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2003 OCT 21 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p m the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 21, 2003 — 5:00 P.M. Next Resolution # 4329 Next Ordinance # 1367 5:00 P.M. SESSION CALL TO ORDER ROLL CALL APPOINTMENT OF LABOR NEGOTIATOR — CITY MANAGER'S CONTRACT Consideration and possible action regarding appointment of the City Attorney as the Labor Negotiator with respect to the City Manager's Contract r'0i CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — None CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 4 matters 1. Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association 2. Labor Negotiator: Mary Strenn, City Manager Bargaining Units- Supervisory and Professional Employees Association 3 Labor Negotiator: Mary Strenn, City Manager Bargaining Unit: Police Management Association 4. Labor Negotiator: Mark Hensley, City Attorney Unrepresented Employee- Mary Strenn, City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8)• -0- matter SPECIAL MATTERS — 6:00 PM SESSION Interview candidates for the Community Cable Advisory Committee, Senior Citizen Housing Corporation Board, and LAX Master Plan Advisory Council (LAXMAC) — to be continued until Wednesday, November 5, 2003 at 6:15 p.m. 2 009 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 21, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Julie Elkins of United Methodist Church PLEDGE OF ALLEGIANCE — Councilmember Nancy Wernick Next Resolution # 4329 Next Ordinance # 1367 003 PRESENTATIONS — (a) Proclamation presented to Diane Saign, Vice President of Income Development for the American Cancer Society, in observance of Breast Cancer Awareness Week, October 17 -26, 2003. (b) Proclamation presented to Chevron and the El Segundo Police Department proclaiming Red Ribbon Week, October 27 -31, 2003. (c) Proclamation presented to Director of Recreation & Parks, Stacia Mancini, proclaiming Friday, October 31, 2003 as Halloween Frolic in El Segundo. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action (Public Hearing regarding a request to Amend the General Plan Land Use Element and the 124 h Street Specific Plan to allow parking as an additional permitted use on a 3.93 acre site at 401 North Aviation Boulevard (northwest corner of El Sequndo Boulevard and Aviation Boulevard). Recommendation — (1) Open Public Hearing; (2) Discussion; (3) Reading of Resolution approving Environmental Assessment No. 617, General Plan Amendment No. 03 -2, and Specific Plan Amendment No. 03 -2; (4) Introduction of Ordinance for Specific Plan Amendment No. 03 -2; (5) Schedule second reading and adoption of Ordinance on November 5, 2003; (6) Alternatively, discuss and take other action related to this item. 4 00-1 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2. Consideration and possible action regarding interviews of candidates to Community Cable Advisory Committee, Senior Citizen Housing Corporation Board, and LAX Master Plan Advisory Council (LAXMAC). Recommendation — (1) Continue interviews until Wednesday, November 5, 2003 at 6:15 p.m.; (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 2536437 to 2536700 on Register No. 1 in the total amount of $1,443,912.42 and Wire Transfers from 9/27/2003 through 10/10/2003 in the total amount of $1,349,057.76. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. City Council Meeting Minutes of October 8, 2003. Recommendation — Approval. 5. Consideration and possible action regarding adoption of resolutions calling for, requesting County services and adopting regulations for candidates statements for the General Municipal Election, April 13, 2004. Recommendation — (1) Adopt Resolutions; (2) Alternatively, discuss and take other action related to this item. 005 6. Consideration and possible action regarding approval of contract with Martin & Chapman Co. for Election Support and Services for the General Municipal Election, April 13, 2004. (Contract amount not to exceed $35,000) Recommendation — (1) Authorize City Manager to execute a standard professional services contract with Martin & Chapman Co. to provide election support and services; (2) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action regarding the annual Resolutions updating the employer's contribution under the Public Employees' Medical and Hospital Care Act. Recommendation — (1) Adopt the required Resolutions; (2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action regarding the implementation of job classification and salary range changes in the 2003 -04 fiscal year operating budget. Recommendation — (1) Adopt the resolution establishing a salary range for the new job classification of Administrative Technical Specialist, Library and a revised salary range for the job classification of Director of Library and Cable Services; (2) Approve the proposed class specifications for Administrative Technical Specialist, Library and Director of Library and Cable Services; (3) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action authorizing the City Manager to execute a professional service agreement with David Johnson for an hourly amount of $62.00 per hour for the purpose of providing services as Interim Public Works Director. (Fiscal Impact $46,000). Recommendation — (1) Authorize the City Manager to execute a professional service agreement with David Johnson for the purpose of providing services as Interim Public Works Director; (2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action authorizing the City Manager to execute a professional service agreement with Shannon & Associates for an amount not to exceed $25,000 for the purpose of providing executive search services. (Fiscal Impact $25,000). Recommendation — (1) Authorize the City Manager to execute a professional service agreement with Shannon & Associates for the purpose of providing executive search services; (2) Alternatively, discuss and take other action related to this item. G 11. Consideration and possible action regarding approval of payment to Sequel Contractors, Inc., in the amount of $31,069.58, for emergency road work performed in El Segundo Boulevard east of Nash Street. (Total Cost $31,069.58) Recommendation — (1) Authorize payment in the amount of $31,069.58 to Sequel Contractors, Inc., (2) Alternatively discuss and take other action related to this item. 12. Consideration and possible action regarding acceptance of the project for elimination of Sanitary Sewer Pump Station No. 12 located at 115 West Oak Avenue — Approved Capital Improvement Program — Project No. PW 03 -02. (Final Contract Amount $311,041.80) Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office; (3) Alternatively, discuss and take other action related to this item. 13. Consideration and possible action regarding the purchase of the Class software system for the Recreation and Parks Department. (Fiscal Impact $58,060) Recommendation — (1) Request City Manager to approve the contract to purchase the Class software system; (2) Authorize the City Manager to execute the contract in a form approved by the City Attorney; (3) Alternatively, discuss and take other action related to this item. 14. Consideration and possible action regarding purchase of Security System for the golf course pro shop. This is an approved CIP project for the golf course. (Fiscal Impact is $12,902). Recommendation — (1) Approve purchase of Sensormatic Security System for the pro shop at the golf course; (2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER 15. Oral report regarding progress on the downtown project H. REPORTS — CITY ATTORNEY — NONE 7 0o I. REPORTS -CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - Council Member Gaines - Council Member Wernick - Mayor Pro Tern Jacobs - Mayor Gordon - PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS - CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED. DATE: 101( tp/C 3 TIME 9; 3 AM' NAME: r 8 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business - Public Hearing AGENDA DESCRIPTION: Public hearing for consideration and possible action regarding a request to amend the General Plan Land Use Element and the 124th Street Specific Plan to allow parking as an additional permitted use on a 3.93 acre site at 401 North Aviation Boulevard (northwest corner of El Segundo Boulevard and Aviation Boulevard). RECOMMENDED COUNCIL ACTION: 1) Open Public Hearing; 2) Discussion; 3) Reading of Resolution approving Environmental Assessment No. 617, General Plan Amendment No. 03 -2, and Specific Plan Amendment No. 03 -2; 4) Introduction of Ordinance for Specific Plan Amendment No. 03 -2; 5) Schedule second reading and adoption of Ordinance on November 5, 2003; and /or, 6) Other possible action /direction. BACKGROUND & DISCUSSION: On October 9, 2003, the Planning Commission conducted a public hearing on the proposed project and adopted Resolution No. 2554, recommending City Council approval of the project. The applicant proposes to improve the 3.93 acre site with up to 491 parking spaces for use by The Aerospace Corporation and the Los Angeles Air Force Base (LAAFB). Briefly, the proposed project is to amend the General plan Land Use Element and 124th Street Specific Plan to allow parking as an additional permitted use. (continued on next page...) ATTACHED SUPPORTING DOCUMENTS: A. Draft Resolution B. Draft Ordinance C. Planning Commission Staff Report October 9, 2003 D. Negative Declaration / Initial Study of Environmental Impacts E. Draft Minutes of Planning Commission meeting of October 9, 2003 FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: Yes x No ORIGIN ED BY: DATE: tv 1 � Av/ /� /O---y Jam ansen, Director of Community, Economic and Development Services BY: Ma DATE: f�//y /.1 009 1 STAFF REPORT: October 21, 2003 BACKGROUND & DISCUSSION: (cont.) BACKGROUND & DISCUSSION Page 2 The 124th Street Specific Plan was adopted in 1999 at the request of the owner of the property at that time, W9 /SEP Real Estate Limited Partnership, for the development of a self- storage facility. After the Specific Plan was adopted, Extra Space Storage proceeded with plans to develop the property, were issued building permits for the self- storage facility, and commenced construction. After the events of September 11, 2001, The Aerospace Corporation purchased the property on behalf of the Air Force to prevent the development of the self- storage facility as a means of reducing security risks to the LAAFB property. The partially constructed self - storage buildings were then removed in 2002. The Aerospace Corporation intends to provide for overflow parking from their facilities, and for use by the LAAFB. The proposed amendment would modify the very narrow focus of the existing Specific Plan to add parking as an additional permitted use. As mentioned previously, up to 491 parking spaces are proposed for use as overflow parking for their own use and for use by the LAAFB (employees and contractors during construction of their new facilities). None of the parking would be "required parking" for any business or use. Access to the parking facility would be from the LAAFB security gate /entry on El Segundo Boulevard or 124th Street. The parking would be developed as an extension of LAAFB parking and circulation facilities. An emergency access gate is proposed at the south end of the site on El Segundo Boulevard. A secondary gate would also be provided at the north end of the site to allow access directly from 124th Street in the event access through the LAAFB may not be allowed or available at some future point. A majority of the 3.93 acre site is owned by The Aerospace Corporation, but does also include a 13,325 square foot (1/3 acre) City owned parcel. This parcel was acquired in 1999 to provide a location for a proposed water pumping, treatment, and storage facility. Alternative site plans are provided showing the parking facility including and excluding the City owned water well site. The parking spaces on this parcel would be developed initially adding approximately 24 spaces to the total project. When (if) the City elects to move forward with the development of the water pumping, treatment, and storage facility; the parking on the City parcel would be removed, resulting in the parking lot having a total of 435 spaces. Access would be available through the LAAFB for City Water Division vehicles. The environmental review and approval of the water facility will occur at a future point when the development details are more certain. The following applications require City Council action: A. A General Plan Amendment (GPA No. 03 -2) request to allow parking as an additional permitted use within the 124th Street Specific Plan land use designation. The 124th Street Specific Plan designation in the City's General plan allows self- storage and city water pumping / treatment as permitted uses. This action along with amendment of the 124th Street Specific Plan would allow the site to be used for overflow parking by The Aerospace Corporation. 2 010 STAFF REPORT: October 21, 2003 BACKGROUND & DISCUSSION: (cont.) Page 3 B. A Specific Plan Amendment (SP No. 03 -2) request to allow parking as an additional permitted use. The 124th Street Specific Plan allows self- storage and city water pumping / treatment as permitted uses. This action would allow the site to be used for overflow parking by The Aerospace Corporation and the Los Angeles Air Force Base. The Planning Commission Staff Report of October 9, 2003 (Exhibit C) contains a full project description and analysis. The proposed project has been analyzed for its environmental impacts and a Draft Initial Study (Exhibit D) has been prepared pursuant to Section 15063, of the California Environmental Quality Act (CEQA). A Negative Declaration of Environmental Impacts is proposed for this project pursuant to Section 15070 of CEQA and is attached as Exhibit D. PAPlanrnng & Budding Safety\PROJECTS \600- 627\EA- 617103 10 CC staff rpt doc 3 011 RESOLUTION NO. A RESOLUTION APPROVING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR ENVIRONMENTAL ASSESSMENT NO. 617, SUBMITTED BY THE AEROSPACE CORPORATION, TO AMEND A GENERAL PLAN DESIGNATION FOR 401 NORTH AVIATION BOULEVARD AND AMEND THE 124TH STREET SPECIFIC PLAN ZONING TO ALLOW PARKING AS AN ADDITIONAL PERMITTED USE. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The Council finds and declares that: A. On May 28, 2003, The Aerospace Corporation filed an application for an Environmental Assessment to amend the General Plan designation and 124th Street Specific Plan zoning for property located at 401 North Aviation Boulevard to allow parking as an additional permitted use; B. The Aerospace Corporation application was reviewed by the City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. An Initial Study was prepared pursuant to the requirements of CEQA. The Initial Study demonstrated that the project would not cause any significant environmental impacts. Accordingly, a Negative Declaration ( "ND ") was prepared and circulated for public review and comment between September 18 and October 8, 2003; and, E. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before the Planning Commission for October 9, 2003; Page 1 of 4 October 14, 2003 012 F. On October 9, 2003 the Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Commission by representatives of the Aerospace Corporation, and recommended approval as stated in Resolution No. 2554; G. On October 21, 2003 the Council held a public hearing and considered the information provided by City staff, public testimony and The Aerospace Corporation. This Resolution and its findings, are made based upon the evidence presented to the Council at its October 21, 2003 hearing including, without limitation, the staff report submitted by the Department of Community, Economic and Development Services. SECTION 2: Factual Findings. The Commission finds that the following facts exist: A. The real property affected by this resolution is located at 401 North Aviation Boulevard and consists of two lots that together form a 3.93 acre (171,191 sq.ft.) rectangular area; B. The subject site has vehicular access from 124th Street and emergency access from El Segundo Boulevard; C. The subject site is currently vacant; D. The applicant proposes construction a maximum of 491 parking spaces on the site; SECTION 3: Environmental Assessment. The City of El Segundo prepared an Initial Study. Based upon the analysis and conclusions set forth in that Study, the project would not cause any significant environmental impacts. Accordingly, a Negative Declaration may be issued for this project. SECTION 4: General Plan and Zoning. The proposed project requests to amend the City's General Plan Land Use designation and the zoning regulations (124th Street Specific Plan) in the ESMC as follows: A. The subject site subject to the 124th Street Specific Plan (124th SP) General Plan Land Use area. The 124th Street Specific Plan was created in 1999 allowing only self- storage and accessory uses to be constructed.; Page 2 of 4 October 14, 2003 013 B. The subject site is located in the 124th Street Specific Plan (124th SP) Zone; C. The proposed amendment to the General Plan includes in substance the modifications to the 124th Street Specific Plan which allow parking as an additional use within the 124th Street Specific Plan General Plan designation. The General plan amendment has been processed consistent with the regulations of Government Code §§ 65000, et seq. The modification is consistent with the plan for and uses within the surrounding area; D. The proposed amendment to the Specific Plan includes in substance the modifications to the 124th Street Specific Plan which allow parking as an additional use permitted within the 124th Street Specific Plan. The modification is consistent with the General Plan designations for and uses within the surrounding area. SECTION 5: Notice of Determination. The City manager, or designee, is directed to file a Notice of Determination in accordance with Pub. Res. Code §§ 21152, 21157(f); 14 CCR § 15094; and any other applicable law. SECTION 6: Approval. A. The City Council does amend the land use designations ( "commercial designations ") subsection of the Land Use Element of the General Plan to add parking facilities as a permitted use in the 124th Street Specific Plan. The corresponding changes as set forth in attached Exhibit "A" are incorporated into this resolution by reference. B. Subject to the conditions listed on the attached Exhibit "B," which are incorporated into this Resolution by reference, the City Council approves a Negative Declaration of Environmental Impacts for Environmental Assessment No. 617, General Plan Amendment 03 -2 and Specific Plan Amendment 03 -2. SECTION 6: This Resolution will remain effective until superseded by a subsequent resolution. SECTION 7: The City Clerk is directed to mail a copy of this Resolution to The Aerospace Corporation, and to any other person requesting a copy. Page 3 of 4 October 14, 2003 014 SECTION 8: This Resolution is the City Council's final decision and will become effective immediately upon adoption. APPROVED PASSED AND ADOPTED this 21st day of October, 2003. By: -� ark D. Hensley, City Attorney t ATTEST: % STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) CITY OF EL SEGUNDO ) SS Mike Gordon, Mayor I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 21st day of October, 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk Page 4 of 4 October 14, 2003 015 3. Land Use Element Page 1 of 1 1 CITY COUNCIL RESOLUTION NO. EXHIBIT "A" discretionary application. The maximum floor area ratio (FAR) is limited to 1.3. (Ord. 1272, GPA 97 -1, 6/17/97). Urban Mixed -Use South Permits a mixture of office, research and development, retail, and hotel uses. Light industrial uses conducted within a fully enclosed building and adult- oriented businesses shall be permitted if approved with a discretionary application. The maximum floor area ratio (FAR) is limited to 1.3. (Ord. 1272, GPA 97 -1, 6/17/97) Parking Permits areas for parking automobiles, motorcycles, and bicycles in surface or structured parking. Specific properties have been designated as parking to insure that adequate long- term parking space will be available. 124th Street Specific Plan Permits warehousing, al4 mini - storage uses (with an appurtenant custodial convenience unit), and parking uses. Also permits a Water Facility. The maximum FAR is 0.47:1 (with the Water Facility) and 0.54:1 (without the Water Facility). (Ord. 1309, GPA 99 -1, 8/17/99) Aviation Specific Plan Permits warehouse A mini - storage and storage uses with limited ancillary and support uses. The maximum floor area ratio (FAR) is limited to 0.22. (Ord. 1314, GPA 97 -4, 12/7/99) Downtown Specific Plan Permits community serving retail and service uses, and offices in a pedestrian- oriented environment. Also includes the Civic Center. (Ord. 1319, GPA 99 -2, 8/1/00) Corporate Campus Specific Plan Permits a mix of office, commercial, retail, and related recreational uses. The maximum overall FAR in the specific plan is 0.99. Industrial Designations Light Industrial Permits light manufacturing, warehousing, research and development, and office. Light manufacturing is defined as the assembly, packaging, fabrication, and processing of materials into finished products, rather than the conversion or extraction of raw materials. The light industrial activity shall be conducted T H E C I T Y O F E L S E G U N D O M G E N E R A L P L A N 3 -8 016 CITY COUNCIL RESOLUTION NO. Exhibit B CONDITIONS OF APPROVAL In addition to all applicable provisions of the El Segundo Municipal Code ( "ESMC "), The Aerospace Corporation agrees that it will comply with the following provisions as conditions for the City of El Segundo's approval of a Negative Declaration of Environmental Impacts for Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2 ( "Project Conditions "). Zoning Conditions A Landscaping and Irrigation Plan will be submitted by the applicant to the Director of Community, Economic and Development Services, before issuance of any construction related permit. Any new landscaped areas will be provided with a permanent automatic watering or irrigation system and will be permanently maintained in a neat and clean manner. The applicant will incorporate provisions for the use of reclaimed water in the Landscaping and Irrigation Plan. The Plan will be reviewed and approved by the Director of Community, Economic and Development Services, and installed per the City approved plans by the applicant before the City issues a Certificate of Occupancy. 2. The applicant will paint (or colorize) light standards and similar devices, to coordinate with buildings and similar facilities in the surrounding area. All finishes will be non - reflective. Building Safety Conditions 3. Before the City issues any permit for construction, the applicant will submit a Geotechnical Report to the Department of Community, Economic and Development Services for review and approval. 4. Before the City issues any permit for construction, the applicant will submit a Grading Plan to the Department of Community, Economic and Development Services for review and approval. 5. All construction will comply with the 2001 California Building Code. -1- October 14, 2003 01'r Design Conditions 6. Before the City issues any construction related permits, the plans will be in strict compliance with all Site Development Standards and requirements of the ESMC and will indicate that the addition is in substantial conformance with plans approved and on file with the Department of Community, Economic and Development Services. Any subsequent modification to the project as approved will be referred to the Director of Community, Economic and Development Services for a determination regarding the need for Planning Commission review of the proposed modification. 7. Before completing a final inspection for the parking facility, security fencing will be installed on the north, east, and south perimeters of the site. Gates must be installed for temporary and /or emergency access on El Segundo Boulevard and 124th Street. Fencing material will be approved by the Police Department and Department of Community, Economic and Development Services. 8. Before the City issues any construction related permits, the applicant will provide a photometric study confirm compliance with the security stand; minimum of one foot candle on the ground surface during hours of darkness. Lighting devices will be enclosed and protected by weather and vandal resistant covers. 9. The City water treatment plant will require ingress- egress easements through the property and 124th Street to Aviation Boulevard. 10. The City water treatment plant will require a 20 foot wide utilities easement to El Segundo Boulevard for sewer / water / storm drain services to he plant from El Segundo Boulevard. 11. Applicant will enter into a lease agreement for the temporary parking use of the water treatment plant parcel. The agreement to be drafted for approval by the City Attorney. Fire Department Conditions 12. Before beginning construction, the applicant will obtain a Fire Lane Permit. 13. Before beginning construction, the applicant will obtain a Fire Main Permit. -2- October 14, 2003 018 14. Before the City issues a building permit, the applicant will submit a Fire /Life Safety Plan to the Fire Chief, for review and approval. 15. Before the City issues any construction related permits, the applicant will verify fire hydrants from Los Angeles Air Force Base, and must provide Knox Box access equipment (padlock or key switch) at access gates on El Segundo Boulevard and 124"' Street. Miscellaneous Conditions 16. The Aerospace Corporation must acknowledge receipt and acceptance of the Project Conditions by executing the acknowledgement below. 17. The Aerospace Corporation agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2, The Aerospace Corporation agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "the City" includes the City of El Segundo's elected officials, appointed officials, officers, and employees. By signing this document, The Aerospace Corporation certifies that it has read, understood, and agrees to the Project Conditions listed in this document. Scott Pozza, The Aerospace Corporation -3- October 14, 2003 019 ORDINANCE NO. AN ORDINANCE AMENDING THE 124TH STREET SPECIFIC PLAN ADDING PARKING AS AN ADDITIONAL PERMITTED USE AND ADDING DEVELOPMENT STANDARDS FOR A PARKING USE WITHIN THE PLAN AREA (SPECIFIC PLAN AMENDMENT NO. 03 -2) The City Council of the city of El Segundo does ordain as follows: SECTION 1: The Council finds and declares as follows: A. On May 28, 2003, The Aerospace Corporation filed an application for an Environmental Assessment to amend the General Plan designation and 124th Street Specific Plan zoning for 3.93 acre property located at 401 North Aviation Boulevard to allow parking as an additional permitted use; B. The Aerospace Corporation application was reviewed by the City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. An Initial Study was prepared pursuant to the requirements of CEQA. The Initial Study demonstrated that the project would not cause any significant environmental impacts. Accordingly, a Negative Declaration ( "ND ") was prepared and circulated for public review and comment between September 18 and October 8, 2003; E. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before this Council for October 21, 2003; F. On October 9, 2003 the Planning Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Commission by representatives of The Aerospace Corporation; and adopted Resolution No. 2554 recommending City Council approval of the project; G. On October 21, 2003 the City Council held a public hearing to receive public testimony and other evidence regarding the application including, Page 1 of 3 020 without limitation, information provided to the City Council by representatives of The Aerospace Corporation, and adopted Resolution No. _ approving Environmental Assessment No. 617 for Specific Plan Amendment No. 03 -2; and, H. The City Council considered the information provided by City staff, public testimony, and by representatives of The Aerospace Corporation. This Ordinance is made based upon the evidence presented to the City Council at its October 21, 2003 hearing including, without limitation, the staff report submitted by the Department of Community, Economic and Development Services. SECTION 2: General Plan and Zoning. The proposed project requests to amend the City's General Plan Land Use designation and the zoning regulations (124th Street Specific Plan) in the ESMC as follows: A. The Land Use Designation of the project site is 124th Street Specific Plan. The applicant proposes to amend the 124th Street Specific Plan land use designation for the site to allow parking as an additional use permitted to be developed in the area. The 124th Street Specific Plan was created in 1999 allowing only self- storage and accessory uses to be constructed. B. The ESMC zoning classification for the project site is 124th Street Specific Plan, which allows self- storage and accessory uses. The applicant proposes to amend the 124th Street Specific Plan, which acts as the zoning for the property, to allow parking as an additional use permitted to be developed in the area. SECTION 3: The 124th Street Specific Plan is amended pursuant to El Segundo Municipal Code ( "ESMC ") § 15 -26 -3. The corresponding changes as set forth in Exhibit "A" are incorporated into this ordinance. SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 6: This Ordinance will become effective on the thirty -first (31 st) day following its passage and adoption. Page 2 of 3 0 2I PASSED AND ADOPTED this 5th day of November, 2003. Mike Gordon, Mayor APPROVED M rk D. Hensley, City Attorney #,/ ATTEST: / J STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the 21 st day of October 2003, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 5th day of November, 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk P \Planning & Budding Safety \PROJECTS \600 - 627 \EA - 617 \03 10 CC ORD final doc Page 3 of 3 022 CITY COUNCIL ORDINANCE NO. Exhibit A 124th Street Specific Plan Amended October 2003 City of El Segundo 350 Main St. El Segundo, California 90245 Q213 124th STREET SPECIFIC PLAN TABLE OF CONTENTS Page I. Introduction 1 A. Overview of the City 1 B. The Specific Plan Area 1 C. Impact of the Aerospace Downsizing 2 D. Relationship to the General Plan 3 II. Overview of the Specific Plan Area 5 A. Existing Land Uses (Distribution and Location) 5 B. Existing Public Transit 5 C. Existing Utilities and Infrastructure 6 1. Water Service 12 2. Fire Protection 12 12 3. Sewer Service 4. Gas /Electric /Telephone Service 5. Solid Waste Disposal M. Policies Standards and Guidelines 7 A. Economic Development 7 B. Land Use 8 C. Circulation 9 D. Aesthetic 9 E. Landscaping 10 F. Public Safety 10 G. Signage 10 rV. Development Standards A. General Provisions B. Uses 11 11 11 C. Lot Area 11 D. Height 12 E. Setbacks 12 F. Lot Frontage 12 G. Building Area H. Walls and Fences 12 12 I. Access 13 J. Hours of Operation K. Parking 13 13 L. Landscaping 14 M. Signs 14 N. LiehtinQ _ 15 024 EXHIBITS Exhibit 1.0 Parcel Map - Parcel B/ Specific Plan Area Exhibit 2.0 Regional Location/ Land Use Map Exhibit 3.0 -3.3 Development Plans Revised September 2003 0 25 124ch STREET SPECIFIC PLAN I. INTRODUCTION A. OVERVIEW OF THE Crry The 124th Street Specific Plan area is located in the City of El Segundo, County of Los Angeles, California. El Segundo is located approximately 18 miles from downtown Los Angeles and is considered to be part of the Airport/South Bay subregion of the Los Angeles area (see Exhibit 1). The City of El Segundo is 5.46 square miles (3,494.4 acres) and is surrounded by the Los Angeles International Airport to the north, the City of Manhattan Beach on the south, the City of Hawthorne on the east, and the Pacific Ocean on the west. Based on the 2000 census data, the City of El Segundo has a population of 16,0331 and a total of 7,261 dwelling units. The City also currently has a large estimated daytime population of approximately 70,0002 which creates a unique environment for El Segundo. Overall, El Segundo has a strong residential base with a majority being single - family residences and a large portion living in multi- family units. Cities bordering El Segundo such as Manhattan Beach and Hawthorne are predominately residential neighborhoods with some commercial businesses along Aviation Boulevard. The City of El Segundo is located along a major transportation corridor that can be accessed from the 405 San Diego Freeway, the 105 Century Freeway which serves as a direct connection to downtown Los Angeles, and the Green Line Light Rail System. The Downtown area of the City is near residential areas and is a strong focal "point because of the presence of the Civic Center. The area consists of older industrial buildings as well as the "Smoky Hollow" industrial area. A large portion of the City south of El Segundo Boulevard and west of Sepulveda Boulevard is occupied by the Chevron Refinery, which occupies about one third of the City. There is a large single - family residential area in the northwest portion of the City and a significant amount of multi- family units located throughout Commercial uses are scattered throughout the City while growth encourages office, research, and mixed type uses. The 124th Street Specific Plan area lies within the eastern portion of the city, which is surrounded by a combination of industrial, office, and commercial uses This area contains the "super block" development, which is a mixture of office, research and development uses, including the Los Angeles Air Force Base3. B. THE SPECIFIC PLAN AREA The 124th Street Specific Plan area is located along the eastern border of the city, west of Aviation Boulevard, between El Segundo Boulevard and 124 Street, adjacent to the Burlington Northern Santa Fe Railroad tracks (see Exhibit 1.0 and Figures 1 and 2 below). The area is a 2000 Census data (www scag ca gov) Sandra Lane, Economic Development Manager. City of El Segundo City of El Segundo General Plan. 1992 (p 3 -2) Revised 7/9/99 026 rectangular strip consisting of 3.93 gross acres of land located lust east of the Los Angeles Air Force Base (LAAFB) and south/ southeast of the Northrop Grumman aerospace facility. The Specific Plan area consists of two parcels of land that are relatively flat and were previously used as non - required overflow parking for Northrop Grumman employees. The 1240, Street Specific Plan, approved on August 17, 1999, was initially created in response to the City's growing need for econonuc diversity to order to attract new business without adversely impacting the success of current local revenue generators. To this end, the Specific Plan changed the zoning from Parking (P) to 124th Street Specific Plan, thereby restricting the uses to self- storage and a City operated water pumping and treatment facility. Given the recent security concerns and upgrades since September 11, 2001, particularly with respect to United States government facilities, the strict self- storage land use limitation is no longer appropriate for the Specific Plan area due to its proximity to the LAAFB located immediately west and southeast of the site. Beyond the immediate security concern, The Aerospace Corporation will benefit by increasing their overflow (non - required) parking capacities to support the research facilities located south of the Specific Plan area. Additionally, the LAAFB will benefit by securing alternate parking facilities during construction and implementation of the Space and Missile Systems (SAMS) protect. Figure 1 Southerly view of site, currently vacant lot Figure 2 Northerly view of site. C. IMPACT OF THE AEROSPACE DOWNSIZING The impact of the downsizing of the U.S. military on El Segundo has been uncertain over the years. In the early 1990s, California's defense employment was reduced by 130,000, which represented a substantial loss to the state. In the City of El Segundo, defense firms occupied 11.2 million square feet of space in 1992, with this total diminishing throughout the 1990's. Revised September 2003 2 0 Commercial property markets are recovering in El Segundo, and the City has had to find alternative uses for certain spaces under such economic circumstances. Redevelopment and adaptive reuse strategies are being implemented to promote the efficient use of such spaces. The 1241h Street Specific Plan area illustrates an area that shares common characteristics of vacant industrial spaces. The property was previously used as surplus non - required parking for Northrop Grumman employees that became available in May of 1998. The Specific Plan area was established in response to the growing need for economic diversification and to offer the City an alternative response for dealing with the losses in the defense industry. The Specific Plan area is a positive alternative approach that illustrates the City's willingness to welcome new business ventures into El Segundo. D. RELATIONSHIP TO THE GENERAL PLAN The 124th Street Specific Plan is meant to serve as both a regulatory and implementation document to further the goals and visions of the El Segundo General Plan. Under the California Government Code Section 65450, a Specific Plan may be prepared for the systematic implementation of the General Plan for all or part of the areas covered by the General Plan. The City of El Segundo's General Plan was adopted in December 1992, which included several goals and objectives. In the General Plan, one of the goals is to create in El Segundo a strong, healthy economic community in which all diverse stakeholders may benefit. This goal is to be met by building support from businesses and local residents to mutually agree on the benefits derived from the maintenance and expansion of the City's economic base. In relation to the General Plan, the 124th Street Specific Plan has been prepared in the same manner, which aims to implement necessary and desirable goals that will mutually benefit both residents and the City. The 124th Street Specific Plan seeks to diversify the economic base of the City without compromising the strength of existing local economies in the area. Proposed land uses within the 124th Street Specific Plan will seek to balance economic development and offer residents alternative services. In coinciding with these goals and objectives, the 124th Street Specific Plan looks to the General Plan as the fundamental guiding policy for the development of its own vision and goals. The following are the goals and vision of the 124th Street Specific Plan: 1. Enhance the Economic Climate Through Diversity and Adaptive Reuse Objective 1: To allow for a strong and healthy economic community by accommodating the possibility of a diverse crux of uses from which all stakeholders may benefit. Objective 2: To allow for the adaptive reuse of targeted spaces that could potentially benefit the City without adversely affecting local viable industries. Objective 3: Support current services available within the City for its residents and various businesses. Revised September 2003 )9^ � � C5 Objective 4: To support the mission/ function of The Aerospace Corporation and the Los Angeles Air Force base by providing additional parking opportunities 2. Promote Compatible and Healthy Land Uses Objective 1: Retain current uses and attract viable and safe uses that do not infringe upon the economic viability of the Downtown area. Objective 2: Ensure the protection of the public health and safety by attracting uses that will not negatively impact the City. 3. Promote a Safe, Convenient, and Cost - Effective Circulation System that Serves the Present and Future Circulation Needs of the Specific Plan Area and the City. Objective 1: Support current City services available to the Specific Plan area, the City's residents and its businesses. Objective 2: Ensure that private development associated with the area makes a conscious effort to mitigate against traffic impacts on the community. Objective 3: Support City circulation policies which intends to further implement the goals and objectives under the Circulation Element of the General Plan. 4. Accentuate the Overall Positive Image of the City Objective 1: Provide convenient services to the residents and City without negatively impacting the current surrounding community. Objective 2: Facilitate the changing image of the City by providing alternative uses that complement the current existing economic base. Objective 3: Incorporate into the Specific Plan Area, well designed landscaping, lighting, and signage elements that recognizes physical surroundings and takes them into consideration. Revised September 2003 4 0219 II. OVERVIEW OF SPECIFIC PLAN AREA A. Existing Land Uses (Distribution and Location) The 124th Street Specific Plan area is north of El Segundo Boulevard, west of Aviation Boulevard and south of 1241h Street. This 3.93 gross acre site is currently a vacant parking lot. The Specific Plan area is located south/southeast of the Northrop Grumman facility which is located in the Public Facilities (P -F) zone. North of the Specific Plan area is the Urban Mixed -Use North (MU -N) zone and east of Aviation Boulevard is a Corporate Office (CO) zone (see Exhibit 2.0). Railroad tracks are on the eastern border of the Specific Plan Area which parallels Aviation Boulevard. Directly adjacent to the site behind the railroad tracks east of the area are office buildings, as well as an Oroweat and Entemann's Outlet Bakery (see Figure 3 below). Figure 3 Easterly view from property, Figure 4. Looking east from the site, across the the Oroweat and Entemann's Outlets 124th/Aviation Boulevard intersection, is a residential Railroad tracks are located near the east property line. neighborhood �" - g - - "- _Y ,x - - Directly south of the Specific Plan Area is a Light Industrial (M -1) zone where the Aerospace Corporation currently resides, and located to the west is the Los Angeles Air Force Base. There are some single - family residential neighborhoods located just east of the Specific Plan area across the intersection of 124th Street and Aviation Boulevard (see Figure 4 above) and are within the jurisdiction of Los Angeles County. B. Existing Public Transit Current public transit service to the Specific Plan area is provided by fixed bus routes operated by the Los Angeles County Metropolitan Transportation Authority (MTA), a Dial - a -Ride service by the City of El Segundo, and the Municipal Area Express (MAX Transit Service) which is funded cooperatively by eight cities and Los Angeles County. Fixed MTA bus routes servicing the Specific Plan area include route 124 along El Segundo Boulevard and route 627 along Aviation Boulevard. Routes 2 and 3 are MAX transit routes operated by the Torrance Transit System on behalf of the multi- agency consortium and can be accessed along East Grand and Sepulveda Boulevard6. Route T8 is a Torrance Transit line 6 WA Westside Area Sector Maps, 1998 and City of El Segundo General Plan 1992 Revised September 2003 OJO that provides access to Hawthorne Boulevard and the Los Angeles Airport and can be accessed off of Douglas Street. The MTA Green Line rail system provides access at various eastern points of the City including: Marine Avenue/ Redondo Beach Boulevard, Douglas Street /Rosecrans Avenue, and Aviation Boulevard /I -105 Freeway7. C. Existing Utilities and Infrastructure The Specific Plan area will be served through a combination of utility services provided by the City of El Segundo and other governmental agencies. 1. Water Service Water utility service will be provided by Southern California Water Company to the Specific Plan Area. A 10 -mch water line exists 30 -feet east of the centerline on Aviation Boulevard. 2. Fire Protection Fire response service will be provided to the Specific Plan Area from Fire Station 2 which is located at 2161 E. El Segundo Boulevard. Potential life and fire hazards along with projected occupancy loads are expected to be extremely low for the area. An on -site fine hydrant will be provided within the Specific Plan area. 3. Sewer Service Sewer service will be provided to the site through connection through Los Angeles County Sanitation District Five. Currently there are two 18" sewer lines located off of Aviation Boulevard and one on the west side of El Segundo Boulevard to Imperial Highway. 4. GaVElectric/Telephone Utilities There is a 30" gas main located off of Aviation Boulevard along with telephone and electric lines, which upon application and payment of applicable fees and charges will be available to provide adequate service to the project area8. 5. Solid Waste Disposal Commercial uses within the Specific Plan area will be required to cor 6ct with a private waste disposal company. 6. Storm Drain Currently there is an underground storm dram located off of 124th, including storm drams off of Aviation and El Segundo Boulevards. ibid s City of El Segundo, Public Works Department Revised September 2003 031-1 III POLICIES, STANDARDS AND GUIDELINES The 124th Street Specific Plan is based upon a ten -year outlook for development and growth, and all zoning policies of the plan shall be implemented under the guidance of the stated goals and objectives. The Specific Plan area was developed to serve the City of El Segundo to provide new development that offers support services for existing and future businesses, including local residents. The Specific Plan supports the development of alternative uses that promote a healthy mix of uses to diversify the micro- economy of El Segundo. Such uses that are encouraged in the Specific Plan area are adaptive reuses in targeted areas, including alternative uses such as general storage, warehousing and mire- storage that help to increase the efficient use of underutilized spaces. The Specific Plan area will allow self- storage uses as well as parking uses to support The Aerospace Corporation and LAAFB. In conjunction with the development of storage facilities, the 124th Street Specific Plan would also allow the City to develop a portion of the site as a water pumping and treatment facility. In the event the City does not undertake the above - mentioned development, that portion of the property would then be developed by the current property owner(s) (See Development Standards Section). The Specific Plan enables new development in an area that is currently underutilized. New development can potentially benefit the area with quality uses that provide an attractive, clean, and safe use for the community. Where the 124th Street Specific Plan does not specify standards or requirements related to the development of self- storage uses, the Mixed -Use North (MU -N) Zoning Code development standards shall apply. Similarly, where the 124th Street Specific Plan does not specify standards or requirements related to the development of parking uses, the Parking (P) Zoning Code development standards shall apply. A. Economic Development In September of 1993, the Economic Development Strategic Plan was prepared for the City of El Segundo in response to growing economic concerns caused by the dramatic defense cutbacks within the City and across the nation. The need for the strategy was developed to address the decline in the City's business activities and, correspondingly, a decline in the City's tax base9. According to a study by Municipal Resource Consultants, in 1990, 68% of the general fund revenues were paid by businesses and almost 50% of the general fund revenues were contributed by the aerospace/ defense industnes'O. In 1990, almost 20% of general fund revenues were paid by a single business and almost 40% were paid by ten businesses, all of which are "at- risk" today". This illustrates the highly concentrated revenue base of the City during those tunes. Those trends still impact the City's economy today which have driven the need for new strategies that " Economic Development Strategic Plan, Citv ojEl Segundo. Chabm Concepts. Inc & Economic Strategies Group September 1993 '0 tbid " ibid Revised September 2003 7 031 will offer a more diverse mix of tenants for El Segundo. Therefore, the economic development program was created and the following are a list of the objectives of the program: ♦ To diversify the economy against cycles and seasonality, ♦ To provide jobs for residents and markets for local businesses, ♦ To enhance the City's tax and revenue base, To create a higher quality of life, ♦ To support community development obectives, ♦ To be an avenue for developing City -wide leadership, ♦ To implement public/ private leadership, ♦ To monitor the local economy by providing early warning about shocks and opportunities, and ♦ To pro - actively direct the City's economic future. In corresponding with the objectives of the Economic Development Strategic Plan, the 124th Street Specific Plan seeks to expand the City's economic base by providing alternative development within an underutilized area. The development proposed in the 124th Street Specific Plan aims to provide an effective level of service to the community in order to maintain the quality of life of its residents. It is evident that the City must undertake intervention methods before revenue losses force cutbacks in residential and business services, which would detrimentally affect the City's competitiveness. Thus, the Specific Plan area and any development within its boundaries will seek to complement the objectives set forth in the Economic Development Strategic Plan. Furthermore, the Specific Plan will not impede or infringe upon the economic success associated with the "Downtown" environment. B. Land Use The development within the 1241h Street Specific Plan shall be compatible with surrounding and adjacent uses in order to further the goals and policies established in the City's General Plan. The 124th Street Specific Plan area has been rezoned from the Parking (P) done to the 124th Street Specific Plan (124th Street SP) zone and shall encourage, if appropriate, the development of self - storage or parking uses, including the option for the City to develop a portion of the property as a water pumping and treatment facility. The change in zone is based on the following findings: 1. The area is currently underutihzed. Consequently, expanding the zoning designation's use options for the site will provide the City with zoning flexibility thereby creating the potential for a more efficient use of the site. 2. The Specific Plan zoning designation will provide the opportunity to enhance the aesthetic appearance of the site and will allow for desirable urban design elements and improve the overall image of the area. 3. Adjacent uses are compatible with the zoning proposed by the 124th Street Specific Plan since surrounding uses are light manufacturing, public facilities, and commercial offices Residents to the east of the project area off of Aviation Boulevard are also located more than Revised September 2003 0 33 150 feet from the Plan area and are further shielded by the natural slopes adjacent to the railroad tracks which screens the majority of the Specific Plan area from properties east of Aviation Boulevard. 4. A re- designation or a re -zone of the area will not negatively impact the view, recreation, or the quality of life associated with the community or residents within a one -mile radius of the site. C. Circulation The 124th Street Specific Plan area is located at the northwest corner of El Segundo and Aviation Boulevard south of 124th Street. Aviation and El Segundo Boulevards are both major arterials that experience heavy congestion during weekday peak periods and at critical times of the day operate beyond capacity at this intersection. Impacts associated with the development of the Specific Plan area shall be minimal. In fact, except for temporary construction impacts, there should be minimal additional trips associated with the self - storage or parking uses proposed. The parking use would be for overflow use by existing business in the area and not associated to any expansion of use. Development within the Specific Plan area shall abide by the following policies: 1. Ingress and egress to the Specific Plan area shall be taken off of 124th Street. 2. Emergency vehicles only will be allowed access from El Segundo Boulevard. 3. Entry to the Specific Plan area may be controlled and limited by providing access through the LAAFB security gate on 124th Street, and across the base to the Specific Plan area. 4. In the event that access via the LAAFB should become unavailable, alternate access directly from 124th Street shall be provided by the property owner. 5. The traffic generated by development within the Specific Plan area sliall not generate more than 184 new trips per day. 6. Circulation of the Specific Plan area shall not interfere with the ingress and egress of the Northrop Grumman facility. 7. All parking required by new development within the Specific Plan area shall be provided within the Specific Plan area, and no on -street or off - premise parking will be allowed. D. Aesthetic The design and development of the Specific Plan area provides the opportunity to enhance the aesthetic image of the area and its surrounding properties. Development of self- storage could be conducive to the site because it is currently underutilized and furthermore, will not be intrusive to the area. The design of all buildings will pay particular attention to the appropriate treatment of facades and any new development within the plan area will also incorporate Revised September 2003 9 034 consistent designs and use quality materials throughout the premises (refer to Exhibits). If the City decides to develop the water pumping and treatment facility, the fagade appearance, use of colors and materials will remain consistent with the design of other buildings in the plan area Overall, the development and design of the Specific Plan area aims to blend within its surroundings and make a positive contribution to the community. E. Landscaping Landscaping will be adequately provided within the Specific Plan area to maintain a pleasmg atmosphere for visitors and surrounding residents. There will be adequate and contemporary landscaping which will minimize impacts and enhance view sheds from adjacent properties. If self- storage uses are developed on the site, landscaping will be provided between buildings, along the property lines, and within parking areas in order to enhance the overall design of the site and increase the image of the area. F. Public Safety Development within the 124th Street Specific Plan shall ensure that the activity proposed and the use of the property will not endanger the public's general welfare, health and /or safety. Any activity or development within the plan area shall not create or pose any public nuisance to the City or its surrounding community. The following policies shall be followed to ensure public safety: 1. Lighting shall be adequate and shielded to minimize off -site illumination and shall conform with the Development Standards set forth in this Plan (refer to Section IV Development Standards). 2. Site design, building configurations, and operational procedures shall comply with City police safety policies to ensure public safety on site and its adjacent uses.' 3. Development shall consider alternative or appropriate designs that will mitigate and minimize the negative impacts associated with views, noise, odor, light, and glare. 4. Security fencing shall be provided along the perimeter of the Specific Plan area to ensure public safety. If parking uses are located on the site the security fencing may be required only on the north, east, and south perimeters. G. Signage Signage within the Specific Plan area shall encourage the effective use of signs as a means of identification in order to maintain and enhance the aesthetic environment and the City's ability to attract sources of economic development and growth; improve pedestrian and traffic safety, minimize the possible adverse effect of signs on nearby public and private property; and enable the fair and consistent enforcement of sign restrictions set forth under the Development Standards within this plan (refer to Section IV). The development standards established within the 124th Street Specific Plan shall further specify and conform with the policies and guidelines set forth in Section 20.60 of the El Segundo Municipal Code. Revised September 2003 10 0 ,3 r IV. DEVELOPMENT STANDARDS The 124th Street Specific Plan Development Standards shall apply to all uses within the Specific Plan area. In the event that the Specific Plan document does not address specific standards for new development, of self- storage and/or water pumping and treatment facilities the new development shall comply with development standards set forth in the Urban Mixed -Use North Zone (MU -N) of Section 20.36.060 of the El Segundo Municipal Code. In the event that the Specific Plan document does not address specific standards for new development, of parking facilities the new development shall comply with development standards set forth in the Parking Zone (P) of the El Segundo Municipal Code. The Specific Plan area will be developed to consist of self - storage uses or parking uses. In conjunction with the development of either use, the 124th Street Specific Plan would also allow the City to develop a portion of the site as a water pumping and treatment facility. In the event the City does not undertake the above - mentioned development, that portion of the property would then be developed by the current property owner(s). The following development standards shall apply to the 124th Street Specific Plan area: A. General Provisions All uses shall be subject to an administrative site plan review to ensure design compatibility. B. Uses a. Uses within the Specific Plan Area shall be limited to parking, self- storage and a custodial convenience unit, except for the City's option to develop a water pumping and treatment facility on a designated portion of the site (refer to Site Plan Exhibit) b. In the event of self- storage, the proposed development will consist of approximately 83,000 gross square feet of development, which includes, 73,530 gross square feet of self - storage facilities and approximately 9,500 square feet for the City's development of a water pumping and treatment facility. c. In the event of a parking facility, the proposed development could include as many as 491 spaces intended as non - required overflow parking for The Aerospace Corporation or existing development on the LAAFB. d. In no event shall the parking facility be utilized for airport parking. e. In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, the site could be developed by the current property owner subject to administrative review and approval by the Director of Community, Economic and Development Services. C. Lot Area a. The minimum lot area includes the entire Specific Plan area (3.93 gross acres) b. No subdivision of land is permitted in the Plan area, except as may be required for the City's water pumping and treatment facility. Revised September 2003 11 0361 D. Height Storage and water pumping and treatment uses: a. There will be a total of seven one -story storage buildings within the Specific Plan area. All one -story self- storage buildings within the Specific Plan area shall not exceed 13 feet in height. b. In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, an additional one -story self- storage building will be developed and shall not exceed 13 feet in height. c. There will be one, two- story, self- storage building within the Specific Plan area, and it shall not exceed 25 feet in height. d. The water treatment building and the cylindrical storage tank shall not exceed 25 feet in height (see Site Plan Exhibit). Parking use: a. Buildings and structures shall not exceed 25 feet in height. E. Setbacks Storage and wafter pumping and treatment uses: a. Front yard: shall have a variable setback from 30-35 feet (along El Segundo Boulevard). b. Side yard: shall have varying setbacks along the westerly property line from 10 -28.5 feet. (refer to Site Plan Exhibit) c. Side yard: shall have varying setbacks from 5 - 33.5 feet along the easterly property line (refer to Site Plan Exhibit). d. Rear yard: shall have a 35 -foot setback from the southern line of the access easement (refer to Site Plan Exhibit). Parking use: a. None required. F. Lot Frontage a. Frontage on El Segundo Boulevard shall be as depicted on the Site Plan Exhibit. G. Building Area a 'Total net floor area in the 124th Street Specific Plan shall not exceed a Floor/ Area Ratio of .47:1.0 for the self - storage facilities. b. In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, total net floor area shall not exceed a Floor/ Area Ratio of .54:1.0. H. Walls & Fences a. Eight -foot high metal security fencing shall be provided along the east, south and west property lines. b Any other wall, fence or hedge to be constructed within the Specific Plan area shall be subject to the approval of the Director of Community, Econonuc and Development Services. Revised September 2003 12 I. Access Storage uses a. Primary access to the Specific Plan area shall be provided from 124th Street only. Public access off of Aviation Boulevard and El Segundo Boulevard is prolubited. b. Emergency exit access only shall be provided off of El Segundo Boulevard. c. Six -foot high traffic controlled gates shall be constructed at the entrance/ exit along El Segundo Boulevard (for emergency access) and at the 124th Street/ Aviation Boulevard entrance/ exit (alternate access). d. Minimum 20-25 -foot wide drive aisles shall be provided within the Specific Plan Area to allow for adequate access and circulation (refer to Site Plan Exhibit). Parking and water pumping and treatment uses: a. Primary access to the Specific plan area may be controlled and limited by providing access through the LAAFB security gate on 124th Street or El Segundo Boulevard, and across the base to the Specific Plan area. b. In the event that access via the LAAFB should become unavailable, alternate access directly from 124th Street shall be provided. c. Emergency exit access only shall be provided off of El Segundo Boulevard. d. Six -foot high traffic controlled gates shall be constructed at the entrance/ exit along El Segundo Boulevard (for emergency access) and at the 124th Street /Aviation Boulevard entrance /exit (alternate access). e. Minimum 20-25 -foot wide drive aisles shall be provided within the Specific Plan Area to allow for adequate access and circulation (refer to Site Plan Exhibit). J. Hours of Operation Storage uses: a The operation hours shall be limited from 7:00 AM to 7:00 PM daily. Parking and water pumping and treatment uses: a. No limitation. K. Parking Storage and water pumping and treatment uses. a. A total of 24 parking spaces shall be provided for the storage uses within the Specific Plan Area, wluch includes one disabled "van" stall, 3 standard stalls, and 20 parallel stalls. Two additional stalls will be provided in the event the water pumping and treatment facility is constructed. b. One additional space for loading purposes shall also be provided and shall be 12 feet wide and 30 feet long with a vertical clearance of 16 feet. c. The maximum number of vehicles on -site during peak demands shall not exceed 13 cars. d. Parking shall be provided within the Specific Plan area and no on -street or off - prenuse parking will be allowed. Revised September 2003 13 038 Parking use a Drive aisles providing back -up space for 90 degree parking stalls, shall be 24 feet in width. b. The proposed development could include as many as 491 spaces intended as non- required overflow parking for The Aerospace Corporation or existing development on the LAAFB. L. Landscaping Storage and water pumping and treatment uses: a. A minimum of 12% landscaping of the total net area of site shall be provided at all tunes within the Specific Plan area (18,900 square feet). b. A 30 -35 foot minimum landscaped parkway shall be provided along the frontage of the lot along El Segundo Boulevard to act as a buffer from the public right -of -way and to reduce the visual impact of development on the site. c. The side yard setbacks along the easterly property line shall be landscaped with approved plants as depicted on the Site Plan Exhibit. d. The side yard setback along the westerly property lute (starting at variable setback of 10- feet) shall be landscaped. e. Additional landscaping shall be provided between parking spaces along the westerly property line. f. The 35 -foot minimum rear yard setback (which begins at the southern lute of the access easement) shall have a 20 -foot minimum landscaped buffer with trees and other approved plants. g. Planting areas will be provided between buildings located on -site as specified on Exhibits. h. Permanent irrigation shall be provided for all landscape areas Parking use: a. Landscaping shall include a minimum of 26 tree wells located along a north south axis through the center of the site and 4,000 square feet of landscaping'dispersed throughout the site. b. Permanent irrigation shall be provided for all landscape areas. M. Signs Storage and water pumping and treatment uses: Sign Area and Height a. Monument signs shall be allowed in the Specific Plan area. Monument signs shall not exceed 300 square feet in size and no more than one double -sided ground monument sign shall be permitted on each street. b. One wall sign shall be permitted on the two -story building located internal to the site. c. Design, Construction and Maintenance d. All signs shall be designed, constructed and maintained in accordance with Title 15 of the El Segundo Municipal Code. Revised September 2003 14 039 e. Signs in the Specific Plan area shall be consistent in color scheme, lettering or grapluc style, location, lighting, materials and sign dimension as indicated in the Sign Plan below. Directional Signs f. An "Emergency Exit Only" sign shall be located along the frontage of El Segundo Boulevard as well as a public access sign that directs patrons to the 124th Street entrance. Sign Plan g. A Sign Plan shall be submitted to the Director of Planning and Building Safety and be in conformance with the standards described in Title 15 General Permit Procedures of the El Segundo Municipal Code. h. Unless otherwise stated, all signs within the Specific Plan area shall conform with the standards, procedures, exemptions and other requirements as set forth in Title 15 Signs of the El Segundo Municipal Code. Parking uses: a. Signs shall be in compliance with the requirements of Chapter 18 of Title 15 of the El Segundo Municipal Code. N. Lighting a. Lighting shall be adequate throughout the Specific Plan area and shielded to minimize off -site illummation. b. A minimum amount of illumination provided shall be 1 -foot candle for parking areas. c. Lighting fixtures shall be mounted on all buildings with down- facing lens to nun m,ze off -site illumination. d. On -wall fixtures shall be mounted no higher than 15 feet on single story buildings. Revised September 2003 15 04o U e�li�ltj� f� �IIJJ �F ::� • • +ryy =fit' - :. �I � 1:13111�31�..:jiaL� �I << i. i - - - - - -� 'b � I I r on I tip; o I � I ►. I i ` U j I I I at i d!j � ` ' l I I I I I le = t I I I I I _F C •�I � Y I I �M c I I I fr I a; I 1 I � � o � I I v7 I wv� s HIE MAY 8 s PLANNIN (TDI ISION � I I r I i - - - - - -� aL c v ° u o a u ^ ° E _ 0 0 +i• O `V W N U bg W � W o c c e 0 0 4 2 E C O =MAW :9L .AN " PjVK p N > .--I VZ U 042 n a d n 3 -1 n o 6 0 0 N n o 3 S -1 3 a I TT b C > N I } OS Z I of ,r I, ¢1 > w J i i O m z O �I Q Is H1 4Z � II II II �www z <Qaa•'" Y tan tail can J U Q L=do z~ 0 z U) H - w Ep F+i a © E� a� I k oEC M aWED MAY 2 9 2003 IPLANNIN DIVISION 1 043 CITY OF EL SEGUNDO PLANNING COMMISSION STAFF REPORT PUBLIC HEARING: SUBJECT: APPLICANT: PROPERTY OWNER: REQUEST: PROPERTY INVOLVED: I. Introduction October 9, 2003. Environmental Assessment No. 617, General Plan Amendment No. 03 -2, and Specific Plan Amendment No. 03 -2 The Aerospace Corporation The Aerospace Corporation and the City of EI Segundo Amend the General Plan designation and 124th Street Specific Plan to allow parking as an additional permitted use. Northwest corner of El Segundo Blvd. and Aviation Blvd. (401 North Aviation Blvd.) The proposed project is a request to amend the General Plan land use designation for the site (124th Street Specific Plan) and to amend the 124th Street Specific Plan to allow parking facilities as an additional permitted use. The 3.93 acre site is proposed to be developed with a parking lot for use by The Aerospace Corporation and existing businesses on the Los Angeles Air Force Base (LAAFB). The property is located at the northwest corner of El Segundo Boulevard and Aviation Boulevard (401 North Aviation Boulevard) in the 124th Street Specific Plan Zone. II. Recommendation Planning staff recommends that the Planning Commission review the facts as contained within this report, and adopt Resolution No. 2554 (Exhibit A), recommending approval of Environmental Assessment No. 617, recommending approval of General Plan Amendment No. 03 -2, and recommending approval of Specific Plan Amendment No. 03 -2, to allow parking facilities as an additional permitted use. 044 III. Background The proposed project includes amendment to the 124th Street Specific Plan to allow parking facilities as an additional permitted use. The applicant proposes to improve the 3.93 acre site with up to 491 parking spaces for use by The Aerospace Corporation and the Los Angeles Air Force Base ( LAAFB). The 124th Street Specific Plan serves as both General Plan land use designation and as zoning for the site. The 124th Street Specific Plan was adopted in 1999 at the request of the owner of the property at that time; W9 /SEP Real Estate Limited Partnership. Since that time the property has been purchased by The Aerospace Corporation with the intention of providing overflow parking for their own use and for use by the LAAFB. The proposed amendment would modify the very narrow focus of the existing Specific Plan to add parking as an additional permitted use. Also considered is the development of the parking facility for the site. Up to 491 parking spaces are proposed for use as overflow parking for their own use and for use by businesses on the LAAFB. None of the parking would be "required parking" for any business or use. Access to the parking facility would be from the LAAFB security gate /entry on El Segundo Boulevard or 124th Street. The parking would be developed as an extension of LAAFB parking and circulation facilities. An emergency access gate is proposed at the south end of the site on El Segundo Boulevard. A secondary gate would allow also be provided at the north end of the site to allow access directly from 124th Street in the event access through the LAAFB may not be allowed or available at some future point. The 3.93 acre site is owned primarily by The Aerospace Corporation, but does also include a 13.325 sq. ft. (1/3 acre) City of El Segundq owned parcel. This parcel was acquired in 1999 to provide a location for a water pumping, treatment, and storage facility. Alternative site plans are provided showing the parking facility including and excluding the City owned water site. The spaces on this parcel would be developed initially adding approximately 24 spaces to the total project. When (if) the City elects to move forward with the development of the water pumping, treatment, and storage facility; the parking on the City parcel would be removed, resulting in the parking lot having a total of 435 spaces. Access would be available through the LAAFB for City water agency vehicles. The environmental review and approval of the water facility will occur at a future point when the development details are more certain. The proposed parking facility would be developed with lighting standards located down the center of the site to provide required security lighting. Landscaping would also be provided in tree wells and landscape islands located throughout the site. A retention basin would be improved at the south end of the site allowing sheet flow drainage from adjacent properties to the north and west 2 045 (Northrop Grumman and LAAFB) to be collected and released in a controlled fashion. An operational description of the facility is attached to the Negative Declaration. IV. Analysis Site Description and Surrounding Land Uses The proposed project is located within the northeast portion of the City of El Segundo, with convenient access to the San Diego (1 -405) Freeway and Glenn Anderson (1 -105) Freeway. This portion of the City is designated as an office and commercial region, which primarily contains the single tenant and mixed -use office buildings, as well as light industrial and research uses. The proposed project site is currently vacant. It was previously developed as a parking lot for Northrop Grumman. The site was graded approximately two years ago as the first steps in constructing a self- storage development on the site. The construction was stopped when The Aerospace Corporation acquired the property. A rough graded, dirt retention basin at the south end of the site remains from the prior effort. A majority of the site is now covered in common grasses and generally slopes toward the southeast corner of the property. There are no items of cultural, historical or scenic significance or aspects on the site. To the west of the site are buildings within the Los Angeles Air Force Base, used primarily for research / development and manufacturing uses, and zoned Public Facilities (P -F). North of the site are research /industrial and parking uses, zoned Urban Mixed -Use North (MU -N). East of the site is the B�rlington Northern Santa Fe Railroad right -of -way. The rail right -of -way is elevated at the southern end of the site, providing a grade separation as it crosses EI Segundo Boulevard. Beyond the rail right of way and Aviation Boulevard to the east are office, industrial and distribution uses zoned Corporate Office (CO). Across Aviation Boulevard at the extreme north end of the site is the edge of a single family residential neighborhood that fronts onto 124th Street within the unincorporated Los Angeles County area of Del Aire. South of the site across El Segundo Boulevard is The Aerospace Corporation; a 40+ acre multi building research park facility in the Light Industrial (M -1) zone. There are no items of cultural, historical or scenic significance in the surrounding area. There is also no significant animal habitat or biologic resource within the surrounding urban area. The surrounding land uses may be summarized as follows: Land Use Zone North: Office, R & D, industrial Urban Mixed -Use North (MU -N) South: Office, R & D, industrial Light Industrial (M -1) 3 046 East: Office, R & D, Residential West: Office, R & D, industrial Corporate Office (CO) and Single - Family Residential (LA County) Public Facilities (P -F) Site: Vacant 124th St. Specific Plan 124th Street Specific Plan The following site development standards apply to new projects in the 124th Street Specific Plan Zone: REQUIREMENTS Building Area (Floor Area Ratio) Building Height Setbacks (building) 124th STREET PROPOSED SPECIFIC PLAN PROJECT STANDARDS SCENARIO 0.47:1 FAR (with waterfac) n/a for parking facility 0.54:1 FAR (w /out water fac.) 25' max. Front (South; El Segundo Blvd.) 30 -35' min. Side (West & East) 5 -33.5' variable Rear (North; 124th St.) 35' min. Landscaping 12% of site area n/a for parking facility n/a for parking facility n/a for parking facility n/a for parking facility 4,000 sq. ft. 26 tree wells Parking Spaces 24 spaces for self-storage up to 491 spaces + 2 spaces for water use Drive Aisles 20 -24 foot wide 20 -24 foot wide 25ft wide back up space Loading Spaces 1 space n/a for parking facility 4 047 Most of the development standards do not apply to the parking use as there is no structure proposed. The landscape standard in the existing plan requiring 12% of the net site area has been proposed to be supplemented with a unique standard for the parking facility. An additional standard has been added requiring 25 foot wide aisles to be provided where ever they are used for back -up space from 90 degree parking stalls. The proposed project will comply with all requirements of the 124th Street Specific Plan as it is requested to be revised. A copy of the proposed changes to the 124th Street Specific plan are attached and included by reference as part of the staff report. In summary, the changes to the Specific Plan include the following: • Addition of parking as a permitted use within the Specific plan area • Requirement that access for the parking facility be through the adjacent Los Angeles Air Force Base, but also including alternative access if needed • Addition of development standards appropriate for parking lot development. Existing standards for self- storage uses are not altered. • Administrative updates General Plan Consistenc The General Plan land use designation for the site is 124th Street Specific Plan. A short paragraph in the Land Use Element describing the intended uses is proposed to be amended to add parking as an additional permitted use. Staff believes that the proposed General Plan amendment is consistent with the intent of the Specific Plan and compatible with the surrounding General Plan designations and uses. Adoption of the proposed Specific Plan amendment will simultaneously amend the General Plan, amend the zoning ,for the site, and ensure consistency between the two documents. It is also important to note that before the property was redesignated as the 124th Street Specific Plan, its land use designation was Parking. Interdepartmental Comments The project plans, draft Specific Plan amendment, and draft Initial Study were circulated to all inter - departmental staff and their comments are attached to the report (Exhibit E). The Administrative Services, Library, and Recreation and Parks Departments, as well as the City Manager and Building Safety Manger, had no comments on the project. The Public Works Department commented that easements need to be provided for both vehicle and utility access across The Aerospace Corporation parcel. A condition of approval has been added to Draft Resolution No. 2554 requiring that the easements to be provided. 5 048 The Police Department provided comments related to lighting issues and security fencing. Conditions are included in Draft Resolution No. 2554 requiring security fencing and lighting consistent with City standards. The Fire Department commented verification be provided that fire hydrants on LAAFB will serve the site. Also required Knox Box locking devices at the entry gates are requested to be provided. Conditions are included in Draft Resolution No. 2554 requiring compliance with those requests. V. Environmental Review A Draft Initial Study (Exhibit D) was prepared by staff for the project, based on an Initial Study applicant questionnaire prepared by the applicant. The Draft Initial Study included analysis of the amendments to the 124th Street Specific Plan, General Plan, and Zoning Ordinance. The Specific Plan amendments are the key to the changes proposed, as it is incorporated as a part of the General Plan and Zoning Ordinance. The Draft Initial Study included analysis of the development of the parking facility. The Draft Initial Study does not include analysis of the future water facility project. The conclusion of the environmental review is that there is no significant environmental impact resulting from the project, and a Negative Declaration is proposed. VI. Conclusion Based on the analysis contained in this report, staff recommends that the Commission adopt Draft Resolution No. 2554 recommending that the City Council approve a Negative Declaration of environmental impacts (Environmental Assessment No. 617); and recommending approval of General Plan Amendment No. 03 -2 and Specific Plan Amendment No. 03 =2 subject to the conditions contained therein. 6 049 VIII. Exhibits A. Draft Resolution No. 2554 "' B. 124' Street Specific Plan – redline / strikeout version D. Inter - departmental Correspondence E. Project Application and attachments C Plargs Jack McGee, Contract Planner Ae— O't W"'- . U oM. Hansen, r of Community, Economic and Development Services PAPlanning & Building Safety\ PROJECTS \600- 627\EA- 617\EA- 617.sr.doc 7 050 A. Draft Resolution No. 2554 and Amended 124th Street Specific Plan 051 RESOLUTION NO. 2554 A RESOLUTION ADOPTED BY THE EL SEGUNDO PLANNING COMMISSION APPROVING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR ENVIRONMENTAL ASSESSMENT NO. 617, SUBMITTED BY THE AEROSPACE CORPORATION, TO AMEND THE GENERAL PLAN DESIGNATION FOR THE SITE AND AMEND THE 124TH STREET SPECIFIC PLAN ZONING TO ALLOW PARKING AS AN ADDITIONAL PERMITTED USE ON THE 3.93 ACRE PROPERTY AT 401 NORTH AVIATION BOULEVARD. The Planning Commission of the city of El Segundo does resolve as follows: SECTION 1: The Planning Commission finds and declares that: A. On May 28, 2003 The Aerospace Corporation, filed an application for an Environmental Assessment to amend the General Plan designation and 124th Street Specific Plan zoning for the site to allow parking as an additional permitted use; B. The Aerospace Corporation application was reviewed by the City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. An Initial Study was prepared pursuant to the requirements of the California Environmental Quality Act ( "CEQA "), Cal. Public Resources Code Section 21000 et seq. The Initial Study demonstrated that the project would not cause any significant environmental impacts. Accordingly, a Negative Declaration ( "ND ") was prepared and circulated for public review and comment between September 18 and October 8, 2003; and, Page 1 of 4 October 1, 2003 052 E. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before this Commission for October 9, 2003; F. On October 9, 2003 the Commission opened a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Commission by representatives of The Aerospace Corporation; G. The Commission considered the information provided by City staff, public testimony and The Aerospace Corporation. This Resolution and its findings, are made based upon the evidence presented to the Commission at its October 9, 2003 hearing including, without limitation, the staff report submitted by the Department of Community, Economic and Development Services. SECTION 2: Factual Findings. The Commission finds that the following facts exist: A. The subject site is located in the 124th Street Specific Plan (124th SP) General Plan Land Use area; B. The subject site is located in the 124th Street Specific Plan (124th SP) Zone; C. The subject site consists of two lots that together form a 3.93 acre (171,191 sq.ft.) rectangular area; D. The subject site has vehicular access from 124th Street,-and emergency access from El Segundo Boulevard; , E. The subject site is currently vacant; F. A maximum of 491 parking spaces will be developed on the site; G. The proposed amendment to the General Plan includes in substance the modifications to the 120h Street Specific Plan which allow parking as an additional use within the 124th Street Specific Plan General Plan designation. The General plan amendment has been processed consistent with the regulations of Government Code Sec. 65000, et seq. The modification is consistent with the plan for and uses within the surrounding area; and, Page 2 of 4 October 1 2003 0 5:3 H. The proposed amendment to the Specific Plan includes in substance the modifications to the 124th Street Specific Plan which allow parking as an additional use permitted within the 124th Street Specific Plan. The modification is consistent with the General Plan designations for and uses within the surrounding area. SECTION 3: Environmental Assessment. The City of El Segundo has prepared an Initial Study and an accompanying Negative Declaration demonstrating that the project would not cause any significant environmental impacts. SECTION 4: General Plan and Zoning. The proposed project requests to amend the City's General Plan Land Use designation and the zoning regulations (124th Street Specific Plan) in the ESMC as follows: A. The Land Use Designation of the project site is 124th Street Specific Plan. The applicant proposes to amend the 124th Street Specific Plan land use designation for the site to allow parking as an additional use permitted to be developed in the area. The 124th Street Specific Plan was created in 1999 allowing-only self- storage and accessory uses to be constructed. B. The ESMC zoning classification for the project site is 124th Street Specific Plan, which allows self- storage and accessory uses. The applicant proposes to amend the 124th Street Specific Plan, which acts as the zoning for the property, to allow parking as an additional use permitted to be developed in the area. SECTION 5: Recommendations. A. The City Council should amend the land use designations ( "commercial designations ") subsection of the Land Use Element of the General Plan to add parking facilities as a permitted use. The corresponding changes as set forth in attached Exhibit "A" are incorporated into this resolution by reference. B. The City Council should amend the 124th Street Specific Plan. The corresponding changes as set forth in Exhibit "B" are incorporated into this resolution. C. Subject to the conditions listed on the attached Exhibit "C," which are incorporated into this Resolution by reference, the Planning Commission recommends approval of a Negative Declaration of Environmental Impacts Page 3 of 4 October I, 2003 054 for Environmental Assessment No. 617, General Plan Amendment 03 -2. and Specific Plan Amendment 03 -2. SECTION 6: This Resolution will remain effective until superseded by a subsequent resolution. SECTION 7: The Commission Secretary is directed to mail a copy of this Resolution to The Aerospace Corporation, and to any other person requesting a copy. SECTION 8: This Resolution is the Planning Commission's final decision and will become effective immediately upon adoption. PASSED AND ADOPTED this 9th day of October, 2003. Phil Mahler, Chairperson City of El Segundo ATTEST: James M. Hansen, Mahler - Secretary Busch - Frick - Fink - Miller Sheehan - APPROVED AS TO FORM: Mark D. Hensley, City Attorney By: Karl H. Berger, Assistant City Attorney Page 4 of 4 October I, 2003 055 �cr -cc- lJrl_ 06 :ti3 lL!P1r• ELUIJ Lt' lV- riFCT 71C, 4167 � 10 3 Land Use Element Page 9 of 1 PLANNING COMMISISON RESOLUTION NO. 2554 EXHIBIT "A" discretionary application. The maximum floor area ratio (FAR) is limited to 1.3. (Ord. 1272, GPA 97 -1, 6117/97). Urban Mixed -Use South Permits a mixture of office research and development, retail, and hotel uses. Light industrial uses conducted within a fully enclosed building arid adult- oriented businesses shall be permitted if approved with a discretionary application. The maximum floor area ratio (FAR) is limited to 1.3. (Ord. 1272, GPA 97 -1, 6/17197) Parking Permits areas for parking automobiles, motorcycles, and bicycles in surface or structured parking. Specific properties have been designated as parking to insure that adequate long- term parking space will be available. 124th Street Specific Plan Permits warehousing, and mini - storage uses (with an appurtenant custodial convenience unit), and parking uses. Also permits a Water Facility. The maximum FAR is 0 47:1 (with the Water Facility) and 0.54:1 (without the Water Facility). (Ord. 1309, GPA 99 -1, 8117199) Aviation Specific Plan Permits warehouse A mini - storage and storage uses with limited ancillary and support uses. The maximum floor area ratio (FAR) is limited to 0.22 (Ord. 1314, GPA 97-4, 12/7199) Downtown Specific Plan Permits community serving retail and service uses, and offices in a pedestrian- oriented environment. Also includes the Civic Center. (Ord. 1319, GPA 99 -2, 811/00) Corporate Campus Specific Plan Permits a mix of office, commercial, retail, and related recreational uses. The maximum overall FAR in the specific plan is 0.99. Industrial Designations Light Industrial Permits light manufacturing, warehousing, research and development, and office_ Light manufacturing is defined as the assembly, packaging, fabrication, and processing of materials into finished products, rather than the conversion or extraction of raw materials The light industrial activity shall be conducted T H E C ! T Y OF EL S E G U N D O M G E N E R A L P L A N 3 -6 05G B. 124th Street Specific Plan - redline / strikeout version 05 124th STREET SPECIFIC PLAN TABLE OF CONTENTS I. Introduction Page 1— A. Overview of the City 1 B. The Specific Plan Area 1= C. Impact of the Aerospace Downsizing 2- D. Relationship to the General Plan 3— II. Overview of the Specific Plan Area 5= A. Existing Land Uses (Distribution and Location) 5 B. Existing Public Transit >� C. Existing Utilities and Infrastructure 6- 1. Water Service 2. Fire Protection 3. Sewer Service 4. Gas /Electric /Telephone Service 5. Solid Waste Disposal III. Policies Standards and Guidelines A. Economic Development B. Land Use C. Circulation 1= D. Aesthetic =' E. Landscaping 10 F. Public Safety 1() -L G. Signage 1 T IV. Development Standards 1 General Provisions 1, , - 058 EXHIBITS Exhibit 1.0 Parcel Map - Parcel B/ Specific Plan Area Exhibit 2.0 Regional Location/ Land Use Map Exhibit 3.0 -3.3 Development Plans 059 124th STREET SPECIFIC PLAN I. INTRODUCTION OVERVIEW OF THE CITY The 124th Street Specific Plan area is located in the City of El Segundo, County of Los Angeles, California. El Segundo is located approximately 18 miles from downtown Los Angeles and is considered to be part of the Airport /South Bay subregion of the Los Angeles area (see Exhibit 1). The City of El Segundo is 5.46 square miles (3,494.4 acres) and is surrounded by the Los Angeles International Airport to the north, the City of Manhattan Beach on the south, the City of Hawthorne on the east, and the Pacific Ocean on the west. Based on the census the City of El Segundo has a �-- --, ,population of I � _ The City also, urr,ntl• has a =large • population of approximately 'T= 41' A �t',2 which creates a unique environment for El Segundo. Overall, El Segundo has a strong residential base with a majority being single - family residences and a large portion living in multi- family units. Cities bordering El Segundo such as Manhattan Beach and Hawthorne are predominately residential neighborhoods with some commercial businesses along Aviation Boulevard. The City of El Segundo is located along a major transportation corridor that can be accessed from the 405 San Diego Freeway, the 105 Century Freeway which serves as a direct connection to downtown Los Angeles, and the Green Line Light Rail System. The Downtown area of the City is near residential areas and is a strong focal point because of the presence of the Civic Center. The area consists of older industrial buildings as well as the "Smoky Hollow" industrial area. A large portion of the City south of El Segundo Boulevard and west of Sepulveda Boulevard is occupied by the Chevron Refinery, which occupies about one third of the City. There is a large single - family residential area in the northwest portion of the City and a significant amount of multi- family units located throughout. Commercial uses are scattered throughout the City while growth encourages office, research, and mixed type uses. The 124th Street Specific Plan area lies within the eastern portion of the city, which is surrounded by a combination of industrial, office, and commercial uses. This area contains the "super block" development, which is a mixture of office, research and development uses, including the Los Angeles Air Force Base3. THE SPECIFIC PLAN AREA The 124th Street Specific Plan area is located along the eastern border of the city, west of Aviation Boulevard, between El Segundo Boulevard and 124th Street, adjacent to the ---. City of El Segundo General Plan, 1992 (p 3-2) l:hn Burlington Northern Santa Fe Railroad tracks (see Exhibit 1.0 and Figures 1 and 2 below). The area is a rectangular strip consisting of 3.93 gross acres of land located just west ast of the Los Angeles Air Force Base LAAFB and south /southeast of the Northrop Grumman aerospace facility. The Specific Plan area consists of en two parcels of land that is -are relatively flat and vas -were previously used as non - required overflow parking for Northrop Grumman employees. The 124th Street Specific Plan, approved on August 17,1999, was initially arm created in response to the City's growing need for economic diversity in order to attract new business without adversely impacting the success of current local revenue generators. To this end, the Specific Plan changed the zoning from Parking (P) to 124th Street Specific Plan, thereby restricting the uses to self - storage and a City operated water pumping and treatment facility. Given the recent security concerns and upgrades since September 11, 2001, particularly with respect to United States government facilities, the strict self - storage land use limitation is no longer appropriate for the Specific Plan area due to its proximity to the LAAFB located immediately west and southeast of the site. Beyond the immediate security concern, The Aerospace Corporation will benefit by increasing their overflow (non - required) parking capacities to support the research facilities located south of the Specific Plan area. Additionally, the LAAFB will benefit by securing alternate parking facilities during construction and implementation of the Space and Missile Systems (SAMS) project. Figure 1: Southerly view of site, currently vacant lot Figure 2: Northerly view of site Revised September 2003 061 IMPACT OF THE AEROSPACE DOWNSIZING The impact of the downsizing of the U.S. military on El Segundo has been uncertain over the years. In the early 1990s, California's defense employment was reduced by 130,000, which represented a t-)<,l,)nu•i! to the state -. In the City of El Segundo, defense firms occupied 11.2 million square feet of space in 1992. 11.1 ;! ,I I MO 11-l", 11 ' I 1 )tit r ,cil3 tc "It 'c!e l c" i 'i of + ilP --ii i lc H, i-- '=-- --H, Commercial property markets are!,! �'._ sT� : recover_.' � in El Segundo, and the City has had to find alternative uses for certain spaces under such economic circumstances. Redevelopment and adaptive reuse strategies are being implemented to promote the efficient use of such spaces. The 124th Street Specific Plan area illustrates an area that shares common characteristics of vacant industrial spaces. The property was previously used as surplus non- required parking for Northrop Grumman employees that became available in May of 1998. T' _ - _. ..i--i� .:ci =4:i�, -, i' '?± =�?-- 'rich'• .-. i.. .._c.�.� .. _.a».:�i=t=== cca� -r The Specific Plan area was established in response to the growing need for economic diversification and to offer the City an alternative response for dealing with the losses in the defense industry. The Specific Plan area is a positive alternative approach that illustrates the City's willingness to welcome new business ventures into El Segundo. RELATIONSHIP TO THE GENERAL PLAN The 124th Street Specific Plan is meant to serve as both a regulatory and implementation document to further the goals and visions of the El Segundo General Plan. Under the California Government Code Section 65450, a Specific Plan may be prepared for the systematic implementation of the General Plan for all or part of the areas covered by the General Plan. The City of El Segundo's General Plan was adopted in December 1992, which included several goals and objectives. In the General Plan, one of the goals is to create to El Segundo a strong, Itealthy economic contmunity in zvhich all diverse stakeholders ntay benefit. This goal is to be met by building support from businesses and local residents to mutually agree on the benefits derived from the Revised September 2003 3 Cr;') maintenance and expansion of the City's economic base. In relation to the General Plan, the 124th Street Specific Plan has been prepared in the same manner, which aims to implement necessary and desirable goals that will mutually benefit both residents and the City. The 1240, Street Specific Plan seeks to diversify the economic base of the City without compromising the strength of existing local economies in the area. Proposed land uses within the 124th Street Specific Plan will seek to balance economic development and offer residents alternative services. In coinciding with these goals and objectives, the 124th Street Specific Plan looks to the General Plan as the fundamental guiding policy for the development of its own vision and goals. The following are the goals and vision of the 124th Street Specific Plan: 1. Enhance the Economic Climate Through Diversity and Adaptive Reuse Objective 1: To allow for a strong and healthy economic community by accommodating the possibility of a diverse mix of uses from which all stakeholders may benefit. Objective 2: To allow for the adaptive reuse of targeted spaces that could potentially benefit the City without adversely affecting local viable industries. Objective 3: Support current services available within the City for its residents and various businesses. �)C)rt Me Mls"Ioll, illll�;tloli 1 1 li l' L C (P(11;iCl�lll cell i tilF' 0 P' 2. Promote Compatible and Healthy Land Uses Objective 1: Retain current uses and attract viable and safe uses that do not infringe upon the economic viability of the Downtown area. Objective 2: Ensure the protection of the public health and safety by attracting uses that will not negatively impact the City. 3. Promote a Safe, Convenient, and Cost - Effective Circulation System that Serves the Present and Future Circulation Needs of the Specific Plan Area and the City. Objective 1: Support current City services available to the Specific Plan area, the City's residents and its businesses. Objective 2: Ensure that private development associated with the area makes a conscious effort to mitigate against traffic impacts on the community. Objective 3: Support City circulation policies which intends to further implement the goals and objectives under the Circulation Element of the General Plan. Revised September 2003 4 0 6 3 4. Accentuate the Overall Positive Image of the City Objective 1: Provide convenient services to the residents and City without negatively impacting the current surrounding community. Objective 2: Facilitate the changing image of the City by providing alternative uses that complement the current existing economic base. Objective 3: Incorporate into the Specific Plan Area, well designed landscaping, lighting, and signage elements that recognizes physical surroundings and takes them into consideration. Revised September 2003 5 0611 II. OVERVIEW OF SPECIFIC PLAN AREA A. Existing Land Uses (Distribution and Location) The 124th Street Specific Plan area is north of El Segundo Boulevard, west of Aviation Boulevard and south of 124th Street. This 3.93 gross acre site is currently a vacant parking lot. The Specific Plan area is located south /southeast of the Northrop Grumman facility which is located in the Public Facilities (P -F) zone. North of the Specific Plan area is the Urban Mixed -Use North (MU -N) zone and east of Aviation Boulevard is a Corporate Office (CO) zone (see Exhibit 2.0). Railroad tracks are on the eastern border of the Specific Plan Area which parallels Aviation Boulevard. Directly adjacent to the site behind the railroad tracks east of the area are office buildings, as well as an Oroweat and Entemanri s Outlet Bakery (see Figure 3 and-4-below). Figure 3 Easterly view from property, the Oroweat and Entemann's Outlets. Figure 4: Looking east from the site, across the 124th /Aviation Boulevard intersection, is a residential neighborhood Directly south of the Specific Plan Area is a Light Industrial (M -1) zone where the Aerospace Corporation currently resides, and located to the west is the Los Angeles Air Force Base. There are some single - family residential neighborhoods located just east of the Specific Plan area across the intersection of 124th Street and Aviation Boulevard (see Figure 5 below— above) and are within the jurisdiction of Los Angeles County. B. Existing Public Transit Current public transit service to the Specific Plan area is provided by fixed bus routes operated by the Los Angeles County Metropolitan Transportation Authority (MTA), a Dial - a -Ride service by the City of El Segundo, and the Municipal Area Express (MAX Transit Service) which is funded cooperatively by eight cities and Los Angeles County. Fixed MTA bus routes servicing the Specific Plan area include route 124 along El Segundo Boulevard and route 627 along Aviation Boulevard. Routes 2 and 3 are MAX transit routes operated by the Torrance Transit System on behalf of the multi- agency consortium and can be Revised September 2003 065 accessed along East Grand and Sepulveda Boulevard6. Route T8 is a Torrance Transit line that provides access to Hawthorne Boulevard and the Los Angeles Airport and can be accessed off of Douglas Street. The MTA Green Line rail system provides access at various eastern points of the City including: Marine Avenue/ Redondo Beach Boulevard, Douglas Street /Rosecrans Avenue, and Aviation Boulevard /I -105 Freeway%. C. Existing Utilities and Infrastructure The Specific Plan area will be served through a combination of utility services provided by the City of El Segundo and other governmental agencies. 1. Water Service Water utility service will be provided by Southern California Water Company to the Specific Plan Area. A 10 -inch water line exists 30 -feet east of the centerline on Aviation Boulevard. 2. Fire Protection Fire response service will be provided to the Specific Plan Area from Fire Station 2 which is located at 2161 E. El Segundo Boulevard. Potential life and fire hazards along with projected occupancy loads are expected to be extremely low for the area. An on -site fire hydrant will be provided within the Specific Plan area. 3. Sewer Service Sewer service will be provided to the site through connection through Los Angeles County Sanitation District Five. Currently there are two 18" sewer lines located off of Aviation Boulevard and one on the west side of El Segundo Boulevard to Imperial Highway. 4. Gas/Electric/Telephone Utilities There is a 30" gas main located off of Aviation Boulevard along with telephone and electric lines, which upon application and payment of applicable fees and charges will be available to provide adequate service to the project area8. A 5. Solid Waste Disposal Commercial uses within the Specific Plan area will be required to contract with a private waste disposal company. 6. Storm Drain Currently there is an underground storm drain located off of 124th, including storm drains off of Aviation and El Segundo Boulevards. 6 MTA Westside Area Sector Maps, 1998 and City of El Segundo General Plan 1992 ibid s City of El Segundo, Public Works Department Revised September 2003 7 06r� POLICIES, STANDARDS AND GUIDELINES The 124th Street Specific Plan is based upon a ten -year outlook for development and growth, and all zoning policies of the plan shall be implemented under the guidance of the stated goals and objectives. The Specific Plan area was developed to serve the City of El Segundo to provide new development that offers support services for existing and future businesses, including local residents. The Specific Plan supports the development of alternative uses that promote a healthy mix of uses to diversify the micro- economy of El Segundo. Such uses that are encouraged in the Specific Plan area are adaptive reuses in targeted areas, including alternative uses such as general storage, warehousing and mini - storage that help to increase the efficient use of underutilized spaces. The Specific Plan area will Ii. - i in storage uses C, .11L,111' __It ::. In conjunction with the development of storage facilities, the 124th Street Specific Plan would also allow the City to develop a portion of the site as a water pumping and treatment facility. In the event the City does not undertake the above - mentioned development, that portion of the property would then be developed by the current property owner(s) .., . ;,,_ __ (See Development Standards Section). The Specific Plan enables new development in an area that is currently underutilized. New development can potentially benefit the area with quality uses that provide an attractive, clean, and safe use for the community. Where the 124th Street Specific Plan does not specify standards or requirements - - , k , ' ' > >. ' • - t , the Mixed -Use North (MU -N) Zoning Code development standards shall apply. n• li t' - %U` ,l •'! `1111r'11C , +lflll�i,•. _1` � •� 1 A. Economic Development In September of 1993, the Economic Development Strategic Plan was prepared for the City of El Segundo in response to growing economic concerns caused by the dramatic defense cutbacks within the City and across the nation. The need for the strategy was developed to address the decline in the City's business activities and, correspondingly, a decline in the City's tax base9. According to a study by Municipal Resource Consultants, in 1990, 68% of the general fund revenues were paid by businesses and almost 50% of the general fund revenues were contributed by the aerospace/ defense industries'O. In 1990, almost 20% of general fund revenues were paid by a single business and almost 40% were paid by ten businesses, all of which are "at- risk" today". This illustrates the highly concentrated revenue base of the City during those times. Those trends still impact the City's economy today which have driven the need for new strategies that 9 Economic Development Strategic Plan, City of El Segundo, Chabm Concepts, Inc & Economic Strategies Group September 1993 io lbld 1 � ibid Revised September 2003 067 will offer a more diverse mix of tenants for El Segundo. Therefore, the economic development program was created and the following are a list of the objectives of the program: ♦ To diversify the economy against cycles and seasonality, ♦ To provide jobs for residents and markets for local businesses, ♦ To enhance the City's tax and revenue base, ♦ To create a higher quality of life, ♦ To support community development objectives, ♦ To be an avenue for developing City-wide leadership, ♦ To implement public/ private leadership, ♦ To monitor the local economy by providing early warning about shocks and opportunities, and ♦ To pro - actively direct the City's economic future. In corresponding with the objectives of the Economic Development Strategic Plan, the 124th Street Specific Plan seeks to expand the City's economic base by providing alternative development within an underutilized area. The development proposed in the 124th Street Specific Plan aims to provide an effective level of service to the community in order to maintain the quality of life of its residents. It is evident that the City must undertake intervention methods before revenue losses force cutbacks in residential and business services, which would detrimentally affect the City's competitiveness. Thus, the Specific Plan area and any development within its boundaries will seek to complement the objectives set forth in the Economic Development Strategic Plan. Furthermore, the Specific Plan will not impede or infringe upon the economic success associated with the "Downtown' environment. B. Land Use The development within the 124th Street Specific Plan shall be compatible with surrounding and adjacent uses in order to further the goals and policies established in the City's General Plan. The 124th Street Specific Plan area , ; I x-11 ! � - rezoned from the — Parking (P) zone to the 124th Street Specific Plan (124th Street SP) zone and shall encourage , - r the development of , ---storage I I uses, including the option for the City to develop a portion of the property as a water pumping and treatment facility. The change in zone is based on the following findings: 1. The area is currently underutilized- site will provide the City with , , � � ­, i f a more efficient use of the site . Revised September 2003 068 desirable urban design elements and -- T-- L11, the overall image of the area. 3. Adjacent uses are compatible with ! , , ----4-4-,--the 124th Street Specific Plan since surrounding uses are light manufacturing, public facilities, and commercial offices. Residents to the east of the project area off of Aviation Boulevard are also located more than 150 feet from the Plan area and are further shielded by the natural slopes adjacent to the railroad tracks which screens the majority of the , • ! '' � , r 1, ' ' , - from properties east of Aviation Boulevard. 4. A re- designation or a re -zone of the area will not negatively impact the view, recreation, or the quality of life associated with the community or residents within a one -mile radius of the site. C. Circulation The 124th Street Specific Plan area is located at the northwest corner of El Segundo and Aviation Boulevard south of 124th Street .. Aviation and El Segundo Boulevards are both major arterials that experience heavy congestion during weekday peak periods and at critical times of the day operate beyond capacity at this intersection. Impacts associated with the development of the Specific Plan area shall be minimal. - - _ evelopment within the Specific Plan area shall abide by the following policies: 1. Ingress and egress to the Specific Plan area shall be taken off of 124th Street. 2. Emergency vehicles only will be allowed access from El Segundo Boulevard. The traffic generated by development within the Specific Plan area shall not generate more than 184 trips per day. Revised September 2003 10 069 Circulation of the Specific Plan area shall not interfere with the ingress and egress of the Northrop Grumman facility. All parking required by new development shall be provided within the Specific Plan area, and no on- street or off - premise parking will be allowed. D. Aesthetic The design and development of the Specific Plan area the - aesthetic image of the area and its surrounding properties. Development 7 — - conducive to the i << • because it is currently underutilized and furthermore, will not be intrusive to the area. The design of all buildings will pay particular attention to the appropriate treatment of facades and any new development within the plan area will also incorporate consistent designs and use quality materials throughout the premises (refer to Exhibits). If the City decides to develop the water pumping and treatment facility, the facade appearance, use of colors and materials will remain consistent with the design of other buildings in the plan area. Overall, the development and design of the Specific Plan area aims to blend within its surroundings and make a positive contribution to the community. E. Landscaping Landscaping will be adequately provided within the Specific Plan area to maintain a pleasing atmosphere for visitors and surrounding residents. There will be adequate and contemporary landscaping which will minimize impacts and enhance view sheds from adjacent properties. t landscaping will be provided between buildings, along the property lines, and within parking areas in order to enhance the overall design of the site and increase the image of the area. F. Public Safety Development within the 124th Street Specific Plan shall ensure that the activity proposed and the use of the property will not endanger the public's general welfare, health and /or safety. Any activity or development within the plan area shall not create or pose any public nuisance to the City or its surrounding community. The following policies shall be followed to ensure public safety: 1. Lighting shall be adequate and shielded to minimize off -site illumination and shall conform with the Development Standards set forth in this Plan (refer to Section IV Development Standards). 2. Site design, building configurations, and operational procedures shall comply with City police safety policies to ensure public safety on site and its adjacent uses. 3. Development shall consider alternative or appropriate designs that will mitigate and minimize the negative impacts associated with views, noise, odor, light, and glare. Revised September 2003 11 070 4. Security fencing shall be provided along the perimeter of the Specific Plan area to ensure public safety. G. Signage Signage within the Specific Plan area shall encourage the effective use of signs as a means of identification in order to maintain and enhance the aesthetic environment and the City's ability to attract sources of economic development and growth; improve pedestrian and traffic safety; minimize the possible adverse effect of signs on nearby public and private property; and enable the fair and consistent enforcement of sign restrictions set forth under the Development Standards within this plan (refer to Section IV). The development standards established within the 124th Street Specific Plan shall further specify and conform with the policies and guidelines set forth in Section 20.60 of the El Segundo Municipal Code. Revised September 2003 12 071 IV. DEVELOPMENT STANDARDS The 124th Street Specific Plan Development Standards shall apply to all uses within the Specific Plan area. In the event that the Specific Plan' document does not address specific standards for new development, the new development shall comply with development standards set forth in the Urban Mixed -Use North Zone (MU -N) of Section 20.36.060 of the El Segundo Municipal Code.. 0 1 o 11, � 1, f — � li I , tJ, ,I1:" , , I I , ' ,, I ; I , , The Specific Plan area will be developed to consist of ; - storage uses ' J . . In conjunction with the development — , the 124th Street Specific Plan would also allow the City to develop a portion of the site as a water pumping and treatment facility. In the event the City does not undertake the above - mentioned development, that portion of the property would then be developed by the current property owner(s) The following development standards shall apply to the 124th Street Specific Plan area: — _General Provisions All uses shall be subject to an administrative site plan review to ensure design compatibility. —_Uses a. _ses within the Specific Plan Area shall be limited to ; , storage and a custodial convenience unit, except for the City's option to develop a water pumping and treatment facility on a designated portion of the site (refer to Site Plan Exhibit) b. - —lhe proposed development will consist-of approximately 83,000 gross square feet of development, which includes, 73,530 gross square feet of self - storage facilities and approximately 9,500 square feet for the City's development of a water pumping and treatment facility. 1 clltli 11, In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, —_Lot Area a. The minimum lot area includes the entire Specific Plan area (3.93 gross acres) b. No subdivision of land is permitted in the Plan area, except as may be required for the City's water pumping and treatment facility. Revised September 2003 13 079 — _Height a. There will be a total of seven one -story storage buildings within the Specific Plan area. All one -story self- storage buildings within the Specific Plan area shall not exceed 13 feet in height. b. In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, an additional one -story self- storage building will be developed and shall not exceed 13 feet in height. c. There will be one, two- story, self- storage building within the Specific Plan area, and it shall not exceed 25 feet in height. d. The water treatment building and the cylindrical storage tank shall not exceed 25 feet in height (see Site Plan Exhibit). Setbacks � .. .. . — _Front yard: shall have a variable setback from 30 -35 feet (along El Segundo Boulevard). b. Side yard: shall have varying setbacks along the westerly property line from 10 -28.5 feet. (refer to Site Plan Exhibit) c. Side yard: shall have varying setbacks from 5 - 33.5 feet along the easterly property line (refer to Site Plan Exhibit). d. Rear yard: shall have a 35 -foot setback from the southern line of the access easement (refer to Site Plan Exhibit). —_ of Frontage a. Frontage on El Segundo Boulevard shall be as depicted on the Site Plan Exhibit. — _Building Area a. Total net floor area in the 124th Street Specific Plan shall not --- Floor/ Area Ratio of .47:1.0 for the self- storage facilities. b. In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, total net floor area shall not exceed a Floor /Area Ratio of .54:1.0. — _Walls & Fences a. Eight -foot high metal security fencing shall be provided along the east, south and west property lines. Revised September 2003 14 0 7 j Any other wall, fence or hedge to be constructed within the Specific Plan area shall be subject to the approval of the Director of Access a. access to the Specific Plan area shall be provided from 124th Street only. Public access off of Aviation Boulevard and El Segundo Boulevard is prohibited. b. Emergency exit access only shall be provided off of El Segundo Boulevard. c. Six -foot high traffic controlled gates shall be constructed at the entrance/ exit along El Segundo Boulevard (for emergency access) and at the 124th Street/ Aviation Boulevard entrance/exit(. , , - ,... ). d. Minimum 20 -25 -foot wide drive aisles shall be provided within the Specific Plan Area to allow for adequate access and circulation (refer to Site Plan Exhibit). r —'-�; h• 5� 111'!!, ,i� r 'rl.�t i, llll " "cl i "Li, 1�� • .t • I ", i; U. ;, � `:'l Il ll 1 -! _l ll X11 "C'il. It 1� ;)lt I, 'i• ;l 1' 1 %l[l � _ 511,11 l��r _ - t "+Ilk- :)J".l,-IJI,ri •.i, "liliti'•'.�ll ,1!• i1 L71�i it'li i - t i' - - i' ilk rJt _Hours of Operation The operation hours shall be limited from 7:00 AM to 7:00 PM daily. Revised September 2003 15 _Parking a. A total of 24 parking spaces shall be provided for the storage uses within the Specific Plan Area, which includes one disabled "van" stall, 3 standard stalls, and 20 parallel stalls. Two additional stalls will be provided in the event the water pumping and treatment facility is constructed. b. One additional space for loading purposes shall also be provided and shall be 12 feet wide and 30 feet long with a vertical clearance of 16 feet. — The maximum number of vehicles on -site during peak demands shall not exceed 13 cars. Parking shall be provided within the Specific Plan area and no on -street or off - premise parking will be allowed. — . Landscaping a. A minimum of 12% landscaping of the total net area of site shall be provided at all times within the Specific Plan area (18,900 square feet). b. A 30 -35 foot minimum landscaped parkway shall be provided along the frontage of the lot along El Segundo Boulevard to act as a buffer from the public right -of -way and to reduce the visual impact of development on the site. c. The side yard setbacks along the easterly property line shall be landscaped with approved plants as depicted on the Site Plan Exhibit. I The side yard setback along the westerly property line (starting at variable setback of 10- feet) shall be landscaped. e. Additional landscaping -shall be provided between parking spaces along the westerly property line. f. The 35 -foot minimum rear yard setback (which begins at the southern line of the access easement) shall have a 20 -foot minimum landscaped buffer with trees and other approved plants. g. Planting areas will be provided between buildings located on -site as specified on Revised September 2003 16 0 '7 5 Signs Sign Area and Height a. Monument signs shall be allowed in the Specific Plan area. Monument signs shall not exceed 300 square feet in size and no more than one double -sided ground monument sign shall be permitted on each street. b. One wall sign shall be permitted on the two -story building located internal to the site. c. Design, ---; t t ; ;. ,; and Maintenance d. All signs shall be designed, constructed and maintained in accordance with,_ of the El Segundo Municipal Code. e. Signs in the Specific Plan area shall be consistent in color scheme, lettering or graphic style, location, lighting, materials and sign dimension as indicated in the Sign Plan below. Directional Signs f. An "Emergency Exit Only" sign shall be located along the frontage of El Segundo Boulevard as well as a public access sign that directs patrons to the 124th Street entrance. Sign Plan g. A Sign Plan shall be submitted to the Director of Planning and Building Safety and be in conformance with the standards described in . General Permit Procedures of the El Segundo Municipal Code. h. Unless otherwise stated, all signs within the Specific Plan area shall conform with the standards, procedures, exemptions and other requirements asset forth in _ Signs of the El Segundo Municipal Code. _Lighting a. Lighting shall be adequate throughout the Specific Plan area and shielded to minimize off -site illumination. b. A minimum amount of illumination provided shall be 1 -foot candle for parking areas. c. Lighting fixtures shall be mounted on all buildings with down - facing lens to minimize off -site illumination. d. On -wall fixtures shall be mounted no higher than 15 feet on single story buildings. Revised September 2003 17 0761 PLANNING COMMISSION RESOLUTION NO. 2554 Exhibit C CONDITIONS OF APPROVAL In addition to all applicable provisions of the El Segundo Municipal Code ( "ESMC "), The Aerospace Corporation agrees that it will comply with the following provisions as conditions for the City of El Segundo's approval of a Negative Declaration of Environmental Impacts for Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2 ( "Project Conditions "). Zoning Conditions A Landscaping and Irrigation Plan will be submitted by the applicant to the Director of Community, Economic and Development Services, before issuance of any construction related permit. Any new landscaped areas will be provided with a permanent automatic watering or irrigation system and will be permanently maintained in a neat and clean manner. The applicant will incorporate provisions for the use of reclaimed water in the Landscaping and Irrigation Plan. The Plan will be reviewed and approved by the Director of Community, Economic and Development Services, and installed per the City approved plans by the applicant before the City issues a Certificate of Occupancy. 2. The applicant will paint (or colorize) light standards and similar devices, to coordinate with buildings and similar facilities in the surFounding area. All finishes will be non - reflective. Building Safety Conditions 3. Before the City issues any permit for construction, the applicant will submit a Geotechnical Report to the Department of Community, Economic and Development Services for review and approval. 4. Before the City issues any permit for construction, the applicant will submit a Grading Plan to the Department of Community, Economic and Development Services for review and approval. 5. All construction will comply with the 2001 California Building Code. Design Conditions -I- October 1. 2003 0 77 6. Before the City issues any construction related permits, the plans will be in strict compliance with all Site Development Standards and requirements of the ESMC and will indicate that the addition is in substantial conformance with plans approved and on file with the Department of Community, Economic and Development Services. Any subsequent modification to the project as approved will be referred to the Director of Community, Economic and Development Services for a determination regarding the need for Planning Commission review of the proposed modification. 7. Before completing a final inspection for the parking facility, security fencing will be installed on the north, east, and south perimeters of the site. Gates must be installed for temporary and /or emergency access on El Segundo Boulevard and 124th Street. Fencing material will be approved by the Police Department and Department of Community, Economic and Development Services. 8. Before the City issues any construction related permits, the applicant will provide a photometric study confirm compliance with the security stand; minimum of one foot candle on the ground surface during hours of darkness. Lighting devices will be enclosed and protected by weather and vandal resistant covers. 9. The City water treatment plant will require ingress- egress easements through the property and 124th Street to Aviation Boulevard. 10. The City water treatment plant will require a 20 foot wide utilities easement to El Segundo Boulevard for sewer / water / storm drain services to he plant from El Segundo Boulevard. 11.Applicant will enter into a lease agreement for the temporary parking use of the water treatment plant parcel. The agreement to be drafted for approval by the City Attorney. Fire Department Conditions 12. Before beginning construction, the applicant will obtain a Fire Lane Permit. 13. Before beginning construction, the applicant will obtain a Fire Main Permit. 14. Before the City issues a building permit, the applicant will submit a Fire /Life Safety Plan to the Fire Chief, for review and approval. -2- October 1, 2003 078 15. Before the City issues any construction related permits, the applicant will verify fire hydrants from Los Angeles Air Force Base, and must provide Knox Box access equipment (padlock or key switch) at access gates on El Segundo Boulevard and 124th Street. Miscellaneous Conditions 16. The Aerospace Corporation must acknowledge receipt and acceptance of the Project Conditions by executing the acknowledgement below. 17. The Aerospace Corporation agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2, The Aerospace Corporation agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "the City" includes the City of El Segundo's elected officials, appointed officials, officers, and employees. By signing this document, The Aerospace Corporation certifies that it has read, understood, and agrees to the Project Conditions listed in this document. Scott Pozza, The Aerospace Corporation -3- October 1, 2003 079 City of El Segundo INTER - DEPARTMENTAL CORRESPONDENCE Circulation Date: September 11, 2003 TO: Mary Strenn, City Manager Debra Brighton, Library Director Jack Wayt, Chief of Police Stacia Mancini, Director of Recreation and Parks RECEIVE[) Norm Angelo, Fire Chief Bret Plumlee, Administrative Services Director SEP 1 1 2003 Andy Santamaria, Director of Public Works -�— Seimone Jurjis, Building Manager PUBLIC NS Karl Berger, Assistant City Attorney ]ENGINEERING FROM: W"James M. Hansen, Director of Community, Economic and Development Services STAFF PLANNER: Paul Garry, Acting Planning Manager .� —TC3 Jack McGee, Contract Plannet:::�� SUBJECT: Environmental Assessment No. 617, General Plan Amendment No. 03- 2, Specific Plan Amendment No. 03 -2 Applicant: The Aerospace Corporation Address: Northwest corner of El Segundo Blvd. and Aviation Blvd. Proposed Proiect The project being reviewed; General Plan Amendment 03 -02 and Specific Plan Amendment 03 -02, is a request to amend the General Plan Designation and to amend the 124th Street Specific Plan for the parcel land on the northwest corner of El Segundo Boulevard and Aviation Boulevard. The purpose of both amendments would be to allow parking as an additional permitted use. The project site includes 3.93 acres at the northwest corner of El Segundo Boulevard and Aviation Boulevard. A majority of the site is owned by The Aerospace Corporation, and approximately 13,325 square feet are owned by the City of El Segundo. The City parcel is proposed for future development as a water pumping an treatment facility. The site is shown on the City's Land Use Element of the General plan as the 124th Street Specific Plan; allowing self- storage use on the site. Similarly, the site is zoned 124th Street Specific Plan and allowing self- storage use and a City water facility as the only permitted uses. The applicant proposes to amend both documents to add parking facilities as an additional permitted use. 080 The proposed parking facility would be integrated with the adjacent Los Angeles Air Force Base ( LAAFB) parking and circulation system. The only access to the site would be through the LAAFB security gate at 124th Street and across LAAFB property. The City owned parcel that is a part of the Specific Plan area is proposed to be developed as a City water pumping, treatment, and storage facility, if proper authorizations and funding are obtained. During an interim period of time prior to improvement of the water facility, the City lot will be incorporated as part of the proposed Aerospace Corporation parking facility. Please review the attached site plans and Initial Study and provide comments to Project Planner, Paul Garry. Please provide your comments by Wednesday September 18, 2003. A Negative Declaration is being prepared for the proposed project and scheduled for an October 9, 2003 Planning Commission hearing. Your comments will be incorporated into the Initial Study and /or site plan as needed. COMMENTS: I �►N Cti �.Jv TiTM-�~ �� w% t , re r, — �c� pe-t� 0,A 124- s 4ee+ u +,lam cc(,� Stamm �O^-✓1 �QJW`CP/� � � J��`�" , " YY� A Ali wA- sl,�„ 1 A 2 ,1 -e ,• '•.,ice n, l e��x- cwj e e-n =�..k- �,,— file e " h t,Jr 4� Reviewed By: 'A C rO 6 ta— C, Sig ature and T e Date Encl.: Site Plan Initial Study PAPlanrung & Building Safety \PROJECTS \600 -625\EA-617 \03 09 interdepartment memo doc 2 �H1 pECE9VE , City of El Segundo Inter - Departmental Correspondence GEDS September 15, 2003 To: Jim Hansen, Director of Com y, Economic & Development Services From: Jack Wayt, Chief of Poli Subject: Environmental Assess 9t EA -617, General and Specific Plan Amendments No. 03 -20 Address: NMI Corner of El Segundo and Aviation Blvd Applicant: The Aerospace Corporation PERIMETER FENCING: Please clarify what type of perimeter fencing will be used. LIGHTING: Please provide a photometric study of the plan. This project should have a maintained minimum of one footcandle of light on the ground surface during hours of darkness. Lighting devices shall be enclosed and protected by weather and vandal resistant covers. A PHOTOMETRIC STUDY MUST BE PROVIDED PRIOR TO ISSUJNG THE PERMIT. 08? The proposed parking facility would be integrated with the adjacent Los Angeles Air Force Base ( LAAFB) parking and circulation system. The only access to the site would be through the LAAFB security gate at 124th Street and across LAAFB property. The City owned parcel that is a part of the Specific Plan area is proposed to be developed as a City water pumping, treatment, and storage facility, if proper authorizations and funding are obtained. During an interim period of time prior to improvement of the water facility, the City lot will be incorporated as part of the proposed Aerospace Corporation parking facility. Please review the attached site plans and Initial Study and provide comments to Project Planner, Paul Garry. Please provide your comments by Wednesday September 18, 2003.' A Negative Declaration is being prepared for the proposed project and scheduled for an October 9, 2003 Planning Commission hearing. Your comments will be incorporated into the Initial Study and /or site plan as needed. COMMENTS: The Fire Department concurs with the conceptual parking plan. When permitted, Aerospace Corporation will need to verify fire hydrants from Los Angeles Air Force Base are near the parking area, and provide Knox Box access (padlock or key switch) at access gates. Revie d f James Carver, Principal Fire Prevention Spec. 9/18/03 Signature and Title Date Encl.: Site Plan Initial Study P- \Planning & Building Safety\PROJECTS \600-625 \EA -617 \03 09 interdepartment memo doc 2 083 E. Project App lication and attachments G84 COMMUNITY, ECONOMIC AND DEVELOPMENT SERVICES DEPARTMENT 350 Main Street El Segundo, CA 90245 (310) 524 -2344 FAX (310) 322 -4167 APPLICATION FOR A GENERAL PLAN AMENDMENT I,, n PROJECT NO. P 03 -�z J �!� �i Date: Ma 222003 The Applicant: Jeannine Giem c/o PSOMAS _28470 Avenue_ Stanford, Suite 300, _Santa Clarita _,C_A9_1_35_5_;(_661) 2_19 -6000 Name Address Phone (Check One) Owner _ Lessee Property Owner: Agent _ Gilbert Fisher c/o _ The __Aerospace Corporation (310) 33_6 -6779 Name Address _ Phone PO Box 92957 - M2/333 Los An CA CA 9 009 -2957 Property Situated at: Please fee atta e "'Legal Description" (Exact legal description. Provide attachment if necessary) General Location: 401--North Aviation Blvd. between 124th Street and El Segundo Blvd. Address or Street/ Avenue Street/ Avenue Street/ Avenue Existing General Plan Land Use Designation: 124th Street Specific Plan 1. Describe the proposed amendment and/or proposed land use redesignation that is requested with this application. Please see attached 2. Does public necessity require the proposed amendment and /or proposed land use redesignation? (Fully explain your answer, considering the surrounding properties as well as the subject rM � Please see attached AY 2 9 2003 J 3. Is the property involved in the proposed land use redesignation and /or amendment more SU DievandV�v Please see attached E-A- (n 1-1 ) SP 03-0 —L� 085 W 03 -02 consistent with the purposes, objectives, goals and policies, of the applicable General Plan Elements than the present designation? (Answer completely. Give all reasons for your answer and specifically cite applicable General Plan sections.) Please see attached 4. Would the use(s) permitted by the proposed land use redesignation and /or amendment be detrimental in any way to the surrounding properties? (Explain reasons supporting your answers.) Please see attached 5. Are there any deed or other restrictions concerning the type and class of uses on the property involved? If so, give expiration date of the restrictions and attach a copy of the restrictions. Pleas,,,e see attached Explain how the proposed redesignation and /or amendment would be integrated, internally consistent and compatible with all of the Elements of the General Plan, as a whole. (Cite specific applicable General Plan sections.) Please see attached OWNER'S AFFIDAVIT I, We ir! 11 ,ice being duly sworn depose and say that I/We am the OWNER of the property involved in this application and that I /we have familiarized myself (ourselves) with the rules and regulation(s) of the City of El Segundo with respect to preparing and filing this application and that the foregoing statements herein contained and the information on documents and all plans attached hereto are in all respects true and correct to the best of my /our knowledge an'. ef. i /T Signature Die STATE OF CALIFORNIA, ) County of Los Angeles )ss. oE E E MAY 2 9 2003 On this day of _ , 20 before me, the undersiWJF�g�pN and for said County and State, personally appeared--- _ known to me to be the person whose name subscribe to the within instrument, and 2 EA-Lori S f C.3P�1 o3^oZ 0 8 6 acknowledged to me that he /she executed the same. WITNESS my hand and official seal. Notary Public in and for said County and State AGENT AUTHORIZATION I hereby authorize _ to act for me in all matters relevant to this application. I understand that this person will be the exclusive contact on the project and will be sent all information and correspondence. Owner's Signature AGENT AFFIDAVIT I, _ _ I. being duly sworn depose and say that Ili the AGENT of the property involved in this application and that lAm have familiarized myself{a s) with the rules and regulation of the City of El Segundo with respect to preparing and filing this application and that the foregoing statements herein contained and the information on documents and all plans, attached hereto are in all respects true and correct to the best of my/sw knowledge and belief. Signature STATE OF CALIFORNIA, ) County of Los Angeles )ss. Date 20 On this __ day of , 20_ , before me, the undersigned Notary Public in and for said County and State, personally appeared ,known to me to be the person whose name subscribe,,to the within instrument, and acknowledged to me that he /she executed the same. WITNESS my hand and official seal. Notary Public in and for said County and State File application properly completed in the office of the Planning Division. Signature of the owner, owners, lessee, and /or agent shall be notarized before a Notary Public. 2. Applicant shall provide all information, drawings and other materials as requested by the Planning Division. 3. Pay filing fee D r E 4. Applicant and affected property owners will be notified of time of hearing. ��pp JI 5. Applicant must be present at the hearing and may offer additional evidence to suppo isMAIrAL %s ?003 6. There shall be an additional fee for filing an appeal. PLANNING DIVISION GPA APP E-A- L l l; SP 03 -OZ GPA o3- QZ�187 Planning Staff: Date received:_ Z`� G�3 EA (� Signature./ Gpq revised 09/04/97 E C, E � V E D MAY 2 9 2003 - PLANNING DIVISION 4 CA- G 1-7 SP O'S-OZ; %?A 03 -OZ 088 LEGAL DESCRIPTION 401 North Aviation Boulevard That portion of the Southeast Quarter of Section 7 of Township 3 South, Range 14 West, Rancho Sausal Redondo, in the City of El Segundo, as shown on the map of the subdivision of a part of the Sausal Redondo Rancho filed in Court Case No. 11629 (Clerks filed Map Number 218) in the office of the County Recorder of said county. SFr' ---C }��!J -.-"4 4uVU DIVISION EA- to 17 ; Sf o 3 -07- 9 PA 03-02 8 y GENERAL PLAN AMENDMENT APPLICATION QUESTIONNAIRE 1) This General Plan Amendment is being requested in conjunction with an amendment to the 124th Street Specific Plan so as to allow parking uses on the subject site, in addition to the currently allowed warehouse and storage uses. This request is necessitated in order to maintain internal consistency between the City's General Plan and the 124th Street Specific Plan, as required by California Government Code 65300.5. The necessity for this request is twofold: first and foremost, it is triggered by heightened security upgrades to United States Department of Defense facilities since September 11, 2001, which have rendered undesirable the development of warehouse and storage uses adjacent to those facilities. In this particular case, the Specific Plan site is located immediately east of the Los Angeles Air Force Base (LAAFB), thereby necessitating this request for an alternate land use on that site. Secondly, this amendment would allow parking uses under the Specific Plan that regulates development on the site, thereby providing alternate parking facilities for the LAAFB during the construction and',implementation of the SAMS project. Concurrently, The Aerospace Corporation would also benefit from increasing their parking capacities to support its office and research facilities located west of the Specific Plan area, along Douglas Street. 2) The 124th Street Specific Plan was originally approved by City Council under Ordinance No. 1309 on August 17, 1999 to change the zoning designation from Parking (P) to 124th Street SP, thereby restricting uses to self- storage.and a City - operated water treatment facility. However, given the recent security concerns and upgrades, particularly with respect to United States government facilities since September 11, 2001, the designated self - storage land use is no longer appropriate as a the single use of the subject site due to its proximity to the Los Angeles Air Force Base, located immediately west and southeast of the subject Specific Plan area. This new constraint, coupled with the necessity to secure alternate parking facilities during the LAAFB's construction and implementation of the SAMS project, has triggered a request for a Specific Plan Amendment to allow parking as an additional land use, which in turn necessitates this request for a General Plan Amendment to maintain internal consistency between the Specific Plan and the General Plan. 3) As previously mentioned, development of the subject property is guided by the 124`h Street Specific Plan, which limits land uses to warehouse and storage facilities, as well as water treatment facility over a small portion of the site. As such, it restricts the property to a use that, given the heightened security measures required by United States federal government facilities since September 1 8f, 1r ( n is no longer compatible with the adjacent Los Angeles Air Force Base. Gi e J present circumstances, the proposed land use redesignation will allow the MAY 2 9 2003 PLANNING DIVISION EA- l0VI�S9 03"00 GPA 03-02 property to be utilized in such a way as to promote the following General Plan policy: Public Safety Element ( "Purpose and Authoritv"1 - This amendment promotes public safety because it seeks to add an alternate use to the subject property to help reduce potential risks of man -made hazards, such as terrorist attacks, that may be enhanced by the currently- allowed warehouse and storage uses in close proximity to the Los Angeles Air Force Base. As such, this request fosters consistency with the General Plan in that it promotes the basic objective of this Element to "reduce death, injuries, property damage, and disruption of economic and social life ". 4) The surrounding land uses include General Commercial (C -3) and Corporate Office (CO) to the east, Urban Mixed -Use North (MU -N) and Public Facilities (P- F) to the west.and southeast. As such, the land use being requested under this amendment is compatible with existing land uses and not detrimental to the surrounding properties. In addition, as previously mentioned, the warehouse and storage land uses currently allowed under the existing 124th Street Specific Plan is no longer desirable due to changed circumstances in view of the heightened security now required by federal government facilities. As such, the existing designation may pose a detrimental health or safety effects to surrounding properties, hence this request to include parking as an allowed land use. 5)There are no deed or other restrictions concerning the property involved which would preclude it from being used as proposed. 6) The proposed land use designation is internally consistent with the following applicable elements of the General Plan: Economic Development,' Public Safety and Conservation (the remaining elements of the General Plan: Housing, Open Space and Recreation, and Hazardous Materials and Waste Management do not have policies that pertain to the proposed project.) In addition to the Public Safety Element noted above on Item No. 3, the proposed land use is also consistent with the following sections of the General Plan: Economic Development Element (Policies ED1 -1.1 and 1.2) .This amendment promotes business creation and retention by allowing parking uses needed to support existing and future development of office space as well as to meet the need for alternate parking facilities by the Los Angeles Air Force Base during the construction and implementation of their SAMS project. - The proposed amendment would help accommodate the parking needs of the Los Angeles Air Force Base and Aerospace Corporation, thereby fosterin E 0 `Uf E n wide business retention since the aerospace industry is responsible for the 1. MAY 2 9 2003 PLANNING DIVISION E .A-6n; sP ca -ozo 91 PAPA ing -fn-) production of local jobs, as discussed in the Economic Base section of this Element. Conservation Element: (Policies CN5 -lW -The project will comply with standards, procedures and guidelines for sound landscape design and management, established by Chapter 2 of Title 15 of the City's Zoning Code. Noise Element (Policies N1 -1.8 and N1 -3.11 -The proposed amendment complies with the above policies by promoting the development of zoning controls that minimize exposure of noise - sensitive uses to traffic- related noise by allowing parking facilities to be located within an industrial /commercial zone and in close proximity to their associated land uses. Air Quality (Policy AO -15) -This amendment would encourage proximity of the proposed parking facilities to the Los Angeles Air Force Base and The Aerospace Corporation thereby reducing exposure of people, animals and other living organisms to vehicle emissions. C MAY 2 9 1003 U PLANNING DIVISION FA -6ii.- sP o3 oz� CWA 0 3 -pZ 092 The applicant: (Check One) Owner Lessee Agent X _ Property Situated at: Community, Economic and Development Services Department 350 Main Street El Segundo, CA 90245 (310) 524 -2344 FAX (310) 322 -4167 www.elsegundo.org APPLICATION FOR A SPECIFIC PLAN PROJECT No �'� Z; e2 _ 6/ �I�f ' 6-5- L12-- Date:Ma-y_ ",ZQ 0 3 Jeannine Giem c/o PSOMASi 28470 Avenue Stanford Suite 3_00 Name Address Phone Santa Clarita, CA 91355;(661) 219 -6000 Gilbert Fisher c/o The Aerospace Co 2_yaticn_ 1 336-6779 Property Owner's Name Address Phone PO Box 92957 - M2/333, Los Angeles, CA 90009 -2957 Please see attached "Legal Description W (Exact legal description. Provide attachment if necessary) General Locabon:__ D- -North Ayia#j-on Blvd.between_124th and E1 Segundo Blvd._ Address and Street, Avenue Street, Avenue Existing Zoning: 124th Street Specific Plan Request: Under the provisions of Title 15 of the Municipal Code, application for consideration of a Specific Plan for the above described property. 1. Describe in detail the entire proposed project (type of construction, materials to be uted), uses involved (e.g., bank, general office, industrial, restaurant, etc.) including buildings and other equipment necessary to the project. Please see attached 2. Describe the existing development on the site. Include square footages and uses of each building on the site. Please see attached 3. Explain in detail why this particular site is especially suited for the proposed development P Please see attached MAY 2 9 2003' PLANNING DIVISION 4. Describe how the proposed project will compare /contrast to the development of adjacent properties and the immediate area and will not have detrimental effects to the adjacent pro ernes or eighb hood. How will potential impacts be mitigated? 40 js�MOM Please see attached GPA 0360t 093 Describe the technological processes and equipment employed on -site and their compatibility with existing and potential land uses within the general area. Please see attached OWNER'S AFFIDAVIT I,(We) ±oNA -D ��, ���r� �7#g, �r4e�,&,?rs__ —_ the undersigned, depose and say that (I am/We are) the OWNER(S) of hf a property involved in this application and that I(we) have familiarized myself (ourselves) with the rules and regulation of the City of El Segundo with respect to preparing and filing this application and that the foregoing statements herein contained and the information on all documents and all plans attached hereto are in all respects true and correct to the b my /our knowled e a yd Ii i Signature Date - -- - - - -- - -- - - -- -- 20 —_! Signature Date AGENT AUTHORIZATION I hereby authorize _Jganlj:ine G i em c [ o PSOMAS to act for me in all matters relevant to this application. I understand that this person will be the exclusive contact on the project and will be sent all information and corr dence. Owner's Signature AGENT AFFIDAVIT I, Jeannine Giem c/o PSOMAS _ ,(m) ____ ___ -- the undersigned, depose and say that (I am/) the AGENTO of the property involved in this application and that I(vn� have familiarized myself with the rules and regulation of the City of El Segundo with respect to. preparing and filing this application and that the foregoing statements herein contained and the information on all documents and all plans, attached hereto are in all respects true and correct tot best of my /$w knowledge and belief - - - - - -- -f5 3--C3 20 - - - - -- Signature Date Procedures for filing application --- - - - - -- -- - - - - -� -'- DID Signature 2003 ,_A,4NtNG DIVISION File application properly completed in the office of the Department of Community, Economic and Development Services along with completed Initial Study Applicant Questionnaire. Signature of the owner /owners, lessee (if applicant), and /or agent shall be required on all applications. EA' 60; sQ 0-3-o2- COA �roZ 994 Procedures for filing application 1. File application properly completed in the office of the Department of Community, Economic and Development Services along with completed Initial Study Applicant Questionnaire. Signature of the owner /owners, lessee (if applicant), and /or agent shall be required on all applications. 2. Applicant shall provide all information, drawings and other materials as requested by the Planning Department as indicated on the Notice to Applicants. 3. Pay filing fee. (See fee schedule) 4. Applicant and affected property owners will be notified of time of hearing. 5. Applicant must be present at the hearing and may offer additional evidence to support his /her request. 6. There shall be an additional fee for filing an appeal. P \Planning & Budding Safetyv4P- FORMMspeafic plan APP doc Planning Staff: Date receive if Z Cr E.A. 6/7 _ Signature S. p. 03 - yZ i �� MAY 2 9 2003. P! OJI !NC- DI %/ISjON E- A- Cc 17; S P U3- O l; G?A os -oz 095 LEGAL DESCRIPTION 401 North Aviation Boulevard That portion of the Southeast Quarter of Section 7 of Township 3 South, Range 14 West, Rancho Sausal Redondo, in the City of El Segundo, as shown on the map of the subdivision of a part of the Sausal Redondo Rancho filed in Court Case No. 11629 (Clerks filed Map Number 218) in the office of the County Recorder of said county. a w M n MAY 2 9 2003 0 PLANNING DIVISION EA - (ol-T) SP 03 -02� ez ?A 03-02 096; 124`h Street Specific Plan Amendment Aerospace Corporation 1) Aerospace Corporation is seeking a Specific Plan Amendment in order to construct a surface parking lot within the 124`h Street Specific Plan Area (124`h Street SP). This Specific Plan was approved by City Council under Ordinance No. 1309 on August 17, 1999 to change the zoning designation from Parking (P) to 124`h Street SP, thereby restricting uses to self - storage and a City- operated water facility within the subject property. However, given the recent security concerns and upgrades particularly with respect to United States Government facilities since September 11, 2001, the designated self - storage use is no longer appropriate due to its proximity to the Los Angeles Air Force Base (LAAFB), located west and southeast of the subject Specific Plan area. This new constraint and the applicant's need for additional parking facilities as well as the LAAFB's need to securq alternate parking due to the construction and implementation of the SAMS project have triggered this request for a Specific Plan Amendment to include parking uses. 2) The subject site is currently vacant and unpaved. 3) The subject site is immediately adjacent to buildings currently owned by the LAAFB, making it a particularly suitable location for parking facilities to serve those buildings. 4) The proposed project will not contrast with the immediate area given the commercial/industrial nature of adjacent uses, such as U.S. Air Force Base to the west and southeast (Public Facilities zone), the Northrop Grumman aerospace facility to the north and northwest (Urban Mixed -Use North zone), the Lockheed Martin offices and the Entenmann's /Oroweat bakery outlet to the east (Corporate Office zone), and the Aerospace Corporation facility to the south (Light Industrial zone). Residential uses are located further east, outside the City limits, in unincorporated Los Angeles County. 5) The proposed project entails construction of a surface parking lot. There are no processes or equipments related to the proposed use other than vehicles that are typically connected with parking uses. (p�IEC11COd[En MAY 2 9 2003. �U1 PLANNING DIVISION EA-Conj S? o3 -02; <=- PA 03--OZ 097 THE AEROSPACE CORPORATION NW Corner El Segundo & Aviation Boulevards Initial Study & NEGATIVE DECLARATION Environmental Assessment EA -617 General Plan Amendment 03 -02 Specific Plan Amendment 03 -02 Prepared by: City of El Segundo September 2003 098 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment NEGATIVE DECLARATION / INITIAL STUDY PROJECT Title / #: Aerospace Corporation Parking Facility; Northwest Corner of El Segundo and Aviation Boulevards. Environmental Assessment EA-617 General Plan Amendment No. 03 -02 Specific plan Amendment No. 03 -02 Location: NW Corner of El Segundo Boulevard and Aviation Boulevard Description: General Plan Amendment and Specific Plan Amendment to allow parking as an additional permitted use on the site. Applicant: The Aerospace Corporation City's Contact: Paul Garry, Acting Planning Manager Jack McGee, Contract Planner ENVIRONMENTAL SETTING Introduction The subject property is a 3.93 acre parcel located on the northwest corner of El Segundo Boulevard and Aviation Boulevard in the City of El Segundo. The parcel has approximately 110 feet of frontage on El Segundo Boulevard and 1,351 feet of frontage on Aviation Boulevard. A railroad right of way and elevated track structure separates the parcel from Aviation Boulevard. The subject property includes two parcels that have a history of being used as surface parking by Northrop Grumman, tenants of the Los Angeles Air Force Base, the adjacent property owner. In 2001 the City of El Segundo approved the 1241h Street Specific Plan for this parcel to allow self- storage as a permitted use. Prior to completing the self - storage development, the property was acquired by The Aerospace Corporation. The new owner desires to use the site for overflow parking for The Aerospace Corporation and the Los Angeles Air Force Base. A smaller parcel within the subject property is owned by the City of El Segundo and intended for possible use as a water pumping, treatment, and storage facility. Initial Study September 2003 Page 2 09,13 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment Proposed Project The project being reviewed; General Plan Amendment No. 03 -02 and Specific Plan Amendment No 03 -02 is a request to amend the General Plan Land use Designation for the parcel and to amend the 124th Street Specific Plan for the parcel. The purpose of both amendments would be to allow parking as an additional permitted use. The site is shown in the City's Land Use Element of the General plan as the 124th Street Specific Plan; allows self- storage use on the site. Similarly, the site is zoned 124th Street Specific Plan and allowing self- storage use and a City water facility as the only permitted uses. The applicant proposes to amend both documents to add parking facilities as an additional permitted use. The proposed parking facility would be integrated with the adjacent Los Angeles Air Force Base ( LAAFB) parking and circulation system. Primary access to the site would be through the LAAFB security gate at 124th Street and across LAAFB property. An emergency access gate would also be provided on El Segundo Boulevard. The City owned parcel that is a part of the Specific Plan area is proposed to be developed as a City water pumping, treatment, and storage facility, if proper authorizations and funding are obtained. During an interim period of time prior to improvement of the water facility, the City lot will be incorporated as part of the proposed Aerospace Corporation parking facility. This document does not consider the possible development of the City water pumping, treatment, and storage facility; that review would occur when the water project would move forward. Regional Description The project site and the City of El Segundo are located in an established urban area south of Los Angeles International Airport. The subject parcel is approximately 2.5 miles east of the Pacific Ocean and 10 miles southwest of downtown Los Angeles. The area is a part of the coastal plain sloping westward to the Pacific Ocean. No significant geologic features or biologic resources exist in the immediate area. The surrounding area is developed with office, research, and light industrial uses. Area Description The project is adjacent to the following land uses: North: Los Angeles Air Force Base industrial and research uses. East: Railroad right of way and Commercial / office development. South: Commercial / office development. West: Los Angeles Air Force Base industrial and research uses. Site Description The project site is 3.93 acres in size, and is currently vacant and undeveloped. The site is fenced. The site was developed as a parking lot prior to adoption of the specific Initial Study September 2003 Page 3 100 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment plan. The specific plan was adopted in 1999 intending to convert the site to a self - storage use. GENERAL PLAN AND ZONING General Plan Land Use Designation: 124th Street Specific Plan Zoning District- 124th Street Specific Plan OTHER REQUIRED APPROVALS Approval of no other agency is required for this project. EVALUATION OF ENVIRONMENTAL IMPACTS The following non - significant impacts were identified as indicated on the following pages. ® Land Use and Planning Population and Housing Geophysical Water Quality / Hydrology Air Quality Transportation /Circulation Biological Resources Energy/ Mineral Resources Hazards ® Noise Public Services Utilities & Service Systems Aesthetics Cultural Resources Recreation Mandatory Findings of Significance The project would result in potential environmental effects in the following categories, involving at least one impact that is a "Potentially Significant Impact" or "Potentially Significant Unless Mitigated," as indicated by the checklist on the following pages: Land Use and Planning Population and Housing Geophysical Water Air Quality Transportation /Circulation Biological Resources Energy /Mineral Resources Hazards Noise Public Services Utilities & Service Systems Aesthetics Cultural Resources Recreation Mandatory Findings of Significance DETERMINATION Initial Study September 2003 Page 4 101 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required ` 643 /0 g6e M. Hansen Date rec r of Community, Economic, and Development Services initial Study September 2003 Page 5 102 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment ENVIRONMENTAL CHECKLIST /DISCUSSION OF IMPACTS The following Environmental Checklist form is used to describe the impacts of the proposed project, as detailed in the Project Description. Potential environmental impacts are described as follows: Potentially Significant Impact: An environmental impact that could be significant and for which no feasible mitigation is known. If any potentially significant impacts are identified in this Checklist, an Environmental Impact report (EIR) must be prepared. Potentially Significant Unless Mitigated: An environmental impact that requires the incorporation of mitigation measures to reduce that impact to a less- than - significant level. Less - Than - Significant- Impact: An environmental impact may occur, however, the impact would not be considered significant based on CEQA environmental standards. No Impact: No environmental impacts are proposed. I. AESTHETICS -- Would the project: a) Have a substantial adverse effect on a scenic vista? There are no scenic resources in the immediate project vicinity The proposed use is surface parking No Impact. b) Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? ❑ ❑ ❑ There are no scenic resources in the immediate Initial Study September 2003 Page 6 103 Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ There are no scenic resources in the immediate Initial Study September 2003 Page 6 103 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment project vicinity No street in the area is designated a state scenic highway. No impact. c) Substantially degrade the existing visual character or quality of the site and its surroundings? The site is currently a part of a larger industrial research area. Improvement of the site will bring the vacant lot into conformity with the surrounding area. No Impact. d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? The site is currently a part of a larger industrial research area. Improvement of the site will bring the vacant lot into conformity with the surrounding area. The proposed parking facility will add lighting for security purposes, but will not create off-site impacts. No impact. H. AGRICULTURAL RESOURCES -- Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non- agricultural use? b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 7 104 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment a. — c. The property is located in a developed urban area and there are no agricultural resources or operations at the site. There is no Williamson Act land within the City of El Segundo No Impact. M. AIR QUALITY — Would the project: a) Conflict with or obstruct implementation of ❑ ❑ ❑ the applicable air quality plan? b) Violate any air quality standard or ❑ ❑ ❑ contribute substantially to an existing or projected air quality violation? c) Result in a cumulatively considerable net ❑ ❑ ❑ increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? a. — c. The project is located within the South Coast Air Basin, which is characterized by relatively poor air quality. However, no new users of parking are anticipated. The project is intended to provide overflow parking for the Aerospace Corporation and the users of the Los Angeles Air Force Base The site has historically been used for surface parking uses No Impact. d) Expose sensitive receptors to substantial ❑ ❑ ❑ Initial Study September 2003 Page 8 10 5 Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact incorporation Impact Impact c) Involve other changes in the existing ❑ ❑ ❑ environment which, due to their location or nature, result in conversion of Farmland to non - agricultural use? a. — c. The property is located in a developed urban area and there are no agricultural resources or operations at the site. There is no Williamson Act land within the City of El Segundo No Impact. M. AIR QUALITY — Would the project: a) Conflict with or obstruct implementation of ❑ ❑ ❑ the applicable air quality plan? b) Violate any air quality standard or ❑ ❑ ❑ contribute substantially to an existing or projected air quality violation? c) Result in a cumulatively considerable net ❑ ❑ ❑ increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? a. — c. The project is located within the South Coast Air Basin, which is characterized by relatively poor air quality. However, no new users of parking are anticipated. The project is intended to provide overflow parking for the Aerospace Corporation and the users of the Los Angeles Air Force Base The site has historically been used for surface parking uses No Impact. d) Expose sensitive receptors to substantial ❑ ❑ ❑ Initial Study September 2003 Page 8 10 5 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment 1W pollutant concentrations? d The project is intended to provide overflow parking for The Aerospace Corporation and the users of the Los Angeles Air Force Base The site has historically been used for surface parking uses. No new users of parking are anticipated The closest sensitive receptors are single family residences northeast of the site on 124th Street No Impact. e) Create objectionable odors affecting a substantial number of people? No known objectionable odors are created by the proposed project. No impact. BIOLOGICAL RESOURCES — Would the project: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ El ❑ ❑ ❑ ❑ A A Initial Study September 2003 Page 9 10 (3 V. City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment Potentially sigmficant Impact c) Have a substantial adverse effect on ❑ federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? d) Interfere substantially with the movement ❑ of any native resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? e) Conflict with any local policies or ❑ ordinances protecting biological resources, such as tree preservation policy or ordinance? f) Conflict with the provisions of an adopted ❑ Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? a. — f. The project is located within a densely developed urban area with a long -term history of buildings and parking facilities in the immediate area and on the site. The site had been used as a parking lot for many years prior to its demolition for the self - storage facility. Construction of the self - storage facility was stopped early in the site preparation stages and abandoned No significant biological resources or wildlife habitat exists on the site The unpaved portion of the site is currently covered with a variety of common grasses No impact. CULTURAL RESOURCES — Would the project: Less Than Significant With Less Than Mitigation Significant No Incorporation Impact Impact ❑ ❑ ❑ ❑ to ❑ ❑ ❑ ❑ Initial Study September 2003 Page 10 107 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment a) Cause a substantial adverse change in the significance of a historical resource as defined in §15064.5? b) Cause a substantial adverse change in the significance of an archaeological resource pursuant to §15064.5? c) Directly or indirectly destroy a unique paleontological resource or site or unique geologic feature? d) Disturb any human remains, including those interred outside of formal cemeteries? a. — d. There are no known historical, archeological, or paleontological resources on the project site or in the surrounding area. The project as proposed will have no impact on cultural resources No impact. ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ VI. GEOLOGY AND SOILS — Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury or death involving: i) Rupture of a known earthquake fault, ❑ ❑ ❑ as delineated on the most recent Alquist -Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. The project site is located within the seismically active Southern California region, which is characterized by numerous active, potentially active, and inactive faults. The project site is Initial Study September 2003 Page 19 16 • Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ VI. GEOLOGY AND SOILS — Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury or death involving: i) Rupture of a known earthquake fault, ❑ ❑ ❑ as delineated on the most recent Alquist -Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. The project site is located within the seismically active Southern California region, which is characterized by numerous active, potentially active, and inactive faults. The project site is Initial Study September 2003 Page 19 16 • City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment not located within a currently established Alquist - Priolo Fault Zone for surface rupture hazards. The proposed project includes a surface parking facility, and would therefore be subject to minimal seismic risk No Impact. ii) Strong seismic ground shaking? iii) Seismic - related ground failure, including liquefaction? The potential for liquefaction at this location is not considered high. An indicator of potential liquefaction risk is a shallow water table; this condition does not exist at the site No Impact. iv) Landslides? The site and all surrounding properties are generally flat, eliminating the risk for landslide. No Impact. b) Result in substantial soil erosion or the loss of topsoil? c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on -site or off -site landslide, lateral spreading, subsidence, liquefaction, or collapse? Potentially Significant impact Less Than Significant With Mitigation Incorporation Less Than Significant No Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ d) Be located on expansive soil, as defined in ❑ Table 18 -1 -B of the Uniform Building Code (1994), creating substantial risks to life or property? b - d. Due to the generally level topography the potential for significant erosion is low. Expansive soils do exist in the area Adherence to grading and site design ❑ ❑ a Initial Study September 2003 Page 12 109 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one quarter mile of an existing or proposed school? d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? ❑ ❑ ❑ ❑ lass Than Sigmficant Impact u No Impact Initial Study September 2003 Page 13 110 Less Than Significant Potentially With Significant Mitigation Impact Incorporation recommendations will reduce risk to property to an acceptable level No Impact. e) Have soils incapable of adequately ❑ ❑ supporting the use of septic tanks or alternative waste water disposal systems, where sewers are not available for the disposal of waste water? The proposed use of the site does not require the use of septic tanks or alternative waste water systems. No waste water is generated by the proposed parking use. No impact. VII. HAZARDS AND HAZARDOUS MATERIALS -- Would the project: a) Create a significant hazard to the public or ❑ ❑ the environment through the routine transport, use, or disposal of hazardous materials? b) Create a significant hazard to the public or ❑ ❑ the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one quarter mile of an existing or proposed school? d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? ❑ ❑ ❑ ❑ lass Than Sigmficant Impact u No Impact Initial Study September 2003 Page 13 110 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment a. — d. The proposed parking use does not generate hazardous materials nor does it involve the use, transport or disposal of hazardous materials. No known hazardous materials exist on the currently vacant site No impact. e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? f) For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in the project area? e. — f. The site is within two miles of Los Angeles International Airport, but is not within the boundary of the Los Angeles County Airport Land Use Plan. The project would not result in a safety hazard for the users of the site. The site is not in the vicinity of a private airstrip. No impact. g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? Emergency evacuation plans and procedures will be incorporated into operational plans for the site as well as for The Aerospace Corporation and the Los Angeles Air Force Base No new impacts are anticipated. No impact. Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 14 111 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment Potentially Significant Impact h) Expose people or structures to a significant ❑ risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? The project site is not near a wild land fire area. No impact. VIII. HYDROLOGY AND WATER QUALITY -- Would the project: a) Violate any water quality standards or waste discharge requirements? The proposed surface parking facility will be required to comply with NPDES and Regional Water Quality Control Board Standards. Compliance with these standards would reduce any potential water quality impacts to acceptable levels. No Impact. b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre - existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? The proposed project does not involve the extraction of, nor substantial use of ground water supplies A high percentage of the site would be covered in non - permeable surface. No impact. ❑■ Less Than Significant With Mitigation Incorporation El ■M Less Than Significant Impact X No Impact c) Substantially alter the existing drainage ❑ ❑ ❑ pattern of the site or area, including Initial Study September 2003 Page 15 ►5 ►z. 112 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- site or off -site? d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? f) Otherwise substantially degrade water quality? c. — f. The proposed project includes design features - including a 18,470 cubic foot detention basin - to collect and retain run -off from adjacent sites and meter its release to downstream flood facilities. A detailed site drainage study is attached. No Impact. g) Place housing within a 100 -year floodplain as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? h) Place within a 100 -year flood hazard area structures which would impede or redirect flood flows? i) Expose people or structures to significant risk of loss, injury or death involving flooding as a result of the failure of a levee Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incoiporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 16 11.3 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment 11:1 or dam? j) Inundation by seiche, tsunami, or mudflow? g. — j. The site is not in a flood zone or in an area susceptible to inundation by seiche, tsunami, or mudflow. No impact. LAND USE AND PLANNING -- Would the project: a) Physically divide an established community? The proposed project provides overflow parking opportunities for surrounding office industrial and research businesses. The proposed use will integrate with and not divide the established community.. No impact. b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance adopted for the purpose of avoiding or mitigating an environmental effect)? The proposed project requests to modify the existing General Plan designation and 124"' Street Specific Plan by allowing parking facilities as a permitted use The requested modification is consistent with the surrounding office, industrial, and research uses. It is also consistent with the historic use of the property ❑ ❑ ❑ ❑ ❑ ® ❑ Initial Study September 2003 Page 17 114 Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ Initial Study September 2003 Page 17 114 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment X. MINERAL RESOURCES -- Would the Less Than a) Result in the loss of availability of a known Significant mineral resource that would be of value to Potentially With Less Than Significant Mrttgation Significant No important mineral resource recovery site Impact Incorporation Impact Impact Less than significant impact. plan or other land use plan? , c) Conflict with any applicable habitat ❑ ❑ ❑ conservation plan or natural community No impact. conservation plan? a) Exposure of persons to or generation of There is no habitat conservation or natural noise levels in excess of standards community conservation plans in the City. noise ordinance, or applicable standards of Therefore, the project will not conflict with other agencies? any such plans. ❑ ❑ ❑ excessive groundborne vibration or No impact. groundborne noise levels? X. MINERAL RESOURCES -- Would the project: a) Result in the loss of availability of a known ❑ ❑ ❑ mineral resource that would be of value to the region and the residents of the state? b) Result in the loss of availability of a locally- ❑ ❑ ❑ important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? , a — b. The project site is not located in an area of known mineral deposits. No impact. XI. NOISE -- Would the project result in: a) Exposure of persons to or generation of ❑ ❑ ❑ noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? b) Exposure of persons to or generation of ❑ ❑ ❑ excessive groundborne vibration or groundborne noise levels? c) A substantial permanent increase in ❑ ❑ ❑ ambient noise levels in the project vicinity Initial Study September 2003 Page 78 115 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment a. — d. The project is in close proximity to sensitive residential receptors only at the very north end of the site (124th Street) The residences are separated from the site by both Aviation Boulevard and the BNSF Railroad right -of -way. There will be short term noise impacts during the construction phase. The parking facility is proposed as an overflow parking area for surrounding users and will not be introducing new vehicles and noise sources. The site has also historically been used as a parking lot without incident. Less than significant impact. e) For a project located within an airport land ❑ ❑ ❑ use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a ❑ ❑ ❑ private airstrip, would the project expose people residing or working in the project area to excessive noise levels? e. — E The project is within two miles of an airport Existing noise levels at the proposed parking facility will not be an impact on persons residing or working on the site. No impact. Initial Study September 2003 Page 19 116 Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact above levels existing without the project? d) A substantial temporary or periodic ❑ ❑ ® ❑ increase in ambient noise levels in the project vicinity above levels existing without the project? a. — d. The project is in close proximity to sensitive residential receptors only at the very north end of the site (124th Street) The residences are separated from the site by both Aviation Boulevard and the BNSF Railroad right -of -way. There will be short term noise impacts during the construction phase. The parking facility is proposed as an overflow parking area for surrounding users and will not be introducing new vehicles and noise sources. The site has also historically been used as a parking lot without incident. Less than significant impact. e) For a project located within an airport land ❑ ❑ ❑ use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a ❑ ❑ ❑ private airstrip, would the project expose people residing or working in the project area to excessive noise levels? e. — E The project is within two miles of an airport Existing noise levels at the proposed parking facility will not be an impact on persons residing or working on the site. No impact. Initial Study September 2003 Page 19 116 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact XH. POPULATION AND HOUSING -- Would the project: a) Induce substantial population growth in an ❑ ❑ ❑ area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing ❑ ❑ ❑ housing, necessitating the construction of replacement housing elsewhere? c) Displace substantial numbers of people, ❑ ❑ ❑ necessitating the construction of replacement housing elsewhere? a. — c. The project does not include any residential use to be removed from the site or added to the site. No impact. 117 XH1. PUBLIC SERVICES -- Would the project: a) Result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, the need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? ❑ ❑ ❑ Police protection? ❑ ❑ ❑ Schools? ❑ ❑ ❑ Parks? ❑ ❑ ❑ ED initial Study September 2003 Page 20 117 City of El Segundo - Aerospace Corporation GPA & Specific Plan Amendment Other public facilities? Public services and public service systems are well established in the immediate area, and will not need expansion to serve the proposed project. No impact. XIV. RECREATION -- Would the project: a) Increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? a— b. The project proposes overflow parking with no practical need for recreational facilities. No impact. XV. TRANSPORTATION / TRAFFIC -- Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? The proposed project includes overflow parking only, and does not include any use that might generate new trips. Street capacity and ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 21 118 Less Than Significant Potentially With Less Than Signifcant Mitigation Sngmficant No impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 21 118 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment congestion will not be impacted Access will utilize existing access routes and access points to the LAAFB. No impact. b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? The proposed project includes overflow parking only, and does not include any use that might generate new trips Level of service standards will not be impacted No impact. c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? No impact. d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? The project will not include any alteration or change of use of adjacent roadways No impact e) Result in inadequate emergency access? The project will not result in inadequate emergency access. An emergency access gate will be provided at the south end of the property at El Segundo Boulevard. Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 22 119 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment No impact. f) Result in inadequate parking capacity? The project is to include 529 parking spaces, and no other use. The parking is intended to be used as overflow parking for Aerospace Corporation and users of the Los Angeles Air Force Base. No impact. g) Conflict with adopted policies, plans, or programs supporting alternative transportation (e.g., bus turnouts, bicycle racks)? The project will not conflict with adopted policies, plans or programs supporting alternative transportation. No impact. XVI. UTILITIES AND SERVICE SYSTEMS -- Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? The project will not generate wastewater No impact. b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? The project will not generate wastewater. No impact. ❑ ❑ ❑ ❑ 1 ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 23 120 Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ 1 ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 23 120 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment c) Require or result in the construction of new stormwater drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? The proposed project includes design features to collect and retail run -off from adjacent sites and meter its release to downstream flood facilities. These design features will not create significant environmental effects. No impact. d) Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? It is expected that water supplies would be available for the proposed project. No impact. e) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? The proposed use as a parking lot will not generate wastewater that would require treatment No impact. f) Be served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? The parking facility project will generate minimal solid waste materials. ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 24 12i Less Than Significant Potentially With Less Than Signilicanl Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 24 12i City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment No impact. g) Comply with federal, state, and local statutes and regulations related to solid waste? The parking facility project will generate minimal solid waste materials. Compliance with all regulations related to solid waste will be required No impact. XVH. MANDATORY FINDINGS OF SIGNIFICANCE a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self - sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal, or eliminate important examples of the major periods of California history or prehistory? This Initial Study has determined that no significant vegetation and wildlife or cultural resources impacts would be expected with the project (see answers and explanations above). b) Does the project have impacts that are individually limited, but cumulatively considerable? ( "Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects.) Less Than Significant Potentially With Less Than Significant Mitigation Signtficant No Impact Incorporation Impact Impact ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Initial Study September 2003 Page 25 12 City of El Segundo — Aerospace Corporation GPA & Specific Plan Amendment Less Than Significant Potentially, With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact No project impacts have been identified in this Initial Study that are individually limited but cumulatively considerable c) Does the project have environmental effects ❑ which will cause substantial adverse effects on human beings, either directly or indirectly? This Initial Study has not identified any potential environmental effects which would cause substantial adverse impacts on human beings, either directly or indirectly ❑ ❑ Initial Study September 2003 Page 26 123 P S O M A S HYDROLOGY STUDY For Aerospace El Segundo Facility Psomas Project No.: 1AER010100 July 30, 2003 Prepared for: The Aerospace Corporation 355 South Douglas Street El Segundo, CA 90245 (310) 336 -0141 Prepared by: PSOMAS 11444 West Olympic Blvd., Suite 750 West Los Angeles, Califomia 90064 Telephone: (310) 954 -3700 Fax: (310) 954 -3777 eaaf>:ss�o� 0Y I-U `mac v s m No. C525'.E .lF OF CAL%;§, E. f R.C.F. No. C52531 Date 07 -30 -2003 124 RUG -23-2003 33:27 96% P.02 u' 2b: o3 08. 26 FAA PS031AS SANTA CLARIT t Z ppg Section 1.0: PR 1.1 1.2 1.3 1.4 1.5 TABLE OF CONTENTS OJECT SUMMARY Projeci Purpose and Scope Exiscinb and Proposed Drainage Conditions Hydrologic Analysis Conclusion Limitations Section 2.0: RATIONAL METHOD TC CALCULATIONS Section 3.0: MODIFIED RATIONAL METHOD (F0601) CALCULATIONS Section 4.0: LACDPW ISOHYET /SOILS MAPS Appendix A: EXHIBITS (EXISTING & PROPOSED DRAINAGE MAPS) Psomas w: \LAAPB \SITE_B \IAEP.0IO100\ENGR\DL- -'SIGN \HYDR`,docs \EI Segundo (LAAF13 SITE B)- hydrology doc RUG- 28 -20 3] 09 :27 96% P.03 121) (IS 25'0_3_08:.26 FAX- PSOMAS SANTA CLARITA Z 004 1.0 PROJECT SUMMARY 1.1 PROJECT PURPOSE AND SCOPE The purpose of this study is to derrionstrate that the proposed project site can be designed to provide adequate flood protection for onsitc improvements without adversely impacting existing off -site drainage facilities or adjacent properties. The project area is a 23.2 -acre site located north of the intersection of El Segundo Blvd., between Aviation Blvd_ and Douglas Blvd. in El Segundo, California. Office and commercial buildings as well as parking lots currently encloses this site. This study will determine if a detention basin is needed due to impacts from the proposed site. The area analyzed for this study is limited to the area tributary to the detention basin in the southeast corner of the site. Storm runoff from the site is currently conveyed by a private drainage system into a detention basin and released into existing Los Angeles County Department of Public Works (LACDPW) storm drain system in El Segundo Blvd. (Project No. 291). 1.2 EXISTING AND PROPOSED DRATNAG -E CONDITIONS The existing site is fully developed with commercial buildings, parking lots and a grassy detention basin area. Storm runoff from the roofs of commercial building currently convey with the runoffs from the parking lots into a detention basin that discharges into the LACDPW Project 291 drain. The proposed site will be designed with approximately the same conditions except for the area downstream of the drainage system. The downstream area where the detention basin is located will be paved over, &us expanding the existing parking lot area and imperviousness on the proposed site. Based on information given by the Los Angeles County Department of Public Works Design Division, the allowable discharge from the proposed site into Project No. 291 drain is 0.5 efs /acre. The allowable discharge for the proposed site is approximately 12 efs, with the remainder of the flow being detained on -site. I's omas W:\LAAVB \SITE—B\IAUR010100 \ENGR \DESIGN \HYDR`.docs \Ll Segundo (LAAFB SITE E)- hydrology.doc HiJG -23 -2003 09:27 96% P. 04 1 ? 6 05.28 -u5 (18:26 FAK PSOMAS SANTA CLARITA zons 1.3 HYDROLOGIC ANALYSIS The methodology described in the LACDPW Hydrology Manual was used to compute storm water run -off rates from the project site tributary to the proposed detention basin. Detention volumes are designed based on a 25 -year storm per LACDPW criteria. Flows in excess of the LACDPW allowable discharge rate wil) be detained on site. The methods used are the "Rational Method" (for sub -area time of concentration computation) and the "Modified Rational Method" (for flow routing through the drainage watershed and run -off computation using sub -area times of concentration computed by the Rational Method). The LACDPW TC_calc depth.xls computer program was used for Rational Method calculations. The LACDPW MORA (F0601) computer program was used for Modified Rational Method Calculations and calculation of required detention volumes. Computer output can be found in Sections 2 and 3. 1.4 CONCLUSIONS The hydrology calculations demonstrate that the proposed site can be protected from flooding through the use of existing on -site drainage facilities in conjunction with on -site detention without exceeding the allowable discharge in LACDPW storm drain systems. The following table summaries the calculated flow rates, allowable discharge rates, and required storage for the site. Subarea Area (acres) Calculated Q25 (cfs) Allowable Q (cfs) Required Detention (cu. tt.) A -1 23.2 24 12 18,470 The on -site drainage system serving subarea A -1 will be designed to convey 12 cfs and the parking lots in that area will be designed to store a minimum of 18,470 cubic feet of detained runoff. Psomas W :\ LAAFB \SITE —B\ I A ER01 0100 \ ENGR\ DESIGN \frYDR \dots \El Segundo (LAAFB SITE B)- b) drology.doc it- '7 BUG -2e -2703 03 :27 96% P.05 OS• 2S 01 08:26 FAX 1.5 LTIMITATIONS PSOMAS SANTA CLaRITA 2006 • This report was prepared to comply with the guidelines established by the Los Angeles County Department of Public Works and their representatives. Evaluation of the appropriateness of these guidelines and the accuracy of County data was beyond the scope of this work. • Usage of this report is limited to address the purpose and scope previously defined by the project owner. Psomas shall not be held responsiblc for any unauthorized application of this report and the contents herein. The opinions presented in this report have been derived in accordance with current standards of civil engineering practice. No other warranty is expressed or implied. Nomas W- \LAAF'B\STTE —B\ 1AER010100 \I:NGR \DESIC,N' \HYDRA dots\ El Segundo (LAAFB SITE B)- hydrology.doc HUG -2S -2002 09 :27 9a" P.06 lzb TO d %, E�: TOO (m j 77 Lj 7�7 IL J1 :J L viiavlo VINVS -Miosd Iya SZ:IRO co,,M,�u us 0 (30 z _j F— 0 U) rr x r) LLI >— r TOO (m j 77 Lj 7�7 IL J1 :J L viiavlo VINVS -Miosd Iya SZ:IRO co,,M,�u us 0 Cil) 0 0O 0 rr 0: C) IL Lu 7MIR - - - - - - - - T t im Sl 'U. ,;-,! . 1� I Ix IL 130 MINUTES OF THE MEETING OF THE PLANNING COMMISSION OF THE CITY OF EL SEGUNDO, CALIFORNIA OCTOBER 9, 2003 Chairman Mahler called the meeting of the El Segundo Planning CALL TO ORDER Commission to order at 7:00 p.m. in the Council Chamber of the City of El Segundo City Hall, 350 Main Street, El Segundo, California. Commissioner Frick led the Pledge of Allegiance to the Flag. PLEDGE TO FLAG PRESENT: BUSCH, FRICK, FUNK, MAHLER, MILLER SHEEHAN ROLL CALL ABSENT: None Chairman Mahler presented the Consent Calendar. CONSENT CALENDAR None. CALL ITEMS FROM CONSENT CALENDAR Vice - Chairman Busch moved, seconded by Commissioner Funk, to MOTION approve the September 25, 2003, Minutes as submitted. Passed 5 -0. None. PUBLIC COMMUNICATIONS None. WRITTEN COMMUNICATIONS Chairman Mahler presented Item H -2, Environmental Assessment No. PUBLIC HEARINGS, 617, General Plan Amendment No. 03 -2, and Specific Plan Amendment NEW BUSINESS, No. 03 -2. Applicant: The Aerospace Corporation. Address: 401 EA NO. 617, Aviation Boulevard, northwest corner of El Segundo and Aviation GPA NO. 03 -2 Boulevards. Property Owner: The Aerospace Corporation. AND SPA NO. 03 -2 Contract Planner Jack McGee presented staff report (of record); and he highlighted revised Resolution No. 2554, which was distributed to the Planning Commission — noting that no substantive changes were made to the resolution. Contract Planner McGee noted for Vice - Chairman Busch that no parking structure is being planned for this proposal; and stated that this parcel will be returned to grade status if the City plans in the future to develop El Segundo Planning Commission 131 Minutes, October 9, 2003 its water well property. Contract Planner McGee stated for Chairman Mahler parking spaces will be included on this parcel, along regimented organization of parking spaces that will be upon this parcel; and noted that there will be adequate parcel. Chairman Mahler opened the public hearing. Kitty Crowley, 501 California Street that compact with a routine well integrated access to this Ms. Crowley questioned how this City can be charged for this activity. Contract Planner McGee explained for Vice - Chairman Busch that the parking is on top of the public lot, the City's lot; stated that if the City wanted to proceed at this time with the water well, then this action would not be exercised; advised that if this lot is allowed to have parking on it until some point in time that the City wants to develop it,.then it would have to be returned back to grade and the City could develop it at that time. There being no further input, Chairman Mahler closed the public hearing. Vice - Chairman Busch moved, ,seconded by Commissioner Funk, to approve Environmental Assessment No. 617, General Plan Amendment No. 03 -2, and Specific Plan Amendment No. 03 -2, thus adopting Resolution No. 2554. Passed 5 -0. MOTION Chairman Mahler presented Item H -3, Environmental Assessment No. PUBLIC HEARINGS, 620 and Subdivision :No. 03-05. Address: 217 Sheldon Avenue. NEW BUSINESS, Applicant: Gregory W. Lutz. Property Owner: Nathaniel Joseph Miller EA NO. 620, AND Trust, c/o Sharon Visnic. SUED. NO. 03 -05 Acting Planner Manager Garry presented staff report (of record). Chairman Mahler opened the public hearing. Elizabeth Srour, 1001 6th Street, Manhattan Beach, representing the applicant Ms. Srour stated that this property is now vacant; pointed out that this proposal is similar to the four -unit project that was recently approved at 225 Sheldon Avenue by the same property owner — pointing out that the owner wishes to construct these two sites concurrently; stated that these El Segundo Planning Commission �� Minutes, October 9, 2003 22 are attached townhomes, with two stories over a basement level garage; and that each unit has its own private entry. She commented on the sloping grades on this site; and expressed her belief that these units will be a good compliment to this neighborhood. Ms. Srour estimated for Vice - Chairman Busch that construction activities will start in early December and take approximately ten months to complete. Ms. Srour stated for Commissioner Funk that this is an interior lot; explained that Grand Avenue is the main street to the north; that the lot faces Grand Avenue; and that this lot is approximately 160 feet deep. There being no further input, Chairman Mahler closed the public hearing. Commissioner Funk moved, seconded by Commissioner Miller, to MOTION approve Environmental Assessment No. 620 and Subdivision No. 03 -05, thus adopting Resolution No. 2553. Motion unanimously carried. Chairman Mahler presented Item H-4, Environmental Assessment No. PUBLIC HEARINGS, 621 and Specific Plan Amendment No. 03 -3, Parking In -lieu Fee NEW BUSINESS, Amendment to the Downtown Specific Plan. Applicant: City of El EA NO. 621, Segundo. Address: All addresses within the Downtown Specific Plan SPA NO. 03 -3 Area. Property Owners: Various. Economic Development Manager Sandie Lane presented staff report (of record). Economic Development Manager Lane noted for Vice - Chairman Busch that the in -lieu fees collected- are one -time fees; and that the fees can only be used for the Downtown area or adjacent thereto. Assistant City Attorney Berger explained for Vice - Chairman Busch that the in -lieu fees would be put into a special account, which would only be used for parking - related purposes; however, part of that can be reimbursement to the General Fund for an outlay of additional parking. Economic Development Manager Lane noted for Chairman Mahler that the assessment will be the same for everyone; and advised that an economic analysis was prepared by an independent real estate consulting firm. Economic Development Manager Lane noted for Vice - Chairman Busch that 100 spaces will be available in the parking garage; explained that there is no direct link between the number of spaces in a specific garage 133 3 El Segundo Planning Commission Minutes, October 9, 2003 and the number of spaces available in the in -lieu program; stated that if all of these spaces were utilized and not available, and there were another 100 fees collected, for instance, that money could be used to purchase /provide additional parking; and that some of the spaces in the Downtown area could be used by the business employees and customers. Addressing Commissioner Funk's inquiry, Assistant City Attorney Berger explained that the only link between the in -lieu fee program and the parking garage is that the City has already put an outlay for the construction of the parking garage; advised that the in -lieu fees are for replacement for parking; and stated that this program would allow property owners to pay a certain fee that will be established by City Council resolution, based upon a fee study, an amount into a special fund which would be used to acquire new parking when those opportunities arose. He added that the only link between this -in -lieu fee program and the parking garage is available parking; 'stated that the City has already committed to the construction of this parking; and, therefore, the fees that are collected can be used to reimburse the General Fund for the construction of that parking garage. Once the General Fund is fully reimbursed for the construction of the parking garage, he explained that the in -lieu fee special account will continue to exist and continue to accrue funds as individuals add in -lieu fees into that account, which means that in the future, the City could acquire areas and sites within the City in order to offset the parking needs that the City has. Economic Development Manager Lane explained for Commissioner Miller Sheehan that the idea with. this in -lieu fee program is to collect enough money to build up a fund for the City to provide replacement parking, not to make sure that there is one parking space for every business that wants to expand, Chairman Mahler opened the public hearing. Liz Garnholz, El Segundo resident Ms. Garnholz questioned if parking meters will be installed sometime down the road; questioned if property owners who expand will be required to meet all parking requirements regardless of it being a business or a residential property; and commented on a recent newspaper article that cited an additional 100 parking spaces and questioned where this additional space is located. Kitty Crowley, 501 California Street 4 El Segundo Planning Commission Minutes, October 9, 2003 13-4, �� Ms. Crowley questioned what would happen if only a few people elect to pay into this fund and decide not to use this structure. Dave Plotz, 528 Richmond Street Mr. Plotz noted his opposition to this provision due to his belief that the overflow parking will negatively impact the residential areas; and expressed his belief that the proposed fee is too low and that the vast majority of property owners are being asked to subsidize a select few commercial property owners in the Downtown area. There being no further public input, Chairman Mahler closed the public hearing. Economic Development Manager Lane noted for Vice - Chairman Busch that the City is not planning to install any parking meters; and reiterated that the City is not selling spaces in the parking garage as part of the In- lieu Fee Program. Responding to Commissioner Frick's inquiries, Director Hansen explained that there are several issues that have yet to be resolved, such as the exact in -lieu fee; advised that staff is also evaluating a number of other issues, including parking enforcement, whether or not it makes sense to have restrictions within the garage, certain hourly limits and to study how it will affect the balance of the Downtown area. He emphasized that staff will watch the parking activities closely to make sure it is an equitable provision. Economic Development Manager Lane stated that the in -lieu fee represents one parking space; and stated that one parking space is required when one adds a certain number of square footage — pointing out that the fee would also depend upon the use; and stated that a property owner has the option of providing parking on site or paying the in -lieu fee. Commissioner Miller suggested that some property owners on Main Street could create additional parking by removing gates /fences at the back of their businesses, thus avoiding a need to pay the in -lieu fee if they expand. In response to Commissioner Miller's suggestion, Director Hansen stated that that may be possible; and stated that the City does have joint use parking agreement provisions, which is subject to there being enough surface area to create enough parking to address the requirements of the code. 5 El Segundo Planning Commission 135 Minutes, October 9, 2003 Commissioner Frick moved, seconded by Vice - Chairman Busch, to MOTION approve Environmental Assessment No. 621, Specific Plan Amendment No. 03 -3, Parking In -Lieu Fee Amendment to the Downtown Specific Plan, thus adopting Resolution No. 2555. Motion unanimously carried. Director Hansen highlighted the upcoming Planning Commission REPORT FROM agenda items; and stated that Chairman Mahler was re- appointed for DIRECTOR another term by the City Council. He commented on the business development bumper stickers that are available to anyone who would like one. None. PUBLIC COMMUNICATIONS Vice - Chairman Busch expressed his belief that this parking structure PLANNING and other construction improvements will help to encourage an increase COMMISSIONERS' in customers to the Downtown area; and stated that he is looking COMMENTS forward to the new market. The Commission congratulated Chairman Mahler on his re- appointment to the Planning Commission. It was the recommendation of Assistant City Attorney Berger to recess this meeting to the West Conference Room and to reconvene at that point for the Brown Act Workshop. He advised that this Brown Act workshop is open to the public; stated that the doors will remain open for those wishing to attend; and that minutes will be taken during the workshop. RECESS AND RECONVENE Chairman Mahler recessed the meeting at 8:03 p.m. and reconvened the meeting at 8:13 p.m. for the Brown Act Workshop. Other Business: Brown Act Training provided for Planning Commission by the Assistant City Attorney Attending the Brown Act Workshop were the following: all members of the Planning Commission, Assistant City Attorney Berger, Acting Planning Manager Garry, Recording Secretary Bothe, and resident Liz Garnholz. Assistant City Attorney Berger indicated that the door would be left open for any other residents that may wish to attend and highlighted the availability of the handouts for this Brown Act Workshop, which was provided to all attendees. BROWN ACT WORKSHOP 6 El Segundo Planning Commission Minutes, October 9, 2003 3 tj With the aid of a Power Point presentation, Assistant City Attorney Berger lead the Brown Act Workshop and addressed some of the following issues: legislative intent, basic rule, legislative bodies of local agencies, committees, technological conferencing, regular meetings, special meetings, serial meetings, emergency meetings, location of meetings, actions taken, agenda requirements, non - agenda items, statutory exceptions to action on non - agenda items, meeting records, right to record, public participation, public conduct, closed sessions, pending litigation, personnel matters, etc. He offered case studies for various situations and he requested, and received, Planning Commission participation. There being no further discussion, Commissioner Frick moved, seconded by Vice - Chairman Busch, to adjourn the meeting at 9:20 p.m. to the regular meeting of October 23, 2003. Passed 5 -0. PASSED AND APPROVED ON THIS 23rd DAY OF OCTOBER, 2003 James Hansen, Secretary of the Planning Commission and Director of Community, Economic and Development City of El Segundo, California Philip Mahler, Chairman of the Planning Commission City of El Segundo, California ADJOURNMENT El Segundo Planning Commission Minutes, October 9, 2003 3 t EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding interviews of candidates to Community Cable Advisory Committee; Senior Citizen Housing Corporation Board; and LAX Master Plan Advisory Council ( LAXMAC). RECOMMENDED COUNCIL ACTION: (1) Continue Interviews until Wednesday November 5, 2003 at 6:15 pm (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: There remain several openings on Committees, Commissions and Boards as follows. Additional recruitment time should be allowed for these openings. Committee /Commission & Board: # of Openings Appointee(s): Term Expire (s.- Senior Citizen Housing Corporation Board 2 06/30/07 06/30/07 Community Cable Advisory Committee 1 10/31/07 LAXMAC 3 no exp. ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT: N/A ORIGINATED: Julia O. Abreu, Executive Assistant Date: October 10, 2003 REVIEWED BY: Mary Strenn, City Manager Date: October, �V, 2003 'A 2 138 O z SLL LL 2m LLJ W OF o~ U 3 F9 W F N t9 W C N O ce N me tV W W O W J � O 0 O O F 0 N to z Q f 6 o U) d z J O Q O U H= F O a m O O O O dLL Y Y Y W W W O U V V N lu F O O O > > > Z ry c N <N\\, v l lO.0mp�p�p aQ NC V fh ' ry Nu] W \, 1° m V�pp N NCn (V I.N Nm(11� f0 �0 mm 1 ACV nnr1z 80�p ^ CD (D nth I(phN RSS d d Q v mom.- mlH rn�em m iPim LQ c N N CO f .- 0) N Cl) ' CV d N C Q n 01 N V N O y �bC01 y `d W N CL d O m q U E LU A z LF CLy ° 7 m m T C C d LL O Z U W c `m b b a:: > {V z P $ O E d d N D n Q 0 LL RQ' J w QQ3 FdF E Q w y S m ° a m ° U LL o f Z D O m n v m c m z o Lo" �`5u �pj r m m Z p O Q I-- � D_ ro LL W Z w W z D y m n d Cd p N C m F ZOOt�iYH�. gZty U=a3U � W ZD77 jzugw(U���om �w�3°zovvw�ar�� ~ mdgOv m LL7Z¢000N�rm F W w z 3¢�mNm ORLL U] J1d{{�z6T m d' �LLLLd azaziW.7 ° O d d nv� ° LL '�ww z�� pin zI-M i� oCL E m ° m d \ �p�o Fr- ozUZLL��� W?�w?�w�U,h �- �° m ° m a vmi mm c U a a 0< U� O o p g N a~ 0 w $ o 0 o O m i y,s 8 d w"Ci�aaOww°d(9awr �wLLa�mm��wuj r w m m °c c °a na z aNNv1 00 wyr�Q Vyj(yqq� Uf- .Q�SQ$Qf�f -axX� aLm, v -a° umi E c C7 NQ ¢c�iaaax S�iUOQ v?LL 3� W 7 ¢ W W O C O O mr°- C pq L (n LU c m .90 COL c a.a°id`ma m O, N N R C U S S p p � p m - - - - - - - N O O m e L d o C w o� y W y y E W Q O U N � v Z U m w 5 d C m Z ~� M ° U n N L an d p�p c d Q In �O -U U° vd c a U� m 3 = LL V ° O LL LL O Ir '~ O� m ° O IW- Z Q W U W Ix LL w a O o p u c n u Cl) OU LL U LL Q m 2 O A 1 L� � CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 9/27/2003 THROUGH 10/10/2003 Date Payee Amount Description 9/24/03 Employment Development 34,797.75 State Taxes PR 7 9/24/03 IRS 169,394.14 Federal Taxes PR 7 9/24/03 PGC El Segundo LLC 36,000.00 Golf Course Payroll Transfer 9/26/03 Federal Reserve 300.00 Employee Savings Bonds EE 9/26/03 Federal Reserve 1,250.00 Employee Savings Bonds 1 10/1/03 Health Comp 442.20 Weekly claims 9/26 10/8/03 Health Comp 10543 Weekly claims 10/3 10/9/03 Employment Development 35,363.57 State Taxes PR 8 10/9/03 IRS 173,399.90 Federal Taxes PR 8 10/10/03 West Basin 852,210.68 H2O payment 9/27- 10/9/03 Workers Comp Activity 45,794.09 SCRMA checks issued 1,349,057.76 DATE OF RATIFICATION: 10/21/03 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Deputy IT reasur r Date Xe Director of Administrative Service Date Ca Manager Date 1,349,057.76 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 11,10 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, OCTOBER 8, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Absent CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — None CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 2 matters 1. Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association Labor Negotiator: Mary Strenn, City Manager Bargaining Unit: Police Management Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — S1 MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 1 1 /s t 6:15 PM SESSION Interview candidates for the Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory Committee and Capital Improvement Program Advisory Committee. Council consensus to reappoint Phil Mahler to a 4 year term on the Planning Commission, to expire June 30, 2007; to reappoint Peter Freeman to a 4 year term on the Senior Citizen Housing Corporation Board to expire June 30, 2007; to appoint Chris Powell to a 4 year term on the Investment Advisory Committee, to expire August 30, 2007; to reappoint Mike Rotolo and Brian Schiltz to 4 year terms on the Capital Improvement Program Advisory committee (CIPAC) to expire November 30, 2007 and to continue recruitment for Commissions, Committees and Boards. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 2 142 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, OCTOBER 8, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Timothy Schepman of St. John's Lutheran Church PLEDGE OF ALLEGIANCE — Council Member McDowell PRESENTATIONS — (a) Council Member McDowell presented a Proclamation to Fire Chief Norm Angelo and invited the El Segundo community to observe Fire Prevention Week by heeding to the message: "When Fire Strikes — Get Out, Stay Out!" and proclaiming the week of October 5 through October 11, 2003 as Fire Prevention Week. (b) In honor of 25 years of service, City Manager, Mary Strenn, was recognized for her significant contributions and achievements in the advancement of local government administration by the International City /County Management Association (ICMA) presented at the ICMA's 89th Annual Conference in Charlotte, North Carolina, September 24, 2003. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Absent PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dan Erhler, Chamber of Commerce, spoke regarding the Circulation Element. Juli Potter, resident, spoke regarding item 1, 5 and 9. (a) A five - minute overview presentation on WRD's projects and programs by Adeline Yoong, Director, Government Relations, Water Replenishment District of Southern California. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 3 143 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action to approve agreements with Cassidy & Associates, The MWW Group, and Urban Dimensions for work related to the City's efforts regarding Los Angeles International Airport (LAX). Fiscal Impact $481,200. Mary Strenn, City Manager, gave a report and responded to Council questions. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Gaines to authorize the Mayor to execute consultant agreements, as approved to form by the City Attorney, with Cassidy & Associates, Contract No. 3258, The MWW Group, Contract No. 3255 and Urban Dimensions, Contract No. 3256, effective October 1, 2003. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. 2. Consideration and possible action regarding a progress report on the update to the Circulation Element of the General Plan. Paul Garry, Acting Planning Manager, gave a report. Herman Basmaciyan, consultant from Kimley- Horn, gave a presentation. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to use the "No Land Use Change" scenario as the "Project and not to prepare an amendment to the Land Use Element of the General Plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. 3. Consideration and possible action regarding a status report and overview of the Residential Sound Insulation Program. James O'Neill, project manager, gave a report. Staff directed to update the community regarding the program on an annual basis. Council consensus to receive and file report. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 14 4 Lf 4. Consideration and possible action regarding a report from the Aviation Safety and Noise Abatement Committee regarding the LAX Master Plan. Charles Deurwaerder, Aviation Safety and Noise Abatement Committee, read the Committee's position statements into the record. Council consensus to receive and file report of Committee regarding its position on current Los Angeles International Airport issues. 5. Consideration and possible action regarding the interviews of candidates to the Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory Committee and Capital Improvement Program Advisory Committee, held at 6:15 p.m., October 8, 2003. Mayor Gordon announced the reappointment of Phil Mahler to a 4 year term on the Planning Commission, to expire June 30, 2007; the reappointment of Peter Freeman to a 4 year term on the Senior Citizen Housing Corporation Board to expire June 30, 2007; the appointment of Chris Powell to a 4 year term on the Investment Advisory Committee, to expire August 30, 2007; and the reappointment of Mike Rotolo and Brian Schiltz to 4 year terms on the Capital Improvement Program Advisory committee (CIPAC) to expire November 30, 2007. Council consensus to continue recruitment for various Commission, Committees and Boards and to schedule interviews for 6:00 p.m. on Tuesday, October 21, 2003. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Approved Warrant Numbers 2536015 to 2536436 on Register No. 24 in the total amount of $2,494,860.68 and Wire Transfers from 9/5/2003 through 9/26/2003 in the total amount of $1,169,533.85. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 7. Approved City Council Meeting Minutes of September 16, 2003. 8. Adopted Resolution No. 4328 from the League of California Cities supporting a statewide ballot measure to allow voters to decide whether local tax funds may be used for state government operations. 9. PULLLED BY MAYOR GORDON FOR CLARIFICATION AT THE REQUEST OF THE PUBLIC 10. Approved Tract Map No. 53545 (826 and 832 Main Street). No fiscal impact. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 5 145 11. Accepted the work as complete for the rehabilitation of Sanitary Sewer Pump Station No. 4 (1501 East Holly Avenue) — Approved Capital Improvement Program — Project No. PW 02 -03. (Estimated Cost $757,329.60) Approved Change Order No. 1 in the amount of 45,329.60. Authorized the City Clerk to file the city Engineer's Notice of Completion in the County Recorder's Office. 12. Approved Change Order No. 1 in the amount of $26,151.89 for the Imperial Avenue Vista Upgrade Project (400 block of East Imperial Avenue) — Approved Capital Improvement Program —Project No. PW 01 -18. (Fiscal Impact $26,200) 13. Approved an annual purchase order contract, renewable for up to three (3) years, on a single- source basis, with Blue Diamond Industries to supply asphalt paving materials to the City for street maintenance projects. The annual costs are not to exceed $45,000. 14. Approved First Amendment to Cal -Air, Inc., Contract No. 2983 until September 30, 2004, to provide retrofit/upgrade /maintenance of the HVAC systems for various City buildings. Fiscal Impact $44,000. Authorized the City Manager to execute the amendment. 15. Approved Amendment Two and extension of the professional services for GIS /GPS services Contract No. 2954 with Mr. Verne Simon (sole - proprietor) on an as- needed hourly basis at a rate of $27 /hour. Estimated cost for 10 -12 hours /week for one (1) year is $15,000. Authorized the City Manager to execute the amendment. 16. Approved Amendment One and extension of the Professional Services Agreement 3136 for environmental outreach and educational program from Rogers and Associates. No Fiscal Impact. Authorized the City Manager to execute. 17. Waived fees of $1,500 for city services associated with El Segundo High School Homecoming Parade. 18. Approved West Basin Water Recycling Facility Special Events Coordinator Sandi Linares' request to hang banner over Sepulveda Boulevard in El Segundo for the 5th Annual Water Harvest Event at West Basin Facility. Fiscal Impact - None CALL ITEMS FROM CONSENT AGENDA MOVED by Council Member SECONDED by Council Member to approve consent items 6, 7, 8, 10, 11, 12, 13, 14, 15, 16, 17 and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 6 146 9. Consideration and possible action to authorize staff to solicit proposals from qualified consulting firms to provide construction documents and specifications for the Recreation and Park Parking Lot Improvement Project (north parking lot off Pine Avenue and south parking lot off Eucalyptus Drive) — Approved Capital Improvement Program. Estimated Cost $160,000. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell action to authorize staff to solicit proposals from qualified consulting firms to provide construction documents and specifications for the Recreation and Park Parking Lot Improvement Project (north parking lot off Pine Avenue and south parking lot off Eucalyptus Drive). MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. F. NEW BUSINESS 19. Consideration and possible action regarding approval of a contract with Christopher A. Joseph & Associates (CAJA) to prepare an Environmental Impact Report (EIR) for the redevelopment of approximately 37 acres of land owned by Honeywell and possibly an additional 49 acres of property owned by Honeywell and others located at the northeast corner of Rosecrans and Sepulveda. Total cost not to exceed $228,300. The full amount of the contract will be paid by the applicant of the project. Mary Strenn, City Manager, gave a report. MOVED by Council Member McDowell, SECONDED by Mayor Pro Tern Jacobs to authorize City Manager to execute a Standard Professional Services Contract No. 3257 with Christopher A. Joseph & Associates to prepare an EIR in an amount not to exceed $228,300; (2) Authorized a ten percent contingency ($22,800) increase in the contract if unanticipated analysis is needed; (3) Authorized the City Manager to execute a contract with the developer that requires the developer to reimburse the City for CEQA consultants', and legal services fees and costs. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. G. REPORTS — CITY MANAGER — Announced the resignation of Public Works Director Andy Santamaria who has accepted another position as Public Works Director in Point Hueneme. H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Congratulated Chamber of Commerce on successful Richmond Street Fair. Reported on Committee and Commission vacancies and urged the public to consider volunteering. Council Member Gaines — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NJ 74 Mayor Pro Tern Jacobs — Gave a COG update. Reported on Caltrans Grant and PUC Grant. Mayor Gordon — Reported on new CBS show "Century City ", which was filming at El Segundo Studios. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Branden, resident, spoke regarding the park structure construction contract, traffic study, and Main Street renovation. Dan Erhler, Chamber of Commerce, spoke regarding the Richmond Street Fair and thanked the City and community for their support. Peggy Tyrell, resident, spoke regarding the downtown improvement project. Juli Potter, resident, spoke regarding agenda item 1, traffic circulation in downtown, RSI program, LAX Master Plan and the Community Center construction. MEMORIALS — Perry Truesdell and Joe Wislocky long time residents, and Edu Urrieta, LAX Advisory Committee Member. ADJOURNMENT at 9:00 P.M. Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 8 148 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding adoption of resolutions calling for, requesting County services and adopting regulations for candidates statements for the General Municipal Election, April 13, 2004. RECOMMENDED COUNCIL ACTION: 1) Adopt Resolutions; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION The Municipal Election for three (3) Council Members, City Treasurer, and City Clerk is to be held April 13, 2004. To proceed with the regulations set forth by the Government Code, these resolutions should be adopted before the opening of nominations beginning December 22, 2003 and ending January 16, 2004 (extended date January 19, 2004 if an incumbent does not file). ATTACHED SUPPORTING DOCUMENTS: Draft Resolutions FISCAL IMPACT: Operating Budget: $61,500 Amount Requested: Account Number: 001,400- 1302 - Various Project Phase: Appropriation Required: No ORIGINATED BY: DATE: � C�_ 03 Cindy Wrtesen, City Clerk REVIEWED BY: DATE: a� M ry nn, City Manager 5 149 RESOLUTION NO. A RESOLUTION CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON APRIL 13, 2004. The City Council of the city of El Segundo resolves as follows: SECTION 1: Pursuant to Elections Code § 10403, the City Council calls for a general municipal election to be held in the City of El Segundo on Tuesday, April 13, 2004, for the purpose of electing three members of the City Council, a City Clerk and a City Treasurer to four year terms. The offices to be voted on at the election are as follows: "FOR MEMBER OF THE CITY COUNCIL — Vote for no more than three" "FOR CITY CLERK — Vote for one" "FOR CITY TREASURER — Vote for one" SECTION 2: The polls will open at 7 a.m. on election day and remain open until 8 p.m. SECTION 4: El Segundo City Hall, located at 350 Main Street in El Segundo, is designated the Central Counting Place where all ballots of the election will be tallied. SECTION 5: The City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 6: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this 21st day of October, 2003. Mike Gordon, Mayor 1. ME ATTEST: Cindy Mortesen, City APPROVED A Mark D. Heny By: / Karl H. Berger, Assistant City A,tforn y CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO. was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 21" day of October, 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTENTION: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of .2003. Cindy Mortesen, City Clerk Of the City of El Segundo, California 2. 151 RESOLUTION NO. A RESOLUTION REQUESTING THAT THE LOS ANGELES COUNTY BOARD OF SUPERVISORS PROVIDE ELECTION SERVICES TO THE CITY FOR THE APRIL 13, 2004 ELECTION. The City Council of the city of El Segundo resolves as follows: SECTION 1: Pursuant to Elections Code § 10002, the City Council requests that the Los Angeles County Board of Supervisors assist the City with its local election scheduled for April 13, 2004. SECTION 2: The services requested by the City include the following: A. Computer records of the names and addresses of all eligible registered voters in the City; B. Furnish printed indices of all eligible voters within the City for use by the precinct board at polling places; C. Provide additional election equipment and assistance to the City in accordance with California law. SECTION 3: The City will reimburse Los Angeles County for services performed pursuant to this request and upon the City's receipt of a County invoice. SECTION 4: The City Clerk is directed to forward a certified copy of this Resolution to the Los Angeles Board of Supervisors and the Los Angeles County Clerk's office. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this 21st day of October 2003. ATTEST: Cindy Mortesen, City Clerk 1. Mike Gordon, Mayor 152 APPROVED A O F Mark D. Hen y, C tto By: ,< f Karl H. Berger, Assistant City Attom�y / CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO. was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 21St day of October, 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTENTION: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 2003. Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) 2. day of , 153 RESOLUTION NO. A RESOLUTION ESTABLISHING REQUIREMENTS FOR CANDIDATE STATEMENTS FILED WITH THE CITY CLERK TO BE INCLUDED WITH VOTER INFORMATION FOR AN ELECTION ON APRIL 13, 2004. The City Council of the city of El Segundo resolves as follows: SECTION 1: Pursuant to Elections Code § 13307, candidates seeking election to office on April 13, 2004 may prepare a candidate's statement on forms provided by the City Clerk. SECTION 2: Statements filed in accordance with this Resolution may include the following: A. The candidate's name, age, and occupation; and B. A statement consisting not more than two hundred (200) words outlining the candidate's education and qualifications for office. SECTION 3: The candidate's statement must conform with the following: A. It may not identify the candidate's membership in any political party or activity in partisan political organization; B. It must be uniform in type and size and must be presented with block paragraphs; C. It may not include bolding, underlining, italics, asterisks, or other, similar, type of formatting; D. It must be typewritten using at least a 12 point font; E. It must be filed in the City Clerk's office with a candidate's nomination papers; F. Although it may be withdrawn during the time for filing nomination papers and until 5:00 p.m. the next working day after the close of the nomination period, the statement may not be changed. SECTION 4: Pursuant to 42 U.S.C. § 1973aa -la., the City Clerk will: A. Translate all candidate statements into Spanish; B. Make translated copies of candidate statements publicly available; SECTION 5: Candidates filing a statement must pay to the City the following: 1. 1514 A. A fee equal to a candidate's pro rata share of the total actual cost for printing, handling, translating, and mailing candidate statements. B. At the time of filing a statement, the candidate will deposit $800 with the City Clerk which represents the following estimated costs: The cost of printing the statement in the voter's pamphlet in English: $325; 2. The cost of translating the statement into Spanish: $150; and 3. The cost of printing the statement in the voter's pamphlet in Spanish: $325. C. Should a candidate's actual pro rated cost exceed the amount on deposit with the City Clerk, the candidate will, within thirty (30) days of receiving an invoice, pay the City Clerk any difference between the deposit amount and the actual cost. D. Should a candidate's actual pro rated cost be less than the amount deposited with the City Clerk, then the City Clerk will refund any overpayment to a candidate within thirty (30) days after the election. SECTION 6: Candidates may not include any additional materials in the sample ballot package. SECTION 7: The City Clerk is directed to provide a copy of this Resolution to each candidate, or a candidate's representative, at the time nominating petitions are issued. SECTION 8: This Resolution will remain effective until superseded by a subsequent resolution. SECTION 9: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this day of Mike Gordon, Mayor 2. , 2003. 155 ATTEST: Cindy Mortesen, City APPROffH.'B�iger, Mark D By: Assistant City Attc STATE OF CAIJ�RNIA COUNTY OF LOS ANGELES CITY OF EL SEGUNDO CERTIFICATION SS I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO. was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of , 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTENTION: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day 2003. Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) tj 156 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 21, 2003 AGENDA HEADING: Consent Consideration and possible action regarding approval of contract with Martin & Chapman Co. for Election Support and Services for the General Municipal Election, April 13, 2004 (contract amount not to exceed $35,000). RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute a standard professional services contract with Martin & Chapman Co. to provide Election Support and Services; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION Martin & Chapman has provided excellent election support and services to El Segundo, along with ninety other Los Angeles County cities, for many years. They are well known and trusted for their invaluable election services and supplies, including, but not limited to, forms, ballots, manuals, updates on current legislation, and professional opinions. The only other vendor in the area was contacted, but was non - responsive. It is requested that the City again enter into a professional services contract with Martin & Chapman Co. as their many years of experience with El Segundo will help ensure a smooth election process. ATTACHED SUPPORTING DOCUMENTS: Scope of Services FISCAL IMPACT: Operating Budget: $35,500 Amount Requested: $35,000 Account Number: 001 -400- 1302 -6206 Project Phase: Appropriation Required: No ORIGINATED BY: DATE: /0 /,�/03 CC n (&) Cindy Mortesen, City Clerk REVIEWED BY: DATE: Mary St ,City Manager - 6 1.�� 7 EXHIBIT "A" MARTIN & CHAPMAN CO. SCOPE OF SERVICE GENERAL MUNICIPAL ELECTION TUESDAY, ARPIL 13, 2004 PRE - ELECTION SUPPLIES Filler w /Resolutions, Calendar of Events, Manual Election Night Procedures Manual MAIL BALLOT SUPPLIES Application for Absent Voter Ballot Late Application for Absent Voter Ballot Instructions for Absent Voters Outgoing Absent Voter Envelopes Identification /Return Absent Voter Envelopes Correction Identification /Return Absent Voter Envelopes Provisional Ballot Envelopes PRECINCT SUPPLIES Election Officer Appointment Forms Election Officer Digests Election Officer Outgoing Window Envelopes Election Officer/ Inspector's Instructions Election Officer /Inspector's Delivery Date Letters Precinct Supply Sets Absent Voter Canvass Set Sample Set Repair /maintenance of Voting Booths REPORTS AND LABELS Polling Place and Address Labels /54 day Polling Place and Address Labels /29 day Polling Place and Address Labels /15 day Permanent Absent Voter Labels Out of State /APO & FPO Labels /w envelope Foreign Language Request Labels Confidential Labels Absent Voter PC Disk System 1. 158 SAMPLE BALLOTNOTER INFORMATION PAMPHLETS Sample Ballot Pamphlets FOREIGN LANGUAGE ASSISTANCE Voter Pamphlet/Spanish Facsimile Spanish Facsimile Ballots OFFICIAL BALLOTS AND SUPPLIES Official Ballots Demonstration Ballots Test/Duplicate Ballots Gray Secrecy Envelopes — Rental BALLOT COUNTING /ELECTION NIGHT SUPPLIES Election Night Supply Box Ballot Counter Programming Extra White Boxes Extra White Box Seals MAILING SERVICES Affixing Polling Place /Address Labels — 54 day Affixing Polling Place /Address Labels — 29 day Affixing Polling Place /Address Labels — 15 day SPECIAL SERVICES AND DELIVERIES — Special Services /Deliver Precinct Kits & Booths Deliver Mail to Post Office Pick up supplies after election Pick up from & Return to County — Tapes, Rosters, etc. TRANSLATIONS Spanish Translations — Ballot POSTAGE VERIFICATION 2. 159 ADDITIONAL ELECTION SERVICES & SUPPORT Unforeseen services not normally provided within the standard scope of services. (not to exceed the total contract amount) TOTAL CONTRACT AMOUNT NOT TO EXCEED: $35,000.00 TERMS NET 30 DAYS /1.5% PER MONTH THEREAFTER 3. 160 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the annual Resolutions updating the employer's contribution under the Public Employees' Medical and Hospital Care Act. RECOMMENDED COUNCIL ACTION: 1) Adopt the required Resolutions. 2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: As required, the City files with the Public Employees Retirement System (PERS) the annual Resolutions reflecting changes in the City's contribution for employees and annuitants under the Public Employees Medical and Hospital Care Act. Current Memorandum of Understanding contract provisions with the City's Police Officers Association, Firefighters Association and City Employees Association provide that the City contribution is based on the average dollar increase in the premiums for HMO's available to all PERS covered employees in the Southern California area. In the 2004 medical year, the maximum City contribution for medical coverage is $806.83 /month per employee. The Associations represents approximately 235 employees. - Continued on next page - ATTACHED SUPPORTING DOCUMENTS: Proposed Resolutions. FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes x No ORIGINATED: DATE: October 7, 2003 Bret M. Plumlee, Director of Administrative Services REVIEWED BY: DATE: M4 n, City Manager - //0_7 agenda503 7A0� BACKGROUND & DISCUSSION: The City's maximum contribution for Police Officers Association, Firefighter's Association and City Employees Association annuitants is the same as for an active, represented employee. Fiscal Year 2003 -2004 salary and benefits changes for un- represented Executive Management and Confidential employees provide that the City monthly contribution for health insurance, effective July 1, 2003 shall increase by $100 to $900 per month. The City Manager and Elected Officials also receive up to the City's maximum contribution for medical insurance. The City's maximum contribution for Executive Management, Mid - Management and Confidential Employees, City manager, and Elected Official annuitants is the same as for an active employee. 162 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO POLICE OFFICERS' ASSOCIATION. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code § 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Government Code § 22825; B. Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants must be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and C. The City of El Segundo ( "Employer ") is a local agency contracting under the Act for participation by members of the El Segundo Police Officers' Association. SECTION 2: The Employer's contribution for each employee will be the amount necessary to pay the full cost of the employee's enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $806.83 per month effective January 1, 2004. SECTION 3: The Employer's contribution for each annuitant will be the amount necessary to pay the full cost of the employee's enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $806.83 per month effective January 1, 2004. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 21 st day of October 21, 2003. Mike Gordon, Mayor 1. 163 ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 21 st day of October 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 2. APPROVED ORM: Mark D. H e ; orney Assistant Ci*AttgFney 164 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO FIREFIGHTERS' ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code § 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act must fix the amount of the employer's contribution at an amount not less than the amount required under Government Code § 22825; B. Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants must be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and C. The City of El Segundo, ( "Employer') is a local agency contracting under the Act for participation by members of the El Segundo Firefighters' Association. SECTION 2: The Employer's contribution for each employee will be the amount necessary to pay the full cost of the employee's enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $806.83 per month, effective January 1, 2004. SECTION 3: The Employer's contribution for each annuitant will be the amount necessary to pay the full cost the employee's enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $806.83 per month, effective January 1, 2004. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 21 St day of October 2003. Mike Gordon, Mayor 1. 165 ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 21 st day of October 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 2. APPROVED Mark D. Hen By. /Y/ � akl . Berger, Assistant City Attorne 16 0 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO CITY EMPLOYEES' ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code § 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act must fix the amount of the employer's contribution at an amount not less than the amount required under Government Code § 22825; B. Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants must be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and C. The City of El Segundo ( "Employer ") is a local agency contracting under the Act for participation by members of the City Employees' Association. SECTION 2: The Employer's contribution for each employee will be the amount necessary to pay the full cost of the employee's enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $806.83 per month effective January 1, 2004. SECTION 3: The Employer's contribution for each annuitant will be the amount necessary to pay the full cost of the employee's enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $806.83 per month effective January 1, 2004. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 21 st day of October, 2003. Mike Gordon, Mayor 1. 167 ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 21 st day of October 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk Q APPROVED ,�RM: Mark D. s ttorr Karr H. Berger, Assistant City Att rney 168 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO EXECUTIVE MANAGEMENT, MID - MANAGEMENT AND CONFIDENTIAL EMPLOYEES, CITY MANAGER AND ELECTED OFFICIALS BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code § 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act must fix the amount of the employer's contribution at an amount not less than the amount required under Government Code § 22825; B. Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants must be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and C. The City of El Segundo ( "Employer ") is a local agency contracting under the Act for participation by members of Executive Management, Mid - Management and Confidential Employees, City Manager and Elected Officials. SECTION 2: The Employer's contribution for each employee will be the amount necessary to pay the full cost of the employee's enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $900.00 per month effective January 1, 2004. SECTION 3: The Employer's contribution for each annuitant shall be the amount necessary to pay the full cost of the employee's enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of $900.00 per month effective January 1, 2004. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 21st day of October 2003. Mike Gordon, Mayor 1. 16") ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 21 st day of October 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 2. APPRO Mark D. Y Assistant EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the implementation of job classification and salary range changes in the 2003 -04 fiscal year operating budget. RECOMMENDED COUNCIL ACTION: 1) Adopt the resolution establishing a salary range for the new job classification of Administrative Technical Specialist, Library and a revised salary range for the job classification of Director of Library and Cable Services; 2) Approve the proposed class specifications for Administrative Technical Specialist, Library and Director of Library and Cable Services. 3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On September 16, 2003, the City Council adopted the 2003 -04 Fiscal Year Operating Budget. Approval of the class specifications for Administrative Technical Specialist, Library and Director of Library and Cable Services and adoption of the resolution establishing salary ranges for Administrative Technical Specialist, Library and Director of Library and Cable Services is necessary in order to implement the approved organizational changes. - continued on next page - ATTACHED SUPPORTING DOCUMENTS: 1) Resolution establishing basic monthly salary ranges 2) Class specification for Administrative Technical Specialist, Library and Director of Library and Cable Services FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No ORIGINATED: DATE: October 6, 2003 Bret M. Plumlee, Director of Administrative Services REVIEWED %Y: DATE: ary_'S nn, City Manager Agenda 502 171 8 BACKGROUND & DISCUSSION (continued): Director of Library and Cable Services The job title of Library Director has been retitled to Director of Library and Cable Services and the class specification has been revised in order to reflect the additional duties and responsibilities associated with planning, directing and managing the Community Cable Division. In order to fairly compensate for the performance of these additional duties and responsibilities, the salary range for the job classification has been increased 5 %. Administrative, Technical Specialist, Library The Library's one - position job classification of Senior Administrative Specialist has been retitled to Administrative Technical Specialist, Library, and the class specification has been significantly revised to reflect the change in role for the position as it assumes responsibility for coordinating and facilitating all of the purchasing, accounting, payroll and financial functions for the Library Department and Cable Division. The change in role is a result of both reassignment of duties within the Library as well as the retirement of an incumbent in a Library technical support position. Staff hours allocated to this technical support position have been totally eliminated in the current fiscal year budget. The salary range for the new job classification has been established 10% higher than the salary range for Senior Administrative Specialist. 3 RESOLUTION NO. A RESOLUTION ESTABLISHING A SALARY RANGE FOR THE NEW JOB CLASSIFICATION OF TECHNICAL SPECIALIST, LIBRARY AND A REVISED SALARY RANGE FOR THE JOB CLASSIFICATION OF LIBRARY DIRECTOR BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council approves the following basic monthly salary range for the new job classification of Technical Specialist, Library: STEP A STEP B STEP C STEP D STEP E Range 29 $3628 $3817 $4045 $4207 $4420 SECTION 2: The City Council approves the following basic monthly salary range for Library Director: STEP A STEP B STEP C STEP D STEP E Range 60M $7573 $7956 $8359 $8782 $9227 SECTION 3: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED AND ADOPTED this 21st day of October , 2003. ATTEST: Cindy Mortesen, City Clerk APPROVED AS Mark D. Hensler orn r Karl H. Berger, Assistant City tto ey Mike Gordon, Mayor 173 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO. was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of , 2003, and the same was so passed and adopted by the following vote: NOES: ABSENT: ABSTENTION: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of , 2003. Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) 174 City of El Segundo, CA Job Description ADMINISTRATIVE TECHNICAL SPECIALIST, LIBRARY Definition: Under general supervision, performs and/or coordinates a full range of complex administrative and /or office support work requiring the application of specialized technical- related /administrative and program knowledge and the exercise of initiative, independent judgment and decision making; coordinates and facilitates purchasing, accounting, payroll and financial functions of the Library Department. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Performs administrative /secretarial duties for a department head, major administrator and/or program area; composes public information documents and/or correspondence for supervisor's review /signature; independently prepares selected reports on behalf of an administrative superior; reviews and checks documents, records, and forms for accuracy, completeness, and conformance with applicable rules and regulations; prepares and/or assists in the preparation of notices, applications, resolutions and other documents; Represents a department and/or program area to the public; receives and evaluates citizen complaints and initiates appropriate course of action; provides information to others requiring in- depth knowledge of work unit /department programs and operation; provides information to others requiring interpretation and/or enforcement of department and City policies; serves as liaison between the department and other City and external entities; coordinates building maintenance and repair projects with other departments. Assists an administrative superior by coordinating parts of a process or activity ensuring a smooth flow of services and operations which may include maintaining records, tracking, scheduling, distribution of materials and information, approval and/or denial of services, delivery of services and appropriate follow -up; provides responsible technical- related office and field support to a department program. Coordinates and facilitates all the purchasing, accounting, payroll and financial functions for the Library Department and Cable Division; monitors account expenditures and works closely with the Director in controlling fund balances. 75 Administrative Technical Specialist, Library Maintains and schedules library meeting rooms for community organizations, business groups, City departments, Friends of the Library, and other approved meetings by Library administration. Administers the Public Library Fund (PLF), California State Act (CLSA) fund, and oversee the special grants we receive from local corporations, the Friends of the Library, and other statewide agencies for programs and services. Manage the numerous contracts and open purchase orders with library book vendors, janitorial service, equipment maintenance companies, technology network providers such as Innopac and OCLC and contracts with performers for regular children and adult programs, and various vendors for the Cable Division. Prepare and present statistical internal reports for the Director and managers regarding materials and other items purchased for the main and school library collections; assist in the preparation of departmental rules and regulations for staff and the public. Provide administrative assistance to the Director and others managers in the areas of preparing the library's annual budget, preparing written reports, working cooperatively with other City Departments, and provide other administrative support to the Director as required in the Library Administration division. Represent the Library Department on various departmental committees and coordinate the library's annual volunteer luncheon. Coordinate the Library Board of Trustee and Community Cable Advisory Board meetings, prepare the agenda, and notify the Board of upcoming meetings. Develop library promotional and informational pamphlets, flyers, and provide press releases to the local medical and cable channel for library programs. Designs and maintains complex filing systems; maintains and/or monitors documentation related to office personnel such as leave requests and departmental calendar; verifies /calculates cash receipts for bank deposits; provides guidance to designated support staff including training, assigning and evaluating work, and managing performance as assigned. Knowledte, Skills and Other Characteristics: Knowledge of principles and practices of office administration. Knowledge of financial record keeping. Knowledge of policies, practices, procedures and terminology of assigned function. Knowledge of standard office practices and procedures. Knowledge of a variety of computer software, including word processing, database and spreadsheet applications. Knowledge of accounting and budgeting practices. 2 Ili, Administrative Technical Specialist, Library Knowledge of data processing applications related to accounting and budgeting procedures and practices. Knowledge of basic practices of supervision. Skill providing guidance to and training, evaluating and motivating employees. Skill in English composition, grammar and punctuation. Skill composing letters and preparing a variety of reports, using appropriate format and computer software. Skill preparing statistical reports. Skill presenting ideas and concepts orally and in writing. Skill performing a variety of specialized, technical accounting and financial work in support of Library and Cable programs and activities. Skill in math and spreadsheets. Skill in bookkeeping practices and procedures. Skill following oral and written instructions and procedures. Skill in operating typical office equipment, including personal computer and standard office computer programs, including spreadsheets. Skill utilizing public relations techniques in responding to inquiries and complaints. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions: Typical office environment. Licen sin WCertification Requirements: None. Minimum Qualifications: Graduation from high school or GED and four (4) years increasingly responsible administrative support and financial experience, completion of at least 30 units in accounting and finance or an equivalent combination of education and experience. 1 (r City of El Segundo, CA Job Description Job Code: 501 DIRECTOR OF LIBRARY AND CABLE SERVICES Definition: Under administrative direction, plans, directs, organizes and manages all activities of the City Library and Community Cable Services. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Plans, directs, sets goals and implements City Library and Community Cable programs, services, technology and operating policies; recommends long -term strategic services and building renovation projects to meet future community needs; provides leadership, program development, administration and coordination of Library and Community Cable operations and services. Directs and oversees all aspects of the day -to -day operation and activities of a City Library and Community Cable Services Department; administers a joint use agreement for services to local school branch libraries; represents the Library with community and professional groups; serves on the Library Director's Council of the Metropolitan Cooperative Library System (MCLS); and develops other external professional and business contacts. Prepares and administers the annual operating budget; provides long -term forecasts for Library and Community Cable finances; participates in the identification and procurement of alternative funding sources including donations, fundraising and grant writing. Prepares administrative and statistical reports for the City Manager; makes presentations to various groups and organizations. Acts as the chief City staff representative to the Library Board of Trustees and Community Cable Advisory Committee; develops the agendas and attends monthly meetings; provides written and oral reports on policies, programs and services, the annual budget, building projects, personnel changes, and other department issues; keeps the City Manager apprised of board member concerns and requests. As an at -will employee reporting to the City Manager, serves as a member of the City's Executive Management team, participates in the management of the City and may serve on various committees, boards and task forces. (continued on reverse side) - Director of Library and Cable Services Directly and through subordinate supervisors, hires, directs work efforts and evaluates Library and Cable staff; provides for and /or conducts staff development; establishes work methods and standards; initiates corrective and /or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources. Knowledge, Skills and Other Characteristics: Knowledge of the principles and practices of all aspects of municipal library administration; and knowledge of local community cable programming and operations. Knowledge of a variety of automated library systems and information technologies. Knowledge of municipal organization and administration. Knowledge of budget development and expenditure control. Knowledge of the principles and practices of effective leadership, management and supervision. Knowledge of project management principles and practices. Knowledge of planning and maintaining modern library facilities. Skill in program development, implementation and evaluation. Skill in managing, developing, motivating and evaluating professional and support staff. Skill in developing and implementing policies and procedures. Skill in managing special projects, activities and programs. Skill in planning and coordinating library renovation projects which utilize efficient use of space for housing library materials and collections, providing for adequate study areas and meeting rooms, updating information technologies, organizing staff work areas, and foreseeing other building functional needs. Skill in anticipating and meeting the informational, cultural, recreational and educational needs of the community through effective development and implementation of library programs and local community cable services. Skill in conducting research and preparing clear, concise and comprehensive reports. Skill in understanding and applying complex regulations, procedures and guidelines. Skill in fundraising and writing grants. Skill in communicating effectively orally and in writing. Skill in public speaking. Skill in managing multiple, complex and changing priorities. Skill in working under pressure, handling significant problems and tasks that arise simultaneously and /or unexpectedly. Skill in establishing and maintaining effective working relationships with Library and Cable staff, other City employees, Boards, volunteer groups and the public. Qualifications: A Master's degree in Library Science and five (5) years of professional library administration and management experience, including three (3) years of supervisory experience; or an equivalent combination of library education and experience; knowledge and experience in directing a local cable program operation is preferred. 2 Z '1;3 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action authorizing the City Manager to execute a professional service agreement with David Johnson for an hourly amount of $62.00 per hour for the purpose of providing services as Interim Public Works Director (Fiscal Impact - $46,000) RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute a professional service agreement with David Johnson for the purpose of providing services as Interim Public Works Director; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The current Public Works Director is leaving the City November 7, 2003. While recruiting for a new Public Works Director, staff recommends entering into an agreement with David Johnson as an Interim Public Works Director. Mr. Johnson has extensive experience in the Public Works field and worked for the City of Santa Barbara Public Works Department for 29 years advancing through various positions and eventually working as the Public Works Director for the last 18 years. He recently served as Interim Executive Director for Easy Lift Transportation as well as the Interim Public Works Director of Millbrae, while the organization recruited for a permanent director. (Continued on next page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: $46,000 Operating Budget: $171,500 Amount Requested: $46,000 Account Number: 001 - 400 - 4801 -4101 Project Phase: NIA Appropriation Required: _Yes X No ORIGINATED: DATE: October 21, /)/.1�i"� Bret M. Plumlee, Director of Administrative Services REVIEWED BY: DATE: Mary aS nn, City Manager `/va3 9 18" . BACKGROUND & DISCUSSION: (Continued) The scope of duties for the Interim Public Works Director will be the same as the outgoing Public Works Director. The hourly rate will be $62 per hour and the number of hours worked per week will be up to 36 hours. He may also be provided with temporary furnished quarters in the City's RSI Demonstration House that would continue through the term of this agreement, which is estimated to last approximately 4 to 5 months. Total estimated costs are $46,000 and will be paid from salary savings from the outgoing Public Works Director. Mr Johnson will begin work on November 7, 2003. 181 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action authorizing the City Manager to execute a professional service agreement with Shannon & Associates for an amount not to exceed $25,000 for the purpose of providing executive search services (Fiscal Impact - $25,000) RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute a professional service agreement with Shannon & Associates for the purpose of providing executive search services; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Public Works Director is leaving the City November 10, 2003. To begin the search for a replacement, staff discussed costs with the firms of Maximus, Bob Murray & Associates, Shannon Executive Search, and Avery & Associates for the purpose of providing executive search services. The firms contacted represent the top search firms in California, and the City has utilized the principals from all four firms in the past. Total estimated costs range from $22,000 to $25,000. Staff is recommending that the City Council authorize the retention of Shannon Executive Search. This firm has a reputation for successfully soliciting interest from quality applicants from throughout the State and recently completed several successful searches in the public works and engineering field. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: $25,000 Operating Budget: $38,000 Amount Requested: $25,000 Account Number: 001 -400 -4101 -6206 Project Phase: N/A Appropriation Required: _Yes X No ORIGINATED: DATE: October 21, Bret M. Plumlee, Director of Administrative Services REVIEWED BY: DATE: o? Mary Str , City Manager 182 10 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 21, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action regarding approval of payment to Sequel Contractors, Inc., in the amount of $31,069.58, for emergency road work performed in El Segundo Boulevard east of Nash Street- (Total cost = $31,069.58). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize payment in the amount of $31,069.58 to Sequel Contractors, Inc.; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On Wednesday evening, October 1, 2003, a water leak was discovered in El Segundo Boulevard, east of Nash Street. After initial investigation by City staff, it was determined that a breakage in the water main had occurred. The repairs were started immediately. The repair of the 12" water main was completed by Noon on Thursday, October 2, 2003. The damage to the existing pavement was extensive. Using emergency procedures, Sequel Contractors, Inc. was hired to repair this portion of the pavement in El Segundo Boulevard. The work performed by the contractor included removal of the asphalt, compaction of the soil in the area, installation of pavement, striping of the street and opening El Segundo Boulevard to thru traffic. This was completed by 9:00 p.m. on Thursday, October 2, 2003. The cost of $31,069.58 will be allocated to the water maintenance fund. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: Amount Requested Account Number: Project Phase: uired: $60,500.00 $31,069.58 501 - 400 - 4101 -6206 Payment request No ORIGINATED BY: /y � DATE: October 14, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, eity�� eager 20031021 — Approval of Payment to Sequel Contractors, Inc , for Emergency Work Performed in El Segundo Boulevard, East of Nash Street 11 183 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding acceptance of the project for elimination of Sanitary Sewer Pump Station No. 12 located at 115 West Oak Avenue - Approved Capital Improvement Program — Project No. PW 03 -02 - (Final contract amount = $311,041.80). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On March 18, 2003, the City Council awarded a contract to Berkeley Engineering Company, in the amount of $313,500 for elimination of Sanitary Sewer Pump Station No. 12, located at the north side of Oak Avenue (115 West Oak Avenue). The work has now been completed to the satisfaction of staff. The final contract amount, based on measured quantities, is $311,041. Staff recommends acceptance of this project. ATTACHED SUPPORTING DOCUMENTS: 1. Notice of Completion. 2. Vicinity map. FISCAL IMPACT: Capital Improvement Program: $510,000 Amount Requested: $311,041 Account Number: 302 - 400 - 8204 -8640 Project Phase: Accept the work as complete Appropriation Required: No ORIGINATED BY: DATE: October 14, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: !o� f. Mary Strenn, City Mana r 20031021 — Acceptance of the Protect for Elimination of Sanitary _ J Sewer Pump Station No 12 — 115 West Oak Avenue — PW 03 -02 •n lV t Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: Construction of Sanitary Sewer Siphon and Removal of Pump Station No. 12 Project No.: PW 03 -02 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: Dated The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245 4. The nature of the interest of the owner is: Public street right -of -way 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on September 24, 2003. The work done was: Construction of sanitary sewer siphon and removal of Pump Station No. 12 6. On October 21, 2003, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: Berkeley Engineering Company 8. The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: Public utility 9. The street address of said property is: 115 West Oak Avenue Bellur K. Devaraj City Engineer VERIFICATION I, the undersigned, say: I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of penury the foregoing is true and correct. Executed on , 2003 at El Segundo, California. Bellur K. Devaraj City Engineer Notce of Completion - Constructon of Sandary Sewer ♦ [� J Siphon and Removal of Pump Station No 12 - PW 03-02 1 8 r m z I //ryn N n VI n n r - 7' 0 7 Z n � 04 1z0 £ m Wool CIIYr Boundor�r —" YUCCA SL v ST n \• m ' y < 'i NIL P 7 Rq ST o HILLCREST ST r+ a YAILEY g - 1� LOYA 5 � m ® LOYA VISTA ST a z � � ll1l ®e ®o o a ao 1 WHITING ST . ; VIRGINIA ST e BE❑ R n \ W b CONCORD ST -i W o iv B ®�B PL K W C - -� a RICHMOND ST R ON• • 66 N : e BBea MAIM ST m_ IE E3 ❑P ❑© I N T N STANDARD ST O n W ARl NA Si in lNELDON ST TT o g O ® �0� ❑0� H (� PENN ST BLANCHE Rn z ®® Mc CA Y CT. 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ANIPORT S !EERY Si m WW Z _ ALLIED o s - -�— HUGHES WAY y m �- (PRIVATE) t r to ' WAY 7A• CONTINEN AL N a n m MASH ST G = PARK WAY ,P = NASH ST = m 1 APOLtO 5T p ` METRO GREEN LINE FE m z 1 < T DOUGLAS n 'a b CONTINENTAL DULEY RD C T -1 WY (PRIVATE .A C S 1 p O CORAL Yo r I p DOUG A i r REDON00 AVE D_ a� " I < o A to MAY 1 Eolt CITY ounda ��� m ~ AT e IF R AVIATION ^ BLVD \p �1��1F1 TRu H ti {T � o \ ISIS AVE A � ^' o e • m a -1 e �n \y \\ 1 SAN DIEGO c LA crElyECq BLVD ' 2 { CITY OF HAWTHORNE FWY LOS ANGELES COUNTY( m 0 V `► EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the purchase of the Class software system for the Recreation and Parks Department (Fiscal Impact $58,060) RECOMMENDED COUNCIL ACTION: 1) Request City Manager approve the contract to purchase the Class software system 2) Authorize the City Manager to execute the contract in a form approved by the city attorney. 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: For the past three years the Recreation and Parks department has used a stand -alone computerized registration program. As this program has been helpful, the program is limited. In order to meet community demand, Information Systems Division and Recreation staff researched computerized registration programs. Staff interviewed end users and evaluated the systems possible growth capabilities. The overwhelming recommendation in the industry was for the Class software system. Staff then proposed the Class software system to the city's Information System's, Capital Improvement Committee. The overwhelming consensus was to purchase the system. This software system, once all sites are up (Checkout, Joslyn, Clubhouse, Teen Center and the Plunge) will be able to provide on site registration, a program data base, facility bookings, point of sale and site based inventory, sport and field scheduling and browse facility bookings. It is also capable of randomization, for use in lottery situations, provides financial reports to accounts payable, tracks on a general ledger, and handles credit card transactions. This system also is able to provide Internet login, Internet bookings, Internet program and facility inventory query and availability. Staff will be able to customize reports, program and class receipts. The Class software system includes an extensive on site staff training program and online support services. This funding for this purchase was approved in this year's Capital Improvement Fiscal 2003/04 budget. ATTACHED SUPPORTING DOCUMENTS: 1- Contract attached FISCAL IMPACT: Operating Budget: Amount Requested: $58,060 Account Number: 001 -400- 2505 -8108 Project Phase: Appropriation Required: No ORIGINATED: C =���� DATE: Stacia Mancini, Director of Recreation and Parks Department REVIEWED BY: DATE: Mary Strenn, City Ma ger ,13 software solutions Shaping the future of communities SOFTWARE LICENSE AGREEMENT Class Software Solutions Ltd. Suite 300, 6400 Roberts Street, Burnaby, BC Canada V513 4C9 t 1.800.661.1196 f: 604.432.9708 dass @dassinfo.com www.dassinfo.com This document (the "Agreement'), consisting of: a) this cover page ( "Cover Page "), b) the attached table of licensed Software ( "Software Table'; and C) the attached Terms and Conditions of CSS Software License Agreement ("Terms and Conditions ") constitutes the entire agreement between the undersigned customer ( "Customer") and Class Software Solutions Ltd. ( "CSS' whereby, and CSS and the Customer hereby agree that, CSS grants to the Customer the rights and licenses herein described regarding the installation and use of certain computer software for the prices described in the Software Table, as modified from time to time according to this Agreement. Any apparent contradiction among this Cover Page, the Software Table and/or the Terms and Conditions is to be resolved by giving priority to the Terms and Conditions, followed by the Cover Page, and finally the Software Table. Payment Terms for Software Licenses A) All prices are in the currency of the country of installation. B) Sales and any other applicable tax(es), duties or any other charges in the nature of taxes and duties are not included unless specifically identified as line items. C) Prices shown include freight F.O.B. the Customer's offices. D) No services (i.e. site preparation such as cabling and provision of electricity) are included in costs described herein. E) The following installment payment schedule is applicable; figures are percentages of total fees and taxes and other charges re: all Software licensed under this Agreement: F) CSS will invoice the Customer for the amounts contemplated in paragraph E). All invoices are payable within 30 days of receipt thereof, and such receipt is deemed to occur as though such invoices were notices sent pursuant to section 9.3 of the Terms and Conditions. Overdue invoices will bear interest at 1 % per month, 12.56% per annum. The parties hereto each acknowledge that they have read, understand and agree to be bound by this Agreement. Full Legal Customer Name Address Facsimile Class Software Solutions Ltd. Authorized Signatory Authorized Signato Date Date CLASS Software Solutions Ltd Software License Agreement 11 OCT02 Form (Cover Page) Page 1 of 5 188 Upon delivery of the Software 25% 30 days after Initial Installation of any Module 65% 90 days after Initial Installation of any Module 10% F) CSS will invoice the Customer for the amounts contemplated in paragraph E). All invoices are payable within 30 days of receipt thereof, and such receipt is deemed to occur as though such invoices were notices sent pursuant to section 9.3 of the Terms and Conditions. Overdue invoices will bear interest at 1 % per month, 12.56% per annum. The parties hereto each acknowledge that they have read, understand and agree to be bound by this Agreement. Full Legal Customer Name Address Facsimile Class Software Solutions Ltd. Authorized Signatory Authorized Signato Date Date CLASS Software Solutions Ltd Software License Agreement 11 OCT02 Form (Cover Page) Page 1 of 5 188 software solutions Shaping the future of communities SOFTWARE TABLE: Licensed CSS Software Modules Class Software Solutions I.W. Suite 300, 6400 Roberts Street, Burnaby, BC Canada V5G 4C9 t 1.800.661.1196 t. 604.432.9708 class @classinfo.com www.classinfo.com Module Module Unit Price No. of Copies of Module Licensed Total Module Cost Q�` ratln � Modules` ItasocCated °Mal v''� ' 3` I Program Registration (Program Maintenance $1,750 5 $8,750 H. FlexRe (automatically licensed If I is licensed hi Membership &Pass Management (Membership Pass Maintenance $1,750 iv. Facility Booking (Facility Maintenance $1,750 3 $5,250 v QuickRez (automatically licensed if Iv is licensed A. Point of Sale & Site -based Inventory POS Maintenance $3,500 vii Sport Scheduling $1,750 viii. Browse Facility Bookings $500 ix. IVR – Registration, QuickRez and Voice Info min 4 lines IVR Maintenance $1,750 System Features Server Based Cicensin X. Randomization $5,000 X1 Affinity A. ExternalInterfaces – Banner $5,000 xiii. External Interfaces – Financial Accounts Payable and General Ledger) $1,750 1 $1,750 xiv. External Interfaces –Desktop Publishing $1,750 xv. Multilingual Capability $500 xvi. IVR - Registration & Voice Server $5,000 xvii. IVR – QuickRez Booking & Voice Server $5,000 xviii Payment Processing Server (Credit and, Debit and Electronic Funds Transfer $5,000 1 1 $5,000 User -Based 1'icensin 'ke ts"*" A i' . t � , xix. Credit Card and Debit Card Payment Processing lnternetAccess Lo in -Ba rF , xx Internet Program Re istratlon (automatically licensed if both xxii and xxiii are licensed xxi Internet QuickRez Bookings $5,000 xxii. Internet Login 25 Concurrent Users permitted per license $5,000 1 $5,000 Internet Enabling In.based '''` •'i? >:' `, y, i, .' h VIRV xxiii. Internet Program Query $5,000 1 $5,000 xxiv Internet Facility Inventory Query and Availability $5,000 xxv MAP $5,000 System Modules —Costs included'ln, is o'ttoth l con ule xxvi. System Utilities as defined in section 1 1 r of the Terns and Conditions Other 5 =''1 �; r �rirk au ?"I` ri'; xxvii Information Management $500 1 $500 xxviii Membership Pass Validation $500 CLASS Software Solutions Ltd Software License Agreement 11 OCT02 Form (Software Table) rotal Cost 1 $31,250 Page 2 of 5 18191 TERMS AND CONDITIONS OF CSS SOFTWARE LICENSE AGREEMENT 1. INTERPRETATION 1.1 Definitions - For the purposes of interpreting this Agreement, the following terms will have the following meanings: a) "Agreement" means this Class Software License Agreement. b) "Client Workstation" means a computer attached to a local- or wide -area network (including an Intranet) which accesses the Software or Enterprise Database. c) "Concurrent Use" means use at the same moment in time to access a given server computer (of any kind) owned or controlled by the Customer. d) "Customer" means the legal entity other than CSS entering this Agreement. e) "CSS" means Class Software Solutions Ltd. f) "Database Server" means the single server computer upon which the Enterprise Database is resident. g) "Enterprise Database" means the MS SQL Server database files containing customer data (which is owned by Customer) and which is accessed by the Software. h) "Initial Installation" means Initial installation of any Module on any server computer owned or controlled by the Customer. 1.2 'Line Items" - Any reference herein to a line item" or line items" is a reference to the appropriate line item(s) of the Software Table. 1.3 Headings - The headings contained in this Agreement are inserted for convenience and do not form a part of this Agreement and are not intended to interpret, define or limit the scope, extent or intent of this Agreement or any provision hereof. 2. GRANT OF LICENSES AND LIMITATIONS THER =ON 2.1 CSS hereby grants to the Customer a non - exclusive right and license, subject to this Agreement, to install and/or use the Software as follows: a) Operating Modules - For every Operating Module licensed pursuant to the Software Table the Customer may: i) Install the Operating Module upon as many Client Workstations as the Customer wishes, and ii) permit Users to use such Operating Modules to access the Enterprise Database on the Database Server provided that only the number of copies of any particular Operating Module licensed pursuant to the appropriate line items may be in Concurrent Use. i) "Internet Client' means a remote device capable of using the Internet and b) either Internet Explorer 4.0 or higher or Netscape Navigator 4.7 or higher to access selected Software on the Internet Server or the Enterprise Database on the Database Server via the Internet Server. j) "Internet Server" means a single server computer used by the Customer which enables access to the Software by individuals using an Intranet or the Internet, having a minimum configuration as set out in hardware specifications c) previously described to the Customer as applicable to the Software to be installed and used upon it. k) m) n) o) P) q) S) "tVR Server" means a single server computer used by the Customer for voice - recognition and telephone- based, rather than computer- based, access to the Enterpnse Database by the Customer's clients, having a minimum configuration as set out in hardware specifications previously described to the Customer as applicable to the Software to be installed and used upon it. "Maintenance Module" means any Item of Software shown in the Software Table In parentheses adjacent to a type of Operating Software. "Module" means a single type of Software referred to in any particular line item, such that each such line Item refers to one, and only one, Module, with respect to which one or more licenses may or may not be granted hereby, except in line Item xxvi to which r) applies. "Operating Module" means any Item of Software listed but not in parentheses in line Items I through ix. "Payment Processing Server" means a single server computer used by the Customer to process electronic payments from Its clients, having a minimum configuration as set out In hardware specifications previously described to the Customers as applicable to the Software to be installed and used upon it. "Software" means computer code and programs, In executable code forth only, including related data files, rules, parameters and documentation, which have been created or licensed by CSS and are identified in the Software Table as licensed (or sublicensed) to the Customer by CSS in connection with this Agreement, and/or which are in the future provided to the Customer by CSS under any circumstances unless provided under a separate licensing agreement. "Software Table" means the table of CSS Software Modules licensed hereunder, shown on the page of this Agreement immediately following the Cover Page. "System Utilities" includes the following Modules: Accounting Processes, Archive Class Database, Central Login, Class Oracle Database Creator, Compact Class Database, Copy Class Database, Edit Class Database, Large Settlement Processor, License Class Modules, Log Accounting Information, Maintain Class Database, Reset Barcodes, System Maintenance, Upgrade Class Cash 3.0 Database, Upgrade Class Database and View Components. "User" means a person who accesses and uses any of the Software to access, use or affect the Enterprise Database in any manner whatsoever. d) Maintenance Modules - For every Operating Module licensed pursuant to the Software Table for which the Software Table shows a corresponding Maintenance Module, the Customer may install and use such corresponding Maintenance Module upon as many Client Workstations as the Customer wishes, with no limits with respect to the number of units of such Maintenance Modules which may be in Concurrent Use. System Features (Server Based Licensing) - Subject to d), the Customer may install one copy of each Module licensed pursuant to line items x through xviii on each of as many Client Workstations as the Customer wishes , and may use and permit use of such Modules by its clients, without limit as to the number Users or transactions which simultaneously use any such Module. Exceptions Regarding Unlimited System Feature (Server Based Licensing) -Any Module licensed pursuant to: line item xvi ( "IVR - Registration & Voice Server's or line item xvii (1VR - QuickRez Booking & Voice Server's may be installed as to one copy, on one IVR Server, per license acquired, and all such Modules together may be in Concurrent Use by, at most, the number of lines of the IVR Registration, QuickRez and Voice Info" Module licensed pursuant to line item ix; iI) line Item xvili ("Payment Processing Server's may be In Concurrent Use by, at most, the number of lines of the Credit and Debit Card Payment Processing Module, as applicable, licensed pursuant to line item xix. e) System Features (User Based Licensing)- Payment Processing Modules - For each Module licensed pursuant to line item xix the Customer may: i) install such Module upon as many Client Workstations as the Customer wishes, and permit Users to use such Modules to pay for products and/or services available from the Customer through the use of other Modules provided that only the number of copies of these Payment Processing Modules shown as being licensed in line item xix may be in Concurrent Use. Internet Access Licenses ( Login - Based) - For every Module licensed pursuant to line items xx and xxi the Customer may: i) install one copy of each such Module per license of such Module on one Internet Server, and ii) subject to h), permit Users to access and use such Modules to access the Database Server via Internet Clients connecting via a licensed Internet Server, provided that at any time, any or all such Modules may be In Concurrent Use by, at most, the number of licenses of the Internet Login" Module licensed pursuant to line Item xxii multiplied by twenty -five (25). g) Internet Enabling Licenses (Non-lntemet Login - Based) - For each Module licensed pursuant to line items xxiii, xxiv and xxv the Customer may: i) install one copy of such Module per license of such Module upon an Internet Server, and CLASS Software Solutions Ltd Software License Agreement 11 OCT02 Form (Terms and Conditions) Page 3 of 190 and remain ii) permit Users to use such Module n access r upoDatabase � which such Module Internet is that CSS, or its licensor as Software e case may be Without limiting ling then going he the Internet Serve p the termination of this Clients connecting via will not any time whether before or after without limit as to the number Users or transactions which installed, Agreement simultaneously use any such Module. that the mechanism utilized by the a) reverse engineer, disassemble or decomp le any Software or prepare h) The Customer hereby acknowledges Software to control the number of Users or Internet Clients which can simultaneously access and use Modules licensed per line items xx and xxi is b) derivative works thereof; copy, transfer, display, or use the Software except as expressly authorized in based upon the number of Users who have at any time logged in to the Customer's computer network using their passwords, such that any User so this Agreement; disclose, furnish, or make accessible to anyone any confidential fidential information logged into that network in a manner that would enable the User to access c use the Modules listed in those line items will in fact reduce by one the received from CSS or make any use thereof other than s expressly permitted information is deemed to include the number of Users able to simultaneously access those Modules, even if such or using any such Module. The Customer under this Agreement, which confidential source and executable code of the Software and all related documentation; User is not in fact accessing hereby waives any claim, and releases CSS from any such claim and d) thereto, in contest or do or aid others In contesting or doing anything which impairs the rights, title or interest of from any losses or damages the Customer suffers in relation connection with the inability of the number of Users indicated in line validity of any proprietary and intellectual property CSS in and to any Software; or item xxii to simultaneously access the Modules licensed per line items a obliterate, alter, or remove any proprietary or intellectual property notices from ) xx and xxi, where such inability is the result of Users not actually using line items absorbing available login the Software in its physical or electronic forms. the Modules licensed per those perty Indemnity by CSS access in the manner described in this provision. 4.3 Intellectual Pro CSS will defend or settle any claim brought against the Customer insofar as such I) Other Licenses (Information Management) — For each Module licensed made or any suit or proceeding claim, suit or proceeding is based on an allegation that any of the Software Customer may: claim, to this Agreement infringes the proprietary and pursuant to line Item xxv+i, the supplied to the Customer pursuant I) Install one copy of such Module upon a single Client Workstation per license intellectual property rights of any third party in or to any invention, patent, copyright that the Customer will notify CSS In writing promptly of such Module, and permit Users using such licensed Client Workstation(s) to use such or any other rights, provided after the claim, suit or proceeding is known to the Customer and will give CSS as Is reasonable in the circumstances. CSS will Module(s), provided that only the number of copies of such Module licensed pursuant to line item xxvii may be in Concurrent Use, and further only one information and such assistance have sole authority to defend or settle any such claim at CSS's expense. CSS will from and ag the Customer hcoStseTn of copy may be in Concurrent Use on any given licensed Client Workstation. indemnity wdll pay all damages and finally agreed to be paid In settlement 1) Other Licenses (Membership Pass Validation) — If the Customer has licensed to line item xxv++i, the such claim, suit or proceeding. This Indemnity does not extend to any claim, suit or infringement or alleged infringement of copynght by the "Membership Pass Validation" Module pursuant Customer may install one copy of such Module on each of as many pass proceeding based upon any the combination of the Software with other elements not under CSS's sole can t rol Customer either by enhancement scanning stations as the Customer has licensed copies of that Module as nor does it extend to any Software altered by the of the Customer's design or formula. The shown in line item xxviil. not make copies or by combination with product(s) proprietary It he Software intellectual fancy clam, proprietary foregoing states Itto ithe 2 2 Backup Copies Customer will as necessary for the installation p hereby and xcept for one copy of each rights related Softwarer ri Module licensed hereunder for of backup purposes, proprietary story o � intellectual property notic +es Include screen display P P bird party and the use hereofas enjoined ned ory nrtheellcase of settle entg stseferrrred CSS option, pitem, made as recorded on the original copy provided the medium and physical copy label which Customer housing for s obtain for the Customer he right to continue ngathe m fringing or (ii) place no to each disk, reel or other recopied setting out the same proprietary and intellectual as such infringing orrmodification w I diminish he performancenof the Software. P appear on the unit of Software from which the copy d he same manner appear on that original copy. 4.4 Intellectual Property Indemnity by the Customer —The Customer will defend or those notices 2.3 Incidental Installation athe CSS insofar as settle any clam, suitor proceeding is based on proceeding that any Software licensed for, and hereby releases Customer with respect to payment by the Customer o , Y pa claims to ormyFeaturesatthe been mused treated inin11a(Ymanner ticontrary to he terms sof the any damages or Software Table under System Software for which is alutomatcally on any hardware of the Customer in the process of installation of any other installed, or otherwise Agreement rights of the provider of that Software, S ill notify the property P suit tCSSeandswill installed Module(s), provided that the Customer shall not use, and shall not permit any other t uch proceed that sCknownl to givewheinCustompery information and The Customer will have sole person to use, any such Modules. assistance as is reasonable in the circumstances. defend or settle 3. CHARGES AND PAYMENTS pp 3.1 Software License Fees - The charges and payments applicable to the Customer are set out on the Cover Page. Customer indemnify fy nd hold CSS harmless from and against any and all such and will pay all damages and costs finally agreed to be Qaid in settlement of installation and use of the Software by the The Customer will pay all shipping & handling claims such claim, suit or proceeding. 3.2 Taxes and Other Charges — costs and all applicable sales, use, withholding and excise taxes, and any other the Customer in the nature of taxes, duties or charges 5. WARRANTY 51 Limited Warranty of Software CSS warrants that when utilized by the assessments against however designated on the Software or its license or use, on or resulting from this Customer in a manner authorized hereunder, the Software will conform to the the user documentation accompanying the Agreement, exclusive of taxes based on the net income of CSS functional specifications set out in Software for ninety (90) days from Initial Installation. CSS's sole obligation and 4. OWNERSHIP OF SOFTWARE Warranty of Title CSS warrants that it has all rights necessary to make the liability hereunder with respect to any failure to so perform will be to use reasonable to remedy any nonconformity which a reported to CSS in writing by 4.1 grant of license herein by having all right, title and interest in and to the Software or licensee of all such rights from the owner thereof. efforts Customer within that warranty period. In the event CSS is unable to remedy such - within a reasonable time using reasonable efforts, CSS may refund as 4.2 Retention of Rights by CSS and Customer's Obligations - All proprietary and including copyright in and to the original non conformity to Customer the license fee pertaining to the Software and this Agreement will be automatically terminated. All warranty service will be performed at service locations intellectual property rights, title and interest and all copies of the Software and the documentation or any changes or designated by CSS. of s CLASS Software Solutions Ltd Software License Agreement 11 OCT02 Form (Terms and Conditions) 6. EXCLUSION OF WARRANTIES AND LIMITATION OF LIABILITY 6.1 SPECIFIC EXCLUSION OF OTHER WARRANTIES - THE WARRANTIES SET OUT IN SECTIONS 4.1 AND 5.1 ARE IN LIEU OF ALL OTHER WARRANTIES, AND THERE ARE NO OTHER WARRANTIES, REPRESENTATIONS, CONDITIONS, OR GUARANTEES OF ANY KIND WHATSOEVER APPLICABLE, EITHER EXPRESS OR IMPLIED BY LAW (IN CONTRACT OR TORT) OR CUSTOM, INCLUDING, BUT NOT LIMITED TO THOSE REGARDING MERCHANTABILITY, FITNESS FOR PURPOSE, DURABILITY, CORRESPONDENCE TO SAMPLE, TITLE, DESIGN, CONDITION, OR QUALITY. WITHOUT LIMITING THE ABOVE, CSS DOES NOT WARRANT THAT ANY SOFTWARE PROVIDED HEREUNDER WILL MEET THE REQUIREMENTS OF CUSTOMER OR THAT THE OPERATION OF SOFTWARE PROVIDED HEREUNDER WILL BE FREE FROM INTERRUPTION OR ERRORS. 6.2 RESTRICTIONS ON WARRANTY - CSS HAS NO OBLIGATION TO REPAIR OR REPLACE SOFTWARE DAMAGED BY ACCIDENT OR OTHER EXTERNAL CAUSE, OR THROUGH THE FAULT OR NEGLIGENCE OF ANY PARTY OTHER THAN CSS. 6.3 NO INDIRECT DAMAGES — WITHOUT LIMITING THE GENERALITY OF SECTIONS 61 AND 6.4, IN NO EVENT WILL CSS BE LIABLE TO THE CUSTOMER OR TO ANY OTHER PARTY FOR INDIRECT DAMAGES OR LOSSES (IN CONTRACT OR TORT), INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOST PROFITS, LOST SAVINGS, OR INCIDENTAL, CONSEQUENTIAL, OR SPECIAL DAMAGES, EXCEPTING LOSS OR DAMAGE FOR PERSONAL INJURY OR DAMAGE TO TANGIBLE PROPERTY RESULTING FROM THE SOLE NEGLIGENCE OF CSS, IN CONNECTION WITH SOFTWARE PROVIDED HEREUNDER OR IN ANY OTHER RESPECT RELATING TO THIS AGREEMENT. 6.4 LIMITS ON LIABILITY — DESPITE ANY OTHER PROVISION OF THIS AGREEMENT, IF, FOR ANY REASON, CSS BECOMES LIABLE TO THE CUSTOMER OR ANY OTHER PARTY FOR DIRECT OR ANY OTHER DAMAGES FOR ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF ACTION (IN CONTRACT OR TORT), EXCEPTING LIABILITY FOR PERSONAL INJURY OR DAMAGE TO TANGIBLE PROPERTY, INCURRED IN CONNECTION WITH THIS AGREEMENT, THEN: A) THE AGGREGATE LIABILITY OF CSS FOR ALL DAMAGES AND LIABILITY INCURRED BY CUSTOMER AND ALL OTHER PARTIES IN CONNECTION WITH THE SOFTWARE IN QUESTION WILL BE LIMITED TO AN AMOUNT EQUAL TO THE AMOUNT PAID TO CSS FOR THE LICENSE OF THE MODULE OR MODULES WHICH GAVE RISE TO THE CLAIM FOR DAMAGES; AND B) IN ANY CASE THE CUSTOMER MAY NOT BRING OR INITIATE ANY ACTION OR PROCEEDING AGAINST CSS ARISING OUT OF THIS AGREEMENT OR RELATING TO ANY SOFTWARE PROVIDED HEREUNDER MORE THAN TWO YEARS AFTER THE RELEVANT CAUSE OF ACTION HAS ARISEN. 6.5 SEPARATE ENFORCEABILITY - SECTIONS 6.1 THROUGH 6.4 ARE TO BE CONSTRUED AS SEPARATE PROVISIONS AND WILL EACH BE INDIVIDUALLY ENFORCEABLE. 7. TERMINATION 7.1 Termination - This Agreement will terminate: a) at the option of either party if the other party materially defaults in the performance or observance of any of its obligations hereunder and falls to remedy the default within 30 days after receiving written notice thereof; and b) without limiting a), at the option of CSS if the Customer breaches section 3 of this Agreement provided that the right of termination will be in addition to all other rights and remedies available to the parties for breach or default by the other. 7.2 Suspension of Obligations - If either party should default in the performance or observance of any of its obligations hereunder, then, in addition to all other rights and remedies available to the non - defaulting party, the non - defaulting party may suspend performance and observance of any or all Its obligations under this Agreement, without liability, until the other party's default is remedied, but this section will not permit the Customer to suspend its obligation to make payments owing in respect of the Software. 7.3 Return of Software - In the event of termination of this Agreement for any reason whatsoever, Customer will immediately return to CSS all physical copies of Software delivered by CSS to the Customer or otherwise in the Customer's possession or control, except as expressly permitted by CSS to destroy, destroy all physical copies of the Software not returned to CSS, delete all electronic copies of the Software from Its systems, and certify in writing to CSS that such actions have all been completed. 8. AUDIT AND MONITORING RIGHTS 8.1 CSS may, upon a minimum of 24 hours written notice to the Customer, attend upon the Customer's premises and verify that the Software licensed pursuant to this Agreement is installed and being used only as permitted hereby. Such inspections may occur a maximum of twice per calendar year, and will be performed only during the Customer's regular business hours and conducted in a manner so as minimize to the extent reasonable any interference with the Customer's business. Further, CSS may, using automatic means which do not interfere with the use of the Software by the Customer or Users other than as described in this provisions, monitor at any time usage of the Software by the Customer and or its Users, through monitoring of the number of copies of any particular Module(s) in Concurrent Use. 9. GENERAL 9.1 Complete Agreement - This Agreement constitutes the complete and exclusive statement of the agreement between CSS and the Customer relating to the licensing of the Software, and supersedes all oral or written proposals, prior agreements and other prior communications between the parties, concerning the subject matter of this Agreement. 9.2 Force Majeure - Dates or times by which either party is required to perform under this Agreement, excepting the payment of any fees or charges due hereunder, will be postponed automatically to the extent that any party is prevented from meeting them by causes (other than inability to pay) beyond its reasonable control. 9.3 Notices - All notices and requests in connection with this Agreement will be given to the respective parties in writing and will be deemed given as of the first business day of the notified party following the day the notice is faxed or sent via overnight courier, providing a hard copy acknowledgment of such successful faxed notice transmission or evidence of such counering, as applicable, is retained. Notice may also be deposited in the Canadian or United States mails (depending upon the location of the party sending such mail), postage pre-paid, certified or registered, return receipt requested, and addressed to the other party at the address set out on the face hereof, and receipt of any such notice will be deemed given as of the 3,d business day of the notified party following such deposit. 9.4 Governing Law - This Agreement and performance hereunder will be governed by the laws of the jurisdiction where the Database Server is situated excepting in the case of Louisiana when the laws of California will apply, or in the case of Quebec when the laws of Ontario will apply. 9.5 Non - Assignability - This Agreement is not assignable by the Customer. Any assignment, purported assignment or attempt to assign by the Customer will be a material breach of this Agreement and will be void. 9.6 Survival - Sections 4, 6, 7.3 and 9 of this Agreement will survive termination and expiration of this Agreement. 9.7 U.S. Government Restricted Rights - The Software and documentation are provided with restricted rights. Use, duplication, or disclosure by the U.S. Government is subject to restrictions as set forth in subparagraph (c) (1)(fi) of The Rights in Technical Data and Computer Software clause at DFARS 252.227 -7013, or subparagraphs (c) (1) and (2) of the Commercial Computer Software - Restricted Rights at 48 CFR 52.227 -19, as applicable. The Contractor/ Manufacturer is Class Software Solutions Ltd., Suite 300, 6400 Roberts Street, Burnaby, British Columbia, Canada, V5G 4C9. CLASS Software Solutions Ltd. Software License Agreement 11 OCT02 Form (Terms and Conditions) 192 Page 5 of 5 Class Software Solutions Ltd. Suite 300, 6400 Roberts Street, software solutions Burnaby, BC Canada V5G 4C9 Shaping the future of communities t: 1800.661.1196 f: 604.432.9708 dass®dassinfo.com www dassmfo.com GENERAL SOFTWARE SERVICES AGREEMENT This document (the "Agreement"), consisting of: a) this cover page ( "Cover Page "), b) the attached table of Services ("Services Table "); c) the attached Terms and Conditions of CSS General Software Services Agreement (`Terms and Conditions'; and d) the attached form of Certificate of Insurance ( "Certificate of Insurance ") constitutes the agreement between the undersigned customer ( "Customer's and Class Software Solutions Ltd. ('CSSI whereby, CSS and the Customer hereby agree that, CSS will provide to the Customer the Services described in this Agreement, for prices and at rates as described in the Services Table as modified pursuant to the Terms and Conditions. Any apparent contradiction among this Cover Page, the Terms and Conditions, the Services Table and/or the Certificate of Insurance is to be resolved by giving priority to the Terms of Conditions, followed by the Cover Page, followed by the Services Table, and finally the Certificate of Insurance. The parties hereto each hereby acknowledge that they have read, understand and agree to be bound by this Agreement. Full Legal Customer Name Address Facsimile Class Software Solutions Ltd. Authonzed Signatory Date Authonzed Signatory Designated Customer contact - person/CSS System Administrator and site, if more than one, provide all Date {The remainder of this page is intentionally BLANK} 193 utions Ltd General Software Services Agreement 14SEP01 Form (Cover Page) Page 1 of 4 software solutions Shaping the future of communities SERVICES TABLE: Class Software Solutions Ltd: Suite 300, 6400 Roberts Street, Burnaby, BC Canada V513 4C9 C 1.800.661.1196 f: 604.432 9708 class @classinfo.com www dassorfo com Pre-Agreed Services Rate per Day Number of Days Total Pre-Project Planning and Documentation 51000 2 S 000 Includes the following services generally: A.i. Payment Processor Set-Up A.i. Progress Reporting A.lii. Project Gantt Chart – milestones and staff resources A iv. Report Definitions Implementation and Training Web- Based/0ff -Site 61 Database and CSS Software Installation $1000 B.ii CSS Software training $1000 Implementation and Training On -Site PLUSAIRFARE C.I. Database and CSS Software Installation $1000 1 $1,000 C i CSS Software training $1000 16 $16,000 Professional Business Services On -Site PLUSAIRFARE D i Business Process Re -En ineenn $1500 D ii Cash Handling and Audit Security Assessment $1500 D in Fit Analysis $1500 D iv. Project-Management $1500 D V. System and Procedures Audit $1500 Technical Services On -Site PLUS AIRFARE E i Database Services $1750 E ii. Network Services $1750 E iii Crystal Reports Services $1750 E iv Thin Client Services $1750 E v Web Customization Services $1750 Database Administration Services F i ORACLE database F it MS SOL database Various Service Rates (PLUS AIRFARE, ifa bcable RATES PER HOUR G.I. Report Customization & Query Support $200 for first hour $150lhour after 131 G i Other support relating to CSS Software $250/incident up to 1 hr $1251hour after 1st hr G m. Hardware Support 15% of list price of H/W purchased from CSS - min $500 G.iv Non -CSS issues i.e. relating to anything other than CSS Software and Hardware $250lncident up to 1 hr $125/hour after 1s' hr NOTE THAT RATES SHOWN INCLUDE ALL TRAVEL EXPENSES OTHER THAN AIRFARE Totals $19,000 1:34 Class Software Solutions Ltd General Software Services Agreement 14SEP01 Form (Services Table) Page 2 of 4 TERMS AND CONDITIONS OF CSS GENERAL SOFTWARE SERVICES AGREEMENT 1. DEFINITIONS I 1 Definitions - For the purposes of interpreting this Agreement, the following terms will have the following meanings: a) b) C) d) e) "Day" means eight (8) hours of work, whether provided during a single calendar day or otherwise. "Initial Installation " means the date upon which any of the Software has first been installed on any server computer owned or controlled by the Customer "Other Services" means Services other than Pre - Agreed Services acquired by the Customer under this Agreement. "Pre- Agreed Services" means Services which are expressly listed in the Services Table as being acquired hereunder by the Customer. "Release" means any release, update, patch, set of revisions, or bug/permanent fix or temporary bypass solution released by CSS to Its customers generally during the term of this Agreement, which provides enhancements and/or error corrections to the then - current Version or Release, and where a new Version has been released and no new Release has been released since the release of that Version, that Version will also constitute a Release for the purpose of determining whether Support or Maintenance is available with respect to that Version. New Releases will be denoted by an increase to the version number to the right of the decimal point such as from Release 1.1 to Release 12. f) "Services" means any and all types of services which CSS provides, to the Customer and/or to other customers of CSS, in the course of CSS' business, including but not limited to services relating to the installation, implementation, customization, optimization, administration, training and troubleshooting of computers, computer software including the Software, computer networks, databases, internet- related equipment and applications g) "Software" means computer code and programs, in executable code form only, including related data files, rules, parameters and documentation, which have been created or licensed by CSS and subsequently licensed by CSS to the Customer. h) "Version" means a version of the Software providing a particular functionality, while a new Version of the Software will provide new /additional functionality and/or improvements to a previous Version New Versions will be denoted by a change to the version number to the left of the decimal point such as from Version 10 to Version 2 0 3 3 Travel Expenses — Costs and rates as described in this Agreement Include all CSS personnel travel expenses other than airfare. The Customer will pay all airfare relating to travel of CSS personnel relating to Services provided at the Customer's location, which airfare will unless urgency on the part.of the customer requires otherwise, be at "coach" rates . -> 3 4 Shipping and Handling - The Customer will pay 311 shipping & handling charges, applicable sales, use, withholding and excise taxes, aro any other assessments in the nature of taxes, duties or charges however designated on the Services rendered under this Agreement, exclusive of taxes based on the net Income of CSS. 3.5 Applicable Currency - Unless specifically stated otherwise, all prices and amounts are in the currency of the country in which the Software Is Installed. 3.6 Invoices (Delivery, Payabillty and Interest) - CSS will provide Invoices to the Customer for all amounts owing by Customer hereunder, such invoices to be provided after provision of the Services to which they relate, and subsequently due within 30 days after receipt by the Customer. Overdue Invoices shall bear interest at 1 % per month, 12.56% per annum 4. ACCESS TO SYSTEM AND OTHER CUSTOMER OBLIGATIONS 41 Customer will provide, at no cost to CSS: a) sufficient space to allow CSS personnel on the Customer's site to perform the on- site Services acquired hereunder, b) office supplies and services such as photocopying, facsimile and telephone access; c) without limiting a), education and training facilities adequate to the training services acquired hereunder, including classroom space, networked PCs (minimum 1 PC for every two training participants), networked printing capability, computer display /projection facilities, and flip chart or whiteboard, plus markers and other ancillary supplies; d) subject to the security requirements of the Customer, 24 hour access to the Customer's system via either an always - available telephone circuit or an always available internet connection to enable CSS or its designated representative to perform any of the obligations placed upon CSS by this Agreement., and e) Symantec's Norton pcANYWHERE, Windows Terminal Services or Citnx s MetaFrame Server, to allow dial upfintemet access and install it to allow CSS to remotely diagnose and correct errors in the Software and provide other Services. 12 Headings - The headings contained in this Agreement are inserted for convenience 42 and do not form a part of this Agreement and are not intended to interpret, define or a) limit the scope, extent or intent of this Agreement or any provision hereof 2. SERVICES TO BE PROVIDED b) 2.1 CSS will provide to the Customer: a) all Pre - Agreed Services which the Customer hereby agrees, pursuant to the ) Services Table, to acquire, and b) all Other Services which the Customer from time to time agrees to acquire, provided that no Services other than Pre - Agreed Services will be provided by CSS unless CSS has, prior to such Services being rendered, received confirmation from the Customer that the Customer wishes to acquire such Services and will pay for such Services under the terms of this Agreement. 3. FEES AND PAYMENT 3 1 Pre - Agreed Services - The Customer will pay CSS the fees described in the Services Table for Pre - Agreed Services. 3.2 Other Services - Upon subsequent agreement from time to time between the Customer and CSS that the Customer will acquire Other Services, the Customer will pay for such Other Services at the service rates in effect at the time of provision of such Other Services, provided that the service rates shown In the Services Table will be effective for the 6 -month period following effective date of this Agreement, and thereafter relevant service rates, if different from the rates contained in the Services Table, will be provided to the Customer prior to such Other Services being rendered. d) Without limiting the Customer's obligations, Customer will - use its best efforts to upgrade to any new Release or Version of the Software as soon as possible after becoming aware of its availability, ensure that at all times at least one current staff person of the Customer, who is the Customer contact person named on the Cover Page and per c), has been fully trained on the Software, designate by written notice a single site and single person as the point of contact for telephone or other contact, which site and/or person the Customer may change upon 14 days prior notice; and provide particulars of the Customer's system configuration in sufficient detail to allow CSS to effectively provide Services hereunder 5. REPRESENTATIONS AND WARRANTIES 5.1 Insurance — CSS represents and warrants that it does and will at all times during the term of this Agreement maintain general liability Insurance as described in the Certificate of Insurance. 5.2 Limited Warranty of Services - CSS warrants that all services provided hereunder will be performed in full conformity with the Agreement, with the skill and care which would be exercised by those who perform similar services at the time the services are performed, and in accordance with accepted industry practice. In the event of a breach of the express warranties contained herein and/or in the event of non - performance and/or failure of CSS to perform the services in accordance with the Agreement, CSS will, at no cost to Customer, re- perform or perform the services so that the services conform to the warranties. y (t t ) Class Software Solutions Ltd General Software Services Agreement 14SEP01 Form (Terms and Conditions) Page 3 of 4 issuance by CSS of an on the expiry of sixty lam) days following ent and such Invoice �� at CSS' opGOn up under this Agreem provision OF L ►ABftm invoice to the Customer for tees payable nor to terminating under this pr TIES THE WARRANTIES SET remaining unpaid, provided that CSS hasp nor written notice of such non - XCLUSION OF OTHER WARRANTIES AND I- 1M1TAT10 10 da s' P with, or provided the Customer with at least nod may expire before, simultaneously ,PECIFIC EXCLUSION OF OTHER W ARRAN payment, which minimum AO-day period OR TiES, REPRESENTATIONS, CONDITIONS, BY day period; or assign this u SECTION 5.1 AND 5.2 ARE IN LIEU OF ALL OTHER WARTI i Y to 9 E ARE NO OTHER WARRAN after the s xty assigns or attempts INCLUDING, BUT NOT LIMITED TO THOSE s option it the other parry his Agreement IANTEES OR ANY KIND WHATSOEVER, INCLUDING, BU OS ECORRESPONDENCE d) at either P� expressly permitted by contract or tort) OR CUSTOM, reement other than as exp Y Pe rights and remedies ARDoNG MERCHANTABILITY, FITNESS FOR PUR IN EFFECT REGARDING Ag TITLE. DESIGN, CONDITION, OR QUALITY, provided that these rights of termination will au in addition r' other ;AMPLE, available to the parties for any breach or default hereunder' SERVICES. performance or IN NO EVENT WILL CSS BE LIABLE TO a should default in the pert NO INDIRECT DAMAGES — Suspension of Obligations - It either p rtY then in default to all othmarights uspend FOR INDIRECT DAMAGES OR LOSSES iiri 8 bservance of any of its obligations hereunder, the non - defaulting party STOMER OR TO Al Y OTHER PARTY OR INCIDENTAL, lions under this Agreement, without IN CONNECTION WITH THIS AGREEMENT, INCLUDING BUT NO in all its oblige itract or tort) LOST SAVINGS, remedies evadable to the non - defaulting party, +the EXCEPTING LOSS CP performance and observance of any but this Section will not perm Support and AITED TO DAMAGES FOR LOST PROFITS, a s default is remedied, in respect of )NSEQUENTiAL, PUNITIVE U ( SPECIAL DAMAGES, ,ability, until the other il Obligation to make payments owing Customer to suspend'ts 9 AMAGE FOR PERSONAL ILA NEGLIGENCE OF SSANGIBLE PROPER Software Services ESULTING FROM THE SO SON, CSS BECOMES LIABLETO other CSS's 3 LIMITS ON LIABILITY - IF FOR ANY REASON, g GENERAL This Agreement, as modified and atfe°ted by g 1 Complete Agreement — agreement between CSS and the GARDLESS OF THE FORM OF ACTION (Din re license tees and the terms of any 9 to mere provision of Software, 'USTOMER OR ANY OTHER PARTY DIRECTOR ANY OTHER DAMAGES F a ANY CAUSE WHATSOEVER, AND R standard r rely Vere10 ), is the complete contract or tort), EXCEPTING L1ABlLITY FOR PERSON INJURY OR DAM Customer relating to licensing of ��sect of Releases and t to he subject to which this Agreement relates in rasp parties with respec TANGIBLE PROPERTY, INCURRED IN CONNECTION WITH THIS AGREEMEN ve statement of the Agreement betwee all prior representations, Proposals, THEN WJURY, and exclusive cedes and merges express or Implied, between theLITY OF ants, oral or written, exp not be modified or p) THE AGGRE RED BY CUSTOMER AND ALL DAMAGES, OTHER PARTIES iN matter contained herein and supersedes AND LIABILITY INC C both parties• SERVICES WHICH GAVE games relating 10 written matter' duly duly executed by both pant may WfTH THIS AGREEMENT Wtlt. B HEMITED TO AN AMOUNT understanding ti and all other agreements, perform under CONNECTION altered except Y +s required to EQUAL TO THE CHARGES PAID TO CSS FOR which either party RISE TOT CLAIM FOR DAMAGES, AND tin the payment of any fees o icharges e even ed lrom meeting them hem by LAYING TO this Agreement excep 9 Y NOT BRING OR INITIATE ANY ACRTE R PROCEEDING g 2 Force Majeure ' Da to the extent that any party B) CUSTOMER MAY IS AGREEMENT QR AGAINST CSS ARISING OU C YEARS AFTER THE CAUSE OF ACTION NAS postponed uses beyond r tsireasonable control connection with this Agreement will be given or SERVICES MORE THAN TW uests m conneC given as of the third day ARISEN. Notices •Alf notices and req and will be deemed 9 merit of successful 1, 6 2 AND 6 3 ARE TO BE g 3 on the respective parties +n writing hardcopy acknowledgment following the day the notice +s taxed, pfovlding sited in the Canadian WILL EACH BE INDIVIDUALLY made up also be de po the notice, In the 6 ONSTRUED AS SEPARATE PIROVISiONSIAND faxed notice tansmission is retained. Notice may TE C nested, ENFORCEABLE. a aid, certified or registered, return receipt req ma+ls(or It the Customer Is resident outside Canada and is rendering postage pre-paid, Agreement TERM_ mails of that country), arties as indicated on the face of this Ag ?• reement will commence on the date of its execution and, and addressed to the p governed by 7 1 Tenn - The term of this Ag will continue indefinitely Agreement and performance hereunder will be gin In d rovided herein, Law This Ag subject to termination asp g 4 Governing NATION the laws appticable Uh the he lawis of Ca tom a will apply' or In installed, a of Quebec when a' TERM�This Agreement will terminate: erformance case of Louisiana 81 Termination, It the other parry materially defaults in the er default the Customer, and any lion of either party the laws of Ontario, Canada will apply a) at the op Agreement Is not assignable he Customer will be a or observance of any of its obligations hereunder and tarts a remedy g 5 Non - Assignability This m t to assign by assign its s alter receiving written notice thereof from the non defaulting party, assignment, purported assignment or attempt within 30 day becomes insolvent or banluupt or Agreement and will Iii be void. ators ormesellers at the option of either party It the other party or it a receiver or trustee +n material breach of this Ag stem integ b) In bankruptcy, obligations under this Agreement to CSS's system of this makes an assignment for the other partYaorr if any proceeding bankruptcy is appointed ainst the other party and +s not dismissed 9 6 Of liquidation Is instituted ag Survival - Sections 6 and 9 will survive termination an expiration receivership, commencement thereof; Agreement. within 30 days following 3eneral Sottware Services Ag reement aSEP01 worm (Terms and Cond+t+ons) Class Software Solutions Ltd 19V Page 4 Ot d Class Software Solutions Lill. Suite 300, 6400 Roberts Street, software solutions Burnaby, BC Canada V5G 4C9 Shaping the future of communities t: 1.800.661.1196 f: 604.432.9708 dass®dassinfo.com www dassinfo.com SOFTWARE SUPPORT AND MAINTENANCE AGREEMENT This document (the "Agreement "), consisting of: a) this cover page ( "Cover Pagel, b) the attached table of supported Software ("Software Tablet; C) the attached description of levels of support and maintenance ( "Levels Description'; d) the attached Terms and Conditions of CSS Support and Maintenance ('Terms and Conditfonsl; and e) the attached certificate of insurance ( "Certificate of Insurance ") constitutes the agreement between the undersigned customer ('Customer') and Class Software Solutions Ltd. ("CSSI whereby, and CSS and the Customer hereby agree that, the Customer will acquire, and CSS will provide, the software support and maintenance products and services described in this Agreement for the prices shown in the table below. Any apparent contradiction among this Cover Page, the Software Table, the Levels Description, and/or the Terms and Conditions is to be resolved by giving priority to the Terms and Conditions, followed by the Cover Page, Software Table and Levels Description in that order. Product or Service Description Cost 1. Support and Maintenance — Basic 2 Support and Maintenance — Premium RE: 1. or 2.: Preferred Renewal Date (Optional) _ (mm, dd, yyyy) _ ACCREDITATION DISCOUNT AVAILABLE? (To be completed by CSS past rnstallabon date) Yes/ (15 %) ( ) No Total Cost Payment Terms for Support and Maintenance 1 The cost for the Support and Maintenance services is payable annually in advance and is due in its entirety on the Support Start Date, unless the Customer has specified a Preferred Renewal Date in the appropriate space in the table above in which case only the cost of Support and Maintenance prorated from the Support Start Date to the Preferred Renewal Date is payable on the Support Start Date. Thereafter, the Support and Maintenance fee is payable in advance on every annual anniversary of the Support Start Date or, if there is a Preferred Renewal Date, every anniversary of the Preferred Renewal Date (the applicable anniversary being the "Support Renewal Date'. CSS will provide invoices to the Customer for all such amounts, such invoices due on the later of (a) the Support Start Date or applicable Support Renewal Date, as applicable, and (b) 30 days after receipt of the invoice Overdue invoices shall bear interest at 1 % per month, 12.56% per annum. 2. Subject to the availability of an "Accreditation Discount" as described in the Terms and Conditions, the annual cost of Support and Maintenance hereunder is 25% of the license fee which would be applicable if the Software with respect to which Support and Maintenance are provided hereunder were licensed anew by the Customer at CSS's standard license rates as they exist on the effective date hereof or the Support Renewal Date, as applicable, provided that, excluding increases due to Support and Maintenance of additional Software from one contractual year to the next, any increase in costs hereunder from one contractual year to the next may not exceed ten (10) percent of the Support and Maintenance fees payable for the year just ending upon that Support Renewal Date. 3. The Customer will pay all shipping & handling charges, applicable sales, use, withholding and excise taxes, and any other assessments in the nature of taxes, duties or charges however designated on the services rendered under this Agreement, exclusive of taxes based on the net income of CSS. 4. All prices are in the currency of the country in which the Software is installed. I me Danies hereto each tnat tnev nave reap, unoerstano ano agree to be Douno by this Designated Customer contact Full Legal Customer Name Authorized Signatory person/CSS System Administrator and site; it more than one, provide all Address Facsimile Class Software Solutions Ltd. Date Authonze`d Signatory Date 9" Class Software Solutions Ltd. Support and Maintenance 11 OCT02 Form (Cover Page) Page 1 of 6 software solutions Shaping the future of communities SOFTWARE TABLE: Licensed CSS Software Modules Class Software Solutions Ltd. Suite 300, 6400 Roberts Street, Burnaby, BC Canada V5G 4C9 t• 1 800 661 1196 f: 604.432 9708 dass @classinfo corn www classinfo.com Module No. of Copies of Module Supported) Maintained Initial Software Licensing Cost Total Module Support) Maintenance Cost OperatIng Modules Associated Maintenance Mode ren to ets ;= Program Registration (Program Maintenance 5 $1,750 $2,187.50 u. FlexRe (automatically licensed if i is licensed iU Membership & Pass Management (Membership Pass Maintenance $1,750 IV. Facility Booking (Facility Maintenance 3 $1,750 $1,31250 V QuickRez (automatically licensed if iv is licensed V1. Point of Sale & Site -based Inventory POS Maintenance $3,500 VII. Sort Scheduling $1,750 viii. Browse Facility Bookings $500 ix IVR — Registration, QuickRez and Voice Info min. 4 lines IVR Maintenance $1,750 System Features ah., -!., •.E<•. LS..: /(.1}i?.rl;ilE:i'6f'i'R,(•'w Server Based Licensing� •- -,u +•.��,e• � -• -. �:*•• x Randomization $5,000 xi Affinity xii External Interfaces —Banner $5,000 X111 External Interfaces — Financial Accounts Payable and General Ledger) 1 $1,750 $43750 xiv External Interfaces — Deskto Publishing $1,750 xv Multilingual Capability $500 xvi IVR - Registration & Voice Server $5,000 xvu IVR — QuickRez Booking & Voice Server $5,000 xviii Payment Processing Server Credit and, Debit and Electronic Funds Transfer 1 $5,000 $1,250 User -Based Licensing Ax Credit Card and Debit Card Payment Processing eConnect OW4 W-11 Internet Access (Login-Based) xx Internet Program Registration (automatically licensed if both xxu and xxiii are licensed xxi Internet QuickRez Bookings $5,000 xxu Internet Login 25 Concurrent Users permitted per license 1 $5,000 $1,250 Internet Enabling (Non-login based xxin Internet Program Query 1 $5,000 $1,250 xxiv Internet Facility Inventory Query and Availability $5,000 xxv MAP $5,000 System Modules- -Costs included in costs of other licensed Modules r xxvi System Utilities as defined in the Terms and Conditions Other xxvii Information Management 1 $500 $125 xxvia Membershi p Pass Validation $500 Total Cost $7,812.50 Total cost indicated is potentially subject to reduction per Accreditation Discount As per the Cover Page, the amounts shown in the "Initial Software Licensing Cost" and "Total Module Support/ Maintenance Cost" columns of the Software Table are applicable only upon the date of entry into this Agreement, and are subject to change thereafter in accordance with this Agreement's terms. Class Software Solutions Ltd Support and Maintenance 11 OCT02 Form (Software Table) Page 2 of 6 198 software solutions Shaping the future of communities DESCRIPTION OF LEVELS OF ANNUAL SUPPORT AND MAINTENANCE 1. Basic Basic Annual Support and Maintenance includes the following: • unlimited toll free telephone support between 6:00 am and 5:30 pm Pacific Time ( "PT") Mon — Fri ( "Regular Support Hours ") and • unlimited dial -in access support (see Notes a, b and c below for qualification) for "system down" issues (only) between 5 AM - 6 AM and 5:30 PM — 11:00 PM (PT) weekdays and 5:00 a.m. — 11:00 p.m. (PT) Saturday and Sunday ( "Extended Support Hours ") • limited report customization & query support (i.e. calls of 15 minutes duration or less) • access to CSS's secure Web site • regular documentation and communications provided to the Customer • new Releases and Versions as described in the Terms and Conditions Notes: a) Qualifying sites must have direct dial -in and Internet e-mail capability for Extended Support Hours. b) Support calls placed during Extended Support Hours must be placed through an authorized contact person. c) Under Basic Annual Support and Maintenance, Support during Extended Support Hours is available only for "system down" problems that result in the Customer's inability to fulfill critical business functions (i.e. those pertaining to core functionality such as processing registrations, memberships, rentals) and that have no reasonable work - around. All other calls — including all calls related to upgrades — placed by the Customer within Extended Support Hours will be billed to the Customer under a separate agreement. 2. Premium Premium Support provides for the same services as Basic Annual Support and Maintenance, and additionally provides that, subject to Notes a) and b) above, all Support available during Basic Support Hours is also available during Extended Support Hours. 3. Holiday Hours The CSS Support Desk will be open with reduced staff on the following Canadian statutory holidays: Good Friday; Victoria Day (3rd Monday in May); Canada Day (July 1s); BC Day (1 St Monday in August); Thanksgiving (2nd Monday in Oct); Remembrance Day (November 11); Boxing Day (December 26). On the following holidays, the CSS Support Desk will be closed: New Year's Day, Christmas Day, Labor Day (1 st Monday in September). Class Software Solutions Ltd Support and Maintenance 11 OCT02 Form (Levels Descnption) Page 3 of 6 199 TERMS AND CONDITIONS OF CSS SUPPORT AND MAINTENANCE 1. DEFINITIONS 1.1 Definitions - For the purposes of interpreting this Agreement, the following terms will have the following meanings* a) "Initial Installation " means the date upon which any of the Software has first been Installed on any server computer owned or controlled by the Customer b) "Maintenance" means the provision of error Investigation and repair services and of new Versions and Releases, as described in Section 3.1. c) "Module" means a single type of Software referred to in any particular line Item of the Software Table, such that each such line Item refers to one, and only one, Module, regardless of the number of copies referred to in such line Item, except in line Item xxvi to which h) applies. d) "Release" means any release, update, patch, set of revisions, or bugipermanent fix or temporary bypass solution released by CSS to its customers generally during the term of this Agreement, which provides enhancements and/or error corrections to the then - current Version or Release, and where a new Version has been released and no new Release has been released since the release of that Version, that Version will also constitute a Release for the purpose of determining whether Support or Maintenance is available with respect to that Version. New Releases Will be denoted by an increase to the version number to the right of the decimal point such as from Release 1 1 to Release 1.2 e) "Software" means computer code and programs, in executable code form only, including related data files, rules, parameters and documentation, which have been created or licensed by CSS and are identified in the Software Table as being subject to Support and Maintenance in connection with this Agreement, and any Versions or Releases thereof provided by CSS, in executable form. f) "Support" means the ongoing telephone and dial -in support and problem resolution to assist the Customer in the use of the Software. It may include but is not limited to response to inquiries regarding the operation, installation, administration and general technical assistance requested by the Customer. Support also includes , provided that such assistance can be provided in fifteen (15) minutes or less i) limited assistance with report customization and the development of custom queries, and ii) assistance to isolate the source of problems and/or to troubleshoot difficulties resulting from sources other than CSS products or services, such as: • General network support - for example network access, printing, backup & restoration; • PC hardware trouble shooting, • PC setup, configuration and optimization; • Network operating system configuration and functionality; • Basic Microsoft Corporation 'Windows" functionality (e g. using File Manager or Explorer), • Modem configuration & setup, • Data corruption due to lack of disk space; and • Loss of supervisor or other password but expressly excludes any services or assistance relating to database issues, unless acquired under an addendum to this Agreement. g) "Support Start Date" means the day ninety (90) days after Initial Installation. h) "System Utilities" includes the following Modules: Accounting Processes, Archive Class Database, Central Login, Class Oracle Database Creator, Compact Class Database, Copy Class Database, Edit Class Database, Large Settlement Processor, License Class Modules, Log Accounting Information, Maintain Class Database, Reset Barcodes, System Maintenance, Upgrade Class Cash 3 0 Database, Upgrade Class Database and View Components i) "Version" means a version of the Software providing a particular functionality, while a new Version of the Software will provide new /additional functionality and/or improvements to a previous Version New Versions will be denoted by a change to the version number to the left of the decimal point such as from Version 10 to Version 2 0 1.2 Headings - The headings contained In this Agreement are inserted for convenience and do not form a part of this Agreement and are not intended to interpret, define or limit the scope, extent or Intent of this Agreement or any, provision hereof. 2. SUPPORT SERVICES 2.1 CSS will provide to the Customer Support for. a) the Release of the Software that is from time to time the most recently - released, generally available Release, and b) for the twelve (12) months immediately following general availability of the Release described In a), for the Release which immediately precedes that Release. Support services will not be provided for any non - current Version or Release after twelve (12) months from the date of availability of the newer Version or Release. 3. MAINTENANCE SERVICES 3.1 With respect to any Release of the Software supported at the time, upon receipt of notification from the Customer's authorized contact personnel of an apparent error in the Software, CSS will use commercially reasonable efforts to promptly investigate the issue and determine whether or not there is in fact an error and to advise the Customer that either an error does not exist, or confine that one does exist and what, if any, work- around exists. Errors will be deemed to be any design or programming error in the Software attributable to CSS which prevents the Software from substantially complying with the functionality as set out in the user documentation (on -line or hard -copy) delivered with the Software and which matenally affects the use, function or performance of the Software When errors are confirmed, CSS will use commercially reasonable efforts to correct such errors and provide Customer with a correction or service pack for the Software as soon as it is practical in CSS's sole discretion 3.2 CSS will provide to the Customer, either physical form by mail or couner or in electronic form via the Internet, new Releases and Versions (and appropriate documentation) as such Releases or Versions (and documentation) become available, without additional charge 4. ASSIGNMENT OF PRIORITIES FOR SUPPORT ISSUES 41 New support incidents are assigned one of the following four priority levels, each with its respective standard completion target: Call Description Standard Priority Completion Level Target A — Down Fatal Issues that result In the Within 12 hours Customer's Inability to fulfill critical business functions (i.e. those pertaining to core functionality such as processing registrations, memberships, rentals) and that have no reasonable work- around. B — Urgent Serious issues significantly Impacting Within 24 hours use of system but do not prevent core functions (such as processing registrations, memberships, rentals) from being fulfilled. C — Normal All other issues, except those classified Within 36 hours. as D (Low). D — Low Issues that are not time - sensitive or None may be undertaken as customer service Initiatives outside the scope of this Agreement. Customer will request a ranking of the call priority when initially reporting the incident Should there be any disagreement over the priority assigned to a particular incident, or any other aspect of its handling, by CSS support staff, Customers are encouraged to first speak directly to the support representable dealing with the issue in order to arrive at an acceptable solution In cases where escalation is desired or necessary, please contact the Supervisor, Support Services with any concerns you may have (phone 1- 800 -663- 4991) Class Software Solutions Ltd Support and Maintenance 11 OCT02 Form (Terms and Conditions) Page 4 of 6 20 0 5. EXCLUDED SUPPLIES AND SERVICES 51 Without limitation, the following supplies and services ire excluded from Support and Maintenance, a) services which are required to remedy problems that stem from changes to or defects in system configuration upon which the Software was initially installed; b) services which are required to remedy problems which do not stem from any defect in Software, c) services which are required to remedy problems caused by lack of training of Customer's personnel improper treatment or use of the Software; d) full report customization service; e) any and all hardware support, maintenance or troubleshooting issues, except as described in section 1 1 1.t)o), regardless at the source of such hardware. 6. FEES AND PAYMENT 61 In consideration of the Support and Maintenance provided hereunder, Customer agrees to pay CSS the fees described on the Cover Page, as modified pursuant to this Agreement In the event the Customer requires Support and Maintenance for additional Software, the Customer agrees to pay CSS the additional Support and Maintenance fees applicable based upon the fees then in effect, prorated from the date of agreement to acquire such services to the Support Renewal Date. Payment, other than amounts which may be adjusted under these Terms and Conditions, will be in accordance with the payment terms set out on the Cover Page 62 Unless the Software Table indicates otherwise, the fees charged hereunder are applicable to Support and Maintenance of Software used with respect to only a single database of Customer data. If the Customer, after entenng this Agreement, places in service one or more additional databases to be used in relation to the Software, then for each such additional database an additional 25% of all Support and Maintenance fees charged hereunder, exclusive of such extra database fees, will be payable. The Customer will notify CSS as soon as reasonably possible of the installation or use of any such additional database(s) 6 3 If the Customer has indicated to CSS that the Customer intends to qualify for an "Accreditation Discount ", then the total cost of Support and Maintenance hereunder will be discounted by fifteen (15) per cent, and the Cover Page modified accordingly by CSS, provided that on or before the Support Start Date, a CSS representative has venfted to CSS's reasonable satisfaction that all of the following cntena are met a) Approved dial -In access — The Customer has Symantec's Norton pcANYWHERE, Windows Terminal Server or similar means, and appropriate internet connections, for dial -in access by CSS personnel at any time except for reasonable system downtime for system maintenance and in particular without exception relating to the Customer's security requirements, b) CSS System Administrator(s) - The Customer has one or more employees in the department or agency using the Software (each a "CSS System Administrator') trained on all of the Software, who are available to work with other users of the Software and able to handle most of the basic questions from the Customers users of the Software. The CSS System Administrators must also be familiar with the version of the Microsoft Corporation 'Windows." based operating system in use by the Customer, be familiar with the setup and installation of the Software on workstations used to access the Software, and know the administrative login and password. All communications between the Customer and CSS are to occur through a CSS System Administrator, who must be authonzed to make policy decisions for the Customer relating to the Software, c) Electronic Communication — The CSS System Administrator(s) is (are) capable of communicating with CSS via the internet and electronic mail for support and file transfer purposes, d) Database Administrator - The Customer has one or more employees in the department or agency using the Software with expertise relating to the database platform used by the Software, evidenced either by certification or course work reasonably satisfactory to CSS, or by equivalent experience including the ability to install, maintain, backup and restore, troubleshoot, and optimize the database environment, and the Customer assumes full responsibility for maintaining the Customer's database environment such that CSS has no obligations to provide any support whatsoever relating to the Customer's database(s), and e) Network Administrator — the Customer has one or more employees in the department or agency using the Software with expertise relating to the network operating system by which client workstations are connected to or use the Software, evidenced either by certification or course work reasonably satisfactory to CSS, or by equivalent expenence including the ability to install, maintain, troubleshoot, and optimize the network, and the Customer assumes full responsibility for maintaining the Customer's network environment such that CSS has no obligations to provide any support whatsoever relating to the network, and if at any time dunng the term of this Agreement any of these cntena are not met, the Accreditation Discount will no longer be valid and the amount discounted from the total fees for Support and Maintenance as a result of such Accreditation Discount, pro -rated from the date such criteria were first not met until the next - following Support Renewal Date, will immediately be payable by the Customer to CSS, such amount to be invoiced by CSS to the Customer. The Customer will immediately notify CSS upon any of these criteria no longer being met 6.4 If at any time after the Customer has initially licensed any of the Software from CSS, the Customer's nght to receive Support and Maintenance, or comparable services, from CSS under this Agreement or a comparable agreement has lapsed for any reason whatsoever, voluntarily or otherwise, and the Customer wishes to receive Support and Maintenance from CSS, the Customer will pay to CSS, prior to re- instatement of Support and Maintenance services. a) all fees that would have been payable hereunder had this Agreement been in force during the time dunng which Support and Maintenance rights had so lapsed, and b) an additional fee of forty (40) per cent of the license fees which would be payable if the Software to be subject to such Support and Maintenance were licensed anew at CSS's then - standard license fees on the date of re- instatement of Support and Maintenance nights. 7. ACCESS TO SYSTEM AND OTHER CUSTOMER OBLIGATIONS 71 Customer will provide, at no cost to CSS: a) sufficient space to allow CSS personnel on the Customer's site to perform the on- site Services acquired hereunder; b) office supplies and services such as photocopying, facsimile and telephone access, c) without limiting a), education and training facilities adequate to the training services acquired hereunder, including classroom space, networked PCs (minimum 1 PC for every two training participants), networked pnnbng capability, computer displaylprojection facilities, and flip chart or whiteboard, plus markers and other ancillary supplies; d) subject to the secunty requirements of the Customer, 24 hour access to the Customer's system via either an always - available telephone circuit or an always available Internet connection to enable CSS or its designated representative to perform any of the obligations placed upon CSS by this Agreement; and e) Symantec's Norton pcANYWHERE, Windows Terminal Services, Citrix s MetaFrame Server or similar means, to allow dial upfintemet access and install it to allow CSS to remotely diagnose and correct errors in the Software and provide other Services. 72 Without limiting the Customer's obligations, Customer will: a) use its best efforts to upgrade to any new Release or Version of the Software as soon as possible after becoming aware of its availability; b) ensure that at all times at least one current staff person of the Customer, who is the Customer contact person named on the Cover Page and per c), has been fully trained on the Software; c) designate by wntten notice a single site and single person as the point of contact for telephone or other contact, which site and/or person the Customer may change upon 14 days pnor notice; and d) provide particulars of the Customer's system configuration in sufficient detail to allow CSS to effectively provide Services hereunder 8. REPRESENTATIONS AND WARRANTIES 8.1 Insurance — CSS represents and warrants that it does and will at all times during the term of this Agreement maintain general liability insurance as descnbed in the Certificate of Insurance. 8 2 Limited Warranty of Services - CSS warrants that all services provided hereunder will be performed in full conformity with the Agreement, with the skill and care which would be exercised by those who perform similar services at the time the services are performed, and in accordance with accepted industry practice. In the event of a breach of the express warranties contained herein and/or in the event of non - performance and/or failure of CSS to perform the services in accordance with the Agreement, CSS will, at no cost to Customer, re- perform or perform the services so that the services conform to the warranties. 9. EXCLUSION OF OTHER WARRANTIES AND LIMITATION OF LIABILITY Class Software Solutions Ltd Support and Maintenance 11 OCT02 Form (Terms and Conditions) Page 5 of 6 ?nJ 9,1 SPECIFIC EXCLUSION OF OTHER WARRANTIES - THE WARRANTIES SET OUT IN SECTION 81 AND 8 2 ARE IN LIEU OF ALL OTHER WARRANTIES, AND THERE ARE NO OTHER WARRANTIES, REPRESENTATIONS, CONDITIONS, OR GUARANTEES OR ANY KIND WHATSOEVER, EITHER EXPRESS OR IMPLIED BY LAW (in contract or tort) OR CUSTOM, INCLUDING, BUT NOT LIMITED TO THOSE REGARDING MERCHANTABILITY, FITNESS FOR PURPOSE, CORRESPONDENCE TO SAMP! "'!TLE, ^ESICN, CONDITION, OR QUALITY. 9 2 NO INDIRECT DAMAGES — IN NO EVENT WILL CSS BE LIABLE TO CUSTOMER OR TO ANY OTHER PARTY FOR INDIRECT DAMAGES OR LOSSES (In contract or tort) IN CONNECTION WITH THIS AGREEMENT, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOST PROFITS, LOST SAVINGS, OR INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR SPECIAL DAMAGES, EXCEPTING LOSS OR DAMAGE FOR PERSONAL INJURY OR DAMAGE TO TANGIBLE PROPERTY RESULTING FROM THE SOLE NEGLIGENCE OF CSS. 93 LIMITS ON LIABILITY -IF FOR ANY REASON, CSS BECOMES LIABLE TO CUSTOMER OR ANY OTHER PARTY FOR DIRECT OR ANY OTHER DAMAGES FOR ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF ACTION (in contract or tort), EXCEPTING LIABILITY FOR PERSON INJURY OR DAMAGE TO TANGIBLE PROPERTY, INCURRED IN CONNECTION WITH THIS AGREEMENT, THEN: A) THE AGGREGATE LIABILITY OF CSS FOR ALL DAMAGES, INJURY, AND LIABILITY INCURRED BY CUSTOMER AND ALL OTHER PARTIES IN CONNECTION WITH THIS AGREEMENT WILL BE LIMITED TO AN AMOUNT EQUAL TO THE CHARGES PAID TO CSS FOR THE SERVICES WHICH GAVE RISE TO THE CLAIM FOR DAMAGES, AND B) CUSTOMER MAY NOT BRING OR INITIATE ANY ACT OR PROCEEDING AGAINST CSS ARISING OUT OF THIS AGREEMENT OR RELATING TO RELEASES OR SERVICES MORE THAN TWO YEARS AFTER THE CAUSE OF ACTION HAS ARISEN 94 SEPARATE ENFORCEABILITY -SECTIONS 9.1, 9.2 AND 9.3 ARE TO BE CONSTRUED AS SEPARATE PROVISIONS AND WILL EACH BE INDIVIDUALLY ENFORCEABLE. 10. TERM 101 Term - The term of this Agreement will commence on the Support Start Date and, subject to termination as provided herein, will continue until the following Support Renewal Date, after which it will be automatically renewed for subsequent one year terms on the same terms and conditions as set out herein (with the exception of the fees payable which may be revised by CSS in accordance with this Agreement) upon CSS rendering an invoice therefor unless terminated by the Customer at least ninety (90) days prior to the Support Renewal Date upcoming from time to time. 11. TERMINATION 11 1 Termination -This Agreement will terminate a) at the option of either parry if the other party materially defaults In the performance or observance of any of its obligations hereunder and fads to remedy the default within 30 days after receiving written notice thereof from the non -defaulting party, b) at the option of either party if the other party becomes insolvent or bankrupt or makes an assignment for the benefit of creditors, or if a receiver or trustee in bankruptcy is appointed for the other party, or if any proceeding in bankruptcy, receivership, or liquidation is instituted against the other parry and is not dismissed within 30 days following commencement thereof; at CSS' option upon the expiry of sixty (60) days following issuance by CSS of an invoice to the Customer for fees payable under this Agreement and such Invoice remaining unpaid, provided that CSS has prior to terminating under this provision provided the Customer with at least ten (10) days' prior written notice of such non- payment, which minimum 10-day period may expire before, simultaneously with, or after the sixty day period; or d) at either partys option If the other party assigns or attempts to assign this Agreement other than as expressly permitted by this Agreement; provided that these rights of termination will be in addition to all other rights and remedies available to the parties for any breach or default hereunder. 112 Suspension of Obligations - If either party should default in the performance or observance of any of its obligations hereunder, then, in addition to all other rights and remedies available to the non - defaultrg party, the non - defaulting party may suspend performance and observance of any or all its obligations under this Agreement, without liability, until the other party's default Is remedied, but this Section will not permit the Customer to suspend Its obligation to make payments owing in respect of Support and other Software Services. 12. GENERAL 12.1 Complete Agreement —This Agreement, as modified and affected by CSS's standard Software license fees and the terms of any agreement between CSS and the Customer relating to licensing of Software (as opposed to the mere provision of Software, to which this Agreement relates in respect of Releases and Versions). Is the complete and exclusive statement of the Agreement between the parties with respect to the subject matter contained herein and supersedes and merges all prior representations, proposals, understandings and all other agreements, oral or written, express or Implied, between the parties relating to the matters contained herein This Agreement may not be modified or altered except by written instrument duly executed by both parties. 12 2 Force Maleure - Dates or times by which either party is required to perform under this Agreement excepting the payment of any fees or charges due hereunder will be postponed automatically to the extent that any parry is prevented from meeting them by causes beyond its reasonable control. 12.3 Notices - All notices and requests in connection with this Agreement will be given or made upon the respective parties in writing and will be deemed given as of the third day following the day the notice is faxed, providing hardcopy acknowledgment of successful faxed notice transmission is retained Notice may also be deposited in the Canadian mails(or if the Customer is resident outside Canada and is rendering the notice, In the malls of that country), postage pre -paid, certified or registered, return receipt requested, and addressed to the parties as indicated on the face of this Agreement 12.4 Governing Law - This Agreement and performance hereunder will be governed by the laws applicable in the jurisdiction where the Software is situated, excepting in the case of Louisiana when the laws of California will apply, or in the case of Quebec when the laws of Ontario, Canada will apply. 12.5 Non - Assignability - This Agreement is not assignable by the Customer, and any assignment, purported assignment or attempt to assign by the Customer will be a material breach of this Agreement and will further be void. CSS may assign its Support or Maintenance obligations under this Agreement to CSS's system integrators or resellers. 12.6 Survival - Sections 6 4, 9 and 12 will survive termination and expiration of this Agreement. Class Software Solutions Ltd Support and Maintenance 11 OCT02 Form (Terms and Conditions) Page 6 of 6 Quoted by: Holly Brown I Date: September 16, 2003 Quote Expiration: December 16, 2003 Quote Number: 15045 Class Pricing/Estimate Form City of El Segundo Phone: 401 Sheldon Street Fax: El Segundo, CA 902450989 Email: Incident: 75914 Purchase Order: CLASS SOFTWARE MODULES Module Class Licenses Cost Cost Fee Service Dai. 1 -CORE MODULE PRICING Program Registration 5 $1,750 $8,750 $2,187.50 3 Facility Booking 3 $1,750 $5,250 $1,312.50 3 Membership & Pass Management 0 $1,750 2 Point of Sale 0 $3,500 2 Sports Scheduling 0 $1,750 1 2 - ADD ON MODULES Payment Processing Server (Credit, Debit, & EFT) 1 $5,000 $5,000 $1,250 2 Facility Viewer 0 $500 1 Membership Scanning 0 $500 0 Multilingual Capability 0 $500 3 3- eCONNECT IVR Client (min 4 lines) 0 $1,750 0 IVR Registration Server 0 $5,000 4 Internet Logins (25 concurrent users per license) 1 $5,000 $5,000 $1,250 2 Internet Program Query & Registration 1 $5,000 $5,000 $1,250 2 Internet Facility Query & Availability 0 $5,000 2 Internet QuickRez Bookings 0 $5,000 1 Internet Facility Map Link 0 $1,750 0 Internet Kiosk (per kiosk) 0 $1,750 0 4 - REPORTING VALUES Information Management 1 $500 $500 $125 2 External Interface - Financial 1 $1,750 $1,750 $437.50 2 External Interface - Desktop Publishing 0 $1,750 1 Total License Cost $31,250 Annual Maintenance Cost $7,812.50 3RD PARTY HARDWARE/SOFTWARE Description Quantity Database to be supplied by the Customer 0 $0 Price Total Hardware Cost $C CONSULTING AND TRAINING Description Days Unit Price Extended Price Pre - Project Planning and Documentation (off -site) 2 $1,000 $2,000 Page 1 2 A .i Database and Software Installation 1 $1,000 $1,000 Implementation and Training Days 16 $1,000 $16,000 Prof. Business Svcs. Bus. Process Reengineenng 0 $1,500 Prof. Business Svcs. Cash handling and Audit 0 $1,500 Prof. Business Svcs. Ft Analysis 0 $1,500 Prof. Business Svcs. Project Management 0 $1,500 Prof. Business Svcs. System and Procedure Audit 0 $1,500 Tech. Svcs. Crystal Report services 0 $1,750 Tech. Svcs. Database services 0 $1,750 Tech. Svcs. Network services 0 $1,750 Tech. Svcs. Thin Client services 0 $1,750 Tech. Svcs. Web customization svcs 0 $1,750 Web based Database and Software Installation 0 $1,000 -Web based Software training 0 $1,000 Total Services Cost " " - - 00nb0 Total Software Cost $31,250 Total Maintenance Cost $7,812.50 Total Services Cost $19,000 Total 3'" Party Hardware /Software Cost $0 Grand Total $58,062.50 Please Note 1. Sales taxes, where applicable, are not included and prices are in the currency of the country of installation (subject to change without notice). 2. Hardware, operating system, 3rd party software and site preparation are not included unless otherwise noted. 3. Annual software maintenance is 25% of prevailing list (min. $1500 /yr) 4. Maintenance Accreditation and Internet Discounts, as well as Extended Support options are available and outlined in the Software Services Agreement 5. Pre - Project planning and Documentation fees are $1,000 per day for off -site services. 6. On -site Implementation and Training Services are $1,000 per day exclusive of airfare, five (5) participants per class. Additional participants $100 each to a maximum of ten (10). 7. On -site Professional Services are $1,500 per day exclusive of airfare. 8. On -site Technical Services are $1,750 per day exclusive of airfare. 9. Customer requires a modem (USR 28,800 V.34bis or better), comm software and dedicated phone line for support. 10. A dedicated database server, as well as a Windows server is highly recommended for each of the IVR and Internet (plus MS IIS) modules. 11. Class ships on CD ROM. 12. A full set of manuals is provided on the CD provided with each system. 13. Internet Services require database access components, priced separately by database. Page,'04 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 2003 AGENDA ITEM STATEMENT AGENDAHEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding purchase of Security System for the golf course pro shop. This is an approved CIP project for the golf course. (Fiscal impact is $12,902.00.) RECOMMENDED COUNCIL ACTION: 1 . Approve purchase of Sensormatic Security System for the pro shop at the golf course. 2. Alternatively, discuss and take other action regarding this item. BACKGROUND & DISCUSSION: In the last two audits of the golf course, the auditor has mentioned improving the security system in the pro shop. The Sensormatic system is the same system that department stores use. There is a tag attached to all items in the shop that must be removed with a special tool. If the tag goes through the door way, it sets off an alarm. Both doors of the pro shop would be set up with alarms. Three quotes were received for the system: 1. Sensormatic - $12,902.00 2. ADT Systems- $16,070.00 3. Madishane Inc.$14,352.00 Staff is recommending the Sensormatic System. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $12,902.00 Amount Requested: Account Number: 503 -400- 5306 -8103 Project Phase: Appropriation Required: _Yes x No ORIGINATED: DATE: Ak� Stacia ancini, Recreation and Parks Director REVIEWED BY: DATE: Mary Stre , City Manager 9014 .5 G. REPORTS — CITY MANAGER 15. Oral report regarding progress on the downtown project 15 2'}6