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2003 OCT 08 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired. Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p.m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, OCTOBER 8, 2003 — 5:00 P.M. Next Resolution # 4328 Next Ordinance # 1367 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators; as follows- 1,101 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — None CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — 2 matters 1 Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units- Police Officers' Association and Firefighters' Association 2. Labor Negotiator: Mary Strenn, City Manager Bargaining Unit: Police Management Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8): -0- matter SPECIAL MATTERS — 6:15 PM SESSION Interview candidates for the Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory Committee and Capital Improvement Program Advisory Committee. 002 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, OCTOBER 8, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Timothy Schepman of St. John's Lutheran Church PLEDGE OF ALLEGIANCE — Councilmember Nancy Wernick Next Resolution # 4328 Next Ordinance # 1367 003 PRESENTATIONS - (a) In honor of 25 years of service, City Manager, Mary Strenn, is recognized for her significant contributions and achievements in the advancement of local government administration by the International City /County Management Association (ICMA) presented at the ICMA's 89th Annual Conference in Charlotte, North Carolina, September 24, 2003. (b) Proclamation inviting the El Segundo community to observe Fire Prevention Week by heeding to the message: "When Fire Strikes - Get Out, Stay Out!" and proclaiming the week of October 5 through October 11, 2003 as Fire Prevention Week. ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. (a) A five - minute overview presentation on WRD's projects and programs by Adeline Yoong, Director, Government Relations, Water Replenishment District of Southern California. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS 4 {904 C. UNFINISHED BUSINESS 1. Consideration and possible action to approve agreements with Cassidy & Associates, The MWW Group and Urban Dimensions for work related to the City's efforts regarding Los Angeles International Airport (LAX). Fiscal Impact $481,200. Recommendation — (1) Authorize the Mayor to execute consultant agreements, as approved to form by the City Attorney, with Cassidy & Associates, The MWW Group and Urban Dimensions effective October 1, 2003; (2) Alternatively, discuss and take other action related to this item. 2. Consideration and possible action regarding a progress report on the update to the Circulation Element of the General Plan. Fiscal Impact approximately $29,000 if Land Use Element Amendment is authorized. Recommendation — (1) Consider progress report for Circulation Element update; (2) Provide direction to staff to use the "No Land Use Change" scenario as the "Project and not to prepare an amendment to the Land Use Element of the General Plan; (3) Provide direction to staff to begin preparation of the Environmental Impact Report and draft Circulation Element; (5) Alternatively, discuss and take other action related to this item. 3. Consideration and possible action regarding a status report and overview of the Residential Sound Insulation Program. Recommendation — (1) Receive and file; (2) Alternatively, discuss and take other action related to this item. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4. Consideration and possible action regarding a report from the Aviation Safety and Noise Abatement Committee regardina the LAX Master Plan. Recommendation — (1) Receive an oral report of the Committee regarding its position on current Los Angeles International Airport issues; (2) Alternatively, discuss and take other action related to this item. 5 005 5. Consideration and possible action regarding the interviews of candidates to the Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory Committee and Capital Improvement Program Advisory Committee, held at 6:15 p.m., October 8, 2003. Recommendation — (1) Announce the appointments; (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Warrant Numbers 2536015 to 2536436 on Register No. 24 in the total amount of $2,494,860.68 and Wire Transfers from 9/5/2003 through 9/26/2003 in the total amount of $1,169,533.85. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 7. City Council Meeting Minutes of September 16, 2003. Recommendation — Approval. 8. Consideration and possible action to adopt a resolution from the League of California Cities supporting a statewide ballot measure to allow voters to decide whether local tax funds may be used for state government operations. Recommendation — (1) Adopt resolution; (2) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action to authorize staff to solicit proposals from qualified consulting firms to provide construction documents and specifications for the Recreation Park Parking Lot Improvement Project (north parking lot off Pine Avenue and south parking lot off Eucalyptus Drive) — Approved Capital Improvement Program. Estimated Cost $160,000 Recommendation — (1) Authorize staff to solicit proposals; (2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action to approve Tract Map No. 53545 (826 and 832 Main Street). No fiscal impact. Recommendation — (1) Approve Tract Map No. 53545; (2) Alternatively, discuss and take other action related to this item. 11. Consideration and possible action regarding acceptance of the project for the rehabilitation of Sanitary Sewer Pump Station No. 4 (1501 East Holly Avenue) — Approved Capital Improvement Program — Project No. PW 02 -03. (Estimated Cost $757,329.60) Recommendation — (1) Approve Change Order No. 1 in the amount of $5,329.60; (2) Accept the work as complete; (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office; (4) Alternatively, discuss and take other action related to this item. 12. Consideration and possible action regarding approval of Change Order No. 1 in the amount of $26,151.89 for the Imperial Avenue Vista Upgrade Project (400 block of East Imperial Avenue) — Approved Capital Improvement Program — Project No. PW 01 -18. (Fiscal Impact $26,200) Recommendation — (1) Approve Change Order No. 1 in the amount of $26,151.89; (2) Alternatively, discuss and take other action related to this item. 13. Consideration and possible action regarding a request for City Council to approve an annual purchase order contract, renewable for up to three (3) years, on a single- source basis, with Blue Diamond Industries to supply asphalt paving materials to the City for street maintenance projects. The annual costs are not to exceed $45,000. Recommendation — (1) Approve the annual purchase order contract for the purchase of asphalt materials from Blue Diamond Industries on a single- source basis; (2) Alternatively, discuss and take action related to this item. 14. Consideration and possible action to extend the existing Cal -Air, Inc., contract until September 30, 2004, to provide retrofit/upgrade /maintenance of the HVAC systems for various City buildings. Fiscal Impact $44,000 Recommendation — (1) Approve the amendment providing the extension of time for the Cal -Air, Inc., Contract number 2983 until September 30, 2004; (2) Authorize the City Manager to execute the amendment; (3) Alternatively, discuss and take other action related to this item. 0107 15. Consideration and possible action regarding amendment and extension of the professional services for GIS /GPS services contract with Mr. Verne Simon (sole - proprietor) on an as- needed hourly basis at a rate of $27 /hour. Estimated cost for 10 -12 hours /week for one (1) year is $15,000. Recommendation — (1) Approve the amended contract for professional GIS /GPS services to Mr. Verne Simon; (2) Authorize the City Manager to execute the amendment; (3) Alternatively, discuss and take other action related to this item. 16. Consideration and possible action regarding extending the professional services for environmental outreach and educational program from Rogers and Associates. No Fiscal Impact Recommendation — (1) Authorize the City Manager to execute a one -year extension for professional services with Rogers and Associates; (2) Alternatively, discuss and take other action related to this item. 17. Consideration and possible action regarding the waiver of fees for city services associated with El Segundo High School Homecoming Parade. Recommendation — (1) Waive fees of $1,050 for city services associated with the El Segundo High School Homecoming Parade; (2) Alternatively, discuss and take other action related to this item. 18. Consideration and possible action regarding Banners over Sepulveda Boulevard in El Segundo. Requested by West Basin Water Recycling Facility Special Events Coordinator Sandi Linares. Fiscal Impact - None Recommendation — (1) Approve request to hang banner over Sepulveda Boulevard for the 5th Annual Water Harvest Event at West Basin Facility; (2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA g 008 F. NEW BUSINESS 19. Consideration and possible action regarding approval of a contract with Christopher A. Joseph & Associates (CAJA) to prepare an Environmental Impact Report (EIR) for the redevelopment of approximately 37 acres of land owned by Honeywell and possibly an additional 49 acres of property owned by Honeywell and others located at the northeast corner of Rosecrans and Sepulveda. Total cost not to exceed $228,300. The full amount of the contract will be paid by the applicant of the project. Recommendation — (1) Authorize City Manager to execute a standard professional services contract with Christopher A. Joseph & Associates to prepare an EIR in an amount not to exceed $228,300; (2) Authorize a ten percent contingency ($22,800) increase in the contract if unanticipated analysis is needed; (3) Authorize the City Manager to execute a contract with the developer that requires the developer to reimburse the City for CEQA consultants', and legal services fees and costs; (4) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS —CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick — Mayor Pro Tern Jacobs — Mayor Gordon — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. 9 MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED. DATE. IO 2 03 TIME: O ' 00 NAME 10 rI 1 o EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action to approve agreements with Cassidy & Associates, The MWW Group and Urban Dimensions for work related to the City's efforts regarding Los Angeles International Airport (LAX) (Fiscal Impact: $481,200) RECOMMENDED COUNCIL ACTION: 1) Authorize the Mayor to execute consultant agreements, as approved to form by the City Attorney, with Cassidy & Associates, The MWW Group and Urban Dimensions effective October 1, 2003; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Over the past year, MWW Group, Urban Dimensions continued to articulate the City's position regarding LAX and the broad array of airport related issues on several fronts. Most notably, those efforts have resulted in a situation in which the City is now working with the Los Angeles Mayor's office and Los Angeles World Airports (LAWA) in obtaining an enforceable agreement constraining LAX to its current capacity of 78.9 MAP. In addition, the City has maintained a productive relationship with its coalition partners promoting a regional airport plan. To continue those efforts, staff recommends that the City Council (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: Copies of proposals from Cassidy & Associates, The MWW Group, Inc.; and Urban Dimensions. FISCAL IMPACT: $651,200 Operating Budget: $450,000 - 001 -400- 2901 -6406 $160,000 - 001 -400- 2901 -6407 Amount Requested: $481,200 Project Phase: N/A Appropriation Required: No er Jeff 5r wart, Assistant Cit D BY:- - - _ - DATE: Mary 2n, City Manager 1 Background and Discussion (con't): retain the services of the MWW Group through December 31, 2003 and Urban Dimensions through September 30, 2004 at current rates of compensation. In addition, staff recommends retaining Cassidy & Associates through September 30, 2004 at a reduced rate of $160,000. Though not extremely active legislatively during the past year, the firm was instrumental in obtaining federal funding for implementation of the El Segundo Sewer Master Plan and other federal transportation funds. It is expected that Cassidy will work to create additional funding opportunities and intervene on the City's behalf on legislative issues, should it become necessary. The following is brief breakdown of the services proposed by the consultants: The MWW Group ➢ Continue to develop the City's current relationship with the Los Angeles Mayor's Office, the Los Angeles City Council and LAWA; ➢ Manage the City's relationship with organized labor and Trade Unions in the region; ➢ Continue media relations campaign; ➢ Work to establish a dialogue and base of support among Los Angeles civic and business Leaders. Proposed Cost — $16,667 /month through December 31, 2003. Total — $50,000 Cassidy & Associates ➢ Seek additional funding for implementation Sewer Master Plan; ➢ Represent the City's position with respect to federal legislation related to local airport development; ➢ Continue to seek federal funding for local and regional transportation projects; ➢ Initiate work with City and region seeking MagLev Funding; and ➢ Determine and report regularly on airline industry strategy in Washington, D.C. Proposed Cost — $13,333 /month through September 30, 2004. Total — $160,000. Urban Dimensions ➢ Continue educating and updating Regional Airport Coalition about the City of Los Angeles' proposed amendments to the LAX Master Plan; ➢ Monitor developments in Mayor Hahn's plan for LAX; ➢ Monitor developments on state and federal level that affect LAX planning; ➢ Continue work with SCAG Aviation Task Force to increase momentum of regional airport plan and development of appropriate regional airports; ➢ Ongoing press and media outreach to maintain interest in LAX issue and El Segundo's efforts; ➢ Continue consultation with Shute, Mihaly & Weinberger on key LAX issues as needed. Proposed Cost — $22,600 /month. Total - $271,200. 012 Staff recommends funding for the MWW Group and Urban Dimensions come from budget line -item 001 - 400 - 2901 -6406. Funding for the agreement with Cassidy Associates is recommended to come from 001 - 400 - 2901 -6407. 013 Page 1 of 1 Stewart, Jeffrey From: Warburg, Gerry [gwarburg @cassidy.com] Sent: Thursday, September 04, 2003 11:23 AM To: 'jstewart@elsegundo.org' Subject: As promised. Please acknowledge receipt ... this what you need? T ake care and watch out for 70's types.... MEMORANDUM To: Jeff Stewart, City of El Segundo From: Gerry Warburg, Cassidy & Associates RE: Scope of Washington Government Relations Work October 2003 - September 2004 We are pleased to continue working with the City to advance four principal agenda items. These include, but will not necessarily be limited to, the following: 1. Water Funding: We will continue to advance efforts to secure EPA special project funding to assist in the substantial costs of the unfunded mandates from Sacramento. To date, we have secured more than $500,000 for the Smoky Hollow project and we hope to grow that amount through earmarks in appropriate federal funding bills. 2. Transportation Funding: We have advanced with California Congressional delegation support request for several million dollars in funding for local road projects. While the re- authorization of the highway has been delayed by a dispute in the House over the gas tax, we anticipate significant results for the City when this bill is enacted in 2004, to benefit Aviation/Rosecrans & Douglas gap closure costs. 3. LAX Expansion: We continue to aid the City and allies in efforts to curtail possible growth of LAX and to block efforts to adopt federal legislation that might limit local authorities and their ability to regulate expansion. 4. MagLev Funding: We continue work with the City, Ontario, Anaheim and proponents of high speed rail funding to increase the attractiveness of alternatives to LAX and thereby improve quality of life for City residents. While this issue is directly related to the stalled highway bill, we continue to work with the coalition to support funding for an Anaheim- Ontario line that can reduce negative impacts on El Segundo. Other: we remain available to the City in exploring a host of opportunities as they arise, including possible Appropriations Committee support for development of LA Air Force Base. We are pleased to be part of the City team in developing assessing and —where appropriate — pursuing funding opportunities. 9/25/2003 ('• 14 L lu THE MWW GROUP 660 South Figueroa ❑ Suite 1400 ❑ Los Angeles, CA 90017 TEL: 213.486 6560 ❑ FAX. 213 486.6501 MEMORANDUM September 24, 2003 TO: The City Council of the City of El Segundo FM: Harvey A. Englander Senior Vice President & General Manager David A. Herbst Senior Vice President RE: Public Affairs Proposal — Regional Airport Solution for LAX & Beyond... During the past several months, we have reached a critical point in El Segundo's discussions with the City of Los Angeles. We continue to follow your direction in trying to verify and if necessary advocate for the implementation of enforceable constraints on the future growth at LAX, while at the same time continuing to promote the importance of a regional solution to airport capacity that does not overly rely on LAX. Over the next three months, those discussions and efforts will come to a head as the public comment period on Alternative D ends and the response to comments part of the EIR/EIS process begins, as well as future public hearings before LAWA and the LA City Council. Primary Objectives Our primary objectives, as outlined previously, remain fundamentally unchanged: 1) Manage El Segundo's relationship with the Los Angeles Mayor's Office, the Los Angeles City Council and the LAWA Board of Airport Commissioners; 2) Manage El Segundo's relationship with organized labor, focusing on those unions that currently do not support a regional solution to airport capacity in Southern California; 3) Ongoing media relations campaign, primarily focused on media outlets that key Los Angeles elected officials and civic leaders read; 4) Ongoing dialogue and base of support amongst LA civic and business leaders for a regional solution instead of the Riordan LAX Master Plan. We continue to appreciate the opportunity to work for the City of El Segundo on this very important effort. Thank you. O1:% DENNY ZANE: Urban Dimensions STRATEGIC SERVICES, PUBLIC AFFAIRS & COMMUNICATIONS 506 Santa Monica Bled, Ste 223, Santa Monica, CA 90401 310- 899 -6767 PHONE 310- 899 -6765 F.4x WORK PLAN FOR THE CITY OF EL SEGUNDO EFFECTIVE OCTOBER 2003 THROUGH SEPTEMBER 2004 Primary Objectives: • Maintain coalition supporting a 78 MAP capacity limit at LAX and implementation of a regional airport plan. • Work with Shute, Mihaly & Weinberger to develop and secure legally enforceable constraints on LAX capacity • Work to ensure a favorable LA City Council vote on constraining LAX capacity, should a plan go to the council. • Assure SCAG Aviation Task Force and RTP development work to increase momentum of regional airport plan and facilitate development of appropriate regional airports, particularly, Inland Empire airports. • Work to build consensus among regional allies regarding the appropriate course of regional aviation development. • Identify legislative opportunities to advance aviation objectives and resist legislative efforts that compromise these objectives. • Assure strong presence in press and media for our regional approach and objectives. 1. Regional Airport Plan: Advance strategies to facilitate the implementation of a regional airport plan in Southern California through promoting and integrating Inland Empire airports in Los Angeles' air cargo industry, government and media. Participate at SCAG to ensure appropriate distribution of passengers and cargo to Inland Empire airports in the 2004 Regional Transportation Plan. ■ Develop strategies to advance the awareness of the potential for Inland Empire airports by the members of the Los Angeles City Council. ■ Develop strategies to advance the visibility of Inland Empire airports in the Southern California media market. ■ Develop workable incentives and other strategies that will stimulate the air cargo industry to move or add operations to the Inland Empire ■ Work with Inland Empire airport operators and planning bodies to advance the development of their airports. ■ Work with the City of Ontario an the California- Nevada High Speed Rail Commission to gain federal support and funding for the planning and 0 1 G WORK PLAN FOR THE CITY OF EL SEGUNDO EFFECTIVE OCTOBER 2003 THROUGH SEPTEMBER 2004 construction of the Anaheim to Ontario segment in order to divert Orange County's unmet passenger demand to Ontario and away from LAX. ■ Work with other regional airport operators and planning bodies to advance the development of their airports. 2. Issue Research and Development: Provide the substantive underpinning to our strategies by conducting research into issues and policy choices and developing alternative policy choices to advance. 3. LAX Master Plan Alternative D: Review independent assessments of the capacity of LAX Master Plan Alternative D; assess implications for El Segundo and the regional airport plan; develop response to assessment and alternative approaches to advance as needed. ■ Work with City's airport counsel and consultants to develop and secure legally enforceable measures to ensure that LAX capacity under Alt. D does not exceed the capacity of its existing facilities, which is estimated to be 78 MAP. ■ Monitor and assess developments in Alt. D; develop response to plan elements and alternative approaches to advance as needed; develop and manage press inquiries and responses; maintain consultation with local and regional allies and constituencies. Work with Shute, Mihaly & Weinberger to develop El Segundo's comments on the Supplemental Draft EIR for Alternative D. 4. Airport Security and Safety issues: Monitor development/implementation of security measures at LAX; intercede where measures may result in capacity enhancement/ incremental growth /negative impacts. May require engagement/consultation with airport security & safety professionals. 5. SCAG: Participate in monthly meetings of the Aviation Task Force and related bodies, e.g. Aviation Technical Advisory Committee. Prepare strategies and responses to aviation issues to ensure that a constrained LAX and the regional airport plan are preserved in the 2004 Regional Transportation Plan. Prepare and advance strategies to facilitate development of regional airports, particularly, Inland Empire airports. ■ Monitor SCAG Transportation & Communications Committee, and Regional Council agenda /meetings; report concerns and recommendations to the City; Intercede on issues that impact regional airport plan; ■ Maintain relationships with TCC /RC members; assess opportunities to build coalition relationships that advance our regional agenda. 2 01j-1 �-1 WORK PLAN FOR THE CITY OF EL SEGUNDO EFFECTIVE OCTOBER 2003 THROUGH SEPTEMBER 2004 ■ Advance Maglev /High -speed rail strategies that facilitate the regional airport plan; participate and monitor the SCAG Maglev Task Force. 6. Regional Coalition Development: Continue education and outreach to regional coalition participants to maintain common directions; mobilize participation as needed at SCAG, on state and federal issues, etc; identify and approach additional participants in both the public and private sector. 7. LA City Council: Advance strategies to influence LA City Councilmembers to support enforceable capacity constraints at LAX; participate in meetings, develop materials, conduct follow -up especially for councilmembers with whom Urban Dimensions has well developed relationships. 8. Federal and State issues: Monitor developments on state and federal level that affect LAX/regional airport planning; consult with El Segundo's lobbyists; prepare responses as determined and directed; mobilize regional and local coalition on state and federal issues; 9. Press and Media Outreach: Continue to work to shape the debate on LAX expansion, regional airport plan. Work to maintain interest of regional press and media in LAX issue and El Segundo and regional coalition leadership; prepare op -eds for publication in local media; coordinate interviews /appearances. 10. Work with Shute, Mihaly & Weinberger: Continue consultation with Shute, Mihaly & Weinberger on key LAX issues as needed. 3 018 EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding a progress report on the update to the Circulation Element of the General Plan. (Fiscal Impact = approximately $29,000 if Land Use Element Amendment is authorized) RECOMMENDED COUNCIL ACTION: 1. Consider progress report for Circulation Element update; 2. Provide direction to staff to use the "No Land Use Change" scenario as the "Project" and not to prepare an amendment to the Land Use Element of the General Plan; 3. Provide direction to staff to begin preparation of the Environmental Impact Report and draft Circulation Element; or, 4. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On August 5, 2003, the staff presented City Council with the results of the consultant's analysis of the validation process for the traffic model that is proposed to be used to forecast future traffic conditions for the update of the Circulation Element. Staff also presented the analysis of the impacts of buildout under the current General Plan land use assumptions. The Council provided direction to staff on a number of important assumptions to be included in the traffic model and specifically directed staff to begin the traffic modeling for the three land use scenarios previously agreed upon (0.8, 1.0 and 1.3 floor area ratio's (FAR) in the CO and MU- N Zones). The purpose of this report is to present the results of the analysis of the three FAR scenarios and to seek direction on whether or not to prepare an amendment to the Land Use Element based on one of the three FAR scenarios. Staff suggests the following process to determine the appropriate direction: (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: A. Analysis of 2025 Traffic Conditions Report B. Analysis of "No Land Use Change" Scenario (to be distributed separately) FISCAL IMPACT: Operating Budget: $250,000 Amount Requested: $ 29,000 (If Land Use Element Amendment is authorized) Account Number: 001 -400- 2402 -6214 Project Phase: N/A Appropriation Required: X Yes No ORIGINATED BY: DATE: `,�— /l. l,4 «vim-- / O /i /vZ A. Hansen, Director of Community, Economic and Development Services REV EWED BY: Mary Stre n, City Manager DATE: 01:_) STAFF REPORT: October 8, 2003 BACKGROUND & DISCUSSION: (cont.) Decision Tree Page 2 A. Review results of modeling exercise for traffic impacts of the three FAR scenarios. B. Compare the three FAR scenarios to the "No Land Use Change" scenario. C. Determine if additional traffic forecast scenarios should be prepared and direct staff on the input assumptions to use for such forecasts, if desired. D. If no additional scenarios are to be developed, direct staff to begin preparation a Land Use Element amendment based on one of the three FAR scenarios and begin preparation of the EIR and Circulation Element; or, If no additional scenarios are to be developed, direct staff to begin preparation of the EIR and Circulation Element based upon the "No Land use Change" scenario. Below is a discussion of each item in the decision tree outlined above. A. Results of Modeling Exercise for three FAR's The attached report (Exhibit A) from the City's traffic consultant (Kimley -Horn & Associates) includes a full discussion and analysis of the future traffic conditions in the City that would be expected to occur based on the various assumptions approved by the City Council. The report also contains the results of the modeling of the three FAR buildout scenarios that were also previously approved by Council for study. In summary, the differences between the three scenarios are not significant. Traffic Increase The report concludes that traffic between now and 2025 is expected to grow approximately 20 -50% when measured at the various screenlines depicted in Figure 1 and Table 1, depending on the location in the City. These increases take into account all three FAR scenarios. It is important to note that when comparing the projected traffic increase at the screenlines, five of the six screenlines indicate that future traffic (even for the 1.3 FAR scenario) would be better than if the existing General Plan buildout were implemented. Additionally, the difference between the three FAR buildout scenarios is relatively small - approximately 2 -11 %, also depending on the screenline location in the City. For example at screenline No. 1 the total difference in projected traffic between the 0.8 and 1.3 FAR's is two percent. The total difference at screenline No. 3 is approximately 10.2 percent between the 0.8 and 1.3 FAR scenarios. Affects on Roads The report (Table 2) found that no roadway segments would operate at a more deficient Level of Service (LOS) under the 1.0 FAR scenario than at the 0.8 FAR scenario. Only one roadway segment (Aviation between Imperial and El Segundo) would operate at a more deficient LOS for the 1.3 than the 1.0 FAR scenario. Additionally, only two intersections would operate under more deficient conditions in the 1.3 FAR scenario 020 STAFF REPORT: October 8, 2003 BACKGROUND & DISCUSSION: (cont.) Page 3 than buildout of the existing General Plan. In fact, three intersection would operate at less deficient conditions under the 1.3 FAR scenario than buildout of the existing General Plan. Affects on Intersections When looking at individual intersection impacts, Table 7 lists the 17 intersections that would be significantly impacted by future growth under one or more of the three FAR scenarios. All but one of these intersections would be at the same LOS E or F during the morning peak hour under either the 0.8 or 1.0 FAR scenario. All 17 intersections would be at the same LOS E or F under either the 1.0 or 1.3 FAR scenarios in the morning peak hour. In the afternoon peak hour there is also very little difference between the three FAR scenarios at the 17 congested intersections. Only one intersection (Continental Blvd. /Mariposa Ave.) would be at a worse condition (LOS E) at the 1.3 FAR scenario than at the 0.8 or 1.0 FAR scenarios. Needed Improvements /Mitigation to Intersections The report contains tables and figures that illustrate the location and number of roadway segments and intersections that would be significantly impacted by the future traffic growth. It identifies potential improvements that can be made at the impacted intersections and illustrates which of the FAR scenarios would benefit from the improvements. Figure 7 graphically shows the intersection improvements that would mitigate each of the 17 congested intersections identified in Table 7. In 13 of 17 intersections, the improvements to mitigate the 0.8 FAR scenario would also mitigate the 1.0 FAR scenario. In four of those 13 intersections, additional mitigation would be necessary for the 1.3 FAR scenario. Only one of the 17 intersections did not require any mitigation under the 0.8 FAR scenario and two intersections would need progressively more mitigation for each of the three FAR scenarios. The reports found that for six intersections in the City, there were no practical improvements that could completely mitigate all of the growth anticipated. According to the City's significance threshold criteria, Level of Service D is considered acceptable, while LOS E and F are considered deficient. For instance, to completely mitigate future growth at the intersection of Rosecrans and Aviation, a grade- separated intersection could improve the intersection to a LOS D, but such a long -term solution has been estimated to cost approximately $39 million by the South Bay Cities Council of Governments. Other improvements to intersections might help reduce deficiencies, such as creating five through lanes, more than triple left -turn lanes and more than double right -turn only lanes are typically considered beyond the normal practical solutions to intersection deficiencies. B. Compare Three FAR Scenarios to Additional Scenario - "No Land Use Change" After reviewinq the consultants draft report, staff concluded that an additional scenario would be useful for comparative purposes, particularly if the Council ultimately decides not to amend the land use densities in the CO or MU -N Zone. This additional "No Land 021 STAFF REPORT: October 8, 2003 BACKGROUND & DISCUSSION: (cont.) Page 4 Use Change" buildout scenario would retain the existing land use densities, while incorporating the rest of the new assumptions for the Circulation Element. This forecast will differ from the analysis of the existing General Plan buildout that was presented in August in that that forecast still assumed, among other elements of the existing General Plan, that certain streets would be included in the master plan and conversion of the Nash - Douglas Couplet to two -way operations would not take place. The new "No Land Use Change" scenario would incorporate all of the other new assumptions that are incorporated into the FAR scenarios (as referenced in the beginning of Exhibit A) and would serve as a more accurate comparison of the future traffic if everything else that the Council intends to be included in the Circulation Element is except for any changes in the land use densities. The primary difference is the input assumptions related to the amount of recycled building area attributable to each of the three FAR scenarios versus the "No Land Use Change" Scenario. The "No Land Use Change" scenario includes 4,617,036 square feet of additional development while the 0.8 FAR includes 1,579,783 square feet. The 1.0 FAR scenario includes 2,515,401 square feet of development and the 1.3 FAR scenario includes 7,302,666 square feet of potential development. Based on these inputs, staff expects the results to most closely reflect the assumptions of the 1.0 FAR scenario, which is a combination of increased FAR in the CO Zone (from 0.8) and decreased FAR in the MU -N Zone (from 1.3). Due to time constraints and due to staff's commitment to deliver this report to interested residents and business representatives at the earliest possible date, the results of this scenario and comparison of the impacts to those in the three FAR scenarios will not be available before distribution of this staff report, but will be forwarded to the Council under a separate cover before the October 8, meeting date. C. Determine if Additional Traffic Modeling is Needed The budget and schedule for the Circulation Element provides for an optional work element for the consultant to prepare additional buildout scenarios if so desired by the Council, after reviewing the results of the initial buildout scenarios. If Council desires additional modeling, then staff requests direction on the input assumptions to be used in these model runs. Staff would complete these model runs, and present the analysis and comparison to the original three model runs at the November 18, City Council meeting. Based on the results of the three FAR scenarios, staff does not recommend that any additional modeling be prepared at this time. D. Determine if No Additional Traffic Modeling is Needed If the Council does not desire to have additional traffic forecast scenarios prepared, staff requests that the Council determine if it wants to pursue an amendment to the Land Use Element of the General Plan based on one of the three FAR scenarios. If so directed, staff will begin preparation of the Land Use Element Amendment and begin preparation of the Environmental Impact Report (EIR) for the Circulation Element Update. If the consensus of the Council is to not amend the Land Use Element, staff recommends that the "project" to be analyzed in the EIR be based on the impacts that will be formulated in the additional "No Land Use Change" scenario that is described above. 022 STAFF REPORT: October 8, 2003 BACKGROUND & DISCUSSION: (cont.) Page 5 Land Use Element Cost It is important to note that the approved scope of work for the City's consultant included a cost estimate for preparation of a Land Use Element Amendment, if needed. This additional cost (approximately $29,000) was not included in staffs original budget authorization because it was not clear at the time if the expenditure would be necessary. Staff has determined that there are sufficient funds within the Planning Division professional technical account for Fiscal year 03/04. Operational Model Demonstration Staff previously committed to preparing a demonstration of an operational traffic model on one of the corridors in the City. The consultant has prepared such a demonstration, using SYNCRO software and the consultant will present the short demonstration at the City Council meeting. This software package allows one to see how traffic flows on the streets under different conditions. The operational analysis will show actual traffic flow on one of the major traffic corridor under existing conditions, with planned roadway improvements (including ITS) factored in, and future conditions with new mitigation measures also factored in. Staff Recommendation Based on the results of the traffic forecast for the three FAR scenarios, staff thinks that significant traffic benefits would not be gained by adopting one of the three scenarios over any one of the other scenarios. In addition, preliminary analysis by the consultant indicates that the "No Land Use Change" scenario modeling will conclude similar results as noted above. Again, due to staff's commitment to deliver this staff report to interested parties as early as possible, the results of the modeling will not be available at the printing deadline, but will be distributed separately. Consequently, it is recommended that the Council direct staff to begin preparation of the EIR and Circulation Element without an amendment to the Land Use Element. Schedule Staff anticipates that once given direction to begin preparation of the EIR based on the chosen buildout scenario, that it will take approximately one month for the Notice of Preparation of the EIR to be prepared and then three more months for the Draft EIR to be circulated to the public. The Circulation Element document will also be prepared and it would be presented to the Planning Commission along with the Draft EIR afterthe required 45 -day public review period in late -March of 2004. After the Planning Commission has made a recommendation on the draft Circulation Element, it would be presented along with the Final EIR to the City Council for public hearings in April of 2004. The above schedule assumes that no additional buildout scenarios would be necessary. If additional scenarios were need to be prepared before preparation of the EIR were to begin, it would add approximately 4 -6 weeks to the overall process. This schedule is consistent with the original work program approved by the City Council on November 19, 2002. P.\Planrnng & Building Safety\PROJECTS \576 - 599 \EA - 579 \8 -5 -03 ais doc 023 EXHIBIT A ANALYSIS OF 2025 TRAFFIC CONDITIONS FOR THREE ALTERNATIVE FLOOR AREA RATIO (FAR) ASSUMPTIONS The El Segundo traffic model was used to estimate 2025 traffic volumes for each of the three alternative assumptions for Floor Area Ratio (FAR) in the Commercial Office (CO) and Mixed Use (MU) areas. The three FAR alternatives would be FAR =0.8, FAR =1.0, and FAR =1.3. In accordance with the direction of the City Council at the August 5, 2003 meeting, the following assumptions were used in the modeling and analysis processes: ➢ Vacant land was assumed to develop in accordance with appropriate zoning designation. ➢ Recyclable buildings were based on 50% of maximum permitted FAR. 7 Approved projects, including the proposed development at the Honeywell property, were included in the analysis. ➢ The effect of transit was reflected in the traffic volume projections. r It was assumed that there would be a 10% enhancement in roadway and intersection capacity to reflect the traffic flow benefits of the application of Intelligent Transportation Systems (ITS) measures. ➢ For the analysis of intersections, lane capacity was assumed to be 1,600 vehicles per hour per lane per hour of green signal time, plus a 10% enhancement for ITS. Lost time was assumed to be 5 %, or 0.05. ➢ Nash Street and Douglas Street would revert to two -way operation between El Segundo Boulevard and Imperial Highway. Douglas Street would be connected across the railroad tracks, completing the connection between El Segundo Boulevard and Rosecrans Avenue along Douglas Street. Nash Street would be connected, albeit not directly, between El Segundo Boulevard and Rosecrans Avenue through the Honeywell property. ➢ Mariposa Avenue would not be extended to the east of Douglas Street to connect with Aviation Boulevard. ➢ Grand Avenue would be extended from Duley Road to Douglas Street but not further east to Aviation Boulevard. ➢ Continental Boulevard/Lairport Street would provide a connection between Maple Avenue and Walnut Avenue The street system in the Honeywell property would be as depicted in the site plan under review by the City. This would include a new intersection on Sepulveda Boulevard between Rosecrans Avenue and Hughes Way to serve the proposed development RESULTS The modeling and analysis results are presented in a series of tables and illustrations. Daily Traffic Volume Across Screenlines The 2025 daily traffic volume across six screenlines, illustrated in Figure 1, are presented in Table 1 for the General Plan and for each of the three FAR alternatives. For purposes of comparison, the 2003 daily traffic volume across each screenline is also presented. The results indicate that, as expected, there would be substantial traffic growth between 2003 and 2025 with the General Plan as well as for each of the three FAR alternatives. The growth in traffic between 2003 and 2025 is in the order of 20 to 50 %, depending on screenline location. Overall, the General Plan would have the highest growth 024 EXHIBIT A In comparing the three FAR alternatives, as expected, the higher the FAR assumption is, the higher are the traffic volumes. The differences amongst the traffic volume forecasts for the three FAR alternatives are small, in the order of two to eleven percent, again depending on the screenline location. Daily Traffic Volume and Level of Service (LOS) on Roadway Segments Figure 2 illustrates the number of through travel lanes assumed for the analysis of roadway segments. Some streets do not have as many lanes now as might be indicated by the General Plan designation. For purposes of this analysis and as a starting point, it is assumed that the number of lanes would be the same as existing, regardless of the number of lanes that may be possible under the General Plan designation, except for the following mayor exceptions: ➢ Aviation Boulevard is assumed to be six lanes in accordance with the planned improvement project. ➢ Nash Street, as a two -way street , is assumed to have four through lanes between El Segundo Boulevard and Imperial Highway, two northbound and two southbound. Nash Street would be extended south of El Segundo Boulevard as a two -lane street, one in each direction. ➢ Douglas Street, as a two -way street, is assumed to have six through lanes between El Segundo Boulevard and Imperial Highway, three northbound and three southbound. ➢ The extensions of Continental Boulevard/Lairport Street to Walnut Avenue and Grand Avenue to Douglas Street would have the same number of lanes as the existing portions of these streets. Table 2 presents the forecasted 2025 traffic volume on each roadway segment for the General Plan and for each of the three FAR assumptions. Generally, the traffic volumes for the General Plan are higher than any of the three FAR alternatives. The Level of Service (LOS) based on a comparison of the daily traffic volume to daily capacity is also presented for the General Plan and for each FAR alternative. In very few instances are there differences in the LOS based on the daily traffic volume and capacity comparisons. Figure 3 illustrates the roadway segments where the LOS designations for the three FAR alternatives differ from one another. Peak Hourly Intersection Level of Service (LOS) The existing morning and afternoon peak hourly Intersection Capacity Utilization (ICU) values and the Level of Service (LOS) for the 55 intersections analyzed are presented in Table 3. Figure 4 is a reference map indicating the location of the 55 intersections. The ICU values are computed on the basis of a lane capacity of 1,600 vehicles per hour per lane per hour of green signal time and a lost time component of five percent. Seven intersections have LOS E or F either in the morning peak hour, in the afternoon peak hour, or both. Figure 5 indicates the locations of the intersections with LOS E or F under existing conditions. The existing conditions are presented as a basis of comparison for the analysis of 2025 conditions for the three FAR alternatives. Table 4 presents the 2025 ICU values and the LOS for the 55 intersections analyzed for all three FAR alternatives analyzed. For purposes of these calculations, it is assumed that the number of existing lanes would not change, except at the intersections along Nash Street and Douglas Street because of the change from one -way to two -way operation. The assumptions for the number of lanes for the intersections along Nash Street and Douglas Street are presented in Figure 6. In the calculation of ICU values for 2025 conditions, the lane capacity value of 1,600 vehicles per lane per hour of green signal time is increased by ten percent to reflect the benefit of the application of ITS measures. M EXHIBIT A Table 5 presents a comparison of the intersection LOS for the three FAR alternatives, where the LOS is E or F. For purposes of focusing on potential problem areas, intersections with LOS D or better in both the morning and afternoon peak hours are not included in Table 5. Table 6 presents the 2025 ICU values and the LOS, after improvements, for the 55 intersections analyzed for all three FAR alternatives analyzed The needed improvements at intersections other than those along Nash and Douglas streets are illustrated in Figure 7. Improvements are presented in incremental fashion: • As a first step, improvements needed to achieve LOS D for the congested intersections in the FAR =0.8 alternative are determined. • Congested intersections in the FAR =1.0 alternative are evaluated with the improvements identified in the preceding step. Additional improvements, if any are needed, are identified. • Congested intersections in the FAR =1.3 alternative are evaluated with the improvements identified in the preceding step. Additional improvements, if any are needed, are identified. In some cases, it may not be possible to achieve LOS D with improvements that are generally considered manageable at mayor intersections. Thus, more than four through lanes, more than three left turn lanes, and more than two right turn lanes are considered to be beyond what might be appropriate to consider. Such intersections include: ➢ Intersection Number 8, Aviation Boulevard at El Segundo Boulevard: LOS D can be achieved for the FAR =0.8 and FAR =1.0 alternatives. With maximum improvements within the limits for number of lanes described above, LOS E, but not LOS D, can be achieved in the afternoon peak hour for the FAR= 1.3 alternative, with an ICU value of 0.92 in the afternoon peak hour. ➢ Intersection Number 16, Aviation Boulevard at Rosecrans Avenue: With the at -grade improvements identified in the Rosecrans Corridor Strategic Initiative, Phase 2, the LOS for all three FAR alternatives would be F. The Rosecrans Corridor project recommends a grade - separated intersection as a long -term solution. Intersection Number 19, Sepulveda Boulevard at Imperial Highway: LOS E, but not LOS D, can be achieved for all three FAR alternatives, with maximum improvements within the limits for number of lanes described above. For all three FAR alternatives, the ICU value would be 0.99 or 1.00 in the morning peak hour and 0 93 or 0.94 in the afternoon peak hour. Intersection Number 22, Sepulveda Boulevard at Grand Avenue: LOS D can be achieved for the FAR =0.8 alternative. With maximum improvements within the limits for number of lanes described above, LOS D can be achieved for the FAR =1.0 and FAR =1 3 alternatives in the morning peak hour but not in the afternoon. For the FAR =1.0 and FAR =1.3 alternatives, the afternoon peak hourly ICU would be 0.94 and 0.92, respectively. Intersection Number 23, Sepulveda Boulevard at El Segundo Boulevard: LOS D can be achieved for the FAR =0.8 and FAR =1.0 alternatives. With maximum improvements within the limits for number of lanes described above, LOS E, but not LOS D, can be achieved for the FAR= 1.3 alternative, with ICU values of 0.91 and 0 92 in the morning and afternoon peak hours, respectively. > Intersection Number 25, Sepulveda Boulevard at Rosecrans Avenue: LOS D can be achieved for the FAR =0.8 and FAR =1.0 alternatives With maximum improvements within the limits for 0 lu EXHIBIT A number of lanes described above, LOS E, but not LOS D, can be achieved in the afternoon peak hour for the FAR =1.3 alternative, with an ICU value of 0.91 in the afternoon peak hour. Intersection Number 55, Rosecrans Avenue at Highland Avenue/Vista del Mar: LOS D can be achieved for the FAR =0.8 alternative by the elirrunation of a few parking spaces on the northbound approach to create a short right turn lane. With this improvement, LOS E, but not LOS D, can be achieved for the FAR =1.0 and FAR =1.3 alternatives in the afternoon peak hour, with ICU values of 0.91 and 0.96 for the two alternatives, respectively. SUMMARY The results generally indicate that traffic volume and LOS differences amongst the three FAR alternatives are relatively small. Improvements will be needed to maintain satisfactory LOS for any of the alternatives. In many cases, the improvements needed for the FAR =0.8 alternative will be sufficient to maintain satisfactory LOS for the more intensive FAR alternatives There are some exceptions, as noted. The implementation of many of the improvements needed would likely necessitate right-of-way acquisition. Improvements at intersections along Sepulveda Boulevard will require extensive coordination with Caltrans, the City of Manhattan Beach, the City of Los Angeles, and Los Angeles World Airports. Interagency coordination will be needed for improvements at other intersections, as well. P \Planning & Building Safety\PROJECTS\576- 599\EA -579 \Input to staff report for Oct 8 Meeting doc 0 22 U) Z 0 a 0 J W Z J Z W W w U cn r LIJ LL S0�1 0 v c m w Sepulveda AeMLIBIH WIS o. E dye E Z C C — J C C N y U U CO cn O U C U C) O 2 cn T � G.7 Q E: _ C Y c1d C 028 Table 1: Comparison of Traffic Volume and Capacity Across Screenlines (Existing Traffic, Existing General Plan, and FAR =0.8, 1.0, 1.3) Existing 2003 Dally General Plan Estimated 2025 DailyTrafflc Screenline Number and Location Traffic Count Buildout FAR 0.8 FAR 1.0 FAR 1.3 1 N-S East of Vista del Mar Imperial Hwy (East of Pershing Drive) Grand Avenue Rosecrans Avenue Total Screenline 1 2 NS East of Sepulveda Boulevard Imperial Hwy (East of Selby Avenue) Maple Avenue Manposa Street Grand Avenue El Segundo Blvd Hughes Way Rosecrans Avenue Total Screenline 2 3 NS West of Aviation Boulevard Imperial Hwy Manposa Avenue (b) Grand Avenue (b) El Segundo Boulevard Utah + Alaska Avenue Rosecrans Avenue Total Screenline 3 4 E -W North of Rosecrans Avenue 29408 32600 31100 31100 31300 5724 12800 10000 10600 10900 15883 21300 21400 21500 21600 51015 66700 62500 63200 63800 30440 39800 38800 39900 39300 3773 10900 8000 8000 9100 9356 17900 11700 12000 14800 6212 25800 11600 11800 11200 26821 21600 33800 33500 34300 4700 26100 8200 8100 8200 35877 41800 51100 50700 51400 117179 183900 163200 164000 168300 23769 32200 38000 42200 46600 N/A 35400 N/A N/A N/A N/A 25000 NIA N/A N/A 34635 45400 60800 62900 68200 8587 23700 17900 17300 19200 53203 57700 62600 63500 63700 120194 219400 179300 185900 197700 Vista del Mar 21870 26100 25800 26400 27000 Sepulveda Boulevard 61470 63700 64000 64200 65400 South Nash + Apollo Street 15934 17500 21200 22100 22500 South Douglas + Continental Street 13472 16800 21900 22500 21800 Aviation Boulevard 33782 45500 41500 44400 44900 Total Screenline 4 146528 169600 174400 179600 181600 5 E -W South of El Segundo Boulevard Vista del Mar 21870 26100 25800 26400 27000 Sepulveda Boulevard 61767 65400 69600 70400 72200 Nash Street Extension NA 20600 3900 4400 4400 Douglas Street 7761 29400 23900 24900 29000 Aviation Boulevard 30193 50200 47900 50000 50000 Total Screenline 5 121591 191700 171100 176100 182600 6 E -W South of Imperial Highway/ Avenue Vista del Mar 21132 25600 24200 24600 25100 Main Street 20329 28800 24600 24900 25400 California Street 3887 4600 4300 4300 4300 Sepulveda Boulevard 69733 90500 77800 79300 81900 Nash Street (a) 9627 30100 28300 29400 30400 EB On Ramp to 1 -105 6027 14400 14500 14100 16100 Douglas Street (a) 4128 30400 24300 26700 27100 Aviation Boulevard 26172 60000 46900 49100 59300 Total Screenline 6 161035 284400 244900 252400 269600 (a) One way traffic on Nash (SB) and Douglas (NB) Streets for Existing and General Plan conditions (b) Extended to Aviation Boulevard in General Plan alternative 0 2 %9 j. ❑o Hr wi E _97.� Y 1 Y Q � d --------- I � a e 1 - W E w 0 JU 031 Table 2 Year 2025 Level of Service (LOS) Analysis for Roadway Segments for FAR 0.80, 1 0, 1.3 and General Plan Traffic Conditions Year 2025 Volumes LOS Roadway Segment Gen Plan FAR 0 8 FAR 10 FAR 13 Capacity (a) Gen Plan FAR 0 8 FAR 1.0 FAR 13 Aviation Boulevard Imperial to El Segundo 60000 46,900 49,100 59,300 58,300 F D D F El Segundo to Utah 50200 47,900 50,000 50,000 58,300 D D D D Utah to Rosecrans 46900 43,300 46,300 46,800 58,300 D C C D Center Street Imperial to Maple 4100 4,000 4,000 4,000 14,000 A A A A Maple to Mariposa 3000 2,600 2,600 2,700 14,000 A A A A Mariposa to Grand 2100 2,300 2,300 2,300 14,000 A A A A Grand to El Segundo 400 1,700 1,700 1,700 14,000 A A A A Continental Boulevard Imperial to Mariposa 25300 9,500 10,100 11,700 58,300 A A A A Mariposa to Grand 25800 19,600 21,400 24,300 58,300 A A A A Grand to El Segundo 16100 27,200 26,400 31,000 58,300 A A A A Douglas Street Imperial to Mariposa (b) 30400 24,300 26,700 27,100 58,300 A A A A Mariposa to El Segundo (b) 16400 24,100 26,200 33,500 58,300 A A A A El Segundo to Utah 29400 23,900 24,900 29,000 34,100 D C C D Utah to Rosecrans 16800 21,900 22,500 21,800 34,100 A B B B El Segundo Boulevard Main to Center 11800 7,400 7,500 7,800 31,000 A A A A Center to Sepulveda 15900 13,500 13,600 14,100 31,000 A A A A Sepulveda to Continental 21600 36,200 36,400 38,800 58,300 A B B B Continental to Nash 30900 30,900 30,400 32,500 58,300 A A A A Nash to Douglas 41900 45,500 46,500 48,900 58,300 C C C D Douglas to Aviation 45400 60,800 62,900 68,200 77,000 A C D D Aviation to Isis 70000 62,700 62,400 65,000 77,000 E D D D Grand Avenue Vista del Mar to Main 12800 10,000 10,600 10,900 31,000 A A A A Main to Center 17500 14,900 15,200 14,500 31,000 A A A A Center to Sepulveda 23200 19,800 20,100 19,300 31,000 C B B B Sepulveda to Continental 25800 11,900 12,200 11,400 58,300 A A A A Continental to Nash 31000 35,900 37,200 36,800 58,300 A B B B Nash to Douglas 28900 20,900 21,400 22,500 58,300 A A A A Douglas to Aviation 25000 N/A N/A N/A 58,300 A N/A N/A N/A Hughes Way Sepulveda to Nash 26100 8,200 8,100 8,200 34,100 C A A A Nash to Douglas 17200 N/A N/A N/A 34,100 A N/A N/A N/A Imperial Highway Vista del Mar to Main 32600 31,100 31,100 31,300 34,100 E E E E Main to California 52400 50,800 50,400 50,700 34,100 F F F F California to Sepulveda 53800 50,800 50,400 50,700 34,100 F F F F Sepulveda to Nash 39800 38,800 39,900 39,300 34,100 F F F F Nash to Douglas 31900 28,300 31,300 33,500 58,300 A A A A Douglas to Aviation 32200 38,000 42,200 46,600 58,300 A B C C Imperial Avenue Main to California 10600 6,500 7,400 7,600 14,000 C A A A 031 (a) Capacity values with shading include ten percent enhancement to reflect benefits of ITS application (b) One -way northbound in General Plan alternative ( c ) One -way southbound in General Plan alternative 03 ,2 Table 2 Year 2025 Level of Service (LOS) Analysis for Roadway Segments for FAR 0.80, 1.0, 1 3 and General Plan Traffic Conditions Year 2025 Volumes LO5 Roadway Segment Gen Plan FAR 0 8 FAR 10 FAR 1.3 Capacity (a) Gen Plan FAR 0 8 FAR 10 FAR 13 Main Street Imperial to Maple 28800 24,600 24,900 25,400 31,000 E C D D Maple to Mariposa 19500 16,000 16,200 16,700 31,000 B A A A Mariposa to Grand 10700 8,600 9,000 9,100 31,000 A A A A Grand to El Segundo 9700 8,900 9,000 9,200 31,000 A A A A Maple Avenue California to Sepulveda 8900 9,200 9,200 9,200 11,000 D D D D Sepulveda to Nash 31600 22,500 23,300 25,300 34,100 E B B C Mariposa Avenue Main to Center 4400 4,000 3,800 4,100 14,000 A A A A Center to Sepulveda 10200 7,900 8,000 9,000 14,000 C A A 8 Sepulveda to Continental 18300 13,100 13,300 14,600 58,300 A A A A Continental to Nash 20600 8,500 10,800 15,900 58,300 A A A A Nash to Douglas 25400 10,100 12,100 18,400 58,300 A A A A Douglas to Aviation 35400 N/A N/A N/A 58,300 B N/A N/A N/A Nash Street Imperial to Atwood ( c) 30100 28,300 29,400 30,400 58,300 A A A A Atwood to Maple ( c ) 29500 34,500 37,000 38,500 34,100 D F F F Maple to Mariposa ( c ) 25100 18,400 20,000 19,600 34,100 C A A A Mariposa to Grand ( c ) 18500 20,800 21,800 24,800 34,100 A B B C Grand to El Segundo (c) 16700 14,800 15,900 16,000 34,100 A A A A El Segundo to Park Place N/A 3,900 4,400 4,400 11,000 N/A A A A Park Place to Rosecrans N/A 21,200 22,100 22,500 34,100 N/A B B B El Segundo to Hughes 20600 N/A N/A N/A 34,100 8 N/A N/A N/A Hughes to Rosecrans 15200 N/A N/A N/A 34,100 A N/A N/A N/A Rosecrans Avenue Vista del Mar to Sepulveda 33400 32,200 32,400 32,500 58,300 A A A A Sepulveda to Nash 41800 51,100 50,700 51,400 58,300 C D D D Nash to Douglas 41300 49,400 49,500 51,000 58,300 C D D D Douglas to Aviation 57700 62,600 63,500 63,700 58,300 E F F F Sepulveda Boulevard Imperial to Maple 90500 77,800 79,300 81,900 77,000 F F F F Maple to Mariposa 85000 79,600 79,900 81,100 77,000 F F F F Mariposa to Grand 74400 69,400 70,600 72,200 77,000 E E E E Grand to El Segundo 66700 62,100 63,300 65,000 77,000 D D D D El Segundo to Hughes 65400 69,600 70,400 72,200 77,000 D E E E Hughes to Rosecrans 63700 64,000 64,200 65,400 77,000 D D D D Utah Avenue Douglas to Aviation 23700 17,900 17,300 19,200 31,000 C A A B Vista del Mar Grand to Rosecrans 26100 25,800 26,400 27,000 31,000 D D D D (a) Capacity values with shading include ten percent enhancement to reflect benefits of ITS application (b) One -way northbound in General Plan alternative ( c ) One -way southbound in General Plan alternative 03 ,2 I g - �• sai E oIb 1 r is svdm \fTi Q a O Y F — — — Q o. Q U F W O l � U w w F ra Q A z O a A i Q B is rwo � i S � A w kn w o E zl, Vry L. N 033 09.23 %2003 18 53 FAX 714 938 9988 KIMLEI HORN ORANGE Z002 Table 3: Summary of Intersection Capacity Utilization (ICU) and Level of Service (LOS) Existing Conditions Assumptions: Lane Capacity = 1600 vehicles per hour of green time Lost Time Factor= 0.05 AM DhA 18.47 714 9.9 99ee 96% P.02 034 Intersection ICU LOS ICU LOS 1 I Vista Del Mar / Grand Ave. 0.47 A 0.59 A 2 Main St. / Imperial Hwy (N) 0.84 D 0.66 B 31 Main St. / Imperial Hwy (S) 0.53 A 0.42 A 4 Main St. / Palm Ave. 0.37 A 0.31 A 5 Main St. / Mariposa Ave. 0.34 A 0.33 A 61 Main St. / Grand Ave. 0.23 A 0.18 A 7 Main St / El Segundo Blvd_ 023 A 0.30 A 8 Aviation Blvd. / Imperial Hwy. 0.79 C 0.73 C 9 Aviation Blvd. / 118th St. 0.37 A 0.41 A 10 Aviation Blvd. / 120th St. 0.86 D 0.68 B 11 Aviation Blvd. / 124th St. 0.44 A 0.53 A 12 Aviation Blvd. / El Segundo Blvd. 0.95 E 0.96 E 13 Aviation Blvd. / Utah Ave. 0.61 B 0.61 B 14 Aviation Blvd / Alaska Ave. 0.50 A 0.64 B 15 Aviation Blvd. / Hawaii St. 0.68 B 0.73 C 16 Aviation Blvd. / Rosecrans Blvd. 0.95 E 1.26 F 171 Center St. / Grand Ave. 0.26 A 0.27 A 18 1 Center Si. / El Segundo Blvd 027 A 0.28 A 191 Sepulveda Blvd. / Imperial Hwy. 0.97 E 0.84 D 20 Sepulveda Blvd. Blvd 1 Maple Ave. 0.70 B 0.79 C 21 Sepulveda Blvd. / Mariposa Ave. 0.98 E 0.90 D 22 Sepulveda Blvd. / Grand Ave. 0.92 E 0.94 E 23 Sepulveda Blvd. / El Segundo Blvd. 0.96 E 1.08 F 24 Sepulveda Blvd. / Hughes Way 0.65 B 0.71 C 25 Se ulveda Blvd. / Rosecrans Ave. 0.88 D 1 06 F 26 Hu hes Way / Imperial Hwy. 0.49 A 0.60 A 27 Nash St. / Imperial Hwy 0.85 D 0.36 A 28 Nash St. / Atwood Way 043 A 0.28 A 29 Nash St / Maple Ave 0.39 A 0.29 A 30 Nash St. 1 Mariposa Ave 0.52 A 041 A 31 Nash St. / Grand Ave 0.52 A 0.42 A 321 Nash St. / El Segundo Blvd. 044 A 0.64 B 33 1 Nash St. / Rosecrans Ave. 037 A 0.60 A 34 lAtwood Way/ 1 -105 EB Ramp Entrance 0.16 A 052 A 35 Douglas St. / Imperial Hwy. 036 A 0.39 A 36 Douglas St. / (between Imperial & Mariposa) 0 14 A 0.20 A 37 Douglas St. / Atwood Way 023 1 A 0.38 A 18.47 714 9.9 99ee 96% P.02 034 09.23 :2003 18:54 FAM 714 938 9988 KIMLEY HORN ORANGE Z003 38 Douglas St. / Mariposa Ave. 0.33 A 0.36 A 39 Douglas St. / El Segundo Blvd 0.56 A 0.54 A 40 Douglas St. / Utah Ave 0.38 A 0.31 A 41 Douglas St. / Alaska Ave. 0.28 A 0.26 A 42 1 Douglas St. / Rosecrans Ave. 0.63 B 0.65 B 43 Continental Blvd. / Mariposa Ave. 0.61 B 0.45 A 441 Continental Blvd 1 Grand Ave. 0.34 A 0.24 A 45 Continental Blvd. / El Segundo Blvd. 047 A 0.47 A 46 Continental Blvd. / Rosecrans Ave. 0.43 A 0.75 C 47 California St. / Imperial Hwy (N /S) 0.47 A 0.61 B 48 California St. / Imperial Hwy (S/S) 0.24 A 0.26 A 49 EI Segundo Blvd. / Illinois St. 0.35 A 0.42 A 50 EJ Segundo Blvd. / Isis Ave. 0.68 B 0.79 C 51 Rosecrans Ave. / Apollo St. 0.43 A 0.84 D 52 Rosecrans Ave. / Village Dr. 0.43 A 0.74 C 53 Rosecrans Ave. / Pacific Ave. 0.40 A 0.56 A 54 Rosecrans Ave. I Blanche Rd. 0.47 A 0.49 A 55 Rosecrans Ave. / Highland Ave -Vista Del Mar 0.70 B 0.86 D SEP -23 -22003 18 :4 714 938 9988 95i P.O3 035 Hr ss lip E Y �l+ A N a a z a O „ a b w F i z a � \ 0 8 w � U g Z a a E W a w W _ a wF ? as wa 03G l ❑o E i 15 SYD1100 pY g av rar u� z � a A z g O i U � C7 - / z s \ A o a cui -14 TJT i w 9R - z w R wU � 0 3 Table 4: Summary of Intersection Capacity Utilization (ICU) and Level of Service (LOS) 2025 FAR = 0.8, 1.0 and 1.3 Assumptions: Lane Capacity = 1760 vehicles per hour of green time Lost Time Factor = 0.05 No Changes to Existing Lanes Except for Nash and Douglas Streets Converted to Two -Way Operation No. Intersection Intersection Level of Service Before Improvements Morninq Peak Hour Afternoon Peak Hour FAR =O 8 FAR =1.0 FAR =1 3 FAR =0.8 FAR =1.0 FAR =1.3 LOS ICU LOS ICU LOS ICU LOS ICU LOS ICU LOS ICU 1 Vista Del Mar / Grand Ave A 054 A 054 A 057 B 062 B 064 B 064 2 Main St / Imperial H N E 098 E 098 F 1 06 C 077 C 077 D 084 3 Main St / Imperial H S A 053 A 053 A 058 A 041 A 044 A 045 4 Main St / Palm Ave A 040 A 040 A 041 A 032 A 032 A 033 5 Main St / Man osa Ave A 032 A 032 A 033 A 027 A 028 A 030 6 Main St / Grand Ave A 021 A 021 A 022 A 016 A 016 A 016 7 Main St / El Segundo Blvd A 014 A 014 A 014 A 020 A 019 A 021 8 Aviabon Blvd I Imperial Hwy F 1 43 F 1 43 F 157 F 1 25 F 1 30 F 144 9 Aviation Blvd 1 118th St B 065 B 065 C 073 B 069 C 072 C 077 10 Aviation Blvd ! 120th St F 1 23 F 1 23 F 1 30 F 101 F 1 04 F 1 06 11 Aviation Blvd / 124th St B 064 B 064 C 073 C 077 D 082 E 095 12 Aviation Blvd. / El Segundo Blvd F 1 51 F 1 51 F 1 63 F 1 60 F 1 62 F 1 67 13 Aviation Blvd /Utah Ave F 1 14 F 1 14 F 1 22 F 1 12 F 1 15 F 1 19 14 Aviation Blvd / Alaska Ave A 059 B 059 B 064 C 073 C 078 C 079 15 Aviation Blvd / Hawaii St B 068 C 068 C 073 C 077 D 082 D 082 16 Aviation Blvd. / Rosecrans Blvd F 1 44 F 144 F 143 F 201 F 1 97 F 199 17 Center St / Grand Ave A 029 A 029 A 029 A 029 A 029 A 028 18 Center St / El Segundo Blvd. A 0 19 A 019 A 019 A 020 A 021 A 021 19 Sepulveda Blvd / Imperial Hwy F 141 F 141 F 1 40 F 121 F 1 22 F 1 24 20 Sepulveda Blvd Blvd / Maple Ave E 095 D 095 D 086 F 109 E 1 00 E 099 21 Sepulveda Blvd / Man osa Ave. F 1 16 F 1 16 F 1 21 F 1 04 F 1 05 F 1 11 22 Sepulveda Blvd / Grand Ave F 1 39 F 1 39 F 1 35 F 132 F 1 35 F 1 32 23 Sepulveda Blvd / El Segundo Blvd E 1 00 F 1 00 F 104 F 1 15 F 1 15 F 1 19 24 Sepulveda Blvd / Hughes Way B 069 B 069 C 071 C 080 C 080 D 082 25 Sepulveda Blvd / Rosecrans Ave E 100 E 100 E 099 F 124 F 1 23 F 1 23 26 Hughes Way / Imperial Hwy A 048 A 048 A 056 A 057 B 068 B 067 27 Nash St / Im enal H D 088 F 088 F 1 52 A 035 A 043 A 045 28 Nash St / Atwood Way D 086 F 086 F 1 25 D 088 F 1 32 F 144 29 Nash St / Maple Ave D 089 F 089 F 1 47 C 071 F 1 12 F 1 17 30 Nash St / Man osa Ave B 064 B 064 D 082 A 057 B 063 C 071 31 Nash St /Grand Ave I C 075 D 075 D 084 D 086 F 1 03 F 1 05 32 Nash St / El Segundo Blvd D 083 D 083 D 090 D 087 E 091 E 093 33 Nash St / Rosecrans Ave A 046 A 046 A 047 C 079 C 080 D 081 34 Atwood Way / 1 -105 EB Ramp Entrance A 029 A 029 A 037 E T9-3 E 1 00 F 1 16 35 Dou las St ! Imperial Hwy A 059 B 059 B 064 E 095 F 1 03 F 1 07 36 Douglas St / between Imperial 8 Man osa A 023 A 023 A 037 A 034 A 037 A 057 37 Douglas St / Atwood Way A 035 A 035 A 057 A 1 036 A 040 A 058 38 Douglas St ! Man osa Ave A 045 A 045 B 069 A 050 A 056 C 079 39 Douglas St / El Segundo Blvd F 1 19 F 1 19 F 1 37 F 1 17 F 1 24 F 1 42 40 Dou las St ! Utah Ave C 074 C 074 D 087— A 056 A 055 B 068 41 Dou las St ! Alaska Ave A 032 A 032 A 036 A 030 A 031 A 033 42 Douglas St ! Rosecrans Ave C 078 C 078 C 079 C 080 D 081 D 081 43 Continental Blvd / Mariposa Ave D 090 F 090 F 124 B 062 D 081 E 094 44 Continental Blvd / Grand Ave F 1 16 F 1 16 F 1 24 C 074 C 077 C 080 45 Continental Blvd I El Segundo Blvd A 052 A 0 52 B 061 A 042 A 042 A 046 46 Continental Blvd / Rosecrans Ave A 039 A 039 A 040 B 069 B 0 69 B 070 47 California St I Imperial H N/S A 056 A 056 A 056 B 070 B 070 B 070 48 California St / Imperial H S/S A 045 A 0 45 A 052 A 043 A 048 A 049 49 El Segundo Blvd / Illinois St A 034 A 034 A 036 A 043 A 043 A 045 50 El Segundo Blvd / Isis Ave F 1 23 F 1 23 F 1 44 F 1 16 F 1 17 F 1 35 51 Rosecrans Ave / Apollo St A 039 A 039 A C 07 C 078 C 079 52 Rosecrans Ave / Village Dr A 051 A 051 A D 0 85 D 0 84 D 085 53 Rosecrans Ave ! Pacific Ave A 053 A 053 A AO4 B 068 B 0 69 C 0 71 54 Rosecrans Ave /Blanche Rd A 0 48 A 0 48 A A 058 A 0 59 A 0 59 55 Rosecrans Ave / Highland Ave -Vista Del Mar C 0 73 C 073 C E 094 E I 0 95 E 096 Page 1 of 1 ICU for all 2025 FAR As 9/25103 7 58 AM 0,36 JA �1�ff �1ft' -'1ff LEGEND IMPERIAL HWY MAPLE AVE �_ P MARIPOSA AVE GRAND AVE 1 I- V) z Q Z = Needed for all FAR Alternatives 1 Needed for FAR = 1 3 only Needed for FAR = 1 0 and FAR = 1 3 —' FIGURE 6 LANES AT INTERSECTIONS WITH NASH AND DOUGLAS STREETS AS TWO -WAY JIB rr. a EL SEGUNDO BLVD �tt �1fff J11f1ff Note All intersections would operate at LOS D a or better with improvements shown ice„ Klmley —Horn and Associates, Inc 039 N ISO O L C. E L O M� W cn r_ a.+ V L Q 0 J I— a co LO t- 0 co C O y � C N E CD a) O O. E a) 0 a� m C O c0 m 0 O m f0 3 N 0 Q) Q) to > N C O U � y 'D 'L X W C t- E c a y N O_ E 0 � a U y M o p) a) J 7 d o � 3 4- c a) U N y m CD a) N O C _ m ()7 a) N L C L n N Z ° c O E M y Z c o a� O U � 0 y U C/) a) a OJ m 2 O Z I m a] 0_ 0 4 C► O tt (O n o N M r M r N@@@@@@ r@@@@@ o co o r T T r T T r O T T T O r 0 70 LL N Q LL LL LL LL LL LL W LL LL LL LL @ @ @ @ @@ LL @ @ @ @@ W LL W 2 Y m m CL = O � N (n I- N O (n (C) (n M O f� In V M O O r o N 0 0 M T N @ @@ @ @@ O @ @ @ @@ T O) Ip 0° C C II m Q LL p LL LL LL LL LL LL W LL LL LL LL @ @ @ @ @@ W @ @ @ @@ LL W 0 CL G 7 to O ' N U CO O U O O CO T N @ @ o @ @ @ @N @ T O) iO r T T r Cy r T O r CD LL LL LL LL LL LL LL LL LL LL LL @ @ @ @ @@ W@ @ @ @@ U- W d Im U. y 0 J .2 0) = O ti O M N M O r (n "It o (n N @ @ @ @ N N It — T T r r r r T 0 r r r 0 11 d O LL LL LL LL LL LL LL LL LL LL W @ @ @ @ @@ @ @ @ @@ LL LL LL J J C O V= O ti o tir- -co 00 N V O) I N (fT ' V T d ' O) @ @ @ @ @ @ @ O N N U) `' O r r r r r 0 r r T U) m da " C C N 'C O W LL LL LL LL LL LL LL LL LL W @ @ @ @@@ @ @@ @11.1- LL U- 0 J O CO MM V � r(nMOOO com U o N to r "t CD r- MOO @ @ @ @ @ @ @ @ @ @ @ r N - O o T r r LL N O W LL LL LL LL LL LL W LL LL W W @ @ @ @@ @ @ @ @@ LL LL J @ @ U O C @ (p N N > a m a) C w ca @ > > a) > Q O 'C a ai > m CU @ ° @ y a 7 @ 'O a) m (A O _> S L N ° E> m�C�W� m -0 >@> a C °O (n a)9 O a._U) O cn @ EC*4 — T W O a oa �C T m _? -j 'o 'O 'o -a 'a N C @ = E Q 2 W . a) CL 'O 'O 'O EQg�C7W @ @ (� m m m > a '' > m > m > m > m >mmmmmm m 'O 'O 'O @ m U) (/i UJ (A OQ C � U) (n C O C O C O C O C O a) > C a) > a) > a) > a) > a) > fn (n (n cn <n (n 'O N (0 N @ y @ N @ (n @ C c G c C @ U C (@ @ @ 7 7 O 7 7 C L L L L L t p - -- r @ .@ .@ fn (q to V7 y O 7 '0 7 n 7 C C (n (n 5 ¢a >a>a >¢ >cncn(n(n incnzzzzzz¢c000c°�Uww° N a0 O N M (O o 0 M o O N N N N N N N M M( M M M Co co � (on IM77n Z a co LO t- 0 co C O y � C N E CD a) O O. E a) 0 a� m C O c0 m 0 O m f0 3 N 0 Q) Q) to > N C O U � y 'D 'L X W C t- E c a y N O_ E 0 � a U y M o p) a) J 7 d o � 3 4- c a) U N y m CD a) N O C _ m ()7 a) N L C L n N Z ° c O E M y Z c o a� O U � 0 y U C/) a) a OJ m 2 O Z I m a] 0_ 0 4 C► Table 6: Summary of Intersection Capacity Utilization (ICU) and Level of Service (LOS) 2025 FAR = 0.8, 1.0 and 1.3 with Mitigation Assumptions: Lane Capacity = 1760 vehicles per hour of green time Lost Time Factor = 0.05 With Intersection Improvements No. Intersection Intersection Level of Service With Improvements Morning Peak Hour Afternoon Peak Hour FAR =0.8 FAR =10 FAR =1.3 FAR =0.8 FAR =1.0 FAR =1.3 LOS ICU LOS ICU LOS ICU LOS ICU LOS ICU LOS ICU 1 Vista Del Mar I Grand Ave A 054 A 055 A 057 B 062 8 064 B 064 2 Mam St / Imperial H N D 082 D 082 D 088 C 077 C 077 D 084 3 Main St / Imperial H S A 053 A 057 A 058 A 041 A 044 A 045 4 Main St / Palm Ave A 040 A 040 A 041 A 032 A 032 A 033 5 Main St / Mariposa Ave A 032 A 033 A 033 A 027 A 028 A 0 30 6 Main St / Grand Ave A 021 A 0.22 A 022 A 016 A 016 A 0 16 7 Main St / El Segundo Blvd A 0 14 A 0 14 A 014 A 020 A 019 A 0 21 8 Aviation Blvd / Imperial Hwy D 088 D 085 D 090 D 086 D 089 D 084 9 Aviation Blvd / 118th St B 065 B 068 C 073 B 069 C 072 C 077 10 Aviation Blvd / 120th St C 076 C 079 D 081 C 076 C 078 C 079 11 Aviation Blvd / 124th St A 049 A 051 A 056 A 060 B 064 C 077 12 Aviation Blvd / El Segundo Blvd D 088 D 089 D 088 D 087 D 089 E 092 13 Aviation Blvd / Utah Ave D 088 D 090 D 081 D O-89— D 089 D 0 90 14 Aviation Blvd / Alaska Ave A 059 B 063 B 064 C 073 C 078 C 079 15 Aviation Blvd / Hawaii St B 068 C 073 C 073 C 077 D 082 D 082 16 Aviation Blvd 1 Rosecrans Blvd F 1 18 F 1 15 F 1 16 F 141 F 1.38 F 1 40 17 Center St 1 Grand Ave A 029 A 029 A 029 A 029 A 029 A 028 18 Center St / E7, Segundo Blvd A 0 19 A 019 A 019 A 020 A 021- A 021 19 Sepulveda Blvd / Imperial Hwy E 1 00 E 099 E 1 00 E 094 E 093 E 093 20 Sepulveda Blvd Blvd /Maple Ave D 084 C 073 C 074 D 089 C 078 C 079 21 Sepulveda Blvd / Man osa Ave D 088 D 088 D 0.87 D 089 D 089 D 089 22 Sepulveda Blvd / Grand Ave D 081 D 081 D 081 D 089 E 094 E 092 23 Sepulveda Blvd / El Segundo Blvd D 088 D 088 E 091 D 089 D 0 90 E 092 24 Sepulveda Blvd / Hughes Way B 069 B 069 C 071 C 080 C 080 D 082 25 Sepulveda Blvd / Rosecrans Ave D 089 D 089 D 087 D 090 D 090 E 091 26 Hughes Way / Imperial Hwy A 048 A 056 A 056 A 057 B 0.68 B 067 27 Nash St 1 Imp anal Hwy D 088 D 090 D 0 90 A 035 A 037 A 036 28 Nash St. I Atwood Way D 086 D 090 B 068 D 088 C 078 D 085 29 Nash St 1 Maple Ave D 089 D 086 D 090 C 071 B 070 C 075 30 Nash St /Man osa Ave B 064 B 063 D 082 A 057 B 063 C 071 31 Nash St / Grand Ave C 075 C 077 C 078 D 086 D 089 D 090 32 Nash St / El Segundo Blvd D 083 C 076 C 079 D 087 C 076 C 0 79 33 Nash St / Rosecrans Ave A 046 A 046 A 047 C 079 C 080 D 081 34 Atwood Way / 1 -105 EB Ramp Entrance A 029 A 033 A 031 C 074 D 083 D 087 35 Dou las St ! Imperial Hwy A 053 A 056 A 057 D 090 D 087 D 090 36 Dou las St / between Imperial 8 Man osa A 023 A 025 A 037 A 034 A 037 A 057 37 Douglas St / Atwood Way A 035 A 038 A 0.57 A 036 A 040 A 058 38 Dou las St I Man osa Ave A 045 A 050 B 069 A 050 A 056 C 079 39 Douglas St / EI Segundo Blvd D 087 D 089 D 090 D 083 D 0.85 D 090 40 Douglas St / Utah Ave C 074 C 073 D 087 A 056 A 055 B 068 41 jDouqlas St /Alaska Ave A 032 A 032 A 036 A 030 A 031 A 033 42 Dou las St / Rosecrans Ave C 078 C 080 C 079 C 080 D 081 D 081 43 Continental Blvd / Man osa Ave D 090 D 087 D 084 B 062 A 054 A 058 44 Continental Blvd / Grand Ave C 079 C 078 C 080 A 056 A 057 A 0 59 45 Continental Blvd / El Segundo Blvd A 052 A 053 B 061 A 042 A 042 A 046 46 Continental Blvd / Rosecrans Ave A 039 A 039 A 040 8 069 B 069 B 070 47 California St / Imperial H N/S A 056 A 056 A 056 B 070 B 070 B 070 48 California St / Imperial H S/S A 045 A 051 A 052 A 043 A 048 A 049 49 El Se undo Blvd / Illinois St A 034 A 034 A 036 A 043 A 043 A 045 50 El Segundo Blvd / Isis Ave D 086 D 085 D 090 —D —O 87 D 088 D 086 51 Rosecrans Ave / Apollo St A 0 39 A 039 A 040 C 0 T8 C 078 C 079 52 Rosecrans Ave / Village Dr A 051 A 051 A 052 D 085 D 084 D 085 53 Rosecrans Ave / Pacific Ave A 053 A 053 —6-4-8 A 054 B 068 B 069 C 071 54 Rosecrans Ave / Blanche Rd A 048 A A 048 A 058 A 059 A 059 55 Rosecrans Ave / Highland Ave -Vista Del Mar C 0 71 C 0 71 C 076 D 0 90 E 091 E 096 Page 1 of 1 Copy of ICU for all 2025 FAR _ wMitigation -1 xis 9/25103 7 59 AM 041 0 �_. U V/1 U U lA W �� /' � 1 U N V E u 043 0 U [J U 0 4 ,4 0 4. u i E U r?'� • a EL SEGUNDO CITY COUNCIL MEETING DATE: October 08, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding a status report and overview of the Residential Sound Insulation (RSI) Program. RECOMMENDED COUNCIL ACTION: 1) Review and file; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City has successfully completed sound insulation work on 186 residential units within the City of El Segundo. Construction work has been completed on 15 of the 49 units in the current Bid Group. Work is nearly complete on the remaining 34 residences, with the remaining minor issues expected to be resolved by mid - October. With the completion of these residences, the City will have successfully completed work on 220 homes. Plans and specifications are under a final review by staff for another 72 residences, which staff expects to be ready to advertise for bid for contractors as two bid groups in early November. The current waiting list of applicants is comprised of 221 addresses (not including the 72 residences to be included in the next two bid groups) and represents 309 residences when multi - family dwellings are factored. Staff expects FAA grant funding to allow for 100 residences to be treated each year, and residences will be pulled from the waiting list in priority order, based on the priority zone map. This prioritization allows residents who are most heavily impacted by the noise generated by air traffic at LAX to receive treatment first, and it should be noted that a new applicant submitting an application for a residence in a higher priority zone will be given an opportunity to receive treatment ahead of an existing applicant on file. Within each zone, however, the waiting list is prioritized in the order applications were received. ATTACHED SUPPORTING DOCUMENTS: Residential Sound Insulation Program Priority Zones and Eligibility Area Map FISCAL IMPACT: NONE Operating Budget: N/A Amount Requested: N/A Account Number: N/A Bid Group: Appropriation Required: _ Yes X No C� 61�lw mes S. O'Neill, Prociram Coordinator REVIEWED B DATE: � v3 Mary enn, City Manager 040" EL SEGUNDO CITY COUNCIL MEETING DATE- October 8, 2003 AGENDA ITEM STATEMENT AGENDAHEADING: Reports of Committees AGENDA DESCRIPTION: Consideration and possible action regarding a report from the Aviation Safety and Noise Abatement Committee regarding the LAX Master Plan. RECOMMENDED COUNCIL ACTION: (1) Receive an oral report of the Committee regarding its position on current Los Angeles International Airport issues; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City's Committee on Aviation Safety and Noise Abatement ( ASNAC) requests that their position statements on current Los Angeles International Airport issues be incorporated into the City of El Segundo's official position. The LAX Master Plan Advisory Commission ( LAXMAC) is in the process of reviewing the Los Angeles International Airport Master Plan and is seeking comments from established committees as well as the public on all aspects of the Environmental Impact Report (EIR). The ASNAC position will provide valuable input for the Commission. It is recommended that the ASNAC comments be presented or forwarded to the LAXMAC Chair. As the official body tasked with eliciting comments and formulating a response to the EIR, LAXMAC will present their final report for City Council this fall. ATTACHED SUPPORTING DOCUMENTS: Letter from Chair, ASNAC FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No ORIGINATED: -DATE-0—ctober Jeff Stewart, Assistant City Manager REVIEWED BY- DATE: October 1, 2003 Mary Strenn, City Manager 4 048 September 29, 2003 El Segundo City Hall Attn.: Office of the City Manager 350 Main Street El Segundo, CA 90245 / / / l.a / !/"Y q,- W 8,1T 1��' Ip �CC��C�I(� E� iJ CITY MANAGER'S OFFICE Subject: Request El Segundo Aviation Safety and Noise Abatement Committee report be given at the October 8, 2003 City Council meeting under Section D, REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Section D, REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. In its advisory capacity, the City of El Segundo's Aviation Safety and Noise Abatement Committee submits its position on current Los Angeles International Airport issues. Recommendation — Incorporate the committee's position statements into the City of El Segundo's official position on current Los Angeles International Airport issues. Submitted, September 29, 2003, Office of the City Manager 7f-0� Liz Garnholz, Chair El Segundo Aviation Safety and Noise Abatement Committee �I ro., /�1 rJ 4 .= EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding the interviews of candidates to the Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory Committee and Capital Improvement Program Advisory Committee, held at 6:15 p.m., October 8, 2003. RECOMMENDED COUNCIL ACTION: (1) Announce the appointments. (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Committee /Commission & Board: # of Openings Appointee(s): Term Expire(s): Planning Commission 1 06/30/07 Senior Citizen Housing Corporation Board 2 06/30/07 06/30/07 Investment Advisory Committee 1 08/30/07 Capital Improvement Program Advisory Committee (CIPAC) 2 11/30/07 11/30/07 Community Cable Advisory Committee 1 10/31/07 LAXMAC 2 no exp. ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT: N/A ORIGINATED: Julia O. Abreu, Executive Assistant Date: October 1, 2003 cf- - REVIEWED BY: Mary Strenn, City Manager Date: October 1, 2003 3 5 050 0 Z SLL LL Z m 7 O w W OF U� 3 a WI h W C V) O O mN O W m 0 F V 0 IL O N Q O as Q LL O W H 0 pC� O�yO th (0pp���1 M O (pWp� Ol NNV 1(I ��Npp 1A p�p S{pn� IA ' fO t -M ' ' ODD IS r f� (1 W 1- ' 10 fD N N � r O fV (O H N G N w Z LL LL O W S W w z LL p ~ 1=L F- ¢ WJ W Z j Y Z S= U ~ �V' am Z Do z z ? z a SSSLLL ui Q ZaZa j Z W j U R rc O m K? g Z Z O U V w LLO��OaOa O{Wm�r -QFm F. 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Y W to S V D 0 v v �i N L h ?op�� w w m � y m a m W C O U y m y m a m a $ U A F N c m MC YCCJOC � Q N C U N 4 O 'E b y C U m N N N ID T q L V _ o m cm .aLO J3� ZF O a m MC c m n� h m �¢ a O C rn m�'Em ID m amtm �c ao nm EC 0 m£ c 1O °to t E c m o vi oao a 0 ° d U m a m m m y n � W W( y Z Y m 5; m A E E o m a o IO o y m a c m w y o O m W N W Q w o g sW "� ° m �` m m E m�'no cr GO z(Z9 to @ 5'� � a� ES Z O a€ v E LL O -U U a UM m m u S LL LL O .2 > cr w w Z N ` A ¢ w ii O U W HO u o` O " o` n n Q (n U LL U S LL Q m = O D ?op�� CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 9/5/2003 THROUGH 9/26/2003 Date Payee Amount Description 9/10/03 West Basin 836,379.07 H2O payment 9/10/03 PGC El Segundo LLC 35,000.00 Golf Course Payroll Transfer 9/11/03 Health Comp 3,887.52 Weekly claims 9/5 9/15/03 Employment Development 36,724.30 State Taxes PR 6 9/15/03 IRS 176,435.37 Federal Taxes PR 6 9/24/03 PGC El Segundo LLC 36,000.00 Golf Course Payroll Transfer 9/17/03 Health Comp 4,171.94 Weekly claims 9/12 9/12/03 Federal Reserve 50.00 Employee Savings Bonds EE 9/12/03 Federal Reserve 450.00 Employee Savings Bonds 1 9/23/03 Health Comp 0.00 Weekly claims 9/19 8/22- 9/4/03 Workers Comp Activity 40,435.65 SCRMA checks issued DATE OF RATIFICATION: 10/07/03 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: oervice 1,169,533.85 a4 0 Date 6) - 2-b Date Cify Man Date 1,169,533.85 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. (i52 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 16, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, gt se g.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 4 matters. Bressi v. City of El Segundo, LASC No. BC288292 Bressi v. City of El Segundo, LASC No. BC288293 Korach v. City of El Segundo, WCAB Case No. 0088645 Elliott v. City of El Segundo, WCAB Case No. 0276182 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): - 1 - matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 3 matters 1. Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association Labor Negotiator: Mary Strenn, City Manager Bargaining Units: Supervisory and Professional Employees Association Labor Negotiator: Mary Strenn, City Manager Bargaining Unit: Police Management Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. 7 MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO. 1 053 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 16, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Fr. Jim Anguiano of St. Anthony Catholic Church PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — (a) Council Member Gaines presented a Proclamation to the El Redondo Chapter National Society Daughters of the American Revolution to Nancy Connell, in observance of Constitution Week, September 17 -23, 2003. (b) Mary Strenn, City Manager, recognized the designation of Chief Fire Officer (CFO) bestowed upon Fire Chief Norman G. Angelo by the Commission on Chief Fire Officer Designation. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, requested that Council discuss consent agenda item number 17, landscape maintenance services. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 2 - 05 1 B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action (continued Public Hearing) regarding the FY 2003- 2004 Preliminary Budget and Five -Year Capital Improvements Plan and Adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended. Copies of the 2003 -2004 Preliminary Budget can be found in the Library, City Clerk's office, and the City's website. Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing on the FY 2003 -2004 Preliminary Budget and Five -Year Capital Improvements Plan and adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. City Clerk Mortesen stated that proper notice was completed and no written communications had been received by the City Clerk's Office. City Manager Mary Strenn gave a report. Liz Garnholz requested information on the LAX Master Plan line item budget. Council consensus to close public hearing. City Attorney Mark Hensley read the following: RESOLUTION NO. 4325 A RESOLUTION ADOPTING AN OPERATING BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2003/2004. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve Resolution No. 4325 adopting an Operating Budget and Five -Year Capital Improvement Program for fiscal year 2003/2004. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. City Attorney Mark Hensley read the following: RESOLUTION NO. 4326 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2003 -2004 IN ACCORDANCE WITH ARTICLE X11113 OF THE CALIFORNIA CONSTITUTION. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to approve Resolution No. 4326 setting its appropriations limit for Fiscal Year 2003 -2004 in accordance with Article X111 B of the California Constitution. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 3 G 5 5 RESOLUTION NO. 4327 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL AMENDING THE CITY'S APPROPRIATIONS LIMIT ESTABLISHED BY RESOLUTION NO. 4273 AND ADOPTED SEPTEMBER 17, 2002. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Resolution No. 4327 amending the City's Appropriations Limit established by Resolution No. 4273 and adopted September 17 2002. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 2. Consideration and possible action on the completion of grant funded capital project, the Low Power AM Radio Station, which was funded by a grant from the State of California Office of Traffic Safety (OTS) and CalTrans. David Burns, Emergency Services Coordinator, gave a report. Council consensus to receive and file report. MOVED by Council Member Gaines, SECONDED to Council Member McDowell to authorize the activation of the radio station and begin regular programmed broadcasting; authorize the Public Works Department to coordinate the installation of two alert beacons on State Highway 1 (Sepulveda Blvd) in coordination with the State of California Department of Transportation. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2535769 to 2536014 on Register No. 23 in the total amount of $1,737,996.09 and Wire Transfers from 8/22/2003 through 9/4/2003 in the total amount of $364,768.04 and authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments and wire transfers. 4. Approved City Council Meeting Minutes of September 2, 2003. 5. Authorized the City Manager to extend the Professional Services Agreement No. 3105 with NOROC for professional services on the City's network and other technology projects in an amount not to exceed $60,000 for FY 2003 -2004. 6. Authorized the City Manager to execute a standard Professional Services Agreement No. 3243 with Vertex Communications, Inc. for support services on the City's telephone system in an amount not to exceed $11,000 for FY 2003 -2004. MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 4 0 50-1 7. Approved entering into Agreement No. 3244 between Team One Advertising Agency (Team One) and the City of El Segundo for services related to the planning, execution and placement of advertising for the City's economic development effort. Authorized the City Manager to execute Agreement and Amendments in a form approved by the City Attorney. Total cost not to exceed $50,000 for fiscal year 2003 -2004. 8. Approved one year Contract No. 3245 with Data Micro Imaging Company (DMC) to provide microfilm services to the Community, Economic and Development Services Department. Total cost not to exceed $20,000 for fiscal year 2003 -2004. Authorized the City Manager to execute agreement approved to form by the City Attorney. 9. Approved the second one -year extension to the City's current Contract No. 2925 with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing, and grading plan review services on an as- needed basis. Authorized the City Manager to exercise the contract option. Total cost not to exceed $110,200. 10. Approved plans and specifications for the Installation of Americans with Disabilities Act (ADA) Compatible Automated Doors at the City Library and the Recreation Park Joslyn Center — Project No. PW 03 -04 — CDBG Project No. 600445 -02, Approved Capital Improvement Program. (Estimated Cost $40,000) Authorized staff to advertise the project for receipt of bids. 11. Approved Tract Map No. 53820 (320 and 328 East Imperial Avenue). No fiscal impact. 12. Authorized an additional $182,000 for right -of -way certification services by the Los Angeles County Department of Public Works (County) for the Douglas Street Underpass Project - Approved Capital Improvement Program. 13. Authorized the City Manager to execute a one -year extension as provided for in Agreement No. 2921 with UCLA to provide continuing education for Emergency Medical Technicians (EMTs) and defibrillation training. Fiscal Impact not to exceed $26,000. Authorized issuance of a blanket purchase order to UCLA Center for Prehospital Care for FY 2003- 2004. 14. Authorized the Fire Department to piggyback on the City of Santa Clara 2003 bid to continue to purchase medical supplies from single source vendor, Bound Tree Medical (formerly PMX Medical). Fiscal Impact not to exceed $25,000. Authorized the issuance of a blanket purchase order. 15. Authorized the City Manager to sign the one -year extension option of our four -year Contract No. 2935 with Studio Printing for the quarterly publication of Inside El Segundo and Recreation and Parks Department brochure. Authorized the Purchasing Agent to issue annual Blanket Purchase Order for printing services, contingent upon annual budget appropriations by the City Council. MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 5 057 16. Authorized the City Manager to extend the final year option, from October 1, 2003 through September 30, 2004 Contract No. 2763 (2763E) for Custodial Services with Coastal Cleaning for the Library and Recreation & Parks Departments. Fiscal Impact not to exceed $82,890. 17. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 18. Authorized the City Manager to execute standard Professional Services Agreements for on- site contract instructors and vendors who are anticipated to be paid over $10,000 for providing services in support of Recreation and Parks Department programs. MOVED by Council Member McDowell SECONDED by Council Member Gaines to approve consent items 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Council Member McDowell has a possible conflict of interest on item number 12 due to his employment with Edison. Council Member Gaines abstaining on item number 4, due to his absence at the last meeting. 17. Authorize the City Manager to exercise a one -year option, Contract No. 2831 from October 1, 2003 through September 30, 2004 with U.S. Landscape, Inc. for landscape maintenance services in an amount not to exceed $188,000. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to authorize the City Manager to exercise a one -year option, Contract No. 2831 from October 1, 2003 through September 30, 2004 with U.S. Landscape, Inc. for landscape maintenance services in an amount not to exceed $188,000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 19. Consideration and possible action to appoint a City Council ad hoc subcommittee to discuss local emergency facilities and trauma centers and the issues experienced by local residents. Mayor Gordon requested this item be held in view of the new administrator at the local emergency facilities. He further stated that Fire Chief Angelo is currently working with hospital administration to improve service. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS — CITY CLERK — The next Council meeting will be on October 8, 2003 (Wednesday) due to the Special State wide election on October 7, 2003, and that the last day to register will be September 22, 2003. City Attorney, Mark Hensley stated the election has been stayed, decision to hold the election will not be known until the week of September 22, 2003. J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 6 r. 0 Council Member McDowell — Requested people apply for Commissions and Committees. Council Member Gaines — Reported on the pancake breakfast. He further reported on his trip to Washington D.C. and the City's request to obtain additional radio frequencies for public safety services. Council Member Wernick — Reported on the LAX Advisory Committee. Mayor Pro Tern Jacobs — NONE Mayor Gordon — Spoke regarding the 911 services at Freedom Park. He also reported on the progress with keeping the 310 area code. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Thomas Dickton, resident, spoke about paramedic care and hospital support. Liz Garnholz, resident, spoke regarding paramedic care and hospital support. She also spoke regarding the transfer of Air Force Base Area A to Hawthorne. Mason Williams, resident, spoke about structural damage to his property. Mayor Gordon requested staff to discuss this with Mr. Williams. MEMORIALS - William (Bill) Coulter former fireman. CLOSED SESSION - NONE ADJOURNMENT AT 8:10 P.M. Cindy Mortesen, City Clerk MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 7 r^-n EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt a resolution from the League of California Cities supporting a statewide ballot measure to allow voters to decide whether local tax funds may be used for state government operations. RECOMMENDED COUNCIL ACTION: 1) Adopt resolution; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: At the Annual Conference held earlier this month in Sacramento, the League of California Cities unanimously approved a resolution supporting a statewide ballot initiative to limit the ability of the state government to use local tax funds for statewide operations. The reductions and threatened reductions to local government revenues related to the State's ongoing budget crisis have been well documented. Over the years, the League of California Cities has sought various mechanisms aimed at reducing the unilateral power of the Legislature to use those revenues. Recent polling figures indicate that voters may be inclined to support a measure to protect local government revenues, and League has decided to move forward. Attached is a resolution stating the City of El Segundo's support of an initiative that would appear on the November 2004 statewide ballot to protect local government revenues. The measure would allow voters to decide whether the Legislature has the power to appropriate local tax funds to fund state government operations. ATTACHED SUPPORTING DOCUMENTS: Resolution supporting a statewide ballot measure protecting local government revenues. FISCAL IMPACT: NIA Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No ORIGINATED: DATE: September 24, J1 Jeff Stewart, Assistant City Manager ary inn, City Manager °3 8 060 RESOLUTION NO. A RESOLUTION SUPPORTING A STATEWIDE BALLOT INITIATIVE TO REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS The City Council resolves as follows: Section 1: The City Council finds and declares as follows: A. State government annually seizes over $800 million in city property tax funds (ERAF) statewide, costing cities over $6.0 billion in lost revenues over the past 12 years and seriously reducing resources available for local public safety and other services; and B. In adopting the state budget this year the Legislature and Governor appropriated local vehicle license fee backfill and redevelopment property tax funds that are needed to finance critical city services such as public safety, parks, street maintenance, housing and economic development; and C. The deficit financing plan in the state budget depends on a local property and sales tax swap that leaves city services vulnerable if the state's economic condition fails to improve; and D. The adopted state budget assumes an ongoing structural budget deficit of at least $8 billion, putting city resources and services at risk in future years to additional state revenue raids; and E. It is clear that state leaders will continue to use local tax funds to balance the state budget unless the voters limit the power of the Legislature and Governor to do so; and F. The General Assembly of Voting Delegates of the League of California Cities at its September 10, 2003 meeting voted to sponsor a statewide ballot initiative to empower the voters to limit the ability of state government to confiscate local tax funds to fund state government; and G. The league has requested that cities offer support for a November 2004 ballot initiative that will allow voters to decide whether state government may appropriate local tax funds to fund state government operations and responsibilities. Section 2: The City Council of the City of El Segundo expresses its support for a statewide ballot initiative to allow voters to decide whether local tax funds may be taken, confiscated, shifted, diverted or otherwise used to fund state government operations and responsibilities. Section 3: The City Clerk is directed to send a copy of the Executive Director of the League of California Cities. Section 4: The City Clerk will certify to the passage and adoption of this Resolution; shall enter the same in the book of original Resolutions of the City; and shall make a record of proceedings of the City Council in the Minutes of the Meeting at which same is passed and adopted. Section 5: This Resolution will take effect immediately upon adoption. Mayor Mike Gordon STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2003, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED T M/ Mark D. He f me By: Karl H. Berg Assistant ttorney 0 6 EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to authorize staff to solicit proposals from qualified consulting firms to provide construction documents and specifications for the Recreation Park Parking Lot Improvement Project. (North parking lot off Pine Ave and south parking lot off Eucalyptus Dr.) - Approved Capital Improvement Program - (estimated cost = $160,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize staff to solicit proposals; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: City Council approved the Recreation Park Master Plan (RPMP) on March 18, 2003. The RPMP proposed several changes and upgrades to Recreation Park. One of elements of the RPMP was the upgrade and reconfiguration of the north parking lot, located off Pine Ave. east of the clubhouse, and south parking lot located off Eucalyptus Dr. adjacent to the Joslyn Center, at Recreation Park. City Council approved $160,000 for the improvements of the north and south parking lots of which $56,000 is for the design and $104,000 is for the construction of the south parking lot. Staff is requesting City Council approval to solicit proposals from professional firms to provide construction documents and specifications for the reconfiguration of the north and south parking lots of Recreation Park. Staff will return to City Council with a recommendation of a qualified consulting firm. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Capital Improvement Program: $ 160,000 Amount Requested: $ 0 Account Number: 301- 400 - 8202 -8499 Project Phase: Design Appropriation Required: No ORIGINATED Y: DATE: September 30, 2003 James H n n, mmu ki, E conomic and Development Services Director REVIEWED Y: DATE: Ma renn, City Manager 9 063 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 8, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action to approve Tract Map No. 53545 (826 and 832 Main Street) — (No fiscal impact). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Tract Map No. 53545; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Tract Map No. 53545 creates a single parcel by combining two (2) parcels (at 826 and 832 Main Street) for construction of seven (7) condominiums. The environmental assessment for this project was previously approved by the City Planning Commission on August 23, 2001. ATTACHED SUPPORTING DOCUMENTS: Tract Map No. 53545. FISCAL IMPACT: None. Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY: _ DATE: September 30, 2003 Andres Santamaria, Director of Public Works 20031007 — Approve Tract Map No 53545 at 826 and 832 Main Street 10 0 0-: SCALE: I" = 20' 1+ BLOCK 99 EL SEGUNDO TRACT M.B 20 -22 -23 sE* TRACT NO 3'3648 M. B. 930 -27 -28 FO PL ON a& AY PER r S I SHEET 2 OF 2 SHEETS TRACT NO. 53545 IN THE CITY OF EL SEGUNDO COUNTY OF LOS ANGELES STATE OF CALIFORNIA PD P M. OM MJL Rw —� PER w FOR CONDOMINIUM PURPOSES INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP • 1 —aOd7 - - MAS9Sa2'E 3012T WALNUT AVENUE Lij Mir LINE DR IDTS a ALiO 5 E 25T W_ S�SS52 e I 1331110 �M l utl I � I L TL I NOT A PART OF SYCAMORE l e THIS SUBDIVISION a I e AVENUE w I e Ib /T -It lSTat OA ►SfAD I�/ -'y`ID D/6D SET LOT REF I M" Z I 4� Q SET LSTRCE IIESR IN SELT COINER O' CYJM I Z M SMSSLCE ITaDI' O Ixal I^ aam•_ PD P M. OM MJL Rw —� PER w FOR CONDOMINIUM PURPOSES INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP 1 W W U] W a- W W V • F. SST PER _ - - MAS9Sa2'E 3012T WALNUT AVENUE a s Mir LINE DR IDTS a ALiO 5 E 25T W_ S�SS52 I 1331110 �M l utl I � I L TL I NOT A PART OF 20 T l e THIS SUBDIVISION a I Sir LIE 11 THE LAEO DESIRED A9 111W w Ib /T -It lSTat OA ►SfAD I�/ -'y`ID D/6D SET LOT REF I M" I 4� SET LSTRCE IIESR IN SELT COINER O' CYJM I Z M SMSSLCE ITaDI' O Ixal I^ j Ia Q I m A • B � 12.000 So FT g a = 18_ M SS'SR'OS•E E6lR , S — r9f 6 ________ Ix D1,�_ MST L B PLOTS S Wo r ESTAE Sr IRORATIOM III DYE _}I PER aw INP WLr LSE O' LOTS aw F+IDI ESTAO. 01 PROMITOM I B B PER SAID MAP 8 SET LOT RCE I ItM " I 8 .M TOP v eLR RALI� LL- O I IxM' ~ I x Ra7R•a•E Ifanl I Q I SET N SS79 O5'f LOT VICE 11264 I DO MLT LSE OF TIE LAID DESGsto— MIST Ao SI 97-554.3. DR EYE Pm WD DSLp O g I Z I zo ELT LSEIOF LOTS 1--7M� 1 C14 PEPPER STREET NOT A PART OF JI I L THIS SUBDIVISION I I L I —_�— SIT LIE OF LOTS 6.11.7% _ - - -� I —Jc 111. xK'3933'E 26107" MAPLE AVENUE 8, _ _ M or; FD MAL PER w 1 W W U] W a- W W V EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 8, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action regarding acceptance of the project for the rehabilitation of Sanitary Sewer Pump Station No. 4 (1501 East Holly Avenue) - Approved Capital Improvement Program — Project No. PW 02 -03 - (estimated cost = $757,329.60). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Change Order No. 1 in the amount of $5,329.60; (2) Accept the work as complete; (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office and; (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On May 7, 2002, the City Council awarded a contract to DenBoer Engineering and Construction, Inc., in the amount of $752,000. for the rehabilitation of Sanitary Sewer Pump Station No. 4, located at 1501 East Holly Avenue. During construction and after draining of the wet well, it was discovered that the existing ladder was rusted. The cost for replacement of the wet ladder for the construction of a 3/" water line in the dry well and the costs of lab tests for compaction and concrete slab were $5,329. The work has now been completed to the satisfaction of staff. The final contract amount is $757,329.60. Staff recommends acceptance of this project. ATTACHED SUPPORTING DOCUMENTS: 1. Notice of Completion. 2. Vicinity map. FISCAL IMPACT: Capital Improvement Program: $1,612,400 00 Amount Requested: $ 757,329.60 Account Number: 302 - 400 - 8204 -8468 Project Phase: Accept the work as complete Appropriation Required: No ORIGINATED BY: _ DATE: September 30, 2003 Andres Santamaria, Direc r of Public Works REVIEWED BY: DATE: Mary Strenn, City Ma ger °? 20031007 — Acceptance of the Protect for Rehabilitation of Sanitary 11 Sewer Pump Station No 4 (1501 East Holly Avenue)f l W,02103 6 6 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name - Rehabilitation of Sanitary Sewer Pump Station No. 4 Project No.: PW 02 -03 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo. 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245. 4. The nature of the interest of the owner is: Public street right -of -way. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on July 29, 2003. The work done was: Rehabilitation of Sanitary Sewer Pump Station No. 4. On October 7, 2003, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: DenBoer Engineering and Construction, Inc. 8. The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: Sanitary Sewer Pump Station No. 4. 9. The street address of said property is: 1501 East Holly Avenue. Dated: Bellur K. Devaraj City Engineer VERIFICATION I, the undersigned, say: I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of penury the foregoing is true and correct. Executed on , 2003, at El Segundo, California. Bellur K. Devaraj City Engineer SpecfCaoon5 - ProlW&,PW 02- 031NOWS of Completion (09-2 03) 061 v W A1Nf100 S3'13`9NV Sol •AM3 3Nli0H1MVH 30 A110 Y Z C.q 1 CA�a 00310 NVS ~ Q ' Y03ry31j Y T � `m .1 n n • r� N f e `� o NNN N ~ J ~ ,p a w o N n • 3AV OP OA18 NOIIVIAV a ! a 1 v r m epuno 1110 1fv3 H t0 AM 1 13MMOH — m ?T 0 > > 1 • HRN r Ix 3 ; , • F i S '3AV OON003tl J V O -is 3 Vl9flOO 0 TIMO] vAlYd) AM f. 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EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 8, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action regarding approval of Change Order No. 1 in the amount of $26,151.89 for the Imperial Avenue Vista Upgrade Project (400 block of East Imperial Avenue) — Approved Capital Improvement Program — Project No. PW 01 -18 — (Fiscal Impact = $26,200). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Change Order No. 1 in the amount of $26,151.89; (2) Alternatively discuss and take other action related to this item. BACKGROUND 8r DISCUSSION: The City Council, on September 17, 2002, awarded a contract to Zondiros Corporation for the expansion and upgrade of the Imperial Avenue Vista site. The project includes installation of a new overlook plaza, new landscaping, decorative sidewalk, tables, benches, trash receptacles, fencing, and lighting. The project is nearing the completion date in late October. (Background & Discussion continues on the next page.....) ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Capital Improvement Program Amount Requested: Account Number: Project Phase: Appropriation Required: $ 72,000.00 (General Fund) $ 80,000.00 (Grant) $ 26,151.89 301 - 400 - 8203 -8483 Approval of Change Order No. 1 No ORIGINATE DATE: September 30, 2003 ta�+l Andres Santamaria, Director of Public Works REVIEWED BY: DATE: /�J Mary Stfenn ty Manager ,? 20031007 — Approval of Change Order No 1 for 12 the Imperial Avenue Vista Upgrade — PW 01 -18 0619 BACKGROUND & DISCUSSION: (continued) Due to a cash flow concern, the contractor is requesting payment for the items in Change Order No. 1 at this time. In plan check, it was determined that more intense soil testing be made. As a result of the analysis, caissons were added for the support of the deck ($14,550). The layout length of the irrigation system increased due to obstructions that were not visible at the time design was completed ($7,000). Construction was halted for two (2) days when it was determined that an oil pipeline would be impacted by the construction. The design plan was adjusted and construction commenced. This delay of work amounted to $3,101.89. Lastly, the installation of an ADA ramp located closer to the project was built at a cost of $1,500. The total amount of this change order is $26,151.89. 20031007 — Approval of Change Order No 1 for the Imperial Avenue Vista Upgrade — PW 01 -18 r/: -� EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a request for City Council to approve an annual purchase order contract, renewable for up to three (3) years, on a single- source basis, with Blue Diamond Industries to supply asphalt paving materials to the City for street maintenance projects. The annual costs are not to exceed $45,000. RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve the annual purchase order contract for the purchase of asphalt materials from Blue Diamond Industries on a single- source basis; (2) Alternatively discuss and take action related to this item. BACKGROUND & DISCUSSION: (Background and discussion begins on the next page... ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Capital Improvement Program: $45,000 Amount Requested: $45,000 Account Number: 001 - 400 - 4202 -6206 Project Phase: Annual Maintenance Appropriation Required: No ORIGINATED BY: DATE: September 30, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: i Mary Strenn, 20031007 — Annual Purchase Order Contract Single- Source Basis with Blue Diamond Industries r� 13 671 BACKGROUND & DISCUSSION: There are only two (2) local vendors that supply asphalt paving materials: Blue Diamond Industries and Vulcan Materials Company. A cost comparison shows that Blue Diamond Industries has lower prices than Vulcan Materials — 3/4' hot mix at a cost of $32.25/ton versus $34.00 /ton. In the past, Blue Diamond Industries has provided satisfactory service and response. Blue Diamond Industries' two (2) distribution plants are located six (6) and ten (10) miles from El Segundo. The Vulcan Materials Company's distribution plant is nineteen (19) miles from El Segundo. City staff drive vehicles to these locations to pick up asphalt and materials. Staff recommends issuing an annual purchase order contract, renewable for up to three (3) years, with Blue Diamond Industries and approval of this single- source purchase order contract for the following reasons: 1. Safety of staff by driving reduced miles to retrieve asphalt and materials. 2. Availability of materials — two (2) plants versus one (1). 3. Lower cost of materials. 20031007 — Annual Purchase Order Contract Single -Source Basis with Blue Diamond Industries 079- EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 8, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action to extend the existing Cal -Air, Inc., contract until September 30, 2004, to provide retrofit/upgrade /maintenance of the HVAC systems for various City buildings — (Fiscal Impact - $44,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve the amendment providing the extension of time for the Cal -Air, Inc., contract number 2983 until September 30, 2004; (2) Authorize the City Manager to execute the amendment; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On March 6, 2003, the Council awarded a contract to Cal -Air, Inc., to provide retrofit/ upgrade /maintenance of HVAC service to various City buildings. A review of the thermostat operations in the Emergency Operations Center, the Fire Station No. 1 dorm area, the front office of the Maintenance Facilities Building, and the Recreation Park Check -Out Building indicates that zone temperature control systems are required for each area. This control system will allow more specific heating and cooling to smaller areas thereby increasing occupant comfort and increasing system efficiency. ATTACHED SUPPORTING DOCUMENTS: First Amendment and Exhibit "A ". FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required $163,897 $ 44,000 001 - 400 - 2601 -6206 Extension of contract No ORIGINATED BY: DATE: September 30, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: 0440 Mary Strenn, City ager 09 20031007 — Extend Cal -Air Contract to September 30, 2004, to Provide Retrofit - Upgrade- Maintenance of the HVAC Systems for Various City Buildings 14 073 FIRST AMENDMENT TO AGREEMENT NO. 2983 BETWEEN THE CITY OF EL SEGUNDO AND CAL AIR, INC. THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 8th day of October 2003, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY ") and CAL AIR, INC., ( "CONTRACTOR ") 1. Pursuant to Agreement No. 2983 ( "Amendment "), executed by the parties on or about March 25, 2002, the term of the agreement is extended until September 30, 2004. 2. Consultant agrees to perform the additional services in attached Exhibit "A ", which is incorporated by reference. 3. Compensation for these services is listed in Exhibit "A ", which is incorporated by reference. 4. This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together constitute one instrument executed on the same date. 5. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2983 remain the same. CITY OF EL SEGUNDO a general law city Mary Strenn, City Manager ATTEST: Cindy Mortesen, City Clerk Agreements - Amendmentsll st Amendment to Agreement 2983 - Cal Air, Inc CAL AIR, INC. APPROVED AS Mark D. Hextsf'e� rl H. Berger, stant City Attorney A 4 AIR CONDITIONING ZONE TEMPERATURE CONTROL FOR VARIOUS BUILDINGS EXHIBIT "A" Background: The Police Department Emergency Operations Center, the Fire Station No. 1 (dorm area), the Facilities Maintenance Building (front office), and the Recreation Park Check -out Building are having problems in maintaining the zone temperatures. Each building has single zone air conditioning systems. One (1) thermostat controls several different areas of the building temperature. This causes one area in the building to be warm, while another is cold at the same time. The installation of a zone temperature control system will resolve this problem. Scope of Work: Police Department Emergency Operations Center: • Provide and install (2) "Smart Boxes" in the supply air duct system. • Provide and install (2) new thermostats in interior offices. • Provide all electrical and control as needed for the "Smart Boxes ". Relocate A/C unit control sensor into Emergency Operations Center. Check, test, and start up modified system. Cost: $3,344 Fire Station No. 1 (dorm area): • Provide and install a "Rapid Zone" control system for the dorm area. • Provide and install (6) "Rapid Zone" dampers and one (1) by -pass control damper. • Provide and install (6) 'Rapid Zone" thermostats for zone control. • Provide labor and materials to install access doors for all controls and dampers. • Provide all electrical and controls as required. • Check, test and start up system and air balance as required. Cost: $13,333 Facilities Maintenance Building (front office) • Provide and install a 'Rapid Zone" control system for the office area. • Provide and install (4) "Rapid Zone" dampers and one (1) by -pass control damper. • Provide and install (4) "Rapid Zone" thermostats for zone control. • Provide all electrical and controls as required. • Check, test and start up system and air balance as required. Cost- $10,800 Recreation Park Check -out Building: • Provide and install a "Rapid Zone" control system for the office area. • Provide and install (6) 'Rapid Zone" dampers and one (1) by -pass control damper. • Provide and install (6) "Rapid Zone" thermostats for zone control. • Provide all electrical and controls as required. • Check, test, and start up system and air balance as required. Cost: $12,450 Sub -Total Cost of Request $39,927 Contingencies $ 4,000 Total $43,927 If all four (4) buildings are accepted the new total cost will be: $38,727 20031007 — Extend Cal -Air Contract to September 30, 2004, to Provide Retrofit - Upgrade- Maintenance of the HVAC Systems for Various City Buildings 01713 EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding amendment and extension of the professional services for GIS /GPS services contract with Mr. Verne Simon (sole - proprietor) on an as- needed hourly basis at a rate of $27 /hour - (Estimated cost for 10 -12 hours /week for one (1) year = $15,000). RECOMMENDED COUNCIL ACTION: (1) Approve the amended contract for professional GIS /GPS services to Mr. Verne Simon; (2) Authorize the City Manager to execute the amendment; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Over the past two (2) years Mr. Verne Simon has provided to the City of El Segundo extensive Geographical Information Systems (GIS) and Geographical Positions Systems (GPS) services including development of City GIS mapping layers, updating detailed GIS maps for printing and distribution to the public and other agencies, and providing support to City departments on GIS and GPS. The contract for these GIS /GPS services is scheduled to expire on September 30, 2003. To continue to provide the maintenance of the GIS data and development of further layers staff is requesting to extend this contract one (1) additional year, through September 30, 2004. The contract will be based on an hourly basis and performed for the period of one (1) year at a cost of $15,000. Additional funds may be made available as the need arises. ATTACHED SUPPORTING DOCUMENTS: Amendment No. 2 to Contract No. 2954. FISCAL IMPACT: Operating Budget: $15,000 Amount Requested: $15,000 Account Number: 001 - 400 - 4801 -6214 Project Phase: Contract Extension Appropriation Required: No ORIGINATED BY: DATE: September 30, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: ,-^ Cd._ DATE: �1� � / Mary Strenn, City Ma er 11,3 20031007 — Amendment and Extension of Professional Services for GIS -GPS Services with Verne Simon 15 0 7 G AMENDMENT TWO TO AGREEMENT NO. 2954 BETWEEN THE CITY OF EL SEGUNDO AND VERNE SIMON THIS SECOND AMENDMENT (Amendment ") is made and entered into this 8th day of October 2003, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY ") and VERNE SIMON ( "CONSULTANT "). Pursuant to Agreement No. 2954 ( "Agreement "), executed on or about January 2, 2002, and subsequently amended, the term of the agreement is extended until September 30, 2004. 2. The hourly rate of $27.00 will be in effect. The initial funds available for 10 -12 hours per week for one (1) year will be $15,000, but additional funds may be made available. 3. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2954 remain the same. CITY OF EL SEGUNDO VERNE SIMON a general law city consultant Mary Strenn City Manager ATTEST: API CI1 la Cindy Mortesen, City Clerk 0 7 'i EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 8, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action regarding extending the professional services for environmental outreach and educational program from Rogers and Associates - (No fiscal impact). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the City Manager to execute a one -year extension for professional services with Rogers and Associates; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On March 18, 2003, the City Council awarded a $40,000 contract for environmental outreach and educational program from Rogers and Associates for four (4) months. This contract was funded by Chevron USA, Inc., as part of a settlement agreement with the California Regional Water Quality Control Board. One of the components of the contract was to provide a customized school assembly program at each of the City's elementary schools. The extension of this contract for one -year will allow sufficient time for Rogers and Associates to complete this task. No additional funding is required. ATTACHED SUPPORTING DOCUMENTS: Amendment No. 1 to Contract No. No. 3136. FISCAL IMPACT: None Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: No ORIGINATED BY: � DATE: September 30, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: Mary Strenn, r DATE: 20031007 - E#ent ng Professonal Serves for EnHmnmental 16 Outreach and Educational Program from Ropers and Associates AMENDMENT ONE TO AGREEMENT NO. 3136 BETWEEN THE CITY OF EL SEGUNDO AND ROGERS AND ASSOCIATES THIS FIRST AMENDMENT (Amendment ") is made and entered into this 8th day of October 2003, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY ") and ROGERS AND ASSOCIATES ( "CONSULTANTS "). 1. Pursuant to Agreement No. 3136 ( "Agreement "), executed on or about April 2, 2003, the term of the agreement is extended until September 30, 2004. 2. Except as modified by this Amendment, all other terms and conditions of Agreement No. 3136 remain the same. CITY OF EL SEGUNDO a general law city Mary Strenn City Manager ROGERS AND ASSOCIATES consultants ATTEST: AF Cl, Cindy Mortesen, City Clerk 0 7 .9 EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the waiver of fees for city services associated with El Segundo High School Homecoming Parade. (Fees waived $1,050) RECOMMENDED COUNCIL ACTION: 1) Waive fees of $1,050 for city services associated with the El Segundo High School Homecoming Parade; 2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The El Segundo High School Homecoming Parade is an annual event that benefits the community. The Recreation and Parks Director has the authority to issue the permit, for the events, but the fee waiver request must be approved by the City Council. The Homecoming Parade is Friday, October 17, 2003 at 5:00 P.M. The parade will commence in the Joslyn parking lot and proceed north on Eucalyptus Drive to Hazeltine Field as shown on the map. ATTACHED SUPPORTING DOCUMENTS: 1) Letter of Request from the High School Activities Director and route map 2) Estimated cost of city services 3) Special Event Use Application and Permit Form FISCAL IMPACT: $1,050 Operating Budget: Public Works/ Police Account Number: Various Amount Requested: $300 Public Works; $850 Police Project Phase: Appropriation Required: _Yes x No ORIGINATED: DATE: Stacia Mancini, Director of Recreation and Parks REVIEWED BY: DATE: Mary Strenn, City anager 3 17 090 EL SEQUNISO HIGH SCHOOL September 17, 2003 City of El Segundo Mayor Mike Gordon & City Council 350 Main St. El Segundo, CA 90245 Re: El Segundo High School Homecoming Parade Friday, October i7, 2003; 5:00 PM Dear Mr. Gordon & City Council: Request is made for your approval of our annual event as noted above. The parade will commence in the Joslyn parking lot and proceed to Hazeltine Field, as shown on the map enclosed for your convenience. Also requested are: 1. Posting of streets to be used, 2. DARE van, and 3. Two motorcycle police officers. Thank you for your assistance in making our Homecoming Parade a successful endeavor at both the High School and community levels. Sincerely, i'-,�mH ar rison Director, High School Activities 615 -2662 x 311 640 Main Street • El Segundo, California 90245 • (310) 615 -2662 • FAX (310) 640 -8079 J -A I D `L 1 a x z Z I Ldi Lo 11% A ljL- L. 1 d 1 J �9 -9 wu -A-n(144 QTY V-�i d � I Q �I 2 0 W .a s L 0 Lj b � a 082 CITY OF EL SEGUNDO SPECIAL EVENT USE APPLICATION AND PERMIT FORM Event: Permit #: HOMECOMING PARADE; City Streets Oct. 17, 2003; 5:00 PM Location: Date & Time: EL SEGUNDO HIGH SCHOOL TIM HARRISON 615 -2662 x 311 Permit Issued To: Contact Person: 150 No. of Participants: Expires: Pursuant to El Segundo Municipal Code ( "ESMC ") §§ to , relating to the use of public property for events, permission is granted to the Permittee listed above, to hold an event at the place, date, and time specified above. In addition to the general terms and conditions contained in the ESMC, the event is subject to the following additional limitations: 1. EVENT DESCRIPTION: Homecoming Parade with floats, cars, and pedestrian participanr.s. Please check the following items which you plan to coordinate into your event. Also identify the location of said items in your detailed site plan ( #10). a. Amplified sound yes / no b. Vendors yes no x C. Additional parking yes no x d. Alcohol yes no x e. Utilities yes no x f. Restroom /Sanitation yes no x g. Street closures yes_, no h. Dumpsters /containers yes no x i. Construction yes no x Miscellaneous Items: None (1) S Permit r.rAnfPri nn cos/n.,; PM r)�,� 1 2 FEES. Unless otherwise provided, Permittee must pay the following fees to CITY before the Event may begin. 3. NOISE. The Permittee must comply with ESMC §§ 7 -2 -1 to 7 -2 -15 regulating noise. For amplified sound a permit will be required. Obtaining the sound permit is the responsibility of the permittee to retain. The permit administration fee is also the responsibility of the permittee unless otherwise noted. 4. CLEAN -UP. Permittee is responsible for clean up and return of all public and private property in the immediate vicinity of the event to the same condition as existed before the event. Permittee is responsible for the clean up of any litter or debris, which may accumulate as a result from use of the park a. If the Permittee fails to provide adequate clean -up, at the discretion of the City, the Permittee may be required to forgo their security deposit. Should the City be required to expend further funds for such work, the Permittee will be billed upon the actual cost for services. 5. INDEMNIFICATION. Permittee indemnifies, will defend (at CITY's request and with counsel satisfactory to CITY), and holds CITY harmless from and against any claim, action, damages, costs (including without limitation, attorney's fees), injuries, or liability, arising out of Permittee's acts, errors or omissions, negligence, or wrongful conduct (regardless of CITY's passive " negligence, if any) in connection with this Permit. For purposes of this section "CITY" includes the City of El Segundo's officers, officials, employees, agents, representatives, and volunteers. 6. INSURANCE REQUIREMENTS. Permittee must obtain liability insurance from an insurance company licensed to do business in the state of California and having a financial rating in Best's Insurance Guide of not less than "A:VII." The amount of insurance must be not less than $1,000,000. Such insurance will provide "occurrence" coverage against liabilities for death, personal injury or property damage arising out of or in any way connected with the use of the park. Insurance must name the city as additionally insured under the coverage afforded. 7. CERTIFICATES OF INSURANCE. A copy of the policy or a certificate of insurance along with all necessary endorsements, in a form approved by the CITY's risk manager, must be filed with CITY not less than five (5) business days, except as otherwise provided in this chapter, before the date of the event unless the CITY for good cause waives the filing deadline. (2) S Permit C'raatari nn q/9 ;/n A 4 cn PM 6,-, 08`;E J 8 ADDITIONAL CONDITIONS AND REVOCATION. CITY may amend this Permit to include additional conditions should the circumstances of the event require such subsequent additions. In addition, this Permit may be revoked either orally or in writing should the Permittee violate the Permit's terms or conditions. 9. ENFORCEMENT. Should CITY determine it necessary to take legal action to enforce any of the provisions of these conditions, and such legal action is taken, the Permittee will be required to pay any and all costs of such legal action, including reasonable attorney's fees, incurred by CITY, even if the matter is not prosecuted to a final judgement or is amicably resolved, unless CITY should otherwise agree with applicant to waive said fees or any part thereof. The foregoing will not apply if the Permittee prevails on every issue in the enforcement proceeding. 10. SITE PLAN. Permittee, or its representative, is required to provide a detailed site plan for review and approval to the El Segundo Recreation and Parks Department Director a minimum of three weeks prior to event for final permit approval. 11. SIGNATURE REQUIRED. Permittee, or its representative, must sign and return this original permit to the City of El Segundo Recreation and Parks Department in order for their event to be permitted. Reservations will not be secured until the permit is completed, signed and returned. INTERDEPARTMENTAL APPROVALS AS REQUIRED: Police Chief/Designee Requested: 9 -, , W/ - ate oc Estimated costs: (Event staffing, equipment, etc.) $ Additional requirements and /or comments: «?ctt-, Final Costs: (Event staffing, equipment, etc.) $ (3) S Permit rrPatPri nn Q/1 r;tn A A ;,A PM �� �� Fire Chie Designee Requested: Estimated Costs: (Event staffing, equipment, etc.) $ Additional Requirements and /or Comments: Final Cost. (Event staffing, equipment, etc.) $ Public Works Director/Designee Requested: P tS r rwF S i c Estimated costs: (Event staffing, equipment, etc.) $ .3d Additional Requirements and /or Comments: Final Cost: (Event staffing, equipment, etc.) $ on and Parks Director /Designee Requested: Estimated Costs: (Event staffing, equipment, etc.) $ (4) D to 9ZyG3 Date b-OF-P--5 Date S Permit r.r 0 8 G PL7tA=H nn co riin� q'tii PAA Recreation Cont. Additional Requirements and /or Comments. Final costs: (Event staffing, equipment, etc.) $ --0r By issuing this permit, the City of El Segundo does not assume responsibility of liability for claims, damages, or injuries, of whatever nature, which may arise from use of city property. Dated this a;0 day of , 20_p_�. By: Aa- ku-,, Recreation & Parks Director Tim Harrison the authorized representative of the special event described above, do hereby acknowledge that I have read the terms and conditions of this permit; that the terms and conditions are acceptable and Permittee agrees to abide by, comply with, and accept full and complete responsibility therefore. Dated this 17thday of Sept ; 2003. By: O►u orized epresentative (5) S Permit C:rPatPri nn Q/9 r)/n A A rn PM 1. 8 It" C� EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding Banners over Sepulveda Boulevard in El Segundo. Requested by West Basin Water Recycling Facility Special Events Coordinator Sandi Linares. Fiscal Impact — None. RECOMMENDED COUNCIL ACTION: 1) Approve request to hang banner over Sepulveda Boulevard for the 5th Annual Water Harvest Event at West Basin Facility. 2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: This request is from the West Basin Water Recycling Facility. The 5th Annual Water Harvest Event, 1935 Hughes Way, El Segundo is offering a Free Family Fun Event that showcases conservation water education and water awareness programs. An average of 2500 people attended the event last year. Community organizations, including environmental groups, city government, city services, the DARE Program, host booths every year. The activities scheduled are: Pumpkin Pie Eating, Pumpkin Seed spitting contest, Halloween costume Contest, Weight guessing of giant pumpkin. Staff is currently working on a "Banner Policy ". This policy will address recommended procedures and protocol for hanging banners over highways and streets in the City of El Segundo. That policy will be coming to Council in the next couple of months. Until that policy is adopted staff will be bringing to Council any banner requests from groups other than the City Departments. Cost for banners that are hung over Sepulveda Blvd., are completely paid for by the group requesting the banner. Typical cost are Cal Trans permit fee, $240; Cost to hang the banner $500, paid to Cal Trans, and the actual banner about $800. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: Account Number: Amount Requested: Project Phase: Appropriation Required: _Yes _ No ORIGINATED: DATE: Stacia Mancini, i ctor o Recreation and Parks REVIEWED BY: DATE: 3 Mary Strenn, Ci anager 18 088 EL SEGUNDO CITY COUNCIL MEETING DATE: October 8, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding approval of a contract with Christopher A. Joseph & Associates (CAJA) to prepare an Environmental Impact Report (EIR) for the redevelopment of approximately 37 acres of land owned by Honeywell and possibly an additional 49 acres of property owned by Honeywell and others located at the northeast corner of Rosecrans and Sepulveda. Total cost not to exceed $228,300.00. The full amount of the contract will be paid by the applicant of the project. RECOMMENDED COUNCIL ACTION: 1. Authorize City Manager to execute a standard professional services contract with Christopher A. Joseph & Associates to prepare an EIR in an amount not to exceed $228,300.00; 2. Authorize a ten percent contingency ($22,800) increase in the contract if unanticipated analysis is needed; 3. Authorize the City Manager to execute a contract with the developer that requires the developer to reimburse the City for CEQA consultants', and legal services fees and costs; and /or, 4. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On July 16, 2003, Planning Division staff distributed a Request for Proposal (RFP) for the preparation of an EIR. The City received four proposals by the August 6th deadline. Based on the criteria contained in the RFP, staff invited three candidate firms to interview on August 19th These firms were Christopher A. Joseph and Associates, Cotton /Bridges /Associates, and David Evans & Associates. (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: 1. Draft Scope of Services with CAJA in the amount of $228,300.00. 2. Draft Reduced Scope of Services with CAJA in the amount of $217,880 FISCAL IMPACT: Operating Budget: $251,100.00 (Appropriation offset entirely by developer deposit) Amount Requested: $251,100.00 Account Number: 001 - 400 - 2402 -6214 Project Phase: N/A Appropriation Required: X Yes No ORIGINATED BY: DATE: M. Hansen, Director of Community, Economic and Development Services RAVIE)NED BY: DATE: Ma rY Stre City Manager 0-7 � �J d�� STAFF REPORT- October 8, 2003 Page 2 Based on the interviews with CAJA and the submitted proposals, staff recommends that the contract be awarded to Christopher A. Joseph & Associates as the firm most capable of carrying out the objectives of the project. Staff also recommends the retention of CAJA based upon their knowledge of the subject property and their proven ability to complete such projects in a timely manner. The firm and the project managers who will lead the consultant team have experience working on large mixed -use and industrial re -use projects throughout the Los Angeles area and have worked on large projects within El Segundo, most recently on the Los Angeles Air Force Base and El Segundo Corporate Campus projects. Staff has worked with the firm before and is confident of their ability to successfully complete the EIR in the time frame requested by staff. The developer had originally approached the City with the concept of developing 86 acres of land located at the Northeast corner of Sepulveda Boulevard and Rosecrans Avenue. Due primarily to potential uncharacterized soils contamination and acquisition issues relating to properties owned by General Chemical on the southern portion of the property and H. Kramer Company at the east end of the property, the developer of the project recently informed the City of its desire to reduce the scope of the proposed project to just include approximately 37 acres owned by Honeywell International north of the Union Pacific Railroad tracks. The developer believes that the uncharacterized contamination makes the near term development of the properties south of the Union Pacific Railroad tracks uncertain. The project applicant has stated it will seek a General Plan Amendment, Specific Plan and Development Agreement to allow for commercial and retail uses on the 37 acre site. Staff thinks it would be preferable that the entire 86 acres should be master planned at one time. Master planning the site will more likely result in better integrated land uses and infrastructure improvements. Additionally, preparing a master plan for the area will assist in determining the best financing methods that may be utilized for purposes of funding the significant infrastructure improvements that are needed in the area. Since staff was informed by the developer a few weeks ago that the developer desired to reduce the scope of the project, staff has been meeting with the developer to attempt to determine a way to master plan the area. This issue has not been resolved yet and the staff would like to spend a few more weeks exploring options with the developer. Consequently, staff recommends that the Council approve two alternative scopes of work at this time with the understanding that only the reduced project will be studied if it is determined that a master plan will not be pursued because the land control and environmental issues prevent a full EIR analysis. The ultimate project to be studied in the EIR would be defined before the issuance of the Notice of Preparation of the EIR. Despite the final decision on the scope of the project, it is imperative that a "backbone" of land uses and services (such as roads and utilities) be developed for the entire area at some point in the future. CAJA has prepared a revised scope of work and budget for the preparation of an EIR for the smaller project that the developer is proposing. Most of the costs of preparing an EIR are not directly related to the size of the project, but related to the different environmental issues that need to be addressed. In this case, since the environmental issues remain the same whether studying the larger or smaller project, there would be very little costs savings for the preparation of an EIR for the smaller project according to CAJA. In the long run, the costs would be higher for the developer if the remainder of the properties were developed and a P Tlannmg & Bwldmg Safery\PROJECTSVioneywell Contract ais v5 doc 0 STAFF REPORT: October 8, 2003 second full EIR were required Page 3 Staff is also recommending that Council approve an additional contingency budget of a maximum of ten percent ($22,800.00 for the larger project or $21,800 for the smaller project) of the contract amount (to be paid by the project applicant) that staff can be authorized to expend for any unanticipated additional analysis beyond the Scope of Services contained in the proposed contract. The total of the contract and contingency equals $251,100.00 for the larger project and $239,700 for the smaller project Finally, staff recommends that before the contract with CAJA is executed, the developer be required to enter into a contract with the City that obligates the developer to pay for all of the costs associated with the preparation of the CEQA and entitlement documents. The contract will require the developer to submit 25 percent of the full amount of the contract for the larger project at the beginning of the project ($62,000). Additional payments of 25 percent each ($63,000) would be due when 25 %, 50 % and 75% of the contract costs respectively, have been invoiced to the City. The funds would be placed in a trust deposit account, which would be used to pay CAJA as their invoices are submitted. Any unused funds would be returned to the applicant upon completion of the EIR. Staff also recommends that award of the contract be contingent upon the developer agreeing to reimburse the City for the legal expenses that will be incurred by the City Attorney's Office with respect to services rendered for the project. P Tlanntng & Bwldwg SafetyTROJECTSVtoneywell Contract ais v5 doe 091 ChnstopherA Joseph & Associates EXHIBIT 1 August 6, 2003 II. SCOPE OF WORK UNDERSTANDING OF THE PROJECT The proposed project consists of reuse of an industrial site located at the southern edge of El Segundo, adjacent to the City of Manhattan Beach. The project site is held in multiple ownerships and has been used for industrial activities for over 80 years. Various activities, including certain activities involving the use of hazardous and toxic materials, have taken place on the site over this time frame. A Union Pacific railroad line bisects the site and a BNSF railroad line runs along the southeastern edge of the site. Two large storm water retention basins are located in the central portion of the site. Remediation activities related to conditions of contamination related to previous uses are presently underway under the regulatory supervision of the Regional Water Quality Control Board. Additional remediation activities may be undertaken in the future as additional characterization and risk assessment studies are completed. A large portion of the project site has been the subject of extensive studies related to hazardous materials in the recent past. However, one site presently owned by a chemical company has not been subjected to hazardous materials site assessments. The proposed projeci would result in the conversion of the project site from industrial to commercial uses. Primary commercial uses on the site under the proposed project would be retail, with some business park uses potentially included. While the UP rail line would remain in place, the BNSF spur would potentially be relocated and the retention basins would be re- configured under the project, possibly to include public recreational facilities. The extension of Park Place through the project site to Sepulveda would also be included in the project to serve as a bypass to congested Rosecrans Avenue. Development of the project site would be governed by a Specific Plan that is being developed by the project applicant. Surrounding land uses include commercial and industrial uses in the City of El Segundo and commercial and residential uses to the south in the City of Manhattan Beach. To provide a comprehensive solution to the complex needs of this undertaking, CAJA has assembled a team of top professionals to separately address the environmental aspects of this project. The CAJA team would propose to coordinate, in conjunction with City staff, with the project applicant and his planning consultant, with whom CAJA has worked closely in the recent past, to refine and finalize the project description in a form that affords the developer with the appropriate level of flexibility in responding to changes in conditions which may affect development of the project site in the future. Preparation of the EIR would be undertaken per the requirements of CEQA and would also be designed to provide flexibility to the City and the developer in adapting the plan to meet changing requirements. ENVIRONMENTAL ISSUES TO BE ANALYZED IN EIR Our approach is designed to provide a thorough level of analysis capable of accommodating extensive public input and withstanding the rigorous scrutiny that this project could conceivably attract. Based on Proposal to Prepare EIR for Honeywell Project Page II -I City of El Segundo Scope of Work 0 9 w Christopher A Joseph & Associates August 6, 2003 a survey of the project site and review of the RFP, CAJA would propose to analyze the following environmental issues in detail in the Honeywell Project EIR: • Transportation/Traffic • Air Quality • Noise • Biological Resources • Geology and Soils • Hydrology /Water Quality • Land Use and Planning • Aesthetics • Public Services • Recreation • Utility and Service Systems • Hazards and Hazardqus Materials Remaining issues, which do not rise to the level of significant impacts, would be addressed through completion of a comprehensive Initial Study to create a complete record of the City's environmental decision - making. To the extent the City were to modify the proposed scope of the EIR, CAJA can provide expertise to address additional technical issues which may arise. SCOPE OF WORK TO PREPARE THE EIR Because it is expected that the Honeywell Project EIR will be scrutinized by affected parties, adjacent residents and surrounding communities, it is important that the potential environmental effects of the project be fully analyzed. Although any EIR can be challenged, a comprehensive approach using appropriately conservative assumptions is likely to withstand any legal challenge that might be raised. The EIR must respond directly to issues raised by responsible agencies and community organizations. An EIR that provides thoughtful and well- documented responses to issues raised during the environmental review process is the best means of allowing applicants to proceed with their projects in the most expeditious manner. In order to assure that the resulting EIR is both analytically correct and legally defensible, the CAJA Team will prepare a comprehensive and factual EIR that addresses existing conditions, project impacts, mitigation measures, cumulative impacts and alternatives to the project, along with a complete Initial Study which provides full justification for the City of El Segundo to conclude that remaining issues not specifically addressed in the EIR would not be significant. The EIR will be prepared based on the standards and requirements of CEQA, the State CEQA Guidelines, and the City of El Segundo. The EIR will be prepared to meet the exacting standards of quality employed by CAJA in the preparation of our previous EIRs throughout Southern California. Proposal to Prepare EIR for Honeywell Project Page H -2 093 City of El Segundo Scope of Work Chnstopher A. Joseph & Associates August 6, 2003 The following tasks would be performed by the CAM team to prepare an EIR for the Honeywell Project, and would commence as soon as an EIR project description has been developed and agreed to by the City and developer. Task 1: Review of Existing Information CAM will review existing information from all previous environmental reviews and pertinent documentation and analyze to determine issues, findings and problem resolutions that could be relevant to the EIR. A concerted effort will be made to utilize and incorporate as much existing data as possible into the EIR. Task 2: Preparation of a Draft Initial Study The Initial Study consists'of a checklist which is used to identify areas where the proposed project could potentially result in environmental impacts as well as areas where the proposed project has no potential to result in impacts_ CAM will prepare a Draft Initial Study for the proposed project utilizing the City's Initial Study Checklist. The Initial Study will be comprised of a completed checklist and detailed responses to all questions, with particular emphasis given to responses where the impact is not significant and the response provided will serve as the primary record of the City's determination that the impact is not significant. The Initial Study is also a valuable tool in refining the scope of the EIR and identifying any required technical reports for the proposed project. Task 3: Notices and EIR Scoping CEQA includes prescribed noticing requirements to inform the public and other cognizant agencies that documentation is being prepared for a project. CAM will prepare the Notice of Preparation (NOP) required by CEQA for the proposed project in the format used by City and will circulate it to all identified commenting agencies and interested parties. The NOP will include a map of the project site, a brief description of the proposed project, and a preliminary list of the environmental effects to be evaluated in the EIR. A finalized scope for the Draft EIR will be defined after all comments on the NOP have been received and the scoping meetings are concluded. CAM will work with the City to determine if the comments expand the scope of work or require additional technical sections to be included in the EIR. The Initial Study, Notice of Preparation and all correspondence received in response to the NOP will be attached as an Appendix to the Draft EIR. Proposal to Prepare EIR for Honeywell Project Page M -3 City of El Segundo Scope of Work 094 Christopher A. Joseph & Associates August 6, 2003 CAJA will also circulate all other required public notices including the Notice of Completion and Notice of Determination. Task 4: Preparation of Administrative Draft EIR An Administrative Draft EIR would be prepared for review by the City. This subsection outlines the major sections which would be included in the Administrative Draft EIR. 4.1 SUMMARY A tabular summary will be included as the first section of the EIR. The Summary will include an Introduction, Statement of Purpose and Need, Description of the Proposed Project and Alternatives, and a tabular summary of expected environmental effects. In addition, a brief executive summary will also be prepared as a separate document, and would consist of a short description and background of the proposed project, as *ell as a listing of the environmental impact findings, recommended mitigation measures, and a summary evaluation of alternatives. 4.2 INTRODUCTION AND OVERVIEW OF ENVIRONMENTAL SETTING The Introduction section of the EIR will include a narrative on the background of the EIR process, statement of purpose and need, development of the proposed project and alternatives and a short summation of the environmental review and project approval process. The environmental setting will provide a physical description of the project site and the surrounding area. Existing improvements and land uses will be described. The environmental setting will also provide a physical description of the project site and the surrounding area. A discussion and tabular list of related projects /cumulative development will be presented, and the location of such development will be plotted on an area map. A related projects "list- based" approach [CEQA Guidelines, Section 15130(b)(1)(A)] will be used to analyze the potential cumulative impacts of the proposed project in conjunction with other projected growth in the area. 4.3 DESCRIPTION OF THE PROPOSED PROJECT The project description will provide a detailed narrative and graphical presentation of the provisions of the project, including proposed improvements and architectural plans. The project description will include a qualitative and graphical description of the project location and boundaries including regional and vicinity maps and aerial photos. For CEQA purposes, the project description will also include a statement of project objectives to be developed in conjunction with the City. Proposal to Prepare EIR for Honeywell Project Page II -4 O n J City of El Segundo Scope of Work J Christopher A Joseph & Associates August 6, 2003 4.4 ENVIRONMENTAL SETTING, IMPACTS AND MITIGATION As an introduction to this section of the EIR, each environmental impact area determined not to have a potentially significant impact on the environment, as identified in the Initial Study described above, will be listed, with an accompanying discussion of the reasons for the determination. Each of the areas of potential impact will describe the existing conditions, environmental impact after development of the proposed project and alternatives, recommended mitigation measures, net unmitigated environmental impact after project development, and cumulative impact. Existing Conditions. Analysis of the existing environmental setting is necessary in order to compare those conditions to any changes created and produced by the proposed project, and to identify any significant environmental effects of the proposed project. For purposes of environmental analysis within the EIR, the environmental setting is defined as the physical conditions in the affected area as they exist at the time the Notice of Preparation is published (State CEQA Guidelines, Section 15126.2, revised October 26, 1998). Environmental Impacts of the Proposed Project. Each of the environmental subject areas would be evaluated to determine impact significance. Under the California Environmental Quality Act (CEQA), a significant impact is defined as a substantial, or potentially substantial, adverse change in the physical environment. The specific criteria or threshold of significance for determining the significance of a particular impact would be identified in conjunction with the City prior to the impact discussion in each issue section, and would be consistent with the new criteria set forth in the revised CEQA Guidelines. Mitigation Measures. Where applicable, mitigation measures would be presented in each respective environmental subject area in the following classification scheme: • Mitigation Measures required to reduce an identified significant impact to a less -than- significant level. • Specific Plan Mitigation Measures, mitigations that are recommended as policies in the Specific Plan that would reduce or avoid significant environmental impacts. • Non - Required Measures, mitigations that are recommended (but not required) to further enhance environmental conditions within the project and the surrounding locale, and which can reduce an identified non - significant impact. • Code - Required Measures required by local, regional, state and /or federal regulations and statutes which must be imposed as conditions of project approval. Such code - required measures would be listed even though they are not necessarily required to reduce identified impacts. Proposal to Prepare EIR for Honeywell Project Page H -5 096 City of El Segundo Scope of work Christopher A Joseph & Associates August 6, 2003 Level of Impact After Mitigation. A clear, concise statement of the level of impact after the inclusion of mitigation measures will be presented. Net impacts will be defined as either "significant," or "less than significant. " Cumulative Impact. The project's cumulative impacts in conjunction with identified related development/cumulative growth within and possibly outside the City of El Segundo. Related projects outside the City that might be included are the Playa Vista Development and the LAX Master Plan, as well as anticipated future development projects in the Cities of Hawthorne and Manhattan Beach. It will be noted throughout the cumulative impact discussions that such impacts generally represent a worst -case scenario (higher than would be expected) because impact projections for related projects are for the most part calculated without subtracting (netting out) existing uses on related project sites. Moreover, it is assumed for analytical purposes that all related projects would be approved and developed within the time frame of the proposed project. In addition, each related project would likely be subject to unspecified mitigation measures, which would also reduce cumulative impacts. 4.5 ALTERNATIVES TO THE PROPOSED PROJECT CAJA will prepare an analysis of alternatives to the proposed project. This proposal assumes up to five alternatives to be analyzed in the EIR (includes No Project Alternative). Such alternatives may include: • No Project Existing Conditions) • Reduced Project • Alternate Uses (e.g., industrial) • Alternative Site Plan Configurations (i.e., roadway, railroad realignment, retention basin location) The requirements for these analyses are based on the "rule of reason" as dictated by the California Environmental Quality Act and reflect the needs of each particular project. Specific alternative schemes will be determined upon consultation with City staff. It is noted that several recent court cases have been decided in California that can affect the scope of project alternatives in EIRs. The resulting court decisions have made the alternatives analyses in EIRs more vulnerable to legal challenges which, in turn, has changed the standards of adequacy for such analysis. The reasoning behind the rejection of alternatives is typically based on the inability of the alternatives to meet the project objectives. 4.6 OTHER EIR SECTIONS The EIR will also include the following required sections: • Summary of Unavoidable Significant Adverse Impacts Proposal to Prepare EIR for Honeywell Project Page II -6 (`, 7 City of El Segundo Scope of Work v ` Christopher A Joseph & Associates August 6, 2003 • Growth Inducing Impacts • Organizations and Persons Consulted • Report Preparation Personnel CAJA will submit five copies of the Administrative Draft EIR to the City for review. Task 5: Revision of the Administrative Draft EIR Typical agency review involves a maximum of two drafts of the Administrative Draft EIR. The first Administrative Draft EIR would receive the most extensive comments, with the subsequent draft requiring fewer comments. The review and correction cycle continues until the City has approved the Administrative Draft EIR for publication as a Draft EIR for public circulation. Task 6: Productidn and Circulation of the Draft EIR When the City has approved the Administrative Draft EIR for release as a Draft EIR, CAJA will print 75 copies of the Draft EIR and its Technical Appendices. CAJA will also provide the City with a camera ready original, a PDF version for web - posting and a Microsoft Word version of the document on CD. CAJA will also be responsible for the circulation of the Draft EIR to the State Clearinghouse, identified commenting agencies and interested parties. In addition, CAJA will prepare and circulate the Notice of Completion for the Draft EIR. Task 7: Preparation of the Final EIR The Draft EIR will be circulated to the public for a minimum of 45 days. Following the closure of the public comment period, CAJA will prepare and submit five copies of the Administrative Final EIR to the City. The Final EIR will consist of a summary, corrections, additions, and responses to comments to the EIR. Each comment received on the Draft EIR will be responded to in the Final EIR. The extent of work necessary to complete the Final EIR is contingent upon the amount and nature of comments that are received after the Draft EIR is circulated. For the purposes of this proposal, based upon previous experience with EIRs for projects of this type in the City, it is assumed that a workload of approximately 200 hours would be required to complete the Final EIR. This would accommodate a moderate to heavy response to the Draft EIR. Should responses to comments exceed the anticipated workload, additional hours would be billed on a time and materials basis, with prior approval of the City. Proposal to Prepare EIR for Honeywell Project Page I/ -7 () City of El Segundo Scope of Work v Chnstopher A. Joseph & Associates August 6, 2003 CAJA will begin preparation of the Final EIR immediately after circulation of the Draft EIR commences. During the time the Draft EIR is being circulated for public comment, the summary and corrections and additions sections of the Final EIR will be prepared. Written comments on the Draft EIR will be responded to as soon as they are forwarded to CAJA by the lead agencies. It is anticipated that some comments will be received before the end of the public circulation period and that responses to these comments could be prepared immediately upon receipt. CAJA will make changes to the Administrative Final EIR following its review by the City. When the City has approved the Administrative Final EIR for release as the Final EIR, CAJA will print 50 copies of the Final EIR and circulate them to all appropriate agencies and individuals. In addition, CAJA will provide a camera ready original, PDF version for web posting and Word CD to the City. CAJA will also prepare and file the Notice of Determination when the EIR has been certified by the City Council. Task 8: Project Coordination/Public Participation Successful preparAoq of the EIR will require effective communication between the City and the EIR consultant. CAJA's "experience in managing other projects of similar scale and complexity has shown that regular working meetings provide this type of communication. Attendance at various public hearings will also be required as a part of the EIR process. CAJA has budgeted for a total of 35 meetings or hearings for all purposes over the course of the EIR process. Attendance at additional meetings or hearings would be billed on a time and materials basis. Time has also been included for meeting attendance for the traffic and biological resources consultants. Task 9: Mitigation Monitoring Program After the Final EIR has been completed, a Mitigation Monitoring and Reporting Program will be prepared for adoption by the City Council as part of the certification process. This CEQA - required plan must be organized around City policies and procedures. The mitigation monitoring and reporting program will list (1) project mitigation measures, (2) correlate the mitigation measures to the various governmental actions that the implementation of the project will require and (3) identify the City and /or other governmental offices or departments that should monitor the execution of the mitigations. The Mitigation Monitoring and Reporting Program will also establish specific reporting requirements, enforcement procedures and penalties, reporting forms, and periodic monitoring schedules, consistent with the established procedures of the City. A Draft Mitigation Monitoring and Reporting Program will be prepared for review by City staff, and a final Mitigation Monitoring and Reporting Program will be prepared that incorporates City changes. This document will be available in a timely fashion for inclusion in the staff report prepared for the Planning Commission and City Council as part of the project approval and EIR certification process in the City. Proposal to Prepare EIR for Honeywell Project Page H -8 099 City of El Segundo Scope of Work Chnstopher A. Joseph & Associates August 6, 2003 Task 10: Statement of Facts and Findings Prior to consideration of the proposed project and certification of the Final EIR, CAJA will prepare the Statement of Facts and Findings for any significant environmental effects identified in the EIR. The Findings will individually identify the significant environmental effects of the proposed project and provide a reasoned discussion of the appropriate findings of the Lead Agency. Task 11: Statement of Overriding Considerations Prior to consideration of the proposed project and certification of the Final EIR, CAJA will prepare the Statement of Overriding Considerations (if required). The Statement of Overriding Considerations would describe why the benefits of the project outweigh its significant unavoidable effects, if such effects are identified by the EIR. ENVIRONMENTAL ISSUES TO BE ANALYZED IN THE EIR Based on a survey of the project site, and review of the RFP, CAJA would propose to analyze the following environmental issues in detail in the Honeywell Project EIR: • Land Use and Planning • Transportation/Traffic • Air Quality • Noise • Biological Resources • Geology and Soils • Hydrology/Water Quality • Aesthetics Public Services • Recreation • Utility and Service Systems • Hazards and Hazardous Materials The following pages provide a summary of the content and technical approach for each environmental impact category which would be analyzed in the Honeywell Project EIR: Proposal to Prepare EIR for Honeywell Project Page H -9 O City of El Segundo Scope of Work Chnstopher A. Joseph & Associates Land Use and Planning August 6, 2003 CAJA will evaluate the proposed Specific Plan for compliance and consistency with established plans, policies and regulations, including the City of El Segundo General Plan and Zoning Ordinance. This section will be supplemented with graphic displays of existing and proposed land use and zoning in the project locale as well as tabular comparisons of the project's compliance. The Specific Plan will also be evaluated for compatibility with the existing and future land use patterns in the project locale. The project's functional and physical compatibility with surrounding uses will also be analyzed, taking particular note of the residential uses located in the City of Manhattan Beach to the south.. Transportation /Traffic Crain & Associates will prepare a project traffic study addressing project traffic impacts at up to 20 study intersections. The project traffic study will include the following tasks: Scoping Meeting with City of El Segundo Staff -- Meet with the City's traffic engineering representatives to scope and develop the project traffic study parameters. This will be accomplished within approximately the first two weeks of the official authorization to proceed. We will also briefly consult with other jurisdictions and agencies such as Federal agencies, if needed. Project Traffic Study -- Prepare a project traffic study based on the scoping requirements. This study will include but not be limited to the following: • Environmental /transportation setting, including field survey observations; • Description of study area street system and available public transit serving the area; • Existing weekday AM and PM peak -hour traffic count information (up to 20 study intersections included). Count data from the Circulation Element Update will be used wherever possible. New traffic count data at up to eight intersection locations is included in the cost estimate; • Calculate existing levels of traffic service at study intersections; • Forecast of future year traffic conditions in the study area; • Traffic generation using appropriate trip generation rates, trip distribution and trip assignment for project traffic; • Capacity and level of service calculations at up to 20 study intersections to determine incremental impacts of the proposed project. Future conditions with the project will include pedestrian and bicycle linkages and the extension of Proposal to Prepare EIR for Honeywell Project Page 11 -10 10 City of El Segundo Scope of Work 1 Christopher A. Joseph & Associates August 6, 2003 Park Place from its current westerly termination at Nash Street to Sepulveda Boulevard; • Determination of potential traffic impacts of the proposed project; • Research of related projects in study area, and analysis of cumulative traffic peak hour impacts for the future study year; • Research and develop applicable Los Angeles County Congestion Management Program (CMP) traffic analysis; • Discussion of project access, circulation and parking issues • Recommendations and conclusions, including any necessary traffic mitigation and; • Determination of the effectiveness of potential traffic mitigation measures. If significant impacted intersections occur at the "edge" of the study area, additional study intersections may be requested'bx the reviewing agencies. If additional study intersections are required by the agencies, we will submit the appropriate supplemental proposal to the City. EIR Preparation Assistance -- We will perform the following tasks to assist with preparation of the EIR: Transmit the traffic study in machine form for use in preparation of the transportation section by others; • Review the transportation section for technical accuracy; • Provide peak hour and daily volumes at up to 8 segments to be used in other sections; and • Prepare draft responses to comments for up to 30 transportation comments not requiring additional analysis. If additional tasks are requested, such as preparing conceptual designs of mitigation measures, revisions due to change in the scope of the project, or extensive negotiations with the adjacent jurisdictions and/or regional /Federal agencies, we would be pleased to provide those services. Separate estimates of costs for each of those tasks or other tasks that the City may request can be provided. Air Quality The following scope of work would be undertaken by CAJA to complete the air quality analysis: Proposal to Prepare EIR for Honeywell Project Page 11 -11 City of El Segundo Scope of Work 102 Christopher A. Joseph & Associates August 6, 20103 Characterize Existing Conditions. This task will involve compiling historical data from the nearest air pollutant monitoring station. The number of exceedances of State and Federal Ambient Air Quality standards will be documented. Existing ambient background carbon monoxide concentrations using either the CAL3QHC or CALINE 4 dispersion models. Sensitive locations will be identified for purposes of establishing existing CO "hot spot" conditions in the local project vicinity. CO concentration measured in parts per million will be calculated for the one -hour and eight -hour periods and compared with State standards. To provide a regional context, the most recent attainment and non - attainment status designations from the California Air Resources Board (CARE) will be discussed. Assess Construction Impacts. Based on construction phasing scenario provided by the project applicant, short-term air quality effects associated with construction of the proposed project will be estimated. The analysis will seek to define the worst -case phase and will consider construction activities associated with site grading and excavation, foundations, building erection and finishing. Using the SCAQMD guidelines as well as the U.S. Environmental Protection Agency's (EPA) AP42 emissions tractor document, all applicable sources of air emissions for each phase of the construction process will be combined into a total area source emission rate. Emissions from the construction site will be quantified on a daily and quarterly basis in pounds per day and tons per quarter, respectively. These emissions will be compared with daily and quarterly emissions thresholds established by the SCAQMD to determine the potential for significant impacts. Prepare Operations Phase Impact Analysis. The operational air quality assessment will be prepared to satisfy the requirements of the SCAQMD. Specific analysis will include: Daily Emissions. Mobile emission rates will utilize the most recent EMFAC 2002 series factors required by SCAQMD. Mobile emissions rates will be applied to vehicle miles of travel statistics available from the traffic study. Carbon Monoxide Hot Spots. The roadside carbon monoxide analysis will be conducted in accordance with the procedures established by US EPA and SCAQMD in the carbon monoxide modeling protocol document. Specific attention will be given to two classes of roadway intersections. First, analytical priority will be given to intersections that would be expected to operate at LOS E or F. Second, intersections that would be adjacent to sensitive land uses. The CAL3QHC or CALINE 4 microcomputer carbon monoxide dispersion model will be used at intersections that may be substantially affected by the project. Identify Mitigation Measures. Mitigation measures will be identified that would either eliminate or substantially reduce any identified air quality impacts. Mitigation measures will be selected to ensure that performance standards are met and that the measures are feasible and enforceable. Measures will address both short-term and long -term aspects of the project. Proposal to Prepare EIR for Honeywell Project Page II -12 ^ City of El Segundo Scope of Work U 11 Christopher A. Joseph & Associates August 6, 2003 Noise The following scope of work would be undertaken by CAJA to complete the noise analysis: A noise level profile will be created for the project area. The specific focus of the noise profile will be to characterize daytime, evening, and nighttime noise levels. Existing levels will be compared with ANSI and State Office of Noise Control land use compatibility standards. To supplement existing noise data sources, CAJA will conduct field measurements using a Type II sound level meter capable of out - putting a printed record and time histograms. Measurements will be conducted during the peak travel hour and off peak periods to assist in characterization of noise level variations in the project vicinity throughout the day. Assess Construction Impacts. Based on construction phasing scenario provided by the project applicant, the short-term noise effects associated with construction of the proposed project will be estimated. The analysis will seek to define the worst -case phase and will consider construction activities associated with demolition, site grading and excavation, foundations, building erection and finishing. Using the City noise ordinance as a reference, noise levels from the various phases of construction will be assessed to determine whether the change in sound level at the nearest adjacent sensitive receptor locations exceeds threshold criteria. Construction equipment noise will be estimated using U.S. EPA source documents as well as actual field measurements of special pieces of equipment or activities as necessary. The specific emphasis of the construction noise impact assessment will be to determine whether the incremental change in noise due to construction would be considered significant. As a benchmark to establish a baseline condition to which noise from construction activity will be added, noise measurements will be taken in the area surrounding the construction site. At a minimum, noise measurement periods will include early morning hours, mid- morning, afternoon, and early evening time periods. A Type II integrating sound level meter will be used for this purpose. Printed output from the sound meter will be used to document findings. Impacts on adjacent residential uses will be assessed. Operational Noise Sources. To address the impact of traffic noise after the project is occupied, the Caltrans Sound 32 microcomputer model will be used in conjunction with traffic volume estimates from the traffic study to simulate the added noise from local roadways. Ambient/existing noise conditions will be established through a representative sound - monitoring program in the project vicinity. In addition, impacts from potential operational stationary noise sources (i.e., ventilation equipment, loading docks, etc.) on nearby sensitive receptors will be evaluated. Proposal to Prepare EIR for Honeywell Project Page II -13 City of El Segundo Scope of Work 1 Chnstopher A. Joseph & Associates August 6, 2003 Identify Mitigation Measures. Mitigation measures will be identified that would either eliminate or substantially reduce any identified noise impacts. Mitigation measures will be selected to ensure that performance standards are met and that the measures are feasible and enforceable. Measures will address both short-term and long -term aspects of the project. Biological Resources TERACOR Resource Management will undertake the following scope of work: Assemble Baseline Information In accordance with our understanding of pending development options and site conditions associated with the 86 acre parcel assemblage, TERACOR will assemble an overview of the biological resources present immediately adjacent to and on the project site. We will inventory floral and faunal species, both observed as well as those determined likely to be present. We will review recent aerial and available historic aerial photography of the property to assess existing conditions and historic alterations. Field personnel will photo - document ground conditions as we encounter them Based on this information, we will construct a biological resource profile of the property, including overall resource value, suitability to support rare species based on habitat conditions, extent of weed invasion, presence of native plant communities, non -native or ornamental vegetation, prior disturbance and other conditions which would define the biological condition of the site. TERACOR will carefully reference the California Natural Diversity Database ( CNDDB) and the CNPS Inventory of Rare and Endangered Vascular Plants of California to determine the range of sensitive species known to occur in the general area. An initial query of the CNDDB indicates that 39 sensitive organisms are recorded on the USGS Venice Topographic Quadrangle•, which suggests some possibility of occurrence in remnant open habitats such as that present on the Honeywell parcel assemblage. We will also review background reports for other similar properties which are available for review at the City of El Segundo which document the flora and fauna known to be present in the area. Prepare a Biological Assessment TERACOR will prepare a biological assessment of development site and any affected areas as outlined by the City of El Segundo. The assessment will include the underlying and adjacent vegetation communities, and any sensitive elements found or believed potentially present. No focused surveys for specific flora or fauna will be conducted under the terms of this proposal. If mammal trapping or focused surveys for wetlands, "waters of the U.S." or endangered or rare organisms are required, those will be identified at critical junctures (for example, first site inspection, Spring survey window, initiation of Fall/Winter rains, etc.) and in very close Proposal to Prepare EIR for Honeywell Project Page 11 -14 City of El Segundo Scope of Work 105 Christopher A Joseph & Associates August 6, 2003 consultation with CAJA and the City of El Segundo. It is not possible to predict whether other work would be required at this time without investigating the property. We inspected visually- accessible portions of the property in question on 02 August 2003 from the fenceline along the Southern Pacific railroad property. Disturbed, remnant and emergent floral resources were examined with the aid of binoculars. Close inspection of the property was not possible, and close inspection will be necessary to determine if there is a need for any focused survey work. The general biological assessment will largely be predictive in scope and investigative methodology. Determinations of species presence will be predicated on overall habitat suitability, degree of disturbance, adjacency to larger habitat blocks, and similar criteria. Vegetation mapping will be prepared on topographic information provided by the project proponent, or on aerial photography, whichever is better suited to the effort. Mapping and photographs of the site's biological resources, as well as interpretive information, will be contained within the body of the assessment. Prepare a Mitigation Measures Section for the EIR We anticipate there may be a need to provide Mitigation Measures to off -set impacts which may occur as a result of the proposed project. Because we have not established an environmental baseline for this development area, it may or may not be necessary to preserve portions of the site and enhance the property through restorative techniques, or perform other off -site mitigation to off -set the impacts associated with the construction of the project. We will develop these measures in close consultation with CAJA and the City of El Segundo. Coordination, Consultations and Support TERACOR will provide the necessary level of support to you and the City of El Segundo during the review process. It is difficult to predict the amount of time necessary in this regard, however, and so we will propose a modest budget to accommodate coordination and other meetings. Meetings or time not anticipated in this proposal will be billed in accordance with the current TERACOR 2003 Fee Schedule, with your authorization only. Geology and Soils CAJA will prepare the evaluation of soils and geology for the EIR, based upon information provided by the project applicant. The project site has been the subject of survey level geotechnical analysis that should be sufficient to meet the requirements of CEQA. The evaluation of soils and geology issues in the EIR will reflect a review of their previous geotechnical reports for investigations for the project site and immediately adjacent sites and available published and unpublished literature, including the State of California Seismic Hazard Zone Maps and Earthquake Fault Zone Maps, the County of Los Angeles Proposal to Prepare EIR for Honeywell Project Page 11 -15 City of El Segundo Scope of Work 106 Christopher A. Joseph & Associates August 6, 2003 Seismic Safety Element, and the City of El Segundo Seismic Safety Element. Historical seismicity information will also be incorporated into this section. In the event that review of existing geotechnical studies of the project site and surrounding areas does not yield sufficient information to provide an adequate discussion of this issue under CEQA, the CAJA team includes the expertise of MACTEC, Inc. (formerly Law Crandall) to fill in any additional information required. This optional task would be undertaken only in the event that information provided by the project applicant is assessed by the consultant team and City staff as requiring supplemental information and analysis. Hydrology/Water Quality CAJA will prepare the hydrology /water quality section of the EIR based upon information provided by the project applicant. Because of the existing drainage conditions on the project site, which have necessitated the existing retention basins, the site has been the subject of previous data collection and analysis related to storm water drainage. CAJA would propose to work closely with the applicant's engineer (Psomas)'to� obtain information and already- prepared drainage plans for the proposed project and include this information in the EIR section. The hydrology analysis will identify the on -site and off -site watersheds, and calculate the on -site existing and proposed runoff volumes and flow rates at project build -out. Water quality impacts will also be evaluated by reviewing water quality objectives, beneficial uses, and current storm water quality regulations (e.g., Standard Urban Storm Water Mitigation Plans). On this basis, recommendations will be provided for the project development water quality needs. Potential right -of -way impacts will also be identified. Aesthetics CAJA will evaluate the aesthetic impacts from the proposed Specific Plan. The existing visual environment will be described from several different vantage points and perspectives (foreground, middleground and background). The vantage points will be determined in consultation with the City. The project's impact on the visual environment from the identified vantage points will be evaluated. Both panoramic and aesthetic qualities will be addressed, including architectural and landscaping enhancements seen from within the site. Appropriate photographs and other illustrations will be included. The aesthetic qualities of the proposed project (including architectural enhancements, d6cor, color, landscaping, building height impacts, the effects of building mass, intensity, skyscape intrusions and other impacts) will be described, using architectural renderings or other project graphics and narratives provided to CAJA by the project applicant. CAJA will also review the proposed project's aesthetic character in the context of existing City of El Segundo urban design policies that regulate and/or encourage various aesthetic characteristics. Proposal to Prepare EIR for Honeywell Project Page II -16 City of El Segundo Scope of Work 10 1 Christopher A. Joseph & Associates Public Services August 6, 2003 CAJA will assess the proposed project's impacts on public services. CAJA will confer with appropriate City of El Segundo and County of Los Angeles personnel relative to the project's potential impact upon sheriff and fire protection services. This will involve consultation with the Los Angeles County Sheriff's Department and Fire Department. Recreation Impacts on recreation services will be evaluated in the EIR in the event that public recreation facilities are incorporated into the project plan. There is a possibility that new on site storm water retention basins may be designed to accommodate public recreational activities. The effects of constructing and operating such facilities would be required to be addressed in the EIR under CEQA. Utility and Service Systems It is anticipated that most of this EIR section will be based on the information contained in the infrastructure plan and analysis prepared as part of the Specific Plan process undertaken by the project applicant. To supplement this information as necessary, CAJA will confer with appropriate personnel in the City of El Segundo and other service providers to determine if the project can be satisfactorily served. Hazards and Hazardous Materials Much of the proposed project site has been the subject of past environmental site assessments and is currently experiencing remediation activities under the cognizance of the Regional Water Quality Control Board. Rather than duplicate this extensive body of work, CAJA would propose that the previous studies be peer- reviewed by EMG to determine that the information is adequate for inclusion in the EIR. One notable area within the project site that has not been evaluated, to our knowledge, is the General Chemical ownership adjacent to Rosecrans Avenue. This proposal includes a Phase I Environmental Site Assessment of this site, which EMG would conduct in accordance with the following scope of work: The assessment shall be conducted, at a minimum, in accordance with the American Society for Testing and Materials (ASTM) Standard E 1527 -00 protocol, and shall also comply with such additional requirements as are specified under the ASTM scope of work. The Services to be performed in all cases shall include the following: Proposal to Prepare EIR for Honeywell Project Page II -17 108 City of El Segundo Scope of Work Christopher A. Joseph & Associates August 6, 2003 • A review of reasonably ascertainable historic resources to determine prior uses of the Project and surrounding area. EMG shall determine the appropriate level of research to identify the history of the Project and will include the review of one or more standard historical sources as listed in ASTM Standard E 1527 -00 which include: recorded land title records, aerial photographs, fire insurance maps, city directories, building department and fire marshal records, and property tax files. • A visual assessment of representative accessible areas of the Project to identify operational activities, hazardous materials /petroleum product use and storage, waste generation, treatment, storage, and disposal activities, aboveground and underground storage tanks, and potential polychlorinated biphenyl (PCB) containing equipment. • A review of the physical characteristics of the Project as identified through review of reasonably ascertainable topographic, wetlands, flood plain, soils, geology, and ground water data. • A review of regulatory databases within the radius specified by the Scope of Work. At a minimum, the following regulatory databases will be reviewed: NPL, RCRA -TSD, RCRA - Corracts, SHWS, CERCLIS, NFRAP, SWF, LUST, UST, RCRIS - Generators, and ERNS. The assessment may also include limited materials sampling in order to evaluate the possible presence of asbestos - containing materials ( "ACM"), lead -based paint ( "LBP "), lead in drinking water, and radon. This assessment, in conjunction with the information provided by Honeywell and Air Products, is expected to be sufficient to adequately describe existing conditions for the entire project site, along with the remediation activity that is projected to occur. This information is expected to be sufficient to establish mitigation measures in the EIR that would ensure that any potentially significant impacts are mitigated to less than significant levels. Proposal to Prepare EIR for Honeywell Project Page 11 -18 1 , j City of El Segundo Scope of Work Christopher A. Joseph & Associates EXHIBIT 1 August 6, 2003 V. COST PROPOSAL Table 3 provides the cost proposal for the preparation of the Honeywell Project EIR under the time schedule set forth in Chapter IV, Table I of this proposal (typical time frame). Table 4 provides the cost proposal for the preparation of the Honeywell Project EIR under the time schedule set forth in Chapter IV, Table 2 of this proposal (accelerated time frame). The fees presented under both cost proposals include costs for all subconsultants as well as costs for printing /reproduction, graphics, and other miscellaneous direct expenses. Should the scope of work or number of EIR sections increase or change, the City understands that the consultant fee could exceed this amount. Such changes include, but are not limited to, the following: • Additional environmental impact categories added as a result of comments received from the public, governmental agencies and/or other interested parties during the scoping and Notice of Preparation period. • Additional inalysis required as a result of project modifications or delays in receiving project materials. • Changes and /or modifications in State CEQA Guidelines or legislation for preparation of Environmental Impact Reports. • Additional hours required to complete the Final EIR or attend project meetings, public hearings or community meetings beyond that described in this proposal. • Any changes to assumptions and/or understandings contained herein regarding preparation of the Draft and Final EIR. Such authorized additional services would be billed on a time and materials basis. If a comparison of cost proposals of the competing consultants becomes the determining factor in your decision- making process, we would be willing to review and /or modify our price. Any changes to our cost proposal would be based on further discussion and negotiation between ourselves and the City and would include full disclosure of cost proposals from all consultants competing to prepare this EIR. Proposal to Prepare EIR for Honeywell Project Page V -1 City of El Segundo Cost Proposal { j Chnstopher A Joseph & Associates TABLE 3 Honeywell Project Cost to Prepare EIR (typical time frame) August 6, 2003 Tasks 1,2,3 - Preparation of Initial Study /Notice of Preparation Christopher A. Joseph & Associates Craig Fajnor 10 hours 0$140 $1,400 Paulette Franco 12 hours 0$100 $1.200 Subtotal Initial Study /Notice of Preparation $2,600 Task 4 - Preparation of Administrative Draft EIR Christopher A. Joseph & Associates Craig Fajnor 40 hours 0$140 $5,600 Jocelyn Swain 40 hours 0$100 $4,000 Paulette Franco 80 hours 0$100 $8,000 David Alpern (noise /air quality) 80 hours @$100 $8,000 Leah Dierkes 60 hours @$70 $4,200 Lainie Herrera 60 hours @$70 $4,200 Word Processing 40 hours 0$45 $1,800 Crain & Associates (tragic) $27,700 TERACOR Resource Management (biological resources) $10,760 EMG (hazardous materials) $8,500 Subtotal Administrative Draft EIR $82,760 MACTEC (geotechnical peer review, optional task) $7,500 Subtotal with optional geotechnical peer review $90,260 Task 5,6 - Revisions, Draft EIR Christopher A. Joseph & Associates Craig Fajnor 60 hours @$140 $8,400 Paulette Franco 80 hours @$100 $8,000 Leah Dierkes 40 hours 0$70 $2,800 Lainie Herrera 20 hours @$70 $1,400 Word Processing 40 hours 0$45 $1,800 Subtotal Draft EIR $22,400 Task 7 - Final EIR Christopher A. Joseph & Associates Craig Fajnor 40 hours @$140 $5,600 Paulette Franco 60 hours 0$100 $6,000 Jocelyn Swain 20 hours 0$100 $2,000 Leah Dierkes 40 hours 0$70 $2,800 Lainie Herrera 20 hours 0$70 $2,800 Word Processing 20 hours 0$45 $900 Crain & Associates (traffic) $4,500 TERACOR Resource Management (biological resources) $2,000 Subtotal Final EIR $26,600 Proposal to Prepare EIR for Honeywell Project City of El Segundo Page V -2 Cost Proposal ill Christopher A. Joseph & Associates August 6, 2003 Task 8 - Meetings, Hearings Christopher A. Joseph & Associates Craig Fajnor 90 hours ®$140 $12,600 Crain & Associates $5,000 TERACOR Resource Management $1,1 00 Subtotal Meetings /Hearings $18,700_ Task 9 - Mitigation Monitoring Program Christopher A. Joseph & Associates Paulette Franco 10 hours @$100 $1,000 Leah Dierkes 16 hours @$70 $1,120 Subtotal Mitigation Monitoring Program $2,120 Task 10,11 - Findings, Statement of Overriding Considerations Christopher A. Joseph & Associates Craig Fajnor 10 hours @$140 $1,400 Paulette Franco 20 hours @$100 $2,000 Subtotal Findings, Statement of Overriding Considerations $3,400 DIRECT COSTS WAtimated/Will be Billed at 100% of Actual Cost) Printing /Graphics/Postage, etc. $18,000 TOTAL PROJECT Without optional geotechnical peer review $176,580 With optional geotechnical peer review $184,080 Proposal to Prepare EIR for Honeywell Project City of El Segundo Page V -3 Cost Proposal Christopher A. Joseph & Associates TABLE 4 Honeywell Project Cost to Prepare EIR (accelerated time frame) August 6, 2003 Tasks 1,2,3 - Preparation of Initial Study /Notice of Preparation Christopher A. Joseph & Associates Craig Fajnor 10 hours 0$140 Paulette Franco 12 hours ®$100 Subtotal Initial Study /Notice of Preparation $1,400 $1,200 $2,600 Task 4 - Preparation of Administrative Draft EIR Christopher A. Joseph & Associates Craig Fajnor 40 hours @$140 $5,600 Jocelyn Swain 40 hours @$100 $4,000 Paulette Franco 80 hours @$100 $8,000 David Alpern (noise /air quality) 80 hours @$100 $8,000 Leah Dierkes 60 hours @$70 $4,200 Lainie Herrera 60 hours @$70 $4,200 Word Processing 40 hours @$45 $1,800 Crain & Associates (traffic) $27,700 TERACOR Resource Management (biological resources) $10,760 EMG (hazardous materials) $8,5 00 Subtotal Administrative Draft EIR $82,760 MACTEC (geotechnical peer review, optional task) $7,500 Subtotal with optional geotechnical peer review $90,260 Additional cost for Accelerated Time Frame , Craig Fajnor 40 hours @$140 $5,600 Jocelyn Swain (air quality/noise assistance) 20 hours @$100 $2,000 Planner 80 hours 0$100 $8,000 Cram & Associates $3,000 TERACOR $1,500 Subtotal Administrative Dmft EIR, Accelerated Time Forme $102,860 Subtotal with optional geotechnical peer review, Accelerated Time Frame $110,360 Task 5,6 - Revisions, Draft EIR Christopher A. Joseph & Associates Craig Fajnor 60 hours 0$140 $8,400 Paulette Franco 80 hours 0$100 $8,000 Leah Dierkes 40 hours 0$70 $2,800 Lainie Herrera 20 hours 0$70 $1,400 Word Processing 40 hours @$45 $1,8 00 Subtotal Draft EIR $22,400 Proposal to Prepare EIR for Honeywell Project City of El Segundo Page V-4 Cost Proposal il'3 Chnstopher A. Joseph & Associates August 6, 2003 Additional Cost for Accelerated Time Fiance Craig Fajnor 40 hours 0$140 $5,600 Planner 40 hours (&$100 $4,000 Subtotal Draft EIR, Accelerated Time Frame $32,000 Task 7 - Final EIR Christopher A. Joseph & Associates Craig Fajnor 40 hours (&$140 $5,600 Paulette Franco 60 hours 0$100 $6,000 Jocelyn Swain 20 hours 0$100 $2,000 Leah Dierkes 40 hours ®$70 $2,800 Lainie Herrera 20 hours ®$70 $2,800 Word Processing 20 hours 0$45 $900 Crain & Associates (traffic) $4,500 TERACOR Resource Management (biological resources) $2.000 Subtotal Final EIR $26,600 Additional Cost for Accelerated Time Frame Craig Fajnor 40 hours @$140 $5,600 Planner 60 hours 0$100 $6,000 Word Processmg 20 hours ®$45 $900 Crain & Associates $1,200 TERACOR $800 Subtotal Final EIR, Accelerated Time Frame $41,100 Task 8 - Meetings, Hearings Christopher A. Joseph & Associates Craig Fajnor 90 hours 0$140 $12,600 Crain & Associates $5,000 TERACOR Resource Management $1,100 Subtotal Meetings /Hearings $18,700 Task 9 - Mitigation Monitoring Program Christopher A. Joseph & Associates Paulette Franco 10 hours 0$100 $1,000 Leah Dierkes 16 hours 0$70 $1,120 Subtotal Mitigation Monitoring Program $2,120 Task 10,11 - Findings, Statement of Overriding Considerations Christopher A. Joseph & Associates Craig Fajnor 10 hours 0$140 $1,400 Paulette Franco 20 hours 0$100 $2,000 Subtotal Findings, Statement of Overriding Considerations $3,400 DIRECT COSTS (Es ated/Will be Billed at 100°% of Actual Cost) Printing /Graphics /Postage, etc. $18,000 Proposal to Prepare EIR for Honeywell Project City of El Segundo Page V -5 Cost Proposal 114 Christopher A. Joseph & Associates TOTAL PROJECT Without optional geotechnical peer review With optional geotechnical peer review WITH ACCELERATED TIME FRAME Without optional geotechnical peer review With optional geotechnical peer review Proposal to Prepare EIR for Honeywell Project City of El Segundo August 6, 2003 $176,580 $184,080 $220,780 $228.280 Page V -6 Cost Proposal . 1:: Christopher A Joseph & Associates EXHIBIT 2 September 27, 2003 SCOPE OF WORK UNDERSTANDING OF THE PROJECT The proposed project consists of reuse of an industrial site located in the southern portion of El Segundo, dust north of the City of Manhattan Beach. The approximately 38 acres project site is owned by Honeywell Corporation and has been used for industrial activities for over 80 years. Various activities, including certain activities involving the use of hazardous and toxic materials, have taken place on the site over this time frame. A Union Pacific (UP) railroad line is located adjacent to the site and a BNSF railroad line runs in a roughly parallel east -west alignment to the south of the UP line. A large storm water retention basin is located in the southeastern portion of the project site and a second retention basin is located south of the UP line. Remediation activities related to conditions of contamination related to previous uses are presently underway under the regulatory supervision of the Regional Water Quality Control Board. Additional remediahon activities may be undertaken in the future as additional characterization and risk assessment studies are completed. A large portion of the project site has been the subject of extensive studies related to hazardous materials in the recent past. The proposed project would result in the conversion of the project site from industrial to commercial uses. Primary commercial uses on the site under the proposed project would be retail, with some business park uses potentially included. The on -site retention basin would be re- configured under the project, possibly to include public recreational facilities. Development of the project site would be governed by a Specific Plan that is being developed by the project applicant. Surrounding land uses include commercial and industrial uses in the City of El Segundo and commercial and residential uses to the south in the City of Manhattan Beach. To provide a comprehensive solution to the complex needs of this undertaking, CAJA has assembled a team of top professionals to address the environmental aspects of this project. The CAJA team would propose to coordinate, to conjunction with City staff, with the project applicant and his planning consultant, with whom CAJA has worked closely in the recent past, to refine and finalize the project description in a form that affords the developer with the appropriate level of flexibility in responding to changes in conditions which may affect development of the project site in the future. Preparation of the EIR would be undertaken per the requirements of CEQA and would also be designed to provide flexibility to the City and the developer in adapting the plan to meet changing requirements. ENVIRONMENTAL ISSUES TO BE ANALYZED IN EIR Our approach is designed to provide a thorough level of analysis capable of accommodating extensive public input and withstanding the rigorous scrutiny that this project could conceivably attract. Based on a survey of the project site and review of the RFP, CAJA would propose to analyze the following environmental issues in detail in the Honeywell Project EIR: • Transportation/Traffic Proposal to Prepare E/R for Honeywell Project Page 1 City of El Segundo Reduced Scope of Work (Revised September, 1003) 116 Christopher A Joseph & Associates EXHIBIT 2 September 22, 2003 • Air Quality • Noise • Biological Resources • Geology and Soils • Hydrology/Water Quality • Land Use and Planning • Aesthetics • Public Services • Recreation • Utility and Service Systems • Hazards and Hazardous Materials Remaining issues, which do not rise to the level of significant impacts, would be addressed through completion of a comprehensive Initial Study to create a complete record of the City's environmental decision- making. To the extent the City were to modify the proposed scope of the EIR, CAJA can provide expertise to address additional technical issues which may arise. SCOPE OF WORK TO PREPARE THE EIR Because it is expected that the Honeywell Project EIR will be scrutinized by affected parties, adjacent residents and surrounding communities, it is important that the potential environmental effects of the project be fully analyzed. Although any EIR can be challenged, a comprehensive approach using appropriately conservative assumptions is likely to withstand any legal challenge that might be raised. The EIR must respond directly to issues raised by responsible agencies and community organizations. An EIR that provides thoughtful and well- documented responses to issues raised during the environmental review process is the best means of allowing applicants to proceed with their projects in the most expeditious manner. In order to assure that the resulting EIR is both analytically correct and legally defensible, the CAJA Team will prepare a comprehensive and factual EIR that addresses existing conditions, project impacts, mitigation measures, cumulative impacts and alternatives to the project, along with a complete Initial Study which provides full justification for the City of El Segundo to conclude that remaining issues not specifically addressed in the EIR would not be significant. The EIR will be prepared based on the standards and requirements of CEQA, the State CEQA Guidelines, and the City of El Segundo. The EIR will be prepared to meet the exacting standards of quality employed by CAJA in the preparation of our previous EIRs throughout Southern California. The following tasks would be performed by the CAJA team to prepare an EIR for the Honeywell Project, and would commence as soon as an EIR project description has been developed and agreed to by the City and developer. Proposal to Prepare EIR for Honeywell Project Page 2 Cite, of El Segundo Reduced Scope of Work (Remised September, 2003) rw Christopher A Joseph & Associates EXHIBIT 2 September 11, 1003 Task 1: Review of Existing Information CAJA will review existing information from all previous environmental reviews and pertinent documentation and analyze to determine issues, findings and problem resolutions that could be relevant to the EIR. A concerted effort will be made to utilize and incorporate as much existing data as possible into the EIR. Task 2: Preparation of a Draft Initial Study The Initial Study consists of a checklist which is used to identify areas where the proposed project could potentially result in environmental impacts as well as areas where the proposed project has no potential to result in impacts. CAJA will prepare a Draft Initial Study for the proposed project utilizing the City's Initial Study Checklist. The Initial Study will be comprised of a completed checklist and detailed responses to all questions, with particular emphasis given to responses where the impact is not significant and the response provided will serve as the primary record of the City's determination that the impact is not significant. The Initial Study is also a valuable tool in refining the scope of the EIR and identifying any required technical reports for the proposed project. Task 3: Notices and EIR Scoping CEQA includes prescribed noticing requirements to inform the public and other cognizant agencies that documentation is being prepared for a project. CAJA will prepare the Notice of Preparation (NOP) required by CEQA for the proposed project in the format used by City and will circulate it to all identified commenting agencies and interested parties. The NOP will include a map of the project site, a brief description of the proposed project, and a preliminary list of the environmental effects to be evaluated in the EIR. A finalized scope for the Draft EIR will be defined after all comments on the NOP have been received and the Scoping meetings are concluded. CAJA will work with the City to determine if the comments expand the scope of work or require additional technical sections to be included in the EIR. The Initial Study, Notice of Preparation and all correspondence received in response to the NOP will be attached as an Appendix to the Draft EIR. CAJA will also circulate all other required public notices including the Notice of Completion and Notice of Determination. Task 4: Preparation of Administrative Draft EIR Proposal to Prepare EIR for Honeywell Project Page 3 City of El Segundo Reduced Scope of Work (Revised September, 1003) 118 Christopher A Joseph & Associates EXHIBIT 2 September 22, 2003 An Administrative Draft EIR would be prepared for review by the City. This subsection outlines the major sections which would be included in the Administrative Draft EIR. 4.1 SUMMARY A tabular summary will be included as the first section of the EIR. The Summary will include an Introduction, Statement of Purpose and Need, Description of the Proposed Project and Alternatives, and a tabular summary of expected environmental effects. In addition, a brief executive summary will also be prepared as a separate document, and would consist of a short description and background of the proposed project, as well as a listing of the environmental impact findings, recommended mitigation measures, and a summary evaluation of alternatives. 4.2 INTRODUCTION AND OVERVIEW OF ENVIRONMENTAL SETTING The Introduction section of the EIR will include a narrative on the background of the EIR process, statement of purpose and need, development of the proposed project and alternatives and a short summation of the environmental review and project approval process. The environmental setting will provide a physical description of the project site and the surrounding area. Existing improvements and land uses will be described. The environmental setting will also provide a physical description of the project site and the surrounding area. A discussion and tabular list of related projects /cumulative development will be presented, and the location of such development will be plotted on an area map. A related projects "list- based" approach [CEQA Guidelines, Section 15130(b)(1)(A)] will be used to analyze the potential cumulative impacts of the proposed project in conjunction with other projected growth in the area. 4.3 DESCRIPTION OF THE PROPOSED PROJECT The project description will provide a detailed narrative and graphical presentation of the provisions of the project, including proposed improvements and architectural plans. The project description will include a qualitative and graphical description of the project location and boundaries including regional and vicinity maps and aerial photos. For CEQA purposes, the project description will also include a statement of project objectives to be developed in conjunction with the City. 4.4 ENVIRONMENTAL SETTING, IMPACTS AND MITIGATION As an introduction to this section of the EIR, each environmental impact area determined not to have a potentially significant impact on the environment, as identified in the Initial Study described above, will be listed, with an accompanying discussion of the reasons for the determination. Proposal to Prepare EIR for Honeywell Project Page 4 City, of El Segundo Reduced Scope of Work (Revised September, 2003) 1197 Christopher A Joseph & Associates EXHIBIT 2 September 11, 1003 Each of the areas of potential impact will describe the existing conditions, environmental impact after development of the proposed project and alternatives, recommended mitigation measures, net unmitigated environmental impact after project development, and cumulative impact. Existing Conditions. Analysis of the existing environmental setting is necessary in order to compare those conditions to any changes created and produced by the proposed project, and to identify any significant environmental effects of the proposed project. For purposes of environmental analysis within the EIR, the environmental setting is defined as the physical conditions in the affected area as they exist at the time the Notice of Preparation is published (State CEQA Guidelines, Section 15126.2, revised October 26, 1998). Environmental Impacts of the Proposed Project. Each of the environmental subject areas would be evaluated to determine impact significance. Under the California Environmental Quality Act (CEQA), a significant impact is defined as a substantial, or potentially substantial, adverse change in the physical environment. The specific criteria or threshold of significance for determining the significance of a particular impact would be identified in conjunction with the City prior to the impact discussion in each issue section, and would be consistent with the new criteria set forth in the revised CEQA Guidelines. Mitigation Measures. Where applicable, mitigation measures would be presented in each respective environmental subject area in the following classification scheme: • Mitigation Measures required to reduce an identified significant impact to a less -than- significant level. • Specific Plan Mitigation Measures, mitigations that are recommended as policies in the Specific Plan that would reduce or avoid significant environmental impacts. • Non- Required Measures, mitigations that are recommended (but not required) to further enhance environmental conditions within the project and the surrounding locale, and which can reduce an identified non - significant impact. • Code- Required Measures required by local, regional, state and/or federal regulations and statutes which must be imposed as conditions of project approval. Such code - required measures would be listed even though they are not necessarily required to reduce identified impacts. Level of Impact After Mitigation. A clear, concise statement of the level of impact after the inclusion of mitigation measures will be presented. Net impacts will be defined as either "significant," or "less than significant." Cumulative Impact. The project's cumulative impacts in conjunction with identified related development/cumulative growth within and possibly outside the City of El Segundo. Related projects outside the City that might be included are the Playa Vista Development and the LAX Master Plan, as well as anticipated future development projects in the Cities of Hawthorne and Manhattan Beach. It will Proposal to Prepare EIR for Hone}ryvell Project Page 5 Cin, of El Segundo Reduced Scope of Work (Revised September, 1003) r. Christopher A Joseph & Associates EXHIBIT 2 September 22, 2003 be noted throughout the cumulative impact discussions that such impacts generally represent a worst -case scenario (higher than would be expected) because impact projections for related projects are for the most part calculated without subtracting (netting out) existing uses on related project sites. Moreover, it is assumed for analytical purposes that all related projects would be approved and developed within the time frame of the proposed project. In addition, each related project would likely be subject to unspecified mitigation measures, which would also reduce cumulative impacts. 4.5 ALTERNATIVES TO THE PROPOSED PROJECT CAJA will prepare an analysis of alternatives to the proposed project. This proposal assumes up to five alternatives to be analyzed in the EIR (includes No Project Alternative). Such alternatives may include: • No Project (Existing Conditions) • Reduced Project • Alternate Uses (e.g., industrial) • Alternative Site Plan Configurations (i.e., access, circulation, retention basin and recreation facility location) The requirements for these analyses are based on the "rule of reason" as dictated by the California Environmental Quality Act and reflect the needs of each particular project. Specific alternative schemes will be determined upon consultation with City staff. It is noted that several recent court cases have been decided in California that can affect the scope of project alternatives in EIRs. The resulting court decisions have made the alternatives analyses in EIRs more vulnerable to legal challenges which, in turn, has changed the standards of adequacy for such analysis. The reasoning behind the rejection of alternatives is typically based on the inability of the alternatives to meet the project objectives. 4.6 OTHER EIR SECTIONS The EIR will also include the following required sections: • Summary of Unavoidable Significant Adverse Impacts • Growth Inducing Impacts • Organizations and Persons Consulted • Report Preparation Personnel CAJA will submit five copies of the Administrative Draft EIR to the City for review. Task 5: Revision of the Administrative Draft EIR Proposal to Prepare EIR for Honeywell Project Page 6 City of El Segundo Reduced Scope of Work (Revised September, 2003) � j a Christopher .4 Joseph & Associates EXHIBIT 2 September 22, 2003 Typical agency review involves a maximum of two drafts of the Administrative Draft EIR. The first Administrative Draft EIR would receive the most extensive comments, with the subsequent draft requiring fewer comments. The review and correction cycle continues until the City has approved the Administrative Draft EIR for publication as a Draft EIR for public circulation. Task 6: Production and Circulation of the Draft EIR When the City has approved the Administrative Draft EIR for release as a Draft EIR, CAJA will print 75 copies of the Draft EIR and its Technical Appendices. CAJA will also provide the City with a camera ready original, a PDF version for web - posting and a Microsoft Word version of the document on CD. CAJA will also be responsible for the circulation of the Draft EIR to the State Clearinghouse, identified commenting agencies and interested parties. In addition, CAJA will prepare and circulate the Notice of Completion for the Draft EIR. Task 7: Preparation of the Final EIR The Draft EIR will be circulated to the public for a minimum of 45 days. Following the closure of the public comment period, CAJA will prepare and submit five copies of the Administrative Final EIR to the City. The Final EIR will consist of a summary, corrections, additions, and responses to comments to the EIR. Each comment received on the Draft EIR will be responded to in the Final EIR. The extent of work necessary to complete the Final EIR is contingent upon the amount and nature of comments that are received after the Draft EIR is circulated. For the purposes of this proposal, based upon previous experience with EIRs for projects of this type in the City, it is assumed that a workload of approximately 200 hours would be required to complete the Final EIR. This would accommodate a moderate to heavy response to the Draft EIR. Should responses to comments exceed the anticipated workload, additional hours would be billed on a time and materials basis, with prior approval of the City. CAJA will begin preparation of the Final EIR immediately after circulation of the Draft EIR commences. During the time the Draft EIR is being circulated for public comment, the summary and corrections and additions sections of the Final EIR will be prepared. Written comments on the Draft EIR will be responded to as soon as they are forwarded to CAJA by the lead agencies. It is anticipated that some comments will be received before the end of the public circulation period and that responses to these comments could be prepared immediately upon receipt. CAJA will make changes to the Administrative Final EIR following its review by the City. When the City has approved the Administrative Final EIR for release as the Final EIR, CAJA will print 50 copies of the Final EIR and circulate them to all appropriate agencies and individuals. In addition, CAJA will provide a camera ready original, PDF version for web posting and Word CD to the City. CAJA will also prepare and file the Notice of Determination when the EIR has been certified by the City Council. Proposal to Prepare EIR for Honey %yell Project Page 7 Ceti, of El Segundo Reduced Scope of Work (Revised September, 2003) 2 c Christopher Joseph & Associates EXHIBIT 2 September 11, 1003 Task 8: Project Coordination/Public Participation Successful preparation of the EIR will require effective communication between the City and the EIR consultant. CAJA's experience in managing other projects of similar scale and complexity has shown that regular working meetings provide this type of communication. Attendance at various public hearings will also be required as a part of the EIR process. CAJA has budgeted for a total of 35 meetings or hearings for all purposes over the course of the EIR process. Attendance at additional meetings or hearings would be billed on a time and materials basis. Time has also been included for meeting attendance for the traffic and biological resources consultants. Task 9: Mitigation Monitoring Program After the Final EIR has been completed, a Mitigation Monitoring and Reporting Program will be prepared for adoption by the City Council as part of the certification process. This CEQA- required plan must be organized around City policies and procedures. The mitigation monitoring and reporting program will list (1) project mitigation measures, (2) correlate the mitigation measures to the various governmental actions that the implementation of the project will require and (3) identify the City and/or other governmental offices or departments that should monitor the execution of the mitigations. The Mitigation Monitoring and Reporting Program will also establish specific reporting requirements, enforcement procedures and penalties, reporting forms, and periodic monitoring schedules, consistent with the established procedures of the City. A Draft Mitigation Monitoring and Reporting Program will be prepared for review by City staff, and a final Mitigation Monitoring and Reporting Program will be prepared that incorporates City changes. This document will be available in a timely fashion for inclusion in the staff report prepared for the Planning Commission and City Council as part of the project approval and EIR certification process in the City. Task 10: Statement of Facts and Findings Prior to consideration of the proposed project and certification of the Final EIR, CAJA will prepare the Statement of Facts and Findings for any significant environmental effects identified in the EIR. The Findings will individually identify the significant environmental effects of the proposed project and provide a reasoned discussion of the appropriate findings of the Lead Agency. Task 11: Statement of Overriding Considerations Prior to consideration of the proposed project and certification of the Final EIR, CAJA will prepare the Statement of Overriding Considerations (if required). The Statement of Overriding Considerations would describe why the benefits of the project outweigh its significant unavoidable effects, if such effects are identified by the EIR. Proposal to Prepare EIR for Honeywell Project Page 8 ) City of El Segundo Reduced Scope of Work (Revised September, 1003) Christopher Joseph &Associates EXHIBIT 2 September 22, 2003 ENVIRONMENTAL ISSUES TO BE ANALYZED IN THE EIR Based on a survey of the project site, and review of the RFP, CAJA would propose to analyze the following environmental issues in detail in the Honeywell Project EIR: • Land Use and Planning • Transportation/Traffic • Air Quality • Noise • Biological Resources • Geology and Soils • Hydrology/Water Quality • Aesthetics • Public Services • Recreation • Utility and Service Systems • Hazards and Hazardous Materials The following pages provide a summary of the content and technical approach for each environmental impact category which would be analyzed in the Honeywell Project EIR: Land Use and Planning CAJA will evaluate the proposed Specific Plan for compliance and consistency with established plans, policies and regulations, including the City of El Segundo General Plan and Zoning Ordinance. This section will be supplemented with graphic displays of existing and proposed land use and zoning in the project locale as well as tabular comparisons of the project's compliance. The Specific Plan will also be evaluated for compatibility with the existing and future land use patterns in the project locale. The project's functional and physical compatibility with surrounding uses will also be analyzed, taking particular note of the residential uses located in the City of Manhattan Beach to the south.. Transportation/Traffic Crain & Associates will prepare a project traffic study addressing project traffic impacts at up to 20 study intersections. The project traffic study will include the following tasks: Proposal to Prepare EIR for Honeywell Project Page 9 City of El Segundo Reduced Scope of Work (Revised September, 2003) ;) �} Christopher A Joseph & Associates EXHIBIT 2 September 11, 1003 Scoping Meeting with City of El Segundo Staff -- Meet with the City's traffic engineering representatives to scope and develop the project traffic study parameters. This will be accomplished within approximately the first two weeks of the official authorization to proceed. We will also briefly consult with other jurisdictions and agencies such as Federal agencies, if needed. Project Traffic Study -- Prepare a project traffic study based on the scopmg requirements. This study will include but not be limited to the following: • Environmental/transportation setting, including field survey observations; • Description of study area street system and available public transit serving the area; • Existing weekday AM and PM peak -hour traffic count information (up to 15 study intersections included). Count data from the Circulation Element Update will be used wherever possible. New traffic count data at up to five intersection locations is included in the cost estimate; • Calculate existing levels of traffic service at study intersections; • Forecast of future year traffic conditions in the study area; • Traffic generation using appropriate trip generation rates, trip distribution and trip assignment for project traffic; • Capacity and level of service calculations at up to 20 study intersections to determine incremental impacts of the proposed project. Future conditions with the project will include pedestrian and bicycle linkages as relevant; • Determination of potential traffic impacts of the proposed project; • Research of related projects in study area, and analysis of cumulative traffic peak hour impacts for the future study year; • Research and develop applicable Los Angeles County Congestion Management Program (CMP) traffic analysis; • Discussion of project access, circulation and parking issues • Recommendations and conclusions, including any necessary traffic mitigation and; • Determination of the effectiveness of potential traffic mitigation measures. EIR Preparation Assistance -- We will perform the following tasks to assist with preparation of the EIR: Proposal to Prepare EIR for Honeywell Project Page 10 Cnv of El Segundo Reduced Scope of Work (Revised September, 1003) 125 Christopher A Joseph & Associates EXHIBIT 2 September 22, 2003 • Transmit the traffic study in machine form for use in preparation of the transportation section by others; • Review the transportation section for technical accuracy; • Provide peak hour and daily volumes at up to 8 segments to be used in other sections; and • Prepare draft responses to comments for up to 30 transportation comments not requiring additional analysis. If additional tasks are requested, such as preparing conceptual designs of mitigation measures, revisions due to change in the scope of the project, or extensive negotiations with the adjacent jurisdictions and/or regional/Federal agencies, we would be pleased to provide those services. Separate estimates of costs for each of those tasks or other tasks that the City may request can be provided. Air Quality The following scope of work would be undertaken by CAM to complete the air quality analysis: Characterize Existing Conditions. This task will involve compiling historical data from the nearest air pollutant monitoring station. The number of exceedances of State and Federal Ambient Air Quality standards will be documented. Existing ambient background carbon monoxide concentrations using either the CAL3QHC or CALINE 4 dispersion models. Sensitive locations will be identified for purposes of establishing existing CO "hot spot" conditions in the local project vicinity. CO concentration measured in parts per million will be calculated for the one -hour and eight -hour periods and compared with State standards. To provide a regional context, the most recent attainment and non - attainment status designations from the California Air Resources Board (CARB) will be discussed. Assess Construction Impacts. Based on construction phasing scenario provided by the project applicant, short-term air quality effects associated with construction of the proposed project will be estimated. The analysis will seek to define the worst -case phase and will consider construction activities associated with site grading and excavation, foundations, building erection and finishing. Using the SCAQMD guidelines as well as the U.S. Environmental Protection Agency's (EPA) AP42 emissions factor document, all applicable sources of air emissions for each phase of the construction process will be combined into a total area source emission rate. Emissions from the construction site will be quantified on a daily and quarterly basis in pounds per day and tons per quarter, respectively. These emissions will be compared with daily and quarterly emissions thresholds established by the SCAQMD to determine the potential for significant impacts. Proposal to Prepare E!R for Honeywell Project Page 11 Cu), of El Segundo Reduced Scope of Work (Revised September, 2003) 12 h Christopher A Joseph & Associates EXHIBIT 2 September 22, 2003 Prepare Operations Phase Impact Analysis. The operational air quality assessment will be prepared to satisfy the requirements of the SCAQMD. Specific analysis will include: Daily Emissions. Mobile emission rates will utilize the most recent EMFAC 2002 series factors required by SCAQMD. Mobile emissions rates will be applied to vehicle miles of travel statistics available from the traffic study. Carbon Monoxide Hot Spots. The roadside carbon monoxide analysis will be conducted in accordance with the procedures established by US EPA and SCAQMD in the carbon monoxide modeling protocol document. Specific attention will be given to two classes of roadway intersections. First, analytical priority will be given to intersections that would be expected to operate at LOS E or F. Second, intersections that would be adjacent to sensitive land uses. The CAL3QHC or CALINE 4 microcomputer carbon monoxide dispersion model will be used at intersections that may be substantially affected by the project. Identify Mitigation Measures. Mitigation measures will be identified that would either eliminate or substantially reduce any identified air quality impacts. Mitigation measures will be selected to ensure that performance standards are met and that the measures are feasible and enforceable. Measures will address both short-term and long -term aspects of the project. Noise The following scope of work would be undertaken by CAJA to complete the noise analysis: A noise level profile will be created for the project area. The specific focus of the noise profile will be to characterize daytime, evening, and nighttime noise levels. Existing levels will be compared with ANSI and State Office of Noise Control land use compatibility standards. To supplement existing noise data sources, CAJA will conduct field measurements using a Type II sound level meter capable of out - putting a printed record and time histograms. Measurements will be conducted during the peak travel hour and off peak periods to assist in characterization of noise level variations in the project vicinity throughout the day. Assess Construction Impacts. Based on construction phasing scenario provided by the project applicant, the short-term noise effects associated with construction of the proposed project will be estimated. The analysis will seek to define the worst -case phase and will consider construction activities associated with demolition, site grading and excavation, foundations, building erection and finishing. Using the City noise ordinance as a reference, noise levels from the various phases of construction will be assessed to determine whether the change in sound level at the nearest adjacent sensitive receptor locations exceeds threshold criteria. Construction equipment noise will be estimated using Proposal to Prepare E/R for Honeywell Project Page 12 City of El Segundo Reduced Scope of Work (Revised September, 2003) 12 � Christopher Joseph & Associates EXHIBIT 2 September 22, 2003 U.S. EPA source documents as well as actual field measurements of special pieces of equipment or activities as necessary. The specific emphasis of the construction noise impact assessment will be to determine whether the incremental change in noise due to construction would be considered significant. As a benchmark to establish a baseline condition to which noise from construction activity will be added, noise measurements will be taken in the area surrounding the construction site. At a minimum, noise measurement periods will include early morning hours, mid - morning, afternoon, and early evening time periods. A Type II integrating sound level meter will be used for this purpose. Printed output from the sound meter will be used to document findings. Impacts on adjacent residential uses will be assessed. Operational Noise Sources. To address the impact of traffic noise after the project is occupied, the Caltrans Sound 32 microcomputer model will be used in conjunction with traffic volume estimates from the traffic study to simulate the added noise from local roadways. Ambient/existing noise conditions will be established through a representative sound - monitoring program in the project vicinity. In addition, impacts from potential operational stationary noise sources (i.e., ventilation equipment, loading docks, etc.) on nearby sensitive receptors will be evaluated. Identify Mitigation Measures. Mitigation measures will be identified that would either eliminate or substantially reduce any identified noise impacts. Mitigation measures will be selected to ensure that performance standards are met and that the measures are feasible and enforceable. Measures will address both short-term and long -term aspects of the project. Biological Resources TERACOR Resource Management will undertake the following scope of work: Assemble Baseline Information In accordance with our understanding of pending development options and site conditions associated with the 86 acre parcel assemblage, TERACOR will assemble an overview of the biological resources present immediately adjacent to and on the project site. We will inventory floral and faunal species, both observed as well as those determined likely to be present. We will review recent aerial and available historic aerial photography of the property to assess existing conditions and historic alterations. Field personnel will photo - document ground conditions as we encounter them. Based on this information, we will construct a biological resource profile of the property, including overall resource value, suitability to support rare species based on habitat conditions, extent of weed invasion, presence of native plant communities, non - native or ornamental vegetation, prior disturbance and other conditions which would define the biological condition of the site. TERACOR will carefully reference the California Natural Diversity Database (CNDDB) and the CNPS Inventory of Rare and Endangered Vascular Plants of California to determine the range of Proposal to Prepare EIR for Honeywell Project page 13 Citt, of El Segundo Reduced Scope of Work (Revised September, 2003) 128 Christopher A Joseph & Associates EXHIBIT 2 September 22, 2003 sensitive species known to occur in the general area. An initial query of the CNDDB indicates that 39 sensitive organisms are recorded on the USGS Venice Topographic Quadrangle; which suggests some possibility of occurrence in remnant open habitats such as that present on the Honeywell parcel assemblage. We will also review background reports for other similar properties which are available for review at the City of El Segundo which document the flora and fauna known to be present in the area. Prepare a Biological Assessment TERACOR will prepare a biological assessment of development site and any affected areas as outlined by the City of El Segundo. The assessment will include the underlying and adjacent vegetation communities, and any sensitive elements found or believed potentially present. No focused surveys for specific flora or fauna will be conducted under the terms of this proposal. If mammal trapping or focused surveys for wetlands, "waters of the U.S." or endangered or rare organisms are required, those will be identified at critical punctures (for example, first site inspection, Spring survey window, initiation of Fall/Winter rains, etc.) and in very close consultation with CAJA and the City of El Segundo. It is not possible to predict whether other work would be required at this time without investigating the property. We inspected visually- accessible portions of the property in question on 02 August 2003 from the fenceline along the Southern Pacific railroad property. Disturbed, remnant and emergent floral resources were examined with the aid of binoculars. Close inspection of the property was not possible, and close inspection will be necessary to determine if there is a need for any focused survey work. The general biological assessment will largely be predictive in scope and investigative methodology. Determinations of species presence will be predicated on overall habitat suitability, degree of disturbance, adjacency to larger habitat blocks, and similar criteria. Vegetation mapping will be prepared on topographic information provided by the project proponent, or on aerial photography, whichever is better suited to the effort. Mapping and photographs of the site's biological resources, as well as interpretive information, will be contained within the body of the assessment. Prepare a Mitigation Measures Section for the EIR We anticipate there may be a need to provide Mitigation Measures to off -set impacts which may occur as a result of the proposed project. Because we have not established an environmental baseline for this development area, it may or may not be necessary to preserve portions of the site and enhance the property through restorative techniques, or perform other off -site mitigation to off- set the impacts associated with the construction of the project. We will develop these measures in close consultation with CAJA and the City of El Segundo. Coordination, Consultations and Support Proposal to Prepare EIR for Honeywell Project 04, of El Segundo Page 14 Reduced Scope of Work (Revised September, 2003) 129 Christopher A Joseph & Associates EXHIBIT 2 September 22, 1003 TERACOR will provide the necessary level of support to you and the City of El Segundo during the review process. It is difficult to predict the amount of time necessary in this regard, however, and so we will propose a modest budget to accommodate coordination and other meetings. Meetings or time not anticipated in this proposal will be billed in accordance with the current TERACOR 2003 Fee Schedule, with your authorization only. Geology and Soils CAJA will prepare the evaluation of soils and geology for the EIR, based upon information provided by the project applicant. The project site has been the subject of survey level geotechnical analysis that should be sufficient to meet the requirements of CEQA. The evaluation of soils and geology issues in the EIR will reflect a review of their previous geotechnical reports for investigations for the project site and immediately adjacent sites and available published and unpublished literature, including the State of California Seismic Hazard Zone Maps and Earthquake Fault Zone Maps, the County of Los Angeles Seismic Safety Element, and the City of El Segundo Seismic Safety Element. Historical seismicity information will also be incorporated into this section. In the event that review of existing geotechnical studies of the project site and surrounding areas does not yield sufficient information to provide an adequate discussion of this issue under CEQA, the CAJA team includes the expertise of MACTEC, Inc. (formerly Law Crandall) to fill in any additional information required. This optional task would be undertaken only in the event that information provided by the project applicant is assessed by the consultant team and City staff as requiring supplemental information and analysis. Hydrology/Water Quality CAJA will prepare the hydrology /water quality section of the EIR based upon information provided by the project applicant. Because of the existing drainage conditions on the project site, which have necessitated the existing retention basins, the site has been the subject of previous data collection and analysis related to storm water drainage. CAJA would propose to work closely with the applicant's engineer (Psomas) to obtain information and already - prepared drainage plans for the proposed project and include this information in the EIR section. The hydrology analysis will identify the on -site and off -site watersheds, and calculate the on -site existing and proposed runoff volumes and flow rates at project build -out. Water quality impacts will also be evaluated by reviewing water quality objectives, beneficial uses, and current storm water quality regulations (e.g., Standard Urban Storm Water Mitigation Plans). On this basis, recommendations will be provided for the project development water quality needs. Potential nght -of -way impacts will also be identified. Aesthetics CAJA will evaluate the aesthetic impacts from the proposed Specific Plan. The existing visual environment will be described from several different vantage points and perspectives (foreground, Proposal to Prepare EIR for Hone well Project Page 15 City of E1 Segundo Reduced Scope of Work (Revised September, 2003) 130 Christopher A Joseph & Associates EXHIBIT 2 September 22, 1003 middleground and background). The vantage points will be determined in consultation with the City. The project's impact on the visual environment from the identified vantage points will be evaluated. Both panoramic and aesthetic qualities will be addressed, including architectural and landscaping enhancements seen from within the site. Appropriate photographs and other illustrations will be included. The aesthetic qualities of the proposed project (including architectural enhancements, decor, color, landscaping, building height impacts, the effects of building mass, intensity, skyscape intrusions and other impacts) will be described, using architectural renderings or other project graphics and narratives provided to CAJA by the project applicant. CAJA will also review the proposed project's aesthetic character in the context of existing City of El Segundo urban design policies that regulate and/or encourage various aesthetic characteristics. Public Services CAJA will assess the proposed project's impacts on public services. CAJA will confer with appropriate City of El Segundo and County of Los Angeles personnel relative to the project's potential impact upon sheriff and fire protection services. This will involve consultation with the Los Angeles County Sheriff's Department and Fire Department. Recreation Impacts on recreation services will be evaluated in the EIR in the event that public recreation facilities are incorporated into the project plan. There is a possibility that new on site storm water retention basins may be designed to accommodate public recreational activities. The effects of constructing and operating such facilities would be required to be addressed in the EIR under CEQA. Utility and Service Systems It is anticipated that most of this EIR section will be based on the information contained in the infrastructure plan and analysis prepared as part of the Specific Plan process undertaken by the project applicant. To supplement this information as necessary, CAJA will confer with appropriate personnel in the City of El Segundo and other service providers to determine if the project can be satisfactorily served. Hazards and Hazardous Materials Much of the proposed project site has been the subject of past environmental site assessments and is currently experiencing remediation activities under the cognizance of the Regional Water Quality Control Board. Rather than duplicate this extensive body of work, CAJA would propose that the previous studies be peer - reviewed by EMG to ensure that the information is adequate for inclusion in the EIR. This information is expected to be sufficient to establish mitigation measures in the EIR that would ensure that any potentially significant impacts are mitigated to less than significant levels. Proposal to Prepare EIR for Honeywell Project Page 16 Citv of El Segundo Reduced Scope of Work (Revised September, 1003) 131 Christopher A Joseph & Associates EXHIBIT 2 TABLE 3 Honeywell Project— Revised Project Cost to Prepare EIR (typical time frame) September 22, 2003 SCOPE OF WORK COST Tasks 1,2,3 - Preparation of Initial Study/Notice of Preparation Christopher A Joseph & Associates Craig Fajnor 10 hours @$140 $1,400 Paulette Franco 12 hours @$100 $1,200 Subtotal Initial Study/Notice of Preparation $2,600 Task 4 - Preparation of Administrative Draft EIR Christopher A. Joseph & Associates Craig Fajnor 40 hours @$140 $5,600 Jocelyn Swain 40 hours @$100 $4,000 Paulette Franco 60 hours @$100 $6,000 David Alpern (noise /air quality) 80 hours @$100 $8,000 Leah Dierkes 40 hours @$70 $2,800 Lamie Herrera 60 hours @$70 $4,200 Word Processing 40 hours @,$45 $1,800 Crain & Associates (traffic) $24,700 TERACOR Resource Management (biological resources) $10,760 EiVfG (hazardous materials) $4,50 0 Subtotal Administrative Draft EIR $72,360 MACTEC (geotechnical peer review, optional task) $7,500 Subtotal with optional geotechnical peer review $79,860 Task 5,6 — Revisions, Draft EIR Christopher A. Joseph & Associates Craig Fajnor 60 hours @$140 $8,400 Paulette Franco 80 hours @,$100 $8,000 Leah Dierkes 40 hours @$70 $2,800 Lamie Herrera 20 hours @$70 $1,400 Word Processing 40 hours @$45 $1,800 Subtotal Draft EIR $22,400 Task 7 — Final EIR Christopher A. Joseph & Associates Craig Fajnor 40 hours @$140 $5,600 Paulette Franco 60 hours @$100 $6,000 Jocelyn Swam 20 hours @$100 $2,000 Leah Dierkes 40 hours @$70 $2,800 Lauue Herrera 20 hours @$70 $2,800 Word Processing 20 hours @$45 $900 Crain & Associates (traffic) $4,500 TERACOR Resource Management (biological resources) $2,000 Subtotal Final EIR $26,600 Proposal to Prepare EIR for Honeywell Project City of El Segundo Pagel Cost Tables (Revised September, 2003) 1 �-3 `' Christopher A Joseph & Associates EXHIBIT 2 September 12, 1003 Task 8 — Meetings, Hearings Christopher A Joseph & Associates Craig Fajnor 90 hours @$140 $12,100 Crain & Associates $5,500 TERACOR Resource Management $1,100 Subtotal MeetingVHearings $18,700 Task 9 — Mitigation Monitoring Program Christopher A Joseph & Associates Paulette Franco 10 hours @,$100 $1,000 Leah Dierkes 16 hours @$70 $1,120 Subtotal Mitigation Monitoring Program $2,120 Task 10,11 — Findings, Statement of Overriding Considerations Christopher A. Joseph & Associates Craig Fajnor 10 hours @$140 $1,400 Paulette Franco 20 hours @$100 $2,000 Subtotal Findings, Statement of Overriding Considerations $3,400 DIRECT COSTS (Estimated/Will be Billed at 100% of Actual Cost) Printing/Graphics/Postage, etc. $18,000 TOTAL PROJECT Without optional geotechnical peer review $166,180 With optional geotechnical peer review $173,680 Proposal to Prepare EIR for Honeywell Project Page 2 City, of El Segundo Cost Tables (Revised September, 2003) 13 3 Christopher A Joseph & Associates EXHIBIT 2 TABLE 4 Honeywell Project - Revised Project Cost to Prepare EIR (accelerated time frame) September 22, 2003 SCOPE OF WORK COST Tasks 1,2,3 - Preparation of Iruthal Study/Notice of Preparation Christopher A. Joseph & Associates Craig Fajnor 10 hours @,$140 $1,400 Paulette Franco 12 hours @,$100 $1,200 Subtotal Initial Study/Notice of Preparation S2,600 Task 4 - Preparation of Administrative Draft EIR Christopher A. Joseph & Associates Craig Fajnor 40 hours @$140 $5,600 Jocelyn Swain 40 hours @$100 $4,000 Paulette Franco 60 hours @$100 $6,000 David Alpem (noise /au quality) 80 hours @$100 $8,000 Leah Dierkes 40 hours @$70 $2,800 Laurie Herrera 60 hours @,$70 $4,200 Word Processing 40 hours @$45 $1,800 Crain & Associates (traffic) $24,700 TERACOR Resource Management (biological resources) $10,760 EMC (hazardous materials) $4,500 Subtotal Administrative Draft EIR $72,360 MACTEC (geotechnical peer review, optional task) $7,500 Subtotal with optional geotechnical peer review $79,860 Additional cost for Accelerated Time Frame Craig Fajnor 40 hours @$140 $5,600 Jocelyn Swain (air quality/noise assistance) 20 hours @$100 $2,000 Planner 80 hours @$100 $8,000 Crain & Associates $3,000 TERACOR $1,500 Subtotal Administrative Draft EIR, Accelerated Time Frame $92,460 Subtotal with optional geotechnical peer review, Accelerated Time Frame $99,960 Task 5,6 - Revisions, Draft EIR Christopher A Joseph & Associates Craig Fajnor 60 hours @$140 $8,400 Paulette Franco 80 hours @$100 $8,000 Leah Dierkes 40 hours @$70 $2,800 Lainie Herrera 20 hours @$70 $1,400 Word Processing 40 hours @$45 $1,800 Subtotal Draft EIR $22,400 Additional Cost for Accelerated Time Frame Craig Fajnor 40 hours @$140 $5,600 Proposal to Prepare EIR for Honeywell Project City of E1 Segundo Page3 Cost Tables (Revised September, 2003) 134 Christopher A Joseph & Associates EXHIBIT 2 September 11, 2003 Planner 40 hours @,$100 $4,000 Subtotal Draft EIR, Accelerated Time Frame $32,000 Task 7 — Final EIR Christopher A Joseph & Assoctates Craig Fajnor 40 hours @$140 $5,600 Paulette Franco 60 hours @$100 $6,000 Jocelyn Swain 20 hours @$100 $2,000 Leah Dierkes 40 hours @$70 $2,800 Lamle Herrera 20 hours @$70 $2,800 Word Processing 20 hours @$45 $900 Crain & Associates (traffic) $4,500 TERACOR Resource Management (biological resources) $2,000 Subtotal Final EIR $26,600 Additional Cost for Accelerated Time Frame Craig Fajnor 40 hours @$140 $5,600 Planner 60 hours @$100 $6,000 Word Processing 20 hours @,$45 $900 Crain & Associates $1,200 TERACOR $800 Subtotal Final EIR, Accelerated Time Frame 541,100 Task 8 — Meetings, Hearings Christopher A Joseph & Associates Craig Fajnor 90 hours @$140 $12,100 Crain & Associates $5,500 TERACOR Resource Management $1,100 Subtotal Meetings/Hearings $18,700 Task 9 — Mitigation Monitoring Program Christopher A. Joseph & Associates Paulette Franco 10 hours @$100 $1,000 Leah Dierkes 16 hours @,$70 $1,120 Subtotal Mitigation Monitoring Program $2,120 Task 10,11 — Findings, Statement of Overriding Considerations Christopher A Joseph & Associates Craig Fajnor 10 hours @$140 $1,400 Paulette Franco 20 hours @$100 $2,000 Subtotal Findings, Statement of Overriding Considerations $3,400 DIRECT COSTS (Estimated/Will be Billed at 100% of Actual Cost) Prmtmg/Graphics/Postage, etc. $18,000 Proposal to Prepare EIR for Honeywell Project Page4 _ City of El Segundo Cost Tables (Revised September, 1003) 135 Christopher A Joseph & Associates EXHIBIT 2 TOTAL PROJECT Without optional geotechnical peer review With optional geotechnical peer review WITH ACCELERATED TIME FRAME Without optional geotechnical peer review With optional geotechnical peer review September 21. 1003 $166,180 $173,680 $210,380 $217,880 Proposal to Prepare E!R for Honeywell Project Page5 City of El Segundo Cost Tables (Revised September, 1003) 1:36%