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2003 MAY 06 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 6, 2003 — 5:00 P.M. Next Resolution # 1361 Next Ordinance # 4307 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters. 1. Schwartz v. City of El Segundo, LASC No. YC044253 2. Bressi v. City of El Segundo, LASC No. BC288292 3. Bressi v. City of El Segundo, LASC No. BC288293 4. Corbett v. Premier Golf Centers, LASC No. YC046046 5. Muro v. City of El Segundo, WCAB No. MON0298167 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -2- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 1 matter Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. 2 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length_ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 6, 2003 — 7:00 P.M. Next Resolution # 1361 Next Ordinance # 4307 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Reverend Bonnie Wulff of Living in the Inner Light Foundation PLEDGE OF ALLEGIANCE — Councilmember Nancy Wernick PRESENTATIONS — (a) 1) Commendations to El Segundo Police Lieutenant Craig Cleary; Los Angeles Sheriffs Homicide Division Investigators Kevin Lowe and Dan McElderry; Retired Los Angeles County Deputy Sheriff Howard Speaks; Don Keir and Dale Falicon of the Los Angeles Sheriffs Department Crime Lab; and Deputy District Attorney Darren Levine for their respective participation in the resolution of the 45 -1/2 year murder of El Segundo Police Officers Richard Phillips and Milton Curtis. 2) Presentation by families of Officers Phillips and Curtis to the El Segundo Police Department and to L.A. County. (b) Commendation to the El Segundo Eagles Ice Hockey Team for winning the 2003 California State Championship. (c) Proclamation proclaiming Saturday, May 10, 2003 as El Segundo Fire and Police Service Day and inviting the community to participate in the joint Open House from 10:30 a.m. to 2:00 p.m. (d) Proclamation proclaiming the month of May as Older Americans Month and June Sodaro, the 2003 El Segundo Senior Citizen of the Year and inviting the community to participate in Elderfest on May 17, 2003 from 11:00 a.m. to 1:30 p.m. (e) Presentation by El Segundo Police Sgt. Carlos Mendoza and Officer Calvin Smith on the Every 15 Minutes program to be held at the El Segundo High School on May 15 -16, 2003 ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding a proposed ordinance to allow the City of Hawthorne to analyze the inclusion of Area B of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of financing mechanisms for the LAAFB modernization project Recommendation — (1) Discussion; (2) Introduction and reading of Ordinance by title only; (3) Schedule second reading and adoption of Ordinance on May 20, 2003; (4) Alternatively, discuss and take other action related to this item. 2. Consideration and possible action to terminate current lease between the City and the El Segundo Boy Scout Association and approve in concept a replacement lease between the two parties. Recommendation — (1) Authorize the Mayor to send the attached correspondence to the El Segundo Scout Association communicating the City Council's decision to terminate the current lease between the City and the Boy Scouts; (2) Approve in concept a replacement lease between the City and the Boy Scouts; (3) Authorize staff to negotiate with the Boy Scouts to complete a long -term lease; (4) Alternatively, discuss and take other action related to this item. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 2532826 to 2533284 on Register No. 14 in the total amount of $1,806,161.94 and Wire Transfers from 4/5/2003 through 4/25/2003 in the total amount of $942,215.81. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. City Council Meeting Minutes of April 15 2003 Recommendation — Approval. IZ 5. Consideration and possible action regarding the formation of an ad -hoc City Council subcommittee for 120 days that will examine new purchasing bid levels, Professional Service Agreements, and declaring of surplus property. Recommendation — (1) Form a City Council subcommittee comprised of two (2) Councilmembers for the purpose of examining new purchasing bid award levels, Professional Service Agreement procedures, and procedures for declaring of surplus property for a period not to exceed 120 days; (2) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action regarding approval to sell or dispose of all personal property which has become unsuitable for City use including unclaimed Police property. Recommendation — (1) City Council to declare vehicles, equipment and miscellaneous supplies surplus including unclaimed Police property and authorize the Risk Manager /Purchasing Agent to sell items at auction or for scrap, use as trade -in on new equipment/supplies; or otherwise dispose of at his discretion, subject to Administrative Services Director approval; (2) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action regarding approval to issue a purchase order to Communications Specialties Corporation to assist in the data center connection from City Hall to Recreation Park (Fiscal Impact $30,000). Recommendation — (1) Authorize issuance of purchase order to Communications Specialties Corporation for FY 2002 -2003 for goods; (2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action regarding first amendment to Agreement No. 3105 with NOROC to provide professional services assisting with various technology projects. Recommendation — (1) Authorize City Manager to execute first amendment to Agreement No. 3105 with NOROC in an amount not to exceed $57,400 to provide professional services assisting with various technology projects (this is within the existing budget authority); (2) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action regarding the examination plan for the Personnel Merit System job classification of Fire Engineer. Recommendation — (1) Approve the Examination Plan; (2) Alternatively, discuss and take other action related to this item. 3 10. Consideration and possible action regarding a resolution supporting the restoration of funding to the Office of Military Support in the California Technology, Trade and Commerce Agency. Recommendation — (1) Adopt the attached resolution supporting the restoration of funding to the Office of Military Support; (2) Alternatively, discuss and take other action related to this item. 11. Consideration and possible action regarding adoption of an ordinance to allow the City of Hawthorne to analyze the inclusion of Area A of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of detachment of Area A from El Segundo and annexation to Hawthorne, and financing of the LAAFB modernization project Recommendation — (1) Second reading and adoption of Ordinance by title only; (2) Alternatively, discuss and take other action related to this item. 12. Consideration and possible action regarding adoption of an ordinance amending the El Segundo Municipal Code § §15 -21 -6 and 15 -21 -7 affecting floor area ratios for non - conforming buildings and uses. Applicant: City of El Segundo, Property Owner: Various Recommendation — (1) Second reading and adoption of Ordinance by title only; (2) Alternatively, discuss and take other action related to this item. 13. Consideration and possible action regarding the approval of additional funds for promotional wrap on a second transit bus for the Downtown El Segundo Lunchtime Shuttle Program. Recommendation — (1) Approve $9,000 of funds designated for Downtown Merchant Assistance in the Community, Economic and Development Services (CEDS) budget to fund promotional wrap on a second transit bus for the Downtown El Segundo Lunchtime Shuttle Program; (2) Alternatively, discuss and take other action related to this item. 14. Consideration and possible action regarding adoption of plans and specifications for the installation of fiber optic fiber between Recreation Park facilities and City Hall and installation of telephone main points of entry at Recreation Park — Project No. 03 -12 (Estimated Cost $15,000). Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the project for receipt of bids; (3) Alternatively, discuss and take other action related to this item. 7 15. Consideration and possible action regarding adoption of plans and specifications for the 2002 -2003 Annual Contract for Curb and Sidewalk Repair — Project No. PW 03 -07 (Estimated Cost $50,000). Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively, discuss and take other action related to this item. 16. Consideration and possible action regarding adoption of plans and specifications for 2002 -2003 slurry seal of various streets — Approved Capital Improvement Program — Project No. PW 03 -06 (Estimated Cost $150,000). Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively, discuss and take other action related to this item. 17. Consideration and possible action regarding adoption of plans and specifications for the lining of sanitary sewer access structures at various locations on this City- wide project — Project No. PW 03 -11- Approved Capital Improvement Program (Estimated Cost $70,000). Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively, discuss and take other action related to this item. 18. Consideration and possible action for approval of a first amendment to Agreement No. 2897 with AKM Consulting Engineers for professional services to prepare a Water Rate Study (Fiscal Impact $49,000). Recommendation — (1) Approve first amendment; (2) Authorize the City Manager to sign the amendment; (3) Alternatively, discuss and take other action related to this item. 19. Consideration and possible action to award a contract to Steiny and Company for installation of electrical street lighting conduits at the Nash Street/Park Place intersection — Approved Capital Improvement Program — PW 03 -10 (Contract Amount $7,614). Recommendation — (1) Award contract to Steiny and Company; (2) Authorize the City Manager to execute the contract on behalf of the City; (3) Alternatively, discuss and take other action related to this item. 20. Consideration and possible action to approve second amendment to Agreement No. 2876 between the City of El Segundo and the Parsons Transportation Group for the Douglas Street Gap Closure /Railroad Grade Separation Project — Approved Capital Improvement Program (Estimated Cost $122,096). Recommendation — (1) Approve second amendment to agreement; (2) Authorize the City Manager to execute the second amendment on behalf of the City; (3) Alternatively, discuss and take other action related to this item. 21. Consideration and possible action regarding a three (3) year agreement with Nationwide Environmental Services, a division of Joe's Sweeping, Inc., for street sweeping purposes with a three (3) year extension option after price negotiations. (Fiscal Impact $430,100 for three (3) years) Recommendation — (1) Authorize the City Manager to execute the contract in a form approved by the City Attorney; (2) Alternatively, discuss and take other action related to this item. 22. Consideration and possible action regarding award of contract for reconstruction of Storm Water Pump Station No. 16, located at 408 Eucalyptus Drive — Approved Capital Improvement Program — Project No. PW 03 -01 (Contract Amount $1,136,428). Recommendation — (1) Award contract to the lowest responsible bidder, Cora Constructors; (2) Authorize the City Manager to execute the construction contract on behalf of the City; (3) Authorize — a) $53,640 for optional bid items 1 and 2; b) $150,000 for construction inspection and c) $110,000 for construction contingencies; (4) Alternatively, discuss and take other action related to this item. 23. Consideration and possible action to award a contract for production of the 2003 41h of July fireworks show to Pyro - Spectaculars Recommendation — (1) Authorize the City Manager to execute the attached contract between the City and Pyro - Spectaculars for the provision of the fireworks show of 2003 4th of July celebration at Recreation Park; (2) Alternatively, discuss and take other action related to this item. 24. Consideration and possible action regarding the submission of a grant proposal to the County of Los Angeles Office of Emergency Management (OEM) and the Office of Justice Programs under the State Domestic Preparedness Equipment Program. Fiscal Impact — none Recommendation — (1) Receive and file report; (2) Alternatively, discuss and take other action related to this item. 0J 25. Consideration and possible action authorizing the City Manager to accept a grant award in the amount totaling $21,285 from the FY 2001 State Domestic Preparedness Equipment Program and authorize staff to purchase radiation detection equipment from a single source vendor, Science Applications International Corporation (SAIC) Recommendation — (1) Accept the grant award of $21,285; (2) Waive the formal bidding process per the Municipal Code; (3) Authorize purchase of radiation detection equipment (dosimeters) through a single source vendor (SAIC); (4) Alternatively, discuss and take other action related to this item. 26. Consideration and possible action regarding the El Segundo Police /Fire Department's facilitation of activities related to the "Every 15 Minutes" program. Recommendation — (1) Approve request to utilize necessary city services to help with the program; (2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — 27. Consideration and possible action regarding approval of implementation of an alternative workweek schedule for City Hall and City facilities. Recommendation — (1) City Council to approve staffs recommendation to implement a 9/80 alternative workweek schedule for City Hall and other City facilities; (2) Alternatively, discuss and take other action related to this item. 28. Consideration and possible action regarding the presentation of FY 2002 -2003 Midyear Financial Review and approval of FY 2003-2004 Budget Calendar. Recommendation — (1) Receive and file 2002 -2003 Midyear Financial presentation; (2) Direct staff to proceed with FY 2003 -2004 Budget Calendar; (3) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER — NONE H. REPORTS —CITY ATTORNEY —NONE 10 REPORTS — CITY CLERK J. REPORTS —CITY TREASURER —NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick- Mayor Pro Tern Jacobs — Mayor Gordon — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: 5 f /o 3 { TIME: I0' c2S A l�• NAME: 11 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: May 6, 2003 AGENDA DESCRIPTION: AGENDA HEADING: Unfinished Business Consideration and possible action regarding a proposed ordinance to allow the City of Hawthorne to analyze the inclusion of Area B of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of financing mechanisms for the LAAFB modernization project. 1) Discussion; 2) Introduction and Reading of Ordinance by title only; 3) Schedule second reading and adoption of Ordinance on May 20, 2003; 4) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSmu• On April 15, 2003, the City Council introduced an ordinance to permit the study of the inclusion of Area A (39 acres at southeast corner of Aviation/El Segundo Boulevards) of the LAAFB into the Hawthorne RDA District No. 2 as part of the proposed detachment of the property from the City of El Segundo and the annexation of Area A into the City of Hawthorne. Areas not ro osed to be annexed by Hawthorne However, the filling of the current fundin LAAFB modernization project may also benefit by the inclusion of Area B (north east corner of g gap in El Segundo Boulevard /Douglas Street) into the same Hawthorne RDA. In orderforthe City of Hawthorne Redevelopment Agency to begin the process of studying an area outside its present jurisdiction, the outside jurisdiction (City of El Segundo) must give its Area B in the Hawthorne RDA; nit would merely allow forpiitts studyy the City for the inclusion of A. Draft Ordinance No. Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A J . KmeV M. Hansen, Director of Comm, inif" PAPIanning $ Building SafeVPROJECTS\ 576 - 599 \EA - 577 \RDA- AreaB.ais.doc ORDINANCE NO. AN ORDINANCE OF THE CITY OF EL SEGUNDO UNDERTAKE THE E HAWTHORNE TO REDEVELOPMENT OF REAL PROPERTY CURRENTLY LOCATED IN THE C TIY OF EL SEGUNDO AND COMMONLY REFERRED TO AS AREA B OF THE LOS ANGELS AIR FORCE BASE. WHEREAS, that certain real property described on Exhibit A currently located within the City of El Segundo and is the location of Los Angeles Air Force Base ( "LAAFB ") facilities; and ('Area B ") is A and whi hRis proposed to beldetached from othe Cy oLAAFB I Segun o' annown as Area d annexed to the City of Hawthorne; and WHEREAS, the LAAFB is home to several commands which encompass functions related to research and development and the procurement of military space systems; and WHEREAS, the Air Force has received congressional authorization to relocate the mission and support functions housed in the facilities on Area A of the LAAFB to state -of- the -art facilities to be construction in the City of El Segundo on Area B; and WHEREAS, the cost of construction of the new facilities on Area B is to be funded in part from the sale of Area A to a private developer and converted to private use; WHEREAS, having state -of -the -art facilities serves to promote the retention of the LAAFB; and WHEREAS, the LAAFB generates approximately 13,000 jobs and over $8 billion in annual contracts to area aerospace firms and is a vital part of the South Bay economy; and WHEREAS, the loss of the LAAFB facilities would have a significant adverse effect on the economy of the entire South Bay area and could harm local property tax values; and WHEREAS, it is in the public interest for the City of El Segundo to take all reasonable steps to help preserve jobs and local businesses that are dependent on the LAAFB; and 1 013 WHEREAS, in order to facilitate the conversion of Area A to private residential use, it is proposed that Area A be detached from the City of El Segundo and annexed by the City of Hawthorne; and WHEREAS, in order to facilitate the relocation of mission and su pport functions from Area A to Area B within the City of El Segundo and the conversion of Area A to Private residential use within the City of Hawthorne, it has been proposed that Area B be studied for inclusion into the existing Hawthorne Redevelopment Project No. 2 by amendment of the Redevelopment Plan for that Redevelopment Project; and WHEREAS, the Community Redevelopment Law (Health & Safety Code §33213) permits the legislative body of a community to authorize b redevelopment of an area within its territorial limits by another community if such area is contiguous to such other community; and Y ordinance the WHEREAS, if so authorized, the adjacent community may undertake redevelopment of the area in all respects as if the area was within its territorial pproved by the jurisdiction, provided that the redevelopment plan for the area must a city council granting such authority; and WHEREAS, pursuant to Health & Safety Code Section 33213, the City of El Segundo desires to authorize the City of Hawthorne to undertake redevelopment of Area B subject to the provisions of this Ordinance. NOW, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES ORDAIN AS FOLLOWS: 1 The City Council of the City of El Segundo hereby authorizes the redevelopment of Area B by the City of Hawthorne. The City of Hawthorne may undertake the redevelopment of Area B in all respects as if the area was within its territorial limits and its legislative body, redevelopment agency and planning commission shall have all rights, Powers and privileges with respect to Area B as territorial limits of the City of Hawthorne. if it was within the 2. Except as set forth in paragraph 3, neither this City Council, nor the Planning Commission of the City of El Segundo shall be required to comply with any requirements of the Community Redevelopment Law with respect to the Amendment of Hawthorne Redevelopment Project No. 2 to include Area B. 3• An amendment to the Redevelopment Plan for the Hawthorne Redevelopment Project No. 2 adding Area B to the redevelopment project area shall not become effective unless and until it has been approved by ordinance of the City Council of the City of El Segundo. 2 014 4. With respect to paragraph 3, the City Council of the City of El Segundo will not consider adoption of the ordinance to add Area B to the Hawthorne Redevelopment Project No. 2 unless (i) the amendment to the Redevelopment Plan provides that the Redevelopment Plan for Area B shall not be amended without a subsequent ordinance of the City Council of the City of El Segundo, (ii) the City Council has adopted a resolution of application requesting that the Los Angeles Count Local Agency Formation Commission approve detachment of Area A from the City of El Segundo for annexation to the City of Hawthorne and (iii) the City Council is satisfied that the reorganization of territory will occur and Area A will be developed for residential use. 5. Until an amendment to the Redevelopment Redevelopment Project No. 2 adding o Plan for the Hawthorne area has been approved by ordinance of the City Council eof the City of El Segundo, the City of Hawthorne, the Redevelopment redevelopment project Hawthorne and the Planning Commission of the City of Hawthorne shall only take those actions necessary to prepare, consider and a pprove such an amendment. PASSED, APPROVED AND ADOPTED this _ day of . 2003. Mike Gordon, Mayor 3 01 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. _ was duly introduced by said City Council at a regular meeting held on the 2003, and was duly passed and adopted by said City Council, a day of approved by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on and signed the _ day of , 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk Ig 016 Ordinance No. EXHIBIT Los Angeles Air Force Base Area for inclusion N 170 340 680 1 020 1 360 w e Feet +01e, EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDAHEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action to terminate current lease between the City and the El Segundo Boy Scout Association and approve in concept a replacement lease between the two parties. RECOMMENDED COUNCIL ACTION: 1) Authorize the Mayor to send the attached correspondence to the El Segundo Boy Scout Association communicating the City Council's decision to terminate the current lease between the City and the Boy Scouts; 2) Approve in concept a replacement lease between the City and the Boy Scouts; 3) Authorize staff to negotiate with the Boy Scouts to complete a long -term lease; 4) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City and the El Segundo Boy Scout Association have a current land use agreement which allows the Boy Scouts to maintain and operate a meeting and activity facility on City property located near the corner of Grand Avenue and Eucalyptus Street. That agreement has been extended over the years and is slated to terminate in January 2010. Several months ago, members of staff and a City Council ad hoc subcommittee met with the El Segundo Boy Scouts to renegotiate the lease so that the City can use the land adjacent to the east side of the Scout House to construct a skateboard park. (Continued on next page marked Background and Discussion) ATTACHED SUPPORTING DOCUMENTS: 1) Draft lease agreement between the City and the El Segundo Boy Scout Association; 2) Draft correspondence to the Boy Scouts regarding the lease. FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: N/A Yes No OmtAssistant DATE: pn , J City Manager EWED BY: DATE: M r It ana er ��p> 2 c.) i 8 Background and Discussion (con't): During that meeting, those in attendance agreed in principal to implement a new lease agreement that would yield the following: To the City: • The City would regain the vacant parcel which lies immediately east of the Scout House; • The City would utilize that parcel to construct the planned El Segundo Skateboard Park facility. To the Scouts • The Scouts would be granted a fifty -year lease on the parcel for the current payment of one - dollar per month; • The Scouts would lease land which lies just west of the current parking lot for the facility which would be used for open space activities; • The Scouts would lease land on the sloped area just north of the current Scout House facility for the purpose of constructing an approximately 2,500 square -foot meeting facility; • The City would provide technical assistance to the Scouts in obtaining the necessary permits for proposed construction. Over the past several months, staff has met with a representative from the Scouts to discuss the proposal in more detail. Staff followed up by creating the attached draft agreement. Staff is recommending the following Council action: 1) Authorize the Mayor to exercise to terminate the current lease. The current lease allows either party to terminate the agreement with six - months notice; 2) Authorize staff to negotiate with the Scouts to finalize provisions of the attached draft lease agreement; 3) Authorize staff to make all preparations necessary to commence construction of the El Segundo Skateboard Park by no later than mid - November 2003. 01 �j LEASE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND EL SEGUNDO BOY SCOUT ASSOCIATION THIS LEASE is made and executed this _ day of , 2003, between CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY'), and EL SEGUNDO BOY SCOUT ASSOCIATION, a California nonprofit corporation ( "SCOUTS "). 1. RECITALS. This Lease is made with reference to the following facts and objectives: A. CITY is planning on constructing a skateboard park on property currently leased by SCOUTS pursuant to Agreement No. 666 entered into on or about January 11, 1950 ( "Scout Lease "); B. In order to facilitate construction of the skateboard park, and honor CITY's commitments to SCOUTS in the Scout Lease, CITY believes it is in the public interest to assist SCOUTS with obtaining access to real property that would replace the area lost to CITY's skateboard park; C. SCOUTS is a nonprofit, secular, organization that fulfills an important part of a young person's education and training. Individuals who have experienced scouting activities ordinarily becoming community leaders when they reach adulthood and help create a better informed, more involved, and motivated community; D. It is in the public interest for CITY to enter into this Lease in order to provide SCOUTS with a long -term operational base to contribute to the community. 2. SCOUT LEASE TERMINATED. This Lease is intended to supersede the Scout Lease and, accordingly, the Scout Lease will terminate upon execution of this Lease by both parties. 3. LEASE; DESCRIPTION OF PROPERTY. CITY leases to SCOUTS to use, on the terns and conditions of this Lease, portions of real property identified in attached "Exhibit A ", and depicted as Areas "A," "B" and "C" ( "Property"), which is incorporated by reference. Page 1 of 11 Revision date: 3/25/2003 10:52 AM 020 4. LICENSE TO ENCROACH ON SEWER EASEMENT. CITY grants SCOUTS a license to encroach into CITY's sewer easement for purposes of constructing a meeting room as specified below. Under no circumstances may such an encroachment interfere with CITY's access to its sewer lines. SCOUTS understands and agrees that should SCOUTS' improvements interfere with CITY's easement rights, CITY may remove such improvements to the extent that they interfere with CITY's activities. The parties anticipate that any allowable encroachment would be not more than six inches (6 ") into CITY's sewer easement on the Property designated as Area `B" and Area "C." Area "A ", as shown in Exhibit "A" presently contains an existing building and a concrete deck which encroaches into the CITY's sewer easement. No further encroachment into this easement is allowed. 5. RENT. SCOUTS agrees to pay to CITY as rental for the Property the sum of twelve dollars ($12.00) annually, payable in advance on January 2nd of each year during the term. 6. TERM. Although terms and conditions contained in this Lease will become effective upon execution, and except as provided in Section 17, the term of this Lease is fifty (50) years. 7. USE OF PROPERTY. A. Subject to the limitations listed below, SCOUTS may use the Property for all scouting activities including, without limitation, administrative, fundraising and educational activities. The Property may not be used for any other purpose. B. SCOUTS agrees that CITY may use the area identified as "Area A" on the Property for public access or events at such reasonable times and dates as CITY may determine upon SCOUTS's approval. C. Should SCOUTS complete construction of improvements on "Area B" on the Property, then SCOUTS agree to provide reasonable storage facilities on, and grant access to, the Property for the storage of equipment and supplies used by El Segundo Little League. 8. SHARED PARKING. A. CITY and SCOUTS agree that there are limited parking spaces available to service the Property and CITY's neighboring recreational and parks facilities. To Page 2 of 11 Revision date: 3/25/2003 10:52 AM 021 meet the parties' parking needs, the parties agree that parking spaces may be used both by persons using the Property and CITY's neighboring property. B. CITY intends for the shared parking agreement in this Section to satisfy any parking requirements for existing and conceptual improvements that may exist in the El Segundo Municipal Code ( "ESMC ") for the Property. C. Notwithstanding the foregoing, SCOUTS may not use CITY's parking, or parking spaces adjacent to the Property, in the following instances: i. From February 1 and July 31 of each year between 5:00 p.m. and 11:00 p.m.; and ii. At such times as CITY may inform SCOUTS regarding special events held on CITY's neighboring property. 9. UTILITIES. A. SCOUTS are responsible directly to the serving entities for all utilities required for its use of the Property. "Utilities" means electricity, gas, telephone services, trash, water, and cable television. B. SCOUTS agrees to order, obtain, and pay for all utilities and service and installation charges in connection with the development and operation of the Property. 10. TRASH AND GARBAGE. SCOUTS will provide and pay all costs for the complete and proper deposit and timely removal of all refuse resulting from its operations. SCOUTS will provide and use appropriate covered receptacles for all refuse at the Property. Piling boxes, cartons, barrels or other similar items in view of a public area will not be permitted. SCOUTS is responsible for the proper disposal of its refuse in such a manner as not to contaminate or restrict sewer lines. 11. PERMISSIBLE IMPROVEMENTS. A. Pursuant to the provisions of this Lease, and at its own cost, SCOUTS may install the following, subject to applicable laws including the ESMC: i. A six -foot (6') high wrought iron fence around the area designated as "Area A" on the Property; Page 3 of I 1 Revision date: 3/25/2003 10:52 AM 022 ii. Two (2) trees for each one (1) tree removed as a part of SCOUTS' improvements at the Property. Replacement trees must be a minimum of 45 gallons; iii. A two car garage on the Property identified as "Area B" on the Property; iv. A meeting room not to exceed 2500 sq. feet on the Property identified as "Area B" on the Property; B. Nothing in this Lease is intended to convey, nor does it, an entitlement to SCOUTS to build the improvements identified in this Section. Any such improvement must have CITY's approval in conformance with the ESMC which will not be unreasonably withheld. 12. MAINTENANCE QUALITY. CITY's designees may, at any reasonable time and without notice, enter the Property to determine if satisfactory maintenance is being performed. If the quality of maintenance is unreasonable, CITY will provide written notice to SCOUTS which includes the specific nature of the complaint. Should SCOUTS fail to improve and sustain quality maintenance within thirty (30) days of CITY's notice, CITY may enter upon the Property and perform such maintenance. SCOUTS will promptly reimburse CITY for the cost of maintenance, plus ten percent (10 %) for CITY's administrative overhead. 13. HAZARDOUS WASTE. CITY has not, nor, to CITY's knowledge, has any third party used, generated, stored, or disposed of, or permitted the use, generation, storage, or disposal of, any hazardous material (as defined below) on, under, or within the Property in violation of any law or regulation. SCOUTS agrees that it will not use, generate, store, or dispose of any hazardous material (as defined below) on, under, or within the Property in violation of any law or regulation. SCOUTS agrees to defend and indemnify CITY, as provided in this Lease, against any and all losses, liabilities, claims, and/or costs arising from any breach by SCOUTS of any warranty or agreement contained in this section. As used in this section, "hazardous material" means any substance, chemical or waste that is identified as hazardous, toxic or dangerous in any applicable federal, state or local law or regulation (including petroleum and asbestos). Page 4 of 11 Revision date: 3125/2003 10:52 AM 023 >;1/ 14. POSSESSORY INTEREST TAXES. SCOUTS is informed by CITY pursuant to Revenue & Taxation Code § 107.6 that its property interest in the Property may be subject to property taxation if created and that SCOUTS may be subject to the payment of property taxes levied on its interest. SCOUTS may not deduct such amount from payments to CITY. 15. QUIET ENJOYMENT. CITY agrees that SCOUTS, upon making payments to be paid by SCOUTS under the terms of this Agreement and upon observing and keeping the agreements and each of the covenants of this Lease will lawfully and quietly hold, occupy, and enjoy the Property during the term of this Lease. 16. CITY'S LIMITED WARRANTY. CITY warrants that it is under no disability, restriction or prohibition, whether contractual or otherwise, with respect to its right to execute this agreement and perform its terms and conditions and has the legal right, power and authority to grant all of the rights granted herein. 17. TERMINATION. This Lease may be terminated as follows: A. At the expiration of the initial term, or any subsequent term, if either party gives written notice to the other of termination at least sixty (60) days before the terns ends; B. Upon mutual written agreement between the parties; C. At the end of six (6) months if either party gives six (6) months notice to the other of its intent to terminate this Lease; D. Upon the Property being condemned; or E. Should SCOUTS materially breach this Lease and fail to cure such breach within thirty (30) days of being notified by CITY regarding such breach to CITY's reasonable satisfaction. 18. CONDITION OF PROPERTY UPON TERMINATION. Upon termination of this Lease for any reason, SCOUTS will vacate the Property and deliver it to CITY in good order and condition, damage by the elements, earthquake, and ordinary wear and tear excepted. 19. SALE OR TRANSFER BY CITY. Should CITY, at any time during the term of this Lease, sell, lease, transfer, or otherwise convey all or any part of the Property to any Page 5 of 11 Revision date: 3/2512003 10:52 AM 024 f transferee other than SCOUTS, then such transfer will be under and subject to this Lease and all of SCOUTS's rights hereunder. 20. CONDEMNATION. If all or part of the Property is acquired by eminent domain or purchase in lieu thereof, SCOUTS acknowledges that it will have no claim to any compensation awarded for the taking of the Property or any portion thereof or for loss of or damage to SCOUTS's improvements. 21. RELOCATION BENEFITS. SCOUTS acknowledges that it was informed that CITY is a public entity and that the Property was previously acquired by CITY for a public purpose. SCOUTS further acknowledges that any rights acquired under this Lease arose after the date of acquisition of the Property and that said rights are subject to termination when the Property is needed by CITY. SCOUTS acknowledges that at the time of any termination of this Lease, SCOUTS will not be a "displaced person" entitled to any of the relocation assistance or benefits offered to displaced persons under State or Federal law. 22. NO PUBLIC PROJECT. All rights given to SCOUTS pursuant to this Lease are for SCOUTS's use of the public property identified herein. Any trespass, use, or other utilization of private property by SCOUTS is done at its own risk; SCOUTS is not an agent of CITY and this Lease is not intended, nor should it be construed, to constitute a public project. 23. FORCE MAJEURE. Should performance of this Lease be prevented due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then it will immediately terminate without obligation of either party to the other. 24. NO FIXTURES. Improvements and facilities that currently exist, or may be constructed during the term of this Lease, will not constitute fixtures attached to the Property. Any such facilities may be removed by SCOUTS upon termination of the Lease. 25. ALTERATIONS, MECHANICS' LIENS. Except as provided by this Lease, SCOUTS will not make, or cause to be made, any alterations to the property, or any part thereof, without CITY's prior written consent. SCOUTS will keep the property free from Page 6 of 11 Revision date: 3/25/2003 10:52 AM 025 r, any liens arising out of any work performed, material furnished, or obligations incurred by SCOUTS. 26. ASSIGNMENT AND SUBLETTING. This Lease may not be assigned, transferred, or sublet by SCOUTS, court order, or through any other means. Any such purported transfer will be null and void. 27. HOLDOVER. If SCOUTS holds possession of the Property after the initial term, or any option, expires, with CITY's written consent, SCOUTS will become a tenant from month -to -month at the fair market rental rate per month. Such tenancy will be subject to all of the terms and conditions of this Lease. 15. INDEMNIFICATION. A. SCOUTS indemnifies and holds CITY harness from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Lease, or its performance, except for CITY's sole active negligence. Should CITY be named in any suit, or should any claim be against it, by suit or otherwise, whether the same be groundless or not, arising out of this Lease, or its performance, pursuant to this Lease, SCOUTS will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify it for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and volunteers. C. SCOUTS expressly agrees that this hold harmless and indemnification provision is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Lease. E. The requirements as to the types and limits of insurance coverage to be maintained by SCOUTS as required by Section 28 below, and any approval of such insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by SCOUTS pursuant to Page 7 of 11 Revision date: 3/25/2003 10:52 AM 026 this Lease, including but not limited to the provisions concerning indemnification. 28. INSURANCE. SCOUTS must procure and maintain insurance of the type, for the period, with the coverages and limits, and in accordance with the terms, conditions, and requirements that follow: A. SCOUTS will provide Commercial General Liability, Broad Form General Liability and Business Automobile Liability insurance that meet or exceed the requirement of ISO Forms GL0002, GL0404 and CA0001, Code 1, respectively, in the most current State of California approved forms, in connection with SCOUTS's performance in the amount of not less than $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage for each policy coverage. B. Commercial General Liability, Broad Form General Liability and Business Automobile Liability policies required in this Lease will be endorsed to name CITY, its officials, volunteers, and employees as "additional insureds" under said insurance coverage, to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto, and to state that the policy(ies) will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. SCOUTS will furnish to CITY a certificate of insurance, in the standard form required by CITY, duly authenticated, evidencing maintenance of the insurance required under this Lease and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A: VII." 29. COMPLIANCE WITH LAW. SCOUTS will, at its sole cost and expense, comply with all of the requirements of all federal, state, and local authorities now in force, or which may hereafter be in force, pertaining to the Property and will faithfully observe in the use of the Property all applicable laws. The judgment of any court of competent jurisdiction that SCOUTS has violated any such ordinance or statute in the use of the Property will be conclusive of that fact as between CITY and SCOUTS. Page 8 of 11 Revision date: 3/25/2003 10:52 AM 027 30. WAIVER OF BREACH. Any express or implied waiver of a breach of any term of this Lease will not constitute a waiver of any further breach of the same or other term of this Lease. 31. INSOLVENCY; RECEIVER. Either the appointment of a receiver to take possession of all or substantially all of the assets of SCOUTS, or a general assignment by SCOUTS for the benefit of creditors, or any action taken or offered by SCOUTS under any insolvency or bankruptcy action, will constitute a breach of this Lease by SCOUTS, and in such event this Lease will automatically cease and terminate. 32. NOTICES. Except as otherwise expressly provided by law, all notices or other communications required or permitted by this Lease or by law to be served on or given to either party to this Lease by the other party will be in writing and will be deemed served when personally delivered to the party to whom they are directed, or in lieu of the personal service, upon deposit in the United States Mail, certified or registered mail, return receipt requested, postage prepaid, addressed to: SCOUTS at: El Segundo Boy Scout Association 325 Grand Avenue El Segundo, CA 90245 CITY at: City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Either party may change its address for the purpose of this Section by giving written notice of the change to the other party. 33. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that agreements ancillary to this Lease and related documents to be entered into in connection with this Lease will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 34. GOVERNING LAW. This Lease has been made in and will be construed in accordance with the laws of the State of California and exclusive venue for any action involving this Lease will be in Ventura County. Page 9 of 11 Revision date: 3/25/2003 10:52 AM 028 35. PARTIAL INVALIDITY. Should any provision of this Lease be held by a court of competent jurisdiction to be either invalid or unenforceable, the remaining provisions of this Lease will remain in effect, unimpaired by the holding. 36. INTEGRATION. This instrument and its attachments constitute the sole agreement between CITY and SCOUTS respecting the Property, the use of the Property by SCOUTS, and the specified term, and correctly sets forth the obligations of CITY and SCOUTS. Any Lease or representations respecting the Property or its licensing by CITY to SCOUTS not expressly set forth in this instrument are void. There is one (1) attachment to this Lease. 37. CONSTRUCTION. The language of each part of this Lease will be construed simply and according to its fair meaning, and this Lease will never be construed either for or against either party. 38. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Lease and to engage in the actions described herein. This Lease may be modified by written amendment. CITY's city manager, or designee, may execute any such amendment on behalf of CITY. 39. COUNTERPARTS. This Lease may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. [Signatures on next page] Page 10 of 11 Revision date: 312512003 10:52 AM 029 /DU IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. City of El Segundo, a municipal corporation. Mary Strenn, City Manager ATTEST: City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney M Karl H. Berger, Assistant City Attorney Revision date: 3/11/2003 10:02 AM El Segundo Boy Scout Association a California nonprofit corporation. [president] [secretary] Page 11 of 11 030 "Exhibit A" Area "A" Lots 2 and 3 (except for the easterly eight (8') feet of Lot 3) of Block 39 of El Segundo Sheet No. 7, as per map thereof recorded in Book 22, Pages 54 and 55 of Maps, Records of said County, on file in the Office of the County Recorder thereof. Area "B" Beginning at the northeast comer of Lot 1 of Block 39 of El Segundo Sheet No. 7, as per map thereof recorded in Book 22, Pages 54 and 55 of Maps, Records of said County, on file in the Office of the County Recorder thereof; proceeding S 000 00'36" E 54.18' to the southeast comer of said Lot 1; then proceeding N 890 59' 00" W 68' along the southerly boundary of said Lot 1; then proceeding N 000 00' 36" W 47' arriving at a point in Lot D of El Segundo Sheet No. 7, as per map thereof recorded in Book 22, Pages 54 and 55 of Maps, Records of said County, on file in the Office of the County Recorder thereof; then proceeding S 89° 59' 00" E until the line intersects the northerly boundary line of said Lot 1 of Block 39; then proceeding N 70° 26' 23" E along the northerly line of said Lot 1 to the point of beginning. Area "C" Beginning at the northeast corner of Lot 4 of Block 39 of El Segundo Sheet No. 7, as per map thereof recorded in Book 22, Pages 54 and 55 of Maps, Records of said County , on file in the Office of the County Recorder thereof; proceeding S 700 26'23" W along the northerly border of said Block 39, 113.06'; then proceeding perpendicular to said northerly boundary line of Block 39 N 19° 33'37"W 4' arriving at a point in Lot D of El Segundo Sheet No. 7, as per map thereof recorded in Book 22, Pages 54 and 55 of Maps, Records of said County, on file in the Office of the County Recorder thereof, then proceeding S 700 26' 23" W 4% then proceeding N 00° 00' 36" W 20% then proceeding N 890 59' 00" W 17% then proceeding N 000 00' 36" W 15.46'; then proceeding in a southeasterly direction to the point of beginning. MMCEt1ANB08l5CIXRMOMBEE IBRB -M W -1 031 1 C3 Ln Ole co r \ C= ` X i \ F C14 n ri 0% cla co LL FL d . 0 \ M .. .� ... rte. io \ A. % srr. i * LLJ S N Z N 1 „ \ r Ld O \ Q' 1 $ F� �\ Q J qyo .ko 3f0 o \ 1 � I Q JA P. r .. \ � a L \\ P \ O L n , 1\ w o`\ j ror o. O L 4 1 0 3s \ :s Y O Elected Officials: Mike Gordon, Mayor Sandra Jacobs, Mayor Pro Tem Nancy Wemick, Council Member John G. Gaines, Council Member Kelly McDowell, Council Member Cindy Mortesen, City Wark Ralph Lanphera, City Treasurer Appointed Officials: Mary st nn, City Manager Mark D. Hensley, City Attorney Department Directors: Jefhey stewart, Assistant Clty Manager Development services Bret Plumlee, Finance Director None Angelo, Fire Chief Debra Brighton, Library Jack Wayt, Police Chief Andres Santamarla, Public Works Www.elsegundo.olg May 6, 2003 W. James D. McLees El Segundo Boy Scout Association P.O. Box 998 El Segundo, CA 90245 RE: Lease termination Dear Mr. McLees: Pursuant to ¶ 16 of the Lease Agreement dated January 11, 1950 ( "Lease "), this letter constitutes a six (6) month Lease termination notice to the El Segundo Boy Scout Association ( "Association "). This action is taken pursuant to City Council direction during its May 6, 2003 regular meeting. The Lease will terminate on November 5, 2003. The City Council hopes that the City and the Association will reach agreement regarding a new lease before the Lease termination date. To that end, the Council has authorized the City Manager, Assistant City Manager and Recreation & Parks Director to conduct good faith negotiations with the Association regarding new lease terms. If, however, agreement is not reached, the City expects the Association to comply with 114 of the Lease and remove all improvements and facilities from the City's property before November 5, 2003. You may contact Assistant City Manager Jeff Stewart at (3 10) 524 -2334 should you have any questions regarding this letter or to arrange for a meeting to begin negotiations. Very truly yours, Mayor Mike Gordon c: Mayor pro tem City Councilmembers Mary Strenn, City Manager Mark Hensley, City Attorney Cindy Mortesen, City Clerk Cathy Domann, Deputy City Cle r k Main Street, E (310) 524! 302 Segundo, FAX (310) 90245-3 5 �� 3 j 0 N LL LL 'Z i LL F OY v o LL $ w w i O i F n z F m w Q¢ ZZ a w z w o o O'�LLwrc�o am n ¢�rc3� O(] Uliidvnimm wUW ' - n �r�ryy77 y aW Ua yF W p �W gO � aa RZQ d K ZQ J _Z W Z z ti 2 F � m K Q F � 20 ' w wF 1 >1 LLw aywJM1 . �R]Q pSZ U 6 Y �2 Z O J z Zi rc o iU FJ zRJ W o w w 0 F ow UU y a m i u gg9° O S W 5 W rc o N ��n °nnn > EO N O Z W Q C 6 Q O u m= " o > > w � � D y N b O Y Y Z O O U t=1 O b 2 y r 1 a � ° m a g '° Q F $ f E > by oa a a a g $ ° a L amens ��g c - _ °w °w E 2 m E E 15 a RL ES a a is g O tU of t E a a tt z i ?ZZid O a^ u o $ C E a LLo �U a i Ey w ME f' V osmm = d I O q mu � LL� rc LL a m n� a V x o ° 0 a ¢LL O W 2 g LL O 2m J N W Nti W � O, U� 3 ^m"�,mm e�� m nm 8F�'oo gu4n ='ary dam � 0 N LL LL 'Z i LL F OY v o LL $ w w i O i F n z F m w Q¢ ZZ a w z w o o O'�LLwrc�o am n ¢�rc3� O(] Uliidvnimm wUW ' - n �r�ryy77 y aW Ua yF W p �W gO � aa RZQ d K ZQ J _Z W Z z ti 2 F � m K Q F � 20 ' w wF 1 >1 LLw aywJM1 . �R]Q pSZ U 6 Y �2 Z O J z Zi rc o iU FJ zRJ W o w w 0 F ow UU y a m i u gg9° O S W 5 W rc o N ��n °nnn > EO N O Z W Q C 6 Q O u m= " o > > w � � D y N b O Y Y Z O O U t=1 O b 2 y r 1 a � ° m a g '° Q F $ f E > by oa a a a g $ ° a L amens ��g c - _ °w °w E 2 m E E 15 a RL ES a a is g O tU of t E a a tt z i ?ZZid O a^ u o $ C E a LLo �U a i Ey w ME f' V osmm = d I O q mu � LL� rc LL a m n� a V x o ° CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 4/5/2003 THROUGH 4/25/2003 Date --� Payee 4/10/03 Employment Development 4/10/03 IRS 4/10/03 Health Comp 4/10/03 West Basin 4/14/03 Federal Reserve 4/14/03 Federal Reserve 4/14/03 PGC El Segundo LLC 4/18/03 Health Comp 4/23/03 Health Comp 3/22- 4/4/03 Workers Comp Activity DATE OF RATIFICATION: 5/6/03 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: City Amount Description 39,173.10 State Taxes PR PR 21 209,941.11 Federal Taxes PR 21 292.11 Weekly claims 4/4 638,446.95 H2O payment 250.00 Employee Savings Bonds EE 350.00 Employee Savings Bonds 1 34,525.72 Golf Course Payroll Transfer 4,719.44 Weekly claims 4/11 398.20 Weekly claims 4/18 14,119.18 SCRMA checks issued 94— C� ? J U Date Date Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 942,215.81 035 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 15, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present MOVED by Council Member Gaines, SECONDED by Council Member Wernick appoint City Manager Mary Strenn as additional Labor Negotiator for Police Officers' Association and Firefighters' Association. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3 matters. Schwartz v. City of El Segundo, LASC No. YC044253 Bressi v. City of El Segundo, LASC BC288292 Bressi v. City of El Segundo, LASC BC288293 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. 1. Tort Claim — Golf Course Patron DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 1 matter Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter /� SPECIAL MATTERS — None. 4 MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 15, 2003 PAGE NO. 1 030 Council moved to open session at 6:55 p.m. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 15, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Jeannie Kuhn of the Community of Christ PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — (a) Council Member McDowell presented a Proclamation to the Tree Musketeers proclaiming April 25, 2003 as Arbor Day in El Segundo and encouraging all citizens to value the importance of trees in improving our hometown quality of life. (b) Mayor Pro Tern Jacobs presented Commendations to Don Cottom, Joe Harding, Aliza Goldberger, Davida Hagan, Marisa Vega, for completing both the L.A. and Paris Marathons; Laurie Ferro for completing the L.A. Marathon, and Sandra Sooklal for her participation in the L.A. Marathon; while helping raise $160,000 for Rotary International's quest to eradicate polio from the face of the Earth by the 100th anniversary year of Rotary worldwide, in the Year 2005. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 15, 2003 PAGE NO. 2 0 3'7 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS Consideration and possible action regarding a Public Hearing on an amendment to the El Segundo Municipal Code (ESMC) Section 15 -21 -6A and 15- 21 -7 -B1 and General Plan Land Use Element, Smoky Hollow Mixed -Use Section; Land Use Policy LU1 -3.1 and Policy LU1 -3.3, Environmental Assessment No. 604, Zone Text Amendment No. 02 -02 and General Plan Amendment No. 02 -03. Applicant: City of El Segundo, Property Owner: Various Mayor Gordon stated this is the time and place hereto fixed for a public hearing on an amendment to the El Segundo Municipal Code (ESMC) Section 15 -21 -6A and 15- 21 -7 -B1 and General Plan Land Use Element, Smoky Hollow Mixed -Use Section; Land Use Policy LU1 -3.1 and Policy LU1 -3.3, Environmental Assessment No. 604, Zone Text Amendment No. 02 -02 and General Plan Amendment No. 02 -03. Applicant: City of El Segundo, Property Owner: Various He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Deputy Clerk Domann stated that proper notice was completed and no written communications had been received by the City Clerk's Office. Jim Hansen, Director of Community, Economic and Development Services gave a report. Mark Hensley, City Attorney, spoke regarding recommended revisions to Exhibit A of Smoky Hollow Mixed -Use Resolution and recommended changes to the Ordinance. Eric Johnson, resident, asked that any expansion come to the Planning Commission and Council for a variance permit. Jerry Saunders stated that his letter to Council regarding non - conforming structures and uses, was not included in the original agenda packet. It was noted that Council received the letter under separate cover. Mayor Pro Tem Jacobs felt this General Plan Amendment might prohibit economic development. Suggested an Administrative Use Permit rather than a Conditional Use Permit be required. Council consensus to close the public hearing Mark Hensley, City Attorney, read by title only MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 15, 2003 PAGE NO. 3 0 ,38 RESOLUTION NO. 4305 A RESOLUTION APPROVING A NEGATIVE DECLARATION FOR ENVIRONMENTAL ASSESSMENT NO. 604, GENERAL PLAN AMENDMENT NO. 02 -03 AMENDING THE LAND USE ELEMENT AND ZONE TEXT AMENDMENT NO. 02 -02 AMENDING SECTIONS 15 -21 -6A AND SECTION 15- 21 -7 -B1 OF THE EL SEGUNDO MUNICIPAL CODE. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to adopt Resolution No. 4305 approving a negative declaration for Environmental Assessment No. 604, General Plan Amendment No. 02 -03, amending the Land Use Element and Zone Text Amendment No. 02 -02, amending sections 15 -21 -6A and Section 15 -21 -7131 of the El Segundo Municipal Code. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES; MAYOR GORDON, COUNCIL MEMBERS GAINES, MCDOWELL AND WERNICK; NOES; MAYOR PRO TEM JACOBS. 4/1 Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4306 A RESOLUTION APPROVING GENERAL PLAN AMENDMENT NO. 02 -03 AMENDING THE LAND USE ELEMENT OF THE GENERAL PLAN. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to adopt Resolution No. 4306 approving General Plan Amendment No. 02 -03, Amending the Land Use Element of the General Plan as amended. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES; MAYOR GORDON, COUNCIL MEMBERS GAINES, MCDOWELL AND WERNICK; NOES; MAYOR PRO TEM JACOBS. 4/1 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1359 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 15 -21 -6 AND 15 -21 -7 AFFECTING FLOOR AREA RATIOS FOR NONCONFORMING BUILDINGS AND USES. Council Member McDowell introduced Ordinance No. 1359 as amended. C. UNFINISHED BUSINESS 2. Consideration and possible action regarding a proposed ordinance to allow the City of Hawthorne to analyze the inclusion of Area A of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of detachment of Area A from El Segundo and annexation to Hawthorne, and financing of the LAAFB modernization project. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 15, 2003 PAGE NO. 4 039 Mark Hensley, City Attorney, gave a report. Mark Hensley, City Attorney read by title only: ORDINANCE NO. 1360 AN ORDINANCE OF THE CITY OF EL SEGUNDO AUTHORIZING THE CITY OF HAWTHORNE TO UNDERTAKE THE REDEVELOPMENT OF CERTAIN REAL PROPERTY CURRENTLY LOCATED IN THE CITY OF EL SEGUNDO AND COMMONLY REFERRED TO AS AREA A OF THE LOS ANGELES AIR FORCE BASE. Council Member McDowell introduced Ordinance No. 1360. 3. Consideration and possible action regarding refunding options of the City of El Segundo's portion of the 1992 Association of Bay Area Governments (ABAG) Certificates of Participation. Council consensus to defer item to Golf Course Sub - Committee to review information on bond funding and return to Council with a recommendation. Mayor Pro Tem Jacobs not participating on Item 4 due to a conflict of interest concerning her business property. She removed herself from the dias. 4. Consideration and possible action for award of contract for construction of the Downtown Specific Plan Improvements to Sequel Contractors, Inc. — Project No. PW 03 -03 — Approved Capital Improvement Program (Fiscal Impact $4,124,623). Mary Strenn, City Manager, gave a report. Andy Santamaria, Director of Public Works, responded to questions. Council Member Wernick made a motion to remove Street Clock item and the installation of the Pennsylvania Blue Stones from the proposed project. Motion died due to lack of a second. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 15, 2003 PAGE NO. 5 040 MOVED by Council Member McDowell, SECONDED by Council Member Gaines to award Contract No. 3158 to Sequel Contractors, Inc., the apparent lowest responsible bidder, in the amount of $3,269,323. Add the following options to the contract; Street Clock ($34,500), Tree Grates ($44,800), Fiber Optic Conduit ($46,000), (d) one -half of street construction phasing ($25,000) with the completion of the project by December 1, 2003. Authorize: (a) $350,000 for construction contingencies, $150,000 for inspection costs and (f) $85,000 for S.C. Edison services charges. Authorize the Public Works Director to issue a Change Order not to exceed $120,000 for installation of Pennsylvania Blue Stones in the crosswalks at the Main Street and Grand Avenue intersection. Authorize the City manager to execute the contract on behalf of the City. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES; MAYOR GORDON, COUNCIL MEMBERS GAINES AND MCDOWELL; NOES; COUNCIL MEMBER WERNICK; MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A CONFLICT OF INTEREST. 4/1 Mayor Pro Tern Jacobs returned to the dias. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 5. Consideration and possible action to receive oral presentation by Mr. Mike Rotolo, Chairman of the Capital Improvement Program Advisory Committee (CIPAC). Mike Rotolo, gave a presentation. Council consensus to receive and file. Council directed staff to televise the CI PAC's community workshop on April 17, 2003. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Approved Warrant Numbers 2532532 to 2532825 on Register No. 13 in the total amount of $1,558,411.00 and Wire Transfers from 3/22/2003 through 4/4/2003 in the total amount of $275,051.43. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 7. Approved City Council Meeting Minutes of April 1, 2003. 8. Approved Letter of Agreement No. 3159 between the City and California Teamsters Local 911 implementing agency shop provisions. Formally acknowledge the El Segundo Police Support Services Employee Association as the new exclusively recognized employee organization. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 15, 2003 PAGE NO. 6 041 Approved the revised El Segundo Community Cable Policies, Procedures and Guidelines as provided by the City Attorney. ITEM PULLED FOR FURTHER REVIEW BY THE CITY ATTORNEY AND WILL BE RE- AGENDIZED FOR THE MAY 20, 2003 COUNCIL MEETING. 10. Received and filed report of submission of a grant proposal to the Federal Emergency Management Agency (FEMA) under the Assistance to Firefighters Grant Program. Fiscal Impact: $44,932 (grant award announcements could occur in FY 02/03 or FY 03/04). 11. Approved Tract Map No. 53175 at 333 Kansas Street. 12. Awarded Contract No. 3160 to S.H.E. Construction Group, Inc. for the roof structure for storage bins at the Maintenance Facility — Approved Capital Improvement Program — Project PW 01 -21 (Fiscal Impact $160,000). Authorized the City Manager to execute the contract on behalf of the City. 13. Approved Temporary Entry Permit No. 3161 from Southern California Edison Company (Edison) to the City of El Segundo to access Edison's property for design and right -of -way engineering purposes in connection with the Douglas Street Gap Closure /Railroad Grade Separation Project— Approved Capital Improvement Program (No Fiscal Impact). Authorized the City Manager to execute the permit approved as to form by the City Attorney. 14. Approved a Standard Professional Services Agreement No. 3162 with JCM Facilities Planning and Management for professional architectural design services for the Americans with Disabilities Act (ADA) Compatible Automated Doors at the City Library and the Recreation Park Joslyn Center — RFP No. 03 -03, CDBG Project No. 600445 -02 — Approved Capital Improvement Program (Estimated Cost of Service $6,955). Authorized the City manager to execute the agreement on behalf of the City. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve consent agenda items 6, 7, 8, 10, 11, 12, 13 and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. COUNCIL MEMBER GAINES ABSTAINING ON ITEM 11 DUE TO A POTENTIAL CONFLICT. COUNCIL MEMBER MCDOWELL ABSTAINING ON ITEM 13 DUE TO A POTENTIAL CONFLICT. COUNCIL MEMBER GAINES ABSTAINING ON ITEM 7 AS HE WAS ABSENT FROM THE MEETING. CALL ITEMS FROM CONSENT AGENDA -NONE F. NEW BUSINESS — G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK - NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 15, 2003 PAGE NO. 7 042 J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — NONE Council Member Gaines — Spoke regarding his visit to the Los Angeles County Emergency Operations Center and Homeland Security. Also spoke regarding emergency response funding and requested staff to agendize for May 6, 2003 the assistance of Jerry Warbourg, Cassidy & Associates, to possibly look for the availability of resources /funds from the government. Council Member Wernick — Spoke regarding National Library Week, Hyperion issues, and LAX Master Plan. Mayor Pro Tern Jacobs — Spoke regarding upcoming seminar on "Doing Business with Federal Government' and the article in the Los Angeles Times on South Bay COG accomplishments. Mayor Gordon — Spoke regarding the regional high -speed rail project. Mayor Gordon introduced Gabby and Claudia from the Guaymas Sister City, who are here interning at the El Segundo Cable Studio. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Peggy Tyrell, resident, spoke regarding the downtown project. Eric Johnson, resident, spoke regarding the downtown project and the Pennsylvania Blue Stone. CELEBRATIONS — The birth of Will Babbitt, born to Erica and Tom Babbitt. CLOSED SESSION - NONE ADJOURNMENT at 9:00 p.m. Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 15, 2003 PAGE N004 3 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: May 612003 AGENDA HEADING- C — - onsentAgenda Consideration and possible action regarding the formation of an ad -hoc City Council subcommittee for 120 days that will examine new purchasing bid levels, Agreements, and declaring of surplus property. Professional Service I Recommendation — (1) Form a City Council subcommittee comprised of two Council Members for the purpose of examining new Purchasing Agreement procedures, and procedures for dec arinng of surplus property for a period n tl to exceed 120 days; (2) Alternatively discuss and take other action related to this item. Current El Segundo purchasing bid award levels have been in place for over 13 years. In an will evaluate including Professional effort to continue streamlining purchasing and auction procedures, this committe current City bid award levels and various purchasing proced Services Agreeements and authorization and disposal of surplus property. Other agencies data will be used as a benchmark in comparing current City Procedures. of the Committee will be to obtain cost savings and improvements in the eff c ency ofvvarious purchasing procedures and to examine from a legal standpoint. AT Fn _Q ioonor..._ _ _ None Capital Improvement Program: Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: N/A N/A 17 � 11�ft Bret M. Plumlee, Director Administrative Services REVIEWED BY: n, City zl' -k -03 1/3 5 o44 EL SEGUNDO CITY COUNCIL MEETING DATE: MAY 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: CONSENT AGENDA DESCRIPTION: Consideration and possible action regarding approval to sell or dispose of all personal property which has become unsuitable for City use including unclaimed Police property. RECOMMENDED COUNCIL ACTION: (1) City Council to declare vehicles, equipment and miscellaneous supplies surplus including unclaimed Police property and authorize the Risk Manager /Purchasing Agent to sell items at auction or for scrap, use as trade -in on new equipment/supplies, or otherwise dispose of at his discretion, subject to Administrative Services Director approval; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The purpose of this request is to sell or dispose of unclaimed property and surplus City property pursuant to City of El Segundo Municipal Code Section 1 -10 -6 that may otherwise require storage and security. The list of items to be sold combines unclaimed property with property deemed surplus /unsuitable to City needs. Continued on page 2 ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required N/A N/A 001 - 300 -0000 -3901 109 -300- 0000 -3901 (Asset Forfeiture) _ Yes X No ORIGINATED BY: DATE: Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: Mary Strenn, City Manager `f-25 U3 �1519110j 6 045 BACKGROUND & DISCUSSION: All departments have reviewed the combined list in order to allow redeployment of equipment and goods where appropriate. The last request for disposal of surplus items was approved by City Council on May 7, 2002. As a result of the current City Hall improvements project staff has included office furniture such as storage /file cabinets and other miscellaneous office type items on the list. 046 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval to issue a purchase order to Communications Specialties Corporation to assist in the data center connection from City Hall to Recreation Park. (Fiscal Impact $30,000) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize issuance of purchase order to Communications Specialties Corporation for FY 2002 -2003 for goods; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: During the current data center move within City Hall and connection of Recreation Park to the network, staff will need to purchase custom fiber optic cable, wire, connectors and related parts that are only available in a timely manner from this vendor. The goods are budgeted and no new budget allocation will be required. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Equipment Replacement Fund ($317,000) Amount Requested: $30,000 Account Number: 601 - 400 - 2505 -8108 Project Phase: Phase 1 City Hall & Recreation and Parks Improvements Appropriation Required: _ Yes X No ORIGINATED BY: DATE: Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: Mary renn, City Manager (t4-( 7 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding first amendment to agreement number 3105 with NOROC to provide professional services assisting with various technology projects. RECOMMENDED COUNCIL ACTION: 1.) Authorize City Manager to execute first amendment to agreement number 3105 with NOROC in an amount not to exceed $57,400 to provide professional services assisting with various technology projects. This is within the existing budget authority. 2.) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Information Systems budget includes funds to supplement and assist permanent staff with various technology projects throughout the year. Examples of technology projects in which staff needs technological assistance include migration to Microsoft Windows 2000 server, developing an internal City intranet, improved Internet security, and improved network performance and security. These are tasks that require specialized skills and training. The City has used the services of Norm Thorn in the past for network consulting and to assist with various technological projects. The requested additional $32,400 is to assist with various technology projects continuing through the remainder FY 2002 -2003. The services are budgeted and no new budget allocation will be required. ATTACHED SUPPORTING DOCUMENTS: "Exhibit A" Scope and Cost of Services Amendment to agreement number 3105 FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: $94,800 $32,400 001 400- 2505 -6214 Project Phase: Provide consulting services for network performance improvements and other technology projects. Appropriation Required: Yes X No ORIGINATED: DATE: Bret M. Plumlee, Director of Administrative Services REVIEWED Y: DATE: Mary S nn, City Manager 048 • FIRST AMENDMENT TO AGREEMENT NO. 3105 BETWEEN THE CITY OF EL SEGUNDO AND NORMAN R THORN dba NOROC THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 6th day of May 2003, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and NORMAN R. THORN dba NOROC, a sole proprietorship ( "CONSULTANT "). Agreement No. 3105 ( "Agreement'), executed by the parties on or about October 1, 2002, is amended to add the services on attached Exhibit "A" which is incorporated by reference. 2. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitute one instrument executed on the same date. 3. Except as modified by this Amendment, all other terms and conditions of Agreement No 3105 remain the same. CITY OF EL SEGUNDO, NORMAN R. THORN dba NOROC a general law city. a sole proprietorship Mary Strenn, City Manager ATTEST: Cindy Mortesen, City Clerk APPI Mark in 04.9 Exhibit A Scope and Cost of Services Norman R. Thorn dba NOROC proposes to provide consulting services to the City of El Segundo to perform the tasks listed below and other network administrative tasks, at an hourly rate of $75 per hour. The total amount of this agreement will not exceed $57,400. 1. Provide consulting services for the migration from Microsoft Windows NT to Microsoft Windows 2000 Server on all of the City's servers. 2. Provide consulting services for the selection, installation, and configuration of high -speed network switches. 3. Develop and assist with the implementation of an internal City intranet, 4. Provide consulting services for resolving other technical issues that may arise during the course of completing the previous tasks. 05 0 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the examination plan for the Personnel Merit System job classification of Fire Engineer. NCIL ACTION: 1) Approve the Examination Plan; 2) Alternatively discuss and take other action related to this item. & DISCUSSION: Chapter 2.28.080 of the El Segundo Municipal Code, entitled "Administration and Personnel', provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System job classifications. The City Council previously approved an examination plan for Fire Engineer on February 6, 2001. The current testing process for Fire Engineer is being administered by William Donnoe and Associates and utilizes a different examination plan than previously approved by the City Council, thus requiring staffs submission of this agenda item. - Continued on next page - ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No ORIGINATED: DATE: April 17, 2003 Bret M. Plumlee, Director of Administrative Services DATE: Mary Str n, City Manager Agenda 400 i) J L BACKGROUND & DISCUSSION: FIRE ENGINEER Component Weiaht Written Test 25% Performance Test 75% Pre -Trip Inspection Driving Street Driving Rodeo Driving Pumping Operations Aerial Ladder Operations 0 5;22 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a resolution supporting the restoration of funding to the Office of Military Support in the California Technology, Trade and Commerce Agency RECOMMENDED COUNCIL ACTION: 1. Adopt the attached resolution supporting the restoration of funding to the Office of Military Support. 2. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: In four previous rounds of military base retention and closure (BRAC) during the mid 1990s, the State of California lost 29 bases and 101,000 direct military and civilian jobs, more than the other 49 states combined. In El Segundo, the Los Angeles Air Force Base was selected to be on a preliminary closure list but was spared. In 1999, the Governor signed SB 1099 which created the California Base Retention and Conversion Council and the Office of Military Base Retention in an effort to prevent unnecessary base closures. The Office has actively assisted communities, including El Segundo, by providing grants to prepare for base retention. Despite previous rounds of BRAC, the Department of Defense claims to have 30% excess infrastructure. Accordingly, Congress has authorized a comprehensive single round of base closures in 2005 and the need for both the Council and the Office is greater than ever. However, due to the declining economy, funding for the Council and Office has been cut from $1 million to $200,000 this fiscal year. The Governor's proposed budget for the next fiscal year eliminates the Council and Office altogether. Therefore, the attached resolution reiterates the continued need for the Council and the Office through the upcoming BRAC. ATTACHED SUPPORTING DOCUMENTS: Resolution Regarding the Office of Military Support, California Technology, Trade and Commerce Agency FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: —Yes _X_ No ORIGINATED BY: DATE: &1 V +/z -Y/03 M. Hansen, Director of Community, Economic and Str , City Manager Services 70/ 10 015 3 RESOLUTION NO. A RESOLUTION DECLARING THE CITY OF EL SEGUNDO'S SUPPORT FOR THE RESTORATION OF FUNDING TO THE OFFICE OF MILITARY SUPPORT, CALIFORNIA TECHNOLOGY, TRADE AND COMMERCE AGENCY The City Council of the city of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. California lost 29 bases, and close to 30 billion dollars to the state economy as a result of the last rounds of Base Retention and Closure (BRAG), more than the other 49 states combined; B. On September 16, 1999 the governor signed SB 1099 creating the California Base Retention and Conversion Council (Council) and Office of Military Base Retention, recently re -named the Office of Military Support (Office); C. In the past two years the Council and Office have created a grant program for local communities to prepare strategic plans for base retention, obtained a Department of Defense grant to study encroachment at military facilities, spoke against state legislation having adverse impacts on military operations, and much more; D. Due to a declining economy and budget reductions, the Governor's proposed Fiscal Year 2003 -04 budget allocates zero funding to the Council and Office; E. California has 61 bases contributing billions of dollars to the state economy while the Congress, at the request of the Defense Department, is proposing another round of BRAC in 2005; and F. The current year, 2003, will be most important in the development of BRAC criteria thus making the continuation of activities at full funding levels by the Council and Office important; and SECTION 2: The City Council supports restoration of funding to the Conversion Council and the Office of Military Support and strongly urges the Governor and Legislature to use the full authority of their respective offices in support of California's base retention activities. SECTION 3: The City Manager, or designee, is directed to deliver signed copies of this Resolution to the Governor, Secretary of Technology, Trade and Commerce Agency, and the Director of the Office of Military Support. SECTION 4: The City Clerk will certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. -1- 054 SECTION 5: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this day of 2003. ATTEST: Cindy Mortesen, City Clerk APPROVED AS Mark D. HenSle< Mike Gordon, Mayor i i" By: Karl H. Berger, Ass }stant City Attorney -2- i)J5 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO. was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTENTION: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of , 2003. Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) -3- 050 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of an ordinance to allow the City of Hawthorne to analyze the inclusion of Area A of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of detachment of Area A from El Segundo and annexation to Hawthorne, and financing of the LAAFB modernization project. RECOMMENDED COUNCIL ACTION: 1) Second reading and adoption of Ordinance by title only; or, 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On April 15, 2003, The City Council discussed the introduction of an ordinance allowing the City of Hawthorne Redevelopment Agency to begin the process of studying the incorporation of Area A of the LAAFB into an existing RDA in the City of Hawthorne in order to facilitate the successful redevelopment of the LAAFB in El Segundo. The proposed Ordinance would not give final approval by the City for the inclusion of Area A in the Hawthorne RDA; it would merely allow for its study. The Council introduced the Ordinance and scheduled the second reading for May 6, 2003. The Ordinance is presented for a second reading and adoption. If adopted without change, the provisions will become effective in thirty days time. ATTACHED SUPPORTING DOCUMENTS: A. Draft Ordinance No. 1360 FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Yes X No M. Hansen, Director of ED BY: Maryry Stre 4i4aRl3 and Development DATE: 07Y j P: \Planning & Building Safety\PROJECTS \576- 599 \EA - 577 \RDA- AreaA.2nd.ais.doc 11 C ..y �.l J 1 ORDINANCE NO. 1360 AN ORDINANCE OF THE CITY OF EL SEGUNDO AUTHORIZING THE CITY OF HAWTHORNE TO UNDERTAKE THE REDEVELOPMENT OF CERTAIN REAL PROPERTY CURRENTLY LOCATED IN THE CITY OF EL SEGUNDO AND COMMONLY REFERRED TO AS AREA A OF THE LOS ANGELES AIR FORCE BASE. WHEREAS, that certain real property described on Exhibit A ( "Area A ") is currently located within the City of El Segundo adjacent to the City of Hawtrn hoe and is the location of Los Angeles Air Force Base ( "LAAFB ") facilities; and WHEREAS, the LAAFB is home to several commands which encompass functions related to research and development and the procurement of military space systems; and WHEREAS, facilities on Area A do not meet current seismic and safety standards; and WHEREAS, the Air Force has received congressional authorization to relocate the mission and support functions housed in the facilities on Area A to state -of- the -art facilities to be construction in the City of El Segundo on another portion of the LAAFB commonly referred to as Area B; and WHEREAS, the cost of construction of the new facilities on Area B is to be funded in part from the sale of Area A to a private developer and converted to private use; WHEREAS, having state -of- the -art facilities serves to promote the retention of the LAAFB; and WHEREAS, the LAAFB generates approximately 13,000 jobs and over $8 billion in annual contracts to area aerospace firms and is a vital part of the South Bay economy; and WHEREAS, the loss of the LAAFB facilities would have a significant adverse effect on the economy of the entire South Bay area and could harm local property tax values; and WHEREAS, it is in the public interest for the City of El Segundo to take all reasonable steps to help preserve jobs and local businesses that are dependent on the LAAFB; and 1 058 WHEREAS, in order to facilitate the conversion of Area A to private residential use, it is proposed that Area A be detached from the City of El Segundo and annexed by the City of Hawthorne; and WHEREAS, in order to facilitate the relocation of mission and support functions from Area A to Area B within the City of El Segundo and the conversion of Area A to private residential use within the City of Hawthorne, it has been proposed that Area A be added to the existing Hawthorne Redevelopment Project No. 2 by amendment of the Redevelopment Plan for that Redevelopment Project; and WHEREAS, the Community Redevelopment Law (Health & Safety Code §33213) permits the legislative body of a community to authorize by ordinance the redevelopment of an area within its territorial limits by another community if such area is contiguous to such other community; and WHEREAS, if so authorized, the adjacent community may undertake redevelopment of the area in all respects as if the area was within its territorial jurisdiction, provided that the redevelopment plan for the area must be approved by the city council granting such authority; and WHEREAS, pursuant to Health & Safety Code Section 33213, the City of El Segundo desires to authorize the City of Hawthorne to undertake redevelopment of Area A subject to the provisions of this Ordinance. NOW, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES ORDAIN AS FOLLOWS: 1. The City Council of the City of El Segundo hereby authorizes the redevelopment of Area A by the City of Hawthorne. The City of Hawthorne may undertake the redevelopment of Area A in all respects as if the area was within its territorial limits and its legislative body, redevelopment agency and planning commission shall have all rights, powers and privileges with respect to Area A as if it was within the territorial limits of the City of Hawthorne. 2. Except as set forth in paragraph 3, neither this City Council, nor the Planning Commission of the City of El Segundo shall be required to comply with any requirements of the Community Redevelopment Law with respect to the Amendment of Hawthorne Redevelopment Project No. 2 to include Area A. 3. An amendment to the Redevelopment Plan for the Hawthorne Redevelopment Project No. 2 adding Area A to the redevelopment project area shall not become effective unless and until it has been approved by ordinance of the City Council of the City of El Segundo. 2 053 4• With respect to paragraph 4, the City Council of the City of El Segundo will not consider adoption of the ordinance to add Area A to the Hawthorne Project Redevelopment Plan provides thatuthe s amendment Redevelopment Plan Area A shall not be amended without a subsequent ordinance of the City Council of the City of El Segundo, (ii) the City Council has adopted a resolution of application requesting that the Los Angeles County Local Agency Formation Commission approve detachment of Area A from the City of El Segundo for annexation to the City of Hawthorne and (iii) the City Council is satisfied that the reorganization of territory will occur and Area A will be developed for residential use. 5. Until an amendment to the Redevelopment Plan for the Hawthorne Redevelopment Project No. 2 adding Area A to the redevelopment project area has been approved by ordinance of the City Council of the City of El Segundo, the City of Hawthorne, the Redevelopment Agency of the City of Hawthorne and the Planning Commission of the City of Hawthorne shall only take those actions necessary to prepare, consider and approve such an amendment. PASSED, APPROVED AND ADOPTED this _ day of _ . 2003. Mike Gordon, Mayor 3 0 G0 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO i I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. _ was duly introduced by said City Council at a regular meeting held on the _day of 2003, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the _ day of , 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 4 061 EXHIBIT A o ti s e� �Au MODSd3 o w � o w F- � F � N F N F o y a i h p �V ;q AV/'133X13 HINDRY AVE, � - i 1 v 1/ \ v tl DELAFIELL }I ! N �� w ra z _ o � ee 1 U P � AV/'133X13 HINDRY AVE, � - i 1 v 1/ \ v tl DELAFIELL }I EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of an ordinance amending the El Segundo Municipal Code §§ 15 -21 -6 and 15 -21 -7 affecting floor area ratios for non- conforming buildings and uses. Applicant: City of El Segundo, Property Owner: Various RECOMMENDED COUNCIL ACTION: 1) Second reading and adoption of Ordinance! by title only; or, 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On April 15, 2003, the Council held a public hearing and approved Resolution No. 4305 for an amendment to the General Plan Land Use Element. This amendment modified the Smoky Hollow Mixed -Use Section, Land Use Policies LU1 -3.1 and LU1 -3.3, and eliminated references to expand non - conforming buildings with respect to maximum Floor Area Ratio (FAR) and uses. The Council also adopted Resolution No. 4306 for Environmental Assessment No. 604 forthe General Plan Amendment (GPA 02 -3) and the Zone Text Amendment (No. 02 -02). The City Council discussed a Zone Text Amendment Ordinance allowing an amendment to the El Segundo Municipal Code (ESMC) §§ 15- 21 -6(A) and §§ 15- 21- 7(B)(1) to modify the regulations for the expansion of non - conforming buildings and uses. The Council introduced the Zone Text Amendment Ordinance with minor revisions and scheduled the second reading for May 6, 2003. The Ordinance is presented for a second reading and adoption. If adopted without change, the provisions will become effective in thirty days time. ATTACHED SUPPORTING DOCUMENTS: A. Draft Ordinance No. 1359 FISCAL IMPACT: Operating Budget: N/A Amount Requested: NIA Account Number: N/A Project Phase: NIA Yes X No Hansen, Director of Community, Economic and BY: DATE: 4/zs/a3 Services a, 12 Mary Strenn, City Manager P: \Planning & Building Safety\ PROJECTS \600 - 625 \EA - 577 \604.2nd.ais.doc C_' 0 U •_ i ORDINANCE NO. 1359 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 15- 21-6 AND 15 -21 -7 AFFECTING FLOOR AREA RATIOS FOR NONCONFORMING BUILDINGS AND USES. The City Council of the city of El Segundo does ordain as follows: SECTION 1: The Council finds and declares as follows: A. On August 6, 2002, the City Council directed staff to initiate the process to amend the El Segundo Municipal Code ( "ESMC ") to eliminate references to expansion of structures that exceed allowable floor area ratio (legal nonconforming structure); B. This process was initiated in order to remove the inequity of allowing certain nonconforming buildings and uses to expand beyond the prescribed floor area ratio ( "FAR ") while other similarly situated nonconforming uses and buildings could not; C. Based upon evidence collected during public hearings before the Planning Commission, staff recommendations, and the Council's deliberations, it appears to be in the public interest to amend the ESMC; D. The ESMC amendments effectuated by this Ordinance are intended to strike a fair balance between business interests within certain parts of the City and the public's interest in applying the zoning regulations of the ESMC fairly and equitably. SECTION 2: ESMC § 15 -21 -6 is amended to read as follows: "15 -21 -6: NONRESIDENTIAL RESTRICTIONS: All legal or legal nonconforming uses or buildings, in existence as of the effective date hereof, within the nonresidential use categories and all previously designated commercial properties which have been designated Multi - Family Residential Zones by the 1992 General Plan, with the exception of Smoky Hollow, which are now legal nonconforming or become legal nonconforming due to changes in the land use designation or zoning criteria under this Title, are permitted to rebuild or remodel subject to the following requirements: A. Until May 6, 2006, a nonconforming building or nonconforming use within any commercial or industrial zoning category may be increased one time by a maximum of twenty percent (20 %) or fifteen thousand (15,000) square feet, whichever is less. The expansion itself must meet the ORDINANCE NO. 1359 APPROVING EA NO. 604, GPA NO. 02 -03, and ZTA NO. 02 -02 PAGE NO. 1 (� w 06t requirements of this Title related to setbacks, lot coverage, height and parking, but is not be required to compensate for any deficiency or nonconformity in the original building or use. Expansions allowed by this Section before May 6, 2006 require a conditional use permit issued pursuant to Sections 15 -23-4 to 15 -23 -13 of this Code. Wherever these sections refer to the proposed "use" the term "expansion" shall be utilized for purposes of making a determination under this section. B. After May 6, 2006, a nonconforming building or nonconforming use within any commercial or industrial zoning category may be increased up to the maximum allowable floor area ratio (FAR) as determined by this Title or the El Segundo General Plan. The expansion must meet the requirements of this Title related to setbacks, lot coverage, height and parking, but is not be required to compensate for any deficiency or nonconformity in the original building or use. C. If a nonconforming building remains vacant for a period of twelve (12) consecutive months, it must be upgraded to meet all requirements of this Title before occupancy, except buildings which are actively available for lease and occupancy, or are being remodeled pursuant to permit or subject to Section 15 -21 -3 of this Chapter are not considered vacant for purposes of this Section. D. A nonconforming use in a conforming or nonconforming building may be replaced with another similar nonconforming use, provided the building is not vacant for more than twelve (12) consecutive months, except buildings which are actively available for lease and occupancy, or are being remodeled pursuant to permit or subject to Section 15 -21 -3 of this Chapter, are not considered vacant for purposes of this Section." SECTION 3: ESMC § 15 -21 -7 is amended to read as follows: "15 -21 -7: SMOKY HOLLOW SPECIFIC PLAN RESTRICTIONS: A. Nonconforming Uses Of Land: Where, at the time of passage of the Specific Plan, lawful use of land exists which would not be permitted by the regulations imposed by the Specific Plan, such use may be continued so long as it remains otherwise lawful, provided: 1. No such nonconforming use may be enlarged or increased, nor extended to occupy a greater area of land than was occupied at the effective date of adoption or amendment of the Specific Plan. 2. No such nonconforming use may be moved in whole or in part to any portion of the lot or parcel other than that occupied by such use at the effective date of adoption or amendment of the Smoky Hollow Specific Plan. ORDINANCE NO. 1359 APPROVING EA NO. 604, GPA NO. 02 -03, and ZTA NO, 02 -02 PAGE NO. 2 06,5 3. If any such nonconforming use vacates for any reason for a period of more than twelve (12) consecutive months, any subsequent use must conform to the regulations specified by the Specific Plan for the zone in which such land is located. Buildings which are actively available for lease and occupancy, or are being remodeled pursuant to a permit or subject to Section 15 -21 -3 of this Chapter are not considered vacant for the purposes of this Section. 4. No additional structure not conforming to the requirements of the Specific Plan may be erected in connection with such nonconforming use of land. B. Nonconforming Structures: Where a lawful structure exists at the effective date of adoption or amendment of the Specific Plan, that could not be built under the terms of these regulations by reason of restrictions on area, height, yards, its location on the lot, or other requirements concerning the structure, such structure may be continued so long as it remains in the same use and is otherwise lawful, subject to the following provisions: 1. Until May 6, 2006, nonconforming structures may be expanded one time up to fifty percent (50 %) of the existing floor area or fifteen thousand (15,000) square feet, whichever is greater. The expansion itself must meet all the requirements of the Smoky Hollow Specific Plan, but is not required to compensate for any deficiency or nonconformity in the original structure. Expansions allowed by this Section require a conditional use permit issued pursuant to Sections 15 -23-4 to 15 -23 -13 of this Code. Wherever these sections refer to the proposed "use" the term "expansion" shall be utilized for making a determination under this section. 2. After May 6, 2006, nonconforming structures may expand up to the allowable floor area ratio (FAR) permitted by this Code or the El Segundo General Plan. The expansion itself must meet all the requirements of the Smoky Hollow Specific Plan, but is not required to compensate for any deficiency or nonconformity in the original structure. 3. Should such nonconforming structure be involuntarily destroyed to any extent, including total destruction, it may be rebuilt to the identical use and original floor area, providing the structure complies with the design requirements of this Code and that on -site parking be replaced to the ratio existing at the time of such destruction. 4. Should such structure be moved for any reason for any distance whatsoever, it must then conform to the regulations for the zone in which it is located after it is moved." ORDINANCE NO. 1359 APPROVING EA NO. 604, GPA NO. 02 -03, and ZTA NO. 02 -02 PAGE NO. 3 0 6 00 SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: Repeal of any provision of the El Segundo Municipal Code, or any other city resolution or ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 6: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 7: This Ordinance will become effective on the thirty -first (31) day after its passage and adoption. PASSED AND ADOPTED this day of 2003. Mike Gordon, Mayor ORDINANCE NO. 1359 APPROVING EA NO. 604, GPA NO. 02 -03, and ZTA NO. 02 -02 PAGE NO.4 fl (; ' ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) California, do hereby certify that 1, Cindy Mortesen, City Clerk of the City of El Segundo, Council of said City ouncil at a foregoing the whole number of members was duly introduced by said City passed and Ordinance No. , 2003, and was duly p held on the day of the Mayor, and attested to by day said City Council, approved and signed by adopted by of said Council held on the adopted by the City Clerk, all at a regular 0 and tthe same was so passed and following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: By: Mark D. Hensley, Cit y Otto Y ORDINANCE NO. 1359 APPROVING EA NO. 604, GPA NO. 02 -03, and ZTPAGE NO. 5 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: May 6, 2003 AGENDA HEADING: Consent Aopnrta Consideration and possible action regarding the approval of additional funds for promotional wrap on a second transit bus for the Downtown El Seoundo Lunchtim Sh e uttle Pro 1. Approve $9,000 of funds designated for Downtown Merchant Assistance in the Community, Economic and Development Services (CEDS) budget to fund a promotional wrap on a second transit bus for the Downtown El Segundo Lunchtime Shuttle Program. 2. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On October 15, 2002, City Council approved the use of $10,000 of Proposition C transit funding for the design and installation of promotional bus wraps on two transit buses for the Downtown El Segundo Lunchtime Shuttle Program. Design of the wrap cost $1,623 leaving $8,377 for the actual wrap. Bids based on a proposed design at that time indicated that the wraps could be completed within the requested funding. When the final design was recently completed, the lowest bid exceeded the approved budget because the original estimate was based on a smaller vehicle and did not include the cab. The original estimated cost for each bus was $4,990 (or $9,980) plus tax without the cab. Staff contacted all the original bidders and asked them to resubmit based on the revised design and specifications. The revised cost for each bus with the cab is $7,715 plus tax, which would allow the wrap to be completed within the original budget if only one bus were wrapped. Or, both buses could be wrapped for $15,430 plus tax. Staff recommends wrapping both buses because for a relatively small financial investment, the Downtown will receive considerable exposure every day. Specifically, the buses not only serve as Downtown shuttles, but they also travel throughout the region as they are used for a variety of events. Funds to wrap the second bus are available in the Planning Division's budget, in an amount not to exceed $9,000, in a line item for Downtown Merchant Assistance. ATTACHED SUPPORTING DOCUMENTS: None Operating Budget: $10,000 (Rec. and Parks Dept. Budget) and $25,000 (CEDS Dept. Budget) Amount Requested: $9,000 (CEDS Dept. Budget) Account Number: 001 -400- 2402 -6214 Project Phase: N/A Appropriation Required: _ Yes _X _ No V insen, Director of Mary St enn, City Manager Economic and Services I?612 13 06 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: May 6, 2003 AGENDAHEADING: Consent Agenda Consideration and possible action regarding adoption of plans and specifications for the installation of fiber optic fiber between Recreation Park facilities and City Hall and installation of telephone main points of entry at Recreation Park — Project No. 03 -12 — (Estimated cost = $15,000). Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the Project for receipt of bids; and (3) Alternatively discuss and take other action related to this item. a As part of the Recreation Park Electrical Upgrade Project, fiber optic conduit was installed between Recreation Park facilities and City Hall. This project will provide for the installation of the fiber in the existing conduit. Once completed, staff at the Recreation Park will be able to transfer large data files, utilize the internet and intranet more efficiently and communicate with the computer servers in City Hall better. At the present time, there is not enough telephone capacity at the Recreation Park facilities to Provide individual phone lines for staff. The installation of another master entry point will allow for additional and future lines. ATTACHED SUPF Location map. "ntmlV UUUUMENTS: Operating Budget: $26,000 Amount Requested: $15,000 Account Number: 001- 400 - 2505 -8108 Project Phase: Bid Appropriation Required: No ORIGINATED BY: Andres Santamaria, Director of Public Works Strenn, City Manager DA " "'0J 20030506 - Adoption Of Plans and Specs for Fiber Optic between Recreation and Park Facilities and City Hall - PW 03 -12 14 V ()r' 1 J W l0 n J O H Q m 3 \ O W I A1Nf10J S313ONY SOl \ y IJ 3• 1_ z i 'AM, 3NNOHIMYH J0 AlIJ U Q W .p nla. �3ry31> 00310 NYS 2 J y� � I W W 5999999 dry °J9 �^ . P W — • 3M Y1Y1 \ m n n' I II II II I LJ I II II I Jm uIJ m s£1 n OAL if A£13f WI LI LI LI LI m n JL T T 1lam=" 'a ] Y 1'Y A 111 s0YIl0o� Q LL 3 '16 X6YH law Nava S L J Q y IJ � U � ♦; � All O Q W g 2 m W W n P W — J i �131YAItld) Z AYM S31gry1 a m s£1 n U if A£13f o MEIN b£1 c N — T I Q OF awn 11!J IYYM �Y� V W u a a ON13W J MOIlYInY q ,��3Atl OpN003tl M P- L CI Z JolI Or \ '16 X6YH law Nava S L y U ♦; � All � Q W O m 03111Y W ti Mfl s£1 � � yNYIOXI MEIN b£1 Y03n1na38 Q 15 flONill1 m C_2" YYO ig 1Y Np1YNINb11 C ]M Nl] LL 16 6Y 6N yN 1 I lM 3NId C']M 1nNlYN O 1Y lati IIV] {{•, Y1113YMIOd F 1Y X00300 f//�� a C']AY NIYa IC U 3Y IO Yn3N CI� 3nY ]Iowa 16 Y31 X3] } VV — V 3M ]lal] N I3WI11 will MIYYXNY 7 16 ONYIAYYN W — I�AY as y11NpI is YYY31 O j '^ VY A3NYIIOIa L 1Y XXId C} SIN 3N]NYIY is X00I3NY 1Y YN3YY T �� — T � '16 OYYONYlf 0 • T i5 NIyN N r} It pXOXN]Ib N s d � CP is Otl0 >NO> a'g9 : o A \pHl'NPp ^ Is OINIO YIA O i '1Y YNIIIX, 1S 11SIA 111, O W 1S 1S31]IIIX 'Z AP W W a \ O J s W "s a- < W 2 � O Q W � U N 2 n� VI 2 Ili to L 0'71 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of plans and specifications for the 2002 -2003 Annual Contract for Curb and Sidewalk Repair - Project No. PW 03 -07 — (estimated cost = $50,000.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: This annual project provides for the repair of damaged and off -grade sidewalk, curb, driveway approach and pavement in various areas throughout the City. A list of areas needing repair is developed each year from residents who call in and from staff's observations. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: $50,000.00 Amount Requested: $50,000.00 Account Number: 001 - 400 - 4202 -6206 Project Phase: Adoption of plans and specifications Appropriation Required: No VKIGINAI tV t3Y: ^� DATE: April 30, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, Ci M ger 4/�0 20030506 —Adopt Plans and Specs for 2002 -03 Annual Contract for Curb and Sidewalk Repair — PW 03 -07 15 {) % ?' EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of plans and specifications for 2002- 2003 Slurry Seal of Various Streets — Approved Capital Improvement Program — Project No. PW 03 -06 — (estimated cost = $150,000.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: (Background and discussion begins on the next page.......) ATTACHED SUPPORTING DOCUMENTS: Map of area. FISCAL IMPACT: Capital Improvement Program Amount Requested: Account Number: Project Phase: Appropriation Required: $150,000.00 $150,000.00 106 - 400 - 8203 -8357 Adopt plans and specifications No ORIGINATED BY: � Ate` DATE: April 29, 2003 Andres Santamaria, Director of Public Works 20030506 — Approve Plans and Specs for 2002 -03 Slurry Seal Project — PW 03 -06 16 o 7.,i BACKGROUND AND DISCUSSION: The Public Works Department performs an annual preventative street maintenance program financed by the City's share of gasoline tax revenues. This program involves the application of a very thin asphalt slurry coating on the pavement to seal it from moisture intrusion, thereby extending its useful life and to prevent a more expensive repair in the future. Prior to the slurry seal application, the Street Maintenance Division performs pavement repairs and other preparatory work. Staff has prepared plans and specifications for the 2002 -2003 Slurry Seal Program which includes same streets in the City's business and industrial area east of Sepulveda Boulevard. Traditionally, the City's residential area (Imperial Avenue, Sepulveda Boulevard, El Segundo Boulevard and the City's western boundary) was divided into four (4) districts. Each district would be slurry sealed once every four (4) years. On the east side of Sepulveda Boulevard, only Capital Improvements Projects were built, such as the reconstruction of Duley Road. This year, a fifth slurry seal district has been added for the streets on the east side of Sepulveda Boulevard. Heavy commercial truck traffic and high vehicular traffic is causing street deterioration in this part of the City. Slurry sealing will provide protection to the streets and extend their useful life. Each one of the districts will then be scheduled for slurry sealing once every five (5) years. 20030506 — Approve Plans and Specs for 200203 Slu" Seal Project — PW 0306 O 7 4 O W A1Nnoo S3139NV Sol Am ^` 3NNONIMYN 40 A110 1191 I IS 6 9 • ° • • ..... In. ¢ Nx 1 1axWx tl i _ � 1..3 I bq i e s .1 env ooxomr z B 0 i 'a ,r1sa.luxm iNil N3389 Otl1iN j N 11� � \ 6 1i 15 N6.H A•M' xN. V W W �LLYAW) lYl MDJ � �L A.V. = AYM 6ipY1 •/ W 03111. ' a ial]c f 1Yf1MY 'G11,B w L F inNivm IMF 1 < J m — Mal ffl � z _ xl: LL i � % iz sioxnn C]n. w,a =E=— W a. :u.eu M n Can n�lnn 000 om ❑; .]ixa> $ a 0 00 i]x»nm. EE LL �n 888 Ouu�� ❑EJ8 ®8 as axowx >�. F.�ry4 yg °9 �eoN`a.o ]s ouo>xw Q •N9 g ®888 ]s 1x11.1 Z _ -F w UO k P ' OF as d c t+ o Q J _ a o w Ul 0 � V a J w � s7 Z 0 7 :� EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of plans and specifications for the lining of sanitary sewer access structures at various locations on this City -wide project —Project No. PW 03 -11 - Approved Capital Improvement Program — (estimated cost = $70,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City's sewer system maintenance program includes installation of a protective lining over the interior brick wall of sanitary sewer access structures. The work includes cleaning and sealing the walls of 55 sewer access structures, from ground water infiltration by installation of a polymer lining. This is a preventative maintenance effort to extend the life of these structures. This project also includes sealing the underground vault walls from water infiltration for El Segundo's West Basin No. 3 water service connection at the intersection of Redondo Avenue and Manhattan Beach Boulevard, located in the City of Manhattan Beach. The project is estimated to cost $70,000, including costs for design, inspection and construction contingencies. ATTACHED SUPPORTING DOCUMENTS: Location map. FISCAL IMPACT: Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: $275,000 $ 70,000 301 - 400 - 8204 -8317 Adoption of plans and specifications No ORIGINATED BY: DATE: April 30, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: / Mary Strenn, Citv Mana 20030506 — Adoption of Plans and Specifications for Lining of Sanitary Sewer Access Structures at Various Locations — PW 0311 1 �`7r� q N O W IAIN000 S9139NV SO1 .A M! 3NNOH1MVH j0 AlIJ f 7 F Q Ji 'anlexo 00310 NYS U y x N x x a n c x x x s x ]N31� xl r w 5 9 9 9 9 9 0 e1ry9 B \\� 3AY ii 6i x II II I II N LJLJu ULILJ r__J �J L�Jf� n \\ m r 1 OA u_ la laMYON M ea N rr r m `� e3... 1911410 ¢O r ° ; a r IJ J z 2 < O _ As I W IS 2 m j W J > (3r m M z W m U 1Y J M Wl N J _Z W m Z a J O LL J ChL r � MM� Isms IN u V/ 0 2 W W ' N — O. LL Q W i C N n ° F — 0 31111 11 M33HO A,3 ..M `ES PHGF- lT M11 S L221 — AYY Awl IS YNYmNI MGIY ssl n — p 12 �7e a W m lL [IOMllll is MCA3MIMLYM W 1[ wall. is YINYO1.1" N lT NCC3YO IS "WAIN m !II Y31N33 Q W 111O1YONIIY it lL ONVIAWVM `� N NYC IINIOYIA is Y11NOl 11AA MIS W Ni is YYY]IL Is ° z p !T MM]1 g N y`, is NCClaMT Q m 1T YN]YY U ' ` M A I m Z W 4 xolarlM P I[Yx — AYY Awl Z � N O — p 12 �7e a W m W V � p 33x I Je J 15 W W V'tr 2 N N v N x O A . m 1� z LU ~ LU 3B15 MAIA.a[ '3M j AM Q `� N NYC IINIOYIA i LL 11AA MIS W C13 C73" 31111 ° z p r 1EvN 1CNTM f N y`, 7, V- Mm. C AY N,Y. f U Q m y Lf3T��L p aM 311w, �M13Y1OY1 N Z 153Y OlTN V �� 9Y 43Nmnm, BUY 3MOM112 F m st i s` 0'7'1 —yNj N — p 12 �7e OYYOMYIf M 7 N N Je J 15 MIYN M �w'A 9 V'tr 15 ONONY'JIY v N x O A x9 \[M`ANC 3B15 OVOONO3 j AM 1S IINIOYIA i 3e is 011111.11 IS Y1SIA rNOI O N 115 Z 153Y OlTN D \ W •/ J.^ N C \ U- _ -j N ' W i N CL Q ge Q LL z N a U W LL U LL 2 — O u U V a y a F m st i s` 0'7'1 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action for approval of a First Amendment to Agreement No. 2897 with AKM Consulting Engineers for professional services to prepare a Water Rate Study — (Fiscal Impact = $49,000). MENDED COUNCIL ACTION: Recommendation — (1) Approve First Amendment; (2) Authorize the City Managerto sign the amendment; (3) Alternatively discuss and take other action related to this item. DISCUSSION: On June 19, 2001, the City Council awarded a contract to AKM Consulting Engineers to develop a Sewer Master Plan. Most of the long range plan has now been completed and accepted. One component of the plan still being finalized is the development of a Sewer Rate Study. The data is being collected to complete this component. This data, plus other information, will be used to develop a Water Rate Study. Over the past nine (9) years, the City Council has approved three (3) separate water rate increases. A 15% increase was approved in April 1993, a 15 % increase in May of 1994 and a 10% increase in June 1995. Even with these rate increases, the Cash Reserves and Retained Earnings of the Water Enterprise Fund have been depleted by over $11 million dollars. Currently, most residential water bills are $30 to $40 dollars /month and commercial /industrial water bills are between $200 and $250 /month. Large industrial water user's water bills are in the $2,000 /month range. The Water Rate Study will determine the operating, capital and cash reserve needs of the water system, assist in developing policies, which will place the Water Enterprise Fund on • sound financial basis, review the current water rate structure and will assist in formatting • long range business plan for the Water Enterprise Fund. ATTACHED SUPPORTING DOCUMENTS: First Amendment to Agreement No. 2897. FISCAL Operating Budget: $61,000 Amount Requested: $49,000 Account Number: 501 - 400 - 7102 -6206 Project Phase: Contract approval Appropriation Required: No DATE: April 29, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, Ci y Man Per /w3 20030506- First Amendment to Agreement No. 2697 with AKM Consulting Engineers to Prepare Water Rate Study 18 . 176 FIRST AMENDMENT TO AGREEMENT NO. 2897 BETWEEN THE CITY OF EL SEGUNDO AND AKM CONSULTING ENGINEERS THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 6th day of May 2003, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "City), and AKM Consulting Engineers, ( "Consultant "). 1. Pursuant to Agreement No. 2897 ( "Agreement "), executed by the parties on or about June 19, 2001, is amended to read as follows: SCOPE OF SERVICES. Consultant agrees to perform the services set forth in attached proposal, which is incorporated herein by reference. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform these services in a thorough, competent and professional manner and will at all times during the term of this Agreement possess valid business license as required by law, including, without limitation, a valid El Segundo Business License. Consultant will begin performance under this Agreement on May 7, 2003. Consultant will complete each of the tasks in Exhibit A to the City's satisfaction. If the City is not satisfied with such services, the Consultant will work on the matter until the City approves of the service. Further, the Consultant will complete the services set forth in Exhibit A strictly according to the listed schedule. The term of the Contract will be for time listed in the attached schedule or as otherwise agreed by both parties. The City agrees to pay Consultant an amount not to exceed $48,660. 2. The attached Proposal which is incorporated by reference, adds to the Consultant's Scope of Services in the Agreement. 3. This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together shall constitute one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2897 will remain the same. [Signatures on following page] U%j CITY OF EL SEGUNDO, a general law city. Mary Strenn, City Manager ATTEST: Cindy Mortesen, City Clerk APPROVED AS Mark D. Hensler Lo Karl H. Berger, Assistant Citv/ AKM CONSULTING ENGINEERS Zeki Kayiran, P.E. Principal ()86 City of El Segundo Mr. Paul Giera March 27, 2003 Page 3 Workhour and Cost Estimate The workhours needed to complete the individual tasks and their associated costs are presented in the table below: We appreciate the opportunity to submit this proposal and look forward to being of continued service to the City of El Segundo. Should you have any questions or require additional information, please do not hesitate in contacting the undersigned. Very truly yours, AKM Consulting Engineers eki P.E. — Principal AAram NAR 081 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to award a contract to Steiny and Company for installation of electrical street lighting conduits at the Nash Street / Park Place intersection - I ACTION: PW 03 -10 - (contract amount = $7,614.00 Recommendation — (1) Award contract to Steiny and Company; (2) Authorize the City Manager to execute the contract on behalf of the City; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On March 4, 2003 the City Council adopted plans and specifications for installation of street lighting conduits at the Park Place / Nash Street intersection and authorized staff to advertise the project for construction bids. On April 15, 2003, the City Clerk received and opened the following bids: Steiny and Company $ 7,614.00 Perry Thomas Construction $10,789.00 Ten (10) electrical contractors had received the bid documents, however only two (2) bids were received, probably due to the relatively small amount of work involved. Staff recommends award of the contract to the low bidder, Steiny and Company, which specializes in electrical street lighting and traffic signal work. ATTACHED SUPPORTING DOCUMENTS: Location FISCAL Capital Improvement Program: $40,000 Amount Requested: $ 7,614 Account Number: 106 - 400 - 8203 -8605 Project Phase: Award of contract Appropriation Required: No DATE: April 30, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, City Ma ger 20030506 —Award a Contract to Steiny and Company for Street Lighting Conduits at Nash Street — Park Place Intersection — PW 03 -10 19 (1819 l O W IA1N000 53139X7 50'1 .AMN 3NWOH1A7H d0 Ali] � 4 �jII GAl]. pp3N3p r� ' \ `` 09310 N7S Z U ]r sl]1e JII 11 11 11 11 11 11 1 111 n OAI� a H w ¢ O y LL � 6 4 2 O Q Z m W _ w W J f W � tl Z Z Q W U a 0 J N J Q w O J W O F u 31411 c U+e •' QS ro >oA J �� A epunsg IIIJ IpsM E$ ro p G\ty sOr �0 Otl13n m as rwrww T is maul '1s MOLSMINSrr is swoov. 1s NOp3N0 ]s scrx]N is N]1N]> W NOl1NNIN 18 ONrlAMM 1M s1NMIl is 1YM]Is 1s Nql is MOOI]Ns L is rM]Nr Ms"sNWNAMNi 's OMrONNls is N11N is ONOMM>IN is oNo'"o> is V M WA is OMIIINM Is ASIA rnol is 123X3111" U W U W O u a !., ssl AGIN s£1 W i Y i g y> S U u m mMv — � N <_w n N �P U1 1- _ p2 U N xrr MNr� i a m Z Q @ i z .. roan us Q :']M :7M wl] W :iM ]MIN :WN lONlrr W rLL13sNIM a]r wm 31w ]lOw '.']M >uuru .7 . l]NIIII '9N A]wMn011 'ON 3N>ISrls (OD I 0 Z m W O LL N r ° d W V CL a LL � o r Ul V,'1 1 U U$, EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDAHEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve second amendment to Agreement No. 2876 between the City of El Segundo and the Parsons Transportation Group for the Douglas Street Gap Closure /Railroad Grade Separation Project —Approved Capital Improvement Program (Estimated Cost = $122,096). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve second amendment to agreement; (2) Authorize the City Manager to execute the second amendment on behalf of the City; and (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: as The City Council on May 1, 2001 approved an agreement with the Parsons Transportation Group to provide engineering services for the Douglas Street Gap Closure Project at a cost of $1,391,153. Subsequently, on October 1, 2002, the City Council approved the first amendment to this agreement to provide for services beyond the original scope of the agreement at an additional cost of $302,196. (Background & discussion continued on the next page...) ATTACHED SUPPORTING DOCUMENTS: 1. Second Amendment to agreement. 2. Additional fee estimate by Parsons Transportation Group dated April 17, 2003. 3. Location Map FISCAL IMPACT: Operating Budget: $1,600,000 Amount Requested: $ 122,096 Account Number: 301 - 400 - 8203 -8949 Project Phase: Design Phase Appropriation Required: No ORIGINATED BY: A � ._j DATE: April 30, 2003 Andres Santamaria, Director of Public Works BY: DATE: �y�// Mary Strenn, City M /�^ 013,4.7 20030506- Approve Sewnd Amentlment to Agreement No. 2676 between the City and Parsons Transportation Group for Douglas Street Project 20 084 BACKGROUND & DISCUSSION: (continued) In an effort to expedite the completion of design, several additional services (details attached) were required from Parsons related to design of utility relocations and relocation agreement negotiations, additional structural work required by the MTA and the Railroad, additional assistance to the County in property owner and utility easement negotiations, and design of a 12" City waterline within the new roadway. These additional services are estimated to cost $122,096 and will get the project ready for advertising for construction bidding. Currently, the project design is approximately 95% complete and the remaining design and coordination effort for which this second amendment is required will bring this project design and right -of -way certification to 100% completion. 20030506 — Approve Second Amendment to Agreement No. 2876 between the City and Parsons Transportation Group for Douglas Street Project U8 - SECOND AMENDMENT TO AGREEMENT NO. 2876 BETWEEN THE CITY OF EL SEGUNDO AND PARSONS TRANSPORTATION GROUP THIS SECOND AMENDMENT ( "Amendment ") is made and entered into this 6`s day of May 2003, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and PARSONS TRANSPORTATION GROUP ("CONSULTANT'). 1 • Pursuant to Section 6 of Agreement No. 2876 ("Agreement'), CONSULTANT is directed to perform the additional services listed in attachment Exhibit "A ", which is incorporated by reference. 2• In consideration of these additional services, CITY will pay CONSULTANT an amount not to exceed $122,096. 3• This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together constitute one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2876 will remain the same. CITY OF EL SEGUNDO a general law city Mary Strenn City Manager ATTEST: Cindy Mortesen, City Clerk APPRZHeu Mark tt9 By: Karl H. Berger Assistant Citv, t,rr PARSONS TRANSPORTATION GROUP Executive Vice- President i)"h PARSONS 100 West Walnut Street • Pasadena, California 91124 • (626) 440 -6100 • Fax: (626) 440 -6155 • www.parsons.com April 17, 2003 RECEIVED Mr. Bellur Devaraj, P.E. APR 1 8 2003 City Engineer City of El Segundo PUBLIC WORKS 350 Main Street ENGINEERING El Segundo, CA 90245 Subject: Fee Estimate for Additional Project Tasks Dear Mr. Devaraj: This letter, along with the attachments, presents and summarizes the additional tasks and scope of work necessitated by changes resulting from requests by the BNSF railroad, the City of El Segundo or as a result of findings of the recently completed seismic analysis of the MTA Green Line Douglas Street station structure and proposed improvements. This request summarizes each of the five specific tasks that will be required to complete our assignment through finalization of the 100% plans, preparation of the project specifications and estimate, and for bid assistance in advancing the project for contractor bidding. At this time, we are not including the MTA request to provide for design modifications to add the pedestrian stairs on the southeast side of the Green Line station. It is our understanding that once the bids are opened for construction of the project, the affordability and the feasibility of the MTA requested modification will be established. At that time, this MTA request will be reevaluated, including the need for acquisition of additional right -of -way from Metalore. As you know, Parsons has been working closely with the Los Angeles County Metropolitan Transportation Authority (MTA), the Burlington Northern Santa Fe Railroad (BNSF), Southern California Edison and the Property Management Division of the Los Angeles County Department of Public Works during the development of plans, specifications and estimates for the various elements of the project. During that time, we have been called upon to lend substantial assistance in the negotiations and have attended numerous meetings to reconcile the inordinate number of conflicts with public and private property and utility owners. In that regard, we have exhausted resources allocated for this task in the original and amended budgets authorized by the City, and in fact, have expended funds from other designated tasks, primarily from project resources designated for post design services. Parsons will honor its commitment to provide the post design construction support services as enumerated in the contract at no additional cost to the City, We are recommending the City consider establishing a task to cover anticipated expenses related to future right -of -way and utility support. The proposed budget covers meetings and Ir 08 ",' related design support to the City, Los Angeles County Property Management and coordination and support for the private utilities subject to relocation. Listed as follows are descriptions for each of the five specific tasks. A detailed budget and summary is also included for your information and review. • Task 1- Design Shoofly for the Redondo Beach Wye Track Contrary to their earlier position, the Burlington Northern Santa Fe Railroad (BNSF) has requested the Redondo Beach Wye Track remain active throughout the project. In previous discussions with BNSF and MTA, and as stated in the draft Construction and Maintenance Agreement among BNSF, MTA and the City; only the mainline track was to be "Shoofly'ed ". The design of a Shoofly for the Redondo Beach Wye Track will be in addition to the railroad shoofly design currently called for in the plans and is totally new work. Additional field surveys are required to update the project topographic mapping through the CT Realty property as a result of recent improvements. The information obtained from the field surveys allows the design of the Redondo Beach Wye Track shoofly and CT Realty site analysis to be completed. The cost to provide additional surveying and design is $21,618. • Task 2 Design 12" Waterline The project currently provides for the relocation of all existing public utilities required for construction of the Douglas Street Gap Closure project. The City requested approximately 1,200 feet of 12 waterline be added to the project to connect the existing 12" water mains at Park Place and Alaska Street. In support of the project storm drain and waterline design it is necessary to pot hole to determine the location of 4 additional utilities in the intersection of Douglas Street and Alaska Avenue. As- built records for existing telephone and waterline utilities did not provide adequate horizontal or vertical alignment information to reliably design a storm drain in this area. The cost of the 12" Waterline Design is $17,873. • Task 3 Design of Tie -Back System The seismic evaluation of the MTA Douglas Street Station recommended a permanent tie -back system be installed to increase the lateral capacity of the CIDH wall, during a seismic event, from the Douglas Street Station Bent 104 left column. This task will include the 100% design and revision of all necessary plan sheets to incorporate this change into the design. The cost of Task 3, Design of Tie -Back System is $30,977. • Task 4 Railroad Bridge Design Revision The seismic evaluation of the MTA Douglas Street Station indicated damage to the MTA column lateral reinforcement was probable during the maximum design earthquake. MTA recommended the railroad bridge width be reduced to increase the clearance between the column and the bridge. This task will reduce the bridge 088 sidewalk width from 3' 3" to 2' 6" and revise all drawings and calculations associated with this change. The cost of Task 4, Railroad Bridge Revision is $16,202. Parsons will provide the City of El Segundo with post design project support services for the preparation of right -of -way documents, utility agreements and grant delineation grant eligibility items as requested. Assistance will be provided to complete the acquisition of real property and temporary and permanent easements. It will include engineering cost estimates, design revisions, attendance at meetings and technical support for negotiations. Right -of -Way assistance is anticipated for four private property owners, as well as the MTA and the Burlington North Santa Fe Railroad. Tasks for each property may vary but will require: Working through County to develop construction related items which property owner and County have determined should be included in settlement costs. Prepare an exhibit, scope of work and estimate. Facilitating a meetings between private property owners and County and responding to questions from private property owner's designer /contractor. Review settlement costs for design and construction proposed by private property owner, as requested by the County The end product will provide the County provide sufficient backup to justify compensation cost and will allow the property owner to work with the utility companies designer, contractor and Edison to complete the agreed upon improvements as stipulated in the right of way compensation agreement. Parsons will also coordinate utility agreements and supply technical support to the City of El Segundo. Parsons will prepare for and attend meetings related to the Public Utilities Commission application. Exhibits will be prepared with technical justification in support of the City's current application. Parsons will prepare exhibits and meet with the MTA in support of City's requirements to document expenditures specifically earmarked for transit related facility investments. The budget for this task is $35,427. This includes waiver of our 10% profit on this task. Please call me once you have had the opportunity to review the enclosed materials. The total request for all five tasks comprising our proposed contract amendment No. 2 is $122,096. We look forward to having the opportunity of being of further service. 08;) Yours truly, PARSONS Pete Tuccillo, P.E. Project Manager cc Andres Santamaria, Public Works Director, City of El Segundo Lenwood Howell, Deputy Project Manager, Parsons Attachments Fee Estimate 090 'OA1,V ¢ m O n 3c ¢ u 6 J 6 Z O H Q Z n ¢ 2 m W M J ¢ W m 2 < W O m O J m W N O J 0 F u Od% XYUnnr n m � YpunO OO Pe3 _ _ _ m 3NIl 11 N33Y9 :11 0"13Y11 (31YAWd) YM S3 m '10 ssiMm is YllnA __ - �owllee tnl uem DES � PNOE �+ 4 N = AYN' XYN u � 5 N 11NnO0 S3139NV SOl •A Md 3NHOHIMVH d0 A110 O W i W 2 'ante Ofl 31O NHS T < I I Y13N31J U a3111 Yl > '�Z .0 W 'a H dq1 9 9 9 9 9 9 .19 9 9 i�uu -13M A 'OA1,V ¢ m O n 3c ¢ u 6 J 6 Z O H Q Z n ¢ 2 m W M J ¢ W m 2 < W O m O J m W N O J 0 F u Od% XYUnnr n m � YpunO OO Pe3 _ _ _ m 3NIl 11 N33Y9 :11 0"13Y11 (31YAWd) YM S3 m '10 ssiMm is YllnA __ - �owllee tnl uem DES � PNOE �+ 4 14 N4Yx = AYN' XYN u 5 < i W NILL110fl �L lYm i AYM m a3111 z .0 W ' H > j 9 j Q Y E u m _ MYI S£1 m of ),n3,. z n a9 YXYIOXI MiIY gel XI r0 I� ]M N_ M 3M Nl] LL '1$ "0"'11, O c '19 N011NIX61N C3M 3NIJ is SY 6MYX t `•3M lOxlYw ICS YLL139XIOJ Y I" 1f YINYOJItq $ C3Ar Nis, u '1Y N003Y0 0 3M 31JYN = M ]4 '3IJI'JYd X11 '1 10YA3x _w '34 Y11N33 a p• U AY l]YOrI J lId wolreNn{ i 1Y ONrIAYYM W � M i 9Y A]N Y00lJ 'is XV11=1 E3 i9 YYYl19 VY ]MOXYV 10 NMId i 19 NOO13N{ N 1{ YN3YY n" m 1f OYYONXIS N •J-J—I 'as xnN ONONN]IY f'n �."" NO e1{ eai CNYOYY• OYOINO'J E319 '1S 15 ..... 111mm 1M11NN i B '1S Y1SIA YMOI e e � Z 1Y 1S3YlllIN .J \ ll. N 0 J L W CL a Q IL Y O Z O U N W ~ r 1 u U V N a. r L 091 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a three (3) year agreement with Nationwide Environmental Services, a division of Joe's Sweeping, Inc., for street sweeping purposes with a three (3) year extension option after price negotiations - (Fiscal Impact = $430,100 for three (3) years). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the City Manager to execute the contract in a form approved by the City Attorney; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: (Background & discussion begins on the next page.......) ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Capital Improvement Program: $122,000 Amount Requested: $122,000 Account Number: 001 - 400 - 4201 -6206 Project Phase: Award Appropriation Required: No ORIGINATED BY: DATE: April 30, 2003 Andres Santamaria, Director of Public Works 21 20030506 — Agreement with Nationwide Ewironmental Services (Joe's Sweeping) for Street Sweeping i 910, BACKGROUND & DISCUSSION: On January 21, 2003, the City Council authorized staff to solicit proposals from street sweeping providers. On March 25, 2003, the City received four (4) proposals: Venco Western, Inc., R.F. Dickson Company, Inc., California Street Maintenance, and Nationwide Environmental Services — a division of Joe's Sweeping, Inc. Staff reviewed the proposer's qualifications references, cost control methodologies, approach to performing the work, experience of the personnel to be used and cost submittals. The proposal included street sweeping of streets and alleys, parking lots and charges for additional special sweeping. An option was included to provide costs for the daily or weekly street sweeping of the downtown area. NPDES regulations require the weekly sweeping of areas, such as downtowns, if conditions require it. Traditionally, the City has been sweeping this area on a daily basis. Observation in the last six (6) months indicates that daily street sweeping appears to be excessive. A survey of six (6) Cities indicates that Culver City, Hawthorne and Torrance sweep the downtown areas twice a week and Hermosa Beach, Inglewood and Manhattan Beach perform this service daily. Upon speaking with Nationwide Environmental Services, they have agreed to perform sweeping of El Segundo's downtown area twice a week for three (3) years at a cost of $16,576 (twice their proposed cost of $8,288 for weekly sweeping) for three (3) years. Also, the City will have the option to extend the contract for an additional three (3) years after price negotiations have occurred. By performing sweeping twice a week, it is anticipated that it will provide greater availability for parking similar to the adjacent streets. Staff recommends that Nationwide Environmental Services be awarded a three (3) year street sweeping contract with contract costs of $142,000 for the first and for the second year and $146,100 for the third year. This company was selected based on the above criteria. Its service to the City for the past nine (9) years has been very favorable. 20030506 — Agreement with Nationwide Environmental Services (Joe's Sweeping) for Street sweeping 0193 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: May 6, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action regarding award of contract for reconstruction of Storm Water Pump Station No. 16, located at 408 Eucalyptus Drive - Approved Capital Improvement Program - Project No. PW 03 -01 — (contract amount = $1,136,428). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Award contract to the lowest responsible bidder, Cora Constructors; (2) Authorize the City Manager to execute the construction contract on behalf of the City; (3) Authorize - (a) $53,640 for optional bid items 1 and 2; (b) $150,000 for construction inspection and (c) $110,000 for construction contingencies; (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: (Background and discussion begins on the next page.........) ATTACHED SUPPORTING DOCUMENTS: 1. Bid results. 2. Location map. 3. Pump Station No. 16 conceptual design. FISCAL IMPACT: Capital Improvement Program: $1,610,000 Amount Requested: $1,396,428 Account Number: 302 - 400 - 8205 -8488 Project Phase: Award of contract Appropriation Required: No ORIGINATED BY DATE: April 29, 2003 Andres Santamaria, Director of Public Works 20030506 - Axard Of Contract - Storm Water PUMP Station No. 16 -PW 03 -01 22 094 BACKGROUND AND DISCUSSION On February 4, 2003, the City Council approved the design plans and specifications and authorized staff to advertise the project for competitive bids. The existing Storm Water Pump Station No. 16 is located at the corner of Holly Avenue and Eucalyptus Drive. Storm water turn -off generated within the area boarded by Main and Maryland Streets, and Mariposa and Grand Avenues, collects in the retention basin (Recreation Park), which serves as a baseball field during the dry season. The run -off collected is then pumped to the ocean. Pump Station No. 16 is the only El Segundo pump station to have a single pump. The pump is now forty years old and in need of repair. Currently, temporary pumps are provided during heavy storms. Even with the reconstruction of Pump Station No. 16, the water run -off will still collect and be stored at Recreation Park until it is pumped out to the storm drain system. On March 18, 2003, the City Clerk received and opened seven (7) bids. The Recreation and Park baseball field is surrounded by approximately 500 linear feet of 18" corrugated metal pipe (CMP) and 13 open drains. CMP is no longer used in construction of storm systems. The addition of 500' of 18" reinforced concrete pipe (RCP) and the addition of 13 new drains were advertised for receipt of bids as optional bid items 1 and 2. The total bid amount to replace the existing drains and construction of 18" RCP for the baseball field is $53,640. Staff recommends utilizing the optional bid items 1 and 2 for installation at this time. Staff received favorable references for the lowest responsible bidder, Cora Constructors and recommends award of contract to Cora Constructors, in the amount of $1,136,428. The total cost of the project, including cost of construction inspection contingencies and inclusion of option, is $1,396,428. 20030506 - Aw ro of Comrect _ Storm Water Pump Station No. 16 - PW 03-01 095 BID RESULTS RESULTS Name of Company Optional Bid Amount Bid Amount Cora Constructors $1,082,788 $53,640 Kiewit Pacific Company $1,166,450 $77,550 Atlas- Allied, Inc. $1,188,000 $67,450 Southwest Engineering, Inc. $1,240,000 $69,000 Brutoco Engineering and Construction $1,422,000 $104,550 Clarke Contracting Corporation $1,513,000 $104,250 Griffith Company $1,624,558.27 $113,266.21 20030506 —Award of Contrad — Storm Wafer Puop Si hon No, 16 — PW 03 -01 090 y ` O W IA1Nnoo 53130NV Sol 'AAIi 3NUGH1MVH 40 A110 F 2 I OA]6' 00310 NYS YO3 T, �� e T 1, HUH I I II I II I♦ 3nr 5161 ml U L1 l.� UH I�JULI L! 'pole Ilu'lU NOIlY1Gr H 'O AM A MNOX 'tl 1'f N l -• n m Nyuno 1110 If03 — 2 T Q >: 3 wM J ' I y O ] r 3AVOON003Y a TtlO] z < o e a 31rn1Ya1'Aw 'OY A31nO, ' 1Y1N3N.INw w w z m ? 3NIl N33tl0 OY13W 3 is mlOar' F _ 16 --� y �► ` HSVN qa AYN NWd L W J T (31YAINd) Tr N3NLLN00 �L AYM m j AYM 53XOIIH u ; Z �— a: = m 031113 z 2 U as LB138 S INOdM3' 'OA19 m p � O — i F m J r u W MYI Sill m m i 'asA1O43f Q YIY sEl W 16 .M.IpXI M A ��3M X.O m N © is soxnll r'l1N Nl3 W 34Id '1S NOISNIH6.w C 1 3M lnxlrw T 16 4r8XrN N T I r11136X1Od h Is IINYOiIb] 1„ 3A. MIYd U 1f X00330 lYl. V 3AY 31d1N '!6 10 3N 133031 �� O� '30 YUl1Ml] Q W �OO 0FH❑ tlO wOI.OXpO w 1II ONVIAYYN W m =® C I� —`OW Aix YnOld Q r11NOl B ®Q Y6 111Nal „ i lOa�l —I� ®® 16 333314 ' 0 US 16 NN3d VM 3N]Nrl6 J _ ® 15 MOOl3N6 o ® - IS IR3MV u 1S OVYON VI6 a N ddld O'1f NIIX 3 aB��e 1S ONpMH]IY aO ❑��Be J 16 pMO]NO] YN� 9i :: • H U ®�e 11 ' umm F78 ® N BB a � -® 16 ' ® O IS O15IA WROI NpI Q O m RUB i0 A3llM m i Vw J � 15 163Y]IIIN \ I 15 1 tl Im 0� L.7 w 2 cn 1`+3X(10 14 .]JnA e I 4Ne O J E _ k Pe10 y w N X05 06` � M a of °- a OC Z M O Fes„ U W 111 3 F LL U = F _ O Q N a •i' ^V' L u z w U9 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to award a contract for production of the 2003 4th of July fireworks show to Pyro - Spectaculars. RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute the attached contract between the City and Pyro- Spectaculars for the provision of the fireworks show at 2003 4th of July celebration at Recreation Park; 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: The Recreation and Parks Department developed a Request for Proposals and solicited responses from qualified vendors to provide the fireworks show at the 2003 4th of July event at Recreation Park. Staff received three responses to the RFP from Pyro Spectaculars, Zambelli Fireworks International and Fireworks and Stage FX America. All three vendors based their proposal on provision of the same show, as specified in the RFP. However, staff analysis of the responses showed that the proposal from Pyro - Spectaculars added additional fireworks and special effects to the show above and beyond what was indicated in the RFP. In addition, that proposal was $3,000 less than the next most responsive proposal. Staff analysis indicated that the proposal from Zambelli Fireworks International was non - responsive due to its failure to include specific required elements of the RFP. Pyro - Spectaculars has been the vendor for the city's annual fireworks show for the past ten years, and has proven to be an outstanding contractor. All requirements, licensing and insurances are confirmed by contract and will be provided by Pyro - Spectaculars. ATTACHED SUPPORTING DOCUMENTS: Draft agreement between the City of El Segundo and Pyro Spectaculars FISCAL IMPACT: Operating Budget: $18,000 Amount Requested: $15,000 Account Number: 108 - 400 -5210 -6206 Project Phase: n/a Appropriation Required: _Yes x No Mary St n, City Manager -� 23 090 CONTRACT FOR SERVICES BETWEEN THE CITY OF EL SEGUNDO AND PYRO- SPECTACULARS BY SOUZA This AGREEMENT is entered into this OF EL SEGUNDO, a general law city at Spectaculars by Souza ( "CONTRACTOR "). 1. CONSIDERATION. Agreement No. 7th day of May, 2003, by and between the CITY d municipal corporation ( "CITY ") and Pyro- A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONTRACTOR as set forth in paragraph 4 of the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit `B," which is incorporated by reference. B. CONTRACTOR must comply with all applicable federal, state, and local regulations for staging and storing fire works; C. At least two (2) weeks before July 4, 2003, CONTRACTOR must meet with CITY's Fire Prevention Staff to review staging and firing layouts; D. CITY may require CONTRACTOR to alter staging or firing layouts to comply with FAA and Los Angeles Air Force Base requirements. 3. LICENSE. Beginning July 3, 2003, CITY grants CONTRACTOR a license to enter and use the baseball field located at 400 Eucalyptus Drive, El Segundo, CA for the purposes set forth in this Agreement. This license will terminate on July 5, 2003. CONTRACTOR may secure the staging area to prevent public entry for the duration of this license. 4. TERM. The term of this Agreement is from May 7, 2003 through July 5, 2003. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit `B "; Page 1 of 11, IOu B. Termination as stated in Section 10. 5. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until it furnishes proof of insurance as required under Section 13 of this Agreement. Should CONTRACTOR begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. 6. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. 7. PERMITS AND LICENSES. A. CONTRACTOR, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. IT CONTRACTOR has a number that expires on 8. PROJECT COORDINATION AND SUPERVISION. Pyrotechnic Operator License, A. Recreation Superintendent will be assigned as Project Manager and will be responsible for job performance, negotiations, contractual matters, and coordination with CITY's Project Manager. B. Recreation Superintendent will be assigned as CITY's Project Managers and will be personally in charge of and personally supervise the execution of the Project on a day -to -day basis on behalf of CITY and will maintain direct communication with CONTRACTOR's Project Manager. 9. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONTRACTOR under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONTRACTOR's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 10. TERMINATION. A. Except as otherwise provided, the Parties may terminate this Agreement as set forth in Exhibit A. Notice of termination must be in writing. B. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. Page 2of11 101 11. INDEMNIFICATION. A. CONTRACTOR indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. A. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and volunteers. B. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. C. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 14, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 12. ASSIGNABILITY. This Agreement is for CONTRACTOR's unique services. CONTRACTOR's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 13. INDEPENDENT CONTRACTOR CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR is free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that PYRO will follow the direction of the CITY as to end results of the work only. 14. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Page 3 of 11 10 Type of Insurance Commercial general liability: Business automobile liability Workers compensation Limits (combined single) $5,000,000 $1,000,000 Statutory requirement. B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). D. CONTRACTOR must furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "AML" E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. 15. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: CITY Judy Andoe City of El Segundo 350 Main Street El Segundo, CA 90245 Fax: (310) 322 -3693 CONTRACTOR Brendan McKinney Pyro Spectaculars by Souza P.O. Box 2329 Rialto, CA 92377 Fax: (909) 355 -9813 Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and' properly addressed as noted above. In all other instances, notices will be deemed given at the time of Page 4 of 11 io actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 16. SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR's bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid nor has it agreed to pay any company or person, other than CONTRACTOR's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability. 17. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 18. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are two (2) Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 19. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 20. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 21. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 22. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's city manager, or designee, may execute any such amendment on behalf of CITY. 23. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. Page 5 of 11 104 24. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph. 25. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 26. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 27. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 28. STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private parties and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO, a general law city. Mary Strenn, City Manager ATTEST: Cindy Mortesen, City Clerk APPROVED MARK D. H1 al�riio TTORNEY Pyro - Spectaculars By Souza, a California Corporation. Title Berger, t�sistant City Attorney Page 6 of 11 105 EXHIBIT A PAYMENT CITY will pay CONTRACTOR a total amount of fifteen thousand dollars ($ 15 000 as follows: Seven thousand five hundred dollars ($7,500) on May, 9, 2003; and 2. Final payment of seven thousand five hundred dollars ($7,500) on July 10, 2003. Page 7 of 11 106 Agreement No. SCOPE OF SERVICES 1. CONTRACTOR agrees to furnish CITY a fireworks display as follows: Color and Multi -Color — include standard one color products and multiple colors such as Chrysanthemums, Peonies and Hearts, Red, Green and Blue, Variegated, etc. Classic — includes Flitter, Glitter, Electric Color and Color Changing Transformation Penny Glitter, Glitter & Color, Magnesium Red Electric, Red to Blue, Comets, etc. Select — Shells feature Distinctive and Unique Aerial Shells including, Spiders, Multiple Reports, Strobes, Multiple Effect Shells, Domestic Glittering Comets, Special Pattern Shells, Weeping Willow Shells, Shell of Shells and Serpentine Shells, etc. Premium — Aerial Shells include Crossettes, Serpents, Whistles, Whistles and Reports, Serpents and Strobes, Fish and Whistles, Tourbillions to Reports, Thunder and Rainbow, Serpents and Stars, Nishiki Kamuros, and many other American Made Specialty Shells. ANNOUNCEMENT BARRAGE Type Diameter Quantity Aerial Titanium Flash Salutes 3" 10 Color and Multi -Color Finale Shells 2.5" 10 AERIAL SHOW PRESENTATION Aerial Titanium Flash Salutes 3" 15 Color and Multi -Color Aerial Shells 3" 50 4" 50 5" 10 Flitter, Glitter, Electric Color and Color Changing Shells 3" 40 4" 30 5" 10 Distinctive and Unique Aerial Shells 3" 70 50 comets 4" 20 5" 8 Premium Aerial Shells 3" 20 4" 10 5" 4 Page 8 of 11 10 1 Mines (Assorted Colors and Effects) 3" 50 MULTIPLE SHOT BARRAGES Multiple Shot Barrages Cakes 50 Shot 12 100 Shot 10 150 Shot 10 300 Shot 8 GROUND DISPLAYS Special Designed Set Pc. Heart w/WE ... USA) 1 Roman Candles 24 Lg. Bore Spanish Candles 36 AERIAL GRAND FINALE Color and Multi -Color Finale Shells 2.5" 150 3" 70 4" 24 Aerial Flash Salutes 3" 40 Finale Crown 5" 4 Aerial Shells: 2.5" —160 3.0" - 365 4.0" - 134 5.0" — 36 Total Aerial Shells: 695 Ground Displays: 24 Roman Candles 36 Large Bore Spanish Candles Multiple Shot Barrages: 50 Shot 12 100 Shot 10 150 Shot 10 300 Shot 8 2. Method of Discharge: The show will be fired electrically. Each fireworks event will have its own igniter for precise timing. CONTRACTOR to provide the firing panel, cable, distribution system and power for the show. 3. Program will be performed on July 4, 2003 at El Segundo Recreation Park, El Segundo, California. The display is to be all electrically fired, without music, and run a minimum of thirty (30) minutes in length without "breaks" (no more than three (3) second intervals per fireworks). Page 9ofII 10 4. CITY, at its own expense, agrees to provide CONTRACTOR with: A. A suitable DISPLAY SITE in which to stage the fireworks display, including a firing and fallout zone reasonable acceptable to CONTRACTOR in which the fireworks and firework debris may be exhibited, rise and fall safely; B. Adequate policing , guard protection, roping, fencing and/or other crowd control measures to prevent the access of the public or its property or any other people or property not authorized by CONTRACTOR into the DISPLAY SITE; C. The services and cost of standby firefighters and/or any applicable permit fees as required by state and local statutes, ordinances or regulations; D. Access by CONTRACTOR, at all reasonable times, to the DISPLAY SITE to set up the display. If CITY does not comply with requirements A, B, C and/or D, CONTRACTOR need not perform the Agreement and CITY agrees to pay CONTRACTOR the entire contract price. E. If, in its sole discretion, CITY, designates an area for members of the public to view the display ( "Spectator Area ") and/or an area for parking vehicles ( "Parking Area "), the CITY will ensure that the Spectator Area does not infringe on the Display Area; be solely responsible for ensuring that the terrain of the Spectator Area and any structures thereon, including, without limitation, grandstands and bleachers, are safe for use by spectators; be solely responsible for ensuring that the Parking Area is safe for use; be solely responsible for policing, monitoring and controlling spectator access to the Spectator Area and the Parking Area and police, monitor and appropriately control the behavior of persons in these areas. F. It is expressly agreed that CONTRACTOR (including its operators and helpers) will not inspect, police, monitor or otherwise supervise any area of the site other than the Display Area, except to ensure: that any Spectator or Parking Areas are outside the Display Area; and after completion of the Display, that the Display Area is cleared of any live firework debris originating from the program. G. CITY agrees to assume the risk of weather, or other causes beyond CONTRACTOR's control, which may prevent that display from being safely discharged on the scheduled date, which may cause the cancellation of any event for which CITY has purchased the display, or which may affect or damage such portion of the exhibits as must be placed and exposed a necessary time before the display. H. It is within CONTRACTOR's reasonable discretion to determine whether or not the display may be safely discharged on the scheduled date and at the scheduled time. If, for any reason beyond CONTRACTOR's control, including, without limitation, inclement weather, CONTRACTOR is unable to safely discharge the display on the scheduled date or should any event for which CITY has purchased Page 10 of 11 109 the display be cancelled, the parties will attempt to negotiate a new display date, which must be within sixty (60) days of the original display date. CONTRACTOR reserves the ownership rights and trade names that are used in or are a product of the pyrotechnic display to be performed herein. Any reproduction by sound, video or other duplication or recording process without the express written permission of CONTRACTOR is prohibited. CITY recognizes that because of the nature of fireworks, an industry accepted level of 3% of the product used in any display may not function as designed and this level of non - performance is acceptable as full performance. Page 11 of 11 110 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: May 6, 2003 AGENDA HEADING: Consent Consideration and possible action regarding the submission of a grant proposal to the County of Los Angeles Office of Emergency Management (OEM) and the Office of Justice Programs under the State Domestic Preparedness Equipment Program. Fiscal Impact: None 1) Receive and file report; and 2) Alternatively, discuss and take other action related to this item. DAL,KUROUND & DISCUSSION: On April 10, 2003, an orientation was provided to eligible applicants on the FY2002 State Domestic Preparedness Equipment Grant Program. On April 16, 2003, the grant submission period was opened. The grant submission deadline is 5:00 p.m., Tuesday, May 6, 2003. The City of El Segundo submitted its grant request on behalf of the police and fire departments prior to the deadline. One third of the total available funding has been awarded to the City of Los Angeles, and one -third to the County of Los Angeles. The remaining one -third (1.13 million) will be awarded to non - county service contracted incorporated cities in varying amounts. The City of El Segundo will be seeking personal protective and detection equipment from an authorized equipment list. Grant award notices will begin in May 2003 and grant awards issued in June 2003. The Fire Department is coordinating with Police to determine the type and quantity of equipment needed. Given the need to put a proposal together under the compressed Federal timeline, we w th ill not have the final amount of the grant request until May 5We estimate the amount of the Grant will be greater than $150,000 for the combined request. Whatever amount is granted will be 100% federally funded. None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: Norm Angelo, Fire hief None None N/A N/A Mary Stre City Manager Yes X No 7y 0 oZ� 11.11-24 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: May AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action authorizing the City Manager to accept a grant award in the amount totaling $21,285 from the FY2001 State Domestic Preparedness Equipment Program and authorize staff to purchase radiation detection equipment from a single source vendor (Science Applications International Corporation — SAIC). RECOMMENDED COUNCIL ACTION: (1) Accept the grant award of $21,285; (2) Waive the formal bidding process per the Municipal Code; (3) Authorize purchase of radiation detection equipment (dosimeters) through a single source vendor (SAIC); and (4) Alternatively, discuss and take other action related to this item. On December 10, 2002, local officials were briefed on submission of grant proposals to the Office of Justice Planning (OJP). The grant was released December 13, 2002. On January 10, 2003, (the grant deadline), the Fire Department submitted a grant proposal for a variety of first response equipment totaling $83,091.73. On January 21, 2003, the Council received a staff report on the grant submission. On April 11, 2003, the City of El Segundo was awarded $21,285 for radiation detection devices. The devices selected for purchase are compatible with the standards established by the California Highway Patrol and the Los Angeles Port Authority. This grant award is 100% federally funded, including state sales tax of 8.00% ($1,755) and shipping ($30). The purchase will include a monitoring device for the Environmental Safety Division and approximately forty (40) dosimeters for distribution to on- duty police and firefighters. ATTACHED SUPPORTING DOCUMENTS: None Operating Budget: Capital Amount Requested: $21,300 Account Number: 001 - 400 - 3255 -8104 Project Phase: N/A Appropriation Required: _Yes X No 'Norm Angelo, Fire C of DATE: Mary Stre City Manager 3q� -25 112 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the El Segundo Police /Fire Department's facilitation of activities related to the "Every 15 Minutes" program. RECOMMENDED COUNCIL ACTION: (1) Approve request to utilize necessary city services to help with the program. (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Scheduled for May 15th and 16`h, this year marks the fourth time the "Every 15 Minutes" program will be presented to students at El Segundo High School. The program focuses on the consequences of drinking and driving and the decision- making process that high school students face every day related to substance use and abuse. Integral to the program is the staging of a simulated DUI crash involving students. This requires the temporary closure of Main Street in the area of the High School for a period of several hours. On -duty Police /Fire Department personnel are involved in all aspects of the program. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: $0 Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required Yes _ No X r /1 26 113 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCaIPTInu. MEETING DATE: MAY 6, 2003 AGENDA HEADING: New Business Consideration and possible action regarding approval of implementation of an alternative workweek schedule for city hall and all city facilities. (1) City Council to approve staff's recommendation to implement a 9/80 alternative workweek schedule for city hall and other city facilities. (2) Alternatively discuss and take other action related to this item. In July 2002, the City Council directed the City Manager and staff to analyze the possibility of implementing an alternative workweek schedule citywide. The primary reasons for looking into an alternative workweek were to increase the hours city hall is open to the public and improve the City's ability to recruit and retain quality employees. A None Continued on page 2 v§O�ML IMPACT: Anticipated annual savings of $5,000 for reduction in utility costs Operating Budget: NSA Amount Requested: N/A Account Number: NSA Project Phase: Implementation of Alternative Work Week around July 1, 2003 Appropriation Required: _ Yes X No Bret M. Plumlee, Director Administrative Services DATE: Mary Strenn, ACIty Manager iJ /J 27, BACKGROUND " LJ10L VJJIUN: The City Manager directed the Director of Administrative Services to organize a diverse group of individuals throughout the City to analyze the pros and cons of alternative work schedule. The group consisted of a cross section of indi implementing an viduals from different departments with different job duties, work schedules, family and a variety of other issues. Individuals were not representing their bargaining groups as this analysis was done outside of the bargaining process. Parameters were given to the group, which consisted of the following: 1. How will this impact the City's service to the public? 2. How will this impact the employee individually? 3. If implemented, the alternative work schedule will require no additional cost. 4. If implemented, City Hall must be closed either every other Friday with a 9/80 schedule or every Friday with a 4/10 schedule. One additional objective of both the City Manager and the City Council was to have City Hall and like operations as well as field operations on a similar alternative work schedule. Department heads surveyed all employees in their departments and surveys were conducted with a wide group of cities throughout Southern California and in the South Bay. The departmental surveys showed employees fairly evenly split with field operations generally favoring a 9/80 schedule and City Hall and like operations generally favoring a 4/10. The city surveys showed a high majority of cities that are already on an alternative work schedule. The majority of cities in the South Bay are currently on a 9/80 schedule, which means that employees work nine hours for eight consecutive workdays, eight hours on the ninth day, and are then off one day every other week. The other alternative work schedule is 4110, in which employees work four straight ten each week. -hour days and are off one day Based on the survey information and the objective of the City Manager and City Council to line up the schedules of all operations, staff is recommending implementation of a 9/80 schedule for all operations with the exception of the Police Department who will work either 9/80 or 4/10 depending on the need of the department. Library hours will remain the same and employees will work a 9/80 schedule. All field operations will also work a 9/80 schedule. Benefits to the Public Benefits to the public for converting to a 9/80 plan citywide include extended hours available to do business and improving the consistency of work schedules throughout the City. Currently, Building and Planning hours are 7:30 a.m. to 5:30 p.m. while Business License is open 8:00 a.m. to 5:00 p.m. This means that customers that receive a building Permit at 7:30 a.m. often have to wait until 8:00 a.m. to obtain the business license. Converting to a 9/80 would enable someone to obtain a building permit and business license at the same time. On the Fridays in which City Hall is closed, customers can still drop off their water payments in payment boxes located in the Police Department lobby. Additionally, Building and Planning staff will be available for an after hour permit, if one is requested on the 1115 Friday in which City Hall is closed. Water and Wastewater staff would still be available on ocall in the event of an emergency as they currently are after regular hours now. estimated a utility savings of approximately $5,000 annually for closing City Hall every other Friday. Also, staff Another advantage to this recommendation is that meeting times will be easier to establish with the majority of operations on the same schedule. City Hall will be open 7:30 a.m. to 5:30 p.m. and closed every other Friday. Staff conducted a survey of the immediate surrounding South Bay cities and six out of seven of those cities will be closed the same Friday. This will be an advantage to have consistency Of City Hall schedules throughout the South Bay and will ease any confusion to the residents of El Segundo and other surrounding South Bay cities. Also, with so many cities other than El Segundo currently on an alternative work schedule, El Segundo is at a disadvantage when it comes to recruiting and retaining quality employees. This will eliminate that disadvantage. If the City Council approves moving forward with the implementation of alternative work schedules, staff recommends an approximately 60 -day period of implementation so that the public will be made aware of the changes. Actual implementation will begin around July it 2003. Notices will be posted in the El Segundo Herald, on cable, and on the City's website. 116 EL SEGUNDO CITY COUNCIL MEETING DATE: May 6, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: NEW BUSINESS AGENDA DESCRIPTION: Consideration and possible action regarding the presentation of FY 2002 -2003 Midyear Financial Review and approval of FY 2003 -2004 Budget Calendar. RECOMMENDED COUNCIL ACTION: Recommendation — (1) Receive and file 2002 -2003 Midyear Financial presentation, (2) Direct Staff to proceed with FY 2003 -2004 Budget Calendar, (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Continued on next Page ATTACHED SUPPORTING DOCUMENTS: 1. Summary of Estimated Revenues — All Funds 2. Summary of Estimated Expenditures — All Funds 3. Summary of Fund Balance — All Funds 4. Proposed 2003 -2004 Budget Calendar FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: —Yes X No ORIGINATED BY: DATE: Ll 25-6 S Bret M. Plumlee, Director Administrative Services REVIEWED BY: �J DATE: Mary Strenn, City Manager /3 V BACKGROUND & DISCUSSION (CONTINUED) OBJECT IVE The focus of the midyear financial review is to project all revenues and expenditures through September 30, 2003 and determine if the City is on target with the FY 2002 -2003 budget. This report analyzes the estimated totals for revenues, operational and capital expenditures in all funds for the period of October 1, 2002 through September 30, 2003. Staff will be also be requesting the City Council to approve the FY 2003 -2004 Budget Calendar and provide direction and information regarding the 2003 -2004 budget process, which will assist in budget preparation. REVENUES The following is an analysis of General Fund revenues by the ten major categories: a. Property Taxes The property tax revenue estimates are on target for this fiscal year. b. Other Tavae Taxes This category is estimated to come in approximately $1.3 million under budget. This is mainly attributable to decreases in sales tax and gas franchise fees. Sales tax is estimated to come in $750,000 under budget. This is attributable to an overall decrease in the top 10 sales tax producers of $504,000. El Segundo received more than 60% of sales tax from business to business sales, and this category has decreased $300,000 or 8.2 %. Gas franchise fees will come in significantly below budget attributable to a significant decrease in natural gas prices in calendar year 2002. This revenue source is anticipated to increase back up to historical levels in FY 2003 -2004. Transient Occupancy tax and all combined Utility Users Taxes are slightly above target with budget. c. Business License Fees This category is estimated to come in on target with budget. We have received $8,164,200 or 91.1 % of the budget through March 31, 2003. This category is on target with budget. d. Other License and Permits This category is estimated to come in $190,850 higher than budget mainly attributable building 11(3 BACKGROUND & DISCUSSION (CONTINUED) permits that were expected to be received last fiscal year and were received this fiscal year. Since building activity has significantly slowed, we would anticipate this revenue source to decrease in FY 2003 -2004. e. Fines and Forfeitures This category is estimated to come in $31,000 less than budget attributable to reductions in City Code and parking fines. f. Intergovernmental Revenues This category is estimated to come in slightly higher than budget attributable to larger than expected contribution from the State of California Traffic Congestion Relief Fund (AB 2928). The City already has plans to use these grant funds toward the Duley Road proiect. 9. Charges for Services This category is estimated to come in $326,550 less than budget attributable the anticipation that Planning Service fees will not be received this fiscal year. Plan check fees are higher than budget attributable to permits that were expected to be received last fiscal year and were received this fiscal year. Paramedic Transport fees and annual fire inspection fees combined are estimated to come in $100,000 lower than budget attributable to lag time between when the program was approved and implemented. Three other General Fund categories including Interest and Rentals Intergovernmental Revenue and Transfers In, are on target with budget. Total Estimated Revenues Overall, General Fund revenues are currently estimated to come in approximately $1,773,350 lower than budget. Since many of the revenues and expenditures are difficult to anticipate only six (6) months into the fiscal year, staff will prepare another in -depth review of revenues and expenditures at the end of the third quarter. This information will be distributed to the City Council and staff as part of the June 30, 2003 monthly financial statements. The revenue estimates in all Special Revenue funds appear to be on target 11:) BACKGROUND & DISCUSSION (CONTINUED) GENERAL FUND EXPEND /TURFS The following is an analysis of General fund expenditures by major categories: a. Elacrpd nffi, ; -i� This category is estimated to come in $347,600 less than budget mainly attributable to anticipated operational savings within the Administrative Services Department. The Administrative Services Department expenditures are estimated to come in $329,350 less that budget mainly attributable to operational savings within the Business Services and Information Systems divisions. The largest savings is attributable to technology projects that will be carried forward into future years. b. Non Department Non Department expenditures are estimated to come in $7,400 under budget mainly attributable to operational cost savings in miscellaneous expense. All other operational expenditures are on target. c. Public The Police Department General Fund expenditures are estimated to come in $572,750 less than budget. This cost savings is mainly attributable to the salary and benefits savings within the Crime Investigation, Traffic Safety, Public Safety Communication Center and in the Animal Control divisions. The Police Department has also estimated minor operational savings within the Administration division. The Fire Department expenditures are estimated to come in $62,000 under budget. Salary savings in the Environmental Safety Division and projected overtime savings in the Paramedic division have contributed to the majority of the savings. Small operational savings in the Suppression and Paramedic divisions are also contributing to the savings. All other department expenditures are estimated to be within the approved budget. d. Development Services The Development Services function includes the Community Economic and Development Services Department, which consists of Planning, Building Safety, and Economic Development divisions. The department is estimated to come $247,550 under budget. Specifically, operational savings in advertising and professional and technical cost have contributed to the projected savings. 12G BACKGROUND & DISCUSSION (CONTINUED) e. Public Works This function's General Fund divisions consist of Government Buildings, Engineering, Street Services, Street Maintenance, Traffic Safety, Solid Waste Recycling, Wastewater, Storm Drains, Equipment Maintenance and Administration. Other fund operations in this function include Gas Tax, Facilities Maintenance and the Water Fund. The total category is estimated to come in $285,100 under budget mainly attributable operational savings in the Engineering, Equipment Maintenance, Wastewater and Administration divisions. All other divisions are estimated to come in on target. f. Recreational. Cultural and Information Services The Recreation, Cultural and Information Services function includes the Recreation and Parks Department and the Library Department. Overall this category is estimated to come in $93,100 less than budget. The Recreation and Parks Department is estimated to come in $44,550 less than budget mainly attributable salary savings within the Administration and Sports divisions and operational savings within the Aquatics and Joslyn Center divisions. The Library Department is estimated to come in $48,550 less than budget mainly attributable to salary savings Support Services, Youth Services and Public Information /Systems divisions. Total General Fund Estimated Expenditures General Fund expenditures, net of transfers out, are estimated to come in $1,615,700 less that budget. All categories within the General Fund are estimated to be on or below target with budget. OTHER FUND EXPENDITURES Expenditures within the Special Revenue are estimated to be on target with budget. a. Capital Improvement Projects Total General Fund Capital Improvement Project expenditures are estimated to come in 121 BACKGROUND & DISCUSSION (CONTINUED) $16,630,000 less than budget. This is mainly attributable to City Council's philosophy to try to fund projects in advance of the final design and construction. Projects such as the Community Center, Douglas Street, and the Soccer Field at the Corporate Campus have received funding in this fiscal year but are expected to be completed over the next several years. b. Enterprise Funds The Enterprise Funds consists of the Water and Golf Course Funds. Water Fund The Water Fund appears to be on target for revenue and expense estimates. Over the last two years improved revenues have eroded the deficit net income of the water fund. The increase is attributable to 100% recovery of the costs of reclaimed water. Reclaimed water that once was 25% of the overall revenues has risen to almost 50% of all water sales. Unfortunately, the cash balance still remains close to a deficit every year leaving nothing available for future capital improvements to the water system. The City will need to increase the water rates, independently of the water well project, to fund future general and capital improvement operations. Golf Course The Golf Course retained earnings is estimated to come in $190,200 below budget. This decrease is mainly attributable to lower revenue projections in all divisions. This loss will reduce the budgeted net income transfer to the General Fund from $200,000 to $9,800 allowing for a balanced budget within the Golf Course. The Golf Course continues to maintain an approximate $1.8 million cash deficit in the fund. c. Internal Service Funds Internal Service Funds consist of Worker' Compensation and General Liability Funds. The City is self- insured for both Workers' Compensation of $500,000 per incident and General Fund Liability claims of $400,000 per incident and is fully funded through charges to the General Fund. The City entered into a Worker's Compensation pool administered by ICRMA on January 1, 2003. By pooling the costs, there is an expectation that future cost increases will be mitigated. Based on discussions with representatives from the Southern California Risk Management Authority ( SCRMA) and the Independent Cities Risk Management Authority (ICRMA), the City appears to be properly funded for current claims and any incurred but not reported claims (IBNR). No further adjustments are recommended at this time. 122 BACKGROUND & DISCUSSION (CONTINUED) CONCLUSION The State of California has been in an economic slowdown for the past two years. The unemployment rate in Los Angeles County has increased from 1.7% in 2000 to 6.6 %, the State budget deficit is hovering around $35 billion, and consumer spending has shown small or no growth over the last three months. The UCLA Anderson Forecast stated, "Thinking about the future is clearer if you drop altogether the word 'recovery'. We had a 'correction'... Please keep in mind that after a correction, there can be no recovery. The best that we can hope for is to get back to normal." The normal growth expected for the remainder of 2003 is estimated at 3 -3.2 %, which will likely mean only enough hiring to keep unemployment at approximately 6% with state and local spending to be weak as is consumer spending overall. The State of California's budget deficit of $35 billion is one of the greatest concerns for cities. The Governor has addressed the shortfall with 40% reduction in programs, 25% new taxes and fund realignment, 15% to a shift of local tax revenue, primarily motor vehicle licensing fees and a redevelopment tax shift, and 20% in other revenues and loans /borrowing. California's budget crisis is not expected to kill the recovery but it will certainly reduce the state's growth rate for several years. The one bright spot has continued to be consumer spending. Unfortunately, in recent months due to concerns regarding the war with Iraq and the economy, consumer spending has shown small or negative growth. Some economists are warning that a sustained rebound in consumer income and spending is not likely until the job picture improves. The hotel industry is starting to improve locally. In Los Angeles County, the occupancy rate increased 3.4% in 2002 to 64.1 %; however the average daily room rate declined by 2.7% to $115.54. The strongest market in the County was the South Bay, in which the occupancy increased 13.2% from the previous year to 75.1 % Statewide retail sales increased only .4% in 2002, while retail sales in Los Angeles County increased 1.7 %. Locally, the economy still continues to struggle. Sales tax in El Segundo is down over 13% from the same period last fiscal year. Planning and building permit fees continue to decline attributable to a general slowdown in building activity. The State budget crisis may impact local revenue sources include motor vehicle license fees, gas tax, and all state - funded grants to help the State balance its own budget. The total of funds in El Segundo that may be subject to reduction by the State is approximately $1.5 million. Other concerns over this fiscal year and the future include significant increase in retirement rates, medical insurance, and other insurance premiums. Attributable to both investment losses by CalPERS and previously negotiated benefits for both Police and Fire, the City's retirement rates are expected to increase 500% over the next three years. Medical rates are likely to increase 20 -25% each year for the next five years. Workers' compensation rates are 123 BACKGROUND & DISCUSSION (CONTINUED) expected to increase 20 -30% in the next fiscal year. The continued philosophy by the City Council to try to fund projects in advance of construction and to direct the departments to always closely monitor all expenditures will be especially important over the next two fiscal years as the City faces difficult times with the State's budget crisis, increased retirement, health and insurance costs, and the decline in the local revenue base. Departments will be asked to closely monitor their budgets the remainder of this fiscal year. They will also be asked to reduce expenditures overall a minimum of 3% for the next two fiscal years to mitigate future projected cost increases. 124 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW GENERAL FUND PROPERTY TAXES 6 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED ACTUAL ESTIMATED 4,900,000 FY 2001/02 FY 2002/03 FY 2002/03 FY 2002/03 FY 2002/03 GENERAL FUND PROPERTY TAXES 3101 Current Year Secured 4,359,031 4,864,250 4,864,250 2,609,273 4,900,000 3102 Current Year Unsecured 279,120 62,350 62,350 20,867 50,000 3103 Prior Year Secured 108,633 10,000 10,000 36,436 60,000 3104 Prior Year Unsecured 78,889 24,000 24,000 29,831 50,000 3105 Penalties & Interest 16,505 26,000 26,000 53,961 75,000 3106 HO.X Reimbursement 66,736 69,000 69,000 33,284 70,000 TOTAL PROPERTY TAXES 4,908,914 5,055,600 5,055,600 2,783,652 5,205,000 OTHER TAXES 3201 Sales & Use Tax 8,787,504 9,159,400 9,159,400 3,607,304 8,409,400 3202 Franchise Tax 4,141,530 3,500,000 3,500,000 109,924 2,448,800 3203 Transient Occupancy Tax 2,848,812 2,700,000 2,700,000 1,521,672 2,850,000 3204 Real Property Transfer Tax 101,343 140,000 140,000 61,600 140,000 3206 Utility Users Tax 20,165 18,600 18,600 10,546 20,000 3212 Gas Utility Tax 4,783,118 3,750,000 3,750,000 1,987,416 4,201,000 3213 Water Utility Tax 145,770 192,000 192,000 66,235 126,000 3214 Telephone Utility Tax 681,721 725,000 725,000 295,153 562,000 3215 Cogenerated Electric 823,993 850,000 850,000 506,289 1,076,200 3216 Electric Utility Tax 2,970,307 2,975,000 2,975,000 1,473,987 2,850,000 TOTAL OTHER TAXES 25,304,262 24,010,000 24,010,000 9,640,125 22,683,400 BUSINESS LICENSE FEES 3301 Commercial Industrial 8,258,457 8,300,000 8,300,000 7,725,210 8,150,000 3302 Contractors 143,602 150,000 150,000 114,155 150,000 3303 Vehicles 31,233 35,000 35,000 29,080 35,000 3304 Contracted Employees 175,871 150,000 150,000 114,128 160,000 3305 Other Business License Fee 117,456 110,000 110,000 123,015 110,000 3306 Business License Penalty Charge 585,690 175,000 175,000 32,949 300,000 3307 Business Licenses Filming Fees 47,609 40,000 40,000 25,735 60,000 TOTAL BUSINESS LICENSE FEES 9,359,918 8,960,000 8,960,000 8,164,273 8,965,000 OTHER LICENSE & PERMIT 3401 Animal Licenses 12,930 15,600 15,600 4,693 10,000 3404 Building Permits 474,841 290,500 290,500 364,393 498,150 3405 Plumbing Permits 29,454 20,000 20,000 16,416 20,000 3406 Electrical Permits 57,588 35,000 35,000 27,721 35,000 3407 Street Permits 46,011 25,000 25,000 18,259 25,000 3414 Building Permits SMI Fee #1 854 700 700 46 500 3419 Overload / Misc Street Permits 10,540 8,000 8,000 5,725 8,000 3424 Building Permits SMI Fee #2 1,131 12,000 12,000 (622) 1,000 TOTAL OTHER LICENSE & PERMIT 633,348 406,800 406,800 436,631 597,650 FINES & FORFEITURES 3501 City Code Fines 113,012 105,500 105,500 5,333 85,000 3502 Library Fees & Fines 38,801 36,000 36,000 19,081 38,000 3503 Parking Fines 160,338 180,000 180,000 81,511 170,000 3504 Sur - Charge Parking Fines (7) 700 700 1,420 1,500 3505 Handicap Parking Fines 1,575 3,000 3,000 800 1,600 3506 Towing Service Charges 6,272 6,350 6,350 2,075 4,000 3512 Library Vend -A -Card 1,683 2,000 2,000 1,309 2,500 TOTAL FINES & FORFEITURES 321,674 333,550 333,550 111,529 302,600 125 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW INTEREST & RENTALS 3601 Interest on Investments 3602 Property Rentals TOTAL INTEREST & RENTALS INTERGOVERNMENTAL REVENUE 3701 Motor Vehicle In Lieu 3702 State CLEEP 3703 State Grants 3710 Richmond Field Lighting 3730 Traffic Congestion AB 2928 3735 Federal Grants TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES 3801 Zoning & Planning Fees 3803 Special Police Services 3804 Public Works Services 3808 Plan Check Fees 3809 Plan Retention Fees 3810 Building Inspection Fees 3812 Sale Records & Reports 3813 Energy Plan Check Fees 3815 Planning Service Fees 3817 Local Record Check Fees 3831 Parks & Recreation Activities 3841 Special Fire Services 3843 Paramedic Transport 3844 Fire Permit Inspection 3846 Hazardous Materials Response 3847 Fire Protect Equipment Test 3848 Annual Fire Inspection 3849 Fire Prevention Overtime 3850 CPR Class Fee 3861 WasteWater User Fees 3862 WasteWater Connection Fees 3864 Industrial Waste Permit 3865 Annual Quality Surcharge 3867 Annual Industrial Waste / LA Co. 3870 Fire Department Industrial Waste 3822 Environmental Safety Underground Tanks 3823 Environmental Safety Surcharge 3824 Environmental Safety Hazardous Waste 3825 Environmental Safety Disclosure 3826 Environmental Safety Risk Management Progra 3827 Environmental Safety Industrial 3828 Environmental Safety Storm Water 3829 Environmental Safety Uniform Fire Code 3871 Communication Center Fees 3878 Infrastructure Replacement Equity TOTAL CHARGES FOR SERVICES 2,527,529 2,205,000 2,205,000 1,218,332 6 MONTH 12 MONTH CLASSIFICATION ACTUAL IFY2001/02 ADOPTED REVISED ACTUAL ESTIMATED 2,271,150 1,242,178 FY 2002/03 FY 2002/03 FY 2002/03 FY 2002/03 INTEREST & RENTALS 3601 Interest on Investments 3602 Property Rentals TOTAL INTEREST & RENTALS INTERGOVERNMENTAL REVENUE 3701 Motor Vehicle In Lieu 3702 State CLEEP 3703 State Grants 3710 Richmond Field Lighting 3730 Traffic Congestion AB 2928 3735 Federal Grants TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES 3801 Zoning & Planning Fees 3803 Special Police Services 3804 Public Works Services 3808 Plan Check Fees 3809 Plan Retention Fees 3810 Building Inspection Fees 3812 Sale Records & Reports 3813 Energy Plan Check Fees 3815 Planning Service Fees 3817 Local Record Check Fees 3831 Parks & Recreation Activities 3841 Special Fire Services 3843 Paramedic Transport 3844 Fire Permit Inspection 3846 Hazardous Materials Response 3847 Fire Protect Equipment Test 3848 Annual Fire Inspection 3849 Fire Prevention Overtime 3850 CPR Class Fee 3861 WasteWater User Fees 3862 WasteWater Connection Fees 3864 Industrial Waste Permit 3865 Annual Quality Surcharge 3867 Annual Industrial Waste / LA Co. 3870 Fire Department Industrial Waste 3822 Environmental Safety Underground Tanks 3823 Environmental Safety Surcharge 3824 Environmental Safety Hazardous Waste 3825 Environmental Safety Disclosure 3826 Environmental Safety Risk Management Progra 3827 Environmental Safety Industrial 3828 Environmental Safety Storm Water 3829 Environmental Safety Uniform Fire Code 3871 Communication Center Fees 3878 Infrastructure Replacement Equity TOTAL CHARGES FOR SERVICES 2,527,529 2,205,000 2,205,000 1,218,332 2,135,900 55,930 66,150 66,150 23,847 50,000 2,583,458 2,271,150 2,271,150 1,242,178 2,185,900 992,202 652,050 652,050 458,093 652,050 15,958 0 17,750 17,733 17,750 60,068 5,000 5,000 39,059 39,100 0 9,700 9,700 0 0 166,612 44,900 44,900 12,775 25,800 32,979 0 0 552 600 1,267,819 711,650 729,400 528,211 735,300 27,893 30,000 30,000 19,653 30,000 89,787 75,000 75,000 24,498 50,000 17,541 45,000 45,000 11,761 25,000 856,104 447,300 447,300 396,013 589,450 20,495 21,500 21,500 10,589 21,500 2,636 1,200 1,200 360 1,200 5,556 4,800 4,800 2,603 4,800 - 155,865 38,300 38,300 55,589 129,700 0 150,000 376,350 0 0 47,216 40,000 40,000 12,095 30,000 50,792 35,000 35,000 19,121 35,000 6,689 0 0 1,161 1,500 172,505 313,000 313,000 95,394 234,850 32,459 17,000 32,000 15,319 32,000 4,763 3,000 3,000 111 3,000 23,393 8,000 8,000 5,849 8,000 0 145,000 145,000 0 123,200 22,060 8,000 8,000 15,296 25,000 5,130 4,400 4,400 3,200 4,400 787,171 815,000 815,000 363,698 800,000 40,136 10,000 10,000 4,060 1,000 2,646 5,000 5,000 1,971 5,000 316,166 348,400 348,400 321,061 321,100 0 20,000 20,000 0 20,000 0 3,000 0 0 0 43,690 20,000 20,000 7,535 25,000 9,818 1,800 1,800 0 1,800 56,793 45,500 45,500 0 45,500 0 69,000 69,000 0 69,000 r 35,500 15,000 15,000 0 15,000 26,892 12,000 15,000 618 15,000 672 2,000 2,000 0 1,000 (448) 15,000 0 0 0 436,654 434,550 434,550 234,302 434,550 0 500,000 500,000 0 500,000 3,296,573 3,702,750 3,929,100 1,621,855 3,602,550 12 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW OTHER REVENUE 3901 Sales of Surplus Property 3903 Refunds 3904 SB -90 Reimbursement 3905 Administrative Charges 3906 Property Damage Reimbursement 3909 Miscellaneous Revenue 3916 75th Jubilee Sale Books 3918 Holly VLY Park Maint Grant 3919 Police Evidence Uncollected Funds 3941 Principal Senior Housing 3943 Interest Park Vista 3982 Fire Donations TOTAL OTHER REVENUE INTER -FUND TRANSFERS 9104 Transfer In Traffic Safety 9106 Transfer In Gas Tax 9404 Transfer In Accrued Vacation & Sick 9108 Transfer In Associated Recreation 9702 Transfer In Expendable Trust Fund 9503 Transfer In Golf Course TOTAL TRANSFERS IN TOTAL REVENUES GENERAL FUND TRAFFIC SAFETY FINES & FORFEITURES 3511 Vehicle Code Fines INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3774 Traffic Safety Grant TOTAL TRAFFIC SAFETY STATE GAS TAX FUND INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 49,230 0 0 3,030 3,050 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED 16MONTHI ACTUAL ESTIMATED 15,000 FY 2001/02 FY 2002/03 FY 2002/03 FY 2002103 FY 2002103 OTHER REVENUE 3901 Sales of Surplus Property 3903 Refunds 3904 SB -90 Reimbursement 3905 Administrative Charges 3906 Property Damage Reimbursement 3909 Miscellaneous Revenue 3916 75th Jubilee Sale Books 3918 Holly VLY Park Maint Grant 3919 Police Evidence Uncollected Funds 3941 Principal Senior Housing 3943 Interest Park Vista 3982 Fire Donations TOTAL OTHER REVENUE INTER -FUND TRANSFERS 9104 Transfer In Traffic Safety 9106 Transfer In Gas Tax 9404 Transfer In Accrued Vacation & Sick 9108 Transfer In Associated Recreation 9702 Transfer In Expendable Trust Fund 9503 Transfer In Golf Course TOTAL TRANSFERS IN TOTAL REVENUES GENERAL FUND TRAFFIC SAFETY FINES & FORFEITURES 3511 Vehicle Code Fines INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3774 Traffic Safety Grant TOTAL TRAFFIC SAFETY STATE GAS TAX FUND INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 49,230 0 0 3,030 3,050 15 500 500 (150) 500 11,691 15,000 15,000 0 10,000 693,100 740,100 740,100 370,050 740,100 240 200 200 0 200 304,690 252,700 253,200 13,090 100,000 0 500 500 0 500 0 0 0 (12) 0 13,739 11,550 11,550 0 11,550 109,674 118,800 118,800 58,205 118,800 68,994 59,900 59,900 31,129 59,900 0 200 200 0 200 1,251,373 1,199,450 1,199,950 475,342 1,044,800 150,000 293,050 293,050 146,525 293,050 180,000 180,000 180,000 90,000 180,000 0 284,350 284,350 142,175 284,350 24,900 24,900 24,900 12,450 24,900 216,150 0 24,250 24,250 24,250 0 200,000 200,000 100,000 0 571,050 982,300 1,006,550 515,400 806,550 49,498,389 47,633,250 47,9 2,100 25,519,196 46,128,750 193,851 133,000 133,000 17,817 85,000 9,602 10,050 10,050 2,986 7,500 254,831 150,000 150,000 458,283 293,050 293,050 20,802 92,500 9,728 5,350 5,350 2,414 4,400 3712 State Gas Tax - 2107 136,780 130,150 130,150 56,559 130,150 3713 State Gas Tax - 2107.5 4,000 4,000 4,000 0 4,000 3714 State Gas Tax - 2106 65,658 63,350 63,350 26,769 63,350 3716 State Gas Tax - 2105 103,146 101,000 101,000 42,073 101,000 TOTAL INTERGOVERNMENTAL 309,584 298,500 298,500 125,401 298,500 12 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW CLASSIFICATION EE::: 5,400 5,400 6 MONTH 12 MONTH 4,850 ACTUAL ADOPTED REVISED ACTUAL ESTIMATED 134,197 FY 2001/02 FY 2002/03 FY 2002/03 FY 2002/03 FY 2002/03 INTER -FUND TRANSFERS 9001 Transfer In General Fund TOTAL STATE GAS TAX ASSOCIATED RECREATION FUND INTEREST & RENTALS 3601 Interest on Investments RECREATION FEES 3875 Contract Class Fees 3876 Non - Contract Classes Fees 3877 Drama 3880 Farmers Market Vendors TOTAL RECREATION FEES TOTAL ASSOCIATED RECREATION ASSET FORFEITURE INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3717 Forfeiture DOI Federal 3718 Forfeiture DOJ State 3719 Forfeiture Miscellaneous 3720 U.S. Treasurer Forfeiture 3722 State & Local Forfeiture 3723 15% State & Local TOTAL INTERGOVERNMENTAL TOTAL ASSET FORFEITURE 168,200 487,512 303,850 303,850 127,815 3 2,9 6,393 5,400 5,400 1,847 4,850 314,794 245,000 245,000 134,197 245,000 95,322 90,000 90,000 28,623 99,000 13,144 8,000 8,000 6,308 12,000 44,870 35,000 35,000 19,795 35,000 468,130 378,000 378,000 188,923 391,000 474,523 383,400 383,400 190,770 395,850 107,625 98,850 98,850 35,142 99,800 17,309 25,100 25,100 3,026 20,000 5,484 4,450 4,450 710 4,450 19,850 13,200 13,200 8,522 15,000 270,499 210,700 210,700 91,295 210,700 22,176 34,000 34,000 32,405 32,500 2,002 1,000 1,000 825 1,500 337,319 288,450 288,450 136,783 284,150 COMMUNITY DEVELOPMENT BLOCK GRANT INTERGOVERNMENTAL REVENUE 3743 Senior Citizen In- Home -Care 3747 Juvenile Diversion 3748 Minor Home Repair 3778 Delivered Meals 3779 General Administration 3787 Donation for Meals 3789 City Hall Elevator 3790 Resident Sound Insulation Income TOTAL INTERGOVERNMENTAL TRANSFERSIN 9001 Transfer In General Fund TOTAL BLOCK GRANT 444,944 387,300 387,300 171,925 383,950 11,200 9,300 9,300 3,989 9,300 8,700 9,300 9,300 1,580 9,300 4,164 40,000 40,000 2,867 40,000 10,913 9,300 9,300 6,181 9,300 11,046 11,500 11,500 7,096 11,500 17,043 9,000 9,000 7,814 9,000 0 0 0 0 215,000 4,905 35,000 35,000 1,650 35,000 67,971 123,400 123,400 31,177 338,400 32,744 33,500 33,500 16,750 33,500 100,715 156,900 156,900 47,927 371,900 128 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW CLASSIFICATION 215,700 215,700 96,131 6 MONTH 12 MONTH 2,500 ACTUAL ADOPTED REVISED ACTUAL ESTIMATED 650 FY 2001/02 FY 2002/03 FY 2002/03 FY 20 1 103 FY 2002/03 PROPOSITION "A" TRANSPORTATION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3751 Proposition "A" Sales Tax 3752 Bus Pass Sale Proceeds 3753 Recreation Field Trips TOTAL INTERGOVERNMENTAL TOTAL PROPOSITION "A PROPOSITION "C" TRAM PORTATION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3754 Proposition "C" Sales Tax TOTAL INTERGOVERNMENTAL TOTAL PROPOSITION "C" AIR POLLUTION REDUCTION INTEREST & RENTALS 3601 Interest on Investments 25,967 15,950 15,950 5,441 15.750 206,102 215,700 215,700 96,131 215,700 3,056 2,500 2,500 1,644 2,500 0 650 650 0 650 209,158 218,850 218,850 97,775 218,850 235,125 234,500 234,800 103,216 234,600 23,529 19,850 19,850 6,585 19,400 171,883 178,900 178,900 79,736 178,900 195,412 195,750 198,750 86,321 198,300 2,388 2,950 2,950 756 2,300 INTERGOVERNMENTAL REVENUE 11,200 11,200 4,002 13,400 138,145 2,304,850 3703 State Grants 3708 LA Co. SCAQMD / Rideshare 3,000 3,000 3,000 3,000 3,000 TOTAL INTERGOVERNMENTAL ]8,755 21,755 18,000 18,000 4,462 18,000 21,000 21,000 7,462 21,000 TOTAL AIR POLLUTION REDUCTION 24,143 23,950 23,950 8,218 23,300 HOME SOUND INSULATION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3755 FAA 150 Grant 3759 R.S.I. Construction TOTAL INTERGOVERNMENTAL PLAN CHECK FEES 3808 Plan Check Fees OTHER REVENUE 3920 Applicant Portion TOTAL HOME SOUND INSULATION 12,126 11,200 11,200 4,002 13,400 138,145 2,304,850 2,304,850 0 2,000,000 0 0 0 0 138,145 2,304,850 2,304,850 0 2,000,000 0 1,000 1,000 600 1,500 (20,802) 575,250 575,250 202,398 400,000 129,470 2,592,300 2,592,300 207,000 2,414,900 12,9 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW TDA ARTICLE 3 - SB 821 BIKEWAY INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3725 TDA Article 3 - SB 821 TDA ARTICLE 3 MTA GRANT OTHER REVENUE 3979 MTA Grant Revenue TOTAL MTA GRANT C.O.P.S.ISLESF FUND OTHER TAXES 3207 C.O.P.S. Funding INTEREST & RENTALS 3601 Interest on Investments TOTAL C.O.P.S. ASSESSMENT DISTRICT #73 PROPERTY TAXES 3109 Tax Assessment district TOTAL INTEREST & RENTALS 3601 Interest on Investments TOTAL ASSESSMENT DISTRICT #73 CAPITAL IMPROVEMENT FUND CIPI INTERGOVERNMENTAL REVENUE 148 50 50 3 50 7,877 8,600 8,600 6,438 8,600 8,025 8,650 8,650 6,441 8,650 507,383 0 0 167,301 167,300 507,383 0 0 167,301 167,300 100,000 50,000 50,000 100,000 100,000 0 _ 0 4,571 8,000 103,172 101,500 101,500 53,287 101,500 11,985 11,450 11,450 2,874 9,100 115,157 112,950 112,950 56,160 110,600 3791 State Grant - Sepulveda Landscaping 0 678,000 678,000 6 MONTH 622,000 CLASSIFICATION ACTUAL ADOPTED REVISED ACTUAL =ES=TIED 3793 LA County Grant - Vista Area FY 2001/02 FY 2002/03 FY 2002/03 FY 2002/03 0 TDA ARTICLE 3 - SB 821 BIKEWAY INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3725 TDA Article 3 - SB 821 TDA ARTICLE 3 MTA GRANT OTHER REVENUE 3979 MTA Grant Revenue TOTAL MTA GRANT C.O.P.S.ISLESF FUND OTHER TAXES 3207 C.O.P.S. Funding INTEREST & RENTALS 3601 Interest on Investments TOTAL C.O.P.S. ASSESSMENT DISTRICT #73 PROPERTY TAXES 3109 Tax Assessment district TOTAL INTEREST & RENTALS 3601 Interest on Investments TOTAL ASSESSMENT DISTRICT #73 CAPITAL IMPROVEMENT FUND CIPI INTERGOVERNMENTAL REVENUE 148 50 50 3 50 7,877 8,600 8,600 6,438 8,600 8,025 8,650 8,650 6,441 8,650 507,383 0 0 167,301 167,300 507,383 0 0 167,301 167,300 100,000 50,000 50,000 100,000 100,000 0 _ 0 4,571 8,000 103,172 101,500 101,500 53,287 101,500 11,985 11,450 11,450 2,874 9,100 115,157 112,950 112,950 56,160 110,600 3791 State Grant - Sepulveda Landscaping 0 678,000 678,000 610,386 622,000 3792 HUD Grant 0 0 0 0 20,350 3793 LA County Grant - Vista Area 0 0 2,743,250 0 0 3973 Douglas Street Gap Closure Grant Revenue 231,250 400,000 80,000 400,000 0 138,615 80,000 400,000 INTERGOVERNMENTAL REVENUE 231,250 1,078,000 1,158,000 749,001 1,102,000 TRANSFERSIN 9001 Transfer In General Fund 9405 Transfer In Facilities Maintenance 9708 Transfer In Outside Services Trust Fund TRANSFERSIN TOTAL CAPITAL IMPROVEMENT 2,635,750 600,050 600,050 300,025 600,050 107,500 124,500 124,500 62,250 124,500 0 20,350 20,350 10,175 20,350 2,743,250 744,900 744,900 372,450 744,900 2,974,500 1,822,900 1,902,900 1,121,451 1,846,900 130 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW CLASSIFICATION 0 0 6 MONTH 12 MONTH ACTUAL ADOPTED REVISED ACTUAL ESTIMATED FY 2001 /02 FY 2002/03 FY 2002/03 FY 2002/03 FY 2002/03 1APAdISI'RUCTUREREPLA CEMEIVT TRANSFERS IN 9001 Transfer In General Fund 9301 Transfer In Capital Improvements 4,245,767 525,000 572,400 0 525,000 262,500 325,000 0 0 0 TOTAL INFRASTRUCTURE REPLACE. 4,818,1 ,7 525,000 525,00 262,500 325,000 EMERGENCY RESERVE FUND TRANSFERSIN 9301 Transfer In Capital Improvements TOTAL EMERGENCY RESERVE FACILITIES MAINTENANCE TRANSFERSIN 9001 Transfer In General Fund TOTAL FACILITIES MAINTENANCE WATER UTILITY INTEREST & RENTALS 3601 Interest on Investments CHARGES FOR SERVICES 3851 Water Sales 3853 Meter Installation 3856 Reclaimed Water Sales 3859 Miscellaneous Revenue CHARGES FOR SERVICES TRANSFERS IN 9001 Transfer In General Fund 9302 Transfer In Infrastructure Replacement TOTAL WATER UTILITY GOLF COURSE TOTAL INTEREST & RENTALS 3603 Interest Income - COP INTEREST & RENTALS 0 0 0 0 0 u 402,200 529,000 529,000 264,500 529,000 402,200 529,000 529,000 264,500 529,000 25,213 0 0 5,746 12,400 8,993,105 6,650,000 6,650,000 3,988,741 7,977,500 6,009 4,000 4,000 0 4,000 1,222,631 3,200,000 3,200,000 1,051,961 2,100,000 7,289 1,000 1,000 11,298 12,000 10,229,035 9,855,000 9,855,000 5,052,000 10,093,500 16,000 16,000 16,000 8,000 16,000 300,000 300,000 300,000 150,000 300,000 10,570,217 10,171,000 10,171,000 5,215,746 10,421,900 24,200 2,302 4,600 131 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW CHARGES FOR SERVICES 3832 Food & Beverage Revenues 3833 Leased Beer & Wine 3834 Golf Course Pro Shop Revenues 3835 Golf Course Revenues 3836 Driving Range Revenues 3838 Golf Lessons CHARGES FOR SERVICES OTHER REVENUE 3909 Miscellaneous Revenue TOTAL GOLF COURSE EQUIPMENT REPLACEMENT FUND OTHER REVENUE 3901 Sales of Surplus Property 3912 Replacement Charge to other Dept. OTHER REVENUE 200,911 220,400 220,400 85,226 6 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED I ACTUAL ESTIMATED 618,550 FY 2001/02 FY 2002/03 FY 2002/03 FY 2002/03 FY 2002/03 CHARGES FOR SERVICES 3832 Food & Beverage Revenues 3833 Leased Beer & Wine 3834 Golf Course Pro Shop Revenues 3835 Golf Course Revenues 3836 Driving Range Revenues 3838 Golf Lessons CHARGES FOR SERVICES OTHER REVENUE 3909 Miscellaneous Revenue TOTAL GOLF COURSE EQUIPMENT REPLACEMENT FUND OTHER REVENUE 3901 Sales of Surplus Property 3912 Replacement Charge to other Dept. OTHER REVENUE 200,911 220,400 220,400 85,226 194,500 31,906 31,200 31,200 13,588 31,000 538,556 618,550 618,550 228,425 550,000 627,867 664,750 664,750 267,050 670,000 841,083 925,150 925,150 368,432 900,000 363,043 433,750 433,750 145,628 400,000 2,603,367 2,893,800 2,893,800 1,108,350 2,745,500 2,647 2,450 2,450 570 900 2,615,084 2,920,450 2,920,450 1,111,222 2,751,000 0 5,000 5,000 0 5,000 1,234,700 1,668,250 1,668,250 834,125 1,668,250 1,234,700 1,673,250 1,673,250 834,125 1,673,250 TOTAL EQUIPMENT REPLACEMENT 1,234,700 1,673,250 1,673,250 834,125 1,673,250 LIABILITYINSURANCE OTHER REVENUE 3911 Charges to Other Departments 964,700 1,056,500 1,056,500 528,250 881,500 3913 Recovery of Claims Paid 219,888 5,000 5,000 0 5,000 TOTAL OTHER REVENUE 1,184,588 1,061,500 1,061,500 528,250 886,500 TOTAL LIABILITY INSURANCE 1,184,588 1,061,500 1,061,500 528,250 886,500 WORKERS' COMPENSATION FUIND OTHER REVENUE 3911 Charges to Other Departments 1,343,815 1,690,200 1,690,200 799,704 1,690,200 3913 Recovery of Claims Paid 182,838 0 0 3,633 4,000 TOTAL OTHER REVENUE 1,526,653 1,690,200 1,690,200 803,336 1,694,200 TOTAL WORKERS COMPENSATION 1,526,653 1,69 ,200 1,690,200 803,336 1,694,200 13< CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW SPECIAL DEPOSIT. DEVELOPER FESS INTEREST & RENTALS 3601 Interest on Investments OTHER REVENUE 93,128 42,500 42,500 28,317 81,900 3972 Library Service Developers Contributions 17,524 10,000 6 MONTH 12 MONTH E CLAS SIFICATION ACTUAL I ADOPTED I REVISED ACTUAL I ESTIMATED 1,783 FY 2001/02 FY 2002/03 FY 2002103 FY 2002/03 FY 2002/03 SPECIAL DEPOSIT. DEVELOPER FESS INTEREST & RENTALS 3601 Interest on Investments OTHER REVENUE 93,128 42,500 42,500 28,317 81,900 3972 Library Service Developers Contributions 17,524 10,000 10,000 382 5,000 3972 Fire Safety Improve. Developers Contributions 112,844 50,000 50,000 1,783 50,000 3972 Police Safety Improve Developers Contributions 85,782 30,000 30,000 1,401 30,000 3972 Traffic Improve. Developers Contributions 571,079 100,000 100,000 181,624 200,000 2014 TOTAL OTHER REVENUE 787,228 190,000 190,000 185,190 285,000 TOTAL SPECIAL DEPOSITS 980,357 232,500 232,500 213,507 366,900 OUTSIDE SERVICES TRUST INTERGOVERNMENTAL REVENUE 3703 Library - PLF State Grants 24,888 20,000 20,000 14,859 14,900 3703 Library - CLSA State Grants 19,857 10,000 10,000 6,455 10,000 3703 Police Training STC State Grants 5,007 5,500 5,500 0 5,500 TOTAL INTERGOVERNMENTAL 49,751 35,500 35,500 21,314 30,400 TOTAL OUTSIDE SERVICES TRUST 49,751 35,500 35,5 2014 30,400 Reserves approved in the 02 -03 Budget 28,034,600 33,423,611 11,117,750 TOTAL CITYREVENUES 79,051,389 133 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW GENERAL FUND City Council 164,966 167,415 200,050 200,050 6 MONTH 12 MOMI'D CLASSIFICATION ACTUAL ACTUAL ADOPTED REVISED ACTUAL ESTIMATED City Clerk FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 FY 2002/03 FY 2002/03 GENERAL FUND City Council 164,966 167,415 200,050 200,050 82,315 200,050 City Treasurer 169,103 172,928 185,350 185,350 92,252 190,100 City Clerk 899,187 970,428 1,125,600 1,134,317 463,699 1,038,500 Administration 173,897 183,482 237,550 238,570 95,734 230,850 Elections 17,622 38,736 12,750 12,750 2,954 12,750 Total City Clerk 191,519 222,219 250,300 251,320 98,689 743,600 City Manager 292,369 456,472 500,750 500,750 240,107 500,350 City Attorney 483,837 610,320 604,200 604,200 219,170 589,200 Commnunity, Economic & Development Services Economic Development 350,241 431,449 496,400 586,120 177,377 495,650 Planning 566,297 695,008 1,160,800 1,692,186 485,428 1,630,900 Building Safety 899,187 970,428 1,125,600 1,134,317 463,699 1,038,500 Total Community, Economic Dev. 1,815,725 2,096,885 2,782,800 3,412,623 1,126,504 3,165,050 Administrative Services Administration 314,151 332,992 356,750 415,157 160,979 408,000 Accounting 611,165 639,143 768,800 783,600 331,406 757,100 Business Services 397,276 420,993 333,400 392,750 145,809 351,800 Information Systems 389,698 555,397 665,650 1,018,285 226,182 762,800 Human Resources 534,240 426,358 508,200 521,300 186,251 522,000 Risk Management & Purchasing 0 0 159,250 159,250 74,467 159,250 Total Administrative Services 2,246,530 2,374,883 2,792,050 3,290,341 1,125,095 2,960,950 Government Buildings 616,588 653,493 916,600 924,833 395,394 937,350 Non - Department 3,610,811 3,939,600 4,104,900 4,125,616 1,634,985 4,118,200 Police Department Administration 3,258,078 3,375,228 3,874,050 3,918,750 1,814,399 3,896,500 Patrol & Safety 4,052,531 4,192,999 4,511,600 4,520,996 2,183,069 4,426,850 Crime Investigation 1,158,091 1,244,087 1,561,700 1,561,700 571,801 1,355,900 Traffic Safety 516,675 446,606 637,800 637,800 232,298 545,600 Community Relations 183,534 181,203 194,000 194,000 90,331 193,550 Communication Center 1,181,007 1,522,025 1,817,550 1,825,100 751,435 1,669,450 Animal Control 176,859 99,899 133,200 133,200 45,717 130,950 Total Police Department 10,526,775 11,062,046 12,729,900 12,791,546 5,689,050 12,218,800 Fire Administration Disaster Preparedness 93,278 111,367 139,000 169,000 49,628 163,400 Administration 328,500 342,037 363,650 363,650 160,773 364,100 134 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2002.2003 MIDYEAR FINANCIAL REVIEW Suppression 5,781,122 5,939,741 6,356,750 - 6 MONTH 12 MONTH CLASSIFICATION Acn1AL 11 1 ADOPTFU REV1sE5 ACTUAL FMMATEII Prevention FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 FY 2002/03 FY 2002/03 Suppression 5,781,122 5,939,741 6,356,750 6,424,741 3,019,679 6,422,150 Paramedic 1,692,228 1,739,132 1,940,400 1,940,400 793,158 1,883,650 Prevention 255,998 281,149 324,750 324,750 143,889 300,050 Environmental Safety 281,948 315,552 350,500 350,500 167,104 377,700 Total Fire Department 8,433,075 8,728,979 9,475,050 9,573,041 4,334,232 9,511,050 Public Works 420,311 396,662 412,600 412,600 207,200 411,500 Engineering 373,573 322,697 403,350 415,090 174,627 393,150 Street Services 211,409 215,695 257,100 257,100 105,272 257,750 Street Maintenance 430,567 680,892 718,150 781,880 305,740 787,800 Traffic Safety 544,229 620,340 607,750 607,750 276,403 611,400 Solid Waste Recycling 550,581 632,709 682,800 683,178 357,395 678,800 WasteWater 1,432,296 1,674,795 2,108,500 2,135,000 822,720 1,925,200 Storm Drains 137,993 223,729 201,500 201,500 59,019 188,550 Equipment Maintenance 330,147 400,296 456,700 456,700 212,813 405,950 Administration 189,052 466,141 428,600 435,860 173,361 427,850 Total Public Works 4,199,849 5,237,294 5,864,450 5,974,058 2,487,351 5,676,450 Recreation & Parks Administration 251,159 321,159 334,350 334,350 128,019 299,300 Operation 1,278,413 1,402,489 1,579,200 1,620,470 762,804 1,630,250 Recreation & Operation 294,663 360,641 341,900 341,900 184,125 349,300 Aquatics 303,472 333,985 413,350 413,350 132,635 409,200 Cultural Arts & Child 172,093 174,280 172,350 172,350 79,042 174,050 Sports 203,148 154,176 159,650 159,650 45,599 139,150 Teen Center 161,837 142,391 168,750 168,750 76,989 168,350 ]osyln Center 96,803 92,115 103,700 103,700 46,398 102,650 Total Recreation & Parks 2,761,588 2,981,235 3,273,250 3,314,520 1,455,611 3,272,250 Library Administration 420,311 396,662 412,600 412,600 207,200 411,500 Technical Support Services 387,039 385,407 415,550 415,550 185,600 401,950 Youth Services 326,953 378,120 494,900 494,900 184,267 465,550 Public /Information Services 356,099 427,263 501,650 501,650 246,864 497,150 Community Cable 365,889 350,405 425,350 428,482 196,981 426,200 Total Library 1,856,291 1,937,857 2,250,050 2,253,182 1,020,912 2,202,350 TOTAL GENERAL FUND 37,369, 28 40,641,625 45,929,700 47,401,430 20,001,667 45,785,750 TRAFFIC SAFETY 149,553 259,717 0 0 0 0 GAS TAX 328,608 497,003 266,500 282,400 39,344 191,900 135 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2002.2003 MIDYEAR FINANCIAL REVIEW ASSOCIATED REC F4TION 10,250 10,250 6,750 6,750 6 MONTlI 12 MONTH CLASSIFICATION ACTUAL ACTUAL ADOPTED REVISED ACTUAL ESTIMATED Farmers Market FY 2000/01 FY 2001/02 FY 2002/07 FY 2002/03 FY 2002/03 FY 2002/03 ASSOCIATED REC F4TION 10,250 10,250 6,750 6,750 3,375 Senior In- Home -Care Capital - Fixed Assets 0 88,020 0 8,004 8,278 8,300 Farmers Market 28,372 45,866 46,400 46,400 13,170 46,600 Contract Classes 224,990 254,212 225,500 225,500 105,353 225,500 Non - Contract Clases 79,357 88,803 54,000 54,000 22,827 64,000 Drama 88,381 85,432 69,000 69,000 32,614 69,000 TOTAL ASSOCIATED RECREATION 421,101 562,333 394,900 402,904 182,243 413,400 ASSET FORFEITURE 620305 622,649 780,050 1,033,380 240338 978,250 COMMUNITY ECONOMIC DEVELOPMENT BLOCK GRANT 10,250 10,250 6,750 6,750 3,375 Senior In- Home -Care 23,807 22,305 24,700 24,700 6,388 24,700 Juvenile Diversion 14,640 15,260 16,000 16,000 5,920 16,000 Minor Home Repair 32,672 8,699 40,000 40,000 3,912 40,000 Delivered Meals 31,427 37,650 25,000 25,000 14,418 25,000 General Administration 13,892 19,173 16,200 16,200 8,296 16,200 City Hall Elevator 0 0 0 100,000 69,444 175,000 City Hall Automatic Doors 0 0 0 40,000 0 40,000 Residential Sound Insulation 14,143 5,785 35,000 35,000 2,351 35,000 TOTAL CDBG 130,581 108,872 156,900 296,900 110,72 371,900 PROPOSITION "A " TRANSPORATION 10,250 10,250 6,750 6,750 3,375 6,750 Dial -A- Ride 90,644 115,576 122,350 122,350 59,794 122,350 Beach Shuttle 25,652 39,032 65,800 65,800 8,080 65,800 Recreation Trips 22,560 19,274 31,900 31,900 9,776 32,250 Administration 34,468 34,471 36,500 36,500 12,879 36,500 MTA Buy -down 9,496 10,152 8,000 8,000 3,532 8,000 CTIP Program 28,374 26,634 41,300 41,300 20,675 41,300 TOTAL PROPOSITION "A" 211,194 245,139 305,850 305,850 114,735 306,200 PROPOSITION "C" IRA NSPORA TION Dial -A -Ride 10,250 10,250 6,750 6,750 3,375 6,750 Shuttle 0 35,207 94,000 97,900 24,317 98,400 Administration 29,318 28,964 40,200 40,200 18,895 40,200 Streets/Hwy CIP 0 88,000 88,000 88,000 0 84,000 TOTAL PROPOSITION "C" 39,568 162,420 228,950 232,850 46,587 229,350 AIR POLLUTION REDUCTION 27,419 0 2,600 12,431 4,871 12,450 RESIDENT SOUND INSULLATION 1,155,564 266,404 2,935,100 3,159,831 164,468 1,497,500 131 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW CLASSIFICATION ACTUAL FY 2000/01 ACTUAL FY 2001/02 ADOPTED FY 2002/03 REVISED FY 2002/03 6 MONTH ACTUAL FY 2002/03 12 MONTH F ESTIMATED 0/03 HYPERIONMITIGATION 165,193 629,545 7,891,100 5,374,239 452,460 1,903,700 MMIP Verification Hyperion Landscaping H TOTAL YPERIONMTTIGATION 29,408 0 29,408 30,810 0 0,810 62,150 0 62,150 62,150 0 62,1 0 4,118 0 4,118 61,150 0 61,150 TDA ARTICLE 3 - SB821 7,200 7,900 8,650 8,650 0 8,650 MIA GRANT 74,107 643,749 0 0 - 16,463 0 C.OP..S GRANT 0 0 0 200,000 0 200,000 ASSESSMENT DISTRICT A7I 104,378 1059798 114,750 114,750 15,794 114,750 CAPITAL IMPROVEMENTS Public Facility Improvement Recreation & Parks Improvement 448,940 530,274 4,609,800 5,366,202 320,343 4,576,650 Streets Highway CIP 165,193 629,545 7,891,100 5,374,239 452,460 1,903,700 Sanitary Sewer CIP 25,017 1,484,557 1,966,150 2,218,492 1,029,630 1,420,200 Storm Drain CIP 380,973 85,807 415,000 442,862 8,069 289,000 Public Safety CIP 402,874 205,882 267750 267,750 0 0 TOTAL CAPITAL IMPROVEMENTS 196,863 1,619,860 0 2, 36,766 300,000 300,000 0 300,000 15,449, 00 16, 69,545 1,81 ,502 8,489,550 INFRASTRUCTURE REPLACEMENT Public Facility Improvement 0 Sanitary Sewer CIP 0 7,850,000 7,850,000 0 0 Storm Drain CIP 0 722,943 1,150,000 1,599,437 538,184 1,601,700 TOTAL INFRASTRUCTURE REPLAC 51,909 1,598,724 7,297 1,396,450 734,277 10,590.,000 11,148,161 545,482 2,9 8,150 VACATION &SICK LF VE 0 78,459 0 0 0 0 FACILTTIFS MAEVIENANCE 110,469 315,242 334,500 403,864 71,479 425,000 WATER FUND Operation Capital 11,183,269 9,838,318 10,363,600 10,366,300 3,940,559 10,359,200 TOTAL WATER FUND 0 11,18 ,269 0 9, 38,31 2,263,500 12,627,100 2,869,234 13,235,534 204,633 729,100 4,145,192 11,0 $300 1314, CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2002.2003 MIDYEAR FINANCIAL REVIEW OUTSIDE SERVICES TRUST 26,978 70,916 0 0 1,070 1,100 TRANSFERS 15,268,297 9,051,611 3,130,700 3,154,950 1,589,600 2,754,950 TOTAL ALL FUNDS 77,262,865 73,690,148 101,37 ,050 1 7,11 ,911 31 41063 82,5 ,300 138 CLASSIFICATION ACTUAL I ACTUAL ADOPTED MO 6NTH 12MONTH FY 2000/01 FY 2001 /02 FY 2002/03 REVISED FY 2002/03 ACTUAL E STIMATED FY 2002/03 FY 2002/03 GOLFCOURSE Golf Course Food &Beverage 726,577 730,089 853,550 853,550 269,392 706,550 Leased Beer & Wine 250,448 264,079 232,000 232,000 110,578 232,500 Pro Shop 0 0 0 0 0 0 Golf Course 543,222 515,056 522,700 522,700 213,183 507,500 Driving Range 332,254 334,917 334,250 334,250 166,705 338,800 General Administration 177,687 172,797 244840 244,850 83,134 176,200 Golf Course Lessons 509,342 489,775 428,300 428,300 209,991 460,000 TOTAL GOLF COURSE 334,023 2,873,554 344,326 368,450 368,450 125,029 319,650 2,851,041 2,9 4,100 2,984,100 1,177,412 2,741,200 PARK VISTA SENIOR HOUSING - FUND. 0 98,900 0 0 0 0 EQUIPMENT EPLArF_n._I_Frrr Service Charges Capital - Fixed Assets 951,856 705,027 62,000 862,000 0 662,000 TOTAL EQUIPMENT REPLACEMEF 3 90,527 2 6 2 375,379 950,000 7Q695 2,530 50 2,814,472 75,379 1,612,000 LIARILITYINSURAN E 550,546 8379043 1,090,400 1,090,400 173,519 1,130,400 WORKERS' COMPENSATION Administration Employee Safety Program 763,716 1,775,346 964,800 1,035,100 491,073 1,035,100 TOTAL WORKERS COMPENSA TIOA 770,567 3,600 37;300 1,797,819 1,002,100 1,072,400 494,673 1,072 ,400 SPECIAL DEPOSITS -DEVELOPER FEES 1389876 194,641 450,000 725,960 48,326 100,000 OUTSIDE SERVICES TRUST 26,978 70,916 0 0 1,070 1,100 TRANSFERS 15,268,297 9,051,611 3,130,700 3,154,950 1,589,600 2,754,950 TOTAL ALL FUNDS 77,262,865 73,690,148 101,37 ,050 1 7,11 ,911 31 41063 82,5 ,300 138 CITY OF EL SEGUNDO SUMMARY OF FUND ACTIVITY 2002 -2003 ADOPTED BUDGET FISCAL YEAR 2002 -2003 MIDYEAR FINANCIAL REVIEW Debt Service Funds Estimated 1,673,250 Estimated 12,055,710 Estimated Estimated 110,600 Fund Bal Estimated Transfers Estimated Transfers Fund Bal 265,764 10/1/02 Revenues In Expenditures Out 9/30/03 General Fund $ 20,796,759 $ 45,322,200 $ 806,550 $45,785,750 $1,503,550 $19,636,209 Special Revenue Funds 0 (144,257) Total Enterprise Funds 4,348,318 12,856,900 316,000 13,100,400 0 4,420,818 State Gas Tax 69,048 302,900 191,900 180,000 48 Associated gee Activities 139,798 395,850 413,400 24,900 97,348 CDBG (8,157) 338,400 33,500 371,900 44,600 (8,157) Asset Forfeiture 3,277,753 383,950 $ 2,754,950 978,250 $ 2,754,950 2,683,453 Prop A 515,578 234,600 306,200 443,978 Prop C 620,235 198,300 229,350 589,185 Special Purposes 3,147,908 529,000 425,000 408,850 2,843,058 Traffic Safety 332,138 92,500 0 293,050 131,588 Air Pollution Reduction 76,223 23,300 12,450 87,073 Home Sound Insulation 490,127 2,414,900 1,497,500 1,407,527 Hyperion Mitigation 407,233 0 61,150 346,083 TDA Article 3 - SB821 240 8,650 8,650 240 MTA Grant 103,711 167,300 0 271,011 C.O.P.S. 414,234 108,000 522,234 Total Special Rev Funds 9,586,073 4,668,650 562,500 4,495,750 906,800 9,414,673 Debt Service Funds 11,044,460 1,673,250 662,000 12,055,710 Assessment District #73 269,914 110,600 114,750 265,764 Total Debt Service Funds 269,914 110,600 114,750 265,764 Enterprise Funds 13,032,364 4,253,950 2,864,800 14,421,514 Waterworks 4,502,376 10,105,900 316,000 10,359,200 4,565,076 Golf Course (154,058) 2,751,000 2,741,200 0 (144,257) Total Enterprise Funds 4,348,318 12,856,900 316,000 13,100,400 0 4,420,818 Internal Service Fund Equipment Replacement 11,044,460 1,673,250 662,000 12,055,710 Liability Insurance 1,513,441 886,500 1,130,400 1,269,541 Workers' Compensation 474,463 1,694,200 1,072,400 1,096,263 Total Internal Service 13,032,364 4,253,950 2,864,800 14,421,514 Capital Improvement Fund Capital Improvement Projects 11,507,973 1,102,000 744,900 8,489,550 4,865,323 Infrastructure Replacement 13,896,344 325,000 2,998,150 300,000 10,923,194 Total Capital Improvement Fum 25,404,316 1,102,000 1,069,900 11,487,700 300,000 15,788,516 Trust and Agency Funds Project Deposits 556,125 30,400 1,100 20,350 565,075 Special Deposits 2,519,973 366,900 100,000 24,250 2,762,623 Total Trust and Agency 3,076,097 397,300 101,100 44,600 3,327,697 Total $ 76,513,841 $ 68,711,600 $ 2,754,950 $ 77,950,250 $ 2,754,950 $ 67,275,191 B -z 13 1) CITY OF EL SEGUNDO BUDGET CALENDAR FY 2003/2004 Dates Responsibility 1/1/2003 - 5/09/2003 Administrative Services Update equipment replacement schedule. 1/08/2003 Public Works CIP Kickoff. 2/14/2003 Department Heads Departments submit CIP requests, including project descriptions, justifications, cost estimates, proposed funding source(s), and cost savings, if any. Changes to current CIP budget should also be submitted at this time. 2/28/2003 Administrative Services/ Public Works Review CIP proposals with the City Manager. 3/10/2003- 6/20/2003 CIPAC /Admin. Services Public Works Department to assemble all departmental requests and schedule CIPAC meetings. One CIPAC meeting is designated for public input. Administrative Services Department will prepare year -end estimated expenditures for current projects and estimated year -end fund balances. 4/07/2003- 4/18/2003 Department Heads Departmental preparation of FY 2002/2003 estimated expenditures at 9/30/2003, departmental preparation of FY 2002/2003 estimated revenues at 9/30/2003, if applicable. 4/18/2003 - 5/02/2003 Administrative Services Prepare revenue and mid -year budget review. 5/07/2003 Administrative Services Administrative Services Department to distribute budget packet including a budget message from the City Manager, instructions, worksheets on expenditures and revenues, personnel, capital outlay requests, travel and meetings, professional and technical services, contractual services, dues and subscriptions, training and education, and new program requests. Shared network drive will be utilized where available. 5/06/2003 City Manager Final Budget calendar to be presented to City Council. 5/06/2003 City Council /City Manager Presentation to City Council of mid -year financial review pertaining to projected year -end expenditures and revenues for FY 2002/03. 5/07/2003 - 5/23/2003 Department Heads Submit the following to the Administrative Services Department (FY 2003 -04 Budget): 1) Proposed fee increases as of October 1, 2003 in accordance with City ordinances, if applicable, 2) Completed expenditure and revenue worksheets, 3) Completed personnel worksheets, 4) Completed Capital Outlay Requests, 5) Completed Travel and Meetings, Professional and Technical Services, Dues and Subscriptions, Training and Education, 6) Completed New Program Requests, if applicable, and 7) Completed departmental and divisional narratives updated on network ( "T" Drive). 14 CITY OF EL SEGUNDO BUDGET CALENDAR FY 2003/2004 Dates Responsibility 5/26/2003- 6/13/2003 Administrative Services Administrative Services Department inputs and compiles estimated revenues and budget requests, and prepares budget worksheets, narratives and capital requests for submission to the City Manager and distribution to Department Heads in preparation for budget sessions. 5/26/2003- 6/13/2003 Administrative Services Purchasing Agent/Risk Manager to review all capital outlay request submitted by departments. 5/26/2003- 6/13/2003 Administrative Services Information Systems Manager to review all technology requests and prepare for Executive Technology Review Committee (ETRC) to meet and review technology projects submitted by departments. 6/16/2003- 6/27/2003 City Manager /Admin. Services Department budget sessions with the City Manager, Director Administrative Services, Administrative Services Department and individual departments to discuss departmental budgets, departmental narratives, and proposed reorganizations or program changes. 7/01/2003 Administrative Services Revenues and Expenditure Assumptions presented to the City Council. 6/30/2003- 7/07/2003 Administrative Services Administrative Services Department recalculates preliminary budget totals based on adjustments made during departmental budget sessions and submits revised numbers to the City Manager for review. 7/07/2003 Department Heads Departments return completed diskettes or updates completed on shared network drive where available to the Administrative Services Department. 7/07/2003- 8/01/2003 Administrative Services Administrative Services Department compiles and prints preliminary budget. 7/03/2003 Public Works Dept. Public Works submits preliminary CIP program to the City Manager for review pending City Council direction. 7/07/2003 City Council, City Council Strategic Planning Session City Manager, Dept. Heads 7/15/2003 City Manager /Admin. Services Administrative Services Department reviews and finalizes revised budget totals, narratives, and capital equipment requests with the City Manager. 8/05/2003 City Council City Council receives preliminary operating and CIP budgets, and sets dates for budget workshops and public hearings. 8/19/2003 Administrative Services City Council workshop on operating and CIP budgets. 141. CITY OF EL SEGUNDO BUDGET CALENDAR FY 2003/2004 Dates Responsibility 9/02/2003 City Council City Council holds a public hearing on the FY 2003/2004 annual operating budget and the FY 2003/2004 thru 2007/2008 CIP budget. Presentation by CIPAC Chair of proposed Fiscal Year 2003 -2004 CIP projects. 9/02/2003 All Departments Submission of 2003 /2004 contract renewals over $10,000 to the City Council for approval. 9/16/2003 City Council City Council adopts the FY 2003/2004 annual operating budget, the FY 20003/2004 thru 2007/2008 CIP budget, and the appropriations limit. it