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2003 MAR 18 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00
p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda. The request must include a brief general description of the business to be
transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 18, 2003 — 5:00 P.M.
Next Resolution # 4298
Next Ordinance # 1358
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows:
O 0 .li.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3
matters.
1. Schwartz v. City of El Segundo, LASC No. YC044253
2. Bressi v. City of El Segundo, LASC BC288292
3. Bressi v. City of El Segundo, LASC BC288293
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public
statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — One 1 Matter
Agency Negotiator: Mary Strenn, City Manager for negotiations with City Employees Association, Supervisory and
unrepresented City employees.
&11ffk11"M
2
0n'
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00
p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda. The request must include a brief general description of the business to be
transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 18, 2003 — 7:00 P.M.
Next Resolution # 4298
Next Ordinance # 1358
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Mark Koukl of Hope Chapel del Rey
PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell
PRESENTATIONS —
(a) Commendation to Boy Scout Michael Grove of Troop #773, on attaining the rank of
Eagle Scout.
3 00
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS
1. Consideration and possible action (Public Hearing) regarding the approval of the
proposed conceptual design, environmental review, and conditional use permit for
the new Community Center. (Environmental Assessment No. 590, Conditional Use
Permit No. 02 -02).
Recommendation — (1) Open Public Hearing; (2) Discussion; (3) Adoption of Resolution
approving environmental determination and conditional use permit for the new
Community Center design and uses; (4) Approve the conceptual design for the
Community Center project and authorize staff to develop construction documents and
specifications and allow staff to make minor interior design alterations as necessary; (5)
Approve Change Order No. 2 of $101,000 to the original Purchase Order for LPA (no
additional appropriations required); (6) Alternatively, discuss and take other action
related to this item.
C. UNFINISHED BUSINESS
2. Consideration and possible action regarding the proposed Recreation Park Master
Plan.
Recommendation — (1) Discussion; (2) Adoption of the Resolution approving
environmental determination by title only; (3) Approve the attached Recreation Park
Master Plan; (4) Alternatively, discuss and take other action related to this item.
4 004
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
3. Warrant Numbers 2531931 to 2532219 on Register No. 11 in the total amount of
$1,252,129.28 and Wire Transfers from 2/22/2003 through 3/7/2003 in the total
amount of $322,490.45.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
4. City Council Meetinq Minutes of March 4. 2003.
Recommendation — Approval.
5. Consideration and possible action regarding the request from the Institute of
Bellas Artes in Guaymas, Sonora, Mexico for two (2) students to participate in a 2-
3 month internship program at the El Segundo Community Cable.
Recommendation — (1) Accept two volunteers from Bellas Arles Institute as interns to the
El Segundo Community Cable, beginning April 1, 2003 until mid -June, 2003; (2)
Alternatively, discuss and take action related to this item.
6. Consideration and possible action regarding annual approval of funding prior year
Fund Balance Reservations, Designations and Continuing Appropriations.
Recommendation — (1) Approve funding FY 2001 -2002 reservations, designations and
continuing appropriations in the FY 2002 -2003 budget; (2) Alternatively, discuss and
take other action related to this item.
7. Consideration and possible action for the City Library Department to accept a
grant for $2,000 from the Arroyo Seco Library Network (ASLN). The grant funds
are designated for library technology enhancements and will be used to upgrade
internet equipment for public use that has become outdated.
Recommendation — (1) Approve the acceptance of the grant by the Library Director,
Debra Brighton; (2) Alternatively, discuss and take other action related to this item.
005
8. Consideration and possible action to approve three (3) resolutions authorizing
application for grant funds to be used in the restoration and replacement of
playground equipment at Recreation, Sycamore and Holly /Kansas parks (Fiscal
Impact $21,000 in matching funds).
Recommendation — (1) Approve the attached resolutions; (2) Authorize staff to complete
the necessary application forms to receive grant funding; (3) Authorize the City Manager
or designee to accept and spend the grant funds; (4) Alternatively, discuss and take
other action related to this item.
9. Consideration and possible action to approve a third amendment to Agreement
No. 2831 between the City and U.S. Landscape, Inc. to provide landscape
maintenance services on city -owned property adjacent to The Lakes Golf Course.
(Fiscal Impact $3,600 for FY 2002/2003).
Recommendation — (1) Approve attached third amendment to Agreement No. 2831; (2)
Alternatively, discuss and take other action related to this item.
10. Consideration and possible action regarding the approval of contract on a single -
source basis with RBF Consulting (RBF) to provide mitigation monitoring services
for the operational impacts related to the Hyperion Waste Water Treatment Plant.
Contract may be extended from year to year not to exceed three (3) years. Total
cost not to exceed $60,000 for fiscal year 2002 -2003.
Recommendation — (1) Authorize Mayor to execute agreement approved to form by City
Attorney; (2) Alternatively, discuss and take other action related to this item.
11. Consideration and possible action regarding award of contract for elimination of
Sanitary Sewer Pump Station No. 12 located at the north side of Oak Avenue
(address is 117 West Oak Avenue) — Approved Capital Improvement Program —
Project No. PW 03 -02 (Contract Cost $313,500).
Recommendation — (1) Award contract to the lowest responsible bidder, Berkeley
Engineering Company; (2) Authorize the City Manager to execute the construction
contract on behalf of the City; (3) Authorize $65,000 for construction management and
construction contingencies; (4) Alternatively, discuss and take other action related to this
item.
12. Consideration and possible action regarding adoption of plans and specifications
for Park Vista Exterior Painting (615 East Holly Avenue) — Project No. PW 03 -05 —
Approved Park Vista Operating Budget (Estimated Cost $92,000).
Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise
the project for receipt of bids; (3) Alternatively, discuss and take other action related to
this item.
6 0 0 G
13. Consideration and possible action for adoption of plans and specifications for
installation of roof structures over the Maintenance Facility bins — Approved
Capital Improvement Program — Project No. PW 01 -21 (Fiscal Impact $160,000)
Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise
the project for receipt of construction bids; (3) Alternatively, discuss and take other action
related to this item.
14. Consideration and possible action for approval of the reimbursement agreement
between the City of El Segundo and Shell Pipeline Company for pipeline
relocation for the Douglas Street Gap Closure /Railroad Grade Separation Project —
Approved Capital Improvement Program (Estimated Cost $500,000).
Recommendation — (1) Approve the reimbursement agreement; (2) Authorize the City
Manager to execute the agreement on behalf of the City; (3) Alternatively, discuss and
take other action related to this item.
15. Consideration and possible action to authorize an additional $78,000 to the Los
Angeles County Department of Public Works for right -of -way acquisition services
for the Douglas Street Gap Closure /Railroad Grade Separation Project — Approved
Capital Improvement Program (Estimated Cost $78,000).
Recommendation — (1) Approve an additional $78,000 to the Los Angeles County
Department of Public Works; (2) Alternatively, discuss and take other action related to
this item.
16. Consideration and possible action for approval to award a contract on a single -
source basis to Rogers & Associates to provide environmental outreach and
educational program. (Fiscal Impact $40,000)
Recommendation — (1) Approve contract award to Rogers & Associates to provide an
environmental outreach and educational program on a single- source basis; (2) Authorize
the City Manager to execute the standard professional services agreements on behalf of
the City for an amount not to exceed $40,000 with Rogers & Associates; (3)
Alternatively, discuss and take other action related to this item.
17. Consideration and possible action regarding waiving the formal bid process and
contracting with Marcor Remediation, Inc., as single source vendor to mine, clean
and repair the firearms range at a total cost not to exceed $15,000.
Recommendation — (1) Approve contract with Marcor Remediation, Inc., and authorize
the City Manager to execute; (2) Alternatively, discuss and take other action related to
this item.
7 0 0 'e
18. Consideration and possible action to waive the formal bidding process on the
purchase of five (5) fully equipped BMW motorcycles, radios and related
motorcycle equipment (trickle chargers, covers, etc.) for the El Segundo Police
Department traffic division. The purchase would piggyback on the existing
California Highway Patrol Contract (No. 2340 - 008 - 1013 -6) awarded to A &S BMW
located in Roseville, California. The amount shall not exceed $114,000 using grant
and equipment replacement funds.
Recommendation — (1) Approve the purchase of five (5) new BMW motorcycles, radios,
and related motorcycle equipment using funds from the Citizens' Option for Public Safety
(COPS) grant and the equipment replacement account; (2) Authorize the City Manager
to execute a Professional Service Agreement for motorcycle service with one or more of
the three (3) local BMW dealerships; (3) Approve the auction sale of the current fleet of
Kawasaki motorcycles, and place those funds back into the General Fund Account (001-
300- 0000 - 3901); (4) Alternatively, discuss and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS —
19. Consideration and possible action regarding refinancing options of the City of El
Segundo's portion of the 1992 Association of Bay Area Governments (ABAG)
Certificates of Participation.
Recommendation — (1) Approve bond refinancing and allocate savings to use
approximately $429,000 in bond closing proceeds for future Golf Course capital
improvements; (2) Authorize the City Manager to execute agreement in a form approved
by the City Attorney with Fieldman, Rolapp and Associates as financial advisors and with
Stradling, Yocca, Carlson & Rauth as the Bond and Disclosure Counsel on refinancing
the 1992 ABAG Certificates of Participation; (3) Authorize Fieldman, Rolapp and
Associates to negotiate the lowest possible fees for the bond underwriter; (4)
Alternatively, discuss and take other action related to this item.
20. Consideration and possible action regarding a new Alcoholic Beverage Control
(ABC) license for on -site sale and consumption of alcohol (Type 47 — Beer, Wine
and Distilled Spirits) at a newly constructed restaurant, Romanos Macaroni Grill,
located at 2321 Rosecrans Avenue, EA No. 605 and AUP No. 02 -03 (ABC 03 -01).
Applicant: Brinker International, Inc.
Recommendation — (1) Determine that the City does not protest the issuance of the new
ABC license for the sale of beer, wine and distilled spirits at Romanos Macaroni Grill; (2)
Alternatively, discuss and take other action related to this item.
008
G. REPORTS — CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY — NONE
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER — NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell —
Council Member Gaines —
Council Member Wernick —
Mayor Pro Tern Jacobs —
Mayor Gordon —
21. Consideration and possible action of an Ordinance adding Chapter 6B to Title 5 of
the El Segundo Municipal Code ( "ESMC ") regulating tobacco retailers within the
City of El Segundo. Adoption would occur on April 1, 2003.
Recommendation — (1) Discussion; (2) Introduce Ordinance and have first reading by
title only; (3) Schedule second reading and adoption for April 1, 2003; (4) Alternatively,
discuss and take other action related to this item.
22. Consideration and possible action to adopt a resolution in support of Zero
Emission Vehicles (ZEV).
Recommendation — (1) Adopt the attached resolution in support of zero emission
vehicles; (2) Alternatively, take other action related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the
City Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a
fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item
not on the agenda. The Council will respond to comments after Public Communications is closed.
9 O0n
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME:
NAME:
10 0 1 G
EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business— Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action (public hearing) regarding the approval of the proposed
conceptual design, environmental review, and conditional use permit for the new Community
Center. (Environmental Assessment No. 590, Conditional Use Permit No. 02 -02)
RECOMMENDED COUNCIL ACTION:
1. Open Public Hearing;
2. Discussion;
3. Adoption of Resolution approving environmental determination and conditional use permit
for the new Community Center design and uses;
4. Approve the conceptual design for the Community Center project and authorize staff to
develop construction documents and specifications and allow staff to make minor interior
design alterations as necessary;
5. Approve change order #2 of $101,000 to the original purchase order for LPA (No
additional appropriations required);
6. Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Community Center project proposes to replace the existing clubhouse located at
Recreation Park. The planning process for the new Community Center began in July 17, 2001
with the selection of the project architect, LPA, followed with a needs assessment survey in the
Fall of 2001. Eleven public meetings have been held since then including public workshops,
Recreation and Parks Commission, Planning Commission, and City Council meetings to
facilitate the design of the new center (Attachment 2). (continued on page 2)
ATTACHED SUPPORTING DOCUMENTS:
1) City Council Resolution
2) Historical Summary of Meetings and Events
3) Site plan and elevations for proposed new Community Center
4) Planning Commission staff report, dated March 6, 2003
5) Mitigated Negative Declaration of Environmental Impacts
6) Adopted Planning Commission Resolution No. 2546
7) Parking and Traffic Study
8) Arborist Report — Tree Preservation Plan
9) Cummings Cost Estimate
FISCAL IMPACT:
Operating Budget: $7,138,400 (Includes funding in FY 2002 -2003 of $500,000)
Amount Requested: $101,000
Account Number: 301 - 400 - 8202 -8490
Project Phase: Conceptual Design
Appropriation Required: Yes X No
ORIGIN AT D BY: DATE:
James a sen, Director of Community, Economic and Development Services
REVIE ED' Y:
r
Mary Strenn, City anager
DATE:
0 1
BACKGROUND & DISCUSSION — Page 2
On December 17, 2002, after several design revisions including the removal of the proposed
multi - purpose gymnasium, the Council directed staff to: 1) limit the size of the new center to
approximately 20,000 square feet; 2) the footprint would be bounded by the east wall of the
existing clubhouse and the lawn area to the west of the skate circle; 3) the height of the new
building to be as low as possible; and 4) maintain as much of the existing park as possible.
Council's direction was based on the desire to address concerns raised throughout the public
comment period and to reduce impacts the new Community Center may have on the
surrounding residential community.
SIZE & HEIGHT
In response to the above City Council direction, the design revisions by LPA resulted in a final
size of the new building at 20,837 square feet of that 4,615 square foot multi - purpose
presentation hall /theater, 6,831 square feet of multi - purpose classrooms, a 762 square foot
catering /teaching kitchen, 3,490 square feet of lobby and reception area, administrative
offices, restrooms and general storage, and 5,139 square feet of hallway circulation,
mechanical rooms, janitorial closets, and other structural support (Attachment 3). The project
will retain the existing size of both the youth and "tot" play areas on the east side of the
building with new playground equipment. The overall height of the building will be a maximum
of 32 feet, but only 15 -feet 2- inches above Pine Avenue. For comparison purposes the visible
height of the existing clubhouse above Pine Avenue ranges between 8 -feet 11- inches tol4
feet 6- inches, which is the top of the existing chimney. The attached Planning Commission
staff report contains a full project description and analysis of the project (Attachment 4).
IMPACTS
Staff prepared an Initial Study and Mitigated Negative Declaration of Environmental Impacts to
study the potential impacts of the new Community Center (Attachment 5). In summary, the
Planning Commission determined in its adopted Resolution No. 2546, that the key
environmental issues that needed to be addressed would be parking and trees (Attachment 6).
PARKING & TRAFFIC
The City's consulting traffic engineer, Stevens - Garland Associates, was retained to study the
parking and traffic demands of the proposed new center (Attachment 7). The study
recommended that the increase in size of the new facility would require 70 additional spaces to
be added to Recreation Park. Under the Recreation Park Master Plan document 74 parking
spaces are proposed to be added. These additional parking spaces would be added along
Pine Avenue and the north and south parking lots at Recreation Park. The expansion of the
north and south parking lots will be presented to City Council as separate approvals.
Based on the report provided, an average hourly traffic volume increase of 17 vehicles per
hour on weekdays and 25 vehicles per hour on weekends is anticipated. During peak hours of
facility usage, there may be an increase of up to 40 additional vehicles per hour. According to
the report this would not constitute a substantial change in traffic conditions.
01'
TREES
A certified arborist, Greg Applegate, was contracted to visit the project site to study each
species of tree in the affected area. The arborist's report identified the condition, health and
possibility of preservation or relocation for each individual tree within the project area
(Attachment 8). Due to the size and location of the new building, the project would result in a
loss of eight existing trees and relocation of 13 existing trees to another location in the City.
There would be 13 new replacement trees of various sizes planted around the community
center to soften the impact of the building and provide aesthetic appeal to the surrounding
area. Additionally, there would be five new replacement trees at the north parking lot.
COST
LPA was originally hired at a cost of $548,260 for project development and design services.
Council approved a change order of $28,150 at the September 17, 2002 City Council meeting
for project revisions. Because of additional design revisions and changes to the project
description, hiring an arborist, and developing new conceptual designs, an additional $101,000
is required to cover the extra service. The total cost of design service is $677,400. This extra
cost has been included in the total project cost, therefore no appropriations are necessary.
A professional cost estimator, Cummings LLC, has performed an estimate of the construction
cost (Attachment 9).
The estimated cost of construction is:
Community Center Building: $4,358,980
Site Work: $1,634,710
CONSTRUCTION TOTAL: $5,993,690
The estimated project cost is:
Construction Total: $5,993,690
Design: $677,400
Furniture, Fixtures, Equipment: $160,000
Construction Manager /Inspection $250,000
PROJECT TOTAL: $7,081,090
The Planning Commission held a special public hearing on March 6, 2003, and recommended
approval of the final design of the proposed Community Center.
P: \Planning & Building Safety\PROJECTS \576 - 599 \Ea - 590 \3- 18CCREPORT FINAL VERSION.doc
0113'
4
ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL
REGARDING AN APPLICATION FROM THE CITY OF EL SEGUNDO
APPROVING ENVIRONMENTAL ASSESSMENT NO. 590 AND
CONDITIONAL USE PERMIT NO. 02 -02 FOR A NEW 20,837 SQUARE
FOOT COMMUNITY CENTER LOCATED IN RECREATION PARK AT
300 EAST PINE AVENUE.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On July 20, 2002, the City of El Segundo initiated an application for
environmental review of a new multi - purpose community center to be
located at 300 East Pine Avenue, within Recreation Park;
B. The City of El Segundo application was reviewed by City's Department of
Community, Economic and Development Services for, in part, consistency
with the General Plan and conformity with the El Segundo Municipal Code
( "ESMC ");
C. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
D. On January 16, 2002, the Planning Commission held a joint meeting with
the Recreation and Parks Commission;
E. On August 15, 2002, the Planning Commission held a special meeting to
receive public testimony, but no action was taken. The Planning
Commission reached a unanimous decision to continue the public hearing
until September 12, 2002;
F. On September 12, 2002, additional public testimony was taken into the
record, but no action was taken;
G. On September 17, 2002, the City Council considered comments entered
into the record during public testimony at the Planning Commission
meetings as well as those received during the City Council meeting that
evening;
Page 1 of 10
014
RESOLUTION NO.
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL
REGARDING AN APPLICATION FROM THE CITY OF EL SEGUNDO
APPROVING ENVIRONMENTAL ASSESSMENT NO. 590 AND
CONDITIONAL USE PERMIT NO. 02 -02 FOR A NEW 20,837 SQUARE
FOOT COMMUNITY CENTER LOCATED IN RECREATION PARK AT
300 EAST PINE AVENUE.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On July 20, 2002, the City of El Segundo initiated an application for
environmental review of a new multi - purpose community center to be
located at 300 East Pine Avenue, within Recreation Park;
B. The City of El Segundo application was reviewed by City's Department of
Community, Economic and Development Services for, in part, consistency
with the General Plan and conformity with the El Segundo Municipal Code
( "ESMC ");
C. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
D. On January 16, 2002, the Planning Commission held a joint meeting with
the Recreation and Parks Commission;
E. On August 15, 2002, the Planning Commission held a special meeting to
receive public testimony, but no action was taken. The Planning
Commission reached a unanimous decision to continue the public hearing
until September 12, 2002;
F. On September 12, 2002, additional public testimony was taken into the
record, but no action was taken;
G. On September 17, 2002, the City Council considered comments entered
into the record during public testimony at the Planning Commission
meetings as well as those received during the City Council meeting that
evening;
Page 1 of 10 0 1
H. On October 8, 2002, the City Council and Recreation and Parks
Commission held a joint meeting to gather additional public comment;
I. The City Council met on November 19, 2002 and provided further design
recommendations to staff, including the removal of a gymnasium;
On December 17, 2002, the City Council was presented with an alternate
design and it provided further direction to staff to revise the design of the
building;
K. The Department of Community, Economic and Development Services
completed its review and scheduled public hearings regarding the
application before the Planning Commission for March 6, 2003;
L. On March 6, 2003, the Planning Commission opened a public hearing to
receive public testimony and other evidence regarding the application
including, without limitation, information provided to the Commission by
the City of El Segundo and the City's contracted architect, LPA, Inc.;
M. On March 6, 2003, the Planning Commission adopted Resolution No.
2546, recommending the City Council approve Environmental Assessment
No. 590 and Conditional Use Permit No. 02 -02;
N. The Department of Community, Economic and Development Services
completed its review and scheduled a public hearing regarding the
application before this Council for March 18, 2003;
O. On March 18, 2003, the City Council held a public hearing to receive
public testimony and other evidence regarding the application including,
without limitation, information provided to the Council by LPA, Inc. and the
City of El Segundo as applicant;
P. The City Council considered the information provided by City staff, public
testimony, and LPA, Inc. representatives. This Resolution, and its
findings, are made based upon the evidence presented to the City Council
at its March 18, 2003 hearing and the Planning Commission on March 6,
2003 including, without limitation, the staff report submitted by the
Department of Community, Economic and Development Services.
SECTION 2: Factual Findings. The Council finds that the following facts exist:
A. The proposed multi - purpose community center will replace an existing
10,000 square foot, two -story clubhouse built in 1956.
B. The foundation of the proposed multi - purpose community center will rest
one foot above existing grade of the clubhouse.
Page 2 of 10 1') 1 f-7
C. The footprint of the proposed multi - purpose community center will extend
approximately three feet beyond the existing easterly facing wall, 11 feet
10 inches beyond the furthest southerly facing wall, and the
lobby /entrance will extend approximately nine feet beyond the edge of the
overhang attached to the existing northerly facing wall. The new westerly
facing wall will extend approximately 1 foot 4 inches into the lawn area
located west of the existing skate circle.
D. The youth and "tot" play areas will retain the same amount of area 8,000
square feet and 6,000 square feet, respectively.
E. New playground equipment updated to meet current safety standards will
be installed in the youth and "tot" play areas.
F. The project site is located within Recreation Park, in the Open Space (O-
S) Zone.
G. The project site slopes down 12 feet from northwest to southeast.
H. The proposed multi - purpose community center will total approximately
20,837 square feet. It will contain a 4,615 square foot presentation
hall /theater, a 762 square foot catering /teaching kitchen, 6,831 square feet
of multi - purpose classrooms, 3,490 square feet of lobby, reception, office
restrooms and general storage space, and 5,139 square feet of hallway
circulation, mechanical equipment rooms, janitorial closets and other
structural support.
The proposed multi - purpose community center will have a maximum
height of 32 feet from lowest grade, but will measure between nine feet
and 15 feet 2 inches in height at various points facing Pine Avenue.
J. The proposed multi - purpose community center will result in a loss of eight
existing trees, the relocation of 13 existing trees, and the addition of 18
replacement trees of various sizes to soften the impact of the building and
provide aesthetic appeal.
K. A total of 74 additional parking spaces are proposed to support the new
multi - purpose community center. The existing parking lot east of the
project site on Pine Avenue will be restriped to add 40 parking spaces, the
existing parking lot south of the project site at the northeast corner of
Grand Avenue and Eucalyptus Drive will be restriped to add 26 parking
spaces, and the perimeter street parking along Pine Avenue will be
restriped to add nine parking spaces and two drop off spaces in front of
the lobby of the new facility.
Page 3 of 10 01 r;
SECTION 3: Environmental Assessment. The City Council finds that Environmental
Assessment No. 590 and Conditional Use Permit No. 02 -02 were analyzed for their
environmental impacts and a Draft Initial Study was prepared pursuant to CEQA §
15063. Based upon the Initiatl Study, a Mitigated Negative Declaration of
Environmental Impacts is proposed for this project pursuant to CEQA § 15070.
SECTION 4: Notice of Determination. The City Manager, or designee, is directed to
file a Notice of Determination in accordance with Pub. Res. Code §§ 21152, 21167(f);
14 CCR § 15094; and any other applicable law.
SECTION 5: General Plan and Zoning. The proposed project conforms with the City's
General Plan and the zoning regulations in the El Segundo Municipal Code (ESMC) as
follows:
A. The Land Use Designation of the project site is Park in the General Plan
Land Use Element and Recreation Park is a designated public community
park in the Open Space and Recreational Use Element of the General
Plan. Moreover, the proposed project is consistent with Goal OS -1 and
Objective OS1 -1 of the General Plan, which address the concern of
preserving existing, and acquiring new, recreational facilities can serve the
needs of the present and future residents;
B. The project is also consistent with Policy LU6 -1.1 of the Land Use
Element of the General Plan. The policy urges the City to continue to
provide uniform and high quality recreational opportunities.
C. The ESMC zoning classification for the project site is Open Space (O -S)
which allows buildings or structures in conjunction with permitted uses to
exceed the height limitations with an approved Conditional Use Permit.
D. The proposed CUP complies with the applicable provisions of ESMC § 15-
23-7, since proper notification and a public hearing were held, proper
hearing decision and records will be complied with and the required
findings were considered.
SECTION 6: Conditional Use Permit Findings. After considering the above facts
regarding proposed Conditional Use Permit No. 02 -02, the City Council finds as follows:
A. That the proposed location of the conditional use is in accord
with the objectives of this title and the purposes of the zone in
which the site is located.
The proposed community center will replace the existing George E.
Gordon Clubhouse. The purpose of the Open Space Zone is to provide
the community with adequate recreational opportunities. The demand for
multi - purpose classrooms and theater space has increased. The larger
Page 4 of 10 018
facility will provide opportunities for more residents to participate in
specialized classes, community events and theatrical events.
B. That the proposed location of the conditional use and the
conditions under which it would be operated or maintained will
not be detrimental to the public health, safety or welfare, or
materially injurious to properties or improvements in the
vicinity.
The proposed location of the community center was determined by the
existing George E. Gordon Clubhouse, general topography of the park,
and feasible design scenarios. The proposed facility measures 32 feet in
height from lowest grade, which exceeds the maximum 26 -foot height
allowed in the Open Space Zone. City Council approval of a Conditional
Use Permit is required for recreational facilities exceeding 26 -feet in height
and located in the Open Space Zone. Due to the sloping topography of
the site, the facility measures 32 feet from grade on the southern or park
side of the site and between nine feet and 15 feet 2 inches at various
points along Pine Avenue on the northern side. This location provides
optimum use of the existing natural grade to minimize the impact of the
facility's height on the surrounding residents or existing recreational
facilities within the park. The location, size, design and operating
characteristics of the proposed community center will not create conditions
which may be objectionable, detrimental to the public health, safety and
welfare or incompatible with other permitted uses in the vicinity.
Furthermore, mitigation measures are proposed to address event - specific
parking demand increases. Therefore, the project will not be materially
injurious to property or improvements in the vicinity.
C. That the proposed conditional use will comply with each of the
applicable provisions of this chapter.
The proposed Conditional Use Permit complies with the applicable
provisions of ESMC § 15 -23 -7 since proper notification and a public
hearing were provided, proper hearing decision and records will be
compiled, and the required findings will be considered.
SECTION 7: Approval. Based upon the evidence in the record, the City Council finds
that the mitigation measures listed in the mitigated negative declaration prepared for EA
No. 590 and Conditional Use Permit No. 02 -02 are sufficient to reduce all identified
environmental impacts to less than significant levels. Accordingly, based upon the
evidence presented to the Planning Commission and City Council, the City need not
prepare an environmental impact report for the proposed project. Subject to the
conditions listed on the attached Exhibit 'A" which are incorporated into this Resolution
by reference, the City Council approves EA No. 590 and CUP No. 02 -02.
Page 5 of 10 0 ,
SECTION 8: This Resolution will remain effective until superseded by a subsequent
resolution.
SECTION 9: The City Clerk is directed to mail a copy of this Resolution to any person
requesting a copy.
SECTION 10: This Resolution is the City Council's final decision and will become
effective immediately upon adoption.
PASSED AND ADOPTED this 18th day of March, 2003.
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 18th day of March, 2003, and the same was so passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENS Y, CITY ATTORNEY
Karl H. Berber, Assistant City Aft ey
Page 6 of 10
Exhibit A
CONDITIONS OF APPROVAL
In addition to all applicable provisions of the El Segundo Municipal Code ( "ESMC "), the
City of El Segundo agrees that it will comply with the following provisions as conditions
for approving Conditional Use Permit No. 02 -02 ( "Project Conditions ").
Zoning Conditions
The Recreation and Parks department will post directional signage to inform
attendees of additional parking locations for all events expected to exceed the
existing provided parking.
Design Conditions
2. Street addressing must be a minimum of four to six inches, visible from the
street, of contrasting color to the background and illuminated during hours of
darkness.
3. The multi - purpose community center will be required to comply with the 2001
California Building, Electrical, Plumbing and Mechanical Codes and the
locally adopted amendments.
Building Safety Conditions
4. During demolition, asbestos and lead -based paint analysis and removal will
be performed in conformance with federal, state, and local requirements
5. All activities associated with asbestos will be conducted under direct
supervision of certified asbestos consultants.
6. Demolition of all structures that has asbestos containing materials (ACM) will
comply with South Coast Air Quality Management District (SAQMD) Rule
1403 — Asbestos Emissions from Demolition /Renovation activities.
7. All plans must comply with the Storm Water Pollution Prevention Guidelines
as set forth by ESMC §§ 5 -7 -1 to 5 -7 -22 and 5 -4 -10 to 5 -4 -150.
Public Safety Conditions
8. A minimum of one footcandle of light on the ground surface must be provided
around all sides of the building.
Page 7 of 10 001-
_
9. Wall packs must be placed over service doors and trash dumpsters with one
footcandle minimum maintained.
10. Aisles, passageways and recesses
building must be illuminated with a
hours of darkness.
related to and within all sides of the
minimum of .25 -.50 footcandle during
11. All lighting devices must be enclosed and protected by weather and vandal
resistant covers.
12. Entry doors constructed of glass must have latch guards installed over the
lock to prevent prying.
13. If bike racks are provided, they must be located in a well -lit and visible
location.
14.A Knox Rapid Entry System will be installed. Boxes will be mounted at a
height not greater than six feet and at a location approved by the City of El
Segundo Fire Department.
15. Separate permits are required for fire protection systems including sprinklers,
standpipes, a fire extinguishing system, a manual fire alarm system, and
automatic sprinklers throughout the facility.
16.All exit doors will be capable of being opened from the inside without the use
of a key or any special knowledge or effort.
17. Exit doors must swing in the direction of travel.
18. Doors with panic hardware will be provided for all public assembly rooms
having a seating capacity of 50 or more.
19. Manually operated "dead bolts" will be prohibited on exit doors.
20. Illuminated exit signs complying with the California Fire Code Section 1212.4
and California Building Code Section 1003.2.8 will be required.
21. Emergency exit lights having separate power sources will be required for any
exiting system serving 100 or more occupants.
22.A minimum of one 2- A -10 -BC rated fire extinguisher is required for each 3000
feet of floor area, with a travel distance not to exceed 75 feet.
23.A fire extinguisher with K -type rating must be mounted in the kitchen area.
Page 8 of 10 2
24.Aisles must be provided from all areas with seats; a minimum aisle width of
36 inches is required when seating is on one side and a minimum of 44
inches is required when seating is on both sides.
25. Exits must be separate from each other by a distance equal to or greater than
half the length of the maximum overall diagonal dimension of the area served.
26. Candles and other open flame devices must not be used in places of
assembly.
27. Storage of combustible materials must be neat and orderly.
28. No storage is permitted underneath stairs.
29.Interior wall and ceiling finish materials must be either class A or B as
specified in code books NFPA 101 and 255.
30.An automatic extinguishing system must be provided in the catering /teaching
kitchen to protect all commercial cooking equipment.
31. Hood system fire protection must be serviced and tagged every six months.
32.A manual fire alarm system with manual pull stations located along the path
of egress, horns, and strobes located throughout the occupiable areas and
with detection in electrical and mechanical rooms must be provided.
33. The fire sprinkler system and alarm systems must be monitored by an
approved central station monitoring service.
Miscellaneous Conditions
34.A clear width of 30 inches, minimum, and a clear height of 78 inches,
minimum, must be maintained from the face of electrical switchboards and
panel boards to an aisle or corridor. CFC sec. 8509.2
35. Workspace around switchboards and panel boards shall be provided per the
National Electrical Code. This space must not be used for storage.
36. All rooms used for assembly purposes, with an occupant load of 50 or more,
and where fixed seating is not installed, must have the capacity of the room
visibly posted near the main exit from the room and on an approved sign.
37. Decorative materials, including curtains, must be treated and maintained to
remain flame retardant.
Page 9 of 10 0 2 k'_S
38.The seating arrangement and spacing in the multi - purpose presentation
hall /theater must comply with California Fire Code Article 25 Section 2501.10.
39.The Recreation and Parks Department will submit a request to Metropolitan
Transportation Authority (MTA) for the use of State Proposition A funds to
provide shuttle service for the community during special events which are
expected to draw large numbers of participants.
40. Before building permits are issued, the applicant will develop plans, which
indicate that the multi - purpose community center is in substantial
conformance with plans approved and on file with the Department of
Community, Economic and Development Services. Any subsequent
modification to the project as approved will be referred to the Director of
Community, Economic and Development Services for a determination
regarding the need for City Council review of the proposed modification.
41. Before building permits are issued, a geotechnical report is required.
42. The City of El Segundo must acknowledge receipt and acceptance of the
Project Conditions by executing the acknowledgement below.
By signing this document, the City of El Segundo certifies that it has read, understood,
and agrees to the Project Conditions listed in this document.
Mary Strenn
City Manager, City of El Segundo
Page 10 of 10
02 t
ATTACHMENT 2
COMMUNITY CENTER
HISTORICAL TIME LINE
July 17, 2001
Selection of LPA, project architects
Fall 2001
Needs Assessment Survey
October 27, 2001
Community Workshop, LPA meets with community members to
March 6, 2003
produces a priority list.
December 17, 2001
Needs Assessment Final Report
January 16, 2002
Planning Commission and Recreation and Parks Commission
April 1, 2002
Recreation and Parks Commission
May 15, 2002
Recreation and Parks Commission
August 15, 2002
Planning Commission, Special Public Hearing, Public Testimony
September 12, 2002
Planning Commission, Public Testimony
September 17, 2002
City Council Meeting
October 8, 2002
City Council and Recreation and Parks Commission (Workshop)
November 19, 2002
City Council Meeting
December 17, 2002
City Council Meeting
January 22, 2003
Staff and LPA meet with Co- Operative Nursery at Clubhouse
regarding playground area and equipment.
March 6, 2003
Planning Commission
March 18, 2003
City Council Meeting
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CITY OF EL SEGUNDO
ATTACHMENT 4
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING:
SUBJECT:
APPLICANT & PROPERTY OWNER:
REQUEST:
PROPERTY INVOLVED:
Introduction
March 6, 2003
Environmental Assessment No. 590
Conditional Use Permit No. 02 -02
City of El Segundo
New Community Center to exceed the
maximum height allowed in the Open
Space (O-S) Zone.
300 East Pine Avenue
The proposed project is a request for a conditional use permit (CUP) for a new
community center to be constructed at 300 East Pine Avenue. A CUP is required
for new buildings in the Open Space (O -S) Zone and buildings that exceed the
maximum 26 -foot height allowed in the O -S Zone. The location of a building in
the Open Space Zone, its height and environmental impacts are the only issues
associated with the proposed project that require action by the Planning
Commission.
Recommendation
Planning staff recommends the Planning Commission adopt Resolution No.
2546, recommending the City Council approve Environmental Assessment No.
590 and Conditional Use Permit No. 02 -02, with conditions.
Background
The original project concept was initially reviewed by the Planning Commission at
its joint meeting with the Recreation and Parks Commission, held on January 16,
2002. Subsequent meetings were held by the Recreation and Parks Commission
on April 1 and May 15, 2002. The purpose of those meetings was to discuss
design revisions regarding the proper allocation of square footage for each
intended use of the facility such as the number of . classrooms, the size of the
theater and the possibility of incorporating a multi - purpose gymnasium. The
Planning Commission held a special public hearing on August 15, 2002. They
took public testimony on the proposed project, but no action was taken. The
Commissioners reached a unanimous decision to continue the public hearing
038
until September 12, 2002. At that meeting, the item was reopened and additional
public testimony was entered into the record for City Council consideration.
Following the two Planning Commission meetings, City Council met on
September 17, 2002 and considered the input from the community. On October
8, 2002, a joint meeting between City Council and the Recreation and Parks
Commission was held to gather further public comment. At its November 19,
2002 meeting, the City Council provided further design recommendations tc staff
and advised that the gymnasium be removed. On December 17, 2002, City
Council was presented with an alternate design, without the gymnasium, that
reflected the concerns raised during public testimony. After reviewing the new
design, the City Council directed staff to make more revisions and scale down
the size of the building to reduce impacts on the surrounding area. Staff has re-
evaluated the environmental impacts based on the scope of the new project.
IV. Analysis
This staff report analyzes the potential impacts of the revised design on the
surrounding community.
The project includes demolishing the existing clubhouse to construct a 20,837
square foot, multi - purpose community center. A combination of materials will be
used to make the facility an attractive and inviting center for community activities.
The majority of the facility will be painted concrete enhanced with glass, wood
siding and wood trellis provided for window shading. A shaped metal, roof for the
theater is proposed to add character and aesthetic appeal. The new facility will
contain:
• 4,615 square foot multi - purpose presentation hall /theater
• 6,831 square feet of multi - purpose classrooms
• 762 square foot catering /teaching kitchen
• 3,490 square feet of lobby and reception area, office and storage space
• 5,139 square feet of hallway circulation, mechanical rooms, janitorial
closets and structural support
The lowest floor of the proposed community center will be built one foot above
the floor level of the existing clubhouse, which is currently 12 feet below street
level. Constructing the facility at this elevation allows for maximum tree
preservation and accessibility for the disabled throughout the facility and
surrounding park area. The height of the proposed facility from the lowest grade
will be 32 feet, exceeding the 26 -foot- maximum allowable height by six feet.
However, the visible height from Pine Avenue will range from nine feet to 15 feet
2 inches, which is significantly below the 26 -foot maximum. The visible height of
the existing clubhouse from Pine Avenue ranges between eight feet 11- inches
and 14 feet six - inches, which is the top of the existing chimney.
The footprint of the new facility will extend approximately three feet beyond the
existing easterly facing wall, 11 feet ten - inches beyond the furthest southerly
facing wall, and the new lobby /entrance will extend approximately nine feet
2
039
beyond the edge of the overhang attached to the existing northerly facing wall.
The westerly facing wall of the new facility will extend approximately one foot four
inches into the lawn area located west of the existing skate circle. The
expansion of the new facility will not reduce the size of the youth and 'tot" play
areas. These areas have been redesigned to provide —a safer layout, with new
equipment offering a variety of activities.
An additional 74 parking spaces would be added to support the new community
center, however, two spaces will eventually be removed on Eucalyptus Drive to
accommodate a future sewer pump station expansion. Parking mitigation
measures have been proposed in the form of conditions of approval in the
Resolution. The proposed mitigation measures to offset the expected parking
demand increase include the City posting of directional signage for additional
parking at other City lots for events and activities with a large number of
attendees and providing shuttle service during special events which are expected
to draw an abnormally high number of participants.
The City contracted a certified arborist to visit the project site to study each
species of tree in the affected area. The arborist evaluated the condition and
health of each tree to determine the possibility of preservation or relocation.
Based on the arborist's report, the project will result in a loss of eight existing
trees and the relocation of 13 existing trees, which were determined to be in
acceptable condition to withstand the disruption. The project also includes 18
new replacement trees of various sizes to soften the impact of the building and
provide aesthetic appeal to the surrounding area.
Site Description
The proposed project site is located within Recreation Park, south of Pine
Avenue, north of Holly Avenue, east of Eucalyptus Drive and west of Penn
Street. The lot slopes gradually down from the. northwest to southeast with a 12-
foot decrease in elevation.
Surrounding Area
The surrounding area is developed with single - family, two- family, and multiple -
family residential units, public facilities, and neighborhood commercial
immediately to the south.
Surrounding land uses are as follows:
Land Use Zone
North: Single/Two- Family Residential R -1/R -2
South: Public Facilities /Neighborhood Commercial PF /C -2
East: Multi - Family Residential R -3
West: Single /Multi - Family Residential R -1/R -3
3 o4o
Code Considerations
Conditional Use Permit - Purpose, Findings, and Analysis
The applicant is requesting approval for a Conditional Use Permit for the
construction of a multi - purpose recreational building in conjunction with a park
and playground facility and also for a structure exceeding the maximum
allowable height of 26 feet in the Open Space (O -S) Zone, as required by-Section
15 -19 -5 of the El Segundo Municipal Code (ESMC). Section 15 -23 -5 of the
ESMC states that the purpose of a conditional use permit shall be:
A. To assure the compatibility of the particular use on the particular
site in relationship to other existing and potential uses within the
general area in which the use is proposed to be located;
B. To assure the proposed use is consistent and compatible with the
purpose of the zone in which the site is located; and,
C. To recognize and compensate for potential impacts that could be
generated by the proposed use, such as noise, smoke, dust,
fumes, vibration, odors, traffic, and hazards.
In accordance with Section 15 -23 -5 of the Zoning Code, the Planning
Commission or City Council may grant a CUP if it is determined that all the
following findings can be met (the findings appear in bold, with City staff's
analysis following):
1. That the proposed location of the conditional use is in accord
with the objectives of this title and the purposes of the zone in
which the site is located.
The proposed community center will replace the existing George E.
Gordon Clubhouse. The ' purpose of the Open Space Zone is to provide
the community with adequate recreational opportunities. The demand for
multi - purpose classrooms and presentation hall /theater space has
increased over time as the City's population has grown. The larger facility
will provide opportunities for more residents to participate in specialized
classes, community events and activities and theatrical performances.
2. That the proposed location of the conditional use and the
conditions under which it would be operated or maintained will
not be detrimental to the public health, safety or welfare, or
materially injurious to properties or improvements in the
vicinity.
The proposed location of the community center was determined by the
existing George E. Gordon Clubhouse, general topography of the park,
and feasible design scenarios. This location provides optimum use of the
4 041
existing natural grade with minimal impact on the surrounding residents or
other park facilities. The location, size, design and operating
characteristics of the proposed community center will not create conditions
which may be objectionable, detrimental to the public health, safety and
welfare or incompatible with other permitted uses in the vicinity.
Furthermore, mitigation measures are proposed to address event - specific
parking demand increases. Therefore; the project will not be materially
injurious to property or improvements in the vicinity.
3. That the proposed conditional use will comply with each of the
applicable provisions of this chapter.
The proposed conditional use permit complies with the applicable
provisions of Chapter 15 -23 -7 of the El Segundo Municipal Code since
proper notification and a public hearing were provided, proper hearing
decision and records will be compiled, and the required findings will be
considered.
As described and analyzed above, staff recommends that since the required
three CUP findings can be made, the Planning Commission recommends that
the City Council approve CUP No. 02 -02, with conditions. The Planning
Commission may consider and impose conditions through the CUP process,
which it deems necessary, in order to meet the required findings.
General Plan and Zoninq
The site is designated as Recreation Park in the General Plan Open Space and
Recreational Use Element, and the site is zoned Open Space (O -S).
The proposed community center is consistent with Goal OS1 and Objective OS1-
1 of the Open Space and Recreational Use Element of the General Plan. This
goal and objective are concerned with the preservation of existing as well as
acquisition of future recreational facilities which are adequate for serving the
needs of existing and future residential population.
The project is also consistent with Policy LU6 -1.1 of the Land Use Element of the
General Plan. The policy urges the City to continue to provide uniform and high
quality recreational opportunities.
Inter - Departmental Comments
The project application and plans were circulated to inter - departmental staff and
comments received by the Police Department, Fire Department and Building and
Safety Division have been included as conditions of approval in the Resolution.
5 042
V. Environmental Review
The size of the proposed Community Center will impact existing visual and
physical conditions, however, the General Plan encourages new facilities
intended to serve the needs of the existing and future residential population. The
community has expressed a desire for increased classroom space, which was
incorporated in the current plans. Overall, the expanded space allows for greater
usage and flexibility in the present and for the future.
An Initial Study was prepared by staff to evaluate the potential adverse
environmental impacts related to the proposed project. No significant adverse
environmental impacts were identified, and a Mitigated Negative Declaration of
Environmental Impacts was prepared.
The Conditions of Approval attached to draft Resolution No. 2546 and the
mitigation measures included in the Negative Declaration address the areas of
concern identified in the Initial Study and reduce the impacts to less than
significant levels. The areas specifically identified were cultural resources,
hazards and hazardous materials, hydrology /water quality, and
transportation /traffic.
VI.- Conclusion
Staff recommends that the Planning Commission adopt Draft Resolution No.
2546 recommending that the City Council approve Environmental Assessment
No. 590 and Conditional Use Permit No. 02 -02, with conditions. The City Council
public hearing on Environmental Assessment No. 590 and Conditional Use
Permit No. 02 -02 is scheduled for March 18, 2003.
VII. Exhibits
A. Draft Planning Commission Resolution No. 2546
B. Planning Commission Staff Report, September 12, 2002
C. Planning Commission Staff Report, Special Meeting August 15, 2002
D. Initial Study /Mitigated Negative Declaration
Plans
Jn -
Lod Yuan,
Planning Tech ician
Uame M. Hansen,
ire or of Community, Economic and Development Services
PAPlanning & Building Safety\ PROJECTS \576- 599\EA- 590\3- 6staffreport
6 J4
I. BACKGROUND
ATTACHMENT 5
City Segundo of E1
DEPARTMENT OF COMMUNITY, 350 Main Street
ECONOMIC, AND DEVELOPMENT SERVICES El Segundo, CA 90245
(310) 322 -4670
FAX (310) 322 -4167
www.elsegundo.org
ENVIRONMENTAL CHECKLIST FORM
PROJECT No. EA No. 590 and CUP No. 02 -02
1. Project Title: El Segundo Community Center
2. Lead Agency Name and Address: City of El Segundo, 350 Main Street, El Segundo, CA
90245
3. Contact Person and Phone Number: Lori Yuan, Planning Technician, (310) 524 -2341
4. Project Location: 300 East Pine Avenue, El Segundo, CA 90245
5. Project Sponsor's Name and Address: City of El Segundo, 350 Main Street, El Segundo, CA
90245
6. General Plan Designation: Open Space
7. Zoning: O -S
8. Description of Project: (Describe the whole action involved, including but not limited to later
phases of the project, and any secondary, support, or off -site features necessary for its
implementation. Attach additional sheets if necessary)
The proposed project is a new, 20,837 square foot Community Center development with a multi-
purpose presentation hall /theater, various multi - purpose rooms /classrooms, a catering kitchen,
lobby /reception area, and offices. The floor plan provides 762 square feet of catering and
teaching kitchen, 4,615 square feet of presentation hall /theater, including an elevated
performance platform, workshop and storage area, and dressing rooms with a shared restroom,
and 6,831 square feet of multi - purpose classroom space. This includes a fitness /dance studio,
arts and crafts studio, and "tiny- tots" classroom. Support space for the lobby and reception
area, administrative offices, restrooms and general storage totals 3,490 square feet and hallway
circulation, mechanical rooms, janitorial closets and other structural support totals 5,139 square
feet.
044
The scope of the project also includes additional parking and tree removal, relocation and
replacement. The existing perimeter parking along the park on Pine Avenue and the parking
lots to the east and south of the project site will be restriped and reconfigured to provide 74
additional parking spaces. Also, due to the increased footprint of the new facility in comparison
to the existing community clubhouse and the location of existing trees on the site, some tree
removal and relocation will be necessary.
9. Surrounding Land Uses and Setting: (Briefly describe the project's surroundings)
The subject site is located within the Open Space Zone, which serves the community as a
gathering place for sporting and special events. It is surrounded by the Single - Family
Residential (R -1), Two - Family Residential (R -2), Multi - Family Residential (R -3), Neighborhood
Commercial (C -2) and Public Facilities (PF) Zones.
10. Other Public Agencies Whose Approval is Required (e.g., permits, financing approval, or
participation agreement):
None
II. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED:
The environmental factors checked below ( X ) would be potentially affected by this project, involving at
least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following
pages.
�I
Aesthetics
X
Hazards & Hazardous
Public Services
Materials
Agricultural Resources
X
Hydrology/Water Quality
Recreation
Air Quality
Land Use /Planning
X
Transportation/Traffic
Biological Resources
Mineral Resources
Utilities /Service Systems
X
Cultural Resources
Noise
Mandatory Findings of
Significance
Geology /Soils
Population /Housing
�I
III. DETERMINATION:
On the basis of this Initial Study of Environmental Impact, the Planning Commission of the City of El
Segundo finds the following:
I find that the proposed project COULD NOT have a significant effect on the environment, and a -
NEGATIVE DECLARATION will be prepared.
I find that although the proposed project could have a significant effect on the environment, there will
not be a significant effect in this case because revisions in the project have been made by or agreed
X
to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared.
I find that the proposed project MAY have a significant effect on the environment, and an
ENVIRONMENTAL IMPACT REPORT is required. .
I find that the proposed project MAY have a "potential significant impact" or "potentially significant
unless mitigated" impact on the environment, but at least one effect (1) has been adequately
analyzed in an earlier document pursuant to applicable legal standards, and (2) has been addressed
by mitigation measures based on the earlier analysis as described on attached sheets. An
ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to
be addressed.
I find that although the proposed project could have a significant effect on the environment, because
all potentially significant effects (a) have been analyzed in an earlier EIR or NEGATIVE
DECLARATION pursuant to applicable standards and (b) have been avoided or mitigated pursuant to
that earlier EIR or NEGATIVE DECLARATION, including, revisions or mitigation measures that are
imposed upon the proposed project, nothing further is required.
tj
U me M. Hansen,
irect r of Community, Economic and Development Services;
nd ecretary of the Planning Commission
City of El Segundo
3
-�2//z /a3
Date
q6
IV. EVALUATION OF ENVIRONMENTAL IMPACTS
1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the
information sources a lead agency cites in the parentheses following each question. A "No Impact' answer is
adequately supported if the referenced information sources show that the impact simply does not apply to projects
like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be
explained where it is based on project- specific factors as well as general standards (e.g. the project will not
expose sensitive receptors to pollutants, based on a project- specific screening analysis).
2) All answers must take .account of the whole action involved, including off -site as well as on -site, cumulative as
well as project - level, indirect as well as direct, and construction as well as operational impacts.
3) Once the lead agency has determined that a particular physical impact may occur, then the checklist -answers
must indicate whether the impact is potentially significant, less than significant with mitigation, or less than
significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be
significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an
EIR is required.
4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of
mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact."
The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less
than significant level (mitigation measures from Section 17, "Earlier Analysis," may be cross - referenced).
5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has
been adequately analyzed in an earlier EIR or negative declaration. Section 15063 (c) (3) (d). In this case, a
brief discussion should identify the following:
(a) Earlier Analysis Used. Identify and state where they are available for review.
(b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of
and adequately analyzed in an earlier document pursuant to applicable legal standards, and state
whether such effects were addressed by mitigation measures based on the earlier analysis.
(c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated,"
describe the mitigation measures which were incorporated or refined from the earlier document and the
extent to which they address site - specific conditions for the project.
6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential
impacts (e.g. general plans, zoning ordinances). Reference to a previously prepared or outside document should,
where appropriate, include a reference to the page or pages where the statement is substantiated.
7) Supporting Information Sources: A source list should be attached, and other sources used or individuals
contacted should be cited in the discussion.
8) This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should
normally address the questions from this checklist that are relevant to a project's environmental effects in
whatever format is selected.
9) The analysis of each issue should identify: (a) the significance criteria or threshold used to evaluate each
question; and (b) the mitigation measure identified, if any, to reduce the impact to less than significance.
4
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
1. AESTHETICS. Would the project:
a Have a substantial adverse effect on a scenic vista? X
No. This is an existing developed site that is not designated as a scenic vista or hi hwa .
b) Substantially damage scenic resources, including, but not limited to
trees, rock outcroppings, and historic buildings within a state
X
scenic highway?
No. The project area is not located near a state scenic hi hwa . No miti ation is re wired.
c) Substantially degrade the existing visual character or quality of the
site and its surroundings?
X
The facility layout, design and construction materials were selected to reduce visual impact and provide architectural
features that blend in with the surrounding neighborhood. The proposed height of the community center is
approximately 15 feet two- inches from the Pine Avenue street level and 32 feet from the south park side, totaling
20,837 square feet. The footprint of the new building will extend approximately three feet beyond the existing easterly
facing wall, 11 feet ten - inches beyond the furthest southerly facing wall, and the new lobby /entrance will extend
approximately nine feet beyond the edge of the overhang attached to the existing northerly facing wall. Careful
consideration was given to design the new community center to fit into the sloping topography with minimal disturbance
to the elevations and surrounding trees. In addition, maintaining the current square footage dedicated to "tot" and
youth play areas was also a consideration. In order to accommodate these various issues of concern and still maintain
the most functional and aesthetically pleasing design, the new building would extend approximately one foot four
inches into the lawn area located west of the existing skate circle.
Another approach to minimizing the aesthetic impact of the new building was to design several different roof heights so
there is not one solid tall wall. The highest point is the top of a curved roof over the fitness /dance studio. As stated,
this point is 15 feet two- inches from the Pine Avenue street level. The full 32 feet of the building height could only be
seen from the park side.
A certified arborist was contracted to visit the project site to study each species of tree in the affected area. The
arborist's report identified the condition, health and possibility of preservation or relocation for each individual tree
within the project area. The project will result in a loss of eight existing trees and relocation of 13 existing trees in
acceptable condition to withstand the disruption. There would be 18 replacement trees of various sizes planted on the
property to soften the impact of the building and provide aesthetic appeal to the surrounding area. They would also
provide shade and help maintain the park's atmosphere.
d) Create a new source of substantial light or glare, which would
adversely affect day or nighttime views in the area?
X
No. This is an existing developed site in an urbanized setting. The proposed lighting would adhere to the City of El
Segundo's Municipal Code limiting the illumination levels around the building perimeter and along the walkway at the
property line. Recommendations provided by the El Segundo Police Department suggested a minimum of one
footcandle illumination on the ground surface around all sides of the building. Also, aisles, passageways and
recesses related to and within all sides of the building complex should be illuminated with a minimum of .25 -.50
footcandles during hours of darkness. On occasion, special performances or activities at the existing clubhouse facility
require the alteration of regular operating hours, which is also expected to continue at the new community center.
Interior and exterior lighting will remain on during nighttime special events or performances which require the facility to
operate beyond the normal closing hour, but based upon the recommended illumination levels, it is not expected to
impact the surrounding residential area.
2. AGRICULTURE RESOURCES. In determining whether impacts to agricultural resources are significant environmental
effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997)
prepared by the California Department of Conservation as an optional model to use in assessing impacts on agriculture
and farmland. Would the project:
a) Convert Prime Farmland, Unique Farmland or Farmland of
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
Statewide Importance (Farmland), as shown on the maps prepared
pursuant to the Farmland Mapping and Monitoring Program of the
X
California Resources Agency to non-agricultural use?
There will be no direct or indirect affect on farmlands and or agricultural resources because no such operations or
resources exist within the surrounding area of the proposed project.
b) Conflict with existing zoning for agricultural use, or a Williamson
I
I
Act contract?
X
The City of El Segundo has no sites zoned for agricultural use and no land under Williamson Act contract.
No mitigation is required.
c) Involve other changes in the existing environment, which, due to
their location or nature, could result in conversion of Farmland, to
X
non-agricultural use?
There are no agriculturally zoned sites in the City of El Segundo. No mitigation is required.
3. AIR QUALITY. Where available, the significance criteria established by the applicable air quality management or air
pollution control district may be relied upon to make the following determinations. Would the proj ect:
a) Conflict with or obstruct implementation of the applicable air quality
Ian?
X
The site is located within the regional non - attainment area as defined by the Environmental Protection Agency (EPA)
and the South Coast Air Quality Management District (SCAQMD). Operations at the site will not significantly alter the
quality of the air in the area.
b) Violate any air quality standard or contribute substantially to an
X
existing or projected air quality violation.
1� 4
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
The new community center would replace an existing community clubhouse with the same uses. Construction activity
may, however, contribute to fluctuations in air quality. The following mitigation measures will minimize the impact on
the surrounding areas during construction.
MM -1 During grading and construction, dust control measures are required in accordance with the City's dust
control regulations (Chapter 7 -3 of the ESMC). Grading must be discontinued during first -stage smog alerts
and suspended when wind velocity exceeds 15 miles per hour. All hauling trucks must have loads covered or
wetted and loaded below the sideboards to minimize dust.
MM -2 The South Coast Air Quality Management District (SCAQMD) has promulgated rules and applicable standards
including, without limitation, the following: Rule 402 - Nuisances; Rule 403 - Fugitive Dust; and Rule 2202 -
On -Road Motor Vehicle Mitigation Options. The applicant must use best management practices in compliance
with Rule 402 during the operation of construction equipment. Construction generated noise must be limited
between the hours of 7 A.M. to 6 P.M., Monday through Saturday, unless such hours are extended pursuant to
a Noise Permit issued by the City. During the construction phase, all unpaved construction areas must be
wetted at least twice daily during excavation, grading, and construction and temporary covers for stockpiles
must be used to reduce dust emissions by as much as 50 percent. The applicant must ensure that all
materials transported off -site will be either sufficiently watered or securely covered in compliance with Rule
403. Resultant peak daily exhaust emissions from diesel- and gasoline - powered construction equipment must
be monitored to control emission levels that exceed SCAQMD screening thresholds. During construction,
trucks and vehicles in loading or unloading queues must keep their engines off, when not in use, to reduce
vehicle emissions. Construction activities must be phased and scheduled to avoid emission peaks, and
construction must be discontinued during first- and second -stage smog alerts. On -site vehicle speed during
construction must be limited to 15 mph. Before the City issues a Grading Permit for each Project Area, the
applicant must provide a Construction Management Plan to the City for review and approval relative to
compliance with the appropriate SCAQMD standards during the construction phase. Daily records will be
maintained by the applicant throughout the construction phase.
The new community center was compared to significance threshold tables 6 -2 and 9 -1 of the CEQA Air Quality
Handbook, prepared by the South Coast Air Quality Management District (SCAQMD). These thresholds are for
emissions of Reactive Organic Gas (ROG), Nitrogen Oxides (Nox), Carbon Monoxide (CO), and Particulates (PMlo).
Table 6 -2 screens thresholds of potential significance during daily project operations based upon primary land use and
square footage. While there is no specific category for a community center, several categories within this table are
similar in operational nature to the new community center, such as government center, library, special activity center,
or community college. In comparison to any of these, the emissions associated with the proposed 20,837 square foot
community center is significantly less than the maximum screening thresholds. For example, a library may be 51,000
square feet and a community college may be 150,000 square feet before either is considered to have potentially
significant air quality impacts.
Table 9 -1 screens construction emissions of ROG, Nox, CO, and PM1o. The table identifies the formula as the total
project square footage (20,837) divided by 1,000, then multiplied by the emission factor for each pollutant (listed in
Table 9 -1) and divided by the number of days for project construction. Based upon this formula, using 20,837 square
feet and 260 days of estimated construction, construction of the new community center would produce four pounds per
day of ROG, 65 pounds per day of Nox, 14 pounds per day of CO, and four pounds per day of PM1o. The amount of
construction emissions for these substances are at least 35 percent less than the emissions thresholds established by
SCAQMD (75 pounds per day for ROG, 100 pounds per day for Nox, 550 pounds per day for CO, and 150 pounds per
day for PM1o).
Based upon comparison of the project with SCAQMD screening thresholds, there would be no significant impact.
c) Result in a cumulatively considerable net increase of any criteria
ilJ�i
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
pollutant for which the project region is non - attainment under an
applicable federal or state ambient air quality standard (including
X
releasing emissions, which exceed quantitative thresholds for
ozone precursors ?
The project replaces an existing community clubhouse. The nature of the project and its operation will not result in a
considerable net increase of any pollutants or exceed thresholds for ozone precursors. See response to 3b. above.
d ) Expose sensitive receptors to substantial pollytant concentrations? X
While a small amount pollutants will be released during construction, daily operations at the site will not expose
sensitive receptors to pollutants since this facility will produce no pollutants. No mitigation is required.
e) Create objectionable odors affecting a substantial number of
T
X
people?
I
I
No. The events and classes scheduled at the new Community Center will not create any objectionable odors. Paints
and glazes utilized for arts and crafts are water based and lead -free. A minimal amount of latex paint may be used in
theatrical set design, but the odor created will only affect the workshop area where the sets are designed. The kilns
used for pottery classes will be electric instead of natural gas and the room will have appropriate ventilation to ensure
the room temperature and air quality of the classroom is consistent. No mitigation is required.
4. BIOLOGICAL RESOURCES. Would the project:
a) Have a substantial adverse effect, either directly or through habitat
modifications, on any species identified as a candidate, sensitive,
or special status species in local or regional plans, policies, or
X
regulations, or by the California. Department of Fish and Game or
U. S. Fish and Wildlife Service?
The site is previously developed and is located in an urbanized area where no candidate, sensitive, or special status
species are known to exist. No mitigation is required.
b) Have a substantially adverse effect on any riparian habitat or other
sensitive natural community identified in local or regional plans,
policies, regulations or by the California Department of Fish and
X
Game or U. S. Wildlife Service?
The site is in an urbanized area where no riparian habitat is known to exist. No mitigation is required.
c) Have a substantial adverse effect on federally protected wetlands
as defined by Section 404 of the Clean Water Act (including, but
not limited to, marsh, vernal pool, coastal, etc.) through direct
X
removal, filling, hydrological interru tion, or other means?
No wetlands exist at the site. No mitigation is required.
d) Interfere substantially with the movement of any resident or
migratory fish or wildlife species or with established native resident
X
migratory wildlife corridors, or impede the use of native wildlife
nursery sites?
The site is previously developed. No known migration corridors area pparent. No mitigation is required.
e) Conflict with any local policies or ordinances protecting biological
X
resources, such as a tree preservation policy or ordinance?
Existing mature trees in the project area are not designated as heritage trees. . The City does not have a tree
preservation policy or ordinance. A certified arborist prepared a report identifying the species of trees at the
Community Center site and their condition. Careful consideration was given to the design and placement of the
building to preserve or relocate as many mature trees as possible.
f) Conflict with the provisions of an adopted Habitat Conservation
Plan, Natural Conservation Community Plan, other approved local,
X
regional, or state habitat conservation Ian?
`� 1.
Issues and Supporting Information
Potentially
Less Than
Less
No .
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
This site is not affected by the provisions of a Habitat Conservation Plan, a Natural Conservation Community Plan, or
other habitat conservation plan. No mitigation is required.
5. CULTURAL RESOURCES. Would the project:
a) Cause a substantial adverse change in the significance of a
historical resource as defined in Section 15064.5?
X
No. A record search of the California Historical Resources Information System did not identify any resources within '/2
mile of the project site. In addition, Section 15064.5 of the State CEQA Guidelines defines a historical resource as: (1)
a resource listed in or determined to be eligible by the State Historical Resources Commission, for listing in the
California Register of Historical Resources; (2) a resource listed in a local register of historical resources or identified
as significant in a historical resource survey meeting certain state guidelines; or (3) an object, building, structure, site,
area, place record or manuscript which a lead agency determines to be significant in the architectural, engineering,
scientific, economic, agricultural, educational, social, political, military or cultural annals of California, provided that the
lead agency's determination is supported by substantial evidence in light of the whole record. A project - related
significant adverse effect could occur if the proposed project would adversely affect a historical resource meeting one
of these definitions. Currently, the proposed Community Center site is developed with a community clubhouse serving
a similar purpose. No buildings presently listed in, or identified as eligible for listing in, the California Register of
Historical Resources are located on the project site. Similarly, no resources listed in a local register of historical
resources or within a historical resources survey are located within the project site. Finally, the existing clubhouse has
not contributed to the architectural, engineering, scientific, economic, agricultural, educational social, political military or
cultural annals of California. The project would thus not have any potential to affect significant historical resources as
defined in Section 15064.5.
b) Cause a substantial adverse change in the significance of an
archaeological resources pursuant to Section 15064.5?
X
The site and surrounding areas are fully urbanized and developed environments and further archaeological studies are
not necessary, nor are preservation efforts. There is no evidence that archeological resources are located on the
project site, however, there is still the possibility that the construction phase of the new Community Center could
encounter archeological resources. A mitigation measure is provided to reduce any potentially significant impacts the
proposed Community Center would have.
MM -3 In the event that paleontological or archaeological resources are encountered during the course of grading, all
development must cease in these areas until the paleontological or archaeological resources are properly
assessed and subsequent recommendations are determined by a qualified paleontologist or archaeologist.
c) Directly or indirectly destroy a unique paleontological resource or
site or unique geologic feature?
FX
No unique paleontological resources or sites or unique geologic features are known to exist on site, which has been
previously disturbed through the construction of the existing community clubhouse. Limited grading would be
associated with the construction of the new Community Center, but no impacts to paleontological resources are
expected. Mitigation Measure MM -3, above, would ensure that no significant impacts would occur.
d) Disturb any human remains, including those interred outside of
—F
formal cemeteries? I
X
No human remains, burial sites, or cemeteries are known to exist on site. Mitigation Measure MM -3, above, would
ensure that no significant impacts would occur.
6. GEOLOGY AND SOILS. Would the project:
a Expose people or structures to potential substantial adverse effects, including
the risk of loss, in'u ry or death involvin :
(i) Rupture of a known earthquake fault, as delineated on the most
recent Alquist - Priolo Earthquake Fault Zoning Map issued by
the State Geologist for the area or based on other substantial
X
evidence of a known fault? Refer to Division of Mines and
Geology Special Publication 42.
J`
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
incorporated
There are no Alquist - Priolo zones in the City of El Segundo. Division of Mines and Geology Special Publication 42
does not designate this site as a potential for fault rupture. No mitigation required.
(ii) Strong seismic ground shaking? I I I X
The City of El Segundo is located approximately six miles from the Palos Verdes Fault, which is the closest active
fault. The Community Center building will be designed in compliance with the 2001 California Building Code (with
amendments), which contains the most updated and restrictive building codes for seismic safety. No mitigation
required.
(iii) Seismic - related ground failure, including liquefaction? X
There is no risk of liquefaction based on the State of California Seismic Hazard Zones - Venice Quadrangle (March
25, 1999. No mitigation required.
iv Landslides? X
There is no risk of landslides based on the State of California Seismic Hazard Zones - Venice Quadrangle (March
25, 1999. No mitigation required.
b Result in substantial soil erosion or the loss of topsoil? X
Not anticipated. The site is previously developed. A geotechnical investigation report will provide foundation design
recommendations accordingly.
(c) Be located on a geologic unit or soil that is unstable, or that would
become unstable as a result of the project, and potentially result in
on- or off -site landslide, lateral spreading, subsidence, liquefaction
or collapse?
X
The issues of landslides and liquefaction are not potential risk factors since the City of El Segundo based on the State
of California Seismic Hazard Zones — Venice Quadrangle (March 25, 1999). In addition, the City will have a
eotechnical study performed to make recommendations on design based on soil analysis.
(d) Be located on expansive soil, as defined in Table 18 -a -B of the
Uniform Building Code (1994), creating substantial risks to life or
X
property?
Not anticipated. The soils in the general area are comprised of sandy material, which is not subject to being
expansive, however, a geotechnical engineer will be conducting soils tests and providing design recommendations.
(e) Have soils incapable of adequately supporting the use of septic
tanks or alternative wastewater disposal systems where sewers
T
are not available for the disposal of wastewater?
The proposal will not require an alternative wastewater disposal system. The site does not contain septic tanks or other
alternative wastewater disposal systems. No mitigation is required.
7. HAZARDS AND HAZARDOUS MATERIALS. Would the project:
a) Create a significant hazard to the public or the environment
through the routine transport, use or disposal of hazardous
X
materials?
No. The new Community Center will not require the use or transportation of hazardous materials. Paints utilized for
arts and crafts are water based poster -type paints and glazes utilized for ceramics are lead -free. Occasionally there is
a minimal amount of latex paint on the premises, which is used for theatrical set design. The existing Clubhouse has a
kiln as will the new Community Center. The kiln will be electric instead of natural gas and will have the proper
ventilations stem to keep a consistent room temperature in the classroom. Not miti ation is re uired.
b) Create a significant hazard to the public or the environment
through reasonably foreseeable upset and accident conditions
involving the likely release of hazardous materials into the
X
environment?
No. Paints and finishing products utilized for arts and crafts are water based and lead -free. A minimal amount of latex
paint would occasionally be stored on the premises during the design and construction of theatrical sets. No mitigation
is required.
c Emit hazardous emissions or handle hazardous or acutely X
10 _
0 5 .1
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
hazardous materials, substances, or waste within one - quarter mile
of an existing or proposed school?
The site is within one - quarter mile from two existing public schools (El Segundo High School and El Segundo Middle
School) and one private school (St. Anthony's). A study was conducted in 1992, which determined there is asbestos in
the current Clubhouse. Several mitigation measures will be incorporated with regard to asbestos abatement during
initial demolition and grading activities. In addition, a more updated study to determine the presence of asbestos and
lead will be conducted prior to demolition.
MM -4 Asbestos and lead -based paint analysis and removal must be performed in conformance with federal, state
and local regulations.
MM -5 All activities associated with asbestos must be conducted under the direct supervision of a certified asbestos
consultant.
MM -6 Demolition of structures that have asbestos containing materials (ACM) must comply with the South Coast Air
Quality Management District (SCAQMD) Rule 1403 — Asbestos Emissions from Demolition /Renovation
Activities.
d) Be located on a site which is included on a list of hazardous
materials sites compiled pursuant to Government Code Section
65962.5 and, as a result would it create a significant hazard to the
X
public or the environment?
This site has not been included on a list of hazardous materials sites and therefore will be of no hazard to the public or
the environment. No mitigation is required.
e) For a project located within an airport land use plan or, where such
a plan has not been adopted, within two miles of a public airport or
public use airport, would the project result in a safety hazard for
X
people residing or working in the project area?
The project site is located within two miles of the Los Angeles International Airport (LAX). The project is not within the
jurisdiction of the Los Angeles County Airport Land Use Plan. There are no private airstrips located near the project
site and the heliports are located east of Sepulveda Boulevard. The proximal location of these aviation uses poses a
slight risk for loss or injury due to accidents or risk of upset. No miti ation is re uired.
f) For a project within the vicinity of a private airstrip, would the
project result in a safety hazard for people residing or working in
X
the project area?
The project is not located in the vicinity of a private airstrip. No mitigation is required.
g) Impair implementation of, or physically interfere with an adopted
I
I
I
emergency response plan or emergency evacuation Ian?
X
Construction of the new Community Center would not substantially impede public access or travel upon public rights -
of -way and would not interfere with any adopted emergency response plan or emergency evacuation plan. The daily
operation of the new Community Center will not alter the existing emergency response or evacuation plans. No
mitigation is required.
h) Expose people or structures to a significant risk of loss, injury or
death involving wildland fires, including where wildlands are
X
adjacent to urbanized areas or where residences are intermixed
with wildlands?
The project site is located in an urbanized portion of the City of El Segundo that does not include wildlands or high fire
hazard terrain or vegetation. Tree pruning and lawn mowing are included in the Park's routine maintenance schedule.
Therefore there is no associated risk of loss, injury, or death. No mitigation is required.
8. HYDROLOGY AND WATER QUALITY. Would the project:
a) Violate any water quality standards or waste discharge X
11 0 50 4
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
requirements?
No. The project will comply with Best Management Practices established by the National Pollutant Discharge
Elimination System (NPDES) to minimize impacts during construction. The project will be reviewed for storm water
pollution prevention compliance prior to the issuance of building permits. The following mitigation measures,
established by NPDES, will be adhered to during construction:
MM -7 During construction and operations, all waste must be disposed of in accordance with all applicable laws and
regulations. Hazardous wastes must be discarded at a licensed, regulated disposal site by a licensed waste
hauler.
MM -8 All leaks, drips and spills occurring during construction must be cleaned up promptly and in compliance with
all applicable laws and regulations to prevent contaminated soil on paved surfaces that can be washed away
into the storm drains.
MM -9 If materials spills occur, they should cleaned up in a way that will not affect the storm drain system.
MM -10 The new community center must comply with El Segundo Municipal Code Section 12 -5 -1 establishes storm
water and urban pollution controls.
MM -11 Before anticipated rainfall, construction dumpsters must be covered with tarps or plastic sheeting.
MM -12 Inspections of the project site before and after storm events must be conducted to determine whether Best
Management Practices were implemented to reduce pollutant loadings identified in the Storm Water
Prevention Plan.
MM -13 The City of El Segundo must conduct daily street sweeping and truck wheel cleaning to prevent dirt in the
storm drain system.
MM- 14 Storm drain system must be safeguarded at all times during construction.
b) Substantially degrade groundwater supplies or interfere
substantially with groundwater recharge such that there would be a
net deficit in aquifer volume or a lowering of the local groundwater
table level (e.g., the production rate of pre- existing nearby wells
X
would drop to a level which would not support existing land uses or
tanned uses for which permits have been granted)?
No. The project site is previously developed and will not impact the ground water. There are no water wells in the
vicinity of the project. No mitigation required.
c) Substantially alter the existing drainage pattern of the site or area,
including through the alteration of the course of a stream or river, in
a manner which would result in substantial erosion or siltation on-
X
or off -site?
No. There are no streams or rivers in the vicinity of the project area and the proposed project will not result in
substantial erosion or siltation. Existing drainage patterns may be altered due to the increased size of the new facility,
however, the proposed drainage patterns will be reviewed for compliance and will not affect surrounding or adjoining
properties. No mitigation required.
d) Substantially alter the existing drainage pattern of the site or area,
including through the alteration of the course of a stream or river,
or substantially increase the rate or surface runoff in a manner,
11
X
Jr.
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
which would result in flooding on- or off site?
No. There are no streams or rivers in the vicinity of the project area and the proposed project will not result in flooding
on -or off -site. Proposed drainage patterns will be reviewed for compliance and will not affect surrounding or adjoining
properties other than possibly directing drainage flow to the park's green areas or a public street. No mitigation
required.
e) Create or contribute runoff which would exceed the capacity of
existing or planned stormwater drainage systems or provide
X
substantial additional sources of polluted runoff?
No. The baseball diamond in Recreation Park, to the south of the project area, serves as a storm water retention
basin. The existing retention basin provides more than adequate capacity for current levels of runoff. The project will
not increase the amount of impervious surfaces, therefore the amount runoff flowing into the retention basin will not
increase. Also, the project will be reviewed for storm water pollution prevention and drainage compliance prior to the
issuance of building permits. No mitigation required.
f Otherwise substantially degrade water quality? X
The project is not anticipated to impact the groundwater quality. The proposed project will comply with all appropriate
City of El Segundo Urban Runoff Pollution Prevention Controls, City ordinances, and the County's Stormwater
Discharge Program policies, therefore, impacts related to runoff pollutants will be reduced to less than significant. No
mitigation required.
g) Place housing within a 1.00 -year floodplain, as mapped on a
federal Flood Hazard Boundary or Flood Insurance Rate Map or
X
other flood hazard delineation map?
According to Exhibit PS -2 contained in the Public Safety Element of the City's General Plan, El Segundo is not at risk
from flooding during a 100 -year storm since there are no dams or waterways located near the City. Localized flooding
during periods of heavy rainfall may occur but this would be due to the inadequacy of storm drains, therefore, the risk
of flooding or other water related hazards on the site is considered remote and no impacts are anticipated. No
mitigation is required.
h) Place within a 100 -year flood hazard area structures which would
impede or redirect flood flows?
X
See 8
i) Expose people or structures to a significant risk of loss, injury or
death involving flooding, including flooding as a result of the failure
X
of a levee or dam?
No. There are no dams or levees located near the City. Therefore no associated risk of loss, injury, or death as a
result of them flooding is expected. No mitigation is required.
Inundation by seiche, tsunami, or mudflow? X
According to the Public Safety Element of the City's General Plan, the southwestern portion of the City along the coast
(and adjacent portions of the City of Los Angeles to the north) are identified as seiche and tsunami hazard areas.
However, since the site is located at least a half mile from these areas, no impacts due to these natural hazards are
anticipated. As the project vicinity is currently developed there will be no change in the risks associated with land
subsidence, the potential for landslides, or mudflows. No mitigation is required.
9. LAND USE AND PLANNING. Would the project:
a Physically divide an established community? X
The project site is surrounded by residential and recreational use properties and is currently being utilized for similar
purposes. The development of the proposed community center will bring a consistency and continuity of the existing
use in a more attractive and functional design. Development of the proposed project will not divide an established
community. No mitigation is required.
b) Conflict with an applicable land use plan, policy or regulation of an
agency with jurisdiction over the project (including, but not limited
to the general plan, specific plan, local coastal program, or zoning
X
ordinance) adopted for the purpose of avoiding or mitigating an
13
05E�
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
environmental effect?
The proposed project is a multi - purpose recreational building, which will be used in conjunction ,with a park. El
Segundo Municipal Code Section 15 -8 -4 allows this use in the Open Space (O -S) Zone with an approved Conditional
Use Permit. The approval of the project would include consistency findings by the decision making body. No mitigation
required.
c) Conflict with any applicable habitat conservation plan or natural
I
I
communities conservation Ian?
I X
No habitat conservation plans or natural communities conservation plans exist for the site. No mitigation is required.
10. MINERAL RESOURCES. Would the project:
a) Result in the loss of availability of a known mineral resource that
would be of value to the region and the residents of the state?
X
Not anticipated. The project is located on a previously developed site. No mitigation required.
b) Result in the loss of availability of a locally- important mineral
resource recovery site delineated on a local general plan, specific
X
plan or other land use Ian?
No locally - important mineral resource recovery sites have been delineated in the General Plan, Specific Plan, or other
Land Use Plan for the area. No mitigation is required.
11. NOISE. Would the project result in:
a) Exposure of persons to or generation of noise levels in excess of
standards established in the local general plan or noise ordinance,
X
or applicable standards of other agencies?
Construction activities will temporarily elevate ambient noise levels. The City's noise regulations limit construction
generated noise to between the hours of 7:00 a.m. to 6:00 p.m., Monday through Saturday. No construction is
permitted on Sundays or holidays. The El Segundo Municipal Code provides that when temporary increase in noise
(e.g., due to construction) exceed noise standards, but are conducted within the operational hours established by the
El Segundo Municipal Code, impacts are acceptable. The temporary noise increase generated by construction activity
are Less Than Significant. No mitigation required.
b) Exposure of persons to or generation of excessive groundborne
vibration or groundborne noise levels?
X
Construction activity will temporarily elevate ambient noise levels and groundborne vibration. The project would
include implementation of Noise Element Policy N1 -2.1, which focuses on requiring all new projects to meet the City's
Noise Standards as a condition of building permit approval. No mitigation is required.
c) A substantial permanent increase in ambient noise levels in the
project vicinity above levels existing without the project?
X
Not anticipated. The site has an existing community clubhouse, which is 50 years old and was not held to the strict
design standards regarding acoustics that the new Community Center will be. The materials utilized to construct the
new multi - purpose presentation hall /theater, were chosen with the intent to minimize noise impacts to the surrounding
area. Additionally, a memo from the City's Residential Sound Insulation Program Coordinator, indicates that the use of
concrete masonry units and a mitigation measure regarding materials used for windows and doors located on the
exterior side of presentation hall /theater has been incorporated to reduce impacts to surrounding residents.
MM -15 The windows and doors used on the west side of the presentation hall /theater area would berated for a high
Sound Transmission Class and Outdoor Indoor Transmission Class to sufficiently attenuate sound levels to
prevent disruption to the residential housing on nearby streets.
d) A substantially temporary or periodic increase in ambient noise
levels in the project vicinity above levels existing without the
X
project?
14 JJ�r
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
See 11(a).
e) For a project located within an airport land use plan, or, where
such a plan has not been adopted, within two miles of a public
airport or public use airport, would the project expose people
residing or working in the project area to excessive noise levels?
X
No. The project area is not located within an airport land use plan according to the Los Angeles County Airport Land
Use Plan prepared by the Los Angeles County Department of Re ional Planning.
f) For a project within the vicinity of a private airstrip, would the
project expose people residing or working in the project area to
X
excessive noise levels?
No private airstrips are located in the vicinity of the project. No mitigation is required.
12. POPULATION AND HOUSING. Would the project:
a) Induce substantial population growth in an area, either directly (for
example, by proposing new homes and businesses) or indirectly
X
for example, through extension of roads or other infrastructure)?
The new Community Center does not directly or indirectly induce growth. The site is previously developed as a
community clubhouse. There will be no increase in or direct affect on employment and the designated use was
already provided within the General Plan.
b) Displace substantial numbers of existing housing, necessitating the
construction of replacement housing elsewhere?
X
No. The site is currently developed with a multi - purpose recreational clubhouse and no change in use being proposed.
No housing is being demolished. No mitigation is required.
c) Displace substantial numbers of people, necessitating the
construction of replacement housing elsewhere?
X
No housing currently exists on -site. No mitigation is required.
13. PUBLIC SERVICES. Would the project result in substantial adverse physical impacts associated with the provision
of new or physically altered government facilities, need for new or physically altered government facilities, the
construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios,
response times or other performance objectives for any of the public services:
a Fire protection? I I I I X
Not anticipated. The proposed project is a replacement of the existing community clubhouse with no proposed change
in use. The new Community Center will be equipped with a fire sprinkler system, which is not provided in the existing
community clubhouse. No mitigation is required.
b Police protection? X
Not anticipated. The proposed project is a replacement of the existing community clubhouse with no proposed change
in use. City review of final building plans provides the opportunity to ensure that the project lighting demonstrates
compliance with relevant Conditions of Approval, policies, safety and security considerations, which enhance safety
and minimize the potential for crime.
c Schools? X
Not anticipated. The proposed project is a replacement of an existing community clubhouse and will not result in an
increased demand for schools. No mitigation is required.
d Parks? X
Not anticipated. The proposed project is located in one of the City's existing parks. It is a replacement of an existing
community clubhouse with no proposed change in use. No other recreational facilities in the park will be impacted. No
mitigation is required.
e Other public facilities? X
15
J58
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
Not anticipated. The proposed Community Center is a replacement of an existing community clubhouse at a location
that was incorporated within the General Plan. The new Community Center is designed with space specifically
designed for theatrical performances, public gatherings and special events. It includes an elevated stage /platform,
dressing rooms, and a workshop /storage area. The existing clubhouse facility does not have the same versatility. The
new Community Center is expected to provide more options related to types of theatrical performances, public
presentations, special programs, general class scheduling, workshops, and events, which may reduce the usage of
other locations such as the Joslyn Center and the Matsui Room (Library). No mitigation required.
14. RECREATION.
a) Would the project increase the use of existing neighborhood or
regional parks or other recreational facilities such that substantial
X
physical deterioration of the facility would occur or be accelerated?
The proposed Community Center is the replacement of an existing 50 -year old community clubhouse with a more
appropriate design that is better suited to fulfill the intended needs of the community. Also, the existing playground
equipment next to the community clubhouse will be replaced. The new equipment not only provides more varied
activities, but is in stricter compliance with safety regulations related to the type and placement of each piece.
Due to the increased size and versatility of the new facility and play areas, an increased number of recreational
participants is expected. The increased number of participants will be accommodated within the facility and
surrounding play areas and will not have a substantial effect on the use of neighborhood or regional parks or other
recreational facilities. No mitigation required.
b) Does the project include recreational facilities or require the
construction or expansion of recreational facilities, which might
X
have an adverse physical effect on the environment?
No. The proposed replacement of the existing community clubhouse will enlarge the structure to a size that
accommodates more people, allows more flexibility for class programming and more adequately suits the needs and
requests of the community. In addition, the replacement of the existing playground equipment will provide more varied
activities with a safer configuration. No mitigation required.
15. TRANSPORTATION/TRAFFIC. Would the project:
a) Cause an increase in the traffic, which is substantial in relation to
the existing traffic load and capacity of the street system (i.e.,
result in a substantial increase in either the number of vehicle trips,
X
the volume to capacity ratio on roads, or congestion at
intersections)?
Based on the report provided by the City's Traffic Engineer, an average hourly traffic volume increase of 17 vehicles
per hour on weekdays and 25 vehicles per hour on weekends is' anticipated. The average hourly traffic volume
increase is spread over a 12 -hour day of operation, but during the peak hours of facility usage, there may be an
increase of up to 40 additional vehicles per hour. According to the report prepared by the Traffic Engineer, these
increases may be noticeable to the residents of the streets, but would not constitute a substantial change in traffic
conditions or result in a significant impact related to the capacity of the street system. The adjacent streets operate at
acceptable levels of service. The project would not degrade the service levels. No mitigation required.
b) Exceed, either individually or cumulatively, a level of service
standard established by the county congestion management
X
agency for designated roads or highways?
No. The proposed project is not located near any roads within the County's congestion management plan.
c) Result in a change in air traffic patterns, including either an
16
00 "0
Issues and Supporting Information
Potentially
Significant
Less Than
Significant
Less
Than
No
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
increase in traffic levels or a change in location that results in
X
substantial safety risks?
The proposed project will not affect any existing airtraffic patterns. No mitigation is required.
d) Substantially increase hazards to a design feature (e.g., sharp
curves or dangerous intersections) or incompatible uses (e.g. farm
X
equipment)?
There will be no modifications to the existing street pattern. The angled parking along the northern boundary of the
project area on Pine Avenue will be restriped to 90- degree parking. This change is to facilitate nine additional parking
spaces to support the facility and while it is a physical change, it does not affect the circulation of traffic or the existing
street pattern. No mitigation is required.
e Result in inadequate emergency access? X
Emergency access to the site will not be changed. No mitigation is required.
f Result in inadequate parking capacity? I I X
17
06�?
Issues and Supporting Information
Potentially Less Than Less No
Significant Significant Than Impact
Impact With Significant
Mitigation Impact
The existing on -site and perimeter parking totals 296 spaces. Included in the proposed project are 74 additional
parking spaces to support the new community center facility. Because of future pump station expansion, two parking
spaces will be removed on Eucalyptus Drive. This will bring the overall parking gain to 72 spaces. The first of three
configuration changes to accommodate the additional spaces will be in the parking lot east of the project site. The
existing median in the parking lot will be shifted in order to restripe four rows of 90 degree spaces. Also, the portion of
that parking lot, located north of the park and extending east along Pine Avenue, would be restriped with 90 degree
parking, which will provide a total of 40 additional parking spaces in that lot. The second configuration change will
occur in the parking lot south of the project site, at the northeast corner of Grand Avenue and Eucalyptus Drive. This
lot will also be restriped from angled parking to 90- degree spaces to provide an additional 26 spaces. Lastly, the
perimeter of the park on Pine Avenue will be restriped with perpendicular parking, would add nine spaces and two drop
off spaces located in front of the lobby of the facility and one space on Eucalyptus Drive would be striped for service
loading. The restriping and reconfiguration of the two parking lots and along Pine Avenue, provides a total of 370
parking spaces intended to support the new Community Center.
Two different methods of parking analysis were utilized to assess the increased parking demand of the new community
center versus the current parking demand for the existing community clubhouse. The first method was to compare the
parking requirements of each facility using Section 15 -15 -313 of the Municipal Code. This section outlines the City's
parking requirements for non - residential uses.
Based on these calculations, the existing community clubhouse requires 119 spaces and the new community center
would require 185 spaces, or 66 additional spaces. The project includes 72 additional spaces (74 provided in the
restriping and reconfiguration of the parking lots and perimeter parking, less two that will be lost to accommodate pump
station expansion on Eucalyptus Drive), which would accommodate the increased usage of the facility under normal
conditions.
The second method of analysis was stated in a traffic and parking study prepared by the City's Traffic Engineer. The
findings included in the report stated that the proposed community center would generate a maximum parking demand
increase of 70 cars during a large event. The report also stated that typical weekday and weekend parking demands
would fall between 13 to 28 and 15 to 30 vehicles, respectively. These estimated parking demand increases would be
sufficiently accommodated by the 72 additional spaces proposed.
Mitigation measures have been provided to address additional parking needs during special events. The two City -
owned off -site parking areas, located at the southeast corner of Holly Avenue and Standard Street and also the
northwest corner of Grand Avenue and Eucalyptus Drive, will be utilized to accommodate the additional cars, which are
expected during special events and holidays. The parking area at the southeast corner of Holly Avenue and Standard
Street will be available after 5:00 p.m. Monday- Friday and all day on weekends. Directional signage to the two nearby
City -owned off -site parking lots will be displayed during special events or activities which are expected to draw larger
groups. The City will provide shuttle service during special events. The impact of special events will be less than
significant with mitigation.
MM -16 The Parks and Recreation Department will be required to provide directional signage for events expected to
have abnormally high parking demands. The signage will inform attendees of alternate locations where
event parking will be permitted.
MM -17 The Parks and Recreation Department will provide shuttle service for the community during special events
which are expected to draw large numbers of participants.
g) Conflict with adopted policies or programs supporting alternative X
transportation (e.g., bus turnouts, bicycle racks)?
18
061
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
The proposed project will not affect the adopted policies. A request will be submitted to MTA for approval of State
Proposition A funds to provide alternative transportation in the form of a shuttle for the community during special
events.
16. UTILITIES AND SERVICE SYSTEMS. Would the project:
a) Exceed wastewater treatment requirements of the applicable
X
Regional Water Quality Control Board?
Not anticipated. This is a replacement structure that is designed to meet current standards, which are much more
stringent and restrictive than the regional water standards in place at the time the existing structure was constructed.
b) Require or result in construction of new water or wastewater
treatment facilities or expansion of existing facilities, the
X
construction of which could cause significant environmental
effects?
Not anticipated. This is a replacement structure that is designed to meet current standards, which are much more
stringent and restrictive than the regional water standards in place at the time the existing structure was constructed.
c) Require or result in the construction of new storm water drainage
facilities or expansion of existing facilities, the construction of which
X
could cause significant environmental effects?
Currently the site south of the project is a designated retention basin. The project is not anticipated to have any affect
on the retention basin. No mitigation is required.
d) Have sufficient water supplies available to serve the project from
existing entitlements and resources, or are new or expanded
X
entitlements needed?
There are sufficient water supplies available to accommodate the required needs of the proposed community center.
No mitigation is required.
e) Result in a determination by the wastewater treatment provider,
which services or may serve the project determined that it has
adequate capacity to serve the project's projected demand in
addition to the provider's existing commitments?
X
Not anticipated. The proposed project is the replacement of an existing facility and the wastewater amounts would not
be significantly increased.
f) Be served by a landfill with sufficient permitted capacity to
accommodate the project's solid waste disposal needs?
X
It is anticipated that the La Puente landfill will have sufficient capacity to accommodate the project's solid was disposal
needs. No mitigation is required.
g) Comply with federal, state, and local statues and regulations
I
related to solid waste?
I I
I X
This proposal will comply with all federal, state and local statutes and regulations related to solid waste. No mitigation
is required.
17. MANDATORY FINDINGS OF SIGNIFICANCE.
a) Does the project have the potential to degrade the quality of the
environment, substantially reduce the habitat of a fish or wildlife
species, cause a fish or wildlife population to drop below self -
sustaining levels, threaten to eliminate a plant or animal
community, reduce the number or restrict the range of a rare or
X
endangered plant or animal, or eliminate important examples of the
major periods of California history or prehistory?
19 �
U6
Issues and Supporting Information
Potentially
Less Than
Less
No
Significant
Significant
Than
Impact
Impact
With
Significant
Mitigation
Impact
Incorporated
The project site is in an urbanized setting already developed with a community clubhouse. The replacement of the
existing facility will not affect or substantially reduce fish, wildlife or plant habitats, communities or species.
Additionally, the proposed project will not adversely effect or eliminate important examples of major periods of
California history or prehistory. These conclusions are documented in Items 4 and 5 above. Further, as documented
in Items 1 through 16, all potential impacts related to the proposed project will be reduced to Less Than Significant,
thereby avoiding degradation of the environment. No mitigation is re uired.
b) Does the project have impacts that are individually limited, but
cumulatively considerable? ( "Cumulatively considerable" means
that the incremental effects of a project are considerable when
viewed in connection with the effects of the past projects, the
effects of other current projects, and the effects of probable future
X
projects)?
As noted above, all project - related impacts will be reduced to Less Than Significant. However, project impacts when
considered with other cumulative development may result in incremental effects, which are quantitatively more
adverse. Incremental impacts are cumulative considerable relative to traffic, public services and utilities. However, the
City of El Segundo has adopted ordinances requiring the payment of fees to mitigate project contributions toward
cumulative impacts. Funding mitigates any potential cumulative impacts including demand for public services or local
traffic infrastructure capacity.
c) Does the project have environmental effects, which will cause
substantial adverse effects on human beings, either directly or
indirectly?
X
The size of the proposed community center will impact existing visual and physical conditions, however, the General
Plan encourages new facilities intended to serve the needs of the existing and future residential population. The
community has expressed a desire for increased classroom space, which was incorporated in the current plans.
Overall, the expanded space allows for greater usage and will result in a beneficial effect on humans and the
community.
Air Quality
20
Mitigation Measures
MM -1 During grading and construction, dust control measures must be required in accordance with the City's Dust
Control regulations (Chapter 7 -3 of the ESMC). Grading must be discontinued during first -stage smog alerts
and suspended when wind velocity exceeds 15 miles per hour. All hauling trucks must have loads covered or
wetted and loaded below the sideboards to minimize dust.
MM -2 The South Coast Air Quality Management District (SCAQMD) has promulgated rules and applicable standards
including, without limitation, the following: Rule 402 - Nuisances; Rule 403 - Fugitive Dust; and Rule 2202 -
On -Road Motor Vehicle Mitigation Options. The applicant must use best management practices in compliance
with Rule 402 during the operation of construction equipment. Construction generated noise must be limited
between the hours of 7 A.M. to 6 P.M., Monday through Saturday, unless such hours are extended pursuant to
a Noise Permit issued by the C.E.D.S. Director. During the construction phase, all unpaved construction
areas must be wetted at least twice daily during excavation, grading, and construction and temporary covers
for stockpiles must be used to reduce dust emissions by as much as 50 percent. The applicant must ensure
that all materials transported off -site will be either sufficiently watered or securely covered in compliance with
Rule 403. Resultant peak daily exhaust emissions from diesel- and gasoline - powered construction equipment
must be monitored to control emission levels that exceed SCAQMD screening thresholds. During
construction, trucks and vehicles in loading or unloading queues must keep their engines off, when not in use,
0 bJ
to reduce vehicle emissions. Construction activities must be phased and scheduled to avoid emission peaks,
and construction must be discontinued during first- and second -stage smog alerts. On -site vehicle speed
during construction must be limited to 15 mph. Prior to issuance of a Grading Permit for each Project Area,
the applicant must provide a Construction Management Plan to the City for review and approval relative to
compliance with the appropriate SCAQMD standards during the construction phase. Daily records will be
maintained by the applicant throughout the construction phase.
Cultural Resources
MM -3 In the event that paleontological or archaeological resources are encountered during the course of grading, all
development must cease in these areas until the paleontological or archaeological resources are properly
assessed and subsequent recommendations are determined by a qualified paleontologist or archaeologist.
Hazards and Hazardous Materials
MM -4 Asbestos and lead -based paint analysis and removal must be performed in conformance with federal, state
and local regulations.
MM -5 All activities associated with asbestos must be conducted under the direct supervision of a certified asbestos
consultant.
MM -6 Demolition of structures that has asbestos containing materials (ACM) must comply with the South Coast Air
Quality Management District ( SCAQMD) Rule 1403 — Asbestos Emissions from Demolition /Renovation
Activities.
Hydrolo iy and Water Quality
MM -7 During construction and operations, all waste must be disposed of in accordance with all applicable laws and
regulations. Hazardous wastes must be discarded at a' licensed, regulated disposal site by a licensed waste
hauler.
MM -8 All leaks, drips and spills occurring during construction must be cleaned up promptly and in compliance with
all applicable laws and regulations to prevent contaminated soil on paved surfaces that can be washed away
into the storm drains.
MM -9 If materials spills occur, they should cleaned up in a way that will not affect the storm drain system.
MM -10 The El Segundo Community Center must comply with El Segundo Municipal Code Section 12 -5 -1, which
establishes storm water and urban pollution controls.
MM -11 Before anticipated rainfall, construction dumpsters must be covered with tarps or plastic sheeting.
MM -12 Inspections of the project site before and after storm events must be conducted to determine whether Best
Management Practices have been implemented to reduce pollutant loadings identified in the Storm Water
Prevention Plan.
MM -13 The City of El Segundo must conduct daily street sweeping and truck wheel cleaning to prevent dirt in the
storm drain system.
MM- 14 Storm drain system must be safeguarded at all times during construction.
21
0 6`
Noise
MM -15 The windows and doors used on the west side of the presentation hall /theater area would be rated for a high
Sound Transmission Class and Outdoor Indoor Transmission Class to sufficiently attenuate sound levels to
prevent disruption to the residential housing on nearby streets.
Transportation/Tratfic
MM -16 The Recreation and Parks Department will be required to provide directional signage for events expected to
have abnormally high parking demands. The signage will inform attendees of alternate locations where
event parking will be permitted.
MM -17 The Recreation and Parks Department will provide shuttle service for the community during special events
which are expected to draw large numbers of participants.
p:\ projects\ communitycenter\ conununitycenter \initialstudy2003
22
ATTACHMENT 6
RESOLUTION NO. 2546
A RESOLUTION RECOMMENDING THAT THE CITY COUNCIL
APPROVE ENVIRONMENTAL ASSESSMENT NO. 590 AND
CONDITIONAL USE PERMIT NO. 02 -02 FOR THE CONSTRUCTION
OF A MULTI - PURPOSE COMMUNITY CENTER.
The Planning Commission of the City of El Segundo does resolve as follows:
SECTION 1: The Planning Commission finds and declares that:
A. On July 20, 2002 the City of El Segundo filed an application for the construction
of a new multi - purpose community center to be located at 300 East Pine Avenue,
within Recreation Park;
B. The City of El Segundo's application was reviewed by the City's Department of
Community, Economic and Development Services for, in part, consistency with
the General Plan and conformity with the El Segundo Municipal Code ( "ESMC ");
C. In addition, the City reviewed the project's environmental impacts under the
California Environmental Quality Act (Public Resources Code §§ 21000, et seq.,
"CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations
§ §15000, et seq., the "CEQA Guidelines "), and the City's Environmental
Guidelines ("El Segundo Guidelines "; CEQA, CEQA Guidelines and El Segundo
Guidelines collectively referred to as "CEQA Regulations ");
D. On January 16, 2002, the Planning Commission held a joint meeting with the
Recreation and Parks Commission;
E. On August 15, 2002, the Planning Commission held a special meeting to receive
public testimony, but no action was taken. The Planning Commission reached a
unanimous decision to continue the public hearing until September 12, 2002;
F. On September 12, 2002, additional public testimony was taken into the record,
but no action was taken;
G. On September 17, 2002, the City Council considered comments entered into the
record during public testimony at the Planning Commission meetings as well as
those received during the City Council meeting that evening;
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March 7, 2003
H. On October 8, 2002, the City Council and Recreation and Parks Commission held
a joint meeting to gather additional public comment;
I. The City Council met on November 19, 2002 and provided further design
recommendations to staff, including the removal of a gymnasium;
J. On December 17, 2002, the City Council was presented with an alternate design
and it provided further direction to staff to revise the design of the building;
K. The Department of Community, Economic and Development Services completed
its review and scheduled public hearings regarding the application before this
Commission for March 6, 2003;
L. On March 6, 2003, the Commission opened a public hearing to receive public
testimony and other evidence regarding the application including, without
limitation, information provided to the Commission by the City of El Segundo
and the City's contracted architect, LPA, Inc.;
M. The Commission considered the information provided by City staff, public
testimony, and LPA, Inc. representatives. This Resolution, and its findings, are
based upon the evidence presented to the Commission at its March 6, 2003
hearing including, without limitation, written materials and testimony previously
submitted to the City and already in the record; the staff report submitted by the
Department of Community, Economic and Development Services; the mitigated
negative declaration prepared for EA No. 590 and Conditional Use Permit No. 02-
02; and all studies prepared for EA No. 590 and Conditional Use Permit No. 02-
02.
SECTION 2: Factual Findings. The Commission finds that the following facts exist:
A. The proposed multi - purpose community center will replace an existing 10,000
square foot, two -story clubhouse built in 1956.
B. The foundation of the proposed multi - purpose community center will rest one
foot above existing grade of the clubhouse.
C. The footprint of the proposed multi - purpose community center will extend
approximately three feet beyond the existing easterly facing wall, 11 feet 10
inches beyond the furthest southerly facing wall, and the lobby /entrance will
extend approximately nine feet beyond the edge of the overhang attached to the
existing northerly facing wall. The new westerly facing wall will extend
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March 7, 2003
0 6
approximately 1 foot 4 inches into the lawn area located west of the existing skate
circle.
D. The youth and "tot" play areas will retain the same amount of area 8,000 square
feet and 6,000 square feet, respectively.
E. New playground equipment updated to meet current safety standards will be
installed in the youth and "tot" play areas.
F. The project site is located within Recreation Park, in the Open Space (O -S) Zone.
G. The project site slopes down 12 feet from northwest to southeast.
H. The proposed multi - purpose community center will total approximately 20,837
square feet. It will contain a 4,615 square foot presentation hall/theater, a 762
square foot catering/teaching kitchen, 6,831 square feet of multi - purpose
classrooms, 3,490 square feet of lobby, reception, office restrooms and general
storage space, and 5,139 square feet of hallway circulation, mechanical equipment
rooms, janitorial closets and other structural support.
I. The proposed multi - purpose community center will have a maximum height of 32
feet from lowest grade, but will measure between nine feet and 15 feet 2 inches in
height at various points facing Pine Avenue.
J. The proposed multi - purpose community center will result in a loss of eight
existing trees, the relocation of 13 existing trees, and the addition of 18
replacement trees of various sizes to soften the impact of the building and provide
aesthetic appeal.
K. A total of 74 additional parking spaces are proposed to support the new multi-
purpose community center. The existing parking lot east of the project site on
Pine Avenue will be restriped to add 40 parking spaces, the existing parking lot
south of the project site at the northeast corner of Grand Avenue and Eucalyptus
Drive will be restriped to add 26 parking spaces, and the perimeter street parking
along Pine Avenue will be restriped to add nine parking spaces and two drop off
spaces in front of the lobby of the new facility.
SECTION 3: Environmental Assessment. The Commission finds that Environmental
Assessment No. 590 and Conditional Use Permit No. 02 -02 were analyzed for their
environmental impacts and a Draft Initial Study was prepared pursuant to CEQA § 15063, and
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March 7, 2003
that a Mitigated Negative Declaration of Environmental Impacts is proposed for this project
pursuant to CEQA § 15070.
SECTION 4: General Plan and Zoning. The proposed project conforms with the City's
General Plan and the zoning regulations in the ESMC as follows:
A. The Land Use Designation of the project site is Park in the General Plan Land
Use Element and Recreation Park is a designated public community park in the
Open Space and Recreational Use Element of the General Plan. Moreover, the
proposed project is consistent with Goal OS -1 and Objective OS1 -1 of the
General Plan, which address the concern of preserving existing, and acquiring
new, recreational facilities can serve the needs of the present and future residents;
B. The project is also consistent with Policy LU6 -1.1 of the Land Use Element of the
General Plan. The policy urges the City to continue to provide uniform and high
quality recreational opportunities.
C. The ESMC zoning classification for the project site is Open Space (O -S) which
allows buildings or structures in conjunction with permitted uses to exceed the
height limitations with an approved Conditional Use Permit.
D. The proposed CUP complies with the applicable provisions of ESMC § 15 -23 -7,
since proper notification and a public hearing were held, proper hearing decision
and records will be complied with and the required findings were considered.
SECTION 5: Conditional Use Permit Findings. After considering the above facts regarding
proposed Conditional Use Permit No. 02 -02, the Planning Commission finds as follows:
A. That the proposed location of the conditional use is in accord with the
objectives of this title and the purposes of the zone in which the site is
located.
The proposed community center will replace the existing George E. Gordon
Clubhouse. The purpose of the Open Space Zone is to provide the community
with adequate recreational opportunities. The demand for multi - purpose
classrooms and theater space has increased. The larger facility will provide
opportunities for more residents to participate in specialized classes, community
events and theatrical events.
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March 7, 2003
069
B. That the proposed location of the conditional use and the conditions
under which it would be operated or maintained will not be
detrimental to the public health, safety or welfare, or materially
injurious to properties or improvements in the vicinity.
The proposed location of the community center was determined by the existing
George E. Gordon Clubhouse, general topography of the park, and feasible design
scenarios. The proposed facility measures 32 feet in height from lowest grade,
which exceeds the maximum 26 -foot height allowed in the Open Space Zone.
Planning Commission approval of a Conditional Use Permit is required for
recreational facilities exceeding 26 -feet in height and located in the Open Space
Zone. Due to the sloping topography of the site, the facility measures 32 feet
from grade on the southern or park side of the site and between nine feet and 15
feet 2 inches at various points along Pine Avenue on the northern side. This
location provides optimum use of the existing natural grade to minimize the
impact of the facility's height on the surrounding residents or existing recreational
facilities within the park. The location, size, design and operating characteristics
of the proposed community center will not create conditions which may be
objectionable, detrimental to the public health, safety and welfare or incompatible
with other permitted uses in the vicinity. Furthermore, mitigation measures are
proposed to address event - specific parking demand increases. Therefore, the
project will not be materially injurious to property or improvements in the
vicinity.
C. That the proposed conditional use will comply with each of the
applicable provisions of this chapter.
The proposed Conditional Use Permit complies with the applicable provisions of
ESMC § 15 -23 -7 since proper notification and a public hearing were provided,
proper hearing decision and records will be compiled, and the required findings
will be considered.
SECTION 6: Recommendation. Based upon the evidence in the record, the Planning
Commission finds that the mitigation measures listed in the mitigated negative declaration
prepared for EA No. 590 and Conditional Use Permit No. 02 -02 are sufficient to reduce all
identified environmental impacts to less than significant levels. Accordingly, based upon the
evidence presented to the Planning Commission, the City need not prepare an environmental
impact report for the proposed project. The Planning Commission adopts Resolution No. 2546,
recommending City Council approval of Environmental Assessment No. 590 and Conditional
Use Permit No. 02 -02.
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070
SECTION 7: Approval. Subject to the conditions listed on the attached Exhibit "A," which are
incorporated into this Resolution by reference, the Planning Commission recommends approval
of Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02.
SECTION 8: This Resolution will remain effective until superseded by a subsequent resolution.
PASSED AND ADOPTED this 6th day of March, 2003.
Phil Mahler, Chairperson
City of El Segundo
ATTEST:
James M. Hansen, Secretary
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
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Mahler -
Busch - Abstain
Frick -
Funk -
Miller Sheehan -
071
PLANNING COMMISSION RESOLUTION NO. 2536
Exhibit A
CONDITIONS OF APPROVAL
In addition to all applicable provisions of the El Segundo Municipal Code ( "ESMC "), the City of
El Segundo agrees that it will comply with the following provisions as conditions for approving
Conditional Use Permit No. 02 -02 ( "Project Conditions ").
Zoning Conditions
1. The Recreation and .Parks department will post directional signage to inform
attendees of additional parking locations for all events expected to exceed the existing
provided parking.
Design Conditions
2. Street addressing must be a minimum of four to six inches, visible from the street, of
contrasting color to the background and illuminated during hours of darkness.
3. The multi - purpose community center will be required to comply with the 2001
California Building, Electrical, Plumbing and Mechanical Codes and the locally
adopted amendments.
Building Safety Conditions
4. During demolition, asbestos and lead -based paint analysis and removal will be
performed in conformance with federal, state, and local requirements
5. All activities associated with asbestos will be conducted under direct supervision of
certified asbestos consultants.
6. Demolition of all structures that has asbestos containing materials (ACM) will
comply with South Coast Air Quality Management District (SAQMD) Rule 1403 —
Asbestos Emissions from Demolition/Renovation activities.
7. All plans must comply with the Storm Water Pollution Prevention Guidelines as set
forth by ESMC §§ 5 -7 -1 to 5 -7 -22 and 5 -4 -10 to 5 -4 -150.
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Public Safety Conditions
8. A minimum of one footcandle of light on the ground surface must be provided around
all sides of the building.
9. Wall packs must be placed over service doors and trash dumpsters with one
footcandle minimum maintained.
10. Aisles, passageways and recesses related to and within all sides of the building must
be illuminated with a minimum of .25 -.50 footcandle during hours of darkness.
11. All lighting devices must be enclosed and protected by weather and vandal resistant
covers.
12. Entry doors constructed of glass must have latch guards installed over the lock to
prevent prying.
13. If bike racks are provided, they must be located in a well -lit and visible location.
14. A Knox Rapid Entry System will be installed. Boxes will be mounted at a height not
greater than six feet and at a location approved by the City of El Segundo Fire
Department.
15. Separate permits are required for fire protection systems including sprinklers,
standpipes, a fire extinguishing system, a manual fire alarm system, and automatic
sprinklers throughout the facility.
16. All exit doors will be capable of being opened from the inside without the use of a
key or any special knowledge or effort.
17. Exit doors must swing in the direction of travel.
18. Doors with panic hardware will be provided for all public assembly rooms having a
seating capacity of 50 or more.
19. Manually operated "dead bolts" will be prohibited on exit doors.
20. Illuminated exit signs complying with the California Fire Code Section 1212.4 and
California Building Code Section 1003.2.8 will be required.
21. Emergency exit lights having separate power sources will be required for any exiting
system serving 100 or more occupants.
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E) 7 .;
22. A minimum of one 2- A -10 -BC rated fire extinguisher is required for each 3000 feet
of floor area, with a travel distance not to exceed 75 feet.
23. A fire extinguisher with K -type rating must be mounted in the kitchen area.
24. Aisles must be provided from all areas with seats; a minimum aisle width of 36
inches is required when seating is on one side and a minimum of 44 inches is required
when seating is on both sides.
25. Exits must be separate from each other by a distance equal to or greater than half the
length of the maximum overall diagonal dimension of the area served.
26. Candles and other open flame devices must not be used in places of assembly.
27. Storage of combustible materials must be neat and orderly.
28. No storage is permitted underneath stairs.
29. Interior wall and ceiling finish materials must be either class A or B as specified in
code books NFPA 101 and 255.
30. An automatic extinguishing system must be provided in the catering/teaching kitchen
to protect all commercial cooking equipment.
31. Hood system fire protection must be serviced and tagged every six months.
32. A manual fire alarm system with manual pull stations located along the path of
egress, horns, and strobes located throughout the occupiable areas and with detection
in electrical and mechanical rooms must be provided.
33. The fire sprinkler system and alarm systems must be monitored by an approved
central station monitoring service.
Miscellaneous Conditions
34. A clear width of 30 inches, minimum, and a clear height of 78 inches, minimum,
must be maintained from the face of electrical switchboards and panel boards to an
aisle or corridor. CFC sec. 8509.2
35. Workspace around switchboards and panel boards shall be provided per the National
Electrical Code. This space must not be used for storage.
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36. All rooms used for assembly purposes, with an occupant load of 50 or more, and
where fixed seating is not installed, must have the capacity of the room visibly posted
near the main exit from the room and on an approved sign.
37. Decorative materials, including curtains, must be treated and maintained to remain
flame retardant.
38. The seating arrangement and spacing in the multi - purpose presentation hall/theater
must comply with California Fire Code Article 25 Section 2501.10.
39. The Recreation and Parks Department will submit a request to Metropolitan
Transportation Authority (MTA) for the use of State Proposition A funds to provide
shuttle service for the community during special events which are expected to draw
large numbers of participants.
40. Before building permits are issued, the applicant will develop plans, which indicate
that the multi - purpose community center is in substantial conformance with plans
approved and on file with the Department of Community, Economic and
Development Services. Any subsequent modification to the project as approved will
be referred to the Director of Community, Economic and Development Services for a
determination regarding the need for Planning Commission review of the proposed
modification.
41. Before building permits are issued, a geotechnical report is required.
42. The City of El Segundo must acknowledge receipt and acceptance of the Project
Conditions by executing the acknowledgement below.
By signing this document, the City of El Segundo certifies that it has read, understood, and
agrees to the Project Conditions listed in this document.
Mary Strenn
City Manager, City of El Segundo
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075
ATTACHMENT 7
PARKING AND TRAFFIC ANALYSIS
FOR THE PROPOSED
EL SEGUNDO COMMUNITY CENTER
AT RECREATION PARK — 300 EAST PINE AVENUE
Prepared for
CITY OF EL SEGUNDO
Prepared by
STEVENS - GARLAND ASSOCIATES
16787 Beach Boulevard, Suite 234
Huntington Beach, CA 92647
714 - 840 -9742
JANUARY 2003
Ewa
WWI
I.
INTRODUCTION AND PROJECT DESCRIPTION
This report summarizes the results of a parking and traffic analysis that was conducted for the new
community center proposed at Recreation Park at 300 East Pine Avenue in El Segundo. The project
site is located on the south side of Pine Avenue east of Eucalyptus Drive. The proposed multi-
purpose recreational building would have a gross floor area of 20,837 square feet and it would
replace an existing 10,000 square -foot (approximate size) clubhouse /recreational building. The new
building would include the following components:
Art Studio (1,258 square feet)
Large Multipurpose Room (1,468 square feet)
Medium Multipurpose Room (952 square feet)
Fitness/Dance Studio t9+5- Square feet) jq--jj
Tots' Classroom (915 square feet)
Presentation Hall (150 seats)
Office & Storage Space
Corridors & Mechanical Rooms
It is estimated that the proposed facility, on a typical weekday, would attract a patronage of
approximately 200 people throughout the entire day of operation, which extends from 9:00 a.m. till
9:00 p.m. On Saturdays and Sundays, it is estimated that the facility would attract a patronage of
approximately 300 people throughout the 12 -hour day. During the busiest times of the day, it is
estimated that the facility would attract about 40 people per hour. The existing facility attracts
approximately 100 people per day on a weekday and 150 people per day on Saturday and Sunday,
with a peak hour patronage of about 20 people. The net increase in patronage associated with the
proposed building, therefore, would be 100 people per day on a weekday, 150 people per day on the
weekend, and 20 people during the peak hour. The above patronage estimates were provided by staff
at the City of El Segundo Recreation and Parks Department.
The above patronage numbers represent a typical day of operation when no special events were
scheduled. Special events would occasionally be held in the presentation hall /theater that would
attract larger crowds. The presentation hall/theater would have a seating capacity of 150, plus up to
20 people would be involved in the productions. The maximum special event occupancy, therefore,
would be 170 people (150 spectators plus 20 participants).
The parking analysis for the proposed community center is presented in Section H and the traffic
analysis is presented in Section III.
II.
PARKING ANALYSIS
The approach for the parking analysis, in general, was to quantify the increased parking demand that
would be generated by the proposed facility, compare this increased demand to the number of
additional parking spaces that would be provided at Recreation Park, then determine if there would
be any residual parking impacts associated with the project.
Increased Parking Demand
The parking demands that would be generated by the proposed community center are shown in Table
1 for the various time periods /analysis scenarios. The parking demands shown in the table represent
the maximum number of vehicles that are expected to be parked at or near the facility at any given
time of the day. The first column of numbers in the table shows the number of patrons and the
number of employees /instructors that would be using the new facility for each scenario. The second
column of numbers shows the parking demand that would be generated for each combination of
patrons and employees /instructors at the new facility. The third and fourth columns of numbers
show the same information, but for the existing facility. The last column shows the projected
increase in parking demand for each scenario.
TABLE 1
PARKING DEMAND ESTIMATES
Time Period
Propose Facility
Existing Facility
Increased
Parking
Demand
Patrons/
Employees
Parking
Demand
Patrons/
Employees
Parking
Demand
NON - THEATER ACTIVITIES
Weekday — Typical
40/5
25
20/2
12
13
Weekday — Maximum
10015
55
50/2
27
28
Saturday/Sunday — Typical
40/10
30
20/5
15
15
Saturday /Sunda — Maximum
100 /10
60
50/5
30
30
THEATER EVENTS
Theater Event — Medium
1 75/10
35
0/0
0
35
Theater Event — Large
1 150/20
70
0/0
0
70
As shown in the table, it is projected that there would be a maximum of about 40 patrons and 5
employees /instructors at the new facility on a typical weekday, which would generate a parking
demand of 25 vehicles. The existing facility, as a comparison, has a patronage of 20 people and 2
employees /instructors for this scenario, which generates a parking demand of 12 vehicles. The
projected increase in parking demand for the typical weekday scenario, therefore, would be 13
vehicles.
2
078
The patronage and employee /instructor estimates were obtained through discussions with staff at the
City of El Segundo Recreation and Parks Department. The parking demand quantities were based on
the assumption that one vehicle would be parked for every two people at the center for the non -
presentation hall /theater activities, that one vehicle would be parked for every three patrons of the
presentation hall /theater events, and that there would be one vehicle for each employee /instructor
and/or presentation hall /theater participant. The one vehicle for every two people ratio for the non-
presentation hall /theater events represents a composite average based on the assumption that about
50 percent of the patrons are children/non- drivers who either walk or ride a bike to the site or are
dropped off by a driver who then leaves the site, and that the other 50 percent of the patrons drive to
the site and park a vehicle. While there are numerous other combinations of travel and parking
patterns, the above assumptions represent a reasonable average for estimating the parking demands at
the facility. The parking ratios were verified by patronage and parking observations at the existing
facility. The assumption of one parked vehicle for every three patrons at the presentation hall/theater
events is based on the parking requirements cited in the City of El Segundo Municipal Code for
places of public assembly, which includes theaters (Chapter 15, "Off- Street Parking and Loading
Spaces."
Table 1 indicates that the facility would generate an increased parking demand of 13 vehicles on a
typical weekday, 28 vehicles on a weekday during times of heavy usage, 15 vehicles on a typical
weekend, and 30 vehicles on a maximum -use weekend. The presentation hall/theater would generate
a parking demand of 35 vehicles for a medium -sized event and 70 vehicles for a large event.
It should be clarified that non - presentation hall/theater activities could occur at the same time as a
presentation hall/theater event. The overall increase in parking demand for the new facility would,
therefore, be the sum of the non - presentation hall/theater activities and the presentation hall/theater
event during these times. Table 2 shows the overall increase in peak parking demand that would
occur during these overlapping time periods.
TABLE 2
OVERALL PARKING DEMAND FOR COMBINED EVENTS /ACTIVITIES
Combination of Theater & Non - Theater Activities
umber of Parked Vehicles
Overall Peak
Parking Demand
(# of Vehicles)
Presentation Hall/Theater Event
Non - Theater Activity
Medium -Sized Theater Event (35)
Weekday — Typical (13)
48
Weekday — Maximum (28)
63
Saturday/Sunday — Typical (15 )
50
Saturda /Sunda — Maximum (3 0)
65
Large Theater Event (70)
Weekday — Typical (13)
83
Weekday — Maximum 28)
98
Saturday /Sunda — Typical 15)
85
Saturday/Sunday —Maximum (30)
100
3
Cr 7 9
Table 2 indicates that the worst -case scenario would be when a large presentation hall /theater event
(with a capacity attendance of 150 filled seats) would occur on a Saturday or Sunday at the same
time that the five classrooms were operating at capacity. While this worst -case scenario would rarely
occur, it could potentially result in an increased parking demand of 100 vehicles. A more likely
scenario would be that the non - presentation hall /theater activities would operate at a minimal level
during the large presentation hall /theater events.
It should also be clarified that the community center is only one of the multiple uses and activities
that are held at Recreation Park. Included within the park are softball and baseball fields, soccer
fields, tennis courts, a volleyball court, picnic areas, etc. The parking spaces at and near the park are
shared by the patrons of these facilities as well as the users of the community center. The overall
parking demand at Recreation Park fluctuates dramatically depending upon the types of activities and
levels of participation. For example, when softball and baseball leagues are active, the participants
can occupy most of the parking spaces within and adjacent to the park. If major events or activities
at the proposed community occurred during these peak periods of park utilization, the parking
impacts would be much greater than at times when the park is lightly utilized. As the other uses at
the park and the related parking demands would remain unchanged in conjunction with the
development of the new community center, this parking study focuses on the incremental increases
in parking demand that would occur as a result of the community center..
Number of Available Parking Spaces
Recreation Park currently has 188 on -site parking spaces and 108 on- street parking spaces that are
adjacent to the park property, for a total of 296 spaces that are readily available for use by park
patrons and employees /instructors. In addition, there is a public lot located at the northwest corner of
the Grand Avenue/Eucalyptus Drive intersection that has 19 spaces and a City employee lot located
on the south side of Holly Avenue west of Eucalyptus Drive that has 31 spaces. The public lot is
available for use by park patrons at all times, while the City employee lot is available in the evening
and on weekends. A breakdown of the parking facilities that are available for park/community
center use is summarized in Table 3. As shown, there are 346 parking spaces in total. In addition,
there are numerous streets near the park that can be used for parking; however, these parking areas
are not included in the parking totals because they are primarily intended for use by the adjacent
residents and businesses.
In conjunction with the development of the new community center, the on -site parking lots would be
redesigned to increase the number of parking spaces. The parking areas that currently have angled
parking spaces would be reconfigured to have 90- degree spaces and several areas of landscaping
would be converted to parking spaces. Table 3 indicates that this redesign would provide an
additional 66 on -site spaces (40 in the north lot and 26 in the south lot). In addition, the angled
parking spaces on the south side of Pine Avenue east of Eucalyptus Drive adjacent to the park could
potentially be converted to 90- degree spaces, which would result in 9 additional spaces. Combined
with the proposed loss of one space on Eucalyptus Drive to improve access to the park, the parking
reconfiguration would result in a total of 74 additional parking spaces at the park.
4
1080
TABLE 3
INVENTORY OF PARKING SPACES
Parking Areas
Number of Parking Spaces
Existing
Proposed
Net Increase
On -Site Lots
North Lot
88
128
40
South Lot
84
110
26
Youth Center Lot
16
16
0
Total On -Site
188
254
66
On- Street Adjacent to Park
Pine Avenue Head -In Parking
39
48
9
Eucalyptus Drive Head -In Parking
39
38
-1
Pine Avenue Parallel Parking
22
22
0
Eucalyptus Drive Parallel Parking
g
g
0
Total On- Street Adjacent to Park
108
116
8
Nearby Lots
Public Lot — Grand/Eucalyptus
19
19
0
City Employee Lot
31
31
0
Total Nearby Lots
50
50
0
TOTAL AVAILABLE PARKING SPACES
346
420
74
Parking Impacts
A comparison of the parking demand increases shown in Table 1 with the number of available
parking spaces shown in Table 3 indicates that the additional 74 parking spaces proposed would
accommodate the increased parking demands generated by all of the activities and events,
particularly the non - presentation hall/theater activities that would generate increased parking
demands ranging from 13 to 30 vehicles. The additional spaces would also accommodate the
parking demands generated by the presentation hall/theater, which would require a maximum of 70
spaces.
A comparison of the combined parking demand increases shown in Table 2 with the number of
available parking spaces shown in Table 3 indicates that the additional 74 spaces would
accommodate the parking demands generated by a medium -sized presentation hall /theater event in
combination with the other activities, which would have an increased parking demand ranging from
48 to 65 vehicles. A large presentation hall /theater event in combination with the other activities at
the center, however, would generate increased parking demands of 83 to 100 vehicles, which would
exceed the number of additional parking spaces provided by the redesign of the parking facilities. A
spillover of parked vehicles onto the nearby streets and into the nearby parking lots could potentially
occur during major presentation hall /theater events if all of the multipurpose rooms were to be used
at capacity simultaneously with the presentation hall/theater event.
5
081
While the increased parking demands generated by a large presentation hall /theater event would
result in a spill -over of parked vehicles, the parking impacts would not be significant because the
excess parking demand (above the 74 additional parking spaces provided) would range from 9 to 26
vehicles, which is minor as compared to the number of parking spaces that are available near the
park and community center. Furthermore, as it is anticipated that a large event at the presentation
hall /theater would occur approximately 10 to 15 times per year, the impacts would occur
infrequently. It should also be clarified that the impacts of spillover parking from the presentation
hall /theater events would be reduced when the other activity areas at the park were idle or lightly
utilized because the parking could be accommodated in the 420 available spaces.
While the presence of the additional parked vehicles in the area may result in an inconvenience for
the nearby residents, the impacts are not deemed to be significant.
'�8
III.
TRAFFIC ANALYSIS
Project Generated Traffic
The volumes of traffic expected to be generated by the proposed community center were estimated
based on the patronage estimates outlined in the previous sections. Table 4 shows the estimated
volumes of project-generated traffic for an average weekday, an average weekend day, a typical peak
hour of operation, and during a special event. It is expected that a large special event would occur
about once a month and that a medium -size event would occur twice a month.
TABLE 4
PROJECT GENERATED TRAFFIC
Table 1 indicates that the community center would generate a net increase of approximately 200
vehicle trips per day on a typical weekday, 300 trips per day on the weekend, and 40 trips per hour
during the busiest times of operation, which would generally occur in the late afternoon/early
evening on weekdays and at various times of the day on weekends. The traffic estimates are based
on an average trip generation rate of two vehicle trips per person (one inbound and one outbound
trip).
The trip rate is a composite average based on the assumption that one - quarter of the patrons are small
children who generate four vehicle trips each (vehicle in/vehicle out for the drop -off and vehicle
in/vehicle out for the pick -up), that one - quarter of the patrons are older children who generally walk
or ride a bike to the site, and that one -half of the patrons are adults who generate two vehicle trips
7
V O
Projected Patronage
Projected Traffic Volume
Time Period
- Existing Patronage
- Existing Traffic Volume
= Net Increase
= Net Increase
Typical Weekday
200
400
(2 vehicle -trips per person)
100
200
100
200
Typical Saturday /Sunday
300
600
(2 vehicle -trips per person)
150
300
150
300
Typical Peak Hour
40
80
(2 vehicle -trips per person)
20
40
20
40
Special Event — Medium
85
43
(0.5 vehicle -trips per person)
0
0
85
43
Special Event — Large
170
85
(0.5 vehicle -trips per person)
0
0
170
85
Table 1 indicates that the community center would generate a net increase of approximately 200
vehicle trips per day on a typical weekday, 300 trips per day on the weekend, and 40 trips per hour
during the busiest times of operation, which would generally occur in the late afternoon/early
evening on weekdays and at various times of the day on weekends. The traffic estimates are based
on an average trip generation rate of two vehicle trips per person (one inbound and one outbound
trip).
The trip rate is a composite average based on the assumption that one - quarter of the patrons are small
children who generate four vehicle trips each (vehicle in/vehicle out for the drop -off and vehicle
in/vehicle out for the pick -up), that one - quarter of the patrons are older children who generally walk
or ride a bike to the site, and that one -half of the patrons are adults who generate two vehicle trips
7
V O
each (one inbound and one outbound). While there are numerous other combinations of travel such
as adults who walk or ride a bike, adults who are dropped off, older children who are dropped off,
and small children who walk, the above assumptions represent a reasonable average for estimating
the trip generation characteristics.
For special events it has been assumed that there would be one vehicle trip for every two
patrons /participants, which would generate 43 vehicle trips for a medium -size event and 85 vehicle
trips for a large event.
Traffic Impacts
Table 4 indicates that the community center would add up to 200 vehicle trips per day on a weekday
and 300 trips per day on the weekend to the streets that provide access to the project site. These
traffic volumes, however, would be spread out over a 12 -hour day of operation, which results in an
average hourly traffic volume increase of only 17 vehicles per hour on a weekday and 25 vehicles per
hour on the weekend. During the busiest times of patronage (other than a special event), the facility
would generate about 40 additional vehicles per hour.
The streets that would be primarily affected by this increase in traffic are Pine Avenue, Mariposa
Avenue, Holly Avenue, Grand Avenue, and Eucalyptus Street. In addition, Main Street, Standard
Street, Arena Street, Sheldon Street, and Penn Street would be moderately affected by the traffic
increases. While the additional traffic volumes may be noticeable to the residents of these streets,
the increases would not constitute a substantial change in traffic conditions or result in a significant
traffic impact. Since the streets that serve the project site are set up in a grid pattern and since the
users of the facility would be traveling from all directions, it is unlikely that more than 25 percent of
the site - generated traffic would use any particular street. This equates to an increase of 50 vehicles
per day on a weekday, 75 vehicles per day on the weekend, and only 10 vehicles during the peak
hour of activity on any particular street. These projected traffic increases are deemed to be less than
significant.
During a special event, the facility would generate approximately 45 vehicle trips for a medium -
size event and 85 vehicles for a large event. Similarly, if it were to be assumed that 25 percent of
this traffic would travel on any particular street, the increase would be about 11 vehicles and 21
vehicles, respectively, for the two scenarios. While this traffic would be noticeable to the
residents and may be perceived as a nuisance, the impacts would be short-lived and would only
occur about once a week at the beginning and end of each event.
In summary, while the proposed facility would result in an increase in traffic volumes on the
streets that provide access to the project site, the increases would be relatively minor and would
not result in a substantial change in traffic conditions or a significant traffic impact.
51
084
IV.
SUMMARY OF IMPACTS AND CONCLUSIONS
The key findings of the traffic and parking analysis are presented below.
• The proposed community center would generate an estimated 200 additional vehicle trips per
day on a typical weekday, 300 trips per day on the weekend, and 40 trips per hour during the
peak hours of activity. The facility would generate 45 vehicle trips during a medium -size
special event and 85 trips during a large event.
• These traffic volumes would not result in a substantial change in traffic conditions or a
significant traffic impact because the daily traffic would be spread out over a 12 -hour day of
operation and because there are numerous travel routes available for accessing the site.
Assuming that no more than 25 percent of the site - generated traffic would use any particular
street as an access route, the project would result in traffic increases of 10 vehicles per hour
during the peak hours of operation, 11 vehicles during a medium -size event, and 21 vehicles
during a large event. These increases would be less than significant.
• The proposed community center would generate an increased parking demand of 13 to 28
vehicles on a weekday, 15 to 30 vehicles on a weekend, 35 vehicles during a medium -sized
event, and 70 vehicles during a large event.
• The typical weekday and weekend parking demands could be accommodated by the proposed
74 -space expansion of the on -site parking lots. The parking demands during special events,
however, could not be accommodated on site if the event were to occur when other activities
were taking place at the facility and the patrons would instead be required to use the parking
facilities in the surrounding area, including the nearby public parking lots and the on- street
parking spaces along the perimeter of the park. Up to 420 parking spaces are available
within and adjacent to the park.
• While the presence of the additional parked vehicles in the area may result in an
inconvenience for the nearby residents, the impacts are not deemed to be significant because
there are enough spaces to accommodate the projected demand and because the special
events would occur only occasionally (i.e., about two times per month for the medium -size
events and once a month for the large events).
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ATTACHMENT 9
El Segundo Community Center
EI Segundo, CA
Conceptual Statement of Probable Cost
Revision 3
March 10, 2003
Prepared by:
e
ers
°ee
ees
LLC
Cumming LLC
30250 Rancho Viejo Road
Suite F
San Juan Capistrano, California 92675
12%
El Segundo Community Center
Construction Cost Summary
Conceptual Statement of Probable Cost
INTRODUCTION
1. Basis Of Estimate
March 10, 2003
This statement has been prepared with the following documentation received February 21, 2003 along with
verbal direction from the architect. Revisions dated 3/10/03.
A Civil drawings: Existing and new site condition drawings, received 2/26/03
B Architectural drawings: A0.01 (2- 4 -03), A1.01 (2- 7 -03), A1.02, A2.01, A2.02, A3.01, A3.02,
A3.03 dated 1 -27 -03 LION.
C Structural drawings: None
D Plumbing drawings: None
E Mechanical drawings: None
F Electrical drawings: None
G Landscape drawings: L -1 (2- 7 -03), L -2 (1- 27 -03), L -3 (2- 7 -03), and untitled site plan undated.
2. Items Not Included Within Estimate
The following cost items are excluded from this estimate.
A Professional fees, inspections and testing.
B Escalation beyond beginning of construction, (3/2004)
C Plan check fees and building permit fees.
D Furnishings, fixtures and equipment (FF &E), except built -in cabinets, counters and other
casework indicated.
E Major site and building structures demolition unless noted in body of estimate.
F Costs of hazardous material surveys, abatements, and disposals unless noted in estimate.
G Costs of offsite construction unless noted in estimate.
H Premium for PSA Labor Agreements.
I Construction contingency costs.
J Work for North and South parking lots is figured to occur during building construction. (Appendix)
Notes
We recommend that the client review this statement, and that any interpretations contrary to those
intended by the design documents be fully addressed. The statement is based upon a detailed measure-
ment of quantities, when possible, and reasonable allowances for items not clearly defined in the docu-
ments.
The statement reflects probable construction costs obtainable in a competitive and stable bidding market.
This estimate is based upon a minimum of four competitive bids from qualified general contractors,
with bids from a minimum of three (3) subcontractors per trade. This statement is a determination of fair
market value for the construction of the project and is not intended to be a prediction of low bid. Exper-
ience indicates that a fewer number of bidders may result in a higher bid amount, and more bidders may
result in a lower bid result.
Prepared by Cumming, LLC
Sheet 1 of 27
t-14
El Segundo Community Center
EI Segundo, CA Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
CONSTRUCTION COST SUMMARY
Element Area Cost/SF Total
1 Community Center Building
20,837 sf
$209.19
$
4,358,979
2 Sitework
97,500 sf
$16.77
$
1,634,714
TOTAL CONSTRUCTION COST $ 5,993,693
Prepared by Cumming, LLC
Sheet 2 of 27
'�
El Segundo Community Center
EI Segundo, CA
Conceptual Statement of Probable Cost
Community Center Building
Prepared by Cumming, LLC
Sheet 3 of 27
l�fJ
El Segundo Community Center
Community Center Building
Conceptual Statement of Probable Cost
PROJECT SUMMARY
Project #: 03 -025
Date: 10- Mar -03
1 Foundations
$98,320
$4.72
2 Substructure
$206,506
$9.91
3 Superstructure
$495,917
$23.80
4 Exterior Closure
$522,706
$25.09
5 Roofing
$157,977
$7.58
6 Interior Construction
$863,793
$41.45
7 Conveying
$76,000
$3.65
8 Mechanical
$627,522
$30.12
9 Electrical
$279,752
$13.43
10 General Conditions & Profit
(Included Below)
11 Equipment
$38,850
$1.86
12 Sitework
Subtotal
$3,367,343
$161.60
General Conditions, OH &P,
12.5%
$420,918
$20.20
Subtotal
$3,788,261
$181.80
Bonds & Insurance
1.7%
$64,400
$3.09
Subtotal
$3,852,662
$184.90
Escalation to MOC, MAR 04
3.8%
$146,401
$7.03
Subtotal
$3,999,063
$191.92
Design Contingency
9.0%
$359,916
$17.27
TOTAL CONSTRUCTION COST $4,358,979
Total Area: 20,837 sf
Cost/SF: $209.19
Prepared by Cumming, LLC
Sheet 4 of 27
121
El Segundo Community Center
Community Center Building Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL SUMMARY
Subtotal Total Cost/sf Cost/sf
1 Foundations
$98,320
$4.72
011 Standard Foundations
$98,320
$4.72
012 Special Foundations
2 Substructure
$206,506
$9,91
021 Slab on Grade
$108,178
$5.19
022 Basement Excavation
023 Basement Walls
$98,328
$4.72
3 Superstructure
$495,917
$23.80
031 Floor Construction
$154,636
$7.42
032 Roof Construction
$299,731
$14.38
033 Stair Construction
$41,550
$1.99
4 Exterior Closure
$522,706
$25.09
041 Exterior Walls
$304,108
$14.59
042 Exterior Doors/Windows
$218,598
$10.49
5 Roofing
$157,977
$7.58
050 Roofing
$157,977
$7.58
6 Interior Construction
$863,793
$41.45
061 Partitions
$225,645
$10.83
062 Interior Finishes
$349,402
$16.77
063 Specialties
$215,544
$10.34
064 Interior Doors & Windows
$73,202
$3.51
7 Conveying
$76,000
$3.65
070 Conveying
$76,000
$3.65
8 Mechanical
$627,522
$30.12
081 Plumbing
$212,019
$10.18
082 HVAC
$354,190
$17.00
083 Fire Protection
$61,313
$2.94
084 Special Mechanical
9 Electrical
$279,752
$13.43
091 Standard Electrical
$179,674
$8.62
092 Special Electrical
$100,078
$4.80
10 General Conditions & Profit
100 General Conditions & Profit (Included at
Summary Level)
N/A
N/A
11 Equipment
$38,850
$1.86
111 Fixed /Movable Equipment
$38,850
$1.86
112 Furnishings
113 Special Construction
Total Net Cost
$3,367,343
$161.60
Prepared by Cumming, LLC Sheet 5 of 27
128
El Segundo Community Center
Community Center Building
Conceptual Statement of Probable Cost
DETAIL ELEMENTS
Element
011 Standard Foundations
Continuous footings
Perimeter wall footing
Retaining wall footing
Interior wall footing
Spread footings
Large, assume 8'x 8'x 2'
Total - 011 Standard Foundations
012 Special Foundations
Special foundation system is excluded from estimate
Total - 012 Special Foundations
021 Slab on Grade
Slab on grade, 5" thick, including reinforcing, base and
vapor barrier
Elevator Pit
Stage platform wall
Seat walls at north stair, upper level
Curbs & pads, allow
Total - 021 Slab on Grade
023 Basement Walls
Foundation /perimeter walls
Retaining wall, 12" CMU
Waterproofing, at building retaining walls
Foundation drain at retaining wall
Waterproofing, elevator pit
Total - 023 Basement Walls
031 Floor Construction
Floor Structure
Metal decking for slab, Epicore
Normal weight deck fill
Structural support steel, WF Beams (8 # /SF)
Plates and connections
Finish slab, trowel
Fireproofing structural steel, not required
Prepared by Cumming, LLC
Project #: 03 -025
Date: 10- Mar -03
Unit Unit Cost Total
405 If $55.00 $22,275
315 If $75.00 $23,625
94 If $55.00 $5,170
27 ea $1,750.00 $47,250
1c28.320
14,531
sf
$5.75
$83,553
1
ea
$8,500.00
$8,500
135
sf
$55.00
$7,425
45
If
$110.00
$4,950
1
Is
$3,750.00
$3,750
�108.17�
4,110 sf $18.50 $76,035
4,521 sf $3.25 $14,693
450 If $15.00 $6,750
1 ea $850.00 $850
6,301
sf
$10.40
$65,530
114
cy
$146.00
$16,644
50,408
lb
$1.25
$63,010
5,041
lb
$1.25
$6,301
6,301
sf
$0.50
$3,151
Sheet 6 of 27
1.2 c
El Segundo Community Center
Community Center Building Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
lement Quantity Unit Unit Cost Total
Total - 031 Floor Construction
5154.636
032 Roof Construction
Roof structure - Flat Roof
Metal decking for slab, Epicore
9,826
sf
$9.45
$92,856
Light weight deck fill under terrace paving only
176
cy
$146.00
$25,663
Structural support steel, WF Beams (5 # /SF)
49,130
lb
$1.25
$61,413
Plates and connections
4,913
lb
$1.25
$6,141
Finish slab, trowel
9,826
sf
$0.50
$4,913
Fireproofing structural steel, not required
Roof structure - Curved Roof
Metal decking for slab, Epicore, sloped
4,846
sf
$9.45
$45,795
Structural support steel, WF Beams (6 # /SF)
29,076
lb
$2.00
$58,152
Plates and connections
2,908
lb
$1.65
$4,798
Fireproofing structural steel, not required
Total - 032 Roof Construction
5299.731
033 Stair Construction
Stairs, steel, wood treads, 15' high, 6.5' wide, 25 risers,
including landings, railings and supports
2
fit
$16,250.00
$32,500
Stairs on grade
46
If
$50.00
$2,300
Stair handrailing, various locations
135
If
$50.00
$6,750
Total - 033 Stair Construction
541.550
041 Exterior Walls
Exterior wall systems
Plaster wall sytems - including 6" 16 ga.metal stud
framing, densglas backing, plaster, elastomeric coating
and insulation
3,470
sf
$17.00
$58,990
8" Concrete masonry Units, 4 "/8" patterns
4,416
sf
$15.50
$68,448
12" Concrete masonry Units, 4 "/8" patterns
6,479
sf
$20.50
$132,820
Plaster finish at back of parapet and roof wells
1,440
sf
$7.50
$10,800
Exterior wood siding infill
300
sf
$18.50
$5,550
Exterior canopies, allow
1
Is
$20,000.00
$20,000
Exterior signage and graphics
1
Is
$7,500.00
$7,500
Total - 041 Exterior Walls
$304.108
042 Exterior Doors/Windows
Exterior glazing:
Exterior fixed glazing
2,768
sf
$35.00
$96,880
Transculent windows, clerestory, incl. above
Mecho shades
2,768
sf
$13.50
$37,368
Exterior Doors, including frame, paint and hardware:
Prepared by Cumming, LLC
Sheet 7 of 27
El Segundo Community Center
Community Center Building Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
lement Quantity Unit Unit Cost Total
Storefront, pair
Hollow metal, single
Hollow metal, double
Total - 042 Exterior Doors /Windows
050 Roofing
4 -ply built -up roofing or waterproofing
Radiused metal roofing
Parapet coping, painted galvanized metal
Flashing and counterflashing
Rigid roof insulation at flat areas
Rigid roof insulation at metal roofing
Caulking & sealants
Roof ladder
Light monitor
Miscellaneous roofing specialties
Total - 050 Roofing
061 Partitions
Standard partitions, including 3 5/8" metal stud framing,
5/8" GWB type X each side,and insulation
Gypsum wall board to interior of exterior
Furred drywall, 1/4 of CMU, all concrete
12" Concrete masonry Units, 4 "/8" patterns
Wall at second floor balcony, 36" high, internally braced
Metal railing on top of drywall
Total - 061 Partitions
062 Interior Finishes
Wall finishes
Allowance for wall acoustical treatment in Hall
Paint GWB walls
Ceramic tile walls, restrooms
Ceiling Finish
2 x 2 acoustical tile ceiling system, vinyl coated
Suspended drywall soffiting, special
Suspended gypsum board ceiling
Light cove, gypsum board
Operable partition support soffit
Paint gypsum board ceiling
Paint exposed ceiling, incl structural members
Floor Finish
Prepared by Cumming, LLC
12 ea $6,500.00 $78,000
2 ea $1,550.00 $3,100
1 ea $3,250.00 $3,250
218.598
9,826
4,846
238
20,837
9,826
4,846
20,837
1
1
1
26,115
5,210
5,800
1,800
sf
sf
If
sf
sf
sf
sf
ea
Is
Is
sf
sf
sf
sf
405 sf
135 If
$4.50 $44,217
$8.50 $41,191
$20.00
$4,760
$0.35
$7,293
$2.20
$21,617
$2.40
$11,630
$0.50
$10,419
$1,850.00
$1,850
$7,500.00
$7,500
$7,500.00
$7,500
157.977
$5.50 $143,633
$1.66 $8,649
$4.25 $24,650
$20.50 $36,900
$12.50 $5,063
$50.00 $6,750
5225.645
2,100
sf
$15.00
$31,500
65,182
sf
$0.52
$33,895
3,834
sf
$10.00
$38,340
518
sf
$5.50
$2,849
2,939
sf
$12.50
$36,738
1,645
sf
$5.50
$9,048
125
If
$50.00
$6,250
75
If
$65.00
$4,875
7,973
sf
$0.75
$5,980
16,887
sf
$1.75
$29,552
Sheet 8 of 27
131
El Segundo Community Center
Community Center Building Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
Element Quantity Unit Unit Cost Total
Ceramic tile floors, restrooms
2,163
sf
$10.00
$21,630
Quarry tile
518
sf
$11.00
$5,698
Sheet vinyl
6,283
sf
$4.50
$28,274
Wood flooring ,strip flooring finished
4,428
sf
$12.60
$55,793
Marmolum
6,313
sf
$4.50
$28,409
Carpet at offices
780
sf
$3.25
$2,535
Sealed concrete
1,006
sf
$0.60
$604
Rubber Base
3,539
If
$2.10
$7,432
Total - 062 Interior Finishes
$349.402
063 Specialties
Building Specialties
White boards, allow
300
sf
$12.50
$3,750
Tack boards, allow
300
sf
$11.75
$3,525
Projection Screens - manual, allow
2
ea
$675.00
$1,350
Bulletin boards
4
ea
$360.00
$1,440
Information boards, exterior
2
ea
$1,500.00
$3,000
Fire extinguishers
16
ea
$300.00
$4,800
Signage and graphics, allow
1
Is
$7,500.00
$7,500
Storage shelving, in FF & E
Miscellaneous millwork allowance
20,837
Is
$2.50
$52,093
Miscellaneous rough carpentry
20,837
sf
$0.50
$10,419
Miscellaneous metals
20,837
sf
$0.75
$15,628
Miscellaneous building specialties
20,837
sf
$0.25
$5,209
Telescoping bleacher seating, 150 seats, per quotation
from Irwin Seating (4000 series), incl. aisle lighting
1
Is
$62,500.00
$62,500
Restroom Specialties
Toilet partitions, standard
15
ea
$1,010.00
$15,150
Toilet partitions, handicap
4
ea
$1,135.00
$4,540
Urinal screen
5
ea
$315.00
$1,575
Toilet specialties, per fixture
48
ea
$420.00
$20,160
Mirrors, V -6" x T -0" high
19
ea
$150.00
$2,850
Mop rack
1
ea
$55.00
$55
Total - 063 Specialties
5211 544
064 Interior Doors & Windows
Interior Glazing
Dance Studio Mirror - 8 ft height
584
sf
$18.60
$10,862
Interior doors, including frame, paint and hardware
Solid Core wood, single
24
ea
$1,155.00
$27,720
Solid Core wood, double
6
pr
$2,600.00
$15,600
Solid Core, single, side lite glazed frame
6
ea
$1,680.00
$10,080
Folding sound partitions
STC 50 sound wall support system, partion is future
894
sf
$10.00
$8,940
Prepared by Cumming, LLC Sheet 9 of 27
4.3 2
El Segundo Community Center
Community Center Building Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
Element Quantity Unit Unit Cost Total
Total - 064 Interior Doors & Windows
070 Conveying
Elevator, 2 stop,complete - 2500 lb capacity, 200 FPM, 15'
travel
Wheelchair lift
Total - 070 Conveying
081 Plumbing
General plumbing equipment
Water heater, gas
Circ pump
Expansion tank
Rough -in at water heater
Elevator pit drain & tank
Grease trap
Sanitary Fixtures including rough -in
Water closet, wall, fv
Urinal, wall
Lavatory, counter
Classroom sink
Dual drinking fountain
Service sink, floor
Floor drain, with rough -in
Roof receptor
Hose bibb, exterior
Roof Drainage allowance
Condensate Drain
Natural gas service and distribution
Firestopping
Total - 081 Plumbing
082 HVAC
Air -Side Equipment
Packaged rooftop AC units, gas /dx
WT zone box
Bypass damper
General exhaust
Kitchen exhaust fan
Air Distribution
Ductwork, galvanized steel
Ductwork, 16 ga black steel, welded
Duct insulation, wrap
Prepared by Cumming, LLC
1 ea $65,000.00 $65,000
1 ea $11,000.00 $11,000
. 576.000
1
ea
$4,500.00
$4,500
1
ea
$1,370.00
$1,370
1
ea
$897.00
$897
1
ea
$1,240.00
$1,240
1
ea
$3,000.00
$3,000
1
ea
$4,200.00
$4,200
21
ea
$2,580.00
$54,180
7
ea
$2,540.00
$17,780
14
ea
$2,320.00
$32,480
4
ea
$3,050.00
$12,200
1
ea
$4,510.00
$4,510
1
ea
$2,970.00
$2,970
1
ea
$940.00
$940
7
ea
$1,200.00
$8,400
6
ea
$589.00
$3,534
20,837
sf
$1.50
$31,256
7
ea
$806.00
$5,642
20,837
sf
$1.00
$20,837
20,837
sf
$0.10
$2,084
5212.019
70
ton
$1,490.00
$104,300
20
ea
$468.00
$9,360
7
ea
$831.00
$5,817
3,000
cfm
$0.61
$1,830
2,000
cfm
$0.81
$1,620
21,000
lb
$5.25
$110,250
300
lb
$7.81
$2,343
7,000
sf
$1.95
$13,650
Sheet 10 of 27
130
v
El Segundo Community Center
Community Center Building Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
Element Quantity Unit Unit Cost Total
Duct insulation, liner
Firemaster rated insulation
Flexible duct, insulated, various sizes
Combination fire /smoke damper
Manual volume damper
Diffusers
Return registers
Exhaust grilles
Hvac controls
Hvac controls
Test/balance hvac
Paint duct
Penetrations, firestopping, allowance
Total - 082 HVAC
083 Fire Protection
Fire department connection
Backflow preventer
Wet -pipe sprinklers
Total - 083 Fire Protection
091 Standard Electrical
Power and Distribution
24" pvc, U \G Conduit to existing pullbox
Trenching, backfill and compaction
Mainswitchboard 600 amp 277/480 volt 3ph, 4 wire
Distribution board 600 amp, 120/208 volt, 3ph, 4 wire
Panel 100 amp 277/480 volt, 3 phase, 4 wire
Panel 200 amp 277/480 volt, 3 phase, 4 wire
Panel 200 amp 120/208 volt, 3 phase, 4 wire
Panel 100 amp 120/208 volt, 3 phase, 4 wire
Transformers 225 kva 480 - 120/208 volt
Panel MCC 200 amp 277/480 volt, 3 phase, 4 wire
Feeder conduit 1 -1/4 ", emt
Feeder conduit 2 ", emt
Feeder conduit 2 -1/2 ", emt
Feeder conduit 3 ", emt
Feeder conduit 4 ", emt
Copper wire #6, thhn
Copper wire #2, thhn
Copper wire #1/0, thhn
Copper wire #3/0, thhn
Copper wire #4/0, thhn
Prepared by Cumming, LLC
500
sf
$2.37
$1,185
40
sf
$15.50
$620
200
If
$11.20
$2,240
12
ea
$838.00
$10,056
129
ea
$56.70
$7,314
70
ea
$146.00
$10,220
47
ea
$90.20
$4,239
12
ea
$137.00
$1,644
20,837
sf
$2.25
$46,883
20,837
sf
$0.40
$8,335
17,000
sf
$0.60
$10,200
20,837
sf
$0.10
$2,084
1 ea $2,200.00 $2,200
1 ea $5,770.00 $5,770
20,837 sf $2.56 $53,343
100
If
$23.25
$2,325
100
If
$17.20
$1,720
1
ea
$7,500.00
$7,500
1
ea
$6,052.00
$6,052
3
ea
$1,685.00
$5,055
1
ea
$1,890.00
$1,890
1
ea
$1,750.00
$1,750
3
ea
$1,445.00
$4,335
1
ea
$10,250.00
$10,250
1
ea
$3,200.00
$3,200
220
If
$6.05
$1,331
440
If
$7.80
$3,432
500
If
$11.25
$5,625
30
If
$13.00
$390
60
If
$15.40
$924
940
If
$0.98
$921
1,380
If
$1.80
$2,484
1,760
If
$2.35
$4,136
2,060
If
$3.25
$6,695
30
If
$3.95
$119
Sheet 11 of 27
1341
El Segundo Community Center
Community Center Building Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
!lement Quantity Unit Unit Cost Total
Copper wire #350 mcm, thhn
Copper wire #500 mcm, thhn
Convenience Power
Circulation Back of House
Classroom, Art and Fitness & meeting rooms
Multipurpose
Office
Restroom
Storage
Telcom \Electric Room
Kitchen
Kiln
Equipment Power
Equipment power allowance
Lighting
Circulation Back of House
Classroom, Art and Fitness & meeting rooms
Multipurpose
Office
Restroom
Storage
Telcom \Electric Room
Kitchen
Kiln
Total - 091 Standard Electrical
092 Special Electrical
Fire Alarm System
Circulation Back of House
Classroom, Art and Fitness & meeting rooms
Multipurpose
Office
Restroom
Storage
Telcom \Electric Room
Kitchen
Kiln
Telephone \Data System
Circulation Back of House
Classroom, Art and Fitness & meeting rooms
Multipurpose
Office
Telcom \Electric Room
Kitchen
TV system
Circulation Back of House
Classroom, Art and Fitness & meeting rooms
Multipurpose
Prepared by Cumming, LLC
100
If
$5.60
$560
240
If
$7.05
$1,692
6,575
sf
$1.00
$6,575
6,065
sf
$1.50
$9,098
2,970
sf
$2.50
$7,425
635
sf
$2.00
$1,270
1,645
sf
$1.25
$2,056
776
sf
$1.00
$776
230
sf
$5.00
$1,150
518
sf
$5.00
$2,590
91
sf
$10.00
$910
20,837
sf
$0.50
$10,419
6,575
sf
$2.50
$16,438
6,065
sf
$3.00
$18,195
2,970
sf
$8.00
$23,760
635
sf
$2.00
$1,270
1,645
sf
$1.50
$2,468
776
sf
$1.50
$1,164
230
sf
$2.00
$460
518
sf
$2.00
$1,036
91
sf
$2.50
$228
179.674
6,575
sf
$2.00
$13,150
3,652
sf
$2.00
$7,304
6,852
sf
$2.00
$13,704
635
sf
$2.00
$1,270
1,645
sf
$2.00
$3,290
776
sf
$2.00
$1,552
230
sf
$2.00
$460
518
sf
$2.00
$1,036
91
sf
$2.00
$182
6,575
sf
$1.50
$9,863
3,652
sf
$2.00
$7,304
6,852
sf
$2.00
$13,704
635
sf
$2.00
$1,270
230
sf
$6.00
$1,380
518
sf
$2.00
$1,036
6,575
sf
$0.25
$1,644
3,652
sf
$0.25
$913
6,852
sf
$0.25
$1,713
Sheet 12 of 27
1. 3 rZ
El Segundo Community Center
Community Center Building Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
Element
Quantity
Unit
Unit Cost
Total
PA/Intercom System
Circulation Back of House
6,575
sf
$0.25
$1,644
Classroom, Art and Fitness & meeting rooms
3,652
sf
$0.15
Multipurpose
6,852
sf
$0.15
$548
$1,028
Office
Restroom
635
sf
$0.75
$476
Storage
1,645
sf
$0.20
$329
Telcom\Electric Room
776
sf
$0.20
$155
Kitchen
230
sf
$12.00
$2,760
Kiln
518
sf
$0.30
$155
AV System
91
sf
$1.70
$155
Circulation Back of House
6,575
sf
$1.00
$6,575
Classroom, Art and Fitness & meeting rooms
3,652
sf
$1.50
$5,478
Total - 092 Special Electrical
5100.078
111 Fixed /Movable Equipment
Kitchen Equipment, allowance 518 sf $75.00 $38,850
Total - 111 Fixed /Movable Equipment $38.850
Prepared by Cumming, LLC Sheet 13 of 27
136'
El Segundo Community Center
EI Segundo, CA
Conceptual Statement of Probable Cost
Sitework
Prepared by Cumming, LLC
Sheet 14 of 27
i e r,
1 .j !'
El Segundo Community Center
Sitework Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
PROJECT SUMMARY
1 Foundations
2 Substructure
3 Superstructure
4 Exterior Closure
5 Roofing
6 Interior Construction
7 Conveying
8 Mechanical
9 Electrical
10 General Conditions & Profit (Included Below)
11 Equipment
12 Sitework
$1,262,829
$12.95
Subtotal
$1,262,829
$12.95
General Conditions, OH &P,
12.5%
$157,854
$1.62
Subtotal
$1,420,683
$14.57
Bonds & Insurance
1.7%
$24,152
$0.25
Subtotal
$1,444,834
$14.82
Escalation to MOC, MAR 04
3.8%
$54,904
$0.56
Subtotal
$1,499,738
$15.38
Design Contingency
9.0%
$134,976
$1.38
TOTAL CONSTRUCTION COST $1,634,714
Total Area: 97,500 SF
Cost/SF: $16.77
Prepared by Cumming, LLC
Sheet 15 of 27
138
El Segundo Community Center
Sitework Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL SUMMARY
Subtotal Total CosUsf CosUsf
1 Foundations
011 Standard Foundations
012 Special Foundations
2 Substructure
021 Slab on Grade
022 Basement Excavation
023 Basement Walls
3 Superstructure
031 Floor Construction
032 Roof Construction
033 Stair Construction
4 Exterior Closure
041 Exterior Walls
042 Exterior Doors/Windows
5 Roofing
050 Roofing
6 Interior Construction
061 Partitions
062 Interior Finishes
063 Specialties
064 Interior Doors & Windows
7 Conveying
070 Conveying
8 Mechanical
081 Plumbing
082 HVAC
083 Fire Protection
084 Special Mechanical
9 Electrical
091 Standard Electrical
092 Special Electrical
10 General Conditions & Profit
NIA
100 General Conditions & Profit (Included at Summary Level)
N/A
11 Equipment
111 Fixed /Movable Equipment
112 Furnishings
113 Special Construction
12 Sitework $1,262,829
$12.95
121 Site Preparation $346,125
$3.55
122 Site Improvements $687,154
$7.05
123 Site Utilities $229,550
$2.35
124 Off -Site Work
Total Net Cost $1,262,829
$12.95
Prepared by Cumming, LLC
Sheet 16 of 27
1.1()
El Segundo Community Center
Sitework Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
Element Quantity Unit Unit Cost Total
121 Site Preparation
Demolish and clear site area
Hazardous materials abatement, allowance
Building Demolition
Site clearing and demo
Miscellaneous demolition and shoring
Rough grading - cut and fill
Overexcavation and recompaction under building
Erosion control
Finish grading for landscape and hardscape
Total - 121 Site Preparation
122 Site Improvements
New concrete walkway incl. base
New concrete walkway incl. Base, sandblast finish
Concrete bands at pavers
New concrete curb, entry
Concrete mow curb
Concrete ramps
Concrete steps on grade
Concrete ramps
Restripe existing parking stalls in street - allow
Patch and repair adjacent hardscape / landscape
Rubberized flooring, NIC
Playground equipment, Area 1 and 2, NIC
Retaining walls, CMU with precast cap, incl. wp
Retaining wall, concrete incl. waterproofing, 2 ft +/-
Retaining wall footing
Retaining wall backfill
Retaining wall drainage system
Free standing seat walls, 2 ft
Site landscaping /groundcover, allow
Sod
Irrigation
Trees - 120" box
Trees - 48" box
Trees - 24" box
Remove and relocate trees, allowance
Protect existing trees to remain
Tube steel fence
Gates
Site signage
Total - 122 Site Improvements
123 Site Utilities
Prepared by Cumming, LLC
14,000
sf
$5.00
$70,000
14,000
sf
$8.50
$119,000
87,000
sf
$0.75
$65,250
1
Is
$10,000.00
$10,000
97,500
sf
$0.50
$48,750
1,750
cy
$6.50
$11,375
87,000
sf
$0.10
$8,700
87,000
sf
$0.15
$13,050
M4. 12
11,500
sf
$5.00
$57,500
5,298
sf
$6.50
$34,437
970
sf
$5.00
$4,850
200
If
$13.50
$2,700
3,817
If
$7.50
$28,628
590
sf
$12.50
$7,375
590
sf
$18.00
$10,620
590
sf
$12.50
$7,375
1
Is
$1,500.00
$1,500
1
Is
$5,000.00
$5,000
1,158
sf
$30.00
$34,740
1,100
sf
$28.50
$31,350
952
If
$45.00
$42,840
800
cy
$18.00
$14,400
1,100
If
$15.00
$16,500
503
sf
$55.00
$27,665
49,141
sf
$2.50
$122,853
4,752
sf
$0.85
$4,039
53,893
sf
$1.10
$59,282
1
ea
$25,000.00
$25,000
10
ea
$1,200.00
$12,000
6
ea
$250.00
$1,500
1
Is
$90,000.00
$90,000
29
ea
$500.00
$14,500
375
If
$60.00
$22,500
1
ea
$500.00
$500
1
Is
$7,500.00
$7.500
6714
Sheet 17 of 27
El Segundo Community Center
Sitework Project #: 03 -025
Conceptual Statement of Probable Cost Date: 10- Mar -03
DETAIL ELEMENTS
Element Quantity Unit Unit Cost Total
Utilities
Reconnect to existing sewer line, allow
Domestic water service, allow
Fire service, allow
New fire hydrants, allow
Storm drain connection to existing, allow
Site drainage, allow
Site lighting
Site electrical power
Site telephone and data
Site Gas, allow
Total - 123 Site Utilities
124 Off -Site Work
Offsite improvements - excluded from this estimate
Total - 124 Off -Site Work
Prepared by Cumming, LLC
1
Is
$15,000.00
$15,000
1
Is
$20,000.00
$20,000
100
If
$56.00
$5,600
1
ea
$3,200.00
$3,200
1
If
$15,000.00
$15,000
97,500
sf
$0.40
$39,000
97,500
sf
$1.00
$97,500
97,500
sf
$0.20
$19,500
97,500
sf
$0.10
$9,750
1
Is
$5,000.00
$5,000
22
Sheet 18 of 27
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the proposed Recreation Park Master Plan.
RECOMMENDED COUNCIL ACTION:
1. Discussion;
2. Adoption of Resolution approving environmental determination by title only;
3. Approve the attached Recreation Park Master Plan;
4. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Recreation Park Master Plan was written as a conceptual document to address the
recreational needs and desires of the community with respect to Recreation Park
(Attachment 1). As part of this process, a Needs Assessment Survey was distributed in the
Fall of 2001 and provided valuable insight to determine which future improvements could
enhance public services offered at the park. A partial list of improvements contemplated as
part of the Master Plan, includes parking reconfiguration, a new Community Center, a skate
park, and expansion of the existing Scout House. The attached Recreation Park Master Plan
contains a site plan identifying the full list of possible improvements and their locations.
The Planning Commission held a special meeting on March 6, 2003, and recommended
approval of the final Recreation Park Master Plan document.
(continued on next page...)
ATTACHED SUPPORTING DOCUMENTS:
1) Recreation Park Master Plan document
2) City Council Resolution
3) Planning Commission staff report, dated March 6, 2003
4) Adopted Planning Commission Resolution No. 2547
FISCAL IMPACT:
Operating Budget: $7,138,400 (includes funding in FY 2002 -2003 of $500,000)
Amount Requested: None
Account Number: 301 - 400 - 8202 -8490
Project Phase: Conceptual Design
Appropriation Required: Yes X No
ORIGINATED BY: DATE:
3111103
Ja es ansen, Director of Community, Economic and Development Services
RE 1 ED BY: DATE:
Mary Stre , City Manager
i
BACKGROUND & DISCUSSION
The City Council has appropriated funding for the proposed Community Center and skate
park. Funding for the expansion of the Scout House will be at the Boy Scout's cost and there
is no Council appropriation. As plans for the park improvements included in the Master Plan
are developed in the future, they will be presented to Council for consideration and budget
appropriations.
P: \Planning & Building Safety\PROJECTS \600 - 625 \Ea - 609 \3 -18CC STAFF REPORT FINAL REVISED MASTER PLAN.doc
2 14
hftA,STElR PLAN
2oo�,
1.44
ACKNOWLEDGEMENTS
City Council Members
Mike Gordon, Mayor
Sandra Jacobs, Mayor Pro Tem
John Gaines, Council Member
Nancy Wernick, Council Member
Kelly McDowell, Council Member
Design Team
LPA, Inc.
Originally submitted November 12, 2002
Revised February 14, 2003
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COVER
AC; KNOWLEDGEIVIENTS
TABLE OF CONTENTS
Introduction Section 1
Site Evaluation Section 2
Community Needs and the Section 3
Workshop Process
Recreation Park Master Plan Section 4
Summary Section 5
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Recreation Park - EI Segundo, California
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INTRODUCTION
Recreation Farm i l L - 2C. aC rQ community parr: jocatec
near the near- of til citv's downtowr district.
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Recreation Par!. has historically providec C varlet\, o'
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George brett Field, the Fourtr, of Jr,rl��� even', anci the
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tiny tots program all contribute to U rici, i]i story
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associated with the park. In October of 2001, the City
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of El Segunao retained the design firm of SPA, Inc. to
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assist the city in the development o' a master plan
(further rererrea to herein as the 1�Iaster Plan) for
Recreation Park and design plans for a new community
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center (further referred to herein as the Community
a
Center..' to be located witniri Recreation Park. The
purpose of the Master Plan is to provide the city with a
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vision for the disposition of all city owned buildings and
a
facilities within the park, as well as, integrate the new
Community Center. The city envisions that the new
Community Center will replace the existing clubhouse
located along Pine Avenue. As a focal point for leisure
activities in El Segundo, the city's vision of the
Community Center was to include a presentation hall
and accommodate current programs and possible new
programs offered at the clubhouse. According to the
March 7, 2001 Request For Proposals, "These
activities include, but are not limited to, music, drama,
dance classes, arts and crafts, indoor sports activities,
non- credit adult enrichment classes, infant /toddler
programs, youth activities, and competitive programs.
The facility may include multi - purpose rooms; a kitchen,
activity rooms, offices, a gymnasium, locker room,
restrooms, storage rooms, daycare rooms, and a weight
training / workout area."
In an effort to align needs with available funds, the
city's process for creating a master plan for the park,
and addressing program needs for the new center, was
three -fold: 1) a needs assessment survey was conducted
in the fall of 2001, in which the city solicited input from
the community relative to its participation and need for
a variety of programs anti activities that could be
accommodated at the new center; and 2) a community
workshop was field on October 27, 2001 to gain
community input and consensus and 3) following the
workshop generation of schematic plans; the city held a
number of public review forums. The entire community
was invited to participate in a hands -on evaluation of
the design for the part; Master Plan and new
Community Center. Results from these three efforts are
discussed in Section 4 of this report.
The results of this park Master Plan and new
Community Center design effort are intended to provide
the city with a comprehensive road map for the future
development activities. at Recreation Park. The goal is
to address the current and future (changing) needs for
the community to insure that Recreation Park remains
the cornerstone of recreation, and leisure activity for the +
residents of EI Segundo. 1�
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SIT E EVALUATION
The location o' Recreation Paric is within, walking
distance of many residents and much of El Segundo's
aown ow; district ana cA_, office. Wit; resiaeniiai
land use predominantly to the west, north, and
northeast, the buildings within the pare respect this
interface with a low profile scale.
Uses within the park include an active clubhouse
located adjacent to Pine Avenue and Eucalyptus
Drive. The clubhouse offers a variety of children and
adult recreational programs and facilities, including
meeting rooms, arts and crafts, dance, cooking,
exercise, self- defense, ceramics, specialty workshops,
drama, music, multi - purpose space, tiny tots program,
and classrooms. The building is approximately 40
years old, in much need of repair and replacement,
and too small to accommodate the city's growing
recreational needs.
The Joslyn Center, located near the southwest corner
of the park, is available for use by seniors and adults.
Programs offered include Saturday night dances,
painting, a senior citizens club, quilting, arts and
crafts, dancing, and many others. The Joslyn Center
also hosts many events and provides a monthly
newsletter. The Center is also home to the city's park
and recreation offices. The building is in relatively
good condition with normal expectations for
maintenance and repair. Outdoor programmed space
adjacent to the Joslyn Center accommodates
shuffleboard, horseshoes, lawn bowling and outdoor
garden spaces. As part of this Master Plan, the
viability and condition of these outdoor spaces is
evaluated with recommendations made in Section 5 as
a result of this evaluation.
The youtP, Cent.e,, (Scout House? is currently owned,
programnlec am used by The Boy Scouts. The city owns
ul,.
Associa�ior . !M-- use is anticipated for the future. Aside
from regular maintenance, repair, and restoration, there
has been discussion of a possible addition adjacent to this
building for much needed classroom space.
Arl equipment checi<out and restroom building is located
near the center of the park: adjacent to the tennis courts.
Tnis building is the central hub of the part: operations.
The checkout building provides the community with a
convenient location tot- equipment checkout, reservation,
permits, restrooms, showers, and information. Regular,
maintenance and repair is envisioned for this building.
Hardcourts within the park are generally located near the
center and south central area of the park, and consist of
racquetball, handball, volleyball, paddle tennis, tennis,
basketball, and roller hockey. From most accounts, the
facilities are heavily used and well loved by the
community. Their condition is fair with nominal repair,
maintenance, and replacement expected. The roller hockey
facility is a fairly new addition to the park. Parking is
located immediately north and south of these facilities.
Sports fields have a rich history and are a major feature
and draw to this park. Baseball, softball, and soccer are
accommodated here. The baseball field adjacent
Eucalyptus Drive, Stevenson Field, also acts as a retention
basin. As part of locating a new building within this park,
the detention function must be observed. Normal
maintenance and repair are expected here. -
While casual picnics can happen throughout the park, a
formal picnic area is located in the north central portion
of the .park. The area is heavily treed and, as with most of
this park, heavily used. Parking is nearby. The age of
these facilities is apparent relative to the maturity of the
trees and provides a wonderful contrast in recreation
experience to the active nature of much of the park. Slope
re- vegetation should occur here tc maintain the integrity
of adjacent slopes.
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There are two play areas adjaceir to the existing
clubhouse. One is for tiny tots ano is uses in
conjunction with' the childcare propyrn offered m the
clubhouse. This facility, is fenced in. One observed
concern is the proximity to the home -run fence at
Stevenson Field. Future disposition K this play area
must take safety into consideration relative to this
home -run activity. The other play area is for older
youth and is located to the east of the clubhouse. Both
PAY areas need to be repaired and brought current
with respect to federal and state an Consumer
Product Safety standards and accessibility
requirements have changed arasticaliy since these
play areas were last addressed. It is recommended
that phase one improvements rehabilitate these two
PAY areas.
The open space within the part: is probabiv one of its
most important attributes. There Is grade change
around al' edges of the park, which adds to its
character, vet poses accessibility challenges. The
loaster Plan should address accessibility issues
preservau on of open space, and protect, to the extent
pos ible, existing healthy trees, viewsheds and
unpunaw open space programs within the park, such
as inn 4'" of Juiv fireworks event.
Parking h distributed throughout the parr: including street
parking along Eucalyptus Drive and Pine Avenue. W
aadition, Were is parkiny available nearby ai the city
offices and throughout adjacent neighborhoods.
Because of its location, (adjacent residential and city land
uses) this is a feature this park enjoys as opposed tc a
more remote destination oriented location. Walking and
bicycling are viable options for transportation to this
part-:. In evaluating various open space lots around the
perimeter of the park, the city should entertair; potential
acquisition when feasible to secure additional parking
opportunities. As part of this evaluation, it is observed
that a more efficient layout of existing parkma lots on
site, using a standard stall size, will yield additional
parking spaces. This study is presented ir Section L. Any
increase in programmable space as proposed in this
master plan should also provide for additional parking
opportunity. As part of this study, a traffic analysis and
parking demur report u,as prepared tc; address the new
Comrnwmv Center. Findings of this report are discussed
II. 3ecuol 4.
The maintenance fachity is located in the south central
portion of the site. The facility has vehicular access off the
knxkle at tht end of the parking facility adjacent tc the
Joslyn Center. The current condition of this Facility is
Poor. TV facility should be considered for renovation and
powbk e n swi,.
In sumriarl, many exis_ rip facilio, <nre in guod t,, !air
corn nnunh. The imbhous adiacyn pivy are.rt, and
pa!'Wo MmAd be v hms i01. Hure chayt. Add4IGm
area, witlon On pearl. t0 be cmis doTd for change MII Inc' a
result a' public wornytop process alld staff
revonvuenoation prennno III the nen se nml .
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COMMUNITY NEEDS & THE WORKSHOP PROCESS
A� with the design of any parl maste!, plan and new
recreation facility, the incorporation or
- mrrrehensiv- am, l A ;f - +iv� rnmmunir n,f"�_ nr +i�.,
urocess is critical 11:, the successful ioentificatior: of
needs and delivery of appropriate solutions. It i� very
simple—to best accommodate community recreation
needy and solutions one must erigage the end -user in
the planninq and design process. The City of El
Segundo accomplished this ir, tnree ways:
01
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A community wide needs assessment survey was
conducted in the fall of 2001. Surveys were
distributed in the local paper to all El Segundo
households. The surveys were also available al ,
city facilities. 191 completed surveys were
received back from the community. Surveying
questions revolved around facility use, interest,
and participation in a variety of recreational
endeavors. The purpose of the survey was to
gather a sampling of the importance and
frequency of participation from the community in
a number of recreation and leisure activities
offered by the city. A copy of the questions and
results of this survey can be obtained through the
Recreation and Parks office.
The community at large was invited to participate
in a daylong community workshop held at the
existing clubhouse on October 27, 2001. The
purpose of this workshop was to engage the
community in the creative process of establishing
a vision for the new Community Center and the
park as a whole. The goal of this process was to
establish (agree on) the needs of the community,
prioritize those needs, and develop a solution that
accommodates those prioritized needs.
The format of the workshop followed a method
called TAKING PART developed by Lawrence
Halprin, which is based on the theory that we are
all inherently creative and that the real task for
group leaders /teachers is to help us release our
creativity. The following is adapted from
Lawrence Halprin's R.S.V.P. cycles.
In TAKING PART, many devices are used to
release creativity — among these are actual
experiences of issues, becoming aware together
so as to develop a common language, sharing
experiences in order to increase communication.
The process depends a lot on different ways for
expressing feelings other than talking — such as
drawing, writing and other expressive modes. In
all these modes each person's feelings and
attitudes have equal value. There are no experts
who have "the answer ". As workshops progress,
more and more energy is released, and more and
more interaction of creative ideas occur until
eventually some forms of creative consensus
about the project emerge.
The workshor :: involves, at, "awareness wall' which
will alicm the participant tc experience the prolec.
durinc wnicl, the group will together, exoiore,
program and develop actual ideas for the E! Segundo
Community Center- and Recreation Pari: IViaster Plan.
3. A preliminary plan was developed as a result of the
community workshop, staff review and plan
refinement. This preliminary design wort: was then.
brought before the city for agency review and public
comment. Results of this public review, process are
summarized at the end of this section.
Below is a summary of each of the three consensus -
building processes utilized in developing this Master Plan
and Community Center for Recreation Park.
Needs Assessment Survey
The purpose of the questionnaire was to assess the level
and kinds of recreational needs, as well as the need for a
new Community Center, according to the residents of E!
Segundo. This widely distributed questionnaire was
utilized to provide an effective means for acquiring
accurate data relative to community interest in various
configurations, programs, and uses at the center. Opinion
from the survey strongly favored building a new facility in
place of remodeling the old clubhouse by a margin of 3 to
2. Approximately 69% of the respondents agreed that the
community could use additional meeting, activity,
recreational rooms and spaces, fitness, arts and crafts,
drama and indoor sports programs were all highly favored
in the responses received.
The Community Workshop
The group gathered at 9:00 AM Saturday morning on
October 27, 2001. After introductions, an information
review was conducted. In that review, needs assessment
survey results were shared, and site analysis of the park
and its surroundings, park operation, and information
gathering was discussed relative to Recreation Park. In
preparation for the "site awareness tour" the tour map
was shared and expectations discussed such as
conversation during this part of the process to be kept to a
minimum and "individual" responses were encouraged.
The group of approximately thirty (30) people then
reassembled at Station 1 of the awareness tour'. The
following is a summary of responses from the site
awareness tour. (Note a compressive summary of
questions asked and responses given can be obtained from
the city's Recreation and Parks office.)
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Tour Locations
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Station 1 (At the corner of Pine Avenue and
Eucalyptus Street)
• Maintain view sheds to the park
• Accessibility
• Gateway to the park
Station 2 (Frontage along Pine Avenue)
• New center character to be harmonious and
in scale with the surrounding neighborhood
• Plan for safety
• Protect trees where possible
Station 3 (At the Skate Plaza area)
• New building may extend into the "Skate
Plaza"
Station 4 (At the tiny -tots play area)
• Include a play area in the new Master Plan
• Insure protection of children
• Protect from field play
• Insure good visibility
Station 5 (Adjacent the Joslyn Center)
• Lawn bowling to remain
• Relocate horse shoes near picnic
• Remove shuffleboard
• Consult seniors on use of new outdoor space
Station 6 (Northeast of the clubhouse near the picnic
area)
• Retain as much open space a possible
• Retain trees and views
Station 7 (At the parking lot east of the picnic area)
• Increase parking opportunities
Group 1 - Top 3 Dislikes:
1. Parking
2. More efficient indoor space
3. Access issues —park & building
Group 2 - Top 3 Likes.-
1. Open space, safe, calm feeling
2. Low profile elevation with trees surrounding
3. Serves all ages
Group 2 - Top 3 Dislikes:
1. Inefficient use of land and clubhouse space
(chopped up rooms; few windows; poor design;
too many grades)
2. Limited parking
3. Dated building — not state -of- the -art; no wooden
floors
Group 3 - Top 3 Likes:
1. Open space and trees (mature vegetation)
2. Variety of activities (multi -age; multi- activities;
multi - function)
Group 3 - Top 3 Dislikes:
1. Not ADA compliant
2. Facility maintenance (old)
3. Master plan for the park
Each individual was then asked to identify his or her top
five (5) desired elements (activities /spaces) for the
Community Center. Again, they then discussed the
question as a group, arriving at the following consensus:
_ .15
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At the conclusion of the site awareness tour; the grout
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reconvened in the clubhouse for two exercises oesiqned to
obtair consensus on likes and dislikes abou,. the part., and
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consensus on the most important space, to be provides in
the Community Center program. k an effort to move
towarc agreemen'L, the groin: was first asked to respond
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individually to each question, and then (once organized
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into three (3) separate groups), each group was asked to
-
discuss individual responses and arrive at a group
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consensus on each subject. Below is a summary, by group
of their response to: Wha: are your top three (3) likes and
°
dislikes about the park:
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Group 1 - Top 3 Likes
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1. Topography
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2. Variety of park uses
3. Green space and trees
Group 1 - Top 3 Dislikes:
1. Parking
2. More efficient indoor space
3. Access issues —park & building
Group 2 - Top 3 Likes.-
1. Open space, safe, calm feeling
2. Low profile elevation with trees surrounding
3. Serves all ages
Group 2 - Top 3 Dislikes:
1. Inefficient use of land and clubhouse space
(chopped up rooms; few windows; poor design;
too many grades)
2. Limited parking
3. Dated building — not state -of- the -art; no wooden
floors
Group 3 - Top 3 Likes:
1. Open space and trees (mature vegetation)
2. Variety of activities (multi -age; multi- activities;
multi - function)
Group 3 - Top 3 Dislikes:
1. Not ADA compliant
2. Facility maintenance (old)
3. Master plan for the park
Each individual was then asked to identify his or her top
five (5) desired elements (activities /spaces) for the
Community Center. Again, they then discussed the
question as a group, arriving at the following consensus:
_ .15
Listed results from each group were shared with all
workshop participants.
final exercise of the day was to, as a group, MOW—
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develop a plan and/ or model of your vision of the , .. _„i O,B a.
Park Master Plan and the Community Center. Below
are the results of tnis exercise:
Group 1
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Major Concerns
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1. Height of new Community Center should be
minimized.
2. View of park from corner should be
Group 2
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maintained.
3. Residents' views of Fourth of July firework
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show need to be considered.
4. New Community Center should take
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advantage of views of the park.
1.
Underground parking provided below grass area
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Group 1 -Top 5 Desired Elements of the
at corner (goal to increase parking without
Performinc art; anc iJtcher bull, tc the nortl of
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reducing open space).
Community Center
2.
the buildinc, (nc nee,: fo° view_. in these spaces`
I. Gymnasium located at eastern portion of site
firework viewing extremely important).
�.
Nieetinrl room buil- is south portion witr� views
Remove `Skate Plaza' and provide an outdoor,
1.
IViulil -use meetinq room�l
sta e / erformaiice space with power — gravel
oll " tne parr
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surfacing used instead of concrete to discourage
hvr
I \lleetlnci room, tr to O1itdOn"
equipment well on top for gymnasium
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Arts and �rafi, miulii-use.
(further minimizing height of gym)_
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Pre crioo' —to: activme;,
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Ditcher;
Second
Floor Layout
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Group 2 - Top 5 Desired Elements of the
1.
Arts and crafts classrooms to oe buili to the north
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Community Center
side of tine building to take advantage of north
1.
Multi -use room (performance space, drama
2.
Additional meeting rooms to be built or: the south.
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rehearsal dance practice)
side to take advantage of views of the park. These
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2.
Meeting rooms
meeting rooms could be divided by movable
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3.
Arts and crafts
partitions so that it could be opened into one
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4.
Preschool and youth activity
larger room to give the Community Center more
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5.
Kitchen
flexibility.
3.
Deck for meeting rooms could be built on south
Group 3 - Top 5 Desired Elements of the
side as an amenity for meeting room /s.
Community Center
4.
Viewing of gym floor bellow could be allowed
from second level (maybe from exercise room ?)
1.
Meeting rooms /multi - purpose
2.
Arts and crafts
Site
3.
Performance (drama, dance, etc.)
4.
Kitchen
Group
one addressed the possibility of providing new
5.
Tot and youth (12 activities
outdoor
passive space adjacent the Joslyn Center and
_years)
relocating
the horseshoes elsewhere in the park
Listed results from each group were shared with all
workshop participants.
final exercise of the day was to, as a group, MOW—
The -
develop a plan and/ or model of your vision of the , .. _„i O,B a.
Park Master Plan and the Community Center. Below
are the results of tnis exercise:
Group 1
-
Major Concerns
1. Height of new Community Center should be
minimized.
2. View of park from corner should be
Group 2
maintained.
3. Residents' views of Fourth of July firework
Site adjacent to the Community Center
show need to be considered.
4. New Community Center should take
advantage of views of the park.
1.
Underground parking provided below grass area
at corner (goal to increase parking without
First Floor Layout
reducing open space).
2.
Grass area retained at corner (Fourth of July
I. Gymnasium located at eastern portion of site
firework viewing extremely important).
3.
Remove `Skate Plaza' and provide an outdoor,
(sun,ce;' to minimize height).
sta e / erformaiice space with power — gravel
2. Preschool and play area located to the far
surfacing used instead of concrete to discourage
right. One story preschool could be built with
equipment well on top for gymnasium
4.
skaters.
P,etain existing mature tree between the
(further minimizing height of gym)_
Community and 'tot lot.
--enter,
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Community Center WORKSHOP SUMMARY y w
Minimize building footprint —? or 2 '-i, (split) All groups focused on placing a new Community Center
levels witnin the part. in the general location of the existing
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- _ . a b�� aath� _ f,orr the r-s0t *�
Entr }' io be a glassed atrium above, Vey little attentior+ was given to the park. a; a
4. Meeting ano arts /craftss spaces or -, uppe!" whole and /or desire to change existing facilities within the a
level. park. Solutions were very similar relative to: 1) affect as
5. Natural lighting provided in the arts /crafts little of the park and park: open space as possible; 2) �
spaces. retain as manv healthy trees as possible- 3) the only areas
b. Storage ana multi- use /performance space on of the park to be subjec- to redevelopment should be the
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owes level. clubhouse and immediate surroundings,- organize existing n. = ,�
7. Upper level to overhang an outdoor parking lots for better efficiency and more spaces and new o
arts /crafts space for preschool kids (facing outdoor uses in and around the Joslyn Center. A summary
tot lot). of the consensus items of the three group solutions relative
to the new Community Center is as follows: o
a
• Low profile at Pine Ave.
Orient meeting rooms and multi - purpose rooms to
_ views of the park
���� ^� • 2 story to reduce the footprint
-- Restrict the footprint to the area between the
Skate Park and the youth play area
• Retain trees when possible
Make space flexible
,tea- -• { _�s" • Consider view decks
Provide accessible entry from Pine Ave. from
� � _ � �� - ;:"'rte „' -•.,s,,z � a,"��:�� }
parking and from the park
•
Group 3 Maximize natural light
1. Major" importance on saving mature trees. Relative to the Master Plan, there was consensus to:
2. Provide parking and storage under building. . Leave the sports fields intact
3. Take advantage of the location and provide roof
deck for firework and park viewing. Leave the 4th of July viewing area intact
4. Be sensitive to the surrounding neighborhood Leave the picnic area in tact
with building massing and location of mechanical 0 Maximize existing parking
equipment 0 Relocate horseshoes to the organized picnic area
5. Explore the opportunity to purchase adjacent where it might be used more
property for park expansion. 0 Plan new /more useable outdoor space around the
Joslyn Center-
Eliminate the shuffleboard courts
` Leave all sports courts intact
• Consider- the checkout building as an opportunity
J�3 for redevelopment
• Leave as much open space and mature trees
` intact as possible
� ` • Generally change as little of the parks as possible.
The majority opinion was that most like the park
'`'- just the way it is.
Tnls consensus grovlaec, the desic-m team with
direction to produce three master plan options fo,-
Recreation Park. The tollowing graphi;. depictions
illustrate three options presented tc the Recreation
Park Master Plan StAerinc Committee Pro; an i 7onr
of eactr option are, as rollows:
OPTION 1
LPG
REGREAMN PA.. - ._ -__...
Pros:
• Closest option to workshop plan
• Minor impact to park
• No parking impact on street
• Add + 49 spaces
• Retain open space /picnic
• Good views from corner and community
center spaces
• Gym is buffered by grade and open space
• Good access from the street and sports yields
Cons:
• May exceed budget a bit due to additional
parking
• Less availability of outdoor program space
OPTION 2
Pros:
• Mino�' impact to parr:
• No additional pari<ing impact
• Add _ 3� spaces of paridng
r'c[ai; upe;. space�picnr
• Good views at corner and from Community
Center /spaces
• Good relationship between Community Center
aril open space
• Good access from street and from sports fields
• Stays witti in budget
Cons:
• Gym edge at major corner
OPTION 3
LP_A
_ RECREATION PARK
Pros:
• Picnic /open space as foreground to building
• Reprogram open space orient to field play
• Major opening at corner
• Major parking near building
• Add + ill cars
Cons:
• More expensive
• Impact existing open space
• More parking along street
• Parking lot size (impact)
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The workshop consensus also vielded two (2) options
for the Community Center organization of spaces. The
following is a summary of those options.
OPTION 1
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Community Forum Review
On October 8, 2002 the City of EI Segundo held a
Community Forum in the existing Clubhouse. Members of
the City Council, Parks and Recreation Commission, and
interested community members attended. A summation of
the design process to date was presented, reviewing the
sequence of design revisions. At the conciusion of the
presentation, all attendees had the opportunity to ask
questions and make comments in regard to all aspects of
the Community Center building program and site
development.
As a result of this Forum, the following modifications
were made to the conceptual design of the new Community
Center project:
• Remove the multi - purpose room /gymnasium
• Add a 1,500 SF activity room with floating wood
floor
• Ensure the tiny tot and youth play areas maintain
their current size
• Build the new Center in the same location as the
existing Clubhouse
• Maintain a deck on the second floor while studying
the possibility of increasing the classroom space
• Continue to provide a 150 -seat presentation hall
• Continue to study the possibility of reducing visual
impacts of the building
• Impact as few of the existing trees as possible
This process provided direction to the design team to
produce a final Recreation Park Master Plan and
3 Community Center design. The following chapter offers a
summary of those results.
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RECREATION PARK MASTER PLAN
The Recreation Park Master Plan recommendations
are a result of the design team's analysis and
evaluation o the park and direction provided by the
community at large during the community design
workshop, the city staff and the public review process.
The specific strategy of the Master Plan can be
summarized by the following goals:
Preserve and protect in place as much existing
open space and as many mature trees as possible.
Specific open space areas of concern include the
grand lawn at the corner of Eucalyptus Drive and
Pine Avenue and the open space between the
existing clubhouse and the existing organized
picnic area.
Confine the new Community Center to the area
approximately between the west edge of the skate
park, the east edge of the youth play area, the
southern edge of the tiny tots play area and Pine
Avenue to the north. Use a two -story
configuration for the building to help reduce the
building footprint.
Provide a low profile along the Pine Avenue
elevation of the center and be sensitive to the
surrounding residential scale.
Retain the sports fields, hardcourts and general
character of the park in tact. For the most part,
the community likes the park as it is.
Specifically, rehabilitate all sports fields,
continued maintenance, repair and replacement
on hardcourt facilities, and pursue planning of a
rock climbing wall and bouldering activity at the
handball court as well as a skate facility near the
off -site Teen Center.
Continued general maintenance, repair and
replacement of park buildings and specifically
provide for the installation of automatic doors at
the Joslyn Center; potential expansion for
classrooms at the Scout House; and plan for the
renovation of the park maintenance building
including consideration of a break room and
storage space.
6. Reconfigure the outdoor space adjacent the Joslyn
Center to provide more useable space. Refine the
concepts witr, a seniors advisory group.
7. Update the children play areas to meet state and
federal codes and mandates. Work with a play area
advisory group to refine these plans.
8. Maximize parking without major impact to the park
or the surrounding neighborhood.
9. Provide a variety of spaces in the new Community
Center with multi - purpose and performance emphasis
to meet the growing demand for active and passive
recreation not offered in other Recreation Park
facilities.
10. Provide barrier -free access with new improvements to
meet local, state and federal codes and requirements.
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Tne following outlines specific rnaste! plan
recommendation, fo, the Recreation Park IUlaster
Piar,; as illustrated or, the previous page. Tnese
recommendations respond to the previously stated
goals and provide the cit} with the necessar` vision
for thy= future of Recreation Garb.
1. Open Space — A. major goal of the community
that was conveyed over and over is that the open
space within Recreation Park is very important to
the community. The parr: provides ar outdoor
retreat from the urban regions of city
development. The Master Plan protects in place
the open space at the corner of Eucalyptus Street
and Pine Avenue as an important window into the
park and outdoor activity area for events such as
the annual Fourth of July fireworks show. The
Master Plan also protects in place most natural
edges to the park, most mature trees within the
park and the gently sloping open space just west
of the picnic area. One park edge, north and east
of the picnic area, should be considered for re-
vegetation to help maintain the integrity of the
slope. The reason the design team chose to
graphically depict the proposed Master Plan on
an aerial photograph of the park was to
emphasize just how much of the park is left
"undisturbed." Also retained is the lawn bowling
just north of the Joslyn Center and all sports
fields. The existing outdoor activity areas greatly
contribute to the sense of open space at
Recreation Park.
2. Outdoor spaces adjacent to the new Community
Center -The Master Plan calls for a series of
arrival and outdoor use patios and courtyard
adjacent the Center. Seating, lighting and
gathering will be accommodated at these patio
and courtyard areas. The patio to the west of the
presentation hall can be utilized as a breakout,
pre - function and intermission space it conjunction
Witt the presentation mall activities, a�, wel as; be
used a_ an outdoor stage with casual lawn seating, to
the west for outdoor events. The courtyard 'between
the presentation mall and childcare space cari be used
im orltd0o'" gatnerings anti events a, wells P "c
intermission space in conjunction with) the
presentation hall. Retained and newly olanted
specimen trees will announce the arrival to the center
from both the street to the north and the park to the
south. Barrier free access wil! be provided from all
directions (north, south, east and west) to the center,
including from the main parking facility to the east.
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Play Areas — Adjacent is the new center will be
two new play areas thai address two age groups,,
1? 2 years to 5 vears associated with the child
care program, offered at the center and; 2 - 5
years to 12 year for olde° youth play. The play
area hiave Deei, designed, iii cor::er; witl:
community advisory group, to be equai in size to
the existing play areas. Both play areas will
provide safe play area surfacing, access and play
environments that meet current state and federal
requirements as well as current play philosophies.
While the focused areas of play will respond to
budget requirements, open space associated with
each play area will expand play opportunities.
The tiny tots play area will be fenced and sited
for maximum visibility, supervision and safety. In
fact, the new location of the tiny tots play area
provides a much more safe location, and removes
the threat of homerun balls.
Sports Fields — There are three primary sports
fields at Recreation Park. Stevenson field is the
Babe Ruth field just to the south of the existing
tiny tots area at the clubhouse. The El Segundo
Babe Ruth baseball team is the 2002 World
Champions. Clearly, baseball is popular and
special to El Segundo. The city has recently
provided funding for new equipment and field
renovation for Stevenson field. Consistent with
the Recreation and Parks Department, a
suggestion of this Master Plan is to also renovate
the other two fields as part of an overall capital
expenditures program for Recreation Park.
Hardcourts — Consisting, o sever tennis courts, and
one outdoor handbal tour„ one paddle tennis court,
one basketball court, two volleyball courts, two indoor
racquetball courts; ana one roller hockey court, no
major adjustment in these uses i_; recommended by
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recommended. Tne Recreation and Paris Department
has been considering the incorporation o,. a climbing
wall and bouldering facility connected with tine
handball court. This would add to the popular
diversity of recreation opportunities at Recreation
Pari As part of future plans, the recreation
department should continue to monitor the
requirement for racquetball and handball.
Historically, these facilities have experienced low
demand and could be subject to replacement with a
higher demand activity in the future.
Existing Checkout Building — As the central hub of
the park operations, the checkout building provides
the community with a convenient location for
equipment checkout, reservation, permits, restrooms,
showers and information. Regular maintenance and
repair is envisioned for this building. The Master Plan
process included some discussion of accommodating
these operational functions as part of another existing
park building. Until further development of this idea,
the recommendation of this Master Plan is to retain
this building and its focus of central operations.
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Scout House — This facility is currently
programmed and used by the boy scouts. This use
is anticipated in the future. Aside from regular
maintenance, repair and restoration; there has
been discussion of possible future expansion of
this building fo,- much needed classroom space.
lr addition, there has been discussion of some
dedication of land between the Scout House and
the off -site Teen Center for a skate park.
8. Maintenance facility — Pursuant to discussion
with park and recreation staff, the vision for this
building is to remain in place with the addition of
a break room, additional storage space, and full
renovation, all as part of a capital expenditures
program for Recreation Park.
Traffic and Parking — As part of this Master Plan
process, a traffic study and parking demand
analysis was completed relative to the increased
size associated with the new Community Center.
Below is the summary offered in that report.
There is no net increase in traffic impact or
parking demand beyond that created by the
increased size and program of the new
Community Center. The redesign and expansion
of the parking lot to the east of the picnic area
yields a net increase of 40 cars. The redesign of
the parking lot above the Joslyn Center yields 26
spaces. By re- striping parking adjacent the
Community Center site along Pine Avenue to 90`
parking, a net increase of 9 cars is obtained.
Parking along Eucalyptus is retained as existing
with the exception of the loss of one stall due to
building service access. This Master Plan also
recommends that the city consider any on- or off -
site land opportunities that could provide
additional parking. One such location under
consideration is to the east of the Teen Center
The following is a quote from the traffic
study /parking analysis:
"The proposed Community Center would generate an
estimated 200 additional vehicle trips per day on a
typical weekday, 300 trips per day on the weekend,
and 40 trips per hour during the peak hours of
activity. The facility would generate 45 vehicle trips
during a medium -size special event and 85 trips
during a large event.
These traffic volumes would not result in a substantial
change in traffic conditions or a significant traffic
impact because the daily traffic would be spread out
over a 12 -hour day o operation and because there are
numerous Travel routes available fol- accessing the site.
Assuming that no more than 25 percent of the site -
generated traffic woulci use any particular street as an
access route, the project would resuli in traffic increases
or 1(,1 venicies per hour during the pear< hours of
operation, =1 vehicles during a medium -size event, and 21
vehicles during a large event. These increases would be
less than significant.
The proposed Community Center would generate a peak
parking demand of 13 to 28 vehicles on a weekday, 15 to
30 vehicles on a weekend, 35 vehicles during a medium -
size event, and 70 vehicles during a large event. The
typical weekday and weekend parking demands could be
accommodated by the proposed 74 -space expansion of the
onsite parking lots. The parking demands during special
events, however, could not be accommodated on site and
the patrons would instead be required to use the parking
facilities in the surrounding area, including the nearby
public parking lots and the on- street parking spaces along
the perimeter of the park. Up to 420 parking spaces are
available within and adjacent to the park.
While the presence of the additional parked vehicles in the
area may result in an inconvenience for the nearby
residents, the impacts are not deemed to be significant
because there are enough spaces to accommodate the
projected demand and because the special events would
occur only occasionally (i.e., about two times per month
for the medium -size events and once a month for the large
events)"
10. The Joslyn Center — As discussed in the evaluation
section of this report, this facility primarily operates
as Park and Recreation offices and provides for adult
and senior programs. Aside from normal maintenance
and repair, recent CDBG funds have been designated
for installation of automatic doors pursuant to
accessibility requirements.
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11. The Joslyn Center Outdoor Environment — As
illustrated in the conceptual diagram below and
on the Master Plan diagram, this Master Plan
recommends that an active outdoor
programmable space and passive garden space be
part of the future improvements around the
Center. In order to accomplish this, the
horseshoes facility is recommended to move to
the organized picnic area, and the shuffleboard
courts are recommended for removal due to their
low use. This redevelopment of outdoor space will
provide for outdoor events, gathering space,
game tables, seating, shade, strolling and garden
space. In addition, reorganization of this space
lends itself to refinement of the arrival zone from
the south parking lot and the accessibility ramp
to the west.
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12. Circulation — Proposed circulation in the Master Plan
consists of a barrier -free solution that connects
parking to the east, the Joslyn Center to the south,
Eucalyptus Street to the west, and Pine Avenue to the
north with the new Community Center. As can be seen
in the diagram below, pathways are direct yet gently
sweeping to conform to the character of the park and
efficiently connect arrival points with destination
points.
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vi Center �'15--
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GRAND AVENUE
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1. One of the main components of the proposed
Master Plan for Recreation Park is the
construction o? a new Community Center. This
will greatly enhance the Department w
Recreatior, and Parka' ability tc provide wide
variety of programs to the residents of El
Segundo. The proposed Community Center space
program consists of a two -story 20,837- sq. -ft.
building that includes the following spaces:
Presentation Hall and
Support Spaces 4,615 SF
This area includes storage for 150
retractable telescopic theater seats, a raised
performance platform, dressing rooms with
shared toilet and a workshop to support the
productions. This Presentation Hall will
have the ability to accommodate theater
lighting and acoustics during productions,
but when the seating is stored, still provide a
large flat floor multi - purpose room for
community use. It also includes additional
storage for tables and chairs.
• Kitchen 762 SF
This room can be used as both a catering and
teaching kitchen. This space has dedicated
storage.
• Fitness Dance Studio 1,665 SF
A dedicated room for the instruction of dance
and fitness classes, this space will have a
wood sprung floor and mirrors.
• Arts and Crafts Studio 1,481 SF
Placed on the second floor of the building to
take advantage of exterior patios and north
light, this space has adjacent storage rooms
with a kiln and an appropriate amount of
shelving storage.
• Tiny -Tots Classroom 1,263 SF
This classroom is a dedicated space for
young children. Located on the ground floor,
it is directly adjacent to a secured outdoor
play area. It also has a dedicated storage
room and toilet room that allow for both the
Co -op and City to run their early childhood
programs.
Multi -Use Classrooms 2,422 SF
Two additional classrooms are provided on
the second floor. A large 1,485 SF
classroom that is divisible into two smaller
spaces, and a 952- sq. -ft. classroom.
Support Space 3,490 SF
This includes the lobby, reception counter,
administrative office space, restrooms and
general storage areas.
Circulation and Building Support 5,139 SF
This includes the corridors; electrical room, data
room, janitor closet, and wall thickness and
structural support.
The proposed location for the Community Center will be
on the site of the existing Clubhouse. The eastern edge of
the new building extends 3' beyond the old Clubhouse, and
spans to the west, 16" beyond the existing skate circle.
This allows for most of the existing lawn adjacent to
Eucalyptus Street to remain intact. The southern edge of
the Presentation Hall aligns with the edge of the existing
walkway.
The design of the Community Center reinforces the main
ideas of the Master Plan. The two -story building takes
advantage of the existing slope to allow for access both
from the interior of the park and Pine Avenue. By placing
program space on the second floor, it minimizes
disruption to the existing recreational area. The overall
building configuration is 'U' shaped about a courtyard, to
bring the park space into the building, and allows all
spaces to benefit from more natural light. Along Pine
Avenue, the building length is minimized by the
introduction of a roof terrace between the theater and art
studio, providing views to the interior of the park from the
street. The proposed structural and mechanical systems
allow for the same interior ceiling height without an
increase to the overall building height.
The placement of the Community Center was established
with information from an arborist on the condition of the
mature existing trees on the site. The building balances
the stringent requirements of maintaining the existing
topography around the trees while keeping the height
under 32' -0" to ensure its compatibility with the
neighborhood. Roof forms over the presentation hall and
large multi - purpose room help reduce the mass of the
building, add visual interest, and create a smaller
"residential" scale. Materials, like concrete masonry
units (CMU) and steel, were selected for their durability
and ease of maintenance. The color and modulation of the
building is consistent in tone to the nearby El Segundo
Civic Center, which is predominately constructed of
concrete and brick. The introduction of colored plaster,
green glass and canopies give the center a warmer more
animated character.
The construction of this facility, in conjunction with the
other improvements proposed under this Master- Plan, will
make Recreation Park an even more valued resource for
the City of El Segundo.
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El Segundo Community Center
Program Space Summary
Date: 01.27.01"
!Space Curren; Area
A Support Space
B
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OUO
A2
I Reception
300
A3
!Recreation Superintendent
170,
A4
'Supervisors (2 C' 120 SF)
250,
A5
Workroom /Copy
200
A6
1 —File Storage
120',
A7
1 Restrooms
1,4501
3,490
Meetinq and Activity Rooms
B1 Presentation Hall
1,800
B2
ITable /Chair Storage
110
B3
I Performance Platform
j! 1,170
B4
Changing Rooms
460
B5
Toilet/Changing Room
84'
B6
iCaterer Kitchen
762'
B7
!Workshop
510!
138
Bleacher Storage
I' 480
5,376
Multi Use Classrooms
C1
Classroom / Tots
915
02
Toilet/Tots
132
C3
!Storage/Tots
216,
C4
Classroom / Art Studio
1,258
C5
Storage /Art Studio l
223!
C6
Medium Classroom ('
9521
C7
Large Multi- Purpose Classroom
1,470
08 i
F itness /Dance Studio
1,470 j
C9 jStudio Storage
196
6,832
Total Net Assignable Square Footage 15,698
Circulation /Mechanical /Walls (32 %) 5,139
Total Gross Square Footage 20,837
Outdoor Play Area
;Tiny Tot Playground 6,0001
!Youth Playground 8,0001
14,000
City of El Segundo
Program Summary Jan 27 2003.xis LPA
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SUMMARY
Recreation Park is a treasured, heavily used community
park that satisfies many of the recreational needs of the
community. Just as E' Segundo is a blend of bic business
and small town atmosphere, Recreation Park is a biend of
old and new, and active and passive recreation. As stated
earlier in this Master Plan, the goal is to accommodate
and integrate new needs, facilities, and recreation
demands with the context, fabric, and character of the
existing park, and in essence knit in new facilities with
minimal park disruption. This Master Plan accomplishes
that goal by:
1) Conforming the footprint of a new Community Center
to a prescribed and acceptable building envelope;
2) Accommodating additional parking needs within
existing parking lot parameters;
3) Accommodating new, accessible circulation while
maintaining the usable open space intact and
conforming to the existing flow of the park; and
4) Replacing old, outdated uses, both indoor and outdoor
with new much needed programmable spaces.
The plan maintains a low profile with all buildings,
renovates highly used sports fields, and accommodates
changing recreational demands. The plan also
recommends a skate park and climbing wall, and retains
useful facilities intact that are important to the park's
operation, while still maintaining the integrity of the park.
Just as with this Master Plan process, the city should
continue to engage the community, where appropriate, in
the future development of facilities such as the play areas,
the skate park, the possible climbing wall and bouldering
facility and the development of the outdoor spaces at the
Joslyn Center. Recognizing the vision of this Master Plan
will help to ensure that Recreation Park continues to
create recreation memories, and promote recreation
dreams for the citizens of El Segundo.
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176
RESOLUTION NO.
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL
APPROVING ENVIRONMENTAL ASSESSMENT NO. 609 TO ADOPT
THE RECREATION PARK MASTER PLAN.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On February 23, 2003, the City of El Segundo initiated an application for
the adoption of the Recreation Park Master Plan;
B. The City of El Segundo application was reviewed by City's Department of
Community, Economic and Development Services for, in part, consistency
with the General Plan and conformity with the El Segundo Municipal Code
( "ESMC ");
C. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
D. The Department of Community, Economic and Development Services
completed its review and scheduled a meeting regarding the application
before the Planning Commission for March 6, 2003;
E. On March 6, 2003, the Planning Commission held a meeting to review the
Recreation Park Master Plan and other evidence regarding the application
including, without limitation, information provided to the Commission by
the City of El Segundo and the City's contracted architect, LPA, Inc.;
F. On March 6, 2003, the Planning Commission adopted Resolution No.
2547, recommending the City Council approve Environmental Assessment
No. 609;
G. The Department of Community, Economic and Development Services
completed its review and scheduled a public hearing regarding the
application before this Council for March 18, 2003;
H. On March 18, 2003, the City Council held a meeting to review the
Recreation Park Master Plan and other evidence regarding the application
including, without limitation, information provided to the Council by LPA,
Inc. and the City of El Segundo as applicant;
The City Council considered the information provided by City staff, public
testimony, and LPA, Inc. representatives. This Resolution, and its
findings, are made based upon the evidence presented to the City Council
at its March 18, 2003 hearing including, without limitation, the staff report
submitted by the Department of Community, Economic and Development
Services.
SECTION 2: Factual Findings. The Council finds that the following facts exist:
A. The project site is Recreation Park, located at the southwest corner of
Pine Avenue and Eucalyptus Drive.
B. The Recreation Park property is zoned Open Space (O -S).
C. The Recreation Park property is surrounded by residentially zoned
property on all sides and also bordered by the Public Facilities (P -F) and
Neighborhood Commercial (C -2) Zones on the westerly portion of the
south property line.
D. The proposed Recreation Park Master Plan contemplates improvements
to various public facilities including, without limitation, new equipment in
the new youth and "tot" play areas, relocation of horse shoe pits, restriping
of the existing parking lots within Recreation Park, new patio space and
seating along the garden walkway, new trees planted to surround a
courtyard area for events and gathering, renovations to the existing sports
fields and maintenance building, new automatic doors at the Joslyn
Center, new handball and racquetball courts and a climbing wall. Actual
construction or improvements will be considered on a case -by -case basis
depending on cost and other factors. Additional public improvements
identified and discussed by the Master Plan are being planned and
evaluated for environmental impacts under separate applications.
SECTION 3: Environmental Assessment. Because of the facts identified in Section 2 of
this Resolution, the proposed Recreation Park Master Plan is exempt from the
requirements of CEQA. In general, the Master Plan is conceptual; it is not a definite
plan for public projects. Moreover, even if the projects identified by the Master Plan
were built, they would generally be categorically exempt under CEQA Guidelines and El
Segundo Guidelines, which identify the individual elements of the project as Class 1
(CEQA Guidelines section 15301; the minor alteration to existing public or private
structures) and Class 4 (CEAQ Guidelines section 15304; the minor alteration to land).
Environmental impacts associated with the new multi - purpose community center are
evaluated in an Initial Study prepared for and reviewed by the Planning Commission
and City Council as Environmental Assessment No. 590 and Conditional Use Permit
No. 02 -02, and adopted by City Council Resolution No. on March 18, 2003.
2.
n r�
SECTION 4: Notice of Exemption. The City Manager, or designee, is directed to file a
Notice of Exemption in accordance with Pub. Res. Code §§ 21152, 21167(f); 14 CCR §
15062; and any other applicable law.
SECTION 5: General Plan and Zoning. The proposed project conforms with the City's
General Plan and the zoning regulations in the ESMC as follows:
A. The Land Use Designation of the project site is Park in the General Plan
Land Use Element and Recreation Park is a designated public community
park in the Open Space and Recreational Use Element of the General
Plan. Moreover, the proposed project is consistent with Goal OS -1 and
Objective OS1 -1 of the General Plan, which address the concern of
preservation of existing as well as acquisition of future recreational
facilities which are adequate for serving the needs of the present and
future residential population;
B. The project is also consistent with Policy LU6 -1.1 of the Land Use
Element of the General Plan. The policy urges the City to continue to
provide uniform and high quality recreational opportunities.
C. The ESMC zoning classification for the project site is Open Space (O -S)
which allows buildings or structures in conjunction with permitted uses.
SECTION 6: Approval. The City Council adopts Resolution No. , approving
Environmental Assessment No. 609.
SECTION 7: This Resolution will remain effective until superseded by a subsequent
resolution.
SECTION 8: The City Clerk is directed to mail a copy of this Resolution to any person
requesting a copy.
SECTION 9: This Resolution is the City Council's final decision and will become
effective immediately upon adoption.
PASSED AND ADOPTED this 18th day of March, 2003.
Mike Gordon, Mayor
City of El Segundo
IL
3.
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 18th day of March, 2003, and the same was so passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorn
4.
CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING:
SUBJECT:
APPLICANT & PROPERTY OWNER:
REQUEST:
PROPERTY INVOLVED:
IV.
Introduction
March 6, 2003
Environmental Assessment No. 609
City of El Segundo
Recreation Park Master Plan
300 East Pine Avenue
The proposed Recreation Park Master Plan contemplates a variety of conceptual
improvements to enhance the open space and recreational setting located at 300
East Pine Avenue. Recreation Park is located at the southwest corner of Pine
Avenue and Eucalyptus Drive in the Open Space (O -S) Zone.
Recommendation
That the Planning Commission adopt Resolution No. 2547, which recommends
that the City Council approve Environmental Assessment No. 609 and adopt the
Recreation Park Master Plan.
Background
In Fall 2001, the City distributed a survey to gather public input regarding
Recreation Park. Specifically, the survey asked a number of questions regarding
what improvements the public found desirable for Recreation Park. The City's
goal was to draft a Master Plan for Recreation Park that could serve as a
conceptual guideline when planning future improvements for the Park. The
Master Plan was not drafted to implement specific projects, but rather to provide
an overview of changes that could improve public services at Recreation Park.
Analysis
The proposed Master Plan generally identifies relatively minor improvements that
would help public access and use of Recreation Park. For example, the Plan
suggests installation of new automatic doors at the Joslyn Center; renovation of
the existing maintenance building and sports fields; restriping of existing parking
lots to accommodate increased usage of the park; and relocation of horse shoe
pits from the Joslyn Center area to a picnic area located east of the existing
i8i
parking lot off of Pine Avenue. In addition, the Plan suggests that additional
recreational facilities would enhance the park including a handball court;
racquetball courts; a climbing wall; and new seating and patio space along
walkways. The Plan proposes that the City plant approximately 32 additional
trees east of the Joslyn Center to create a courtyard effect for special events and
gatherings in the park.
Improvements identified in the Plan may or may not be constructed depending on
various factors, including cost and City Council approval. Were these projects to
be implemented, however, virtually all would be categorically exempt from further
environmental review under various provisions of the California Environmental
Quality Act ( "CEQA ") including, without limitation, .Class 1 (Guidelines § 15301 —
exemptions for the repair, maintenance, or minor alteration of existing public
structures, facilities, equipment or topography) and Class 4 (Guidelines § 15304
— minor alterations to land including new gardening or landscaping).
There are two significant projects identified by the Plan that are currently being
planned. The first is replacing the current Gordon Clubhouse with a new
community center that, will provide multi - purpose space capable of
accommodating a broader range of community activities and events. The City's
application for the new community center and its environmental impacts have
been submitted for Planning Commission and City Council review as
Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02.
The other project is a new skateboard park that will be located near the teen
center, slightly east of the existing Scout House. Both the skateboard park and
new community center had separate CEQA review.
V. Conclusion
Staff recommends that the Planning Commission adopt Draft Resolution No.
2547 recommending that the City Council approve Environmental Assessment
No. 609 to adopt the Recreation Park Master Plan. The City Council
consideration of Environmental Assessment No. 609 is scheduled for March 18,
2003.
VI. Exhibits
A. Recreation Park Master Plan document
Lori Yuan,
Planning Technician
4 am s M. Hansen,
ire for of Community, Economic and Development Services
PAPlanning & Building Safety\PROJECTS \600- 625 \EA- 609\staffreport
2 18
RESOLUTION NO. 2547
A PLANNING COMMISSION RESOLUTION RECOMMENDING THAT
THE CITY COUNCIL APPROVE ENVIRONMENTAL ASSESSMENT
NO. 609 TO ADOPT THE RECREATION PARK MASTER PLAN.
The planning commission of the city of El Segundo does resolve as follows:
SECTION 1: The planning commission finds and declares that:
A. On February 23, 2003, the City of El Segundo filed an application for the
adoption of the Recreation Park Master Plan;
B. The City of El Segundo's application was reviewed by City's Department of
Community, Economic and Development Services for, in part, consistency with
the General Plan and conformity with the El Segundo Municipal Code ( "ESMC ");
C. In addition, the City reviewed the project's environmental impacts under the
California Environmental Quality Act (Public Resources Code §§ 21000, et seq.,
"CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations
§ §15000, et seq., the "CEQA Guidelines "), and the City's Environmental
Guidelines ( "El Segundo Guidelines "; CEQA, CEQA Guidelines and El Segundo
Guidelines collectively referred to as "CEQA Regulations ");
D. The Department of Community, Economic and Development Services completed
its review and scheduled a meeting regarding the application before this
Commission for March 6, 2003;
E. On March 6, 2003, the Commission held a meeting to receive evidence regarding
the application including, without limitation, information provided to the
Commission by the City staff,
F. The Commission considered the information provided by City staff. This
Resolution, and its findings, are made based upon the evidence presented to the
Commission at its March 6, 2003 meeting including, without limitation, the staff
reports submitted by the Department of Community, Economic and Development
Services.
SECTION 2: Factual Findings. The Commission finds that the following facts exist:
A. The project site is Recreation Park, located at the southwest corner of Pine
Avenue and Eucalyptus Drive.
B. The Recreation Park property is zoned Open Space (O -S).
Page 1 of 3
[p /pbs/proj ects/EA- 600- 625/EA- 609/3 -18 CCreso]
March 7, 2003 J
C. The Recreation Park property is surrounded by residentially zoned property on all
sides and also bordered by the Public Facilities (P -F) and Neighborhood
Commercial (C -2) Zones on the westerly portion of the south property line.
D. The proposed Recreation Park Master Plan contemplates improvements to various
public facilities including, without limitation, new equipment in the new youth
and "tot" play areas, relocation of horse shoe pits, restriping of the existing
parking lots within Recreation Park, new patio space and seating along the garden
walkway, new trees planted to surround a courtyard area for events and gathering,
renovations to the existing sports fields and maintenance building, new automatic
doors at the Joslyn Center, new handball and racquetball courts and a climbing
wall. Actual construction or improvements will be considered on a case -by -case
basis depending on cost and other factors. Additional public improvements
identified and discussed by the Master Plan are being planned and evaluated for
environmental impacts under separate applications.
SECTION 3: Environmental Assessment. Because of the facts identified in Section 2 of this
Resolution, the proposed Recreation Park Master Plan is exempt from the requirements of
CEQA. In general, the Master Plan is conceptual; it is not a definite plan for public projects.
Moreover, even if the projects identified by the Master Plan were built, they would generally be
categorically exempt under CEQA Guidelines and El Segundo Guidelines, which identify the
individual elements of the project as Class 1 (CEQA Guidelines section 15301; minor alteration
to existing public or private structures) and Class 4 (CEQA Guidelines section 15304; minor
alteration to land). Environmental impacts associated with the new multi - purpose community
center are evaluated in an Initial Study prepared for and reviewed by the Planning Commission
as Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02.
SECTION 4: General Plan and Zoning. The proposed project conforms with the City's
General Plan and the zoning regulations in the ESMC as follows:
A. The Land Use Designation of the project site is Park in the General Plan Land
Use Element and Recreation Park is a designated public community park in the
Open Space and Recreational Use Element of the General Plan. Moreover, the
proposed project is consistent with Goal OS -1 and Objective OS1 -1 of the
General Plan, which address the concern of preservation of existing as well as
acquisition of future recreational facilities which are adequate for serving the
needs of the present and future residential population;
B. The project is also consistent with Policy LU6 -1.1 of the Land Use Element of the
General Plan. The policy urges the City to continue to provide uniform and high
quality recreational opportunities.
C. The ESMC zoning classification for the project site is Open Space (O -S) which
allows buildings or structures in conjunction with permitted uses.
Page 2 of 3
[p /pbs /prof ects /EA- 600- 625/EA -609/3 - 18CCreso]
March 7, 2003
184
SECTION 5: Approval. The Planning Commission approves Resolution No. 2547,
recommending that the City Council approve Environmental Assessment No. 609.
SECTION 6: This Resolution will remain effective until superseded by a subsequent resolution.
SECTION 7: The Commission Secretary is directed to mail a copy of this Resolution to any
person requesting a copy.
SECTION 8: This Resolution may be appealed within ten (10) calendar days after its adoption.
All appeals must be in writing and filed with the City Clerk within this time period. Failure to
file a timely written appeal will constitute a waiver of any right of appeal.
SECTION 9: Except as provided in Section 8, this Resolution is the Planning Commission's
final decision and will become effective immediately upon adoption.
PASSED AND ADOPTED this 6th day of March, 2003.
ATTEST:
James M. Hansen, Secretary
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
go
Karl H. Berger, Assistant City Attorney
Phil Mahler, Chairperson
City of El Segundo
Mahler
- Aye
Busch
- Abstain
Frick
- Aye
Funk
- Aye
Miller Sheehan
- Aye
Page 3 of 3
[p /pbs /prof ects /EA- 600- 625/EA -609/3 - 18CCreso]
March 10, 2003 185
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186
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
2/2212003 THROUGH 3/7/2003
Date
2/27/03
2/27/03
2/27/03
2/28/03
2/28/03
3/3/03
3/3/03
3/6/03
2/22- 3/7/03
Payee Amount
Health Comp
Employment Development
IRS
PGC El Segundo LLC
US Bank
Federal Reserve
Federal Reserve
Health Comp
Workers Comp Activity
DATE OF RATIFICATION: 3/18103
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Deput f Treasu er
DirdtfVbf Administrativg- Service
City Mana r
Description
556.11
Weekly claims 2/21
36,473.50
State Taxes PR PR 18
194,044.01
Federal Taxes PR 18
27,729.08
Golf Course Payroll Transfer
13,062.50
District 73
50.00
Employee Savings Bonds EE
300.00
Employee Savings Bonds 1
1,628.57
Weekly claims 2/28
48,646.48
SCRMA checks issued
322,490.25
322,490.25
03
Date-
Date
3`
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
l � r
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 4, 2003 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 5:00 p.m.
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Gaines -
Present
Council Member McDowell-
Present
Council Member Wernick -
Present
City Attorney Mark Hensley announced that the Council Members and City Manager have potential
conflicts of interest with respect to the Bressi litigation and that they will not participate in the
closed session discussion related to the decisions made to defend and indemnify each of them.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3
matters.
1. Schwartz v. City of El Segundo, LASC No. YC044253
2. Bressi v. City of El Segundo, LASCBC288292
3. Bressi v. City of El Segundo, LASCBC288293
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — One (1) Matter
Agency Negotiator: Mary Strenn, City Manager for negotiations with City Employees Association,
Supervisory and Professional, and unrepresented City employees.
SPECIAL MATTERS — None.
Council moved into open session at 6:55 p.m. 'T
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 4, 2003
PAGE NO. 1
') {
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 4, 2003 — 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 7:00 p.m.
INVOCATION — Reverend John Svendsen of First Baptist Church
PLEDGE OF ALLEGIANCE — Council Member John Gaines
PRESENTATIONS —
Mayor Gordon presented commendations to the El Segundo Youth Cheerleaders Pee Wee
Division, National Champions
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Gaines -
Present
Council Member McDowell-
Present
Council Member Wernick -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
(a) Presentation from Ann Marie Wallace, Regional Representative, League of
California Cities.
Ms. Wallace also presented a certificate of recognition to Council Member Wernick
on completion the League's "Mayor and Council Members Academy ".
Joe Brandin, resident, spoke regarding agenda item 11, contract amendment with
West Coast Arborists.
Liz Garnholz, resident, spoke regarding agenda item 1, contract for Camp Eucalyptus
construction and consent agenda item 12.
Don Brand, resident, spoke regarding agenda item 1, Camp Eucalyptus construction.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 4, 2003
PAGE qNO. 2
1��
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOVED by Council Member McDowell, SECONDED by Council Member Wernick to read all
ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
Mayor Gordon left the Council Chamber due to a potential conflict of interest with Agenda
Item No. 1.
Consideration and possible action regarding award of contract for the construction of the
Camp Eucalyptus Building at 641 California Street — Approved Capital Improvement
Program — Project No. PW 02 -16 (Estimated cost $405,000).
Mary Strenn, City Manager, gave a report.
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to a)
allocate an additional funding of $200,000 from the Aquatics Master Plan and Facility
Improvements Project, b) Reject the protest by the second low bidder, AWI Builders,
Inc./ All West Iron, Inc., c) Waive the irregularity in the low bid and approve the
substitution of the roofing sub - contractor, Golden State Roofing, included in the low bid
of Capri Construction by the replacement roofing sub - contractor Bligh Pacific at no
additional cost to the low bid amount, d) Award Contract No. 3132 to the low bidder,
Capri Construction, Inc., in the amount of $319,000 MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. MAYOR GORDON NOT PARTICIPATING DUE TO
A POTENTIAL CONFLICT OF INTEREST.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
2. Approved Warrant Numbers 2531644 to 2531930 on Register No. 10 in the total amount
of $769,887.04 and Wire Transfers from 2/8/2003 through 2/21/2003 in the total amount
of $1,019,693.72. Authorized staff to release. Ratified Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency disbursements
and /or adjustments; and wire transfers.
3. Approved City Council Meeting Minutes of February 18, 2003.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 4, 2003
PAGE NO. 3
4. Approved Professional Services Agreement No. 3129 with Bruce Barsook of Liebert,
Cassidy, and Whitmore as Chief Negotiator for the Police and Fire Associations labor
negotiations. Authorized the City Manager to execute the agreement on behalf of the
City.
5. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES
6. Approved the purchase of a new or previously owned vehicle to be assigned to the State
Anti - Terrorism Task Force Investigator. Amount shall not exceed $27,100, including the
maintenance cost and police radio. Appropriate additional funds for first year
maintenance. Approved the use of funds from the Citizens' Option for Public Safety
(COPS) grant.
7. Approved the purchase of Arc Info software, maintenance and support for the GIS
program from ESRI. (Fiscal Impact $16,500). Authorized the City Manager to execute a
standard Professional Services Agreement No. 3130 on behalf of the City for $16,500
with ESRI for software, maintenance and support.
8. Approved the purchase of a computer server for Geographic Information Systems (GIS)
use, including maintenance and support from Dell. (Fiscal Impact $6,500). Authorized
the City Manager to execute the standard Professional Services Agreement No. 3131 on
behalf of the City for $6,500 with Dell for the server, maintenance and support.
Transferred $6,500 to the Capital Outlay account from cost savings in the GIS
Professional and Technical Services contract.
9. Accepted work as complete for replacement of an 8" water line on Pine Avenue,
between the alley east of Richmond Street and Penn Street — Approved Capital
Improvement Program — Project No. PW 02 -06. (Estimated cost $244,300). Approved
Change Order No. 1 in the amount of $45,100. Authorized the City Clerk to file the
Engineer's Notice of Completion.
10. Adopted plans and specifications for Nash Street/Park Place street lighting conduit
installation — Approved Capital Improvement Program — Project No. PW 03 -10.
(Estimated Cost $35,000). Authorized staff to advertise the project for receipt of
construction bids.
11. PULLED BY MAYOR PRO TEM JACOBS DUE TO A POTENTIAL CONFLICT
12. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
MOVED by Council Member Gaines, SECONDED by Council Member Wernick to approve consent
agenda items 2, 3, 4, 6, 7, 8, 9 and 10. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
CALL ITEMS FROM CONSENT AGENDA
5. Consideration and possible action regarding adoption of a Resolution extending pay and
benefits to City employees called to active duty with the United States Military.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 4, 2003
PAGE NO. 4
19i
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to adopt
Resolution No. 4296 extending pay and benefits to City employees called to active duty with
the United States Military. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
12. Consideration and possible action regarding approval of a resolution of the City Council
authorizing the City Manager to bid and award contracts for the equipment, supplies and
services for the FY 2003/2003 Equipment Replacement Fund, which had previously been
approved in the 2002 -2003 Council budget — (Fiscal Impact = $810,900).
MOVED by Council Member Wernick, SECONDED by Mayor Pro Tern Jacobs to adopt
Resolution No. 4297 authorizing the City Manager to bid and award contracts for the
equipment, supplies and services for the FY 2003/2003 Equipment Replacement Fund, which
had previously been approved in the 2002 -2003 Council budget. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
11. Consideration and possible action for approval of Contract Amendment No. 2799 C to West
Coast Arborists, Inc. for the City -wide street tree pruning and replacement program. (Fiscal
Impact $26,600)
Andy Santamaria, Public Works Director, responded to questions.
MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve
Contract Amendment No. 2799 C to West Coast Arborists, Inc. for the City -wide street tree pruning
and replacement program. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR
PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT.
F. NEW BUSINESS —
G. REPORTS — CITY MANAGER — Noted that on Saturday, May 8, from 1:30 -4:00 p.m., the El
Segundo Dog License and Rabies Clinic will be held at the City Plaza.
H. REPORTS — CITY ATTORNEY — Announced that in Closed Session the Council decided to
provide defense to the City and to individuals named in the two Bressi lawsuits listed on the
agenda.
REPORTS — CITY CLERK - NONE
J. REPORTS — CITY TREASURER — NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell — Spoke regarding the Dog License and Rabies Clinic.
Council Member Gaines — Spoke regarding the El Segundo Little League parade.
Council Member Wernick — Spoke regarding the City's animal control program.
Mayor Pro Tern Jacobs — Brought best wishes from our Guaymas Sister City.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 4, 2003
PAGE NO. 5
Mayor Gordon — Asked to agendize an ordinance for the licensing of tobacco sales in El
Segundo for the next meeting.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person,
30 minute limit total) Individuals who have receive value of $50 or more to communicate to
the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown
Act does not allow Council to take action on any item not on the agenda. The Council will
respond to comments after Public Communications is closed.
Bill Mason introduced the new El Segundo Chamber of Commerce Executive Director Daniel
Ehrler.
Bill Mason spoke regarding the Beach Cities CARE organization.
Naiomi McElvain, resident, thanked the Council and the Task Force for their decision to move
forward with the Camp Eucalyptus project.
Jack Axelrod, resident, spoke regarding an anti -war resolution.
Robin Funk, resident, spoke regarding the Sister City program.
MEMORIALS — Antonio Lim, husband to Perlita Lim and father of Dennis Lim, a reporter with the
Daily Breeze; Kyle Michael Gilbert, son of Pam Phillips and Mike Gilbert and brother to Cyrus,
Megan and Morgan.
CLOSED SESSION - NONE
ADJOURNMENT at 8:10 p.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 4, 2003
PAGE i 9
J J
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION: Consideration and possible action regarding the request from the
Institute of Bellas Artes in Guaymas, Sonora, Mexico, for two students to participate in a 2 -3
month internship program at the El Segundo Community Cable.
RECOMMENDED COUNCIL ACTION: (1) Accept two volunteers from Bellas Artes Institute as
interns to the El Segundo Community Cable, beginning April 1, 2003 until mid -June, 2003; (2)
Alternatively, discuss and take other action. related to this item.
BACKGROUND & DISCUSSION: Fundacion Cultural Infantil y Juvenil Fray No Toneck A. C. Bellas
Artes is a cultural arts institute in our sister city, Guaymas, where students are taught music,
dance and communications skills. The institute has young professionals who have volunteered
to establish a community cable studio at Bellas Artes Institute. The institute proposes that
some of these young professionals come to El Segundo to learn our technology, equipment
and how to set up a cable studio. The interns will work as volunteers and would not receive a
salary from the City of El Segundo. All expenses with regard to this internship will be paid for
by the volunteers. The El Segundo Sister City Association has arranged for the volunteers to
stay with host families in El Segundo, who will see to their welfare and social activities.
The City has an established volunteer program. Our community cable director has formulated
a program which meets the needs of the request, as well as integrate the interns into the
schedule of our community cable in order that the program not cause a hardship to our
workforce.
ATTACHED SUPPORTING DOCUMENTS:
Letter dated March 11, 2003 from Fundacion Cultural Infantil y Juvenil Fray No Toneck A. C.
Bellas Artes.
FISCAL IMPACT: NONE
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required Yes _ No X
ORIGINATED:
Julia O. Abreu, Executive Assistant
DATE: March 7, 2003
REVIEWED BY: DATE:
Mary Strenn, City anager
1914
5
Fundacion Cultural Infantil y Juvenil Fray No Toneck A C. Bellas Artes
Avenida Serdan y Calle 30
Guaymas, Sonora C. P. 85430
Clave 26PAR0011 N 1�O
March 11, 2003 ,
Honorable Mayor and Members of the City Council
City of El Segundo
350 Main Street
El Segundo California 90245
Re: El Segundo Sister City Association - Community Cable Intern Program
Dear Mayor and Council Members:
As Director of Fundacion Cultural Infantil y Juvenil Fray No Toneck A C. Bellas Artes, located in Sister
City, Guaymas, Sonora, Mexico, I would like to propose the following program which should be of mutual
benefit to the City of El Segundo, our Sister City Associations, as well as to our cultural Institution, and the City
of Guaymas.
Our Institute of Bellas Artes, which teaches our young people music and dance, and communication
skills, is about to establish a community cable studio for Guaymas. In this regard we would like to send to El
Segundo two of our students who have studied communications to work as entry-level interns in your
community cable studio for a 2 -3 month period, beginning on or about April 1, 2003 through mid -June 2003.
The students are Gabriela Villalejos, age _, who is a free -lance publicist, and Claudia , age _, who is
a student at the University of Monterey. Both will be involved in setting up our community cable studio at Bellas
Artes. This program is not intended to cost the City of El Segundo any monies. The interns are volunteers and
understand they will not receive a salary from the City of El Segundo. The program would be funded with
some contribution from this Institution, the El Segundo Sister City Association and the Kiwanis Club. The El
Segundo Sister City Association will arrange for both students to stay with members of the community of El
Segundo, with the intent that they will totally immerse themselves in the language and culture, while learning
and offering assistance as interns in your cable studio.
We look forward to hearing of your acceptance of our proposal at the earliest possible date.
Sincerely,
Fray No Toneck,
Director
).
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding annual approval of funding prior year Fund
Balance Reservations, Designations, and Continuing Appropriations
RECOMMENDED COUNCIL ACTION:
1. Approve funding FY 2001 -2002 reservations, designations, and continuing
appropriations in the FY 2002 -2003 Budget.
2. Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Included in the September 30, 2002 financial statements are a number of open purchase
orders and capital improvement projects that will be completed in FY 2002 -2003. This is a
formality that brings forward City obligations from FY 2001 -2002 to FY 2002 -2003.
The attached list of FY 2001 -2002 fund balance reservations, designations and continuing
appropriations is being submitted to the City Council for approval of an appropriation in the FY
2002 -2003 Budget. New designations for fiscal year 2001 -2002 include a designation of
$94,600 for future CaIPERS retirement cost and an additional $2,000,000 for the Douglas
Street gap closure.
ATTACHED SUPPORTING DOCUMENTS:
Schedule of FY 2001 -2002 fund balance reservations, designations, and continuing
appropriations.
FISCAL IMPACT:
Operating Budget: $101,375,050- Total Budget
Amount Requested: Reservations of $4,487,800; Designations of $20,668,850 and
Continuing Appropriations of $2,166,050
Account Number: Various accounts - see attached schedule
Project Phase:
Appropriation Required: X Yes _ No
ORIGINATED BY: DATE:
Bre M. Plumlee, Director Administrative Services 3
REVIEWED BY: DATE:
/7
Mary S nn, City Manager ' o2
CITY OF EL SEGUNDO
2001 -2002 RESERVE FOR ENCUMBRANCES RE- APPROPRIATED IN 2002 -2003
AS OF SEPTEMBER 30, 2002
2000 -2001 ENCUMBRANCES
GOVERNMENTAL FUNDS
Genera Fund - Fund 001 787,550
Special Revenue Funds
Associated Recreation - Fund 108
8,050
Asset Forfeiture - Fund 109
26,700
Air Quality Investment Program - Fund 115
5,350
Home Sound Insulation - Fund 116
41,950
Facilities Maintenance - Fund 405
65,000
Total Special Revenue Funds
147,050
Capital Improvement Fund
Capital Improvement Fund - Fund 301 1,821,300
Infrastructure Replacement - Fund 302 844,200
Total Capital Improvement 2,665,500
PROPRIETARY FUNDS
Water Fund - Fund 501 327,450
Equipment Replacement Fund - Fund 601 284,250
TRUST & AGENCY FUNDS
Expendable Trust Fund (Developer Fees) - Fund 702 276,000
TOTAL ENCUMBRANCES RE- APPROPRIATED IN 2001 -2002
4,487,800
Page 1 1 9 1
CITY OF EL SEGUNDO
2001 -2002 DESIGNATIONS
AS OF SEPTEMBER 30, 2002
GENERAL FUND DESIGNATIONS
Account# 001 - 252 - 0000 -1255 Designated for Community Center
2000 -2001 Designations:
Designations in 2001 -02 $ 6,000,000
Account# 001 - 252- 0000 -1259 Designated for Future CalPERS Costs
2001 -2002 Designations:
Designations in 2001 -02 $ 94,568
Account# 001 - 252 - 0000 -1252 Designated for Fire Mitigation
2001 -2002 Designations:
Designations in 2001 -02
87,644
Designations in 2000 -01
41,235
Designations in 1999 -00
80,184
Designations in 1998 -99
40,065
Total Ending Designated Balance for 2001 -2002
$ 249,128
Account# 001 - 253 - 0000 -1253 Designated For Library Mitigation
2001 -2002 Designations:
Designations in 2001 -02
17,524
Designations in 2000 -01
8,840
Designations in 1999 -00
41,535
Designations in 1998 -99
8,585
Total Ending Designated Balance for 2001 -2002
$ 76,484
Account# 001 - 254- 0000 -1254 Designated For Police Mitigation
2001 -2002 Designations:
Designations in 2001 -02
85,782
Designations in 2000 -01
32,429
Designations in 1999 -00
73,184
Designations in 1998 -99
31,479
Total Ending Designated Balance for 2001 -2002
$ 222,874
Page 2 1 t 8
CITY OF EL SEGUNDO
2001 -2002 DESIGNATIONS
AS OF SEPTEMBER 30, 2002
SPECIAL REVENUE FUND AND DEBT SERVICES FUND DESIGNATIONS
Account# 401 - 299 - 0000 -2990 Designation for Emergency Reserve
Designations in 2001 -02 $ 2,000,000
Account# 402 - 299 - 0000 -2990 Designation for Repairs & Demolition
Designations in 2001 -02 $ 34,464
Account# 402 - 299 - 0000 -2990 Designation for Property Tax Dry Period
Designations in 2001 -02 $ 750,000
Account# 404 - 299 - 0000 -2990 Designation for Employee Benefits
Designations in 2001 -02 $ 205,902
Account# 405 - 299 - 0000 -2990 Designation for Facilities Maintenance
Designations in 2001 -02 $ 88,178
Account# 202 - 299 - 0000 -2990 Designation for Debt Service
Designations in 2001 -02 $ 269,914
Page 3 1 9 9
CITY OF EL SEGUNDO
2001 -2002 DESIGNATIONS
AS OF SEPTEMBER 30, 2002
CAPITAL IMPROVEMENT PROJECT DESIGNATIONS
Account# 301 - 246- 0000 -1246 Intelligent Transportation System
Designations in 2001 -02 $ 200,000
Account# 301 - 251- 0000 -1251 Designated For Fire Station #2
2001 -2002 Designations:
Designations in 2001 -02 $ 250,000
City Council Additional Designation 250,000
Designations in 2000 -01 250,000
Developer Deposit Fees Fund 702 (Morgan Stanley) 588,000
Designations in 1999 -00 250,000
Designations in 1998 -99 503,306
Total Ending Designated Balance for 2001 -2002 $ 2,091,306
Account# 301 - 256- 0000 -1256 Downtown Specific Plan
Expenditures in 2001 -02 $ (172,163)
Designations in 2000 -01 3,209,700
Total Ending Designated Balance for 2001 -2002 $ 3,037,537
Account# 301 - 258 - 0000 -1258 City Hall Improvements
Designations in 2001 -02 $ 333,500
Expenditures in 2001 -02 (44,681)
Designations in 2000 -01 452,400
Total Ending Designated Balance for 2000 -2001 $ 741,219
Account# 301 - 359 -1259 Douglas Gap Closure
Designations in 2001 -02 $ 2,000,000
Expenditures in 2001 -02 (992,724)
Designations in 2000 -01 2,200,000
Total Ending Designated Balance for 2000 -2001 $ 3,207,276
Account# 301 - 260- 0000 -1260 Sepulveda Widening
Designations in 2000 -01 $ 1,400,000
Total Designations
$ 20,668,850
Page 4
CITY OF EL SEGUNDO
2001 -2002 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2002 -2003
AS OF SEPTEMBER 30, 2002
Continuing
Description Appropriation
General Fund - Fund Number 001
CEDS - Economic Development
2402 6214 Professional & Technical (Downtown Analysis) 6,700
CEDS - Planning
2402 6214 Professional & Technical (Design Parking Garage) 40,000
2402 6214 Professional & Technical (EIR and Specifc Plan AFB) 64,650
Administrative
Services - Business Services"
2504
8103
Other Improvements (West Garden Stair Well)
6,300
2504
8104
Equipment (4 Workstations)
45,600
Administrative
Service - Information S stems
2505
8108
Computer Hardware (From ETRC List)
269,250
Administrative Services -Human Resources
2506 6223 Training & Education 5,100
2506 6262 Testing & Recruitement 8,000
Non Department
2901 6244 Intern Program 3,000
Police Department - Administration
3101 8104 Equipment (State Technology Grant - CLEEP) 26,100
Fire Department - SuI2 pression
3202 8104 Equipment (Replacement of head sets to be 27,000
interchangable with UHF and VHF radio systems)
Fire Department - Disaster Pr paredness
3255 8104 Equipment (A.M. Radio OTS Grant) 28,000
3255 8104 Equipment (Magnetic Duel Purpose Whiteboard) 2,000
Public Works - Wa tewat r
4301 8104 Equipment (Portable Generators) 26,500
Page 5 201.
CITY OF EL SEGUNDO
2001 -2002 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2002 -2003
AS OF SEPTEMBER 30, 2002
Page 6 O CN
Continuing
Description
Appropriation
Recreation & Parks - Parks Operations
5102
5204 Operating Supplies (Baseball Park Improvements)
18,500
5102
8104 Equipment (Street Banners)
6,900
Recreation & Parks - Communi X Cable
5102
5204 Operating Supplies (Cost for Temporary Move)
15,350
Total General Fund
598,950
Gas Tax - Fund
Number 106
Streets &
Highway CIP
8203
8452 Various Drainage Improvements
15,900
Asset Forfeiture
- Fund Number 109
Capital OutlaX
3105
8104 Equipment (Various)
91,650
3105
8108 Computer Hardware
135,000
Asset Forfeiture Fund
226,650
vital Improvements - Fund Number 301
Public Facility CIP
8201
8475 City Hall Improvements
412,150
8201
8494 Handicap Access Ramps
99,100
Total Public Facility CIP
511,250
Recreation
& Park CIP
8202
8469 Freedom Park Memorial
18,800
8202
8481 Racquetball court Refurbishment
11,600
8202
8989 Skateboard Rollerblade Facility
13,900
Total Recreation & Parks CIP
44,300
Page 6 O CN
CITY OF EL SEGUNDO
2001 -2002 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2002 -2003
AS OF SEPTEMBER 30, 2002
Continuing
Description Appropriation
Streets
& Highway
CIP
8203
8483
Upgrade Imperial Ave. Vista Area
6,200
Total Streets & Highway CIP
6,200
Total Capital Improvement
561,750
Infrastructure
Replacement
-Fund Number 302
Sanitary
Sewer Improvements
8204
8640
Sewer Pump Station #12
477,400
Facilities Maintenance
- Fund Number 405
0000
6215
Repairs & Maintenance
4,400
Water Fund
- Fund
Number 501
Water CIP
7103
8207
Water Main Replacement
281,000
Total All Funds 2,166,050
Page 7 2 ! )
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action for the City Library Department to accept a grant for $2,000
from the Arroyo Seco Library Network (ASLN). The grant funds are designated for library
technology enhancements and will be used to upgrade internet equipment for public use that
has become outdated.
RECOMMENDED COUNCIL ACTION:
1) Approve the acceptance of the grant by the Library Director, Debra Brighton;
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Library Department is a member of ASLN which is a regional multi -type library system
established by the Library of California Act in 1998. The technology enhancement grant of
$2,000 will be used to purchase an internet computer for public use that is over five years old.
The other seven public internet computers will also be replaced this year with equipment
replacement funds.
Another technology grant from ASLN was also secured by the City for the Center Street
Elementary School Library for $1, 680 to install a new computer catalog station. This catalog
is the shared database with the City Library's network system. The School Board will be
accepting those funds at their next meeting since the District is also an ASLN member.
ATTACHED SUPPORTING DOCUMENTS:
1) Award letter from Arroyo Seco Library Network.
FISCAL IMPACT:
Operating Budget: 0
Amount Requested: $2,000
Account Number: 001 - 300 - 0000 - 3703;001 -400- 6101 -8108
Project Phase: 0
uired: x Yes No
the revenue of the
ORIGINATED BY: DATE: 3110
Q)VAVL1 --
Debra Brighton, Library Director
REVIEWED BY: DATE:
Mary inn., City Manager '?
7
AjZI CYO SCCO
L I B R A R Y N E T W OR K
The Southland'e Gateway to the Library of California
2/19/2003
Debra Brighton
El Segundo Public Library
111 W. Mariposa Avenue
El Segundo, CA 90245
Dear Ms. Brighton:
It is my pleasure to inform you that your Arroyo Seco Library Network Technology Enhancement
grant application has been approved.
You will be awarded $2,000 to fund the purchase of a Gateway PC computer and 17" monitor for
public internet services at El Segundo Public Library, which should be completed by June 30,
2003. Please note that:
• Any funds not expended as of June 30, 2003, must be returned to Arroyo Seco Library
Network.
A final report on the project is required and should be received at Arroyo Seco Library Network
headquarters no later than July 15, 2003. Please use the enclosed report form. The form is
simple and straightforward, and may be completed by the appropriate staff. Please return the
form to:
Ellie Ramseyer
Arroyo Seco Library Network
3675 E Huntington Drive Ste 230
Pasadena, CA 91107
Questions regarding your project or the final report may be directed to Ellie Ramseyer, ASLN
headquarters (877)734 -4225 Toll Free, eram(a loc4.orq.
Your check should arrive from our office in approximately two weeks.
Best wishes for the successful completion of your project.
Yours sincerely,
Ma uth Storer
Arroyo Seco Library Network, Chair
3675 East Huntington Drive, Suite 230 • Pasadena, CA 91107 • (877) 734 -4225
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve three resolutions authorizing application for grant
funds to be used in the restoration and replacement of playground equipment at Recreation,
Sycamore and Holly /Kansas parks (Fiscal Impact: $21,000 in matching funds)
RECOMMENDED COUNCIL ACTION:
1) Approve the attached resolutions; 2) Authorize staff to complete the necessary
application forms to receive grant funding; 3) Authorize the City Manager or designee to
accept and spend the grant funds; 4) Alternatively, take other action related to this item.
BACKGROUND & DISCUSSION:
Upon reviewing documents in the Recreation and Parks Department, staff determined that the
City is eligible to receive approximately $275,000 in funding from three separate grant
sources. Staff is recommending under the Roberti- Z'Berg- Harris Open Space and Recreation
Program that the City apply for $49,000 to fund Americans with Disability Acts (ADA) compliant
playground equipment at Sycamore Park. This grant would require a matching fund of
$21,000 from the City. The 2002 -2003 budget contains the funding necessary to provide that
match. Second, under the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal
Protection Bond Act of 2000 Per Capita Grant Program, staff is recommending application for
$152,000 in total funding to provide for the installation of ADA compliant playground
equipment in Recreation Park. It is anticipated that this grant would help offset the costs
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
Resolutions authorizing application for the grant funds described above.
FISCAL IMPACT: $21,000 in required matching funds
Operating Budget: $30,000
Amount Requested: $21,000
Account Number: 001 -400- 8202 -8642
Project Phase: N/A
Appropriation Required: _Yes X No
DATE:
Manager
'Z/v3
2 (1 C�
Background and Discussion:
incurred in funding playground equipment in the Tot Lot adjacent to the planned community
center in Recreation Park.
The final resolution refers to a grant for which the City applied originally last year through the
Los Angeles County Open Space District "Proposition A" Grant Program. Last year, the City
Council authorized staff to apply for the funds to use for reimbursement of costs incurred
during the construction of the roller hockey rink in Recreation Park. As a result of that
application, the City received a grant amount of $74,610. Last year, staff sought to use the
funds for ongoing maintenance of the rink. However, the grant agreement required a
community youth involvement for the maintenance of the roller hockey facility that has proven
to be difficult to implement. Accordingly, to better maximize the use that grant, staff is
recommending that the City Council approve the attached resolution that would shift the use of
those funds to install ADA compliant playground equipment at Holly /Kansas Park. The County
of Los Angeles Recreation and Parks Department agrees that shifting the use of those funds is
appropriate, and that the required community youth involvement component of the grant would
be easier to implement. In addition, staff estimates that the ongoing maintenance costs of the
roller hockey rink should be relatively modest. Currently, repairs are being made to control
water seepage and the dampness problem in the rink. Staff also plans to sandblast the
concrete and re- stripe the rink during the coming year. However, those costs should be
nominal and can be managed within the general fund maintenance accounts for existing park
facilities.
The Council should note that staff estimates a cost exceeding $800,000 total to retrofit all of
the City's playground equipment to make those areas ADA compliant. With the funding
available through grant sources discussed above, it is possible to make significant headway in
implementing that required program. It should be noted also that staff is also working through
the City's Capital Improvement Program and CIPAC for additional funding. It is staff's
conclusion that multiple funding sources will expedite the implementation of the required ADA
improvements in the City's parks.
2 U ,y
RESOLUTION NO.
A RESOLUTION APPROVING THE CITY OF EL SEGUNDO'S APPLICATION
FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK
AND OPEN SPACE DISTRICT GRANT PROGRAM FOR INSTALLATION OF
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANT
PLAYGROUND EQUIPMENT AT HOLLY /KANSAS PARK
BE IT RESOLVED by the City Council of the City of El Segundo as
follows:
SECTION 1: The City Council finds as follows:
A. Citizens of the County of Los Angeles on November 3, 1992 and
November 5, 1996 enacted Los County Proposition A which provides
funding to public agencies and nonprofit organizations in the County
for the purposes of acquiring and /or developing facilities and open
space for public recreation;
B. Proposition A created the Los Angeles County Regional Park and
Open Space District to administer aforementioned funds and
authorized the District to develop the necessary procedures governing
applications for Proposition A grant funding;
C. The District's procedures require the Applicant to certify by resolution
the approval of the application before submission to the District, and
that the Applicant certifies through this resolution that the application
for funding for ADA compliant playground equipment at Holly /Kansas
Park is approved for submission to the District.
D. The District's procedures require that the City of El Segundo enter into
a Project Agreement with the District for the performance of the project
as described in the application.
SECTION 2: The City Council approves the filing of an application with the Los
Angeles County Regional Park and Open Space District for funds allocated
under Sections 8 131 and 3 C1.
SECTION 3: The City Council certifies the following: (1) the City of El Segundo
understands the assurances and certifications in the following application form;
(2) the City of El Segundo understands its obligation to operate and maintain the
properties in perpetuity; (3) the City of El Segundo will sign and return within 30
days both copies of the project agreement sent by the District for authorizing
signature.
r,jr,
SECTION 4: The City Council authorizes the City Manager, or designee, as
agent of the City of El Segundo to conduct all negotiations, and to execute and
submit all documents including, but not limited to, applications, agreements,
amendments, payment requests and so forth, which may be necessary for the
completion of the project as described in the application.
SECTION 5: The City Clerk is directed to certify the adoption of this resolution;
record this resolution in the book of the City's original resolutions' and make a
minute of the adoption of this resolution in the City Council's records and the
minutes of this meeting.
SECTION 6: This resolution will become effective immediately upon adoption
and will remain effective unless repealed or superceded.
PASSED AND ADOPTED this 18th day of March 2003.
Mike Gordon
Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five;
that the foregoing Resolution No. was duly passed and adopted by said
City Council, approved and signed by the Mayor, and attested to by the City
Clerk, all at a regular meeting of said Council held on the 18th day of March,
2003, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENS Y, CITY ATTORNEY
�--
Karl H. Berber, Assistant City Att ey
2.
,,9DSl4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER, OR
DESIGNEE, TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT
FUNDS FOR THE PER PARCEL GRANT PROGRAM UNDER THE
SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND
COASTAL PROTECTION BOND ACT OF 2000.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The Per Capita Grant Program provides funds to meet urgent need for safe, open and
accessible local parks and recreational facilities for increased recreational
opportunities that provide positive alternatives to social problems;
B. The California Department of Parks and Recreation has been delegated the
responsibility for the administration of the grant program, setting up necessary
procedures;
C. Procedures promulgated by the California Department of Parks and Recreation
require the Applicant's Governing Body to certify by resolution the approval of the
Applicant to apply for the Per Capita Allocation;
D. The City of El Segundo will enter into a Contract with the State of California;
E. A copy of this Resolution should be included with the City's grant application in
accordance with 10 Cal. Code Reg. § 4083.5(a).
SECTION 2: The City Manager, or designee, is authorized to apply for a grant from the Per
Parcel Grant Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal
Protection Bond Act of 2000 to be used for park and recreation facility improvements.
SECTION 3: The City Manager, or designee, is authorized execute any required documents to
receive the grant for the purposes identified herein.
SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant
monies identified in this Resolution for the purposes set forth herein.
SECTION 5: The City Council hereby amends or supplements the City's Budget for fiscal year
2002 -2003 to appropriate the monies identified herein to pay for the retention plan proposed by
the City in support of its grant application. The City Manager, or designee, is authorized to
implement the purpose of this section.
SECTION 6: This Resolution will become effective immediately upon adoption.
Page 1 of 2
PASSED AND ADOPTED this day of , 2003.
Mike Gordon,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole
number of members of the City Council of the City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor of
said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held
on the day of , 2003, and the same was so passed and adopted by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED
Mark D. Hen
By: f fj f
Kaif H. Ber
Assistant C.
Page 2 of 2 2 1 G
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER, OR
DESIGNEE, TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT
FUNDS FOR THE ROBERTI- Z'BERG- HARRIS URBAN OPEN SPACE
AND RECREATION PROGRAM UNDER THE CLEAN WATER, CLEAN
AIR, AND COASTAL PROTECTION BOND ACT OF 2000.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act
of 2000 provides funds for the Roberti- Z'Berg- Harris Urban Open Space and Recreation
Program.
B. The Roberti- Z'Berg- Harris Open Space and Recreation Program provides funds to local
governments for acquiring lands and for developing facilities to meet urban recreational
needs.
C. The State of California Department of Parks and Recreation was delegated the
responsibility for the administration of the grant program and promulgated necessary
procedures.
D. Procedures established by the California Department of Parks and Recreation require the
Applicant's Governing Body to certify by resolution the approval of the Applicant to
apply for the Roberti- Z'Berg- Harris allocations.
E. The City of El Segundo will enter into a Contract with the State of California.
F. A copy of this Resolution should be included with the City's grant application in
accordance with 10 Cal. Code Reg. § 4083.5(a).
SECTION 2: The City Manager, or designee, is authorized to apply for a grant with a City
match of $21,026 from the Roberti- Z'Berg- Harris Program under the Safe Neighborhood Parks,
Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 to be used for park and
recreation facility improvements.
SECTION 3: The City Manager, or designee, is authorized to execute any required documents
to receive the grant for the purposes identified herein.
SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant
monies identified in this Resolution for the purposes set forth herein.
SECTION 5: The City Council hereby amends or supplements the City's Budget for fiscal year
2002 -2003 to appropriate the monies identified herein to pay for the retention plan proposed by
Page 1 of 2 �
the City in support of its grant application. The City Manager, or designee, is authorized to
implement the purpose of this section.
SECTION 6: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of , 2003.
Mike Gordon,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole
number of members of the City Council of the City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor of
said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held
on the day of , 2003, and the same was so passed and adopted by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPR,
Mark 1
Page 2 of 2 211.-1
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve a third amendment to Agreement No. 2831
between the City and U.S. Landscape, Inc. to provide landscape maintenance services on city -
owned property adjacent to The Lakes Golf Course (Fiscal Impact: $3,600.00 for FY
2002/2003)
RECOMMENDED COUNCIL ACTION:
1) Approve attached third amendment to Agreement No. 2831; 2) Alternatively, discuss
and take other action related to this item.
BACKGROUND & DISCUSSION:
The City entered into Agreement No. 2831 with U.S. Landscape services in October 2000.
Since that time, the contactor has provided landscape maintenance in various City facilities,
including the Sepulveda Boulevard median. Staff is recommending that the City Council
approve a third amendment to that agreement to provide for maintenance services on the
public right -of -way on the frontage area of The Lakes and the adjacent golf course parking lot.
As the Council may recall, the project to improve the landscaping of those areas was recently
completed. Because the contractor's maintenance warranty period for the completed
landscape improvements expires on April 1, 2003, it is necessary that the City provide for
ongoing maintenance services in the improved areas.
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
Third amendment to Agreement No. 2831.
FISCAL IMPACT: $7,200 annually
Operating Budget: $182,900.00
Amount Requested: $3,600 for FY 200212003
Account Number: 001 -400- 5102 -6206
Project Phase: N/A
Appropriation Required: _Yes X No
49:!�
12,! s3
Mary Stre , City Manager
D
Background and Discussion (con't):
U.S. Landscape has proposed to perform the necessary maintenance of the frontage area
adjacent to The Lakes for an additional fixed - amount of $600.00 /mo. The fiscal impact for the
remainder of the current fiscal year would be $3,600.00. The annual fiscal impact would be
$7,200.00). The total budget for contract landscaping services in the City is $182,900.
THIRD AMENDMENT TO
AGREEMENT NO. 2831 BETWEEN
THE CITY OF EL SEGUNDO AND U.S. LANDSCAPE, INC.
THIS THIRD AMENDMENT ( "Amendment ") is made and entered into this 1St day
of April 2003, by and between the CITY OF EL SEGUNDO, a general law city
and municipal corporation existing under the laws of California ( "City), and U.S.
Landscape, Inc., ( "Contractor').
1. Pursuant to Agreement No. 2831 ( "Agreement "), executed by the
parties on or about October 3, 2002, is amended to read as follows:
SCOPE OF SERVICES. Contractor agrees to perform the services set
forth in attached proposal, which is incorporated herein by reference.
Contractor represents and warrants that it has the qualifications,
experience and facilities to properly perform these services in a
thorough, competent and professional manner and will at all times
during the term of this Agreement possess valid business license as
required by law, including, without limitation, a valid El Segundo
Business License. Contractor will begin performance under this
Agreement on April 1, 2003. Contractor will complete each of the
tasks in Exhibit A to the City's satisfaction. If the City is not satisfied
with such services, the Contractor will work on the matter until the City
approves of the service. Further, the Contractor will complete the
services set forth in Exhibit A strictly according to the listed schedule.
The term of the Contract will be for time listed in the attached schedule
or as otherwise agreed by both parties. The City agrees to pay
Contractor $600.00 per month for these services.
2. The attached Proposal which is incorporated by reference, adds to the
Contractor's Scope of Services in the Agreement.
3. This Amendment may be executed in any number of counterparts,
each of which will be an original, but all of which together shall
constitute one instrument executed on the same date.
4. Except as modified by this Amendment, all other terms and conditions
of Agreement No. 2831 will remain the same.
[Signatures on following page]
2
CITY OF EL SEGUNDO, U.S. LANDSCAPE, INC.
a general law city.
Mary Strenn, President
City Manager
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED A , 'b
Mark D. He y,
By: '
Karl H. Berger,
Assistant Citvj
Proposal
U.S. LANDSCAPES, INC.
18011 Clearwater Circle
Huntington Beach, CA 92648
Tel (714) 847 -0229 Fax (714) 847 -5141
License C27- 784848
Proposal Submitted to Phone
CITY OF EL SEGUNDO 310 527 -2709
Street
350 MAIN STREET
City, State, and Zip Code
EL SEGUNDO, CA 90246
Architect
(
Date
FEBRUARY 13, 2003
Job Name
LANDSCAPE MAINTENANCE
Job Location
GOLF COURSE PARKING LOT AND FRONTAGE
Date of Plans Contact Name
I J MARK TREJILLO
We hereby submit specification and estimates for
LANDSCAPE MAINTENANCE FOR GOLF COURSE PARKING LOT AND FRONTAGE PER
CURRENT LANDSCAPE MAINTENANCE CONTRACT SPECIFICATIONS.
MONTHLY PRICE: $ 600.00
We propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of
Dollars ($ 0.00)
All material is guaranteed to be as specified. All work to be
completed in a workmanlike manner according to standard
practices. Any alteration or deviation from above Specifications
involving extra costs will be executed only upon written orders,
and will become an extra charge over and above the estimate.
All agreements contingent upon strikes, accidents, or delays
beyond our control. Owner to carry fire, tornado, and other
necessary insurance. Our workers are fully
covered by Workers' Compensation Insurance.
ACCEPTANCE OF PROPOSAL - The above prices,
specifications, and condition are satisfactory and are hereby
accepted. You are authorized to do the work as specified.
Payment will be made as outlined above.
Date of Acceptance:
Fax #
310 - 414-0911
Authorized Signature
C'
NOTE! This proposal may be withdrawn by us if not accepted
within 30 days
Signature:
Signature:
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of contract on a single- source basis
with RBF Consulting (RBF) to provide mitigation monitoring services for the operational
impacts related to the Hyperion Waste Water Treatment Plant. Contract may be extended
from year to year not to exceed three years. Total cost not to exceed $ 60,000 for fiscal year
2002-2003.
RECOMMENDED COUNCIL ACTION:
1. Authorize Mayor to execute agreement approved to form by City Attorney;
2. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Since 1992, RBF has successfully provided mitigation monitoring services to the City of El
Segundo for the environmental impacts related to the ongoing expansion of the Hyperion
Waste Water Treatment Plant. The plant completed its major expansion project in November
2000, yet monitoring the daily operation of the plant is still critical to this community because of
the ongoing impacts that may be caused by the day -to -day operation of the plant, such as
odors, vibration, or lights.
This agreement will continue the services RBF has successfully provided the City and will help
ensure compliance with the new Hyperion Monitoring Agreement. RBF has assigned a Project
Manager in the company as the new mitigation monitor to help continue the valuable
communication between the City of El Segundo and the City of Los Angeles and oversee the
implementation of the Hyperion Monitoring Agreement. Because of the new agreement with
the City of Los Angeles and new mitigation monitor it is necessary to have a new agreement
with RBF.
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
1. Scope of Services; and
2. Schedule of fees
FISCAL IMPACT:
Operating Budget: $60,000 ($25,000 annually contributed from the City Los Angeles)
Amount Requested: 0
Account Number: 117 - 400 - 8601 -6206
Project Phase: N/A
Appropriation Required: —Yes X No
ORIGINATED BY: DATE:
/\- LA A'h ate._
J es . Hansen, Director of Community, Economic and Development Services Department
ReVIEVIED BY: DATE:
7
Mary Stre ity Manager v3 10
BACKGROUND & DISCUSSION (continued)
The budget for the mitigation monitoring program is $60,000 for the 2002 -2003 Fiscal Year. A
portion of that, $25,000, will be funded by the City of Los Angeles. This selection is on a
single- source basis. With ten years of experience, RBF is uniquely qualified because of their
extensive expertise regarding the operation of the plant and the impacts to El Segundo. In
addition, RBF has an outstanding work record addressing the needs of the City of El Segundo.
P: \PBS\jurjis \StaffReport \RBF services 2002- 2003.doc
2 f ;�
EXHIBIT A
SCOPE OF SERVICES
Consultant will provide the following services but not limited to:
• Log reported odor complaints and HTP responses and follow up as needed;
• Regularly communicate and coordinate with the City of Los Angeles Mitigation
Monitor;
• Attend Citizens' Forum (nighttime meeting every other month);
• Attend informal Citizens' Forum (lunchtime meeting every other month);
• Attend special meetings with City staff, as required;
• Perform nighttime light surveys of HTP, as needed;
• Attend field investigations of HTP and keep up to date with the Plant;
• Review and comment on HTP Planning and Design Studies & Construction
Documents;
• Communicate /coordinate with AQMD as needed;
• Prepare special studies and reports as related to HTP MMIP;
• Communicate /coordinate with County Sanitation District, as needed;
• Communicate /coordinate with Los Angeles Vector Control District, as needed;
• Attend HTP Odor Task Force meetings;
• Review and comment on final HTP Odor Task Force Reports;
• Attend monthly Integrated Resource Planning meeting (temporary task); and
• Communicate /coordinate with any agency as needed or requested;,
P:\Planning & Building Safety\Tudis\Staff Reports \RBF\RBF scope of services 2003.doc
sr ti
EXHIBIT 8 - COMPENSATION
r-C3NSULT|NG
HOURLY RATE SCHEDULE
Effective January. ZDO3
OFFICE PERSONNEL
--------------
-_-_-...................... ............... ...... ..............
Principal...... _........ __....... ...... _ ........... ______
Project Director .... _ ... _ ............ ...................
____
Project Manager ................................. ___ .....................
�
Structural Engineer .................. ....... ................ ... ............
Electrical Engncer_ ...... .................... ................ ......... _
Senior EnQmeer/Sento,P:anne,---. ,____ ............
Landscape Architect .'.-............. ............ ....... ._--
Project Planner .............. -. .... ..............
Environmental 3pmelaUa .......... - ... ......... ...... ... ___
Corrosion Engineer, ....... ......... ............. - .......... ............
Design - DesigneriMapper _--------.
uesigoernPlannc,_---__-'_-_'_-_-.--.
GISAnalyu_ ....... .... ------ ........... _...... .... _-............
Graphic. ........ ____ ............... .............
-_-___
Environmental AnwlyoUfxaffPlanoer---_ .....................
�
Design Technician ...... ..................... ........ ..... ..............
Assistant EnginmwriPlanner--.- ....... ___ .......... -..........
Engineering Aid/Pnnn|ng Aid ....................... ...... ............ -
FIELD
------`-----'-~...-.-.--$2O0-OQ
___ ............. .17000
........ ... ........ -------...... ,-.-.-1515.00
---...... -............. �-.' -----'18500
------�----.--'---_�--'1D��0
---'--------'� -^~-----'��D��
........ ........ -.~_ ......... .... ..... --...... 115,O0
-.......... --'-...... -- ......... ____ ......... 110.M
........... 105.00
-........ ...... ''-'--- .............. - .... 1O0.00
_.......... _- ... ---...... .......... ......... -100,U0
....... ....... ---- ............... ........ ........ --,$6, 00
........ ............. ....... -.......................... ...... 84,08
---'----------------
....... - ...... ___ ......... ---'_--_............ 74.00
~'- 73,00
-................. _ .......... -.-''......... ...... _.7U40
-~-----^-'~~^-^-^'^-----.WOO
............... _,__-........ ........ -.04.0O
2-Penson Survey Crew __
l __ __'_, Cvev
........... ........................ _'_ ............. ____^___ ____ ........ ....... .~-132.D0
Field Supervisor .
Construction Manager
........... ........ ...... ---'............. .........
---------------_-_S13�DQ
we���nL �aouVmr ............. ............. ---.......... -'_............. ---.-__...... -� 1 5�00
Senior Cpns!mchuninspector
........ ----........... _ ....... .......... .............. Qa.U0
'Construction � ....... ....... .................. .............. ....... ................. . 87.00
Field Office Enginoar..
'''` ''' .......... t .............. .82.00
Construction Technician .
Perm
- Processor - '----'----------------------^-'-----.----�S850O
ClamcakVVpnd
Processing ................... -'--............ --.......... ........... _'- .......
----------- 45.0O
(' vnoultmtion Relative h? Legal Actions ......................... _-_--'___----............ .......... _27O.0D
Vehicle Mileage
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EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 18, 2003
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding award of contract for elimination of Sanitary
Sewer Pump Station No. 12 located at the north side of Oak Avenue (address is 117 West
Oak Avenue) - Approved Capital Improvement Program — Project No. PW 03 -02 - (contract
cost = $313,500).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Award contract to the lowest responsible bidder, Berkeley
Engineering Company; (2) Authorize the City Manager to execute the construction
contract on behalf of the City; (3) Authorize $65,000 for construction management and
construction contingencies; (4) Alternatively discuss and take other action related to this
item.
BACKGROUND & DISCUSSION:
(Background & discussion begins on the next page.........)
ATTACHED SUPPORTING DOCUMENTS:
1. Bid results.
2. Location map.
FISCAL IMPACT:
Capital Improvement Program: $510,000
Amount Requested: $378,500
Account Number: 302 - 400 - 8204 -8640
Project Phase: Award of contract
Appropriation Required: No
ORIGINATED BY: DATE: March 11, 2003
Andres Santamaria, Director of Public Works
REVIEWED BY: --, - / DATE:
3
Mary Strenn, City Ma er i�
20030318 — Award of Contract of Sanitary Sewer Pump Station No. 12 — PW 03 -02 11
2 2
n �a
4
BACKGROUND & DISCUSSION
On February 4, 2003, the City Council adopted plans and specifications and authorized
staff to advertise the project for competitive bids.
Staff received a letter from the 2nd lowest bidder, Value Engineering, Inc., requesting to
deem the lowest responsible bidder, Berkeley Engineering Company, as "non- responsive"
due to not correctly filling out the bid sheet. Staff reviewed this request and determined it
to be of a minor clerical error.
Berkeley Engineering Company has performed similar projects and their references were
favorable. Staff recommends award of contract to the lowest responsible bidder, Berkeley
Engineering Company, in the amount of $313,500. The total cost of this project, including
costs for the construction management, is $378,500.
20030318 — Award of Contract of Sanitary Sewer Pump Station No. 12 — PW 03 -02
22
BID RESULTS
Berkeley Engineering company $313,500
Value Engineering $333,080
Valverde Construction, Inc. $363,275
Beador Construction Company $378,300
Clarke Contracting Corporation $397,470
Vasilj Inc. dba: Ivanko $406,900
Atlas- Allied, Inc. $494,670
20030318 — Award of Contract of Sanitary Sewer Pump Station No. 12 — PW 03-02
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of plans and specifications for Park
Vista Exterior Painting (615 East Holly Avenue) — Project No. PW 03-05—Approved Park Vista
Operating Budget — (estimated cost = $92,000).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the
project for receipt of bids; and (3) Alternatively discuss and take other action related to this
item.
BACKGROUND & DISCUSSION:
The current Park Vista Operations Plan includes a project to paint the exterior of the Park
Vista Senior Housing. The facility's exterior surface is approximately 50,000 square feet and
has not been painted since Park Vista was originally constructed in August, 1987. The project
includes power washing the exterior of the building and sealing cracks and other visible
deficiencies before painting. Based on the bids received at a later date, all or a portion of the
Park Vista building will be painted.
ATTACHED SUPPORTING DOCUMENTS:
Location map.
FISCAL IMPACT:
Operating Budget: Park Vista Senior Housing
Amount Requested: $92,000
Account Number: N/A
Project Phase: Adoption of plans and specifications
Appropriation Required: No
ORIGINATED BY: DATE: March 11, 2003
c�et�a-
Andres Santamaria, Director of Public Works
REVIEWED BY: DATE:
Mary Strenn, City ana
20030318 — Adopt Plans and Specifications for Park Vista Exterior Painting — PW 03-05 12
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EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 18, 2003
AGENDA HEADING: Consent Agenda
Consideration and possible action for adoption of plans and specifications for installation of
roof structures over the Maintenance Facility bins - Approved Capital Improvement
Program — Project No. PW 01 -21 — (Fiscal Impact $160,000).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise
the project for receipt of construction bids; (3) Alternatively discuss and take other action
related to this item.
BACKGROUND & DISCUSSION:
As part of a settlement agreement with the California Regional Water Quality Board,
Chevron USA, Inc., has provided $170,000 to the City of El Segundo for two (2) projects to
be used for storm water mitigation measures. This project includes, the installation of roof
structures over the Maintenance Facility bins, which will provide metal shelters over the
existing construction material bins. The second project, a public awareness program
(which is also on this agenda), will provide additional information on storm water pollution
prevention measures and other environmental issues.
The installed metal bins will provide cover for construction material during the rainy
seasons and will prevent these materials from being washed away to the storm drain
system.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT:
Capital Improvement Program: $170,000
Amount Requested: $160,000
Account Number: $130,000 301 - 400 - 8201 -8510
$ 30,000 405 - 400 - 0000 -6215
Project Phase: Advertising
Appropriation Required: No
ORIGINATED BY: DATE: March 12, 2003
Andres Santamaria, Director of Public Works
REVIEWED BY: DATE:
Mary Strenn, City Ma er 13
20030318 — Adoption of Plans and Specs for Roof Structures over the Maintenance Facility Bins
22S
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 18, 2003
AGENDA HEADING: Consent Agenda
Consideration and possible action for approval of the reimbursement agreement between
the City of El Segundo and Shell Pipeline Company for pipeline relocation for the Douglas
Street Gap Closure / Railroad Grade Separation Project - Approved Capital Improvement
Program - (estimated cost = $500,000).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve the reimbursement agreement; (2) Authorize the City
Manager to execute the agreement on behalf of the City; (3) Alternatively discuss and
take other action related to this item.
BACKGROUND & DISCUSSION:
Shell Pipeline Company has two (2) pipelines (one — 8" diameter and one —10" diameter)
within the area designated for construction of the Douglas Street Gap Closure Project.
These pipelines need to be relocated to facilitate construction of the project.
Shell pipelines has estimated the cost of design and construction of the pipelines relocation
work to be $500,000. The enclosed reimbursement agreement has been prepared by
Shell Pipeline Company and approved as to form by the City Attorney.
ATTACHED SUPPORTING DOCUMENTS:
Reimbursement Agreement between the City and Shell Pipeline Company.
FISCAL IMPACT:
Capital Improvement Program: $1,600,000
Amount Requested: $ 500,000
Account Number: 301 - 400 - 8203 -8949
Project Phase: Under design
Appropriation Required: No
ORIGINATED BY DATE: March 12, 2003 A. 4-�
Andres Santamaria, Director of Public Works
REVIEWED BY: DATE:
Mary Strenn, A ager X70,3
20030318 — Approval of Reimbursement Agreement between El Segundo and Shell Pipeline for Douglas Street Project 14
RECEIVED shell Pipeline Company LP
20945 S. Wilmington Avenue
Carson, CA 90810 -1039
MAR 3 2003 Phone 310- 816 -2056
Fax 310 - 816 -2235
PUBLIC WORKS
ENGINEERING
February 26, 2003
REIMBURSEMENT AGREEMENT FOR PIPELINE RELOCATION
DOUGLAS ST. GAP CLOSURE, INTERMODAL TRANSIT CENTER &
RAILROAD GRADE SEPARATION PROJECT
By letter dated July 24, 2002, the City of El Segundo ( "CITY'S notified SHELL of its plans to
extend Douglas Street, north of Rosecrans Avenue to Alaska Avenue, by means of constructing a
grade separation structure at the Metro Green Line Station and Burlington Santa Fe Railroad tracks.
The Project will necessitate the relocation of two petroleum pipelines owned by SHELL as shown
on CITY's 100% design plan drawing nos. U -2 and U -3 attached hereto collectively as Exhibit "A ".
SHELL is prepared to relocate these pipelines subject to the following:
As hereinafter provided, CITY hereby shall pay SHELL, the actual cost of all materials,
inspection, oversight necessary to complete the relocation, including but not limited to
contract labor, inspection, company labor, vehicles and other equipment, materials (at
replacement cost), plus a fee equivalent to 20% of the direct costs incurred by SHELL for
completing the work for general office administration and other indirect costs
( "administrative overhead'. The estimated cost of the Project is $500,000.00 as indicated
on the "Estimate of Construction Cost" attached hereto as Exhibit `B ".
2. SHELL will use its best efforts to commence the work and complete it within 60 days of
receipt of a signed copy of this letter, final construction drawings showing a new pipeline
alignment acceptable to SHELL, along with acceptable easement or franchise rights, as
applicable. CITY shall acquire or provide said rights as needed, in advance of construction,
at City's sole expense. Any new easements acquired by CITY on SHELL's behalf shall be on
an easement form provided by or approved by SHELL in advance.
3. CITY's acceptance of this letter agreement will evidence CITY's concurrence in 's employing
a qualified pipeline contractor of its choice on a force account or bid basis for the work.
4. Within a reasonable period of time after 's work is completed, SHELL will furnish CITY
with an itemized statement of 's actual cost and CITY shall pay SHELL the full amount
within 60 days of receipt of said invoice.
2 30
5. SHELL will provide CITY with as -built drawings within 90 days of completion of said
Project.
6. INDEPENDENT CONTRACTOR.
CITY and SHELL agree that SHELL will act as an independent contractor and SHELL will
have control of all work and the manner in which it is performed. SHELL is not an agent
or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus
or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct SHELL as to the details of doing the work or to
exercise a measure of control over the work means that SHELL will follow the direction of
the CITY as to end results of the work only.
7. AUDIT OF RECORDS.
SHELL agrees that CITY, or its designee, has the right to review, obtain, and copy all
records pertaining to the performance of this Agreement. SHELL agrees to provide
CITY, or designee, with any relevant information requested and will permit CITY, or
designee, access to its premises, upon reasonable notice, during normal business hours
for the purpose of interviewing employees and inspecting and copying such books,
records, accounts, and other material that may be relevant to a matter under investigation
for the purpose of determining compliance with this Agreement. SHELL further agrees
to maintain such records for a period of three (3) years following final payment under this
Agreement.
SHELL will keep all books, records and accounts and documents pertaining to this
Agreement separate from other activities unrelated to this Agreement
8. INDEMNIFICATION
CITY agrees to indemnify and hold SHELL, its employees, agents and independent
contractors, free and harmless from any liability whatsoever, based or asserted upon any
act or omission of CITY, its officers, agents and independent contractors of any kind or
nature relating to or arising from the construction of the Douglas Street Undercrossing
Project within its property or rights of way, save and except claims or litigation arising
through the alleged negligence or willful misconduct of SHELL or SHELL's use of
CITY property or rights of way.
CITY agrees that SHELL will not be liable for any damage to the surface of the land, plants,
grass, shrubbery, trees or any other improvements resulting from or relating to the work
defined in this Agreement, except that SHELL will be liable and must indemnify CITY from
and against any liabilities, claims, and costs resulting either from the activities of SHELL
employees, agents or contractors or from spillage, release or discharge of petroleum
products or other hazardous substance from the pipelines.
`j.
9. INSURANCE.
Before commencing performance under this Agreement, and at all other times this
Agreement is effective, SHELL will procure and maintain the following types of insurance
with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits (combined single)
$1,000,000
$1,000,000
Statutory requirement.
Commercial general liability insurance must meet or exceed the requirements of ISO -CGL
Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a
combined single limit per occurrence for bodily injury, personal injury, and property damage
for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and
employees as "additional insureds ", but only to the extent of the liabilities assumed
hereunder by Shell under said insurance coverage, and to state that such insurance will be
deemed "primary" such that any other insurance that may be carried by CITY will be excess
thereto. Such insurance must be on an "occurrence," not a "claims made," basis and will
not be cancelable or subject to reduction except upon thirty (30) days prior written notice to
CITY.
Automobile coverage will be comparable to an ISO Business Auto Coverage Form CA 00 01
O6 92, including symbol l (Any Auto).
SHELL will furnish to CITY duly authenticated Certificates of Insurance evidencing
maintenance of the insurance required under this Agreement or endorsements as required
herein as may be reasonably required by CITY from time to time. Insurance must be placed
with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:
VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any
cancellation of coverage. SHELL will require its insurer to modify such certificates to delete
any exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, and to delete the word "endeavor" with regard to any
notice provisions. SHELL reserves the option to self - assume any insurance obligations
under this contract. The election to self - assume these insurance options does not broaden
or in any way change SHELL's responsibilities under the contract.
Should SHELL, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at SHELL's expense and deduct the cost of
such insurance from pavments due to SHELL under this Agreement or terminate.
10. INTERPRETATION.
This Agreement was drafted in, and will be construed in accordance with the laws of the
State of California, and exclusive venue for any action involving this agreement will be in
Los Angeles County.
11. AUTHORITY /MODIFICATION.
The Parties represent and warrant that all necessary action has been taken by the Parties to
authorize the undersigned to execute this Agreement and to engage in the actions described
herein. This Agreement may be modified by written amendment. CITY's city manager, or
designee, may execute any such amendment on behalf of CITY.
AGREED TO AND ACCEPTED THIS DAY OF 2003.
SHELL PIPELINE COMPANY LP
. ,
Its:
CITY OF EL SEGUNDO
23
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ESTIMATE C XH115 / T
ESTIMATE OF CONSTRUCTION COST
PROJECT: Douglas Street Relocation of 10" Ventura Crude & 8" LAX Products
iESTNO. 1
AFE# P.02134 P.02135
PREPARE[ BY: Vince Eccieston
DATE: 07/20/03
SHEET 1 OF I
NO.
CAPITAL
EXPENSE
TIEh4
RE
UNITS
DESCRIPTION
S /UmT EMWWN
S/UNU HR M111
MATERIAL
1
560
lin. ft.
10.75"O.D. x .365' Wall X-42 Coated with Pritec
15
8400
2
560
lin. ft.
8.625"O.D. x.322" Wall X-42 Coated with Pritec
12
6720
3
5
each
10.75 "O.D. Std Wall Grd B 45 3R elbow
500
2500
4
5
each
8.625 "O.D. Std Wall Grd B 45 3R elbow
250
1250
5
1
lot
FIELD COATING
5000
5000
6
800
lin. ft.
WARNING MESH
1
800
7
1
lot
MISC. FITTINGS
3000
3000
TOTAL MATERIAL
1
520
lin. ft.
LABOR
Labor to fabricate 8"
165
85800
2
520
lin. ft.
Labor to fabricate 10"
245
127400
3
2
lot
X -ray
6000
12000
4
2
lot
Hydrotest 3rd party witness
2000
4000
5
30
days
Inspector w/ vehicle
600
18000
6
1
lot
Line drain/ purge 10"
15000
15000
7
1
lot
Line drain/ purge 8"
15000
15000
8
1
lot
Engineering
20000
20000
9
1
lot
Drafting/ Surveying
10000
10000
10
440
lin. ft.
Remove/Dispose old 8" pipe
60
26400
11
440
lin. ft.
Remove/Dispose old 10" pipe
60
26400
TOTAL LABOR
ENTER CAPITAL CONTINGENCY %
10.00%
ENTER EXPENSE CONTINGENCY %
10.00%
33487
ADMINISTRATION OvERIEAD
20.00%
72254
TOTAL CAPPI'AL
TOTAL EXPENSE
493,411
TOTAL CAPITAL ROUNDED TO
TOTAL EXPENSE ROUNDED TO
493,000
GRAND TOTAL
SAY
Douglas St Reloc 2003 Est.
1 of 1
TOTAL
26590
18000
15000
15000
20000
10000
26400
360000
$493,000
$500,000
2/20/2003
36
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 18, 2003
AGENDA HEADING: Consent Agenda
Consideration and possible action to authorize an additional $78,000 to the Los Angeles
County Department of Public Works for right -of -way acquisition services for the Douglas
Street Gap Closure / Railroad Grade Separation Project - Approved Capital Improvement
Program - (estimated cost = $78,000).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve an additional $78,000 to the Los Angeles County
Department of Public Works; (2) Alternatively discuss and take other action related to this
item.
BACKGROUND & DISCUSSION:
(Background and discussion begins on the next page............)
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT:
Capital Improvement Program
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$1,600,000
$ 78,000
301 - 400 - 8203 -8949
Right -of -way acquisition
No
ORIGINATED BY: DATE: March 11, 2003
Andres Santamaria, Director of Public Works
REVIEWED BY:
Mary Strenn, CitfganKor
DATE:
�7
03
15
20030318 - Authorize Additional $78,000 to LACDPW for Right -of -way Acquisition Services for Douglas Street Project 2 37
BACKGROUND & DISCUSSION
On October 3, 2001, the City Council authorized $97,000 to the Los Angeles County
Department of Public Works for providing right -of -way acquisition services for the Douglas
Street Project. The County was retained by the City since it is certified to procure right -of-
way for federally funded projects.
The original scope of the County services included only right -of -way acquisition work based
on final design. To expedite the project schedule the County was requested to perform
surveying required by the property owners and to revise their right -of -way work to
accommodate design changes resulting from property owner negotiations. Assistance
from the County was also requested regarding easements for oil company pipeline
relocations.
The County has estimated the additional cost of the above services to be $78,000.
20030318 - Authorize Additional $78,000 to LACDPW for Right -of -way Acquisition Services for Douglas Street Project 1 3
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action for approval to award a contract on a single- source
basis to Rogers & Associates to provide environmental outreach and educational program
— (Fiscal Impact = $40,000).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve contract award to Rogers & Associates to provide an
environmental outreach and educational program on a single- source basis; (2) Authorize
the City Manager to execute the standard professional services agreements on behalf of
the City for an amount not to exceed $40,000 with Rogers & Associates; (3) Alternatively
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
(Background & discussion begins on the next page......)
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT:
Capital Improvement Program: $40,000
Amount Requested: $40,000
Account Number: 301 - 400 - 8201 -8510
Project Phase: Award of contract
Appropriation Required: No
ORIGINATED BY: Q/a. DATE: March 12, 2003
..w
Andres Santamaria, Director of Public Works
REVIEWED BY: DATE:
r
Mary Strenn, City Ma er
20030318 — Award Contract on a Single- Source Basis to Rogers & Associates for Environmental - Educational Program ■ 6
2 3
BACKGROUND & DISCUSSION
As part of a settlement agreement with the California Regional Water Quality Board,
Chevron USA, Inc., has provided $170,000 to the City of El Segundo for two (2) projects to
be used for storm water mitigation measures. This project, a public awareness program,
will provide additional information on storm water pollution prevention measures and other
environmental issues at a cost of $40,000. The remaining funds will pay for the installation
of bin covers at the Maintenance Facility.
The County of Los Angeles currently uses Rogers & Associates to provide public
awareness programs. To maximize the use of funds, the pre- existing program will be
used. Some components of the services provided will be an on -going environmental
broadcast campaign with NBC Channel 4, which will include environmental tips,
promotions, news and other elements; a school outreach program to El Segundo
elementary schools as previously conducted which will reinforce the "Three R's" (reduce,
reuse and recycle) as well as information on storm water pollution prevention, and
participation in the El Segundo Annual Hometown Fairfeaturing environmental games and
environmental information sharing.
20030318 —Award Contract on aSingle- Source Basis to Rogers &Associates for Environmental - Educational Program
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding waiving the formal bid process and contracting
with Marcor Remediation, Inc., as single source vendor to mine, clean and repair the firearms
range at a total cost not to exceed $15,000.
RECOMMENDED COUNCIL ACTION:
(1) Approve contract with Marcor Remediation, Inc., and authorize the City Manager to
execute the contract in a form approved by the City Attorney.
(2) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Due to normal service use, the bullet trap needs to be mined and cleaned. The range also
needs repair to several portions of the condensed rubber ballistic tiles used for
soundproofing.
The range was built and has been in service since 1978. The range's smash plate bullet
trap system was replaced in 1997 with a ballistic rubber material to prevent a blow back
and ricochet problem that occurred when the smash plate started to deteriorate. This
ballistic rubber material is made from shredded used tires and absorbs the impact of
bullets, which eventually migrate to the bottom of the trap.
Continued...
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget: $200,000
Amount Requested: $15,000
Account Number: 120 -400- 000 -8104 (COPS Grant)
Project Phase: N/A
Appropriation Required: _Yes X No
WRn.711MH I cu: �� arc , no
-Jack Wayt, dh*f of Police
REVIEWED BY: DATE:
MaAStr , City Manager �7�J
17
214
Background and discussion continued
The trap containing the ballistic rubber is nearing its capacity of spent bullets and needs to
be mined. This is normal servicing, which collects spent bullets by vacuuming out the
ballistic rubber, removing the bullets and other debris, cleaning the trap of hazardous
contaminates, and returning the original ballistic rubber into the trap.
Also in 1997, condensed rubber ballistic tiles were added to sound proof the range. These
tiles (2'x2'x1'/Z ") were attached to the sidewalls of the range and to the six overhead
baffles. Also due to normal service use, some of these tiles have been damaged by bullet
strikes near the receiving area of the trap. The damaged tiles have warped and the
plywood used to attach the tiles to the sidewall has splintered and is contaminating the
trap. The last three baffles closest to the trap have also been damaged and require
replacement of the plywood and the condensed ballistic rubber tiles.
Blow back from the splintered plywood and the trap nearing its capacity limit of spent
bullets, increase officer safety risks during range use. Although the range still operates
within acceptable safety limits, it is recommended that this service and repair occur as
soon as possible.
Proposal: Marcor Remediation, Inc., to do all the mining, contaminate cleaning and
hazardous waste disposal and sub - contract with Super Trap, Inc., to do the replacement of
the condensed rubber ballistic tiles. Marcor Remediation, Inc., exclusively sub - contracts to
Super Trap, Inc., for all range repair work. Super Trap, Inc., upgraded the range in 1997
and will use the same materials and construction methods to ensure that all repairs remain
consistent with the previous upgrades. Super Trap, Inc., exclusively sub - contracts
hazardous waste removal to Marcor Remediation, Inc., and has deferred to Marcor as the
prime contractor for insurance reasons.
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to waive the formal bidding process on the purchase of five
fully equipped BMW motorcycles, radios, and related motorcycle equipment (trickle chargers,
covers, etc.) for the El Segundo Police Department traffic division. The purchase would
piggyback on the existing California Highway Patrol contract (No. 2340 - 008 - 1013 -6) awarded
to A &S BMW located in Roseville, California. The amount shall not exceed $114,000 using
grant and equipment replacement funds.
RECOMMENDED COUNCIL ACTION:
(1) Approve the purchase of five new BMW motorcycles, radios, and related motorcycle
equipment using funds from the Citizens' Option for Public Safety (COPS) grant and the
equipment replacement account.
(2) Authorize the City Manager to execute a Professional Service Agreement for motorcycle
service with one or more of the three local BMW dealerships.
(3) Approve the auction sale of the current fleet of Kawasaki motorcycles, and place those
funds back into the General Fund Account (001- 300 - 0000 - 3901).
(4) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The police department traffic division conducted detailed research on the current trends and
advancements in traffic enforcement motorcycles. Staff focused on two manufacturers: BMW
and Kawasaki, which both currently produce motorcycles specifically equipped for law
enforcement use. With significant advances in the technological development and capacity of
the motorcycle, it is time to examine the department's motorcycle needs relative to safety,
utility, longevity, and costs (purchase, operating /maintenance and buy back). Currently the
police department has five Kawasaki motorcycles which are near or due for replacement. The
intention is to replace them with five BMW motorcycles.
Continued...
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget: $100,000 (COPS grant) / $49,000 (equipment replacement account)
Amount Requested: $114,000 ($65,000 from COPS grant / $49,000 from equipment replacement)
Account Number: 120 - 400 - 000 -8104 (COPS grant) / 601 - 400 - 3101 -8105 (equipment replacement
account)
Project Phase: N/A
Appropriation Required: _Yes X No
UMUMA i t,4 t5r, DATE: March 11, 2003
1l1
Aek Wavt, C ief of Police
REVIEWED BY:
DATE:
Mary Stre ,City Manager 18
2 4.r)
BACKGROUND & DISCUSSION CONTINUED:
The study (available for review) includes the evaluation of the new BMW 1150RT -P, and our
current police motorcycle, the Kawasaki KZ 1000. Utilization of performance data, cost figures
and performance was obtained from the California Highway Patrol, Newport Beach Police
Department, Escondido Police Department, and the maintenance records from the El Segundo
Police Department. The following is a summary of the findings in terms of strengths and
weakness:
At the conclusion of the contract (3 years or 60,000 miles), the BMW motorcycles are returned
to BMW for a refund of $9,433.00 (as outlined in the BMW buy back program). Although the
actual purchase price of the BMW is higher than the Kawasaki, the actual cost of ownership
after the buy back is $10,812, which still makes it comparable to the Kawasaki at $8,640. The
difference in cost to the city would be a net of $2,172 per unit, which is offset by the savings in
cost with the three -year warranty on the BMW and lower overall costs per mile to maintain.
Therefore, staff is recommending replacing the current motorcycle fleet with the BMW
motorcycles.
Currently our Kawasaki motorcycles are serviced by the Torrance maintenance facility at an
hourly rate of $45.50. To maintain the warranty, the motorcycles must be serviced by a BMW
certified mechanic, which would require the City to enter into a service contract with one or
more dealers. There are currently three authorized BMW certified dealers in our area that
support police motorcycle repair contracts:
1) Marty's BMW, located in the City of Torrance has an hourly service rate of $69.00.
2) Iry Seaver BMW, located in the City of Orange has an hourly service rate of $65.00.
3) Hollywood BMW, located in the City of L.A. has an hourly service rate of $70.00
244
KAWASAKI KZ 1000
BMW R 1150 RT -P
COSTS PER UNIT
$10,446.00
$20,245.84
GUARANTEED BUY
None offered
$9,433.00 / per unit, return on
BACK PROGRAM
(Approximately $1,800 per unit
investment
at auction
NET COST TO CITY
$8,640.00 $10,812.84
.35-.40
.15-.20
COSTS PER MILE
Per El Segundo Maintenance
Per CHID records
Facility
Good acceleration, footboards
ABS brakes, suspension,
emission standards, shaft drive,
STRENGTHS
auxiliary battery, LED lighting,
buy -back option, three year
warranty
Oil leaks, high speed wobble,
Foot pegs, toe shifter
WEAKNESSES
single battery, no anti -lock
brakes, no catalytic converter,
no oil cooler, one year warranty
At the conclusion of the contract (3 years or 60,000 miles), the BMW motorcycles are returned
to BMW for a refund of $9,433.00 (as outlined in the BMW buy back program). Although the
actual purchase price of the BMW is higher than the Kawasaki, the actual cost of ownership
after the buy back is $10,812, which still makes it comparable to the Kawasaki at $8,640. The
difference in cost to the city would be a net of $2,172 per unit, which is offset by the savings in
cost with the three -year warranty on the BMW and lower overall costs per mile to maintain.
Therefore, staff is recommending replacing the current motorcycle fleet with the BMW
motorcycles.
Currently our Kawasaki motorcycles are serviced by the Torrance maintenance facility at an
hourly rate of $45.50. To maintain the warranty, the motorcycles must be serviced by a BMW
certified mechanic, which would require the City to enter into a service contract with one or
more dealers. There are currently three authorized BMW certified dealers in our area that
support police motorcycle repair contracts:
1) Marty's BMW, located in the City of Torrance has an hourly service rate of $69.00.
2) Iry Seaver BMW, located in the City of Orange has an hourly service rate of $65.00.
3) Hollywood BMW, located in the City of L.A. has an hourly service rate of $70.00
244
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding refinancing options of the City of El Segundo's
portion of the 1992 Association of Bay Area Governments (ABAG) Certificates of Participation.
RECOMMENDED COUNCIL ACTION:
1. Approve bond refinancing and allocate savings to use approximately $429,000 in bond
closing proceeds for future Golf Course capital improvements.
2. Authorize the City Manager to execute agreement in a form approved by the City
Attorney with Fieldman, Rolapp and Associates as financial advisors and with Stradling,
Yocca, Carlson, & Rauth as the Bond and Disclosure Counsel on refinancing the 1992
ABAG Certificates of Participation.
3. Authorize Fieldman, Rolapp and Associates to negotiate the lowest possible fees for
the bond underwriter.
4. Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION:
During fiscal year 1992 -93, the City of El Segundo, along with the cities of Antioch, Half Moon
Bay and the Town of Woodside issues $9,195,000 of Certificates of Participation (COP). El
Segundo's portion was $5,575,000, which was used to fund the construction of the Lakes at El
Segundo Golf Course. $3,705,000 of the original $5,575,000 remains outstanding with an
expiration of August 2012 and bearing interest at rates of 6.3% to 6.8 %.
ATTACHED SUPPORTING DOCUMENTS:
Preliminary Schedule
FISCAL IMPACT:
Operating Budget:
Amount Requested. $20,000 estimated Financial Advisor cost; $50,000 estimated cost Bond and
Disclosure Counsel, $51,500 estimated cost Underwriter's fees
Account Number:
Project Phase: Fees contingent upon closing of bonds and payable from proceeds
Appropriation Required: _ Yes X No (will be required at final approval)
ORIGINATED BY: DATE:
Bre M. Plumlee. Director Administrative Services
REVIEWED BY: DATE:
Mary Str n, City Manager z�
19
24.)
Due to low interest rates currently available in the market, refinancing the 1992 COP could
produce significant savings for the Golf Course. Three options are available for allocating the
potential savings:
1. Keep the same debt service payments and allocate the savings to use approximately
$429,000 in bond closing proceeds for future Golf Course capital improvement projects.
2. Lower the annual debt service resulting in an estimated annual net debt service savings of
approximately $51,000 per year.
3. Shorten the term of the bond by approximately one year.
Of the three options staff is recommending option one, which will fund a portion of the capital
improvements at the golf course within the next twelve to twenty -four months while keeping the
current debt service payments the same over the remaining nine years of the existing COP.
Once staff is given the direction to proceed, the refinancing process must be completed by
June 1, 2003. The first step is the selection of a bond underwriter and bond and disclosure
counsel. Simultaneously, the credit process will begin with the rating agencies. This step will
take approximately one month.
The second step involves the preparation of the bond documents and rating of the bonds.
Also during this phase, staff will request City Council's final approval of the refunding and the
offering document will be mailed to investors. No financial commitment will be made until the
City Council approves the refunding. If market conditions change and the interest rates are no
longer favorable during this stage, the refinancing will not go forward.
Once the refunding has been approved, the bonds will be priced and the financing will be
formally closed.
It should be noted that refinancing the bonds at this time would eliminate the possibility of
paying off the bonds early.
Staff is recommending Feldman, Rolapp and Associates as the independent Financial Advisor
for the refinancing. Their firm has considerable experience in the municipal bond market and
is already serving as a financial advisor to the City regarding the Air Force Base. The financial
advisor will provide quantitative analysis of the transaction, review the credit structure of the
transaction, review disclosure material, evaluate market pricing and negotiate underwriter fees.
Staff is also recommending using US Bancorp Piper Jaffray as the bond underwriter and
Stradling, Yocca, Carlson and Rauth as the bond and disclosure counsel. US Bancorp is the
current golf course bond trustee and has been since the initial bond offering in 1992. Piper
Jaffray is a broker /dealer subsidiary of US Bancorp. Stradling, Yocca, Carlson, and Rauth will
assist the City in the Golf Course refinancing and has previously been selected as the City
bond counsel for the Water Well project.
As part of their financial advisory role, Fieldman, Rolapp and Associates will review the fees
associated with the refinancing and if necessary assist the City staff in negotiating lower rates.
246
Fieldman, Rolapp and Associates will negotiate first with Piper Jaffray to obtain the lowest
possible bond underwriter fees, and if Piper Jaffray's fees are not the lowest, Fieldman,
Rolapp and Associates will competitively bid the underwriter's fees on the City's behalf. All
professional fees are taken from the bond proceeds and are contingent upon issuing the
bonds.
Staff will work closely with the bond and disclosure counsel to coordinate the bond offering so
that it will be completed prior to the August 1St, 2003 debt service payment.
2 4'
MARCH
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0 City Council approves bond documents and
Preliminary Official Statement in final form
• City Council gives City Staff Authority to
APRIL
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April 21
0 Final Bond Documents and Preliminary Official
Statement to City for distribution to City
CITY OF EL SEGUNDO
SERIES 2003 REFUNDING CERTIFICATES OF PARTICIPATION
Preliminary Schedule
March 10, 2003
March 18
0 City Staff presents financing alternatives to City
Council
• City Council approves refunding concept and
appoints financing team, including bond &
disclosure counsel and underwriter
Week of March 24
• First Draft of Bond & Disclosure Documents
circulated
• Credit Presentation Package to rating agencies
delivered to City for review
March 31
• Credit packages sent out to rating agencies
Week of April 7
• Second draft of bond and disclosure documents
distributed for review
• Discussion with rating agencies continues
Week of April 14
0 Receipt of ratings
• Final Comments on Bond Documents and
Preliminary Official Statement due
April 21
0 Final Bond Documents and Preliminary Official
Statement to City for distribution to City
Council
May 6
0 City Council approves bond documents and
Preliminary Official Statement in final form
• City Council gives City Staff Authority to
complete financing
May 9
• Preliminary Official Statement mailed to
investors — first non contingent expense
incurred. NO FINANCIAL COMMITTEMNT
IS MADE UNTIL THIS DATE
• Premarketing of financing begins
May 13
Pre - Pricing Call between the Underwriter and
the City
May 14
Bonds Priced
• Bond Purchase Agreement signed locking in
savings to City of El Segundo
Week of May 19
Official Statement Finalized and mailed
• Bond Documents Finalized
May 27
Preclosing
• Lien Recorded
May 28
Bond Closing — Delivery of Funds
June 5 • Trustee mails notice of redemption to
bondholders
August 1 • El Segundo's portion of the 1992 ABAG
Certificates of Participation redeemed 24--
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding a new Alcoholic Beverage Control (ABC) license
for on -site sale and consumption of alcohol (Type 47 — Beer, Wine and Distilled Spirits) at a
newly constructed restaurant, Romanos Macaroni Grill, located at 2321 Rosecrans Avenue, EA
No. 605 and AUP No. 02 -03 (ABC 03 -01). Applicant: Brinker International INC.
RECOMMENDED COUNCIL ACTION:
(1) Determine that the City does not protest the issuance of the new ABC license forthe sale of
beer, wine and distilled spirits at Romanos Macaroni Grill; or,
(2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
At its April 4, 1995 meeting, the City Council directed staff to bring all future ABC licenses to
them for review. The ABC regulations (Section 23958.4, 23987, 24200, and 25612.5) of the
Business and Professions Code require a 40 -day review and comment period, for alcohol sales
at restaurants, after notification of the local police and planning departments. The grounds of a
protest should relate to public health, safety or welfare concerns. Restaurants are specifically
excluded from the ABC regulations, which require the City to make findings of public
convenience of necessity in areas of "undue concentration" but based on previous Council
direction, staff is providing undue concentration calculations as background information.
(Background and discussion continued on the next page.....)
ATTACHED SUPPORTING DOCUMENTS:
1. Alcoholic Beverage Control (ABC) License Application
2. Undue Concentration Calculations
3. Crime and Arrest Statistics by Reporting Districts (RD)
4. Police Reporting Districts Map
5. Administrative Use Permit Approval Letter to Applicant dated March 4, 2003
FISCAL IMPACT: None
Operating Budget:
N/A
Amount Requested:
N/A
Account Number:
N/A
Project Phase:
N/A
Appropriate Required:
_Yes x No
ORIGINATED BY: DATE:
Ja a M. Hansen, Director of Community, Economic and Development Services
BY:
DATE:
Mary Strenn, City Manager O
��
2 1 �1
BACKGROUND & DISCUSSION (continued)
The proposed restaurant would be located in Reporting District (RD) No. 319, which has an
"undue concentration" of crime (320% above average of all RD's based on 2002 - 2003
reporting data). The above average crime in RD No. 319 is not the result of an undue
concentration of Alcohol licenses for the area. RD No. 319 includes Pacific Theatres, which in
the past had a higher crime rate typical of commercial projects that attract large numbers of the
public.
There is also an under concentration of licenses in the census tract in which the restaurant
would be located when compared to the county average. Any protests regarding the issuance
of a restaurant license must be filed with the ABC during the 40 -day time frame, or a 20 -day
extension may be requested. The Planning Division received the formal notice of the ABC
license application from the ABC on February 10, 2003. The Police Department and
Department of Community, Economic and Development Services have no concerns with
issuance of the ABC license.
The applicant has indicated that the proposed hours for alcohol sales would be seven days a
week between the hours of 11:00 AM and 11:00 PM.
The ABC review is a completely separate review process from the City's Administrative Use
Permit (AUP) process, with mandatory findings that are regulated by the State Department of
Alcoholic Beverage Control. ABC runs a complete background check on all applicants, as well
as conducting site inspections, prior to issuance of any type of license. On February 4, 2003,
the Director of Community, Economic and Development Service Department approved Brinker
International's AUP application (EA No. 605, AUP No. 02 -03) and on February 13, 2003, the
Planning Commission Received and Filed the AUP determination.
P: \Planning & Building Safety\PROJECTS\ABC 03 -01
7f
Department of Alcoholic Beverage Control
APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S)
ABC 211 (6/99)
State of California
TO: Department of Alcoholic Beverage Control File Number: 397479
1 Manchester Blvd., Sixth Floor Receipt Number: 1408019
P.O.Box 6500 Geographical Code: 1919
Inglewood, CA 90306 Copies Mailed Date: February 7, 2003
(3 10) 412 -6311 Issued Date: c C E 9 IV
DISTRICT SERVING LOCATION: INGLEWOOD D
j
First Owner: BRINKER INTERNATIONAL INC
Name of Business: ROMANOS MACARONI GRILL CEDS
Location of Business: NE QUADRANT OF DOUGLAS ST & ROSECRANS AVE
EL SEGUNDO, CA 90245
County: LOS ANGELES
Is premise inside city limits'? Yes Census Tract 6200.03
Mailing Address: 6026LBj FREEWAY
(If different from ATTN LEGAL DEPT
premises address) DALLAS, TX 75240
Type of' license(s): 47
Transferor's license /name: 272483 /SANDERS VERNO Dropping Partner: Yes
xxx
License Tyne Transaction Tyne Fee Tyne Master Dun Date
Fee
47 ON—SALE GENERAL I PERSON TO PERSON TRANSF p0 y 0 02/07/03
$1,250.00
47 ON— SALE GENERAL I ANNUAL FEE p0 Y 0 02/07/03
$479.00
47 ON—SALE GENERAL I PREMISE TO PREMISE TRANS p0 y 0 02/07/03
$100.00
47 ON —SALE GENERAL I EXCHANGE LICENSE p0 Y 0 02/07/03
$100.00
ovr
02/07/03
$262.00
Have you ever been convicted of a felony? No
Have you ever violated any provisions of the Alcoholic Beverage Control Act, or regulations of the
Department pertaining to the Act'? No
Explain any "Yes" answer to the above questions on an attachment which shall be deemed part of this application.
Applicant agrees (a) that any manager employed in an on -sale licensed premise will have all
the
Qualifications ol' a licensee. and (b) that he will nor vif.late ()t• cause (,r permit to "e riol_;ted
any e•r the
provisions of the Alcoholic Beverage Control Act.
v
STATE OF CALIFORNIA County of' LOS ANGELES Date: February 7, 2003
Under penalty of perjury, each person whose signature appears below, certifies and says: (1) He is an applicant, or one of the applicants, or an
executive officer of the applicant corporation, named in the foregoing application, duly authorized to make this application on its behalf: (2) that
he has read the foregoing and knows the contents thereof and that each of the above statements therein made are true: (3) that no person other
than the applicant or applicants has any direct or indirect interest in the applicant or applicant's business to he conducted under the license(,) for
Which this application is made: (4) that the transfer application or proposed transfer is not made to satisfy the payment of a loan or to fulfill an
n
acreentent entered into more than ninety (90) days preceding the day o which the transfer application is filed with the Department or to gain or
establish a preference to or for any creditor or transferor or to defraud or injure anv creditor of transferor, (5) that the transfer application mac
be withdrawn by either the applicant or the licensee with no resulting liability to the Department.
Applicant Name(s) Applicant Signature(,)
BRINKER INTERNATIONAL INC See 21 S*gnitnre P -Igp
ATTACHED 211 -Sig
227- Recorded Notice
*221 -A to follow from LB,LAKEWOOD DO*
:s/
State of California
APPLICATION SIGNATURE SHEET
SIGN ON ")
• This form is to be used as the signature page for
applications not signed in the District Office.
• Read instructions on reverse before completing.
• All signatures must be notarized in accordance with
laws of the State where signed.
2. FILE NUMBER (d any) 3. LICENSE TYPE
397479 Type 47
5. APPLICANT(S) NAME
Department of Alcoholic Beverage Control
(Check
❑ Sole Owner 0 Corporation
❑ Partnership ❑ Limited Liability Company
❑ Husband & Wife ❑ Other
❑ Partnership -Ltd
4. TRANSACTION TYPE
❑ Original [D Person to Person Transfer
El Exchange S Premise to Premise Transfer
❑ Other
Brinker Restaurant Corporation (P -12)
6. APPLICANT'S MAILING ADDRESS (Street address/P.O. box, city, state, zip code)
-
Attn: Legal Department, 6820 LBJ Freeway, Dallas, Texas 75240
7. PREMISES ADDRESS (Street address, city, xip code)
Northeast Quadrant of Douglas Street and Rosecrans Avenue; El Segundo, California
APPLIC'ANT'S CERTIFICATION
Under penalty of perjury, each person whose signature appears
below, certifies and says: (1) He /She is an applicant,
payment of a loan or to fulfill an agreement entered into more than
or one of
the applicants, or an executive officer of the applicant
corporation, named in the foregoing ap lication, duly authorized
to make this application on its behalf; �2) that he /she has
ninety (90) days preceding the day on which the transfer
application Is filed with the Department, (b) to ain or establish a
preference to or for any creditor or transferor, or (c) to defraud or
read
the foregoing and knows the contents thereof and that each of the
above statements therein made are true; (3) that no
injure any creditor or transferor; (5) that the transfer application
may be withdrawn by either the applicant or the licensee with no
person other
than the applicant or applicants has any direct or indirect interest
in the Iicant
resulting liability to the Department.
1 understand that if I fail to for the license
a or applicant's business to be conducted under the
licenses for which this application is made; (4) that the transfer
application or transfer is
qualify or withdraw this
application there will be a service charge of one - fourth of the
license fee paid, up to $100.
proposed not made to (a) satisfy the
X
SOLE OWNER
PARTNER'S PRINTED NAME (Last, first, middle)
B. PRINTED NAME (Last, first, middle)
SIGNATURE
DATE SIGNED
X
PARTNERSHIP /LIMITED PARTNERSHIP
(Signatures of general partners only)
9. PARTNER'S PRINTED NAME (Last, first, middle)
SIGNATURE
DATE SIGNED
X
PARTNER'S PRINTED NAME (Last, first, middle)
SIGNATURE
GATE SIGNED
X
PARTNER'S PRINTED NAME (Last. first. middle)
SIGNATURE
DATE SIGNED -
X �
CORPORATION
-- —
10. PRINTED NAME (Last, first, middle)
Tobin, Jav L.
SIGNAT
„
�( �� I
- -- - - - --
DATE SIGNED
TITLE
/f
❑ President E] Vice President
❑ Chairman of the Board
PRINTED NAME (Last, first. middle)
SIGNA
-- --
Tobin, Jay L.
X �` / 0
DATE SIGNED
TITLE
.: /mil.–
t 3 D
[]Secretary 0 Asst. Secretary
[]Chief Financial Officer ❑ Asst. Treasurer
LIMITED LIABILITY COMPANY
11. The limited liability company is member -run
❑ Yes ❑ No (If no, complete Item #12 below)
12. NAME OF DESIGNATED MANAGER, MANAGING MEMBER OR
DESIGNATED OFFICER (Last, first, middle)
ABC INITIALS /DATE (ABC use aMy)
13. MEMBER'S PRINTED NAME (Last first. middle)
SIGNATURE
DATE SIGNED
X
MEMBER'S PRINTED NAME (Last, first. middle)
SIGNATURE
Ix
DATE SIGNED
ABC - 211 -SIG (9/01)
"SIGN ON"
r }
.!_
--if �/
STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledge before me on this 23�d day of January,
2003, by Jay L. Tobin, Vice President and Assistant Secretary of Brinker Restaurant
Corporation, a Delaware corporation, on behalf of said corporation.
LYNN STYNE 0
=2 NOTARY PUBLIC
State of Texas
' =` • Pte;_ NOTARY LIC, -1(2aq
q'FOF Com. Exp. -12 2005 S ATE F TEXAS
MY COMMISSION EXPIRES:
11/12/05
25
CITY OF EL SEGUNDO
Types of Alcoholic Beverage Control (ABC) Licenses
Counted Toward "Undue Concentration" Calculations
I. ON -SALE -- ON -SITE CONSUMPTION OF ALCOHOL ONLY
License Number
Type of Licenses
Type 41 22 On -Sale Beer and Wine Eating Place - Restaurant
Operation. Minors Permitted.
Type 42 2 On -Sale Beer and Wine Public Premises - Food not required.
Minors Not Permitted.
Type 47 18* On -Sale General Bona Fide Eating Place - Restaurant
operation. Beer, Wine and Distilled Spirits. Minors
Permitted.
Type 48 1 On -Sale General Public Premises - Cocktail Lounge. Minors
Not Permitted.
Type 51 1 Club - Veterans or Other.
Type 57 1 Club - Entertainment Allowed
Type 70 1 General Restrictive - Hotel
TOTAL 46
II. OFF -SALE -- OFF -SITE CONSUMPTION OF ALCOHOL ONLY
License Number
Type of Licenses
Type 20 7 Off -Sale Beer and Wine
Type 21 6 Off -Sale General - Beer, Wine and Distilled Spirits
TOTAL 13
*[Includes new Type 47 license for Romanos Macaroni Grill at 2321 Rosecrans Avenue.]
PAPlanning & Building Safety \PROJECTS\ABC 03 -01 2 5 "}
254
P:\Planning &Building Safety \PROJECTSWBC 02 -5
CITY OF EL SEGUNDO
City's ABC Licenses
Counted Toward "Undue Concentration" Calculations
(Using 2000 Census Data)
Census Tract
6200.01 & 6200.02 6201.01 & 6201.02
East of Sheldon West of Sheldon - North of El Segundo
Population
7222 8811
On -Sale
1:902 1:1101
County Average
8 Licenses 8 Licenses
On -Sale
1:301 1:401
El Segundo Ratio
23 Licenses ** 22 Licenses
"undue concentration" "undue concentration"
Off -Sale
1:1204 1:1259
County Average
6 Licenses 7 Licenses
Off -Sale
1:903 1:1762
El Segundo Ratio
8 Licenses 5 Licenses - no "undue concentration"
"undue concentration"
* *[Includes the new
Type 47 license dining area at Romanos Macaroni Grill at 2321 Rosecrans
Avenue. This will increase the undue concentration figures for the City.]
254
P:\Planning &Building Safety \PROJECTSWBC 02 -5
2002 - 2003 CRIME AND ARREST STATISTICS BY REPORTING DISTRICTS (RD)
RD
PART 1 CRIMES
101
10
102
9
103
1
104
4
105
5
106
1
107
12
108
2
109
2
110
6
111
0
112
13
113
5
114
1
115
0
116
0
201
3
202
2
203
3
204
2
205
3
206
7
207
13
208
11
209
7
210
5
211
6
212
8
301
6
302
3
303
2
FELONY /MISDA
RRESTS
7
31
2
14
6
4
16
18
6
2
18
4
10
10
0
10
4
12
7
17
11
9
31
9
19
12
8
20
20
7
48
TOTAL
PERCENTAGE +/-
17
13
40
167
3
-80
18
20
11
-27
5
-67
28
87
20
33
8
-47
8
-47
18
20
17
13
15
0
11
-27
0
0
10
-33
7
-53
14
-7
10
-33
19
27
14
-7
16
7
44
193
20
33
26
73
17
13
14
-7
28
87
26
73
10
-33
50
233
ALCOHOL
RELATED
ARRESTS
4
2
0
0
0
2
6
4
1
0
2
2
6
0
0
0
1
1
3
1
2
0
5
0
5
0
2
7
0
0
2
255
2002 - 2003 CRIME AND ARREST STATISTICS BY REPORTING DISTRICTS (RD)
304 0 4
4
-73
0
305 4 3
7
-53
0
306 0 1
1
-93
0
307 0 6
6
-60
1
308 21 18
39
160
0
309 8 6
14
-14
0
310 1 0
1
-93
0
311 7 4
11
-27
1
312 2 3
5
-67
0
313 2 2
4
-73
1
314 0 15
15
0
1
315 1 4
5
-67
0
316 3 2
5
-67
1
317 6 8
14
-7
1
318 5 17
22
47
4
319 27 36,
63
320 ;
0
320 7 6
13
-13
1
321 1 0
1
-93
0
322 4 1
5
-67
0
323 1 7
8
-47
0
324 0 0
0
0
0
Totals 252 535
787
69
Number of Reporting Districts = 52
Average # of Part I Crimes per Report ting District = 5
Average # of Felony /Misdemeanor Arrests per Reporting Districts = 10
Average # of Crimes and Arrests per Reporting Districts =
15
* ** Results from 10/01/02 through 01/31/03 * **
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February 4, 2003
Mr. Robert Montgomery
Elected Officials:
Brinker International
Mike Gordon,
Mayor
Ramano's Macaroni Grill at the Atrium
Sandra y ar Pro rPro Tom Ma
M
6820 LBJ F wy,
Nancy Wemick,
Council Member
Dallas, Texas 75240
John G. Gaines,
Council Member
Kelly McDowell,
Council Member
Cindy ityyaer*
SUBJECT: Environmental Assessment EA No. 605 and Administrative
Ralph City Treasurer a
City Tre
Use Permit AUP No. 02 -03
Sale of beer, wine and alcohol for on -site consumption at
Appointed Officials:
Ramano's Macaroni Grill at the Atrium (Type 47 ABC
License)
Mary City Manager
City Ma
Address: 2321 Rosecrans Avenue, El Segundo
Mark D. Hensley,
City Aftomay
De Mr. Montgomery:
Department Directors:
Jef s`
As
Assistant City Manager
Bret Plumf
I am pleased to inform you that, in accordance with Chapter 15 -22 of the City of
Administrative Services
James
El Segundo Zoning Code, the Planning Division has reviewed your application
Hansen,
Community, Economic and
for the above - referenced project and the Director of Community, Economic, and
Development Services
Norm Angelo,
Angel
Development Services has APPROVED Administrative Use Permit No. 02 -03
Fire chief
Debra Brighton,
for the on -site sale of beer, wine and alcohol at 2321 Rosecrans Avenue. The
Library
Jack Wage,
following are the findings and facts in support of each finding for this decision:
Police Chief
Andres Santamarfa,
Public Works
Greg Johnson,
FINDINGS AND FACTS IN SUPPORT OF FINDINGS:
Recreation 8 Parks
Environmental Assessment EA No. 605
Findin s 1
www.elsegundo.org
• The proposed project is exempt from the requirements the California
of
Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1, as
the operation of an existing private structure involving negligible or no
expansion of use.
Community, Economic and Development Services Department
350 Main Street, El Segundo, California 90245 -3895
Phone (310) 524 -2380 FAX (310) 322 -4967 258
Facts in Support of Finding 1
1. The applicant proposes to provide for the sale of beer, wine and alcohol
for on -site consumption at Ramano's Macaroni Grill at the Atrium.
CEQA does not require an environmental assessment if the use has little or
no physical improvements to the structure.
2. The approximately 7,100 square foot restaurant is located in the 288,421
square foot Continental Atrium office building located at 2321 Rosecrans
Avenue. The restaurant will occupy a portion of the ground floor.
Administrative Use Permit 02 -03
Finding 1
• There is compatibility of the particular use on the particular site in
relationship to other existing and potential uses within the general area in
which the use is proposed to be located.
Facts in Support of Finding 1
1. The applicant proposes to provide on -site sale and consumption of alcohol
in a new restaurant, Ramano's Macaroni Grill at the Atrium. The
approximately 7,100 square foot restaurant is located on the ground floor
of the Continental Atrium office building and will provide indoor seating
for 260 people and outdoor seating for 39 people. There will be
approximately 6,500 square feet of indoor dining area and approximately
1,860 square feet of outdoor dining area.
2. The restaurant will have a State of California Alcohol and Beverage
Control (ABC) license for on -site sale and consumption of alcohol (Type
47).
3. The surrounding land uses are commercial, with restaurants, a hotel, retail
and offices within the surrounding area. These uses are compatible with
the purpose and intent of the proposed use.
4. The intended hours of alcohol sale are expected to be during all hours the
restaurant is open. The restaurant is planning on opening at 11:00 a.m.,
seven days a week. The closing time for the establishment is expected to
be 11:00 p.m., seven days a week.
5. The General Plan land use designation for the site is Urban Mixed -Use
South.
25r:)'
6. The zoning for the site is Urban Mixed -use South (MU -S). The proposed
use requires an Administrative Use Permit (AUP) in accordance with
Section 15 -5F -4 of the El Segundo Municipal Code.
7. On February 13, 2003, the El Segundo Planning Commission is scheduled
to Receive and Fiie the Administrative Use Permit request.
Finding 2
• The proposed use is consistent and compatible with the purpose of the
Zone in which the site is located.
Facts in Support of Finding 2
1. The General Plan land use designation for the site is Urban Mixed -Use
South (MU -S).
2. The zoning for the site is Urban Mixed -Use South (MU -S). The proposed
use (on -site consumption of beer, wine and alcohol) requires an
Administrative Use Permit (AUP) in accordance with 15 -5F -4 of the El
Segundo Municipal Code. Restaurants are a permitted use in the zone in
accordance with Section 15 -5F -2 of the Zoning Code and the
Development Agreement for Continental Park Phase V approved in 1990
'• (EA No. 206 and PP No. 89 -2).
3. The purpose of the Urban Mixed -Use South (MU -S) Zone is "to provide a
mixture of compatible commercial offices, research and development,
retail and hotel uses can locate and develop in a mutually beneficial
manner" (Section 15- 5F =1). The proposed use is consistent with this
purpose.
4. The surrounding land uses are commercial, with restaurants, a hotel, retail
and offices within the surrounding area. These uses are compatible with
the purpose and intent of the proposed use.
Finding 3
• The proposed location and use and the conditions under which the use
would be operated or maintained will not be detrimental to the public
health, safety, or welfare, or materially injurious to properties or
improvements in the vicinity
Facts in Support of Finding 3
1. The restaurant location in the Continental Atrium office building with an
on -site parking structure and valet parking to the east. The restaurant is
located in a space not previously occupied.
2. The surrounding land uses are commercial, with restaurants, a hotel, retail
and offices within the surrounding area. Also in the immediate- area are
entertainment and industrial developments. These uses are compatible
with the purpose and intent of the proposed use.
Finding 4
• Potential impacts that could be generated by the proposed use, such as
noise, smoke, dust, fumes, vibration, odors, traffic, and hazards have been
recognized and compensated.
Facts in Support of Finding 4
1. The restaurant will have an ABC license for on -site sale and consumption
of alcohol.
2. The intended hours of alcohol sales are expected to be during all hours the
restaurant is open. The restaurant is planning on opening at 11:00 a.m.,
' seven days a week. The closing time for the establishment is expected to
be 11:00 p.m., seven days a week.
3. The surrounding land uses are commercial, with restaurants, a hotel, retail
and offices within the surrounding area. Also in the immediate area are
entertainment and industrial developments. These uses are compatible
with the purpose and intent of the proposed use.
Findine 5
• The State Department of Alcohol Beverage Control will issue a license to
sell alcohol to the applicant.
Facts in Support of Finding 5
The applicant shall obtain a license from the State of Department of ABC.
26.1.
DIRECTOR OF COMMUNITY, ECONOMIC, AND DEVELOPMENT
SERVICES ACTION
Based on these findings and facts in support of these findings, the Director of
Community, Economic, and Development Services APPROVES the proposed
proj ect.
PLANNING COMMISSION
Please be advised that this does not conclude the review process. This
determination will be transmitted to the Planning Commission at its February 13,
2003 meeting with the recommendation that the Planning Commission Receive
and File the determination. An appeal of this decision may be filed with the
Planning Division prior to the Planning Commission meeting. If an appeal is
filed, the item will be scheduled for a future public hearing (as required by the
Municipal Code). Additionally, the City Council will review the request to sell
beer, wine and alcohol once the Community Economic and Development Services
Department has been notified by ABC of the License application. The City
Council will determine whether or not to protest the issuance of the ABC License
for the sale of beer, wine and alcohol for on -site consumption.
Should you have any questions, please contact Randie Davis, Assistant Planner or
any other Planning Division staff member, at (310) 524 -2343.
Sintbrely,
am M. Hansen, Director
ep ent of Community, Economic, and Development Services
Cc: Chris Ketz, Planning Manager
605\approval.doc
P:\PLANNING\PROJECTS \600- 625\EA-
26'_
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDAHEADING: Report —Mayor Gordon
AGENDA DESCRIPTION:
Consideration and possible action of an Ordinance adding Chapter 613 to Title 5 of the El
Segundo Municipal Code ( "ESMC ") regulating tobacco retailers within the City of El Segundo.
Adoption would occur on April 1, 2003.
RECOMMENDED COUNCIL ACTION:
(1) Discussion; (2) Introduce Ordinance and have first reading by title only; (3) Schedule
second reading and adoption for April 1, 2003; (4) Alternatively, discuss and take other
action related to this item..
BACKGROUND & DISCUSSION:
If adopted, the proposed ordinance would require tobacco retailers to obtain City licenses in
order to sell tobacco products. Imposing such a requirement provides an additional tool for
enforcing existing laws that regulate the sale and distribution of tobacco products; failure to
follow such laws could result in the suspension or revocation of a tobacco retailer's license.
Federal, state, and local laws tightly regulate the sale, possession, and use of tobacco
products. Despite such regulations, young persons continue to obtain and consume
tobacco products at an alarming rate. Indeed, the most recent California survey
demonstrates that illegal sales of tobacco products to minors have increased 50% since
2000.
(Continued....)
ATTACHED SUPPORTING DOCUMENTS:
Draft Ordinance
FISCAL IMPACT: Some additional administrative cost for issuing tobacco retailer licenses.
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes _ No
QRIGINATED: DATE: March 12,
Mike Gordon, Mayor
REVIEWED BY: DATE:
Mary enn, City Manager
21
,r;
BACKGROUND & DISCUSSION (CONTINUED):
Because tobacco products are highly regulated by state and federal laws, the City's ability
to adopt additional regulations are somewhat limited. The City has, however, taken action
when it can. Last year, for example, the City prohibited certain types of tobacco marketing
and sales to help reduce illegal vending to minors (Chapter 6A to Title 5 of the ESMC).
The proposed ordinance is an additional step the City can take in order to further decrease
minors' access to tobacco products.
If adopted, the Ordinance would require all businesses selling tobacco products to obtain a
City tobacco retailer license. Such a license could be obtained at no cost.
Virtually the only requirement to maintain the license is for a tobacco retailer to obey all
applicable laws that regulate tobacco products. Should a tobacco retailer violate any
federal, state, or local law regulating tobacco products, the City could take action to fine the
tobacco retailer; suspend or revoke the license; and take such additional civil or criminal
action as may be appropriate.
Nothing in the proposed ordinance interferes with, is contrary to, or duplicative of existing
laws and regulations. It is simply a licensing requirement with a basic premise: in order to
sell tobacco products within the City's jurisdiction, a business must obey all laws regulating
tobacco products.
2 64
ORDINANCE NO.
AN ORDINANCE ADDING CHAPTER 6B TO TITLE 5 OF THE EL
SEGUNDO MUNICIPAL CODE, ENTITLED "TOBACCO RETAILER
LICENSE."
The City Council of the city of El Segundo does ordain as follows:
SECTION 1: The Council finds and declares as follows:
A. The sale, possession, and use of tobacco products is highly regulated by
California as evidenced by, without limitation, Business & Professions Code §§
22952, 22956, 22962; Education Code § 48901(a); and Penal Code §§ 308, 308. 1,
308.3;
B. The City also regulates the sale of tobacco products pursuant to El Segundo
Municipal Code (`SSMC ") §§ 5 -6A -1 to 5 -6A -3 and Business & Professions
Code § 22960(c);
C. The Council is informed and believes that despite such regulations, minors
continue to obtain cigarettes and other tobacco products. Minors 12 to 17 years
old reportedly consume 924 million packs of cigarettes every year;
D. The Youth Tobacco Purchase Survey for 2002, conducted by the California
Department of Health Services, shows that over 19% of the retailers surveyed
illegally sold tobacco products to minors. This represents a 50% increase in
illegal sales since 2000;
E. Using tobacco products is a danger to health and a cause of material annoyance,
inconvenience, discomfort, and a health hazard to other persons;
F. The United States Surgeon General and the United States Department of Health
and Human Services found that a majority of the four hundred thirty -four
thousand (434,000) American that die each year from tobacco - related illness
became nicotine addicts before their eighteenth birthday;
G. It is in the public interest for the City to promote compliance with federal, state,
and local laws intended to regulate sales and use in order to protect public health
and welfare;
H. The City may regulate businesses such as tobacco retailers pursuant to its police
powers as demonstrated in numerous court decisions including, without
limitation, Cohen v. Bd. of Super. (1985) 40 Cal.3d 277; Bravo Vending v. City of
Rancho Mirage (1993) 16 Cal.AppAth 383; SWAP, Inc. v. City of Los Angeles
(1979) 97 Cal.App.3d 179; and Brix v. City of San Rafael (1979) 92 Cal.App.3d
47;
Page 1 of 11
Revision Date: 3/10/2003 14:48 2 6 �j
I. Requiring tobacco retailers to obtain a City license will not unduly burden
legitimate business activities, but will allow the City to help reduce violations of
federal, state, and local tobacco regulations;
SECTION 2: A new Chapter 6B is added to Title 5 of the El Segundo Municipal Code
( "ESMC "), entitled Tobacco Retailer License and consisting of §§ 5 -6B -10 to 5 -6B -280. , to
read as follows:
"Chapter 613
TOBACCO RETAILER LICENSE
5- 6B -20.
Purpose.
5- 6B -30.
Definitions.
5- 6B -40.
Prohibitions.
5- 6B -50.
Administration by Department.
5- 6B -60.
Notices.
5- 6B -70.
Form and Content of Application.
5- 6B -80.
License Issuance.
5- 6B -90.
License Denial.
5 -6B -100.
General conditions.
5 -6B -110.
Display of License.
5 -6B -120
License Renewal.
5 -6B -130.
No additional privileges granted.
5 -6B -140.
Licenses nontransferable.
5 -611-150.
Enforcement.
5 -6B -160.
City attorney enforcement authority.
5 -611-170
Notice of Violation.
5 -6B -180.
Violations deemed Conclusive.
5 -6B -190.
Administrative fine.
5 -6B -200.
Payment of administrative fines.
5 -6B -210.
Delinquent administrative fines - penalties and interest.
5 -6B -220.
Liability for fines.
5 -611-230.
License Suspension and Revocation.
5 -611-240.
Suspension Time Periods.
5 -611-250.
No new license after revocation.
5 -6B -260.
Administrative appeals.
5 -6B -270.
Content of Notices.
5 -6B -280.
Right to Judicial Review.
ARTICLE 1 - GENERAL PROVISIONS
5- 613-20. Purpose. This article is adopted pursuant to the city's police powers for the purpose
of promoting compliance with federal, state, and local laws that regulate the sale and use of
tobacco products and paraphernalia. Nothing in this article is intended to, nor does it, duplicate
Page 2of11
Revision Date: 3/10/2003 14:48 2 6t'i
or conflict with applicable local, state, or federal laws.
5- 6B -30. Definitions. Unless the contrary is stated or clearly appears from the context, the
following definitions govern the construction of the words and phrases used in this chapter:
A. "Department" means the El Segundo Police Department;
B. "Chief' means the police chief or designee;
C. "Person" means any natural person or legal entity;
D. "Proprietor" means a person with an ownership or managerial interest in a
business. An ownership interest is deemed to exist when a person has a
ten percent (10 %) or greater interest in the stock, assets, or income of a
business other than the sole interest of security for debt. A managerial
interest is deemed to exist when a person can or does have, or can or does
share, ultimate control over the day -to -day operations of a business;
E. "Tobacco Product" means any substance containing tobacco leaf,
including, without limitation, cigarettes, cigars, pipe tobacco, snuff,
chewing tobacco, dipping tobacco, bidis, or any other preparation of
tobacco;
F. "Tobacco Paraphernalia" means cigarette papers or wrappers, pipes,
holders of smoking materials of all types, cigarette rolling machines, and
any other item designed for smoking or ingestion of tobacco products;
G. "Tobacco retailer" means any person that operates a store, stand,
concession, or other place at which sales, or other exchanges for value, of
tobacco products are made to purchasers for consumption or use.
5- 6B -40. Prohibitions.
A. It is unlawful for any person to act as a tobacco retailer without a valid
license issued pursuant to this chapter for each location at which activity is
proposed to occur.
B. It is unlawful for any person to act as a tobacco retailer from other than a
fixed location within the city's jurisdiction.
C. It is unlawful for any person to cause, permit, aid, abet, or conceal a
violation of any provision of this chapter.
5- 613-50. Administration by Department. The chief and department are authorized to
administer and enforce this chapter.
Page 3of11 f? ,,,
Revision Date: 3/10/2003 14:48 2 r
5- 6B -60. Notices.
A. Where the provisions of this chapter require that a applicant/licensee be
served with notice, such notice is deemed served when personally
delivered to such applicant/licensee or when deposited in the first class
U.S. Mail, addressed to such applicant/licensee at the applicant/licensee's
last known address.
B. Unless otherwise provided, written notification to a applicant/licensee of a
license decision will state with particularity the basis for such decision.
ARTICLE 2 - LICENSE APPLICATION AND ISSUANCE
5- 6B -70. Form and Content of Application.
A. Permit applications must be filed by a natural person in the name of each
proprietor proposing to conduct retail tobacco sales.
B. Every application must be signed by the proprietor, or the proprietor's
authorized representative, under penalty of perjury.
C. Permit applications will be in a form prescribed by the chief and contain
all of the following information:
1. The name, mailing address, and daytime and evening telephone
numbers of the person filing the application;
2. The business name, address, and telephone number of the single fixed
location for which a license is sought;
3. The name and mailing address authorized by each proprietor to receive
all notices. If such an address is not supplied, notices will be sent to the
business address;
4. Whether or not the proprietor was previously issued a license under
this chapter that was suspended or revoked and, if so, the dates of the
suspension period or revocation date; and
5. Such other information as the department deems reasonably necessary
for administering or enforcing this chapter.
5- 6B -80. License Issuance.
A. The chief must issue a license if
1. The application was complete in accordance with this chapter;
Page 4 of 11 ` -•
Revision Date: 3/10/2003 14:48 2 f3 8
2. The applicant pays all applicable license fees;
3. There are no grounds for denying the license; and
4. Applicant accepts the license approval or conditional approval in
writing.
B. Use of any license issued pursuant to this chapter must conform to this
chapter.
5- 613-90. License Denial. A license can be denied for the following reasons:
A. The application is incomplete;
B. The applicant failed to provide reasonable supplemental application
information requested by the chief,
C. Information submitted by the applicant is materially false;
D. The application is submitted by a proprietor with a suspended license or
whose license was revoked; or
E. The application seeks authorization for tobacco retailing that is prohibited
by this code or unlawful under any other local, state, or federal law.
ARTICLE 3 - CONDITIONS
5 -6B -100. General conditions. Tobacco retailer licensees must
A. Comply with all local, state, and federal laws regulating tobacco products
and tobacco paraphernalia including, without limitation, this code;
B. Maintain a valid business license issued pursuant to this code;
C. Allow authorized enforcement officers to enter onto licensed premises to
ensure compliance with this chapter during business hours.
5 -6B -110. Display of License. Each license issued by this chapter must be prominently
displayed in a publicly visible location at the licensed tobacco retailer's location.
5 -613-120. License Renewal. Unless suspended or revoked, licenses issued pursuant to this
chapter have a term of one (1) year. Licenses must be renewed not later than thirty (30) days
before they expire in order to be maintained. Should a license expire, the proprietor must
comply with this chapter to obtain a new license.
Page 5of11
Revision Date: 3/10/2003 14:48
26;�
5 -6B -130. No additional privileges granted. Nothing in this chapter is intended to, nor does it,
grant to a properly licensed tobacco retailer privileges other than permission to operate as a
tobacco retailer at the location identified in the license.
5 -613-140. Licenses nontransferable. A license issued to a tobacco retailer pursuant to this
chapter is nontransferable. Any change in business name or location requires a new license
issued in accord with this chapter.
ARTICLE 4 - ENFORCEMENT
5 -6B -150. Enforcement.
A. In addition to the remedies set forth in this chapter, violations of a tobacco
retailer's license may be enforced as follows:
1. Prosecution as infractions or misdemeanors at the city attorney's
discretion.
2. Abated as a public nuisances.
3. Enjoined as unfair business practices that are presumed to nominally
damage each and every resident of the community in which the tobacco
retailer operates.
B. Any person acting for the interests of itself, its members, or the general
public may bring an action for injunctive relief to prevent future violations
or to recover actual damages.
C. The remedies provided by this chapter are cumulative and in addition to
any other criminal or civil remedies.
5 -6B -160. City attorney enforcement authority. In addition to any other general functions,
powers, and duties given to the city attorney by this code or California law, the city attorney is
authorized to:
A. Prosecute on behalf of the people all criminal and civil cases for violations
of this chapter including, without limitation, administrative or judicial
nuisance abatement and suits for injunctive relief,
B. Prosecute all actions for the recovery of fines, penalties, forfeitures, and
other money accruing to the city under this chapter.
5 -6B -170. Notice of Violation. Upon determining that a person is violating this chapter, the
chief must serve a notice of violation on the apparent violator. The notice must state the basis of
such violations and provide information regarding appeals rights.
Page 6of11
Revision Date: 3/10/2003 14:48 270
5 -6B -180. Violations deemed Conclusive. The judgment of any court of competent
jurisdiction, or the admission of a tobacco retailer licensee in any civil or criminal action against
a tobacco retailer licensee, whether the city is a party or not, that the tobacco retailer has violated
any tobacco - related local, state, or federal law is conclusive of that fact for purposes of enforcing
this chapter.
5 -6B -190. Administrative fine.
A. In addition to any other enforcement remedy, the chief may fine a tobacco
retailer for violating this chapter as follows:
1. A fine not exceeding one hundred dollars ($100) for a first violation in
any twelve (12) month period;
2. A fine not exceeding two hundred dollars ($200) for a second violation
in any twelve (12) month period; or
3. A fine not exceeding five hundred dollars ($500) for a third or
subsequent violation in any twelve (12) month period.
5 -6B -200. Payment of administrative fines. An administrative fine must be paid to the city
within thirty (30) days from the date of the notice of violation or, if an appeal is made, within
fifteen (15) days after the date of the city manager's notice of the decision to uphold the
imposition of administrative fines, whichever is later.
5 -6B -210. Delinquent administrative fines - penalties and interest.
A. A penalty of ten percent (10 %) is added on any delinquent fines on the last
day of each month after the due date. The penalty will not exceed fifty
percent (50 %) of the fine.
B. In addition to penalties provided by this Section, delinquent fines accrue
interest at the rate of one percent (1 %) per month, exclusive of penalties,
from the due date.
5 -613-220. Liability for fines. All fines, fees, penalties, and interest imposed pursuant to this
chapter are civil debts owed to the city by the person fined. In the event that judicial action is
necessary to compel payment of any debt owed to the city, the person or persons subject to the
fine are also liable for the costs of suit and attorney's fees incurred by the city to collect the fine.
5 -6B -230. License Suspension and Revocation. In addition to any other penalty authorized by
law, the chief may suspend or revoke a tobacco retailers license for the following reasons:
A. Upon learning or discovering facts that require license denial under this
chapter that were not previously disclosed or reasonably discoverable; or
Page 7 of 11
Revision Date: 3/10/2003 14:48 271
B. If the licensee violates the tobacco retailer license conditions;
5 -6B -240. Suspension Time Periods.
A. After serving a notice of violation, the chief may suspend a tobacco
retailer's license as follows:
1. Upon finding a first license violation within any sixty -month (60)
period, a thirty (30) day suspension;
2. Upon finding a second license violation within any sixty -month (60)
period, a ninety (90) day suspension;
3. Upon finding a third license violation within any sixty month (60)
period, a one (1) year suspension;
4. Upon finding a fourth license violation within any sixty -month (60)
period, revocation.
B. Nothing in this section is intended to limit the chief's ability to impose a
different suspension period or to revoke a license as the circumstances of a
violation may require.
5 -613-250. No new license after revocation. Should a tobacco retailer's license be revoked, the
proprietor is presumptively disqualified to apply for a new license in accordance with this
chapter. This presumption may be overcome upon a showing of good cause as to why a license
should be issued following a revocation. Any such showing must be made to the chief's
satisfaction or, if the chief denies a license, to the city manager as prescribed by this chapter.
ARTICLE 5 - APPEALS
5 -613-260. Administrative appeals. An applicant is entitled to appeal the chief's decisions to
the city manager provided
A. A request for review must be commenced within ten (10) days from the
date on which written notice of the chief's decision is served on the
applicant /licensee. If request is untimely, the city manager may,
nevertheless, extend the time for commencing such review for good cause
shown.
B. A request for appeal must be on a form provided by the department and
contain the following information:
1. The name, address and telephone number of the person making the
request;
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2. A description of the decision, determination or order which is the
subject of the review, and the date such decision, determination or order
was made or issued;
3. A brief description of all grounds for making the request; and
4. Such other information as may be required by the department.
C. Upon receiving an appeal, the city manager will review the request and,
within ten (10) days of receiving the appeal, provide the appellant with a
written notification that:
1. The chief's decision is affirmed;
2. The chief's decision is modified;
3. The chief's decision is reversed and a license is issued.
D. The city manager may, but is not required to, conduct a hearing at a time,
place, and manner determined in the city manager's sole discretion.
Should a hearing occur, the city manager may issue a decision orally at the
conclusion of the hearing, but also notify the applicant and the chief in
writing of the city manager's decision.
E. The city manager's decision is a final determination. There is no right of
city council appeal.
5 -613-270. Content of Notices. Any notification of action, whether oral or written, must
describe with particularity the facts and the reasons for the decision.
5 -6B -280. Right to Judicial Review.
A. An applicant/licensee may appeal the city manager's decision by filing an
appeal with the Superior Court pursuant to Government Code § 53069.4,
or any successor statute, within twenty (20) days from service of the city
manager's decision.
B. Should a licensee file a timely appeal with the Superior Court, any
requirement to pay an administrative fine is suspended and the payment of
the fine, if any, will be in accordance with the Superior Court decision."
SECTION 3: If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions of this
Ordinance are severable.
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SECTION 4: The City Clerk is directed to certify the passage and adoption of this Ordinance;
cause it to be entered into the City of El Segundo's book of original ordinances; make a note of
the passage and adoption in the records of this meeting; and, within fifteen (15) days after the
passage and adoption of this Ordinance, cause it to be published or posted in accordance with
California law.
SECTION 5: This Ordinance will become effective on the thirty -first (3 1) day after its passage
and adoption.
PASSED AND ADOPTED this day of , 2003.
Mike Gordon, Mayor
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ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES 1 SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing Ordinance
No. was duly introduced by said City Council at a regular meeting held on the
day of , 2003, and was duly passed and adopted by said City Council,
approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of
said Council held on the day of , 2003, and the same was so passed
and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APP
Marl
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Gordon
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution in support of Zero Emission Vehicles
(ZEV)
RECOMMENDED COUNCIL ACTION:
1) Adopt the attached resolution in support of zero emission vehicles; 2) Alternatively, take
other action related to this item.
BACKGROUND & DISCUSSION:
The California Air Resources Board (CARB) will soon consider a proposal that could
substantially weaken current zero emission vehicle (ZEV) standards in California. The
attached resolution would express the City's support to maintain appropriate ZEV standards.
ATTACHED SUPPORTING DOCUMENTS:
Resolution supporting ZEV standards.
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
ORIGINATED: DATE: March 12,
Mayor Mike Gordon
REVIEWED BY: DATE:
1/2
0,3
Mary nn, City Manager
:f 22
RESOLUTION NO.
A RESOLUTION URGING THE CALIFORNIA AIR RESOURCES
BOARD TO SUPPORT AND EXPAND CURRENT
REQUIREMENTS FOR ZERO EMISSION VEHICLES.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Programs promoting commercial development of Zero Emission Vehicles
( "ZEVs ") helps reduce the nation's dependence on foreign oil; reduces
ninety -five percent (95 %) of automobile tailpipe emissions (compared to
the most efficient gasoline powered vehicles); will help decrease the
amount of urban smog in California (70% of which is caused by tailpipe
emissions).
B. Ninety -five percent (95 %) of all Californians live in areas that do not meet
federal or state standards for healthy air.
C. Smog - forming emissions, especially those from mobile sources, have been
dramatically underestimated in California's air quality planning process.
Accordingly, programs such as the California ZEV Program have even
greater importance in developing vehicles that decrease air quality impacts
when compared with vehicles powered by other energy sources.
D. Staff for the California Air Resources Board ( "CARB ") is recommending
changes to California's existing ZEV Program at a CARB hearing on
March 27, 2003. Among other things, staff's recommendations, if
implemented, would delay until 2005 the time for manufacturing start
percentages of ZEVs; halve the percentage requirement for manufacturing
"pure" ZEVs; reduce the number of ZEVs required to be manufactured by
increasing ZEV credit values; in conjunction with the ZEV Credit Trading
Program, would allow automakers to sell or trade ZEV credits with other
automakers; and, by allowing credit trading, enable manufacturers to delay
ZEV production until 2009 or beyond.
E. Adopting the CARB's staff proposal would result in a blackout of new
ZEV production until the 2008 or 2009 model year, significantly
undercutting efforts to advance ZEV technology and commercialization.
SECTION 2: The city manager, or designee, is directed to inform the CARB that the
City Council
Page 1 of 3
2T
A. Supports maintaining or expanding California's current ZEV production
requirements;
B. Opposes any reduction in California's ZEV standards including, without
limitation, extending time for compliance;
C. Supports stronger incentives for high- quality hybrid emission vehicles that
will provide real "pure ZEV" miles and accelerate the introduction of
ZEVs.
SECTION 3: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 4: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this day of , 2003.
Mike Gordon,
Mayor
Page 2 of 3
278
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of , 2003, and
the same was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED
Mark D. Hea
Karl H. E
Assistant
Page 3 of 3
97;
