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2003 MAR 18 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 18, 2003 — 5:00 P.M. Next Resolution # 4298 Next Ordinance # 1358 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: O 0 .li. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3 matters. 1. Schwartz v. City of El Segundo, LASC No. YC044253 2. Bressi v. City of El Segundo, LASC BC288292 3. Bressi v. City of El Segundo, LASC BC288293 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — One 1 Matter Agency Negotiator: Mary Strenn, City Manager for negotiations with City Employees Association, Supervisory and unrepresented City employees. &11ffk11"M 2 0n' AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 18, 2003 — 7:00 P.M. Next Resolution # 4298 Next Ordinance # 1358 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Mark Koukl of Hope Chapel del Rey PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell PRESENTATIONS — (a) Commendation to Boy Scout Michael Grove of Troop #773, on attaining the rank of Eagle Scout. 3 00 ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action (Public Hearing) regarding the approval of the proposed conceptual design, environmental review, and conditional use permit for the new Community Center. (Environmental Assessment No. 590, Conditional Use Permit No. 02 -02). Recommendation — (1) Open Public Hearing; (2) Discussion; (3) Adoption of Resolution approving environmental determination and conditional use permit for the new Community Center design and uses; (4) Approve the conceptual design for the Community Center project and authorize staff to develop construction documents and specifications and allow staff to make minor interior design alterations as necessary; (5) Approve Change Order No. 2 of $101,000 to the original Purchase Order for LPA (no additional appropriations required); (6) Alternatively, discuss and take other action related to this item. C. UNFINISHED BUSINESS 2. Consideration and possible action regarding the proposed Recreation Park Master Plan. Recommendation — (1) Discussion; (2) Adoption of the Resolution approving environmental determination by title only; (3) Approve the attached Recreation Park Master Plan; (4) Alternatively, discuss and take other action related to this item. 4 004 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 2531931 to 2532219 on Register No. 11 in the total amount of $1,252,129.28 and Wire Transfers from 2/22/2003 through 3/7/2003 in the total amount of $322,490.45. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. City Council Meetinq Minutes of March 4. 2003. Recommendation — Approval. 5. Consideration and possible action regarding the request from the Institute of Bellas Artes in Guaymas, Sonora, Mexico for two (2) students to participate in a 2- 3 month internship program at the El Segundo Community Cable. Recommendation — (1) Accept two volunteers from Bellas Arles Institute as interns to the El Segundo Community Cable, beginning April 1, 2003 until mid -June, 2003; (2) Alternatively, discuss and take action related to this item. 6. Consideration and possible action regarding annual approval of funding prior year Fund Balance Reservations, Designations and Continuing Appropriations. Recommendation — (1) Approve funding FY 2001 -2002 reservations, designations and continuing appropriations in the FY 2002 -2003 budget; (2) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action for the City Library Department to accept a grant for $2,000 from the Arroyo Seco Library Network (ASLN). The grant funds are designated for library technology enhancements and will be used to upgrade internet equipment for public use that has become outdated. Recommendation — (1) Approve the acceptance of the grant by the Library Director, Debra Brighton; (2) Alternatively, discuss and take other action related to this item. 005 8. Consideration and possible action to approve three (3) resolutions authorizing application for grant funds to be used in the restoration and replacement of playground equipment at Recreation, Sycamore and Holly /Kansas parks (Fiscal Impact $21,000 in matching funds). Recommendation — (1) Approve the attached resolutions; (2) Authorize staff to complete the necessary application forms to receive grant funding; (3) Authorize the City Manager or designee to accept and spend the grant funds; (4) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action to approve a third amendment to Agreement No. 2831 between the City and U.S. Landscape, Inc. to provide landscape maintenance services on city -owned property adjacent to The Lakes Golf Course. (Fiscal Impact $3,600 for FY 2002/2003). Recommendation — (1) Approve attached third amendment to Agreement No. 2831; (2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action regarding the approval of contract on a single - source basis with RBF Consulting (RBF) to provide mitigation monitoring services for the operational impacts related to the Hyperion Waste Water Treatment Plant. Contract may be extended from year to year not to exceed three (3) years. Total cost not to exceed $60,000 for fiscal year 2002 -2003. Recommendation — (1) Authorize Mayor to execute agreement approved to form by City Attorney; (2) Alternatively, discuss and take other action related to this item. 11. Consideration and possible action regarding award of contract for elimination of Sanitary Sewer Pump Station No. 12 located at the north side of Oak Avenue (address is 117 West Oak Avenue) — Approved Capital Improvement Program — Project No. PW 03 -02 (Contract Cost $313,500). Recommendation — (1) Award contract to the lowest responsible bidder, Berkeley Engineering Company; (2) Authorize the City Manager to execute the construction contract on behalf of the City; (3) Authorize $65,000 for construction management and construction contingencies; (4) Alternatively, discuss and take other action related to this item. 12. Consideration and possible action regarding adoption of plans and specifications for Park Vista Exterior Painting (615 East Holly Avenue) — Project No. PW 03 -05 — Approved Park Vista Operating Budget (Estimated Cost $92,000). Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the project for receipt of bids; (3) Alternatively, discuss and take other action related to this item. 6 0 0 G 13. Consideration and possible action for adoption of plans and specifications for installation of roof structures over the Maintenance Facility bins — Approved Capital Improvement Program — Project No. PW 01 -21 (Fiscal Impact $160,000) Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively, discuss and take other action related to this item. 14. Consideration and possible action for approval of the reimbursement agreement between the City of El Segundo and Shell Pipeline Company for pipeline relocation for the Douglas Street Gap Closure /Railroad Grade Separation Project — Approved Capital Improvement Program (Estimated Cost $500,000). Recommendation — (1) Approve the reimbursement agreement; (2) Authorize the City Manager to execute the agreement on behalf of the City; (3) Alternatively, discuss and take other action related to this item. 15. Consideration and possible action to authorize an additional $78,000 to the Los Angeles County Department of Public Works for right -of -way acquisition services for the Douglas Street Gap Closure /Railroad Grade Separation Project — Approved Capital Improvement Program (Estimated Cost $78,000). Recommendation — (1) Approve an additional $78,000 to the Los Angeles County Department of Public Works; (2) Alternatively, discuss and take other action related to this item. 16. Consideration and possible action for approval to award a contract on a single - source basis to Rogers & Associates to provide environmental outreach and educational program. (Fiscal Impact $40,000) Recommendation — (1) Approve contract award to Rogers & Associates to provide an environmental outreach and educational program on a single- source basis; (2) Authorize the City Manager to execute the standard professional services agreements on behalf of the City for an amount not to exceed $40,000 with Rogers & Associates; (3) Alternatively, discuss and take other action related to this item. 17. Consideration and possible action regarding waiving the formal bid process and contracting with Marcor Remediation, Inc., as single source vendor to mine, clean and repair the firearms range at a total cost not to exceed $15,000. Recommendation — (1) Approve contract with Marcor Remediation, Inc., and authorize the City Manager to execute; (2) Alternatively, discuss and take other action related to this item. 7 0 0 'e 18. Consideration and possible action to waive the formal bidding process on the purchase of five (5) fully equipped BMW motorcycles, radios and related motorcycle equipment (trickle chargers, covers, etc.) for the El Segundo Police Department traffic division. The purchase would piggyback on the existing California Highway Patrol Contract (No. 2340 - 008 - 1013 -6) awarded to A &S BMW located in Roseville, California. The amount shall not exceed $114,000 using grant and equipment replacement funds. Recommendation — (1) Approve the purchase of five (5) new BMW motorcycles, radios, and related motorcycle equipment using funds from the Citizens' Option for Public Safety (COPS) grant and the equipment replacement account; (2) Authorize the City Manager to execute a Professional Service Agreement for motorcycle service with one or more of the three (3) local BMW dealerships; (3) Approve the auction sale of the current fleet of Kawasaki motorcycles, and place those funds back into the General Fund Account (001- 300- 0000 - 3901); (4) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — 19. Consideration and possible action regarding refinancing options of the City of El Segundo's portion of the 1992 Association of Bay Area Governments (ABAG) Certificates of Participation. Recommendation — (1) Approve bond refinancing and allocate savings to use approximately $429,000 in bond closing proceeds for future Golf Course capital improvements; (2) Authorize the City Manager to execute agreement in a form approved by the City Attorney with Fieldman, Rolapp and Associates as financial advisors and with Stradling, Yocca, Carlson & Rauth as the Bond and Disclosure Counsel on refinancing the 1992 ABAG Certificates of Participation; (3) Authorize Fieldman, Rolapp and Associates to negotiate the lowest possible fees for the bond underwriter; (4) Alternatively, discuss and take other action related to this item. 20. Consideration and possible action regarding a new Alcoholic Beverage Control (ABC) license for on -site sale and consumption of alcohol (Type 47 — Beer, Wine and Distilled Spirits) at a newly constructed restaurant, Romanos Macaroni Grill, located at 2321 Rosecrans Avenue, EA No. 605 and AUP No. 02 -03 (ABC 03 -01). Applicant: Brinker International, Inc. Recommendation — (1) Determine that the City does not protest the issuance of the new ABC license for the sale of beer, wine and distilled spirits at Romanos Macaroni Grill; (2) Alternatively, discuss and take other action related to this item. 008 G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick — Mayor Pro Tern Jacobs — Mayor Gordon — 21. Consideration and possible action of an Ordinance adding Chapter 6B to Title 5 of the El Segundo Municipal Code ( "ESMC ") regulating tobacco retailers within the City of El Segundo. Adoption would occur on April 1, 2003. Recommendation — (1) Discussion; (2) Introduce Ordinance and have first reading by title only; (3) Schedule second reading and adoption for April 1, 2003; (4) Alternatively, discuss and take other action related to this item. 22. Consideration and possible action to adopt a resolution in support of Zero Emission Vehicles (ZEV). Recommendation — (1) Adopt the attached resolution in support of zero emission vehicles; (2) Alternatively, take other action related to this item. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. 9 O0n MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: TIME: NAME: 10 0 1 G EL SEGUNDO CITY COUNCIL MEETING DATE: May 21, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business— Public Hearing AGENDA DESCRIPTION: Consideration and possible action (public hearing) regarding the approval of the proposed conceptual design, environmental review, and conditional use permit for the new Community Center. (Environmental Assessment No. 590, Conditional Use Permit No. 02 -02) RECOMMENDED COUNCIL ACTION: 1. Open Public Hearing; 2. Discussion; 3. Adoption of Resolution approving environmental determination and conditional use permit for the new Community Center design and uses; 4. Approve the conceptual design for the Community Center project and authorize staff to develop construction documents and specifications and allow staff to make minor interior design alterations as necessary; 5. Approve change order #2 of $101,000 to the original purchase order for LPA (No additional appropriations required); 6. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Community Center project proposes to replace the existing clubhouse located at Recreation Park. The planning process for the new Community Center began in July 17, 2001 with the selection of the project architect, LPA, followed with a needs assessment survey in the Fall of 2001. Eleven public meetings have been held since then including public workshops, Recreation and Parks Commission, Planning Commission, and City Council meetings to facilitate the design of the new center (Attachment 2). (continued on page 2) ATTACHED SUPPORTING DOCUMENTS: 1) City Council Resolution 2) Historical Summary of Meetings and Events 3) Site plan and elevations for proposed new Community Center 4) Planning Commission staff report, dated March 6, 2003 5) Mitigated Negative Declaration of Environmental Impacts 6) Adopted Planning Commission Resolution No. 2546 7) Parking and Traffic Study 8) Arborist Report — Tree Preservation Plan 9) Cummings Cost Estimate FISCAL IMPACT: Operating Budget: $7,138,400 (Includes funding in FY 2002 -2003 of $500,000) Amount Requested: $101,000 Account Number: 301 - 400 - 8202 -8490 Project Phase: Conceptual Design Appropriation Required: Yes X No ORIGIN AT D BY: DATE: James a sen, Director of Community, Economic and Development Services REVIE ED' Y: r Mary Strenn, City anager DATE: 0 1 BACKGROUND & DISCUSSION — Page 2 On December 17, 2002, after several design revisions including the removal of the proposed multi - purpose gymnasium, the Council directed staff to: 1) limit the size of the new center to approximately 20,000 square feet; 2) the footprint would be bounded by the east wall of the existing clubhouse and the lawn area to the west of the skate circle; 3) the height of the new building to be as low as possible; and 4) maintain as much of the existing park as possible. Council's direction was based on the desire to address concerns raised throughout the public comment period and to reduce impacts the new Community Center may have on the surrounding residential community. SIZE & HEIGHT In response to the above City Council direction, the design revisions by LPA resulted in a final size of the new building at 20,837 square feet of that 4,615 square foot multi - purpose presentation hall /theater, 6,831 square feet of multi - purpose classrooms, a 762 square foot catering /teaching kitchen, 3,490 square feet of lobby and reception area, administrative offices, restrooms and general storage, and 5,139 square feet of hallway circulation, mechanical rooms, janitorial closets, and other structural support (Attachment 3). The project will retain the existing size of both the youth and "tot" play areas on the east side of the building with new playground equipment. The overall height of the building will be a maximum of 32 feet, but only 15 -feet 2- inches above Pine Avenue. For comparison purposes the visible height of the existing clubhouse above Pine Avenue ranges between 8 -feet 11- inches tol4 feet 6- inches, which is the top of the existing chimney. The attached Planning Commission staff report contains a full project description and analysis of the project (Attachment 4). IMPACTS Staff prepared an Initial Study and Mitigated Negative Declaration of Environmental Impacts to study the potential impacts of the new Community Center (Attachment 5). In summary, the Planning Commission determined in its adopted Resolution No. 2546, that the key environmental issues that needed to be addressed would be parking and trees (Attachment 6). PARKING & TRAFFIC The City's consulting traffic engineer, Stevens - Garland Associates, was retained to study the parking and traffic demands of the proposed new center (Attachment 7). The study recommended that the increase in size of the new facility would require 70 additional spaces to be added to Recreation Park. Under the Recreation Park Master Plan document 74 parking spaces are proposed to be added. These additional parking spaces would be added along Pine Avenue and the north and south parking lots at Recreation Park. The expansion of the north and south parking lots will be presented to City Council as separate approvals. Based on the report provided, an average hourly traffic volume increase of 17 vehicles per hour on weekdays and 25 vehicles per hour on weekends is anticipated. During peak hours of facility usage, there may be an increase of up to 40 additional vehicles per hour. According to the report this would not constitute a substantial change in traffic conditions. 01' TREES A certified arborist, Greg Applegate, was contracted to visit the project site to study each species of tree in the affected area. The arborist's report identified the condition, health and possibility of preservation or relocation for each individual tree within the project area (Attachment 8). Due to the size and location of the new building, the project would result in a loss of eight existing trees and relocation of 13 existing trees to another location in the City. There would be 13 new replacement trees of various sizes planted around the community center to soften the impact of the building and provide aesthetic appeal to the surrounding area. Additionally, there would be five new replacement trees at the north parking lot. COST LPA was originally hired at a cost of $548,260 for project development and design services. Council approved a change order of $28,150 at the September 17, 2002 City Council meeting for project revisions. Because of additional design revisions and changes to the project description, hiring an arborist, and developing new conceptual designs, an additional $101,000 is required to cover the extra service. The total cost of design service is $677,400. This extra cost has been included in the total project cost, therefore no appropriations are necessary. A professional cost estimator, Cummings LLC, has performed an estimate of the construction cost (Attachment 9). The estimated cost of construction is: Community Center Building: $4,358,980 Site Work: $1,634,710 CONSTRUCTION TOTAL: $5,993,690 The estimated project cost is: Construction Total: $5,993,690 Design: $677,400 Furniture, Fixtures, Equipment: $160,000 Construction Manager /Inspection $250,000 PROJECT TOTAL: $7,081,090 The Planning Commission held a special public hearing on March 6, 2003, and recommended approval of the final design of the proposed Community Center. P: \Planning & Building Safety\PROJECTS \576 - 599 \Ea - 590 \3- 18CCREPORT FINAL VERSION.doc 0113' 4 ATTACHMENT 1 RESOLUTION NO. A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL REGARDING AN APPLICATION FROM THE CITY OF EL SEGUNDO APPROVING ENVIRONMENTAL ASSESSMENT NO. 590 AND CONDITIONAL USE PERMIT NO. 02 -02 FOR A NEW 20,837 SQUARE FOOT COMMUNITY CENTER LOCATED IN RECREATION PARK AT 300 EAST PINE AVENUE. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares that: A. On July 20, 2002, the City of El Segundo initiated an application for environmental review of a new multi - purpose community center to be located at 300 East Pine Avenue, within Recreation Park; B. The City of El Segundo application was reviewed by City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. On January 16, 2002, the Planning Commission held a joint meeting with the Recreation and Parks Commission; E. On August 15, 2002, the Planning Commission held a special meeting to receive public testimony, but no action was taken. The Planning Commission reached a unanimous decision to continue the public hearing until September 12, 2002; F. On September 12, 2002, additional public testimony was taken into the record, but no action was taken; G. On September 17, 2002, the City Council considered comments entered into the record during public testimony at the Planning Commission meetings as well as those received during the City Council meeting that evening; Page 1 of 10 014 RESOLUTION NO. A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL REGARDING AN APPLICATION FROM THE CITY OF EL SEGUNDO APPROVING ENVIRONMENTAL ASSESSMENT NO. 590 AND CONDITIONAL USE PERMIT NO. 02 -02 FOR A NEW 20,837 SQUARE FOOT COMMUNITY CENTER LOCATED IN RECREATION PARK AT 300 EAST PINE AVENUE. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares that: A. On July 20, 2002, the City of El Segundo initiated an application for environmental review of a new multi - purpose community center to be located at 300 East Pine Avenue, within Recreation Park; B. The City of El Segundo application was reviewed by City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. On January 16, 2002, the Planning Commission held a joint meeting with the Recreation and Parks Commission; E. On August 15, 2002, the Planning Commission held a special meeting to receive public testimony, but no action was taken. The Planning Commission reached a unanimous decision to continue the public hearing until September 12, 2002; F. On September 12, 2002, additional public testimony was taken into the record, but no action was taken; G. On September 17, 2002, the City Council considered comments entered into the record during public testimony at the Planning Commission meetings as well as those received during the City Council meeting that evening; Page 1 of 10 0 1 H. On October 8, 2002, the City Council and Recreation and Parks Commission held a joint meeting to gather additional public comment; I. The City Council met on November 19, 2002 and provided further design recommendations to staff, including the removal of a gymnasium; On December 17, 2002, the City Council was presented with an alternate design and it provided further direction to staff to revise the design of the building; K. The Department of Community, Economic and Development Services completed its review and scheduled public hearings regarding the application before the Planning Commission for March 6, 2003; L. On March 6, 2003, the Planning Commission opened a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Commission by the City of El Segundo and the City's contracted architect, LPA, Inc.; M. On March 6, 2003, the Planning Commission adopted Resolution No. 2546, recommending the City Council approve Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02; N. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before this Council for March 18, 2003; O. On March 18, 2003, the City Council held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Council by LPA, Inc. and the City of El Segundo as applicant; P. The City Council considered the information provided by City staff, public testimony, and LPA, Inc. representatives. This Resolution, and its findings, are made based upon the evidence presented to the City Council at its March 18, 2003 hearing and the Planning Commission on March 6, 2003 including, without limitation, the staff report submitted by the Department of Community, Economic and Development Services. SECTION 2: Factual Findings. The Council finds that the following facts exist: A. The proposed multi - purpose community center will replace an existing 10,000 square foot, two -story clubhouse built in 1956. B. The foundation of the proposed multi - purpose community center will rest one foot above existing grade of the clubhouse. Page 2 of 10 1') 1 f-7 C. The footprint of the proposed multi - purpose community center will extend approximately three feet beyond the existing easterly facing wall, 11 feet 10 inches beyond the furthest southerly facing wall, and the lobby /entrance will extend approximately nine feet beyond the edge of the overhang attached to the existing northerly facing wall. The new westerly facing wall will extend approximately 1 foot 4 inches into the lawn area located west of the existing skate circle. D. The youth and "tot" play areas will retain the same amount of area 8,000 square feet and 6,000 square feet, respectively. E. New playground equipment updated to meet current safety standards will be installed in the youth and "tot" play areas. F. The project site is located within Recreation Park, in the Open Space (O- S) Zone. G. The project site slopes down 12 feet from northwest to southeast. H. The proposed multi - purpose community center will total approximately 20,837 square feet. It will contain a 4,615 square foot presentation hall /theater, a 762 square foot catering /teaching kitchen, 6,831 square feet of multi - purpose classrooms, 3,490 square feet of lobby, reception, office restrooms and general storage space, and 5,139 square feet of hallway circulation, mechanical equipment rooms, janitorial closets and other structural support. The proposed multi - purpose community center will have a maximum height of 32 feet from lowest grade, but will measure between nine feet and 15 feet 2 inches in height at various points facing Pine Avenue. J. The proposed multi - purpose community center will result in a loss of eight existing trees, the relocation of 13 existing trees, and the addition of 18 replacement trees of various sizes to soften the impact of the building and provide aesthetic appeal. K. A total of 74 additional parking spaces are proposed to support the new multi - purpose community center. The existing parking lot east of the project site on Pine Avenue will be restriped to add 40 parking spaces, the existing parking lot south of the project site at the northeast corner of Grand Avenue and Eucalyptus Drive will be restriped to add 26 parking spaces, and the perimeter street parking along Pine Avenue will be restriped to add nine parking spaces and two drop off spaces in front of the lobby of the new facility. Page 3 of 10 01 r; SECTION 3: Environmental Assessment. The City Council finds that Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02 were analyzed for their environmental impacts and a Draft Initial Study was prepared pursuant to CEQA § 15063. Based upon the Initiatl Study, a Mitigated Negative Declaration of Environmental Impacts is proposed for this project pursuant to CEQA § 15070. SECTION 4: Notice of Determination. The City Manager, or designee, is directed to file a Notice of Determination in accordance with Pub. Res. Code §§ 21152, 21167(f); 14 CCR § 15094; and any other applicable law. SECTION 5: General Plan and Zoning. The proposed project conforms with the City's General Plan and the zoning regulations in the El Segundo Municipal Code (ESMC) as follows: A. The Land Use Designation of the project site is Park in the General Plan Land Use Element and Recreation Park is a designated public community park in the Open Space and Recreational Use Element of the General Plan. Moreover, the proposed project is consistent with Goal OS -1 and Objective OS1 -1 of the General Plan, which address the concern of preserving existing, and acquiring new, recreational facilities can serve the needs of the present and future residents; B. The project is also consistent with Policy LU6 -1.1 of the Land Use Element of the General Plan. The policy urges the City to continue to provide uniform and high quality recreational opportunities. C. The ESMC zoning classification for the project site is Open Space (O -S) which allows buildings or structures in conjunction with permitted uses to exceed the height limitations with an approved Conditional Use Permit. D. The proposed CUP complies with the applicable provisions of ESMC § 15- 23-7, since proper notification and a public hearing were held, proper hearing decision and records will be complied with and the required findings were considered. SECTION 6: Conditional Use Permit Findings. After considering the above facts regarding proposed Conditional Use Permit No. 02 -02, the City Council finds as follows: A. That the proposed location of the conditional use is in accord with the objectives of this title and the purposes of the zone in which the site is located. The proposed community center will replace the existing George E. Gordon Clubhouse. The purpose of the Open Space Zone is to provide the community with adequate recreational opportunities. The demand for multi - purpose classrooms and theater space has increased. The larger Page 4 of 10 018 facility will provide opportunities for more residents to participate in specialized classes, community events and theatrical events. B. That the proposed location of the conditional use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. The proposed location of the community center was determined by the existing George E. Gordon Clubhouse, general topography of the park, and feasible design scenarios. The proposed facility measures 32 feet in height from lowest grade, which exceeds the maximum 26 -foot height allowed in the Open Space Zone. City Council approval of a Conditional Use Permit is required for recreational facilities exceeding 26 -feet in height and located in the Open Space Zone. Due to the sloping topography of the site, the facility measures 32 feet from grade on the southern or park side of the site and between nine feet and 15 feet 2 inches at various points along Pine Avenue on the northern side. This location provides optimum use of the existing natural grade to minimize the impact of the facility's height on the surrounding residents or existing recreational facilities within the park. The location, size, design and operating characteristics of the proposed community center will not create conditions which may be objectionable, detrimental to the public health, safety and welfare or incompatible with other permitted uses in the vicinity. Furthermore, mitigation measures are proposed to address event - specific parking demand increases. Therefore, the project will not be materially injurious to property or improvements in the vicinity. C. That the proposed conditional use will comply with each of the applicable provisions of this chapter. The proposed Conditional Use Permit complies with the applicable provisions of ESMC § 15 -23 -7 since proper notification and a public hearing were provided, proper hearing decision and records will be compiled, and the required findings will be considered. SECTION 7: Approval. Based upon the evidence in the record, the City Council finds that the mitigation measures listed in the mitigated negative declaration prepared for EA No. 590 and Conditional Use Permit No. 02 -02 are sufficient to reduce all identified environmental impacts to less than significant levels. Accordingly, based upon the evidence presented to the Planning Commission and City Council, the City need not prepare an environmental impact report for the proposed project. Subject to the conditions listed on the attached Exhibit 'A" which are incorporated into this Resolution by reference, the City Council approves EA No. 590 and CUP No. 02 -02. Page 5 of 10 0 , SECTION 8: This Resolution will remain effective until superseded by a subsequent resolution. SECTION 9: The City Clerk is directed to mail a copy of this Resolution to any person requesting a copy. SECTION 10: This Resolution is the City Council's final decision and will become effective immediately upon adoption. PASSED AND ADOPTED this 18th day of March, 2003. Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 18th day of March, 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENS Y, CITY ATTORNEY Karl H. Berber, Assistant City Aft ey Page 6 of 10 Exhibit A CONDITIONS OF APPROVAL In addition to all applicable provisions of the El Segundo Municipal Code ( "ESMC "), the City of El Segundo agrees that it will comply with the following provisions as conditions for approving Conditional Use Permit No. 02 -02 ( "Project Conditions "). Zoning Conditions The Recreation and Parks department will post directional signage to inform attendees of additional parking locations for all events expected to exceed the existing provided parking. Design Conditions 2. Street addressing must be a minimum of four to six inches, visible from the street, of contrasting color to the background and illuminated during hours of darkness. 3. The multi - purpose community center will be required to comply with the 2001 California Building, Electrical, Plumbing and Mechanical Codes and the locally adopted amendments. Building Safety Conditions 4. During demolition, asbestos and lead -based paint analysis and removal will be performed in conformance with federal, state, and local requirements 5. All activities associated with asbestos will be conducted under direct supervision of certified asbestos consultants. 6. Demolition of all structures that has asbestos containing materials (ACM) will comply with South Coast Air Quality Management District (SAQMD) Rule 1403 — Asbestos Emissions from Demolition /Renovation activities. 7. All plans must comply with the Storm Water Pollution Prevention Guidelines as set forth by ESMC §§ 5 -7 -1 to 5 -7 -22 and 5 -4 -10 to 5 -4 -150. Public Safety Conditions 8. A minimum of one footcandle of light on the ground surface must be provided around all sides of the building. Page 7 of 10 001- _ 9. Wall packs must be placed over service doors and trash dumpsters with one footcandle minimum maintained. 10. Aisles, passageways and recesses building must be illuminated with a hours of darkness. related to and within all sides of the minimum of .25 -.50 footcandle during 11. All lighting devices must be enclosed and protected by weather and vandal resistant covers. 12. Entry doors constructed of glass must have latch guards installed over the lock to prevent prying. 13. If bike racks are provided, they must be located in a well -lit and visible location. 14.A Knox Rapid Entry System will be installed. Boxes will be mounted at a height not greater than six feet and at a location approved by the City of El Segundo Fire Department. 15. Separate permits are required for fire protection systems including sprinklers, standpipes, a fire extinguishing system, a manual fire alarm system, and automatic sprinklers throughout the facility. 16.All exit doors will be capable of being opened from the inside without the use of a key or any special knowledge or effort. 17. Exit doors must swing in the direction of travel. 18. Doors with panic hardware will be provided for all public assembly rooms having a seating capacity of 50 or more. 19. Manually operated "dead bolts" will be prohibited on exit doors. 20. Illuminated exit signs complying with the California Fire Code Section 1212.4 and California Building Code Section 1003.2.8 will be required. 21. Emergency exit lights having separate power sources will be required for any exiting system serving 100 or more occupants. 22.A minimum of one 2- A -10 -BC rated fire extinguisher is required for each 3000 feet of floor area, with a travel distance not to exceed 75 feet. 23.A fire extinguisher with K -type rating must be mounted in the kitchen area. Page 8 of 10 2 24.Aisles must be provided from all areas with seats; a minimum aisle width of 36 inches is required when seating is on one side and a minimum of 44 inches is required when seating is on both sides. 25. Exits must be separate from each other by a distance equal to or greater than half the length of the maximum overall diagonal dimension of the area served. 26. Candles and other open flame devices must not be used in places of assembly. 27. Storage of combustible materials must be neat and orderly. 28. No storage is permitted underneath stairs. 29.Interior wall and ceiling finish materials must be either class A or B as specified in code books NFPA 101 and 255. 30.An automatic extinguishing system must be provided in the catering /teaching kitchen to protect all commercial cooking equipment. 31. Hood system fire protection must be serviced and tagged every six months. 32.A manual fire alarm system with manual pull stations located along the path of egress, horns, and strobes located throughout the occupiable areas and with detection in electrical and mechanical rooms must be provided. 33. The fire sprinkler system and alarm systems must be monitored by an approved central station monitoring service. Miscellaneous Conditions 34.A clear width of 30 inches, minimum, and a clear height of 78 inches, minimum, must be maintained from the face of electrical switchboards and panel boards to an aisle or corridor. CFC sec. 8509.2 35. Workspace around switchboards and panel boards shall be provided per the National Electrical Code. This space must not be used for storage. 36. All rooms used for assembly purposes, with an occupant load of 50 or more, and where fixed seating is not installed, must have the capacity of the room visibly posted near the main exit from the room and on an approved sign. 37. Decorative materials, including curtains, must be treated and maintained to remain flame retardant. Page 9 of 10 0 2 k'_S 38.The seating arrangement and spacing in the multi - purpose presentation hall /theater must comply with California Fire Code Article 25 Section 2501.10. 39.The Recreation and Parks Department will submit a request to Metropolitan Transportation Authority (MTA) for the use of State Proposition A funds to provide shuttle service for the community during special events which are expected to draw large numbers of participants. 40. Before building permits are issued, the applicant will develop plans, which indicate that the multi - purpose community center is in substantial conformance with plans approved and on file with the Department of Community, Economic and Development Services. Any subsequent modification to the project as approved will be referred to the Director of Community, Economic and Development Services for a determination regarding the need for City Council review of the proposed modification. 41. Before building permits are issued, a geotechnical report is required. 42. The City of El Segundo must acknowledge receipt and acceptance of the Project Conditions by executing the acknowledgement below. By signing this document, the City of El Segundo certifies that it has read, understood, and agrees to the Project Conditions listed in this document. Mary Strenn City Manager, City of El Segundo Page 10 of 10 02 t ATTACHMENT 2 COMMUNITY CENTER HISTORICAL TIME LINE July 17, 2001 Selection of LPA, project architects Fall 2001 Needs Assessment Survey October 27, 2001 Community Workshop, LPA meets with community members to March 6, 2003 produces a priority list. December 17, 2001 Needs Assessment Final Report January 16, 2002 Planning Commission and Recreation and Parks Commission April 1, 2002 Recreation and Parks Commission May 15, 2002 Recreation and Parks Commission August 15, 2002 Planning Commission, Special Public Hearing, Public Testimony September 12, 2002 Planning Commission, Public Testimony September 17, 2002 City Council Meeting October 8, 2002 City Council and Recreation and Parks Commission (Workshop) November 19, 2002 City Council Meeting December 17, 2002 City Council Meeting January 22, 2003 Staff and LPA meet with Co- Operative Nursery at Clubhouse regarding playground area and equipment. March 6, 2003 Planning Commission March 18, 2003 City Council Meeting 02 m r to m C) C-) C= CD c- CL 0 !fill EL SEGUNDO COMMUNITY CENTER PUNNING DEPARTMENT SUBMITTAL 27 JAN 03 LPA 21 085.1 1S 11 0- El SepuMO Lommunb Loner DI e.S. El Sew", um"i. a I# Al 000 0000 000 E � EEitiii E 1 E E U C A L Y P T US D R I V E r S H E L D 0 IN S T R E E t E S C—fty Center S"-d., C.11i r B E: S". C-mity c- E 3pu11* (I M-7 w 02�) AC, Tli L I E: S". C-mity c- E 3pu11* (I M-7 w 02�) le ;� 11 yi 'I I EI S".,d. Commonly C~ EI S.9undo� Callkma I'hlh�Iii' Y[arME � 1�� • 1 1' ON r �9ef pLc � �"d rife: 036)1 El Elsevirwac-myceftw 031 1 ii El Elsevirwac-myceftw 031 1 w i I IpIliI ppippi.., , A I —1 Q 032 1 El Segundo Common "Center Califamia i I IpIliI ppippi.., , A I —1 Q 032 1 �- \� \ � � / �: \ �� \�� - m I IgIl mmi ji k� IT Will, a U3\| \� \� � � � �; 2 2 E; $..,d. 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"! ! ; , � nil i pj 12 fi ll i f J i ON 3 0 CL o N_ iiFE - - [1 --.* Gtr !jll 11111fi!!�i e•.. 118; ji' �f�lnIgnit a! dd•I !I a g e 9�ae i rr *.wrn 1 CITY OF EL SEGUNDO ATTACHMENT 4 PLANNING COMMISSION STAFF REPORT PUBLIC HEARING: SUBJECT: APPLICANT & PROPERTY OWNER: REQUEST: PROPERTY INVOLVED: Introduction March 6, 2003 Environmental Assessment No. 590 Conditional Use Permit No. 02 -02 City of El Segundo New Community Center to exceed the maximum height allowed in the Open Space (O-S) Zone. 300 East Pine Avenue The proposed project is a request for a conditional use permit (CUP) for a new community center to be constructed at 300 East Pine Avenue. A CUP is required for new buildings in the Open Space (O -S) Zone and buildings that exceed the maximum 26 -foot height allowed in the O -S Zone. The location of a building in the Open Space Zone, its height and environmental impacts are the only issues associated with the proposed project that require action by the Planning Commission. Recommendation Planning staff recommends the Planning Commission adopt Resolution No. 2546, recommending the City Council approve Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02, with conditions. Background The original project concept was initially reviewed by the Planning Commission at its joint meeting with the Recreation and Parks Commission, held on January 16, 2002. Subsequent meetings were held by the Recreation and Parks Commission on April 1 and May 15, 2002. The purpose of those meetings was to discuss design revisions regarding the proper allocation of square footage for each intended use of the facility such as the number of . classrooms, the size of the theater and the possibility of incorporating a multi - purpose gymnasium. The Planning Commission held a special public hearing on August 15, 2002. They took public testimony on the proposed project, but no action was taken. The Commissioners reached a unanimous decision to continue the public hearing 038 until September 12, 2002. At that meeting, the item was reopened and additional public testimony was entered into the record for City Council consideration. Following the two Planning Commission meetings, City Council met on September 17, 2002 and considered the input from the community. On October 8, 2002, a joint meeting between City Council and the Recreation and Parks Commission was held to gather further public comment. At its November 19, 2002 meeting, the City Council provided further design recommendations tc staff and advised that the gymnasium be removed. On December 17, 2002, City Council was presented with an alternate design, without the gymnasium, that reflected the concerns raised during public testimony. After reviewing the new design, the City Council directed staff to make more revisions and scale down the size of the building to reduce impacts on the surrounding area. Staff has re- evaluated the environmental impacts based on the scope of the new project. IV. Analysis This staff report analyzes the potential impacts of the revised design on the surrounding community. The project includes demolishing the existing clubhouse to construct a 20,837 square foot, multi - purpose community center. A combination of materials will be used to make the facility an attractive and inviting center for community activities. The majority of the facility will be painted concrete enhanced with glass, wood siding and wood trellis provided for window shading. A shaped metal, roof for the theater is proposed to add character and aesthetic appeal. The new facility will contain: • 4,615 square foot multi - purpose presentation hall /theater • 6,831 square feet of multi - purpose classrooms • 762 square foot catering /teaching kitchen • 3,490 square feet of lobby and reception area, office and storage space • 5,139 square feet of hallway circulation, mechanical rooms, janitorial closets and structural support The lowest floor of the proposed community center will be built one foot above the floor level of the existing clubhouse, which is currently 12 feet below street level. Constructing the facility at this elevation allows for maximum tree preservation and accessibility for the disabled throughout the facility and surrounding park area. The height of the proposed facility from the lowest grade will be 32 feet, exceeding the 26 -foot- maximum allowable height by six feet. However, the visible height from Pine Avenue will range from nine feet to 15 feet 2 inches, which is significantly below the 26 -foot maximum. The visible height of the existing clubhouse from Pine Avenue ranges between eight feet 11- inches and 14 feet six - inches, which is the top of the existing chimney. The footprint of the new facility will extend approximately three feet beyond the existing easterly facing wall, 11 feet ten - inches beyond the furthest southerly facing wall, and the new lobby /entrance will extend approximately nine feet 2 039 beyond the edge of the overhang attached to the existing northerly facing wall. The westerly facing wall of the new facility will extend approximately one foot four inches into the lawn area located west of the existing skate circle. The expansion of the new facility will not reduce the size of the youth and 'tot" play areas. These areas have been redesigned to provide —a safer layout, with new equipment offering a variety of activities. An additional 74 parking spaces would be added to support the new community center, however, two spaces will eventually be removed on Eucalyptus Drive to accommodate a future sewer pump station expansion. Parking mitigation measures have been proposed in the form of conditions of approval in the Resolution. The proposed mitigation measures to offset the expected parking demand increase include the City posting of directional signage for additional parking at other City lots for events and activities with a large number of attendees and providing shuttle service during special events which are expected to draw an abnormally high number of participants. The City contracted a certified arborist to visit the project site to study each species of tree in the affected area. The arborist evaluated the condition and health of each tree to determine the possibility of preservation or relocation. Based on the arborist's report, the project will result in a loss of eight existing trees and the relocation of 13 existing trees, which were determined to be in acceptable condition to withstand the disruption. The project also includes 18 new replacement trees of various sizes to soften the impact of the building and provide aesthetic appeal to the surrounding area. Site Description The proposed project site is located within Recreation Park, south of Pine Avenue, north of Holly Avenue, east of Eucalyptus Drive and west of Penn Street. The lot slopes gradually down from the. northwest to southeast with a 12- foot decrease in elevation. Surrounding Area The surrounding area is developed with single - family, two- family, and multiple - family residential units, public facilities, and neighborhood commercial immediately to the south. Surrounding land uses are as follows: Land Use Zone North: Single/Two- Family Residential R -1/R -2 South: Public Facilities /Neighborhood Commercial PF /C -2 East: Multi - Family Residential R -3 West: Single /Multi - Family Residential R -1/R -3 3 o4o Code Considerations Conditional Use Permit - Purpose, Findings, and Analysis The applicant is requesting approval for a Conditional Use Permit for the construction of a multi - purpose recreational building in conjunction with a park and playground facility and also for a structure exceeding the maximum allowable height of 26 feet in the Open Space (O -S) Zone, as required by-Section 15 -19 -5 of the El Segundo Municipal Code (ESMC). Section 15 -23 -5 of the ESMC states that the purpose of a conditional use permit shall be: A. To assure the compatibility of the particular use on the particular site in relationship to other existing and potential uses within the general area in which the use is proposed to be located; B. To assure the proposed use is consistent and compatible with the purpose of the zone in which the site is located; and, C. To recognize and compensate for potential impacts that could be generated by the proposed use, such as noise, smoke, dust, fumes, vibration, odors, traffic, and hazards. In accordance with Section 15 -23 -5 of the Zoning Code, the Planning Commission or City Council may grant a CUP if it is determined that all the following findings can be met (the findings appear in bold, with City staff's analysis following): 1. That the proposed location of the conditional use is in accord with the objectives of this title and the purposes of the zone in which the site is located. The proposed community center will replace the existing George E. Gordon Clubhouse. The ' purpose of the Open Space Zone is to provide the community with adequate recreational opportunities. The demand for multi - purpose classrooms and presentation hall /theater space has increased over time as the City's population has grown. The larger facility will provide opportunities for more residents to participate in specialized classes, community events and activities and theatrical performances. 2. That the proposed location of the conditional use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. The proposed location of the community center was determined by the existing George E. Gordon Clubhouse, general topography of the park, and feasible design scenarios. This location provides optimum use of the 4 041 existing natural grade with minimal impact on the surrounding residents or other park facilities. The location, size, design and operating characteristics of the proposed community center will not create conditions which may be objectionable, detrimental to the public health, safety and welfare or incompatible with other permitted uses in the vicinity. Furthermore, mitigation measures are proposed to address event - specific parking demand increases. Therefore; the project will not be materially injurious to property or improvements in the vicinity. 3. That the proposed conditional use will comply with each of the applicable provisions of this chapter. The proposed conditional use permit complies with the applicable provisions of Chapter 15 -23 -7 of the El Segundo Municipal Code since proper notification and a public hearing were provided, proper hearing decision and records will be compiled, and the required findings will be considered. As described and analyzed above, staff recommends that since the required three CUP findings can be made, the Planning Commission recommends that the City Council approve CUP No. 02 -02, with conditions. The Planning Commission may consider and impose conditions through the CUP process, which it deems necessary, in order to meet the required findings. General Plan and Zoninq The site is designated as Recreation Park in the General Plan Open Space and Recreational Use Element, and the site is zoned Open Space (O -S). The proposed community center is consistent with Goal OS1 and Objective OS1- 1 of the Open Space and Recreational Use Element of the General Plan. This goal and objective are concerned with the preservation of existing as well as acquisition of future recreational facilities which are adequate for serving the needs of existing and future residential population. The project is also consistent with Policy LU6 -1.1 of the Land Use Element of the General Plan. The policy urges the City to continue to provide uniform and high quality recreational opportunities. Inter - Departmental Comments The project application and plans were circulated to inter - departmental staff and comments received by the Police Department, Fire Department and Building and Safety Division have been included as conditions of approval in the Resolution. 5 042 V. Environmental Review The size of the proposed Community Center will impact existing visual and physical conditions, however, the General Plan encourages new facilities intended to serve the needs of the existing and future residential population. The community has expressed a desire for increased classroom space, which was incorporated in the current plans. Overall, the expanded space allows for greater usage and flexibility in the present and for the future. An Initial Study was prepared by staff to evaluate the potential adverse environmental impacts related to the proposed project. No significant adverse environmental impacts were identified, and a Mitigated Negative Declaration of Environmental Impacts was prepared. The Conditions of Approval attached to draft Resolution No. 2546 and the mitigation measures included in the Negative Declaration address the areas of concern identified in the Initial Study and reduce the impacts to less than significant levels. The areas specifically identified were cultural resources, hazards and hazardous materials, hydrology /water quality, and transportation /traffic. VI.- Conclusion Staff recommends that the Planning Commission adopt Draft Resolution No. 2546 recommending that the City Council approve Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02, with conditions. The City Council public hearing on Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02 is scheduled for March 18, 2003. VII. Exhibits A. Draft Planning Commission Resolution No. 2546 B. Planning Commission Staff Report, September 12, 2002 C. Planning Commission Staff Report, Special Meeting August 15, 2002 D. Initial Study /Mitigated Negative Declaration Plans Jn - Lod Yuan, Planning Tech ician Uame M. Hansen, ire or of Community, Economic and Development Services PAPlanning & Building Safety\ PROJECTS \576- 599\EA- 590\3- 6staffreport 6 J4 I. BACKGROUND ATTACHMENT 5 City Segundo of E1 DEPARTMENT OF COMMUNITY, 350 Main Street ECONOMIC, AND DEVELOPMENT SERVICES El Segundo, CA 90245 (310) 322 -4670 FAX (310) 322 -4167 www.elsegundo.org ENVIRONMENTAL CHECKLIST FORM PROJECT No. EA No. 590 and CUP No. 02 -02 1. Project Title: El Segundo Community Center 2. Lead Agency Name and Address: City of El Segundo, 350 Main Street, El Segundo, CA 90245 3. Contact Person and Phone Number: Lori Yuan, Planning Technician, (310) 524 -2341 4. Project Location: 300 East Pine Avenue, El Segundo, CA 90245 5. Project Sponsor's Name and Address: City of El Segundo, 350 Main Street, El Segundo, CA 90245 6. General Plan Designation: Open Space 7. Zoning: O -S 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary) The proposed project is a new, 20,837 square foot Community Center development with a multi- purpose presentation hall /theater, various multi - purpose rooms /classrooms, a catering kitchen, lobby /reception area, and offices. The floor plan provides 762 square feet of catering and teaching kitchen, 4,615 square feet of presentation hall /theater, including an elevated performance platform, workshop and storage area, and dressing rooms with a shared restroom, and 6,831 square feet of multi - purpose classroom space. This includes a fitness /dance studio, arts and crafts studio, and "tiny- tots" classroom. Support space for the lobby and reception area, administrative offices, restrooms and general storage totals 3,490 square feet and hallway circulation, mechanical rooms, janitorial closets and other structural support totals 5,139 square feet. 044 The scope of the project also includes additional parking and tree removal, relocation and replacement. The existing perimeter parking along the park on Pine Avenue and the parking lots to the east and south of the project site will be restriped and reconfigured to provide 74 additional parking spaces. Also, due to the increased footprint of the new facility in comparison to the existing community clubhouse and the location of existing trees on the site, some tree removal and relocation will be necessary. 9. Surrounding Land Uses and Setting: (Briefly describe the project's surroundings) The subject site is located within the Open Space Zone, which serves the community as a gathering place for sporting and special events. It is surrounded by the Single - Family Residential (R -1), Two - Family Residential (R -2), Multi - Family Residential (R -3), Neighborhood Commercial (C -2) and Public Facilities (PF) Zones. 10. Other Public Agencies Whose Approval is Required (e.g., permits, financing approval, or participation agreement): None II. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below ( X ) would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. �I Aesthetics X Hazards & Hazardous Public Services Materials Agricultural Resources X Hydrology/Water Quality Recreation Air Quality Land Use /Planning X Transportation/Traffic Biological Resources Mineral Resources Utilities /Service Systems X Cultural Resources Noise Mandatory Findings of Significance Geology /Soils Population /Housing �I III. DETERMINATION: On the basis of this Initial Study of Environmental Impact, the Planning Commission of the City of El Segundo finds the following: I find that the proposed project COULD NOT have a significant effect on the environment, and a - NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed X to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. . I find that the proposed project MAY have a "potential significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect (1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and (2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including, revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. tj U me M. Hansen, irect r of Community, Economic and Development Services; nd ecretary of the Planning Commission City of El Segundo 3 -�2//z /a3 Date q6 IV. EVALUATION OF ENVIRONMENTAL IMPACTS 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact' answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project- specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project- specific screening analysis). 2) All answers must take .account of the whole action involved, including off -site as well as on -site, cumulative as well as project - level, indirect as well as direct, and construction as well as operational impacts. 3) Once the lead agency has determined that a particular physical impact may occur, then the checklist -answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section 17, "Earlier Analysis," may be cross - referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063 (c) (3) (d). In this case, a brief discussion should identify the following: (a) Earlier Analysis Used. Identify and state where they are available for review. (b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. (c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site - specific conditions for the project. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g. general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected. 9) The analysis of each issue should identify: (a) the significance criteria or threshold used to evaluate each question; and (b) the mitigation measure identified, if any, to reduce the impact to less than significance. 4 Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated 1. AESTHETICS. Would the project: a Have a substantial adverse effect on a scenic vista? X No. This is an existing developed site that is not designated as a scenic vista or hi hwa . b) Substantially damage scenic resources, including, but not limited to trees, rock outcroppings, and historic buildings within a state X scenic highway? No. The project area is not located near a state scenic hi hwa . No miti ation is re wired. c) Substantially degrade the existing visual character or quality of the site and its surroundings? X The facility layout, design and construction materials were selected to reduce visual impact and provide architectural features that blend in with the surrounding neighborhood. The proposed height of the community center is approximately 15 feet two- inches from the Pine Avenue street level and 32 feet from the south park side, totaling 20,837 square feet. The footprint of the new building will extend approximately three feet beyond the existing easterly facing wall, 11 feet ten - inches beyond the furthest southerly facing wall, and the new lobby /entrance will extend approximately nine feet beyond the edge of the overhang attached to the existing northerly facing wall. Careful consideration was given to design the new community center to fit into the sloping topography with minimal disturbance to the elevations and surrounding trees. In addition, maintaining the current square footage dedicated to "tot" and youth play areas was also a consideration. In order to accommodate these various issues of concern and still maintain the most functional and aesthetically pleasing design, the new building would extend approximately one foot four inches into the lawn area located west of the existing skate circle. Another approach to minimizing the aesthetic impact of the new building was to design several different roof heights so there is not one solid tall wall. The highest point is the top of a curved roof over the fitness /dance studio. As stated, this point is 15 feet two- inches from the Pine Avenue street level. The full 32 feet of the building height could only be seen from the park side. A certified arborist was contracted to visit the project site to study each species of tree in the affected area. The arborist's report identified the condition, health and possibility of preservation or relocation for each individual tree within the project area. The project will result in a loss of eight existing trees and relocation of 13 existing trees in acceptable condition to withstand the disruption. There would be 18 replacement trees of various sizes planted on the property to soften the impact of the building and provide aesthetic appeal to the surrounding area. They would also provide shade and help maintain the park's atmosphere. d) Create a new source of substantial light or glare, which would adversely affect day or nighttime views in the area? X No. This is an existing developed site in an urbanized setting. The proposed lighting would adhere to the City of El Segundo's Municipal Code limiting the illumination levels around the building perimeter and along the walkway at the property line. Recommendations provided by the El Segundo Police Department suggested a minimum of one footcandle illumination on the ground surface around all sides of the building. Also, aisles, passageways and recesses related to and within all sides of the building complex should be illuminated with a minimum of .25 -.50 footcandles during hours of darkness. On occasion, special performances or activities at the existing clubhouse facility require the alteration of regular operating hours, which is also expected to continue at the new community center. Interior and exterior lighting will remain on during nighttime special events or performances which require the facility to operate beyond the normal closing hour, but based upon the recommended illumination levels, it is not expected to impact the surrounding residential area. 2. AGRICULTURE RESOURCES. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the California Department of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland or Farmland of Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the X California Resources Agency to non-agricultural use? There will be no direct or indirect affect on farmlands and or agricultural resources because no such operations or resources exist within the surrounding area of the proposed project. b) Conflict with existing zoning for agricultural use, or a Williamson I I Act contract? X The City of El Segundo has no sites zoned for agricultural use and no land under Williamson Act contract. No mitigation is required. c) Involve other changes in the existing environment, which, due to their location or nature, could result in conversion of Farmland, to X non-agricultural use? There are no agriculturally zoned sites in the City of El Segundo. No mitigation is required. 3. AIR QUALITY. Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the proj ect: a) Conflict with or obstruct implementation of the applicable air quality Ian? X The site is located within the regional non - attainment area as defined by the Environmental Protection Agency (EPA) and the South Coast Air Quality Management District (SCAQMD). Operations at the site will not significantly alter the quality of the air in the area. b) Violate any air quality standard or contribute substantially to an X existing or projected air quality violation. 1� 4 Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated The new community center would replace an existing community clubhouse with the same uses. Construction activity may, however, contribute to fluctuations in air quality. The following mitigation measures will minimize the impact on the surrounding areas during construction. MM -1 During grading and construction, dust control measures are required in accordance with the City's dust control regulations (Chapter 7 -3 of the ESMC). Grading must be discontinued during first -stage smog alerts and suspended when wind velocity exceeds 15 miles per hour. All hauling trucks must have loads covered or wetted and loaded below the sideboards to minimize dust. MM -2 The South Coast Air Quality Management District (SCAQMD) has promulgated rules and applicable standards including, without limitation, the following: Rule 402 - Nuisances; Rule 403 - Fugitive Dust; and Rule 2202 - On -Road Motor Vehicle Mitigation Options. The applicant must use best management practices in compliance with Rule 402 during the operation of construction equipment. Construction generated noise must be limited between the hours of 7 A.M. to 6 P.M., Monday through Saturday, unless such hours are extended pursuant to a Noise Permit issued by the City. During the construction phase, all unpaved construction areas must be wetted at least twice daily during excavation, grading, and construction and temporary covers for stockpiles must be used to reduce dust emissions by as much as 50 percent. The applicant must ensure that all materials transported off -site will be either sufficiently watered or securely covered in compliance with Rule 403. Resultant peak daily exhaust emissions from diesel- and gasoline - powered construction equipment must be monitored to control emission levels that exceed SCAQMD screening thresholds. During construction, trucks and vehicles in loading or unloading queues must keep their engines off, when not in use, to reduce vehicle emissions. Construction activities must be phased and scheduled to avoid emission peaks, and construction must be discontinued during first- and second -stage smog alerts. On -site vehicle speed during construction must be limited to 15 mph. Before the City issues a Grading Permit for each Project Area, the applicant must provide a Construction Management Plan to the City for review and approval relative to compliance with the appropriate SCAQMD standards during the construction phase. Daily records will be maintained by the applicant throughout the construction phase. The new community center was compared to significance threshold tables 6 -2 and 9 -1 of the CEQA Air Quality Handbook, prepared by the South Coast Air Quality Management District (SCAQMD). These thresholds are for emissions of Reactive Organic Gas (ROG), Nitrogen Oxides (Nox), Carbon Monoxide (CO), and Particulates (PMlo). Table 6 -2 screens thresholds of potential significance during daily project operations based upon primary land use and square footage. While there is no specific category for a community center, several categories within this table are similar in operational nature to the new community center, such as government center, library, special activity center, or community college. In comparison to any of these, the emissions associated with the proposed 20,837 square foot community center is significantly less than the maximum screening thresholds. For example, a library may be 51,000 square feet and a community college may be 150,000 square feet before either is considered to have potentially significant air quality impacts. Table 9 -1 screens construction emissions of ROG, Nox, CO, and PM1o. The table identifies the formula as the total project square footage (20,837) divided by 1,000, then multiplied by the emission factor for each pollutant (listed in Table 9 -1) and divided by the number of days for project construction. Based upon this formula, using 20,837 square feet and 260 days of estimated construction, construction of the new community center would produce four pounds per day of ROG, 65 pounds per day of Nox, 14 pounds per day of CO, and four pounds per day of PM1o. The amount of construction emissions for these substances are at least 35 percent less than the emissions thresholds established by SCAQMD (75 pounds per day for ROG, 100 pounds per day for Nox, 550 pounds per day for CO, and 150 pounds per day for PM1o). Based upon comparison of the project with SCAQMD screening thresholds, there would be no significant impact. c) Result in a cumulatively considerable net increase of any criteria ilJ�i Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including X releasing emissions, which exceed quantitative thresholds for ozone precursors ? The project replaces an existing community clubhouse. The nature of the project and its operation will not result in a considerable net increase of any pollutants or exceed thresholds for ozone precursors. See response to 3b. above. d ) Expose sensitive receptors to substantial pollytant concentrations? X While a small amount pollutants will be released during construction, daily operations at the site will not expose sensitive receptors to pollutants since this facility will produce no pollutants. No mitigation is required. e) Create objectionable odors affecting a substantial number of T X people? I I No. The events and classes scheduled at the new Community Center will not create any objectionable odors. Paints and glazes utilized for arts and crafts are water based and lead -free. A minimal amount of latex paint may be used in theatrical set design, but the odor created will only affect the workshop area where the sets are designed. The kilns used for pottery classes will be electric instead of natural gas and the room will have appropriate ventilation to ensure the room temperature and air quality of the classroom is consistent. No mitigation is required. 4. BIOLOGICAL RESOURCES. Would the project: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or X regulations, or by the California. Department of Fish and Game or U. S. Fish and Wildlife Service? The site is previously developed and is located in an urbanized area where no candidate, sensitive, or special status species are known to exist. No mitigation is required. b) Have a substantially adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and X Game or U. S. Wildlife Service? The site is in an urbanized area where no riparian habitat is known to exist. No mitigation is required. c) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct X removal, filling, hydrological interru tion, or other means? No wetlands exist at the site. No mitigation is required. d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established native resident X migratory wildlife corridors, or impede the use of native wildlife nursery sites? The site is previously developed. No known migration corridors area pparent. No mitigation is required. e) Conflict with any local policies or ordinances protecting biological X resources, such as a tree preservation policy or ordinance? Existing mature trees in the project area are not designated as heritage trees. . The City does not have a tree preservation policy or ordinance. A certified arborist prepared a report identifying the species of trees at the Community Center site and their condition. Careful consideration was given to the design and placement of the building to preserve or relocate as many mature trees as possible. f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, other approved local, X regional, or state habitat conservation Ian? `� 1. Issues and Supporting Information Potentially Less Than Less No . Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated This site is not affected by the provisions of a Habitat Conservation Plan, a Natural Conservation Community Plan, or other habitat conservation plan. No mitigation is required. 5. CULTURAL RESOURCES. Would the project: a) Cause a substantial adverse change in the significance of a historical resource as defined in Section 15064.5? X No. A record search of the California Historical Resources Information System did not identify any resources within '/2 mile of the project site. In addition, Section 15064.5 of the State CEQA Guidelines defines a historical resource as: (1) a resource listed in or determined to be eligible by the State Historical Resources Commission, for listing in the California Register of Historical Resources; (2) a resource listed in a local register of historical resources or identified as significant in a historical resource survey meeting certain state guidelines; or (3) an object, building, structure, site, area, place record or manuscript which a lead agency determines to be significant in the architectural, engineering, scientific, economic, agricultural, educational, social, political, military or cultural annals of California, provided that the lead agency's determination is supported by substantial evidence in light of the whole record. A project - related significant adverse effect could occur if the proposed project would adversely affect a historical resource meeting one of these definitions. Currently, the proposed Community Center site is developed with a community clubhouse serving a similar purpose. No buildings presently listed in, or identified as eligible for listing in, the California Register of Historical Resources are located on the project site. Similarly, no resources listed in a local register of historical resources or within a historical resources survey are located within the project site. Finally, the existing clubhouse has not contributed to the architectural, engineering, scientific, economic, agricultural, educational social, political military or cultural annals of California. The project would thus not have any potential to affect significant historical resources as defined in Section 15064.5. b) Cause a substantial adverse change in the significance of an archaeological resources pursuant to Section 15064.5? X The site and surrounding areas are fully urbanized and developed environments and further archaeological studies are not necessary, nor are preservation efforts. There is no evidence that archeological resources are located on the project site, however, there is still the possibility that the construction phase of the new Community Center could encounter archeological resources. A mitigation measure is provided to reduce any potentially significant impacts the proposed Community Center would have. MM -3 In the event that paleontological or archaeological resources are encountered during the course of grading, all development must cease in these areas until the paleontological or archaeological resources are properly assessed and subsequent recommendations are determined by a qualified paleontologist or archaeologist. c) Directly or indirectly destroy a unique paleontological resource or site or unique geologic feature? FX No unique paleontological resources or sites or unique geologic features are known to exist on site, which has been previously disturbed through the construction of the existing community clubhouse. Limited grading would be associated with the construction of the new Community Center, but no impacts to paleontological resources are expected. Mitigation Measure MM -3, above, would ensure that no significant impacts would occur. d) Disturb any human remains, including those interred outside of —F formal cemeteries? I X No human remains, burial sites, or cemeteries are known to exist on site. Mitigation Measure MM -3, above, would ensure that no significant impacts would occur. 6. GEOLOGY AND SOILS. Would the project: a Expose people or structures to potential substantial adverse effects, including the risk of loss, in'u ry or death involvin : (i) Rupture of a known earthquake fault, as delineated on the most recent Alquist - Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial X evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. J` Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact incorporated There are no Alquist - Priolo zones in the City of El Segundo. Division of Mines and Geology Special Publication 42 does not designate this site as a potential for fault rupture. No mitigation required. (ii) Strong seismic ground shaking? I I I X The City of El Segundo is located approximately six miles from the Palos Verdes Fault, which is the closest active fault. The Community Center building will be designed in compliance with the 2001 California Building Code (with amendments), which contains the most updated and restrictive building codes for seismic safety. No mitigation required. (iii) Seismic - related ground failure, including liquefaction? X There is no risk of liquefaction based on the State of California Seismic Hazard Zones - Venice Quadrangle (March 25, 1999. No mitigation required. iv Landslides? X There is no risk of landslides based on the State of California Seismic Hazard Zones - Venice Quadrangle (March 25, 1999. No mitigation required. b Result in substantial soil erosion or the loss of topsoil? X Not anticipated. The site is previously developed. A geotechnical investigation report will provide foundation design recommendations accordingly. (c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslide, lateral spreading, subsidence, liquefaction or collapse? X The issues of landslides and liquefaction are not potential risk factors since the City of El Segundo based on the State of California Seismic Hazard Zones — Venice Quadrangle (March 25, 1999). In addition, the City will have a eotechnical study performed to make recommendations on design based on soil analysis. (d) Be located on expansive soil, as defined in Table 18 -a -B of the Uniform Building Code (1994), creating substantial risks to life or X property? Not anticipated. The soils in the general area are comprised of sandy material, which is not subject to being expansive, however, a geotechnical engineer will be conducting soils tests and providing design recommendations. (e) Have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers T are not available for the disposal of wastewater? The proposal will not require an alternative wastewater disposal system. The site does not contain septic tanks or other alternative wastewater disposal systems. No mitigation is required. 7. HAZARDS AND HAZARDOUS MATERIALS. Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use or disposal of hazardous X materials? No. The new Community Center will not require the use or transportation of hazardous materials. Paints utilized for arts and crafts are water based poster -type paints and glazes utilized for ceramics are lead -free. Occasionally there is a minimal amount of latex paint on the premises, which is used for theatrical set design. The existing Clubhouse has a kiln as will the new Community Center. The kiln will be electric instead of natural gas and will have the proper ventilations stem to keep a consistent room temperature in the classroom. Not miti ation is re uired. b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the X environment? No. Paints and finishing products utilized for arts and crafts are water based and lead -free. A minimal amount of latex paint would occasionally be stored on the premises during the design and construction of theatrical sets. No mitigation is required. c Emit hazardous emissions or handle hazardous or acutely X 10 _ 0 5 .1 Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated hazardous materials, substances, or waste within one - quarter mile of an existing or proposed school? The site is within one - quarter mile from two existing public schools (El Segundo High School and El Segundo Middle School) and one private school (St. Anthony's). A study was conducted in 1992, which determined there is asbestos in the current Clubhouse. Several mitigation measures will be incorporated with regard to asbestos abatement during initial demolition and grading activities. In addition, a more updated study to determine the presence of asbestos and lead will be conducted prior to demolition. MM -4 Asbestos and lead -based paint analysis and removal must be performed in conformance with federal, state and local regulations. MM -5 All activities associated with asbestos must be conducted under the direct supervision of a certified asbestos consultant. MM -6 Demolition of structures that have asbestos containing materials (ACM) must comply with the South Coast Air Quality Management District (SCAQMD) Rule 1403 — Asbestos Emissions from Demolition /Renovation Activities. d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result would it create a significant hazard to the X public or the environment? This site has not been included on a list of hazardous materials sites and therefore will be of no hazard to the public or the environment. No mitigation is required. e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for X people residing or working in the project area? The project site is located within two miles of the Los Angeles International Airport (LAX). The project is not within the jurisdiction of the Los Angeles County Airport Land Use Plan. There are no private airstrips located near the project site and the heliports are located east of Sepulveda Boulevard. The proximal location of these aviation uses poses a slight risk for loss or injury due to accidents or risk of upset. No miti ation is re uired. f) For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in X the project area? The project is not located in the vicinity of a private airstrip. No mitigation is required. g) Impair implementation of, or physically interfere with an adopted I I I emergency response plan or emergency evacuation Ian? X Construction of the new Community Center would not substantially impede public access or travel upon public rights - of -way and would not interfere with any adopted emergency response plan or emergency evacuation plan. The daily operation of the new Community Center will not alter the existing emergency response or evacuation plans. No mitigation is required. h) Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are X adjacent to urbanized areas or where residences are intermixed with wildlands? The project site is located in an urbanized portion of the City of El Segundo that does not include wildlands or high fire hazard terrain or vegetation. Tree pruning and lawn mowing are included in the Park's routine maintenance schedule. Therefore there is no associated risk of loss, injury, or death. No mitigation is required. 8. HYDROLOGY AND WATER QUALITY. Would the project: a) Violate any water quality standards or waste discharge X 11 0 50 4 Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated requirements? No. The project will comply with Best Management Practices established by the National Pollutant Discharge Elimination System (NPDES) to minimize impacts during construction. The project will be reviewed for storm water pollution prevention compliance prior to the issuance of building permits. The following mitigation measures, established by NPDES, will be adhered to during construction: MM -7 During construction and operations, all waste must be disposed of in accordance with all applicable laws and regulations. Hazardous wastes must be discarded at a licensed, regulated disposal site by a licensed waste hauler. MM -8 All leaks, drips and spills occurring during construction must be cleaned up promptly and in compliance with all applicable laws and regulations to prevent contaminated soil on paved surfaces that can be washed away into the storm drains. MM -9 If materials spills occur, they should cleaned up in a way that will not affect the storm drain system. MM -10 The new community center must comply with El Segundo Municipal Code Section 12 -5 -1 establishes storm water and urban pollution controls. MM -11 Before anticipated rainfall, construction dumpsters must be covered with tarps or plastic sheeting. MM -12 Inspections of the project site before and after storm events must be conducted to determine whether Best Management Practices were implemented to reduce pollutant loadings identified in the Storm Water Prevention Plan. MM -13 The City of El Segundo must conduct daily street sweeping and truck wheel cleaning to prevent dirt in the storm drain system. MM- 14 Storm drain system must be safeguarded at all times during construction. b) Substantially degrade groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre- existing nearby wells X would drop to a level which would not support existing land uses or tanned uses for which permits have been granted)? No. The project site is previously developed and will not impact the ground water. There are no water wells in the vicinity of the project. No mitigation required. c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- X or off -site? No. There are no streams or rivers in the vicinity of the project area and the proposed project will not result in substantial erosion or siltation. Existing drainage patterns may be altered due to the increased size of the new facility, however, the proposed drainage patterns will be reviewed for compliance and will not affect surrounding or adjoining properties. No mitigation required. d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or surface runoff in a manner, 11 X Jr. Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated which would result in flooding on- or off site? No. There are no streams or rivers in the vicinity of the project area and the proposed project will not result in flooding on -or off -site. Proposed drainage patterns will be reviewed for compliance and will not affect surrounding or adjoining properties other than possibly directing drainage flow to the park's green areas or a public street. No mitigation required. e) Create or contribute runoff which would exceed the capacity of existing or planned stormwater drainage systems or provide X substantial additional sources of polluted runoff? No. The baseball diamond in Recreation Park, to the south of the project area, serves as a storm water retention basin. The existing retention basin provides more than adequate capacity for current levels of runoff. The project will not increase the amount of impervious surfaces, therefore the amount runoff flowing into the retention basin will not increase. Also, the project will be reviewed for storm water pollution prevention and drainage compliance prior to the issuance of building permits. No mitigation required. f Otherwise substantially degrade water quality? X The project is not anticipated to impact the groundwater quality. The proposed project will comply with all appropriate City of El Segundo Urban Runoff Pollution Prevention Controls, City ordinances, and the County's Stormwater Discharge Program policies, therefore, impacts related to runoff pollutants will be reduced to less than significant. No mitigation required. g) Place housing within a 1.00 -year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or X other flood hazard delineation map? According to Exhibit PS -2 contained in the Public Safety Element of the City's General Plan, El Segundo is not at risk from flooding during a 100 -year storm since there are no dams or waterways located near the City. Localized flooding during periods of heavy rainfall may occur but this would be due to the inadequacy of storm drains, therefore, the risk of flooding or other water related hazards on the site is considered remote and no impacts are anticipated. No mitigation is required. h) Place within a 100 -year flood hazard area structures which would impede or redirect flood flows? X See 8 i) Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure X of a levee or dam? No. There are no dams or levees located near the City. Therefore no associated risk of loss, injury, or death as a result of them flooding is expected. No mitigation is required. Inundation by seiche, tsunami, or mudflow? X According to the Public Safety Element of the City's General Plan, the southwestern portion of the City along the coast (and adjacent portions of the City of Los Angeles to the north) are identified as seiche and tsunami hazard areas. However, since the site is located at least a half mile from these areas, no impacts due to these natural hazards are anticipated. As the project vicinity is currently developed there will be no change in the risks associated with land subsidence, the potential for landslides, or mudflows. No mitigation is required. 9. LAND USE AND PLANNING. Would the project: a Physically divide an established community? X The project site is surrounded by residential and recreational use properties and is currently being utilized for similar purposes. The development of the proposed community center will bring a consistency and continuity of the existing use in a more attractive and functional design. Development of the proposed project will not divide an established community. No mitigation is required. b) Conflict with an applicable land use plan, policy or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning X ordinance) adopted for the purpose of avoiding or mitigating an 13 05E� Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated environmental effect? The proposed project is a multi - purpose recreational building, which will be used in conjunction ,with a park. El Segundo Municipal Code Section 15 -8 -4 allows this use in the Open Space (O -S) Zone with an approved Conditional Use Permit. The approval of the project would include consistency findings by the decision making body. No mitigation required. c) Conflict with any applicable habitat conservation plan or natural I I communities conservation Ian? I X No habitat conservation plans or natural communities conservation plans exist for the site. No mitigation is required. 10. MINERAL RESOURCES. Would the project: a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? X Not anticipated. The project is located on a previously developed site. No mitigation required. b) Result in the loss of availability of a locally- important mineral resource recovery site delineated on a local general plan, specific X plan or other land use Ian? No locally - important mineral resource recovery sites have been delineated in the General Plan, Specific Plan, or other Land Use Plan for the area. No mitigation is required. 11. NOISE. Would the project result in: a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, X or applicable standards of other agencies? Construction activities will temporarily elevate ambient noise levels. The City's noise regulations limit construction generated noise to between the hours of 7:00 a.m. to 6:00 p.m., Monday through Saturday. No construction is permitted on Sundays or holidays. The El Segundo Municipal Code provides that when temporary increase in noise (e.g., due to construction) exceed noise standards, but are conducted within the operational hours established by the El Segundo Municipal Code, impacts are acceptable. The temporary noise increase generated by construction activity are Less Than Significant. No mitigation required. b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? X Construction activity will temporarily elevate ambient noise levels and groundborne vibration. The project would include implementation of Noise Element Policy N1 -2.1, which focuses on requiring all new projects to meet the City's Noise Standards as a condition of building permit approval. No mitigation is required. c) A substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the project? X Not anticipated. The site has an existing community clubhouse, which is 50 years old and was not held to the strict design standards regarding acoustics that the new Community Center will be. The materials utilized to construct the new multi - purpose presentation hall /theater, were chosen with the intent to minimize noise impacts to the surrounding area. Additionally, a memo from the City's Residential Sound Insulation Program Coordinator, indicates that the use of concrete masonry units and a mitigation measure regarding materials used for windows and doors located on the exterior side of presentation hall /theater has been incorporated to reduce impacts to surrounding residents. MM -15 The windows and doors used on the west side of the presentation hall /theater area would berated for a high Sound Transmission Class and Outdoor Indoor Transmission Class to sufficiently attenuate sound levels to prevent disruption to the residential housing on nearby streets. d) A substantially temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the X project? 14 JJ�r Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated See 11(a). e) For a project located within an airport land use plan, or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? X No. The project area is not located within an airport land use plan according to the Los Angeles County Airport Land Use Plan prepared by the Los Angeles County Department of Re ional Planning. f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to X excessive noise levels? No private airstrips are located in the vicinity of the project. No mitigation is required. 12. POPULATION AND HOUSING. Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly X for example, through extension of roads or other infrastructure)? The new Community Center does not directly or indirectly induce growth. The site is previously developed as a community clubhouse. There will be no increase in or direct affect on employment and the designated use was already provided within the General Plan. b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? X No. The site is currently developed with a multi - purpose recreational clubhouse and no change in use being proposed. No housing is being demolished. No mitigation is required. c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? X No housing currently exists on -site. No mitigation is required. 13. PUBLIC SERVICES. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered government facilities, need for new or physically altered government facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: a Fire protection? I I I I X Not anticipated. The proposed project is a replacement of the existing community clubhouse with no proposed change in use. The new Community Center will be equipped with a fire sprinkler system, which is not provided in the existing community clubhouse. No mitigation is required. b Police protection? X Not anticipated. The proposed project is a replacement of the existing community clubhouse with no proposed change in use. City review of final building plans provides the opportunity to ensure that the project lighting demonstrates compliance with relevant Conditions of Approval, policies, safety and security considerations, which enhance safety and minimize the potential for crime. c Schools? X Not anticipated. The proposed project is a replacement of an existing community clubhouse and will not result in an increased demand for schools. No mitigation is required. d Parks? X Not anticipated. The proposed project is located in one of the City's existing parks. It is a replacement of an existing community clubhouse with no proposed change in use. No other recreational facilities in the park will be impacted. No mitigation is required. e Other public facilities? X 15 J58 Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated Not anticipated. The proposed Community Center is a replacement of an existing community clubhouse at a location that was incorporated within the General Plan. The new Community Center is designed with space specifically designed for theatrical performances, public gatherings and special events. It includes an elevated stage /platform, dressing rooms, and a workshop /storage area. The existing clubhouse facility does not have the same versatility. The new Community Center is expected to provide more options related to types of theatrical performances, public presentations, special programs, general class scheduling, workshops, and events, which may reduce the usage of other locations such as the Joslyn Center and the Matsui Room (Library). No mitigation required. 14. RECREATION. a) Would the project increase the use of existing neighborhood or regional parks or other recreational facilities such that substantial X physical deterioration of the facility would occur or be accelerated? The proposed Community Center is the replacement of an existing 50 -year old community clubhouse with a more appropriate design that is better suited to fulfill the intended needs of the community. Also, the existing playground equipment next to the community clubhouse will be replaced. The new equipment not only provides more varied activities, but is in stricter compliance with safety regulations related to the type and placement of each piece. Due to the increased size and versatility of the new facility and play areas, an increased number of recreational participants is expected. The increased number of participants will be accommodated within the facility and surrounding play areas and will not have a substantial effect on the use of neighborhood or regional parks or other recreational facilities. No mitigation required. b) Does the project include recreational facilities or require the construction or expansion of recreational facilities, which might X have an adverse physical effect on the environment? No. The proposed replacement of the existing community clubhouse will enlarge the structure to a size that accommodates more people, allows more flexibility for class programming and more adequately suits the needs and requests of the community. In addition, the replacement of the existing playground equipment will provide more varied activities with a safer configuration. No mitigation required. 15. TRANSPORTATION/TRAFFIC. Would the project: a) Cause an increase in the traffic, which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, X the volume to capacity ratio on roads, or congestion at intersections)? Based on the report provided by the City's Traffic Engineer, an average hourly traffic volume increase of 17 vehicles per hour on weekdays and 25 vehicles per hour on weekends is' anticipated. The average hourly traffic volume increase is spread over a 12 -hour day of operation, but during the peak hours of facility usage, there may be an increase of up to 40 additional vehicles per hour. According to the report prepared by the Traffic Engineer, these increases may be noticeable to the residents of the streets, but would not constitute a substantial change in traffic conditions or result in a significant impact related to the capacity of the street system. The adjacent streets operate at acceptable levels of service. The project would not degrade the service levels. No mitigation required. b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management X agency for designated roads or highways? No. The proposed project is not located near any roads within the County's congestion management plan. c) Result in a change in air traffic patterns, including either an 16 00 "0 Issues and Supporting Information Potentially Significant Less Than Significant Less Than No Impact Impact With Significant Mitigation Impact Incorporated increase in traffic levels or a change in location that results in X substantial safety risks? The proposed project will not affect any existing airtraffic patterns. No mitigation is required. d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g. farm X equipment)? There will be no modifications to the existing street pattern. The angled parking along the northern boundary of the project area on Pine Avenue will be restriped to 90- degree parking. This change is to facilitate nine additional parking spaces to support the facility and while it is a physical change, it does not affect the circulation of traffic or the existing street pattern. No mitigation is required. e Result in inadequate emergency access? X Emergency access to the site will not be changed. No mitigation is required. f Result in inadequate parking capacity? I I X 17 06�? Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact The existing on -site and perimeter parking totals 296 spaces. Included in the proposed project are 74 additional parking spaces to support the new community center facility. Because of future pump station expansion, two parking spaces will be removed on Eucalyptus Drive. This will bring the overall parking gain to 72 spaces. The first of three configuration changes to accommodate the additional spaces will be in the parking lot east of the project site. The existing median in the parking lot will be shifted in order to restripe four rows of 90 degree spaces. Also, the portion of that parking lot, located north of the park and extending east along Pine Avenue, would be restriped with 90 degree parking, which will provide a total of 40 additional parking spaces in that lot. The second configuration change will occur in the parking lot south of the project site, at the northeast corner of Grand Avenue and Eucalyptus Drive. This lot will also be restriped from angled parking to 90- degree spaces to provide an additional 26 spaces. Lastly, the perimeter of the park on Pine Avenue will be restriped with perpendicular parking, would add nine spaces and two drop off spaces located in front of the lobby of the facility and one space on Eucalyptus Drive would be striped for service loading. The restriping and reconfiguration of the two parking lots and along Pine Avenue, provides a total of 370 parking spaces intended to support the new Community Center. Two different methods of parking analysis were utilized to assess the increased parking demand of the new community center versus the current parking demand for the existing community clubhouse. The first method was to compare the parking requirements of each facility using Section 15 -15 -313 of the Municipal Code. This section outlines the City's parking requirements for non - residential uses. Based on these calculations, the existing community clubhouse requires 119 spaces and the new community center would require 185 spaces, or 66 additional spaces. The project includes 72 additional spaces (74 provided in the restriping and reconfiguration of the parking lots and perimeter parking, less two that will be lost to accommodate pump station expansion on Eucalyptus Drive), which would accommodate the increased usage of the facility under normal conditions. The second method of analysis was stated in a traffic and parking study prepared by the City's Traffic Engineer. The findings included in the report stated that the proposed community center would generate a maximum parking demand increase of 70 cars during a large event. The report also stated that typical weekday and weekend parking demands would fall between 13 to 28 and 15 to 30 vehicles, respectively. These estimated parking demand increases would be sufficiently accommodated by the 72 additional spaces proposed. Mitigation measures have been provided to address additional parking needs during special events. The two City - owned off -site parking areas, located at the southeast corner of Holly Avenue and Standard Street and also the northwest corner of Grand Avenue and Eucalyptus Drive, will be utilized to accommodate the additional cars, which are expected during special events and holidays. The parking area at the southeast corner of Holly Avenue and Standard Street will be available after 5:00 p.m. Monday- Friday and all day on weekends. Directional signage to the two nearby City -owned off -site parking lots will be displayed during special events or activities which are expected to draw larger groups. The City will provide shuttle service during special events. The impact of special events will be less than significant with mitigation. MM -16 The Parks and Recreation Department will be required to provide directional signage for events expected to have abnormally high parking demands. The signage will inform attendees of alternate locations where event parking will be permitted. MM -17 The Parks and Recreation Department will provide shuttle service for the community during special events which are expected to draw large numbers of participants. g) Conflict with adopted policies or programs supporting alternative X transportation (e.g., bus turnouts, bicycle racks)? 18 061 Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated The proposed project will not affect the adopted policies. A request will be submitted to MTA for approval of State Proposition A funds to provide alternative transportation in the form of a shuttle for the community during special events. 16. UTILITIES AND SERVICE SYSTEMS. Would the project: a) Exceed wastewater treatment requirements of the applicable X Regional Water Quality Control Board? Not anticipated. This is a replacement structure that is designed to meet current standards, which are much more stringent and restrictive than the regional water standards in place at the time the existing structure was constructed. b) Require or result in construction of new water or wastewater treatment facilities or expansion of existing facilities, the X construction of which could cause significant environmental effects? Not anticipated. This is a replacement structure that is designed to meet current standards, which are much more stringent and restrictive than the regional water standards in place at the time the existing structure was constructed. c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which X could cause significant environmental effects? Currently the site south of the project is a designated retention basin. The project is not anticipated to have any affect on the retention basin. No mitigation is required. d) Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded X entitlements needed? There are sufficient water supplies available to accommodate the required needs of the proposed community center. No mitigation is required. e) Result in a determination by the wastewater treatment provider, which services or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? X Not anticipated. The proposed project is the replacement of an existing facility and the wastewater amounts would not be significantly increased. f) Be served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? X It is anticipated that the La Puente landfill will have sufficient capacity to accommodate the project's solid was disposal needs. No mitigation is required. g) Comply with federal, state, and local statues and regulations I related to solid waste? I I I X This proposal will comply with all federal, state and local statutes and regulations related to solid waste. No mitigation is required. 17. MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self - sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or X endangered plant or animal, or eliminate important examples of the major periods of California history or prehistory? 19 � U6 Issues and Supporting Information Potentially Less Than Less No Significant Significant Than Impact Impact With Significant Mitigation Impact Incorporated The project site is in an urbanized setting already developed with a community clubhouse. The replacement of the existing facility will not affect or substantially reduce fish, wildlife or plant habitats, communities or species. Additionally, the proposed project will not adversely effect or eliminate important examples of major periods of California history or prehistory. These conclusions are documented in Items 4 and 5 above. Further, as documented in Items 1 through 16, all potential impacts related to the proposed project will be reduced to Less Than Significant, thereby avoiding degradation of the environment. No mitigation is re uired. b) Does the project have impacts that are individually limited, but cumulatively considerable? ( "Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of the past projects, the effects of other current projects, and the effects of probable future X projects)? As noted above, all project - related impacts will be reduced to Less Than Significant. However, project impacts when considered with other cumulative development may result in incremental effects, which are quantitatively more adverse. Incremental impacts are cumulative considerable relative to traffic, public services and utilities. However, the City of El Segundo has adopted ordinances requiring the payment of fees to mitigate project contributions toward cumulative impacts. Funding mitigates any potential cumulative impacts including demand for public services or local traffic infrastructure capacity. c) Does the project have environmental effects, which will cause substantial adverse effects on human beings, either directly or indirectly? X The size of the proposed community center will impact existing visual and physical conditions, however, the General Plan encourages new facilities intended to serve the needs of the existing and future residential population. The community has expressed a desire for increased classroom space, which was incorporated in the current plans. Overall, the expanded space allows for greater usage and will result in a beneficial effect on humans and the community. Air Quality 20 Mitigation Measures MM -1 During grading and construction, dust control measures must be required in accordance with the City's Dust Control regulations (Chapter 7 -3 of the ESMC). Grading must be discontinued during first -stage smog alerts and suspended when wind velocity exceeds 15 miles per hour. All hauling trucks must have loads covered or wetted and loaded below the sideboards to minimize dust. MM -2 The South Coast Air Quality Management District (SCAQMD) has promulgated rules and applicable standards including, without limitation, the following: Rule 402 - Nuisances; Rule 403 - Fugitive Dust; and Rule 2202 - On -Road Motor Vehicle Mitigation Options. The applicant must use best management practices in compliance with Rule 402 during the operation of construction equipment. Construction generated noise must be limited between the hours of 7 A.M. to 6 P.M., Monday through Saturday, unless such hours are extended pursuant to a Noise Permit issued by the C.E.D.S. Director. During the construction phase, all unpaved construction areas must be wetted at least twice daily during excavation, grading, and construction and temporary covers for stockpiles must be used to reduce dust emissions by as much as 50 percent. The applicant must ensure that all materials transported off -site will be either sufficiently watered or securely covered in compliance with Rule 403. Resultant peak daily exhaust emissions from diesel- and gasoline - powered construction equipment must be monitored to control emission levels that exceed SCAQMD screening thresholds. During construction, trucks and vehicles in loading or unloading queues must keep their engines off, when not in use, 0 bJ to reduce vehicle emissions. Construction activities must be phased and scheduled to avoid emission peaks, and construction must be discontinued during first- and second -stage smog alerts. On -site vehicle speed during construction must be limited to 15 mph. Prior to issuance of a Grading Permit for each Project Area, the applicant must provide a Construction Management Plan to the City for review and approval relative to compliance with the appropriate SCAQMD standards during the construction phase. Daily records will be maintained by the applicant throughout the construction phase. Cultural Resources MM -3 In the event that paleontological or archaeological resources are encountered during the course of grading, all development must cease in these areas until the paleontological or archaeological resources are properly assessed and subsequent recommendations are determined by a qualified paleontologist or archaeologist. Hazards and Hazardous Materials MM -4 Asbestos and lead -based paint analysis and removal must be performed in conformance with federal, state and local regulations. MM -5 All activities associated with asbestos must be conducted under the direct supervision of a certified asbestos consultant. MM -6 Demolition of structures that has asbestos containing materials (ACM) must comply with the South Coast Air Quality Management District ( SCAQMD) Rule 1403 — Asbestos Emissions from Demolition /Renovation Activities. Hydrolo iy and Water Quality MM -7 During construction and operations, all waste must be disposed of in accordance with all applicable laws and regulations. Hazardous wastes must be discarded at a' licensed, regulated disposal site by a licensed waste hauler. MM -8 All leaks, drips and spills occurring during construction must be cleaned up promptly and in compliance with all applicable laws and regulations to prevent contaminated soil on paved surfaces that can be washed away into the storm drains. MM -9 If materials spills occur, they should cleaned up in a way that will not affect the storm drain system. MM -10 The El Segundo Community Center must comply with El Segundo Municipal Code Section 12 -5 -1, which establishes storm water and urban pollution controls. MM -11 Before anticipated rainfall, construction dumpsters must be covered with tarps or plastic sheeting. MM -12 Inspections of the project site before and after storm events must be conducted to determine whether Best Management Practices have been implemented to reduce pollutant loadings identified in the Storm Water Prevention Plan. MM -13 The City of El Segundo must conduct daily street sweeping and truck wheel cleaning to prevent dirt in the storm drain system. MM- 14 Storm drain system must be safeguarded at all times during construction. 21 0 6` Noise MM -15 The windows and doors used on the west side of the presentation hall /theater area would be rated for a high Sound Transmission Class and Outdoor Indoor Transmission Class to sufficiently attenuate sound levels to prevent disruption to the residential housing on nearby streets. Transportation/Tratfic MM -16 The Recreation and Parks Department will be required to provide directional signage for events expected to have abnormally high parking demands. The signage will inform attendees of alternate locations where event parking will be permitted. MM -17 The Recreation and Parks Department will provide shuttle service for the community during special events which are expected to draw large numbers of participants. p:\ projects\ communitycenter\ conununitycenter \initialstudy2003 22 ATTACHMENT 6 RESOLUTION NO. 2546 A RESOLUTION RECOMMENDING THAT THE CITY COUNCIL APPROVE ENVIRONMENTAL ASSESSMENT NO. 590 AND CONDITIONAL USE PERMIT NO. 02 -02 FOR THE CONSTRUCTION OF A MULTI - PURPOSE COMMUNITY CENTER. The Planning Commission of the City of El Segundo does resolve as follows: SECTION 1: The Planning Commission finds and declares that: A. On July 20, 2002 the City of El Segundo filed an application for the construction of a new multi - purpose community center to be located at 300 East Pine Avenue, within Recreation Park; B. The City of El Segundo's application was reviewed by the City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines ("El Segundo Guidelines "; CEQA, CEQA Guidelines and El Segundo Guidelines collectively referred to as "CEQA Regulations "); D. On January 16, 2002, the Planning Commission held a joint meeting with the Recreation and Parks Commission; E. On August 15, 2002, the Planning Commission held a special meeting to receive public testimony, but no action was taken. The Planning Commission reached a unanimous decision to continue the public hearing until September 12, 2002; F. On September 12, 2002, additional public testimony was taken into the record, but no action was taken; G. On September 17, 2002, the City Council considered comments entered into the record during public testimony at the Planning Commission meetings as well as those received during the City Council meeting that evening; Page 1 of 6 [p /pbs /prof ects/EA- 551- 575 /EA- 575reso] March 7, 2003 H. On October 8, 2002, the City Council and Recreation and Parks Commission held a joint meeting to gather additional public comment; I. The City Council met on November 19, 2002 and provided further design recommendations to staff, including the removal of a gymnasium; J. On December 17, 2002, the City Council was presented with an alternate design and it provided further direction to staff to revise the design of the building; K. The Department of Community, Economic and Development Services completed its review and scheduled public hearings regarding the application before this Commission for March 6, 2003; L. On March 6, 2003, the Commission opened a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Commission by the City of El Segundo and the City's contracted architect, LPA, Inc.; M. The Commission considered the information provided by City staff, public testimony, and LPA, Inc. representatives. This Resolution, and its findings, are based upon the evidence presented to the Commission at its March 6, 2003 hearing including, without limitation, written materials and testimony previously submitted to the City and already in the record; the staff report submitted by the Department of Community, Economic and Development Services; the mitigated negative declaration prepared for EA No. 590 and Conditional Use Permit No. 02- 02; and all studies prepared for EA No. 590 and Conditional Use Permit No. 02- 02. SECTION 2: Factual Findings. The Commission finds that the following facts exist: A. The proposed multi - purpose community center will replace an existing 10,000 square foot, two -story clubhouse built in 1956. B. The foundation of the proposed multi - purpose community center will rest one foot above existing grade of the clubhouse. C. The footprint of the proposed multi - purpose community center will extend approximately three feet beyond the existing easterly facing wall, 11 feet 10 inches beyond the furthest southerly facing wall, and the lobby /entrance will extend approximately nine feet beyond the edge of the overhang attached to the existing northerly facing wall. The new westerly facing wall will extend Page 2 of 6 [p /pbs /proj ects/EA- 551- 575/EA- 575reso] March 7, 2003 0 6 approximately 1 foot 4 inches into the lawn area located west of the existing skate circle. D. The youth and "tot" play areas will retain the same amount of area 8,000 square feet and 6,000 square feet, respectively. E. New playground equipment updated to meet current safety standards will be installed in the youth and "tot" play areas. F. The project site is located within Recreation Park, in the Open Space (O -S) Zone. G. The project site slopes down 12 feet from northwest to southeast. H. The proposed multi - purpose community center will total approximately 20,837 square feet. It will contain a 4,615 square foot presentation hall/theater, a 762 square foot catering/teaching kitchen, 6,831 square feet of multi - purpose classrooms, 3,490 square feet of lobby, reception, office restrooms and general storage space, and 5,139 square feet of hallway circulation, mechanical equipment rooms, janitorial closets and other structural support. I. The proposed multi - purpose community center will have a maximum height of 32 feet from lowest grade, but will measure between nine feet and 15 feet 2 inches in height at various points facing Pine Avenue. J. The proposed multi - purpose community center will result in a loss of eight existing trees, the relocation of 13 existing trees, and the addition of 18 replacement trees of various sizes to soften the impact of the building and provide aesthetic appeal. K. A total of 74 additional parking spaces are proposed to support the new multi- purpose community center. The existing parking lot east of the project site on Pine Avenue will be restriped to add 40 parking spaces, the existing parking lot south of the project site at the northeast corner of Grand Avenue and Eucalyptus Drive will be restriped to add 26 parking spaces, and the perimeter street parking along Pine Avenue will be restriped to add nine parking spaces and two drop off spaces in front of the lobby of the new facility. SECTION 3: Environmental Assessment. The Commission finds that Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02 were analyzed for their environmental impacts and a Draft Initial Study was prepared pursuant to CEQA § 15063, and Page 3 of 6 [p /pbs/proj ects/EA- 551- 575/EA- 575resol March 7, 2003 that a Mitigated Negative Declaration of Environmental Impacts is proposed for this project pursuant to CEQA § 15070. SECTION 4: General Plan and Zoning. The proposed project conforms with the City's General Plan and the zoning regulations in the ESMC as follows: A. The Land Use Designation of the project site is Park in the General Plan Land Use Element and Recreation Park is a designated public community park in the Open Space and Recreational Use Element of the General Plan. Moreover, the proposed project is consistent with Goal OS -1 and Objective OS1 -1 of the General Plan, which address the concern of preserving existing, and acquiring new, recreational facilities can serve the needs of the present and future residents; B. The project is also consistent with Policy LU6 -1.1 of the Land Use Element of the General Plan. The policy urges the City to continue to provide uniform and high quality recreational opportunities. C. The ESMC zoning classification for the project site is Open Space (O -S) which allows buildings or structures in conjunction with permitted uses to exceed the height limitations with an approved Conditional Use Permit. D. The proposed CUP complies with the applicable provisions of ESMC § 15 -23 -7, since proper notification and a public hearing were held, proper hearing decision and records will be complied with and the required findings were considered. SECTION 5: Conditional Use Permit Findings. After considering the above facts regarding proposed Conditional Use Permit No. 02 -02, the Planning Commission finds as follows: A. That the proposed location of the conditional use is in accord with the objectives of this title and the purposes of the zone in which the site is located. The proposed community center will replace the existing George E. Gordon Clubhouse. The purpose of the Open Space Zone is to provide the community with adequate recreational opportunities. The demand for multi - purpose classrooms and theater space has increased. The larger facility will provide opportunities for more residents to participate in specialized classes, community events and theatrical events. Page 4 of 6 [p /pbs /projects /EA- 551- 575/EA- 575reso] March 7, 2003 069 B. That the proposed location of the conditional use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. The proposed location of the community center was determined by the existing George E. Gordon Clubhouse, general topography of the park, and feasible design scenarios. The proposed facility measures 32 feet in height from lowest grade, which exceeds the maximum 26 -foot height allowed in the Open Space Zone. Planning Commission approval of a Conditional Use Permit is required for recreational facilities exceeding 26 -feet in height and located in the Open Space Zone. Due to the sloping topography of the site, the facility measures 32 feet from grade on the southern or park side of the site and between nine feet and 15 feet 2 inches at various points along Pine Avenue on the northern side. This location provides optimum use of the existing natural grade to minimize the impact of the facility's height on the surrounding residents or existing recreational facilities within the park. The location, size, design and operating characteristics of the proposed community center will not create conditions which may be objectionable, detrimental to the public health, safety and welfare or incompatible with other permitted uses in the vicinity. Furthermore, mitigation measures are proposed to address event - specific parking demand increases. Therefore, the project will not be materially injurious to property or improvements in the vicinity. C. That the proposed conditional use will comply with each of the applicable provisions of this chapter. The proposed Conditional Use Permit complies with the applicable provisions of ESMC § 15 -23 -7 since proper notification and a public hearing were provided, proper hearing decision and records will be compiled, and the required findings will be considered. SECTION 6: Recommendation. Based upon the evidence in the record, the Planning Commission finds that the mitigation measures listed in the mitigated negative declaration prepared for EA No. 590 and Conditional Use Permit No. 02 -02 are sufficient to reduce all identified environmental impacts to less than significant levels. Accordingly, based upon the evidence presented to the Planning Commission, the City need not prepare an environmental impact report for the proposed project. The Planning Commission adopts Resolution No. 2546, recommending City Council approval of Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02. Page 5 of 6 [p /pbs /proj ects /EA- 551- 575/EA- 575reso] March 7, 2003 070 SECTION 7: Approval. Subject to the conditions listed on the attached Exhibit "A," which are incorporated into this Resolution by reference, the Planning Commission recommends approval of Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02. SECTION 8: This Resolution will remain effective until superseded by a subsequent resolution. PASSED AND ADOPTED this 6th day of March, 2003. Phil Mahler, Chairperson City of El Segundo ATTEST: James M. Hansen, Secretary APPROVED AS TO FORM: Mark D. Hensley, City Attorney Karl H. Berger, Assistant City Attorney Page 6of6 Mahler - Busch - Abstain Frick - Funk - Miller Sheehan - 071 PLANNING COMMISSION RESOLUTION NO. 2536 Exhibit A CONDITIONS OF APPROVAL In addition to all applicable provisions of the El Segundo Municipal Code ( "ESMC "), the City of El Segundo agrees that it will comply with the following provisions as conditions for approving Conditional Use Permit No. 02 -02 ( "Project Conditions "). Zoning Conditions 1. The Recreation and .Parks department will post directional signage to inform attendees of additional parking locations for all events expected to exceed the existing provided parking. Design Conditions 2. Street addressing must be a minimum of four to six inches, visible from the street, of contrasting color to the background and illuminated during hours of darkness. 3. The multi - purpose community center will be required to comply with the 2001 California Building, Electrical, Plumbing and Mechanical Codes and the locally adopted amendments. Building Safety Conditions 4. During demolition, asbestos and lead -based paint analysis and removal will be performed in conformance with federal, state, and local requirements 5. All activities associated with asbestos will be conducted under direct supervision of certified asbestos consultants. 6. Demolition of all structures that has asbestos containing materials (ACM) will comply with South Coast Air Quality Management District (SAQMD) Rule 1403 — Asbestos Emissions from Demolition/Renovation activities. 7. All plans must comply with the Storm Water Pollution Prevention Guidelines as set forth by ESMC §§ 5 -7 -1 to 5 -7 -22 and 5 -4 -10 to 5 -4 -150. -1- [PAPlanning & Building Safety\PROJECTS\576- 599\Ea- 590\3- 6bergerreso.doc] March 7, 2003 0 7 -I Public Safety Conditions 8. A minimum of one footcandle of light on the ground surface must be provided around all sides of the building. 9. Wall packs must be placed over service doors and trash dumpsters with one footcandle minimum maintained. 10. Aisles, passageways and recesses related to and within all sides of the building must be illuminated with a minimum of .25 -.50 footcandle during hours of darkness. 11. All lighting devices must be enclosed and protected by weather and vandal resistant covers. 12. Entry doors constructed of glass must have latch guards installed over the lock to prevent prying. 13. If bike racks are provided, they must be located in a well -lit and visible location. 14. A Knox Rapid Entry System will be installed. Boxes will be mounted at a height not greater than six feet and at a location approved by the City of El Segundo Fire Department. 15. Separate permits are required for fire protection systems including sprinklers, standpipes, a fire extinguishing system, a manual fire alarm system, and automatic sprinklers throughout the facility. 16. All exit doors will be capable of being opened from the inside without the use of a key or any special knowledge or effort. 17. Exit doors must swing in the direction of travel. 18. Doors with panic hardware will be provided for all public assembly rooms having a seating capacity of 50 or more. 19. Manually operated "dead bolts" will be prohibited on exit doors. 20. Illuminated exit signs complying with the California Fire Code Section 1212.4 and California Building Code Section 1003.2.8 will be required. 21. Emergency exit lights having separate power sources will be required for any exiting system serving 100 or more occupants. -2- [PAPlanning & Building Safety\PROJECTS\ 576- 599\Ea- 590\3- 6bergerreso.doc] March 7, 2003 E) 7 .; 22. A minimum of one 2- A -10 -BC rated fire extinguisher is required for each 3000 feet of floor area, with a travel distance not to exceed 75 feet. 23. A fire extinguisher with K -type rating must be mounted in the kitchen area. 24. Aisles must be provided from all areas with seats; a minimum aisle width of 36 inches is required when seating is on one side and a minimum of 44 inches is required when seating is on both sides. 25. Exits must be separate from each other by a distance equal to or greater than half the length of the maximum overall diagonal dimension of the area served. 26. Candles and other open flame devices must not be used in places of assembly. 27. Storage of combustible materials must be neat and orderly. 28. No storage is permitted underneath stairs. 29. Interior wall and ceiling finish materials must be either class A or B as specified in code books NFPA 101 and 255. 30. An automatic extinguishing system must be provided in the catering/teaching kitchen to protect all commercial cooking equipment. 31. Hood system fire protection must be serviced and tagged every six months. 32. A manual fire alarm system with manual pull stations located along the path of egress, horns, and strobes located throughout the occupiable areas and with detection in electrical and mechanical rooms must be provided. 33. The fire sprinkler system and alarm systems must be monitored by an approved central station monitoring service. Miscellaneous Conditions 34. A clear width of 30 inches, minimum, and a clear height of 78 inches, minimum, must be maintained from the face of electrical switchboards and panel boards to an aisle or corridor. CFC sec. 8509.2 35. Workspace around switchboards and panel boards shall be provided per the National Electrical Code. This space must not be used for storage. -3- [PAPlanning & Building Safety\PROJECTS\576- 599\Ea- 590\3- 6bergerreso.doc] March 7, 2003 1 74 36. All rooms used for assembly purposes, with an occupant load of 50 or more, and where fixed seating is not installed, must have the capacity of the room visibly posted near the main exit from the room and on an approved sign. 37. Decorative materials, including curtains, must be treated and maintained to remain flame retardant. 38. The seating arrangement and spacing in the multi - purpose presentation hall/theater must comply with California Fire Code Article 25 Section 2501.10. 39. The Recreation and Parks Department will submit a request to Metropolitan Transportation Authority (MTA) for the use of State Proposition A funds to provide shuttle service for the community during special events which are expected to draw large numbers of participants. 40. Before building permits are issued, the applicant will develop plans, which indicate that the multi - purpose community center is in substantial conformance with plans approved and on file with the Department of Community, Economic and Development Services. Any subsequent modification to the project as approved will be referred to the Director of Community, Economic and Development Services for a determination regarding the need for Planning Commission review of the proposed modification. 41. Before building permits are issued, a geotechnical report is required. 42. The City of El Segundo must acknowledge receipt and acceptance of the Project Conditions by executing the acknowledgement below. By signing this document, the City of El Segundo certifies that it has read, understood, and agrees to the Project Conditions listed in this document. Mary Strenn City Manager, City of El Segundo -4- [PAPlanning & Building Safety\PROJECTS\576- 599\Ea- 590\3- 6bergerreso.doc] March 7, 2003 075 ATTACHMENT 7 PARKING AND TRAFFIC ANALYSIS FOR THE PROPOSED EL SEGUNDO COMMUNITY CENTER AT RECREATION PARK — 300 EAST PINE AVENUE Prepared for CITY OF EL SEGUNDO Prepared by STEVENS - GARLAND ASSOCIATES 16787 Beach Boulevard, Suite 234 Huntington Beach, CA 92647 714 - 840 -9742 JANUARY 2003 Ewa WWI I. INTRODUCTION AND PROJECT DESCRIPTION This report summarizes the results of a parking and traffic analysis that was conducted for the new community center proposed at Recreation Park at 300 East Pine Avenue in El Segundo. The project site is located on the south side of Pine Avenue east of Eucalyptus Drive. The proposed multi- purpose recreational building would have a gross floor area of 20,837 square feet and it would replace an existing 10,000 square -foot (approximate size) clubhouse /recreational building. The new building would include the following components: Art Studio (1,258 square feet) Large Multipurpose Room (1,468 square feet) Medium Multipurpose Room (952 square feet) Fitness/Dance Studio t9+5- Square feet) jq--jj Tots' Classroom (915 square feet) Presentation Hall (150 seats) Office & Storage Space Corridors & Mechanical Rooms It is estimated that the proposed facility, on a typical weekday, would attract a patronage of approximately 200 people throughout the entire day of operation, which extends from 9:00 a.m. till 9:00 p.m. On Saturdays and Sundays, it is estimated that the facility would attract a patronage of approximately 300 people throughout the 12 -hour day. During the busiest times of the day, it is estimated that the facility would attract about 40 people per hour. The existing facility attracts approximately 100 people per day on a weekday and 150 people per day on Saturday and Sunday, with a peak hour patronage of about 20 people. The net increase in patronage associated with the proposed building, therefore, would be 100 people per day on a weekday, 150 people per day on the weekend, and 20 people during the peak hour. The above patronage estimates were provided by staff at the City of El Segundo Recreation and Parks Department. The above patronage numbers represent a typical day of operation when no special events were scheduled. Special events would occasionally be held in the presentation hall /theater that would attract larger crowds. The presentation hall/theater would have a seating capacity of 150, plus up to 20 people would be involved in the productions. The maximum special event occupancy, therefore, would be 170 people (150 spectators plus 20 participants). The parking analysis for the proposed community center is presented in Section H and the traffic analysis is presented in Section III. II. PARKING ANALYSIS The approach for the parking analysis, in general, was to quantify the increased parking demand that would be generated by the proposed facility, compare this increased demand to the number of additional parking spaces that would be provided at Recreation Park, then determine if there would be any residual parking impacts associated with the project. Increased Parking Demand The parking demands that would be generated by the proposed community center are shown in Table 1 for the various time periods /analysis scenarios. The parking demands shown in the table represent the maximum number of vehicles that are expected to be parked at or near the facility at any given time of the day. The first column of numbers in the table shows the number of patrons and the number of employees /instructors that would be using the new facility for each scenario. The second column of numbers shows the parking demand that would be generated for each combination of patrons and employees /instructors at the new facility. The third and fourth columns of numbers show the same information, but for the existing facility. The last column shows the projected increase in parking demand for each scenario. TABLE 1 PARKING DEMAND ESTIMATES Time Period Propose Facility Existing Facility Increased Parking Demand Patrons/ Employees Parking Demand Patrons/ Employees Parking Demand NON - THEATER ACTIVITIES Weekday — Typical 40/5 25 20/2 12 13 Weekday — Maximum 10015 55 50/2 27 28 Saturday/Sunday — Typical 40/10 30 20/5 15 15 Saturday /Sunda — Maximum 100 /10 60 50/5 30 30 THEATER EVENTS Theater Event — Medium 1 75/10 35 0/0 0 35 Theater Event — Large 1 150/20 70 0/0 0 70 As shown in the table, it is projected that there would be a maximum of about 40 patrons and 5 employees /instructors at the new facility on a typical weekday, which would generate a parking demand of 25 vehicles. The existing facility, as a comparison, has a patronage of 20 people and 2 employees /instructors for this scenario, which generates a parking demand of 12 vehicles. The projected increase in parking demand for the typical weekday scenario, therefore, would be 13 vehicles. 2 078 The patronage and employee /instructor estimates were obtained through discussions with staff at the City of El Segundo Recreation and Parks Department. The parking demand quantities were based on the assumption that one vehicle would be parked for every two people at the center for the non - presentation hall /theater activities, that one vehicle would be parked for every three patrons of the presentation hall /theater events, and that there would be one vehicle for each employee /instructor and/or presentation hall /theater participant. The one vehicle for every two people ratio for the non- presentation hall /theater events represents a composite average based on the assumption that about 50 percent of the patrons are children/non- drivers who either walk or ride a bike to the site or are dropped off by a driver who then leaves the site, and that the other 50 percent of the patrons drive to the site and park a vehicle. While there are numerous other combinations of travel and parking patterns, the above assumptions represent a reasonable average for estimating the parking demands at the facility. The parking ratios were verified by patronage and parking observations at the existing facility. The assumption of one parked vehicle for every three patrons at the presentation hall/theater events is based on the parking requirements cited in the City of El Segundo Municipal Code for places of public assembly, which includes theaters (Chapter 15, "Off- Street Parking and Loading Spaces." Table 1 indicates that the facility would generate an increased parking demand of 13 vehicles on a typical weekday, 28 vehicles on a weekday during times of heavy usage, 15 vehicles on a typical weekend, and 30 vehicles on a maximum -use weekend. The presentation hall/theater would generate a parking demand of 35 vehicles for a medium -sized event and 70 vehicles for a large event. It should be clarified that non - presentation hall/theater activities could occur at the same time as a presentation hall/theater event. The overall increase in parking demand for the new facility would, therefore, be the sum of the non - presentation hall/theater activities and the presentation hall/theater event during these times. Table 2 shows the overall increase in peak parking demand that would occur during these overlapping time periods. TABLE 2 OVERALL PARKING DEMAND FOR COMBINED EVENTS /ACTIVITIES Combination of Theater & Non - Theater Activities umber of Parked Vehicles Overall Peak Parking Demand (# of Vehicles) Presentation Hall/Theater Event Non - Theater Activity Medium -Sized Theater Event (35) Weekday — Typical (13) 48 Weekday — Maximum (28) 63 Saturday/Sunday — Typical (15 ) 50 Saturda /Sunda — Maximum (3 0) 65 Large Theater Event (70) Weekday — Typical (13) 83 Weekday — Maximum 28) 98 Saturday /Sunda — Typical 15) 85 Saturday/Sunday —Maximum (30) 100 3 Cr 7 9 Table 2 indicates that the worst -case scenario would be when a large presentation hall /theater event (with a capacity attendance of 150 filled seats) would occur on a Saturday or Sunday at the same time that the five classrooms were operating at capacity. While this worst -case scenario would rarely occur, it could potentially result in an increased parking demand of 100 vehicles. A more likely scenario would be that the non - presentation hall /theater activities would operate at a minimal level during the large presentation hall /theater events. It should also be clarified that the community center is only one of the multiple uses and activities that are held at Recreation Park. Included within the park are softball and baseball fields, soccer fields, tennis courts, a volleyball court, picnic areas, etc. The parking spaces at and near the park are shared by the patrons of these facilities as well as the users of the community center. The overall parking demand at Recreation Park fluctuates dramatically depending upon the types of activities and levels of participation. For example, when softball and baseball leagues are active, the participants can occupy most of the parking spaces within and adjacent to the park. If major events or activities at the proposed community occurred during these peak periods of park utilization, the parking impacts would be much greater than at times when the park is lightly utilized. As the other uses at the park and the related parking demands would remain unchanged in conjunction with the development of the new community center, this parking study focuses on the incremental increases in parking demand that would occur as a result of the community center.. Number of Available Parking Spaces Recreation Park currently has 188 on -site parking spaces and 108 on- street parking spaces that are adjacent to the park property, for a total of 296 spaces that are readily available for use by park patrons and employees /instructors. In addition, there is a public lot located at the northwest corner of the Grand Avenue/Eucalyptus Drive intersection that has 19 spaces and a City employee lot located on the south side of Holly Avenue west of Eucalyptus Drive that has 31 spaces. The public lot is available for use by park patrons at all times, while the City employee lot is available in the evening and on weekends. A breakdown of the parking facilities that are available for park/community center use is summarized in Table 3. As shown, there are 346 parking spaces in total. In addition, there are numerous streets near the park that can be used for parking; however, these parking areas are not included in the parking totals because they are primarily intended for use by the adjacent residents and businesses. In conjunction with the development of the new community center, the on -site parking lots would be redesigned to increase the number of parking spaces. The parking areas that currently have angled parking spaces would be reconfigured to have 90- degree spaces and several areas of landscaping would be converted to parking spaces. Table 3 indicates that this redesign would provide an additional 66 on -site spaces (40 in the north lot and 26 in the south lot). In addition, the angled parking spaces on the south side of Pine Avenue east of Eucalyptus Drive adjacent to the park could potentially be converted to 90- degree spaces, which would result in 9 additional spaces. Combined with the proposed loss of one space on Eucalyptus Drive to improve access to the park, the parking reconfiguration would result in a total of 74 additional parking spaces at the park. 4 1080 TABLE 3 INVENTORY OF PARKING SPACES Parking Areas Number of Parking Spaces Existing Proposed Net Increase On -Site Lots North Lot 88 128 40 South Lot 84 110 26 Youth Center Lot 16 16 0 Total On -Site 188 254 66 On- Street Adjacent to Park Pine Avenue Head -In Parking 39 48 9 Eucalyptus Drive Head -In Parking 39 38 -1 Pine Avenue Parallel Parking 22 22 0 Eucalyptus Drive Parallel Parking g g 0 Total On- Street Adjacent to Park 108 116 8 Nearby Lots Public Lot — Grand/Eucalyptus 19 19 0 City Employee Lot 31 31 0 Total Nearby Lots 50 50 0 TOTAL AVAILABLE PARKING SPACES 346 420 74 Parking Impacts A comparison of the parking demand increases shown in Table 1 with the number of available parking spaces shown in Table 3 indicates that the additional 74 parking spaces proposed would accommodate the increased parking demands generated by all of the activities and events, particularly the non - presentation hall/theater activities that would generate increased parking demands ranging from 13 to 30 vehicles. The additional spaces would also accommodate the parking demands generated by the presentation hall/theater, which would require a maximum of 70 spaces. A comparison of the combined parking demand increases shown in Table 2 with the number of available parking spaces shown in Table 3 indicates that the additional 74 spaces would accommodate the parking demands generated by a medium -sized presentation hall /theater event in combination with the other activities, which would have an increased parking demand ranging from 48 to 65 vehicles. A large presentation hall /theater event in combination with the other activities at the center, however, would generate increased parking demands of 83 to 100 vehicles, which would exceed the number of additional parking spaces provided by the redesign of the parking facilities. A spillover of parked vehicles onto the nearby streets and into the nearby parking lots could potentially occur during major presentation hall /theater events if all of the multipurpose rooms were to be used at capacity simultaneously with the presentation hall/theater event. 5 081 While the increased parking demands generated by a large presentation hall /theater event would result in a spill -over of parked vehicles, the parking impacts would not be significant because the excess parking demand (above the 74 additional parking spaces provided) would range from 9 to 26 vehicles, which is minor as compared to the number of parking spaces that are available near the park and community center. Furthermore, as it is anticipated that a large event at the presentation hall /theater would occur approximately 10 to 15 times per year, the impacts would occur infrequently. It should also be clarified that the impacts of spillover parking from the presentation hall /theater events would be reduced when the other activity areas at the park were idle or lightly utilized because the parking could be accommodated in the 420 available spaces. While the presence of the additional parked vehicles in the area may result in an inconvenience for the nearby residents, the impacts are not deemed to be significant. '�8 III. TRAFFIC ANALYSIS Project Generated Traffic The volumes of traffic expected to be generated by the proposed community center were estimated based on the patronage estimates outlined in the previous sections. Table 4 shows the estimated volumes of project-generated traffic for an average weekday, an average weekend day, a typical peak hour of operation, and during a special event. It is expected that a large special event would occur about once a month and that a medium -size event would occur twice a month. TABLE 4 PROJECT GENERATED TRAFFIC Table 1 indicates that the community center would generate a net increase of approximately 200 vehicle trips per day on a typical weekday, 300 trips per day on the weekend, and 40 trips per hour during the busiest times of operation, which would generally occur in the late afternoon/early evening on weekdays and at various times of the day on weekends. The traffic estimates are based on an average trip generation rate of two vehicle trips per person (one inbound and one outbound trip). The trip rate is a composite average based on the assumption that one - quarter of the patrons are small children who generate four vehicle trips each (vehicle in/vehicle out for the drop -off and vehicle in/vehicle out for the pick -up), that one - quarter of the patrons are older children who generally walk or ride a bike to the site, and that one -half of the patrons are adults who generate two vehicle trips 7 V O Projected Patronage Projected Traffic Volume Time Period - Existing Patronage - Existing Traffic Volume = Net Increase = Net Increase Typical Weekday 200 400 (2 vehicle -trips per person) 100 200 100 200 Typical Saturday /Sunday 300 600 (2 vehicle -trips per person) 150 300 150 300 Typical Peak Hour 40 80 (2 vehicle -trips per person) 20 40 20 40 Special Event — Medium 85 43 (0.5 vehicle -trips per person) 0 0 85 43 Special Event — Large 170 85 (0.5 vehicle -trips per person) 0 0 170 85 Table 1 indicates that the community center would generate a net increase of approximately 200 vehicle trips per day on a typical weekday, 300 trips per day on the weekend, and 40 trips per hour during the busiest times of operation, which would generally occur in the late afternoon/early evening on weekdays and at various times of the day on weekends. The traffic estimates are based on an average trip generation rate of two vehicle trips per person (one inbound and one outbound trip). The trip rate is a composite average based on the assumption that one - quarter of the patrons are small children who generate four vehicle trips each (vehicle in/vehicle out for the drop -off and vehicle in/vehicle out for the pick -up), that one - quarter of the patrons are older children who generally walk or ride a bike to the site, and that one -half of the patrons are adults who generate two vehicle trips 7 V O each (one inbound and one outbound). While there are numerous other combinations of travel such as adults who walk or ride a bike, adults who are dropped off, older children who are dropped off, and small children who walk, the above assumptions represent a reasonable average for estimating the trip generation characteristics. For special events it has been assumed that there would be one vehicle trip for every two patrons /participants, which would generate 43 vehicle trips for a medium -size event and 85 vehicle trips for a large event. Traffic Impacts Table 4 indicates that the community center would add up to 200 vehicle trips per day on a weekday and 300 trips per day on the weekend to the streets that provide access to the project site. These traffic volumes, however, would be spread out over a 12 -hour day of operation, which results in an average hourly traffic volume increase of only 17 vehicles per hour on a weekday and 25 vehicles per hour on the weekend. During the busiest times of patronage (other than a special event), the facility would generate about 40 additional vehicles per hour. The streets that would be primarily affected by this increase in traffic are Pine Avenue, Mariposa Avenue, Holly Avenue, Grand Avenue, and Eucalyptus Street. In addition, Main Street, Standard Street, Arena Street, Sheldon Street, and Penn Street would be moderately affected by the traffic increases. While the additional traffic volumes may be noticeable to the residents of these streets, the increases would not constitute a substantial change in traffic conditions or result in a significant traffic impact. Since the streets that serve the project site are set up in a grid pattern and since the users of the facility would be traveling from all directions, it is unlikely that more than 25 percent of the site - generated traffic would use any particular street. This equates to an increase of 50 vehicles per day on a weekday, 75 vehicles per day on the weekend, and only 10 vehicles during the peak hour of activity on any particular street. These projected traffic increases are deemed to be less than significant. During a special event, the facility would generate approximately 45 vehicle trips for a medium - size event and 85 vehicles for a large event. Similarly, if it were to be assumed that 25 percent of this traffic would travel on any particular street, the increase would be about 11 vehicles and 21 vehicles, respectively, for the two scenarios. While this traffic would be noticeable to the residents and may be perceived as a nuisance, the impacts would be short-lived and would only occur about once a week at the beginning and end of each event. In summary, while the proposed facility would result in an increase in traffic volumes on the streets that provide access to the project site, the increases would be relatively minor and would not result in a substantial change in traffic conditions or a significant traffic impact. 51 084 IV. SUMMARY OF IMPACTS AND CONCLUSIONS The key findings of the traffic and parking analysis are presented below. • The proposed community center would generate an estimated 200 additional vehicle trips per day on a typical weekday, 300 trips per day on the weekend, and 40 trips per hour during the peak hours of activity. The facility would generate 45 vehicle trips during a medium -size special event and 85 trips during a large event. • These traffic volumes would not result in a substantial change in traffic conditions or a significant traffic impact because the daily traffic would be spread out over a 12 -hour day of operation and because there are numerous travel routes available for accessing the site. Assuming that no more than 25 percent of the site - generated traffic would use any particular street as an access route, the project would result in traffic increases of 10 vehicles per hour during the peak hours of operation, 11 vehicles during a medium -size event, and 21 vehicles during a large event. These increases would be less than significant. • The proposed community center would generate an increased parking demand of 13 to 28 vehicles on a weekday, 15 to 30 vehicles on a weekend, 35 vehicles during a medium -sized event, and 70 vehicles during a large event. • The typical weekday and weekend parking demands could be accommodated by the proposed 74 -space expansion of the on -site parking lots. The parking demands during special events, however, could not be accommodated on site if the event were to occur when other activities were taking place at the facility and the patrons would instead be required to use the parking facilities in the surrounding area, including the nearby public parking lots and the on- street parking spaces along the perimeter of the park. Up to 420 parking spaces are available within and adjacent to the park. • While the presence of the additional parked vehicles in the area may result in an inconvenience for the nearby residents, the impacts are not deemed to be significant because there are enough spaces to accommodate the projected demand and because the special events would occur only occasionally (i.e., about two times per month for the medium -size events and once a month for the large events). 0 080 a O m L a L t M CL O G) N N O L aLL L 4) E 0 0 c V) W L O U- 7 c Y 0 a c� a` ATTACHMENT 8 a.2 J er JCi� M00me Q�Nco mm ` c Q M _C Q ti CL N.vV4 QJ C� .�>d' ;_� cn OO R � V r M 0 ti m� a tm a ca CL a 08 V O -4 z O F U A °a H z M C7 z w t\ 00 00 ti N y o m ' ti ti O Q O O N M 'IT 110 t` 00 rte+ C �0+ C O V O d H M O ti N LO M V r0+ O d Q Q O] d ,L^ V o z � U C C4 o a F w Z c U m ¢ E 0 4) w � a w A °� W d 08 C� ON N N N N N N z o C o � H C H � Q U o o w Q DO z z a z O W o w 0 w U F U 0 F- w w U A 00 N z 0 d U GTr F W U 08 N C d C U 0 d R H Cl) O N M a d d d c� o U a E m o � � a U Z O 10 a ai U m Q � 08 a O O LM A-& 0 E r. 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Basis Of Estimate March 10, 2003 This statement has been prepared with the following documentation received February 21, 2003 along with verbal direction from the architect. Revisions dated 3/10/03. A Civil drawings: Existing and new site condition drawings, received 2/26/03 B Architectural drawings: A0.01 (2- 4 -03), A1.01 (2- 7 -03), A1.02, A2.01, A2.02, A3.01, A3.02, A3.03 dated 1 -27 -03 LION. C Structural drawings: None D Plumbing drawings: None E Mechanical drawings: None F Electrical drawings: None G Landscape drawings: L -1 (2- 7 -03), L -2 (1- 27 -03), L -3 (2- 7 -03), and untitled site plan undated. 2. Items Not Included Within Estimate The following cost items are excluded from this estimate. A Professional fees, inspections and testing. B Escalation beyond beginning of construction, (3/2004) C Plan check fees and building permit fees. D Furnishings, fixtures and equipment (FF &E), except built -in cabinets, counters and other casework indicated. E Major site and building structures demolition unless noted in body of estimate. F Costs of hazardous material surveys, abatements, and disposals unless noted in estimate. G Costs of offsite construction unless noted in estimate. H Premium for PSA Labor Agreements. I Construction contingency costs. J Work for North and South parking lots is figured to occur during building construction. (Appendix) Notes We recommend that the client review this statement, and that any interpretations contrary to those intended by the design documents be fully addressed. The statement is based upon a detailed measure- ment of quantities, when possible, and reasonable allowances for items not clearly defined in the docu- ments. The statement reflects probable construction costs obtainable in a competitive and stable bidding market. This estimate is based upon a minimum of four competitive bids from qualified general contractors, with bids from a minimum of three (3) subcontractors per trade. This statement is a determination of fair market value for the construction of the project and is not intended to be a prediction of low bid. Exper- ience indicates that a fewer number of bidders may result in a higher bid amount, and more bidders may result in a lower bid result. Prepared by Cumming, LLC Sheet 1 of 27 t-14 El Segundo Community Center EI Segundo, CA Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 CONSTRUCTION COST SUMMARY Element Area Cost/SF Total 1 Community Center Building 20,837 sf $209.19 $ 4,358,979 2 Sitework 97,500 sf $16.77 $ 1,634,714 TOTAL CONSTRUCTION COST $ 5,993,693 Prepared by Cumming, LLC Sheet 2 of 27 '� El Segundo Community Center EI Segundo, CA Conceptual Statement of Probable Cost Community Center Building Prepared by Cumming, LLC Sheet 3 of 27 l�fJ El Segundo Community Center Community Center Building Conceptual Statement of Probable Cost PROJECT SUMMARY Project #: 03 -025 Date: 10- Mar -03 1 Foundations $98,320 $4.72 2 Substructure $206,506 $9.91 3 Superstructure $495,917 $23.80 4 Exterior Closure $522,706 $25.09 5 Roofing $157,977 $7.58 6 Interior Construction $863,793 $41.45 7 Conveying $76,000 $3.65 8 Mechanical $627,522 $30.12 9 Electrical $279,752 $13.43 10 General Conditions & Profit (Included Below) 11 Equipment $38,850 $1.86 12 Sitework Subtotal $3,367,343 $161.60 General Conditions, OH &P, 12.5% $420,918 $20.20 Subtotal $3,788,261 $181.80 Bonds & Insurance 1.7% $64,400 $3.09 Subtotal $3,852,662 $184.90 Escalation to MOC, MAR 04 3.8% $146,401 $7.03 Subtotal $3,999,063 $191.92 Design Contingency 9.0% $359,916 $17.27 TOTAL CONSTRUCTION COST $4,358,979 Total Area: 20,837 sf Cost/SF: $209.19 Prepared by Cumming, LLC Sheet 4 of 27 121 El Segundo Community Center Community Center Building Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL SUMMARY Subtotal Total Cost/sf Cost/sf 1 Foundations $98,320 $4.72 011 Standard Foundations $98,320 $4.72 012 Special Foundations 2 Substructure $206,506 $9,91 021 Slab on Grade $108,178 $5.19 022 Basement Excavation 023 Basement Walls $98,328 $4.72 3 Superstructure $495,917 $23.80 031 Floor Construction $154,636 $7.42 032 Roof Construction $299,731 $14.38 033 Stair Construction $41,550 $1.99 4 Exterior Closure $522,706 $25.09 041 Exterior Walls $304,108 $14.59 042 Exterior Doors/Windows $218,598 $10.49 5 Roofing $157,977 $7.58 050 Roofing $157,977 $7.58 6 Interior Construction $863,793 $41.45 061 Partitions $225,645 $10.83 062 Interior Finishes $349,402 $16.77 063 Specialties $215,544 $10.34 064 Interior Doors & Windows $73,202 $3.51 7 Conveying $76,000 $3.65 070 Conveying $76,000 $3.65 8 Mechanical $627,522 $30.12 081 Plumbing $212,019 $10.18 082 HVAC $354,190 $17.00 083 Fire Protection $61,313 $2.94 084 Special Mechanical 9 Electrical $279,752 $13.43 091 Standard Electrical $179,674 $8.62 092 Special Electrical $100,078 $4.80 10 General Conditions & Profit 100 General Conditions & Profit (Included at Summary Level) N/A N/A 11 Equipment $38,850 $1.86 111 Fixed /Movable Equipment $38,850 $1.86 112 Furnishings 113 Special Construction Total Net Cost $3,367,343 $161.60 Prepared by Cumming, LLC Sheet 5 of 27 128 El Segundo Community Center Community Center Building Conceptual Statement of Probable Cost DETAIL ELEMENTS Element 011 Standard Foundations Continuous footings Perimeter wall footing Retaining wall footing Interior wall footing Spread footings Large, assume 8'x 8'x 2' Total - 011 Standard Foundations 012 Special Foundations Special foundation system is excluded from estimate Total - 012 Special Foundations 021 Slab on Grade Slab on grade, 5" thick, including reinforcing, base and vapor barrier Elevator Pit Stage platform wall Seat walls at north stair, upper level Curbs & pads, allow Total - 021 Slab on Grade 023 Basement Walls Foundation /perimeter walls Retaining wall, 12" CMU Waterproofing, at building retaining walls Foundation drain at retaining wall Waterproofing, elevator pit Total - 023 Basement Walls 031 Floor Construction Floor Structure Metal decking for slab, Epicore Normal weight deck fill Structural support steel, WF Beams (8 # /SF) Plates and connections Finish slab, trowel Fireproofing structural steel, not required Prepared by Cumming, LLC Project #: 03 -025 Date: 10- Mar -03 Unit Unit Cost Total 405 If $55.00 $22,275 315 If $75.00 $23,625 94 If $55.00 $5,170 27 ea $1,750.00 $47,250 1c28.320 14,531 sf $5.75 $83,553 1 ea $8,500.00 $8,500 135 sf $55.00 $7,425 45 If $110.00 $4,950 1 Is $3,750.00 $3,750 �108.17� 4,110 sf $18.50 $76,035 4,521 sf $3.25 $14,693 450 If $15.00 $6,750 1 ea $850.00 $850 6,301 sf $10.40 $65,530 114 cy $146.00 $16,644 50,408 lb $1.25 $63,010 5,041 lb $1.25 $6,301 6,301 sf $0.50 $3,151 Sheet 6 of 27 1.2 c El Segundo Community Center Community Center Building Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS lement Quantity Unit Unit Cost Total Total - 031 Floor Construction 5154.636 032 Roof Construction Roof structure - Flat Roof Metal decking for slab, Epicore 9,826 sf $9.45 $92,856 Light weight deck fill under terrace paving only 176 cy $146.00 $25,663 Structural support steel, WF Beams (5 # /SF) 49,130 lb $1.25 $61,413 Plates and connections 4,913 lb $1.25 $6,141 Finish slab, trowel 9,826 sf $0.50 $4,913 Fireproofing structural steel, not required Roof structure - Curved Roof Metal decking for slab, Epicore, sloped 4,846 sf $9.45 $45,795 Structural support steel, WF Beams (6 # /SF) 29,076 lb $2.00 $58,152 Plates and connections 2,908 lb $1.65 $4,798 Fireproofing structural steel, not required Total - 032 Roof Construction 5299.731 033 Stair Construction Stairs, steel, wood treads, 15' high, 6.5' wide, 25 risers, including landings, railings and supports 2 fit $16,250.00 $32,500 Stairs on grade 46 If $50.00 $2,300 Stair handrailing, various locations 135 If $50.00 $6,750 Total - 033 Stair Construction 541.550 041 Exterior Walls Exterior wall systems Plaster wall sytems - including 6" 16 ga.metal stud framing, densglas backing, plaster, elastomeric coating and insulation 3,470 sf $17.00 $58,990 8" Concrete masonry Units, 4 "/8" patterns 4,416 sf $15.50 $68,448 12" Concrete masonry Units, 4 "/8" patterns 6,479 sf $20.50 $132,820 Plaster finish at back of parapet and roof wells 1,440 sf $7.50 $10,800 Exterior wood siding infill 300 sf $18.50 $5,550 Exterior canopies, allow 1 Is $20,000.00 $20,000 Exterior signage and graphics 1 Is $7,500.00 $7,500 Total - 041 Exterior Walls $304.108 042 Exterior Doors/Windows Exterior glazing: Exterior fixed glazing 2,768 sf $35.00 $96,880 Transculent windows, clerestory, incl. above Mecho shades 2,768 sf $13.50 $37,368 Exterior Doors, including frame, paint and hardware: Prepared by Cumming, LLC Sheet 7 of 27 El Segundo Community Center Community Center Building Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS lement Quantity Unit Unit Cost Total Storefront, pair Hollow metal, single Hollow metal, double Total - 042 Exterior Doors /Windows 050 Roofing 4 -ply built -up roofing or waterproofing Radiused metal roofing Parapet coping, painted galvanized metal Flashing and counterflashing Rigid roof insulation at flat areas Rigid roof insulation at metal roofing Caulking & sealants Roof ladder Light monitor Miscellaneous roofing specialties Total - 050 Roofing 061 Partitions Standard partitions, including 3 5/8" metal stud framing, 5/8" GWB type X each side,and insulation Gypsum wall board to interior of exterior Furred drywall, 1/4 of CMU, all concrete 12" Concrete masonry Units, 4 "/8" patterns Wall at second floor balcony, 36" high, internally braced Metal railing on top of drywall Total - 061 Partitions 062 Interior Finishes Wall finishes Allowance for wall acoustical treatment in Hall Paint GWB walls Ceramic tile walls, restrooms Ceiling Finish 2 x 2 acoustical tile ceiling system, vinyl coated Suspended drywall soffiting, special Suspended gypsum board ceiling Light cove, gypsum board Operable partition support soffit Paint gypsum board ceiling Paint exposed ceiling, incl structural members Floor Finish Prepared by Cumming, LLC 12 ea $6,500.00 $78,000 2 ea $1,550.00 $3,100 1 ea $3,250.00 $3,250 218.598 9,826 4,846 238 20,837 9,826 4,846 20,837 1 1 1 26,115 5,210 5,800 1,800 sf sf If sf sf sf sf ea Is Is sf sf sf sf 405 sf 135 If $4.50 $44,217 $8.50 $41,191 $20.00 $4,760 $0.35 $7,293 $2.20 $21,617 $2.40 $11,630 $0.50 $10,419 $1,850.00 $1,850 $7,500.00 $7,500 $7,500.00 $7,500 157.977 $5.50 $143,633 $1.66 $8,649 $4.25 $24,650 $20.50 $36,900 $12.50 $5,063 $50.00 $6,750 5225.645 2,100 sf $15.00 $31,500 65,182 sf $0.52 $33,895 3,834 sf $10.00 $38,340 518 sf $5.50 $2,849 2,939 sf $12.50 $36,738 1,645 sf $5.50 $9,048 125 If $50.00 $6,250 75 If $65.00 $4,875 7,973 sf $0.75 $5,980 16,887 sf $1.75 $29,552 Sheet 8 of 27 131 El Segundo Community Center Community Center Building Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS Element Quantity Unit Unit Cost Total Ceramic tile floors, restrooms 2,163 sf $10.00 $21,630 Quarry tile 518 sf $11.00 $5,698 Sheet vinyl 6,283 sf $4.50 $28,274 Wood flooring ,strip flooring finished 4,428 sf $12.60 $55,793 Marmolum 6,313 sf $4.50 $28,409 Carpet at offices 780 sf $3.25 $2,535 Sealed concrete 1,006 sf $0.60 $604 Rubber Base 3,539 If $2.10 $7,432 Total - 062 Interior Finishes $349.402 063 Specialties Building Specialties White boards, allow 300 sf $12.50 $3,750 Tack boards, allow 300 sf $11.75 $3,525 Projection Screens - manual, allow 2 ea $675.00 $1,350 Bulletin boards 4 ea $360.00 $1,440 Information boards, exterior 2 ea $1,500.00 $3,000 Fire extinguishers 16 ea $300.00 $4,800 Signage and graphics, allow 1 Is $7,500.00 $7,500 Storage shelving, in FF & E Miscellaneous millwork allowance 20,837 Is $2.50 $52,093 Miscellaneous rough carpentry 20,837 sf $0.50 $10,419 Miscellaneous metals 20,837 sf $0.75 $15,628 Miscellaneous building specialties 20,837 sf $0.25 $5,209 Telescoping bleacher seating, 150 seats, per quotation from Irwin Seating (4000 series), incl. aisle lighting 1 Is $62,500.00 $62,500 Restroom Specialties Toilet partitions, standard 15 ea $1,010.00 $15,150 Toilet partitions, handicap 4 ea $1,135.00 $4,540 Urinal screen 5 ea $315.00 $1,575 Toilet specialties, per fixture 48 ea $420.00 $20,160 Mirrors, V -6" x T -0" high 19 ea $150.00 $2,850 Mop rack 1 ea $55.00 $55 Total - 063 Specialties 5211 544 064 Interior Doors & Windows Interior Glazing Dance Studio Mirror - 8 ft height 584 sf $18.60 $10,862 Interior doors, including frame, paint and hardware Solid Core wood, single 24 ea $1,155.00 $27,720 Solid Core wood, double 6 pr $2,600.00 $15,600 Solid Core, single, side lite glazed frame 6 ea $1,680.00 $10,080 Folding sound partitions STC 50 sound wall support system, partion is future 894 sf $10.00 $8,940 Prepared by Cumming, LLC Sheet 9 of 27 4.3 2 El Segundo Community Center Community Center Building Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS Element Quantity Unit Unit Cost Total Total - 064 Interior Doors & Windows 070 Conveying Elevator, 2 stop,complete - 2500 lb capacity, 200 FPM, 15' travel Wheelchair lift Total - 070 Conveying 081 Plumbing General plumbing equipment Water heater, gas Circ pump Expansion tank Rough -in at water heater Elevator pit drain & tank Grease trap Sanitary Fixtures including rough -in Water closet, wall, fv Urinal, wall Lavatory, counter Classroom sink Dual drinking fountain Service sink, floor Floor drain, with rough -in Roof receptor Hose bibb, exterior Roof Drainage allowance Condensate Drain Natural gas service and distribution Firestopping Total - 081 Plumbing 082 HVAC Air -Side Equipment Packaged rooftop AC units, gas /dx WT zone box Bypass damper General exhaust Kitchen exhaust fan Air Distribution Ductwork, galvanized steel Ductwork, 16 ga black steel, welded Duct insulation, wrap Prepared by Cumming, LLC 1 ea $65,000.00 $65,000 1 ea $11,000.00 $11,000 . 576.000 1 ea $4,500.00 $4,500 1 ea $1,370.00 $1,370 1 ea $897.00 $897 1 ea $1,240.00 $1,240 1 ea $3,000.00 $3,000 1 ea $4,200.00 $4,200 21 ea $2,580.00 $54,180 7 ea $2,540.00 $17,780 14 ea $2,320.00 $32,480 4 ea $3,050.00 $12,200 1 ea $4,510.00 $4,510 1 ea $2,970.00 $2,970 1 ea $940.00 $940 7 ea $1,200.00 $8,400 6 ea $589.00 $3,534 20,837 sf $1.50 $31,256 7 ea $806.00 $5,642 20,837 sf $1.00 $20,837 20,837 sf $0.10 $2,084 5212.019 70 ton $1,490.00 $104,300 20 ea $468.00 $9,360 7 ea $831.00 $5,817 3,000 cfm $0.61 $1,830 2,000 cfm $0.81 $1,620 21,000 lb $5.25 $110,250 300 lb $7.81 $2,343 7,000 sf $1.95 $13,650 Sheet 10 of 27 130 v El Segundo Community Center Community Center Building Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS Element Quantity Unit Unit Cost Total Duct insulation, liner Firemaster rated insulation Flexible duct, insulated, various sizes Combination fire /smoke damper Manual volume damper Diffusers Return registers Exhaust grilles Hvac controls Hvac controls Test/balance hvac Paint duct Penetrations, firestopping, allowance Total - 082 HVAC 083 Fire Protection Fire department connection Backflow preventer Wet -pipe sprinklers Total - 083 Fire Protection 091 Standard Electrical Power and Distribution 24" pvc, U \G Conduit to existing pullbox Trenching, backfill and compaction Mainswitchboard 600 amp 277/480 volt 3ph, 4 wire Distribution board 600 amp, 120/208 volt, 3ph, 4 wire Panel 100 amp 277/480 volt, 3 phase, 4 wire Panel 200 amp 277/480 volt, 3 phase, 4 wire Panel 200 amp 120/208 volt, 3 phase, 4 wire Panel 100 amp 120/208 volt, 3 phase, 4 wire Transformers 225 kva 480 - 120/208 volt Panel MCC 200 amp 277/480 volt, 3 phase, 4 wire Feeder conduit 1 -1/4 ", emt Feeder conduit 2 ", emt Feeder conduit 2 -1/2 ", emt Feeder conduit 3 ", emt Feeder conduit 4 ", emt Copper wire #6, thhn Copper wire #2, thhn Copper wire #1/0, thhn Copper wire #3/0, thhn Copper wire #4/0, thhn Prepared by Cumming, LLC 500 sf $2.37 $1,185 40 sf $15.50 $620 200 If $11.20 $2,240 12 ea $838.00 $10,056 129 ea $56.70 $7,314 70 ea $146.00 $10,220 47 ea $90.20 $4,239 12 ea $137.00 $1,644 20,837 sf $2.25 $46,883 20,837 sf $0.40 $8,335 17,000 sf $0.60 $10,200 20,837 sf $0.10 $2,084 1 ea $2,200.00 $2,200 1 ea $5,770.00 $5,770 20,837 sf $2.56 $53,343 100 If $23.25 $2,325 100 If $17.20 $1,720 1 ea $7,500.00 $7,500 1 ea $6,052.00 $6,052 3 ea $1,685.00 $5,055 1 ea $1,890.00 $1,890 1 ea $1,750.00 $1,750 3 ea $1,445.00 $4,335 1 ea $10,250.00 $10,250 1 ea $3,200.00 $3,200 220 If $6.05 $1,331 440 If $7.80 $3,432 500 If $11.25 $5,625 30 If $13.00 $390 60 If $15.40 $924 940 If $0.98 $921 1,380 If $1.80 $2,484 1,760 If $2.35 $4,136 2,060 If $3.25 $6,695 30 If $3.95 $119 Sheet 11 of 27 1341 El Segundo Community Center Community Center Building Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS !lement Quantity Unit Unit Cost Total Copper wire #350 mcm, thhn Copper wire #500 mcm, thhn Convenience Power Circulation Back of House Classroom, Art and Fitness & meeting rooms Multipurpose Office Restroom Storage Telcom \Electric Room Kitchen Kiln Equipment Power Equipment power allowance Lighting Circulation Back of House Classroom, Art and Fitness & meeting rooms Multipurpose Office Restroom Storage Telcom \Electric Room Kitchen Kiln Total - 091 Standard Electrical 092 Special Electrical Fire Alarm System Circulation Back of House Classroom, Art and Fitness & meeting rooms Multipurpose Office Restroom Storage Telcom \Electric Room Kitchen Kiln Telephone \Data System Circulation Back of House Classroom, Art and Fitness & meeting rooms Multipurpose Office Telcom \Electric Room Kitchen TV system Circulation Back of House Classroom, Art and Fitness & meeting rooms Multipurpose Prepared by Cumming, LLC 100 If $5.60 $560 240 If $7.05 $1,692 6,575 sf $1.00 $6,575 6,065 sf $1.50 $9,098 2,970 sf $2.50 $7,425 635 sf $2.00 $1,270 1,645 sf $1.25 $2,056 776 sf $1.00 $776 230 sf $5.00 $1,150 518 sf $5.00 $2,590 91 sf $10.00 $910 20,837 sf $0.50 $10,419 6,575 sf $2.50 $16,438 6,065 sf $3.00 $18,195 2,970 sf $8.00 $23,760 635 sf $2.00 $1,270 1,645 sf $1.50 $2,468 776 sf $1.50 $1,164 230 sf $2.00 $460 518 sf $2.00 $1,036 91 sf $2.50 $228 179.674 6,575 sf $2.00 $13,150 3,652 sf $2.00 $7,304 6,852 sf $2.00 $13,704 635 sf $2.00 $1,270 1,645 sf $2.00 $3,290 776 sf $2.00 $1,552 230 sf $2.00 $460 518 sf $2.00 $1,036 91 sf $2.00 $182 6,575 sf $1.50 $9,863 3,652 sf $2.00 $7,304 6,852 sf $2.00 $13,704 635 sf $2.00 $1,270 230 sf $6.00 $1,380 518 sf $2.00 $1,036 6,575 sf $0.25 $1,644 3,652 sf $0.25 $913 6,852 sf $0.25 $1,713 Sheet 12 of 27 1. 3 rZ El Segundo Community Center Community Center Building Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS Element Quantity Unit Unit Cost Total PA/Intercom System Circulation Back of House 6,575 sf $0.25 $1,644 Classroom, Art and Fitness & meeting rooms 3,652 sf $0.15 Multipurpose 6,852 sf $0.15 $548 $1,028 Office Restroom 635 sf $0.75 $476 Storage 1,645 sf $0.20 $329 Telcom\Electric Room 776 sf $0.20 $155 Kitchen 230 sf $12.00 $2,760 Kiln 518 sf $0.30 $155 AV System 91 sf $1.70 $155 Circulation Back of House 6,575 sf $1.00 $6,575 Classroom, Art and Fitness & meeting rooms 3,652 sf $1.50 $5,478 Total - 092 Special Electrical 5100.078 111 Fixed /Movable Equipment Kitchen Equipment, allowance 518 sf $75.00 $38,850 Total - 111 Fixed /Movable Equipment $38.850 Prepared by Cumming, LLC Sheet 13 of 27 136' El Segundo Community Center EI Segundo, CA Conceptual Statement of Probable Cost Sitework Prepared by Cumming, LLC Sheet 14 of 27 i e r, 1 .j !' El Segundo Community Center Sitework Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 PROJECT SUMMARY 1 Foundations 2 Substructure 3 Superstructure 4 Exterior Closure 5 Roofing 6 Interior Construction 7 Conveying 8 Mechanical 9 Electrical 10 General Conditions & Profit (Included Below) 11 Equipment 12 Sitework $1,262,829 $12.95 Subtotal $1,262,829 $12.95 General Conditions, OH &P, 12.5% $157,854 $1.62 Subtotal $1,420,683 $14.57 Bonds & Insurance 1.7% $24,152 $0.25 Subtotal $1,444,834 $14.82 Escalation to MOC, MAR 04 3.8% $54,904 $0.56 Subtotal $1,499,738 $15.38 Design Contingency 9.0% $134,976 $1.38 TOTAL CONSTRUCTION COST $1,634,714 Total Area: 97,500 SF Cost/SF: $16.77 Prepared by Cumming, LLC Sheet 15 of 27 138 El Segundo Community Center Sitework Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL SUMMARY Subtotal Total CosUsf CosUsf 1 Foundations 011 Standard Foundations 012 Special Foundations 2 Substructure 021 Slab on Grade 022 Basement Excavation 023 Basement Walls 3 Superstructure 031 Floor Construction 032 Roof Construction 033 Stair Construction 4 Exterior Closure 041 Exterior Walls 042 Exterior Doors/Windows 5 Roofing 050 Roofing 6 Interior Construction 061 Partitions 062 Interior Finishes 063 Specialties 064 Interior Doors & Windows 7 Conveying 070 Conveying 8 Mechanical 081 Plumbing 082 HVAC 083 Fire Protection 084 Special Mechanical 9 Electrical 091 Standard Electrical 092 Special Electrical 10 General Conditions & Profit NIA 100 General Conditions & Profit (Included at Summary Level) N/A 11 Equipment 111 Fixed /Movable Equipment 112 Furnishings 113 Special Construction 12 Sitework $1,262,829 $12.95 121 Site Preparation $346,125 $3.55 122 Site Improvements $687,154 $7.05 123 Site Utilities $229,550 $2.35 124 Off -Site Work Total Net Cost $1,262,829 $12.95 Prepared by Cumming, LLC Sheet 16 of 27 1.1() El Segundo Community Center Sitework Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS Element Quantity Unit Unit Cost Total 121 Site Preparation Demolish and clear site area Hazardous materials abatement, allowance Building Demolition Site clearing and demo Miscellaneous demolition and shoring Rough grading - cut and fill Overexcavation and recompaction under building Erosion control Finish grading for landscape and hardscape Total - 121 Site Preparation 122 Site Improvements New concrete walkway incl. base New concrete walkway incl. Base, sandblast finish Concrete bands at pavers New concrete curb, entry Concrete mow curb Concrete ramps Concrete steps on grade Concrete ramps Restripe existing parking stalls in street - allow Patch and repair adjacent hardscape / landscape Rubberized flooring, NIC Playground equipment, Area 1 and 2, NIC Retaining walls, CMU with precast cap, incl. wp Retaining wall, concrete incl. waterproofing, 2 ft +/- Retaining wall footing Retaining wall backfill Retaining wall drainage system Free standing seat walls, 2 ft Site landscaping /groundcover, allow Sod Irrigation Trees - 120" box Trees - 48" box Trees - 24" box Remove and relocate trees, allowance Protect existing trees to remain Tube steel fence Gates Site signage Total - 122 Site Improvements 123 Site Utilities Prepared by Cumming, LLC 14,000 sf $5.00 $70,000 14,000 sf $8.50 $119,000 87,000 sf $0.75 $65,250 1 Is $10,000.00 $10,000 97,500 sf $0.50 $48,750 1,750 cy $6.50 $11,375 87,000 sf $0.10 $8,700 87,000 sf $0.15 $13,050 M4. 12 11,500 sf $5.00 $57,500 5,298 sf $6.50 $34,437 970 sf $5.00 $4,850 200 If $13.50 $2,700 3,817 If $7.50 $28,628 590 sf $12.50 $7,375 590 sf $18.00 $10,620 590 sf $12.50 $7,375 1 Is $1,500.00 $1,500 1 Is $5,000.00 $5,000 1,158 sf $30.00 $34,740 1,100 sf $28.50 $31,350 952 If $45.00 $42,840 800 cy $18.00 $14,400 1,100 If $15.00 $16,500 503 sf $55.00 $27,665 49,141 sf $2.50 $122,853 4,752 sf $0.85 $4,039 53,893 sf $1.10 $59,282 1 ea $25,000.00 $25,000 10 ea $1,200.00 $12,000 6 ea $250.00 $1,500 1 Is $90,000.00 $90,000 29 ea $500.00 $14,500 375 If $60.00 $22,500 1 ea $500.00 $500 1 Is $7,500.00 $7.500 6714 Sheet 17 of 27 El Segundo Community Center Sitework Project #: 03 -025 Conceptual Statement of Probable Cost Date: 10- Mar -03 DETAIL ELEMENTS Element Quantity Unit Unit Cost Total Utilities Reconnect to existing sewer line, allow Domestic water service, allow Fire service, allow New fire hydrants, allow Storm drain connection to existing, allow Site drainage, allow Site lighting Site electrical power Site telephone and data Site Gas, allow Total - 123 Site Utilities 124 Off -Site Work Offsite improvements - excluded from this estimate Total - 124 Off -Site Work Prepared by Cumming, LLC 1 Is $15,000.00 $15,000 1 Is $20,000.00 $20,000 100 If $56.00 $5,600 1 ea $3,200.00 $3,200 1 If $15,000.00 $15,000 97,500 sf $0.40 $39,000 97,500 sf $1.00 $97,500 97,500 sf $0.20 $19,500 97,500 sf $0.10 $9,750 1 Is $5,000.00 $5,000 22 Sheet 18 of 27 EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding the proposed Recreation Park Master Plan. RECOMMENDED COUNCIL ACTION: 1. Discussion; 2. Adoption of Resolution approving environmental determination by title only; 3. Approve the attached Recreation Park Master Plan; 4. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Recreation Park Master Plan was written as a conceptual document to address the recreational needs and desires of the community with respect to Recreation Park (Attachment 1). As part of this process, a Needs Assessment Survey was distributed in the Fall of 2001 and provided valuable insight to determine which future improvements could enhance public services offered at the park. A partial list of improvements contemplated as part of the Master Plan, includes parking reconfiguration, a new Community Center, a skate park, and expansion of the existing Scout House. The attached Recreation Park Master Plan contains a site plan identifying the full list of possible improvements and their locations. The Planning Commission held a special meeting on March 6, 2003, and recommended approval of the final Recreation Park Master Plan document. (continued on next page...) ATTACHED SUPPORTING DOCUMENTS: 1) Recreation Park Master Plan document 2) City Council Resolution 3) Planning Commission staff report, dated March 6, 2003 4) Adopted Planning Commission Resolution No. 2547 FISCAL IMPACT: Operating Budget: $7,138,400 (includes funding in FY 2002 -2003 of $500,000) Amount Requested: None Account Number: 301 - 400 - 8202 -8490 Project Phase: Conceptual Design Appropriation Required: Yes X No ORIGINATED BY: DATE: 3111103 Ja es ansen, Director of Community, Economic and Development Services RE 1 ED BY: DATE: Mary Stre , City Manager i BACKGROUND & DISCUSSION The City Council has appropriated funding for the proposed Community Center and skate park. Funding for the expansion of the Scout House will be at the Boy Scout's cost and there is no Council appropriation. As plans for the park improvements included in the Master Plan are developed in the future, they will be presented to Council for consideration and budget appropriations. P: \Planning & Building Safety\PROJECTS \600 - 625 \Ea - 609 \3 -18CC STAFF REPORT FINAL REVISED MASTER PLAN.doc 2 14 hftA,STElR PLAN 2oo�, 1.44 ACKNOWLEDGEMENTS City Council Members Mike Gordon, Mayor Sandra Jacobs, Mayor Pro Tem John Gaines, Council Member Nancy Wernick, Council Member Kelly McDowell, Council Member Design Team LPA, Inc. Originally submitted November 12, 2002 Revised February 14, 2003 v a L W 3 c s v Q law C O M a c O d d r � W r � ro Y p � a =� od �o CL d 4 COVER AC; KNOWLEDGEIVIENTS TABLE OF CONTENTS Introduction Section 1 Site Evaluation Section 2 Community Needs and the Section 3 Workshop Process Recreation Park Master Plan Section 4 Summary Section 5 U c a s m H LP', ° M 7 N a � m — r W i ° y m »� �o �4E� i4�r Recreation Park - EI Segundo, California G _ U G Z ,r, C L � INTRODUCTION Recreation Farm i l L - 2C. aC rQ community parr: jocatec near the near- of til citv's downtowr district. L ?'k Recreation Par!. has historically providec C varlet\, o' o George brett Field, the Fourtr, of Jr,rl�� even', anci the a 7F � tiny tots program all contribute to U rici, i]i story N C, associated with the park. In October of 2001, the City a of El Segunao retained the design firm of SPA, Inc. to ti assist the city in the development o' a master plan (further rererrea to herein as the 1�Iaster Plan) for Recreation Park and design plans for a new community o a LL center (further referred to herein as the Community a Center..' to be located witniri Recreation Park. The purpose of the Master Plan is to provide the city with a o vision for the disposition of all city owned buildings and a facilities within the park, as well as, integrate the new Community Center. The city envisions that the new Community Center will replace the existing clubhouse located along Pine Avenue. As a focal point for leisure activities in El Segundo, the city's vision of the Community Center was to include a presentation hall and accommodate current programs and possible new programs offered at the clubhouse. According to the March 7, 2001 Request For Proposals, "These activities include, but are not limited to, music, drama, dance classes, arts and crafts, indoor sports activities, non- credit adult enrichment classes, infant /toddler programs, youth activities, and competitive programs. The facility may include multi - purpose rooms; a kitchen, activity rooms, offices, a gymnasium, locker room, restrooms, storage rooms, daycare rooms, and a weight training / workout area." In an effort to align needs with available funds, the city's process for creating a master plan for the park, and addressing program needs for the new center, was three -fold: 1) a needs assessment survey was conducted in the fall of 2001, in which the city solicited input from the community relative to its participation and need for a variety of programs anti activities that could be accommodated at the new center; and 2) a community workshop was field on October 27, 2001 to gain community input and consensus and 3) following the workshop generation of schematic plans; the city held a number of public review forums. The entire community was invited to participate in a hands -on evaluation of the design for the part; Master Plan and new Community Center. Results from these three efforts are discussed in Section 4 of this report. The results of this park Master Plan and new Community Center design effort are intended to provide the city with a comprehensive road map for the future development activities. at Recreation Park. The goal is to address the current and future (changing) needs for the community to insure that Recreation Park remains the cornerstone of recreation, and leisure activity for the + residents of EI Segundo. 1� 0 40 :J SIT E EVALUATION The location o' Recreation Paric is within, walking distance of many residents and much of El Segundo's aown ow; district ana cA_, office. Wit; resiaeniiai land use predominantly to the west, north, and northeast, the buildings within the pare respect this interface with a low profile scale. Uses within the park include an active clubhouse located adjacent to Pine Avenue and Eucalyptus Drive. The clubhouse offers a variety of children and adult recreational programs and facilities, including meeting rooms, arts and crafts, dance, cooking, exercise, self- defense, ceramics, specialty workshops, drama, music, multi - purpose space, tiny tots program, and classrooms. The building is approximately 40 years old, in much need of repair and replacement, and too small to accommodate the city's growing recreational needs. The Joslyn Center, located near the southwest corner of the park, is available for use by seniors and adults. Programs offered include Saturday night dances, painting, a senior citizens club, quilting, arts and crafts, dancing, and many others. The Joslyn Center also hosts many events and provides a monthly newsletter. The Center is also home to the city's park and recreation offices. The building is in relatively good condition with normal expectations for maintenance and repair. Outdoor programmed space adjacent to the Joslyn Center accommodates shuffleboard, horseshoes, lawn bowling and outdoor garden spaces. As part of this Master Plan, the viability and condition of these outdoor spaces is evaluated with recommendations made in Section 5 as a result of this evaluation. The youtP, Cent.e,, (Scout House? is currently owned, programnlec am used by The Boy Scouts. The city owns ul,. Associa�ior . !M-- use is anticipated for the future. Aside from regular maintenance, repair, and restoration, there has been discussion of a possible addition adjacent to this building for much needed classroom space. Arl equipment checi<out and restroom building is located near the center of the park: adjacent to the tennis courts. Tnis building is the central hub of the part: operations. The checkout building provides the community with a convenient location tot- equipment checkout, reservation, permits, restrooms, showers, and information. Regular, maintenance and repair is envisioned for this building. Hardcourts within the park are generally located near the center and south central area of the park, and consist of racquetball, handball, volleyball, paddle tennis, tennis, basketball, and roller hockey. From most accounts, the facilities are heavily used and well loved by the community. Their condition is fair with nominal repair, maintenance, and replacement expected. The roller hockey facility is a fairly new addition to the park. Parking is located immediately north and south of these facilities. Sports fields have a rich history and are a major feature and draw to this park. Baseball, softball, and soccer are accommodated here. The baseball field adjacent Eucalyptus Drive, Stevenson Field, also acts as a retention basin. As part of locating a new building within this park, the detention function must be observed. Normal maintenance and repair are expected here. - While casual picnics can happen throughout the park, a formal picnic area is located in the north central portion of the .park. The area is heavily treed and, as with most of this park, heavily used. Parking is nearby. The age of these facilities is apparent relative to the maturity of the trees and provides a wonderful contrast in recreation experience to the active nature of much of the park. Slope re- vegetation should occur here tc maintain the integrity of adjacent slopes. 0 M N — r D W N In Lp'k =on, c CD N — T W R = V LL c a R ar � o CL Cr There are two play areas adjaceir to the existing clubhouse. One is for tiny tots ano is uses in conjunction with' the childcare propyrn offered m the clubhouse. This facility, is fenced in. One observed concern is the proximity to the home -run fence at Stevenson Field. Future disposition K this play area must take safety into consideration relative to this home -run activity. The other play area is for older youth and is located to the east of the clubhouse. Both PAY areas need to be repaired and brought current with respect to federal and state an Consumer Product Safety standards and accessibility requirements have changed arasticaliy since these play areas were last addressed. It is recommended that phase one improvements rehabilitate these two PAY areas. The open space within the part: is probabiv one of its most important attributes. There Is grade change around al' edges of the park, which adds to its character, vet poses accessibility challenges. The loaster Plan should address accessibility issues preservau on of open space, and protect, to the extent pos ible, existing healthy trees, viewsheds and unpunaw open space programs within the park, such as inn 4'" of Juiv fireworks event. Parking h distributed throughout the parr: including street parking along Eucalyptus Drive and Pine Avenue. W aadition, Were is parkiny available nearby ai the city offices and throughout adjacent neighborhoods. Because of its location, (adjacent residential and city land uses) this is a feature this park enjoys as opposed tc a more remote destination oriented location. Walking and bicycling are viable options for transportation to this part-:. In evaluating various open space lots around the perimeter of the park, the city should entertair; potential acquisition when feasible to secure additional parking opportunities. As part of this evaluation, it is observed that a more efficient layout of existing parkma lots on site, using a standard stall size, will yield additional parking spaces. This study is presented ir Section L. Any increase in programmable space as proposed in this master plan should also provide for additional parking opportunity. As part of this study, a traffic analysis and parking demur report u,as prepared tc; address the new Comrnwmv Center. Findings of this report are discussed II. 3ecuol 4. The maintenance fachity is located in the south central portion of the site. The facility has vehicular access off the knxkle at tht end of the parking facility adjacent tc the Joslyn Center. The current condition of this Facility is Poor. TV facility should be considered for renovation and powbk e n swi,. In sumriarl, many exis_ rip facilio, <nre in guod t,, !air corn nnunh. The imbhous adiacyn pivy are.rt, and pa!'Wo MmAd be v hms i01. Hure chayt. Add4IGm area, witlon On pearl. t0 be cmis doTd for change MII Inc' a result a' public wornytop process alld staff revonvuenoation prennno III the nen se nml . C f: r, c �y V, V. r — G L = O �- ZT W f_, O W C y ti— a o � o D 1�� COMMUNITY NEEDS & THE WORKSHOP PROCESS A� with the design of any parl maste!, plan and new recreation facility, the incorporation or - mrrrehensiv- am, l A ;f - +iv� rnmmunir n,f"�_ nr +i�., urocess is critical 11:, the successful ioentificatior: of needs and delivery of appropriate solutions. It i� very simple—to best accommodate community recreation needy and solutions one must erigage the end -user in the planninq and design process. The City of El Segundo accomplished this ir, tnree ways: 01 ON A community wide needs assessment survey was conducted in the fall of 2001. Surveys were distributed in the local paper to all El Segundo households. The surveys were also available al , city facilities. 191 completed surveys were received back from the community. Surveying questions revolved around facility use, interest, and participation in a variety of recreational endeavors. The purpose of the survey was to gather a sampling of the importance and frequency of participation from the community in a number of recreation and leisure activities offered by the city. A copy of the questions and results of this survey can be obtained through the Recreation and Parks office. The community at large was invited to participate in a daylong community workshop held at the existing clubhouse on October 27, 2001. The purpose of this workshop was to engage the community in the creative process of establishing a vision for the new Community Center and the park as a whole. The goal of this process was to establish (agree on) the needs of the community, prioritize those needs, and develop a solution that accommodates those prioritized needs. The format of the workshop followed a method called TAKING PART developed by Lawrence Halprin, which is based on the theory that we are all inherently creative and that the real task for group leaders /teachers is to help us release our creativity. The following is adapted from Lawrence Halprin's R.S.V.P. cycles. In TAKING PART, many devices are used to release creativity — among these are actual experiences of issues, becoming aware together so as to develop a common language, sharing experiences in order to increase communication. The process depends a lot on different ways for expressing feelings other than talking — such as drawing, writing and other expressive modes. In all these modes each person's feelings and attitudes have equal value. There are no experts who have "the answer ". As workshops progress, more and more energy is released, and more and more interaction of creative ideas occur until eventually some forms of creative consensus about the project emerge. The workshor :: involves, at, "awareness wall' which will alicm the participant tc experience the prolec. durinc wnicl, the group will together, exoiore, program and develop actual ideas for the E! Segundo Community Center- and Recreation Pari: IViaster Plan. 3. A preliminary plan was developed as a result of the community workshop, staff review and plan refinement. This preliminary design wort: was then. brought before the city for agency review and public comment. Results of this public review, process are summarized at the end of this section. Below is a summary of each of the three consensus - building processes utilized in developing this Master Plan and Community Center for Recreation Park. Needs Assessment Survey The purpose of the questionnaire was to assess the level and kinds of recreational needs, as well as the need for a new Community Center, according to the residents of E! Segundo. This widely distributed questionnaire was utilized to provide an effective means for acquiring accurate data relative to community interest in various configurations, programs, and uses at the center. Opinion from the survey strongly favored building a new facility in place of remodeling the old clubhouse by a margin of 3 to 2. Approximately 69% of the respondents agreed that the community could use additional meeting, activity, recreational rooms and spaces, fitness, arts and crafts, drama and indoor sports programs were all highly favored in the responses received. The Community Workshop The group gathered at 9:00 AM Saturday morning on October 27, 2001. After introductions, an information review was conducted. In that review, needs assessment survey results were shared, and site analysis of the park and its surroundings, park operation, and information gathering was discussed relative to Recreation Park. In preparation for the "site awareness tour" the tour map was shared and expectations discussed such as conversation during this part of the process to be kept to a minimum and "individual" responses were encouraged. The group of approximately thirty (30) people then reassembled at Station 1 of the awareness tour'. The following is a summary of responses from the site awareness tour. (Note a compressive summary of questions asked and responses given can be obtained from the city's Recreation and Parks office.) L +- ai C. G T L M O C = C 5 V 6 C O M fa 'C O � C G N s c IC T y" [L + a � LL oy ». f R a� C o CL 1 � ;i Tour Locations r_ Station 1 (At the corner of Pine Avenue and Eucalyptus Street) • Maintain view sheds to the park • Accessibility • Gateway to the park Station 2 (Frontage along Pine Avenue) • New center character to be harmonious and in scale with the surrounding neighborhood • Plan for safety • Protect trees where possible Station 3 (At the Skate Plaza area) • New building may extend into the "Skate Plaza" Station 4 (At the tiny -tots play area) • Include a play area in the new Master Plan • Insure protection of children • Protect from field play • Insure good visibility Station 5 (Adjacent the Joslyn Center) • Lawn bowling to remain • Relocate horse shoes near picnic • Remove shuffleboard • Consult seniors on use of new outdoor space Station 6 (Northeast of the clubhouse near the picnic area) • Retain as much open space a possible • Retain trees and views Station 7 (At the parking lot east of the picnic area) • Increase parking opportunities Group 1 - Top 3 Dislikes: 1. Parking 2. More efficient indoor space 3. Access issues —park & building Group 2 - Top 3 Likes.- 1. Open space, safe, calm feeling 2. Low profile elevation with trees surrounding 3. Serves all ages Group 2 - Top 3 Dislikes: 1. Inefficient use of land and clubhouse space (chopped up rooms; few windows; poor design; too many grades) 2. Limited parking 3. Dated building — not state -of- the -art; no wooden floors Group 3 - Top 3 Likes: 1. Open space and trees (mature vegetation) 2. Variety of activities (multi -age; multi- activities; multi - function) Group 3 - Top 3 Dislikes: 1. Not ADA compliant 2. Facility maintenance (old) 3. Master plan for the park Each individual was then asked to identify his or her top five (5) desired elements (activities /spaces) for the Community Center. Again, they then discussed the question as a group, arriving at the following consensus: _ .15 � a v L a Z C G L T G C j > At the conclusion of the site awareness tour; the grout Z C a o reconvened in the clubhouse for two exercises oesiqned to obtair consensus on likes and dislikes abou,. the part., and LP A consensus on the most important space, to be provides in the Community Center program. k an effort to move towarc agreemen'L, the groin: was first asked to respond G M individually to each question, and then (once organized a N into three (3) separate groups), each group was asked to - discuss individual responses and arrive at a group Q consensus on each subject. Below is a summary, by group of their response to: Wha: are your top three (3) likes and ° dislikes about the park: L a T = U O y Group 1 - Top 3 Likes w a .- � o 1. Topography CL 2. Variety of park uses 3. Green space and trees Group 1 - Top 3 Dislikes: 1. Parking 2. More efficient indoor space 3. Access issues —park & building Group 2 - Top 3 Likes.- 1. Open space, safe, calm feeling 2. Low profile elevation with trees surrounding 3. Serves all ages Group 2 - Top 3 Dislikes: 1. Inefficient use of land and clubhouse space (chopped up rooms; few windows; poor design; too many grades) 2. Limited parking 3. Dated building — not state -of- the -art; no wooden floors Group 3 - Top 3 Likes: 1. Open space and trees (mature vegetation) 2. Variety of activities (multi -age; multi- activities; multi - function) Group 3 - Top 3 Dislikes: 1. Not ADA compliant 2. Facility maintenance (old) 3. Master plan for the park Each individual was then asked to identify his or her top five (5) desired elements (activities /spaces) for the Community Center. Again, they then discussed the question as a group, arriving at the following consensus: _ .15 Listed results from each group were shared with all workshop participants. final exercise of the day was to, as a group, MOW— The - develop a plan and/ or model of your vision of the , .. _„i O,B a. Park Master Plan and the Community Center. Below are the results of tnis exercise: Group 1 - Major Concerns L v C 1. Height of new Community Center should be minimized. 2. View of park from corner should be Group 2 d Z C T maintained. 3. Residents' views of Fourth of July firework M _ show need to be considered. 4. New Community Center should take G c � advantage of views of the park. 1. Underground parking provided below grass area � L c c o Group 1 -Top 5 Desired Elements of the at corner (goal to increase parking without Performinc art; anc iJtcher bull, tc the nortl of N reducing open space). Community Center 2. the buildinc, (nc nee,: fo° view_. in these spaces` I. Gymnasium located at eastern portion of site firework viewing extremely important). �. Nieetinrl room buil- is south portion witr� views Remove `Skate Plaza' and provide an outdoor, 1. IViulil -use meetinq room�l sta e / erformaiice space with power — gravel oll " tne parr t A surfacing used instead of concrete to discourage hvr I \lleetlnci room, tr to O1itdOn" equipment well on top for gymnasium �. Arts and �rafi, miulii-use. (further minimizing height of gym)_ r"11' �e(pre- lllilc�lo,'l sGacc -. = o m 4. Pre crioo' —to: activme;, --enter, JJ ti a O = c � 5. Ditcher; Second Floor Layout � N a rn Group 2 - Top 5 Desired Elements of the 1. Arts and crafts classrooms to oe buili to the north w ti Community Center side of tine building to take advantage of north 1. Multi -use room (performance space, drama 2. Additional meeting rooms to be built or: the south. o v rehearsal dance practice) side to take advantage of views of the park. These m o 2. Meeting rooms meeting rooms could be divided by movable a 3. Arts and crafts partitions so that it could be opened into one o 4. Preschool and youth activity larger room to give the Community Center more a 5. Kitchen flexibility. 3. Deck for meeting rooms could be built on south Group 3 - Top 5 Desired Elements of the side as an amenity for meeting room /s. Community Center 4. Viewing of gym floor bellow could be allowed from second level (maybe from exercise room ?) 1. Meeting rooms /multi - purpose 2. Arts and crafts Site 3. Performance (drama, dance, etc.) 4. Kitchen Group one addressed the possibility of providing new 5. Tot and youth (12 activities outdoor passive space adjacent the Joslyn Center and _years) relocating the horseshoes elsewhere in the park Listed results from each group were shared with all workshop participants. final exercise of the day was to, as a group, MOW— The - develop a plan and/ or model of your vision of the , .. _„i O,B a. Park Master Plan and the Community Center. Below are the results of tnis exercise: Group 1 - Major Concerns 1. Height of new Community Center should be minimized. 2. View of park from corner should be Group 2 maintained. 3. Residents' views of Fourth of July firework Site adjacent to the Community Center show need to be considered. 4. New Community Center should take advantage of views of the park. 1. Underground parking provided below grass area at corner (goal to increase parking without First Floor Layout reducing open space). 2. Grass area retained at corner (Fourth of July I. Gymnasium located at eastern portion of site firework viewing extremely important). 3. Remove `Skate Plaza' and provide an outdoor, (sun,ce;' to minimize height). sta e / erformaiice space with power — gravel 2. Preschool and play area located to the far surfacing used instead of concrete to discourage right. One story preschool could be built with equipment well on top for gymnasium 4. skaters. P,etain existing mature tree between the (further minimizing height of gym)_ Community and 'tot lot. --enter, JJ C L v C. L i a G a = O � t M — C c • � 3 � a Community Center WORKSHOP SUMMARY y w Minimize building footprint —? or 2 '-i, (split) All groups focused on placing a new Community Center levels witnin the part. in the general location of the existing .-ntr ❑' ct rr Pi I °V °I ��, LlhhC1LIS° ar °_ .. �c-. ' r' crPn - _ . a b�� aath� _ f,orr the r-s0t *� Entr }' io be a glassed atrium above, Vey little attentior+ was given to the park. a; a 4. Meeting ano arts /craftss spaces or -, uppe!" whole and /or desire to change existing facilities within the a level. park. Solutions were very similar relative to: 1) affect as 5. Natural lighting provided in the arts /crafts little of the park and park: open space as possible; 2) � spaces. retain as manv healthy trees as possible- 3) the only areas b. Storage ana multi- use /performance space on of the park to be subjec- to redevelopment should be the r� owes level. clubhouse and immediate surroundings,- organize existing n. = ,� 7. Upper level to overhang an outdoor parking lots for better efficiency and more spaces and new o arts /crafts space for preschool kids (facing outdoor uses in and around the Joslyn Center. A summary tot lot). of the consensus items of the three group solutions relative to the new Community Center is as follows: o a • Low profile at Pine Ave. Orient meeting rooms and multi - purpose rooms to _ views of the park �� ^� • 2 story to reduce the footprint -- Restrict the footprint to the area between the Skate Park and the youth play area • Retain trees when possible Make space flexible ,tea- -• { _�s" • Consider view decks Provide accessible entry from Pine Ave. from � � _ � �� - ;:"'rte „' -•.,s,,z � a,"��:�� } parking and from the park • Group 3 Maximize natural light 1. Major" importance on saving mature trees. Relative to the Master Plan, there was consensus to: 2. Provide parking and storage under building. . Leave the sports fields intact 3. Take advantage of the location and provide roof deck for firework and park viewing. Leave the 4th of July viewing area intact 4. Be sensitive to the surrounding neighborhood Leave the picnic area in tact with building massing and location of mechanical 0 Maximize existing parking equipment 0 Relocate horseshoes to the organized picnic area 5. Explore the opportunity to purchase adjacent where it might be used more property for park expansion. 0 Plan new /more useable outdoor space around the Joslyn Center- Eliminate the shuffleboard courts ` Leave all sports courts intact • Consider- the checkout building as an opportunity J�3 for redevelopment • Leave as much open space and mature trees ` intact as possible � ` • Generally change as little of the parks as possible. The majority opinion was that most like the park '`'- just the way it is. Tnls consensus grovlaec, the desic-m team with direction to produce three master plan options fo,- Recreation Park. The tollowing graphi;. depictions illustrate three options presented tc the Recreation Park Master Plan StAerinc Committee Pro; an i 7onr of eactr option are, as rollows: OPTION 1 LPG REGREAMN PA.. - ._ -__... Pros: • Closest option to workshop plan • Minor impact to park • No parking impact on street • Add + 49 spaces • Retain open space /picnic • Good views from corner and community center spaces • Gym is buffered by grade and open space • Good access from the street and sports yields Cons: • May exceed budget a bit due to additional parking • Less availability of outdoor program space OPTION 2 Pros: • Mino�' impact to parr: • No additional pari<ing impact • Add _ 3� spaces of paridng r'c[ai; upe;. space�picnr • Good views at corner and from Community Center /spaces • Good relationship between Community Center aril open space • Good access from street and from sports fields • Stays witti in budget Cons: • Gym edge at major corner OPTION 3 LP_A _ RECREATION PARK Pros: • Picnic /open space as foreground to building • Reprogram open space orient to field play • Major opening at corner • Major parking near building • Add + ill cars Cons: • More expensive • Impact existing open space • More parking along street • Parking lot size (impact) 4' Y� C '{ s c L. v Z t"l = G U E O � a 41 U� LPk o m cc 'cs O � � o � N aaQ = o a, a = U LL O y m w U � d ++ � C 15'1" The workshop consensus also vielded two (2) options for the Community Center organization of spaces. The following is a summary of those options. OPTION 1 I 5 T P E T PM. ��. �T ! #�t�v11 �►� WA-Ab h` Mill' � OPTION 2 o!'T +o1J L 6tOM M�R � j Community Forum Review On October 8, 2002 the City of EI Segundo held a Community Forum in the existing Clubhouse. Members of the City Council, Parks and Recreation Commission, and interested community members attended. A summation of the design process to date was presented, reviewing the sequence of design revisions. At the conciusion of the presentation, all attendees had the opportunity to ask questions and make comments in regard to all aspects of the Community Center building program and site development. As a result of this Forum, the following modifications were made to the conceptual design of the new Community Center project: • Remove the multi - purpose room /gymnasium • Add a 1,500 SF activity room with floating wood floor • Ensure the tiny tot and youth play areas maintain their current size • Build the new Center in the same location as the existing Clubhouse • Maintain a deck on the second floor while studying the possibility of increasing the classroom space • Continue to provide a 150 -seat presentation hall • Continue to study the possibility of reducing visual impacts of the building • Impact as few of the existing trees as possible This process provided direction to the design team to produce a final Recreation Park Master Plan and 3 Community Center design. The following chapter offers a summary of those results. Z I J_ 1. � a u u� c •c L a a a z °- c r _ o o � a c � N V LP/k o m = � o a c o c N a. pf _ a d V N H r �w Y p 7 M a a` CL = d _ L3 o d ». t d« 1 o CL 5 8 �. �, �. c t j. f E 1 � `�� r RECREATION PARK MASTER PLAN The Recreation Park Master Plan recommendations are a result of the design team's analysis and evaluation o the park and direction provided by the community at large during the community design workshop, the city staff and the public review process. The specific strategy of the Master Plan can be summarized by the following goals: Preserve and protect in place as much existing open space and as many mature trees as possible. Specific open space areas of concern include the grand lawn at the corner of Eucalyptus Drive and Pine Avenue and the open space between the existing clubhouse and the existing organized picnic area. Confine the new Community Center to the area approximately between the west edge of the skate park, the east edge of the youth play area, the southern edge of the tiny tots play area and Pine Avenue to the north. Use a two -story configuration for the building to help reduce the building footprint. Provide a low profile along the Pine Avenue elevation of the center and be sensitive to the surrounding residential scale. Retain the sports fields, hardcourts and general character of the park in tact. For the most part, the community likes the park as it is. Specifically, rehabilitate all sports fields, continued maintenance, repair and replacement on hardcourt facilities, and pursue planning of a rock climbing wall and bouldering activity at the handball court as well as a skate facility near the off -site Teen Center. Continued general maintenance, repair and replacement of park buildings and specifically provide for the installation of automatic doors at the Joslyn Center; potential expansion for classrooms at the Scout House; and plan for the renovation of the park maintenance building including consideration of a break room and storage space. 6. Reconfigure the outdoor space adjacent the Joslyn Center to provide more useable space. Refine the concepts witr, a seniors advisory group. 7. Update the children play areas to meet state and federal codes and mandates. Work with a play area advisory group to refine these plans. 8. Maximize parking without major impact to the park or the surrounding neighborhood. 9. Provide a variety of spaces in the new Community Center with multi - purpose and performance emphasis to meet the growing demand for active and passive recreation not offered in other Recreation Park facilities. 10. Provide barrier -free access with new improvements to meet local, state and federal codes and requirements. s ti c a Q o L C ti u� LPN C O M fa 'G G � = C N v Q N H N b W r Y � � CL -� v _Q> 16- CL o d� � o 16,6 ppp rk-ga Jaw—) Aim 61 Tne following outlines specific rnaste! plan recommendation, fo, the Recreation Park IUlaster Piar,; as illustrated or, the previous page. Tnese recommendations respond to the previously stated goals and provide the cit} with the necessar` vision for thy= future of Recreation Garb. 1. Open Space — A. major goal of the community that was conveyed over and over is that the open space within Recreation Park is very important to the community. The parr: provides ar outdoor retreat from the urban regions of city development. The Master Plan protects in place the open space at the corner of Eucalyptus Street and Pine Avenue as an important window into the park and outdoor activity area for events such as the annual Fourth of July fireworks show. The Master Plan also protects in place most natural edges to the park, most mature trees within the park and the gently sloping open space just west of the picnic area. One park edge, north and east of the picnic area, should be considered for re- vegetation to help maintain the integrity of the slope. The reason the design team chose to graphically depict the proposed Master Plan on an aerial photograph of the park was to emphasize just how much of the park is left "undisturbed." Also retained is the lawn bowling just north of the Joslyn Center and all sports fields. The existing outdoor activity areas greatly contribute to the sense of open space at Recreation Park. 2. Outdoor spaces adjacent to the new Community Center -The Master Plan calls for a series of arrival and outdoor use patios and courtyard adjacent the Center. Seating, lighting and gathering will be accommodated at these patio and courtyard areas. The patio to the west of the presentation hall can be utilized as a breakout, pre - function and intermission space it conjunction Witt the presentation mall activities, a�, wel as; be used a_ an outdoor stage with casual lawn seating, to the west for outdoor events. The courtyard 'between the presentation mall and childcare space cari be used im orltd0o'" gatnerings anti events a, wells P "c intermission space in conjunction with) the presentation hall. Retained and newly olanted specimen trees will announce the arrival to the center from both the street to the north and the park to the south. Barrier free access wil! be provided from all directions (north, south, east and west) to the center, including from the main parking facility to the east. ti a r U U � N C � LPA_ ti 'O G a = ° 7 N a a H N N � � T d w a � a a ++ � o CL a 1 ;"% U le if 3A(60 snid;,-fvon; I CL Ziff fill 3A(60 snid;,-fvon; I CL Ziff Play Areas — Adjacent is the new center will be two new play areas thai address two age groups,, 1? 2 years to 5 vears associated with the child care program, offered at the center and; 2 - 5 years to 12 year for olde° youth play. The play area hiave Deei, designed, iii cor::er; witl: community advisory group, to be equai in size to the existing play areas. Both play areas will provide safe play area surfacing, access and play environments that meet current state and federal requirements as well as current play philosophies. While the focused areas of play will respond to budget requirements, open space associated with each play area will expand play opportunities. The tiny tots play area will be fenced and sited for maximum visibility, supervision and safety. In fact, the new location of the tiny tots play area provides a much more safe location, and removes the threat of homerun balls. Sports Fields — There are three primary sports fields at Recreation Park. Stevenson field is the Babe Ruth field just to the south of the existing tiny tots area at the clubhouse. The El Segundo Babe Ruth baseball team is the 2002 World Champions. Clearly, baseball is popular and special to El Segundo. The city has recently provided funding for new equipment and field renovation for Stevenson field. Consistent with the Recreation and Parks Department, a suggestion of this Master Plan is to also renovate the other two fields as part of an overall capital expenditures program for Recreation Park. Hardcourts — Consisting, o sever tennis courts, and one outdoor handbal tour„ one paddle tennis court, one basketball court, two volleyball courts, two indoor racquetball courts; ana one roller hockey court, no major adjustment in these uses i_; recommended by i �� .�a��e= tali. G��goiny i�iuintenai� aria repaf] i,j recommended. Tne Recreation and Paris Department has been considering the incorporation o,. a climbing wall and bouldering facility connected with tine handball court. This would add to the popular diversity of recreation opportunities at Recreation Pari As part of future plans, the recreation department should continue to monitor the requirement for racquetball and handball. Historically, these facilities have experienced low demand and could be subject to replacement with a higher demand activity in the future. Existing Checkout Building — As the central hub of the park operations, the checkout building provides the community with a convenient location for equipment checkout, reservation, permits, restrooms, showers and information. Regular maintenance and repair is envisioned for this building. The Master Plan process included some discussion of accommodating these operational functions as part of another existing park building. Until further development of this idea, the recommendation of this Master Plan is to retain this building and its focus of central operations. a r c � LP-'•1 IR '6 O C _ N � W R = o rL v C., 1J- CL 6" 't Scout House — This facility is currently programmed and used by the boy scouts. This use is anticipated in the future. Aside from regular maintenance, repair and restoration; there has been discussion of possible future expansion of this building fo,- much needed classroom space. lr addition, there has been discussion of some dedication of land between the Scout House and the off -site Teen Center for a skate park. 8. Maintenance facility — Pursuant to discussion with park and recreation staff, the vision for this building is to remain in place with the addition of a break room, additional storage space, and full renovation, all as part of a capital expenditures program for Recreation Park. Traffic and Parking — As part of this Master Plan process, a traffic study and parking demand analysis was completed relative to the increased size associated with the new Community Center. Below is the summary offered in that report. There is no net increase in traffic impact or parking demand beyond that created by the increased size and program of the new Community Center. The redesign and expansion of the parking lot to the east of the picnic area yields a net increase of 40 cars. The redesign of the parking lot above the Joslyn Center yields 26 spaces. By re- striping parking adjacent the Community Center site along Pine Avenue to 90` parking, a net increase of 9 cars is obtained. Parking along Eucalyptus is retained as existing with the exception of the loss of one stall due to building service access. This Master Plan also recommends that the city consider any on- or off - site land opportunities that could provide additional parking. One such location under consideration is to the east of the Teen Center The following is a quote from the traffic study /parking analysis: "The proposed Community Center would generate an estimated 200 additional vehicle trips per day on a typical weekday, 300 trips per day on the weekend, and 40 trips per hour during the peak hours of activity. The facility would generate 45 vehicle trips during a medium -size special event and 85 trips during a large event. These traffic volumes would not result in a substantial change in traffic conditions or a significant traffic impact because the daily traffic would be spread out over a 12 -hour day o operation and because there are numerous Travel routes available fol- accessing the site. Assuming that no more than 25 percent of the site - generated traffic woulci use any particular street as an access route, the project would resuli in traffic increases or 1(,1 venicies per hour during the pear< hours of operation, =1 vehicles during a medium -size event, and 21 vehicles during a large event. These increases would be less than significant. The proposed Community Center would generate a peak parking demand of 13 to 28 vehicles on a weekday, 15 to 30 vehicles on a weekend, 35 vehicles during a medium - size event, and 70 vehicles during a large event. The typical weekday and weekend parking demands could be accommodated by the proposed 74 -space expansion of the onsite parking lots. The parking demands during special events, however, could not be accommodated on site and the patrons would instead be required to use the parking facilities in the surrounding area, including the nearby public parking lots and the on- street parking spaces along the perimeter of the park. Up to 420 parking spaces are available within and adjacent to the park. While the presence of the additional parked vehicles in the area may result in an inconvenience for the nearby residents, the impacts are not deemed to be significant because there are enough spaces to accommodate the projected demand and because the special events would occur only occasionally (i.e., about two times per month for the medium -size events and once a month for the large events)" 10. The Joslyn Center — As discussed in the evaluation section of this report, this facility primarily operates as Park and Recreation offices and provides for adult and senior programs. Aside from normal maintenance and repair, recent CDBG funds have been designated for installation of automatic doors pursuant to accessibility requirements. Y a c° c U L N C rL LPA, c o M � a o c o v hl � W � Y c � _C.) Ll. CP 0 d.. � o a 11. The Joslyn Center Outdoor Environment — As illustrated in the conceptual diagram below and on the Master Plan diagram, this Master Plan recommends that an active outdoor programmable space and passive garden space be part of the future improvements around the Center. In order to accomplish this, the horseshoes facility is recommended to move to the organized picnic area, and the shuffleboard courts are recommended for removal due to their low use. This redevelopment of outdoor space will provide for outdoor events, gathering space, game tables, seating, shade, strolling and garden space. In addition, reorganization of this space lends itself to refinement of the arrival zone from the south parking lot and the accessibility ramp to the west. L{+tcSb1�/rrNb j�°'jlmvt� bm�t.l*Y /` I 'f7eo6FA1�fP61.f� s�wlatlP.Tj.P,rr. IPriiUfYL _j , vtG�^r A - ta.. -.. oPrws�rrrs� 12. Circulation — Proposed circulation in the Master Plan consists of a barrier -free solution that connects parking to the east, the Joslyn Center to the south, Eucalyptus Street to the west, and Pine Avenue to the north with the new Community Center. As can be seen in the diagram below, pathways are direct yet gently sweeping to conform to the character of the park and efficiently connect arrival points with destination points. �—.- SS � ° Community vi Center �'15-- > Baseball Field 4 I w Joslyn R PINE AVENUE, Paikino,.._,__ w - -- rr Haracourts HOLLY AVENUE ecreallo _ Center IrtyT�ye7, j Via'': ° Teen Center._ GRAND AVENUE w w z z d Y R d C C fC Q O E.. = A N C � LP. 1 C o en R D O C O N � a _ H N r-1 � W � Y c - a d r+ .0 d »� � o CW W 1. One of the main components of the proposed Master Plan for Recreation Park is the construction o? a new Community Center. This will greatly enhance the Department w Recreatior, and Parka' ability tc provide wide variety of programs to the residents of El Segundo. The proposed Community Center space program consists of a two -story 20,837- sq. -ft. building that includes the following spaces: Presentation Hall and Support Spaces 4,615 SF This area includes storage for 150 retractable telescopic theater seats, a raised performance platform, dressing rooms with shared toilet and a workshop to support the productions. This Presentation Hall will have the ability to accommodate theater lighting and acoustics during productions, but when the seating is stored, still provide a large flat floor multi - purpose room for community use. It also includes additional storage for tables and chairs. • Kitchen 762 SF This room can be used as both a catering and teaching kitchen. This space has dedicated storage. • Fitness Dance Studio 1,665 SF A dedicated room for the instruction of dance and fitness classes, this space will have a wood sprung floor and mirrors. • Arts and Crafts Studio 1,481 SF Placed on the second floor of the building to take advantage of exterior patios and north light, this space has adjacent storage rooms with a kiln and an appropriate amount of shelving storage. • Tiny -Tots Classroom 1,263 SF This classroom is a dedicated space for young children. Located on the ground floor, it is directly adjacent to a secured outdoor play area. It also has a dedicated storage room and toilet room that allow for both the Co -op and City to run their early childhood programs. Multi -Use Classrooms 2,422 SF Two additional classrooms are provided on the second floor. A large 1,485 SF classroom that is divisible into two smaller spaces, and a 952- sq. -ft. classroom. Support Space 3,490 SF This includes the lobby, reception counter, administrative office space, restrooms and general storage areas. Circulation and Building Support 5,139 SF This includes the corridors; electrical room, data room, janitor closet, and wall thickness and structural support. The proposed location for the Community Center will be on the site of the existing Clubhouse. The eastern edge of the new building extends 3' beyond the old Clubhouse, and spans to the west, 16" beyond the existing skate circle. This allows for most of the existing lawn adjacent to Eucalyptus Street to remain intact. The southern edge of the Presentation Hall aligns with the edge of the existing walkway. The design of the Community Center reinforces the main ideas of the Master Plan. The two -story building takes advantage of the existing slope to allow for access both from the interior of the park and Pine Avenue. By placing program space on the second floor, it minimizes disruption to the existing recreational area. The overall building configuration is 'U' shaped about a courtyard, to bring the park space into the building, and allows all spaces to benefit from more natural light. Along Pine Avenue, the building length is minimized by the introduction of a roof terrace between the theater and art studio, providing views to the interior of the park from the street. The proposed structural and mechanical systems allow for the same interior ceiling height without an increase to the overall building height. The placement of the Community Center was established with information from an arborist on the condition of the mature existing trees on the site. The building balances the stringent requirements of maintaining the existing topography around the trees while keeping the height under 32' -0" to ensure its compatibility with the neighborhood. Roof forms over the presentation hall and large multi - purpose room help reduce the mass of the building, add visual interest, and create a smaller "residential" scale. Materials, like concrete masonry units (CMU) and steel, were selected for their durability and ease of maintenance. The color and modulation of the building is consistent in tone to the nearby El Segundo Civic Center, which is predominately constructed of concrete and brick. The introduction of colored plaster, green glass and canopies give the center a warmer more animated character. The construction of this facility, in conjunction with the other improvements proposed under this Master- Plan, will make Recreation Park an even more valued resource for the City of El Segundo. s ti c m � o � c � y a LPA 1 C O M co c o a. = o CD C N N ~ 10 � � W � Y � — r o d ti -- a ,. � o CL El Segundo Community Center Program Space Summary Date: 01.27.01" !Space Curren; Area A Support Space B C A:i ILobbv OUO A2 I Reception 300 A3 !Recreation Superintendent 170, A4 'Supervisors (2 C' 120 SF) 250, A5 Workroom /Copy 200 A6 1 —File Storage 120', A7 1 Restrooms 1,4501 3,490 Meetinq and Activity Rooms B1 Presentation Hall 1,800 B2 ITable /Chair Storage 110 B3 I Performance Platform j! 1,170 B4 Changing Rooms 460 B5 Toilet/Changing Room 84' B6 iCaterer Kitchen 762' B7 !Workshop 510! 138 Bleacher Storage I' 480 5,376 Multi Use Classrooms C1 Classroom / Tots 915 02 Toilet/Tots 132 C3 !Storage/Tots 216, C4 Classroom / Art Studio 1,258 C5 Storage /Art Studio l 223! C6 Medium Classroom (' 9521 C7 Large Multi- Purpose Classroom 1,470 08 i F itness /Dance Studio 1,470 j C9 jStudio Storage 196 6,832 Total Net Assignable Square Footage 15,698 Circulation /Mechanical /Walls (32 %) 5,139 Total Gross Square Footage 20,837 Outdoor Play Area ;Tiny Tot Playground 6,0001 !Youth Playground 8,0001 14,000 City of El Segundo Program Summary Jan 27 2003.xis LPA 1 -1 I' cL 7� r. 171 ,u� ,. LL �7n i �.I.u3,�' _. c,. �� .. f -_y_ '� n._, Nii o ,gut ��eSE om... ._.. ....�,.. cu 1 ,7.4 SUMMARY Recreation Park is a treasured, heavily used community park that satisfies many of the recreational needs of the community. Just as E' Segundo is a blend of bic business and small town atmosphere, Recreation Park is a biend of old and new, and active and passive recreation. As stated earlier in this Master Plan, the goal is to accommodate and integrate new needs, facilities, and recreation demands with the context, fabric, and character of the existing park, and in essence knit in new facilities with minimal park disruption. This Master Plan accomplishes that goal by: 1) Conforming the footprint of a new Community Center to a prescribed and acceptable building envelope; 2) Accommodating additional parking needs within existing parking lot parameters; 3) Accommodating new, accessible circulation while maintaining the usable open space intact and conforming to the existing flow of the park; and 4) Replacing old, outdated uses, both indoor and outdoor with new much needed programmable spaces. The plan maintains a low profile with all buildings, renovates highly used sports fields, and accommodates changing recreational demands. The plan also recommends a skate park and climbing wall, and retains useful facilities intact that are important to the park's operation, while still maintaining the integrity of the park. Just as with this Master Plan process, the city should continue to engage the community, where appropriate, in the future development of facilities such as the play areas, the skate park, the possible climbing wall and bouldering facility and the development of the outdoor spaces at the Joslyn Center. Recognizing the vision of this Master Plan will help to ensure that Recreation Park continues to create recreation memories, and promote recreation dreams for the citizens of El Segundo. 111 T C �C O GC U C d .^r N LPA C o M _a ri o CD � c o C N a NN n r-I � W � x o d . L o d 6 c o 6 0, 0' LPA* 176 RESOLUTION NO. A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL APPROVING ENVIRONMENTAL ASSESSMENT NO. 609 TO ADOPT THE RECREATION PARK MASTER PLAN. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares that: A. On February 23, 2003, the City of El Segundo initiated an application for the adoption of the Recreation Park Master Plan; B. The City of El Segundo application was reviewed by City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. The Department of Community, Economic and Development Services completed its review and scheduled a meeting regarding the application before the Planning Commission for March 6, 2003; E. On March 6, 2003, the Planning Commission held a meeting to review the Recreation Park Master Plan and other evidence regarding the application including, without limitation, information provided to the Commission by the City of El Segundo and the City's contracted architect, LPA, Inc.; F. On March 6, 2003, the Planning Commission adopted Resolution No. 2547, recommending the City Council approve Environmental Assessment No. 609; G. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before this Council for March 18, 2003; H. On March 18, 2003, the City Council held a meeting to review the Recreation Park Master Plan and other evidence regarding the application including, without limitation, information provided to the Council by LPA, Inc. and the City of El Segundo as applicant; The City Council considered the information provided by City staff, public testimony, and LPA, Inc. representatives. This Resolution, and its findings, are made based upon the evidence presented to the City Council at its March 18, 2003 hearing including, without limitation, the staff report submitted by the Department of Community, Economic and Development Services. SECTION 2: Factual Findings. The Council finds that the following facts exist: A. The project site is Recreation Park, located at the southwest corner of Pine Avenue and Eucalyptus Drive. B. The Recreation Park property is zoned Open Space (O -S). C. The Recreation Park property is surrounded by residentially zoned property on all sides and also bordered by the Public Facilities (P -F) and Neighborhood Commercial (C -2) Zones on the westerly portion of the south property line. D. The proposed Recreation Park Master Plan contemplates improvements to various public facilities including, without limitation, new equipment in the new youth and "tot" play areas, relocation of horse shoe pits, restriping of the existing parking lots within Recreation Park, new patio space and seating along the garden walkway, new trees planted to surround a courtyard area for events and gathering, renovations to the existing sports fields and maintenance building, new automatic doors at the Joslyn Center, new handball and racquetball courts and a climbing wall. Actual construction or improvements will be considered on a case -by -case basis depending on cost and other factors. Additional public improvements identified and discussed by the Master Plan are being planned and evaluated for environmental impacts under separate applications. SECTION 3: Environmental Assessment. Because of the facts identified in Section 2 of this Resolution, the proposed Recreation Park Master Plan is exempt from the requirements of CEQA. In general, the Master Plan is conceptual; it is not a definite plan for public projects. Moreover, even if the projects identified by the Master Plan were built, they would generally be categorically exempt under CEQA Guidelines and El Segundo Guidelines, which identify the individual elements of the project as Class 1 (CEQA Guidelines section 15301; the minor alteration to existing public or private structures) and Class 4 (CEAQ Guidelines section 15304; the minor alteration to land). Environmental impacts associated with the new multi - purpose community center are evaluated in an Initial Study prepared for and reviewed by the Planning Commission and City Council as Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02, and adopted by City Council Resolution No. on March 18, 2003. 2. n r� SECTION 4: Notice of Exemption. The City Manager, or designee, is directed to file a Notice of Exemption in accordance with Pub. Res. Code §§ 21152, 21167(f); 14 CCR § 15062; and any other applicable law. SECTION 5: General Plan and Zoning. The proposed project conforms with the City's General Plan and the zoning regulations in the ESMC as follows: A. The Land Use Designation of the project site is Park in the General Plan Land Use Element and Recreation Park is a designated public community park in the Open Space and Recreational Use Element of the General Plan. Moreover, the proposed project is consistent with Goal OS -1 and Objective OS1 -1 of the General Plan, which address the concern of preservation of existing as well as acquisition of future recreational facilities which are adequate for serving the needs of the present and future residential population; B. The project is also consistent with Policy LU6 -1.1 of the Land Use Element of the General Plan. The policy urges the City to continue to provide uniform and high quality recreational opportunities. C. The ESMC zoning classification for the project site is Open Space (O -S) which allows buildings or structures in conjunction with permitted uses. SECTION 6: Approval. The City Council adopts Resolution No. , approving Environmental Assessment No. 609. SECTION 7: This Resolution will remain effective until superseded by a subsequent resolution. SECTION 8: The City Clerk is directed to mail a copy of this Resolution to any person requesting a copy. SECTION 9: This Resolution is the City Council's final decision and will become effective immediately upon adoption. PASSED AND ADOPTED this 18th day of March, 2003. Mike Gordon, Mayor City of El Segundo IL 3. ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 18th day of March, 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorn 4. CITY OF EL SEGUNDO PLANNING COMMISSION STAFF REPORT PUBLIC HEARING: SUBJECT: APPLICANT & PROPERTY OWNER: REQUEST: PROPERTY INVOLVED: IV. Introduction March 6, 2003 Environmental Assessment No. 609 City of El Segundo Recreation Park Master Plan 300 East Pine Avenue The proposed Recreation Park Master Plan contemplates a variety of conceptual improvements to enhance the open space and recreational setting located at 300 East Pine Avenue. Recreation Park is located at the southwest corner of Pine Avenue and Eucalyptus Drive in the Open Space (O -S) Zone. Recommendation That the Planning Commission adopt Resolution No. 2547, which recommends that the City Council approve Environmental Assessment No. 609 and adopt the Recreation Park Master Plan. Background In Fall 2001, the City distributed a survey to gather public input regarding Recreation Park. Specifically, the survey asked a number of questions regarding what improvements the public found desirable for Recreation Park. The City's goal was to draft a Master Plan for Recreation Park that could serve as a conceptual guideline when planning future improvements for the Park. The Master Plan was not drafted to implement specific projects, but rather to provide an overview of changes that could improve public services at Recreation Park. Analysis The proposed Master Plan generally identifies relatively minor improvements that would help public access and use of Recreation Park. For example, the Plan suggests installation of new automatic doors at the Joslyn Center; renovation of the existing maintenance building and sports fields; restriping of existing parking lots to accommodate increased usage of the park; and relocation of horse shoe pits from the Joslyn Center area to a picnic area located east of the existing i8i parking lot off of Pine Avenue. In addition, the Plan suggests that additional recreational facilities would enhance the park including a handball court; racquetball courts; a climbing wall; and new seating and patio space along walkways. The Plan proposes that the City plant approximately 32 additional trees east of the Joslyn Center to create a courtyard effect for special events and gatherings in the park. Improvements identified in the Plan may or may not be constructed depending on various factors, including cost and City Council approval. Were these projects to be implemented, however, virtually all would be categorically exempt from further environmental review under various provisions of the California Environmental Quality Act ( "CEQA ") including, without limitation, .Class 1 (Guidelines § 15301 — exemptions for the repair, maintenance, or minor alteration of existing public structures, facilities, equipment or topography) and Class 4 (Guidelines § 15304 — minor alterations to land including new gardening or landscaping). There are two significant projects identified by the Plan that are currently being planned. The first is replacing the current Gordon Clubhouse with a new community center that, will provide multi - purpose space capable of accommodating a broader range of community activities and events. The City's application for the new community center and its environmental impacts have been submitted for Planning Commission and City Council review as Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02. The other project is a new skateboard park that will be located near the teen center, slightly east of the existing Scout House. Both the skateboard park and new community center had separate CEQA review. V. Conclusion Staff recommends that the Planning Commission adopt Draft Resolution No. 2547 recommending that the City Council approve Environmental Assessment No. 609 to adopt the Recreation Park Master Plan. The City Council consideration of Environmental Assessment No. 609 is scheduled for March 18, 2003. VI. Exhibits A. Recreation Park Master Plan document Lori Yuan, Planning Technician 4 am s M. Hansen, ire for of Community, Economic and Development Services PAPlanning & Building Safety\PROJECTS \600- 625 \EA- 609\staffreport 2 18 RESOLUTION NO. 2547 A PLANNING COMMISSION RESOLUTION RECOMMENDING THAT THE CITY COUNCIL APPROVE ENVIRONMENTAL ASSESSMENT NO. 609 TO ADOPT THE RECREATION PARK MASTER PLAN. The planning commission of the city of El Segundo does resolve as follows: SECTION 1: The planning commission finds and declares that: A. On February 23, 2003, the City of El Segundo filed an application for the adoption of the Recreation Park Master Plan; B. The City of El Segundo's application was reviewed by City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines ( "El Segundo Guidelines "; CEQA, CEQA Guidelines and El Segundo Guidelines collectively referred to as "CEQA Regulations "); D. The Department of Community, Economic and Development Services completed its review and scheduled a meeting regarding the application before this Commission for March 6, 2003; E. On March 6, 2003, the Commission held a meeting to receive evidence regarding the application including, without limitation, information provided to the Commission by the City staff, F. The Commission considered the information provided by City staff. This Resolution, and its findings, are made based upon the evidence presented to the Commission at its March 6, 2003 meeting including, without limitation, the staff reports submitted by the Department of Community, Economic and Development Services. SECTION 2: Factual Findings. The Commission finds that the following facts exist: A. The project site is Recreation Park, located at the southwest corner of Pine Avenue and Eucalyptus Drive. B. The Recreation Park property is zoned Open Space (O -S). Page 1 of 3 [p /pbs/proj ects/EA- 600- 625/EA- 609/3 -18 CCreso] March 7, 2003 J C. The Recreation Park property is surrounded by residentially zoned property on all sides and also bordered by the Public Facilities (P -F) and Neighborhood Commercial (C -2) Zones on the westerly portion of the south property line. D. The proposed Recreation Park Master Plan contemplates improvements to various public facilities including, without limitation, new equipment in the new youth and "tot" play areas, relocation of horse shoe pits, restriping of the existing parking lots within Recreation Park, new patio space and seating along the garden walkway, new trees planted to surround a courtyard area for events and gathering, renovations to the existing sports fields and maintenance building, new automatic doors at the Joslyn Center, new handball and racquetball courts and a climbing wall. Actual construction or improvements will be considered on a case -by -case basis depending on cost and other factors. Additional public improvements identified and discussed by the Master Plan are being planned and evaluated for environmental impacts under separate applications. SECTION 3: Environmental Assessment. Because of the facts identified in Section 2 of this Resolution, the proposed Recreation Park Master Plan is exempt from the requirements of CEQA. In general, the Master Plan is conceptual; it is not a definite plan for public projects. Moreover, even if the projects identified by the Master Plan were built, they would generally be categorically exempt under CEQA Guidelines and El Segundo Guidelines, which identify the individual elements of the project as Class 1 (CEQA Guidelines section 15301; minor alteration to existing public or private structures) and Class 4 (CEQA Guidelines section 15304; minor alteration to land). Environmental impacts associated with the new multi - purpose community center are evaluated in an Initial Study prepared for and reviewed by the Planning Commission as Environmental Assessment No. 590 and Conditional Use Permit No. 02 -02. SECTION 4: General Plan and Zoning. The proposed project conforms with the City's General Plan and the zoning regulations in the ESMC as follows: A. The Land Use Designation of the project site is Park in the General Plan Land Use Element and Recreation Park is a designated public community park in the Open Space and Recreational Use Element of the General Plan. Moreover, the proposed project is consistent with Goal OS -1 and Objective OS1 -1 of the General Plan, which address the concern of preservation of existing as well as acquisition of future recreational facilities which are adequate for serving the needs of the present and future residential population; B. The project is also consistent with Policy LU6 -1.1 of the Land Use Element of the General Plan. The policy urges the City to continue to provide uniform and high quality recreational opportunities. C. The ESMC zoning classification for the project site is Open Space (O -S) which allows buildings or structures in conjunction with permitted uses. Page 2 of 3 [p /pbs /prof ects /EA- 600- 625/EA -609/3 - 18CCreso] March 7, 2003 184 SECTION 5: Approval. The Planning Commission approves Resolution No. 2547, recommending that the City Council approve Environmental Assessment No. 609. SECTION 6: This Resolution will remain effective until superseded by a subsequent resolution. SECTION 7: The Commission Secretary is directed to mail a copy of this Resolution to any person requesting a copy. SECTION 8: This Resolution may be appealed within ten (10) calendar days after its adoption. All appeals must be in writing and filed with the City Clerk within this time period. Failure to file a timely written appeal will constitute a waiver of any right of appeal. SECTION 9: Except as provided in Section 8, this Resolution is the Planning Commission's final decision and will become effective immediately upon adoption. PASSED AND ADOPTED this 6th day of March, 2003. ATTEST: James M. Hansen, Secretary APPROVED AS TO FORM: Mark D. Hensley, City Attorney go Karl H. Berger, Assistant City Attorney Phil Mahler, Chairperson City of El Segundo Mahler - Aye Busch - Abstain Frick - Aye Funk - Aye Miller Sheehan - Aye Page 3 of 3 [p /pbs /prof ects /EA- 600- 625/EA -609/3 - 18CCreso] March 10, 2003 185 O Z O LL Z m � F J O W F- LL OF U O tt CL a Q LL O W Q O 0) N C2 N 0) O V M aV o O (m O (DD N QQV ppnp O f0 (Opf 01 2 M. 1� , 'U M , N iN ' ' , N ' !D w V fD q R , m co�iri� ^� M W 0 Z LL N O Z U S w _w ~ � . LL H � O W z a U F X Z Z O Z ❑ O O Z� g g Z O,z m U Z � W O 8 N p F- 0 a a w g z F- ~ a U W U�j. 7>> Z O LL (((p he 8(U� m J O �N U W W� O W w N LL LL M ��2 dFxx 5 LL w J ZZ a ZZ E ON, -'OZ OF 2� wD0Ow o W LL W 00��an.awW WC7 Fa-N� W LLa zi z n z ¢N tq�1 o 0 0 a¢ a w Q Q g g�Q �a( a j Lit (W7 tiQQ OU aa¢= =� .N? LL 3(07 wJ$R' W�uSO z W 2 2 2 J Q I-. W 7 G N Y v W S U Q N N N N W O O U N 0 7 D G N N Y Y U U W W S S U O N O G F O O O > > 2 1\ W m Z CD R m m (D e° D m U O U Y V C V m j m U A 0 O V CL E N O m C E o E � � v v � � a m U N L V N c m N 0 m 2) N Z D Q ,.�.. 0 V T N U n E E m c .� .N� E E m 0 4 O C C y � tD y 0 fj U A A m H V E C lit 3 m� V 0- `� p N W C c O „ m d }3 c 2 m v U UV m mE3c m W E$ v m w o m = � -I m V m W � E C �1 aW > i Z O 10 E U m m rn E m c Z LL Co 0 o E $ O a O d m ° x LL LL � U LL — o o O o o D i o L w F- H O 0 o O ° 0 Ed LL U Ix LL Q m x O O 186 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 2/2212003 THROUGH 3/7/2003 Date 2/27/03 2/27/03 2/27/03 2/28/03 2/28/03 3/3/03 3/3/03 3/6/03 2/22- 3/7/03 Payee Amount Health Comp Employment Development IRS PGC El Segundo LLC US Bank Federal Reserve Federal Reserve Health Comp Workers Comp Activity DATE OF RATIFICATION: 3/18103 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Deput f Treasu er DirdtfVbf Administrativg- Service City Mana r Description 556.11 Weekly claims 2/21 36,473.50 State Taxes PR PR 18 194,044.01 Federal Taxes PR 18 27,729.08 Golf Course Payroll Transfer 13,062.50 District 73 50.00 Employee Savings Bonds EE 300.00 Employee Savings Bonds 1 1,628.57 Weekly claims 2/28 48,646.48 SCRMA checks issued 322,490.25 322,490.25 03 Date- Date 3` Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. l � r REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 4, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present City Attorney Mark Hensley announced that the Council Members and City Manager have potential conflicts of interest with respect to the Bressi litigation and that they will not participate in the closed session discussion related to the decisions made to defend and indemnify each of them. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3 matters. 1. Schwartz v. City of El Segundo, LASC No. YC044253 2. Bressi v. City of El Segundo, LASCBC288292 3. Bressi v. City of El Segundo, LASCBC288293 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — One (1) Matter Agency Negotiator: Mary Strenn, City Manager for negotiations with City Employees Association, Supervisory and Professional, and unrepresented City employees. SPECIAL MATTERS — None. Council moved into open session at 6:55 p.m. 'T MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 4, 2003 PAGE NO. 1 ') { REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 4, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Reverend John Svendsen of First Baptist Church PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS — Mayor Gordon presented commendations to the El Segundo Youth Cheerleaders Pee Wee Division, National Champions ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. (a) Presentation from Ann Marie Wallace, Regional Representative, League of California Cities. Ms. Wallace also presented a certificate of recognition to Council Member Wernick on completion the League's "Mayor and Council Members Academy ". Joe Brandin, resident, spoke regarding agenda item 11, contract amendment with West Coast Arborists. Liz Garnholz, resident, spoke regarding agenda item 1, contract for Camp Eucalyptus construction and consent agenda item 12. Don Brand, resident, spoke regarding agenda item 1, Camp Eucalyptus construction. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 4, 2003 PAGE qNO. 2 1�� A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Mayor Gordon left the Council Chamber due to a potential conflict of interest with Agenda Item No. 1. Consideration and possible action regarding award of contract for the construction of the Camp Eucalyptus Building at 641 California Street — Approved Capital Improvement Program — Project No. PW 02 -16 (Estimated cost $405,000). Mary Strenn, City Manager, gave a report. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to a) allocate an additional funding of $200,000 from the Aquatics Master Plan and Facility Improvements Project, b) Reject the protest by the second low bidder, AWI Builders, Inc./ All West Iron, Inc., c) Waive the irregularity in the low bid and approve the substitution of the roofing sub - contractor, Golden State Roofing, included in the low bid of Capri Construction by the replacement roofing sub - contractor Bligh Pacific at no additional cost to the low bid amount, d) Award Contract No. 3132 to the low bidder, Capri Construction, Inc., in the amount of $319,000 MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR GORDON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT OF INTEREST. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 2531644 to 2531930 on Register No. 10 in the total amount of $769,887.04 and Wire Transfers from 2/8/2003 through 2/21/2003 in the total amount of $1,019,693.72. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Approved City Council Meeting Minutes of February 18, 2003. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 4, 2003 PAGE NO. 3 4. Approved Professional Services Agreement No. 3129 with Bruce Barsook of Liebert, Cassidy, and Whitmore as Chief Negotiator for the Police and Fire Associations labor negotiations. Authorized the City Manager to execute the agreement on behalf of the City. 5. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 6. Approved the purchase of a new or previously owned vehicle to be assigned to the State Anti - Terrorism Task Force Investigator. Amount shall not exceed $27,100, including the maintenance cost and police radio. Appropriate additional funds for first year maintenance. Approved the use of funds from the Citizens' Option for Public Safety (COPS) grant. 7. Approved the purchase of Arc Info software, maintenance and support for the GIS program from ESRI. (Fiscal Impact $16,500). Authorized the City Manager to execute a standard Professional Services Agreement No. 3130 on behalf of the City for $16,500 with ESRI for software, maintenance and support. 8. Approved the purchase of a computer server for Geographic Information Systems (GIS) use, including maintenance and support from Dell. (Fiscal Impact $6,500). Authorized the City Manager to execute the standard Professional Services Agreement No. 3131 on behalf of the City for $6,500 with Dell for the server, maintenance and support. Transferred $6,500 to the Capital Outlay account from cost savings in the GIS Professional and Technical Services contract. 9. Accepted work as complete for replacement of an 8" water line on Pine Avenue, between the alley east of Richmond Street and Penn Street — Approved Capital Improvement Program — Project No. PW 02 -06. (Estimated cost $244,300). Approved Change Order No. 1 in the amount of $45,100. Authorized the City Clerk to file the Engineer's Notice of Completion. 10. Adopted plans and specifications for Nash Street/Park Place street lighting conduit installation — Approved Capital Improvement Program — Project No. PW 03 -10. (Estimated Cost $35,000). Authorized staff to advertise the project for receipt of construction bids. 11. PULLED BY MAYOR PRO TEM JACOBS DUE TO A POTENTIAL CONFLICT 12. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK MOVED by Council Member Gaines, SECONDED by Council Member Wernick to approve consent agenda items 2, 3, 4, 6, 7, 8, 9 and 10. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. CALL ITEMS FROM CONSENT AGENDA 5. Consideration and possible action regarding adoption of a Resolution extending pay and benefits to City employees called to active duty with the United States Military. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 4, 2003 PAGE NO. 4 19i MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to adopt Resolution No. 4296 extending pay and benefits to City employees called to active duty with the United States Military. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 12. Consideration and possible action regarding approval of a resolution of the City Council authorizing the City Manager to bid and award contracts for the equipment, supplies and services for the FY 2003/2003 Equipment Replacement Fund, which had previously been approved in the 2002 -2003 Council budget — (Fiscal Impact = $810,900). MOVED by Council Member Wernick, SECONDED by Mayor Pro Tern Jacobs to adopt Resolution No. 4297 authorizing the City Manager to bid and award contracts for the equipment, supplies and services for the FY 2003/2003 Equipment Replacement Fund, which had previously been approved in the 2002 -2003 Council budget. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 11. Consideration and possible action for approval of Contract Amendment No. 2799 C to West Coast Arborists, Inc. for the City -wide street tree pruning and replacement program. (Fiscal Impact $26,600) Andy Santamaria, Public Works Director, responded to questions. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve Contract Amendment No. 2799 C to West Coast Arborists, Inc. for the City -wide street tree pruning and replacement program. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. F. NEW BUSINESS — G. REPORTS — CITY MANAGER — Noted that on Saturday, May 8, from 1:30 -4:00 p.m., the El Segundo Dog License and Rabies Clinic will be held at the City Plaza. H. REPORTS — CITY ATTORNEY — Announced that in Closed Session the Council decided to provide defense to the City and to individuals named in the two Bressi lawsuits listed on the agenda. REPORTS — CITY CLERK - NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Spoke regarding the Dog License and Rabies Clinic. Council Member Gaines — Spoke regarding the El Segundo Little League parade. Council Member Wernick — Spoke regarding the City's animal control program. Mayor Pro Tern Jacobs — Brought best wishes from our Guaymas Sister City. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 4, 2003 PAGE NO. 5 Mayor Gordon — Asked to agendize an ordinance for the licensing of tobacco sales in El Segundo for the next meeting. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Bill Mason introduced the new El Segundo Chamber of Commerce Executive Director Daniel Ehrler. Bill Mason spoke regarding the Beach Cities CARE organization. Naiomi McElvain, resident, thanked the Council and the Task Force for their decision to move forward with the Camp Eucalyptus project. Jack Axelrod, resident, spoke regarding an anti -war resolution. Robin Funk, resident, spoke regarding the Sister City program. MEMORIALS — Antonio Lim, husband to Perlita Lim and father of Dennis Lim, a reporter with the Daily Breeze; Kyle Michael Gilbert, son of Pam Phillips and Mike Gilbert and brother to Cyrus, Megan and Morgan. CLOSED SESSION - NONE ADJOURNMENT at 8:10 p.m. Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 4, 2003 PAGE i 9 J J EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the request from the Institute of Bellas Artes in Guaymas, Sonora, Mexico, for two students to participate in a 2 -3 month internship program at the El Segundo Community Cable. RECOMMENDED COUNCIL ACTION: (1) Accept two volunteers from Bellas Artes Institute as interns to the El Segundo Community Cable, beginning April 1, 2003 until mid -June, 2003; (2) Alternatively, discuss and take other action. related to this item. BACKGROUND & DISCUSSION: Fundacion Cultural Infantil y Juvenil Fray No Toneck A. C. Bellas Artes is a cultural arts institute in our sister city, Guaymas, where students are taught music, dance and communications skills. The institute has young professionals who have volunteered to establish a community cable studio at Bellas Artes Institute. The institute proposes that some of these young professionals come to El Segundo to learn our technology, equipment and how to set up a cable studio. The interns will work as volunteers and would not receive a salary from the City of El Segundo. All expenses with regard to this internship will be paid for by the volunteers. The El Segundo Sister City Association has arranged for the volunteers to stay with host families in El Segundo, who will see to their welfare and social activities. The City has an established volunteer program. Our community cable director has formulated a program which meets the needs of the request, as well as integrate the interns into the schedule of our community cable in order that the program not cause a hardship to our workforce. ATTACHED SUPPORTING DOCUMENTS: Letter dated March 11, 2003 from Fundacion Cultural Infantil y Juvenil Fray No Toneck A. C. Bellas Artes. FISCAL IMPACT: NONE Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required Yes _ No X ORIGINATED: Julia O. Abreu, Executive Assistant DATE: March 7, 2003 REVIEWED BY: DATE: Mary Strenn, City anager 1914 5 Fundacion Cultural Infantil y Juvenil Fray No Toneck A C. Bellas Artes Avenida Serdan y Calle 30 Guaymas, Sonora C. P. 85430 Clave 26PAR0011 N 1�O March 11, 2003 , Honorable Mayor and Members of the City Council City of El Segundo 350 Main Street El Segundo California 90245 Re: El Segundo Sister City Association - Community Cable Intern Program Dear Mayor and Council Members: As Director of Fundacion Cultural Infantil y Juvenil Fray No Toneck A C. Bellas Artes, located in Sister City, Guaymas, Sonora, Mexico, I would like to propose the following program which should be of mutual benefit to the City of El Segundo, our Sister City Associations, as well as to our cultural Institution, and the City of Guaymas. Our Institute of Bellas Artes, which teaches our young people music and dance, and communication skills, is about to establish a community cable studio for Guaymas. In this regard we would like to send to El Segundo two of our students who have studied communications to work as entry-level interns in your community cable studio for a 2 -3 month period, beginning on or about April 1, 2003 through mid -June 2003. The students are Gabriela Villalejos, age _, who is a free -lance publicist, and Claudia , age _, who is a student at the University of Monterey. Both will be involved in setting up our community cable studio at Bellas Artes. This program is not intended to cost the City of El Segundo any monies. The interns are volunteers and understand they will not receive a salary from the City of El Segundo. The program would be funded with some contribution from this Institution, the El Segundo Sister City Association and the Kiwanis Club. The El Segundo Sister City Association will arrange for both students to stay with members of the community of El Segundo, with the intent that they will totally immerse themselves in the language and culture, while learning and offering assistance as interns in your cable studio. We look forward to hearing of your acceptance of our proposal at the earliest possible date. Sincerely, Fray No Toneck, Director ). EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding annual approval of funding prior year Fund Balance Reservations, Designations, and Continuing Appropriations RECOMMENDED COUNCIL ACTION: 1. Approve funding FY 2001 -2002 reservations, designations, and continuing appropriations in the FY 2002 -2003 Budget. 2. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Included in the September 30, 2002 financial statements are a number of open purchase orders and capital improvement projects that will be completed in FY 2002 -2003. This is a formality that brings forward City obligations from FY 2001 -2002 to FY 2002 -2003. The attached list of FY 2001 -2002 fund balance reservations, designations and continuing appropriations is being submitted to the City Council for approval of an appropriation in the FY 2002 -2003 Budget. New designations for fiscal year 2001 -2002 include a designation of $94,600 for future CaIPERS retirement cost and an additional $2,000,000 for the Douglas Street gap closure. ATTACHED SUPPORTING DOCUMENTS: Schedule of FY 2001 -2002 fund balance reservations, designations, and continuing appropriations. FISCAL IMPACT: Operating Budget: $101,375,050- Total Budget Amount Requested: Reservations of $4,487,800; Designations of $20,668,850 and Continuing Appropriations of $2,166,050 Account Number: Various accounts - see attached schedule Project Phase: Appropriation Required: X Yes _ No ORIGINATED BY: DATE: Bre M. Plumlee, Director Administrative Services 3 REVIEWED BY: DATE: /7 Mary S nn, City Manager ' o2 CITY OF EL SEGUNDO 2001 -2002 RESERVE FOR ENCUMBRANCES RE- APPROPRIATED IN 2002 -2003 AS OF SEPTEMBER 30, 2002 2000 -2001 ENCUMBRANCES GOVERNMENTAL FUNDS Genera Fund - Fund 001 787,550 Special Revenue Funds Associated Recreation - Fund 108 8,050 Asset Forfeiture - Fund 109 26,700 Air Quality Investment Program - Fund 115 5,350 Home Sound Insulation - Fund 116 41,950 Facilities Maintenance - Fund 405 65,000 Total Special Revenue Funds 147,050 Capital Improvement Fund Capital Improvement Fund - Fund 301 1,821,300 Infrastructure Replacement - Fund 302 844,200 Total Capital Improvement 2,665,500 PROPRIETARY FUNDS Water Fund - Fund 501 327,450 Equipment Replacement Fund - Fund 601 284,250 TRUST & AGENCY FUNDS Expendable Trust Fund (Developer Fees) - Fund 702 276,000 TOTAL ENCUMBRANCES RE- APPROPRIATED IN 2001 -2002 4,487,800 Page 1 1 9 1 CITY OF EL SEGUNDO 2001 -2002 DESIGNATIONS AS OF SEPTEMBER 30, 2002 GENERAL FUND DESIGNATIONS Account# 001 - 252 - 0000 -1255 Designated for Community Center 2000 -2001 Designations: Designations in 2001 -02 $ 6,000,000 Account# 001 - 252- 0000 -1259 Designated for Future CalPERS Costs 2001 -2002 Designations: Designations in 2001 -02 $ 94,568 Account# 001 - 252 - 0000 -1252 Designated for Fire Mitigation 2001 -2002 Designations: Designations in 2001 -02 87,644 Designations in 2000 -01 41,235 Designations in 1999 -00 80,184 Designations in 1998 -99 40,065 Total Ending Designated Balance for 2001 -2002 $ 249,128 Account# 001 - 253 - 0000 -1253 Designated For Library Mitigation 2001 -2002 Designations: Designations in 2001 -02 17,524 Designations in 2000 -01 8,840 Designations in 1999 -00 41,535 Designations in 1998 -99 8,585 Total Ending Designated Balance for 2001 -2002 $ 76,484 Account# 001 - 254- 0000 -1254 Designated For Police Mitigation 2001 -2002 Designations: Designations in 2001 -02 85,782 Designations in 2000 -01 32,429 Designations in 1999 -00 73,184 Designations in 1998 -99 31,479 Total Ending Designated Balance for 2001 -2002 $ 222,874 Page 2 1 t 8 CITY OF EL SEGUNDO 2001 -2002 DESIGNATIONS AS OF SEPTEMBER 30, 2002 SPECIAL REVENUE FUND AND DEBT SERVICES FUND DESIGNATIONS Account# 401 - 299 - 0000 -2990 Designation for Emergency Reserve Designations in 2001 -02 $ 2,000,000 Account# 402 - 299 - 0000 -2990 Designation for Repairs & Demolition Designations in 2001 -02 $ 34,464 Account# 402 - 299 - 0000 -2990 Designation for Property Tax Dry Period Designations in 2001 -02 $ 750,000 Account# 404 - 299 - 0000 -2990 Designation for Employee Benefits Designations in 2001 -02 $ 205,902 Account# 405 - 299 - 0000 -2990 Designation for Facilities Maintenance Designations in 2001 -02 $ 88,178 Account# 202 - 299 - 0000 -2990 Designation for Debt Service Designations in 2001 -02 $ 269,914 Page 3 1 9 9 CITY OF EL SEGUNDO 2001 -2002 DESIGNATIONS AS OF SEPTEMBER 30, 2002 CAPITAL IMPROVEMENT PROJECT DESIGNATIONS Account# 301 - 246- 0000 -1246 Intelligent Transportation System Designations in 2001 -02 $ 200,000 Account# 301 - 251- 0000 -1251 Designated For Fire Station #2 2001 -2002 Designations: Designations in 2001 -02 $ 250,000 City Council Additional Designation 250,000 Designations in 2000 -01 250,000 Developer Deposit Fees Fund 702 (Morgan Stanley) 588,000 Designations in 1999 -00 250,000 Designations in 1998 -99 503,306 Total Ending Designated Balance for 2001 -2002 $ 2,091,306 Account# 301 - 256- 0000 -1256 Downtown Specific Plan Expenditures in 2001 -02 $ (172,163) Designations in 2000 -01 3,209,700 Total Ending Designated Balance for 2001 -2002 $ 3,037,537 Account# 301 - 258 - 0000 -1258 City Hall Improvements Designations in 2001 -02 $ 333,500 Expenditures in 2001 -02 (44,681) Designations in 2000 -01 452,400 Total Ending Designated Balance for 2000 -2001 $ 741,219 Account# 301 - 359 -1259 Douglas Gap Closure Designations in 2001 -02 $ 2,000,000 Expenditures in 2001 -02 (992,724) Designations in 2000 -01 2,200,000 Total Ending Designated Balance for 2000 -2001 $ 3,207,276 Account# 301 - 260- 0000 -1260 Sepulveda Widening Designations in 2000 -01 $ 1,400,000 Total Designations $ 20,668,850 Page 4 CITY OF EL SEGUNDO 2001 -2002 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2002 -2003 AS OF SEPTEMBER 30, 2002 Continuing Description Appropriation General Fund - Fund Number 001 CEDS - Economic Development 2402 6214 Professional & Technical (Downtown Analysis) 6,700 CEDS - Planning 2402 6214 Professional & Technical (Design Parking Garage) 40,000 2402 6214 Professional & Technical (EIR and Specifc Plan AFB) 64,650 Administrative Services - Business Services" 2504 8103 Other Improvements (West Garden Stair Well) 6,300 2504 8104 Equipment (4 Workstations) 45,600 Administrative Service - Information S stems 2505 8108 Computer Hardware (From ETRC List) 269,250 Administrative Services -Human Resources 2506 6223 Training & Education 5,100 2506 6262 Testing & Recruitement 8,000 Non Department 2901 6244 Intern Program 3,000 Police Department - Administration 3101 8104 Equipment (State Technology Grant - CLEEP) 26,100 Fire Department - SuI2 pression 3202 8104 Equipment (Replacement of head sets to be 27,000 interchangable with UHF and VHF radio systems) Fire Department - Disaster Pr paredness 3255 8104 Equipment (A.M. Radio OTS Grant) 28,000 3255 8104 Equipment (Magnetic Duel Purpose Whiteboard) 2,000 Public Works - Wa tewat r 4301 8104 Equipment (Portable Generators) 26,500 Page 5 201. CITY OF EL SEGUNDO 2001 -2002 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2002 -2003 AS OF SEPTEMBER 30, 2002 Page 6 O CN Continuing Description Appropriation Recreation & Parks - Parks Operations 5102 5204 Operating Supplies (Baseball Park Improvements) 18,500 5102 8104 Equipment (Street Banners) 6,900 Recreation & Parks - Communi X Cable 5102 5204 Operating Supplies (Cost for Temporary Move) 15,350 Total General Fund 598,950 Gas Tax - Fund Number 106 Streets & Highway CIP 8203 8452 Various Drainage Improvements 15,900 Asset Forfeiture - Fund Number 109 Capital OutlaX 3105 8104 Equipment (Various) 91,650 3105 8108 Computer Hardware 135,000 Asset Forfeiture Fund 226,650 vital Improvements - Fund Number 301 Public Facility CIP 8201 8475 City Hall Improvements 412,150 8201 8494 Handicap Access Ramps 99,100 Total Public Facility CIP 511,250 Recreation & Park CIP 8202 8469 Freedom Park Memorial 18,800 8202 8481 Racquetball court Refurbishment 11,600 8202 8989 Skateboard Rollerblade Facility 13,900 Total Recreation & Parks CIP 44,300 Page 6 O CN CITY OF EL SEGUNDO 2001 -2002 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2002 -2003 AS OF SEPTEMBER 30, 2002 Continuing Description Appropriation Streets & Highway CIP 8203 8483 Upgrade Imperial Ave. Vista Area 6,200 Total Streets & Highway CIP 6,200 Total Capital Improvement 561,750 Infrastructure Replacement -Fund Number 302 Sanitary Sewer Improvements 8204 8640 Sewer Pump Station #12 477,400 Facilities Maintenance - Fund Number 405 0000 6215 Repairs & Maintenance 4,400 Water Fund - Fund Number 501 Water CIP 7103 8207 Water Main Replacement 281,000 Total All Funds 2,166,050 Page 7 2 ! ) EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action for the City Library Department to accept a grant for $2,000 from the Arroyo Seco Library Network (ASLN). The grant funds are designated for library technology enhancements and will be used to upgrade internet equipment for public use that has become outdated. RECOMMENDED COUNCIL ACTION: 1) Approve the acceptance of the grant by the Library Director, Debra Brighton; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Library Department is a member of ASLN which is a regional multi -type library system established by the Library of California Act in 1998. The technology enhancement grant of $2,000 will be used to purchase an internet computer for public use that is over five years old. The other seven public internet computers will also be replaced this year with equipment replacement funds. Another technology grant from ASLN was also secured by the City for the Center Street Elementary School Library for $1, 680 to install a new computer catalog station. This catalog is the shared database with the City Library's network system. The School Board will be accepting those funds at their next meeting since the District is also an ASLN member. ATTACHED SUPPORTING DOCUMENTS: 1) Award letter from Arroyo Seco Library Network. FISCAL IMPACT: Operating Budget: 0 Amount Requested: $2,000 Account Number: 001 - 300 - 0000 - 3703;001 -400- 6101 -8108 Project Phase: 0 uired: x Yes No the revenue of the ORIGINATED BY: DATE: 3110 Q)VAVL1 -- Debra Brighton, Library Director REVIEWED BY: DATE: Mary inn., City Manager '? 7 AjZI CYO SCCO L I B R A R Y N E T W OR K The Southland'e Gateway to the Library of California 2/19/2003 Debra Brighton El Segundo Public Library 111 W. Mariposa Avenue El Segundo, CA 90245 Dear Ms. Brighton: It is my pleasure to inform you that your Arroyo Seco Library Network Technology Enhancement grant application has been approved. You will be awarded $2,000 to fund the purchase of a Gateway PC computer and 17" monitor for public internet services at El Segundo Public Library, which should be completed by June 30, 2003. Please note that: • Any funds not expended as of June 30, 2003, must be returned to Arroyo Seco Library Network. A final report on the project is required and should be received at Arroyo Seco Library Network headquarters no later than July 15, 2003. Please use the enclosed report form. The form is simple and straightforward, and may be completed by the appropriate staff. Please return the form to: Ellie Ramseyer Arroyo Seco Library Network 3675 E Huntington Drive Ste 230 Pasadena, CA 91107 Questions regarding your project or the final report may be directed to Ellie Ramseyer, ASLN headquarters (877)734 -4225 Toll Free, eram(a loc4.orq. Your check should arrive from our office in approximately two weeks. Best wishes for the successful completion of your project. Yours sincerely, Ma uth Storer Arroyo Seco Library Network, Chair 3675 East Huntington Drive, Suite 230 • Pasadena, CA 91107 • (877) 734 -4225 EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve three resolutions authorizing application for grant funds to be used in the restoration and replacement of playground equipment at Recreation, Sycamore and Holly /Kansas parks (Fiscal Impact: $21,000 in matching funds) RECOMMENDED COUNCIL ACTION: 1) Approve the attached resolutions; 2) Authorize staff to complete the necessary application forms to receive grant funding; 3) Authorize the City Manager or designee to accept and spend the grant funds; 4) Alternatively, take other action related to this item. BACKGROUND & DISCUSSION: Upon reviewing documents in the Recreation and Parks Department, staff determined that the City is eligible to receive approximately $275,000 in funding from three separate grant sources. Staff is recommending under the Roberti- Z'Berg- Harris Open Space and Recreation Program that the City apply for $49,000 to fund Americans with Disability Acts (ADA) compliant playground equipment at Sycamore Park. This grant would require a matching fund of $21,000 from the City. The 2002 -2003 budget contains the funding necessary to provide that match. Second, under the Safe Neighborhood Parks, Clean Water, Clean Air and Coastal Protection Bond Act of 2000 Per Capita Grant Program, staff is recommending application for $152,000 in total funding to provide for the installation of ADA compliant playground equipment in Recreation Park. It is anticipated that this grant would help offset the costs (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: Resolutions authorizing application for the grant funds described above. FISCAL IMPACT: $21,000 in required matching funds Operating Budget: $30,000 Amount Requested: $21,000 Account Number: 001 -400- 8202 -8642 Project Phase: N/A Appropriation Required: _Yes X No DATE: Manager 'Z/v3 2 (1 C� Background and Discussion: incurred in funding playground equipment in the Tot Lot adjacent to the planned community center in Recreation Park. The final resolution refers to a grant for which the City applied originally last year through the Los Angeles County Open Space District "Proposition A" Grant Program. Last year, the City Council authorized staff to apply for the funds to use for reimbursement of costs incurred during the construction of the roller hockey rink in Recreation Park. As a result of that application, the City received a grant amount of $74,610. Last year, staff sought to use the funds for ongoing maintenance of the rink. However, the grant agreement required a community youth involvement for the maintenance of the roller hockey facility that has proven to be difficult to implement. Accordingly, to better maximize the use that grant, staff is recommending that the City Council approve the attached resolution that would shift the use of those funds to install ADA compliant playground equipment at Holly /Kansas Park. The County of Los Angeles Recreation and Parks Department agrees that shifting the use of those funds is appropriate, and that the required community youth involvement component of the grant would be easier to implement. In addition, staff estimates that the ongoing maintenance costs of the roller hockey rink should be relatively modest. Currently, repairs are being made to control water seepage and the dampness problem in the rink. Staff also plans to sandblast the concrete and re- stripe the rink during the coming year. However, those costs should be nominal and can be managed within the general fund maintenance accounts for existing park facilities. The Council should note that staff estimates a cost exceeding $800,000 total to retrofit all of the City's playground equipment to make those areas ADA compliant. With the funding available through grant sources discussed above, it is possible to make significant headway in implementing that required program. It should be noted also that staff is also working through the City's Capital Improvement Program and CIPAC for additional funding. It is staff's conclusion that multiple funding sources will expedite the implementation of the required ADA improvements in the City's parks. 2 U ,y RESOLUTION NO. A RESOLUTION APPROVING THE CITY OF EL SEGUNDO'S APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT GRANT PROGRAM FOR INSTALLATION OF AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANT PLAYGROUND EQUIPMENT AT HOLLY /KANSAS PARK BE IT RESOLVED by the City Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Citizens of the County of Los Angeles on November 3, 1992 and November 5, 1996 enacted Los County Proposition A which provides funding to public agencies and nonprofit organizations in the County for the purposes of acquiring and /or developing facilities and open space for public recreation; B. Proposition A created the Los Angeles County Regional Park and Open Space District to administer aforementioned funds and authorized the District to develop the necessary procedures governing applications for Proposition A grant funding; C. The District's procedures require the Applicant to certify by resolution the approval of the application before submission to the District, and that the Applicant certifies through this resolution that the application for funding for ADA compliant playground equipment at Holly /Kansas Park is approved for submission to the District. D. The District's procedures require that the City of El Segundo enter into a Project Agreement with the District for the performance of the project as described in the application. SECTION 2: The City Council approves the filing of an application with the Los Angeles County Regional Park and Open Space District for funds allocated under Sections 8 131 and 3 C1. SECTION 3: The City Council certifies the following: (1) the City of El Segundo understands the assurances and certifications in the following application form; (2) the City of El Segundo understands its obligation to operate and maintain the properties in perpetuity; (3) the City of El Segundo will sign and return within 30 days both copies of the project agreement sent by the District for authorizing signature. r,jr, SECTION 4: The City Council authorizes the City Manager, or designee, as agent of the City of El Segundo to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so forth, which may be necessary for the completion of the project as described in the application. SECTION 5: The City Clerk is directed to certify the adoption of this resolution; record this resolution in the book of the City's original resolutions' and make a minute of the adoption of this resolution in the City Council's records and the minutes of this meeting. SECTION 6: This resolution will become effective immediately upon adoption and will remain effective unless repealed or superceded. PASSED AND ADOPTED this 18th day of March 2003. Mike Gordon Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 18th day of March, 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENS Y, CITY ATTORNEY �-- Karl H. Berber, Assistant City Att ey 2. ,,9DSl4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FOR THE PER PARCEL GRANT PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000. The City Council of the city of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The Per Capita Grant Program provides funds to meet urgent need for safe, open and accessible local parks and recreational facilities for increased recreational opportunities that provide positive alternatives to social problems; B. The California Department of Parks and Recreation has been delegated the responsibility for the administration of the grant program, setting up necessary procedures; C. Procedures promulgated by the California Department of Parks and Recreation require the Applicant's Governing Body to certify by resolution the approval of the Applicant to apply for the Per Capita Allocation; D. The City of El Segundo will enter into a Contract with the State of California; E. A copy of this Resolution should be included with the City's grant application in accordance with 10 Cal. Code Reg. § 4083.5(a). SECTION 2: The City Manager, or designee, is authorized to apply for a grant from the Per Parcel Grant Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 to be used for park and recreation facility improvements. SECTION 3: The City Manager, or designee, is authorized execute any required documents to receive the grant for the purposes identified herein. SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant monies identified in this Resolution for the purposes set forth herein. SECTION 5: The City Council hereby amends or supplements the City's Budget for fiscal year 2002 -2003 to appropriate the monies identified herein to pay for the retention plan proposed by the City in support of its grant application. The City Manager, or designee, is authorized to implement the purpose of this section. SECTION 6: This Resolution will become effective immediately upon adoption. Page 1 of 2 PASSED AND ADOPTED this day of , 2003. Mike Gordon, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2003, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED Mark D. Hen By: f fj f Kaif H. Ber Assistant C. Page 2 of 2 2 1 G RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FOR THE ROBERTI- Z'BERG- HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM UNDER THE CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000. The City Council of the city of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 provides funds for the Roberti- Z'Berg- Harris Urban Open Space and Recreation Program. B. The Roberti- Z'Berg- Harris Open Space and Recreation Program provides funds to local governments for acquiring lands and for developing facilities to meet urban recreational needs. C. The State of California Department of Parks and Recreation was delegated the responsibility for the administration of the grant program and promulgated necessary procedures. D. Procedures established by the California Department of Parks and Recreation require the Applicant's Governing Body to certify by resolution the approval of the Applicant to apply for the Roberti- Z'Berg- Harris allocations. E. The City of El Segundo will enter into a Contract with the State of California. F. A copy of this Resolution should be included with the City's grant application in accordance with 10 Cal. Code Reg. § 4083.5(a). SECTION 2: The City Manager, or designee, is authorized to apply for a grant with a City match of $21,026 from the Roberti- Z'Berg- Harris Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 to be used for park and recreation facility improvements. SECTION 3: The City Manager, or designee, is authorized to execute any required documents to receive the grant for the purposes identified herein. SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant monies identified in this Resolution for the purposes set forth herein. SECTION 5: The City Council hereby amends or supplements the City's Budget for fiscal year 2002 -2003 to appropriate the monies identified herein to pay for the retention plan proposed by Page 1 of 2 � the City in support of its grant application. The City Manager, or designee, is authorized to implement the purpose of this section. SECTION 6: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this day of , 2003. Mike Gordon, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2003, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPR, Mark 1 Page 2 of 2 211.-1 EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve a third amendment to Agreement No. 2831 between the City and U.S. Landscape, Inc. to provide landscape maintenance services on city - owned property adjacent to The Lakes Golf Course (Fiscal Impact: $3,600.00 for FY 2002/2003) RECOMMENDED COUNCIL ACTION: 1) Approve attached third amendment to Agreement No. 2831; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City entered into Agreement No. 2831 with U.S. Landscape services in October 2000. Since that time, the contactor has provided landscape maintenance in various City facilities, including the Sepulveda Boulevard median. Staff is recommending that the City Council approve a third amendment to that agreement to provide for maintenance services on the public right -of -way on the frontage area of The Lakes and the adjacent golf course parking lot. As the Council may recall, the project to improve the landscaping of those areas was recently completed. Because the contractor's maintenance warranty period for the completed landscape improvements expires on April 1, 2003, it is necessary that the City provide for ongoing maintenance services in the improved areas. (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: Third amendment to Agreement No. 2831. FISCAL IMPACT: $7,200 annually Operating Budget: $182,900.00 Amount Requested: $3,600 for FY 200212003 Account Number: 001 -400- 5102 -6206 Project Phase: N/A Appropriation Required: _Yes X No 49:!� 12,! s3 Mary Stre , City Manager D Background and Discussion (con't): U.S. Landscape has proposed to perform the necessary maintenance of the frontage area adjacent to The Lakes for an additional fixed - amount of $600.00 /mo. The fiscal impact for the remainder of the current fiscal year would be $3,600.00. The annual fiscal impact would be $7,200.00). The total budget for contract landscaping services in the City is $182,900. THIRD AMENDMENT TO AGREEMENT NO. 2831 BETWEEN THE CITY OF EL SEGUNDO AND U.S. LANDSCAPE, INC. THIS THIRD AMENDMENT ( "Amendment ") is made and entered into this 1St day of April 2003, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "City), and U.S. Landscape, Inc., ( "Contractor'). 1. Pursuant to Agreement No. 2831 ( "Agreement "), executed by the parties on or about October 3, 2002, is amended to read as follows: SCOPE OF SERVICES. Contractor agrees to perform the services set forth in attached proposal, which is incorporated herein by reference. Contractor represents and warrants that it has the qualifications, experience and facilities to properly perform these services in a thorough, competent and professional manner and will at all times during the term of this Agreement possess valid business license as required by law, including, without limitation, a valid El Segundo Business License. Contractor will begin performance under this Agreement on April 1, 2003. Contractor will complete each of the tasks in Exhibit A to the City's satisfaction. If the City is not satisfied with such services, the Contractor will work on the matter until the City approves of the service. Further, the Contractor will complete the services set forth in Exhibit A strictly according to the listed schedule. The term of the Contract will be for time listed in the attached schedule or as otherwise agreed by both parties. The City agrees to pay Contractor $600.00 per month for these services. 2. The attached Proposal which is incorporated by reference, adds to the Contractor's Scope of Services in the Agreement. 3. This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together shall constitute one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2831 will remain the same. [Signatures on following page] 2 CITY OF EL SEGUNDO, U.S. LANDSCAPE, INC. a general law city. Mary Strenn, President City Manager ATTEST: Cindy Mortesen, City Clerk APPROVED A , 'b Mark D. He y, By: ' Karl H. Berger, Assistant Citvj Proposal U.S. LANDSCAPES, INC. 18011 Clearwater Circle Huntington Beach, CA 92648 Tel (714) 847 -0229 Fax (714) 847 -5141 License C27- 784848 Proposal Submitted to Phone CITY OF EL SEGUNDO 310 527 -2709 Street 350 MAIN STREET City, State, and Zip Code EL SEGUNDO, CA 90246 Architect ( Date FEBRUARY 13, 2003 Job Name LANDSCAPE MAINTENANCE Job Location GOLF COURSE PARKING LOT AND FRONTAGE Date of Plans Contact Name I J MARK TREJILLO We hereby submit specification and estimates for LANDSCAPE MAINTENANCE FOR GOLF COURSE PARKING LOT AND FRONTAGE PER CURRENT LANDSCAPE MAINTENANCE CONTRACT SPECIFICATIONS. MONTHLY PRICE: $ 600.00 We propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of Dollars ($ 0.00) All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above Specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workers' Compensation Insurance. ACCEPTANCE OF PROPOSAL - The above prices, specifications, and condition are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Fax # 310 - 414-0911 Authorized Signature C' NOTE! This proposal may be withdrawn by us if not accepted within 30 days Signature: Signature: EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the approval of contract on a single- source basis with RBF Consulting (RBF) to provide mitigation monitoring services for the operational impacts related to the Hyperion Waste Water Treatment Plant. Contract may be extended from year to year not to exceed three years. Total cost not to exceed $ 60,000 for fiscal year 2002-2003. RECOMMENDED COUNCIL ACTION: 1. Authorize Mayor to execute agreement approved to form by City Attorney; 2. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Since 1992, RBF has successfully provided mitigation monitoring services to the City of El Segundo for the environmental impacts related to the ongoing expansion of the Hyperion Waste Water Treatment Plant. The plant completed its major expansion project in November 2000, yet monitoring the daily operation of the plant is still critical to this community because of the ongoing impacts that may be caused by the day -to -day operation of the plant, such as odors, vibration, or lights. This agreement will continue the services RBF has successfully provided the City and will help ensure compliance with the new Hyperion Monitoring Agreement. RBF has assigned a Project Manager in the company as the new mitigation monitor to help continue the valuable communication between the City of El Segundo and the City of Los Angeles and oversee the implementation of the Hyperion Monitoring Agreement. Because of the new agreement with the City of Los Angeles and new mitigation monitor it is necessary to have a new agreement with RBF. (Continued on next page) ATTACHED SUPPORTING DOCUMENTS: 1. Scope of Services; and 2. Schedule of fees FISCAL IMPACT: Operating Budget: $60,000 ($25,000 annually contributed from the City Los Angeles) Amount Requested: 0 Account Number: 117 - 400 - 8601 -6206 Project Phase: N/A Appropriation Required: —Yes X No ORIGINATED BY: DATE: /\- LA A'h ate._ J es . Hansen, Director of Community, Economic and Development Services Department ReVIEVIED BY: DATE: 7 Mary Stre ity Manager v3 10 BACKGROUND & DISCUSSION (continued) The budget for the mitigation monitoring program is $60,000 for the 2002 -2003 Fiscal Year. A portion of that, $25,000, will be funded by the City of Los Angeles. This selection is on a single- source basis. With ten years of experience, RBF is uniquely qualified because of their extensive expertise regarding the operation of the plant and the impacts to El Segundo. In addition, RBF has an outstanding work record addressing the needs of the City of El Segundo. P: \PBS\jurjis \StaffReport \RBF services 2002- 2003.doc 2 f ;� EXHIBIT A SCOPE OF SERVICES Consultant will provide the following services but not limited to: • Log reported odor complaints and HTP responses and follow up as needed; • Regularly communicate and coordinate with the City of Los Angeles Mitigation Monitor; • Attend Citizens' Forum (nighttime meeting every other month); • Attend informal Citizens' Forum (lunchtime meeting every other month); • Attend special meetings with City staff, as required; • Perform nighttime light surveys of HTP, as needed; • Attend field investigations of HTP and keep up to date with the Plant; • Review and comment on HTP Planning and Design Studies & Construction Documents; • Communicate /coordinate with AQMD as needed; • Prepare special studies and reports as related to HTP MMIP; • Communicate /coordinate with County Sanitation District, as needed; • Communicate /coordinate with Los Angeles Vector Control District, as needed; • Attend HTP Odor Task Force meetings; • Review and comment on final HTP Odor Task Force Reports; • Attend monthly Integrated Resource Planning meeting (temporary task); and • Communicate /coordinate with any agency as needed or requested;, P:\Planning & Building Safety\Tudis\Staff Reports \RBF\RBF scope of services 2003.doc sr ti EXHIBIT 8 - COMPENSATION r-C3NSULT|NG HOURLY RATE SCHEDULE Effective January. ZDO3 OFFICE PERSONNEL -------------- -_-_-...................... ............... ...... .............. Principal...... _........ __....... ...... _ ........... ______ Project Director .... _ ... _ ............ ................... ____ Project Manager ................................. ___ ..................... � Structural Engineer .................. ....... ................ ... ............ Electrical Engncer_ ...... .................... ................ ......... _ Senior EnQmeer/Sento,P:anne,---. ,____ ............ Landscape Architect .'.-............. ............ ....... ._-- Project Planner .............. -. .... .............. Environmental 3pmelaUa .......... - ... ......... ...... ... ___ Corrosion Engineer, ....... ......... ............. - .......... ............ Design - DesigneriMapper _--------. uesigoernPlannc,_---__-'_-_'_-_-.--. GISAnalyu_ ....... .... ------ ........... _...... .... _-............ Graphic. ........ ____ ............... ............. -_-___ Environmental AnwlyoUfxaffPlanoer---_ ..................... � Design Technician ...... ..................... ........ ..... .............. Assistant EnginmwriPlanner--.- ....... ___ .......... -.......... Engineering Aid/Pnnn|ng Aid ....................... ...... ............ - FIELD ------`-----'-~...-.-.--$2O0-OQ ___ ............. .17000 ........ ... ........ -------...... ,-.-.-1515.00 ---...... -............. �-.' -----'18500 ------�----.--'---_�--'1D��0 ---'--------'� -^~-----'��D�� ........ ........ -.~_ ......... .... ..... --...... 115,O0 -.......... --'-...... -- ......... ____ ......... 110.M ........... 105.00 -........ ...... ''-'--- .............. - .... 1O0.00 _.......... _- ... ---...... .......... ......... -100,U0 ....... ....... ---- ............... ........ ........ --,$6, 00 ........ ............. ....... -.......................... ...... 84,08 ---'---------------- ....... - ...... ___ ......... ---'_--_............ 74.00 ~'- 73,00 -................. _ .......... -.-''......... ...... _.7U40 -~-----^-'~~^-^-^'^-----.WOO ............... _,__-........ ........ -.04.0O 2-Penson Survey Crew __ l __ __'_, Cvev ........... ........................ _'_ ............. ____^___ ____ ........ ....... .~-132.D0 Field Supervisor . Construction Manager ........... ........ ...... ---'............. ......... ---------------_-_S13�DQ we��nL �aouVmr ............. ............. ---.......... -'_............. ---.-__...... -� 1 5�00 Senior Cpns!mchuninspector ........ ----........... _ ....... .......... .............. Qa.U0 'Construction � ....... ....... .................. .............. ....... ................. . 87.00 Field Office Enginoar.. '''` ''' .......... t .............. .82.00 Construction Technician . Perm - Processor - '----'----------------------^-'-----.----�S850O ClamcakVVpnd Processing ................... -'--............ --.......... ........... _'- ....... ----------- 45.0O (' vnoultmtion Relative h? Legal Actions ......................... _-_--'___----............ .......... _27O.0D Vehicle Mileage Noif.6 filueprrnting.reproa��m��W��a��l�A S�� /=�m�nwrro �,�n) wuuen�u^y,ume��*co�m�/souu�uu/tao,en°eso�mnme*xmeoato'aumm/a,auon.,uueposxm^o,�msu,�wonoao `"^^�ou� PLANNING V C)EoImN fk ooNSrRuCr/om 1.3 A ,"' PF~°v~" c�em'a�cur�� m~nre^ ',*cumw`�ro�°o�o�� m»m^oaa� ^3')1 �� EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: March 18, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action regarding award of contract for elimination of Sanitary Sewer Pump Station No. 12 located at the north side of Oak Avenue (address is 117 West Oak Avenue) - Approved Capital Improvement Program — Project No. PW 03 -02 - (contract cost = $313,500). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Award contract to the lowest responsible bidder, Berkeley Engineering Company; (2) Authorize the City Manager to execute the construction contract on behalf of the City; (3) Authorize $65,000 for construction management and construction contingencies; (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: (Background & discussion begins on the next page.........) ATTACHED SUPPORTING DOCUMENTS: 1. Bid results. 2. Location map. FISCAL IMPACT: Capital Improvement Program: $510,000 Amount Requested: $378,500 Account Number: 302 - 400 - 8204 -8640 Project Phase: Award of contract Appropriation Required: No ORIGINATED BY: DATE: March 11, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: --, - / DATE: 3 Mary Strenn, City Ma er i� 20030318 — Award of Contract of Sanitary Sewer Pump Station No. 12 — PW 03 -02 11 2 2 n �a 4 BACKGROUND & DISCUSSION On February 4, 2003, the City Council adopted plans and specifications and authorized staff to advertise the project for competitive bids. Staff received a letter from the 2nd lowest bidder, Value Engineering, Inc., requesting to deem the lowest responsible bidder, Berkeley Engineering Company, as "non- responsive" due to not correctly filling out the bid sheet. Staff reviewed this request and determined it to be of a minor clerical error. Berkeley Engineering Company has performed similar projects and their references were favorable. Staff recommends award of contract to the lowest responsible bidder, Berkeley Engineering Company, in the amount of $313,500. The total cost of this project, including costs for the construction management, is $378,500. 20030318 — Award of Contract of Sanitary Sewer Pump Station No. 12 — PW 03 -02 22 BID RESULTS Berkeley Engineering company $313,500 Value Engineering $333,080 Valverde Construction, Inc. $363,275 Beador Construction Company $378,300 Clarke Contracting Corporation $397,470 Vasilj Inc. dba: Ivanko $406,900 Atlas- Allied, Inc. $494,670 20030318 — Award of Contract of Sanitary Sewer Pump Station No. 12 — PW 03-02 U) O W IAlNn00 S3139NV S01 AMj 3NUGH1MVH 30 A110 } 2 1 oA1B 00310 NVS ~ Q I Y03N31J b) ti < m I o . m m m o n n r '3AV SISI `� o N UL.1u r ` I ICI n JI m _ OAl6 N011YIAV '1'V m ��.` OpOnO A113 1103 OI Nd'A P Q f— �- LP J •• SY10n00 1 J SY1Sn001 3AY OON003tl Z < ; > T1tlOJ < 31YAItld)'AM F w ; 'Otl A31n0, * 1v1N3NI1NOJ Q a O. z m 3NIl NTAHS ` OM131Y Z , a6 1S m10dY' \ 15 HSY--40- AVM- MYYd ? V s Il f d. 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RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the project for receipt of bids; and (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The current Park Vista Operations Plan includes a project to paint the exterior of the Park Vista Senior Housing. The facility's exterior surface is approximately 50,000 square feet and has not been painted since Park Vista was originally constructed in August, 1987. The project includes power washing the exterior of the building and sealing cracks and other visible deficiencies before painting. Based on the bids received at a later date, all or a portion of the Park Vista building will be painted. ATTACHED SUPPORTING DOCUMENTS: Location map. FISCAL IMPACT: Operating Budget: Park Vista Senior Housing Amount Requested: $92,000 Account Number: N/A Project Phase: Adoption of plans and specifications Appropriation Required: No ORIGINATED BY: DATE: March 11, 2003 c�et�a- Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, City ana 20030318 — Adopt Plans and Specifications for Park Vista Exterior Painting — PW 03-05 12 t LU t O W I AiN(100 S3139NV SOl AM3 3NUGHIMVH .40 A110 HZ I OAIS 09310 NVS Q I Va3N310 O < a < m 5 m m °i m N N N N N 3Atl $IS) \ 0 A M T UL1 Ll r � �` J I II jI OPP. RIM 'OAl9 NOIIVIAV opuno A41 .3 I603 F ° > 1 HArI P J SVIOnoo tl10 sVI0n00 1 3AV OON003tl Q .• 3 of T/NOO 0 1 _ 4 cm W ; 'ON A31n0, * 1r1N3NIINOJ _ 3NIl N33tl9 ` Otl13W 3 1S 011Odv' Ul W '1S —► II —► < 66 0 F #4 SVSVN Z —!t g AVM. 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Z rllNOl Q '15 allNOl < Q I al '1J A 1NVOa b 1S VUH31S = IOW 3HONVIO 1 ❑❑ ❑O ®B lS NN31 Z ® 1S XOO l3MS Z = a - 1 3 A Q® - 1s VN38r M u M - w N 11—x{ N W N ° 1S ONVONvl$ 7 N i ©tl dd3d F=B=1 N r +,P a�B�e 'LS NIVN y N'I' q P�' J A I' A • PHO } tl EE� ®e 1S ONONIIOItl E El 15 OtlO0N00 [E1EE��e 15 VINIOtlIA < v B ^� _ ® 'ls ONIIIHM i I-��i -CAI m ❑ = r 15 V151A tl1101 Q S a a i a a i A3llVA ' LL o Z 1$ 1UH3111H uj i Lo .1530 1S vOJnA 'A P0. \ LL. — = N � iopuno9 Apo IvVM ��s \ 0 _j ^O PNG6 =y w LY _ O ; OEL O CL M O_ OF o z O a U LLI W LL. U Z O J - c� N U a d a M 1` I co Z W J W 2 2'i` EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: March 18, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action for adoption of plans and specifications for installation of roof structures over the Maintenance Facility bins - Approved Capital Improvement Program — Project No. PW 01 -21 — (Fiscal Impact $160,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: As part of a settlement agreement with the California Regional Water Quality Board, Chevron USA, Inc., has provided $170,000 to the City of El Segundo for two (2) projects to be used for storm water mitigation measures. This project includes, the installation of roof structures over the Maintenance Facility bins, which will provide metal shelters over the existing construction material bins. The second project, a public awareness program (which is also on this agenda), will provide additional information on storm water pollution prevention measures and other environmental issues. The installed metal bins will provide cover for construction material during the rainy seasons and will prevent these materials from being washed away to the storm drain system. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Capital Improvement Program: $170,000 Amount Requested: $160,000 Account Number: $130,000 301 - 400 - 8201 -8510 $ 30,000 405 - 400 - 0000 -6215 Project Phase: Advertising Appropriation Required: No ORIGINATED BY: DATE: March 12, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, City Ma er 13 20030318 — Adoption of Plans and Specs for Roof Structures over the Maintenance Facility Bins 22S EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: March 18, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action for approval of the reimbursement agreement between the City of El Segundo and Shell Pipeline Company for pipeline relocation for the Douglas Street Gap Closure / Railroad Grade Separation Project - Approved Capital Improvement Program - (estimated cost = $500,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve the reimbursement agreement; (2) Authorize the City Manager to execute the agreement on behalf of the City; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Shell Pipeline Company has two (2) pipelines (one — 8" diameter and one —10" diameter) within the area designated for construction of the Douglas Street Gap Closure Project. These pipelines need to be relocated to facilitate construction of the project. Shell pipelines has estimated the cost of design and construction of the pipelines relocation work to be $500,000. The enclosed reimbursement agreement has been prepared by Shell Pipeline Company and approved as to form by the City Attorney. ATTACHED SUPPORTING DOCUMENTS: Reimbursement Agreement between the City and Shell Pipeline Company. FISCAL IMPACT: Capital Improvement Program: $1,600,000 Amount Requested: $ 500,000 Account Number: 301 - 400 - 8203 -8949 Project Phase: Under design Appropriation Required: No ORIGINATED BY DATE: March 12, 2003 A. 4-� Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, A ager X70,3 20030318 — Approval of Reimbursement Agreement between El Segundo and Shell Pipeline for Douglas Street Project 14 RECEIVED shell Pipeline Company LP 20945 S. Wilmington Avenue Carson, CA 90810 -1039 MAR 3 2003 Phone 310- 816 -2056 Fax 310 - 816 -2235 PUBLIC WORKS ENGINEERING February 26, 2003 REIMBURSEMENT AGREEMENT FOR PIPELINE RELOCATION DOUGLAS ST. GAP CLOSURE, INTERMODAL TRANSIT CENTER & RAILROAD GRADE SEPARATION PROJECT By letter dated July 24, 2002, the City of El Segundo ( "CITY'S notified SHELL of its plans to extend Douglas Street, north of Rosecrans Avenue to Alaska Avenue, by means of constructing a grade separation structure at the Metro Green Line Station and Burlington Santa Fe Railroad tracks. The Project will necessitate the relocation of two petroleum pipelines owned by SHELL as shown on CITY's 100% design plan drawing nos. U -2 and U -3 attached hereto collectively as Exhibit "A ". SHELL is prepared to relocate these pipelines subject to the following: As hereinafter provided, CITY hereby shall pay SHELL, the actual cost of all materials, inspection, oversight necessary to complete the relocation, including but not limited to contract labor, inspection, company labor, vehicles and other equipment, materials (at replacement cost), plus a fee equivalent to 20% of the direct costs incurred by SHELL for completing the work for general office administration and other indirect costs ( "administrative overhead'. The estimated cost of the Project is $500,000.00 as indicated on the "Estimate of Construction Cost" attached hereto as Exhibit `B ". 2. SHELL will use its best efforts to commence the work and complete it within 60 days of receipt of a signed copy of this letter, final construction drawings showing a new pipeline alignment acceptable to SHELL, along with acceptable easement or franchise rights, as applicable. CITY shall acquire or provide said rights as needed, in advance of construction, at City's sole expense. Any new easements acquired by CITY on SHELL's behalf shall be on an easement form provided by or approved by SHELL in advance. 3. CITY's acceptance of this letter agreement will evidence CITY's concurrence in 's employing a qualified pipeline contractor of its choice on a force account or bid basis for the work. 4. Within a reasonable period of time after 's work is completed, SHELL will furnish CITY with an itemized statement of 's actual cost and CITY shall pay SHELL the full amount within 60 days of receipt of said invoice. 2 30 5. SHELL will provide CITY with as -built drawings within 90 days of completion of said Project. 6. INDEPENDENT CONTRACTOR. CITY and SHELL agree that SHELL will act as an independent contractor and SHELL will have control of all work and the manner in which it is performed. SHELL is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct SHELL as to the details of doing the work or to exercise a measure of control over the work means that SHELL will follow the direction of the CITY as to end results of the work only. 7. AUDIT OF RECORDS. SHELL agrees that CITY, or its designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. SHELL agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. SHELL further agrees to maintain such records for a period of three (3) years following final payment under this Agreement. SHELL will keep all books, records and accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement 8. INDEMNIFICATION CITY agrees to indemnify and hold SHELL, its employees, agents and independent contractors, free and harmless from any liability whatsoever, based or asserted upon any act or omission of CITY, its officers, agents and independent contractors of any kind or nature relating to or arising from the construction of the Douglas Street Undercrossing Project within its property or rights of way, save and except claims or litigation arising through the alleged negligence or willful misconduct of SHELL or SHELL's use of CITY property or rights of way. CITY agrees that SHELL will not be liable for any damage to the surface of the land, plants, grass, shrubbery, trees or any other improvements resulting from or relating to the work defined in this Agreement, except that SHELL will be liable and must indemnify CITY from and against any liabilities, claims, and costs resulting either from the activities of SHELL employees, agents or contractors or from spillage, release or discharge of petroleum products or other hazardous substance from the pipelines. `j. 9. INSURANCE. Before commencing performance under this Agreement, and at all other times this Agreement is effective, SHELL will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Commercial general liability: Business automobile liability Workers compensation Limits (combined single) $1,000,000 $1,000,000 Statutory requirement. Commercial general liability insurance must meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds ", but only to the extent of the liabilities assumed hereunder by Shell under said insurance coverage, and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such insurance must be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. Automobile coverage will be comparable to an ISO Business Auto Coverage Form CA 00 01 O6 92, including symbol l (Any Auto). SHELL will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement or endorsements as required herein as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A: VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. SHELL will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. SHELL reserves the option to self - assume any insurance obligations under this contract. The election to self - assume these insurance options does not broaden or in any way change SHELL's responsibilities under the contract. Should SHELL, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at SHELL's expense and deduct the cost of such insurance from pavments due to SHELL under this Agreement or terminate. 10. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 11. AUTHORITY /MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's city manager, or designee, may execute any such amendment on behalf of CITY. AGREED TO AND ACCEPTED THIS DAY OF 2003. SHELL PIPELINE COMPANY LP . , Its: CITY OF EL SEGUNDO 23 1 4 _ a — W zo W a n � 5p`0 J,3 w F � V °o a �U^ \O •�• z_ 0 o u -- cc / m O . OA \�\ ,moo" / •�• o CD a LLJ •V �� L- 'oAu w a w w O I e \ /" 1p 1p u 1- ° o va _ 10 xa= °o o a a, LU o'er .n �ozc`-i ao O 2 az a o- -;=OKO 'I -\I o - w II ° S S W aNw a w .. iI 3 W o— z wwa ° - _ is svnonoa .tf. N13 J8 9S•bl tl1S = x p _w �� - c� n P . � \ \ �, ,. .- •� � \bar � � ;� " o zo uO lg'£b 1S sV1On00 09'59 -£1 V1S { 3 a - .910. 3411 'IZ•!I V1S B£ 1 oa a w o '90 13iJ 110 3NI1 3dld I I - �' J � �•N 31313Vd .91 JO ON3 � \¢b` - ~ IT - ZO _-�p-n t33HS 335 \ , III W tl u N� No no -m ¢O 133diS sV19noO OO•£I V1S 3N11H31VYJ - wm wm wm wo ono wm ocw.ro Z a 8 e G e o zo - zsurvss3uxuan - 3ne.a.o-.n +ze . »s .. z4z.re�.w• o.e. •s ra •a oi,m cooz.azizo 23 I Z z 80 z Noi z ¢m 0- 11 .0 -Woz 0 D 0.— oz -0 .0 0 w... .2 / 2 Z to �z V 02 LL 2 Z ,65.5 O O i i ui > L-uj .0 Few P aj z 0 o Z-W O Z22 LLj V) L 'o o —o LLJ F z > > "D7, Wm �o �o WZ z G S 8 J, I 1 .01 VIS 65, 0 ENO PS St �z IA PtG S �01 / Z to LL 2 C4 ,65.5 O O i i ui > L-uj .0 Few P aj I 1 .01 VIS 65, 0 ENO PS St �z IA PtG S rr Z to LL 2 C4 ,65.5 O O i i ui > L-uj .0 Few FQ SO g 0 87.8 C3 0 (l� Z to LL 2 C4 ,65.5 O O i i ui > L-uj .0 Few P aj LLj V) L LLJ F 0 87.8 C3 0 (l� ESTIMATE C XH115 / T ESTIMATE OF CONSTRUCTION COST PROJECT: Douglas Street Relocation of 10" Ventura Crude & 8" LAX Products iESTNO. 1 AFE# P.02134 P.02135 PREPARE[ BY: Vince Eccieston DATE: 07/20/03 SHEET 1 OF I NO. CAPITAL EXPENSE TIEh4 RE UNITS DESCRIPTION S /UmT EMWWN S/UNU HR M111 MATERIAL 1 560 lin. ft. 10.75"O.D. x .365' Wall X-42 Coated with Pritec 15 8400 2 560 lin. ft. 8.625"O.D. x.322" Wall X-42 Coated with Pritec 12 6720 3 5 each 10.75 "O.D. Std Wall Grd B 45 3R elbow 500 2500 4 5 each 8.625 "O.D. Std Wall Grd B 45 3R elbow 250 1250 5 1 lot FIELD COATING 5000 5000 6 800 lin. ft. WARNING MESH 1 800 7 1 lot MISC. FITTINGS 3000 3000 TOTAL MATERIAL 1 520 lin. ft. LABOR Labor to fabricate 8" 165 85800 2 520 lin. ft. Labor to fabricate 10" 245 127400 3 2 lot X -ray 6000 12000 4 2 lot Hydrotest 3rd party witness 2000 4000 5 30 days Inspector w/ vehicle 600 18000 6 1 lot Line drain/ purge 10" 15000 15000 7 1 lot Line drain/ purge 8" 15000 15000 8 1 lot Engineering 20000 20000 9 1 lot Drafting/ Surveying 10000 10000 10 440 lin. ft. Remove/Dispose old 8" pipe 60 26400 11 440 lin. ft. Remove/Dispose old 10" pipe 60 26400 TOTAL LABOR ENTER CAPITAL CONTINGENCY % 10.00% ENTER EXPENSE CONTINGENCY % 10.00% 33487 ADMINISTRATION OvERIEAD 20.00% 72254 TOTAL CAPPI'AL TOTAL EXPENSE 493,411 TOTAL CAPITAL ROUNDED TO TOTAL EXPENSE ROUNDED TO 493,000 GRAND TOTAL SAY Douglas St Reloc 2003 Est. 1 of 1 TOTAL 26590 18000 15000 15000 20000 10000 26400 360000 $493,000 $500,000 2/20/2003 36 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: March 18, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action to authorize an additional $78,000 to the Los Angeles County Department of Public Works for right -of -way acquisition services for the Douglas Street Gap Closure / Railroad Grade Separation Project - Approved Capital Improvement Program - (estimated cost = $78,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve an additional $78,000 to the Los Angeles County Department of Public Works; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: (Background and discussion begins on the next page............) ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Capital Improvement Program Amount Requested: Account Number: Project Phase: Appropriation Required: $1,600,000 $ 78,000 301 - 400 - 8203 -8949 Right -of -way acquisition No ORIGINATED BY: DATE: March 11, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: Mary Strenn, CitfganKor DATE: �7 03 15 20030318 - Authorize Additional $78,000 to LACDPW for Right -of -way Acquisition Services for Douglas Street Project 2 37 BACKGROUND & DISCUSSION On October 3, 2001, the City Council authorized $97,000 to the Los Angeles County Department of Public Works for providing right -of -way acquisition services for the Douglas Street Project. The County was retained by the City since it is certified to procure right -of- way for federally funded projects. The original scope of the County services included only right -of -way acquisition work based on final design. To expedite the project schedule the County was requested to perform surveying required by the property owners and to revise their right -of -way work to accommodate design changes resulting from property owner negotiations. Assistance from the County was also requested regarding easements for oil company pipeline relocations. The County has estimated the additional cost of the above services to be $78,000. 20030318 - Authorize Additional $78,000 to LACDPW for Right -of -way Acquisition Services for Douglas Street Project 1 3 EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action for approval to award a contract on a single- source basis to Rogers & Associates to provide environmental outreach and educational program — (Fiscal Impact = $40,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve contract award to Rogers & Associates to provide an environmental outreach and educational program on a single- source basis; (2) Authorize the City Manager to execute the standard professional services agreements on behalf of the City for an amount not to exceed $40,000 with Rogers & Associates; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: (Background & discussion begins on the next page......) ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Capital Improvement Program: $40,000 Amount Requested: $40,000 Account Number: 301 - 400 - 8201 -8510 Project Phase: Award of contract Appropriation Required: No ORIGINATED BY: Q/a. DATE: March 12, 2003 ..w Andres Santamaria, Director of Public Works REVIEWED BY: DATE: r Mary Strenn, City Ma er 20030318 — Award Contract on a Single- Source Basis to Rogers & Associates for Environmental - Educational Program ■ 6 2 3 BACKGROUND & DISCUSSION As part of a settlement agreement with the California Regional Water Quality Board, Chevron USA, Inc., has provided $170,000 to the City of El Segundo for two (2) projects to be used for storm water mitigation measures. This project, a public awareness program, will provide additional information on storm water pollution prevention measures and other environmental issues at a cost of $40,000. The remaining funds will pay for the installation of bin covers at the Maintenance Facility. The County of Los Angeles currently uses Rogers & Associates to provide public awareness programs. To maximize the use of funds, the pre- existing program will be used. Some components of the services provided will be an on -going environmental broadcast campaign with NBC Channel 4, which will include environmental tips, promotions, news and other elements; a school outreach program to El Segundo elementary schools as previously conducted which will reinforce the "Three R's" (reduce, reuse and recycle) as well as information on storm water pollution prevention, and participation in the El Segundo Annual Hometown Fairfeaturing environmental games and environmental information sharing. 20030318 —Award Contract on aSingle- Source Basis to Rogers &Associates for Environmental - Educational Program EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding waiving the formal bid process and contracting with Marcor Remediation, Inc., as single source vendor to mine, clean and repair the firearms range at a total cost not to exceed $15,000. RECOMMENDED COUNCIL ACTION: (1) Approve contract with Marcor Remediation, Inc., and authorize the City Manager to execute the contract in a form approved by the City Attorney. (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Due to normal service use, the bullet trap needs to be mined and cleaned. The range also needs repair to several portions of the condensed rubber ballistic tiles used for soundproofing. The range was built and has been in service since 1978. The range's smash plate bullet trap system was replaced in 1997 with a ballistic rubber material to prevent a blow back and ricochet problem that occurred when the smash plate started to deteriorate. This ballistic rubber material is made from shredded used tires and absorbs the impact of bullets, which eventually migrate to the bottom of the trap. Continued... ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $200,000 Amount Requested: $15,000 Account Number: 120 -400- 000 -8104 (COPS Grant) Project Phase: N/A Appropriation Required: _Yes X No WRn.711MH I cu: �� arc , no -Jack Wayt, dh*f of Police REVIEWED BY: DATE: MaAStr , City Manager �7�J 17 214 Background and discussion continued The trap containing the ballistic rubber is nearing its capacity of spent bullets and needs to be mined. This is normal servicing, which collects spent bullets by vacuuming out the ballistic rubber, removing the bullets and other debris, cleaning the trap of hazardous contaminates, and returning the original ballistic rubber into the trap. Also in 1997, condensed rubber ballistic tiles were added to sound proof the range. These tiles (2'x2'x1'/Z ") were attached to the sidewalls of the range and to the six overhead baffles. Also due to normal service use, some of these tiles have been damaged by bullet strikes near the receiving area of the trap. The damaged tiles have warped and the plywood used to attach the tiles to the sidewall has splintered and is contaminating the trap. The last three baffles closest to the trap have also been damaged and require replacement of the plywood and the condensed ballistic rubber tiles. Blow back from the splintered plywood and the trap nearing its capacity limit of spent bullets, increase officer safety risks during range use. Although the range still operates within acceptable safety limits, it is recommended that this service and repair occur as soon as possible. Proposal: Marcor Remediation, Inc., to do all the mining, contaminate cleaning and hazardous waste disposal and sub - contract with Super Trap, Inc., to do the replacement of the condensed rubber ballistic tiles. Marcor Remediation, Inc., exclusively sub - contracts to Super Trap, Inc., for all range repair work. Super Trap, Inc., upgraded the range in 1997 and will use the same materials and construction methods to ensure that all repairs remain consistent with the previous upgrades. Super Trap, Inc., exclusively sub - contracts hazardous waste removal to Marcor Remediation, Inc., and has deferred to Marcor as the prime contractor for insurance reasons. EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to waive the formal bidding process on the purchase of five fully equipped BMW motorcycles, radios, and related motorcycle equipment (trickle chargers, covers, etc.) for the El Segundo Police Department traffic division. The purchase would piggyback on the existing California Highway Patrol contract (No. 2340 - 008 - 1013 -6) awarded to A &S BMW located in Roseville, California. The amount shall not exceed $114,000 using grant and equipment replacement funds. RECOMMENDED COUNCIL ACTION: (1) Approve the purchase of five new BMW motorcycles, radios, and related motorcycle equipment using funds from the Citizens' Option for Public Safety (COPS) grant and the equipment replacement account. (2) Authorize the City Manager to execute a Professional Service Agreement for motorcycle service with one or more of the three local BMW dealerships. (3) Approve the auction sale of the current fleet of Kawasaki motorcycles, and place those funds back into the General Fund Account (001- 300 - 0000 - 3901). (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The police department traffic division conducted detailed research on the current trends and advancements in traffic enforcement motorcycles. Staff focused on two manufacturers: BMW and Kawasaki, which both currently produce motorcycles specifically equipped for law enforcement use. With significant advances in the technological development and capacity of the motorcycle, it is time to examine the department's motorcycle needs relative to safety, utility, longevity, and costs (purchase, operating /maintenance and buy back). Currently the police department has five Kawasaki motorcycles which are near or due for replacement. The intention is to replace them with five BMW motorcycles. Continued... ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $100,000 (COPS grant) / $49,000 (equipment replacement account) Amount Requested: $114,000 ($65,000 from COPS grant / $49,000 from equipment replacement) Account Number: 120 - 400 - 000 -8104 (COPS grant) / 601 - 400 - 3101 -8105 (equipment replacement account) Project Phase: N/A Appropriation Required: _Yes X No UMUMA i t,4 t5r, DATE: March 11, 2003 1l1 Aek Wavt, C ief of Police REVIEWED BY: DATE: Mary Stre ,City Manager 18 2 4.r) BACKGROUND & DISCUSSION CONTINUED: The study (available for review) includes the evaluation of the new BMW 1150RT -P, and our current police motorcycle, the Kawasaki KZ 1000. Utilization of performance data, cost figures and performance was obtained from the California Highway Patrol, Newport Beach Police Department, Escondido Police Department, and the maintenance records from the El Segundo Police Department. The following is a summary of the findings in terms of strengths and weakness: At the conclusion of the contract (3 years or 60,000 miles), the BMW motorcycles are returned to BMW for a refund of $9,433.00 (as outlined in the BMW buy back program). Although the actual purchase price of the BMW is higher than the Kawasaki, the actual cost of ownership after the buy back is $10,812, which still makes it comparable to the Kawasaki at $8,640. The difference in cost to the city would be a net of $2,172 per unit, which is offset by the savings in cost with the three -year warranty on the BMW and lower overall costs per mile to maintain. Therefore, staff is recommending replacing the current motorcycle fleet with the BMW motorcycles. Currently our Kawasaki motorcycles are serviced by the Torrance maintenance facility at an hourly rate of $45.50. To maintain the warranty, the motorcycles must be serviced by a BMW certified mechanic, which would require the City to enter into a service contract with one or more dealers. There are currently three authorized BMW certified dealers in our area that support police motorcycle repair contracts: 1) Marty's BMW, located in the City of Torrance has an hourly service rate of $69.00. 2) Iry Seaver BMW, located in the City of Orange has an hourly service rate of $65.00. 3) Hollywood BMW, located in the City of L.A. has an hourly service rate of $70.00 244 KAWASAKI KZ 1000 BMW R 1150 RT -P COSTS PER UNIT $10,446.00 $20,245.84 GUARANTEED BUY None offered $9,433.00 / per unit, return on BACK PROGRAM (Approximately $1,800 per unit investment at auction NET COST TO CITY $8,640.00 $10,812.84 .35-.40 .15-.20 COSTS PER MILE Per El Segundo Maintenance Per CHID records Facility Good acceleration, footboards ABS brakes, suspension, emission standards, shaft drive, STRENGTHS auxiliary battery, LED lighting, buy -back option, three year warranty Oil leaks, high speed wobble, Foot pegs, toe shifter WEAKNESSES single battery, no anti -lock brakes, no catalytic converter, no oil cooler, one year warranty At the conclusion of the contract (3 years or 60,000 miles), the BMW motorcycles are returned to BMW for a refund of $9,433.00 (as outlined in the BMW buy back program). Although the actual purchase price of the BMW is higher than the Kawasaki, the actual cost of ownership after the buy back is $10,812, which still makes it comparable to the Kawasaki at $8,640. The difference in cost to the city would be a net of $2,172 per unit, which is offset by the savings in cost with the three -year warranty on the BMW and lower overall costs per mile to maintain. Therefore, staff is recommending replacing the current motorcycle fleet with the BMW motorcycles. Currently our Kawasaki motorcycles are serviced by the Torrance maintenance facility at an hourly rate of $45.50. To maintain the warranty, the motorcycles must be serviced by a BMW certified mechanic, which would require the City to enter into a service contract with one or more dealers. There are currently three authorized BMW certified dealers in our area that support police motorcycle repair contracts: 1) Marty's BMW, located in the City of Torrance has an hourly service rate of $69.00. 2) Iry Seaver BMW, located in the City of Orange has an hourly service rate of $65.00. 3) Hollywood BMW, located in the City of L.A. has an hourly service rate of $70.00 244 EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding refinancing options of the City of El Segundo's portion of the 1992 Association of Bay Area Governments (ABAG) Certificates of Participation. RECOMMENDED COUNCIL ACTION: 1. Approve bond refinancing and allocate savings to use approximately $429,000 in bond closing proceeds for future Golf Course capital improvements. 2. Authorize the City Manager to execute agreement in a form approved by the City Attorney with Fieldman, Rolapp and Associates as financial advisors and with Stradling, Yocca, Carlson, & Rauth as the Bond and Disclosure Counsel on refinancing the 1992 ABAG Certificates of Participation. 3. Authorize Fieldman, Rolapp and Associates to negotiate the lowest possible fees for the bond underwriter. 4. Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: During fiscal year 1992 -93, the City of El Segundo, along with the cities of Antioch, Half Moon Bay and the Town of Woodside issues $9,195,000 of Certificates of Participation (COP). El Segundo's portion was $5,575,000, which was used to fund the construction of the Lakes at El Segundo Golf Course. $3,705,000 of the original $5,575,000 remains outstanding with an expiration of August 2012 and bearing interest at rates of 6.3% to 6.8 %. ATTACHED SUPPORTING DOCUMENTS: Preliminary Schedule FISCAL IMPACT: Operating Budget: Amount Requested. $20,000 estimated Financial Advisor cost; $50,000 estimated cost Bond and Disclosure Counsel, $51,500 estimated cost Underwriter's fees Account Number: Project Phase: Fees contingent upon closing of bonds and payable from proceeds Appropriation Required: _ Yes X No (will be required at final approval) ORIGINATED BY: DATE: Bre M. Plumlee. Director Administrative Services REVIEWED BY: DATE: Mary Str n, City Manager z� 19 24.) Due to low interest rates currently available in the market, refinancing the 1992 COP could produce significant savings for the Golf Course. Three options are available for allocating the potential savings: 1. Keep the same debt service payments and allocate the savings to use approximately $429,000 in bond closing proceeds for future Golf Course capital improvement projects. 2. Lower the annual debt service resulting in an estimated annual net debt service savings of approximately $51,000 per year. 3. Shorten the term of the bond by approximately one year. Of the three options staff is recommending option one, which will fund a portion of the capital improvements at the golf course within the next twelve to twenty -four months while keeping the current debt service payments the same over the remaining nine years of the existing COP. Once staff is given the direction to proceed, the refinancing process must be completed by June 1, 2003. The first step is the selection of a bond underwriter and bond and disclosure counsel. Simultaneously, the credit process will begin with the rating agencies. This step will take approximately one month. The second step involves the preparation of the bond documents and rating of the bonds. Also during this phase, staff will request City Council's final approval of the refunding and the offering document will be mailed to investors. No financial commitment will be made until the City Council approves the refunding. If market conditions change and the interest rates are no longer favorable during this stage, the refinancing will not go forward. Once the refunding has been approved, the bonds will be priced and the financing will be formally closed. It should be noted that refinancing the bonds at this time would eliminate the possibility of paying off the bonds early. Staff is recommending Feldman, Rolapp and Associates as the independent Financial Advisor for the refinancing. Their firm has considerable experience in the municipal bond market and is already serving as a financial advisor to the City regarding the Air Force Base. The financial advisor will provide quantitative analysis of the transaction, review the credit structure of the transaction, review disclosure material, evaluate market pricing and negotiate underwriter fees. Staff is also recommending using US Bancorp Piper Jaffray as the bond underwriter and Stradling, Yocca, Carlson and Rauth as the bond and disclosure counsel. US Bancorp is the current golf course bond trustee and has been since the initial bond offering in 1992. Piper Jaffray is a broker /dealer subsidiary of US Bancorp. Stradling, Yocca, Carlson, and Rauth will assist the City in the Golf Course refinancing and has previously been selected as the City bond counsel for the Water Well project. As part of their financial advisory role, Fieldman, Rolapp and Associates will review the fees associated with the refinancing and if necessary assist the City staff in negotiating lower rates. 246 Fieldman, Rolapp and Associates will negotiate first with Piper Jaffray to obtain the lowest possible bond underwriter fees, and if Piper Jaffray's fees are not the lowest, Fieldman, Rolapp and Associates will competitively bid the underwriter's fees on the City's behalf. All professional fees are taken from the bond proceeds and are contingent upon issuing the bonds. Staff will work closely with the bond and disclosure counsel to coordinate the bond offering so that it will be completed prior to the August 1St, 2003 debt service payment. 2 4' MARCH S M T W T F S 1 2 1 2 3 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 0 City Council approves bond documents and Preliminary Official Statement in final form • City Council gives City Staff Authority to APRIL S M T W T F S 1 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 1 28 1 29 1 30 29 30 31 MAY S M T W T F S 1 2 3 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 1 27 28 29 30 31 JUNE S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April 21 0 Final Bond Documents and Preliminary Official Statement to City for distribution to City CITY OF EL SEGUNDO SERIES 2003 REFUNDING CERTIFICATES OF PARTICIPATION Preliminary Schedule March 10, 2003 March 18 0 City Staff presents financing alternatives to City Council • City Council approves refunding concept and appoints financing team, including bond & disclosure counsel and underwriter Week of March 24 • First Draft of Bond & Disclosure Documents circulated • Credit Presentation Package to rating agencies delivered to City for review March 31 • Credit packages sent out to rating agencies Week of April 7 • Second draft of bond and disclosure documents distributed for review • Discussion with rating agencies continues Week of April 14 0 Receipt of ratings • Final Comments on Bond Documents and Preliminary Official Statement due April 21 0 Final Bond Documents and Preliminary Official Statement to City for distribution to City Council May 6 0 City Council approves bond documents and Preliminary Official Statement in final form • City Council gives City Staff Authority to complete financing May 9 • Preliminary Official Statement mailed to investors — first non contingent expense incurred. NO FINANCIAL COMMITTEMNT IS MADE UNTIL THIS DATE • Premarketing of financing begins May 13 Pre - Pricing Call between the Underwriter and the City May 14 Bonds Priced • Bond Purchase Agreement signed locking in savings to City of El Segundo Week of May 19 Official Statement Finalized and mailed • Bond Documents Finalized May 27 Preclosing • Lien Recorded May 28 Bond Closing — Delivery of Funds June 5 • Trustee mails notice of redemption to bondholders August 1 • El Segundo's portion of the 1992 ABAG Certificates of Participation redeemed 24-- EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding a new Alcoholic Beverage Control (ABC) license for on -site sale and consumption of alcohol (Type 47 — Beer, Wine and Distilled Spirits) at a newly constructed restaurant, Romanos Macaroni Grill, located at 2321 Rosecrans Avenue, EA No. 605 and AUP No. 02 -03 (ABC 03 -01). Applicant: Brinker International INC. RECOMMENDED COUNCIL ACTION: (1) Determine that the City does not protest the issuance of the new ABC license forthe sale of beer, wine and distilled spirits at Romanos Macaroni Grill; or, (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: At its April 4, 1995 meeting, the City Council directed staff to bring all future ABC licenses to them for review. The ABC regulations (Section 23958.4, 23987, 24200, and 25612.5) of the Business and Professions Code require a 40 -day review and comment period, for alcohol sales at restaurants, after notification of the local police and planning departments. The grounds of a protest should relate to public health, safety or welfare concerns. Restaurants are specifically excluded from the ABC regulations, which require the City to make findings of public convenience of necessity in areas of "undue concentration" but based on previous Council direction, staff is providing undue concentration calculations as background information. (Background and discussion continued on the next page.....) ATTACHED SUPPORTING DOCUMENTS: 1. Alcoholic Beverage Control (ABC) License Application 2. Undue Concentration Calculations 3. Crime and Arrest Statistics by Reporting Districts (RD) 4. Police Reporting Districts Map 5. Administrative Use Permit Approval Letter to Applicant dated March 4, 2003 FISCAL IMPACT: None Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriate Required: _Yes x No ORIGINATED BY: DATE: Ja a M. Hansen, Director of Community, Economic and Development Services BY: DATE: Mary Strenn, City Manager O �� 2 1 �1 BACKGROUND & DISCUSSION (continued) The proposed restaurant would be located in Reporting District (RD) No. 319, which has an "undue concentration" of crime (320% above average of all RD's based on 2002 - 2003 reporting data). The above average crime in RD No. 319 is not the result of an undue concentration of Alcohol licenses for the area. RD No. 319 includes Pacific Theatres, which in the past had a higher crime rate typical of commercial projects that attract large numbers of the public. There is also an under concentration of licenses in the census tract in which the restaurant would be located when compared to the county average. Any protests regarding the issuance of a restaurant license must be filed with the ABC during the 40 -day time frame, or a 20 -day extension may be requested. The Planning Division received the formal notice of the ABC license application from the ABC on February 10, 2003. The Police Department and Department of Community, Economic and Development Services have no concerns with issuance of the ABC license. The applicant has indicated that the proposed hours for alcohol sales would be seven days a week between the hours of 11:00 AM and 11:00 PM. The ABC review is a completely separate review process from the City's Administrative Use Permit (AUP) process, with mandatory findings that are regulated by the State Department of Alcoholic Beverage Control. ABC runs a complete background check on all applicants, as well as conducting site inspections, prior to issuance of any type of license. On February 4, 2003, the Director of Community, Economic and Development Service Department approved Brinker International's AUP application (EA No. 605, AUP No. 02 -03) and on February 13, 2003, the Planning Commission Received and Filed the AUP determination. P: \Planning & Building Safety\PROJECTS\ABC 03 -01 7f Department of Alcoholic Beverage Control APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) ABC 211 (6/99) State of California TO: Department of Alcoholic Beverage Control File Number: 397479 1 Manchester Blvd., Sixth Floor Receipt Number: 1408019 P.O.Box 6500 Geographical Code: 1919 Inglewood, CA 90306 Copies Mailed Date: February 7, 2003 (3 10) 412 -6311 Issued Date: c C E 9 IV DISTRICT SERVING LOCATION: INGLEWOOD D j First Owner: BRINKER INTERNATIONAL INC Name of Business: ROMANOS MACARONI GRILL CEDS Location of Business: NE QUADRANT OF DOUGLAS ST & ROSECRANS AVE EL SEGUNDO, CA 90245 County: LOS ANGELES Is premise inside city limits'? Yes Census Tract 6200.03 Mailing Address: 6026LBj FREEWAY (If different from ATTN LEGAL DEPT premises address) DALLAS, TX 75240 Type of' license(s): 47 Transferor's license /name: 272483 /SANDERS VERNO Dropping Partner: Yes xxx License Tyne Transaction Tyne Fee Tyne Master Dun Date Fee 47 ON—SALE GENERAL I PERSON TO PERSON TRANSF p0 y 0 02/07/03 $1,250.00 47 ON— SALE GENERAL I ANNUAL FEE p0 Y 0 02/07/03 $479.00 47 ON—SALE GENERAL I PREMISE TO PREMISE TRANS p0 y 0 02/07/03 $100.00 47 ON —SALE GENERAL I EXCHANGE LICENSE p0 Y 0 02/07/03 $100.00 ovr 02/07/03 $262.00 Have you ever been convicted of a felony? No Have you ever violated any provisions of the Alcoholic Beverage Control Act, or regulations of the Department pertaining to the Act'? No Explain any "Yes" answer to the above questions on an attachment which shall be deemed part of this application. Applicant agrees (a) that any manager employed in an on -sale licensed premise will have all the Qualifications ol' a licensee. and (b) that he will nor vif.late ()t• cause (,r permit to "e riol_;ted any e•r the provisions of the Alcoholic Beverage Control Act. v STATE OF CALIFORNIA County of' LOS ANGELES Date: February 7, 2003 Under penalty of perjury, each person whose signature appears below, certifies and says: (1) He is an applicant, or one of the applicants, or an executive officer of the applicant corporation, named in the foregoing application, duly authorized to make this application on its behalf: (2) that he has read the foregoing and knows the contents thereof and that each of the above statements therein made are true: (3) that no person other than the applicant or applicants has any direct or indirect interest in the applicant or applicant's business to he conducted under the license(,) for Which this application is made: (4) that the transfer application or proposed transfer is not made to satisfy the payment of a loan or to fulfill an n acreentent entered into more than ninety (90) days preceding the day o which the transfer application is filed with the Department or to gain or establish a preference to or for any creditor or transferor or to defraud or injure anv creditor of transferor, (5) that the transfer application mac be withdrawn by either the applicant or the licensee with no resulting liability to the Department. Applicant Name(s) Applicant Signature(,) BRINKER INTERNATIONAL INC See 21 S*gnitnre P -Igp ATTACHED 211 -Sig 227- Recorded Notice *221 -A to follow from LB,LAKEWOOD DO* :s/ State of California APPLICATION SIGNATURE SHEET SIGN ON ") • This form is to be used as the signature page for applications not signed in the District Office. • Read instructions on reverse before completing. • All signatures must be notarized in accordance with laws of the State where signed. 2. FILE NUMBER (d any) 3. LICENSE TYPE 397479 Type 47 5. APPLICANT(S) NAME Department of Alcoholic Beverage Control (Check ❑ Sole Owner 0 Corporation ❑ Partnership ❑ Limited Liability Company ❑ Husband & Wife ❑ Other ❑ Partnership -Ltd 4. TRANSACTION TYPE ❑ Original [D Person to Person Transfer El Exchange S Premise to Premise Transfer ❑ Other Brinker Restaurant Corporation (P -12) 6. APPLICANT'S MAILING ADDRESS (Street address/P.O. box, city, state, zip code) - Attn: Legal Department, 6820 LBJ Freeway, Dallas, Texas 75240 7. PREMISES ADDRESS (Street address, city, xip code) Northeast Quadrant of Douglas Street and Rosecrans Avenue; El Segundo, California APPLIC'ANT'S CERTIFICATION Under penalty of perjury, each person whose signature appears below, certifies and says: (1) He /She is an applicant, payment of a loan or to fulfill an agreement entered into more than or one of the applicants, or an executive officer of the applicant corporation, named in the foregoing ap lication, duly authorized to make this application on its behalf; �2) that he /she has ninety (90) days preceding the day on which the transfer application Is filed with the Department, (b) to ain or establish a preference to or for any creditor or transferor, or (c) to defraud or read the foregoing and knows the contents thereof and that each of the above statements therein made are true; (3) that no injure any creditor or transferor; (5) that the transfer application may be withdrawn by either the applicant or the licensee with no person other than the applicant or applicants has any direct or indirect interest in the Iicant resulting liability to the Department. 1 understand that if I fail to for the license a or applicant's business to be conducted under the licenses for which this application is made; (4) that the transfer application or transfer is qualify or withdraw this application there will be a service charge of one - fourth of the license fee paid, up to $100. proposed not made to (a) satisfy the X SOLE OWNER PARTNER'S PRINTED NAME (Last, first, middle) B. PRINTED NAME (Last, first, middle) SIGNATURE DATE SIGNED X PARTNERSHIP /LIMITED PARTNERSHIP (Signatures of general partners only) 9. PARTNER'S PRINTED NAME (Last, first, middle) SIGNATURE DATE SIGNED X PARTNER'S PRINTED NAME (Last, first, middle) SIGNATURE GATE SIGNED X PARTNER'S PRINTED NAME (Last. first. middle) SIGNATURE DATE SIGNED - X � CORPORATION -- — 10. PRINTED NAME (Last, first, middle) Tobin, Jav L. SIGNAT „ �( �� I - -- - - - -- DATE SIGNED TITLE /f ❑ President E] Vice President ❑ Chairman of the Board PRINTED NAME (Last, first. middle) SIGNA -- -- Tobin, Jay L. X �` / 0 DATE SIGNED TITLE .: /mil.– t 3 D []Secretary 0 Asst. Secretary []Chief Financial Officer ❑ Asst. Treasurer LIMITED LIABILITY COMPANY 11. The limited liability company is member -run ❑ Yes ❑ No (If no, complete Item #12 below) 12. NAME OF DESIGNATED MANAGER, MANAGING MEMBER OR DESIGNATED OFFICER (Last, first, middle) ABC INITIALS /DATE (ABC use aMy) 13. MEMBER'S PRINTED NAME (Last first. middle) SIGNATURE DATE SIGNED X MEMBER'S PRINTED NAME (Last, first. middle) SIGNATURE Ix DATE SIGNED ABC - 211 -SIG (9/01) "SIGN ON" r } .!_ --if �/ STATE OF TEXAS § COUNTY OF DALLAS § This instrument was acknowledge before me on this 23�d day of January, 2003, by Jay L. Tobin, Vice President and Assistant Secretary of Brinker Restaurant Corporation, a Delaware corporation, on behalf of said corporation. LYNN STYNE 0 =2 NOTARY PUBLIC State of Texas ' =` • Pte;_ NOTARY LIC, -1(2aq q'FOF Com. Exp. -12 2005 S ATE F TEXAS MY COMMISSION EXPIRES: 11/12/05 25 CITY OF EL SEGUNDO Types of Alcoholic Beverage Control (ABC) Licenses Counted Toward "Undue Concentration" Calculations I. ON -SALE -- ON -SITE CONSUMPTION OF ALCOHOL ONLY License Number Type of Licenses Type 41 22 On -Sale Beer and Wine Eating Place - Restaurant Operation. Minors Permitted. Type 42 2 On -Sale Beer and Wine Public Premises - Food not required. Minors Not Permitted. Type 47 18* On -Sale General Bona Fide Eating Place - Restaurant operation. Beer, Wine and Distilled Spirits. Minors Permitted. Type 48 1 On -Sale General Public Premises - Cocktail Lounge. Minors Not Permitted. Type 51 1 Club - Veterans or Other. Type 57 1 Club - Entertainment Allowed Type 70 1 General Restrictive - Hotel TOTAL 46 II. OFF -SALE -- OFF -SITE CONSUMPTION OF ALCOHOL ONLY License Number Type of Licenses Type 20 7 Off -Sale Beer and Wine Type 21 6 Off -Sale General - Beer, Wine and Distilled Spirits TOTAL 13 *[Includes new Type 47 license for Romanos Macaroni Grill at 2321 Rosecrans Avenue.] PAPlanning & Building Safety \PROJECTS\ABC 03 -01 2 5 "} 254 P:\Planning &Building Safety \PROJECTSWBC 02 -5 CITY OF EL SEGUNDO City's ABC Licenses Counted Toward "Undue Concentration" Calculations (Using 2000 Census Data) Census Tract 6200.01 & 6200.02 6201.01 & 6201.02 East of Sheldon West of Sheldon - North of El Segundo Population 7222 8811 On -Sale 1:902 1:1101 County Average 8 Licenses 8 Licenses On -Sale 1:301 1:401 El Segundo Ratio 23 Licenses ** 22 Licenses "undue concentration" "undue concentration" Off -Sale 1:1204 1:1259 County Average 6 Licenses 7 Licenses Off -Sale 1:903 1:1762 El Segundo Ratio 8 Licenses 5 Licenses - no "undue concentration" "undue concentration" * *[Includes the new Type 47 license dining area at Romanos Macaroni Grill at 2321 Rosecrans Avenue. This will increase the undue concentration figures for the City.] 254 P:\Planning &Building Safety \PROJECTSWBC 02 -5 2002 - 2003 CRIME AND ARREST STATISTICS BY REPORTING DISTRICTS (RD) RD PART 1 CRIMES 101 10 102 9 103 1 104 4 105 5 106 1 107 12 108 2 109 2 110 6 111 0 112 13 113 5 114 1 115 0 116 0 201 3 202 2 203 3 204 2 205 3 206 7 207 13 208 11 209 7 210 5 211 6 212 8 301 6 302 3 303 2 FELONY /MISDA RRESTS 7 31 2 14 6 4 16 18 6 2 18 4 10 10 0 10 4 12 7 17 11 9 31 9 19 12 8 20 20 7 48 TOTAL PERCENTAGE +/- 17 13 40 167 3 -80 18 20 11 -27 5 -67 28 87 20 33 8 -47 8 -47 18 20 17 13 15 0 11 -27 0 0 10 -33 7 -53 14 -7 10 -33 19 27 14 -7 16 7 44 193 20 33 26 73 17 13 14 -7 28 87 26 73 10 -33 50 233 ALCOHOL RELATED ARRESTS 4 2 0 0 0 2 6 4 1 0 2 2 6 0 0 0 1 1 3 1 2 0 5 0 5 0 2 7 0 0 2 255 2002 - 2003 CRIME AND ARREST STATISTICS BY REPORTING DISTRICTS (RD) 304 0 4 4 -73 0 305 4 3 7 -53 0 306 0 1 1 -93 0 307 0 6 6 -60 1 308 21 18 39 160 0 309 8 6 14 -14 0 310 1 0 1 -93 0 311 7 4 11 -27 1 312 2 3 5 -67 0 313 2 2 4 -73 1 314 0 15 15 0 1 315 1 4 5 -67 0 316 3 2 5 -67 1 317 6 8 14 -7 1 318 5 17 22 47 4 319 27 36, 63 320 ; 0 320 7 6 13 -13 1 321 1 0 1 -93 0 322 4 1 5 -67 0 323 1 7 8 -47 0 324 0 0 0 0 0 Totals 252 535 787 69 Number of Reporting Districts = 52 Average # of Part I Crimes per Report ting District = 5 Average # of Felony /Misdemeanor Arrests per Reporting Districts = 10 Average # of Crimes and Arrests per Reporting Districts = 15 * ** Results from 10/01/02 through 01/31/03 * ** Avipj,� J Cl) IILA, M ICID F C14 C t ICY) L-EYRD F CD y C 1) rCID) I CD cn co SELBY ST C) LO 1) —Cj ❑ WDIAMACT C) co CN WST S "-- �ALNORNN BT CALIFORNIA 9T ORIGO.ST NEVADAST cccSfff MMOALOW DR7 OU XAL. DR F070 C:> DST DST I C Y:ST LDMITA ST AS, T MC JAR CT SMRRAST. 0 SIERR ST PEN 3 ST VEMST. CY) .RESSb'- Y) CD Lo R C) '.,ZUCALVI 'US OR Si ' —yll ARM DST CIQ co T 0 0 CONCORD ST : > V@GIN ST VIpGINUI 4 BAYONNE 8 ❑ < LOMA AS � LO.A ST ST- O 3Z 'VALLEY Si M5LLCREST S O �`S.T 3M 000.0Q YUCCA ST DUNE Si MIN) a �a I S, DOUGLI rr AM. T ] ALL1S0 WY 00 ELM 9; P c VJ 71/ February 4, 2003 Mr. Robert Montgomery Elected Officials: Brinker International Mike Gordon, Mayor Ramano's Macaroni Grill at the Atrium Sandra y ar Pro rPro Tom Ma M 6820 LBJ F wy, Nancy Wemick, Council Member Dallas, Texas 75240 John G. Gaines, Council Member Kelly McDowell, Council Member Cindy ityyaer* SUBJECT: Environmental Assessment EA No. 605 and Administrative Ralph City Treasurer a City Tre Use Permit AUP No. 02 -03 Sale of beer, wine and alcohol for on -site consumption at Appointed Officials: Ramano's Macaroni Grill at the Atrium (Type 47 ABC License) Mary City Manager City Ma Address: 2321 Rosecrans Avenue, El Segundo Mark D. Hensley, City Aftomay De Mr. Montgomery: Department Directors: Jef s` As Assistant City Manager Bret Plumf I am pleased to inform you that, in accordance with Chapter 15 -22 of the City of Administrative Services James El Segundo Zoning Code, the Planning Division has reviewed your application Hansen, Community, Economic and for the above - referenced project and the Director of Community, Economic, and Development Services Norm Angelo, Angel Development Services has APPROVED Administrative Use Permit No. 02 -03 Fire chief Debra Brighton, for the on -site sale of beer, wine and alcohol at 2321 Rosecrans Avenue. The Library Jack Wage, following are the findings and facts in support of each finding for this decision: Police Chief Andres Santamarfa, Public Works Greg Johnson, FINDINGS AND FACTS IN SUPPORT OF FINDINGS: Recreation 8 Parks Environmental Assessment EA No. 605 Findin s 1 www.elsegundo.org • The proposed project is exempt from the requirements the California of Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1, as the operation of an existing private structure involving negligible or no expansion of use. Community, Economic and Development Services Department 350 Main Street, El Segundo, California 90245 -3895 Phone (310) 524 -2380 FAX (310) 322 -4967 258 Facts in Support of Finding 1 1. The applicant proposes to provide for the sale of beer, wine and alcohol for on -site consumption at Ramano's Macaroni Grill at the Atrium. CEQA does not require an environmental assessment if the use has little or no physical improvements to the structure. 2. The approximately 7,100 square foot restaurant is located in the 288,421 square foot Continental Atrium office building located at 2321 Rosecrans Avenue. The restaurant will occupy a portion of the ground floor. Administrative Use Permit 02 -03 Finding 1 • There is compatibility of the particular use on the particular site in relationship to other existing and potential uses within the general area in which the use is proposed to be located. Facts in Support of Finding 1 1. The applicant proposes to provide on -site sale and consumption of alcohol in a new restaurant, Ramano's Macaroni Grill at the Atrium. The approximately 7,100 square foot restaurant is located on the ground floor of the Continental Atrium office building and will provide indoor seating for 260 people and outdoor seating for 39 people. There will be approximately 6,500 square feet of indoor dining area and approximately 1,860 square feet of outdoor dining area. 2. The restaurant will have a State of California Alcohol and Beverage Control (ABC) license for on -site sale and consumption of alcohol (Type 47). 3. The surrounding land uses are commercial, with restaurants, a hotel, retail and offices within the surrounding area. These uses are compatible with the purpose and intent of the proposed use. 4. The intended hours of alcohol sale are expected to be during all hours the restaurant is open. The restaurant is planning on opening at 11:00 a.m., seven days a week. The closing time for the establishment is expected to be 11:00 p.m., seven days a week. 5. The General Plan land use designation for the site is Urban Mixed -Use South. 25r:)' 6. The zoning for the site is Urban Mixed -use South (MU -S). The proposed use requires an Administrative Use Permit (AUP) in accordance with Section 15 -5F -4 of the El Segundo Municipal Code. 7. On February 13, 2003, the El Segundo Planning Commission is scheduled to Receive and Fiie the Administrative Use Permit request. Finding 2 • The proposed use is consistent and compatible with the purpose of the Zone in which the site is located. Facts in Support of Finding 2 1. The General Plan land use designation for the site is Urban Mixed -Use South (MU -S). 2. The zoning for the site is Urban Mixed -Use South (MU -S). The proposed use (on -site consumption of beer, wine and alcohol) requires an Administrative Use Permit (AUP) in accordance with 15 -5F -4 of the El Segundo Municipal Code. Restaurants are a permitted use in the zone in accordance with Section 15 -5F -2 of the Zoning Code and the Development Agreement for Continental Park Phase V approved in 1990 '• (EA No. 206 and PP No. 89 -2). 3. The purpose of the Urban Mixed -Use South (MU -S) Zone is "to provide a mixture of compatible commercial offices, research and development, retail and hotel uses can locate and develop in a mutually beneficial manner" (Section 15- 5F =1). The proposed use is consistent with this purpose. 4. The surrounding land uses are commercial, with restaurants, a hotel, retail and offices within the surrounding area. These uses are compatible with the purpose and intent of the proposed use. Finding 3 • The proposed location and use and the conditions under which the use would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity Facts in Support of Finding 3 1. The restaurant location in the Continental Atrium office building with an on -site parking structure and valet parking to the east. The restaurant is located in a space not previously occupied. 2. The surrounding land uses are commercial, with restaurants, a hotel, retail and offices within the surrounding area. Also in the immediate- area are entertainment and industrial developments. These uses are compatible with the purpose and intent of the proposed use. Finding 4 • Potential impacts that could be generated by the proposed use, such as noise, smoke, dust, fumes, vibration, odors, traffic, and hazards have been recognized and compensated. Facts in Support of Finding 4 1. The restaurant will have an ABC license for on -site sale and consumption of alcohol. 2. The intended hours of alcohol sales are expected to be during all hours the restaurant is open. The restaurant is planning on opening at 11:00 a.m., ' seven days a week. The closing time for the establishment is expected to be 11:00 p.m., seven days a week. 3. The surrounding land uses are commercial, with restaurants, a hotel, retail and offices within the surrounding area. Also in the immediate area are entertainment and industrial developments. These uses are compatible with the purpose and intent of the proposed use. Findine 5 • The State Department of Alcohol Beverage Control will issue a license to sell alcohol to the applicant. Facts in Support of Finding 5 The applicant shall obtain a license from the State of Department of ABC. 26.1. DIRECTOR OF COMMUNITY, ECONOMIC, AND DEVELOPMENT SERVICES ACTION Based on these findings and facts in support of these findings, the Director of Community, Economic, and Development Services APPROVES the proposed proj ect. PLANNING COMMISSION Please be advised that this does not conclude the review process. This determination will be transmitted to the Planning Commission at its February 13, 2003 meeting with the recommendation that the Planning Commission Receive and File the determination. An appeal of this decision may be filed with the Planning Division prior to the Planning Commission meeting. If an appeal is filed, the item will be scheduled for a future public hearing (as required by the Municipal Code). Additionally, the City Council will review the request to sell beer, wine and alcohol once the Community Economic and Development Services Department has been notified by ABC of the License application. The City Council will determine whether or not to protest the issuance of the ABC License for the sale of beer, wine and alcohol for on -site consumption. Should you have any questions, please contact Randie Davis, Assistant Planner or any other Planning Division staff member, at (310) 524 -2343. Sintbrely, am M. Hansen, Director ep ent of Community, Economic, and Development Services Cc: Chris Ketz, Planning Manager 605\approval.doc P:\PLANNING\PROJECTS \600- 625\EA- 26'_ EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDAHEADING: Report —Mayor Gordon AGENDA DESCRIPTION: Consideration and possible action of an Ordinance adding Chapter 613 to Title 5 of the El Segundo Municipal Code ( "ESMC ") regulating tobacco retailers within the City of El Segundo. Adoption would occur on April 1, 2003. RECOMMENDED COUNCIL ACTION: (1) Discussion; (2) Introduce Ordinance and have first reading by title only; (3) Schedule second reading and adoption for April 1, 2003; (4) Alternatively, discuss and take other action related to this item.. BACKGROUND & DISCUSSION: If adopted, the proposed ordinance would require tobacco retailers to obtain City licenses in order to sell tobacco products. Imposing such a requirement provides an additional tool for enforcing existing laws that regulate the sale and distribution of tobacco products; failure to follow such laws could result in the suspension or revocation of a tobacco retailer's license. Federal, state, and local laws tightly regulate the sale, possession, and use of tobacco products. Despite such regulations, young persons continue to obtain and consume tobacco products at an alarming rate. Indeed, the most recent California survey demonstrates that illegal sales of tobacco products to minors have increased 50% since 2000. (Continued....) ATTACHED SUPPORTING DOCUMENTS: Draft Ordinance FISCAL IMPACT: Some additional administrative cost for issuing tobacco retailer licenses. Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No QRIGINATED: DATE: March 12, Mike Gordon, Mayor REVIEWED BY: DATE: Mary enn, City Manager 21 ,r; BACKGROUND & DISCUSSION (CONTINUED): Because tobacco products are highly regulated by state and federal laws, the City's ability to adopt additional regulations are somewhat limited. The City has, however, taken action when it can. Last year, for example, the City prohibited certain types of tobacco marketing and sales to help reduce illegal vending to minors (Chapter 6A to Title 5 of the ESMC). The proposed ordinance is an additional step the City can take in order to further decrease minors' access to tobacco products. If adopted, the Ordinance would require all businesses selling tobacco products to obtain a City tobacco retailer license. Such a license could be obtained at no cost. Virtually the only requirement to maintain the license is for a tobacco retailer to obey all applicable laws that regulate tobacco products. Should a tobacco retailer violate any federal, state, or local law regulating tobacco products, the City could take action to fine the tobacco retailer; suspend or revoke the license; and take such additional civil or criminal action as may be appropriate. Nothing in the proposed ordinance interferes with, is contrary to, or duplicative of existing laws and regulations. It is simply a licensing requirement with a basic premise: in order to sell tobacco products within the City's jurisdiction, a business must obey all laws regulating tobacco products. 2 64 ORDINANCE NO. AN ORDINANCE ADDING CHAPTER 6B TO TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE, ENTITLED "TOBACCO RETAILER LICENSE." The City Council of the city of El Segundo does ordain as follows: SECTION 1: The Council finds and declares as follows: A. The sale, possession, and use of tobacco products is highly regulated by California as evidenced by, without limitation, Business & Professions Code §§ 22952, 22956, 22962; Education Code § 48901(a); and Penal Code §§ 308, 308. 1, 308.3; B. The City also regulates the sale of tobacco products pursuant to El Segundo Municipal Code (`SSMC ") §§ 5 -6A -1 to 5 -6A -3 and Business & Professions Code § 22960(c); C. The Council is informed and believes that despite such regulations, minors continue to obtain cigarettes and other tobacco products. Minors 12 to 17 years old reportedly consume 924 million packs of cigarettes every year; D. The Youth Tobacco Purchase Survey for 2002, conducted by the California Department of Health Services, shows that over 19% of the retailers surveyed illegally sold tobacco products to minors. This represents a 50% increase in illegal sales since 2000; E. Using tobacco products is a danger to health and a cause of material annoyance, inconvenience, discomfort, and a health hazard to other persons; F. The United States Surgeon General and the United States Department of Health and Human Services found that a majority of the four hundred thirty -four thousand (434,000) American that die each year from tobacco - related illness became nicotine addicts before their eighteenth birthday; G. It is in the public interest for the City to promote compliance with federal, state, and local laws intended to regulate sales and use in order to protect public health and welfare; H. The City may regulate businesses such as tobacco retailers pursuant to its police powers as demonstrated in numerous court decisions including, without limitation, Cohen v. Bd. of Super. (1985) 40 Cal.3d 277; Bravo Vending v. City of Rancho Mirage (1993) 16 Cal.AppAth 383; SWAP, Inc. v. City of Los Angeles (1979) 97 Cal.App.3d 179; and Brix v. City of San Rafael (1979) 92 Cal.App.3d 47; Page 1 of 11 Revision Date: 3/10/2003 14:48 2 6 �j I. Requiring tobacco retailers to obtain a City license will not unduly burden legitimate business activities, but will allow the City to help reduce violations of federal, state, and local tobacco regulations; SECTION 2: A new Chapter 6B is added to Title 5 of the El Segundo Municipal Code ( "ESMC "), entitled Tobacco Retailer License and consisting of §§ 5 -6B -10 to 5 -6B -280. , to read as follows: "Chapter 613 TOBACCO RETAILER LICENSE 5- 6B -20. Purpose. 5- 6B -30. Definitions. 5- 6B -40. Prohibitions. 5- 6B -50. Administration by Department. 5- 6B -60. Notices. 5- 6B -70. Form and Content of Application. 5- 6B -80. License Issuance. 5- 6B -90. License Denial. 5 -6B -100. General conditions. 5 -6B -110. Display of License. 5 -6B -120 License Renewal. 5 -6B -130. No additional privileges granted. 5 -6B -140. Licenses nontransferable. 5 -611-150. Enforcement. 5 -6B -160. City attorney enforcement authority. 5 -611-170 Notice of Violation. 5 -6B -180. Violations deemed Conclusive. 5 -6B -190. Administrative fine. 5 -6B -200. Payment of administrative fines. 5 -6B -210. Delinquent administrative fines - penalties and interest. 5 -6B -220. Liability for fines. 5 -611-230. License Suspension and Revocation. 5 -611-240. Suspension Time Periods. 5 -611-250. No new license after revocation. 5 -6B -260. Administrative appeals. 5 -6B -270. Content of Notices. 5 -6B -280. Right to Judicial Review. ARTICLE 1 - GENERAL PROVISIONS 5- 613-20. Purpose. This article is adopted pursuant to the city's police powers for the purpose of promoting compliance with federal, state, and local laws that regulate the sale and use of tobacco products and paraphernalia. Nothing in this article is intended to, nor does it, duplicate Page 2of11 Revision Date: 3/10/2003 14:48 2 6t'i or conflict with applicable local, state, or federal laws. 5- 6B -30. Definitions. Unless the contrary is stated or clearly appears from the context, the following definitions govern the construction of the words and phrases used in this chapter: A. "Department" means the El Segundo Police Department; B. "Chief' means the police chief or designee; C. "Person" means any natural person or legal entity; D. "Proprietor" means a person with an ownership or managerial interest in a business. An ownership interest is deemed to exist when a person has a ten percent (10 %) or greater interest in the stock, assets, or income of a business other than the sole interest of security for debt. A managerial interest is deemed to exist when a person can or does have, or can or does share, ultimate control over the day -to -day operations of a business; E. "Tobacco Product" means any substance containing tobacco leaf, including, without limitation, cigarettes, cigars, pipe tobacco, snuff, chewing tobacco, dipping tobacco, bidis, or any other preparation of tobacco; F. "Tobacco Paraphernalia" means cigarette papers or wrappers, pipes, holders of smoking materials of all types, cigarette rolling machines, and any other item designed for smoking or ingestion of tobacco products; G. "Tobacco retailer" means any person that operates a store, stand, concession, or other place at which sales, or other exchanges for value, of tobacco products are made to purchasers for consumption or use. 5- 6B -40. Prohibitions. A. It is unlawful for any person to act as a tobacco retailer without a valid license issued pursuant to this chapter for each location at which activity is proposed to occur. B. It is unlawful for any person to act as a tobacco retailer from other than a fixed location within the city's jurisdiction. C. It is unlawful for any person to cause, permit, aid, abet, or conceal a violation of any provision of this chapter. 5- 613-50. Administration by Department. The chief and department are authorized to administer and enforce this chapter. Page 3of11 f? ,,, Revision Date: 3/10/2003 14:48 2 r 5- 6B -60. Notices. A. Where the provisions of this chapter require that a applicant/licensee be served with notice, such notice is deemed served when personally delivered to such applicant/licensee or when deposited in the first class U.S. Mail, addressed to such applicant/licensee at the applicant/licensee's last known address. B. Unless otherwise provided, written notification to a applicant/licensee of a license decision will state with particularity the basis for such decision. ARTICLE 2 - LICENSE APPLICATION AND ISSUANCE 5- 6B -70. Form and Content of Application. A. Permit applications must be filed by a natural person in the name of each proprietor proposing to conduct retail tobacco sales. B. Every application must be signed by the proprietor, or the proprietor's authorized representative, under penalty of perjury. C. Permit applications will be in a form prescribed by the chief and contain all of the following information: 1. The name, mailing address, and daytime and evening telephone numbers of the person filing the application; 2. The business name, address, and telephone number of the single fixed location for which a license is sought; 3. The name and mailing address authorized by each proprietor to receive all notices. If such an address is not supplied, notices will be sent to the business address; 4. Whether or not the proprietor was previously issued a license under this chapter that was suspended or revoked and, if so, the dates of the suspension period or revocation date; and 5. Such other information as the department deems reasonably necessary for administering or enforcing this chapter. 5- 6B -80. License Issuance. A. The chief must issue a license if 1. The application was complete in accordance with this chapter; Page 4 of 11 ` -• Revision Date: 3/10/2003 14:48 2 f3 8 2. The applicant pays all applicable license fees; 3. There are no grounds for denying the license; and 4. Applicant accepts the license approval or conditional approval in writing. B. Use of any license issued pursuant to this chapter must conform to this chapter. 5- 613-90. License Denial. A license can be denied for the following reasons: A. The application is incomplete; B. The applicant failed to provide reasonable supplemental application information requested by the chief, C. Information submitted by the applicant is materially false; D. The application is submitted by a proprietor with a suspended license or whose license was revoked; or E. The application seeks authorization for tobacco retailing that is prohibited by this code or unlawful under any other local, state, or federal law. ARTICLE 3 - CONDITIONS 5 -6B -100. General conditions. Tobacco retailer licensees must A. Comply with all local, state, and federal laws regulating tobacco products and tobacco paraphernalia including, without limitation, this code; B. Maintain a valid business license issued pursuant to this code; C. Allow authorized enforcement officers to enter onto licensed premises to ensure compliance with this chapter during business hours. 5 -6B -110. Display of License. Each license issued by this chapter must be prominently displayed in a publicly visible location at the licensed tobacco retailer's location. 5 -613-120. License Renewal. Unless suspended or revoked, licenses issued pursuant to this chapter have a term of one (1) year. Licenses must be renewed not later than thirty (30) days before they expire in order to be maintained. Should a license expire, the proprietor must comply with this chapter to obtain a new license. Page 5of11 Revision Date: 3/10/2003 14:48 26;� 5 -6B -130. No additional privileges granted. Nothing in this chapter is intended to, nor does it, grant to a properly licensed tobacco retailer privileges other than permission to operate as a tobacco retailer at the location identified in the license. 5 -613-140. Licenses nontransferable. A license issued to a tobacco retailer pursuant to this chapter is nontransferable. Any change in business name or location requires a new license issued in accord with this chapter. ARTICLE 4 - ENFORCEMENT 5 -6B -150. Enforcement. A. In addition to the remedies set forth in this chapter, violations of a tobacco retailer's license may be enforced as follows: 1. Prosecution as infractions or misdemeanors at the city attorney's discretion. 2. Abated as a public nuisances. 3. Enjoined as unfair business practices that are presumed to nominally damage each and every resident of the community in which the tobacco retailer operates. B. Any person acting for the interests of itself, its members, or the general public may bring an action for injunctive relief to prevent future violations or to recover actual damages. C. The remedies provided by this chapter are cumulative and in addition to any other criminal or civil remedies. 5 -6B -160. City attorney enforcement authority. In addition to any other general functions, powers, and duties given to the city attorney by this code or California law, the city attorney is authorized to: A. Prosecute on behalf of the people all criminal and civil cases for violations of this chapter including, without limitation, administrative or judicial nuisance abatement and suits for injunctive relief, B. Prosecute all actions for the recovery of fines, penalties, forfeitures, and other money accruing to the city under this chapter. 5 -6B -170. Notice of Violation. Upon determining that a person is violating this chapter, the chief must serve a notice of violation on the apparent violator. The notice must state the basis of such violations and provide information regarding appeals rights. Page 6of11 Revision Date: 3/10/2003 14:48 270 5 -6B -180. Violations deemed Conclusive. The judgment of any court of competent jurisdiction, or the admission of a tobacco retailer licensee in any civil or criminal action against a tobacco retailer licensee, whether the city is a party or not, that the tobacco retailer has violated any tobacco - related local, state, or federal law is conclusive of that fact for purposes of enforcing this chapter. 5 -6B -190. Administrative fine. A. In addition to any other enforcement remedy, the chief may fine a tobacco retailer for violating this chapter as follows: 1. A fine not exceeding one hundred dollars ($100) for a first violation in any twelve (12) month period; 2. A fine not exceeding two hundred dollars ($200) for a second violation in any twelve (12) month period; or 3. A fine not exceeding five hundred dollars ($500) for a third or subsequent violation in any twelve (12) month period. 5 -6B -200. Payment of administrative fines. An administrative fine must be paid to the city within thirty (30) days from the date of the notice of violation or, if an appeal is made, within fifteen (15) days after the date of the city manager's notice of the decision to uphold the imposition of administrative fines, whichever is later. 5 -6B -210. Delinquent administrative fines - penalties and interest. A. A penalty of ten percent (10 %) is added on any delinquent fines on the last day of each month after the due date. The penalty will not exceed fifty percent (50 %) of the fine. B. In addition to penalties provided by this Section, delinquent fines accrue interest at the rate of one percent (1 %) per month, exclusive of penalties, from the due date. 5 -613-220. Liability for fines. All fines, fees, penalties, and interest imposed pursuant to this chapter are civil debts owed to the city by the person fined. In the event that judicial action is necessary to compel payment of any debt owed to the city, the person or persons subject to the fine are also liable for the costs of suit and attorney's fees incurred by the city to collect the fine. 5 -6B -230. License Suspension and Revocation. In addition to any other penalty authorized by law, the chief may suspend or revoke a tobacco retailers license for the following reasons: A. Upon learning or discovering facts that require license denial under this chapter that were not previously disclosed or reasonably discoverable; or Page 7 of 11 Revision Date: 3/10/2003 14:48 271 B. If the licensee violates the tobacco retailer license conditions; 5 -6B -240. Suspension Time Periods. A. After serving a notice of violation, the chief may suspend a tobacco retailer's license as follows: 1. Upon finding a first license violation within any sixty -month (60) period, a thirty (30) day suspension; 2. Upon finding a second license violation within any sixty -month (60) period, a ninety (90) day suspension; 3. Upon finding a third license violation within any sixty month (60) period, a one (1) year suspension; 4. Upon finding a fourth license violation within any sixty -month (60) period, revocation. B. Nothing in this section is intended to limit the chief's ability to impose a different suspension period or to revoke a license as the circumstances of a violation may require. 5 -613-250. No new license after revocation. Should a tobacco retailer's license be revoked, the proprietor is presumptively disqualified to apply for a new license in accordance with this chapter. This presumption may be overcome upon a showing of good cause as to why a license should be issued following a revocation. Any such showing must be made to the chief's satisfaction or, if the chief denies a license, to the city manager as prescribed by this chapter. ARTICLE 5 - APPEALS 5 -613-260. Administrative appeals. An applicant is entitled to appeal the chief's decisions to the city manager provided A. A request for review must be commenced within ten (10) days from the date on which written notice of the chief's decision is served on the applicant /licensee. If request is untimely, the city manager may, nevertheless, extend the time for commencing such review for good cause shown. B. A request for appeal must be on a form provided by the department and contain the following information: 1. The name, address and telephone number of the person making the request; Page 8of11 Revision Date: 3/10/2003 14:48. 2. A description of the decision, determination or order which is the subject of the review, and the date such decision, determination or order was made or issued; 3. A brief description of all grounds for making the request; and 4. Such other information as may be required by the department. C. Upon receiving an appeal, the city manager will review the request and, within ten (10) days of receiving the appeal, provide the appellant with a written notification that: 1. The chief's decision is affirmed; 2. The chief's decision is modified; 3. The chief's decision is reversed and a license is issued. D. The city manager may, but is not required to, conduct a hearing at a time, place, and manner determined in the city manager's sole discretion. Should a hearing occur, the city manager may issue a decision orally at the conclusion of the hearing, but also notify the applicant and the chief in writing of the city manager's decision. E. The city manager's decision is a final determination. There is no right of city council appeal. 5 -613-270. Content of Notices. Any notification of action, whether oral or written, must describe with particularity the facts and the reasons for the decision. 5 -6B -280. Right to Judicial Review. A. An applicant/licensee may appeal the city manager's decision by filing an appeal with the Superior Court pursuant to Government Code § 53069.4, or any successor statute, within twenty (20) days from service of the city manager's decision. B. Should a licensee file a timely appeal with the Superior Court, any requirement to pay an administrative fine is suspended and the payment of the fine, if any, will be in accordance with the Superior Court decision." SECTION 3: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. Page 9of11 Revision Date: 3/10/2003 14:48 ). SECTION 4: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 5: This Ordinance will become effective on the thirty -first (3 1) day after its passage and adoption. PASSED AND ADOPTED this day of , 2003. Mike Gordon, Mayor Page 10 of 11 Revision Date: 3/10/2003 14:48 ) "� ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES 1 SS CITY OF EL SEGUNDO 1 I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2003, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APP Marl Page 11 of 11 Revision Date: 3/10/2003 14:48 :)l 7 EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Gordon AGENDA DESCRIPTION: Consideration and possible action to adopt a resolution in support of Zero Emission Vehicles (ZEV) RECOMMENDED COUNCIL ACTION: 1) Adopt the attached resolution in support of zero emission vehicles; 2) Alternatively, take other action related to this item. BACKGROUND & DISCUSSION: The California Air Resources Board (CARB) will soon consider a proposal that could substantially weaken current zero emission vehicle (ZEV) standards in California. The attached resolution would express the City's support to maintain appropriate ZEV standards. ATTACHED SUPPORTING DOCUMENTS: Resolution supporting ZEV standards. FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No ORIGINATED: DATE: March 12, Mayor Mike Gordon REVIEWED BY: DATE: 1/2 0,3 Mary nn, City Manager :f 22 RESOLUTION NO. A RESOLUTION URGING THE CALIFORNIA AIR RESOURCES BOARD TO SUPPORT AND EXPAND CURRENT REQUIREMENTS FOR ZERO EMISSION VEHICLES. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Programs promoting commercial development of Zero Emission Vehicles ( "ZEVs ") helps reduce the nation's dependence on foreign oil; reduces ninety -five percent (95 %) of automobile tailpipe emissions (compared to the most efficient gasoline powered vehicles); will help decrease the amount of urban smog in California (70% of which is caused by tailpipe emissions). B. Ninety -five percent (95 %) of all Californians live in areas that do not meet federal or state standards for healthy air. C. Smog - forming emissions, especially those from mobile sources, have been dramatically underestimated in California's air quality planning process. Accordingly, programs such as the California ZEV Program have even greater importance in developing vehicles that decrease air quality impacts when compared with vehicles powered by other energy sources. D. Staff for the California Air Resources Board ( "CARB ") is recommending changes to California's existing ZEV Program at a CARB hearing on March 27, 2003. Among other things, staff's recommendations, if implemented, would delay until 2005 the time for manufacturing start percentages of ZEVs; halve the percentage requirement for manufacturing "pure" ZEVs; reduce the number of ZEVs required to be manufactured by increasing ZEV credit values; in conjunction with the ZEV Credit Trading Program, would allow automakers to sell or trade ZEV credits with other automakers; and, by allowing credit trading, enable manufacturers to delay ZEV production until 2009 or beyond. E. Adopting the CARB's staff proposal would result in a blackout of new ZEV production until the 2008 or 2009 model year, significantly undercutting efforts to advance ZEV technology and commercialization. SECTION 2: The city manager, or designee, is directed to inform the CARB that the City Council Page 1 of 3 2T A. Supports maintaining or expanding California's current ZEV production requirements; B. Opposes any reduction in California's ZEV standards including, without limitation, extending time for compliance; C. Supports stronger incentives for high- quality hybrid emission vehicles that will provide real "pure ZEV" miles and accelerate the introduction of ZEVs. SECTION 3: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 4: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this day of , 2003. Mike Gordon, Mayor Page 2 of 3 278 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2003, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED Mark D. Hea Karl H. E Assistant Page 3 of 3 97;