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2003 FEB 18 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the -first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 18, 2003 — 5:00 P.M. Next Resolution # 4296 Next Ordinance # 1358 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seg.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 1 matter. 1. Schwartz v. City of El Segundo, LASC No. YC044253 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. Public Employee Appointment — Labor Negotiator for Police and Fire Associations CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — None SPECIAL MATTERS — None. 2 " ( ?) . � ,.. AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 18, 2003 — 7:00 P.M. Next Resolution # 4296 Next Ordinance # 1358 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Minister Greg Barentine of the Community of Christ PLEDGE OF ALLEGIANCE —Mayor Pro Tern Sandy Jacobs PRESENTATIONS — (a) Presentation acknowledging Chevron Products Company for its generous donation of Ten Thousand Dollars ($10,000) to the Girl Scout Camp Eucalyptus Project. 003 (b) Proclamation reaffirming El Segundo's 41 -year commitment to foster the ideals of the Sister City Program. (c) Proclamation welcoming the Austrian Host Students to El Segundo and proclaiming February 10 -24, 2003 as the Austrian Host Student Program Days in El Segundo. (d) Commendations to Tom Whittle, Torrance Transit Director; James R. Mills, Transit Administration Manager (MAX Program Manager); and Anthony Rose, Transit Staff Assistant, for their diligence in obtaining six surplus Municipal Area Express (MAX) buses for donation ' by the El Segundo Sister City Association to the People of Guaymas, Sonora, Mexico. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding report by the Chief of Police on acceatina Wireless Enhanced 9 -1 -1 calls. Recommendation — (1) Approval to contact the State 911 Office to proceed forward on implementing the wireless enhanced 911 program; (2) Alternatively, discuss and take other action related to this item. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4 0 ()' E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the items) will be considered individually under the next heading of business. 2. Warrant Numbers 2531355 to 2531643 on Register No. 9 in the total amount of $1,106,112.66 and Wire Transfers from 1/25/03 through 2/7/03 in the total amount of $339,197.30. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Citv Council Meetinq Minutes of February 4, 2003. Recommendation — Approval. 4. Consideration and possible action to authorize one member of the LAX Master Plan Advisory Commission and one member of the Aviation Safety and Noise Abatement Committee (ASNAC) to attend the 2003 University of California Airport Noise and Air Quality Symposium. (Fiscal Impact - $3,500). Recommendation — (1) Authorize attendance of 2003 Airport Noise and Air Quality Symposium by one member of LAXMAC and one member of ASNAC; (2) Alternatively, discuss and take other action related to this item. 5. Consideration and possible action regarding acceptance of the landscaping of Sepulveda Boulevard median islands, between Rosecrans Avenue and Imperial Highway — Approved Capital Improvement Program — PW 02 -14 (Final contract $654)058.87). Recommendation — (1) Approve Change Order No. 2 in the amount of $20,298.87; (2) Accept the work as complete; (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office; (4) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action to approve Change Order No. 2 to Mel Smith Electric, Inc., for installation of lights and electrical service for the Freedom Park Monument — Project No. PW 01 -05 (Estimated cost $9,200). Recommendation — (1) Approve Change Order No. 2; (2) Alternatively, discuss and take other action related to this item. €' �J 7. Consideration and possible action for the purchase of software additions, upgrades and an annual software subscription for the existing facilities management program, Archibus /FM, and the execution of a professional services agreement to provide training, technical support and consulting services from Asbuilt Information Systems, LLC. (Fiscal Impact $18,950). Recommendation — (1) Authorize the City Manager to execute the standard professional services agreement on behalf of the City for an amount not to exceed $18,950 with Asbuilt Information Systems, LLC (includes purchase and training); (2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action for the purchase of an upgrade for the existing fleet maintenance software program, CCG Systems (FASTER) and the execution of a professional services agreement to provide installation, training and consulting services. (Fiscal Impact $15,000). Recommendation — (1) Authorize the City Manager to execute the standard professional services agreement on behalf of the City for an amount not to exceed $15,000 with CCG Systems (includes purchase and training); (2) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action regarding adoption of Ordinance No. 1357, which implements the 2001 Storm Water Permit of the California Regional Water Quality Control Board by amending Chapter 4 of Title 5 of the El Segundo Municipal Code. (Fiscal Impact to be determined). Recommendation — (1) Second reading and adoption of Ordinance, by title only; (2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action regarding the approval of $59,650 outlined in the Police Department budget for annual maintenance services provided by the West Covina Service Group. Recommendation — (1) Approval of $33,500 for the Public Safety Communications Center and $26,150 for the Police Records Division for maintenance services provided by the West Covina Service Group, (2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA 6 (1 t1) C F. NEW BUSINESS — 11. Consideration and possible action regarding the availability of streaming of City Council meetings and other events on the City's web site. Recommendation — (1) Receive and file report; (2) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick — Mayor Pro Tern Jacobs — Mayor Gordon — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — Adjourned in memory of Ron Cano, former City Manager of El Segundo (September 1989 to April 1992), who passed away Monday, February 10, 2003. CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. x'07 REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: a zlklo 13 TIME: -4. lip• - NAME: or o EL SEGUNDO CITY COUNCIL MEETING DATE: February 18, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding report by the Chief of Police on accepting Wireless Enhanced 9 -1 -1 calls. RECOMMENDED COUNCIL ACTION: (1) Request City Council approval to contact the State 911 Office to proceed forward on implementing the wireless enhanced 911 program. (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Wireless Enhanced 9 -1 -1 (W E9 -1 -1) is a service whereby wireless 9 -1 -1 calls are processed through the E9 -1 -1 network to provide a mobile caller's telephone number and other information to local public safety answering points (PSAPs). Until 2001, the California Highway Patrol (CHP) was the only agency allowed by law to directly answer wireless 9 -1 -1 calls. Currently all wireless 9 -1 -1 calls originating in El Segundo are answered by the CHP. Afterthe CHP determines the caller's location, they in turn transfer the call to the El Segundo PSAP. Local PSAPs are now allowed to answer these calls, but only after there has been a consensus reached among the local agency, CHP and the California 9 -1 -1 Emergency Communications Office (State 9 -1 -1 Office). In accordance with Federal Communications Commission (FCC) Order 94 -102, the State 9 -1 -1 Office launched a project to implement W E9 -1 -1 services for wireless telephone users throughout California. Project objectives include preparing all California public PSAPs to accommodate the information to be delivered by wireless carriers under Phase I and Phase 11 of the Order. Phase I specifies that the telephone number and receiving cell site or sector of (Continued) ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: None. Amount Requested: None. Account Number: None. Project Phase: None. Appropriation Required: No. WackA i tu: DATE: Wayt, hief of Police REVIEWED QTY: DATE: --- 1-1 Ma �v nn City Manager 1 (C) 0 the 9 -1 -1 caller be delivered to the PSAP. Phase l I adds a more precise location, (usually with 50 -100 meter accuracy or better) in the form of latitude /longitude coordinates, to the Phase I information. The FCC Order specifies two different accuracy standards for wireless service providers (WSPs); one for handset -based solutions, such as a global positioning system (GPS) solution, and one for network -based solutions, such as network triangulation. • Handset -Based Solution —Must provide the location of the caller within 50 meters 67% of the time and within 150 meters 95% of the time. • Network -Based Solutions — Must provide the location of the caller within 100 meters 67% percent of the time and within 300 meters 95% of the time. However, WSPs must meet these criteria across their total subscriber base (number of calls made) and not necessarily across a particular PSAP jurisdictional boundary. In general, since major metropolitan areas have a greater concentration of cell sites, it is reasonable to assume that the accuracy will be greatest in urban areas. A major emphasis of the wireless project is the redistribution of statewide wireless 9 -1 -1 call volumes to local PSAPs. To accommodate these routing changes, new legislation was passed in 2000 (Assembly Bill 1263) and signed into law by Governor Gray Davis, effective January 1, 2001. This legislation allows approximately 500 local PSAPs to assist the CHP communication centers in handling the estimated 7 million wireless 9 -1 -1 calls made in California each year. Local PSAPs are not required to answer wireless 9 -1 -1 calls. However, by doing so they are more able to provide prompt 9 -1 -1 service to their citizens and others within their jurisdiction. Sharing the wireless 9 -1 -1 call load between the CHP and a local agency will help provide better overall service to those 9 -1 -1 callers routed to a regional CHP center by reducing the number of transferred calls, overall call volume and the time to answer. The CHP currently receives an abundant number of calls (the metropolitan Los Angeles CHP communications center received 2.2 million wireless 9 -1 -1 calls in 2002), sometimes causing callers to be queued for minutes before ultimately being transferred to a local agency. Typically to begin receiving Phase I W E9 -1 -1 calls there are no direct financial costs to a local PSAP. The State has budgeted funds for any necessary upgrades to the local PSAPs 9 -1 -1 customer premise equipment (CPE). However, funds are not available to cover the costs of any additional personnel needed to answer W E9 -1 -1 calls, nor is there any specific funding for computer assisted dispatch (CAD) upgrades. The State 9 -1 -1 Office estimates that most PSAPs should be able to absorb the increased call volume of 9 -1 -1 calls with no additional staff cost. They estimate that a local PSAP will receive between 2 -3 times the current quantities of W E9 -1 -1 that are transferred from the CHP. This is because the CHP is currently filtering out inadvertent and multiple calls on the same incident and only transferring the initial callers to the local PSAP. The El Segundo Public Safety Communications Center averages approximately 150 W E9 -1 -1 transfers from the CHP monthly. Therefore, it is estimated that if we were to accept W E9 -1 -1 calls directly that number would increase to between 300 and 450 calls per month. The State 9 -1 -1 Office estimates that the Phase I Wireless Automatic Location Identification (W -ALI) displays should not impact the majority of CAD systems. MALI is a system that identifies cell site location and associated information for cellular 911 calls. PSAPs will simply see different information in the existing wire -line fields. However, as PSAPs migrate to the Phase II W -ALI display, 9 -1 -1 CPE and CAD systems could be impacted. To receive all the Phase II data, PSAPs will probably need new Phase. II displays. Police Department staff has had preliminary discussions with staff of our CAD provider, the West Covina Service Group (WCSG), regarding the capability of the system receiving W -ALI displays. It is the belief of the WCSG staff that the current system is capable of receiving Phase I displays with some minor modification to our current premise equipment. However, Phase II W -ALI displays may require a major modification to the system. It should be noted the WCSG is planning a major rewrite of its entire CAD system and Phase II MALI displays are slated to be included in the rewrite. Additionally, a geographical information system-(GIS) interface will need to be developed so that latitude, longitude, uncertainty, and confidence information delivered with a Phase II call can appear in an electronic map display. GIS is sometimes referred to as electronic mapping systems, which reference geographical points on the earth. A GIS is comprised basically of two parts: digital map data files and map- reader software. The map data files are structured in layers so that PSAPs can choose whether or not the map- reader software will display them on a screen. Typical layers include street centerlines (with labels and addresses), major structures, fire hydrants and elevations. GIS is important for W E9 -1 -1 because, unlike wire -line 9 -1 -1, wireless 9 -1 -1 calls do not originate from a street address and therefore cannot be located by street address. There is no requirement that a PSAP procure a GIS in order to receive W E9 -1 -1 calls. However, when Phase II latitude /longitude coordinates are delivered with a call, a GIS will be the best way to utilize that data. PSAPs that plan on using GIS will need to develop a GIS /ALI interface to display the ALI information in an electronic map format. The State 9 -1 -1 Office estimates it will be a few years before Phase I I coordinates are delivered with all wireless 9 -1 -1 calls. GIS funding is available thorough the State 9 -1 -1 Office for those PSAPs that commit to answer W E9 -1 -1 calls. GIS funding is based on the 9 -1 -1 -call volume of the PSAP, which in turn determines the number of "qualifying" positions. Presently the State 9 -1 -1 Office will fund $15,000 per qualifying position. Based on the current call volume of the El Segundo PSAP we would meet the criteria to be funded for three qualifying positions ($45,000) to be used for GIS. Police Department staff previously received an estimate from our 9 -1 -1 provider (SBC) of $115,000 to add the necessary hardware and software for GIS mapping on the six operational dispatch workstation currently in use in the communications center. Therefore, based on those projections there would be the a difference of $70,000 between the amount the State 9 -1 -1 Office would fund and the amount needed to upgrade the six workstations to include GIS. There are some "soft costs" that might also be associated with the acceptance of W E9 -1 -1 calls. Call takers will need to be trained on the new W -ALI displays to interpret the information being delivered. There are some subtle differences, especially with regard to Phase II, between individual WSP solutions. Also, new policies will be needed to address the high Oil percentage of inadvertent and dropped W E -9 -1 -1 calls. Inadvertent or unintentional calls occur by a caller accidentally dialing 9 -1 -1 by activating a "hot button" on the handset. Dropped calls are those that are disconnected due to poor cell site coverage. Additionally, there may, be costs for travel expenses during the implementation process to attend monthly planning meetings at the State 9 -1 -1 Office in Sacramento. The State 9 -1 -1 Office is currently implementing W E9 -1 -1 in Los Angeles County. There are presently approximately 20 PSAPs that are in some phase of the implementation process. The State 9 -1 -1 Office is involved in each step of the implementation process. They facilitate the necessary contractual agreements with the incumbent local exchange carriers (ILECs) in order for them to support delivery of W E9 -1 -1 service; they participate in routing meetings with the PSAP, CHIP and wireless carrier representatives to determine which cell sectors should be routed to the PSAP; determine if additional 9 -1 -1 trunks or upgrades to a PSAPs 9 -1 -1 equipment are necessary; and, coordinate a time for each WSP to perform functional and operational tests. 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O > a 0 N c W E_04)_8 o ^� U m 0 = Q 1 O N w O u W W W n � Q m 2 � ❑ 0 � 2 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1/25/2003 THROUGH 2/7/2003 Date Payee Amount Description 1/29/03 PGC El Segundo LLC 29,552.34 Golf Course Payroll Transfer 1/30/03 Health Comp 2,303.09 Weekly claims 1/24 1/30/03 Employment Development 35,370.87 State Taxes PR PR 16 1/30/03 IRS 191,723.95 Federal Taxes PR 16 2/3/03 Siemens 44,837.50 Qtrly Energy Pmt 2/4/03 Federal Reserve 150.00 Employee Savings Bonds EE 2/4/03 Federal Reserve 350.00 Employee Savings Bonds 1 2/6/03 Health Comp 4,409.23 Weekly claims 1/31 1/25 - 2/7/03 Workers Comp Activity 30,500.32 SCRMA checks issued 339,197.30 DATE OF RATIFICATION: 2118/03 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: 339,197.30 �–t�- Deputj Treasur Date -2- Director f mi ' trative Service Date ti f3 �3 7it rager to Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. () � REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 4, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 P.M. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Absent Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present APPOINTMENT OF LABOR NEGOTIATOR FOR CITY EMPLOYEES ASSOCIATION AND UNREPRESENTED CITY EMPLOYEES MOVED by Council Member McDowell, SECONDED by Mayor Gordon to appoint Mary Strenn, City Manager, as the Labor Negotiator for City Employees Association and Unrepresented City Employees. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2 matters. — 1. El Segundo City Employees Association v. City of El Segundo, Public Employee and Relations Board (Charge No. LA- CE- 53 -M). 2. El Segundo City Employees Association v. City of El Segundo, Public Employment Relations Board (Charge No. LA- CE- 91 -M). CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. Public Employee Appointment — Labor Negotiator for Police and Fire Associations 3 MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO. 1 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — None Agency Negotiator: Mary Strenn, City Manager for negotiations with City Employees Association and unrepresented City employees. SPECIAL MATTERS — None. Council moved into open session at 6:55 p.m. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 4, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 P.M. INVOCATION — Pastor Timothy Shepman of St. John's Lutheran Church PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — (a) Council Member Gaines presented a Commendation to the retiring team of K -9, Officer Jeff Leyman, and his K -9 Partner, Kai. (See Consent Item # 9). (b) Council Member Wernick presented a Commendation to Mary Wortman, Advertising and Marketing Communications, The Boeing Company, for an outstanding job in organizing the Freedom Park Memorial Dedication held on December 17, 2002.' ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Absent Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, spoke regarding consent agenda item 19, the Police Department banner request, and item 20, the impact of the local economy on the City of El Segundo. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE N�) J° Marc Renner, resident, spoke regarding item 21, MOU with the Los Angeles Air Force Base. Request of Mr. Kyle Andrich, Vice President, El Segundo Girls Softball, for City approval to close certain City streets for the El Segundo Girls Softball and Little League Opening Day Parade from 9:00 a.m. to 10:45 a.m., Saturday, March 1, 2003, and waiver of all associated fees. (See Consent Item # 8). A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT MOVED by Council Member McDowell, SECONDED by Mayor Gordon to move item number 21 to this portion of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PRO TEM JACOBS ABSENT. 21. Consideration and possible action regarding a Memorandum of Understanding (MOU) with the Los Angeles Air Force Base (LAAFB) concerning a joint Environmental Impact Report/Environmental Impact Statement (EIR /EIS) and funding of the EIR /EIS process. Jim Hansen, Director of Community, Economic and Development Services, gave a report. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to authorize the Mayor to sign the MOU, Contract No. 3119 and direct staff to continue with the EIR /EIS process with the changes incorporated by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. ABSENT: MAYOR PRO TEM JACOBS. B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action for a public hearing on the consideration of $200,000 of operating and capital outlay requests, to be used for "front line law enforcement ", from the Chief of Police. Adopt resolution accepting the State of California Citizens' Option for Public Safety (COPS) Grant, California State SB 823, awarding $100,000 in funding to be used by the Police Department per grant guidelines. Mayor Gordon stated this is the time and place hereto fixed for a public hearing on the consideration of $200,000 of operating and capital outlay requests, to be used for "front line law enforcement ", from the Chief of Police and adopt resolution accepting the State of California Citizens' Option for Public Safety (COPS) Grant, California State SB 823, awarding $100,000 in funding to be used by the Police Department per grant guidelines. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE . 3 O 017 He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received by the City Clerk's Office. City Manager Mary Strenn gave a report. Council consensus to close the public hearing. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4294 A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve Resolution No. 4294 accepting $100,000 in grant funding FY 02 -03 and appropriate to the Police Department to supplement front -line law enforcement requests and appropriate $100,000 in COPS grant funds from FY 01 -02 to supplement front -line law enforcement requests. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT 2. Consideration and possible action for a public hearing regarding CEQA approval of a negative declaration (Environmental Assessment EA 597) for the Douglas Street Gap Closure /Railroad Grade Separation Project (Fiscal Impact — none at this time). Mayor Gordon stated this is the time and place hereto fixed for a public hearing regarding CEQA approval of a negative declaration (Environmental Assessment EA 597) for the Douglas Street Gap Closure /Railroad Grade Separation Project. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received by the City Clerk's Office. City Manager Strenn, gave a report. Council consensus to close the public hearing. MOVED by Council Member Wernick, SECONDED by Council Member Wernick to approve the Negative Declaration EA 597 for the Douglas Street Gap Closure /Railroad Grade Separation Project. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE N(041g 3. Consideration and possible action regarding a brief presentation by AKM Consulting Engineers and the adoption of the City Sewer Master Plan.. Mr. Zeki Kayiran, AKM Consulting Engineers, gave a brief presentation. City Manager Strenn, gave a report. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to adopt the City Sewer Master Plan, find the Master Plan exempt from environmental review as a Class 1 Categorical Exemption for repair, maintenance, and minor alteration of existing public facilities and structures, and directed staff to file a Notice of Exemption in accordance with the California Environmental Quality Act. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT C. UNFINISHED BUSINESS 4. Consideration and possible action regarding a brief presentation by Time Warner representative, Kristy Hennessey, on the current status of their efforts to resolve past equipment failures and the resulting interruptions of live broadcast service. Kristy Hennessey, Time Warner, gave a presentation. Council directed staff to have Time Warner to provide a written evaluation of our existing system, including a total schematic of wire cables, and make recommendations for implementing improved signals and equipment for the live broadcast areas of City Hall, the School District Board Room, the Joslyn Center, the Library, the Cable Playback Area and the Time Warner broadcast origination site. 5. Consideration and possible action regarding assumptions and methodology for the update to the Circulation Element of the General Plan. Jim Hansen, Director of Community, Economic and Development Services, gave a report. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to direct staff to begin technical analysis based on approved assumptions and methodology for the update to the Circulation Element of the General Plan with the addition of Nash Street connecting with Park Place, and a better definition of recyclable buildings, and factor in the additional development on the Honeywell property to include more commercial and less manufacturing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO 5 0 1 � 6. Approved Warrant Numbers 2530997 to 2531354 on Register No. 8 in the total amount of $1,452,321.96 and Wire Transfers from 1/11/2003 through 1/24/2003 in the total amount of $398,663.01. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 7. Approved City Council Meeting Minutes of January 21, 2003. 8. Approved request of Mr. Kyle Andrich, Vice President, El Segundo Girls Softball, for City approval to close certain City streets for the El Segundo Girls Softball and Little League Opening Day Parade from 9:00 a.m. to 10:45 a.m., Saturday, March 1, 2003, and waiver of all associated fees provided the event meets all applicable City requirements. 9. Approved the retirement of Police Service Dog Kai and authorized the Mayor to execute the sale of Kai to his K -9 Handler, Officer Leyman, for the nominal fee of one dollar ($1.00), Contract No. 3120 10. Accepted the project as complete for removal and storage of Heritage Stones on Main Street — Project No. PW 02 -17 — Approved Capital Improvement Program. Approved Change Order No. 1 in the amount of $8,046.50 (Final contract cost $46,854.50). Authorized the City Clerk to file the City Engineer's Notice of Completion. 11. Approved Contract No. 3121 to Professional Building Contractors, Inc. (PBC) for construction work of the Residential Sound Insulation Program required to complete Phase 8 (49 residences). (Amount requested $1,110,098.00). Authorized the City Manager to execute a construction contract in a form approved by the City Attorney. 12. Authorized staff to solicit Request for Proposals to obtain a qualified architect for the refurbishment of the City Council Chambers and the replacement of the City Hall exterior windows with energy efficient windows. (No fiscal impact at this time). 13. PULLED BY COUNCIL MEMBER GAINES DUE TO A POSSIBLE CONFLICT OF INTEREST, THE PROJECT IS LOCATED CLOSE TO HIS HOUSE. 14. PULLED FOR DISCUSSION BY MAYOR GORDON 15. Authorized the City Manager to execute a Professional Services Agreement No. 3122 with CWA, Inc., to provide architectural services for the City Library remodeling project — Approved Capital Improvement Program. (Estimated cost $43,000.00). 16. Authorized staff to solicit Request for Proposals to obtain professional services to install Americans with Disabilities Act (ADA) compatible automated doors at the Joslyn Center and at the Library. (No fiscal impact at this time). 17. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 18. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE � NO..'6 Vp�4,J 19. PULLED FOR DISSCUSSION BY COUNCIL MEMBER WERNICK MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve consent agenda items 6, 7, 8, 9, 10, 11, 12,15 and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT CALL ITEMS FROM CONSENT AGENDA 13. Adopted Resolution No. 4295 approving installation of 3 -way stop signs at the Mariposa Avenue/Washington Street and the Pine Avenue /Illinois Street intersections. (No fiscal impact). MOVED by Mayor Gordon SECONDED by Council Member McDowell to adopt Resolution No. 4295 approving installation of 3 -way stop signs at the Mariposa Avenue/Washington Street and the Pine Avenue /Illinois Street intersections. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 COUNCIL MEMBER GAINES NOT PARTICIPATING, MAYOR PROTEM JACOBS ABSENT 14. Approve Contract Amendment No. 1 to CJ Construction, Inc., Contract No. 2982, for the annual Curb and Sidewalk Repair Agreement. (Fiscal Impact $28,777.28). Authorized the City Manager to sign the amendment. MOVED by Mayor Gordon, SECONDED by Council Member McDowell to approve Contract Amendment No. 1 to CJ Construction, Inc., Contract No. 2982, for the annual Curb and Sidewalk Repair Agreement. (Fiscal Impact $28,777.28). Authorized the City Manager to sign the amendment. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PROTEM JACOBS ABSENT 17. Adopt plans and specifications for elimination of Sanitary Sewer Pump Station No. 12, located on the north side of Oak Avenue, approximately 150 feet west of Main Street (address is 117 West Oak Avenue) and construction of a sewer line — Project No. PW 03 -02 — Approved Capital Improvement Program. (Estimated Cost $374,000.00). Authorize staff to advertise the project for receipt of construction bids. MOVED by Council Member Gaines SECONDED by Council Member McDowell to adopt plans and specifications for elimination of Sanitary Sewer Pump Station No. 12, located on the north side of Oak Avenue, approximately 150 feet west of Main Street (address is 117 West Oak Avenue) and construction of a sewer line — Project No. PW 03 -02 — Approved Capital Improvement Program. (Estimated Cost $374,000.00). Authorized staff to advertise the project for receipt of construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PROTEM JACOBS ABSENT 18.Adopt plans and specifications for reconstruction of Storm Water Pump Station No. 16, located at 408 Eucalyptus Drive — PW No. 03 -01 — Approved Capital Improvement Program (Estimated Cost $1,415,000.00). Authorize staff to advertise the project for receipt of bids. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO. 7 0 0?1 MOVED by Council Member Gaines, SECONDED by Council Member McDowell to adopt plans and specifications for reconstruction of Storm Water Pump Station No. 16, located at 408 Eucalyptus Drive — PW No. 03 -01 — Approved Capital Improvement Program (Estimated Cost $1,415,000.00). Authorized staff to advertise the project for receipt of bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PROTEM JACOBS ABSENT 19.Approve the display of a 1,000 square foot temporary banner, greater than 500 square feet as required by Section 15 -18 -81-1 of the El Segundo Zoning Code, to be displayed on the west facing wall of the Police Department building. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve the display of a 1,000 square foot temporary banner, greater than 500 square feet as required by Section 15 -18 -81-1 of the El Segundo Zoning Code, to be displayed on the west facing wall of the Police Department building. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PROTEM JACOBS ABSENT F. NEW BUSINESS — 20. Consideration and possible action regarding the impact of the State of California's budget proposal and the impact of the local economy on the City of El Segundo. Bret Plumlee, Administrative Services Director, gave a report. 21. ITEM TAKEN EARLIER IN THE AGENDA 22. Consideration and possible action regarding — (1) Adoption of an urgency ordinance implementing the pollution control requirements of the 2001 Storm Water Permit of the California Regional Water Quality Control Board for the Los Angeles Region by amending Chapter 4 of Title 5 of the El Segundo Municipal Code; (2) Introduction of a regular ordinance implementing the 2001 Storm Water Permit of the California Regional Water Quality Control Board by amending Chapter 4 of Title 5 of the El Segundo Municipal Code. Andy Santamaria, Director of Public Works, gave a report. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1356 AN URGENCY ORDINANCE ADOPTED IN ACCORDANCE WITH GOVERNMENT CODE § 36937(6) REGULATING THE DISCHARGE OF POLLUTANTS INTO THE CITY'S STORM SEWER SYSTEMS AND WATER OF THE UNITED STATES BY AMENDING CHAPTER 4 OF TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE IN ITS ENTIRETY. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO. 8 0 Z MOVED by Council Member McDowell, SECONDED by Council Member Gaines to adopt Urgency Ordinance No. 1356 to take effect on February 17, 2003, regulating the discharge of pollutants into the City's storm sewer systems and water of the United States by amending Chapter 4 of Title 5 of the El Segundo Municipal Code in its entirety. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1357 AN ORDINANCE REGULATING THE DISCHARGE OF POLLUTANTS INTO THE CITY'S STORM SEWER SYSTEMS AND WATER OF THE UNITED STATES BY AMENDING CHAPTER 4 OF TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE IN ITS ENTIRETY. Council Member Wernick introduced Ordinance No. 1357 23. Consideration and possible action regarding a request by the Fire Department to authorize the City Manager to accept a grant (Grant #EMW- 2002 -FG- 08479) from the Federal Emergency Management (FEMA) and the United States Fire Administration (USFA) for Firefighter Operations and Firefighter Safety equipment in the amount of $245,200.00, of which, the Fiscal Impact to the City is $24,520.00. Norm Angelo, Fire Chief, gave a brief report. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to authorize the City Manager to accept the FEMA/USFA grant award; encumber $245,200 from the General Fund; $24,520.00 is the local share and $220,680 will be reimbursed to the City By FEMA. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS — CITY CLERK NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Spoke regarding downtown business incentives. Council Member Gaines — Presented a short MAX promotional film. Council Member Wernick — MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO. 9 023 Mayor Gordon — Addressed the need to call a special number from cellular phones for 911 response. He stated that the Highway Patrol has agreed to allow us use our cellular towers to enable cellular 911 calls within El Segundo to be handled by our Communications Center. Requested Staff to investigate the costs and how the system works. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jerry Saunders, CDC; spoke regarding the Douglas Street extension project, and the Circulation Element. Liz Garnholz, Resident; Spoke regarding a lease -back agreement, in reference to the Air Force Property. She also discussed an old project that was never approved about ari urban forest. Marc Renner, Resident; Spoke regarding the Air Force base retention. MEMORIALS — Rancho Palos Verdes Councilmen John McTaggerts' Father, Noble Mc Taggert, and Lisa May Williams. GOOD NEWS — George Binder celebrated his 90th birthday. Birth of Trystan Lewis Plaice — parents Randy and Sabrina Plaice. CLOSED SESSION None REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT at 10:10 P.M. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO. 10 2,Lf F EL SEGUNDO CITY COUNCIL MEETING DATE: February 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to authorize one member of the LAX Master Plan Advisory Commission and one member of the Aviation Safety and Noise Abatement Committee (ASNAC) to attend the 2003 University of California Airport Noise and Air Quality Symposium. (Fiscal Impact - $3,500) RECOMMENDED COUNCIL ACTION: 1) Authorize attendance of 2003 Airport Noise and Air Quality Symposium by one member of LAXMAC and one member of ASNAC; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The 2003 University of California Institute of Transportation Studies Airport Noise and Air Quality Symposium will take place in Berkeley, CA from March 9 through March 14. In years past, members of City Council, LAXMAC and ASNAC have attended the symposium and found it to be relevant to issues currently facing the City of El Segundo. The 2002/2003 City budget includes funding for attendance at this conference. ATTACHED SUPPORTING DOCUMENTS: Conference brochure for 2003 Airport Noise and Air Quality Symposium. 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O N f3 W ¢ 0 U) O W d to co (n d z a U) Q ° >. @ rn d 0° '_d O a)'ho E ..dQ Q y w°) a ° `� QQ'� o dO mQ Cam. )ao Q o O m m W � uOD E m m c c c u c M n0 a o o Q Co = o m '� @ N '� N m L. +' @ O2 i C m C6 "' Up N U m +� O i _C d @ r- @ p O X- lL L O (D m i0 G @ C i a1 .O C 'C L O N co N z 2 O 2 Q 1- Q co U c7 V Ul U- Un 2 W Q -°, d W° U x Q dJ d Q Ci w ti Q m U O C N E U7 O U m ` d Ui o '° E a _I � C C '�' O m 'U z i m CL -6 Q) tN6 (U d d co U N 3 b,Q @ >, - O O f3 Q- CU O .N V — C .N C O C U m ~ C O C (6 = _' fq N U T E W ,� O O ..O O O m U O ..� m (1 O U O p = O .fl O O -0 c Y O di O m Z - j Z ;� W +_+ C Q m .-'' (n O > E � :�, C -� C ` �, Q D O Q @ ) m m a c i@ O O @ i+ < O 'O .O °- N C J LL c (1) rn t6 O O x C O y p m p a c c E o) _ a) o c a° a IL a ¢ = Q a <c W cc V) C)) o -°, z U) � Z F � (n W Q � ¢ a � � � ¢ < ° Z N O C C 4- U CO o EL 0 C: CD c E o 0) � CO ° m o 0 o m °° m o 0 o c }, '� y N U '5 p u) ao m w m i@ Uu m o m O U) Q C O A LL O C C (6 N CY p = Z O O @� coil .` N '6 [� N a 'D a- < = - N s o = c Q m o m >, c c •o °@ .o c m N n a) @ c .�. ¢ Q m Q a) L a) by E q) > O +� o u1 c C �- >, +� d c O C7 o Q a m 0 o E a) E .@ + o a) c 2 c Uo o U G a O U N o >@ ° U= c LU Q Uu CD o E O m i f6 Q m N C U� O C N O O T O E d _� C m a E d W C m -� N 0 fl 'U Co U J O +> o @ •C Lti O O_ O a) N O U �' @ •- U @ t .� F- C O O O C ._ 'U C N °E .0 N m H m> @> O i? > 'O E ,m C C C C q.= > (U •� C W OJ 4 O a; w o¢ d D W ti ¢ Q d S 2 Y (o O w¢ U Un d) Q 028 /�i o- o U) W - U) C UO O_ O _0 > o m U" d +- o D E Uo Q E - Z ° o N c 7. O �!= O C w F(D o ° > 4- o _ 0 a un O o m O O c r a m U ink N ZD IL k '_d O a)'ho E ..dQ Q y w°) a ° `� QQ'� o dO mQ Cam. )ao Q o O m m W � uOD E m m c c c u c M n0 a o o Q Co = o m '� @ N '� N m L. +' @ O2 i C m C6 "' Up N U m +� O i _C d @ r- @ p O X- lL L O (D m i0 G @ C i a1 .O C 'C L O N co N z 2 O 2 Q 1- Q co U c7 V Ul U- Un 2 W Q -°, d W° U x Q dJ d Q Ci w ti Q m U O C N E U7 O U m ` d Ui o '° E a _I � C C '�' O m 'U z i m CL -6 Q) tN6 (U d d co U N 3 b,Q @ >, - O O f3 Q- CU O .N V — C .N C O C U m ~ C O C (6 = _' fq N U T E W ,� O O ..O O O m U O ..� m (1 O U O p = O .fl O O -0 c Y O di O m Z - j Z ;� W +_+ C Q m .-'' (n O > E � :�, C -� C ` �, Q D O Q @ ) m m a c i@ O O @ i+ < O 'O .O °- N C J LL c (1) rn t6 O O x C O y p m p a c c E o) _ a) o c a° a IL a ¢ = Q a <c W cc V) C)) o -°, z U) � Z F � (n W Q � ¢ a � � � ¢ < ° Z N O C C 4- U CO o EL 0 C: CD c E o 0) � CO ° m o 0 o m °° m o 0 o c }, '� y N U '5 p u) ao m w m i@ Uu m o m O U) Q C O A LL O C C (6 N CY p = Z O O @� coil .` N '6 [� N a 'D a- < = - N s o = c Q m o m >, c c •o °@ .o c m N n a) @ c .�. ¢ Q m Q a) L a) by E q) > O +� o u1 c C �- >, +� d c O C7 o Q a m 0 o E a) E .@ + o a) c 2 c Uo o U G a O U N o >@ ° U= c LU Q Uu CD o E O m i f6 Q m N C U� O C N O O T O E d _� C m a E d W C m -� N 0 fl 'U Co U J O +> o @ •C Lti O O_ O a) N O U �' @ •- U @ t .� F- C O O O C ._ 'U C N °E .0 N m H m> @> O i? > 'O E ,m C C C C q.= > (U •� C W OJ 4 O a; w o¢ d D W ti ¢ Q d S 2 Y (o O w¢ U Un d) Q 028 /�i o- c o O O O a c N >, U m m� o N C U a U m O O U ink N C C) i i N U �'', U) @ ?, Q ,� ° ° U U U -O . .m UO ° C L LL @ c Q ° >. @ rn d 0° o� Un o m 3 ~ O C W p O @ U p C d O m C N C T C C O i C> CU C N O C) N c d a>'• @ .= f�6 a. '> _ > U .� x o (U (D C O C _(�0 1 N p > Q W U !L m i b1J O .O .- .O x E d S O O C E C - W F w >, O 0 C N E N �l' CO U E C C v� �- O 4- •m .� O >, O. — - .� N CL @ E c d C U _ ¢ p '� N 6) Y '> cn y .� O QJ > Q -p L (B U) y+ U (n O U x= c N m a) Uo (D � m' +� @ O CS Uo ¢ U m a) S = Uo U > m d -� o C w- c� W D ca c m O W¢� m u d V Z m o a) a U '_d O a)'ho E ..dQ Q y w°) a ° `� QQ'� o dO mQ Cam. )ao Q o O m m W � uOD E m m c c c u c M n0 a o o Q Co = o m '� @ N '� N m L. +' @ O2 i C m C6 "' Up N U m +� O i _C d @ r- @ p O X- lL L O (D m i0 G @ C i a1 .O C 'C L O N co N z 2 O 2 Q 1- Q co U c7 V Ul U- Un 2 W Q -°, d W° U x Q dJ d Q Ci w ti Q m U O C N E U7 O U m ` d Ui o '° E a _I � C C '�' O m 'U z i m CL -6 Q) tN6 (U d d co U N 3 b,Q @ >, - O O f3 Q- CU O .N V — C .N C O C U m ~ C O C (6 = _' fq N U T E W ,� O O ..O O O m U O ..� m (1 O U O p = O .fl O O -0 c Y O di O m Z - j Z ;� W +_+ C Q m .-'' (n O > E � :�, C -� C ` �, Q D O Q @ ) m m a c i@ O O @ i+ < O 'O .O °- N C J LL c (1) rn t6 O O x C O y p m p a c c E o) _ a) o c a° a IL a ¢ = Q a <c W cc V) C)) o -°, z U) � Z F � (n W Q � ¢ a � � � ¢ < ° Z N O C C 4- U CO o EL 0 C: CD c E o 0) � CO ° m o 0 o m °° m o 0 o c }, '� y N U '5 p u) ao m w m i@ Uu m o m O U) Q C O A LL O C C (6 N CY p = Z O O @� coil .` N '6 [� N a 'D a- < = - N s o = c Q m o m >, c c •o °@ .o c m N n a) @ c .�. ¢ Q m Q a) L a) by E q) > O +� o u1 c C �- >, +� d c O C7 o Q a m 0 o E a) E .@ + o a) c 2 c Uo o U G a O U N o >@ ° U= c LU Q Uu CD o E O m i f6 Q m N C U� O C N O O T O E d _� C m a E d W C m -� N 0 fl 'U Co U J O +> o @ •C Lti O O_ O a) N O U �' @ •- U @ t .� F- C O O O C ._ 'U C N °E .0 N m H m> @> O i? > 'O E ,m C C C C q.= > (U •� C W OJ 4 O a; w o¢ d D W ti ¢ Q d S 2 Y (o O w¢ U Un d) Q 028 /�i o- O O O N C U N C C ° ? U ink N C C) i i N U �'', U) @ ?, Q ,� ° ° U U U -O . .m UO ° C L LL @ c c o Q c c � o o� Un o m 3 O C Un o c o y o E E r _o a a) d m -a @ o C C Z m= C C N W @ C O ' O C M `�- ° Z N O C C 4- U CO o EL 0 C: CD c E o 0) � CO ° m o 0 o m °° m o 0 o c }, '� y N U '5 p u) ao m w m i@ Uu m o m O U) Q C O A LL O C C (6 N CY p = Z O O @� coil .` N '6 [� N a 'D a- < = - N s o = c Q m o m >, c c •o °@ .o c m N n a) @ c .�. ¢ Q m Q a) L a) by E q) > O +� o u1 c C �- >, +� d c O C7 o Q a m 0 o E a) E .@ + o a) c 2 c Uo o U G a O U N o >@ ° U= c LU Q Uu CD o E O m i f6 Q m N C U� O C N O O T O E d _� C m a E d W C m -� N 0 fl 'U Co U J O +> o @ •C Lti O O_ O a) N O U �' @ •- U @ t .� F- C O O O C ._ 'U C N °E .0 N m H m> @> O i? > 'O E ,m C C C C q.= > (U •� C W OJ 4 O a; w o¢ d D W ti ¢ Q d S 2 Y (o O w¢ U Un d) Q 028 /�i 028 /�i �I 2 z ( (n O_ CIS � N N 41 _ _ O Z Q Q : : U O x x O C7 0 0- <c W m W m� Q U U C G Q Q Q Q c cc) a c 0 a v o U O Q�i O Z bQ) N N O O C9 +• O c ° U W LL Q zo O o W a i E -t5b �` c NJ W O 4i LL S� ° o s � a i c� Q Q U) W z Q .. Ln W O f6 S W C N z J O ,� W Cd O N W O Q i0) A. ¢ a (13 O ° w �% z W LA W J dii Q N J Q> U (n 0 In 0 0 � O M O M M C O O ++ C O O W z �Q Q U M W 0 W N GO y I-- z Lo r � C Q x z 0 o � +00 y 0 O + F-W- Q h00 (z J O N i U v Q Z UJ •(�j N 0 Z o O ¢Q- V }� � O F- C C7 m i W O c p O W U W I Q N� CC � Z N L= p Q O= co .O N O (n Q Q J cn I- wz Q o c oz� �o =_°CO z °oiQ� LLJ z Z Z Z Q Q O a� Q C } z W J O OJ (� J O fr- O O Z >- m Z N W L Z Ca LLJ N v Q Q K m to LL ca cn M m i N M O O M o M O o C O � U Q O N m Q w N> C :p i _N C7 (? w U 1�A a CD ® U U C q U j z- ua d o rO o Z U W w< a O Q = u1 sA Z G C7 _ _ S U-6 o Z_ Z C W S, O LIJ 0) O M U x °21 O p J N C Z b� _ O Z p r1 p <C W a Q w u p o> W _ Q a a W Q¢ !x CL Z 6ii FW- w n ® Q U Q f� p W 'z z Tin LD o LO ri iv c�i �i c� M i i s O O O Q O 4 O O VA N 0 29 tW O O >w s N t� W L W <C N U = 0 m Q 7 W tp = cn�c 0 i 0 C3 ei C O O ++ C O O W z �Q Q U M W 0 W N GO y I-- z Lo r � C Q x z 0 o � +00 y 0 O + F-W- Q h00 (z J O N i U v Q Z UJ •(�j N 0 Z o O ¢Q- V }� � O F- C C7 m i W O c p O W U W I Q N� CC � Z N L= p Q O= co .O N O (n Q Q J cn I- wz Q o c oz� �o =_°CO z °oiQ� LLJ z Z Z Z Q Q O a� Q C } z W J O OJ (� J O fr- O O Z >- m Z N W L Z Ca LLJ N v Q Q K m to LL ca cn M m i N M O O M o M O o C O � U Q O N m Q w N> C :p i _N C7 (? w U 1�A a CD ® U U C q U j z- ua d o rO o Z U W w< a O Q = u1 sA Z G C7 _ _ S U-6 o Z_ Z C W S, O LIJ 0) O M U x °21 O p J N C Z b� _ O Z p r1 p <C W a Q w u p o> W _ Q a a W Q¢ !x CL Z 6ii FW- w n ® Q U Q f� p W 'z z Tin LD o LO ri iv c�i �i c� M i i s O O O Q O 4 O O VA N 0 29 tW O O >w s N t� W L W <C N U = 0 m Q 7 W tp = cn�c 0 i 0 C3 ei M O o C O � U Q O N m Q w N> C :p i _N C7 (? w U 1�A a CD ® U U C q U j z- ua d o rO o Z U W w< a O Q = u1 sA Z G C7 _ _ S U-6 o Z_ Z C W S, O LIJ 0) O M U x °21 O p J N C Z b� _ O Z p r1 p <C W a Q w u p o> W _ Q a a W Q¢ !x CL Z 6ii FW- w n ® Q U Q f� p W 'z z Tin LD o LO ri iv c�i �i c� M i i s O O O Q O 4 O O VA N 0 29 tW O O >w s N t� W L W <C N U = 0 m Q 7 W tp = cn�c 0 i 0 C3 ei (D ua � c c 0 i ° a c M ri O O ei m EJ U) Z U o L Ri CL Z 0 QL +� C A O H O bD z Q CI z a .ti o o N - LU i= '� a Sao z�, w ow bA � C O o z > � + N > Q O U Z tQ a0 _j t W o 0- N M ' (1 ie)2 z o C' o a m o p Qa ° ta Z3 O O 00 o Z O o t!1 "N t- N � N ~ v (L O O 6; a Z ca c w z +, ,� Z N C J CL O .y cn o w f Z 3 o O C7 v o m � Q. ¢ ¢ Z U O cn c < Q LL. s2 a W Q to w N LL z 4 z ¢ Z O c cl V I In w O Cf s Lu w a C7 p z m Q ; U ?3 cn >% Q u' � LZ cr w 9 Z F X, 0.'t 0 = W m P- O Q LL M w CL LL Q O N CD CO9 N v Q aw. T �m'Q O z o M O Z 00 rOti �m E x�° E� Q .� N ° N M M O `S h 00 � a c 0 c c M ri O O ei m N CL C o L Ri CL Z QL is O O p _ CI z a .ti o o N - Z N! c N i O C'3 N% bA � C O e. O w w Q) z E N Q W � •� G Ln p N O G1 O o¢ O O = � ° Z3 � c 00 v t!1 "N t- w � m a� m m d^'3 lLl ~ m U N Q) a Z ca c w `Z +, ,� Z N C J CL O .y cn o w �t f Z 3 o O C7 v o to di Q. ¢ ¢ ro o c O _= o = o O cn c < O a to w N cn 4 z ¢ LL N V � Q o O o O Cf s Lu w a C7 p z m O Z = 0. ¢ cn >% _ cr OJ -Z:3 0 = W m P- O Q O V CD M °az �m'Q CL z o Z E Z o �m E x�° E� Q .� F- �� " o CL ° N p p O _`Wi tii c `S t%J � z W a. C O Z W m y C3 LU J Of LL Lu S L- Q (0 Q N = U O Q _ O w o C cc ¢ Y O W ro O W = CD I r cis a W Z G� O¢ U 0 z v w C ti o '' O � �- W W Q O Q c7 C.) OQ 1< °' Z * J LL 0] LU '� ,tn i< k Jp tLLI to z is it O O J to a. Q m LLJ = U �C M O U) w t7.' O it H J (o 5)' 81 Z r0I sNi M O O e4 IH MII O Q CA O M `vi CV rl d O LO � N 1 O M Q) M dA �-i, Q M o e-1 ri ri r♦ M M a a c 0 c c M ri O O ei m N CL O vq q U O v L Ri CL Z QL is O O p _ CI z a ¢ i i' O Z N! O C'3 N% bA � C O e. O w U Q) LL W G Ln p N O 00 o¢ O O W Z3 _ 00 v bn �? C o U U N Q) a Q ca c `Z d d W ro b ro N o O C7 v o O Q. W O c( LO i to w N = O ¢ Lu d a KL z s LL N V � Q o O o O Cf s Lu w a C7 p z m O Z = 0. ¢ cn >% _ cr OJ -Z:3 0 = W m P- O Q O V CD Wp U w CL Z °o Z z _ Z Q .� J p O _`Wi tii c N J N J t°' � m a s .� O ro! j o O Z f> �n O O �n w Z U W C0 O y J o _ O w o C cc ¢ O Cn O W ro O W Q p FW- to z } W J= N Q -� = Z O Q U a O Q Q p C ti o LL =t z m Q to d U @ w w AC7 °' Z p U t U¢ 4 U. ro> v LU '� ,tn i< k CO tLLI to z Q - 7' e 1 � J to a. Q m a a c c M ri O O ei m N CL O vq q U O v L Ri CL Z w �c 4 U N O �- UJ giJ m m _ CI z a Z N! J as (n O o -0 w U LL W O m U Ln p O 00 Cj O O O tr ui 00 a a 7 M ri O O ei m O vq q U O v A p U ri TI O N C _ Z3 7 III s X L '� c C N C Z N! W 0 0 -0 O o v bn �? c to a°i ca c A U N o O C7 v o O Q. Z W 41 •O C '� V V O Q Ca Iii I�B Q tp cn >% LU cr O 4% � = p � a �E ro _ CL G Z z _ Z A O W N > J Q N J N J O N a A a' O d O LU f>: O o Q 0, J In w m o C cc ¢ o N C LLi droi Cq o p= a is o C ti o m @ AC7 LW p U t .0 ro> v LU '� ,tn W O C 1 0 7' e 1 � LL to a. Q m LLJ = U �C U) w t7.' G it H J (o 5)' 81 Z O M O O is O Q CA `vi CV rl M 1 O M Q) O O di a 030 M i N 'o a G O c Q N a N ta? Z Q. O O -C +�+ O fY1 C J a F U) C4 W Z F- U q v N V •� O U fl O s i V O J O th to W O W O' O (fiD > �, l04 W d CJ .i til' F• Q O O O� m i W lL ® J N J O W C O p J m U. U CL O Q = `�' 'C w .O Q Q GD 5 �.N� > •ac.. Q j z o. a C" o v o co z can w T �' O is coa v° z ~ CD �( 4 z D W C S V Q an d Z c :2 z Cp w O i 0 C3 O �_ m �� U m w o o m w a m u, z m z v ,�? w e W O d �- c w +� V> c `x z e� it N m o w c rr cq � >- sz <Wy O ~ cn _ qA c C IWy v� W ? o O c I- cu o '- Q m O Z � cl uj M N p d 0 ¢ a U. c/) Z m Lr Li m (� Q Z Q (D Cc Z {r U. „. IA. N W d a t CS C) `7 O W W O W= 4 k k k V U) F- a. p O p f CO) O dry R O O o T1 �{ O ;^ 4 E d A70 ti O O N O i O C a O M <11 x C i O M O gyp-! Tq y 66 OD U) m o I!j O O O > U 0 h` a z' ! m” v Z c d o Y m> " O O cc +o'+ Q Lf- 0 +y+ O C U �•' •C w rN. = O O CD W � fl G Ill v0 W O Z O cn W w m �F, O �6 y t '3i R O S` •O O, W tB N W `O- p y F- N x m y y O O O z w f- U) 0 a ++ U m 1- m m r- a f- z Y -� >_ a aNi c � ° Y m c o p I v� ? m W Q ..� 0. 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EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: February 18, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action regarding acceptance of the landscaping of Sepulveda Boulevard median islands, between Rosecrans Avenue and Imperial Highway -Approved Capital Improvement Program — PW 02 -14 - (Final contract = $654,058.87). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Change Order No. 2 in the amount of $20,298.87; (2) Accept the work as complete; (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office; (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Background and discussion begins on the next page........ ATTACHED SUPPORTING DOCUMENTS: 1. Notice of Completion. 2. Location map. FISCAL IMPACT: State Grant of $678,000.00 Capital Improvement Program Amount Requested: Account Number: Project Phase: Appropriation Required: $852,500.00 $654,058.87 301 - 400 - 8203 -8636 301 - 400 - 8202 -8996 114- 400 - 8203 -8636 Acceptance of work No ORIGINATED BY: Andres Santamaria, Director of Public Works REVIEWED BY: Mary Strenn, City'IVlan = $678,000.00 = $ 86,500.00 = $ 88,000.00 DATE: February 10, 2003 DATE: 20030218 - ACCEPTANCE OF LANDSCAPING OF SEPULVEDA BOULEVARD MEDIAN ISLANDS - PW 02 -14 033 BACKGROUND & DISCUSSION: On June 4, 2002, the City Council awarded a contract to Valley Crest Landscape in the amount of $585,340.00 for installation of landscaping within the Sepulveda Boulevard median islands, between Rosecrans Avenue and Imperial Highway. On November 6, 2002, the City Council approved Change Order No. 1 in the amount of $48,420.00 to install landscaping along the westerly frontage of the City Golf Course. After start of construction, staff authorized additional work in the total amount of $20,098.87 for which Change Order No. 2 is being requested. This additional work included repair of existing leaking irrigation lines, additional areas of installation of color stamped concrete, replacement of dead trees and deteriorated electrical cabinets within median islands between El Segundo Boulevard and Imperial Highway. The total contract amount, including Change Order Nos. 1 and 2, is $654,058.87. The project is currently under the maintenance phase of the Valley Crest Landscape contract. 20030218 - ACCEPTANCE OF LANDSCAPING OF SEPULVEDA BOULEVARD MEDIAN ISLANDS - PW 02 -14 03/4 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name : Landscaping of Median Islands in Sepulveda Boulevard Project No.: PW 02 -14 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: 1. The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245 4. The nature of the interest of the owner is: Public street right -of -way 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on December 30, 2002. The work done was: Landscaping of median islands 6. On February 18, 2003, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: Valley Crest Landscape Development 8. The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: Landscaping of median islands 9. The street address of said property is: Median Islands in Sepulveda Boulevard, between Rosecrans Avenue and Imperial Highway Dated: Bellur K. Devaraj City Engineer VERIFICATION I, the undersigned, say: I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on , 2003 at El Segundo, California. Bellur K. Devaraj City Engineer U 3 c" v NOTICE OF COMPLETIONS%PW 02.14 - LANDSCAPING OF MEDIAN ISLANDS IN SEPULVEDA BOULEVARD (02/06103) t N N O W I AiNt100 S3139NV SOl AMA 3Na0HIIAVH d0 Al 13 O'J3IQ 0A7 NVS v 6 bN3N31p ► V N W l W W V y Q < 6 < m y YI YI d VI d y y N d y :El ~ m m 01 N N N N N 3AY ISISi IA 'GAIL = O >: CL 3 Q J z z O � 3 Q o z m z G W ? N O N W J > W Q CD � z ~ Q W O t1 U) W J W C7 - Z Q N O J U- 0 U `o v c 0 m J � 4 Q U W a r ? 0 x U lL U a u. a La U O ec NOIIVIAV Qf '3AV OONG03N AtlM• NNYd = U Q W m Z d H d_ Z VO3A111d 3S � N'3AY MVO -'3AV W13 1+- ='3AV 3NId O -'3Ar InNIV04 y. SAY V1113SNlOd H- -'3AV "lYd U ='3AY 3ldYR ='3AV 31dlOVd ---3" 13NOVl •Oil k3NhinOlJ =UN 314ONVIS �vv 0 / N M N �•P v t" ui H Z Al U (1) ti I• c� 2 W J U- 3 6" � EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: February 18, 2003 AGENDA HEADING: Consent Agenda Consideration and possible action to approve Change Order No. 2 to Mel Smith Electric, Inc., for installation of lights and electrical service for the Freedom Park Monument — Project No. PW 01 -05 (estimated Change Order No. 2 cost = $9,200.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Change Order No. 2; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Background and discussion begins on the next page........... ATTACHED SUPPORTING DOCUMENTS: Vicinity map. FISCAL IMPACT: Capital Improvement Program: $354,500.00 Amount Requested: $ 9,200.00 Account Number: 301 - 400 - 8202 -8469 Project Phase: Change Order No. 2 Appropriation Required: No ORIGINATED BY: C•�(���� � DATE: February 10, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: G1, DATE: Mary Strenn, City M er 20030218 - APPROVE CHANGE ORDER NO.2 - MEL SMITH ELECTRIC - FREEDOM PARK MONUMENT - PW 02 -05 0 3 ,� � ♦j BACKGROUND AND DISCUSSION: The City currently has a contract (No. 3026) in the amount of $489,000.00 with Mel Smith Electric, Inc., for construction of electrical upgrades in Recreation Park. It has been proposed that lighting be installed for both sides of the recently completed Freedom Park Monument at the northeast corner of the park. Staff has discussed the lighting installation with Southern California Edison Company. Edison has agreed to provide the needed electrical service for a cost of $2,052.00 if the City provides the underground conduit, the meter pedestal, and Light fixtures.. Mel Smith Electric, Inc., has given the enclosed proposal for $9,200.00 to install the electrical work required by Edison Company. Mel Smith Electric, Inc., has been providing professional electrical work in Recreation Park to staff's satisfaction. Staff recommends approval of a change order to Mel Smith's current contract to install the monument lighting system. 20030218 - APPROVE CHANGE ORDER NO.2 - MEL SMITH ELECTRIC - FREEDOM PARK MONUMENT - PW 02 -05 0 3 8 {li I' J W C9 z U JET a '10 N .0 O N , r. `o v c 0 m J I All .I 2 MI 15 15 SION1111 \ IA ✓ W U a '15 N019NIHSVM I In 1S k m t LL WI VINYOd11V0 kiNnoo S3i39Nv s0'i 'A M3 3Na0H1MVH d0 Al 10 N003a0 �� e J a 15 vOVA3N H z W31N33 1 aA�e bO3N31� OJ310 NVS Ir9NnB F- Q 1 r7 ONVI R L6 S V 3AV RI3 C'3nv C W W W V V J \ 15 O i y. 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W CL � O 3 a a LL- ° O z a U CA W F r z U- 0 — u cQi U Q fJl CL z V J L ♦r 3 9 I EL SEGUNDO CITY COUNCIL MEETING DATE: February 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action for the purchase of software additions, upgrades and an annual software subscription for the existing facilities management program, Archibus /FM, and the execution of a professional services agreement to provide training, technical support and consulting services from Asbuilt Information Systems, LLC — (Fiscal Impact = $18,950.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the City Manager to execute the standard professional services agreement on behalf of the City for an amount not to exceed $18,950.00 with Asbuilt Information Systems, LLC (includes purchase and training) and (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Executive Technology Review Committee recommended this project for approval and it was approved as part of the budget process. (Background and discussion continued on the next page...) ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: $19,000.00 Amount Requested: $18,950.00 Account Number: 001 - 400 - 2505 -8108 Project Phase: Purchase Appropriation Required: No ORIGINATED BY: � ,._ DATE: February 10, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, Cit Mah!Zf� 7 20030218- PURCHASE OF SOFTWARE ADDITIONS - ARCHIBUS /FM 040 BACKGROUND AND DISCUSSION: (continued) The proposed software additions include the MicroView FM module. MicroView FM is used for linking handheld devices. It will assist in the paperless transfer of information for work requests and preventive maintenance. The software includes training and consulting services. The software upgrade offers enhanced features for the Buildings Operations module. The features provide tools that streamline the entire work order and preventative maintenance processes and automatically direct the information flow across desktop computers, database servers, e-mail systems, and handheld devices. The upgrade will include training and consulting services. The annual software subscription is the most cost effective way to keep software up -to- date and the only way to obtain revision updates. The total cost of the software, upgrade and annual subscription, including training, consulting services and implementation contingencies, is $18,950.00. 20030218 - PURCHASE OF SOFTWARE ADDITIONS - ARCHIBUS /FM 041. EL SEGUNDO CITY COUNCIL MEETING DATE: February 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action for the purchase of an upgrade for the existing fleet maintenance software program, CCG Systems (FASTER), and the execution of a professional services agreement to provide Installation, training and consulting services — (Fiscal Impact = $15,000.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the City Manager to execute the standard professional services agreement on behalf of the City for an amount not to exceed $15,000.00 with CCG Systems (includes purchase and training) and (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Executive Technology Review Committee recommended this project for approval and it was approved as part of the budget process. The proposed FASTER upgrade offers enhanced features for asset management, work order processing and tracking, preventative maintenance and tracking of billing, labor, productivity and inventory. The upgrade will include installation, training, and technical support. The total cost of the project is $15,000.00 ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: $15,000.00 Amount Requested: $15,000.00 Account Number: 001- 400 - 2505 -8108 Project Phase: Purchase Appropriation Required: No ORIGINATED BY: _ K DATE: February 10, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: _ DATE: f Mary Strenn, i y ager 20030218 - UPGRADE FLEET MAINTENANCE SOFTWARE PROGRAM - CCG SYSTEMS (FASTER) 0 4,. EL SEGUNDO CITY COUNCIL MEETING DATE: February 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of Ordinance No. 1357, which implements the 2001 Storm Water Permit of the California Regional Water Quality Control Board for the Los Angeles Region by amending Chapter 4 of Title 5 of the El Segundo Municipal. Code - (Fiscal Impact to be determined) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Second reading and adoption of Ordinance, by title only; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On February 4, 2003, the City Council conducted the first reading of the Ordinance and scheduled the second reading and adoption for February 18, 2003. ATTACHED SUPPORTING DOCUMENTS: City Council Ordinance No. 1357. FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: No ORIGINATED BY: DATE: February 10, 2003 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary tree ity Manager 0 4 1 ORDINANCE NO. 1357 AN ORDINANCE REGULATING THE DISCHARGE OF POLLUTANTS INTO THE CITY'S STORM SEWER SYSTEMS AND WATER OF THE UNITED STATES BY AMENDING CHAPTER 4 OF TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE IN ITS ENTIRETY. The Council of the City of El Segundo does ordain as follows: SECTION 1: The City Council finds as follows: A. The Federal Water Pollution Control Act (33 U.S.C. §§ 1251 -1387; "Clean Water Act" or "CWA "), as implemented by the United States Environmental Protection Agency ( "EPA "), requires that the city adopt plans and programs for stormwater quality management; B. The 1972 amendments to the CWA prohibit the discharge of any Pollutant to waters of the United States from a point source unless the discharge is authorized by a permit issued pursuant to the National Pollutant Discharge Elimination System ( "NPDES ") required by 33 U.S.C. § 1342; C. Municipal separate storm sewer systems ( "MS4") which convey urban runoff, including, without limitation, Storm Water runoff, are within the definition of point sources under the CWA; D. Pursuant to the CWA, the EPA defined the term "Municipal separate storm sewer system" to mean a conveyance, or system of conveyances, including roads with drainage systems, municipal streets, curbs, gutters, catch basins, and storm drains owned or operated by a city, used for collecting Storm Water; E. CWA § 1342(p) requires that the City obtain a permit for Storm Water and urban discharges through the City's MS4; F. Section 1342(p) of the CWA further provides that NPDES permits will require controls to reduce the discharge of Pollutants to the maximum extent practicable, including management practices and such other provisions as may be appropriate for the control of Pollutants; G. The EPA, in partial implementation of CWA § 1342(p) adopted final rules, known as the "Phase I and Phase II Storm Water Regulations" at several places in Parts 9, 122, 123, and 124 of Title 40 of the Code of Federal Regulations ( "CFR" ); H. The EPA defines "illicit discharges" to describe any discharge through a MS4 that is not covered by a NPDES permit and illicit discharges to MS4s that are not authorized under the CWA; Page 1of13 04 %1 I. CWA § 1342(p)(3)(B), requires that NPDES permits for discharges from MS4s are include a requirement to "effectively prohibit" non -Storm Water discharges into MS4s; J. CWA § 1342(p)(3)(B) further provides that NPDES permits must require controls to reduce the discharge of Pollutants to the maximum extent practicable, including management practices and such other provisions needed to control Pollutants; K. In partial implementation of the CWA, the Phase I Storm Water Regulations and the California Water Code, the California Regional Regional Water Quality Control Board - Los Angeles ( "RWQCB -LA ") issued a National Pollutant Discharge Elimination System ( "NPDES ") Permit and Waste Discharge Requirements for Municipal Storm Water and Urban Runoff Discharges within the County of Los Angeles, Regional Board Order No. 01 -182, NPDES No. Cas004001 (the "2001 Permit"), on December 13, 2001 to each city in Los Angeles County, including the City; L. The city of El Segundo is a permittee under the 2001 Permit and therefore is required by federal and state law to implement all requirements of the 2001 Permit; M. EPA regulations implementing the CWA and 2001 Permit require the City to demonstrate that it has the legal authority to control discharge of Pollutants to the MS4 by Storm Water, or by other methods; N. Under the California Constitution and the California Government Code, the city of El Segundo has authority to define public nuisances and to protect the public health and safety of the residents of and visitors to the City, and the environment, by abating public nuisances; O. The City has authority under the California Water Code to adopt and enforce ordinances imposing conditions, restrictions, and limitations with respect to any activity which might degrade the quality of waters of the state; P. The City Council is obligated to take prudent steps to protect the City's property and its funds and taxpayers from exposure to liability, including the potentially enormous costs of litigation regarding natural resources allegedly damaged by pollutants allegedly transported through the City's storm drain system; Q. This Ordinance is categorically exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code § § 21000, et seq.; "CEQA "), CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et seq.) and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993) since its adoption would generally implement measures to protect the environment. Accordingly, §§ 15301 (Class 1), 15304 (Class 4), 15305 (Class 5), 15307 (Class 7), 15308 (Class 8), 15309 (Class 9), and 15321 (Class 21) of the CEQA regulations exempt the Ordinance from further environmental review. Page 2of13 R. The City Council has carefully considered the Ordinance and finds that it complies with the requirements of applicable federal and state law, and further that it provides an acceptable program for the conservation of water resources within the City of E1 Segundo and protection of the health, safety, and general welfare of its citizens. SECTION 2: Chapter 4 to Title 5 of the El Segundo Municipal Code ( "ESMC ") is amended in its entirety to read as follows: "CHAPTER 4 STORM WATER AND URBAN RUNOFF POLLUTION CONTROL 5 -4 -10. Purpose and Intent. This chapter is adopted pursuant to the city's police powers for the purpose of protecting and enhancing the water quality of the City's watercourses, water bodies, and wetlands in a manner consistent with the Clean Water Act and the NPDES Permit, including, without limitation, any of its amendments or modifications. In addition, this chapter is intended to ensure the future health, safety, and general welfare of the citizens of the City of El Segundo by: A. Controlling non -storm water discharges to the storm drain system. B. Eliminating discharges to the storm water drain system from spills, dumping, or disposal of materials other than storm water. C. Reducing pollutants in storm water discharges, including those pollutants taken up by storm water as it flows over urban areas, to the maximum extent practicable. D. Reducing pollutants in storm water discharges in order to achieve applicable water quality objectives for surface waters in Los Angeles County. 5 -4 -20. Limits of Chapter. Nothing in this Chapter will be interpreted to: A. Infringe any right or power guaranteed by the United States or California Constitutions, including any vested property right; B. Require any action inconsistent with the General Plan, any applicable Specific Plan, vesting tentative map, or other provision of this Code; C. Restrict otherwise lawful land use except as authorized by the laws of California, subject to the limitations of this Chapter. 5 -4 -30. Definitions. Unless the contrary is stated or clearly appears from the context, the following definitions will govern the construction of the words and phrases used in this chapter. Words and phrases not defined by this chapter have the meanings stated the NPDES Permit and if Page 3of13 0 4 G not described therein, the Federal Water Pollution Control Act (33 U.S.C. §§ 1251 et seq.); regulations implementing the National Pollutant Discharge Elimination System; California Water Code § 13050; and any successor statutes or regulations. A. "Automotive Service Facility" means a facility that is in any one of the following Standard Industrial Classification (SIC) codes: 5013, 5014, 5541, 7532 -7534 or 7536 -7539. B. "Best Management Practice" (`BMP ") means any schedule of activities, prohibition of practices, maintenance procedure, program, technology, process, siting criteria, operational methods of measures, or other management practices or engineered systems, which when implemented prevent, control, remove, or reduce pollution. BMPs include structural and nonstructural controls and operation and maintenance procedures which can be applied before, during and after pollution - producing activities. C. "Commercial Development" means any development on private land that is not residential or a site of an industrial activity as defined in 40 C.F.R. § 122.26(b)(14). "Commercial Development" includes, without limitation, hospitals, laboratories and other medical facilities, educational institutions, recreational facilities, plant nurseries, multi - apartment buildings, car wash facilities, mini -malls and other business complexes, shopping malls, hotels, office buildings, public warehouses and other light industrial complexes not within the scope of 40 C.F.R. § 122.26(b)(14). D. "Construction" means constructing, clearing, grading, or excavation that results in soil disturbance. Construction also includes structure demolition. It does not include routine maintenance to maintain original line and grade, hydraulic capacity, or original purpose of a facility; emergency construction activities required immediately to protect public health and safety; interior remodeling with no outside exposure of construction material or construction waste to storm water; mechanical permit work; or sign permit work. E. "Discharge" means any release, spill, leak, pump, flow, escape, dumping or disposal, of any Pollutant, from any point source, into the environment, including waters of the United States, and City's MS4. F. "Hazardous Materials" means any materials, wastes or mixture of wastes defined as a "Hazardous Substance" or "Hazardous Waste" pursuant to the Resource Conservation and Recovery Act ( "RCRA "), 42 U.S.C. §§ 6901 et seq., the Comprehensive Environmental Response, Compensation and Liability Act ( "CERCLA "), 42 U.S.C. §§ 9601 et seq., or the Carpenter - Presley- Tanner Hazardous Substance Account Act, ( "HSAA "), California Health and Safety Code §§ 25300, et seq., and all future amendments to any of them, or as defined by the California Integrated Waste Management Board. Where there is a conflict in the definitions employed by two or more Page 4of13 04P( agencies having jurisdiction over hazardous or solid waste, the term "Hazardous Waste" will be construed to have the broader, more encompassing definition. G. "Illicit Connection" means any device or artifice, excluding roof drains and other similar connections, connected to the MS4, without a permit, through or by which an Illicit Discharge may be discharged. Examples include channels, pipelines, pipes, conduits, inlets and outlets connected directly to the MS4. H. "Illicit Discharge" means any discharge to the MS4 not composed entirely of Storm Water except discharges pursuant to a NPDES permit, Permitted Discharges (which are exempt or conditionally exempt in accordance with any applicable order of the RWQCB -LA) and discharges resulting from fire fighting activities. Illicit Discharge includes, without limitation, wash waters from the cleaning of Retail Gasoline Outlets, auto repair garages and similar Automotive Service Facilities; runoff from mobile auto washing, steam cleaning and mobile carpet cleaning, and other similar mobile commercial and industrial operations; discharges from areas where repair of machinery and equipment, including, without limitation motor vehicles that are visibly leaking oil, fluid or antifreeze, is undertaken; discharges of runoff to the MS4 from storage areas of materials containing grease, oil, or other Hazardous Substances, and uncovered receptacles containing Hazardous Materials; chlorinated or brominated swimming pool water and filter backwash; runoff from the washing of toxic materials from paved or unpaved areas; discharge of runoff from washing impervious surfaces at sites of industrial activity, unless specifically required by State or local health and safety codes; discharge of concrete or cement -laden wash water from concrete trucks, pumps, tools and equipment; litter; construction and demolition debris; fuel and chemical wastes; animal wastes; garbage, food and food processing wastes; cooking oil or grease; leaves, grass or other clippings, dirt or any other landscape debris or wastes; any pesticide, fungicide, or herbicide banned by or not registered with the United States Environmental Protection Agency or the California Department of Pesticide Regulation; wash or rinse water from any Restaurant or Automotive Service Facility floor mats; any liquid used as a cooling fluid in any radiator of any engine; batteries; and any other materials or solid waste which has potential adverse effects on water quality of receiving waters. "Illicit Discharge" also includes any other discharge to the MS4 that is prohibited by this Code, or any state or federal law. I. "Industrial/Commercial Facility" means any facility which is the site of the production, manufacture, storage, transportation, distribution, exchange or sale of goods or commodities, and any facility involved or used in providing professional and non - professional services. This category of facilities includes, without limitation, any facility defined by the SIC. Facility Page 5of13 048 ownership (federal, state, municipal, private) and profit motive of the owner or operator of the facility are not factors in this definition. J. "Municipal Separate Storm Sewer System" or, "MS4" means a conveyance or system of conveyances including municipal streets, alleys, catch basins, curbs, gutters, ditches, man -made channels, storm drains, conduits, or other facilities owned, operated, maintained or controlled by City and used for the purpose of collecting, storing, transporting or disposing of Storm Water, which are not part of a Publicly Owned Treatment Works, and which discharges directly or indirectly (through another agency's MS4) to waters of the United States. K. "Non -Storm Water Discharge" means any discharge to a MS4 not composed entirely of Storm Water. L. " NPDES" means the "National Pollutant Discharge Elimination System" established the Clean Water Act at 33 U.S.C. § 1342 and any successor, or related, statute or regulation. M. "Permitted Discharge" means the following non -storm water discharges: Discharges covered by a separate individual or general NPDES permit; natural flows, including natural springs and rising ground water, flows from riparian habitats or wetlands, stream diversions, permitted by the State Board, uncontaminated ground water infiltration [as defined by 40 CFR § 35.2005(20)1; flows from emergency fire fighting activity; flows incidental to urban activities, including reclaimed and potable landscape irrigation runoff, potable drinking water supply and distribution system releases (consistent with American Water Works Association guidelines for dechlorination and suspended solids reduction practices), drains for foundations, footings, and crawl spaces, air conditioning condensate, dechlorinated/debrominated swimming pool discharges, dewatering of lakes and decorative fountains, non - commercial car washing by residents or by non - profit organizations, and sidewalk rinsing. N. "Pollutant" has the same meaning as in 33 U.S.C. § 1362(6), or incorporated into California Water Code § 13373, discharged into water but does not mean uncontaminated Storm Water, potable water or reclaimed water generated by a lawfully permitted water treatment facility, or any substance, the discharge of which into the MS4, through BMP was reduced to the maximum extent practicable. Subject to the foregoing, "Pollutant" also includes, without limitation, wash waters from the cleaning of Retail Gasoline Outlets, auto repair garages and similar Automotive Service Facilities; runoff from mobile auto washing, steam cleaning and mobile carpet cleaning, and other similar mobile commercial and industrial operations; discharges from areas where repair of machinery and equipment, including, but not limited to motor vehicles which are visibly leaking oil, fluid or antifreeze, is undertaken; discharges of Page 6of13 ��1 runoff to the MS4 from storage areas of materials containing grease, oil, or other Hazardous Substances, and uncovered receptacles containing Hazardous Materials; chlorinated or brominated swimming pool water and filter backwash; runoff from the washing of toxic materials from paved or unpaved areas; discharge of runoff from washing impervious surfaces at sites of industrial activity, unless specifically required by State or local health and safety codes; discharge of concrete or cement -laden wash water from concrete trucks, pumps, tools and equipment; litter; construction and demolition debris; fuel and chemical wastes; animal wastes; garbage, food and food processing wastes; cooking oil or grease; leaves, grass or other clippings, dirt or any other landscape debris or wastes; any pesticide, fungicide, or herbicide banned by or not registered with the United States Environmental Protection Agency or the California Department of Pesticide Regulation; wash or rinse water from any Restaurant or Automotive Service Facility floor mats; any liquid used as a cooling fluid in any radiator of any engine; batteries; and any other materials or solid waste which has potential adverse effects on water quality of receiving waters. O. "Responsible Person' ' means the owner, occupant, or other person in charge of day -to -day operations of premises located within the City; P. "Restaurant" means a facility where prepared food and beverages are sold for consumption, including stationary lunch counters and refreshment stands selling prepared food and beverages for immediate consumption (see SIC Code 5812). Q. "Retail Gasoline Outlet" means any facility engaged in selling gasoline and lubricating oils. R. "SIC" means Standard Industrial Classification. S. "Solid Waste" has the same meaning as in Public Resources Code § 40191 and any successor statute or regulation. T. "Storm Water" means Storm Water runoff, snow melt runoff, and surface runoff and drainage. U. "Storm Water Pollution Prevention Plan" or "SWPPP" means a plan, as required by a State General Permit issued by the State Water Resources Control Board ( "SWRCB "), identifying potential Pollutant sources and describing the design, placement and implementation of BMPs, to effectively prevent non -Storm Water Discharges and to reduce Pollutants in Storm Water Discharges during activities covered by the General Permit. V. "Structural Best Management Practice" or "Structural BMP" means any structural facility designed and constructed to mitigate the adverse impacts of Page 7 of 13 ()1, urban runoff pollution (e.g., a canopy, structural enclosure). This category may include both Treatment Control BMPs and Source Control BMPs. W. "Treatment Control Best Management Practice" or "Treatment Control BMP" means any engineered system designed to remove pollutants by simple gravity setting of particulate pollutants, filtration, biological uptake, media adsorption or any other physical, biological, or chemical process. X. "Wet Season" means the period beginning on October 1St and ending at midnight on April 15"', annually. 5 -4 -40. Illicit Discharges Prohibited. It is unlawful for any person to cause any Illicit Discharge to enter the MS4 unless such discharge: (1) is authorized by an NPDES permit; or (2) is associated with emergency fire fighting activities; or (3) is a Permitted Discharge that is exempt or conditionally exempt in accordance with an applicable order of the California Regional Water Quality Control Board - Los Angeles. No Pollutant in Storm Water may be discharged to the MS4 unless the Pollutant has been reduced to the maximum extent practicable. 5 -4 -50. Illicit Connections Prohibited. It is unlawful for any person to use or allow the use of any Illicit Connection to convey an Illicit Discharge or any Pollutant to the MS4 from premises of which that person is an owner or is the person in charge of day -to -day activities. Illicit Connections are prohibited by the Clean Water Act, NPDES MS4 Storm Water Permits issued by the California Regional Water Quality Control Board - Los Angeles and this Chapter. The Responsible Person for premises at which an Illicit Connection is located must obtain a permit for, or remove, the Illicit Connection within one hundred and eighty (180) days of confirmation of discovery of the Illicit Connection. 5 -4 -60. Control of Pollutants from Sites of Industrial Activity. A. It is unlawful for any person or entity required under federal or state law to comply with the requirements for a NPDES General Industrial Activities Storm Water Permit ( GIASP) for, a facility or activity in the City to operate such facility or activity in the City which discharges to the City's MS4 without complying with all applicable requirements for a General Industrial Activities Storm Water Permit. B. Any person or entity in the City required to have a GIASP for a facility or activity in the City which discharges to the City's MS4 must retain at such facility or activity the following documents which evidence compliance with GIASP requirements: (i) a copy of the Notice of Intent to comply with the General Industrial Activities Storm Water Permit; (ii) a waste discharge identification number (WDID) issued by the California Water Resources Control Board; (iii) a Storm Water Pollution Prevention Plan (SWPPP) (iv) any required Storm Water quality data; and (v) a plan containing urban runoff Best Management Practices (BMPs). Page 8 of 13 ;j 1 C. Any person or entity in the City required to have a GIASP for a facility or activity in the City which discharges to the City's MS4, upon request from a duly authorized officer of the City, must make available to the City for review, copying and inspection all of the documents described in this Section during any City Storm Water - related educational program or inspection and demonstrate compliance with the GIA.SP, including, without limitation, demonstration of the adequacy of, and compliance with, any required SWPPP and all applicable BMPs. 5 -4 -70. Spills, Dumping and Disposal Prohibited. A. It is unlawful for any person to dump, deposit, release, spill, leak, pump, pour, emit, empty, discharge, inject, bury or dispose into the environment any Solid Waste or liquid waste, including any Pollutant, in or upon any part of the MS4, or upon any public or private premises in the City, or to cause, suffer, or permit any Solid Waste or liquid waste or other Pollutant to come to be located upon, in, on or under any premises in the City, except in an authorized or permitted solid waste container or at an authorized or permitted solid waste facility or publicly owned or privately owned treatment works. B. It is unlawful for any person to dispose of leaves, grass or other clippings, dirt or any other landscape debris into any part of the MS4. C. It is unlawful for any person to dispose of any pesticide, fungicide, or herbicide banned by, or not registered with, the United States Environmental Protection Agency or the California Department of Pesticide Regulation, or its successor, into any part of the MS4. D. It is unlawful for any person to dispose any Hazardous Materials into any trash receptacle accessible to the public. E. It is unlawful for any person to pour oil or grease, or the residue of oil or grease onto any parking lot, or any part of the MS4. F. It is unlawful for any person to place any washout water or other liquid in any container for the disposal of Solid Waste. G. It is unlawful for any person to wash Restaurant or Automotive Service Facility floor mats in any place where the wash or rinse water may flow into any part of the MS4. 5 -4 -80. Best Management Practices Required. The Responsible Person must implement Best Management Practices as follows: Page 9 of 13 �� A. Responsible Persons for parking lots with more than twenty -five (25) parking spaces exposed to Storm Water which parking lots are associated with industrial or commercial activities, according to the United States Office of Management and SIC must use BMPs to reduce the discharge of Pollutants to the maximum extent practicable. Such measures may include regular sweeping or other measures, if effective. B. Responsible Persons of premises where machinery or other equipment is repaired or maintained, at facilities or activities associated with industrial or commercial activities, according to the United States Office of Management and SIC must use BMPs or other steps to prevent discharge of maintenance related or repair related Pollutants to the MS4. C. For other premises exposed to Storm Water, the Responsible Person must use BMPs, if they exist, or other steps to reduce the discharge of Pollutants to the maximum extent practicable, including the removal and lawful disposal of any Solid Waste or any other substance which, if it were to be discharged to the MS4, would be a Pollutant, including fuels, waste fuels, chemicals, chemical wastes and animal wastes, from all parts of the premises exposed to Storm Water. 5 -4 -90. Construction Activity Storm Water Measures. A. Each person applying to the City for a grading or building permit for projects for which compliance with regulations governing State Construction Activity Storm Water Permits ( "GCASPs ") is required, must submit satisfactory proof to City (i) that a Notice of Intent (NOI) to comply with the GCASP was filed and (ii) that a Storm Water Pollution Prevention Plan has been prepared, before the City can issue any grading or building permit on the construction project. A copy of the NOI and the SWPPP must be maintained on -site during grading and construction and be made available for inspection, review and copying upon the request of any City inspector. B. It is unlawful for any person or entity required under federal or state law to comply with the requirements for a State Construction Activity Storm Water Permits ( GCASP) for construction activity in the City to conduct, authorize or permit construction activities in the City at any facility which discharges to the City's MS4 without complying with all applicable requirements for a GCASP. C. Each person applying for a grading or building permit for any project for which compliance with regulations governing State Construction Activity Storm Water Permits is not required, must submit to the City for information, and implement, a grading and construction activity runoff control program adequate to accomplish all of the following: Page 10 of 13 053 1. Retain on -site the sediments generated on or brought to the project site, using Treatment Control or Structural BMPs; 2. Retain construction- related materials and wastes, spills and residues at the project site and prevent discharges to streets, drainage facilities, the MS4, receiving waters or adjacent properties; 3. Contain non -Storm Water runoff from equipment and vehicle washing at the project site; and 4. Control erosion from slopes and channels through use of effective BMPs, such as limitation of grading during the wet season, inspection of graded areas during rain events; planting and maintenance of vegetation on slopes, if any, and covering any slopes susceptible to erosion. 5. Persons generating or producing pavement sawcutting wastes in any street, curb or sidewalk in the City must recover and properly dispose of such sawcutting wastes, and in no case may such wastes be permitted or suffered to enter any part of the MS4, including, without limitation, any storm drain. 6. Persons performing street and road maintenance in any street in the City must manage street and road maintenance materials in a manner that prevents such materials from being discharged to the MS4. 7. It is unlawful for any person to wash any concrete truck or any part of any concrete truck, including, without limitation, any chute, pump or tools, in any place in the City except an area designated for that purpose by the City, if the City has designated such a place. It is unlawful for any person to permit or allow any concrete rinseate or washwater from any truck, pump, tool or equipment to enter any drain, open ditch, street or road or any catch basin or any other part of the MS4. 5 -4 -100. Violations. Violation of any provision of this Chapter, any Storm Water Pollution Prevention Plan, any provision of any permit issued pursuant to this Chapter, or any Administrative Compliance Order issued pursuant to this Chapter is a misdemeanor. 5 -4 -110. Notices of Violation; Administrative Orders; and Enforcement. A. The Public Works Director, or designee, is authorized to enforce this Chapter through any lawful means including, without limitation, issuing Notices of Violation and Administrative Compliance Orders. Such actions may be used to achieve compliance with the provisions of this Chapter, any approved Storm Water Pollution Prevention Plan or any permit issued pursuant to this Chapter. Failure to comply with the terms and conditions of such a Notice of Violation or an Administrative Order is a violation of this Chapter. Page llof13 054 B. The City Attorney is authorized to enforce this Chapter, through all administrative, civil, and criminal means available. 5 -4 -120. Nuisance. Violating any provision of this Chapter is a public nuisance and may be abated by the City in accordance with this Code. 5- 4430. Remedies not Exclusive. The remedies listed in this Chapter are not exclusive of any other remedies available to the City under any applicable federal, state or local law and it is within the discretion of the City to seek cumulative remedies. 5 -4 -140. Inspections; Searches. Whenever necessary to make an inspection to enforce any provisions of this Chapter, the enforcement officer for the City may enter any property in the City regulated by this Chapter in a manner authorized by State law and take samples; inspect, review and copy records relevant to any Illicit Connection, Illegal Discharge or the Discharge of any Pollutant. The owner or other person in charge of day -to -day activities at the premises, upon request of any City inspector, must make available for inspection, review and copying any required GIASP, GCASP, NoI, BMPs, SWPPP and any permit relevant to the reduction of the Discharge of any Pollutant to the maximum extent practicable. 5 -4 -150. Fees. The City Council may establish fees for the services provided under this Chapter by resolution." SECTION 3: Repeal or amendment of any provision of the ESMC will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. 0t' Page 12 of 13 PASSED AND ADOPTED this day of 92003. Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2003, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2003, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPRI Mark I ME Page 13 of 13 056 EL SEGUNDO CITY COUNCIL MEETING DATE: February 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: Consent- AGENDA DESCRIPTION: Consideration and possible action regarding the approval of $59,650 outlined in the police department budget for annual maintenance services provided by the West Covina Service Group. RECOMMENDED COUNCIL ACTION: Recommendation for the approval of $33,500 for the Public, Safety Communications Center and $26,150 for the Police Records Division for maintenance services provided by the West Covina Service Group. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On February 3,199€t, the City Council approved the design, construction and operation of the El Segundo Public Safety Communications Center. As part of the overall project, funding was approved and earmarked for Computer Aided Dispatching/Records Management (CADIRMS) software and a Mobile Date Computer (MDC) system that is provided and maintained by the West Covina Service Group. It is requested that $59,650 be approved for the ongoing annual maintenance fees for the CAD/RMS and MOC systems. WON*" ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Appropriation Required: $33,500 (001-400-3107-6278) $26,160 (001. 400-3101-6278) $33,500 (001-400-3107-6278) $26,150 (001. 400-3101-6278) No. DATE: / ;ty Manaq 3 Mary Stran ger 10 05 r' 8 EL SEGUNDO CITY COUNCIL MEETING DATE: February 18, 2003 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding the availability of streaming of City Council meetings and other events on the City's web site. RECOMMENDED COUNCIL ACTION: 1) Receive and file report. 2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: One year ago, the Information Systems Division staff began researching the technology required to put streaming video on the City's website, and in December 2002, City Council approved awarding a contract to obtain the software and services to add streaming video to the website. (Continued on next page). ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: _ Yes X No ORIGINATED BY: DATE: � 21-03 Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: Gam, ///,� {� 2-112-103 Mary Strenn, City Manager ()5y 11 BACKGROUND & DISCUSSION ( Continued) Streaming video is a technology that allows a continuous flow of video data that can be viewed over an Internet website like watching a television broadcast. In the past two months, staff has taken the necessary steps to implement and test the streaming video technology. Streaming video is now in place and working well. In addition to providing live video during the Council Meetings, prior meetings will be available for viewing on the website. The past four City Council meetings as well as other various special events will be kept online. Currently, the February 4, 2003 City Council meeting and the January 29, 2003 El Segundo Police Department and Los Angeles Sheriff's press conference is available online. To view to the streaming video on the City's website, go to www.elsegundo.org and click on "Video ". This will take the user to the various options for viewing the City Council meeting live or viewing the various videos available in the archives.