2003 AUG 15 SPEC CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk
two (2) working days prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 19, 2003 - 5:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the Cate Council oil behalf of
another, and employees speaking oil behalf of their employer, must so identify themselves prior to addressing the Cit" Council
Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown .4ct does
not allow, Council to take action oil any item not on the agenda The Council will respond to comments after Public
Communications is closed
A. SPECIAL ORDERS OF BUSINESS —
1. Presentation of budget workshop on the FY 2003 -2004 Preliminary Operating
Budget and Five Year Capital Improvement plan.
Recommendation — (1) Staff presentation of the 2003 -2004 Preliminary Budget
Workshop and Council direction to staff regarding the budget; (2) Continue the
meeting until August 20, 2003 in the event the workshop has not been completed; (3)
Alternatively discuss and take other action related to this item.
ADJOURNMENT
POSTED-
DATE-
TIME U
NAME:
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2003
AGENDA ITEM STATEMENT AGENDA HEADING: Special Business 5:00 p.m.
AGENDA DESCRIPTION:
Presentation of budget workshop on the FY 2003 -2004 Preliminary Operating Budget and Five
Year Capital Improvement Plan.
RECOMMENDED COUNCIL ACTION:
1) Staff presentation of the 2003 -2004 Preliminary Budget Workshop and Council
direction to staff regarding the budget,
2) Continue the meeting until August 20, 2003 in the event the workshop has not been
completed,
3) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On August 5, 2003 the City Council received the FY 2003 -2004 Preliminary Operating Budget
as well as a supplemental budget packet. In this presentation staff will highlight each
departments budget and respond to questions from the City Council. The Preliminary Budget
contains $167,100 in new programs, $261,500 in capital outlay, and $1,426,050 in personnel
changes (savings) resulting from freezing, reclassifying, or eliminating vacant positions.
ATTACHED SUPPORTING DOCUMENTS:
• FY 2003 -2004 Budget Workshop Schedule
• Summary revenue and expenditure graphs
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: —Yes _ No
ORIGINATED BY: DATE:
Bret M. Plumlee, Director Administrative Services
REVIEWED BY: DATE:
Mary Strenn, City Manager
MEMORANDUM
Date: August 8, 2003
From:
Mary Strenn, City Manager
Bret M. Plumlee, Director Administrative Services
TO: Department Heads
City Treasurer
City Clerk
Subject: FY 2003 -2004 Budget Workshop
The Budget Workshops will be held Tuesday, August 19, 2003 from 5:00 P.M. to 7:00 P.M. We
have also advertised an additional session beginning Tuesday, August 20, 2003 at 5:00 P.M. in
the unlikely event one is needed. Please bring your departmental budget packet and FY 2003-
2004 Preliminary Budget with you to the meeting.
The schedule is as follows:
5:05 P.M. Introductory remarks by Mary Strenn
Revenue, Capital Improvement Projects, and Expenditure summary overviews by
Bret Plumlee
5:15 P.M. Elected Officials (City Council., City Clerk, City Treasurer)
Administrative Support Services (City Manager, City Attorney, Administrative
Services, Internal Services/Nondepartmental)
5:25 P.M. Community Economic & Development Services
5:40 P.M. Public Works
5:55 P.M. Recreational /Cultural and Informational Services
Recreation and Parks
Library
6:10 P.M. Public Safety
Police
Fire
Bret will give a summary overview of each function and how the FY 2003 -2004 Preliminary
Budget compares with the FY 2002 -2003 Budget and estimated actual.
Each department head will be called up during the assigned time to give a brief overview of their
department and any significant changes, and to be available to answer questions by City Council.
Included with this memorandum are the charts that will be presented to the City Council.
Please call Bret at extension 524 -2314 if you have any questions.
Operating Revenues - All Funds
Fiscal Year 2003 -2004
85,000,000
100 763,
73,340,450 77,763,100
70,000,000
55,000,000
40,000,000
25,000,000
10,000,000
Budget 2002- 2003 Estimated Actual Proposed Budget
2002 -2003 2003 -2004
1
General Fund Operating Revenues Excluding
Transfers In
Fiscal Year 2003 -2004
85,000,000
70,000,000
55,000,000
46,895,550 45,620,150 45,329,900
40,000,000
25,000,000
10,000,000
Budget 2002 -2003 Estimated Actual Proposed Budget
2002 -2003 2003 -2004
1
'Am General Fund Operating Revenues by Category
30,000,000 ■ Budget 2002 -2003
zs,0oo,000
■ Estimated Actual 2002 -2003
■ Proposed Budget 2003 -2004
20,000,000
15,000,000
1 0,000,000
5,000,000
i
0 KAM
�J�`ces `cam a o�e�F Grey
General Fund Operating Revenues
Fiscal Year 2003 -2004
Fines & Interest & Intergovemmental Charges for
Rentals Revenue Services
Forfeitures �� 5% 2% 6% Other Revenue
1% /� 2%
Other License Property Taxes
&Permits � _; � g%
1%
Business
License Fees
19%
Other Taxes
52%
2
General Fund Operating Revenues — Other Taxes
Fiscal Year 2003 -2004
Transient
Franchise Fees Occupancy Tax
1% 14%
Utility Users Tax
45%
Sales Tax _
LM
40%
Operating Expenditures By Function —All Funds
30,000,000 ■ Budget 2002 -03
■ Estimated Actual 2002 -03
25,000,000 ■ Proposed Budget 2003.2004
20,000,000
15,000,000
10,000,000
5,000,000
0
Elected Admmistretrve Internal Public Safety Community, Public Works Recreational,
Officials Support ServicalNon Economic d Cultural d
Services Department Development Information
Services Services
3
Elected Officials Operating Expenditures
6,000,000
■ Budget 2002 -2003
■ Estimated Actual 2002-2003
5,000,000 ■ Proposed Budget 2003 -2004
4,000,000
3,000,000
2,000,000 d
1,000,000
0
City Council City Treasurer City Clerk
Administrative Support Services Operating
Expenditures
6,000,000
■ Budget 2002 -2003
5,000,000
■ Estimated Actual 2002 -2003
■ Proposed Budget 2003 -2004
4,000,000
3,000,000
2,000,000
1,000,000
0
City Manager City Attomey Adminstrative
Services
F1
Internal Service / Non Department Operating
Expenditures
6,000,000
■ Budget 2002 -2003
■ Estimated Actual 2002 -2003
5,000,000 ■ Proposed Budget 2003 -2004
4,000,000
3,000,000
2,000,000
1,000,000
0
Equipment Liability Workers' Non- Deparment
Replacement Insurance Compensation
Community, Economic & Development Services
10 A� Operating Expenditures
6,000,000 ■ Budget 2002 -2003
■ Estimated Actual 2002 -2003
5,000,000 ■ Proposed Budget 2003 -2004
4,000,000
3,000,000
2,000,000
1,000,000
0 AM
Economic Planning Building Safety
Development
5
Public Works Operating Expenditures
20,000,000 ■ Budget 2002 -2003
18,000,000 ■ Estimated Actual 2002 -2003
16,000,000 • Proposed Budget 2003 -2004
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
General Fund Special Revenue Water Fund
2
Recreational, Cultural & Information Services
Operating Expenditures
20,000,000
■ Budget 2002 -2003
18,000,000
■ Estimated Actual 2002 -2003
16,000,000
■ Proposed Budget 2003 -2004
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
Recreation & Parks Library
2
Recreation & Parks Operating Expenditures
1114
6,000,000 ■ Budget 2002 -2003
■ Estimated Actual 2002 -2003
5,000,000 ■ Proposed Budget 2003 -2004
4,000,000
3,000,000
2,000,000
1,000,000
0
General Fund Special Revenue Golf Course
Library Operating Expenditures
6,000,000
• Budget 2002 -2003
• Estimated Actual 2002 -2003
5,000,000 m Proposed Budget 2003 -2004
4,000,000
3,000,000
2,000,000
1,000,000
0
General Fund
VA
0
Public Safety Operating Expenditures
Fund
20,000,000
■ Budget 2002 -2003
18,000,000
■ Estimated Actual 2002 -2003
18,000,000
■ Proposed Budget 2003 -2004
16,000,000
■ Proposed Budget 2003 -2004
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
:,r
4,000,000
t
2,000,000
0
0
Police Fire
0
Police Department Operating Expenditures By
Fund
20,000,000
■ Budget 2002 -2003
18,000,000
■ Estimated Actual 2002 -2003
■ Proposed Budget 2003 -2004
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
General Fund Special Revenue LJ
0
Fire Department Operating Expenditures
20,000,000 1 M Budget 2002 -2003
18,000,000 0 Estimated Actual 2002 -2003
■ Proposed Budget 2003 -2004
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
General Fund