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2002 OCT 01 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications item listed on the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications item listed on the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days Dnor to the meeting and thev do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 1, 2002 — 5:00 P.M. Next Resolution # 4274 Next Ordinance # 1349 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et s_g) for the purposes of conferring with the City's Real Property Negotiator, and /or confemng with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows 0 1 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Southern California Edison v State of California, Department of Transportation, LASC YC043605 2 City of El Segundo v Stardust West, LASC YC031364 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §549569(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None SPECIAL MATTERS — None z 0 2 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications item listed on the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications item listed on the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days Dnor to the meeting and thev do not exceed five (5) minutes in lenath In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 1, 2002 — 7:00 P.M. Next Resolution # 4274 Next Ordinance # 1349 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Minister Greg Barentine of Community of Christ PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell PRESENTATIONS — (a) Proclamation proclaiming October 6 through October 12, 2002 as Fire Prevention Week 0 3 ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed (a) Presentation on energy update by Steven Bradford, Region Manager, Public Affairs, Southern California Edison A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS Consideration and possible action for a Public Hearing on California State AB 1913 and adopt resolution accepting a State of California Citizen's Option for Public Safety (COPS) Grant awarding $100,000 in grant funding. Recommendation — (1) Open Public Hearing, (2) Discussion; (3) Read Resolution by Title only, (4) Adopt resolution; (5) Alternatively, discuss and take other action related to this item. C. UNFINISHED BUSINESS 2. Consideration and possible action to approve agreements with Cassidy & Associates, The MWW Group and Urban Dimensions for work related to the City's efforts regarding Los Angeles International Airport (LAX). (Fiscal Impact $651,200) Recommendation — (1) Authorize the Mayor to execute extensions to the consultant agreements with Cassidy & Associates, The MWW Group and Urban Dimensions effective October 1, 2002 through September 30, 2003, (2) Alternatively, discuss and take other action related to this item 4 0 4 3. Consideration and possible action on the awarding of RFP No. 02 -14 (Police Towing and Storage Services) to the most responsive bidder as the City's primary towing contractor, and authorize the City Council to execute the four - year agreement with three (3) one -year term extensions, for a maximum total contract length of seven years. Recommendation - (1) Award a four -year contract to Manhattan Beach Towing as the City's primary towing contractor and authorize the City Manager to exercise the three (3) one -year options if in the City's best interest; (2) Alternatively, discuss and take other action related to this item D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 4. Warrant Numbers 2528264 to 2528582 on Register No. 24 in the total amount of $1,020,915.76 and Wire Transfers from 09/07/2002 through 09/20/2002 in the total amount of $1,207,738.10. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify: Payroll and Employee Benefit checks, checks released early due to contracts or agreement; emergency disbursements and /or adjustments, and wire transfers. 5. City Council Meeting Minutes of September 17, 2002. Recommendation — Approval 6. Consideration and possible action to approve the resolution to adopt an amended and restated MOU authorizing the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (L.A. IMPACT) to also target, investigate and prosecute individuals who engage in terrorism. Recommendation — (1) Approve the resolution to adopt the amended and restated L.A IMPACT MOU; (2) Alternatively, discuss and take other action related to this item. 0 5 Consideration and possible action regarding an Agreement between Team One Advertising Agency (Team One) and the City of El Segundo for services related to the planning, execution and placement of advertising for the City's economic development effort. Agreement may be extended from year to year, not to exceed three years. Total cost not to exceed $165,000 for Fiscal Year 2002 -03. Recommendation — (1) Approve Agreement between Team One Advertising and the City of El Segundo, (2) Authorize City Manager to execute Agreement and amendments to Agreement in a form approved by the City Attorney, (3) Alternatively, discuss and take other action related to this item 8. Consideration and possible action regarding the annual destruction of identified records in accordance with the Provisions of § 34090 of the Government Code of the State of California. Recommendation — (1) Approve Resolution authorizing the destruction of certain records; (2) Alternatively, discuss and take other action related to this item 9. Consideration and possible action regarding approval of Service Agreement with the City of Redondo Beach /South Bay Youth Project, to provide counseling services to El Segundo youth and families, between September 1, 2002 and June Recommendation — (1) Approve Service Agreement and Amendment, (2) Authorize the Mayor to execute Agreement and Amendment, (3) Alternatively, discuss and take other action related to this item 10. Consideration and possible action for approval of Community Cable Studio and office workspace rehabilitation and upgrade for the amount of $40,900. Recommendation — (1) Auth rehabilitation and upgrades 1 High School, (2) Alternatively, xize payment of El Segundo Unified School District for Community Cable Studio /office located at El Segundo discuss and take other action related to this item. 11. Consideration and possible action regarding the purchase of an electric vehicle to be used for parking enforcement and the auctioning off of the replaced vehicle no. 4387. (Fiscal impact $4,500.00) Recommendation — (1) Authorize the purchase of an electric powered parking enforcement vehicle; (2) Authorize the auctioning off of a Ford Taurus No 4387, (3) Alternatively, discuss and take other action related to this item 0 6 12. Consideration and possible action to authorize staff to solicit proposals for professional services which may include design, architectural, engineering, geotechnical, traffic and other services from consultants for CEQA analysis and for approved Capital Improvement Projects. Recommendation — (1) Authorize staff to solicit proposals from consultants for professional services for approved Capital Improvement Projects, (2) Alternatively, discuss and take other action related to this item 13. Consideration and possible action for acceptance of the reconstruction of Duley Road — Approved Capital Improvement Program — Project No. PW 02 -09 (Estimated Cost $235,844.53). Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (3) Alternatively, discuss and take other action related to this item 14. Consideration and possible action regarding Amendment No. 1 to the agreement for professional services between the City of El Segundo and the Parsons Transportation Group and authorization for the City Manager to execute the amendment for the Douglas Street Gap Closure /Railroad Grade Separation Project — Approved Capital Improvement Program (Estimated Cost $302,196.00). Recommendation — (1) Approved Amendment No. 1 in the amount of $302,196 00; (2) Authorize the City Manager to execute the Amendment on behalf of the City, (3) Alternatively, discuss and take other action related to this item. 15. Consideration and possible action regarding the award of contract to Gaff Group, Inc. for City Hall Improvements Phase 1- Approved Capital Improvement Program — Proiect No. PW 01 -17. (Fiscal Imoact $184.0001 Recommendation — (1) Award contract to lowest responsible bidder, Gaff Group, Inc , in the amount of $167,205 00; (2) Authorize the City Manager to execute the contract on behalf of the City; (3) Authorize $16,795.00 for construction contingencies, (4) Alternatively, discuss and take other action related to this item. 16. Consideration and possible action regarding the recent organizational audit of the Recreation and Parks Department. Recommendation — (1) Receive and file, (2) Alternatively, discuss and take other action related to this item 0 7 17. Consideration and possible action regarding approval of a $25,000 Professional Services Agreement with Business Productivity Services to provide professional services assisting with various technology projects. Recommendation — (1) Authorize City Manager to execute standard Professional Services Agreement with Business Productivity Services in an amount not to exceed $ 25,000; (2) Alternatively, discuss and take other action related to this action. 18. Consideration and possible action regarding the implementation of job classification and salary range changes in the FY 2002 -2003 operating budget. Recommendation — (1) Adopt the resolution establishing 1) a salary for the new lob classification of Library Network Assistant and 2) a revised salary range for the class of Deputy City Clerk, (2) Approve the proposed class specification for Library Network Assistant; (3) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — 19. Consideration and possible action regarding approval of a water purchase agreement (Fiscal Impact $4,590,000 annually for five (5) years). Recommendation — (1) Authorize the City Manager to execute a five (5) year agreement to purchase water from the West Basin Municipal District (WBMWD) for $22,950,000; (2) Alternatively, discuss and take other action related to this item 20. Consideration and possible action regarding — (1) waiving first reading and introducing an ordinance to adopt the 2001 California Building Code, Volumes I, II and 111, 2001 California Mechanical Code, 2001 California Electrical Code, 2001 California Plumbing Code, 2001 California Fire Code, 2000 Uniform Fire Code, 2001 California Energy Code, and the 1997 Uniform Administrative Code; (2) set a Public Hearing for October 15, 2002. Recommendation — (1) Waive first reading and introduce an ordinance to adopt the 2001 California Building, Mechanical, Electrical, Plumbing, Fire, and Energy Code, 2000 Uniform Fire Code, and the 1997 Uniform Administrative Code; (2) set Public Hearing for October 15, 2002; (3) Alternatively, discuss and take other action related to this item. 1 ' G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick — Mayor Pro Tem Jacobs — Mayor Gordon — 21. Consideration and possible action regarding the naming of the proposed skateboard park to be located on Grand Avenue, east of Eucalyptus Street. Recommendation — (1) Rescind the previous Council decision to name the proposed skateboard park, (2) Alternatively, discuss and take other action related to this matter PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves poor to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS - CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seg) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators 0 19 REPORT OF ACTION TAKEN IN CLOSED SESSION (If required) ADJOURNMENT POSTED C% DATE ` /0 2 TIME • /o j NAME I�:�ll%�s..�l• 10 010 EL SEGUNDO CITY COUNCIL MEETING DATE: October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business AGENDA DESCRIPTION: Consideration and possible action for a public hearing on California State AB1913 and adopt resolution accepting a State of California Citizens' Option for Public Safety (COPS) Grant awarding $100,000 in grant funding RECOMMENDED COUNCIL ACTION: Recommendation — (1) Open Public Hearing (2) Discussion (3) Read Resolution by Title only (4) Adopt resolution (5) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION- During the 1996 California legislative session the state government adopted legislation to provide a block grant for law enforcement purposes, known as the Citizens' Option for Public Safety (COPS), under Government Code Sections 30061 through 30064 These funds are part of the property taxes collected in California In October 2001, El Segundo received $100,000 in grant money These grant funds must be encumbered by June 30 of the following fiscal year All funds received under this grant must be utilized to supplement local law enforcement activities and cannot be used to supplant existing funding. The process adopted by the legislation requires a public hearing to consider the expenditure of funds and to ensure the opportunity for public input ATTACHED SUPPORTING DOCUMENTS: Resolution FISCAL IMPACT: Operating Budget- None Amount Requested. Account Number: Project Phase, N/A Appropriation Required: _Yes x No Mary S nn, City Manager 011 1 BACKGROUND & DISCUSSION (continued►. The funds may be used for "front line law enforcement," including hiring officers, buying equipment or computers, or paying for anti -crime programs The funds from past fiscal years have been used to purchase numerous pieces of equipment that are directly used in "front line law enforcement " This Includes replacement Glock 21 handguns for all officers, less -than- lethal shotguns, M26 Tasers, replacement gas masks, updated video /audio systems in the patrol vehicles, and run -flat wheel bands The funds received in October 2001 have not been encumbered at this time nor has there been any specific projects or items identified for purchase They will however again be used for "front line law enforcement" per grant guidelines 012 RESOLUTION NO. A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM. BE IT RESOLVED by the Council of the city of El Segundo as follows SECTION 1 The City Council finds as follows A Assembly Bill 1913 (AB 1913) (Cardenas) was chaptered into law on September 7, 2000 for supplemental local law enforcement funding pursuant t the bill, B AB 1913 provides $100,000,000 statewide for the Citizens for Public Safety (COPS) Program, C The County of Los Angeles has established a Supplemental Law Enforcement Service Fund (SLESF) in accordance with Section 30061 of the Government Code to receive AB 1913 funds which have been allocated for use in Los Angeles County, D The City of El Segundo participates in the COPS Program and receives its share of any funds available for the purpose of ensuring public safety, and E The City has established its own Supplemental Law Enforcement Service Fund (SLESF) in accordance with Section 30061 of the Government Code, F The City Council has conducted a public hearing to consider funding requests from the Chief of Police and shall determine each submitted request as required by AB 1913 SECTION 2 The City Council directs that the City maintain its own Supplemental Law Enforcement Service Fund (SLESF) as required by AB 1913 and State law pursuant to Government Code Sections 30061 and 30063 SECTION 3 The City Council requests that the City's share of the funding be allocated to SLESF for purposes of front -line law enforcement SECTION 4 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded RESOLUTION NO IMPLEMENTING COPS PROGRAM PAGE NO 1 013 PASSED, APPROVED, AND ADOPTED this 1st day of October 2002 Mike Gordon, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2002, and the same was so passed and adopted by the following roll call vote AYES NOES- ABSENT ABSTAIN- ATTEST. Cindy Mortesen, City Clerk APPROVED Mark D Hen By a�rl H. Berger Assistant City RESOLUTION NO IMPLEMENTING COPS PROGRAM PAGE NO 2 014 EL SEGUNDO CITY COUNCIL MEETING DATE- October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING- Unfinished Business AGENDA DESCRIPTION. Consideration and possible action to approve agreements with Cassidy & Associates, The MWW Group and Urban Dimensions for work related to the City's efforts regarding Los Angeles International Airport (LAX) (Fiscal Impact $651,200) RECOMMENDED COUNCIL ACTION 1) Authorize the Mayor to execute extensions to the consultant agreements with Cassidy & Associates, The MWW Group and Urban Dimensions effective October 1, 2002 through September 30, 2003, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Over the past year, MWW Group, Urban Dimensions and Cassidy & Associates articulated the City's position regarding LAX and the broad array of airport related issues on several fronts Most notably, the consultants achieved the following pressed amendments to S 633 that were acceptable to the City, allowed the City to work its way into the forefront of the debate regarding Alternative D of the LAX expansion plan, argued successfully before the California Legislature the importance of creating a truly regional airport plan in (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS. Copies of current agreements and letter proposals from Cassidy & Associates, The MWW Group, Inc, and Urban Dimensions FISCAL IMPACT. $651,200 Operating Budget: $800,000 -001 -400- 2901 -6406 $180,000 - 001 -400- 2901 -6407 Amount Requested: $651,200 Project Phase: N/A Appropriation Required. No 11vol'z 015 2 Background and Discussion (con't): Southern California, reenergized the regional airport coalition of local governments, while obtaining support forAB 2333 (Nakano), and obtained substantial amount of supportive press coverage of the City of El Segundo's views regarding airport development During the coming year, LAWA and Mayor Hahn will release the details and formal EIR/EIS documents related to Alternative D It is expected that The MWW Group and Urban Dimensions will be working to guarantee that El Segundo's concerns are well represented to LAWA, the Board of Airport Commissioners, and Mayor Hahn Specifically, the City will be working to ensure that Mayor Hahn's commitment to limit airport growth to 78 MAP is met, that the southern runway is not relocated farther south, and that any proposed taxiway and terminal improvements will not enhance the airport infrastructure in a manner that would allow the capacity of LAX to exceed 78 MAP Cassidy & Associates proposed work plan will focus on ensuring that current sentiment in Washington, D C to increase the ability of the federal government to dictate expansion of large airports does not result in legislation that would allow pro - expansion forces at LAX to bypass the current developing consensus regarding development of the airport Last year, for example, Cassidy played a large role in amending or defeating bills that would have undermined the City's position regarding LAX In addition, the Council should note that Cassidy & Associates will be working on other issues for the City, such as obtaining federal funding for the implementation of the sewer master plan, obtaining additional funding related to the Douglas Street project and funding for other transportation projects through the Intermodal Surface Transportation Act of 2003 The following is brief breakdown of the services proposed by the consultants The MWW Group ➢ Continue to develop the City's current relationship with the Los Angeles Mayor's Office, the Los Angeles City Council and LAWA, ➢ Manage the City's relationship with organized labor and Trade Unions in the region, ➢ Continue media relations campaign, ➢ Work to establish a dialogue and base of support among Los Angeles civic and business Leaders Proposed Cost — $16,667/mo Cassidy & Associates ➢ Finalize lobbying work with respect to the Douglas Street Gap Closure, ➢ Represent the City's position with respect to federal legislation related to local airport development, ➢ Continue to seek funding for the sewer master plan project, ➢ Seek funding for transportation protects through the Intermodal Surface Transportation Act of 2003, ➢ Determine and report regularly on airline industry strategy in Washington, D C Proposed Cost — $15,000 /mo 0 1 G Urban Dimensions ➢ Continue educating and updating Regional Airport Coalition about the City of Los Angeles' proposed amendments to the LAX Master Plan; ➢ Monitor developments in Mayor Hahn's plan for LAX; ➢ Monitor developments on state and federal level that affect LAX planning, ➢ Monitor progress and develop proposals for action regarding the Southern California Regional Airport Authority, ➢ Ongoing press and media outreach to maintain interest in LAX issue and El Segundo's efforts, ➢ Continue consultation with Shute, Mihaly & Weinberger on key LAX issues as needed Proposed Cost — $22,600/mo It should be noted that staff recommends utilizing two separate line items to fund the work performed by Cassidy Associates. Because a significant portion of the work that would be performed by Cassidy & Associates relates to obtaining federal funding for transportation and infrastructure projects, staff recommends using budget line item account numbers 001 -400- 2901 -6406 and 001 - 400 - 2901 -6407 for that work 017 FIRST AMENDMENT TO AGREEMENT NO. 2945 BETWEEN THE CITY OF EL SEGUNDO AND CASSIDY & ASSOCIATES, INC. THIS FIRST AMENDMENT ( "Amendment') is made and entered into this 1st day of October 2002, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and CASSIDY & ASSOCIATES, INC, a sole proprietorship ( "CONSULTANT ") This Amendment extends the term of Agreement No. 2945 from October 1, 2002 until September 30, 2003. 3. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together shall constitute one instrument executed on the same date. 4 Except as modified by this Amendment, all other terms and conditions of Agreement No 2945 will remain the same CITY OF EL SEGUNDO, a general law city Mary Strenn, City Manager ATTEST Cindy Mortesen, City Clerk APPROVED AS Mark D Hen o By 'KahN Berger, Assistant Crt omen CASSIDY & ASSOCIATES, INC a sole proprietorship 018 CASSIDY WF BhR SH AN DWI CK &ASSOCIATES T NFLvIIONI To: E1 Segundo City Council From: Gerry Warburg, Michael Strachn, Sonya Clay Date- September 24, 2002 Re: Federal Work Plan We welcome the opportunity to continue to advance the City's important objectives as we pursue a number of federal initiatives. As the City's Washington staff, we are confident that we can continue to add real value to your efforts on several fronts. In anticipating the twelve months ahead, we understand that there are three specific objectives you wish us to pursue. These include the following: 1. BLOCK AIRPORT EXPANSION LEGISLATION: We have been successful in efforts to slow measures that would do great harm to local control. We have pressed amendments to S 633 and helped the city articulate the position that a local consensus should never be overridden by a federal authority intent upon airport expansion We have drafted amendments, proposed Senate committee report language, initiated California Congressional delegation letters advancing our position and helped secure the support of key senators and staff. We will continue and expand these efforts in the months ahead, keeping City officials informed of our ongoing efforts 700 Thirteenth Street NW T 202 347 0773 Suite 400 F 202 347 0785 Washington, DC 20005 n w webershandwick corn v CASSIDY WEERSHANDWICK &ASSOCIATES 2. SECURE SMOKY HOLLOW SEWER FUNDING: We have successfully advanced the City's request for a federal partnership in meeting this unfunded mandate. While final results are not in yet, this has become a top delegation priority in the pending EPA appropriations funding measure, and we have worked with legislators to advance this project and secure necessary supporting documentation and letters of support. We will continue to press the case for several million dollars in federal support and will work with the City to secure timely grant release of Fiscal Year 2003 funding. We will also press a follow -on Fiscal Year 2004 request as necessary and appropriate. 3. SECURING ADDITIONAL TRANSPORTATION FUNDING: Your Washington staff recently launched a new initiative to identify, prepare and pursue new federal funding for City transportation improvements. Calendar year 2003 will see the largest infrastructure bill in years move through Congress. The Intermodal Surface Transportation Act of 2003 will steer tens of billions of dollars to local authorities for transportation improvements. These projects will range from bike paths to bus stops, from highway bypasses to local surface transportation improvements. Working with a uniquely well - placed California Congressional delegation, we will assist City officials in designing and implementing a plan to secure federal funding through this enormous, generously funded transportation measure. 700 Thirteenth Street NW T 202 347 0773 Suite 400 F 202 347 0785 Washington, DC 20005 www webershandmck wrn AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this Vt day of December, 2001, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and Cassidy & Associates hereinafter referred to as "Consultant ". This Agreement shall be in full force and effect through September 30, 2002, unless extended by mutual agreement of City and Consultant. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a valid El Segundo Business License. Consultants shall begin its services under this Agreement on December 1, 2001 Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction. If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service. Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein. Additionally, Consultant shall provide the services specified in Exhibit A in compliance with the following conditions All work performed by Consultant shall be directed through the City Manager or designee; all work requested of Consultant by the City shall be directed by the City Manager or designee, consultant shall submit periodic reports of work product and progress on stated goals outlined in Exhibit A to the City Manager not less frequently than once each month 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or @ 6 021 created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement Consultant shall observe and comply with all such laws and regulations affecting its employees City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. Without limiting the foregoing, Consultant shall not expend any funds in violation of- California Constitution, Article 16, Section 6; Government Code, Section 81000 et seq. ( "Political Reform Act "), or any other federal or state law governing the expenditure of public funds Consultant shall be solely responsible for submittal of all documents, forms and other information that may be required by all applicable agencies as a result Contractor's performing the services specified in this Agreement 4 PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be paid as a fixed monthly retainer not to exceed fifteen thousand dollars ($15,000) per month, as set forth in Exhibit "A" hereto and made a part hereof. Payments shall be made in approximately thirty (30) days after receipt of each invoice as to all non - disputed fees If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of an invoice of any disputed fees set forth on the invoice 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit "A ", unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 022 2 9 /, r-� 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager 8. FACILITIES AND RECORDS. City agrees to provide: suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on- site staff, if any Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment 9. TERMINATION OF AGREEMENT. This Agreement shall expire on September 30, 2002, unless extended by mutual agreement of City and Consultant. The City upon 30 days written notice or 120 days by contractor written notice may terminate with or without cause this Agreement In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to 023 the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATION /CONFLICTS OF INTEREST. A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code 6250, et seg. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response B. Consultant covenants that neither they nor any officer or principal of their firm has any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager 024 13. DEFAULT. In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14 INDEMNIFICATION. Consultant agrees to the following. A. Indemnification for Professional Services. Consultant will save harmless and indemnify, including, without limitation, City's defense costs (including reasonable attorney's fees), from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by Consultant or any of Consultant's officers, agents, employees, or representatives, in the performance of this Agreement B. Indemnification for other Damages. Consultant indemnifies and holds City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance. Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, Consultant will defend City (at City's request and with counsel satisfactory to City) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise C. For purposes of this section "City' includes City's officers, officials, employees, agents, representatives, and certified volunteers D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. E. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by this Agreement, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. F. Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. 025 294 G Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. CONSULTANT HAS READ THIS SECTION 14 IN ITS ENTIRETY AND KNOWINGLY AND WILLINGLY ACCEPTS THE OBLIGATIONS CONTAINED HEREIN. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees Insurance is to be placed with insurers with a current A M. Best's rating of no less than A,VII Consultant shall provide the following scope and limits of insurance- (a) Minimum Scope of Insurance. Coverage shall be at least as broad as: (1) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (ii) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (iii) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (Not needed if Self- employed with no employees ) (iv) Errors and omissions liability insurance appropriate to the Consultant's profession. (b) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the 02 G general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit (ii) Automobile Liability: Including owned, non - owned and hired vehicles for bodily injury and property damage with (See cover letter (page 1) for actual dollar level Requirements)- ❑ At least $1,000,000 per occurrence. ❑ $100,000 - $300,000 per occurrence ❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company, (iii) Workers' Compensation and Employer's Liabilit - Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident (iv) Errors and Omissions or Malpractice or Professional Liability: At least $1,000,000 per occurrence B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (a) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (b) General Liability and Automobile Liability Coverages. (1) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects• liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees 02'1' (c) (ii) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance (iii) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability (v) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (a) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (b) Any deductibles or self - insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. 028 (c) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court 18. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. 18. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her /their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder. 21. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such 029 29 4 party deposited in the custody of the United States Postal Service addressed as follows: City: Jeff Stewart City of El Segundo 350 Main Street EI Segundo, California 90245 -3895 Telephone (310) 524 -2334 Facsimile (310) 322 -7137 Consultant. W /Cory To: Gerry Warburg Gregory M. Gill Cassidy & Associates General Counsel 700 Thirteenth Street N.W., Suite 400 Cassidy & Associates Washington D.0 20005 -5917 700 13th Street, NW, Suite 400 Washington, DC 20005 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 22. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written CITY Mayor ATTEST- City Clerk 030 FIRST AMENDMENT TO AGREEMENT NO. 2946 BETWEEN THE CITY OF EL SEGUNDO AND MWW GROUP, INC. THIS FIRST AMENDMENT ( "Amendment') is made and entered into this 1st day of October 2002, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and MWW GROUP, INC, a sole proprietorship ( "CONSULTANT ") This Amendment extends the term of Agreement No. 2946 from October 1, 2002 until September 30, 2003. 3 This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together shall constitute one instrument executed on the same date 4 Except as modified by this Amendment, all other terms and conditions of Agreement No. 2946 will remain the same CITY OF EL SEGUNDO, a general law city Mary Strenn, City Manager ATTEST Cindy Mortesen, City C' APPR( Mark I IC MWW GROUP, INC a sole proprietorship. 031 09/29/02 MON 10 44 FAX 213 486 6501 THE MWW GROUP JK64 THE MWW GROUP Strategic Communications Counsel September 23, 2002 Mr Jeff Stewart City of El Segundo 350 Main Street El Segundo, CA 90245 -3895 Via Fax (310) 524 -2334 Re: Contract Renewal Dear Jeff The MWW Group appreciates the opportunity to renew our relationship and contract with the City of El Segundo to contmue to provide public relations and advocacy services for the City with regard to the future of Los Angeles International Airport As you are aware, our primary goal over the last year was to manage El Segundo's relationship with the City of Los Angeles as alternatives for the expansion of LAX were bemg considered We believe that we have successfully accomplished this goal as evidenced by El Segundo's "seat the table" as LAX's Alternative D was prepared and by the pledge Los Angeles Mayor Jim Hahn has made to revise Alternative D if it does not in fact limit growth at LAX to 78 mullion annual passengers a year With this said, there is still a great deal of work to be done Over the course of the next several months, formal environmental review documentation will be released by LAWA and the public comment period on Alternative D will begin Ahead of this, El Segundo will conduct its own independent review of Alternative D We will continue to manage El Segundo's rclationstups with the City of Los Angeles as the environmental review and public comment process heats -up and the plan eventually reaches the Los Angeles City Council for its consideration Additionally, we will work to continue a dialogue amongst key LA civic leaders on Alternative D as well as the need for a regional aviation solution beyond just LAX Finally, we will also continue to work with media outlets to ensure that El Segundo's position on Alternative D remains clear and at the Forefront of the debate on Alternative D I look forward to being at the October 1, 2002 City Council meeting to answer any questions the Council may have Thank you Smcerel , -7q, 4.;: � �, /+.r Karvey A Englander Senior Vice President & General Manager 2002 660 SOUTH FIOUPROA STaEET . SU11E 1400 . Los ANoFCES, CA 90017 PuunP 213.486.6560 F +x,213.486.6501 CXicAOO.Lnt AgCCLB'.. NEW JERSEY . NLw Yonlf -OLYMPIA, WA.SL'A1TLE • WASIIIn LIIOM O C 0 3 f www,mwapr corn �J J � SEP -23 -2002 11 59 213 486 6501 96: P 02 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this 1st day of December, 2001, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and The MWW Group hereinafter referred to as "Consultant'. This Agreement shall be in full force and effect through September 30, 2002, unless extended by mutual agreement of City and Consultant. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a valid El Segundo Business License Consultants shall begin its services under this Agreement on October 1, 2001. Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service. Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein. Additionally, Consultant shall provide the services specified in Exhibit A in compliance with the following conditions: All work performed by Consultant shall be directed through the City Manager or designee; all work requested of Consultant by the City shall be directed by the City Manager or designee, consultant shall submit periodic reports of work product and progress on stated goals outlined in Exhibit A to the City Manager not less frequently than once each month. 2 STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or 4 6 . .,..� 033) 2946mPae created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS, Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. Without limiting the foregoing, Consultant shall not expend any funds in violation of, California Constitution, Article 16, Section 6; Government Code, Section 81000 et. seq. ( "Political Reform Act"), or any other federal or state law governing the expenditure of public funds. Consultant shall be solely responsible for submittal of all documents, forms and other information that may be required by all applicable agencies as a result Contractor's performing the services specified in this Agreement. 4. PERSONNEL Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be paid as a fixed monthly retainer not to exceed sixteen thousand six hundred and sixty seven dollars ($16,667) per month, as set forth in Exhibit "A" hereto and made a part hereof. Payments shall be made in approximately thirty (30) days after receipt of each invoice as to all non - disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of an invoice of any disputed fees set forth on the invoice 6. EXPENSES. It is understood that consultant may incur expenses during the performance of work specified in "Exhibit A" that are not included in the retainer paid to Consultant by City (e.g., printing costs for materials distributed by Consultant, postage for public meeting announcements, meeting room fees, and other related expenses) Upon approval of City Manger, Consultant may submit such expenses to City for reimbursement. All requests for reimbursement must be accompanied by valid original invoice or receipt from vendor providing service on behalf of Consultant. No expense shall be reimbursed by City in the event Consultant has not obtained prior approval from City Manager In no 034 fd event shall such requests for reimbursement exceed one - thousand dollars ($1,00.00) per month. 7. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit 'A", unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. City agrees to provide: suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on- site staff, if any. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement shall expire on September 30, 2002, unless extended by mutual agreement of City and Consultant. The City upon 30 days written notice or 120 days by contractor written notice may terminate with or without cause this Agreement In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination. U�� 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and pnntmg computer files 12. RELEASE OF INFORMATION /CONFLICTS OF INTEREST. A All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code 6250, et seg. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide 0 3 G City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not Imply or mean the right by City to control, direct, or rewrite said response. B. Consultant covenants that neither they nor any officer or principal of their firm has any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. Consultant agrees to the following: A. Indemnification by Consultant. Consultant will save harmless and indemnify, including, without limitation, City's defense costs (including reasonable attorney's fees), from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by Consultant or any of Consultant's officers, agents, employees, or representatives, in the performance of this Agreement. B. Indemnification by City City will save harmless and indemnify, including, without limitation Consultant's defense costs (including reasonable attorney's fees), from and against any and all suits, actions, or claims, of any character whatever, brought for or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by City or any of City's officers, agents employees, or representatives, in the performance of this Agreement. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by this Agreement, and any approval of said insurance by City, are not intended to and will not in any 031 manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. E. Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. F. Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred In writing by City. CONSULTANT HAS READ THIS SECTION 14 IN ITS ENTIRETY AND KNOWINGLY AND WILLINGLY ACCEPTS THE OBLIGATIONS CONTAINED HEREIN. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: (a) Minimum Scope of Insurance. Coverage shall be at least as broad as- (i) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (ii) Insurance Services Office form number CA 0001 (Ed 1187) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (iii) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under 038 2946•... this Agreement. (Not needed if Self- employed with no employees.) (iv) Errors and omissions liability insurance appropriate to the Consultant's profession. (b) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (i) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (ii) Automobile Liability: Including owned, non - owned and hired vehicles for bodily injury and property damage with (See cover letter (page 1) for actual dollar level Requirements). ❑ At least $1,000,000 per occurrence. ❑ $100,000 - $300,000 per occurrence. ❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company. (Ili) Workers' Compensation and Employer's Liabili : Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. (Iv) Errors and Omissions or Malpractice or Professional Liability: At least $1,000,000 per occurrence. B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (a) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. Oju (c) 29 (b) General Llability and Automobile Liability Coverages. (i) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees (ii) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (iii) Consultants insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (a) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (b) Any deductibles or self - insured retentions must be declared to and approved by City At the option of the City, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (c) The procuring of such required policy or policies of insurance shall not be construed to limit Consultanrs liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court. 18. ASSIGNMENT OR SUBSTITUTION- City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any Complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement 18. MODIFICATION OF AGREEMENT. The terms of this Agreement can Only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 041 2946. 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her /their corporation and warrants and represents that heJshe /they has/have the authority to bind Consultant to the performance of its obligations hereunder. 21. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: Cam: Jeff Stewart City of El Segundo 350 Main Street El Segundo, California 90245 -3895 Telephone (310) 524 -2334 Facsimile (310) 322 -7137 Consultant: David A. Herbst The MWW Group 660 South Figueroa Street, Suite 1400 Los Angeles, CA 90017 Telephone (213) 486 -6560 Facsimile (213) 486 -6501 The notices shall be deemed to have been ,given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 22. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. Coy M Titli 04 CITYcOOF EEL SEG NDO May — ATTEST: /J �1 �1MAA..�rtw 1 Cindy Morte n City Clerk 0 43 MEMORANDUM November 2, 2001 THE MWW GROUP Stmtsliu: Communications Counsel TO: The City Council of the City of El Segundo FM: Harvey A. Englander Senior Vice President & General Manager David A. Herbst Senior Vice President - 294 6 , . RE: Public Affairs Proposal — Regional Airport Solution for LAX & Beyond... As a follow -up to today's meeting of the Council's Aviation Committee, the following is intended to supplement our initial scope of work outlined in our memo of October 1, 2001. Prlmary Objectives Our primary objectives, as outlined previously, remain fundamentally unchanged: 1) Manage El Segundo's relationship with the Los Angeles Mayor's Office, the Los Angeles City Council and the LAWA Board of Airport Commissioners, 2) Manage El Segundo's relationship with organized labor, focusing on those unions that currently do not support a regional solution to airport capacity in Southern California; 3) Establish a media relations campaign, primarily focused on media outlets that key Los Angeles elected officials and civic leaders read, 4) Establish a dialogue and base of support amongst LA civic and business leaders for a regional solution instead of the Riordan LAX Master Plan Immediate Tasks (four to six months) 1) Hold informal conversations with LA Mayor Jim Hahn's staff and LAWA staff on Mayor Hahn's new safety and security measures/option five. 2) Establish liaison with senior LA Times reporter on LAX/city hall issues, 3) Hold informal meeting with LAWA Commission President as precursor to formal meeting with Commission President and Mayor Gordon with the goal of establishing the format for ongoing discussions /negotiations on the future of LAX; 660 SOuTH FlounnoA Smr-T • SUIIe 1400 • Los ANC sLES. CA 90017 Pnot,F� 213.486.65611 FAx. 213.41116.6501 CMIOAoo • LOS ANGELUS • NEW JeaS6T . NEW YOU %. OLYMPIA. WA . S CATTI E . WASHINGTON D C. W W W nIW WPf.COM 0 4 L'i 4) Review "Safety & Security" white paper and disseminate completed report to key influencers; 5) Hold meetings with key elected officials on city, county, state and federal level that are key influencers on LA city policy; 6) Hold formal discussions/negotiations with Mayor Hahn and his senior staff on status of Riordan LAX Master Plan, "option five," as well as safety and security measures that facilitate growth of LAX; 7) Create LA City and County engagement in opposition to S633, also assist in coordinating national environmental group opposition, Valley leadership opposition and input from Independent Cities Association, Contract Cities Association, and other groups; 8) Engage Los Angeles media on S633, in collaboration with Urban Dimensions and explore possible editorial boards on the issue, depending on outcomes under item seven above. 9) Hold informal discussions as a precursor for formal meetings with key members of the building trades; 10) Hold informal discussions as a precursor for formal meetings with all 15 members of the Los Angeles City Council (in collaboration with Urban Dimensions) as well as the City Attorney and City Controller; 11) Develop outreach opportunities to key Los Angeles civic /business groups and leaders, on an individual basis, for Mayor Gordon to address El Segundo's vision for a regional airport system that responds to true safety and security needs at LAX; and 12) Hold bi- weekly conference calls with City Officials and Consultants to ensure maximum coordination of activities Mid term and long term tasks (six months /ongoing) 1) Continue formal discussions with Mayor Hahn's office as well as LAWA Commission president, 2) Create rapid response communication avenues with LA City Councilmembers as master plan issues are discussed and move along City approval process; 3) Engage LA City Planning Commissioners (when appointed), LAWA Commissioners and other key LA City commissioners as plans work their way through the LA City approval process; 4) Develop grassroots direct mail educational communications (using DialogSuilder), in collaboration with Urban Dimensions, with key LA city -wide homeowner groups; targeted voters; organized labor members and other constituencies as the master plan moves toward City Council approval; 5) Continue to engage LA civic/business groups and leaders on regional airport issues through Mayor Gordon sharing the vision for how LA and the region can work together, 6) Continue to work with LA based media outlets, in collaboration with Urban Dimensions, on promoting the regional airport agenda; 6 04 J 211146. .. 7) Utilize MWW's resources on a regional basis in promotion of the growth of airports other than LAX as well as the Company's contacts with the Air Transport Association and major airlines in communicating the importance of a regional approach; and 8) Hold bi- weekly conference calls with City Officials and Consultants to ensure maximum coordination of activities. The City of El Segundo has done an outstanding job developing a Regional Airport Plan for Southern California —a plan that has resulted in the Riordan LAX Master Plan being shelved That good work could be jeopardized in the name of "safety and security" as the future of LAX is impacted by the events of September 11 `". Now, more than ever, as the next chapter —the pivotal chapter —in the future of LAX is being written, the City of El Segundo needs to be a major force in shaping the outcome or otherwise the progress to date will be in vain. 04U FIRST AMENDMENT TO AGREEMENT NO. 2947 BETWEEN THE CITY OF EL SEGUNDO AND URBAN DIMENSIONS THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this I st day of October 2002, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and URBAN DIMENSIONS, a sole proprietorship ( "CONSULTANT ") This Amendment extends the term of Agreement No 2947 from October 1, 2002 until September 30, 2003. 3 This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together shall constitute one instrument executed on the same date 4 Except as modified by this Amendment, all other terms and conditions of Agreement No. 2947 will remain the same CITY OF EL SEGUNDO, a general law city Mary Strenn, City Manager ATTEST Cindy Mortesen, City Cle APPRO Mark D By , Assistant City A ey URBAN DIMENSIONS a sole proprietorship 04't DENNY ZANE: Urban Dimensions STRATEGIC SERVICES, PUBLIC AFFAIRS & COMMUNICATIONS 506 Santa Monica Blvd, Ste 223, Santa Monica, CA 90401 310- 899 -6767 PHONE 310- 899 -6765 FAX WORK PLAN FOR THE CITY OF EL SEGUNDO EFFECTIVE OCTOBER 2002 THROUGH SEPTEMBER 2003 Primary Obiectives: • Maintain momentum of opposition to LAX expansion • Help shape the new LAX Master Plan for LAX to ensure no increase in capacity • Ensure favorable LA City Council vote on constraining LAX expansion, should a plan go to the Council • Assure SCAG Aviation Task Force and RTP development work to increase momentum of regional airport plan and facilitate development of appropriate regional airports • Work to build consensus among regional allies regarding the appropriate course of regional aviation development • Identify legislative opportunities to advance aviation objectives and resist legislative efforts that compromise these objectives • Assure strong presence in press and media for our regional approach and objectives • Preserve legal fallback position Tasks 1. Issue Research and Development: Provide the substantive underpinning to our strategies by conducting the research into issues and policy choices and developing alternative policy choices to advance Mayor Hahn Plan for LAX: Assist SMW in coordinating independent assessments of the capacity of Mayor Hahn's new Master Plan alternative Review completed assessment, assess implications for El Segundo and the regional airport plan, develop response to assessment and alternative approaches to advance as needed Monitor and assess developments in Mayor Hahn plan for LAX, develop response to plan elements and alternative approaches to advance as needed, pressure Hahn /LAWA to prepare new or appropriate supplemental EIR for Hahn Plan, develop and manage press inquiries and responses; maintain consultation with local and regional allies and constituencies Airport Security and Safety issues: Monitor development/implementation of security measures at LAX, intercede where measures may result in capacity enhancement/ incremental growth /negative impacts May require engagement/consultation with airport security & safety professionals 048 WORK PLAN FOR THE CITY OF EL SEGUNDO EFFECTIVE OCTOBER 2002 THROUGH SEPTEMBER 2003 Airbus Issues: Research implications of accommodating the Airbus A380 at LAX and other Southern California airports Assess capacity- enhancing features and costs of A380 modifications at LAX, identify environmental impacts and concerns, Identify safety & security issues arising from large, super - capacity aircraft, assess the viability of the A380 in post 9/11 aviation market in the U S , determine ability of the other regional airports to accommodate the A380 Prepare and advance strategies to eliminate /minimize capacity enhancement/ Incremental growth /negative impacts resulting from A380 Prepare and advance alternative approaches to receiving the A380 at LAX 2. SCAG: Participate in monthly meetings of the Aviation Task Force that reconvenes beginning September 2002 Prepare strategies and responses to aviation Issues to ensure that a constrained LAX and the regional airport plan are preserved in the 2004 Regional Transportation Plan Prepare and advance strategies to facilitate development of regional airports Monitor SCAG Transportation & Communications Committee, and Regional Council agenda /meetings Intercede on Issues that Impact regional airport plan, maintain relationships with TCC /RC members, assess MAGLEV and other transportation programs for their real Implications for regional aviation system, report concerns and recommendations to the City 3. Southern California Regional Airport Authority: Monitor developments and directions of SCRAA, develop proposals for action and work to encourage SCRAA staff and board to consider our recommendations, 4. Regional Coalition Development: Continue education and outreach to regional coalition participants to maintain common directions, mobilize their participation where needed at SCAG, on state and federal Issues, Identify and approach additional participants 5. Local Coalition Development: Conduct outreach to Los Angeles County -based constituency groups Including environmental, homeowner, neighborhood, and other community -based organizations. Conduct outreach to specified labor and business organizations Enlist help of constituency groups to Influence council members' positions on LAX expansion /regional airport plan as needed 6. LA City Council: Participate in and Inform strategy to Influence LA City Councilmembers, participate in meetings, develop materials, conduct follow -up especially for councilmembers with whom Urban Dimensions has well developed relationships 7. Federal and State issues: Monitor developments on state and federal level that affect LAX/regional airport planning, consult with El Segundo's lobbyists; prepare responses as determined and directed, mobilize regional and local coalition on state and federal Issues, build /participate in state and national coalition to assure desired outcome on legislation, policies, regulations and airport funding issues 8. Press and Media Outreach: Continue to work to shape the debate on LAX expansion, 2 04,J WORK PLAN FOR THE CITY OF EL SEGUNDO EFFEC71VE OCTOBER 2002 THROUGH SEPTEMBER 2003 regional airport plan Work to maintain interest of regional press and media in LAX issue and El Segundo and regional coalition leadership with exception of specific media assigned to MWW, prepare op -eds for publication In local media, coordinate interviews /appearances. 9. Work with Shute, Mihaly & Weinberger: Continue consultation with Shute, Mihaly & Weinberger on key LAX issues as needed 10. MWW Coordination: Coordinate with MWW to ensure continuity of message /objectives with LA Council. LA media. LA labor U 5 0 2947.... AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this 1st day of December, 2001, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and Urban Dimensions hereinafter referred to as "Consultant" This Agreement shall be in full force and effect through September 30, 2002, unless extended by mutual agreement of City and Consultant In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows- 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a valid El Segundo Business License Consultants shall begin its services under this Agreement on December 1, 2001 Consultant shall perform each of the services set forth in Exhibit A to the City's satisfaction. Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein. Additionally, Consultant shall provide the services specified in Exhibit A in compliance with the following conditions. All work performed by Consultant shall be directed through the City Manager or designee; all work requested of Consultant by the City shall be directed by the City Manager or designee, consultant shall submit periodic reports of work product and progress on stated goals outlined in Exhibit A to the City Manager not less frequently than once each month 2 STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of 0 D3 29 4 7 . City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. Without limiting the foregoing, Consultant shall not expend any funds in violation of: California Constitution, Article 16, Section 6, Government Code, Section 81000 et seq. ( "Political Reform Act "), or any other federal or state law governing the expenditure of public funds. Consultant shall be solely responsible for submittal of all documents, forms and other information that may be required by all applicable agencies as a result Contractor's performing the services specified in this Agreement 4 PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance 5 COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be paid as a fixed monthly retainer not to exceed twenty-two thousand six hundred dollars ($22,600) per month, as set forth in Exhibit "A" hereto and made a part hereof. Payments shall be made in approximately thirty (30) days after receipt of each invoice as to all non - disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 6 EXPENSES — It is understood that Consultant may incur expenses during the performance of work specified in "Exhibit A' that are not included in the retainer paid to Consultant by City (e g., printing costs for materials distributed by Consultant, postage for public meeting announcements, meeting room fees, and other related expenses). Upon approval of City Manager, Consultant may submit such expenses to City for reimbursement All requests for reimbursement must be accompanied by valid original invoice or receipt from vendor providing service on behalf of Consultant. No expense shall be reimbursed by City in the event Consultant has not obtained prior approval from City Manager In no event, shall such requests for reimbursement exceed one - thousand dollars ($1,000 00) per month 2 3 7 ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit "A ", unless such additional services are authorized in advance and in writing by the City Manager Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. City agrees to provide suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on- site staff, if any. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement shall expire on September 30, 2002 unless extended by mutual agreement of City and Consultant. The City upon 30 days written notice or 90 days by contractor written notice may terminate with or without cause this Agreement. In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the 2947 . Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files 12. RELEASE OF INFORMATION /CONFLICTS OF INTEREST. A. All confidential information gained by Consultant in performance of this Agreement shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code 6250, et sea. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, City's right to review any such 054 2947... response does not imply or mean the right by City to control, direct, or rewrite said response B. Consultant covenants that neither they nor any officer or principal of their firm has any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant 14 INDEMNIFICATION. Consultant agrees to the following: A. Indemnification for Professional Services. Consultant will save harmless and indemnify, including, without limitation, City's defense costs (including reasonable attorney's fees), from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by Consultant or any of Consultant's officers, agents, employees, or representatives, in the performance of this Agreement B. Indemnification for other Damages. Consultant indemnifies and holds City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, Consultant will defend City (at City's request and with counsel satisfactory to City) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise C. For purposes of this section "City" includes City's officers, officials, employees, agents, representatives, and certified volunteers D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement 0 J J 1_ 4 E. The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by this Agreement, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification F. Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. G. Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City CONSULTANT HAS READ THIS SECTION 14 IN ITS ENTIRETY AND KNOWINGLY AND WILLINGLY ACCEPTS THE OBLIGATIONS CONTAINED HEREIN. 15 INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current AM Best's rating of no less than A VII Consultant shall provide the following scope and limits of insurance: (a) Minimum Scope of Insurance. Coverage shall be at least as broad as- (I) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001) (ii) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (iii) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all 056 294 7 . persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (Not needed if Self- employed with no employees ) (b) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than. (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit (ii) Automobile Liability: Including owned, non - owned and hired vehicles for bodily injury and property damage with (See cover letter (page 1) for actual dollar level Requirements): ❑ At least $1,000,000 per occurrence ❑ $100,000 - $300,000 per occurrence. ❑ As required by State Statutes A copy of your current policy must be submitted naming yourself and or your company. (iii) Workers' Compensation and Employer's Liabilit . Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (a) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mad, return receipt requested, has been given to the City (b) General Liability and Automobile Liability Coverages. (i) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects. liability arising out of activities Consultant ��Ji' r- performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees (ii) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (iii) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (iv) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers (c) Workers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City C. Other Reguirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (a) Any deductibles or self - insured retentions must be declared to and approved by City At the option of the City, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its officers, officials, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related 056, 29Z, 7 , , investigations, claim administration, defense expenses and claims. (b) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court 18. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement 18. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her /their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder 05") 21. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows. Cam: Jeff Stewart City of El Segundo 350 Main Street El Segundo, California 90245 -3895 Telephone (310) 524 -2334 Facsimile (310) 322 -7137 Consultant: Denny Zane Urban Dimensions 506 Santa Monica Boulevard, Suite 223 Santa Monica, CA 90401 Telephone (310) 899 -6767 Facsimile (310) 899 -6765 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 22. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. Company Name. Urban Dimensions By -� Q Title CITY OF EL S GUN O Mayo L'G0 ATTEST: Ip') Cindy Mo sen City Clerk A l Mark D Hensley City Attorney , mm U �i � EL SEGUNDO CITY COUNCIL MEETING DATE: October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished AGENDA DESCRIPTION- Consideration and possible action on the awarding of RFP No #02 -14 (Police Towing and Storage Services) to the most responsive bidder as the City's primary towing contractor, and authorize the City Council to execute the four year agreement with three one -year term extensions, for a maximum total contract length of seven years RECOMMENDED COUNCIL ACTION, (1) Award a four year contract to Manhattan Beach Towing as the City's primary towing contractor and authorize the City Manager to exercise the three one -year options if in the City's best interest (2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION. The City contracts with a towing company to provide towing and storage for vehicles that are impounded due to Illegal parking, traffic accidents, arrest, stolen vehicles, and other reasons The City typically orders 55 -60 tows per month This results in cost recovery for the city because of the 10% administrative surcharge that the contractor pays from the gross receipts for all tow services, charges, and vehicle storage RFP #02 -14 was issued to (4) four south bay companies on June 20, 2002 Completed bids were due back on July 16, 2002 We received responses from the following tow companies Jim & Jack's Automotive, Manhattan Beach Towing, and S &W Towing & Storage Due diligence was conducted on all the responses Continued ATTACHED SUPPORTING DOCUMENTS: Towing bid matrix Proposal submitted by Manhattan Beach Towing FISCAL IMPACT. Operating Budget: N/A Amount Requested: 0 Account Number: N/A Project Phase. N/A Appropriation Required: _Yes x No �L7pg.,_* Mary Str n, City Manager 06:- 3 BACKGROUND & DISCUSSION (continued). The three responses were evaluated with the following criteria experience, facilities, ability to meet the City's needs, references, and cost As part of staffs evaluation, the City Attorney's office conducted a background check on all three companies based upon public records This review included an inspection of complaints filed with regulator and consumer agencies, civil litigation records, and publicly accessible criminal records to locate any matters involving the proposed operators and their principals The Police Department does not believe that cost should be the City's primary concern since the expenses for towing and storage is borne by the registered owner of the vehicle, not the City. Rather, staff believes the operators' experience, relating in particular to proper damage - free vehicle handling and customer service, are of prime importance This priority is based primarily on the City's desire to limit staff time for responding to consumer complaints and to protect citizens' safety and property It appears that all of the bidders have the equipment and number of staff needed to meet the City's limited towing demands The City's current towing contract is with Jim & Jack's Automotive The City has received excellent service from Jim & Jack's for the past 15 years City staff has not identified any records showing that Jim & Jack's has a poor service record and staffs general consensus is that the City has been extremely well served by the current operator The City Attorney's office has reported that it does not have any record of responding to legal issues involving the current operator After evaluating the three bidders, it appears that all three are qualified to meet the City's operational and equipment needs However, based upon background and reference checks, and service costs, staff recommends that Manhattan Beach Towing ( "MBT ") located at 4622 Marine Ave, Lawndale be selected as the City's tow operator Staff's recommendation is based upon the following Jim and Jack's Automotive has a proven track record with the City and has provided 15 years of excellent service The Better Business Bureau's records indicated that it received one complaint regarding Jim & Jack's Automotive but that it had been satisfactorily resolved The Bureau of Automotive Repair's records indicated that there had been two sustained complaints against Jim & Jack's respecting improper invoicing and faulty /unauthorized repairs With respect to litigation, research revealed one case filed in October 2001 relating to an automobile accident Jim & Jacks, however, informed the Police Department that while it values its relationship with the City (which is why it bid on the contract), it would prefer to discontinue its towing services • MBT received favorable references from the California Highway Patrol and the Automobile Club of Southern California Research revealed no complaints or actions with respect to the Better Business Bureau of the Bureau of Automotive Repair Two civil (superior court) cases were located One case was an automobile accident case filed in June 1997 (outcome unknown) The other case is a civil case filed in August of 2000. 06,; • S &W Towing has received one complaint with regard to the Better Business Bureau which the Bureau reported was satisfactorily resolved S &W has been involved in substantially more litigation than the other proposed operators In 1997, S &W filed an action against the city of Manhattan Beach based upon that City awarding a towing contract to an operator other than S &W Oudgment was entered in the City's favor) In 1995, S &W filed a $2 million breach of contract action against Los Angeles County alleging the County had breached its towing agreement with S &W Qudgment was entered in the County's favor) Since 1986, S &W has been the defendant in over 25 other civil matters It appears that at least 18 of these cases resulted in judgments against S &W and /or its principals and /or employees The remainder of the cases were either dismissed (it is unknown whether such were dismissed as a result of settlements that were reached between the parties) or the City Attorney's office was unable to determine how the cases were resolved Two cases included allegations of assault and battery (one of these cases is still pending and includes allegations of sexual batterythe other case was dismissed). Several of the complaints filed against S &W included allegations of property conversion and theft The judgments that have been entered against S &W are substantially all small claims actions Further, in 2001 one of S &W's principals and its Operations Manager were convicted of criminal battery from an incident involving an S &W customer The criminal case is related to one of the civil cases referred to above Finally, two out of the three reference checks resulted in negative comments regarding S &W's performance Since MBT meets the City's proposal requirements, it's background check was positive and it has provided the lowest bid, staff recommends that the towing contract be awarded to MBT MBT is currently a primary tow company for the Automobile Club of Southern California (AAA) and is on the California Highway Patrol's tow rotation list Staff contacted representatives from these agencies who gave very favorable reports Staff also believes that Jim & Jack's would be an acceptable operator and has no objection to the contract being awarded to Jim & Jack's given its proven track record in the City It should be noted that Jim & Jack's charges $20.00 more per tow than MBT Also, while Jim & Jack's submitted a proposal, it has informed staff that it is doing so to assist the City if necessary, but that it has a relatively small towing operation that it would rather discontinue The City does not recommend awarding the contract to S &W based upon the background information set forth above RECOMMENDATION Based on all the factors involved, it is recommended the City Council award the Police Towing and Storage Services contract to Manhattan Beach Towing 0641, TOWING BID MATRIX 063 Manhattan Beach Jim & Jack's S & W Towing and Towing Automotive Storage Tow charge during $6500 $8500 $8250 business hours for passenger cars /SUV's Tow charge during $6500 $8500 $12500 business hours for trucks Where additional $20 00 per hour $20 00 per hour $40 00 per hour labor is needed to tow vehicle Where dolly is $15 00 $1500 4000 needed Daily storage charge $15 00 per day $15 00 per day $1300 for passenger cars / SUV's Daily storage charge $20 00 per day $20 00 per day $1300 for trucks Daily storage charge $15 00 per day $5 00 per day $5.00 for motorcycles 063 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 RFP Data RFP Number: # 02 -14 Commodity Title. Police Towing and Storage Services Issue Date: June 20, 2002 RFP ODenin Day / Date. Tuesday, July 16, 2002 Time 11.00 A.M Location: City Clerk's Office 350 Main Street El Segundo, CA 90245 -3895 Directions: Park on the north side of City Hall on Holly Street Enter City Hail through the double glass doors Proceed down the hall to Room 5, the first office on the right -hand side RFP Contents 1.0 General Specifications 20 Contract Administrators 30 Obligations, Workmanship, Supervision and Damage 40 Operator Service Requirements 50 Vehicles Storage Requirements 60 City of El Segundo Administrative Surcharge 70 Operator Administration 80 Insurance Requirements 90 Change of Ownership 10.0 RFP Proposal Sheet 11 0 Vendor Questionnaire 120 Professional Services Agreement The Office of the City Clerk must receive sealed written Responses no later than the date, time and location indicated above for the Bid Opening Submittal of Response by fax is not acceptable Note- This RFP does not constitute an order for the goods or services specified RFP for Poiice Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 0OC) 1 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 Notice is hereby given that sealed Proposals will be received in the Office of the City Clerk, City Hall, 350 Main St, El Segundo, California, 90245 until 11:00 a.m Tuesday, July 16, 2002 All bids will be opened at that time. All bids must be sealed and clearly marked "Police Towing and Storage Services, RFP # 02 -03" All items are to be in accordance with the - attached specifications Instructions to Bidders Definitions - The following meanings are attached to the following defined words when used in these specifications and the contact CITY -the City of El Segundo, California. CITY MANAGER - the City Manager of the City CHIEF OF POLICE - the Chief of Police of the City of El Segundo or his authorized representative POLICE DEPARTMENT - the Police Department of the City of El Segundo. OPERATOR /BIDDER — the tow service and vehicle storage owner submitting the Proposal ALTERNATE OPERATOR — a vehicle tow and storage service acting on the behalf the operator. Filing Date All bids must be received at or before the time indicated above. Copies of all forms, specifications, and exhibits are available in the Administrative Services Department of the City of El Segundo, 350 Main Street, El Segundo, CA 90245 -3895, (310) 524 -2339. Reservations The City Council reserves the right to reject any and all bids received, to take all bids under advisement after opening, to waive any informality in any bid, and to be the sole judges of the relative merits of the material mentioned in the respective bids received The council also reserves the right to reject any item(s), award more than one contract for each of the items, and reject bids that are not accompanied by the requested information Bidders are hereby notified that the successful bidder must be properly licensed to do business in the City of El Segundo before commencing the work under the contract awarded hereunder, if required by the contract Bid Form The Proposal must be made on the forms provided and submitted in triple sets, clearly marked "RFP for Towing Services," showing the RFP number and addressed to the City Clerk, City of El Segundo, 350 Main Street, El Segundo, California, 90245- 3895 No telephone bids will be accepted. If an Individual makes the bid, said bid must be signed by that individual, with the full name and address provided. If bid is made by a partnership, said bid must be signed by a partner, with the full name and address of each partner provided If bid is made by a corporation, said bid must be signed by the proper officer in the corporate name with the corporate seal attached to each signature. RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 7 2 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No. # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 All blank spaces in the Proposal must be properly completed Proposal shall be in ink or typewritten. The phraseology of the bid must not be altered in any way. Unless otherwise stated, bids will be received on one or more, or all items Bidders are invited to be present at the time the bids are opened Bidders must specifically quote on UNITS as shown on the proposal sheet. in the case of error in extension of prices, the unit price will govern Proposals are subject to acceptance by the City for a period of three months, unless a different period is prescribed in the Proposal by the bidder Contract The Bidder to whom the award is made will be required to enter into a written contract with the City. A copy of the Request for Proposal, the vendor Proposal, and the contract specifications will be attached to, and form part of the contract All materials, supplies, equipment, and services supplied by the vendor shall conform to the applicable requirements of State and Federal laws governing labor and wages, as well as conforming to the specifications herein In case of default by the vendor, the City reserves the right to procure the articles from other sources and to hold the vendor responsible for any excess costs incurred by the City. Before commencing work, the Bidder to whom the contract is awarded is required to obtain a City business license to do business in the City of El Segundo Payments. See Section 6 — City of El Segundo Administrative Surcharge Taxes: The City of El Segundo is exempt from paying Federal excise taxes These taxes are not to be included. Errors/ Omissions The vendor shall not be allowed to take advantage of any errors and /or omissions in these specifications or in the vendor's specifications submitted with the Proposal. Full instructions will be given if such errors /omissions are discovered and vendor agrees to abide by said instructions Force Majeure• The vendor will be excused from the performance of the contract, in whole or in part, only by reason of the following causes* a When such performance is prevented by operation of law b When such performance is prevented by an irresistible superhuman cause c When such performance is prevented by an act of the public enemies of the United States of America, or the State of California, or by strike, mob violence, fire, delay in transportation beyond the control of the vendor, or unavoidable casualty RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 0 V U t� 3 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 d When such performance is prevented by the inability of the vendor to secure necessary materials, supplies, or equipment by reason of 1 Appropriation of use thereof by the Federal Government, or 2. Regulations imposed by the Federal Government No other Force Majeure causes or conditions may be inserted in this bid, and any changes in the conditions stated herein will cause the bid to be rejected Default a. If the vendor fads in any manner to fully perform and carry out each and all of the terms, covenants, and conditions of the award, then the vendor is in default of the contract The vendor shall be notified in writing of the default status, and will be given a time frame in which to comply. If the vendor fads to comply within said time frame, the City, at its option, may terminate or cancel the contract, and, at the expense of the contractor, complete the contract with an alternate contractor b Such termination shall not affect or terminate any of the rights of the City against the vendor, which may thereafter accrue because of such default. The foregoing provision shall be in addition to all other rights and remedies available to the City under law c. The waiver of a breach of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term, covenant, or condition hereof. Bidders' List. Failure to submit a bid, including a "No Bid" response, may cause the Bidder's name to be removed from the City's Bidders' File J Richard Hogate, Risk Manager /Purchasing Agent RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No. # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 SPECIFICATIONS GENERAL 1 1 Statement of Work The contractor shall provide a work force of company licensed /skilled towing equipment operator personnel, materials, tools, equipment, and transportation to perform towing services at public and private properties under the jurisdiction of the City of El Segundo's Police Department The Contractor shall be responsible for supplying all supplies and equipment, which are required in connection with the services to be performed under contract. 12 Contract Time The contract shall be for a four -year period with an option for three one -year additional terms, for a maximum total contract length of seven years, effective upon receipt of a fully executed City of El Segundo Professional Services Agreement (Contract). This Agreement may be terminated by the City, in its sole discretion, upon written notice to the Operator, at any time during the term of this Agreement 1 3 Financial Statement The bidder shall provide a balance sheet for the last operating year, plus additional information updating this statement 1 4 Hourly Rate /Certified Payroll The bid document must reflect all charges for labor, materials, tools, and transportation must include overhead and profit A breakdown of hourly rates for towing personnel or supervisor(s) is not required 1 5 Crew Personnel - Rejection /Replacement The City reserves the right to reject any crew personnel or supervisor of the contractor's work force It shall be the contractor's responsibility to replace such rejected workers in a manner that will not affect the execution of the contract responsibilities as specified in the contract document 16 Work Force /Schedule /Shift /Manpower 1 6 1 The work force shall consist of company skilled towing personnel and include any subcontractors The contractor's crew(s) shall be under the supervision of a contractor - designated Towing Leadworker The designated Leadworker shall have the ability to communicate with City staff in English In the event of the absence of the regular Leadworker, it will be the responsibility of the contractor to designate an acting i 0 Leadworker to oversee the crew while performing the towing operations specified by the RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 5 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 contract The contractor must notify the City of any such designation before the beginning of any shift by contacting the Watch Commander's office at (310) 524 -2255 1.6 2 Identification of Vehicles. All vehicles and equipment utilized in connection with the contract shall be visibly marked with company identification. 1.6 3 All employees must be at least eighteen (18) years of age thoroughly trained and qualified in the work assigned to them All employees must be able to follow directions. Employees must also be physically capable of the duties assigned to them, including lifting /moving heavy items, climbing ladders, etc 1 6.4 Contractor shall provide uniforms to the employees who are assigned to do the work on the contract, so that the contractor's employees may be easily identified. Uniforms shall bear the employee's name and the company's name and /or logo and shall present a professional appearance 1.6 5 Contractor(s) may not allow on City premises any person who is not an employee or principal with the company and currently on duty 1.66 At the discretion of the Chief of Police, the Operator and his employees may be fingerprinted at the Police Department within thirty (30) days after the agreement is executed, all persons who subsequently become officers or employees of the Operator may be fingerprinted prior to such appointment or employment for the purpose of determining criminal record status and issuance of I.D cards should the Chief of Police desire to do so 1 7 Labor Strike 1.7 1 The contractor shall be responsible for its own labor relations with any trade or union representative among its employees and shall negotiate and be responsible for adjusting all of the disputes between itself and its employees or any union representing such employees Whenever the contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the services, the contractor shall immediately give written notice thereof to the City. 1 7 2 It shall be the contractor's responsibility to provide continuous towing services, without interruption, to all locations as requested In the event of a labor strike, the contractor shall provide other means, at same cost, as to provide continuous and comparable service in accordance with these specifications with prior written approval of the Chief of Police Failure to do so will cause the City to take whatever action it deems necessary to obtain other Towing and Storage services 1.7 3 It will be the responsibility of the Operator to make necessary arrangements with other RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 6 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No. # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone. 310/524 -2339 Fax 310/322 -2756 Alternate Operator(s) to respond to City's request for vehicle tow service when Operator equipment is unable to respond The Operator shall be responsible for notifying the Watch 0'7 RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 7 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 Commander at the El Segundo Police Department in advance of any tow service request to be handled by an Operator Such Alternate Operator(s) shall take any vehicle to the Operator's premises for storage The City assumes no financial or other responsibility if this prior notification process is not followed, and the vehicle will not be released to the Alternate Operator It is further understood that when such occasions occur and Operator cannot respond in a reasonable time, the Chief of Police or his designate, can make such arrangements to meet this emergency as he deems necessary 1 8 Subcontractor /Assignment of Contract The contractor shall not subcontract any portion of this contract or any additions made to the contract without first receiving approval from the City. All persons engaged in towing work shall be considered employees of the contractor, with the supervisor being directly responsible for their work The contract may not be assigned to another owner or entity without City approval. 1 9 Duties and Responsibilities 1 91 The Chief of Police will act as the contract administrator and will manage, coordinate, and administer the contract and verify completion of all towing operations specified in the contract document. He /She will also provide written notice of failure to perform the contract and indicate the amount to be deducted from the forthcoming progress payment. 1 9 2 The contractor's Leadworker /supervisor is responsible for the execution of the towing operations specified herein He /She represents the contractor and Is responsible for the supervision of the contractor's employees while they are performing the towing service. 1 9 3 Quality of Work All work shall be performed in accordance with the best towing, safety practices and standards of cleanliness The City shall Inspect the work performed by the contractor and approve or reject the work performed Failure on the part of the contractor to correct poor workmanship or substandard performance will result In the Initiation of a written notice of failure to perform and /or cancellation of contract. 110 Scope It is the intent of the following scope of work to provide all towing services, materials, supplies, tools, and equipment and transportation necessary to maintain all portions of the property specified In the contract It Is understood and agreed that only the highest possible Industry standards of towing will be accepted and shall be consistently maintained !) 7 3 RFP for Police Towing and Storage Services #02 -14 doc PAINTED ON RECYCLED PAPER 8 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 1 11 Disclosure of Information The contractor shall not issue or release for publication any articles, advertising or publicity matters relating to the services performed by the contractor hereunder or mentioning or implying the name of the City or its respective personnel, without the prior written consent of the City 1 12 Key Control 1 12.1 The contractor shall adequately secure the keys and other entry devices. 1.12.2The contractor shall not duplicate and shall not allow such items to be duplicated or removed from the site of the services. 1 123The contractor shall immediately report any such item, which becomes lost, missing, broken, or stolen to the contract administrator Should the contractor lose or have stolen any keys, the cost of changing locks, keys, or other devices will be borne solely by the contractor for work performed under this contract. 1 13 The right of any vehicle owner involved in a traffic collision to call for tow service of his own choosing shall not be infringed upon so long as the removal of the vehicle can be made without undue delay In those cases where the owner of a damaged or abandoned vehicle chooses to have the City's tow service and vehicle storage operator transport such vehicle to a location other than the official police impound storage garage, this shall be a private matter to be arranged between the owner of the vehicle and the Operator 1.14 If the owner of a vehicle ordered to be stored appears on the scene after the Operator has been called and prior to the Operator arrival, he /she can request immediate release of his /her vehicle upon obtaining permission from the Chief of Police or his designate Once permission is obtained, the owner may take possession of his vehicle at no cost If the Operator has arrived then compensation can be rendered 1.15 The Operator upon signing the Police Department vehicle custody report assumes full liability for the vehicle and its contents. It shall be the responsibility of the Operator to return all property, which has been removed, from the vehicle for temporary storage to the owner at the time of vehicle release. 1 16 The City reserves the right to inspect the facilities, records, equipment and premises of the Operator hereunder at any time during the life of the agreement, in order to ensure that all the terms and conditions of these specifications are being satisfactorily met and complied with r� Cl f , RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 9 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management/Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 20 CONTRACT ADMINISTRATORS 21 The Chief of Police as contract administrator is who shall act on behalf of the City with respect to all aspects of this contract 22 The administration of this contract is vested wholly in the contract administrator. The contract administrator shall have, complete authority to require the contractor to comply with all provisions of this contract The contractor shall strictly and promptly follow the instructions of the contract administrator in every case The contract administrator's decision upon all questions, claims, and disputes will be final and conclusive upon the parties of the contract. The contract administrator shall exercise any discretionary authority in a reasonable manner. 2.3 The contractor shall provide the contract administrator free and easy access to inspect and measure the manner and progress of the services at all times and to inspect the types of tools, equipment, supplies and all other materials used in the performance of the towing services It is agreed that such inspection and measurement is not for the purpose of controlling or directing the services or employees of the contractor, but to assure that all services meet the requirements of the contract 2.4 The contract administrator shall decide any and all questions which may arise as to conformance of and acceptability of tools, equipment, supplies, and all other materials and methods and procedures used in the performance of the towing services with regard to the requirements included herein. The contract administrators shall decide all questions which may arise as to the interpretation of the contract documents relative to the services and the fulfillment of the contract on the part of the contractor. 25 The contract administrator will determine the amount and quality of the several kinds of services performed and material furnished which are to be paid for under this contract 30 OBLIGATIONS, WORKMANSHIP, SUPERVISION AND DAMAGE 31 Contractors must provide and /or currently possess the following prior to submitting bid Proposal 24 -hour answering service, central office /yard, two -way radio communication and excellent references from completing towing work for at least (1) other Public Agency Including at least three years' experience in providing Police Towing services 32 All contractors' towing workers must wear company uniform Uniforms must clearly identify the company's name All employees working during nighttime hours must wear O S H A - approved vests and trousers with Scotchlite reflective striping 33 The contractor shall give his personal supervision to the work or have a competent 075 supervisor on the job site at all times during progress of the work, with authority to act RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 10 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax: 310/322 -2756 for him, be responsible for adherence to specifications and be available for consultation with the City's representative. 34 Ail work shall meet with the approval of the Chief of Police 35 Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the contractor, and if not corrected the City shall have the authority to take any remedial action necessary to obtain other towing services, it deems appropriate 3.6 The contractor shall provide a workforce, vehicles and equipment sufficient to complete the work as it is specified 3.7 The contractor shall provide proper traffic control at all times while working on public right of ways to provide a safe environment for all parties concerned 38 The contractor will report without delay and damage to City equipment or property and shall be held responsible for the replacement of any said damage caused by his act hereunder 4 0 OPERATOR SERVICE REQUIREMENTS 41 Operate on a 24 -hour, 365 days per year basis any emergency or routine towing service without delay in response to Police Department request for service 4.2 The City of El Segundo shall have the right to inspect all books and records pertaining to the contractor's charges 43 Operate standard tow trucks and adequate equipment to handle any passenger vehicle, small truck, large truck, trader, or similar heavy equipment 4.4 Operate a cable wench of sufficient size and capacity to retrieve vehicles, which have gone over embankments or off- traveled portions of roadways into inundated areas or other inaccessible locations 45 Operate and maintain a minimum of two (2) standard two trucks and tow truck drivers who will be available at all times with sufficient equipment to provide expeditious movement of disabled vehicles involved in multi- vehicular collisions 46 Operator shall provide tow service without cost to City when City owned vehicle up to one ton is towed. 07ii 5.0 VEHICLES STORAGE REQUIREMENTS RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 11 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk ManagerfPurchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 51 At the time of bidding or within (30) days after award of bid the following facilities shall be provided within an eight -mile radius of the civic center of the City of El Segundo 077, RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 12 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 5.2 Secure garage facility for impounded vehicles. The secured garage facility for impounded vehicles shall be available to house two vehicles within a fully enclosed budding that shall be locked at all times. These vehicles shall not be moved or touched in any manner after storage therein without the prior written consent of the Chief of Police, except by El Segundo Police Department sworn personnel showing the proper identification IT SHOULD BE NOTED THAT THESE VEHICLES CONSTITUTE CRIMINAL EVIDENCE AND ANY PERSONS TAMPERING WITH THE VEHICLES MAY BE PROSECUTED. 5.3 Short-term secured storage The short-term secured storage yard facilities shall accommodate ten vehicles from El Segundo for at least ten (10) days. This area must be isolated from the normal storage area 54 Long -term secured storage yard facilities. Long -term secured storage yard facilities shall be provided for storing at least thirty vehicles from El Segundo for a period exceeding ten (10) days 55 Storage lots and /or yards. Storage lots and /or yards shall be enclosed by a fence or wall of at least six feet in height constructed of material to be approved by the Chief of Police, shall be adequately illuminated during the hours of darkness; shall be locked at all times, shall have sufficient space to segregate hazardous vehicles Shall make all provisions necessary to ensure that the public is restricted from unescorted entry Lots shall be located so as to be under constant surveillance of Operator or other security measures approved by the Chief of Police. 5.6 If vehicles requiring storage in a secured building as outlined in Section 14, II A, exceed the budding storage capacity, the operator shall, prior to moving the vehicles, immediately contact the Watch Commander at the El Segundo Police Department to ascertain the appropriate disposition of the vehicles 57 Any property removed from a vehicle must be stored in a separate locked locker, and individual records maintained for each vehicle 58 The Operator shall submit to the Chief of Police a statement certifying whether the real property to be used by the Operator for the vehicular storage proposed herein is owned or leased, and if such property is being leased, it must be stated from whom it is leased and the expiration date of said lease 60 CITY OF EL SEGUNDO ADMINISTRATIVE SURCHARGE The City of El Segundo shall charge a 10% administrative surcharge of the gross receipts for all tow services, charges and vehicle storage Fee is due and payable RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 13 07 8 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 to the City of El Segundo ten (10) calendar days following each three (3) month period after the effect of the contract date for furnishing tow service and vehicle storage 7.0 OPERATOR ADMINISTRATION 71 The Operator shall maintain in his place of business records of all impounded and stored vehicles ordered by the Police Department and such records shall be available for review and /or audit to any authorized member of the Police Department and any persons specifically authorized in writing by the City Manager Said records shall be subject to periodic audit 7.2 Records shall include but not be limited to: 7 2 1 Police Department vehicle custody report, which shall be required on all police ordered storage Each report shall be time stamped at time of vehicle storage and at time of release The Operator will forfeit first day storage charge if report is not time stamped. In all cases where a vehicle has been stored for less than two (2) hours, no daily storage shall be assessed 7 2 2 Copies of registered letters (where applicable). 7.23 Chart sheets listing tow charges and storage fees against each individual vehicle and when possible containing the owner's release (signature) The appropriate lien charge, if applicable, may be assessed to the vehicle owner at the time of the vehicle's release if the Operator has incurred such a charge as a result of lien proceedings initiated in the manner prescribed by law All lien charges collected by the Operator must be supported by documentation showing the Operator's cost. NO PERSON TAKING CUSTODY OF A VEHICLE WITHIN TEN (10) DAYS (240 HOURS) OF THE TIME OF STORAGE OR IMPOUND (AS INDICATED BY TIME STAMP) SHALL BE CAUSE TO PAY ANY LIEN CHARGES OF ANY AMOUNT 7 2 4 A ledger account shall be maintained by date of impound, amount of each charge as a separate entry, and total of all charges for the City of El Segundo only Such entries shall be supported by the documents call for above 72 5 The records listed above shall be maintained in jacket files by month, by chronological date of impound and storage Such records shall be placed in storage and maintained for five (5) years from preparation and shall be made available as indicated above. 7 2 6 No work or contract shall be entered Into between the Operator and the vehicle owner or his agent until the Chief of Police, or his designate has released the vehicle r, RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 14 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 7 2 7 All towing rates and other fees pursuant to this contract shall be posted in a conspicuous place where the public would transact business to obtain any vehicular release. 7.28 The Operator shall at all times comply with the existing ordinances of the City and such other ordinances as the City Council may enact, and shall conform to federal, state, and local laws now in effect or hereafter enacted, and shall obtain and maintain at this own cost and expense all necessary licenses and permits 6.0 INSURANCE REQUIREMENTS 81 Comprehensive General Liability, Automobile Liability, Garage keeper's Legal Liability During the term of the agreement the Operator at his own cost, shall provide and maintain comprehensive general and automobile liability insurance in full force and effect, ample in amount to cover all claims for property damage and all claims on account of the death or injury to any person who is not an employee of the Operator that may, or may be claimed to have arisen out of or by reason of the performance of the work of the Operator, and to cover all claims for personal loss and damage that may, or may be claimed to be a result of such death or injury and over all awards and judgments rendered for such death, injury, loss and damage. The minimum amounts of the comprehensive general and automobile liability insurance shall be one million dollars ($1,000,000 00) for each occurrence and property damage insurance shall be not less than $100,000 for each occurrence or such other amount as the City Manager deems sufficient. In addition, Operator shall provide Garage keeper's legal liability coverage in an amount not less than $100,000 for each disabled vehicle and any property contained in such vehicle while being towed and during storage. 82 Before any contract is executed,.the Operator must file certificates and endorsements with the City as required In these specifications. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No CG 00 01 11 85 or 88 The amount of Insurance set forth above will be a combined single limit per occurrence for bodily Injury, personal Injury, and property damage for the policy coverage Liability policies will be endorsed to name the City, Its officials, and employees as "additional Insureds" under said Insurance coverage and to state that such Insurance will be deemed "primary" such that any other Insurance that may be carried by the City will be excess thereto Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, Including symbol 1 (Any Auto) The Operator will furnish to the duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of Insurance or copies of policies as may be reasonably required by the City from time to time, { 19 U Insurance must be placed with Insurers with a current A M Best Company Rating RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 15 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasin g Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 equivalent to at least a Rating of "A VII " The Operator will furnish to the duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as maybe reasonably required by the City from time to time Insurance must be placed with insurers with a current A.M Best Company Rating equivalent to at least a Ratina of "A VII " 8.3 The Operator shall defend, save, keep, and bear harmless the City and all officers and agents thereof from all damages, costs, or expenses in law or equity that may at any time arise or be set up because of damages, costs, or other expenses in law or equity that may at any time arise or be set up because of damages to property or of personal injury received by reason of or in the course of performing said work, which may be resultant by any act or omission upon the part of the Operator or any of said Operator's employees, or any subcontractor performing any of the work contemplated by the contract or by an other person The certificates of liability insurance herein before referred to shall stipulate that the insurance applies to Operator's assumption of liability under this paragraph 84 Worker's Compensation Insurance The Operator shall at all times keep fully insured, at his own expense, all persons employed by him in connection with the performance of the contract as required by the provision of the Labor Code of the State of Califomia related to Worker's Compensation Insurance and shall hold the City free and harmless from all liability arising by reason of injuries of any employee of the Operator incurred n the course of employment hereunder The Operator shall file and maintain certificates with the City showing said insurance to be in full force and effect at all times during the course of the contract, and shall provide that in the event of expiration of proposed or cancellation of such insurance for any reason whatsoever, the City shall be notified by registered mail not less than thirty (30) days before expiration or cancellation is effective 85 Seller shall indemnity, defend, with counsel of the City's choice, protect, and hold harmless the City, its respective elected and appointed boards, officials, officers, agents, employees and volunteers (collectively "the City") from and against any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs an expenses which they may suffer or incur or to which the City may become subject by reason of or arising out of an injury to or death of any person(s), damage to property, loss of use of property, economic joss or otherwise occurring as a result of or allegedly caused by the Seller's performance of or failure to perform any services under this agreement or by the negligent or willful acts or omission of the seller, its agents, officers, directors, subcontractors or employees, committed in performing the services under this agreement RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 16 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 9.0 CHANGE OF OWNERSHIP The qualifications and abilities of the Operator to carry out the terms of this Agreement are of particular concern to the City. Therefore, the Operator shall not assign or otherwise transfer this Agreement nor shall it sell, convey or otherwise transfer, voluntarily, or involuntarily, the business, in whole or in part, without the express written consent of the City Council Such consent shall not be unreasonably withheld provided the successor is a responsible and.qualified tow service operator and has by a valid and binding written agreement agreed to be bound by the provisions of this Agreement. 100 RFP PROPOSAL SHEET I, THE UNDERSIGNED HAVE READ AND UNDERSTANDS-THE-ATTACHED - - -- SPECIFICATIONS AND OFFERS TO PERFORM ALL THE DUTIES AND OBLIGATIONS REQUIRED OF THE TOW SERVICE AND STORAGE GARAGE OPERATOR BY THE PROVISIONS OF THE "SPECIFICATIONS FOR TOWING SERVICE AND STORAGE GARAGE, CITY OF EL SEGUNDO" DATED AND THE PROVISIONS OF ALL SECTIONS OF THE DEPARTMENT OF MOTOR VEHICLES AS IT RELATES TO TOW SERVICE AND THE STATE OF CALIFORNIA CIVIL CODE, AT THE PRICES AND FOR THE CONSIDERATION HEREIN PROVIDED AND TO TOW VEHICLES WHEN SO DIRECTED BY THE CITY OF EL SEGUNDO AT THE FOLLOWING PRICES IF AWARDED THE CONTRACT, I AGREE TO PERFORM THE WORK IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE PROPOSAL: RATES AND CHARGES (A) Police- ordered impound tow charges for motorcycles, passenger cars, SUV's, passenger vans, and pickup trucks up to 3/4 ton capacity during the hours of 8 00 a.m to 5 00 p m will be at the rate of and during the hours of 5 00 PM to 8.00 AM will be at the rate of $ 6.5. a o (B) Police- ordered impound tow charges for trucks (over 3/4 ton) heavy equipment during the hours of 8 00 a m to 5.00 p m will be at the rate of $ 65.00 and during the hours of 5 00 p m to 8 00 a m at the rate of RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 17 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 (C) Charge for police requested release 1) Motorcycles 2) Passenger cars, vans SUV's, and trucks to 3/4 ton $ c) Trucks, and SUV's one (1) ton $ '61— d) Heavy trucks and equipment_ (1 -1/2 ton and over) $ (D) Where additional labor is required to facilitate the movement of the vehicle, it may be charged at the rate of (E) Should the use of a "dolly" be required, the use thereof may be charged at the rate of (F) Where the tow truck has been ordered, arrives at the scene and vehicle is released without towing services being performed, the charge for the tow truck response shall be: E (G) The charge for a vehicle release during normal operating hours of 8 00 a m to 5 00 p m , Monday and Friday shall be a fee not to exceed for each service rendered, the amount of. $ during other than normal operating hours $ -'e- RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 18 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 (H) Storage of the following vehicles shall be charged at the rate per day of: 1) Motorcycles 2) Passenger cars, vans, .SUV's, and pickup trucks up to 3/4 ton capacity 3) Trucks, and SUV's, one (1) ton 4) Trucks 1 -1/2 ton and over $ 16. oa $ /3' ev $ 2c, C-C $ 2a 5) Any part of one day will constitute one day's storage One day's storage shall be 24 hours from time of pick up to time of release 2 LOCATION (A) Short-term storage yard facilities are located at 4622M�az.i�- ,�,AyAL:= LALv,v'n,g1,�P.1�.gzn2�c (B) Impound garage facility is located at 1+�,2�i'>q- i21rn�.�A vL= - L�Iti✓,✓'h.QZ�. • �� • d1 n26r (C) Storage facility for long -term impounds are located at 7NX� ,A i/ 1= • ,004, *7 ie 3 1 (we) hereby certify that I (we) own leasq (check one) the real property that will be used for A Short-term storage yard facilities Own ❑ Lease 08"i B Short-term garage facility Own ❑ Lease RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 19 Administrative Services Department CITY OF EL SEGUNDO - REQUEST FOR PROPOSAL Risk Management/Purchasing Police Towing and Storage Services, RFP No. # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 C Long -term storage facility Own ❑ Lease V 4. If leasing the property mentioned in 3 above, please state the following Name of Lesseor,& .k LAA1 0-03 11 K O Address of Lessoer) 1'o R 124'g a� ��,To E'�� •�C3 Date of lease expiration '2 V) 6 MA,)~. o5Ake Pot�y;*(3)a) 5 3 g- vn63 5 1 hereby certify that I am able to comply with all requirements as listed on these proposal sheets that constitute my bid for the furnishing of towing service and storage garage facilities to the City of El Segundo for the period of four (4) years and three (3) one year options commencing fif1T�q- I ACKNOWLEDGE THE REQUIREMENT TO PROVIDE DOCUMENTATION AS CALLED OUT HEREIN The undersigned agrees to furnish above service in accordance with Notice Inviting Bids, Specification and Bid Form, which are intended to be read and interpreted as a whole. Company —RAM 5U-0 By 44r)4 ,A.1 h /4 Telephone E -mail address Title 0 LV,41 -F9 Fax. L3 1D) I% A i Date 07 ,) 5 b x (18,-) RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 20 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 name must appear here 110 VENDOR QUESTIONNAIRE In submitting a proposal, each bidder shall also provide the following information (Use additional sheets, if necessary) Brochures and advertisements will not be accepted as a direct response to the questionnaire. A qualifying proposal must address all items. Incomplete proposals will be rejected. Organization Describe your firm's qualifications to provide the service specified in this RFP Be sure to include founding date (month and year) and brief history of firm, facility /office location, current number of employees (full -time and part- time), special equipment acquired for the work, firm's vision and mission statements, and key services offered l►✓ f -If�w L� TAEt wr+�e� 9.P,P References List a minimum of (1) client for whom you have been providing Police Towing services, preferably a Public Agency For each reference, include organization name, address, and the name and telephone number of the contact person T� 14e,):r2. u L! RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 21 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management/Purchasing Police Towing and Storage Services, RFP No. # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 Contract administrator Indicate the name, title, telephone number, and years of experience of the individual who will be administering the contract, if awarded to your firm M v45 -Iv1A 10, P(2Z- S'ne.,e1i' 541 -24 J q Y.�A (Lg EY PE0,1 A &c„j� a � �f'C� � (3 ►b) 676- -34�a AT T-0 wi,44 Emergency information- List names and telephone numbers of persons that the City will need to contact after hours, on weekends or holidays OHS. ,MA 54) - 1416 b )oj ._ Firm name must appear here , VENDOR QUESTIONNAIRE (Continued) Subcontracting: Is your firm planning to subcontract portions of the work? Yes _ No t! . If yes, indicate the name of the subcontractor(s) and the portion of the work that will be subcontracted in each case Employees How many employees do you plan to hire or retain to provide the services specified in this RFP? Are they going to be permanent full -time or part-time employees? How long must a part-time employee work in your firm to become a permanent full -time employee? What percentage of your staff is currently employed full -time on a permanent basis? ) o {-uLL i iML b12_i'v�� 08`r' ,�veP,4k 7- '5 Xp.I;�yt* -s RFP for Police Towing and Storage Services #02 -14 doc PRINTED ON RECYCLED PAPER 22 Administrative Services Department CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Risk Management /Purchasing Police Towing and Storage Services, RFP No # 02 -14 J Richard Hogate, Risk Manager /Purchasing Agent Phone 310/524 -2339 Fax 310/322 -2756 Business License Include with your submittal a copy of your firm's current business license (Be sure to include a copy of same for any subcontractor listed above.) -C� Certificate of Insurance The Contractor must have insurance meeting the minimum insurance requirements set forth herein (see Bidder Requirements On -Site Services). include a copy of your firm's insurance certificate or a letter from surety stating that your firm is insurable for the limits required if awarded the contract A certificate of insurance must be furnished to the City within fourteen (14) days after notification of award Clarification, Exception or Deviation- Each bidder may clarify or describe any exception or deviation from the requirements as set forth herein. Each clarification, exception or deviation must be clearly identified and submitted with your Proposal response. If there is no clarification, exception or deviation indicated, it will be considered that none exists. I/VA_111 088 RFP for Police Towing and Storage Sernces #02 -14 doc PRINTED ON RECYCLED PAPER 23 BUSINESS LICENSE CITY OF LAWNDALE The person firm or corporation below named has paid to the ply of Lawndale the amount shown and is hereby granted license to algange In carry on or conduct in the City of Lawndals, California, the business, calling vocation profession Wade occupation exhibition Show or enterpnse described below at the location shown and for the period indicated Issuance of Ihrs permit does not consbtute, nor Should it be considered to be, an indication that the sWjW premises or the use of the sublect premises is in any manner in compliance with the laws of the City of Lawnciale or the County of Los Angeles, and the State of Casfomw BUSINESS NAME: Manhattan Beach Towing BUSINESS LOCATION: 4622 Marne Ave Iawadale CA 90260 BUSINESS OWNER: Mohsen Maid MANHATTAN BEACH TOWING P BOX 1418 MANHATTAN BEACH CA 90266 IN A ❑ PERMR REQUIRED -ALARM DESCRIPTION: Tow Truck Business License Number. 01836 Effeclive Date, 1111712001 Expiration Daft, 1213112002 Gg:a ACORD„ CERTIFICAT[ X LIABILITY INSURU )CF..HA 3 CSR KJ YY) DATE(MMIODI 08/20/01 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE INM INSURANCE SERVICES HOLDER THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 5030 KATELLA AVENUE SUITE 212 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW LOS ALAMITOS CA 90720 -2819 Phone 562- 493 -3756 Fax:562- 493 -5163 INSURERS AFFORDING COVERAGE 'N.UKMu INSURER RLI Insurance Company INSURER B Manhattan Beach Towing INSURERC MAM LLC, Inc. 4622 Marine Ave. INSURER Lawndale CA 90260 1 INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS NSR LTR TYPE OF INSURANCE POLICY NUMBER POLY EFFIE E DATE MWDDM' POLICY EXPIRATION DATE MM /OD/YY LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE ❑ OCCUR EACH OCCURRENCE $ FIRE DAMAGE (Any one fire) $ MED EXP (Any rnx person) $ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER POLICY ECT PRO- 40C PRODUCTS - COMP /OP AGO $ A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS CPT 0001001 08/21/01 08/21/02 COMBINED SINGLE LIMIT (Ea ecadent) denU $ 1, 000 000. r BODILY INJURY (Per person) $ X X BODILY INJURY (Pera=dent) $ X PROPERTY DAMAGE (Per awden ) $ A GARAGE LIABILITY X ANY AUTO CPT 0001001 08/21/01 08/21/02 AUTO ONLY - EA ACCIDENT $1,000,000 OTHER THAN EAACC AUTO ONLY AGG $1,000,000 $ 1 ODD, 000. EXCESS LIABILITY OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ S $ $ WORKERS COMPENSATION AND EMPLOYERS LIABILITY m TORY LIMITS ER E L EACH ACCIDENT $ EL DISEASE - EA EMPLOYEE $ EL DISEASE - POLICY LIMIT $ A OTHER GKLL CPT 0001001 08/21/01 08/21/02 $100,000 )ESCRIPTION OF OPERATIONS /LOCA710NSNEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS *10 day notice of cancellation for nonpayment of premium - ERTIFICATE HOLDER N I ADDITIONAL INSURED, INSURER LETTER CANCELLATION POLICEC SHOULD ANY OF TILE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL *30 DAYS WRITTEN Police Commission NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 150 N LOS Angeles Street IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR Box 30158 Los Angeles CA 90030 Jul -15 -02 08:25A Sarkhash & Associates BSI. CERTIFICATE LIABILITY IN! SARREOSE t ASSOCIATES INSURANCE 2350 W SEAW AVE #103 FRESNO, CA 93711 559- 649 -8081 TzuRED MANHATTAN BZKC8 1 RAMSEY MOTOR, INC. 4622 MARINE AVENUE LAWNDALE, CA 90260 ,310 -978 -9621 reweeer_ee THIS CERTWICATE IS 133UED AS A MATTEI ONLY AND CONFERS NO RIGHTS UPON HOLDER THIS CERTIFICATE DOES NOT A INSURERS AFFORDING COVERAGE INSURER A STATE FJND INSURER S NAICI P.O1 THE POLICIES OF INSURANCE LISTED BELOW HAVC BCCN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR WAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SIMECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE UNITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS _ MR n POLICY NUMBER PwITGEY tXPIRATgN LIMITS NOTICE TO THE CERTII'ICATE HOLLk -w NAMED TO THE LEFT SUI 4AI1 LIRE TO DO 50 SHALL GENERAL LIABILITY REPRESENTATIVES AUTHORI)FOR ENTATIVE GCH O IIARFNCF S _ COMMERCIAL GENERAL LIABILITY PD EMPO MPEE_jFw_aLallPree E CLAMSMADE I OCCUR M:D EXP(AIIYen.PANP ^) f PERSONAL S ADV INJURY 1 _ CENERAL AOOAEGATE f f GEN L AGGREGATE LIMIT APPLIES PER FKIOOLICTS COMPIOP AGG POLICY 71 PRO- LOC - -- -- - AUTOMOSIXUASILITY COMBINED SINGLE LIMIT f ANY AUTO (Sm svRP.0 _ ALL OWNED AUTOS BODILY PIJURY 1 SCHEDULED AUTOS (PSI PFRen) MIRED AU-M BODILY INJURY S NON-OWNEDAUTOS (PerAWKNAO + _ —_ PROPERTY DAMAGE f IPo1AroaAnO GARAGE UABILITY AIITOONLY EAACCIOGNT S ANYAUTO OTHER THAN EA ACC S AUTOONLY AGO S EXCEBSR)MSHELLA LIANI M EACH OCCURRENCE S _ OCCUR I I CURAS MADE A_CCREpA1F S - _ _ S OEDUrnBLC RETENTION S S WORKERSCOMPENSATIONANO W V4.11 TORYUMTS ER EMPLOYERS LIABILITY N1681510 05/16/02 05/01/03 1 —DiS0 —ODD -" AM R vwl!To euNMFA.�B0.IIIVE CL EACH ACCIpENT f r r A ONPeRMOAeR EYaA[m m_ E L OISEASF - 6A E-_ S • 000 s�NdU PRO 5N5 ww EL DISEASE.UUT JOY S rDOO , OTHER DESCRIPTION OFOPERAf10N51I OCAMONS/ VEIUCLES/ FACWSIONSADDEORYENDORSEMENT ISPFCW MOVOS S PER INSUREDIS REQUEST CFlMFV_ATF HM MIR CANCFLLATION ACOR1325(2001l051 J 9 ACORD CORPORATION 1835 G9-L R SHOULD ANY OF IHt ABOVF DESCRIBED POUGES He 6ANCSU= BEFORE THE eXPIRA EL SEGONDO POLICE DEPARTMENT DATE THEREOF THE ISSUING INSURER WRt l-NOEAVOR TO MAIL30 )AYS WRRTCN EL SEGVNDO , CA- NOTICE TO THE CERTII'ICATE HOLLk -w NAMED TO THE LEFT SUI 4AI1 LIRE TO DO 50 SHALL IMR(ME NO OBLIGATION OR LIAMIL IT. OF ANY KIND UPON THG INSIIRFR, RS AGENTS OH REPRESENTATIVES AUTHORI)FOR ENTATIVE ACOR1325(2001l051 J 9 ACORD CORPORATION 1835 G9-L R 8LL Z 0 J N W� N F W � LL O� Z h � OQ 3 i I Ft O tt a 0 0 m M1 m a n °a �mR �mN$ ry °n 'fOO m$ m w ❑ LL LLO w W w LL U ¢ 3 OR O, 2 00 a 3 z z w z �yY G 0 X a Q O p Q Q m M1t V,s 22y j J 6 Z� o J J 1J O'% W 41 Z <N ow W 1'6�'J2�JiZ'�" ia�a _vwi¢ �ocmw J¢ QLL u 3 5 g WSG < a Q ~ F J O W? w a < <" C UU E O O Q N a vwV i _g Q j¢p z LE. Z. N a 2 W u w R�N M S U 45 5 c s m ti ❑ a" o W O p ¢ LL 0.2 gi U LLO — W O o r .0 Q N 0 W Q J 0 ■_ Y = O a u x u G N m s° L U w ❑ LL ❑U a N me E to 3 g u V Y V A�d E' N E m K C LL W `m a a ❑ m =❑❑ 4 cf 9 w 2 � m�8 n` U ❑ S gpffi °$ =y N C V ffia�s a tEN�m umi py V W :zre6 z � j 0 U W — Q m =❑❑ 4 cf 9 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 09/7/2002 THROUGH 09/20/2002 Date Payee Amount Description 9/10/02 West Basin 854,646 61 H2O payment 9/12/02 PGC El Segundo LLC 35,268 26 Golf Course Payroll Transfer 9/10/02 Health Comp 26463 Weekly claims 8/6 9/12/02 Employment Development 39,352 37 State Taxes PR 6 9/12/02 IRS 196,958 60 Federal Taxes PR 6 9/18/02 Federal Reserve 40000 Employee Savings Bonds EE 9/18/02 Federal Reserve 10000 Employee Savings Bonds 1 9119/02 Health Comp 1,06652 Weekly claims 8/13 9/6- 09/20/02 Workers Comp Activity 79,661 11 SCRMA checks issued 1,207,738 10 DATE OF RATIFICATION: 10/1/02 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by 20 oZ Depu y Tre t rer Date Direct r of Administrative Service Date City aria r Date 1,207,738.10 Information on actual expenditures is available in the City Treasurers Office of the City of El Segundo 093 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 17, 2002 — 5 00 P.M 5 00 P M SESSION CALL TO ORDER — Mayor Gordon at 5 00 p.m ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council MemberWemick - Absent CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) Southern California Edison v State of California, Department of Transportation, LASC YC043605 2 City of El Segundo v Stardust West, LASC YC031364 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None SPECIAL MATTERS — None 6 00 P M, SESSION Interview candidates for the Planning Commission, LAXMAC and Capital Improvement Plan Advisory Committee 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE `V 0 4 �J } Council consensus to appoint Janet Miller to an open position on the Planning Commission, to expire June 30, 2004; and to appoint Michael Dugan to an open position on the Capital Improvement Plan Advisory Committee to expire November 30, 2006, and Brian Schiltz to an open position on the Capital Improvement Plan Advisory Committee to expire November 30, 2003 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 17, 2002 — 7.00 P M 7 00 P M SESSION CALL TO ORDER — Mayor Gordon at 7 00 p m INVOCATION — Father Charles Chilinda of Loyola Marymount University PLEDGE OF ALLEGIANCE AND FLAG CEREMONY — Councilmember John Gaines PRESENTATIONS — (a) Council Member McDowell presented a Proclamation to Dina Cramer, Senior Librarian, and Sue Carter, Friends of the Library, proclaiming the month of October 2002 as the "One Book, One City" month in El Segundo. The program is co- sponsored by the El Segundo Public Library and the Friends of the Library and features The Human Comedy by William Saroyan ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick - Present - Present - Present - Present - Absent City Attorney Mark Hensley requested an urgency item regarding approval of $2,000,000 grant from the FAA to be used in the next phase of the Residential Sound Insulation (RSI) Program, which arose after posting of the agenda, be added under City Manager Reports MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to add to the agenda an urgency item regarding approval of $2,000,000 grant from the FAA to be used in the next phase of the Residential Sound Insulation (RSI) Program under City Manager Reports MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE � ,Z., U 0 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any Item not on the agenda The Council will respond to comments after Public Communications is closed Susan Richardson, resident, spoke regarding the proposed Community Center Anthony Hedayat, 905 E Pine Ave , spoke against the Community Center as proposed Paulette Caudill, 531 Arena St, spoke against the Community Center as proposed Linda Pollard, resident, spoke against the Community Center as proposed Carol Well, resident, spoke against the Community Center as proposed Jane Tunno, El Segundo property owner, spoke against the Community Center as proposed Bill Wenger, resident, spoke regarding, "One Book, One City" month in El Segundo Also spoke against the Community Center as proposed and the FY 02 -03 City Budget Jane Friedkin, resident, spoke regarding the proposed FY 02 -03 City Budget Also, spoke against the Community Center as proposed and LAX expansion Bret Plumlee responded to Council questions regarding the FY 02 -03 Budget A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT B SPECIAL ORDERS OF BUSINESS 1 Consideration and possible action (continued Public Hearing) regarding the FY 2002 -2003 Preliminary Budget and Five -Year Capital Improvements Plan and Adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO 3 096 Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing on the FY 2002 -2003 Preliminary Budget and Five -Year Capital Improvement Plan He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received Deputy Clerk Domann stated that proper notice was completed and no written communications had been received by the City Clerk's Office City Manager Mary Strenn, gave a report Richard Arabian, resident, spoke regarding budget meeting process. Liz Garnholz, resident, spoke regarding funding for Community Center and Infrastructure replacement funds Bill Wenger, resident, spoke regarding funding sources for Corporate Campus improvements Peggy Tyrell, resident, spoke regarding the decline in projected revenues Gifford Rodine, resident, spoke regarding revenues and expenditures Joe Brandin, resident, spoke regarding City accounting practices and budget reserve history Council consensus to close public hearing Council Member Gaines, Mayor Pro Tern Jacobs, Council Member McDowell and Mayor Gordon commented on public input Bret Plumlee, Director of Administrative Services, responded to Council questions Mayor Gordon spoke regarding the hiring of three additional firefighter /paramedic MOVED by Mayor Gordon, SECONDED by Council Member McDowell, to make the three firefighter /paramedic positions a part of minimum staffing requirements, once the new -hires are working In a paramedic capacity and to fund as a part of the FY 02 -03 approved budget. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT City Attorney Mark Hensley read the following RESOLUTION NO 4272 A RESOLUTION ADOPTING AN OPERATING BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002/2003 MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve Resolution No 4272 adopting an Operating Budget and Five -Year Capital Improvement Program for fiscal year 2002/2003 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 0 PpF NO 4 City Attorney Mark Hensley read the following RESOLUTION NO 4273 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2002 -2003 IN ACCORDANCE WITH ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Resolution No 4273 setting its Appropriations Limit for Fiscal Year 2002 -2003 in Accordance with Article X11113 of the California Constitution MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT C UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2 Consideration and possible action regarding the announcement of appointments to the various Committees, Commissions and Boards Mayor Gordon announced the following appointments Janet Miller to an open position on the Planning Commission, to expire June 30, 2004, and to appoint Michael Dugan to an open position on the Capital Improvement Plan Advisory Committee to expire November 30, 2006, and Brian Schutz to an open position on the Capital Improvement Plan Advisory Committee to expire November 30, 2003 E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered Individually under the next heading of business. 3 Approved Warrant Numbers 2527968 to 2528263 on Register No 23 in the total amount of $1,144,729 75 and Wire Transfers from 08/24/2002 through 09/06/2002 in the total amount of $479,260 06 Authorized staff to release Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and/or adjustments, and wire transfers 4 Approved City Council Meeting Minutes of September 3, 2002 5 PULLED FOR DISCUSSION BY MAYOR PRO TEM JACOBS 6 Received and filed status report on Streaming Video on the website for public meetings 7 Received and filed update of the City Risk Management Function MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE OV, u Approved an Increase of $15,000 to FY2001 -2002 blanket purchase order #25 -00164 for Westchester Medical Group, authorized the City Manager to execute a standard Professional Services Agreement No 3054 with Westchester Medical Group for annual fitness- for -duty and executive physical examinations through March 31, 2003; authorized staff to send out an RFP with the new protocols in January, 2003 9 Approved piggyback purchase of fifty -five (55) Scott 804565 -001 Voice Amplifiers with price fixed to City of Long Beach Contract #26667 from Allstar Fire Equipment 10 Approved exceeding $10,000 with the single vendor, Creative Bus Sales, for the leasing of two vans for the Summer Beach Shuttle program 11 Authorized the City Manager's membership on the Board of Directors of the Los Angeles Economic Development Commission (LAEDC) Executive Committee 12 Authorized the Fire Department to apply for and accept a Hazardous Materials Emergency Planning Grant on behalf of Beach Cities Community Awareness and Emergency Response (CAER) for "Shelter -in- Place" educational materials and school outreach program ($10,000 00) Authorized the City Manager or designee to sign the application 13 PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 14 Accepted the work as complete on the lining of Sanitary Sewer Structures — Approved Capital Improvement Program Project No 02 -01 — Estimated Cost $57,443 00 Authorized the City Clerk to file the City Engineer's notice of completion in the County Recorder's Office 15 Awarded Contract No 3055 in the amount of $120,604 50 to Zondiros for Imperial Avenue Vista Upgrade (400 block of Imperial Avenue) - Approved Capital Improvement Program —Project No PW 01 -18 Authorized the City Manager to execute the contract on behalf of the City Authorized $11,995 50 for construction contingencies 16 PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 17 Approved waiving the formal bidding process per the Municipal Code, and approved and authorized the Mayor to execute Contract No 3056 between the City and Business Interiors, Inc in the amount of $20,804.20 for the purchase of a rotary file system piggybacking GSA Federal Supply Schedule Contract No GS- OOF -0043L and the conversion of existing legal size folders to currently utilized letter sized folders for the Police Department's Records Division 18 Approved contract with Data Microlmaging Company (DMC) to provide microfiche services to the Community, Economic and Development Services Department Total cost not to exceed $20,000 for fiscal year 2002 -2003. Authorized the City Manager to execute standard Professional Services Agreement No 3057 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO6 ri 9 `' J n i 19 Approved contract with Hunter - Kennedy and Associates, Inc (Hunter- Kennedy) for providing Implementation support, plan review, and training of the City's Standard Urban Storm Water Mitigation Plan (SUSWMP) Ordinance 1235 and 1348 Total cost not to exceed $15,000 for Fiscal Year 2002 -2003 Authorized the City Manager to execute standard Professional Services Agreement No 3058 20 Authorized the City Manager to exercise a one -year option from October 1, 2002 through September 30, 2003 for custodial services with Coastal Cleaning Service, Contract No 2763, in an amount not to exceed $81,000 21 Authorized the City Manager to exercise a one -year option from October 1, 2002 through September 30, 2003 for landscape maintenance services with U S Landscape, Inc, Contract No 2831, in an amount not to exceed $210,000 00 22 Authorized the City Manager to exercise a one -year contract option from October 1, 2002 through September 30, 2003 for tree maintenance services with West Coast Arborists, Inc , Contract No 2788, in an amount not to exceed $100,000 00 23 Authorized the issuance of a blanket purchase order for Fire Department medical supplies for FY 2002 -2003 to single source vendor, PMX Medical Fiscal Impact - not to exceed $25,000 00 24 Authorized the issuance of a blanket purchase order to UCLA Center for Pre - hospital Care for FY 2002 -2003 to provide continuing education for Emergency Medical Technicians (EMTs) and defibrillation training Fiscal Impact $26,000 25 Authorized the City Manager to execute a one -year extension of professional services Contract No 2954A for GIS /GPS consulting services with Verne Simon (sole proprietor) for one year through September 30, 2003. (Estimated Cost $56,500.00) 26 Authorized the City Manager to execute a one year extension of professional inspection services Contract No 2932A with Norris -Repke Company for one year through September 30, 2003 (Estimated Cost $75,000 00) 27 Authorized the City Manager to execute a one year extension to the City's current Contract No 2925 with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing and grading plan review services on an as- needed basis Total cost not to exceed $199,796 00 MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Consent Agenda items 3, 4, 6, 7, 8, 9, 10, 11, 12, 14, 15, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, and 27 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 } PAGE NO 7 1VU CALL ITEMS FROM CONSENT AGENDA 5 Consideration and possible action regarding the distribution of a Request for Proposal (RFP) to update the City of El Segundo's Circulation Element of the General Plan and prepare an Environmental Impact Report MOVED by Mayor Pro Tern Jacobs, SECONDED by to Council Member McDowell to direct staff to distribute an RFP for the Circulation Element update process to include the change in scope of work to increase instead of reduce the FAR in the Corporate Zone MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT 13 Authorize staff to issue a Purchase Order to Quick Crete Products Corporation for the construction of the Freedom Park Memorial Monument — Approved Capital Improvement Program — Contract Amount $10,488 33 Authorize the City Manager or designee to accept the $10,000 donation from Boeing to defray cost of the monument MOVED by Council Member Gaines, SECONDED by Council Member McDowell to authorize staff to issue a Purchase Order to Quick Crete Products Corporation of the construction of Freedom Park Memorial Monument — Approved Capital Improvement Program — Contract Amount $19,488 33 Authorize the City Manager or designee to accept the $10,000 donation from Boeing to defray cost of the monument MOTION PASSED BY UNANIMOUS VOICE VOTE 4 0 COUNCIL MEMBER WERNICK ABSENT 16 Approve the issuance of an emergency purchase for acquisition of sewer pump components for Sewer Pump Station No 7 (Palm Avenue and Virginia Street) — Fiscal Impact $13,04674 Andy Santamana, Public Works Director, responded to Council questions MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve the issuance of an emergency purchase for acquisition of sewer pump components for Sewer Pump Station No 7 (Palm Avenue and Virginia Street) — Fiscal Impact $13, 046.74 MOTION PASSED BY UNANIMOUS VOICE VOTE. 4.0 COUNCIL MEMBER WERNICK ABSENT F. NEW BUSINESS — 28 Consideration and possible action regarding ball field improvements at Recreation Park Council Member Gaines reported on this item MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve funding request of $18,500 00 for ball field improvements at Recreation Park MOTION PASSED BY UNANIMOUS VOICE VOTE 410. COUNCIL MEMBER WERNICK ABSENT G REPORTS — CITY MANAGER — URGENCY ITEM ADDED TO THE AGENDA MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO 8 10 i Consideration and possible action regarding approval of a $2,000,000 grant from the FAA to be used in the next phase of the Residential Sound Insulation (RSI) Program Mary Strenn, City Manager, gave a report MOVED by Mayor Gordon, SECONDED by Council Member McDowell to authorize the Mayor to execute the FAA Grant Agreement No. 3059 for Project No AIP 3 -06- 0139 -20. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT H REPORTS — CITY ATTORNEY — Reported on Settlement Agreement and Mutual Release with Imperial Partners, 25, L P and Kilroy Realty, L P , and Airport Auto Parking (C & W Parking Corp ) REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Reported that signs on the West Bound 105 Freeway have been changed to read LAX rather than El Segundo Council consensus to direct staff to investigate with LAWA and Caltrans Council Member Gaines — Reported on the Federal Transportation Authorizations — T21 Council consensus agendize the possibility of having City lobbyist review upcoming Transportation legislation Mayor Pro Tern Jacobs — NONE Mayor Gordon — 29 Consideration and possible action regarding further direction from City Council on the proposed Park Master Plan and conceptual designs for the new Community Center MOVED by Mayor Gordon, SECONDED by Council Member McDowell to authorize the City Manager to direct LPA to revise the master plan and redesign the Community Center conceptual design after soliciting additional public comments over the next 30 days and by considering the following a reduction to the size and height of the gymnasium, a reduction to the number of seats in the multipurpose room /gymnasium to only accommodate 50 seats, a reduction to the size of the presentation hall /theater to 150 seats from 250 seats, restore the size of the tot lots to its existing size or larger, study the possibility of adding additional parking spaces, study the possibility of relocating the gymnasium somewhere else on the park, authorize the payment of $28,150 to LPA for design revisions MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER WERNICK ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2 02 PAGE NJ �� PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Jane Friedkin, resident, spoke regarding public comments made this evening Spoke regarding Fire and Police salaries Spoke regarding the recent J and L rally. Richard Arabian, resident, spoke regarding FY 02 -03 budget expenditure Increases Spoke regarding reducing the cost of doing business in El Segundo to attract business CLOSED SESSION - NONE ADJOURNMENT 9 50 at P M Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE O �U .10 1 J EL SEGUNDO CITY COUNCIL MEETING DATE: October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to approve the resolution to adopt an amended and restated MOU authorizing the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (L A IMPACT) to also target, investigate and prosecute individuals who engage in terrorism COUNCIL ACTION: (1) Approve the resolution to adopt the amended and restated L A IMPACT MOU (2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION: L A IMPACT was created over 10 years ago as a multi- agency task force that has been extremely successful in jointly and collectively targeting, Investigating and prosecuting criminal activities related to drug trafficking and drug use The police department has been a member of L A IMPACT since It's Inception and currently maintains one position with the task force There are now additional threats to our society since September 11, 2001 These threats are Insidious, and very difficult to combat individually by each city In Los Angeles County Police departments in Los Angeles County are now cooperating with federal and state agencies with respect to the threat of terrorists /terrorism Attached is a letter from the President of the Los Angeles County Police Chiefs' Association, Chief Larry Lewis The letter explains the recommendation of the Los Angeles County Police Chiefs' Association with respect to this expanded and exploratory recommendation, which will collectively through point efforts of cities and their police departments, address the threats of terrorism ATTACHED SUPPORTING DOCUMENTS: (1) Letter from the President of the Los Angeles County Police Chiefs' Association recommending the city's adoption of the amended and restated L A IMPACT MOU (2) Resolution for adoption by the City Council to approve the amended and restated L,A IMPACT MOU FISCAL IMPACT: Operating Budget: Amount Requested Account Number Project Phase Appropriation Regy Jack N/A - This is a no cost item None —Yes X_ No 9- -Zq -()Z lot 10`t Chi Los Angeles County POLICE CHIEFS'ASSOCIATION LAWRENCE LEWIS President Chief Jack Wayt El Segundo Police Department 348 Main Street El Segundo, California 90245 THOMAS HOEFEL First Vice President July 18, 2002 JAMES HERREN Second Vice President Re Amended and Restated L A IMPACT MOU Relating to Jointly and Collectively Targeting, Investigating and Prosecuting Terrorists and Criminal Activity Dear Chief Wayt As you know, L A IMPACT was created by cities over 10 years ago and has been enormously successful in jointly and collectively targeting, investigating and prosecuting criminal activities related to drug trafficking and drug use Enclosed is information which describes the activities of L A IMPACT While L A IMPACT is a law enforcement organization, the information provided can be disseminated publicly Also enclosed is information on the Department of Homeland Security There is now an additional threat to our society after the events of last fall in New York City, this country and the world These threats are insidious, and very difficult to combat individually by each city in Los Angeles County Each police department in Los Angeles County is now cooperating with federal agencies and state agencies with respect to the threat of terrorists The purpose of the enclosed resolution is to adopt an amended and restated MOU to also include cities jointly and collectively targeting, investigating and prosecuting terrorists Our Association believes that this is an important effort for our Departments and cities to jointly undertake The enclosed draft resolution is for presentation to your city council and when adopted by your city council would accomplish the adoption of an amended and restated MOU as described above The L A IMPACT information and Department of Homeland Security information mentioned above should be included in your staff report to the city council Also enclosed is a draft "staff report" Alhambra Police Department • 211 South First Street, Alhambra, CA 91801 Phone (626) 570 -5131 • Fax (626) 284 -5978 • Email alhcop @ix netcom com Chief Jack Wayt July 18, 2002 Page 2 Our officers and I are personally available to meet with you and your city manager and to make a presentation to your city council about the importance of the action we are recommending Mr Lee Dolley, who was involved in the original creation of L A IMPACT and who has helped us with this issue, has indicated that he will be also be available to meet with you, or members of your city family, as would appear necessary and appropriate Once adopted, it is the intent of the Chiefs of Police Association to undertake a study of an enhanced point cooperative effort to protect citizens from what is now certain to be a long- term threat from terrorists There will be, therefore, further recommendations and reports to each chief of police and city concerning point organizational efforts to combat terrorism, as well as recommendations which will identify funding sources necessary to support the effort We urge that you undertake presenting this to your city council at the earliest date, and thereafter forwarding a copy of the resolution adopted by your city council to me as soon as possible We look forward to working together on this significant effort Very truly yours, President Enclosures 10' ti RESOLUTION NO. A RESOLUTION ADOPTING AN AMENDED AND RESTATED MOU AUTHORIZING LA IMPACT TO TARGET, INVESTIGATE, AND PROSECUTE INDIVIDUALS ENGAGING IN ACTS CONSTITUTING TERRORISM. BE IT RESOLVED by the Council of the city of El Segundo as follows SECTION 1 • The City Council finds as follows: A. In 1991, Los Angeles County cities approved of alomt powers agreement and memorandum of understanchng for LA Impact (collectively, "MOU'), B. LA Impact's original mission was to promote coordinated law enforcement efforts against, among other things, drug dealing and money laundering To accomplish this mission, LA Impact (among other things) promoted convictions and assets forfeiture through task force methodologies; C. Because of the terrorist attacks on September 11, 2001, the City Council believes it is in the public interest to support all efforts directed toward investigating and convicting persons engaging in terrorism, D. LA Impact is one tool that can be effectively used to combat terrorism within Los Angeles County Accordingly, the City Council believes it will promote the public health, safety, and welfare to amend LA Impact's MOU to facilitate law enforcement's efforts to prevent terrorism SECTION 2• In light of the findings set forth in this Resolution, the City Council amends the MOU's mission statement in its entirety to read as follows "The Mission of the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force is to promote coordinated law enforcement efforts, and to address emerging criminal justice issues throughout the Los Angeles County area, encouraging maximum cooperation between all law enforcement and prosecutorial agencies, and insuring the safety of both police personnel and the public, accomplished in an efficient manner within constitutional guidelines. Initially L.A. Impact will target, investigate and prosecute individuals who organize, direct, finance, or otherwise engage in medium -to -high level drug trafficking enterprises or money laundering, placing a lugh priority on those subjects engaged in the importation of drugs into Los Angeles County, and to interdict such illicit supply lines and seize their drugs Page 1 of 3 lot L.A. Impact is also established to identify and ultimately convict medium - to -high level drug traffickers and to seize assets derived through drug trafficking through the effective methods of a task force approach Additionally L.A Impact, as a separate and distinct mission, separately funded or as may be authorized by participating member agencies, shall cooperatively and jointly target, investigate and prosecute individuals who engage in any activity relating to terrorism and criminal activity which threatens the public health, safety and welfare of citizens This Amendment shall be effective when fifty percent (50 %) plus one (1) of the cities with eligible police departments adopt by council action, the MOU as amended and restated herein, but only as to those cities who do so " SECTION 3 The Police Chief, or designee, is authorized to act as the City's exclusive agent and representative to the Task Force and, further authorizes the Cluef, with respect to drug trafficking, to allocate personnel and financial resources in accordance with the MOU and applicable provisions of law concerning asset seizures and forfeitures; and further, with respect to terrorist and ennunal activity, to allocate personnel and financial resources in accordance with the MOU and as may be funded separately or authorized by the City Council. SECTION 4• The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5• This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this _ day of 2002 Mike Gordon, Mayor Page 2 of 3 10 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2002, and the same was so passed and adopted by the following roll call vote AYES NOES ABSENT ABSTAIN. ATTEST Cindy Mortesen, City Clerk APPROVED AS Mark D Henske( By / 1 H. Berger Assistant City to e Page 3 of 3 10 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA MEETING DATE: October 1, 2002 AGENDA HEADING: Consent Agenda Consideration and possible action regarding Agreement between Team One Advertising Agency (Team One) and the City of El Segundo for services related to the planning, execution and placement of advertising for the City's economic development effort Agreement maybe extended from year to year, not exceed three years Total cost not to exceed $165,000 for fiscal year 2002 -03 RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Agreement between Team One Advertising and the City of El Segundo, (2) Authorize City Manager to execute Agreement and amendments to Agreement in a form approved by the City Attorney,(3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Team One, located at 1960 Grand Avenue in El Segundo, has provided comprehensive advertising services in support of the City's economic development effort since 1994 The current agreement expired on September 30, 2002 The overall program strategies were reviewed and recommended for approval (Exhibit A) by the Economic Development Advisory Council (EDAC) at their meeting of September 18, 2002 A refined work plan is now being developed by Team One and will be considered by the EDAC at their next meeting The maximum amount of the agreement for fiscal year 2002 -03 is $165,000 The balance of the business development budget is allocated to a number of items such as web site banner advertising on Rentv com, the annual brokers' appreciation breakfast, and updating existing promotional brochures ATTACHED SUPPORTING DOCUMENTS- Agreement between Team One Advertising and the City of El Segundo FISCAL IMPACT $165,000 Operating Budget: $195,000 Amount Requested: $165,000 Account Number: 001 -400 -2401 -6201 Project Phase: N/A Appropriation Required: None ORIGINATED BY: DATE: Ja es Hansen, Director, Dept of Community, Economic and Development Services RgVMWED BY: DATE: Mary Stren ity Manager 9/2 -5z nu Exhibit A Fiscal Year 2002 -03 Work Program The total amount of the contract will not exceed $165,000 Approximately 15% of the budget will be allocated to producing advertisements and 85% will be utilized for media costs There will be two areas of emphasis that will be refined by the EDAC prior to implementation Citywide Business Retention and Recruitment In response to Class A office vacancy rates that have now risen to over 20 %, there is a critical need to place print advertising promoting El Segundo business development opportunities in the Los Angeles Business Journal and the Southern California Real Estate Journal Team One will also evaluate the need to update the current advertising campaign "look" as a means of creating a more effective effort Downtown Construction Mitigation and Business Development Includes print advertising in local publications such as the El Segundo Herald, the Beach Reporter, the Daily Breeze and the Easy Reader The program will focus on marketing materials to help mitigate the impacts of the upcoming construction project and promote the "new downtown" in an effort to continue to build a larger retail base 11s EL SEGUNDO CITY COUNCIL MEETING DATE: October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION. Consideration and possible action regarding the annual destruction of identified records in accordance with the provisions of § 34090 of the Government Code of the State of California RECOMMENDED COUNCIL ACTION 1) Approve Resolution authorizing the destruction of certain records, 2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION. Each year various Departments need to transition older documents to storage or destruction and make space for the new year's records By reviewing the older records and inventorying the current ones, available storage space is used more efficiently Certain documents from the City Clerk's Department, City Treasury, Public Works, Police Department and the Library are proposed to be destroyed in accordance with Government Code § 34090 The City Attorney has given written approval for the destruction of these records ATTACHED SUPPORTING DOCUMENTS Resolution with attachments FISCAL IMPACT- Not to exceed $1500 00 Operating Budget. Amount Requested: Account Number. 001- 400 - 1301 -6214 Project Phase- Appropriation Required: ORIGINATED BY: DATE- C? -a5 -a ).- Cathy Domann, Deputy City Clerk idy Mo esen, Clty Clerk City Manager yZYx, - 8 RESOLUTION NO. A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. BE IT RESOLVED by the Council of the City of El Segundo as follows- SECTION I The City Council finds as follows A Certain documents from the City Clerk's Department, City Treasurer's Department, Public Works, Police Department and Library are proposed to be destroyed in accord with Government Code § 34090, B. The City Attorney has giving written approval for the destruction of these records pursuant to Government Code § 34090, C Based upon the documents presented to it for destruction, it does not appear to the City Council that these records need be retained and are occupying valuable storage space SECTION 2 Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exlubit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner SECTION 3 Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records SECTION 4• The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 5• This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this _ day of 2002 Mike Gordon, Mayor Page 1 of 2 113 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2002, and the same was so passed and adopted by the following roll call vote: AYES: NOES ABSENT- ABSTAIN- ATTEST Cindy Mortesen, City Clerk APPROVED AS Mark D. Hensley UZ Karl H Berger Assistant City, Page 2 of 2 1 1� DOCUMENTS FOR DESTRUCTION — 6/2002 BOX Appeal of EA -349 Demal 2 /7/95 Appeal of EA -352 Approved 5/16195 Appeal of EA -359 Denied 5/16/95 DOCUMENTS FOR DESTRUCTION — 6/2002 BOX 730 FPPC FY1993/94 (Ongmals) Hyrum B FedJe Patrick D Miner Edna M Freeman Peter C Freeman Marilynn G Thomas Harry A Reeves Richard S Feam Terry L Ceretto Margie A Randall Richard A Croxall Eugene J Gillingham Elizabeth J Kennedy Kirk Jon Walske Sandra Jacobs Wm S McCoy Walter Wm Lee Ray H Miller Patricia A McCaverty John K Mitchell Karen G Ackland Debbie Bundy Bill McCaverty Israel A Mora Hobart K McDowell, III Namia Greffon Sara Mosleh Laurie Brigham Jester Paul Garry Cindy Mortesen Lora Freeman Juha O Abreu Jim Hansen Donald L Harrison Robert Hyland Donald E Bott Ron Darville Linda Robinson Loran Hammond William Hatcher Jaime Taylor William H Cameron Dushan Skanch Bellur K DevaraJ Eduard Schroder Lawrence D Vivian John W Hilton Helen P Schoenmeler, Jr Carolme E Rowan Barbara J Pearson Debra Brighton Roger Kelly Erika Condon Judy Andoe Jun Fauk Richard Williams Jeff Trujillo Gwen Eng -Ellis Steven G Klotzsche Joan Mane Garcia Steve Jones Jacquelyn D Abraham Timothy J Grmunond John Owen W ayt Ronald R Green Jacob G Nielson David W Sloan Gary A Chandler John W Gilbert Eric R Moore John Mapes Steve Tsumura Carl M Nessel Sean M Mahon FPPC Correspondence EXHIBIT "A" L �' J BID NO. PW92 -6 2 -15 -94 No NOC No Lmmg sewer Imes 1991 -92 PW92 -10 10 -10 -92 NOC94 -913 Extend exist Imperial Hwy Itt Main PW92 -14B 5 -25 -93 NOC94- 1810879 Structure rehab 20,000 water tank PW92 -15 5 -9 -93 NOC94 -9151 Sidewalk replace various locations PW93 -02 7 -15 -92 NOC#94- 2120661 Paving Materials PW93 -2 1 -11 -94 Installation of water system booster pump 1 PW93 -04 8 -3 -93 NOC#94 -9137 Landscape Hillcrest Street Closure PW93 -07 7 -20 -93 NOC#94 -9138 1992 -93 Slurry Seal PW93 -16 10 -5 -93 NOC#94- 687987 Water Seal City Buildings PW93 -20 7 -19 -94 NOC#94- 2120662 1993 -94 Repair Sewer Lines S93 -01 12 -21 -92 GPM Triple Combination Pumpers 93 -25 2 -9 -94 4 door police sedan 93 -26 3 -8 -94 lease 94 -95 water pump rights -West Basin 93 -27 3 -8 -94 Recreation equipment's playpod systems 93 -28 4 -27 -94 Landscape Maintenance Service 93 -29 5 -3 -94 Firefighting protective clothing 94 -01 8 -17 -94 Police uniforms PW94 -01 6 -7 -94 NOC94- 1810880 1993 -94 Slurry Seal PW94 -06 5 -24 -94 No NOC Street Sweeping PW94 -07 7 -19 -94 No NOC Sports Lighting PW94 -08 7 -19 -94 NOC94- 2211034 Water Sealing PD DOCUMENTS FOR DESTRUCTION — 6/2002 BOX NO. 3 City Council Packets — 1992 January 7 January 13 January 21— 5 p m. January 21 -7pm January 30 February 4 February 18 February 20 March 3 -5pm March 3 -7pin. City Council Packet —1990 March 20, 1990 City Council Packets — 1991 January 15 February 5 (2) EXHIBIT "A" DOCUMENTS FOR DESTRUCTION — 612002 BOX NO. 4 APPR D U LION CITY ATTORNE IlU DOCUMENTS FOR DESTRUCTION — 6/2002 BOX NO. 4 (CONTINUED) February 19 (2) March 5 March 25 March 26 April 2 April 16 May 7 May 17 May 21 May 29 November 25 DOCUMENTS FOR DESTRUCTION — 6/2002 BOX NO. 5 City Council Packets — 1991 June 3 June 4 June 17 June 18 June 20 June 27 June 24 July 2 July 3 July 16 August 6 August 12 August 15 August 19 August 20 August 21 August 27 September 3 September 9 — 7pm, 7 30 pm September 17 October 1 October 29 November 6 November 19 December 3 December 9 December 10 December 20 December 21 1W..i INIV WN APPRO FO fCTION C Y ATTO q 1 � ! City Council Packets — 1992 March 4 March 10 March 12 March 17 March 19 March 20 March 23 March 24 Match 21 April April 21 April 28 April 30 May 5 May 11 May 19 June 2 June 4 June 9 June 16 June 24 June 29 June 30 DOCUMENTS FOR DESTRUCTION — 6/2002 BOX NO. 6 DOCUMENTS FOR DESTRUCTION — 6/2002 BOX 29 — 1996 background investigations packages of potential police department employees. DOCUMENTS FOR DESTRUCTION — 6/2002 BOX 8 Obsolete election supplies (privacy sleeves, absent voter envelopes, etc ) I"URIWA APPRO 7;0 r' ON CITY ATTORNEY' 1 1 ZJ City Treasurer (Mar 2002) Box 1 Accounts Payable Cancelled Check # 210727 - 214170 Mar 1994 - Sep 1994 Box 2 Accounts Payable Cancelled Check # 214171 - 217595 Sep 1994 - Feb 1995 Box 3 Payroll Cancelled Check # 115916 - 119727 Feb 1994 - Jul 1994 Box 4 Payroll Cancelled Check # 119728 - 123419 Jul 1994 - Jan 1995 Box 5 The Lake at El Segundo Accounts Payable Cancelled Check # 07232 - 11199 Mar 1991- Aug 1994 Box 6 Daily Banking receipt and report Aug 1994 - Feb 1995 Box 7 Associated Recreation Activates banking record Jul 1993 - Dec 1994 City Treasurer (Jul 2002) Box 1 Employee Bond Request 1989 -1995 Box 2 Bank Statement & Bank Reconciliation 1994 - 1995 Box 3 Worker Compensation Check Register Aug 1992 - Nov 1994 Box 4 I Dare Bank Statement 2 Westnet Disbursement 3 Risk Mgmt Associated Ck register 4. Worker Compensation Ck register 5 Employee Bond request 6. Colen & Lee General & Auto Liabilty voucher EXHIBIT "A" 1993 1/91- Thru 7/1992 1989-1990 1989-1990 1984 6188-5/93 4,DDES CTJQN i City Treasurer (Sept 2002) Box 91 Cancelled Checks July -Sep 1987 Box 92 Cancelled Checks Apr -Jun 1987 Box 93 Cancelled Checks Apr -Jun 1985 Box 94 Cancelled Checks Oct -Dec 1987 Box 95 Cancelled Checks Oct -Dec 1985 Box 96 Cancelled Checks Jan-Mar 1985 Box 97 Cancelled Checks Jul -Sep 985 Box 97 Cancelled Checks Apr -Jun 1986 Box 99 Cancelled Checks Jan-Mar 1986 Box 100 Cancelled Checks Oct -Dec 1986 Box 101 Cancelled Checks Jul -Sep 1986 Box 102 Cancelled Checks Jan-Mar 1987 Box 103 Dally Fund Investment Jul 1981 -Dec 1984 Box 104 Petty Cash Receipts 1975 Box 105 Banking -Time Deposits 1983 -1984 Box 106 Bank Stints So. Bay 1971 -1978 Public Communications Box 107 Treasury P.O.s, Payroll Acct. Receipts 1982 -1988 Box 108 Treasury PR Register & Acct Summaries 1982 -1984 Box 109 Treasury Expenditure Reports 1980 -1983 Outstanding Checks Chart of Accounts Box 110 Petty Cash Receipts 1987 -1988 Box 111 Petty Cash Receipts 1976 Cash Receipts Box 112 Petty Cash Receipts 1983 EXHIBIT "A" 6 jITAPPR EST CTION Y ATTO 126 PUBLIC WORKS 2002 The following is a list of records /files /documents from the Public Works Department Administration and Engineering Division, which can be destroyed- Discontinued Industrial Waste Fees — Copies of receipts for Industrial Waste Fee collection 1996 -1999 (fees no longer received) Copies on file in Finance Dept 2. Miscellaneous water correspondence — Consultant information, water studies, etc (1990's) NOTE proposed water well information is not included in this correspondence 3. Capital Improvement Program Advisory Committee ( CIPAC) — Items relating to the 1993 -1997 CIPAC projects Agendas of meetings, minutes and correspondence relating to CIPAC projects that have been completed Completed CIPAC project reports have been retained for future reference 4 Customer Service Requests —1993 -1994 Municipal Code violations, letters to residents and businesses, Public Works "sign -off" on permits and resolved issues 5 NPDES — Copies of Ordinances, Resolutions (Originals on file in the City Clerk's Office) Annual Sewer Quality Surcharge Fee (1995) Correspondence to NRDC (1994 -1997) 6 Oil Company Files — Chevron, Mobil Oil, etc, paperwork (1985- 1998), such as correspondence, completed projects (not relevant to current projects) All franchise agreement paperwork retained in Public Works and City Clerk's Office 7 Utility Files — Correspondence to Edison and Gas Company (1985 -1997) re utility work to be done, copies of Ordinances and Resolutions (Originals on file in the City Clerk's Office) EXHIBIT "A" 121 POLICE DEPARTMENT 2002 1998 and Older Parking Citations 1998 and Older Misdemeanor Marijuana Citations 1998 and Older Moving Citations 1998 and Older Field Interview Cards 1998 and Older Traffic Citation Transmittals 1998 and Older Misdemeanor Citation Transmittals 1998 and Older Juvenile Citation Transmittals 1999 and Older Bad Transmittal Copies 1999 and Older Bad Receipts 1996 and Older Bicycle License 1998 and Older Dog License Copies 1991 and Older Monthly Statistical Reports and Arrest Registers 1993 and Older Eligible Misdemeanor Crime Reports 1993 and Older Eligible Felony Crime Reports 1993 and Older Non - Criminal Reports (Found /Lost Property, Stored Vehicles, Death /Injury Reports, etc ) 1991 and Older Eligible Felony and Misdemeanor Arrests • Plain Drunk and Traffic Warrant Arrests are 8 years from date of arrest • Arrests rejected by District Attorney's Office or released without further charges are 10 years from the date of disposition • Misdemeanor Arrests (except those punishable by death or life imprisonment or for the embezzlement of public money) are 10 years from date of final disposition or 10 years from date of completed sentencing and /or probation or fine, whichever is longest • Felony Arrests (except those punishable by death or life imprisonment or embezzlement of public money and includes offenses where a prior constitutes a felony) are a modified lifetime Destroy at age 70 if no arrests since age 60 or after death notification from the Department of Justice 1993 and Older Traffic Accident Reports • Eligible reports — 8 years from date of accident (If an arrest is involved, then the procedure for an arrest is used) 1999 and Older Complaint/Incident Reports 1999 and Older Activity Printout from Communications Daily brief printouts from RCC Communications 1999 and Older Copies of Receipts EXHIBIT "A" 122 LIBRARY 2002 Library Fine Transmittal Forms — 7/98 to 9/30/99 Library Request for Reimbursement of Expenses — 7/98 to 9/30/99 Library Copy Machine Receipts — 7/98 to 9/30/99 Library Lost Book (partial paid) Receipts — 7/98 to 9/30/99 Library Lost Book (paid) Receipts — 7/98 to 9/30/99 Library Cash Register Tapes — 1/99 to 12/99 Library Invoices - Jan '97 —1/99 to 12/99 Library Purchase Orders — 1/99 to 12/99 Library Postage Receipts — 1/99 to 12/99 141) EL SEGUNDO CITY COUNCIL MEETING DATE October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding approval of Service Agreement with the City of Redondo Beach /South Bay Youth Project, to provide counseling services to El Segundo youth and families, between September 1, 2002 and June 30, 2003 (Fiscal Impact $27,498.) RECOMMENDED COUNCIL ACTION: (1) Approve Service Agreement and amendment, (2) Authorize the Mayor to execute agreement and amendment, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION As part of the fiscal 2002 -2003 budget, the City Council approved funding foryouth and family counseling services on apart time basis as a contract service The existing counseling service agreement with the South Bay Youth Project (SBYP) is in its final year for extension The current agreement and amendment attached has been reviewed by legal, with specific dates and terms updated As in 2001 -2002 Service Agreement, this year's contract will provide for an onsite counselor, 20 hours per week, during the school year with counseling service extensions available for emergency situations during summer months The SBYP will assign a certified Marriage, Family and Child Counselor (M.F C C ) to the project The counselor will continue to network with the Police department, school district and Recreation and Parks department, provide statistics with quarterly reports and act as a community liaison Under this service agreement, the Counselor will continue to provide counseling, crisis intervention, verify counseling extensions, conduct client intakes and referral services and serve as needed with study team interventions The SBYP counselor will also continue to handle Community Development Block Grant counseling services dealing with child abuse cases ATTACHED SUPPORTING DOCUMENTS Counseling Service Agreement and Amendment with the City of Redondo Beach /South Bay Youth Project FISCAL IMPACT $27,498 Operating Budget $27,498 Amount Requested $27,498 Account Number 001 - 400 - 5205 -6206 Appropriation Required Approved FY 2002 -2003 Budget �&6atYon` Superintendent Director of Re c a Parks DATE 9/2 Mary S re City Manager r z 1�� 9 2745•... PUBLIC SERVICE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT This Agreement, made and entered into this 7th day of September, 1999, by and between the City of El Segundo, a municipal corporation (CITY), and the City of Redondo Beach, a chartered municipal corporation, ( REDONDO BEACH) acting as the sponsoring agency for THE SOUTH BAY YOUTH PROJECT WHEREAS, CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT possesses the knowledge, expertise, and experience to provide the program services necessary for the successful operation of the counseling program and is desirous of furnishing these services, NOW, THEREFORE, in consideration of the foregoing recitals each of the parties herein set forth, the parties hereto do mutually agree as follows. SERVICES THE CITY OF REDONDO BEACHrFHE SOUTH BAY YOUTH PROJECT will utilize CITY funds to contract for counseling services for El Segundo residents for a period of ten months beginning September 7, 1999 through June 30, 2000. The following services will be provided in accordance with the conditions herein set forth A Conduct initial assessments of high -risk youth and their families and recommend appropriate counseling services; and/or B Refer high -risk youth and their families to professional, bona -fide therapists for further consultation, if necessary and where appropriate C Maintain individual counseling case load D. Network with El Segundo Teen Center, El Segundo Unified School District, El Segundo Police Department and other local entities The above services must be provided to the City of El Segundo residents. All client information, name, address, age, phone and recommendations will remain on file Invoteing to the City for all referrals and direct counseling services are to be included in three (3) separate payments of $9,166 the ten (10) month period. The counselor, Masters Level Social Worker (MS W), is under the direct supervision of THE CITY OF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT Confirmation of services available, schedule and assignments are developed by the Recreation Superintendent Hours of operation are Monday through Friday, four (4) hours per day. Community networking, school site visits, Teen Center visits are to be conducted on an as needed basis, throughout the stated ten (10) month frame 12J SBYP Agreement 1999.2000.8 9 T'd 62S0 -ST9 tOIEi aarJJp s,qjaio R313 81•1t01 20 91 daS � I I IS TIME OF PERFORMANCE Said services contracted with THE CITY OF REDONDO BEACWTHE SOUTH BAY YOUTH PROJECT under this Agreement shall be provided for ten months per year, for a one year period commencing September 7, 1999 and ending June 30, 2000. In CITY shall reimburse THE CITY Of REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT three (3) times per year in an amount not to exceed $9,166 per payment, which shall constitute full and complete satisfaction of the obligations under this Agreement, totaling at $27,498 annually Payments shall be made by CITY OF EL SEGUNDO to THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT in installments pursuant to the following: After services have been rendered by THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT, a detailed invoice (exhibit A) on form provided by CITY shall be submitted to CITY, CITY will then process payment to THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT based upon said invoice. Payment will be made to THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT in the amount of the invoice as approved by CITY IV No person performing services for the City in connection with this Agreement shall have a financial or other personal interest other than his or her employment or retention by the City in any contract or subcontract in connection with this Agreement No officer or employee of such person retained by the City shall have any financial or other personal interest in any real property in which the plans of said property are being checked in connection with this Agreement. V PROGRAM EVALUATION AND REVIEW THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT shall make performance, financial, and all other records pertaining to this Agreement available to CITY personnel, and allow said CITY personnel to inspect and monitor its facilities and program operations THE CITY OF REDONDO BEACHM -TE SOUTH BAY YOUTH PROJECT agrees to submit to CITY all data necessary for complete program evaluation THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT agrees to submit to CITY quarterly reports. VI TERbMATION AND TERMINATION COSTS This Agreement may be terminated at any time by either party upon giving thirty (30) days notice in writing to the other party CITY may immediately terminate this Agreement upon the termination, suspension, or substantial reduction in funding for this Agreement or if, for any reason, the timely completion of the work under this Agreement is rendered improbable, infeasible, or impossible In such event, THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have not been previously reimbursed to the date of said termination 120- 2 S6YP Agreement 199a- 2000.8 Z'd 6Z50 -STS IOTEI aorJJO S,MJal0 aZtO QbT:0I ZO 91 dag W-1 1 1-11 !1m A CITY shall not assume any liability for direct payment of any salaries, wages, or other compensation to any THE CITY OF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT personnel or sub - contractor performing services hereunder for CITY, or any liability other than provided for in this Agreement. B, CITY shall not be liable for compensation or indemnity to any CITY OF REDONDO BEACWTHE SOUTH BAY YOUTH PROJECT employee or subcontractor for injury or sickness arising out of his/her employment, or for any negligent actions of THE CTTYOF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT or its employees C All persons employed in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, Joint ventures, or associates of one another Employees of THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT, and as such shall not for any purposes, be considered employees of the CITY and, therefore, shall have no right to any CITY service, civil service, or other CITY status No CITY employee benefits shall be available to THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT in connection with the performance of this Agreement D I THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT agrees to indemnify and save harmless CITY, its elected and appointed officials, officers, agents, and employees against any and all claims, liability, Judgements, costs or expenses including all reasonable costs necessary to defend a lawsuit, including attorney fees, investigators, filing fees, transcripts, court reporters and other reasonable costs necessary of investigation and defense resulting solely from the wrongful or negligent acts or omissions of THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH, its agents, subcontractors, and employees arising from work performed pursuant to Section t of this Agreement. 2 CITY understands and acknowledges that THE CITY OF REDONDO BEACH is a member of the Independent Cities Risk Management Association, pursuant to a Joint powers agreement, and the limits of liability under the agreement is $10,000,000. THE CITY OF REDONDO BEACH is obligated to pay the first $500,000 of any claim THE CITY OF REDONDO BEACH agrees that every professional provider of services with whom the City Contracts on behalf of THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH shall have professional liability insurance which shall be in full force and effect during the period of the contract 3 THE CITY OFREDONDO BEACH/THE SOUTH BAY YOUTH PROJECT agrees to name CITY as additionally insured on said insurance policy or policies and will provide a certificate or certificates of insurance as proof of coverage with a written "Notification of Cancellation" period of not less than 30 days VIII CONFLICT OF INTEREST THE CITY OF REDONDO BEACHITHESOUTH BAY YOUTH PROJECT and its employees shall comply with all applicable Federal, State, and local laws governing conflict of interest 'I M 3 SBYP Agreement 1999 - 2000 -B C•d 60SO -SIS (OTC) 002330 s,>t.ralo R413 QSTIOT UO st dos �/ IX DISCRIMINATION No person shall on the grounds of race, sex, age, marital status, creed, color, religion, or national origin, be excluded from participation m, be refused the benefits of, or otherwise be subjected to discrimination to any programs or employment supported by this Agreement THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT shall also comply with the Americans With Disabilities Act (ADA), Title VI of the Civil rights Act of 1964, Age Discrimination Act of 1975 and the Rehabilitation Act of 1973. X AUDIT EXCEPTIONS THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT agrees that in the event the program established hereunder is subjected to audit exceptions, THE CITY OF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT shall be responsible for complying with such exceptions and paying CITY the full amount of City's liability to resulting from such audit exceptions STATUS OF THE SOUTH BAY YOUTH PROJFCI THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT is an independent contractor in all respects in the performance of this Agreement 0 Any subcontracts entered into by THE CITY OF REDONDO BEACH/ THESOUTH BAY YOUTH PROJECT for services to be rendered toward the completion of THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT'S portion of this Agreement shall be for THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT'S benefit alone and, as such, THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT shall assume all liability for said subcontract. CITY shall assume no liability for said subcontract THE CITY OF REDONDO BEACH/ SOUTH BAY YOUTH PROJECT agrees to provide a list of all subcontractors to be used in connection with services to be rendered toward the completion of its portion of this Agreement to CITY within ten (10) working days of execution of this Agreement XIH AMENDMENTS This Agreement may be amended so long as such amendment is in writing and agreed upon by both CITY and THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT XIV DEFAULT In the event THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT is in default under the terms of this Agreement, it is expressly agreed that CITY shall have no obligation or duty to continue compensating THE CITY OF REDONDO BEACH/'1HESOUTH BAY YOUTH PROJECT for any work performed after the date of default. XV 1��3 4 SBYP Agreement 1999 -2000.6 b'd SOSO -9I9 (Ole) 0013d0 a,MJ010 R313 es1 :01 20 9I dos Each party agrees that in the event of a court determination that a party is in default in the performance of this Agreement, said party will reimburse the other for all expenses (including attorney's fees, investigators, filing fees, transcripts, court reporters, and other reasonable costs) incurred by such party in connection with enforcement of its rights under this Agreement. XVI REOUEST FOR FINAL PAYMENT CITY reserves the right to withhold ten percent (10 %) of the contract amount on a completed project until a Certification of Completion is issued by CITY or COUNTY Project Directors, or their designees XVII NOTIC Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows A CITY: City of El Segundo Recreation and Parks Department 350 Main Street El Segundo, California 90245 Arm Judy Andoe, Recreation Superintendent B CITY OF REDONDO BEACH /SOUTH BAY YOUTH PROJECT The City of Redondo Beach /The South Bay Youth Project 320 Knob Hill Redondo Beach, California 90277 Phone No (310) 372 -7724 Arm. Dan Smith, Executive Director Notices shall be deemed to have been given as of the date of personal service, or as of the date of deposit of die same in the custody of the United States Postal Service. 1 -, J rJ SBYP Agreement 1999- 2000 -B S'd 6250 -ST9 (OTC) 001340 S.i1J010 R713 aST :OT 20 91 daS XVIII APPROVAL BY CHTY COUNCIL On September _, 1999 the City Council of the City of El Segundo approved the City entering into this Agreement and authorized the Mayor to sign this Agreement on behalf of the City IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year heremabove written. CITY OF EL SEGUNDO: Mayor, City of El Segundo ATTESTED: Cdrk'AeA- c� , k'.tc7 _ City Clerk City of El Segundo (SEAL) APP VED AS TO FORM: ity Attorney City of El Segundo 9-d CITY OF REDONDO BEACH/ SOUTH BAY YOUTH PROJECT: Mayor, City of Red do Beach ATTESTED: Qnt0� KO� City Clerk City of Redondo Beach (SEAL) APPROVED AS TO FORM: !City ttomey City of Redon o Beach Executive Director, South Bay Youth Project i3G 6 SBYP Agreement 1999- 2000 -B GZSO -919 (OTC) aarJJO S "1t alb R-13 891 :01 20 91 daS FIRST AMENDMENT TO PUBLIC SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE CITY OF REDONDO BEACH THIS FIRST AMENDMENT TO PUBLIC SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE CITY OF REDONDO BEACH (this "Amendment") is made and entered between the City of El Segundo, a general law city and municipal corporation existing under the laws of California ( "EL SEGUNDO"), and the City of Redondo Beach, a charter city and municipal corporation ( "REDONDO BEACH ") 1 Pursuant to Section 10 of that certain Public Services Agreement Between The City of El Segundo and the City of Redondo Beach, dated September 4, 2001, (the "Agreement'), Section 1 of the Agreement is hereby revised to read as follows: "1 SERVICES REDONDO BEACH will utilize EL SEGUNDO funds to contract for counseling services for El Segundo residents for a period of ten months beginning September 1, 2002 through June 30, 2003 The following services will be provided in accordance with the conditions herein set forth- A REDONDO BEACH will cause therapists licensed pursuant to California law including, without limitation, marriage and family therapists (Bus & Prof. Code § 1980), educational psychologists (Bus & Prof. Code § 4986), credentialed school psychologists (Ed Code § 49424), or clinical psychologists (Health & Safety Code § 1316 5) (collectively, "Counselors "), to assess persons seeking counseling services to determine their therapy needs, if any. Counselors may provide services that include, without limitation, individual, family or group counseling; crisis intervention, substance abuse evaluation; education and treatment, parent education, assessment for inpatient treatment B. Maintain individual counseling caseload C Network with El Segundo Teen Center, El Segundo Unified School District, El Segundo Police Department and other local entities The above services must be provided to the City of El Segundo residents All client information, name, address, age, phone and recommendations will remain on file Invoicing to EL SEGUNDO for all referrals and direct counseling services are to be included in three (3) separate payments of $9,166 the ten (10) month period The counselor is under the direct supervision of REDONDO BEACH Confirmation of services available; schedule and assignments are developed by 131 CO2 -167 the Recreation Superintendent Hours of operation are Monday through Friday, four (4) hours per day Community networking, school site visits, Teen Center visits are to be conducted on an as needed basis, throughout the stated ten (10) month frame" 2 Pursuant to Section 10 of the Agreement, a new Section 16 shall be added to the Agreement to read as follows "16. PUBLIC RECORDS ACT. The Parties acknowledge that they are public entities subject to the Public Records Act (Gov Code §§ 6250 -6276 48) and that this Agreement, and documents ancillary to this Agreement, must generally be disclosed upon request However, the Parties agree that patient records drafted pursuant to the terms of this Agreement are specifically excluded from disclosure under Government Code §§ 6254(c), 6254(k), and 6276 36 Accordingly, the Parties agree that such records will not be released except as otherwise provided by law." 3 For purposes of Section 2(B) of the Agreement, EL SEGUNDO shall be deemec to have given notice, 15 days prior to September 4, 2002, of its option to extend the term of the Agreement. 4. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitute one instrument executed on the same date 5 The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein This Amendment and the Agreement may be modified by written amendment. EL SEGUNDO's city manager may execute any such amendment on EL SEGUNDO's behalf. 6 Except as modified by this Amendment, all other terms and conditions of the Agreement will remain the same IN WITNESS WHEREOF, the parties have executed this Agreement as of this 17th day of September 2002 [SIGNATURES ON NEXT PAGE] -2- 13' 302 -167 CITY OF EL SEGUNDO Mary Strenn, City Manager ATTEST. Cindy Mortesen, City Clerk FORM: Mark D %PMA� Assistant C,* Attorney Mayor CITY OF REDONDO BEACH ATTEST. Sandy Forrest City Clerk APPROVED AS TO FORM John Eastman Assistant City Attorney -3- ;, o �1� EL SEGUNDO CITY COUNCIL MEETING DATE, October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Calendar AGENDA DESCRIPTION: Consideration and possible action for approval of Community Cable Studio and Office work space rehabilitation and upgrade for the amount of $40,900 RECOMMENDED COUNCIL ACTION: 1) Authorize payment to El Segundo Unified School District for rehabilitation and upgrades to Community Cable Studio /office located at El Segundo High School 2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: The Community Cable Television Studio and Offices are located at El Segundo High School in Building K as part of a joint use agreement between the city and ESUSD Building K is currently under renovation as part of the local Bond Measure "E" Restoration and Modernization Project During the renovation process Community cable has been relocated and is operating out of temporary locations The Building K construction offers challenges and opportunities for upgrading our facilities Our studio area is currently outside the scope of work for the Building K restoration project However, in working together with the ESUSD and their contractors, staff has received bids on upgrading several aspects of the facility to meet the operational needs of our cable studio The scope of work deals directly with the vital areas of concern for efficient operation of our Cable Studio and office space Increased use of expensive digital equipment and computers makes environmental and electrical conditions a high priority The opportunity for improvements completed during off -site operation will allow for continued uninterrupted service to our residents and city during the modernization construction (Cont next page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $15,000 Amount Requested. $55,900 Account Number: 703 - 200 - 6601 -2566 and 001 - 400-6601 -8104 Project Phase: Current Appropriation Required: X Yes _No ($40,900 for Cable Studio Improvements from fund 703) Gr J ns erector of R reat2 tarks A OV Y Qe DATE: Mary StrertiCity Manager z3 ±10 t BACKGROUND & DISCUSSION cont The total for all necessary upgrades is $62,100 However, keeping El Segundo Community Cable needs in mind and the needs of the ESUSD, the District has committed to pay $21,200 toward the renovation leaving a balance of $40,900 El Segundo Community Cable Division costs are proposed as follows $3,628 for new carpeting in Studio and Studio Control rooms (Carpeting appears on- camera for all studio programming) $5,352 to demo existing electrical & furring which will remove old wiring and upgrade all outlets from existing walls, $11,242 for proper ventilation systems and controls which will include upgrades to the environmental controls and HVAC for entire work space, $17,678 for all electrical power, data, ADT & fire alarm which will include the modernization of wiring throughout Studio and Office areas including data and phone lines and $3,000 for the Architectural and Engineering design This leaves the Cable Division portion of the upgrade at approximately, $40,900 Staff is recommending appropriating $40,900 from the Cable Franchise Access Fee received as part of the cable franchise agreement The current account balance is approximately $70,800 Staff is also recommending installing the cable lighting for the studio's stage area, as approved in the FY 2002 -2003 budget with a total cost of $15,000, to coincide with this renovation 13,; EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION- MEETING DATE: October 1, 2002 AGENDAHEADING Consent Agenda Consideration and possible action regarding the purchase of an electric vehicle to be used for parking enforcement and the auctioning off of the replaced vehicle No 4387 (Fiscal Impact = $4,500 00) RECOMMENDED COUNCIL ACTION Recommendation — (1) Authorize the purchase of an electric powered parking enforcement vehicle, (2) Authorize the auctioning off of a Ford Taurus No 4387, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION. The Police Department currently operates a 1990 Ford Taurus with 80,000 miles as their parking enforcement vehicle It is proposed that this vehicle be replaced with a dedicated electric powered, zero emissions vehicle that is designed for parking enforcement uses The new vehicle allows easy access from both sides of the vehicle and effective maneuverability around City streets due to Its size The unit will be purchased with AB 2766 funds, which the City receives from vehicle registration fees ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget $4,50000 Amount Requested: $4,50000 Account Numbers: 115 - 400 - 0000 -8105 Project Phase. Vehicle purchase Appropriation Required, No BY• 23, 2002 Andres Santamaria, Director of Public Works REVIEWED BY DATE. Mary Strenn, City ge p� Ma7f /i 20021001 —Purchase of Electric Vehicle 13 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE October 1, 2002 AGENDA HEADING- Consent Agenda Consideration and possible action to authorize staff to solicit proposals for professional services which may include design, architectural, engineering, geotechnical, traffic and other services from consultants for CEQA analysis and for approved Capital Improvement Protects COUNCIL ACTION- Recommendation — (1) Authorize staff to solicit proposals from consultants for professional services for approved Capital Improvements Projects, (2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION- The fiscal year 2002 -03 Capital Improvement Program Includes various projects that may require professional services from outside consultants Staff is requesting City Council approval to solicit proposals from qualified consultants as needed to implement these projects in a timely manner ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT None at this time Capital Improvement Program Amount Requested Account Number: Project Phase Appropriation Required ORIGINATED BY. Q oaz �- DATE September 24, 2002 Andres Santamana, Director of Public Works REVIEWED BY: — _ DATE City Mana. r /v 4. 20021001- WmlPmp lsfo,Pmfeuone S5e Cap011mpmrememPmj p j12 1 J I EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE October 1, 2002 AGENDA HEADING Consent Agenda Consideration and possible action for acceptance of the reconstruction of Duley Road — Approved Capital Improvement Program — Project No PW 02 -09 — (estimated cost = $235,844.53 RECOMMENDED COUNCIL ACTION Recommendation — (1) Accept the work as complete, (2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION On May 7, 2002, the City Council awarded a contract in the amount of $245,725 00 to All American Asphalt for reconstruction of Duley Road The work included removal and replacement of the existing deteriorated roadway The final contract amount, based on actual work quantities and contract unit prices, is $235,844 53 All work has now been completed to staff's satisfaction ATTACHED SUPPORTING DOCUMENTS: 1 Notice of Completion 2 Location map FISCAL IMPACT Capital Improvement Program: $316,00000 Amount Requested $235,84453 Account Number 301 - 400 -8204 -8393 Project Phase: Acceptance of work Appropriation Required. No DATE September 23, 2002 Andres Santamana, Director of Public Works REVIEWED BY' r• _ DATE Strenn, City ManagW 20021001 — Acceptance of Reconshuchon of Duley Roa113 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name Duley Road Reconstruction Project No PW 02 -09 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that 1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 4 The nature of the interest of the owner is Public street 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on September 9, 2002 The work done was Reconstruction of roadway 6 On October 1, 2002, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was All American Asphalt 8 The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows Public street 9 The street address of said property is Not applicable Dated Bellur K Devarat City Engineer VERIFICATION I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on , 2002 at El Segundo, California Bellur K Devarat City Engineer SPECIFICATIONS PROJECTS\PIN W 09 NOC ♦I w w R O 1 uftnO2 S31"Pl• 201 ♦ fir 1NYOMAAWN a10 .WZ e = i � eaero aft = s!aa.aea MTV C _1 � � r ! .00 sea u S J f � _ 2 < Q as f s t "N u "Nod ^� i aLaa w s attar ua_ u J i e Il/rW = Z t Y YV , J f C N � a w p .A rrMaE`ES cos L 1.w1T u WWI. is .MMaa1aa u fwaro a W"ou u raaraa w n w .ar as rM1rw is Ia we wan u Mrar Y .as11Ma x masm, f u "N"I" u . «. u «rMMar u SIMMS as ruw as .aaw s«s� � as saAa.v 2 V � W V. V o V t 6 w .ar • ew11a •w u _1 � r Mr. Z f a T t : z .00 sea u S � r1a O W ar. as f axaaaMr. t "N u "Nod ^� i aLaa s attar ua_ u I� I II f , sr aaunnl f N � a w p .A rrMaE`ES cos L 1.w1T u WWI. is .MMaa1aa u fwaro a W"ou u raaraa w n w .ar as rM1rw is Ia we wan u Mrar Y .as11Ma x masm, f u "N"I" u . «. u «rMMar u SIMMS as ruw as .aaw s«s� � as saAa.v 2 V � W V. V o V t 6 w .ar • ew11a •w u _1 � r Mr. Z f a T t : z .00 sea r1a O W ar. Y11aM T f axaaaMr. t "N u "Nod i aLaa s attar u earn+ f sr aaunnl f e z'4x w L' O 2 O W W H W a 4 W ..1 A EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE October 1, 2002 AGENDA HEADING. Consent Agenda Consideration and possible action regarding Amendment No 1 to the agreement for professional services between the City of El Segundo and the Parsons Transportation Group and authorization for the City Manager to execute the amendment for the Douglas Street Gap Closure /Rail road Grade Separation Project — Approved Capital Improvement Program (estimated cost = $302,196 00) RECOMMENDED COUNCIL ACTION Recommendation — (1) Approve Amendment No 1 in the amount of $302,196 00, (2) Authorize the City Manager to execute the Amendment on behalf of the City, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION, On May 1, 2001, the City Council approved a Professional Services Agreement, in the amount of $1,391,153 05, with the Parson Transportation Group (Parsons) forthe Douglas Street Gap Closure /Railroad Grade Separation Project (Background and discussion continued on the next page......) ATTACHED SUPPORTING DOCUMENTS 1 First Amendment to Agreement No 2876 - Parsons Transportation Group 2 Status Report 3 Location map FISCAL IMPACT: Capital Improvement Program Amount Requested: Account Number Protect Phase, Appropriation Required ORIGINATED BY- 6 $2,831,250 00 $ 302,196 00 301 - 400 - 8203 -8949 Design No DATE, September Andres Santamana, Director of Public Works REVIEWED BY. DATE* Mary Strenn, City Man Page 1 of 4 20021001 - DouglaS Street Pro7eCt - Parsons Amendme f y,1 ` 14 BACKGROUND & DISCUSSION (continued) The preparation of the construction plans and specifications, environmental clearance documents and right -of -way engineering is now 65% complete During the design process and subsequent to discussions with the Metropolitan Authority (MTA), impacted property owners and utility companies, Parsons is required to provide engineering services beyond what was envisioned at the time the current agreement was executed These additional services are estimated to cost $302,196 00 and are summarized below 1 Subsequent to start of design, the MTA has required that a new pedestrian bridge be constructed between the east and west parts of the Green Line Station's lower platform, which will be separated by the proposed project MTA has required this bridge to provide a direct handicapped access pedestrian link at the Station platform level without the pedestrians having to cross the new roadway at the roadway level (estimated design cost $96,602 00) 2 During the review process, MTA has required that a seismic analysis of the Green Line Station structure be performed to evaluate the impact of the City's project on the Station and to include seismic retrofitting mitigation measures if warranted The additional design cost for this analysis, not including the design cost of any needed seismic retrofitting, is $115,926 00 3 Parsons current scope of services included development of right -of -way engineering maps As design progressed, Parsons has been requested to provide additional help to the Los Angeles County Department of Public Works, in developing mitigation measures to address property owner concerns and additional work related to utility relocations in conjunction with right -of -way clearance The additional cost of these services is $30,292 00 4 Additional drainage studies were required to evaluate the existing railroad channel and the impact of the underpass drainage flow to the channel It has now been determined that the channel needs to be replaced by a storm drain pipe system Additionally, the design has to be coordinated with design features of the Rosecrans /Aviation intersection improvements, which is anticipated to be advertised in early 2003 for construction Additional cost of these design services is $59,376 00 Total additional cost of design services is $302,196 00 Page 2 of 4 20021001 - Douglas Street Protect - Parsons Amendment No 1 14 BACKGROUND & DISCUSSION (continued) Executive Status Report Summary: The design is on schedule and is anticipated to be completed by April, 2003, including environmental clearance and right -of -way acquisition work About a one (1) year construction period is anticipated to commence in June, 2003 The total estimated cost of the project is $17,081,378 Funds currently allocated from various sources total $14,710,000, leaving an estimated shortfall of $2,371,378 and additional funds may be needed to complete the project Project Funding: Current Status (funds allocated as of todate): $ 231,250 - Federal HUD grant $ 937,433 - Federal TCSP grant $2,100,000 - Federal FTA grant $9,233,000 - MTA/Federal grant $2,208,317 - City matching funds $14,710,000 Total available Project Estimated Cost: Design contract $ 1,400,000 Additional design cost $ 302,196 Construction cost $11,816,000 (Including 10% contingencies and 2 8 million estimated cost of utility relocations) Right -of -Way Cost $ 1,378,182 (Budget figure — Actual costs will be established by Los Angeles County after completion of negotiations with property owners) Construction engineering - $ 280,000 (Resident Engineer at $140 /hour for one (1) year duration of construction) Page 3 of 4 20021001 -Douglas Street Protect - Parsons Amendment No 1 14,E BACKGROUND & DISCUSSION (continued) Special material inspection costs - $ 100,000 (Concrete, steel, etc ) Other agency services Los Angeles acquisition services - $ 100,000 (Right -of -way) MTA - $ 105,000 (FTA grant administration) Caltrans TCSP grant evaluation - $ 50,000 TOTAL - $15,531,378 10% Contingencies $ 1,550,000 (To cover unforeseen costs in right -of -way acquisition, seismic retrofitting of the Green Line Station structure and utility relocation work, etc ) Total estimated project cost $17,081,378 Page 4 of 4 20021001 - Douglas Street Protect- Parsons Amendment No 7 14,14 FIRST AMENDMENT TO AGREEMENT NO. 2876 BETWEEN THE CITY OF EL SEGUNDO AND PARSONS TRANSPORTATION GROUP THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this day of September 2002, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and PARSONS TRANSPORTATION GROUP ( "CONSULTANT ") 1 Pursuant to Section 6 of Agreement No. 2876 ( "Agreement "), CONSULTANT is directed to perform the additional services listed in attached Exhibit "A," which is incorporated by reference 2. In consideration of these additional services, CITY will pay CONSULTANT an amount not to exceed $302,196.00. 3 This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitute one instrument executed on the same date Except as modified by this Amendment, all other terms and conditions of Agreement No 2876 will remain the same CITY OF EL SEGUNDO, a general law city Mary Strenn, City Manager ATTEST Cindy Mortesen, City Clerk APPROVED AS FO ,,--� Mark D Hen 'Cl I i v By Karl H Berger, Assistant City Attome PARSON TRANSPORTATION GROUP Executive Vice - President 14- STATUS REPORT October 1, 2002 Douglas Street Gap Closure / Railroad Grade Separation Project Desian Enaineerin The design of the construction plans is 65% complete and has been submitted for review by all impacted utility agencies, the Burlington Northern Santa Fe Railroad, the MTA, and the Southern California Edison Company Review comments are being incorporated into the design One significant requirement by the MTA has resulted in the incorporation of a pedestrian bridge connecting the east and west portions for the Green Line Stations lower platform, which will be separated by the Grade Separation Project Another significant requirement by the MTA is the completion of a seismic analysis of the existing station structure to evaluate the seismic impacts from the City's grade separation structure Remaining Work: Completion of design, including incorporating utility agency comments and obtaining approval of the design plans from the railroad, MTA and Southern California Edison Company Environmental Clearance: Current Status: Environmental studies have been submitted to all agencies and comments have been incorporated into the document A finding of no significant impact has been made by Caltrans and is currently being reviewed by the Federal Highway Administration, since federal funds are involved Remaining Work: Upon approval by FHWA, the documents will be made available for public comments At the end of this period, the documents will be finalized and re- submitted to Caltrans and FHWA for adoption 14; PROJECTS OEREPALJSi TUS REPORT _OWOIAS STREET _OCi ©EA t W 1.'1.11 III. Right -of -Way Clearance: Current Status: The Los Angeles County Department of Public Works has been retained by the City to negotiate and acquire the right -of -way needed to construct the project Six (6) property owners are involved in addition to the railroad, MTA, Edison Company and several utility agencies The design consultant has met with all these agencies and has provided them with 65% complete design plans Remaining Work: All these agencies have notified the City that the City has to enter into individual agreements with the agencies for design and construction of the utility relocation work The utilities (Exxon - Mobil, Pacific Pipelines, Shell Pipeline, Pacific Bell, etc ) are requiring that they be reimbursed for actual design and relocation costs incurred by the utilities At the time of execution of the agreement actual costs will not be known, however the design consultant has provided cost estimates for budgeting purposes IV. Project Funding: Current Status (funds allocated as of todate): $ 231,250 - Federal HUD grant $ 937,433 - Federal TCSP grant $2,100,000 - Federal FTA grant $9,233,000 - MTA/Federal grant $2,208,317 - City matching funds $14,710,000 Project Estimated Cost: Design contract Additional design cost Total available $ 1,400,000 302,196 Construction cost $11,816,000 (Including 10% contingencies and 2 8 million estimated cost of utility relocations) Right -of -Way Cost $ 1,378,182 (Budget figure — Actual costs will be established by Los Angeles County after completion of negotiations with property owners) RRWI 7S OEREMLVTATW REV -ppl]L STREET - MTCER 1.1.1.1 Construction engineering $ 280,000 (Resident Engineer at $140 /hour for one (1) year duration of construction) Special material inspection costs- $ 100,000 (Concrete, steel, etc ) Other agency services Los Angeles acquisition services - $ 100,000 (Right -of -way) MTA $ 105,000 (FTA grant administration) Caltrans TCSP grant evaluation - $ 50,000 TOTAL $15,531,378 10% Contingencies $ 1,550,000 (To cover unforeseen costs in right -of -way acquisition, seismic retrofitting of the Green Line Station structure and utility relocation work, etc ) Total estimated project cost $17,081,378 Funding Shortfall: Estimated project budget $17,081,378 Allocated funds $14,710,000 Estimated project shortfall $ 2,371,378 Note This protected shortfall is qualified by the following unknowns (a) Construction bid may come in higher or lower than engineer's estimate (b) The scope of any needed seismic retrofitting of the Green Line Station is currently unknown (c) The final cost of utility relocations will not be known until the utility companies have relocated their utilities and submit a final account to the City IL (d) The mitigation of any unknown hazardous materials found during construction cannot be estimated at this time Staff recommends completing the design and advertising the protect for receipt of construction bids so that a more accurate protect cost can be established based on received bids Additional funding sources will be sought to finance the additional estimated project shortfall PRWEM OENER4 TAT RE0. 7- p"1.,N $1 V -=Ti ER ]1g31N1.9 4 N � O W AINOOD 5313DNtl 50� AMi 3NtlOH1MtlH i0 All❑ u O OD310 Nth •9aN3IJ w o w w+ 3nV w61 6 � I Y tp 'DAIG YDILVNV tl !9 V 1♦ F p � M 119 PO ¢ '� JYw 1a11YOM - T F I t - r- J s 'wwDONGDaY 6 IAr � ; a 's DY AatDD ]GOGwwA _ `< Bull wiitlD : Otlliw ss ayt H 1S �► v T -► wN�� 'i L Mit ts Ate! aYN _ U e Q • 1, < J i '(i1Mi1,) RGy AVA O Cj AIAG faatw Dinh G p 19 409i A1Y1 ial = 2 �� MA1Mat < N u tYtYMI ADIN DCl 'alY VYD waNn% Will ° � L 110Y4111111•N a. 204 �O N 1i IS WMV% tMnu+-ItD $ 1ANtM N tulatMlDY f n w�YY u IS YmaYO s nrM Y 2 u .D.AaY Y i18� LYn1] L Ya1N30 6 W '110 14 wVYYMYw MtlAlltw n ° U < ' t 1� L L a ®� AS VLYlD1 < o VY Y qI YI O 19 —J� —J 8 3S K malt MNaA VY Nt]a J 1 ^ `�J 1S YDDiwt y w w �"° w Taf VNVYY n u p 1 R� A DYVONYlt - N O �BBBB IS u Mltw w CMAAL 1 .t V YVwNDW rwa �i�? o p U ❑�� � IS, oviatoJ 9 : : I 1 V IJL..I�� ❑ ❑��E3 15 is .IYIYYIn MI11YY 1 c 1S TIMA Mq Aa ` Y !6 1fIYJT11N LIJ 11 tianA J �A.YeYVa yGw \ lL D u1J nMY E6 J ui N `DS Dt O. n c OF Q lL C�'IY V`5tG r � Q Q uj ts N h � �L EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE October 1, 2002 AGENDAHEADING- Consent Agenda Consideration and possible action regarding award of contract to Gaff Group, Inc , for City Hall Improvements Phase 1 — Approved Capital Improvement Program — Project No PW 01 -17 —(Fiscal Impact= $184,000 00) RECOMMENDED COUNCIL ACTION Recommendation — (1) Award contract to lowest responsible bidder, Gaff Group, Inc, in the amount of $167,205 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Authorize $16,795 00 for construction contingencies, (4) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION, The City Council, on July 2, 2002, adopted plans and specifications for City Hall Improvements Phase 1 and authorized staff to advertise the project for receipt of construction bids The project includes refurbishment and remodeling of several rooms in City Hall, addition of new office space, and the correction of deficiencies On September 24, 2002, the City Clerk received and opened eight (8) bids Staff recommends award of contract to the lowest responsible bidder, Gaff Group, Inc The total cost of this project, including costs for contingencies, is $184,000 00 ATTACHED SUPPORTING DOCUMENTS. Bid results FISCAL IMPACT, Capital Improvement Program: $666,35000 Amount Requested: $184,00000 Account Number 301 - 400 - 8201 -8475 Project Phase- Award of contract Appropriation Required No ORIGINATED BY DATE September 25, 2002 �R Andres Santamana, Director of Public Works REVIEWED BY. / DATE 0. Mary Strenn, City Man r /y 20021001 —Award of Contract for City Hall Improvements —Phase 1 15 .L � L BID RESULTS Name of Companv Gaff Group, Inc Syram International Big West Construction First Enterprise L A Builders, Inc Richard M Lane Company A B Construction W & N Luxor Construction Bid Amount $167,20500 $173,00000 $180,00000 $203,00000 $218,00000 $220,35700 $244,00000 $350,00000 20021001 —Award of Contrail for City Hall Improvements — Phase 1 EL SEGUNDO CITY COUNCIL MEETING DATE: October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda DESCRIPTION Consideration and possible action regarding the recent organizational audit of the Recreation and Parks Department RECOMMENDED COUNCIL ACTION, 1) Receive and file, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: The City retained PMW Associates to perform an organizational audit of the Recreation and Parks Department and make written recommendations regarding the findings of the audit The audit was undertaken as a part of the ongoing City policy of periodically reviewing the function and operations of the various departments within the organization The City selected PMW Associates after a competitive Request for Proposal (RFP) process PMW Associates was selected largely because of the firm's experience in completing organizational audits, including two successful previous departmental audits in the City of El Segundo The stated goals of the audit were as follows Assess the department's effectiveness in fulfilling its tasks, • Analyze the training needs of departmental staff, including customer satisfaction, (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS. A copy of the Recreation and Parks Audit Implementation Plan FISCAL IMPACT: None Operating Budget: Amount Requested. Account Number. Project Phase: Appropriation Required, _Yes X No ai 153 16 Background and Discussion (con't): • Review the existing communication functions, • Assess the existing business practices, policies and procedures, • Analyze the needs for technology improvements, • Assess the need for supervisory training for mid -level managers, • Review the department's organizational structure and make any recommended changes The audit process undertaken by PMW Associates included review and analysis of the department's organization chart, the fob description and salary tables for full and part-time positions, recreation facility operational and use policies, Recreation and Parks Commission policies and practices, City street tree policies, the City's point use agreement with the El Segundo School District, the department Team Building Report prepared by Management Dynamics, Inc in February 2001 and other related department materials In addition, PMW Associates completed face -to -face interviews with members of staff, the Recreation and Parks Commission, City Council and two focus groups comprised of local residents The written report of the consultant's findings was submitted to the City Manager in August 2002 Because the audit of the Recreation and Parks Department, like all other departmental audits undertaken in the City, focuses on a number of specific personnel issues, it has been staffs practice to analyze the findings and recommendations of the consultant and prepare an implementation plan that is distributed throughout the affected department during the implementation process Accordingly, staff has attached a copy of the audit implementation plan for the Council's review It should be noted also that the City Manager and Assistant City Manager have met with members of the department staff regarding the implementation plan and presented the plan to the Recreation and Parks Commission on September 18, 2002 As with previous department audits, it is staffs intention to implement this plan administratively and provide periodic updates about the process to the City Council and Recreation and Parks Commission Because significant work will be required to implement the audit appropriately, the Assistant City Manager will assist the Director of Recreation and Parks and the management staff of the department throughout the process Staff is recommending no action at this time, other than to receive and file the attached audit implementation plan 15 1 Recreation and Parks Department Audit Implementation Plan September 2002 Introduction: The following recommends a plan to implement the Recreation and Parks Audit completed by PMW Associates Staff has concluded that the majority of the audit recommendations will be implemented within one -year However, four of the recommendations will likely take 18- months and longer to fully complete Accordingly, this plan is organized in five separate "phases" ranging from an "immediate" priority to those that will take longer to implement. It should be noted that this plan seeks to eliminate the redundancies of the audit narrative and to organize the subsequent recommendations into a practical format Implementation Tasks: Phase I — Recommendations that will be implemented immediately 1 Submit bi- weekly memo to City Manager (approximately one page) outlining status of significant projects and issues Memo should focus on issues known to be of interest to CM and of issues and items that the Director feels CM should be aware This work should be done by Director personally and not delegated (Timeframe Immediate) 2 Director shall E -Mail members of Recreation and Parks Commission on selected issues, as needed (i e , incidents of graffiti in park, significant staff hirings and resignations, etc.) The guiding principal for this recommendation should be as follows. any issue that potentially could be asked of a Commissioner by a member of the City Council or public (Timeframe' Immediate) 3 The Recreation Superintendent, Parks Superintendent, and Community Cable Program Manager shall designate one person from each division to purchase needed supplies (Timeframe. Immediate) Phase II — Recommendations that will be implemented within 90 -days Assistant City Manager shall work with Department Director to implement elements of the team building workshop undertaken by Management Dynamics in 2001 A key element of the recommendations ansing from that team building is analysis and potential redistribution of duties and assignments currently carried out by the following positions Recreation Superintendent, Recreation Supervisors, Recreation Coordinators and Pool Manager The ACM and Director shall implement an appropriate exercise to determine how the job functions within the Recreation Division are carried out currently and to determine if some or all of those functions should be reallocated among existing positions (Timeframe 30 days) �JJ Request IT Division of Admm Services to create a "ALL REC COMMISSION" button on the Outlook program's list of programmed addresses ( Ttmeframe. 30 days) Develop staff report format for action items placed on the Recreation and Parks Commission Agenda for consideration ( Ttmeframe: 30 days) 4 Add a "Director's Report" section to Recreation and Parks Agenda Under this heading, Director should provide a written status on issues of concern to the Commission and Department. This will provide a formal mechanism for follow -up to Commission requests ( Ttmeframe 30 days) Director, Recreation Superintendent and Recreation Supervisors shall meet and resolve ongoing issues with "Rovers " Meeting shall identify specific tasks to be performed and method to ensure that tasks are being completed satisfactorily ( Ttmeframe 30 days) Recreation and Parks Director shall work with Assistant City Manager in seeking out appropriate training opportunities for the Department's managerial and supervisory staff Subsequent to the audit, it has become clear that such training should include basic managements skills, such as effective time management, appropriate delegation and establishing organizational priorities. It is likely that such training is needed immediately and shall be ongoing (Ttmeframe: 30 days and beyond) Schedule Field Trips for the members of the Recreation and Parks Commission and City Council to the Corporation Yard, facilities at Recreation Park and new facilities at the Freedom Park (Washington Park) site ( Ttmeframe 60 days) 8 Request IT Division to provide access to e-mail communications To address the needs of employees who do not require a separate workstations, request a computer workstation located in a common area for general use (Ttmeframe 90 days) Phase III — Recommendations that will be implemented within 6- months Schedule an outside vendor to provide remedial computer training for selected staff (Ttmeframe 6 months) Develop a specific departmental process for handling Capital Improvement Projects The process should include the following assessments- 1) Determine whether department is capable of handling project in house. If not, then it should shift to Public Works, 2) Ensure that Capital Project process addresses needs of Recreation and Parks and Public Works Departments 3) Process must ensure that local ordinances and state laws, such as CEQA, are followed (Ttmeframe 6 months) Determine in cooperation with the Public Works Director whether or not it would be appropriate for the Public Works Department to manage all "infrastructure" needs of the Parks and related facilities Recreation and Parks Director and Public Works Director i 5 ;; shall issue joint memorandum to City Manager making specific recommendations on the issue (Timeframe 6 months) 4. Director shall determine whether existing play equipment in the parks meets current state standards for safety. It may be necessary to contract for this service (Timeframe 6 months) 5 The Director shall work with the Public Works Department to explore the possibility of using the Administrative Specialist position in the Corporation Yard for basic support This will entail development of specific duties and a "meet and confer" responsibility with the City Employees' Association The Assistant City Manager and Director of Administrative Services will assist with the latter (Timeframe 6 months) 6 Director and Community Cable Coordinator shall determine whether the Program Specialist should be recommended as a full -time position prior to the FY 2003/04 budget cycle (Timeframe 6 months) Phase IV — Recommendations that will implemented within one -year 1 Complete policy that standardizes compensation for contract program instructors Process will require drafting a policy, obtaining approval from the Recreation and Parks Commission and approval from the City Council (Timeframe Six months to one -year) 2 Provide training to ensure that Director, Recreation Superintendent and Parks Superintendent understand and are able to implement departmental Capital Improvement Project Policy (Timeframe Six months to one -year) 3 Director shall work with the Administrative Services Department in formalizing the current process of training the Director, Recreation Superintendent and Recreation Supervisors on the City's budget processes Recommend that the Assistant Finance Director and Accounting Manager schedule an appropriate number of discussion meetings with the aforementioned staff (Timeframe. Six months to one -year) 4 Create a Customer Service Committee from among existing departmental staff Committee should be created within the year and charged with the task of developing appropriate levels of training for staff as it relates to providing Recreation and Parks Services and appropriate acknowledgement of employees providing outstanding customer service (Timeframe- Six months to one -year) 5 Install a door - opening device at the Joslyn Center (Timeframe. Six months to One- Year) 6 Director shall establish annual off -site "team building" sessions for key department staff However, it is recommended that such sessions should not be contemplated until after the first year of implementation of the audit conducted by PMW Associates.(Timeframe One -year and beyond) iJ Phase V — Recommendations that will be implemented within 18 months to two years 1 Customer Service Committee shall develop appropriate voice mail protocols and response times for implementation throughout the department (Timeframe 18 months) 2 Customer Service Committee shall develop questionnaires and surveys for internal and external customers gauging satisfaction in the following. department operations, park facilities and recreation programs and classes offered by the City (Timeframe 18 months and beyond) 3 The City's newsletter and recreation brochure will be combined this November Director shall develop a staff report for the Recreation and Parks Commission's consideration regarding the use of advertising in that publication to supplant costs (Timeframe 18 months) 4 Director shall utilize "focus group" process to investigate increased usage of the City's oceanfront (Timeframe Two years and beyond) '158 EL SEGUNDO CITY AGENDA ITEM STATEMENT COUNCIL MEETING DATE October 1, 2002 AGENDA HEADING Consent AGENDA DESCRIPTION* Consideration and possible action regarding approval of a $25,000 Professional Services Agreement with Business Productivity Services to provide professional services assisting with various technology protects RECOMMENDED COUNCIL ACTION: 1 ) Authorize City Manager to execute standard Professional Services Agreement with Business Productivity Services in an amount not to exceed $25,000 2 ) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The Information Systems budget Includes funds to supplement and assist permanent staff with various technology projects throughout the year Examples of technology projects in which staff needs technological assistance Include migration to Microsoft Windows 2000 server, developing a internal City Intranet, Improved Internet security, and improved network performance and security These are tasks that require specialized skills and training The City has used the services of Norm Thorn in the past for network consulting and to assist with various technological projects The requested $25,000 is to assist with various technology protects now and continuing into FY 2002 -2003 The services are budgeted and no new budget allocation will be required ATTACHED SUPPORTING DOCUMENTS "Exhibit A" Scope and Cost of Services FISCAL IMPACT Operating Budget $64,800 Amount Requested $25,000 Account Number 001- 400 - 2505 -6214 Project Phase. Provide consulting services for network performance improvements and other technology projects Appropriation required, No ORIG NA DATE 7; ./,/7� � 9 - 2 3 -off Bret M Plumlee, Director of Administrative Services REVIEWED Y DATE• Mary S nn, City Manager 9/23/02 11 45 AM 17 1 5',) l Exhibit A Scope and Cost of Services Norman R Thorn dba Business Productivity Systems proposes to provide consulting services to the City of El Segundo to perform the tasks listed below and other network administrative tasks, at an hourly rate of $75 per hour The total amount of this agreement will not exceed $25,000. 1 Provide consulting services for the migration from Microsoft Windows NT to Microsoft Windows 2000 Server on all of the City's servers 2 Provide consulting services for the selection, installation, and configuration of high -speed network switches 3 Develop and assist with the implementation of an internal City intranet 4 Provide consulting services for resolving other technical issues that may arise during the course of completing the previous tasks 9/23/02 11 45 AM G tUj EL SEGUNDO CITY COUNCIL MEETING DATE. October 1, 2002 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Calendar AGENDA DESCRIPTION Consideration and possible action regarding the implementation of job classification and salary range changes in the 2002 -03 fiscal year operating budget RECOMMENDED COUNCIL ACTION. Adopt the resolution establishing 1) a salary range for the new fob classification of Library Network Assistant and 2) a revised salary range for the class of Deputy City Clerk Approve the proposed class specification for Library Network Assistant Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION- On September 17, 2002, the City Council adopted the 2002 -03 fiscal year operating budget Approval of the class specification for Library Network Assistant and adoption of the resolution establishing salary ranges for Library Network Assistant and Deputy City Clerk is necessary in order to implement the changes and to allow the Human Resources Division to initiate the recruitment, testing and selection process for the new fob classification of Library Network Assistant - Please refer to attachment - ATTACHED SUPPORTING DOCUMENTS: 1 Resolution establishing basic monthly salary ranges 2 Proposed class specification for Library Network Assistant FISCAL IMPACT: $1,500 included in the FY 2002 -2003 Budget Operating Budget Amount Requested Account Number. Project Phase - Appropriation Required- _Yes X No ORIGINATED: DATE. /V j-ZS -0L Bret M Plumlee, Director of Administrative Services REVIEWED BY- DATE• Strenn '/;2_-5/-0/2, agmda3% �6 1 18 BACKGROUND & DISCUSSION (continued) Deputy City Clerk As part of the preliminary budget preparation process, Human Resources Division staff conducted an analysis of the Internal salary relationship of the Deputy City Clerk and Deputy City Treasurerjob classifications As a result of that analysis, the classification of Deputy City Clerk was proposed for an increase of approximately 7 -1/2% and a placement approximately 5% below the related mid- management classification of Deputy City Treasurer Library Network Assistant For the last several years the Library has utilized a part-time, 20 -hour per week position to provide day -to -day operational and technical support for all Library automated programs, including the in -house operating system, Innopac, public and staff microcomputers, Internet services and specialized CD Rom information resources, to provide support to staff, and to coordinate the Installation, maintenance and repair of all Library computer hardware Library management staff has determined that their current and evolving computer technology requirements necessitate additional hours and sophistication on the part of the position incumbent It is anticipated that the change to a full time, 40 -hour per week position with benefits and merit system status will attract and retain a highly competent individual The job classification will be allocated to the CEA bargaining unit and will be subject to a 3% increase according to the Memorandum of Understanding with the City effective with the payroll beginning October 5, 2002 The total number of budgeted permanent employees in the Library will not change as a result of the establishment of this job classification In conjunction with the retirement of a long -time Library Assistant, staff determined that the full -time position was no longer needed to support the Library's purchasing and acquisition systems The fiscal Impact of these two positions is $1,500 and is included in the FY 2002 -2003 Budget i6� RESOLUTION NO. A RESOLUTION ESTABLISHING A SALARY RANGE FOR THE NEW JOB CLASSIFICATION OF LIBRARY NETWORK ASSISTANT AND A REVISED SALARY RANGE FOR THE JOB CLASSIFICATION OF DEPUTY CITY CLERK BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council approves the following basic monthly salary range for the new fob classification of Library Network Assistant STEP A STEP B STEP C STEP D STEP E Range 22 $2876.82 $302246 $317548 $3336.23 $350513 SECTION 2 The City Council approves the following basic monthly salary range for Deputy City Clerk STEP A STEP B STEP C STEP D STEP E Range 36M $4064.97 $427076 $448696 $4714.12 $495277 SECTION 3 The City Clerk will certify to the passage and adoption of this Resolution, will enter the same in the book of original Resolutions of said City, and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, m the minutes of the meeting at which the same is passed and adopted PASSED AND ADOPTED this 1st day of October , 2002 ATTEST Cindy Mortesen, City Clerk APPR, Mark C z Mike Gordon, Mayor i63 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2002, and the same was so passed and adopted by the following vote NOES ABSENT: ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of , 2002 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) �s�i EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION, MEETING DATE October 1, 2002 AGENDA HEADING. New Business Consideration and possible action regarding approval of a water purchase agreement (Fiscal Impact = $4,590,000 annually for five (5) years) COUNCIL ACTION Recommendation —(1) Authorize the City Manager to execute a five (5) year agreement to purchase water from the West Basin Municipal Water District (WBMWD) for $22,950,000, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION* The City of El Segundo purchases water from the West Basin Municipal Water District This past year, the City purchased 8,991 acre -feet of potable water and 7,990 acre -feet of reclaimed water (Background & discussion continues on the next page....) ATTACHED SUPPORTING DOCUMENTS. West Basin letter and agreement FISCAL IMPACT. Operating Budget Amount Requested. Account Number: Protect Phase: Appropriation Required. ORIGINATED BY. A $8,100,000 $4,590,000 (annually) 501 - 400 - 7102 -6285 W. DATE September 23, 2002 Andres Santamana, Director of Public Works REVIEWED BY. DATE Mary Strenn, Page 1 of 3 7/ 20021001 - Water Purchase Agreement (WBMWD) 1rJ 19 BACKGROUND & DISCUSSION (continued): The Metropolitan Water District of Southern California (MWD) supplies water to the WBMWD, which in turn supplies water to the City This agreement will provide the City the opportunity to purchase 9,000 acre -feet of potable water every year for five (5) years at a cost of $510 per acre -foot (Tier 1) If potable water use increases, the cost to purchase additional water would be at the rate of $591 per acre -foot (Tier 2) This agreement states that the City would be committed to pay for the 9,000 acre -feet whether this water was used or not In effect, the agreement provides a steady stream of revenue to WBMWD Each year, the City would have the opportunity to revise its water use estimate for the following year to match its anticipated use The amount of potable water used is decreasing because of the higher use of reclaimed water Future developments in the City, such as the proposed El Segundo Corporate Center, would increase the potable water use Negotiations are currently under way for the leasing of 4,601 acre -feet of water rights for use by the future water well The City currently has 953 acre -feet, which would bring the total to 5,554 acre -feet for water well use Of this amount, 4,700 acre -feet would be useable for drinking after treatment The water well project could be operational within a year and a half after the leasing agreement is approved Once the water well is operational, the water purchased from WBMWD could decrease from 9,000 acre -feet to 4,300 acre -feet The cost of water well water is estimated to be $657 per acre -foot A Current (no longer offered) B Agreement (without Water Well) C Agreement (with Water Well) Quantity Cost Quantity Cost Quantity Cost 9,000 AF x $528 $4,752,000 9,000 AF x $510 $4,590,000 9,000 AF 4,300 AF x $510 $2,193,000 4,700 AF x $657 $3,087,900 Total $5,280,900 Page 2 of 3 20021001 — Water Purchase Agreement (WBMWD) J. �i Option B Provides sufficient potable water for the near future but is wholly dependent on imported water If more water is used, the cost will increase to $591 per each additional acre -foot Option C Costs more at this time, but provides an independent source of water If the water well water is reduced due to maintenance or content, then additional purchase of imported water will cost $591 per acre -foot Also, any amount over the total provided by both the water well and the imported water would be at the $591 per acre -foot rate Recommendation: It is recommended that the water purchase agreement be approved to provide waterto the City Every year, an analysis will be made to determine the following year's water needs in order to minimize the costs Once the water well is operational, then a decision can be made as to the use of the quantities of imported water and well water In the future, water may become available from a water salinization plant that is being proposed to be built at a nearby power plant This option will be explored at that time Page 3 of 3 20021001 —Water Purchase Agreement (WBMWD) PURCHASE AGREEMENT FOR IMPORTED WATER TO BE PROVIDED BY WEST BASIN MUNICIPAL WATER DISTRICT PURCHASER: City of El Se-gundo BASE ALLOCATION: 15,000 acre -feet TIER 1 ANNUAL MAXIMUM (90% of Base Allocation): 13,500 acre -feet PURCHASE COMMITMENT (60% of Base Allocation x 5): 45.000 acre -feet TERM: 5 years EFFECTIVE DATE: January 1, 2003 Definitions of capitalized terms used in this Purchase Agreement are provided in Exhibit 1 COMMITMENTS District agrees to sell Imported Water to Purchaser up to the Tier 1 Annual Maximum amount at the then current Tier 1 Rate Imported Water sold to Purchaser in an amount greater than the Tier 1 Annual Maximum shall be sold at the Tier 2 Rate 2 Purchaser agrees to purchase no less than the Purchase Commitment of Imported Water from District during the Term 3 If Purchaser's actual Imported Water purchases during the Term are less than the Purchase Commitment, Purchaser agrees to pay District the undelivered balance of the Purchase Commitment at the average of the Tier 1 Supply Rate in effect during the Term Purchaser agrees to pay such amount to District no later than six months after billing 4 The rates applicable to Imported Water under this Purchase Agreement could change from time to time as determined by the District's Board of Directors The rates as of the effective date of this Purchase Agreement are shown in Exhibit 1 AMENDMENTS AND RENEWALS Not later than August 1 of each year during the Term, Purchaser may provide a written request to District to change the Base Allocation for the following calendar year The process for making the change is described in Exhibit 2 District shall determine whether such request, and any similar requests from other purchasers, can be accommodated District shall notify Purchaser in writing no later than October 31 of that year as to its determination regarding the request An adjustment to a Purchaser's base allocation will be reflected in an amendment to the Purchase Agreement, to be effective the first day of the calendar year following the request 16V Not later than December 31, 2007, Purchaser may provide written notice to District of its determination to extend this Purchase Agreement WATER SERVICE The Metropolitan Water District of Southern California (Metropolitan) supplies Imported Water sold by the District under this Purchase Agreement Metropolitan shall use its reasonable best efforts to deliver water when needed by the Purchaser during the Term There shall be no default by the District under this Purchase Agreement if Metropolitan fails to deliver water to the Purchaser 2 Purchase Agreement does not convey any right or confer any entitlement to Purchaser to receive Imported Water through Metropolitan's distribution system 3 Imported Water delivered to the Purchaser under this Purchase Agreement shall be subject to reduction in accordance with the policies and principles governing the allocation of water by Metropolitan to its member agencies In the event Metropolitan's board determines to reduce, interrupt or suspend deliveries of Imported Water, any outstanding balance of the Purchase Commitment at the end of the Term shall be reduced by the reduction in Imported Water made available to the Purchaser under this Purchase Agreement MISCELLANEOUS This Purchase Agreement will apply to and bind the successors and assigns of the Purchaser and District This Purchase Agreement is executed by the duly authorized officers of the West Basin Municipal Water District and the City of El Segundo to be effective January 1, 2003 WEST BASIN MUNICIPAL CITY OF EL SEGUNDO WATER DISTRICT SO By Darryl G Miller General Manager Title , i 6 aPP_ ?j CITY ATTORN Exhibit 1 Imported Water Purchase Agreement DEFINITIONS "Base Allocation" means the Purchaser's share of the District's base amount with Metropolitan (defined as the "Initial Base Demand" in the District's purchase order with Metropolitan) The Purchaser's Base Allocation is used to calculate both the Tier 1 Annual Maximum (90% of Base Allocation) and the Purchase Commitment (60% of Base Allocation times five) Initially, the Base Allocation is determined as the five -year average of Purchaser's non - surplus imported water purchases from District, from fiscal years ending 1997 through 2001, plus a prorated adjustment to account for the District's Initial Base Demand As described in the Adjustments and Renewals section above, Base Allocation may be increased or decreased if the District can accommodate a Purchaser's request "Imported Water" means imported water supplied by Metropolitan and sold by the District to Purchaser Imported Water does not include Long -Term Seasonal Storage Service and other surplus categories of supplies "Purchaser" means a customer of the District that has entered into a Purchase Agreement with the District "Purchase Commitment" means the amount of Imported Water that Purchaser agrees to purchase from District Purchase Commitment must be at least 60% of the Base Allocation times five Deliveries of surplus imported water supplies, including but not limited to Long -Term Seasonal Storage Service, will not count towards the Purchase Commitment "Term" means the term of this Purchase Agreement as specified above "Tier 1 Annual Maximum" means an amount equal to 90% of the Base Allocation "Tier 1 Rate" means the price charged Water to Purchaser in an amount up to Tier 1 Rate is $510 per acre -foot by the District for deliveries of Imported the Tier 1 Annual Maximum The initial "Tier 2 Rate" means the price charged by the District for deliveries of Imported Water to Purchaser in an amount greater than the Tier 1 Annual Maximum The initial Tier 2 Rate is $591 per acre -foot "Tier 1 Supply Rate" means Metropolitan's per acre -foot Tier 1 Supply Rate, as determined from time to time by Metropolitan's Board of Directors The initial Tier 1 Supply Rate is $73 per acre -foot "Tier 2 Supply Rate" means Metropolitan's per acre -foot Tier 2 Supply Rate, as determined from time to time by Metropolitan's Board of Directors The initial Tier 2 Supply Rate is $154 per acre -foot r� .i 1 6 Exhibit 2 Imported Water Purchase Agreement BASE REALLOCATION PROCESS Background In order to receive a greater amount of Tier 1 water for its customers, the District will commit to purchasing supply from Metropolitan It is the District's goal that the sum of Purchase Commitments of the District's customer agencies must always equal the District's commitment to Metropolitan The Base Allocations and the Reallocation process are intended to maintain a full allocation of the District's Tier 1- priced water to all Purchasers (customer agencies that have entered into Purchase Agreements with the District) in an objective manner The Base Allocation determines the Purchase Commitment (60% of Base Allocation times five) and Tier 1 Annual Maximum (90% of Base Allocation) for the Purchaser Reallocation Process Outline • District considers Purchasers' requests for adjustment annually and must receive requests by August 1 After August 1, District will compare any request(s) for increase in Base Allocation to any request(s) for decrease The District will accommodate requests to the extent that the total of base allocation increases does not exceed the total of base allocated decreases (see General Notes 1,2 above) If more than one Purchaser requests an increase or decrease, adjustments will be made on pro -rata basis according to each Purchaser's relative share of the total request (see Reallocation Example below) • District will respond in writing to a Purchaser's request by October 31 The Purchaser could receive less as an adjustment than what was requested Reallocation Example 17.;. Initial Base AF Request AF) Rel. Share Adjustment AF New Base AF Purchaser A 3,000 -500 588% -382 2,618 Purchaser B 1,700 -350 412% -268 1,432 Total of Re uests for Decrease = -850 100% -650 Purchaser 500 +100 154% +100 600 Purchaser 650 +250 385% +250 900 Purchaser 420 +300 461% +300 720 Total of Requests for Increase = +650 100% +650 Total Base 1 6,270 6,270 17.;. i� West Basin Municipal Water District 17140 S Avalon Blvd • Suite 210 • Carson, CA 90746 -1296 telephone 310 - 217 -2411 • fax 310 - 217 -2414 August 20, 2002 Mr. Andy Santamaria Public Works Director City of El Segundo 350 Main Street El Segundo, CA 90245 -3895 Dear Mr. Santamaria: RECEIVED. AUG 2 2 2002 PUBLIC WORKS 6NGINEERINQ Imported Water Purchase Agreement — Request for Signature Your agency has elected to sign a voluntary Imported Water Purchase Agreement (Agreement) with West Basin Municipal Water District. The Agreement establishes a customer's annual allocation of lower priced water (Tier 1) and its commitment to purchase a total amount of imported water from the District over the five -year term. Without an Agreement, a customer would pay a higher price (Tier 2) for firm purchases from the District Enclosed as Attachment A is the final Agreement With a Base Allocation that meets your agency's request (the Base Allocation determines both the annual Tier 1 amount and the total commitment). Attachment B shows three revisions made to the draft Agreement language sent to you in June 2002. These revisions, which have been incorporated into Attachment A, are adopted from similar revisions made to the District's Purchase Order with the Metropolitan Water District and should benefit the Purchaser. Please sign the final Agreement and return the original to the District by September 21, 2002 The District will then send your agency a copy of the final executed Agreement. Sincerely, Darryl G Miller General Manager FP ss F \users \shared \word \990wba19 Enclosures Darryl G Miller, Ge aima ger G R�6d 172 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE October 1, 2002 AGENDA HEADING: New Business Consideration and possible action regarding - (1) waiving first reading and Introducing an ordinance to adopt the 2001 California Building Code, Volumes I, II, and III, 2001 California Mechanical Code, 2001 California Electrical Code, 2001 California Plumbing Code, 2001 California Fire Code, 2000 Uniform Fire Code, 2001 California Energy Code, and the 1997 Uniform Administrative Code, (2) set a public hearing for October 15, 2002, RECOMMENDED COUNCIL ACTION: Recommendation — (1) to waive first reading and introduce an ordinance to adopt the 2001 California Building, Mechanical, Electrical, Plumbing, Fire, and Energy Code, 2000 Uniform Fire Code, and the 1997 Uniform Administrative Code, (2) set a public hearing for October 15, 2002, and (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: (Continued on next page) ATTACHED SUPPORTING DOCUMENTS' (Draft) Ordinance No _ Adopting 2001 California Building Code, Volume I, II, and III with Amendments (Draft) Ordinance No (Draft) Ordinance No (Draft) Ordinance No. (Draft) Ordinance No (Draft) Ordinance No (Draft) Ordinance No. with Amendments FISCAL IMPACT: Adopting 2001 California Mechanical Code with Amendments Adopting 2001 California Electrical Code with Amendments Adopting 2001 California Plumbing Code with Amendments Adopting 2001 California Energy Code Adopting 1997 Uniform Administrative Code with Amendments Adopting 2001 California Fire Code and 2000 Uniform Fire Code Capital Improvement Program N/A Amount Requested- N/A Account Number- N/A Project Phase N/A Appropriation Required: No BY: Director Community Economic, and Development Services Depa REVIEWED BY. DATE: all .L 7 3 BACKGROUND & DISCUSSION (continued) INTRODUCTION Every three years the State of California adopts the model building codes (budding, plumbing, mechanical, electrical, fire etc) After this occurs, all local government agencies have 180 days to adopt the State codes and add their local amendments. The California State Budding Standards Commission requires all jurisdictions throughout the State of California to begin enforcing the latest edition of the California codes on November 1, 2002 Staff recommends City Council adopt these codes with amendments with an effective date of November 1, 2002 consistent with the State requirement The California code series provides the minimum standards for any budding or structure which is erected, constructed, altered or demolished. Staff is recommending amendments to both the building and fire codes to protect the welfare of the occupants and to ensure the economic viability of the community PROPOSED AMENDMENTS Both the Budding Safety Division and Fire Department staff are proposing amendments to the California Building Code and the California Fire Code The building code amendments proposed will have a minor affect on wood construction and a slightly greater effect on steel frame construction The fire code amendments create new requirements for "mid rise" buildings between 55 to 75 feet in height These amendments will only affect new construction and substantial remodels, and not be retroactive to existing buildings (For reference purposes the Atrium budding, by Continental Development Corporation, and 999 Sepulveda Blvd, by Kilroy Realty, has engineered their buildings to be in compliance with the latest code requirements in steel structural design ) WHY WE NEED BUILDING CODE AMENDMENTS In 1994, the Northridge earthquake caused over $44 billion in damage effecting over 29,000 buildings and structures One of the most significant findings that resulted from investigating the damaged buildings was that steel- framed buildings performed poorly A number of steel framed buildings suffered extensive damage that was very costly to repair. A lot of research has been conducted on the performance of steel framed buildings resulting in new code language and requirements There are three different recognized building code authorities throughoutthe United States each with their own code standard These three budding authorities have joined together to create one standardized set of codes, the International Code which is produced by the International Code Council Currently all states in the country except for six will adopt at least one of the international codes from the series. California is one of the exceptions and has refused to adopt latest 2000 International Code. Instead the state has readopted the old 1997 Uniform Budding Code which we currently enforce Because California has now fallen behind in the implementation of the latest code technology, by not adopting the International Code series, staff is proposing several structural amendments that will maintain the City of El Segundo at a high code standard and meet the structural requirements as set in the International Budding Code. The amendments have been researched by the regional code change committee and will be COUNC& AUGUST 08039UWW0730.0211 NAM) 3 7 , .l 1 `L adopted by several cities in the LA region. Staff is recommending that this city adopt the amendments as well. WHY WE NEED FIRE CODE AMENDMENTS The model building and fire codes provide special language for the construction of buildings over 75 feet in height These buildings were classed as "high rise" buildings This special language required high rise buildings to add very expensive safety elements to protect the occupants in an emergency situation In the past, El Segundo Fire Department did not have a ladder that could reach a building that was 75 feet in height To mitigate this condition and safeguard the well being of the building occupants, City Council passed an ordinance that lowered the high rise requirements to 55 feet In past six years El Segundo purchased a state of the art 100 feet truck ladder that will now be able to reach 75 feet buildings. Therefore, staff proposes a change to the high rise requirement by raising the height back to 75 feet and adding new "mid rise" requirements. This new requirement will allow developers to realize a cost savings for buildings under 75 feet. FISCAL IMPACT TO DEVELOPERS To understand the financial impacts of these proposed amendment to the cost of construction, staff assumed the construction of a new 3,000 square foot home and a new five story office budding. The amendments that relate to wood construction would increase the cost of construction by an additional $100 to $500 depending on the nature of the design 2 The amendments that relate to steel frame construction would increase the cost of construction by an additional 1% to 1 5% depending on the nature of the design. 3. The amendments that relate to mid rise buildings would decrease the cost of construction by 0 5% to 1 % depending on the nature of the design. CWNCIL AUGUST0003(TeM 07 36021100 AM) 17 5 ORDINANCE NO. 2002- AN ORDINANCE INCORPORATING THE 2001 CALIFORNIA BUILDING CODE VOLUMES I, II, AND III ( "CBC ") BY REFERENCE AND AMENDING THE CBC BASED UPON LOCAL CLIMATIC, TOPOGRAPHIC, AND GEOGRAPHICAL CONDITIONS. The council of the city of El Segundo does ordain as follows SECTION 1. FINDINGS. The City Council finds and declares as follows. A In accord with Health & Safety Code § 17958 7, it is in the public interest to adopt the 2001 Edition of the California Building Code Volumes I, II, and III ( "CBC ") with the changes set forth in this Ordinance. B Pursuant to the requirements of Health & Safety Code § 17958 7, the City Council finds the following. 1. There are local geographical conditions justifying the CBC amendments set forth below. Specifically, the City is located in an area with a high probability for a severe seismic event Studies resulting from the 1994 Northridge Earthquake determined that additional structural requirements in the City's building codes are needed to give buildings a reasonable degree of structural integrity to help protect public health and safety in the event of a seismic event, There are local topographical conditions justifying the CBC amendments set forth below The City has hillside and flat land developments that require special drainage precautions Structures would be subject to water damage without special requirements addressing site drainage. The City has a mixture of structures with varying heights that make fire suppression response difficult. Occupants of structures may be subject to fire and smoke hazards. C. The specific amendments of the CBC that fulfill this requirement are- 1. CBC §§ 209 -H to 214 -M define additional structures that are subject to the fire safety requirements in this code, CBC §§ 1612 2 1 to 3310.2 regulate the means of construction, load calculations, and other, miscellaneous, matters needed to strengthen the structural integrity of structures subject to the ESMC D Based upon the foregoing findings, the changes made to the CBC by this Ordinance are reasonably necessary to provide sufficient and effective protection of life, health and property Page 1 of 26 17G) SECTION 2. El Segundo Municipal Code ( "ESMC ") § 13 -1 -1 is amended in its entirety to read as follows: "13 -1 -1 ADOPTION OF CALIFORNIA BUILDING CODE, 2001 EDITION. Pursuant to California Government Code § 50022.2, the California Building Code, 2001 Edition, Volumes I, II, and III published at Title 24, Part 5, of the California Code of Regulations, including Appendices Al2 Div 11, At 5, A18, A29, A31 Div II, A31 Div III, A33, A34 Div II, A34 DIII ( "CBC ") is adopted by reference, subject to the amendments, additions and deletions set forth below. One true copy of the CBC, is on file in the office of the Building Official and is available for public inspection as required by law " SECTION 3 ESMC § 13 -1 -2 is amended in its entirety to read as follows "13 -1 -22 DELETIONS TO THE CODE- Table No. I-A, entitled Building Permit Fees, of the CBC is deleted. Fees will be established by city council resolution " SECTION 4. ESMC § 13 -1 -2 is amended in its entirety to read as follows "13 -1 -2: AMENDMENTS TO THE CODE: CBC § 107 3 is amended to read as follows 107 3 Plan Review Fees When submittal documents are required by Section 106.3.2, a plan review fee must be paid contemporaneously at the time of submitting documents for plan review Plan review fees are 65 pe °~* of the building permit fee as shown in T ble'- -A,set by resolution The plan review fees specified in this section are separate fees from the permit fees specified in Section 107.2 and are in addition to the permit fees When submittal documents are incomplete or changed so as to require additional plan review or when the project involves deferred submittal items as defined in Section 106.3.4.2, an additional plan review fee will be charged at the rate shewn ., T °'m ale�set by resolution. CBC § 209 -H is amended to read as follows Sec. 209 -H. HIGH -RISE BUILDING is any building having a floor or floors used for human occupancy located more than 75 feet (22,860 mm) above the lowest level of fire department access Measurement will be from the underside of the roof or floor above Page 2 of 26 f the topmost usable space to the lowest fire apparatus access road level or building access, as defined in Section 203 -B, whichever is lower. CBC § 213 -L is added to read as follows: Sec 213 -L. LOW -RISE BUILDING is any building that is less than four stones in height from the lowest level of fire department access. Measurement will be from the underside of the roof or floor above the topmost usable space to the lowest fire apparatus access road level or building access, as defined to Section 203 -13, whichever is lower CBC § 214 -M is added to read as follows Sec. 214 -M. MID -RISE BUILDING is any building having space used for human occupancy four complete stones or more in height while being 75 feet (22,860 mm) or less in height and not defined as a high -rise building by Section 209 -H Measurement will be from the underside of the roof or floor above the topmost usable space to the lowest fire apparatus access road level or building access, as defined in Section 203 -B, whichever is lower. CBC § 1402 4 is amended to read as follows 1402.4 Dampproofing Foundation Walls. Unless otherwise approved by the building official, foundation walls enclosing —;mss usable space below finished grade must be waterproofed or dampproofed outside by apprR*ed methods and fna4enals in accordance with Appendix Chapter 18 " CBC § 1612 2 1 is amended to read as follows- 1612.2.1 Basic load combinations. Where Load and Resistance Factor Design (Strength Design) is used, structures and all portions thereof must resist the most critical effects from the following combinations of factored loads: 1 4D (12 -1) 1.2D + 1.6L + 0 5 (L, or S) (12 -2) 1 2D + 16 (L, or S) + (f, L or 0 8 W) (12 -3) 1 2D + 1 3W+ (f, L + 0 5 (L, or S) (12 -4) 1 2D + 1 0E + (Ti L + f2 S) (12 -5) 0 9D1 e (I Oar 1 349 0 ry-6) 0 9D t (1.0aEh or 1 3M (12 -6) WHERE: E = load effects of earthquake, or related internal moments and forces. Eh = the earthauake load due to the base shear, V. as set forth in Section 1630 2 or the design lateral force. Fe, as set forth in Section 1632 Page 3 of 26 A 78 fl = 1.0 for floors in places of public assembly, for live loads in excess of 100 psf (4 9 kN /m2 ), and for garage live load, f$ = 0.5 for other live loads fZ = 0 7 for roof configurations (such as saw tooth) that do not shed snow off the structure, fZ = 0 2 for other roof configurations. EXCEPTIONS: 1 Factored load combinations for concrete per Section 1909 2 where load combinations do not include seismic forces 2 3- Where other factored load combinations are specifically required by the provisions of this code. CBC § 1629.4 2 is amended to read as follows 1629.4.2. Seismic Zone 4 near - source factor. In Seismic Zone 4, each site must be assigned a near - source factor in accordance with Table 16 -S and the Seismic Source Type set forth in Table 16 -U The value of No used in determining Ca need not exceed 1 1 for structures complying with all the following conditions- 1 The soil profile type is Sa, SB, SC or SD 2 p =10. 3 Except in single -story structures, Group R, Division 3 and Group U, Division 1 Occupancies, moment frame systems designated as part of the lateral- force- resisting system must be special moment - resisting frames. 4. The provisions m emeeptiens to Seetien 221.7 5 Sections 9.6a and 9.6b of AISC - Seismmc Part I do not apply, except for columns to one -story buildings or columns at the top story of multistory buildings 5 None of the following structural irregularities is present Type 1, 4 or 5 of Table 16 -L, and Type 1 or 4 of Table 16 -M CBC § 1630.8 2.2 is amended to read as follows 1630.8.2.2 Detailing requirements in Seismic Zones 3 and 4. In Seismic Zones 3 and 4, elements supporting discontinuous systems must meet the following detailing or member limitations 1 Reinforced concrete or reinforced masonry elements designed primarily as Page 4 of 26 t �.1 axial -load members must comply with Section 19214 4.5 2 Reinforced concrete elements designed primarily as flexural members and supporting other than light -frame wood shear wall systems or light -frame steel and wood structural panel shear wall systems must comply with Sections 1921.3 2 and 1921.3 3 Strength computations for portions of slabs designed as supporting elements includes only those portions of the slab that comply with the requirements of these Sections 3 Masonry elements designed primarily as axial -load carrying members must comply with Sections 2106 1 12.4, Item 1, and 2108 2 6.2.6 4 Masonry elements designed primarily as flexural members must comply with Section 2108.2 6 2.5 Mr �.� 6. Steel elements designed primarily as flexural members or trusses must have bracing for both top and bottom beam flanges or chords at the location of the support of the discontinuous system and must comply with the requirements of ce„tien 2213.7 + z, RISC- Seismic Part I, Section 9.4b 7. Wood elements designed primarily as flexural members must be provided with lateral bracing or solid blocking at each end of the element and at the connection location(s) of the discontinuous system CBC § 1630 10 2 and 1630 10.3 are amended to read as follows: 1630.10.2 Calculated. Calculated story drift using 4M cannot exceed 0 025 times the story height for structures having a fundamental period of less than 0.57 second For structures having a fundamental period of 0.5-7 second or greater, the calculated story drift cannot exceed 0 020 /T 173 times the story height. (Note Exceptions to remain unchanged) 1630.10.3 Limitations. The design lateral forces used to determine the calculated drift may disregard the limitations of Formula (30 -6) and (30 -7) and may be based on the period determined from Formula (30 -10) neglecting the 30 or 40 percent limitations of Section 1630.2.2, Item 2. Items 4 and 7 of CBC § 1633.2 9 of the CBC are amended to read as follows: 4 Diaphragms supporting concrete or masonry walls must have continuous ties or struts between diaphragm chords to distribute the anchorage forces specified in Page 5 of 26 �. 8 � Section 1633.2.8. The spacing of continuous ties must not exceed 25 feet (7620 mm ) Added chords of subdiaphragms may be used to form subdiaphragms to transmit the anchorage forces to the main continuous crossties The maximum allowable diaphragm shear used to determine the depth of the subdianbragm must not exceed 300 pounds per foot (4 38 kN /m). The maximum length -to -width ratio of the wood structural subdiaphragm must be 2'/2 1. 7 In structures in Seismic Zones 3 and 4 having a plan irregularity of Type 2 in Table 16 -M, diaphragm chords and drag members must be designed considering independent movement of the projecting wings of the structure. Each of these diaphragm elements must be designed for the more severe of the following two assumptions Motion of the projecting wings in the same direction Motion of the projecting wings in opposing directions EXCEPTION: This requirement may be deemed satisfied if the procedures of Section 1631 in conjunction with a three - dimensional model have been used to determine the lateral seismic forces for design When designing the diaphragm to comply with the requirements stated above, the return walls and fins /canopies at entrances must be considered Seismic compatibility with the diaphragm must be provided by either seismically isolatmg the element or by attaching the element and integrating its load into the diaphragm Table 16 -N of the CBC is amended to read as follows TABLE 16 -N — STRUCTURAL SYSTEMS' BASIC STRUCTURAL SYSTEM' LATERAL- FORCE - RESISTING SYSTEM DESCRIPTION R ❑ HEIGHT LIMITFOR SEISMIC ZONES3AND 4 ffieet) x 304.8 for mm 1 Bearing wall system L Light formed walls wuh shear panels a Wood structural panel walls for structures three stories 55 28 65 or less b. AR other hghtframed walls 45 2.8 65 2 Shear wits a Concrete 45 28 160 b Masonry 4.5 28 160 3 Light steel framed bearing walls with tensmnonly bracing 2.8 22 65 4 Braced frames where bracing carries gravity food a Steel b. Concrete' 44 22 160 a Heavy tunber 2.8 22 - 28 22 65 Page 6 of 26 181 1 Budding frame system I Steel eccentrically braced fume (EBF) 70 2.8 240 2 Light framed wags with shear panels. a Wood structural panel walls for structures three stories 65 28 65 or less b. All other light framed walls 5.0 28 65 3 Shear walls a Concrete 55 28 140 b. Masonry 55 28 160 4 Ordinary braced frames a smell 534 2 2.2 35 "160 h. Concrete' 56 22 - a Heavy timber 56 22 65 5 Special concentrically braced frames a Steel 64 2.2 240 3 Moment- resatingframe I Special moment- resistngframe(SMRF) system a Steel 85 28 NL. b Concrete 85 2.8 NL. 2 Masonry moment - resisting wall frame (MMRWF) 65 28 160 3 Cone+eMi Intermediate moment- resishng frame (IMRF)' a Steef 45 28 35' b. Concrete! 5.5 T8 - 4 Ordinary moment- resunng frame (OMRF) a Steel' L.L4 S 28 160 4 b. ConereW l- 35 2.8 - 5 Special truss moment frames of steel (STMF) 6.5 2.8 240 4 Dual systems 1. Shear walls a Concrete with SMRF 8.5 28 N L b. Concrete with steel OMRF Not Permated 4.2 28 160 c. Concrete with concrete 613RF 65 28 160 it Masonry with SMRF 5.5 2.8 160 e. Masonry with steel OMRF (Not Permitted) 42 28 160 f Masonry with concrete IMRF 3 42 2.8 - g Masonry with masonry MMRWF 60 28 160 2 Steel EBF a. With steel SMRF 8.5 2.8 N.L. b With steel OMRF (Not Permated) 42 2.8 160 3 Ordinary braced frames (Not Permatedl a Steel with steel SMRF 65 28 N L b Steel with steel OMRF 4.2 28 160 c Concrete with concrete SMRF 65 28 - d Concrete with concrete IMRF 4.2 28 - 4 Special concentrically braced frames a Steel with steel SMRF 75 28 N.L b Steel with steel OMRF (Not Permated) 42 28 160 5. Steel IMRF 6yog mined 5. Cantilevered column 1. Cantilevered column elements 2.2 2.0 35 budding systems 6. Shear wall -frame 1 Concrete 55 28 160 interaction systems 7. Undefined systems See Section 1629 6 7 and 1629 9 2 - - - N L — no limit ' See Section 1630 4 for combination of structural systems n Basic structural systems are defined in Section 1629 6 ' Prohibited in Seismic Zones 3 and 4 i Includes precast concrete conforming to Section 19212 7 ' Prohibited in Seismic Zones 3 and 4, except as permitted in Section 1634 2 6 QFdainey moment Fesisting frames m ginsime Zone 1 meeting the Fequirements of Seetion 2214 6 may use a R value of 8 In Seismic Zone 4 steel IMRF. OMRF and Ordinary Braced Frames are permitted as follows Steel IMRF are permitted for building§ 35 feet or less in height and the dead load of the roof, walls or floors not exceeding 35 osf each or for single -story buildings 60 feet or less in height with the dead load of the roof not exceeding 15 osf each and where the moment ioints of field connections are constructed of bolted end plates " Steel OMRF are permitted for buildings 35 It or less in height with the dead load of the roof, walls or floors not exceeding 15 osf each or single -story buildmas 60 lit or less . in height with th_e dead load of the roof or walls not exceedma 15 osf each and where the moment mints Page 7 of 26 18� of field connections are constructed of bolted end plates or single -family dwellings using light frame construction with R =3 0 and 11 = 22 ` Steel Ordinary Braced Frames are permitted for structural systems 35 ft or less in height or venthouse structures or smote -story buildings 60 ft or less in height with the dcgd]oad fo the roof or walls not exceeding 15 psf each ' Total height of the building including ca nflevered columns ' Prohibited to Seismic Zones 2A, 213, 3 and 4 See Section 1633 2 7 CBC § 1701.5, items 5 2 and 11 of the CBC are amended to read as follows 5 2 Lateral force resisting frames. During the welding of speetal t i&ment lateral force resisting steel frames. In addition to Item 5 1 requirements, nondestructive testing as required by Section 1703 of this code. 11 Piling, drilled piers, and caissons and connecting grade beams. During driving and testing of piles and construction of cast -in -place drilled piles or caissons and connecting grade beams See Items 1 and 4 for concrete and reinforcing steel inspection CBC § 1702 is amended to read as follows SECTION 1702 -- STRUCTURAL OBSERVATION Structural observation must be provided in Seismic Zone 3 or 4 when one of the following conditions exists The structure is defined in Table 16 -K as Occupancy Category I, II or III, 2 The structure is required to comply with Section 403 3. The structure is in Seismic Zone 4 X. as set f fth in Table 16 a is greateff than ene; and a lateral design is required for the entire structure EXCEPTION: One- and two -story wood framed Group R, Division 3 and Group U Occupancies, and one- and two -story Groups B, F, M and S Occupancies 4 When so designated by the architect or engineer of record, or When such observation is specifically required by the building official The owner must employ the engineer or architect responsible for the structural design, or another engineer or architect designated by the engineer or architect responsible for the structural design to perform structural observation as defined in Section 220. The owner or owner's representative must coordinate and call a nreconstruction meetm between the engineer or architect responsible for the structural design structural observer, contractor, affected subcontractors and deputy inspectors The structural observer must preside over the meeting The purpose of the meeting will be to identify the major structural elements and connections that affect the vertical and lateral load Page 8 of 26 183 systems of the structure and to review scheduling of the required observations. A record of the meeting must be included in the first report submitted to the building official Observed deficiencies must be reported in writing to the owner's representative, special inspector, contractor and the building official. Upon the form prescribed by the building official, the The structural observer must submit to the building official a written statement at each significant construction stage stating that the site visits have been made and identifying any reported deficiencies which, to the best of the structural observer's knowledge, have not been resolved A final report by the structural observer which states that all observed deficiencies have been resolved is required before acceptance of the work by the building official CBC § 1703 is amended to read as follows SECTION 1703 NONDESTRUCTIVE TESTING In Seismic Zones 3 and 4, welded fully restrained connections between the primary members of erdmatty mement frames and speetal moment- resisting frames, which are subject to net tensile forces as part of the lateral force resisting system must be tested by nondestructive methods in accordance with AISC- Seismic Part I Section 16 for compliance with approved standards and job specifications. This testing must be a part of the special inspection requirements of Section 1701.5. A program for this testing must be established by the person responsible for structural design and as shown on plans and specifications. As a minimum .. (no changes to the remainder of the Section) CBC § 1806 6 1 is amended to read as follows- 1806.6.1 Additional requirements in Seismic Zones 3 and 4. The following additional requirements apply in Seismic Zones 3 and 4 1 Sill bolt diameter and spacing for three -story raised wood floor buildings must be specifically designed. 2 Steel Iiplate washers a of mimmum 2 inch b5,2 inch by 3/16 inch (51 mm by 51 nffn size and thickness as specified in Table 23 -II -L must be used on each bolt CBC § 1928 12 3 is amended to read as follows 1928.1.2.3 Basic combinations. When permitted by Section 1928 1, structures, components and foundations must be designed so that their design strength exceeds the effects of the factored loads in the following combinations: Page 9 of 26 18 1. 1 4D 2. 1 2D+ 1.6L +0 5(L,orSorR) 3. 1 2D + 1.6(L, or S or R) + (0 5L or 0 8W) 4 1 2D+ 1.3W +05L +0 5(L,orSorR) 5 1.2D + I.0nEA4E + (0 5L or 0 2S) 6 0 9D - (1.3W or 1.0 nEh3) EXCEPTIONS: 1 The load factor on L in combinations 3, 4 and 5 must equal 10 for garages, areas occupied and places of public assembly, and all areas where the live load is greater than 100 lb ./ft 2 (pounds -force per square foot) (4 79 kPa) 2 Each relevant strength limit state must be considered. The most unfavorable effect may occur when one or more of the contributing loads are not acting CBC § 2204 is amended to read as follows: SECTION 2204 — DESIGN METHODS Design must be by one of the following methods. 2204.1 Load and Resistance Factor Design. Steel design based on load and resistance factor design methods must resist the factored load combinations of Section 1612 2 in accordance with the applicable requirements of Section 2205 Seisrnis design e€ s#ueliires, where required, shall eamply with Division A' fer stfuetidfes designed in 2204.2 Allowable Stress Design. Steel design based on allowable stress design methods must resist the factored load combinations of Section 1612.3 in accordance with the applicable requirements of Section 2205 , shall eemplywM Division V fer- stFaetufes designed in AeeeFdaaeeAqth Division K (ASD) CBC § 2205 3 is amended to read as follows: 2205.3 Seismic Design Provisions for Structural Steel. Steel structural elements that resist seismic forces must, in addition to the requirements of Section 2205 2 be designed in accordance with Division IV-er -V. Divisions IV and V of Chapter 22 of the CBC are deleted in their entirety A new Division IV is added to CBC Chapter 22 to read as follows. Division IV — SEISMIC PROVISIONS FOR STRUCTURAL STEEL BUILDINGS Based on Seismic Provisions for Structural Steel Buildings, of the American Institute of Steel Construction. Parts I and III, dated April 15, 1997 and Sunmlement No. 2, dated November 10, 2000. Page 10 of 26 18.; 2210 — ADOPTION AND INCORPORATION Except for the modifications as set forth in Sections 2211 and 2212 of this division and the requirements of the Building Code, the seismic design, fabrication, and erection of structural steel must be in accordance with Part I (LRFD) and Part III (ASD) of the Seismic Provisions for Structural Steel Buildings, dated April 15, 1997 and Supplement No 2, dated November 10, 2000, published by the American Institute of Steel Construction, 1 East Wacker Drive, Suite 3100, Chicago, IL 60601, as if set out at length herein and hereinafter referred to as AISC - Seismic Where other codes, standards, or specifications are referred to in thisspeeil}sat}ea AISC - Seismic, they will be tee considered as o4y an ikkeakien acceptable methods or materials thm em be used with the appreval of when approved by the Building Official. 2211– DESIGN METHODS When the load combinations from Section 1612 2 for LRFD are used, structural steel buildings must be designed in accordance with Chapter 22 Division II (AISC -LRFD) and Part I of AISC- Seismic as modified by this Division. When the load combinations from Section 1612 3 for ASD are used, structural steel buildings must be designed in accordance with Chapter 22 Division III (AISC -ASD) and Part III of AISC- Seismic as modified by this Division SECTION 2212 – AMENDMENTS The AISC - Seismic adopted by this Division apply to the seismic design of structural steel members except as modified by this Section. The following terms that appear in AISC - Seismic must be taken as indicated in the P)L97 Uniferm CBC AISC - Seismic 1997 Uno 2001 California Building Code Seismic Force Resisting System Design Earthquake Lateral Force Resisting System Design Basis Ground Motion Load Combinations Eqs (4 -1) and (4 -2) Chapter 16 Eqs (12 -17) and (12 -18) respectively LRFD Specification Section Eqs (A4 -1) Chapter 16 Eqs (12 -1) through (12 -6) through (A4 -6) respectively EIoQE Em Page 11 of 26 18G The AISC Seismic Provisions is modified as follows: 1. Revise Part 1, Section 1 ,.f.,.. A SC- eismi° a...°Wons ^ follows: 1. SCOPE These provisions are intended for the design and construction of structural steel members and connections in the Seismic Force Resisting Systems in buildings for which the design forces resulting from earthquake motions have been determined on the basis of various levels of energy dissipation in the inelastic range of response These provisions shall apply to buildings in Seismic Zone 2 with an importance factor I greater than one, in Seismic Zone 3 and 4 or when required by the Engineer of Record. These provisions must be applied in conjunction with, Chapter 22, Division II, hereinafter referred to as the LRFD Specification All members and connections in the Lateral Force Resisting System must have a design strength as provided in the LRFD Specification to resist load combinations 12 -1 through 12 -6 (in Chapter 16) and must meet the requirements in these provisions Part I includes a Glossary, which is specifically applicable to this Part, and Appendix S 2. Revise Part I, Sec. 4.1: ofth A 10f Q..:.....:. D...... :..:. ns i s as follows: 4.1 Loads and Load Combinations The loads and load combinations must be those in Yi94 Section 1612 2 except as modified throughout these provisions. CBC § 2315.1 is amended to read as follows 2315.1 General. Lumber and wood structural panel horizontal and vertical diaphragms may be used to resist horizontal forces in horizontal and vertical distributing or resisting elements, provided the deflection in the plane of the diaphragm, as determined by calculations, tests or analogies drawn therefrom, does not exceed the permissible deflection of attached distributing or resisting elements See UBC Standard 23 -2 for a method of calculating the deflection of a blocked wood structural panel diaphragm Permissible deflection must be that deflection up to which the diaphragm and any attached distributing or resisting element will maintain its structural integrity under assumed load conditions, i.e., continue to support assumed loads without danger to occupants of the structure Connections and anchorages capable of resisting the design forces must be provided between the diaphragms and the resisting elements Openings in diaphragms that materially affect their strength must be fully detailed on the plans and must have their edges adequately reinforced to transfer all shearing stresses. Page 12 of 26 i8. Size and shape of each horizontal diaphragm and shear wall must be limited as set forth in Table 23 -II -G The height of a shear wall is defined as: 1 The maximum clear height from foundation to bottom of diaphragm framing above, or 2 The maximum clear height from top of diaphragm to bottom of diaphragm framing above The width of a shear wall is defined as the width of sheathing See figure 23 -II -1, Section (a). Where shear walls with openings are designed for force transfer around the openings, the limitations of Table 23 -II -G apply to the overall shear wall including openings and to each wall pier at the side of an opening. The height of a wall pier is defined as the clear height of the pier at the side of an opening The width of a wall pier is defined as the sheathed width of the pier at the side of an opening Design for force transfer is based on a rational analysis Detailing of boundary members around the opening must provided in accordance with Section 2315. See figure 23 -II -1, Section (b) Vertical diaphragms must also meet the story dnft limitations of Section 1630 10 2 of this code. In all buildings in Seisnuc Zone 4, lumber, and wood structural panel diaphragms cannot be considered as transmitting lateral forces by rotation EXCEPTION• One - story, attached or detached residential garages or similar Group U, Division 1 woodframed structures with a maximum depth normal to the open side of 25 feet (7260 mm) and a maximum width of 25 feet (7260 mm) provided the diaphragm is not constructed of straight sheathing, .. .. sss�— - .;arsfr• - In masonry or concrete buildings, lumber or wood structural diaphragms cannot be considered as transmitting lateral forces by rotation. Diaphragm sheathing nails or other approved sheathing connectors must be driven flush but cannot fracture the surface of the sheathing. Page 13 of 26 i�8 . '. - .. .. sss�— - .;arsfr• - In masonry or concrete buildings, lumber or wood structural diaphragms cannot be considered as transmitting lateral forces by rotation. Diaphragm sheathing nails or other approved sheathing connectors must be driven flush but cannot fracture the surface of the sheathing. Page 13 of 26 i�8 Cantilevered diaphragms are permitted for two story buildings The length of the overhang cannot exceed 15 percent of the overall building dimension measured in the same direction nor one - fourth the width of the diaphragm, where the width is the dimension of the diaphragm opMendicular to the overhang CBC § 2315 3 3 is amended to read as follows: 2315.3.3 Wood structural panel diaphragms. Horizontal and vertical diaphragms sheathed with wood structural panels may be used to resist horizontal forces not exceeding those set forth in Table 23 -II -H for horizontal diaphragms and Table 23- II -I -1 for vertical diaphragms, be ealouleted by „eiples of fneehameas without 1... Aat,en by using .glues of -,.,.1 st«ength and weed strae4i al panel sheer- .antes e Wood structural panels for horizontal diaphragms must be as set forth in Tables 23- II -E -1 and 23- II -E -2 for corresponding joust spacing and loads. Wood structural panels in shear walls must be at least &4.46 3/8 inch (7-.9 9 5 mm) thick and €eF studs spaced no more than 16 inches (406 mm) on center and 3.18 Maximum spans for wood structural panel subfloor underlayment must be as set forth in Table 23- II -F -1. Wood structural panels used for horizontal and vertical diaphragms must conform to UBC Standard 23 -2 or 23 -3 All boundary members must be proportioned and spliced where necessary to transmit direct stresses Framing members must be at least 2 -inch (51 mm) nominal in the dimension to which the wood structural panel is attached. In general, panel edges must bear on the framing members and butt along their center lines. Nails must be placed not less than " 1/2 inch (93 12.7 mm) in from the panel edges and not less than 3/8 inch (9.5 mm) from the edge of the connecting members for shear greater than 300 pounds per foot (4 38kN /m) Nails must be placed not less than 3/8 inch (9 5 mm) from panel edges and not less than 1/4 inch (6 4 mm) from the edge of the connecting members for shears of 300 pounds per foot or less Nails must be spaced not more than 6 inches (152 mm) on center along panel edge beanngs; and be firmly driven into the framing members No unblocked panels less than 12 inches (305 mm) wide must be used Diaphragms with panel edges supported in accordance with Tables 23- II -E -1, 23- II -E -2 and 23- II -F -1 cannot be considered as blocked diaphragms unless blocking or other means of shear transfer is provided. CBC § 2315 5 5 of the California Building Code is deleted CBC § 2315 5 6 is amended to read as follows: 2315.5.6 Hold -down connectors. Hold -down connectors must be designed to resist shear wall overturning moments using approved cyclic load values or 75 percent of the Page 14 of 26 18 81) allowable earthquake load values that do not consider cyclic loading of f the product. Connector bolts into wood framing require steel plate washers in accordance with Table 23 -I1 -L Hold -downs must be re- tightened lust before covering the wall framing. CBC § 2315 5.7 is amended to read as follows. 2315.5.7 Shear Wall Displacement Analysis. Wood structural panel shear walls must meet the story drift limitation of Section 1630.10 of this Code. Conformance to the story dnft limitation will be determined by approved testing or calculation or analogies drawn from and not the use of an aspect ratio Calculated deflection must be determined according to U.B.C. Standard 23 -2, Section 23 223 "Calculation of Shear Wall Deflection," and must be increased 25 percent to account for inelastic action and repetitive loading Contribution to the deflection from the anchor or tie down slippage must also be included. The slippage contribution must include the vertical elongation of the metal, the vertical slippage of the fasteners and compression or shrinkage of the wood elements. The total vertical slippage must be multiplied by the aspect ratio and added to the total horizontal deflection CBC § 2315 5 8 is amended to read as follows 2315.5.8 Quality of Nails. Mechanically driven nails used in shear wall panel construction must meet the same tolerances as that required for hand -driven nails. The allowable design value for clipped nails in existing construction may be taken at no more than the nail- head -area ratio of that of the same size hand -driven nails CBC § 2315 6 is deleted. Chapter 23 of Title 26 of CBC is amended by adding Table 23 -II -L to read as follows Table 23 -II -L MINIMUM SIZE STEEL PLATE WASHERS Bolt Size Plate Size x 25 4 for mm x 25.4 for mm 1/2 in 3/16" x 2" x 2" 5/8 in 1/4" x 2 -1/2" x 2 -1/2" 3/4 in 5/16" x 2 -3/4" x 2- 3/4" 7/8 in 5/16" x 3" x 3" 1 in 3/8" x 3 -1/2" x 3 -1/2" CBC § 2320.1 is amended to read as follows: Page 15 of 26 i')J 2320.1 General. The requirements in this section are intended for conventional light- frame construction Other methods may be used provided a satisfactory design is submitted showing compliance with other provisions of this code. Only the following occupancies may be constructed in accordance with this division- 1 One — z,.oef diree story buildings housing Group R Occupancies Cripple walls must be considered as a story. 2 One -story Occupancy Category 4 buildings, as defined in Table 16 -K, when constructed on a slab -on -grade floor. 3 Group U Occupancies .. i!"l Tfl 7Tb'l �eT�TTIS !!TS7SlltlTITTS!T1.fSSLf F.!!!TSl9SlT9�TF!!!*'iT!}1 dp. 5 For all occupancies lintenor nonload -beanng partitions, e°"i°g° and eta4aiR walls in all eee vies- 8 feet (2438 mm) or higher must be laterally braced at the top at 8 feet ,(2438 m) maximum on center When total loads exceed those specified in Tables 23-IV-J-1, 23- IV-J -3, 23- IV -R -1, 23- IV -R -2, 23- N -R -3, 23- IV -R -4, 23- IV -R -7, and 23- IV -R -8, 23- N -R -9, 23- IV -R -10, 23- IV -R -11, 23- IV-R -12, 23- VII -R -1, 23- VII -R -3, 23- VII -R -7, 23- VII -R -9, 23- VIII -A, 23- VIII-B, 23- VIII -C, 23- VIII -D, an engineering system must be provided for the gravity load system. Other approved repetitive wood members may be used in lieu of solid -sawn lumber in conventional construction provided these members comply with the provisions of this code. CBC § 2320 5 1 is amended to read as follows: 2320.5.1. Braced wall lines. Buildings must be provided with exterior and interior braced wall lines Spacing cannot exceed 25 feet (7620mm) on center in both the longitudinal and transverse directions in each story CBC § 2320 5 6 is amended to read as follows Page 16 of 26 2320.5.6. Interior braced wall support Interior braced wall lines must be supported on F .R!lT.IS!STT_RPiTJIET- F.!llSffi RTT.lLT9 �- - .014 IM ! ! .- - ... - -' -• - • " -. .. -- CBC § 2320 113 is amended to read as follows 2320.11.3 Bracing. Braced wall lines must consist of braced wall panels which meet the requirements for location, type and amount of bracing specified in Table 23- IV -C -1 and are in line or offset from each other by not more than 4 feet (1219 mm) Braced wall panels must start at not more than 8 feet (2438 mm) from each end of a braced wall line All braced wall panels must be clearly indicated on the plans Construction of braced wall panels must be by one of the following methods ... Adopted) Table 23 11 B 1 (Not ! •..! ! 3. Wood structural panel sheathing of a thickness not less than -546 '/2 inch (7-9 119 mm) nominal of structural I grade for a maximum 16 -inch (406 mm) stud spacing axe nat less than 318 meh (9.5 Rim) or 24 : neh (610 wAn) stud spae .b m accordance with Tables 23- II -A -1 and 23-IV-D-1 Nailing must be nummum 8d common placed 3/8 inches from panel edges and spaced not more than 6 inches on center. and 12 inches on center along intermediate framing members .- eenter when installed ift aeoer-danee with Seetten 2315.6 and Table 23 11 j (Not •o ! - -- ' Page 17 of 26 i 92 lies (1 78 Run) on eente.. with - ....In as requi fed by Tolle 75 1 (Not Adopted) \ D-2-. \ \ \ \ \ 7 Portland cement plaster on studs spaced 16 inches (406 mm) on center installed in accordance with Table 25 -I. Adopted) - Seetion 2320.11 -5 For Methods -2; 3, 4 ` , � o, 7 and each braced panel must be at least 48 inches (1219 mm) in length, covering three stud spaces where studs are spaced 16 inches (406 mm) apart apaA and have a height -to- length ratio not exceeding 2 to 1 For Methed C e panel eaeb bfaeed wall ffmst be at least 96 inches (2438 ffffn) in le.....1. ..lien applied to one ft we e f a b faeed wall .,el and 44 inelies (1719 .nm) when applied to both faees. For Method 7 each braced wall panel must be at least 96 inches (2438 mm) in length and have a height -to- length ratio not exceeding 1 to 1 All vertical points of panel sheathing must occur over studs Horizontal joints must occur over blocking equal in size to the studding except where waived by the installation requirements for the specific sheathing materials Braced wall panel construction types cannot be mixed within a braced wall line. Braced wall panel sole plates must be nailed to the floor framing and top plates must be connected to the framing above in accordance with Table 23- II -B -1. Sills must be bolted to the foundation or slab in accordance with Section 1806 6 of this code Where foists are perpendicular to braced wall lines above, blocking must be provided under and in line with the braced wall panels. All braced wall panels must extend to the roof sheathing an d must be attached to parallel roof rafters or blocking above with framing clips (18 gauge minimum) spaced at maximum 24 inches (6096 mm) on center with four 8d nails per leg (total eight 8d nails per clip) Braced wall panels must be laterally braced at each top comer and at maximum 24 inch (6096 mm) intervals along the top plate of discontinuous vertical framing CBC § 2320 114 is amended to read as follows 2320.11.4. Alternate braced wall panels. For one story Group U. Division 1, occupancies a tlai_y braced wall panel required by Section 2320 11.3 may be replaced by an alternate braced wall panel constructed in accordance with the following. Page 18 of 26 19 1) I In one -story buildings, each panel must have a length of not less than 2 feet 8 inches (813 mm) and a height of not more than 10 feet (3048 mm). Each panel must be sheathed on one face with 34 %2- inch - nommal mimmum- thickness (93 12 7 mm) plywood sheathing nailed with 8d common or galvanized box nails in accordance with Table 23- II -B -1 and blocked at all plywood edges Two anchor bolts installed in accordance with Section 1806 6 must be provided in each panel. Anchor bolts must be placed at panel quarter points Each panel end stud must have a tie -down device fastened to the foundation, capable of providing an approved uplift capacity of not less than 1,800 pounds (816 5 kg) The tie -down device must be installed in accordance with the manufacturer's recommendations. The panels must be supported directly on a foundation or on floor framing supported directly on a foundation which is continuous across the entire length of the braced wall line This foundation must be reinforced with not less than one No 4 bar top and bottom, or 2. In the first story of twe story 1.aikh «e., e ea eh b faeed .ell 1 i panel shall e_ in erd-g -live ....tt. Seet.en 2320.11.4, mein 1 exeept that the ..13..yeed sheathing shall be down aeyiees ul l.a .. ,,.t.. ,. ..et l.e 1e.... tlgan 1 000 p ..a., (1360 v 1 Braced wall I- Danels reouired by Section 2320 5 1 may be eliminated when all of the following requirements are met* a. Detached or attached garage is no more than 25 feet in depth or length. b The roof and three enclosine walls are solid sheathed with %2 inch nominal thickness wood structural panels with 8d common nails placed 3/8 inches from panel edges and spaced not more than 6 inches on center along all panel edges and 12 inches on center along intermediate framing members. Wall openings for doors or windows are permitted provided a minimum 4 foot wide wood structural braced panel with minimum height to length ratio of 2 to 1 is provided at each end of the wall line and that the wall line be sheathed for 50% of its length Table 23- IV -C -1 is amended to read as follows: TABLE 23- IV -C -1- BRACED WALL PANELS' Page 19 of 26 i9� CONSTRUCTION METHOD 2,1 BRACED PANEL SEISMIC ZONE CONDITION LOCATION 1 2 3 4 5 6 7 8 AND LENGTH One Story Top of X X X X X X X X Two or Three Story First Story of Two Each end and not 0, 1 and 2A Story or Second X X X X X X X X more than 25 feet Story of Three (7620 mm) of Story center First Story of Three X X X X° X X X Story Page 19 of 26 i9� ' This table specifies minimum requirements for braced panels which form interior or exterior braced wall lines. 2 See Section 2320.11.3 for full description. 3 See Section 2320 114 for alternate braced panel requirement. 4 Building length is the dimension parallel to the braced wall length 5 Gypsum wallboard applied to supports at 16 inches (406 mm) on center 6 Not permitted for bracing cripple walls in Seismic Zone 4 See Section 2320 I 1 5. 7The required lengths must be doubled for gypsum board applied to only one face of a braced wall panel Section 2513 4 of the California Building Code is amended to read as follows 2513.4 Height -to- Length Ratio. The maximum allowable height -to- length ratio for the construction in this Section must be 2 to 1 Wall sections having height -to- length ratios in excess of 1 -1/2 to 1 must be blocked. All shear walls designed to resist seismic loads in Seismic Zone 4 must have a maximum allowable height-to-length ratio of 1 to 1 Page 20 of 26 19 One story, Top of Two Story of Three Story X X X X X X6 X Each end and not more than 25 feet cents mm) on center Each end and not 213 3 aad4 First Story of Two Story or Second of Three Story X X X X5 X X6 X more than 25 feet (7620 nun) on center but not less than 25% of building len Each end and not First Story of three story X X X 5 X5 6 x6 more than 25 feet (7620 min) on center but not less than 40% of building length' Each end and not more than 25 feet (7620 nun) on 4 One Story X X6 center but not less than 25% of building length for method 3 and 50% for method 7 ' This table specifies minimum requirements for braced panels which form interior or exterior braced wall lines. 2 See Section 2320.11.3 for full description. 3 See Section 2320 114 for alternate braced panel requirement. 4 Building length is the dimension parallel to the braced wall length 5 Gypsum wallboard applied to supports at 16 inches (406 mm) on center 6 Not permitted for bracing cripple walls in Seismic Zone 4 See Section 2320 I 1 5. 7The required lengths must be doubled for gypsum board applied to only one face of a braced wall panel Section 2513 4 of the California Building Code is amended to read as follows 2513.4 Height -to- Length Ratio. The maximum allowable height -to- length ratio for the construction in this Section must be 2 to 1 Wall sections having height -to- length ratios in excess of 1 -1/2 to 1 must be blocked. All shear walls designed to resist seismic loads in Seismic Zone 4 must have a maximum allowable height-to-length ratio of 1 to 1 Page 20 of 26 19 ti O w Cd 0 b b b U 0 ca U x Y 0 ° IH N N r s 0 .W fri a aa� w Acn cn O� a w a O �W Q A 'Y•+Q`Jj� O � OG to 71 O a z� O a of �i Pw m w x F p ►a O •C C�!7 Q N WJ w x N W 0 N U a i�ti b 00 ��o 0 00 0 cd _ _ .� 00 00 Z o p ° ° `3j ro20 'd o N Wb 7 c� -0 ed -_abb O 3 N �w7 F7 ~ ~ M 00 N ON , ' 9 00 -9 Oq by ° Ov cby W 3 00 A 0 N x O' z a 0 f0 za 0 tV zb tn 'ty Vl 'O N E e) o 00 W) in Wn V to V to n 3 z�w W k en CW/1 NI `aZ a B o to v 7 � r- v � v v r- v cn K '^ H U abi abi abi b b � b x U k O O 0 U O U O U 3� O p a a n0 o .0 a ° a ° CA 'd o0 W F o o N k k U � F e°n 00 I K x ^\ M o 0 W Y W (S ,p N U N W 0 N U a i�ti 00 m 3\ »\ )\g))� ceeeg) \] \ \0§ E ° ƒ \7/ /7=00 �(¥1Q¥ a ®bat% m_ wag R / \/ ) ) ]f \/ 0 ) \ 0 )\ \\ )\ \\ \§ ea §: () §) \� cd 7 ' 2i . &§ �� " �@1 §0 /)) ))\)� 0 k\ \{j (\ ®� ƒ\ e \d]7$( / 2D2 CBC § 3103 is amended to read as follows- 3103 — TEMPORARY BUILDINGS OR, STRUCTURES, AND TRAILERS Temporary buildings or structures such as reviewing stands and other miscellaneous structures, sheds, canopies of fences used for the protection of the public around and in conjunction with construction work may be erected by special permit from the building official for a limited period of time Such buildings or structures need not comply with the type of construction or fire - resistive time periods required by this code Temporary buildings or structures shell must be completely removed upon the expiration of the time limit stated in the permit Section 3103.1. General Temporary structures must conform to the requirements of this chapter and the El Segundo Municipal Code Section 3103 2 Defined Temporary buildings, trailers, and structures are structures that are installed or constructed for a period of one year or less Section 3103 3 Permit Required A permit will be issued for each temporary structure installation subject to the approval of the Building Official Section 3103.4 Application for Permit, Fees Any person legally entitled to apply for and receive a permit must make such application on forms provided for that purpose. The person will give a description of the character of the work proposed to be done, and the location, ownership, occupancy and use of the premises in connection therewith The Building Official may require plans, specifications or drawings and such other information as he may deem necessary If the Building Official determines the temporary structure is in compliance with said Code, the Building Official will issue the permit applied for upon payment of required fee Fees are located in City Resolution Building Permit Fees Section 3103 5. Time Extension. A request for an extension of time beyond one year must be made in writing and thereafter submitted to the City Council for its consideration and approval. The City Council may permit a one -year extension beyond the first, second, and tlurd years if a valid building permit has been issued to construct a permanent building to replace such temporary structure, before any extension beyond the second year. Section 3103 6 Remspechon Fees A permit not renewed or cancelled by the termination date thereon will cause the Building Official to make weekly inspections to assure conformance to Codes until such time the permit is renewed or cancelled. A remspection Page 23 of 26 198 fee per unit for each inspection will be charged until such time the permit is renewed or cancelled by the permittee In addition, any permit not renewed or cancelled within 180 days of expiration will have the Certificate of Occupancy revoked and the permittee will be charged a per day processing fee to offset the cost of further inspections, processing, and legal proceedings. Section 3103 7 Permitted Locations, Screening Temporary structures may be permitted in all non - residential zones Temporary structures installed or constructed for a period of three months or more must be screened from the public view when required by, and in a manner subject to the approval of the Building Official. CBC Appendix § 3307 is amended to read as follows: Appendix Section 3307 amended - Hazards. Section 3307 of the Appendix is amended by adding a paragraph to read as follows Construction debris cannot be buned on any construction site, and must be removed before final inspection. CBC Appendix § 3310.2 is amended to read as follows: 3310.2 Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee must shall be paid at the time of submitting plans and specifications for review Said plan review fee shall must be as set forth in Table A 33 city resolution. Separate plan review fees shell will apply to retaining walls or major drainage structures as required elsewhere in this code For excavation and fill on the same site, the fee shall will be based on the volume of excavation or fill, whichever is greater CBC Appendix § 3310 2 is amended to read as follows 3310.3 Grading Permit Fees. A fee for each grading permit shall will be paid to the building official as set forth in Table A 33 ^n city resolution. Separate permits and fees shall will apply to retaining walls or major drainage structures as required elsewhere in this code There shall be is no separate charge for standard terrace drains and similar facilities." SECTION 5. ESMC § 13 -1 -3 is amended in its entirety to read as follows- "13-1-3. BUILDING PERMIT LIMITATIONS A No building permit may be issued for any structure listed in this Section until the Planning Commission determines either. 1. That the project will not have a potential for a significant effect on the environment, or 2. That the significant environmental effects of the project would either be mitigated in a manner approved in a certified environmental impact Page 24 of 26 1 report, or are overridden by findings in accordance with the Public Resources Code §§ 21000 et seq. B. The structures to which this section applies are 1. Single - family residential units when such development is in conjunction with three (3) or more units 2 Multi- family residences including apartments and condominiums involving more than six (6) residential units 3 Multi- family residences including apartments and condominiums involving two (2) or more buildings irrespective of the number of units 4 New commercial, institutional and industrial structures wluch exceed a maximum occupant load of thirty (30) persons 5 New commercial, institutional and industrial structures exceeding a floor area of fifteen thousand (15,000) square feet 6. New commercial, institutional and industrial structures whose parking requirements exceed seventy five (75) parking spaces. 7. New commercial, institutional and industrial structures involving four (4) or more such structures 8 Additions to existing structures exceeding a floor area of ten thousand (10,000) square feet 9 Tenant improvements which result in a change in land use or an unmet parking need." SECTION 6 SECTION 3 CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq , "CEQA ') and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq, the "State CEQA Guidelines') because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor. This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. SECTION 7. SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude Page 25 of 26 loo prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 8 SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent Iunsdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 9 VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by tlus Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 10. EFFECTIVE DATE. This Ordinance will take effect on the 31 &` day following its final passage and adoption PASSED AND ADOPTED this _ day of , 2002 Mayor ATTEST Cindy Mortesen City Clerk Page 26 of 26 201 ORDINANCE NO. 2002- AN ORDINANCE ADOPTING THE 2001 EDITION OF THE CALIFORNIA MECHANICAL CODE WITH AMENDMENTS. The Council of the City of El Segundo does ordain as follows: SECTION 1 FINDINGS. The City Council find and declares as follows: A Health and Safety Code § 17958 requires the City is required to adopt certain uniform codes that are set forth in Health and Safety Code § 17922 and published in the California Code of Regulations; B Pursuant to Government Code §§ 50022 2, et seq., the City may adopt other uniform codes by reference, C It is in the public interest to adopt the 2001 Edition of the California Mechanical Code ( "CMC ") with the changes set forth in this Ordinance, D. At least one copy of the CMC was filed with the City Clerk of the City was available for public inspection for at least fifteen (15) days preceding the date of the hearing SECTION 2: Chapter 6 to Title 13 of the El Segundo Municipal Code ( "ESMC ") is amended in its entirety to read as follows: "CHAPTER 6 MECHANICAL CODE SECTION 13 -6 -1 California Mechanical Code Adopted. 13 -6 -2 Deletions to California Mechanical Code 13 -6 -3: Amendments to California Mechanical Code. 13 -6 -1 ADOPTION OF CALIFORNIA MECHANICAL CODE, 2001 EDITION Pursuant to California Government Code §§ 50022.1 to 50022 8, the California Mechanical Code, 2001 Edition, published at Title 24, Part 4, of the California Code of Regulations, including Appendices A through D ( "CMC ") is adopted by reference, subject to the amendments, additions and deletions set forth below One true copy of the CMC, is on file in the office of the Building Official and is available for public inspection as required by law." 13- 6- 2.DELETIONS TO THE CODE Table No 1 -A Mechanical Permit Fees deleted Fees will be adopted by City Council Resolution. CMC § 110 0, Board of Appeals, is deleted in its Page 1 of 4 � Uf- entirety. The 1997 Uniform Administrative Code, as incorporated into the El Segundo Municipal Code, will govern the administration of the CMC. 13 -6 -3 AMENDMENTS TO THE CODE: CMC § 114.1 1 is amended to read as follows: Section 114.1.1 Issuance The Building Official will review all applications, plans and specifications filed with the City by applicants for a permit The plans may be reviewed by other departments of the City to ensure compliance with applicable laws including, without limitation, the El Segundo Municipal Code. If the Building Official is satisfied that the work described in an application for permit and the plans conform to the requirements of all applicable laws and that the fees specified in Section 115 were paid, the Building Official must issue a permit to the apphcant When issuing a permit where plans are required, the Building Official will endorse in writing or stamp the plans and specifications "APPROVED " Such approved plans and specifications may not be changed, modified or altered without the Building Official's authorization, and all work regulated by this code must be done in accordance with the approved plans. The Building Official may issue a permit for constructing a part of a mechanical system before the plans and specifications for the whole system are submitted or approved, provided adequate information and detailed statements are filed complying with all pertinent requirements of this code The holder of a partial permit may proceed without assurance that the permit for the entire building, structure or mechanical system will be granted " SECTION 3 CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (Califorma Public Resources Code § § 21000, et seq , "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq , the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. SECTION 4 SAVINGS CLAUSE Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. Page 2 of 4 n tiu., SECTION 5• SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6• VALIDITY OF PREVIOUS CODE SECTIONS If this the entire Ordinance or its application is deemed invalid by a court of competent junsdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes SECTION 7 The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 8 • This Ordinance will become effective tlurty (30) days following its passage and adoption PASSED AND ADOPTED this _ day of , 2002 Mike Gordon, Mayor Page 3 of 4 20� ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2001, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2001, and the same was so passed and adopted by the following vote AYES NOES ABSENT- ABSTAIN. Cindy Mortesen, City Clerk APPRC Mark E M Page 4 of 4 N i) 7 ORDINANCE NO.2002- AN ORDINANCE ADOPTING THE 2001 EDITION OF THE CALIFORNIA ELECTRICAL CODE WITH AMENDMENTS. The Council of the City of El Segundo does ordain as follows- SECTION 1. FINDINGS. The City Council find and declares as follows A. Health and Safety Code § 17958 requires the City is required to adopt certain uniform codes that are set forth in Health and Safety Code § 17922 and published in the California Code of Regulations, B. Pursuant to Government Code §§ 50022 2, et seq , the City may adopt other uniform codes by reference; C It is in the public interest to adopt the 2001 Edition of the California Electrical Code ( "CMC ") with the changes set forth in this Ordinance, D At least one copy of the CEC was filed with the City Clerk of the City was available for public inspection for at least fifteen (15) days preceding the date of the hearing SECTION 2 Chapter 2 to Title 13 of the El Segundo Municipal Code ( "ESMC'� is amended in its entirety to read as follows: "CHAPTER 2 ELECTRICAL CODE SECTION 13 -2 -1 California Electrical Code Adopted. 13 -2 -2 Deletions to California Electrical Code. 13 -2 -3. Amendments to California Electrical Code. 13 -2 -1 ADOPTION OF CALIFORNIA ELECTRICAL CODE, 2001 EDITION. Pursuant to California Government Code §§ 50022 1 to 50022 8, the California Electrical Code, 2001 Edition, published at Title 24, Part 2, of the California Code of Regulations, including Appendices A through D ( "CEC ") is adopted by reference, subject to the amendments, additions and deletions set forth below One true copy of the CEC, is on file in the office of the Building Official and is available for public inspection as required by law 13 -2 -2 DELETIONS TO THE CODE 13 -2 -3 AMENDMENTS TO THE CODE. Page 1 of 3 r, Uti UNDERGROUND UTILITIES: All new residential or nonresidential structures requiring electrical services must be installed in an approved two inch (2 ") minimum size underground raceway " SECTION 3 CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code § § 21000, et seq , "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq , the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment SECTION 4 SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 5 SEVERABILITY If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 6. VALIDITY OF PREVIOUS CODE SECTIONS If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes SECTION 7: The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 8: This Ordinance will become effective thirty (30) days following its passage and adoption Page 2 of 3 ti 1j,47 PASSED AND ADOPTED tlus day of , 2002 Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of , 2001, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2001, and the same was so passed and adopted by the following vote AYES- NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED Mark D. Hen M Karl H. Berger Assistant City. Page 3 of 3 2U& ORDINANCE NO.2002- AN ORDINANCE ADOPTING THE 2001 EDITION OF THE CALIFORNIA PLUMBING CODE WITH AMENDMENTS. The Council of the City of El Segundo does ordain as follows: SECTION 1 - FINDINGS The City Council find and declares as follows A. Health and Safety Code § 17958 requires the City is required to adopt certain uniform codes that are set forth in Health and Safety Code § 17922 and published in the California Code of Regulations, B Pursuant to Government Code § § 50022.2, et seq , the City may adopt other uniform codes by reference, C. It is in the public interest to adopt the 2001 Edition of the California Plumbing Code ( "CPC ") with the changes set forth in this Ordinance; D At least one copy of the CPC was filed with the City Clerk of the City was available for public inspection for at least fifteen (15) days preceding the date of the hearing SECTION 2: Chapter 5 to Title 13 of the El Segundo Municipal Code ( "ESMC ") is amended in its entirety to read as follows. "CHAPTER 5 PLUMBING CODE SECTION: 13 -5 -1. Adoption of California Plumbing Code. 13 -5 -2: Deletions to California Plumbing Code. 13 -5 -3. Amendments to California Plumbing Code. 13 -5 -1. ADOPTION OF CALIFORNIA PLUMBING CODE, 2001 EDITION Pursuant to California Government Code §§ 50022.1 to 50022.8, inclusive, the California Plumbing Code, 2001 Edition, published at Title 24, Part 5, of the California Code of Regulations, including Appendices A through L ( "CPC ") is adopted by reference, subject to the amendments, additions and deletions set forth below One true copy of the CPC, is on file in the office of the Building Official and is available for public inspection as required by law. 13 -5 -2: DELETIONS TO THE CODE Table No 1 -1, entitled Plumbing Permit Fees, of the CPC is deleted. Fees will be established by city council resolution The 1997 Uniform Page 1 of 3 40 k Administrative Code, as incorporated into the El Segundo Municipal Code, will govern the administration of the CPC 13 -5 -3 AMENDMENTS TO THE CODE CPC § 103.4 2 is amended to read as follows 103 4.2 Plan Review Fees When a plan or other data is required to be submitted by Section 103 2 2, a Plan Review Fee will be paid at the time of submitting plans and specifications for review. Fees for the Plan Review will be set by city council resolution When plans are incomplete or changed so as to require additional review, a fee will be charged as set by city council resolution " SECTION 3• CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq , "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq , the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment SECTION 4 SAVINGS CLAUSE Repeal of any provision of the ESMC or any other city ordinance herem will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 5 SEVERABILITY If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6 VALIDITY OF PREVIOUS CODE SECTIONS If this the entire Ordinance or its application is deemed invalid by a court of competent junsdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes SECTION 7: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. Page 2 of 3 210 SECTION & This Ordinance will become effective thirty (30) days following its passage and adoption PASSED AND ADOPTED this _ day of , 2002. Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2001, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2001, and the same was so passed and adopted by the following vote. AYES. NOES: ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS Mark D HensW, Karl H Berger Assistant City ; Page 3 of 3 21i ORDINANCE NO.2002- AN ORDINANCE ADOPTING THE 2001 EDITION OF THE CALIFORNIA ENERGY CODE WITH AMENDMENTS. The Council of the City of El Segundo does ordain as follows. SECTION 1 • FINDINGS The City Council find and declares as follows• A Health and Safety Code § 17958 requires the City is required to adopt certain umfonn codes that are set forth in Health and Safety Code § 17922 and published in the California Code of Regulations, B Pursuant to Government Code §§ 50022 2, et seq , the City may adopt other uniform codes by reference; C. It is in the public interest to adopt the 2001 Edition of the California Energy Code set forth in tlus Ordinance, D At least one copy of the Califorma Energy Code was filed with the City Clerk of the City was available for public inspection for at least fifteen (15) days preceding the date of the hearing SECTION 2 Chapter 15 of Title 13 to the El Segundo Municipal Code (`SSMC ") is amended in its entirety to read as follows "13 -15 -1 ADOPTION OF CALIFORNIA ENERGY CODE, 2001 EDITION Pursuant to California Government Code §§ 50022.1 to 50022 8, inclusive, the Califorma Energy Code, 2001 Edition, published at Title 24, Part 6, of the California Code of Regulations, is adopted by reference, set forth below. One true copy of the Califorma Energy Code, is on file in the office of the Building Official and is available for public inspection as required by law " SECTION 3: CALIFORNIA ENVIRONMENTAL OUALITY ACT EXEMPTION The City Council determines that this ordinance is exempt from review under the Califorma Environmental Quality Act (California Public Resources Code §§ 21000, et seq , "CEQA ") and the regulations promulgated thereunder (14 Califorma Code of Regulations §§ 15000, et seq , the "State CEQA Guidelines ") because it consists only of minor revisions and clanfications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment SECTION 4• SAVINGS CLAUSE Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude Page 1 of 2 212 prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 5: SEVERABILTTY If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6• VALIDITY OF PREVIOUS CODE SECTIONS If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes SECTION 7 EFFECTIVE DATE. This Ordinance will take effect on the 31s` day following its final passage and adoption. PASSED AND ADOPTED this _ day of , 2002 ATTEST Cindy Mortesen, City Clerk APPROVED AS MARK HENS By. a l H Berger Assistant City orxi Page 2 of 2 Mayor 213 ORDINANCE NO. 2002- AN ORDINANCE ADOPTING AND AMENDING THE 1997 UNIFORM ADMINISTRATIVE CODE BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS. The Council of the City of El Segundo does ordain as follows: SECTION 1 The City Council makes the following findings and determinations A In order to facilitate the prompt and efficient administration of the uniform codes incorporated into the El Segundo Municipal Code ("ESMC"), it is in the public interest to adopt the Uniform Administrative Code ("UAC"), 1997 Edition, published by the International Conference of Building Officials, B Unless otherwise provided in the other uniform codes incorporated into the ESMC, the City Council intends that the UAC will govern all administrative provisions of every uniform code in the ESMC, C Because the public welfare is better served, modifications and changes to the UAC are reasonably necessary to provide sufficient and effective protection of life, health, and property SECTION 2• Chapter 16 of Title 13 to the El Segundo Municipal Code ( "ESMC') is amended in its entirety to read as follows "13 -16 -1: ADOPTION OF UNIFORM ADMINISTRATIVE CODE, 1997 EDITION Pursuant to California Government Code §§ 50022 1 to 50022 8, inclusive, the Uniform Administrative Code, 1997 Edition, promulgated and published by the International Conference of Building Officials, 5360 South Workman Mill Road, Whittier, CA, 90601, is adopted by reference, subject to the amendments, additions and deletions set forth below. One true copy of the Uniform Administrative Code (UAC) is on file in the office of the Building Official and is available for public inspection as required by law " 13 -16 -3 AMENDMENTS TO THE CODE UAC § 204 is amended to read as follows- Appeals. In order to determine the suitability of alternate materials and methods of construction and to provide for reasonable interpretations of the provisions of this Code, a Board of Appeals is created consisting of five members composed of the Mayor and the other members of the City Council. The term of a Board of Appeals member will coincide with the term of service as a council member and will terminate should the member cease serving as a council member. The Building Official is the Secretary to the Board. The Board may adopt reasonable rules and regulations for conducting its investigations and will render all its decisions and findings on contested matters, in writing to the Building Official, with a Page 1 of 3 214 duplicate copy for any appellant or contestant affected by such decision or finding, and may recommend to the City Council appropriate new legislation Three members of the Board constitute a quorum. The Mayor is the Board's chairperson and in the chairperson's absence the Board will select a temporary chairperson. The City will assess a $250 00 charge at the time that an appellant files an appeal of any order, decisions, or determination made by the Building Official relative to the application and interpretation of this Code The $250.00 filing fee is refundable should the appellant prevail in a decision by the Board The appeal must be taken by filing a written notice of appeal, in letterform, to the Board of Appeals The Board's decision constitutes the City's final decision " SECTION 3• CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq , "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq , the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment SECTION 4 SAVINGS CLAUSE Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 5 SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6. VALIDITY OF PREVIOUS CODE SECTIONS If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes SECTION 7• EFFECTIVE DATE This Ordinance will take effect on the 31" day following its final passage and adoption Page 2 of 3 .61.j PASSED AND ADOPTED this _ day of 2002. Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of , 2001, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2001, and the same was so passed and adopted by the following vote: AYES NOES ABSENT- ABSTAIN- Cindy Mortesen, City Clerk APPROVED AS Mark D. HenslA Lo Karl H Berger Assistant City Page 3 of 3 n� �.1 ri ORDINANCE NO. AN ORDINANCE ADOPTING BY REFERENCE THE 2001 EDITION OF THE CALIFORNIA FIRE CODE, 2000 EDITION OF THE UNIFORM FIRE CODE, STANDARDS IN THE 1997 EDITION OF THE UNIFORM FIRE CODE, AND AMENDING THESE CODES THROUGH EXPRESS FINDINGS OF LOCAL NECESSITY. The Council of the city of El Segundo does ordain as follows SECTION 1 FINDINGS The City Council finds that certain local climatic, geological, or topographical conditions exist as follows A Climatic - The City experiences periods of extremely high temperatures accompanied by low humidity and high winds each year These conditions could create an environment in which the Fire Department may be unable to control fires occurring in vegetation as well as structures not having built in fire protection B Geological - The City is located in a seismically active area A significant earthquake could render the Fire Department incapable of providing adequate fire protection In that instance, built -in fire protection would be relied upon for controlling most structural fires C After due consideration, the City Council finds and determines that due to these local climatic, geological, or topographical conditions that amendments, additions, and deletions to the California Fire Code, 2001 Edition, are reasonably necessary to provide sufficient and effective levels of fire safety for the protection of life, health and property Specifically, these amendments are made as follows CFC § 1003,12-1003 1.14 Provides a means of ensuring that fire protection systems are installed and maintained in a manner that will provide adequate protection during periods of low humidity and high winds, potential seismic activity, or in areas of restricted access present in the City 2 CFC § 3701 -3708 5 Requires the installation of fire protection and life safety equipment in new mid -rise buildings /structures that increase the fire and life safety of the structuresibuildings in order to provide adequate fire protection during periods of low humidity and high winds, potential seismic activity, or in areas of restricted access present in the City Page 1 of 18 � I i CFC § 6401 requires the installation of spill containment, leak detection and smoke detectors in areas where lead acid batteries are operated in large concentrations to increase the fire and life safety of the building and its occupants in order to provide adequate fire protection and life safety during periods of low humidity and high winds, potential seismic activity, or in areas of restricted access present in the City. 4 CFC § 7802.3. Prohibits the general use of fireworks, including "Safe and Sane" fireworks in order to reduce the danger from fire during periods of low humidity and high winds, potential seismic activity, or in areas of restricted access present in the City SECTION 2, ADDITIONAL FINDINGS. The City Council also finds as follows• A Although California Health & Safety Code § 18938(b) provides that the provisions of the California Buildings Standards Code, including the California Fire Code, are applicable to all occupancies within the State, the Califorma State Fire Marshal's office believes that the California Fire Code applies only to those occupancy classifications within its jurisdiction; B The State Fire Marshal's office does not regulate retail, commercial industrial, hazardous, or office type uses, C The limitation of the California Fire Code to only those occupancies subject to the State Fire Marshal's jurisdiction would provide an inadequate level of public protection in matters of public health, safety, and welfare; D The City Council intends that the California Fire Code, as adopted by this ordinance, apply to all occupancy and use classifications regulated by the City Code SECTION 3 Chapter 10 to Title 13 of the El Segundo Municipal Code ( "ESMC ") is amended in its entirety to read as follows: "CHAPTER 10 FIRE CODE SECTIONS 13 -10 -1 ADOPTION OF CODES 13 -10 -2 AMENDMENTS, ADDITIONS, AND DELETIONS. 13 -10 -3 ADDING ARTICLE 37 TO THE CFC 13 -10 -1 ADOPTION OF CODES Page 2of18 0 18 Pursuant to Cahforma Government Code §§ 50022.1 to 50022.8 the California Fire Code, 2001 Edition ("CFC'), published drafted and published by Western Fire Chiefs Association, 1260 Lake Boulevard, Ste 250, Davis California, 95616 and the Califorma Building Standards Commission, 2525, Natoma Park Drive, Ste 130, Sacramento, 95833 The City also adopts and incorporates by reference, Articles 9, 13, 46, 47, 48, 49 and 86 of the Uniform Fire Code ( "UFC "), 2000 Edition, including the Standards set forth in Volume 2 of the UFC, 1997 Edition, as amended by the UFC Standards, 2000 Edition, drafted and published by Uniform Fire Code Association 1260 Lake Boulevard, Suite 250, Davis, CA 95616. Should the changes set forth below conflict with the provisions of any other locally adopted code, these changes will prevail The CFC and the UFC will apply to all occupancies within the city's jurisdiction. One (1) true copy of each code is on file with the city clerk and is available for public inspection as required by law 13 -10 -2 AMENDMENTS, ADDITIONS, AND DELETIONS After due consideration, the City Council has found that as a result of existing local climatic, geological, or topographical conditions that amendments, additions, and deletions to the CFC are reasonably necessary to provide sufficient and effective levels of fire safety for the protection of life, health and property Therefore, the CFC is amended, added to, or deleted from, as set forth below § 1013 Subjects Not Specifically Regulated by this Code. Where no applicable standards or requirements are set forth in this code, or contained within other laws, codes, regulations or ordinances, the Fire Chief may interpret, administer and enforce this Code by reference to the standards of the American Insurance Association, the National Fire Protection Association and such other nationally recognized fire safety standards as are set out in Appendix V -A Any decision of the Chief relating to the interpretation of this Code may be appealed to the Board of Appeals § 103 14 1 Appeals In order to determine the suitability of alternate materials and methods of construction and to provide for reasonable interpretations of the provisions of this Code, a Board of Appeals is created consisting of five members composed of the Mayor and the other members of the City Council The term of a Board of Appeals member will coincide with the term of service as a council member and will terminate should the member cease serving as a council member The Building Official is the Secretary to the Board. The Board may adopt reasonable rules and regulations for conducting its investigations and will render all its decisions and findings on contested matters, in writing to the Building Official, with a duplicate copy for any appellant or contestant affected by such decision or finding, and may recommend to the City Council appropriate new legislation. Three members of the Board constitute a quorum The Mayor is the Board's chairperson and in the chairperson's absence the Board will select a temporary chairperson The City will assess a $250 00 charge at the time that an appellant files an appeal of any order, decisions, or determination made by the Building Official relative to the application and interpretation of this Code The $250 00 filing fee is refundable should the appellant Page 3of18 211) prevail in a decision by the Board. The appeal must be taken by filing a written notice of appeal, in letterform, to the Board of Appeals. The Board's decision constitutes the City's final decision § 103 3 1 1 Authority to inspect The fire department will inspect, as often as necessary, buildings and premises, including such other hazards or appliances designated by the Fire Chief for the purpose of identifying and causing to be corrected any conditions which would reasonably tend to cause fire or contribute to its spread, or any violation of the purpose or provisions of this code and of any other law or standard affecting fire safety § 103 3 2.2 Inspection Requests. It is the duty of the person doing the work authorized by a permit to notify the chief that such work is ready for inspection. Every request for inspection must be filed not less than two working days before such inspection is desired. Such request may be in writing or by telephone It is the duty of the person requesting any required inspections to provide access to and means for proper inspection of such work § 103 4.7 Financial Responsibility. Any person who personally, or through another, willfully, negligently, or in violation of law, sets a fire, allows a fire to be set, or allows a fire kindled or attended by him/her to escape from his/her control, allows any hazardous material to be handled, stored disposed of or transported in a manner not in accordance with this Code, State law or nationally recognized Standards, allows any hazardous material to escape from his/her control, allows continuation of a violation of this Code is liable for the expense of fighting the fire or for the expenses incurred during a hazardous materials incident, and such expense will be a charge against that person § 104 2 1 Investigations The Fire Department is authorized to promptly investigate the cause, origin and circumstances of each and every fire occurring within the city involving loss of life or in3ury to persons or destruction of property and, if it appears to the bureau of investigation that such fire is suspicious in origin, it is authorized to take immediate charge of all physical evidence relating to the cause of fire and to pursue investigation to its conclusion The Fire Chief is authorized to investigate the cause, origin and circumstances of unauthorized release of hazardous materials When there is a hazardous materials incident or other potential life or serious property threatening situation, the Fire Chief will investigate, request assistance from public agencies, request the owner or operator to hire a private fire protection or hazardous materials investigator, at the expense of the owner or operator, to provide a full report of the incident, including, without limitation, such matters as cause, origin, circumstances or proposed solution to the problem The Police Department is authorized to assist the Fire Department in its investigations when requested to do so. § 105 3 Application for Permit Applications for permits will be made to the fire prevention office in such form and detail as prescribed by the chief Applications for permits must be accompanied by such plans as required by the chief Any applicable permit fees must be paid at the time of application for the permit. Page 4 of 18 220 § 105 8 The following subsections of CFC § 105.8 are amended to read- M. Battery systems To install or operate stationary lead -acid battery systems having a liquid capacity of more than 100 gallons (378.5 L). See Article 64 f 3 Flammable or combustible liquids. See Article 79 f 3 1 To use or operate, repair or modify a pipeline for the transportation of flammable or combustible liquids f 3 2 To store, handle or use, in a building, Class I, I1 or III -A liquids in amounts in excess of Table 7902 5 -A and 7903 2 -B f 3 3 To store, handle or use, in a building, Class I liquids in excess of 5 gallons (18 7 L) or Class H and Class III -A liquids in excess of 25 gallons (94.6L), but less than the exempt amounts listed in Table 7902.5 -A and 7903 2 -B f 3 4 To store, handle or use Class I liquids in excess of 10 gallons (37 9L) or Class II and III -A liquids in excess of 60 gallons (227 1L) outside a building, except for fuel oil used in connection with oil -burning equipment EXCEPTION 1 The storage or use of Class I liquids in the fuel tank of a motor vehicle, aircraft, motorboat, mobile power plant or mobile heating plant, unless such storage, in the opinion of the chief, would cause an unsafe condition EXCEPTION 2 The storage or use of paints, oils varnishes or similar flammable mixtures when such liquids are stored for maintenance, painting or similar purposes for a period of not more than 30 days f 3 5 To install, construct, alter or operate tank vehicles, equipment, plants, terminals, wells, fuel dispensing stations, refineries, distilleries and similar facilities where flammable and combustible liquids are produced, processed, transported stored, dispensed or used. f.3 6 To install, alter, remove, abandon, place temporarily out of service or otherwise dispose of flammable or combustible liquid tanks f.3.7 To change the type of contents stored in a flammable or combustible liquid tank to a material other than that for which the tank was designed and constructed f 3 8 To remove Class I or Class II liquids from a storage tank used for fueling motor vehicles by any means other than the approved, stationary on -site pumps normally used for dispensing purposes. g 1 General Use When in the opinion of the chief a permit is required for an activity, use or process that is not covered by any other permit 12 To operate or conduct a business which is classified by the California Building Code as follows- Page 5 of 18 ti�l 12. 1. Group I, Div. 12. Health -care centers for ambulatory patients receiving outpatient medical care which may render the patient incapable of unassisted self - preservation (Each tenant space accommodating more than five such patients) 12 2. Group I, Div. 1 1 1 Nurseries for the full -time care of children under the age of six, but not including "infants" as defined in California Building Code, hospitals, sanitariums, nursing homes with nonambulatory patients where medical care is provided, protective social care facilities where medical care is provided, or homes with nonambulatory guests where medical care is provided, and similar buildings (each occupancy accommodating six or less persons) 12 3 Group I, Div 2.2 1. Nursing homes for ambulatory patients where medical care is provided, homes for ambulatory children six years of age or over where medical care is provide, or homes with ambulatory guests where medical care is provided and similar buildings (each occupancy accommodating six or less persons); but not including "infants" as defined in the California Building Code. I.2 4. Group I, Div 2 Nursing homes for ambulatory patients where medical care is provided, homes for ambulatory children six years of age or over where medical care is provided, or homes with ambulatory guests where medical care is provided and similar buildings and honor farms and conservation camps housing inmates who are not restrained (each accommodating more than six patients or children) 12 5 Group I, Div. 1 1 Nurseries for the full -time care of children under the age of six (each accommodating more than six children) r.4 Residential Care Facility To operate a Residential Care Facility where no medical care is provided See California Building Code, Chapter 3 w 1 Woodworking To operate a business which conducts woodworking, or operates as a cabinet shop or other similar purposes § 202 The definition of "Administrator" is amended to read as follows "Administrator" means the city manager, or designee, of the city of El Segundo § 203 -B is amended to add a new definition reading as follows BUILDING ACCESS Building Access means an exterior door opening conforming to all of the following 1. Suitable and available for fire department use, opening onto or adjacent to a public way or a fire department access road as described in Section 902 2 Located not more than 2 feet (609 6 mm) above adjacent ground level 3 Leading to a space, room or area having foot traffic communication capabilities with the remainder of the building Page 6 of 18 4 Designed to permit access with the use of keys available in an approved key lock box § 209 -H is amended to add a new definition reading as follows HIGH -RISE BUILDING is any building having a floor or floors used for human occupancy located more than 75 feet (22,860 mm) above the lowest level of fire department access Measurement will be from the underside of the roof or floor above the topmost space that can be occupied to the lowest fire apparatus access road level or building access, as defined in Section 203 -B, whichever is lower § 213 -L is amended to add a new definition reading as follows- LOW-RISE BUILDING is any building that is less than four stones in height from the lowest level of fire department access Measurement will be from the underside of the roof or floor above the topmost space that can be occupied to the lowest fire apparatus access road level or building access, as defined in Section 203 -B, whichever is lower § 214 -M is amended to add a new definition reading as follows: MID-RISE BUILDING is any building having space used for human occupancy four complete stones or more in height while being 75 feet (22,860 mm) or less in height and not defined as a high -nse building by Section 209 -H. Measurement will be from the underside of the roof or floor above the topmost space that can be occupied to the lowest fire apparatus access road level or building access, as defined in Section 203 -B, whichever is lower § 217 The definition of "Person" is amended to read as follows: "Person" means a natural person, the person's heirs, executors, administrators or assigns, and also includes a firm, partnership, corporation or governmental agency, its /their successors or assigns, or the agent of any of the aforesaid § 9014 2 Fire Apparatus Access Roads When required by the chief, approved signs or other approved notices must be provided and maintained for fire apparatus roads to identify such and prohibit the obstruction thereof or both. The Chief has the authority to designate fire apparatus access roads on private property § 9014 4 Premises Identification Approved address numbers and letters must be placed on all new and existing buildings and units in such a location as to be plainly visible and legible from the street or road fronting such buildings and units Numbers and letters must be at least four (4) inches in height for residential, six (6) inches in height for commercial, and twelve (12) inches in height for industrial buildings and units and may not be located on doors or other areas that can be obstructed from view The numbers and letters will be in a color that contrasts with their background and must be in the city's approved numbering sequence Commercial and industrial buildings and units that are served by an alley must also have approved address numbers and letters posted in a visible location near the primary door to the alley Page 7 of 18 4z § 9014 4.1 Add the following Directory. For complexes and large buildings, a directory or premises map with approved addressing must be installed and maintained at a location and in format as approved by the chief § 902 2 2.1 Dimensions Fire apparatus access roads must have an unobstructed width of not less than 20 feet (6096 mm) and an unobstructed vertical clearance of not less than 15 feet (4572 mm) EXCEPTIONS 1 When serving only one Group R, Division 3 or Group U Occupancy the unobstructed width of the access road may be 12 feet (3658 mm). 2 Vertical clearance may be reduced, provided such reduction does not impair access by fire apparatus and approved signs are installed and maintained indicating the established vertical clearance when approved by the chief No access road can be less than 32 feet (9754 mm) in width if vehicle parking is permitted on one side of the access road and not less than 40 feet (12 192 mm) in width if vehicle parking is permitted on both sides of the access road To permit the free passage of vehicles, access roads designed for vehicle parking on only one side must have signs or markings prohibiting the parking of vehicles on the traffic flow side of the roadway An access road divided into separate ad3acent one -way traffic lanes by a curbed divider or similar obstacle must be not less than 15 feet (4572 mm) in unobstructed width on each side of the divider Vertical clearance or widths must be increased when in the opinion of the chief, vertical clearances or widths are not adequate to provide fire apparatus access § 902 2 23 Turning Radius The inside turning radius of a fire apparatus access road shall be a minimum of 60 feet ,outside and 40 feet, inside § 903 1 General Water supplies and fire hydrants must be in accordance with Section 901 and 903 § 903 2 Required Water Supply for Fire Protection Water supplies and fire hydrant requirements must be required in accordance with Section 903 2 § 903 2 1 New facilities An approved water supply capable of supplying the required fire flow for fire protection must be provided to all premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction § 903 2 2 Existing Facilities When required by the chief, water supply and fire hydrants must be provided at existing facilities when the fire load potential exceeds the water supply availability Page 8 of 18 221 § 903 2 3 Additional On -site fire hydrants. When any portion of the facility or building protected is in excess of 150 feet (45 720 mm) from a water supply on a public street, as measured by an approved route around the exterior of the facility or building, on -site fire hydrants and mains capable of supplying the required fire flow must be provided when required by the Chief. See Section 903.4 § 1003.1.1 General Fire - extinguishing systems must be installed in accordance with the Building Code and Section 1003. Fire hose threads used in connection with fire - extinguishing systems must be national standard hose thread or as approved by the Chief The location of fire department hose connections must be approved by the Chief. In buildings used for high -piled combustible storage, fire protection must be in accordance with Section 1003 2 2 and Article 81 Sprinkler shutoff valves must be required on each floor of buildings three stories or greater in height 1003 12 Standards Fire - extinguishing systems must comply with the Building Code (See CBC Standard 9 -1 ) EXCEPTIONS 1 Automatic fire - extinguishing systems not covered by the Building Code must be approved and installed in accordance with approved standards 2 Automatic sprinkler systems may be connected to the domestic water - supply main when approved by the building official, provided the domestic water supply is of adequate pressure, capacity and sizing for the combined domestic and sprinkler requirements. hi such case, the sprinkler system connection must be made between the public water main or meter and the building shutoff valve, and there must not be intervening valves or connections The fire department connection may be omitted when approved 3. Automatic sprinkler systems in Group R Occupancies four stones or less may be in accordance with the Building Code requirements for residential sprinkler systems. (See CBC Standard 9 -3 ) 4 Residential occupancies protected by an automatic sprinkler system in accordance with CBC Standard 9 -3 (NFPA 13R) or NPFA 13D must have automatic sprinklers installed in attached garages and in other areas as required by the chief. § 1003 2 3 Automatic Fire - Extinguishing Systems - Group A Occupancies is amended to read as follows Nightclubs, Discos and Dining Facilities An automatic sprinkler system shall be installed in rooms primarily used for dnnking or dimng and unseparated accessory uses where the total area of such unseparated rooms and assembly uses exceeds 4,000 square feet For Page 9 of 18 ��, 2 J uses to be considered as separated, the separation shall not be less than as required for a one -hour occupancy separation. The area of other uses shall be included unless separated by at least a one -hour occupancy separation. § 1003 2 8 Automatic Fire- Extinguistung Systems - Group M Occupancies is amended to read as follows- Group B Office Buildings and Group M Occupancies. An automatic sprinkler system shall be installed in Group B Office Buildings and Group M Occupancies where the floor areas exceed 12,000 square feet on any floor or 24,000 square feet on all floors. The area of mezzanine shall be included in determining the areas where sprinklers are required. § 1003 2.11 is added to read as follows- Bowling Alleys An automatic sprinkler system shall be installed throughout all bowling alleys § 1003 2 12 is added to read as follows Places of Assembly. An automatic sprinkler system shall be installed throughout all buildings having a place of public assembly above the first floor having an occupant load of more than 100 persons § 103 2 13 is added to read as follows Building over 55 feet in height. An automatic sprinkler system shall be installed throughout all buildings having usable floor area more than fifty -five feet or five stones above grade, or buildings attached thereto § 1003 2.14 is added to read as follows Parking Garages An automatic sprinkler system shall be installed throughout parking garages over 10,000 square feet in area, incorporated within and part of Group R Occupancies and not otherwise covered by this Code. § 3205 2 Location and Parking Temporary membrane structures, tents, and canopies cannot be located within 20 feet (6096 mm) of property lines, buildings, temporary membrane structures, other tents and canopies, parked vehicles or internal combustion engines For the purpose of determining required distances, support ropes and guy wires must be considered as part of the temporary membrane structure, tent or canopy. EXCEPTIONS- 1 Separation distance between temporary membrane structures, tents and canopies, not used for cooking, is not required when the aggregate floor area does not exceed 15,000 square feet (1393 5 m2) 2 Temporary membrane structures, tents or canopies need not be separated from buildings when the following conditions are met Page 10 of 18 r2.2 2 1 The aggregate floor area of the building and temporary membrane structure, tent or canopy must not exceed the basic allowable floor area including increases as indicated in the Building Code 2 2 All means of egress provisions are complied for both the building and the temporary membrane structure, tent or canopy, including travel distance 2 3 Fire Department access roads are provided in accordance with Section 902 " § 6401 is amended to read as follows Stationary lead acid battery storage systems having a liquid capacity of more than 50 gallons in spnnklered buildings or 20 gallons in unspnnklered buildings used for facility stand by power supplies shall be in accordance with Article 64. § 7802 3 is amended to read as follows: The manufacturing, possession, storage sale, use and handling of fireworks, including without limitation, "Safe and Sane" fireworks, is prolubrted EXCEPTIONS 1 Storage of fireworks in accordance with the requirements for low order explosives in Section 7702 2 Storage of fireworks, 1 AG in accordance with the Building Code 3 Use and handling of fireworks for professional display in accordance with Secton7802 4 " 13 -10 -3• Anew Article 37 is added to the CFC to read as follows. "ARTICLE 37 - -- MID -RISE BUILDINGS SECTION 3701— GENERAL 3701.1 Scope. In addition to other applicable provisions of tlus code, other laws and regulations, and any policies of the chief, the provisions of this article apply to every mid -nse building, of any type construction, newly constructed after the adoption of this Code, or which undergoes a complete renovation that requires the complete vacancy of the building EXCEPTIONS: The following structures, while defined as mid-rise buildings, will not be subject to the provisions of this article 1 Buildings used exclusively as open parking garage; 2 Buildings where all floors above the fourth floor (16,764 mm) level are used exclusively as open parking garage, Page 11 of 18 �� 1 3. Buildings such as power plants, lookout towers, steeples, grain houses, and similar structures with non - continuous human occupancy, when so determined by the cluef, 4 Buildings used exclusively for jails, prisons and hospitals 3701.2 Definitions. For definitions of MID-RISE BUILDING and BUILDING ACCESS, see Article 2 as amended herein SECTION 3702 - BUILDING ACCESS 3702.1 Building Access. Building access must be provided and approved by the chief. SECTION 3703 - FIRE AND LIFE SAFETY REQUIREMENTS 3703.1 Automatic Fire Sprinklers. Every mid -nse building must be protected throughout by an automatic fire sprinkler system that is designed and installed in conformance with latest Edition of NFPA 13 and in accordance with the following 1 Shut -off valves and a water flow alarm device must be provided for each floor. Each shut -off valve and flow device must be electronically supervised 3703.2 Standpipes. Every mid -nse building must be provided with a class I standpipe system that is interconnected with the fire sprinkler system The system must consist of 21/2 - inch hose valves that must be located in each stair enclosure, on every floor level. Two hose outlets must also be located on the roof, outside of each stair shaft enclosure that penetrates the roof. 3703.2.1 Standards The standpipe system must be designed, installed and tested in accordance with NFPA 14 3703.3 Smoke Detection. Smoke detectors must be provided in accordance with this section Smoke detectors must be connected to an automatic fire alarm system installed in accordance with the latest Edition of NFPA 72 The actuation of any detector required by this section will operate the emergency voice alarm signaling system and will place into operation all equipment necessary to prevent the circulation of smoke through air return and exhaust ductwork Smoke detectors must be located as follows In every mechanical equipment, electrical, transformer, telephone equipment, unmanned computer equipment, elevator machinery or similar room and in all elevator lobbies Elevator lobby detectors must be connected to an alarm verification zone or be listed as a releasing device hi the main return -air and exhaust -air plenum of each air - conditioning system Such device must be located in a serviceable area downstream of the last duct inlet At each connection to a vertical duct or nser serving two or more stones from a return -air duct or plenum of an air conditioning system In Group R Division 1 Occupancies, an approved smoke detector may be used in each Page 12 of 18 41.8 return-air riser carrying not more than 5,000 cubic feet per minute and serving not more than 10 air mlet openings 4 For Group R, Division 1 Occupancies, in all corridors serving as a means of egress for an occupant load for 10 or more 3703.4 Smoke Control. A smoke control system must be provided for all mid -nse buildings whenever a complete floor is in excess of 55 feet from the lowest point of Fire Department access. Such system must be mechanical and must be designed, installed and tested to be in compliance with Section 905 of the Building Code 3703.5 Fire Alarm system. An approved and listed, automatic and manual, fully addressable and electronically supervised fire alarm system must be provided in conformance with this code and any policies of the Fire Prevention Division 3703.5.1 Emergency voice alarm signaling system. The operation of any automatic fire detector or water flow device must automatically sound an alert tone followed by a pre- recorded voice instruction giving appropriate information and direction on a general or selective basis to the following terminal areas 1 Elevators 2 Elevator lobbies 3 Corridors 4 Exit Stairways 5 Rooms and tenant spaces. 6 Dwelling units 7. Hotel Guest Rooms 8. Areas designated as safe refixge within the building 3703.5.1.1 The content of the voice alarm instruction must be approved by the El Segundo Fire Department 3703.5.1.2 A manual override for emergency voice communication must be provided for all paging zones. SECTION 3704 CENTRAL CONTROL STATION 3704.1 General. A central control station room for fire department operations must be provided The location and accessibility of the Central control station room must be approved by the fire department. The room must be separated from the remainder of the building by not less than one -hour, fire resistive occupancy separation The room must be a minimum of 96 square feet with a minimum dimension of 8 feet It must contain the following as a minimum 1 The voice alarm and public address panels 2 The fire alarm enunciator panel. 3 Elevator enunciator panel (when Building exceeds 55 feet in height) 4 Status indicators and controls of air handling systems. 5. Controls for unlocking stairwell doors 6 Emergency and stand -by power indicators. Page 13 of 18 0°)il 49 1- ., 7 Fire Pump status mdreators. 8 Complete building plans set 9 Work Table 10 Elevator control switches for switching of emergency power 3704.2 Annunciation Identification. Control panels in the central control station must be permanently identified as to function Water flow, automatic fire detection and manually activated fire alarms, supervisory and trouble signals must be monitored by an approved, UL listed Central Monitoring Station and annunciated in the central control station by means of an audible and visual indicator For the purposes of annunciation, zoning must be in accordance with the following I When the system serves more that one building, each building must be considered separately 2. Each floor must be considered a separate zone 3 When one ore more risers serve the same floor, each riser must be considered a separate zone. SECTION 3705 - ELEVATORS 3705.1 Standards. Elevators and elevator lobbies be provided and must comply with the provisions of Section 403 Chapter 30 of the Building Code and the following. 3705.1.1 General. At least one elevator cab must be assigned for fire department use, which must serve all floors of the building All provisions hereinafter are in reference to said elevator cab(s). 3705.2 Size. The size of the elevator cab must have dimensions as specified in Section 37052 1 3705.2.1 Ambulance Stretcher. The elevator cab must be provided with adequate dimensions to accommodate an ambulance type stretcher in accordance with the provisions of Chapter 30 of California Building and Safety Code SECTION 3706 - STANDBY POWER 3706.1 General. An on -site standby power system conforming to the Electrical Code must be provided In the event of failure of the normal power source, the standby power system must provide an alternate source of electrical power to serve at least the designated loads as set forth in section 3705.1 at full power The system may consist of an on -site generator or a system of batteries, or both. The installation must be in accordance with this code, nationally recognized standards, and any policies of the chief. 3706.2 Loads. The power load requirements for sizing the standby power system must include, but not be limited to the following 1 Exit signs and exit path illumination; 2 Fire alarm system, 3 Elevator(s) assigned for fire department use, 4. Electrically driven fire pumps (if provided), Page 14 of 18 ��Q 5 Smoke control systems; 6 Stairwell Pressurization; 7 Lighting circuits supplying all elevator cabs, elevator lobbies, generator room, fire pump room, and other areas designated by the cluef. 3706.3 Fuel Supplies. On -site fuel supplies for prime movers of a standby power generator must be sufficient for at least two hours at the generator's listed full load Where fuel supplies require automatic transfer into a primary tank from a secondary fuel storage tank, the fuel transfer system must be provided with redundant fuel pumps to insure reliability. Where fire pumps are required, the supply must be sufficient for at least eight hours The fuel supply tank provided must be capable of storing at least 200% of the calculated amount of fuel needed. SECTION 3707 - EMERGENCY ELECTRICAL SYSTEM 3707.1 General. Electrical systems and equipment specified in section 3706 are classed as emergency systems and must be installed in accordance with this code, nationally recognized standards, and policies of the chief Such systems must operate within 10 seconds of failure to normal power supply Such emergency power supply may be separate from the standby power required for fire pumps and elevators assigned for fire department use. 3707.2 Emergency Systems. The following are classed as emergency systems 1 Exit signs and exit path illumination 2 Fire alarm system 3 Fire Detection system 4 Sprinkler alarm system 5 Elevator cab lighting SECTION 3708 — MEANS OF EGRESS 3708.1 General. Means of egress must comply with the provisions of section 3708 3708.2 Stairway enclosures. All stairways used for exiting must be protected by an exit enclosure designed in accordance with the California Building Code, Section 1005 3.3 and this Section 3708.2.1 Construction. Construction of stairway enclosures must in accordance with the California Building Code, Section 1005 3.3 2 3708.2.2 Extent of Enclosure. Stairway enclosures must be continuous and must fully enclose all portions of the stairway Exit enclosure must exit directly to the exterior of the building or include an exit passageway on the ground floor, leading to the exterior of the building Each exit enclosure must extend completely through the roof and be provided with a door that leads onto the roof 3708.2.3 Openings and Penetrations. Openings and Penetrations must be as specified in the California Building Code, Section 1005 3.3 5 Page 15 of 18 23 i 3708.2.4 Pressurized Enclosures. All required stairway enclosures in a Mid -Rise building must pressurized as specified in the Califorma Building Code, Section 905. 3708.2.4.1 Vestibules. Pressurized stairway enclosures, serving Mid -Rise buildings must be provided with a pressurized entrance vestibule on each floor that complies with the California Building Code, Section 1005 3 3.7 1 3708.2.4.2 Vestibule Size. Vestibule size must be not less than 44 inches in width and not less than 72 inches in the direction of travel 3708.2.4.3 Vestibule Construction. Vestibules must have walls, ceilings and floors of not less than two -hour fire resistive construction. 3708.2.4.4 Vestibule Doors. Vestibule doors must be in accordance with the California Building Code, Section 1005 3 3 7 1 3. 3708.2.4.5 Pressure Differences. The minimum pressure difference within a vestibule must be in accordance with the California Building Code, Section 1005 3 3 7.14. 3708.2.4.6 Standpipes. Fire Department standpipe connections and valves serving the floor must be within the vestibule and located in a manner so as not to obstruct egress when hose lines are connected and charged 3708.3 Locking of Stairway doors. All stairway doors that are locked to prolubrt access from the stairway side must have the capability of being unlocked simultaneously, without unlatching, upon a signal from the fire control room Upon failure of normal electrical service, or activation of any fire alarm, the locking mechanism must automatically retract to the unlocked position 3708.4 A telephone or other two -way communications system connected to an approved emergency service which operates continuously must be provided at not less than every third floor in each required exit stairway vestibule 3708.5 Approved signage must be provided in each stairwell vestibule stating doors are locked, on which floor(s) entry may be made, and on which floor(s) a telephone is located. Hardware for locking of stairway vestibule doors must be State Fire Marshal listed and approved by the chief by permit before installation Stairway doors located between the vestibules and stairway shaft must not be locked " SECTION 4. CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION The City Council determines that this ordinance is exempt from review under the Califorma Environmental Quality Act (Califorma Public Resources Code §§ 21000, et seq , "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq , the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment Page 16 of 18 2,32 SECTION 5 SAVINGS CLAUSE Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 6 SEVERABILITY If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 7 VALIDITY OF PREVIOUS CODE SECTIONS If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 8- The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 9 This Ordinance will become effective thirty (30) days following its passage and adoption PASSED AND ADOPTED this _ day of , 2002. Mike Gordon, Mayor Page 17 of 18 M , .I ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of ' 2001, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2001, and the same was so passed and adopted by the following vote- AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS Mark D. Hensle3o Karl H Berger Assistant Citys Page 18 of 18 a,SFt EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE. October 1, 2002 AGENDA HEADING: Mayor Gordon Consideration and possible action regarding the naming of the proposed skateboard park to be located on Grand Avenue, east of Eucalyptus Street RECOMMENDED COUNCIL ACTION: 1) Rescind the previous Council decision to name the proposed skateboard park; 2) Alternatively, discuss and take other action related to this matter BACKGROUND & DISCUSSION: In June 2001, the Council took consensus action at the Mayor's request to name the skateboard park to be located near the intersection of Grand Avenue and Eucalyptus street in Recreation Park During the past year, it has become apparent that further consideration of that issue is required. Accordingly, the Mayor is requesting the Council to take action to rescind the name currently designated for the skateboard park ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: Amount Requested, Account Number* Project Phase. Appropriation Required _Yes _ No Mayor Mike Gordon REVIEWED BY: DATE. o� Mary Str ,City Manager 21 033