2002 JUN 19 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, JUNE 19, 2002 — 5:00 P.M.
Next Resolution # 4263
Next Ordinance # 1346
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, at sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 City of El Segundo v South Bay Regional Public Communicatons Authority LASC, YC040688
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential cases (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) None
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — Two (2) Matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
SPECIAL MATTERS — None
6:00 PM SESSION
Interview candidates for the Planning Commission, Library Board of Trustees and Community
Cable
2
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
Drior to the meeting and thev do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, JUNE 19, 2002 — 7:00 P.M.
Next Resolution # 4263
Next Resolution # 1346
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Fr David Bowser of Saint Michael's Episcopal Church
PLEDGE OF ALLEGIANCE — Councilmember Nancy Wernick
PRESENTATIONS —
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
013
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
Consideration and possible action regarding approval of a design for the
implementation of the Downtown Specific Plan.
Recommendation — (1) Approve the design for the Downtown Specific Plan Improvement
Project as presented by staff on April 16, 2002, and authorize staff to advertise the plans
and specifications, (2) Concur with the Tree Sub - committee and the Recreation and
Park Commission's recommendation to remove all trees along Main Street, between
Mariposa Avenue and El Segundo Boulevard, (3) Approve the installation of a clock
tower at the intersection of Main Street and Grand Avenue, (4) Alternatively, discuss and
take other action related to this item
2. Consideration and possible action regarding Contract Amendment No. 1 to a
Contract (No. 2993) with Christopher A. Joseph & Associates to prepare a Specific
Plan and Environmental Impact Report (EIR) for the redevelopment of Area A of
the Los Angeles Air Force Base (LAAFB). The amount of the amendment would
be $64,620. Total cost of contract, including what was previously approved by the
City Council, would not to exceed $399,364.
Recommendation — (1) Authorize City Manager to execute Contract Amendment No 1 in
a form to be approved by the City Attorney with Christopher A Joseph & Associates to
prepare a Specific Plan and EIR in an amount not to exceed $399,364, (2) Alternatively,
discuss and take other action related to this item
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
3. Consideration and possible action regarding the announcement of appointments
to the various Committees, Commissions and Boards.
Recommendation — (1) Announce appointments and respective terms of office, (2)
Discuss and take other action related to this item
4 04
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) twdi be considered individually under the next heading of busyness
4. Warrant Numbers 2525900 to 2526146 on Register No. 17 in the total amount of
$1,107,485.68 and Wire Transfers from 05/25/2002 through 06/07/2002 in the
amount of $261,753.51.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
5. City Council Meeting Minutes of June 4, 2002.
PPrnnlMP.nrinbnn — Annrnval
6. Consideration and possible action regarding support letter for the West Basin
Municipal Water District ( WBMWD) Seawater Desalination Plant Project — (No
Fiscal Impact).
Recommendation — (1) Authorize the Mayor to sign the support letter for the WBMWD
Seawater Desalination Plant Project conceptual plan, (2) Alternatively, discuss and take
other action related to this item
7. Consideration and possible action regarding the authorization to issue Change
Order #1 for Organizational Audit Consulting Services for Recreation and Parks
Department.
Recommendation — (1) Approve Change Order 91 to PMW Associates in the amount of
$8,350 for completion of department audit; (2) Alternatively, discuss and take other
action related to this item
8. Consideration and possible action regarding approval of equipment purchase for
the Community Cable Division in the amount of $79,050.
Recommendation — (1) Authorize staff to award contract of Bid #PA02 -13 to lowest
responsible bidder, (2) Alternatively, take other action related to this item.
5
05
9. Consideration and possible action to reject all bids from Bid #02 -11 (KWIK File
Recommendation — (1) City Council reject all bids submitted for RFP #02 -11; (2)
Authorize staff to re -issue a new bid for the same product, (3) Once new bids have been
received and evaluated by staff, authorize the Risk Manager /Purchasing Agent to make
an award to the lowest responsive bidder, (4) Alternatively, discuss and take other action
related to this item.
10. Consideration and possible action regarding approval for the purchase and
installation of a five- camera audio /video covert surveillance system to cover the
jail and detective side interview rooms. Funds for the purchase have been made
available through the Local Law Enforcement Block Grant. Cost of the equipment
not to exceed $18,823.00.
Recommendation — (1) Approve the purchase and installation of the surveillance system
from Metro Video Systems, Inc; (2) Alternatively, discuss and take other action related to
this item
11. Consideration and possible action regarding sponsorship by the City of El
Segundo of the Spring 2004 Conference of the California Downtown Association
Recommendation — (1) Authorize staff to prepare an
sponsorship of the Spring 2004 Conference of CDA;
letter supporting the application on behalf of the City
and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
NEW BUSINESS —
F
G.
H
an
&)
(2) Authorize the Mayor to sign a
Council; (3) Alternatively, discuss
12. Consideration and possible action regarding the presentation of FY 2001 -2002
Midyear Financial Review and approval of FY 2002 -2003 Budget Calendar.
Recommendation — (1) Receive and file 2001 -2002 Midyear Financial presentation; (2)
Direct staff to proceed with FY 2002 -2003 Budget Calendar, (3) Alternatively, discuss
and take other action related to this item (There will be a 10- minute presentation)
REPORTS — CITY MANAGER — NONE
REPORTS — CITY ATTORNEY — NONE
REPORTS — CITY CLERK — NONE
06
REPORTS - CITY TREASURER - NONE
J. REPORTS - CITY COUNCIL MEMBERS
Council Member McDowell -
Council Member Gaines -
Council Member Wernick -
Mayor Pro Tem Jacobs -
Mayor Gordon -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et seq) for the purposes of conferring with the City's Real Property Negotiator, and/or
conferring with the City Attorney on potential andlor existing litigation, andlor discussing matters covered under
Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE
!o / 3
TIME
NAME
07
EL SEGUNDO CITY COUNCIL MEETING DATE June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING. Unfinished Business
AGENDA DESCRIPTION*
Consideration and possible action regarding approval of a design for the implementation of the
Downtown Specific Plan
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve the design for the Downtown Specific Plan Improvement
Project as presented by staff on April 16, 2002, and authorize staff to advertise the plans and
specifications; (2) Concur with the Tree Sub - committee and the Recreation and Park
Commission's recommendation to remove all trees along Main Street, between Mariposa
Avenue and El Segundo Boulevard, (3) Approve the installation of a clock tower at the
intersection of Main Street and Grand Avenue, (4) Alternatively discuss and take other action
related to this item
BACKGROUND & DISCUSSION
Larry Moss and Associates, the City's consultant for the Downtown Design, presented to the
City Council a conceptual design for consideration at the meeting on April 16, 2002 The City
Council directed staff to present the plan to local community groups and to the Downtown
property owners and tenants The Council set a sixty (60) day period for public comment on
the plan and directed staff to bring the item back for a decision on June 19, 2002
(Background and Discussion continues on the next page.......)
ATTACHED SUPPORTING DOCUMENTS
Meetings held /comments
FISCAL IMPACT
Operating Budget
Amount Requested,
Account Number.
Project Phase: Design approval
Appropriation Required No
REVIEWED BY (
A DATE June 12, 2002
Andres Santam�aanna,,GDiireectoorr of vPublic Works
REVIEWED
Strenn,
DATE,
eL
Council Jmeume 19 01(wBEneWar W12,K joa8 1
BACKGROUND & DISCUSSION (continued)
Staff reviewed the comments submitted and would like to thank the community for its input
The item of most concern appeared to be the placement of a focal piece, such as a clock
tower or statue, at the intersection of Main Street and Grand Avenue Issues such as sight
distance, turning movements for fire vehicles and buses, and reduction of lanes for through
traffic were expressed A traffic review of the intersection was performed and it was
determined that a clock tower could be installed with minor traffic impacts
Based on the comments received, the plaza design was well accepted The community
desires a park setting, such as the one proposed to be built
Some parking spaces along Main Street will be lost with the installation of the bow -outs At
the same time, there will be an increase in parking stalls in the downtown area once the
parking structure is completed
In the overall design for the Downtown Specific Plan, issues such as handicapped access to
all buildings have been considered and plans will incorporate appropriate access issues
Once final design commences, cost and construction factors associated with undergrounding
the utilities along Grand Avenue will be looked at Special unique features, such as the
placement of fish in the pond, or need for a railing, will be reviewed for applicability, cost and
maintenance
It is proposed that once the project is prepared for bidding, that project components can be
segregated to allow choices to be made to keep within the construction budget
The schedule anticipates that the start date of the $3 7 million dollar construction protect (of
which $ 25 million has been spent) is Tuesday, November 19, 2002
Caunc,WuneWune 19 01 (WWnWay0611VG2 NWn) Q
09
DOWNTOWN SPECIFIC PLAN
MEETINGS / COMMENTS
During the time period between April 16, 2002 and June 19, 2002 staff presented the
Downtown Design plans to the following groups
Employee informational meetings were held to seek their input as well as to inform them of
the project so that accurate information could be released to the public
The following items were completed to publicize the project and receive comments
• Staff prepared a two (2) page, two (2) sided color brochure that was distributed with the
El Segundo Herald on May 1, 2002 Copies of the brochures were also distributed at
all the presentations and at local businesses that requested them
A dedicated phone line was installed to receive comments on the plan (866- ElSegundo
or 525 -2377) A special email address (mainstreetCa.elseoundo org) was also installed
to receive email comments.
- 1 -
Cound Ju6eWune 19 .1 (WWe a .1O6112102 NOOn) 10
• The conceptual design presentation was installed on the computer in the front lobby of
the Community, Economic and Development Services Department (C E D S ) and in
the Library The presentation was also shown on the City cable station
Announcements concerning the hotline number and email address were advertised on the
cable station
• An advertisement was placed in the El Segundo Herald inviting residents and other
interested people to the Planning Commission meeting when the Downtown Design
was presented and discussed
• Business cards were printed with the hotline numbers and the e-mail address so
employees could distribute them to residents who have questions about the Downtown
The cards were distributed to all Departments
• Four (4) staff members were assigned to answering all inquiries providing availability
and consistency in responding to questions
• A Special Committee to discuss the trees was formed and met three (3) times
• Comments were solicited at all the meetings Comments were also received by phone,
email, and letters
The following is a summary of the comments made
Clock tower at intersection of Main and Grand Street
Number of comments Comment
2 Opposed to clock tower
4 Support clock tower
2 Support clock tower at different location
2 Prefer a statue or other focal point to a clock tower
5 Concerned about safety at the intersection and ability of fire trucks
and buses to maneuver around the tower
4 Support construction of a trial replica of the island
Tree removal
Keep all the trees
Remove all trees
-2-
Couno iuneVune 1901 (WMn Jay 08113/03 Npn)
S 1
Streetscape
9 Liked streetscape
4 Against flagstones (thought they would be bumpy)
1 Liked delineated crosswalks
1 Liked hanging baskets
Plaza
6 Liked design
1 For safety reasons, a rail should be installed around the pond
General Comments
The Tree Sub - Committee and the Recreation and Parks Commission recommended that all
the trees along Main Street be removed
Two (2) people questioned the impact of the bow -outs on parking given the limited parking in
downtown Asked if the parking would be replaced elsewhere
Three (3) people questioned handicapped access to City Hall and to the Police Station
One (1) person suggested rubber sidewalks as an alternative to removing trees
Three (3) people had questions on the maintenance and if City employees would be
maintaining the landscaping
There was a suggestion that the City place existing utilities underground on Grand Avenue
when the sidewalks are replaced
Two (2) people suggested that koi be placed in the pond
-3-
L uncdWuneUune 19 01(WWnMWOW12M Nc n)
12
EL SEGUNDO CITY COUNCIL MEETING DATE June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Unfinished Business
AGENDA DESCRIPTION
Consideration and possible action regarding Contract Amendment No 1 to a contract (No
2993) with Christopher A Joseph & Associates to prepare a Specific Plan and Environmental
Impact Report (EIR) for the redevelopment of Area A of the Los Angeles Air Force Base
(LAAFB) The amount of the amendment would be $64,620 Total cost of contract, including
what was previously approved by the City Council, would not to exceed $399,364
RECOMMENDED COUNCIL ACTION:
1 Authorize City Manager to execute Contract Amendment No 1 in a form to be
approved by the City Attorney with Christopher A Joseph & Associates to prepare a
Specific Plan and EIR in an amount not to exceed $399,364
2 Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION
On April 16, 2002, the City Council approved a contract with Christopher A Joseph and
Associates to prepare a Specific Plan and EIR forthe Air Force Base Redevelopment Project
(Area A) at a cost of $334,744 The contract schedule anticipated the completion of the
entitlement process in mid -2003 A number of parties, including the Air Force Base and the
developers, have requested that the entitlement process be accelerated in the hopes of
completing it by the end of 2002 In an effort to meet this goal, staff and the contractor
developed an accelerated schedule Due to compressed time frame (6 months) to complete
the Specific Plan and EIR, the contractor has Indicated that additional budget would be
needed to provide additional staff resources to the project
(Continued on next page )
ATTACHED SUPPORTING DOCUMENTS
Contract Amendment No 1 in the amount of
Operating Budget. $399,364
Amount Requested. $64,620
Account Number. 001- 400 -2402 -6214 ($299,364) and TBD ($100,000 State Grant)
Protect Phase: N/A
Appropriation Required:—Yes X No
UKIGINATtU BY: - DATE Co/ 1112)
Is M Hansen, Director of Community, Economic and Development Services
BY
aL
2
STAFF REPORT June 19, 2002
BACKGROUND & DISCUSSION: (cont.)
Page 2
The contractor has prepared a revised budget to complete the environmental review to comply
with the California Environmental Quality ACT (CEQA) by the end of this year The original
contract also included contingency funding for the consultant to provide environmental
documentation to comply with the National Environmental Protection Act (NEPA) This would
be required if federal funding were to be used as part of the private development
Due to the additional complexities of NEPA, staff and the consultants do not believe that the
NEPA portion of the work, if necessary, could be completed by the end of the year with the
CEQA review Staff is proposing to go forward with a schedule that would complete the Final
EIR by December 30, 2002 City Council hearings on the entitlements and EIR would take
place in January and February 2003 If it is necessary to perform an additional NEPA review,
that could begin in January and take approximately three months upon completion of the EIR
by the consultant
It should also be pointed out that staff would have to begin work on the accelerated schedule
before the final selection of a developer by the Air Force The selection process has been
delayed slightly with the expected selection date now set at August 29, 2002 Staff will also
have to base the project description forthe specific plan and entitlements on a combination of
the three proposed developments in order to insure that the description accounts for a worst -
case scenario of potential impacts In order to complete the new schedule on time, staff
cannot wait until a developer is selected Fortunately, all three developers are proposing
roughly 600,000 square foot shopping centers and one developer is also proposing a hotel in
conjunction with the retail uses
BUDGET
The City Council approved an initial budget of $334,744 for the project The City obtained
$100,000 in grant funding from the State for a portion of the budget The Council approved the
budget contingent on the developer chosen by the Air Force paying the City's expected
$234,744 portion of the budget Of this amount, up to $84,790 was intended to comply with the
National Environmental Protection Act (NEPA) Staff anticipates that the Council will make the
approval of Contract Amendment No 1 contingent on the chosen developer's agreement to
reimburse the City for contract expenses incurred in the processing of the entitlements
14
STAFF REPORT: June 19, 2002
Page 3
The table below illustrates the revised budget, based on the two possible scenarios
contemplated in the original budget with the Contract Amendment No 1 included
Revised Budget
Scenario #1
Specific Plan /EIR
$249,954
Contact Amendment No
1
64,620
NEPA - Environment Assessment (if Needed)
66.200
TOTAL
$380,774
Scenario #2
Specific Plan /EIR
$249,954
Contact Amendment No
1
64,620
NEPA - EIS (If Needed)
84.790
TOTAL
$399,364
Current Budget Allocation
Funding Sources
(Developer Pays) $234,744
State Grant
100,000
Contract Amendment No
1 (Developer Pays)
64.620
TOTAL
$399,364
Upon approval of the Contract Amendment No 1 by the Council, staff will Inform the three
finalist developers and obtain their written consent to pay for the Increased budget (total
developer portion $299,364) As a final cautionary note, should the Space and Missile
Systems Center (SAMS) redevelopment project be discontinued for some reason by the Air
Force, prior to the City receiving the funds from the selected developer, the City could be liable
for the costs Incurred by the contractor up to that time
P \Planning & Building Safety \PROJECTS \576- 599 \EA- 577\Contract ais3 doc
15
FIRST AMENDMENT TO
AGREEMENT NO. 2993 BETWEEN
THE CITY OF EL SEGUNDO AND
CHRISTOPHER A. JOSEPH AND ASSOCIATES (- CAJA")
THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 19`h day of June 2002,
by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ( "CITY "), and CHRISTOPHER A JOSEPH AND
ASSOCIATES, a sole proprietorship ( "CONSULTANT ")
1 Pursuant to Section 34 of Agreement No 2993 ( "Agreement "), a new Section 41 is added to
read as follows
"41 REVISED ESTIMATE FOR COMPRESSED SCHEDULE CONSULTANT
agrees to perform the services set forth in Section 2 according to the compressed schedule
in attached `Exhibit C," which is incorporated by reference. CONSULTANT will begin its
services under this Agreement on June 20, 2002. CONSULTANT will complete each of the
services set forth in attached Exhibits "B" and "C" to CITY'S satisfaction strictly according
to the schedule provided, subject to limitations identified in Exhibit `B " If CITY is
dissatisfied with any services, CONSULTANT will work on such matter until CITY
approves of the service, provided such revisions are within the approved scope of work
2 Section 2(C) is modified so that CITY will pay CONSULTANT for performance under the
compressed schedule in Exhibit "C" as set forth in attached Exhibit "D," which is incorporated by
reference Payment will be made wittun thirty (30) days after CITY receives each invoice as to all
non - disputed fees If CITY disputes any fee it will give CONSULTANT written notice within
thirty (30) days of receiving an invoice containing any disputed fees "
3. This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together shall constitute one instrument executed on the same date
4 Except as modified by this Amendment, all other terms and conditions of Agreement No
2993 will remain the same
[SIGNATURES ON NEXT PAGE]
16
CITY OF EL SEGUNDO,
a general law city
Mary Strenn,
City Manager
ry "Mil
Cindy Mortesen,
City Clerk
APPROVED AS
Mark D Hensley
to
Karl H. Berger,
Assistant City f
CHRISTOPHER A JOSEPH AND ASSOCIATES,
a sole proprietorship
P Tlannmg & Building Saf ety\PR OJECCS�576.599\EA- 577\CAJA Contract Amendment No la dm
17
CONTRACT AMENDMENT NO. i
EXHIBIT C
LOS ANGELES AIR FORCE BASE REUSE PROJECT
PREPARATION OF SPECIFIC PLAN AND EIR
WORK PHASES AND COMPRESSED SCHEDULE— COMPLETE EIR BY 12/31/02 SCHEDULE (ASSUMES 6/6/02 START DATE)
(Through Publication of Final EIR)
TASK No *
TASK/PHASE
TIME
Phase I — Preparation of Specific Plan
-
Prepare Project Description
June 20, 2002
I -1
Cotlection of Baseline Information
July 5, 2002
I -3
Prepare Draft Specific Plan
August 6, 2002
I -4
City Review of Draft Specific Plan
August 20, 2002
I -4
Revised Specific Plan
September 5, 2002
I-4
City Review of Revised Specific Plan
September 19, 2002
I -5
Final Specific Plan and Supporting Technical Studies
October 24, 2002
Phase H— Preparation of Environmental Impact Report
-
Prepare Project Description
June 20, 2002
II -1,2
Prepare Draft Initial Study
July 3, 2002
II -2
City Review of Draft Initial Study
July 17, 2002
I1 -2,3
Revise Draft Initial Study Per City comments/Prepare and Circulate NOP for 30 -Day Public
Review
July 24, 2002
Completion of Traffic Study
August 1, 2002
II4,5
Prepare Administrative Draft EIR for Review by City
August 15, 2002
II4,5
City Review of Administrative Draft EIR
August 29, 2002-
11-6
Revise Administrative Draft EIR per City Commems/2nd City Review
September 12, 2002
11 -7
Publish and Circulate Draft EIR for Public Review
September 19, 2002
Public Review and Comment Period
November 4, 2002
11 -8
Prepare Responses to Comments and Administrative Final EIR for Review by City
November 18, 2002 ''
II -8
City Review of Administrative Final EIR
December 2, 2002*
II -8
Revise Administrative Final FIR per City Comments
December 16, 2002
II -8
2nd City Review/Publish Final EIR
December 23, 2002,
December 30, 2002
*Task numbers correspond to tasks identified in Section fl (Scope of Work)
* *The following times allocated for EIR review are estimates as these tasks are outside the control of CAJA
** *Assumes moderate level of comments on the Draft EIR, may need to be revised depending on actual level of comments
received, which is outside the control of CAJA or the City
P \Planning & Building Safety\PROJECTS\576- 599 \EA -577 \CAJA Contract Exhibit C - Compressed Schedule doc
18
CONTRACT AMENDMENT NO.1
EXHIBIT D
Revised Cost Estimate
Los Angeles Air Force Base Reuse Project -Cost to Prepare Specific Plan and EIR under
Compressed Schedule (Completed by 12/31/02), and Preparation of EIS
SCOPE OF WORK
COST
Phase I — Preparation of Specific Plan
Christopher A Joseph & Associates
Craig Fajnor 60 hours @$140
$8,400
Psomas
Joel Miller 100 hours @$185
$18,500
Jeannine Giem 240 hours @$150
$36,000
Support 130 hours @$90
$11,700
Specific Plan Direct Costs
$1,100
Total Phase I
$75,700
Phase II — Preparation of EIR
Tasks 1,2,3 - Preparation of Initial Study/Notice of Preparation
Christopher A Joseph & Associates
Geoff Reilly 12 hours @$120
$1,440
Jocelyn Swain 10 hours @$100
$1 000
Subtotal Initial Study/Notice of Preparation
$2,440
"f. +" :nUx;Tf'f iYZ }Ni} 3ar,Rtr„}'i'n iI: R,•i�"�r,,n •, �.t'ti r$ir.
.k4?!?�"`�Tr� � 4�° > I���°]e�'A }rphv3•.�r s'
Iii
j ,�p {pi�j �(j�i�Ill, iH11
(i' t[ `�i fit,:}
�7Nit,.. �a{
3 x f if Vi`.iv, 3y 3�iiLC ii at's�;bYn7773 fl�ii "}�k
SilOptional
f
Task: Prepare Notices for EIS
Christopher A Joseph & Associates
Geoff Reilly 12 hours @$120
$1,440
Jocelyn Swain 20 hours @$100
$2,000
Subtotal Optional Task
$3,440
Task 4 - Preparation of Administrative Draft EIR
Christopher Joseph &Associates
Geoff Reilly 80 hours @$120
$9,600
Jocelyn Swain 80 hours @$100
$8,000
Leah Dierkes 80 hours @$70
$5,600
Word Processing 40 hours @$45
$1,800
Psomas (Infrastructure/Hydrology/Drainage)
$18,000
Crain & Associates (traffic)
$38,700
Terry A Hayes Associates (air quality/noise)
$8,870
Law Crandall (geotechnical)
$3,500
SAIC (cultural resources)
$5,329
EMG (hazardous materials)
$5.000
Subtotal Administrative Draft EIR
S104,399
19
Optional Task: Compressed Schedule — Preparation of Admmistrafve Draft EIR
q'hnst6i her A. Joseph &A'ss'ociates ` lip, `,
61, 7 'ti ,sI
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i Suht' :'�P� 0 �i� ,t; ^�' {�f•r, �;u: �€ ;,,{ �: u `�'(', �i� +II ,t "€(11��I �„ ��„ a3C',l•;�r< _ �•��,' , €,��' €`'�;'
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' C;'o €ii "t ",= iiJ it �t „ „�i r� ex, y�ttr 6(„'i ,�'Iti��i }�i lfli {5•' , rytDY�,li�N b�� � e�,l - ,hi,i��, ` (f i��GS{7i� {; {,,
,'t., 41*
;r',',' € # ^Fii';'$5;600
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Optional Task: Preparation of Administrative Draft EIR/EIS
Christopher Joseph &Associates
Geoff Reilly 60 hours @$120
$7,200
Jocelyn Swam 60 hours @$100
$6,000
Leah Dierkes 60 hours @$70
$2,800
Word Processing 40 hours @$45
$1,800
Psomas ( Infrastructure /Hydrology /Drainage)
$15,000
Crain & Associates (traffic)
$12,000
Terry A Hayes Associates (air quality/none)
$1,500
SAIC (cultural resources)
$21,000 **
Subtotal Optional Task
$67,300
Represents additional cost to prepare EIR/EIS, additive to cost of preparing EIR only
Note Cost of Cultural Resources report can be reduced by approximately $5,000 if
previously prepared survey of project site is available and acceptable to SHPO
Task 5,6 — Revisions, Draft EIR
Christopher Joseph &Associates
Geoff Reilly 20 hours @$120
$2,400
Jocelyn Swain 20 hours @$100
$2,000
Leah Dierkes 20 hours @$70
$1,400
Word Processing 20 hours @$45
$900
Subtotal Draft EIR
$6,700
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Optional Task: Revisions to Administrative Draft EIRIEIS
Geoff Reilly 20 hours @$120
Jocelyn Swain 20 hours @$100
$2,400
Leah Dierkes 10 hours @$70
$2,000
Word Processing 10 hours @$45
$700
Subtotal Optional Task
$450
$5,550
20
Task 7 —Final EIR
Christopher A Joseph & Associates
Geoff Reilly 60 hours @$120
$7,200
Jocelyn Swain 40 hours @$100
$4,000
Word Processing 20 hours @$45
$900
Psomas ( Infrastructure /Hydrology /Drainage)
$3,000
Crain & Associates (traffic)
$4,500
Terry A Hayes Associates (air quality /noise)
$1,040
Subtotal Final EIR
$20,640
{ � tryi S', •• P i :•;� ,�� � i �q �i it;y�lpflt,lnl ,y iy ifl
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Optional Task: Final EIR/EIS
Geoff Reilly 30 hours @$120
$3,600
Jocelyn Swain 20 hours @$100
$2,000
Word Processing 20 hours @$45
$900
Subtotal Optional Task
$6,500
Task 8 — Meetings, Hearings
Christopher Joseph &Associates
Craig Fajnor 60 hours @$140
$8,400
Geoff Reilly 50 hours @$120
$6,000
Psomas
Joel Miller 55 hours @$185
$10,175
Jeannine Giem 50 hours @$150
$7,500
Crain &Associates
$1,200
Terry A Hayes Associates
800
Subtotal Afeetings/Hearings
S34,075
DIRECT COSTS (Estimated/Will be Billed at 100% of Actual Cost)
Printing/Graphics/Postage, etc
$6,000
Optional Task
$2,000
TOTAL PROJECT (Not including Optional Tasks) $249,954
Optional Tasks
of n! �� x sq v,mip`�i 11” "kkyy��( I" i 111t, „dl d�4A h" t�o{ "t #tyJr�� q4,,p
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P Thinning & Building Safety\PROJECTS \576 - 599 \EA - 577 \CAJA Contract Exhibit D - Compressed Schedule Cost Estimate doe
21
EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING COMMITTEES, COMMISSIONS & BOARDS
AGENDA DESCRIPTION.
Consideration and possible action regarding the announcement of appointments to the various
Committees, Commissions and Boards
RECOMMENDED COUNCIL ACTION:
(1) Announce appointments and respective terms of office,
(2) Discuss and take other action related to this item.
Committee/Commission & Board-
Library Board of Trustees
Planning Commission
Community Cable Advisory Committee
# of Openings
2
2
Appointees) Term Exp�re(s):
06/30/05
06/30/05
06/30/06
10/31/05
10/31/06**
Term of Resignee Dave Reeves expires in current year on 10/31/02
BRIEF SUMMARY
The above are the positions filled after the interviews at 6.00 p.m., June 19, 2002,
ATTACHED SUPPORTING DOCUMENTS: N/A
FISCAL IMPACT: N/A
ORIGINATED: Julia O. Abreu, Executive Assistant
BY: Mary Strenn, City Manager
hum wVc6A2002bWW2 Agenda a nouncm[ ofappomtm to CCBs
Date. June 6, 2002
Date June_, 2002
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23
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
05/2612002 THROUGH 061712002
Date
Payee
Amount
Description
5/29/02
Health Comp
2,51034
Weekly claims 5/24
5130102
Union Bank
33,259 49
PGC -El Segundo, LLC payroll
614/02
Federal Reserve
10000
Employee Savings Bonds EE
6/4/02
Federal Reserve
40000
Employee Savings Bonds 1
6/5/02
Health Comp
67243
Weekly claims 5/31
6/6102
Employment Development
36,255 74
State Taxes PR 25
6/6/02
IRS
186,719 67
Federal Taxes PR 25
5/25- 06/7/02
Workers Comp Activity
1,83584
SCRMA checks issued
261,753 51
DATE OF RATIFICATION: 06/18/02
TOTAL PAYMENTS BY WIRE- 261,753.51
Certified as to the accuracy of the wire transfers by
/0-
Depu Treas er Date
[y �7 /,/ 6-) 2- -a L
Director of Administrative Service Date
City Ma r Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
24
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 4, 2002 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER - Mayor Gordon at 5 00 p m
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Gaines
Council Member McDowell
Council Member Wernick
CLOSED SESSION:
Present
- Present
- Present
- Present
- Present
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code §54960, et seq) for the purpose of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and/or
discussing matters covered under Government Code §54957 (Personnel), and /or conferring with the
City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Government Code §54956 9(a))
City of El Segundo v South Bay Regional Public Communications Authority LASC, YC040688
City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A -1448 (b)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b): -1- potential case (no
further public notice is required at this time), Initiation of litigation pursuant to Government Code
§54956 9(c): none
DISCUSSION OF PERSONNEL MATTERS (Government Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Government Code §54957 6) — None.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code §54956 8) — None
SPECIAL MATTERS — None
RECESS — The City Council recessed at 5,55 p m to convene in Open Session for interviews of
candidates for various commissions
5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
PAGE NO 1
25
6:00 P.M. OPEN SESSION
At 6,00 P M the Council moved into open session for the purpose of interviewing Candidates for the
Recreation and Parks Commission, The Library Board of Trustees, the Planning Commission and the
Senior Housing Board
There was Council consensus for appointments as follows: Re- appoint Colleen Glynn -Rich to the
Recreations and Parks Commission for a full term expiring May 30, 2006 Appoint Dick Fearn to
the Recreations and Parks Commission for a partial term expiring May 30, 2005, and Re- appoint
Paula Rotola to the Senior Housing Board for a full term expiring May 30, 2006
The interviews for the Planning Commission, Library Board of Trustees and Cable Advisory will be
conducted at the meeting of June 19, 2002, at 6 00 p m
RECESS — The City Council recessed at 6 55 p m
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
PAGE NO 2
26
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 4, 2002, 7:00 P.M.
Next Resolution No 4262
Next Ordinance No 1346
7:00 P.M. SESSION
CALL TO ORDER - Mayor Gordon at 7 00 P M
INVOCATION - Pastor Mark Koukl of Hope Chapel Del Rey
PLEDGE OF ALLEGIANCE - Council Member Kelly McDowell
PRESENTATIONS
(a) Council Member McDowell recognized Dina Cramer, El Segundo Senior Librarian, as one of
the ten recipients of the E/ Camino College 2002 Distinguished Woman Award and induction into the
El Camino College Women's Wall of Fame
(b) Mayor ProTem Jacobs presented a Commendation to Liz West for her dedicated and
outstanding service to the City of El Segundo as the 2001 -2002 President of the El Segundo
Chamber of Commerce
(c� Council Member Gaines recognized the El Segundo Community Cable as the recipient of the
1s place STAR Award in Public Safety Category for "Every Fifteen Minutes" with one - minute video
clip
(d) Mayor Gordon read a Proclamation declaring June 2002 as Skate Awareness Month in
support of safe and responsible skating practices
(e) A five - minute Presentation of Worker's Compensation by Dale Jones of Southern California
Risk Management Associates (SCRMA), the City's third party administrator for self- funded workers'
compensation insurance (Consent Item No. 6)
ROLL CALL
Mayor Gordon
- Present
Mayor ProTem Jacobs
- Present
Council Member Gaines
- Present
Council Member McDowell
- Present
Council Member Wernick
- Present
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
PAGE NO 3
27
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
None.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOVED by Council Member Wemick SECONDED by Council Member Gaines to read all ordinances
and resolutions by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS — PUBLIC HEARING
1. Consideration and possible action regarding a lease between the City of El Segundo
and 612 Twin Holdings LLC for 100 parking spaces in a new 176 space parking facility
to be constructed at 121 W Grand Avenue The cost includes a one -time lease
payment not to exceed $1,100,000 for the construction of the City's 100 parking spaces
plus annual lease payments of $194,000 and operating and maintenance expenses for
34 years Recommendation — (1) Open public hearing, (2) Discussion, (3) Reading of
Resolution approving environmental determination by title only, (4) Approve the
attached lease and authorize the Mayor to sign, (5) Alternatively, discuss and take other
action related to this item.
Mayor Pro Tern Jacobs not participating due to a possible conflict of interest.
Mayor Gordon stated this was the time and place hereto fixed for a public hearing on a lease
between the City of El Segundo and 612 Twin Holdings LLC for 100 parking spaces in a new
176 space parking facility to be constructed at 121 W Grand Avenue The cost includes a
one -time lease payment not to exceed $1,100,000 for the construction of the City's 100
parking spaces plus annual lease payments of $194,000 and operating and maintenance
expenses for 34 years He asked if proper notice was done and if any written communications
had been received Clerk Mortesen stated that proper noticing was done by the CEDS
Department and one written communication was received in the Clerk's Office today
Jim Hanson, CEDS Director, gave a brief staff report
City Attorney Mark Hensley announced some minor changes made to the lease agreement
City Manager Strenn also added language to reflect that all parking spaces except those
designated for the disabled would be located on the second floor as long as a super market
remains on the property,
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
PAGE NO 4
W
Mark Renner, resident, spoke in opposition to budding a structure on private property
No one else wished to be heard
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to close the public
hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM JACOBS NOT
PARTICIPATING.
City Attorney Mark Hensley read the following:
RESOLUTION NO 4262
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL REGARDING AN
APPLICATION FROM THE CITY OF EL SEGUNDO APPROVING ENVIRONMENTAL
ASSESSMENT NO 581 FOR A NEW 176 SPACE PARKING STRUCTURE, 7,000 SQUARE FOOT
BUILDING AND CITY LEASE OF 100 PARKING SPACES INSIDE THE PARKING STRUCTURE AT
121 WEST GRAND AVE
MOVED by Council Member Gaines SECONDED by Council Member McDowell to adopt Resolution
No. 4261 approving Environmental Assessment No 581 MOTION PASSED BY THE FOLLOWING
VOICE VOTE: AYES: MAYOR GORDON, COUNCIL MEMBERS WERNICK, GAINES AND
MCDOWELL. NOT PARTICIPATING: MAYOR PROTEM JACOBS. 4/011
MOVED by Council Member Gaines SECONDED by Council Member McDowell to approve the
Lease Agreement No 3010, with amended language presented by the City Attorney, modifications
suggested by the City Manager to move all parking, except those spaces designated for the disabled,
to the top floor, and to authorize the Mayor to execute it on behalf of the City MOTION PASSED BY
THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, COUNCIL MEMBERS WERNICK,
GAINES AND MCDOWELL. 410. NOTPARTICIPATING: MAYOR PROTEM JACOBS.
C. UNFINISHED BUSINESS
2. Consideration and possible action regarding approval of conceptual design for the
Imperial Avenue Vista Upgrade (Imperial Avenue and Sheldon Street) — Project No PW
01 -18 — Approved Capital Improvement Program. Recommendation — (1) Approve
conceptual plans for Imperial Avenue Vista Upgrade, (2) Alternatively, discuss and take
other action related to this item.
MOVED by Council Member Gaines SECONDED by Mayor ProTem Jacobs to approve the
conceptual design for the Imperial Avenue Vista Upgrade MOTION PASSED BY UNANIMOUS
VOICE VOTE. 510.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
PAGE NO 5
29
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
3. Consideration and possible action regarding the announcement of appointments to the
various Committees, Commissions and Boards Recommendation — (1) Announce
appointments and respective terms of office, (2) Alternatively, discuss and take other
action related to this Item
Mayor Gordon announced the following appointments Reappointed Colleen Glynn -Rich to the
Recreations and Parks Commission for a full term expiring May 30, 2006 Appointed Dick Fearn to
the Recreations and Parks Commission for a partial term expiring May 30, 2005, and Reappoint
Paula Rotola to the Senior Housing Board for a full term expiring May 30, 2006
The interviews for the Planning Commission, Library Board of Trustees and Cable Advisory Board
will be conducted at the meeting of June 19, 2002, at 600 p m
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call
for discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
4 Approved and authorized staff to release Warrant Numbers 2525578 to 2525899 on
Register No 16 in the total amount of $1,274,751 50 and Wire Transfers from
5/11/2002 through 05124/2002 in the amount of $1,068,611 56.
5. Approved City Council Meeting Minutes of May 21, 2002
6. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES
7. Received and filed the Workers' Compensation Presentation by Jody Gray, President of
Southern California Risk Management Associates (SCRMA), the City's third party
administrator for self- funded workers' compensation insurance
8 PULLED DUE TO A POSSIBLE CONFLICT OF INTEREST BY MAYOR GORDON
9. PULLED DUE TO A POSSIBLE CONFLICT OF INTEREST BY MAYOR GORDON
10. Awarded Contract No 3016 to Mariposa Horticultural Enterprises, Inc, for Acacia Park
Irrigation system replacement — Project No. PW 02 -13 — Approved Capital Improvement
Program (Contract Amount $17,228 00) Authorized the City Manager to execute the
contract on behalf of the City
11. PULLED FOR DISCUSSION BY MAYOR PRO TEM
12. Rejected all bids from RFP No 02-03 (Police Towing and Storage Services) and
authorized the Police Department to issue a new RFP to additional vendors
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
PAGE NO 6
30
MOVED by Council Member McDowell SECONDED by Council Member Gaines to approve Consent
Agenda items 4, 5, 7, 10, and 12 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510.
CALL ITEMS FROM CONSENT AGENDA
6. Monthly Status Report on Capital Improvement Program Projects
MOVED by Council Member Gaines SECONDED by Council Member McDowell to receive and file
the monthly status report on Capital Improvement Program Projects. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
8. Consideration and possible action regarding adoption of plans and specifications for
traffic signal and intersection improvements for Sepulveda Boulevard at Grand Avenue
and El Segundo Boulevard — Project No PW 02 -15 — Approved Capital Improvement
Program (Estimated Cost $783,000.00 - City share from Traffic Mitigation Fees
$387,500 00)
MOVED by Council Member McDowell SECONDED by Council Member Gaines to adopt plans and
specifications for traffic signal and intersection improvements for Sepulveda Boulevard at Grand
Avenue and El Segundo Boulevard — Project No PW 02 -15 — Approved Capital Improvement
Program (Estimated Cost $783,000 00 - City share from Traffic Mitigation Fees $387,500 00).
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR GORDON NOT PARTICIPATING
DUE TO A POSSIBLE CONFLICT OF INTEREST.
9. Consideration and possible action for award of contract to Valley Crest Landscaping
Company for the landscaping of Sepulveda Boulevard median islands, between
Rosecrans Avenue and Imperial Highway — Project No PW 02 -14 — Approved Capital
Improvement Program (Contract Amount $585,340 00)
MOVED by Council Member Wernfck SECONDED by Council Member McDowell to reject the low bid
of KCI Kadeskint -Crum, Inc , as being non - responsive, Award Contract No 3015 to the lowest
responsible bidder, Valley Crest Landscaping Company, authorize the City Manager to execute the
construction contract on behalf of the City, authorize the City Manager to execute a Professional
Services Agreement with CBM Consulting, Inc, to provide inspection services for an amount not to
exceed $75,000 00; (4) Alternatively, discuss and take other action related to this item MOTION
PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR GORDON NOT - PARTICIPATING DUE TO A
POSSIBLE CONFLICT OF INTEREST
11. Consideration and possible action regarding a request for the City Council to approve
the authorization of AB 2766 funds to partially fund the purchase of a new alternative
fuel shuttle bus (Fiscal Impact $5,000 00)
MOVED by Mayor Pro Tern Jacobs SECONDED by Council Member McDowell to approve the
authorization of AB 2766 funds to partially fund the purchase of a new alternative fuel shuttle bus
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
AGE NO 7
NEW BUSINESS —
F. REPORTS — CITY MANAGER — None
G. REPORTS — CITY ATTORNEY — None.
H. REPORTS — CITY CLERK — Clerk Mortesen reminded Council that the next regularly
scheduled meeting would be June 19, Wednesday, due to the Special Municipal Election on
Tuesday, June 18
MOVED by Council Member Wernick SECONDED by Council Member McDowell to add discussion
of the scheduling of the next City Council meeting to the Agenda as an urgency item that arose after
the preparation and posting of the Agenda MOTION PASSED BY UNANIMOUS VOICE VOTE. 510.
MOVED by Council Member McDowell SECONDED by Council Member Wernick to move the June
18 regular meeting to June 19, 2002 because of the Special Municipal Election on June 18, and
direct staff to return to Council with a new ordinance addressing this issue MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
I. REPORTS — CITY TREASURER — None
J. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell — Reported on the Author Fair at the Library
Council Member Gaines — Spoke regarding the funding for energy efficient appliances He also noted
that Freedom Park is now open
Council Member Wernick — Spoke about the future of the skateboard park
Mayor Pro Tern Jacobs — Reported on her visit to China She also announced the grants received by
SBCOG, for the 405 /arterial study
Mayor Gordon — Spoke about the McCormick and Schmidts welcoming for CSI Miami this Thursday
He also commented on the status of Senator Nakano's bill.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves pnor to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Kitty Crowley, resident, spoke regarding a public workshop to update the Circulation Element,
Thursday, at 3 00 in the EOC.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
PAGE NO 8
32
Ed Little, West Basin Water District, reported on the startup of an ocean water de- salter that will
make ocean water usable
Albert Roman and Amy Mei, invited the Council and Community to practice for Falun Dafa
MEMORIALS — None
CLOSED SESSION - None
ADJOURNED at 8 40 P M
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 4, 2002
PAGE NO 9
33
EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action regarding support letter for the West Basin Municipal Water
District (WBMWD) Seawater Desalination Plant Protect- (No Fiscal Impact)
RECOMMENDED COUNCIL ACTION,
Recommendation — (1) Authorize the Mayor to sign the support letter for the WBMWD
Seawater Desalination Plant Protect conceptual plan, (2) Alternatively discuss and take other
action related to this item
BACKGROUND & DISCUSSION
At the Council meeting of June 4, 2002, Mr Edward C Little, Division IV Director of WBMWD,
requested that the City send a letter of support for their future Seawater Desalination Plant
Protect The existing test pilot protect is now operational and is processing seawater After
careful study, a determination will be made for expanding the protect further
The City is supportive of development of new alternative sources of water that might benefit
the City and the region WBMWD is to be commended in its innovative efforts to enhance and
broaden its vision for use of alternate water sources
ATTACHED SUPPORTING DOCUMENTS,
Letter of support
FISCAL IMPACT None
Operating Budget:
Amount Requested
Account Number:
Protect Phase:
Appropriation Required:
ORIGINATED BY -, DATE* June 12, 2002
Andres Santamaria, Director of Public Works
REVIEWED BY, DATE.
Mary Strenn, City Manager
COUNCILJUNEUUNE 0607 (WMneWay 08 12 02 2 00 P M)
34
GAT Y O�
�SEG��4 Gordon Mayor Mike
June 19, 2002
Elected Officials
Mike Gordon,
Mayor
sa "tlra Jacobs,
Mr Edward C Little
Mayor Pro
Nancy ,
Louncil Mea mber
Council Member
Member of the Board of Directors
John Conned Member
West Basin Municipal Water District
Kelly McDowell'
Cmm.,J Member
17140 South Avalon Blvd , Suite 210
o
Cintly Mde rte
Cdy Clerk rk
Carson, CA 90746 -1296
Ralph L e,
Tireas
City Treasurer
Re Seawater Desalination Plant Project
Appointed Officials
Dear Mr Little
Mary strenn,
City Manager
Mark Hensley,
City Attorney
On behalf of the City of El Segundo, I offer our support for your grant
application for the Seawater Desalination Plant Project Your pilot project at
the El Segundo Power Plant site should demonstrate to the Metropolitan
Department Directors
Water District that the full scale project would not only be feasible but also a
Je„reystewart,
Assistant City Manager
good use of public resources Your proposal to couple the desalination plant
Bret
Administrative Services
with a public education facility indicates that the public benefit would go
James Hansen,
Economic and
beyond the primary objective of providing potable water West Basin has
pevelopment Services
Development
"OR^
demonstrated such innovation in the past at the Water Reclamation District
Fire Chiehle• /
Debra Brighton,
facility in El Segundo
Library
y
Jack
Polic. /rce Care/
Andres
I understand that you will have site location decisions to make after the
Works Public W Works
Greg Johnson,
competitive grant is awarded We will reserve site- related comments until
Recreation 6 Parks
after the project has undergone the process for site plan approval as well as
CEQA review
www elsegundo org I Sincerely,
Mayor Mike Gordon
MG AS dr
350 Main Street, El Segundo, California 90245 -3895 3 5
Phone (310) 524 -2302 FAX (310) 322 -7137
EL SEGUNDO CITY COUNCIL MEETING DATE June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Calendar
AGENDA DESCRIPTION,
Consideration and possible action regarding the authorization to issue Change Order #1 for
Organizational Audit Consulting Services for Recreation and Parks Department
RECOMMENDED COUNCIL ACTION
1 Approve Change Order #1 to PMW Associates in the amount of $8,350 for
completion of department audit
2 Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION:
On January 18, 2002, staff solicited proposals from eight companies Two responses (PMW
Associates, Inc and Arroyo Associates) were received, evaluated and awarded to the low
bidder The City entered into an agreement with PMW Associates to perform the audit work
as specified in the proposal During the audit it was determined that additional services were
needed to complete Services of up to $9,600 had previously been authorized, and staff is
requesting an additional amount of up to $8,400 to bring the total costs to $18,000 These
additional services and related costs are within the appropriation amount as approved in this
fiscal year's budget
ATTACHED SUPPORTING DOCUMENTS-
None
FISCAL IMPACT.
Operating Budget: $19,000
Amount Requested* $18,000
Account Number 001 -400- 2101 -6214
Project Phase.
Appropriation Required. _Yes X No
ORIGINATED BY DATE:
Bret M Plumlee, Director of Administrative Services
REVIEWED BY DATE:
36
EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of equipment purchase for the
Community Cable Division in the amount of $79,050
RECOMMENDED COUNCIL ACTION:
1) Authorize staff to award contract for bid # PA02 -13 to lowest responsible bidder 2)
Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION
This purchase is designed to improve the Cable Division's program quality by upgrading
older analog video equipment with digital replacements Only after determining existing
equipment could no longer be reliable and meet the needs and standards of our
department, did the staff recommend the replacement of these units Staff solicited three
(3) bidders for this equipment and received two (2) vendor responses. The equipment
consists of four digital cameras with cases, camera cables, a digital mixer, wireless
microphones, and other peripherals All replacement equipment is being purchased
through the City's equipment replacement program and the funds are available this fiscal
year
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT-
Operating Budget:
Amount Requested,
Account Number:
Project Phase:
Appropriation Requi
$79,050
$79,050
601 - 400 - 6601 - 8104($75,000)
001 - 400 -6601 -8104 ( $ 4,050)
Current
red. No
Dan O'Toole, Community Cable Program Manager
REV EVI(ED DATE: June 7, 2002
Recreation and Parks Director
`"Z /oZ
37
E.1
EL SEGUNDO CITY COUNCIL MEETING DATE. June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION-
Consideration and possible action to reject all bids from Bid #02 -11 (KW IK File Filing System)
COUNCIL ACTION'
Recommendation - (1) City Council reject all bids submitted for RFP #02 -11, (2) Authorize staff
to re -issue a new bid for the same product, (3) Once new bids have been received and
evaluated by staff authorize the Risk Manager /Purchasing Agent to make an award to the
lowest responsive bidder, (4) Alternately discuss and take other action related to this item
BACKGROUND & DISCUSSION*
On April 29, 2002, staff solicited bids from five companies for the purchase and Installation of
a filing storage system for the police department record's division. Three responses (BKM
Total Office, Incorporated Business Interiors, and R & D Store Fixtures) were received and
evaluated
Staff evaluation noted a discrepancy in the methodology used by one of the respondents in
applying sales tax calculations Asa result, staff determined it was not in the City's interest to
make an award at this time
Based on the sales tax discrepancy and after discussion with the City Attorney, it is
recommended the City Council reject all bids for Bid #02 -11 and authorize staff to re -issue a
new bid The new bid would be slightly modified to define the appropriate sales tax
methodology to be used by all bidders and would result in the likelihood of increased savings
to the City
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget* $31,250
Amount Requested: 0
Account Number: 109 - 400 - 3105 -8104 (Approved FY2000 -01 budget)
Project Phase: N/A
Appropriation Required. _Yes x No
RIGI D** DATE*
June 6, 2002
ack Wayt, ie of Police
REVIEWED BY: DATE,
/°
Mary S nn, City Manager
^
ffill
EL SEGUNDO CITY COUNCIL MEETING DATE- June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding approval for the purchase and Installation of a
five- camera audio /video covert surveillance system to cover the jail and detective side
Interview rooms Funds for the purchase have been made available through the Local Law
Enforcement Block Grant Cost of the equipment not to exceed $18,823 00
RECOMMENDED COUNCIL ACTION:
1) Approve the purchase and Installation of the surveillance system from Metro Video
Systems, Inc
2) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION:
On September 4, 2001, City Council approved the acceptance of a Bureau of Justice
Assistance Local Law Enforcement Block Grant awarding $16,941 in grant funding with a
$1,882 cash match from the asset forfeiture funds The Police Department proposes to
replace and upgrade the video and audio monitoring /recording equipment located in the
Detective Division interview room, fail interview room, and prisoner visiting rooms Several
vendors have been contacted to spec the work with Metro Video Inc being the only competent
vendor
Continued
ATTACHED SUPPORTING DOCUMENTS:
N/A
FISCAL IMPACT:
Operating Budget. $16,941 from the Local Law Enforcement Block Grant and $1,882 budgeted from
the Asset Forfeiture fund
Amount Requested, $18,823
Account Number. 109 -400- 3105 -6214
Protect Phase: N/A
Appropriation Required. _Yes x No
ORIGI D' DATE: June 1 1,=
Jack Wayt, Chief of Police
REVIEWED BY: DATE:
Manager
/z2
39 10
BACKGROUND & DISCUSSION (continued),
Currently, the police department detective division has an audio monitoring /recording system
that has been in use since the late 1970's The current equipment allows detectives to audio
tape a conversation In the )all only The equipment is in need of being upgraded because of
its age, the poor quality of audio recordings it produces, and the need for extended coverage
in the additional interview rooms It Is proposed that it be upgraded and replaced with a state
of the art Close Circuit TV system capable of monitoring and recording audio and video
Funds, in the amount of $18,823 00, for the upgraded equipment have been made available
through the Local Law Enforcement Block Grant
The proposed upgraded equipment would be Installed in the detective division interview room,
jail interview room, and prisoner visiting rooms It would allow detectives to interview victims,
witnesses, and suspects while recording their words and actions Having a victim, or witness,
or suspect statement recorded further enhances the chance of successfully prosecuting cases
If a detective records a suspect's confession, the prosecutors could later play this tape in
court and show that the confession was elicited while maintaining the civil rights of the
suspect If a victim's statement is recorded shortly after the crime was committed, the
prosecutors could show the emotional and physical effect the crime has had on them
Successful prosecution will further benefit the community as a whole by enhancing their
standard of living A system such as this would be a benefit to the community, the police
department and the entire justice system
The LLEBG requires that the funds be used in accordance with one of seven purpose areas
The equipment covers the purpose area of "procuring equipment, technology and other
material directly related to basic law enforcement functions " In addition, the LLEBG requires
an advisory board consisting of representatives from units of local government (law
enforcement, court system, public school system, district attorney's office, and local non - profit
organization) to convene and offer non - binding recommendations on the proposed use of the
grant funds The advisory board met on October 18, 2001 and made the non - binding
recommendation of using LLEBG funds to purchase the upgraded audio /video equipment
The specifications are for the Installation of a five- camera audio video covert surveillance
system to cover jail side and detective side Interview rooms Three of the cameras and
microphones would be installed at the )all, two In the visitor booths (non- attorney) and one In
the jail Interview room The cameras would be covert pinhole cameras The two additional
cameras and microphones would be in the detective division Interview rooms All the
equipment would be integrated Into a vertical rack with a monitor and recorders
Several companies (Advanced Electronics Group in Inglewood, Newmark Security Systems in
Pasadena, and Metro Video in El Segundo) were contacted to view the proposed Installation
site and submit a proposal When Advanced Electronics Group visited the site they were
unsure of how to perform the installation and stated they had never done an installation on a
police station They were given the specifications on what was required for the installation To
this date they have not supplied a quotation and the representative does not return phone calls
BACKGROUND & DISCUSSION (continued):
and a -mails The owner of Newmark Security Systems was also provided a specification
sheet He stated he didn't need to visit the site would provide a quotation for the Installation
but to this date has failed to do so Metro Video was the only company that showed a superior
knowledgeable on this type of Installation The others seemed confused at how the Installation
would occur and were unsure of the type of equipment we requested on the specification
sheet
Staff contacted Metro Video Systems to submit this proposal due to the fact that they Installed
our current video monitoring system, which is located on the perimeter of the police
department The department is very satisfied with the current perimeter system Metro Video
responded to the station and was very knowledgeable on the type of equipment needed and
the installation of this equipment, They recently completed a large project at San Fernando
Police Department They were contacted and stated they were very pleased with the
installation and the quality of work Installation by Metro Video would be more efficient and
would provide a superior product because they are knowledgeable with our current video
system and wiring and thus can easily integrate the upgraded system into our current video
system In addition, they have experience in these types of installations
RECOMMENDATION
It is recommended the police department purchase the upgraded audio /video system through
Metro Video Systems, Inc and contract with them to perform the installation The Local Law
Enforcement Block Grant funds should be used to fund this project City Council previously
approved the acceptance of these grant funds for a project such as this All the requirements
for the use of the grant funds have been met, including obtaining a recommendation from the
advisory board committee The advisory committee recommended the video system and
stated it would facilitate and enhance prosecution of suspects City regulations allow the
purchase and installation contract to be awarded without submitting a RFP Metro Video,
located in El Segundo, is the most competent company to perform the installation because of
their experience, knowledge, responsiveness, and quality of work
41
EL SEGUNDO CITY COUNCIL MEETING DATE June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
Consideration and possible action regarding sponsorship by the City of El Segundo of the
2004 Conference of the California Downtown Association
Authorize staff to prepare and file an application (Exhibit A) for sponsorship of the Spring
2004 Conference of CDA
Authorize the Mayor to sign a letter supporting the application on behalf of the City
Council
discuss and take other action related to this item
BACKGROUND & DISCUSSION-
The CDA, of which El Segundo Is a member, is an organization committed to the long -term
preservation and prosperity of downtown business districts CDA represents thousands of
diversified businesses throughout California within its network of downtown associations,
cities, chambers of commerce, business districts, supportive vendors and consultants Its
primary purpose is to exchange Information pertinent to business districts and to formulate
solutions to mutually shared problems The group holds two conferences annually, one In the
spring and the other in the fall The spring conference, usually attended by 100 -150 persons,
is typically held In Southern California in the last week of March
As a way of showcasing and promoting the City's pending Downtown improvements, the City
may apply to host the Spring 2004 CDA Conference To do so, the City must take a lead role
in the planning and coordination of the conference The City is also expected to work with the
community, hotel, restaurants and local vendors, as well as CDA Board Members and staff in
order to ensure a successful conference The "hard" costs associated with these activities are
estimated to range between $2,000 - $3,000 CDA's selection process will be completed later
this year Subject to City Council approval, staff will submit a request for the necessary
funding as part of the FY 2003 -04 budget process
ATTACHED SUPPORTING DOCUMENTS
Exhibit A — Application Form
Operating Budget* FY 2003 -04 Budget - Estimate $2,000 -$3,000
Amount Requested: N/A
Account Number: NIA
Project Phase- N/A
Appropriation Required- _ Yes _X - No
ORIGINATED BY, DATE
James
Mary Strenn,
/\_ cz
, Director of Community, Economic and
�17�0 L
)ment Services
DATE
42
11
r-
(�
�iali�ozn:a
oe.m��s.eer� EXHIBIT A
CONFERENCE HOST APPLICATION
Application Guidelines:
• Host City or Organization must be a CDA member in good standing for at
least 3 years
• Must have attended two consecutive conferences pnor to host conference
date
• Hotel facilities to accommodate 100 conference attendees with room rates
ranging between $89 to $120 per night
• Conference facilities for 100 -150 attendees with the ability to accommodate
several concurrent sessions and adequate room for exhibitors
City Counoil Support
• Downtown Association /Chamber of Commerce /CVB Support
• Recognized downtown core or central business district
• Ability to oversee conference planning, coordination and implementation with
an assigned committee to work with CDA Board and staff
Application Form:
Name of Host Organization
Contact Person and Title
Mailing Address
Telephone Number Fax Number
Email Address
CDA Member Since
Attach the Following Documentation with the Application Form:
• Letter of Support from City Council
• Letter of Support from Host Organization
• Letter of Support from other Partnering Organizations /Agencies
• Marketing Material describing the community and the downtown or central
business district
• Three recommendations of hotel sites (see Exhibit A)
• Two recommendations for Conference facilities (see Exhibit B)
• List of recommended restaurants with attached sample menus
• Recommendations for session topics, speakers, tours and other areas of
interest to conference attendees
41
EL SEGUNDO CITY COUNCIL MEETING DATE. June 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: NEW BUSINESS
AGENDA DESCRIPTION-
Consideration and possible action regarding the presentation of FY 2001 -2002 Midyear
Financial Review and approval of FY 2002 -2003 Budget Calendar
RECOMMENDED COUNCIL ACTION*
Recommendation — (1) Receive and file 2001 -2002 Midyear Financial presentation, (2) Direct
Staff to proceed with FY 2002 -2003 Budget Calendar, (3) Alternatively discuss and take other
action related to this item
BACKGROUND & DISCUSSION-
Continued on next Page
ATTACHED SUPPORTING DOCUMENTS,
1 Summary of Estimated Revenues —All Funds
2 Summary of Estimated Expenditures —All Funds
3 Summary of Fund Balance —All Funds
4 Proposed 2002 -2003 Budget Calendar
FISCAL IMPACT:
Operating Budget,
Amount Requested.
Account Number
Project Phase.
Appropriation Required: —Yes X No
ORIGINATED BY. DATE:
4//
Bret M Plumlee, Director Administrative Services
REVIEWED BY: DATE.
City Manager
G -1z -vim
/�Z
44 12
BACKGROUND & DISCUSSION (CONTINUED)
OBJECTIVE
The focus of the midyear financial review is to project all revenues and expenditures through
September 30, 2002 and determine if the City is on target with the FY 2001 -2002 budget This
report analyzes the estimated totals for revenues, operational and capital expenditures in all
funds for the period of October 1, 2001 through September 30, 2002 Staff will be also be
requesting the City Council to approve the FY 2002 -2003 Budget Calendar and provide
direction and information regarding the 2002 -2003 budget process, which will assist in budget
preparation
REVENUES
The following is an analysis of General Fund revenues by the ten major categones
a. Property Taxes
The property tax revenue estimates are on target for this fiscal year
b. Other Taxes (Includes Sales, Utility User's, Transient Occupancy and Other
Taxes
This category is estimated to come in $1,859,450 over budget This is mainly attributable to
an estimated increase in sales tax, franchise fees, and utility user's taxes
Sales tax is estimated to come in $866,000 over budget Based on the future economic
conditions predicted at the time the current budget estimated a 3% increase in sales tax over
the 2000 -2001 budget Sales tax ended FY 2000 -2001 better than originally anticipated due to
the strong performance of the top 25 sales tax producers, and this has continued in FY 2001-
2002
Utility Users Tax and Franchise fees combined are estimated to come in $1,178,750 over
budget The increase inutility user's taxis attributable to higher than predicted costs for these
utilities and higher than anticipated usage These increases in cost and usage also have a
direct affect on increased revenue projection for franchise fees
A decrease in Transient Occupancy Tax of $185,300 is projected for 2001 -2002 The hotel
industry is beginning to show signs of economic recovery, but a conservative revenue estimate
is still appropriate
c. Business License Fees
This category is estimated to come in on target with budget We have received $8,682,150 or
95 1 % of the budget through March 31, 2002
45
BACKGROUND & DISCUSSION
d. Other License and Permits
This category is estimated to come in $379,600 less than budget mainly attributable to the
reduction in building, plumbing and electrical permits fees The slowing of the economy, which
began in March 2001, has taken its toll on new construction within the City Staff is predicting
this slow down to continue through September 30, 2002
e. Interest and Rentals
This category is estimated to come in $327,150 less than budget attributable to lower interest
rates due to the current economic conditions and a decrease in the overall cash investment
balance for the City
f. Intergovernmental Revenues
This category is estimated to come in slightly higher than budget attributable to larger than
expected contribution from the State of California Traffic Congestion Relief Fund (AB 2928)
The City already has plans to use these grant funds toward the Duley Road project
g. Charges for Services
This category is estimated to come in $803,550 less than budget mainly attributable a
significant decrease in plan check fees As mentioned earlier the slowing of the economy,
which began in March 2001, has taken its toll on new construction within the City, and staff is
projecting this to continue through the end of the fiscal year
h. Other Revenue
This category is estimated to come in $265,750 over budget mainly attributable to
unanticipated fees received from a development settlement contributing over $200,000 to this
revenue category
Two other General Fund categories including Fines and Forfeitures, and Transfers In, are
on target with budget
Total Estimated Revenues
Overall, General Fund revenues are currently estimated to come in $713,900 higher than
budget Since many of the revenues and expenditures are difficult to anticipate only six (6)
months into the fiscal year, staff will prepare another in -depth review of revenues and
expenditures at the end of the third quarter This information will be distributed to the City
Council and staff as part of the June 30, 2002 monthly financial statements
The revenue estimates in all other funds appear to be on target
Me
BACKGROUND & DISCUSSION (CONTINUED)
GENERAL FUND EXPENDITURES
The following is an analysis of General fund expenditures by major categories
a. Elected Officials and Administrative Support Services
This category is estimated to come in $440,600 less than budget mainly attributable to
anticipated operational savings within the City Manager and Administrative Services
Department
The City Manager's budget is estimated to come in $23,150 less than budget mainly
attributable to personnel and operational cost savings with the budget
The Administrative Services Department expenditures are estimated to come in $405,350 less
that budget mainly attributable to operational savings within the Business Services and
Information Systems divisions Staff will be carrying forward funded technology projects into
future years
b. Non Department
Non Department expenditures are estimated to come in $120,350 under budget mainly
attributable to operational cost savings in repairs and maintenance and miscellaneous
expense
c. Public Safety
The Police Department General Fund expenditures are estimated to come in $410,350 less
than budget This cost savings is mainly attributable to the salary and benefits savings within
the Administration, Crime Investigation, Traffic Safety, Community Relations Public Safety
Communication Center, and in the Animal Control divisions The Police Department has also
estimated minor operational savings within the Administration division
The Fire Department expenditures are estimated to come in $39,900 over budget
Replacement of individuals on leave with injuries, filing vacancies over the first six months of
the fiscal year, and training have contributed to estimated cost overrun in the leave
replacement and FLSA overtime accounts with the Fire Suppression Division All other
department expenditures are estimated to be within or below the approved budget
d. Development Services
The Development Services function includes the Community Economic and Development
Services Department, which consists of Planning, Building Safety, and Economic Development
divisions
47
BACKGROUND & DISCUSSION (CONTINUED)
The department is estimated to come in on target with the approved budget
e. Public Works
This function's General Fund divisions consist of Government Buildings, Engineering, Street
Services, Street Maintenance, Traffic Safety, Solid Waste Recycling, Wastewater, Storm
Drains, Equipment Maintenance and Administration
Other fund operations in this function include Gas Tax, Facilities Maintenance and the Water
Fund
The total category is estimated to come in $318,950 over budget mainly attributable to
Hyperion Sewage Treatment costs estimated to come in $650,900 over budget This is offset
by operational Cost savings in the Engineering, Street Maintenance, Traffic Safety, Equipment
Maintenance, Government Buildings and Water Operation divisions of $331,950
All other divisions are estimated to come in on target
f. Recreational. Cultural and Information Services
The Recreation, Cultural and Information Services function includes the Recreation and Parks
Department and the Library Department Overall this category is estimated to come in
$102,300 less than budget
The Recreation and Parks Department is estimated to come in $87,250 less than budget
mainly attributable to operational savings within the Administrative, Aquatics, and Sports
Divisions
The Library Department is estimated to come in $15,050 less than budget mainly attributable
to salary savings within the Administration Division
Total General Fund Estimated Expenditures
General Fund expenditures are estimated to come in $619,600 less that budget Expenditures
within the General Fund, with the exception of the Fire Department and Public Works, are
estimated to be on or below target with budget
OTHER FUND EXPENDITURES
Expenditures within the Special Revenue are estimated to be on target with budget
BACKGROUND & DISCUSSION (CONTINUED)
a Capital Improvement Projects
Total General Fund Capital Improvement Project expenditures are estimated to come in
$3,312,200 less than budget This is mainly attributable to City Council's philosophy to fully
fund projects in advance of the final design and construction
b Enterprise Funds
The Enterprise Funds consists of the Water and Golf Course Funds
Water Fund
The Water Fund appears on target for revenue and expense estimates Over the past several
years the retained earnings and cash balances have been declining at more than $1 million
per year, and independently of the water well project, the City will need to increase the water
rates to fund future general operations
Golf Course
The Golf Course retained earnings is estimated to come in at $9,750 higher than budget This
improved earnings projection is attributable to operational savings and estimated revenues
coming in on target with budget The increase in retained earnings does not offset the
approximate $1 4 million cash deficit in the fund
c. Internal Service Funds
Internal Service Funds consist of Worker' Compensation and General Liability Funds The
City is self - insured for both Workers' Compensation of $325,000 per incident and General
Fund Liability claims of $400,000 per incident and is fully funded through charges to the
General Fund Based on discussions with representatives from the Southern California Risk
Management Authority (SCRMA) and the Independent Cities Risk Management Authority
(ICRMA), the City appears to be properly funded for current claims and any incurred but not
reported claims (IBNR) No further adjustments are recommended at this time, however, the
Worker's Compensation self - insured retention is anticipated to increase up to $750,000 for
non - safety and up to $1 million for safety claims starting in FY 2002 -2003
41
BACKGROUND & DISCUSSION (CONTINUED)
CONCLUSION
The country has been in an economic slowdown for the past year The unemployment rate
has Increased nationally, fueled by losses primarily in the manufacturing sector The Federal
Reserve has reacted to the slowdown by reducing the Federal Funds twelve times over the
last year This has successfully held inflation in check and interest rates have remained low,
thus assisting in keeping the housing Industry strong Consumers continued to spend during
the recession UCLA Anderson Forecasting predicts that the national economy is "looking at a
very sluggish period ahead, with considerable risk of another recessionary dip " They state
that the current climate will only grow hotter if powered by an Increase in business Investment,
however, it is highly unlikely that there will be a sharp recovery of business investment In the
next year or two They further state that California fell further than the national economy
during the last three quarters of 2001 Northern California was hit harder than Southern
California due to the heavier concentration of technology companies One positive outlook of
this is that the big job losses are likely behind us Senior Economist Tom Lieser forecasts that
when the data is in for the early parts of 2002, we will see moderately positive employment
growth The rest of the year has signs of strength as well
The tragic event of September 11, 2001 has had an impact on the travel, airline, hotel and
restaurant industries throughout the country Locally, Transient Occupancy taxes are down
over 20% from the same period last fiscal year Planning and building permit fees have
declined 20% to 25% attributable to a general slowdown in building activity Additionally, the
State of California is projecting a budget deficit ranging from $12 5 to $25 0 billion dollars
Local revenue sources that may be impacted by the State's budget deficit include Motor
Vehicle License fees, gas tax, and all state funded grants to help the State balance its own
budget The total of funds in El Segundo that may be subject to reduction by the State is
approximately $1 5 million
Other areas of concern over this next fiscal year include increasing medical, Insurance, and
retirement rates Medical rates are currently projected to increase 25% and worker's
compensation and liability premiums are projected to increase 25% to 50% We anticipate
retirement costs to increase over the next two years attributable to Cal PERS investment
losses the past two years Additionally, we have experienced much higher than anticipated
increases in wastewater charges from the Hyperion Wastewater Treatment Plant
50
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
PROPERTY TAXES
12 MONTH
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL ADOPTED
REVISED
ACTUAL
ESIMATED
4,523,400
FY 2000 /01 FY 2001/02
I
FY 2001 /02
FY 2001 /02
1 FY 2001/02
PROPERTY TAXES
3101
Current Year Secured
3,946,344
4,523,400
4,523,400
2,502,358
4,523,400
3102
Current Year Unsecured
249,227
61,200
61,200
35,109
61,200
3103
Prior Year Secured
63,494
20,000
20,000
27,288
27,500
3104
Prior Year Unsecured
(241)
0
0
33,841
34,000
3105
Penalties & Interest
15,374
25,000
25,000
1,370
2,000
3106
HOX Reimbursement
63,456
80,900
80,900
33,368
60,000
3213
TOTAL PROPERTY TAXES
4,337,654
4,710,500
4,710,500
2,633,334
4,708,100
OTHER TAXES
3201
Sales & Use Tax
9,202,473
8,034,000
8,034,000
4,473,056
8,900,000
3202
Franchise Tax
3,013,382
2,500,000
2,500,000
108,798
4,013,000
3203
Transient Occupancy Tax
3,162,936
2,950,000
2,950,000
1,432,334
2,764,700
3204
Real Property Transfer Tax
202,640
167,300
167,300
50,655
167,300
3206
Utility Users Tax
21,183
20,850
20,850
10,325
30,850
3212
Gas Utility Tax
9,300,868
4,500,000
4,500,000
2,913,298
5,000,000
3213
Water Utility Tax
243,606
223,300
223,300
73,499
147,000
3214
Telephone Utility Tax
653,143
736,650
736,650
398,356
750,000
3215
Cogenerated Electric
2,201,625
2,833,300
2,833,300
427,237
850,000
3216
Electric Utility Tax
2,624,005
2,298,000
2,298,000
1,940,517
3,500,000
TOTAL OTHER TAXES
30,625,861
24,263,400
24,263,400
11,828,074
26,122,850
BUSINESS LICENSE FEES
3301
Commercial Industrial
8,492,525
8,500,000
8,500,000
7,853,812
8,230,000
3302
Contractors
149,131
150,000
150,000
119,754
150,000
3303
Vehicles
34,437
35,000
35,000
30,199
33,000
3304
Contracted Employees
182,070
150,000
150,000
161,483
165,000
3305
Other Business License Fee
116,644
110,000
110,000
108,827
112,000
3306
Business License Penalty Charge
195,759
175,000
175,000
385,129
410,000
3307
Business Licenses Filming Fees
10,295
10,000
10,000
22,957
30,000
TOTAL BUSINESS LICENSE FEES
9,180,861
9,130,000
9,130,000
8,682,161
9,130,000
OTHER LICENSE & PERMIT
3401
Animal Licenses
11,272
90,000
90,000
5,919
12,000
3404
Building Permits
809,896
695,750
695,750
196,497
400,000
3405
Plumbing Permits
33,058
34,850
34,850
13,433
26,000
3406
Electrical Permits
65,441
63,000
63,000
27,752
50,000
3407
Street Permits
50,902
25,000
25,000
25,380
45,000
3414
Budding Permits SMI Fee #1
599
700
700
529
700
3419
Overload / Misc Street Permits
17,220
8,000
8,000
5,700
10,000
3424
Building Permits SMI Fee #2
10,369
12,000
12,000
684
6,000
TOTAL OTHER LICENSE & PERMIT
998,757
929,300
929,300
275,894
549,700
FINES
& FORFEITURES
3501
City Code Fines
85,163
50,000
50,000
49,573
80,000
3502
Library Fees & Fines
37,009
36,000
36,000
16,669
36,000
3503
Parking Fines
145,300
190,000
190,000
70,427
180,000
3504
Sur - Charge Parking Fines
512
850
850
11,183
15,000
3505
Handicap Parking Fines
2,300
6,400
6,400
725
3,000
3506
Towing Service Charges
6,314
9,000
9,000
3,027
7,500
3512
Library Vend -A -Card
1,620
2,800
2,800
870
2,800
TOTAL FINES & FORFEITURES
278,218
295,050
295,050
152,473
324,300
51
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
INTEREST & RENTALS
3601 Interest on Investments 3,807,680 2,632,050 2,632,050 1,392,829 2,355,300
3602 Property Rentals 88,260 97,400 97,400 19,294 47,000
TOTAL INTEREST & RENTALS 3,895,940 2,729,450 2,729,450 1,412,123 2,402,300
INTERGOVERNMENTAL REVENUE
12 MONTH
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL ADOPTED
REVISED
ACTUAL
1
ESIMATED
431,664
FY 2000/011 FY 2001 /02
FY 2001/02
FY 2001 /02
FY 2001/02
INTEREST & RENTALS
3601 Interest on Investments 3,807,680 2,632,050 2,632,050 1,392,829 2,355,300
3602 Property Rentals 88,260 97,400 97,400 19,294 47,000
TOTAL INTEREST & RENTALS 3,895,940 2,729,450 2,729,450 1,412,123 2,402,300
INTERGOVERNMENTAL REVENUE
3701 Motor Vehicle In Lieu
954,733
869,400
869,400
431,664
869,400
3702 State CLEEP
31,992
105,050
105,050
108,872
108,900
3703 State Grants
56,090
5,000
78,000
4,895
78,000
3705 Reimbursement LA County TRAP
37,673
0
0
0
0
3710 Richmond Field Lighting
12,074
9,700
9,700
0
9,700
3730 Traffic Congestion AB 2928
0
48,000
48,000
144,652
144,650
3735 Federal Grants
0
0
28,350
0
0
3772 Federal EPA Y2K Grant
23,819
0
0
0
0
3775 State OES Grant
4,825
0
0
0
0
TOTAL INTERGOVERNMENTAL
1,121,206
1,037,150
1,138,500
690,082
1,210,650
CHARGES FOR SERVICES
3801 Zoning & Planning Fees
43,318
35,000
35,000
13,615
25,000
3803 Special Police Services
37,825
70,250
70,250
40,144
75,000
3804 Public Works Services
20,984
125,000
125,000
16,119
40,000
3805 Special Fire Services
0
0
0
1,696
1,700
3808 Plan Check Fees
1,143,687
1,058,000
1,058,000
231,710
500,000
3809 Plan Retention Fees
27,676
21,500
21,500
9,490
21,500
3810 Building Inspection Fees
4,637
1,200
1,200
2,636
4,000
3812 Sale Records & Reports
2,857
8,000
8,000
3,338
8,000
3813 Energy Plan Check Fees
194,548
199,500
199,500
24,977
50,000
3817 Local Record Check Fees
13,110
0
0
30,526
45,000
3819 Other Services
215
200
200
0
200
3822 Underground Tanks
0
9,000
9,000
0
9,000
3829 Uniform Fire Code
0
500
500
0
500
3831 Parks & Recreation Activities
47,405
43,000
43,000
12,901
30,000
3841 Special Fire Services
15
100
100
780
1,000
3843 Paramedic Transport
172,065
180,000
180,000
82,036
180,000
3844 Fire Permit Inspection
16,858
7,000
7,000
22,945
25,000
3846 Hazardous Materials Response
2,420
3,000
3,000
3,516
6,000
3847 Fire Protect Equipment Test
18,010
5,000
5,000
16,495
24,000
3848 Annual Fire Inspection
0
1,000
1,000
0
1,000
3849 Fire Prevention Overtime
15,091
8,000
8,000
12,276
20,000
3850 CPR Class Fee
3,745
2,750
2,750
1,065
2,750
3861 WasteWater User Fees
779,709
815,000
815,000
379,940
815,000
3862 WasteWater Connection Fees
6,590
20,000
20,000
19,720
25,000
3864 Industrial Waste Permit
1,573
5,000
5,000
319
5,000
3865 Annual Quality Surcharge
513,364
396,400
396,400
316,166
316,200
3867 Annual Industrial Waste / LA Co
0
20,000
20,000
0
0
3870 Fire Department Industrial Waste
0
1,000
1,000
0
1,000
3822 Environmental Safety Underground Tanks
26,679
8,000
8,000
855
8,000
3823 Environmental Safety Surcharge
(14)
1,800
1,800
0
1,800
3824 Environmental Safety Hazardous Waste
46,816
45,000
45,000
(21)
45,000
3825 Environmental Safety Disclosure
0
70,000
70,000
0
70,000
52
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
3826 Environmental Safety Risk Management Prograi
12 MONTH
15,000
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL ADOPTED
REVISED
ACTUAL
ESIMATED
0
FY 2000 /01 FY 2001 /02
FY 2001/02
FY 2001 /02
FY 2001/02
3826 Environmental Safety Risk Management Prograi
16,750
15,000
15,000
0
15,000
3827 Environmental Safety Industrial
11,979
10,000
10,000
0
10,000
3828 Environmental Safety StomlWater
5,778
5,000
5,000
0
5,000
3829 Environmental Safety Uniform Fire Code
69,430
15,000
15,000
0
15,000
3871 Communication Center Fees
461,504
426,000
426,000
213,002
426,000
TOTAL CHARGES FOR SERVICES
3,704,624
3,631,200
3,631,200
1,456,247
2,827,650
OTHER REVENUE
55,652,506-
48,212,900
48,314,250
28,060, 24
49,028,150
3901 Sales of Surplus Property
16,137
0
0
830
32,000
3903 Refunds
16
500
500
3
500
3904 SB -90 Reimbursement
36,456
40,000
40,000
626
40,000
3905 Administrative Charges
688,300
748,900
748,900
346,550
748,900
3906 Property Damage Reimbursement
145
200
200
0
200
3909 Miscellaneous Revenue
(12,829)
100,000
100,000
270,236
320,000
3916 75th Jubilee Sale Books
20
500
500
0
500
3919 Police Evidence Uncollected Funds
9,932
0
0
13,730
13,750
3941 Principal Senior Housing
101,296
109,700
109,700
53,744
109,700
3943 Interest Park Vista
77,399
69,000
69,000
35,590
69,000
3982 Fire Donations
0
200
200
0
200
TOTAL OTHER REVENUE
916,872
1,069,000
1,069,000
721,309
1,334,750
INTER -FUND TRANSFERS
9104 Transfer In Traffic Safety
150,000
150,000
150,000
75,000
150,000
9106 Transfer In Gas Tax
180,000
180,000
180,000
90,000
180,000
9108 Transfer In Associated Recreation
0
24,900
24,900
12,450
24,900
9702 Transfer In - Expendable Trust Fund
262,505
0
0
0
0
9503 Transfer In - Golf Course
0
62,950
62,950
31,475
62,950
TOTAL TRANSFERS IN
592,505
417,850
417,850
208,925
417,850
TOTAL REVENUES GENERAL FUND
55,652,506-
48,212,900
48,314,250
28,060, 24
49,028,150
TRAFFIC SAFETY
FINES & FORFEITURES
3511 Vehicle Code Fines 133,770 155,900 155,900 27,802 135,000
INTEREST & RENTALS
3601 Interest on Investments 24,507 15,200 15,200 3,447 8,850
INTERGOVERNMENTAL REVENUE
3774 Traffic Safety Grant 149,553 0 0 115,748 115,750
TOTAL TRAFFIC SAFETY 307,83W- 171,100 171,100 146,997 259,600
STATE GAS TAX FUND
INTEREST & RENTALS
3601 Interest on Investments
37,155
18,950
18,950
4.464
18,950
INTERGOVERNMENTAL REVENUE
3712 State Gas Tax - 2107
134,899
132,600
132,600
56 356
132,600
3713 State Gas Tax - 2107 5
4,000
4,000
4,000
0
4,000
3714 State Gas Tax - 2106
66,176
63,000
63,000
26,498
63,000
51
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
3716 State Gas Tax - 2105
TOTAL INTERGOVERNMENTAL
INTER -FUND TRANSFERS
9001 Transfers In General Fund
TOTAL STATE GAS TAX
ASSOCIATED RECREATION ACTIVITIES
INTEREST & RENTALS
3601 Interest on Investments
RECREATION FEES
3880 Farmers Market Vendors
3875 Contract Class Fees
3876 Non - Contract Classes Fees
3877 Drama
TOTAL RECREATION FEES
TOTAL ASSOCIATED RECREATION
ASSET FORFEITURE
INTEREST & RENTALS
3601 Interest on Investments
INTERGOVERNMENTAL REVENUE
3717 Forfeiture DOJ Federal
3718 Forfeiture DOJ State
3719 Forfeiture Miscellaneous
3720 U S Treasurer Forfeiture
3722 State & Local Forfeiture
3723 15% State & Local
TOTAL INTERGOVERNMENTAL
TOTAL ASSET FORFEITURE
102,483 101,000 101,000 41,916 101,000
307,558 300,600 300,600 124,770 300,600
168,200 168,200 84,100 168,200
344,712 487,750 7, 5 213J35 487,750
24,944
12 MONTH
12,800
( MONTH
12 MONTH
CLASSIFICATION
ACTUAL I ADOPTED
REVISED
ACTUAL
ESIMATED
194,791
FY 2000/011 FY 2001/02
FY 2001 /02
FY 2001 /02
FY 2001/02
3716 State Gas Tax - 2105
TOTAL INTERGOVERNMENTAL
INTER -FUND TRANSFERS
9001 Transfers In General Fund
TOTAL STATE GAS TAX
ASSOCIATED RECREATION ACTIVITIES
INTEREST & RENTALS
3601 Interest on Investments
RECREATION FEES
3880 Farmers Market Vendors
3875 Contract Class Fees
3876 Non - Contract Classes Fees
3877 Drama
TOTAL RECREATION FEES
TOTAL ASSOCIATED RECREATION
ASSET FORFEITURE
INTEREST & RENTALS
3601 Interest on Investments
INTERGOVERNMENTAL REVENUE
3717 Forfeiture DOJ Federal
3718 Forfeiture DOJ State
3719 Forfeiture Miscellaneous
3720 U S Treasurer Forfeiture
3722 State & Local Forfeiture
3723 15% State & Local
TOTAL INTERGOVERNMENTAL
TOTAL ASSET FORFEITURE
102,483 101,000 101,000 41,916 101,000
307,558 300,600 300,600 124,770 300,600
168,200 168,200 84,100 168,200
344,712 487,750 7, 5 213J35 487,750
24,944
12,800
12,800
3,871
9,350
32,842
30,700
30,700
14,541
35,700
194,791
249,200
249,200
139,226
249,200
115,100
90,000
90,000
37,591
90,000
93,319
8,000
8,000
294
8,000
436,052
377,900
377,900
191,652
382,900
460,996 390,700 0 195,523 50
321,532
177,900
177,900
48,179
118,150
25,253
35,900
35,900
14,360
35,900
3,469
2,200
2,200
5,096
5,100
27,052
19,550
19,550
4,463
19,550
640,346
357,250
357,250
76,388
357,250
2,230
5,250
22,200
32,667
32,700
1,006
1,300
1,300
652
1,300
699,355
421,450
438,400
133,626
451,800
COMMUNITY DEVELOPMENT BLOCK GRANT
INTERGOVERNMENTAL REVENUE
3743 Senior Citizen In- Home -Care
3747 Juvenile Diversion
3748 Minor Home Repair
3778 Delivered Meals
3779 General Administration
1787 Donation for Meals
3789 City Hall Elevator
3790 Resident Sound Insulation Income
TOTAL INTERGOVERNMENTAL
TRANSFERSIN
9001 Transfers In General Fund
1,020,887 599,350 616,300 -181,805 569,9
2,717
9,300
9,300
2,343
9,300
7,421
9,300
9,300
2,720
9,300
32,672
72,500
72,500
(9,301)
72,500
5,127
9,300
9,300
3,521
9,300
11,388
11,500
11,500
2,910
11,500
15,613
9,000
9,000
8,635
9,000
0
75,000
75,000
0
75,000
77,769
100,000
100,000
0
100,000
152,707
295,900
295,900
10,828
295,900
44,160
33,500
33,500
16,750
33,500
54
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
TOTAL BLOCK GRANT 19 ,86 9,400 329,400 27,578 3 ,400
PROPOSITION "A" TRANSPORTATION
INTEREST & RENTALS
12 MONTH
1,000,000
6 MONTH
12 MONTH
=CLASSIFICATION
ACTUAL ADOPTED
REVISED
I ACTUAL
ESIMATED
7,249
FY 2000101 FY 2001102
I
FY 2001102
FY 2001 102
FY 2001102
TOTAL BLOCK GRANT 19 ,86 9,400 329,400 27,578 3 ,400
PROPOSITION "A" TRANSPORTATION
INTEREST & RENTALS
928,553
1,000,000
1,000,000
(216,247)
680,000
3601 Interest on Investments
47,584
26,200
26,200
7,249
18,100
INTERGOVERNMENTAL REVENUE
89,978
0
0
0
0
3751 Proposition "A" Sales Tax
215,891
210,000
210,000
108.687
210,000
3752 Bus Pass Sale Proceeds
2,956
2,500
2,500
1,420
2,500
3753 Recreation Field Trips
0
650
650
0
650
TOTAL INTERGOVERNMENTAL
218,847
213,150
213,150
110,107
213,150
TOTAL PROPOSITION "A"
PROPOSITION "C" TRANSPORTATION
INTEREST & RENTALS
3601 Interest on Investments
INTERGOVERNMENTAL REVENUE
3754 Proposition "C" Sales Tax
TOTAL INTERGOVERNMENTAL
TOTAL PROPOSITION "C"
AIR POLLUTION REDUCTION
INTEREST & RENTALS
3601 Interest on Investments
INTERGOVERNMENTAL REVENUE
3703 State Grants
3708 LA Cc SCAQMD / Rideshare
TOTAL INTERGOVERNMENTAL
266,431 239,350 39,3 117,356 2 1,250
47.018 24,600 24,600 8,113 21,000
178,385 175,000 175,000 88,097 175,000
178,385 175,000 175,000 88,097 175,000
225,403 199,600 199,600 96.210 19 ,000
4,023 2,000 2,000 655 3,050
3,000 0 0 3,000 3,000
18,020 15,000 15,000 4,427 17,700
21,020 15,000 15,000 7,427 20,700
TOTAL AIR POLLUTION REDUCTION 25,042 17,000 17,000 8,081 23,750
HOME SOUND INSULATION
INTEREST & RENTALS
3601 Interest on Investments
INTERGOVERNMENTAL REVENUE
53,818 24,200 24,200 6,729 14,850
3755 FAA 150 Grant
928,553
1,000,000
1,000,000
(216,247)
680,000
3758 R S I Plan Preparation
0
0
0
0
0
3759 R S I Construction
89,978
0
0
0
0
TOTAL INTERGOVERNMENTAL
1,018,531
1,000,000
1,000,000
(216,247)
680,000
PLAN CHECK FEES
3808 Plan Check Fees
0
1,000
1,000
0
1,000
OTHER REVENUE
3920 Applicant Portion
66,285
75,000
75,000
18,957
75,000
55
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
TOTAL HOME SOUND INSULATION 1,138,633 1,100,200 1,100.200 (190,561) 770,
HYPERION MITIGATION
INTERGOVERNMENTAL REVENUE
3728 Hyperion Mitigation 155,066 54,000 54,000 0 0
TOTAL HYPERION MITIGATION 155,066 54,000 54,000 0 0
TDA ARTICLE 3 - SB 821 BIKEWAY
INTEREST & RENTALS
3601 Interest on Investments
INTERGOVERNMENTAL REVENUE
3725 TDA Article 3 - SB 821
TDA ARTICLE 3
MIA GRANT
OTHER REVENUE
3979 MTA Grant Revenue
TOTAL MIA GRANT
C.O.P.S.
OTHER TAXES
3207 C O P S Funding
INTEREST & RENTALS
3601 Interest on Investments
TOTAL C.O.P.S
ASSESSMENT DISTRICT #73
PROPERTY TAXES
3109 Tax Assessment district
TOTAL INTEREST & RENTALS
3601 Interest on Investments
TOTAL ASSESSMENT DISTRICT #73
84 300 300 2 100
7,185 7,200 7,200 5,909 7,200
7,269 7,500 7,500 5,911 7,300
6,650 0 0 (12,808) 0
6,650 0 (12,80) 0
100,000 50,000 50,000 100,000 100,000
14,100
103,639 101,500 101,500 51,586 101,500
23,156
12 MONTH
14,300
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL I ADOPTED
REVISED
1
ACTUAL
ESIMATED
126,795-
FY 2000/011 FY 2001 /02
FY 2001 /02
FY 2001 /02
FY 2001/02
TOTAL HOME SOUND INSULATION 1,138,633 1,100,200 1,100.200 (190,561) 770,
HYPERION MITIGATION
INTERGOVERNMENTAL REVENUE
3728 Hyperion Mitigation 155,066 54,000 54,000 0 0
TOTAL HYPERION MITIGATION 155,066 54,000 54,000 0 0
TDA ARTICLE 3 - SB 821 BIKEWAY
INTEREST & RENTALS
3601 Interest on Investments
INTERGOVERNMENTAL REVENUE
3725 TDA Article 3 - SB 821
TDA ARTICLE 3
MIA GRANT
OTHER REVENUE
3979 MTA Grant Revenue
TOTAL MIA GRANT
C.O.P.S.
OTHER TAXES
3207 C O P S Funding
INTEREST & RENTALS
3601 Interest on Investments
TOTAL C.O.P.S
ASSESSMENT DISTRICT #73
PROPERTY TAXES
3109 Tax Assessment district
TOTAL INTEREST & RENTALS
3601 Interest on Investments
TOTAL ASSESSMENT DISTRICT #73
84 300 300 2 100
7,185 7,200 7,200 5,909 7,200
7,269 7,500 7,500 5,911 7,300
6,650 0 0 (12,808) 0
6,650 0 (12,80) 0
100,000 50,000 50,000 100,000 100,000
14,100
103,639 101,500 101,500 51,586 101,500
23,156
14,300
14,300
3,605
10,450
126,795-
115,800
115,800
55,191
111,9 0
CAPITAL IMPROVEMENT
INTERGOVERNMENTAL REVENUE
3973 Douglas Street Gap Closure Grant Revenue 0 400,000 400,000 0
3792 HUD Grant 0 0 0 98,024 231,250
INTERGOVERNMENTAL REVENUE 0 400,000 400,000 98,024 231,250
56
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
TRANSFERSIN
9001 Transfers In General Fund
9401 Transfer In - Emergency Reserve
9111 Transfer In CDBG Fund
9405 Transfer In - Facilities Maintenance
9603 Transfer In Workers' Compensation
9705 Transfer In - Infrastructure Reserve
TRANSFERSIN
TOTAL CAPITAL IMPROVEMENT
INFRASTRUCTURE REPLACEMENT
TRANSFERSIN
9001 Transfers In General Fund
9702 Transfer In - Expendable Trust Fund
8,385,850
12 MONTH
2,635,750
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL ADOPTED
REVISED
ACTUAL
ESIMATED
4,450
FY 2000 /01 FY 2001 /02
FY 2001 /02
FY 2001 /02
FY 2001/02
TRANSFERSIN
9001 Transfers In General Fund
9401 Transfer In - Emergency Reserve
9111 Transfer In CDBG Fund
9405 Transfer In - Facilities Maintenance
9603 Transfer In Workers' Compensation
9705 Transfer In - Infrastructure Reserve
TRANSFERSIN
TOTAL CAPITAL IMPROVEMENT
INFRASTRUCTURE REPLACEMENT
TRANSFERSIN
9001 Transfers In General Fund
9702 Transfer In - Expendable Trust Fund
8,385,850
2,635,750
2,635,750
1,317,875
2,635,750
150,900
0
0
0
0
4,450
75,000
75,000
37,500
75,000
64,500
107,500
107,500
53,750
107 500
46,000
0
0
0
0
2,261,850
0
0
0
0
10,909,100
2,818,250
2,818,250
1,409,125
2,818,250
10,909,100 3,2 ,250 3,218,250 1,5 7,149 ,04975
5,983,956 2,373,200 2,373,200 1,186,600 2,373,200
0 572,400 572,400 286,200 572,400
TOTAL INFRASTRUCTURE REPLACE. 5,9 ,956 2,945,600 2,945,600 1,472,800 ,945,
EMERGENCY RESERVE
TRANSFERS IN
9301 Transfer In - Capital Improvements
TOTAL EMERGENCY RESERVE
FACILITIES MAINTENANCE
TRANSFERS IN
9001 Transfers In General Fund
TOTAL FACILITIES MAINTENANCE
WATER UTILITY
INTEREST & RENTALS
3601 Interest on Investments
CHARGES FOR SERVICES
3851 Water Sales
3853 Meter Installation
3856 Reclaimed Water Sales
3859 Miscellaneous Revenue
CHARGES FOR SERVICES
TRANSFERSIN
9001 Transfers In General Fund
9302 Transfer In - Infrastructure Replacement
TOTAL WATER UTILITY
GOLF COURSE
187,794 0 0 0 0
168,498 402,200 402,200 201,100 402,200
168,498 401,200 402,200 201,100 40-2,f0-07
0
2,800
2,800
0
10,000
9,109,891
6,450,000
6,450,000
4,287,869
9,000,000
4,450
2,000
2,000
600
2,000
2,389,236
3,450,000
3,450,000
1,115,051
2,300,000
1,510
0
0
910
1,600
11,505,087
9,902,000
9,902,000
5,404,430
11,303,600
16,000
16,000
16,000
8,000
16,000
300,000
0
300,000
150,000
300,000
11,821,087 9,920,800 10,220,800 2,43 II,b ,6
57
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
TOTAL INTEREST & RENTALS
3603 Interest Income - COP
INTEREST & RENTALS
CHARGES FOR SERVICES
3832 Food & Beverage Revenues
3833 Leased Beer & Wine
3834 Golf Course Pro Shop Revenues
3835 Golf Course Revenues
3836 Driving Range Revenues
3838 Golf Lessons
CHARGES FOR SERVICES
OTHER REVENUE
3909 Miscellaneous Revenue
TOTAL GOLF COURSE
EQUIPMENT REPLACEMENT
OTHER REVENUE
3901 Sales of Surplus Property
3912 Replacement Charge to other Dept
OTHER REVENUE
25,810
12 MONTH
28,200
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL ADOPTED
REVISED
ACTUAL
1
ESIMATED
184,455
FY 2000 /01 FY 2001 102
FY 2001 /02
FY 2001 /02
FY 2001/02
TOTAL INTEREST & RENTALS
3603 Interest Income - COP
INTEREST & RENTALS
CHARGES FOR SERVICES
3832 Food & Beverage Revenues
3833 Leased Beer & Wine
3834 Golf Course Pro Shop Revenues
3835 Golf Course Revenues
3836 Driving Range Revenues
3838 Golf Lessons
CHARGES FOR SERVICES
OTHER REVENUE
3909 Miscellaneous Revenue
TOTAL GOLF COURSE
EQUIPMENT REPLACEMENT
OTHER REVENUE
3901 Sales of Surplus Property
3912 Replacement Charge to other Dept
OTHER REVENUE
25,810
28,200
28,200
4,984
11,500
25,810
28,200
28,200
4,984
11,500
184,455
227,500
227,500
84,578
214,300
32,014
31,200
31,200
13,159
29,450
651,235
638,750
638,750
231,552
590,650
550,223
690,950
690,950
260,495
659,000
879,829
955,300
955,300
364,912
904,150
395,335
425,100
425,100
163,421
417,650
2,6 3,091
2,968,800
2,968,800
1,118,117
2,815,200
149,375
2,450
2,450
8,551
10,150
2,868,276 2,999,450 2,9 ,450 1,131,651 2,83-6,9
0 5,000 5,000 0 5,000
1,213,550 1,735,800 1,735,800 617,350 1,735,800
1,213,550 1,740,800 1,740,800 617,350 1,740,800
TOTAL EQUIPMENT REPLACEMENT 1,2 ,550 1,740,800 1,740,800 617,350 1,7 , 00
LIABILITY INSURANCE
OTHER REVENUE
3911 Charges to Other Departments
944,700
964,700
964,700
482,350
964,700
3913 Recovery of Claims Paid
5,032
0
0
204,947
20,950
TOTAL OTHER REVENUE
949,732
964,700
964,700
687,297
985,650
TRANSFERSIN
9001 Transfers In General Fund
0
0
0
0
0
TOTAL LIABILITY INSURANCE 949,732 964,700 -964,700 687,297 98 ,6 0
WORKERS' COMENSATION RESERVE
OTHER REVENUE
3911 Charges to Other Departments 1,280,806 1,449,100 1,449,100 718,667 1,449,100
3913 Recovery of Claims Paid 13,471 0 0 0 0
TOTAL OTHER REVENUE 1,294,277 1,449,100 1,449,100 718,667 1,449,100
TOTAL WORKERS COMPENSATION 1,294,277 1,449,100 1,449,100 -7-1-9,66f- 1,44 ,100
RAN
CITY OF EL SEGUNDO
STATEMENT OF ESTIMATED REVENUES - ALL FUNDS
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
SPECIAL DEPOSITS- DEVELOPER FEES
INTEREST & RENTALS
3601 Interest on Investments 188,412 103,650 103,650 31,216 82,600
OTHER REVENUE
3972 Library Service Developers Contributions
MONTH
10,000
6 MONTH
12 MONTH
CLASSIFICATION JACTUAL
ADOPTED
REVISED
ACTUAL
ESIMATED
30,380
Y 2000/011 FY 2001 /02
FY 2001 /02
FY 2001 /02
FY 2001/02
SPECIAL DEPOSITS- DEVELOPER FEES
INTEREST & RENTALS
3601 Interest on Investments 188,412 103,650 103,650 31,216 82,600
OTHER REVENUE
3972 Library Service Developers Contributions
8,840
10,000
10,000
6,510
10,000
3972 Fire Safety Improv Developers Contributions
41,235
50,000
50,000
30,380
50,000
3972 Police Safety Improv Developers Contributions
32,429
30,000
30,000
23,870
30,000
3972 Traffic Improv, Developers Contributions
496,351
100,000
144,600
0
144,600
TOTAL OTHER REVENUE
578,855
190,000
234,600
60,760
234,600
TOTAL SPECIAL DEPOSITS 767,268 293,650 338,250 91,976 31T2W
EXPENDABLE TRUST - SPECIAL DEPOSITS
OTHER REVENUE
2601 Donations 165
TOTAL EXPENDABLE TRUST 165 0 0 0 0
OUTSIDE SERVICES TRUST
INTERGOVERNMENTAL REVENUE
3703 Library -PLF State Grants
27,924
27,000
27,000
24,888
27,000
3703 Library - CLSA State Grants
9,448
1,900
1,900
7,797
8,000
3703 Police Training STC State Grants
5,116
5,500
5,500
3,449
5,500
TOTAL INTERGOVERNMENTAL
42,488
34,400
34,400
36,134
40,500
TOTAL OUTSIDE SERVICES TRUST
42,488
34,400
34,400
6,13
0,50
TOTAL REVENUES 96.267,500 75,957,850 76,420,750 41,036,812 77,919,300
59
CITY OF EL SEGUNDO
SUMMARY OF EXPENDITURES BY FUND
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
GENERAL FUND
City Council 164,966 191,750 191,750 82,000 191,750
City Treasurer 169,103 181,450 181,450 85,516 181,800
City Clerk
Administration
12 MONTH
216,050
218,150
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL
I ADOPTED
REVISED
ACTUAL
ESIMATED
Total City Clerk
FY 2010/01
FY 2001/02
FY 2001/02
FY 2001/02
FY 2001/02
GENERAL FUND
City Council 164,966 191,750 191,750 82,000 191,750
City Treasurer 169,103 181,450 181,450 85,516 181,800
City Clerk
Administration
173,897
216,050
218,150
92,034
215,950
Elections
17,622
73,500
73,500
7,383
73,500
Total City Clerk
191,519
289,550
291,650
99,417
289,450
City Manager
292,369
490,800
490,800
211,882
467,650
City Attorney
483,837
524,450
524,450
198,119
514,200
Commnunity, Economic & Development Services
1,181,007
1,710,650
1,710,650
841,717
1,660,250
Economic Development
350,241
459,700
555,042
182,615
555,050
Planning
566,297
917,250
1,021,696
260,028
1,021,300
Budding Safety
899,187
1,163,600
1,269,454
411,031
1,269,450
Total Community, Economic Dev.
1,815,725
2,540,550
2,846,192
853,673
2,845,800
Administrative Services
Administration
Accounting
Business Services
Information Systems
Human Resources _
Total Administrative Services
Government Buildings
Non - Department
Police Department
314,151
425,750
425,750
156,678
418,200
611,165
728,200
730,700
344,298
722,200
397,276
459,400
511,300
200,815
492,650
389,698
713,000
1,108,046
229,351
734,650
534,240
468,100
472,359
186,444
475,100
2,246,530
2,794,450
3,248,155
1,117,586
2,842,800
616,588
801,900
831,456
318,970
778,250
3,610,811
3,643,400
3,656,600
1,782,382
3,536,250
Administration
3,258,078
3,553,550
3,627,450
1,686,721
3,525,700
Patrol & Safety
4,052,531
4,227,000
4,227,000
2,109,716
4,194,750
Crime Investigation
1,158,091
1,515,200
1,515,200
661,804
1,414,850
Traffic Safety
516,675
645,200
645,200
230,947
546,350
Community Relations
183,534
196,600
196,600
93,317
189,800
Communication Center
1,181,007
1,710,650
1,710,650
841,717
1,660,250
Animal Control
176,859
130,750
130,750
46,608
110,800
Total Police Department
10,526,775
11,978,950
12,052,850
5,670,829
11,642,500
60
CITY OF EL SEGUNDO
SUMMARY OF EXPENDITURES BY FUND
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
CLASSIFICATION
12 MONTH
ACTUAL
FY 2000/01
ADOPTED
FY 2001/02
REVISED
FY 2001/02
6 MONTH
ACTUAL
FY 2001102
1 12 MONTH
ESIMATED
FY 2001/02
Disaster Preparedness
Fire Administration
420,311
429,150
429,150
195,953
428,100
Disaster Preparedness
93,278
142,750
170,750
47,336
170,750
Administration
328,500
347,250
347,250
169,531
344,000
Suppression
5,781,122
5,835,800
5,902,800
3,031,569
5,961,950
Paramedic
1,692,228
1,844,250
1,850,500
949,600
1,848,250
Prevention
255,998
300,650
300,650
139,641
287,650
Environmental Safety
281,948
326,550
326,550
158,745
325,800
Total Fire Department
8,433,075
8,797,250
8,898,500
4,496,423
8,938,400
Public Works
Engineering
373,573
382,400
394,169
172,984
350,200
Street Services
211,409
252,300
252,300
96,301
252,300
Street Maintenance
430,567
709,550
749,350
251,701
708,200
Traffic Safety
544,229
595,600
595,600
276,613
576,050
Solid Waste Recycling
550,581
646,200
646,200
315,312
634,250
WasteWater
1,432,296
1,357,500
1,287,500
925,454
1,939,950
Storm Drains
137,993
202,900
272,900
69,210
272,900
Equipment Maintenance
330,147
429,700
429,700
199,434
361,350
Administration
189,052
624,100
619,350
190,116
619,550
Total Public Works
4,199,849
5,200,250
5,247,069
2497,127
5,714,750
Recreation & Parks
Administration
251,159
314,900
314,900
157,819
304,800
Operation
1,278,413
1,395,200
1,395,200
665,223
1,393,900
Recreation & Operation
294,663
321,600
325,300
149,626
320,250
Aquatics
303,472
398,100
407,931
123,211
376,100
Cultural Arts & Child
172,093
175,850
179,150
82,267
174,650
Sports
203,148
165,850
169,350
80,924
146,250
Teen Center
161,837
164,000
166,400
81,632
163,950
Josyln Center
96,803
100,750
101,550
44,919
96,550
Community Cable
365,889
380,400
402,800
168,905
398,900
Total Recreation & Parks
3,127,477
3,416,650
3,462,581
1,554,526
3,375,350
Library
Administration
420,311
429,150
429,150
195,953
428,100
Technical Support Services
387,039
389,000
390,600
183,940
363,200
Youth Services
326,953
468,700
471,900
178,264
448,800
Public /Information Services
356,099
445,800
445,900
213,630
482,400
Total Library
1,490,402
1,732,650
1,737,550
771,788
1,722,500
TOTAL GENERAL FUND 37,369,028 42,584,050 43,661,053 19,740,237 43,041,450
61
CITY OF EL SEGUNDO
SUMMARY OF EXPENDITURES BY FUND
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
TRAFFICSAFETY
149,553 0 0 122,574 150,000
GAS TAX 328,608 501,600 617,000 66,782 550,850
ASSOCIATED RECREATION
12 MONTH
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL
ADOPTED
I
REVISED
ACTUAL
ESIMATED
Non - Contract Clases
FY 2000/01
FY 2001/02
FY 2001/02
FY 2001/02
FY 2001102
TRAFFICSAFETY
149,553 0 0 122,574 150,000
GAS TAX 328,608 501,600 617,000 66,782 550,850
ASSOCIATED RECREATION
Contract Classes
224,990
225,500
225,500
104,057
225,500
Non - Contract Clases
79,357
42,200
42,200
30,071
55,800
Drama
88,381
70,400
70,400
23,939
69,000
Farmers Market
28,372
43,800
43,800
23,063
49,100
Capital - Fixed Assets
0
95,400
95,400
7,467
95,400
TOTAL ASSOCIATED RECREATION
421,101
477,300
477,300
188,598
494,800
ASSET FORFEITURE
620,305
991,900
1,177,073
286,255
1,144,250
COMMUNITY ECONOMIC DEVELOPMENT BLOCK GRANT
Senior In- Home -Care
23,807
24,700
24,700
8,029
24,700
Juvenile Diversion
14,640
16,000
16,000
10,960
16,000
Minor Home Repair
32,672
72,500
72,500
5,924
72,500
Delivered Meals
31,427
25,000
25,000
14,472
25,000
General Administration
13,892
16,200
16,200
7,260
16,200
Residential Sound Insulation
14,143
100,000
100,000
1,348
100,000
TOTAL CDBG
130,581
254,400
254,400
47,992
254,400
PROPOSITION "A" TRANSPORATION
Dial-A- Ride
90,644
107,250
107,250
51,570
107,250
Beach Shuttle
25,652
66,100
42,500
7,912
42,500
Recreation Trips
22,560
30,550
30,550
8,341
30,550
Administration
34,468
37,350
37,350
22,635
49,350
MTA Buy -down
9,496
8,000
8,000
3,224
8,000
CTIP Program
28,374
41,300
41,300
13,783
41,300
TOTAL PROPOSITION "A"
211,194
290,550
266,950
107,465
278,950
67
CITY OF EL SEGUNDO
SUMMARY OF EXPENDITURES BY FUND
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
CLASSIFICATION
12 MONTH
ACTUAL
FY 2000/01
ADOPTED
FY 2001/02
REVISED
FY 2001/02
6 MONTH
ACTUAL
FY 2011/02
12 MONTH
ESIMATED
FY 2001/02
Shuttle
PROPOSITION "C' TRANSPORATION
Dial -A -Ride
10,250
10,250
10,250
5,125
10,250
Shuttle
0
0
82,000
10,533
82,400
Administration
29,318
32,150
32,150
18,318
37,400
Streets/Hwy CIP
0
88,000
88,000
48
88,000
TOTAL PROPOSITION "C"
39,568
130,400
212,400
34,024
218,050
AIR POLLUTION REDUCTION 27,419 2,600 2,600 0 2,600
RESIDENT SOUND INSULLATION 1,155,564 1,250,000 1,590,812 140,515 841,950
MMIP Verification
29,408
54,000
88,610
10,363
88,600
Hyperion Landscaping
0
0
0
0
0
TOTAL HYPERION MITIGATION
29,408
54,000
88,610
10,363
88,600
TDA ARTICLE 3 - SB821
7,200
7,200
7,200
0
7,400
Public Facility Improvement
448,940
1,771,350
2,118,612
MIA GRANT
74,107
0
0
0
0
442,296
1,846,450
Streets Highway CIP
25,017
ASSESSMENT DISTRICT #73
104,378
104,850
104,850
16,225
104,850
CAPITAL IMPROVEMENTS
Public Facility Improvement
448,940
1,771,350
2,118,612
303,467
1,376,250
Recreation & Parks Improvement
165,193
2,407,850
2,616,036
442,296
1,846,450
Streets Highway CIP
25,017
2,238,000
2,324,900
633,886
2,324,900
Sanitary Sewer CIP
380,973
335,000
373,808
16,160
381,300
Storm Drain CIP
402,874
181,550
378,409
47,507
0
Public Safety CIP
196,863
300,000
321,276
0
250,000
TOTAL CAPITAL IMPROVEMENTS
1,619,860
7,233,750
8,133,041
1,443,315
6,178,900
61
CITY OF EL SEGUNDO
SUMMARY OF EXPENDITURES BY FUND
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
INFRASTRUCTURE REPLA CEMENT
Sanitary Sewer CIP
Storm Dram CIP
TOTAL INFRASTRUCTURE REPLACE
VACATION & SICK LEAVE
FACILITIES MAINTENANCE
WATER FUND
Operation
Capital
TOTAL WATER FUND
GOLF COURSE
Golf Course
Food & Beverage
Leased Beer & Wine
Pro Shop
Golf Course
Driving Range
General Administration
Golf Course Lessons
TOTAL GOLF COURSE
EQUIPMENT REPLACEMENT
Service Charges
Capital - Fixed Assets
TOTAL EQUIPMENT REPLACEMENT
LL4BILITYINSURANCE
0 3,092,400 3,092,400 61,883 3,092,400
51,909 815,000 1,378,029 377 20,000
51.909 3.907.400 4.470.429 62.260 3.112.400
0 0 0 0 0
110,469 294,700 384,690 40,646 384,700
11,183,269 10,126,900 10,126,900 3,458,148 10,031,800
0 2,293.000 2,732,117 125,578 1.432,900
726,577
12 MONTH
837,350
282,054
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL
I ADOPTED
REVISED
I ACTUAL
ESIMATED
0
FY 200MI
FY 2001102
FY 2001102
FY 200IM2
FY 2001102
INFRASTRUCTURE REPLA CEMENT
Sanitary Sewer CIP
Storm Dram CIP
TOTAL INFRASTRUCTURE REPLACE
VACATION & SICK LEAVE
FACILITIES MAINTENANCE
WATER FUND
Operation
Capital
TOTAL WATER FUND
GOLF COURSE
Golf Course
Food & Beverage
Leased Beer & Wine
Pro Shop
Golf Course
Driving Range
General Administration
Golf Course Lessons
TOTAL GOLF COURSE
EQUIPMENT REPLACEMENT
Service Charges
Capital - Fixed Assets
TOTAL EQUIPMENT REPLACEMENT
LL4BILITYINSURANCE
0 3,092,400 3,092,400 61,883 3,092,400
51,909 815,000 1,378,029 377 20,000
51.909 3.907.400 4.470.429 62.260 3.112.400
0 0 0 0 0
110,469 294,700 384,690 40,646 384,700
11,183,269 10,126,900 10,126,900 3,458,148 10,031,800
0 2,293.000 2,732,117 125,578 1.432,900
726,577
837,350
837,350
282,054
727,150
250,448
238,900
238,900
122,703
241,950
0
0
0
0
0
543,222
519,200
519,200
226,529
525,450
332,254
320,950
320,950
153,872
313,400
177,687
235,050
291,550
84,607
167,200
509,342
478,450
488,450
233,174
449,900
334,023
373,100
373,100
149,110
350.600
951,856 787,200 787,200
38,671 2,657.750 2,786,612
1
0
787,200
2,786,650
550,546 1,105,750 1,105,750 216,221 860,750
64
CITY OF EL SEGUNDO
SUMMARY OF EXPENDITURES BY FUND
FISCAL YEAR 2001 -2002 FINANCIAL REVIEW
WORKERS'COMPENSATION
Administration
Employee Safety Program
TOTAL WORKERS' COMPENSATION
SPECIAL DEPOSITS - DEVELOPER FEES
OUTSIDE SERVICES TRUST
TRANSFERS
TOTAL ALL FUNDS
763,716 860,400 860,400 348,611 871,800
16,851 35,300 35,300 8,237 35,300
138,876 570,200 1,387,308 58,835 1,168,650
26,978 69,850 69,850 24,662 73,600
18,268,297 6,801,600 7,101,600 3,550,800 7,101,600
77,262,865 86,395,650 91,510,946 31,505,426 84,780,050
T
12 MONTH
6 MONTH
12 MONTH
CLASSIFICATION
ACTUAL
ADOPTED
REVISED
ACTUAL
ESIMATED
FY 2000/01
FY 2001/02
FY 2001/02
FY 2001/02
FY 2001/02
WORKERS'COMPENSATION
Administration
Employee Safety Program
TOTAL WORKERS' COMPENSATION
SPECIAL DEPOSITS - DEVELOPER FEES
OUTSIDE SERVICES TRUST
TRANSFERS
TOTAL ALL FUNDS
763,716 860,400 860,400 348,611 871,800
16,851 35,300 35,300 8,237 35,300
138,876 570,200 1,387,308 58,835 1,168,650
26,978 69,850 69,850 24,662 73,600
18,268,297 6,801,600 7,101,600 3,550,800 7,101,600
77,262,865 86,395,650 91,510,946 31,505,426 84,780,050
T
CITY OF EL SEGUNDO
SUMMARY OF FUND ACTIVITY - FINANCIAL REVIEW
FISCAL YEAR 2001 -2002
99
Estimated
Estimated
Estimated
Fund Bal
Estimated
Transfers
Estimated
Transfers
Fund Bal
10/1/2001
Revenues
In
Expenditures
Out
9/30/2002
General Fund
$ 19,440,452
$ 48,610,300
$ 417,850
$43,041,450
$5,628,850
$19,798,302
Special Revenue Funds
State Gas Tax
258,539
319,550
168,200
550,850
180,000
15,439
Associated Rec Activities
252,508
392,250
494,800
24,900
125,058
CDBG
(0)
295,900
33,500
254,400
75,000
(0)
Asset Forfeiture
3,455,479
569,950
1,144,250
2,881,179
Prop A
525,593
231,250
278,950
477,893
Prop C
587,243
196,000
218,050
565,193
Special Purposes
3,246,913
402,200
384,700
107,500
3,156,913
Traffic Safety
283,576
259,600
150,000
150,000
243,176
Air Pollution Reduction
52,081
23,750
2,600
73,231
Home Sound Insulation
560,477
770,850
841,950
489,377
Hyperion Mitigation
504,333
0
88,600
415,733
TDA Article 3 - S13821
112
7,300
7,400
12
COPS
298,180
114,100
412,280
Total Special Rev Funds
10,025,034
3,180,500
603,900
4,416,550
537,400
8,855,484
Debt Service Funds
Assessment District #73
260,553
111,950
104,850
267,653
Total Debt Service Funds
260,553
111,950
104,850
267,653
Enterprise Funds
Waterworks
4,780,252
11,313,600
316,000
10,031,800
6,378,052
Golf Course
207,377
2,836,850
2,775,650
62,950
205,627
Total Enterprise Funds
4,987,629
14,150,450
316,000
12,807,450
62,950
6,583,679
Internal Service Fund
Equipment Replacement
10,514.778
1,740,800
787,200
11,468,378
Liability Insurance
1,165,893
985,650
860,750
1,290,793
Workers' Compensation
745,630
1,449,100
907,100
1,287,630
Total Internal Service
12,426,300
4,175,550
2,555,050
14,046,800
Capital Improvement Fund
Capital Improvement Projects
12,042,640
231,250
2,818,250
6,178,900
572,400
8,340,840
Infrastructure Replacement
10,112,453
2,945,600
3,112,400
300,000
9,645,653
Total Capital Improvement Fum
22,155,093
231,250
5,763,850
9,291,300
872,400
17,986,493
Trust and Agency Funds
Project Deposits
577,289
40,500
73,600
544,189
Special Deposits
2,050,407
317,200
1,168,650
1,198,957
Total Trust and Agency
2,627,696
357,700
1,242,250
1,743,146
Total
$ 71,922,758
$ 70,817,700
$ 7,101,600
$ 73,458,900
$ 7,101,600
$ 69,281,558
99
Date (s)
1/]/2002 -5 11012002
CITY OF EL SEGUNDO BUDGET CALENDAR
FY 2002/2003
Responsibility
Administrative Services Update equipment replacement schedule
1/08/2002 Public Works
CIP Kickoff
3/01/2002 Department Heads Departments submit CIP requests, including project
descriptions, 3ustifications, cost estimates, proposed
funding source(s), and cost savings, if any Changes to
current CIP budget should also be submitted at this time
3/12/2002 Administrative Services/
Public Works Review CIP proposals with the City Manager
3/18/2002 - 6/28/2002 CIPAC /Admm Services Public Works Department to assemble all departmental
requests and schedule CIPAC meetings One CIPAC
meeting is designated for public input Administrative
Services Department will prepare year-end estimated
expenditures for current projects and estimated year-end
fund balances
4/15/2002- 4/26/2002 Department Heads Departmental preparation of FY 2001/2002 estimated
expenditures at 9130/2002, departmental preparation of
FY 2001/2002 estimated revenues at 9/30/2002, if
applicable
4/29/2002 - 5/10/2002 Administrative Services Prepare revenue and mid -year budget review
5/13/2002 Administrative Services Administrative Services Department to distribute budget
packet including a budget message from the City
Manager, instructions, worksheets on expenditures and
revenues, personnel, capital outlay requests, travel and
meetings, professional and technical services, contractual
services, dues and subscriptions, training and education,
and new program requests Shared network drive will be
utilized where available
5/1512002-513112002 Department Heads Submit the following to the Administrative Services
Department (FY 2002 -03 Budget) 1) Proposed fee
increases as of October 1, 2002 in accordance with City
ordinances, if applicable, 2) Completed expenditure and
revenue worksheets, 3) Completed personnel worksheets,
4) Completed Capital Outlay Requests, 5) Completed
Travel and Meetings, Professional and Technical
Services, Dues and Subscriptions, Training and
Education, 6) Completed New Program Requests, if
applicable, and 7) Completed departmental and divisional
narratives updated on network C' T" Drive)
67
CITY OF EL SEGUNDO BUDGET CALENDAR
FY 2002/2003
Date(s) Responsibility
6/03/2002- 6/14/2002 Administrative Services Administrative Services Department inputs and compiles
estimated revenues and budget requests, and prepares
budget worksheets, narratives and capital requests for
submission to the City Manager and distribution to
Department Heads in preparation for budget sessions
61312002 - 6/1412002 Administrative Services Purchasing Agent/Risk Manager to review all capital
outlay request submitted by departments
6/3/2002 - 6/14/2002 Administrative Services Information Systems Manager to review all technology
requests and prepare for Executive Technology Review
Committee (ETRC) to meet and review technology
projects submitted by departments
6/19/2002 City Manager Final Budget calendar to be presented to City Council
6/19/2002 City Council/City Manager Presentation to City Council of mid -year budget review
pertaining to projected year-end expenditures and
revenues for FY 2001/02
6/1312002 - 612812002 City Manager /Admm Services Department budget sessions with the City Manager,
Director Administrative Services, Administrative Services
Department and individual departments to discuss
departmental budgets, departmental narratives, and
proposed reorganizations or program changes
7/02/2002 Administrative Services Revenues and Expenditure Assumptions presented to the
City Council
7/03/2002
City Council,
City Council Strategic Planning Session
City Manager,
Dept Heads
7/01/2002- 7/05/2002
Administrative Services
Administrative Services Department recalculates
preliminary budget totals based on adjustments made
during departmental budget sessions and submits revised
numbers to the City Manager for review
7/05/2002
Department Heads
Departments return completed diskettes or updates
completed on shared network drive where available to the
Administrative Services Department
7/05/2002- 7/31/2002
Administrative Services
Administrative Services Department compiles and prints
preliminary budget
7/05/2002
Public Works Dept
Public Works submits preliminary CIP program to the
City Manager for review pending City Council direction
7/16/2002 City Manager /Admin Services Administrative Services Department reviews and finalizes
revised budget totals, narratives, and capital equipment
requests with the City Manager
6 4
CITY OF EL SEGUNDO BUDGET CALENDAR
FY 2002/2003
Dates Responsibility
8/06/2002 City Council City Council receives preliminary operating and CIP
budgets, and sets dates for budget workshops and public
hearings
8/20/2002 Administrative Services City Council workshop on operating and CIP budgets
9/03/2002 City Council City Council holds a public hearing on the FY 2002/2003
annual operating budget and the FY 2002/2003 thm
2006/2007 CIP budget Presentation by CIPAC Chair of
proposed Fiscal Year 2002 -2003 CIP projects
9/03/2002 All Departments
9/17/2002 City Council
Submission of 2002 -2003 contract renewals over $10,000
to the City Council for approval
City Council adopts the FY 2002/2003 annual operating
budget, the FY 20002 /2003 thru 2006/2007 CIP budget,
and the appropriations limit
qn