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2002 DEC 03 CC PACKET
AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noised in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications item listed on the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications item listed on the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with -the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 3, 2002 — 5:00 P.M. Next Resolution # 4288 Next Ordinance # 1356 5:00 P.M. SESSION CALL TO ORDER, ROLL CALL CLOSED SESSION: The City Council may, move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: 001 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) 1. City of El Segundo v. Stardust West, LASC YC031364 2. In the matter of Petitioner City of El Segundo, et al.; Review of Regional Water Quality Control Board (Los Angeles Region) NPDES Permit No. 01- 182 /CAS 004001 3. CAGES /Kilro,y v. City of El Segundo, LASC No. BC267404 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — None SPECIAL MATTERS — None. 2 002 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications item listed on the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications item listed on the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 3, 2002 — 7:00 P.M. Next Resolution # 4288 Next Ordinance # 1356 7:00 P.M. SESSION CALL TO ORDER. INVOCATION — Bishop Michael Briney of the Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE — Councilmember John Gaines PRESENTATIONS — (a) Commendation to Harry Whitcomb, El Segundo Police Department's RSVP of the Year, for his invaluable contributions to the Retired Senior Volunteer Program. 3 003 (b) Proclamation proclaiming December, 2002 the month for Lighting Up the Community, an El Segundo tradition to beautify the community, and invitation to the residents of El Segundo to warmly welcome the members of the El Segundo Interact Club as they judge the beautiful decorated homes for the 2002 Lighting Up the Community program. (c) Proclamation proclaiming Sunday, December 8, 2002 as the 39th Annual EI Segundo Holiday Parade, and inviting the community to this traditional El Segundo holiday event. (d) Proclamation proclaiming the 1200 Block of Acacia Avenue as CANDY CANE LANE from December 14, 2002 at 7:00 p.m. through December 23, 2002, and inviting the young and young at heart to experience the wonders of this El Segundo tradition. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit totall) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. (e) Request for city services for the 11th Annual "Run for Education" to be held on Saturday, February 22, 2003 beginning at 8:00 a.m., starting and finishing on Main Street in front of El Segundo High School. (Consent Item #5). A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. 4 004 B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action on a presentation by the Los Angeles InteragE;ncy Metropolitan Police Apprehension Crime Task Force (L.A. IMPACT). Recommendation — (1) Receive and file; (2) Alternatively, discuss and take other action related to this item. C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2. Consideration and possible action regarding Senior Housing Board's 2003 Budget for Park Vista and proposed rent increases. Recommendation — (1) Approve the 2003 Park Vista Senior Housing Budget and proposed rent increases; (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 2529792 to 2530129 on Register No. 4 in the total amount of $1,290,889.03 and Wire Transfers from 11/09/2002 to 11/22/2002 in the total amount of $1,156,667.49. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. City Council Meetinq Minutes of November 19. 2002. Recommendation — Approval. 005 5. Consideration and possible action regarding the request for city services for the 11th Annual "Run for Education" to be held on Saturday, February 22, 2003 beginning at 8:00 a.m., starting and finishing on Main Street in front of El Segundo High School. Recommendation — (1) Approve request, provided the event meets all applicable City requirements; (2) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action regarding award of contract to Fieldman, Rolapp & Associates for professional services to conduct financial advisory services for the Air Force Base Project. (Fiscal Impact $9,750) Recommendation — (1) Award the contract to Fieldman, Rolapp & Associates in the amount of $9,750; (2) Authorize the City Manager to execute the standard professional service agreement on behalf of the City; (3) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action regarding joining the Independent Cities Risk Management Authority (ICRMA) Self- Insured Workers' Compensation Program. Recommendation — (1) Adoption of a Resolution approving participation in the ICRMA Workers Compensation Program for a minimum period of three (3) years effective January 1, 2003, or at such date that the minimum size requirements for the Workers' Compensation Program is met. This is based upon premium estimates of $57,500 for the period of 1/1/03 to 6/30/03 at a self- insured retention of $500,000 and a premium estimate of $160,000 (including estimated increased premium and payroll adjustments) for the period of 7/1/03 to 6/30/04 and at a self- insured retention of $350,000; (2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action to transfer the balance of $18,800 from City Hall Welcome /Sepulveda Banner construction project to the Washington Park /Freedom Park Memorial Wall project to cover the costs associated with the construction of the Freedom Park Memorial Wall, lighting of the memorial and dedication ceremony costs. (Fiscal Impact $18,800). Recommendation — (1) Approve account transfer of $18,800 from City Hall Welcome /Sepulveda Banner Construction project to Washington Park/Freedom Park Memorial Wall project; (2) Alternatively, discuss and take other action related to this item. 6 006 9. Consideration and possible action regarding deleting the existing parking prohibition on Coral Circle. Recommendation — (1) Adopt resolution; (2) Authorize staff to remove the existing "No Parking At Any Time" restrictions on Coral Circle for a trial period of six (6) months; (3) Authorize staff to reinstall the signs at the end of six (6) months if the trial period does not succeed; (4) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action to approve a license agreement for installation of a communication duct in Utah Avenue with the Xerox Corporation, located at 2355 Utah Avenue, and to authorize the City Manager to execute the agreement on behalf of the City. Recommendation — (1) Approve the license agreement; (2) Authorize the City Manager to execute the agreement on behalf of the City; (3) Alternatively, discuss and take other action related to this item. 11. Consideration and possible action regarding approval of a resolution of the City Council of the City of El Segundo authorizing the submittal of an application to the California Department of Conservation's Division of Recycling for two (2) $5,000.00 grants authorized under the California Beverage Container Recycling and Litter Reduction Act (Fiscal Impact $10,000 income). Recommendation — (1) Adoption of resolution; (2) Authorize the Mayor to sign the resolution; (3) Alternatively, discuss and take other action related to this item. 12. Consideration and possible action regarding a request for City Council to approve three (3) year purchase order contract, with Edding Brothers, Inc. (NAPA Auto Parts) for automotive, after - market parts for vehicle /equipment maintenance. The annual cost is not to exceed $15,000 /year. Recommendation — (1) Approve the annual purchase order contract for automotive, after - market repair parts from Edding Brothers, Inc. (NAPA Auto Parts); (2) Alternatively, discuss and take other action related to this item. 13. Consideration and possible action regarding a request for City Council to approve a purchase order contract for janitorial supplies. The annual cost is not to exceed $11,500.00. Recommendation — (1) Approve a purchase order contract for janitorial supplies; (2) Alternatively, discuss and take other action related to this item. 7 007 14. Consideration and possible action on the implementation of an Automated External Defibrillator (AED) provider program and the approval of the amendment to Contract No. 2921 with UCLA Medical Center to conduct primary education and obtain and maintain certification in Public Safety Automated External Defibrilllation. Funds for the AED program, which include development, primary education, coordination, and competency testing are available through the Asset Forfeiture fund and shall not exceed $11,900.00 for the first two (2) years of service, Recommendation — (1) Approve the amendment to Contract No. 2921 with UCLA Medical Center for the implementation of the AED program; (2) Approve the use of funds from the Asset Forfeiture account; (3) Authorize the City Manager to execute the Amendment on behalf of the City; (4) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — I. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS — CITY CLERK - NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick Mayor Pro Tem Jacobs — Mayor Gordon — 15. Consideration and possible action regarding update on Los Angeles Air Force Base SAMS Proiect. Recommendation — (1) Receive an oral update on the project; (2) Consider analyzing alternative land uses for the site; (3) Alternatively, discuss and take other action related to this item. 8 008 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit totall) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — Adjournment in memory of Zoyla Flores de Spencer, mother of Patricia Spencer, member of Sister City Association. CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: f DATE: 11 "� ;7 C2 Q---1 r' , / TIME: NAME: 9 00 B. SPECIAL ORDERS OF BUSINESS Consideration and possible action on a presentation by the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (L.A. IMPACT). el 16 1 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: December 3, 2002 AGENDA HEADING: Committee's Boards and Commissions Consideration and possible action regarding Senior Housing Board's 2003 Budget for Park Vista and proposed rent increases. RECOMMENDED COUNCIL ACTION: (1). Approve the 2003 Park Vista Senior Housing Budget and proposed rent increases. (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The current budget for Park Vista Senior Housing expires on December 31, 2002. Members of the Senior Housing Board reviewed and approved the 2003 budget proposed by Community Housing Management services at their monthly meeting on October 23, 2002. Additionally, a subcommittee of the Senior Housing Board and the management company compared future proposed expenses for planned projected replacement items through 2005 with potential future revenues through 2006. The senior housing board approved at their September 25, 2002 meeting a 2% rent increase for each of four years beginning February 1, 2003 to help cover expenses which Equates to an increase of $8,808 each year or $35,232 over four years. ATTACHED SUPPORTING DOCUMENTS: 2003 Park Vista Senior Housing Budget Rent Increase Justification Projected Revenues with 2% Increase FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Requiired: _Yes — No I ) RLATED_ DATE: November 22, 20 Ffeeman, Park Vista Housing Board President Greg REVIEWED a' enn, City Manager and Parks Director. 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U O. O n y p O M N w U m c U N N cn O to co N •c � m m m N O M2 E O E U 0 >a _� vos N a) U 2 cu N N o N N N 2 o o >, o o o o N 0 M a) p N O U U N O) C N N N a) c c C C N N N N N 7 .... 7 4. a) N O U m U c c cu O U p `n cn ° h CO M cn O. U U U U a) O v) N QC E 2M K -0LnLLOU)mmm E -a - Qm cm0 C U C c05Nm CU c0 .Q U 'O O CD E c O a0- L N* 3> 3 X A N CU .Q - ca -0 01 Detail for line item 6970 -0000 2003 Planned Replacement Schedule a Paint exterior with acrylic paint b Roof repair & criket construction at east & south of roof c replace awnings after painting d Drainage system, concrete & waterproof garage no. corner & entry e lighting project f Convert 2 units for disabled access g Sand blast & rust resistant paint solar panels h Deck Repairs for 3 individual Units I Park. Gate Motors; original motors, life expectancy 5yrs? j Parapet caps/ seal joints k Asphalt seal /strip and repair i Security cameras/ system m Refurbish apartment interiors, office and bldg needs TOTALS*** 03 Replacement Items 264,599 Operating Expenses 499,774 Deposit To Reserve, 32,567 Total Expenses: 796,940 Total Income: Excess (Deficiency) Comparison to Summary Difference 465,661 (331,279) (331,279) 0 95,220 41,360 f 20,000 18,000 7,951 28,750 4,000 15,000 2,250 contingency 2,588 2,142 2,846 24,492 264,599 PROJECT SANK ACCOUNT BALANCES 9/30102 8021 -0000 Replacement Res. Wash. Mutual 87,556 8022 -0000 Replacement Res. B of A 85,011 8025 -0000 Replacement Res. Co- Invest 203,535 Operating Account FCB 40,674 Tenant Security Deposits (30,734) Total Project Accounts 386,042 ie 2003 Refurbish Apartments, Office and Building Needs Detail on Line Item 6960 -0000 (bb) 017, No. of Estimated Estimated 2003 Projected Units Unit Cost Total Cost Replacement Items. Required ($) ($) Refrigerators 8 450 3600 Dishwashers 8 325 2600 Garbage disposals 15 50 750 Kitchen Faucets 20 45 900 Bathroom Faucets 12 30 360 Toilet Bowls 3 50 150 Toilet Tanks 3 41 123 Bathroom Heaters 5 40 200 Gas Range 24" 4 311 1244 Burners for Range, Large 6 56 336 Burners for Range, Small 6 52 312 Vertical Blinds 10 68 680 Carpets 6 620 3720 Kitchen Floor Covering 6 300 1800 Bathroom Floor Covering 6 150 900 Office Copier 1 2000 2000 Carpet in one stairway 1 1000 1000 Tables and chairs for lobby 3 650 1950 TOTAL ESTIMATED COST 22625 TAX 8.025% 1867 24,492 Detail on Line Item 6960 -0000 (bb) 017, CURRENT # of units Unit Type Rent Monthly Annually 32 Large 1 Bedroom 440.00 14,080.00 168,960.00 25 Medium 1 Bedroom 380.00 9,500.00 114,000.00 6 Handicap 380.00 2,280.00 27,360.00 33 Studio 298.00 9,834.00 118,008.00 TOTAL 96 27,936.00 33 35,694.00 428,328.00 2003 WITH 2% RENT INCREASE # of units Unit Type 2% Increase Rent Monthly Annually 32 Large 1 Bedroom 8.80 9.00 449.00 14,368.00 172,416.00 25 Medium 1 Bedroom 7.60 8.00 388.00 9,700.00 116,400.00 6 Handicap 7.60 8.00 388.00 2,328.00 27,936.00 33 Studio 5.96 6.00 304.00 10,032.00 120,384.00 TOTAL 96 TOTAL 96 36,428.00 437,136.00 2003 - ADDITIONAL RESERVE DEPOSIT 2004 WITH 2% RENT INCREASE # of units Unit Type 2% Increase Rent Monthly Annually 32 Large 1 Bedroom 8.98 9.00 458.00 14,656.00 175,872.00 25 Medium 1 Bedroom 7.75 8.00 396.00 9,900.00 118,800.00 6 Handicap 7.75 8.00 396.00 2,376.00 28,512.00 X33 Studio 6.08 6.00 310.00 10,230.00 122,760.00 TOTAL 96 37,162.00 445,944.00 2004 - ADDITIONAL RESERVE DEPOSIT 2005 WITH 2% RENT INCREASE # of units Unit Type 2% Increase Rent Monthly Annually 32 Large 1 Bedroom 9.16 9.00 467.00 14,944.00 179,328.00 25 Medium 1 Bedroom 7.91 8.00 404.00 10,100.00 121,200.00 6 Handicap 7.91 8.00 404.00 2,424.00 29,088.00 33 Studio 6.20 6.00 316.00 10,428.00 125,136.00 TOTAL 96 37,896.00 454,752.00 2005 - ADDITIONAL RESERVE DEPOSIT 2006 WITH 2% RENT INCREASE 8,808.00 # of units Unit Type 2% Increase Rent Monthly Annually 32 Large 1 Bedroom 9.34 9.00 476.00 15,232.00 182,784.00 25 Medium 1 Bedroom 8.07 8.00 412.00 10,300.00 123,600.00 6 Handicap 8.07 8.00 412.00 2,472.00 29,664.00 33 Studio 6.32 6.00 322.00 10,626.00 127,512.00 TOTAL 96 38,630.00 463,560.00 2006 -ADDITIONAL RESERVE DEPOSIT 018, Rent Increase Justification Total Reserves as of 9 -30 -02 Minus Tenant Security Deposits Replacement Items :?003 (From Budget) Replacement Items 2004 (From Reserve Study) Replacement Items 2005 (From Reserve Study) $ 366,104.00 -30,734.00 Available Reserves $ 335,370.00 $ 249,599.00 $ 49, 903.00 $ 62,242.00 Total 2003 -2005 $ 361,744.00 Presently we are depositing $2,000.00 per month to the reserve account. If that deposit amount remains the same through 2005, our reserve account balance will be $413.370.00. Based on a Reserve Study that was completed in 2001, our projected expenses through 2005 will be $361,744.00. That would leave $51,626.00 in Park Vista's Reserve Accounts. We recommend a 2016 rent increase for four years which would increase our reserve deposit by $8,808.00 each year. With that increase, and after anticipated expenses, our reserve balance would be $86,858.00 at the end of 2006 which would give Park Vista a cushion against future expenses. ❑ Z O LL Zm 7 � W J N F W 0 LL Oh U� N O K I 0 m W W O N O a Q LL O N N N m m N ID 100000 m F10100fO n<TO 0] V Ka) N O 100 tORMO M NNR r r N r tri ai r� td c[i cd vi o o ui of cd ad ri N 00)LL> V1 m N cc mn NwmN N N n cn cn n .- o co C4 t.- .- v co N.-m N '� O r01 -N O. a0 N W D tu O 0 W K O Z U a Z :3 Z O ¢ O � r w w 6 z z 0) �x F O LL Q ❑ 2 Z O O zgg — ggi -pj - ^LLU W Z j CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 11/09/2002 THROUGH 11/22/2002 Date .8/13/02 8/13/02 11/12/02 11/13/02 11/14/02 11/14/02 11/14/02 11/21/02 11/21/02 11/22/02 11/22/02 11/9-11/22/02 Payee Amount PGC El Segundo LLC PGC El Segundo LLC INest Basin PGC El Segundo LLC Federal Reserve Federal Reserve Health Comp E= mployment Development IRS Pitney Bowes Health Comp Workers Comp Activity DATE OF RATIFICATION: 12/03/02 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Description (32,621.32) Reverse amount posted incorrectly 35,825.71 Correct amount 800,503.22 H2O Payment 30,337.10 Golf Course Payroll Transfer 150.00 Employee Savings Bonds EE 300.00 Employee Savings Bonds 1 3,099.17 Weekly claims 11/8 35,268.29 State Taxes PR 11 179,439.93 Federal Taxes PR 11 22,000.00 Postage Meter 303.96 Weekly claims 11/15 82,061.43 SCRMA checks issued 1,156,667.49 Deput Treas rrer Date 4r- /�? � 1 /-2- S -v Director of Administrative Service Date C6 Mana er Date Z` 1,156,667.49 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. r REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 19, 2002 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick - Present - Present - Present - Present - Present CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §549601, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) 1. Southern California Edison v. State of California, Department of Transportation, LASC YC043605 2. City of El Segundo v. Stardust West, LASC YC031364 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -3- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — None SPECIAL MATTER'S — None. Council moved into open session at 6:55 p.m. El MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 1 022 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 19, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Julie Elkins of El Segundo United Methodist Church PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell PRESENTATIONS — ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown )act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Peggy Tyrell, resident, spoke regarding the perceived overspending by the City Council. Liz Garnholz, resident, requested information on agenda items E -10 and E -12. Also spoke against the proposed Community Center. She also spoke regarding taxation. Carol Well, resident, spoke against the proposed Community Center as designed with the Gym. Jane Turino, spoke against the proposed Community Center as designed with the Gym. Linda Pollard, resident, spoke against the proposed Community Center as designed with the Gym. Susan Richardson, resident, spoke against the proposed Community Center as designed with the Gym. Jan Cruickshank, resident, spoke against the proposed Community Center as designed with the Gym. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 2 023 Joe Brandlin, resident, spoke regarding the Recreation Park Master Plan. He also stated that from the feedback he has heard, he felt that one wanted a Gym included in the proposed Community Center. Julie Potter, resident, spoke against the proposed Community Center. Christopher Pori, resident, spoke against the proposed Community Center. He stated that a larger theater would be better. Bill Wenger, resident, spoke against the proposed Community Center. Richard Arabian, resident, spoke against the proposed Community Center as designed with the Gym. Carl Jacobson, resident, spoke against the proposed Community Center as designed with the current footprint. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding alternative designs on the proposed Recreation Park Master Plan and new Community Center. Mayor Gordon suggested the Council propose a recommendation that will be referred to the Planning Commission. Mayor ProTern Jacobs; recommended 150 seat theater, replace gym with a suspended wood floor with 1500 square foot room, ground level, within the existing footprint. Maintain the balcony as designed. Maintain the Tot Lot as is or larger. Narrow profile and height. Council Member Wernick; recommended no gym, do a study that uses the sidewalks as a guide to expanding the building, and keep the footprint within those boundaries. Agrees with the suspended wood floor room. Provide adequate seating for the theater. Council Member McDowell; agreed with Sandy's proposal. A gym might be able to be considered at a later date, in at different location. Council Member Gaines; concurs with Mayor ProTern Jacobs suggestion MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 3 024 Mayor Gordon; agrees with the other Council Members that a gym is not needed. The proposed Tiny Tot Lot will be as large, if not larger, than the existing Lot. A 150 seat theater is all the surrounding area can accommodate. Council consensus to receive public input on Mayor ProTem Jacobs recommendation, maintain a reasonable height limit and return the item to Council the second meeting in December. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Gaines to recommend a 150 seat theater, replace gym with a suspended wood floor with a 1500 square foot room, at ground level, within the existing footprint. Maintain the balcony as designed. Maintain the Tot Lot as is or larger. Narrow profile and height. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to tie adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 2529459 to 2529791 on Register No. 3 in the total amount of $875,553.42'. and Wire Transfers from 10/26/2002 through 11/08/2002 in the total amount of $333,145.43. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments and wire transfers. 3. Approved City Council Meeting Minutes of November 6, 2002 and Minutes of the Special Joint Meeting of the El Segundo City Council and Recreation & Parks Commission on October 8, 21002. 4. Approved a Professional Service Contract No. 3086, in a form approved by the City Attorney, with Kimley -Horn & Associates to prepare the Circulation Element of the General Plan and Environmental Impact Report (EIR). The amount to be paid to the consultant under this agreement is $244,530. 5. Approved extension of Agreement No. 2513 with the City of Manhattan Beach for Median Landscape Maintenance of Rosecrans Avenue. Authorized the City Manager to execute the amendment on behalf of the City. 6. Awarded three (3) year Contract No. 3087 to Keystone Uniforms, Contract No. 3088 to Carmen's Uniforms, Contract 3089 to Uniforms, Inc. and Contract No. 3090 to Long Beach Uniform as the Fire Department's primary suppliers of uniforms and accessories. Authorized the City Manager to execute the agreements and to exercise the renewal option for an additional three (3) year period, if in the City's best interest for a maximum total contract length of six (6) years. 7. PULLED FOR DISCUSSION BY MAYOR GORDON MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 4 025* 8. Authorized the City Manager to execute Professional Service Agreement No. 3091 with Bob Murray & Associates for an amount not to exceed $23,500 for the purpose of providing executive search services. 9. Waived the formal bidding process per the Municipal Code and approved the City's use of U.S. Communities, Fairfax County, VA., competitively solicited Master Agreement #RQ01- 411313-16, for office furniture with Steelcase (manufacturer) and awarded contract to the authorized distributor and installers BKM Total Office of California L.P., in the amount of $44,250; authorized the City manager to execute standard City Professional Services Agreement No. 3092 on behalf of the City. 10. PULLED FOR DISCUSSION BY REQUEST OF THE PUBLIC 11. Authorized staff to advertise the project again for receipt of construction bids for the installation of an ADA elevator at City Hall (350 Main Street) — Approved Capital Improvement Program - Project No. PW 02 -18 (Estimated Cost $300,000). 12. PULLED FOR DISCUSSION BY REQUEST OF THE PUBLIC 13. Accepted the Acacia Park Irrigation System Replacement work as complete — Approved Capital Improvement Program — Project No. PW 02 -13. Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 14. Authorized the City Manager to make an advance payment of $75,000 and to execute Reimbursement Agreement No. 3093, as approved by the City Attorney, with Exxon Mobil (Exxon) Pipeline Company for relocation of Exxon's 8" pipeline for the Douglas Street Gap Closure Project — Approved Capital Improvement Program (Estimated Cost $375,000). MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Consent Agenda items 2, 3, 4, 5, 6, 8, 9, 11, 13 and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 7. Consideration and possible action regarding a request by the Fire Department to authorize: staff to purchase a Low Power AM Radio Station from a single source vendor (Information Station Specialists (ISS), Inc.), through grant funding provided by the Office of Traffic Safety and Caltrans. Total project cost not to exceed $28,000.00. MOVED by Mayor Gordon, SECONDED by Mayor ProTem Jacobs to waive the formal bidding process per the Municipal Code; approve request by the Fire Department to authorize staff to purchase a Low Power AM Radio Station from a single source vendor, Information Station Specialists, Inc. (11 S, Inc.) through grant funding provided by the Office of Traffic Safety and Caltrans. Total project cost not to exceed $28,000. Authorize the City Manager to execute standard City Professional Services Agreement No. 3094 on behalf of the City. Authorize staff to seek and purchase, using alternative funding resources, radio - controlled electronic warning beacons (approximately 20) to alert the community of an emergency. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 5 026 10. Consideration and possible action regarding an agreement with JCM Facilities Planning and Management for professional architectural services for City Hall Improvements Phase 2 — Approved Capital Improvement Program — Project No. W 02 -19 — (estimated cost of service = $17,500.00). MOVED by Mayor ProTem Jacobs, SECONDED , by Council Member McDowell to approve standard consultant Agreement with JCM Facilities Planning and Management for professional architectural services for City Hall Improvements Phase 2 — Approved Capital Improvement Program — Project No. PW 02 -19 (Estimated cost of service $17,500); authorize the City Manager to execute standard consultant Agreement No. 3095 on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 12. Consideration and possible action to approve Tract Map No. 53334 which encompasses 210 and 214 Whiting Street. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve Tract Map No. 53334 which encompasses 210 and 214 Whiting Street. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES; GORDON, JACOBS, GAINES AND MCDOWELL. NOES: WERNICK. 4/1 F. NEW BUSINESS — NONE REPORTS -- CITY MANAGER — NONE H. REPORTS -- CITY ATTORNEY — NONE I. REPORTS -- CITY CLERK - NONE J. REPORTS -- CITY TREASURER — NONE K. REPORTS -- CITY COUNCIL MEMBERS Council Member McDowell — Spoke regarding the Hyperion meeting and ICRMA. Council Member Gaines — Spoke regarding the administrative process for strategic planning. Asked for administrative notification that staff is taking the goals that were set in the strategic planning sessions and agendizing them for the appropriate Board or Commission meeting to ensure that goals and objectives are formally transmitted to the Boards and Commissions. Spoke regarding MTA call for projects. Recommended that a sub - committee or staff identify programs that we wish MTA to consider and agendize recommendations for a future Council meeting. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PATN2. tr Requested an update on Main Street renovations. Andy Santamaria, Director of Public Works, gave a brief update. Reminded thE; community of the High School CIF Football game Friday night. Noted that on December 17 there will be the memorial dedication at Freedom Park. Council Member Wernick — Spoke regarding the Hyperion meeting and LAX. Mayor Pro Tern Jacobs — Spoke regarding recent trip Kiwanis trip to Guaymas. Mayor Gordon — Noted that the SCAG Transportation Committee has taken up the possibility of using MagLev high speed trains in Southern California. Spoke regarding the Southern California Regional Airport sponsored trip to Germany. Announced the resignation of Recreation and Parks Director Greg Johnson. 15. Consideration and possible action regarding the appointment of members of the City Council who will serve on a subcommittee that will examine new business recruitment incentives for a period not to exceed 90 days. Appointed Mayor Gordon and Council Member McDowell to serve on a subcommittee that will examine new business recruitment incentives for a period not to exceed 90 days. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Brandin, resident, requested a copy of the study about updating the current Community Center. Liz Garnholz, resident, spoke regarding the study on the existing Community Center, and LAX matters. Susan Richardson, resident, spoke regarding the tot lots and elementary school playground. Peggy Tyrell, resident, spoke regarding budget matters. Richard Arabian, resident, spoke regarding the Community Center. Carl Jacobson, resident, spoke in favor of the new recommendations, and hopes the direction to the architect will give latitude to move the whole design around within the foot print. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 L AGE NO.7 Is Christopher Pori, resident, thanked Council for their decision on the Community Center and hoped work can be done on refining the theater to make it a state of the art theater. MEMORIALS - NONE CLOSED SESSION - NONE ADJOURNMENT at 8:55 p.m. Cindy Mortesen City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 8 029 EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the request for city services for the 11th Annual "Run for Education" to be held on Saturday, February 22, 2003 beginning at 8:00 a.m., starting and finishing on Main Street in front of El Segundo High School. RECOMMENDED COUNCIL ACTION: (1) Approve request, provided the event meets all applicable City requirements; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: For the past ten years, the El Segundo Councils of PTA's and the El Segundo Unified School District have held a "Run for Education" in the City. This year's request is for the same support and assistance as given by the City in previous years, including waiving of fee for City services. This event is sponsored by the El Segundo Councils of PTA's and the El Segundo Unified School District. The route chosen is the same as in previous years. The School District will provide liability bond. The sponsors will use volunteers for traffic, crowd control and clean up. City support from the Police Department will include one Sergeant, three Officers, one PSO and two cadets. Sign posting and traffic delineator delivery will occur during the workweek by the Street Department and setting up /taking down the reviewing stand, but no (Public Works) crew will be required the day of the event. The total cost for City services, which they request be waived, is $1,490. As in the past, the FY 2002 -2003 budget has included provision for City expenses in connection with this event. ATTACHED SUPPORTING DOCUMENTS: Letter of Request dated October 28, 2002, by Donna Hepworth, Race Director. Map of route. FISCAL IMPACT: $1,490 — included in Police Department Operating Budget Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required Yes _ No X ORIGINATED: DATE: November 26, 2002 Julia O. Abreu, Executive Assistant REVIEWED BY: DATE: November 26, 2002 G � Mary Str , City Manager joa:Council Agendas \120302 StaffReport- RunforEducation 030 J October 28, 2002. El Segundo City Council 350 Main St. El Segundo, CA 90245. Dear Mayor Gordon and members of the council: The El Segundo Unified School District, in conjunction with the PTA's from Center St Richmond St. Middle School, High School and Arena- School, is planing to hold the 11th Annual "Run For Education" 5K Run/Walk. The date for the run is set for Saturday Febmary 22nd. The race course will be the same as lasl year, starting and finishing on Main St. in front of the high school. In the ten years that we have held this event, the run has become an increasingly well attended community event that promotes spirit and a very visible support for the youth of our community. We have had as many as 700 runners with over 400 of those bung children and an additional 100 volunteers who make it all possible. We have raised in excess of $11,000 in previous years, which was divided among the PTA's to benefit the children of our town. Once again this year, the school district; is prepared to provide volunteers and material to monitor traffic, crowd control and clean up. The district will also provide liability insurance coverage as requested by the City. We will sign a letter of agreement with the El Segundo Police Dept. assuring appropriate procedures are in place and will co- operate in every way to minimize the inconvenience to residents during the event. We would like to request that the council approve the Run for 2003 and we hope to see you at the Run on February 22, 2003. Sincerely, Donna Hepworth Race Director 502 Loma Vista St. El Segundo, CA 90245 (310) 322 -3568 031 CALIF RNI ST - . CAUFO NIA 'sm • P tiyri'l m rTOO �n a z ST m KAN S �0 m a D i ?, S ?. m r cn =L y, .� a ° VVAS IiING YUCCA pUN E ST g m ILLINOIS < < � ST D < < `� ST WOOD o HILLCREST g HIL CR ST ILL -;'.,� "; , ST > D ST I ' INDIANA :0 m `d :m.:._ nZ.;.:.:z..::.:. : �' VALLEY ST :2 < r cS INDIA NA •`' T g z .. r L MA VISTA � m ST ?_J soo < ST o BLVD T WHITIN < YONNE cn D D O _ " - ;� ��;:.-•�: N ioo aoo aoo N zz S E P U LV E DA ST n ST, D -1] -< C") r n z = � VIR INIA D ° r— m$ D z D i r, cn s t..;,, +:< }J.;�;4 rJ.( 300 K AV L. � /...fir. ^4 ` rf Z m y rn CON Z RD „� 500 ST < < 800 o PL m D0 D rn Dt OST :' c c = Z < RICHMOND ST m > ° �p22 p OMAIN m -n bn 0 r- - Daa c < CEDAR' oSTST CONTINENT L ter° rnz=0 o o= n :..m ��< rn._2o PEPPER ST STAN ARD m STo D O m m C) = m EUC YPT m cn DR = W � �' m C) cyp STES m SHE PENN r'.•" 'S�":�;: ' m a Zcn `�T < P N ST C M SI RA ST MC CAR 0 MAR AND '-a m D i2 D BUNGALOW' DR P B NG W :DR a t a II! O 200 R S NEVADA ' o j ORE ON m < $o CALIF RNI ST - . CAUFO NIA 'sm m rTOO �n a z ST m KAN S �0 m a D i ?, S ?. m r cn a ° VVAS IiING , N D m ILLINOIS < < � ST D < < `� ST ILL -;'.,� "; , > D I ' INDIANA :0 m INDIA NA c ST T z DA. < o BLVD 600 800 BLVD --1i 900 O _ " - ;� ��;:.-•�: N ioo aoo aoo N zz S E P U LV E DA r, cn s t..;,, +:< }J.;�;4 rJ.( SELBY L. � /...fir. ^4 ` rf ST OST �''�, m O 0 A AL L11 LIED m WY m CONTINENT L ter° Z EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding award of contract to Fieldman, Rolapp & Associates for professional services to conduct financial advisory services for the Air Force Base Project. (Fiscal impact $9,750) RECOMMENDED COUNCIL ACTION: 1. Award the contract to Fieldman, Rolapp & Associates in the amount of $9,750. 2. Authorize the City Manager to execute the standard professional services agreement on behalf of the City. 3. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: During 2001 -02, the Los Angeles Air Force Base (Air Force) moved ahead with implementation of the Systems Acquisition and Management Support (SAMS) Project. As part of this project, the Air Force is seeking to privatize a portion of the base south of El Segundo Blvd. Most recently, the Air Force made a final selection of a developer, Kearney Real Estate. To assist staff in analyzing alternative financing mechanisms in which the City can provide assistance to help fill the gap between the value of land to be traded and the cost of new facilities, staff is recommending awarding a contract to Fieldman, Rolapp and Associates. This firm has a history of working on similar land based development financing projects and also is currently the financial advisor on the water well project. ATTACHED SUPPORTING DOCUMENTS: Scope of Work and Rate Schedule. FISCAL IMPACT: Operating Budget: $399,400 Amount Requested: $9,750 Account Number: 001 -400- 2401 -6214 Project Phase: Approval of Agreement Appropriation Required: _ Yes x No ORIGINATED BY: DATE: Bret M. Plumlee, Director Administrative Services REVIEWED B DATE: 0 Mary nn, City Manager o33 The proposed scope of services attached is organized in three phases. The first phase includes a plan to develop financing alternatives. This phase will cost $9,750, including travel and meeting expenses, to be paid by the City and is anticipated to be completed in three to four months. The second phase is District Forrnation Services, which will create the financing procedural timetable and determine if any other specialists will be required to complete the project. The project developer through a Deposit and Reimbursement Agreement will pay financial advisory services performed during this phase. The third phase is financial advisory services related to debt issuance. Costs incurred during this phase will be contingent on, and payable at the closing of the debt issue(s) undertaken to finance the project. 034 November 20, 2002 Mr. Bret Plumlee Administrative Services Director City of El Segundo 250 Main Street El Segundo, CA 90245 -3895 Fax: (310) 640 -2543 e -mail: bplumlee��elsegundo.org Re: Proposed Scope of Services and Compensation Arrangement Dear Mr. Plumlee: We have attached to this letter our proposed Scope of Services and Compensation Arrangement with regard to the proposed reuse of Area A of the Los Angeles Air Force Base. You will note that these two items are ultimately intended to be attached as Exhibits to our overall Financial Advisory Service Agreement. If you have any questions with these documents, please feel free to call us. We intend these documents to be a "starting point" for the formation of an ultimate agreement. As we indicated in our earlier phone conversation, we want to ensure that compensation issues do not hinder the completion of an agreement. We look forward to the opportunity to serve the City in this important engagement Sincerely FIELDMAN ROLAPP & ASSOCIATES Lawrence G. Rolapp Daniel L. Wiles Managing Principal Vice President and General Counsel 0 35, EXHIBIT A TO FINANCIAL ADVISORY SERVICES AGREEMENT BY AND BETWEEN THE CITY OF EL SEGUNDO AND FIELDMAN, ROLAPP & ASSOCIATES Scope of Services A. General Services. The Consultant will perform all the duties and services specifically set forth herein and shall provide such other services as are mutually agreed between the City and the Consultant, and those services that are reasonable and necessary to accomplish the intent of this engagement in a manner consistent with the standards and practice of professional financial advisors prevailing at the time such services are rendered to the City. The City may, with the concurrence of Consultant, expand this engagement to include any additional services not specifically identified within the terms herein. Any additional services may be described more fully in a subsequent addendum. B. Evaluation of Financing Feasibility. The City has expressed its interest in refining the financial strategy for the reuse of Los Angeles Air Force Base Area A to ensure that financing resources are sufficient to match the project costs to be incurred. A component of that strategy is refining the development project list through estimating project cost and prioritizing identified projects. The Consultant will provide the following specific services to analyze and determine the fiscal strength and capacity of the development project area to support long -term debt issuance: 1. Identify major goals, establish objectives and review data. a. The Consultant will confer with City staff and City Counsel to define and identify preliminary goals and objectives of all parties. b. The Consultant will conduct an analysis of the potential revenue streams to confirm likely borrowing levels, costs and marketability. c. The Consultant will conduct an analysis to determine credit position and revenue generating capacity of the project area. d. The Consultant will compile existing short-term and long -term financial obligations of the development project area. e. The Consultant will assemble data. 2. Describe alternatives. a. The Consultant will rank financing alternatives according to credit strength and likely cost. b. The Consultant will prioritize alternatives in order to attain peak efficiency. c. The Consultant will run preliminary financing analysis and present matrix in spreadsheet format. d. The Consultant will determine cost effectiveness by revenue stream required to service debt. e. The Consultant will assist in the development of special tax or increment analysis and methodology as required. 3. Create plan of finance and obtain City approval. a. The Consultant will confer with City staff, bond counsel, consultants, and other interested parties to assist in the formulation of a coordinated funding, financing and /or refinancing strategy. b. The Consultant will prepare a written Plan of Finance in narrative form. c. The Consultant will incorporate results of financing analysis presented in spreadsheet (see step 2(c) above). d. The Consultant will create a "basic" timetable. e. The Consultant will create "basic" term sheet. f. The Consultant will present the results of the analysis and its recommendations in the Plan of Finance to the City Council. C. District Formation Services. 1. Preliminary Survey a. The Consultant will create procedural, financing and /or refinancing timetable. b. The Consultant will work with City staff determine protocols for engaging other professional services providers, including special tax consultant, appraiser, market absorption analyst, underwriter, etc. 2. Attendance at Meetings/Work Sessions a. The Consultant will participate in conference calls and attend meetings to assist the City and proponent to select other professional service providers. b. The Consultant will attend meetings and work sessions to explain issues related to the district formation process and related topics. c. The Consultant will coordinate and assist City staff in the preparation of presentation materials for bond rating agencies, bond insurance companies, other financial intermediaries and institutional investors, as such materials may be needed. � 3' 3. Consultation /Advice a. The Consultant will be available to the City for general consultation and advice. b. The Consultant will assist City staff in the preparation for and the presentation of workshops for the City Council or other committees as requested by the City and other agencies, departments and bodies which are part of the City to address major City financing issues. 4. Review and Comment on Formation Documents The Consultant will assist in the development, review, and analysis of various formation documents for all related community facilities districts and any other alternate financing mechanisms or districts. These documents include Rate and Method of Apportionment and related Special Tax proformas, Resolution of Intention and other legal documents and related policies. 5. Management Under direction of City staff, the Consultant will act to coordinate formation process by scheduling and coordinating meetings, preparing agendas, arranging for conference calls and other actions to facilitate the formation process. D. Debt Issuance Services. The Consultant shall assume primary responsibility for assisting the City in coordinating the planning and execution of each debt issue. Insofar as the Consultant is providing services which are rendered only to the City, the overall coordination of the financing shall be such as to minimize the costs of the transaction coincident with maximizing the City's financing flexibility and capital market access. The Consultant's proposed debt issuance services may include, but shall not be limited to, the following: • Establishment of the Financing Objectives • Development of the Financing Timetable • Monitoring Transaction Process • Review of Official Statement, both preliminary and final • Procurement and Coordination of Additional Service Providers • Financial Advice to the City related to Financing Documents • Sizing and Structure of the Debt Issue • Rating Agency Presentation and Investor Briefings, if required • Credit Enhancement Procurement and Evaluation, if required • Market Analysis and Timing of Market Entry • Recommendations for Award of Debt Issuance • Pre - Closing and Closing Assistance • Continuing Disclosure and Investor Relations Strategies 038 EXHIBIT B TO FINANCIAL ADVISORY SERVICES AGREEMENT BY AND BETWEEN THE CITY OF EL SEGUNDO AND FIELDMAN, ROLAPP & ASSOCIATES Fees and Expenses Part 1: Compensation for General Services or District Formation Services Financial advisory services performed pursuant to the Scope of Services Paragraphs A, B and C, as fully described above, will be billed at the then current hourly rates. The table below reflects the rates in effect as of the date of execution of this Agreement. Personnel Hourly Rate Managing Principal $275.00 Principals.................................... ............................... $225.00 VicePresidents ... ............................... ........................$175.00 Assistant Vice Presidents .................. ........................$160.00 Associates of the Firm ...................... ........................$130.00 Administrative Assistants .................. .........................$75.00 Clerical(Other) .. ............................... .........................$35.00 For the activities in Paragraphs A and B with regard to the proposed reuse of the Los Angeles Air Force Base the overall compensation is subject to a maximum amount of $8,750. The above fee is based on completion of work orders within three months of the City's authorization to proceed, and assumes that the City will provide all necessary information in a timely manner. The above fee presumes attendance at up to 3 meetings in the City's offices or such other location within a 25 -mile radius of the City place of business as the City may designate. Preparation for, and attendance at meetings on any basis other than "by appointment" may be charged at our normal hourly rates as shown in Part 1, above. Financial advisory services performed pursuant to Paragraph C will be paid by the project developer through a Deposit and Reimbursement Agreement. Part 2. Compensation for Debt Issuance Services Compensation for financial advisory services performed pursuant to Paragraph D, if such services are required for the project will be negotiated at the time of such services and will be subject to the then agreed Scope of Services. Payment of fees earned by Consultant pursuant to this Part 2, shall be contingent on, and payable at the closing of the debt issue(s) undertaken to finance the project. 0 3 0 Expenses Expenses will be billed for separately and will cover, among other things, travel, lodging, subsistence, overnight courier, computer, and fax transmission charges. Advances made on behalf of the City for costs of preparing, printing or distributing disclosure materials or related matter whether by postal services or electronic means, may also be billed through to the City upon prior authorization. Additionally, a surcharge of 6% of the net fee amount is added to verifiable out -of- pocket costs for recovery of costs such as telephone, postage, document reproduction and the like. Abandonment If, once commenced, the services of the Consultant are terminated prior to completion of our Plan of Finance for any reason, we are to be reimbursed for professional services and direct expenses incurred up to the time we receive notification of such termination at the standard hourly rates shown in Part 1. ova EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding joining the Independent Cities Risk Management Authority (ICRMA) Self- Insured Workers' Compensation Program. 'RECOMMENDED COUNCIL ACTION: 1. Adoption of a resolution approving participation in the ICRMA Workers Compensation Program for a minimum period of three years effective January 1, 2003, or at such date that the minimum size requirements for the Workers Compensation Program is met. This is based upon premium estimates of $57,500 for the period of 1/1/03 to 6/30/03 at a self- insured retention of $500,000 and a premium estimate of $160,000 (including estimated increased premium and payroll adjustments) for the period of 7/1/03 to 6/30/04 and at a self- insured retention of $350,000. 2. Alternatively discuss and take other action-related to this item. BACKGROUND & DISCUSSION: ICRMA is a joint powers agency with 28 member cities throughout Southern California. It has provided the City with public entity liability coverage above a self- insured retention since July 17, 1990. The City has enjoyed the benefits of pooling risk with other member cities, including: ■ Ability to mitigate the impact of changing insurance markets, ■ Risk management and loss control services, ■ Claims and litigation management, ■ Return of premiums when program costs are lower than projected, and lower cost of excess insurance or reinsurance due to economies of scale. Continued on next page ATTACHED SUPPORTING DOCUMENTS: ■ Resolution approving participation in the ICRMA Worker's Compensation Program FISCAL IMPACT: 18 month estimated premiums of $217,500 less refunded previous premium of $41,400 (50% to be charged to FY 02 -03 and 50% to FY 03 -04). Operating Budget: $104,500 Amount Requested: $176,100 Account Number: 603- 400 - 2321 -6211 Project Phase: Approve participation in ICRMA Workers' Compensation Program beginning January 1, 2003. Appropriation Required: X Yes _ No ($70,300 in FY 02 -03; $70,300 in FY 03 -04) ORIG ATED BY: DATE: Bret M. Plumlee, Director Administrative Services. REVIEWE*enn, DATE: Ma S City Manager 04, BACKGROUND & DISCUSSION (Continued): The City has historically procured coverage for excess workers' compensation on a group purchase basis through ICRMA until this year. In June 2002 member cities of ICRMA were hit with the realities of the insurance crisis upon receipt of their workers' compensation renewal quotes for the policy year beginning July 1, 2002. The quotations for all ICRMA member cities were dramatically higher than the previous year, some with rate increases five to six times greater, and all at higher self- insured retentions. The City's rate (per $100 of payroll) increased from $0.1289 to $0.3762 and the City's self- insured retention increased from $325,000 to $750,000 per occurrence. ICRMA members were faced with few options, as little time was available to renew coverage and there were very few commercial insurance markets willing to underwrite municipal risks. As such ICRMA decided that each member would be afforded the opportunity to negotiate its own placement, an unfortunate occurrence for a group joined for the benefit of each other. The City purchased insurance from Midwest Employers Casualty Company. Because of the negative budgetary consequences of these increases, the ICRMA Board approved the exploration of a self - funded excess Workers Compensation Program. An ad hoc committee was formed, the Program Development Committee, consisting of members from all of the ICRMA standing committees, and the President and Vice - President of ICRMA (nine members total). The Program Development Committee met frequently and developed the following Workers Compensation Program for the ICRMA Board's consideration. The ICRMA Board met on November 19, 2002, and approved the establishment of a Workers Compensation Program. The new Workers Compensation Program will have two enrollment periods: one between January 1 and March 1, 2003, and then a second one on July 1, 2003. It is anticipated that the Workers Compensation Program will become operational between January 1 and March 1 once a minimum participation level is reached, as established by the ICRMA Board. The analysis developed for the initial 18 -month period indicates significant savings to most member cities. The Program Development Committee anticipates that only those member cities that did not place their Workers Compensation coverage with Hartford Company would be in a position to consider participating effective January 1, 2003, with the remaining member cities participating effective July 1, 2003, due to the current contractual arrangements with the member cities' current Workers' Compensation carrier. Staff has reviewed the program provisions, terms of coverage, and financial implications of the Workers' Compensation Program and bases its recommendations on: • A desire to participate in a self- funded program similar to the liability program, • Concern over further rate increases to rates due to the worsening conditions of the insurance market and new legislation beginning January 1, 2003 (AB 749), • Enhanced ability to provide loss control measures, and • Increased oversight of our claim administrator. Staff is recommending selecting an alternative to reduce the current Self- Insured Retention from $750,000 down to $500,000 for the period of January 1, 2003 through June 30, 2003 and $350,000 for the period of July 1, 2003 through June 30, 2004. The estimated fiscal impact of this alternative is $176,100, which will be spread over two fiscal years and includes estimated increases for premium and payroll since the rates for the period beginning July 1, 2003 cannot be locked in until 30 to 60 days prior to that time. In order to participate in the Workers Compensation Program, the attached resolution must be approved and signed. 042 RESOLUTION NO. RESOLUTION APPROVING PARTICIPATION IN THE WORKERS' COMPENSATION PROGRAM OF THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY BE IT RESOLVED by the Council of the City of,El Segundo as follows: SECTION 1: The City Council finds and declares as follows: A. The City of El Segundo, ( "City "), is a member in good standing with the Independent Cities Risk Management Authority ( "Authority "); B. The Authority is establishing a Workers' Compensation Program ( "Program ") through which member cities, including this City, may secure workers' compensation coverage; C. The Authority offers various self- insured retentions (SIRs) and coverage limits as determined by its Governing Board; D. The City has received and reviewed a copy of the Program Bylaws, Memorandum of Coverage, and other related documents; E. It is expressly understood that a commitment by a participant in the Program must be for a period of no less than three (3) full program years; and F. It appears to be in the best interest of the City that it participate in said Program. SECTION 2: The City elects to join and remain a member of the Program for a period of not less than three (3) full program years, provided the minimum participation requirements in the Program are met. SECTION 3: The City requests that, commencing on , 2003, the City's industrial injury claims be covered by the Program. SECTION 4: The City approves the Program Bylaws and Memorandum Coverage and other related documents. SECTION 5: The city manager is authorized and directed to execute such documents as may be required to bind the City to the terms and covenants of the Program. RESOLUTION NO. ICRMA WORKERS' COMPENSATION PROGRAM PAGE NO. 1 0 SECTION 6: The City will maintain a Certificate of Consent to Self - Insure for workers' compensation liabilities from the Director of Industrial Relations, State of California, and immediately advise the Authority if there is any revocation or change in the Certificate. SECTION 7: The City Clerk directed to certify a copy of the resolution and forward same promptly, by mail, to the Authority at the following address: 5777 West Century Blvd., Suite 665, Los Angeles, CA 90045 SECTION 8: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 8: This resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED, AND ADOPTED this 3rd day of December 2002. Mike Gordon, Mayor RESOLUTION NO. ICRMA WORKERS' COMPENSATION PROGRAM PAGE NO.2 044 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council'of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 3rd day of December, 2002, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED AS T Mark D. Hensl Y: Karl H. Berger Assistant Citv RESOLUTION NO. ICRMA WORKERS' COMPENSATION PROGRAM PAGE NO. 3 045 EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to transfer the balance of $18,800 from City Hall Welcome /Sepulveda Banner construction project to the Washington Park/Freedom Park Memorial Wall project to cover the costs associated with the construction of the Freedom Park Memorial Wall, lighting of the memorial and dedication ceremony costs. (Fiscal Impact $18,800) RECOMMENDED COUNCIL ACTION: 1) Approve account transfer of $18,800 from City Hall Welcome /Sepulveda Banner Construction project to Washington Park/Freedom Park Memorial Wall project. 2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: After September 11, 2001, the City Council proposed and approved the construction and guidelines for a Memorial Wall in Freedom Park. Costs associated for the implementation of the memorial were to be expended from the Washington Park development project. However, the costs to be incurred will exceed the amount remaining in the parks appropriated budget. Therefore, staff is recommending an account transfer from the City Hall Welcome /Sepulveda Banner construction project to the Washington Park construction project. The balance remaining in the City Hall Welcome /Sepulveda Banner construction project is $18,800. This amount coupled with the $10,000 donation from Boeing for the construction of the wall will cover the costs associated with the construction of the wall ($11,000), the lettering for the wall ($6,000), and memorial lighting (estimated at $7,800), for a total of $24,800. The balance of the account will be utilized for dedication ceremony costs (i.e., invitations, plaques, flowers, music, advertising, etc.). ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation re�auired: $316,900 $18,800 301 - 400 - 8202 -8469; 301 -400- 8201 -8471 Freedom Park - Memorial Wall X Yes (To reallocate budget from Welcome Banners Project to Freedom DATE: November 25. Lii uff"I ' OM n Superintendent DATE: Mary SWnn, City Manager iz,,%ff �� %O'z V 0 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: December 3, 2002 AGENDA HEADING: Consent Agenda Consideration and possible action regarding deleting the existing parking prohibition on Coral Circle. RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adopt resolution ; (2) Authorize staff to remove the existing "No Parking At Any Time" restrictions on Coral Circle for a trial period of six (6) months; (3) Authorize staff to reinstall the signs at the end of six (6) months if the trial period does not succeed; (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Resolution No. 4162 prohibits parking on Coral Circle (Douglas Street to Douglas Street). A business, which recently moved its operations to Coral Circle, has requested that the current parking prohibition be removed to provide additional street parking. (Background & Discussion continued on the next page....) ATTACHED SUPPORTING DOCUMENTS: 1. Resolution for adoption. 2. Location map. FISCAL IMPACT: None. Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY: 0 DATE: November25,2002 Andres Santamaria, Director of Public Works REVIEWED BY: Mary Strenn, DATE: 20021203 —Amend Resolution No. 4162 Deleting Parking Prohibition on Coral Circle 0 4 If Background & Discussion: (continued) The City Traffic Committee has reviewed this request and recommends removal of the current parking prohibition on a six (6) month trial basis to evaluate impacts such as truck parking, overnight parking, sight distance issues for private driveways, crime impacts and other business concerns. At the end of the six (6) month period, the issue will be revisited to determine if the trial period should be continued. The street parking permitted by this resolution will be available to the general public and not reserved for any particular business owner. Staff is recommending City Council adoption of the enclosed resolution, which will delete "No Parking At Any Time" restrictions on Coral Circle for a trial period of six (6) months. 20021203 —Amend Resolution No. 4162 Deleting Parking Prohibition on Coral Circle 048 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 4162 REGARDING PARKING ON CORAL CIRCLE. The City Council of the city of El Segundo does resolve as follows: SECTION 1: Subsection 1.1.30 of the No Parking At Any Time portion of Resolution No. 4162 is amended to read as follows: "Sub- section 1. 1.30 Coral Circle: Douglas Street to Douglas Street, Northside, except that parking is permitted at any time in accordance with the El Segundo Municipal Code until May 31, 2003." SECTION 2: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 3: This Resolution will become effective immediately upon adoption and will remain effective until superseded by subsequent resolution or ordinance. PASSED AND ADOPTED this _ day of , 2002. Mike Gordon, Mayor -1- 049 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2002, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED AS T Mark D. Hensl i on By: �° F Karl H. E Assistant -2- ti N � 1 W I "Nf100 S3-I39NV S0� 3NUGHLMVH d0 Allo LL W 'AMd O a Z 3 0010 w F ; 'oAls'b08ry3! NYS z L) cn W W w U C < O O W y, 1t1 N 6 N d N p 9 s s s s s s 11 <l oA m p r 3AV 515➢ O T N N N juuuu 'OAIB � - - NOIIVIAV a a's a l'v ti m opuno A11:) Ro3 g {_ ArM ` l3NVOH - IL Y > + IN J, Q t� tp J y ( srlonoo •• R srIOnou 3nr OON003a z i ; ? Iraoo s 31rAladY'AM •aa A3lnO, 1V1N3NI1NO3 2 m ` 3Ntl N33tlsJ i EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: December 3, 2002 AGENDA HEADING: Consent Agenda Consideration and possible action to approve a license agreement for installation of a communication duct in Utah Avenue with the Xerox Corporation, located at 2355 Utah Avenue, and to authorize the City Manager to execute the agreement on behalf of the City. RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve the license agreement; (2) Authorize the City Manager to execute the agreement on behalf of the City; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Xerox Corporation is proposing to construct an underground electrical /communication duct bank (to connect two (2) of their facilities) across Utah Avenue, west of Aviation Boulevard. A license agreement to cross the public street, similarto agreements the City has executed with other businesses east of Sepulveda Boulevard, is enclosed. ATTACHED SUPPORTING DOCUMENTS: Draft license agreement. FISCAL IMPACT: No fiscal impact. Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY: aA DATE: November25, 2002 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, City Man r 2- 20021203 —License Agreement with Xerox Corporation — Undergroy d Wrk j V LICENSE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND XEROX CORPORATION THIS LICENSE is made and executed this day of , 2002, between the CITY OF EL SEGUNDO, a municipal corporation ( "CITY "), and XEROX CORPORATION, a New York Corporation ( "XEROX "). 1. LICENSE; DESCRIPTION OF PROPERTY. CITY licenses XEROX to use, on the terms and conditions below, a portion of real property situated at Utah Avenue, within CITY's jurisdiction, that is more particularly depicted in attached Exhibit "A" and incorporated by reference ( "Property "). CITY's action is not, and should not be construed to be, a conveyance of a property interest or a lease; it is a nonexclusive license to use the Property only. 2. USE OF PROPERTY. A. XEROX may use the Property to lay, construct, maintain, operate, repair and remove communications conduits and cables in, under, over, along and across the Property. Specifically, XEROX may install and maintain four 4" Schedule 40 PVC communications conduits and associated cable ( "Facilities ") under the Property. B. XEROX's Facilities must be installed in the general locations shown on attached Exhibit A and as specifically shown on maps to be filed with the City's Public Works Director subject to the City's approval. These maps will be incorporated into this License upon the City's approval. C. XEROX, its employees, and agents, at any and all times when necessary, will have reasonable access to the Facilities. However, XEROX must comply with all applicable laws including, without limitation, the El Segundo Municipal Code and ensure that all materials furnished and used in installation of its Facilities conform to CITY standards for such type of work and improvement. All designs, materials, and work are subject to CITY's approval and satisfaction. D. CITY may change, amend, or terminate XEROX's use of the Property at any time, and in its sole discretion verbally or in writing. 3. XEROX'S RESPONSIBILITIES. A. XEROX will submit engineering plans and specifications to CITY for the installation of conduits. These plans must be prepared by a California licensed professional engineer. Page 1 of 8 053 B. All work within the public right -of -way must comply with City Standards, the Standard Specifications for Public Works Construction, and require a City Excavation permit. C. XEROX will pay an annual fee to CITY payable in advance every year on the anniversary date of this License. The fee will for the first year be Twenty -Four Dollars ($24.00). This fee has been computed on a unit fee rate of $0.10 /foot/year of each separate conduit and a total estimated installation of 240 linear feet of conduit. This fee will be adjusted each year (from the effective date of this License) based on the change in the Consumer Price Index for All Urban Consumers, Los Angeles- Riverside -Orange County, California, All Items, 1982- 84 =100, published by the United States Department of Labor, Bureau of Labor Statistics, but in no event will be less than $24.00 per year. D. XEROX bears all costs or expenses in connection with the construction, maintenance, operation or repair of 'the Facilities installed pursuant to this License. E. XEROX will not unreasonably interfere with or obstruct the public use of CITY'S rights -of -way and must promptly and properly backfill any excavations made by or for XEROX as a part of installing the Facilities. Both parties will use their best efforts to cooperate in the construction, maintenance, operation or repair of the communications conduits and cables. F. CITY may change the grade of any street or road affected by this License; locate or relocate municipal water pipes, sewer lines or any other city owned subsurface installations; and XEROX must within thirty (30) days after demand by CITY, commence relocation of its Facilities (at its own cost) to conform to such changes and proceed diligently to complete such relocation. Should XEROX fail to comply with CITY's instructions, CITY may cause the work required to be done by others and will charge XEROX for the cost. XEROX will immediately reimburse CITY upon being presented with an accounting. G. If any public property is damaged by XEROX's construction or use of its Facilities, or for any other cause arising from XEROX's operation of its Facilities, XEROX will, at its own cost and expense, immediately repair any and all such damage and restore said street or portion to as good condition as before such usage or cause of damage occurred. All such repair and restoration must be completed under the direction and satisfaction of CITY's Public Works Director. 4. TERM. Except as provided in Section 5, the term of this license will run from the date of execution for fifteen (15) years. The term may be extended by written amendment to this License. Page 2 of 8 S:\ CTYCLRK \DOCUMENT.CPY\CONTRACT\License Agreement xerox.doc 054 5. TERMINATION. A. As stated above, CITY may terminate this License at any time with or without cause, upon providing one (1) year written notice. Termination will be effective upon notification, unless CITY specifies otherwise. B. By executing this document, XEROX waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. C. Should this license be terminated, XEROX will at its own cost and expense promptly remove its Facilities from the Property at CITY's direction. Upon removal, the Property from which the conduit is removed must be restored to the condition which it was in before removal, or to a better condition when required to meet CITY's current standards. 6. CONDEMNATION. If all or part of the Property is acquired by eminent domain or purchase in lieu thereof, XEROX acknowledges that it will have no claim to any compensation awarded for the taking of the Property or any portion thereof or for loss of or damage to XEROX's improvements. 7. RELOCATION BENEFITS. XEROX acknowledges that it has been informed that CITY is a public entity and that the Property has previously been acquired by CITY for a public purpose. XEROX further acknowledges that any rights acquired under this License arose after the date of acquisition of the Property and that said rights are subject to termination when the Property is needed by CITY. XEROX hereby acknowledges that at the time of said termination of this License by CITY, it will not be a "displaced person" entitled to any of the relocation assistance or benefits offered to displaced persons under State or Federal law. 8. ALTERATIONS. XEROX will not make, or cause to be made, any alterations to the property, or any part thereof, without CITY's prior written consent. 9. HAZARDOUS /TOXIC WASTE. CITY has not, nor, to CITY's knowledge, has any third party used, generated, stored or disposed of, or permitted the use, generation, storage or disposal of, any Hazardous Material (as defined below) on, under, about or within the Property in violation of any law or regulation. XEROX agrees that it will not use, generate, store or dispose of any Hazardous Material (as defined below) on, under, about or within the Property in violation of any law or regulation. XEROX agrees to defend and indemnify CITY, to the extent stated in Section 11, against any and all losses, liabilities, claims or costs arising from any breach of any warranty or agreement contained in this Section. As used in this Section, "Hazardous Material" means any substance, chemical or waste that is identified as hazardous, toxic or dangerous in any applicable federal, state or local law or regulation (including petroleum and asbestos). Page 3 of 8 S:\ CTYCLRK \DOCUMENT.CPY\CONTRACT\License Agreement xerox.doc Q� 10. ASSIGNMENT. This License is personal to XEROX and will not be assigned, in whole or in part, without CITY's prior written consent. CITY's prior consent is not required for XEROX's assignment of this license to any parent, subsidiary, or affiliate of XEROX. No written consent by CITY will be deemed a waiver of any provision of this License, except to the extent of such consent. 11. INDEMNIFICATION. A. XEROX will hold CITY harmless and free from any and all liability arising out of this License, or its performance. Should CITY be named in any suit, or should any claim be against it, by suit or otherwise, whether the same be groundless or not, arising out of this License, or its performance, pursuant to this License, XEROX will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify it for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. C. XEROX expressly agrees that this release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. D. It is expressly understood and agreed that the foregoing provisions will survive termination of this License. E. The requirements as to the types and limits of insurance coverage to be maintained by XEROX as required by Section 12 below, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by XEROX pursuant to this License, including but not limited to the provisions concerning indemnification. 12. INSURANCE. A. Before commencing performance under this License, and at all other times this License is effective, XEROX will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Limits (combined single) Commercial general liability: $1,000,000 Page 4 of 8 S:\ CTYCLRK \DOCLTMENT.CPY\CONTRACT\License Agreement xerox.doc 0156 B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable except upon thirty (30) days prior written notice to CITY. XEROX will require its :insurer to modify its insurance certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, or similar form for XEROX owned Autos D. XEROX will furnish to CITY duly authenticated Certificates of Insurance and Endorsements evidencing maintenance of the insurance required under this License and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." E. Should XEROX, for any reason, fail to obtain and maintain the insurance required by this License, CITY may obtain such coverage at XEROX's expense and deduct the cost of such insurance from payments due to XEROX under this License or terminate pursuant to Section 5. 13. COMPLIANCE WITH LAW. XEROX will, at its sole cost and expense, comply with all of the requirements of all federal, state, and local authorities now in force, or which may subsequently be in force, pertaining to the Property, and will faithfully observe in the use of the Property all applicable laws. The judgment of any court of competent jurisdiction, or the admission of XEROX in any action or proceeding against XEROX, whether CITY be a party thereto or not, that XEROX has violated any such ordinance or statute in the use of the Property will be conclusive of that fact as between CITY and XEROX. 14. BREACH OF AGREEMENT. The violation of any of the provisions of this License will constitute a breach of this License by XEROX, and in such event said License will automatically cease and terminate. 15. WAIVER OF BREACH. Any express or implied waiver of a breach of any term of this License will not constitute a waiver of any further breach of the same or other term of this License. Page 5 of 8 S:\ CTYCLRK \DOCUMENT.CPY\CONTRACT\License Agreement xerox.doc 057 16. ENTRY BY CITY AND PUBLIC. This License does not convey any property interest to XEROX. Except for areas restricted because of safety concerns, CITY and the general public will have unrestricted access upon the Property for all lawful acts. 17. INSOLVENCY; RECEIVER. Either the appointment of a receiver to take possession of all or substantially all of the assets of XEROX, or a general assignment by the XEROX for the benefit of creditors, or any action taken or offered by XEROX under any insolvency or bankruptcy action, will constitute a breach of this License by XEROX, and in such event said License will automatically cease and terminate. 18. NOTICES. Except as otherwise expressly provided by law, all notices or other communications required or permitted by this License or by law to be served on or given to either party to this License by the other party will be in writing and will be deemed served when personally delivered to the party to whom they are directed, or in lieu of the personal service, upon deposit in the United States Mail, certified or registered mail, return receipt requested, postage prepaid, addressed to XEROX at: To XEROX at: Manager, Construction & Engineering Xerox Corporation 555 So. Aviation Blvd. El Segundo, CA 90245 or to CITY at: Public Works Department Attn: Andy Santamaria 350 Main Street El Segundo, CA 90245 -3895 Either party may change its address for the purpose of this Section by giving written notice of the change to the other party. 19. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that agreements ancillary to this License and related documents to be entered into in connection with this License will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 20. GOVERNING LAW. This License has been made in and will be construed in accordance with the laws of the State of California and exclusive venue for any action involving this License will be in Los Angeles County. Page 6of8 S:\ CTYCLRK \DOCUMENT.CPY\CONTRACT\License Agreement xerox.doc 0158 21. PARTIAL INVALIDITY. Should any provision of this License be held by a court of competent jurisdiction to be either invalid or unenforceable, the remaining provisions of this License will remain in effect, unimpaired by the holding. 22. ENTIRE AGREEMENT. This instrument and its Attachments (including those referenced in Section 2) constitute the sole agreement between CITY and XEROX respecting the Property, the use of the Property by XEROX, and the specified License term, and correctly sets forth the obligations of CITY and XEROX. Any agreement or representations respecting the Property or its licensing by CITY to XEROX not expressly set :forth in this instrument are void. 23. CONSTRUCTION. The language of each part of this License will be construed simply and according to its fair meaning, and this License will never be construed either for or against either party- 24. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this License and to engage in the actions described herein. This License may be modified by written agreement. CITY's city manager, or designee, may execute any such amendment on behalf of CITY. 25. COUNTERPARTS. This License may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. [SIGNATURES ON NEX PAGE] Page 7of8 S:\ CTYCLRK \DOCUMENT.CPY\CONTRACT\License Agreement xerox.doc J�9 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO XEROX CORPORATION, a general law city and municipal corporation. a New York Corporation. Mary Strenn, City Manager ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney By: Karl H. Berger, Assistant City Attorney Page 8 of 8 S:\ CTYCLRK \DOCUMENT.CPY\CONTRACT\License Agreement xerox.doc 060 EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of a resolution of the City Council of the City of El Segundo authorizing the submittal of an application to the California Department of Conservation's Division of Recycling for two (2) $5,000.00 grants authorized under the California Beverage Container Recycling and Litter Reduction Act - (Fiscal Impact = $10,000.00 income) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adoption of resolution; (2) Authorize the Mayor to sign the resolution; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Department of Conservation has made available $1,000,000.00 to promote increased recycling of beverage containers throughout California. Through the Beverage Container Recycling Grant, funding is provided to cities and counties for beverage container recycling and litter cleanup activities. Examples of eligible activities include: educational packets and promotional items to encourage beverage container recycling; buying or using products made from recycled beverage container materials; and collection recycling programs for special events. The accompanying Resolution authorizes the submittal of the grant and designates the City Manager as the City's authorized contact person. ATTACHED SUPPORTING DOCUMENTS: Resolution for the Beverage Container Recycling Grant. FISCAL IMPACT: $10,000.00 income Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: No ORIGINATED BY: DATE: November 25, 2002 Andres Santamaria, Director of Public Works REVIEWED BY: DATE: Mary Strenn, City Man er ,Z4 O.L 20021203 — Draft Beverage Container Recycling Grant 11 0 61 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FROM THE CALIFORNIA DEPARTMENT OF CONSERVATION PURSUANT TO THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT. The City Council of the city of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The California Beverage Container Recycling and Litter Reduction Act ( "Act ") that provides funds to cities and counties for beverage container recycling and litter cleanup "activities; B. The California Department of Conservation's Division of Recycling ( "Department ") has the responsibility for implementing and administering the Act; C. Pursuant to Public Resources Code § 14581(a)(4)(E), the City must submit a funding request form to the Department within ninety (90) days after December 3, 2002. SECTION 2: The City Manager, or designee, is authorized to apply for funding from the Department under the Act for beverage container recycling and litter cleanup activities. SECTION 3: The City Manager, or designee, is authorized to execute any required documents to receive the funding for the purposes identified in this Resolution. SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant monies identified in this Resolution for the purposes stated above. SECTION 5: The City Council amends or supplements the City's Budget for fiscal year 2002- 2003 to appropriate the monies identified by this Resolution to pay for the activities proposed by the City in support of funding request form. The City Manager, or designee, is authorized to implement the purpose of this section. SECTION 6: This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this day of 12002. Mike Gordon, Mayor Page 1 of 2 1� 6 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2002, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED AS' Mark D. Hens w, , I� Karl H. Berger Assistant City Page 2 of 2 EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a request for City Council to approve a three (3) year purchase order contract, with Edding Brothers, Inc. (NAPA Auto Parts) for automotive, after - market parts for vehicle /equipme.nt maintenance. The annual cost is not to exceed $15,000 /year. RECOMMENDED COUNCIL ACTION: Recommendation (1) Approve the annual purchase order contract for automotive, after - market repair parts from Edding Brothers, Inc. (NAPA Auto Parts); and (2) Alternatively discuss and take other action related to this item. BACKGROUND AND DISCUSSION: Each fiscal year, the Equipment Maintenance Division uses approximately $15,000 in automotive, after - market parts to repair and maintain the City's fleet. After - market parts are generally less expensive and often more readily available than O.E.M parts from dealers. Typically, after - market parts consist of filters, belts, hoses, spark plugs, brakes, a variety of miscellaneous operating supplies, and parts for fuel systems, exhaust systems, air conditioning systems, electrical systems and smog control systems. The El Segundo Municipal Code provides that competitive bidding procedures and requirements may be dispensed with for any agreement- involved acquisition of service or equipment entered into with another governmental agency. (Additional comments on next page...) ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: $15,000 /year Amount Requested: $15,000 /year Account Numbers: 001- 400 - 4601 - 0803; 001- 400 - 4601 -5204; 001 - 400 - 4601 -5207 Project Phase: Appropriation Required: No ORIGINATED BY: _ Date: November 25, 2002 Andres Santamaria, Director of Public Works REVIEWED BY: Date: Mary Strenn, City anager 12 064 BACKGROUND & DISCUSSION: (continued) The City of Manhattan Beach received sealled bids for automotive parts in November 1999. The bid was awarded to Edding Brothers, Inc., (RFP #556 -00). As part of the proposal, the City extended the same price, terms and conditions to other governmental agencies at the mutual consent of the City and the vendor. It is recommended that the City of El Segundo contract with Edding Brothers, Inc., to provide after - market repair parts. 065 EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a request for City Council to approve a purchase order contract for janitorial supplies. The annual cost is not to exceed $11,500.00 RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve a purchase order contract for janitorial supplies; and (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: In the past, the General Services Division has used several vendors for janitorial supplies: Waxie Sanitary Supply, Unisource Supply, and Coastal Cleaning Services. Price quotes were requested for 27 typical janitorial supply products purchased. Staff recommends issuing an annual purchase order contract with Coastal Cleaning Services since they provided the lowest quote. The quote results were: Coastal Cleaning Services = $636.55; Waxie = $727.26; Unisource Supply = $905.00. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: $11,500.00 Amount Requested: $11,500.00 Account Number: 001 - 400 - 2601 -5204 Project Phase: Appropriation Required: No ORIGINATED BY: �Q DATE: November 25, 2002 Andres Santamaria, Director of Public Works REVIEWED BY: .--k / DATE: Y Mary Strenn, Cit a er ___.. 1% "25�� 13 20021203 — Purchase Order to Contract Janitorial Supplies C EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action on the implementation of an Automated External Defibrillator (AED) provider program and the approval of the amendment to Contract No. 2921 with UCLA Medical Center to conduct primary education and obtain and maintain certification in Public Safety Automated External Defibrillation. Funds for the AED program, which include development, primary education, coordination, and competency testing are available through the Asset Forfeiture fund and shall not exceed $11,900.00 for the first (2) years of service. RECOMMENDED COUNCIL ACTION: (1) Approve the amendment to Contract No. 2921 with UCLA Medical Center for the implementation of the AED program. (2) Approve the use of funds from the Asset Forfeiture account. (3) Authorize the City Manager to execute the Amendment on behalf of the City (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Each year in the United States, 250,000 to 450,000 people collapse in sudden cardiac arrest; two- thirds outside the hospital setting. The speed with which electrical rescue shocks are delivered to the hearts of these victims correlates directly with the likelihood of survival: the sooner the heart is shocked, the more likely the victim is to survive. The combination of early access to Emergency Medical Services (EMS), CPR, and rapid defibrillation provides the optimal treatment for sudden cardiac arrest. In October 2001 the El Segundo Fire Department implemented an AED program. The rationale for law enforcement agency defibrillation is that there are more law enforcement personnel and subsequent citizen contacts in a given community. In addition, once certain police personnel are certified on the use of the AED, they would be able to use any public accessed AED units. Continued... ATTACHED SUPPORTING DOCUMENTS: Amendment to Contract No. 2921 FISCAL IMPACT: Operating Budget: $50.000.00 Amount Requested: $11,900.00 Account Number: 109- 400 - 3105 -6241 / 109400- 3105 -8104 Project Phase: N/A Appropriation Required: x Yes No (re- allocate budget from contingency account to capital equipment account) ORIGAaC DATE: November LL, LUUL Jac 6�F f Police REVIEWED BY: DATE: Mary enn, City Manager H IVA 067 BACKGROUND & DISCUSSION (continued): The Fire Department program consists of having all sworn and front desk personnel trained on its use. They obtained their equipment from Medtronic, which is the same vendor the police department is using. In addition, they had their program and training implemented by UCLA medical center. UCLA medical center is being utilized because of the expertise needed to implement such a program. The police department intends to expand this public service by implementing the same type of program on a smaller scale. Our intention is to place AED units in the lobby and jail area of the police department. Individuals that walk into the'station and that are brought into our jail area frequent these locations. Representatives from UCLA Medical Center met with staff to discuss the implementation and costs of the program. The cost for UCLA to start up the program for the police department is approximately $3,300, this includes developing policies and procedures, establishing a maintenance plan for the defibrillators, seeking LA county Department of Health Services approval, providing initial training, and medical direction and oversight. Once the program is implemented, training needs to be conducted every 6 months thereafter. The ongoing cost for this program is approximately $4,250 each year. This annual cost includes bi- annual training, quality improvement, Department of Health Services annual report, additional primary education program each year, and medical direction /oversight. The equipment from Medtronic has been purchased with FY 01 -02 funds. The first year cost of $7,550.00, which is for the program start and ongoing training can be encumbered in the 2002 -2003 budget from the asset forfeiture contingency account. The second year cost of $4,250 (which is for retraining) may also be encumbered from the asset forfeiture account. In the future, the ongoing training cost can be created as a line item in the operating budget. If there were ever a need or desire to expand the program, the police department would only have to pay for the additional training of personnel. RECOMMENDATION It is recommended the police department be allowed to enter into a 2 -year contract with UCLA Medical Center for the implementation of the AED program and use asset forfeiture funds for the first two years. 0618 FIRST AMENDMENT TO AGREEMENT NO. 2921 BETWEEN THE CITY OF EL SEGUNDO AND UCLA MEDICAL CENTER THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this day of November 2002, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation ( "CITY "), and the REGENTS OF THE UNIVERSITY OF CALIFORNIA, by UCLA MEDICAL CENTER ( "UCLA "). 1. This Amendment changes Agreement No. 2921 ( "Agreement ") pursuant to Section 11.3 of the Agreement as stated below. 2. The term "Department" collectively means CITY's Fire and Police Departments. Unless the contrary is stated or clearly appears from the context of the Agreement, CITY, and not Department, retains all obligations and rights under the Agreement. 3. Section 6.1 of the Agreement is amended to read as follows: "Compensation for Services. CITY agrees to compensate UCLA for the services provided under this Agreement as described in Exhibit C and Cl. At the end of each one year term, as set forth in Section 4. 1, UCLA will increase the cost of services by 5% per year to cover the cost of living increases. CITY agrees to pay this amount within 30 days of receiving the invoice from UCLA." 4. Exhibit C 1 is attached to this Amendment and incorporated by reference. 5. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together shall constitute one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2921 remain the same. [SIGNATURES ON NEXT PAGE] 069 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO, a general law city. Mary Strenn, City Manager ATTEST: Cindy Mortesen, City Clerk APPRC Mark D LZA REGENTS OF THE UNIVERSITY OF CALIFORNIA, UCLA. Michael Karpf, M.D. Vice Provost, Hospital Systems Todd LeGassick Managing Director 070 AED Education and Services: Development and Primary Education: Coordination and Competency Testing: Total Year 1 Cost: $7,550.00 Total Year 2 Cost: $4,250.00 Exhibit C1 Fees $3,300.00 (one time set up cost) $4,2500.00 per year (billed monthly beginning of agreement term) At the end of the second one year term, as set forth in section 4. 1, UCLA shall increase the cost of services by 5% to cover cost of living increases. 6.'71 EL SEGUNDO CITY COUNCIL MEETING DATE: December 3, 2002 AGENDA ITEM STATEMENT AGENDAHEADING: Report —Mayor Gordon AGENDA DESCRIPTION: Consideration and possible action regarding update on Los Angeles Air Force Base SAMS Project. RECOMMENDED COUNCIL ACTION: (1) Receive an oral update on the project. (2) Consider analyzing alternative land uses for the site; (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: It is timely for an update on the Los Angeles Air Force Base Systems Acquisition and Management Project (SAMS). As the environmental review process moves forward, consideration should be given to alternate land uses for the site. A discussion of such alternatives should take place and any further direction given to staff. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No ORIGINATED: DATE: November 26, 2002 Mayor Mik ordon REVIEWED BY: DATE: tC--r- '1 � Mary S n, City Manager 2�fo� 15 012 N_ W r N W C 0 N O m W G O N 0 a- a CL U. 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Q m s 0 o :y CITY OF EL SEGUNDO WARRANTS TOTALS BY DEPARTMENT AS OF NOVEMBER 22, 2002 REGISTER #4 DEPT# NAME TOTAL GENERAL FUND DEPARTMENTAL EXPENDITURES GENERAL GOVERNMENT 1101 City Council 1,025.01 1201 City Treasurer 37.42 1300 City Clerk 1,562.81 2101 City Manager 3,459.74 2201 City Attorney 22.49 2401 Economic Development 1,757.00 2402 Planning 17,398.81 2500 Administrative Services 37,260.99 2601 Government Buildings 14,187.10 2900 Nondepartmental 79,803.81 6100 Library 11,249.35 6601 Community Cable 879.21 $168,643.74 PUBLIC SAFETY' 3100 Police 27,417.90 3200 Fire 6,623.40 2403 Building Safety 6,257.61 $40,298.91 PUBLIC WORKS 4101 Engineering 431.05 4200 Streets 205,048.47 4300 Wastewater 94,828.14 4601 Equipment Maintenance 3,097.11 4801 Administration 179.00 $303,583.77 COMMUNITY DEVELOPMENT 5100,5200 Recreation & Parks 48,443.87 EXPENDITURES CAPITAL IMPROVEMENT $264,516.49 ALL OTHER ACCOUNTS $465,402.25 TOTAL WARRAN'T'S $1,290,889.03 :y ri tll trl a z is O 1.1 .r1 O aQ �m U >+ W O W .0 O .H .5-I \ H bl U G •ri rd 41 m 4J O m O Ln H N O .41 O ED N 41 N ON 01- 0 H ri I rd I yJ O H U N ..O U i 4 J N Ln O ON N d' Ln m 4ti' M Co r 1p O cf M O M ri M H Ln O O O O CD O O Ln Ol M O [M O O O O O m OD O M r O N m ri m M 141 Lfi N e11 Ol w Ol O m d' r•i M N Ln M r-I Ln ri d� l0 r Ln Ln H m -IM m w m r " ri O O O O m O o Ln m 0) O Ol r-1 Ol qi tT r-I O O M O if O O O O O W m LO In cN Ol Ln r CSl di O N LO O M r O N C 1 1 m M Cl) r-I m H H N d1 N O M M H In N d1 Ol LO Ol O m d' ri M Ln Ln M r-L M N Ln M ri Ln r-I III LO O I N N N N N N N N N N N N N N N N N N N N N 4J I O O O 0 0 0 0 0 O O O O O O O O O O O O Co Q f M M r m ri m r m H NP VI d1 Ln Ln Ol r LD m r-I O ri • I N H H N M O ri r-I M O ri r-I N O N O N O M M M _.�"... 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C. . . lO ODO N O N N rn' lO OI N C-ri Ol ri L� � L� aI OI O co' 'd1 OO O Ln MODN Ln M H OS 0) rl M OD L[) LD N r N M Ln N H ri H N N wko O M LD M N H H d' r1 eM ri H ri H m O ri 0) 1 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N JJ 1 000 O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 O O O A I ri H r-1 Ln lD d1 rl ri M M O M H Ol M O H OD Ln O to Ol co m OI OI Ln OD Ol • I MMM H H H M O H H H 00 H N O H N O H N N r-I H H O O H O.O.0 H t-i H OOHr-I ri He-I HO ri OO ri OOO ri r-I rlH H rl ri H I r1 H H H _... r1 .... ri ri ri r-I H ri ri ri r1 H H H H H H H H ri ri H H H r{ ri I 1 1 N 1 NW l0O r1 %D MlD Ln LnNNHODr- Lin N U I r L- M H d1 ri N r, 4M C) 0 r- M M M d1 O [>y -r-I I M 00 d1 O w m Ln Ln O O N d1 N d1 N N O L- d1 M LD O ri O 1 O 1 rML- 141 0 M HOHHONHNNNNNHHNO 0 0) Ol 01 O LD cr r� 1 OI OI OI N %D Olt OI M MN M ri LO ON r- Hv L- LnNN ri w tD LD Ln LD 1 Ln Ln Ln N LD N Q M N N N H H ri O Ln O N O N O O M O OD co U Ol 00 H t ri r♦r1 M r♦ Ln OD W Ln Ln O u) L- Ol LO H co H M ri rr O Ln r-1 ri r-I z N M N 1 (� 1 AI 1 1 \ 1 a1 U I to I 0 1 1.L I m I }J 1 � 1 I 1 L 1 U 1 a E-1 z 1 W W H 1 1 Z 0 H H 1 0 rT4 U z D i H H A i Ei U) w z U � H W A U A W A m A A A O A H� 1V 0 4� a ) H W w ai w ai a ai o ai a ai ai ai ai ai Hai I a fn 'b Lx a, rd rd rd b 10 O Zi a 'o O O 0 W O 00 o • O O x O o IA zU U x AU U U aU U U wU a a ax Wx x Wx Y ri -14 ox -X ax H I ixr� zi~ Al~ xA >0 m0 m0 0 �H1~ r. I W W rd H (d O (d O (d O (d M (d U (d U (d A (d z rd I x xCQ "Mm mpq x(A Pa I I I 0 1 0 H OD O W d M ri ri Ol M rcl I H H a1 Ol Ln Ol H l0 N M LD �." 1 "o to L- Ol r-I d1 r-I dl N - d1 L- 1 O Ol N N � v w Ln d• M M 1 H O ri H O O O O O O r-I I N - N N N N N N N N N N I O O O O O O O O O O O I M M M M M M M M M M M N 1 0 O O O O O O O O O O 1J I \ \ \ \ \ \ \ \ \ \ \ (d I N N N N N N N N N N N A I ri H ri H r-1 ri 1-1 . ri r1 ri ri I I I d' Ln LD � OD Ol O H N M 'd+ I Ol 01 al m Ol m O O O 0 O I Ol Ol Ol m Ol Ol O O O O O U 1 rn rn m of rn m O O o O O N 1 N N N N N N M M M M M ,Ly I Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln U I N N N N N N N N N N N ri N rd a r ri N t7) M a z �4 0 .4 U) -41 •r-I 0 aA x�a 4 c U a >1 w .u° 0 xE \ H MU 4 .r., C Iti m 4J O H to O Ln d1 r-i N O 1J O to N ri \ It N ;j N 0-1 jr-I 0 r•i O E+ x U m u ro .ri rd a J-1 O 6 4 r Ln Ol OD 10 Lfl O M r-i Ln O Ol al N M O d1 Ln r-i O r r O d1 Lll ri O\ 1D Cl O O m Ln 01 OD N Ln r-I Ln O N Ln H r m N O O O ri LO Ln O w O Ln N 1D O Ln OD al 10 m Lf) Lf) N r-I N co O O N O N ri M r r M 0) OD Ln OD r O Ol Ol N M O OD Cl N O O O ri r %D M Ln co M O Ln r-I O r r O M M Ln O w O Ln N VI r 0, Ln r•i M Ln r-i m 1n m o M Cl 10 o Ln co rn m Ln N M O Ol L1) Ol OD N Ln r-i v OD Ln Ln N r-I N ri O r-I Lf) M N Ln H r M Ol N H O O O H O ri N H O I N N N N N N N N N N N N N N N N N N N N 41 1 0 0 O O O O O O O O O co O O O O O 00 Q I r N w ri ri ri O M M OD l0 Ln M N H Ln 'd1 OD O • 1 0 H O M M M M ri O H r1 ri N N H N O N- H O I ri ri.. 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Alhambra Monterey Vernon `Manhattan Beach ElSegundo Gong Beach Irunndafe �w Signaf ill Inglewood y Curve rcity San Gabriel :z, IWS a Wontebello Gardena -p ..d,,a Beach `Vest Covina z' me GROUP 1991 GROUP GROUP 3 L.A. IMPA C T FUTATDIN, G 1991 NAMPA 1991 f 1 Szmdo, AIIImbi a a Oaldci a o It r jlmk ca"Am GIC11dol <, ?A'), Verde, Azu'a 'jImfllome 13NF !lei 111"I'a Beach Rald\% In Pink Huwmglov "all, Redondo Boach 3ell San Gabriel C meliloilt sama Monica Compton LA sl� *:,"ll IIIH C,)\ Ilia La Verne Soufll (islie Cokel Cm L o1w ri-,aCh Dowlev Maiihaimn flcach El TN'lolitc NAMPA L. A. 11 PA CT STA TS ARRESTS 60 50. 40 30. 10 p Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec a 1992 Arrests 22 14 28 32 16 20 30 12 14 32 18 23 2001 Arrests 23 21 26 44 21 31 21 57 17 13 19 42 .brrests inct,eased From 261 in '92 to 33s Sri `01 2002 C°� °: tilanhailan detach `' 11 Segundo V]am?cia br .�'slhaml7ra t�Rl Momcrer Park Aecadia Gardena monie eilo AYL3S8 Glendale !'asadena BNF: Gtendora Rcd ndo Reach BaidlCin Park 1lawhorne San Gabriel ' I'1= I'! ill I _ Iu�lewood Si -aal =.?ill `' laremonr IRS of Ia ::e Cuh Cr City Los S Customs INFA f A S9lerifis 1 a1 1. n [ ?oNan °. `< La Verge l;; e't C oti ina P.1 Monte Long Beach n`littier L. A. 11 PA CT STA TS ARRESTS 60 50. 40 30. 10 p Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec a 1992 Arrests 22 14 28 32 16 20 30 12 14 32 18 23 2001 Arrests 23 21 26 44 21 31 21 57 17 13 19 42 .brrests inct,eased From 261 in '92 to 33s Sri `01 L.A. LWPA CTSIA TS COCAINE 4000 3000 2000. 1000 0 Jan Feb Mar Apr. May June July Aug .Sept Oct Nev Dec a 1992 Cocaine 8,474 5.26 30.24 509 26.73 6.5 1620A 350.06 3594 291' 17 33 2001 Cocaine 18.6 1.18 130.33 15,58 7 48 16.1 0 10.196 12.68 6 5 422.96 106.26 Cocaine kilos decreased from 6,229.761 in "92 to 366.851 in `ill,'. L.A. LWPACT S 7 TS 2509 _ 2000. _ 1500 1000 500 0. Jan Feb Mar Apr May June July Aug Sept Oct Nov Do. m 1962 Marijuana 70.33 50 79.158 35.4 22.447 13.214 30,98 36,32 36.025 11,186 106.66 131.66: 2001 Marijuana K13 669.33 19.01 527.33 113.83 369.69 54.76 1734.2 20.6 16521 244.01 1965.6' Mai'ijumia kilos inet-ensed from 625.664 in '92 to '310.348 in `01 ' r. 120. _ 100.. _. 80 Go 40 _... 20 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec z 1992 Meth 0 0 0 5 12 0 17.1 0 0 5 0.75 Z9 2001 Meth 8.04 25.09 0 99.45 3.88 37 17.2 2 3.6 22 30'2 11 1,101 mphetimines ineve2sed ft'onl 68.85 lbs in `92 to 259.381k. in '01. L.A. LVPACT .STAI',S 7000 6000 5000 4000 3000. 2000 _.._ l000 Jan Feb Mar Apr May June .July Aug Sept Oct No, '0 a 1992 Herian 100 224 0 357 446,8 627,3 0 0 666.4 1068 2 114.45 108 2002 Herion 2000 660 6463 3382,3 218.78 392,3 662 2928 C C 9273 935 heroin grams increased from 3,712.19 in '92 to 16,681.6 in `01 L.A. I PAS T STA TS 250 200. 150. 100 50 am 0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec a 1992 Weapons 18 10 211 19 10 11 13 11 6 38 8 6 2001 Weapons 9 7 -13 10 0 9 10 28 8 10 10 23 NN capon seizures decreased from 361 in, '92 to 137 in '01, L.A. IMPACT ST -ITS WRIMAMMI $7,000,000.00 _. _.. $6.000,000.00 - 54,000,000.00 - - -- - - - $3,000,000.00 _ $2,000,000.00 -- - - - --- -- $1,000,000.00 - - $0.00 Jan Feb friar Apr May June July Aug Sept Oct Nov : Dec a 1992 Currency ..5511.0 5504,0$6.649.54.917, $794.9 S975,7 5429.3 5127.0 $525.1 5415 5 $931.4$719,7 2001 Currency 5172.4 $3. 297.$1,091. 5210.9 $1,160 $148 9 $119.9 S127,9 5112.0 5114 6 $394.5 $635,9 Ctu-3-encA decreased frog; S17.660,994 in '92 to S7.414.078 in `01