2002 AUG 20 CC PACKET - SPECIALAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
Jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 20, 2002 - 5:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council
Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does
not allow Council to take action on any item not on the agenda The Council will respond to comments after Public
Communications is closed
A. SPECIAL ORDERS OF BUSINESS —
Presentation of budget workshop on the FY 2002 -2003 Preliminary Operating
Budget and Five Year Capital Improvement plan.
Recommendation — (1) Present the 2002 -2003 Preliminary Budget Workshop and
provide direction to staff and possible action, (2) Continue the meeting until August
21, 2002 at 5 00 p m in the event the workshop has not been completed, (3)
Alternatively discuss and take other action related to this item
ADJOURNMENT
POSTED
DATE �5 0-2-
TIME !' /-
NAME
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: August 20, 2002
AGENDA HEADING: Special Business 5:00 p m.
Presentation of budget workshop on the FY 2002 -2003 Preliminary Operating Budget and Five
Year Capital Improvement Plan
RECOMMENDED COUNCIL ACTION:
1) Present the 2002 -2003 Preliminary Budget Workshop and provide direction to staff and
possible action,
2) Continue the meeting until August 21, 2002 in the event the workshop has not been
completed,
3) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION.
On August 6, 2002 the City Council received the FY 2002 -2003 Preliminary Operating Budget
as well as a supplemental budget packet. In this presentation staff will highlight each
departments budget and respond to questions from the City Council The Preliminary Budget
contains $990,700 in new programs, $476,650 in capital outlay, and $1,018,250 in personnel
changes resulting from reclassifications or implementation of Memorandums of Understanding
ATTACHED SUPPORTING DOCUMENTS:
• FY 2002 -2003 Budget Workshop Schedule
• Summary revenue and expenditure graphs
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase.
Appropriation Required- —Yes _ No
ORIGINATED BY: DATE.
Bret M Plumlee, Director Administrative Services
REVIEWED BY: DATE•
�?l
G°L
Mary St n, City Manager
Date
From:
TO:
Subject:
ea# 4 se sow
MEMORANDUM
August 12, 2002
Mary Strenn, City Manager
Bret M. Plumlee, Director Administrative Services
Department Heads
City Treasurer
City Clerk
FY 2002 -2003 Budget Workshop
The Budget Workshops will be held Tuesday, August 20, 2002 from 5:00 P M. to 7.00 P.M. We
have also advertised an additional session beginning Tuesday, August 21, 2002 at 5.00 P.M. in
the unlikely event one is needed. Please bring your departmental budget packet and FY 2002-
2003 Preliminary Budget with you to the meeting
The schedule is as follows
5.10 P.M. Introductory remarks by Mary Strenn
Revenue, Capital Improvement Projects, and Expenditure summary overviews by
Bret Plumlee
5.20 P.M Elected Officials (City Council, City Clerk, City Treasurer)
Administrative Support Services (City Manager, City Attorney, Administrative
Services, Internal Services/Nondepartmental)
5 30 P.M Community Economic & Development Services
5.45 P M Public Works
6:00 P.M. Recreational /Cultural and Informational Services
Recreation and Parks
Library
6 10 P.M. Public Safety
Police
Fire
Bret will give a summary overview of each function and how the FY 2002 -2003 Preliminary
Budget compares with the FY 2001 -2002 Budget and estimated actual
Each department head will be called up during the assigned time to give a brief overview of their
department and any significant changes, and to be available to answer questions by City Council
Included with this memorandum are the charts that will be presented to the City Council
Please call Bret at extension 524 -2314 if you have any questions
Operating Revenues - AU Funds
Fiscal Year 2002 -2003
85,00 76,420,750 82 023 750
73,052,450
70,000,000
55,000,000
40,000,000
25,000,000
10,000,000
Budget 2001- 02 Eshmated Actual Proposed Budget
2001 -02 2002 -03
1
General Fund Operating Revenues Excluding
Transfers In
Fiscal Year 2002-2003
85,000,000
70,000,000
55,000,000
47,896,400 48,212,050 46,317,950
40,000,000
25,000,000
10,000,000
Budget 2001 -02 Estimated Proposed
Actual 2001 -02 Budget 2002 -03
1
General Fund Operating Revenues by Category
30,000,000 ■ Budget 2001 -01
75,000,000 • Estimated Actual 2001 -02
• Proposed Budget 2002 -03
70,000,000
15,000,000
1o,00o,000
5,000,000
0
General Fund Operating Revenues
Fiscal Year 2002 -2003
Fines &
Interest & lntergovemmental Charges for
Forfeitures
Rentals Revenue Services
Other Revenue
1%
5% � 6%
3%
Other License
& Permits
J
/
Property Tares
9%
1%
—J
Business
License Fees
20%
Other Taxes
51%
2
General Fund Operating Revenues — Other Taxes
Fiscal Year 2002 -2003
are
Transient
Occupancy Tax
Franchise Fees 11% Utility Users Tax
15% 6;36
Sales Tax
38%
Operating Expenditures By Function —All Funds
25,000,000 ■ Budget 2001.02
■ Eshmated Actual2001.02
20,000,000 ■ Proposed Budget 2002.03
15,000,000
10,000,000
5,000,000
0
Elected Adminlstative Imam/ Publw Safety Community, Publk Works Reneatmnal,
oftials Support SMW&Non Economw S Cultuml S
Smwes eeparonent Development In/mmabon
SMkes Senwes
Elected Officials Operating Expenditures
a�
6,000,000
■ Budget 2001 -02
■ Estimated Actual 2001 -02
5,000,000 0 proposed Budget 2002.03
4,000,000
3,000,000
2,000,000
1,000,000
0
City Council City Treasurer City Clerk
0
Administrative Support Services Operating
Expenditures
6,000,000
• Budget 2001 -02
5,000,000
i Estimated Actual 2001 -02
• Proposed Budget 2002 -03
4,000,000
3,000,000
2,000,000
1,000,000
0
City Manager CityAttomey Admtnstrative
Services
0
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
Internal Service / Non Department Operating
Expenditures
in Budget 2001.02
■ Estuated Actual 2001.02
■ Proposed Budget 2002-03
Equipment Liability Workers' Non - Deparment
Replacement Insurance Compensation
Community, Economic & Development Services
Operating Expenditures
6,000,000
■ Budget 2001 -02
■ Estimated Actual 2001 -02
5,000,000 ■ Proposed Budget 2002 -03
4,000,000
3,000,000
2,000,000
1,000,000
0
Economic Planning Building Safety
Development
E
APublic Works Operating Expenditures
20,000,000 ■ Budget 2001 -02
18,000,000 • Estimated ACtual2001 -02
■ Proposed Budget 2002 -03
16,DD0,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
General Fund Special Revenue Water Fund
0
Recreational, Cultural & Information Services
A
Operating Expenditures
20,000,000
■ Budget 2001 -02
18,000,000
■ Estimated Actual 2001 -02
16,000,000
■ Proposed Budget 2002 -03
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
—INV
Recreation & Parks Library
0
ARecreation & Parks Operating Expenditures
r��rs
6,000,000 ■ Budget 2001 -02
■ Estimated Actual 2001 -02
5,000,000 ■ Proposed Budget 2002 -03
4,000,000
3,000,000
2,000,000
1,000,000
0
General Fund Special Revenue Goff Course
Library Operating Expenditures
6,000,000
■ Budget 2001 -02
■ Estimated Actual 2001 -02
5,000,000 ■ Proposed Budget 2002 -03
4,000,000
3,000,000
2,000,000
1,000,000
0
General Fund
7
91
Public Safety Operating Expenditures
20,000,000
Fund
■ Budget 2001 -02
18,000,000
■ Estimated Actual 2001 -02
16,000,000
■ Proposed Budget 2002 -03
14,000,000
■ Proposed Budget 2002 -03
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
2,000,000
0
Police Fire
91
Police Deparhnent Operating Expenditures By
Fund
20,000,000
■Budget 2001 -02
18,000,000
■ Estimated Actual 2001 -02
■ Proposed Budget 2002 -03
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
General Fund AssetForteitum
91
Fire Department Operating Expenditures
20'000'ODO I ■ Budget 2001.02
18,000,000
M Estimated Actual 2001-02
■ Proposed Budget 2002 -03
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
General Fund