2002 AUG 06 CC PACKET - 1AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, If desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, August 6, 2002 — 5:00 P.M.
Next Resolution # 4264
Next Ordinance # 1346
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et seq) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 City of El Segundo v South Bay Regional Public Communications Authority LASC, YC040688
2 Southern California Edison v State of California, Department of Transportation, LASC
YC043605
3 City of El Segundo v Stardust West, LASC YC031364
001
4 _ewes v City of El Segundo, WCAB, VN0380869
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential cases (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov't Code §54957) Title City Manager
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 6, 2002 — 7:00 P.M.
Next Resolution # 4264
Next Ordinance # 1346
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Rob McKenna of El Segundo Foursquare Church
PLEDGE OF ALLEGIANCE — Councllmember Nancy Wernlck
PRESENTATIONS —
(a) Commendation presented to the El Segundo Rotary Club for the 5th Annual Movie In
the Park, held on August 3, 2002
(b) Commendation presented to El Segundo Power, LLC and El Segundo Kiwanis Club
for Beauty & The Beach cleanup event held on Saturday, July 20, 2002
VUJ
(c) Commendation presented to South Bay Regional Law Enforcement Explorer
Academy and Explorer Patrick Shrum on his outstanding achievements at the
Academy
(d) Commendation presented to Margot Nelligan of Xerox Corporation for being named
"Tree Musketeer of the Year"
(e) Commendation to DirecTV for their ongoing support of the City's Emergency
Management Program
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
(a) Request by the El Segundo Chamber of Commerce for approval of its two nominees
to the South Bay Workforce Investment Board (see Consent Item No 10)
(b) Request by the El Segundo Chamber of Commerce for City support and approval to
close certain streets during the 26th Annual Richmond Street Fair, September 28,
2002, between 6 00 a m and 7 00 p m (see Consent Item No 11)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval
B. SPECIAL ORDERS OF BUSINESS
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C. UNFINISHED BUSINESS
1. Consideration and possible action regarding introduction and first reading of an
Ordinance amending El Segundo Municipal Code § 1-4 -4 to clarify that Council
meetings scheduled on election days will be continued to the next City business
day.
Recommendation — (1) Waive first reading and introduce the Ordinance; (2)
Alternatively, discuss and take other action related to this item
2. Consideration and possible action regarding revisions to the Circulation Element
and possibly the Land Use Element of the General Plan.
Recommendation — (1) Direct staff to issue a Request for Proposal (RFP) for a
consultant team to prepare an update to the Circulation Element which includes the
conversion of the Nash - Douglas couplet to two -way operation, an evaluation of the
impacts of the elimination of unbuilt street extensions, utilize a Task Force to solicit input
from residential and business representatives, and prepare an Environmental Impact
Report, or, (2) Direct staff to issue an RFP for a consultant team to prepare an update to
the Circulation Element which includes the conversion of the Nash - Douglas couplet to
two -way operation, an evaluation of the impacts of the elimination of unbuilt street
extensions, study three scenarios for revisions to the Floor Area Ratios permitted in the
Land Use Element, utilize a Task Force to solicit input from residential and business
representatives, and prepare an Environmental Impact Report, or, (3) Alternatively,
schedule a follow -up meeting to provide direction to staff on a different scope of work for
the Circulation Element update process
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
3. Consideration and possible action regarding the vacancies on both the Planning
Commission and LAXMAC, as well as the upcoming positions to expire on the
Capital Improvement Plan Advisory Committee (CIPAC).
Recommendation — (1) Direct staff to open the recruitment process for the open
positions on the Planning Commission and LAXMAC, and the upcoming positions on the
CIPAC, (2) Alternatively, discuss and take other action related to this item
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4. Consideration and possible action regarding recommendations by the Capital
Improvement Program Advisory Committee ( CIPAC) for the fiscal year 2002 -2003
Capital Improvement Program 9 (No Fiscal Impact).
Recommendation — (1) Receive CIPAC recommendations, (2) Alternatively, discuss and
take other action related to this item
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
5. Warrant Numbers 2526523 to 2526852 on Register No. 19 in the total amount of
$1,212,314.04 and Wire Transfers from 6/22/2002 through 715/2002 in the amount of
$284,302.81; and Warrant Numbers 2526853 to 2527325 on Register No. 20 in the
total amount of $1,665,568.46, and Wire Transfers from 7/6/2002 through 7/2612002
in the amount of $1,475,274.04.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement, emergency disbursements and /or adjustments, and wire transfers
6. City Council Regular Meeting Minutes of July 2, 2002 and Special Meeting Minutes
of July 3, 2002
Recommendation — Approval
7. Consideration and possible action regarding the renewal of agreements for the
Joint Use of Video Studio & Equipment, and for the Library Systems Affiliation
Agreement between the City of El Segundo and the El Segundo Unified School
District for a period of five years. (Cost: Library $215,000).
Recommendation — (1) Approve the Second Amendment to the Joint Use of Video
Studio & Equipment Contract Agreement #1713 beginning September 12, 2002 and
ending on September 11, 2007, (2) Approve the Eighth Amendment to the Library
Systems Affiliation Agreement Contract Agreement #2132 beginning October 1, 2002
and ending September 30, 2007, (3) Authorize the Mayor to execute both contract
agreements on behalf of the City, (4) Alternatively, discuss and take other action related
to this item.
8. Consideration and possible action regarding approval of report by the Chief of
Police on communications interoperability between the El Segundo Police
Department and the Security Forces of the Los Angeles Air Force Base.
Recommendation — (1) Receive and file report, (2) Alternatively, discuss and take other
action related to this item
6 Clio
9. Consideration and possible action for the approval to accept a Bureau of Justice
Assistance Local Law Enforcement Block Grant awarding $10,687 in grant
funding with a $1,187 cash match from Asset Forfeiture funds.
Recommendation — (1) City Council consider and approve the Bureau of Justice
Assistance Local Law Enforcement Block Grant, (2) Alternatively, discuss and take
other action related to this item
10. Consideration and possible action regarding appointment of Private Section
Business representatives from the City of El Segundo to the South Bay
Workforce Investment Board (SBWIB).
Recommendation — (1) Approve the appointment of Denise DiPasquale of Fed -Ex
Recruitment and Joe Harding of the Hacienda Hotel to the SBWIB, (2) Alternatively,
discuss and take other action related to this item
11. Consideration and possible action regarding a request by the El Segundo
Chamber of Commerce for City support and approval to close certain streets
during the 26th Annual Richmond Street Fair, Saturday, September 28, 2002,
between 6:00 a.m. and 7:00 p.m.
Recommendation — (1) Approve request, (2) Alternatively, discuss and take other
action related to this item
12. Consideration and possible action to accept an in -kind donation of satellite
hardware and services from DirecTV to the City of El Segundo's Office of
Emergency Services (OES). Satellite hardware (estimated value $3,150); Annual
services (Estimated value $1,200). Fiscal Impact — None.
Recommendation — (1) Accept in -kind donation of services and hardware, (2)
Authorize installation of donated equipment in the Emergency Operations Center
(EOC), (3) Alternatively, discuss and take other action related to this item
13. Consideration and possible action regarding participation in the South Bay
Communities and Affiliates Energy Efficiency Program.
Recommendation (1) Approve El Segundo's participation in the South Bay
Communities and Affiliates Energy Efficiency Program, (2) Authorize City Manager to
designate staff contact for the City, (3) Alternatively, discuss and take other action
related to this item
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14. Consideration and possible action regarding the City of El Segundo's
membership in the California Contract Cities Association.
Recommendation — (1) Authorize the City's membership in the California Contract
Cities Association, (2) Designate members of the Council to serve as Voting Delegate
and Alternate, (3) Approve an appropriation of $2,800 00 to be included in the 2002-
2003 budget, (4) Alternatively, discuss and take other action related to this item
15. Consideration and possible action amending the City's grant agreements with
the Federal Aviation Administration (FAA) to provide for cash drawdowns on an
as needed basis.
Recommendation — (1) Authorize the City Manager to execute Amendment No 1 to
FAA Grant Agreement No 3- 06- 0139 -NT, (2) Alternatively, discuss and take other
action related to this item
16. Monthly status report on Capital Improvement Program Projects — (No Fiscal
Impact).
Recommendation — (1) Receive and file, (2) Alternatively, discuss and take other
actions related to this item
17. Consideration and possible action regarding concurrence with the Tree Sub-
committee's recommendation to remove some trees as appropriate on Grand
Avenue, between Concord Street and Eucalyptus Drive (no impact to the trees
on the median islands). (No Fiscal Impact).
Recommendation — (1) concur with the Iree Sub- Uommittee's recommendation to
remove some trees as appropriate on Grand Avenue, between Concord Street and
Eucalyptus Drive (no impact to the trees on the median islands), (2) Alternatively,
discuss and take other action related to this item
18. Consideration and possible action regarding adoption of plans and
specifications for the removal and storage of just over 1,000 Heritage Stones as
part of the Downtown Specific Plan implementation — Approved Capital
Improvement Program —Project No. PW 02 -17. (Fiscal Impact $46,000).
Recommendation — (1) Approve plans and specifications, (2) Authorize staff to
advertise the project for receipt of construction bids, (2) Alternatively, discuss and take
other action related to this item
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19. Consideration and possible action for adoption of plans and specifications for
the construction of intersection drainage improvements at East Imperial Avenue
(east of California Street); Lairport Street (south of Maple Avenue); Mariposa
Avenue (east of Maryland Street); Maryland Street (North of Mariposa Avenue)
and Sheldon Street (at Oak Avenue) — Approved Capital Improvement Program —
Project No. PW 02 -12. (Estimated cost $190,000).
Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise
the project for receipt of construction bids, (3) Alternatively discuss and take other
action related to this item
20. Consideration and possible action regarding acceptance of the project for the
rehabilitation of Sanitary Sewer Pump Station No. 6 (1465 East Palm Avenue) —
Approved Capital Improvement Program — Project No. PW 01 -12. (Contract
Amount $301,667).
Recommendation — (1) Approve Change Order No 1 in the amount of $7,810; (2)
Accept the work as complete, (3) Authorize the City Clerk to file the City Engineer's
Notice of Completion in the County Recorder's Office, (4) Alternatively, discuss and
take other action related to this item
21. Consideration and possible action awarding contract to Robert G. Castongia,
Inc., for replacement of 8" water line on Pine Avenue, between alley east of
Richmond Street and Penn Street— Approved Capital Improvement Program —
Project No. PW 02 -06. (Estimated Cost $219,227).
Recommendation — (1) Award contract to the lowest responsible bidder, Robert G
Castongia, Inc , in the amount of $199,227; (2) Authorize the City Manager to execute
the contract on behalf of the City, (3) Authorize $20,000 for construction contingencies,
(4) Alternatively, discuss and take other action related to this item
22. Consideration and possible action on awarding contract to Flo- Systems, Inc., on
a single- source basis to install automatic transfer switches for portable
generators at four (4) sewer pump stations. (Fiscal Impact $26,288.00).
Recommendation — (1) Award contract to Flo- Systems, Inc, on a single- source basis
in the amount of $26,288 00, (2) Authorize the City Manager to execute the contract on
behalf of the City, (3) Alternatively, discuss and take other action related to this item
23. Consideration and possible action regarding acceptance of an irrevocable offer
from Arena Street Ventures LLC, to dedicate private property for public sidewalk
purposes. (No Fiscal Impact).
Kecommendatlon — (1) Accept Irrevocaple otter to dedicate, (2) Authorize City Clerk to
have the document recorded in the Los Angeles County Recorder's Office, (3)
Alternatively, discuss and take other action related to this item
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24. Consideration and possible action awarding contract to Pavement Coatings
Company for 2001 -2002 Slurry Seal — Approved Capital Improvement Program
— Project No. PW 01 -20. (Fiscal Impact $154,634.89)
Recommendation — (1) Award contract to the lowest responsible bidder, Pavement
Coatings Company, in the amount of $142,634 89, (2) Authorize the City Manager to
execute the contract on behalf of the City, (3) Authorize $12,000 00 for construction
contingencies, (4) Alternatively, discuss and take other action related to this item
25. Consideration and possible action regarding Addendum No. 1 to the City -
Caltrans Cooperative Agreement (District Agreement No. 7 -4457) and award of
construction contract for the Sepulveda Boulevard Signal Improvements to
Excel Paving Company — Approved Capital Improvement Program — Project
No. PW 02 -15. (Contract Amount $275,960)
Recommendation — (1) Approve Addendum No 1, (2) Award construction contract to
Excel Paving Company, (3) Authorize the City Manager to execute Addendum No 1
and the construction contract on behalf of the City, (4) Alternatively, discuss and take
other action related to this item
26. Consideration and possible action regarding an agreement with Howard Ridley
Company, Inc., for professional concrete waterproofing services at City Hall —
Approved Facilities Maintenance Program (Estimated cost of service
$18,400.00)
Recommendation — (1) Approve the standard agreement, (2) Authorize the City
Manager to execute the agreement on behalf of the City, (3) Alternatively, discuss
and take other action related to this item
27. Consideration and possible action regarding a Resolution providing for salary
and benefit changes to Chapter 1A2 (Management - Confidential Series) of the El
Segundo Administrative Code. (Fiscal Impact $283,000).
Recommendation — (1) Adopt the attached Resolution, (2) Alternatively, discuss and
take other action related to this item
28. Consideration and possible action regarding the presentation of the FY 2002 -03
Preliminary Operating Budget and Five Year Capital Improvement Project Plan.
Recommendation — (1) Receive and file the FY 2002 -2003 Preliminary Operating
Budget and Five -Year Capital Improvement Project Plan, (2) Make public
announcements of the key budget dates Budget Workshops — August 20, 2002,
5 00 p m to 7 00 p m., Continued if Necessary — August 21, 2002, 5 00 p m to 7 00
p m , Public Hearing — September 3, 2002, 7 00 p m , Continued Public Hearing and
Adoption — September 17, 2002, 7 00 p m , (3) Alternatively, discuss and take other
action related to this item
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29. Consideration and possible action regarding a resolution to approve the use of
Los Angeles County Regional Park and Open Space District Funds for the
Imperial Avenue Vista Beautification Project (Clutter's Bluff).
Recommendation — (1) Approve the Resolution and direct staff to forward the
document to the Los Angeles County Regional Park and Open Space District, (2)
Alternatively, discuss and take other action related to this item
CALL ITEMS FROM CONSENT AGENDA
NEW BUSINESS —
30. Consideration and possible action regarding appropriation of funds to pay for
the balance of the 2001 -2002 Amalgamated System Sewage Charges
($551,000).
Recommendation — (1) Approve the appropriation of $551,000 for payment of the
balance of the 2001 -2002 Amalgamated System Sewage Charges, (2) Alternatively,
discuss and take other action related to this item
31. Consideration and possible action regarding — (1) Approval of an emergency
ordinance implementing the Standard Urban Storm Water Mitigation Plan of the
California Regional Water Quality Control Board for the Los Angeles Region by
amending Chapter 7 of Title 5 of the El Segundo Municipal Code in its entirety;
(2) Approval of an ordinance implementing the Standard Urban Storm Water
Mitigation Plan of the California Regional Water Quality Control Board for the
Los Angeles Region by amending Chapter 7 of Title 5 of the El Segundo
Municipal Code in its entirety — (Fiscal Impact to be determined).
Recommendation — (1) Discussion, (2) Approval of emergency ordinance to take
effect on September 2, 2002, (3) First reading of second ordinance by title only; (4)
Schedule second reading and adoption for August 20, 2002, (5) Alternatively, discuss
and take other action related to this item
F. REPORTS — CITY MANAGER — NONE
G. REPORTS — CITY ATTORNEY — NONE
H. REPORTS — CITY CLERK
REPORTS — CITY TREASURER — NONE
J. REPORTS — CITY COUNCIL MEMBERS
11 01 4L
Council Member McDowell —
32. Consideration and possible action concerning the repeal of the zoning code
which allows a 15,000 square foot expansion to non - conforming buildings and
the corresponding amendment to the General Plan Land Use Element.
Recommendation — (1) Direct staff to mtiate the process to amend the Municipal
Zoning Code and the General Plan Land Use Element to eliminate references to
expansion of non - conforming buildings, (2) Alternatively, discuss and take other
action related to this item
Council Member Gaines —
Council Member Wernick —
33. Oral report regarding the City's award from the Waste Management Board for
complying with A13939.
Mayor Pro Tern Jacobs —
34. Consideration and possible action regarding a resolution supporting the
current level of services and programs at Harbor -UCLA Medical Center.
Recommendation — (1) Approve the attached resolution, and (2) Alternatively,
discuss and take other action related to this item
Mayor Gordon —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS - — In memory of Chris Kirkpatrick, a 2 -month City employee who died of cancer on
July 11, 2002 and resident Shari Mahler who died on July 27, 2002
12
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CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, at seq) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE
TIME H • /�*
NAME
13
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EL SEGUNDO CITY COUNCIL MEETING DATE 08/06/02
AGENDA ITEM STATEMENT AGENDA HEADING. Unfinished Business
AGENDA DESCRIPTION-
Consideration and possible action regarding introduction and first reading of an Ordinance
amending El Segundo Municipal Code § 1 -4 -4 to clarify that Council meetings scheduled on
election dates will be continued to the next City business day
RECOMMENDED COUNCIL ACTION-
(1) Waive first reading and Introduce the Ordinance, (2) Alternatively, discuss and take other
action related to this item
BACKGROUND & DISCUSSION.
At the Special Meeting held on June 19, 2002, the City Council directed the City Attorney's
office to prepare an ordinance that would cause regular City Council meetings scheduled for
the same date as any regular or special election to be automatically moved to the next
business day The proposed ordinance reflects the City Council's intent
(continued)
ATTACHED SUPPORTING DOCUMENTS
None
FISCAL IMPACT:
Operating Budget.
Amount Requested:
Account Number
Project Phase.
Appropriation Rests
BY,
N/A
N/A
N/A
—Yes _ No
Manager
ger
?/3�/ Z_
014 1
(Background cont.)
The El Segundo Municipal Code ( "ESMC ") currently moves regular council meetings that
conflict with a regular election to the next business day It does not allow this to occur,
however, for special elections This shortcoming was revealed during the June 18th Special
Election when it became necessary to schedule a special meeting for June 19th
At the City Council's direction, the City Attorney's office has drafted an ordinance which
clarifies that both regular and special elections may move regularly scheduled council
meetings to the next business day This is achieved by making reference to Elections Code
sections that regulate both regular and special election dates
015
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
SECTION 1 -4 -4 RELATING TO CITY COUNCIL MEETINGS.
The city council of the city of El Segundo does ordain as follows
SECTION 1 El Segundo Municipal Code ( "ESMC ") § 1 -4 -4 is amended to read as
follows
"1 -4 -4 MEETINGS:
A Regular Meetings T4ie- rRegular ctt council meetmgs of t-he eit° ea mete
held el��.a in the are scheduled for n., ..,.—amber designated by subsent.°., o 7 , C
of th4s eade outhe first and third Tuesdays of each- andevery calendar month In
the council chambers Eael+ Regular city council meetmgs "°7 ,Faeftee at e
hour afbepn at five o'clock (5 00) P M for eensidefation of items to be
adaEessed by the eutiet! ta closed session matters and interviews or annomtments
for committees, boards and commissions, and at the houf of seven o'clock (7 00)
P M for all other smatters to be addressed in open session
B Holidays Should the date Qf a regular m_eeung_ a- die -ti.�t "tea any �
Tuesdays-fall upon a holiday when aw&city hall offices are closed -w �
L
of rr r e helliday or on an election date as defined in the Cal. r ....n for an election as
defined by Elections Code § 318 and- arjy_successQr statute for elections. eras
hefea t°- •°•^ °-•a °a` where voters registered in El Segundo are eligible to vote
then the regular meeting for that t dayshal will be held- scheduled for en -the next
succeeding business day_, a . n�•° ° ° °' °rt in the event any ef the
day, tl.e., the r gulp. meet iii F that day shall be held at the same hettr aBd in
the same pin IIIeO° -R designated in this et. »
C Special Meetings Special meetings may be called at any time by the mayor, or
by a majority of the council, upon providing twenty four (24) hours' notice,
pursuant to Government Code _§_�54956 of the Cali fn...,.n Gee ent
Cede -- — -
D Open Meetings Unless otherwise provided by the __,overnment ode all city
council A4meetmgs of theme a, ity eat i bare
t shall open and public an"All
persons shall be are_ permitted to attend any cit counell meeting ^° thy° ^auneA,
except as otherwise provided in the Califeftha- Government Code."
SECTION 2 If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Ordinance are severable
016
SECTION 3 The City Clerk is directed to certify the passage and adoption of this
Ordinance, cause it to be entered into the City of El Segundo's book of original
ordinances, make a note of the passage and adoption in the records of this meeting, and,
within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be
published or posted in accordance with California law
SECTION 4 This Ordinance will become effective thirty (30) days following its
passage and adoption
PASSED AND ADOPTED this _ day of , 2002
Mike Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify
that the whole number of members of the City Council of said City is five, that the
foregoing Ordinance No was duly introduced by said City Council at a
regular meeting held on the day of , 2002, and was duly
passed and adopted by said City Council, approved and signed by the Mayor, and attested
to by the City Clerk, all at a regular meeting of said Council held on the day
of , 2002, and the same was so passed and adopted by the following
vote
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS
Mark D Hensl2l
By
Karl H Berger
Assistant City A
i
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EL SEGUNDO CITY COUNCIL MEETING DATE. August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION Consideration and possible action regarding revisions to the Circulation
Element and possibly the Land Use Element of the General Plan
RECOMMENDED COUNCIL ACTION
1 Direct staff to Issue a Request for Proposal (RFP) for a consultant team to prepare an
update to the Circulation Element which Includes the conversion of the Nash - Douglas
couplet to two -way operation, an evaluation of the Impacts of the elimination of unbuilt
street extensions,
or,
2 Direct staff to Issue an RFP for a consultant team to prepare an update to the
Circulation Element which includes the conversion of the Nash - Douglas couplet to
two -way operation, an evaluation of the impacts of the elimination of unbuilt street
extensions, study three scenarios for revisions to the Floor Area Ratios permitted in the
Land Use Element,
or,
3 Alternatively, provide direction to staff on a different scope of work for the Circulation
Element update process
BACKGROUND & DISCUSSION On October 16, 2001, the City Council adopted the
recommendation of the Circulation Element Task Force to discontinue the update of the
Circulation Element after a three -year effort fell short of gaining consensus on several key
issues The Council also directed staff to initiate a new process, beginning with a development
of a scope of work, a budget appropriation, selection of a new consultant, and assumptions for
changes to the current Circulation Element
(Continued on next page )
ED SUPPORTING DOCUMENTS
A Circulation Element Decision Tree
B Scoping Meeting Written Correspondence
C Summary of Public Comments Received at the Scoping Meetings
D Memo from City Attorney, Mark Hensley
FISCAL IMPACT
Operating Budget N/A
Amount Requested: $250,000 (see note below)
Account Number. 001 -400- 2402 -6214
Project Phase. N/A
Appropriation Required X Yes —No
Appropriation of $250,000 has been requested through FY 2002/2003 budget process (If a Land Use Element
revision is included, the cost may increase between $20,000 and $40,000)
'"`_:S' nl _PV r 7�30�O
James M Hansen, Director of Communify, Economic and Development Services
REVIEWED DATE,
Mann, City Manager 7 //L
.l
STAFF REPORT August 6, 2002 Page 2
BACKGROUND & DISCUSSION (cont)
On May 7, 2002, the City Council directed staff to conduct a "scoping" meeting with residential
and business stakeholders in the City to seek input on the issues which should be addressed
in the new Circulation Element update process Staff conducted a workshop on June 5, 2002,
and held a second one on June 25, 2002, at the request of the public Approximately 40
people attended the two meetings
Staff requests that Council provide direction on the scope of work of the proposed Circulation
Element update, discuss the specific components of the scope of work, approve a funding
source, and initiate the request for proposal (RFP) process Staff has revised the Circulation
Element "Decision Tree" (Exhibit A) that was included in the May 7, 2002, staff report to
identify the key areas in which Council direction is needed in order to complete the scope of
work forthe RFP The "Decision Tree" and discussion below is organized to facilitate the ability
of Council to provide direction to the staff on the topics of Assumptions, Methodology, and
Public Participation.
Summary of Scoping Meetings
At the two public scoping meetings, staff provided background information on the previous
Circulation Element update process, identified the key traffic issues which were previously
studied, described some of the important assumptions that would need to be reviewed (i e ,
build -out year, construction of planned roadways, floor area ratio changes, etc ), and,
facilitated a discussion of the topics which were of interest by the participants in the
workshops Staff did not attempt to seek consensus from all the parties present on the courses
of action to take, but made notes of the topics which were brought up In support of these
positions, four parties also submitted written comments /suggestions which are attached for
Council consideration (Exhibit B)
Attached (Exhibit C) is a list of suggestions from business representatives and residents that
attended the two workshops
Scope of Work Considerationsi
On May 7, 2002, staff provided background information to the Council on the previous
Circulation Element and suggested a few important issues that should be addressed in order
to prepare a scope of work for an RFP such as deletion of certain unbuilt streets, Nash -
Douglas one -way couplet, etc These issues would affect the scope of work, cost, and length
of time necessary to carry out the project
OlJ
i When reviewing the potential scope of work, it is important to keep in mind that
action is not required on any particular suggestion at this time Many of these
items can be reviewed in more detail during the update process Broadly speaking,
support for inclusion of FAR changes was from participants from the residential
community
STAFF REPORT August 6, 2002
Scope of Work Considerations — cont.
Assumptions
Page 3
Identification of the number and types of special areas of study (i e , one -way couplet, street
extensions, etc ) that would be included in the scope of work Since each of these types of
study areas requires additional traffic modeling in order to determine the level of service
impacts associated with each, the number of topics which need quantitative analysis would
affect the overall budget Staff suggests that there is sufficient community consensus to
restudy the impacts of converting the Nash - Douglas one -way couplet to two -way
operations and to evaluate the elimination of several unbuilt street extensions as part of
the scope of work.
Methodology
Any analysis of future traffic growth and impacts requires that a certain number of assumptions
be made to predict traffic growth, distribution, and future traffic patterns There are a great
number of assumptions regarding the planning time frame for the project and growth factors,
among other things, that can impact the scope of work and the RFP Council direction on
these types of assumptions will assist staff in developing the scope of work and budget for the
new Circulation Element update Staff recommends that the scope of work include a study
of the impacts of different assumptions and that the Council not decide on particular
assumptions at this time.
As depicted in the attached "Decision Tree ", addressing potential modifications to permitted
FARs in the Land Use Element of the General Plan is important for determining the overall
length of time to complete the update process Equally important in coming to a decision
regarding the study of FAR changes is direction on how many different density scenarios
should be analyzed Assessing the impact of different buildout densities requires separate
traffic model runs which again impacts the potential overall budget of the project. Staff
recommends that if the Council consensus is to study revisions to FARs in the Land
Use Element, that at least three different scenarios be included for budgeting purposes.
It is important to note that when weighing the decision to study density changes, the previous
Circulation Element traffic analysis found that much of the traffic growth in the future would
come from "pass -thru" traffic from other communities which would not be reduced by
modifications to FARs in El Segundo Additionally, as less vacant land is available for
development than in the past, potentially reduced FARs might not impact as many future
developments as were impacted many years ago when the City was less developed
Public Participation
At the conclusion of the previous Circulation Element update process, the Council indicated a
desire to expand public participation and possibly establish a task force or advisory committee
that would be included from the beginning to afford more community input
020
STAFF REPORT August 6, 2002 Page 4
Scope of Work Considerations — cont.
There will be a public outreach component to the consultant contract In addition, there will be
public Input throughout the review process, Including public hearings conducted by the
Planning Commission and City Council However, If the City Council would like to have a task
force as part of the public outreach program, staff would recommend that a public outreach
consultant be hired as part of the consultant team Both representatives from the residents
and business owners should be on the task force Staff recommends that the task force have
a limited number of participants (I a 10) and there should be a specific number of meetings
Included in the scope of work Staff Is suggesting that this effort be limited to four task force
meetings and a general public workshop In order to complete the project within 18 months,
the time spent on task force meetings should be limited to the Initial months The task force
could review and make recommendations to the Council on the proposed technical
assumptions, and possible FAR study scenarios Staff suggests that once agreement Is
reached on these types of assumptions and approved by the City Council, the consultant
prepare the Circulation Element and Land Use Element, and necessary CEQA documents A
public outreach consultant would be responsible for conducting the meetings and preparing
summaries of the results The cost of this consultant would be Included In the proposed
$250,000 budget
Budget
There Is currently no appropriated budget for a new Circulation Element update process. The
cost would be Influenced by the direction Council desires with respect to incorporation of
density changes, the public participation process and other possible tasks In the proposed FY
2002/2003 budget, staff has requested a budget appropriation of approximately $250,000 for
the Circulation Element update and EIR Since the exact cost of the protect cannot be
determined until direction is given to staff on the scope of work (because it may include a Land
Use Element update as well), staff suggests that the $250,000 already requested be budgeted
for the project When the proposals come back from the consultants, staff will return to the City
Council with a request for a budget adjustment, if necessary
Attached (Exhibit D) Is a memo from the City Attorney, which provides an overview of legal
Issues concerning revisions to the Circulation and Land Use Elements
P \Planning & Building Safety\PROJECTS \576- 599 \EA - 579 \8 -6 -02 ais -2a doc
0211
EXHIBIT A
Circulation Element Update Decision Tree
Determine Assumptions
Determine which special study areas
to include in Circulation Element
Scope of Work (i e., reversing
Nash - Douglas One -way Couplet,
deleting roadway extensions, revise
bike routes, Smoky Hollow, revise
truck routes)
Circulation Element
Methodology
Determine technical
approach (i.e., Horizon
Date,
Cumulative Protects,
Ambient Growth %,
Traffic Distnbution,
Undeveloped land)
Public Participation
Determine format for
public particiation
Analyze traffic impacts
of Scope of Work
Prepare EIR
12 -15 Months
Land Use Element
Determine if
modification to FARs in
Land Use Element will
be included in scope of
work
Land Use Element
Methodolodgy
Determine the number
of FAR scenarios to
study
Schedule
12 -18 Months
02';
"'-- iu= s10s2"20989 P01i02
EXHIBT B — Scoping Meeting Letters
- EL SEGUNDO
CHAMBER OF COMMERCE
June 25, 2002
Ms Chris Ketz
Planning Manager
City of El Segundo
350 Main Street '
El Segundo, CA 90245
Re Circulation Element Update
Dear Ms Ketz-
Via Fax (310) 3224167
nE tEf YED
�j JUN 2 5 2802 BUJ
PLANNING DIVISION
The Chamber of Commerce has formed a task force to offer input to the city regarding
your department's effort to update the circulation element of the city's General Plan We
recognize that effective transportation management is essential to the residents, businesses and
employees of El Segundo We offer our contribution to the process to facilitate the orderly
growth of our city's employment base and resultant tax revenues, and to ensure the continued
quality of life for El Segundo residents and businesses alike
We're encouraged by the approach your department has taken in seeking public input on
the scope of the study and we offer the following thoughts for your consideration
The current effort should maintain its focus on the circulation element Transportation
planning within the circulation element should be guided by the existing land use
element and other relevant data in the General Plan to ensure compliance with the
legal requirement that the various elements of the General Plan be separate and
internally consistent
The circulation element should strive to achieve the goals of El Segundo while
recognizing that regional commuter traffic will likely consume any increased capacity
in the city's major north -south artenals. Improvement funding sources and Level of
Service expectations should be established accordingly
The scope of the study must include thorough consideration of traffic generators and
circulation improvements anticipated in the south bay region as a whole
Specifically, and without limitation, it must address the "most likely" current scenario
for growth at Los Angeles International Airport, as well as circulation improvements
such as the El Segundo Area Intelligent Transportation System (ITS), the planned
widening of Aviation Blvd., the completion of Douglas Street through to Rosecrans
Ave, the Metro Green Line and other mass transit alternatives
Rates of local build -out and growth in ambient traffic must be established based on a
sound analysis of actual long -term historical trends that span cyclical economic
427 Main Street, El Segundo, CA 90245 • (310) 322 -1220 • Fax (310) 322 -6880
E -mail elsegundochamber @aol cam
3UN -25 -2002 15 04 3103220889 93i
02,3
P 01
.,, -oa noccdaoy P02/02
fluctuations The application of arbitrary dates or assumptions, or out -dated E I R
models should be avoided
5 The methodology for evaluating intersection Levels of Service needs to be more
sophisticated and global to recognize that incremental improvements in functionality,
which may not raise the traditional letter grade of an intersection, may nonetheless be
worthwhile particularly when evaluated on a system -wide basis The RI-? should
direct that the consultant review and evaluate alternative methodologies that have
been developed elsewhere in California and other states, and fully discuss their
implications in the El Segundo context
6 Realistic urban standards for minimum intersection functionality must be recognized
such that statements of overriding consideration, while inevitable in some cases, can
be minimized
We appreciate the opportunity to provide our preliminary input at this stage of the
process and would like the opportunity to comment on the draft request for proposal before it's
published
Sincerely,
Bill Cngger
Chair
Circulation Element Task Force
Cc James Hansen (via fax)
Chamber Task Force Committee Members
024
JUN -25 -2002 15'04 3103220889 96% P.02
EL SEGUNDO RESIDENTS ASSOCIATION
P O Box 231
El Segundo, CA 90245
June 5, 2002
Community Economic and Development Services
350 Main Street
El Segundo, CA 90245
Attn James M Hansen, Director
Re Public Scopmg Meeting for Circulation Element
Dear Sir
Due to the timing of the Scopmg Meeting, residential participation will be limited
Several of our members served on the General Plan winch included the original Circulation
Element It is our recommendation that every effort should be made to employ the same
consultants for the revised element The original element was well done and the entire General
Plan was completed in nine months
ESRA further recommends
1 A total update, including FARs for complete buildout.
2. The elimination of phantom streets (Nash exxtension to Roserans, etc )
3 A study of the extension of Grand Ave through to Douglas Street
4 Both inclusion and exclusion of LAX and Playa Vista
The inclusion and exclusion of Playa Vista and LAX traffic will help determine the impact
of outside elements on El Segundo traffic and may provide a basis for requiring outside funding of
mitigation measures
Sincerely,
rr�,�IVED
IUN 0 5 20112
",.P 4i.ii 'qG 31vtslON
04
501 California St
El Segundo, CA 90245 -3213
June 25, 2002
Department of Community, Economic and Development Services
City of El Segundo
350 Main Street
El Segundo, CA 90245
Re General Plan Circulation Element Update Inputs
To City Staff
The overall purpose of the Circulation Elenment update is to provide a fair assessment-of
projected traffic capacity throughout the city, which will allow for a fair allocation of traffic
capacity among new projects, and preservation of a fair share of future traffic capacity for
undeveloped/underdeveloped parcels
1 The traffic impacts of the following future developments must be considered, estimated, and
projected into expected traffic levels
a The "El Segundo Corporate Campus"
b Air Force Base 2 5 million square foot private development
c Candle's 300,000 SF expansion
d Northrop Grumman's 325,000 SF expansion
e. Redevelopment of the Honeywell site at Sepulveda and Rosecrans
f And other possible developments in the pipeline in El Segundo
The Circulation Element must identify mitigation methods to accommodate this additional
development over the next 20 years, or else development will have to be severely restricted
2 Congresswoman Jane Harman has proposed a compromise solution for LAX Expansion of
setting an absolute maximum of 72 million passengers per year Since the final decision will
be made at her level of government, this limit should be incorporated into the Circulation
Element for LAX traffic estimates
3. City staff, or the City's traffic firm working on the Circulation Element update, must study
the traffic mitigation measures of the Playa Vista project, to establish the traffic levels their
mitigations will route into El Segundo Also, insight may be gained into mitigation methods
not currently employed by this city.
4. Statistics for MTA Green Line and Bus usage should be included in the traffic statistics.
This will demonstrate the current importance of mass transit in reducing automobile traffic in
El Segundo. It will also promote an awareness of possibilities for traffic reductions available
to future developments
E C E � W ED
(� JUN 2 5 2001
KM"NG DiViSFON
02 u
5 The defects of the Thomas Properties Group LLC (TPG) /ESCC "trip cap" methodology
must be addressed in the Circulation Element and disallowed for future projects Two
serious defects are contained in the Development Agreement / Specific Plan for that project
A While the wording appears to limit the rush hour traffic to a maximum, the plan actually
allows the owner to incrementally expand with no maximum limit The statement "In the
event that the traffic study identifies new, previously unidentified impacts or a substantial
increase in previously identified impacts that cannot be mitigated to insignificant levels, a
Supplemental or subsequent EIR will be prepared and processed at the City's discretion."
opens the door to additional traffic The owner could always argue that the added traffic
is essential to the financial viability of his existing project While the new EIR would
cost the applicant some money, it is extremely unlikely that the city would actually deny
an application for a relatively small increase for an existing project that has already been
approved despite enormously excessive, unmitigable traffic This would be a ease of "In
for a pound, in for another penny "
B The project, if permitted to proceed, will be split into over two dozen separate parcels
These parcels may be sold to different owners If traffic subsequently exceeds the limits
for the overall project, which of these owners will be held responsible by the city for
reducing the traffic generated by the project9 How can the city enforce the limits9 No
control mechanism has been established to deal with this situation
All large projects for which trips caps are set must include an allocation of the caps to individual
parcels Taus will facilitate later enforcement by the city Also, an absolute maximum trip cap
must be established for each project If the owner wants additional traffic capacity, then the
owner can negotiate with neighbors in the same traffic zone for the temporary lease or permanent
purchase of additional traffic capacity; such an agreement must be approved and recorded by the
city If no such capacity is available, then the absolute cap must be respected City approvals
must designate specific penalties for owners who exceed their allowed traffic capacities, this
must be a set city policy. Since it would be unfair to retroactively impose such penalties, then
the proponents of all new projects must accept these penalty provisions as part of their traffic
mitigation effort
If traffic is controlled by establishing trip caps for each project, then we can dispense with the
indirect FAR mechanism as a method for controlling traffic The trip cap method, now in use to
regulate freight forwarders, will provide direct control of traffic by the city The use of FAR as a
control mechanism has resulted in the ESCC farce, where the developer generates huge traffic
impacts yet claims to have a low FAR because he is allowed to take development rights from
city land and not deduct any of the area used for private roads. No other project in town was
ever allowed to cheat like this Setting trip caps for each project provides a fair, measurable and
enforceable mechanism to control traffic
As seen with the ESCC proposal, allowing the use of private roads to open up the center areas of
major development allows the developer to build substandard roads and circumvent other MU -N
zone standards such as providing j 00 -foot road frontages for each new parcel This hinders
traffic circulation for the local area. These private roads may be posted "for customers only" and
02 "r
"no through traffic," and may even be closed if the developer has a client with high security
requirements Private roads as apart of a major development should be disallowed, dedication
of new roads to the city must be required to guarantee the necessary public access to usable
streets
6 Atwood Way (the narrow street containing the ONLY on -ramp to the 105 East in the northeast
quadrant) needs to be widened to accommodate massive new developments After the ESCC
development is set aside by a judge until the Circulation Element is completed, the eventual
developer of the FedEx property must be required by the new Circulation Element to dedicate
land so the City can widen Atwood Way Otherwise, the taxpayers of El Segundo going to have
to pay more money to a private developer to acquire this strip of land It was another serious
defect of the TPG ESCC project that the City failed to require TPG to dedicate this strip of land
in lieu of some of its unpaid traffic mitigation fees. I have estimated the mitigation fee shortfall
as $8 4 million based on the Playa Vista traffic mitigation fee numbers, that much wtlphave to be
made up by the city to effect traffic improvements made necessary by the ESCC project traffic
7 Conversion of Nash and Douglas back to 2 -way operation will degrade LOS at 8 nearby
intersections This conjectured conversion SHOULD NOT be incorporated unless some
important benefit can be shown to justify the further degradation of traffic in this critical area
Virtually all projects in this area have access to more than one street for exits, so why is this even
being considered?
8 The Daily Breeze reported on April 14, 2002 that Airport Boulevard in Los Angeles will be
extended to Imperial Boulevard and Nash Avenue in El Segundo as part of the $100 million
mitigation price tag for the Playa Vista project The Daily Breeze reported that the roadway
extension connecting Airport Boulevard to Nash Avenue will be 6 lanes, and will be done via a
tunnel, similar to Sepulveda Tunnel. The Daily Breeze has never retracted this story, nor
printed a correction The Circulation Element must address the potential impacts of Airport
Boulevard traffic being dumped into El Segundo
The following features should be incorporated in the Circulation Element as planned traffic
mitigation measures AND ALL FUTURE PROJECTS SHOULD PAY THEIR FAIR SHARE
TO MAKE THESE HAPPEN (IN ACCORDANCE WITH THE GENERAL PLAN) The easy
traffic mitigation methods have been exhausted, it is time for more severe measures to fix traffic
problems as required by state law if we are going to allow continued development east of
Sepulveda
Build Pedestrian overpasses /underpasses on Sepulveda to facilitate pedestrian safety,
traffic flow, and the construction of reversible lanes on Sepulveda Yes, the
overpasses /underpasses will have to be ADA compliant, and require either long ramps or
elevators Crossing Sepulveda Boulevard is dangerous now, with the city's demonstrated
intent of allowing tens of thousands of more cars per day in the northeast quadrant and
the placement of a soccer field on the wrong side of town, it is crucial that pedestrians be
safely removed from this traffic
ors
Plan a grade separation at Sepulveda and Rosecrans (it's a natural hill) to fix the worst
intersection in town, Tunnel Sepulveda through the hill and let Rosecrans cross above
Build a left turn bridge to carry traffic from southbound Sepulveda to eastbound
Rosecrans. Require the eventual redeveloper of the Honeywell site to dedicate some
land when the property is recycled, and buy some from Chevron in order to acquire
necessary square footage to implement this Manhattan Beach, the county, CALTRANS,
and the Federal Government must be involved in the planning and financing of these
improvements Manhattan Beach can effect improvements by purchasing frontage at
Fry's (who are operating in too small a facility, with inadequate parking) and either
finding them a better location or using the leftover dirt from the intersection excavation to
fill in the adjacent railroad cut and level the land for parking
Consider grade separations at other important intersections such as Sepulveda/Impenal,
Impenal/Aviation (part of the LAX master plan is to tunnel Aviation under lengthened
runways, so let the tunnel continue under Imperial), and El Segundo /Sepulveda This
will also take cooperation and funding by several governments.
4 The Alameda corridor is now up and operating, taking all but local trains off of the BNSF
tracks, which already cross Douglas St. at grade Can Douglas finally be put through to
Continental Park at grade, since the rail traffic is greatly reduced? Douglas is already
blocked by an at -grade crossing of the same track Can we save some money and finally
get this project moving?
Keep the Grand Avenue extension to Douglas on the books, so it will be realized when
the opportumty rises to require dedication from new development
6. Be prepared to utilize the available corridor if the BNSF RR shuts down operations on its
local tracks, widening of Aviation Blvd and another connector road between Aviation
and Douglas may be possible Chevron and Honeywell can survive with rail service from
just the Southern Pacific tracks. Alternatively, maybe the Southern Pacific tracks might
be abandoned; the possibilities should be accounted in the Circulation Element so the city
can move quickly if an opporhunty arises to acquire land to improve traffic flow
Every potential street removed is traffic capacity lost (and traffic capacity lost is
development capacity lost). Therefore, consider keeping in the street plan some of the
possible streets, such as Nash Street through to Hughes Way (with at -grade RR crossing
of the freight spur), and the connection of Utah or Alaska Street to Hughes Way
Yours truly,
tr�ll d�
Brian Crowley
Q��
MOSKOWITZ, BRESTOFF, WINSTON & BLINDERMAN LLP`
1880 Century Park East, Suite 350, Los Angeles, California 90067
TEL 310/785 -0550 FAX 310/785 -0880
June 25, 2002
Via Hand Delivery
James M Hansen, Director
Community, Economic and Development Services
City of El Segundo
350 Main Street
El Segundo, California 90245
Re Public Scoping Workshop for Circulation Element Update
Dear Mr Hansen
Barbara 5 Blmdermen
Nelson E Bresmti
Joel S Moskow,u
DennwA Winston
�ECE0VED
JUN 2 5 1001
PLANNING DIVISION
As you know, the undersigned law firm and I represent Kilroy Realty Corporation
( "Kilroy ") In response to your request for written comments at the first scopmg meeting and in
order to provide you with Kilroy's input, please consider the following points, which are in no
particular order
1 As In the past, the Circulation Element Update should lead to a focused Environmental
Impact Report ( "EIR ") that considers the issues of traffic, air pollution, and noise However,
state law requires that the Circulation Element be correlated with the Land Use Element. The
scope of the study should include modifications of the Land Use Element so that the carrying
capacity of the City's streets are not overwhelmed by future development
In this regard, we believe that the time frame for the Update should be 20 years, because
the time to build out the Corporate Campus project is said to be on the order of 14 years
In addition, the City should consider the number and scope of the development projects
either approved or announced, in particular,
A The El Segundo Corporate Campus project, at 2 175 million square feet
( "SF "), and the question of how the "trip caps" in the ESCC conditions will be enforced,
B The Air Force Base project, which may range from 600,000 SF to 2 5 million
SF,
C Other developments in El Segundo which add up to a potential for future
development of approximately 12 million SF,
030
A L. mi, ,A. "TT, VARTNERSH IP INLLI'N,, .RESTOFF & K, NST ON \ PRO F5 CI OVAL LAW LORPO RAT I OF
James M Hansen
June 25, 2002
Page 2
D The impact of the Playa Vista site, now that it is being constructed,
E The currently proposed Hahn master plan for LAX, which may change
circulation patterns in El Segundo;
F In connection with the Hahn plan, the possible rail connection from the
GreenLine Station on Nash Street to the Manchester Square area in Los Angeles (see.the Los
Angeles Business Journal article from the week of June 24, 2002) and whether and by how much
such a project would impact the City's traffic circulation patterns and congestion
G The possible conversion of Nash and Douglas back to 2 -way traffic and the
impacts this conversion will have on the traffic carrying capacity of those streets and impact of
conversion on at least eight (8) nearby intersections,
H The prospect of a $100 million 6 -lane extension of Airport Boulevard to
Imperial Boulevard via a tunnel (see the Daily Breeze news article on April 14, 2002), as part of
the Playa Vista mitigation measures (which should be thoroughly reviewed and analyzed),
I. Whether Atwood Way should (or can) be widened in order to allow greater
access to the 105 freeway onramp'� And,
J Whether the 105 freeway onramp should (or can) be widened9
2 In this regard, we urge two specific goals
A First, the Circulation Element Update should contain sufficient mitigation
measures such that any significant and adverse traffic and air pollution impacts can be mitigated
to levels that are "less than significant " The correlative point is that the EIR for the Circulation
Element Update should not require a Statement of Overriding Considerations in order to be
adopted by the City Council
B Second, the goal of the Updated Circulation Element should be to meet or
exceed the City's currently stated goal of having its streets operate at Level of Service D or
better
03i
James M. Hansen
June 25, 2002
Page 3
3 We also have these questions
A. What is the status of the Circulation Element Task Force9 Is the current Task
Force still viable? It has not met since October of last year If the current Task Force continues
in place, when is the next meeting? If not, will there be a vehicle for continued input by the
stakeholders and other interested citizens? If a new Task Force is created, when will it be formed
and who will be its members9
B. What is the status of the City's budgeting process for updating the Circulation
Element and preparing the associated EIR?
C What will be the City's policy for considering or deferring consideration of
major projects during the time that the Circulation Element is being updated but has not yet been
approved9 And,
D How long does the City expect the process to take?
Thank you for the opportunity to provide you with our comments and concerns We look
forward to working with you on this matter
Very truly yours,
0
Nelson E Brestoff
Attorneys for Kilroy Realty Corp.
NEB ak
Via US Mail
Mark D Hensley
City Attorney
350 Main Street
El Segundo, California 90245
cc Client
03�
STAFF REPORT August 6, 2002
EXHIBIT C
SUMMARY OF PUBLIC COMMENTS RECEIVED AT THE SCOPING MEETINGS
• Eliminate unbuilt streets from Master Street Plan
• Revise floor area ratios (Fares) in Land Use Element Suggestions
included looking at residential as well as commercial densities, not dust
MU -N zone
• Update process should address goals of existing Land Use Element,
without re- opening Land Use Element
• Institute a building /entitlement moratorium until update process is
completed
• Study corridor delay and not dust single intersection impacts
• Study possible increased density in Smoky Hollow
• Study width of residential streets and residential traffic delays
• Study pedestrian and other non - vehicle circulation provisions such as
bikeways
• Analyze full build -out of City as allowed by the General Plan Land Use
Element as opposed to previous assumption of 20% build -out
• Analyze carrying capacity of streets to determine the level of development
the streets can support
• Define community goals of Circulation Element first, and then develop a
plan to fit the goals
• Traffic analysis should be based on worst -case scenario or peaks and not
averages
• Examine use of alternative methods for measuring impact (i e , expected
delay instead of Level of Service (LOS))
• Analyze LAX expansion, Playa Vista, Air Force Base and possible
Honeywell site redevelopment
• Use historical development rates to determine build -out rates Take into
account business cycles
• Eliminate "significant impacts" from the plan
• Study grade separation and pedestrian overpasses
• Widen Atwood Way
• Add more mitigation measures
• Study use of trip caps to control development
• Find consultants who have worked in similar communities with many
"pass -thru" trips
P \Planning 8 Building Safety \PROJECTS \576 - 599 \EA - 579 \6 -6 -02 ais -2a Exh C doc
033
Exhibit D
MEMO
To Mayor Gordon and Council Members
Mary Strenn, City Manager
From- Mark D Hensley, City Attorney
Cc James Hansen, Director of Community, Economic and Development
Services
Date July 30, 2002
Re Circulation Element Overview
Overview
In response to the Council's request at its May 7, 2002 Council Meeting, set forth
below is a brief outline of the legal requirements of a general plan and the elements
thereof, including the land use and circulation elements In general, the circulation
element is required to correlate with the land use element of the general plan and assess,
at the time of its adoption, the adequacy of the current traffic system and trends related to
traffic issues It is not required that a circulation element solve traffic problems
identified in the element However, as a policy matter the Council can adopt a circulation
element that contains specific solutions to identified problems Generally speaking,
courts are required to defer to your judgment as to whether the circulation element is
"correlated" with the land use element
Discussion
All cities are required to adopt a general plan Government Code Section 65300,
Cities are not required to update, revise or amend their general plan on any particular
schedule, with the exception of the housing element and therefore have discretion as to
when to undertake any update, revision or amendment so long as the plan does not
become obsolete De Vita v County of Napa (1995) 9 Cal 4`i' 763, 792, Garat v City of
Riverside, (1991) 2 Cal App 4`h 259, 296 There are seven mandated elements of a
general plan - a land use element, a circulation element, a housing element, a
conservation element, an open -space element, a noise element, and a safety (natural
disasters) element These elements are supposed to be " integrated, internally
consistent and compatible policies of the agency " Government Code Section
653005 The degree of specificity and detail for each element is dependent on local
23099,00002- 1277423 L 034
conditions and circumstances Government Code Section 65301 (c) For example, if a
community has little in the way of natural resources (forests, soils, rivers, harbors,
fishenes, wildlife, etc as set forth in Government Code Section 65302(c)), then the
agency would have likely have a minimal conservation element in its general plan
Land Use and Circulation Elements
The main general plan elements that have been identified by the Council for
review and potential revision are the land use and circulation elements Government
Code Section 65302 requires that the circulation element correlate to the land use
element and that each element analyze the following issues
"The general plan shall consist of development policies The plan shall include
the following elements
(a) A land use element which designates the proposed general distribution
and general location and extent of the uses of the land for housing, business,
industry, open space, including agriculture, natural resources, recreation, and
enjoyment of scenic beauty, education, public buildings and grounds, solid and
liquid waste disposal facilities, and other categories of public and private uses of
land The land use element shall include a statement of the standards of
population density and building intensity recommended for the various districts
and other territory covered by the plan
(b) A circulation element consisting of the general location and extent of
existing and proposed mayor thoroughfares, transportation routes, terminals, and
other local public utilities and facilities, all correlated with the land use element
of the plan "
Current case law indicates that a public agency's adoption of a circulation
element will be upheld so long as there is evidence that it correlates to the land use
element and shows trends in circulation and evidence of how changes in land use might
affect the traffic or other circulation and transportation concerns See, e g , Twain Harte
Homeowners Assn V County of Tuolumne, (1982) 138 Cal App 3d 664 Specifically,
the Twain Harte Court found that the circulation element should attempt to describe or
discuss the changes or increases in demands on the various roadways or transportation
facilities as a result of changes in uses of land which will or may result from
implementation of the general plan, including the land use element Twain Harte at 701
The Court recommended use of the State Office of Planning and Research guidelines to
determine whether a circulation element has been properly adopted, including the
following items
" assessment of the adequacy of the existing street and highway system and the
need for expansion and improvements, trends in vehicle registration (by total and
household average), trends in non -local traffic related to tourism, employment and
23099 - 00002 - 1277423 l
035
shopping, and trends in traffic volume in relation to street and highway capacities
(e g , average daily traffic, peak hour volumes, seasonal fluctuations) "
Twain Harte at 702 However, a circulation element is not required to contain specific
land use and traffic inventories and data nor specific solutions to problems identified in
the plan Twain Harte at 701
However, there may not be direct, explicit contradictions between the circulation
and land use elements, readily apparent from the face of the general plan In Concerned
Citizens of Calaveras County v Board of Supervisors, (1985) 166 Cal App 3d 90, the
Court found the County's circulation element was not correlated with its land use element
because the plan contradicted itself by stating that the county road system would be able
to accommodate projected surges in traffic while simultaneously making statements that
"problems will surface in future years as homes and businesses are constructed" primarily
due to a lack of transportation improvement funding Concerned Citizens at 98
In conclusion, California law does not require strict correlation between actual
and projected traffic conditions Nor does it require specific solutions to traffic problems
Rather, California law requires that cities identify traffic trends based upon reasonable
assumptions and identify circulation routes to deal with such trends and provide an
analysis of the likely impacts of current and projected traffic flows and projected changes
in land uses However, the Council has the authority to adopt a circulation element that
contains more specific findings and solutions to identified traffic problems Finally, as
adoption of a general plan is a legislative act, a court must find that the Council acted
arbitrarily, capriciously or without any evidentiary basis to set aside an amendment to the
City's general plan Hernandez v City of Encinitas (1999) 28 Cal, App. 41h 1048, 1070.
Other Required General plan Elements
As stated above, a general plan must also include housing, conservation, open
space, noise, and safety elements The City's housing element was certified by the State
Department of Housing and Community Development in 2001 Thus, there is no reason
to amend this element at this time The other elements would not appear to be materially
affected if the land use and circulation elements are amended However, Staff should
review these elements and amend such, if necessary, to correlate such with amendments
the Council may desire to make to the land use and circulation elements
23099 - 00002 - 1277423 1
Cl�(,
TO THE EL SEGUNDO CITY COUNCIL MEETING: August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commission & Boards
AGENDA DESCRIPTION: Consideration and possible action regarding the vacancies on both
the Planning Commission and LAXMAC, as well as the upcoming positions to expire on the
Capital Improvement Plan Advisory Committee (CIPAC)
RECOMMENDED COUNCIL ACTION
(1) Direct Staff to open the recruitment process for the open positions on the Planning
Commission and LAXMAC, and the upcoming positions on the CIPAC
(2) Alternatively, discuss and take other action related to this Item
BACKGROUND & DISCUSSION- Due to the resignation of Planning Commissioner Rickard and
Committee Member Kenton, there now exist openings on the Planning Commission and
LAXMAC, respectively
Further, two positions will come open in November 2002 on the CIPAC
For all positions, a Notice of Recruitment will be posted at City Hall and the El Segundo
Public Library, on Community Cable and advertised in the El Segundo Herald, El Segundo
Chamber of Commerce office, the Joslyn Center and Clubhouse, on city's water bill, and on
the City's website at www.elsegundo.org
To apply to these positions, potential candidates will be requested to contact City Hall at
#524 -2302, for an application The deadline for filing applications Is 48 hours prior to the
posted interview date Interviews of candidates are set by the City Council when a sufficient
number of candidates have applied to a position
Applications will be made available at the City Hall Administrative Offices, the Library, the
Chamber of Commerce, Joslyn Center, George E. Gordon Clubhouse, the City's website or,
upon request, will be mailed to Interested persons
ATTACHED SUPPORTING DOCUMENTS None
FISCAL IMPACT N/A
ORIGINATOR Julia O Abreu, Executive Assistant Date. July 23, 2002
REVIEWED BY Mary �Strenn, City Manager
11W 96IA VWY Yon PlnnmpL MAC CIPAC dw
Date July 23, 2002
03'7 3
EL SEGUNDO CITY COUNCIL MEETING DATE. August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Reports of
Committees, Commissions, and Boards
AGENDA DESCRIPTION
Consideration and possible action regarding recommendations by the Capital Improvement
Program Advisory Committee (CIPAC) for the fiscal year 2002 -03 Capital Improvement
Program 9 - (No Fiscal Impact)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Receive CIPAC recommendations, (2) Alternatively discuss and
take other action related to this Item
BACKGROUND & DISCUSSION,
The CIPAC has reviewed Capital Improvement Project requests from City Departments
and the public, and has submitted Its recommendations for City Council funding
consideration in fiscal year 2002 -03
Mr Mike Rotolo, Chairman of the CIPAC, will be making a brief oral presentation regarding
the Committee's recommendations
ATTACHED SUPPORTING DOCUMENTS-
None
FISCAL IMPACT-
Capital Improvement Program-
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: No
ORIGINATED BY: ax � DATE: July 30, 2002
Andres Santamaria, Director of Public Works
GO C% AUGUST 0607 (TueWay 07 3002110D A M)
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
0612212002 THROUGH 071512002
Date
6/25/02
6/25/02
6/26/02
6/27102
7/3/02
7/3102
7/3/02
6/22- 0715/02
Payee Amount Description
Federal Reserve
Federal Reserve
Health Comp
PGC El Segundo LLC
Health Comp
Employment Development
IRS
Workers Comp Activity
DATE OF RATIFICATION: 07/16/02
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
45000
Employee Savings Bonds EE
20000
Employee Savings Bonds I
27580
Weekly claims 6/21
34,029 81
Golf Course Payroll Transfer
44360
Weekly claims 6/28
36,484 80
State Taxes PR 1
191,891 08
Federal Taxes PR 1
20,527 72
SCRMA checks issued
284,302 81
J
Date
Date
Date
284,302.81
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
040
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041
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
07/612002 THROUGH 07/26/2002
Date
7/8/02
7/8/02
7/10/02
7/10/02
7112/02
7/15/02
7/17/02
7/18/02
7/18/02
7122102
7/22/02
7125/02
7/6- 07/26/02
Payee Amount
Federal Reserve
Federal Reserve
Health Comp
West Basin
PGC El Segundo LLC
US Bank
U.S Bank
Employment Development
IRS
Federal Reserve
Federal Reserve
Health Comp
Workers Comp Activity
DATE OF RATIFICATION: 08/06/02
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
Description
25000
Employee Savings Bonds EE
20000
Employee Savings Bonds 1
81260
Weekly claims 7/5
800,640 16
H2O Payment
32,887 68
Golf Course Payroll Transfer
284,929 03
ABAG payment
100,000 00
ABAG payment
35,316 30
State Taxes PR 2
183,045 25
Federal Taxes PR 2
55000
Employee Savings Bonds EE
15000
Employee Savings Bonds 1
1,47684
Weekly claims 7/19
35,016 18
SCRMA checks issued
1,475,274 04
aG uv
Date
7 722 -0.2-
Date
7.30a
Dafe
1,475,274.04
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
04A21
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 2, 2002 - 5 00 P.M
5 00 P M SESSION
CALL TO ORDER - Mayor Gordon at 5 00 P M
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Gaines -
Present
Council Member McDowell -
Present
Council Member Wernick -
Present
CLOSED SESSION
The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code
Section §54960, et seq ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with
the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code
Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 City of El Segundo v South Bay Regional Public Communications Authority LASC, YC040688
2 Southern California Edison v State of California, Department of Transportation, LASC
YC043605
3 City of El Segundo v Stardust West, LASC YC031364
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -3- potential cases (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -3- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — One (1) Matter
1 Conference with City's Labor Negotiator, City Manager, regarding Management/Confidential
employee group (unrepresented)
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
SPECIAL MATTERS — None
Council recessed at 6.55 P M
1 0 s 6
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 2, 2002 — 7 00 P M
7 00 P M SESSION
CALL TO ORDER - Mayor Gordon reconvened in Open Session at 7 00 P M
INVOCATION - Father Jim Anguiano of Saint Anthony Catholic Church
PLEDGE OF ALLEGIANCE — Council Member John Gaines
PRESENTATIONS —
(a) Mayor ProTem Jacobs presented a Commendation to Don Carter, as outgoing
Member of the Library Board of Trustees
(b) Council Member McDowell presented Commendations in recognition of the Election
volunteer workers for their valuable services rendered to the City of El Segundo
during the June 18, 2002 Special Municipal Election
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Gaines -
Present
Council Member McDowell -
Present
Council Member Wernick -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf
of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the
City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are
welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will
respond to comments after Public Communications is closed
Robert Ackerman, Westchester resident, asked the Council to continue to support opposition to the
new LAX Master Plan introduced today
Mark Rener, resident, spoke regarding LAX issues
A PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE 5/0
2 04,i
B. SPECIAL ORDERS OF BUSINESS
1 Consideration and possible action regarding a Resolution reciting the fact of the Special
Municipal Election held on June 18, 2002 declaring the results
City Attorney Mark Hensley read the following
RESOLUTION NO 4263
A RESOLUTION DECLARING THE RESULTS OF THE SPECIAL MUNICIPAL ELECTION
HELD JUNE 18, 2002
MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to adopt
Resolution No 4263 declaring the results of the Special Municipal Election held June 18,
2002 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
C UNFINISHED BUSINESS
Consideration and possible action on a presentation by the MWW Group, Shute, Mihaly &
Weinberger and Urban Dimensions on work related to the City's efforts regarding the Los
Angeles International Airport (LAX) Master Plan
Council Received and Filed the report
Mayor Gordon read a statement he made at the July 2, 2002 press conference announcing
the "New" LAX Master Plan
D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
2. Consideration and possible action regarding facility use requests by West Coast Baseball
and Science Enrichment Services Adventure Day Camp at Recreation and Library Park
facilities for summer recreation programming
Along with development of facility use requests also incorporate a fee wavier policy
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
(1) summer 2002 facility use for recreation programming on park facilities from Total Baseball,
Agreement No 3029 and Science Adventure Day Camp, Agreement No 3030, (2) authorize
City Manager to execute agreements in a form approved by the City Attorney incorporating
the terms also assists with the development of facility use requests and incorporate a fee
wavier policy MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
E CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
3 Approved Warrant Demand Register and authorized staff to release Warrant Numbers
2526147 to 2526522 on Register No 18 in the total amount of $979,919 09 and Wire
Transfers from 06/08/2002 through 06/21/2002 in the amount of $1,051,550 43 Ratify
3
045
Payroll and Employee Benefit checks, checks released early due to contracts or
agreement, emergency disbursements and /or adjustments; and wire transfers
4 PULLED BY CLERK MORTESEN
5 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
6 PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES
7 Accepted the work for Freedom Park improvements — Project No PW 01 -02 — Approved
Capital Improvement Program (Final Contract Amount $331,989 30) Authorized the City
Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office
8 Approved the purchase of equipment and software for Geographic Information
Systems (GIS) use - (Fiscal Impact $17,000 00) Transferred $17,000 to the Capital
Outlay account from costs savings in the GIS Professional and Technical Services
contract to cover the cost of the items
9 Accepted the project for construction of Manposa Avenue storm drain (700 block of
West Manposa Avenue) — Approved Capital Improvement Program — Project No PW
02 -02 (Contract Cost $117,524 00) Approved Change Order No 1 in the amount of
$2,570 00, Authorized the City Clerk to file the City Engineer's Notice of Completion in
the County Recorder's Office.
10 Adopted plans and specifications for the replacement of a water line in Pine Avenue,
between the alley east of Richmond Street and Penn Street — Approved Capital
Improvement Program — Project No PW 02 -06 (Estimated Cost $288,000 00)
Authorized staff to advertise the projects for the receipt of construction bids
11 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
12 Adopted plans and specifications for Imperial Avenue Vista landscape and related
improvements (400 block of East Imperial Avenue) — Approved Capital Improvement
Program — Project No PW 01 -18 (Estimated Cost $72,000 00) Authorized staff to
advertise the project for receipt of construction bids
13 Adopted plans and specifications for 2001 -2002 Slurry Seal of Various Streets —
Approved Capital Improvement Program — Project No. PW 01 -20 (Estimated Cost
$155,000 00) Authorized staff to advertise the project for receipt of construction bids
14 Adopted plans and specifications for City Hall Improvements, Phase 1 — Approved
Capital Improvement Program — Project No 01 -17 (Estimated Cost $386,50000)
Authorized Staff to advertise the project for receipt of construction bids
15 Approved Agreement No 3025 with JCM Facilities Planning and Management for
professional architectural services for the installation of one (1) interior elevator at City
Hall — Approved Capital Improvement Program — Project No PW 02 -10 (Estimated
Cost of Service $22,255 00) Authorized the City Manager to execute a standard
consultant agreement on behalf of the City
4
16 PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL DUE TO A
POSSIBLE CONFLICT OF INTEREST
17 Approved Amendment D to the City's employment Agreement No 2630 with the City
Manager granting a salary increase effective July 1, 2002 and authorized the
Administrative Services Department to implement the necessary salary adjustments
18 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
Consent Agenda items, 3, 7, 8, 9, 10, 12, 13, 14, 15, and 17 MOTION PASSED BY UNANIMOUS
VOICE VOTE 5/0
CALL ITEMS FROM CONSENT AGENDA
4 Approve City Council Meeting Minutes of June 19, 2002
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve the
City Council Meeting Minutes of June 19, 2002 as amended MOTION PASSED BY UNANIMOUS
VOICE VOTE 510
5 Authorize staff to solicit proposals from qualified firms to prepare a Reclaimed and Potable
Water and Sewer Rate Study (Total Estimated Cost $75,000)
MOVED by Council Member Wernick, SECONDED by Council Member Gaines to authorize staff to
solicit proposals from qualified firms to prepare a Reclaimed and Potable Water and Sewer Rate
Study (Total Estimated Cost $75,000) MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
6 Receive and file the monthly status report on Capital Improvement Program Projects
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to receive and
file the monthly status report on Capital Improvement Program Projects MOTION PASSED BY
UNANIMOUS VOICE VOTE 5/0
11 Award Contract to Mel Smith Electric, Inc, for Recreation Park Electrical Upgrades,
Phase I and Phase II — Project No PW 01 -05 (Fiscal Impact $497,000 00) Authorize the
City Manager to execute the contract on behalf of the City, Authorize $35,000 00 for
construction contingencies, Appropriate an additional $68,000 00 for this project,
MOVED by Council Member Wernick, SECONDED by Council Member Gaines to approve
Contract No 3026 to Mel Smith Electric, Inc , for Recreation Park Electrical Upgrades, Phase l and
Phase II — Project No PW 01 -05 (Fiscal Impact $497,000,00) Authorize the City Manager to
execute the contract on behalf of the City, Authorize $35,000 00 for construction contingencies,
Appropriate an additional $68,000 00 for this project MOTION PASSED BY UNANIMOUS VOICE
VOTE 5/0
16 Approve payment of $16,170 86 to Southern California Edison Company for relocation of
streetlights on Sepulveda Boulevard
5 047
MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Gaines to approve payment
of $16,170 86 to Southern California Edison Company for relocation of streetlights on Sepulveda
Boulevard MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES MAYOR GORDON,
MAYOR PROTEM JACOBS, COUNCIL MEMBERS GAINES AND WERNICK NOES NONE
NOT- PARTICIPATING COUNCIL MEMBER MCDOWELL 4/0/1
17 Approve Professional Services Agreement No 3027 implementing the Community
Development Block Grant (CDBG) Home Delivered Meals Program between the City of El
Segundo and Oldtimers Foundation, a California non - profit organization for an amount not
to exceed $16,000 (plus client donations of approximately $9,000 annually) Contract
period- July 8, 2002 through June 30, 2003 with an option for annual review and renewal
not to exceed a total of three years Authorize the Mayor to execute said Agreement
MOVED by Council Member Werrnck, SECONDED by Council Member McDowell to approve
Professional Services Agreement No 3027 implementing the Community Development Block
Grant (CDBG) Home Delivered Meals Program between the City of El Segundo and Oldtimers
Foundation, a California non - profit organization for an amount not to exceed $16,000 (plus client
donations of approximately $9,000 annually) Contract period July 8, 2002 through June 30,
2003 with an option for annual review and renewal not to exceed a total of three years Authorize
the Mayor to execute said Agreement MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
NEW BUSINESS —
19 Consideration and possible action regarding approval of conceptual design for the
Recreation Park Master Plan and Community Center design
Council consensus to request that additional classroom space be provided, possibly '/2 of the
open patio space on the 2nd floor and to open a thirty (30) day public input period to receive
comments, Agendize this item for the Council Meeting of August 20, 2002
20 Consideration and possible action regarding the adoption of FY 2002 -03 Estimated
Revenue and Appropriation Assumptions
Consensus to direct staff to proceed with FY 2002 -2003 Estimated Revenue and Appropriation
Assumptions
21 Consideration and possible action regarding a lease agreement between the City of El
Segundo and AT &T Wireless allowing the construction and operation of wireless
communications equipment within the city facility located at 400 Lomita Street
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to authorize the
City Manager to execute a memorandum of lease and a Lease Agreement No 3028 between the
City of El Segundo and AT &T Wireless MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
22 Consideration and possible action regarding appropriation of funds to pay for the balance
of the 2001 -2002 Amalgamated System Sewage Charges ($651,000) and regarding
6
048
award of contract to RBF Consulting to provide professional services in the auditing of the
Amalgamated System Sewage Charges on a single- source basis (not to exceed $20,000)
Pulled by City Manager.
F REPORTS — CITY MANAGER — NONE
G REPORTS — CITY ATTORNEY — Authorized to file civil code enforcement actions against
the property owners at 332 East Imperial Avenue and 528 Standard Street with respect to
code violations
H REPORTS — CITY CLERK
23 Consideration and possible action regarding cancellation of the July 16, 2002 Council
Meeting
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
cancellation of the July 16, 2002 City Council Meeting MOTION PASSED BY THE FOLLOWING
VOICE VOTE AYES MAYOR GORDON, MAYOR PROTEM JACOBS, COUNCIL MEMBERS
GAINES AND MCDOWELL NOES COUNCIL MEMBER WERNICK 4/1
REPORTS — CITY TREASURER — NONE
J REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell — NONE
Council Member Gaines — Spoke about the forming of an electrical coalition and the
homeland security seminar
Council Member Wernick — Attended the Santa Monica Bay (Save the Bay) meeting
Mayor Pro Tem Jacobs — Request to agendize a resolution dealing with the potential loss of
Harbor UCLA Medical Center
Mayor Gordon —
24 Consideration and possible action regarding the increase in odors from the Hyperion
Wastewater Treatment Plant
Judith Wilson, Director of the Bureau of Sanitation, City of Los Angeles, spoke regarding billing
and the increase in the sewage being treated She suggested that hazardous waste is being
illegally discharged into the sewer system from El Segundo Requested the analysis of the
material to help track the culprit
Joe Mundine, Hyperion Plant Manager, reported that his staff has identified potential sources in the
plant that may be causing some problems A new system is being installed to help alleviate the
problem
0 4
Council consensus to direct the City Attorney to investigate all means to find and prosecute the
violator, and cooperate with the Hyperion staff to isolate the problem
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf
of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the
City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are
welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will
respond to comments after Public Communications is closed
Carol Well, resident, spoke regarding the proposed plans for the Community Center She stated
that no one who she has spoken to has expressed desire to have indoor basketball courts At the
meetings she attended no one said anything about basketball courts Meeting attendees
expressed their opinions and desires to have more classrooms, activity rooms and fine arts
centers
Peggy Tyrell, resident, agreed with Ms Well
Donna West, resident, agreed with Ms Well
Brian Crowley, resident, made comments regarding the recent election and campaigning
Gail Church, resident, spoke regarding the Community Center project, and that the concerns of the
people who attended the workshops are not being listened to
MEMORIALS - Peter Odabatian
CELEBRATION — The birth of Jake, son of Linda and John Wolin,
CLOSED SESSION - None
ADJOURNMENT at 10 15 P M
Cindy Mortesen, City Clerk
8 �ft5f1
MINUTES OF THE
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, JULY 3, 2002 — 7 15 A M
HILTON GARDEN INN, MARIPOSA MEETING ROOM - 2100 EAST MARIPOSA AVENUE
EL SEGUNDO, CA
7 15 A.M SESSION
CALL TO ORDER Mayor Gordon at 8:15 A M
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Gaines -
Present
Council Member McDowell -
Present
Council Member Wernlck -
Present arrived at 9 40 A M
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf
of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the
City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are
welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will
respond to comments after Public Communications is closed
Brian Crowley, resident, questioned the Fire Station 2 location and asked if the planned soccer fields were in the
budget
A SPECIAL ORDERS OF BUSINESS —
Status Reports from Staff on Current Approved Projects
City Manager's Off c
fi1111111111111WAZ/
Administrative Services
1 Combination In- house /Contracted Risk Manager split
2 Recreation Park computer network Infrastructure
3 Prepare budget summary
4 Organize current Fixed Asset information and begin to collect information on City
Infrastructure in preparation for GASB 34
5 Continuing interactive development of the El Segundo website
051
City Clerk
1 Development of a Records Retention Schedule —three departments in conjunction
with Document Imaging Phase I
Community, Economic & Development Services
1 Downtown Development Financial Analysis
2 LA AFB SAMS Project
3 LA AFB Reuse Specific Plan
4 EIR for LA AFB Specific Plan
5 BID Formation Services
6 Multi- Department Intern Program
7 Preliminary Design Study for parking garage
8 Downtown Parking Garage Design
Fire Department
1 Fire Station No 2
2 Self- Assessment
3 Automatic External Defibrillator (AED) Program
4 Fire Prevention Bureau Cadet Program
Library
1 Innopac Network Upgrade - Phase II
2 Sunday Hours 1 -5p m
Police Department
1 School Drug Abuse Prevention Education Program
2 Police Officer Recruitment/Promotionai Program
Public Works
1 Maintenance Facility Exhaust System
2 Water Main Replacement
3 Sewer Structures Lining
4 PD Air Conditioning
5 PD Heating Replacement
6 Various Sidewalk Construction
7 Duley Road Reconstruction
8 Sepulveda Blvd Landscaping
9 Sepulveda Blvd Signal Modifications
10 Sewer PS 4 (Kansas & Holly), 5 (Center & Oak) & 6 (Palm & California) Rehab
11 PS 16 (Holly & Eucalyptus)
12 Sewer Main Repair
13 Acacia Park Irrigation System
14 Library HVAC Replacement
05,2 2
Recreation & Parks
1 Recreation Park Electrical Upgrades — Phase 2
2 Skateboard Park
3 Community Center
4 Washington Park (Freedom & Independence Parks)
5 Camp Eucalyptus
6 Janitorial Service at Urho Saari Swim Stadium
7 Urho Saari Swim Stadium Extended Hours (Sunday)
II Strategic Planning Session to discuss and prioritize the following projects
City Manager's Office
1 RSI Construction Management Contract Support
2 LAX
Administrative Services
1 City Hall Elevator
2 Streaming Video of City Council Meetings
3 Appraisal /Implementation Services for GASB # 34
4 Risk Management Enhancement Program Contract Services
5 Information Systems Project Management Consulting Support
6 AB990 Sales & Use Tax Implementation and Training Program
7 City wide Telephone Customer Service Training
8 Tuberculosis and Hepatitis B testing and inoculations
Non Department
1 Intern Program
City Clerk
1 Outsourcing — integration of scanned documents into imaging and records
management system
2 Opto -Mark System for ballot counting
Community, Economic & Development Services
1 Circulation Element Update
2 Downtown Construction and Mitigation Information Program
3 Permit Issuance over the City Website
Fire Department
Self- Assessment process
Fire Station No 2
05 0 3
Police Department
1 Update of Radio Frequencies — Consulting Services
2 Consulting Services for Computer Aided Dispatch (CAD) and Records
Management System (RMS)
3 9 -1 -1 for Kids
4 Records Scanning & Retention
5 Motorola Radio Maintenance Contract Renewal
Public Works
1 Annual Water Main Replacement
2 Street Lights — Nash Street — Park Place
3 Maintenance Facility Roof Structure
4 New Sidewalks
5 Street Improvements — 500 Block East Sycamore Ave
6 Sewer Pump Station No 9 (Kansas & El Segundo)
7 Sewer Pump Station No 1 (Acacia Park)
8 Storm Water Pump Station No 16 (Holly & Eucalyptus)
9 Sewer Pump Station No 7 (Palm & Virginia)
10 Sewer Pump Station No 8 (Center & Franklin)
11 Annual Sewer Main Repair
12 Trash Receptacle Maintenance
13 Maintenance E O C Telephone Equipment
14 Annual Maintenance of circulation, filtration and heating system at Urho Sam
Plunge
15 Annual Maintenance of 5 building sprinklers
16 Engineering Consultant
17 Project Inspector Consulting Services
18 GIS /Auto -CAD Implementation Consulting Services
19 GID /Auto -CAD Implementation part-time assistance (GIS)
20 Maintenance roll -up doors and gates at Police, Fire and City Maintenance
21 Scanning Existing Maps for GIS input and preservation of original map data
22 Water /Wastewater Telemetry
23 Storm Drain 300 Block Virginia
24 Lakes Parking Lot Landscaping
25 Recreation Park Water /Sewer Line Replacement
Recreation & Parks
1 Aquatic Master Plan
2 Community Center
3 Recreation Parks Playgrounds
Library
1 Library Meeting Rooms
2 Library Sign on Main & Mariposa
051-11 4
Projects Considered by CIPAC but Not Recommended
1 City Hall Window Replacement
2 Council Chambers Restoration
3 Recreation Park Horseshoe /Shuffleboard
4 Recreation Park Parking Lot
5 Storm Drain — Alley North of Grand Avenue
6 Storm Drain — Alley North of Holly Avenue
7 Storm Drain — 400 Block of Holly Avenue
8 Standby Generator— New Community Center
9 Flashing Red Lights — Main Street/Maple Avenue
Council discussed and rated the projects
ADJOURNMENT at 11 30 A M
Cindy Mortesen, City Clerk
CJ��J
5
EL SEGUNDO CITY COUNCIL MEETING DATE- August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION.
Consideration and possible action regarding the renewal of agreements for the Joint Use of
Video Studio & Equipment, and for the Library Systems Affiliation Agreement between the
City of El Segundo and the El Segundo Unified School District for a period of five years
1) Approve the Second Amendment to the Joint Use of Video Studio & Equipment contract
agreement #1713 beginning September 12, 2002 and ending on September 11, 2007,
2) Approve the Eighth Amendment to the Library Systems Affiliation Agreement contract
agreement #2132 beginning October 1, 2002 and ending September 30, 2007,
3) Authorize the Mayor to execute both contract agreements on behalf of the City,
4) Alternatively, discuss and take other action related to his item
BACKGROUND & DISCUSSION-
The Joint Use of Video Studio and Equipment began April 20, 1982, for a 20 year agreement
and was amended once on May 23, 1995 The Library Affiliation Agreement began
December 3, 1991, and an Addendum was added on January 18, 1994 Since then it has
been amended seven times for a total of an eleven year agreement
(Continued)
ATTACHED SUPPORTING DOCUMENTS'
A The Joint Use of the Video Studio and Equipment dated 4/20/82 and amendment 5/23/95
B The Library Systems Affiliation Agreement of 12/3/91, the Addendum of 1/18/94, and
subsequent amendments (2 -7) to the Library Systems Affiliation Agreement
FISCAL IMPACT.
Operating Budget Library, $215,000
Amount Requested. Library: $215,000
Account Number: Library: 6103
Project Phase Five Year Agreement
Appropriation Required: _Yes X No
M'M
AM
Director
-7/aq/oZ
REVIEWED BY. DATE:
Mary Stre City Manager
056
EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION.
Consideration and possible action regarding the renewal of agreements for the Joint Use of
Video Studio & Equipment, and for the Library Systems Affiliation Agreement between the
City of El Segundo and the El Segundo Unified School District for a period of five years
COUNCIL
1) Approve the Second Amendment to the Joint Use of Video Studio & Equipment contract
agreement #1713 beginning September 12, 2002 and ending on September 11, 2007,
2) Approve the Eighth Amendment to the Library Systems Affiliation Agreement contract
agreement #2132 beginning October 1, 2002 and ending September 30, 2007,
3) Authorize the Mayor to execute both contract agreements on behalf of the City,
4) Alternatively, discuss and take other action related to his item
BACKGROUND & DISCUSSION-
The Joint Use of Video Studio and Equipment began April 20, 1982, for a 20 year agreement
and was amended once on May 23, 1995 The Library Affiliation Agreement began
December 3, 1991, and an Addendum was added on January 18, 1994 Since then it has
been amended seven times for a total of an eleven year agreement
(Continued)
ATTACHED SUPPORTING DOCUMENTS:
'A The Joint Use of the Video Studio and Equipment dated 4/20/82 and amendment 5/23/95
B The Library Systems Affiliation Agreement of 12/3/91, the Addendum of 1/18/94, and
subsequent amendments (2 -7) to the Library Systems Affiliation Agreement
Operating Budget: Library: $215,000
Amount Requested: Library: $215,000
Account Number: Library: 6103
Project Phase. Five Year Agreement
Appropriation Required: _Yes X No
Director
DATE:
_71,,-1,-i1o2_
DATE:
o-/�
056
.■
Background & Discussion Continued:
The El Segundo Community Cable is a division of the El Segundo Recreation & Parks
Department It serves the residents of El Segundo by providing Time Warner cable customers
with live coverage of municipal meetings, local educational and community events, a
community bulletin board, special interest programs, and offers instructional workshops A
commitment to provide interested high school students with a thorough learning experience
in cable studio operations has been established through this program, with some students
taking on part-time positions after they finish instructional units
The Community Cable Division budget is $380,400 per year The use of the Cable TV Studio
at the high school is a component of the City /School District's Joint Use Agreement Currently,
the facility is being renovated by the School District
The El Segundo Public Library Department is responsible for the administration of the four
school branch libraries located on the campuses of the High School, Middle School, Richmond
St Elementary School, and the Center Street Elementary School The library provides
centralized ordering and processing of all school libraries' materials, manages the part-time
library staff at each facility, contributes to the material collections, and maintains the INNOPAC
network system, a shared electronic database for all collections and patron records
The School District is responsible for the position of the District Librarian, maintaining a
delivery system for the exchange of materials, providing funds for the purchase of materials,
and overseeing capital improvement projects such as the recent renovations at all four
facilities The District maintains all library computer systems except the INNOPAC system
Both agreements have a five year renewal Staff recommends that the Mayor execute the
agreements on behalf of the City
05 ;
SECOND AMENDMENT TO
AGREEMENT NO. 1713 BETWEEN
THE CITY OF EL SEGUNDO AND
THE EL SEGUNDO UNIFIED SCHOOL DISTRICT
THIS SECOND AMENDMENT ( "Amendment ") is made and entered into this day of
August 2002, by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation ( "CITY "), and the EL SEGUNDO UNIFIED SCHOOL DISTRICT, a public school
district organized pursuant to provisions of the California Education Code ( "DISTRICT ")
1 Section 1 of Agreement No 1713, adopted April 20, 1982 and amended by No 1713A,
adopted May 23, 1995 (collectively "Agreement "), is amended to read as follows
"1 The term for this Agreement is for five (5) years beginning September 12,
2002 and ending on September 11, 2007. Either Party may terminate this
Agreement, with or without cause, upon giving the other one hundred twenty
(120) days' written notice. The Agreement will terminate upon expiration of the
one hundred twenty (120) days "
2 Section 8 of the Agreement is amended to read as follows
118 The parties agree as follows
A City indemnifies, will defend, saves and holds the District, its elected and
appointed officials, employees, and agents harmless from all claims or liability for
personal injury, death, property damage or any other damages including, without
limitation, to suits for defamation, intentional or negligent infliction of emotional
distress and violation of civil rights, ansing from the City's operation of the Video
Studio, including, without limitation, its use of the Video Studio to produce and
distribute broadcasts over the El Segundo Community Cable Channel City's duty
to defend and indemnify District extends to claims or liability ansing from the acts
or statements of persons using the Video Studio or Community Cable Channel with
City's permission or authority
B District indemnifies, will defend, saves and holds the City, its elected
and appointed officials, employees and agents harmless from all claims or
liabilities for personal injury, death or property damage or any other damages
including, without limitation, to suits for defamation, intentional or negligent
infliction of emotional distress and violation of civil rights, ansing from the
District's use of the Video Studio, including, without limitation, its use of the
Video Studio to produce and distribute broadcasts over the El Segundo Community
Cable Channel for District Controlled or sponsored programming and activities
District's duty to defend and indemnify the City extends to claims or liability
Page 1 of 2
05b)
ansmg from the acts or statements of persons using the Video Studio or
Community Cable Channel with District's permission or authority "
3 The El Segundo Community Cable Video Studio (Video Studio) is defined as the
designated areas (see attachment A) in north end of El Segundo High School in building K
4 This Amendment may be executed in any number or counterparts, each of which will be
an original, but all of which together shall constitute one instrument executed on the same date
5 Except as modified by this Amendment, all other terms and conditions of the Agreement
will remain the same
CITY OF EL SEGUNDO,
a general law city
EL SEGUNDO UNIFIED SCHOOL DISTRICT,
a public school district
Mary Strenn, President
City Manager
ATTEST
Secretary
Cindy Mortesen,
City Clerk
APPROVED AS
Mark D Hensleh
By Z- i°/ i
K 1 H Berger,
Assistant City:
Page 2 of 2
051
AGREEMENT BETWEEN THE CITY OF EL SEGUNDO
AND THE EL SEGUNDO UNIFIED SCHOOL DISTRICT
FOR JOINT USE OF VIDEO STUDIO AND EQUIPMENT.
THIS AGREEMENT is made and entered into this 20th
day of Aoril , 1982, by and between the CITY OF EL SEGUNDO,
a municipal corporation, hereinafter referred to as "CITY", and
the EL SEGUNDO UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY,
hereinafter referred to as "DISTRICT".
WITNESSETH
WHEREAS, Education Code Section 10900 authorizes and
empowers school districts and cities to organize, promote and
conduct programs of community recreation; to establish systems
of playground and recreation; and acquire, improve, maintain
and operate centers within, or without the territorial limits
of the City; and
WHERAS, District owns, operates and maintains a Video
Studio located at the the E1 Segundo High School facility, 640
Main Street, E1 Segundo; and
WHEREAS, Section 6502 of the Government Code of the
State of California, authorizes two or more public agencies if
authorized by their legislative or other governing bodies to
jointly exercise any power common to the contracting parties;
and
WHEREAS, the maintenance and operation of a Video Studio
is a power common to City and District; and
WHEREAS, City and District have found it will be to
the public interest, economically and practicably to cooperate
with each other in regard to the educational and recreational
use of the aforementioned facility and therefore desire to enter
060
into an agreement pursuant to the provisions of Education Code
Section 10900;
NOW, THEREFORE, for and in consideration of the mutual
convenants and conditions contained herein, the parties hereto
agree as follows:
SECTION 1. This Agreement shall be for the term
of twenty years, commencing May 1 , 1982, and terminating
twenty years thereafter. Either party hereto may terminate this
Agreement, with or without cause, upon the giving of ninety days'
written notice of its desire to so terminate this Agreement.
Upon the giving of said notice and the expiration of ninety days,
this Agreement shall be of no further force or effect.
SECTION 2. The term "public, education, and recreation
programs and activities ", as used in this Agreement shall mean
those programs of education and recreation under the direction
and supervision of City and District.
SECTION 3. The City and District agree to jointly
utilize the Video Studio and equipment located at the aforementioned
school site for public, education, and recreation programs and
activities in accordance with a schedule acceptable to City and
District.
SECTION 4. City and District agree that each shall
be responsible for the actions of its employees at the aforementioned
facility and that each shall retain title to its equipment located
at said site and provide maintenance and insurance therefor.
SECTION 5. During the conduct of such programs and
activities, District may formulate and enforce such rules and
regulations as are acceptable to City, and are necessary to maintain
-2-
061
proper standards of conduct and safety at the aforementioned
facility.
SECTION 6. City shall repair, cause to be repaired,
or reimburse District for the cost of repairing damage to the
facility of the District during the period of use by City, except
where such damage may be attributed to ordinary or reasonable
use of such facility. District shall be responsible for normal
operation, maintenance and repair of the facility.
SECTION 7. City shall pay District on an "as billed"
basis the reasonable cost to District for use of District employees
and facilities. District shall pay City on an "as billed" basis
the reasonable cost to City for use of City employees and facilities.
SECTION 8. City hereby indemnifies and agrees to
save and hold the District, its officials, employees and agents
harmless from all claims or liability for personal injury, death
or property damage arising out of or in connection with the City's
operation of the Video Studio. District hereby indemnifies and
agrees to save and hold the City, its officers, employees and
agents harmless from all claims or liabilities for personal injury,
death or property damages arising out of or in connection with
the District's operation of the Vido Studio.
SECTION 9. City and District shall not permit any
person or organization to use any of the facilities, buildings
or accessories thereto where such use is inconsistent with the
provisions of Section 10900 through 10915 of the Education Code
of the State of California.
SECTION 10. The Superintendent of the District, and
the City Manager of the City are hereby authorized and directed
by the respective parties to develop necessary schedules and
-3-
0 CR;:
by the respective parties to develop necessary schedules and
details in connection with the operation of the facilities pursuant
to this Agreement which shall be consistent with the above - stated
purposes.
IN WITNESS WHEREOF, the parties hereto have executed
this Agreement as of the day and year first hereinabove written.
CITY OF EL fiK�GUNDO, a municipal corporatio
7�a'�61 By
Mayor
EL SEGUNDO UNIFIED SCHOOL DISTRICT OF
City Clerk LOS ANGELES COUNTY
(SEAL)
—4—
By BOARD OF TRUSTEES
By
By
¢ j
eside
4 owe �
Approved by the Board of Education
April 27, 1982
063
WNTRACTj
AMENDMENT 17 13 A
TO AGREEMENT FOR OW of FL1 SFnpDOr
JOINT USE OF VIDEO STUDIO AND EQUIPMENT
THIS AMENDMENT ("Amendment ") to the Agreement Between the City of El Segundo
and the El Segundo Unified School District for the Joint Use of the Video Studio and Equipment,
dated April 20, 1982, ("Agreement ") is entered into this 23rdday of May 1995 between
the City of El Segundo ("City") and El Segundo Unified School District ( 'District'j.
The parties hereto agree as follows:
Section 1. Section 1 of the Agreement is amended to read as follows:
This Agreement shall be for the term of twenty (20) years, commencing May 1, 1982, and
terminating twenty (20) years thereafter. Either party hereto may terminate this Agreement, with
or without cause, upon the giving of one hundred twenty (120) days' written notice of its desire
to so terminate this Agreement. Upon the giving of said notice and the expiration of one hundred
twenty (120) days, this Agreement shall be of no further force or effect.
Section 2. Section 8 of the Agreement is amended to read as follows:
City hereby indemnifies and agrees to defend, save and hold the District, its officials,
employees and agents harmless from all claims or liability for personal injury, death, property
damage or any other damages including but not limited to suits for defamation, intentional or
negligent infliction of emotional distress and violation of constitutional or civil rights, arising out
of or in connection with the City's operation of the Video Studio, including, but not limited to, its
use of the Video Studio to produce and distribute broadcasts over the El Segundo Community
Cable Channel City's duty to defend and indemnify District shall extend to claims or liability
arising out of or based on the acts or statements of persons using the Video Studio or Community
Cable Channel with the permission or authority of the City.
District hereby indemnifies and agrees to defend, save and hold the City, its officers,
)W.g- .m.eeae 40 1 0 6 -1
1713 A
CITY OF FI' Smwfy
employees and agents harmless from all claims or liabilities for personal injury, death or property
damages arising out of or in connection with the District's use of the Video Studio for District
controlled or sponsored programming and activities.
Section 3. The District has, by letter dated April 12, 1995, rescinded its notice of
termination of the Agreement dated February 28, 1995.
Section 4 All terns and conditions of the Agreement not inconsistent with or in conflict
with this Amendment shall remain in full force and effect and City's rights to use the Video Studio
shall be governed solely by the terns of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day
and year first above written.
CITY OF EL
A Municipal i
ATTE T
City Clem
APPROVED AS TO FORM
ity Attorney
EL SEGUNDO UNIFIED SCHOOL
DISTRICT OF LOS ANGELES COUNTY
BOARD OF EDUCATION
7 �
By 1% L �2LC C1
President
nn Secretary to the Board
APPROVED AS TO FORM C1� � t1 ar e,.o
School Distn s Counsel
065
wmaW..nwkea.+0 2
EIGHTH AMENDMENT
to
LIBRARY SYSTEM AFFILIATION AGREEMENT
THIS AMENDMENT ( "Amendment') to the Library System Affiliation Agreement dated
August 6 2002 (hereinafter "Agreement') is entered into by and between the City of El
Segundo, (hereinafter "City ") and El Segundo Unified School District, (hereinafter "District ") on
this day of
RECITALS
WHEREAS, on December 3, 1991 City and District entered into an Agreement which
expired December 3, 1994, (a copy of which is attached hereto as Exhibit A), and,
WHEREAS, on January 18, 1994 the City and District entered into an Addendum to
said Agreement, which set forth a Definition Table; and
WHEREAS, the City and District entered into a Second Amendment dated November
21, 1994 to extend the terms of said Agreement for the period December 3, 1994 to December
2, 1995, and
WHEREAS, the City and District entered into a Third Amendment dated November 21,
1995 to extend the terms of said Agreement for the period December 3, 1995 to December 2,
1996, and
WHEREAS, the City and District entered into a Fourth Amendment dated November 19,
1995 to extend the terms of said Agreement for the period December 3, 1996 to June 30, 1997,
and
WHEREAS, the City and District entered into a Fifth Amendment dated June 3, 1997 to
extend the terms of said Agreement for the period July 1, 1997 to June 30, 1998, and
WHEREAS, the City and District entered into a Sixth Amendment dated June 19, 1998
to extend the terms of said Agreement for the period July 1, 1998 to September 30, 1999, and
WHEREAS, the City and District entered into a Seventh Amendment dated
Contract No 2132G
Page No 1 G
0 k�
September 21, 1999 to extend the terms of said Agreement for the period October 1,
1999 to September 30, 2002, and
WHEREAS, the City and District mutually desire to extend the term of said Agreement
for a period of five years
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS
1 The term of the Agreement between the City and District is hereby extended from
October 1, 2002 to September 30, 2007
2 All other terms and conditions of the Agreement not inconsistent with the terms of
this Amendment shall remain in full force and effect
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to
Agreement to be executed by their properly authorized officers,
ATTESTED
Cindy Mortesen, City Clerk
"CITY"
CITY OF EL SEGUNDO
By
Mike Gordon, Mayor
Dated
"DISTRICT"
EL SEGUNDO UNIFIED SCHOOL DISTRICT
By
Superintendent
Dated
Contract No `21326
Page No 2
0 (1 rh
I
LIBRARY SYSTEM AFFILIATION AGREEMENT
THIS AGREEMENT is made and entered into this 3rd day of
DECEMBER , 1991 by and between the CITY OF EL SEGUNDO, a
municipal corporation, hereinafter referred to as "CITY,^ and EL
SEGUNDO UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY,
hereinafter referred to as "DISTRICT."
RECITALS
WHEREAS, City views the three existing School Libraries
operated by District as an important supplement to the City's own
library system; and
WHEREAS, City has considerable experience and resources
regarding operation of a library system; and
WHEREAS, City and District are desirous of entering into a
mutually beneficial agreement whereby the respective library
facilities of City and District would be affiliated.
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS,
1. Administrative Functions. City shall provide the
following administrative services to District's library system
a. Administer and coordinate materials purchases for
school libraries utilizing School District funding
available;
b. Provide centralized ordering, cataloging and processing
of collection materials;
C. Provide library staff to meet the needs of the library
program at each School site as determined by City in
consultation with School District;
d. Supervision, scheduling, hiring and evaluation of all
City Library employees assigned to District libraries,
inclusive of establishing libraries policies,
procedures and hours of operation.
e. Provision of all expendableyconsumable supplies
relating to library services.
2. District's Authority. Despite the affiliation effected
by this Agreement, City and District acknowledge that City shall
be responsible for the day to day supervision of library
programs. District shall be responsible for all capital
improvements and non - consumable operational materials in place as
of the effective date of this Agreement.
3. .joint Access to Collections. City and District, on an
as available basis, shall each have access to the collection of
the other for the benefit of their respective library users.
a. Term. This Agreement shall become effective upon the
date of its full execution and shall continue thereafter for a
period of three (3) Years Upon the expiration of said term,
District and City may, by mutual agreement, extend this Agreement
for a like term.
5 Termination Either party hereto may terminate this
Agreement by providing the other party with sixty (60) days
advance written notice.
1. 668
L 0 2 4 F
6. Indemnification District shall assume the defense of
and idemnify and save harmless the City, its elective and
appointive boards, officers, agents and employees, from all
claims, loss, damage, injury and liability of every kind, nature
and description, directly or indirectly, arising from the
performance of the City, its elective and appointive boards,
officers, agents and employees, as set forth in this Library
System Affiliation Agreement, regardless of responsibility for
negligence.
City shall assume the defense of and indemnify and save
harmless the District, its elective and appointive boards,
officers, agents and employees, from all claims, loss, damage,
injury and liability of every kind, nature and description,
directly or indirectly, arising from the performance of the
District, its elective and appointive boards, officers, agents
and employees, as set forth in this Library System Affiliation
Agreement, regardless of responsibility for negligence.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by their properly authorized officers on
the day and year first above written
ATTE
CITY CLERKJ
APPROVED AS TO FORM:
City Attorneyj
"CITY"
CITY OF EL SEGUNDO
BY: i 'k
Mayof-
"DISTRICT"
EL SEGUNDO UNIFIED SCHOOL DISTRICT
BY
Superintendent
2.
665
Ca'4E
ISS SYSTEM AFFILIATION AGREE --r ADDENpUM
DEFMMON TAnT.G
January 1b, lass - `"
'A
Section 1: Administration functions
a) "Administer andcoordinate materialspurchssec' ehall me— public library utattwMcoordinate wit'
school district parsonnelregarding school district purchase order numbers andschool district fun'
accounts from which orders will be placed.
b) ' Provide centralized. ordering, cataloging and processing of collections materials shall mean.
-"Centralized ordering" shall mesa the public library staff Will order all libraries' materials for eact
school site.
- "Centralized cataloging' shall mean that bibliographic information for each school libraries
material received (from orders) will be entered into the public library Online Computer Librar,.
Center (OCLC) database to obtain proper classification and standardized subject cataloging, whit]
resultalusmachine- readable rerardwblchiaautomat icallydowaloadedinto the JoiatPubllc/Schcc'
Libraries' Automated Circulation and Online Public Access Catalog System.
Centralized processing' shall mean that public library staff will stamp, label and bookjacket al
school libraries' materials and peck them for distribution to the appropriate site
c) "Provide library staff to meet the needs of the library program at each school site as determined bl
the City in consultation with the school district...' shall mean.
-1 part -time (no benefits) Library Clerk and 1 part -time (no benefits) Library Page hired ant'
assigned to each school site.
The School District retsina the funded position of High School Librarian for the High School
Library.
-The Public Library Principal Librarian will oversee and coordinate program needs, evaluation
implementation and review with each school site Principal.
d) This paragraph is self - explanatory.
e) -Provision ofall expendable /consumable supplier relating to library service "shall mean, specin"lly
Operating supplies" Includingbarcodes, labels. posterboard, tape. glue, pamphlet oases, magazine
binders, dab due slips, label looks, overdue notices, reserve slips, scratch paper, bulletin board
display materials, printer cartridges, and any other supplier necessary to materials processing and
maintenance.
Section z District's Authority
" ..District shall be responsible for all capital improvements and non - consumable operational
materials" shall mesa:
- 'Capital improvements' include remodeling of facilities, capital equipment such as typewriters
illtag cabinets, computers. microfiche reader /priuten• bookstacka.
.'Non-consumable operational materials" includes furniture and fixtures.
ATTESTED:
Cindy Mortensen, City Clerk (SEAL)
APPROVED AS TO FORM
Leland Dolley. City- Attorney J
CITY OF EL JG
Mr:
Carl 'Jacobsom. Mayor
'DISTRICT'
EL SEGUNDO UNIFIED SCHOOL DISTRICT
William N. Manahan. Superintendent
0 024,
2132B
SECOND AMENDMENT
to TV f1r n ccrgNM
LIBRARY SYSTEM AFFILIATION AGREEMENT
THIS AMENDMENT ("Amendment") to the Library System Affiliation Agreement dated
December 3, 1991, (hereinafter "Agreement") is entered into by and between the City of El
Segundo, (hereinafter "City") and El Segundo Unified School District, (hereinafter "Distnet") on
this 15th day of November ,1994
RECITALS
WHEREAS, on December 3, 1991 City and District entered into an Agreement which
expires December 3, 1994, (a copy of which is attached hereto as Exhibit A), and,
WHEREAS, on January 18, 1994 the City and District entered into an Addendum to
said Agreement, which set forth a Definition Table, and
WHEREAS, the City and District mutually desire to extend the term of said Agreement
for a period of three years,
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS-
1 The term of the Agreement between the City and District is hereby extended from
December 3, 1994 to Oecember 2, 1995
2. All other terms and conditions of the Agreement not inconsistent with the terns of
this Amendment shall remain in full force and effect
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to
Agreement to be executed by their property authorized officers
"CITY'
CITY OF EL SEGUNDO
sly
Carl Jacobson, Mayor
Dated
ATTESTED
Cindy Mortesen, City Clerk
(SEAL)
"DISTRICT"
EL SEGUNDO UNIFIED SCHOOL DISTRICT
William Manahan, Superintendent
Dated
APPROVED AS TO FORM
^Leland C Dolley, City Attorney
071
L0 .4E
ICA rr.A UBRARY=
CU RACT
21 32 c
THIRD AMENDMENT Gtr OF -t S- -I1Mg4
to
LIBRARY SYSTEM AFFILIATION AGREEMENT
THIS AMENDMENT ("Amendment ") to the Library System Affiliation Agreement dated
December 3, 1991, (hereinafter "Agreement') is entered into by and between the City of El
Segundo, (hereinafter "City") and El Segundo Unified School District, (hereinafter "Distncr) on
this 21st day of November. 1995
RECITALS'
WHEREAS, on December 3, 1991 City and District entered into an Agreement which
expires December 3, 1994, (a copy of which is attached hereto as Exhibit A), and,
WHEREAS, on January 18, 1994 the City and District entered into an Addendum to said
Agreement, which set forth a Definition Table, and
WHEREAS, the City and District entered into a Second Amendment dated November 21,
1994 to extend the tens of said Agreement for the period December 3, 1994 to December 2,
1995, and
WHEREAS, the City and District mutually desire to extend the Senn of said Agreement for
a period of one year
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS
1 The term of the Agreement between the City and District his hereby extended from
December 3, 1995 to December 2, 1996
2 All other terms and conditions of the Agreement not inconsistent with the terms of
this Amendment shall remain in full force and effect
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to Agreement
to be executed by their properly authorized officers
"CITY"
CITY OF EL SEGUNDO
By `
Can Jacobson, Mayor
Dated November 22, 1995
A S c
Cindy Myne n, City Clerk (SEAL)
I'
"OIST?ICT
EL SEGUNDO UNIFIED SCHOOL DISTRICT
Wilham M$natlan, Superintendent
Dated �i-loco _y S
APPROVED AS TO FORM
City Attorney —�� �m.ea 3b- u,m.a•zrMe
0 024`
Z/32 D
FOURTH AMENDMENT ATT. E
to
LIBRARY SYSTEM AFFILIATION AGREEMENT
THIS AMENDMENT ( "Amendment ") to the Library System Affiliation Agreement
dated December 3, 1991, (Hereinafter "Agreement ") is entered into by and between the City
of El Segundo, (hereinafter "City ") and El Segundo Unified School District, (hereinafter
"District ") on this IM day of November 1996.
RECITALS:
WHEREAS, on December 3, 1991 City and District entered into an Agreement
which expired December 3, 1994, (a copy of which is attached hereto as Exhibit A); and,
said agreement, which set forth a Definition Table; and
WHEREAS, on January 18, 1994 the City and District entered into an Addendum
to said Agreement, which set forth a Definition Table; and
WHEREAS, the City and District entered into a Second Amendment dated
November 21, 1994 to extend the terms of said Agreement for the period December 3, 1994
to December 2, 1995; and
WHEREAS, the City and District entered into a Third Amendment dated November
21, 1995 to extend said Agreement for the period December 3, 1995 to December 2, 1996;
and
WHEREAS, the City and District mutually desire to extend the term of said
Agreement for a period of seven months.
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
,*
1. The term of the Agreement between the City and District is hereby extended
from December 3, 1996 to June 30, 1997. 0 7 J)
c0 ?s^
ATT.F
FIFTH AA1EqD1ENT jr 3 a E
to
LIBRARY SYSTEM A_FMATION AGREE fENT
THIS AMENDMENT ( "Amendment ") to the Library System Affiliation Agreement
dated December 3, 1991, (Hereinafter "Agreement ") is entered into by and between the City
of Ei Segundo, (hereinafter "City ") and El Segundo Unified School District, (hereinafter
"District ") on this 3rd day of June 1997.
RECITALS:
WHEREAS, on December 3, 1991 City and District entered into an Agreement
which expired December 3, 1994, (a copy of which is attached hereto as Exhibit A); and,
said agreement, which set forth a Definition Table; and
WHEREAS, on January 18, 1994 the City and District entered into an Addendum
to said Agreement, which set forth a Definition Table; and
WHEREAS, the City and District entered into a Second Amendment dated
November 21, 1994 to extend the terms of said Agreement for the period December 3, 1994
to December 2, 1995; and
WHEREAS, the City and District entered into a Third Amendment dated November
21, 1995 to extend said Agreement for the period December 3, 1995 to December 2, 1996;
WHEREAS, the City and District entered into a Fourth Amendment dated
November 19, 1996 to extend said Agreement for the period December 3, 1996 to June
30, 1997;
WHEREAS, the City and District mutually desire to extend the term of said
Agreement for a period of one year. 0 7
00252
2132 p
ATT. E
2. All other terms and conditions of the Agreement not inconsistent with the terms
of this Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to
Agreement to be executed by their property authorized officers.
"CITY"
CITY OF SEGUNDO
By: /6 Z. , `✓
Sandra Jacobs, yor
Dated:,:«
i
ATTES y i°�::
rndy Mortesen, City Clerk
(SEAL)
"DISTRICT"
EL SEGUNDO UNIFIED SCHOOL DISTRICT
William Manahan, Superintendent
Dated:
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney !
2, 5
ATT.G
2 1 3 2
SIXTH AMENDMENT
to
LIBRARY SYSTEM AFFILIATION AGREEMENT
THIS AMENDMENT ("Amendment ") to the Library System Affiliation Agreement dated
December 3, 1991, (Hereinafter "Agreement ") is entered into by and between the City of El
Segundo, (hereinafter "City") and El Segundo Unified School District, (hereinafter "District ")
on this I= day of June 1998.
RECITALS:
WHEREAS, on December 3, 1991 City and District entered into an Agreement which
expired December 3, 1994, (a copy of which is attached hereto as Exhibit A); and, said
agreement, which set forth a Definition Table; and
WHEREAS, on January 18, 1994 the City and District entered into an Addendum to
said Agreement, which set forth a Definition Table; and
WHEREAS, the City and District entered into a Second Amendment dated November
21, 1994 to extend the terms of said Agreement for the period December 3, 1994 to
December 2,1995; and
WHEREAS, the City and District entered into a Third Amendment dated November 21,
1995 to extend said Agreement for the period December 3, 1995 to December 2,1996; and
WHEREAS, the City and District entered into a Fourth Amendment dated November
19, 1996 to extend said Agreement for the period December 3, 1996 to June 30, 1997;
WHEREAS, the City and District entered into a Fifth Amendment dated June 3, 1997
to extend said Agreement for the period July 1, 1997 to June 34, 1998;
WHEREAS, the City and District mutually desire to amend the Agreement to include
the addition of a new elementary school library, making a total of four School District
libraries administered by the City Public Library as school library branch sites; 0 ! G
ATT. F
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. The term of the Agreement between the City and District is hereby extended
rom July 1, 1997 to June 30, 1998.
2. All other terms and conditions of the Agreement not inconsistent with the terms
�f this Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to
Agreement to be executed by their property authorized officers.
"CITY"
CITY OF TM SEGUNDO
By:
Sandra
Dated:
Cindy Mortesen, City Clerk
(SEAL)
"DISTRICT"
EL SEGUNDO UNIFIED SCHOOL DISTRICT
` Dated:
APPROVED AS TO FORM:
Mark D. Hensley, C" y Attorney
SCRAMXMm win arw
William Manahan, Superintendent
L "7 1 7
%
0025
0 7'�
,i I QT , , ,
SEVENTH AMENDMENT
to
_ LIBRARY SYSTEM AFFILIATION AGREEMENT
THIS AMENDMENT ( "Amendment ") to the Library System Affiliation Agreement dated
August 17, 1999 (hereinafter "Agreement') is entered into by and between the City of El
Segundo, (hereinafter "City ") and El Segundo Unified School District, (hereinafter "District') on
this 21st day of September 1998
RECITALS:
WHEREAS, on December 3, 1991 City and District entered into an Agreement which
expired December 3, 1994, (a copy or which Is attached hereto as Exhibit A), and,
WHEREAS, on January 18, 1994 the City and District entered Into an Addendum to
said Agreement, which set forth a Definition Table, and
WHEREAS, the City and District entered into a Second Amendment dated November
21, 1994 to extend the terms or said Agreement for the period December 3, 1994 to December
2, 1995; and
WHEREAS, the City and District entered Into a Third Amendment dated November 21,
1995 to extend the terms of said Agreement for the period December 3, 1995 to December 2,
1996; and
, WHEREAS, the City and District entered into a Fourth Amendment dated November 19,
1995 to extend the terms of said Agreement for the period December 3, 1996 to June 30, 1997,
and
WHEREAS, the City and District entered Into a Filth Amendment dated June 3, 1997 to
extend the terms or said Agreement for the period July 1, 1997 to June 30, 19911; and
WHEREAS, the City and District entered into a Sixth Amendment dated June 19, 1998
to extend the terms of said Agreement for the period July 1, 1998 to September 30, 1999, and
.. 076
APPROVED AS TO FORM:
N V
Mark D enstey, Cdy Attorney
"DISTRICT"
EL SEGUNDO UNIFIED SCHOOL
DISTRICT
Wig I
EL SEGUNDO CITY COUNCIL MEETING DATE August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING. Consent
AGENDA DESCRIPTION'
Consideration and possible action regarding approval of report by the Chief of Police on
communications interoperability between the El Segundo Police Department and the Security
Forces of the Los Angeles Air Force Base,
RECOMMENDED COUNCIL ACTION'
(1) Receive and file report
(2) Alternatively discuss and take other action related to this item
BACKGROUND &
On May 7, 2002, City Council approved Memorandum of Understanding Contract No 3007
between the 61St Security Forces Squadron, Los Angeles Air Force Base, and the City of El
Segundo in order to establish mutual understandings regarding Security Forces law
enforcement activities in the City of El Segundo During discussion of the item, City Council
directed the Chief of Police to report back regarding radio interoperability between members of
the Air Force Base Security Forces and the El Segundo Police Department
Police Department staff conducted a review of the radio systems operated by the El Segundo
Public Safety Communication Center and the Los Angeles Air Force Base Security Forces
None
FISCAL IMPACT
Operating Budget-
None.
Amount Requested
None
Account Number'
None
Project Phase.
None
REVIEWED BY DATE
Mary t n, City Manaqer
' %/Z
080 8
The El Segundo Public Safety Communications Dispatch Center (ESPSCC)
operates on a conventional land mobile radio system With conventional radio, the
radio system is assigned specific channels exclusively to specific users The
ESPSCC radio system operates on two frequencies in the 480MHz range of the
ultra high frequency (UHF) band Generally, the equipment backbone of the
ESPSCC radio system was designed to operate with frequencies in the 450 -512
UHF band
The Los Angeles Air Force Base Security Forces ( LAAFBSF) operates on a digital
trunked land radio system The fundamental difference with a trunked system is that
many users share limited radio channel resources This resource sharing is possible
because a computer - driven trucking controller assigns the radio channel to specific
users automatically The LAAFBSF radio system operates on five frequencies of the
UHF band, from a low of 406MHz to a high of 417MHz Generally, the equipment
backbone of the AFBSF radio system was designed to operate with frequencies in
the 403 -470 UHF band
Currently the incompatibility of the radio systems in place at the ESPSCC and the
AFBSF does not afford the opportunity for interoperabdity The most noteworthy
incompatibility issue is that each center operates on a different radio system,
conventional vs trunked Secondarily, the equipment at the ESPSCC is not capable of
receiving the frequencies used by the AFBSF and vise versa
The LAAFBSF have designed an upgrade to their current system to include two
conventional base radios that operate in the frequency band used at ESPSCC These
base station radios will allow LAAFBSF communications center personnel to have
direct contact with El Segundo communications center personnel LAAFBSF
communications personnel will also have the ability to "patch" direct voice
communication of field personnel of each agency together The patch will enhance the
safety of personnel through real time field unit to field unit voice communication
1
EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION: Consideration and possible action for the approval to accept a
Bureau of Justice Assistance Local Law Enforcement Block Grant awarding $10,687 in grant
funding with a $1,187 cash match from Asset Forfeiture funds
RECOMMENDED COUNCIL ACTION-
Recommendation — (1) City Council consider and approve the Bureau of Justice
Assistance Local Law Enforcement Block Grant (2) Alternatively discuss and take other
action related to this item
BACKGROUND & DISCUSSION:
On July 17, 2002, the Police Department received approval to receive grant funding from the
Bureau of Justice Assistance (BJA) Local Law Enforcement Block Grant ( LLEBG) The grant
application has been submitted, as the deadline was July 17, 2002
The Police Department is requesting to continue with the grant application process to the U S
BJA to receive $10,687 of block grant funds The grant - funding program requires a match of
$1,187 to be made by the City This can be made with Asset Forfeiture funds.
The grant application does list prohibitions on use of funds LLEBG funds are not to be used
to purchase, lease, rent, or acquire tanks or armored vehicles, fixed -wing aircraft, limousines,
real estate, yachts, or any vehicle not used primarily for law enforcement Nor are funds to be
used to retain individual consultants or construct new facilities Likewise, federal funds are not
to be used to supplant state or local funds Rather, they are to be used to Increase the
amount of funds that would otherwise be available from state and local sources The funds will
be used in accordance with one of the following seven following purpose areas
Continued
ATTACHED SUPPORTING DOCUMENTS-
None
FISCAL IMPACT:
Operating Budget. None
Amount Requested:
Account Number- 109 -400- 3105 -6214
Project Phase, N/A
Appropriation Required: _Yes x No
c. Jack Waytth of of Police
BY,
dim /z
Mary nn, City Manager
s3s 4 9
EL SEGUNDO CITY COUNCIL MEETING DATE. August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING. Consent
AGENDA DESCRIPTION
Consideration and possible action regarding appointment of Private Section Business
representatives from the City of El Segundo to the South Bay Workforce Investment Board
RECOMMENDED COUNCIL ACTION:
(1) Approve the appointment of Denise DlPasquale of Fed -Ex Recruitment and Joe
Harding of The Hacienda Hotel to the SBWIB
(2) Alternatively, discuss and take other action related to this Item.
The South Bay Workforce Investment Board ( SBWIB), f /k/a South Bay Private Industry
Council ( "PIC "), provides guidance for programs administered under the Federal Workforce
Investment Act, under a Joint Powers Agreement (JPA), for the eight cities of El Segundo,
Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Manhattan Beach and Redondo
Beach
Pursuant to the amended JPA dated May 16, 2002, Section 3, Sub -Part 3 of Section 4 of
Agreement No 83 -100 requires that each of the SBWIB member cities shall appoint at least
two private- sector employers, to serve on the SBWIB as representatives of their respective
cities' private sector businesses
The attached letter reflects the El Segundo Chamber of Commerce nomination, and its
request for City Council appointment, of Joe Harding, Assistant General Manager of the
Hacienda Hotel and Denise DlPasquale, from Fed -Ex Recruiting, both El Segundo employers,
for terms effective July 1, 2002 and to expire June 30, 2003 (Seat 7) and June 30, 2004 (Seat
18), respectively
ATTACHED SUPPORTING DOCUMENTS.
(1) Letter request from the El Segundo Chamber of Commerce, dated July 17, 2002
(2) Amendment No 3 to Agreement No 83 -100 Relating to the South Bay Joint Powers
Agreement dated Mav 16, 2002
FISCAL IMPACT'
Operating Budget.
Amount Requested.
Account Number,
Project Phase*
Appropriation Required Yes _ No X
ORIGINATED: DATE: July 31, 2002
Gam/ A 4L4,4,
Julia O Abreu, Executive Assistant
REVIEWED BY DATE. July 31, 2002
Mary y Manager �
Ma StreO /L
n
boa Couvnl Agendas \080602 Staff RV, Approval ofRcps to SBWIB dw --�� Q 1 0
081Y
Jul -17 -02 10:52A El Segundo Chamber 1310 322 6880 P.02
EL SEGUNDO CHAMBER
• The Voice for Business
July 17, 2002
The Honorable Mike Cordon
& Members of the City C'ounuI
350 Mam Sneet
Fl Segundo, CA 'i
Dear Mayor Cordon and Council
On behalf of the Board of D1rL(AOrS of the Chamber of Commer6e, please du ept the
nomnatlon of the following mdtvidual(s) to he appointed to serve on the South B is
Work I0FLC lnveslment Berard is fepresentdtfves of FI Segundo private sector busmess
Ms Dentsc DtPasqualc l,ed -Lx Recruiting
Mt lot Hatdmg, Awvlanl Ciencral Manngcr, Hactendn Hotel
Thank you tot your dcceptanlce of this nomination
Simi rely
Kathlvn Lourtte
FxecunvL Director
cc Jan Vogel, I xecutwe Director
South Bay Workforce Investment Board
11539 Hawthorne Blvd tiutte S00
Hawthorne, CA 90250
o8j 3 � _-
l tf
427 Marn Street • EI Segundo, CA 9024b • 310 322 1220 • Fax 310 1317 6,880
Ernad info Wolseuundorhamber orq
'till, -29-02 MON 5'07 PM
AMENDMENT NO.3 TO AGREEMENT NO. 83 -100
1754 °.. .
RELATING TO THE SOUTH BAY JOINT POWERS AGREEMENT
THIS THIRD AMENDMENT is made and entered into this 16THday of May
2000, by and between the Cities of El Segundo, Gardena, Hawthorne, Hermosa Beach,
Inglewood, Lawndale, Manhattan Beach, and Redondo Beach, all of which are organized and
existing under and by virtue of the laws of the State of California, The cities are collectively
referred to as "Cities" and in certain contexts are referred to as "Participating Cities "
WHEREAS, on July 5, 1983, the Cities entered into Agreement No 83 -100 in order to
form a consortium under the authority of Government Code Section 6500 within the boundaries
of all Participating Cities known as the South Bay Service Delivery Area for the delivery of
employment and training services under the Job Training Partnership Act (JTPA) and the Family
Economic Security Act (FESA); and;
WHEREAS, on July 1, 1994, the Cities executed the First Amendment to Agreement No
83 -100 relating to administrative fees; and,
WHEREAS, on January 24, 2000, the Cities executed a Second Amendment to
Agreement No. 83 -100 relating to a change in the operation of the administrative entity
responsible for the operation and administration of ]TPA programs in the South Bay area, and,
WHEREAS, the Workforce Investment Act (WIA) was enacted by the United States
Congress in 1998 to establish a new workforce development system to replace the JTPA; and
WHEREAS, pursuant to WIA States are given the authority to designate Local
Workforce Investment Areas (WIAs) which are districts within a state through which direct
workforce investment services are administered and delivered; and,
WHEREAS, the Cities desire to make changes in the Joint Powers Agreement to meet
with the requirements of the Workforce Investment Act of 1998,
NOW, THEREFORE, in consideration of these premises the parties herein have agreed
as follows
LbD
I
JLL -29 -2002 14 27 94: P.02
1UL -29 -02 MOM 5'07 PM P
1 That throughout Agreement No 83 -100, hereinafter, the term Job Training Partnership
Act shall be replaced with "Workforce Investment Act; the term JTPA shall be replaced with
"WIA," the term Service Delivery Area shall be replaced with the term "Workforce Investment
Area" or "Local Area," the term SDA shall be replaced with "Local Area;" and the term Private
Industry Council be replaced with the term "Workforce Investment Board "
2 That the heading in Section 3. of Agreement No. 83 -100 be amended to read "Creation of
a Workforce Investment Area
3 That the heading in Section 4. of Agreement No. 83 -100 be amended to read "Workforce
Investment Board;" that Sub -Part 1, of Section 4. of Agreement No. 83 -100 replace the
establishment of a Private Industry Council with the establishment of a Workforce Investment
Board whose function it shall be to conduct planning, oversight and administration of WIA
programs camed -out in the Local Area pursuant to Section 117 of WIA,
That Sub -Part 2 of Section 4. of Agreement No. 83 -100 be amended to reflect that the
membership composition of the WIB shall comply with the membership requirements specified
in WIA Section 117 and those which may be established by the State of California,
That Sub -Part 3 of Section 4. of Agreement No. 83 -100 specify that WIB members shall
be selected in accordance with the provisions of WIA, that each Participating City shall appoint
representatives for WIB membership in proportion to its respective share of funds received
hereunder, based upon 1999 -2000 JTPA Title IIA 77% allocations, that each City shall appoint,
and the Chief Local Elected Official (CLEO) of the Local Area shall ratify, at least two (2)
pnvate- sector employers to the WIB, that One -Stop partners who are also WIB members shall
remain neutral with regard to proportionate representation, that in the event that a nomination for
appointment to the WIB 13 not received from a Participating City within 45 calendar days
following a written request from WIB1Hawthome staff, the CLEO may make said appointment
on that city's behalf, that during the first term of appointment under WIA, by majority vote, a
city council may remove and replace one or more of its representatives on the WIB, that the WIB
Chairperson shall appoint members of the WIB and other individuals to serve on the WIB's
2
JUL -29 -2002 14 26 95: P.03
M -29 -02 VON 5 08 Phi F, 4
Youth Council in the representative categories required in Section 117 of WIA; and that the
Chairperson of the WIB shall make initial and subsequent appointments to the Youth Council in
compliance with the requirements of WIA,
That Sub -Part 4 of Section 4 of Agreement No. 83 -100 be amended to reflect that the
CLEO shall make initial appointments to the WM on behalf of the Participating Cities consistent
with the requirements of WIA; that a member of the Youth Council who is a nonvoting member
of the WIB shall serve for a term of two years and may be reappointed by the WIB Chairperson
for one or more subsequent terms; that WIB members and Youth Council members shall serve
until their successors are appointed and qualified, and that any member may be removed from
the WIB or Youth Council in accordance with procedures established by the WIB;"
That Sub -Part S. of Section 4, of Agreement No 83 -100 be amended to specify that the
date, time and place of WIB meetings shall be determined by the WIB and notices shall be filed
with the Hawthorne City Clerk's Office,
That Sub -Part 7 of Section 4. of Agreement No. 83 -100 be amended to specify that the
Chairperson of the WIB shall be selected from among its private sector members, and
That Sub -Part 10 of Section 4. of Agreement No. 83 -100 be amended to read " Members
shall serve without compensation provided, however, that all members of the WIB shall be
entitled to reimbursement for reasonable expenses duly incurred in the course and scope of their
duties in accordance with the guidelines to be established by the City of Hawthorne."
4 That the name "South Bay Service Delivery Area Policy Board" in the heading of Section
5 of Agreement No 83 -100 be replaced with "South Bay Workforce Investment Area Advisory
Committee;"
That Sub -Part 1 of Section 5, of Agreement No. 83 -100 be amended to establish a South
Bay Workforce Investment Area Advisory Committee ( "Advisory Committee" or "Committee ")
to advise and make recommendations regarding the establishment of policy concerning the
administration of programs to be delivered in the Local Area,
That Sub -Part 2 of Section 5. of Agreement No 83 -100 be amended to replace the term
3
JUL -29 -2002 14 29 94% P 04
JIR -29 -02 MON 5 09 PM
Board with the terra "Committee,"
P 5
175 4P. .
That Sub -Part 3, of Section 5 of Agreement No 83 -100 be amended to read "The
Advisory Committee shall meet when necessary at the request of the Advisory Committee
Chairperson or when made by a simple majority of Advisory Committee Members,"
That Sub -Part 4. of Section S. of Agreement No 83 -100 be amended to read "Hawthorne
shall provide a secretary who shall be available as needed to keep minutes of all meetings,
regular, adjourned regular or special; and
That Sub -Parts 5 - 7. of Section 5 of Agreement No. 83 -100 be amended to replace the
tern Board with the term "Committee,"
5 That the second paragraph of Section 6. of Agreement No. 83 -100 be omitted
6 That Section 7 of Agreement No 83 -100 be amended to read "For the purpose of this
agreement, the term "fiscal year' shall mean the period from July 1 to and including the
following June 30.
7 That Section 8 of Agreement No 83 -100 be amended to provide for a 10% fee for
administrative costs incurred by the grant recipient and fiscal agent for the Local Area.
8 That the heading in Section 9 of Agreement No. 83 -100 be amended to read "Workforce
Investment Act Local Plan and Annual Budget;" and that the City of Hawthorne Job Training
Department shall be responsible for preparing the Workforce Investment Act Local Plan and
Budget and submitting such to the WIB and CLEO for final approval.
9 That Section 10, of Agreement No 83 -100 be amended to reflect that the Finance
Director of the City of Hawthorne shall make available upon request a complete written report of
all financial activities to Participating Cities
10 That the reference to Section 202(a)(2) and 202(x)(3) of the JTPA in Section 12 of
Agreement No 83 -100 be replaced with a reference to Section 133 of WIA
11 That Section 18 of Agreement No. 83 -100 be amended to reflect that any surplus WIA
funds remaining at the time this agreement or any extension thereto is dissolved, shall revert to
the State, or as otherwise specified in law
m
4
SUS -29 -2002 14 30 94: P 05
JUL -29 -02 MON 5 10 PM P 6
1%ft., 17 IF 4 D. . .
12 These amendments shall be effective consistent with the terms of Amendment No 2 to
this agreement.
13 Except as otherwise specifically amended herein, all other terms and conditions contained
in Agreement 83 -100 shall remain in full force and effect
IN WITNESS WHEREOF, the parties hereto have executed this amendment on the date
and year above written
F
JUL -29 -2002 14.31 94% P as
000
1DL -29 -02 MON 5 '1 PM — F �
17;4 �..
IN WITNESS WHER*oF, the parties hereto have execi]1t6d this amendment on
the date and year above written.
Attest City of El S undo
City Clerk Mayor
Attest
City of Gardena
City Clerk Mayor
Attest• City of Hawthorne
City Clerk Mayor
Attest. City of Hermosa Beach
City Clerk Mayor
Attest, City of Inglewood
City Clerk Mayor
Attest- City of Lawndale
City Clerk Mayor
Attest. City of Manhattan Beach
City Clerk
Attest
City Clerk
6.
Mayor
City of Redondo Beach
Mayor
SUL -29 -2002 1431 94% P 07
L -?Q-72 moil 5 11 PN
P B
APPROVED AS TO FOOM -' 1 7 5 4 P
OF BL SEGUNDO
7.
JUL -29 -2002 14 32 947. P 08
EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION Consideration and possible action regarding a request by the El
Segundo Chamber of Commerce for City support, and approval to close certain streets during
the 26th Annual Richmond Street Fair, Saturday, September 28, 2002
RECOMMENDED COUNCIL ACTION (1) Approve request, (2) Alternatively, discuss and take
other action related to this item
BACKGROUND & DISCUSSION: The 26 Annual Richmond Street Fair is scheduled for Saturday,
September 28, 2002 from 9 30 a m to 6 00 p m in the 100, 200 and 300 blocks of Richmond
Street and on Franklin Street between Main Street and Concord The Fair will also extend into
the intersection of Richmond and Grand Avenue from the alleys to the east and west of the
intersection
The El Segundo Chamber of Commerce has requested, among other things, 6:00 a m to 7 00
p m closure of the alleyway located from the Southside of Grand Avenue between First
Coastal Bank and PIP, and street closure from Grand to Franklin, the posting of "No Parking"
signage, notification to MTA for re- routing buses between 6 00 a m and 7 00 p m ; street
cleaning on Sunday, September 30th, electrical and amplified sound permits, 12 tables, 120
chairs, risers, use of portable stage, use of the city sink at the Food Court, and, waiver of
permits and fees
Staffing for the event will consist of Police services to be rendered by the ESPD R S.V.P's (no
cost) An ESFD permit will be issued, pending inspection on the day of the event (cost for both
$273) The cost for Street Department staff time and street sweeping is $462 Recreation and
Parks staff time for requested equipment, setup and takedown is $600 The Chamber is
making other arrangements for a sink Historically, the City Council has waived all costs,
permits and fees for the Richmond Street Fair that do not represent out -of- pocket costs to the
City However, the cost for the show mobile (portable stage) will be $200, and is a cost the City
would have to pay to a contractor for moving the stage It should be noted that the City has
received many requests for the use of the show mobile
ATTACHED SUPPORTING DOCUMENTS: Letter from the El Segundo Chamber of Commerce,
dated July 26, 2002
Operating Budget-
Amount Requested,
Account Number
Project Phase
Appropriation Required Yes _ No X
ORIGJNAT -D DATE- July 31, 2002
J�O Abreu, Executive Assistant
DATE. July 31,
boa Cowal Agrnda\oBOfiW Staff Rp- Rmnn Sv Fart dc () G , � 11
ELSEGUNDO CHAMBER
• The Voice for Business
July 26, 2002
The Honorable Mayor Mike Gordon
Members of City Council
350 Main Street
El Segundo, CA 90245
Re: 2002 Richmond Street Fair
Dear Mayor Gordon & Members of the City Council
The El Segundo Chamber of Commerce respectfully requests the support of the City
Council for the 26b Annual Richmond Street Fair, scheduled from 9 00 am to 5 30 pm on
Saturday, September 28`" The Fair will take place in the 100, 200 and 300 blocks of
Richmond Street and on Franklin between Main and Concord The Fair will extend into
the intersection of Richmond and Grand Avenue, from the alleys to the east and west of
the intersection We need a closure of the alleyway located from the Southside of Grand
Avenue between First Coastal Bank and PIP, from Grand to Franklin to accommodate a
trackless train ride All businesses and residences in the affected area will be notified to
minimize their inconvenience
Attendance records were broken once again at last year's Fair The rides and attractions
located at the Richmond and Grand intersection were quite popular, a "children's" area
on Grand Avenue featured performer's magician, clown and reptile show, as well as, an
adult stage where "Second Manassas" performed a variety of music Community groups
are encouraged to participate by signing up for a game, exhibit, or food booth
The Chamber requests the following City assistance and waiver of all permit and use
fees
Street closure to traffic between 6 00 am and 7 00 pm with appropriate
barricades
"No Parking" signage posted, with the posting of appropriate notification in
advance also
3 Notification to MTA of bus rerouting from 6 00 am to 7 00 pm
4 Street cleaning the following day, Sunday, September 30
5 Electrical and amplified sound permits
6 12 tables and 120 chairs
7 Use of the Show Mobile for the Adult Stage
8 Risers for the Children's stage
9 Use of the city's sink for the Food Court
Per City requirements, the Chamber supplies the City Clerk's office with copies of
Certificates of Liability naming the City and Chamber as certificate holders for all Fair
exhibitors
427 Main Street • El Segundo, CA 90245 • 310 322 1220 •Fax 310 322 6880
t; 9
Email info@ elsegundochamber org
We are very excited about continuing this community tradition, which showcases historic
Richmond Street, and look forward to working together to produce another very
successful Fair in 2002 We extend a most sincere thank you to the City and the Council
for their ongoing support
Sincerely,
Kathryn
Executive Director
cc Judy Andoe, Recreation & Parks
Roger Groman, Public Works
Lee Ostendorf, Special Events
Robert Nolan, ESFD
Roger Stephenson, ESPD
EL SEGUNDO CITY COUNCIL MEETING DATE: August B, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: CONSENT
AGENDA DESCRIPTION:
Consideration and possible action to accept an in -kind donation of satellite hardware and
services from DlrecTV to the City of EI Segundo's Office of Emergency Services (OES).
Satellite hardware — estimated value, $3,150 00
Annual services — estimated value- $1200.00 FISCAL IMPACT: NONE
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Accept in -kind donation of services and hardware; (2) Authorize
installation of donated equipment in the Emergency Operations Center (EOC); (3) Alternatively
discuss and take other action related to this item
BACKGROUND & DISCUSSION:
The Office of Emergency Services (OES) is reliant upon Internet, e-mail, and television
services to monitor local and area emergencies These services are currently provided by
cable and telephone wire services DlrecTV, in an effort to support local emergency
management coordination, has donated 2 -way satellite services and hardware that will provide
redundancy for critical emergency systems. When wire -based systems fail, the satellite
services will allow the city to maintain critical communication links and coordination with local
(public /private), state, and federal agencies, and monitor local and national media.
DlrecTV will provide Installation, technical support, and services annually at no charge to the
city
ATTACHED SUPPORTING DOCUMENTS-
None
FISCAL IMPACT
Operating Budget. None
Amount Requested: $0000
Account Number: N/A
Project Phase
Appropriation Required: _Yes x No
ORIGINATED BY. DATE.
Norm Angelo, Fire Chief4X� /? 4::5 July 30, 2002
REVIEWED BY- DATE
Mary Strenn, City Manager
09f3 12
EL SEGUNDO CITY COUNCIL MEETING DATE: August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding participation in the South Bay Communities and
Affiliates Energy Efficiency Program
RECOMMENDED COUNCIL ACTION
(1) Approve El Segundo's participation in the South Bay Communities and Affiliates Energy
Efficiency Program, and
(2) Authorize City Manager to designate staff contact for the City, or
(3) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION:
The California Public Utilities Commission (CPUC) has developed a new program to fund
innovative energy efficiency programs for the State's residents, businesses and public
buildings
The City of El Segundo is a member of the South Bay Cities Standing Committee on Energy
(SBCSCE) The SBCSCE, along with Rita Norton & Associates, and staff from the City of
Redondo Beach have developed a proposal to benefit the residents of the South Bay Cities
and assist them in reducing energy use and taking advantage of the rebates available through
the CPUC program
(cont'd)
ATTACHED SUPPORTING DOCUMENTS.
(1) Letter request from the City of Redondo Beach, dated July 22, 2002
FISCAL IMPACT.
Operating Budget
Amount Requested:
Account Number.
Project Phase -
Appropriation Required Yes _ No X
Assistant
BY.
Ma
DATE. July 31, 2002
DATE. July 31, 2002
Jo /L
boa Ccuacd ABmdes\080 2 Staff Rpt Pertmtpazion in SBCA Redondo Bch doc 0 `' 1 13
BACKGROUND & DISCUSSION (continued):
The CPUC awarded a grant of approximately $1.9 million for development and Implementation
of the South Bay Communities and Affiliates Energy Efficiency Program (SBCA) to provide
energy efficiency education, outreach and financial Incentives In order to achieve energy
efficiency in approximately 15,000 households in the South Bay.
All member cities of the South Bay Cities Council of Governments ( SBCCOG) are eligible to
participate in the program. To participate therein the cities must commit to supporting the
program through activities such as providing links to the program on City web pages,
distributing promotional materials, assisting with outreach to local retailers, serving on program
advisory committees, and facilitating workshops at community centers, as needed and as
appropriate for the City of El Segundo In return the residents of member cities will have the
opportunity to participate in rebate incentives and educational outreach programs that
promote energy efficiency.
The program will be implemented in South Bay cities located within the Southern California
Edison (SCE) Company and Southern California Gas Company (SCG) utility service territory,
with SCE as the Investor Owner Utility (IOU) contract administrator.
The program will be administered by the SBCCOG and Rita Norton & Associates, Program
Manager, and will encompass single family and multi - family residential occupancies. The
program will provide marketing and technical resources to assist residents in reducing energy
use and taking advantage of the rebates available through the CPUC.
City Manager shall designate a staff contact for the City of El Segundo
0
Pa CO1 d Agm dss 80602 Staff Rpt -?u ttIp... SBCA -Re .o Bch &c
redondo
B E A C H
Gregory C Hill
Mayor
July 22, 2002
The Honorable Mike Gordon
Mayor, City of El Segundo
350 Main Street
El Segundo, CA 90245
415 Diamond Street, P 0 Box 270
Redondo Beach, California 90277 -0270
www redondo Drg
tel 310 372 -1171
ext 2260
fax 310379-9268
RE: The South Bay Communities and Affiliates Energy Efficiency Program (SBCA)
I am pleased to announce the final approval by the CPUC of $19 million in funding for the South Bay
Communities and Affiliates Energy Efficiency Program (SBCA) Through the efforts of our South Bay
Cities Standing Committee on Energy, our consultant Rita Norton & Associates, and the staff at the
City of Redondo Beach, we were able to secure funding for an innovative program that will directly
benefit residents in the South Bay
I also want to thank those of you who participated in a preliminary planning meeting last month.
The attached Executive Summary of the SBCA program incorporates some of the changes discussed
at that meeting. The South Bay Cities Council of Governments (SBCCOG) has agreed to serve as the
program's community organizer, working closely with Program Manager Rita Norton, and overseeing
the "South Bay Energy Office" and staff that will be hired to administer the program. Participating
cities may be asked to facilitate workshops at community centers and assist in other outreach to local
residents and retailers
The planning phase has begun for the program At this time we need a confirmation from all cities
that wish to participate Please provide us with a letter of participation signed by you or the City
Manager, or a resolution (samples attached) Please also designate the staff contact for your City
Tf you wmh to nartirrnate, nlPaaa dirrect your mrifirmahon IPtter or resolution, and staff contact
information to my office by Thursday, August 15
If you have questions or comments, please call Rita Norton at (408)354 -5220, or Redondo Beach
Public Works Director Sylvia Glazer at (310)318 -0686, Ext. 4172
Sincerely,
Greg Hill
Mayor
Cc City Manager
Jacki Bacharach, Executive Director, South Bay Cities Council of Governments
Sylvia Glazer, Public Works Director, City of Redondo Beach
Rita Norton, Program Manager, South Bay Communities & Affiliates Energy Efficiency Program
0 91)
EL SEGUNDO CITY COUNCIL MEETING DATE. August 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION*
Consideration and possible action regarding the City of El Segundo's membership in the
California Contract Cities Association
COUNCIL ACTION
1) Authorize the City's membership in the California Contract Cities Association, 2) Designate
members of the Council to serve as Voting Delegate and Alternate, 3) Approve an
appropriation of $2,800 00 to be included in the 2002 -2003 budget, 4) Alternatively, discuss
and take other action related to this item
BACKGROUND & DISCUSSION*
Over the past several months, members of the City Council have attended California Contract
Cities Association (CCCA) functions and have expressed interest in joining the organization
While the CCCA has functioned traditionally as an advocate for Los Angeles County "contract
cities," or those cities that "contract" for public safety and other municipal services, the
organization has evolved in recent years into an effective lobbying agent at the State and
Federal levels on behalf of local government issues. Accordingly, several "full service" or
independent cities have joined the organization in recent years to take advantage of the
organization's growing influence in Sacramento
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS.
Letter of introduction from Executive Director of California Contract Cities Association and a
copy of the organization's by -laws and membership dues schedule
FISCAL IMPACT- $2,800 00 FY 2002 -2003
Operating Budget. $17,100.00
Amount Requested: $2,800.00
Account Number. 2901 -6208
Project Phase. NIA
Appropriation Required _X—Yes _ No
100 14
Background and Discussion (con't):
In addition to the lobbying benefits provided by membership in the CCCA, it should be noted
that a large number of cities belonging to the Regional Airport coalition are members of the
organization The CCCA conducts monthly business meetings open to all members and a
well- attended annual conference each year Those gatherings would provide a viable forum
for regional issues concerning the City of El Segundo, including the ongoing issues related to
LAX expansion
Should the Council choose to join the California Contract Cities Association, an appropriation
of $2,800 00 will be included in the FY 2002 -2003 budget
10 1
flifornia
:ontract Cities
Association
10535 Paramount Blvd , Suite #100 • Downey, California 90241 (562) 928 -5533 • FAX (562) 928 -9557
June 21, 2002
Jeff Stewart
Assistant City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr Stewart
Per our conversation, we Invite your city to Coln the California Contract Cities Association With
the advent of Proposition 13, many full service cities determined that they would have to move
more and more Into contracting because of reduced resources to maintain their more costly
Individual in -house services As a result, many of these cities are joining the Contract Cities
Association to take advantage of the Association's years of experience in developing and
utilizing contract services, both from public service suppliers (county and state) and private
suppliers
The purpose of the Association is to serve cities contracting with public and private entitles with
an emphasis on a focus for Inter- community Interface, exchanging Ideas for better delivery of
resident services
CCCA does not compete or seek to be a replacement for the California League of Cities All of
our cities are, of course, members of the League, and look to the League to represent their
Interests at the state and federal levels The CCCA is an organization of those cities Interested
in developing and expanding more efficient and economic services through the contract system
In the past, activities have been restricted to contracting Issues However, the years of effort,
contention with county and state governments, and development of state legislation has brought
about a closely -knit, politically disciplined organization This is what many cities find attractive
in the organization, and this has led to expanding our legislative activities to address broader
city concerns
The Association conducts a number of special events that are educationally, politically, and
socially beneficial to member cities, their councils and staffs The major event is the Annual
Municipal Seminar in Palm Springs Here CCCA provides a forum to exchange Information,
experiences and to examine potential solutions to major problems confronting cities
162
The Commissioners Workshop held during our Annual Seminar in Indian Wells addresses the
roles of councils and commissioners Commissioners leave with a better understanding of their
duties and powers and those of their councils as policy makers
The Annual Legislative Orientation Tour to Sacramento enables participating members direct
access to legislators and legislative issues that will directly affect their cities that year
Considerable resources for member cities are available through the various standing
committees which conduct studies and investigations of issues and programs of interest One
of the most valuable is the City Managers & Administrators Committee This group researches,
studies and analyzes the cost effectiveness of city services by comparing public or private
contracting with in -house services, and /or combinations of all three This exchange of ideas
and experience is a resource no individual city could match without paying sizable consulting
fees
CCCA currently has two different dues schedules one for cities inside Los Angeles County,
and another for those outside The L A county cities' dues are much higher than those cities
further removed In the past, most of the legislative benefits won in Sacramento applied
primarily to Los Angeles County cities Furthermore, with the concentration of membership in L
A County, these cities were more effectively served in negotiations over contracting costs with
the County More cities outside of Los Angeles County are now joining, because present
legislation impacts statewide, and the Association's focus on issues common to all cities has
been successful
We believe membership in the Contract Cities Association will be beneficial to your city
Enclosed is a membership application, dues schedule and roster information form If you have
any questions or wish further information, please call me at (562) 928 -5533
Sincerely,
Sam Oltvito
Executive Director
Enclosure
1
-vJ
ilifornia
'.ontract Cities
Association
10535 Paramount Blvd , Suite #100 • Downey, California 90241 (562) 928 -5533 • FAX (562) 928 -9557
"WHAT IT IS ... AND WHY"
An introduction to the
CALIFORNIA CONTRACT CITIES ASSOCIATION
BACKGROUND:
The California Contract Cities Association Is an organization of those cities In California that
have embraced the contract system for providing major municipal services for their
communities, either by Incorporating as a contract city or opting to move Into major contracting
on a regional service basis, rather than maintaining full services within their own city
government structure
The Contract Cities Association was organized In 1957 -58, when the handful of then - existing
contract cities realized that their new and special form of local municipal government presented
problems, opportunities, and spheres of special Interest that were unique to the contract cities,
neither shared nor understood by the old -line, full - service cities
AIMS & PURPOSES:
The aims and purposes of the Association are set forth In the By -Laws as follows
Article II - Purposes
SECTION 1 The primary purpose of this Association shall be to serve cities
contracting for the performance of municipal services, to serve as their rallying point for the
achievement of all things necessary, proper and legitimate for the common good and
welfare, to take appropriate action on problems Involving cities contracting for the
performance of services, to seek out the facts concerning the problems of contractual
cities as they arise, and If necessary to represent and Intercede on behalf of the members
of this organization to the end that such problems be speedily and justly concluded, to
I -= l
assemble, examine and study all information pertaining to the cost of performance of
municipal services, the level of services so supplied, and to take appropriate action
thereon when fully advised in the premises
SECTION 2 The general purposes of this Association shall be to serve as a rallying
point for cities contracting for municipal services so that said cities may insure for their
constituents the best service at the minimum cost Therefore, in order to accomplish the
purposes set forth in this article, this Association shall have the power to do the following
(1) Study and analyze all aspects of contractual operation, the cost thereof and the
level of service
(2) Act as a united association for improving any of the contractual functions of said
member cities and for obtaining the best services at the lowest price thereof
(3) Conduct studies and accumulate facts and information concerning contractual
operations, the level of service, and the most economical method of performing
municipal functions
(4) Disseminate facts and information to all interested cities regarding contractual
operations, the cost of the performance of municipal functions to all cities as well
as the service supplied thereby
(5) To unite together to protect the contractual type of operation where necessary and
proper, so that the highest level and most economical services may be supplied to
member cities
CONCEPT:
Membership in the California Contract Cities Association is open to any city that embraces the
contract city concept, and it has become difficult to make any other clear distinction between a
contract and non - contract city in California today
There are 115 cities in California that would be clearly identified as contract cities by virtue of
the major regional services -- e g , law enforcement, fire protection -- they provide to their
communities on a contract basis The number is growing annually, as the cost of local
government increases beyond the feasible economic reach of many so- called "Full Service"
cities, making the economy and efficiency of the contract system more obvious and essential to
the continued existence of local government
But in another context, virtually every city in California is a "Contract City" to a greater or lesser
degree The measure of difference between those cities identified as contract cities and those
clinging to the "Full Service" concept is constantly narrowing
As the old -line cities move more and more into contract services for tax assessments and
collection, health services, fail services, specialized detective services, crime lab services,
library services, etc , and contract cities find that certain services are best provided "in- house"
by their own city hall staff -- e g , parks & recreation, certain engineering services, planning &
zoning, etc The difference in actual governmental operation between some contract and old -
line cities begins to narrow almost to the vanishing point
I iJ
It finally revolves down to where the distinction between a contract and a non - contract city
becomes one of philosophical point of view
Under this definition, a contract city is one that believes that certain major services are more
economically and efficiently provided on a regional basis, and that regional services, unlike
regional government, do not eliminate or erode local control or the home rule concept The old -
line city remains one that clings to the old idea that true home rule or local control exists only
with a full - service city even though there are virtually no truly full - service cities remaining in
California today
Rising costs of government, as already mentioned, are forcing more and more cities to
recognize the contract city philosophy, and virtually every newly incorporated city coming up in
California in recent years has incorporated under the contract plan And they are finding that
regional contract services do not destroy home rule or erode local government's control over the
affairs of their local community, or over the direction and quality of life and development in their
local community
On the contrary, it is a basic contract city concept that the contract system represents the future
for local government and home rule, because the rising costs of government and restricted
revenue sources will soon be facing many cities with two or three alternatives, only one of which
can sustain local government control The cities will either face bankruptcy, because their local
resources will no longer support their local, full - service operations, or they will have to relinquish
local control to some form of regional government or metropolitanism, or they will have to
embrace the contract system of utilizing regional services while retaining their local government
and home rule control of those services and other aspects of their community life
MEMBERSHIP:
There are 74 members of the California Contract Cities Association at the present time, 52 of
these within the County of Los Angeles
The reason for the concentration of membership in Los Angeles County is historical, not
because of any regional or parochial interest
The contract system was developed in Los Angeles County as the "Lakewood Plan ", when the
City of Lakewood was incorporated in 1954 Thereafter, because the economy and simplicity of
the governmental structure and operation allowed many communities to incorporate that had not
previously had the means to do so, there was a great increase in city incorporations in the years
immediately following all of them in the County of Los Angeles
It was several years before communities elsewhere in California began to take advantage of the
system and incorporate under the contract plan
In the years since the contract system was established in Los Angeles County, the entire
structure of county government has been influenced by and oriented to a mayor degree toward
providing contract services to these cities, so the concentration of experience in contract city
operation and relationships, as well as the concentration of numbers, has rested in Los Angeles
County
lot)
Today, there are several contract cities in Contra Costa County, one of them, Lafayette, a
member of the CCCA, several in Riverside, Orange, Santa Clara, Ventura and San Diego
Counties, and one or two in San Mateo, Humboldt, Amador, Fresno, Kern, Mann, Mendocino,
Napa, Plumas, San Bernardino, Sierra, Siskiyou, Stanislaus, Tehama and Tulare Counties
There are considerable differences in the relationships between these contract cities and their
counties in these different areas Most of these counties look to the experience of Los Angeles
County, based on more than 35 years of contract city experience, to determine many of their
basic approaches to the contract system and the provision of contract services Thus, what
happens in the development of contract relationships in Los Angeles County usually,
eventually, has an influencing impact on the other counties
But the concentration of membership and experience in Los Angeles County does not, or should
not, lessen the interest of contract cities elsewhere in the continuing development,
improvement, and strengthening of the contract system itself, or the application to the other
counties of legislative and contractual gains won by the CCCA in Los Angeles County
The Executive Board of the California Contract Cities Association, therefore, has issued an
invitation to all contract cities in the State to loin the Association and begin actively participating
in the affairs of the organization
It is hoped that as more cities in Central and Northern California loin the Contract Cities
Association, separate divisions of the CCCA may be formed in these other areas of the State
and, as we seek to expand and improve our contract relationships in the future, the Association
will have the organization's structure and strength to do so
THE CCCA AND THE LEAGUE OF CALIFORNIA CITIES:
All CCCA members are, of course, also members and full supporters of the League of California
Cities There is no attempt by the California Contract Cities Association to replace, compete
with, or duplicate services of the League
The CCCA By -Laws set forth clearly that the concerns and interests of the Association are
confined solely to those issues which are unique to contract city operation only, and therefore
may not engage the interest or concern of non - contract cities
The CCCA believes there is a place and a need for such a special interest organization working
within, or separately but in conjunction with, the League on those special issues of concern only
to our contract cities That is the reason and purpose for the existence of this Association
10 r
MEMBERSHIP DUES:
Recognizing that the activity of the Association and the benefits gained by the Association for its
member cities has also been concentrated in Los Angeles County, a different dues schedule
has been established for those member cities in and outside of Los Angeles County The
current dues schedule is as follows
Article IV - Membership Dues
SECTION 1 Membership dues shall be based upon a combination of population and
total assessed valuation factors and /or sales tax revenues The population of a member
city shall be determined by the last census, or if none applicable to a member city, then as
determined for the purpose of state allocation of motor vehicle fees Said dues shall be as
follows
For Cities within Los Angeles County
Under 10,000 population and with less than $10,000
annual sales tax revenues I 1 $70000
Under 20,000 population and /or less than $150 million assessed
property valuation I 1 $1,40000
With 20,000 to 40,000 population and /or
$150 million to $500 million assessed property valuation $1,82000
With 40,000 to 60,000 population and /or
$500 million to $1 billion assessed property valuation $2,24000
Over 60,000 population and /or
$1 billion assessed property valuation $2,80000
For cities outside of Los Angeles County
10,000 population or less I I . $14000
10,000 to 25,000 population 1 $28000
Over 25,000 population $56000
FUTURE ACTIVITIES:
It is a considerable challenge, from a political point of view, for a comparatively new and small
organization of cities to win legislative battles to protect or advance the special and unique
interest of its cities, especially when the Contract Concept remains little known or understood by
many of our State and Congressional representatives, or to win favorable negotiating positions
with counties and private contracting sources when these frequently involve new and innovative
relationships or concepts for the delivery of municipal services
i l% V
The CCCA has tried to meet this challenge, and has been quite successful in its efforts The
organization succeeded in passing legislation limiting the areas of general county overhead
costs that may be added to charges for contract services (only overhead costs incurred as a
result of contract services may be charged), and has succeeded in defeating all efforts to
rescind or weaken that legislation
Legislation and certain administrative interpretations were won to credit contract cities for
certain taxes paid into special districts (i e , fire and library districts) and this increased their "tax
effort" for federal revenue sharing purposes (This increased federal revenue sharing
allocations to contract cities by several million dollars annually in Los Angeles County alone )
The CCCA managed a successful campaign over 10 years to finally win passage of a measure
to appropriate a property tax of 7 cents to no- and low -tax cities in 1987 under the "Trial Court
Funding" legislation AB1197
The CCCA, through its Contracts Committee, Committee of City Managers /Administrators and
other committees, has developed districting concepts, joint powers agreements, inter -city
service agreements, etc , to broaden and diversify the contract program
The CCCA has developed the nation's first self - insurance program for municipal liability
insurance, and through a Joint Powers Insurance Authority, is now providing a higher level of
coverage at significantly reduced costs for its participating cities, and also guaranteeing a more
stable insurance market for its cities than the private insurance industry has been able to
provide
Through its Committee of City Managers /Administrators, the CCCA conducts on -going studies
and evaluations of contract services, developing private sources as an alternative to county
services, measuring the efficiency and cost - effectiveness of contract services from different
sources compared to in -house staff services, etc , and such study results are maintained in an
information bank to be drawn on as desired by any member city
The CCCA also conducts annual seminars, legislative orientation tours and a series of special
events of help and interest to its members These activities are to be continued and expanded
in the future But it also is the intent of the CCCA to continue to expand its membership and
enlist participation and support of all contract cities throughout the State This expansion of
membership is important to all cities that contract for services, because all such cities benefit
from the legislative and administrative advances of the Association and the legislative and
administrative position of the Association, in the accomplishment of its goals, is strengthened in
proportion to the number of cities it represents and the legislative areas of the State it covers
Thus, increased membership means potentially more legislative and administrative gains for all
contract cities in the State, and this will be the principle aim of the Association in its future
activity schedule
' �J
California
Contract Cities
Association
10535 Paramount Blvd, Suite #100 • Downey, California 90241 (562) 928.5533 • FAX (562) 928.9557
MEMBERSHIP APPLICATION
Date
The City of hereby applies for membership In
the California Contract Cities Association
Enclosed is our check for $ to pay for our annual membership dues for our
City (Make check out to California Contract Cities Association)
ADDRESS
COUNTY
PHONE
EMAIL
POPULATION
ASSESSED VALUATION
DATE INCORPORATED
NAME
ZIP CODE
FAX
Person to Contact re CCCA Business
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
DESCRIPTION*
MEETING DATE: August 6, 2002
AGENDA HEADING. Consent Agend
Consideration and possible action amending the City's grant agreements with the Federal
Aviation Administration (FAA) to provide for cash drawdowns on an as needed basis.
COUNCIL ACTION:
1) Authorize City Manager to execute Amendment No. 1 to FAA Grant Agreement No. 3-06 -
0139-NT, 2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION.
During the past three years, the City Council authorized acceptance of $3 million in grants from
the Federal Aviation Administration (FAA) to fund improvements to private property under the
City's Residential Sound Insulation (RSI) program The two grants comprising that total are
funding Phases 8, 9 and 10 of the RSI program, as approved by the Council Phases 6 and 7
are completed, Phase 8 is underway and Phases 9 and 10 will begin in the near future Under
current guidelines, the City incurs expenses for the work performed under the RSI program and
requests reimbursement in writing on a periodic basis in writing The proposed Amendment
No 1 would merely establish a letter of credit and an automated drawdown system that would
allow for the wire transfer of funds in accordance with the remaining terms of the agreement.
The amendment represents a ministerial action that would streamline the manner in which the
City is reimbursed for funds expended on the RSI program The amendment would not alter
the basic terms of the agreement In addition, as requested by the Council during the strategic
planning meeting earlier this month, staff will return to the Council this Fall with a full status
report and update of the RSI program
ATTACHED SUPPORTING DOCUMENTS
Copies of amendments to FAA Grant Agreement Nos 3 -06- 0139 -NT and and 3 -06- 0139 -NU.
FISCAL IMPACT. None
Operating Budget.
Amount Requested.
Account Number:
Project Phase:
Appropriation Required: _Yes X No
110
15
0
U S Department
of Transportation
Federal Aviation
Administration
Page 1 of 2 Pages
Contract No DTFA08 -01 -C -21388
Los Angeles International Airport
Los Angeles, California
AMENDMENT NO 1 TO GRANT AGREEMENT FOR PROJECT NO 3- 06- 0139 -NU
WHEREAS, the Federal Aviation Administration (hereinafter referred to as the "FAA ") has determined it to
be in the interest of the United States that the Grant Agreement between the FAA, acting for and on behalf
of the United States, and the city of El Segundo, (hereinafter referred to as the "Sponsor "), accepted by
said Sponsor on the 26th day of June, 2001, be amended as hereinafter provided
NOW THEREFORE, WITNESSETH
That in consideration of the benefits to accrue to the parties hereto, the FAA on behalf of the United
States, on the one part, and the Sponsor, on the other part, do hereby mutually agree that said Grant
Agreement be and is hereby amended as follows
Under terms and conditions, add the following condition
12 The sponsor agrees to request cash drawdowns on the letter of credit only when actually
needed for its disbursements and to timely reporting of such disbursements as required It is
understood that failure to adhere to this provision may cause the letter of credit to be revoked
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to said Grant Agreement to be
duly executed as of the day of 2002
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
WESTERN- PACIFIC REGION
r _
n � �
By
I John P Milligan, (Supervisor
'.J Standards Section
Ill
Page 2 of 2 Pages
Project No 3 -06- 0139 -NU
Contract No DTFA08 -01 -C -21388
City of El Segundo
(Name of Sponsor)
(SEAL)
Attest
Title
a
Title
CERTIFICATE OF SPONSOR'S ATTORNEY
I, A-' V/ —-`T—r , acting as Attorney for the city of El Segundo (hereinafter
referred to as the "Spo so ') do hereby certify
That i have examined the foregoing Amendment to the Grant Agreement and the proceedings
taken by the Sponsor relating thereto, and finding the execution thereof by said Sponsor has been duly
authorized and is in all respects due and proper and in accordance with the laws of the State of California,
and further that, in my opinion, said Amendment to Grant Agreement constitutes a legal and binding
obligation of the Sponsor in accordance with the terms thereof
Dated at 4g-1 this 5
By
Till