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2002 APRIL 16 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items The City Council, Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 16, 2002 — 5:00 P.M. Next Resolution #4256 Next Ordinance #1346 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and /or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo Los Angeles Superior Court Case No. BC267404 2 Glover v City of El Segundo, LASC No YC039465 3 City of El Segundo v Stardust, LASC No YC031364 0 1 4 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC 040688 5 City of El Segundo v. State Water Resources Control Board, SWR CB /OCC No. A- 1448(6) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) none DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — One 1 Meeting with Real Property Negotiator City Manager Mary Strenn; Real Property located at 121 West Grand Avenue, Parties negotiating with Columbia Development; under negotiation are development options for the real property. SPECIAL MATTERS — None 2 0 2 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items The City Council, Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 16, 2002 — 7:00 P.M. Next Resolution #4256 Next Ordinance #1346 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Julie Elkins of the United Methodist Church of El Segundo PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to fake action on any item not on the agenda The Council will respond to comments after Public Communications is closed Li 3 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS 1. Election of Mayor and Mayor Pro Tern by seated Council Members. Recommendation — (1) By Motion, proceed with election of Mayor and Mayor Pro Tern by seated Council Members, or (2) Postpone the selection of Mayor and Mayor Pro Tern to the Special Meeting of April 23, 2002 C. UNFINISHED BUSINESS 2. Consideration and possible action regarding approval of conceptual design for the Downtown Specific Plan — (No Fiscal Impact). Recommendation — (1) Receive presentation and accept recommendation from the Downtown Specific Plan Improvements, (2) Open a thirty (30) day public input period to receive comments, (3) Discuss this item again at the Council meeting of June 4th, 2002; (4) Alternatively, discuss and take other action related to this item 3. Consideration and possible action regarding approval of a resolution of the City Council of the City of El Segundo amending Resolution No. 4162 to provide for street sweeping on Grand Avenue (between Eucalyptus Drive and Concord Street) and on Richmond Street (between Grand Avenue and Holly Avenue), as well as to allow parking on the east side of Concord Street (between El Segundo Boulevard and Grand Avenue). Recommendation — (1) Adoption of resolution, (2) Authorize the Mayor to sign the resolution, (3) Alternatively, discuss and take other action related to this item 4 Consideration and possible action regarding approval of a contract with Christopher A. Joseph & Associates to prepare a Specific Plan and Environmental Impact Report (EIR) for the redevelopment of Area A of the Los Angeles Air Force Base (LAAFB). Total cost not to exceed $334,750.00. Recommendation — (1) Authorize City Manager to execute a contract in a form to be approved by the City Attorney with Christopher A Joseph & Associates to prepare a 4 n 4 Specific Plan and EIR in an amount not to exceed $334,750 00, (2) Authorize the re- allocation of Planning Division funds for LAAFB project costs and /or contingency not to exceed $84,750 00, (3) Alternatively, discuss and take other action related to this item D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 5. Warrant Numbers 2524344 to 2524733 on Register No. 13 in the total amount of $1,139,495.62 and Wire Transfers from 03/23/2002 through 04/05/2002 in the amount of $256,192.91. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments; and wire transfers 6. City Council Meeting Minutes of April 2, 2002. Recommendation — Approval 7. Consideration and possible action to authorize staff to request Caltrans to eliminate existing street parking on the west side of Sepulveda Boulevard, between Holly Avenue and Palm Avenue. Recommendation — (1) Authorize staff to submit a request to Caltrans, (2) Alternatively, discuss and take other action related to this item 8. Consideration and possible action for the purchase of a Hewlett Packard 5000 42" wide color plotter for City -wide GIS use from DAV -TECH. (Fiscal Impact $11,450.00). Recommendation — (1) Approve the purchase of the plotter, (2) Transfer $11,450 00 to the Capital Outlay account from costs savings in the GIS Professional and Technical Services contract to cover the cost of the plotter, (3) Alternatively, discuss and take other action related to this item 0 1 9. Consideration and possible action to authorize the Director of Administrative Services to release Public Works deposit checks early upon satisfactory completion of the work. (No Fiscal Impact). Recommendation — (1) Authorize the Director of Administrative Services to release deposit checks early upon satisfactory completion of the work, (2) Alternatively, discuss and take other action related to this item 10. Consideration and possible action authorizing staff to solicit proposals from qualified firms to provide water - billing services and customer service. (Total estimated yearly cost $60,000.00). Recommendation — (1) Authorize staff to Solicit proposals, (2) Alternatively, discuss take other action related to this item 11. Consideration and possible action of a resolution of the City Council of the City of El Segundo amending Resolution No. 4162 to provide for 4 -way stop signs at the Holly Avenue — Loma Vista Street intersection. Recommendation — (1) Adopt the resolution, (2) Authorize staff to install the stop signs; (3) Alternatively, discuss and take other action related to this Item 12. Consideration and possible action awarding contract to Dewey Pest Control for the Fumigation of Government Buildings — Project No. PW 01 -24 — Approved Facilities Maintenance Operating Budget. (Fiscal Impact $35,320.00). Recommendation — (1) Award contract to the lowest responsible bidder, Dewey Pest Control, in the amount of $31,520 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Authorize $3,800 00 for construction management and construction contingencies, (4) Alternatively, discuss and take other action related to this item 13. Consideration and possible action awarding contract to Kenny Industrial Service, LLC, for the lining of sanitary sewer access structures at various locations — Project No. PW 02 -01 — Approved Capital Improvement Program. (Contract Amount $45,750.00). Recommendation — (1) Award contract to the lowest responsible bidder, Kenny Industrial Services, LLC, in the amount of $45,750 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively, discuss and take other action related to this item R 0 l; 14. Consideration and possible action regarding acceptance of the project for Replacement and Upgrade of Maintenance Facility Generator (150 Illinois Street) — Project No. PW 01 -11 — Approved Capital Improvement Program. (Contract Amount $66,029.00). Recommendation — (1) Accept the work as complete, (2) Authorize the City Clerk to file the City Engineers Notice of Completion in the County Recorder's Office, (3) Alternatively, discuss and take other action related to this item 15 Consideration and possible action regarding award of contract to Roo Jon Painting Company, for the painting of the Maintenance Facility (150 Illinois Street) — Project No. PW 02 -08 — Approved Maintenance Facility Fund Budget. Recommendation — (1) Award contract to the lowest responsible bidder, Roo Jon Painting Company in the amount of $27,050 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively, discuss and take other action related to this item. 16. Consideration and possible action regarding award of contract to Cedro Construction for construction of Mariposa Avenue storm drain (700 block of West Mariposa Avenue) — Project No. PW 02 -02 — Approved Capital Improvement Program. (Fiscal Impact $114,954.00). Recommendation — (1) Award contract to the lowest responsible bidder, Cedro Construction, in the amount of $114,954 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively, discuss and take other action related to this item 17. Consideration and possible action for both the purchase of the upgrade for the existing Archibus /FM software, a Facilities Management Program, and for the execution of a professional services agreement to provide training, technical support and miscellaneous consulting services from Asbuilt Information Systems, LLC. (Fiscal Impact $15,800.00). Recommendation — (1) Approve the purchase of the software upgrade and authorize the City Manager to execute the standard professional agreement on behalf of the City for an amount not to exceed $15,800 00 with Asbuilt Information Systems, LLC, (2) Alternatively, discuss and take other action related to this item 18. Consideration and possible action regarding adoption of plans and specifications for the Acacia Park (600 block West Acacia Avenue) irrigation system replacement — Project No. PW 02 -13 — Approved Capital Improvement Program (estimated cost $35,500.00). Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively, discuss and take other action related to this item 7 d 7 19. Consideration and possible action authorizing staff to solicit proposals from qualified firms for the construction of the Freedom Park Memorial (estimated cost Recommendation — (1) Authorize plans and specifications, (2) Authorize staff to advertise the project for the receipt of construction bids, (3) Alternatively, discuss and take other action related to this item 20. Consideration and possible action regarding a contract with Gary V. Bufkin Computer Consulting (GVBCC) to develop and implement a custom automated permit tracking system for Community, Economic and Development Services Department. Total cost not to exceed $38,500.00. Recommendation — (1) Authorize City Manager to execute a contract in a form to be approved by the City Attorney for an amount not to exceed $38,500 00. (2) Alternatively, discuss and take other action related to this item 21 Consideration and possible action regarding the authorization to issue purchase orders for fitness - for -duty and executive physical fitness exams and pre- employment medical evaluations and worker's compensation injury and illness treatment. Recommendation — (1) Approve purchase orders to Westchester Medical Group of $15,000 to continue providing fitness- for -duty and executive physical fitness exams and $10,000 to Concentra Medical Centers to continue providing pre - employment medical evaluations and worker's compensation injury and illness treatment, (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA NEW BUSINESS — 22. Consideration and possible action regarding approval of conceptual design for the Imperial Avenue Vista Upgrade (Imperial Avenue and Sheldon Street) — Project No. PW 01 -18 — Approved Capital Improvement Program. Recommendation — (1) Approved conceptual plans for Imperial Avenue Vista Upgrade, (2) Alternatively, discuss and take other action related to this item 8 0 19 F. REPORTS — CITY MANAGER — NONE G. REPORTS — CITY ATTORNEY — NONE H. REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick — Mayor Pro Tern Jacobs — Mayor Gordon — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation, andlor discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (If required) ADJOURNMENT POSTED DATE � /r O d TIME NAME 9 0 9 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT PTION: MEETING DATE: April 16, 2002 AGENDA HEADING- Special Order of Business Election of Mayor and Mayor ProTem by seated Council Members RECOMMENDED COUNCIL ACTION: 1) By Motion, proceed with election of Mayor and Mayor Pro Tem by seated Council Members, or 2) Postpone the selection of Mayor and Mayor Pro Tern to the Special Meeting of April 23, 2002 BACKGROUND & DISCUSSION Election Code § 10262 requires that the canvass of returns for a municipal elections shall take place on the second Tuesday after the election Government Code § 36801 states that the city council shall meet on the Tuesday after the general municipal election and choose one of Its number as mayor, and mayor pro tem Since it Is awkward to choose a mayor and mayor pro tem before canvassing the election, Staff recommends that the Council continue the agenda item for selecting a mayor and mayor pro tem until the Special Meeting to be held April 23, 2002 ATTACHED SUPPORTING DOCUMENTS- Copies of Government Code §36801 and Elections Code § 10262 FISCAL IMPACT: NONE Operating Budget- Amount Requested Account Number Project Phase - Appropriation Required. -Yes —No DATE. Iv Cler 10, 2002 REVIEWED BY: DATE e 2_ Mary Str , City Manager � olio 1 PART 2 MUNICIPAL ELECTIONS 10262. Article 3 Conduct of Elections 10240 Precinct supplies The city elections official shall have the necessary ballots painted and shall procure and furnish to the election officers the necessary supplies and equipment as specified in Sections 14105 and 14110 The elections official shall see that they aie properly distributed to each precinct prior to the open- ing of the polls on the day of election (Added by Stats 1994, c 920, §2 ) 10241 Declaration of duties Before opening the polls, the election officers shall sign a declaration to discharge faithfully the duties of an electron officer, before the inspector or before any other of themselves (Added by Stats 1994, c 920, §2 ) 10242 Opening of polls The polls shall be open on the day of electron between the hours that the governing body determines, but not less than eight consecutive hours The hours of opening and closing the polls shall be specified in the notice of elec- tion, or shall otherwise be the same as provided for general elections Before the precinct board receives any ballots, it shall cause it to be proclaimed aloud at the place of election that the polls are open (Added by Stats 1994, c 920, §2 ) 10243 Majority of members present A majority of the members of any precutct board shall be present at the polling place at all times while the polling place is open (Added by Stats 1994, c 920, §2 ) Article 4 Canvass of Ballots and Returns 10260 Procedure at close of polls The votes shall be counted, the result of the votes cast shall be posted, the supplies and records of the election shall be returned to the city electrons offi- cial and shall be disposed of by him or her in accordance with the provisions of this code governing elections generally, so far as they may be applicable (Added by Stats 1994, c 920, §2 ) 10261 Counting absent voter ballots The city elections official, or a canvassing board appointed by lum orher, shall count the votes cast by absent voters The city el�ctions official or board shall commence this count as soon as the polls close on the day of election, and the count shall continue, for not less than sax hours each day providing ballots remain to be counted, until all absent voter ballots have been received within the time provided by law The result of the absent vote count shall be included with the canvass of returns from the precincts The canvassing board, if any, shall be appointed, and the absent vote court shall be conducted in the mariner pi esci ibed by Chapter 1 (commenc- mg with Section 15000) of Division 15, insofar as that chapter is not inconsis- tent with this section (Added by Stats 1994, c 920, §2 J 10262 Canvass of returns, installation of elected officers The governing body of the city shall meet at its usual place of meeting on the second Tuesday after the electron to canvass the returns and to install the newly elected officers The body shall declare elected the persons for whom 287 2001 OIi § 36807 Special meeting matters § 36808 Place of meetings Public requirement § 36809 Time of adjourned meeting § 36810 Quorum. Adjournment: Compelling attendance of absent members § 36811. Adjournment when all councilmen absent § 36812 Determination of members' qualifications and eldction § 36812 1. Suspension of proceedings on election contest § 36812 5 City's defense in election contest § 36813 Rules for conduct of proceedings Disorderly behavior § 36814 Record of proceedings § 36815 "Councilwoman" §§ 36830 - 36842. [Repealed] § 36800. [Added by Stats 1949 ch 79 § 1 and repealed by Stats 1955 cb 624 § 53.] § 36801. Selection of mayor and mayor pro tempore The city council shall meet on the Tuesday after the general munici- pal election and choose one of its number as mayor, and one of its number as mayor pro tempore. Added Stats 1949 ch 79 § 1, Amended Stats 1955 ch 750 § 2. Prior Law: Based on Stats 1883 ch 49 § 858 p 268, as amended by Stats 1913 ch 221 § 1 p 375, Stats 1933 ch 516 § 11 p 1323, Stats 1941 ch 545 § 3 p 1869 Amendments: 1955 Amendment: Added ", and one of its number as mayor pro tempore" at the end of the section Cross References: Elective mayor §§ 34900 et seq Application of this section to choosing of mayor pro tempore in city where mayor elected § 34905 When general municipal election held § 36503, Elec C § 22803 Collateral Referencea: Cal Jur 2d Municipal Corporations § 324 McKinney's Cal Dig Municipal Corporations § 315 56 Am Jur 2d Municipal Corporations, Counties, and Other Political Subdivisions §§ 165, 250, 281 § 36802. Presiding at meetings: Functions, etc., of mayor pro tempore. The mayor shall preside at the meetings of the council. If he is absent or unable to act, the mayor pro tempore shall serve until the mayor returns or is able to act. The mayor pro tempore has all of the powers and duties of the mayor. Added Stats 1949 ch 79 § 1, Amended Stats 1955 ch 750 § 3 Prior Law- Based on Stats 1883 ch 49 § 875 p 274, as amended by Stats 1913 ch 13 § 1 p 15, Stats 1915 ch 163 § 1 p 331, Stats 1931 ch 131 § 6 p 183, Stats 1933 ch 516 § 28 p 1335 390 '- `A'i�kvYf9y:.. -. f4s�1yM'�! - -sFesy w.ltliawRRLF�� G1� EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION* MEETING DATE: April 16, 2002 AGENDA HEADING: Unfinished Business Consideration and possible action regarding approval of conceptual design for the Downtown Specific Plan - (No Fiscal Impact) RECOMMENDED COUNCIL ACTION Recommendation — (1) Receive presentation and accept recommendation from the Downtown Specific Plan Improvements, (2) Open a thirty (30) day public input period to receive comments, (3) Discuss this item again at the Council meeting of June 4`h, 2002, (4) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION On September 18, 2001, the Council awarded a design contract to Lawrence R Moss and Associates (LRM) for the Downtown Specific Plan Improvements Since that time, LRM's staff has met with the Downtown Specific Plan Sub - committee to receive comments and guidance for the design The presentation at this Council meeting will include the various features to be incorporated into the rehabilitation and repair of the street, gutter and sidewalks portion on Main Street and on Grand Avenue There is proposed to be a thirty (30) day public input period for receipt of comments Comments can be addressed to the Public Works Department in City Hall ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT: Capital Improvement Program Amount Requested. Account Number Project Phase. Appropriation Required No ORIGINATED BY- DATE April 9, 2002 Andres Santamana, Director of Public Works Mary Strenn, City Mang DATE 2 N \COUNCIL - APRIL 1608 (Tuesday 04/09/02 8 00 AM) 013 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY, that the whole number of members of the City Council of said City is five, that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 16'" day of April, 2002 and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 16" day of April, 2002. ATTEST: Cindy Mortesen City Clerk NWESOSDAILY STREET SWEEPING ON GRAND AVENUE 0 1 f RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 4162 REGARDING DAILY STREET SWEEPING ON GRAND AVENUE AND RICHMOND STREET The City Council of the City of El Segundo resolves as follows Section 1: Sub - section 1 4 of the No Parking Street Sweeping Schedule in Resolution No 4162 is amended to read as follows "Sub- section 1 4 77 Grand Avenue Eucalyptus Drive to Concord Street (a) north and south curbside, 5.00 a.m. — 7:00 a.m — Monday through Friday (b) center island curbs 8.00 a m. — 9:00 a m — Monday through Friday Sub - section 1 4195 Richmond Street. Grand Avenue to Holly Avenue, 5 00 a m — 7 00 a m - Monday through Friday Sub - section 1 4 53 Concord Street east side — El Segundo Boulevard to Grand Avenue, 8:00 a.m to 1000 a m. — Tuesday." Section 2: Sub - section 1 1 24 in Resolution No 4162 is deleted Section 3: This Resolution will become effective immediately upon adoption and will remain effective until superseded by subsequent resolution or ordinance. PASSED, APPROVED AND ADOPTED this 16th day of April, 2002. Mike Gordon, Mayor Mark By. /-Y- t Karl H E Assistant N\RESO MAILY STREET SWEEPING ON GRAND AVENUE 0 I b EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2002 AGENDA ITEM STATEMENT AGENDA HEADING- Unfinished Business AGENDA DESCRIPTION Consideration and possible action regarding approval of a resolution of the City Council of the City of El Segundo amending Resolution No 4162 to provide for street sweeping on Grand Avenue (between Eucalyptus Drive and Concord Street) and on Richmond Street (between Grand Avenue and Holly Avenue), as well as to allow parking on the east side of Concord Street (between El Segundo Boulevard and Grand Avenue) RECOMMENDED COUNCIL ACTION. Recommendation — (1) Adoption of resolution, (2) Authorize the Mayor to sign the resolution, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION At the City Council meeting of November 20, 2001, staff was directed to facilitate a meeting with the business and residential community sharing street parking on Grand Avenue, between Richmond Street and Concord Street (Background and discussion continued on the next page ATTACHED SUPPORTING DOCUMENTS: Resolution for adoption FISCAL IMPACT None Operating Budget, Amount Requested Account Number Project Phase Appropriation Required: ORIGINATED BY DATE. April 9, 2002 Andres Santamaria, Director of Public Works REVIEWED BY: „ DATE All/ d 2 Strenn, Ci Manager N % COUNCIL -APRIL 16 01 (Tuesday 00109102 BOO AM) ul�� BACKGROUND & DISCUSSION (continued) The meeting was held on December 12, 2001 at City Hall Notices were provided to over thirty (30) businesses Mr Conrad Walton, a Concord Street resident, initiated the invitations to the residential community Five (5) residents appeared at the meeting and there was no representation by the business community At the meeting, it was mentioned that the storm water pollution control regulations require that local agencies sweep streets within commercial areas on a daily basis After discussion, a compromise agreement was reached that would satisfy the requests of the residents It is recommended that parking be allowed on the east side of Concord Street, between Grand Avenue and El Segundo Boulevard (there is no parking allowed on this side of the street at the present time) Street sweeping parking restrictions for this portion of Concord Street will be scheduled for Tuesday, 8 00 a m — 10.00 a m The following amendments to the current Resolution No 4162 are proposed to provide for the required daily street sweeping and to provide additional parking on the 100 and 200 blocks of Concord Street to compensate for the loss of parking for the area residents resulting from the proposed street sweeping regulations. The proposed amendments provide for the following 1 No parking requirements between 5 00 a m. and 7 00 a m , Monday through Friday for Grand Avenue, between Eucalyptus Drive and Concord Street, along the curbs, and for Grand Avenue, between Eucalyptus Drive and Concord Street between 8.00 a m and 9 00 a m , Monday through Friday, no parking requirements along the center island curbs, for Richmond Street, between Grand Avenue and Holly Avenue, no parking requirements between 5 00 a m and 7 00 a m , Monday through Friday, and for the east side of Concord Street, between El Segundo Boulevard and Grand Avenue, no parking requirements between 8 00 a m and 10 00 a m on Tuesdays This will provide for daily street sweeping of these commercial areas 2 Delete the current "NO PARKING AT ANY TIME" restrictions on the east side of Concord Street, between El Segundo Boulevard and Grand Avenue This will allow parking on both sides of Concord Street Currently, parking is allowed on both sides of Virginia Street and Whiting Street, which have the same thirty -foot (30') curb - to -curb width as Concord Street Further review of the parking patterns, street sweeping schedules, street use, and commercial pedestrian traffic during the last two (2) months, indicates that this is the appropriate action to take. N \COUNCIL APRIL 16 01 (Tuesday 04(09102 8 W A M ) O1V EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2002 AGENDA ITEM STATEMENT AGENDA HEADING- Unfinished Business AGENDA DESCRIPTION. Consideration and possible action regarding approval of a contract with Christopher A. Joseph & Associates to prepare a Specific Plan and Environmental Impact Report (EIR) for the redevelopment of Area A of the Los Angeles Air Force Base (LAAFS) Total cost not to exceed $334,750.00 RECOMMENDED COUNCIL ACTION 1 Authorize City Manager to execute a contract in a form to be approved by the City Attorney with Christopher A Joseph & Associates to prepare a Specific Plan and EIR in an amount not to exceed $334,750 00 2 Authorize the re- allocation of Planning Division funds for LAAFB project costs and /or contingency not to exceed $84,750 3 Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The City Council authorized the use of $150,000 in general funds forthe Space and Missile Systems Center (SAMS) project (Specific Plan and EIR) in the FY 01/02 budget The Air Force is planning to relocate SAMS from Area A of the LAAFB to Area B (northeast corner of Douglas St /Aviation Blvd ) Area A would be transferred to a private developer for redevelopment upon demolition of the existing office building on the site The City Council allocated the funds in an effort to support the LAAFB project by reducing the amount of time it would typically take to obtain discretionary permits on Area A. In short, the funds allowed the city to initiative the process prior to the selection of the developer saving several months The Air Force is currently reviewing proposals from three developers and is expected to select a developer in June or July of this year On February 4, 2002, the Planning Division initiated a Specific Plan application (EA No 577, SP No 02 -1) for the redevelopment of the 39 acre Area A of the Los Angeles Air Force Base ( LAAFB) (Continued on next page ) F–Al f_Ly:l41] Draft Scope of Services with Christopher A Joseph & Associates in the amount of $334,75000 FISCAL IMPACT: Operating Budget. $334,750.00 Amount Requested: $334,75000 Account Number 001 - 400 -2402 -6214 ($234,750) and TBD ($100,000 State Grant) Protect Phase. N/A Appropriation Required.—Yes X No URIUINAI ELI � . ' /off Jams Hansen, Director of Community, Economic and Development Services BY. DATE: iup�i Manager 4 P Nlammng & Bumldmg Safety\PROJECTS\576- 599\EA- 57AConmct ars? U 1 STAFF REPORT: April 16, 2002 BACKGROUND & DISCUSSION: (cont.) Page 2 Since Area A is currently designated in the General Plan Land Use Element as Federal Government and zoned Public Facilities (P -F), the future use of the property would require rezoning to be used for private commercial development Staff has recommended that a Specific Plan be developed to determine the appropriate land uses and densities that would be permitted on the property upon transfer from the Air Force to a private developer Based on the size of the property, staff has determined that an EIR would be required for any new development of the property Additionally, an Environmental Assessment (EA) or Environmental Impact Statement (EIS) may also be required to comply with the National Environmental Protection Act (NEPA) if, as is expected, federal funds are used as part of the project The consultant's scope of work includes that cost of preparing a point EIRIEIS document to comply with CEQA and NEPA On February 4, 2002, Planning Division staff distributed a Request for Proposal (RFP) for the preparation of a Specific Plan and EIR The City received five proposals by the February 26th deadline Based on the criteria contained in the RFP, staff invited three candidate firms to interview on March 19th. These firms were Christopher A. Joseph and Associates, Ultra systems Environmental, and RRM Design Group Due to budget constraints, Ultra systems and a substitute firm EDAW, declined the invitation to participate in the interviews Based on the interviews with Christopher A Joseph and Associates and RRM Design Group and the submitted proposals, staff recommends that the contract be awarded to ChnstopherA Joseph & Associates as the firm most capable of carrying out the objectives of the project Staff also recommends the retention of ChristopherA Joseph & Associates based upon their knowledge of the subject property and their proven ability to complete such projects in a timely manner The firm and the project managers who will lead the consultant team have experience working on large mixed -use projects throughout the Los Angeles area and have worked on large projects within El Segundo, most recently on the El Segundo Corporate Campus project Staff has worked with the firm before and are confident of their ability to successfully complete the Specific Plan and EIR /EIS To make up the shortfall staff recommends allocating $25,000 from the Planning Division's professional /technical budget for intermittent consultant services to the project and reallocating an additional $59,750 from the Planning Division's professional /technical budget assigned for the update of the Smoky Hollow Reuse Study which will be rebudgeted in the next fiscal year With these sources of funds, the total funding for the Specific Plan and EIR would be $334,750 If it turns out that an EA or EIS is not required, staff recommends that these reallocated funds be set aside as a contingency for unexpected changes to the scope of work. The current budget is $250,000 which included $150,000 of general fund money and $100,000 from the two defense retention grants There is a potential shortfall of $66,200 if the city is required to complete an environmental assessment as referenced earlier and the shortfall will increase to $84,750 if an EIS is required P Maming & Building Safety\PROJECTS\576 599EA- 57TCanMct ais2 - C. I ; STAFF REPORT: April 16, 2002 BACKGROUND & DISCUSSION: (cont.) Page 3 The table below illustrates the proposed budget with two possible scenanos to augment existing $250,000 budget Proposed Budget Scenario #1 Specific Plan /EIR $250,000 Environment Assessment (if Needed) 66.200 TOTAL $316,200 (Shortfall $66,200) Scenario #2 Specific Plan /EIR 1$250,000 EIS (if Needed) 1 84,750 TOTAL 1 $334,750 (Shortfall $84,750) Funding Sources Current Budget Allocation $250,000 Transfer of Division Project Funds 84,750 TOTAL $334,750 P Tlannmg & Buddmg Safcty\PRO ]ECTS\5]6- 599\EA- 57TContr CLais2 0 2 (I Christopher A Joseph & Associates Apni 1 2002 EXHIBIT A LOS ANGELES AIR FORCE BASE SPCIFIC PLAN AND EIR SCOPE OF SERVICES (Revised 411/02) The CAM Team will pursue a two - phased approach to complete the services required by the City on this project The first phase would consist of coordination with the City and the developer selected by the Air Force to prepare the Specific Plan for the vacated base site The second phase would consist of preparing the EIR for the project, using a project description defined and agreed to by all participants during the first phase The Scope of Work for the preparation of the EIR also includes optional tasks to prepare environmental documentation required by the National Environmental Policy Act (NEPA) for the project, if desired by the City PHASE 1 — PREPARATION OF SPECIFIC PLAN Task 1 -1: Collection of Baseline Information The CAM Team would propose to kickoff the Los Angeles Air Force Base Reuse project through the collection of baseline information on the project site and surrounding areas If the City desires, CAM and Psomas would conduct a formal kickoff meeting with City staff to refine the scope and schedule for the project It is expected that the selection process currently being undertaken by the Air Force will still be underway at the time the City's consultant team is ready to move forward and thus this task would be anticipated to provide a 'get-ahead" opportunity for the City while the Air Force completes its selection process and the selected developer is offered an opportunity to develop preliminary development concepts for the project site In the event that the timing permits, the coordination meeting set forth in Task I -2 could be undertaken at the same time as this task, although this is not expected The principal baseline information which would be collected during this task would consist of existing land use and infrastructure data for the project site and surrounding areas An overview of the Specific Plan Study Area, including characteristics of the community, existing area land uses, existing utilities and infrastructure. and setting would be provided for use in the EIR and Specific Plan City plans and documents pertaining to infrastructure conditions will also be collected and reviewed It is expected that the majority of this information will be readily available from existing City records and that minimal additional research will be required At a master plan level, this information will be analyzed and, in coordination with the EIR team, engineering support will be provided in recommending alternatives and identifying development constraints This information will be used as the basis for preparing the infrastructure plan for the development of the site Proposal lo Prepare Specific Plan and EIR for Air Force Base Proles Page 1 r, 2 i Cin of El Segundo Scope of Services 0 Christopher Joseph & Associates Apra 1, 2002 Task 1 -2• Coordination Meeting with Developer Selected by the Air Force As soon as practicable, CAJA would work through the City to organize a coordination meeting involving the City, the CAJA team (CAJA and Psomas) and the developer who is ultimately selected by the Air Force to facilitate the relocation of the operations of the Air Force base to a new site in exchange for the opportunity to privately reuse the site the existing base It is anticipated that the scheduling of this meeting could occur within a minimum time frame of A to 6 weeks after the Air Force has completed its selection process This time frame would allow the selected developer to prepare preliminary land use plans and site plans for the site that could then become the basis for discussions between the developer, the City and the City's consultant team, with the goal of preparing a Specific Plan which accommodates to the maximum extent feasible the developer's goals for the project site, while maintaining the City's regulatory authority over the development of the site and reflecting the input of the City's citizens and decision makers as to the desired land uses, densities and urban form for the future development of the project site The process envisioned for the development of the Specific Plan for the project site is similar to that employed by the City and the key members of this team in the processing of the Corporate Campus project, in which the City and its consultants and the applicant and its consultants worked closely together to prepare a plan and a series of land use entitlements that met the key objectives of all of the participants Rather than preparing a Specific Plan for the project site from scratch, the CAJA team would suggest that it would be more cost effective for the City to use a developer - supplied preliminary plan as a starting point and that the Specific Plan process be used by the City as the means and mechanism for providing the regulatory guidance and oversight that would ensure that the City's goals are reflected in the final product Through this process, a land use plan would be expected to result that meets both the City's and the developer's needs and provides the requisite flexibility to respond to changes in conditions that affect the project site, while maintaining throughout the City's ultimate control over the development of the project site The coordination meeting provided for in this task would be expected to be the first of several which would likely be required among the key participants to develop a project description that would be utilized in the preparation of the EIR for the project, as described in further detail below Task 1 -3: Preparation of Draft Specific Plan Based upon the information developed in the coordination meetings described above, Psomas would develop a draft Specific Plan for review by the City The draft Specific Plan would reflect a design identify for the Specific Plan area, as well as suitable uses and intensities for reuse of the site, based upon the land plan forthcoming from the developer chosen by the Air Force CAJA assumes in its cost estimate for this proposal that it will not be the responsibility of Psomas to develop the land plan or site plans for the project site The key components of the draft Specific Plan would include • Specific Plan ]ntroduchon Proposal to Prepare Specific Plat and E!R jor Air Force Base Project Page 2 f^j ci 4 Ctn of £t Segundo Scope of Services L L Chmiopher A Joseph & Assocmtes Apn! 1, 1001 • Specific Plan Goals, Objectives, and Guidelines • Specific Plan Implementation, including capital improvements program, identification of funding mechanisms for implementation, and project and infrastructure phasing • Land Use Regulation, including permitted and prohibited uses and development standards • Using the research and analysis stated above, and the specific plan parameters provided by the development team, an infrastructure plan shall be prepared for the development of this site based on the anticipated uses This plan will provide the flexibility to allow multiple options for the specific development of individual parcels within the site It will also identify specific infrastructure improvement requirements to provide for the overall development It is anticipated that this will consist of a schematic plan that will be incorporated into the Specific Plan Task I -4: City Review of Draft Specific Plan Five copies of the draft Specific Plan shall be submitted to City staff for review and comment Revisions will be made based upon City comments and re- submitted to the City for approval The cycle of review and revision shall continue until the City is satisfied with the provisions of the Specific Plan and supporting documentation Task I -5. Final Specific Plan and Supporting Documentation After completion of City review, 75 copies of the final Specific Plan, including all sections and appendices required by state law will be provided to the City PHASE 11— PREPARATION OF EIR Because it is expected that the Air Force Base Project EIR will be scrutinized by affected parties, adjacent residents and surrounding communities, it is important that the potential environmental effects of the project be fully analyzed Although any EIR can be challenged, a comprehensive approach using appropriately conservative assumptions is likely to withstand any legal challenge that might be raised The EIR must respond directly to issues raised by responsible agencies and community organizations An EIR that provides thoughtful and well- documented responses to issues raised during the environmental review process is the best means of allowing applicants to proceed with their projects in the most expeditious manner In order to assure that the resulting EIR is both analytically correct and legally defensible, the CAJA Team will prepare a comprehensive and factual EIR that addresses existing conditions, project impacts, mitigation measures cumulative impacts and alternatives to the project, along with a complete Initial Study which provides full justification for the City of El Segundo to conclude that remaining issues not Proposal to Prepare Specific Plan and EIR ja Air Force Base Project Page 3 i Cali of El Segundo Scope of Services Christopher A Joseph & Associates April 1, 2002 specifically addressed in the EIR would not be significant The EIR will be prepared based on the standards and requirements of CEQA, the State CEQA Guidelines, and the City of El Segundo The EIR will be prepared to meet the exacting standards of quality employed by CAJA in the preparation of our previous EIRs throughout Southern California In the event that NEPA documentation is required for the project, the scope of work outlined below includes tasks which can be authorized at the discretion of the City to complete such documentation The scope of work identifies two options for the City with respect to NEPA documentation (1) preparation of an Environmental Assessment (EA), and (2) preparation of an Environmental Impact Statement (EIS) It is assumed that the City, as recipient of Community Development Block Grant funds and other funding programs administered by the U S Department of Housing and Urban Development (HUD), would serve as the Responsible Entity for preparation of the NEPA documents, as set forth in HUD NEPA regulations, and would assume the responsibility for environmental review, decision making and action that would otherwise apply to HUD under NEPA The following tasks would be performed by the CAJA team to prepare an EIR/EA/EIS for the Air Force Base Specific Plan, and would commence as soon as an EIR project description has been developed and agreed to during Phase I activities outlined above Task II -1. Review of Existing Information CAJA �Nill revie% existing information from all previous environmental reviews and pertinent documentation and analyze to determine issues, findings and problem resolutions that could be relevant to the FIR A concerted effort will be made to utilize and incorporate as much existing data as possible into the EIR Task 11 -2: Preparation of a Draft Initial Study The Initial Study consists of a checklist which is used to identify areas where the proposed project could potentially result in environmental impacts as well as areas where the proposed project has no potential to result in impacts CAJA will prepare a Draft Initial Study for the proposed project utilizing the City's Initial Study Checklist The Initial Study will be comprised of a completed checklist and detailed responses to all questions, with particular emphasis given to responses where the impact is not significant and the response provided will serve as the primary record of the City's determination that the impact is not significant The Initial Study is also a valuable tool in refining the scope of the EIR and identifying any required technical reports for the proposed project Task 11 -3• Notices and EIR Scoping Pi oposal to Prepare Specific Plan and E/R for Air Force Base Project Page 4 Cin of El Segundo Scope of Services 0 2 4 Chruvopher A Joseph & Assouares Apnl 1, 1002 CEQA includes prescribed noticing requirements to inform the public and other cognizant agencies that documentation is being prepared for a project CAJA will prepare the Notice of Preparation (NOP) required by CEQA for the proposed project in the format used by City and will circulate it to all identified commenting agencies and interested parties The NOP will include a map of the project site, a bnef description of the proposed project, and a preliminary list of the environmental effects to be evaluated in the EIR A finalized scope for the Draft EIR will be defined after all comments on the NOP have been received and the scopmg meetings are concluded CAJA will work with the City to determine if the comments expand the scope of work or require additional technical sections to be included in the EIR The Initial Study, Notice of Preparation and all correspondence received in response to the NOP will be attached as an Appendix to the Draft EIR CAJA will also circulate all other required public notices including the Notice of Completion and Notice of Determination Optional Task: Environmental Assessment: If the City requires preparation of an EA for the project, CAJA will prepare the "Notice to Public of No Significant Effect on the Environment and Notice to Public of Request for Release of Funds" in the HUD - required format This notice will be prepared after the EA is completed and is intended to serve as the Finding of No Significant Impact (FONSI) for the project Optional Task- Environmental Impact Statement: If the City requires preparation of an EIS for the project CAJA will prepare the "Notice of Intent" to prepare an EIS in the HUD - required format as soon as practicable after the decision to prepare an EIS is made The Notice of Intent will be circulated as required by HUD NEPA regulations (Title 24, Code of Federal Regulations, Part 58 - 24 CFR Part 58) After completion of the Draft and Final EIS documents, CAJA will submit the required number of copies to the U S Environmental Protection Agency, Office of Federal Activities, which will publish the Notice of Availability in the Federal Register Task II -4: Preparation of Administrative Draft EIR An Administrative Draft EIR would be prepared for review by the City This subsection outlines the major sections which would be included in the Administrative Draft EIR 41 SUMMARY A tabular summary will be included as the first section of the EIR The Summary will include an Introduction, Statement of Purpose and Need, Description of the Proposed Project and Alternatives, and a tabular summary of expected environmental effects In addition, a brief executive summary will also be prepared as a separate document, and would consist of a short description and background of the Proposal to Prepare Specific Plan and EIR for Air Force Base Project Page j O `�� On of El Segundo Scope of Services Christopher Joseph & Associates Apni 1, 1002 proposed project, as well as a listing of the environmental impact findings, recommended mitigation measures, and a summary evaluation of alternatives 42 INTRODUCTION AND OVERVIEW OF ENVIRONMENTAL SETTING The Introduction section of the EIR will include a narrative on the background of the EIR process, statement of purpose and need, development of the proposed project and alternatives and a short summation of the environmental review and project approval process The environmental setting will provide a physical description of the project site and the surrounding area Existing improvements and land uses will be described The environmental setting will also provide a physical description of the project site and the surrounding area A discussion and tabular list of related projects/cumulative development will be presented, and the location of such development will be plotted on an area map A related projects "list- based" approach [CEQA Guidelines, Section 15130(b)(1)(A)] will be used to analyze the potential cumulative impacts of the proposed project in conjunction with other projected growth in the area 43 DESCRIPTION OF THE PROPOSED PROJECT The project description will provide a detailed narrative and graphical presentation of the provisions of the project, including proposed improvements and architectural plans The project description will include a qualitative and graphical description of the project location and boundaries including regional and vicinity maps and aerial photos For CEQA purposes, the project description will also include a statement of project objectives to be developed in conjunction with the City 44 ENVIRONMENTAL SETTING, IMPACTS AND MITIGATION As an introduction to this section of the EIR, each environmental impact area determined not to have a potentially significant impact on the environment, as identified in the Initial Study described above, will be listed, with an accompanying discussion of the reasons for the determination Each of the areas of potential impact will describe the existing conditions, environmental impact after development of the proposed project and alternatives, recommended mitigation measures, net unmitigated environmental impact after project development, and cumulative impact Existing Conditions Analysis of the existing environmental setting is necessary in order to compare those conditions to any changes created and produced by the proposed project, and to identify any significant environmental effects of the proposed project For purposes of environmental analysis within the EIR, the environmental setting is defined as the physical conditions in the affected area as they exist at the time the Notice of Preparation is published (State CEQA Guidelines, Section 15126 2, revised October 26, 1998) Proposal to Prepare Spee,fic Plan and £/R far Air Force Base Project Page 6 Cin of El Segundo Scope ofSe"tces Q G Chmtopher A Joseph & Associates April 1, 2002 Environmental Impacts of the Proposed Project Each of the environmental subject areas would be evaluated to determine impact significance Under the California Environmental Quality Act (CEQA), a significant impact is defined as a substantial, or potentially substantial, adverse change in the physical environment The specific criteria or threshold of significance for determining the significance of a particular impact would be identified in conjunction with the City prior to the impact discussion in each issue section, and would be consistent with the new criteria set forth in the revised CEQA Guidelines Mitigation Measures Where applicable, mitigation measures would be presented in each respective environmental subject area in the following classification scheme Mitigation Measures required to reduce an identified significant impact to a less -than- significant level • Specific Plan Mitigation Measures, mitigations that are recommended as policies in the Specific Plan that would reduce or avoid significant environmental impacts • Non - Required Measures, mitigations that are recommended (but not required) to further enhance environmental conditions within the project and the surrounding locale, and which can reduce an identified non - significant impact Code- Required Measures required by local, regional, state and/or federal regulations and statutes which must be imposed as conditions of project approval Such code - required measures would be listed even though they are not necessarily required to reduce identified impacts Level of Impact After Mitigation A clear, concise statement of the level of impact after the inclusion of mitigation measures will be presented Net impacts will be defined as either "significant," or "less than significant " Cumulative Impact The project's cumulative impacts in conjunction with identified related development/cumulative growth within and possibly outside the City of El Segundo Related projects outside the City that might be included are the Playa Vista Development and the LAX Master Plan It will be noted throughout the cumulative impact discussions that such impacts generally represent a worst - case scenario (higher than would be expected) because impact projections for related projects are for the most pan calculated without subtracting (netting out) existing uses on related project sites Moreover, it is assumed for analytical purposes that all related projects would be approved and developed within the time frame of the proposed project In addition, each related project would likely be subject to unspecified mitigation measures which would also reduce cumulative impacts 45 ALTERNATIVES TO THE PROPOSED PROJECT CAJA will prepare an analysis of alternatives to the proposed project This proposal assumes up to five alternatives to be analyzed in the EIR (includes No Project Alternative) Such alternatives may include Proposal to Prepare Specific Plan and EIR for Air Force Base Protect Page 7 _ On of El Segundo Scope ofSermces u G t ChnstopherA Joseph & Associates • No Project (Existing Conditions) • Reduced Project • Alternative Site Plan Configuration Apni 1, 1001 The requirements for these analyses are based on the 'Yule of reason" as dictated by the California Environmental Quality Act and reflect the needs of each particular project Specific alternative schemes will be determined upon consultation with City staff It is noted that several recent court cases have been decided in California that can affect the scope of project alternatives in EIRs. The resulting court decisions have made the alternatives analyses in EIRs more vulnerable to legal challenges which, in turn, has changed the standards of adequacy for such analysis The reasoning behind the rejection of alternatives is typically based on the inability of the alternatives to meet the project objectives 46 MITIGATION MONITORING The EIR will also include a Draft Mitigation Monitoring and Reporting Program This CEQA - required plan must be organized around City policies and procedures The mitigation monitoring and reporting program will list (1) project mitigation measures, (2) correlate the mitigation measures to the various governmental actions that the implementation of the project will require and (3) identify the City and/or other governmental offices or departments that should monitor the execution of the mitigations The Mitigation Monitoring and Reporting Program will also establish specific reporting requirements, enforcement procedures and penalties, reporting forms, and periodic monitoring schedules, consistent with the established procedures of the City 47 OTHER EIR SECTIONS The EIR will also include the following required sections • Summary of Unavoidable Significant Adverse Impacts • Growth Inducing Impacts • Organizations and Persons Consulted • Report Preparation Personnel Optional Task: Environmental Assessment: If the City determines that preparation of an EA is required CAJA will prepare a draft EA document in HUD- approved format for review by the City CAJA suggests that the EA be prepared as a stand -alone document, although the City may choose to prepare a combined EIRJEA document, as permitted under the State CEQA Guidelines The Draft EA document will incorporate the analysis prepared for the Draft EIR for the proposed project, which would be identified as the Proposed Action for purposes of the EA document In addition, the Draft EA will include detailed analysis of two additional development alternatives for the project site and detailed evaluation of the No Action (i e , No Project) alternative The additional development alternatives would Pt oposal to Prepare Specific Plan and £/R for Av Force Base Project Page R Om of El Segundo Scope ofSemces V 2 Chmiapher A Joseph & Associates Apn! 1, 1001 be identified in coordination with the City and the developer of the protect site The Draft EA will include the analysis of issues set forth in 24 CFR Section 58 5 that will allow the City to certify that it has complied with the requirements that would apply to HUD under specified laws and authorities These issues include • Historic Preservation, • Floodplain management and wetland protection, • Coastal Zone management, • Sole source aquifers, • Endangered species, • Wild and scenic rivers, • Air quality, • Farmlands protection, • HUD environmental standards (includes noise abatement and control, hazardous operations and runway clear zones), • Environmental justice Optional Task: Environmental Impact Statement: If the City requires preparation of an EIS for the Project, CAM suggests that a combined EMMS document be prepared The format of the EIRIEIS would be consistent with the requirements set forth in 40 CFR 1500 through 1508 Preparation of an EIR/EIS would entail detailed evaluation of two additional development alternatives, to be identified in coordination with the City and the private developer of the project site selected by the Air Force In addition, the No Action (i e , No Project) alternative will be evaluated in the EIS The additional alternatives will be addressed in the EIS at the same level of detail as the Proposed Project (i.e , generally more extensive discussion than would be provided in an EA) The same issues listed above that are required to be included in the EA under HUD NEPA guidelines would also be included in the EIR(EIS document Task I1-5: Submittal of the Administrative Draft EIR to the City Typical agency review involves a maximum of two drafts of the Administrative Draft EIR The first Administrative Draft EIR would receive the most extensive comments, with the subsequent draft requiring fewer comments The review and correction cycle continues until the City has approved the Administrative Draft EIR for publication as a Draft EIR for public circulation CAJA will submit five copies of the Administrative Draft EIR to the City for review Optional Task- Environmental Assessment: The EA document would be reviewed and revised until approved for public release by the City Proposal to Prepare Specific Plan and EIR for A+r Force Base Project Page 9 Cm of El Segundo Scope of Services 0 2 l ; Christopher A Joseph & Assocwtes Apnl 1, 1002 Optional Task: Environmental Impact Statement: The EIR/EIS would be reviewed and revised until approved for public release by the City Task II -6: Production and Circulation of the Draft EIR When the City has approved the Administrative Draft EIR for release as a Draft EIR, CAJA will print 75 copies of the Draft EIR and its Technical Appendices CAJA will also be responsible for the circulation of the Draft EIR to the State Clearinghouse, identified commenting agencies and interested parties In addition, CAJA will prepare and circulate the Notice of Completion for the Draft EIR Optional Task: Environmental Impact Statement: CAJA will circulate the Draft EIR/EIS to U S Environmental Protection Agency headquarters and USEPA Region 9, which will result in the publishing of the Notice of Availability in the Federal Register Task II -7. Preparation of the Final EIR The Draft EIR will be circulated to the public for a minimum of 45 days Following the closure of the public comment period, CAJA will prepare and submit five copies of the Administrative Final EIR to the City The Final EIR will consist of a summary, corrections, additions, and responses to continents to the EIR Each comment received on the Draft EIR will be responded to in the Final EIR The extent of work necessary to complete the Final EIR is contingent upon the amount and nature of comments that are recened after the Draft EIR is circulated For the purposes of this proposal, it is assumed that a It 01 Aloud of appi ovmoteli 120 hours would be required to complete the Final EIR Should responses to comments exceed the anticipated workload, additional hours would be billed on a time and materials basis u ith prior approval of the City CAJA will begin preparation of the Final EIR immediately after circulation of the Draft EIR commences During the time the Draft EIR is being circulated for public comment, the summary and corrections and additions sections of the Final EIR will be prepared Written comments on the Draft EIR will be responded to as soon as they are forwarded to CAJA by the lead agencies It is anticipated that some comments will be received before the end of the public circulation period and that responses to these comments could be prepared immediately upon receipt CAJA will make changes to the Administrative Final EIR following its review by the City When the City has approved the Administrative Final EIR for release as the Final EIR, CAJA will print 50 copies of the Final EIR and circulate them to all appropriate agencies and individuals CAJA will also prepare and circulate the Notice of Determination Optional Task: Environmental Impact Statement: CAJA will circulate the Final EIR/EIS to U S Environmental Protection Agency headquarters and USEPA Region 9, which will result in the publishing Proposal to Prepare Specif c Plan and E/R for Av Force Base Project Page 10 fi O Cm of El Segundo Scope of Services V Christopher A Joseph & Associates April 1 1001 of the Notice of Availability for the Final EIS in the Federal Register Task II -8: Project Coordination/Public Participation Successful preparation of the EIR will require effective communication between the City and the EIR consultant CAJA's experience in managing other projects of similar scale and complexity has shown that regular working meetings provide this type of communication Attendance at various public hearings will also be required as a part of the EIR process CAM has budgeted for a total oT 15 meetings or hearings for all purposes over the course of the EIR process Attendance at additional meetings or hearings would be billed on a time and materials basis Task I1 -9: Statement of Facts and Findings Prior to consideration of the proposed project and certification of the Final EIR, CAM will prepare the Statement of Facts and Findings for any significant environmental effects identified in the EIR The Findings will individually identify the significant environment effects of the proposed project and provide a reasoned discussion of the appropriate findings of the Lead Agency Task II -10: Statement of Overriding Considerations Prior to consideration of the proposed project and certification of the Final EIR, CAM will prepare the Statement of Overriding Considerations (if required) The Statement of Overriding Considerations would describe why the benefits of the project outweigh its significant unavoidable effects, if such effects are identified by the EIR ENVIRONMENTAL ISSUES TO BE ANALYZED IN THE EIR Based on a survey of the project site, and review of the RFP, CAJA would propose to analyze the following environmental issues in detail in the Air Force Base Project EIR • Transportation /Traffic • Air Quality • Noise • Geology and Soils • HydrologyfWater Quality • Land Use and Planning P, oposal to Prepare Specific Plan and EIR for Air Force Base Project Page 11 Cm of El Segundo Scope of Seances 3 i Christopher A Joseph & Associates Apn! 1 2002 • Aesthetics Public Services • Utility and Service Systems • Cultural Resources • Hazards and Hazardous Materials The following pages provide a summary of the content and technical approach for each environmental impact category which would be analyzed in an Air Force Base Specific Plan EIR Lased Use and Planning CAJA will evaluate the Specific Plan for compliance and consistency with established plans, policies and regulations, including the City of El Segundo General Plan and Zoning Ordinance This section will be supplemented with graphic displays of existing and proposed land use and zoning in the project locale as well as tabular comparisons of the project's compliance The Specific Plan will also be evaluated for compatibility with the existing and future land use patterns in the project locale The project's functional and physical compatibility with surroandmg uses will also be analyzed Optional Task Environmental Assessment/Environmental Impact Statement: If the City requires preparation of an EA or EIS for the project, CAJA will provide an evaluation of two additional development alternatives and the No Action alternative with respect to land use and planning This analysis will address the same scope listed above Aesthetics CAJA will evaluate the aesthetic impacts from the proposed Specific Plan The existing vtewshed will be described from several different vantage points and perspectives (foreground, middleground and background) The vantage points will be determined in consultation with the City The project's impact on the vtewshed from the identified santage points will be evaluated Both panoramic and aesthetic qualities will be addressed, including architectural and landscaping enhancements seen from within the site Appropriate photographs and other illustrations will be included The aesthetic qualities of the proposed project (including architectural enhancements, decor, color, landscaping building height impacts, the effects of building mass, intensity, skyscape intrusions and other impacts) will be described, using architectural renderings or other project graphics and narratives provided to CAJA by the project applicant CAJA will also review the proposed project's aesthetic character in the context of existing City of E1 Segundo urban design policies that regulate and/or encourage various aesthetic characteristics Optional Task- Environmental Assessment/Environmental Impact Statement: If the City requires Proposal to Prepare Specific Plan and EIR for Air Face Base Project Page 12 Cui o %El Segundo Scope of Services O ti Christopher A Joseph & Assoaates Apn11, 2002 preparation of an EA or EIS for the project, CAJA will provide an evaluation of two additional development alternatives and the No Action alternative with respect to aesthetics This analysis will address the same scope listed above Transportation/Traffic Crain & Associates will prepare a project traffic study addressing project traffic impacts at up to 30 study intersections The project traffic study will include the following tasks Sconing Meeting with Cities of El Segundo and Hawthorne Staff -- Meet with the Cities' traffic engineering representatives to scope and develop the project traffic study parameters This will be accomplished within approximately the first five days of the official authorization to proceed We will also briefly consult with other 3unsdictions and agencies such as Federal agencies, if needed Project Traffic Study -- Prepare a project traffic study based on the scoping requirements This study will include but not be limited to the following • Environmental /transportation setting, including field survey observations, • Description of study area street system and available public transit serving the area. • Existing weekday AM and PM peak -hour traffic count information, in the Cities of El Segundo and Hawthorne (up to 18 study intersections included) Existing data will be utilized at most of the study intersections New traffic counts will be conducted at 8 of the 18 study intersections, • Determination of weekday existing peak -hour project traffic conditions at study intersections • Research of related projects in study area, and analysis of cumulative traffic impacts for proposed future study year, • Calculate existing levels of traffic service at study intersections, • Forecast of future year traffic conditions in the study area, • Evaluate changes in conditions from conversion of Douglas and Nash to two -way operations or other area street grid modifications, • Traffic generation using appropriate trip generation rates, trip distribution (based on model results) and trip assignment for project traffic, • Capacity and level of service calculations at up to 18 study intersections, in the Cities of El Segundo and Hawthorne, • Discussion of project access, circulation and parking issues • Analysis and discussion of potential Congestion Management Program impacts r1 Proposal io Pi epai e Specific Plat and FIR for Air Force Base Project V Page 13 03i Cin of El Segundo Scope of Services ChmtopherA Joseph & Associates Apnl 1, 2002 and issues, • Discussion of potential traffic mitigation measures, • Appendix and analyzing up to five alternatives to the project, and Recommendations and conclusions Please note, as requested by the City of El Segundo, if significant impacted intersections occur at the "edge" of the study area, additional study intersections may be requested by the reviewing agencies If additional study intersections are required by the agencies, we will submit the appropriate supplemental proposal to the City EIR Preparation Assistance -- We will perform the following tasks to assist with preparation of the EIR • Transmit the traffic study in machine form for use in preparation of the transportation section by others, • Review the transportation section for technical accuracy, Provide peak hour and daily volumes at up to 8 segments to be used in other sections, and • Prepare draft responses to comments for up to 15 transportation comments not requiring additional analysis If additional tasks are requested, such as preparing conceptual designs of mitigation measures, revisions due to change in the scope of the project, or extensive negotiations with the adjacent jurisdictions andiar regionalfFederal agencies, we would be pleased to provide those services Separate estimates of costs for each of those tasks or other tasks that the Cities may request can be provided Optional Task: Environmental Assessment/Environmental Impact Statement: If the City requires preparation of an EA or EIS for the project, Crain & Associates will expand the traffic study to include two appendices each of which would address an additional development alternative for the project site The underlying assumptions utilized in the analysis of the proposed project would also be utilized for the alternatives Trip generation, distribution and intersection impacts would be calculated for the two development alternatives based upon the parameters for those alternatives Separate mitigation measures would be developed for each alternative scenario, although mitigation for less tmpactful alternatives would likely consist of subset(s) of mitigation measures developed for the most tmpactful alternative Air Qualip- Terry A Hayes Associates (TAHA) proposes the following scope of work Ptoposal to Prepare Specific Plan and EIR for Air Force Base Project Page 14 4 Cnn of Et Segundo Scope ofServraes Chrutopher A Joseph & Associates Apnl l 2001 Characterize Existing Conditions. This task will involve compiling historical data from the nearest air pollutant monitoring station The number of exceedances of State and Federal Ambient Air Quality standards will be documented Most importantly, TAHA will document existing ambient background carbon monoxide concentrations using the CAL3Q14C dispersion model Sensitive locations will be identified for purposes of establishing existing CO "hot spot" conditions in the local project vicinity CO concentration measured in parts per million will be calculated for the one -hour and eight -hour periods and compared with State standards To provide a regional context, the most recent attainment and non - attainment status designations from the California Air Resources Board (CARB) will be discussed Assess Construction Impacts. Based on construction phasing scenario provided by the project applicant. TAHA will estimate the short-term air quality effects associated with construction of the proposed project The analysis will seek to define the worst -case phase and will consider construction activities associated with site grading and excavation, foundations, building erection and finishing Area Source Air Quality Impact Assessment. Using the SCAQMD guidelines as well as the U S Environmental Protection Agency's (EPA) AP42 emissions factor document, all applicable sources of air emissions for each phase of the construction process will be combined into a total area source emission rate Emissions from the construction site will be quantified on a daily and quarterly basis in pounds per day and tones per quarter, respectively These emissions will be compared with daily and quarterly emissions thresholds established by the SCAQMD to determine the potential for significant impacts It is envisioned that in addition to emissions burden, the concentration of particulates, carbon monoxide and nitrogen oxides at sensitive receptor locations near the construction site will be estimated using the U S EPA - approved Industrial Source Complex Short Term model Calculations will be performed for the applicable 24 -hour period for which there is a California State Standard of 50 micrograms per cubic meter The PM„ standard of 65 micrograms per cubic meter will also be addressed Results of the model will be compared against California Ambient Air Quality Standards (CARS) using the annual geometric mean PMIo concentration from the nearest SCAQMD monitoring station as a representation of ambient background PMio levels PM, 5 background concentrations will also be estimated using a proportioning method Mobile Source Air Quality Impact Assessment. To the extent that the construction scenario prepared for the proposed project suggests that traffic flow will be disrupted on streets adjacent to the proposed project, a mobile air quality impact assessment will be conducted for carbon monoxide This work will be accomplished using the CAL2QHC microcomputer model to determine carbon monoxide concentrations at sensitive receptor locations adjacent to the affected streets Specific consideration will be given to areas of heavy pedestrian activity as well as to the housing developments located within close proximity to the site, where either traffic speeds are reduced or the traffic is moved physically closer to sensitive areas Significant impacts will be determined by Poposal io Prepare Specific Plan and EIR for Air Form Base Projeci Page 15 On of El Segundo Scope of Services Christopher A Joseph & Associates comparing model results with CAAS and to SCAQMD incremental change criteria April 1, 1001 Prepare Operations Phase Impact Analysis. The impact analysts for air quality will utilize criteria for determining significant impacts consistent with Appendix G of the CEQA Guidelines Specific impact methodologies employed will be as follows The air quality assessment will be prepared to satisfy the requirements of the SCAQMD Specific analysis will include Dath Emissions Mobile emission rates will utilize the most recent EMFAC7F series factors required by SCAQMD emission factors will be generated using the CALTRANS EMFAC7F microcomputer program or the CARB URBEMIS 7 or Burden 7G programs Mobile emissions rates will be applied to vehicle miles of travel statistics available from the traffic study Cmbon Monoxide Hot Spots The roadside carbon monoxide analysts will be conducted in accordance with the procedures established by US EPA and SCAQMD in the carbon monoxide modeling protocol document Specific attention will be given to two classes of roadway intersections First, analytical priority will be given to intersections that would be expected to operate at LOS E or F Second, intersections that would be adjacent to sensitive land uses The CAL3QHC microcomputer carbon monoxide dispersion model will be used at intersections that may be substantially affected by the project The air quality impact assessment will complete the following assessment steps • Review of SCAQMD source - receptor area monitoring data, • Review of objectives and control measures identified by the SCAQMD, • identify sensitive land uses and receptor areas located either adjacent to the project site or adjacent to roadway intersections that may be substantially affected by the project, • Estimate daily and quarterly construction emissions, • Estimate daily mobile and stationary emissions, • Estimate daily emissions, cumulative growth, • Conduct one -hour and eight -hour CO CAL3QHC modeling, • Assess consi stencyi conformity with the AQMP, • Estimate emissions reduction from mitigation measures (if needed), and • Document assumptions, calculations and findings in a technical memorandum Proposal to Prepare Specific Plan and EIR for Air Force Base Project Page 16 ( Can of El Segundo Scope of Services, ll Christopher A Joseph & Associates April] 2002 EXHIBIT B LOS ANGELES AIR FORCE BASE SPECIFIC PLAN AND EIR COST ESTIMATE (Revised 4/1/02) Tables 1, 2 and 3 provide provides estimated costs to prepare the Specific Plan and environmental documentation for the Air Force Base Project The tables have been structured to correspond to estimated costs that would be incurred if the City requires only an EIR for the project, or if the City requires preparation of an EA or EIS in addition to an EIR for the project Table 1 provides the estimated cost to prepare a Specific Plan and EIR only Table 2 provides the estimated cost to prepare a Specific Plan, EIR and EA for the project Table 3 provides the estimated cost to prepare a Specific Plan and EIIUEIS for the project The fees include costs for all subconsultants as well as costs for printing/reproduction, graphics, and other miscellaneous direct expenses Should the scope of work or number of EIR sections increase or change, the City understands that the consultant fee could exceed this amount Such changes include, but are not linuted to, the following • Additional environmental impact categories added as a result of comments received from the public, governmental agencies and/or other interested parties during the scopmg and Notice of Preparation period • Additional analysis required as a result of project modifications or delays in receiving project materials • Changes and/or modifications in State CEQA Guidelines or legislation for preparation of Environmental Impact Reports Additional hours required to complete the Final EIR or attend pr4ject meetings, public hearings or community meetings beyond that described in this proposal • Any changes to assumptions and/or understandings contained herein regarding preparation of the Draft and Final EIR Such authorized additional services would be billed on a time and materials basis 031 Pi oposal to Prepare Specific Plan and EIR for A+r Force Base Project Page I City of El Segundo Cost Proposal Christopher A Joseph & Associates April 1, 1002 SCOPE OF WORK COST Phase I — Preparation of Specific Plan Christopher A Joseph & Associates Craig FaJnor 60 hours @$140 $8,400 Psomas Joel Miller 100 hours @$185 $18,500 Jeannine Giem 240 hours @$150 $36,000 Support 130 hours @$90 $11,700 Specific Plan Direct Costs $1 100 Total Phase I $75,700 Phase H — Preparation of EIR Tasks 1,2,3 - Preparation of Initial Study/Notice of Preparation Christopher A Joseph & Associates Geoff Reilly 12 hours @$120 $1,440 Jocelyn Swam 10 hours @$100 $1 100 SubtotalInittal Study/Notice of Preparation $2,440 Task 4 - Preparation of Administrative Draft EIR Christopher A Joseph & Associates Geoff Reilly 80 hours @$120 $9,600 Jocelyn Swam 80 hours @$100 $8,000 Leah Dierkes 80 hours @$70 $5,600 Word Processing 40 hours @$45 $1,800 Psomas (Infrastructure /Hydrology /Drainage) $18,000 Crain & Associates (a affic) $38,700 Terry A Hayes Associates (air quality/noise) $8,870 Law Crandall (geotechnical) $3,500 SAIC (cultural resources) $5,329 EMG (hazardous materials) 15'm Subtotal Administrative Draft EIR $104,399 Task 5,6— Revisions, Draft EIR Christopher Joseph & Associates Geoff Reilly 20 hours @$120 $2,400 Jocelyn Swam 20 hours @$100 $2,000 Leah Dierkes 20 hours @$70 $1,400 Word Processing 20 hours @$45 $900 Subtotal Draft EIR $6,700 Task 7 — Final EIR Christopher A Joseph & Associates Geoff Reilly 60 hours @$120 $7,200 Jocelyn Swain 40 hours @$100 $4,000 Word Processing 20 hours @$45 $900 Psomas ( Infrastructure /Hydrology /Drainage) $3,000 Crain & Associates (traffic) $4,500 Terry A Hayes Associates (air quality/noise) $1,040 Subtotal Final EIR $20,640 Task 8 — Meetings, Hearings 038 Proposal to Prepare Specific Plan and E1R for Air Force Base Project Page 1 City of El Segundo Cost Proposal Christopher A Joseph & Associates April 1, 1002 Christopher A Joseph & Associates Craig Falnor 60 hours @$140 $8,400 Geoff Reilly 50 hours @$120 $6,000 Psomas Joel Miller 55 hours @$185 $10,175 Jeannine Giem 50 hours @$150 $7,500 Crain & Associates $1,200 Terry .4 Hayes Assoctates $800 Subtotal Meetings/Hearings $34,075 DIRECT COSTS (Estimated/Will be Billed at 100% of Actual Cost) Printing/Graphics/Postage, etc $6,000 Total Phase II $174,254 TOTAL PROJECT $249,954 fi Proposal to Prepare Specific Plan and EIR for Air Force Base Project Page 3 City of El Segundo Cost Proposal Christopher A Joseph & Associates TABLE 2 Los Angeles Air Force Base Reuse Project Cost to Prepare Specific Plan, FIR and EA April 1, 1002 SCOPE OF WORK COST Phase I — Preparation of Specific Plan Christopher A Joseph & Associates Craig Fajnor 60 hours @$140 $8,400 Psomas Joel Miller 100 hours @$185 $18,500 Jeannine Gem 240 hours @$150 $36,000 Support 130 hours @$90 $11,700 Specific Plan Direct Costs 1UN Total Phase 1 $75,700 Phase II — Preparation of EIR Tasks 1,2,3 - Preparation of hutial Study/Notice of Preparation Christopher A Joseph & Associates Geoff Reilly 12 hours @$120 $1,440 Jocelyn Swain 10 hours @$100 $1 000 Subtotal Initial Study/Nonce of Preparation $2,440 Optional Task: Prepare Notices for EA Christopher A Joseph & Associates Geoff Reilly 4 hours @$120 $480 Jocelyn Swam 6 hours @$100 $600 Subtotal Optional Task $1,080 Task 4 - Preparation of Administrative Draft FIR Christopher A Joseph & Associates Geoff Reilly 80 hours @$120 $9,600 Jocelyn Swam 80 hours @$100 $8,000 Leah Dierkes 80 hours @$70 $5,600 Word Processing 40 hours @$45 $1,800 Psomas ( Infrastructure /Hydrology/Drainage) $18,000 Crain & Associates (traffic) $38,700 Terry A Hayes Associates (air quality /noise) $8,870 Law Crandall (geotechnical) $3,500 SAIC (cultural resources) $5,329 EMG (hazardous materials) $5 000 Subtotal Administrative Draft EIR $104,399 040 Proposal to Prepare Specific Plan and EIR for Air Force Base Project Page q City of El Segundo Cost Proposal Christopher A Joseph & Associates April 1, 1001 Optional Task: Preparation of Administrative Draft EA Christopher A Joseph & Associates Geoff Reilly 40 hours @$120 $4,800 Jocelyn Swain 40 hours @$] 00 $4,000 Leah Dierkes 20 hours @$70 $1,400 Word Processing 20 hours @$45 $900 Psomas ( Infrastructure /Hydrology /Drainage) $15,000 Crain & Associates (traffic) $12,000 Terry A Hayes Associates (air quality/noise) $1,500 SAIC (cultural resources) $21,000 Subtotal Optional Task $60,600 * Note Cost of Cultural Resources report can be reduced by approxi nately $5,000 if previously prepared survey of project site is available and acceptable to SHPO Task 5,6 — Revisions, Draft EIR Christopher A Joseph & Associates Geoff Reilly 20 hours @$120 $2,400 Jocelyn Swam 20 hours @$100 $2,000 Leah Dierkes 20 hours @$70 $1,400 Word Processing 20 hours @$45 $900 Subtotal Draft EIR $6,700 Optional Task: Revisions to Adnnmslrative Draft EA Geoff Reilly 20 hours @$120 $2,400 Leah Dierkes 10 hours @$70 $700 Word Processing 10 hours @$45 $450 Subtotal Optional Task $3,550 Task 7 — Final EIR Christopher Joseph & Associates Geoff Reilly 60 hours @$120 $7,200 Jocelyn Swam 40 hours @$100 $4,000 Word Processing 20 hours @$45 $900 Psomas (Infrastructure /Hydrology /Drainage) $3,000 Cram & Associates (traffic) $4,500 Terry A Hayes Associates (air quality/ noise) $1,040 Subtotal Final EIR $20,640 Task 8 — Meetings, Hearings Christopher A Joseph & Associates Craig Fajnor 60 hours @$140 $8,400 Geoff Reilly 50 hours @$120 $6,000 Psomas Joel Miller 55 hours @$185 $10,175 Jeannine Giem 50 hours @$150 $7,500 Cram & Associates $1,200 Terry A Hayes Associates $800 Subtotal Afeetings/Aearings $34,075 DIRECT COSTS (Estimated/Wdi be Billed at 100% of Actual Cost) 04 Proposal to Prepare Specific Plan and EIR for Air Force Base Project Page 5 City of El Segundo Cost Proposal Christopher A Joseph & Associates April 1, 2002 Prunmg/Graplucs/Postage, etc $6,000 Optional Task $1,000 TOTAL PROJECT (Not including EA) $249,954 Total Optional Tasks $66,230 TOTAL PROJECT INCLUDING EA $316,184 Proposal to Prepare Specific Plan and EIR for Air Force Base Project City of El Segundo Page 6 Cost Proposal 042 Christopher A Joseph & Associates TABLE 3 Los Angeles Air Force Base Reuse Project Cost to Prepare Specific Plan and EIR/EIS April 1, 2001 SCOPE OF WORK COST Phase I — Preparation of Specific Plan ChnstopherA Joseph & Associates Craig Falnor 60 hours @$140 $8,400 Psomas Joel Miller 100 hours @$185 $18,500 Jeannine Giem 240 hours @$150 $36,000 Support 130 hours @$90 $11,700 Specific Plan Direct Costs $1,10 0 Total Phase 1 $75,700 Phase II — Preparation of EIR Tasks 1,2,3 - Preparation of Initial Study/Notice of Preparation Christopher A Joseph & Associates Geoff Reilly 12 hours @$120 $1,440 Jocelyn Swam 10 hours @$100 $1 000 Subtotal Initial Study/Notice of Preparation $2,440 Optional Task: Prepare Notices for EIS Christopher A Joseph & Associates Geoff Reilly 12 hours @$120 $1,440 Jocelyn Swam 20 hours @$100 $2,000 Subtotal Optional Task $3,440 Task 4 - Preparation of Adtnmistrative Draft EIR Chi istopher A Joseph & Associates Geoff Reilly 80 hours @$120 $9,600 Jocelyn Swam 80 hours @$100 $8,000 Leah Dierkes 80 hours @$70 $5,600 Word Processing 40 hours @$45 $1,800 Psomas (Infrastructure /Hydrology /Diamage) $18,000 Crain & Associates (trafc) $38,700 Terry A Hayes Associates (air quality /noise) $8,870 Law Crandall (geotechnical) $3,500 SAIC (cultural resources) $5,329 EMG (hazardous materials) $5 000 Subtotal Administrative Draft EIR $104,399 �QJ Proposal to Prepare Specific Plan and E1R for Air Force Base Project Page y City of El Segundo Cost Proposal Christopher A Joseph & Associates April 1, 2002 Optional Task: Preparation of Administrative Draft EIR/EIS Christopher A Joseph & Associates Geoff Reilly 60 hours @$120 $7,200 Jocelyn Swam 60 hours @$100 $6,000 Leah Dierkes 60 hours @$70 $2,800 Word Processing 40 hours @$45 $1,800 Psomas ( Infrastructure /Hydrology /Drainage) $15,000 Crain & Associates (traffic) $12,000 Terry A Hayes Associates (air quality/noise) $1,500 SAIC (cultural resources) $21,000 — Subtotal Optional Task $67,300 Represents additional cost to prepare EIR/EIS, additive to cost of preparing EIR only Note Cost of Cultural Resources report can be reduced by approximately $5,000 if previously prepared survey of project site is available and acceptable to SHPO Task 5,6 — Revisions, Draft EIR Christopher Joseph &Associates Geoff Reilly 20 hours @$120 $2,400 Jocelyn Swam 20 hours @$100 $2,000 Leah Dierkes 20 hours @$70 $1,400 Word Processing 20 hours @$45 $900 Subtotal Draft EIR 3'6,700 Optional Task: Revisions to Administrative Draft EIR/EIS Geoff Reilly 20 hours @$120 $2,400 Jocelyn Swam 20 hours @$100 $2,000 Leah Dierkes 10 hours @$70 $700 Word Processing 10 hours @$45 $450 Subtotal Optional Task $5,550 Task 7 — Final EIR Christopher Joseph & Associates Geoff Reilly 60 hours @$120 $7,200 Jocelyn Swam 40 hours @$100 $4,000 Word Processing 20 hours @$45 $900 Psomas ( Infrastructure /Hydrology /Drainage) $3,000 Crain & Associates (traffic) $4,500 Terry A Hayes Associates (air quality/noise) $1 040 Subtotal Final EIR $20,640 Optional Task: Final EIRIEIS Geoff Redly 30 hours @$120 $3,600 Jocelyn Swam 20 hours @$100 $2,000 Word Processing 20 hours @$45 $900 Subtotal Optional Task $6,500 G4 Proposal to Prepare Specific Plan and EIR for Au Force Base Project Page 8 City of El Segundo Cost Proposal Christopher A Joseph & Associates April 1, 1001 Task 8 — Meetings, Hearings Christopher A Joseph & Associates Craig FaJnor 60 hours @$140 $8,400 Geoff Reilly 50 hours @$120 $6,000 Psomas Joel Miller 55 hours @$185 $10,175 Jeannine Giem 50 hours @$150 $7,500 Ciarn & Associates $1,200 Terry A Hayes Associates $800 Subtotal Meenngs/Hearings $34,075 DIRECT COSTS (Estimated/Will be Billed at 100% of Actual Cost) Pnntmg/Graphics/Postage, etc $6,000 Optional Task $2,000 TOTAL PROJECT (Not including EIS) $249,954 Total Optional Tasks $84,790 TOTAL PROJECT INCLUDING EIS $334,744 C,4J Proposal to Prepare Specific Plan and EIR for Air Farce Base Project Page 9 City of El Segundo Cost Proposal S L3 y b m n 0 0 m 1 = � 3 g V ~ D m N y d m z m m a n0 & m g 3 n g X O m n Z v 7 m m c 3 i m a m d 5 > ^ m Y 0 F G � F .0 <° 0 3 8 °. mam n mgo�m R � d ° 3 m 3 5 ° d 8 �m� ad N A o 2 oN ti D 0 LZ ca N N zm C)O G C) T Zo n d �NSO� � m o m 9 O d G Pd � c d $ $ ? 2 m a $ n 3 $ o O � o 3 9 m d T O O 3 � 0 0 0 m m x N O C m ao a r z z s m Z ti i Z c m mGmmm�y ; g �; m n Z c g; m u H cg m�� o i m A T. v m y y.�� �ccimmi mAAx T$oz m z z n -a. i o v �vvmS m2W �J9CZ9��ii vyz 00 Sz' ;O $ A n m m c 2 1 Z m y A yy2AA T " z O N A 0 m 0 N � m N � V tVi� U IJ p J , U IVO 10 V � yO� Ldp qO ym LS >mN W yv� UtOO+mO W.� mVm OJ OOON� V m Coo g 0 T m T D O a N T a 9 a r N N 5 .T .T n g� ti N T 0 � D N 1- N N C m Z T Q O CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 0312312002 THROUGH 04/5/2002 Date Payee Amount Description 3/28/02 Union Bank 31,695 54 PGC -El Segundo, LLC payroll 3/27/02 Health Comp 2,34465 Weekly claims 3/22 3/27/02 Employment Development 38,406 69 State Taxes PR 20 3/27/02 IRS 172,577 98 Federal Taxes PR 20 4/1/02 Federal Reserve 15000 Employee Savings Bonds EE 4/1/02 Federal Reserve 60000 Employee Savings Bonds 1 4/3/02 Health Comp 1,46415 Weekly claims 2/29 3/23- 3/29/02 Workers Comp Activity 8,95390 SCRMA checks issued 256,192 91 DATE OF RATIFICATION: 04116/02 TOTAL PAYMENTS BY WIRE: 256,192.91 Certified as to the accuracy of the wire transfers by i' Q y 2 LO Z Dep Tre rer Date z -1a -a Director of Administrative Service Date City MNFi Dat� Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo Poi MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 2, 2002 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5 00 p m ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present CLOSED SESSION: The City Council may move Into a closed session pursuant to applicable law, Including the Brown Act (Government Code Section §54960, gt secl ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 HIII v City of El Segundo, United States District Court (Central District) D C CV -98- 01463LGB 2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo LASC Case No SC267404 3 Glover v City of El Segundo, LASC No YC039465 4 City of El Segundo v. Stardust, LASC No YC031364 5 City of El Segundo v South Bay Regional Public Communications Authority LASC YC040688 6 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(8) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — One 1 Meeting with Real Property Negotiator City Manager Mary Strenn, Real Property located at 121 West Grand Avenue, Parties negotiating with Columbia Development, under negotiation are development options for the real property SPECIAL MATTERS — None Council adjourned to open session at 6 55 P M. 0 4 S MINUTES OF THE REGULAR CITY COUNCIL MEETING 6 APRIL 2, 2002 PAGE NO 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 2, 2002 — 7:00 P.M. 7 :00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7.00 p m INVOCATION — Reverend Bonnie Wulff of Living in the Inner Light Foundation PLEDGE OF ALLEGIANCE — Council Member Nancy Wernick PRESENTATIONS — a Council Member McDowell presented a Proclamation proclaiming April 26, 2002 as National Arbor Day to honor both trees and the young people of our community for the important roles they play in improving our hometown quality of life b Council Member McDowell presented a Proclamation proclaiming April 20, 2002 as Earth Day, and inviting citizens at 10 00 a m , April 20th, to gather at Imperial Avenue and Virginia Street to plant Dream Groves dedicated to world peace C Council Member Wernick presented a Proclamation proclaiming the month of April, 2002 as Earthquake Preparedness Month, and proclaiming April 1 -7, 2002 as Government and Emergency Services Preparedness Week, April 8 -14, 2002 as School Preparedness Week; April 15 -21, 2002 as Business and Industry Preparedness Week, and April 22 -28, 2002 as Family and Neighborhood Preparedness Week d Mayor ProTem Jacobs presented a Commendation to The Aerospace Corporation, CERT Program Partner, for its support of the Community Emergency Response Team (CERT) Program, by hosting the first Business and Industry CERT training course e Mayor ProTem Jacobs presented a Proclamation proclaiming the week of April 14 -20, 2002 as National Library Week, and encouraging everyone to use the El Segundo Public Library for the purpose of improving their lives f Council Member Gaines presented a Commendation to Chevron Products Company, CERT Program Partner, for its continuous support of the Community Emergency Response Team (CERT) Program, by providing its live fire exercise facility and donating the fire safety equipment for the program to the El Segundo Fire Department g Council Member Gaines presented a Proclamation proclaiming the week of April 14, 2002 as National Public Safety Telecommunications Week to recognize the critical importance that our 9 -1 -1 telecommunicators add to our safety and quality of life MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 2, 2002 04 ' PAGE NO 2 ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Harry Winston, resident, volunteered his services on Election Day, to drive people to the polls He can be reached at 346 -2445 Mike Stevens, Inglewood resident, spoke regarding the Arbor Vita exchange issues Spencer Shakstad, resident, spoke regarding the water well project Bill Wenger, resident, spoke regarding the Community Center project, traffic mitigation, and LAX expansion Liz Garnholz, resident, spoke regarding the City's CIP project lists A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS — NONE C. UNFINISHED BUSINESS —NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS — NONE E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an Item is made, the item(s) will be considered individually under the next heading of business 1 Approved Warrant Numbers 2524006 to 2524343 on Register No 12 in the total amount of $1,216,797 00 and Wire Transfers from 3/9/2002 through 03/22/2002 in the amount of $1,012,611 14, authorized staff to release, ratified payroll and employee benefit checks; checks released early due to contracts or agreements MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 2, 2002 0 5 0PAGE NO 3 2 Approved City Council Meeting Minutes of March 19, 2002 3 Approved the acceptance of in -kind cash contributions totaling $1,750 from Chevron Productions Company ($1,000) and DirecTV ($750) donated to the El Segundo Fire Department, Office of Emergency Services, in support of Super CPR Saturday, to be held on May 18, 2002, for supplies, equipment, and other resources And authorized the City Manager through channels to transfer monies into the Fire Department, Emergency Services Budget (001 -400- 3255 -5204) 4 Approved plans and specifications for the construction of forty -four (44) curb ramps and adjacent sidewalk along Mariposa Avenue (PW 02 -04), the construction of mid -block surface drainage Improvements /curb replacements at nine (9) locations (PW 02 -09), the construction of sidewalk/curb ramps along Pine Avenue (east of Sierra Street and west of Maryland Street), and along Center Street (Grand Avenue to Franklin Avenue) (PW 02 -05) — Approved Capital Improvement Program — (estimated cost = $405,900 00) and authorized staff to advertise the projects for the receipt of construction bids 5. PULLED FOR DISCUSSION BY COUNCILMEMBER GAINES 6 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 7 Approved standard consultant Agreement No 2990 with AKM Consulting Engineers for professional engineering services for the rehabilitation of Sanitary Sewer Pump Station No 12, adjacent to 117 West Oak Avenue (cross street Main Street) — Approved Capital Improvement Program (estimated cost of service = $31,069,00) and authorized the City Manager to execute on behalf of the City 8 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 9 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 10 Adopted revised annual Resolutions No 4252, 4253 4254 updating the employer's contribution under the Public Employees' Medical and Hospital Care Act MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Wernick to approve consent agenda Items 1, 2, 3, 4, 7, and 10 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 CALL ITEMS FROM CONSENT AGENDA 5 Receive and file Monthly status report on Capital Improvement Program Projects — (No fiscal Impact) MOVED by Council Member Gaines, SECONDED by Council Member McDowell to receive and file the monthly status report on Capital Improvement Program Projects MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 6 Approve plans and specifications for reconstruction of Duffey Road, between Mariposa Avenue and Grand Avenue — Project No PW 02 -07 — Approved Capital Improvement Program (estimated cost = $250,000.00) authorized staff to advertise the project for receipt of construction bids MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 2, 2002 051 PAGE NO 4 MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve plans and specifications for reconstruction of Duley Road, between Manposa Avenue and Grand Avenue — Project No PW 02 -07 — Approved Capital Improvement Program (estimated cost = $250,000 00) authorized staff to advertise the project for receipt of construction bids MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 8 Award contract to Best Roofing & Waterproofing, Inc , for the Park Vista Senior Housing Deck Resurfacing and Waterproofing (615 East Holly Avenue) — Project No. PW 00 -13 — Approved Park Vista Operating Budget — (Fiscal Impact = $110,900 00), authorized the City Manager to execute on behalf of the City, authorized $12,000 00 for construction management and construction contingencies. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to award Contract No 2991 to Best Roofing & Waterproofing, Inc , for the Park Vista Senior Housing Deck Resurfacing and Waterproofing (615 East Holly Avenue) — Protect No PW 00 -13 — Approved Park Vista Operating Budget — (Fiscal Impact = $110,900 00), authorized the City Manager to execute on behalf of the City, authorized $12,000 00 for construction management and construction contingencies MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 9 Adopt Resolution No 4255 of the City Council of the City of El Segundo, which authorizes the City Manager to accept interests in real property, such as during handicapped access ramps and sidewalk construction, pursuant to Government Code § 27281 MOVED by Council Member Wernick SECONDED by Council Member McDowell to adopt Resolution No 4255 of the City Council of the City of El Segundo, which authorizes the City Manager to accept interests in real property, such as during handicapped access ramps and sidewalk construction, pursuant to Government Code § 27281 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 NEW BUSINESS — F. REPORTS — CITY MANAGER — NONE G. REPORTS — CITY ATTORNEY — NONE H. REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — 11. Request for the City of El Segundo to apply for Tree City USA status. Council consensus to direct staff to obtain and review Tree City USA program information for consideration by the Recreation and Parks Commission and City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 2, 2002 PAGE NO 5 052 Spoke regarding the mosquito problem Announced his father was attending his first Council meeting Council Member Gaines — Submitted the annual MAX budget for inclusion in the minutes Requested the City entertain producing a MAX video advertising their availability He also spoke regarding the State budget He requested staff provide Indicators on the impact of the State budget on the City budget Council Member Wernick — 12. Status report regarding the City's ability to receive and respond to resident concerns about the Hyperion Treatment Facility and other nearby facilities. Council consensus to have staff implement a reporting process with AAM Communications Mayor Pro Tern Jacobs — Spoke regarding the mosquito report Mayor Gordon — Spoke regarding the Air Force issue and asked that correspondence be prepared to resolve the issue PUBLIC COMMUNICATIONS —(Related to City Business OnIV — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Liz Garnholz, resident, spoke regarding the following CIP projects, airport issues, water well, aerospace and public hearings Bill Wenger, resident, spoke regarding the storage facility and the Air Force base Mike Stevens, Inglewood resident, spoke regarding LAX matters Resident of Inglewood spoke regarding LAX matters. MEMORIALS — Ron Cawdrey former Redondo Beach Councilman CLOSED SESSION - NONE ADJOURNMENT at 8 55 p.m Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 2, 2002 PAGE NO 6 05 3 EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2002 AGENDA ITEM STATEMENT AGENDAHEADING: ConsentAgenda AGENDA DESCRIPTION Consideration and possible action to authorize staff to request Caltrans to eliminate existing street parking on the westside of Sepulveda Boulevard, between Holly Avenue and Palm Avenue RECOMMENDED COUNCIL ACTION. Recommendation — (1) Authorize staff to submit a request Caltrans, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION- The Public Works Department has received a request from the Hacienda Hotel (525 North Sepulveda Boulevard) to eliminate street parking on the westside of Sepulveda Boulevard, between Holly Avenue and Palm Avenue Currently, street parking is permitted (approximately eight (8) spaces) on portions of Sepulveda Boulevard, except between the hoursof600AM to900AM and300PM to600PM Staff recommends elimination of this parking to improve traffic flow on Sepulveda Boulevard Staff sent letters to the four (4) businesses abutting the existing parking locations seeking their input. Only two (2) businesses responded to the City's request One (1) of these businesses (Pacific Lumber at 331 North Sepulveda Boulevard) objected to this proposal and stated that its business depends on the currently available street parking Subsequent follow -up phone call discussion with Pacific Lumber indicated that they do not object to the request by the Hacienda Hotel, since it will not impact the parking south of Holly Avenue directly in front of their business The other response is from the Hacienda Hotel, which supports the elimination of the existing parking If the City Council approves this request, staff will formally request Caltrans to eliminate to the existing parking ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT None Capital Improvement Program. Amount Requested: Account Number Project Phase- Appropriation Required: ORIGINATED BYC / - DATE* April 9, 2002 �2i,z�ciu -ct. Andres Santamana, Director of Public Works N \COUNCIL -APRIL 16 14 (TU0Sday 04NW02 200 P M ) 7 054 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE- April 16, 2002 AGENDAHEADING. ConsentAgenda Consideration and possible.action for the purchase of a Hewlett Packard 5000 42" wide color plotter for City -wide GIS use from DAV -TECH - (Fiscal Impact = $11,45000) RECOMMENDED COUNCIL ACTION Recommendation — (1) Approve the purchase of the plotter, (2) Transfer $11,450 00 to the Capital Outlay account from costs savings in the GIS Professional and Technical Services contract to cover the cost of the plotter, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION. The City -wide GIS project is continuing to add data for pictorial display To assist in this effort, a plotter specifically formatted to handle a large volume of data is required to generate suitable prints in a minimum amount of time This type of plotter is used by other Cities for this same purpose Eight (8) vendors submitted quotes with DAV -TECH being the lowest The GIS Technical Committee is in concurrence for the purchase of a GIS plotter The Information Services Division has reviewed and approved the technology for the use of the HP 5000 plotter ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT Operating Budget $11,45000 Amount Requested $11,45000 Account Number 001 - 400 - 2505 -8108 Project Phase. Purchase Appropriation Required. No ORIGINATED BY �% DATE Apnl 9, 2002 ryrv.�ts -ct- Andres Santamana, Director of Public Works N \COUNCIL APRIL 16 05 (Tuesday 04109102 2 00 P V) L -55 • EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION- MEETING DATE- April 16, 2002 AGENDAHEADING ConsentAgenda Consideration and possible action to authorize the Director of Administrative Services to release Public Works deposit checks early upon satisfactory completion of the work (No Fiscal Impact) RECOMMENDED COUNCIL ACTION Recommendation — (1) Authorize the Director of Administrative Services to release deposit checks early upon satisfactory completion of the work, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The Public Works Department issues permits to private contractors for work in the public right -of -way Typical examples of this work include sewer and water service connections, driveway and sidewalk work, and various types of encroachments into the street right -of- way As a requirement of the permit issuance, the permittee gives a cash deposit, which is refunded to the permittee after the satisfactory completion of the work If staffs recommendation is approved, the deposit checks will be released earlier to the vendor once the Public Works Department has approved the project as complete ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT None Capital Improvement Program Amount Requested Account Number* Project Phase Appropriation Required ORIGINATED BY DATE April 9, 2002 Andres Santamaria, Director of Public Works REVIEWED BY- N \COUNCIL APRIL 16 151Tu..day 04/0962 2 00 PrM I V EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: ApnI16, 2002 AGENDAHEADING- Consideration and possible action authorizing staff to solicit proposals from qualified firms to provide water - billing services and customer service (Total estimated yearly cost = $60,00000) RECOMMENDED COUNCIL ACTION Recommendation — (1) Authorize staff to solicit proposals, (2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION. After a performance review of the current service provided by California Water Service Company (Cal Water), It has been determined to be in the best Interest of the City to solicit proposals from other firms that perform water - billing services. The City Is seeking to contract with a firm, which will provide excellent customer service to the City's water users and City staff, offer an improved billing system flexible in design and allow for uncomplicated report generation The billing system must be Windows based and provide real -time updates The firm will be dependable in its service and held fully accountable for the level of customer service provided It is expected that the new firm selected will provide superior service at a reasonable rate and meet the agreement specifications in a timely manner ATTACHED SUPPORTING DOCUMENTS Estimated timeline FISCAL IMPACT Operating Budget $60,00000 Amount Requested. $60,00000 Account Number. 501- 400 - 7102 -6206 Project Phase Proposals Appropriation Required No ORIGINATED BY Andres Santamana, Director of Public Works Strenn, DATE: April 9, DATE N \COUNCIL APRIL 16 06 (Tuesday 06 /09/02 8 00 A M) 10 057 N O 0 a� rn C13 a o o ca U N 0 O Z w U O O NCL U ® O r m m Q CO 000 N O O N C O � O ® CO CO T c6 L Q CD - ---- --- -- -- -- --- -- --- -- - -- --- - - -- - --- - L ccu ICS1 D LL a LL a ' a, N -c W w U co = o U m U) L m O > Cl) LL LL o 3 m c0 m E m S' o a cu w- ° 2- > 4) U Q- E U— w N m m U ca m Q Cl) Uri EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2002 AGENDA ITEM STATEMENT AGENDAHEADING. Consent Agenda AGENDA DESCRIPTION Consideration and possible adoption of a resolution of the City Council of the City of El Segundo amending Resolution No 4162 to provide for 4 -way stop signs at the Holly Avenue — Loma Vista Street intersection RECOMMENDED COUNCIL ACTION- Recommendation — (1) Adopt the resolution, (2) Authorize staff to Install the stop signs, (3) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION The intersection of Holly Avenue and Loma Vista Street currently has stop signs for north and southbound Loma Vista Street traffic The City has received requests from residents to install stop signs for east and westbound Holly Avenue traffic Staff conducted a traffic analysis based on Caltrans and City guidelines for justifying stop signs Although this intersection did not satisfy the traffic and accident statistics, staff is recommending installing a 4 -way stop to protect pedestrian health and safety associated with the location of the nearby park and playground at the Holly Avenue — Valley Street intersection The enclosed amendment to the current Traffic Resolution No 4162 will provide authorization for staff to Install the 4 -way stop signs ATTACHED SUPPORTING DOCUMENTS. Resolution for adoption Location map FISCAL IMPACT Stop signs will be funded from the Operating Budget Capital Improvement Program- Amount Requested* Account Number- Project Phase Appropriation Required ORIGINATED BY. JJ Andres Santamana, Director of Public Works REVIEWED BY DATE* April 9, /12.. N \COUNCIL APRIL 16 13 (Tuesday 04/09/02 6 00 A M 1 11 0 5G RESOLUTION NO. A RESOLUTION AUTHORIZING INSTALLATION OF 4 -WAY STOP SIGNS AT THE INTERSECTION OF HOLLY AVENUE AND LOMA VISTA STREET. The City Council of the city of El Segundo does resolve as follows SECTION 1. The City Council finds and declares as follows A The intersection of Holly Avenue and Loma Vista Street has stop signs for north and southbound vehicle traffic on Loma Vista Street B This intersection has a large volume ofpedestnan traffic, including children, generated by the park and playground located in the close vicinity C After conducting a traffic survey in response to residents' requests for installing 4- way stop signs, the City determined that it is in the public interest to construct two additional stop signs to protect public health and safety. SECTION 2 Resolution No 4162, adopted May 16, 2000, is amended to read as follows "555 Holly Avenue at Loma Vista Street, all entrances." SECTION 3 This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this _ day of 2001 ATTEST- Mike Gordon, Mayor Cindy Mortesen, City Clerk APPROVED AS Mark D. HensV By z T"), /// y z Karl H. Berger, A,4stant City Attorney j -I- 060 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2002, and the same was so passed and adopted by the following vote AYES. NOES. ABSENT. ABSTENTION NOT PARTICIPATING- WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of ,2002 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) -2- GGI A A_ M 1 A1N11O] S3130Nt SOl AMY 3NYON1MtN YO All] m O 00310 Ntf w > = 1 OA){ 2 �_ < �1I1 Y03NA� Yl U p w w n w• V u • 11 W � Y S m' UU.0 I - L•I I..I I• 3er cu 9 9 UU IJ UULJ r Jm V j j o•" Onl. N011rl/•r N Ili 003 Q m J>• t 11NIION m _ m ti O > z 1 R J 11w OOM003Y F c : 1 ON A31w0 111{)11u1.D 30011 113111') i OY13m ij • if m i if MS.. ArY YM. I u Imu a m ] 11 Atr • \ m 511111m 0 O y]il1Y 1 2 m W 1 < m U if A.135 S 1)IOim MY = t m �� •�� / p • MYI fGl f' `� F 1Ol «1nY35 s N if YMYroM MfIY fGL n' N ). 113 n rr -y�fpp N wl] 1{ LIOMIIII '3N O li M019. �yp 111w1YL1 > 1''uialll lll'ull't 1f L's.Y{x r I LS .IxY011lq I1'`�- 3A. N1Y. U IT O i NOVA:: 33 C I— 3AY )IIY, f u r..A3« _ C_ C 3. 11 /I3Y1 r� 1L Y)lw)p yQ u ' —lAr 13.n.1 wl..n. j ONrIAYYw Q 9Y UNYnOl1 YllwOl r�1Q ®® JI Y.Nils lO 1J 1 LY �f if rY)IL p 1 Iw,ll 'F1 ' Lf N.31 1`1R{wWl y> 1L NOOI)NL Z i •f.`` U as YN3Y1 n Y - - N 4 N w Y 0 n O - - _ i ©Y .I • B��e if OYrOx 15 xlr V. N w �• o aeeee J !f OxOwNN. i o 9 e� ww � IOMAONV F ❑B�o ...3xo3 f EO � 8 G ^ S < (r u I if rIMOWA UUU ® ❑ ®� B LL Ls qsu .wol � f ��� i o .w0 ❑ 13 I u 1:3.11 w i is 1 Y a� W .•3. --- Alf Y ifw J311�� r N• \\ IL N I=A,";; 413 1•M `f9 O J W N `OS i f{ a a n p OF GA1� l• 1 'r � � z a a a U 3 0 6r' EL SEGUNDO CITY COUNCIL MEETING DATE, April 16, 2002 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION Consideration and possible action awarding contractto Dewey Pest Control for the Fumigation of Government Buildings — Project No PW 01 -24 — Approved Facilities Maintenance Operating Budget — (Fiscal Impact $35,320.00) RECOMMENDED COUNCIL Recommendation — (1) Award contract to the lowest responsible bidder, Dewey Pest Control, in the amount of $31,520 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Authorize $3,800 00 for construction management and construction contingencies, (4) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION Termite inspection by pest control contractors has found evidence of dry wood termite infestation in many City Government Buildings This project provides for tenting and fumigation of City Buildings to control the infestation and prevent further wood structure damage After advertising the project for receipt of construction bids, the City Clerk on March 26, 2002 received and opened two (2) bids Dewey Pest Control has favorable references and has successfully completed similar projects Staff recommends award of contract to the lowest responsible bidder, Dewey Pest Control The total cost of this project, including costs for the construction manager and construction contingencies, is $35,320 00 ATTACHED SUPPORTING DOCUMENTS. 1 Bid results 2 Location map FISCAL IMPACT Operating Budget Amount Requested. Account Number Project Phase $402,17500 $ 35,320 00 405 - 400 - 0000 -6215 Award of Contract No ORIGINATED BY �f /% �wcti- DATE Apnl 9, 2002 CiI,Y� —,X, Andres Santamana, Director of Public Works REVIEWED BY: DATE: rK10L Mary Strenn, CrtV an r N \ COUNCIL -APRIL 16 02 (TuessEay DAM9102 2 00 P M) 12 Bid Results Dewey Pest Control $31,520.00 Western Exterminator $34,94000 C64 N (COUNCIL APRIL 1602 (TUestley 04MM2200 P M) w ' I ' ..� Lry.�...,.,o1L s • (31VAIBd) AIL- JII W ¢ 1 AVM S3H�JtIH �- -- -���� c K z z a U 1s yBl3S 5 1tlOdUIV 'OAIG 0 ¢ Q w O ,� W¢ — J 1 N a ¢ N 1S VNVIONI M LLI SIONIIII 0 1 IN 19 W M a = Q m '1S N019NIHSVIA a c 'IS SW SNVH �a 1S VINaOdIIVO S INHOdIlV7 � Q �� y5 N003H0 y 15 VOVA3N 3 I Ali '15 b31H3a *NQ MO'IVONIIB Q c w 1S ONVIAHVW �C-70 ®® is Vllwol boo e ®a � M iW b 1s VUU31S Ht 1S NN3d LL 3 0 � 1W0=� ®B - 0 1S N0013HS Q 5 a °v z `n �O B c ® - 15 VN3HV ° x b 3 CO ® ( M O Z G U p O 4 LL - 5 ° w 7S OUVONVIS N d BB ®ed Z at o a is NIVW o ❑ ° U _`d �F::�Fl F=� B w 1- g B�® e 15 ONOWHOIH u^ jd ci -'hF 1S ONO3NOO ❑ ®��L —JB 1S VINI IA 1S ONIlI HM N M 7 vi • c UI—iLJ ® (gyp Y ¢ IS V1SIA VWOI VWOI ❑ = 1 U Z G J i !L m v e q y a a 1S 1S3k13llIH 1 Q 3 N O d �N W 1 / ` 1 <a 2 1 O 1S 1 3tl -11H -J- a � ' z < a ZQ y53Na0 Is vo :)nk MP ` AjopunaEl A110 +saM DES �, PNGE I y N SOS E� 3 ID In o of C65 °a. EL SEGUNDO CITY COUNCIL MEETING DATE- April 16, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Consideration and possible action awarding contract to Kenny Industrial Service, LLC, for the lining of sanitary sewer access structures at various locations— Approved Capital Improvement Program - Project No PW 02 -01 - (contract amount = $45,750 00) RECOMMENDED COUNCIL ACTION. Recommendation — (1) Award contract to the lowest responsible bidder, Kenny Industrial Services, LLC, in the amount of $45,750 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively discuss and take other action related to this Item. BACKGROUND & DISCUSSION, The City Council on February 19, 2002, adopted plans and specifications for the lining of sanitary sewer access structures and authorized staff to advertise the project forthe receipt of construction bids Based on the bid opening on March 26, 2002, staff recommends award of contract to the lowest responsible bidder, Kenny Industrial Service, LLC, in the amount of $45,750 000 ATTACHED SUPPORTING DOCUMENTS. Bid results 2 Location map FISCAL IMPACT Capital Improvement Program $60,00000 Amount Requested $45,75000 Account Number 301 - 400 - 8204 -8393 Project Phase Award of contract Appropriation Required. No ORIGINATED BY: % DATE: April 9, 2002 Andres Santamana, Director of Public Works REVIEWED BY r, 2 N \COUNCIL -APRIL 15 04 (Tuesday 04/09/02 2 00 P M) 066 13 BID RESULTS Contractor Kenny Industrial Services, LLC Sancon Engineering Amount $45,75000 $67,700.00 Inland Concrete Enterprise $83,45000 N \COUNCIL -APRIL 16 04 (Tuesday 04/09/02 2 00 P M ) C6 lir W 3 W N W J 0 < " a ° W F V 0 1] ml II NiL10 311 0111iw 38 �wYM. 41] uLw `ES 3J ►~OE 0 A p pF p311 1s1. 4 AYI Sil u 1Y144 •SIN sil A " if sm".11l L WlM11MLt11 W s. Lw1Y 53139NN 501 3NYOXIM]1X i0 Allp 0 W O IA1M1100 r 1 "N110 lYi a tMA]M tf oAls 00310 NSi F ` 1 !L Oft"AYtw O p y u V T is 1YY )IL s if 7 p:: 9^ 9 719 9 9 31A1 aLl A 1Y]Y1 W ! w 5 9 M II II II II II II 11111111 O .M,AL lir W 3 W N W J 0 < " a ° W F V 0 1] ml II NiL10 311 0111iw 38 �wYM. 41] uLw `ES 3J ►~OE 0 A p pF p311 1s1. 4 AYI Sil u 1Y144 •SIN sil A " if sm".11l L WlM11MLt11 ys s. Lw1Y is .NWOl11ta m lL r 1 "N110 a tMA]M tf Yl1N]] y T N NO N01w0l10 !L Oft"AYtw Y1 C< if 11,001 Zz is 1YY )IL J if YY). 1f MOOI)ML A 1Y]Y1 W a � M a n O .M,AL � •. Ls 1 Yltw is OFOYMNY if OYO]NOa if 11X10 Wn 1] OYI11Y! N 1] 11LIn 1N0, .s J T I31YAW1 W u N � AYM 6101111 s 4110 ,^ O lir W 3 W N W J 0 < " a ° W F V 0 1] ml II NiL10 311 0111iw 38 �wYM. 41] uLw `ES 3J ►~OE 0 A p pF p311 1s1. 4 AYI Sil u 1Y144 •SIN sil A if sm".11l 1. WlM11MLt11 ys s. Lw1Y is .NWOl11ta lL YO.)YY a tMA]M tf Yl1N]] y T N NO N01w0l10 !L Oft"AYtw Y1 C< if 11,001 is 1YY )IL if YY). 1f MOOI)ML A 1Y]Y1 M if O .M,AL 1L Yltw is OFOYMNY if OYO]NOa if 11X10 Wn 1] OYI11Y! 1] 11LIn 1N0, .s i113Y31 1Y n u " o V a o. a�� AYw YIIY. .j YL ML)N V " T 4 _ _ 2 S A ' )M 1M 7IM 7M W. p Cf N, 1Nltw )111][40. M 3U.M. T ,]WIY1 Y A)Y YN011 M ]Y]Y11L AZ jlc��s N Y• ' Y O 0 Z D 0 W LL In O J W a a LL � o F N 1 0 N W N G6b EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding acceptance of the project for Replacement and Upgrade of Maintenance Facility Generator (150 Illinois Street) — Approved Capital Improvement Program — Project No PW 01 -11 (Contract amount = $66,029 00) RECOMMENDED COUNCIL ACTION, Recommendation —(1) Accept the work as complete, (2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The City Council on January 2, 2002, awarded a contract in the amount of $66,029 00 to Perez Electric, Inc The work included the purchase, upgrade and replacement of the Maintenance Facility generator The work has now been completed to the satisfaction of staff Staff recommends acceptance of this project ATTACHED SUPPORTING DOCUMENTS Notice of Completion FISCAL IMPACT. Capital Improvement Program- Amount Requested. Account Number Project Phase Appropriation Required $66,05000 $66,05000 301 - 400- 8201 -8480 for $60,000 00 405 - 400 - 0000 -6215 for $ 6,050 00 Accept the work as complete No ORIGINATED BY 0 /r-� DATE: April 9, 2002 Andres Santamana, Director of Public Works REVIEWED BY. 063 N\ COUNCIL -APRIL 1603 juesd.y 04/09/02200 P M) 14 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name Replacement and Upgrade of Maintenance Facility Generator Project No PW 01 -11 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that Dated 1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 4 The nature of the interest of the owner is Government Building 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on March 22, 2002 The work done was Replacement of Generator 6. On April 16, 2002, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was Perez Electric, Inc 8 The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows General Services Division 9 The street address of said property is 150 Illinois Street Bellur K Devaral City Engineer VERIFICATION I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on 2002 at El Segundo, California N \PROJECTS GENERAL \PA J L BOW EN - PW 01,11 Bellur K Devaral City Engineer 070 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE- April 16, 2002 AGENDAHEADING: Consent Agenda Consideration and possible action regarding award of contract to Roo Jon Painting Company, for the painting of the Maintenance Facility (150 Illinois Street) - Project No PW 02 -08 Approved Maintenance Facility Fund Budget RECOMMENDED COUNCIL ACTION- Recommendation — (1) Award contract to the lowest responsible bidder, Roo Jon Painting Company In the amount of $27,050 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION: This project will enhance the appearance of the Maintenance Facility and maintain the Integrity of the condition of the building Work Includes sanding, scraping, water blasting and painting of all exterior roll up doors, rafters, exterior trim and all Interior walls of the Facility, and Includes offices, restrooms and all work areas After advertising the project for receipt of construction bids, the City Clerk on March 5, 2002, received and opened three (3) bids Staff contacted the low bidder's references They were favorable and Roo Jon Painting Company has successfully completed similar projects Staff recommends award of contract to the lowest responsible bidder, Roo Jon Painting Company The total cost of this project, Including costs for all preparation painting and all rental cost Is $27,050 00 ATTACHED SUPPORTING DOCUMENTS Bid results FISCAL IMPACT Operating Budget $402,17500 Amount Requested, $ 27,050 00 Account Number 405 - 400 - 0000 -6215 Project Phase Award of contract Appropriation Required: No ORIGINATED BY DATE Apnl 9, 2002 Andres Santamaria, Director of Public Works REVIEWED BY* Mary Strenn, DATE: 0/� Z_ N \COUNCIL•APRIL 1607 (Tuesday 04/09/02.11 P.M) 15 BID RESULTS Roo Jon Painting $27,05000 Sanders & Wohrman $33,25900 Industrial Paint & Waterproofing $41,12000 072 N COUNCIL -APRIL 1607 (Tuesday 06/09/021 00 P M) EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION- MEETING DATE: April 16, 2002 AGENDAHEADING: COnsentAgenda Consideration and possible action regarding award of contract to Cedro Construction for construction of Mariposa Avenue storm drain (700 block of West Mariposa Avenue) - Approved Capital Improvement Program — Protect No PW 02 -02 - (Fiscal Impact = $114,954 00) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Award contract to the lowest responsible bidder, Cedro Construction, in the amount of $114,954 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The City Council on February 19, 2002, adopted plans and specifications for the construction of a storm drain in the 700 block of West Mariposa Avenue and authorized staff to advertise the protect for the receipt of construction bids This storm drain will eliminate an existing storm water - sanitary sewer connection at the west end of Mariposa Avenue On April 2, 2002, the City Clerk received and opened bids Staff contacted the low bidder's references They were favorable and Cedro Construction has successfully completed similar protects. Staff recommends award of the contract to the lowest responsible bidder, Cedro Construction, in the amount of $114,954 00 ATTACHED SUPPORTING DOCUMENTS: 1 Bid results 2. Location map FISCAL IMPACT. Capital Improvement Program $150,00000 Amount Requested. $114,95400 Account Number 301 - 400 - 8205 -8983 Project Phase Award of contract ORIGINATED BY /u� �/ DATE April 9, 2002 Andres Santamaria, Director of Public Works REVIEWED Mary Strenn, DATE. 073 N\ COUNCIL. APRIL 1612(Tuesday (MMM2200PM) 16 BID RESULTS Name of Company Cedro Construction Beador Construction Company O'Duffy Construction Excel Paving Company Ross A Guy General Engineering Miramontes Construction Company Amount $114,954.00 $121,30000 $1 24,716.00 $128,62000 $134,79600 $147,82000 N \COUNCIL- APRIL 16 12 (Tuesday 04M9102 2 00 P M ) 074 b V V U 0 b IAlNA00 53130NT SOl Ai• 3NtlONIMVH 40 All] f 'z� ,7I; aq) n�IAO •l' 00310 N'S i U u a Y m .OI1.N. -3MOOMO03. U a w m z a r r z � z C)M •1] LL O :1M ]nl• fM 1nIlO } 'YI tlll).MIM r ]JAI nlH U )M JN OIIIJ.4 -"Al t3Yn1l OY AA..Aoll QY ) ... ". 0 Q z D CD w rn o J W CL a u. o T I-- A ^^C I� 3 Z Q R L A w i 0 W 11 i�7� EL SEGUNDO CITY COUNCIL MEETING DATE. April 16, 2002 AGENDA ITEM STATEMENT AGENDAHEADING• Consent Agenda AGENDA DESCRIPTION: Consideration and possible action for both the purchase of the upgrade for the existing Archibus /FM software, a Facilities Management Program, and for the execution of a professional services agreement to provide training, technical support and miscellaneous consulting services from Asbuilt Information Systems, LLC — (Fiscal Impact = $15,800 00). RECOMMENDED COUNCIL ACTION Recommendation — (1) Approve the purchase of the software upgrade and authorize the City Manager to execute the standard professional agreement on behalf of the City for an amount not to exceed $15,800 00 with Asbuilt Information Systems, LLC, (2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION: The General Services Division of the Public Works Department was In need of a Facilities Maintenance Program to track requests and work orders, maintain physical inventory records, and provide a preventative maintenance program for all City equipment and facilities (Background & discussion continued on the next page....) ATTACHED SUPPORTING DOCUMENTS Scope of work and fee schedules FISCAL IMPACT: Operating Budget $24,30000 Amount Requested $15,80000 Account Number. 001 -400- 2601 -6214 Project Phase Purchase Appropriation Required No ORIGINATED BY DATE- April 9, 2002 Andres Santamaria, Director of Public Works REVIEWED BY DATE r L Mary Strenn, City Manager N COUNCIL- APRIL 16 09 (Tuesday 04/09 /021 "0'70 P M) 17 076 BACKGROUND AND DISCUSSION (continued) In the year 2000, the software from several software firms was reviewed with assistance from the Information Systems staff The software that best met the City's needs was Archibus /FM which was purchased for $9,300 00 This software is installed and functioning and meeting the work order needs The upgrade will provide for the advanced development of the Preventative Maintenance Module as well as the use and access of work request functions to selected City staff members through the Internet The upgrade will Include training, technical support and miscellaneous consulting services The upgrade will cost $15,800 00 Once this upgrade Is functional and running, additional modules may be added at a later time through the budget process 077 N \COUNCIL- APRIL 16 09 (Tues=y 04109/02 100 P M) J,. March 4, 2002 Roger E. Groman General Services Manager City of El Segundo 150 Uhnois Street F1 Segundo, CA 90245 AS®UILTO ULFORMATION SYSTEMS LLC Subject- Phase 2 Proposal Reference: Maintenance Management with ARCHIBUS/FM 11 Dear Roger, Thank you for the opportunity to provide you with this proposal to provide additional services and software for ARCHIBUS /FM system Having completed Phase 1 (upgrade of ARCHIBUS /FM software, installation, training, and general consulting), we understand that the software is installed and functioning, and that the background informauon necessary for creating and managing 'on-demand" work requests /work orders is being put into place. Based on conversations and meetings, we understand that Phase 2 development must accomplish the following- Development of Preventive Maintenance system for Equipment Deployment of Work Request functions to select City personnel In order to accomplish these goals, AIS is proposing a package of software additions and upgrades as well as time for general consulting services. The software upgrades will include our recommendations for the ARCHIBUS /FM licensing and supplementary software licensing to accomplish the goals listed. This will include FM Works, an external utility that works with ARCHIBUS /FM to help you manage your work requests and work orders more effectively. It also includes e- Works, a web based internet utility for deploying a work request system though the City's computer network. The general consulting services will included installation and configuration of all software, personalized training services, and miscellaneous consulting services and technical support for software configuration and usage. Because we understand the City fps a specific budget available for Phase 2 development, have designed a package that should meet the City's needs within that budgeted amount. As such, we understand the scope of work to be the following; G 7 � 20350 VENTURA BOULEVARD • SUITE /100 - WOODLAND HILLS, CA • 91364 PHONE 818 -885 -7784 • FAIC 818.992.6036 • EMAIL. AISOASBUILTINFO.COM CrrY oFELSzGuNDo -PA=2- JAM.MAY2Z 7001 PHM1IDSVM,0ftG 4'1'FMARCHMUS/FM SCOPE OF WORK • PHASE 2 Based on previous conversations and correspondence, Asbuih Information Systems (AIS) will provide the City of El Segundo with the following Software Additions and Upgrades AIS will provide the City with additional software and upgrades to existing software to facilitate the use of ARCHMUS /FM for preventive maintenance, and deployment of a web based work request form through the. City's computer network. This will include. ARCHIBUS /FM software upgrade: Upgrades your current version 11.3 software to version 11.3.5. Because of the City's recent purchase of version 11.3, the version 11.3.5 upgrade software is free, but there is a charge for the media as well as shipping and handling. • FM Works Software, which includes. Works Manager for managing work requests and work orders PM Manager for managing preventive maintenance (equipment and housekeeping) e -Works for deploying web -based work requests forms through the internet/inttanet ARCHIBUS /FM External Access Licenses TEAL) EAL's license applications (including web based applications, forms, and reports) to access ARCHIBUS/FM and the ARCHIBUS /FM project database This will be used for legitimate access by FM Works and its associated applications, as well as any future external applications which may be used by the City. Sold in pre - packaged bundles, we are proposing a 1 -10 user pack, which we estimate should be sufficient for the number of users projected to require concurrent access to the database. General Consulting Services AIS will provide the City with general consulting services to facilitate the use of ARCHIBUS/FM for preventive maintenance, and deployment of a web based work request form through the City's computer network This will include. • Software installation and configuration • End -user training • Database development and customization • Technical Support These services may be performed either on -site or off -site as required to support the goals of this proposal. Time spent on General Consulting will be limited to 24 total hours over the term of this agreement. The scope of this agreement is limited to the consulting, and services listed above, and except where listed, does not include professional services for system as inistration, technical support, or any other services beyond those listed. 20350 VENTURA BOULEVARD • SUITE #100 . WOODLAND HILLS, CA • 91364 079 PHONE 818 -888 -7784 • FAX, 818. 992.6036 1 EMAIL. AIS®ASBUILTINFO COM F C17YOPELSEG IDO - PAGR3- 3ANUMY=1002 PHM17VEAM. naNrFORARCHMUSIFM COST ESTIMATE Based on the Scope of Work listed above, an evaluation of your current ARCHIBUS /FM licensing, the cost for providing software licensing and services are as follows: Software Additions and Upgrades - ARCFHBUS/FM software upgrade $50.00 software upgrade to A/FM v11.3.5 (shipptng and handling cost only) - FM Works v2.5.2 (supplemental software forARCHIBUS /FM) $9,476.00 5 seats of Works Manager for managing A/FM work requests 5 seats ofPM Manager for managing AAM preventive maintenance unlimited use of a -Works web tnterfare for deployment of work requests - ARCMBUS/FM EzternalAccessLtcense(EAL) requtred for web access and vaernal application access to A/FM $2,295.00 sold as a 10 -user package for up to 10 concurrent connections General Consulting Services $3,000.00 - includes software tnstallation and configuratum, end -user tramtng, database development and customtzation, and technical support - Limited to 24 hours of on -stte and off -site service at $125 per hour Estimated sales tax and delivery charges (at 8.25 %) $975.23 Total Phase 2 Estimate $15,796.23 This pricing is valid only through April 13, 2002. SCHEDULE OF DELIVERY Upon receipt of final purchase agreement and valid purchase order from the City of El Segundo, delivery of software licenses is estimated to take 3 to 7 business days. All other services are estimated to be completed within 90 days of receipt of software. Actual delivery of services will be coordinated with the City of El Segundo according to a mutually agreed upon project schedule Upon approval of this agreement, a revised estimated delivery date can be provided PAYMENT TERMS Upon receipt of final purchase agreement and valid purchase order from the City of El Segundo, AIS shall immediately invoice for all software licenses and services associated with the scope of work. All general consulting and other services will be invoiced every two weeks (on or around the 15 of the monig qnd again on or around the end of the month) for all time spent during that period. It is understood that there will be no additional work or costs associated with this agreement without written authorization from the City of El Segundo. 20350 VENTURA BOULEVARD • SUITE 0100 • WOODLAND HILLS, CA • 91364 080 PHONE. 818. 888.7784 • FAX- 818.992 -6036 • EMAIL. AIS®ASBUILTINFO COM 11- •1 M EL SEGUNDO CITY COUNCIL MEETING DATE ApriI16, 2002 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION. Consideration and possible action regarding adoption of plans and specifications for the Acacia Park (600 block West Acacia Avenue) Irrigation system replacement— Project No PW 02 -13 - Approved Capital Improvement Program — (estimated cost = $35,500 00) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION: The adopted fiscal year 2001 -2002 Capital Improvement Program includes a project to refurbish the existing Irrigation system for Acacia Park The project includes replacing the existing non - functioning hydraulic system (currently the park is being watered manually) with an automated electrical controlled system ATTACHED SUPPORTING DOCUMENTS- Location map FISCAL IMPACT Capital Improvement Program $35,50000 Amount Requested $35,50000 Account Number 301 - 400 -8202 -8642 Project Phase Adoption of plans and specifications Appropriation Required" No ORIGINATED BY 67 DATE April 2, 2002 Andres Santamana, Director of Public Works REVIEWED BY DATE: / Mary Strenn, City Manag 0 8 i N \COUNCIL -APRIL 1610 (Tuesday 04109/02 8 00 A M) 18 ° L 0 e O IAlmnoo S313ON• soul Ar! 3"NON1M•N i0 A113 �w H '= 1 Only 00310 NMS < II ti)x ay � r 1 a f , K FW — Z ' I N _ J ■ It a It It 1l 11 111111 11 ° L e "MINI , y J z � s z e° a f , K FW — Z ' N _ J I33Y1WI u 1.M Yi131.1 ME W u N is 11,35 O J r MTEI■ N ; W J W t> z a C N p •C — N W N — O — i r �I u� AS` �V« z I 1f MOM vpvp 4. nand 1 — 3J�'O^""• 410 n.t1 `ES � •N0E N = l 0g 0t n I p DF G1ty lsly u •x.roNi A !f LOYAL 1S NO1.xIMf.! lL .INYOIIIq i5 .Ot)YO L ...n). 15 Y]lYLa W N'~S 19 0Y.l1YA u 1,1.01 is •YY]IS 15 MM). is .001].6 is ..).. _A Y6'MY.YIMIF) e lL .Y.Ox•15 15 .I.w lL OMONM91Y if O.0"0J is aNM Wn LS O.I llx! as .1L..n0l 1S 153.311. u I W V _ O u a a !!!I LS &I MSIY SRI IS IS y� S p 10 / aE 3n.00x00]Y Al. i.N V W ro I� i Q O _ I Z .O]Mn1]t s 0 )M N.O )M wl] LL C1M ]NI. ° e C ]M 1,.•w u M 11MA" q LY 1)M Y11011 COY ]MYNtIt A« n N IS A 1. 7..0v — N 1 C Z D V W U. d N 0 J W CL a U- 20 O } H U V 0 i 0 Z 11 082 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE. April 16, 2002 AGENDAHEADING ConsentAgenda Consideration and possible action authorizing staff to solicit proposals from qualified firms for the construction of the Freedom Park Memorial (estimated cost = $30,000 00) RECOMMENDED COUNCIL ACTION Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the project for the receipt of construction bids, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On February 5, 2002, the City Council approved the Freedom Park Memorial concept and authorized staff to solicit construction proposals At that time, staff's recommendation was to have the memorial firm work as a sub - contractorto Belaire West, the general contractor, for the Freedom Park construction. (Background & discussion continues on the next page.....) ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT: None at this time Boeing Company has contributed $10,000 00 towards this protect Capital Improvement Program Amount Requested, Account Number Protect Phase Adoption of plans and specifications Appropriation Required Not at this time ORIG=1D rY��/ DATE, April 10, 2002 Jev Andres Santama Director of Public Works REVIE D BY. DATE: r../Ma Stre , City Manager L N\ COUNCIL. APRIL 1611(WMnemiay 04I10i02800AM) 19 U t .i BACKGROUND & DISCUSSION (continued) In response, staff received a single proposal for $14,375 00 from Brandt Commercial Signs. This cost did not include the electrical service and landscaping costs associated with the memorial Subsequent to additional discussions with the Recreation and Parks Department and other memorial firms, staff is now recommending the approval of plans and specifications for advertising for construction of the project The successful firm would have a direct contract with the City without having to enter into a separate contract with Belaire West as previously required Staff is of the opinion that this approach will result in the City receiving more proposals from which a selection may be made Upon receiving proposals, staff will report back to City Council with a recommendation for contract award 084 N \COUNCIL- APRIL 16 1 1( Wednesday 04110/02 8 00 A M) EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA MEETING DATE. April 16, 2002 AGENDA HEADING: Consent Agenda Consideration and possible action regarding a contract with Gary V Bufkin Computer Consulting (GVBCC) to develop and Implement a custom automated permit tracking system for Community, Economic and Development Services Department Total cost not to exceed $ 38,500 RECOMMENDED COUNCIL ACTION: Authorize City Manager to execute a contract in a form to be approved by the City Attorney for an amount not to exceed $38,500 Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION Staff received $95,000 approval through the Executive Technology Review Committee (ETRC) In the 2000 -2001 fiscal year to implement an automated permit tracking system to be used by the Community Economic, and Development Services Department The goal of the system Is to track all construction related permits, plans, Inspections, code compliance cases and ultimately data collection and reporting Because of the potential benefit of the system, the departments of Public Works and Fire showed interest in using the system (Continued on next page ) ATTACHED SUPPORTING DOCUMENTS Exhibit A - Scope of Services, Exhibit B - Fees FISCAL IMPACT Operating Budget. $38,500 Amount Requested- $38,500 Account Number 001 -400- 2505 -8108 Protect Phase. N/A Appropriation Required- —Yes X No ORIGINATED BY- DATE. s M Hansen, Director of Community, Economic and Development Services REVIEWED BY Mary Strenn, City Manager y�L 085 20 2 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT BACKGROUND & DISCUSSION- (Cont) A Request for Proposal (RFP) was sent out in March 2001 for a vendor to provide a prepackaged off the shelf program Of the 13 potential vendors that received the RFP, five responded with proposals A selection committee was formed with staff from Building Safety, Fire, Planning, and Public Works to review the five proposals Four of the five proposals appeared to provide the required functions desired, but all four were over the approved funding for the project In June 2001, the committee invited the four vendors to provide a two -hour demonstration of their product After viewing the products the committee determined that none of the proposed products met the City's needs The committee continued with the review process and selected the products to research The committee made site visits to review the two systems currently in use by other cities In August and September of 2001 the committee visited the cities of Brea and Gardena The two systems viewed during the site visits were not functioning as expected and the staff using the systems were very displeased with their purchase The committee determined that 1) the permitting systems viewed would not be able to meet the needs of the City at the budget allowed 2) implementation of the system would be long, difficult, and frustrating 3) the cost of the annual maintenance would be disproportional to the service received and 4) there appears to be a lack of adequate customer support from some of the vendors Therefore, the committee decided not to pursue any of the proposed systems As a proposed solution to finding an affordable workable system, a custom system could be designed that would meet all the needs of the interested departments at an affordable cost In October 2001 the direction of the project turned from finding a prepackaged off the shelf product to a custom system Using an outside programmer would allow a system to be designed that will meet the department's needs at a cost that is reasonable In January 2002 proposals were received from programmers to create a custom system that would meet the needs of the interested departments The proposals were reviewed for experience in designing an automated permitting system, references from current clients, and overall cost The selected programmer, Gary V Bufkin Computer Consulting ( GVBCC), has over ten years experience in working with government agencies. GVBCC has designed several automated permit tracking systems for many jurisdictions. Staff contacted references and the response was very good. GVBCC's cost in creating a customized system is $35,000 which is substantially less than the $95,000 approved for the project The committee proposed the GVBCC's proposal to the Technology Advisory Group (TAG) for comments and it was well received This proposal has also been reviewed and approved by the City Manager, Information Systems Manager, and Director of Administrative Services This staff report will include a 10% contingency of $3,500 for a total project cost not to exceed $38,500 086 EXHIBIT A Scope of Services GVBCC designs and constructs each system they create with the client in mind. GVBCC does not retain any rights to the program and does not charge maintenance fees for the software Referrals from your jurisdiction to other agencies will betaken into consideration when additional features or modules are proposed on. The software is warrantee for as long as you use it. If a bug or problem is encountered which is the responsibility of GVBCC, it will be fixed and maintained at no charge to the client If additional features or modules are required after the project is started, GVBCC will submit a separate proposal for the modifications or enhancements. Gary V. Bufkin Computer Consultants shall perform the following professional services Project Description: To create an Integrated System to the satisfaction of the City of El Segundo to perform the following functions Building Permits Processing / Tracking ♦ Permit issuance of (Building, Plumbing, Electrical, Mechanical, and Grading) ♦ Tracking of Building Permit information (Budding, Plumbing, Electrical, etc) ♦ Tracking of Budding Permit Inspections. ♦ Creation of permit fees and calculation of permit fees for processing ♦ Tracking of Contractor License Information ♦ Printing of all necessary forms for the administration of the permit process (permit, job card, expiration letter, certificate of occupancy, etc) ♦ Reporting for internal purposes and external purposes (issued permits, fmaled permits, month end report required by council / development, fees collected, etc) ♦ Tracking of billing and payment information of permit fees base on your accounting structure ♦ Integration to Microsoft Outlook for updates to Public Calendars and e- mail (Inspections) ♦ Custom modification and reports based on the clients existing procedures & methods 087 Engineering Fees Tracking ♦ Permit issuance as needed ♦ Tracking / logging of Engineering Department Projects ♦ Calculation of Engineering Fees for a project with integration into other modules of permits system ♦ Printing of all necessary forms for the administration of the Engineering process ♦ Reporting for internal purposes and external purposes ♦ Tracking of billing and payment information of fees base on your accounting structure ♦ Integration to Microsoft Outlook for updates to Public Calendars and e- mail (Due Dates and next action or activity of review process) ♦ Custom modification and reports based on the clients existing procedures & methods. Plan Check Logging / Tracking ♦ Tracking of Plan Check Information and fees collected ♦ Tracking of the Routing and Review Process ♦ Accelerated Plan Check Processing Hours Logging and Billing ♦ Integration into Building Permits Module / Engineering Module ♦ Reporting for internal purposes and external purposes. ♦ Tracking of billing and payment information of Plan Check fees base on your accounting structure ♦ Integration to Microsoft Outlook for updates to Public Calendars and e- mail (Due Dates and next action or activity of review process) ♦ Custom modification and reports based on the clients existing procedures & methods. Code Enforcement Tracking ♦ Code Enforcement Case Tracking to include Building Abatement, Public Nuisance, Weed Abatement, Vehicle Abatement, and Inspections Tracking ♦ All Necessary Letters and Notices system generated (first, second, final notices, notices to ♦ Reporting for internal purposes and external purposes ♦ Integration to Microsoft Outlook for updates to Public Calendars and e- mail (Due Dates and next action or activity of review process) ♦ Tracking of Liens & Releases for County Assessment -19- 08P Fire Inspection Tracking ♦ Tracking of Fire inspections and the ability to produce lists of sites from prior year, and if input is given, from business licenses issued ♦ All Necessary Letters and Notices system generated ♦ Integration to Microsoft Outlook for updates to Public Calendars and e- mail (Due Dates, Inspections and next action or activity of review process) ♦ Reporting for internal purposes and external purposes. Planning Projects / Applications / Permits Tracking ♦ Planning Application Processing ♦ Necessary Department / Service Industry Sign Off ♦ Application Date and Response Date logging and tracking ♦ Conditions Tracking ♦ Integration into Budding Permits Module / Engineering Module ♦ Reporting for internal purposes and external purposes. ♦ Tracking of billing and payment information of Plan Check fees base on your accounting structure. Cash Receipting ♦ Cash Receipting system to track fee payments, produce receipt based on Account Numbers and specifications from the Accounting Dept. ♦ Reporting for Budding Dept and for Accounting Dept for the tracking of fees paid and receipted ♦ Integration into Budding Permits Module / Engineering Module / Plan Check Module ♦ Reporting for internal purposes and external purposes Historical Information Tracking ♦ Track any activity on an APN, Site Address, Owner, Applicant, Contractor ♦ Produce reports showing activity on any of the process that the system is capturing data for GIS Integration ♦ Integrate data for use with GIS system -20- 089 The following will be applied to the entire system: ♦ Entire System is multi -user based no license fees required Entire System will be designed and produced with according the needs and specifications of the City of El Segundo ♦ Source Code will be given to the City of El Segundo and will be the property of the City of El Segundo A printed version of the source code will be given to the City of El Segundo ♦ Microsoft SQL Server (Version 7 or 2000) as the Database Language ♦ Microsoft Visual Basic (Version 6 or better) as the Front End to the Database ♦ Unlimited Users Allowed, No Per User charges (Only restriction is governed by network resources) ♦ No Annual Maintenance Charges ♦ Additional charges will be applied when Client wants additional features not agreed upon in initial protect At that time only the hour's work to create the enhancements will be charged ♦ User and Technical Manuals documentation included, both in printed and in online formats (help files) ♦ If existing information is available in electronic format GVBCC will, to the best of their ability, load in historical data into the newly created system. No guarantees are implied as to the accuracy of past data not generated from systems other than those created by GVBCC ♦ All Master Tables /Data will have the ability to be maintained by the departments who require the data Example (Base Fees, Inspector Names, Inspection Types, etc ) ♦ All Reports generated in every module will have the ability to export to MS Word and Excel ♦ External Document / File linkage to system (Linking of Graphics, Word Documents, Excel Spread Sheets, etc, to be Referenced and called from within system) ♦ Integration to Microsoft Outlook for updating Calendars within Outlook for Inspection Times and Due Date Time Lines ♦ Historical tracking of APN, Site Address, Owner, and Contractor integrated throughout all modules ♦ Web Access or Integration to the Web is not included in this proposal. The system will be designed with this aspect in mind and a separate proposal will be presented when this requirement arises APN information is to be provided to GVBCC from the assessor's office ♦ Full GIS Integration is included with this proposal ♦ Ability to export to external devices (Palm Pilot, Laptops) is not included in this proposal The system will be designed with this aspect in mind and a separate proposal will be presented when this requirement arises -21- n�cl EXHIBIT B Fees Below is the cost for each module request for Development and Design. The price includes user interviews, analysis, design, development of the modules, testing, full documentation, source code, implementation, and training. Each module is designed and can be used as a stand -alone system Each module is capable of integrating with the other modules In the event of budgetary constraints, selected modules can be created this budget period and others can be easily included in the next budget period Budding Permits Processing / Tracking Engineering Fees Tracking Plan Check Logging / Tracking Code Enforcement Tracking Fire Inspection Tracking Planning Projects / Applications / Permits Tracking GIS Integration Cash Receipting (Included with All Modules) Historical Information Tracking Annual Maintenance Charges Cost for Additional Users VISUAL BASIC $ 6,000 $ 6,000 $ 3,000 $ 6,000 $ 3,000 $ 7,500 $ 3,500 N/C N/C N/C N/C Documentation N/C Proiect Total $ 35,000.00 Visual Basic as Front End Project Total $35,000.00 • Once the software has been installed GVBCC will submit billing for Y2 (one half) of the contract price, with the remainder to be paid upon final review, modification and bug fixes • The software is warrantee for as long as the City of El Segundo uses it. If a bug or problem is encountered which is the responsibility of GVBCC, it will be fixed and maintained at no charge to the City of El Segundo. GVBCC does not retain any rights to the program and does not charge maintenance fees for the software -22- 001 EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the authorization to issue purchase orders for fitness- for -duty and executive physical fitness exams and pre - employment medical evaluations and worker's compensation injury and illness treatment RECOMMENDED COUNCIL ACTION. Approve purchase orders to Westchester Medical Group of $15,000 to continue providing fitness- for -duty and executive physical fitness exams and $10,000 to Concentra Medical Centers to continue providing pre - employment medical evaluations and worker's compensation injury and illness treatment Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: The City currently uses Westchester Medical Group to provide fitness- for -duty and executive physicals and uses Concentra Medical Centers to provide pre - employment medical evaluations and worker's compensation injury and illness treatment Since it has been a number of years since going out to bid on these services, staff plans to solicit proposals in the near future Additionally, staff is requesting the approval of purchase orders of $15,000 for Westchester Medical Group and $10,000 for Concentra Medical Centers to continue providing these services for a 90 -day period while soliciting proposals for these services ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT Operating Budget* Amount Requested (1) $15,000 (2) $10,000 Account Number 001 - 400 - 2506 -6214 Project Phase: Appropriation Required _ Yes X No ORIGINATED BY: DATE April 5, 2002 RI /°/ e"', /) y/ %,eo Bret Plumlee, Director of Administrative Services REVIEWED BY, DATE Mary n, City Manager 1 092 EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2002 AGENDA ITEM STATEMENT AGENDA HEADING. New Business AGENDA DESCRIPTION Consideration and possible action regarding approval of conceptual design for the Imperial Avenue Vista Upgrade (Imperial Avenue and Sheldon Street) — Approved Capital Improvement Program — Project No PW 01 -18 RECOMMENDED COUNCIL ACTION Recommendation — (1) Approve conceptual plans for Imperial Avenue Vista Upgrade; (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: The current Capital Improvement Program includes a project to expand and upgrade the Imperial Avenue Vista site Improvements will include new sidewalk, benches, two (2) non -pay telescopes, new fencing, and a flagpole The architectural firm of Takata Associates has completed conceptual plans for the project The budget and estimated cost for this project is $72,000 00 Once approved, the final plans will be prepared and the bid amounts will be determined ATTACHED SUPPORTING DOCUMENTS 1 Location map 2 Conceptual plan FISCAL IMPACT None at this time Capital Improvement Program. Amount Requested Account Number Project Phase- Appropriation Required $72,00000 $72,00000 301- 400 - 8203 -8483 Approval of conceptual drawings No ORIGINATED BY DATE. April 9, 2002 tC Andres Santamaria, Director of Public Works 093 N \COUNCIL -APRIL 16 16 (Tuesday 04109/02 BOO AM) 22 U) W¢ I L (31VAltld) � � AtlM S3Nof1H z ~ U 15 AB 135 N nO nn 1, Q W $U I I I I iJ J F,CZ C U r 0 Z N — M 0 clay Mwo " -I tlJJnA lmpunog Apo loam OF ltll N3NI1NOO �L 0 5 z O ¢ ~ W za Wa � O N 1S VNVIONI W X 15 s10Nll ll a 0 j 1S NOIDNIHSVM 0 is SVSNVII is VINH0A1VJ is N003tl0 �a is VOVA3N y Is tl31N30 tlO MOIVONna �B 1S ONV'IXUVw is Vllwol 8 is Vaa31S is NN3d is N0013HS - 11n5 tlN3tlV _ a N 15 OtltlON tlSs IBW is Nlrw eis ONOMMOM �is e ONOJNOJ ie is VINIDNIA -® is SNIIIHAI r a IS V1SIA VwOI W m I 1S Invx w 1 U tL U Q a Z a W U O AVAk Q3lllY � 2 Mbl S£1 M41a S£1 s 2 w N z LU 0 S U N u• rN ul 9+ s%< a a <i+ d nq� "95