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2002 APRIL 02 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
The City Council, Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion
of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public
Hearing portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 2, 2002 — 5:00 P.M.
Next Resolution #4252
Next Ordinance #1346
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 Hill v City of El Segundo, United States District Court (Central District) D C CV -98-
01463LGB
2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo
LASC Case No BC267404
3 Glover v City of El Segundo, LASC No YC039465
1 1101
4 City of El Segundo v Stardust, LASC No YC031364
5 City of El Segundo v South Bay Regional Public Communications Authority LASC
YC040688
6 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(8)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -11 • matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — One
1 Meeting with Real Property Negotiator City Manager Mary Strenn, Real Property located at
121 West Grand Avenue, Parties negotiating with Columbia Development, under
negotiation are development options for the real property
SPECIAL MATTERS — None
2 002
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
The City Council, Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion
of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public
Hearing portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
nrior to the meetino and thev do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 2, 2002 — 7:00 P.M.
Next Resolution #4252
Next Ordinance #1346
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Reverend Bonnie Wulff of Living in the Inner Light Foundation
PLEDGE OF ALLEGIANCE — Council Member Nancy Wernick
PRESENTATIONS —
a. Proclamation proclaiming April 20, 2002 as Earth Day, and inviting citizens at 10:00
a.m., April 20 , to gather at Imperial Avenue and Virginia Street to plant Dream
Groves dedicated to world peace.
b. Proclamation proclaiming the week of April 14 -20, 2002 as National Library Week, and
encouraging everyone to use the El Segundo Public Library for the purpose of
improving their lives.
003
C. Proclamation proclaiming April 26, 2002 as National Arbor Day to honor both trees
and the young people of our community for the important roles they play in
improving our hometown quality of life.
d. Proclamation proclaiming the month of April, 2002 as Earthquake Preparedness
Month, and proclaiming April 1 -7, 2002 as Government and Emergency Services
Preparedness Week; April 8 -14, 2002 as School Preparedness Week; April 15 -21, 2002
as Business and Industry Preparedness Week; and April 22 -28, 2002 as Family and
Neighborhood Preparedness Week.
e. Proclamation proclaiming the week of April 14, 2002 as National Public Safety
Telecommunications Week to recognize the critical importance that our 9 -1 -1
telecommunicators add to our safety and quality of life.
f. Commendation to The Aerospace Corporation, CERT Program Partner, for its support
of the Community Emergency Response Team (CERT) Program, by hosting the first
Business and Industry CERT training course.
g. Commendation to Chevron Products Company, CERT Program Partner, for its
continuous support of the Community Emergency Response Team (CERT) Program,
by providing its live fire exercise facility and donating the fire safety equipment for
the program to the El Segundo Fire Department.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves poor to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
4 004
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
Warrant Numbers 2524006 to 2524343 on Register No. 12 in the total amount of
$1,216,797.00 and Wire Transfers from 31912002 through 0312212002 in the amount of
$1,012,611.14.
Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify -
Payroll and Employee Benefit checks, checks released early due to contracts or agreement;
emergency disbursements and /or adjustments, and wire transfers
2. City Council Meeting Minutes of March 19, 2002.
Recommendation — Approval
3. Consideration and possible action to approve the acceptance of in -kind cash
contributions totaling $1,750 from Chevron Productions Company ($1,000) and DirecTV
($750) donated to the El Segundo Fire Department, Office of Emergency Services, in
support of Super CPR Saturday, to be held on May 18, 2002, for supplies, equipment,
and other resources. Fiscal Impact: None
Recommendation — (1) Council authorization to accept the donations and authorize the City
Manager through channels to transfer the monies into the Fire Department, Emergency
Services Budget (001- 400- 3255 -5204 10peration Supplies), (2) Alternatively, discuss and take
other action related to this item
4. Consideration and possible action for adoption of plans and specifications for the
construction of forty -four (44) curb ramps and adjacent sidewalk along Mariposa
Avenue (PW 02 -04); the construction of mid -block surface drainage improvementsicurb
replacements at nine (9) locations (PW 02 -09); the construction of sidewalklcurb ramps
along Pine Avenue (east of Sierra Street and west of Maryland Street), and along
Center Street (Grand Avenue to Franklin Avenue) (PW 02 -05) — Approved Capital
Improvement Program — (estimated cost = $405,900.00).
Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the
projects for the receipt of construction bids; (3) Alternatively, discuss and take other action
related to this item
5. Monthly status report on Capital Improvement Program Projects — (No fiscal
Recommendation — (1) Receive and file, (2) Alternatively, discuss and
related to this item.
005
6. Consideration and possible action regarding adoption of plans and specifications for
reconstruction of Duley Road, between Mariposa Avenue and Grand Avenue — Project
No. PW 02 -07 — Approved Capital Improvement Program (estimated cost =
$250,000.00).
Recommendation — (1) Approve adoption of plans and specifications, (2) Authorize staff to
advertise the project for receipt of construction bids, (3) Alternatively, discuss and take other
action related to this item
7. Consideration and possible action regarding an agreement with AKM Consulting
Engineers for professional engineering services for the rehabilitation of Sanitary Sewer
Pump Station No. 12, adjacent to 117 West Oak Avenue (cross street Main Street) —
Approved Capital Improvement Program (estimated cost of service = $31,069.00).
Recommendation — (1) Approve the standard consultant agreement, (2) Authorize the City
Manager to execute the agreement on behalf of the City, (3) Alternatively, discuss and take
other action related to this item
8. Consideration and possible action awarding contract to Best Roofing & Waterproofing,
Inc., for the Park Vista Senior Housing Deck Resurfacing and Waterproofing (615 East
Holly Avenue) — Project No. PW 00 -13 — Approved Park Vista Operating Budget —
(Fiscal Impact = $110,900.00).
Recommendation — (1) Award contract to the lowest responsible bidder, Best Roofing &
Waterproofing, Inc, in the amount of $98,900 00, (2) Authorize the City Manager to execute
the contract on behalf of the City, (3) Authorize $12,000 00 for construction management and
construction contingencies, (4) Alternatively, discuss and take other action related to this item.
9. Consideration and possible action for adoption of a resolution of the City Council of
the City of El Segundo, which will authorize the City Manager to accept interests in real
property, such as during handicapped access ramps and sidewalk construction,
pursuant to Government Code § 27281.
Recommendation — (1) Approve the resolution, (2) Authorize the Mayor to sign the resolution;
(3) Alternatively, discuss and take other action related to this item
10.
Consideration and approval of revised annual resolutions
contribution under the Public Employees' Medical and Hospi
Recommendation — (1) Adopt the required Resolutions, (2) Alb
other action related to this item
2
updating the employer's
iI Care Act.
, discuss and take
0 C? r,
CALL ITEMS FROM CONSENT AGENDA
NEW BUSINESS —
F. REPORTS — CITY MANAGER — NONE
G. REPORTS — CITY ATTORNEY — NONE
H. REPORTS — CITY CLERK — NONE
REPORTS — CITY TREASURER — NONE
J. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell —
11. Request for the City of El Segundo to
for Tree City USA status.
Recommendation — (1) Direct staff to obtain and review Tree City USA
information for consideration by the Recreation and Parks Commission
Council, (2) Alternatively, discuss and take other action related to this item
Council Member Gaines —
Council Member Wernick —
program
and City
12. Status report regarding the City's ability to receive and respond to resident
concerns about the Hyperion Treatment Facility and other nearby facilities.
Recommendation — (1) Receive and file, (2) Alternatively, discuss and take other
action related to this item
Mayor Pro Tern Jacobs —
Mayor Gordon —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS —
007
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential andfor existing litigation, andfor discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (If required)
ADJOURNMENT
POSTED
DATE
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
319/2002 THROUGH 03/22/2002
Date
Payee
Amount
Description
3111102
West Basin
732,271 04
H2O Payment
3/12/02
Union Bank
29,918 55
PGC -El Segundo, LLC payroll
3/13/02
Health Comp
83956
Weekly claims 3/8
3/14102
Employment Development
33,010 88
State Taxes PR 19
3114/02
IRS
172,577 98
Federal Taxes PR 19
3/15/02
Federal Reserve
30000
Employee Savings Bonds EE
3/15/02
Federal Reserve
45000
Employee Savings Bonds 1
3/20/02
Health Comp
1,59000
Weekly claims 3/15
319- 3122/02
Workers Comp Activity
41,653 13
SCRMA checks issued
1,012,611 14
DATE OF RATIFICATION: 04/2102
TOTAL PAYMENTS BY WIRE: 1,012,611.14
Certified as to the accuracy of the wire transfers by
Deput --)
oZ
Director of Ad inistrative Service D afe
Cdy an� Date �71k/ -�
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
010
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 19, 2002 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 5 00 p.m
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Gaines
Council Member McDowell
Council Member Wernick
Present
Present
Present — arrived at 5 05 p.m
Present
Present — arrived at 5 05 p m
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code
Section §54960, et ss�) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with
the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code
Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 HIII v City of El Segundo, United States District Court (Central District) D C CV -98-
01463LGB
2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo
LASC Case No BC267404
3 Glover v City of EI Segundo, LASC No YC039465
4 City of El Segundo v Stardust, LASC No YC031364
5 City of El Segundo v South Bay Regional Public Control Board, SWR CB /OCC No A-
1448(b)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — One
1 Meeting with Real Property Negotiator City Manager Mary Strenn, Real Property located at
121 West Grand Avenue, Parties negotiating with Columbia Development, under negotiation are
development options for the real property
SPECIAL MATTERS — None
Council adjourned to open session at 6 55 P M
2
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2002
PAGE NO 1
Oil
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 19, 2002 — 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 7 00 p m
INVOCATION — Reverend Timothy Schepman of Saint John's Lutheran Church
PLEDGE OF ALLEGIANCE — Sandra Jacobs, Mayor Pro Tem
PRESENTATIONS —
a Council Member McDowell presented Commendation to Diane Simons for her dedication to
the musical education of the children of EI Segundo and the South Bay
b Council Member Gaines presented Commendations to Joe Harding, Don Cottom and Aliza
Goldberger, R A C E runners, for running and completing the LA Marathon while raising $10,000
to assist Rotary International in its quest to eradicate polio from the face of the Earth by year 2005
ROLL CALL
Mayor Gordon
Present
Mayor ProTem Jacobs
Present
Council Member Gaines
Present
Council Member McDowell
Present
Council Member Wernick
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
Kitty Crowley, resident, spoke regarding the proposed ballot language in the agenda packet
relating to the referendum and possible election.
Nick Brestoff, representing Karen Crowley and Kilroy Realty Corporation, spoke regarding the
proposed ballot language In the agenda packet relating to the referendum and possible election
Dan Merritt, Los Angeles, spoke regarding the Corporate Campus project, and commended the
Council on their actions
Susan Truax, resident, spoke regarding the Corporate Campus project and supported the Council
decision.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
012 MAR AGE NO 2
Brain Crowley, resident, spoke against the Corporate Campus project
Jim DeCarli, Commercial Real Estate Dealer, urged Council to go forward with an election on the
referendum regarding the Corporate Campus project He stated he was in favor of the project
Liz West, President of the Chamber of Commerce, spoke in favor of the Corporate Campus
project
Mayor Gordon requested that any one who has not spoken and has a new opinion please speak
Those who have already expressed the same opinions, hold their comments to the second public
communications
Mike Stevens, President of NO on LAX expansion, spoke regarding his idea of the Council's
deception of his group,
Liz Garnholz, resident, spoke regarding the LAX expansion
Terry Ceretto, resident, spoke regarding public communications, and the public's right to speak
Mark Renner, resident, spoke regarding new projects proposed for El Segundo
Carl Jacobs, resident, spoke regarding his feelings about "Council Bashing ", and defended the
Council's actions
Frank Godoy, resident, stated he appreciates what the Council is doing and accomplishing
Joe Brandon spoke regarding the Downtown plan and its execution
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE. 510
B. SPECIAL ORDERS OF BUSINESS
1 Consideration and possible action regarding the City Clerk's certification of the
referenda petitions by the proponent Karen Crowley regarding the Corporate
Campus Project (located in the Northeast area of the Mixed -Use North Zone)
approved by the City Council on January 2, 2002.
COUNCIL MEMBER WERNICK NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT
Mark Hensley, City Attorney, read the following by title only
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2002
01 s PAGE NO 3
RESOLUTION NO 4248
A RESOLUTION CALLING A SPECIAL MUNICIPAL ELECTION ON JUNE 18, 2002
PURSUANT TO ELECTIONS CODE §1410.
MOVED by Council Member McDowell, SECONDED by Mayor Pro Tern Jacobs, to adopt
Resolution No 4248 Calling a Special Municipal Election on June 18, 2002, pursuant to
Elections Code 1410, with the ballot statement reflecting the exact language of the Ordinance
and Resolution MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL
MEMBER WERNICK NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT.
Council consensus to not be responsible for the drafting the ballot argument The public is to
be given this opportunity instead
RESOLUTION NO 4249
A RESOLUTION ESTABLISHING REQUIREMENTS FOR BALLOT ARGUMENTS FILED
WITH THE CITY CLERK TO BE INCLUDED WITH VOTER INFORMATION FOR AN
ELECTION ON JUNE 18, 2002
MOVED by Mayor Pro Tem Jacobs, SECONDED by Council Member Gaines, to adopt
Resolution No 4249 establishing requirements and deadlines for Ballot Arguments filed with
the City Clerk to be included with voter information for an election on June 18, 2002
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK
NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT.
RESOLUTION NO 4250
A RESOLUTION DIRECTING THE CITY CLERK TO CANVASS THE GENERAL
MUNICIPAL ELECTION ON JUNE 18, 2002
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to adopt
Resolution No 4250 directing the City Clerk to Canvass the General Municipal Election on
June 18, 2002 MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL
MEMBER WERNICK NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT.
RESOLUTION NO 4251
A RESOLUTION REQUESTING THAT THE LOS ANGELES COUNTY BOARD OF
SUPERVISORS PROVIDE ELECTION SERVICES TO THE CITY FOR THE JUNE 18, 2002
ELECTION
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to adopt
Resolution No 4251 requesting that the Los Angeles County Board of Supervisors provide
election services to the City for the June 18, 2002 Election MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK NOT PARTICIPATING
DUE TO A POTENTIAL CONFLICT.
C. UNFINISHED BUSINESS - NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2002
014 PAGE NO 4
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
2 Approved Warrant Numbers 2523653 to 2524005 on Register No 11 in the total amount
of $1,302,667 96 and Wire Transfers from 02/23/2002 through 03/08/2002 in the amount
of $292,993 48, authorized staff to release, ratified payroll and employee benefit checks,
checks released early due to contracts or agreement, emergency disbursements and /or
adjustments, and wire transfers
3 Approved City Council Meeting Minutes of March 6, 2002
4 Approved the use of Proposition A funding in an amount not to exceed $14,000 for FY
01 -02 leasing of vans for the Summer Beach Shuttle program and authorized the City
Manager to submit Proposition A funding request
5 PULLED BY COUNCIL MEMBER WERNICK
6 PULLED BY COUNCIL MEMBER WERNICK
7 Approved License Agreement No 2988 with Northrop Grumman Systems Corporation for
installation of underground communication conduits and outdoor fiber cable within the
public street right -of -way (annual revenue generated is $238 00) and authorized the City
Manager to execute the agreement on behalf of the City
8 Approved the purchase of Firehouse Software and the Service Maintenance Agreement
No 2986 and Software License Agreement No 2987
9 Approved the EOC equipment and modifications to enhance the Emergency Operation
Center (EOC) as a result of exercises and September 11, 2001 activation (fiscal impact
$32,000)
10 PULLED BY COUNCIL MEMBER MCDOWELL
11 Authorized the expenditure from the Fire Department Equipment Replacement Fund to
upgrade the Life -Pak 12 Defibrillation units (fiscal impact $10,053 94)
12 PULLED BY COUNCIL MEMBER WERNICK
13 Authorized the Mayor to send appropriate correspondence expressing the City's support
of AB 2333 (Nakano)
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
consent agenda items 2, 3, 4, 7, 8, 9, 11 and 13 MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
r' MARCH 19, 2002
V 1 J PAGE NO 5
CALL ITEMS FROM CONSENT AGENDA
5 Authorize staff to piggyback a Federal Government Services Agency (GSA) contract
with Wenger Corporation for the purchase of 2002 Showmobile Wagon and associated
equipment ($86,000) for city and community special events platform and staging arena,
Authorize the Issuance of a purchase order to the Wenger Corporation
MOVED by Council Member Wernlck, SECONDED by Council Member McDowell to
authorize staff to piggyback a Federal Government Services Agency (GSA) contract with
Wenger Corporation for the purchase of 2002 Showmobile Wagon and associated
equipment ($86,000) for city and community special events platform and staging arena and
authorize the issuance of a purchase order to the Wenger Corporation MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
6 Consideration and possible action for adoption of plans and specifications for the
landscaping and street scaping of the median Islands in Sepulveda Boulevard
Approved Capital Improvement Program (estimated cost $766,000)
MOVED by Council Member Wernlck, SECONDED by Council Member Gaines to adopt
plans and specifications for the landscaping and street scaping of the median islands in
Sepulveda Boulevard Approved Capital Improvement Program (estimated cost $766,000)
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
10 Approve authorization to file a Grant Request to the Federal Emergency
Management Agency (FEMA) and the United States Fire Administration (USFA) to
purchase hardware and software to provide for a public safety radio system with
regional agency interoperable capabilities (fiscal impact FY 2002 -2003 matching
requirement $75,000 00 related to Grant)
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
authorization to file a Grant Request to the Federal Emergency Management Agency
(FEMA) and the United States Fire Administration (USFA) to purchase hardware and
software to provide for a public safety radio system with regional agency interoperable
capabilities (fiscal impact FY 2002 -2003 matching requirement $75,000 00 related to
Grant) MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
12 Authorize the City Attorney to prepare an amendment to Contract #2792 The
proposed amendment is for a one -time rate adjustment of ten - percent (10 %) to the
cost of providing emergency police and fire dispatching services to the City of
Hermosa Beach Thereafter, the yearly adjusted rate of increaseldecrease to the City
of Hermosa Beach will be capped at plus or minus five- percent (5 %) per year
beginning In 2003
MOVED by Council Member Wernlck, SECONDED by Council Member McDowell to
authorize the City Attorney to prepare an amendment to Contract #2792 The proposed
amendment Is for a one -time rate adjustment of ten - percent (10 %) to the cost of providing
emergency police and fire dispatching services to the City of Hermosa Beach Thereafter,
the yearly adjusted rate of Increase /decrease to the City of Hermosa Beach will be capped
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2002
() 1 PAGE NO 6
at plus or minus five- percent (5 %) per year beginning in 2003 MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
NEW BUSINESS — NONE
F. REPORTS — CITY MANAGER — NONE
G. REPORTS — CITY ATTORNEY — NONE
H. REPORTS — CITY CLERK — NONE
I. REPORTS — CITY TREASURER — NONE
J. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell —
Announced the Jr ROTC competition at Raytheon this Saturday
Council Member Gaines —
Reported on the South Bay Memorial Golf Tournament Reported on the video that will be
airing regarding the City's Budget
Council Member Wernick —
Agendize for the next meeting adding on the water reclamation plant complaints to the City
complaint number
Mayor Pro Tem Jacobs —
Reported on the Transportation Committee's, Coastal Corridor Sub - Committee and an
ensuing study
Mayor Gordon —
Reported on the Intelligent traffic signaling project Thanked Chevron for the generosity for
the El Segundo Night at Staple Center
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
Cece Carb, City of Inglewood, spoke about opposition to the LAX expansion and the Arbor Vita
loop
Mike Steven, NO on LAX expansion, spoke about the opposition to LAX
Peggy Tyrell, resident, spoke about who was going to pay for the Special June 18 Election
Jane Turino, property owner, spoke regarding the cost of the Special Election, and the date set for
the election
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2002
017 PAGE NO 7
Jan Cruickshank, resident, spoke regarding the Corporate Campus Project
Diane, Inglewood resident, opposes LAX expansion and the Arbor Vita loop
Tom Ash, resident, spoke about the Corporate Campus Project and his support for It
Brian Crowley, resident, spoke about the Special Election and the Corporate Campus project
MEMORIALS - In memory of Susan Alemian, Rose's Attic on Richmond, and Myrna Scavo,
Mother of Judy Andoe, the City's Recreation Superintendent
CELEBRATIONS - Congratulations to City Clerk Cindy Mortesen on the birth of another
granddaughter, Alexandra Maria, born March 12th to Cindy's son Steve and his wife Sabina
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, andlor discussing matters covered under
Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT 9:20 P.M
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
t RCH 19, 2002
01 PAGE NO 8
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to approve the acceptance of In -kind cash contributions
totaling $1,750 from Chevron Productions Company ($1,000) and DlrecTV ($750) donated to
the El Segundo Fire Department, Office of Emergency Services, in support of Super CPR
Saturday, to be held on May 18, 2002, for supplies, equipment, and other resources Fiscal
Impact- None
RECOMMENDED COUNCIL ACTION:
1) Council authorization to accept the donations and authorize the City Manager through
channels to transfer the monies Into the Fire Department, Emergency Services Budget
(001- 400 - 3255- 5204fOperation Supplies).
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Each year, the Fire Department's Office of Emergency Services, through the Community CPR
and First Aid Programs, sponsors its annual Super CPR Saturday event. This event will teach
up to 400 citizens In one day, the skills necessary to perform CPR and perhaps save a life. To
date, the program has taught several thousand people CPR from all over the South Bay area
This event cannot be conducted without the generous support and contributions from
community groups and local business and industry
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT:
Operating Budget: Yes
Amount Requested* None
Account Number: 001.400- 3255 -5204
Project Phase:
Appropriation Required: _Yes X No
ORIGINATED BY: DATE:
e�
Norm Angel
0-.::?0-.200o2_
DATE:
019 3
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION
MEETING DATE. April 2, 2002
AGENDAHEADING: Consent Agenda
Consideration and possible action for adoption of plans and specifications for the
construction of forty -four (44) curb ramps and adjacent sidewalk along Manposa Avenue
(PW 02 -04), the construction of mid -block surface drainage improvements /curb
replacements at nine (9) locations (PW 02 -09); the construction of sidewalk/curb ramps
along Pine Avenue (east of Sierra Street and west of Maryland Street), and along Center
Street (Grand Avenue to Franklin Avenue) (PW 02 -05) - Approved Capital Improvement
Program - (estimated cost = $405,900 00)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise
the projects for the receipt of construction bids, (3) Alternatively discuss and take other
action related to this item
BACKGROUND & DISCUSSION
These protects will provide for the installation and repair of various handicapped access
ramps, damaged gutters, sidewalks, and improvements of streets for drainage purposes
Since each project is unique in construction methods, types of expertise required, and
equipment, they will be bid separately
Plans and specifications have been completed and the projects are ready to be advertised
ATTACHED SUPPORTING DOCUMENTS
None
FISCAL IMPACT
Capital Improvement Program
Amount Requested
Account Numbers:
Project Phase
$405,90000
$405,90000
001- 400 - 8203 -8451 = $ 75,00000
001- 400 - 8203 -8452 = $ 99,000 00
001 -400- 8203 -8604 = $ 81,90000
001 - 400 - 8201 -8494 = $150,00000
Adoption of plans and specifications
No
ORIGINATED BY Q Q DATE March 26, 2002
Andres Santamana, Director of Public Works
REVIEWED BY-
Mary Strenn
tjL
N \COUNCIL -APRIL 02 06 Juesday 03- 26 -0�8 QO AM)
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Monthly status report on Capital Improvement Program Projects - (No fiscal Impact).
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Receive and file, (2) Alternatively discuss and take other actions
related to this Item
BACKGROUND & DISCUSSION
This monthly report will provide the status of various projects approved in the Capital
Improvement Program The report will be updated on a monthly basis with input from other
impacted Departments
ATTACHED SUPPORTING DOCUMENTS
Schedules
FISCAL IMPACT: None.
Capital Improvement Program.
Amount Requested-
Account Number,
Project Phase:
Appropriation Required
Andres Santamana, Director of Public Works
REVIEWED BY'
Mary Strenn,
N ZOUNCILIMONTHLV STATUS REPORT CIPPROJECCTS 5
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032
EL SEGUNDO CITY COUNCIL MEETING DATE April 2, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action regarding adoption of plans and specifications for
reconstruction of Duley Road, between Manposa Avenue and Grand Avenue — Project No
PW 02 -07 - Approved Capital Improvement Program (estimated cost = $250,000 00)
RECOMMENDED COUNCIL ACTION.
Recommendation — (1) Approve adoption of plans and specifications, (2) Authorize staff to
advertise the project for receipt of construction bids, (3) Alternatively discuss and take other
action related to this item
BACKGROUND & DISCUSSION
The current Capital Improvement Program includes a project to reconstruct Duley Road,
between Manposa Avenue and Grand Avenue In the past, this street had functioned as a
secondary access to abutting properties, however recent developments in the area have
resulted in increased truck traffic, which has resulted in severe deterioration of the pavement
Staff has developed plans and specifications to reconstruct the roadway and to eliminate the
existing drainage gutter in the middle of the roadway
The total estimated cost of the project is $250,000 00 The project is funded from $120,000 00
of State Assembly Bill 2928 grant funds and City gas tax revenues
ATTACHED SUPORTING DOCUMENTS,
Location map
FISCAL IMPACT
Capital Improvement Program
Amount Requested
Account Number
Project Phase
Appropriation Required
$316,00000
$250,00000
106 - 400 - 8203 -8493
Adoption of plans and specifications
No
ORIGINATED BY DATE March 26, 2002
t wits
Andres Santamana, Director of Public Works
REVIEWED BY
Mary Strenn
I I
'elZ
N \ COUNCIL -APRIL 02 01 (Tuesday 03- 2602173131
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034
EL SEGUNDO CITY COUNCIL MEETING DATE April 2, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action regarding an agreementwith AKM Consulting Engineers for
professional engineering services for the rehabilitation of Sanitary Sewer Pump Station No 12,
adjacent toll 7 West Oak Avenue (cross street Main Street) -Approved Capital Improvement
Program (estimated cost of service = $31,069 00)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Approve the standard consultant agreement, (2) Authorize the City
Manager to execute the agreement on behalf of the City, (3) Alternatively discuss and take
other action related to this item
BACKGROUND & DISCUSSION
On September 4, 2001, the City Council authorized staff to solicit proposals from consultants
to provide design and construction support services for the rehabilitation of Sanitary Sewer
Pump Station No 12
(Additional background and discussion on the next page )
ATTACHED SUPPORTING DOCUMENTS
1 Location map
2 Scope of work and rate schedule
FISCAL IMPACT
Capital Improvement Program $510,00000
Amount Requested. $ 31,069 00
Account Number, 302- 400 - 8204 -8640
Project Phase Agreement for professional engineering services
Appropriation Required No
ORIGINATED BY � DATE March 26, 2002
Andres Santamana, Director of Public Works
REVIEWED BY DATE
Mary Strenn, City Man
N COUNCIL-APRIL 02 02 (Tuesday 03 -26 02 6 00 A M )
035
BACKGROUND & DISCUSION (continued)
Staff mailed six (6) Requests for Proposals Two (2) firms notified the City that they
declined to participate and two (2) firms did not respond to the City's request The City
received the following two (2) proposals
1 Boyle Engineering Corporation $19,70200
2 AKM Consulting Engineers $23,06900
Staff reviewed the two (2) proposals and recommends retaining AKM Consulting Engineers
to provide the professional engineering services AKM Engineers have recently provided
satisfactory engineering services in connection with rehabilitation of sewer pump stations
and are familiar with City standards and sewer operational needs
The rehabilitation of Sanitary Sewer Pump Station No 12 is included in the adopted fiscal
year 2001 -2002 CIP The scope of rehabilitation includes replacing the existing pump and
electrical equipment and sealing of the existing wet and dry wells
The scope of the consultant service includes preparation of plans and specifications for
construction, bidding and construction support services Also included in the scope of
services are provisions for an engineering study to investigate the feasibility of eliminating
the pump station and handling the sewage flow by gravity for an additional $8,000 00
N \COUNCIL -APRIL 0202(Tuesday 03- 26- 02800A M) 6
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EXHIBIT "A"
r38
SECT /ON 4 Scope of Work
The scope of work for the project is divided Into five (5) work elements The first element, TASK A,
is the development of a Preliminary Design Memorandum The Preliminary Design Report will form
the basis for the subsequent design work and will address all Issues relevant to the proposed
improvements The second element, TASK B, is the actual preparation of construction documents
for the Improvements identified in the Preliminary Design Report The third element, TASK C, is
bid assistance The fourth element, TASK D, is construction support services, and TASK E is
project meetings AKM Is prepared to Implement the following scope of work for Engineering
Services to rehabilitate the City of El Segundo's Sewage Pumping Station No 12
TASK A - Preliminary Conceptual Design Memorandum
This Phase will evaluate the current design and operational features of the pump station as they
relate to present and future needs of the Public Works Department and prepare a brief report
outlining recommendations The tasks identified for the Preliminary Design Memorandum Phase
are as follows
Research & investigation
A Kick -Off Meeting
The protect will commence with a kick -off meeting with the City staff The purpose
of the protect and the desired objectives will be discussed The project schedule will
be reviewed and Imes of communication will be established
The City staff will be interviewed to develop insight into the existing operation and
obtain the City's preferences on valving, piping, pumps, controls, electrical and other
components Standardization or equipment and its application to the project at hand
will be evaluated
B Review Existing Documents
Existing facility plans, specifications, operational data, measurements, topographic
maps, geotechnical studies, easements and legal documents will be obtained. The
Information will be completely reviewed and documented as appropriate
C Utility Coordination
As -built plans and /or atlas sheets for all the utilities In the vicinity will be obtained
Meetings will be held with the telephone company and SCE service planners to
obtain service conditions, and requirements for re- routing existing telephone and
power service drops to the new control panels.
CITY OF EL SEGUNDO 4 -1
Rehabilitation of Sanitary Sewer
Pump Station No. 12 - RFP No. 02 -02
AKM Pfo7osal No 02 -2341
039
Scope of Work
D Site Surveys
Complete survey of the site will be developed The survey will be used as a base
drawing for developing site layouts It will show easements and property
boundaries, pump station piping, surface features such as electrical panels, hatches,
fencing and other appurtenances A part of this work will be to confirm all
dimensions and develop an accurate drawing of each pump station's current
condition
E, Preliminary Design Memorandum
The work will culminate in the preparation of a Preliminary Design Memorandum
which will briefly summarize the proposed upgrade approach
TASK B - Final Design Phase
This Phase will develop construction documents suitable for bidding purposes, based upon the
work completed in the Preliminary Design Report The plans will provide sufficient detail to clearly
define the work and provide the City with a detailed record of the facility for future reference
Individual plan sets will be prepared for each station to facilitate bidding as separate protects
Construction Plans
The plans will be developed 90 and 100 percent stages, each followed by City review. The
plans will be prepared in accordance with the requirements of the City and the "Standard
Specifications for Public Works Construction (SSPWC), Latest Edition" as well as applicable
national and local codes Final drawings will be furnished on 24" x 36" mylar with standard
City title block in Microstation format
List of drawings anticipated for the pump station is as follows
1. Title Sheet
2 General Notes, Symbols and Abbreviations
3 Existing Pump Station Demolition Plans and Section
4 Site Plan
5 Mechanical Plan Sections
6 Mechanical Details
7 Electrical Symbols and Abbreviations
8. Single Line Diagram and Power Diagram
9 Power Plan and Details
10 Control Panel Elevation and Details
11 Control Diagram
CITY OF E4 SEGUNDO 4 -2
Rehabilitation of Sanitary sewer
PUMP Station No. 12 - RFP No. 02 -02
AKM P,%MW No 02 -2341
040
Scope of Work
2. Technical Specifications
Special provisions describing the project related issues and the technical requirements will
be prepared The Special Provisions will describe special design and coordination features
of the project as well as provide requirements for materials, equipment, installation and
workmanship A bid schedule will also be prepared which will be broken out into sufficiently
detailed tasks to assist in evaluating the bids and preparing progress payments
City furnished contract and insurance documents as well as a reduced set of drawings will
be included to complete the specification package The work will be submitted on diskette
in Wordperfect 6 0 format
3. Plan Check Processing
Throughout the development of the project, work will be coordinated and submitted to the
City's Planning Department and Building and Safety Department for review and comment
AKM will continue to respond to comments until plan approval is gained from these
departments
4. Cost Estimates
Detailed construction cost estimates will be developed for each plan submittal to the City
The estimates will Incorporate price quotes from equipment vendors, and will reflect the
most recent trends in construction pricing
TASK C - Bidding Services
AKM will provide engineering services during the bid process as follows
1. Preconstruction Phase
A Respond to Questions During Bidding
This task will Involve responding to contractor questions during the bid It is
understood that the City will receive all the questions and issue the responses in
order to properly control the flow of information
B Attend Pre -Bid Conference
The Project Manager and the lead engineers will attend this meeting to respond to
contractor questions
C Prepare Addenda
If needed, the plans and specifications will be revised to address the bidding period
issues and addenda will be prepared
CITY OF EL 32OUNDO 4 -3
Rehabilitation of Sanitary Sewer
PUMP Station No. 12 - RFP No. 02-02 ��
AKM Proposal No 02 -2341 9
041
Scope of Work
D Bid Review
AKM will review all bids for irregularities and conformance with the bid documents
AKM will also check contractor references and make recommendations for contract
award
TASK D - Construction Phase Services
AKM will provide engineering services during construction as follows
Response to Requests for Information and Request for Change Order.
AKM will provide responses to requests for information and change order forwarded by the
City
2. Shop Drawing Review
The shop drawings will be received by the City and transmitted to AKM for review. Two
reviews of each shop drawing have been Included in the scope of work
AKM will maintain a complete log of the shop drawing submittal and review process Shop
drawing reviews will be completed within one week of receipt. It is currently anticipated that
shop drawings will be required for the pumps, motors, valves, piping, generator, ventilation
system, control panel, electrical materials, and equipment access hatches
3. Progress Pay Estimates
AKM will receive and review progress pay estimates from the contractor
4. Start-Up Assistance
It is proposed that AKM prepare a start-up testing protocol and submit it to the City and the
Contractor for review and comments Following the acceptance of the testing protocol,
start-up testing should be scheduled and conducted to ensure that all systems function as
designed A report will be prepared and submitted to the City. The report will also provide
directions to the contractor for corrective action
TASK E - Meetings
AKM will schedule and attend meetings as necessary to properly coordinate the work with the City,
utility agencies and the Project Contractor
CITY OF EL SEGUNDO 4-4
Rehabilitation of Sanitary Sower
PUMP Station No. 12 - RFP No. 02 -02
ACM Piopoaal No X2.2341
c42
8
The existing electrical equipment is also to be replaced with new equipment The City has
expressed a desire to Install the new equipment below grade In the dry well, where the existing
equipment Is located However, if the dry well is prone to flooding, it may be necessary to locate
these Items above grade In an outdoor enclosure The location of the electrical equipment will be
confirmed with the City prior to preparation of the construction drawings Our cost proposal
Includes budget to locate the electrical equipment In either area
Additionally, the City may wish to consider a few additional items for refurbishment of the station
A Install a sump pump In the dry well The sump pump will eliminate the potential for the
backflow of sewage Into the dry well from the wet well
B Construction of a third overflow pipe from the wet well to the discharge manhole in Oak
Avenue The existing overflow pipes siphon under an existing 6' -9" storm drain tunnel, and
are susceptible to plugging A new pipe located at above the storm drain elevation would be
much less prone to plugging, and would provide Improved overflow protection.
AKM, through its previous experience with the refurbishment of Pump Station No's 4, 5, 6 and 13,
are uniquely qualified to complete the work in an expeditious manner We are thoroughly familiar
with the City's standards for equipment and materials, and have developed many standard details
and specifications which may be utilized for this protect. Because our Intimate familiarity with the
work, we are proposing that a Preliminary Design Report (PDR) not be prepared In lieu of the
PDR, a design memorandum which will formalize the proposed upgrade approach for the protect is
proposed
Additionally, it appears that It may be possible to eliminate the pump station by constructing a new
gravity sewer. If desired by the City, a study can be conducted. This would Include field survey of
sewer and storm drain elevations, feasibility, and cost analyses This service can be provided as
an additional cost to our proposed budget The estimated budget for conducting the pump station
decommissioning study is $8,000
CITY OF EL SEGUNDO 1 -2
Rahabilltation of Sanitary Sawar
Pump Station No. 12 - RFP No. 02 -02
AKM PrOP0881 No 02 -2301
043
EXHIBIT "B"
044
ESTIMATED FEE SCHEDULE
City of El Segundo
Rehabilitation of Sanitary Sewer Pump Station No 12
March 1, 2002
F5' 'r -
t1
s+
r
CrA L
A Preliminary Design Memorandum
1 IOdaoff Meeting
2 2
4
$500
$500
2 Review Documents
2
2
$230
$230
3 Utility Coordination
2
2
$170
$170
4 Site Surveys/ Field Reviews
4 4
8
$712
$712
5 Meetings
4
4
$460
$460
6 Preliminary Design Memorandum
4 4
8
$660
$660
Subtotal Task B
2 16 2 4 4
28
$2,732
$2,732
I i
Project Design Services
1
6 Construction Drawing Preparation
1 1 24
1 24 108
157
$11,739
$11,739
7 Specifications
4
E
12
$860
$860
8 Plan Check Processing
4 2
6
$440
$440
9 Cost Esbmates
2
2
$230
$230
Subtotal Task B
1 1 30 28
108 10
177
$1309
$13,269
B Bid Support
1 Respond to Questions During Bid
2 2
$330
$330
2 Attend Pre-Bid Conference
4
$460
$460
3 Prepare Addenda
2
2
2
$456
$456
4 Bid Review
1 2
$230
$230
Subtotal Task
0 10 1 0 2 f 4
16
$1,476
$1,476
C Construction Support
1 Respond to C 0 and RFI
4 4 4
12
$912
$912
2 Stop Drawing Review
12 1
12
$1,380
$1,380
4 Start Up Services
8
8
$920
$920
5 Meetings
12
12
$1,380
$1,380
I
Subtotal Task C
0 36 0 1 4 4
44
$4,592
$4,592
1 I
Total Hours
3 92 30 118 22
265
Unit Cost
$135 $115
$85 1 $63 1 $50
Total Labor Cost ($)
$405 $10,580
1 $2,550 $7,434 1 $1,100
$22,069
Expenses
1
$1,000
I
TOTAL COST
1
$23,069
AKM Proposal No 022341 0 4 5
ESTIMATED FEE SCHEDULE
City of El Segundo
RehabilWon of S9nkary Sevier Pump Station No. 12
WreA 1.2002
_ it _ _ i�.d
rn_ • A +u�'uj
,rM 'r_` -. J i.NC 1' .'
' ��lin „w.�IF .L..rvr'�'
__ _ _
, y�;'r.,r,r'rvl��
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war yr..p- ��� -�i
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i._V��• Y ��iy��.�
h_y, NNX•~'�1�
r��' /rp,..rM�
A Prmi� Design M4mory+dam
-
4
z
z
5500
5230
S17o
-
- 1 Kickoff McWJng
z z
2 Review Doaarwds
z
$230
3 ut Coordinanon
2
4 1
5170
4 SOS Field Reviews
a I
I
4
4 1
8
$712 _
_ $712
5 Meefinp
6 DMW Memorandum
I
i
4
5440
$460
Study
4
4
8
Sm
$660
_ _PieliimwN
7 Pump Sm. Decwnmtmnmg
_ _
16 _
18
_ 8
24
_
S3.080
85,812
_$4.920
$81000
Sublow Tick B
I
2
4
4
28
510.732
Pm Oct Design Sstriom
'-
$11,739
6 Conzinxt n Drawing Prepgra0on
1
24 24
108
_
157 _
12
$11,739
7, Speeif Ions
_
4
e
$860
$860
_
6 Plan Check Pteos66ing
- v _
1 _ 2
1 30
4 2
8
$440
$440
9 Cost Estimates
2
$230 _
_$230
uetwol TaskB -�-
28 108
I
10
177
$13.269
$13,269-
B Bid Su
1 Respond to Question+ Duft
Bid
2
2
-
S330
$
2. ASend PM-M Cow
4
2
$460
$460
_
3 Prepam Addenda
_
2
2_
$M
$456
4. Bid Rawew
1
_
2
5230
$530
r 2 a 4
Subtotal TaskB
0
10
1 0
18
$1,474
$1,476
C Construction
I
4
$912
1, Respond to C.O and RFI
4 _
4
12
$912
2. Shop Orawnrg Review
12
I
12
--
1,380
$1,380
4 iiW UP SWVMS �—
8
_�
_ 8
5920
$920
51, Meetings
_
12
12
$1,360
$1,380
Subtobf Task C
0
36
D 4
4
4
$6,592
$4,582
Total Hours
19
100 30 118 Z2
289
amt Cost
5735 $115 S85
$63
1 $50
Total tabor Cost
I
$2.565 1$11,5001 $2,550
I $7.434
$1.100
525,145
$1,000
TAL COST
I
I I
I
531,069
AM PMPQW Ho- 02 -2aa ( 4 6
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION
MEETING DATE April 2, 2002
AGENDAHEADING ConsentAgenda
Consideration and possible action awarding contract to Best Roofing & Waterproofing,
Inc , for the Park Vista Senior Housing Deck Resurfacing and Waterproofing (615 East
Holly Avenue) - Project No PW 00 -13 — Approved Park Vista Operating Budget -
(Fiscal Impact = $110,900 00)
Recommendation — (1) Award contract to the lowest responsible bidder, Best Roofing &
Waterproofing, Inc , in the amount of $98,900 00, (2) Authorize the City Manager to
execute the contract on behalf of the City, (3) Authorize $12,000 00 for construction
management and construction contingencies, (4) Alternatively discuss and take other
action related to this item
BACKGROUND & DISCUSSION
This project will eliminate ponding and provide for adequate waterproofing and drainage
of the decks Work includes repair and resurfacing of decks, replacement of existing
drains and installation of new drains, and painting of all painted surfaces
After advertising the project for receipt of construction bids, the City Clerk on March 19,
2002 received and opened three (3) bids Staff contacted the low bidder's references
They were favorable and Best Roofing & Waterproofing, Inc , has successfully
completed similar projects
Staff recommends award of contract to the lowest responsible bidder, Best Roofing &
Waterproofing, Inc The total cost of this project, including costs for the construction
manager and construction contingencies, is $110,900 00
ATTACHED SUPPORTING DOCUMENTS.
1 Bid results
2 Location map
FISCAL IMPACT
Capital Improvement Program.
Amount Requested.
Account Number
Project Phase,
Appropriation Required
Park Vista Senior Housing
$110,90000
N/A
Award of contract
No
Andres Santamaria, Director of Public Works
DATE March 26, 2002
N \COUNCIL -APRIL 02 05 (Tuesday 03 -26 -02 8 00 A M )
X47
1001
BID RESULTS
Best Roofing & Waterproofing
ETZ Construction
$139,60000
Civil Works Corp $173,08000
N\ COUNCIL -APRIL 02 05 (Tuesday 03 -25 02 SODA M) 04 8
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11
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION
MEETING DATE April 2, 2002
AGENDAHEADING Consent Agenda
Consideration and possible action for adoption of a resolution of the City Council of the City
of El Segundo, which will authorize the City Manager to accept interests in real property,
such as during handicapped access ramps and sidewalk construction, pursuant to
Government Code § 27281,
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Approve the resolution, (2) Authorize the Mayor to sign the
resolution, (3) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION:
The City is embarking on a City -wide handicapped access installation /repair and sidewalk
program As a matter of construction, it may be required that property owners grant the
City easements on their property for access to construct and maintain these public
improvements This construction may also include perpetual and exclusive easements
To expedite the process in an efficient manner, it would be appropriate for the City
Manager to have the authority to accept and process these easements
ATTACHED SUPPORTING DOCUMENTS
Resolution for adoption
FISCAL IMPACT None
Capital Improvement Program
Amount Requested
Account Number
Protect Phase:
Appropriation Required.
ORIGINATED BY. A
Andres Santamana, Director of Public Works
DATE. March 26, 2002
N \COUNCIL APRIL 02 07 (Tuesday 03 26 02 510 M I 9
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT
INTERESTS IN REAL PROPERTY PURSUANT TO GOVERNMENT
CODE § 27281.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1 Pursuant to Government Code § 27281, the City Manager is authorized to accept
all interests in real property that are granted or conveyed to the City and, if required for
recordation, execute a certificate of acceptance on the City's behalf.
SECTION 2 The Certificate of Acceptance executed by the City Manager, or designee, will
substantially read as follows.
"This is to certify that the interest in real property conveyed by the deed or grant
dated from to , a political corporation and/or
governmental agency is hereby accepted by order of the
on ,
(legislative body) (date) (or by the undersigned officer or agent on behalf of the
pursuant to authority conferred by
(legislative body) resolution of the adopted on
,) (legislative body) (date) and the grantee consents to
recordation thereof by its duly authorized officer Dated
By "
SECTION 3 If the El Segundo Municipal Code is amended to authorize additional City
officers to execute contracts on the City's behalf, the City Manager may delegate the authority in
this Resolution to a designee
SECTION 4 This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this , day of 2002
Mike Gordon, Mayor
-I-
[S \CTYCLRK\DOCUMENT CPY\RESOS\2002Wuthonzing CM to accept property interests docl
March 25, 2002
C51
ATTEST
Cindy Mortesen, City Clerk
APPROVED AS
Mark D Henslcv
LM
Karl H Berger,
Assistant City f
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five; that the foregoing
resolution, being RESOLUTION NO was duly passed and adopted by the said City
Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said
City, all at a regular meeting of the said Council held on the day of
2002, and the same was so passed and adopted by the following vote
AYES.
NOES
ABSENT.
ABSTENTION
NOT PARTICIPATING.
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
, 2002.
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
(SEAL)
-2-
[S \CTYCLRK\DOCUMENT CPY\RES0S\2002Wuthonztng CM to accept property interests doc]
March 25, 2002
"52
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2002
AGENDA ITEM STATEMENT AGENDA HEADING- Consent
AGENDA DESCRIPTION.
Consideration and approval of revised annual resolutions updating the employer's contribution
under the Public Employees' Medical and Hospital Care Act
RECOMMENDED COUNCIL ACTION:
1) Adopt the attached resolutions, 2) Alternatively discuss and take other action related
to this item.
BACKGROUND & DISCUSSION:
In compliance with CALPERS guidelines, the City Council annually adopts resolutions
reflecting any changes in the City's contribution toward medical insurance for employees and
annuitants under the Public Employees Medical and Hospital Care Act Pursuant to MOUs,
the amount contributed by the City toward medical insurance coverage for police, fire and
general employees is determined annually by the average dollar increase in the premiums for
HMO's available to all PERS covered employees Accordingly, in November 2001, the City
Council adopted resolutions reflecting the increased City contribution in 2002 However, the
resolutions adopted in November did not include a monthly $5 79 Managed Health premium
for active employees PERS prefers that the resolutions reflect identical amounts to be
contributed for active employees and retired employees in the aforementioned groups As
such, PERS is requesting for "housekeeping" purposes that the City adopt amended
resolutions that account for that difference
(Additional background and discussion on next page)
ATTACHED SUPPORTING DOCUMENTS:
Resolutions stating changes in the City's contribution toward employee /annuitant medical
benefits
FISCAL IMPACT- None
Operating Budget:
Amount Requested.
Account Number:
Project Phase:
Appropriation Required. —Yes )OOC No
of Administrative Services
Mary StreW., City Manager
3�u /bi
x,53
10
BACKGOUND & DISCUSSION:
The resolutions attached are identical to the documents approved in November, except for
the one change reflecting that the City's contribution for each annuitant shall be $526 65,
instead of $520 86 Amending the resolutions would not result in any additional fiscal
impact during the current budget year because the cost of providing that coverage has
been budgeted separately
"5Q
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO FIREFIGHTERS' ASSOCIATION
WHEREAS, Government Code Section 22825 6 provides that a local agency contracting
under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution
at an amount not less than the amount required under Section 22825 of the Act, and
WHEREAS, Government Code Section 22857 provides that a contracting agency may fix the
amount of the employer's contribution for employees and the employer's contribution for annuitants at different
amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not
less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and
WHEREAS, the City of El Segundo, hereinafter referred to as a Public Agency is a local
agency contracting under the Act for participation by members of the El Segundo Firefighters' Association
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES
HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS
SECTION 1. That the employer's contribution for each employee shall be the amount
necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members in a
health benefits plan up to a maximum of $526 65 per month, effective January 1, 2002
SECTION 2. That the employer's contribution for each annuitant shall be the amount
necessary to pay the full cost of his /her enrollment, including the enrollment of hisiher family members in a
health benefits plan up to a maximum of $526 65 per month, effective January 1, 2002
PASSED, APPROVED AND ADOPTED this 2nd day of April, 2002
Mike Gordon, Mayor of the
City of El Segundo
ATTEST
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of
members of the City Council of said City is five, that the foregoing Resolution No was duly passed
and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the 2nd day of April 2002, and the same was so passed and adopted
by the following vote
AYES:
NOES,
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
`'S5
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO POLICE OFFICERS' ASSOCIATION
WHEREAS, Government Code Section 22825 6 provides that a local agency contracting
under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution
at an amount not less than the amount required under Section 22825 of the Act, and
WHEREAS, Government Code Section 22857 provides that a contracting agency may fix the
amount of the employer's contribution for employees and the employer's contribution for annuitants at different
amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not
less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal, and
WHEREAS, the City of El Segundo, hereinafter referred to as a Public Agency is a local
agency contracting under the Act for participation by members of the El Segundo Police Officers' Association
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES
HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS•
SECTION 1 That the employer's contribution for each employee shall be the amount
necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members in a
health benefits plan up to a maximum of $526 65 per month, effective January 1, 2002
SECTION 2. That the employer's contribution for each annuitant shall be the amount
necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members in a
health benefits plan up to a maximum of $526 65 per month, effective January 1, 2002
ATTEST
PASSED, APPROVED AND ADOPTED this 2nd day of April, 2002
Mike Gordon, Mayor of the
City of El Segundo
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of
members of the City Council of said City is five, that the foregoing Resolution No was duly passed
and adopted by said City Council, approved and signed by the Mayor, and attested to bythe City Clerk, all at a
regular meeting of said Council held on the 2nd day of April 2002, and the same was so passed and adopted
by the following vote
AYES*
NOES-
ABSENT-
ABSTAIN.
Cindy Mortesen, City Clerk
',56
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO CITY EMPLOYEES' ASSOCIATION
WHEREAS, Government Code Section 22825 6 provides that a local agency contracting
under the Public Employees' Medical and Hospital Care Act shall fix the amountof the employer's contribution
at an amount not less than the amount required under Section 22825 of the Act, and
WHEREAS, Government Code Section 22857 provides that a contracting agency may fix the
amount of the employer's contribution for employees and the employer's contribution for annuitants at different
amounts provided that the monthly contribution for annuitants shall be annually increased by an amount not
less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal, and
WHEREAS, the City of El Segundo, hereinafter referred to as a Public Agency is a local
agency contracting under the Act for participation by members of the City Employees' Association
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES
HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS'
SECTION 1. That the employer's contribution for each employee shall be the amount
necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members in a
health benefits plan up to a maximum of $526 65 per month, effective January 1, 2002
SECTION 2. That the employer's contribution for each annuitant shall be the amount
necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members in a
health benefits plan up to a maximum of $526 65 per month, effective January 1, 2002
PASSED, APPROVED AND ADOPTED this 2nd day of April, 2002
Mike Gordon, Mayor of the
City of El Segundo
ATTEST
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of
members of the City Council of said City is five, that the foregoing Resolution No, was duly passed
and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the 2nd day of April 2002, and the same was so passed and adopted
by the following vote
AYES:
NOES:
ABSENT.
ABSTAIN:
Cindy Mortesen, City Clerk
"5i
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
DESCRIPTION:
MEETING DATE. April 2, 2002
AGENDA HEADING- Council Reports - McDowell
Request for the City of El Segundo to apply for Tree City USA status
RECOMMENDED COUNCIL ACTION:
(1) Direct staff to obtain and review Tree City USA program information for consideration
by the Recreation and Parks Commission and City Council,
(2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION-
Tree City USA is a National Arbor Day Foundation program that the City must apply for in
order to qualify Having the status of a Tree City USA may well be in line with the City's Street
Trees Master Plan Staff should review the program and, if appropriate, submit it to the
Recreation and Parks Commission for a recommendation to the City Council.
ATTACHED SUPPORTING DOCUMENTS
FISCAL IMPACT:
Operating Budget.
Amount Requested.
Account Number.
Project Phase.
Appropriation Required Yes _ No X
ORIGINATED- DATE March 27, 2002
317/ Y
a O Abreu, Executive Assistant
REVIEWED PX DATE. March 27, 2002
Mary enn, City Manager
boa Couwd AgeiduW4 202 StatFRep Tres Qty USA status- d 1,S8 11
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Councilmember Wernick
AGENDA DESCRIPTION:
Status report regarding the City's ability to receive and respond to resident concerns about the
Hyperion Treatment Facility and other nearby facilities
COUNCIL ACTION:
1) Receive and file; 2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION:
At the regular City Council meeting of March 18, 2002, the City Manager indicated that she
would follow -up on concerns stated by Councilmember Wernick regarding the City's citizen
complaint telephone line and its ability to be used by residents with complaints about the
Hyperion Treatment Plant and other water treatment facilities
As the Council is aware, the City has contracted with AAM Communications since 1998 to
record and forward citizen concerns, complaints and requests to staff. The contract provides
specifically for three -types of citizen concern /complaint taking and forwarding services — (1)
complaints related to LAX concerns, (2) complaints related to the Hyperion Facility; and (3)
complaints about other miscellaneous concerns The staff at AAM Communications use a
separate tracking sheet for each type of call and all calls are recorded and e- mailed to City
staff for any necessary follow -up
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS.
None
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required- _Yes _ No
VIE,/
Mary S r n, City Manager
� GZ
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