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2002 MAR 06 CC PACKETAG E N DA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
Drior to the meeting and thev do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, MARCH 6, 2002 — 5:00 P.M.
Next Resolution # 4247
Next Ordinance # 1346
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, It sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 Hill v City of El Segundo, United States District Court (Central District) D C CV- 98- 01463LGB
2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo Los Angeles
Superior Court Case No BC267404
3 Glover v City of El Segundo, LASC No YC 039465
4 City of El Segundo v Stardust, LASC No YC 031364
5 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC 040688
6 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(b)
6 1
7 City of El Segundo v California Department of Transportation, et al LASC No BS051651
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
SPECIAL MATTERS — None
Lz
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, MARCH 6, 2002 — 7:00 P.M.
Next Resolution # 4247
Next Ordinance # 1346
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Cindy Mortesen, City Clerk
PLEDGE OF ALLEGIANCE — Council Member John Gaines
PRESENTATIONS —
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
0 3
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
1. Consideration and possible action regarding approval of conceptual design for
Camp Eucalyptus (645 California Street).
Recommendation — (1) Receive presentation and accept recommendation from
Recreation and Parks Commission for the Camp Eucalyptus conceptual design, (2)
Alternatively, discuss and take other action related to this item
2. Consideration and possible action regarding the adoption of a resolution stating
policies and procedures for naming and dedicating City facilities.
Recommendation — (1) Adopt resolution, (2) Alternatively, discuss and take other action
related to this item
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
3. Warrant Numbers 2523388 to 2523652 on Register No. 10 in the total amount of
$626,733.29 and Wire Transfers from 02/09/2002 through 02/22/2002 in the amount
of $1,013,843.80.
Recommendation — Approve Warrant Demand Register and authorize staff to release
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement, emergency disbursements and /or adjustments, and wire transfers
4. City Council Meeting Minutes of February 5, 2002 and February 19, 2002.
Recommendation — Approval
G 4
5. Consideration and possible action regarding annual approval of funding prior year
Fund Balance Reservations, Designations, and Continuing Appropriations.
Recommendation — (1) Approve funding FY 2000 -2001 reservations, designations, and
continuing appropriations in the FY 2001 -2002 Budget (2) Alternatively, discuss "and take
other action related to this item
6. Receive and file list of next steps prepared by staff relating to potential
promotional, economic, legislative and other support for local businesses in
response to issue raised at Town Meeting of January 30, 2002 by local businesses
where businesses discussed the challenges faced as a result of the recession and
the Seutember 11. 2001 attacks.
Recommendation — (1) Receive and file
7. Consideration and possible action awarding contract to CJ Construction, Inc., for
the 2001 -2002 Annual Contract for Curb and Sidewalk repair — Project No. PW 01 -23
(fiscal impact $45,000.00).
Recommendation — (1) Award contract to the lowest responsible bidder CJ Construction,
Inc , in the amount of $45,000 00, (2) Authorize the City Manager to execute the contract
on behalf of the City, (3) Alternatively, discuss and take other action related to this item
8. Consideration and possible action on award of a three (3) year contract to Cal -Air,
Inc., for the retrofit/upgrade /maintenance of the Heating, Ventilation and Air
Conditioning (HVAC) systems for various City buildings (fiscal impact $215,100
first year; $25,000 second year; $25,000 third year).
Recommendation — (1) Award contracts to Cal -Air, Inc, (2) Authorize City Manager to
execute a Professional Service Agreement (contract) on behalf of the City and extend the
contract for up to two (2) additional one -year increments, per specifications and pricing in
the RFP , (3) Alternatively, discuss and take other action related to this item
9. Monthly status report on Capital Improvement Program Projects (no fiscal impact).
Recommendation — (1) Receive and file, (2) Alternatively, discuss and take other action
related to this item
0 5
10. Consideration and possible action regarding approval of the 2001/2002 vehicle and
equipment purchase in the amount of $320,349.89. Funds were approved and are
available in the 200112002 Equipment Replacement Fund.
Recommendation — (1) Authorize staff to piggyback other governmental contracts such
as the State of California, City, Special District or solicit bids and award contracts to the
lowest responsible bidder, purchase designated equipment, and dispose of all identified
surplus vehicles and equipment at auction All money received from auction will be
placed back into the general or asset forfeiture funds as appropriate, (2) Alternatively,
discuss and take other action related to this item
11. Consideration and possible action regarding approval of funding for the relocation
of the El Segundo Community Cable Studio Office to temporary office facilities for
duration of ESHS Building K construction contract.
Recommendation — (1) Approve one -time funding of $5,082 78 for the 12 month rental of
mobile office unit from Williams Scotsman Inc, (2) Approve one -time funding of
$1,515.50 for the 12 month rental of container for storage from Martin Container, Inc , (3)
Approve one -time funding of approximately $4,000 for electrical service installation for
temporary office trader, (4) Approve funding for approximately $2,000 for
telephone /network service transfer to temporary office trader, (5) Approve one -time
funding of $5,000 00 for cable transmitting modulator upgrade, (6) Alternatively, discuss
and take other action related to this item
12. Consideration and possible action regarding Contract Amendment for Custodial
Services at Urho Saari Swim Stadium — Coastal Cleaning.
Recommendation — (1) Approve Contract Amendment 3 -2763, (2) Alternatively, discuss
and take other action related to this item
CALL ITEMS FROM CONSENT AGENDA
NEW BUSINESS —
F. REPORTS — CITY MANAGER — NONE
G. REPORTS — CITY ATTORNEY — NONE
H. REPORTS — CITY CLERK —
REPORTS — CITY TREASURER — NONE
J. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell —
6 0 6
Council Member Gaines -
Council Member Wernick -
Mayor Pro Tern Jacobs -
Mayor Gordon -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS — In memory of Margaret Tucker
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et seq) for the purposes of confernng with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or confemng with the City's Labor Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5 00 p m, December 18, 2001 under °Closed Session" (if
needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT—
POSTED:
DATE February 28, 2002
TIME , �A M
NAME
0 7
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: March 6, 2002
AGENDA HEADING: Committees,
Boards and Commissions
AGENDA DESCRIPTION.
Consideration and possible action regarding approval of conceptual design for Camp
at 645 California Street
(1) Receive presentation and accept recommendation from Recreation and Parks
Commission for the Camp Eucalyptus conceptual design, (2) Alternatively discuss and take
other action related to this Item
BACKGROUND & DISCUSSION:
The City Council on November 20, 2001, awarded a design contract to Frank Glynn Architect,
A I A for the design of Camp Eucalyptus On February 20, 2002, the Recreation and Parks
Commission reviewed and unanimously approved the conceptual design with the
recommendation that the design be sent to the City Council for approval
Architect within $205,000 budgeted amount for project
Once approved, the final plans will be prepared Bid amounts to be determined
ATTACHED SUPPORTING DOCUMENTS:
Design concept presentation by SAGA Studio of Architecture
FISCAL IMPACT None at this time
Capital Improvement Program*
Amount Requested,
Account Number-
Project Phase:
Greg
Approval of Conceptual Plans
No
of Recreation and Parks
DATE: February 27, 2002
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N \COUNCIL - FEBRUARY 05 05 (Tuesday W/29= 100 PM)
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A R C H I T E C T U R F G R A N D A V E N U E
City of El Segundo
Parks and Recreation Commission Meeting
20 February 2002
CAMP EUCALYPTUS — PROJECT INFORMATION
Site Location
Property Size
Area enclosed by fence
Area of Proposed Building
Height of Proposed Building
Multi- purpose Room Dimensions
Program Elements:
Multi- purpose Room
Storage Room
Accessible Bathrooms
Lockers
Kitchenette
Display Case
Outdoor Activity Area
310 3220022
641 California Street
117 1' x 141 05'= 16,517 s.f
+/- 93'x 141'= 13,113 s f
1,507 s f
16' -6" to peak of roof
25' x 37' x 10' clear height
1,050 s f
25' x 37' x 10' clear height
1,050 s f
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and 575 s f
205 s f
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Boards
and Commissions
AGENDA DESCRIPTION'
Consideration and possible action regarding the adoption of a resolution stating policies and
procedures for naming and dedicating City facilities
RECOMMENDED COUNCIL ACTION:
1) Adopt resolution, 2) Alternatively, discuss and take other action related to this Item
BACKGROUND & DISCUSSION.
Last November, during a joint meeting of the El Segundo City Council and the El Segundo
Recreation and Parks Commission, the City Council requested the Commission to develop
and forward a recommended policy regarding the naming and dedication of City facilities On
February 20, 2002, the Recreation and Parks Commission took action to recommend such a
policy, as stated on the attached Resolution The recommended policy seeks to formalize the
following with respect to the naming and dedication of City facilities
➢ A definition of the types of facilities covered by the resolution,
➢ Establishment of specific criteria to be utilized when naming or dedicating a City -owned
facility,
➢ Identification of a specific process to be followed when naming or dedicating a City -
owned facility
(Please see attached page marked "Discussion and Action ")
ATTACHED SUPPORTING DOCUMENTS:
A Resolution adopting policies and procedures for naming and dedicating City facilities
FISCAL IMPACT: None
Operating Budget.
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
ORIGINiT n. DATE: February 2b, 2UUZ
Grecy oh on, Director of Recreation and Parks
t-71L
013
K
Discussion and Action (con't):
In general, the recommended naming and dedication policy seeks to formalize current
practices with respect to naming buildings and other facilities For example, when naming a
facility, a beginning emphasis would be placed on common sense attributes, such a
geographic location and neighborhood However, the policy also provides for those instances
in which the initial criteria are unworkable In such cases, the Commission and /or City Council
may seek to recognize an individual, a theme or other symbolic and /or historical criteria that is
not now apparent Should the City seek to name a facility after an individual, the policy states
that "consideration may be given to naming facilities after significant personages who made
prominent contributions to the City's community "
If approved by the City Council, the resolution would direct the City Manager to implement the
policy through administrative policies and procedures
014
RESOLUTION NO.
A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL
ADOPTING POLICIES AND PROCEDURES FOR NAMING AND
DEDICATING CITY FACILITIES.
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1 The City Council finds and declares as follows
A Naming City buildings, parks, and other facilities serves a public interest by
recognizing important landmarks, locations, or persons This assists the
public not only in identifying and visiting these places, but also promotes
civic pride
B In order to facilitate that manner in which public facilities may be named, the
City Council believes that it should set forth the guidelines for identifying
facilities that should be named and the manner in which names may be
selected
SECTION 2 The public facilities affected by ibis Resolution are as follows
A Buildings City -owned facilities used for City administration or other City
business Such facilities include, without limitation, the Civic Center, City
Council Chambers, Police Facility, Fire Facility and Communications Center
and Library
B Support Facilities City -owned facilities that support field operations Support
facilities include, without limitation, the corporation yard and water and
wastewater pump stations
C Parks City -owned facilities utilized as recreation or open space sites and trail
areas Park sites included developed and undeveloped park areas, designated
open space areas and park amenities
D Recreation Facilities and Amenities City -owned facilities used primarily for
sports, recreation and leisure activities, including, without limitation, the
Joslyn Center, swim stadium, aquatic facilities. teen center, roller hockey rink,
skate park, beach property, athletic fields, tennis/basketball/handball courts.
lawn bowling space, community centers, gazebos and meeting rooms.
SECTION 3 City facilities will be named pursuant to the following guidelines
A Names given to facilities will provide easy and recognizable references for
City residents, corporate citizens and other visitors Such names should
generally reflect the facility's geographic location (such as a major street,
Page 1 of 4 0 1 5
location, neighborhood) or the City's name if the facility serves the entire
population
B In certain, unusual, circumstances, where names reflecting the geographical
location or the City are unworkable, names may reflect topography, notable
flora, or historical precedent Under extraordinary circumstances,
consideration may be given to naming facilities after significant personages
who made prominent contributions to the City's community
SECTION 4 Facilities will be dedicated as follows
A After a recommendation from the Recreation & Parks Commission on the
name for a particular facility, the City Council will take action to dedicate that
facility at a regularly scheduled meeting
B Following the City Council's action, the City Manager, or designee, will
install a plaque on the facility which includes the following
I Facility name,
2 Dedication date,
3 Names of all city councilmembers at the time of dedication,
4 Names of the Mayor and Mayor Pro Tern at the time of the dedication,
5 Name of the City Manager at the time of the dedication and the name
of the City Manager in office when the project was budgeted,
6 Name of the Department Head primarily responsible for operating the
facility at the time of the dedication, and
7 Additional information determined by City Council action at the time
of naming the facility
C If a plaque currently exists on a building or facility being named or dedicated,
that plaque will be retained and appropriately displayed
SECTION 5 The City may name facilities using private funding on the following basis
A The Recreation & Parks Commission may consider requests by residents or
business enterprises located within the City to name public facility
B The Recreation & Parks Commission will consider these requests as follows
Page 2 of 4 0 ] 6
I The request will specifically state how such naming complies with
Section 3 of this Resolution,
2 The proposal will include a funding mechanism to offset the City's
cost of installing and maintaining a plaque or other form of naming the
facility.
C The costs of installing and maintaining the plaque, or other form of memorial,
will be established by the City Manager. or designee
SECTION 6 The City Manager, or designee, is directed to implement this Resolution
through administrative policies and procedures
SECTION 7 The City Clerk is directed to certify the passage and adoption of this
Resolution, enter same in the book of original Resolutions, and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted
SECTION 8 This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded
PASSED AND ADOPTED this _ day of 2002
ATTEST
Cindy Moriesen, City Clerk
J
APPROVED A
Mark D Hensb
C
Karl H Berger,
Assistant City t
Mike Gordon, Mayor
017
Page 3 of 4
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
1, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO
HEREBY CERTIFY that the whole number of members of the City Council of the said
City is five, that the foregoing resolution, being RESOLUTION NO was duly
passed and adopted by the said City Council, approved and signed by the Mayor of said
City, and attested by the City Clerk of said City, all at a regular meeting of the said
Council held on the day of 2002, and the same was so passed
and adopted by the following vote
AYES -
NOES
ABSENT
ABSTENTION
NOT PARTICIPATING
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
.2002
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
(SEAL)
Page 4 of 4 018
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019
3
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
2/9/2002 THROUGH 02/22/2002
Date
Payee
Amount
Description
2113/02
Union Bank
38,570 57
PGC -El Segundo, LLC payroll
2/14/02
Employment Development
34,275 90
State Taxes PR 17
2/14/02
IRS
169,546 08
Federal Taxes PR 17
2/11102
Pitney Bowes
10,000 00
Postage meter
2/11/02
West Basin
728,404 72
H2O payment
2/13/02
Health Comp
1,03546
Weekly claims 2/8
2119102
Federal Reserve
15000
Employee Savings Bonds EE
2/19/02
Federal Reserve
45000
Employee Savings Bonds 1
2/20/02
Health Comp
24627
Weekly claims 2/13
2/09- 2/22/02
Workers Comp Acbvity
31,164 80
SCRMA checks issued
DATE OF RATIFICATION: 03/06102
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
1,013,843 80
0
Da e
.21-26-b )-
Date
2�
Date
1,013,843.80
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
020
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 5, 2002 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER - Mayor Gordon at 5 00 p m
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Gaines
Council Member McDowell
Council Member Wernick
Present
Present — arrived at 5 50 p m
Present
Present
Present
The City Attorney announced that after the posting of the agenda he
received a letter from legal counsel for Citizens Against Gridlock in El
Segundo and Kilroy Realty notifying the City that pursuant to the Public
Resources Code that a legal action was being commenced against the City
based upon the City's approval of the Corporate Campus Project The City
Attorney recommended that pursuant to Government Code Section 54954 2 (b)
(2) that the Council add this matter to the Closed Session under Government
Code Section 54956 9 as it is necessary to receive Council direction on this
matter immediately The Council voted 4 -0 -1 to add this matter to the
closed session agenda Council Member Wernick abstained due a potential
conflict of interest
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation,
and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or
conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 Glover v City of El Segundo, LASC No YC 039465
2 City of El Segundo v Stardust, LASC No YC 031364
3 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC
040688
4 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(d)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no
further public statement is required at this time), Initiation of litigation pursuant to Government
Code §54956 9(c) -1 - matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FE$RUARY 5, 2002
PAGE NO 1
,
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
SPECIAL MATTERS — None
Council adjourned to open session at 6 55 P M
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 2
022
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 5, 2002 — 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 7 00 p m
INVOCATION — Reverend Steve Sanchez of Hope Chapel
PLEDGE OF ALLEGIANCE — Council Member John Gaines
PRESENTATIONS —
(a) Mayor Pro Tern Jacobs presented a proclamation observing the 40th anniversary of the
Guaymas-El Segundo Sister City Association to be presented to Mayor Bernardino Cruz
by delegates to Guaymas, Mexico
ROLL CALL
Mayor Gordon
Present
Mayor ProTem Jacobs
Present
Council Member Gaines
Present
Council Member McDowell
Present
Council Member Wernick
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Mark Olsen, Southern California Edison, presented Council with tips for Storm safety
Jan Cruickshank, resident, spoke regarding item number 18, the approval of an amendment
to an alcohol license for a Main Street Restaurant
Barbara Briney, resident, spoke on behalf of the run for education
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 3
023
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
Consideration of design concept and bidding for Freedom Park Memorial
Judy Andoe, Recreation and Parks Department, gave a report
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to approve
the Freedom Park Memorial design concept and authorize staff to bid the design for the
Freedom Park Memorial MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Consideration and possible action regarding changing the current Management Services
at "The Lakes at El Segundo" Golf Course
Greg Johnson, Director of Recreation and Parks, gave a report
MOVED by Council Member Gaines, SECONDED by Mayor Gordon, to approve the Commission's
recommendation and direct staff to begin negotiations with American Golf and develop a transition
plan for management services with the successful firm MOTION PASSED BY ATHE
FOLLOWING VOICE VOTE. AYES: COUNCIL MEMBERS GORDON, GAINES, JACOBS AND
MCDOWELL, NOES: COUNCIL MEMBER WERNICK. 4/1
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business
3 Approved of Warrant Numbers 2522584 to 2523043 on Register No 8 in the total
amount of $2,296,414 05 and Wire Transfers from 01/0512002 through 01125/2002 in the
amount of $931,701 84 and authorized staff to release, ratified Payroll and Employee
Benefit checks, checks released early due to contracts or agreement, emergency
disbursements and /or adjustments, and wire transfers
Approved City Council meeting minutes of January 15, 2002
5 Approved the purchase and installation of an additional 128 Tyron wheel bands Tyron
is the manufacturer and sole vendor of the product therefore no bid would be required
Funds for the purchase have been made available through the California Law
Enforcement Program (CLEEP) grant Cost of the equipment not to exceed $5,150 00,
which is in addition to the $10,000 00 previously spent
6 Received and filed Status Report on Capital Improvement Program Projects — (No fiscal
impact)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 4
U24
7 Awarded Contract No 2970 to Falcon Fuels for a period of three years, through
September 30, 2005, authorized the City Manager to extend the contract for up to three
additional one -year increments, per specifications and pricing in the invitation for bid,
authorized the issuance of a blanket order to Falcon Fuels not to exceed the budgeted
amount approved each fiscal year for gasoline and diesel fuel requirements, and
authorized issuance of annual purchase orders (contract) for the purchase of gasoline
and diesel fuel for City fleet vehicle use
8 Adopted plans and specifications for Park Vista Senior Housing Deck Resurfacing and
Waterproofing (615 East Holly Avenue estimated cost $175,000 00 and authorized staff
to advertise the project for receipt of construction bids
9 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
10 Awarded Contract No 2971 in the amount of $296,000 00 to Denboer Engineering and
Construction, Inc , for the rehabilitation of Sanitary Sewer Pump Station No 5 (737
Center Street) and incidental project costs — Project No PW 01 -15 — Approved Capital
Improvement Program , authorized the City Manager to execute the contract on behalf of
the City, and authorized $58,000 00 for construction management and construction
contingencies (fiscal impact $354,000 00)
11 PULLED FOR DISCUSSION BY MAYOR GORDON
12 PULLED FOR DISCUSSION BY MAYOR GORDON
14 Approved request by Barbara Briney, "Run for Education" Director, for the same support
and assistance, including waiving of fee for City services, given by the City in previous
years, for this year's 10`h Annual "Run for Education " This event is sponsored by the El
Segundo Council's of PTA's, and the El Segundo Unified School District, to be held on
Saturday, March 9, 2002 at 8 00 a m , starting and finishing on Main Street in front of El
Segundo High School provided the event meets all applicable City requirements
15 Approved request by Laura Clark, El Segundo Little League Ceremonies Coordinator,
for City approval to close certain City streets for the Little League annual opening day
parade from 9 00 a m to 11 00 a m , Saturday, March 2, 2002, and waiver of all
associated fees provided the event meets all applicable City requirements
16 Accepted a $50,000 California Defense Retention Matching Grant from the State of
California — Technology Trade and Commerce Agency, Office of Military Base Retention
and Reuse (Fiscal Impact — an additional $50,000) The City Manager was previously
authorized to sign acceptance forms
17 PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL AND DUE TO A
POSSIBLE CONFLICT BY MAYOR GORDON
MOVED by Council Member McDowell, SECONDED by Council Member Wernick, to approve
consent agenda items 3, 4, 5, 6, 7, 8, 10, 14, 15 and 16 MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 5
025
CALL ITEMS FROM CONSENT AGENDA
9 Approve Change Order No 2 for $18,289 80 to Belaire -West Landscape, Inc , for
Freedom Park (800 Washington Street and 501 Manposa Avenue) Improvements —
Approved Capital Improvement Program — Project No PW 01 -02 (Change Order amount
$18,28980)
MOVED by Council Member Wernick SECONDED by Council Member Gaines to approve
consent agenda item 9 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
11 Approve Letter of Agreement (LOA) No 2972 between the City of El Segundo and the
Metropolitan Transportation Authority (MTA) for MTA grant funding for the Douglas Street
Gap Closure /Railroad Grade Separation Project — (Grant amount $9,233,000 00) and
authorized the Mayor to execute on behalf of the City
12 Consideration and possible action regarding approval of a Fund Transfer Agreement No
2973 between the City of El Segundo and the State of California (Caltrans) regarding
Transportation Community System Preservation (TCSP) grant funds for the Douglas
Street Gap Closure /Railroad Grade Separation Project (grant amount $138,615 00) and
authorized the Mayor to execute on behalf of the City
13 Authorized the Mayor to execute and submit the Application No 2974 to the California
Public Utilities Commission (PUC) for the construction of the Douglas Street Grade
Separation Protect — (no fiscal impact)
MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve
consent agenda items, 11, 12 and 13 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
17 Consideration and possible action regarding use of Proposition C transit funding for
expansion of the Downtown El Segundo Lunchtime Shuttle Program to include an Imperial
Avenue route
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve
transferring funding of $42,200 for the Downtown Shuttle Program south of Imperial, approved by
the Council on November 20, 20021, from Proposition A to Proposition C MOTION PASSED BY
BY THE FOLLOWING VOICE VOTE: AYES: COUNCIL MEMBERS JACOBS, GAINES,
MCDOWELL AND WERNICK. MAYOR GORDON NOT PARICIPATING DUE TO A POSSIBLE
CONFLICT. 4/0/1
NEW BUSINESS —
18 Consideration and possible action regarding an amendment to an existing Alcoholic
Beverage Control (ABC) license for alcohol sales of beer and wine for on -site consumption
(Type 41 -On -Sale Beer and Wine) in the sidewalk dining area at Chef Hannes Restaurant
located at 411 1/2 Main Street. (EA No 557 and AUP No 01 -2) Applicant Johannes
Kraschitzer —Chef Hannes
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 6
02G
MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to determine that the
City does not protest the issuance of an amendment to an existing ABC license for the sale of beer
and wine at 411 '/� Main Street (Chef Hannes) MOTION PASSED BY THE FOLLOWING VOICE
VOTE. AYES: COUNCILMEMBER JACOBS, GORDON, GAINES, AND MCDOWELL, NOES:
COUNCILMEMBER WERNICK. 4/1
F. REPORTS — CITY MANAGER — NONE
G. REPORTS — CITY ATTORNEY —
Reported that the City Council prior to adjourning to closed session took action to add
to the closed session agenda a discussion regarding a threat of litigation
it had received from Citizens Against Gridlock in El Segundo and Kilroy
Realty The Council has directed the City Attorney's Office to communicate
with Corporate Campus about the provisions of defense and indeminity to the
City relating to the lawsuit
H. REPORTS — CITY CLERK — NONE
REPORTS — CITY TREASURER — NONE
REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell — spoke about the ICRMA governing board item, returning
monies to the City of El Segundo
Council Member Gaines — spoke regarding the MAX buses
Council Member Wernick — requested Council to entertain the Idea of a Veterans
Memorial
Mayor Pro Tern Jacobs — spoke regarding the upcoming trip to Guymas
Mayor Gordon — spoke regarding the Town Hall Forum Requested to agendize for a future
meeting a presentation by Aubrey Turnik, Candle Corp
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
BIII Scheckler, Premier Golf, requested that the current employees at the golf course are
considered in the transition to the new management
Jan Cruickshank, resident, requested Information on where the ABC will have the public hearing
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 7
027
Mark Rener, resident, spoke regarding the Police Department raid on Scoops
MEMORIALS - Lynn Sperry, resident and member of the El Segundo Volunteer Corps
CLOSED SESSION -NONE
ADJOURNMENT - at 8 04 P M
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 8
0 08
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 19, 2002 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 5 00 p m
ROLL CALL
Mayor Gordon
Present
Mayor ProTem Jacobs
Present
Council Member Gaines
Present
Council Member McDowell
Present
Council Member Wernick
Present
CLOSED SESSION:
The City Council {roved Into a closed session pursuant to applicable law, Including the Brown Act
(Government Code Section §54960, et sue) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation,
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 Hill v City of El Segundo, United States District Court (Central District) D C CV -98-
01463LGB
2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo
Los Angeles Superior Court Case No BC267404
3 Glover v City of El Segundo, LASC No YC 039465
4 City of El Segundo v Stardust, LASC No YC 031364
5 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC
040688
6 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(d)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no
further public statement is required at this time), Initiation of litigation pursuant to Government
Code §54956 9(c) -1 - matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
SPECIAL MATTERS — None
Council adjourned to open session at 6 55 P M
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 19, 2002
PAGE NO 1
0 2 9
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 19, 2002 — 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 7 00 p m
INVOCATION — Clerk Mortesen
PLEDGE OF ALLEGIANCE — Council Member Nancy Wernick
PRESENTATIONS —
(a) Council Member Kelly McDowell presented Commendations to Scott Lidman, Michael
Levey, Michael Considine, Melody Nava and Martina Guilfoil to recognize their courageous
efforts which saved the life of Charles Sanderson on January 12, 2002 at The Lakes of El
Segundo
(b) Mayor Pro Tern Jacobs presented a Commendation to Battalion Chief Kevin Smith for his
training of the Firefighters in our Sister City, Guaymas, Mexico
Mayor Pro Tem Jacobs presented two CD's from Guaymas musicians to be placed in the El
Segundo Public Library for all to enjoy
ROLL CALL
Mayor Gordon
Present
Mayor ProTem Jacobs
Present
Council Member Gaines
Present
Council Member McDowell
Present
Council Member Wernick
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Peggy Tyrell, resident, spoke against the Corporate Campus Project
Kitty Crowley, resident, spoke against the Corporate Campus Project
Emma Duncan, resident, spoke against the Corporate Campus Project
Jane Friedkin, resident, spoke regarding her perception of the Council Also spoke regarding
Circulation Element
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 19, 2002
PAGE NO 2
030
Brian Crowley, resident, spoke regarding golf course management, the Corporate Campus Project
and City Water Well Project
Jan Cruickshank, resident, spoke against the Corporate Campus Project
Liz Garnholz, resident, spoke regarding the Corporate Campus Project, crime reports and airport
issues
Mark Renner, resident, spoke regarding the golf course management contract
Juli Potter, resident, spoke regarding the quality of life in El Segundo Spoke against the
Corporate Campus Project, LAX expansion and the banner on Sepulveda Blvd
Jan Sand, Friends of the El Segundo Dog Park, thanked the Police Department for helping with
humane treatment of stray animals
Loretta Frye, resident, spoke regarding her perception of the Council
Mayor Pro Tem Jacobs noted that she had been at the last SCAG meeting
Police Chief Jack Wayt spoke regarding El Segundo crime statistics Noted that the crime rate is
at the lowest in the last five years
Council Member McDowell thanked the RSVP's for their support
Mayor Gordon spoke regarding the former Fedex project, the proposed Corporate Campus Project,
LAX expansion, golf course management and Team One Advertising
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOVED by Council Member Gaines, SECONDED by Mayor Pro Tern Jacobs, to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 19, 2002
PAGE NO 3
031
1 Approved Warrant Numbers 2523044 to 2523387 on Register No 9 in the total amount of
$1,198,34099 and Wire Transfers from 01/26/2002 through 02/8/2002 in the amount of
$317,727.03 and authorized staff to release. Ratified Payroll and Employee Benefit checks,
checks released early due to contracts or agreement, emergency disbursements and /or
adjustments, and wire transfers
2 Approved Special City Council Town Meeting minutes of January 30, 2002
3 Approved examination plan for the Personnel Merit System job classification of
Administrative Analyst
4 Approved new job classification and class specification of Police Records Supervisor and
adopted Resolution No 4245 establishing the monthly salary range
5 Approved of Resolution No 4246 extending the authorization for accepting debit and credit
cards for City services to Include water payments and other City services and authorized the
City Manager to execute agreements with Individual credit card companies
6 Approved the upgrade of the City's backup system from the old Digital Audio Tape (DAT) to
a more current format Super Digital Linear Tape (SDLT), Approved the purchase of an ATL
M1500 SDLT tape system with two drives for an amount not to exceed $18,900
7 Approved consulting services with Business Productivity Systems for streaming video
technology on the City's web site and authorized the City Manager to execute standard
Professional Services Agreement No 2975 not to exceed $40,000
8 Approved the purchase from Avnet Computer Marketing, Network Associates' "Sniffer" local
Area Network products and training for the City's network computer system and authorize
the City Manager to execute
9 Adopted plans and specifications for construction of Mariposa Avenue Storm Drain (700
block of Mariposa Avenue)- Approved Capital Improvement Program — Project No PW 02-
02 (estimated cost $150,000 00) and authorized staff to advertise the project for receipt of
construction bids
10 Adopted plans and specifications for the lining of sanitary sewer access structures at
various locations on this City -wide project — Project No PW 02 -01 — Approved Capital
Improvement Program and authorized staff to advertise the project for receipt of
construction bids
11 PULLED BY COUNCIL MEMBER WERNICK
12 PULLED BY COUNCIL MEMBER WERNICK
13 Authorized staff to solicit proposals from firms which specialize in pump station maintenance
and repair of the City's sewer and storm water pump stations and authorized Flo- Systems,
Inc , to continue this service until such time an award of contract is made (fiscal impact
$15,000 00 per year)
14 PULLED BY COUNCIL MEMBER WERNICK
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 19, 2002
PAGE NO 4
1132
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
consent agenda items, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 13 MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
11 Consideration and possible action regarding adoption of plans and specifications for
Rehabilitation of Sanitary Pump Station No 4 (1501 East Holly Avenue) — Approved Capital
Improvement Program — Protect No PW 02 -03 (estimated cost $633,000 00)
Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the
project for receipt of construction bids, (3) Alternatively, discuss and take other action
related to this item
MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to adopt plans
and specifications for Rehabilitation of Sanitary Pump Station No 4 (1501 East Holly Avenue) —
Approved Capital Improvement Program — Protect No PW 02 -03 (estimated cost $633,000 00)
and authorized staff to advertise the project for receipt of construction bids MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES NOT PARTICIPATING DUE TO
A POTENTIAL CONFLICT
12 Consideration and possible action regarding acceptance of the project for Replacement of
24" Water Valve and Water System Booster Pump No. 2 (400 Lomita Street) — Approved
Capital Improvement Program — Project No PW 01 -03 (contract amount $108,777 34)
Recommendation — (1) Approve Change Order No 1 in the amount of $13,47734, (2)
Accept the work as complete, (3) Authorize the City Clerk to file the City Engineer's Notice
of Completion in the County Recorder's Office, (4) Alternatively, discuss and take other
action related to this item
MOVED by Council Member Gaines, SECONDED by Mayor Pro Tern Jacobs to accept as
complete the project for Replacement of 24" Water Valve and Water System Booster Pump No 2
(400 Lomita Street) — Approved Capital Improvement Program — Project No PW 01 -03 (contract
amount $108,777 34), approved Change Order No 1 in the amount of $13, 477 34, authorized the
City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER MCDOWELL NOT
PARTICIPATING DUE TO A POTENTIAL CONFLICT
14 Consideration and possible action regarding adoption of plans and specifications for Termite
Fumigation of Government Buildings — Project No PW 01 -24 — Facilities Maintenance
Operating Budget — (estimated cost $30,200 00)
Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise the
project for receipt of construction bids, (3) Alternatively, discuss and take other action
related to this item
MOVED by Council Member Wernick, SECONDED by Council Member Gaines to adopt plans and
specifications for Termite Fumigation of Government Buildings — Project No PW 01 -24 — Facilities
Maintenance Operating Budget — (estimated cost $30,200 00) and authorize staff to advertise the
project for receipt of construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 310
MAYOR PRO TEM JACOBS AND COUNCIL MEMBER MCDOWELL NOT PARTICIPATING
DUE TO A POTENTIAL CONFLICT
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 19, 2002
PAGE NO 5
033
NEW BUSINESS —
F. REPORTS — CITY MANAGER — Reported on hosting a recent visit of a City Manager from
Australia
G. REPORTS — CITY ATTORNEY — Reported that in closed session Council voted to pursue
defense and secure counsel regarding the CAGES lawsuit Council Member Wernick not
participating due to a potential conflict
H. REPORTS — CITY CLERK —
Reminded Council and the public that due to the statewide election being held on Tuesday,
March 5, 2002, the next regular meeting of the City Council will be held on Wednesday,
March 6, 2002
I. REPORTS — CITY TREASURER — NONE
J. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell — Reported on regional leadership positions held by Council
Members Reported on ICRMA Board Meeting Noted that ICRMA authorized $190,000
payment to City for reimbursement of old legal bills
Council Member Gaines — Reported on the Homeland Defense Seminar
Council Member Wernick — Reported on Officer Carolyn Jeffers upcoming retirement
Thanked American Cancer Society for their award Reported on LAX Advisory Committee
meeting
Mayor Pro Tern Jacobs — Invited public comment to SBCOG at the Liveable Communities
Meeting on Thursday, February 21, 2002 at 1 00 p m
Mayor Gordon — Public Display of Flags
16 Consideration and possible action regarding the continuous placement of American Flags on
downtown utility poles until the initiation of the Downtown Improvement Project
MOVED by Mayor Gordon, SECONDED by Council Member Gaines to approve installation of
American Flags on downtown utility poles until the initiation of the Downtown Improvement Project
MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 MAYOR PRO TEM JACOBS NOT
PARTICIPATING DUE TO A POTENTIAL CONFLICT
Reported on legislation update headed by Assemblyman Nakano regarding the regional airport
issues
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 19, 2002
PAGE NO 6
('34
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Liz Garnholz, resident, spoke regarding regional airport proposal and airport Issues
Jan Cruckshank, resident, spoke regarding the Corporate Campus Project
Brian Crowley, resident, spoke regarding CAGES and the Corporate Campus Project
Jane Friedken, resident, spoke regarding the Corporate Campus Project,
MEMORIALS — City Council adjourns tonight's meeting in memory of Hans Hanson, former
employee of the City of El Segundo, longtime resident Andrew Jefferson Shoemaker, Corral
Wellfonder father of Jerry Wellfonder of Imperial Photo Service, and Donald E Scavo, father of
Recreation Superintendent Judy Andoe
CLOSED SESSION - NONE
ADJOURNMENT — at 8 40 P M
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 19, 2002
PAGE NO 7
035
EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding annual approval of funding prior year Fund
Balance Reservations, Designations, and Continuing Appropriations
RECOMMENDED COUNCIL ACTION-
1 Approve funding FY 2000 -2001 reservations, designations, and continuing
appropriations In the FY 2001 -2002 Budget
2 Alternatively discuss and take other action related to this Item
BACKGROUND & DISCUSSION-
included In the September 30, 2001 financial statements Is a number of open purchase orders
and capital Improvement projects that will be completed in FY 2001 -2002
The attached list of FY 2000 -2001 fund balance reservations, designations and continuing
appropriations is being submitted to the City Council for approval of an appropriation In the FY
20001 -2002 Budget
This is a formality that brings forward City obligations from FY 2000 -2001 to FY 2001 -2002
ATTACHED SUPPORTING DOCUMENTS:
Schedule of FY 2000 -2001 fund balance reservations, designations, and continuing
appropriations
FISCAL IMPACT,
Operating Budget: $81,379,900 —Total Operating Budget
Amount Requested: Reservations of $1,679,200; Designations of $15,660,942; and
Continuing Appropriations of $2,735,300
Account Number, Various accounts — see attached schedule
Project Phase-
Appropriation Required: X Yes _ No
ORIGINATED BY: DATE:
Bret Plumlee Director Administrative Services
REVIEWED DATE:
AIAZ-
Mary Sgenn, City Manager
Ci3�
CITY OF EL SEGUNDO
2000 -2001 RESERVE FOR ENCUMBRANCES RE- APPROPRIATED IN 2001 -2002
AS OF SEPTEMBER 30, 2001
2000 -2001 ENCUMBRANCES
GOVERNMENTAL FUNDS
Genera Fund - Fund 001 328,900
Special Revenue Funds
Asset Forfeiture - Fund 109
90,350
Home Sound Insulation - Fund 116
310,850
Hyperion Mitigation - Fund 117
34,600
Facilities Maintenance - Fund 405
10,000
Total Special Revenue Funds
445,800
Capital Improvement Fund
Capital Improvement Fund - Fund 301 316,250
Infrastructure Replacement - Fund 302 28,850
Total Capital Improvement 345,100
PROPRIETARY FUNDS
Water Fund - Fund 501 428,950
Golf Course - Fund 503 3,100
Equipment Replacement Fund - Fund 601 82,350
TRUST & AGENCY FUNDS
Expendable Trust Fund (Developer Fees) - Fund 702 45,000
TOTAL ENCUMBRANCES RE- APPROPRIATED IN 2001 -2002 1,679,200
Page 1 of 6 , ;j
CITY OF EL SEGUNDO
2000 -2001 DESIGNATIONS
AS OF SEPTEMBER 30, 2001
GENERAL FUND DESIGNATIONS
2000 -2001 Designations:
Designations in 2000 -01 $ 6,000,000
2000 -2001 Designations:
Designations in 2000 -01 41,235
Designations in 1999 -00 80,184
Designations in 1998 -99 40,065
Total Ending Designated Balance for 2000 -2001 $ 161,484
2000 -2001 Designations:
Designations in 2000 -01 8,840
Designations in 1999 -00 41,535
Designations in 1998 -99 8,585
Total Ending Designated Balance for 2000 -2001 $ 58,960
MET i 1 II IIII 311i 113 1• •1 •1
2000 -2001 Designations:
Designations in 2000 -01 32,429
Designations in 1999 -00 73,184
Designations in 1998 -99 31,479
Total Ending Designated Balance for 2000 -2001 $ 137,092
Page 2 1 3 8
CITY OF EL SEGUNDO
2000 -2001 DESIGNATIONS
AS OF SEPTEMBER 30, 2001
CAPITAL
Account# 301- 246 -0000 -1246 Intelligent Transnortation System
Designations in 2000 -01 $ 200,000
2000 -2001 Designations:
City Council Additional Designation
250,000
Designations in 2000 -01
250,000
Developer Deposit Fees Fund 702 (Morgan Stanley)
588,000
Designations in 1999 -00
250,000
Designations in 1998 -99
503,306
Total Ending Designated Balance for 2000 -2001
$ 1,841,306
Account# 301 - 256- 0000 -1256 Downtown Specific Plan
Designations in 2000 -01 $ 3,209,700
Account# 301 -258 -0000 -1258 City Hall Improvements
Designations in 2000 -01 $ 452,400
Account# 301. 359 -1259 Douglas Gap Closure
Designations in 2000 -01 $ 2,200,000
Account# 301 - 260- 0000 -1260 Sepulveda Widening
Designations in 2000 -01
Total Designations
Page 3
$ 15,660,942
039
CITY OF EL SEGUNDO
2000 -2001 CONTINUING APPROPRIATIONS RE-APPROPRIATED IN 2001 -2002
AS OF SEPTEMBER 30, 2001
Continuing
Description Appropriation
EDS -
Planninn
Professional & Technical (Additional Smoky Hollow EIR)
afM
30,000
2402
EDS -
6214
Building
2403
8108
�
Computer Hardware (Permit Tracking Software)
6,000
2504
8103
Other Improvements (West Garden Starr Well)
6,300
2504
8104
Equipment (4 Workstations)
45,600
Admintstrattve
8487
Services - Informatton ,2 is ems
7,300
2505
6218
Hardware Maintenance (Various Hardware Improvements)
18,900
2505
8108
Computer Hardware (Various Equipment)
316,300
Pubhc
Works -
Government Buddtnes
2601
6214
Professional & Technical (Various Building Improvments)
22,500
Non - Department
2901
6214
Professional & Technical (Department Head Retreat)
10,000
Pohce
Department
- Administration
3101
8104
Equipment - (Offset by Cleep Grant - Technology Equip)
73,900
Fire DgWrtment
- Supl2ression
3202
8104
Equipment (Thermal Imaging Camera)
29,400
3202
5204
Operating Supplies (Map Run Book)
2,300
3202
5206
Computer Supplies (Map Run Book)
3,800
Public
Works -
.Streets
4202
8104
Equipment (Boom Truck On Agenda for March 6, 2002)
39,800
Total General Fund 604,800
Street &
8203
Hinhwav
8452
Various Drainage Improvements
49,000
8203
8486
Eucalyptus Drive Improvements
37,200
8203
8487
Holly Avenue Sidewalks
7,300
8203
8604
Curb Replacement
21,900
State Gas Tax Fund
115,400
Page 4 . 4 0
CITY OF EL SEGUNDO
2000 -2001 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2001 -2002
AS OF SEPTEMBER 30, 2001
Continuing
Appropriation
Capital nutlav
3105 8104 Capital/Equipment 36,100
3105 8108 Capital /Computer Hardware 39,900
Asset Forfeiture Fund 76,000
Public Facility
8201
8394
CIP
Sewer Master Plan
147,700
8201
8471
Sepulveda Boulevard Banners
18,800
8201
8491
Reconstruction City Hall Parking Lots
3,900
Total Public Facility CIP
170,400
Recreation
& Park
CIP
8202
8469
Washington Park Extension
152,000
8202
8473
Electrical Upgrades Recreation Park
14,000
8202
8481
Racquetball Court Refurbishment
12,900
Total Recreation & Parks CIP
178,900
Streets &
High,
av CIP
8203
8483
Upgrade Imperial Ave Vista Area
72,000
8203
8636
Sepulveda Landscaping
14,900
Total Streets & Highway CIP
86,900
Storm Drain
CIP
8205
8920
Refurbish Pump Station
34,600
8205
8920
Replacement of Sump Pump Station #17
43,000
8205
8983
Storm Drain Mariposa West of Hillcrest
10,000
Total Storm Drain CIP
87,600
Total Capital Improvement
523,800
Page 5 - 11
CITY OF EL SEGUNDO
2000 -2001 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2001 -2002
AS OF SEPTEMBER 30, 2001
Continuing
Description Appropriation
i
Storm Drain CIP
8205 8488 Re- Construction of Water Pump St. #16 534,200
Total Storm Drain CIP 534,200
Total Infrastructure Replacement 534,200
Facilities Maintenance - Fund Number 405
0000 6215 Repairs & Maintenance 80,000
Water CIP
7103 8485 Replace Pump & Motor 400 Lomita Street 10,200
Total Water CIP 10,200
i. wy,47 it i 0.ai I
Driving Ranee
5306 8108 Capital Outlay /Other Improvement (Various) 53,400
Administration
5307 8103 Capital Outlay /Other Improvement (Various) 10,000
Total Golf Course 63,400
r/l =ri• .,• in, 17TWLIPA
Traffic Improvement
8141 8948 Douglas St Extension Railroad 50,000
8141 4849 Morgan Stanley Traffic Projects 387,500
8141 8949 Douglas Extension 290,000
Total Traffic Improvements 727,500
Total All Funds 2,735,300
Page 6
-42
EL SEGUNDO CITY COUNCIL MEETING DATE, March 6,202
AGENDA ITEM STATEMENT AGENDA HEADING Consent
AGENDA DESCRIPTION.
Receive and file list of next steps prepared by staff relating to potential promotional, economic,
legislative and other support for local businesses in response to Issues raised at Town Meeting
of January 30, 2002 by local businesses where businesses discussed the challenges faced as
a result of the recession and the Sept 11, 2001 attacks.
RECOMMENDED COUNCIL ACTION
Receive and file
BACKGROUND & DISCUSSION.
On January 30, 2002 a Town Meeting was held to receive testimony and discuss ways in
which the City could assist local businesses in meeting the challenges brought about by the
recession and the attacks of September 11, 2001 Staff has responded to the suggestions
made by businesses and related City Council discussion by drafting a list of the next steps to
be taken
ATTACHED SUPPORTING DOCUMENTS-
List of Next Steps
FISCAL IMPACT-
Operating Budget.
N/A
Amount Requested,
NIA
Account Number:
N/A
Project Phase.
N/A
Appropriation Required.
_ Yes x No
ORIGINATED BY. DATE.
zrz7 /0 z
Hansen, Department of Community, Economic and Development Services
REVIEWED BY DATES
1-' 71L
Mary St n, City Manager
(14 3
n
Town Meeting
January 30, 2002
Speakers Comments /Issues Next Steps
Dick O'Reilly, Infonet
Business license requirement for
Administrative
their contractors (consultants or
Services staff has
contract employees working at
provided follow -up
Infonet) Difficulty in dealing
information to hifonet
with issue from an accounting
Staff will also schedule j
standpoint
another meeting with
core business group
regarding independent
contractor /contract
employee business
licensing requirements
John Zimmerman, iSupph
At federal level, encourage high
CEDS to provide
tech solutions to security
information on
problems At local level, market
Homeland Defense
local goods and services to their
Conference
employees Get their employees
information and iSupph will
CEDS to develop
distribute Help iSuppli with their
voluntary e -mail
new employee recruitment efforts
database of largest
by providing them with
employers for
information about the City
transmission of
marketing information
Council Member Gaines requested
meeting of Technology Committee
CEDS to prepare
to understand web site posting
information package
parameters
for employer
recruitment purposes
Administrative
Services staff to
schedule meeting of
Technology
Committee regarding
content of web site
Frank Pollare, Computer
Market City to potential
CEDS to prepare
Sciences Corp.
employees, professional
information package
organizations
for employer
recruitment purposes
Aubrey Chernick, Candle
Promote business -to- business
CEDS to provide
introductions
information on
Homeland Defense
Conference
044
Chef Johannes "Hannes"
Establish valet parking service at
CEDS to investigate
Kraschitzer
lunchtime Finish improvements
costs and issues of
to bring more people downtown in
Manhattan Beach
the evening
Program and prepare
report for
subcommittee of the
City Council
Joe Garcia, McCormick
Help to recruit businesses for
CEDS to schedule
and Schmick's
Continental Park. Per Mayor's
networking event for
suggestions would participate in
restaurants /caterers
networking event for
with businesses
restaurants/hosting and caterers
with businesses, would like e -mail
CEDS staff to develop
blasts, and would consider Take-
voluntary e -mail
Out- Taxi coalition membership
database of largest
employers for
transmission of
marketing information
Ron Funan/Chns Bullock,
Need assistance with contract
Staff to identify
Anthony's
signed with LAX for food
contact person
services Need a contact
identified so that they may
CEDS staff to schedule
ascertain status
community meeting to
Patio dining and special events are
discuss issue and
an issue Need to be open later
report to subcommittee
(past 10 PM) during summer and
of the City Council
for special events such as New
Year's Eve. 1 -3x year want to be
CEDS staff to make all
open past midnight Per Mayor,
coupons available to
will give contact person within
shuttle riders on an
week, Sound Permit issue will go
ongoing basis
on future agenda Perhaps can
work out solution with residents
Coupons from shuttle seem to
drop off and want them available
on a continuous basis to shuttle
riders Kelly commented that he
would speak with CEDS about
continuous availability of all
coupons
Olivia Foster, Old Town
Same issue as Anthony's, wants
CEDS staff to schedule
Patio
meeting to discuss time limits on
community meeting to
entertainment
discuss issue and
report to subcommittee
of the City Council
045
John Aull, Big John's
Have shuttle stop at his restaurant
CEDS staff to present
request to
subcommittee of the
City Council
Jerry Saunders,
Speed up transportation
Public Works staff to
Continental Development
improvements
continue participating
with businesses in
Rosecrans Corridor
Committee
Brian Polkinghorne,
Implement more aggressive
CEDS staff to focus
hisignia/ESG
business attraction program Per
advertising on
Mayor, market community, not
marketing of City to
any particular product Per
businesses looking to
Council Member Gaines, City
relocate or expand
should not market businesses —
businesses know how to do that
best
Gerry Chong, The Chong
Emphasize marketing.
CEDS staff to focus
Company
Outlined problems with movement
advertising on
of goods in southern California but
marketing of City to
did not identify a solution
businesses looking to
relocate or expand
Dan Reeder, Wyle Labs
Speaking as Chamber President
Administrative
Elect, Chamber web site up and
Services staff to
running and would like to
schedule meeting with
interface with City Keep Air
Chamber subsequent
Force Base in El Segundo as it is
to Technology
important to City businesses
Committee Meeting to
Address issue of 6 FAR in Smoky
discuss interface of
Hollow.
web sites and how this
issue can be addressed
on the Chamber's site
CEDS staff to continue
to work to promote
feasibility of SAMS
project
CEDS staff to initiate
preparation of Smoky
Hollow Reuse
Analysis at conclusion
of Sewer Master Plan
by Public Works
Department
Ron Swanson, S &S
Post "who is coming" on City web
Administrative
046
Hardware
site Let businesses approach new
Services staff to
businesses in City if they wish but
schedule meeting with
make certain there is a description
Chamber subsequent
provided of type of business
to Technology
Ongoing issue with workers'
Committee Meeting to
comp costs,
discuss interface of
Issue with drop -off at Center
web sites and how this
Street school that is a problem for
issue can be addressed
businesses in the area
on the Chamber's site
Administrative
Services staff to
provide information
report to City Council
on Workers'
Compensation issues
Jason Mark, Glentek
Needs business license tax
Administrative
reduction Business has suffered
Services staff to follow
and staff has been reduced May
up with Glentek
need further reductions
representative to
discuss possible
Council Member Gaines again
business license relief
asked that web site liability issues
options
be resolved.
Administrative
Council Member McDowell
Services staff to
supported posting new business
continue to solicit
licensee information on the web
expanded company
site
information from new
businesses regarding
web sites
Administrative
Services to put minutes
of Town Meeting on
web site
Administrative
Services staff to
schedule meeting with
Chamber subsequent
to Technology
Committee Meeting to
discuss interface of
web sites and how this
issue can be addressed
047
m
on the Chamber's site
David Felker, Bi -Pro
Purchase from local merchants
The City does obtain
Computers
whenever possible, put local
quotations from local
merchants on bidders list Has a
merchants for goods
computer training room available
and services as needs
for all
anse and when other
governmental contracts
are not available
The ultimate goal is to
find the best product or
service that meets the
needs of the City, at
the lowest
commensurate cost of
ownership to the
residents of El
Segundo
Administrative
Services staff to
provide information to
Mr Felker
Jan May, Uptown
More advertising to "shop El
CEDS staff to discuss
Boutique
Segundo" Hold sidewalk sales
feasibility and costs
Work with City's event
with Team One
coordinator
Advertising of more
newspaper advertising
City Events
Coordinator to provide
status on planned
sidewalk sales to
subcommittee of the
City Council
Lawrence Martin, Studio
Business will be moving to former
Antiques
Manposa Market Business down
somewhat but in good position
(he buys in England and France)
because of relationship of dollar to
pound and franc
Dance Fisher,
New more contact with decision
CEDS staff to provide
Capistrano's
makers, need to be able to identify
name of contact person
businesses' needs — an information
at SCROC
system regarding business
meetings and when they can use
CEDS staff to develop
services Vocational development
voluntary database of
m
049
would help restaurants and
business needs to share
provide training opportunities,
with
need contact at SCROC
restaurants /caterers
Ray Cruikshanks,
Hold networking meetings
CEDS staff to discuss
Residence Inn
concept of regular
networking meetings
with EDAC at March
meeting
Frank Godoy, Hacienda
TOT relief would help hotels offer
Administrative
Hotel
cheaper rates and therefore, be
Services staff to
more competitive
provide information
Workers' comp costs are
report to City Council
skyrocketing
on Workers'
Compensation issues
Bill Mason, Chamber of
Attending in lieu of President Liz
Commerce
West
Emma Duncan, Citizen
Provide coupons to residents
CEDS staff to place
through inserts in Herald
throughout City Hall
Gail Church, Tree
Funding has dried up except for
Administrative
Musketeers
Continental Development Would
Services staff to
like relationship with City,
contact Tree
perhaps could bid on contracts
Musketeers requesting
such as recycling program
a letter to the City
management or young tree care
identifying the type(s)
of services their
organization could
offer
049
EL SEGUNDO CITY COUNCIL MEETING DATE March 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION-
Consideration and possible action awarding contract to CJ Construction, Inc , for the 2001-
2002 Annual Contract for Curb and Sidewalk Repair - Project No PW 01 -23 — (Fiscal
Impact = ($45,000 00)
RECOMMENDED COUNCIL ACTION,
Recommendation — (1) Award contract to the lowest responsible bidder CJ Construction,
Inc , in the amount of $45,000 00, (2) Authorize the City Manager to execute the contract
on behalf of the City, (3) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION:
Since this work is an on -going annual contract, the City Council previously approved plans
and specifications for the annual contract for curb and sidewalk repair throughout the City.
After advertising the project for receipt of construction bids, the City Clerk on February 19,
2002, received and opened four (4) bids Staff contacted the references for CJ
Construction, Inc, and they were favorable CJ Construction, Inc, has successfully
completed similar projects
Staff recommends award of contract to the lowest responsible bidder, CJ Construction, Inc
The total cost of this project will not exceed $45,000 00
ATTACHED SUPPORTING DOCUMENTS
Bid results
FISCAL IMPACT
Operating Budget
$195,00000
Amount Requested:
$ 45,000 00
Account Number.
001 - 400 -4202 -6206
Project Phase.
Award of contract
Appropriation Required-
No
ORIGINATED BY A Q y.� DATE. February 26, 2002
Andres Santamana, Director of Public Works
REVIEWED BY
DATE
Mary Strenn, City RAa f" �24/Z
N \COUNCIL MARCH 06 02 (Tuesday 02126/02 800 AM)
7
050
`a
BID RESULTS
CJ Construction, Inc
Civil Works Corporation
3 EBS, Inc
4 Damon Construction Company
$62,07500
$76,05500
$76,40000
$100,90000
N \COUNCIL -MARCH 06 02 (Tuesday 02126/02 8 00 AM)
051
EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION.
Consideration and possible action on award of a three (3) year contract to Cal -Air, Inc , for
the retrofit/upgrade /maintenance of the Heating, Ventilation and Air Conditioning (HVAC)
systems for various City buildings (Fiscal Impact = $215,100 first year, $25,000 2 "d year,
$25,000 3rd year)
RECOMMENDED COUNCIL ACTION
Recommendation – (1) Award contract to Cal -Air, Inc, (2) Authorize the City Manager to
execute a Professional Services Agreement (contract) on behalf of the City and to extend the
contract for up to (2) additional one -year increments, per specifications and pricing in the
RFP , (3) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION-
On September 4, 2001, the City Council authorized staff to advertise an RFP for the
retrofit/upgrade /maintenance of the HVAC systems for City Hall, Police and Fire Stations,
Maintenance Facility, Library and Joslyn Center An RFP was advertised and on December
20, 2001, three (3) proposals were submitted
(Background & discussion continued on the next page )
ATTACHED SUPPORTING DOCUMENTS*
None
FISCAL IMPACT
Operating Budget, $215,100 (1s1 year), $25,000 (2nd year), $25,000 (3rd year)
Amount Requested. $215,100 (1 S1 year), $25,000 (2nd year), $25,000 (3rd year)
Account Number 405 - 400 - 0000 -6215, 001 - 400 - 2601 -6206
Protect Phase Award of contract
Appropriation Required, Yes in the 2nd and 3rd years
19�6y _ DATE* February 26, 2002
Andres Santamana, Director of Public Works
REVIEWED BY.
DATE
Z
Strenn,Ci #fter"—
N \COUNCIL MARCH 06 01 (Tuesday 02/26102 8 00 AM) 8
052
Background & Discussion (continued)
This project will provide for the repair and /or replacement of HVAC equipment for six (6)
City buildings After the equipment has been replaced, this contract will provide for the
maintenance of this equipment for three (3) years Some typical items to be repaired/
replaced are compressors, motors, ductwork, chillers, boilers, pumps, fans, evaporator
cods, cooling towers, and heating units
The proposals received showed
Contractor Retrofit/Upgrade Annual Maintenance
Cal -Air, Inc $190,06000 First Year $24,99600
Second Year $24,99600
Third Year $24,99600
Acco $200,351 00 First Year $58,89000
Second Year $58,89000
Third Year $58,89000
Siemens $252,06900 First Year $27,44400
Second Year $28,27200
Third Year $29,12400
Siemens, the company that currently provides low- energy consumption processes to the City,
has stated that they will adjust the energy savings costs for variations in energy consumption
due to modifications to energy consuming equipment, hours of operation, and other features
that could affect energy use
After review of the proposals, staff recommends that Cal -Air, Inc , be awarded the
retrofit/upgrade /maintenance contract
N \COUNCIL -MARCH 06 01 (Tuesday 02/26/02 8 00 A M )
05s
EL SEGUNDO CITY COUNCIL MEETING DATE March 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda
AGENDA DESCRIPTION
Monthly status report on Capital Improvement Program Projects - (No fiscal impact)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Receive and file, (2) Alternatively discuss and take other actions
related to this item
BACKGROUND & DISCUSSION-
This monthly report will provide the status of various projects approved in the Capital
Improvement Program The report will be updated on a monthly basis with input from other
impacted Departments
ATTACHED SUPPORTING DOCUMENTS.
1 Schedules
2 Project comments
FISCAL IMPACT None
Capital Improvement Program,
Amount Requested
Account Number
Project Phase
Appropriation Required.
ORIGINATED BY, 6 � 0. DATE- February 25, 2002
Andres Santamana, Director pf Public Works
REVIEWED BY*
Strenn
DATE
N \COUNCIL - MARCH \MONTHLY STATUS OF CIP PROJECTS (Monday 02125/02 8 00 AM) 9
U54
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065
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA
MEETING DATE- March 6, 2002
AGENDA HEADING Consent Agenc
Consideration and possible action for approval of the 2001/2002 vehicle and equipment
purchase in the amount of $320,348 89 Funds were approved and are available in the
2001/2002 Equipment Replacement Fund.
RECOMMENDED COUNCIL ACTION-
Recommendation — (1) Authorize staff to piggyback other governmental contracts such as the
State of California, County, City, Special Districts or solicit bids and award contracts to the
lowest responsible bidder, purchase designated equipment, and dispose of all identified
surplus vehicles and equipment at auction All money received from auction will be placed
back into the general or asset forfeiture funds as appropriate, (2) Alternatively discuss and
take other action related to this item
BACKGROUND & DISCUSSION
The 200112002 Budget identified 19 vehicles, 2 buses, 2 motorcycles, and 16 pieces of
equipment for replacement during this fiscal year As in past years, the Equipment
Maintenance Division and the staff from the Police, Fire, Park and Recreation and the Public
Works Departments have completed their evaluation of the vehicles and equipment as well as
each Department's needs The goal was to optimize the usage of the existing fleet, taking into
account the need for the vehicles, its age mileage, and repair record Only after determining
that the existing vehicles and /or equipment could no longer meet the needs of the Department
did the staff recommend the replacement of these units This evaluation resulted in the re-
assignment of one (1) unit, the replacement of five (5) vehicles, three (3) pieces of equipment
and one (1) bus, providing a good overall balance to the City's fleet
ATTACHED SUPPORTING DOCUMENTS-
Equipment schedule
FISCAL IMPACT-
Operating Budget $320,34889
Amount Requested. $320,34889
Account Number 601 -400- 0000 -8105 ($294,240 00)
001 - 400 - 4202 -8104 ($ 26,108 89)
Project Phase Annual Purchase
Appropriation Required: No
BY:
Andres Santamaria, Director of Public Works
REVIEWED BY, n
Strenn,
DATE February 26, 2002
DATE:
N \COUNCIL -MARCH 06 03 jluesday 02 -26 02 8 00 A M) 10
ii66
Discussion (continued)
Ong Repl
Unit Number Model/ Date/ Recommendation
& year Curr Miles /hours
4314 P/D 1993 Ford 2001102
Replace this 1993 sedan with a like unit, the unit
Taurus 76,000
will be purchased from a used resale dealership
The existing unit will be transferred to
Non - Department (pool car) to replace the
existing pool car unit 1117 1990 Ford
Tempo unit 1117 to be sold at auction
Cost $24,000
4312 P/D 1993 Ford 2001/02
Replace this 1993 sedan with a like new unit
Taurus 76,000
The unit will be purchased from a used
Resale dealership The existing unit will be
kept in service and used as a back up unit
for the Police Department
Cost $24,000
4374 PD 1994 Buick 2001/02
Replace this vehicle with a leased or used vehicle
Regal 98,000
from a resale dealership, like unit
The existing unit to be sold at auction
Cost $24,000
2651 Str 1980 Ford truck 2001/02
Replace this 1980 Ford Dump Truck with new like
Dump Truck 120,000
unit The existing unit will be sold at auction
Cost $90,000
2609 Str 1990 Ford truck 2001/02
Replace this 1990 Ford Pick up truck with a new
75,000
like unit The existing unit will be sold at auction
Cost $28,500
2525 W/D 1989 Igersoll -Rand
Replace this unit with new like 49 HP engine
Compressor 2000/01
or under unit Existing unit to be sold at auction
13001-1r,
Cost $18,000
2510 WD 1978 Ford 1998/99
Replace this 1978 Ford Boom (Crane) Truck
Boom Truck 8000 ml
with a new like unit The existing unit to be sold at
auction Cost $26,108 89
6471 P &R 1993 Ford 2001/02 Replace this bus with a new like unit
Bus 81,000 Existing unit to be held over for service
for additional Park and Recreation programs
Cost $59,740
N =UNCIUMARCH 06 VEHICLE REPLACEMENT ADDITION
067
6404 P &R 1983 Ford 2001/01 Replace this unit with anew like unit
Pick up 119,000 Existing unit to be sold at auction
Cost $26,000
PD = Police Dept, FD = Fire Dept.. WD = Water Div., WWD = WasteWater Div .
EM = Equipment Maintenance Div, Str Div = Street Div, P &R = Parks & Rec.
EG = Engineering Division
N =UNCIUMARCH 06 VEHICLE REPLACEMENT ADDITION
068
EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION'
Consideration and possible action regarding the approval of funding for the relocation of the El
Segundo Community Cable Studio Office to temporary office facilities for duration of ESHS
Building K construction contract
RECOMMENDED COUNCIL ACTION:
1 Approve one -time funding of $5,082 78 for the 12 month rental of mobile office unit
from Williams Scotsman Inc
2 Approve one -time funding of $1,515 50 for the 12 month rental of container for
storage from Martin Container, Inc
3 Approve one -time funding of approximately $4,000 for electrical service installation
for temporary office trailer
4 Approve funding of approximately $2,000 for telephone /network service transfer to
temporary office trader
5 Approve one -time funding of $5,000 00 for cable transmitting modulator upgrade
6 Alternatively, discuss and take other action related to this item,
BACKGROUND & DISCUSSION:
The ES Community Cable Studio is located in the ESHS building due to undergo major
reconstruction under the Measure E bond passed on November 7, 2002 To continue
operation during the construction, the cable office /studio must relocate to temporary office
space during the length of contract Note the cable relocation allocation is dependant upon
construction completion on time Additional appropriations may be required if the ESUSD
contractor(s) and /or construction falls behind schedule
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget:
Amount Requested: $17,00000
Account Number- 001 -400- 6601 -5204
Project Phase:
Appropriation Required- X Yes _ No
ORIGINATED•
Pai.,O7ool4,`ICable Program Manager
Recreation & Parks Director
City Manager
DATE:
/zG /z-
11
EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002
AGENDA ITEM STATEMENT AGENDA HEADING. Consent
AGENDA DESCRIPTION Consideration and possible action regarding Contract Amendment for
Custodial Services at Urho Saari Swim Stadium — Coastal Cleaning
RECOMMENDED COUNCIL ACTION: 1 Approve Contract Amendment 3 - 2763, 2 Alternatively,
discuss and take other actions related to this Item
BACKGROUND & DISCUSSION: Council approved a budget request for custodial maintenance
service at the Plunge in the FY01 /02 budget Coastal Cleaning Is currently contracted to
maintain the Recreation and Parks Department facilities and the Main Library This company
has done a fine job for the city since being awarded the contract in 2000 Staff requested a
quote from the owner, local resident Alex Abed in January 2002, for three (3) days per week
service as an amendment to the original contract Coastal Cleaning did a clean up of the
facility to determine how much time it would take to accomplish the tasks outlined in the scope
of work (see attachment)
The company has determined that they can accomplish the task on a three day per week
schedule for $945 per month, which Includes all paper products and cleaning supplies
This amount will be within the budget requested for this project of $15,000 per year
The company will remove the rubberized decking and clean the concrete pool deck once to
determine a quote for that service, which they recommend doing 4 times per year for a time
and materials fee to be determined An estimated amount of $3,000 has been added to
this request to cover anticipated expenses for the deck cleaning
ATTACHED SUPPORTING DOCUMENTS. Contract Amendment and Scope of work
FISCAL IMPACT:
Operating Budget. $15,000
Amount Requested: $9,700
Account Number: 001 -400- 5203 -6206
Project Phase.
Appropriation Required: _Yes x No
Greg JoNNsolp, Recreation and Parks Director
DATE*
Mary Sf inn, City Manager
070
12
THIRD AMENDMENT TO
AGREEMENT NO. 2763 BETWEEN
THE CITY OF EL SEGUNDO AND
COASTAL CLEANING
THIS THIRD AMENDMENT ( "Amendment ") is made and entered into this I st day of
March 2002, by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation existing under the laws of California ( "CITY "), and COASTAL CLEANING
( "CONTRACTOR ")
Pursuant to Agreement No. 2763 ( "Agreement "), executed by the parties on or about March
1, 2002 1 1 is amended to read as follows:
"SCOPE OF SERVICES. Consultant agrees to perform the services set forth in attached
Exhibit "A," which is incorporated herem by reference. Consultant represents and warrants
that it has the qualifications, experience and facilities to properly perform these services in a
thorough, competent and professional manner and will at all times during the term of this
Agreement possess valid licenses as required by law including, without limitation, a valid
El Segundo Business License. Consultant will begin its performance under this Agreement
on February 20, 2002. Consultant will complete each of the tasks in Exhibit A to the City's
satisfaction. If the City is not satisfied with such services, the Contractor will work on the
matter until the City approves of the service. Further, Contractor will complete the services
set forth in Exhibit A strictly according to the listed schedule The term of the Contract will
be for the time listed in the attached schedule or as otherwise agreed by the parties The
City agrees to pay Consultant $945 per month for these services."
The attached Exhibit "A," which is incorporated by reference, adds to CONTRACTOR'S
Scope of Services in the Agreement
3. This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together shall constitute one instrument executed on the same date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement No.
2763 will remain the same.
[Signatures on following page]
071
CITY OF EL SEGUNDO,
a general law city
Mary Strenn.
City Manager
ATTEST.
Cindy Morlesen,
City Clerk
APPROVED AS
Mark D. Hen*l
m
Karl H ' Berger,
Assistant City )
COASTAL CLEANING
President
072
SCOPE OF WORK
CUSTODIAL MAINTENANCE AGREEMENT
COASTAL CLEANING
3 Times Weekiy General Cleaning Urho Saari Swim Stadium
Sunday /Monday Tuesday/Wednesday Friday /Saturday
After 9 00 p.m. or before 6.00 a m the following day - Monday - Friday
After 4 00 p m or before 7 00 a m the following day - Saturday or Sunday
Some lobs that are in the bleacher area can be done at other times when there are no people in
these two areas
Daily Service General Cleaning
a Empty wastebaskets and replace plastic liners
b Clean tables and dust, benches, window sills, blinds, baseboards, office equipment,
furniture and ledges
c Sweep all concrete, wood or the floors (not deck flooring)
d Scrape gum or other debris from all floor surfaces (as needed)
e Spot mop spills from all floor surfaces
f Clean and sanitize drinking fountains
g Clean and remove budding graffiti (as needed)
Daily Service Restrooms /Locker Rooms
a Clean restroom sink fixtures and chrome fittings
b Clean and refill all restroom dispensers
c Spot wash restroom walls and dispensers (as needed)
d Remove all mold or soap scum from walls and shower dividers
e Sanitize and wash down all floors
f Clean all mirrors
g Refill all towel and toilet paper dispensers
h Sanitize toilet seats and urinals
i Empty and clean waste containers and replace plastic liners
Empty sanitary napkin containers and replace liners as needed
k Place deodorizers in urinals (as needed)
I Keep urinals descaled (as needed)
m Replace room deodorizer (as needed)
n Clean telephone receivers
Weekly Service General Cleaning
a Mop all floors and stairs
Monthly Service
a Clean all windows and glass on display cases
QuarterlV
a Clean and scrub tiles under floor mats on pool deck
073
03 -06 -02 16:58 NEW GROUP LLC rD- 3103220889 P01 /01
NEW
GROUP 1 -t.c
LLLLL66L
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LLLLLLII
March 6, 2002
Honorable Mike Gordon, Mayor
City Council Members
City of El Segundo
350 Main Street
El Segundo, CA 90245
Re Proposed El Segundo Corporate Campus
Mayor and Council Members-
im ti`,? —b F'n fl: 59
Via Fax (310) 615 -0529
I am writing to show my support for the proposed El Segundo Corporate Campus As a business
person with substantial investments in El Segundo, I am very encouraged by the display of
confidence in the future of our community that this project represents.
Our General Plan is intended to bring guidance and foresight to the land use decisions of the city
It has been crafted over many years with input from all sectors of our community The proposed
El Segundo Corporate Campus has been thoughtfully and conscientiously designed to meet the
requirements and aspirations of this General Plan The environmental review has been thorough
and the project's impacts have been well documented and analyzed The project has undergone a
rigorous public review process which should not now be undermined to serve the selfish interests
of a few
Please seize this opportunity to reaffirm your support for this outstanding project for our city
Such an opportunity, particularly in these uncertain times, may not present itself again
Sincerely,
Bill Crigger
F0. Box 2107 Malibu, Calitomia 90265 -7107 T(310) 317 -6754 F(310) 417 -6764 tmad mmlbox(a)new• group corn
Leif � 2A(
March 5, 2002
The Honorable Michael Gordon
Members of the City Council
City of El Segundo
350 Main Street
El Segundo, CA 90245
Honorable Mayor, Distinguished Council Members-
In the matter of the proposed El Segundo Corporate Campus- I conveyed my thoughts
in person at the January Council meeting, but am unable to be present this evening.
The tactics of delay, obfuscation and sheer strong - arming on the part of the Kilroy Group
are appalling. Their efforts, if successful, would deprive El Segundo of an exciting,
carefully planned and forward - looking project, which will benefit the City immediately,
and into the future
Kilroy's motives should be of special concern to all El Segundo residents, coming as they
do from a major developer of dense office projects in El Segundo (who recently
announced the departure of his corporate offices to another city) Are they anything but
a transparent effort to block potential competition for Kilroy's own large buildings - --
even if it means denying the City a new source of income and major benefit to its
children of a new sports field?
Shame on the Kilroy minions'
Sincerely,
anie . Merr 7erritt,
By Daniel J Pres