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2002 MAR 06 CC PACKETAG E N DA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days Drior to the meeting and thev do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, MARCH 6, 2002 — 5:00 P.M. Next Resolution # 4247 Next Ordinance # 1346 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, It sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Hill v City of El Segundo, United States District Court (Central District) D C CV- 98- 01463LGB 2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo Los Angeles Superior Court Case No BC267404 3 Glover v City of El Segundo, LASC No YC 039465 4 City of El Segundo v Stardust, LASC No YC 031364 5 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC 040688 6 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(b) 6 1 7 City of El Segundo v California Department of Transportation, et al LASC No BS051651 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None SPECIAL MATTERS — None Lz AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, MARCH 6, 2002 — 7:00 P.M. Next Resolution # 4247 Next Ordinance # 1346 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Cindy Mortesen, City Clerk PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS — ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed 0 3 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Consideration and possible action regarding approval of conceptual design for Camp Eucalyptus (645 California Street). Recommendation — (1) Receive presentation and accept recommendation from Recreation and Parks Commission for the Camp Eucalyptus conceptual design, (2) Alternatively, discuss and take other action related to this item 2. Consideration and possible action regarding the adoption of a resolution stating policies and procedures for naming and dedicating City facilities. Recommendation — (1) Adopt resolution, (2) Alternatively, discuss and take other action related to this item E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 3. Warrant Numbers 2523388 to 2523652 on Register No. 10 in the total amount of $626,733.29 and Wire Transfers from 02/09/2002 through 02/22/2002 in the amount of $1,013,843.80. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 4. City Council Meeting Minutes of February 5, 2002 and February 19, 2002. Recommendation — Approval G 4 5. Consideration and possible action regarding annual approval of funding prior year Fund Balance Reservations, Designations, and Continuing Appropriations. Recommendation — (1) Approve funding FY 2000 -2001 reservations, designations, and continuing appropriations in the FY 2001 -2002 Budget (2) Alternatively, discuss "and take other action related to this item 6. Receive and file list of next steps prepared by staff relating to potential promotional, economic, legislative and other support for local businesses in response to issue raised at Town Meeting of January 30, 2002 by local businesses where businesses discussed the challenges faced as a result of the recession and the Seutember 11. 2001 attacks. Recommendation — (1) Receive and file 7. Consideration and possible action awarding contract to CJ Construction, Inc., for the 2001 -2002 Annual Contract for Curb and Sidewalk repair — Project No. PW 01 -23 (fiscal impact $45,000.00). Recommendation — (1) Award contract to the lowest responsible bidder CJ Construction, Inc , in the amount of $45,000 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively, discuss and take other action related to this item 8. Consideration and possible action on award of a three (3) year contract to Cal -Air, Inc., for the retrofit/upgrade /maintenance of the Heating, Ventilation and Air Conditioning (HVAC) systems for various City buildings (fiscal impact $215,100 first year; $25,000 second year; $25,000 third year). Recommendation — (1) Award contracts to Cal -Air, Inc, (2) Authorize City Manager to execute a Professional Service Agreement (contract) on behalf of the City and extend the contract for up to two (2) additional one -year increments, per specifications and pricing in the RFP , (3) Alternatively, discuss and take other action related to this item 9. Monthly status report on Capital Improvement Program Projects (no fiscal impact). Recommendation — (1) Receive and file, (2) Alternatively, discuss and take other action related to this item 0 5 10. Consideration and possible action regarding approval of the 2001/2002 vehicle and equipment purchase in the amount of $320,349.89. Funds were approved and are available in the 200112002 Equipment Replacement Fund. Recommendation — (1) Authorize staff to piggyback other governmental contracts such as the State of California, City, Special District or solicit bids and award contracts to the lowest responsible bidder, purchase designated equipment, and dispose of all identified surplus vehicles and equipment at auction All money received from auction will be placed back into the general or asset forfeiture funds as appropriate, (2) Alternatively, discuss and take other action related to this item 11. Consideration and possible action regarding approval of funding for the relocation of the El Segundo Community Cable Studio Office to temporary office facilities for duration of ESHS Building K construction contract. Recommendation — (1) Approve one -time funding of $5,082 78 for the 12 month rental of mobile office unit from Williams Scotsman Inc, (2) Approve one -time funding of $1,515.50 for the 12 month rental of container for storage from Martin Container, Inc , (3) Approve one -time funding of approximately $4,000 for electrical service installation for temporary office trader, (4) Approve funding for approximately $2,000 for telephone /network service transfer to temporary office trader, (5) Approve one -time funding of $5,000 00 for cable transmitting modulator upgrade, (6) Alternatively, discuss and take other action related to this item 12. Consideration and possible action regarding Contract Amendment for Custodial Services at Urho Saari Swim Stadium — Coastal Cleaning. Recommendation — (1) Approve Contract Amendment 3 -2763, (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA NEW BUSINESS — F. REPORTS — CITY MANAGER — NONE G. REPORTS — CITY ATTORNEY — NONE H. REPORTS — CITY CLERK — REPORTS — CITY TREASURER — NONE J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — 6 0 6 Council Member Gaines - Council Member Wernick - Mayor Pro Tern Jacobs - Mayor Gordon - PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — In memory of Margaret Tucker CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq) for the purposes of confernng with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or confemng with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p m, December 18, 2001 under °Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT— POSTED: DATE February 28, 2002 TIME , �A M NAME 0 7 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: March 6, 2002 AGENDA HEADING: Committees, Boards and Commissions AGENDA DESCRIPTION. Consideration and possible action regarding approval of conceptual design for Camp at 645 California Street (1) Receive presentation and accept recommendation from Recreation and Parks Commission for the Camp Eucalyptus conceptual design, (2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION: The City Council on November 20, 2001, awarded a design contract to Frank Glynn Architect, A I A for the design of Camp Eucalyptus On February 20, 2002, the Recreation and Parks Commission reviewed and unanimously approved the conceptual design with the recommendation that the design be sent to the City Council for approval Architect within $205,000 budgeted amount for project Once approved, the final plans will be prepared Bid amounts to be determined ATTACHED SUPPORTING DOCUMENTS: Design concept presentation by SAGA Studio of Architecture FISCAL IMPACT None at this time Capital Improvement Program* Amount Requested, Account Number- Project Phase: Greg Approval of Conceptual Plans No of Recreation and Parks DATE: February 27, 2002 /z N \COUNCIL - FEBRUARY 05 05 (Tuesday W/29= 100 PM) C 8 1 SAGO T U D 1 0 206 west grand avenue elsegundo california 90245 A R C H I T E C T U R F G R A N D A V E N U E City of El Segundo Parks and Recreation Commission Meeting 20 February 2002 CAMP EUCALYPTUS — PROJECT INFORMATION Site Location Property Size Area enclosed by fence Area of Proposed Building Height of Proposed Building Multi- purpose Room Dimensions Program Elements: Multi- purpose Room Storage Room Accessible Bathrooms Lockers Kitchenette Display Case Outdoor Activity Area 310 3220022 641 California Street 117 1' x 141 05'= 16,517 s.f +/- 93'x 141'= 13,113 s f 1,507 s f 16' -6" to peak of roof 25' x 37' x 10' clear height 1,050 s f 25' x 37' x 10' clear height 1,050 s f Multi- purpose room is divisible into two 475 s f and 575 s f 205 s f 2 24 300sf 0 9 M PM 4 4 m o pI z wg2 EMI$ m 0 n n M C IFO hk ST ET A -0.3 RJR. - If S i G A zoa wESI 6R... AVER.. El R..U... CAIIF.D.- ..S.s ]ID aiz oo33 GA[a3S Cazx STUDIO OF ARCHITECTURE ON oHAND AVE. UE 010 �r 8 4� a A -1.1 a :..ERR, � mmmmm b Aw" Is" 11111111111:11M Ong A -1.1 :..ERR, S A G A ... NEST DNA.. AVENGE EL BE...00 CAIi.OR... .03•e ]10]]]0033 s/. %]3x6]33 STUDIO OF ARCHITECTURE ON DRANO AVENUE il11 Z A sm 4y y 1 m y FZ P 4 11 <m g -A �_ W UT.- -- 6 -2.1 S A G A' 205 WEST DRANO AVENUE EL SEGUNDO CALIFORNIA 90343 310f230032 FAF]]3EJ22 STUDIO OF ARCHITECTURE ON pRANO AVENUE X12 EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Boards and Commissions AGENDA DESCRIPTION' Consideration and possible action regarding the adoption of a resolution stating policies and procedures for naming and dedicating City facilities RECOMMENDED COUNCIL ACTION: 1) Adopt resolution, 2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION. Last November, during a joint meeting of the El Segundo City Council and the El Segundo Recreation and Parks Commission, the City Council requested the Commission to develop and forward a recommended policy regarding the naming and dedication of City facilities On February 20, 2002, the Recreation and Parks Commission took action to recommend such a policy, as stated on the attached Resolution The recommended policy seeks to formalize the following with respect to the naming and dedication of City facilities ➢ A definition of the types of facilities covered by the resolution, ➢ Establishment of specific criteria to be utilized when naming or dedicating a City -owned facility, ➢ Identification of a specific process to be followed when naming or dedicating a City - owned facility (Please see attached page marked "Discussion and Action ") ATTACHED SUPPORTING DOCUMENTS: A Resolution adopting policies and procedures for naming and dedicating City facilities FISCAL IMPACT: None Operating Budget. Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No ORIGINiT n. DATE: February 2b, 2UUZ Grecy oh on, Director of Recreation and Parks t-71L 013 K Discussion and Action (con't): In general, the recommended naming and dedication policy seeks to formalize current practices with respect to naming buildings and other facilities For example, when naming a facility, a beginning emphasis would be placed on common sense attributes, such a geographic location and neighborhood However, the policy also provides for those instances in which the initial criteria are unworkable In such cases, the Commission and /or City Council may seek to recognize an individual, a theme or other symbolic and /or historical criteria that is not now apparent Should the City seek to name a facility after an individual, the policy states that "consideration may be given to naming facilities after significant personages who made prominent contributions to the City's community " If approved by the City Council, the resolution would direct the City Manager to implement the policy through administrative policies and procedures 014 RESOLUTION NO. A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL ADOPTING POLICIES AND PROCEDURES FOR NAMING AND DEDICATING CITY FACILITIES. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds and declares as follows A Naming City buildings, parks, and other facilities serves a public interest by recognizing important landmarks, locations, or persons This assists the public not only in identifying and visiting these places, but also promotes civic pride B In order to facilitate that manner in which public facilities may be named, the City Council believes that it should set forth the guidelines for identifying facilities that should be named and the manner in which names may be selected SECTION 2 The public facilities affected by ibis Resolution are as follows A Buildings City -owned facilities used for City administration or other City business Such facilities include, without limitation, the Civic Center, City Council Chambers, Police Facility, Fire Facility and Communications Center and Library B Support Facilities City -owned facilities that support field operations Support facilities include, without limitation, the corporation yard and water and wastewater pump stations C Parks City -owned facilities utilized as recreation or open space sites and trail areas Park sites included developed and undeveloped park areas, designated open space areas and park amenities D Recreation Facilities and Amenities City -owned facilities used primarily for sports, recreation and leisure activities, including, without limitation, the Joslyn Center, swim stadium, aquatic facilities. teen center, roller hockey rink, skate park, beach property, athletic fields, tennis/basketball/handball courts. lawn bowling space, community centers, gazebos and meeting rooms. SECTION 3 City facilities will be named pursuant to the following guidelines A Names given to facilities will provide easy and recognizable references for City residents, corporate citizens and other visitors Such names should generally reflect the facility's geographic location (such as a major street, Page 1 of 4 0 1 5 location, neighborhood) or the City's name if the facility serves the entire population B In certain, unusual, circumstances, where names reflecting the geographical location or the City are unworkable, names may reflect topography, notable flora, or historical precedent Under extraordinary circumstances, consideration may be given to naming facilities after significant personages who made prominent contributions to the City's community SECTION 4 Facilities will be dedicated as follows A After a recommendation from the Recreation & Parks Commission on the name for a particular facility, the City Council will take action to dedicate that facility at a regularly scheduled meeting B Following the City Council's action, the City Manager, or designee, will install a plaque on the facility which includes the following I Facility name, 2 Dedication date, 3 Names of all city councilmembers at the time of dedication, 4 Names of the Mayor and Mayor Pro Tern at the time of the dedication, 5 Name of the City Manager at the time of the dedication and the name of the City Manager in office when the project was budgeted, 6 Name of the Department Head primarily responsible for operating the facility at the time of the dedication, and 7 Additional information determined by City Council action at the time of naming the facility C If a plaque currently exists on a building or facility being named or dedicated, that plaque will be retained and appropriately displayed SECTION 5 The City may name facilities using private funding on the following basis A The Recreation & Parks Commission may consider requests by residents or business enterprises located within the City to name public facility B The Recreation & Parks Commission will consider these requests as follows Page 2 of 4 0 ] 6 I The request will specifically state how such naming complies with Section 3 of this Resolution, 2 The proposal will include a funding mechanism to offset the City's cost of installing and maintaining a plaque or other form of naming the facility. C The costs of installing and maintaining the plaque, or other form of memorial, will be established by the City Manager. or designee SECTION 6 The City Manager, or designee, is directed to implement this Resolution through administrative policies and procedures SECTION 7 The City Clerk is directed to certify the passage and adoption of this Resolution, enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted SECTION 8 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this _ day of 2002 ATTEST Cindy Moriesen, City Clerk J APPROVED A Mark D Hensb C Karl H Berger, Assistant City t Mike Gordon, Mayor 017 Page 3 of 4 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) 1, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2002, and the same was so passed and adopted by the following vote AYES - NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of .2002 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) Page 4 of 4 018 0 c m 2cC 4 O � 2 y F W 2 �3 � o u Ft o 0 W � W W D D D o v v v a g s e z o � 8 LL ? m tl y W H y v $ U E $ N W � bbb g 2 W N n P $ yq$ 20i OO�F�a nm �1 W S WUZ z E O "�Y $H c rR=�w�'�pGGS'2� C, y g u qq u 1 j H N y U w n m m E €* E "ds�'z� - °X3N o m R p8 cW� � 2 �pww d�8o ^�t`�u�86 '�' K2 Z F m goo W a ,a e zWU'N ��ffag�s� =W�8w� m° o g = " °e Ba.g Ki 99 2 N Us m Ed o W a of � pj II C LL N U 3 Imi CU 1' 4 a y � N � G f U S CC L #W 2 � S $ w � y z m W y z s 2 LL 0 0 v W II K Al 0 N 019 3 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 2/9/2002 THROUGH 02/22/2002 Date Payee Amount Description 2113/02 Union Bank 38,570 57 PGC -El Segundo, LLC payroll 2/14/02 Employment Development 34,275 90 State Taxes PR 17 2/14/02 IRS 169,546 08 Federal Taxes PR 17 2/11102 Pitney Bowes 10,000 00 Postage meter 2/11/02 West Basin 728,404 72 H2O payment 2/13/02 Health Comp 1,03546 Weekly claims 2/8 2119102 Federal Reserve 15000 Employee Savings Bonds EE 2/19/02 Federal Reserve 45000 Employee Savings Bonds 1 2/20/02 Health Comp 24627 Weekly claims 2/13 2/09- 2/22/02 Workers Comp Acbvity 31,164 80 SCRMA checks issued DATE OF RATIFICATION: 03/06102 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by 1,013,843 80 0 Da e .21-26-b )- Date 2� Date 1,013,843.80 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 020 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 5, 2002 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER - Mayor Gordon at 5 00 p m ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick Present Present — arrived at 5 50 p m Present Present Present The City Attorney announced that after the posting of the agenda he received a letter from legal counsel for Citizens Against Gridlock in El Segundo and Kilroy Realty notifying the City that pursuant to the Public Resources Code that a legal action was being commenced against the City based upon the City's approval of the Corporate Campus Project The City Attorney recommended that pursuant to Government Code Section 54954 2 (b) (2) that the Council add this matter to the Closed Session under Government Code Section 54956 9 as it is necessary to receive Council direction on this matter immediately The Council voted 4 -0 -1 to add this matter to the closed session agenda Council Member Wernick abstained due a potential conflict of interest CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Glover v City of El Segundo, LASC No YC 039465 2 City of El Segundo v Stardust, LASC No YC 031364 3 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC 040688 4 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(d) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1 - matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None MINUTES OF THE REGULAR CITY COUNCIL MEETING FE$RUARY 5, 2002 PAGE NO 1 , CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None SPECIAL MATTERS — None Council adjourned to open session at 6 55 P M MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 2 022 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 5, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7 00 p m INVOCATION — Reverend Steve Sanchez of Hope Chapel PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS — (a) Mayor Pro Tern Jacobs presented a proclamation observing the 40th anniversary of the Guaymas-El Segundo Sister City Association to be presented to Mayor Bernardino Cruz by delegates to Guaymas, Mexico ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Mark Olsen, Southern California Edison, presented Council with tips for Storm safety Jan Cruickshank, resident, spoke regarding item number 18, the approval of an amendment to an alcohol license for a Main Street Restaurant Barbara Briney, resident, spoke on behalf of the run for education A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 3 023 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration of design concept and bidding for Freedom Park Memorial Judy Andoe, Recreation and Parks Department, gave a report MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to approve the Freedom Park Memorial design concept and authorize staff to bid the design for the Freedom Park Memorial MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Consideration and possible action regarding changing the current Management Services at "The Lakes at El Segundo" Golf Course Greg Johnson, Director of Recreation and Parks, gave a report MOVED by Council Member Gaines, SECONDED by Mayor Gordon, to approve the Commission's recommendation and direct staff to begin negotiations with American Golf and develop a transition plan for management services with the successful firm MOTION PASSED BY ATHE FOLLOWING VOICE VOTE. AYES: COUNCIL MEMBERS GORDON, GAINES, JACOBS AND MCDOWELL, NOES: COUNCIL MEMBER WERNICK. 4/1 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 3 Approved of Warrant Numbers 2522584 to 2523043 on Register No 8 in the total amount of $2,296,414 05 and Wire Transfers from 01/0512002 through 01125/2002 in the amount of $931,701 84 and authorized staff to release, ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers Approved City Council meeting minutes of January 15, 2002 5 Approved the purchase and installation of an additional 128 Tyron wheel bands Tyron is the manufacturer and sole vendor of the product therefore no bid would be required Funds for the purchase have been made available through the California Law Enforcement Program (CLEEP) grant Cost of the equipment not to exceed $5,150 00, which is in addition to the $10,000 00 previously spent 6 Received and filed Status Report on Capital Improvement Program Projects — (No fiscal impact) MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 4 U24 7 Awarded Contract No 2970 to Falcon Fuels for a period of three years, through September 30, 2005, authorized the City Manager to extend the contract for up to three additional one -year increments, per specifications and pricing in the invitation for bid, authorized the issuance of a blanket order to Falcon Fuels not to exceed the budgeted amount approved each fiscal year for gasoline and diesel fuel requirements, and authorized issuance of annual purchase orders (contract) for the purchase of gasoline and diesel fuel for City fleet vehicle use 8 Adopted plans and specifications for Park Vista Senior Housing Deck Resurfacing and Waterproofing (615 East Holly Avenue estimated cost $175,000 00 and authorized staff to advertise the project for receipt of construction bids 9 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 10 Awarded Contract No 2971 in the amount of $296,000 00 to Denboer Engineering and Construction, Inc , for the rehabilitation of Sanitary Sewer Pump Station No 5 (737 Center Street) and incidental project costs — Project No PW 01 -15 — Approved Capital Improvement Program , authorized the City Manager to execute the contract on behalf of the City, and authorized $58,000 00 for construction management and construction contingencies (fiscal impact $354,000 00) 11 PULLED FOR DISCUSSION BY MAYOR GORDON 12 PULLED FOR DISCUSSION BY MAYOR GORDON 14 Approved request by Barbara Briney, "Run for Education" Director, for the same support and assistance, including waiving of fee for City services, given by the City in previous years, for this year's 10`h Annual "Run for Education " This event is sponsored by the El Segundo Council's of PTA's, and the El Segundo Unified School District, to be held on Saturday, March 9, 2002 at 8 00 a m , starting and finishing on Main Street in front of El Segundo High School provided the event meets all applicable City requirements 15 Approved request by Laura Clark, El Segundo Little League Ceremonies Coordinator, for City approval to close certain City streets for the Little League annual opening day parade from 9 00 a m to 11 00 a m , Saturday, March 2, 2002, and waiver of all associated fees provided the event meets all applicable City requirements 16 Accepted a $50,000 California Defense Retention Matching Grant from the State of California — Technology Trade and Commerce Agency, Office of Military Base Retention and Reuse (Fiscal Impact — an additional $50,000) The City Manager was previously authorized to sign acceptance forms 17 PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL AND DUE TO A POSSIBLE CONFLICT BY MAYOR GORDON MOVED by Council Member McDowell, SECONDED by Council Member Wernick, to approve consent agenda items 3, 4, 5, 6, 7, 8, 10, 14, 15 and 16 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 5 025 CALL ITEMS FROM CONSENT AGENDA 9 Approve Change Order No 2 for $18,289 80 to Belaire -West Landscape, Inc , for Freedom Park (800 Washington Street and 501 Manposa Avenue) Improvements — Approved Capital Improvement Program — Project No PW 01 -02 (Change Order amount $18,28980) MOVED by Council Member Wernick SECONDED by Council Member Gaines to approve consent agenda item 9 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11 Approve Letter of Agreement (LOA) No 2972 between the City of El Segundo and the Metropolitan Transportation Authority (MTA) for MTA grant funding for the Douglas Street Gap Closure /Railroad Grade Separation Project — (Grant amount $9,233,000 00) and authorized the Mayor to execute on behalf of the City 12 Consideration and possible action regarding approval of a Fund Transfer Agreement No 2973 between the City of El Segundo and the State of California (Caltrans) regarding Transportation Community System Preservation (TCSP) grant funds for the Douglas Street Gap Closure /Railroad Grade Separation Project (grant amount $138,615 00) and authorized the Mayor to execute on behalf of the City 13 Authorized the Mayor to execute and submit the Application No 2974 to the California Public Utilities Commission (PUC) for the construction of the Douglas Street Grade Separation Protect — (no fiscal impact) MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve consent agenda items, 11, 12 and 13 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 17 Consideration and possible action regarding use of Proposition C transit funding for expansion of the Downtown El Segundo Lunchtime Shuttle Program to include an Imperial Avenue route MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve transferring funding of $42,200 for the Downtown Shuttle Program south of Imperial, approved by the Council on November 20, 20021, from Proposition A to Proposition C MOTION PASSED BY BY THE FOLLOWING VOICE VOTE: AYES: COUNCIL MEMBERS JACOBS, GAINES, MCDOWELL AND WERNICK. MAYOR GORDON NOT PARICIPATING DUE TO A POSSIBLE CONFLICT. 4/0/1 NEW BUSINESS — 18 Consideration and possible action regarding an amendment to an existing Alcoholic Beverage Control (ABC) license for alcohol sales of beer and wine for on -site consumption (Type 41 -On -Sale Beer and Wine) in the sidewalk dining area at Chef Hannes Restaurant located at 411 1/2 Main Street. (EA No 557 and AUP No 01 -2) Applicant Johannes Kraschitzer —Chef Hannes MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 6 02G MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to determine that the City does not protest the issuance of an amendment to an existing ABC license for the sale of beer and wine at 411 '/� Main Street (Chef Hannes) MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: COUNCILMEMBER JACOBS, GORDON, GAINES, AND MCDOWELL, NOES: COUNCILMEMBER WERNICK. 4/1 F. REPORTS — CITY MANAGER — NONE G. REPORTS — CITY ATTORNEY — Reported that the City Council prior to adjourning to closed session took action to add to the closed session agenda a discussion regarding a threat of litigation it had received from Citizens Against Gridlock in El Segundo and Kilroy Realty The Council has directed the City Attorney's Office to communicate with Corporate Campus about the provisions of defense and indeminity to the City relating to the lawsuit H. REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — spoke about the ICRMA governing board item, returning monies to the City of El Segundo Council Member Gaines — spoke regarding the MAX buses Council Member Wernick — requested Council to entertain the Idea of a Veterans Memorial Mayor Pro Tern Jacobs — spoke regarding the upcoming trip to Guymas Mayor Gordon — spoke regarding the Town Hall Forum Requested to agendize for a future meeting a presentation by Aubrey Turnik, Candle Corp PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed BIII Scheckler, Premier Golf, requested that the current employees at the golf course are considered in the transition to the new management Jan Cruickshank, resident, requested Information on where the ABC will have the public hearing MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 7 027 Mark Rener, resident, spoke regarding the Police Department raid on Scoops MEMORIALS - Lynn Sperry, resident and member of the El Segundo Volunteer Corps CLOSED SESSION -NONE ADJOURNMENT - at 8 04 P M Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 8 0 08 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 19, 2002 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5 00 p m ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present CLOSED SESSION: The City Council {roved Into a closed session pursuant to applicable law, Including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Hill v City of El Segundo, United States District Court (Central District) D C CV -98- 01463LGB 2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo Los Angeles Superior Court Case No BC267404 3 Glover v City of El Segundo, LASC No YC 039465 4 City of El Segundo v Stardust, LASC No YC 031364 5 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC 040688 6 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(d) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1 - matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None SPECIAL MATTERS — None Council adjourned to open session at 6 55 P M MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 19, 2002 PAGE NO 1 0 2 9 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 19, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7 00 p m INVOCATION — Clerk Mortesen PLEDGE OF ALLEGIANCE — Council Member Nancy Wernick PRESENTATIONS — (a) Council Member Kelly McDowell presented Commendations to Scott Lidman, Michael Levey, Michael Considine, Melody Nava and Martina Guilfoil to recognize their courageous efforts which saved the life of Charles Sanderson on January 12, 2002 at The Lakes of El Segundo (b) Mayor Pro Tern Jacobs presented a Commendation to Battalion Chief Kevin Smith for his training of the Firefighters in our Sister City, Guaymas, Mexico Mayor Pro Tem Jacobs presented two CD's from Guaymas musicians to be placed in the El Segundo Public Library for all to enjoy ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Peggy Tyrell, resident, spoke against the Corporate Campus Project Kitty Crowley, resident, spoke against the Corporate Campus Project Emma Duncan, resident, spoke against the Corporate Campus Project Jane Friedkin, resident, spoke regarding her perception of the Council Also spoke regarding Circulation Element MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 19, 2002 PAGE NO 2 030 Brian Crowley, resident, spoke regarding golf course management, the Corporate Campus Project and City Water Well Project Jan Cruickshank, resident, spoke against the Corporate Campus Project Liz Garnholz, resident, spoke regarding the Corporate Campus Project, crime reports and airport issues Mark Renner, resident, spoke regarding the golf course management contract Juli Potter, resident, spoke regarding the quality of life in El Segundo Spoke against the Corporate Campus Project, LAX expansion and the banner on Sepulveda Blvd Jan Sand, Friends of the El Segundo Dog Park, thanked the Police Department for helping with humane treatment of stray animals Loretta Frye, resident, spoke regarding her perception of the Council Mayor Pro Tem Jacobs noted that she had been at the last SCAG meeting Police Chief Jack Wayt spoke regarding El Segundo crime statistics Noted that the crime rate is at the lowest in the last five years Council Member McDowell thanked the RSVP's for their support Mayor Gordon spoke regarding the former Fedex project, the proposed Corporate Campus Project, LAX expansion, golf course management and Team One Advertising A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Gaines, SECONDED by Mayor Pro Tern Jacobs, to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 19, 2002 PAGE NO 3 031 1 Approved Warrant Numbers 2523044 to 2523387 on Register No 9 in the total amount of $1,198,34099 and Wire Transfers from 01/26/2002 through 02/8/2002 in the amount of $317,727.03 and authorized staff to release. Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 2 Approved Special City Council Town Meeting minutes of January 30, 2002 3 Approved examination plan for the Personnel Merit System job classification of Administrative Analyst 4 Approved new job classification and class specification of Police Records Supervisor and adopted Resolution No 4245 establishing the monthly salary range 5 Approved of Resolution No 4246 extending the authorization for accepting debit and credit cards for City services to Include water payments and other City services and authorized the City Manager to execute agreements with Individual credit card companies 6 Approved the upgrade of the City's backup system from the old Digital Audio Tape (DAT) to a more current format Super Digital Linear Tape (SDLT), Approved the purchase of an ATL M1500 SDLT tape system with two drives for an amount not to exceed $18,900 7 Approved consulting services with Business Productivity Systems for streaming video technology on the City's web site and authorized the City Manager to execute standard Professional Services Agreement No 2975 not to exceed $40,000 8 Approved the purchase from Avnet Computer Marketing, Network Associates' "Sniffer" local Area Network products and training for the City's network computer system and authorize the City Manager to execute 9 Adopted plans and specifications for construction of Mariposa Avenue Storm Drain (700 block of Mariposa Avenue)- Approved Capital Improvement Program — Project No PW 02- 02 (estimated cost $150,000 00) and authorized staff to advertise the project for receipt of construction bids 10 Adopted plans and specifications for the lining of sanitary sewer access structures at various locations on this City -wide project — Project No PW 02 -01 — Approved Capital Improvement Program and authorized staff to advertise the project for receipt of construction bids 11 PULLED BY COUNCIL MEMBER WERNICK 12 PULLED BY COUNCIL MEMBER WERNICK 13 Authorized staff to solicit proposals from firms which specialize in pump station maintenance and repair of the City's sewer and storm water pump stations and authorized Flo- Systems, Inc , to continue this service until such time an award of contract is made (fiscal impact $15,000 00 per year) 14 PULLED BY COUNCIL MEMBER WERNICK MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 19, 2002 PAGE NO 4 1132 MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve consent agenda items, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 13 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 11 Consideration and possible action regarding adoption of plans and specifications for Rehabilitation of Sanitary Pump Station No 4 (1501 East Holly Avenue) — Approved Capital Improvement Program — Protect No PW 02 -03 (estimated cost $633,000 00) Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively, discuss and take other action related to this item MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to adopt plans and specifications for Rehabilitation of Sanitary Pump Station No 4 (1501 East Holly Avenue) — Approved Capital Improvement Program — Protect No PW 02 -03 (estimated cost $633,000 00) and authorized staff to advertise the project for receipt of construction bids MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT 12 Consideration and possible action regarding acceptance of the project for Replacement of 24" Water Valve and Water System Booster Pump No. 2 (400 Lomita Street) — Approved Capital Improvement Program — Project No PW 01 -03 (contract amount $108,777 34) Recommendation — (1) Approve Change Order No 1 in the amount of $13,47734, (2) Accept the work as complete, (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (4) Alternatively, discuss and take other action related to this item MOVED by Council Member Gaines, SECONDED by Mayor Pro Tern Jacobs to accept as complete the project for Replacement of 24" Water Valve and Water System Booster Pump No 2 (400 Lomita Street) — Approved Capital Improvement Program — Project No PW 01 -03 (contract amount $108,777 34), approved Change Order No 1 in the amount of $13, 477 34, authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER MCDOWELL NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT 14 Consideration and possible action regarding adoption of plans and specifications for Termite Fumigation of Government Buildings — Project No PW 01 -24 — Facilities Maintenance Operating Budget — (estimated cost $30,200 00) Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively, discuss and take other action related to this item MOVED by Council Member Wernick, SECONDED by Council Member Gaines to adopt plans and specifications for Termite Fumigation of Government Buildings — Project No PW 01 -24 — Facilities Maintenance Operating Budget — (estimated cost $30,200 00) and authorize staff to advertise the project for receipt of construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 310 MAYOR PRO TEM JACOBS AND COUNCIL MEMBER MCDOWELL NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 19, 2002 PAGE NO 5 033 NEW BUSINESS — F. REPORTS — CITY MANAGER — Reported on hosting a recent visit of a City Manager from Australia G. REPORTS — CITY ATTORNEY — Reported that in closed session Council voted to pursue defense and secure counsel regarding the CAGES lawsuit Council Member Wernick not participating due to a potential conflict H. REPORTS — CITY CLERK — Reminded Council and the public that due to the statewide election being held on Tuesday, March 5, 2002, the next regular meeting of the City Council will be held on Wednesday, March 6, 2002 I. REPORTS — CITY TREASURER — NONE J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Reported on regional leadership positions held by Council Members Reported on ICRMA Board Meeting Noted that ICRMA authorized $190,000 payment to City for reimbursement of old legal bills Council Member Gaines — Reported on the Homeland Defense Seminar Council Member Wernick — Reported on Officer Carolyn Jeffers upcoming retirement Thanked American Cancer Society for their award Reported on LAX Advisory Committee meeting Mayor Pro Tern Jacobs — Invited public comment to SBCOG at the Liveable Communities Meeting on Thursday, February 21, 2002 at 1 00 p m Mayor Gordon — Public Display of Flags 16 Consideration and possible action regarding the continuous placement of American Flags on downtown utility poles until the initiation of the Downtown Improvement Project MOVED by Mayor Gordon, SECONDED by Council Member Gaines to approve installation of American Flags on downtown utility poles until the initiation of the Downtown Improvement Project MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT Reported on legislation update headed by Assemblyman Nakano regarding the regional airport issues MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 19, 2002 PAGE NO 6 ('34 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Liz Garnholz, resident, spoke regarding regional airport proposal and airport Issues Jan Cruckshank, resident, spoke regarding the Corporate Campus Project Brian Crowley, resident, spoke regarding CAGES and the Corporate Campus Project Jane Friedken, resident, spoke regarding the Corporate Campus Project, MEMORIALS — City Council adjourns tonight's meeting in memory of Hans Hanson, former employee of the City of El Segundo, longtime resident Andrew Jefferson Shoemaker, Corral Wellfonder father of Jerry Wellfonder of Imperial Photo Service, and Donald E Scavo, father of Recreation Superintendent Judy Andoe CLOSED SESSION - NONE ADJOURNMENT — at 8 40 P M Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 19, 2002 PAGE NO 7 035 EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding annual approval of funding prior year Fund Balance Reservations, Designations, and Continuing Appropriations RECOMMENDED COUNCIL ACTION- 1 Approve funding FY 2000 -2001 reservations, designations, and continuing appropriations In the FY 2001 -2002 Budget 2 Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION- included In the September 30, 2001 financial statements Is a number of open purchase orders and capital Improvement projects that will be completed in FY 2001 -2002 The attached list of FY 2000 -2001 fund balance reservations, designations and continuing appropriations is being submitted to the City Council for approval of an appropriation In the FY 20001 -2002 Budget This is a formality that brings forward City obligations from FY 2000 -2001 to FY 2001 -2002 ATTACHED SUPPORTING DOCUMENTS: Schedule of FY 2000 -2001 fund balance reservations, designations, and continuing appropriations FISCAL IMPACT, Operating Budget: $81,379,900 —Total Operating Budget Amount Requested: Reservations of $1,679,200; Designations of $15,660,942; and Continuing Appropriations of $2,735,300 Account Number, Various accounts — see attached schedule Project Phase- Appropriation Required: X Yes _ No ORIGINATED BY: DATE: Bret Plumlee Director Administrative Services REVIEWED DATE: AIAZ- Mary Sgenn, City Manager Ci3� CITY OF EL SEGUNDO 2000 -2001 RESERVE FOR ENCUMBRANCES RE- APPROPRIATED IN 2001 -2002 AS OF SEPTEMBER 30, 2001 2000 -2001 ENCUMBRANCES GOVERNMENTAL FUNDS Genera Fund - Fund 001 328,900 Special Revenue Funds Asset Forfeiture - Fund 109 90,350 Home Sound Insulation - Fund 116 310,850 Hyperion Mitigation - Fund 117 34,600 Facilities Maintenance - Fund 405 10,000 Total Special Revenue Funds 445,800 Capital Improvement Fund Capital Improvement Fund - Fund 301 316,250 Infrastructure Replacement - Fund 302 28,850 Total Capital Improvement 345,100 PROPRIETARY FUNDS Water Fund - Fund 501 428,950 Golf Course - Fund 503 3,100 Equipment Replacement Fund - Fund 601 82,350 TRUST & AGENCY FUNDS Expendable Trust Fund (Developer Fees) - Fund 702 45,000 TOTAL ENCUMBRANCES RE- APPROPRIATED IN 2001 -2002 1,679,200 Page 1 of 6 , ;j CITY OF EL SEGUNDO 2000 -2001 DESIGNATIONS AS OF SEPTEMBER 30, 2001 GENERAL FUND DESIGNATIONS 2000 -2001 Designations: Designations in 2000 -01 $ 6,000,000 2000 -2001 Designations: Designations in 2000 -01 41,235 Designations in 1999 -00 80,184 Designations in 1998 -99 40,065 Total Ending Designated Balance for 2000 -2001 $ 161,484 2000 -2001 Designations: Designations in 2000 -01 8,840 Designations in 1999 -00 41,535 Designations in 1998 -99 8,585 Total Ending Designated Balance for 2000 -2001 $ 58,960 MET i 1 II IIII 311i 113 1• •1 •1 2000 -2001 Designations: Designations in 2000 -01 32,429 Designations in 1999 -00 73,184 Designations in 1998 -99 31,479 Total Ending Designated Balance for 2000 -2001 $ 137,092 Page 2 1 3 8 CITY OF EL SEGUNDO 2000 -2001 DESIGNATIONS AS OF SEPTEMBER 30, 2001 CAPITAL Account# 301- 246 -0000 -1246 Intelligent Transnortation System Designations in 2000 -01 $ 200,000 2000 -2001 Designations: City Council Additional Designation 250,000 Designations in 2000 -01 250,000 Developer Deposit Fees Fund 702 (Morgan Stanley) 588,000 Designations in 1999 -00 250,000 Designations in 1998 -99 503,306 Total Ending Designated Balance for 2000 -2001 $ 1,841,306 Account# 301 - 256- 0000 -1256 Downtown Specific Plan Designations in 2000 -01 $ 3,209,700 Account# 301 -258 -0000 -1258 City Hall Improvements Designations in 2000 -01 $ 452,400 Account# 301. 359 -1259 Douglas Gap Closure Designations in 2000 -01 $ 2,200,000 Account# 301 - 260- 0000 -1260 Sepulveda Widening Designations in 2000 -01 Total Designations Page 3 $ 15,660,942 039 CITY OF EL SEGUNDO 2000 -2001 CONTINUING APPROPRIATIONS RE-APPROPRIATED IN 2001 -2002 AS OF SEPTEMBER 30, 2001 Continuing Description Appropriation EDS - Planninn Professional & Technical (Additional Smoky Hollow EIR) afM 30,000 2402 EDS - 6214 Building 2403 8108 � Computer Hardware (Permit Tracking Software) 6,000 2504 8103 Other Improvements (West Garden Starr Well) 6,300 2504 8104 Equipment (4 Workstations) 45,600 Admintstrattve 8487 Services - Informatton ,2 is ems 7,300 2505 6218 Hardware Maintenance (Various Hardware Improvements) 18,900 2505 8108 Computer Hardware (Various Equipment) 316,300 Pubhc Works - Government Buddtnes 2601 6214 Professional & Technical (Various Building Improvments) 22,500 Non - Department 2901 6214 Professional & Technical (Department Head Retreat) 10,000 Pohce Department - Administration 3101 8104 Equipment - (Offset by Cleep Grant - Technology Equip) 73,900 Fire DgWrtment - Supl2ression 3202 8104 Equipment (Thermal Imaging Camera) 29,400 3202 5204 Operating Supplies (Map Run Book) 2,300 3202 5206 Computer Supplies (Map Run Book) 3,800 Public Works - .Streets 4202 8104 Equipment (Boom Truck On Agenda for March 6, 2002) 39,800 Total General Fund 604,800 Street & 8203 Hinhwav 8452 Various Drainage Improvements 49,000 8203 8486 Eucalyptus Drive Improvements 37,200 8203 8487 Holly Avenue Sidewalks 7,300 8203 8604 Curb Replacement 21,900 State Gas Tax Fund 115,400 Page 4 . 4 0 CITY OF EL SEGUNDO 2000 -2001 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2001 -2002 AS OF SEPTEMBER 30, 2001 Continuing Appropriation Capital nutlav 3105 8104 Capital/Equipment 36,100 3105 8108 Capital /Computer Hardware 39,900 Asset Forfeiture Fund 76,000 Public Facility 8201 8394 CIP Sewer Master Plan 147,700 8201 8471 Sepulveda Boulevard Banners 18,800 8201 8491 Reconstruction City Hall Parking Lots 3,900 Total Public Facility CIP 170,400 Recreation & Park CIP 8202 8469 Washington Park Extension 152,000 8202 8473 Electrical Upgrades Recreation Park 14,000 8202 8481 Racquetball Court Refurbishment 12,900 Total Recreation & Parks CIP 178,900 Streets & High, av CIP 8203 8483 Upgrade Imperial Ave Vista Area 72,000 8203 8636 Sepulveda Landscaping 14,900 Total Streets & Highway CIP 86,900 Storm Drain CIP 8205 8920 Refurbish Pump Station 34,600 8205 8920 Replacement of Sump Pump Station #17 43,000 8205 8983 Storm Drain Mariposa West of Hillcrest 10,000 Total Storm Drain CIP 87,600 Total Capital Improvement 523,800 Page 5 - 11 CITY OF EL SEGUNDO 2000 -2001 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2001 -2002 AS OF SEPTEMBER 30, 2001 Continuing Description Appropriation i Storm Drain CIP 8205 8488 Re- Construction of Water Pump St. #16 534,200 Total Storm Drain CIP 534,200 Total Infrastructure Replacement 534,200 Facilities Maintenance - Fund Number 405 0000 6215 Repairs & Maintenance 80,000 Water CIP 7103 8485 Replace Pump & Motor 400 Lomita Street 10,200 Total Water CIP 10,200 i. wy,47 it i 0.ai I Driving Ranee 5306 8108 Capital Outlay /Other Improvement (Various) 53,400 Administration 5307 8103 Capital Outlay /Other Improvement (Various) 10,000 Total Golf Course 63,400 r/l =ri• .,• in, 17TWLIPA Traffic Improvement 8141 8948 Douglas St Extension Railroad 50,000 8141 4849 Morgan Stanley Traffic Projects 387,500 8141 8949 Douglas Extension 290,000 Total Traffic Improvements 727,500 Total All Funds 2,735,300 Page 6 -42 EL SEGUNDO CITY COUNCIL MEETING DATE, March 6,202 AGENDA ITEM STATEMENT AGENDA HEADING Consent AGENDA DESCRIPTION. Receive and file list of next steps prepared by staff relating to potential promotional, economic, legislative and other support for local businesses in response to Issues raised at Town Meeting of January 30, 2002 by local businesses where businesses discussed the challenges faced as a result of the recession and the Sept 11, 2001 attacks. RECOMMENDED COUNCIL ACTION Receive and file BACKGROUND & DISCUSSION. On January 30, 2002 a Town Meeting was held to receive testimony and discuss ways in which the City could assist local businesses in meeting the challenges brought about by the recession and the attacks of September 11, 2001 Staff has responded to the suggestions made by businesses and related City Council discussion by drafting a list of the next steps to be taken ATTACHED SUPPORTING DOCUMENTS- List of Next Steps FISCAL IMPACT- Operating Budget. N/A Amount Requested, NIA Account Number: N/A Project Phase. N/A Appropriation Required. _ Yes x No ORIGINATED BY. DATE. zrz7 /0 z Hansen, Department of Community, Economic and Development Services REVIEWED BY DATES 1-' 71L Mary St n, City Manager (14 3 n Town Meeting January 30, 2002 Speakers Comments /Issues Next Steps Dick O'Reilly, Infonet Business license requirement for Administrative their contractors (consultants or Services staff has contract employees working at provided follow -up Infonet) Difficulty in dealing information to hifonet with issue from an accounting Staff will also schedule j standpoint another meeting with core business group regarding independent contractor /contract employee business licensing requirements John Zimmerman, iSupph At federal level, encourage high CEDS to provide tech solutions to security information on problems At local level, market Homeland Defense local goods and services to their Conference employees Get their employees information and iSupph will CEDS to develop distribute Help iSuppli with their voluntary e -mail new employee recruitment efforts database of largest by providing them with employers for information about the City transmission of marketing information Council Member Gaines requested meeting of Technology Committee CEDS to prepare to understand web site posting information package parameters for employer recruitment purposes Administrative Services staff to schedule meeting of Technology Committee regarding content of web site Frank Pollare, Computer Market City to potential CEDS to prepare Sciences Corp. employees, professional information package organizations for employer recruitment purposes Aubrey Chernick, Candle Promote business -to- business CEDS to provide introductions information on Homeland Defense Conference 044 Chef Johannes "Hannes" Establish valet parking service at CEDS to investigate Kraschitzer lunchtime Finish improvements costs and issues of to bring more people downtown in Manhattan Beach the evening Program and prepare report for subcommittee of the City Council Joe Garcia, McCormick Help to recruit businesses for CEDS to schedule and Schmick's Continental Park. Per Mayor's networking event for suggestions would participate in restaurants /caterers networking event for with businesses restaurants/hosting and caterers with businesses, would like e -mail CEDS staff to develop blasts, and would consider Take- voluntary e -mail Out- Taxi coalition membership database of largest employers for transmission of marketing information Ron Funan/Chns Bullock, Need assistance with contract Staff to identify Anthony's signed with LAX for food contact person services Need a contact identified so that they may CEDS staff to schedule ascertain status community meeting to Patio dining and special events are discuss issue and an issue Need to be open later report to subcommittee (past 10 PM) during summer and of the City Council for special events such as New Year's Eve. 1 -3x year want to be CEDS staff to make all open past midnight Per Mayor, coupons available to will give contact person within shuttle riders on an week, Sound Permit issue will go ongoing basis on future agenda Perhaps can work out solution with residents Coupons from shuttle seem to drop off and want them available on a continuous basis to shuttle riders Kelly commented that he would speak with CEDS about continuous availability of all coupons Olivia Foster, Old Town Same issue as Anthony's, wants CEDS staff to schedule Patio meeting to discuss time limits on community meeting to entertainment discuss issue and report to subcommittee of the City Council 045 John Aull, Big John's Have shuttle stop at his restaurant CEDS staff to present request to subcommittee of the City Council Jerry Saunders, Speed up transportation Public Works staff to Continental Development improvements continue participating with businesses in Rosecrans Corridor Committee Brian Polkinghorne, Implement more aggressive CEDS staff to focus hisignia/ESG business attraction program Per advertising on Mayor, market community, not marketing of City to any particular product Per businesses looking to Council Member Gaines, City relocate or expand should not market businesses — businesses know how to do that best Gerry Chong, The Chong Emphasize marketing. CEDS staff to focus Company Outlined problems with movement advertising on of goods in southern California but marketing of City to did not identify a solution businesses looking to relocate or expand Dan Reeder, Wyle Labs Speaking as Chamber President Administrative Elect, Chamber web site up and Services staff to running and would like to schedule meeting with interface with City Keep Air Chamber subsequent Force Base in El Segundo as it is to Technology important to City businesses Committee Meeting to Address issue of 6 FAR in Smoky discuss interface of Hollow. web sites and how this issue can be addressed on the Chamber's site CEDS staff to continue to work to promote feasibility of SAMS project CEDS staff to initiate preparation of Smoky Hollow Reuse Analysis at conclusion of Sewer Master Plan by Public Works Department Ron Swanson, S &S Post "who is coming" on City web Administrative 046 Hardware site Let businesses approach new Services staff to businesses in City if they wish but schedule meeting with make certain there is a description Chamber subsequent provided of type of business to Technology Ongoing issue with workers' Committee Meeting to comp costs, discuss interface of Issue with drop -off at Center web sites and how this Street school that is a problem for issue can be addressed businesses in the area on the Chamber's site Administrative Services staff to provide information report to City Council on Workers' Compensation issues Jason Mark, Glentek Needs business license tax Administrative reduction Business has suffered Services staff to follow and staff has been reduced May up with Glentek need further reductions representative to discuss possible Council Member Gaines again business license relief asked that web site liability issues options be resolved. Administrative Council Member McDowell Services staff to supported posting new business continue to solicit licensee information on the web expanded company site information from new businesses regarding web sites Administrative Services to put minutes of Town Meeting on web site Administrative Services staff to schedule meeting with Chamber subsequent to Technology Committee Meeting to discuss interface of web sites and how this issue can be addressed 047 m on the Chamber's site David Felker, Bi -Pro Purchase from local merchants The City does obtain Computers whenever possible, put local quotations from local merchants on bidders list Has a merchants for goods computer training room available and services as needs for all anse and when other governmental contracts are not available The ultimate goal is to find the best product or service that meets the needs of the City, at the lowest commensurate cost of ownership to the residents of El Segundo Administrative Services staff to provide information to Mr Felker Jan May, Uptown More advertising to "shop El CEDS staff to discuss Boutique Segundo" Hold sidewalk sales feasibility and costs Work with City's event with Team One coordinator Advertising of more newspaper advertising City Events Coordinator to provide status on planned sidewalk sales to subcommittee of the City Council Lawrence Martin, Studio Business will be moving to former Antiques Manposa Market Business down somewhat but in good position (he buys in England and France) because of relationship of dollar to pound and franc Dance Fisher, New more contact with decision CEDS staff to provide Capistrano's makers, need to be able to identify name of contact person businesses' needs — an information at SCROC system regarding business meetings and when they can use CEDS staff to develop services Vocational development voluntary database of m 049 would help restaurants and business needs to share provide training opportunities, with need contact at SCROC restaurants /caterers Ray Cruikshanks, Hold networking meetings CEDS staff to discuss Residence Inn concept of regular networking meetings with EDAC at March meeting Frank Godoy, Hacienda TOT relief would help hotels offer Administrative Hotel cheaper rates and therefore, be Services staff to more competitive provide information Workers' comp costs are report to City Council skyrocketing on Workers' Compensation issues Bill Mason, Chamber of Attending in lieu of President Liz Commerce West Emma Duncan, Citizen Provide coupons to residents CEDS staff to place through inserts in Herald throughout City Hall Gail Church, Tree Funding has dried up except for Administrative Musketeers Continental Development Would Services staff to like relationship with City, contact Tree perhaps could bid on contracts Musketeers requesting such as recycling program a letter to the City management or young tree care identifying the type(s) of services their organization could offer 049 EL SEGUNDO CITY COUNCIL MEETING DATE March 6, 2002 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION- Consideration and possible action awarding contract to CJ Construction, Inc , for the 2001- 2002 Annual Contract for Curb and Sidewalk Repair - Project No PW 01 -23 — (Fiscal Impact = ($45,000 00) RECOMMENDED COUNCIL ACTION, Recommendation — (1) Award contract to the lowest responsible bidder CJ Construction, Inc , in the amount of $45,000 00, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: Since this work is an on -going annual contract, the City Council previously approved plans and specifications for the annual contract for curb and sidewalk repair throughout the City. After advertising the project for receipt of construction bids, the City Clerk on February 19, 2002, received and opened four (4) bids Staff contacted the references for CJ Construction, Inc, and they were favorable CJ Construction, Inc, has successfully completed similar projects Staff recommends award of contract to the lowest responsible bidder, CJ Construction, Inc The total cost of this project will not exceed $45,000 00 ATTACHED SUPPORTING DOCUMENTS Bid results FISCAL IMPACT Operating Budget $195,00000 Amount Requested: $ 45,000 00 Account Number. 001 - 400 -4202 -6206 Project Phase. Award of contract Appropriation Required- No ORIGINATED BY A Q y.� DATE. February 26, 2002 Andres Santamana, Director of Public Works REVIEWED BY DATE Mary Strenn, City RAa f" �24/Z N \COUNCIL MARCH 06 02 (Tuesday 02126/02 800 AM) 7 050 `a BID RESULTS CJ Construction, Inc Civil Works Corporation 3 EBS, Inc 4 Damon Construction Company $62,07500 $76,05500 $76,40000 $100,90000 N \COUNCIL -MARCH 06 02 (Tuesday 02126/02 8 00 AM) 051 EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION. Consideration and possible action on award of a three (3) year contract to Cal -Air, Inc , for the retrofit/upgrade /maintenance of the Heating, Ventilation and Air Conditioning (HVAC) systems for various City buildings (Fiscal Impact = $215,100 first year, $25,000 2 "d year, $25,000 3rd year) RECOMMENDED COUNCIL ACTION Recommendation – (1) Award contract to Cal -Air, Inc, (2) Authorize the City Manager to execute a Professional Services Agreement (contract) on behalf of the City and to extend the contract for up to (2) additional one -year increments, per specifications and pricing in the RFP , (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION- On September 4, 2001, the City Council authorized staff to advertise an RFP for the retrofit/upgrade /maintenance of the HVAC systems for City Hall, Police and Fire Stations, Maintenance Facility, Library and Joslyn Center An RFP was advertised and on December 20, 2001, three (3) proposals were submitted (Background & discussion continued on the next page ) ATTACHED SUPPORTING DOCUMENTS* None FISCAL IMPACT Operating Budget, $215,100 (1s1 year), $25,000 (2nd year), $25,000 (3rd year) Amount Requested. $215,100 (1 S1 year), $25,000 (2nd year), $25,000 (3rd year) Account Number 405 - 400 - 0000 -6215, 001 - 400 - 2601 -6206 Protect Phase Award of contract Appropriation Required, Yes in the 2nd and 3rd years 19�6y _ DATE* February 26, 2002 Andres Santamana, Director of Public Works REVIEWED BY. DATE Z Strenn,Ci #fter"— N \COUNCIL MARCH 06 01 (Tuesday 02/26102 8 00 AM) 8 052 Background & Discussion (continued) This project will provide for the repair and /or replacement of HVAC equipment for six (6) City buildings After the equipment has been replaced, this contract will provide for the maintenance of this equipment for three (3) years Some typical items to be repaired/ replaced are compressors, motors, ductwork, chillers, boilers, pumps, fans, evaporator cods, cooling towers, and heating units The proposals received showed Contractor Retrofit/Upgrade Annual Maintenance Cal -Air, Inc $190,06000 First Year $24,99600 Second Year $24,99600 Third Year $24,99600 Acco $200,351 00 First Year $58,89000 Second Year $58,89000 Third Year $58,89000 Siemens $252,06900 First Year $27,44400 Second Year $28,27200 Third Year $29,12400 Siemens, the company that currently provides low- energy consumption processes to the City, has stated that they will adjust the energy savings costs for variations in energy consumption due to modifications to energy consuming equipment, hours of operation, and other features that could affect energy use After review of the proposals, staff recommends that Cal -Air, Inc , be awarded the retrofit/upgrade /maintenance contract N \COUNCIL -MARCH 06 01 (Tuesday 02/26/02 8 00 A M ) 05s EL SEGUNDO CITY COUNCIL MEETING DATE March 6, 2002 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION Monthly status report on Capital Improvement Program Projects - (No fiscal impact) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Receive and file, (2) Alternatively discuss and take other actions related to this item BACKGROUND & DISCUSSION- This monthly report will provide the status of various projects approved in the Capital Improvement Program The report will be updated on a monthly basis with input from other impacted Departments ATTACHED SUPPORTING DOCUMENTS. 1 Schedules 2 Project comments FISCAL IMPACT None Capital Improvement Program, Amount Requested Account Number Project Phase Appropriation Required. ORIGINATED BY, 6 � 0. DATE- February 25, 2002 Andres Santamana, Director pf Public Works REVIEWED BY* Strenn DATE N \COUNCIL - MARCH \MONTHLY STATUS OF CIP PROJECTS (Monday 02125/02 8 00 AM) 9 U54 \ - � \ ■ i ,! \ \ � / z , g « ' z � © ` ' ,\ ( ) ! ] ! ` � f ! ! _ ' j ■ - } \ \ } { ) \ \\ 1111 `�` \ \ \ \ �' � ) IMP R _m r R_m m g m f \ •\ % [ 055 F' II a � 0 i_. I 1 lw a ,1 I r� 1£ I IE, I I L' 1 z 10 v � g I< a a m 11 —4 ? F9ffi IiQ a E 4 I R g f rz $E '10 S M p m iv � v gl' A I E E e' I I ILL. ,I a 01, I � la ly If v 1 � � I S m G 5 n L v c o v m m � L9 m m ri M e� F] � 'Ire � � � I� M o � � � I� � _ u(( L � V u5 i ii x I r�l I In o� I _J hI I i �I i 6 � n 1 O. 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F 9 � i e F� FI S f� I E I, a r E E n� E E 2 I a y U P59 i 1 E < y [4 ba � om 'mm Sm ilf � I a I Z 4 g � yy a b p$ s 3 8 9 s e s M rl �m 1 v I� o v ug ' r r �� � m n m �m �m o im r r S f� I E I, a r E E n� E E 2 I a y U P59 i 1 E < y [4 ba � om 'mm Sm S f� I E I, a r E E n� E E 2 I a y U P59 E E Q I,o a rvl�" H a' If II l I� QI I� g O N 1 lib � ry F u of bE ¢I o t U _ g 1 E E Q� E e I 1 1 { I o'I I I I I� I .6 E n '1 [g Ej O tl LC 6 b IS A q� X °J Al M Al '� �I 1.9 m f81 m m m 'i© Al @m ma �I m m qq R _ _ _ _ ._ _ T _ T o (' E \ / \ !\ \� \ \ \ ) , \ I � [ !} \\ [\ % k !; 061 \ ) � � ) , \ I � [ !} \\ [\ % k !; 061 ) � � ) , \ I � [ !} \\ [\ % k !; 061 f $ m_k m & m m w k_m_m ) , \ I � [ !} \\ [\ % k !; 061 062 c LLI r of II o, l I IQ� I 8r ry I s IF- al I II s � LLI n I lol II s I _1 " I . I E � n e� Se loi I U I °I 'al E I FI E 1 2 a i I ILLI �I•- d �^ � v v u � � � I 8 d i I I Iw � I I I tl O 4 I Z I i 3 Itl � C i i E N SGl SGl� c p b E tl p I& IE ¢ l sL� _ -- -.— i'1 TI I 062 WE s I I= 0 I EI I I`= a I ao 1 kq < 4 � L a 5 ICJ - s Y Iy, UEa' � t _ E j a Ile I � N z° Izz w v °m 8 i o 'm u z ' 0!9 C7 C] 19 IM i l [ I I� it 1.9 CJ m L7 19 F I 1 © IM ___ _ _ _ ____ ICI_ Im IPq WE \ i ` i � / ) I { � , � LT - 1 \ •` l !} "- IN d \ ) � I , ƒ M 09 �- ƒ- ` - \ - \- y=-- �� \ / -= -\ ` ! L t 064 065 I o 0 1 i to H� I ysl <I -I I , i :LL! of i 4 I to �,I o g'l'. is r ,yE E o M SP 2E 6E N ( I I ° � r7 2 E � E Q i u 3 u iB ; u u p p 3 y K U v a I E o - E � � o, � Pl Pl i'1 Rl s oe IN ry I Ir a U 065 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA MEETING DATE- March 6, 2002 AGENDA HEADING Consent Agenc Consideration and possible action for approval of the 2001/2002 vehicle and equipment purchase in the amount of $320,348 89 Funds were approved and are available in the 2001/2002 Equipment Replacement Fund. RECOMMENDED COUNCIL ACTION- Recommendation — (1) Authorize staff to piggyback other governmental contracts such as the State of California, County, City, Special Districts or solicit bids and award contracts to the lowest responsible bidder, purchase designated equipment, and dispose of all identified surplus vehicles and equipment at auction All money received from auction will be placed back into the general or asset forfeiture funds as appropriate, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The 200112002 Budget identified 19 vehicles, 2 buses, 2 motorcycles, and 16 pieces of equipment for replacement during this fiscal year As in past years, the Equipment Maintenance Division and the staff from the Police, Fire, Park and Recreation and the Public Works Departments have completed their evaluation of the vehicles and equipment as well as each Department's needs The goal was to optimize the usage of the existing fleet, taking into account the need for the vehicles, its age mileage, and repair record Only after determining that the existing vehicles and /or equipment could no longer meet the needs of the Department did the staff recommend the replacement of these units This evaluation resulted in the re- assignment of one (1) unit, the replacement of five (5) vehicles, three (3) pieces of equipment and one (1) bus, providing a good overall balance to the City's fleet ATTACHED SUPPORTING DOCUMENTS- Equipment schedule FISCAL IMPACT- Operating Budget $320,34889 Amount Requested. $320,34889 Account Number 601 -400- 0000 -8105 ($294,240 00) 001 - 400 - 4202 -8104 ($ 26,108 89) Project Phase Annual Purchase Appropriation Required: No BY: Andres Santamaria, Director of Public Works REVIEWED BY, n Strenn, DATE February 26, 2002 DATE: N \COUNCIL -MARCH 06 03 jluesday 02 -26 02 8 00 A M) 10 ii66 Discussion (continued) Ong Repl Unit Number Model/ Date/ Recommendation & year Curr Miles /hours 4314 P/D 1993 Ford 2001102 Replace this 1993 sedan with a like unit, the unit Taurus 76,000 will be purchased from a used resale dealership The existing unit will be transferred to Non - Department (pool car) to replace the existing pool car unit 1117 1990 Ford Tempo unit 1117 to be sold at auction Cost $24,000 4312 P/D 1993 Ford 2001/02 Replace this 1993 sedan with a like new unit Taurus 76,000 The unit will be purchased from a used Resale dealership The existing unit will be kept in service and used as a back up unit for the Police Department Cost $24,000 4374 PD 1994 Buick 2001/02 Replace this vehicle with a leased or used vehicle Regal 98,000 from a resale dealership, like unit The existing unit to be sold at auction Cost $24,000 2651 Str 1980 Ford truck 2001/02 Replace this 1980 Ford Dump Truck with new like Dump Truck 120,000 unit The existing unit will be sold at auction Cost $90,000 2609 Str 1990 Ford truck 2001/02 Replace this 1990 Ford Pick up truck with a new 75,000 like unit The existing unit will be sold at auction Cost $28,500 2525 W/D 1989 Igersoll -Rand Replace this unit with new like 49 HP engine Compressor 2000/01 or under unit Existing unit to be sold at auction 13001-1r, Cost $18,000 2510 WD 1978 Ford 1998/99 Replace this 1978 Ford Boom (Crane) Truck Boom Truck 8000 ml with a new like unit The existing unit to be sold at auction Cost $26,108 89 6471 P &R 1993 Ford 2001/02 Replace this bus with a new like unit Bus 81,000 Existing unit to be held over for service for additional Park and Recreation programs Cost $59,740 N =UNCIUMARCH 06 VEHICLE REPLACEMENT ADDITION 067 6404 P &R 1983 Ford 2001/01 Replace this unit with anew like unit Pick up 119,000 Existing unit to be sold at auction Cost $26,000 PD = Police Dept, FD = Fire Dept.. WD = Water Div., WWD = WasteWater Div . EM = Equipment Maintenance Div, Str Div = Street Div, P &R = Parks & Rec. EG = Engineering Division N =UNCIUMARCH 06 VEHICLE REPLACEMENT ADDITION 068 EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION' Consideration and possible action regarding the approval of funding for the relocation of the El Segundo Community Cable Studio Office to temporary office facilities for duration of ESHS Building K construction contract RECOMMENDED COUNCIL ACTION: 1 Approve one -time funding of $5,082 78 for the 12 month rental of mobile office unit from Williams Scotsman Inc 2 Approve one -time funding of $1,515 50 for the 12 month rental of container for storage from Martin Container, Inc 3 Approve one -time funding of approximately $4,000 for electrical service installation for temporary office trailer 4 Approve funding of approximately $2,000 for telephone /network service transfer to temporary office trader 5 Approve one -time funding of $5,000 00 for cable transmitting modulator upgrade 6 Alternatively, discuss and take other action related to this item, BACKGROUND & DISCUSSION: The ES Community Cable Studio is located in the ESHS building due to undergo major reconstruction under the Measure E bond passed on November 7, 2002 To continue operation during the construction, the cable office /studio must relocate to temporary office space during the length of contract Note the cable relocation allocation is dependant upon construction completion on time Additional appropriations may be required if the ESUSD contractor(s) and /or construction falls behind schedule ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: $17,00000 Account Number- 001 -400- 6601 -5204 Project Phase: Appropriation Required- X Yes _ No ORIGINATED• Pai.,O7ool4,`ICable Program Manager Recreation & Parks Director City Manager DATE: /zG /z- 11 EL SEGUNDO CITY COUNCIL MEETING DATE: March 6, 2002 AGENDA ITEM STATEMENT AGENDA HEADING. Consent AGENDA DESCRIPTION Consideration and possible action regarding Contract Amendment for Custodial Services at Urho Saari Swim Stadium — Coastal Cleaning RECOMMENDED COUNCIL ACTION: 1 Approve Contract Amendment 3 - 2763, 2 Alternatively, discuss and take other actions related to this Item BACKGROUND & DISCUSSION: Council approved a budget request for custodial maintenance service at the Plunge in the FY01 /02 budget Coastal Cleaning Is currently contracted to maintain the Recreation and Parks Department facilities and the Main Library This company has done a fine job for the city since being awarded the contract in 2000 Staff requested a quote from the owner, local resident Alex Abed in January 2002, for three (3) days per week service as an amendment to the original contract Coastal Cleaning did a clean up of the facility to determine how much time it would take to accomplish the tasks outlined in the scope of work (see attachment) The company has determined that they can accomplish the task on a three day per week schedule for $945 per month, which Includes all paper products and cleaning supplies This amount will be within the budget requested for this project of $15,000 per year The company will remove the rubberized decking and clean the concrete pool deck once to determine a quote for that service, which they recommend doing 4 times per year for a time and materials fee to be determined An estimated amount of $3,000 has been added to this request to cover anticipated expenses for the deck cleaning ATTACHED SUPPORTING DOCUMENTS. Contract Amendment and Scope of work FISCAL IMPACT: Operating Budget. $15,000 Amount Requested: $9,700 Account Number: 001 -400- 5203 -6206 Project Phase. Appropriation Required: _Yes x No Greg JoNNsolp, Recreation and Parks Director DATE* Mary Sf inn, City Manager 070 12 THIRD AMENDMENT TO AGREEMENT NO. 2763 BETWEEN THE CITY OF EL SEGUNDO AND COASTAL CLEANING THIS THIRD AMENDMENT ( "Amendment ") is made and entered into this I st day of March 2002, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and COASTAL CLEANING ( "CONTRACTOR ") Pursuant to Agreement No. 2763 ( "Agreement "), executed by the parties on or about March 1, 2002 1 1 is amended to read as follows: "SCOPE OF SERVICES. Consultant agrees to perform the services set forth in attached Exhibit "A," which is incorporated herem by reference. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform these services in a thorough, competent and professional manner and will at all times during the term of this Agreement possess valid licenses as required by law including, without limitation, a valid El Segundo Business License. Consultant will begin its performance under this Agreement on February 20, 2002. Consultant will complete each of the tasks in Exhibit A to the City's satisfaction. If the City is not satisfied with such services, the Contractor will work on the matter until the City approves of the service. Further, Contractor will complete the services set forth in Exhibit A strictly according to the listed schedule The term of the Contract will be for the time listed in the attached schedule or as otherwise agreed by the parties The City agrees to pay Consultant $945 per month for these services." The attached Exhibit "A," which is incorporated by reference, adds to CONTRACTOR'S Scope of Services in the Agreement 3. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together shall constitute one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2763 will remain the same. [Signatures on following page] 071 CITY OF EL SEGUNDO, a general law city Mary Strenn. City Manager ATTEST. Cindy Morlesen, City Clerk APPROVED AS Mark D. Hen*l m Karl H ' Berger, Assistant City ) COASTAL CLEANING President 072 SCOPE OF WORK CUSTODIAL MAINTENANCE AGREEMENT COASTAL CLEANING 3 Times Weekiy General Cleaning Urho Saari Swim Stadium Sunday /Monday Tuesday/Wednesday Friday /Saturday After 9 00 p.m. or before 6.00 a m the following day - Monday - Friday After 4 00 p m or before 7 00 a m the following day - Saturday or Sunday Some lobs that are in the bleacher area can be done at other times when there are no people in these two areas Daily Service General Cleaning a Empty wastebaskets and replace plastic liners b Clean tables and dust, benches, window sills, blinds, baseboards, office equipment, furniture and ledges c Sweep all concrete, wood or the floors (not deck flooring) d Scrape gum or other debris from all floor surfaces (as needed) e Spot mop spills from all floor surfaces f Clean and sanitize drinking fountains g Clean and remove budding graffiti (as needed) Daily Service Restrooms /Locker Rooms a Clean restroom sink fixtures and chrome fittings b Clean and refill all restroom dispensers c Spot wash restroom walls and dispensers (as needed) d Remove all mold or soap scum from walls and shower dividers e Sanitize and wash down all floors f Clean all mirrors g Refill all towel and toilet paper dispensers h Sanitize toilet seats and urinals i Empty and clean waste containers and replace plastic liners Empty sanitary napkin containers and replace liners as needed k Place deodorizers in urinals (as needed) I Keep urinals descaled (as needed) m Replace room deodorizer (as needed) n Clean telephone receivers Weekly Service General Cleaning a Mop all floors and stairs Monthly Service a Clean all windows and glass on display cases QuarterlV a Clean and scrub tiles under floor mats on pool deck 073 03 -06 -02 16:58 NEW GROUP LLC rD- 3103220889 P01 /01 NEW GROUP 1 -t.c LLLLL66L LLLLLLi.� LLLLLLII March 6, 2002 Honorable Mike Gordon, Mayor City Council Members City of El Segundo 350 Main Street El Segundo, CA 90245 Re Proposed El Segundo Corporate Campus Mayor and Council Members- im ti`,? —b F'n fl: 59 Via Fax (310) 615 -0529 I am writing to show my support for the proposed El Segundo Corporate Campus As a business person with substantial investments in El Segundo, I am very encouraged by the display of confidence in the future of our community that this project represents. Our General Plan is intended to bring guidance and foresight to the land use decisions of the city It has been crafted over many years with input from all sectors of our community The proposed El Segundo Corporate Campus has been thoughtfully and conscientiously designed to meet the requirements and aspirations of this General Plan The environmental review has been thorough and the project's impacts have been well documented and analyzed The project has undergone a rigorous public review process which should not now be undermined to serve the selfish interests of a few Please seize this opportunity to reaffirm your support for this outstanding project for our city Such an opportunity, particularly in these uncertain times, may not present itself again Sincerely, Bill Crigger F0. Box 2107 Malibu, Calitomia 90265 -7107 T(310) 317 -6754 F(310) 417 -6764 tmad mmlbox(a)new• group corn Leif � 2A( March 5, 2002 The Honorable Michael Gordon Members of the City Council City of El Segundo 350 Main Street El Segundo, CA 90245 Honorable Mayor, Distinguished Council Members- In the matter of the proposed El Segundo Corporate Campus- I conveyed my thoughts in person at the January Council meeting, but am unable to be present this evening. The tactics of delay, obfuscation and sheer strong - arming on the part of the Kilroy Group are appalling. Their efforts, if successful, would deprive El Segundo of an exciting, carefully planned and forward - looking project, which will benefit the City immediately, and into the future Kilroy's motives should be of special concern to all El Segundo residents, coming as they do from a major developer of dense office projects in El Segundo (who recently announced the departure of his corporate offices to another city) Are they anything but a transparent effort to block potential competition for Kilroy's own large buildings - -- even if it means denying the City a new source of income and major benefit to its children of a new sports field? Shame on the Kilroy minions' Sincerely, anie . Merr 7erritt, By Daniel J Pres