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2002 FEB 19 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 flours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 19, 2002 — 5:00 P.M. Next Resolution # 4245 Next Ordinance # 1346 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, gt sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 HIII v City of El Segundo, United States District Court (Central District) D C CV -98- 01463LGB 2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo Los Angeles Superior Court Case No BC267404 3 Glover v City of El Segundo, LASC No YC 039465 4 City of El Segundo v Stardust, LASC No YC 031364 001 5 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC 040688 6 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(d) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956 9(c) -1- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None SPECIAL MATTERS — None 2 002 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 19, 2002 — 7:00 P.M. Next Resolution # 4245 Next Ordinance # 1346 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Reverend Roger Kinsey, Pacific Baptist Church PLEDGE OF ALLEGIANCE — Council Member Nancy Wernlck PRESENTATIONS — (a) Commendations presented to Scott Lidman, Michael Levey, Michael Considine, Melody Nava and Martina Guilfoll to recognize their courageous efforts which saved the life of Charles Sanderson on January 12, 2002 at The Lakes of El Segundo (b) Commendation presented to Battalion Chief Kevin Smith for his training of the Firefighters in our Sister City, Guaymas, Mexico 003 ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrant Numbers 2523044 to 2523387 on Register No. 9 in the total amount of $1,198,340.99 and Wire Transfers from 01/26/2002 through 02/8/2002 in the amount of $317,727,03. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 2. Special City Council Town Meeting minutes of January 30, 2002. Recommendation — Approval 4 C04 3. Consideration and possible action regarding approval of examination plan for the Personnel Merit System job classification of Administrative Analyst. Recommendation — (1) Approve the Examination Plan (2) Alternately, discuss and take other action related to this item 4. Consideration and possible action regarding a proposal by the Police Department to establish a new job classification of Police Records Supervisor (no fiscal impact). Recommendation — (1) Approve the Police Records Supervisor class specification, (2) Adopt the Resolution establishing the monthly salary range, (3) Alternatively, discuss and take other action related to this item 5. Consideration and possible action regarding approval of a resolution extending the authorization for accepting debit and credit cards for City services to include water payments and other City services. Recommendation — (1) Approve attached resolution as required by Government Code § 6159, (2) Authorize the City Manager to execute agreements with the individual credit card companies; (3) Alternatively, discuss and take other action related to this item 6. Consideration and possible action regarding approval to upgrade the City's backup system from the old Digital Audio Tape (DAT) to a more current format Super Digital Linear Tape (SDLT). Approve purchase of an ATL M1500 SDLT tape system with two drives for an amount not to exceed $18,900. Recommendation — (1) It is recommended the City Council approve the purchase of an ATL M1500 SDLT system with tow drives for an amount not to exceed $18,900; (2) Alternatively, discuss and take other action related to this item Consideration and possible action regarding approval of $40,000 to provide consulting services for streaming video technology on the City's web site. Recommendation — (1) Authorize City Manager to execute standard Professional Services Agreement in an amount not to exceed $40,000, (2) Alternatively, discuss and take other action related to this item. Consideration and possible action regarding approval to purchase Network Associates' "Sniffer" Local Area Network products and training for the City's network computer system for an amount not to exceed $23,700. Recommendation — (1) Approve purchase from Avnet Computer Marketing, and allow the City Manager to execute; (2) Alternatively, discuss and take other action related to this item rrs 9. Consideration and possible action regarding adoption of plans and specifications for construction of Mariposa Avenue Storm Drain (700 block of Mariposa Avenue) - Approved Capital Improvement Program — Project No. PW 02 -02 (estimated cost $150,000.00). �cwi III iicnu0uvii — 1 11 �FPIVVc Ni0n0 cauu J',lGlalll.QLIVIIJ, kc/! U111V11LU 01.011 w 0uvcruJc the project for receipt of construction bids, (3) Alternatively, discuss and take other action related to this item 10. Consideration and possible action regarding adoption of plans and specifications for the lining of sanitary sewer access structures at various locations on this City- wide project — Project No. PW 02 -01 — Approved Capital Improvement Program (estimated cost $ 60,000.00). Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively, discuss and take other action related to this item 11. Consideration and possible action regarding adoption of plans and specifications for Rehabilitation of Sanitary Pump Station No. 4 (1501 East Holly Avenue) — Approved Capital Improvement Program — Project No. PW 02 -03 (estimated cost $633,000.00) Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively, discuss and take other action related to this item 12. Consideration and possible action regarding acceptance of the project for Replacement of 24" Water Valve and Water System Booster Pump No. 2 (400 Lomita Street) — Approved Capital Improvement Program — Project No. PW 01-03 (contract amount $108,777.34). Recommendation — (1) Approve Change Order No 1 in the amount of $13,477 34, (2) Accept the work as complete, (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (4) Alternatively, discuss and take other action related to this item 13. Consideration and possible action regarding approval to publish a Request for Proposal for the maintenance and repair of the City's sewer and storm water pump stations and authorization for Flo- Systems, Inc., to continue this service until such time an award of contract is made (fiscal impact $15,000.00 per year). Recommendation — (1) Authorize staff to solicit proposals from firms which specialize in pump station maintenance and repair, (2) Authorize Flo- Systems, Inc, to continue this service until such time an award of contract is made, (3) Alternatively, discuss and take other action related to this item. 6 0 06 14. Consideration and possible action regarding adoption of plans and specifications for Termite Fumigation of Government Buildings — Project No. PW 01 -24 — Facilities Maintenance Operating Budget — (estimated cost $30,200.00). Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA NEW BUSINESS — F. REPORTS — CITY MANAGER — NONE G. REPORTS — CITY ATTORNEY — NONE H. REPORTS — CITY CLERK — 15. Announcement reminding Council and the public that due to the statewide election being held on Tuesday, March 5, 2002, the next regular meeting of the City Council will be held on Wednesday, March 6, 2002. Recommendation — Approval REPORTS — CITY TREASURER — NONE J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick — Mayor Pro Tern Jacobs — Mayor Gordon — Public Display of Flags 16. Consideration and possible action regarding the continuous placement of American Flags on downtown utility poles until the initiation of the Downtown Improvement Project. on until the initiation of Downtown Improvement Project, (2) Alternatively, discuss and take other action related to this item e 0 7 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — City Council adjourns tonight's meeting in memory of Hans Hanson, age 36 years, former employee of the City of El Segundo, who died after a long battle with cancer in the first week in February, CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p m, December 18, 2001 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT — POSTED: DATE February 13, 2002 TIME M NAME 0 rig P Y A m � O A � b � D d Y a m N m A u n e w g g .2 m E z m m _ m D A i II T O II N y E 0 R m m R n 5 0 0 m A �O& ��^a'$F m¢� m ? S ry 'd ¢Nye 6S�< a � ry� N m 0 m er 2 3 a 3 R m � R 0 e� a O O O 2 A N O C Y �O s r 0 Z 3 m y z �Zm 09" T T q� N X 2 4 m 7 m s N 0 s m A m N m 0 i _ _ N $r°,�IJO.138W'$8$$�bN"��'u a'i'm U + >Co �18 m8188 J D i P o p i in" D Si i iZS� �T m�� � c T$ s pp s A yy t m 0 rG m m Zl c -O+ q A �• y cTi z y o S m 0 T z m; 7 Arlo Slc a inmv�yczm 7 -r A-+ W h o —�y yI r m a yy z y y y Cy m Zn (Si o C A 3 A �m DY 1 f�/ O O T I1 AI Z z +I ]DyI W m m Zo m t5 LL a im A -Ai J! T y o z C C Z z m,y 014 Y T Z y y () C 1 O ,?'M 5 Y m 5 TC m z S T 50 Z 0 z 0 0 H m 0 c Vz A z z y T y 9 y T z m ZT O T A c m O N yN I 'y TNNNN + +fON N N .03 00 AN 90E E, N 4 YrO� W�i NO %8s-.::9N28 > N L p+ m+ .2i 009 1 Jµ�y ,lv�uJ! J �rTP� L ti N T >O r r N N C mZ G� 2 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1/26/2002 THROUGH 02/8/2002 Date Payee Amount Description 1/29/02 Federal Reserve 15000 Employee Savings Bonds EE 1/29/02 Federal Reserve 40000 Employee Savings Bonds 1 1/30/02 Union Bank 30,000 00 PGC -El Segundo, LLC payroll 1/31/02 Health Comp 4,33819 Weekly claims 1/25 1/31/02 Employment Development 37,870 42 State Taxes PR 16 1/31/02 IRS 192,166 63 Federal Taxes PR 16 2/1/02 Siemems Credit Corp 44,837 50 Qtrly Energy Mgmt 2/6/02 Health Comp 21380 Weekly claims 2/1 2/5/01 Federal Reserve 20000 Employee Savings Bonds EE 2/5/01 Federal Reserve 65000 Employee Savings Bonds 1 1/26- 1/07/02 Workers Comp Activity 6,90049 SCRMA checks issued DATE OF RATIFICATION: 02/19102 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by 317,727 03 zl (0 /OZ. Date 2-11-llL Date Date' Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 317,727.03 010 MINUTES OF THE SPECIAL TOWN MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, JANUARY 30, 2002 - 6:00 - 8:00 P.M. CALL TO ORDER - Mayor Gordon at 6 00 p m PLEDGE OF ALLEGIANCE - Council Member Kelly McDowell ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Absent Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present PUBLIC COMMUNICATIONS - (Related to City Business Onlv - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, requested if businesses were suffering from high rents, and if their businesses are being affected by the Farmers Market. A. SPECIAL ORDERS OF BUSINESS 1. Receive input from local businesses regarding losses, result of the September 11"' attacks. 2. Receive input from local businesses regarding losses, result of the Recession. 1) High Tech Infonet Services - Dick O'Rielly Isuppli Corporation - John Zimmerman Computer Sciences Corporation - Frank Pollare Candle Inc -Aubrey Turnik 2) Restaurants /Catering Chef Hannes - Hannes McCormick and Schmick's - Joe Garcia Anthony's Restaurant - Chris Conley, Ron Furente The Patio - Olivia Foster Big John's Village Caf6 - John Aull if any, suffered as a if any, suffered as a MINUTES OF THE SPECIAL CITY COUNCIL TOWN MEETING JANUARY 30, 2002 PAGE NO 1 on 3) Real Estate Development Continental Real Estate & Development — Jerry Saunders Insignia /ESG — Brian Polkinghorne The Chong Company — Gerry Chong 4) Smoky Hollow Wyle Labs — Dan Reeder S and S Hardware — Ron Swanson Glentek — Jason Mark 5) Downtown BI PRO Computers — David Felker Mike Caruso — Jack Caruso Uptown Boutique — Jan May Studio Antiques — Lawrence Martin 6) Lodging/Travel Capistrano Restaurant — Dance Fisher Residence Inn by Marriott — Ray Cruickshanks Hacienda Hotel — Frank Godoy Office of Congresswoman Jane Harman — Dan Wasserman Office of Senator Debra Bowen — Allan Rubinstein Office of Assemblyman George Nakano — David Ford PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identity themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. Bill Mason, Chamber of Commerce, complimented Council on the opportunity to participate in the Town Meeting Emma Duncan, Resident addressed the shuttle and coupons available Gail Church, Tree Muskateers, spoke regarding the recession's impact on non - profit organizations ADJOURNMENT 8 40 at p m MINUTES OF THE SPECIAL CITY COUNCIL TOWN MEETING JANUARY 30, 2002 PAGE NO 2 012 Cindy Mortesen, City Clerk MINUTES OF THE SPECIAL CITY COUNCIL TOWN MEETING JANUARY 30,2002 PAGE NO 3 n REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 5, 2002 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER - Mayor Gordon at 5 00 p.m. ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick Present Present — arrived at 5 50 p m Present Present Present The City Attorney announced that after the posting of the agenda he received a letter from legal counsel for Citizens Against Gridlock in El Segundo and Kilroy Realty notifying the City that pursuant to the Public Resources Code that a legal action was being commenced against the City based upon the City's approval of the Corporate Campus Project The City Attorney recommended that pursuant to Government Code Section 54954.2 (b) (2) that the Council add this matter to the Closed Session under Government Code Section 54956 9 as it is necessary to receive Council direction on this matter immediately The Council voted 4 -0 -1 to add this matter to the closed session agenda Council Member Wernick abstained due a potential conflict of interest CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation; andlor discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Glover v City of El Segundo, LASC No YC 039465 2 City of El Segundo v. Stardust, LASC No YC 031364 1 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC 040688 4 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(d) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None SPECIAL MATTERS — None Council adjourned to open session at 6 55 P M MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 5, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7 00 p m INVOCATION — Reverend Steve Sanchez of Hope Chapel PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS — (a) Mayor Pro Tern Jacobs presented a proclamation observing the 40th anniversary of the Guaymas-El Segundo Sister City Association to be presented to Mayor Bernardino Cruz by delegates to Guaymas, Mexico ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present PUBLIC COMMUNICATIONS — (Related to City Business Oniv — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While ali comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. Mark Olsen, Southern California Edison, presented Council with tips for Storm safety Jan Cruickshank, resident, spoke regarding item number 18, the approval of an amendment to an alcohol license for a Main Street Restaurant Barbara Briney, resident, spoke on behalf of the run for education A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 3 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration of design concept and bidding for Freedom Park Memorial Judy Andoe, Recreation and Parks Department, gave a report MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to approve the Freedom Park Memorial design concept and authorize staff to bid the design for the Freedom Park Memorial MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2 Consideration and possible action regarding changing the current Management Services at "The Lakes at El Segundo" Golf Course Greg Johnson, Director of Recreation and Parks, gave a report MOVED by Council Member Gaines, SECONDED by Mayor Gordon, to approve the Commission's recommendation and direct staff to begin negotiations with American Golf and develop a transition plan for management services with the successful firm MOTION PASSED BY ATHE FOLLOWING VOICE VOTE. AYES: COUNCIL MEMBERS GORDON, GAINES, JACOBS AND MCDOWELL, NOES: COUNCIL MEMBER WERNICK. 4/1 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3 Approved of Warrant Numbers 2522584 to 2523043 on Register No 8 in the total amount of $2,296,414 05 and Wire Transfers from 01/05/2002 through 01/25/2002 in the amount of $931,701.84 and authorized staff to release, ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments; and wire transfers 4 Approved City Council meeting minutes of January 15, 2002 5 Approved the purchase and installation of an additional 128 Tyron wheel bands Tyron is the manufacturer and sole vendor of the product therefore no bid would be required. Funds for the purchase have been made available through the California Law Enforcement Program (CLEEP) grant Cost of the equipment not to exceed $5,150 00, which is in addition to the $10,000 00 previously spent 6 Received and filed Status Report on Capital Improvement Program Projects — (No fiscal impact) MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 4 7 Awarded Contract No 2970 to Falcon Fuels for a period of three years, through September 30, 2005; authorized the City Manager to extend the contract for up to three additional one -year increments, per specifications and pricing in the invitation for bid, authorized the issuance of a blanket order to Falcon Fuels not to exceed the budgeted amount approved each fiscal year for gasoline and diesel fuel requirements, and authorized issuance of annual purchase orders (contract) for the purchase of gasoline and diesel fuel for City fleet vehicle use 8 Adopted plans and specifications for Park Vista Senior Housing Deck Resurfacing and Waterproofing (615 East Holly Avenue estimated cost $175,000 00 and authorized staff to advertise the project for receipt of construction bids 9 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 10 Awarded Contract No 2971 In the amount of $296,000 00 to Denboer Engineering and Construction, Inc , for the rehabilitation of Sanitary Sewer Pump Station No 5 (737 Center Street) and incidental project costs — Project No PW 01 -15 — Approved Capital Improvement Program , authorized the City Manager to execute the contract on behalf of the City, and authorized $58,000 00 for construction management and construction contingencies (fiscal impact $354,000 00) 11 PULLED FOR DISCUSSION BY MAYOR GORDON 12 PULLED FOR DISCUSSION BY MAYOR GORDON 14 Approved request by Barbara Briney, "Run for Education" Director, for the same support and assistance, including waiving of fee for City services, given by the City in previous years, for this year's 10th Annual "Run for Education " This event is sponsored by the El Segundo Council's of PTA's, and the El Segundo Unified School District, to be held on Saturday, March 9, 2002 at 8 00 a m , starting and finishing on Main Street in front of El Segundo High School provided the event meets all applicable City requirements 15 Approved request by Laura Clark, El Segundo Little League Ceremonies Coordinator, for City approval to close certain City streets for the Little League annual opening day parade from 9 00 am to 11:00 am, Saturday, March 2, 2002, and waiver of all associated fees provided the event meets all applicable City requirements 16 Accepted a $50,000 California Defense Retention Matching Grant from the State of California — Technology Trade and Commerce Agency, Office of Military Base Retention and Reuse (Fiscal Impact — an additional $50,000) The City Manager was previously authorized to sign acceptance forms 17 PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL AND DUE TO A POSSIBLE CONFLICT BY MAYOR GORDON MOVED by Council Member McDowell, SECONDED by Council Member Wernick, to approve consent agenda items 3, 4, 5, 6, 7, 8, 10, 14, 15 and 16 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 5 CALL ITEMS FROM CONSENT AGENDA 9 Approve Change Order No 2 for $18,289 80 to Belaire -West Landscape, Inc , for Freedom Park (800 Washington Street and 501 Mariposa Avenue) Improvements — Approved Capital Improvement Program — Project No PW 01 -02 (Change Order amount $18,28980) MOVED by Council Member Wernick SECONDED by Council Member Gaines to approve consent agenda item 9 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11 Approve Letter of Agreement (LOA) No. 3000 between the City of El Segundo and the Metropolitan Transportation Authority (MTA) for MTA grant funding for the Douglas Street Gap Closure /Railroad Grade Separation Project — (Grant amount $9,233,000 00) and authorized the Mayor to execute on behalf of the City 12 Consideration and possible action regarding approval of a Fund Transfer Agreement No. 2973 between the City of El Segundo and the State of California (Caltrans) regarding Transportation Community System Preservation (TCSP) grant funds for the Douglas Street Gap Closure /Railroad Grade Separation Project (grant amount $138,615 00) and authorized the Mayor to execute on behalf of the City 13 Authorized the Mayor to execute and submit the Application No 2974 to the California Public Utilities Commission (PUC) for the construction of the Douglas Street Grade Separation Project — (no fiscal impact) MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve consent agenda items, 11, 12 and 13 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 17 Consideration and possible action regarding use of Proposition C transit funding for expansion of the Downtown El Segundo Lunchtime Shuttle Program to include an Imperial Avenue route MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve transferring funding of $42,200 for the Downtown Shuttle Program south of Imperial, approved by the Council on November 20, 20021, from Proposition A to Proposition C MOTION PASSED BY BY THE FOLLOWING VOICE VOTE: AYES: COUNCIL MEMBERS JACOBS, GAINES, MCDOWELL AND WERNICK. MAYOR GORDON NOT PARICIPATING DUE TO A POSSIBLE CONFLICT. 4/0/1 NEW BUSINESS — 18 Consideration and possible action regarding an amendment to an existing Alcoholic Beverage Control (ABC) license for alcohol sales of beer and wine for on -site consumption (Type 41 -On -Sale Beer and Wine) in the sidewalk dining area at Chef Hannes Restaurant located at 411 1/2 Main Street (EA No 557 and AUP No 01 -2) Applicant Johannes Kraschitzer — Chef Hannes MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 6 MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to determine that the City does not protest the issuance of an amendment to an existing ABC license for the sale of beer and wine at 411 '/Z Main Street (Chef Hannes) MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: COUNCILMEMBER JACOBS, GORDON, GAINES, AND MCDOWELL, NOES: COUNCILMEMBER WERNICK. 411 F. REPORTS — CITY MANAGER — NONE G. REPORTS — CITY ATTORNEY — Reported that the City Council prior to adjourning to closed session took action to add to the closed session agenda a discussion regarding a threat of litigation it had received from Citizens Against Gridlock in El Segundo and Kilroy Realty The Council has directed the City Attorney's Office to communicate with Corporate Campus about the provisions of defense and indemnity to the City relating to the lawsuit H. REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — spoke about the ICRMA governing board item, returning monies to the City of El Segundo Council Member Gaines — spoke regarding the MAX buses Council Member Wernick — requested Council to entertain the idea of a Veterans Memorial Mayor Pro Tem Jacobs — spoke regarding the upcoming trip to Guymas Mayor Gordon — spoke regarding the Town Hall Forum Requested to agendnze for a future meeting a presentation by Aubrey Chernnck, Candle Corp PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed BIII Scheckler, Premier Golf, requested that the current employees at the golf course are considered In the transition to the new management Jan Cruickshank, resident, requested Information on where the ABC will have the public hearing MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 7 Mark Rener, resident, spoke regarding the Police Department raid on Scoops MEMORIALS - Lynn Sperry, resident and member of the El Segundo Volunteer Corps CLOSED SESSION -NONE ADJOURNMENT - at 8 04 P M Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 5, 2002 PAGE NO 8 EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Calendar AGENDA DESCRIPTION Consideration and possible action regarding approval of examination plan for the Personnel Merit System fob classification of Administrative Analyst RECOMMENDED COUNCIL ACTION 1 Approve the Examination Plan 2 Alternately discuss and take other action related to this item BACKGROUND & DISCUSSION Chapter2 28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel', provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit system fob classifications ATTACHED SUPPORTING DOCUMENTS FISCAL IMPACT Operating Budget. Amount Requested Account Number Project Phase Appropriation Required _ Yes x No ORIGINATED BBY� DATE February 7, 2002 Bret Plumlee, Director of Administrative Services REVIEWED BY DATE 14 "'1Z. Mary S nn, City Manager Agenda388 014 'J BACKGROUND & DISCUSSION (CONTINUED): The Human Resources Division has initiated the recruitment, testing and selection process for the fob classification of Administrative Analyst It is recommended that the City Council approve the examination plan that contains the following examination techniques and weights for each portion of the examination ADMINISTRATIVE ANALYST (Open- Competitive) Structured, Technical Oral Interview Weighted 100% 015 EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT GENDA HEADING Consent Calendar AGENDA DESCRIPTION Consideration and possible action regarding a proposal by the Police Department to establish a new fob classification of Police Records Supervisor (no fiscal impact) RECOMMENDED COUNCIL ACTION Approve the Police Records Supervisor class specification, Adopt the Resolution establishing the monthly salary range, Alternatively, discuss and take other action related to this action BACKGROUND & DISCUSSION To ensure the training and development of employees of the Police Department, a practice of rotating positions was developed and has proven very successful for the personal and career development of sworn personnel - continued on next page - ATTACHED SUPPORTING DOCUMENTS 1 Class Specification for Police Records Supervisor 2 Resolution establishing monthly salary range FISCAL IMPACT Operating Budget Amount Requested Account Number Project Phase Appropriation Required _ Yes X No ORIGINATED BY 'Ll Al 1,4-� Bret Plumlee, Director of Administrative Services DATE February 6, 2002 REVIEWED BY DATE Mary nn, City Manager Agenda 389 G 1 4 BACKGROUND & DISCUSSION (continued) The technical knowledge required of the Police Records Supervisor is vast and varied Thorough knowledge and accurate interpretation of the numerous State and Federal restrictions surrounding the release of public records is essential to reduce the liability of the City and the Police Department The amount of information is staggering and these restrictions are constantly and rapidly changing Although familiarization in this area is critical, the expansive learning curve proves to be extremely cumbersome and time consuming Technological expertise in a variety of automated computer systems has become a minimum standard of today's Police Records Supervisor. The enhancements of an automated Record Management System that is now integrated with Computer Aided Dispatch, and the future requirements of interfacing with a Geographical Information System and Digital Imaging System, requires the Police Records Supervisor to utilize fully developed computer programming and troubleshooting skills These skills will also prove necessary in anticipation of the upgrades to local, state and national information databases, which will improve service and heighten security of existing systems Although the practice of rotating personnel to various assignments is beneficial for the individual's personal and career development, the Record Division's overall growth potential is stagnated due to the constant state of training and developing that is required of a "temporary" supervisor Police Department Management staff are proposing to replace the current sworn supervisory Police Records position with a more permanent non -sworn employee, well versed in the requirements of state and federal reporting guidelines, experienced in automated record management systems and with an understanding of the methods necessary to maintain the highest level of customer service for our community In 1996, the Department's civilian Police Records Supervisor retired At that time a Sergeants' position was created and put in charge of the Records and Jail division That Sergeant was responsible for researching and implementing a new Records Management System and looking into the feasibility of starting our own Communications Center In 1998, that Sergeant took on project management responsibilities for the construction of the Communications Center Therefore, anew Sergeant was rotated into the Police Records supervisory position Currently a Sergeant fills the Police Records supervisory position on a rotating basis The technical knowledge required of this position, which has expanded exponentially in the last few years, has added significant expertise to the requirements of the position, making it impractical to continue the rotation process It is recommended that Council authorize the hiring of a Police Records Supervisor familiar with the computerized systems used in law enforcement, knowledgeable in the codes, regulations, and policies relating to the control of police records, and responsible for the general office procedures and Police Assistant personnel The Sergeant currently filling this position will assist in the training and development of the new position 017 The proposed establishment of Police Records Supervisor will not result in an overall increase of authorized positions in the department, and there will be no additional fiscal impact Funding for the position for the remainder of this fiscal year will result from the City Manager authorizing, on a trial basis, a reduction of the Police Department's authorized overhires from three Police Officer positions to two None of the authorized overhire positions are presently filled The fob classification of Police Records Supervisor will be proposed for allocation to the El Segundo Supervisory and Professional Employees Association 018 RESOLUTION NO. A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL ESTABLISHING A SALARY RANGE FOR THE NEW JOB CLASSIFICATION OF POLICE RECORDS SUPERVISOR The City Council of the city of El Segundo does resolve as follows SECTION 1 The City Council adopts the following basic monthly salary range for the new job classification of Police Records Supervisor STEP A STEP B STEP C Range 40S $4422 15 $464602 $4881 23 STEP D $512834 STEP E S538796 SECTION 2 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book of original resolution of said City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted SECTION 3 This Resolution will remain effective until superseded by a subsequent resolution SECTION 4 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this 19th day of February , 2002 ATTEST Cindy Mortesen, City Clerk APPR Mark M Mike Gordon, Mayor 019 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of , 2002, and the same was so passed and adopted by the following vote NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of 2002 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) 0 0 City of El Segundo, CA Job Description Job Code: POLICE RECORDS SUPERVISOR Definition: Under general supervision, plans, organizes, coordinates and supervises the records processing, retention, maintenance and retrieval activities of the Police Department Essential Functions- Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Plans, organizes, coordinates, and supervises clerical operations of the Records Division relative to coding, data entry, maintenance, retrieval, purging, sealing, document imaging and storing of police records and reports such as crime, arrest, and accident reports, ensures proper operation of the computerized Records Management system, including update and maintenance procedures required Makes recommendation for policies, procedures and systems to improve operations and ensure compliance with laws, court decisions, rules and regulations relating to the use and confidentiality of police records Approves release or inspection of police reports and is responsible for the monitoring of fee collection at the front counter Functions as the Department representative at a variety of committee and organizational meetings and conferences such as CLEARS and CCUG Responds to non - routine questions and information requests Compiles and verifies statistical information /reports generated from the computerized system and complies with court orders for subpoenaed records Provides staff assistance to police administrators on special protects by gathering and formatting information, conducts research and completes staff reports Assigns, schedules and monitors work, and evaluates employees, assists in hiring, trains, assigns, reviews and evaluates work of assigned staff, initiates corrective and /or disciplinary action May be required to work shifts, weekends, and/or holidays 021 Knowledge. Skills and Other Characteristics: Considerable knowledge of the principles, practices, codes, regulations and laws governing police records management Knowledge of criminal justice procedures Knowledge of methods of supervisory techniques Knowledge of computerized systems and programs used in municipal law enforcement agencies Knowledge of research techniques and procedures Knowledge of manual and automated filing and index systems, and their appropriate applications Knowledge of basic customer service techniques Knowledge of English usage, spelling, punctuation and grammar Knowledge of Computer Aided Dispatch systems (CAD) Skill in applying and explaining related laws, codes, regulations, and policies Skill in setting priorities and handling emergency situations Skill in multi - tasking Skill in handling a high volume of telephone and counter traffic Skill in monitoring and evaluating procedures and operations Skill in operating a variety of standard office equipment Skill in compiling, preparing and presenting statistical data Ability to understand and follow complex written and verbal instructions Ability to communicate clearly and concisely both in written and oral form Ability to effectively handle conflict and develop effective resolutions Ability to supervise, train, motivate and evaluate employees Ability to establish and maintain effective working relationships Working Conditions- Work is performed in a busy office environment that is staffed on a 24 hour 7 day a week basis This position may require some shift work, schedule adjustments, and phone calls during off hours Licensing /Certification Requirements: A valid California Driver's license Minimum Qualifications: Graduation from high school or GED, college level coursework is desirable, and three (3) years of increasingly responsible experience in police records maintenance, including or supplemented by specialized training in automated records systems and supervisory experience, or an equivalent combination of education and experience Experience in coordinating the work of others is highly desirable �z� EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Calendar AGENDA DESCRIPTION Consideration and possible action regarding approval of a resolution extending the authorization for accepting debit and credit cards for City services to include water payments and other City services RECOMMENDED COUNCIL ACTION ) Approve attached resolution as required by Government Code § 6159 ) Authorize the City Manager to execute agreements with the individual credit card companies 3 ) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION In February 2000 the City Council authorized the use of credit cards for payment of Recreation and Park class fees The program has been well received by residents and has also improved the administrative process of collecting and recording fees These improvements have lead to the Recreation and Parks department now accepting credit cards at two different locations To continue the development of this successful program the Administrative Services Department is recommending continuing to accept Visa and MasterCard for recreation class fees and to extend acceptance of credit cards to include water payments and other City services and allow acceptance of debit cards ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT First year costs to be absorbed within bank administrative charges Operating Budget Amount Requested Account Number. Project Phase Appropriation Required No x ORIGINATED BY DATE /> "/y 2-11-02, Bret Plumlee, Director of Administrative Services REVIEWED BY. DATE, Mary St n, City Manager �'a z 0 3 5 RESOLUTION NO. _ A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL, CALIFORNIA, APPROVING THE PRACTICE OF ACCEPTING PAYMENT BY CREDIT CARDS FOR FEES AND CHARGES FOR CITY SERVICES The City Council of the City of El Segundo does resolve as follows SECTION I The City Council finds and declares as follows A Approve staff's recommendation that the City accept Credit Cards for payment of fees and charges for City services, B Government Code Section 6159 requires that the City Council authorize the City to accept credit cards, SECTION 2 Pursuant to Government Code Section 6159, the City Manager, or designee, may accept major credit cards for payment of City Services, SECTION 3 The City Manager, or designee, is directed to adopt policies and procedures for implementing this Resolution which will establish the types of credit cards that may be accepted, the kinds of services that may be paid for by credit card, internal procedures for tracking credit card purchases, and for any other related policies SECTION 3 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this _ day of 2002 Mike Gordon, Mayor -1- "24 ATTEST Cindy Mortesen, City Clerk APPROVED O Mark D He ey, i it By Karl Berger, Assistant Crtv t n CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2002, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of ,2002 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) -2- 0 25 EL SEGUNDO CITY COUNCIL MEETING DATE- February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Calendar AGENDA DESCRIPTION- Consideration and possible action regarding approval to upgrade the City's backup system from the old Digital Audio Tape (DAT) to a more current format Super Digital Linear Tape (SDLT) Approve purchase of an ATL M1500 SDLT tape system with two drives for an amount not to exceed $18,900 RECOMMENDED COUNCIL ACTION* (1) It is recommended the City Council approve the purchase of an ATL M1500 SDLT system with two drives for an amount not to exceed $18,900 (2) Alternatively discuss and take other action related to this item BACKGROUND $ DISCUSSION* The City currently uses a DAT backup system, which takes five tapes and 35 hours to backup 54 Gigabytes for a full backup of the City's computer network system The proposed system will back up the current volume in 45 minutes on one tape and will include a second drive so that if the first one fads the second one will take over the backup The second drive can also make a copy of the first tape for off -site storage This system is field expandable to 20 tape drives, which exceeds the foreseeable requirements ATTACHED SUPPORTING DOCUMENTS' None FISCAL IMPACT: Operating Budget $25,300 Amount Requested: $18,900 Account Number 601 -400- 2505 -8108 Project Phase: Appropriation Required Yes_ No X ORIGINATED BY: DATE* Bret Plumlee, Director of Administrative Services REVIEWED BY. DATE: 2 Mary Str n, City Manager /� Z e2() 6 BACKGROUND & DISCUSSION (Cont.): The City has received four quotations for SDLT tape backup solutions Requests for bids were widely distributed to ensure the best price Listed below Is a summary of the quotations The prices Include shipping and sales tax Lighthouse Technology Overland Data Tape Library $16,500 Applied Computer Solutions ATL M1500 SDLT Tape System $18,900 Impex Overland Data Tape Library $18,950 Bi -Pro ATL M1500 SDLT Tape System $20,000 Avnet ATL M1500 SDLT Tape System $24,900 The Technology Advisory Group has reviewed this item, and Information Systems staff is recommending purchasing this system from Applied Computer Solutions since Its system meets the City's requirement for rack mounting of computer equipment 027 EL SEGUNDO CITY COUNCIL MEETING DATE. February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION. Consideration and possible action regarding approval of $40,000 to provide consulting services for streaming video technology on the City's web site RECOMMENDED COUNCIL ACTION: 1 ) Authorize City Manager to execute standard Professional Services Agreement in an amount not to exceed $40,000 2 ) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The Information Systems budget includes funds to supplement and assist permanent staff with various technology projects throughout the year Examples of technology projects in which staff needs technical assistance include Microsoft software audit, improved Internet security, and improved network performance and security These are tasks that require specialized skills and training The City has used the services' of Norm Thorn in the past for network consulting and to assist with various technological projects The requested $40,000 is to assist with streaming video technology for the City's web site until the end of FY 2001 -2002 The services are budgeted and no new budget allocation will be required ATTACHED SUPPORTING DOCUMENTS' "Exhibit A" Scope of Services FISCAL IMPACT: Operating Budget $95,150 Amount Requested $40,000 Account Number: 001 -400- 2505 -6214 Project Phase Develop and implement streaming video for the City's web site Appropriation Required: Yes No X ORIGINATED BY DATE• /, /l Bret Plumlee, Director of Administrative Services REVIEWED BY: DATE Ma renn, City Manager /oL C2b Exhibit A Scope of Services Norman R Thorn dba Business Productivity Systems proposes to provide consulting services to the City of El Segundo to perform the tasks listed below and other network administrative tasks, at an hourly rate of $75 per hour The total amount of this agreement will not exceed $40,000 1 Provide consulting services for the selection, installation, and configuration of streaming video capability for the City's web site This capability is to provide a video / audio feed from the City Cable to the web site 2 Provide consulting services for resolving other technical issues that may arise during the course of completing the previous task 02: EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding adoption of plans and specifications for construction of Mariposa Avenue Storm Drain (700 block of Mariposa Avenue) - Approved Capital Improvement Program — Project No PW 02 -02 - (estimated cost = $150,000 00) RECOMMENDED COUNCIL ACTION Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The approved Capital Improvement Program Includes construction of a storm drain in the 700 block of Mariposa Avenue This new storm drain will eliminate an existing storm drain connection to a sanitary sewer line at the westerly dead end of Mariposa Avenue The scope of the protect Includes construction of a storm drain system at the Mariposa Avenue /Hlllcrest Street Intersection The proposed increase in cost resulted from the need to use a more complex design to achieve full flow capture and diversion to the County storm drain The design is complete and the permit to connect to Los Angeles County Southport Drain has been Issued by the Los Angeles County Department of Public Works ATTACHED SUPPORTING DOCUMENTS Location map FISCAL IMPACT Capital Improvement Program Amount Requested Account Number Project Phase. Appropriation Required $ 93,800 00 $150,00000 301 - 400 - 8205 -8983 Adoption of plans and specifications Yes ORIGINATED BY Qwcl O� DATE February 12, 2002 Andres Santamana, Director of Public Works REVIEWED BY DATE' Mary Strenn, City Man r7 °� N \GOUNCIL FEBRUARY 1904(TUesday 02120013A? 1 2 W 11 0 3 3 W G I A1N1100 53139"t 50l A44 314tlOX1MYN i0 Ally y I 0411 y < I ^]hala 00310 "t3 Y1 1 aA• au \ 'ew oI .'.I B 9 r J ` I I'Y m] InI hI I. �\ w L cee LIULIU LJLIUIJ aA1. • L • l • w m M 413 as Q b ASS 1)YYOM _ m O T rT t Z 1 f J < A AS ® aA. ooxoaaY 2O J < 8 YN1N1 L6 �. � S 1 OY A31110 YLxi1LL Z � O � •N iY11 MiiYO i OYli# i K K W 2 _ Lf �-► -y y M1tM i li N /•h V N J T (31YaW1 � a \ ♦; AYM W m WU "j A1M t>tO1M - -�� O 03111Y _ Q W , U It A /13f BlY�MY W1 • � •� /� f ~ i N O : S w m 1 M ►1 Sal 1�1I L11 y'L N L YN•IOY1 )/ •OIA.M {f MCIY iCl A Y•0 2 �� • © x a� K 1/ GON1111 YOIMIMYIf1 )N wl] �31Y 0 O 1{ f•tY•N ' = I� IILl) /wl•4 " u •xwonra L IV, ]A• "114 �+ !1 t is is Yofa" "WAN" m aM 1141" IAS 111111, �A1 t V Iun" N ^uu �QO� if Ys YLY)a Wl1mmY y6 — W f i m Z .1M0 B ®= AS if 0 "hLWw •1MOl Y < COY 1]MYI1011 < N O ® iO ❑ 1f is YYY)14 NYa. � OY )MYNYIY J ® 1/ N•/1)xf WT S f U i i� t 3f Itl .N)Y• p p • _ � N BB 7:30 if OY•C4• N Y `--�' OB��B K is "4'.. . awtlwxalY w � •0 3E �� •9 4 F _ ❑BBB It axoawa V ( 1+ is if if •fI"YI11f 1 YMlIE3 A �x ^ 1 .1 /I VW 0 /y Q 11 s w I f]YiIIIN O QQ 1 a a i t i W O 1ia"A� w Vf �4 AiY {L J �"wllw3 NI] IIM g5 — O J 3 2 YJ 'NOES W w n c Of Q 4 o Q < 0 u U � < F o. 2 W 11 0 3 3 EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding adoption of plans and specifications for the lining of sanitary sewer access structures at various locations on this City -wide project — Project No PW 02 -01 - Approved Capital Improvement Program — (estimated cost = $60,000 00) COUNCIL ACTION Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The adopted fiscal year 2001 -2002 Capital Improvement Program Includes a project to install lining over the interior brick wall of sanitary sewer access structures The work includes cleaning and sealing the walls from ground water infiltration and installation of a structural polymer lining over the walls This Is a preventative maintenance effort intended to extend the life of these structures Staff has prepared plans and specifications for lining approximately 45 structures in the southwest residential area of the City The project is estimated to cost $60,000 00, Including staff costs for design and construction Inspection ATTACHED SUPPORTING DOCUMENTS Location map FISCAL IMPACT: Capital Improvement Program- Amount Requested Account Number Project Phase Appropriation Required $60,00000 $60,00000 301 - 400 -8204 -8393 Adoption of plans and specifications No BY DATE February 12, 2002 Andres Santamana, Director of Public Works REVIEWED BY 114 4 DATE Strenn, City Ma er ' " �6r2 N \COUNCIL FEBRUARY 19 02 (Tuesday 02 12 02 900 AM 10 X34 W n L m 3 t W W IA1Nf100 S313ON♦ SOl AMI 3Ny0N1MtM d0 A11] 0 W u O 6 Y N } 1 Y = I a CA) t OD310 NYi I` t C Y!]MNa U O JI zz _ J o 9 UJ F a e A 9 z Y� II II 11 II I� 11 11111111 flsl g IN �i W n L C ♦lL 3 t W M � 1 1)YYf W N N J Q l M W YAI is u O 6 Y N } 1 1> O a LU t C ZJ Q W N zz _ J o 9 UJ F a e z N y J Iv�)tNl N AHf L'iO1M z i G Lf ltli Y/ N y w W � nr W I� 3 t W U W r W N N J Y l M W YAI is u Y N tl1 1> O a LU C Q W N O _ V I LI z NNl II N7iY0 fjL` MOIlY NN a 1L MLYY 4tw YYYI .j u � a ♦ W ter; AVM \ m 0111111 2 f MYI !CA � 2 LD)fln.)L f N IS tY1KY1 MCIY fil n 1 iM Nw N ]M Y ® . is nl) is f10Yll ll - O )FI. 1n1ltw a, MOIMIIYtYw ■ tM Y 1L ft1YtY _ I� Ylyl]LFIW f IS YMWO)I IYa II` ?YY YItI V I--� 1L NLM)YO I�]M aid,N ♦ T 1 Y Yt l)Yntl 1! Y)lF]> yC �� YO YD1t 3 1! OF1l1NI. YtF w Q VY 13YYIIOI! ®Q It t1N < M if YYY SIS tIf � if NY)Y OY )MiY1lt J if NOO1)ML it i �.� Y is tY]Yl fj ` O M ` V N ♦ fY ^ 1! OYLOF Yli N It B N • y O I w CMILtI ♦Yt IS DFMY>IY IY J' 9 's O.OtIdd)2 lL •IFILYI♦ LS LMI11Mw Is tasll.FYI FCZO:)F NI —t+ T'.ppp. elf taan� J _3J_�YLIwN 4N] a'NsfLVS At '0 S o OF A Q 0111 J`StY M z W A5 I� Q U W _ u Y LL G u tl1 a a M z W A5 EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION, Consideration and possible action regarding adoption of plans and specifications for Rehabilitation of Sanitary Pump Station No 4 (1501 East Holly Avenue) - Approved Capital Improvement Program — Protect No PW 02 -03 - (estimated cost = $633,000 00) RECOMMENDED COUNCIL ACTION. Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the protect for receipt of construction bids; (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The approved Capital Improvement Program included refurbishment of Sanitary Sewer Pump Station No 4 This pump station was built in 1964 and upgraded in 1982 It is located at the northeast corner of Holly Avenue and Kansas Street The existing equipment is old and spare parts are difficult to find for repair and maintenance (Additional discussion on the next page......) ATTACHED SUPPORTING DOCUMENTS Location map FISCAL IMPACT Capital Improvement Program Amount Requested. Account Number Project Phase- Appropriation Required $1,040,000 00 $ 633,000 00 302 - 400 - 8204 -8468 Adoption of plans and specifications No ORIGINATED BY DATE February 11, 2002 C.I/nd�ttd .�q��Atki�, Andres Santamana, Director of Public Works REVIEWED BY- DATE Mary Stre City Manager N 1COUNCIL- FEBRUARY 1905 (MOnday WM I /02 1 00 P M) t 036 BACKGROUND AND DISCUSION (continued) The design of this pump station is now complete and staff recommends advertising of this project for receipt of construction bids The scope of proposal refurbishment includes construction of an overflow structure to the existing wet well to allow sufficient response time prior to overflowing in the event of failure, installation of a stand -by diesel generator near the site, replacement of all pumps and electrical controls, relocation of electrical control to above the sidewalk level to prevent flooding damage, sealing of the existing wet well, and other miscellaneous improvements The total estimated cost for construction of this project is $633,000 00 N \COUNCIL FEBRUARY 1905 (Monday 021 V02 1 00 P M ) n 3 7 n 011JY 0 > a = J f_ O r z a W O N = W J ` W � u u < U O J W V 2 O J W NII O H L1 1 V I (mmmmi) NA s]N01LN ©` Aa ann pppp alt waan�J �_2J�1[.11w! 450 u1w.N �`g5 ' O n O ate O. `p5 C all \� I�IWA� 0 V W 0 A. IIYS{ I U o I(L U W 4 93139Nr 501 3NNONIMWM !O A113 O �J IA1N000 AY/ >. Z q Oqf� 00310 Ntt ��1 Aril \ m 111..1 Z .1I1 9 9 9 9 7 9 M-1 a -j \ i •` yy Y I I I I 11 I I 11 � � 11 1 1'l 11 11 11 w n 011JY 0 > a = J f_ O r z a W O N = W J ` W � u u < U O J W V 2 O J W NII O H L1 1 V I (mmmmi) NA s]N01LN ©` Aa ann pppp alt waan�J �_2J�1[.11w! 450 u1w.N �`g5 ' O n O ate O. `p5 C all \� I�IWA� = 0 V W � A. IIYS{ I U o I(L U 4 ` O 6 q ��1 Aril \ m 111..1 Z < m I N li fxfgwl MON !fl n )M fp A L{ {IpMll,l C�]M wli 4 O y 1M 3... 1S W1MIMtt11 )M lnw,wA > if SUABS"I" 0n11a O « O � aew w111 u 3[ NOSa N )M alYww L li ",AD" 1(111133 .y V � ` )M 1.1.314 VYnw, F Lt SMw1LYww Y1, C w lam. LL is S1Mp, wYYll{ < y OY 1)YY..OI/ OY )N1x11S 1L xx31 It xO.lLl{ is wx)Y1 a < M V M — w N if CYwM11S � N as i ♦L 1L OwOIfx31Y 111 p C�1.1x Q�7 p is p.oa«o3 y 9 li •INISYU n 1[ WI... I, W 0 A 11[11 wwol W is 153Y11lIM W r• \ O J J = 0 V W � v Y o w U 4 53i O 2 r P-�Q EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding acceptance of the project for Replacement of 24" Water Valve and Water System Booster Pump No 2 (400 Lomita Street) - Approved Capital Improvement Program— Project No PW 01 -03 -(contract amount= $108,777 34) RECOMMENDED COUNCIL ACTION Recommendation — (1) Approve Change Order No 1 in the amount of $13,477 34, (2) Accept the work as complete, (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (4) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION The City Council on June 19, 2001, awarded a contract in the amount of $95,300 00 to Castillo Western Industrial Constructors The work included replacement of a 24" pressure - reducing valve at West Basin Three connection at the intersection of Redondo Avenue and Manhattan Beach Boulevard in the City of Manhattan Beach and replacement of the booster pump no 2 at 400 Lomita Street (Additional discussion on the next page....) ATTACHED SUPPORTING DOCUMENTS 1 Notice of Completion 2 Vicinity maps FISCAL IMPACT Capital Improvement Program Amount Requested Account Number. Protect Phase Appropriation Required $150,00000 $108,77734 501 - 400 - 7103 -8207 ($100,000 00) 501- 400 - 7103 -8485 ($ 50,000 00) Accept the work as complete No ORIGINATED BY O L� DATE February 12, 2002 Andres Santamaria, Director of Public Works N \COUNCIL- FEBRUARY 19 03 (Tuesday 02)12/02 9 00 AM) 1 L n3�) BACKGROUND AND DISCUSSION (continued) In order to replace the pressure - reducing valve, the existing check valve had to be closed The contractor and City staff were not able to close the valve due to rusted parts and general deterioration, which were not apparent until the start of construction The contractor was authorized to replace both valves at the West Basin 3 Connector at an additional cost of $13,477 34 The work has now been completed to the satisfaction of staff Staff recommends acceptance of this project N \COUNCIL - FEBRUARY 19 03 (Tuesday 02/12/02 9 00 AM) )40 Recording Requested by and When Recorded Mail To. City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name Replacement of 24" Pressure Reducing Water Valve and Water System Booster Pump No 2 Project No PW 01 -03 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that 1 The undersigned is an officer of the owner of the Interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 4 The nature of the interest of the owner is Public street right -of -way 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on February 5, 2002 The work done was Replacement of existing water valves and water pump 6 On February 19, 2002, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was Castillo Western Industrial Constructors 8 The property on which said work of Improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and Is described as follows Public utilities 9 The street address of said property is 400 Lomita Street Dated Bellur K Devaral City Engineer VERIFICATION I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on , 2002 at El Segundo, California Bellur K Devara) City Engineer N \NOTICES \PW 01 -03 (02/04/02) n 4 1 LOS ANGELES INTERNATIONAL AIRPORT MARIP l.� 9 � PACIFIC OCEAN NO SCALE cl JIO E L S E G U NI D 0 N 1 t 1 J ` ROSECRANS g 1 1 _ M A N H A T T A N B E AIC H REDONDO I m pI g '<_I BEACN W � 6 t zo. ROJECT VICINITY MAP 042 N � W J I41Nfl00 S3139N0 SOl 4M! 3NtlON1MtlN !O 4117 0 W 00310 N1'S O� . N n a. c w w. s n •03N3q ll `C � Q V I w U W. O V Q CL 1d z z �� q U H M N .N1lIM 00.003. uw YwI i u a W m Z 6 H F Q Z 1 10]MOI I! � .7M 01] LL O ]7M lw ='lM anY1.w y aM .u4atYlw y ='ln. WWI U ]M ]11111 .7M 01119.4 lM 1].0.1 :AY OM]0011 :16 ]MO..L M A 1 a i -.43 EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding approval to publish a Request for Proposal forthe maintenance and repair of the City's sewer and storm water pump stations and authorization for Flo- Systems, Inc , to continue this service until such time an award of contract Is made (fiscal impact $15,000 00 per year) RECOMMENDED COUNCIL ACTION Recommendation — (1) Authorize staff to solicit proposals from firms which specialize in pump station maintenance and repair, (2) Authorize Flo- Systems, Inc , to continue this service until such time an award of contract Is made, (3) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION For the past twenty years, Flo- Systems, Inc , has been providing maintenance and repair services to the City's ten (10) sewer pump stations and three (3) storm water pump stations The City has modified Its procedures, which include a requirement for signing a Professional Services Agreement (Background and discussion continued on the next page....) ATTACHED SUPPORTING DOCUMENTS; None FISCAL IMPACT Operating Budget $15,00000 Amount Requested $15,00000 Account Number; 001- 400 - 4301 -6206 Project Phase Request for Proposal Appropriation Required. No DATE February 12, 2002 Andres Santamana, Director of Public Works REVIEWED BY DATE / Mary Strenn, City Man r /vz N \COUNCIL\FEBRUARY2002\05 08 (Tuesday 02 l� �s GOA M) 13 BACKGROUND AND DISCUSSION (continued) Negotiations on the wording of the agreement between Flo- Systems, Inc , and the City have not been fruitful The pump stations, which cost an average of $500,000, have not been maintained for the past four (4) months and are now starting to have component failure It is recommended that authorization for a Request for Proposal be approved so that the City can contract with a firm, which specializes in pump station maintenance and repair and will also be agreeable to signing the City's Professional Service Agreement To assure that the pump stations continue to be operational until a contract is awarded, it is also recommended that the Council authorize using Flo- Systems, Inc, services until such time another company becomes available N \COUNCIL \FEBRUARY 2002 \05 08 (Tuesday 02 12 02 9 00 A M ) , 4 C EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding adoption of plans and specifications for Termite Fumigation of Government Buildings — Project No PW 01 -24 — Facilities Maintenance Operating Budget - (estimated cost = $30,200 00) RECOMMENDED COUNCIL ACTION Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise the project for receipt of construction bids, (3) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION Termite inspection by pest control contractors has found evidence of dry wood termite infestation in many City Government Buildings This project provides for tenting and fumigation of City Buildings to control the Infestation and prevent further wood structure damage Plans and specifications have been completed by staff using recommendations from the pest control contractors and are now ready for bidding Public Works will process the bids and administer the project for the Maintenance Facility (1), Fire Station No 1 (2), Joslyn Center (3), Pine Field Concession Building (4), and the Water Plant Pump House B (5) ATTACHED SUPPORTING DOCUMENTS Area map FISCAL IMPACT Operating Budget Amount Requested Account Number Project Phase Appropriation Required $30,20000 $30,20000 405 - 400 - 0000 -6215 Adoption of plans and specifications No ORIGINATED BY. Q DATE February 12, 2002 Andres Santamana, Director of Public Works REVIEWED BY i /I DATE Z/�Strenn, City Man er / °Z N =UNCIL FEBRUARY 1901(Tuesday 02/12102900 AM) 1 0 � lVl N3NI1NOO 1L w r I �• (31VAIkld) J w AVM S3H'JnH o Z L11 1i z N U 1S ABl3S 5 1tlOdtlIV OAl9 Z w a ai O j 17 W a r- D7 LS VNVICINI VIONla IONII ®� X N S SIONIIII a a c '1S N019NIHSrM w a 'ts srsNrx IS S IC�aOdnr� 4 15 rIN N003a0 1S VOVA3N = IS a31N33 Z Q �rr.—,� a0 Nne is aNrlAar NVIA w rr � � is rilwol rllwol �� ®� '1J A larO�W d• YS raa31S ❑ ❑a� 4 ® ®B 1S NN3d V.F is NOOl3Ns woaa ®e W y-3 A B ®� ®� M is rN3ar N Ell] ❑ a '15 Oar ON r15 � 1 a3dd3d 0 ^� 1S NIVW U 8 w Q T ld '15 ONOWHOIa O ; ❑B��e� 1S Oa03N0o a0 NO 0 1S rINI ri'�� ❑ ®�E3 I�.JB JaIA T II o ® 15 9NIlIHM v • c c �_ ® Y ¢ 1S r1SiA rw0'l m lot ¢ SI rWOI a 1 a a w A3llrA LL z U 1 2 a J 2 go V a 1S 1S3H3111H 3� r 1 ad z I I i is �( �j� 1 a ll a L1u ya Q w � �� • � p 1S3 a 1S roonA g �opunog A113 IsaM 5 - -�--J GE�'E I N - V.05 oE� In p OF • I REPORTS — CITY CLERK Announcement reminding Council and the public that due to the Statewide election being held on Tuesday, March 5, 2002, the next regular meeting of the City Council will be held on WEDNESDAY, MARCH 6, 2002 15 :KY EL SEGUNDO CITY COUNCIL MEETING DATE: February 19, 2002 AGENDA ITEM STATEMENT AGENDA HEADING: Reports Consideration and possible action regarding the continuous placement of American flags on downtown utility poles until the Initiation of the Downtown Improvement Project RECOMMENDED COUNCIL ACTION: (1) Approve Installation of American Flags on downtown utility poles until the Initiation of downtown Improvement project, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: The City currently places American flags on the light standards in the downtown area in honor of certain holidays throughout the year The display is intended as a symbol of El Segundo's patriotism The Mayor proposes that the City display the flags until the downtown improvements begin The new light standards should also be equipped for flag displays along with other banners throughout the year It is expected that the flags will need to be replaced more frequently because of the continuous exposure to the elements As such, the Public Works Department indicates that the replacement cost would be about $3,000 00 per year, but will involve less labor then periodic placement ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: $3,000.00 annually Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: —Yes _ No ORIGIN BY. Mayor Mike Gor REVIEWED BY: , DATE: �L J a 16