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2002 FEB 19 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 flours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 19, 2002 — 5:00 P.M.
Next Resolution # 4245
Next Ordinance # 1346
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, gt sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 HIII v City of El Segundo, United States District Court (Central District) D C CV -98-
01463LGB
2 Citizen Against Gridlock in El Segundo and Kilroy Realty Corporation v City of El Segundo
Los Angeles Superior Court Case No BC267404
3 Glover v City of El Segundo, LASC No YC 039465
4 City of El Segundo v Stardust, LASC No YC 031364
001
5 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC
040688
6 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(d)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public
statement is required at this time); Initiation of litigation pursuant to Government Code §54956 9(c) -1- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
SPECIAL MATTERS — None
2
002
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must
include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 19, 2002 — 7:00 P.M.
Next Resolution # 4245
Next Ordinance # 1346
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Reverend Roger Kinsey, Pacific Baptist Church
PLEDGE OF ALLEGIANCE — Council Member Nancy Wernlck
PRESENTATIONS —
(a) Commendations presented to Scott Lidman, Michael Levey, Michael Considine, Melody
Nava and Martina Guilfoll to recognize their courageous efforts which saved the life of
Charles Sanderson on January 12, 2002 at The Lakes of El Segundo
(b) Commendation presented to Battalion Chief Kevin Smith for his training of the Firefighters
in our Sister City, Guaymas, Mexico
003
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
Warrant Numbers 2523044 to 2523387 on Register No. 9 in the total amount of
$1,198,340.99 and Wire Transfers from 01/26/2002 through 02/8/2002 in the amount
of $317,727,03.
Recommendation — Approve Warrant Demand Register and authorize staff to release
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement, emergency disbursements and /or adjustments, and wire transfers
2. Special City Council Town Meeting minutes of January 30, 2002.
Recommendation — Approval
4
C04
3. Consideration and possible action regarding approval of examination plan for the
Personnel Merit System job classification of Administrative Analyst.
Recommendation — (1) Approve the Examination Plan (2) Alternately, discuss and take
other action related to this item
4. Consideration and possible action regarding a proposal by the Police Department
to establish a new job classification of Police Records Supervisor (no fiscal
impact).
Recommendation — (1) Approve the Police Records Supervisor class specification, (2)
Adopt the Resolution establishing the monthly salary range, (3) Alternatively, discuss
and take other action related to this item
5. Consideration and possible action regarding approval of a resolution extending
the authorization for accepting debit and credit cards for City services to include
water payments and other City services.
Recommendation — (1) Approve attached resolution as required by Government Code §
6159, (2) Authorize the City Manager to execute agreements with the individual credit
card companies; (3) Alternatively, discuss and take other action related to this item
6. Consideration and possible action regarding approval to upgrade the City's
backup system from the old Digital Audio Tape (DAT) to a more current format
Super Digital Linear Tape (SDLT). Approve purchase of an ATL M1500 SDLT tape
system with two drives for an amount not to exceed $18,900.
Recommendation — (1) It is recommended the City Council approve the purchase of an
ATL M1500 SDLT system with tow drives for an amount not to exceed $18,900; (2)
Alternatively, discuss and take other action related to this item
Consideration and possible action regarding approval of $40,000 to provide
consulting services for streaming video technology on the City's web site.
Recommendation — (1) Authorize City Manager to execute standard Professional
Services Agreement in an amount not to exceed $40,000, (2) Alternatively, discuss and
take other action related to this item.
Consideration and possible action regarding approval to purchase Network
Associates' "Sniffer" Local Area Network products and training for the City's
network computer system for an amount not to exceed $23,700.
Recommendation — (1) Approve purchase from Avnet Computer Marketing, and allow
the City Manager to execute; (2) Alternatively, discuss and take other action related to
this item
rrs
9. Consideration and possible action regarding adoption of plans and specifications
for construction of Mariposa Avenue Storm Drain (700 block of Mariposa Avenue) -
Approved Capital Improvement Program — Project No. PW 02 -02 (estimated cost
$150,000.00).
�cwi III iicnu0uvii — 1 11 �FPIVVc Ni0n0 cauu J',lGlalll.QLIVIIJ, kc/! U111V11LU 01.011 w 0uvcruJc
the project for receipt of construction bids, (3) Alternatively, discuss and take other action
related to this item
10. Consideration and possible action regarding adoption of plans and specifications
for the lining of sanitary sewer access structures at various locations on this City-
wide project — Project No. PW 02 -01 — Approved Capital Improvement Program
(estimated cost $ 60,000.00).
Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise
the project for receipt of construction bids, (3) Alternatively, discuss and take other action
related to this item
11. Consideration and possible action regarding adoption of plans and specifications
for Rehabilitation of Sanitary Pump Station No. 4 (1501 East Holly Avenue) —
Approved Capital Improvement Program — Project No. PW 02 -03 (estimated cost
$633,000.00)
Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise
the project for receipt of construction bids, (3) Alternatively, discuss and take other action
related to this item
12. Consideration and possible action regarding acceptance of the project for
Replacement of 24" Water Valve and Water System Booster Pump No. 2 (400
Lomita Street) — Approved Capital Improvement Program — Project No. PW 01-03
(contract amount $108,777.34).
Recommendation — (1) Approve Change Order No 1 in the amount of $13,477 34, (2)
Accept the work as complete, (3) Authorize the City Clerk to file the City Engineer's
Notice of Completion in the County Recorder's Office, (4) Alternatively, discuss and take
other action related to this item
13. Consideration and possible action regarding approval to publish a Request for
Proposal for the maintenance and repair of the City's sewer and storm water pump
stations and authorization for Flo- Systems, Inc., to continue this service until such
time an award of contract is made (fiscal impact $15,000.00 per year).
Recommendation — (1) Authorize staff to solicit proposals from firms which specialize in
pump station maintenance and repair, (2) Authorize Flo- Systems, Inc, to continue this
service until such time an award of contract is made, (3) Alternatively, discuss and take
other action related to this item.
6 0 06
14. Consideration and possible action regarding adoption of plans and specifications
for Termite Fumigation of Government Buildings — Project No. PW 01 -24 —
Facilities Maintenance Operating Budget — (estimated cost $30,200.00).
Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise
the project for receipt of construction bids, (3) Alternatively, discuss and take other action
related to this item
CALL ITEMS FROM CONSENT AGENDA
NEW BUSINESS —
F. REPORTS — CITY MANAGER — NONE
G. REPORTS — CITY ATTORNEY — NONE
H. REPORTS — CITY CLERK —
15. Announcement reminding Council and the public that due to the statewide
election being held on Tuesday, March 5, 2002, the next regular meeting of the
City Council will be held on Wednesday, March 6, 2002.
Recommendation — Approval
REPORTS — CITY TREASURER — NONE
J. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell —
Council Member Gaines —
Council Member Wernick —
Mayor Pro Tern Jacobs —
Mayor Gordon — Public Display of Flags
16. Consideration and possible action regarding the continuous placement of
American Flags on downtown utility poles until the initiation of the Downtown
Improvement Project.
on
until the initiation of Downtown Improvement Project, (2) Alternatively, discuss and take
other action related to this item
e 0 7
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS — City Council adjourns tonight's meeting in memory of Hans Hanson, age 36 years,
former employee of the City of El Segundo, who died after a long battle with cancer in the first
week in February,
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5 00 p m, December 18, 2001 under "Closed Session" (if
needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT —
POSTED:
DATE February 13, 2002
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
1/26/2002 THROUGH 02/8/2002
Date
Payee
Amount
Description
1/29/02
Federal Reserve
15000
Employee Savings Bonds EE
1/29/02
Federal Reserve
40000
Employee Savings Bonds 1
1/30/02
Union Bank
30,000 00
PGC -El Segundo, LLC payroll
1/31/02
Health Comp
4,33819
Weekly claims 1/25
1/31/02
Employment Development
37,870 42
State Taxes PR 16
1/31/02
IRS
192,166 63
Federal Taxes PR 16
2/1/02
Siemems Credit Corp
44,837 50
Qtrly Energy Mgmt
2/6/02
Health Comp
21380
Weekly claims 2/1
2/5/01
Federal Reserve
20000
Employee Savings Bonds EE
2/5/01
Federal Reserve
65000
Employee Savings Bonds 1
1/26- 1/07/02
Workers Comp Activity
6,90049
SCRMA checks issued
DATE OF RATIFICATION: 02/19102
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
317,727 03
zl (0 /OZ.
Date
2-11-llL
Date
Date'
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
317,727.03
010
MINUTES OF THE
SPECIAL TOWN MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, JANUARY 30, 2002 - 6:00 - 8:00 P.M.
CALL TO ORDER - Mayor Gordon at 6 00 p m
PLEDGE OF ALLEGIANCE - Council Member Kelly McDowell
ROLL CALL
Mayor Gordon
Present
Mayor ProTem Jacobs
Absent
Council Member Gaines
Present
Council Member McDowell
Present
Council Member Wernick
Present
PUBLIC COMMUNICATIONS - (Related to City Business Onlv - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on behalf
of their employer, must so identify themselves pnor to addressing the City Council Failure
to do so shall be a misdemeanor and punishable by a fine of $250. While all comments
are welcome, the Brown Act does not allow Council to take action on any item not on the
agenda The Council will respond to comments after Public Communications is closed.
Liz Garnholz, resident, requested if businesses were suffering from high rents, and if their
businesses are being affected by the Farmers Market.
A. SPECIAL ORDERS OF BUSINESS
1. Receive input from local businesses regarding losses,
result of the September 11"' attacks.
2. Receive input from local businesses regarding losses,
result of the Recession.
1) High Tech
Infonet Services - Dick O'Rielly
Isuppli Corporation - John Zimmerman
Computer Sciences Corporation - Frank Pollare
Candle Inc -Aubrey Turnik
2) Restaurants /Catering
Chef Hannes - Hannes
McCormick and Schmick's - Joe Garcia
Anthony's Restaurant - Chris Conley, Ron Furente
The Patio - Olivia Foster
Big John's Village Caf6 - John Aull
if any, suffered as a
if any, suffered as a
MINUTES OF THE SPECIAL CITY COUNCIL TOWN MEETING
JANUARY 30, 2002
PAGE NO 1
on
3) Real Estate Development
Continental Real Estate & Development — Jerry Saunders
Insignia /ESG — Brian Polkinghorne
The Chong Company — Gerry Chong
4) Smoky Hollow
Wyle Labs — Dan Reeder
S and S Hardware — Ron Swanson
Glentek — Jason Mark
5) Downtown
BI PRO Computers — David Felker
Mike Caruso — Jack Caruso
Uptown Boutique — Jan May
Studio Antiques — Lawrence Martin
6) Lodging/Travel
Capistrano Restaurant — Dance Fisher
Residence Inn by Marriott — Ray Cruickshanks
Hacienda Hotel — Frank Godoy
Office of Congresswoman Jane Harman — Dan Wasserman
Office of Senator Debra Bowen — Allan Rubinstein
Office of Assemblyman George Nakano — David Ford
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on behalf
of their employer, must so identity themselves prior to addressing the City Council. Failure
to do so shall be a misdemeanor and punishable by a fine of $250 While all comments
are welcome, the Brown Act does not allow Council to take action on any item not on the
agenda The Council will respond to comments after Public Communications is closed.
Bill Mason, Chamber of Commerce, complimented Council on the opportunity to
participate in the Town Meeting
Emma Duncan, Resident addressed the shuttle and coupons available
Gail Church, Tree Muskateers, spoke regarding the recession's impact on non - profit
organizations
ADJOURNMENT 8 40 at p m
MINUTES OF THE SPECIAL CITY COUNCIL TOWN MEETING
JANUARY 30, 2002
PAGE NO 2
012
Cindy Mortesen, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL TOWN MEETING
JANUARY 30,2002
PAGE NO 3
n
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 5, 2002 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER - Mayor Gordon at 5 00 p.m.
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Gaines
Council Member McDowell
Council Member Wernick
Present
Present — arrived at 5 50 p m
Present
Present
Present
The City Attorney announced that after the posting of the agenda he
received a letter from legal counsel for Citizens Against Gridlock in El
Segundo and Kilroy Realty notifying the City that pursuant to the Public
Resources Code that a legal action was being commenced against the City
based upon the City's approval of the Corporate Campus Project The City
Attorney recommended that pursuant to Government Code Section 54954.2 (b)
(2) that the Council add this matter to the Closed Session under Government
Code Section 54956 9 as it is necessary to receive Council direction on this
matter immediately The Council voted 4 -0 -1 to add this matter to the
closed session agenda Council Member Wernick abstained due a potential
conflict of interest
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue) for the purposes of conferring with the City's Real
Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation;
andlor discussing matters covered under Government Code Section §54957 (Personnel); andlor
conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a))
1 Glover v City of El Segundo, LASC No YC 039465
2 City of El Segundo v. Stardust, LASC No YC 031364
1 City of El Segundo v South Bay Regional Public Communications Authority, LASC No YC
040688
4 City of El Segundo v State Water Resources Control Board, SWR CB /OCC No A- 1448(d)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no
further public statement is required at this time), Initiation of litigation pursuant to Government
Code §54956 9(c) -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 1
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
SPECIAL MATTERS — None
Council adjourned to open session at 6 55 P M
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 5, 2002 — 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 7 00 p m
INVOCATION — Reverend Steve Sanchez of Hope Chapel
PLEDGE OF ALLEGIANCE — Council Member John Gaines
PRESENTATIONS —
(a) Mayor Pro Tern Jacobs presented a proclamation observing the 40th anniversary of the
Guaymas-El Segundo Sister City Association to be presented to Mayor Bernardino Cruz
by delegates to Guaymas, Mexico
ROLL CALL
Mayor Gordon
Present
Mayor ProTem Jacobs
Present
Council Member Gaines
Present
Council Member McDowell
Present
Council Member Wernick
Present
PUBLIC COMMUNICATIONS — (Related to City Business Oniv — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While ali comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed.
Mark Olsen, Southern California Edison, presented Council with tips for Storm safety
Jan Cruickshank, resident, spoke regarding item number 18, the approval of an amendment
to an alcohol license for a Main Street Restaurant
Barbara Briney, resident, spoke on behalf of the run for education
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 3
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
Consideration of design concept and bidding for Freedom Park Memorial
Judy Andoe, Recreation and Parks Department, gave a report
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to approve
the Freedom Park Memorial design concept and authorize staff to bid the design for the
Freedom Park Memorial MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
2 Consideration and possible action regarding changing the current Management Services
at "The Lakes at El Segundo" Golf Course
Greg Johnson, Director of Recreation and Parks, gave a report
MOVED by Council Member Gaines, SECONDED by Mayor Gordon, to approve the Commission's
recommendation and direct staff to begin negotiations with American Golf and develop a transition
plan for management services with the successful firm MOTION PASSED BY ATHE
FOLLOWING VOICE VOTE. AYES: COUNCIL MEMBERS GORDON, GAINES, JACOBS AND
MCDOWELL, NOES: COUNCIL MEMBER WERNICK. 4/1
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously if a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
3 Approved of Warrant Numbers 2522584 to 2523043 on Register No 8 in the total
amount of $2,296,414 05 and Wire Transfers from 01/05/2002 through 01/25/2002 in the
amount of $931,701.84 and authorized staff to release, ratified Payroll and Employee
Benefit checks, checks released early due to contracts or agreement, emergency
disbursements and /or adjustments; and wire transfers
4 Approved City Council meeting minutes of January 15, 2002
5 Approved the purchase and installation of an additional 128 Tyron wheel bands Tyron
is the manufacturer and sole vendor of the product therefore no bid would be required.
Funds for the purchase have been made available through the California Law
Enforcement Program (CLEEP) grant Cost of the equipment not to exceed $5,150 00,
which is in addition to the $10,000 00 previously spent
6 Received and filed Status Report on Capital Improvement Program Projects — (No fiscal
impact)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 4
7 Awarded Contract No 2970 to Falcon Fuels for a period of three years, through
September 30, 2005; authorized the City Manager to extend the contract for up to three
additional one -year increments, per specifications and pricing in the invitation for bid,
authorized the issuance of a blanket order to Falcon Fuels not to exceed the budgeted
amount approved each fiscal year for gasoline and diesel fuel requirements, and
authorized issuance of annual purchase orders (contract) for the purchase of gasoline
and diesel fuel for City fleet vehicle use
8 Adopted plans and specifications for Park Vista Senior Housing Deck Resurfacing and
Waterproofing (615 East Holly Avenue estimated cost $175,000 00 and authorized staff
to advertise the project for receipt of construction bids
9 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
10 Awarded Contract No 2971 In the amount of $296,000 00 to Denboer Engineering and
Construction, Inc , for the rehabilitation of Sanitary Sewer Pump Station No 5 (737
Center Street) and incidental project costs — Project No PW 01 -15 — Approved Capital
Improvement Program , authorized the City Manager to execute the contract on behalf of
the City, and authorized $58,000 00 for construction management and construction
contingencies (fiscal impact $354,000 00)
11 PULLED FOR DISCUSSION BY MAYOR GORDON
12 PULLED FOR DISCUSSION BY MAYOR GORDON
14 Approved request by Barbara Briney, "Run for Education" Director, for the same support
and assistance, including waiving of fee for City services, given by the City in previous
years, for this year's 10th Annual "Run for Education " This event is sponsored by the El
Segundo Council's of PTA's, and the El Segundo Unified School District, to be held on
Saturday, March 9, 2002 at 8 00 a m , starting and finishing on Main Street in front of El
Segundo High School provided the event meets all applicable City requirements
15 Approved request by Laura Clark, El Segundo Little League Ceremonies Coordinator,
for City approval to close certain City streets for the Little League annual opening day
parade from 9 00 am to 11:00 am, Saturday, March 2, 2002, and waiver of all
associated fees provided the event meets all applicable City requirements
16 Accepted a $50,000 California Defense Retention Matching Grant from the State of
California — Technology Trade and Commerce Agency, Office of Military Base Retention
and Reuse (Fiscal Impact — an additional $50,000) The City Manager was previously
authorized to sign acceptance forms
17 PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL AND DUE TO A
POSSIBLE CONFLICT BY MAYOR GORDON
MOVED by Council Member McDowell, SECONDED by Council Member Wernick, to approve
consent agenda items 3, 4, 5, 6, 7, 8, 10, 14, 15 and 16 MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 5
CALL ITEMS FROM CONSENT AGENDA
9 Approve Change Order No 2 for $18,289 80 to Belaire -West Landscape, Inc , for
Freedom Park (800 Washington Street and 501 Mariposa Avenue) Improvements —
Approved Capital Improvement Program — Project No PW 01 -02 (Change Order amount
$18,28980)
MOVED by Council Member Wernick SECONDED by Council Member Gaines to approve
consent agenda item 9 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
11 Approve Letter of Agreement (LOA) No. 3000 between the City of El Segundo and the
Metropolitan Transportation Authority (MTA) for MTA grant funding for the Douglas Street
Gap Closure /Railroad Grade Separation Project — (Grant amount $9,233,000 00) and
authorized the Mayor to execute on behalf of the City
12 Consideration and possible action regarding approval of a Fund Transfer Agreement No.
2973 between the City of El Segundo and the State of California (Caltrans) regarding
Transportation Community System Preservation (TCSP) grant funds for the Douglas
Street Gap Closure /Railroad Grade Separation Project (grant amount $138,615 00) and
authorized the Mayor to execute on behalf of the City
13 Authorized the Mayor to execute and submit the Application No 2974 to the California
Public Utilities Commission (PUC) for the construction of the Douglas Street Grade
Separation Project — (no fiscal impact)
MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve
consent agenda items, 11, 12 and 13 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
17 Consideration and possible action regarding use of Proposition C transit funding for
expansion of the Downtown El Segundo Lunchtime Shuttle Program to include an Imperial
Avenue route
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve
transferring funding of $42,200 for the Downtown Shuttle Program south of Imperial, approved by
the Council on November 20, 20021, from Proposition A to Proposition C MOTION PASSED BY
BY THE FOLLOWING VOICE VOTE: AYES: COUNCIL MEMBERS JACOBS, GAINES,
MCDOWELL AND WERNICK. MAYOR GORDON NOT PARICIPATING DUE TO A POSSIBLE
CONFLICT. 4/0/1
NEW BUSINESS —
18 Consideration and possible action regarding an amendment to an existing Alcoholic
Beverage Control (ABC) license for alcohol sales of beer and wine for on -site consumption
(Type 41 -On -Sale Beer and Wine) in the sidewalk dining area at Chef Hannes Restaurant
located at 411 1/2 Main Street (EA No 557 and AUP No 01 -2) Applicant Johannes
Kraschitzer — Chef Hannes
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 6
MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to determine that the
City does not protest the issuance of an amendment to an existing ABC license for the sale of beer
and wine at 411 '/Z Main Street (Chef Hannes) MOTION PASSED BY THE FOLLOWING VOICE
VOTE. AYES: COUNCILMEMBER JACOBS, GORDON, GAINES, AND MCDOWELL, NOES:
COUNCILMEMBER WERNICK. 411
F. REPORTS — CITY MANAGER — NONE
G. REPORTS — CITY ATTORNEY —
Reported that the City Council prior to adjourning to closed session took action to add
to the closed session agenda a discussion regarding a threat of litigation
it had received from Citizens Against Gridlock in El Segundo and Kilroy
Realty The Council has directed the City Attorney's Office to communicate
with Corporate Campus about the provisions of defense and indemnity to the
City relating to the lawsuit
H. REPORTS — CITY CLERK — NONE
REPORTS — CITY TREASURER — NONE
J. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell — spoke about the ICRMA governing board item, returning
monies to the City of El Segundo
Council Member Gaines — spoke regarding the MAX buses
Council Member Wernick — requested Council to entertain the idea of a Veterans
Memorial
Mayor Pro Tem Jacobs — spoke regarding the upcoming trip to Guymas
Mayor Gordon — spoke regarding the Town Hall Forum Requested to agendnze for a future
meeting a presentation by Aubrey Chernnck, Candle Corp
PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed
BIII Scheckler, Premier Golf, requested that the current employees at the golf course are
considered In the transition to the new management
Jan Cruickshank, resident, requested Information on where the ABC will have the public hearing
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 7
Mark Rener, resident, spoke regarding the Police Department raid on Scoops
MEMORIALS - Lynn Sperry, resident and member of the El Segundo Volunteer Corps
CLOSED SESSION -NONE
ADJOURNMENT - at 8 04 P M
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 5, 2002
PAGE NO 8
EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Calendar
AGENDA DESCRIPTION
Consideration and possible action regarding approval of examination plan for the Personnel
Merit System fob classification of Administrative Analyst
RECOMMENDED COUNCIL ACTION
1 Approve the Examination Plan
2 Alternately discuss and take other action related to this item
BACKGROUND & DISCUSSION
Chapter2 28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel',
provides that the Personnel Officer shall review and recommend to the City Manager, who in
turn shall recommend to the City Council, an appropriate examination plan and weights for
each portion of the examination for Personnel Merit system fob classifications
ATTACHED SUPPORTING DOCUMENTS
FISCAL IMPACT
Operating Budget.
Amount Requested
Account Number
Project Phase
Appropriation Required _ Yes x No
ORIGINATED BBY� DATE February 7, 2002
Bret Plumlee, Director of Administrative Services
REVIEWED BY DATE
14 "'1Z.
Mary S nn, City Manager
Agenda388
014
'J
BACKGROUND & DISCUSSION (CONTINUED):
The Human Resources Division has initiated the recruitment, testing and selection process for
the fob classification of Administrative Analyst It is recommended that the City Council
approve the examination plan that contains the following examination techniques and weights
for each portion of the examination
ADMINISTRATIVE ANALYST
(Open- Competitive)
Structured, Technical Oral Interview Weighted 100%
015
EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT GENDA HEADING Consent Calendar
AGENDA DESCRIPTION
Consideration and possible action regarding a proposal by the Police Department to establish
a new fob classification of Police Records Supervisor (no fiscal impact)
RECOMMENDED COUNCIL ACTION
Approve the Police Records Supervisor class specification,
Adopt the Resolution establishing the monthly salary range,
Alternatively, discuss and take other action related to this action
BACKGROUND & DISCUSSION
To ensure the training and development of employees of the Police Department, a practice of
rotating positions was developed and has proven very successful for the personal and career
development of sworn personnel
- continued on next page -
ATTACHED SUPPORTING DOCUMENTS
1 Class Specification for Police Records Supervisor
2 Resolution establishing monthly salary range
FISCAL IMPACT
Operating Budget
Amount Requested
Account Number
Project Phase
Appropriation Required _ Yes X No
ORIGINATED BY
'Ll Al 1,4-�
Bret Plumlee, Director of Administrative Services
DATE February 6, 2002
REVIEWED BY DATE
Mary nn, City Manager
Agenda 389
G 1 4
BACKGROUND & DISCUSSION (continued)
The technical knowledge required of the Police Records Supervisor is vast and varied
Thorough knowledge and accurate interpretation of the numerous State and Federal
restrictions surrounding the release of public records is essential to reduce the liability of the
City and the Police Department The amount of information is staggering and these restrictions
are constantly and rapidly changing Although familiarization in this area is critical, the
expansive learning curve proves to be extremely cumbersome and time consuming
Technological expertise in a variety of automated computer systems has become a minimum
standard of today's Police Records Supervisor. The enhancements of an automated Record
Management System that is now integrated with Computer Aided Dispatch, and the future
requirements of interfacing with a Geographical Information System and Digital Imaging
System, requires the Police Records Supervisor to utilize fully developed computer
programming and troubleshooting skills These skills will also prove necessary in anticipation
of the upgrades to local, state and national information databases, which will improve service
and heighten security of existing systems
Although the practice of rotating personnel to various assignments is beneficial for the
individual's personal and career development, the Record Division's overall growth potential is
stagnated due to the constant state of training and developing that is required of a "temporary"
supervisor
Police Department Management staff are proposing to replace the current sworn supervisory
Police Records position with a more permanent non -sworn employee, well versed in the
requirements of state and federal reporting guidelines, experienced in automated record
management systems and with an understanding of the methods necessary to maintain the
highest level of customer service for our community
In 1996, the Department's civilian Police Records Supervisor retired At that time a Sergeants'
position was created and put in charge of the Records and Jail division That Sergeant was
responsible for researching and implementing a new Records Management System and
looking into the feasibility of starting our own Communications Center In 1998, that Sergeant
took on project management responsibilities for the construction of the Communications
Center Therefore, anew Sergeant was rotated into the Police Records supervisory position
Currently a Sergeant fills the Police Records supervisory position on a rotating basis The
technical knowledge required of this position, which has expanded exponentially in the last few
years, has added significant expertise to the requirements of the position, making it impractical
to continue the rotation process
It is recommended that Council authorize the hiring of a Police Records Supervisor familiar
with the computerized systems used in law enforcement, knowledgeable in the codes,
regulations, and policies relating to the control of police records, and responsible for the
general office procedures and Police Assistant personnel The Sergeant currently filling this
position will assist in the training and development of the new position
017
The proposed establishment of Police Records Supervisor will not result in an overall increase
of authorized positions in the department, and there will be no additional fiscal impact
Funding for the position for the remainder of this fiscal year will result from the City Manager
authorizing, on a trial basis, a reduction of the Police Department's authorized overhires from
three Police Officer positions to two None of the authorized overhire positions are presently
filled
The fob classification of Police Records Supervisor will be proposed for allocation to the El
Segundo Supervisory and Professional Employees Association
018
RESOLUTION NO.
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL
ESTABLISHING A SALARY RANGE FOR THE NEW JOB
CLASSIFICATION OF POLICE RECORDS SUPERVISOR
The City Council of the city of El Segundo does resolve as follows
SECTION 1 The City Council adopts the following basic monthly salary range for the new job
classification of Police Records Supervisor
STEP A STEP B STEP C
Range 40S $4422 15 $464602 $4881 23
STEP D
$512834
STEP E
S538796
SECTION 2 The City Clerk shall certify to the passage and adoption of this resolution, shall enter
the same in the book of original resolution of said City, and shall make a minute of the passage and
adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of
the meeting at which the same is passed and adopted
SECTION 3 This Resolution will remain effective until superseded by a subsequent resolution
SECTION 4 This Resolution will become effective immediately upon adoption
PASSED AND ADOPTED this 19th day of February , 2002
ATTEST
Cindy Mortesen, City Clerk
APPR
Mark
M
Mike Gordon, Mayor
019
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that
the whole number of members of the City Council of the said City is five, that the foregoing
resolution, being RESOLUTION NO was duly passed and adopted by the said City
Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City,
all at a regular meeting of the said Council held on the day of , 2002, and
the same was so passed and adopted by the following vote
NOES
ABSENT
ABSTENTION
NOT PARTICIPATING
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
2002
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
(SEAL)
0 0
City of El Segundo, CA Job Description
Job Code:
POLICE RECORDS SUPERVISOR
Definition: Under general supervision, plans, organizes, coordinates and supervises
the records processing, retention, maintenance and retrieval activities of the Police
Department
Essential Functions-
Essential functions, as defined under the Americans with Disabilities Act, may include
the following duties and responsibilities, knowledge, skills and other characteristics This
list of duties is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions
and tasks performed by positions in this class
Characteristic Duties and Responsibilities:
Plans, organizes, coordinates, and supervises clerical operations of the Records
Division relative to coding, data entry, maintenance, retrieval, purging, sealing,
document imaging and storing of police records and reports such as crime, arrest, and
accident reports, ensures proper operation of the computerized Records Management
system, including update and maintenance procedures required
Makes recommendation for policies, procedures and systems to improve operations and
ensure compliance with laws, court decisions, rules and regulations relating to the use
and confidentiality of police records
Approves release or inspection of police reports and is responsible for the monitoring of
fee collection at the front counter
Functions as the Department representative at a variety of committee and organizational
meetings and conferences such as CLEARS and CCUG
Responds to non - routine questions and information requests
Compiles and verifies statistical information /reports generated from the computerized
system and complies with court orders for subpoenaed records
Provides staff assistance to police administrators on special protects by gathering and
formatting information, conducts research and completes staff reports
Assigns, schedules and monitors work, and evaluates employees, assists in hiring,
trains, assigns, reviews and evaluates work of assigned staff, initiates corrective and /or
disciplinary action May be required to work shifts, weekends, and/or holidays
021
Knowledge. Skills and Other Characteristics:
Considerable knowledge of the principles, practices, codes, regulations and laws
governing police records management
Knowledge of criminal justice procedures
Knowledge of methods of supervisory techniques
Knowledge of computerized systems and programs used in municipal law enforcement
agencies
Knowledge of research techniques and procedures
Knowledge of manual and automated filing and index systems, and their appropriate
applications
Knowledge of basic customer service techniques
Knowledge of English usage, spelling, punctuation and grammar
Knowledge of Computer Aided Dispatch systems (CAD)
Skill in applying and explaining related laws, codes, regulations, and policies
Skill in setting priorities and handling emergency situations
Skill in multi - tasking
Skill in handling a high volume of telephone and counter traffic
Skill in monitoring and evaluating procedures and operations
Skill in operating a variety of standard office equipment
Skill in compiling, preparing and presenting statistical data
Ability to understand and follow complex written and verbal instructions
Ability to communicate clearly and concisely both in written and oral form
Ability to effectively handle conflict and develop effective resolutions
Ability to supervise, train, motivate and evaluate employees
Ability to establish and maintain effective working relationships
Working Conditions-
Work is performed in a busy office environment that is staffed on a 24 hour 7 day a week
basis This position may require some shift work, schedule adjustments, and phone
calls during off hours
Licensing /Certification Requirements:
A valid California Driver's license
Minimum Qualifications:
Graduation from high school or GED, college level coursework is desirable, and three (3)
years of increasingly responsible experience in police records maintenance, including or
supplemented by specialized training in automated records systems and supervisory
experience, or an equivalent combination of education and experience Experience in
coordinating the work of others is highly desirable
�z�
EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Calendar
AGENDA DESCRIPTION
Consideration and possible action regarding approval of a resolution extending the
authorization for accepting debit and credit cards for City services to include water payments
and other City services
RECOMMENDED COUNCIL ACTION
) Approve attached resolution as required by Government Code § 6159
) Authorize the City Manager to execute agreements with the individual credit card
companies
3 ) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION
In February 2000 the City Council authorized the use of credit cards for payment of Recreation
and Park class fees The program has been well received by residents and has also improved
the administrative process of collecting and recording fees These improvements have lead to
the Recreation and Parks department now accepting credit cards at two different locations
To continue the development of this successful program the Administrative Services
Department is recommending continuing to accept Visa and MasterCard for recreation class
fees and to extend acceptance of credit cards to include water payments and other City
services and allow acceptance of debit cards
ATTACHED SUPPORTING DOCUMENTS
None
FISCAL IMPACT First year costs to be absorbed within bank administrative charges
Operating Budget
Amount Requested
Account Number.
Project Phase
Appropriation Required
No x
ORIGINATED BY DATE
/> "/y 2-11-02,
Bret Plumlee, Director of Administrative Services
REVIEWED BY. DATE,
Mary St n, City Manager �'a z
0 3
5
RESOLUTION NO. _
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL,
CALIFORNIA, APPROVING THE PRACTICE OF ACCEPTING
PAYMENT BY CREDIT CARDS FOR FEES AND CHARGES FOR CITY
SERVICES
The City Council of the City of El Segundo does resolve as follows
SECTION I The City Council finds and declares as follows
A Approve staff's recommendation that the City accept Credit Cards for payment of
fees and charges for City services,
B Government Code Section 6159 requires that the City Council authorize the City to
accept credit cards,
SECTION 2 Pursuant to Government Code Section 6159, the City Manager, or designee, may
accept major credit cards for payment of City Services,
SECTION 3 The City Manager, or designee, is directed to adopt policies and procedures for
implementing this Resolution which will establish the types of credit cards that may be accepted,
the kinds of services that may be paid for by credit card, internal procedures for tracking credit
card purchases, and for any other related policies
SECTION 3 This Resolution will become effective immediately upon adoption
PASSED AND ADOPTED this _ day of 2002
Mike Gordon, Mayor
-1-
"24
ATTEST
Cindy Mortesen, City Clerk
APPROVED O
Mark D He ey, i it
By
Karl Berger,
Assistant Crtv t n
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five, that the foregoing
resolution, being RESOLUTION NO was duly passed and adopted by the said City
Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said
City, all at a regular meeting of the said Council held on the day of
2002, and the same was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTENTION
NOT PARTICIPATING
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
,2002
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
(SEAL)
-2-
0 25
EL SEGUNDO CITY COUNCIL MEETING DATE- February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Calendar
AGENDA DESCRIPTION-
Consideration and possible action regarding approval to upgrade the City's backup system
from the old Digital Audio Tape (DAT) to a more current format Super Digital Linear Tape
(SDLT) Approve purchase of an ATL M1500 SDLT tape system with two drives for an amount
not to exceed $18,900
RECOMMENDED COUNCIL ACTION*
(1) It is recommended the City Council approve the purchase of an ATL M1500 SDLT system
with two drives for an amount not to exceed $18,900 (2) Alternatively discuss and take other
action related to this item
BACKGROUND $ DISCUSSION*
The City currently uses a DAT backup system, which takes five tapes and 35 hours to backup
54 Gigabytes for a full backup of the City's computer network system The proposed system
will back up the current volume in 45 minutes on one tape and will include a second drive so
that if the first one fads the second one will take over the backup The second drive can also
make a copy of the first tape for off -site storage This system is field expandable to 20 tape
drives, which exceeds the foreseeable requirements
ATTACHED SUPPORTING DOCUMENTS'
None
FISCAL IMPACT:
Operating Budget
$25,300
Amount Requested:
$18,900
Account Number
601 -400- 2505 -8108
Project Phase:
Appropriation Required
Yes_ No X
ORIGINATED BY: DATE*
Bret Plumlee, Director of Administrative Services
REVIEWED BY. DATE:
2
Mary Str n, City Manager /� Z
e2()
6
BACKGROUND & DISCUSSION (Cont.):
The City has received four quotations for SDLT tape backup solutions Requests for bids
were widely distributed to ensure the best price Listed below Is a summary of the
quotations The prices Include shipping and sales tax
Lighthouse Technology
Overland Data Tape Library
$16,500
Applied Computer Solutions
ATL M1500 SDLT Tape System
$18,900
Impex
Overland Data Tape Library
$18,950
Bi -Pro
ATL M1500 SDLT Tape System
$20,000
Avnet
ATL M1500 SDLT Tape System
$24,900
The Technology Advisory Group has reviewed this item, and Information Systems staff is
recommending purchasing this system from Applied Computer Solutions since Its system
meets the City's requirement for rack mounting of computer equipment
027
EL SEGUNDO CITY COUNCIL MEETING DATE. February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION.
Consideration and possible action regarding approval of $40,000 to provide consulting
services for streaming video technology on the City's web site
RECOMMENDED COUNCIL ACTION:
1 ) Authorize City Manager to execute standard Professional Services Agreement in an
amount not to exceed $40,000
2 ) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION
The Information Systems budget includes funds to supplement and assist permanent staff with
various technology projects throughout the year Examples of technology projects in which
staff needs technical assistance include Microsoft software audit, improved Internet security,
and improved network performance and security These are tasks that require specialized
skills and training The City has used the services' of Norm Thorn in the past for network
consulting and to assist with various technological projects The requested $40,000 is to assist
with streaming video technology for the City's web site until the end of FY 2001 -2002 The
services are budgeted and no new budget allocation will be required
ATTACHED SUPPORTING DOCUMENTS'
"Exhibit A" Scope of Services
FISCAL IMPACT:
Operating Budget $95,150
Amount Requested $40,000
Account Number: 001 -400- 2505 -6214
Project Phase Develop and implement streaming video for the City's web site
Appropriation Required: Yes No X
ORIGINATED BY DATE•
/, /l
Bret Plumlee, Director of Administrative Services
REVIEWED BY: DATE
Ma renn, City Manager
/oL
C2b
Exhibit A
Scope of Services
Norman R Thorn dba Business Productivity Systems proposes to provide
consulting services to the City of El Segundo to perform the tasks listed below
and other network administrative tasks, at an hourly rate of $75 per hour The
total amount of this agreement will not exceed $40,000
1 Provide consulting services for the selection, installation, and configuration of
streaming video capability for the City's web site This capability is to provide
a video / audio feed from the City Cable to the web site
2 Provide consulting services for resolving other technical issues that may arise
during the course of completing the previous task
02:
EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action regarding adoption of plans and specifications for
construction of Mariposa Avenue Storm Drain (700 block of Mariposa Avenue) - Approved
Capital Improvement Program — Project No PW 02 -02 - (estimated cost = $150,000 00)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the
project for receipt of construction bids, (3) Alternatively discuss and take other action related
to this item
BACKGROUND & DISCUSSION
The approved Capital Improvement Program Includes construction of a storm drain in the 700
block of Mariposa Avenue This new storm drain will eliminate an existing storm drain
connection to a sanitary sewer line at the westerly dead end of Mariposa Avenue The scope
of the protect Includes construction of a storm drain system at the Mariposa Avenue /Hlllcrest
Street Intersection
The proposed increase in cost resulted from the need to use a more complex design to
achieve full flow capture and diversion to the County storm drain
The design is complete and the permit to connect to Los Angeles County Southport Drain has
been Issued by the Los Angeles County Department of Public Works
ATTACHED SUPPORTING DOCUMENTS
Location map
FISCAL IMPACT
Capital Improvement Program
Amount Requested
Account Number
Project Phase.
Appropriation Required
$ 93,800 00
$150,00000
301 - 400 - 8205 -8983
Adoption of plans and specifications
Yes
ORIGINATED BY Qwcl O� DATE February 12, 2002
Andres Santamana, Director of Public Works
REVIEWED BY DATE'
Mary Strenn, City Man r7 °�
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EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action regarding adoption of plans and specifications for the lining
of sanitary sewer access structures at various locations on this City -wide project — Project No
PW 02 -01 - Approved Capital Improvement Program — (estimated cost = $60,000 00)
COUNCIL ACTION
Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise the
project for receipt of construction bids, (3) Alternatively discuss and take other action related
to this item
BACKGROUND & DISCUSSION
The adopted fiscal year 2001 -2002 Capital Improvement Program Includes a project to install
lining over the interior brick wall of sanitary sewer access structures The work includes
cleaning and sealing the walls from ground water infiltration and installation of a structural
polymer lining over the walls This Is a preventative maintenance effort intended to extend the
life of these structures
Staff has prepared plans and specifications for lining approximately 45 structures in the
southwest residential area of the City The project is estimated to cost $60,000 00, Including
staff costs for design and construction Inspection
ATTACHED SUPPORTING DOCUMENTS
Location map
FISCAL IMPACT:
Capital Improvement Program-
Amount Requested
Account Number
Project Phase
Appropriation Required
$60,00000
$60,00000
301 - 400 -8204 -8393
Adoption of plans and specifications
No
BY DATE February 12, 2002
Andres Santamana, Director of Public Works
REVIEWED BY 114 4 DATE
Strenn, City Ma er ' " �6r2
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EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION,
Consideration and possible action regarding adoption of plans and specifications for
Rehabilitation of Sanitary Pump Station No 4 (1501 East Holly Avenue) - Approved Capital
Improvement Program — Protect No PW 02 -03 - (estimated cost = $633,000 00)
RECOMMENDED COUNCIL ACTION.
Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the
protect for receipt of construction bids; (3) Alternatively discuss and take other action related
to this item
BACKGROUND & DISCUSSION
The approved Capital Improvement Program included refurbishment of Sanitary Sewer Pump
Station No 4 This pump station was built in 1964 and upgraded in 1982 It is located at the
northeast corner of Holly Avenue and Kansas Street The existing equipment is old and spare
parts are difficult to find for repair and maintenance
(Additional discussion on the next page......)
ATTACHED SUPPORTING DOCUMENTS
Location map
FISCAL IMPACT
Capital Improvement Program
Amount Requested.
Account Number
Project Phase-
Appropriation Required
$1,040,000 00
$ 633,000 00
302 - 400 - 8204 -8468
Adoption of plans and specifications
No
ORIGINATED BY DATE February 11, 2002
C.I/nd�ttd .�q��Atki�,
Andres Santamana, Director of Public Works
REVIEWED BY- DATE
Mary Stre City Manager
N 1COUNCIL- FEBRUARY 1905 (MOnday WM I /02 1 00 P M) t
036
BACKGROUND AND DISCUSION (continued)
The design of this pump station is now complete and staff recommends advertising of this
project for receipt of construction bids The scope of proposal refurbishment includes
construction of an overflow structure to the existing wet well to allow sufficient response
time prior to overflowing in the event of failure, installation of a stand -by diesel generator
near the site, replacement of all pumps and electrical controls, relocation of electrical
control to above the sidewalk level to prevent flooding damage, sealing of the existing wet
well, and other miscellaneous improvements
The total estimated cost for construction of this project is $633,000 00
N \COUNCIL FEBRUARY 1905 (Monday 021 V02 1 00 P M ) n 3 7
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EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action regarding acceptance of the project for Replacement of 24"
Water Valve and Water System Booster Pump No 2 (400 Lomita Street) - Approved Capital
Improvement Program— Project No PW 01 -03 -(contract amount= $108,777 34)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Approve Change Order No 1 in the amount of $13,477 34, (2) Accept
the work as complete, (3) Authorize the City Clerk to file the City Engineer's Notice of
Completion in the County Recorder's Office, (4) Alternatively discuss and take other action
related to this item
BACKGROUND & DISCUSSION
The City Council on June 19, 2001, awarded a contract in the amount of $95,300 00 to Castillo
Western Industrial Constructors The work included replacement of a 24" pressure - reducing
valve at West Basin Three connection at the intersection of Redondo Avenue and Manhattan
Beach Boulevard in the City of Manhattan Beach and replacement of the booster pump no 2
at 400 Lomita Street
(Additional discussion on the next page....)
ATTACHED SUPPORTING DOCUMENTS
1 Notice of Completion
2 Vicinity maps
FISCAL IMPACT
Capital Improvement Program
Amount Requested
Account Number.
Protect Phase
Appropriation Required
$150,00000
$108,77734
501 - 400 - 7103 -8207 ($100,000 00)
501- 400 - 7103 -8485 ($ 50,000 00)
Accept the work as complete
No
ORIGINATED BY O L� DATE February 12, 2002
Andres Santamaria, Director of Public Works
N \COUNCIL- FEBRUARY 19 03 (Tuesday 02)12/02 9 00 AM) 1 L
n3�)
BACKGROUND AND DISCUSSION (continued)
In order to replace the pressure - reducing valve, the existing check valve had to be closed
The contractor and City staff were not able to close the valve due to rusted parts and
general deterioration, which were not apparent until the start of construction The
contractor was authorized to replace both valves at the West Basin 3 Connector at an
additional cost of $13,477 34
The work has now been completed to the satisfaction of staff Staff recommends
acceptance of this project
N \COUNCIL - FEBRUARY 19 03 (Tuesday 02/12/02 9 00 AM)
)40
Recording Requested by
and When Recorded Mail To.
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name Replacement of 24" Pressure Reducing Water Valve and
Water System Booster Pump No 2
Project No PW 01 -03
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1 The undersigned is an officer of the owner of the Interest stated below in the property
hereinafter described
2 The full name of the owner is City of El Segundo
3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245
4 The nature of the interest of the owner is Public street right -of -way
5 A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on February 5, 2002 The work done was Replacement of existing water
valves and water pump
6 On February 19, 2002, the City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder
7 The name of the Contractor for such work of improvement was Castillo Western Industrial Constructors
8 The property on which said work of Improvement was completed is in the City of El Segundo,
County of Los Angeles, State of California, and Is described as follows Public utilities
9 The street address of said property is 400 Lomita Street
Dated
Bellur K Devaral
City Engineer
VERIFICATION
I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of
Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own
knowledge
I declare under penalty of perjury the foregoing is true and correct
Executed on , 2002 at El Segundo, California
Bellur K Devara)
City Engineer
N \NOTICES \PW 01 -03 (02/04/02) n 4 1
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EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action regarding approval to publish a Request for Proposal forthe
maintenance and repair of the City's sewer and storm water pump stations and authorization
for Flo- Systems, Inc , to continue this service until such time an award of contract Is made
(fiscal impact $15,000 00 per year)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Authorize staff to solicit proposals from firms which specialize in
pump station maintenance and repair, (2) Authorize Flo- Systems, Inc , to continue this
service until such time an award of contract Is made, (3) Alternatively discuss and take
other action related to this Item
BACKGROUND & DISCUSSION
For the past twenty years, Flo- Systems, Inc , has been providing maintenance and repair
services to the City's ten (10) sewer pump stations and three (3) storm water pump stations
The City has modified Its procedures, which include a requirement for signing a Professional
Services Agreement
(Background and discussion continued on the next page....)
ATTACHED SUPPORTING DOCUMENTS;
None
FISCAL IMPACT
Operating Budget
$15,00000
Amount Requested
$15,00000
Account Number;
001- 400 - 4301 -6206
Project Phase
Request for Proposal
Appropriation Required. No
DATE February 12, 2002
Andres Santamana, Director of Public Works
REVIEWED BY DATE
/
Mary Strenn, City Man r
/vz
N \COUNCIL\FEBRUARY2002\05 08 (Tuesday 02 l� �s GOA M) 13
BACKGROUND AND DISCUSSION (continued)
Negotiations on the wording of the agreement between Flo- Systems, Inc , and the City
have not been fruitful The pump stations, which cost an average of $500,000, have not
been maintained for the past four (4) months and are now starting to have component
failure
It is recommended that authorization for a Request for Proposal be approved so that the
City can contract with a firm, which specializes in pump station maintenance and repair and
will also be agreeable to signing the City's Professional Service Agreement To assure that
the pump stations continue to be operational until a contract is awarded, it is also
recommended that the Council authorize using Flo- Systems, Inc, services until such time
another company becomes available
N \COUNCIL \FEBRUARY 2002 \05 08 (Tuesday 02 12 02 9 00 A M ) , 4 C
EL SEGUNDO CITY COUNCIL MEETING DATE February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action regarding adoption of plans and specifications for
Termite Fumigation of Government Buildings — Project No PW 01 -24 — Facilities
Maintenance Operating Budget - (estimated cost = $30,200 00)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Adopt plans and specifications, (2) Authorize staff to advertise
the project for receipt of construction bids, (3) Alternatively discuss and take other action
related to this Item
BACKGROUND & DISCUSSION
Termite inspection by pest control contractors has found evidence of dry wood termite
infestation in many City Government Buildings This project provides for tenting and
fumigation of City Buildings to control the Infestation and prevent further wood structure
damage
Plans and specifications have been completed by staff using recommendations from the
pest control contractors and are now ready for bidding Public Works will process the bids
and administer the project for the Maintenance Facility (1), Fire Station No 1 (2), Joslyn
Center (3), Pine Field Concession Building (4), and the Water Plant Pump House B (5)
ATTACHED SUPPORTING DOCUMENTS
Area map
FISCAL IMPACT
Operating Budget
Amount Requested
Account Number
Project Phase
Appropriation Required
$30,20000
$30,20000
405 - 400 - 0000 -6215
Adoption of plans and specifications
No
ORIGINATED BY. Q DATE February 12, 2002
Andres Santamana, Director of Public Works
REVIEWED BY i /I DATE
Z/�Strenn, City Man er / °Z
N =UNCIL FEBRUARY 1901(Tuesday 02/12102900 AM) 1
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REPORTS — CITY CLERK
Announcement reminding Council and the public that due to the
Statewide election being held on Tuesday, March 5, 2002, the next
regular meeting of the City Council will be held on WEDNESDAY,
MARCH 6, 2002
15
:KY
EL SEGUNDO CITY COUNCIL MEETING DATE: February 19, 2002
AGENDA ITEM STATEMENT AGENDA HEADING: Reports
Consideration and possible action regarding the continuous placement of American flags on
downtown utility poles until the Initiation of the Downtown Improvement Project
RECOMMENDED COUNCIL ACTION:
(1) Approve Installation of American Flags on downtown utility poles until the Initiation of
downtown Improvement project, (2) Alternatively, discuss and take other action related to this
item
BACKGROUND & DISCUSSION:
The City currently places American flags on the light standards in the downtown area in honor
of certain holidays throughout the year The display is intended as a symbol of El Segundo's
patriotism The Mayor proposes that the City display the flags until the downtown
improvements begin The new light standards should also be equipped for flag displays along
with other banners throughout the year
It is expected that the flags will need to be replaced more frequently because of the continuous
exposure to the elements As such, the Public Works Department indicates that the
replacement cost would be about $3,000 00 per year, but will involve less labor then periodic
placement
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $3,000.00 annually
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: —Yes _ No
ORIGIN BY.
Mayor Mike Gor
REVIEWED BY: , DATE:
�L
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16