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2001 SEP 18 CC PACKET.3`k GtY� ♦ 1 ♦ EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 18, 2001 - 5:00 P.M. Next Resolution # 4222 Next Ordinance # 1339 5.00 PM Session CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sec ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Jeffrey Capistran v El Segundo, LASC Case No YC 038535 2 El Segundo v James Van Loben Sels, et al , LASC Case No BS051651 3 El Segundo v South Bay Regional Public Communication Authority, LASC Case No YC040688 4 Glover v City of El Segundo, LASC Case No YC039465 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -5- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None 02 V 0A EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 18, 2001 - 7:00 P.M. Next Resolution # 4222 Next Ordinance # 1339 7.00 PM Session CALL TO ORDER INVOCATION - PLEDGE OF ALLEGIANCE — Council Member Nancy Wernick PRESENTATIONS — (a) Proclamation proclaiming the week of October 7 -13, 2001 as Fire Prevention Week, inviting the community to participate in the Fire Prevention Week activities starting at the Richmond Street Fair, Saturday, September 29, 2001, encouraging all citizens to practice fire prevention and fire safety to avoid needless loss and suffering and to heed the message "Cover the Bases and Strike out Fire " 1) 3 (b) Proclamation encouraging our citizens who care about our children to join the PTA, and proclaiming the month of September, 2001 as PTA Membership Enrollment Month (c) Proclamation declaring September 11th as 9 -1 -1 Emergency Number Day to recognize the critical importance that our 9 -1 -1 dispatchers and telecommunicators add to our safety and quality of life every day and especially to recognize the emergency responders involved in the tragic events of September 11, 2001, not only in New York City, Washington, D C and Pennsylvania, but throughout our Nation ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed (a) Request by El Segundo Community Concert Band for permission to utilize Recreation and Parks equipment and resources for the Second Annual Oktoberfest fundraiser to be held at Chevron Park from noon to 4 00 p in on Sunday, October 14, 2001 (See Consent Item #5) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - Continued Public Hearing on FY 2001 -2002 Operating Budget and Five -Year Capital Improvement Plan and adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended Recommendation — (a) To open the continued Public Hearing to receive public input on the Operating and Capital Improvement Budgets and then close the hearing. (b) To review the schedules detailing the proposed changes to date to the FY 2001- 2002 Operating Budget and the Five -Year Capital Improvement Budget. (c) To adopt the Resolution approving and adopting the FY 2001 -2002 Operating Budget and the Five -Year Capital Improvement Budget. (d) To adopt the Resolution amending the Appropriation Limit established by Resolution 4183. (e) To adopt the Resolution approving and adopting the Appropriations Limit for FY 2001 -2002, as presented. 0 4 C. UNFINISHED BUSINESS — Award of design contract to Lawrence R Moss and Associates for the Downtown Specific Plan Improvements — Approved Capital Improvement Project — (contract amount = $370,880 00) Recommendation — Award contract to Lawrence R. Moss and Associates and authorize the City Manager to execute the contract on behalf of the City. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - None E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 2519845- 2520137 on Register No 23 in total amount of $1,145,406 57, and Wire Transfers in the amount of $368,593 14 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 08/25/01 to 09/07/01, 4 City Council meeting minutes of September 4, 2001 Recommendation — Approval. Request by El Segundo Community Concert Band for permission to utilize Recreation and Parks equipment and resources for the Second Annual Oktoberfest fundraiser to be held at Chevron Park from noon to 4 00 p m on Sunday, October 14, 2001 (Fiscal Impact $288) Recommendation — Approval to utilize resources of Recreation & Parks Department. Quarterly Brochure contract for the Recreation and Parks Department for one year Recommendation — Authorize issuance of blanket purchase order to Studio Printing for FY 2001 -2002 for seasonal brochure on a quarterly basis. Agreement between Team One Advertising Agency and the City of El Segundo for services related to the planning, execution and placement of advertising for the City's business recruitment and retention program and for promotion of the Downtown Recommendation — Authorize Mayor to execute standard Professional Services Agreement with Team One Advertising for services related to the planning, execution and placement of advertising for the City's business recruitment and retention program and for promotion of the Downtown. Contract with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing and grading plan review services on an as- needed basis Contract may be extended from year to year not to exceed three years Total cost not to exceed $294,000 for fiscal vear 2001 -2002 Recommendation — r r (a) Authorize City Manager to execute standard Professional Services Agreement with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing and grading plan review services on an as- needed basis. (b) Authorize City Manager to execute extension options in the agreement. Contract with Hunter — Kennedy and Associates, Inc (HKAI) for providing implementation support of the City's Standard Urban Storm Water Mitigation Plan ( SUSWMP) Ordinance 1329 Total cost not to exceed $15,000 for fiscal year 2001 -2002 Recommendation — Authorize City Manager to execute standard Professional Services Agreement with Hunter - Kennedy and Associates, Inc. for providing implementation support of the City's SUSWMP Ordinance No. 1329. 10 Contract with Data MicroImaging Company (DMC) to provide microfiche services to the Community, Economic and Development Services Department Total cost not to exceed $20,000 for fiscal year 2001 -2002 Recommendation — Authorize City Manager to execute standard Professional Services Agreement with Data MicroImaging Company to provide microfiche services. I 1 Annual renewal of Library blanket purchase orders to encumber funds for three vendors Baker & Taylor Information Services, OCLC Pacific Network and Innovative Interfaces, Inc Fiscal Impact $131,000 Recommendation — Authorize issuance of blanket purchase orders to Baker & Taylor Information Services, OCLC Pacific Network and Innovative Interfaces, Inc. for FY 2001 -2002 for supplying library materials, online cataloging services and system maintenance. 12 Authorization to issue a blanket purchase order to Wittman Enterprises for FY 2001 -2002 for paramedic billing services Recommendation — Authorize issuance of blanket purchase order to Wittman Enterprises for FY 2001 -2002. 13 Award contract to Southland Construction for Eucalyptus Drive curb and sidewalk — Approved Capital Improvement Project —Project No PW OI -10 (contract amount= $29,72100) Recommendation — (a) Award contract to the lowest responsible bidder, Southland Construction, in the amount of $29,721.00. (b) Authorize the City Manager to execute the standard Public Works contract after approval as to form by the City Attorney. 14 Refurbishment of two (2) racquetball courts in Recreation Park — Approved Capital Improvement Protect - Protect No PW 01 -08 Recommendation — Reject the single bid received from Deckrite Company for $58,400,00. 0 6 15 Methodology in effectuating cost savings while contracting out projects — No Fiscal Impact Receive and file. 16 Adopt plans and specifications for the rehabilitation of Sanitary Sewer Pump Station No 6 — Prolect No PW 01 -12 — Approved Capital Improvement Project (estimated cost = Recommendation — Adopt plans and specifications and authorize staff to advertise the project for receipt of construction bids. 17 Examination plan for the Personnel Merit System job classification of Executive Assistant Recommendation — Approve the Examination Plan. 18 Proposed revisions to the class specification for lob classification of Accounting Technician Recommendation — Approve the revised class specification. 19 Request by Global ParaTransit, Inc, dba Yellow Top Taxi to obtain a business license permit to operate (mck up fares) in the City of El Segundo Recommendation — Approval of application for a City of El Segundo Business License. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS - 20 Introduction of an Ordinance repealing Chapter 9 of Title 1, Campaign Contributions from the El Segundo Municipal Code Recommendation — (a) Discussion. (b) Introduce Ordinance and waive first reading. (c) Other Possible Action. G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell — 21 Approve the membership of the City of Palm Springs to the Independent Cities Risk Management Authority (ICRMA) Recommendation — Adopt Resolution approving the membership of the City of Palm Springs to the ICRMA. 0 7 Council Member Gaines - NONE Council Member Wernick - NONE Mayor Pro Tern Jacobs - NONE Mayor Gordon — 22 Request City Council to direct staff to prepare an ordinance restricting the manner in which tobacco products are sold Recommendation - Direct staff to prepare an ordinance that would require that sales of tobacco products be made person -to- person and not through vending machines. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselvev prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — Adjournment in memory of former Recreation & Parks Department employee and 60 -year resident of El Segundo, Carlos Sanchez, and the victims of the terrorist attacks in New York, Washington, D C and Pennsylvania CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et sec ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and /or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p in , September 18, 2001 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE TIME NAM ,j!!�N 091801 ag 0 8 BEN I u 2001 CITY MANAGER'S OFFICE September 10, 2001 The office of Mayor Mike Gordon Attention Julia Abreu- Mason/Secretary Dear Ms Mason The El Segundo Community Concert Band would like to request a space on the agenda at the upcoming City Council meeting, September 18, 2001 to discuss our Second Annual Oktoberfest This event will be held at Chevron Park on Sunday, October 14, 2001 and is being sponsored by the El Segundo Community Concert Band and Chevron The event is scheduled from 12 00 (noon) to 4 00 p in We will be working in a fund raising capacity and will be donating the proceeds to the El Segundo Band Booster Club We are asking the City Council to grant permission to utilize Parks and Recreation's resources Specifically, their PA Systems (including an operator), stage risers and six — eight (8) ft tables for food service We would appreciate if the equipment were delivered to Chevron Park by 9 00 am on the morning of the event or the evening before The El Segundo Community Concert Band looks forward to working together with El Segundo Parks and Recreation Department to make this fund raising event, both fun and profitable Best Regards, � A ,� �i Gen Dahl Director/Manger of El Segundo Community Concert Band 310 - 322 -7411 EL SEGUNDO CITY COUNCIL MEETING DATE: September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING. Special Order of Business AGENDA DESCRIPTION: Continued Public Hearing on FY 2001 -2002 Operating Budget and Five -Year Capital Improvement Plan and Adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended RECOMMENDED COUNCIL ACTION: a) To open the continued Public Hearing to receive public Input on the Operating and Capital Improvement Budgets and then close the hearing b) To review the attached schedules detailing the proposed changes to date to the FY 2001 -2002 Operating Budget and the Five -Year Capital Improvement Budget c) To adopt the Resolution approving and adopting the FY 2001 -2002 Operating Budget and the five -year Capital Improvement Budget d) To adopt the Resolution amending the Appropriation Limit established by Resolution 4183 e) To adopt the Resolution approving and adopting the Appropriations Limit for FY 2001 -2002, as presented BACKGROUND & DISCUSSION: (continued on next page) ATTACHED SUPPORTING DOCUMENTS. 1 Revisions of the FY 2001 -2002 Preliminary Budget to date 2 Resolution approving and adopting the Operating and Five -Year Capital Improvement Budget for FY 2001 -2002 3 Resolution amending the Appropriation Limit established by Resolution 4183 4 Resolution approving and adopting the Appropriation Limit for FY 2001 -2002 FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Protect Phase: Appropriation required Adopt FY 2001 -2002 Preliminary Budget Yes Director BfetPlumlee, Administrative Services Director 9/12-/0/ 1 9/12/014 54 PM oio BACKGROUND AND DISCUSSION (CONTD.) On August 21, 2001 the City Council conducted a Budget Workshop to review the FY 2001 -2002 Operating and Five -Year Capital Improvement Budget At its meeting on September 4, 2001, the City Council conducted a Public Hearing on the FY 2001 -2002 Operating Budget and the Five -Year Capital Improvement Project Budget The City Council also reviewed a presentation of the FY 2001- 2002 Five -Year Capital Improvement Project made by the chair of the Capital Improvement Program Advisory Committee (CIPAC) Based on the workshop, the CIPAC presentation and the Public Hearing, City Council directed staff to make revisions to the FY 2001 -2002 Preliminary Operating and Five -Year Capital Improvement Budget These revisions are attached to this report and have been included in the budget to be adopted Capital Improvement Project FY 2001 -2002 Capital Improvement Projects total $15,547,050 consisting of $7,233,750 in General Fund capital improvement projects, $3,907,400 in Infrastructure Replacement fund projects, and an additional $4,405,900 in projects paid for out of other funds such as gas tax The Capital Improvement Project Advisory Committee (CIPAC), City Council, and staff have recommended these projects General Fund Capital Improvement and Infrastructure Replacement Projects included in the budget consist of $4,112,750 in projects recommended by the CIPAC, $3,936,300 that were previously funded, and $3,092,100 in City Council and staff - recommended projects Personnel and new programs Personnel changes that enable the City to maintain a high level of service and commitment to the future include funding of second year implementation of various memorandums of understanding Included in the budget is funding for one (1) new full time position, a Utility Manager, as well as combining 2 part-time Pool Manager positions into 1 full -time Pool Manager with benefits Additional part-time hours equivalent to 2.25 FTE have also been included in the budget due to extended hours at Urho Saari Swim Stadium and Hilltop Pool, Sunday operating hours for the Library and the Recreation and Parks Summer Adventure Camp The total fiscal impact of personnel changes related to the new position and these Recreation and Park and Library new programs is $242,350 The fiscal impact of all new programs is $3,580,150 A FY 2001 -2002 budget summary detailing all personnel changes and new programs has been provided in a memorandum to the City Council 9/12/014 54 PM f) 1 t Budoet Revisions between Prellminary and Adopted A total net reduction of $483,500 In General Fund estimated revenue has been made since the workshop and the public hearing A summary of changes attached to this report Includes a $1 million reduction In estimated gas utility users tax offset by revised Increases In estimated revenues in sales tax of $234,000 and a property tax of $282,500 Staff reduced the utility users taxes estimate due to the leveling of the price of natural gas We will closely monitor this and all other revenue sources and make any necessary adjustments at the mid -year review Budoet expenditure revisions A total Increase of $861,900 In appropriations has been made since the workshop and the public hearing This consists of $298,900 In General Fund revisions and $563,000 in other fund revisions A spreadsheet with the details of the changes is attached to this report Gann limit revisions On September 19, 2000 the City Council adopted Resolution No 4183, which set the Appropriations Limit for fiscal year 2000 -2001 at $45,786,920 Staff believes that the calculations made to adjust the City's Appropriations Limit in Resolution No 4183 imprecisely reflected the true cost incurred by the City for providing public services Article XIII B of the California Constitution (Gann Limit) imposes a spending limit on government agencies, which limits the amount of tax proceeds a public agency can spend in a fiscal year There are two factors used to determine how to calculate this spending limit, the population factor and the inflation factor For the population factor, the City may use either the percentage growth within its jurisdiction or from the surrounding county The City has previously used the percentage growth within El Segundo, and will now be using the growth within Los Angeles County For the inflation factor, the City may use the percentage change in per capita income from the previous year or the percentage change in the local assessment roll from the preceding year because of local nonresidential new construction The City previously used the percentage change in per capita income and will now be using the percentage change in assessed valuation due to nonresidential new construction Staff feels these changes more accurately reflect the true costs of providing public services Accordingly, based upon the California Constitution and applicable law, staff has presented the City Council with a revised Appropriations Limit for fiscal year 2000 -2001 as adjusted by the factors identified In the attached Resolution 9/12/01 4 54 PM 012 The revised Appropriations Limit for fiscal year 2000 -2001 will be $55,229,337 The FY 2001 -2002 Gann limit has also been calculated based on the same factors and a separate Resolution is also attached The Appropriations Limit for fiscal year 2001 -2002 will be $62,061,906 Proposed fee or tax rate revisions No new fees or increases in tax rates are included in the FY 2001 -2002 Preliminary Budget The Water Fund currently assumes no water rate increase, but future rate increases are overdue and will be implemented with the issuance of water well bonds The revised FY 2001 -2002 budget is balanced Total appropriations for all funds are $86,346,450, and this matches with estimated revenues of $86,346,450 including designated fund reserves of $10,437,800 This budget as presented contains General Fund appropriations of $48,162,900 (after $1,873,200 transfers to the Infrastructure Replacement Fund per the fund balance policy), and this matches with estimated revenues of $48,162,900 9112/014 54 PM 013 CITY OF EL SEGUNDO BUDGET REVISIONS FISCAL YEAR 2001/02 BUDGET FISCAL YEAR 2001 -02 BUDGET Account Inc (Dec) Balance Prelimm in Budget Appropriations exclusive of Transfer Out $73,706,400 ADJUSTMENTS General Fund Crh Clerk Additional Appropriation due to increased costs in advertising in local newspaper - 1301 -6201 3,900 Additional Appropriation due to increased costs in advertising in local newspaper 1302 -6201 3,600 Finance Department Travel & Meetings costs inadvertently not included to Preliminary Budget 2504 -6213 1,500 Software Maintenance needs to be increased due to new Rates for License Track 2505 -6217 9 100 Maintenance Agreement Police Department Additional Appropriation Required due to new PERS Safety Employer Rates 45,700 Fire Department Additional Appropriation Required due to new PERS Safety Employer Rates 42,800 Public Works Additional Appropriation for Public Works Project Inspector inadvertently not shown in the Preliminary Budget 150,000 Recreation & Parks Urho Saari Swim Stadium additional operating hours operating costs Various 8,600 Hilltop Pool additional operating hours operating costs Various 34,400 Capital Outlay Street Banners inadvertently not included in Preliminary Budget 5202 -8104 8,100 Additional Appropminon due to increased costs in advertising in local newspaper 6601 -6201 1,500 Reclassification of salary costs inadvertently not included in Preliminary Budget 5203 -4102 9,100 Remove appropriation that is included in Associated Recreation 1( 9,400) Total General Fund 298,900 Proposition "A" Additional costs associated the downtown shuttle 8203 -8636 38,300 38,300 Asset Forfeiture Additional Appropriation Required due to new PERS Safety Employer Rates 3105 4101 6,400 6,400 Liability Insurance. Proposed Federal mandate under consideration for Earthquake Insurance 0000 -6211 100,000 100,000 Golf Course Correct overstatement of capital outlay request various 10,000 (10,000) Water Fund Additional Appropriation for Liability Insurance Costs not included in Preliminary 7102 -6211 8,300 8,300 Capital Improvements Fund- Additional Appropriation for the Preliminary Design on the Parking Garage 8201 -8496 420,000 420,000 Total Revised City Appropriations - All Funds exclusive of Transfers Out $ 74568,300 9 1201 12 ai PM 014 CITY OF EL SEGUNDO BUDGET REVISIONS FISCAL YEAR 2001/02 BUDGET FISCAL YEAR 2001 -02 BUDGET Account Inc (Dec) Balance Prelimmary Estimated Revenues exclusive of Transfers In S 69,639,750 ADJUSTMENTS, General Fund: Property Taxes Increase based on revised estimates from the Los Angeles County 0000 -3101 282,500 Sales Tax ' Increased based on revised estimates 0000 -3201 234,000 Gas Utility Users Tax Decreased based on revised estimates 0000 -3212 (1,000.000) Total General Fund (483,500) Total Revised Estimated Revenues exclusive of Transfer In S 69,156,250 9 ivoi 0 4 7 AM RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING AND ADOPTING AN OPERATING BUDGET AND FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 200112002. WHEREAS, the City Manager and the Finance Director of the City of El Segundo, California, have heretofore presented to the City Council of said City a proposed Budget for the above fiscal year, and WHEREAS, the Capital Improvement Program Advisory Committee (CIPAC), submitted to the City Council a FY 2001/2006 Preliminary Capital Improvement Program, and WHEREAS, the City Council did solicit public input before City Council on Tuesday, September 4, 2001, and Tuesday, September 18, 2001 in the City Hall Council Chambers, at which time said proposed Budget and Five -Year Capital Improvement Program and matters pertaining thereto were heard and considered, and WHEREAS, the City Council has now considered the said proposed Budget and Five - Year Capital Improvement Program as so submitted and all evidence adduced at said public discussion with reference thereto, and has now made all changes and amendments thereto which said City Council up to this time desires to make therein NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The original of said Preliminary Budget and Five -Year Capital Improvement Program of the City of El Segundo, California, for the FY 2001/2002 as so submitted, which is now before this Council, be placed on file in the office of the City Clerk of the City of El Segundo, California, and open to public inspection SECTION 2. The City Council does hereby approve and adopt the said revised Preliminary Budget and Five -Year Capital Improvement Program for the FY 2001/2002 as amended SECTION 3. The City Manager may authorize those budgetary transfers of funds within a department necessary to provide service levels consistent with the intent of the Council adopted budget within categories while continuing to notify Council of all such transfers However, budgetary transfers between categories, departments or funds in excess of $10,000 require the approval of the City Council SECTION 4. It is the intent of the City Council in approving and adopting this budget to provide a financial plan for the guidance of administrative personnel in the routine operations of City business and for the information of the general public Adoption of said budget does not expressly approve expenditures of funds in excess of the purchasing authority of the City Manager as set forth by City Ordinance and State Law RESOLUTION NO 4182 APPROVING & ADOPTING OPERATING BUDGET & CIP FOR FY 2001/2002 PAGE NO 1 09/101012 50 PM 0 16 SECTION 5. At the close of the fiscal year, unexpended appropriations in the operating budget will be carried forward to the next fiscal year as necessary to underwrite the expense of outstanding purchase commitments and programs SECTION 6. The Annual Operating Budget and Five -Year Capital Improvement Program for FY 2001/2002 so submitted and filed, shall be the budget for the City of El Segundo, California, for said fiscal year SECTION 7. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of said City, and shall make a Minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the Minutes of the meeting at which the same is passed and adopted PASSED, APPROVED AND ADOPTED this 18th day of September 2001 Mike Gordon, Mayor City of El Segundo, California ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 18th day of September 2001, and the same was so passed and adopted by the followmg vote AYES NOES ABSENT ABSTAIN Cindy Mo *q)g�City Clerk FORM: RESOLUTION NO 4182 APPROVING & ADOPTING OPERATING BUDGET & C1P FOR FY 2001/2002 PAGE NO 2 09/10/012 50 PM 017 RESOLUTION NO. A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL AMENDING THE CITY'S APPROPRIATIONS LIMIT ESTABLISHED BY RESOLUTION NO. 4183 ADOPTED SEPTEMBER 19, 2000. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 - The City Council finds as follows. A Article XIIIB of the California Constitution requires the City to set its Appropriations Limit on an annual basis B The City's Appropriations Limit may be adjusted annually based upon inflation and population growth C The City Council may choose the method of calculating adjustments to the City's Appropriations Limit on an annual basis For inflation, pursuant to Article XIIIB, § 8(e)(2), adjustments to the Appropriations Limit may be calculated using either the percentage change in per capita personal income from the preceding year or the percentage change in the local assessment roll from the preceding year because of local nonresidential new construction For population growth, pursuant to Government Code § 7901(b), the City may either use the percentage growth either in its jurisdiction or from the surrounding county D On September 19, 2000 the City Council adopted Resolution No 4183 which set the Appropriations Limit for fiscal year 2000/2001 ai $45,786,920 E The City Council believes that the calculations made adjust to the City's Appropriations Limit in Resolution No 4183 imprecisely reflected the true cost incurred by the City for providing public services Different calculations using the factors identified in this Resolution would have more accurately reflected the City's actual costs for providing public services F It is in the public interest for the City to correct previous inaccuracies whenever practicable in order to preserve the public welfare Accordingly, based upon the California Constitution and applicable law, the City's Finance Department has presented the City Council with a revised Appropnations Limit for fiscal year 2000/20001 as adjusted by the factors identified in this Resolution 018 SECTION 2 Pursuant to Article X IIB of the California Constitution, and those Government Code sections adopted pursuant to Article YM, § 8(f), the City Council chooses to revise the City's Appropriations Limit for fiscal year 2000/2001 by calculating inflation using the percentage change in the City's assessment roll from the preceding year because of local nonresidential new construction and calculating population growth by using the percentage change in population in Los Angeles County SECTION 3 As a result of the adjustments made to the City's Appropriations Limit, the City Council sets the Appropriations Limit for fiscal year 2000/2001 at $55,229,337 SECTION 4 Section 1 of Resolution No 4183 is revised to read as follows "The appropriation limit for the City of El Segundo for FY 2000/2001 shall be $55,229,337 " SECTION 5 Unless amended by this Resolution, all other provisions of Resolution No 4183 will remain in full force and effect SECTION 6 The City Clerk is directed to certify the passage and adoption of this Resolution, enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted SECTION 7 This Resolution will become effective munediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this ` day of 2001. City Clerk APPROVED AS TOE, MARK D HENSL� � Y ATTORNEY 1. Karl H E Assistant 01 9 RESOLUTION NO. _ A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2001 -2002 IN ACCORDANCE WITH ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A Article XIIIB of the California Constitution requires the City to set its Appropriations Limit on an annual basis B The City's Appropriations Limit may be adjusted annually based upon inflation and population growth C The City Council may choose the method of calculating adjustments to the City's Appropriations Limit on an annual basis For inflation, pursuant to Article XIIIB, § 8(e)(2), adjustments to the Appropriations Limit may be calculated using either the percentage change in per capita personal income from the preceding year or the percentage change in the local assessment roll from the preceding year because of local nonresidential new construction For population growth, pursuant to Government Code § 7901(b), the City may either use the percentage growth either in its jurisdiction or from the surrounding county D Based upon the California Constitution and applicable law, the City's Finance Department has presented the City Council with a proposed Appropriations Limit as adjusted by the factors identified in tlus Resolution SECTION 2 Pursuant to Article XIIIB of the Califorma Constitution, and those Government Code sections adopted pursuant to Article XIIIB, § 8(f), the City Council chooses to adjust the City's Appropriations Limit by calculating inflation using the percentage change in the City's assessment roll from the preceding year because of local nonresidential new construction and calculating population growth by using the percentage change in population in Los Angeles County SECTION 3 Asa result of the adjustments made to the City's Appropriations Limit, the City Council sets the Appropriations Limit for fiscal year 2001 -2002 at $62,061,906 SECTION 4 The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted 020 SECTION 5 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this _ day of 2001 City Clerk APPROVED AS MARK D HEN; [-,A Karl H Berger Assistant City 021 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION' MEETING DATE: September 18, 2001 AGENDA HEADING: Unfinished Business Award of design contract to Lawrence R. Moss and Associates for the Downtown Specific Plan Improvements - Approved Capital Improvement Project — (contract amount $370,880.00) RECOMMENDED COUNCIL ACTION: Award contract to Lawrence R Moss and Associates and authorize the City Manager to execute the contract on behalf of the City BACKGROUND AND DISCUSSION. On May 1, 2001, the City Council authorized staff to solicit proposals from qualified consultants to provide design and construction support services for the Downtown Specific Plan Improvements (Additional discussion attached.......) ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: Capital Improvement Project $2,950,000 00 Amount Requested $ 370,880 00 Account Number* 301 -400 -8201 -8573 Project Phase. Design Appropriation Required. No ORIGINATED BY Date: - �, 4 a„� a u• u-�t SEP 11 2001 REVIEWED BY. Date- 0 ? 4 M- COUNCIL MSEPTEMSER 18 04 (Tua y 09/11/01 11 00 A M 1 ADDITIONAL DISCUSSION As envisioned, the Downtown Specific Plan will revitalize the downtown and will make it more pedestrian friendly The downtown is proposed to include new sidewalks, trees, decorative street lights with hanging flower pots, curb extensions, planters, and street furniture Also proposed are a new irrigation system, decorative street lights and tree lighting, new underground utilities, trash receptacles, and benches. Conduits for underground fiber optics utilities are also planned On July 17, 2001, six (6) proposals were received out of a total of 33 requests that were mailed out A selection committee consisting of staff from the Public Works, Community, Economic and Development Services, and Recreation and Parks Departments reviewed all proposals and interviewed all six (6) consultants The committee also field visited recent projects completed by the top three (3) ranked consultants as well as check the references provided. Staff then negotiated with Lawrence R Moss and Associates on other services that may be required, depending on the design chosen Based on the above review, staff recommends retaining Lawrence R Moss and Associates for providing the needed consultant services at a fee of $370,880.00. The fee breakdown is as follows. Landscaping and Architectural $165,900.00 Civil Engineering $108,49000 Traffic Engineering $ 24,500 00 Geotechnical $ 13,000 00 Electrical Engineering $ 15,000.00 Environmental Services $ 7,500.00 Sub -total $334,390.00 Optional Services Storm Drain Design $ 20,000 00 Signal Modifications $ 15.500 00 Total $370,880.00 The need for these services will be determined during the detail design phase M- COUNCIL 0MEPTEMBER 18 Oa (Tuesday 08/11/01 11 DO AM) 023 � k �)( c , � � �( � } §; | |� ! |!!! k /�(} |i$ |� ;!! -.$ |{(!2 •!�£; \ f. E |� v ® �\ � i ! $ \ |/ k� k� �f \ � 0. )\ !'§® ! |!) m, k ( \ | | \ ) t9------ - - -- -- § 2 �4M 9 202 \A ;. | 8 M|\i Ik §)k %| MO M ! o )73 !.; |� 7 §f§!z § °& 2§ | { ,| - § 02 � § ! - ■&■ ■209,,, " is §,.,;k§ ( I .,,s; , ; 8 9 n a ; \\ � \k § 02 � CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 8/25/2001 THROUGH 9/7/2001 - Date Payee Amount Description 8/30/01 Health Comp 77780 Weekly claims 8/24 8/31/01 US Bank Trust 83,125 00 Assessment District #73 8/30101 Employment Development 36,790 54 State Taxes PR 05 8/30/01 IRS 186,675 54 Federal Taxes PR 05 8/31/01 Federal Reserve Bank 15000 Employee Savings Bonds 8/31/01 Federal Reserve Bank 20000 Employee Savings Bonds 8/30101 Union Bank 36,317 00 PGC -EI Segundo, LLC payroll 8/18- 8/31/01 Workers Comp Activity 22,352 27 SCRMA checks issued 9/5/01 Health Comp 2,204 99 Weekly claims 8/31 368,593 14 DATE OF RATIFICATION: 09/18/01 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by Deputy Treasurer k Q 1-7 /of Date Finance Director A Date City Manager 7"ClJ1 Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 368,593.14 025 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 4, 2001 - 5:00 P.M. 5:00 PM Session CALL TO ORDER - Mayor ProTem Jacobs at 5 00 P M. ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick CLOSED SESSION: Present arrived at 5:10 P.M - Present Present Present Present arrived at 5.05 P.M. The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, at seq.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Gov't Code §54957 (Personnel), and /or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) 1 Phillips Petroleum, et al v County of Los Angeles, et al., USDC No. 1938 -MRP (MANx). 2 Shell Chemical Company, et al v County of Los Angeles, et al., USDC No 1917 -GHK (RCx) 3 Jeffrey Capistran v El Segundo, LASC Case No YC 038535 4 El Segundo v Trio Manufacturing, LASC Case No YC038567 5 El Segundo v James Van Loben Sels, et al , LASC Case No BS051651 6 El Segundo v South Bay Regional Public Communication Authority, LASC Case No YC040688 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b)• -2- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -6- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 2001 PAGE NO 1 026 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 4, 2001 - 7:00 P.M. 7:00 PM Session CALL TO ORDER - Mayor Gordon at 7 00 P M INVOCATION - Father Jim Anguiano, Saint Anthony Roman Catholic Church PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs PRESENTATIONS — (a) Council Member McDowell presented a Commendation to Chevron for hosting the 10th Annual School Pride Day in El Segundo and all participants who volunteered their time and effort to spruce up our schools (b) Mayor ProTem Jacobs read a Proclamation declaring Saturday, September 15, 2001 as the 2001 American Heart Walk - LA South Bay /Gateway to encourage support for the life- saving work of the American Heart Association (c) Mayor Gordon presented a Proclamation proclaiming September 4, 2001 as the 25"' Anniversary of AYSO in El Segundo, and, Commendation to AYSO Area 1 -D and Area Director Danny Juarez for their service to the community and for the fine publicity they have brought to our city ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so Identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Jeff Powell, resident, spoke regarding the recycling program Angelica Roque, Tree Muskateers, spoke regarding personal skills classes beginning next week Peggy Tyrell, resident, spoke regarding the meeting at El Toro, in support of the development of EI Toro Airport She also spoke regarding the City purchasing property. Bill Winger, resident, spoke for Kilroy Corporation, regarding the purchase of land for recreational purposes from Thomas Properties. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 2001 PAGE NO 2 027 Chris Powell, resident, announced a meeting to be held, Tuesday, September 18, 2001 to discuss the restoration of the El Segundo High School A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED by Council Member Wernick, SECONDED by Mayor ProTem Jacobs to read all ordinances and resolutions on this Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS - 1 Presentation of the fiscal year 2001 -2002 Capital Improvement Program recommendations by Mr Mike Rotolo, Chairman of the Capital Improvement Program Advisory Committee (CIPAC). Council received and filed the recommendations 2 Public Hearing to discuss FY 2001 -2002 Preliminary Budget and Five -Year Capital Improvement Plan Mayor Gordon stated this is the time and place hereto fixed for a public hearing on the FY 2001- 2002 Preliminary Budget and Five -Year Capital Improvement Plan. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received Clerk Mortesen stated that proper notice was completed and no written communications had been received MOVED by Council Member Gaines, SECONDED by Council Member McDowell to continue the public hearing to September 18, 2001 regular meeting MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 C. UNFINISHED BUSINESS — Presentation of redesigned city web site Council received and filed the report D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS — 4 Risk Management Organizational Study and implementation Council received and filed the Risk Management Organizational Study. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 2001 PAGE NO 3 028 MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve option of Combination of In- House /Contracted Risk Management (fiscal Impact $15,000 additional ongoing personnel costs; $65,000 one -time professional services); authorized settlement authority to the Risk Manager for claims to $10,000 and to the City Manager between $10,000 and $25,000 with claims above $25,000 needing City Council approval, and establish a pilot program of using outside counsel for defense of simple tort claims MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 Guidelines and methods for measurement will be brought back for Council review 5 Award of contract to Belalre -West Landscape, Inc., for Washington Park Improvements — Project No PW 01 -02 — Approved Capital Improvement Project (contract amount option 1 = $135,000 or option 2 = $270,000 ) MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs Member to award Contract No. 2920, Option 2 to Belaire -West Landscape, Inc., for Washington Park Improvements, PW 01 -02, contract amount = $270,000, authorize an appropriation of $140,000, and authorize the Mayor to execute the contract on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 6 Approved Warrant Numbers 2519560 - 2519844 on Register No 22 in total amount of $725,681.00, and Wire Transfers in the amount of $270,645.27. Approved City Council meeting minutes of August 21, 2001. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES, MAYOR GORDON HAS A POSSIBLE CONFLICT OF INTEREST 10 PULLED FOR DISCUSSION BY MAYOR GORDON 11 PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES , 12 Approved request to accept a Bureau of Justice Assistance Local Law Enforcement Block Grant awarding $16,941 in grant funding with a $1,882 cash match from Asset Forfeiture funds. MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to approve consent Items 6, 7, and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 2001 PAGE NO 4 029 CALL ITEMS FROM CONSENT AGENDA Approve Agreement No 2921 with the Regents of the University of California to provide Impact continuing education for Emergency Medical Technicians (EMTs) and defibrillation training (fiscal: $26,0000 and authorized the City Manager to execute on behalf of the City MOVED by Council Member Wernick, SECONDED by Mayor Gordon to Approve Agreement No. 2921 with the Regents of the University of California to provide Impact continuing education for Emergency Medical Technicians (EMTs) and defibrillation training (fiscal $26,0000 and authorized the City Manager to execute on behalf of the City, also have staff investigate the possibility of installing defibrillation stations throughout the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9 Adopt plans and specifications for the rehabilitation of Sanitary Sewer Pump Station No. 6 — Project No. PW 01 -12 — Approved Capital Improvement Project (estimated cost = $397,635 00) and authorized staff to advertise the project for receipt of construction bids Council consensus to request this item be held to the September 18, 2001 meeting. Direct staff to investigate the possibility of grouping projects together to take advantage of cost savings 10 Approve formal City Council opposition to S 633 and H R. 2107 and authorize staff to prepare necessary correspondence for the Mayor's signature stating the City Council's opposition to S 633 and H.R 2107. MOVED by Mayor Gordon, SECONDED by Council Member Wernick to approve formal City Council opposition to S. 633 and H.R. 2107 and authorize staff to prepare necessary correspondence for the Council's signatures stating the City Council's opposition to S. 633 and H R 2107 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11 Approve request for proposals to retain professional services for various public works projects (Fiscal Impact — none at this time) and authorize staff, conditional upon approval by Council, to solicit proposals from firms which specialize in various disciplines related to public works projects MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve request for proposals to retain professional services for various public works projects (Fiscal Impact — none at this time) and authorize staff, conditional upon approval by Council, to solicit proposals from firms which specialize in various disciplines related to public works projects, also direct staff to investigate grouping some projects together to see if a cost savings can be made MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS — 13. Staff to seek City Council direction regarding the acquisition of land for recreational purposes from Thomas Properties MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 4, 2001 PAGE NO 5 030 Council Member Wernick not participating on this Item, due to a possible conflict of interest, left the dais at 8.53 P M MOVED Council Member Gaines, SECONDED by Council Member McDowell to direct staff to negotiate for the acquisition of land in an area bounded by Manposa Avenue, Douglas Street, Atwood Way and Nash Street for recreational purposes MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER WERNICK NOT - PARTICIPATING. Council Member Wernick returned to the dais at 9:07 P M G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - spoke regarding the new website and requested everyone to participate. Council Member Gaines — 14 A request has been received for Council to send a letter to Senator Debra Bowen on behalf of the Southern California Cities Joint Powers Consortium relating to an amendment to SB 27XX to provide an opportunity for community aggregators to receive direct access priority and the option to undertake direct access with reduced or eliminated exit fees The amendment would assist the Consortium in implementing a community aggregation program providing better electricity service and rates to constituents Council consensus to request Council Member Gaines to have the consortium clarify its purposes, and if not, request that the consortium work through the COG Council Member Wernick - spoke regarding a team developed of survivors of heart attack or stroke for the Heart Walk Mayor Pro Tern Jacobs - spoke regarding the Heart Walk Mayor Gordon — Spoke regarding the development of El Toro, and testimony given at the Board of Supervisors, Orange County PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to addressing the City Council Failure to do so shell be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 4.2001 PAGE NO 6 031 MEMORIALS - Council adjourned the meeting in memory of Doug Campbell, lifetime resident of El Segundo ADJOURNMENT at 9 35 P M Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 4.2001 PAGE NO 7 032 EL SEGUNDO CITY COUNCIL MEETING DATE. September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent AGENDA DESCRIPTION Request by El Segundo Community Concert Band for permission to utilize Recreation and Parks equipment and resources for the Second Annual Oktoberfest fundraiser to be held at Chevron Park from noon to 4 00 p m on Sunday, October 14, 2001 (Fiscal Impact $28800, RECOMMENDED COUNCIL ACTION: Approval to utilize resources of Recreation and Parks Department BACKGROUND & DISCUSSION This year, the El Segundo Community Concert Band (the "Band ") is holding its Second Annual Oktoberfest at Chevron Park on Sunday, October 14, 2001 from noon to 4 00 p m The event is being sponsored by the Band and Chevron Last year the event was held in the City's Library Park The request this year is asking for use of Recreation & Park's PA System, an operator, stage risers and six eight -foot tables for food service Since the event is being held on private property, no City permits are required The cost to provide the equipment and manpower will be $288 00 and can be accomplished with departmental staff ATTACHED SUPPORTING DOCUMENTS. Letter from Geri Dahl, Director /Manager of the El Segundo Community Concert Band FISCAL IMPACT $282 00 Operating Budget Amount Requested Account Number Project Phase Appropriation Required Yes _ No X ORIGINATED. DATE- September 12, 2001 Marlene Baker, Executive Assistant REVIEWED BY. DATE: September 12, 2001 Mary renn, City Manager ' 1v mb n SofMR n RunforEducauon 033 J EC EE VE� SEP 1 0 2001 CITY MANAGER'S OFFICE 4 September 10, 2001 The office of Mayor Mike Gordon Attention Julia Abreu- Mason/Secretary Dear Ms Mason The El Segundo Community Concert Band would like to request a space on the agenda at the upcoming City Council meeting, September 18, 2001 to discuss our Second Annual Oktoberfest This event will be held at Chevron Park on Sunday, October 14, 2001 and is being sponsored by the El Segundo Community Concert Band and Chevron The event is scheduled from 12:00 (noon) to 4:00 p.m We will be working in a fund raising capacity and will be donating the proceeds to the El Segundo Band Booster Club We are asking the City Council to grant permission to utilize Parks and Recreation's resources. Specifically, their PA Systems (including an operator), stage risers and six — eight (8) ft tables for food service We would appreciate if the equipment were delivered to Chevron Park by 9 00 am on the morning of the event or the evening before The El Segundo Community Concert Band looks forward to working together with El Segundo Parks and Recreation Department to make this fund raising event, both fun and profitable Gen Dahl Director/Manger of El Segundo Community Concert Band 310- 322 -7411 034 EL SEGUNDO CITY COUNCIL MEETING DATE' September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Quarterly Brochure contract for the Recreation and Parks Department for one year RECOMMENDED COUNCIL ACTION' Authorize Issuance of blanket purchase order to Studio Printing for FY 2001- 2002 for seasonal brochure on a quarterly basis BACKGROUND & DISCUSSION: The Recreation and Parks Department was approved this fiscal year to produce the seasonal brochures from twice a year to quarterly The RFP's were sent out to prospective vendors of which (4) were received and opened on Tuesday, March 6, 2001 at 11.00 a m by the City Clerk's office Based on the results, the lowest responsive bidder is Studio Printing for the requested services This contract is scheduled to begin October 2001 — September 2002, with the option to extend the contract annually up to a maximum total of 4 years Vendor performance evaluations were sent to current Studio Printing clients, who gave Studio Printing a "good to excellent" rating Studio Printing has produced this brochure successfully for the City on many occasions, working cooperatively with staff to meet their stringent time constraints and producing a quality product ATTACHED SUPPORTING DOCUMENTS Result of RFP #PA0102 — Printing of Quarterly Brochure for the Recreation and Parks Department FISCAL IMPACT Operating Budget* $33,500 Amount Requested: $31,576 Ac,ountNumber 001 -400- 5201 -6205 DATE September 12, 2001 Greg Johnson, Director of Recreation and Parks n// o/- 20010918-Studio 1135 6 Annual Cost per Company Name. Bid Brochur Amount: e: Bid amount is for 31,200 brochures produced annually, divided by four separate mailings of 7,800 sent out to residents for Spring, Summer, Fall and Winter schedules on recycled paper City Council approved the printing of the Quarterly Recreation & Parks brochure in the 2000 /2001 fiscal year budget RFP's were sent out to twelve prospective vendors of which (4) were received and opened on Tuesday, March 6, 2001 11 00 am by the City Clerk's office Based on these results, the lowest responsive bidder is Studio Printing for the requested services Vendor performance evaluations were sent out to clients currently providing printing services from Studio Printing of which all gave Studio "Good to Excellent" marks Studio Printing has produced this brochure successfully for the City on many occasions, working cooperatively with staff to meet their stringent time constraints and finally producing a quality product Recommendation is therefore requested to allow the: 1 Mayor to enter into a one year contract with Studio Printing 2 Authorize the Recreation & Parks department to extend additional option years of the agreement for a maximum total contract length of four years per the terms specified in the RFP 3 Authorize the Purchasing Agent to issue annual Blanket Purchase Orders for said printing services Contingent upon annualbudget appropriations by the City Council EL SEGUNDO CITY COUNCIL MEETING DATE: September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION. Agreement between Team One Advertising Agency and the City of El Segundo for services related to the planning, execution and placement of advertising for the City's business recruitment and retention program and for promotion of the Downtown RECOMMENDED COUNCIL ACTION* 1 Authorize Mayor to execute standard Professional Services Agreement with Team One Advertising for services related to the planning, execution and placement of advertising for the City's business recruitment and retention program and for promotion of the Downtown. BACKGROUND R DISCUSSION: The firm of Team One Advertising, located at 1960 Grand Avenue in El Segundo, has provided comprehensive advertising services in support of the City's economic development effort since 1994 The existing contract expires on September 30, 2001 Team One's work for the next fiscal year was considered by the City's Economic Development Advisory Council (EDAC) at a regularly scheduled meeting earlier this year The EDAC will review the work program in more depth during their meeting of September 26th The maximum amount of the new agreement covering work in FY 2001 -02 is $170,000 Of this amount, approximately $95,000 will be used to Implement the business recruitment and retention program The balance of the funds will be used to further develop and Implement a comprehensive marketing program for Downtown. This effort will Include a series of ads placed prior to and during the proposed improvements to Main Street in an effort to reduce the impact on businesses ATTACHED SUPPORTING DOCUMENTS- Exhibit A, Scope of Services, and Exhibit B, Schedule of Fees, with Team One Advertising FISCAL IMPACT: $170,000 Operating Budget. $192,000 Amount Requested* $170,000 Account Number, 001 -400- 2401 -6201 Project Phase N/A Appropriation required: None ORIGINATED �' D� DATE: �i% /lop James Hanse , DIr ctor, ept of Commurnty, Economic and Devefopm Services Ia :"T 14 �x.1 Mary Strenn, City 9/ 70/ 9/12/012 40 PM 7 037 Exhibit A and B Scope of Services and Compensation Team One Advertising October 1, 2001 through September 30, 2002 Activity Due Date Compensation Promotion of Downtown October 2001 through $ 32,500 Restaurants September 2002 Promotion of Downtown November, December 2001 S 7,600 Seasonal Promotion of Downtown March, Apnl, May 2002 S 19,000 dunng Construction Promotion of Business October 2001 through S95,000 Recrmtrnent I September 2002 Opportunistic Promotion for October 2001 through $ 15,900 Downtown September 2002 Total $170,000 1 EL SEGUNDO CITY COUNCIL MEETING DATE: September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Contract with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing, and grading plan review services on an as- needed basis Contract may be extended from year to year not to exceed three years Total cost not to exceed $ 294,000 for fiscal year 2001 - 2002. RECOMMENDED COUNCIL ACTION: 1 Authorize City Manager to execute standard Professional Services Agreement with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing, and grading plan review services on an as- needed basis. 2 Authorize City Manager to execute extension options in the agreement BACKGROUND & DISCUSSION- On June 5, 2001 the City Council approved the release of a RFP to solicit the services of a plan review consultant to be used by the Budding Safety Division on an as- needed basis The RFP asked for a consultant to perform architectural, structural, energy, electrical, mechanical, plumbing, and grading plan review of large or complex development projects From the 15 consultants contacted six responded with proposals, which were reviewed based on experience, level of service, and cost ATTACHED SUPPORTING DOCUMENTS. Exhibit A, Scope of Services with MRH Structural Engineers FISCAL IMPACT: Operating Budget $342,500 Amount Requested $294,000 Account Number 001 -400- 3301 -6214 Project Phase: N/A Appropriation required* N/A ORIGINATED: DATE. August 29, 2001 Seimone Jurps Buildin g Safety Manager Ja esanseff— C mmulnity, Economic and Development Services Director REVIEWED BY: DATE: �,f Ma tre City Manager �7 °i — V it39 City Council Staff Report MRH Structural Engineers September 18, 2001 BACKGROUND & DISCUSSION. (Cont). Staff recommends contracting with MRH Structural Engineers to perform the services required They currently provide the as- needed plan review services to the Budding Safety Division. Their proposal was selected because they have proven to provide a high quality of service at a cost that is fair and reasonable As a result of the competitive nature of the RFP process, their fees will be 10% lower then previous years for projects over $10 million in value The cost of using an outside consultant are offset by the plan check fees that are collected from the applicant to perform the related plan review Z1(i] EXHIBIT A Scope of Services MRH Structural Engineers shall perform the following professional services when requested by the Budding Safety Manager of the City of El Segundo- Provide thorough quality code compliance plan reviews according to all adopted and legislated codes and regulations to include reviews of construction documents submitted to the City for • Budding permits • Mechanical permits • Electrical permits • Plumbing permits • Grading permits • Energy Compliance reviews The above reviews shall include, • Review analysis of all engineering calculations Review of Geotechrncal and Sod Reports • Review of Smoke Control Systems • Review of other technical reports as needed • Review of book specifications • Review of Field Changes and Deferred Submittals • Review of additional work on projects as needed • Recheck of all plans and supporting documents through to approval ❖ Perform accelerated plan reviews on an as needed basis 4• Perform all plan checks with competent personnel qualified and experienced in the discipline to be reviewed Reviews on structural plans shall be by a registered Structural Engineer S• Coordination and integration of all separate permits, those under our review, for each project Advise and consult with the Budding Official regarding potentially unsafe conditions shown or not shown within plans that may not be specifically covered in code. Provide recommendations for discretionary decisions that must be made by the Building Official •3 Advise and consult with the Building Official regarding issues of conflicts between adopted codes and unadopted or other legislated codes and regulations. :• Provide the applicant and the City clear and comprehensive corrections lists with deficient 041 items referred to specific code sections to ensure understanding, reduce project conflicts and resubmissions, and speed the approval process for all. •3 Provide review, consultation, and corrections follow -up service for each project through to final approval Approval will be by MRH or the City staff at the City's option ❖ Pick up plans at the City mostly within half a day of notification, maximum 24 hours In most cases MRH plan checkers will personally pick up and drop off plans at the City MRH guarantees to meet the following City requested maximum turnaround times for plan reviews 1. Architectural and Structural ( includes Accessibility and Energy Reviews) • Regular plan check 15 working days • Accelerated plan check and over $1,000,000 in valuation 10 working days • Accelerated plan check and under $1,000,000 in valuation 5 working days 2. Grading- Regular plan check 10 working days • Accelerated plan check 5 working days 3 Plumbing, Mechanical, and Electrical • Regular plan check 10 working days • Accelerated plan check 5 working days •S MRH is dedicated to assisting the City and its applicants in minimizing conflicts, facilitating solutions, and providing a thorough but efficient review process We strive to establish and keep communications open to achieve those goals. • We will fax our corrections lists to the applicants before retuming plans to the City for pick -up, when requested. • We will gladly review faxed material between submissions • We will gladly attend all pre - submittal and design discussion meetings requested by the City, and without charge to the City • We will meet with applicants at City offices, or ours, with reasonable notice • We will be available to the City and the applicants by phones Monday through Friday, from 8-00 to 5:00 (often earlier and later and on the weekends.) -19- 1042 • We will have a live person to answer the phone and we will return phone calls mostly within half a day • We are internet accessible and will have our e-mail address on the corrections lists • We will make our mobile phone and pager numbers available to the City staff members • We will obtain service with the City's cellular provider, if the volume of work warrants • We will open a branch office within or near the City, if the volume of work warrants silm 043 EXHIBIT B Fees Valuated Reviews For permit applications where fees are based on project valuation, MRH shall provide the above service based upon a percentage of the total of the standard plan check fees charged by the City for each application reviewed, and any final adjustments due to revised valuations Standard fees are the basic City fees prior to any discounts given to the applicants MRH fees shall be per the following fee schedule Proiect Valuation up to $500,000 $500,001 to $1,000,000 $1,000,001 to $2,000,000 $2,000,001 to $3,000,000 $3,000,001 to $4,000,000 $4,000,001 to $5,000,000 $5,000,001 to $6,000,000 $6,000,001 to $7,000,000 $7,000,001 to $8,000,000 $8,000,001 to $9,000,000 $9,000,001 to $10,000,000 over $10,000,000 MRH % of City fee 38 % 34% 32% 31% 30% 27% 25% 24% 23% 22% 21% 18% Quantity Count Reviews: For permit applications where fees are based on project item quantities (mechanical, electrical, plumbing, and grading), MRH shall provide the above service based upon 50 percent of the total of the standard plan check fees charged by the City for each application reviewed, and any revised final quantity adjustments. Standard fees are the basic City fees prior to any discounts given to the applicants Billing MRH shall provide the City with itemized billing on a monthly basis. -21- ME EL SEGUNDO CITY COUNCIL MEETING DATE: September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION. Contract with Hunter - Kennedy and Associates, Inc (HKAI) for providing implementation support of the City's Standard Urban Storm Water Mitigation Plan (SUSWMP) Ordinance 1329 Total cost not to exceed $ 15,000 for fiscal year 2001-2002, COUNCIL ACTION: Authorize City Manager to execute standard Professional Services Agreement with Hunter - Kennedy and Associates, Inc for providing implementation support of the City's Standard Urban Water Mitigation Plan (SUSWMP) Ordinance No. 1329 BACKGROUND & DISCUSSION- On January 16, 2001 City Council approved Ordinance 1329 implementing the SUSWMP of the California Regional Water Quality Control Board for the Los Angeles region. HKAI will assist staff in implementing the ordinance by providing training and consulting services The City used HKAI for training of the City's SUSWMP ordinance during the 2000 — 2001 fiscal year This staff report provides authorization to continue the use of HKAI to help implement the requirements of Ordinance 1329 ATTACHED SUPPORTING DOCUMENTS: Exhibit A, Scope of Services and Exhibit B, Schedule of Fees with Hunter - Kennedy and Associates, Inc FISCAL IMPACT' Operating Budget. $342,500 Amount Requested: $15,000 Account Number: 001 - 400 - 2403 -6214 Project Phase* N/A Appropriation required. N/A ORIGINATED: DATE- August 29, 2001 Seimone Jurjis Buildin Safety Manager Jam s H nsen Co mu ity, Economic and Development Services Director REVIEWED B Mary Str n, City Manager DATE. 045 EXHIBIT A Scope of Services Provide staff with training for the implementation of the Municipal NPDES Permit and it's various provisions Educational materials will be provided at the time of the training session Hunter — Kennedy and Associates, Inc will be available for consultation and plan checking of the storm water portion of any projects submitted to the city on an as needed basis -18- 0 d6 EXHIBIT B Fees City agrees to compensate Consultant for its Services at a rate of $120 00 per hour The total compensation to be paid by City to Consultant shall not exceed $ 15,000.00 Billing Hunter — Kennedy and Associates, Inc will bill the City on a monthly basis. sM131 0 4? EL SEGUNDO CITY COUNCIL MEETING DATE: September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Contract with Data Microlmaging Company (DMC) to provide microfiche services to the Community, Economic and Development Services Department Total cost not to exceed $ 20,000 for fiscal year 2001 - 2002 RECOMMENDED COUNCIL ACTION 1. Authorize City Manager to execute standard Professional Services Agreement with Data Microlmaging Company to provide microfiche services BACKGROUND & DISCUSSION- Documents such as plans, permits, and resolutions are required to be filed in permanent records In order to save on limited storage space, the documents are kept on microfiche Plan retention fees collected at time of permit issuance offset the cost of this service During the 2000 -2001 fiscal year staff contacted three possible vendors for proposals DMC was selected based on cost and quality of service. Because the cost of service will not change for the 2001 -2002 fiscal year staff recommends contracting with DMC ATTACHED SUPPORTING DOCUMENTS. Exhibit A, Scope of Services and Exhbit B, Schedule of fees with Data Microlmaging Company FISCAL IMPACT, Operating Budget, $342,500 Amount Requested, $20,000 Account Number- 001 -400- 2403 -6214 Project Phase N/A Appropriation required N/A ORIGINATED. DATE- August 29, 2001 Seimone Jurps Buil ng Safety Manager J e Hansen omry unity, Economic and Development Services Director DATE- �.e_ �r I , City Manager ' p� 048 10 EXHIBIT A Scope of Services CONTRACTOR shall perform to City, microfiche of plans, permits, and any other documents as needed. Process begins with a pre - production batch of documents This batch is used to set up processes from document pick up to delivery back to the City. During this pre- production run, CONTRACTOR will interact heavily with the City to ensure that CONTRACTOR has set the exact requirements that will ensure total satisfaction for the City Once accomplished, these "production" specifications will not be changed except as agreed to by the City The typical steps involved in any conversion project include. 1 CONTRACTOR will pick up pre - production batch as scheduled by City 2 Documents will be prepared and processed according to work instructions developed with the City 3 Precision microfilming to Kodak Image Guard microfilm will commence. 4 Indexing of files based upon derived search criteria. 5. Visual Quality Control & Image enhancement as needed. 6 Microfilm duplicates will be accomplished as needed 7 Delivery of jacketed microfilm and source documents (if desired) back to City if desired B. Thirty day follow -up meeting to ensure customer satisfaction. 9. CONTRACTOR shall provide a 5 day turn around or as determined by City. CONTRACTOR shall view documents and data security with the utmost of care and regard The handling, movement, scanning and security of all City hard copy or computer files is done under the direct supervision of CONTRACTOR management and in keeping with quality procedures. In specific: 1 CONTRACTOR agrees to hold confidential all financial, regulatory, business operations and other information pertaining to City and its clients during the tern of contract and beyond No information will be shared with any person or entity without. -20- 049 written permission of the City. 2 Handling of documents Anil consist of moving files from City to CONTRACTOR secured production facility in Burbank All CONTRACTOR service vans have security locking systems and all drivers receive appropriate security training. Driver will verify box and transmittal lists upon pick up. Files will be returned to the customer in substantially the some condition as received 3 All customer files are logged and tracked throughout the process CONTRACTOR to work with City should any special security or control procedures be desired. The handling, movement, scanning and security of all customer hard copy or computer files is done under the direct supervision of CONTRACTOR management and in keeping with quality procedures In specific, 1. CONTRACTOR shall provide its own employee operators to perform all duties necessary to successfully film documents and index images. 2. CONTRACTOR will follow work instructions as provided by the City to include loading new documents into microfiche jackets and /or providing new jackets as required 3 Contractor to work with City as necessary to ensure the successful completion and implementation of projects. This will require cooperation between CONTRACTOR operators, staff, City employees, consultants, vendors, and system administrators. 4 CONTRACTOR will schedule monthly meetings with appropriate users and technical staff to insure mutual understanding of the goals of the users with respect to image quality and system performance. 5 CONTRACTOR will film City files as received We will verify filmed images, provide quality control checks to each document filmed -21- 1)50 EXHIBIT B Fees City agrees to compensate Contractor for its services at a rate stated below The total compensation to be paid by City to Contractor shall not exceed $ 20,000. Billing Contractor shall bill City on a monthly basis. File Disassembly (if required): Prepare documents for scanning: remove paperclips, staples, fasteners, etc Per hour $14.00 Typical 1000 pages per hour rate. Precision filming, source does: 1 Production filming of source documents Per page $0.035 2 Microfiche jackets. Per jacket $0.350 3 Diazo duplicate fiche Per jacket $0.350 Precision filming, drawings: "A" Size or 8.5" x 11" _ $ 0.35 each 100 - 249 List "B" Size or 11" X IT" _ $ 0.55 each 250 - 999 3% discount "C" Size or 17" x 22" _ $ 0.60 each 1,000 - 9,999 5% discount "D" Size or 24" x 36" _ $ 0.70 each 10,000 - 49,000 8% discount "E" Size or 36" x 42" _ $ 0.80 each 50,000+ 10% discount Document Indexing for storage & retrieval: Per Record $0.150 Indexing and data entry for management of fiche and retrieval data Pick up and delivery: per trip $20.00 CONTRACTOR shall provide a 5 day turn around. A pre - production lot will be run to determine actual production requirements -22- n52 Copy flow services: CONTRACTOR to provide paper copies from microfilm, maximum output size is 18" X 24 ". Per lot $25.000 Per document $1.250 Per drawing $7.500 Actual prices will be based Proposal excludes taxes upon actual number of pages processed and delivered. -23- 0 5� EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA MEETING DATE: September 18, 2001 AGENDA HEADING: Consent Agenda Annual renewal of Library blanket purchase orders to encumber funds for three vendors Baker & Taylor Information Services , OCLC Pacific Network, and Innovative Interfaces, Inc FISCAL IMPACT: $131,000 RECOMMENDED COUNCIL ACTION: Authorize issuance of blanket purchase orders to Baker & Taylor Information Services, OCLC Pacific Network, and Innovative Interfaces, Inc for FY 2001 -2002 for supplying library materials, online cataloging services, and system maintenance BACKGROUND & DISCUSSION: Each year the Library uses the services of three major vendors which exceed $10,000 per vendor Baker & Taylor (B &T) is the Library's leading supplier of books, audiolvisual, videos, DVD, and other material items at substantial savings of up to 45% under retail cost Staff is requesting appropriations for blanket purchase orders to B & T for the following accounts 6104 -5501 Adult & Reference Books 6104 -5502 Audio/Visual 6103 -5505 Young People's Books 6103 -5507 School Library Materials 6101 -2561 Videos & DVD 51,500 2,500 12,000 6,000 15,000 Total $87,000 OCLC is the Library's online catalog service for processing books and other materials The annual budgeted amount is $20,000 Innovative Interfaces, Inc is the sole source of the maintenance and support of the Library's main online network, lnnopac system, which was recently upgraded for Internet access The annual budgeted amount is $24,000 ATTACHED SUPPORTING DOCUMENTS: Addendum C to Innovative Interfaces, Inc Contract #2235 FISCAL IMPACT: Operating Budget: $215,500 Amount Requested: $131,000 Account Numbers: 6101- 2561;6102- 6214;6103- 5505;6103 -5507 6104- 5601;6104 -5502 Project Phase: Appropriation Required No ORIGINATED: i �lp(17Ni ( j1�L�, Date: 91 1110 ) Debra Brighton, "rbrary _ erector REVIEWED BY: Date Mary Strenn, City M ger 91410( ACTION TAKEN: 053 11 ADDENDUM "C" TO CONTRACT 2235 Innovative Interfaces, Inc. This Addendum C to Contract Number 2235 between the City of El Segundo and Innovative Interfaces, Inc dated October 3, 2000 and extended by Addendum B through September 30, 2001, shall extend the term of the Contract until September 30, 2002 All terms and provisions of the Contract, which are not inconsistent, or in conflict with this Addendum No C shall remain in full force and effect and neither party waives any rights it may have IN WITNESS WHEREOF, the parties hereto have executed this Addendum No C the day of 2001 CITY OF EL SEGUNDO Innovative Interfaces, Inc Name, Title Name, Title Prr{.ener`Lte�oex�u ATTEST Lg�.awt'e� prCGTLtL4 S Cindy Mortesen, City Clerk APPROVED AS TO FORM Mark Hensley, City Attorney 054 EL SEGUNDO CITY AGENDA ITEM STATEMENT AGENDA DESCRIPTION. COUNCIL MEETING DATE* September 18, 2001 AGENDA HEADING: Consent Authorization to Issue a blanket purchase order to Wittman Enterprises for FY 2001 -2002 for paramedic billing services RECOMMENDED COUNCIL ACTION: Authorize issuance of blanket purchase order to Wittman Enterprises for FY 2001 -2002 BACKGROUND & DISCUSSION. In FY 2000 -2001, the City Council approved entering Into an agreement with Wittman Enterprises to perform paramedic - billing services Since the agreement with Wittman is based on a percentage of net collections and the annual amount ATTACHED SUPPORTING DOCUMENTS: r Scope of services for consultants to be used in FY 2001 -2002 FISCAL IMPACT' Operating Budget: $16,000 Amount Requested. $16,000 Account Number: 001 - 400 - 2501 -6214 Project Phase: Authorize issuance of FY 2001 -2002 blanket purchase order to Wittman Enterprises Appropriation required: No ORIGINATED: DATE: 1�u /-4,xn� g It L /0/ Bret Plumlee, Finance Director REVIEWED Y. DATE: -2 Mary trenn, City Manager 12 9/12/01 11:13 AM 1,55 BACKGROUND & DISCUSSION (CONTD ): budgeted exceeds $10,000, staff is requesting approval for the Risk Manager /Purchasing Agent to issue a FY 2001 -2002 blanket purchase order to Wittman Enterprises in an amount not to exceed the FY 2001 -2002 budgeted amount of $16,000 9/6/01 1 03 PM 056 WITTMAN ENTERPRISES 21 Blue Sky Court, Suite A, Sacramento, CA 95828 (916) 381 -6552 (800) 772 -6552 CITY OF EL SEGUNDDO AMBULANCE SERVICE Exhibit A -1 I. Private BiIIm2 Wittman Enterprises to prepare all invoices and follow -up mailings Initial invoicing with both English and Spanish instructions will be on 8X11 billmgs and will be placed in envelopes, sealed and mailed, postage prepaid Initial invoicing occurs within three (3) days of receipt of transport tickets Toll Free 800 telephone number provided to patients An initial telephone call will also be made at this time to elicit any insurance information from the patient or patient's family If we receive no answer on this call, Wittman's will send an inquiry letter in addition to the initial invoice The standard bill schedule is as follows Private Bill Schedule I Invoice Immediately 2. Statement 30 days 3 Past Due 20 days 4 Final Demand 10 days H. Medicare, Medi -Cal, Medi -Medi Wittman Enterprises to prepare all invoices and electronically convey to Medicare and Medi -Cal fiscal intermediaries All secondary and coinsurance billing minsferred to the appropriate secondary pay source and promptly billed to that source. M. Workers' Compensation and Private Insurance Wittman Enterprises to bill private insurance, supplemental insurance, secondary insurance and Workers' Compensation billed according to specific requirements. Electronic billing of insurance companies is performed where appropriate. Any correspondence for additional information or follow up necessary to secure insurance payments will be performed by Wittman Enterprises 1 f 5 IV. Delinquent Claim Handling Patients with claims aging over 45 days will be contacted by telephone for payment arrangements Telephone follow up will continue until payment in full is received or account is dismissed b} the City of El Segundo to an outside collection agency Wittman Enterprises will utilize installment billing as allowed by by the City of El Segundo in cases of financial hardship V. Receipts Processing Wittman Enterprises will receive direct payment, posting and depositing cash receipts within one (1) day of receipt Bank deposit receipt will be faxed to by the City of El Segundo Wittman Enterprises shall have no access to the proceeds of the receipts All funds are under the exclusive control of by the City of El Segundo or Wittman Enterprises will receive copies of payments deposited by the City of El Segundo and post those payments to the correct patient account within one (1) day of receipt VI. Reports Monthly, Wittman Enterprises will perform accurate month end close procedures which will result in the following reports. Monthly Ticket Survey Monthly Sales Journal Monthly Cash Receipts Journal Monthly Receivables Aging Management A/R Analysis Statistical Reports customized to client needs VII. Provider Responsibilities • Submit necessary transport information, including pay source information and patient condition, to Wittman Enterprises for billing purposes • Forward to Wittman Enterprises all necessary information relating to patient transports services, payments and patient eligibility • Notify Wittman Enterprises of any accounts that require special attention • Obtain signature of patient or guardian • Provide patient's Social Security Number VIII. Source Documents Wittman Enterprises will retain all source documents including attachments for six (6) years When service contracted is termiriated, all source documents are returned to City. 2 5F 2772 CITY OF EL SEGUNDDO AMBULANCE SERVICE Exhibit B -1 IX. Fees A Percentage of Net Collections 65% B Monthly reports Included i i,!; (I EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE: September 18, 2001 AGENDA HEADING' Consent Agenda Award contract to Southland Construction for Eucalyptus Drive curb and sidewalk — Approved Capital Improvement Project - Project No PW 01 -10 (contract amount = $29,721 00) RECOMMENDED COUNCIL ACTION. Award contract to the lowest responsible bidder, Southland Construction, in the amount of $29,721 00. 2 Authorize the City Manager to execute the standard Public Works contract after approval as to form by the City Attorney BACKGROUND AND DISCUSSION: On August 7, 2001, the City Council adopted plans and specifications for Eucalyptus Drive curb and sidewalk and authorized staff to advertise the project for receipt of construction bids Based on the bid opening on September 4, 2001, staff recommends award of contract to the low bidder, Southland Construction, in the amount of $29,721.00. ATTACHED SUPPORTING DOCUMENTS 1 Bid results 2 Project vicinity map FISCAL IMPACT. Capital Improvement Program. Amount Requested- Account Number, Project Phase Appropriation Required: $40,00000 $29,721.00 106 -400- 8203 -8486 Award of contract No ORIGINATED BY- - Date• SEP 101001 Anrlrpc Rantmmarin rhrprtnr of PI Ihhr 1A /nr4e REVIEWED BY Date: g/'/1 COUNCIL 091SE"EMBER 1S 02 (Mm y 09/10/01 100 PM) • v 060 EUCALYPTUS DRIVE CURB AND SIDEWALK PROJECT NO. PW 01 -10 BID RESULTS Southland Construction $29,721.00 Damon Construction Pacific Construction PK Construction Civil Works Corporation EBS, Inc Nobest, Inc $32,195.00 $33,02800 $33,731 00 $34,643.50 $35,403.00 $43,893.00 COUNCIL 09GSEPTEMBER 19 02 )WAM6 y 09110/01 190 P M ) 061 m W �A1NOo7 S3139N♦ Sol W W 0 >• 2 �i Y�li m ( .nli N r ' 1lwY 6 � ~ I � T Y = I J < J Y < C O CC W � i s _f e m J Y t31�ArYt W � AtM 8i!!IL 0 z < W V is U9i N 0 J A rr Q J , V w m V p < N la 4m 0 J O H I��jllp t L. 1L u V ^ o pF 3011 9NYOALASN !O A117 S 9 � OI= �F A A 1 0 W r N • I MIt° M 1" YYH S W < W m SCSI m z < < m wyi - z t.anvufc = N Y ..tlY.l MHY SLl m x $ rnwnl\ w. wla G �• p1Y ® Lf .Y{l.1M$I. r "Baum. 100 • li ppv : tLLl)fmM � Z< twHYYnaa � Nr wwY v O It .afYO ! we al1Yw -a ss .aww C 91ImYY u wYnt1 L Yal.lf C - lL Ywt y 1 Mvvm1I ]Y t1wm1 < O 1-41 u tYY, 9Y )MLMi1i ss .w3Y 3B r= ss YYY1fYi Y G � �` 1f YMSYt ^ V Ra=e w9 +' ��BB ii alt• ��'i • t` u awowxaY t y + 4q e• Ci \Y•`!•o J� fflB u n.oml 388 as JE3 , li %W tllm twill O O ❑� . • IZ li 11)YJ11M \ ,� ` W •!. \ LL N 1 4D H.. O J pE`E9 W 'N n `pS e A d a LL Z O 4 u W O{ f v Y Q 0 Q A A 1 0 W r N • I EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE: September 18, 2001 AGENDA HEADING Consent Agenda Refurbishment of two (2) racquetball courts in Recreation Park - Approved Capital Improvement Project— Project No PW 01 -08 RECOMMENDED COUNCIL ACTION Reject the single bid received from Decknte Company for $58,400 00 BACKGROUND AND DISCUSSION On July 17, 2001, the City Council adopted plans and specifications and authorized staff to advertise the project for construction bids Four (4) bidders had received the plans, however no one attended the pre -bid fob walk scheduled on August 15, 2001 Subsequently, on August 28, 2001, the City Clerk received and opened a single bid from Deckrite Company for $58,400.00 (Additional discussion attached) ATTACHED SUPPORTING DOCUMENTS FISCAL IMPACT. None Capital Improvement Project- Amount Requested: Account Number: Project Phase. Appropriation Required. $20,00000 301 -400- 8202 -8481 No ORIGINATED BY: _ Date: SEP 10 2001 A_A�.... Q....i.. —w -.� T. -..1.- �211..L1._ lAl__L_ REVIEWED BY Date: Mary Strenn. Citv "- COUNCIL MSEFTEMBER 11101 (Mop y ()WI O 01 100 PM) 14 063 ADDITIONAL DISCUSSION The budgeted amount for this project is $20,000.00. Discussions with the prospective bidders indicated that there was a general lack of interest in this project due to various work disciplines involved (waterproofing, painting, flooring, etc ) for a relatively small project This project was more attractive to smaller contractors who were unable to bid on the project in compliance with the public works contract regulations The Recreation and Parks Department has reviewed the low bid received and is of the opinion that the refurbishment work can be broken down into several maintenance work components, which can be accomplished through staff effort and with small outside contract services within the budgeted amount Staff recommends rejecting the single bid received from Decknte Company PW -COUNCIL 091BEPTEMBER 1001 (Mw y 09/10/01 1 GOP M) 064 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE: September 18, 2001 AGENDA HEADING- Consent Agenda Methodology in effectuating cost savings while contracting out projects - No Fiscal Impact RECOMMENDED COUNCIL ACTION. Receive and file BACKGROUND AND DISCUSSION At the September 4, 2001, Council meeting, the Council report requesting proposals to retain professional services for various public works projects was approved A question was asked inquiring on the steps used to maximize the use of funds by co- joining projects to effectuate cost savings. (Additional discussion attached.......) ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT No Fiscal Impact Capital Improvement Project Operating Budget: Amount Requested. Account Number: Project Phase: Appropriation Required- ORIGINATED BY• / C1 REVIEWED BY: Date* SEP 10 2011 PW- COUNCIL 09MSEPTEMBER 19 05 (MoM y 09 /10MI 7 00 P M ) 15 1155 ADDITIONAL DISCUSSION When possible, the purchasing of similar types of equipment is made Also, when projects of a similar nature are to be designed, projects are grouped together. Recently, an engineering design firm was awarded a design contract for three (3) sewer pump stations This process produced some savings while at the same time will provide a uniformity to the design and operation of the pump stations. The report adopted contained the purchase and installation of the Library and the Police Department HVAC systems Both of these projects will be done as one (1) project for cost savings Most of the other projects are unique and do not lend themselves to groupings, except for the design of sewer pump stations 1, 9 and 12. When the projects are processed, a multiple design contact may be issued As far as purchasing pumps and equipment for pump stations, the manufacturers have informed us that there are drawbacks in ordering them at one time. Some of the comments received are this industry does not provide discounts on multiple orders since most pumps are special ordered for each situation; the warranty for each pump begins upon date of purchase and it would be very difficult to coordinate installation, testing and acceptance of multiple pumps at various locations; lastly, if the City were to purchase the pumps, contractor issues could arise since the contractor would not be responsible for the pumps In the award of contracts, staff will seek to obtain the most economical methods both in the purchase of equipment and in the consultant contracting. PW- COUNCIL 09BISEPTEMBER 1B 05 (Ab y 0910/01 1 00 P M ( 11W. EL SEGUNDO CITY COUNCIL MEETING DATE September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION: Adopt plans and specifications for the Rehabilitation of Sanitary Sewer Pump Station No 6 — Project No PW 01 -12 - Approved Capital Improvement Project — (estimated cost = $397,635.00) RECOMMENDED COUNCIL ACTION: Adopt plans and specifications and authorize staff to advertise the project for receipt of construction bids BACKGROUND AND DISCUSSION: The fiscal year 2000 -2001 Capital Improvement Program includes refurbishment of Sewer Pump Station No 6 This station is located below street level at 1465 East Palm Avenue Pump Station No 6 serves the general area bordered by Oak and Elm Avenues, and California and Washington Streets. (Additional discussion continues on the next page ATTACHED SUPPORTING DOCUMENTS Location map W &W-11 a11TA LJ_Cei9 Capital Improvement Project $577,40600 Amount Requested: $397,63500 Account Number 301 -400- 8204 -8468 Project Phase- Adoption of plans and specification Appropriation Required* No ORIGINATED BY � Date. -�' SEP 10 7001 PW- COUNCIL OMSEPTEMBER 1803 (Monday 09 /10101 1 00 P M) • V 067 ADDITIONAL BACKGROUND AND DISCUSSION: The pump station was built in 1953 and refurbished in 1981. Generally, sewer pump stations need refurbishment every ten (10) years beyond which they become unreliable and need frequent maintenance. This station has been repaired several times to keep it operational and is now in need of complete refurbishment, since replacement parts are no longer available The consultant's total estimated cost of the project, including costs for the project manager and construction contingencies, is $397,635.00 The scope of the proposed refurbishment includes sealing of the wet well, replacement of all pump and electrical controls, and other miscellaneous improvements PW- COUNCIL 09\SEPTEMBER 1803 (Monday 09/10/01 1 00 P M ) h67R W Y J IA1Nn00 53139Nf 501 a F Z i� eAj• N Fz W u z 0 O r V � s 1111 awl __� =u+P+• 4u �w `ES � •NpE N = `0% e ^ to of 7NVoN1A1•N 10 A117 ftft GD710 M•I hP a u MMIIN n u a.fan,i u YOaNIPtM Ss TM ++ St .+�wYnn at •e•aYo at NIa•aa ,a �01t•YM as Ol.,NM At table, u +YYa's L YYIY is YOeIIYt ^ MLv PFMMMn• 1s IITONs as a.." u an"Noom IS •YO z at BInYYu li .YI1Ww ss tatY .Pe, at "Zwv P r. r V � W V W 0 V t a ^Coal Sal e < P Li I All lYM 2 M L W ~ o � n ¢ 3 j < z J 4 r a � Y x a _ x z P i _H C I•u LP IM11. IiIMkV W � � AM CidM u z � v is u,at N 0 J V A+ Ijaw nr- N Fz W u z 0 O r V � s 1111 awl __� =u+P+• 4u �w `ES � •NpE N = `0% e ^ to of 7NVoN1A1•N 10 A117 ftft GD710 M•I hP a u MMIIN n u a.fan,i u YOaNIPtM Ss TM ++ St .+�wYnn at •e•aYo at NIa•aa ,a �01t•YM as Ol.,NM At table, u +YYa's L YYIY is YOeIIYt ^ MLv PFMMMn• 1s IITONs as a.." u an"Noom IS •YO z at BInYYu li .YI1Ww ss tatY .Pe, at "Zwv P r. r V � W V W 0 V t a ^Coal Sal e < P Li I n� �w N � • n n a Q i a Y• b 2 W O 1 • All lYM 2 M W m 2 < a e x _ x .aaalnut < i ,M All C,IP C I•u LP IM11. .YliYIY w I1IM IID ]IPT. V A+ Ijaw s oY Amom,a 11% a "Vls n� �w N � • n n a Q i a Y• b 2 W O 1 • EL SEGUNDO CITY COUNCIL MEETING DATE September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calend Examination plan for the Personnel Merit System lob classification of Executive Assistant RECOMMENDED COUNCIL ACTION. Approve the Examination Plan INTRODUCTION AND BACKGROUND: Chapter 2.28.080 of the El Segundo Municipal Code, entitled "Administration and Personnel', provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System fob classifications DISCUSSION -REFER TO ATTACHMENT- ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT* (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No ORIGINJLWD, Date: September 10, 2001 Date. ACTION agenda 3]8 711OZ 17 len DISCUSSION The Human Resources Department has initiated the recruitment, testing and selection process for the job classification of Executive Assistant It is recommended that the City Council approve the examination plan that contains the following examination techniques and weights for each portion of the examination, Executive Assistant Structured, Technical Oral Interview (Open- Competitive) Weighted 100% 070 EL SEGUNDO CITY COUNCIL MEETING DATE: September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Calendar AGENDA DESCRIPTION* Proposed revisions to the class specification for the job classification of Accounting Technician RECOMMENDED COUNCIL ACTION: Approve the revised class specification BACKGROUND & DISCUSSION: At it's September 4, 2001 meeting, the City Council received and filed the Risk Management Organizational Study and approved the adhoc subcommittee recommendation to utilize the services of an existing staff member (Purchasing Agent) to handle administrative risk management duties and use a contracted Risk Manager to assist the City in specific areas of risk management such as coverage analysis, risk financing decisions, and safety program oversight - continued on next page - ATTACHED SUPPORTING DOCUMENTS: Revised Accounting Technician Class Specification FISCAL IMPACT- Operating Budget. Amount Requested Account Number- Project Phase Appropriation Required Agenda379 ■ - � 11j l Page 2 The City's current Purchasing Agent would be reclassified to Risk Manager /Purchasing Agent and would be responsible for administering the remaining aspects of the Risk Management program The position reports to the Director of Administrative Services. Additionally, the Department's currently vacant Accounting Technician position would be charged with the responsibility of supporting both purchasing and risk management functions, and as time allows, performing technical, subprofessional accounting duties in support of Department programs and activities The attached class specification has been revised to reflect the addition of risk management and purchasing related duties and responsibilities The City Employees Association (CEA) has reviewed the class specification The current salary range for Accounting Technician will remain the same Subsequent to City Council approval of the revised class specification, Human Resources staff will immediately initiate the recruitment, testing and selection process necessary to fill the vacant Accounting Technician position. 072 City of El Segundo, CA Job Description Job Code: 312 ACCOUNTING TECHNICIAN Definition: Under general supervision, performs a variety of specialized, technical and paraprofessional work in support of the City's Risk Management and Purchasing program; performs a variety of specialized, technical, and paraprofessional accounting work in the preparation, review and maintenance of financial and statistical records, and may provide technical accounting support for a City department, function or program. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positrons in this class Characteristic Duties and Responsibilities: Performs a variety of specialized, technical, administrative and paraprofessional work in support of the City's Risk Management Program, including risk identification, risk financing, loss prevention, claims management, coverage analysis and safety program administration. Performs a variety of specialized, technical, administrative and paraprofessional work in support of the City's centralized purchasing program for material, equipment, supplies and services. Researches and provides accounting- related information concerning a designated City department, function or program, maintains records and documentation of designated activities such as charges, penalties, delinquent notices, usage, service orders and the like, evaluates records and reports and initiates appropriate course of action Compiles and records fiscal and statistical data, prepares statistical reports, correspondence and related documents, posts, adjusts and reconciles designated accounts and balances; processes time sheets and payroll information, prepares reports of financial activities and transactions Provides information and assistance to other departments and to the public regarding department, function or program accounting- related and other operating policies and procedures, gathers, abstracts and explains or interprets technical data and rules and regulations Reviews claims, warrants, computer source documents and other records for accuracy, codes and otherwise prepares documents for further processing; verifies and prepares invoices, billings, purchase orders, vouchers, warrants, statements and the like for disposition. Collects money for a variety of accounts and calculates payments according to formulas. PSPC 1 10/99 n 7 3 Accounting Technician Provides direct or backup administrative support to the work unit in preparing correspondence, standard forms, charts and reports, responds to inquiries from other City employees and the public regarding procedures, processes or departmental activities Knowledge, Skills and Other Characteristics: Knowledge or risk management and asset protection programs. Knowledge of principles and practices of purchasing and mventory control. Knowledge of recordkeepmg methods related to the risk management and purchasing function. Knowledge of City policies and procedures involved in the preparation and processing of fiscal records Knowledge of procedures, methods and office equipment/computer programs used in risk management, purchasing and financial transactions and record keeping Knowledge of general office support practices and procedures Knowledge of a variety of computer software, including work processing, database, and spreadsheet applications Knowledge of records processing and maintenance procedures and systems. Skill performing a variety of specialized, technical and paraprofessional work in support of the City's risk management and centralized purchasing program. Skill operating a variety of office equipment, including calculator, typewriter and computer /data terminal Skill analyzing and resolving unusual situations involved in risk management, purchasing, fiscal, financial and statistical record keeping systems Skill making arithmetical calculations quickly and accurately Skill performing technical- related financial record keeping work Skill applying and detecting errors in specific segments of a record keeping system Skill communicating effectively both orally and in writing Skill establishing and maintaining effective working relationships with other department staff, other City employees and the public Working Conditions: Typical office environment Licensing /Certification Requirements: None Minimum Oualifications: Graduation from high school or equivalent, and completion of college level coursework in accounting, bookkeeping or finance, and three (3) years of accounting, risk management, purchasing or related experience in the maintenance of financial and statistical records; or an equivalent combination of education and experience. At least two years of experience must be in risk management and purchasing, preferably including public sector experience. PSPC 2 10/99 074 EL SEGUNDO CITY COUNCIL MEETING DATE: September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION, Request by Global ParaTransit, Inc , dba Yellow Top Taxi to obtain a business license permit to operate (pick -up fares) in the City of El Segundo RECOMMENDED COUNCIL ACTION Approval of application for a City of El Segundo Business License BACKGROUND & DISCUSSION. Global ParaTransit, Inc., dba Yellow Top Taxi complies with the standards as prescribed by the City Municipal Code and has been approved by the Traffic Authority Per the El Segundo Municipal Cade 4-4-1113, the Traffic Authority may waive the requirement for vehicle permits if the vehicles are duly licensed in another -City within Los Angeles County A further waiver of section 4-4 -8 (age of fleet, three years old or less) of the Municipal Code is recommended as taxi companies with existing licenses in El Segundo are not required to comply with this standard Global ParaTransit currently is licensed locally in Redondo Beach and Lawndale Based on the information provided by the applicant and review by the Traffic Authority (Chief of Police), staff recommends Global ParaTransit dba Yellow Top Taxi be granted a license to operate in the City of E1 Segundo ATTACHED SUPPORTING DOCUMENTS Traffic Authority Recommendation and Addendum to Application ORIGINATED. DATE: September 7, 2001 Jack Wayt, Chief of Police REVIEWED BY: alVl rynn, City Manager 9/12/01 10 15 AM 19 075 City of El Segundo Inter - Departmental Correspondence September 7, 2001 To: Jack Wayt, Chief of Police (through channels) From: Roger Stephenson, Sergeant Subject: Taxi Cab License Application Global ParaTransit On May 25, 2001, Global ParaTransit, Inc dba Yellow Top Taxi submitted an application for a business license permit As part of the process, as dictated by the City of El Segundo Municipal Code, I conducted an inspection of several of the applicant's vehicles and reviewed documents submitted that relate to insurance and current operations The application indicated the company would be operating approximately 50 cabs, 40 cars and 10 vans suitable for use by the disabled I requested that five vehicles respond to ESPD for a physical inspection The inspection was conducted on June 12th and as a result, several violations were noted, namely rates were not posted nor were driver information cards displayed. Mechanically, the vehicles were sound and all of the drivers possessed valid licenses The taximeters were properly scaled and had current calibration information displayed Based on the inspection, the initial application for a business license was rejected for non- compliance of several sections contained within the Municipal Code The owners of the company were advised of the denial of the license request in early August Subsequent conversations with company President, Reza Nasrollahy, resulted in the re- scheduling of an inspection to verify the previously noted violations had been corrected On August 29`h, five vehicles were inspected and all were in compliance with the Municipal Code It should be noted that one of the requirements contained within the Code suggests the age of the fleet be no more that three years old (4 -4 -8 ESMC) The applicant's fleet does not comply with this requirement, however, current cab companies licensed in El Segundo also operate fleets containing non - compliant vehicles Therefore, I believe this requirement should be waived as a condition of the license being granted Recommendation: Based on the information provided by the applicant, fleet inspection, and review'of documents, I recommend that Global ParaTransit Inc , dba Yellow Top Taxi be issued a business license 9` n7F; Addendum to Application for Taxicab business permit for the City of El Segundo Global Paratransit Inc , doing business as Yellow Top Taxi, is proposing to operate its taxicabs in the City of El Segundo to further the availability of transportation services to the residents of El Segundo who are most in need of such services Currently Global Paratransit, Inc operates the Access Services Program in El Segundo Global Paratransit. Inc currently provides transportation service to residents and others in the CttN through the Access Services Program The Access Services Program provides social services transportation to severely disabled persons ehgible for services mandated bN the Americans with Disabilities Act of 1990 This service is provided under the regulations of the U S Department of Transportation consistent with the paratransit plan approved by the 37 public Los Angeles County transit operators, the Los Angeles Count% Metropolitan Transportation Authority and the Federal Transit Administration The service is governed by extensive federal regulations which specify maximum fare, response time and a variety of other service parameters Access Services Incorporated (ASI) is a non profit public benefit corporation chartered to improve the quality and effectiveness of transportation services to elderly and disabled in Los Angeles County through coordination of transportation services with social service agencies and other charitable organizations ASI is governed by a five member board of directors appointed by the Mayor of Los Angeles, the Board of Supervisors of Los Angeles County, the Transportation Corridor Representatives of the Los Angeles Count) Cin Selection Committee and the 37 Cities and transit agencies which operate public transit in Los Angeles County ASI is also the Consolidated Transportation Services Agenci of Los Angeles County(CTSA), a state mandated local agency created under the auspices of Government Codes 15950 to 15986 inclusive Under these statutes. ASI is empowered to claim public funds and to operate or contract for the operation of social services and community transportation services such as City of El Segundo taxicab services ASI contracts with a number of private companies to provide its transportation services.One of these companies is Global Paratransit, Inc. Global Paratransit was selected for this transportation services because of its extensive experience and knowledge of transportation needs in local jurisdictions such as the City of El Segundo. Currently Global Paratransit averages over 100 calls per day in the City of El Segundo The manager and principle owner of Global Paratransit, also doing business as Yellow Top Taxi, is Reza Nasrollahy Mr Nasrollahy is a nationally recognized owner and operator of transit services including taxicabs He has over 17 years experience in Los Angeles County in the transit business and has received numerous accolades from local officials for his effective taxicab services and attention to local requirements and details n7.. Since Global Paratranstt is in the city of El Segundo, knows the commumn. its residents and its businesses, with its Access Services fleet, thev can meet those additional transportation needs and provide quick efficient service for El Segundo businesses and residents In addition, with the crowing Rosecrans corridor. the need for additional taxi service in El Segundo is evident Based on over 30 vears experience in the transportation and taw business. the more taxicabs that are available to City residents the more thev will use the service Residents often will not call a cab because they don t want to wait for a long period for it to arrive Consequently they don't call a cab eventhough they need to get to medical, shopping school etc If additional cabs are made available in the City these city residents will be better able to avail themselves of the service 411 Global Paratranstt vehicles are owned by Global Paratransit, nine of the vehicles. dedicated to the taxicab fleet are wheelchair accessible and all vehicles are subject to extensive service schedules Every vehicle is checked each day by road supervisors and/or office management and are fully serviced every 3.000 miles Ever% Global Paratransn driver is required to have 60 hours of company training This training includes 8 hours of sensitivity training with particular attention to semors needs and persons with disabilities Global Paratranstt is requesting permits for 50 vehicles (See attached listing of vehicles) The color scheme on all vehicles will be vellow with white trim. with the words YELLO" TOP TAXI on the sides with black lettering .411 velucles will have a Centrodyne Silent 610 taximeter installed and permitted by the County of Los Angeles Weights and Measures Department The rates and fares will be the same as authorized in the City of Los Angeles Those rates are $1 90 -flag, $I 80 -per mile n7R EL SEGUNDO CITY COUNCIL MEETING DATE' September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING. New Business AGENDA DESCRIPTION Introduction of an Ordinance repealing Chapter 9 of Title 1, Campaign Contributions from the El Segundo Municipal Code. RECOMMENDED COUNCIL ACTION' 1 Discussion 2 Introduce Ordinance and waive first reading 3 Other Possible Action BACKGROUND & DISCUSSION: In November 2000, California voters approved Proposition 34, which revises California law regarding political campaigns for state and local elective offices and ballot propositions Proposition 34 was designed, in part, to correct deficiencies courts found in Proposition 208 which was adopted in 1996. In light of Proposition 34 and the shortcomings in Proposition 208, it is doubtful whether the City's restrictions on campaign contributions may be enforced (continued) ATTACHED SUPPORTING DOCUMENTS. Chapter 9 of Title 1 to the El Segundo Municipal Code Proposed Ordinance FISCAL IMPACT N/A Operating Budget Amount Requested Account Number. Project Phase Appropriation required- BY. ;n City Manager DATE: DATE. �O� C IJ 1179 BACKGROUND & DISCUSSION (CONTINUED): In 1990 and 1997, the City Council adopted ordinances that established campaign contribution requirements for local elections (Ordinance No 1146, adopted January 16, 1990, Ordinance No 1278, adopted October 21, 1997) Among other things, these ordinances (1) required candidates to disclose anonymous donors who contributed more than $100 to a campaign; (2) established voluntary spending caps for candidates, and (3) created deadlines for filing documents required under the Political Reform Act ( "PRA ") These requirements are codified in Chapter 9 to Title 1 of the El Segundo Municipal Code ( "ESMC ") entitled Campaign Contributions and consisting of §§ 1 -9 -1 to 1- 9-7 The creation of El Segundo's voluntary expenditure limits originated from Proposition 208, which was approved by the voters in 1996 That initiative generally imposed a $100 per person limit upon contributions given to local candidates This contribution limit was raised to $250 per person when a local candidate voluntarily accepted maximum spending limits established by local ordinance Such voluntary expenditure caps could not exceed a monetary total amount equal to $1 per resident within a local jurisdiction. ESMC § 1- 9-4(D) establishes a voluntary expenditure limit of 50¢ per resident amounting to a total cap of $7611 50 The constitutionality of Proposition 208 was soon challenged. After an initial trial in 1998, the federal district court enjoined the Fair Political Practices Commission ( "FPPC ") from enforcing Proposition 208. Following an appeal to the 9th Circuit Court of Appeal, the case was returned to the trial court for a second trial. Before the court could render a decision, however, the voters passed Proposition 34 in November 2000 Proposition 34 repealed nearly all of Proposition 208 and the federal district court permanently enjoined the FPPC from enforcing two remaining provisions on May 8, 2001 As a result, ESMC § 1 -9-4 now appears to be irrelevant- while Proposition 208 imposed different contribution limitations depending on whether a candidate accepted spending caps, Proposition 34 does not impose any contribution limit. Consequently, candidates do not have any incentive to accept voluntary spending limits The ESMC also appears to conflict with State law with regard to anonymous contributions In summary, the ESMC prohibits anonymous contributions of $100 or more by any one donor and candidate from accepting anonymous donations totaling $1000 or more, requires a candidate to maintain a list of anonymous donors, and mandates that prohibited donations received by a candidate be paid to the City's General Fund (ESMC § 1- 9- 1(B).) :1 Under State law, however, "[a]n anonymous contribution of one hundred dollars ($100) or more shall not be kept by the intended recipient but instead shall be promptly paid to the Secretary of State for deposit in the General Fund of the state." (Gov't. Code § 84304.) Accordingly, the ESMC's requirement that such funds be deposited in the City's General Fund appears to be invalid and should be repealed The Council does have the option of retaining the $1,000 anonymous contributions limit and the additional deadlines for filing requirement of Campaign contributions If Council chooses to do so, staff will revise the Ordinance and return to Council for Introduction and first reading at the October 2, 2001 meeting 1 Q I 1 -9 -1 CAMPAIGN CONTRIBUTIONS SECTION 1 -9 -1 Definitions, Limitations, Disclosures 1 -9 -2 Liberal Interpretation 1 -9 -3 Enforcement Authority 1 -9 -4 Establishment Of Voluntary Expenditure Limits 1 -9 -5 Filing Deadlines 1 -9 -6 Civil Actions 1 -9 -7 Penalties 1 -9 -1 DEFINITIONS; LIMITATIONS; DISCLOSURES: A Definitions, CONTRIBUTION 1 For the purposes of this Section, "contribution" shall mean a payment, loans and extensions of credit (other than those made by financial institu- tions), a payment of a loan from a financial institution by a third party, or an enforceable promise to make a payment, except to the extent that full and adequate consideration is re- ceived, unless it is clear from the surrounding circumstances that it is not made for political purposes. An expenditure made at the behest of a candidate, committee, or elected offi- cer is a contribution to the candidate, committee, or elected officer, unless full and adequate consideration is received for making the expenditure. 1 -9 -1 2 The term "contribution" shall in- clude the purchase of tickets for events such as dinners, luncheons, rallies, and similar fund - raising events, the granting of discounts or rebates not extended to the public generally or the granting of discounts or rebates by television and radio stations and newspapers not extended on an equal basis to all candidates for the same office; and the payment of compensa- tion by any person for the personal services or expenses of any other person if such services are rendered or expenses incurred on behalf of a candidate or committee without the payment of full and adequate consid- eration. 3 The term "contribution" shall further include any transfer of anything of value received by a committee from another committee. The term "contri- bution" shall not include amounts received pursuant to an enforceable promise to the extent such amounts have been previously reported as contribution However, the fact that such amounts have been received shall be indicated in the appropriate campaign statement. 4 Notwithstanding the foregoing defi- nition of "contribution ", the term shall not include volunteer personal servic- es or payments made by any individu- al for his own travel expenses if such payments are made voluntarily without any understanding or agreement that City of El Segundo 082 1 -9 -1 0 they shall be directly or indirectly repaid to him PERSON For the purpose of this Section, "person" shall mean an indi- vtdual, proprietorship, firm, partner- ship, joint venture, syndicate, busi- ness trust, company, corporation, association, or committee Anonymous Contributions By Individu- als 1 No person shall make, and no can- didate or committee shall solicit or accept, any anonymous contribution which will cause the total amount of anonymous contributions by such person. with respect to a single elec- tion to be one hundred dollars ($100 00) or more A list of all amounts, names and addresses of anonymous contributors must be maintained and be available for review by the City Treasurer within twenty four (24) hours after said request is made 2 Any anonymous contribution of one hundred dollars ($100.00) or more shall not be kept by the intended re- cipient Instead after receipt of notice by certified mail or personal delivery to the candidate and contributor sent by the City Clerk or his designee, within three (3) days from such notice of violation of this Section any amount in excess of this limit shall be prompt- ly paid to the Treasurer of the City for deposit in the General Fund of the City to be used for the purpose of defraying the costs of election borne by the City and shall not be used to benefit any candidate or committee 1 Gov C § 81000 et seq 1 -9 -3 C Total Anonymous Contributions Total anonymous contributions to a candi- date or committee which exceed in the aggregate one thousand dollars ($1,000.00) with respect to a single election shall not be used by the can- didate or the committee of the candi- date for whom they were intended. After receipt or notice by certified mail or personal delivery to the candidate and contributor sent by the City Clerk or his designee, within three (3) days from such notice of violation of this Section, total anonymous contribu- tions exceeding one thousand dollars ($1,000 00) shall be placed in the General Fund of the City, and shall be earmarked and used for the purpose of defraying the costs of elections borne by the City and shall not be used to benefit any candidate or com- mittee. (Ord 1278, 10 -21 -1997) 1 -9 -2 LIBERAL INTERPRETATION: The provisions of this Chapter shall be construed liberally in order to ac- complish the purposes of this Chapter To the extent any provision of this Chapter is superseded by, or in conflict with State or Federal law, including without limitation, the Political Reform Act', as amended from time to time, such shall not affect any other provision hereof (Ord. 1278, 10 -21 -1997) 1 -9 -3 ENFORCEMENT AUTHORITY: For the purpose of this Chapter, "enforcement authority" shall mean the District Attorney of the County and /or the Attorney General of the State for all civil and criminal enforcement (Ord 1278, 10 -21 -1997) City of El Segundo i � 1 -9 -4 1 -9 -4 F1 3 W 7 ESTABLISHMENT OF VOLUN- TARY EXPENDITURE LIMITS: On November 5, 1996, the voters of the State adopted Proposition 208 Proposition 208 expressly authorizes local jurisdictions to establish volun- tary expenditure ceilings for candi- dates and controlled committees of such candidates for elective office not to exceed one dollar ($1 00) per resi- dent for each election in the jurisdic- tion in which the candidate is seeking elective office Based upon the 1990 Federal census data, the resident population of El Segundo is 15,223 It is in the best interests of the City to establish a voluntary expenditure ceiling -for all Municipal elections held in the City, in that such a ceiling could minimize the potentially corrupting influence and appearance of corrup- tion caused by excessive contributions and expenditures in campaigns by providing a reasonable spending limit for candidates A voluntary expenditure ceiling may also allow candidates and officehold- ers to spend a lesser proportion of their time on fundraising and a greater proportion of time communicating issues of importance to voters and constituents Pursuant to California Government Code section 85400, the voluntary expenditure ceding for each Municipal election held in the City shall be fifty cents ($0 50) and shall apply both to candidates and controlled committees of such candidates running for office (Ord 1278, 10 -21 -1997) 1 -9 -7 1 -9 -5 FILING DEADLINES: A A final pre - election filing of updated versions of all documents required by the Political Reform Act and this Chapter shall be filed and received by the City Clerk by twelve o'clock (12:00) noon on the final Friday before the election and shall reflect all actual and anticipated expenditures and contributions through the date of the election. B. A final post - election filing of all docu- ments required by the Political Reform Act and this Chapter must be received by the City Clerk by twelve o'clock (12 00) noon on the third day after the election which shall reflect all actual expenditures and contributions through the date of the election (Ord 1278, 10 -21 -1997) 1 -9 -6. CIVIL ACTIONS: The court may award to a plaintiff or defendant, other than an agency, who prevails in any action brought under this Chapter his costs of litigation, including reasonable attorney fees (Ord 1278, 10 -21 -1997) 1 -9 -7 PENALTIES: All penalties pre- scribed by the Political Reform Act of 1974 shall apply to the provisions of this Chapter and shall be mandatory (Ord 1278, 10 -21 -1997) City of El Segundo () RA ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, REPEALING CHAPTER 9 IN TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE ENTITLED "CAMPAIGN CONTRIBUTIONS." The city council of the city of El Segundo does ordain as follows SECTION 1 The city council finds as follows A The ability to contribute time and money to local political campaigns is a legitimate and important means of participating in the political process B Large monetary contributions, however, may give at least the appearance that candidates for elective office may be unduly influenced through financial means C It is in the public interest that the City have a means by which all persons within the community have a fair and equitable opportunity to participate in local government whether by elected office or through other means D To assist with the goal of providing an even playing field to all candidates seeking elective office, and to engender public trust in the political process, the City Council enacted regulations for campaign contributions Specifically, the City Council enacted Ordinance No 1146, adopted January 16, 1990, and Ordinance No 1278, adopted October 21, 1997, which added Chapter 9 to Title 1 of the El Segundo Municipal Code ( "ESMC ") entitled Campaign Contributions and consisting of §§ 1 -9 -1 to 1 -9 -7 E In general, Chapter 9 required candidates to disclose the source of campaign contributions when the amounts of such contributions exceeded a voluntary cap F In 1996 and 2000, the California electorate approved two propositions that implemented regulations for campaign contributions on a statewide basis Proposition 208, enacted in 1996, was challenged and has been partially invalidated, Proposition 34, enacted in 2000, was designed, in part, to cure the deficiencies in Proposition 208 and became effective in January 2001 G Because of these two Propositions, the City Council believes that ESMC §§ 1 -9 -1 to 1 -9 -7 may either be preempted or rendered irrelevant by California law Pagel of 3 [ORDINANCE NO CAMPAIGN CONTRIBUTIONS REPEALED nR5 H Nothing in this Ordinance is intended, nor should be interpreted, to undercut the City Council's firm commitment to public participation in the political process SECTION 2 Chapter 9 to Title 1 of the ESMC, entitled Campaign Contributions, consisting of §§ 1 -9 -1 to 1 -9 -7 is repealed SECTION 3 If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to tlus end, the provisions of this Ordinance are severable SECTION 4 The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of tlus Ordinance, cause it to be published or posted in accordance with California law SECTION 5 This Ordinance will become effective thirty (30) days following its passage and adoption PASSED AND ADOPTED this _ day of , 2001 Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of , 2001, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2001, and the same was so passed and adopted by the following vote Page 2 of 3 [S \CTYCLRKTOCUMENT CPY\Ords(Word files)\2001\Campaign Contnbutions Repeal doc] August 24, 2001 n8s AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS Mark D Hensley m Karl H Berger Assistant City. Page 3 of 3 [ORDINANCE NO CAMPAIGN CONTRIBUTIONS REPEALED r, 97 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DA MEETING DATE September 18, 2001 AGENDA HEADING: Reports - City Council Approve the membership of the City of Palm Springs to the Independent Cities Risk Management Authority (ICRMA) RECOMMENDED COUNCIL ACTION- Adopt Resolution approving the membership of the City of Palm Springs to the ICRMA BACKGROUND & DISCUSSION The City of El Segundo is a member of the ICRMA, a Joint Powers Authority One of the purposes in creating the ICRMA is to provide risk management programs of insurance for its members to protect them from unexpected losses and excess insurance and other services, including risk management, loss prevention, claims adjustment, insurance brokerage and legal services The City of Palm Springs has requested admission to the ICRMA The ICRMA Governing Board approved its membership request on June 20, 2001 In accordance with the provisions of the ICRMA by -laws, at least two-thirds of the total member cities must approve requests for membership The attached Resolution authorizes the amendment of the Joint Powers Agreement granting the City of Palm Springs membership status in the ICRMA ATTACHED SUPPORTING DOCUMENTS Resolution FISCAL IMPACT None Operating Budget. Amount Requested Account Number Project Phase Appropriation Required Yes _ No X ORIGINATED DATE- September 10, 2001 Kelly McDowell, Counci ember REVIEWED DATE. V -11l Mary nn, City Manager 21 nRg RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO APPROVING AN AMENDMENT TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY JOINT POWERS AGREEMENT ADMITTING TO MEMBERSHIP THE CITY OF PALM SPRINGS WHEREAS, the City of El Segundo is a member of the Independent Cities Risk Management Authority ( "ICRMA "), a Joint Powers Authority, which provides risk management programs of insurance to protect its members from the effect of unexpected losses and to provide excess insurance and other services, including risk management, loss prevention, claims adjustment, insurance brokerage, legal and other services related to its purpose, and WHEREAS, the City of Palm Springs has applied for membership in ICRMA and the Governing Board has determined that the City of Palm Springs meets the qualifications for membership and has approved its becoming a member, and WHEREAS, it is appropriate to amend the ICRMA Joint Powers Agreement to admit the City of Palm Springs as a member of the Joint Powers Authority, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES FIND, DETERMINE AND DECLARE AS FOLLOWS• This City Council does approve an amendment to the Independent Cities Risk Management Authority Joint Powers Agreement to admit to full membership the City of Palm Springs RESOLVED FURTHER that a certified copy of this Resolution shall be filed with the General Manager of the Independent Cities Risk Management Authority PASSED, APPROVED AND ADOPTED this 18th day of September, 2001 MAYOR OF THE CITY OF EL SEGUNDO ATTEST 089 EL SEGUNDO CITY COUNCIL MEETING DATE. September 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Reports - City Council AGENDA DESCRIPTION Request City Council to direct staff to prepare an ordinance restricting the manner in which tobacco products are sold RECOMMENDED COUNCIL ACTION. Direct staff to prepare an ordinance that would require that sales of tobacco products be made person -to- person and not through vending machines BACKGROUND & DISCUSSION The American Heart Association has indicated that an important step in protecting minors from obtaining tobacco products is to restrict the manner in which tobacco products are sold lam asking City Council to give direction to staff to prepare an ordinance that would require that sales of tobacco products be made person -to- person and not through vending machines ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT None Operating Budget* Amount Requested Account Number Project Phase Appropriation Required Yes _ No X ORIGINATED- DATE- September 12, 2001 Mayor Mike Gordon REVIEWED BYn DATE: September 12, 2001 Manager m6 n Aaf(RCpon— Tobacco Ord R, f /1 /d 22 noo b MAYOR GORDON COUNCIL MEMBERS WERNICK 1 MCDOWELL FROM: CITY CLERK'S OFFICE Council Member Gaines will be asking for your support to agendize an urgency item for the adoption of the attached Resolution (under Council Member Reports). Cc: Mary Strenn Mark Hensley Jeff Stewart Julia Abreu -Mason RESOLUTION NO. A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA EXPRESSING OUTRAGE AND SORROW REGARDING THE TERRORIST ATTACKS ON THE UNITED STATES ON SEPTEMBER 11, 2001, AND ENCOURAGING EVERY CITIZEN OF EL SEGUNDO TO COME TOGETHER TO SUPPORT THE DETERMINATION OF THE PRESIDENT AND CONGRESS OF THE UNITED STATES OF AMERICA. WHEREAS, on September 11, 2001, terrorists hijacked and destroyed four commercial aircraft, crashing two of them Into the World Trade Center in New York City, crashing another into the Pentagon outside Washington, D C , and the fourth Into the Pennsylvania countryside, and WHEREAS, thousands of Innocent people were killed and inured as a result of those attacks, and WHEREAS, the El Segundo City Council, for and on behalf of the People of El Segundo, California, extend deepest condolences to the victims of these heinous and cowardly attacks, as well as to their families, friends, and loved ones, and WHEREAS, the El Segundo City Council, for and on behalf of the People of El Segundo, California, commend the heroic actions of the rescue workers, volunteers, and State and local officials who responded to these tragic events with courage, determination, and skill NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO CALIFORNIA, DOES HEREBY RESOLVE THAT: (1) every citizen of El Segundo ,loin together to defend and honor the Nation and its symbols of strength; (2) for thirty days from the date of this resolution, our community and its citizens are encouraged to display the flag of the United States, at homes, places of work and business, public buildings, and places of worship to remember those individuals who have been lost and to show the solidarity, resolve and strength of the Nation, (3) every citizen of El Segundo heed the words of President Bush and be ever vigilant for any terrorists acts that might be perpetrated against our community, the Nation and its citizenry; (4) our city government be cognizant to threats of terrorism and encourage all businesses and residents to assess their own situation as to levels of exposure they may have to terrorism and assist as needed to address any needs in response to those threats, RESOLUTION NO _ TERRORIST ATTACKS ON U S PAGE NO I (5) we support the determination of the President, Congress, our national leadership and the sons and daughters of our country who will soon be going in harm's way in the United States Military, as they develop and implement the plans and policies to respond to those acts that will bring justice and punish the perpetrators of these attacks as well as their sponsors, (6) we call on citizens everywhere in El Segundo and across the United States to come together, regardless of race, creed, ethnic origin or religious belief to support and defend the freedom and rights we all enjoy as Americans and that are now under attack; (7) we exhibit tolerance and refrain from discrimination or violence against our fellow Arab American or Muslim citizens who join us in defense of our liberties, firm in the knowledge that these acts were perpetrated by terrorists and criminals, and (8) when this Council adjourns tonight, it stands adjourned out of respect to the victims of the terrorist attacks PASSED, APPROVED and ADOPTED this day of September, 2001 CITY OF EL SEGUNDO C APPROVED AS TO FORM Mark D Hensley, City Attorney Mayor Mike Gordon RESOLUTION NO TERRORIST ATTACKS ON U S PAGE NO 2