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2001 JUN 05 CC PACKET�t4 .i`t G;jti AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time ]unit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 5, 2001 - 5:00 P.M. Next Resolution # 4216 Next Ordinance # 1337 5.00 PM Session CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move Into a closed session pursuant to applicable law, Including the Brown Act (Government Code §54950, et §Leq ) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Phillips Petroleum, et al v County of Los Angeles, et al, USDC No 1938 -MRP (MANx) 2 Shell Chemical Company, et al v County of Los Angeles, et al, USDC No 1917 -GHK (RCx) 3 Jeffrey Capistran v El Segundo, LASC Case No YC 038535 4 El Segundo v Trio Manufacturing, LASC Case No YC038567 5 United States, et al. v. Montrose Chemical, USDC No CV 90- 3122 -R 6 El Segundo v James Van Loben Sels, et al, LASC Case No. BS051651 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -I- potential case (no further public statement is required at this tune); Initiation of litigation pursuant to Gov't Code §54956.9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) —None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) — City Representative City Attorney, Mark Hensley Employee Organization City Manager Contract CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None sc�� AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 5,2001 - 7:00 P.M. Next Resolution # 4216 Next Ordinance # 1337 7:00 PM Session CALL TO ORDER INVOCATION - PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS (a) Commendation honoring School Superintendent Bill Watkins upon his retirement for his many years of dedicated and outstanding service to the community (b) Commendation honoring Bill Cngger for his dedicated and outstanding service to the City of El Segundo as President of the Chamber of Commerce 2000 -2001 (c) Proclamation to mark the dedication of the Cluldren's Mural on Main Street on Thursday, June 7, 2001 at 4 00 PM (d) Presentation of Certificate of Recognition to El Segundo High School student Andrew Brooks as one of 14 winners nationally and the only West Coast recipient of the Time Warner Cable contest, "The Common Good Exploring the Role of Public Service in America," and recognition of Karen King, his teacher ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $150 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - Public hearing on the Third Amendment to the Grand Avenue Corporate Center Development Agreement The proposed amendment would remove the successor -in- interest clause from the existing Development Agreement, which would terminate the City's right to an access easement across the Residence Inn to the Fire Station No 2 property if the City sells the Fire Station property in the future (Environmental Assessment No EA -553, Development Agreement No 01 -2) Applicant El Segundo HHG Hotel, LP Recommendation — (a) Open Public Hearing; (b) Discussion; (c) Decision to support the Planning Commission and staffs recommendation denying proposed amendment; and /or, (d) Other possible action /direction. C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - Camp Eucalyptus Task Force Recommendation; Recreation and Parks Commission Recommendation on Camp Eucalyptus Recommendation — Direct staff to proceed with Commission recommendation. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 2517626- 2518022 on Register No 16 in total amount of $1,118,444 99, and Wire Transfers in the amount of $1,308,404 59. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 05105101 to 05/25/01. City Council meeting minutes of May 14 and 15, 2001 Recommendation - Approval. Request to purchase a computer forensic workstation for the purpose of retrieving, examining, and obtaining computer forensic evidence in criminal cases The cost of this workstation will not exceed $14,000 from the asset forfeiture account. Recommendation — Approve request. Request for the City Council to approve the waiver of a formal bidding process and authorize the purchase of The Omega GIS program funded through Asset Forfeiture in an amount not to exceed $29.640. Recommendation — (a) Waive formal bidding per Municipal Code. (b) Authorize the purchase of the Omega GIS product utilizing Asset Forfeiture Funds. Amendment to the total cost of service with NM Structural Engineers not to exceed $240,000 for fiscal year 2000 -2001 This is an extension of contract to the budgeted amount There will be no fiscal impact. Recommendation — Approve an amendment to City Contract Number 2625. Request for Proposal for plan review services for Fiscal Year 2001 -2002. Recommendation — Authorize staff to solicit proposals from qualified consultants to provide architectural, structural, energy, electrical, mechanical, plumbing, and grading plan review services. Amendment to Contract Number 2845 with Data Microimagmg Company for providing microfiche services at a total cost not to exceed $20,000 for Fiscal Year 2000 -2001 There will be no fiscal impact Recommendation — Approve contract Amendment 1. 10. Request for City Council to approve an annual purchase order contract with Blue Diamond Industries to supply asphalt paving materials to the City for street maintenance projects The annual cost is not to exceed $44,000 00. Recommendation — Approve the annual purchase order contract for the purchase of asphalt materials from Blue Diamond Industries on a single- source basis. 11 Approval of the second one -year extension to the City's contract with Wyle Laboratories, Inc (Wyle) for the planning and initiation, pre - design survey, and architectural - acoustical consulting and engineering in support of Phase 8 of the City's Residential Sound Insulation (RSI) Program Cost of service not to exceed $253.000 Recommendation — Approve Amendment Number 6 to City Contract Number 2737 and authorize the Mayor to execute the Amendment upon approval of the City Attorney. 12 Request for City Council authorization of an appointment of a Fire Captain to a Battalion Chief position as a temporary overhire, due to disability of a current Battalion Chief Recommendation — Authorize temporary overhire of a Battalion Chief position. 13 Authorization to issue a purchase order to Arizona Pipeline Company for installation of electrical conduits and foundations for six (6) street lights on Sepulveda Boulevard, north of El Segundo Boulevard Approved CUital Improvement Protect (Fiscal Year = $44,496 00) Recommendation — Authorize issuance of a purchase order to Arizona Pipeline Company in the amount of $44,496.00, using an expedited process. 14 Consideration for the Submission of a Grant Proposal to the Office of Justice Domestic Terrorism Preparedness Equipment Grant Program, coordinated by the Los Angeles County Office of Emergency Management and the Governor's Office of Emergency Services (OES) Recommendation — Authorize the filing of a grant application with qualification. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — 15 Consideration of agreement between the City and the El Segundo City Employees' Association implementing Agency Shop provisions. Recommendation — Approve agreement between the City and El Segundo City Employees' Association. 16 Consideration of a resolution amending Section 1 A2 090 of the Administrative Code referring to residency requirements for the Police Chief, Fire Chief and Public Works Director. Recommendation — Approve the resolution amending Section IA2.090 of the City of El Segundo Administrative Code. 17 Proposal to consider financial assistance to the El Segundo Unified School District for the purpose of school facilities and programs (Fiscal impact $250,000 maximum annual payment for five years) Recommendation — (a) Receive and file report. (b) Agendize action item for the June 18, 2001 Council meeting. 18 Consideration of request from League of California Cities to support implementation of League Grassroots Network. Recommendation — (a) Approve Resolution supporting League of California Cities Grassroots Network; (b) Approve $861 increase in dues paid to the League of California Cities for 2001 and $1,791 increase in dues for 2002; and (c) Authorize Mayor to execute ballot authorizing addition of Article XVI to the League of California Cities bylaws. G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell — 20 Consideration of proposal to establish and implement a lunch time shuttle service test program between Grand Avenue corridor east of Sepulveda Boulevard and downtown utilizing, currently available resources, including Prop. A funding Recommendation — Approve establishment of a shuttle service test program. Council Member Gaines - NONE - Council Member Wernick - NONE Mayor Pro Tem Jacobs - NONE Mayor Gordon — 19 Consideration of a request from El Segundo High School to implement "Student Government Days " Recommendation — Approve request to implement "Student Government Days" program in the City of El Segundo. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on beha[fof another, and employees speaking on behalfoftheir employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et seg.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5:00 p in , June 5, 2001 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT — (a) In memory of Alice Collette, long -time resident of El Segundo, who passed away on May 26, 2001 after an extended illness, and (b) In celebration of the birth on May 26, 2001 of Hannah Michelle Tiedemann, daughter of Enka Grimmond Tiedemann and Scott Tiedemann Enka is a former El Segundo Sister City Queen and the daughter of Police Chief Tim and Tammy Gnmmond POSTED DATE 3i O TIME- &4 , at.,Q NAME�� 060501ag EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Special Orders of Business- Public Hearing AGENDA DESCRIPTION: Public hearing on the Third Amendment to the Grand Avenue Corporate Center Development Agreement The proposed amendment would remove the successor -in- Interest clause from the existing Development Agreement, which would terminate the City's right to an access easement across the Residence Inn to the Fire Station No 2 property if the City sells the Fire Station property in the future. (Environmental Assessment No EA -553, Development Agreement No 01 -2) Applicant El Segundo HHG Hotel, LP RECOMMENDED COUNCIL ACTION 1) Open Public Hearing, 2) Discussion, 3) Decision to support the Planning Commission and staffs recommendation denying proposed amendment by title only, and /or, 4) Other possible action /direction BACKGROUND & DISCUSSION: The applicant Is requesting approval of an amendment to a Development Agreement to modify a provision that currently states that a proposed access easement across the recently completed Residence Inn property at 2135 East El Segundo Boulevard to the City's Fire Station No 2 property would be granted to the City in exchange for permission to construct a left -turn pocket in the median island on El Segundo Boulevard to allow eastbound access to the Residence Inn Instead of a perpetual easement that could be transferred to any future owner of the City property, the applicant requests that the easement language be revised to terminate the easement upon the sale, transfer or lease of the fire station property by the City The attached Planning Commission Staff Report contains a full project description and staff analysis ATTACHED SUPPORTING DOCUMENTS 1 Draft Third Amendment to Development Agreement 2 Planning Commission Staff Report and Attachments, May 10, 2001 3. Draft Planning Commission Minutes, May 10, 2001 4. Adopted Planning Commission Resolution No 2507 5 Email correspondence from applicant to Planning division, May 15, 2001 FISCAL IMPACT- Amount Requested: NIA Account Number. N/A _ Project Phase N/A ORIGINATED: DATE' Ja es `Hansen, Director of Community, Economic and Development Services BY: Mary nager -1341 I1u9 1 EA -553, DA 01 -2 City Council Staff Report June 5, 2001 BACKGROUND & DISCUSSION- (Continued) Page 2 On May 10, 2001, the Planning Commission held a public hearing on the proposed amendment and voted (5:0) to recommend that the City Council deny the applicant's request The Planning Commission stated that they believed the Second Amendment to the Development Agreement, which approved the left - turn pocket in exchange for the access easement, was an equitable arrangement that allowed the applicant to develop eastbound access to its property from El Segundo Boulevard while granting access to the fire station property, which was desired by the City The Second Amendment would eliminate the need for separate eastbound access to the Fire Station property and the possibility that there might be two left turn pockets in close proximity to the intersection of El Segundo Boulevard and Nash Street. Subsequent to the decision by the Planning Commission, the applicant submitted an e-mail correspondence that states that without the amendment being granted, the City would not get an access easement to the fire station property at all because the applicant would not construct the left turn pocket The Second Amendment to the Development Agreement does not require that the applicant construct the left -turn pocket However, if it is constructed then the access easement must be granted The proposed Third Amendment does not give the City any compelling additional benefits over the existing Second Amendment. However, granting the Third Amendment may make it more likely that the left -turn pocket would eventually be constructed and the City would gain an access easement for as long as it owns the fire station property. Despite this, staff continues to recommend that the proposed amendment be denied based on the potential adverse impact on the future use and value of the fire station property if the future right to an access easement is eliminated P \Planning & Building Safety \PROJECTS \551- 575\EA- 553 \EA -553 ais doc a 010 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY CLERK CITY OF EL SEGUNDO 350 MAIN STREET EL SEGUNDO, CA 90245 THIRD AMENDMENT TO DEVELOPMENT AGREEMENT This Third Amendment to Development Agreement ( "Amendment ") is made this _ day of April, 2001, by and between the CITY OF EL SEGUNDO, a city in the State of California ( "City "), and EL SEGUNDO HHG HOTEL, L P (the "Developer ") In consideration of the mutual covenants and agreements contained in this Agreement, the City and Developer agree as follows- W I T N E S S E T H WHEREAS, The Developer is the successor -in- interest of certain real property (the 11Site"), 3 081acres in size, generally located along the west side of Nash Street and north side of E1 Segundo Boulevard to the west and north of the E1 Segundo Fire Station No 2, more commonly referred to as 2135 East E1 Segundo Boulevard, and more specifically described by the legal description shown on Exhibit "A" attached hereto WHEREAS, the City is the owner of that certain tract of land more particularly described in Exhibit "B" attached hereto (the "City Parcel ") WHEREAS, Developer's predecessor -in- interest, MS Vickers, II, LLC, a California general partnership ( "MS Vickers ") and the City, entered into that certain agreement (the "Development Agreement ") recorded in June 30, 1998 as Instrument No 98- 1109405 in the Official Records of Los Angeles County, California (the "Official Records "), WHEREAS, the City adopted Ordinance No 1291, approving the First Amendment to the Development Agreement (the "First Amendment ") on January 19, 1999 (EA No 467, DA No. 98 -2) to allow the expansion of the Recreational Facility planned for Project Area 4 under Plan B of the proposed pr03ect from 120,000 square feet to 135,000 square feet, WHEREAS, the City adopted Ordinance No 1316 approving that certain Second Amendment to Development Agreement (the "Second Amendment ") with the Developer relating to certain issues affecting the Site, on January 18, 2000 (EA No 496, DA No 99 -2) as instrument No 00- 0128265 in the Official Records of Los Angeles County, California, thud amendment 5 -01 -01 Last Mv,sed Maya 2001 (2 OOPM) nti WHEREAS, Developer and the City have agreed to make certain additional amendments to the Development Agreement as the same has been amended by the First Amendment and the Second Amendment, WHEREAS, on May 10, 2001, the Planning Commission of the City of E1 Segundo held a duly noticed public hearing on the developer's application for this Agreement; WHEREAS, on , the City Council of the City of E1 Segundo held a duly noticed public hearing on the developer's application for this Agreement; WHEREAS, on Segundo adopted Ordinance with the Developer. No the City Council of the City of E1 approving this Agreement NOW, THEREFORE, in consideration of the mutual promises and agreements, hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows 1 Median Cut If the developer constructs the Median Island Cut, the Developer shall be responsible for the cost of the design and construction of the Median Island Cut in E1 Segundo Boulevard The City shall not be responsible for the reimbursement of any costs associated with the design or construction of the Median Island Cut The provision of this Section 1 shall control over any previous agreements relating to the subject matter hereof, including without limitation, the terms of Section 2 of the Second Amendment 2. Access Easement. If the Developer constructs the Median Island Cut, then the Developer shall grant an access easement ( "Easement ") to the City for vehicular access across the Site to the City Parcel, which Easement shall automatically terminate immediately upon the sale, transfer or lease by the City of the City Parcel. The provision of this Section 2 shall control over any previous agreements relating to the subject matter hereof, including without limitation, the terms of Section 3 of the Second Amendment. The Easement shall be recorded prior to completion of construction of the Median Island Cut The location of the Easement shall be in substantial conformance with the site plan (Exhibit t'C"). 3. No Further Modification Except as expressly amended or modified hereby, all other terms, conditions, covenants and provisions contained in the Development Agreement, First Amendment and Second Amendment shall remain unmodified and in full force and effect 4 Counterparts. This Amendment may be executed in one or more counterparts, each of which shall be deemed to constitute an thud amendment 5 -01 -01 2 Last revised Maya 2001 (2 OOPM) 012 4 original, but all of which, when taken together, shall constitute one and the same instrument, with the same effect as if all of the parties to this Amendment had executed the same counterpart 5 Severance. If this Agreement, or any portion thereof, is for any reason held to be invalid or unenforceable by the decision of any court of competent 7urisdaction, such decision shall not affect the validity of the Development Agreement IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written CITY OF EL SEGUNDO, CALIFORNIA a municipal corporation LON Attest City Clerk (Seal) Mayor APPROV AS TO FORM City Attorney EL SEGUNDO HHG HOTEL, L.P a California limited partnership By Name Title. third amendment 5 -01 -01 3 Ustrtmt d Maya 200: (200PM) 0 1 J EXHIBIT "A" SITE LEGAL DESCRIPTION LOT 8 OF TRACT NO 52427, IN THE CITY OF' EL SEGUNDO, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP FILED IN BOOK 1229, PAGE 42 TO 44 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY third amendment 5 -01 -01 4 Last m,ised MoO 2001 (200PM) 014 EXHIBIT "B" CITY PARCEL LEGAL DESCRIPTION PARCEL 1 THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN, IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, DESCRIBED AS FOLLOWS BEGINNING AT THE INTERSECTION OF THE EASTERLY LINE OF SAID SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER WITH THE NORTH LINE OF EL SEGUNDO BOULEVARD, 40 00 FEET WIDE, THENCE NORTHERLY ALONG SAID EAST LINE A DISTANCE OF 160.00 FEET, THENCE WESTERLY AND PARALLEL WITH SAID NORTH LINE OF EL SEGUNDO BOULEVARD, A DISTANCE OF 270 00 FEET, THENCE SOUTHERLY AND PARALLEL WITH SAID EAST LINE TO AN INTERSECTION WITH THE NORTH LINE OF EL SEGUNDO BOULEVARD, THENCE EASTERLY ALONG SAID NORTH LINE TO THE POINT OF BEGINNING EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT, WITHIN OR UNDERLYING OR THAT MAY BE PRODUCED FROM SAID LAND, AND ALSO EXCEPTING AND RESERVING TO THE GRANTOR, IT'S SUCCESSORS AND ASSIGNS, THE SOLE AND EXCLUSIVE RIGHT TO DRILL SLANTED WELLS FROM ADJACENT LANDS INTO AND THROUGH THE SUBSURFACE OF SAID LAND FOR THE PURPOSE OF RECOVERING SAID RESERVED PRODUCTS FROM SAID LAND AND FROM OTHER PROPERTIES, PROVIDED HOWEVER, THAT THE SURFACE OF SAID LANDS SHALL NEVER BE USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION OR REMOVAL OF SAID RESERVED PRODUCTS, AS IN THE DEED FROM STANDARD OIL COMPANY OF CALIFORNIA, A CORPORATION, RECORDED APRIL 11, 1950 AS INSTRUMENT NO 483, IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS. PARCEL 2 THE SURFACE AND 500 FEET OF THE SUBSURFACE VERTICALLY IN DEPTH BELOW THE SURFACE, AS SAID SURFACE EXISTED ON NOVEMBER 29, 1962, OF THE FOLLOWING DESCRIBED PROPERTY- THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN, IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS SHOWN ON MAP RECORDED IN BOOK 1 PAGES 507 AND 508 OF PATENTS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE NORTHERLY BOUNDARY LINE OF THAT CERTAIN PARCEL OF LAND CONVEYED BY STANDARD OIL COMPANY OF CALIFORNIA TO THE thud amendment 5 -01 -01 5 L.s, revived M-0 2001 (2 OOPM) 015 r CITY OF EL SEGUNDO BY DEED DATED FEBRUARY 6, 1950 AND RECORDED APRIL 11, 1950 IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS OF SAID LOS ANGELES COUNTY, DISTANT WESTERLY THEREON 50 0 FEET FROM THE NORTHEAST CORNER OF SAID PARCEL OF LAND CONVEYED BY DEED DATED FEBRUARY 6, 1950; THENCE WESTERLY ALONG SAID NORTHERLY BOUNDARY LINE 160 0 FEET, THENCE NORTHERLY, PARALLEL WITH THE EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 7, A DISTANCE OF 75 0 FEET, THENCE EASTERLY, PARALLEL WITH SAID NORTHERLY LINE OF THE LAND CONVEYED BY DEED DATED FEBRUARY 6, 1950, 160.0 FEET TO A POINT ON A LINE THAT IS PARALLEL WITH AND 50 FEET WESTERLY MEASURED AT RIGHT ANGLES FROM SAID EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, THENCE SOUTHERLY ALONG LAST SAID PARALLEL LINE 75.0 FEET TO THE POINT OF BEGINNING EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS, WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT, WITHIN OR THAT MAY BE PRODUCED FROM SAID PARCEL 500 FEET IN DEPTH, PROVIDED, HOWEVER, THAT THE SURFACE OF SAID PARCEL SHALL NEVER BE USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION, REMOVAL OR STORAGE OF SAID OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS, AS RESERVED BY STANDARD OIL COMPANY OF CALIFORNIA, A DELAWARE CORPORATION, RECORDED MARCH 7, 1963 AS INSTRUMENT NO. 238, IN BOOK D- 1944 PAGE 456 OF OFFICIAL RECORDS. ASSESSOR'S PARCEL NO 4138- 007 -900, 902, 903, 904 third amendment 5 -01 -01 6 Last re std May1 2001 (2 WPM) 016 EXHIBIT "C" SITE PLAN third amendment 5 -01 -01 Last revised Maya. 2001 (2 OOPM) ')17 -17M , Lq.** I 1 I I u I 018 I y I I II I i r— mo°t. III li I x Cn c{ . O -° °z cx x 1 r � U•Wg ;er, •f'i1 II II i Iis !! Op C I I I I I p <N� 1< III - U rrOp CN�ZL I 41 III T — o II II I I 018 I y I I II I i r— mo°t. III li I x O -° 3i cx x 1 Tom•• C I I I I — o II II II II a O II �II II � h11 U II II II 11 0 II .I w I I V I I c.. II II Q 11 11 p II LI 0 p � II = I � II II Ip 1 1 I` Iv I I a N Ih I I I ie 018 CITY OF EL SEGUNDO PLANNING COMMISSION STAFF REPORT PUBLIC HEARING: May 10, 2001 SUBJECT: Environmental Assessment No. 553, Development Agreement No. 01 -2 APPLICANT: El Segundo HHG Hotel, LP PROPERTY OWNER: El Segundo HHG Hotel, LP and City of El Segundo REQUEST: Third amendment to Development Agreement for Access Easement PROPERTY INVOLVED: 2135 & 2161 East El Segundo Boulevard Introduction The proposed project is the third amendment to an existing Development Agreement for an existing Residence Inn Hotel located at 2135 East El Segundo Boulevard in the Urban Mixed -Use (MU -N) Zone. The existing Development Agreement allows the hotel developer to construct a median island cut in El Segundo Boulevard to provide access to the hotel property from eastbound El Segundo Boulevard The existing Development Agreement also grants an access easement to the City of El Segundo across a portion of the front of the subject property in order to provide access to a City owned property (Fire Station #2) adjacent to the east side of the project site from the proposed median island cut via the hotel property. Currently, the access easement would continue with any potential future owner of the City property The proposed amendment would remove the successor -in- interest clause, thereby terminating the City's access easement to the City owned property if the City sells, transfers, or leases the property in the future Recommendation Planning staff recommends that the Planning Commission review the facts as contained within this report and adopt Resolution No 2507, recommending that the City Council deny Environmental Assessment No 539 and Development Agreement No 01 -2 1 019 1: 4 III. Background On May 19, 1998, the City Council adopted Ordinance No 1287, approving entitlements, including a Development Agreement (DA 98 -1), for the Grand Avenue Corporate Center (GACC), a 23 -acre mixed -use commercial project generally located on the west side of Nash Street between Manposa Avenue and El Segundo Boulevard. The project included the Hilton Garden Inn, Healthsouth training /recreational facility, Infonet office building, the Residence Inn, and another office budding currently under construction The Development Agreement established the maximum project approval for the Residence Inn site under "Plan B" as a 150 -room hotel with a maximum floor area of 64,392 square feet The Agreement also stipulated the maximum size for the other four buildings proposed as part of the GACC. When the Residence Inn agreed to become a part of the project, it became clear that the hotel would be larger than 64,392, since an extended stay, all suites hotel has larger rooms than a typical business oriented hotel The City Council was asked to review the increased size of the proposed Residence Inn On June 1, 1999, the City Council determined that the original environmental approval was based on the number of rooms in the proposed Residence Inn and that the potential impacts identified would be associated with the number of rooms, not the overall size of the buildings Therefore, the Council confirmed that the proposed Residence Inn was approved for a maximum of 150 -rooms and that the area could exceed the 64,392 square feet originally described in Exhibit 'B' of the Development Agreement, provided the total budding area did not exceed 95,000 square feet. On January 19, 1999, the City Council approved the First Amendment to the Development Agreement (EA -467, DA 98 -2), which approved an increase in the size of the HealthSouth training /recreational facility at 445 North Nash Street from 120,000 square feet to 135,000 square feet Based on more refined architectural plans, the proposed Residence Inn grew to 107,000 square feet, which would have exceeded the maximum size limit in imposed by the City Council On January 18, 2000, the City Council approved the Second Amendment to the Development Agreement (EA -496, DA 99 -2) This amendment modified the previously approved Development Agreement to increase the maximum permitted building area for the Residence Inn from 95,000 square feet to 110,000 square feet The second amendment also granted the property owner permission to construct a left -turn pocket in the El Segundo Boulevard median to allow access to the hotel property from eastbound El Segundo Boulevard As part of this amendment, the developer agreed to grant an access easement to the City of El Segundo across a portion of the front of the subject property in order to provide emergency vehicle access to Fire Station #2 (abutting the east side of the project site) via the new El Segundo Boulevard left - turn pocket The second amendment does not require that the applicant construct the proposed left turn pocket It only requires the granting of the access 2 D)LO 09 Y easement only if the applicant chooses to construct the median island cut The easement would run with the land, including any potential future owners of the City fire station parcel IV. Analysis Site Description and Surrounding Land Uses The proposed project for which the Development Agreement Amendment is sought is located within the northeast portion of the City of El Segundo, with convenient access to the San Diego (1 -405) Freeway and Glenn Anderson (1- 105) Freeway This portion of the City is designated as a commercial and industrial area, which contains the Raytheon campus, office buildings, and light industrial uses in the area. The adjacent land uses immediately north of the project area are primarily office, research & development, light manufacturing, recreational, and hotel. Land uses across Nash Street to the east are office, light industrial, and a Metro Greenline Station South of the property across El Segundo Boulevard is a large office and research and development facility for Raytheon West of the property are primarily office uses Proiect Description The applicant desires to improve the vehicular access to the property by constructing a left -tum pocket in the raised median on EI Segundo Boulevard to allow access to the hotel from eastbound El Segundo Boulevard Currently, access to the property would only be possible from southbound Nash Street and westbound El Segundo Boulevard. However, since Nash Street is currently one - way, access from Nash is limited and U -tums are prohibited from eastbound El Segundo Boulevard at Nash Street, which further limits convenient access to the site At the same time, the City is in the process of designing a new fire station to replace Fire Station No 2 on the northwest corner of El Segundo Boulevard and Nash Street. This station abuts the east and south side of the proposed hotel property. The preliminary design for the new fire station calls for fire trucks to enter the new station from the west side of the new budding and exit the east side onto Nash Street. Due to site constraints, it will be difficult for fire vehicles to enter the station from the existing driveway on Nash Street. As a result, the City desires to provide a more direct access to the future fire station budding by utilizing an easement across a portion of the front of the proposed hotel property from El Segundo Boulevard. Fire trucks returning to the station after a call could use the left turn pocket, cross the hotel property via the easement, and then enter the station The Development Agreement also allows for other vehicles to use the easement if the City does not build the fire station, and the site is put to another purpose, including the sale of the property to a private developer The 3 k'21 10 O design of the left -tum pocket and access easement is depicted in Exhibit 'C' of the draft Third Amendment to Development Agreement. As described in a letter from the applicant, dated March 31, 2001, the applicant, has indicated that franchiser for the Residence Inn, Marriott International, is unwilling to allow the applicant to grant a permanent access easement to the City, given the uncertainty in the ultimate future use of the City fire station #2 parcel As a result, the applicant is requesting that the City agree to modify the Second Amendment to the development agreement to eliminate the language that allows the access easement to be transferred to any successor -in- interest to the fire station property. Staff and the applicant have investigated alternatives to the construction of a median island cut in order to provide access to the hotel property from eastbound El Segundo Boulevard The City reviewed an earlier request by the applicant to provide a u -turn at the intersection of El Segundo Boulevard and Nash Street However, the Section 22104 of the California Vehicle Code specifically prohibits u -tums in front of driveways or approaches to a fire station Staff has reviewed the proposed amendment to the development agreement and appreciates the need for better access to the hotel property. However, staff is concerned that the proposed amendment would hinder the City's future use of the fire station parcel, if a fire station were ultimately not redeveloped on the site The City is still reviewing its options to rebuild the station on this site or find an alternative location in the area If the City does decide to develop a fire station at another location, the City would likely desire to sell the property for private development The City would face the same restrictive access issues to its property from eastbound El Segundo Boulevard as faced by the Residence Inn Staff feels the freely negotiated development agreement in place provides a fair solution to provide access to the hotel property as well as insuring a redeveloped fire station or other use on the City parcel would also have access from El Segundo Boulevard Staff is concerned that if the successor -in- interest provision is eliminated from the Second Amendment to Development Agreement, and the City does sell the fire station parcel, that another mid -block left -tum pocket would be needed in eastbound El Segundo Boulevard to provide access to the City's property. This access point would be closer to the intersection of El Segundo /Nash than the left -turn pocket for the Residence Inn. Having two left -turn pocket in close proximity to each other would pose additional traffic design and safety issues With the existing Development Agreement, only one left -tum pocket would be necessary. Staff understands the reluctance of the applicant to accept an access easement for a unknown future use on the fire station parcel However, if it were to be developed for a use other than a fire station, staff can not foresee what type of use that might be at this point in time. The fire station parcel is zoned Urban Mixed -Use North (MU -N) which allows a range of commercial and office uses, 4 022 11 including restaurants Any future use would likely not include the type of truck activity associated with the current fire station use of the property Staff is also concerned that the proposed Development Agreement Amendment does not offer equal consideration or compensation for the lose in value or utility that the access easement would provide the City. The proposed amendment would eliminate the City's responsibility to reimburse the applicant for 25% of the cost of design and construction of the median island cut Staff does not believe this alone is of equal value or importance as the use of the access easement for any potential successor -in- interest Development Agreement Development Agreements, and amendments to such agreements, are subject to the provisions of State law and City Council Resolution No 3268 A Development Agreement vests to the developer the right to construct the intended land use and intensity Vesting a right to construct means that the developer has a guaranteed right for a specified period of time to build an approved project regardless of subsequent planning, zoning or other land use decisions in the City that might otherwise have affected the developer's property The terms, conditions, schedule and fiscal commitments are essential parts of a Development Agreement, and are subject to public hearing approval by the Planning Commission and City Council and adoption of a Resolution by the City Council The City is in no way obligated to enter into development agreements or amendments to such agreements. Since the developer is receiving rights and benefits not allowed other property owners by right, the developer typically provides public benefits not required of other property owners by law in exchange to the additional benefits granted. Resolution No 3268 requires that the Planning Commission make the following determinations in its recommendation to the City Council. That the proposed Development Agreement. 1 is consistent with the objectives, policies, general land uses and programs specified in the general plan and any applicable specific plan; 2 is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located, 3 is in conformity with public convenience, general welfare and good land use practice, 4 will not be detrimental to the health, safety and general welfare; and, 5 will not adversely affect the orderly development of property or the preservation of property values. 5 023 12 Based on the analysis provided above, staff does not believe that proposed development agreement amendment would conform to the public convenience, general welfare and good land use practice This is because the proposed amendment would grant the applicant additional benefits, beyond those previously negotiated without providing sufficient additional public benefits to outweigh the potential loss in future use of the City fire station parcel The proposed amendment could also adversely affect the future orderly development of the fire station and reduce the value of the City property V. Inter - Departmental Comments Since the proposed Development Agreement Amendment would not change the proposed Vocation of the left-tum pocket or access easement, staff did not send the proposed development agreement to City departments for review VI. Environmental Review Since staff is recommending denial, no environmental review is necessary VII. Conclusion Staff recommends that the Planning Commission adopts draft Resolution No 2507 recommending denial of Environmental Assessment No 553 and Development Agreement No 01 -2 VIII. Exhibits C Second Amendment to Development Agreement D Applications Paul Garry, Senior Plapfier r`lX- ,M me; M. Hansen, Director ommunity, Economic, and Development Services P \Planning & Building Safety%PROJECTS %551- 525%EA- 553%EA -553 SR doc � j ,i 1 IIfI�I111H Ill VIII III uIINI ail I�il gfli ��II �� ill L E A D S H E E T FEE CODE 20 CODE 19 CODE 9 FEE $ DA FEE Code 20 2.OD 00- 0128265 CALIFORNIA 12:01 PM JAN 27 2000 SPACE ABOVE THIS LINE FOR RECORDERS USE TITLE(S) Assessor's Identification Number (AIN) To Be Completed By Examiner OR Title Company In Black Ink THIS FORM IS NOT TO BE DUPLICATED it D.T.T. Number of Parcels Shown *4 00-01282+x' Recorda.ng Requested By and When Recorded Mail To: City Clerk City of E1 Segundo 350 Main Street E1 Segundo, CA 90245 SECOND AMENDMENT TO DEVELOPMENT AGREEMENT 26006 �. This Second Amendment To Development Agreement ( "Amendment ") is made this 18thday of January 2000, by and between the CITY OF EL SEGUNDO, a city in the State of California ( "City "), and EL SEGUNDO HHG HOTEL, L.P. (the "Developer ") . In consideration of the mutual covenants and agreements contained in this Agreement, the City and Developer agree as follows: W I T N E S S E T H: WHEREAS, The Developer is the successor -in- interest of certain real property (the "Site ") , 3.081 acres in size, generally located along the west side of Nash Street and north side of E1 Segundo Boulevard to the west and north of the E1 Segundo Fire Station No. 2, more commonly referred to as 2135 East E1 Segundo Boulevard, and more specifically described by the legal description shown on Exhibit "A" attached hereto. WHEREAS, Developer's predecessor -in- interest, MS Vickers II, LLC, a California general partnership ( "MS Vickers ") , and the City, entered into that certain agreement (the "Development Agreement ") recorded on June 30, 1998 as Instrument No. 98- 1109405 in the Official Records of Los Angeles County, California (the "Official Records "). WHEREAS, the City adopted Ordinance No. 1291, approving the First Amendment to the Development Agreement on January 19, 1999 (EA- 467, DA 98 -2) to allow the expansion of the Recreational Facility planned for Project Area 4 under Plan B of the proposed project from 120,000 square feet to 135,000 square feet. WHEREAS, Developer and the City have agreed to make certain amendments to the Development Agreement. WHEREAS, on December 9, 1999, the Planning Commission of the City of E1 Segundo held a duly noticed public hearing on the Developer's application for this Agreement. 02G as -o1 ~ 265 26 L � 3 WHEREAS, on December 21, 1999, the City Council held a duly noticed public hearing on the Developer's application for this Agree- ment. Jan. 18 WHEREAS, on , 2000, the City Council of the City adopted Ordinance No. 1316 approving this Agreement with the Developer. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows: 1. Building Size. The proposed square footage for hotel use allowable under Plan B on Exhibit "B" of the Development Agreement is hereby amended as described in Exhibit "B" attached hereto to reflect the revised planned square footage of the proposed hotel. 2. M d�ian. Notwithstanding anything contained in the Development Agreement to the contrary, or in any ordinances, resolutions, permits, codes, rules, regulations, laws or official policies relating to the foregoing, in connection with the development of the Property, Developer and the City hereby agree that Developer shall be permitted to construct a left -turn pocket in the median island in E1 Segundo Boulevard ( "Median Island Cut ") in order to allow eastbound traffic on E1 Segundo Boulevard to access the Site. The design of the Median Island Cut shall he in substantial conformance with the site plan (Exhibit "C "). The Developer shall be responsible for the cost of design and construction of the Median Island Cut in E1 Segundo Boulevard. The City shall reimburse the developer twenty -five percent (25 %) of the actual cost of design and construction of the Median Island Cut. Reimbursement shall be made prior to the issuance of a Certificate of Occupancy for the development on the property abutting the east side of the Site ( "City Parcel "), a legal description of such property is provided in Exhibit "D ". 3. Access Easement. If the Developer constructs the 'Median Island Cut, then the Developer shall grant an access easement ( "Easement ") to the City and any successor -in interest to the City arce for vehicular access across t e ite to the City Parce The Easement shall be recorde prior to comp etion of construction of the Median Island Cut. The location of the Easement shall be in substantial conformance with the site plan (Exhibit "C "). 4. Contingencies. Approval of the revised planned square footage of the proposed hotel is not dependent nor contingent upon construction of the Median Island Cut or granting of the Easement If the developer does not construct the Median Island Cut, the developer 2 027 q • or `128265 is not obligated to grant the Easement. The developer would still be entitled to construct a hotel with the building area depicted in Exhibit B. 5. No Further Modifications. Except as expressly amended or modified hereby, all other terms, conditions, covenants and provisions contained in the Development Agreement shall remain unmodified and in full force and effect. 6. Counterparts. This Amendment may be executed in one or more counterparts, each of which shall be deemed to constitute an original, but all of which, when taken together, shall constitute one and the same instrument, with the same effect as if all of the parties to this Amendment had executed the same counterpart. 7. Severance. If this Agreement, or any portion thereof, is for any reason held to be invalid or unenforceable by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the Development Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written. CITY OF EL SEGUNDO, CALIFORNIA, a municipal cor ration Attest:/ Yw C ty Cle (Seal) APPROVED AS TO FORM: ity At rney 4 EL SEGUNDO HHG HOTEL, L.P. A CALIFORNIA LIMITED PARTNERSHIP By: Name: P Ye *. 't- 4 ad •� Title: Rcvtscd ivsrov 3 AM, Y 00-0128265 State of California County of Los Angeles On January 26, 2000, before me, the undersigned, City Clerk of the City of E1 Segundo, personally appeared Mike Gordon, known to me to the person who executed the within instrument as MAYOR of the CITY OF EL SEGUNDO, the public agency therein named, and acknowledged to me that such Council executed the within instrument pursuant to its bylaws or a resolution of its members. Witness my hand and Official Seal. C dy Mo sen, City Clerk 13 029 STATE OF CALIFORNIA ) ) as COUNTY OF LOS ANGELES 2C00A 0&'0128.265 On Jan 0 �� 1.0.D9, before me, Ti/ ?y-/' a otary Public in and for said State, personally appeared �j ✓GNf f%T?I�YGG15' , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he /ahe executed the same in his/ -her authorized capacity, and that by his /box signature on the within instrument such person, or the entity upon behalf of which such person acted, executed such instrument. WITNESS my hand and official seal TIMOTHY J. RUBESH Ccdifc Commasion 0 17D43B1 NataryPUbAe- CaRfomla Signature- (Seal) son D6090 Counts %MyCorrmE I,h D8c10,2XII STATE OF CALIFORNIA ) ss. COUNTY OF LOS ANGELES ) On , 1997, before me, , a Notary Public in and for said State, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he /she executed the same in his /her authorized capacity, and that by his /her signature on the within instrument such person, or the entity upon behalf of which such person acted, executed such instrument. WITNESS my hand and official seal. Signature (Seal) y •4 4 030 . 6. EXHIBIT "A" SITE LEGAL DESCRIPTION 2600. 'I° 00'^0128265 LOT 8 OF TRACT NO. 52427, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP FILED IN BOOK 1229, PAGE 42 TO 44 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. v - i 031 00 012 00 bb EXHIBIT "B" DESCRIPTION OF PROJECT The Developer proposes to de 'C' for the alternative site Plan 'A' - Maximum Allowable Protect Area No. Use 1 Office R&D 2bu0�...� velop the Site as follows (see Exhibit plans): Development Under CEQA Clearance Net Floor Area 135,000 s.f. 45,000 s.f 2 Office 253,800 s.f. R&D 84,600 s.f. 3 Office 229,500 s.f. R&D 76,500 s.f. 4 Office 179,343 s.f. R&D 59,781 5 Hotel (200 rooms) 105,000 s.f. includes 3,500 s.f. restaurant Note: The Developer shall be permitted to make one or more of the following substitution of uses: y ' i 0 32 2600/ Plan 'B' - Maximum Allowable Development Under CEQA Clearance Proiect Area Substitute Uses 1 180,000 s.f Hotel and restaurant office /R&D 150 rooms (110,000 s.f.) 2 338,400 s.f. office /R&D 3 306,000 s.f. office /R&D 4 239,124 s.f. office /R&D 5 Hotel (200 rooms) includes 3,500 s.f. restaurant Y . -4 293,760 s.f. office, 32,640 s.f. R &D, and 12,000 s.f. day care center 121,500 s.f. office 13,500 s.f. R &D 135,000 s.f. recreation /sports training facility includes 15,500 s.f. of office space) with a 1,500 s.f. snack bar, a 3,000 s.f. restaurant and a 7,000 s.f. retail store. (No change.) 00-0128265 (133 4 00 I Qo 6 d 0 N 3 Q i o_ >7�a� w.a o N ti ,_ J u M r w.izz� r � 0 HS4N }'.0 F 0 z a r z C4 o, 0 z 0 w x H CO 14 W W 9 �"�08 m 00a ©128265 & 034 EXHIBIT "D" CITY PARCEL LEGAL DESCRIPTION PARCEL 1: 4 A '2600 . u0 ~0128 5 THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN, IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE EASTERLY LINE OF SAID SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER WITH THE NORTH LINE OF EL SEGUNDO BOULEVARD, 40.00 FEET WIDE; THENCE NORTHERLY ALONG SAID EAST LINE A DISTANCE OF 160.00 FEET; THENCE WESTERLY AND PARALLEL WITH SAID NORTH LINE OF EL SEGUNDO BOULEVARD, A DISTANCE OF 270.00 FEET; THENCE SOUTHERLY AND PARALLEL WITH SAID EAST LINE TO AN INTERSECTION WITH THE NORTH LINE OF EL SEGUNDO BOULEVARD; THENCE EASTERLY ALONG SAID NORTH LINE TO THE POINT OF BEGINNING. EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT, WITHIN OR UNDERLYING OR THAT MAY BE PRODUCED FROM SAID LAND, AND ALSO EXCEPTING AND RESERVING TO THE GRANTOR, IT'S SUCCESSORS AND ASSIGNS, THE SOLE AND EXCLUSIVE RIGHT TO DRILL SLANTED WELLS FROM ADJACENT LANDS INTO AND THROUGH THE SUBSURFACE OF SAID LAND FOR THE PURPOSE OF RECOVERING SAID RESERVED PRODUCTS FROM SAID LAND AND FROM OTHER PROPERTIES; PROVIDED HOWEVER, THAT THE SURFACE OF SAID LANDS SHALL NEVER BE USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION OR REMOVAL OF SAID RESERVED PRODUCTS, AS IN THE DEED FROM STANDARD OIL COMPANY OF CALIFORNIA, A CORPORATION, RECORDED APRIL 11, 1950 AS INSTRUMENT NO. 483, IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS. PARCEL 2: THE SURFACE AND 500 FEET OF THE SUBSURFACE VERTICALLY IN DEPTH BELOW THE SURFACE, AS SAID SURFACE EXISTED ON NOVEMBER 29, 1962, OF THE FOLLOWING DESCRIBED PROPERTY: THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN, IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS SHOWN ON MAP RECORDED IN BOOK 1 PAGES 507 AND 508 OF PATENTS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: 10 • :j 035 260 0 /k./.�. SAID COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE NORTHERLY BOUNDARY LINE OF THAT CERTAIN PARCEL OF LAND CONVEYED BY STANDARD OIL COMPANY OF CALIFORNIA TO THE CITY OF EL SEGUNDO BY DEED DATED FEBRUARY 6, 1950 AND RECORDED APRIL 11, 1950 IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS OF SAID LOS ANGELES COUNTY, DISTANT WESTERLY THEREON 50.0 FEET FROM THE NORTHEAST CORNER OF SAID PARCEL OF LAND CONVEYED BY DEED DATED FEBRUARY 6, 1950; THENCE WESTERLY ALONG SAID NORTHERLY BOUNDARY LINE 160.0 FEET; THENCE NORTHERLY, PARALLEL WITH THE EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 7, A DISTANCE OF 75.0 FEET; THENCE EASTERLY, PARALLEL WITH SAID NORTHERLY LINE OF THE LAND CONVEYED BY DEED DATED FEBRUARY 6, 1950, 160.0 FEET TO A POINT ON A LINE THAT IS PARALLEL WITH AND 50 FEET WESTERLY MEASURED AT RIGHT ANGLES FROM SAID EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7; THENCE SOUTHERLY ALONG LAST SAID PARALLEL LINE 75.0 FEET TO THE POINT OF BEGINNING. EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS, WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT, WITHIN OR THAT MAY BE PRODUCED FROM SAID PARCEL 500 FEET IN DEPTH; PROVIDED, HOWEVER, THAT THE SURFACE OF SAID PARCEL SHALL NEVER BE USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION, REMOVAL OR STORAGE OF SAID OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS, AS RESERVED BY STANDARD OIL COMPANY OF CALIFORNIA, A DELAWARE CORPORATION, RECORDED MARCH 7, 1963 AS INSTRUMENT NO. 238, IN BOOK D -1944 PAGE 456 OF OFFICIAL RECORDS. ASSESSOR'S PARCEL NO. 4138 - 007 -900, 902, 903, 904 r i 00-- 0128265 0 3 G P�Cfrv� C L9 4e r f f 'E.ffe r- JI �I H4N5evt, (, ILICk The dr,fed /1Arcc l 21 /-aY5 C)C't ill d�� City of El Segundo 6e Cl G/ rc 5Sf41 7LL COMMUNITY, ECONOMIC AND DEVELOPMENT SERVICES DEPARTMENT 6 C. r r-v 350 Main Street El Segundo, CA. 90245 (310) 524 -2344 t A - C s), p a FAX (310) 3224167 APPLICATION FOR A DEVELOPMENT AGREEMENT Date '1- U y - 6 / , di&4 2piPr r.?ol )- 9z;3 -LYL7. Name Address I Phone (Applicant must have legal or equitable Interest in the real property Attach evidence.) (If not owner, a written statement from owners stating they are aware of this application.) crhdo Name Property Situated at .24 Address Phone (Exact legal description 4f legal description Is by metes bounds, attach a copy.) General I Locations between ! 2 f S �? d Address atid Street, Avenue Street, Avenue Existing Zoning Existing General Plan /Specific Plan REQUEST Under the provisions of City Council Resolution No 3268 and Government Code Sec 65864 -65869 5, application for consideration of a Development Agreement for the above described property 1 Describe the proposed project in its entirety Include information on the type of construction proposed, materials to be used, and type of uses involved (i e , bank, general office, restaurant, etc ) Provide details on square footages, heights, number of stories, number of parking spaces etc rri, ).e g- le tr cL h < eH /c� -5 h, Je l 6� / l ei C) bd �r'r krL<- - CGS 5 f ru C%r�� '5 cu reo fj VICIc Q y->�r.o,�, C'ur� ¢� �C C E b V Q APR 18 2001 �U� 037 PLANNING : hAP'Opl 2 Provide a detailed explanation of how the proposed project is consistent with the goals, objectives, policies, and programs specified in the General Plan and any applicable Specific Plan Specifically reference the applicable General Plan and Specific Plan sections -/ /Y a/ %Btc�f< T/0 B (JG.! ale"Ce�.edl / K 7 C e Gvi f ,ic✓ ^ -U f}f/RAN2 7)e�lc�ma //n e i n I .Sf OpsYf 3 Describe how the propi6sed project is compati le with the uses and regulations prescribed for the zoning district in which it is located sC e- lr L de- 4 Describe how the proposed projects' design would be compatible and integrated with, and not be detrimental to, existing development on adjacent and surrounding neighboring properties ` Co rr/dwXi m�{F.ln/ -jS/,) lT/ /,�17T� Cff4r5 -LioS5 tac, /ily ltho� -7n (L(JEi /`E /III& eV /c% ee,e [n6e /�; Co /via - Sacco coeds( J-Pme ec//j' i.J Ila elt-aCsoc�lec� laPeol ��°�rnc"��f �il�a r /,/ <s �v, /( j7C ✓PL��I�c ci 1`��F�/rrti7 C r�� D/J o r 3 I¢� o• 1 ltio a d dim sions of ll 5 Su site plan s owing a oca io and dimensions of all existing and proposed buildings, dimensions of the property, abutting streets, utilities, easements, ingress and egress, parking areas, loading area, landscaping, etc, along with elevations, sections, floor plans, etc, of all existing and proposed buildings and structures (See Plot Plan Checklist) / C /fir 1I 5 �Oh. �tTC S2/ �2'f �%GCe�6�n ?It ti-5 re- fjY /(e Gfl4 cti 1. a Je di !% cc A� 4 o ¢�zv >,ekr f S/� ��n� �✓ I J9 6 Attaofi the prop�sed Development Agreement The Development Agreement shall include the duration of the agreement, permitted uses of the property, density or intensity of use, maximum height and size of all buildings, and provisions for reservation or dedication of land for public purposes 3 ry n �� D MCv f U Qf�i��he¢f 2 / �EC E9MEI,, APR 18 2001 U 0 3& _ :a OWNER'S AFFIDAVIT I,(We) �/i� of A 11 l N L 5 the undersigned, depose and say that (I amANe are) the OWNER(S) of the property involved in this application and that I(we) have familiarized myself(ourselves) with the rules and regulation of the City of El Segundo with respect to preparing and filing this application and that the foregoing statements herein contained and the information on all documents and plans attached hereto are in all respects true and correct to the best of my /our knowledge and belief - /.1 , 200/ nat re Date 20_ Signature Date AGENT AUTHORIZATION I hereby authorize to act for me in all matters relevant to this application I understand that this person will be the exclusive contact on the project and will be sent all information and correspondence Owner's Signature AGENT AFFIDAVIT l,(We) the undersigned, depose and say that (I amANe are) the AGENT(S) of the property involved in this application and that l(we) have familiarized myself (ourselves) with the rules and regulation of the City of El Segundo with respect to preparing and filing this application and that the foregoing statements herein contained and the information on all documents and plans, attached hereto are in all respects true and correct to the best of mytour knowledge and belief 20— Signature Date 20_ Signature Date (p�PC�CCMC�j� APR 18 2001 PLANNING ,'V)P,ON t139 Recoweo 09 Jon 01 03 37 PM From 310322'57 To 5092724529 Tm4 —R^g -2001 1332 C_ A SOON DEU SUCS DEPT t L� -' c c r L C_ �a� a t 00 °0128265 N ii a u } lowered by 61Res com Page 10 of 12 3(10 322 4167 P..��10 71 roan 11 1 d A I I 0 z a y» a 0 U z O W x H x W i t i ■ 040 (24 HUNInNGTUN h o t e I d e v e to p m e n t March 31, 2001 Mr James Hansen Director of Planning City of El Segundo 350 Main Street El Segundo, CA 90245 Re El Segundo Residence Inn Dear Jun, Following up on our phone conversation of last week, I am making formal application for a language change to the SECOND AMENDMENT TO DEVELOPMENT AGREEMENT between the City and El Segundo HHG Hotel, L.P. By way of background, the City agreed to the hotel constructing a median cut along El Segundo Blvd as a means for eastbound traffic to conveniently access the hotel site In return, and subject to us exercising that option, the hotel was required to grant the City an easement for its fire trucks to enter a yet -to -be -built fire station. Subsequently our franchiser (Marriott International) took exception to our granting that easement because they did not feel it appropriate for fire trucks to pass through the hotel's primary entrance As a result, we submitted an alternate proposal to Public Works for a U -turn near the El Segundo/Nash intersection that would allow eastbound traffic to reverse direction and right turn into our site That request was verbally denied due to issues relating to the placement of the U -turn relative to the current fire station. We have since appealed to Marriott to modify their position, using the argument that the fire department has expressed a willingness to cooperate in minimizing the use of sirens at night near the hotel - if the easement were granted Marriott then reviewed the Second Amendment to the Development Agreement and indicated that they would relent if, and only if, it was amended to eliminate the "successor -in- interest" language Their position (which we share as owner /operator) is that the City could sell the land to a user whose ADT's are very high, potenually impairing egress /ingress to our own hotel guests You indicated in our phone conversation that the City had included the "successor" language because it could potentially enhance the value of the parcel With all due respect, I must tell you that is inconsistent with the premise of the original agreement in 12324 Rivers Edge • Potomac, MD 20854 • 301 - 963 -2428 • Fax 301 -963 -0751 041 which we were told the easement was for the sole benefit of the fire department Nothing was ever mentioned about selling the land and transferring the easement. In any event, I believe that Marriott will allow the easement, in return for striking the `.successor" language If the City is not willing to do that, we both lose On the one hand, our hotel guests are terribly inconvemenced and our business may suffer as a result On the other hand, the City's future fire station will not benefit from the easement As a further consequence to the City, its TOT revenue would be reduced because we would likely lose business to the Manhattan Beach Residence Inn as a result of awkward access to our hotel Jim, I would appreciate your support of this proposal, and can assure you that an amendment to the aforementioned language will result in approval of the easement by Marriott Please do whatever you can to expedite processing of this request as the hotel is scheduled to open April 19 Sincerely, Brent Andrus President cc Jim Otterson — Linscott, Law & Greenspan 0421 DRAFT MINUTES OF THE REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF EL SEGUNDO, CALIFORNIA MAY 10, 2001 Chairman Crowley called the regular meeting of the El Segundo CALL TO ORDER Planning Commission to order at 7 00 P M in the Council Chamber of the City of El Segundo City Hall, 350 Main Street, El Segundo, California Chairman Crowley led the Pledge of Allegiance to the Flag PRESENT CROWLEY, FRICK, KRETZMER, MAHLER, RICKARD ABSENT NONE Chairman Crowley presented the Consent Calendar None Vice - Chairman Kretzmer moved, seconded by Commissioner Mahler, to approve the April 26, 2001 minutes as submitted Passed 5 -0 None None PLEDGE TO FLAG ROLL CALL CONSENT CALENDAR CALL ITEMS FROM CONSENT CALENDAR MOTION PUBLIC COMMUNICATIONS WRITTEN COMMUNICATIONS Chairman Crowley presented Item H -2, Environmental Assessment No PUBLIC HEARINGS, 553 Address 2135 East El Segundo Boulevard Applicant. El NEW BUSINESS, Segundo HHG Hotel, L P Property Owners- El Segundo HHG Hotel, EA NO. 553 L P., and the City of El Segundo Senior Planner Garry reviewed staff report (of record) related to this matter Highlighting the applicant's absence from this evening's meeting, he advised that the applicant is based in Maryland; and stated that this amendment will go before the City Council for consideration at the first June, 2001 meeting 1 El Segundo Planning Commission Minutes, May 10, 2001 0 A Q Senior Planner Garry stated for Commissioner Rickard that the Residence Inn offers breakfast service for the hotel guests but that there is no public restaurant on site In response to Vice - Chairman Kretzmer's concerns /comments regarding the March 31, 2001, letter from Mr Brent Andrus (of record), Senior Planner Garry explained that the successor -in- interest language was in all the draft agreements and was openly negotiated and agreed upon by all parties Responding to Chairman Crowley's question regarding the easement, Senior Planner Garry stated that the City could decide how it wants to utilize this piece of property, that there are no limitations Chairman Crowley opened the public hearing in regard to this matter There being no public input, Chairman Crowley closed the public hearing Taking into consideration any future use at this site, Senior Planner Garry explained for Commissioner Rickard that there is sufficient room for two -way traffic to egress /Ingress onto this property. The Planning Commission expressed Its concurrence with staffs recommendation for denial of the applicant's request. Commissioner Mahler moved, seconded by Commissioner Rickard, to concur with staffs recommendation, thus adopting Resolution No 2507 Passed 5 -0 None Planning Manager Katz reviewed the upcoming agenda matters, noted that each of the Planning Commissioners had been given a copy of the Planning Commission Guidebook and two other publications from SCAG concerning livable communities and housing, and advised that the Housing Element hearing is scheduled for the second meeting in June 2001 At this time the Planning Commission viewed the Smart Growth video, which addresses the livable communities concept. DRAFT MOTION PUBLIC HEARINGS, CONTINUED BUSINESS REPORT FROM DIRECTOR El Segundo Planning Cotnmission Mmutes, May 10, 2001 044 RESOLUTION NO. 2507 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF EL SEGUNDO, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL DENY DEVELOPMENT AGREEMENT NO. DA01 -2 FORTHE THIRD AMENDMENT TO THE GRAND AVENUE CORPORATE CENTER DEVELOPMENT AGREEMENT, AND ENVIRONMENTAL ASSESSMENT No. 553 FOR PROPERTY AT 2135 EAST EL SEGUNDO BOULEVARD PETITIONED BY EL SEGUNDO HHG HOTEL. WHEREAS, the project developer, El Segundo HHG Hotel, L P ( "Owner"), owns certain real property, 3 081 acres in size, generally located along the west side of Nash Street and the north side of El Segundo Boulevard (the "Property"), in the City of El Segundo, commonly referred to as 2135 East El Segundo Boulevard, and, WHEREAS, the City of El Segundo owns certain real property used as a fire station at the northwest corner of Nash Street and El Segundo Boulevard ( "City Parcel'), in the City of El Segundo, commonly referred to as 2161 East El Segundo Boulevard, and, WHEREAS, the Owner proposes to amend the previous approvals of the Development Agreement (DA No 99 -2) to eliminate the successor -in- interest clause from an access easement to be located on the City Parcel abutting the Property to the east, and, WHEREAS, the Property and City Parcel are located in the Urban Mixed Use -North Zone ( "MU- N Zone ") The MU -N Zone provides for development of a mixture of compatible commercial, office, research and development, retail and hotel uses, and recreational facilities with approval of a conditional use permit, and, WHEREAS, in connection with the original development of the GACC, the original GACC Owner submitted applications for approval of Environmental Assessment No 430, Vesting Tentative Tract Map No 52427 (Subdivision No 98 -1), Conditional Use Permit No 98 -2, Parking Demand Study No 98 -1, and Development Agreement No 98 -1, and, WHEREAS, on May 19, 1998 the City Council adopted Ordinance No. 1287 and Resolution No 4063, Approving the Development Agreement and a Mitigated Negative Declaration of Environmental Impacts for the Development Agreement for the GACC Project, and, WHEREAS, on January 19, 1999, an Environmental Assessment (EA No 467), and First Development Agreement Amendment (DA No 98 -2) to the original Development Agreement (DA No 98 -1) for a proposed additional approximate 15,000 square feet for the Sports Training and Recreational Facility (Project Area 4) was reviewed and approved by the City Council (Ordinance No 1291), and, WHEREAS, on January 18, 2000, an Environmental Assessment (EA No 496), and Second Development Agreement Amendment (DA No 99 -2) to the original Development Agreement (DA No 98 -1) for a proposed median island cut in El Segundo Boulevard to provide eastbound access to the Property was reviewed and approved by the City Council (Ordinance No 1316), and, WHEREAS, the State California Environmental Quality Act (CEQA) Guidelines Section 15270 states CEQA does not apply to projects which a public agency rejects or disapproves, and, 1's 45 WHEREAS, on May 10, 2001, the Planning Commission did hold, pursuant to law, a duly advertised public hearing on such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the public hearing was given in the time, form and manner prescnbed by law; and, WHEREAS, opportunity was given to all persons present to speak for or against the findings of Environmental Assessment No 553 and Development Agreement Amendment No 01 -2, and, WHEREAS, at said hearing the following facts were established The project site consists of 3 081 acres The protect consists of a proposed approximate 105,122 square foot all suites Marriott Residence Inn hotel with a maximum of 150 -rooms with a floor area ratio of approximately 0 78 1 The subject proposal is covered by the following previous approvals and agreements a) Environmental Assessment No 430, Subdivision No 98 -1 for Vesting Tentative Map No 52427, Conditional Use Permit No 98 -2, Parking Demand Study No 98 -1 and Development Agreement No 98 -1, which were approved by Planning Commission Resolution Nos 2413, 2414, 2415 and 2416, respectively, and City Council Ordinance No 1287 and Resolution No 4063 b) A Development Agreement (Instrument No 98- 1109405) was executed on June 30, 1998 pursuant to which the City granted the Developer the nght to construct the protect in accordance with the rules, regulations, zoning, and official policies existing at the time c) Environmental Assessment No 467, Development Agreement Amendment No 98 -2 (First Amendment), which was approved by City Council Ordinance No 1291 for a Revision to Exhibit 'B' of the Original Development agreement to increase the size of the proposed recreational facility on Protect Area 4 for Plan B by 15,000 square feet d) Environmental Assessment No 496, Development Agreement Amendment No. 99 -2 (Second Amendment), which was approved by City Council Ordinance No 1316 fora proposed median island cut in El Segundo Boulevard to provide eastbound access to the Property The Second Amendment requires the Owner to grant an access easement on the Properly to provide access to the City Parcel ff the median island cut is constructed The proposed amendment would eliminate the successor -in- interest provision in the Second Amendment that currently allows the access easement to the City Parcel to be transferred along with the land to any future owner of the property The proposed amendment would eliminate the City's requirement to reimburse the applicant for 25 % of the cost of design and construction of the proposed median island cut 6 The proposed amendment would restrict access to the City Parcel, should the City decide to sell and redevelop the site The City Parcel would then be limited to nght -in, right -out access on El Segundo Boulevard, which would reduce the value of the property 7 The current Urban Mixed -Use North (MU -N) zoning for the site is consistent with the current General Plan Land Use designation of the site for Urban Mixed -Use North The subject proposal is consistent with the intent of the MU -N zoning designation by allowing for commercial, office, retail, restaurant and recreational uses C,46 The surrounding areas to the west, north, south and east are developed, or planned to be developed, with office uses, research and development, restaurants, and hotels The properties to the north and east are zoned Mixed -Use North (MU -N), to the west Corporate Office (CO), and to the south Light Industrial (M -1) NOW, THEREFORE, BE IT RESOLVED that after considering the above referenced facts for the subject protect, the GACC Project Approvals and the information contained therein; testimonyand otherevidence offered at the public hearing, the Planning Commission recommends that the City Council deny Environmental Assessment No 553 and Development Agreement No 01 -2 (Third Amendment to DA 98- 1), and, makes the following findings in support thereof The proposed amendment would not conform to the public convenience, general welfare and good land use practice because the proposed amendment would grant the applicant additional benefits, beyond those previously negotiated without providing sufficient additional public benefits to outweigh the potential loss in future use of the City fire station parcel The proposed amendment would adversely affect the future orderly development of the fire station and reduce the value of the City property BE IT FURTHER RESOLVED that according to the El Segundo Municipal Code, a copy of this Resolution shall be matted to the applicant at the address shown on the application and to any other person requesting a copy of same The decision of the Planning Commission asset forth in this Resolution shall become final and effective ten calendar days after the date of the Planning Commission action, unless an appeal in writing is filed with the City Council PASSED, APPROVED AND ADOPTED this 10th day of May, 2001. James M Hansen, Director of Community, Economic and Development Services, and, Secretary of the Planning Commission of the City of El Segundo, California VOTES - B Crowley -Aye M Kretzmer - Aye P Mahler -Aye G Rickard -Aye C Frick -Aye Brian Crowley, Chairman of the Planning Commission of the City of El Segundo, California P \Planning & Building SafetyAPROJECTS1 551- 5251EA- 553\ea -553 reso doc 3 Garry, Paul From. Brent Andrus [BrentAndrus@mmdspnng com] Sent* Tuesday, May 15, 2001 7 28 AM To. pgarry@elsegundo org Cc. )hansen @elsegundo.org Subject: FW Third Amendment Paul, I was most surprised to receive your staff report and see that you were recommending denial of my application If that was the City's intention, you should have just told me that in the first place and I wouldn't have bothered processing it. And I certainly wouldn't have given the City a $2500 deposit just to write a negative report. I hope you didn't spend too much of the deposit as that would be the ultimate in "adding insult to injury" There's something I just don't understand about the City's reasoning The basis for denial is based on a premise that the City doesn't get enough in return for abandoning the 'successor' language You obviously are making the assumption that the City will get the easement whether or not they approve the Third Amendment And that just isn't the case. I CAN'T GRANT THE EASEMENT WITHOUT THE CHANGE, according to Marriott If you approve it, the City gains the easement for the fire station if they eventually build If they don't build, and elect to sell the land, what have you gained by denying the amendment° The land will have no more sale value since I won't exercise my option on the median cut, and therefore you won't have the easement for a land sale in any event. Bottom line is if the City grants approval of the application (1)the hotel gets the median cut, (2)our guests get convenient access, (3)hotel sales are higher, (4)the City gets more TOT revenue, and (5)the City gets the easement if they build the new fire station But if you deny the application, we both lose on all counts Furthermore, your land won't be any more valuable because I won't (can't) grant you the easement So if you don't intend on rewriting your report with a favorable recommendation, you might as well just pull it and not waste Planning or City Council time Please let me know how you plan to proceed from here 1 048 EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Boards, and Commissions AGENDA DESCRIPTION: Camp Eucalyptus Task Force Recommendation; Recreation and Parks Commission Recommendation on Camp Eucalyptus RECOMMENDED COUNCIL ACTION- Direct staff to proceed with Commission recommendation. BACKGROUND & DISCUSSION In January 2UU1, the City Council directed staff to convene a task force for the purpose of evaluating the City -owned Camp Eucalyptus site at 645 California St The Task Force was made up of members of the Recreation and Parks Commission, School Board, Kiwanis, local Girl Scouts representatives, local Boy Scout representatives, neighborhood residents, and staff The Task Force recommended improving the site and building a new 1250 square foot building to accommodate the needs of local youth groups interested in a camping experience. In the early meetings, the task force was considering a smaller, 800 square foot structure that would be manufactured off -site and transported to the site and assembled in two days. Task Force member Alan West brought forward a proposal to construct a larger building, hoping to challenge local contractors to contribute time and materials to develop the facility for community use. Although public bidding law restricts the City in how project development will be handled, the idea of a larger, permanent structure was more acceptable to the Task Force than the portable facility (Continued on opposite side) ATTACHED SUPPORTING DOCUMENTS. Task Force Roster, Attachment A (Task Force Recommendations), Attachment B (Proposed Site Plan) FISCAL IMPACT. Operating Budget, Amount Requested Account Number- Project Phase: Appropriation required: Mary Strenn, Yes ATE: � /Zov /9 / °/ t „4 2 The Task Force embraced this idea, and forwarded their recommendations (Attachment A) to the Recreation and Parks Commission for review The Commission reviewed the Task Force recommendations and the earlier consideration of a manufactured structure, and agreed with the Task Force recommendation for a larger, permanently constructed building A site plan (Attachment B) was developed by Carl Jacobs, who attended a number of meetings and was very helpful in assisting the Task Force and Commission with site review and logistics The entire Task Force is to be commended for their diligence and dedication to this exciting process. 050 March 13, 2001 CAMP EUCALYPTUS TASK FORCE MEMBERS CITY OF EL SEGUNDO Andy Santamana Greg Johnson Judy Andoe RECREATION AND PARKS COMMISSION Bill McCaverty Colleen Glynn -Rich BOY SCOUTS Lacy Cook GIRL SCOUTS Nancy Jacobson Naomi McElvain RESIDENTS Don Brann Bill Evans KIWANIS Alan West SCHOOL DISTRICT Chris Powell Camp Euc T F r 051 CAMP EUCALYPTUS TASK FORCE RECOMMENDATIONS TO THE RECREATION AND PARKS COMMISSION ON THE DESIGN, DEVELOPMENT, MAINTENANCE AND MANAGEMENT OF THE FACILITY The City Council appointed a task force to address the disposition of the camp in January 2001. The Task Force has met during February and March, 2001 to discuss the opportunities to improve the Camp Eucalyptus site. The following recommendations have been discussed by the group, and will be forwarded to the Recreation and Parks Commission for consideration. It is the Task Force's understanding that the Commission will carefully consider these recommendations, and will be forwarding their own recommendations for this site to the City Council in a timely manner Camp Eucalyptus is a wonderful site, with a long history accommodating the diverse needs of our local girl scouts and scouting groups from other communities The Task Force feels that after this camp has been improved, it should be used primarily to benefit the girl scout program in El Segundo. The Task Force also believes that other local scouting groups and youth groups may request use of the facility The goal is to maximize the use of the facility, while keeping in mind that we have a responsibility to our community to maintain the camp and it's amenities in a safe and presentable condition at all times. We anticipate that Camp Eucalyptus will be brought up to the high standards our community has come to expect of our public facilities, and that El Segundo residents will be able to enjoy this camp for many years Request staff continue investigating the option to place a manufactured structure on the site that will accommodate the needs of the girl scouts for meeting space, and present a clean, safe, and aesthetically pleasing structure that is inviting and functional, 2 The structure should be approximately 1250 square feet. A divider should be installed that will allow the room to be split into two rooms. A small refrigerator /sink unit with a microwave or small range should accommodate any kitchen needs. There will be a need for inside storage for troop gear, and an outside unit for camping gear 3 Develop a plan to improve the site by o Defining and improving the tent sites, o Cleaning up the camp fire area, o Improving the landscaping, o Pruning the trees, o Repair /replace fencing and gates as needed; o Include an outdoor sink and drinking fountain as a stand alone unit; 052 o Installing a new sewer line, potable water line, electrical, and phone service, o Install security lighting that is motion sensitive to alert residents and the authorities to unauthorized intruders, 4 Investigate opportunities to collaborate with the School District in order to improve the ingress /egress to the camp from the access road off California St., 5 The facility should be managed by the Recreation and Parks Department, using current policies and procedures for facility reservation and use. Facility use should be limited to organized youth groups, with the girl scouts given first priority for reservations 6 The Park Maintenance Division will oversee the landscape maintenance of the camp area 7 Custodial service will be provided by the city custodial contractor currently maintaining Recreation and Park facilities; 8 The Recreation and Parks Commission will oversee policies and procedures, making appropriate recommendations to the City Council. 9 Additional policies and procedures will be developed to address day use and overnight camping Care will be taken in addressing the residential character of the community t'53 C ID .� O O A City of El Segundo Camp Eucalyptus Califomia Street O Cn N M 2 n T C W T C7 cn CD m D O (n CD r« O x 0 CD 7 0 c C W T C7 cn CD m D m �^ CD o CD .r x 0 A 0 c m m T �p O x� D m m O Cn C (D D A7 I CD AL —Ow HI till 0 U i'anlar C�rcn4 C..M....I 054 cn CD CD o CD .r 0 m m Cn CD O O HI till 0 U i'anlar C�rcn4 C..M....I 054 O O 2 m D p 9 0= m O z S 7 Z m 0 O a 3 w O ry m K O T 0 \ O S^ m d 0 v m o an m 0 S O r wyyZm DZ i S3 g�Qi ma = ^m g_ c 3 gj m �2 £ QQ m= ° m - m N m w i o mD m i z o o n o meo�m O _ v N a u o m N mays = L m m 4 b p\ A \v\ G O O p S m x w O C im ' >o r S m m Z N III a T T_ 1 A I99 C n 3 m n Dy m S O O 9� (�pnl n D my v O a i z v p y a A m O m 0 y y y O 2 Q O b m i Z i o Z 00 SH p p T p y ^ c 4 c Z a A o n a O g z a z m c N m °em L"'o - v mmu O D m O T A O 10 b T L �!1 53 g"p pK yO r F w C m2 C� 2 O CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 51512001 THROUGH 512512001 Date 5/4/01 5/10/01 5/10/01 5110101 5/9/01 5/11/01 5/14/01 5/14/01 5/16/01 5/23/01 5/25/01 5125/01 5/24/01 5/24/01 5/5- 5/25/01 Payee Amount Description Health Comp 63311 Weekly claims 4/27 West Basin 753,646 64 H2O Payment IRS 196,993 13 Federal Taxes PR 23 Employment Development 38,828 35 State Taxes PR 23 Health Comp 2,46131 Weekly claims 5/4 Siemens Credit Corp 44,837.50 Quarterly Energy Federal Reserve Bank 30000 Emp Savings Bonds PR24 I Federal Reserve Bank 20000 Emp Savings Bonds PR24 EE Health Comp 28388 Weekly claims 5/11 Health Comp 241 48 Weekly claims 5/18 Federal Reserve Bank 35000 Emp Savings Bonds PR25 1 Federal Reserve Bank 20000 Emp Savings Bonds PR25 EE IRS 190,651 22 Federal Taxes PR 24 Employment Development 36,409 41 State Taxes PR 24 Workers Comp Activity 42,368 56 SCRMA checks issued 1,308,404 59 DATE OF RATIFICATION: 0615101 TOTAL PAYMENTS BY WIRE. Certified as to the accuracy of the wire transfers by Deputy Treasurer, !/ 6120101 Date Finance Director /11 � 5-1-36101 Date City Manager f �— Date r 1,308,404.59 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo G5G SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL MONDAY, MAY 14, 2001 - 7:00 P.M. CALL TO ORDER - Mayor Gordon at 7 15 p in ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick SPECIAL ORDERS OF BUSINESS - - Present - Absent - Present - Present - Present A Town Hall Meeting sponsored by the City of El Segundo and the El Segundo Residents Association (ESRA) will be held to discuss the LAX Master Plan Environmental Impact Report with presentations by ESRA and the City Council, to receive public comments and to consider potential Council direction/action Clem Shute, Shute, Milhaly & Weinberger, gave apresentation PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another and employees speaking on behalfof their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor andpunishable by a fine of$250 While all comments are welcome, the Brown Act does not allow Council to take action on anJ item not on the agenda The Council will respond to comments after Public Communications is closed The following individuals spoke regarding LAX Juli Potter, P O Box 2813, El Segundo, CA 90245 Don Bryeck, 823 Maryland Street, El Segundo, CA 90245 Jon Chaykowski, 218 John Street, Manhattan Beach, CA 90288 Gus Siamis, 5739 W 74' Street, Los Angeles, CA 90045 Adrienne Collis, 1501 E Maple Avenue, El Segundo, CA 90245 Julius Wilson, 418 W Pine Avenue, El Segundo, CA 90245 Herbert Kelly, 525 Penn Street, El Segundo, CA 90245 Joe Svezia, 511 Oregon Street, El Segundo, CA 90245 Gerhardt Van Dne, 724 W Pine Avenue, El Segundo, CA 90245 Liz Garnholz, 442 W}uting Street, El Segundo, CA 90245 Gene White, 7053 Vista Del Mar Lane, Playa del Rey, CA 90293 Michael Ferguson, 128 Virginia Street, Apt A, El Segundo, CA 90245 Mike Stevens, 720 Manchester Drive, Inglewood, CA 90301 Ana Mullvaney, P O Box 881771, Los Angeles, CA 90009 Kevin Vandry Edna Freeman, 418 Loma Vista Street, El Segundo, CA 90245 ADJOURNMENT at 9 05 p in Jeff Stewart, Clerk Pro Tem •'57 4 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 15, 2001 - 5:00 P.M. 5:00 PM Session CALL TO ORDER - Council Member Wernick at 5.00 p m ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernlck CLOSED SESSION: - Absent - Absent - Present - Present - Present The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sea.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Gov't Code §54957 (Personnel); and /or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) 1 Phillips Petroleum, et al v County of Los Angeles, et al., USDC No. 1938 -MRP (MANx). 2 Shell Chemical Company, et al v County of Los Angeles, et al., USDC No 1917 -GHK (RCx) 3 Jeffrey Capistran v El Segundo, LASC Case No. YC 038535. 4 El Segundo v Trio Manufacturing, LASC Case No YC038567 CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b). -0- potential case (no further public statement Is required at this time), Initiation of litigation pursuant to Gov't Code §54956.9(c)- -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) - None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) - None Council reconvened to open session at 6.55 P M. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 15, 2001 PAGE NO 1 058 4 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 15, 2001 - 7:00 P.M. 7:00 PM Session CALL TO ORDER - Council Member Wernick INVOCATION - Rev Julie Elkins, United Methodist Church of El Segundo PLEDGE OF ALLEGIANCE - Council Member Nancy Wernick PRESENTATIONS — (a) Council Member Wernick presented an El Segundo Poster to Steve Kuykendall in recognition of his representation of El Segundo during his term as a Member of the House of Representatives, 106th Congress (b) Council Member McDowell presented a Proclamation to Chris Barrett, former El Segundo Police Officer, commemorating May 16, 2001 as Police Officers Memorial Day and the week of May 13 -29, 2001 as Police Week in El Segundo (c) Council Member Wernick announced Jeff Leyman as the Police Officer of the Year ROLL CALL Mayor Gordon - Absent Mayor ProTem Jacobs - Absent Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed Julie Warner, El Segundo Cub Scouts, requested Council support for the annual Soapbox Derby Lewis Jensen, resident, spoke regarding the downtown beautification, and item number 5, on the Consent Calendar, regarding tenant/business owner units above downtown buildings Carrie Kline, resident, opposes the adoption of the amendment of the Downtown Specific Plan to allow tenant/business owner units above downtown buildings. Loretta Frye, resident, spoke regarding opposition of the amendment of the Downtown Specific Plan to allow tenant/business owner units above downtown buildings MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 15, 2001 PAGE NO 2 41 Liz Garnholz, resident, spoke regarding approval of the plan for Phase 8 of the City's Residential Sound Insulation Program ITEM BROUGHT FORWARD FROM CONSENT AGENDA Request by El Segundo Cub Scout Pack 968C, for City support and waiver of fees to use Grand Avenue from Arena to Eucalyptus on July 22, 2001 for the annual Cub Adventure Soapbox Derby from Noon to 5:00 p.m (Fiscal Impact $441 33) MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to approve the request by El Segundo Cub Scout Pack 968C, for City support and waiver of fees to use Grand Avenue from Arena to Eucalyptus on July 22, 2001 for the annual Cub Adventure Soapbox Derby from Noon to 5:00 p.m. provided the event meets all applicable City requirements MOTION PASSED BY THE FOLLOWING VOTE: AYES: COUNCIL MEMBERS WERNICK, GAINES AND MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON AND MAYOR PRO TEM JACOBS; ABSTAIN: NONE. 3/0. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY THE FOLLOWING VOTE: AYES: COUNCIL MEMBERS WERNICK, GAINES AND MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON AND MAYOR PRO TEM JACOBS; ABSTAIN: NONE. 3/0. B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE E. CONSENT AGENDA All Items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an Item is made, the item(s) will be considered Individually under the next heading of business Approved Warrant Numbers 2517334- 2517625 on Register No. 15 in total amount of $849,529.62, and Wire Transfers in the amount of $392,472 34 2. Approved City Council meeting minutes of May 1, 2001. 3. ITEM PULLED FOR CONSIDERATION EARLIER IN MEETING 4 Adopted Ordinance No. 1335 adopting the recodified version of the El Segundo Municipal Code MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 15. 2001 060 PAGE NO 3 s PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL Awarded Contract No. 2881 to Budlong & Associates, Inc. for professional services to provide design services for the electrical upgrade of Recreation Park. Approved Capital Improvement Project In the amount of $21,840 00 and authorized the City manager to execute the standard professional service agreement on behalf of the City Accepted Holly Avenue curb and sidewalk — Project No PW 00 -16, final contract amount $18,455 00 and authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office Approved examination plans for the Personnel Merit System job classifications of Facilities Maintenance Supervisor, Lateral Entry Senior Dispatcher, Program Coordinator, Administrative Specialist and Fire Captain. Adopted Resolution No 4215 certifying the City will sustain its level of expenditures for transportation purposes, accepted receipt of the Traffic Congestion Relief funds and approved the proposed use of those funds MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to approve consent agenda items 1, 2, 4, 6, 7, 8 and 9 MOTION PASSED BY THE FOLLOWING VOTE: AYES: COUNCIL MEMBERS WERNICK, GAINES AND MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON AND MAYOR PRO TEM JACOBS; ABSTAIN: NONE. 3/0. CALL ITEMS FROM CONSENT AGENDA Adopted Ordinance No 1336 amending the Downtown Specific Plan to permit tenant/business owner residential units on the second floor of buildings (Specific Plan Amendment No 01 -3 and General Plan No. 01 -1). City Attorney Mark Hensley read the following ORDINANCE NO 1336 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING GENERAL PLAN AMENDMENT NO 01 -1 AND THE FIRST AMENDMENT TO THE DOWNTOWN SPECIFIC PLAN NO 01 -03 IN THE 100 -500 BLOCKS OF RICHMOND STREET AND THE ADJACENT PROPERTIES ON GRAND AVENUE. PETITIONED BY THE CITY OF EL SEGUNDO MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to approve consent agenda items 5, Adoption of Ordinance No. 1336 amending the Downtown Specific Plan to permit tenant/business owner residential units on the second floor of buildings (Specific Plan Amendment No 01 -3 and General Plan No 01 -1). MOTION PASSED BY THE FOLLOWING VOTE: AYES: COUNCIL MEMBERS WERNICK, GAINES AND MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON AND MAYOR PRO TEM JACOBS; ABSTAIN: NONE. 3/0. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 15, 2001 PAGE NO 4 061 F. NEW BUSINESS — 10 Approval of plan for Phase 8 of the City's Residential Sound Insulation (RSI) Program. Jim Hansen, Director of Community, Economic and Development Services Department, gave a report MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to approve the plan for Phase 8 of the City's Residential Sound Insulation (RSI) Program MOTION PASSED BY THE FOLLOWING VOTE: AYES: COUNCIL MEMBERS WERNICK, GAINES AND MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON AND MAYOR PRO TEM JACOBS; ABSTAIN: NONE. 310. G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE REPORTS - CITY CLERK - NONE REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell — Reported on the Downtown sub - committee Requested to agendize the establishment of a lunchtime shuttle between the office area east of Sepulveda and Main Street Stated he will conduct office hours in the park on Saturday, May 19, 10.00 A M Council Member Gaines — Reported on the town meeting at the Hacienda Hotel regarding the LAX issues He also spoke regarding electrical power Council Member Wernick — Spoke regarding the hearings on the Airport, June 9, 12.00 Noon to 3 P M Requested a project book on the downtown project. PUBLIC COMMUNICATIONS - NONE ADJOURNMENT at 8 05 P.M to 5:00 P M. on Tuesday, June 5, 2001. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 15, 2001 PAGE NO 5 r62 EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION, Request to purchase a computer forensic workstation for the purpose of retrieving, examining, and obtaining computer forensic evidence in criminal cases The cost of this workstation will not exceed $14,000 from the asset forfeiture account. RECOMMENDED COUNCIL ACTION Approve request BACKGROUND & DISCUSSION, Currently, the EI Segundo Police Department is unable to obtain computer forensic evidence in a timely manner. The return time for evidence from local, state, or federal laboratories has increased to over four months Investigation of these cases is in serious jeopardy because of the extended investigation time required This rapid growth of computer forensic evidence is related to the increase in identity theft and child pornography throughout the country and the use of computers to facilitate these crimes To assist with this backlog, the El Segundo Police Department, along with other South Bay Departments have been approached to set up satellite workstations This workstation and associated software would allow investigators to seek out key evidence contained on computer hard drives within minutes, instead of days. This information will greatly enhance the effectiveness of the investigation, and will save considerable investigative time This equipment has also been approved by Information System Division and will be compatible with the existing system ATTACHED SUPPORTING DOCUMENTS- FISCAL IMPACT: Operating Budget. Amount Requested, Account Number: Project Phase* Appropriation required $14,000 #109 - 400 - 3105 -8108 YES Police City Manager DATE- 5/25/01 3 33 PM 1 163 EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Request for the City Council to approve the waiver of a formal bidding process and authorize the purchase of the Omega GIS program funded through Asset Forfeiture in an amount not to exceed $29,640 RECOMMENDED COUNCIL ACTION: It is recommend that the City Council a) Waive formal bidding per Municipal Code b) Authorize the purchase of the Omega GIS product utilizing Asset Forfeiture Funds BACKGROUND & DISCUSSION: The Omega Geographical Information System will assist the Police Department in several ways 1 The early identification of crime trends within the city and in neighboring cities, 2 Providing information for the most efficient ways of deploying resources, 3 Ability to provide better statistical information within the department and to the community, (continued on next page) ATTACHED SUPPORTING DOCUMENTS: 1 Staff report from Chief Grimmond dated April 12, 2001 2 Proposal and quote from Omega dated April 10, 2001 3 The proposed contract from Omega approved as to form by City Attorney FISCAL IMPACT: Operating Budget. Amount Requested: $29,640 00 Account Number: #109 -400- 3105 -8108 Project Phase: Appropriation required. YES ORIGINATED' DATE: i immond, Chie of Police Sr POO/ Mary Sftnn, City Manager DATE: s�/ 5/25/01 10 42 AM 6 164 Page 2 4 The ability to work with other city departments to Improve services, 5 Fulfill requirements of Assembly Bill 1263 by providing dispatch the capability of locating cell phone 911 calls 6 The Information Systems Division has worked closely with the P D to evaluate and confirm that this system will integrate well with the City's Master Technology Plan The request for sole- source purchase of the Omega GIS is based on the following 1 Bordering cities have purchased or are planning to purchase CnmeView and are interested In sharing Information from the system 2 The integration with the West Covina system software has been accomplished and will provide El Segundo a savings 3 The Planning Department already uses ArcVlew, a component of CnmeView 4 The El Segundo Fire Department is Interested in FireView and Omega has offered a substantial savings if both Fire and the Police Departments purchase these systems 5/25/01 10 42 AM 065 61 o��CJeyuizdo INTER- DEPARTMENTAL CORRESPONDENCE May 18, 2001 To Mary Strenn, City Manager From Tim Gnmmond, Chief of Police Subject Crime Analysis /Crime Mapping System PROPOSAL It is proposed that a Geographic Information System (GIS) for Crime Analysis and Mapping be purchased and interfaced with the Police Records and Dispatch systems Staff requests to use $ 29,640 of asset forfeiture funds for the purchase and installation of this program BACKGROUND Geographical Information Systems have become a critical tool for law enforcement as well as many other City Departments such as Planning, Public Works, and Fire The City of El Segundo Planning Department has been using the ArcView mapping program on a small scale for several years now In an effort to provide our community with the best service possible, the Police Department has been researching and evaluating the benefits of purchasing and installing the CrimeView Geographic Information System After consulting with the Information System staff, and the purchasing agent, a list of the immediate and future benefits was compiled and is described below The Police Department does not have access to a mapping system that could plot incidents, crimes, or calls for service. A mapping program integrated with our Records Management System would allow us to quickly identify problem areas and crime trends within the community Early detection would enable us to fully utilize available resources to combat crime A GIS program would facilitate the mapping of incidents, perform queries, and analyze and graph comparisons of statistical information associated with the incidents and crime trends within El Segundo The Police Department could direct resources in the most efficient manner possible The selection of CnmeView through Omega relies heavily on reputation within the market, logistical considerations of opportunities to share information with border cities, financial incentives and considerations, the existing use of ArcView, (a component of CnmeView) within the City's Planning Department, and the fact that this GIS has the capability of integrating with the future Geographic Positioning System for triangulation of cell phone sites and calls which will be a requirement for Dispatch centers in the year 2001 066 According to a Records Management Consultant affiliated with the City's ongoing Document Imaging selection, Diane Gladwell, ESRI is supplying 80% of the GIS market Omega utilizes ESRI software in their CrimeView package Manhattan Beach Police Department has purchased and installed CrimeView and is very satisfied with the product They have expressed interest in working with us within CrimeView to develop border maps and share statistics and maps of local crime trends The new Regional Communications Center is also planning to integrate the CrimeView program into their new dispatching system This would enable El Segundo to share border information with cities dust east and south of our city boundaries Financially, CrimeView offers unique avenues for savings that other companies could not offer First, Fullerton Police Department, who contracts with The West Covina Service Group, has purchased and is utilizing CrimeView The integration with the two systems is complete and therefore we will not need to pay for the up front programming and integration costs Second, Paul Garry in the Planning Department has been using ArcView, one of the components of CrimeView, and has input several layers of mapping information for the Police Department and Fire Department use This will reduce the time and manpower required to bring the system on line This would also give the I S staff an opportunity to integrate the ArcView mapping program utilized in the Planning Department with the Police Department's mapping system while maintaining security of confidential information Third, the Fire Department has been researching FireView by Omega and has discovered that they will receive a substantial discount if they combined their FireView purchase with the Police Department purchase Regarding the Dispatch center, Assembly Bill 1263, in short, requires the routing of 911 calls to the nearest local emergency telephone service rather than the nearest Department of the California Highway Patrol communications center. To facilitate locating the caller, dispatch centers will require a mapping program This proposal includes a CrimeView system for the Communications Center, which has been successfully integrated into a Geographical Positioning System The GPS will identify and locate the cell phone This purchase would be the first step toward establishing a City -wide Geographical Information System that would enable Police, Public Works, Planning, Building - Safety, Fire, and Finance to share information and work together towards meeting our goals and the community's needs This system fits well into the City's Master Technology Plan It is recommended that Council approve the expenditure of $29,640 of asset forfeiture funds for the purchase of a GIS program that would provide a Crime Analysis and Mapping system to be integrated into the Records Management and Computer Aided Dispatch systems 067 eiz.lels. 0, unalo INTER- DEPARTMENTAL CORRESPONDENCE May 18, 2001 To Mary Strenn, City Manager From Tim Gnmmond, Chief of Po Subject Crime Analysis /Crime Mapping System PROPOSAL It is proposed that a Geographic Information System (GIS) for Crime Analysis and Mapping be purchased and interfaced with the Police Records and Dispatch systems Staff requests to use $ 29,640 of asset forfeiture funds for the purchase and installation of this program. BACKGROUND Geographical Information Systems have become a critical tool for law enforcement as well as many other City Departments such as Planning, Public Works, and Fire. The City of El Segundo Planning Department has been using the ArcView mapping program on a small scale for several years now In an effort to provide our community with the best service possible, the Police Department has been researching and evaluating the benefits of purchasing and installing the CrimeView Geographic Information System After consulting with the Information System staff, and the purchasing agent, a list of the immediate and future benefits was compiled and is described below The Police Department does not have access to a mapping system that could plot incidents, crimes, or calls for service. A mapping program integrated with our Records Management System would allow us to quickly identify problem areas and crime trends within the community Early detection would enable us to fully utilize available resources to combat crime A GIS program would facilitate the mapping of incidents, perform queries, and analyze and graph comparisons of statistical information associated with the incidents and crime trends within El Segundo The Police Department could direct resources in the most efficient manner possible The selection of CrimeView through Omega relies heavily on reputation within the market, logistical considerations of opportunities to share information with border cities, financial incentives and considerations, the existing use of ArcView, (a component of CrimeView) within the City's Planning Department, and the fact that this GIS has the capability of integrating with the future Geographic Positioning System for triangulation of cell phone sites and calls which will be a requirement for Dispatch centers in the year 2001 066 According to a Records Management Consultant affiliated with the City's ongoing Document Imaging selection, Diane Giadwell, ESRI is supplying 80% of the GIS market Omega utilizes ESRI software in their CrimeView package Manhattan Beach Police Department has purchased and installed CrimeView and is very satisfied with the product. They have expressed interest in working with us within CrimeView to develop border maps and share statistics and maps of local crime trends. The new Regional Communications Center is also planning to integrate the CrimeView program into their new dispatching system. This would enable El Segundo to share border information with cities dust east and south of our city boundaries Financially, CrimeView offers unique avenues for savings that other companies could not offer First, Fullerton Police Department, who contracts with The West Covina Service Group, has purchased and is utilizing CnmeView The integration with the two systems is complete and therefore we will not need to pay for the up front programming and integration costs Second, Paul Garry in the Planning Department has been using ArcView, one of the components of CrimeView, and has input several layers of mapping information for the Police Department and Fire Department use This will reduce the time and manpower required to bring the system on line This would also give the LS staff an opportunity to integrate the ArcView mapping program utilized in the Planning Department with the Police Department's mapping system while maintaining security of confidential information Third, the Fire Department has been researching FireView by Omega and has discovered that they will receive a substantial discount if they combined their FireView purchase with the Police Department purchase Regarding the Dispatch center, Assembly Bill 1263, in short, requires the routing of 911 calls to the nearest local emergency telephone service rather than the nearest Department of the California Highway Patrol communications center. To facilitate locating the caller, dispatch centers will require a mapping program This proposal includes a CrimeView system for the Communications Center, which has been successfully integrated into a Geographical Positioning System The GPS will identify and locate the cell phone This purchase would be the first step toward establishing a City -wide Geographical Information System that would enable Police, Public Works, Planning, Building- Safety, Fire, and Finance to share information and work together towards meeting our goals and the community's needs This system fits well into the City's Master Technology Plan RECOMMENDATION It is recommended that Council approve the expenditure of $29,640 of asset forfeiture funds for the purchase of a GIS program that would provide a Crime Analysis and Mapping system to be integrated into the Records Management and Computer Aided Dispatch systems. Usk OMEGA GROUP CrimeView® Contract UN•ras tom* W"RW ffd=ftma 12707 High Bluff Dme, Sule 120 • San Diego, CA 92130 -2035 Phone: 858 4813119 • Fax: 858 481 9051 E -mall• maiAWwmegagroup com • Web: www theomepaorouo cor- Thus agreement, made and entered into the I & day of April, 2001, by and between the City of El Segundo, hereinafter referred to as "City ", and THE OMEGA GROUP, INC a California corporation, hereinafter referred to as "Omega" WITNESSETH WHEREAS, it is the desire of the City to contract with The Omega Group to create and/or update a Geographic Information System based crime analysis system WHEREAS, Omega in consideration of the mutual promises of the parties hereto, the City hereby retains Omega upon the terms and conditions heremafter set forth, and Omega hereby accepts said retention and agrees to perform the services hereinafter mentioned, upon said terms and conditions The term of this Agreement shall start April 10, 2001 and end April 9, 2002 At the end of this period, the City and Omega may extend the contract by mutual amival agreement for one (1) year Omega agrces to the following A Omega will provide services detailed in the El Segundo Proposal, April 10, 2001 (Attached hereto as "Exhibit A" and incorporated herem by this reference) B Omega shall provide the deliverables to the City's designee in this matter C Omega shall provide regularly scheduled invoices to the City's designee Travel expenses for one nip are included in the contract total amount Any additional travel will be billed separately at cost For services provided under the Agreement, the City will pay Omega $28,225 00 (see Proposal) Omega shall obtain a purchase order from the City staff which is valid for each fiscal year in which work is performed Pavment schedule consists of four payments and are due as follows • Thirty percent (3(r), $8,467 50 of the agreed upon price of the proposal will be due upon initiation of the contract • Thirty percent (301/6), $8,467 50 of the agreed upon price of the proposal will be due upon the delivery of software • Thirty percent (3(r), $8,467 50 of the agreed upon price of the proposal will be due immediately following training and installation • Ten percent (10 0/6), $2,822 50 of the agreed upon price of the proposal will be due upon completion of the project The services required by this Agreement must be provided to the City's designee no later than ten (10) days prior to the expiration of the term of the Agreement Failure to do so will result in the City withholding payment of the final invoice of Omega until said products are received by the City's designee The City's designee shall provide written acceptance of the required services to Omega within ten working days of receipt of same That acceptance shall be conclusive evidence of the acceptance of the products by the City Omega shall hold and keep harmless the City and all officers and agents thereof from damages, costs or expenses in law or equity that may at any tune anse or be set up because of mjunes to or death of persons or damage to, loss, or theft of property, including City's personnel and property, arising by reason of, or in the course oly Omega's neghgent performance of this contract, arising out of Omega's performance of this contract, and Omega, at its own expense, cost and risk, shall defend any and all actions, suits or other legal proceedings that may be brought or instituted against the City or officers or agents thereof on any such claim or demand, and pay or satisfy anyjudgement that may be-rendered against the City or officers or agents thereof many such action, suitor legal proceedings However, - Omega's liability for damages, casts or expenses shall be linuted to amounts paid Omega by City for performance of tins contract 0 "0 E" 8 It is expressly understood and agreed to by both parties hereto that Omega, while engaged in carrying out and complymb with any of the terms and conditions of this contract, is an independent contractor and is not an officer, agent, or emptovee of the aforesaid City 9 Omega shall not assign this contract or any interests therein without the prior approval in writing of the City Any such attempt to assign or sublet this Agreement without City approval shall be void 10 Omega and all personnel designated by Omega to perform under this Agreement shall maintain the confidentiality of all information received in the course of performing said services This requirement shall extend beyond the effective termination date of the agreement 11 It is understood and agreed that tlus Agreement sets forth the entire understanding of the parties regarding the subject matter thereof (when read together with the attached proposal) and no modification or amendment to this Agreement shall be binding unless said modification or amendment is in writing and duly executed with the same formality as tlus Agreement 12 This contract is not valid or an enforceable obligation against the City until approved or ratified b} motion of the Cit% Council duly passed and adopted 13 This agreement may be terminated by either party, for any reason, during the life ofthe contracL by giving thirty (30) days notice to the other Said notice shall be in writing and shall be delivered to the addresses listed for the respective parties El Segundo Police Department THE OMEGA GROUP 248 Main St 12707 High Bluff Drive, Suite 120 El Segundo, CA 90245 San Diego, CA 92130 Ann Elizabeth Grey Attn Beth Schulman 14 Gover nmg Law This Agreement shall be governed by and construed in accordance with the laws of the State of California City of El Segundo Date Signature Pnnt Name Mike Gordon Title Mavor 0 D AS TO FORM: ty Attorne THE OMEGA GROUP, INC. Date Signature Print Name Milan R Well Title President 071 Proposal CrimeView® Version 2.0 Crime Analysis Package Prepared for El Segundo Police Department California April 10, 2001 ryF,OMEGAnROOP 12707 High Bluff Drive, Suite 120 San Diego, CA 92130 -2035 Phone: (858) 481 -3119 Fax: (858) 481 -9051 0 7 L CrimeView® Version 2.0 Proposal April 10, 2001 Geographic Information Systems (GIS) are used to visually present and analyze database information The Omega Group has developed CrimeView®, an easy -to-use crime analysis interface between a geographic information system and your crime report databases Once maps are created for your area and your data is plotted by address, CrimeView® enables effective analysis of this data, performs trend analysis, and provides meaningful, understandable reports for both internal and external use The easy -to-use analysis tools and the training we provide will help to further develop the crime analysis skills and experience of your department as well as reduce the time required for analysis compared to conventional techniques. This proposal describes the features of the CrimeView® Version 2.0 application and the requirements for installation at the El Segundo Police Department (ESPD), Califorma. Specific project goals are presented, along with data requirements and pricing for CrimeView® and associated services CrimeView 2 0 is a crime analysis interface to ArcView 3 2 or higher. ArcView is a GIS software application developed by ESRI and is required in order to use CrimeView® 2.0 ESRI Spatial Analyst 2 0 is also required for full CrimeView® functionality The prices presented will be honored for up to 6 months from this proposal date 073 I ®- rmomE6AGiZDVP CrimeView® Version 2.0 Proposal April 10, 2001 F. HARDWARE RECOMMENDATIONS F.I. Recommended Hardware and Software The Omega Group recommends the following computer specifications for a system with a stand -alone crime analysis application working with ArcView and CrimeView • Pentium III processor • 256MH System RAM • CD -ROM drive • 3 5" floppy drive • 8 0 GB hard drive • Microsoft Mouse & 104 -key keyboard • 17" Video monitor • Microsoft Windows NT or 2000 • Iomega Zip Drive (100 MB) or 4 0 GB tape backup system • Symamec PC Anywhere or Danware NetOp F.2. Minimum Requirements The following computer specifications can be used to run CrimeView , however performance may not be optimum- • Pentium processor • 128MB System RAM • CD -ROM drive • 3 5" floppy drive • 4 0 GB hard drive • Microsoft Mouse & 104 -key keyboard • 17" Video monitor • Microsoft Windows 95/98/NT or 2000 Y 11 0 TYF_0AU6A6 0VP 074 CrimeView® Version 2.0 Proposal April 10, 2001 E.2.c. Professional Services and Training Additional import scripts, each $2,400 Additional street files (GDT), each $650 Additional geocoding & digitizing Call for estimate Additional training per person $595 (large group rates available) E.3. Customer Support Package and 17nerades The Customer Support Package includes toll free technical support, minor software upgrades, and discounts on new software versions for one (1) year The Omega Group plans to upgrade CrimeView® approximately once a year _These upgrades will both enhance the usability of the software as well as add additional functionality, especially in the area of analysis tasks Upgrades can be either minor revisions or new versions with significant changes Users that maintain a Customer Support Package will be provided with minor software upgrades at no cost and will be able to obtain new software versions at discounted prices Annual renewal of the CrimeView Customer Support Package is $1,995 The Omega Group recommends that users purchase Symantec PC Anywhere or Danware NetOp to enable Omega to offer the highest level of Customer Support through remote dial in 10 0 -rIt :OMEQACvlZ0V r 075 CnmeView® Version 2.0 Proposal April 10, 2001 E. PRICING E.I. CrimeViewo Bundled Paclra¢e The price of the CnmeView® Bundled Package is $ 28,225 This package includes the following products and services • 2 licensed copies of CnmeView 2 0 • 2 licensed copies of the following ESRI Software • ArcView 3.2 • Spatial Analyst 2 0 • CnmeView installation — one (1) day • CnmeView training — two (2) days with six (6) persons • One year of the CnmeView® Customer Support Package (see below) • Professional Services • Five (5) import scripts to facilitate future data importing • Six (6) standard report templates • Digitizing of boundary and landmark data • Geocoding of three (3) months of incident data • Project management • Travel for The Omega Group staff member to provide installation and training (1 person/1 trip) E.2. Additional Software and Services E.2.a. Bundled Software Licenses Each additional bundle includes $4,695 1 CnmeView 1 ArcView I Spatial Analyst E.2.b. Individual Software Licenses CnmeView® $1,395 ArcView $995 Spatial Analyst $2,299 9 ®TMOIMMOAGROVP CrimeView® Version 2.0 Proposal April 10, 2001 D. TRAINING Although CrimeView® is a simplified interface to enable quick and cost - effective analysis of crime- specific data, the underlying data structures, capabilities, and charactensttcs of the software are complex Therefore, The Omega Group recommends training in both ArcView GIS (available separately from ESRI) and CrimeView in order for the users to get the full benefits of the product D.I. Are View Tralnin The Omega Group highly recommends all personnel working with CrimeView® have the Introduction toArcView GIS training in addition to CnmeViewe training At least one person, preferably the system administrator, should have a solid understanding of ArcView The Omega Group requires that at least the system administrator or primary user receive ArcView GIS training (Introduction to ArcView) prior to receiving CrimeView training ArcView training is not available directly from Omega but can be taken from ESRI or from approved ArcView training centers Additional courses are also available from ESRL including online training (see http. / /campus.esri.com) and will greatly assist the ESPD in fully utilizing the new GIS D.2. CrimeView Training In order to best utilize the CruneView application, The Omega Group recommends various levels of training for pertinent ESPD staff (watch commanders, officers, and other department staff) in addition to advanced training for the crime analyst(s) The Omega Group will provide CrimeView® training for sir (6) persons as part of the standard package The Omega Group can provide training for other staff members for an additional fee 8 aIWF_OMEGAr*IZOVP :77 CrimeView® Version 2.0 Proposal April 10, 2001 • ID Number Must be unique and duplicate records should not be present • Date Any form without dashes if possible (03104/99 or 19990304, not 34-99) Location A valid address would include street number, street direction, street name, and street type (in one field, such as 5557 West Maple Street) Post Office boxes are considered invalid addresses and should be replaced with physical addresses The city name, state, and zip codes should be placed in separate fields Apartment numbers should also be in separate fields or proceeded by the "# symbol All intersections should have a single standard separator (an ampersand " &" is preferred) • Call Type, Numeric values are preferred but not required • Descriptive A character field that describes the call type (armed robbery, burglary, etc ) • Time of Call In 24 hour clock (19 47, not 7.47 PM). Other Fields' Other fields helpful for analysis include Time of Dispatch, Time of Arrival, Officer ID, Number of Persons Arrested, Type of Weapon Used, Method of Entry, Gang Related, Drug Related, etc The ESPD shall also provide a data dictionary that details database structure and code definitions The database structure should include table names, field names, field type, field size, and known linking fields. Once The Omega Group has geocoded and imported the historical data file, the data will be available to the ESPD in the CrimeView application. These data can be used for immediate internal and external reporting and as a basis for analyzing long -term trends The import scripts for future data import and geocoding as discussed in section B 2 will be written based on the format provided in this original data set CA. Future Data Geocodine and Importing using Import Scripts In order for the import scripts to function properly, it is important that data exported from the CAD and/or RMS system is in the same format as provided in the original crime data subset (see section C 3) It is also imperative that the data in each field is standardized and accurate Records without valid addresses or intersection locations will be excluded during the geocoding and data import process ®TYSOMIGACvRoUr f178 CnmeViewo Version 2.0 Proposal April 10, 2001 Skills and experience will be developed through repeated use of the CrimeView® application The GIS interface, easy - to-use analysis tools, and powerful report generator make effective crime analysis simple Through frequent use of the straightforward interface, the ski]] and experience of your staff will rapidly improve C. DATA REQUIREMENTS C.I. Digital Street File Base data for crime analysis must include an accurate and address - matchable street database The ESPD will provide Omega with a digital street centerline file to address match incidents with valid addresses or intersections A parcel database can also be used in addition to the street file for greater matching accuracy The preferred file formats are ATcView Shape File (* slip) or Arclnfo Export (* e00) Other formats are acceptable with prior approval from The Omega Group If these files are not available through the ESPD, The Omega Group can acquire them through a commercial source for an additional fee C.2. Boundary and Landmark Features The ESPD shall also provide files or hardcopy maps of relevant boundaries and landmarks within the area of interest. Typical features include • Boundaries and jurisdictions such as beats and reporting districts • Landmark information such as schools, parks, and other locations of interest Aerial photographs that can be incorporated as an optional geographic layer The preferred file formats for boundary and landmark information are ArcView Shape File (* slip) or Arclnfo Export (* e00) The preferred file format for aerial photographs is GEOTIF Other formats are acceptable with prior approval from The Omega Group C.3. Crime Data The ESPD shall provide three (3) months of historical crime report data in a standardized format to The Omega Group for geocoding and for creating the import scripts The department shall also determine which fields are necessary for reporting and analysis As discussed in section B 2, the data can be acquired via SQL connection or by exported fixed length ASCII, dbf, or delimited text files if a SQL connection is not possible The data set should include the following information as a minimum 6 XI- rmomwA aTZDUP 079 CrimeView® Version 2.0 Proposal April 10, 2001 Customized import scripts will be developed by The Omega Group to automatically access and process the exported data for inclusion into the CrimeView incident database. The import scripts include two -pass geocoding for addresses and imersections, address fixes, and creation of CrimeView® specific data fields for inclusion into the CrimeView application Omega includes five (5) scripts to insure full CrimeView functionality These scripts are used to import the following data sets • CAD calls for service • Stolen vehicle locations • RMS case reports • Recovered vehicle locations • Person locations These data sets are acquired from your CAD system, RMS system, or a combination of the two. The data sets will not be substituted, however, The Omega Group can write extra import scripts for an additional fee The import scripts are added to the CrimeView® application via a dropdown menu or a toolbar button and can be accessed to update the database at any time The frequency used for these updates depends on your specific requirements B.3. Develop Crime Reporting. Mapping and Analysis Capabilities Capabilities developed under the CrimeView interface will satisfy the following needs Internal weekly_ monthlL and annual reporting — The Omega Group will build four (4) report templates based on the crime data provided. The ESPD will identify which fields are to be included in each report The ESPD can build additional report templates using the customization tools available in CnmeView (Crystal Reports) The Omega Group can build additional report templates for an additional fee Crime trend and specific crime analyses — These analyses are performed through the standard functions of the CrimeView® application As part of the standard package, The Omega Group will develop a set of customized queries to meet your specific needs The ESPD can add new queries to the original set at any time. External public relations efforts — The maps and custom reports generated by CrimeView® are frequently used for external public relations They provide clear, easily understood representations of the crime data to enhance your public relations efforts B.4. Develop Departmental Crime Analysis Skills and Experience Crime analysis skills and experience will be developed at the ESPD through in -depth training and everyday use of the CrimeView application The Omega Group provides two (2) days training, for six (6) persons as part of the standard package See section D for additional information and recommendations ®TMOMEGA CM00P 080 CrimeView® Version 2.0 Proposal April 10, 2001 A.A. Mappinr Versatility Countless themes (data layers) and views can be incorporated into CrimeView®, including ArcView shape files, ARCANFO coverages, AutoCAD drawings, SQL connected data layers, ArcSDE layers and aerial photos Layouts (maps for printing) can be developed or produced on the fly and the templates can be saved for future use and reference B. PROJECT GOALS The Omega Group has developed the following set of project goals for the crime analysis needs of the El Segundo Police Department Input from both The Omega Group and the El Segundo Police Department will be required to achieve these goals B.I. Identify. Acquire and /or Develop Database Comoonents The Omega Group and the ESPD are jointly responsible for certain database components that will be developed or acquired depending upon availability Specific data requirements and responsibilities can be found in section C, Data Requirements The components include • Digital address matchable street or parcel geography layers • Boundary and landmark data layers • Geocoding of the initial crime incident and field report data Once The Omega Group receives these data from the ESPD, it takes approximately 60 to 90 days to fully develop the CrimeView application. B.2. Import Crime Data The Omega Group will develop import scripts that will allow you to import crime data into CrimeView automatically from your CAD and/or RMS system In order to facilitate this development, the ESPD will develop the necessary mechanism for exporting the crime data from the CAD and/or RMS The ESPD will determine what portions of that database are needed for script development The preferred method is by establishing SQL connection through ODBC drivers directly to the CAD and/or RMS system In order to establish an SQL connection, the system will need ODBC - compliant databases, the ODBC drivers for the system, and ODBC data source names for each database If an SQL connection is not possible, a fixed length ASCII, dbt or delimited text file exported from the system can also be used 4 ®- amomEeAGROVP 181 CrimeViewo Version 2.0 Proposal April 10, 2001 A. CrimeView 2.0 FEATURES CnmeVleW 2 0 includes a number of query, report, and mapping features to help expand and simplify your current cruse analysis procedures AA. Perform Oueries • Incidents in a report area using any existing or user - defined polygon(s) • Incidents near an address (radius in feet or miles) • Incidents near a landmark (any point, line, or polygon landmark) • incidents near a known offender • Known offenders near an incident • Known offenders near an address • Any ad hoc query performed using the ArcView interface • Any number of Saved Queries can be developed by the user for easy repeat queries A.2. Perform Analysis • Standardized density mapping by layer for any incident theme • Hot spot density mapping for any incident theme • Repeat call analysis by any incident theme • Link analysis (e g , auto theft analysis — stolen vs recovered vehicles) • Time series animation — step through daily or monthly crime plots • Exception reporting (enhanced with 2.0) — track trine levels cross any time period or against goals • Demographic density analysis (new with 2 0) — geographic density analysis of incident data compared to demographic data • Threshold analysis (new with 2.0) — use historical data to predict an expected range of creme activity in a geographic area • Statistical profiler (new with 2 0) — display probability ellipses to estimate the likely location of the next crime in a series • Tracking playback manager (new with 2 0) — animate playback of any incident data A.3. Generate Reports • Incident, incident summary, person, exception, threshold, and repeat calls are standard reports • Additional custom reports can be developed for arry data table • Instant Reports can be generated on- the-fly for any table • Reports can include linked tables, charts, brtmaps, text files, etc 3 ® THEOMMA GROUP 082 CrimeViewe Version 2.0 Proposal Apnl 10, 2001 Table of Contents A. CnmeView® 2 0 FEATURES 3 2 91 TM0MEGAGIZOVP 0 8 3 A 1 Perform Queries .. 3 A2 Perform Analysis.. ......... 3 A3 Generate Reports . .. 3 A4. Mapping Versatility. .4 B PROJECT GOALS .. 4 BI Identify, Acquire and/or Develop Database Components ......... .. 4 B2 Import Cnme Data . . ............ ... 4 B3 Develop Crime Reporting, Mapping and Analysis Capabilities ..... ... 5 B 4 Develop Departmental Crime Analysis Skills and Experience 5 C DATA REQUIREMENTS ..... ............. ...... ....... 6 C 1 Digital Street File. 6 C.2 Boundary and Landmark Features .. .. ... .... . 6 C3 Crime Data .6 C4 Future Data Geocoding and Importing using Import Scripts .............. 7 D TRAINING 8 D I ArcView Training. 8 D 2 CnmeViewe Training. 8 E PRICING 9 E I CrimeView® Bundled Package .. 9 E2 Additional Software and Services .. ... ... 9 E 2 a Bundled Software Licenses ....... .... 9 E2 b Individual Software Licenses .... ...... ... . .... ... 9 E 2 c Professional Services and Training ... .. 10 E3 Customer Support Package and Upgrades ....... 10 F HARDWARE RECOMMENDATIONS .. ..... 11 F 1 Recommended Hardware and Software . .......... .. ... 1 I F 2 N finimum Requirements 1 I 2 91 TM0MEGAGIZOVP 0 8 3 EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION Amendment to the total cost of service with MRH Structural Engineers not to exceed $240,000 for Fiscal Year 2000 — 2001 This is an extension of contract to the budgeted amount There will be no fiscal impact RECOMMENDED COUNCIL ACTION. Approve an amendment to City Contract Number 2625 BACKGROUND & DISCUSSION On August 18, 1998, City Council approved a 3 -year contract with MRH Structural Engineers to perform architectural and structural plan review of private development On September 19, 2000, the Council approved contract Amendment Number 1 to the existing contract for a reduction in fees charged to the city by the consultant for an amount not to exceed $135,000 On October 1, 2000, Council approved an operating budget of $266,150 for Fiscal Year 2000- 2001 in anticipation of elevated development activity. ATTACHED SUPPORTING DOCUMENTS Amendment Number 1 to Contract No 2625 FISCAL IMPACT: Operating Budget: Amount Requested* Account Number. Project Phase* Appropriation required $266,150 $105,000 001 -400- 2403 -6214 N/A N/A ORIGINATED DATE: May 29, 2001 Se +m" oneXafe Jr Building //ager � l..Jl" �*U Jp&' Hansen Community, Economic and Development Services Director DATE: Mary SUnn, City Manager `o /f ('R4 / V. p AMENDMENT NO. 1 TO CONTRACT NO. 2625 2 6 2 5 AGREEMENT FOR PROFESSIONAL SERVICES — MRH INC. This AMENDMENT NO 1 to the AGREEMENT FOR PROFESSIONAL SERVICES (Contract No 2625) is hereby entered into this 19'" day of September, 2000, by and between the City of El Segundo ( "City ") and MRH Structural Engineers ( "Consultant') WHEREAS, on August 18, 1998 the City and Consultant entered into an Agreement for Professional Services ( "Agreement ") NOW THEREFORE the City and Consultant do hereby agree to amend the Agreement, as follows FEES Valuated Reviews For permit applications where fees are based on project valuation, Consultant shall provide the above service based upon a percentage of the total of the standard plan check fees charged by the City for each application reviewed, and any final adjustments due to revised valuations. Standard fees are the basic City fees prior to any discounts given to the applicants Consultant fees shall be per the following fee schedule Project Valuation Consultant % of City fee up to $500,000.... .. 40% $500,001 to $1,000,000 ... .... 32% $1,000,001 to $2,000,000 ... .... 30% $2,000,001 to $3,000,000 ...... 29% $3,000,001 to $4,000,000 28% $4,000,001 t0 $5,000,000 . .. ... 27% $5,000,001 to $6,000,000 .... 26% $6,000,001 to $7,000,000 .. ..... .. 25% $7,000,001 to $8,000,000 ... .. .. 24% $8,000,001 to $9,000,000... ... .. 23% $9,000,001 to $10,000,000 ...... ... 22% over $10,000,000 ............... .. 20% nR5 262- 5 ?.�,:�:; Quantity Count Reviews For permit applications where fees are based on project item quantities (mechanical, electrical, plumbing, and grading), Consultant shall provide the above service based upon 50 percent of the total of the standard plan check fees charged by the City for each application reviewed, and any revised final quantity adjustments Standard fees are the basic City fees prior to any discounts given to the applicants Hourly Reviews For permit applications and follow -on deferred item or field change submittals where fees are not based on project valuation, Consultant shall provide the above services for an hourly rate of $60 00 per hour Accelerated Fees For all reviews requested to be accelerated Consultant shall provide the above service based upon 50 percent of the total of the accelerated plan check fees charged by the City, for Consultant hours only, prior to any discounts given to the applicants All terms and provisions of the Agreement which are not inconsistent or in conflict with this Amendment No. 1 shall remain in full force and effect and neither party waives any rights it may have arising out of past performance, or lack thereof, of the other party. IN WITNESS WHEREOF, this Amendment No 1 has been duly executed by the parties hereto in El Segundo, California. CITY. CITY OF EL SEGUNDO By G! Mi a Gordon, Mayor Date 9/25/00 ATT TED Andy " se , C ty Clerk APPROVED AS TO FORM. l ark ens , City AttomW CONTRACTOR• MRH Structural Engineers By. AA 2-o-%' "0tkAI— At--r_) 1;L H'&- Imo\ Title- Date 8 / 3 I / (::)CD COPY 0 8 G EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION. Request For Proposal for plan review services for Fiscal Year 2001 -2002 RECOMMENDED COUNCIL ACTION: Authorize staff to solicit proposals from qualified consultants to provide architectural, structural, energy, electrical, mechanical, plumbing, and grading plan review services BACKGROUND & DISCUSSION. The City uses the services of an outside consultant to perform budding plan review services for large or complex projects that are out of the scope of staffs expertise The City currently has a three year contract with MRH Structural Engineers which will expire at the end of the current fiscal year Staff will return to Council for approval of the contract with the selected consultant ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT Operating Budget. N/A Amount Requested N/A Account Number N/A Protect Phase NIA Appropriation required: N/A ORIGGIINIATED- Seimo Jurils Building Safety Manager DATE May 29, 2001 me Hansen Community, Economic and Development Services Director DATE. Mary Strbrin, City Manager �°ldr Y c' V EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION, Amendment to Contract Number 2845 with Data Microimaging Company for providing microfiche services at a total cost not to exceed $ 20,000 for Fiscal Year 2000 - 2001 There will be no fiscal impact DED COUNCIL ACTION. Approve contract Amendment 1 ND & DISCUSSION On November 15, 2000 staff signed a standard contract for services not to exceed $9,900 with Data Microimaging Company to provide microfiche services to the Community, Economic and Development Service Department Documents such as plans, permits, and resolutions are required to be filed in permanent records. In order to save on storage space, the documents are kept on microfiche Council has approved this service in the operating budget for Fiscal Year 2000 — 2001 Due to the large amount of records there is a need for additional work This amendment will ensure the continuation of service until the end of fiscal year However, due to the $10,000 administrative limitation, it is necessary to seek City Council approval for the extension The cost of this service is offset by plan retention fees collected at time of permit issuance. No additional funds need to be appropriated ATTACHED SUPPORTING DOCUMENTS. Amendment 1, Amendment to Exhibit B of Contract No 2845 FISCAL IMPACT, Operating Budget: $266,150 Amount Requested, $10,100 Account Number 001 -400- 2403 -6214 Project Phase: N/A Appropriation required. N/A O��RIIGINATE DATE May 29, 2001 Sei n Upis Building Safety Manager ,}amts Hansen (Community, Economic and Development Services Director REVLEWEP,BY. n, i y Manager S1'°ll r�3R AMENDMENT TO AGREEMENT FOR CONTRACT SERVICES Contract Number 2845 (of 15 November 2000) The City of El Segundo (hereinafter the "City") and Data Microtmagmg Company (hereinafter "DMC ", collectively the "Parties "), hereby amend the Agreement to provide contract services for the microfiche services, Contract No 2845, of 15 November 2000, (the "Agreement'), as follows Amendment No. 1 of June 4,2001: Extends the cost of service to not exceed $20,000 for fiscal year 2000 -2001 as per Exhibit B attached hereto and made a part hereof CITY OF EL SEGUNDO DATA MICROIMAGING COMPANY M Mike Gordon, Mayor Date ATTEST: 0 Date Date. Cindy Mortesen, City Clerk APPROVED AS TO FORM: Date Mark Hensley, City Attorney 089 EXHIBIT B Fees City agrees to compensate Contractor for its services at a rate stated below The total compensation to be paid by City to Contractor shall not exceed $ 20,000 Billing Contractor shall bill City on a monthly basis. File Disassembly (if required): Prepare documents for scanning remove paperclips, staples, fasteners, etc Per hour $14 000 Typical 1000 pages per hour rate Precision filming, source docs: 1 Production filming of source documents Per page $0 035 2 Microfiche packets: Per jacket $0.350 3 Diazo duplicate fiche Per jacket $0.350 Precision filming, drawings: "A" Size or 8.5" x 11" _ $ 0.35 each 100 - 249 List "B" Size or 11" X 17" _ $ 0.55 each 250 - 999 3% discount "C" Size or 17" x 22" _ $ 0.60 each 1,000 - 9,999 5% discount "D" Size or 24" x 36" _ $ 0.70 each 10,000 - 49,000 8% discount "E" Size or 36" x 42" _ $ 0.80 each 50,000+ 10% discount Document Indexing for storage & retrieval: Per Record $0.150 Indexing and data entry for management of fiche and retrieval data Pick up and delivery: per trip $20.00 CONTRACTOR shall provide a 5 day turn around A pre - production lot will be run to determine actual production requirements. 090 Copy flow services: CONTRACTOR to provide paper copies from microfilm, maximum output size is 18" X 24" Per lot $25 000 Per document $1 250 Per drawing $7 500 Actual prices will be based upon actual number of pages processed and delivered Proposal excludes taxes 091 v EL SEGUNDO CITY COUNCIL MEETING DATE- June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION. Request for City Council to approve an annual purchase order contract with Blue Diamond Industries to supply asphalt paving materials to the City for street maintenance projects The annual cost is not to exceed $44,000.00. RECOMMENDED COUNCIL ACTION: Approve the annual purchase order contract for the purchase of asphalt materials from Blue Diamond Industries on a single- source basis BACKGROUND AND DISCUSSION The Public Works Department has a need to purchase asphalt- paving materials for street maintenance purposes Staff has obtained the enclosed quotes from Blue Diamond Industries and Vulcan Materials Company to provide these materials on an as needed basis (continued on the next page.....) ATTACHED SUPPORTING Price quotes FISCAL IMPACT. Operating Budget $64,000.00 Amount Requested $44,00000 Account Number 001 - 400 -4202 -5204 Project Phase- Annual Maintenance Appropriation Required: No ORIGINATED BY. Date - Andres Santamana, Director of Public Works MAY 2 ° 2001 REVIEWED BY I Date Strenn, CitAl2"nWr — NICOUNCILOGUUNE0501 (05/20/07) 10 rlg7 BACKGROUND AND DISCUSSION: (continued) Staff recommends issuing an annual purchase order contract with Blue Diamond Industries, which has provided lower prices than Vulcan Materials in the past, the Street Maintenance Division has utilized Blue Diamond Industries which has provided satisfactory service Blue Diamond Industries' two (2) distribution plants are located six (6) and ten (10) miles from El Segundo The Vulcan Materials Company's distribution plant is nineteen (19) miles away. City staff drives the vehicles to these locations to pick up the asphalt materials Staff recommends approval of this single- source purchase order contract for the following reasons 1 Safety of staff by driving reduced miles 2 Lower cost of materials 3 Availability of materials — two (2) plants vs one (1) NICOUNCIL 06UUNE05 01 (05/29/01) 093 MAINTENANCE ID:3104140911 MAY 24'01 9:22 No.001 P.02 BLUE D!a1�4N Custonmr. Estimator. Project: BLUE DIAMOND MATERIALS 11 no F. Oransetborpo #230. Anaheim. CA 9280) O (714) 578 -9600 • Fax (714) 449.2295 MATSU AL PRICE QUOTATION 9 UAA F_' 01 D Quantity: AR Tons --_^-,)�-�- Metric Totmes Product; Hot Mix Aephal 3/8 Io 3/4" Ma�eattlm.l4R 4000/6000 Liquid Good Through: — o Price: Hot NTot Asphalt a '3\37-- per ton (IaZhtdes Tex) Monday- aid Truck Type: Bottom Dumps Truck and Trailers Bud Dumps Delivery: TruakinII supplied by Blue Diamond Materials, urdesa & Quote # � ri 1 cry A S1.00 + tax per load eavuomnental fee will apply to all asphak purchases. For soheduiing delivery of material, please oontact Jeri Keder at (600) 30D -4240. You can also speak to Ivem Flons or David Manuel Fax X1(714) 449 -8776. rfwk You, 417 RICH SHAON m1- MAX ^ 'S3.4 �1 TaJ Public Works soles Ski( � r1�� k fgiA u ,�- Los, Angeles Basta 1&a j,"3 (562) 806.9626 Sre, C • ♦ HOT -MIX ASPHALT ♦ SPECIALTY PAVING PR004GTII 6 8CRVICEN 094 qg1cun Company WESTERN DIVISON TO STEVE STEIN FROM COMPANY CITY OF EL SEGUNDO PHONE PHONE FACSIMILE FACSIMILE 310 - 4140911 DATE QUOTE# OL-466 JOB TITLE FOB PRICING BID DATE LOCATION LOS ANGELES ASPHALT PLANT ZONE /MILES MAP PAGE CITY LOS ANGELES $33.75 Ray D. Ochoe 323 - 268 -2886 323 -261 -4509 z4 —A;T-H-O N/A N/A N/A MATERIAL SHIPPING PLANT FOB PRICE TAX INCL. ESTIMATED U.S. TONS TRUCK TYPE NOTESICOMMENTS ASPHALT LOS ANGELES 3/4" & 1!2" ASPHALT $33.75 FOB PLANT 3/8" - SCHOOL MIX $34.83 FOB PLANT BERM - COLD MIX 538.07 FOB PLANT EMULSION 5 GALLON BUCKETS $28.08 FOB PLANT BULK - PER GALLON $4.05 FOB PLANT Prices Good Through 92/31/01 SPECIAL PROVISIONS & CONDITIONS: Material quoted In U.S tons unless otherwise specified Quotes are based upon Greenbook secs 203 and 400, and Caltrans sec. 39 specifications unless specifically noted Material and Trucking based upon availability A.0 delivery Includes 30 minutes transfers, truck & pups, and 2 or 3 axle dump trucks, 20 minutes for bottom dumps App delivery Includes 20 minutes transfers, truck & pups, and 2 or 3 axle dump trucks; 20 minutes for bottom dumps Excess unloading or delay time will be charged at the applicable hourly rate Purchase Order must be received within thirty (30) days from date of quote or quotation In Invalid Quotes do not lnclude environmental fees $1.08 per load asphalt concrete, $0.54 per load aggregate products QCQ4 testing and monitoring is excluded unless specifically Included. Quotation Is for Monday through Friday (Non•Hollday) normal daytime production hours, unless otherwise noted If material is shipped from a different plant than quoted, additional charges may be Incurred All agreements are subject to contingencies beyond the reasonable control of Vulcan Materiels Company. In addition to and without limiting the foregoing, in the event of an interruption of power to a Vulcan production facility, or other occurance which makes it Impractical or unreasonable for Vulcan to provide the materia'a quoted herein or otherwise perform its obligations, Vulcan's performance shall be excused, and Vulcan shall not be liable for any Joss or damage resulting therefrom. Payments on Invoices are due within 30 days from date of purchase ADDITIONAL COMMENTS, 095 EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION Approval of the second one -year extension to the City's contract with Wyle Laboratories, Inc (Wyle) for the Planning & Initiation, Pre - Design Survey, and Architectural - Acoustical Consulting and Engineering in support of Phase 8 of the City's Residential Sound Insulation (RSI) Program Cost of service not to exceed $253,000 RECOMMENDED COUNCIL ACTION: Approve Amendment Number 6 to City Contract Number 2737 and authorize the Mayor to execute the Amendment upon approval of the City Attorney BACKGROUND & DISCUSSION* This amendment to the existing contract will allow Wyle Laboratories to begin Phase 8 of the RSI program and continue service through the design and engineering stage of the program The cost of service to implement this phase of the program for approximately 50 homes is not to exceed $253,000 City Council has approved appropriation of funds for Phase 8 at the May 15, 2001 meeting Addendums 2 through 5 of the original contract are in full force and effect For comparison purposes, City Council approved Phases 6 and 7 of the City's RSI program for a total of $230,000 for 57 homes, currently under construction This cost of service included architectural - acoustical engineering and administrative, management and customer service functions. ATTACHED SUPPORTING DOCUMENTS Amendment No 6, Wyle Proposal FISCAL IMPACT Capital Budget- NA Amount Requested. $253,000 Account Number- 116- 400 - 0000 -6214 Project Phase: Phase 8 of City's RSI Program Appropriation required: NA ORIGINATED: $ DATE: May 29, 2001 Seimone Jurps, Bull ng 2ty Manager James Hansen, Community, Economic and Development Services Director REVIEWED BY DATE S Mary Strenn40t nager 11 096 City Council Staff Report Wyle Laboratories Phase 8 June 5, 2001 BACKGROUND & DISCUSSION. (Cont). The City has applied for Community Development Block Grant (CDBG) funds through participation in the Los Angeles Urban County CDBG program, administered by the Community Development Commission of Los Angeles County This grant will help provide additional funds for households who are eligible for the CDBG program It is anticipated that staff will return to Council for approval of the CDBG funds on July 17, 2001 The City is currently recruiting for a project coordinator that will eventually, after a transition period, take over the management portion of the program It is anticipated that the position will be filled this summer Staff will return to City Council on June 19, 2001 to present a status report on the RSI program The report will state the number of homes that currently have participated in the program and the outlook on future phases of the program In addition, staff will seek City Council acceptance of $2 million from the Federal Aviation Administration for Phase 9 05- AMENDMENT 6 TO AGREEMENT FOR CONSULTANT SERVICES El Segundo Residential Sound Insulation Project Contract Number 2737 (of 15 November 1999) The City of El Segundo (hereinafter the "City') and Wyle Laboratories Inc (hereinafter "Wyle ", collectively the "Parkes "), hereby amend the Agreement to provide consultant services for the City's Residential Sound Insulation (RSI) Program, Contract No 2737, of 15 November 1999, (the "Agreement "), a one year contract with two, one year extension options, as follows Amendment No. 1 of January 28, 2000: Extends the services to be provided by Wyle for Phase 6 of the City's RSI Program to include Phase 7 of that program Amendment No. 2, of May 10, 2000: Incorporates language into the agreement required by the Los Angeles County Community Development Commission (CDC) The topics addressed include Inspections by CDC, Unacceptable Risk, Equal Opporkinity Provisions, Source of Funds and Conflict of Interest. Amendment No. 3 of August 21, 2000: Amendment No 3 executes the first of two, one year options, extending the service period of the contract through 15 November 2001 Amendment No. 4 of November 2000: Expands the services of Wyle to include specific administrative, management and customer service functions, which, when combined with Wyle's existing technical support, will result in a tum -key program The terms of this Amendment are attached as Exhibit A and are incorporated herein by this reference Amendment No. 5 of April 2001: Extend the service as stated in Amendment No 4 for an additional 6 months Amendment No. 6 of June 4,2001: Executes the second of two, one year options, extending the service period of the contract through 15 November 2002 and expands the services of Wyle to include Planning & Initiation, Pre- Design Survey, and Architectural- Acoustical Consulting and Engineering in support of Phase 8 of the RSI program. The cost of service to implement this phase of the program for approximately 50 homes is not to exceed $253,000 0 q q CITY OF EL SEGUNDO WYLE LABORATORIES By By- Mike Gordon, Mayor Lloyd Kosanke, Contracts Manager Date- Date - ATTEST: Date Cindy Mortesen, City Clerk APPROVED AS FORM: '-L/L7 ate Mark Hensley, City Attorney 0 9'1 May 18, 2001 To City of El Segundo 350 Main Street El Segundo, CA 90245 Attention Mr Seunone Ju171s Building Safety Manager Proposal Number 580 -2359 Subject Proposal for Acoustical Engineering Services — Phase 8 Reference City of El Segundo Letter, dated May 11, 2001 Dear Mr Jurpis In response to the reference letter, Wyle Laboratories is pleased to submit this Time and Material proposal for the estimated amount of $252,992 covering our services to perform Phase 8 of the City of El Segundo's Residential Sound Insulation Program Schedule I details our costs by Tasks, Planning & Initiation (1), Pre - Design Survey (2), and Architectural - Acoustical Consulting and Engineering (3) Our Costs previously set forth in Wyle Proposal 580 -2308, dated April 11, 2001 are included in this estimate Per my earlier conversation with Jim Hansen have used revised rates that will be effective through December 31, 2002. We look forward to commencing on this project Should you have any questions regarding the cost or contractual aspects of our proposal, please contact the undersigned. For technical matters contact Mr. John Kaytor at 310.563 6646 Sincerely, Lloyd E. Kosanke Contracts Manager Enclosures wYLE RESEARCH 128 Maryland Street, El Segundo. Caldoma 902454100 Telephone (31o) 322 -1763 FAX (310) 322 -9789 1 0 0 580 -2359 18- May -01 CITY OF EL SEGUNDO RSIP Acoustical Engineering Services - Phase 8 Schedule 1 Costs/Hours by Task Task Descnption 8 Labor Grades 7 6 5 Hours ($) Mat/DBE (S) Total 1 Planning & Imuation 108 176 284 11,700 41,230 2 Pre - Design Survey 16 100 24 140 0 11,928 3A Archrt Plans/Eng 288 336 536 160 1,320 0 132,864 3B Phys Measurements 24 80 104 26,671 40,224 3C Haz Mat 8 8 8,483 11,194 3D Post Const Acoust Rpt 24 124 32 180 0 15,552 Totals 468 336 760 472 2,036 $46,854 $252,992 i.c� rn 101 EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION, Request for City Council authorization of an appointment of a Fire Captain to a Battalion Chief position as a temporary overhire, due to disability of a current Battalion Chief RECOMMENDED COUNCIL ACTION: Authorize temporary overhire of a Battalion Chief position BACKGROUND & DISCUSSION: On December 5, 2000, Chief Pedego made a temporary appointment of a Fire Captain to the management position of Battalion Chief The temporary appointment was necessitated by the projected long term absence of a current Battalion Chief due to a mayor industrial injury The individual selected for the temporary appointment is ranked first on the Battalion Chief employment eligibility list, certified on June 8, 2000 and scheduled to expire on June 8, 2002 - REFER TO ATTACHMENT - ATTACHED SUPPORTING FISCAL IMPACT, Operating Budget Amount Requested, Account Number. Project Phase: Appropriation Required- DATE. Craig PedegOo, Fire Chief Jeff Stewart, Assistant Citv VA FL: Agenda372 12 102 I ATTACHMENT The City's Personnel Rules and Regulations provide that a temporary appointment shall be for no longer than six months in any one fiscal year The current temporary appointment will reach the six -month limitation on June 5, 2001 Thus, City Council is being requested to authorize an appointment of the Fire Captain to a Battalion Chief position as a temporary overhire Council is being requested to authorize the temporary overhire through the end of this fiscal year, September 30, 2001 Approval of the temporary overhire will allow for the continuity and completion of the individual's currently assigned protects and responsibilities. The temporary overhire appointment will also result in the individual beginning the required 12 -month probationary period and receiving the management benefit package. There will be no change in his current placement in the Battalion Chief salary range The fiscal impact of the temporary overhire is the difference of the cost of the Fire Association and Management benefit packages, for a maximum of four months. 103 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE June 5, 2001 AGENDA HEADING Consent Agenda Authorization to issue a purchase order to Arizona Pipeline Company for installation of electrical conduits and foundations for six (6) street lights on Sepulveda Boulevard, north of El Segundo Boulevard Approved Capital Improvement Project (Fiscal Year = $44,49600) RECOMMENDED COUNCIL ACTION' Authorize issuance of a purchase order to Arizona Pipeline Company in the amount of $44,496 00 using an expedited process BACKGROUND AND DISCUSSION- (Discussion begins on the next page ATTACHED SUPPORTING DOCUMENTS Map showing proposed work FISCAL IMPACT. Capital Improvement Project $1,150,000 00 Amount Requested* $44,49600 Account Number. 119 -400- 8203 -8422 Project Phase. Construction Appropriation Required- No ORIGINATED BY n� Date: C / MAY 2 9 wni PW- COUNCIL 06WUNE05 02 (Tuesday 05/29/01 9 00 AM) 13 104 BACKGROUND AND DISCUSSION Construction of the Sepulveda Boulevard Widening Project is anticipated to be mostly completed by July, 2001 The scope of the project includes widening of Sepulveda Boulevard immediately north of El Segundo Boulevard and installation of double left turn lanes, and a right turn only lane for southbound Sepulveda Boulevard. Caltrans recently notified the City, which has jurisdiction over the highway lighting, that in order to accommodate the added traffic lanes, the raised median island on Sepulveda Boulevard will have to be removed This island contains three (3) Edison Company street lights, which will be removed and replaced with six (6) street lights within the sidewalks on both sides of the highway Edison Company will remove the median lights and install the new light poles within the sidewalk. The City will install the electrical conduits (per the design provided by Edison) and the concrete light pole foundations, since by policy Edison does not install conduits and pole foundations for local agencies Edison will also pull the needed electrical wiring within the conduits installed by the City The cost of this work will be paid by the City and is eligible for reimbursement under the MTA grant for the widening project. Staff has discussed this work with both Caltrans and Edison and solicited construction bids from two (2) contractors Only one (1) bid was received from Arizona Pipeline Company in the amount of $44,496.00 Arizona Pipeline is currently under contract to Edison Company for the work of undergrounding the overhead electrical lines between El Segundo Boulevard and Rosecrans Avenue Arizona Pipeline is familiar with working within the State right -of -way and with electrical work to Edison Company standards Staff recommends authorization to issue a purchase order to Arizona Pipeline Company in the amount of $44,496 00 M- COUNp106UUNE05 02 ffuesday 05/29/07 9 00 A M) 105 )) kE k2 kk )� {k !! $! i) � 2!� \ J9 � § || § §� |■ |) & .�.. §� PH \ z § |E § §�) . !| A\| § §� | ■ || � § | | ■/ .§ ,| \� Mm ___, § � |! kk f| t$ J§ B\ § }��/ 106 \§ \ @�J 106 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT V MEETING DATE: June 5, 2001 AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration for the Submission of a Grant Proposal to the Office of Justice Domestic Terrorism Preparedness Equipment Grant Program, coordinated by the Los Angeles County Office of Emergency Management and the Governor's Office of Emergency Services (OES). RECOMMENDED COUNCIL ACTION: Authorize the filing of a grant application with qualification. BACKGROUND AND DISCUSSION: Staff is seeking authorization to submit a grant application for domestic terrorism equipment and personal protective equipment being funded by a Federal Domestic Terrorism Grant Program The grant funding will provide for the purchase of personal protective gear and sampling equipment that will allow first responders (fire and police) to escape an area that is potentially exposed to a hazardous release or act of terrorism involving chemical and biological agents, make assessments to determine the presence of specif ic chemical and/or biological agents, and provide decontamination to affected personnel The City of El Segundo will request funding for 48 "Level C" Personal Protective Equipment (PPE) - Emergency Escape Breathing Apparatus (EEBA), which will provide 10 minutes of protection & breathable air, enabling a firefighter and /or police officer who may have entered a hazardous environment, the means to escape and seek appropriate aid in an act of domestic terrorism The cost of this equipment is approximately $31,000.00 — equipping all on -duty police and fire vehicles The chemical & biological sampling and decontamination equipment, to be utilized bythe Fire Department's Environmental Safety staff, has an estimated cost of $25,000.00 There is no requirement for local matching funds or contributions under this Grant. Grant applications must be received by June 15, 2001 in order to be considered by Los Angeles County and State OES If notice of award is received, staff will return to Council to request authorization and approval for implementation of an agreement for the purchase and distribution of grant funding to the City of El Segundo by the Governor's Office of Emergency Services and Los Angeles County Office of Emergency Management. ATTACHED SUPPORTING DOCUMENTS- N/A FISCAL IMPACT: Operating Budget: Amount Requested- Account Number: Project Phase Appropriation Required: FY 2001 — 2002 (None) Yes None — Reimbursement Provided By Los Angeles County & Govemor's Office of Emergency Services N/A N/A No ORIGI ED: y DATE- Cr "/ S�yg��l e . e go, Fire ief 3^ L1 14 107 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: June 5, 2001 AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration of agreement between the City and the El Segundo City Employees' Association implementing Agency Shop provisions RECOMMENDED COUNCIL ACTION. Approve agreement between the City and El Segundo City Employees' Association BACKGROUND & DISCUSSION: Effective January 1, 2001, SB 739 (Solis) authorizes "agency shop' arrangements between public agencies and employee associations with or without negotiated agreements The legislation requires an agency and employee association to meet and confer on the matter for a period not to exceed thirty (30) days In the event, the two sides do not come to an agreement, the Association may form an agency shop provided that it submits a petition signed by at least 30% of its membership and conducts a vote in which the agency shop arrangement is supported by a majority of eligible employees who cast votes (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: 1) Letter of Agreement between the City of El Segundo and El Segundo City Employees' Association; 2) City Clerk's Certification of Canvass dated March 22, 2001 FISCAL IMPACT. None Operating Budget* Amount Requested, Account Number: Project Phase, Appropriation Required• ORIGVJA�'Ep: DATE' May 24, 2001 Assistant 15 P Background and Discussion (con't ) The City did meet and confer with the El Segundo City Employees' Association (CEA), but did not reach agreement regarding implementation of an agency shop. The CEA submitted a petition in February 2001 containing an appropriate number of signatures and scheduled an election for March 22, 2001. On March 22, the City Clerk certified that 81 % of those who cast ballots voted to approve the implementation of an agency shop The Association notified impacted employees of the intent to hold the election and posted flyers throughout City facilities The current MOU between the City and the CEA requires the City to provide dues deductions for all members of the Association Since dues deduction will continue, the attached agreement is necessary in order to address the changes brought about by an agency shop arrangement. It should be noted that the agreement would remain separate from the MOU Should the CEA or City seek to include the language into the MOU, it becomes a meet and confer issue. The draft agreement provides for the following continuation of dues deduction; collection of "service fees" from those employees who choose to be non - members, creates an orderly method for employees to claim a "religious exemption;" spells out a procedure for "recision" of the agency shop arrangement; and properly indemnifies the City against litigation arising as a result of the agency shop arrangement Current dues for CEA members is $8 00 per pay period, or $208.00 annually The CEA is proposing the same service fee for represented persons who choose not to loin the association Finally, it should be noted that the CEA now represents 124 positions and has a current membership of 84 persons l09 LETTER OF AGREEMENT BETWEEN THE EL SEGUNDO CITY EMPLOYEES ASSOCIATION ANDTHE CITY OF EL SEGUNDO REGARDING IMPLEMENTATION OF AGENCY SHOP PROVISIONS 1 Legislative Authority The City of El Segundo (City) and El Segundo City Employees' Association (Association) mutually understand and agree that as a result of State of California adoption of SB 739, all full time and part-time benefited employees represented by the El Segundo City Employees' Association have the right to loin or not join the Association However, the enactment of a local "Agency Shop," pursuant to SB 739, requires that as a condition of continuing employment, employees in the respective bargaining unit must either join the Association or pay to the Association a service fee in lieu thereof Such service fee shall be established by the Association, and shall not exceed the standard initiation fee, periodic dues and general assessments of the Association 2 Association Dues /Service Fees (a) Effective June 15, 2001, the Human Resources office shall provide all current full -time and part-time benefited employees, and any full -time and part-time benefited employees hired thereafter, with an authorization notice advising them of the following information (1) an Agency Shop arrangement for the Association has been enacted pursuant to state law, and (2) and that all employees subject to the Agency Shop arrangement must either loin the Association, pay a service fee to the Association, or execute a written declaration claiming a religious exemption from this requirement Such notice shall include a form for the employee's signature authorizing a payroll deduction of Association dues, a service fee or a charitable contribution equal to the service fee Said employees shall have 14 calendar days from the date they receive the form to fully execute it and return it to the Human Resources office (b) When the form is completed properly authorizing the deduction of Association dues or the service fee, and returned during the stated time period, the City shall begin the applicable deduction of Association dues or the service fee no later than the beginning of the first pay period commencing after receipt of the authorization form by the Human Resources office. If the form is not completed properly and /or not returned within the stated time period, the City shall begin the deduction of the service fee no later than the beginning of the first pay period commencing after the expiration of the stated time period If the authorization form is properly completed claiming the religious exemption and returned during the stated period, the procedure provided in Paragraph 3(b) shall be followed (c) No deductions shall be made during any pay period when an employee's earnings are insufficient, after all other deductions are made, to cover the amount of the dues, or fees, or charitable contributions When an employee is in a non -pay status for an entire pay period, no withholding will be made to cover the pay period from future earnings In the case of an employee in a non -pay status only during part of the pay period, whose salary is not sufficient to cover the full withholding, no deduction shall be made In the case of an employee who is receiving catastrophic leave benefits during any part of a pay period, no deduction shall be made 110 Y 3 Religious Exemption (a) Any employee who is a member of a bona fide religion, body or sect that has historically held conscientious objections to joining or financially supporting public employee organizations shall, upon presentation of active membership in such religion, body, or sect, not be required to financially support any public employee organization as a condition of employment The employee may be required, in lieu of service fees, to pay sums equal to the service fees to a non - religious, non -labor charitable fund exempt from taxation under Section 501(c)(3) of the Internal Revenue Code, chosen by the employee from a list of at least three of these funds, designated in a memorandum of understanding between the City and the Association, or if the memorandum of understanding fails to designate the funds, then to any such fund chosen by the employee (b) Written declarations of or applications for religious exemption and any supporting documentation may be submitted to the Human Resources office Within fourteen (14) calendar days of receipt of any such written request for religious exemption, the City shall forward a copy of it to the Association After receipt of such a request, the City shall begin a deduction of the charitable contribution no later than the beginning of the first pay period commencing after the receipt of the request by the Human Resources office The charitable contribution shall be held in escrow pending receipt of the Association's written determination on the request for the religious exemption Upon approval of the religious exemption by the Association and upon identification of an appropriate chanty by the employee, the City shall remit the escrowed amount to the designated charity and thereafter remit the charitable deductions to the designated charity Upon denial of the religious exemption by the Association, the City shall convert the charitable contribution to a service fee deduction and remit the escrowed amount to the Association as service fees Charitable contributions shall be made by regular payroll deductions only Recision The agency shop arrangement may be rescinded by a majority vote of all the employees In the unit covered by the memorandum of understanding, provided that: (a) A request for such a vote is supported by a petition containing the signatures of at least thirty percent (30 %) of the employees in the unit, (b) The vote is by secret ballot, (c) The vote may be taken at any time during the term of the memorandum of understanding, but in no event shall there be more than one recision vote taken during that term (d) If a "recision vote" is approved by unit members eligible to vote in such matters during the term of a current memorandum of understanding, the Association agrees not to petition for or seek Agency Shop status for the duration of the current memorandum of understanding between the City and the Association III Indemnification The Association shall indemnify, defend, and hold the City harmless against any liability ansmg from any claims, demands, or other action relating to the City's compliance with the agency fee obligation including claims relating to the Association's use of monies collected under these provisions The City reserves the right to select and direct legal counsel in the case of any challenge to the City's compliance with the agency fee obligation, and the Association agrees to pay any attorney, arbitrator or court fees related thereto Records The Association shall keep an adequate itemized record of its financial transactions and shall make available annually, to the City, and to its employees who are members of the organization, within 60 days after the end of its fiscal year, a detailed written financial report in the form of a balance sheet and an operating statement, certified as to accuracy by its president and treasurer or corresponding principal officer, or by a certified public accountant 7 City Council Approval The City and Association agree that the City Council shall approve this letter of agreement prior to implementation of Agency Shop provisions provided for by SB 739 City of El Segundo Dated El Segundo City Employees' Association Dated Approved as to form Mark He sley, City Attorney By Jeff Stewart, Assistant City Manager By James J Carver, President 112 CITY CLERK'S CERTIFICATION OF CANVASS I, Cathy Domann, Deputy City Clerk of the City of El Segundo, do certify that I have canvassed the returns of the Special Election for City of El Segundo Employees in the General Service Unit held March 21, 2001, for the purpose of determining "Shall there be an Agency Shop for the El Segundo City Employees Association ?" The results of said canvass are as follows Total number of ballots cast 58 Number of votes given YES 47 (81%) NO 11 (19 %) Cathy Deniann Deputy City Clerk Dated March 22, 2001 113 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE: June 5, 2001 AGENDA HEADING: New Business Consideration of a resolution amending Section 1A2.090 of the Administrative Code referring to residency requirements for the Police Chief, Fire Chief and Public Works Director RECOMMENDED COUNCIL ACTION- Approve the resolution amending Section 1A2 090 of the City of El Segundo Administrative Code BACKGROUND & DISCUSSION: Section 1A2 090 of the City's Administrative Code requires the Police Chief, Fire Chief and Public Works Director to live within 20 miles of the City of El Segundo The purpose of that section is to ensure a reasonable response time for persons in those positions who may be required to respond to an after -hours emergency situation in the City Since that provision was last examined by the City Council, traffic patterns and subsequent response times have changed dramatically in Southern California. Depending on the specific location an employee chooses to live, the time of day and (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS. Resolution amending Section 1A2 090 of the City of El Segundo Administrative Code FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required. Assistant DATE: May 24, 200 - /9/ 16 114 Background and Discussion (con't) varying traffic conditions, the current twenty -mile standard used by the City may be antiquated It is possible, given the current standard, that an employee could live exactly twenty miles from the City and not be able to respond in a timely manner in the event that his /her presence is required in the City. In looking into the issue, staff has determined that response time, as opposed to a residence restriction based on distance from the City, is a reasonable standard that is practiced by other agencies The Council should note as well that a one (1) hour response time is the standard established in the City's Memoranda of Understanding (MOU) regarding "standby pay" for employees who are expected to respond to after -hours emergencies in the community Staff recommends that the City Council amend the twenty -mile residential requirement now in place for the Police Chief, Fire Chief and Public Works Director Specifically, staff proposes that the Administrative Code be amended to state that an employee working in those job classifications be required to reside in a location that would enable them to report to work within one (1) hour of being notified of an emergency requiring their presence in the City. It is proposed also that driving time shall be defined as the time that it takes an individual to drive to El Segundo from their home during normal traffic conditions, including the morning and afternoon rush hours 115 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AMENDING SECTION 1A2.090 OF CHAPTER 1A2 OF THE ADMINISTRATIVE CODE AMENDING RESIDENCY REQUIREMENTS FOR SPECIFIED OFFICERS OF THE CITY Whereas, the City Council of the City of El Segundo, California, is committed to providing the residents of E1 Segundo with the best possible protection and levels of service in instances of emergency; and Whereas, the City Council finds it to be in the best interest of the City that certain officers of the City reside within a reasonable response time from El Segundo in the event that the presence of those officers are required to be on the scene of emergency in the community, and Whereas, the City Council recognizes that the offices of Director of Public Works, Police Chief and Fire Chief have substantial responsibilities for the maintenance of vital facilities, the need to respond in the event of an emergency regarding those facilities and in the execution of critical roles, as outlined in the City's SEMS Multihazard Functional Plan; and Whereas, in June 1988, the City Council adopted Section IA2 090 of the City's Administrative Code requiring the Public Works Director, Police Chief and Fire Chief to live within twenty (20) rules of the City of El Segundo; and Whereas, since that time, population and traffic trends in Los Angeles County have proven that policy to be an arbitrary and inaccurate requirement for appropriate response times for critical officers of the City, and Whereas, the current standard for emergency response for officers of the City is more accurately reflected in the City's Memoranda of Understanding with the City Employees' Association an the Supervisory and Professional Employees' Association which specify a one (1) hour response time for employees who remain on call for emergency response situations NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Section IA2 090 of Chapter IA2 of the El Segundo Administrative Code is amended to read as follows SECTION IA2 090 RESIDENCE REQUIREMENTS The Director of Public Works, Police Chief and Fire Chief shall reside in a location which would enable the incumbents of those positions to report to work within one (1) hour of being notified of an emergency which requires their presence in El Segundo Driving 116 time shall be defined as the time that it takes an individual to drive to El Segundo from their place of residence during normal traffic conditions, including morning and afternoon commuter rush hour conditions prevalent in Southern California Current incumbents of these offices shall have eighteen (18) months from the passage of this resolution to meet this requirement Future occupants of these offices shall have eighteen (18) months from the date of appointment to meet this requirement Section 2. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of the City, and shall make a record of proceedings of the City Council in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 5h day of June 2001. Mike Gordon, Mayor City of El Segundo APPROVED AS TO FORM: Mark Her sley, City Attorney 117 EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Proposal to consider financial assistance to the El Segundo Unified School District for the purpose of school facilities and programs (Fiscal Impact $250,000 maximum annual payment for five years) RECOMMENDED COUNCIL ACTION. Receive and file report r Agendize action Item for the June 18, 2001 Council meeting BACKGROUND & DISCUSSION, The El Segundo Unified School District (School District) submitted a ballot initiative In November 1997 for consideration of Issuing bonds for capital improvements of all El Segundo schools The ballot initiative was approved by over 70% of the voters, and the School District made an informal commitment to the voters to issue bonds limited only to $30 per $100,000 in assessed valuation ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT Annual payment not to exceed $250,000 to the El Segundo School District for a period of 5 years Operating Budget: $0 Amount Requested, $250,000 Maximum Account Number: 2901 -6405 Project Phase: Receive and file report Appropriation required. Yes — 5 year $250,000 maximum annual payment beginning FY 2001 -2002 ORIGINATED. DATE: l I "fie ,/�l ,�4C 4-c 513e /6 I Bret M Plumlee, Finance Director REVIEWED Y• DATE, Mary Venn, City Manager 17 5130101 9 18 AM I I R BACKGROUND & DISCUSSION (CONTD.)- Timetable to complete all school facilities was estimated to take fifteen years based on estimated changes in assessed valuation and funding from the State of California Due to the much higher than anticipated increases in assessed valuation, the School District was able to complete facility renovations for all but Center Street School well ahead of schedule The School District has funding for the Center Street School budgeted, however, this funding is contingent upon receiving State funds Funding from the State of California for school bonds has now been depleted Due to the uncertain status of the State's economy, it is unknown how long it will be before the State will bring forward a ballot initiative for future school bonds The School District now needs approximately $4 8 million to complete the funding for Center Street School renovations and has approached the City of El Segundo's School District Subcommittee with a request to assist financing the funding gap The Subcommittee met on May 10, 2001 to discuss several alternatives for funding, and came to a consensus that the School District would issue Certificates of Participation (COP) in their name while the City could enter into a separate agreement with the School District to assist them with financial support for school's facilities and programs The timetable for the City's commitment is for a period not to exceed five years and for an amount not to exceed $250,000 per year The City Attorney would need to draft an agreement to be submitted for approval at the June 19, 2001 City Council meeting 5/30/01 9 18 AM 119 EL SEGUNDO CITY COUNCIL MEETING DATE. June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION Consideration of request from League of California Cities to support implemention of League Grassroots Network RECOMMENDED COUNCIL ACTION. 1) Approve Resolution supporting League of California Cities Grassroots Network, 2) Approve $861 increase in dues paid to the League of California Cities for 2001 and $1,791 increase in dues for 2002, 3) Authorize Mayor to execute a ballot authorizing addition of Article XVI to the League of California Cities bylaws BACKGROUND & DISCUSSION, Since the onset of the economic downturn affecting California during the early -to -mid 1990s, cities have remained concerned about their ability to protect State revenues that have been earmarked traditionally for municipal services It has long been the consensus of City Councilmembers and City Managers throughout the State that during tough economic times, the Legislature has met its obligation to balance the State's budget on the backs of local governments Examples of that philosophy are evident (Please see attached page marked 'Background and Discussion ") SUPPORTING DOCUMENTS. 1) Resolution supporting League of California Cities Grassroots Network, 2) Proposed additional language to League Bylaws FISCAL IMPACT: $900 in FY 2000/01, $1,800 in FY 2001/02 Operating Budget. Amount Requested. Account Number, 001 -400 -2901 -6208 Project Phase. Appropriation Required. No DATE- May 29, 2001 Assistant f/2- Background and Discussion (con't) 18 120 W when one considers the negative impacts caused by the Legislature's creation of the Educational Reimbursement Augmentation Fund (ERAF), the reductions in Motor Vehicle In -Lieu funds remanded to cities and the periodic efforts of the Legislature to reduce the amount of sales tax revenues earmarked for municipal functions In more recent years, the issue has remained in the forefront because of Legislature's unwillingness or inability to restore funds taken from local government coffers, despite the State's robust revenue situation The Executive Director and the City Manager's Department of the League of California Cities have completed a thorough review of the League's ability to protect assets traditionally allocated by the State to cities and its ability to influence legislation that would be beneficial to City interests Several deficiencies have been indentified and the current Executive Director, Christopher McKenzie was brought on board approximately two -years ago to implement a more proactive vision spelled out by the League's Board of Directors Perhaps, the most significant outgrowth of those recent efforts is the League's efforts to implement a Grassroots Network The Grassroots Network is a proposal that would provide fourteen (14) new and reallocate three (3) existing League staff members in ten (10) field offices located throughout the State The direction of those staff members will be to assist City staff and the sixteen (16) League regional divisions in advancing legislation that benefits all cities In short, the League is seeking a more "hands on" approach in helping cities move legislation that is important to their respective city councils. In approving the Grassroots Network, the League Board of Directors voted to include the following measures intended to keep the program accountable • Long -range goals, annual objectives and regular reporting to the membership; • An unbiased, professional evaluation three (3) times during its first five (5) years; • A vote of the membership after five (5) years of operation to continue the program Costs To implement the Grassroots Network, the League is seeking from the City of El Segundo an additional $861 in the current year. In 2002, the City's "base dues" will be $3,411 (a 4% increase over 2001 dues), plus an additional $1,791 to cover costs associated with the Network. Accordingly, the increase in total dues over the next twelve months would be $2,652 over the "base dues" currently paid by the City for 2001. However, the ongoing annual increase in dues required to cover the cost_ of the Grassroots Network is expected to remain approximately $1,800 over the "base dues" paid by the City The fiscal year breakdown of costs is as follows: FY 2000/01 - $3,279 base dues (already paid by City), $861 requested for Grassroots Network (not yet paid) FY 2001/02 - $3,411 base dues; $1,791 requested for Grassroots Network 121 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDOSUPPORTING THE GRASSROOTS NETWORK PROPOSED BY THE BOARD OF DIRECTORS OF THE LEAGUE OF CALIFORNIA CITIES Whereas, the City of El Segundo, like other California Cities, has witnessed its authority and revenues eroded in recent years by political actions at the State level of government, and Whereas, the imposition of tern limits on state legislators has changed the political dynamic in Sacramento, leading to more frequent turnover in state legislative office and greater opportunity to advocate the cause of strong local government with state elected officials; and Whereas, the Board of Directors of the League of California Cities has requested support for the implementation of a Grassroots Network that would include the development of a network of a staff of ten field offices staffed by grassroots coordinators, and Whereas, the Grassroots Network would trigger greater focus in cities across the state on the acts of the Legislature through more active involvement by city officials, collaboration with community groups, effective media relations and closer partnerships with the members of the Legislature and members of the legislative staff NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City of El Segundo supports the proposal from the Board of Directors of the League of California Cities to create the Grassroots Network and supports an increase in the City's membership dues for the League of California Cities for the purpose of funding this new initiative Section 2. The City Council of the City of El Segundo authorizes the Mayor to execute a ballot supporting the addition of Article XVI to the League of California Cities' bylaws Section 3. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of the City, and shall make a record of proceedings of the City Council in the minutes of the meeting at which the same is passed and adopted 1�� PASSED, APPROVED and ADOPTED this 5`h day of June 2001. Mike Gordon, Mayor City of El Segundo APPROVED AS TO FORM: 1-21� 4.,,2 Mark Hensley, City Attorney 193 Attachment A: Proposed Addition to League Bylaws Article XVI: Establishment and Financing of Grassroots Network Section 1: Enhancement of Advocacy Efforts. To enhance the League's advocacy efforts on behalf of cities, the League hereby establishes a Grassroots Network The Grassroots Network consists of a series of field offices throughout California, responsible for coordinating city advocacy efforts and promoting statewide League policy priorities Section 2: Dues Increase (a) Initial Financing. The dues Increase approved concurrently with the addition of Article XVI shall finance the League's Grassroots Network for the second half of 2001 and for 2002 The increase shall be used exclusively to finance the Grassroots Network (b) Continued Financing. Any subsequent dues Increases shall occur In accordance with Article IV' Section 3: Accountability (a) Annual Goal- Setting and Performance Assessment. The League Board shall set long -term goals and annual objectives for the League's Grassroots Network The League Board shall periodically report to the League's Member Cities on the Grassroots Network's performance In meeting those goals and objectives (b) Board Discontinuance. If at any time the League Board finds the Grassroots Network Is not meeting its objectives on behalf of cities, the League Board may discontinue the Grassroots Network (c) Membership Vote on Program Continuation. On or before December 31, 2007, the Board shall ask Member Cities to vote on whether to continue the Grassroots Network beyond December 31, 2008 2 ' Explanatory Note "Article IV" is the existing section of the League's bylaws, which provide for 1) a two-thirds vote of approval by the League board for all dues increases as well as 2) division ratification of dues increases in excess of the Consumer Price Index Article IV also caps individual city dues increases at $5,000 per year ' The League's bylaws provide that a ma)onty of votes cast is necessary for decision on League votes See Article XII, § 4 194 EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Reports — Mayor Gordon AGENDA DESCRIPTION: Consideration of a request from El Segundo High School to Implement "Student Government Days " RECOMMENDED COUNCIL ACTION. Approve request to Implement "Student Government Days" program in the City of El Segundo. BACKGROUND & DISCUSSION: Last month, the Mayor and Assistant City Manager met with Ms Karen King and Ms Barbara Briney, from the El Segundo School District, for the purpose of discussing the implementation of a "Student Government Days" program in the City of El Segundo During the 70s and 80s, the program was a regular part of the local government curriculum at El Segundo High School, and the City of El Segundo played a significant role in providing students with "hands on" experience in running the day -to -day operations of the City. During the early 90s, the program was discontinued In an effort to resurrect "Student Government Days," representatives from the high school have approached the City about the feasibility of starting the program again during the next school year (Please see attached page marked `Background and Discussion") ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT- Operating Budget Amount Requested: Account Number: Project Phase: Appropriation Required: 19 125 Background and Discussion (con't) Tentatively, staff has earmarked October 29 and 30, 2001 as the days when participating students would "shadow" Councilmembers, department heads and other selected managers during a routine day at the City The students who participate will do so on a voluntary basis They will have been informed about the program and a limited number will participate The first day of the program will take place from approximately 9 a.m to 2:00 p.m Students will shadow their counterparts throughout the day as they prepare "agenda items" for a "mock City Council meeting " Students will accompany members of the Council, department heads and selected managers during routine meetings, telephone calls and other activities The second day, which will run from approximately 10 a m to 2 p m , will feature the "mock City Council meeting " During the meeting, students in the role of members of the Council and staff will interact in a lesson regarding the establishment of City policy The Council should note that the season and specific dates for this program are subject to change in future years In the past, the program was generally undertaken during March /April In addition, Ms. King and Ms Bnney indicated that the projected agenda and level of student involvement will be more fully developed after the beginning of the next school year 12 G