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2001 JUN 05 CC PACKET�t4
.i`t G;jti
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the
City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the
Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time ]unit for
comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be
permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not
exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 5, 2001 - 5:00 P.M.
Next Resolution # 4216
Next Ordinance # 1337
5.00 PM Session
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move Into a closed session pursuant to applicable law, Including the Brown Act
(Government Code §54950, et §Leq ) for the purposes of conferring with the City's Real Property Negotiator;
and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters
covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as
follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a))
1 Phillips Petroleum, et al v County of Los Angeles, et al, USDC No 1938 -MRP (MANx)
2 Shell Chemical Company, et al v County of Los Angeles, et al, USDC No 1917 -GHK (RCx)
3 Jeffrey Capistran v El Segundo, LASC Case No YC 038535
4 El Segundo v Trio Manufacturing, LASC Case No YC038567
5 United States, et al. v. Montrose Chemical, USDC No CV 90- 3122 -R
6 El Segundo v James Van Loben Sels, et al, LASC Case No. BS051651
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -I- potential case (no further public
statement is required at this tune); Initiation of litigation pursuant to Gov't Code §54956.9(c) -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) —None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) —
City Representative City Attorney, Mark Hensley Employee Organization City Manager Contract
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
sc�� AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the
City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the
Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for
comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be
permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not
exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 5,2001 - 7:00 P.M.
Next Resolution # 4216
Next Ordinance # 1337
7:00 PM Session
CALL TO ORDER
INVOCATION -
PLEDGE OF ALLEGIANCE — Council Member John Gaines
PRESENTATIONS
(a) Commendation honoring School Superintendent Bill Watkins upon his retirement for his
many years of dedicated and outstanding service to the community
(b) Commendation honoring Bill Cngger for his dedicated and outstanding service to the City of
El Segundo as President of the Chamber of Commerce 2000 -2001
(c) Proclamation to mark the dedication of the Cluldren's Mural on Main Street on Thursday,
June 7, 2001 at 4 00 PM
(d) Presentation of Certificate of Recognition to El Segundo High School student Andrew Brooks
as one of 14 winners nationally and the only West Coast recipient of the Time Warner Cable
contest, "The Common Good Exploring the Role of Public Service in America," and
recognition of Karen King, his teacher
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $150 While all comments are welcome, the Brown Act does not allow Council to take action on any
item not on the agenda The Council will respond to comments after Public Communications is closed
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS -
Public hearing on the Third Amendment to the Grand Avenue Corporate Center Development
Agreement The proposed amendment would remove the successor -in- interest clause from
the existing Development Agreement, which would terminate the City's right to an access
easement across the Residence Inn to the Fire Station No 2 property if the City sells the Fire
Station property in the future (Environmental Assessment No EA -553, Development
Agreement No 01 -2) Applicant El Segundo HHG Hotel, LP
Recommendation —
(a) Open Public Hearing;
(b) Discussion;
(c) Decision to support the Planning Commission and staffs recommendation
denying proposed amendment; and /or,
(d) Other possible action /direction.
C. UNFINISHED BUSINESS - NONE
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
Camp Eucalyptus Task Force Recommendation; Recreation and Parks Commission
Recommendation on Camp Eucalyptus
Recommendation — Direct staff to proceed with Commission recommendation.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business
Warrant Numbers 2517626- 2518022 on Register No 16 in total amount of $1,118,444 99,
and Wire Transfers in the amount of $1,308,404 59.
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
05105101 to 05/25/01.
City Council meeting minutes of May 14 and 15, 2001
Recommendation - Approval.
Request to purchase a computer forensic workstation for the purpose of retrieving, examining,
and obtaining computer forensic evidence in criminal cases The cost of this workstation will
not exceed $14,000 from the asset forfeiture account.
Recommendation — Approve request.
Request for the City Council to approve the waiver of a formal bidding process and authorize
the purchase of The Omega GIS program funded through Asset Forfeiture in an amount not to
exceed $29.640.
Recommendation —
(a) Waive formal bidding per Municipal Code.
(b) Authorize the purchase of the Omega GIS product utilizing Asset Forfeiture
Funds.
Amendment to the total cost of service with NM Structural Engineers not to exceed
$240,000 for fiscal year 2000 -2001 This is an extension of contract to the budgeted amount
There will be no fiscal impact.
Recommendation — Approve an amendment to City Contract Number 2625.
Request for Proposal for plan review services for Fiscal Year 2001 -2002.
Recommendation — Authorize staff to solicit proposals from qualified consultants to
provide architectural, structural, energy, electrical, mechanical, plumbing, and grading
plan review services.
Amendment to Contract Number 2845 with Data Microimagmg Company for providing
microfiche services at a total cost not to exceed $20,000 for Fiscal Year 2000 -2001 There
will be no fiscal impact
Recommendation — Approve contract Amendment 1.
10. Request for City Council to approve an annual purchase order contract with Blue Diamond
Industries to supply asphalt paving materials to the City for street maintenance projects The
annual cost is not to exceed $44,000 00.
Recommendation — Approve the annual purchase order contract for the purchase of
asphalt materials from Blue Diamond Industries on a single- source basis.
11 Approval of the second one -year extension to the City's contract with Wyle Laboratories, Inc
(Wyle) for the planning and initiation, pre - design survey, and architectural - acoustical
consulting and engineering in support of Phase 8 of the City's Residential Sound Insulation
(RSI) Program Cost of service not to exceed $253.000
Recommendation — Approve Amendment Number 6 to City Contract Number 2737 and
authorize the Mayor to execute the Amendment upon approval of the City Attorney.
12 Request for City Council authorization of an appointment of a Fire Captain to a Battalion
Chief position as a temporary overhire, due to disability of a current Battalion Chief
Recommendation — Authorize temporary overhire of a Battalion Chief position.
13 Authorization to issue a purchase order to Arizona Pipeline Company for installation of
electrical conduits and foundations for six (6) street lights on Sepulveda Boulevard, north of
El Segundo Boulevard Approved CUital Improvement Protect (Fiscal Year = $44,496 00)
Recommendation — Authorize issuance of a purchase order to Arizona Pipeline
Company in the amount of $44,496.00, using an expedited process.
14 Consideration for the Submission of a Grant Proposal to the Office of Justice Domestic
Terrorism Preparedness Equipment Grant Program, coordinated by the Los Angeles County
Office of Emergency Management and the Governor's Office of Emergency Services (OES)
Recommendation — Authorize the filing of a grant application with qualification.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS —
15 Consideration of agreement between the City and the El Segundo City Employees'
Association implementing Agency Shop provisions.
Recommendation — Approve agreement between the City and El Segundo City
Employees' Association.
16 Consideration of a resolution amending Section 1 A2 090 of the Administrative Code referring
to residency requirements for the Police Chief, Fire Chief and Public Works Director.
Recommendation — Approve the resolution amending Section IA2.090 of the City of El
Segundo Administrative Code.
17 Proposal to consider financial assistance to the El Segundo Unified School District for the
purpose of school facilities and programs (Fiscal impact $250,000 maximum annual payment
for five years)
Recommendation —
(a) Receive and file report.
(b) Agendize action item for the June 18, 2001 Council meeting.
18 Consideration of request from League of California Cities to support implementation of
League Grassroots Network.
Recommendation —
(a) Approve Resolution supporting League of California Cities Grassroots Network;
(b) Approve $861 increase in dues paid to the League of California Cities for 2001
and $1,791 increase in dues for 2002; and
(c) Authorize Mayor to execute ballot authorizing addition of Article XVI to the
League of California Cities bylaws.
G. REPORTS - CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
I. REPORTS - CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCIL MEMBERS
Council Member McDowell —
20 Consideration of proposal to establish and implement a lunch time shuttle service test
program between Grand Avenue corridor east of Sepulveda Boulevard and downtown
utilizing, currently available resources, including Prop. A funding
Recommendation — Approve establishment of a shuttle service test program.
Council Member Gaines - NONE
- Council Member Wernick - NONE
Mayor Pro Tem Jacobs - NONE
Mayor Gordon —
19 Consideration of a request from El Segundo High School to implement "Student
Government Days "
Recommendation — Approve request to implement "Student Government Days"
program in the City of El Segundo.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on beha[fof another, and employees speaking on behalfoftheir employer,
must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond
to comments after Public Communications is closed
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec 54960, et seg.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing
matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor
Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5:00 p in , June 5, 2001 under "Closed
Session" (if needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT —
(a) In memory of Alice Collette, long -time resident of El Segundo, who passed away on May 26,
2001 after an extended illness, and
(b) In celebration of the birth on May 26, 2001 of Hannah Michelle Tiedemann, daughter of Enka
Grimmond Tiedemann and Scott Tiedemann Enka is a former El Segundo Sister City Queen
and the daughter of Police Chief Tim and Tammy Gnmmond
POSTED
DATE 3i O
TIME- &4 , at.,Q
NAME���
060501ag
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING- Special Orders of
Business- Public Hearing
AGENDA DESCRIPTION: Public hearing on the Third Amendment to the Grand
Avenue Corporate Center Development Agreement The proposed amendment
would remove the successor -in- Interest clause from the existing Development
Agreement, which would terminate the City's right to an access easement across
the Residence Inn to the Fire Station No 2 property if the City sells the Fire
Station property in the future. (Environmental Assessment No EA -553,
Development Agreement No 01 -2) Applicant El Segundo HHG Hotel, LP
RECOMMENDED COUNCIL ACTION
1) Open Public Hearing,
2) Discussion,
3) Decision to support the Planning Commission and staffs recommendation
denying proposed amendment by title only, and /or,
4) Other possible action /direction
BACKGROUND & DISCUSSION: The applicant Is requesting approval of an
amendment to a Development Agreement to modify a provision that currently
states that a proposed access easement across the recently completed
Residence Inn property at 2135 East El Segundo Boulevard to the City's Fire
Station No 2 property would be granted to the City in exchange for permission to
construct a left -turn pocket in the median island on El Segundo Boulevard to
allow eastbound access to the Residence Inn Instead of a perpetual easement
that could be transferred to any future owner of the City property, the applicant
requests that the easement language be revised to terminate the easement upon
the sale, transfer or lease of the fire station property by the City The attached
Planning Commission Staff Report contains a full project description and staff
analysis
ATTACHED SUPPORTING DOCUMENTS
1 Draft Third Amendment to Development Agreement
2 Planning Commission Staff Report and Attachments, May 10, 2001
3. Draft Planning Commission Minutes, May 10, 2001
4. Adopted Planning Commission Resolution No 2507
5 Email correspondence from applicant to Planning division, May 15, 2001
FISCAL IMPACT-
Amount Requested: NIA
Account Number. N/A _
Project Phase N/A
ORIGINATED: DATE'
Ja es `Hansen, Director of Community, Economic and Development Services
BY:
Mary
nager
-1341
I1u9 1
EA -553, DA 01 -2
City Council Staff Report
June 5, 2001
BACKGROUND & DISCUSSION- (Continued)
Page 2
On May 10, 2001, the Planning Commission held a public hearing on the
proposed amendment and voted (5:0) to recommend that the City Council deny
the applicant's request The Planning Commission stated that they believed the
Second Amendment to the Development Agreement, which approved the left -
turn pocket in exchange for the access easement, was an equitable arrangement
that allowed the applicant to develop eastbound access to its property from El
Segundo Boulevard while granting access to the fire station property, which was
desired by the City The Second Amendment would eliminate the need for
separate eastbound access to the Fire Station property and the possibility that
there might be two left turn pockets in close proximity to the intersection of El
Segundo Boulevard and Nash Street.
Subsequent to the decision by the Planning Commission, the applicant submitted
an e-mail correspondence that states that without the amendment being granted,
the City would not get an access easement to the fire station property at all
because the applicant would not construct the left turn pocket The Second
Amendment to the Development Agreement does not require that the applicant
construct the left -turn pocket However, if it is constructed then the access
easement must be granted
The proposed Third Amendment does not give the City any compelling additional
benefits over the existing Second Amendment. However, granting the Third
Amendment may make it more likely that the left -turn pocket would eventually be
constructed and the City would gain an access easement for as long as it owns
the fire station property. Despite this, staff continues to recommend that the
proposed amendment be denied based on the potential adverse impact on the
future use and value of the fire station property if the future right to an access
easement is eliminated
P \Planning & Building Safety \PROJECTS \551- 575\EA- 553 \EA -553 ais doc
a
010
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO
CITY CLERK
CITY OF EL SEGUNDO
350 MAIN STREET
EL SEGUNDO, CA 90245
THIRD AMENDMENT TO DEVELOPMENT AGREEMENT
This Third Amendment to Development Agreement ( "Amendment ") is
made this _ day of April, 2001, by and between the CITY OF EL
SEGUNDO, a city in the State of California ( "City "), and EL SEGUNDO
HHG HOTEL, L P (the "Developer ") In consideration of the mutual
covenants and agreements contained in this Agreement, the City and
Developer agree as follows-
W I T N E S S E T H
WHEREAS, The Developer is the successor -in- interest of certain
real property (the 11Site"), 3 081acres in size, generally located
along the west side of Nash Street and north side of E1 Segundo
Boulevard to the west and north of the E1 Segundo Fire Station No 2,
more commonly referred to as 2135 East E1 Segundo Boulevard, and more
specifically described by the legal description shown on Exhibit "A"
attached hereto
WHEREAS, the City is the owner of that certain tract of land more
particularly described in Exhibit "B" attached hereto (the "City
Parcel ")
WHEREAS, Developer's predecessor -in- interest, MS Vickers, II,
LLC, a California general partnership ( "MS Vickers ") and the City,
entered into that certain agreement (the "Development Agreement ")
recorded in June 30, 1998 as Instrument No 98- 1109405 in the Official
Records of Los Angeles County, California (the "Official Records "),
WHEREAS, the City adopted Ordinance No 1291, approving the First
Amendment to the Development Agreement (the "First Amendment ") on
January 19, 1999 (EA No 467, DA No. 98 -2) to allow the expansion of
the Recreational Facility planned for Project Area 4 under Plan B of
the proposed pr03ect from 120,000 square feet to 135,000 square feet,
WHEREAS, the City adopted Ordinance No 1316 approving that
certain Second Amendment to Development Agreement (the "Second
Amendment ") with the Developer relating to certain issues affecting
the Site, on January 18, 2000 (EA No 496, DA No 99 -2) as instrument
No 00- 0128265 in the Official Records of Los Angeles County,
California,
thud amendment 5 -01 -01
Last Mv,sed Maya 2001 (2 OOPM)
nti
WHEREAS, Developer and the City have agreed to make certain
additional amendments to the Development Agreement as the same has
been amended by the First Amendment and the Second Amendment,
WHEREAS, on May 10, 2001, the Planning Commission of the City of
E1 Segundo held a duly noticed public hearing on the developer's
application for this Agreement;
WHEREAS, on , the City Council of the City of
E1 Segundo held a duly noticed public hearing on the developer's
application for this Agreement;
WHEREAS, on
Segundo adopted Ordinance
with the Developer.
No
the City Council of the City of E1
approving this Agreement
NOW, THEREFORE, in consideration of the mutual promises and
agreements, hereinafter contained, and for other good and valuable
consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto hereby agree as follows
1 Median Cut If the developer constructs the Median Island
Cut, the Developer shall be responsible for the cost of the design and
construction of the Median Island Cut in E1 Segundo Boulevard The
City shall not be responsible for the reimbursement of any costs
associated with the design or construction of the Median Island Cut
The provision of this Section 1 shall control over any previous
agreements relating to the subject matter hereof, including without
limitation, the terms of Section 2 of the Second Amendment
2. Access Easement. If the Developer constructs the Median
Island Cut, then the Developer shall grant an access easement
( "Easement ") to the City for vehicular access across the Site to the
City Parcel, which Easement shall automatically terminate immediately
upon the sale, transfer or lease by the City of the City Parcel. The
provision of this Section 2 shall control over any previous agreements
relating to the subject matter hereof, including without limitation,
the terms of Section 3 of the Second Amendment. The Easement shall be
recorded prior to completion of construction of the Median Island Cut
The location of the Easement shall be in substantial conformance with
the site plan (Exhibit t'C").
3. No Further Modification Except as expressly amended or
modified hereby, all other terms, conditions, covenants and provisions
contained in the Development Agreement, First Amendment and Second
Amendment shall remain unmodified and in full force and effect
4 Counterparts. This Amendment may be executed in one or
more counterparts, each of which shall be deemed to constitute an
thud amendment 5 -01 -01 2
Last revised Maya 2001 (2 OOPM)
012
4
original, but all of which, when taken together, shall constitute one
and the same instrument, with the same effect as if all of the parties
to this Amendment had executed the same counterpart
5 Severance. If this Agreement, or any portion thereof, is
for any reason held to be invalid or unenforceable by the decision of
any court of competent 7urisdaction, such decision shall not affect
the validity of the Development Agreement
IN WITNESS WHEREOF, the parties hereto have executed this
Amendment as of the day and year first above written
CITY OF EL SEGUNDO, CALIFORNIA
a municipal corporation
LON
Attest
City Clerk
(Seal)
Mayor
APPROV AS TO FORM
City Attorney EL SEGUNDO HHG HOTEL, L.P
a California limited partnership
By
Name
Title.
third amendment 5 -01 -01 3
Ustrtmt d Maya 200: (200PM)
0 1 J
EXHIBIT "A"
SITE
LEGAL DESCRIPTION
LOT 8 OF TRACT NO 52427, IN THE CITY OF' EL SEGUNDO, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AS PER MAP FILED IN BOOK 1229, PAGE 42
TO 44 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY
third amendment 5 -01 -01 4
Last m,ised MoO 2001 (200PM)
014
EXHIBIT "B"
CITY PARCEL
LEGAL DESCRIPTION
PARCEL 1
THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF
SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN,
IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, DESCRIBED AS
FOLLOWS
BEGINNING AT THE INTERSECTION OF THE EASTERLY LINE OF SAID SOUTHEAST
QUARTER OF THE SOUTHWEST QUARTER WITH THE NORTH LINE OF EL SEGUNDO
BOULEVARD, 40 00 FEET WIDE, THENCE NORTHERLY ALONG SAID EAST LINE A
DISTANCE OF 160.00 FEET, THENCE WESTERLY AND PARALLEL WITH SAID NORTH
LINE OF EL SEGUNDO BOULEVARD, A DISTANCE OF 270 00 FEET, THENCE
SOUTHERLY AND PARALLEL WITH SAID EAST LINE TO AN INTERSECTION WITH THE
NORTH LINE OF EL SEGUNDO BOULEVARD, THENCE EASTERLY ALONG SAID NORTH
LINE TO THE POINT OF BEGINNING
EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND
OTHER MINERALS WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT,
WITHIN OR UNDERLYING OR THAT MAY BE PRODUCED FROM SAID LAND, AND ALSO
EXCEPTING AND RESERVING TO THE GRANTOR, IT'S SUCCESSORS AND ASSIGNS,
THE SOLE AND EXCLUSIVE RIGHT TO DRILL SLANTED WELLS FROM ADJACENT
LANDS INTO AND THROUGH THE SUBSURFACE OF SAID LAND FOR THE PURPOSE OF
RECOVERING SAID RESERVED PRODUCTS FROM SAID LAND AND FROM OTHER
PROPERTIES, PROVIDED HOWEVER, THAT THE SURFACE OF SAID LANDS SHALL
NEVER BE USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION OR REMOVAL
OF SAID RESERVED PRODUCTS, AS IN THE DEED FROM STANDARD OIL COMPANY OF
CALIFORNIA, A CORPORATION, RECORDED APRIL 11, 1950 AS INSTRUMENT NO
483, IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS.
PARCEL 2
THE SURFACE AND 500 FEET OF THE SUBSURFACE VERTICALLY IN DEPTH BELOW
THE SURFACE, AS SAID SURFACE EXISTED ON NOVEMBER 29, 1962, OF THE
FOLLOWING DESCRIBED PROPERTY-
THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF
SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN,
IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AS SHOWN ON MAP RECORDED IN BOOK 1 PAGES
507 AND 508 OF PATENTS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID
COUNTY, DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT ON THE NORTHERLY BOUNDARY LINE OF THAT CERTAIN
PARCEL OF LAND CONVEYED BY STANDARD OIL COMPANY OF CALIFORNIA TO THE
thud amendment 5 -01 -01 5
L.s, revived M-0 2001 (2 OOPM)
015
r
CITY OF EL SEGUNDO BY DEED DATED FEBRUARY 6, 1950 AND RECORDED APRIL
11, 1950 IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS OF SAID LOS ANGELES
COUNTY, DISTANT WESTERLY THEREON 50 0 FEET FROM THE NORTHEAST CORNER
OF SAID PARCEL OF LAND CONVEYED BY DEED DATED FEBRUARY 6, 1950; THENCE
WESTERLY ALONG SAID NORTHERLY BOUNDARY LINE 160 0 FEET, THENCE
NORTHERLY, PARALLEL WITH THE EASTERLY LINE OF THE SOUTHEAST QUARTER OF
THE SOUTHWEST QUARTER OF SAID SECTION 7, A DISTANCE OF 75 0 FEET,
THENCE EASTERLY, PARALLEL WITH SAID NORTHERLY LINE OF THE LAND
CONVEYED BY DEED DATED FEBRUARY 6, 1950, 160.0 FEET TO A POINT ON A
LINE THAT IS PARALLEL WITH AND 50 FEET WESTERLY MEASURED AT RIGHT
ANGLES FROM SAID EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE
SOUTHWEST QUARTER OF SECTION 7, THENCE SOUTHERLY ALONG LAST SAID
PARALLEL LINE 75.0 FEET TO THE POINT OF BEGINNING
EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND
OTHER MINERALS, WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT,
WITHIN OR THAT MAY BE PRODUCED FROM SAID PARCEL 500 FEET IN DEPTH,
PROVIDED, HOWEVER, THAT THE SURFACE OF SAID PARCEL SHALL NEVER BE USED
FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION, REMOVAL OR STORAGE OF
SAID OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS, AS
RESERVED BY STANDARD OIL COMPANY OF CALIFORNIA, A DELAWARE
CORPORATION, RECORDED MARCH 7, 1963 AS INSTRUMENT NO. 238, IN BOOK D-
1944 PAGE 456 OF OFFICIAL RECORDS.
ASSESSOR'S PARCEL NO 4138- 007 -900, 902, 903, 904
third amendment 5 -01 -01 6
Last re std May1 2001 (2 WPM)
016
EXHIBIT "C"
SITE PLAN
third amendment 5 -01 -01
Last revised Maya. 2001 (2 OOPM)
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018
CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING: May 10, 2001
SUBJECT: Environmental Assessment No. 553, Development
Agreement No. 01 -2
APPLICANT: El Segundo HHG Hotel, LP
PROPERTY OWNER: El Segundo HHG Hotel, LP and City of El Segundo
REQUEST: Third amendment to Development Agreement for
Access Easement
PROPERTY INVOLVED: 2135 & 2161 East El Segundo Boulevard
Introduction
The proposed project is the third amendment to an existing Development
Agreement for an existing Residence Inn Hotel located at 2135 East El Segundo
Boulevard in the Urban Mixed -Use (MU -N) Zone. The existing Development
Agreement allows the hotel developer to construct a median island cut in El
Segundo Boulevard to provide access to the hotel property from eastbound El
Segundo Boulevard The existing Development Agreement also grants an
access easement to the City of El Segundo across a portion of the front of the
subject property in order to provide access to a City owned property (Fire Station
#2) adjacent to the east side of the project site from the proposed median island
cut via the hotel property. Currently, the access easement would continue with
any potential future owner of the City property The proposed amendment would
remove the successor -in- interest clause, thereby terminating the City's access
easement to the City owned property if the City sells, transfers, or leases the
property in the future
Recommendation
Planning staff recommends that the Planning Commission review the facts as
contained within this report and adopt Resolution No 2507, recommending that
the City Council deny Environmental Assessment No 539 and Development
Agreement No 01 -2
1 019
1:
4
III. Background
On May 19, 1998, the City Council adopted Ordinance No 1287, approving
entitlements, including a Development Agreement (DA 98 -1), for the Grand
Avenue Corporate Center (GACC), a 23 -acre mixed -use commercial project
generally located on the west side of Nash Street between Manposa Avenue and
El Segundo Boulevard. The project included the Hilton Garden Inn, Healthsouth
training /recreational facility, Infonet office building, the Residence Inn, and
another office budding currently under construction The Development
Agreement established the maximum project approval for the Residence Inn site
under "Plan B" as a 150 -room hotel with a maximum floor area of 64,392 square
feet The Agreement also stipulated the maximum size for the other four
buildings proposed as part of the GACC.
When the Residence Inn agreed to become a part of the project, it became clear
that the hotel would be larger than 64,392, since an extended stay, all suites
hotel has larger rooms than a typical business oriented hotel The City Council
was asked to review the increased size of the proposed Residence Inn On June
1, 1999, the City Council determined that the original environmental approval
was based on the number of rooms in the proposed Residence Inn and that the
potential impacts identified would be associated with the number of rooms, not
the overall size of the buildings Therefore, the Council confirmed that the
proposed Residence Inn was approved for a maximum of 150 -rooms and that
the area could exceed the 64,392 square feet originally described in Exhibit 'B' of
the Development Agreement, provided the total budding area did not exceed
95,000 square feet.
On January 19, 1999, the City Council approved the First Amendment to the
Development Agreement (EA -467, DA 98 -2), which approved an increase in the
size of the HealthSouth training /recreational facility at 445 North Nash Street
from 120,000 square feet to 135,000 square feet
Based on more refined architectural plans, the proposed Residence Inn grew to
107,000 square feet, which would have exceeded the maximum size limit in
imposed by the City Council On January 18, 2000, the City Council approved
the Second Amendment to the Development Agreement (EA -496, DA 99 -2) This
amendment modified the previously approved Development Agreement to
increase the maximum permitted building area for the Residence Inn from
95,000 square feet to 110,000 square feet The second amendment also granted
the property owner permission to construct a left -turn pocket in the El Segundo
Boulevard median to allow access to the hotel property from eastbound El
Segundo Boulevard As part of this amendment, the developer agreed to grant
an access easement to the City of El Segundo across a portion of the front of the
subject property in order to provide emergency vehicle access to Fire Station #2
(abutting the east side of the project site) via the new El Segundo Boulevard left -
turn pocket The second amendment does not require that the applicant
construct the proposed left turn pocket It only requires the granting of the access
2 D)LO 09
Y
easement only if the applicant chooses to construct the median island cut The
easement would run with the land, including any potential future owners of the
City fire station parcel
IV. Analysis
Site Description and Surrounding Land Uses
The proposed project for which the Development Agreement Amendment is
sought is located within the northeast portion of the City of El Segundo, with
convenient access to the San Diego (1 -405) Freeway and Glenn Anderson (1-
105) Freeway This portion of the City is designated as a commercial and
industrial area, which contains the Raytheon campus, office buildings, and light
industrial uses in the area.
The adjacent land uses immediately north of the project area are primarily office,
research & development, light manufacturing, recreational, and hotel. Land uses
across Nash Street to the east are office, light industrial, and a Metro Greenline
Station South of the property across El Segundo Boulevard is a large office and
research and development facility for Raytheon West of the property are
primarily office uses
Proiect Description
The applicant desires to improve the vehicular access to the property by
constructing a left -tum pocket in the raised median on EI Segundo Boulevard to
allow access to the hotel from eastbound El Segundo Boulevard Currently,
access to the property would only be possible from southbound Nash Street and
westbound El Segundo Boulevard. However, since Nash Street is currently one -
way, access from Nash is limited and U -tums are prohibited from eastbound El
Segundo Boulevard at Nash Street, which further limits convenient access to the
site
At the same time, the City is in the process of designing a new fire station to
replace Fire Station No 2 on the northwest corner of El Segundo Boulevard and
Nash Street. This station abuts the east and south side of the proposed hotel
property. The preliminary design for the new fire station calls for fire trucks to
enter the new station from the west side of the new budding and exit the east
side onto Nash Street. Due to site constraints, it will be difficult for fire vehicles to
enter the station from the existing driveway on Nash Street. As a result, the City
desires to provide a more direct access to the future fire station budding by
utilizing an easement across a portion of the front of the proposed hotel property
from El Segundo Boulevard. Fire trucks returning to the station after a call could
use the left turn pocket, cross the hotel property via the easement, and then
enter the station The Development Agreement also allows for other vehicles to
use the easement if the City does not build the fire station, and the site is put to
another purpose, including the sale of the property to a private developer The
3 k'21 10
O
design of the left -tum pocket and access easement is depicted in Exhibit 'C' of
the draft Third Amendment to Development Agreement.
As described in a letter from the applicant, dated March 31, 2001, the applicant,
has indicated that franchiser for the Residence Inn, Marriott International, is
unwilling to allow the applicant to grant a permanent access easement to the
City, given the uncertainty in the ultimate future use of the City fire station #2
parcel As a result, the applicant is requesting that the City agree to modify the
Second Amendment to the development agreement to eliminate the language
that allows the access easement to be transferred to any successor -in- interest to
the fire station property.
Staff and the applicant have investigated alternatives to the construction of a
median island cut in order to provide access to the hotel property from
eastbound El Segundo Boulevard The City reviewed an earlier request by the
applicant to provide a u -turn at the intersection of El Segundo Boulevard and
Nash Street However, the Section 22104 of the California Vehicle Code
specifically prohibits u -tums in front of driveways or approaches to a fire station
Staff has reviewed the proposed amendment to the development agreement and
appreciates the need for better access to the hotel property. However, staff is
concerned that the proposed amendment would hinder the City's future use of
the fire station parcel, if a fire station were ultimately not redeveloped on the site
The City is still reviewing its options to rebuild the station on this site or find an
alternative location in the area If the City does decide to develop a fire station at
another location, the City would likely desire to sell the property for private
development The City would face the same restrictive access issues to its
property from eastbound El Segundo Boulevard as faced by the Residence Inn
Staff feels the freely negotiated development agreement in place provides a fair
solution to provide access to the hotel property as well as insuring a redeveloped
fire station or other use on the City parcel would also have access from El
Segundo Boulevard
Staff is concerned that if the successor -in- interest provision is eliminated from
the Second Amendment to Development Agreement, and the City does sell the
fire station parcel, that another mid -block left -tum pocket would be needed in
eastbound El Segundo Boulevard to provide access to the City's property. This
access point would be closer to the intersection of El Segundo /Nash than the
left -turn pocket for the Residence Inn. Having two left -turn pocket in close
proximity to each other would pose additional traffic design and safety issues
With the existing Development Agreement, only one left -tum pocket would be
necessary.
Staff understands the reluctance of the applicant to accept an access easement
for a unknown future use on the fire station parcel However, if it were to be
developed for a use other than a fire station, staff can not foresee what type of
use that might be at this point in time. The fire station parcel is zoned Urban
Mixed -Use North (MU -N) which allows a range of commercial and office uses,
4 022 11
including restaurants Any future use would likely not include the type of truck
activity associated with the current fire station use of the property
Staff is also concerned that the proposed Development Agreement Amendment
does not offer equal consideration or compensation for the lose in value or utility
that the access easement would provide the City. The proposed amendment
would eliminate the City's responsibility to reimburse the applicant for 25% of the
cost of design and construction of the median island cut Staff does not believe
this alone is of equal value or importance as the use of the access easement for
any potential successor -in- interest
Development Agreement
Development Agreements, and amendments to such agreements, are subject to
the provisions of State law and City Council Resolution No 3268 A
Development Agreement vests to the developer the right to construct the
intended land use and intensity Vesting a right to construct means that the
developer has a guaranteed right for a specified period of time to build an
approved project regardless of subsequent planning, zoning or other land use
decisions in the City that might otherwise have affected the developer's property
The terms, conditions, schedule and fiscal commitments are essential parts of a
Development Agreement, and are subject to public hearing approval by the
Planning Commission and City Council and adoption of a Resolution by the City
Council
The City is in no way obligated to enter into development agreements or
amendments to such agreements. Since the developer is receiving rights and
benefits not allowed other property owners by right, the developer typically
provides public benefits not required of other property owners by law in
exchange to the additional benefits granted.
Resolution No 3268 requires that the Planning Commission make the following
determinations in its recommendation to the City Council. That the proposed
Development Agreement.
1 is consistent with the objectives, policies, general land uses and programs
specified in the general plan and any applicable specific plan;
2 is compatible with the uses authorized in, and the regulations prescribed
for, the land use district in which the real property is located,
3 is in conformity with public convenience, general welfare and good land
use practice,
4 will not be detrimental to the health, safety and general welfare; and,
5 will not adversely affect the orderly development of property or the
preservation of property values.
5 023 12
Based on the analysis provided above, staff does not believe that proposed
development agreement amendment would conform to the public convenience,
general welfare and good land use practice This is because the proposed
amendment would grant the applicant additional benefits, beyond those
previously negotiated without providing sufficient additional public benefits to
outweigh the potential loss in future use of the City fire station parcel The
proposed amendment could also adversely affect the future orderly development
of the fire station and reduce the value of the City property
V. Inter - Departmental Comments
Since the proposed Development Agreement Amendment would not change the
proposed Vocation of the left-tum pocket or access easement, staff did not send
the proposed development agreement to City departments for review
VI. Environmental Review
Since staff is recommending denial, no environmental review is necessary
VII. Conclusion
Staff recommends that the Planning Commission adopts draft Resolution No
2507 recommending denial of Environmental Assessment No 553 and
Development Agreement No 01 -2
VIII. Exhibits
C Second Amendment to Development Agreement
D Applications
Paul Garry, Senior Plapfier
r`lX- ,M
me; M. Hansen, Director
ommunity, Economic, and Development Services
P \Planning & Building Safety%PROJECTS %551- 525%EA- 553%EA -553 SR doc
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L E A D S H E E T
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DA FEE Code 20 2.OD
00- 0128265
CALIFORNIA
12:01 PM JAN 27 2000
SPACE ABOVE THIS LINE FOR RECORDERS USE
TITLE(S)
Assessor's Identification Number (AIN)
To Be Completed By Examiner OR Title Company In Black Ink
THIS FORM IS NOT TO BE DUPLICATED
it
D.T.T.
Number of Parcels Shown
*4
00-01282+x'
Recorda.ng Requested By and
When Recorded Mail To:
City Clerk
City of E1 Segundo
350 Main Street
E1 Segundo, CA 90245
SECOND AMENDMENT TO DEVELOPMENT AGREEMENT
26006 �.
This Second Amendment To Development Agreement ( "Amendment ") is
made this 18thday of January 2000, by and between the CITY
OF EL SEGUNDO, a city in the State of California ( "City "), and EL
SEGUNDO HHG HOTEL, L.P. (the "Developer ") . In consideration of the
mutual covenants and agreements contained in this Agreement, the City
and Developer agree as follows:
W I T N E S S E T H:
WHEREAS, The Developer is the successor -in- interest of certain
real property (the "Site ") , 3.081 acres in size, generally located
along the west side of Nash Street and north side of E1 Segundo
Boulevard to the west and north of the E1 Segundo Fire Station No. 2,
more commonly referred to as 2135 East E1 Segundo Boulevard, and more
specifically described by the legal description shown on Exhibit "A"
attached hereto.
WHEREAS, Developer's predecessor -in- interest, MS Vickers II,
LLC, a California general partnership ( "MS Vickers ") , and the City,
entered into that certain agreement (the "Development Agreement ")
recorded on June 30, 1998 as Instrument No. 98- 1109405 in the
Official Records of Los Angeles County, California (the "Official
Records ").
WHEREAS, the City adopted Ordinance No. 1291, approving the
First Amendment to the Development Agreement on January 19, 1999 (EA-
467, DA 98 -2) to allow the expansion of the Recreational Facility
planned for Project Area 4 under Plan B of the proposed project from
120,000 square feet to 135,000 square feet.
WHEREAS, Developer and the City have agreed to make certain
amendments to the Development Agreement.
WHEREAS, on December 9, 1999, the Planning Commission of the
City of E1 Segundo held a duly noticed public hearing on the
Developer's application for this Agreement.
02G
as -o1 ~
265 26 L � 3
WHEREAS, on December 21, 1999, the City Council held a duly
noticed public hearing on the Developer's application for this Agree-
ment.
Jan. 18
WHEREAS, on , 2000, the City Council of the City adopted
Ordinance No. 1316 approving this Agreement with the Developer.
NOW, THEREFORE, in consideration of the mutual promises and
agreements hereinafter contained, and for other good and valuable
consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto hereby agree as follows:
1. Building Size. The proposed square footage for hotel use
allowable under Plan B on Exhibit "B" of the Development Agreement is
hereby amended as described in Exhibit "B" attached hereto to reflect
the revised planned square footage of the proposed hotel.
2. M d�ian. Notwithstanding anything contained in the
Development Agreement to the contrary, or in any ordinances,
resolutions, permits, codes, rules, regulations, laws or official
policies relating to the foregoing, in connection with the
development of the Property, Developer and the City hereby agree that
Developer shall be permitted to construct a left -turn pocket in the
median island in E1 Segundo Boulevard ( "Median Island Cut ") in order
to allow eastbound traffic on E1 Segundo Boulevard to access the
Site. The design of the Median Island Cut shall he in substantial
conformance with the site plan (Exhibit "C ").
The Developer shall be responsible for the cost of design and
construction of the Median Island Cut in E1 Segundo Boulevard. The
City shall reimburse the developer twenty -five percent (25 %) of the
actual cost of design and construction of the Median Island Cut.
Reimbursement shall be made prior to the issuance of a Certificate of
Occupancy for the development on the property abutting the east side
of the Site ( "City Parcel "), a legal description of such property is
provided in Exhibit "D ".
3. Access Easement. If the Developer constructs the 'Median
Island Cut, then the Developer shall grant an access easement
( "Easement ") to the City and any successor -in interest to the City
arce for vehicular access across t e ite to the City Parce The
Easement shall be recorde prior to comp etion of construction of the
Median Island Cut. The location of the Easement shall be in
substantial conformance with the site plan (Exhibit "C ").
4. Contingencies. Approval of the revised planned square
footage of the proposed hotel is not dependent nor contingent upon
construction of the Median Island Cut or granting of the Easement If
the developer does not construct the Median Island Cut, the developer
2
027
q •
or `128265
is not obligated to grant the Easement. The developer would still be
entitled to construct a hotel with the building area depicted in
Exhibit B.
5. No Further Modifications. Except as expressly amended or
modified hereby, all other terms, conditions, covenants and
provisions contained in the Development Agreement shall remain
unmodified and in full force and effect.
6. Counterparts. This Amendment may be executed in one or
more counterparts, each of which shall be deemed to constitute an
original, but all of which, when taken together, shall constitute one
and the same instrument, with the same effect as if all of the
parties to this Amendment had executed the same counterpart.
7. Severance. If this Agreement, or any portion thereof, is
for any reason held to be invalid or unenforceable by the decision of
any court of competent jurisdiction, such decision shall not affect
the validity of the Development Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this
Amendment as of the day and year first above written.
CITY OF EL SEGUNDO, CALIFORNIA,
a municipal cor ration
Attest:/ Yw
C ty Cle
(Seal)
APPROVED AS TO FORM:
ity At rney
4
EL SEGUNDO HHG HOTEL, L.P.
A CALIFORNIA LIMITED PARTNERSHIP
By:
Name: P Ye *. 't- 4 ad •�
Title:
Rcvtscd ivsrov
3
AM,
Y
00-0128265
State of California
County of Los Angeles
On January 26, 2000, before me, the undersigned, City Clerk of
the City of E1 Segundo, personally appeared Mike Gordon, known to
me to the person who executed the within instrument as MAYOR of
the CITY OF EL SEGUNDO, the public agency therein named, and
acknowledged to me that such Council executed the within
instrument pursuant to its bylaws or a resolution of its members.
Witness my hand and Official Seal.
C dy Mo sen, City Clerk
13
029
STATE OF CALIFORNIA )
) as
COUNTY OF LOS ANGELES
2C00A
0&'0128.265
On Jan 0 �� 1.0.D9, before me, Ti/ ?y-/'
a otary Public in and for said State, personally appeared
�j ✓GNf f%T?I�YGG15' , personally known to me (or proved to me on
the basis of satisfactory evidence) to be the person whose name is
subscribed to the within instrument and acknowledged to me that he /ahe
executed the same in his/ -her authorized capacity, and that by his /box
signature on the within instrument such person, or the entity upon
behalf of which such person acted, executed such instrument.
WITNESS my hand and official seal
TIMOTHY J. RUBESH
Ccdifc
Commasion 0 17D43B1
NataryPUbAe- CaRfomla
Signature- (Seal) son D6090 Counts
%MyCorrmE I,h D8c10,2XII
STATE OF CALIFORNIA )
ss.
COUNTY OF LOS ANGELES )
On , 1997, before me, ,
a Notary Public in and for said State, personally appeared
, personally known to me (or proved to me on
the basis of satisfactory evidence) to be the person whose name is
subscribed to the within instrument and acknowledged to me that he /she
executed the same in his /her authorized capacity, and that by his /her
signature on the within instrument such person, or the entity upon
behalf of which such person acted, executed such instrument.
WITNESS my hand and official seal.
Signature (Seal)
y •4
4
030
. 6.
EXHIBIT "A"
SITE
LEGAL DESCRIPTION
2600. 'I°
00'^0128265
LOT 8 OF TRACT NO. 52427, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AS PER MAP FILED IN BOOK 1229, PAGE
42 TO 44 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID
COUNTY.
v - i
031
00 012 00 bb
EXHIBIT "B"
DESCRIPTION OF PROJECT
The Developer proposes to de
'C' for the alternative site
Plan 'A' - Maximum Allowable
Protect Area No. Use
1 Office
R&D
2bu0�...�
velop the Site as follows (see Exhibit
plans):
Development Under CEQA Clearance
Net Floor Area
135,000 s.f.
45,000 s.f
2 Office
253,800 s.f.
R&D
84,600 s.f.
3 Office
229,500 s.f.
R&D
76,500 s.f.
4 Office
179,343 s.f.
R&D
59,781
5 Hotel (200 rooms) 105,000 s.f.
includes 3,500 s.f.
restaurant
Note: The Developer shall be permitted to make one or more of the
following substitution of uses:
y ' i
0 32
2600/
Plan 'B' - Maximum Allowable Development Under CEQA Clearance
Proiect Area Substitute Uses
1 180,000 s.f Hotel and restaurant
office /R&D 150 rooms (110,000 s.f.)
2
338,400 s.f.
office /R&D
3 306,000 s.f.
office /R&D
4 239,124 s.f.
office /R&D
5 Hotel (200 rooms)
includes 3,500 s.f.
restaurant
Y . -4
293,760 s.f. office,
32,640 s.f. R &D, and
12,000 s.f. day
care center
121,500 s.f. office
13,500 s.f. R &D
135,000 s.f.
recreation /sports training
facility includes 15,500
s.f. of office space) with a
1,500 s.f. snack bar, a
3,000 s.f. restaurant and a
7,000 s.f. retail store.
(No change.)
00-0128265
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EXHIBIT "D"
CITY PARCEL
LEGAL DESCRIPTION
PARCEL 1:
4 A
'2600 .
u0 ~0128 5
THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF
SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN,
IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE INTERSECTION OF THE EASTERLY LINE OF SAID SOUTHEAST
QUARTER OF THE SOUTHWEST QUARTER WITH THE NORTH LINE OF EL SEGUNDO
BOULEVARD, 40.00 FEET WIDE; THENCE NORTHERLY ALONG SAID EAST LINE A
DISTANCE OF 160.00 FEET; THENCE WESTERLY AND PARALLEL WITH SAID NORTH
LINE OF EL SEGUNDO BOULEVARD, A DISTANCE OF 270.00 FEET; THENCE
SOUTHERLY AND PARALLEL WITH SAID EAST LINE TO AN INTERSECTION WITH
THE NORTH LINE OF EL SEGUNDO BOULEVARD; THENCE EASTERLY ALONG SAID
NORTH LINE TO THE POINT OF BEGINNING.
EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND
OTHER MINERALS WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT,
WITHIN OR UNDERLYING OR THAT MAY BE PRODUCED FROM SAID LAND, AND ALSO
EXCEPTING AND RESERVING TO THE GRANTOR, IT'S SUCCESSORS AND ASSIGNS,
THE SOLE AND EXCLUSIVE RIGHT TO DRILL SLANTED WELLS FROM ADJACENT
LANDS INTO AND THROUGH THE SUBSURFACE OF SAID LAND FOR THE PURPOSE OF
RECOVERING SAID RESERVED PRODUCTS FROM SAID LAND AND FROM OTHER
PROPERTIES; PROVIDED HOWEVER, THAT THE SURFACE OF SAID LANDS SHALL
NEVER BE USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION OR REMOVAL
OF SAID RESERVED PRODUCTS, AS IN THE DEED FROM STANDARD OIL COMPANY
OF CALIFORNIA, A CORPORATION, RECORDED APRIL 11, 1950 AS INSTRUMENT
NO. 483, IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS.
PARCEL 2:
THE SURFACE AND 500 FEET OF THE SUBSURFACE VERTICALLY IN DEPTH BELOW
THE SURFACE, AS SAID SURFACE EXISTED ON NOVEMBER 29, 1962, OF THE
FOLLOWING DESCRIBED PROPERTY:
THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF
SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN,
IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, AS SHOWN ON MAP RECORDED IN BOOK 1
PAGES 507 AND 508 OF PATENTS, IN THE OFFICE OF THE COUNTY RECORDER OF
SAID COUNTY, DESCRIBED AS FOLLOWS:
10
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035
260 0 /k./.�.
SAID COUNTY, DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT ON THE NORTHERLY BOUNDARY LINE OF THAT CERTAIN
PARCEL OF LAND CONVEYED BY STANDARD OIL COMPANY OF CALIFORNIA TO THE
CITY OF EL SEGUNDO BY DEED DATED FEBRUARY 6, 1950 AND RECORDED APRIL
11, 1950 IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS OF SAID LOS
ANGELES COUNTY, DISTANT WESTERLY THEREON 50.0 FEET FROM THE NORTHEAST
CORNER OF SAID PARCEL OF LAND CONVEYED BY DEED DATED FEBRUARY 6,
1950; THENCE WESTERLY ALONG SAID NORTHERLY BOUNDARY LINE 160.0 FEET;
THENCE NORTHERLY, PARALLEL WITH THE EASTERLY LINE OF THE SOUTHEAST
QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 7, A DISTANCE OF
75.0 FEET; THENCE EASTERLY, PARALLEL WITH SAID NORTHERLY LINE OF THE
LAND CONVEYED BY DEED DATED FEBRUARY 6, 1950, 160.0 FEET TO A POINT
ON A LINE THAT IS PARALLEL WITH AND 50 FEET WESTERLY MEASURED AT
RIGHT ANGLES FROM SAID EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE
SOUTHWEST QUARTER OF SECTION 7; THENCE SOUTHERLY ALONG LAST SAID
PARALLEL LINE 75.0 FEET TO THE POINT OF BEGINNING.
EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND
OTHER MINERALS, WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT,
WITHIN OR THAT MAY BE PRODUCED FROM SAID PARCEL 500 FEET IN DEPTH;
PROVIDED, HOWEVER, THAT THE SURFACE OF SAID PARCEL SHALL NEVER BE
USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION, REMOVAL OR STORAGE
OF SAID OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER
MINERALS, AS RESERVED BY STANDARD OIL COMPANY OF CALIFORNIA, A
DELAWARE CORPORATION, RECORDED MARCH 7, 1963 AS INSTRUMENT NO. 238,
IN BOOK D -1944 PAGE 456 OF OFFICIAL RECORDS.
ASSESSOR'S PARCEL NO. 4138 - 007 -900, 902, 903, 904
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City of El Segundo
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COMMUNITY, ECONOMIC AND DEVELOPMENT
SERVICES DEPARTMENT
6 C. r r-v
350 Main Street
El Segundo, CA. 90245
(310) 524 -2344
t A - C s), p a FAX (310) 3224167
APPLICATION FOR A DEVELOPMENT AGREEMENT
Date '1- U y - 6 /
, di&4 2piPr r.?ol )- 9z;3 -LYL7.
Name Address I Phone
(Applicant must have legal or equitable Interest in the real property Attach evidence.)
(If not owner, a written statement from owners stating they are aware of this application.)
crhdo
Name
Property Situated at
.24
Address
Phone
(Exact legal description 4f legal description Is by metes
bounds, attach a copy.)
General I
Locations between ! 2 f S �? d
Address atid Street, Avenue Street, Avenue
Existing Zoning
Existing General Plan /Specific Plan
REQUEST Under the provisions of City Council Resolution No 3268 and Government Code Sec
65864 -65869 5, application for consideration of a Development Agreement for the
above described property
1 Describe the proposed project in its entirety Include information on the type of construction
proposed, materials to be used, and type of uses involved (i e , bank, general office, restaurant,
etc ) Provide details on square footages, heights, number of stories, number of parking spaces
etc
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APR 18 2001 �U�
037
PLANNING : hAP'Opl
2 Provide a detailed explanation of how the proposed project is consistent with the goals,
objectives, policies, and programs specified in the General Plan and any applicable Specific Plan
Specifically reference the applicable General Plan and Specific Plan sections -/
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3 Describe how the propi6sed project is compati le with the uses and regulations prescribed for the
zoning district in which it is located
sC e- lr L de-
4 Describe how the proposed projects' design would be compatible and integrated with, and not be
detrimental to, existing development on adjacent and surrounding neighboring properties `
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buildings, dimensions of the property, abutting streets, utilities, easements, ingress and egress,
parking areas, loading area, landscaping, etc, along with elevations, sections, floor plans, etc, of
all existing and proposed buildings and structures (See Plot Plan Checklist) /
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6 Attaofi the prop�sed Development Agreement The Development Agreement shall include the
duration of the agreement, permitted uses of the property, density or intensity of use, maximum
height and size of all buildings, and provisions for reservation or dedication of land for public
purposes 3 ry n ��� D MCv f U
Qf�i��he¢f 2 / �EC E9MEI,,
APR 18 2001 U
0 3& _ :a
OWNER'S AFFIDAVIT
I,(We) �/i� of A 11 l N L 5 the undersigned, depose and say
that (I amANe are) the OWNER(S) of the property involved in this application and that I(we) have
familiarized myself(ourselves) with the rules and regulation of the City of El Segundo with respect to
preparing and filing this application and that the foregoing statements herein contained and the
information on all documents and plans attached hereto are in all respects true and correct to the
best of my /our knowledge and belief
- /.1 , 200/
nat re Date
20_
Signature Date
AGENT AUTHORIZATION
I hereby authorize to act for me in all matters relevant to
this application I understand that this person will be the exclusive contact on the project and will be
sent all information and correspondence
Owner's Signature
AGENT AFFIDAVIT
l,(We) the undersigned, depose and say that (I amANe are)
the AGENT(S) of the property involved in this application and that l(we) have familiarized myself
(ourselves) with the rules and regulation of the City of El Segundo with respect to preparing and
filing this application and that the foregoing statements herein contained and the information on all
documents and plans, attached hereto are in all respects true and correct to the best of mytour
knowledge and belief
20—
Signature Date
20_
Signature Date
(p�PC�CCMC�j�
APR 18 2001
PLANNING ,'V)P,ON
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(24 HUNInNGTUN
h o t e I d e v e to p m e n t
March 31, 2001
Mr James Hansen
Director of Planning
City of El Segundo
350 Main Street
El Segundo, CA 90245
Re El Segundo Residence Inn
Dear Jun,
Following up on our phone conversation of last week, I am making formal application for
a language change to the SECOND AMENDMENT TO DEVELOPMENT
AGREEMENT between the City and El Segundo HHG Hotel, L.P.
By way of background, the City agreed to the hotel constructing a median cut along El
Segundo Blvd as a means for eastbound traffic to conveniently access the hotel site In
return, and subject to us exercising that option, the hotel was required to grant the City an
easement for its fire trucks to enter a yet -to -be -built fire station.
Subsequently our franchiser (Marriott International) took exception to our granting that
easement because they did not feel it appropriate for fire trucks to pass through the
hotel's primary entrance As a result, we submitted an alternate proposal to Public Works
for a U -turn near the El Segundo/Nash intersection that would allow eastbound traffic to
reverse direction and right turn into our site That request was verbally denied due to
issues relating to the placement of the U -turn relative to the current fire station.
We have since appealed to Marriott to modify their position, using the argument that the
fire department has expressed a willingness to cooperate in minimizing the use of sirens
at night near the hotel - if the easement were granted Marriott then reviewed the Second
Amendment to the Development Agreement and indicated that they would relent if, and
only if, it was amended to eliminate the "successor -in- interest" language Their position
(which we share as owner /operator) is that the City could sell the land to a user whose
ADT's are very high, potenually impairing egress /ingress to our own hotel guests
You indicated in our phone conversation that the City had included the "successor"
language because it could potentially enhance the value of the parcel With all due
respect, I must tell you that is inconsistent with the premise of the original agreement in
12324 Rivers Edge • Potomac, MD 20854 • 301 - 963 -2428 • Fax 301 -963 -0751 041
which we were told the easement was for the sole benefit of the fire department Nothing
was ever mentioned about selling the land and transferring the easement.
In any event, I believe that Marriott will allow the easement, in return for striking the
`.successor" language If the City is not willing to do that, we both lose On the one
hand, our hotel guests are terribly inconvemenced and our business may suffer as a result
On the other hand, the City's future fire station will not benefit from the easement As a
further consequence to the City, its TOT revenue would be reduced because we would
likely lose business to the Manhattan Beach Residence Inn as a result of awkward access
to our hotel
Jim, I would appreciate your support of this proposal, and can assure you that an
amendment to the aforementioned language will result in approval of the easement by
Marriott Please do whatever you can to expedite processing of this request as the hotel
is scheduled to open April 19
Sincerely,
Brent Andrus
President
cc Jim Otterson — Linscott, Law & Greenspan
0421
DRAFT
MINUTES OF THE REGULAR MEETING
OF THE PLANNING COMMISSION
OF THE CITY OF EL SEGUNDO, CALIFORNIA
MAY 10, 2001
Chairman Crowley called the regular meeting of the El Segundo CALL TO ORDER
Planning Commission to order at 7 00 P M in the Council Chamber of
the City of El Segundo City Hall, 350 Main Street, El Segundo,
California
Chairman Crowley led the Pledge of Allegiance to the Flag
PRESENT CROWLEY, FRICK, KRETZMER, MAHLER, RICKARD
ABSENT NONE
Chairman Crowley presented the Consent Calendar
None
Vice - Chairman Kretzmer moved, seconded by Commissioner Mahler,
to approve the April 26, 2001 minutes as submitted Passed 5 -0
None
None
PLEDGE TO FLAG
ROLL CALL
CONSENT
CALENDAR
CALL ITEMS
FROM CONSENT
CALENDAR
MOTION
PUBLIC
COMMUNICATIONS
WRITTEN
COMMUNICATIONS
Chairman Crowley presented Item H -2, Environmental Assessment No PUBLIC HEARINGS,
553 Address 2135 East El Segundo Boulevard Applicant. El NEW BUSINESS,
Segundo HHG Hotel, L P Property Owners- El Segundo HHG Hotel, EA NO. 553
L P., and the City of El Segundo
Senior Planner Garry reviewed staff report (of record) related to this
matter Highlighting the applicant's absence from this evening's
meeting, he advised that the applicant is based in Maryland; and stated
that this amendment will go before the City Council for consideration at
the first June, 2001 meeting
1 El Segundo Planning Commission
Minutes, May 10, 2001
0 A Q
Senior Planner Garry stated for Commissioner Rickard that the
Residence Inn offers breakfast service for the hotel guests but that there
is no public restaurant on site
In response to Vice - Chairman Kretzmer's concerns /comments regarding
the March 31, 2001, letter from Mr Brent Andrus (of record), Senior
Planner Garry explained that the successor -in- interest language was in
all the draft agreements and was openly negotiated and agreed upon by
all parties
Responding to Chairman Crowley's question regarding the easement,
Senior Planner Garry stated that the City could decide how it wants to
utilize this piece of property, that there are no limitations
Chairman Crowley opened the public hearing in regard to this matter
There being no public input, Chairman Crowley closed the public
hearing
Taking into consideration any future use at this site, Senior Planner
Garry explained for Commissioner Rickard that there is sufficient room
for two -way traffic to egress /Ingress onto this property.
The Planning Commission expressed Its concurrence with staffs
recommendation for denial of the applicant's request.
Commissioner Mahler moved, seconded by Commissioner Rickard, to
concur with staffs recommendation, thus adopting Resolution No 2507
Passed 5 -0
None
Planning Manager Katz reviewed the upcoming agenda matters, noted
that each of the Planning Commissioners had been given a copy of the
Planning Commission Guidebook and two other publications from SCAG
concerning livable communities and housing, and advised that the
Housing Element hearing is scheduled for the second meeting in June
2001
At this time the Planning Commission viewed the Smart Growth video,
which addresses the livable communities concept.
DRAFT
MOTION
PUBLIC HEARINGS,
CONTINUED
BUSINESS
REPORT FROM
DIRECTOR
El Segundo Planning Cotnmission
Mmutes, May 10, 2001
044
RESOLUTION NO. 2507
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
EL SEGUNDO, CALIFORNIA, RECOMMENDING THAT THE CITY
COUNCIL DENY DEVELOPMENT AGREEMENT NO. DA01 -2 FORTHE
THIRD AMENDMENT TO THE GRAND AVENUE CORPORATE CENTER
DEVELOPMENT AGREEMENT, AND ENVIRONMENTAL ASSESSMENT
No. 553 FOR PROPERTY AT 2135 EAST EL SEGUNDO BOULEVARD
PETITIONED BY EL SEGUNDO HHG HOTEL.
WHEREAS, the project developer, El Segundo HHG Hotel, L P ( "Owner"), owns certain real
property, 3 081 acres in size, generally located along the west side of Nash Street and the north side of El
Segundo Boulevard (the "Property"), in the City of El Segundo, commonly referred to as 2135 East El
Segundo Boulevard, and,
WHEREAS, the City of El Segundo owns certain real property used as a fire station at the
northwest corner of Nash Street and El Segundo Boulevard ( "City Parcel'), in the City of El Segundo,
commonly referred to as 2161 East El Segundo Boulevard, and,
WHEREAS, the Owner proposes to amend the previous approvals of the Development
Agreement (DA No 99 -2) to eliminate the successor -in- interest clause from an access easement to be
located on the City Parcel abutting the Property to the east, and,
WHEREAS, the Property and City Parcel are located in the Urban Mixed Use -North Zone ( "MU-
N Zone ") The MU -N Zone provides for development of a mixture of compatible commercial, office,
research and development, retail and hotel uses, and recreational facilities with approval of a conditional
use permit, and,
WHEREAS, in connection with the original development of the GACC, the original GACC Owner
submitted applications for approval of Environmental Assessment No 430, Vesting Tentative Tract Map
No 52427 (Subdivision No 98 -1), Conditional Use Permit No 98 -2, Parking Demand Study No 98 -1, and
Development Agreement No 98 -1, and,
WHEREAS, on May 19, 1998 the City Council adopted Ordinance No. 1287 and Resolution No
4063, Approving the Development Agreement and a Mitigated Negative Declaration of Environmental
Impacts for the Development Agreement for the GACC Project, and,
WHEREAS, on January 19, 1999, an Environmental Assessment (EA No 467), and First
Development Agreement Amendment (DA No 98 -2) to the original Development Agreement (DA No 98 -1)
for a proposed additional approximate 15,000 square feet for the Sports Training and Recreational Facility
(Project Area 4) was reviewed and approved by the City Council (Ordinance No 1291), and,
WHEREAS, on January 18, 2000, an Environmental Assessment (EA No 496), and Second
Development Agreement Amendment (DA No 99 -2) to the original Development Agreement (DA No 98 -1)
for a proposed median island cut in El Segundo Boulevard to provide eastbound access to the Property was
reviewed and approved by the City Council (Ordinance No 1316), and,
WHEREAS, the State California Environmental Quality Act (CEQA) Guidelines Section 15270 states
CEQA does not apply to projects which a public agency rejects or disapproves, and,
1's 45
WHEREAS, on May 10, 2001, the Planning Commission did hold, pursuant to law, a duly advertised
public hearing on such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the
public hearing was given in the time, form and manner prescnbed by law; and,
WHEREAS, opportunity was given to all persons present to speak for or against the findings of
Environmental Assessment No 553 and Development Agreement Amendment No 01 -2, and,
WHEREAS, at said hearing the following facts were established
The project site consists of 3 081 acres
The protect consists of a proposed approximate 105,122 square foot all suites Marriott Residence Inn
hotel with a maximum of 150 -rooms with a floor area ratio of approximately 0 78 1
The subject proposal is covered by the following previous approvals and agreements
a) Environmental Assessment No 430, Subdivision No 98 -1 for Vesting Tentative Map No
52427, Conditional Use Permit No 98 -2, Parking Demand Study No 98 -1 and Development
Agreement No 98 -1, which were approved by Planning Commission Resolution Nos 2413,
2414, 2415 and 2416, respectively, and City Council Ordinance No 1287 and Resolution No
4063
b) A Development Agreement (Instrument No 98- 1109405) was executed on June 30, 1998
pursuant to which the City granted the Developer the nght to construct the protect in accordance
with the rules, regulations, zoning, and official policies existing at the time
c) Environmental Assessment No 467, Development Agreement Amendment No 98 -2 (First
Amendment), which was approved by City Council Ordinance No 1291 for a Revision to
Exhibit 'B' of the Original Development agreement to increase the size of the proposed
recreational facility on Protect Area 4 for Plan B by 15,000 square feet
d) Environmental Assessment No 496, Development Agreement Amendment No. 99 -2 (Second
Amendment), which was approved by City Council Ordinance No 1316 fora proposed median
island cut in El Segundo Boulevard to provide eastbound access to the Property The Second
Amendment requires the Owner to grant an access easement on the Properly to provide access
to the City Parcel ff the median island cut is constructed
The proposed amendment would eliminate the successor -in- interest provision in the Second
Amendment that currently allows the access easement to the City Parcel to be transferred along with
the land to any future owner of the property
The proposed amendment would eliminate the City's requirement to reimburse the applicant for 25 %
of the cost of design and construction of the proposed median island cut
6 The proposed amendment would restrict access to the City Parcel, should the City decide to sell and
redevelop the site The City Parcel would then be limited to nght -in, right -out access on El Segundo
Boulevard, which would reduce the value of the property
7 The current Urban Mixed -Use North (MU -N) zoning for the site is consistent with the current General
Plan Land Use designation of the site for Urban Mixed -Use North The subject proposal is consistent
with the intent of the MU -N zoning designation by allowing for commercial, office, retail, restaurant
and recreational uses
C,46
The surrounding areas to the west, north, south and east are developed, or planned to be developed,
with office uses, research and development, restaurants, and hotels The properties to the north and
east are zoned Mixed -Use North (MU -N), to the west Corporate Office (CO), and to the south Light
Industrial (M -1)
NOW, THEREFORE, BE IT RESOLVED that after considering the above referenced facts for the subject
protect, the GACC Project Approvals and the information contained therein; testimonyand otherevidence
offered at the public hearing, the Planning Commission recommends that the City Council deny
Environmental Assessment No 553 and Development Agreement No 01 -2 (Third Amendment to DA 98-
1), and, makes the following findings in support thereof
The proposed amendment would not conform to the public convenience, general welfare and good
land use practice because the proposed amendment would grant the applicant additional benefits,
beyond those previously negotiated without providing sufficient additional public benefits to
outweigh the potential loss in future use of the City fire station parcel
The proposed amendment would adversely affect the future orderly development of the fire station
and reduce the value of the City property
BE IT FURTHER RESOLVED that according to the El Segundo Municipal Code, a copy of this Resolution
shall be matted to the applicant at the address shown on the application and to any other person
requesting a copy of same The decision of the Planning Commission asset forth in this Resolution shall
become final and effective ten calendar days after the date of the Planning Commission action, unless an
appeal in writing is filed with the City Council
PASSED, APPROVED AND ADOPTED this 10th day of May, 2001.
James M Hansen, Director of
Community, Economic and Development
Services, and, Secretary of the Planning
Commission of the City of El Segundo,
California
VOTES -
B Crowley -Aye
M Kretzmer - Aye
P Mahler -Aye
G Rickard -Aye
C Frick -Aye
Brian Crowley, Chairman
of the Planning Commission
of the City of El Segundo, California
P \Planning & Building SafetyAPROJECTS1 551- 5251EA- 553\ea -553 reso doc
3
Garry, Paul
From.
Brent Andrus [BrentAndrus@mmdspnng com]
Sent*
Tuesday, May 15, 2001 7 28 AM
To.
pgarry@elsegundo org
Cc.
)hansen @elsegundo.org
Subject:
FW Third Amendment
Paul,
I was most surprised to receive your staff report and see that you were
recommending denial of my application If that was the City's
intention,
you should have just told me that in the first place and I wouldn't have
bothered processing it. And I certainly wouldn't have given the City a
$2500 deposit just to write a negative report. I hope you didn't spend
too
much of the deposit as that would be the ultimate in "adding insult to
injury"
There's something I just don't understand about the City's reasoning
The
basis for denial is based on a premise that the City doesn't get enough
in
return for abandoning the 'successor' language You obviously are
making
the assumption that the City will get the easement whether or not they
approve the Third Amendment And that just isn't the case. I CAN'T
GRANT
THE EASEMENT WITHOUT THE CHANGE, according to Marriott If you approve
it,
the City gains the easement for the fire station if they eventually
build
If they don't build, and elect to sell the land, what have you gained by
denying the amendment° The land will have no more sale value since I
won't
exercise my option on the median cut, and therefore you won't have the
easement for a land sale in any event.
Bottom line is if the City grants approval of the application (1)the
hotel
gets the median cut, (2)our guests get convenient access, (3)hotel
sales
are higher, (4)the City gets more TOT revenue, and (5)the City gets the
easement if they build the new fire station But if you deny the
application, we both lose on all counts Furthermore, your land won't
be
any more valuable because I won't (can't) grant you the easement
So if you don't intend on rewriting your report with a favorable
recommendation, you might as well just pull it and not waste Planning or
City Council time Please let me know how you plan to proceed from
here
1 048
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Boards,
and Commissions
AGENDA DESCRIPTION: Camp Eucalyptus Task Force Recommendation;
Recreation and Parks Commission Recommendation on Camp Eucalyptus
RECOMMENDED COUNCIL ACTION- Direct staff to proceed with Commission
recommendation.
BACKGROUND & DISCUSSION In January 2UU1, the City Council directed staff to
convene a task force for the purpose of evaluating the City -owned Camp
Eucalyptus site at 645 California St The Task Force was made up of members
of the Recreation and Parks Commission, School Board, Kiwanis, local Girl
Scouts representatives, local Boy Scout representatives, neighborhood
residents, and staff The Task Force recommended improving the site and
building a new 1250 square foot building to accommodate the needs of local
youth groups interested in a camping experience. In the early meetings, the task
force was considering a smaller, 800 square foot structure that would be
manufactured off -site and transported to the site and assembled in two days.
Task Force member Alan West brought forward a proposal to construct a larger
building, hoping to challenge local contractors to contribute time and materials to
develop the facility for community use. Although public bidding law restricts the
City in how project development will be handled, the idea of a larger, permanent
structure was more acceptable to the Task Force than the portable facility
(Continued on opposite side)
ATTACHED SUPPORTING DOCUMENTS. Task Force Roster, Attachment A (Task
Force Recommendations), Attachment B (Proposed Site Plan)
FISCAL IMPACT.
Operating Budget,
Amount Requested
Account Number-
Project Phase:
Appropriation required:
Mary Strenn,
Yes
ATE:
� /Zov
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t
„4 2
The Task Force embraced this idea, and forwarded their recommendations
(Attachment A) to the Recreation and Parks Commission for review The
Commission reviewed the Task Force recommendations and the earlier
consideration of a manufactured structure, and agreed with the Task Force
recommendation for a larger, permanently constructed building A site plan
(Attachment B) was developed by Carl Jacobs, who attended a number of
meetings and was very helpful in assisting the Task Force and Commission with
site review and logistics
The entire Task Force is to be commended for their diligence and dedication to
this exciting process.
050
March 13, 2001
CAMP EUCALYPTUS TASK FORCE MEMBERS
CITY OF EL SEGUNDO
Andy Santamana
Greg Johnson
Judy Andoe
RECREATION AND PARKS COMMISSION
Bill McCaverty
Colleen Glynn -Rich
BOY SCOUTS
Lacy Cook
GIRL SCOUTS
Nancy Jacobson
Naomi McElvain
RESIDENTS
Don Brann
Bill Evans
KIWANIS
Alan West
SCHOOL DISTRICT
Chris Powell
Camp Euc T F
r
051
CAMP EUCALYPTUS TASK FORCE
RECOMMENDATIONS TO THE RECREATION AND PARKS COMMISSION
ON THE DESIGN, DEVELOPMENT, MAINTENANCE AND MANAGEMENT OF
THE FACILITY
The City Council appointed a task force to address the disposition of the camp in
January 2001. The Task Force has met during February and March, 2001 to
discuss the opportunities to improve the Camp Eucalyptus site. The following
recommendations have been discussed by the group, and will be forwarded to
the Recreation and Parks Commission for consideration. It is the Task Force's
understanding that the Commission will carefully consider these
recommendations, and will be forwarding their own recommendations for this site
to the City Council in a timely manner
Camp Eucalyptus is a wonderful site, with a long history accommodating the
diverse needs of our local girl scouts and scouting groups from other
communities The Task Force feels that after this camp has been improved, it
should be used primarily to benefit the girl scout program in El Segundo. The
Task Force also believes that other local scouting groups and youth groups may
request use of the facility The goal is to maximize the use of the facility, while
keeping in mind that we have a responsibility to our community to maintain the
camp and it's amenities in a safe and presentable condition at all times. We
anticipate that Camp Eucalyptus will be brought up to the high standards our
community has come to expect of our public facilities, and that El Segundo
residents will be able to enjoy this camp for many years
Request staff continue investigating the option to place a manufactured
structure on the site that will accommodate the needs of the girl scouts
for meeting space, and present a clean, safe, and aesthetically
pleasing structure that is inviting and functional,
2 The structure should be approximately 1250 square feet. A divider
should be installed that will allow the room to be split into two rooms.
A small refrigerator /sink unit with a microwave or small range should
accommodate any kitchen needs. There will be a need for inside
storage for troop gear, and an outside unit for camping gear
3 Develop a plan to improve the site by
o Defining and improving the tent sites,
o Cleaning up the camp fire area,
o Improving the landscaping,
o Pruning the trees,
o Repair /replace fencing and gates as needed;
o Include an outdoor sink and drinking fountain as a stand alone unit;
052
o Installing a new sewer line, potable water line, electrical, and phone
service,
o Install security lighting that is motion sensitive to alert residents and
the authorities to unauthorized intruders,
4 Investigate opportunities to collaborate with the School District in order
to improve the ingress /egress to the camp from the access road off
California St.,
5 The facility should be managed by the Recreation and Parks
Department, using current policies and procedures for facility
reservation and use. Facility use should be limited to organized youth
groups, with the girl scouts given first priority for reservations
6 The Park Maintenance Division will oversee the landscape
maintenance of the camp area
7 Custodial service will be provided by the city custodial contractor
currently maintaining Recreation and Park facilities;
8 The Recreation and Parks Commission will oversee policies and
procedures, making appropriate recommendations to the City Council.
9 Additional policies and procedures will be developed to address day
use and overnight camping Care will be taken in addressing the
residential character of the community
t'53
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City of El Segundo
Camp Eucalyptus
Califomia Street
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
51512001 THROUGH 512512001
Date
5/4/01
5/10/01
5/10/01
5110101
5/9/01
5/11/01
5/14/01
5/14/01
5/16/01
5/23/01
5/25/01
5125/01
5/24/01
5/24/01
5/5- 5/25/01
Payee Amount
Description
Health Comp
63311
Weekly claims 4/27
West Basin
753,646 64
H2O Payment
IRS
196,993 13
Federal Taxes PR 23
Employment Development
38,828 35
State Taxes PR 23
Health Comp
2,46131
Weekly claims 5/4
Siemens Credit Corp
44,837.50
Quarterly Energy
Federal Reserve Bank
30000
Emp Savings Bonds PR24 I
Federal Reserve Bank
20000
Emp Savings Bonds PR24 EE
Health Comp
28388
Weekly claims 5/11
Health Comp
241 48
Weekly claims 5/18
Federal Reserve Bank
35000
Emp Savings Bonds PR25 1
Federal Reserve Bank
20000
Emp Savings Bonds PR25 EE
IRS
190,651 22
Federal Taxes PR 24
Employment Development
36,409 41
State Taxes PR 24
Workers Comp Activity
42,368 56
SCRMA checks issued
1,308,404 59
DATE OF RATIFICATION: 0615101
TOTAL PAYMENTS BY WIRE.
Certified as to the accuracy of the wire transfers by
Deputy Treasurer, !/ 6120101
Date
Finance Director /11 � 5-1-36101
Date
City Manager f
�— Date
r
1,308,404.59
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
G5G
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, MAY 14, 2001 - 7:00 P.M.
CALL TO ORDER - Mayor Gordon at 7 15 p in
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Gaines
Council Member McDowell
Council Member Wernick
SPECIAL ORDERS OF BUSINESS -
- Present
- Absent
- Present
- Present
- Present
A Town Hall Meeting sponsored by the City of El Segundo and the El Segundo Residents
Association (ESRA) will be held to discuss the LAX Master Plan Environmental Impact
Report with presentations by ESRA and the City Council, to receive public comments and to
consider potential Council direction/action
Clem Shute, Shute, Milhaly & Weinberger, gave apresentation
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another and
employees speaking on behalfof their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor andpunishable by a fine of$250 While all comments are welcome, the Brown Act does not allow Council to take action on anJ
item not on the agenda The Council will respond to comments after Public Communications is closed
The following individuals spoke regarding LAX
Juli Potter, P O Box 2813, El Segundo, CA 90245
Don Bryeck, 823 Maryland Street, El Segundo, CA 90245
Jon Chaykowski, 218 John Street, Manhattan Beach, CA 90288
Gus Siamis, 5739 W 74' Street, Los Angeles, CA 90045
Adrienne Collis, 1501 E Maple Avenue, El Segundo, CA 90245
Julius Wilson, 418 W Pine Avenue, El Segundo, CA 90245
Herbert Kelly, 525 Penn Street, El Segundo, CA 90245
Joe Svezia, 511 Oregon Street, El Segundo, CA 90245
Gerhardt Van Dne, 724 W Pine Avenue, El Segundo, CA 90245
Liz Garnholz, 442 W}uting Street, El Segundo, CA 90245
Gene White, 7053 Vista Del Mar Lane, Playa del Rey, CA 90293
Michael Ferguson, 128 Virginia Street, Apt A, El Segundo, CA 90245
Mike Stevens, 720 Manchester Drive, Inglewood, CA 90301
Ana Mullvaney, P O Box 881771, Los Angeles, CA 90009
Kevin Vandry
Edna Freeman, 418 Loma Vista Street, El Segundo, CA 90245
ADJOURNMENT at 9 05 p in
Jeff Stewart, Clerk Pro Tem
•'57
4
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 15, 2001 - 5:00 P.M.
5:00 PM Session
CALL TO ORDER - Council Member Wernick at 5.00 p m
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Gaines
Council Member McDowell
Council Member Wernlck
CLOSED SESSION:
- Absent
- Absent
- Present
- Present
- Present
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code §54950, et sea.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or
discussing matters covered under Gov't Code §54957 (Personnel); and /or conferring with the
City's Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a))
1 Phillips Petroleum, et al v County of Los Angeles, et al., USDC No. 1938 -MRP (MANx).
2 Shell Chemical Company, et al v County of Los Angeles, et al., USDC No 1917 -GHK
(RCx)
3 Jeffrey Capistran v El Segundo, LASC Case No. YC 038535.
4 El Segundo v Trio Manufacturing, LASC Case No YC038567
CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b). -0- potential case (no further
public statement Is required at this time), Initiation of litigation pursuant to Gov't Code §54956.9(c)-
-2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - None.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) - None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) - None
Council reconvened to open session at 6.55 P M.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 15, 2001
PAGE NO 1
058
4
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 15, 2001 - 7:00 P.M.
7:00 PM Session
CALL TO ORDER - Council Member Wernick
INVOCATION - Rev Julie Elkins, United Methodist Church of El Segundo
PLEDGE OF ALLEGIANCE - Council Member Nancy Wernick
PRESENTATIONS —
(a) Council Member Wernick presented an El Segundo Poster to Steve Kuykendall in
recognition of his representation of El Segundo during his term as a Member of the
House of Representatives, 106th Congress
(b) Council Member McDowell presented a Proclamation to Chris Barrett, former El
Segundo Police Officer, commemorating May 16, 2001 as Police Officers Memorial
Day and the week of May 13 -29, 2001 as Police Week in El Segundo
(c) Council Member Wernick announced Jeff Leyman as the Police Officer of the Year
ROLL CALL
Mayor Gordon
- Absent
Mayor ProTem Jacobs
- Absent
Council Member Gaines
- Present
Council Member McDowell
- Present
Council Member Wernick
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the
City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor
and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed
Julie Warner, El Segundo Cub Scouts, requested Council support for the annual Soapbox Derby
Lewis Jensen, resident, spoke regarding the downtown beautification, and item number 5, on the
Consent Calendar, regarding tenant/business owner units above downtown buildings
Carrie Kline, resident, opposes the adoption of the amendment of the Downtown Specific Plan to
allow tenant/business owner units above downtown buildings.
Loretta Frye, resident, spoke regarding opposition of the amendment of the Downtown Specific
Plan to allow tenant/business owner units above downtown buildings
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 15, 2001
PAGE NO 2
41
Liz Garnholz, resident, spoke regarding approval of the plan for Phase 8 of the City's Residential
Sound Insulation Program
ITEM BROUGHT FORWARD FROM CONSENT AGENDA
Request by El Segundo Cub Scout Pack 968C, for City support and waiver of fees to
use Grand Avenue from Arena to Eucalyptus on July 22, 2001 for the annual Cub
Adventure Soapbox Derby from Noon to 5:00 p.m (Fiscal Impact $441 33)
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to
approve the request by El Segundo Cub Scout Pack 968C, for City support and waiver of
fees to use Grand Avenue from Arena to Eucalyptus on July 22, 2001 for the annual Cub
Adventure Soapbox Derby from Noon to 5:00 p.m. provided the event meets all applicable
City requirements MOTION PASSED BY THE FOLLOWING VOTE: AYES: COUNCIL
MEMBERS WERNICK, GAINES AND MCDOWELL; NOS: NONE; ABSENT: MAYOR
GORDON AND MAYOR PRO TEM JACOBS; ABSTAIN: NONE. 3/0.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title
only
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to read all
ordinances and resolutions on this Agenda by title only. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: COUNCIL MEMBERS WERNICK, GAINES AND
MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON AND MAYOR PRO TEM
JACOBS; ABSTAIN: NONE. 3/0.
B. SPECIAL ORDERS OF BUSINESS - NONE
C. UNFINISHED BUSINESS - NONE
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE
E. CONSENT AGENDA
All Items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an Item is made, the item(s) will be considered Individually under the next
heading of business
Approved Warrant Numbers 2517334- 2517625 on Register No. 15 in total amount of
$849,529.62, and Wire Transfers in the amount of $392,472 34
2. Approved City Council meeting minutes of May 1, 2001.
3. ITEM PULLED FOR CONSIDERATION EARLIER IN MEETING
4 Adopted Ordinance No. 1335 adopting the recodified version of the El Segundo
Municipal Code
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 15. 2001
060 PAGE NO 3
s
PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL
Awarded Contract No. 2881 to Budlong & Associates, Inc. for professional services
to provide design services for the electrical upgrade of Recreation Park. Approved
Capital Improvement Project In the amount of $21,840 00 and authorized the City
manager to execute the standard professional service agreement on behalf of the
City
Accepted Holly Avenue curb and sidewalk — Project No PW 00 -16, final contract
amount $18,455 00 and authorized the City Clerk to file the City Engineer's Notice of
Completion in the County Recorder's Office
Approved examination plans for the Personnel Merit System job classifications of
Facilities Maintenance Supervisor, Lateral Entry Senior Dispatcher, Program
Coordinator, Administrative Specialist and Fire Captain.
Adopted Resolution No 4215 certifying the City will sustain its level of expenditures
for transportation purposes, accepted receipt of the Traffic Congestion Relief funds
and approved the proposed use of those funds
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to
approve consent agenda items 1, 2, 4, 6, 7, 8 and 9 MOTION PASSED BY THE
FOLLOWING VOTE: AYES: COUNCIL MEMBERS WERNICK, GAINES AND
MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON AND MAYOR PRO TEM
JACOBS; ABSTAIN: NONE. 3/0.
CALL ITEMS FROM CONSENT AGENDA
Adopted Ordinance No 1336 amending the Downtown Specific Plan to permit
tenant/business owner residential units on the second floor of buildings (Specific
Plan Amendment No 01 -3 and General Plan No. 01 -1).
City Attorney Mark Hensley read the following
ORDINANCE NO 1336
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,
ADOPTING GENERAL PLAN AMENDMENT NO 01 -1 AND THE FIRST AMENDMENT TO THE
DOWNTOWN SPECIFIC PLAN NO 01 -03 IN THE 100 -500 BLOCKS OF RICHMOND STREET
AND THE ADJACENT PROPERTIES ON GRAND AVENUE. PETITIONED BY THE CITY OF EL
SEGUNDO
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to
approve consent agenda items 5, Adoption of Ordinance No. 1336 amending the
Downtown Specific Plan to permit tenant/business owner residential units on the second
floor of buildings (Specific Plan Amendment No 01 -3 and General Plan No 01 -1). MOTION
PASSED BY THE FOLLOWING VOTE: AYES: COUNCIL MEMBERS WERNICK,
GAINES AND MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON AND MAYOR
PRO TEM JACOBS; ABSTAIN: NONE. 3/0.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 15, 2001
PAGE NO 4
061
F. NEW BUSINESS —
10 Approval of plan for Phase 8 of the City's Residential Sound Insulation (RSI)
Program.
Jim Hansen, Director of Community, Economic and Development Services Department,
gave a report
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to
approve the plan for Phase 8 of the City's Residential Sound Insulation (RSI) Program
MOTION PASSED BY THE FOLLOWING VOTE: AYES: COUNCIL MEMBERS
WERNICK, GAINES AND MCDOWELL; NOS: NONE; ABSENT: MAYOR GORDON
AND MAYOR PRO TEM JACOBS; ABSTAIN: NONE. 310.
G. REPORTS - CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
REPORTS - CITY CLERK - NONE
REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCIL MEMBERS
Council Member McDowell — Reported on the Downtown sub - committee
Requested to agendize the establishment of a lunchtime shuttle between the office
area east of Sepulveda and Main Street Stated he will conduct office hours in the
park on Saturday, May 19, 10.00 A M
Council Member Gaines — Reported on the town meeting at the Hacienda Hotel
regarding the LAX issues He also spoke regarding electrical power
Council Member Wernick — Spoke regarding the hearings on the Airport, June 9,
12.00 Noon to 3 P M Requested a project book on the downtown project.
PUBLIC COMMUNICATIONS - NONE
ADJOURNMENT at 8 05 P.M to 5:00 P M. on Tuesday, June 5, 2001.
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 15, 2001
PAGE NO 5
r62
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION,
Request to purchase a computer forensic workstation for the purpose of
retrieving, examining, and obtaining computer forensic evidence in criminal
cases The cost of this workstation will not exceed $14,000 from the asset
forfeiture account.
RECOMMENDED COUNCIL ACTION
Approve request
BACKGROUND & DISCUSSION,
Currently, the EI Segundo Police Department is unable to obtain computer
forensic evidence in a timely manner. The return time for evidence from local,
state, or federal laboratories has increased to over four months Investigation of
these cases is in serious jeopardy because of the extended investigation time
required This rapid growth of computer forensic evidence is related to the
increase in identity theft and child pornography throughout the country and the
use of computers to facilitate these crimes
To assist with this backlog, the El Segundo Police Department, along with other
South Bay Departments have been approached to set up satellite workstations
This workstation and associated software would allow investigators to seek out
key evidence contained on computer hard drives within minutes, instead of days.
This information will greatly enhance the effectiveness of the investigation, and
will save considerable investigative time This equipment has also been
approved by Information System Division and will be compatible with the existing
system
ATTACHED SUPPORTING DOCUMENTS-
FISCAL IMPACT:
Operating Budget.
Amount Requested,
Account Number:
Project Phase*
Appropriation required
$14,000
#109 - 400 - 3105 -8108
YES
Police
City Manager
DATE-
5/25/01 3 33 PM
1 163
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Request for the City Council to approve the waiver of a formal bidding process
and authorize the purchase of the Omega GIS program funded through Asset
Forfeiture in an amount not to exceed $29,640
RECOMMENDED COUNCIL ACTION:
It is recommend that the City Council
a) Waive formal bidding per Municipal Code
b) Authorize the purchase of the Omega GIS product utilizing Asset
Forfeiture Funds
BACKGROUND & DISCUSSION:
The Omega Geographical Information System will assist the Police Department
in several ways
1 The early identification of crime trends within the city and in
neighboring cities,
2 Providing information for the most efficient ways of deploying
resources,
3 Ability to provide better statistical information within the department
and to the community,
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
1 Staff report from Chief Grimmond dated April 12, 2001
2 Proposal and quote from Omega dated April 10, 2001
3 The proposed contract from Omega approved as to form by City
Attorney
FISCAL IMPACT:
Operating Budget.
Amount Requested: $29,640 00
Account Number: #109 -400- 3105 -8108
Project Phase:
Appropriation required. YES
ORIGINATED' DATE:
i immond, Chie of Police Sr POO/
Mary Sftnn, City Manager
DATE:
s�/
5/25/01 10 42 AM
6
164
Page 2
4 The ability to work with other city departments to Improve services,
5 Fulfill requirements of Assembly Bill 1263 by providing dispatch the
capability of locating cell phone 911 calls
6 The Information Systems Division has worked closely with the P D to
evaluate and confirm that this system will integrate well with the City's
Master Technology Plan
The request for sole- source purchase of the Omega GIS is based on the
following
1 Bordering cities have purchased or are planning to purchase
CnmeView and are interested In sharing Information from the system
2 The integration with the West Covina system software has been
accomplished and will provide El Segundo a savings
3 The Planning Department already uses ArcVlew, a component of
CnmeView
4 The El Segundo Fire Department is Interested in FireView and Omega
has offered a substantial savings if both Fire and the Police
Departments purchase these systems
5/25/01 10 42 AM
065
61 o��CJeyuizdo
INTER- DEPARTMENTAL CORRESPONDENCE
May 18, 2001
To Mary Strenn, City Manager
From Tim Gnmmond, Chief of Police
Subject Crime Analysis /Crime Mapping System
PROPOSAL
It is proposed that a Geographic Information System (GIS) for Crime Analysis and Mapping
be purchased and interfaced with the Police Records and Dispatch systems Staff requests
to use $ 29,640 of asset forfeiture funds for the purchase and installation of this program
BACKGROUND
Geographical Information Systems have become a critical tool for law enforcement as well
as many other City Departments such as Planning, Public Works, and Fire The City of El
Segundo Planning Department has been using the ArcView mapping program on a small
scale for several years now
In an effort to provide our community with the best service possible, the Police Department
has been researching and evaluating the benefits of purchasing and installing the
CrimeView Geographic Information System After consulting with the Information System
staff, and the purchasing agent, a list of the immediate and future benefits was compiled and
is described below
The Police Department does not have access to a mapping system that could plot incidents,
crimes, or calls for service. A mapping program integrated with our Records Management
System would allow us to quickly identify problem areas and crime trends within the
community Early detection would enable us to fully utilize available resources to combat
crime A GIS program would facilitate the mapping of incidents, perform queries, and
analyze and graph comparisons of statistical information associated with the incidents and
crime trends within El Segundo The Police Department could direct resources in the most
efficient manner possible
The selection of CnmeView through Omega relies heavily on reputation within the market,
logistical considerations of opportunities to share information with border cities, financial
incentives and considerations, the existing use of ArcView, (a component of CnmeView)
within the City's Planning Department, and the fact that this GIS has the capability of
integrating with the future Geographic Positioning System for triangulation of cell phone sites
and calls which will be a requirement for Dispatch centers in the year 2001
066
According to a Records Management Consultant affiliated with the City's ongoing Document
Imaging selection, Diane Gladwell, ESRI is supplying 80% of the GIS market Omega utilizes
ESRI software in their CrimeView package
Manhattan Beach Police Department has purchased and installed CrimeView and is very
satisfied with the product They have expressed interest in working with us within CrimeView
to develop border maps and share statistics and maps of local crime trends The new
Regional Communications Center is also planning to integrate the CrimeView program into
their new dispatching system This would enable El Segundo to share border information
with cities dust east and south of our city boundaries
Financially, CrimeView offers unique avenues for savings that other companies could not
offer
First, Fullerton Police Department, who contracts with The West Covina Service
Group, has purchased and is utilizing CrimeView The integration with the two
systems is complete and therefore we will not need to pay for the up front
programming and integration costs
Second, Paul Garry in the Planning Department has been using ArcView, one of the
components of CrimeView, and has input several layers of mapping information for
the Police Department and Fire Department use This will reduce the time and
manpower required to bring the system on line This would also give the I S staff an
opportunity to integrate the ArcView mapping program utilized in the Planning
Department with the Police Department's mapping system while maintaining security
of confidential information
Third, the Fire Department has been researching FireView by Omega and has
discovered that they will receive a substantial discount if they combined their FireView
purchase with the Police Department purchase
Regarding the Dispatch center, Assembly Bill 1263, in short, requires the routing of 911 calls
to the nearest local emergency telephone service rather than the nearest Department of the
California Highway Patrol communications center. To facilitate locating the caller, dispatch
centers will require a mapping program This proposal includes a CrimeView system for the
Communications Center, which has been successfully integrated into a Geographical
Positioning System The GPS will identify and locate the cell phone
This purchase would be the first step toward establishing a City -wide Geographical
Information System that would enable Police, Public Works, Planning, Building - Safety, Fire,
and Finance to share information and work together towards meeting our goals and the
community's needs This system fits well into the City's Master Technology Plan
It is recommended that Council approve the expenditure of $29,640 of asset forfeiture funds
for the purchase of a GIS program that would provide a Crime Analysis and Mapping system
to be integrated into the Records Management and Computer Aided Dispatch systems
067
eiz.lels.
0, unalo
INTER- DEPARTMENTAL CORRESPONDENCE
May 18, 2001
To Mary Strenn, City Manager
From Tim Gnmmond, Chief of Po
Subject Crime Analysis /Crime Mapping System
PROPOSAL
It is proposed that a Geographic Information System (GIS) for Crime Analysis and Mapping
be purchased and interfaced with the Police Records and Dispatch systems Staff requests
to use $ 29,640 of asset forfeiture funds for the purchase and installation of this program.
BACKGROUND
Geographical Information Systems have become a critical tool for law enforcement as well
as many other City Departments such as Planning, Public Works, and Fire. The City of El
Segundo Planning Department has been using the ArcView mapping program on a small
scale for several years now
In an effort to provide our community with the best service possible, the Police Department
has been researching and evaluating the benefits of purchasing and installing the
CrimeView Geographic Information System After consulting with the Information System
staff, and the purchasing agent, a list of the immediate and future benefits was compiled and
is described below
The Police Department does not have access to a mapping system that could plot incidents,
crimes, or calls for service. A mapping program integrated with our Records Management
System would allow us to quickly identify problem areas and crime trends within the
community Early detection would enable us to fully utilize available resources to combat
crime A GIS program would facilitate the mapping of incidents, perform queries, and
analyze and graph comparisons of statistical information associated with the incidents and
crime trends within El Segundo The Police Department could direct resources in the most
efficient manner possible
The selection of CrimeView through Omega relies heavily on reputation within the market,
logistical considerations of opportunities to share information with border cities, financial
incentives and considerations, the existing use of ArcView, (a component of CrimeView)
within the City's Planning Department, and the fact that this GIS has the capability of
integrating with the future Geographic Positioning System for triangulation of cell phone sites
and calls which will be a requirement for Dispatch centers in the year 2001
066
According to a Records Management Consultant affiliated with the City's ongoing Document
Imaging selection, Diane Giadwell, ESRI is supplying 80% of the GIS market Omega utilizes
ESRI software in their CrimeView package
Manhattan Beach Police Department has purchased and installed CrimeView and is very
satisfied with the product. They have expressed interest in working with us within CrimeView
to develop border maps and share statistics and maps of local crime trends. The new
Regional Communications Center is also planning to integrate the CrimeView program into
their new dispatching system. This would enable El Segundo to share border information
with cities dust east and south of our city boundaries
Financially, CrimeView offers unique avenues for savings that other companies could not
offer
First, Fullerton Police Department, who contracts with The West Covina Service
Group, has purchased and is utilizing CnmeView The integration with the two
systems is complete and therefore we will not need to pay for the up front
programming and integration costs
Second, Paul Garry in the Planning Department has been using ArcView, one of the
components of CrimeView, and has input several layers of mapping information for
the Police Department and Fire Department use This will reduce the time and
manpower required to bring the system on line This would also give the LS staff an
opportunity to integrate the ArcView mapping program utilized in the Planning
Department with the Police Department's mapping system while maintaining security
of confidential information
Third, the Fire Department has been researching FireView by Omega and has
discovered that they will receive a substantial discount if they combined their FireView
purchase with the Police Department purchase
Regarding the Dispatch center, Assembly Bill 1263, in short, requires the routing of 911 calls
to the nearest local emergency telephone service rather than the nearest Department of the
California Highway Patrol communications center. To facilitate locating the caller, dispatch
centers will require a mapping program This proposal includes a CrimeView system for the
Communications Center, which has been successfully integrated into a Geographical
Positioning System The GPS will identify and locate the cell phone
This purchase would be the first step toward establishing a City -wide Geographical
Information System that would enable Police, Public Works, Planning, Building- Safety, Fire,
and Finance to share information and work together towards meeting our goals and the
community's needs This system fits well into the City's Master Technology Plan
RECOMMENDATION
It is recommended that Council approve the expenditure of $29,640 of asset forfeiture funds
for the purchase of a GIS program that would provide a Crime Analysis and Mapping system
to be integrated into the Records Management and Computer Aided Dispatch systems.
Usk
OMEGA
GROUP
CrimeView® Contract
UN•ras tom* W"RW ffd=ftma
12707 High Bluff Dme, Sule 120 • San Diego, CA 92130 -2035
Phone: 858 4813119 • Fax: 858 481 9051
E -mall• maiAWwmegagroup com • Web: www theomepaorouo cor-
Thus agreement, made and entered into the I & day of April, 2001, by and between the City of El Segundo, hereinafter referred to
as "City ", and THE OMEGA GROUP, INC a California corporation, hereinafter referred to as "Omega"
WITNESSETH
WHEREAS, it is the desire of the City to contract with The Omega Group to create and/or update a Geographic Information
System based crime analysis system
WHEREAS, Omega in consideration of the mutual promises of the parties hereto, the City hereby retains Omega upon the terms
and conditions heremafter set forth, and Omega hereby accepts said retention and agrees to perform the services hereinafter
mentioned, upon said terms and conditions
The term of this Agreement shall start April 10, 2001 and end April 9, 2002 At the end of this period, the City and Omega
may extend the contract by mutual amival agreement for one (1) year
Omega agrces to the following
A Omega will provide services detailed in the El Segundo Proposal, April 10, 2001 (Attached hereto as "Exhibit A" and
incorporated herem by this reference)
B Omega shall provide the deliverables to the City's designee in this matter
C Omega shall provide regularly scheduled invoices to the City's designee
Travel expenses for one nip are included in the contract total amount Any additional travel will be billed separately at cost
For services provided under the Agreement, the City will pay Omega $28,225 00 (see Proposal) Omega shall obtain a
purchase order from the City staff which is valid for each fiscal year in which work is performed Pavment schedule consists
of four payments and are due as follows
• Thirty percent (3(r), $8,467 50 of the agreed upon price of the proposal will be due upon initiation of the contract
• Thirty percent (301/6), $8,467 50 of the agreed upon price of the proposal will be due upon the delivery of software
• Thirty percent (3(r), $8,467 50 of the agreed upon price of the proposal will be due immediately following training and
installation
• Ten percent (10 0/6), $2,822 50 of the agreed upon price of the proposal will be due upon completion of the project
The services required by this Agreement must be provided to the City's designee no later than ten (10) days prior to the
expiration of the term of the Agreement Failure to do so will result in the City withholding payment of the final invoice of
Omega until said products are received by the City's designee
The City's designee shall provide written acceptance of the required services to Omega within ten working days of receipt of
same That acceptance shall be conclusive evidence of the acceptance of the products by the City
Omega shall hold and keep harmless the City and all officers and agents thereof from damages, costs or expenses in law or
equity that may at any tune anse or be set up because of mjunes to or death of persons or damage to, loss, or theft of
property, including City's personnel and property, arising by reason of, or in the course oly Omega's neghgent performance of
this contract, arising out of Omega's performance of this contract, and Omega, at its own expense, cost and risk, shall defend
any and all actions, suits or other legal proceedings that may be brought or instituted against the City or officers or agents
thereof on any such claim or demand, and pay or satisfy anyjudgement that may be-rendered against the City or officers or
agents thereof many such action, suitor legal proceedings However, - Omega's liability for damages, casts or expenses shall
be linuted to amounts paid Omega by City for performance of tins contract
0 "0
E"
8 It is expressly understood and agreed to by both parties hereto that Omega, while engaged in carrying out and complymb
with any of the terms and conditions of this contract, is an independent contractor and is not an officer, agent, or emptovee of
the aforesaid City
9 Omega shall not assign this contract or any interests therein without the prior approval in writing of the City Any such
attempt to assign or sublet this Agreement without City approval shall be void
10 Omega and all personnel designated by Omega to perform under this Agreement shall maintain the confidentiality of all
information received in the course of performing said services This requirement shall extend beyond the effective
termination date of the agreement
11 It is understood and agreed that tlus Agreement sets forth the entire understanding of the parties regarding the subject matter
thereof (when read together with the attached proposal) and no modification or amendment to this Agreement shall be
binding unless said modification or amendment is in writing and duly executed with the same formality as tlus Agreement
12 This contract is not valid or an enforceable obligation against the City until approved or ratified b} motion of the Cit%
Council duly passed and adopted
13 This agreement may be terminated by either party, for any reason, during the life ofthe contracL by giving thirty (30) days
notice to the other Said notice shall be in writing and shall be delivered to the addresses listed for the respective parties
El Segundo Police Department THE OMEGA GROUP
248 Main St 12707 High Bluff Drive, Suite 120
El Segundo, CA 90245 San Diego, CA 92130
Ann Elizabeth Grey Attn Beth Schulman
14 Gover nmg Law This Agreement shall be governed by and construed in accordance with the laws of the State of California
City of El Segundo
Date
Signature
Pnnt Name Mike Gordon
Title Mavor
0 D AS TO FORM:
ty Attorne
THE OMEGA GROUP, INC.
Date
Signature
Print Name Milan R Well
Title President
071
Proposal
CrimeView® Version 2.0
Crime Analysis Package
Prepared for
El Segundo Police Department
California
April 10, 2001
ryF,OMEGAnROOP
12707 High Bluff Drive, Suite 120
San Diego, CA 92130 -2035
Phone: (858) 481 -3119
Fax: (858) 481 -9051
0 7 L
CrimeView® Version 2.0 Proposal April 10, 2001
Geographic Information Systems (GIS) are used to visually present and analyze database
information The Omega Group has developed CrimeView®, an easy -to-use crime analysis
interface between a geographic information system and your crime report databases Once maps
are created for your area and your data is plotted by address, CrimeView® enables effective
analysis of this data, performs trend analysis, and provides meaningful, understandable reports
for both internal and external use The easy -to-use analysis tools and the training we provide
will help to further develop the crime analysis skills and experience of your department as well
as reduce the time required for analysis compared to conventional techniques.
This proposal describes the features of the CrimeView® Version 2.0 application and the
requirements for installation at the El Segundo Police Department (ESPD), Califorma. Specific
project goals are presented, along with data requirements and pricing for CrimeView® and
associated services
CrimeView 2 0 is a crime analysis interface to ArcView 3 2 or higher. ArcView is a GIS
software application developed by ESRI and is required in order to use CrimeView® 2.0 ESRI
Spatial Analyst 2 0 is also required for full CrimeView® functionality
The prices presented will be honored for up to 6 months from this proposal date
073
I ®- rmomE6AGiZDVP
CrimeView® Version 2.0 Proposal April 10, 2001
F. HARDWARE RECOMMENDATIONS
F.I. Recommended Hardware and Software
The Omega Group recommends the following computer specifications for a system with a
stand -alone crime analysis application working with ArcView and CrimeView
• Pentium III processor
• 256MH System RAM
• CD -ROM drive
• 3 5" floppy drive
• 8 0 GB hard drive
• Microsoft Mouse & 104 -key keyboard
• 17" Video monitor
• Microsoft Windows NT or 2000
• Iomega Zip Drive (100 MB) or 4 0 GB tape backup system
• Symamec PC Anywhere or Danware NetOp
F.2. Minimum Requirements
The following computer specifications can be used to run CrimeView , however
performance may not be optimum-
• Pentium processor
• 128MB System RAM
• CD -ROM drive
• 3 5" floppy drive
• 4 0 GB hard drive
• Microsoft Mouse & 104 -key keyboard
• 17" Video monitor
• Microsoft Windows 95/98/NT or 2000
Y
11 0 TYF_0AU6A6 0VP 074
CrimeView® Version 2.0 Proposal April 10, 2001
E.2.c. Professional Services and Training
Additional import scripts, each $2,400
Additional street files (GDT), each $650
Additional geocoding & digitizing Call for estimate
Additional training per person $595
(large group rates available)
E.3. Customer Support Package and 17nerades
The Customer Support Package includes toll free technical support, minor software upgrades,
and discounts on new software versions for one (1) year The Omega Group plans to
upgrade CrimeView® approximately once a year _These upgrades will both enhance the
usability of the software as well as add additional functionality, especially in the area of
analysis tasks Upgrades can be either minor revisions or new versions with significant
changes Users that maintain a Customer Support Package will be provided with minor
software upgrades at no cost and will be able to obtain new software versions at discounted
prices Annual renewal of the CrimeView Customer Support Package is $1,995
The Omega Group recommends that users purchase Symantec PC Anywhere or Danware
NetOp to enable Omega to offer the highest level of Customer Support through remote dial
in
10 0 -rIt :OMEQACvlZ0V r
075
CnmeView® Version 2.0 Proposal April 10, 2001
E. PRICING
E.I. CrimeViewo Bundled Paclra¢e
The price of the CnmeView® Bundled Package is $ 28,225 This package includes the
following products and services
• 2 licensed copies of CnmeView 2 0
• 2 licensed copies of the following ESRI Software
• ArcView 3.2
• Spatial Analyst 2 0
• CnmeView installation — one (1) day
• CnmeView training — two (2) days with six (6) persons
• One year of the CnmeView® Customer Support Package (see below)
• Professional Services
• Five (5) import scripts to facilitate future data importing
• Six (6) standard report templates
• Digitizing of boundary and landmark data
• Geocoding of three (3) months of incident data
• Project management
• Travel for The Omega Group staff member to provide installation and training (1
person/1 trip)
E.2. Additional Software and Services
E.2.a. Bundled Software Licenses
Each additional bundle includes $4,695
1 CnmeView
1 ArcView
I Spatial Analyst
E.2.b. Individual Software Licenses
CnmeView® $1,395
ArcView $995
Spatial Analyst $2,299
9 ®TMOIMMOAGROVP
CrimeView® Version 2.0 Proposal April 10, 2001
D. TRAINING
Although CrimeView® is a simplified interface to enable quick and cost - effective analysis of
crime- specific data, the underlying data structures, capabilities, and charactensttcs of the
software are complex Therefore, The Omega Group recommends training in both ArcView GIS
(available separately from ESRI) and CrimeView in order for the users to get the full benefits
of the product
D.I. Are View Tralnin
The Omega Group highly recommends all personnel working with CrimeView® have the
Introduction toArcView GIS training in addition to CnmeViewe training At least one
person, preferably the system administrator, should have a solid understanding of ArcView
The Omega Group requires that at least the system administrator or primary user receive
ArcView GIS training (Introduction to ArcView) prior to receiving CrimeView training
ArcView training is not available directly from Omega but can be taken from ESRI or from
approved ArcView training centers Additional courses are also available from ESRL
including online training (see http. / /campus.esri.com) and will greatly assist the ESPD in
fully utilizing the new GIS
D.2. CrimeView Training
In order to best utilize the CruneView application, The Omega Group recommends various
levels of training for pertinent ESPD staff (watch commanders, officers, and other
department staff) in addition to advanced training for the crime analyst(s) The Omega
Group will provide CrimeView® training for sir (6) persons as part of the standard package
The Omega Group can provide training for other staff members for an additional fee
8 aIWF_OMEGAr*IZOVP :77
CrimeView® Version 2.0 Proposal April 10, 2001
• ID Number Must be unique and duplicate records should not be present
• Date Any form without dashes if possible (03104/99 or 19990304, not 34-99)
Location A valid address would include street number, street direction, street name,
and street type (in one field, such as 5557 West Maple Street) Post Office boxes are
considered invalid addresses and should be replaced with physical addresses The
city name, state, and zip codes should be placed in separate fields Apartment
numbers should also be in separate fields or proceeded by the "# symbol All
intersections should have a single standard separator (an ampersand " &" is preferred)
• Call Type, Numeric values are preferred but not required
• Descriptive A character field that describes the call type (armed robbery, burglary,
etc )
• Time of Call In 24 hour clock (19 47, not 7.47 PM).
Other Fields' Other fields helpful for analysis include Time of Dispatch, Time of
Arrival, Officer ID, Number of Persons Arrested, Type of Weapon Used, Method of
Entry, Gang Related, Drug Related, etc
The ESPD shall also provide a data dictionary that details database structure and code
definitions The database structure should include table names, field names, field type, field
size, and known linking fields.
Once The Omega Group has geocoded and imported the historical data file, the data will be
available to the ESPD in the CrimeView application. These data can be used for immediate
internal and external reporting and as a basis for analyzing long -term trends The import
scripts for future data import and geocoding as discussed in section B 2 will be written based
on the format provided in this original data set
CA. Future Data Geocodine and Importing using Import Scripts
In order for the import scripts to function properly, it is important that data exported from the
CAD and/or RMS system is in the same format as provided in the original crime data subset
(see section C 3) It is also imperative that the data in each field is standardized and accurate
Records without valid addresses or intersection locations will be excluded during the
geocoding and data import process
®TYSOMIGACvRoUr f178
CnmeViewo Version 2.0 Proposal April 10, 2001
Skills and experience will be developed through repeated use of the CrimeView® application
The GIS interface, easy - to-use analysis tools, and powerful report generator make effective
crime analysis simple Through frequent use of the straightforward interface, the ski]] and
experience of your staff will rapidly improve
C. DATA REQUIREMENTS
C.I. Digital Street File
Base data for crime analysis must include an accurate and address - matchable street database
The ESPD will provide Omega with a digital street centerline file to address match incidents
with valid addresses or intersections A parcel database can also be used in addition to the
street file for greater matching accuracy The preferred file formats are ATcView Shape File
(* slip) or Arclnfo Export (* e00) Other formats are acceptable with prior approval from
The Omega Group
If these files are not available through the ESPD, The Omega Group can acquire them
through a commercial source for an additional fee
C.2. Boundary and Landmark Features
The ESPD shall also provide files or hardcopy maps of relevant boundaries and landmarks
within the area of interest. Typical features include
• Boundaries and jurisdictions such as beats and reporting districts
• Landmark information such as schools, parks, and other locations of interest
Aerial photographs that can be incorporated as an optional geographic layer
The preferred file formats for boundary and landmark information are ArcView Shape File
(* slip) or Arclnfo Export (* e00) The preferred file format for aerial photographs is
GEOTIF Other formats are acceptable with prior approval from The Omega Group
C.3. Crime Data
The ESPD shall provide three (3) months of historical crime report data in a standardized
format to The Omega Group for geocoding and for creating the import scripts The
department shall also determine which fields are necessary for reporting and analysis As
discussed in section B 2, the data can be acquired via SQL connection or by exported fixed
length ASCII, dbf, or delimited text files if a SQL connection is not possible The data set
should include the following information as a minimum
6 XI- rmomwA aTZDUP 079
CrimeView® Version 2.0 Proposal April 10, 2001
Customized import scripts will be developed by The Omega Group to automatically access
and process the exported data for inclusion into the CrimeView incident database. The
import scripts include two -pass geocoding for addresses and imersections, address fixes, and
creation of CrimeView® specific data fields for inclusion into the CrimeView application
Omega includes five (5) scripts to insure full CrimeView functionality These scripts are
used to import the following data sets
• CAD calls for service • Stolen vehicle locations
• RMS case reports • Recovered vehicle locations
• Person locations
These data sets are acquired from your CAD system, RMS system, or a combination of the
two. The data sets will not be substituted, however, The Omega Group can write extra
import scripts for an additional fee
The import scripts are added to the CrimeView® application via a dropdown menu or a
toolbar button and can be accessed to update the database at any time The frequency used
for these updates depends on your specific requirements
B.3. Develop Crime Reporting. Mapping and Analysis Capabilities
Capabilities developed under the CrimeView interface will satisfy the following needs
Internal weekly_ monthlL and annual reporting — The Omega Group will build four (4)
report templates based on the crime data provided. The ESPD will identify which fields
are to be included in each report The ESPD can build additional report templates using
the customization tools available in CnmeView (Crystal Reports) The Omega Group
can build additional report templates for an additional fee
Crime trend and specific crime analyses — These analyses are performed through the
standard functions of the CrimeView® application As part of the standard package, The
Omega Group will develop a set of customized queries to meet your specific needs The
ESPD can add new queries to the original set at any time.
External public relations efforts — The maps and custom reports generated by
CrimeView® are frequently used for external public relations They provide clear, easily
understood representations of the crime data to enhance your public relations efforts
B.4. Develop Departmental Crime Analysis Skills and Experience
Crime analysis skills and experience will be developed at the ESPD through in -depth training
and everyday use of the CrimeView application The Omega Group provides two (2) days
training, for six (6) persons as part of the standard package See section D for additional
information and recommendations
®TMOMEGA CM00P
080
CrimeView® Version 2.0 Proposal April 10, 2001
A.A. Mappinr Versatility
Countless themes (data layers) and views can be incorporated into CrimeView®, including
ArcView shape files, ARCANFO coverages, AutoCAD drawings, SQL connected data
layers, ArcSDE layers and aerial photos Layouts (maps for printing) can be developed or
produced on the fly and the templates can be saved for future use and reference
B. PROJECT GOALS
The Omega Group has developed the following set of project goals for the crime analysis needs
of the El Segundo Police Department Input from both The Omega Group and the El Segundo
Police Department will be required to achieve these goals
B.I. Identify. Acquire and /or Develop Database Comoonents
The Omega Group and the ESPD are jointly responsible for certain database components that
will be developed or acquired depending upon availability Specific data requirements and
responsibilities can be found in section C, Data Requirements The components include
• Digital address matchable street or parcel geography layers
• Boundary and landmark data layers
• Geocoding of the initial crime incident and field report data
Once The Omega Group receives these data from the ESPD, it takes approximately 60 to 90
days to fully develop the CrimeView application.
B.2. Import Crime Data
The Omega Group will develop import scripts that will allow you to import crime data into
CrimeView automatically from your CAD and/or RMS system
In order to facilitate this development, the ESPD will develop the necessary mechanism for
exporting the crime data from the CAD and/or RMS The ESPD will determine what
portions of that database are needed for script development The preferred method is by
establishing SQL connection through ODBC drivers directly to the CAD and/or RMS
system In order to establish an SQL connection, the system will need ODBC - compliant
databases, the ODBC drivers for the system, and ODBC data source names for each
database If an SQL connection is not possible, a fixed length ASCII, dbt or delimited text
file exported from the system can also be used
4 ®- amomEeAGROVP 181
CrimeViewo Version 2.0 Proposal April 10, 2001
A. CrimeView 2.0 FEATURES
CnmeVleW 2 0 includes a number of query, report, and mapping features to help expand and
simplify your current cruse analysis procedures
AA. Perform Oueries
• Incidents in a report area using any existing or user - defined polygon(s)
• Incidents near an address (radius in feet or miles)
• Incidents near a landmark (any point, line, or polygon landmark)
• incidents near a known offender
• Known offenders near an incident
• Known offenders near an address
• Any ad hoc query performed using the ArcView interface
• Any number of Saved Queries can be developed by the user for easy repeat queries
A.2. Perform Analysis
• Standardized density mapping by layer for any incident theme
• Hot spot density mapping for any incident theme
• Repeat call analysis by any incident theme
• Link analysis (e g , auto theft analysis — stolen vs recovered vehicles)
• Time series animation — step through daily or monthly crime plots
• Exception reporting (enhanced with 2.0) — track trine levels cross any time period or
against goals
• Demographic density analysis (new with 2 0) — geographic density analysis of incident
data compared to demographic data
• Threshold analysis (new with 2.0) — use historical data to predict an expected range of
creme activity in a geographic area
• Statistical profiler (new with 2 0) — display probability ellipses to estimate the likely
location of the next crime in a series
• Tracking playback manager (new with 2 0) — animate playback of any incident data
A.3. Generate Reports
• Incident, incident summary, person, exception, threshold, and repeat calls are standard
reports
• Additional custom reports can be developed for arry data table
• Instant Reports can be generated on- the-fly for any table
• Reports can include linked tables, charts, brtmaps, text files, etc
3 ® THEOMMA GROUP
082
CrimeViewe Version 2.0 Proposal Apnl 10, 2001
Table of Contents
A. CnmeView® 2 0 FEATURES 3
2 91 TM0MEGAGIZOVP 0 8 3
A 1 Perform Queries ..
3
A2 Perform Analysis.. .........
3
A3 Generate Reports . ..
3
A4. Mapping Versatility.
.4
B
PROJECT GOALS ..
4
BI Identify, Acquire and/or Develop Database Components ......... ..
4
B2 Import Cnme Data . . ............ ...
4
B3 Develop Crime Reporting, Mapping and Analysis Capabilities ..... ...
5
B 4 Develop Departmental Crime Analysis Skills and Experience
5
C
DATA REQUIREMENTS ..... ............. ...... .......
6
C 1 Digital Street File.
6
C.2 Boundary and Landmark Features .. .. ... ....
. 6
C3 Crime Data
.6
C4 Future Data Geocoding and Importing using Import Scripts ..............
7
D
TRAINING
8
D I ArcView Training.
8
D 2 CnmeViewe Training.
8
E
PRICING
9
E I CrimeView® Bundled Package ..
9
E2 Additional Software and Services .. ... ...
9
E 2 a Bundled Software Licenses ....... ....
9
E2 b Individual Software Licenses .... ...... ... . .... ...
9
E 2 c Professional Services and Training ... ..
10
E3 Customer Support Package and Upgrades .......
10
F
HARDWARE RECOMMENDATIONS .. .....
11
F 1 Recommended Hardware and Software . .......... .. ...
1 I
F 2 N finimum Requirements
1 I
2 91 TM0MEGAGIZOVP 0 8 3
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION
Amendment to the total cost of service with MRH Structural Engineers not to
exceed $240,000 for Fiscal Year 2000 — 2001 This is an extension of contract to
the budgeted amount There will be no fiscal impact
RECOMMENDED COUNCIL ACTION.
Approve an amendment to City Contract Number 2625
BACKGROUND & DISCUSSION
On August 18, 1998, City Council approved a 3 -year contract with MRH
Structural Engineers to perform architectural and structural plan review of private
development On September 19, 2000, the Council approved contract
Amendment Number 1 to the existing contract for a reduction in fees charged to
the city by the consultant for an amount not to exceed $135,000 On October 1,
2000, Council approved an operating budget of $266,150 for Fiscal Year 2000-
2001 in anticipation of elevated development activity.
ATTACHED SUPPORTING DOCUMENTS
Amendment Number 1 to Contract No 2625
FISCAL IMPACT:
Operating Budget:
Amount Requested*
Account Number.
Project Phase*
Appropriation required
$266,150
$105,000
001 -400- 2403 -6214
N/A
N/A
ORIGINATED DATE: May 29, 2001
Se +m" oneXafe Jr
Building //ager
� l..Jl" �*U
Jp&' Hansen
Community, Economic and Development Services Director
DATE:
Mary SUnn, City Manager
`o /f
('R4 /
V. p
AMENDMENT NO. 1 TO CONTRACT NO. 2625 2 6 2 5
AGREEMENT FOR PROFESSIONAL SERVICES — MRH INC.
This AMENDMENT NO 1 to the AGREEMENT FOR PROFESSIONAL SERVICES (Contract
No 2625) is hereby entered into this 19'" day of September, 2000, by and between the City of
El Segundo ( "City ") and MRH Structural Engineers ( "Consultant')
WHEREAS, on August 18, 1998 the City and Consultant entered into an Agreement for
Professional Services ( "Agreement ")
NOW THEREFORE the City and Consultant do hereby agree to amend the Agreement, as
follows
FEES
Valuated Reviews For permit applications where fees are based on project valuation,
Consultant shall provide the above service based upon a percentage of the total of the standard
plan check fees charged by the City for each application reviewed, and any final adjustments
due to revised valuations. Standard fees are the basic City fees prior to any discounts given to
the applicants Consultant fees shall be per the following fee schedule
Project Valuation Consultant % of City fee
up to $500,000.... .. 40%
$500,001 to $1,000,000 ... .... 32%
$1,000,001 to $2,000,000 ... .... 30%
$2,000,001 to $3,000,000 ...... 29%
$3,000,001 to $4,000,000 28%
$4,000,001 t0 $5,000,000 . .. ... 27%
$5,000,001 to $6,000,000 .... 26%
$6,000,001 to $7,000,000 .. ..... .. 25%
$7,000,001 to $8,000,000 ... .. .. 24%
$8,000,001 to $9,000,000... ... .. 23%
$9,000,001 to $10,000,000 ...... ... 22%
over $10,000,000 ............... .. 20%
nR5
262- 5 ?.�,:�:;
Quantity Count Reviews For permit applications where fees are based on project item
quantities (mechanical, electrical, plumbing, and grading), Consultant shall provide the above
service based upon 50 percent of the total of the standard plan check fees charged by the City
for each application reviewed, and any revised final quantity adjustments Standard fees are the
basic City fees prior to any discounts given to the applicants
Hourly Reviews For permit applications and follow -on deferred item or field change submittals
where fees are not based on project valuation, Consultant shall provide the above services for
an hourly rate of $60 00 per hour
Accelerated Fees For all reviews requested to be accelerated Consultant shall provide the
above service based upon 50 percent of the total of the accelerated plan check fees charged by
the City, for Consultant hours only, prior to any discounts given to the applicants
All terms and provisions of the Agreement which are not inconsistent or in conflict with
this Amendment No. 1 shall remain in full force and effect and neither party waives any
rights it may have arising out of past performance, or lack thereof, of the other party.
IN WITNESS WHEREOF, this Amendment No 1 has been duly executed by the parties hereto
in El Segundo, California.
CITY.
CITY OF EL SEGUNDO
By G!
Mi a Gordon, Mayor
Date 9/25/00
ATT TED
Andy " se , C ty Clerk
APPROVED AS TO FORM.
l
ark ens , City AttomW
CONTRACTOR•
MRH Structural Engineers
By. AA 2-o-%'
"0tkAI— At--r_) 1;L H'&- Imo\
Title-
Date 8 / 3 I / (::)CD
COPY
0 8 G
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION.
Request For Proposal for plan review services for Fiscal Year 2001 -2002
RECOMMENDED COUNCIL ACTION:
Authorize staff to solicit proposals from qualified consultants to provide
architectural, structural, energy, electrical, mechanical, plumbing, and grading
plan review services
BACKGROUND & DISCUSSION.
The City uses the services of an outside consultant to perform budding plan
review services for large or complex projects that are out of the scope of staffs
expertise The City currently has a three year contract with MRH Structural
Engineers which will expire at the end of the current fiscal year Staff will return
to Council for approval of the contract with the selected consultant
ATTACHED SUPPORTING DOCUMENTS
None
FISCAL IMPACT
Operating Budget.
N/A
Amount Requested
N/A
Account Number
N/A
Protect Phase
NIA
Appropriation required:
N/A
ORIGGIINIATED-
Seimo Jurils
Building Safety Manager
DATE May 29, 2001
me Hansen
Community, Economic and Development Services Director
DATE.
Mary Strbrin, City Manager
�°ldr
Y
c' V
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION,
Amendment to Contract Number 2845 with Data Microimaging Company for
providing microfiche services at a total cost not to exceed $ 20,000 for Fiscal
Year 2000 - 2001 There will be no fiscal impact
DED COUNCIL ACTION.
Approve contract Amendment 1
ND & DISCUSSION
On November 15, 2000 staff signed a standard contract for services not to
exceed $9,900 with Data Microimaging Company to provide microfiche services
to the Community, Economic and Development Service Department Documents
such as plans, permits, and resolutions are required to be filed in permanent
records. In order to save on storage space, the documents are kept on
microfiche Council has approved this service in the operating budget for Fiscal
Year 2000 — 2001
Due to the large amount of records there is a need for additional work This
amendment will ensure the continuation of service until the end of fiscal year
However, due to the $10,000 administrative limitation, it is necessary to seek City
Council approval for the extension The cost of this service is offset by plan
retention fees collected at time of permit issuance. No additional funds need to
be appropriated
ATTACHED SUPPORTING DOCUMENTS.
Amendment 1, Amendment to Exhibit B of Contract No 2845
FISCAL IMPACT,
Operating Budget:
$266,150
Amount Requested,
$10,100
Account Number
001 -400- 2403 -6214
Project Phase:
N/A
Appropriation required.
N/A
O��RIIGINATE DATE May 29, 2001
Sei n Upis
Building Safety Manager
,}amts Hansen
(Community, Economic and Development Services Director
REVLEWEP,BY.
n, i y Manager
S1'°ll
r�3R
AMENDMENT
TO AGREEMENT FOR CONTRACT SERVICES
Contract Number 2845
(of 15 November 2000)
The City of El Segundo (hereinafter the "City") and Data Microtmagmg Company (hereinafter
"DMC ", collectively the "Parties "), hereby amend the Agreement to provide contract services for
the microfiche services, Contract No 2845, of 15 November 2000, (the "Agreement'), as
follows
Amendment No. 1 of June 4,2001: Extends the cost of service to not exceed $20,000
for fiscal year 2000 -2001 as per Exhibit B attached hereto and made a part hereof
CITY OF EL SEGUNDO DATA MICROIMAGING COMPANY
M
Mike Gordon, Mayor
Date
ATTEST:
0
Date
Date.
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Date
Mark Hensley, City Attorney
089
EXHIBIT B
Fees
City agrees to compensate Contractor for its services at a rate stated below The total
compensation to be paid by City to Contractor shall not exceed $ 20,000
Billing
Contractor shall bill City on a monthly basis.
File Disassembly (if required):
Prepare documents for scanning remove paperclips, staples, fasteners, etc Per hour
$14 000 Typical 1000 pages per hour rate
Precision filming, source docs:
1 Production filming of source documents Per page $0 035
2 Microfiche packets: Per jacket $0.350
3 Diazo duplicate fiche Per jacket $0.350
Precision filming, drawings:
"A" Size or 8.5" x 11" _ $ 0.35 each 100 - 249 List
"B" Size or 11" X 17" _ $ 0.55 each 250 - 999 3% discount
"C" Size or 17" x 22" _ $ 0.60 each 1,000 - 9,999 5% discount
"D" Size or 24" x 36" _ $ 0.70 each 10,000 - 49,000 8% discount
"E" Size or 36" x 42" _ $ 0.80 each 50,000+ 10% discount
Document Indexing for storage & retrieval: Per Record $0.150
Indexing and data entry for management of fiche and retrieval data
Pick up and delivery: per trip $20.00
CONTRACTOR shall provide a 5 day turn around A pre - production lot will be run to
determine actual production requirements.
090
Copy flow services:
CONTRACTOR to provide paper copies from microfilm, maximum output size is
18" X 24"
Per lot $25 000
Per document $1 250
Per drawing $7 500
Actual prices will be based upon actual number of pages processed and delivered
Proposal excludes taxes
091
v
EL SEGUNDO CITY COUNCIL MEETING DATE- June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION.
Request for City Council to approve an annual purchase order contract with Blue
Diamond Industries to supply asphalt paving materials to the City for street maintenance
projects The annual cost is not to exceed $44,000.00.
RECOMMENDED COUNCIL ACTION:
Approve the annual purchase order contract for the purchase of asphalt materials from
Blue Diamond Industries on a single- source basis
BACKGROUND AND DISCUSSION
The Public Works Department has a need to purchase asphalt- paving materials for
street maintenance purposes Staff has obtained the enclosed quotes from Blue
Diamond Industries and Vulcan Materials Company to provide these materials on an as
needed basis
(continued on the next page.....)
ATTACHED SUPPORTING
Price quotes
FISCAL IMPACT.
Operating Budget
$64,000.00
Amount Requested
$44,00000
Account Number
001 - 400 -4202 -5204
Project Phase-
Annual Maintenance
Appropriation Required:
No
ORIGINATED BY. Date -
Andres Santamana, Director of Public Works MAY 2 ° 2001
REVIEWED BY I Date
Strenn, CitAl2"nWr —
NICOUNCILOGUUNE0501 (05/20/07)
10
rlg7
BACKGROUND AND DISCUSSION: (continued)
Staff recommends issuing an annual purchase order contract with Blue Diamond
Industries, which has provided lower prices than Vulcan Materials in the past, the
Street Maintenance Division has utilized Blue Diamond Industries which has provided
satisfactory service
Blue Diamond Industries' two (2) distribution plants are located six (6) and ten (10)
miles from El Segundo The Vulcan Materials Company's distribution plant is nineteen
(19) miles away. City staff drives the vehicles to these locations to pick up the asphalt
materials
Staff recommends approval of this single- source purchase order contract for the
following reasons
1 Safety of staff by driving reduced miles
2 Lower cost of materials
3 Availability of materials — two (2) plants vs one (1)
NICOUNCIL 06UUNE05 01 (05/29/01)
093
MAINTENANCE ID:3104140911 MAY 24'01 9:22 No.001 P.02
BLUE
D!a1�4N
Custonmr.
Estimator.
Project:
BLUE DIAMOND MATERIALS
11 no F. Oransetborpo #230. Anaheim. CA 9280) O (714) 578 -9600 • Fax (714) 449.2295
MATSU AL PRICE QUOTATION
9 UAA
F_' 01 D
Quantity: AR Tons --_^-,)�-�- Metric Totmes
Product; Hot Mix Aephal 3/8 Io 3/4" Ma�eattlm.l4R 4000/6000 Liquid
Good Through: — o
Price: Hot NTot Asphalt a '3\37-- per ton (IaZhtdes Tex)
Monday- aid
Truck Type: Bottom Dumps Truck and Trailers Bud Dumps
Delivery: TruakinII supplied by Blue Diamond Materials, urdesa &
Quote # � ri 1 cry
A S1.00 + tax per load eavuomnental fee will apply to all asphak purchases. For
soheduiing delivery of material, please oontact Jeri Keder at (600) 30D -4240. You can
also speak to Ivem Flons or David Manuel Fax X1(714) 449 -8776.
rfwk You, 417
RICH SHAON m1- MAX ^ 'S3.4 �1 TaJ
Public Works soles Ski( � r1�� k fgiA u ,�-
Los, Angeles Basta 1&a j,"3
(562) 806.9626 Sre, C •
♦ HOT -MIX ASPHALT ♦ SPECIALTY PAVING PR004GTII 6 8CRVICEN
094
qg1cun
Company
WESTERN DIVISON
TO
STEVE STEIN
FROM
COMPANY
CITY OF EL SEGUNDO
PHONE
PHONE
FACSIMILE
FACSIMILE
310 - 4140911
DATE
QUOTE#
OL-466
JOB TITLE
FOB PRICING
BID DATE
LOCATION
LOS ANGELES ASPHALT PLANT
ZONE /MILES
MAP PAGE
CITY
LOS ANGELES
$33.75
Ray D. Ochoe
323 - 268 -2886
323 -261 -4509
z4 —A;T-H-O
N/A
N/A
N/A
MATERIAL
SHIPPING
PLANT
FOB
PRICE
TAX INCL.
ESTIMATED
U.S.
TONS
TRUCK
TYPE
NOTESICOMMENTS
ASPHALT
LOS ANGELES
3/4" & 1!2" ASPHALT
$33.75
FOB PLANT
3/8" - SCHOOL MIX
$34.83
FOB PLANT
BERM - COLD MIX
538.07
FOB PLANT
EMULSION
5 GALLON BUCKETS
$28.08
FOB PLANT
BULK - PER GALLON
$4.05
FOB PLANT
Prices Good Through 92/31/01
SPECIAL PROVISIONS & CONDITIONS:
Material quoted In U.S tons unless otherwise specified
Quotes are based upon Greenbook secs 203 and 400, and Caltrans sec. 39 specifications unless specifically noted
Material and Trucking based upon availability
A.0 delivery Includes 30 minutes transfers, truck & pups, and 2 or 3 axle dump trucks, 20 minutes for bottom dumps
App delivery Includes 20 minutes transfers, truck & pups, and 2 or 3 axle dump trucks; 20 minutes for bottom dumps
Excess unloading or delay time will be charged at the applicable hourly rate
Purchase Order must be received within thirty (30) days from date of quote or quotation In Invalid
Quotes do not lnclude environmental fees $1.08 per load asphalt concrete, $0.54 per load aggregate products
QCQ4 testing and monitoring is excluded unless specifically Included.
Quotation Is for Monday through Friday (Non•Hollday) normal daytime production hours, unless otherwise noted
If material is shipped from a different plant than quoted, additional charges may be Incurred
All agreements are subject to contingencies beyond the reasonable control of Vulcan Materiels Company. In
addition to and without limiting the foregoing, in the event of an interruption of power to a Vulcan production facility,
or other occurance which makes it Impractical or unreasonable for Vulcan to provide the materia'a quoted herein or
otherwise perform its obligations, Vulcan's performance shall be excused, and Vulcan shall not be liable for any
Joss or damage resulting therefrom.
Payments on Invoices are due within 30 days from date of purchase
ADDITIONAL COMMENTS,
095
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda
AGENDA DESCRIPTION
Approval of the second one -year extension to the City's contract with Wyle
Laboratories, Inc (Wyle) for the Planning & Initiation, Pre - Design Survey, and
Architectural - Acoustical Consulting and Engineering in support of Phase 8 of the
City's Residential Sound Insulation (RSI) Program Cost of service not to exceed
$253,000
RECOMMENDED COUNCIL ACTION:
Approve Amendment Number 6 to City Contract Number 2737 and authorize the
Mayor to execute the Amendment upon approval of the City Attorney
BACKGROUND & DISCUSSION*
This amendment to the existing contract will allow Wyle Laboratories to begin
Phase 8 of the RSI program and continue service through the design and
engineering stage of the program The cost of service to implement this phase of
the program for approximately 50 homes is not to exceed $253,000 City Council
has approved appropriation of funds for Phase 8 at the May 15, 2001 meeting
Addendums 2 through 5 of the original contract are in full force and effect
For comparison purposes, City Council approved Phases 6 and 7 of the City's
RSI program for a total of $230,000 for 57 homes, currently under construction
This cost of service included architectural - acoustical engineering and
administrative, management and customer service functions.
ATTACHED SUPPORTING DOCUMENTS
Amendment No 6, Wyle Proposal
FISCAL IMPACT
Capital Budget- NA
Amount Requested. $253,000
Account Number- 116- 400 - 0000 -6214
Project Phase: Phase 8 of City's RSI Program
Appropriation required: NA
ORIGINATED: $ DATE: May 29, 2001
Seimone Jurps, Bull ng 2ty Manager
James Hansen, Community, Economic and Development Services Director
REVIEWED BY DATE
S
Mary Strenn40t nager
11
096
City Council Staff Report
Wyle Laboratories Phase 8
June 5, 2001
BACKGROUND & DISCUSSION. (Cont).
The City has applied for Community Development Block Grant (CDBG) funds
through participation in the Los Angeles Urban County CDBG program,
administered by the Community Development Commission of Los Angeles
County This grant will help provide additional funds for households who are
eligible for the CDBG program It is anticipated that staff will return to Council for
approval of the CDBG funds on July 17, 2001
The City is currently recruiting for a project coordinator that will eventually, after a
transition period, take over the management portion of the program It is
anticipated that the position will be filled this summer
Staff will return to City Council on June 19, 2001 to present a status report on
the RSI program The report will state the number of homes that currently have
participated in the program and the outlook on future phases of the program In
addition, staff will seek City Council acceptance of $2 million from the Federal
Aviation Administration for Phase 9
05-
AMENDMENT 6
TO AGREEMENT FOR CONSULTANT SERVICES
El Segundo Residential Sound Insulation Project
Contract Number 2737
(of 15 November 1999)
The City of El Segundo (hereinafter the "City') and Wyle Laboratories Inc (hereinafter "Wyle ",
collectively the "Parkes "), hereby amend the Agreement to provide consultant services for the
City's Residential Sound Insulation (RSI) Program, Contract No 2737, of 15 November 1999,
(the "Agreement "), a one year contract with two, one year extension options, as follows
Amendment No. 1 of January 28, 2000: Extends the services to be provided by Wyle for
Phase 6 of the City's RSI Program to include Phase 7 of that program
Amendment No. 2, of May 10, 2000: Incorporates language into the agreement required
by the Los Angeles County Community Development Commission (CDC) The topics
addressed include Inspections by CDC, Unacceptable Risk, Equal Opporkinity Provisions,
Source of Funds and Conflict of Interest.
Amendment No. 3 of August 21, 2000: Amendment No 3 executes the first of two, one
year options, extending the service period of the contract through 15 November 2001
Amendment No. 4 of November 2000: Expands the services of Wyle to include specific
administrative, management and customer service functions, which, when combined with Wyle's
existing technical support, will result in a tum -key program The terms of this Amendment are
attached as Exhibit A and are incorporated herein by this reference
Amendment No. 5 of April 2001: Extend the service as stated in Amendment No 4
for an additional 6 months
Amendment No. 6 of June 4,2001: Executes the second of two, one year options,
extending the service period of the contract through 15 November 2002 and expands the services
of Wyle to include Planning & Initiation, Pre- Design Survey, and Architectural- Acoustical
Consulting and Engineering in support of Phase 8 of the RSI program. The cost of service to
implement this phase of the program for approximately 50 homes is not to exceed $253,000
0 q q
CITY OF EL SEGUNDO
WYLE LABORATORIES
By By-
Mike Gordon, Mayor Lloyd Kosanke, Contracts Manager
Date- Date -
ATTEST:
Date
Cindy Mortesen, City Clerk
APPROVED AS FORM:
'-L/L7 ate
Mark Hensley, City Attorney
0 9'1
May 18, 2001
To City of El Segundo
350 Main Street
El Segundo, CA 90245
Attention Mr Seunone Ju171s
Building Safety Manager
Proposal Number 580 -2359
Subject Proposal for Acoustical Engineering Services — Phase 8
Reference City of El Segundo Letter, dated May 11, 2001
Dear Mr Jurpis
In response to the reference letter, Wyle Laboratories is pleased to submit this Time and
Material proposal for the estimated amount of $252,992 covering our services to perform
Phase 8 of the City of El Segundo's Residential Sound Insulation Program
Schedule I details our costs by Tasks, Planning & Initiation (1), Pre - Design Survey (2), and
Architectural - Acoustical Consulting and Engineering (3) Our Costs previously set forth in
Wyle Proposal 580 -2308, dated April 11, 2001 are included in this estimate Per my earlier
conversation with Jim Hansen have used revised rates that will be effective through
December 31, 2002.
We look forward to commencing on this project Should you have any questions regarding
the cost or contractual aspects of our proposal, please contact the undersigned. For technical
matters contact Mr. John Kaytor at 310.563 6646
Sincerely,
Lloyd E. Kosanke
Contracts Manager
Enclosures
wYLE RESEARCH
128 Maryland Street, El Segundo. Caldoma 902454100
Telephone (31o) 322 -1763
FAX (310) 322 -9789
1 0 0
580 -2359
18- May -01
CITY OF EL SEGUNDO
RSIP Acoustical Engineering Services - Phase 8
Schedule 1
Costs/Hours by Task
Task
Descnption
8
Labor Grades
7 6
5
Hours
($)
Mat/DBE
(S)
Total
1
Planning & Imuation
108
176
284
11,700
41,230
2
Pre - Design Survey
16
100
24
140
0
11,928
3A
Archrt Plans/Eng
288
336 536
160
1,320
0
132,864
3B
Phys Measurements
24
80
104
26,671
40,224
3C
Haz Mat
8
8
8,483
11,194
3D
Post Const Acoust Rpt
24
124
32
180
0
15,552
Totals 468 336 760 472 2,036 $46,854 $252,992
i.c� rn
101
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION,
Request for City Council authorization of an appointment of a Fire Captain to a Battalion
Chief position as a temporary overhire, due to disability of a current Battalion Chief
RECOMMENDED COUNCIL ACTION:
Authorize temporary overhire of a Battalion Chief position
BACKGROUND & DISCUSSION:
On December 5, 2000, Chief Pedego made a temporary appointment of a Fire Captain
to the management position of Battalion Chief The temporary appointment was
necessitated by the projected long term absence of a current Battalion Chief due to a
mayor industrial injury The individual selected for the temporary appointment is ranked
first on the Battalion Chief employment eligibility list, certified on June 8, 2000 and
scheduled to expire on June 8, 2002
- REFER TO ATTACHMENT -
ATTACHED SUPPORTING
FISCAL IMPACT,
Operating Budget
Amount Requested,
Account Number.
Project Phase:
Appropriation Required-
DATE.
Craig PedegOo, Fire Chief
Jeff Stewart, Assistant Citv
VA FL:
Agenda372
12
102
I
ATTACHMENT
The City's Personnel Rules and Regulations provide that a temporary appointment shall
be for no longer than six months in any one fiscal year The current temporary
appointment will reach the six -month limitation on June 5, 2001 Thus, City Council is
being requested to authorize an appointment of the Fire Captain to a Battalion Chief
position as a temporary overhire
Council is being requested to authorize the temporary overhire through the end of this
fiscal year, September 30, 2001
Approval of the temporary overhire will allow for the continuity and completion of the
individual's currently assigned protects and responsibilities. The temporary overhire
appointment will also result in the individual beginning the required 12 -month
probationary period and receiving the management benefit package. There will be no
change in his current placement in the Battalion Chief salary range The fiscal impact of
the temporary overhire is the difference of the cost of the Fire Association and
Management benefit packages, for a maximum of four months.
103
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION
MEETING DATE June 5, 2001
AGENDA HEADING Consent Agenda
Authorization to issue a purchase order to Arizona Pipeline Company for installation of
electrical conduits and foundations for six (6) street lights on Sepulveda Boulevard,
north of El Segundo Boulevard Approved Capital Improvement Project (Fiscal Year =
$44,49600)
RECOMMENDED COUNCIL ACTION'
Authorize issuance of a purchase order to Arizona Pipeline Company in the amount of
$44,496 00 using an expedited process
BACKGROUND AND DISCUSSION-
(Discussion begins on the next page
ATTACHED SUPPORTING DOCUMENTS
Map showing proposed work
FISCAL IMPACT.
Capital Improvement Project
$1,150,000 00
Amount Requested*
$44,49600
Account Number.
119 -400- 8203 -8422
Project Phase.
Construction
Appropriation Required-
No
ORIGINATED BY n� Date:
C / MAY 2 9 wni
PW- COUNCIL 06WUNE05 02 (Tuesday 05/29/01 9 00 AM)
13
104
BACKGROUND AND DISCUSSION
Construction of the Sepulveda Boulevard Widening Project is anticipated to be mostly
completed by July, 2001 The scope of the project includes widening of Sepulveda
Boulevard immediately north of El Segundo Boulevard and installation of double left turn
lanes, and a right turn only lane for southbound Sepulveda Boulevard.
Caltrans recently notified the City, which has jurisdiction over the highway lighting, that
in order to accommodate the added traffic lanes, the raised median island on Sepulveda
Boulevard will have to be removed This island contains three (3) Edison Company
street lights, which will be removed and replaced with six (6) street lights within the
sidewalks on both sides of the highway Edison Company will remove the median lights
and install the new light poles within the sidewalk. The City will install the electrical
conduits (per the design provided by Edison) and the concrete light pole foundations,
since by policy Edison does not install conduits and pole foundations for local agencies
Edison will also pull the needed electrical wiring within the conduits installed by the City
The cost of this work will be paid by the City and is eligible for reimbursement under the
MTA grant for the widening project.
Staff has discussed this work with both Caltrans and Edison and solicited construction
bids from two (2) contractors Only one (1) bid was received from Arizona Pipeline
Company in the amount of $44,496.00 Arizona Pipeline is currently under contract to
Edison Company for the work of undergrounding the overhead electrical lines between
El Segundo Boulevard and Rosecrans Avenue Arizona Pipeline is familiar with working
within the State right -of -way and with electrical work to Edison Company standards
Staff recommends authorization to issue a purchase order to Arizona Pipeline Company
in the amount of $44,496 00
M- COUNp106UUNE05 02 ffuesday 05/29/07 9 00 A M)
105
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106
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
V
MEETING DATE: June 5, 2001
AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration for the Submission of a Grant Proposal to the Office of Justice Domestic Terrorism
Preparedness Equipment Grant Program, coordinated by the Los Angeles County Office of
Emergency Management and the Governor's Office of Emergency Services (OES).
RECOMMENDED COUNCIL ACTION:
Authorize the filing of a grant application with qualification.
BACKGROUND AND DISCUSSION:
Staff is seeking authorization to submit a grant application for domestic terrorism equipment and
personal protective equipment being funded by a Federal Domestic Terrorism Grant Program
The grant funding will provide for the purchase of personal protective gear and sampling
equipment that will allow first responders (fire and police) to escape an area that is potentially
exposed to a hazardous release or act of terrorism involving chemical and biological agents, make
assessments to determine the presence of specif ic chemical and/or biological agents, and provide
decontamination to affected personnel
The City of El Segundo will request funding for 48 "Level C" Personal Protective Equipment (PPE)
- Emergency Escape Breathing Apparatus (EEBA), which will provide 10 minutes of protection &
breathable air, enabling a firefighter and /or police officer who may have entered a hazardous
environment, the means to escape and seek appropriate aid in an act of domestic terrorism The
cost of this equipment is approximately $31,000.00 — equipping all on -duty police and fire
vehicles The chemical & biological sampling and decontamination equipment, to be utilized bythe
Fire Department's Environmental Safety staff, has an estimated cost of $25,000.00
There is no requirement for local matching funds or contributions under this Grant. Grant
applications must be received by June 15, 2001 in order to be considered by Los Angeles County
and State OES If notice of award is received, staff will return to Council to request authorization
and approval for implementation of an agreement for the purchase and distribution of grant
funding to the City of El Segundo by the Governor's Office of Emergency Services and Los
Angeles County Office of Emergency Management.
ATTACHED SUPPORTING DOCUMENTS- N/A
FISCAL IMPACT:
Operating Budget:
Amount Requested-
Account Number:
Project Phase
Appropriation Required:
FY 2001 — 2002 (None)
Yes
None — Reimbursement Provided By Los Angeles County &
Govemor's Office of Emergency Services
N/A
N/A
No
ORIGI ED: y DATE-
Cr "/ S�yg���l
e . e go, Fire ief
3^
L1
14
107
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: June 5, 2001
AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration of agreement between the City and the El Segundo City Employees'
Association implementing Agency Shop provisions
RECOMMENDED COUNCIL ACTION.
Approve agreement between the City and El Segundo City Employees' Association
BACKGROUND & DISCUSSION:
Effective January 1, 2001, SB 739 (Solis) authorizes "agency shop' arrangements
between public agencies and employee associations with or without negotiated
agreements The legislation requires an agency and employee association to meet and
confer on the matter for a period not to exceed thirty (30) days In the event, the two
sides do not come to an agreement, the Association may form an agency shop provided
that it submits a petition signed by at least 30% of its membership and conducts a vote
in which the agency shop arrangement is supported by a majority of eligible employees
who cast votes
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
1) Letter of Agreement between the City of El Segundo and El Segundo City
Employees' Association;
2) City Clerk's Certification of Canvass dated March 22, 2001
FISCAL IMPACT. None
Operating Budget*
Amount Requested,
Account Number:
Project Phase,
Appropriation Required•
ORIGVJA�'Ep: DATE' May 24, 2001
Assistant
15
P
Background and Discussion (con't )
The City did meet and confer with the El Segundo City Employees' Association (CEA),
but did not reach agreement regarding implementation of an agency shop. The CEA
submitted a petition in February 2001 containing an appropriate number of signatures
and scheduled an election for March 22, 2001. On March 22, the City Clerk certified
that 81 % of those who cast ballots voted to approve the implementation of an agency
shop The Association notified impacted employees of the intent to hold the election
and posted flyers throughout City facilities
The current MOU between the City and the CEA requires the City to provide dues
deductions for all members of the Association Since dues deduction will continue, the
attached agreement is necessary in order to address the changes brought about by an
agency shop arrangement. It should be noted that the agreement would remain
separate from the MOU Should the CEA or City seek to include the language into the
MOU, it becomes a meet and confer issue. The draft agreement provides for the
following continuation of dues deduction; collection of "service fees" from those
employees who choose to be non - members, creates an orderly method for employees
to claim a "religious exemption;" spells out a procedure for "recision" of the agency shop
arrangement; and properly indemnifies the City against litigation arising as a result of
the agency shop arrangement
Current dues for CEA members is $8 00 per pay period, or $208.00 annually The CEA
is proposing the same service fee for represented persons who choose not to loin the
association Finally, it should be noted that the CEA now represents 124 positions and
has a current membership of 84 persons
l09
LETTER OF AGREEMENT
BETWEEN THE EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ANDTHE CITY OF EL SEGUNDO REGARDING IMPLEMENTATION OF
AGENCY SHOP PROVISIONS
1 Legislative Authority
The City of El Segundo (City) and El Segundo City Employees' Association (Association)
mutually understand and agree that as a result of State of California adoption of SB 739, all full
time and part-time benefited employees represented by the El Segundo City Employees'
Association have the right to loin or not join the Association However, the enactment of a local
"Agency Shop," pursuant to SB 739, requires that as a condition of continuing employment,
employees in the respective bargaining unit must either join the Association or pay to the
Association a service fee in lieu thereof Such service fee shall be established by the
Association, and shall not exceed the standard initiation fee, periodic dues and general
assessments of the Association
2 Association Dues /Service Fees
(a) Effective June 15, 2001, the Human Resources office shall provide all current full -time
and part-time benefited employees, and any full -time and part-time benefited employees
hired thereafter, with an authorization notice advising them of the following information
(1) an Agency Shop arrangement for the Association has been enacted pursuant to state
law, and (2) and that all employees subject to the Agency Shop arrangement must either
loin the Association, pay a service fee to the Association, or execute a written
declaration claiming a religious exemption from this requirement Such notice shall
include a form for the employee's signature authorizing a payroll deduction of
Association dues, a service fee or a charitable contribution equal to the service fee
Said employees shall have 14 calendar days from the date they receive the form to fully
execute it and return it to the Human Resources office
(b) When the form is completed properly authorizing the deduction of Association dues or
the service fee, and returned during the stated time period, the City shall begin the
applicable deduction of Association dues or the service fee no later than the beginning of
the first pay period commencing after receipt of the authorization form by the Human
Resources office. If the form is not completed properly and /or not returned within the
stated time period, the City shall begin the deduction of the service fee no later than the
beginning of the first pay period commencing after the expiration of the stated time
period If the authorization form is properly completed claiming the religious exemption
and returned during the stated period, the procedure provided in Paragraph 3(b) shall be
followed
(c) No deductions shall be made during any pay period when an employee's earnings are
insufficient, after all other deductions are made, to cover the amount of the dues, or fees,
or charitable contributions When an employee is in a non -pay status for an entire pay
period, no withholding will be made to cover the pay period from future earnings In the
case of an employee in a non -pay status only during part of the pay period, whose salary
is not sufficient to cover the full withholding, no deduction shall be made In the case of
an employee who is receiving catastrophic leave benefits during any part of a pay
period, no deduction shall be made
110
Y
3 Religious Exemption
(a) Any employee who is a member of a bona fide religion, body or sect that has historically
held conscientious objections to joining or financially supporting public employee
organizations shall, upon presentation of active membership in such religion, body, or
sect, not be required to financially support any public employee organization as a
condition of employment The employee may be required, in lieu of service fees, to pay
sums equal to the service fees to a non - religious, non -labor charitable fund exempt from
taxation under Section 501(c)(3) of the Internal Revenue Code, chosen by the employee
from a list of at least three of these funds, designated in a memorandum of
understanding between the City and the Association, or if the memorandum of
understanding fails to designate the funds, then to any such fund chosen by the
employee
(b) Written declarations of or applications for religious exemption and any supporting
documentation may be submitted to the Human Resources office Within fourteen (14)
calendar days of receipt of any such written request for religious exemption, the City
shall forward a copy of it to the Association After receipt of such a request, the City
shall begin a deduction of the charitable contribution no later than the beginning of the
first pay period commencing after the receipt of the request by the Human Resources
office The charitable contribution shall be held in escrow pending receipt of the
Association's written determination on the request for the religious exemption Upon
approval of the religious exemption by the Association and upon identification of an
appropriate chanty by the employee, the City shall remit the escrowed amount to the
designated charity and thereafter remit the charitable deductions to the designated
charity Upon denial of the religious exemption by the Association, the City shall convert
the charitable contribution to a service fee deduction and remit the escrowed amount to
the Association as service fees Charitable contributions shall be made by regular
payroll deductions only
Recision
The agency shop arrangement may be rescinded by a majority vote of all the employees In the
unit covered by the memorandum of understanding, provided that:
(a) A request for such a vote is supported by a petition containing the signatures of at least
thirty percent (30 %) of the employees in the unit,
(b) The vote is by secret ballot,
(c) The vote may be taken at any time during the term of the memorandum of
understanding, but in no event shall there be more than one recision vote taken during
that term
(d) If a "recision vote" is approved by unit members eligible to vote in such matters during
the term of a current memorandum of understanding, the Association agrees not to
petition for or seek Agency Shop status for the duration of the current memorandum of
understanding between the City and the Association
III
Indemnification
The Association shall indemnify, defend, and hold the City harmless against any liability ansmg
from any claims, demands, or other action relating to the City's compliance with the agency fee
obligation including claims relating to the Association's use of monies collected under these
provisions The City reserves the right to select and direct legal counsel in the case of any
challenge to the City's compliance with the agency fee obligation, and the Association agrees to
pay any attorney, arbitrator or court fees related thereto
Records
The Association shall keep an adequate itemized record of its financial transactions and shall
make available annually, to the City, and to its employees who are members of the organization,
within 60 days after the end of its fiscal year, a detailed written financial report in the form of a
balance sheet and an operating statement, certified as to accuracy by its president and
treasurer or corresponding principal officer, or by a certified public accountant
7 City Council Approval
The City and Association agree that the City Council shall approve this letter of agreement prior
to implementation of Agency Shop provisions provided for by SB 739
City of El Segundo
Dated
El Segundo City Employees' Association
Dated
Approved as to form
Mark He sley, City Attorney
By
Jeff Stewart, Assistant City Manager
By
James J Carver, President
112
CITY CLERK'S CERTIFICATION OF CANVASS
I, Cathy Domann, Deputy City Clerk of the City of El Segundo, do certify that I
have canvassed the returns of the Special Election for City of El Segundo
Employees in the General Service Unit held March 21, 2001, for the purpose of
determining
"Shall there be an Agency Shop for the
El Segundo City Employees Association ?"
The results of said canvass are as follows
Total number of ballots cast 58
Number of votes given
YES 47 (81%)
NO 11 (19 %)
Cathy Deniann
Deputy City Clerk
Dated March 22, 2001
113
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION
MEETING DATE: June 5, 2001
AGENDA HEADING: New Business
Consideration of a resolution amending Section 1A2.090 of the Administrative Code
referring to residency requirements for the Police Chief, Fire Chief and Public Works
Director
RECOMMENDED COUNCIL ACTION-
Approve the resolution amending Section 1A2 090 of the City of El Segundo
Administrative Code
BACKGROUND & DISCUSSION:
Section 1A2 090 of the City's Administrative Code requires the Police Chief, Fire Chief
and Public Works Director to live within 20 miles of the City of El Segundo The
purpose of that section is to ensure a reasonable response time for persons in those
positions who may be required to respond to an after -hours emergency situation in the
City Since that provision was last examined by the City Council, traffic patterns and
subsequent response times have changed dramatically in Southern California.
Depending on the specific location an employee chooses to live, the time of day and
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS.
Resolution amending Section 1A2 090 of the City of El Segundo Administrative Code
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required.
Assistant
DATE: May 24, 200
- /9/
16
114
Background and Discussion (con't)
varying traffic conditions, the current twenty -mile standard used by the City may be
antiquated It is possible, given the current standard, that an employee could live
exactly twenty miles from the City and not be able to respond in a timely manner in the
event that his /her presence is required in the City. In looking into the issue, staff has
determined that response time, as opposed to a residence restriction based on distance
from the City, is a reasonable standard that is practiced by other agencies The Council
should note as well that a one (1) hour response time is the standard established in the
City's Memoranda of Understanding (MOU) regarding "standby pay" for employees who
are expected to respond to after -hours emergencies in the community
Staff recommends that the City Council amend the twenty -mile residential requirement
now in place for the Police Chief, Fire Chief and Public Works Director Specifically,
staff proposes that the Administrative Code be amended to state that an employee
working in those job classifications be required to reside in a location that would enable
them to report to work within one (1) hour of being notified of an emergency requiring
their presence in the City. It is proposed also that driving time shall be defined as the
time that it takes an individual to drive to El Segundo from their home during normal
traffic conditions, including the morning and afternoon rush hours
115
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO AMENDING SECTION 1A2.090 OF CHAPTER 1A2 OF THE
ADMINISTRATIVE CODE AMENDING RESIDENCY REQUIREMENTS
FOR SPECIFIED OFFICERS OF THE CITY
Whereas, the City Council of the City of El Segundo, California, is committed to
providing the residents of E1 Segundo with the best possible protection and levels of
service in instances of emergency; and
Whereas, the City Council finds it to be in the best interest of the City that certain
officers of the City reside within a reasonable response time from El Segundo in the
event that the presence of those officers are required to be on the scene of emergency in
the community, and
Whereas, the City Council recognizes that the offices of Director of Public
Works, Police Chief and Fire Chief have substantial responsibilities for the maintenance
of vital facilities, the need to respond in the event of an emergency regarding those
facilities and in the execution of critical roles, as outlined in the City's SEMS
Multihazard Functional Plan; and
Whereas, in June 1988, the City Council adopted Section IA2 090 of the City's
Administrative Code requiring the Public Works Director, Police Chief and Fire Chief to
live within twenty (20) rules of the City of El Segundo; and
Whereas, since that time, population and traffic trends in Los Angeles County
have proven that policy to be an arbitrary and inaccurate requirement for appropriate
response times for critical officers of the City, and
Whereas, the current standard for emergency response for officers of the City is
more accurately reflected in the City's Memoranda of Understanding with the City
Employees' Association an the Supervisory and Professional Employees' Association
which specify a one (1) hour response time for employees who remain on call for
emergency response situations
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Section IA2 090 of Chapter IA2 of the El Segundo Administrative
Code is amended to read as follows
SECTION IA2 090 RESIDENCE REQUIREMENTS The Director of Public
Works, Police Chief and Fire Chief shall reside in a location which would enable
the incumbents of those positions to report to work within one (1) hour of being
notified of an emergency which requires their presence in El Segundo Driving
116
time shall be defined as the time that it takes an individual to drive to El Segundo
from their place of residence during normal traffic conditions, including morning
and afternoon commuter rush hour conditions prevalent in Southern California
Current incumbents of these offices shall have eighteen (18) months from the
passage of this resolution to meet this requirement Future occupants of these
offices shall have eighteen (18) months from the date of appointment to meet this
requirement
Section 2. The City Clerk shall certify to the passage and adoption of this Resolution,
shall enter the same in the book of original Resolutions of the City, and shall make a
record of proceedings of the City Council in the minutes of the meeting at which the
same is passed and adopted.
PASSED, APPROVED and ADOPTED this 5h day of June 2001.
Mike Gordon, Mayor
City of El Segundo
APPROVED AS TO FORM:
Mark Her sley, City Attorney
117
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Proposal to consider financial assistance to the El Segundo Unified School
District for the purpose of school facilities and programs (Fiscal Impact
$250,000 maximum annual payment for five years)
RECOMMENDED COUNCIL ACTION.
Receive and file report
r Agendize action Item for the June 18, 2001 Council meeting
BACKGROUND & DISCUSSION,
The El Segundo Unified School District (School District) submitted a ballot
initiative In November 1997 for consideration of Issuing bonds for capital
improvements of all El Segundo schools The ballot initiative was approved by
over 70% of the voters, and the School District made an informal commitment to
the voters to issue bonds limited only to $30 per $100,000 in assessed valuation
ATTACHED SUPPORTING DOCUMENTS.
None
FISCAL IMPACT Annual payment not to exceed $250,000 to the El Segundo School
District for a period of 5 years
Operating Budget: $0
Amount Requested, $250,000 Maximum
Account Number: 2901 -6405
Project Phase: Receive and file report
Appropriation required. Yes — 5 year $250,000 maximum annual payment
beginning FY 2001 -2002
ORIGINATED. DATE:
l
I "fie ,/�l ,�4C 4-c 513e /6 I
Bret M Plumlee, Finance Director
REVIEWED Y• DATE,
Mary Venn, City Manager
17
5130101 9 18 AM
I I R
BACKGROUND & DISCUSSION (CONTD.)-
Timetable to complete all school facilities was estimated to take fifteen years
based on estimated changes in assessed valuation and funding from the State of
California Due to the much higher than anticipated increases in assessed
valuation, the School District was able to complete facility renovations for all but
Center Street School well ahead of schedule
The School District has funding for the Center Street School budgeted, however,
this funding is contingent upon receiving State funds Funding from the State of
California for school bonds has now been depleted Due to the uncertain status
of the State's economy, it is unknown how long it will be before the State will
bring forward a ballot initiative for future school bonds The School District now
needs approximately $4 8 million to complete the funding for Center Street
School renovations and has approached the City of El Segundo's School District
Subcommittee with a request to assist financing the funding gap
The Subcommittee met on May 10, 2001 to discuss several alternatives for
funding, and came to a consensus that the School District would issue
Certificates of Participation (COP) in their name while the City could enter into a
separate agreement with the School District to assist them with financial support
for school's facilities and programs The timetable for the City's commitment is
for a period not to exceed five years and for an amount not to exceed $250,000
per year The City Attorney would need to draft an agreement to be submitted
for approval at the June 19, 2001 City Council meeting
5/30/01 9 18 AM
119
EL SEGUNDO CITY COUNCIL MEETING DATE. June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION
Consideration of request from League of California Cities to support implemention of
League Grassroots Network
RECOMMENDED COUNCIL ACTION.
1) Approve Resolution supporting League of California Cities Grassroots Network,
2) Approve $861 increase in dues paid to the League of California Cities for 2001
and $1,791 increase in dues for 2002,
3) Authorize Mayor to execute a ballot authorizing addition of Article XVI to the
League of California Cities bylaws
BACKGROUND & DISCUSSION,
Since the onset of the economic downturn affecting California during the early -to -mid
1990s, cities have remained concerned about their ability to protect State revenues that
have been earmarked traditionally for municipal services It has long been the
consensus of City Councilmembers and City Managers throughout the State that during
tough economic times, the Legislature has met its obligation to balance the State's
budget on the backs of local governments Examples of that philosophy are evident
(Please see attached page marked 'Background and Discussion ")
SUPPORTING DOCUMENTS.
1) Resolution supporting League of California Cities Grassroots Network,
2) Proposed additional language to League Bylaws
FISCAL IMPACT: $900 in FY 2000/01, $1,800 in FY 2001/02
Operating Budget.
Amount Requested.
Account Number, 001 -400 -2901 -6208
Project Phase.
Appropriation Required. No
DATE- May 29, 2001
Assistant
f/2-
Background and Discussion (con't)
18
120
W
when one considers the negative impacts caused by the Legislature's creation of the
Educational Reimbursement Augmentation Fund (ERAF), the reductions in Motor
Vehicle In -Lieu funds remanded to cities and the periodic efforts of the Legislature to
reduce the amount of sales tax revenues earmarked for municipal functions In more
recent years, the issue has remained in the forefront because of Legislature's
unwillingness or inability to restore funds taken from local government coffers, despite
the State's robust revenue situation
The Executive Director and the City Manager's Department of the League of California
Cities have completed a thorough review of the League's ability to protect assets
traditionally allocated by the State to cities and its ability to influence legislation that
would be beneficial to City interests Several deficiencies have been indentified and the
current Executive Director, Christopher McKenzie was brought on board approximately
two -years ago to implement a more proactive vision spelled out by the League's Board
of Directors Perhaps, the most significant outgrowth of those recent efforts is the
League's efforts to implement a Grassroots Network
The Grassroots Network is a proposal that would provide fourteen (14) new and
reallocate three (3) existing League staff members in ten (10) field offices located
throughout the State The direction of those staff members will be to assist City staff
and the sixteen (16) League regional divisions in advancing legislation that benefits all
cities In short, the League is seeking a more "hands on" approach in helping cities
move legislation that is important to their respective city councils. In approving the
Grassroots Network, the League Board of Directors voted to include the following
measures intended to keep the program accountable
• Long -range goals, annual objectives and regular reporting to the membership;
• An unbiased, professional evaluation three (3) times during its first five (5) years;
• A vote of the membership after five (5) years of operation to continue the
program
Costs
To implement the Grassroots Network, the League is seeking from the City of El
Segundo an additional $861 in the current year. In 2002, the City's "base dues" will be
$3,411 (a 4% increase over 2001 dues), plus an additional $1,791 to cover costs
associated with the Network. Accordingly, the increase in total dues over the next
twelve months would be $2,652 over the "base dues" currently paid by the City for 2001.
However, the ongoing annual increase in dues required to cover the cost_ of the
Grassroots Network is expected to remain approximately $1,800 over the "base dues"
paid by the City The fiscal year breakdown of costs is as follows:
FY 2000/01 - $3,279 base dues (already paid by City), $861 requested for
Grassroots Network (not yet paid)
FY 2001/02 - $3,411 base dues; $1,791 requested for Grassroots Network
121
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDOSUPPORTING THE GRASSROOTS NETWORK PROPOSED
BY THE BOARD OF DIRECTORS OF THE LEAGUE OF CALIFORNIA CITIES
Whereas, the City of El Segundo, like other California Cities, has witnessed its
authority and revenues eroded in recent years by political actions at the State level of
government, and
Whereas, the imposition of tern limits on state legislators has changed the
political dynamic in Sacramento, leading to more frequent turnover in state legislative
office and greater opportunity to advocate the cause of strong local government with state
elected officials; and
Whereas, the Board of Directors of the League of California Cities has requested
support for the implementation of a Grassroots Network that would include the
development of a network of a staff of ten field offices staffed by grassroots coordinators,
and
Whereas, the Grassroots Network would trigger greater focus in cities across the
state on the acts of the Legislature through more active involvement by city officials,
collaboration with community groups, effective media relations and closer partnerships
with the members of the Legislature and members of the legislative staff
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City of El Segundo supports the proposal from the Board of
Directors of the League of California Cities to create the Grassroots Network and
supports an increase in the City's membership dues for the League of California Cities
for the purpose of funding this new initiative
Section 2. The City Council of the City of El Segundo authorizes the Mayor
to execute a ballot supporting the addition of Article XVI to the League of California
Cities' bylaws
Section 3. The City Clerk shall certify to the passage and adoption of this
Resolution, shall enter the same in the book of original Resolutions of the City, and shall
make a record of proceedings of the City Council in the minutes of the meeting at which
the same is passed and adopted
1��
PASSED, APPROVED and ADOPTED this 5`h day of June 2001.
Mike Gordon, Mayor
City of El Segundo
APPROVED AS TO FORM:
1-21� 4.,,2
Mark Hensley, City Attorney
193
Attachment A:
Proposed Addition to League Bylaws
Article XVI: Establishment and Financing of
Grassroots Network
Section 1: Enhancement of Advocacy Efforts.
To enhance the League's advocacy efforts on behalf of cities, the League hereby
establishes a Grassroots Network The Grassroots Network consists of a series of field
offices throughout California, responsible for coordinating city advocacy efforts and
promoting statewide League policy priorities
Section 2: Dues Increase
(a) Initial Financing. The dues Increase approved concurrently with the addition
of Article XVI shall finance the League's Grassroots Network for the second half
of 2001 and for 2002 The increase shall be used exclusively to finance the
Grassroots Network
(b) Continued Financing. Any subsequent dues Increases shall occur In
accordance with Article IV'
Section 3: Accountability
(a) Annual Goal- Setting and Performance Assessment. The League Board
shall set long -term goals and annual objectives for the League's Grassroots
Network The League Board shall periodically report to the League's Member
Cities on the Grassroots Network's performance In meeting those goals and
objectives
(b) Board Discontinuance. If at any time the League Board finds the
Grassroots Network Is not meeting its objectives on behalf of cities, the League
Board may discontinue the Grassroots Network
(c) Membership Vote on Program Continuation. On or before December 31,
2007, the Board shall ask Member Cities to vote on whether to continue the
Grassroots Network beyond December 31, 2008 2
' Explanatory Note "Article IV" is the existing section of the League's bylaws, which provide for 1) a
two-thirds vote of approval by the League board for all dues increases as well as 2) division ratification of dues
increases in excess of the Consumer Price Index Article IV also caps individual city dues increases at $5,000
per year
' The League's bylaws provide that a ma)onty of votes cast is necessary for decision on League votes
See Article XII, § 4
194
EL SEGUNDO CITY COUNCIL MEETING DATE: June 5, 2001
AGENDA ITEM STATEMENT AGENDA HEADING- Reports — Mayor Gordon
AGENDA DESCRIPTION:
Consideration of a request from El Segundo High School to Implement "Student
Government Days "
RECOMMENDED COUNCIL ACTION.
Approve request to Implement "Student Government Days" program in the City of El
Segundo.
BACKGROUND & DISCUSSION:
Last month, the Mayor and Assistant City Manager met with Ms Karen King and Ms
Barbara Briney, from the El Segundo School District, for the purpose of discussing the
implementation of a "Student Government Days" program in the City of El Segundo
During the 70s and 80s, the program was a regular part of the local government
curriculum at El Segundo High School, and the City of El Segundo played a significant
role in providing students with "hands on" experience in running the day -to -day
operations of the City.
During the early 90s, the program was discontinued In an effort to resurrect "Student
Government Days," representatives from the high school have approached the City
about the feasibility of starting the program again during the next school year
(Please see attached page marked `Background and Discussion")
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT-
Operating Budget
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
19
125
Background and Discussion (con't)
Tentatively, staff has earmarked October 29 and 30, 2001 as the days when
participating students would "shadow" Councilmembers, department heads and other
selected managers during a routine day at the City
The students who participate will do so on a voluntary basis They will have been
informed about the program and a limited number will participate The first day of the
program will take place from approximately 9 a.m to 2:00 p.m Students will shadow
their counterparts throughout the day as they prepare "agenda items" for a "mock City
Council meeting " Students will accompany members of the Council, department heads
and selected managers during routine meetings, telephone calls and other activities
The second day, which will run from approximately 10 a m to 2 p m , will feature the
"mock City Council meeting " During the meeting, students in the role of members of
the Council and staff will interact in a lesson regarding the establishment of City policy
The Council should note that the season and specific dates for this program are subject
to change in future years In the past, the program was generally undertaken during
March /April In addition, Ms. King and Ms Bnney indicated that the projected agenda
and level of student involvement will be more fully developed after the beginning of the
next school year
12 G