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2001 DEC 04 CC PACKETREVISED A G E N D A EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items The City Council, Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council andlor items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 4, 2001 — 5:00 P.M. Next Resolution # 4240 Next Ordinance # 1345 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sea) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, andlor discussing matters covered under Government Code Section §54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) Glover v City of El Segundo, LASC case No YC039465 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -4- matters CONFERENCE WITH POLICE CHIEF (Gov't Code §54957) — Threat to Public Services Facilities, pursuant to Government Code §54957 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — Meeting with Real Property Negotiator City Manager Mary Strenn, Real Property located at 121 West Grand Avenue, Parties negotiating with Columbia Development, under negotiation are development options for the real property SPECIAL MATTERS — None I/ /aR(0r 2 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items The City Council, Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 4, 2001 — 5:00 P.M. Next Resolution # 4240 Next Ordinance # 1345 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sea) for the purposes of conferring with the City's Real Property Negotiator, and/or confemng with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) Glover v City of El Segundo, LASC case No YC039465 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) 0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) d- matters 001 CONFERENCE WITH POLICE CHIEF (Gov't Code §54957) — Threat to Public Services Facilities, pursuant to Government Code §54957 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — Meeting with Real Property Negotiator (City Manager, Mary Strenn) regarding Track No 47247 of Block No 43, Parcels 10 through 24 of Map Book 20, 22, 23 SPECIAL MATTERS — None 2 0�,? AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days Drior to the meeting and thev do not exceed five (5) minutes in lenath In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 4, 2001 — 7:00 P.M. Next Resolution # 4240 Next Ordinance # 1345 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Reverend Julie Elkins of The United Methodist Church PLEDGE OF ALLEGIANCE — Mayor Pro -Tem Sandra Jacob PRESENTATIONS — (a) Presentation of the Intergovernmental Cooperation Excellence Award plaque presented to the City of El Segundo and its City Manager by the International City /County Management Association (ICMA) (b) Commendation to Oren Randall, El Segundo Police Department's RSVP of the Year, for his invaluable contributions to the Retired Senior Volunteer Program 0 3 (c) Proclamation proclaiming Sunday, December 9th as the 38th Annual El Segundo Holiday Parade, and inviting the community to this traditional El Segundo holiday event (d) Proclamation proclaiming the 1200 Block of Acacia Avenue as CANDY CANE LANE from December 8, 2001 at 7 00 p m , through December 23, 2001, and an invitation to the young and young at heart to experience the wonders of this El Segundo tradition (e) Proclamation proclaiming December, 2001 the month for Lighting Up the Community and an invitation to the residents of El Segundo to warmly welcome the members of the El Segundo Rainbow Girls as they judge the beautiful decorated homes for the 2001 Lighting Up the Community program ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation — B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Senior Housing Board's 2002 Budget for Park Vista Recommendation — Approve the 2002 Park Vista Senior Housing Budget E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 4 0 0n 2. Warrant Numbers 2521550 to 2521842 on Register No. 4 in the total amount of $806,496.26 and Wire Transfers from 11/10/2001 through 11/21/2001 in the amount of 1,134,056.59. Recommendation — Approve Warrant Demand Register and authorize staff to release Rattly- Payroll and Employee Benefit checks; checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 3. Citv Council meeting minutes of November 20. 2001 Recommendation — Approval 4. Request for the City Council to approve the purchase of four (4) hand -held Pro Laser III Speed Guns manufactured by Kustom Signals, Inc. Funds for the purchase have been made available through the California Law Enforcement Equipment Program (CLEEP) High Technology Grant. Cost of the equipment not to exceed $14,901.94 Recommendation — Approve the purchase of new hand -held Laser Speed Enforcement Guns with Kustom Signals, Inc S. Request for the City Council to approve the purchase of 85 Glock, Model 21, 45 caliber pistols. These pistols will replace our current Glock, Model 21 pistols. Total cost of the replacement program is $10,053.75, funded through the asset forfeiture account. A Capital Equipment Request was approved for their replacement this Recommendation — Approve the purchase of the 85 Glock, Model 21, 45 caliber, semi- automatic pistol with night sights 6. Request to purchase "MSA Advantage" gas masks and gas mask carriers from Aardvark Tactical, Inc. to replace the current gas masks for an amount not to exceed $12,069.00 budgeted from the General Fund. Recommendation — Approve the purchase of the gas masks from Aardvark Tactical, Inc 7. Authorization for one member of the LAX Master Plan Advisory Commission and one member of the Aviation Safety and Noise Abatement Committee ( ASNAC) to attend the 2002 University of California Airport Noise and Air Quality Symposium (fiscal impact $3,000). Recommendation — Authorize attendance of 2002 Airport Noise and Air Quality Symposium by one member of LAXMAC and member of ASNAC 005 S. Award contract to Multiquip Inc., for the purchase of two (2) portable generators (Contract amount $45,464.11). Recommendation — Award contract and authorize staff to issue a purchase order to Multigwp Inc in the amount of $45,464 11 9. Award of design contract to Purkiss- Rose -Rsi for the design of the Josh Gardner Skateboard Park located at 405 Grand Avenue — Approved Capital Improvement Program (fiscal impact $36,000.00). Recommendation — Award contract to Purkiss- Rose -Rsi and authorize the City Manager to execute the contract on behalf of the City 10. Award of contract to L. A. Signal, Inc., for the installation of flashing red lights for the Main Street/Pine Avenue stop signs — Approved Capital Improvement Project — Project No.: PW 01 -09 (Contract amount $25,200.00). Recommendation — Award contract and authorize the City Manager to execute the contract on behalf of the City 11. Request for City Council to approve an annual purchase order contract with Blue Diamond Industries to supply asphalt paving materials to the City for street maintenance projects (annual cost is not to exceed $35,000.00). Recommendation — Approve the annual purchase order contract for the purchase of asphalt materials from Blue Diamond Industries on a single- source basis 12. Approve agreement with Mr. Verne Simon to provide GIS /GPS services on an as needed basis at the rate of $26.00 per hour (budgeted amount $80,000.00). Recommendation — Approve agreement and authorize the City Manager to execute the Standard Professional Services Agreement with Mr Verne Simon 13. Award contract to Caliagua, Inc., for the Rehabilitation of Sanitary Sewer Pump Station No. 6 (1465 East Palm Avenue) — Project No.: PW 0142 — Approved Capital Improvement Project (fiscal impact $293,857.00). Recommendations — (1) Reject the apparent low bid of CH2M Hill as being non- responsive (2) Award contract to the next lowest responsive bidder, Caliagua, Inc, in the amount of $293,857 00 (3) Authorize the City Manager to execute the contract on behalf of the City 006 14. Status report on Capital Improvement Program Projects — (no fiscal impact). Recommendation — Receive and file 15. Adoption of an Ordinance to allow outdoor consumption and possession of alcohol within the boundaries of the Downtown Specific Plan (DSP). Recommendations — (1) Second reading and Adoption of Ordinance by title only, or, (2) other possible action /direction 16. Authorize the City Manager to sign and execute an Agreement (Grant No. EMW- 2001 -FG- 16289) with the Federal Emergency Management Agency (FEMA) — Grant for $31,458.00 for the purchase of a thermal imaging camera and technical rescue equipment cutting tools. Recommendation — Approve Agreement (EMW- 2001 -FG- 16289) and authorize the City Manager to execute and encumber up to $28,312 00 from the City of El Segundo's General Fund, which will be reimbursed to the City in accordance with the FEMA Grant Award Agreement CALL ITEMS FROM CONSENT AGENDA NEW BUSINESS — 17. Request Council consensus to cancel January 2, 2002 Council Meeting. Recommendation — Approve Cancellation of January 2, 2002 Meeting F. REPORTS — CITY MANAGER — NONE G. REPORTS — CITY ATTORNEY — NONE H. REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Council Member Wernick — Mayor Pro Tom Jacobs — 7 *K7 Mayor Gordon — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, gt sue) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p m, December 4, 2001 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE /1-- �Fi EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING:Commdtee's, Boards and Commissions AGENDA DESCRIPTION: Senior Housing Board's 2002 Budget for Park Vista RECOMMENDED COUNCIL ACTION: Approve the 2002 Park Vista Senior Housing Budget BACKGROUND & DISCUSSION: The current budget for Park Vista Senior Housing expires on December 31, 2001 A sub- committee comprised of the Senior Housing Board, reviewed the proposed 2002 budget submitted by the management company, Community Housing Management The Senior Housing Board approved this budget at their monthly meeting on October 24, 2001 ATTACHED SUPPORTING DOCUMENTS: 2002 Park Vista Senior Housing Budget FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY: DATE: November21, 2001 Gala Burkholder, Recreation Supervisor Petter Freeman, President, Park Vista Senior Housing Board REVIEWED BY Mary St n, City Manager DATE: November 21, 2001 1 009 z 8 S m f] U 'D ppm M 0) �N m Cl) M r O (�N W OO ' �O(OMO LNN 8 ZONE ' d 8 OD OD CD to v< M O O to < n Oi Oi N 'et P, M N d-' m V VN' < c� V < e- LO < fh N (m 00 00 Cp O Cl) f.- 0) <t< 0 t- to M O OI Cl) 7 w M M � vm rOO Co O IT p nO MN OD CO < Cl) M C0 V GD m O ' CO P- M N O C CO C N N V M N V r N w tNp � < } N G �< �epf CVp 1Cp� M tGm O 04 0 O N 0D O) Cl) � C B n 0 C C`1 04 OD r M O O O M O Co N W 7 N <pp tCi U m ID 17 Cq M N (p (p V < tj M O< ` 7 Nc 7N N - Cr t N < .Q w 4) M Cl) Cl) M M m CO co O W CD h CO N O O tC) N W tO O CO CO O ON) O V /O 2 Cp �O Cp p pp o mm m M M o CO tOM V OS �N� N NCO n OD Or ' } '0 CO OD r- to p Cp CN CV 7 lV Jy i m V V < < V a co 0) pV 0 } 1 N O e{ p Om I� CO C) D OD N Cl) co CO O tO < N N CO CO O V O tO N N N N N N N � v v a W 0 N °Op CO N N j ' ' ' ' O p O O p U m N OD CN D to rl co IT- O_ LO_ N cv fr- CO r� CT'l N t( o to N N CV N 8 Cl) Cv m o d w w D w a cn o z w 0z crow O CO Z U) > �i Z Qa F- 0 ��0 �" � � a z(D �� wW d z0 F �O? 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N 2 N N (0 N (0 9) U) N 2 Z 2 L 04s ss 10 013 2002 Replacement Items 440,926 Operating Expenses 461,400 Deposit To Reserve 24,000 Total Expenses: 926,326 Total Income: 459,164 Excess (Deficiency): (467,162) Comparison to Summary (467,162) Difference (0) PROJECT BANK ACCOUNT BALANCES 9130/01 8021 -0000 Replacement Res Wash Mutual 2002 Planned Replacement Schedule 8022 -0000 Replacement Res B of A 101,608 a, f & I Re- waterproof 2nd floor deck/balcony surfaces & balcomes* 45,000 planned b Correct 5th Floor Decking; slope and height 130,000 planned c Sump pump, concrete & drainage system behind building 15,000 planned d Roof repair & criket construction at east & south of roof 41,360 planned e Drainage system, concrete & waterproof garage no comer & entry 18,000 planned h Reconfigure dram system, all units, west courtyard to southwest end hold off j Convert 2 units for disabled access 28,750 planned k Paint exterior with acrylic paint 92,000 planned 1 Sand blast & rust resistant paint solar panels 4,000 planned m Entry System; h2o intrusion 8,300 planned u Park Gate Motors, original motors, life expectancy 5yrs? 2,200 contingent! o Investigate and RFP Expense 28,750 Refurbish apartment interiors and office needs TOTALS * ** 27,566 440,926 * Replace existing decking w/Elastomeric (2nd floor and 11 balconies) 2002 Replacement Items 440,926 Operating Expenses 461,400 Deposit To Reserve 24,000 Total Expenses: 926,326 Total Income: 459,164 Excess (Deficiency): (467,162) Comparison to Summary (467,162) Difference (0) PROJECT BANK ACCOUNT BALANCES 9130/01 8021 -0000 Replacement Res Wash Mutual 44,154 8022 -0000 Replacement Res B of A 101,608 8025 -0000 Replacement Res Co- Invest 301,789 Operating Account FCB 47,475 Tenant Security Deposits (29,973) Total Project Accounts 465,053 014 2002 Replacement Items PAGE 2 No of Estimated Estimated 2002 Projected Umts Unit Cost Total Cost Replacement Items Required ($) ($) Refrigerators 10 450 4500 Dishwashers 12 325 3900 Garbage disposals 15 50 750 Kitchen Faucets 12 45 540 Bathroom Faucets 12 30 360 Toilet Bowls 4 50 200 Toilet Tanks 2 41 82 Bathroom Heaters 3 40 120 Gas Range 24" 4 311 1244 Burners for Range, Large 6 56 336 Burners for Range, Small 6 52 312 Vertical Blinds 10 68 680 Carpets 10 620 6200 Kitchen Floor Covering 10 300 3000 Bathroom Floor Covering 10 150 1500 Office Copier 1 600 600 Replace Office chairs 2 100 200 Carpet in one stairway 1 1000 1000 0 TOTAL ESTIMATED COST 25524 TAX 8 0% 2041.92 015 0 16 Report on 2001 Planned/ Completed Replacement Items 2001 Items a, f & I Re- waterproof 2nd floor deck/balcony surfaces & balconies" 45,000 planned b Correct 5th Floor Decking; slope and height 130,000 planned c Sump pump, concrete & drainage system behind building 15,000 planned d Roof repair & criket construction at east & south of roof 19,000 planned e Drainage system, concrete & waterproof garage no. corner & entry 18,000 planned h Reconfigure drain system, all units, west courtyard to southwest end hold off j Convert 2 units for disabled access 25,000 planned k Paint exterior with acrylic paint 55,000 planned 1 Sandblast & rust resistant paint solar panels 3,400 planned m Entry System; b2o intrusion. 8,300 planned n Park. Gate Motors; original motors, life expectancy 5yrs7 2,200 contingency 2 lamps for puzzle tables 100 completed 32 wall heater elements replace worst, first 3,464 completed 1 electric snake, 1/2 hp, 100 ft jet, (75' non jet, $540, 1/3 hp motor) 1,700 completed Refurbish apartment interiors from 2001 Inspections 221L completed Total Planned $ 349,429 Total Completed $ 28,529 " Replace existing decking w/Elastomeric (2nd floor and I 1 balconies) 0 16 Z S4 Z � W � N IQ, W � >o I2 F p U3 w pa ¢ LL 0 W F ❑ Ci Of mOm tyi p�p OMOrCim bA m �^ N m roru�mdm 'm 0 C z LL ZO w ¢ L 2 LL 33U n m u 8 O w ? O ES Z m 7 W N Q ((jj 5$z O Z O ZoZ F Z LL m W O f 22. V W R W. Z z N Y N j 0 0 0 N y O y h� p�>>� N W' N N m N y a y> w O F W m 3 N 33h >T Z O O❑ Z W W 0 Z w w❑ rc i u s w (( y. Q J pJ Z U w fJ p N D z} N W N ¢ V O S O¢ ¢ 20 W F 1C w F a a p w � W d . K z z y F .200 LL. 28_, a a a K g ] Kpo F gWg F N a a n a i i° Z? S w S rc 47 0 �i M w B 2 5 0 s 3F S a � m O W a g ¢ W p UD O� r� NU g J t � 2 W O Y W_ ❑ Q 0 a a m E E N q o t U o @ A g S m 0 2 U n w pII U ¢ ILL m r w n r a -W Q -Q � w U O 5 S $ r m B E w 0 o m E $ a c = m m t m m m m w `a c @ w # H `o B N u j @ U E E n II LL ¢ m W b U m 5 n ¢ N a w ¢ z E � �sN O 1 K �• O �• U w r C Z ❑ ❑ 017 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 11110/2001 THROUGH 11/21/2001 Date Payee Amount Description 11/13/01 Union Bank 31,745 00 PGC -El Segundo, LLC payroll 11/13/01 West Basin 813,777 20 H2O payment 11/13/01 Federal Reserve 15000 Employee Savings Bonds EE 11113/01 Federal Reserve 55000 Employee Savings Bonds 1 11/14101 Siemens Credit Corporation 44,837 50 Qtrly Energy Management 11/14/01 Health Comp 1,56552 Weekly claims 11/9 11/20/01 Employment Development 35,974 23 State Taxes PR 11 11/20/01 IRS 181,114 55 Federal Taxes PR 11 11/21/01 Health Comp 2,45123 Weekly claims 11/16 11/10 -11/21 Workers Comp Activity 21,891 36 SCRMA checks issued 1,134,056 59 DATE OF RATIFICATION: 12/04/01 TOTAL PAYMENTS BY WIRE: 1,134,056.59 Certified as to the accuracy of the wire transfers by 11 o Deput Treasu e/Jr XI/Z Date / Director of Adminis ative Service Date Ci ana Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 018 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 20, 2001 — 5 :00 P.M. 5:00 P.M. SESSION CALL TO ORDER - Mayor Gordon at 5 00 p m ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick CLOSED SESSION: Present Present — arrived at 5 05 p m Present Present Present The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sec ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Glover v City of El Segundo, LASC case No YC039465 2 State of California v Robert Costa, SFSC case No 324349 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -3- matters. CONFERENCE WITH POLICE CHIEF (Gov't Code §54957) — Threat to Public Services Facilities, pursuant to Government Code §54957 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None SPECIAL MATTERS — None Council moved into open session MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO 1 3 01 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 20, 2001 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER - Mayor Gordon at 7.00 p m INVOCATION - Pastor Dennis Estill of El Segundo Foursquare Church PLEDGE OF ALLEGIANCE - Council Member Kelly McDowell PRESENTATIONS — (a) Council Member Gaines presented Commendations to the following El Segundo companies for their dedicated attention to implementing programs in waste reduction and recycling, and being recognized with a WRAP 2001 award by the State of California • Chevron, El Segundo Refinery, Stacy Cavote, Public Affairs Representative • Northorp- Grumman, Integrated Systems Sector, Joseph B Behen, Environmental Engineer • Raytheon Company, Electronic Systems, Eric Lewis, Facilities Manager, Doug Cook, Site Executive, Tom Hills, Environmental, Health and Safety Manager, Kay Gagnon Sherbak, Supply Chain Quality Manager (b) The City Council loins the El Segundo Herald in its "Salute to Realtors" by presenting Certificates of Recognition to the following El Segundo realtors for their key role in representing El Segundo in the most positive manner to prospective new residents and business people and bringing tremendous economic benefits to our community Main Street Realty Kirk Brown and Betty Jacobson Re /Max Beach Cities Bonnie Blahut, Susan Cole, DeAnn Eccles, Jim Marak, Greg Machado, BIII Ruane and Linda Yocum Schofield Realty Ken Schofield Shorewood Realtors Perry DeNisi, Shane Falkenstein, Shiela Fowler, Clark Hayes, Tim Hovland, Rose Marie Hutcheson, Deede Keller, Woody McCain, Joe Nazanan, Lynn O'Neil, Gregg Poiry, Karen Sellers, John Skulick and Rose VanHook (c) Council Member Wernick presented a certificate of Recognition of Deputy City Clerk Cathy Domann for having been designated as a Certified Municipal Clerk by the International Institute of Municipal Clerks MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO 2 n2n ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick Present - Present - Present - Present - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Conrad Walton, resident, spoke regarding Consent Agenda Item 16, "No Parking on Grand Avenue ". Liz Garnholz, resident, spoke regarding Unfinished Business Agenda Item 2, and New Business Agenda Item 15 Scott Hawkenson, resident, spoke regarding the shortage of parking on Concord St, and the parking restrictions on Grand Avenue Robert Hamlin, resident, spoke regarding parking problems on Concord St , and parking restrictions on Grand Avenue A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED by Council Member Gaines, SECONDED by Council Wernick to read all ordinances and resolutions on this Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. B. SPECIAL ORDERS OF BUSINESS 1 An amendment to the Downtown Specific Plan to modify the definition of bed and breakfast hotel MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing on an amendment to the Downtown Specific Plan to modify the definition of bed and breakfast hotel He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received City Clerk Mortesen stated that proper notice was completed and no written communications had been received MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO 3 Uri Mary Strenn, City Manager, gave a brief report. Liz Garnholz, resident, spoke against the 105 room bed and breakfast proposed at this location. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFICT Jim Hansen, Director of Community, Economic and Development Services responded to Council questions Council consensus to not change the existing Downtown Specific Plan, and leave the present limit of 75 rooms on existing parcels C. UNFINISHED BUSINESS 2 Approval of service agreements with Cassidy & Associates, the MWW Group, Inc and Urban Dimensions for work related to the City's efforts regarding the Los Angeles International Airport (LAX) Master Plan (Fiscal Impact $542,700) COUNCIL MEMBER MCDOWELL NOT PARTIPICATING DUE TO A POTENTIAL CONFLICT City Manager Mary Strenn gave a report Dennis Zane, Urban Dimensions, gave a briefing on work related to the City's efforts regarding the LAX Master Plan David Herbst, MWW Group, gave a presentation regarding his company's work related the LAX Master Plan MOVED by Mayor Pro Tem Jacobs, SECONDED by Council Member Gaines to approve Professional Services Agreement No 2945 with Cassidy & Associates, Professional Services Agreement No 2946 with MWW Group, Inc and Professional Services Agreement No 2947 with Urban Dimensions for work related to the city's efforts regarding the Los Angeles International Airport Master Plan, effective December 1, 2001 through September 30, 2002 Authorize the Mayor to execute these agreements MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0. COUNCIL MEMBER MCDOWELL NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT 3 Report from staff regarding alternatives to assist the local business community in recovering from losses suffered as a result of the September 11`h attacks. Jim Hansen, Director of Community, Economic and Development Services gave a report MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to Have staff to meet with major employers in the City to explain the importance of using El Segundo hotels, requested that these companies have local hotels placed on their various "preferred MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO 4 022 hotel' lists so that the can be utilized, directed Revenue Sub - Committee to meet with Hotels to develop opportunities to Increase business Council to conduct town meetings to gather Input from other affected businesses MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/O Council consensus to approve staff recommendations to Develop a business resource information packet that will be distributed to the El Segundo business community as soon as possible The packet will Include programs provided by our local Workforce Investment Board (formally the South Bay Private Industry Council) Additionally the packet will contain a list of business incentive programs provided by California Department of Technology, Trade and Commerce Staff has been advised by Trade, Technology and Commerce several initiatives to assist businesses, particularly travel - related business, are under consideration However, the official staff contacted was unable to elaborate on the proposals at this time As these programs become available, staff will alert Council and the entire local business community Work with Team One Advertising to develop a focused marketing campaign Alternating advertisements to focus on local travel industry with remaining ads directed toward the balance of the business community D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE E. CONSENT AGENDA All Items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 4 Approved Warrant Numbers 252151 to 2521549 on Register No 3 in total amount of $1,432,154 56, and Wire Transfers from 10/2712001 through 11/09/2001, In the amount of $295,536 92 and authorized staff to release Ratify Payroll and Employee Benefit check, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 5 Approved City Council meeting minutes of November 7, 2001 6 Approved extension for a period of six (6) months, Amendment No 7 to City Contract No 2737, with Wyle Laboratories, Inc for the provision of program administration services supporting the Residential Sound Insulation (RSI) Program and authorized the Mayor to execute (Fiscal Impact $30,000) 7 Approved Agreement No 2948 between the West Basin Municipal Water District and the City of El Segundo for reclaimed water service to Freedom Park — (estimated reimbursement to the City not to exceed $21,000 00) and authorize the Mayor to execute the agreement on behalf of the City MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO 5 023 8 Approved request by AAA Flag & Banner Company on behalf of the 2002 U S Figure Skating Championships, to Install banners on street light poles on Nash Street, between Mariposa Avenue and Grand Avenue contingent on approval by Southern California Edison Company for use of the street light poles 9 Adopted plans and specifications for the rehabilitation of Sanitary Sewer Pump Station No 5-Project No PW 01 -15 —Approved Capital Improvement Project (estimated construction cost $444,000 00) and authorized staff to advertise the project for receipt of construction bids 10 PULLED BY COUNCIL MEMBER WERNICK — POSSIBLE CONFLICT 11 PULLED BY MAYOR GORDON AND MAYOR PRO TEM JACOBS — POSSIBLE CONFLICT 12 PULLED BY COUNCIL MEMBER WERNICK 13 Adopted Resolution No 4237, Resolution No 4238 and Resolution No 4239 updating the employer's contribution under the Public Employees' Medical and Hospital Care Act (Fiscal Impact: $154,800) 14 PULLED BY MAYOR GORDON — POSSIBLE CONFLICT MOVED by Council Member Wernick, SECONDED by Council Member Gaines to approve Consent items 4, 5, 6, 7, 8, 9 and 13 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 10 Amendment No 3 to a professional service contract with Christopher A Joseph and Associates (CAJA) for additional environmental services to prepare an Environmental Impact Report (EIR) for the proposed El Segundo Corporate Campus protect on the 46 -acre former Rockwell International property bounded by Mariposa Avenue, Nash Street, Atwood Way, and Douglas Street The amount to be paid to the Consultant under this amendment would not exceed $44,595 The total cost of the revised contract would not exceed $249,263 The applicant of the project Is responsible for the full amount MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Amendment No 3 to the Professional Services Contract No 2854 with Christopher A Joseph and Associates (CAJA) for additional environmental services to prepare an Environmental Impact Report (EIR) for the proposed El Segundo Corporate Campus project on the 46 -acre former Rockwell International property bounded by Mariposa Avenue, Nash Street, Atwood Way, and Douglas Street The amount to be paid to the Consultant under this amendment would not exceed $44,595 The total cost of the revised contract would not exceed $249,263 The applicant of the project is responsible for the full amount MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK NOT PARTICIPATING DUE TO A POSSIBLE CONFLICT MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO 6 024 11 Proposition A transit funding for expansion of the Downtown El Segundo Lunchtime Shuttle Program to Include an Imperial Avenue route MOVED by Council Member McDowell, SECONDED by Council Member Gaines to Approve the use of Prop A funding in an amount not to exceed $65,000 for FY 01 -02 for the expansion of the Lunchtime Shuttle to include an Imperial Avenue route and two shopping shuttles MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0. MAYOR GORDON AND MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POSSIBLE CONFLICT 12. Adopt Ordinance No 1342 and Ordinance No 1343 amending Title 7 Chapter 5 of the El Segundo Municipal Code in its entirety regarding nighttime and daytime Curfew regulations MOVED by Council Member Wernick, SECONDED by Council Member McDowell to adopt Ordinance No 1342 and Ordinance No 1343 amending Title 7 Chapter 5 of the El Segundo Municipal Code in its entirety regarding nighttime and daytime Curfew regulations MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 14, Award of design contract to Frank Glynn Architect, A I A. for the Design to Camp Eucalyptus located at 645 California Street — Approved Capital Improvement Project (Fiscal Impact = $26,000 00) MOVED by Council Member Gaines, SECONDED by Council Member McDowell to award design Contract No 2944 to Frank Glynn Architect, A I A for the Design to Camp Eucalyptus located at 645 California Street — Approved Capital Improvement Project (Fiscal Impact = $26,000 00) and authorized the City Manager to execute the contract on behalf of the City MOTION PASSED BY UNANIMOUS VOICE VOTE. 410. MAYOR GORDON NOT PARTICIPATING DUE TO A POSSIBLE CONFLICT NEW BUSINESS — 15 An amendment to the El Segundo Municipal Code to allow outdoor consumption and possession of alcohol within the boundaries of the Downtown Specific Plan MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT Jim Hansen, Director of Community, Economic and Development Services gave a report MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO 7 0 2 5 Mark Hensley, City Attorney read by title only ORDINANCE NO 1344 AN ORDINANCE RENUMBERING AND AMENDING SECTION 7 -9 -3 OF THE EL SEGUNDO MUNICIPAL CODE REGARDING CONSUMPTION AND POSSESSION OFALCOHOL Council Member Gaines Introduced the ordinance 16 A resolution of the City Council of the City of EI Segundo amending Resolution No 4162 to provide for street sweeping on Grand Avenue (between Eucalyptus Drive and Concord Street) and on Richmond Street (between Grand Avenue and Holly Avenue), as well as to allow parking on the east side of Concord Street (between El Segundo Boulevard and Grand Avenue) (No fiscal impact) Council directed staff to meet with all concerned and see if a better solution could be achieved To re- agendize for future Council meeting F. REPORTS — CITY MANAGER - NONE G. REPORTS — CITY ATTORNEY — Reported on State of California (El Segundo Public Library) v Robert Costa, Ronald Thornburg, A K Smiley Public Library (City of Redlands) et al, Case No 324349 H. REPORTS — CITY CLERK - NONE I. REPORTS — CITY TREASURER - NONE J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell - Noted office hours in the park on December 1, 2001 at 10 00 am Council Member Gaines - NONE Council Member Wernick - Spoke on Airport Committee meeting Mayor Pro Tern Jacobs - Spoke regarding mosquito problems, air travel and CASE Mayor Gordon - Spoke on LAX Master Plan hearings and Pacific Theater security Thanked Mattel for toy loan program at the Library MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO B 026 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Liz Garnholz, resident, spoke regarding agreements with Cassidy & Associates, MWW Group and Urban Dimensions Spoke regarding alcohol consumption within the boundaries of the Downtown Specific Plan CLOSED SESSION - NONE ADJOURNMENT at 8 50 p m Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2001 PAGE NO 9 027 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Request for the City Council to approve the purchase of four (4) hand -held Pro Laser III Speed Guns manufactured by Kustom Signals, Inc Funds for the purchase have been made available through the California Law Enforcement Equipment Program (CLEEP) High Technology Grant Cost of the equipment not to exceed $14,901 94 RECOMMENDED COUNCIL ACTION- Approve the purchase of new hand -held Laser Speed Enforcement Guns with Kustom Signals, Inc BACKGROUND & DISCUSSION: Current hand -held Laser Speed Guns are approximately eight (8) years old and advances in technology and improved electronics and ergonomics allow operators to track and obtain speed measurements with greater accuracy Traffic Division personnel would utilize this equipment and the existing speed guns could then be utilized by patrol personnel This department and many others have used Kustom Signal products for years and they have been proven durable and reliable Traffic Division personnel evaluated other similar products and found the Kustom Signal product to be superior It is requested that the equipment be purchased on a single source vendor basis Statistics from CY 2000 indicate that 14% of the collisions in El Segundo have a primary collision factor of unsafe speed ATTACHED SUPPORTING DOCUMENTS: Staff Report FISCAL IMPACT: Operating Budget, $19,00000 Amount Requested: $14,901 94 Account Number: 001 -400- 3101 -8104 Project Phase. N/A Appropriation Required: Yes (Funding from CLEEP High Technology Grant) ORIGINATED DATE: November AJackWa. oi Pohce REVIEWED BY M4 i nager L �� City of El Segundo Inter - Departmental Correspondence October 22, 2001 To: Jack Wayt, Chief of Police (Throu h a els) From: Michael Gill, Motor Officer #409 Subject: Purchase Laser Vehicle Speed Measure ent System Proposal The acquisition of four Laser Speed Guns to be used for enforcing the number one cause of traffic collisions (statewide) 22350 VC (Unsafe Speed) The total cost of this equipment is $14,90194 and will be purchased with funds obtained through the California Law Enforcement Equipment Program (CLEEP) High Technology Grant as per the 2001 -02 budget Background Our current laser system is 8 years old and with the advances in technology there are improved electronics that can track and obtain speed measurements with greater accuracy With the purchase of this new equipment, patrol would be able to utilize the existing laser equipment to enforce speed violations Statistics from 2000 indicate that 14% of this city's accidents have a primary collision factor of 22350 VC (Unsafe Speed) Recommendations It is requested that four Kustom Signals Prolaser III units be purchased on a single source vendor basis for the following reasons • Proven reliability experience, by this department, over eight years of use of Kustom Lasers • Kustom unit is compact and battery operated, thus eliminating added drain on motorcycle battery • Kustom unit is waterproof and incorporates a special inclement weather mode that minimizes the range - limiting effects of poor weather conditions • Kustom unit uses one set of common objective lenses for both the transmitted and received laser pulse, eliminates the possibility of misalignment • Kustom unit incorporates a heads up display and continuously updated speed display to insure proper tracking history • Kustom unit displays either speed or range to the target • Kustom unit is contained in a cast aluminum housing for durability • Kustom unit can discriminate between approaching and receding vehicles • Positive feedback from other agencies that use it There are other Laser Speed Detection systems in the market, however, our motor officers unanimously choose the Kustom Laser III primarily due to its reliability, effectiveness, and product evaluation at a trade show (Cops West) 02 Conclusion It is therefore requested that four Kustom Prol-aser III's be purchased to increase the department's ability to enforce traffic laws and reduce the number of accidents within our city Cost Item Quantity Product Description Unit Price Sub -Total 1 4 Prolaser III with battery and 3,495 00 $13,98000 charger and cord, one year warranty 2 4 Shipping & Handling 1500 $6000 3 4 Prolaser III carrying case 8500 $34000 4 4 Extra Prolaser III battery 10000 $40000 modules Tax $121 94 Total $14,90194 Attach, Invoice l y�� 030 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Request the City Council approve the purchase of 85 Glock, Model 21, 45 caliber pistols These pistols will replace our current Glock, Model 21 pistols Total cost of the replacement program is $10,053 75, funded through the asset forfeiture account A Capital Equipment Request was approved for their replacement this fiscal year RECOMMENDED COUNCIL ACTION: Approve the purchase of the 85 Glock, Model 21, 45 caliber, semi - automatic pistols with night sights BACKGROUND & DISCUSSION: The Police Department has been using Glock Model 21, 45 caliber, semi- automatic pistols as our issued duty sidearm since May 1992 These pistols have proven their overall reliability, accuracy and quality of workmanship The Department Range Master recommend the service upgrade of the pistols due to minor mechanical failures associated with age and use of semi- automatic pistols The Glock Corporation is offering an upgrade trade -in program for our department There are substantial costs savings associated with their proposal New Glock Model 21, semi- automatic, pistols from Glock cost approximately $500 apiece, total estimated cost to buy 85 pistols is $42,500 Using the trade -in program, we will receive 85 Glock Model 21 semi- automatic pistols, with night sights, in exchange for our current pistol inventory plus an approximate $100 per gun upgrade cost The Glock Inc quote is $9,309 00 plus $744 75 sales tax for a total of $10,053 75 ATTACHED SUPPORTING DOCUMENTS: Staff R FISCAL and included attachments Operating Budget. $11,700 Amount Requested: $10,05375 Account Number, 109 -400- 3105- 8104(06)IAsset Forfeiture Project Phase: N/A Appropriation Required: N/A 7 vmi 1 DAIt: IVOVemDer L/, LVUI J O Wei t, ief of Police REVIEWED BY. DATE: 1 a nn, City Manager 5d;._� 1 City of El Segundo Inter - Departmental Correspondence November 14, 2001 To: J O Wayt, Chief of Police From: Captain M K Tavera - Subject: Replacement of Department Issued Sidearms PROPOSAL Replace our current inventory of 85 Glock, Model 21, 45 caliber pistols with the new upgraded version Total cost of the replacement program is $10,053 75, funded through the asset forfeiture account A Capital Equipment Request was approved for their replacement this fiscal year The Police Department has been using Glock Model 21, 45 caliber, semi - automatic pistols as our issued duty sidearm since May 1992 These pistols have proven their overall reliability, accuracy and quality of workmanship Russ Pelts, the Department Range Master, recommended a service upgrade of the pistols due to minor mechanical failures associated with age and use of semi - automatic pistols The new Glock Model 21 pistols incorporate upgraded features that allow the attachment of lighting devices Our current Glock pistols employ night sights that have a factory 10 -year life warranty The night sights will need replacing next year The cost of replacing the nights sights is approximately $90 per pistol, total cost of $7,650 The Glock Corporation is offering an upgrade trade -in program for our department There are substantial costs savings associated with their proposal New Glock Model 21, semi - automatic, pistols from Glock cost approximately $500 apiece, total estimated cost to buy 85 pistols is $42,500 Using the trade -in program, we will receive 85 Glock Model 21 semi - automatic pistols with night sights, in exchange for our current pistol inventory plus an approximate $100 per gun upgrade cost Total cost with tax, $10,053 75 RECOMMENDATION It is recommended that we purchase 85 new Glock Model 21, 45 caliber, semi - automatic pistols utilizing the Glock trade -in program As previously mentioned, the new versions of these firearms are designed for quick attaching light devices A capital equipment request was approved for the purchase of these tactical lights this fiscal year The tactical lights will greatly enhance officer safety during low light, strategic situations The Glock Corporation is sole vendor for their product and we will be utilizing an authorized salesperson to conduct the transaction See attached memo, invoice and capital equipment request GJ� n U • • CITY OF EL SEGUNDO CAPITAL OUTLAY REQUEST - OBJECT CODE 81ax FISCAL YEAR OCT 1, 2001 - SEPTEMBER 30, 2002 Department Police Item Requested Quantity Unit Price Proposed Make Description and Specifications Source of quoted price Date of quotation Purpose of Equipment Equipment to be Used by Division 3105 -8104 (06) /Asset Forfeiture Replacement of Department Glock Model 21 pistols M. Glock, Inc Glock Model 21, 45 caliber pistols, FG & R, with Tnpcon Night sights and three LE, High Capacity Magazines per pistol Equipment Costs $ Other Costs Installation/Transportation Allowance for inflation Sales Tax 895 Total Cost $ James Shortill -Law Enforcement Director for Glock Inc May 22, 2001 Issued department sidearm for all swam officers For use in everyday assignments Department sworn personnel Justification of need Our current Glock sidearms are over 9 years old New improvements have been made in weapon design that allow for light devices to be easily attached to the pistol The pistols' night sights have a ten -year life warranty and are near replacement Glock Inc will trade in our current pistols for 85 new pistols at a cost of $9,309 00 Quotation and memo from Rangemaster available if necessary Purchasing Agent Review _ /8_ o / 033 r 1' City of El Segundo INTER- DEPARTMENTAL CORRESPONDENCE March 22, 2001 To: Tim Gnmmond, Chief of Police (through channels) From: Russ Pelts, Rangemaster Subject: Giock, Model #21 Service Pistol — Up Grade _'.The"atove mentioned Giock Service Pistols were ordered on May 22, 1992, and received shortly thereafter. It has been nine (9) years that these pistols have been in service. During this period, we have had to replace numerous firing pin springs due to misfires as a result of primers not being struck hard enough to detonate. Granted this has been the result of non -toxic primers being faulty in many cases, but not all. Rebound spring/guides have also needed replacing in several pistols, along with some firing pins, slide stop levers and trigger bars. • It is generally accepted among firearm instructors and range personnel that service pistols should be replaced every eight to ten years. This is especiiihq true with semi - automatics due to the stress placed on them. It is my recommendation that our present inventory of Glock, Model 21, 45 cal pistols be replaced with the new upgraded model 21. �J 034 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION Request to purchase WSA Advantage' gas masks and gas mask carriers from Aardvark Tactical Inc to replace the current gas masks for an amount not to exceed $12,069 00 budgeted from the General Fund RECOMMENDED COUNCIL ACTION: Approve the purchase of the gas masks from Aardvark Tactical Inc BACKGROUND & DISCUSSION: The current Police Department gas masks are in excess of 10 years old These masks are issued to all sworn personnel for protection against CN, CS, and OC gas These are all chemical agents which are used for crowd dispersion, and riot control The masks are also used by the department SWAT team to handle tactical situations such as barricaded suspects The current masks are experiencing seal failure and excessive fogging, rendering them unsuitable for deployment ATTACHED SUPPORTING DOCUMENTS: Staff report Capital Outlay Request for fiscal year 2001 -2002 FISCAL IMPACT: Operating Budget $12,06900 Amount Requested. $10,94437 Account Number: 001400- 3101 -8104 Project Phase- N/A Appropriation Required- _Yes x No ORIGINATED: DATE: NovernDer Chief of Police ae *nn7 035 ell ff a/ Arl se tt _ INTER- DEPARTMENTAL CORRESPONDENCE November 19, 2001 To Jack Wayt, Chief of Police From Carlos Mendoza, Administrative Sergeant Subject Approval to purchase new gas masks and carriers PROPOSAL It is requested that the City Council approve the purchase of new "MSA Advantage" gas masks and gas mask carriers from Aardvark Tactical Inc for an amount not to exceed $12,069 00 budgeted from the General Fund BACKGROUND The Police Department currently deploys "Scott' gas masks, which are in excess of 10 years old Due to the age of these gas masks, they are inadequate and no longer function correctly, therefore need replacement These masks are issued to all sworn personnel to be used in protection against chemical agents such as CN, CS, and OC gas These chemical agents are used for crowd dispersion, and riot control The masks are also used by the department SWAT team to handle tactical situations A common problem experienced by officers using these masks is failure to properly seat on an officers face, causing exposure to personnel in a chemical environment Officers have also experienced "fogging" in these masks, a condition which prevents the officer from seeing The "MSA Advantage" gas mask is based on state -of- the -art military technology It features a soft rubber facepiece which provides comfort and proper sealing that ensures protection It has a rubber nosecup designed to increase comfort and eliminate fogging In addition, it has a flexible urethane wewport lens which collapses to allow for proper weapon shouldering and an extra -wide lens provides complete peripheral vision The mask was tested and evaluated by department personnel who agreed that the "MSA Advantage" gas mask, based on features and cost, was the best Three quotes were obtained from three vendors Aardvark Tactical Inc, is the lowest bidder with an amount of $10,944 37 The other two bids are as follows Tactical & Survival Specialties Inc - $17,754 and Botach Tactical - $12,069 00 El Segundo Police Department Police Officers are expected to handle chemical agents during crowd controlling deployments and tactical situations, thus they need reliable safe equipment for protection The current equipment does not currently meet those standards, therefore, it is recommended that the City Council approve the purchase of these gas masks and mask carriers from the lowest bidder, Aardvark Tactical Inc T)IG CITY OF EL SEGUNDO CAPITAL OUTLAY REQUEST — OBJECT CODE 81xx FISCAL YEAR OCT 1, 2001 — SEPTEMBER 30, 2002 • Department Police Item Requested Quantity 'Unit Price Proposed Make Description and Specifications Source of quoted price. Date of quotation Purpose of Equipment Division, 3101 - 8104(03) /General Fund Tactical Gas Mask 75 $149.00 MSA Advantage 1000 Gas Mask Flexible face piece, molded nose cup and six point adjustable head harness For CN, CS and OC chemical Equipment Costs $ 11,175.00 Other Costs. Installation/Transportation Allowance for inflation- Sales Tax- Total Cost $ 12.069.00 " Botach Tactical, 3423 W 43d Place, Los Angeles 323 - 294 -5555 May 22, 2001 Used for crowd and not control Filters chemical agents used in tactical situations Equipment to be Used by All department personnel Justification of need Our current chemical protective gas masks are inadequate and no longer functional They are in excessive of 10 years old and new replacements are needed Officers are expected to handle chemical agents during crowd controlling deployments and need reliable safe equipment for protection These masks are state of the art and will provide complete chemical agent protection Purchasing Agent Review & -I 8-D ( 037 EL SEGUNDO CITY COUNCIL MEETING DATE. December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA Authorization for one member of the LAX Master Plan Advisory Commission and one member of the Aviation Safety and Noise Abatement Committee ( ASNAC) to attend the 2002 University of California Airport Noise and Air Quality Symposium (Fiscal Impact - $3,000) RECOMMENDED COUNCIL ACTION Authorize attendance of 2002 Airport Noise and Air Quality Symposium by one member of LAXMAC and one member of ASNAC BACKGROUND & DISCUSSION The 2002 University of California Institute of Transportation Studies Airport Noise and Air Quality Symposium will take place in San Diego, CA from February 24 through March 1, 2002 In years past, members of City Council, LAXMAC and ASNAC have attended the symposium and found it to be relevant to issues currently facing the City of El Segundo This year, Councilmember Gaines is scheduled to participate as a panel member in a session entitled "Communities Speak Out " The 2001/2002 City budget includes funding for attendance at this conference ATTACHED SUPPORTING DOCUMENTS, Conference brochure for 2002 Airport Noise and Air Quality Symposium FISCAL IMPACT: $3,000 Operating Budget: $6,500 Amount Requested. $3,000 Account Number: 001 -400- 2901 -6402 Project Phase: NIA Appropriation Required: _Yes X No M 7 0 ip ii ,mss -- IN ~ant+ " A naisS9M _ It _ " ~ aid Environments qT ECOS10Tn1G GLO "_ -btuary h 1 x4 YMarc' zoo - 0 SUNDAY , F E B R U A R Y J Ireo-Jy�wasntiWw� I� 1 100-500 Noise lol- Pre-symposium Tutorial An overview of selected Airport Noise topics for those new to the subject or who would benefit from an overview of the key areas involved in airport noise. The four part tutorial will cover briefly how sound is produced and measured, its effect on humans, how we regulate noise and what economic issues are raised 100-150 NOISE METRICS — Vince Mestre, Mestre &Associates -- John Leyerle, John Wayne Airport z oo - 2 5o EFFECTS OF NOISE — Ted Baldwin, Hams, Harris, Miller &Hanson, Inc 300-350 NOISE REGULATION — Steve Pflaum, McDermott, Will & Emery 400-450 ECONOMICS OF NOISE — David Gillen, UC Berkeley z"i 100-500 Noise 102 - A New Pre - Symposium Tutorial This new tutonal will cover in more depth particular subjects touched upon in the ioi course 100-150 AIR TRAFFIC CONTROL MEASURES — John -Paul Clarke, MI T 2.00-250 THE NEPA PROCESS - Tom ILchichi, Beveridge & Diamond 300-3-50 AIRLINE OPERATIONAL DECISIONS• PASSENGERS ^- John Heimlich, ATA 400-45o AIRLINE OPERATIONAL DECISIONS• CARGO — Frank Lerose, Federal Express e 00 - a oo Welcoming Reception & Early -Bird Registration Bay Yew Room 040 Soo REGISTRATION AND HOSTED BREAKFAST BUFFET Pacific Foyer /Island Room 900-915 WELCOME & INTRODUCTIONS 975-1000 KEYNOTE ADDRESS ^• Norman Mmeta, U S Secretary for Transportation (INVITED) 'Demand Issues and Capacity Constraints" io oo - io 3o BREAK MONDAY, FEBRUARY Z • Auv% Environmental Streamlining and Airport Development: A Changing Landscape In Changing Times Moderator ^- Peter Kirsch, Akin, Gump, Strauss, Hauer & Feld, L I P Session Presenters will each give a short position statement then the moderator will open the floor for discussion of pre -set questions 1030-1045 THE IMBALANCE IN DEMAND AND CAPACITY — Richard March,, ACI -NA 10 45 - 11.00 CAPACITY LEGISLATION — Speaker TBA 1100-1115 AIRPORT GROWTH ISSUES — Carl Burleson, FAA 1115-1130 THE ENVIRONMENTAL PROCESS — Speaker TBA, EPA 1130 - iz oo DISCUSSION /DEBATE 1200-1245 LUNCH 1245-130 HOSTED LUNCHEON SPEAKER — Speaker TBA i 00 041 Ir Aft TUESDAY , FEBRUARY 26 Elw 8 00 - 9 0o HOSTED BREAKFAST BUFFET Pacific Foyer /Island Room Operational Noise Abatement Efforts Moderator — John Leyerle, John Wayne Orange County Airport 9-00-930 THE NATIONAL AIRSPACE REDESIGN — Bill Marx, FAA 9 30 -10 0o THE PILOT'S PERSPECTIVE ON FLYING THE LINE — Airline Speaker TEA 10.00 -10 3o BREAK 10 30 - ILoo THE COST OF NOISE TO COMMUNITIES FROM FLIGHT TRACK CHANGES — Speaker TEA ILOO - IL3o EFFORTS TO PHASEOUT STAGE s AIRCRAFT AT GA AIRPORTS Robert Ohslagers, Director, Centennial Airport u 30 - u.00 DISCUSSION ft AA11" The Implementation of Advanced Technologies Moderator. — Jake Yu, Goodrich Corporation L30 - z oo CONTINUING WORK ON AIRCRAFT NOISE REDUCTION — Ira Rushwald, Boeing 2-00-2..30 SUMMARY OF DECEMBER ICCAIA WORKSHOP IN RIO DE JANEIRO — Alain Joselzon, Airbus and ICCAIA 230-3-00 THE BUSINESS JET AIRCRAFT REVOLUTION — James Fellows, Author "Free Flight" 3:00 -3.30 BREAK 3 30 - 4:00 AIRLINE FLEET MANAGEMENT AND NAVIGATIONAL TECHNOLOGY ADOPTION — Don Barber, FedeW Express 4.00 - 445 THE IMPLICATIONS OF CHAPTER 4 — A PANEL DISCUSSION WITH — FAA — Speaker TEA — Airline Industry - Speaker TBA — Engine Manufacturers - Dave J Sheppard, Pratt & Whitney 4.45-5-.00 DISCUSSION 1200-L30 HOSTED LUNCH DISCUSSION "Voluntary Restraint Compliance" I DINNER ON YOUR OWN l'42 U'° ^*IESDAY FEBRUARY I 8 00 - 9.0o HOSTED BREAKFAST BUFFET Pacific Foyer/ Island Room Airport Community Relations Moderator Arlene Mulder, Mayor, Arlington Heights, Illinois & Chair, O'Hare None Comparability Commission 900-9-30 SAN FRANCISCO'S REAL-TIME TRACKING ONLINE — Jon Long, SFO 930-1000 CHANGING PUBLIC EXPECTATIONS ^- Susan L Staples, Ph.D , Practicing Psychologu4 Stone Ridge, NY. 10-00 - to 3o BREAK 10 30 -11:30 COMMUNITIES SPEAR OUT — A PANEL — John Gaines, Councilman, El Segundo — Speaker TBA — Speaker TBA 1L30 -12 00 DISCUSSION ti oo - L15 LUNCH ON YOUR OWN 27 C 4 3 i- _._- _- _ _ --- .= C = � = r =_ �� a / I i � :s: I ___ �� . �. 5�� "V.. Nx4 1.....�L _ � . �R � i.i � • i....: i; �� i�., i .. .... i �. , __ �s- ��_��3 _ _ Lr Ah 730-830 REGISTRATION AND HOSTED BREAKFAST BUFFET Pacific Foyer /Island Room 8:30 - 8.45 WELCOME & INTRODUCTIONS 8:45 - 9 30 KEYNOTE ADDRESS — Christine Whitman, EPA (INVITED) From Global Regulations to Local Compliance The Current Status of Nanonal and International Initiatives Moderator -- Carl Burleson, FAA 930 -1000 OVERVIEW -- Carl Burleson, FAA 10:00 -10 3o BREAK (questions will be collected from the attendees for the panel discussion following the break) io 3o - iz:oo PANEL — Steve Seidel, EPA — Scott Belcher,ATA — Sonia Hamel, Massport — Jake Schmidt, Center for Clean Air Policy 12.00 - L30 HOSTED LUNCH AND DEBATE ON HEALTH EFFECTS — Moderated by Mike Kenney, DRS THURSDAY , ;z8 SVVAV*s60" k Trade -Offs & Priorities — A Panel Discussion Moderator Jun Crites, Dallas Forth Worth Internationa /Airport r30 - 3.00 PANELISTS Regulator Gary Honcoop, California Air Resources Board — Airlines John Marshal, Delta Airlines — Manufacturer• Howard Aylesworth, Aerospace Industries Association — Community Arlene Mulder, Mayor, Arlington Heights 300-3-30 BREAK State of the Art Strategies Moderator. Don Camparoh, CHsM Hill 310-4-00 HEALTH RISK ASSESSMENT STRATEGIES Pamela Vanderbilt, CHzM Hill 4-00-430 EVOLUTION OF AIRPORT STRATEGIES Mike Gage, Calstart /Weststart 4-30-5-00 CURRENT REGULATORY ISSUES ^� Marlin Gottschalk, Director, Georgia Department of Natural Resources 045 7-30-830 HOSTED BREAKFAST BUFFET Pacific Foyer /Island Room Technology Updates Moderator — Dom Sepulveda, Pratt & Wkitney 8 30 - 9:00 AIR TRAFFIC MANAGEMENT — Volpe, Speaker TBA 900-930 TILL & UEET — Carhenne Peddie, NASA Glenn 930-10-00 WORKING GROUP 3 OR 4 — Speaker TEA Io 00 - 10 30 BREAK FRIDAY, MARCH 1 Funding & Implementing Mitigation Strategies Moderator — Dave Smnefield, Environmental Protection Agency 10 30 -1LOO THE FAA GRANTS PROGRAM — Jake Plante, FAA Office of Airport Planning ILOO - IL3o THE PORT OF SEATTLE SIP — Maggie Corbin, Port of Seattle 1130-1200 MARKET -EASED STRATEGIES — ARE THEY WORKING? — Heather Miller, Airline Industry Association 12-00-130 HOSTED LUNCHEON TALK "Environmental Impact Strategies and Energy Consumption" — Roger Johnson, Deputy Director, LAX 1.30-300 WHERE DO WE GO FROM HERE? A PANEL DISCUSSION Moderator. — Geoff Gosling, UC Berkeley Presenters: — Scott Belcher, Air Transport Association — Jake Schmidt, Center for CleariAtr Policy — Bonnie Wilson, Airports Council - NA 046 EL SEGUNDO CITY COUNCIL MEETING DATE December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Award contract to Multlqulp, Inc , for the purchase of two (2) portable generators (contract amount $45,464 11) RECOMMENDED COUNCIL ACTION Award contract and authorize staff to Issue a purchase order to Multlqulp, Inc , In the amount of $45,464 11 BACKGROUND $ DISCUSSION, On October 16, 2001, the City Council adopted specifications for purchase of two (2) portable industrial generators for providing temporary power to sewer pump stations On November 20, 2001, the City Clerk received and opened the following bids Multlqulp, Inc $45,46411 Power System $48,60000 Cummins Cal Pacific $54,91000 (plus sales tax) Breezer Equipment $67,70400 Staff recommends the award of contract to Multlqulp, Inc ATTACHED SUPPORTING DOCUMENTS- None FISCAL IMPACT; Operating Budget $79,90000 Amount Requested $45,46411 Account Number 301 - 400 - 4301 -8104 Project Phase Award of contract Appropriation Required No ORIGINATED BY DATE November 26, 2001 Andres Santamana, Director of Public Works REVIEWED BY DATE. Mary Str City Manager N VCOUNCIL 12V1)ECEMBER 0403 (Monday 1126/01 I 1 00 AM) 8 047 EL SEGUNDO CITY COUNCIL MEETING DATE December 18, 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION, Award of design contract to Purkiss- Rose -Rsi for the design of the Josh Gardner Skateboard Park located at 405 Grand Avenue - Approved Capital Improvement Program (Fiscal Impact = $36,00000) RECOMMENDED COUNCIL ACTION Award contract to Purklss- Rose -Rsi and authorize the City Manager to execute the contract on behalf of the City BACKGROUND & DISCUSSION On September 4, 2001, the City Council authorized staff to solicit proposals from qualified consultants to provide design and construction support services for the design of the Josh Gardner Skateboard Park located at the Teen Center at 405 Grand Avenue (Background & Discussion continues on the next page....) ATTACHED SUPPORTING DOCUMENTS 1 Exhibits "A" and "B" 2 Location map FISCAL IMPACT Capital Improvement Program $205,00000 Amount Requested $ 36,000 00 Account Number 001 - 400 - 8202 -8984 Project Phase Design Appropriation Required. No ORIGINATED BY DATE. November 26, 2001 � A !'e4 Andres Santamana, Director of Public Works REVIEWED BY. Mary tre n City Manager N VCOUNCIL 12VDECEMEER 06 02 (M..d, 11126/01 116 T8 BACKGROUND & DISCUSSION (continued) On September 4, 2001, the City Council authorized staff to obtain proposals from qualified consultants On November 5, 2001, one (1) proposal was received out of a total of seven (7) requests that were mailed out Three (3) firms appeared at the pre - proposal meeting Other firms contacted indicated that this project scope of work was too small A selection committee consisting of staff from the Public Works and Recreation and Parks Departments reviewed the proposal The committee also checked the referenced provided Purkiss- Rose -Rsi is a well established firm with a variety of skateboard park design experience It is recommended that a design contract be awarded to Purkiss- Rose -Rsi at a fee of $36,00000 N VCOUNCIL 12VDECEMBER 04 02 (Monday 1 1/25/01 1100 AM) 049 EXHIBIT "A" REVISED SCOPE OF SERVICES We have revised our scope, based on our successful completion of similar projects, somewhat deviates from the Request for Proposal. It is our understanding that the skate park will be 9,000 to 11,000 square feet in size and will be a combination of poured in place concrete and prefabricated skate equipment. We have included the public input process with the local skaters in our scope. PHASE I - PROJECT START Task 1 - Project Definition All parties must agree on the project approach, scope, task, budget, objectives and schedule of service. We will meet with staff to review all key issues. Task 2 - Data Collection We will collect available data regarding the site, any existing drawings, infrastructure, utility easements, and other information regarding existing conditions. We will also review all project requirements for plan check and approvals. Task 3 - Base Map We will schedule a topography survey (optional) for the area including the existing basketball area, parking lot, teen center, boy scout lot and edges of the scout hut. The topo will go from the street to top of slope and will include all of the area between the two activity buildings. If a geotechnical report is not available, we can schedule that work (optional). Task 4 - User Group Input Workshop The Design Team will facilitate an input workshop with the skaters' advisory committee and other interested individuals. Trends in public Skate Park design, cost, liability issues, development, scope of service, design process and timeline will be explained. At this time, the site analysis will be presented. The Design Team will lead the participants through an input session to develop a vocabulary of design and layout ideas. Existing examples of skate parks will be displayed to help visualize the elements of the park Any design ideas prepared by the community will be reviewed. We will conduct a design charette with the skaters. (Workshop #1) Task 5 - Design Concepts Based on the information obtained at the first workshop, the Design Team will explore functional relationships of the concepts by looking at such components as existing site conditions, points of entry, security, relocation of the basketball court, grade changes, safety zones, grading concepts, circulation of pedestrians and traffic, etc. The design team will develop alternative design concepts for each site Construction components, drainage devices, materials, parking lot redesign and site amenities will be presented to the City for review and approval. 050 REVISED SCOPE OF SERVICES Task 6 - Construction Cost Estimate A complete cost analysis will be developed for each alternative. Task 7 - Layout Critique/Workshop At a second workshop, the Design Team will present layout alternatives with support sketches to help visualize the proposed improvements Using a "Hands -On" format, each element will be reviewed and approved, (Workshop #2) Construction costs will be reviewed at ibis time. Task 8 - Master Plan The Design Team will prepare an Overall Master Plan of the layout and design elements that reflects the consensus of information received at the workshops and meetings for approval. The Plans will be rendered for presentation. Task 9 - Environmental Requirements (Optional Services) Please refer to the following Environmental Requirements Section. Task 10 - Presentations We will participate in presentations of the Master Plan to the City Council and at a Commission meeting. (2 Mmtmgs). PHASE III - FINAL DESIGN Once the Master Plan has been approved, the team will develop construction documents, cost estimates and specifications for plan check approval, issuing permits, bidding and implementation of the Skate Park We will schedule a geotechnical study at this time if one is not available. Task 1 - Construction Drawings The construction documents will include the following. • Demolition Plan • Drainage/Grading Plan • Site Improvement Plan (entries, basketball court, fences and gates, etc.) • Skate Park Layout Plan (including selection of pre - manufactured skate equipment) • Construction Details • Site Amenity Plan (benches, drinking fountains, etc.) • Details and Specifications Optional Services • Structural Calculations and Specifications • Electrical Plans and Specifications • Civil Engineering Plans and Specifications 051 REVISED SCOPE OF SERVICES Task 2 - Final Cost Estimates Detailed construction cost estimates will be provided. Task 3 - Submittals Submit plans for plan check and address all comments. Task 4 - Negative Declaration ( Optional Service) fr Please refer to the following Environmental Requirements Section. PHASE 1V - BIDDING PHASE AND CONSTRUCTION PHASE The design team will be available during the bid process to assist, review, clarify and comment and make recommendations on the bids. We will answer any questions that could affect bid results. We will review and approve the contractor's submittals including material submittals, shop drawings, and change orders; review the contractor's pay requests, clarifications to plans and specifications; provide site visits and report on the construction progress. We will attend a preconstruction meeting with the awarded contractor and the City. We will meet at the job site and review the installation. We will participate in the preliminary (punch list) and final inspections. Inspections will be conducted by the public service agency inspectors representing the City. ITEMS TO BE SUPPLIED BY THE CITY • Easements, Rights -of -Way, Utilities, etc. • Any As -built Drawings • Geotechnical Report ENVIRONMENTAL REQUIREMENTS — Goals and Objectives Park planning is an iterative process involving scientific pursuit and community input. Through that process, a "conceptual plan" is developed. That plan may become subject to the disclosure provisions of CEQA and Guidelines. The primary goals of the "CEQA process" are to: (1) demonstrate strict compliance with the City's analytical and disclosure obligations, creating a legally defensible record upon which the City Council can take action with regards to the park improvement project; (2) provide the public and the project's decision makers with sufficient information to make an informed decision regarding the proposed project, and (3) utilize the environmental process as a means of informing and involving both the affected citizenry and other responsible agencies in the planning and environmental review processes. CEQA provides public agencies a variety of document types that apply to a variety of different projects, site - specific conditions, and the application of the community's own environmental values. Since the proposed project is neither statutorily nor categorically exempt, the City must prepare a C52 REVISED SCOPE OF SERVICES negative declaration (ND), mitigated negative declaration (MND), or an environmental impact report (EIR) for the proposed project. Should the City deterritine, based on the entire administrative record, that the project will not produce a "significant" environmental effect, it is authorized to prepare a ND or MND. Alternatively, if there is "substantial evidence" that the project will generate a significant effect whose mipacts cannot be substantially mitigated, CEQA directs the agency to prepare an EIR focusing on the issues deemed to be significant. n At the present time, concept plans for Callon Park have not been finalized. The nature of the proposed improvements and the potential impacts that could Wely result therefrom will be determinants as to the nature of the environmental documentation that will be required. Although our experience on similar projects suggests that a MND may, in fact, be the appropriate manner of CEQA documentation, a final determination concerning the use of that document format cannot be made at this time. As a result, in the preparation of this proposal, our initial focus will be on the preparation of an "Expanded Initial Study" (Initial Study). That document will include various technical analyses (e.g., traffic study, noise and air quality investigations) which will be used as a basis for determining whether a MND can be prepared or whether, based on the continued presence of unavoidable environmental consequences, a focused EIR is necessary. Technical Approach Based on the nature of the proposed project, a three -phase environmental compliance program is recommended herein. Under the first phase Ge., conduct preliminary project review), following the completion ofconceptual plans, the EIS will work cooperatively with Purkiss Rose -RSI and the City to determine whether any revisions to the currently proposed project or the project description should be considered for the purpose or impact avoidance. Under the second phase (i.e., prepare Initial Study), EIS will prepare the Initial Study and, through that process, assess the project's potential environmental impacts. Based on the preliminary conclusions presented in the Initial Study, EIS will either prepare a draft MND or, as part of the third phase of this work effort, commence the preparation of an EIR, focusing exclusively on those topical issues which could not be reduced to below a level of significance through further design revisions or through the application of mitigation measures. One of the key roles of the consultant will be to assist the City in determining the appropriate manner of CEQA compliance Once determined, the consultant will then prepare and process the appropriate documentation, demonstrating the City's full compliance with CEQA and the State CEQA Guidelines. • Phase One: Conduct Preliminary Project Review. As required under Section 15063 of the Guidelines, an initial study shall be conducted to determine whether the proposed project may have a significant effect on the environment As further indicated therein, the purposes of the initial study include: (1) providing the lead agency with information to use as the basis for C 5 3 REVISED SCOPE OF SERVICES preparing a MND or EIR, (2) enabling an applicant or lead agency to modify a project in order to qualify for a MND before an EIR is prepared; and (3) facilitating environmental review early in the planning process. As a component of this work effort, EIS will review the preliminary plans prepared by Purkiss Rose -RSI and, to the extent appropriate, recommend changes thereto to reduce or avoid potential environmental impacts. If subsequently accepted by the City as part of a revised development plan, those changes would be incorporated into the project description used for the environmental assessment Phase Two: Prepare Expanded Initial Study. The term "expanded initial study" is used herein to differentiate that work product from a typical "initial study " Under most initial studies, the agency merely completes the "Environmental Checklist Form" and provides no or only limited technical support for the categorization of environmental effects therein. Under an expanded initial study approach, a detailed technical response is provided to each inquiry, often accompanied by one or more detailed technical studies which are used to substantiate the agency's preliminary conclusions. Under this project phase, EIS will work in cooperation with Purkiss Rose -RSI and City staff to adequately "scope" the proposed project and to complete an Initial Study addressing the project's potential impacts. Information presented herein will be used by the City to either support the use of a MND or as a means to define and narrow the range of topical issues to be examined in the EIR- Phase Three: Prepare Focused EIR (Optional). This phase would only be undertaken should the Initial Study demonstrate that the project's potential environmental impacts could not be mitigated below a level of significance and only following extensive discussions with City staff Should the Initial Study conclude that all identified impacts can be reduced below a level of significance, the City is not required to commence the preparation of an EIR. As a result, this phase and each of the activities associated therewith should be seen as an optional and presently unbudgeted work effort. Scope of Services for Phase One and Two Since the precise nature of this work program cannot be entirely known at this stage, the following outline may be subject to change based on further discussions with Purkiss Rose -RSI and City staff and technical review of the project and its potential environmental impacts. Task 1.1: Attend Kick -Off Meeting. EIS' Principal (Lewandowski) and Consulting Traffic Engineer (Sasaki) will meet with City staff and representatives of Purkiss Rose -RSI to discuss the proposed project, to identify and discuss individual project components, and to open effective C54 REVISED SCOPE OF SERVICES avenues of communication between all parties The relationship between the design and environmental review process will be discussed in detail. Task 1.2: Prepare Project Description Based on information obtained through discussions with City staff and Purkiss Rose -RSI, EIS will prepare a detailed project description, outlining the physical characteristics of the "project" to be addressed in the CEQA documentation. Since the project description constitutes the basis upon which the resuhiyig environmental analysis is derived and the activity which is the subject to the subsequent deliberations by the City, there cannot exist any ambiguity with'respect to the project under review. Task 2.1: Conduct Technical Studies. In order to present a factual basis for the City's preliminary findings, a number offocused technical studies are recommended At a minimum, the following technical studies are suggested for inclusion as part of the Initial Study: Subtask 2.1.1: Traffic Study The traffic evaluation will require documentation of existing traffic conditions, consideration ofpotential cumulative traffic, analyses ofthe project - related impacts, and assessment of site access, on -site circulation, and parking. One off -site intersection (Via Canon/Cammo Capistrano) and four street segments will be evaluated. Unless recent traffic counts are available from the City, EIS /STS will conduct one -day, weekday counts at those intersections and street segments Based on the nature ofthe proposed improvements and the experience ofthe traffic engineer, project - related trips will be determined and assigned to the local street system. Those trips, in combination with trips associated with other `related protects" and/or a "growth factor" will be added to existing traffic volumes and level of service (LOS) conditions determined both with and without the project. If LOS conditions fall below City standards (i.e., LOS "C "), appropriate street improvements will be identified. In addition, the project design will be evaluated from a traffic engineering perspective. Issues of ingress and egress and the adequacy of any proposed on -site or off-site parking will be examined and, as required, recommendations formulated. Subtask 2.1.2: Acoustical Analysis Noise in the project area is dominated by freeway noise. Since a number of existing houses are located in close proximity to the park site, an acoustical analysis will, however, be performed to assess both short-term (construction) and long -term (operational) noise impacts upon those receptors. Based on information obtained during field studies, all sensitive land uses located in reasonable proximity to the project site will be identified and their distances from the project boundaries determined. The City's General Plan (Noise Element) and Noise Ordinance will be reviewed to identify applicable noise standards. A detailed noise study will be undertaken, focusing both on noise levels at the project boundaries and as experienced by near-site receptors. Mitigation measures will be formulated, as appropriate, to reduce the off -site transmittal of any noise levels in excess of City standards. `55 REVISED SCOPE OF SERVICES Task 2.2: Prepare Screencheck Draft Expanded Initial Study. Utilizing the City's Environmental Checklist Form, EIS will prepare a " Screencheck Draft Expanded Initial Study" (SDIS) that can then be used by the City as the basis for either the preparation of a MND or commencement of an EIR. The SDIS will be prepared in accordance with the format requirements specified by the City. As envisioned, that document will include the following components: (1) introduction; (2) project description; (3) environmental setting; (4) environmental checklist form, (5) technical analysis; (6) determinatiop; (7) mitigation monitoring program; (8) references; and (9) technical appendices. As part of this work effort, EIS will provide the City with formal, written recommendations concerning the further processing of the project pursuant to CEQA requirements. Those recommendations may include EIS' findings that all impacts can be effectively mitigated below a level of significance, cannot be mitigated to a less- than- significant level (thereby predicating the need for an EIR), or fiuther technical review and/or design changes may produce additional information that should be considered prior to any final determination by the City. • Task 2.3: Prepare Draft Expanded Initial Study. Upon receipt of any City comments, EIS will revise that document to incorporate any changes, corrections, or revisions identified by the City and will resubmit a revised SDIS to the City Upon acceptance, the revised SDIS will become the "Draft Initial Study" (DIS) for the project and will become the basis for the City's environmental determination. Task 2.4: Prepare Draft Mitigated Negative Declaration EIS will initiate the following activities after a preliminary determination that no substantial evidence exists indicating that the project, as proposed or as subsequently modified, has the potential to produce a significant effect on the environment. If the entire administrative record supports that conclusion, the City is authorized to undertake the following activities. Alternatively, should the City conclude that the project's impacts cannot be reduced to a less- than - significant level, the City is required to commence the preparation of an EIR. Subtask 2.4.1: Prepare Draft Mitigated Negative Declaration. If the DIS supports a conclusion that the project does not have a significant adverse impact on the environment, the City is authorized to prepare a draft MND for subsequent public circulation. The draft document shall include- (1) a brief description of the project, including its commonly used name; (2) the location of the project; (3) the name of the project proponent; (4) a proposed finding that the project will not have a significant effect on the environment; (5) an attached copy of the DIS documenting the reasons to support the finding; and (6) any mitigation measures that have been included in the project in order to avoid potentially significant effects EIS will prepare a draft MND for review and execution by City staff • Subtask 2.4.2: Distribute Draft Mitigated Negative Declaration. Prior to the project's consideration by the City Council, the City is obligated to provide the pubhc and affected agencies with notification of its intent to adopt a MND. Such notice must be posted with the 056 EXHIBIT "B" REVISED COST PROPOSAL The Scope of Services and Fee Structure are based on our successful completion of similar projects. The project will consist of a 9,000 to 11,000 square foot Skate Park and associated site improvements Phase /cask Parkacc Ros e -RS/ Isbor Allocation Hours Not- to-Exceed Costs Moll ars Project Principal Manager 115 /hr 85/Iv SL Pk Designer 75/hr Cad Drafter 65/hr Clerical (13ar� PR -RSI Sub- Other consultant Direct cow C291 Phase I Preliminary Design Task 1 Project Definition 4 $ 46000 $ 46000 Task 2 Data Collection 4 $ 34000 $ 34000 Task 3 Base Map 4 $ 34000 $ 000 S 000 $ 34000 Task 4 Workshop 41 2 4 4 $ 87000 $ 0.00 $ 000 $ 870.00 Task 5 Conceptual Design 8 8 $ 1,28000 $ 000 $ 000 $ 1,28000 Task 6 Const. Cost Estimate 4 2 $ 41000 $ 000 $ 41000 Task 7 Workshop #2 4 4 $ 640.00 $ 0.00 $ 000 $ 64000 Task 8. Master Plan 24 8 12 $ 3,420.00 $ 3,420.00 Task 9 Environ Requirements $ 000 see below $ 0.00 Task 10 Presentations 4 4 $ 80000 $ 80000 Phase I Totals 10 56 24 12 2 S 8,56000 S 000 S 000 S 8,560.00 Phase II Desigmn Development & Construction Documents Task 1 Constr Dmwmgs" 2 12 4 100 S 8,05000 $ 000 S 000 $ 8,050.00 Task 2 Final Cost Estimate 8 2 $ 75000 $ 000 S 000 $ 75000 Task 3. Submittals 8 $ 68000 $ 0 00 S 000 S 68000 Task 4 Negative Declaration $ 000 see below $ 000 Phase II Totals 2 28 4 100 2 $ 9,48000 S 000 $ 000 S 9 480 00 Phase III Construction Administration Task 1 Bidding 8 S 68000 $ 68000 Task 2. Administration 40 $ 3,400.00 S 000 $ 000 $ 3,40000 Phase III Totals 0 48 0 0 0 $ 4,08000 $ 000 $ 000 $ 4,08000 Grand Total 12 84 28 112 4 $22,120.00 $ 0.00 $ 0.00 $ 22,120.00 Env Research, CEQA Documentation & Prepare Ne ive D laration + 0001 000 + This fee will vary based on the actual services requested and is not included in the Grand TotaL 057 REVISED COST PROPOSAL * The Construction Documents do not include fees for engineering services. The project may include the following services and fees if requested. OPTIONAL SERVICES Topographic Survey $ 2,500.00 Geotechnical $ 2,700.00 Civil Engineering $ 2,500.00 't Structural Engineering $ 2,500.00 Electrical Engineering $ 4,500.00 Reproduction and delivery is not included in the fee and will be billed at cost We estimate this cost around $2,100. Should any additional services or changes to our Scope of Services be requested, we will use the following hourly fee schedule: Puykiss Rose IRSI Principal .................. ............. .... .... .... $115.00/hour Project Manager ........... ............................... $ 85.00/hour Skate Park Designer .......... .............. ......... ... $ 75.00/hour Project Captain ...... ............................. ...... $ 70.00/hour Draftsperson ...................... . .................... $ 65.00 /hour Clerical and Word Processing Staff ........... ................ $ 35.00/hour Allwest Geoscience, Inc., Geotecbnical Testing Technician .. ............. ............................... $ 49.00/hour Senior Technician .......................... ............. $ 55.00/hour Field Supervisor ............ ............................... $ 65.00/hour Surveyor Technician ............................... ....... $ 45.00/hour Licensed Surveyor ........... ..............................$ 75.00/hour Senior Project Cost Analyst ........................ . ....... $ 65.00/hour Field Engmeer /Geologist ........ ........... ...... ...... $ 55 00/hour Staff Engineer /Geologist . .... . .... .............. ...... $ 65.00/hour Project Engineer /Geologist .... ........ . ... ... .. .. . $ 75.00/hour Senior Engineer /Geologist ...... .. ............... .. ..... $ 85.00/hour Associate Engineer /Geologist/Ilydrogeologist ... ......... ...... $ 100.00/hour Typist /Clerical Personnel ........ . ............... . .. .... $ 35.00/hour Wordprocessor ................. ................. ... . $ 45.00/hour Consolidated Engineering, Electrical Engineers Principal Engineer ... .......... ................... ...... $ 95.00/hour Project Engineer ............... . ....................... $ 80.00/hour Design Engineer ........................ ................ $ 70.00/hour 058 REVISED COST PROPOSAL Design / Drafting $ 50.001hour Clerical $ 30.00/hour Correia Consulting and Design, Structural Engineers Principal Engineer ...... .......... ...... .. .... .. $ 150.00/hour Senior Project Engineer ........... .. .. .. ...... ...... $ 90.00/hour Project Engmeer .... ............ ..... . .....fc ..$ 75.00/hour Staff Engineer .............. .... ..... ....... . ....... $ 60.00/hour Jr Engineer/Designer .... ... ...... ....... . .......... $ 60.00/hour Draftsman ..................... ...... ....... .........$ 60.00/hour Clerical $ 45.00/hour Land Development Design Corp., Civil Engineers Design Engineers/Principal .... .................... ...... .. $ 75.00/hour Design Draftsmen ............................... ......... $ 55.00/hour Survey Crew (2- man) ................ ............ ....... .........$ 115.00/hour (3- man) .................. ....... ................... $ 180.00/hour EIS Environmental Impact Sciences Prmcipal........ ................. .... ......... .....$ Senior Engineer .............. ...........................$ Senior Scientist ............ ............................. $ Senior Planner ............. ..............................$ Associate Engineer . ........ ...... ....... .... ...... $ Associate Scientist ...................... ........ ........ $ Associate Planner ............... .. ..... .............. $ Environmental Planner ........ .................... . ..... $ Computer Graphic Illustrator . ............................... $ Word Processor ... ............ ............. . ... ....$ Technician .... ............................... 110.00/hour 100.00/hour 95.00/hour 110.00/hour 85.00/hour 80.00/hour 75.00/hour 65.00/hour 60.00/hour 45.00/hour 35.00/hour 059 n pnl� F W O C W t i 2 r a z e 6 2 N = W J W ? z 2 Y W N V O J N W V 2 G O 0 O V li1YA11111 IM 631431111 L] 10 MOI {fIM r m GNIM N] _ P 31x1 11 N33Y0 Zl I OY13w _� �ypplp3i ul� uYMN �`F,5 P G A p o M 1 0: 'l LO 3A•OON003Y �E N 1•M NYN u N IA1NA00 O J S313ON♦ GOl AMf 3NYONIMYN d0 A117 y I CAI) 00310 Nti AVM ` � m •0)N)1p 03111Y Z C i y • MIT M9 ns1 ��^ yy N4 11 II II 11 � 11 11 11 „„„. 3n• 11111111 y 9 \ n pnl� F W O C W t i 2 r a z e 6 2 N = W J W ? z 2 Y W N V O J N W V 2 G O 0 O V li1YA11111 IM 631431111 L] 10 MOI {fIM r m GNIM N] _ P 31x1 11 N33Y0 Zl I OY13w _� �ypplp3i ul� uYMN �`F,5 P G A p o M 1 0: 'l LO 3A•OON003Y i W LL N 060 �E lG Ns•M 1•M NYN u � a W N31i1N00 1L; AVM ` � m 03111Y Z C i y • N. / r W a , m MYI iil W r 103n1n,as Q S Q N as •M•IONI MiIY i it 10 am )Y0 W 1f 410X1111 )n• C wl] LL O Lt MO1DNIxf•w ]M 1X11 1 ant anNl•w y is a.$M•N L •I11]i MIp1 j Is VINYOUI.a 1�1A• wlVl V 1t MOO)Y0 m C JAI )M 311•N ]111]•1 IS •0Yn]N _ �� J Lf N y Q U n1 l]Y0R Yp woIV i.OxAS nt ; J is ONYILYYN IW11 C M 9Y 13NYnOl1 B is •lIIN)l 1 R 1� B 1f •YY )IS � 9Y IMJN•lt is NM31 1II NOOl1xG $� f fl."� U • NI u - N - f_ OY•ON•{S N e1G as W.N „ter+ w9 '. e 1G ONONx]IY 11 Ow`NYO ploIN03 IBa 1L .IM Ip YIn 1 1e Is ONILMw �j/ IY 1f usu .NOI 0 Q 2 „ w I p LG 1s3YJllIN � ^' \ w N MQ 0Nw \ LL 1++ p W J w Y � a a LL s O z W a oz 1 LL Y d V � 2 6 f o. O 1 i W LL N 060 EL SEGUNDO CITY COUNCIL MEETING DATE December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Award of contract to L A Signal, Inc , for the Installation of flashing red lights for the Main Street/Pine Avenue stop signs - Approved Capital Improvement Protect — Protect No PW 01 -09 (contract amount = $25,200 00) RECOMMENDED COUNCIL ACTION Award contract and authorize the City Manager to execute the contract on behalf of the City BACKGROUND & DISCUSSION On October 2, 2001, the City Council adopted plans and specifications for the project and authorized staff to advertise the project for receipt of construction bids The work includes installation of County furnished flashing red light equipment at the existing stop signs at the Main Street/Pine Avenue intersection (Additional background and discussion on the next page ATTACHED SUPPORTING DOCUMENTS Location map FISCAL IMPACT, Operating Budget. $75,00000 Amount Requested $25,20000 Account Number 106 - 400- 8203 -8451 Protect Phase Award of construction contract Appropriation Required No ORIGINATED BY DATE November 26, 2001 L/�1Lt�LCEG V� Andres Santamana, Director of Public Works REVIEWED BY Ma DATE N VCOUNCIL I2VDECEMEER 20 01 (Mond, 11/26 /01 It 00 AM) 061 ADDITIONAL BACKGROUND: On November 13, 2001, the City Clerk received and opened a single bid from L A Signal, Inc, in the amount of $25,200 00 A total of ten (10) contractors had received the bid package Only one (1) bid was received due to the limited scope of the work, which was not attractive to large signal installation contractors L A Signal, Inc , is specialized in signal installation work throughout Los Angeles County and its bid is consistent with the engineers estimate Staff is of the opinion that it is unlikely more bids will be received if the protect is re- advertised N VCOUNCIL 12VDECEMBER20 01 (Monday 11/26/01 11 00 AM) 062 W LL J IA1Nf1O] 43139Nt 401 ANN, 314YONLMtN d0 All] 00)10 Nt4 ' I CAl• rl F < I rt)•yi NAG N LJ LJ LJ LI t_J17�L1 r_ �m �� O+ s�� w GAIN wuvA. 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A 1 z LL 063 EL SEGUNDO CITY COUNCIL MEETING DATE December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Request for City Council to approve an annual purchase order contract with Blue Diamond Industries to supply asphalt paving materials to the City for street maintenance projects The annual cost is not to exceed $35,000 00 RECOMMENDED COUNCIL ACTION Approve the annual purchase order contract for the purchase of asphalt materials from Blue Diamond Industries on a single- source basis BACKGROUND & DISCUSSION The Public Works Department has a need to purchase asphalt - paving materials for street maintenance purposes Staff has obtained the enclosed quotes from Blue Diamond Industries and Vulcan Materials Company to provide these materials on an as needed basis (Background and Discussion continues on the next page...) ATTACHED SUPPORTING DOCUMENTS, J 619_1011TJ 1:7-,TO I Operating Budget $35,00000 Amount Requested $35,00000 Account Number 001 - 400 - 4202 -5204 Project Phase. Annual maintenance Appropriation Required No ORIGINATED BY DATE, November 26, 2001 Andres Santamana, Director of Public Works REVIEWED BY , DATE City Manager N VCOUNCIL 12/1)ECEMBER 20 04 (Tuesday 11 /27/01 8 00 AM) • 1 064 BACKGROUND AND DISCUSSION (continued) Blue Diamond Industries' two (2) distribution plants are located six (6) and ten (10) miles from El Segundo The Vulcan Materials Company's distribution plant is nineteen (19) miles away City staff drives the vehicles to these locations to pick up the asphalt materials Staff recommends approval of this single- source purchase order contract for the following reasons Safety of staff by driving reduced miles 2 Lower cost of materials 3 Availability of materials — two (2) plants vs one (1) Staff recommends issuing an annual purchase order contract with Blue Diamond Industries, which has provided lower prices than Vulcan Materials — Blue diamond provides 1/4" hot mix at a cost of $31 00 /ton, whereas Vulcan Materials costs are $32 75 /ton In the past, the Street Maintenance Division has utilized Blue Diamond Industries, which has provided satisfactory service N TOCNG6 12V1)ECEMBER 20 04 (Tuesday 11/29/01 8 00 AM) re ) EL SEGUNDO CITY COUNCIL MEETING DATE December4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION* Approve agreement with Mr Verne Simon to provide GIS /GPS services on an as needed basis at the rate of $26 00 per hour (budgeted amount = $80,000 00) RECOMMENDED COUNCIL ACTION. Approve agreement and authorize the City Manager to execute the Standard Professional Services Agreement with Mr Verne Simon BACKGROUND & DISCUSSION The adopted fiscal year 2001 -2002 Operating Budget includes $80,000 00 to provide for GIS /GPS professional services (Background & Discussion continued on the next page....) ATTACHED SUPPORTING DOCUMENTS Scope of Services Exhibit "A" and costs "Exhibit "B" FISCAL IMPACT Operating Budget $80,00000 Amount Requested $41,60000 Account Number- 001 - 400 - 4801 -6214 Project Phase GIS /GPS services Appropriation Required No ORIGINATED BY DATE November 26, 2001 Andres Santamarla, Director of Public Works REVIEWED BY DATE. Ma SMana rY City Manager 9 N TOU CIL I2VDECEMBER N 09 (Monday 11/26/01 H N A M1 2 0 bb BACKGROUND & DISCUSSION (continued) The City Departments have determined a need for a City -wide based Geographic Information System /Global Positioning System (GIS /GPS) to be implemented Some of the items to be incorporated into this system are GIS parcel driven databases to tie together business license, property tax, sales tax, utility user's tax and water payments by address and geographic location, fire hydrant location, water main and gas line shut -off locations, aerial photographs, underground utility locations, hazardous site location, evacuation routes, fire flow maps, response pattern maps, all City budding locations, crime location maps, and all City infrastructure locations, such as maintenance holes, pump stations, catch basins, signs, and trees Mr Verne Simon, Mr Emmanuel Garcia and Kheops Technology, Inc, were interviewed to provide this GIS /GPS service Staff recommends Mr Verne Simon to provide this GIS /GPS service at an hourly rate of $26 00 Mr Simon has the necessary experience to perform these services He is currently providing this type of service for the Cities of Culver City and Carson Staff has received favorable references for his work Upon commencing work in early January, 2002, Mr Simon will assess the GIS technical needs of the City The budget allocated includes funds for the purchase of specialized software and equipment This proposal has been approved by the GIS Sub - Committee 067 N VCOUNCIL 12 \DECEMBER 04 07 (Monday 1126/01 11 00 AM) EXHIBIT "A" SCOPE OF SERVICES Mr. Verne Simon will provide GIS /GPS services as a GIS analyst as requested These services will include creation and maintenance of GIS base layers and linked databases as requested by City Departments These will include such layers as parcel, blocks, infrastructure, zoning, general land use, streets, building footprints, City boundaries, public safety details, digital orthophotos, and others He will provide training to staff on the use of various software programs, such as ARCVIEW and ARCGIS and create instructions for specific GIS applications He will coordinate the conversion of existing data and projects from ARCVIEW 3 -2 to ARCVIEW 8.1. He will assist the Police Department in the implementation of CrnmeView He will provide technical support for the City on the South Bay Cities Council of Government GIS Working Group He will supervise interns assigned to him to assist in maintaining the layers, databases and other information. He will coordinate the use of a GPS and integrate data collected into GIS In all systems uses, he will maintain the integrity and accuracy required to operate the data effectively. He will assist in the analysis of the system and will recommend improvements for software, data storage needs and internet applications for GIS He will perform related duties as assigned by the Director of Public Works N \RFP S\SCOPE OF SERVICES GPS 11/19/01) 068 EXHIBIT "B" FEE PROPOSAL GIS /GPS services will be performed for the contract period January 1, 2002 to October 2, 2002, at an hourly rate of $26.00, not to exceed $80,000.00. N \REP'S \SCOPE OF SERVICES GPS 11119/01) 063 EL SEGUNDO CITY COUNCIL MEETING DATE December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Award contract to Caliagua, Inc , for the Rehabilitation of Sanitary Sewer Pump Station No 6 (1465 East Palm Avenue) — Project No PW 01 -12 —Approved Capital Improvement Project (Fiscal Impact = $293,857 00) RECOMMENDED COUNCIL ACTION 1 Reject the apparent low bid of CH2M HIII as being non - responsive 2 Award contract to the next lowest responsive bidder, Callagua, Inc , in the amount of $293,85700 3 Authorize the City Manager to execute the contract on behalf of the City BACKGROUND & DISCUSSION The City Council on September 18, 2001, adopted plans and specifications for the Rehabilitation of Pump Station No 6 and authorized staff to advertise the project for receipt of construction bids (Background and Discussion continued on next page ) ATTACHED SUPPORTING DOCUMENTS- Location map FISCAL IMPACT Operating Budget $577,40600 Amount Requested $293,85700 Account Number 301 - 400 - 8204 -8468 Project Phase Award of contract Appropriation Required. No ORIGINATED BY. DATE November 26, 2001 Andres Santamana, Director of Public Works REVIEWED BY DATE AityMary S%re Manager N VCOUNCIL I PDECEMEER N 05 (Monday 112N01 11 00 AM) 13 070 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE December4, 2001 AGENDA HEADING Consent Agenda Status report on Capital Improvement Program Projects — (no fiscal Impact) RECOMMENDED COUNCIL ACTION: Receive and file BACKGROUND & DISCUSSION This monthly report will provide the status of various projects approved in the Capital Improvement Program The report will be updated on a monthly basis with input from other impacted Departments and identifying key milestones ATTACHED SUPPORTING DOCUMENTS 1 Schedules 2 Project comments FISCAL IMPACT None Operating Budget Amount Requested Account Number Project Phase Appropriation Required: ORIGINATED BY Jfj DATE November 26, 2001 Andres Santamana, Director of Public Works REVIEWED BY. DATE Mary Strenn, /�1 N VCOUNCIL 12VDECEMBER 04 06 (Monday 11126/01 110 AM) 14 01„ Background and Discussion (continued) On November 13, 2001, the City Clerk received and opened the following bids CH21V! Hill $223,27900 Caliagua, Inc $293,85700 AESE $359,64800 Atlas Allied, Inc $368,58000 Essex Construction, Inc $424,00000 The review of CH21VI Hill's proposal, the apparent low bidder, indicated that only 15% of the work is proposed to be done by CH21VI Hill The Standard Specifications for Public Works Protects require that a successful bidder be responsible for completing at least 50% of the protect In addition to this, CH21VI Hill's proposal faded to include Addendum No 2 Based upon the foregoing shortcomings, the Public Works Department is recommending that CH21VI Hill's bid be rejected and the contract be awarded to the next lowest responsible bidder, Caliagua, Inc Caliagua, Inc , has successfully completed similar protects Staff recommends award of contract to the lowest responsible bidder, Caliagua, Inc Staff's recommendation has been reviewed and approved in concept by the City Attorney N VCOUNCIL 120ECEMBER nJ 05 (Monday 11 /26/01 11 00 AM) 071 A 1 2 07? 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G a U O d= W ; 3 v o a ° 3 o 4)) u Q ° o c aci 0 0 ¢ ¢M w M M a 5 �O 3 ¢a U d y � N E 3 m y N W C o ° rn € v y m cg o m m �+ y !� Z 2 Z Z a 0 0 LU f0 y X Z o 00 oy E yf0 ..`y.. wm m 0 V i0 N !0 f0 C N C = N> a ¢ LL cn U) W a E E LL 1 o 0 0 CL o E c ° E E Y w c a c N m > > o y` co a as a�'W�° DMr �n m�°p4) G m Y c °) to U o c °) c 3 3 3 3 � ° `m f `m E a m° m '_° d a) m m °) 0 m K ayi ; m m o 2amU M MM MS ° >� UaiMO M ILLL E 0 4 V l0 ? an M N m d E M V 0 fD I� a) O N M LL7 7 M M M Cl) M 'To M v V V v v v v Q Z O m M 0 m O CL U 0 O CL a a V) d E 0 O 087 r O U F- 0 Ow 0 � z0 Z) af Oa w�- U z w w2 LL w O > F x a. 02 Q F a U O v 1:: 00 O rl. o C1 (O N O m 6» 7 fH m N 7 W y 0 0 OO> C C C O O d d d d CL a 0 0 U U U U d d O O a` a` r 0 0 U y � m a 0 L z m C = O 65 (n N 0 a E S m IL Of O v 1:: EL SEGUNDO CITY COUNCIL MEETING DATE December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent AGENDA DESCRIPTION Adoption of an Ordinance to allow outdoor consumption and possession of alcohol within the boundaries of the Downtown Specific Plan (DSP) RECOMMENDED COUNCIL ACTION 1) Second reading and Adoption of Ordinance by title only, or, 2) Other possible action /direction BACKGROUND & DISCUSSION On November 20, 2001, the City Council introduced an Ordinance to adopt an amendment to the EL Segundo Municipal Code to allow restaurants within the DSP, to apply to the Department of Alcohol and Beverage Control for a permit to serve alcohol in their sidewalk dining area The attached Ordinance is presented for a Second Reading and Adoption If adopted without change, the provisions will become effective in thirty days time ATTACHED SUPPORTING DOCUMENTS 1) City Council Ordinance No FISCAL IMPACT Operating Budget none Amount Requested none Account Number, none Project Phase none Appropriation required, none WE I Hansen, Director of Community Manager DATE: Economic and Development Services ■ZAi= 276/ P / Planning &BwldmgSafety /Protects /Ea- 550- 575/Ea- 568/cc 2 'd—reading 089 15 ORDINANCE NO. 1344 AN ORDINANCE RENUMBERING AND AMENDING SECTION 7 -9 -3 OF THE EL SEGUNDO MUNICIPAL CODE REGARDING CONSUMPTION AND POSSESSION OF ALCOHOL. The city council of the city of El Segundo does ordain as follows SECTION 1 The city council finds as follows A The City Council adopted a Specific Plan for Downtown El Segundo which, among other things, encourages outdoor dining, B Restaurants within the Specific Plan area wish to increase business by serving alcohol to patrons, C The City Council believes that allowing alcohol to be served at restaurants that obtain appropriate liquor licenses in Downtown El Segundo will fulfill the goals and objectives of the Downtown Specific Plan, D It is in the public interest to amend the El Segundo Municipal Code (SSMC') in a manner that will allow alcohol to be served at outdoor dining facilities if properly regulated SECTION 2 ESMC § 7 -9 -3 is renumbered as § 7 -6 -8 in ESMC Title 7, Chapter 6, and amended to read as follows "7 -6 -8 CONSUMPTION OR POSSESSION OF ALCOHOLIC BEVERAGES A Public Places Except as otherwise provided in this code, it is unlawful to drink any alcoholic beverage or possess an open container of any alcoholic beverage Upon any public street, alley, sidewalk, pathway, parking lot, park, beach, or other public property, On any public school property, In the entranceway to any nonresidential building, which entranceway is open to view from the public street, or 4 On a privately owned automobile parking lot to which the public is invited and permitted, Page 1 of 3 090 B Near Alcoholic Beverage Establishments With regard to premises that sell alcoholic beverages for off -site consumption, it is unlawful to drink an alcoholic beverage or possess an open container of an alcoholic beverage when 1 Entering into or being present at such premises, 2 Being present upon the sidewalk, pathway or parking lot adjacent to such a premises C Exceptions The prohibitions set forth in this section will not apply to 1 A group operating an organized event according to the conditions of a permit issued by the city pursuant to this code which allows consumption and possession of alcoholic beverages, or 2 An outdoor dining facility that serves alcoholic beverages pursuant to the terms of a permit issued by the state or the city " SECTION 3 If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 4 The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 5 This Ordinance will become effective thirty (30) days following its passage and adoption PASSED AND ADOPTED this day of , 2001 Mike Gordon, Mayor Page 2 of 3 091 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of , 2001, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2001, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS Maik D Henslao C Karl H Berger Assistant City Page 3 of 3 E EL SEGUNDO CITY COUNCIL MEETING DATE, December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Authorize the City Manager to sign and execute an AJeement (Grant No EMW- 20081 -FG- 16289) with the Federal Emergency Management Agency (FEMA) — Grant for $31,458 00 for the purchase of a thermal imaging camera and technical rescue equipment cutting tools RECOMMENDED COUNCIL ACTION Approve Agreement (EMW-2001 -FG-1 6289) and authorize the City Manager to execute and encumber up to $28,312 00 from the City of El Segundo's General Fund, which will be reimbursed to the City in accordance with the FEMA Grant Award Agreement On April 17, 2001, the City Council authorized the Fire Department, Executive Technical Committee, and Emergency Services Division, to submit a grant proposal to the FEMA Assistance to Firefighters Grant Program for the acquisition of firefighting equipment On September 24, 2001, FEMA awarded two grants to the Fire Department a thermal imaging camera ($25,000 00) and technical rescue cutting tools ($6,458 00) The FEMA grant will fund 90% of the equipment's total cost ($28,312.00), with the Fire Department contributing 10% toward the purchase ($3,146.00) out of its operating budget (001- 400 - 3202 - 5204), fora total cost of $31,458.00. The City must purchase the equipment and seek reimbursement in accordance with the grant rules. The Executive Technical Committee in the past budget had reviewed thermal imaging cameras There is one currently in the Capital Budget This is the second unit to go with the system ATTACHED SUPPORTING DOCUMENTS: FEMA Award Letter and FISCAL Operating Budget Amount Requested Account Number. Project Phase- ORIGINATED BY: 1 -FG -1 Suppression $3,14600 001 - 400 - 3202 -5204 August 30, 2001 to August 29, 2002 X Yes _ No Norman lo Fire REVIEWED BY. Mary S nn, City Manager DATE: 12 2001 16 Federal Emergency Management Agency Washington, D C 20472 Chief Craig S Pedego City of El Segundo Fire Department 314 Main Street El Segundo, CA 90245 -3887 �E Re: Grant No. EMW- 2001 -FG -16289 Dear Chief Pedego Congratulations, your grant application submitted under FEMA's Assistance to Firefighters Grant Program for Fire Fighting Equipment has been approved The approved project costs amount to $31,458 00 The Federal share is $28,312 00 and your share of the costs is $3,146 00 Enclosed with this award letter, you will find FEMA's grant agreement articles Please make sure you read and understand the articles as they outline the terms and conditions related with your grant award Maintain a copy of these documents for your official files You establish acceptance of these grant agreement articles when you expend any of the grant funds available to you I want to call your attention to Article XI that refers to OMB Circular A -110, Part 43 and good procurement practices The Federal guidance states "All procurement transactions shall be conducted in a manner to provide, to the maximum extent practical, open and free competition " In general, getting two or more bids is seen as a good practice when making substantial purchases Grant payments under the Assistance to Firefighters Grant Program are made on a reimbursable or an immediate -needs basis When you need a draw from your grant funds, fill out the attached Request for Advance or Reimbursement (Standard Form 270) and send it to us at the address listed below In order to speed up the payment process, you also have the option of sending the request via fax at 202 - 646 -3846 We will initiate the payment with the faxed copy but you must also send us the original, signed copy at the address provided below Each request for payment must be made by using this form If you have not already done so, please submit a signed 1199a, Direct Deposit Sign -Up Form, to the address below Send all grant payment documents to Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch 500 C Street, SW, Room 350 Washington, DC 20472 Attn Sylvia A Carroll Fti=CEIVEL) JM - 1 n , EL SEGUNDO FIRS DEPT t�94 If yor have any questions or need additional information, please call Marilyn Grim at (202) 646- 3459 Sincerely, Patricia A English Senior Procurement Executive Administration and Resource Plannmg Directorate Enclosures FEMA Form 76 -10A Agreement Articles Checklist Standard Form 270 Standard Form 1199A, if applicable n95 Federal Emergency Management Agency Washington, D C 20472 0 0� AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM GRANTEE: CITY OF EL SEGUNDO FIRE DEPARTMENT - M t.Il�7AX Kltl &��116110BMI is TABLE OF CONTENTS Article I Project Description Article II Grantee Concurrence Article III Period of Performance Article IV Amount Awarded Article V Requests for Advances or Reimbursements Article VI Financial Reporting Article VII Performance Reports Article VIII FEMA Officials Article IX Other Terms and Conditions Article X General Provisions Article XI Audit Requirements 096 Article I — Protect Description The grantee shall perform the work described in the approved grant application's Program Narrative That narrative is made a part of these grant agreement articles by reference The purpose of the Assistance to Firefighters Grant Program is to protect the health and safety of the public and firefighting personnel against fire and fire - related hazards After careful consideration, FEMA has determined that your purchase of Fire Fighting Equipment, as detailed in your project narrative and budget information, submitted as part of your application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award As such, any deviation from the approved scope of work must have prior written approval from FEMA Article II — Grantee Concurrence By expending any funding provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below All documents submitted as part of the application are made apart of this agreement by reference Article III — Period of Performance The period of performance shall be August 30, 2001 through August 29, 2002 The grant funds are available to you for obligation only during the period of performance stated above You are not authorized to incur new obligations after the expiration date shown unless you have requested, and FEMA has approved, a new expiration date. Award expenditures are for the purposes detailed in the approved grant application only You, the grantee, cannot transfer funds to other agencies or departments without prior written approval from FEMA Article IV —Amount Awarded The total amount awarded is $28,312 00 as shown on the FEMA Form 76 -10A ') 97 Article V — Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighter Grant Program are made on a reimbursable or an immediate -needs basis When you need to draw from your grant funds, fill out the attached Request for Advance or Reimbursement (Standard Form 270) and send it to us at the following address Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch 500 C Street, SW, Room 350 Washington, DC 20472 Attn Sylvia A Carroll Payments under this grant program are made via direct deposit, therefore, grantees must fill out the provided Direct Deposit Sign -up Form (Standard Form 1199A) prior to requesting any funds Failure to provide the requisite information would make it impossible for us to provide you with your grant funds Article VI — Financial Reporting The Standard Form 270, Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes At the end of your performance period, or upon completion of the grant's scope of work, a final financial report is required to close out your grant The FEMA Form 20 -10, Financial Status Report, is due within 90 days after the end of the performance period The 20 -10 should be submitted to Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch 500 C Street, SW, Room 350 Washington, DC 20472 Attn Marilyn Grim Copies of the FEMA Form 20 -10 and the Standard Form 270 maybe obtained from the FEMA website or by calling the toll free number of the USFA Grant Program Technical Assistance Center at 866 - 274 -0960 Article VII — Performance Reports You must submit a performance report to FEMA (along with the final financial report detailed in Article VII) within 90 days after the end of your performance period, or after you have finished purchasing your items The performance report should consist of a list of the equipment that you purchased and any benefits you derived from these purchases 0 q 8 Article VIII — FEMA Officials Brian Cowan, Chief of the Grants Program Office, is the Program Officer for this grant program The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application Richard W Goodman, Chief of the Grants Management Branch, is the Assistance Officer for this grant program The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters Article IX — Other Terms and Conditions A Pre -award costs directly applicable to the awarded grant are allowable if approved in writing by the FEMA program official B. The grantee agrees to maintain their operating expenditures in the funded grant category at a level equal to or greater than the average of their operating expenditures in the two fiscal years preceding the fiscal year in which assistance is awarded C The grantee agrees to provide information to the National Fire Incident Reporting System for the period covered by the grant D Availability of Funds. You can only charge the grant with costs resulting from obligations you made within the performance period If you cannot obligate all of your grant funds within the performance period, you can request an extension if your request 1) is in writing, 2) is submitted more than 30 days prior to the end of the performance period, and 3) explains why it is impossible for you to spend the grant funds within the original performance period You must liquidate all grant obligations no later than 90 days after the end of the performance period E Excessive Funds If you have completed your project prior to the end of the performance period and you have funds remaining, you can do one of three things The first option is for you to do more within the category for which you received the award. The second option is for you to use excess funds to create or expand your fire prevention program If you select this option, you must formulate your plan for the use of the excess funds and present that plan to FEMA in writing FEMA will, in turn, inform you whether the change m your grant is approved Finally, the third option is to return all the funds to FEMA In this option, inform FEMA via your final performance report that excess funds are not necessary for you to fulfill your grant obligations 099 Article X — General Provisions The following are hereby incorporated into this agreement by reference 44 CFR, Emergency Management and Assistance Part 7 Nondiscrimination in Federally - Assisted Programs Part 17 Government -wide Debarment and Suspension (Non- procurement) and Government -wide Requirements for Drug -free Workplace (Grants) Part 18 New Restrictions on Lobbying 31 CFR 205 6 Funding Techniques OMB Circular A -122 Cost Principles for Non - Profit Organizations OMB Circular A -110 Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations, including section on Procurement Standards. Assistance to Firefighters Grant Application and Assurances contained therein. Article X1— Audit Requirements All grantees must follow the audit requirements of OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations The main requirement of this OMB Circular is that grantees that expend $300,000 00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years after the conclusion of the grant You must also agree to make your grant files, books, and records available for an audit by FEMA, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. 100 w v v T Y to u c ° m n m J T A o CD] Z A v m a D m GD1 3 o m O N O; m m wv m m N m yA D A AA ZC m y C m N Nm 3' m m 3 9 v Z A a A c v o --4 v m 0 0 o' Z m z -zi « ti i m mm 000 z -zi ' D N a y m v ' O O �° L7 D w D ° Z p A Z n to m A m y D .a' w w T v n p a T y m O m m c m N in 41 O O D O A M s t Z o m O .zj T D u 'm Z m T A c 0 A a O wm O D N m V O m 3 A m Vm Y z T m = m o N i v tn m n A x m m x a A Y u Z n a taj z Z z ~ Y A X ❑�❑ N N N 6 3 m v N my D A m A m m O D O O N 'i "= T m � O m °3nw z y r C n° n Z w N x O �n KS 0 C x 4) m r C m (n Cy �- C m n D 0 O O °° D m D to y O z z mp. n n m -Art > n m p yr 00 -i D y m s p m x< A z y w O mI C) m d e+.f 6 i s O °o n m m z v z w m o"n+ e z m x y x =Z p C m m up z O D A w o A Z a o v 1 rn n o A y A z 0 m d D -y z 3 3 G) y z a 9 m 0 O r o 0 z D{ •� io y O p m -N1 A -4 y _O M n o r p z v m z F 3 D 3 -a a y o o z G7 C A D O N A v O c❑ 3 m 0 m O m m BCD my a iz 3-< M 3 z -°�° a "� OInc D m ti Nf; ~ - to"Wn m Z z 0 0 0 0 0 z a U) O z o N A o m ❑ o y D p ;o n Z V (D 0 v a a o 3 N O< ?. D o { .m m -4 cm vo D D m N a c m m wH Om m n A D m N> m m O N v r Z ° D z 7 p n =Zi m m m S v O ti T m A v N m ZO °m Z O p c m Z m p « Z �' z 0 T o P 3 m G O V 2 p c 3 m m N N { z ° z�< ' T P „ b tl __ arm '° $ & How To MANAGE YOUR FEMA GRANT Congratulations on your Assistance to Firefighters Grant award. To help you manage your FEMA grant, we are providing you with the following tips on establishing and maintaining your grant file. File a copy of your award package and a copy of your application in a Fire Grant rile. Keep all documents related to the grant in that file. 1. Keep receipts of everything you purchase related to the grant in the Fire Grant file. Write a short note about any meetings you hold, training you conduct. or events that you hold related to the grant. `:- Keep a record of any non -FENIA cash you spend that is part of your cost share portion of the grant. For example, if your award is for $90,000.00 and you are contributing 510,000.00 to the grant as your cost share, by the end of the grant period, your file should contain a record of spending both the $90,000.00 of FEMA funds as well as the $10.000.00 of non -FENLA cash. Keep a copy of the Standard Form 270, Request for Advance or Reimbursement, that you submit to FEMA when you are requesting funds. When you are finished (i.e., you have purchased your equipment or you have conducted the Fire Prevention Program). write FEMA a short report of your effort. 1. Keep the Fire Grant file for at least three years after the close of the grant. It is usually a good idea to assign one person to track the paperwork necessary for a grant. That person should make sure that the above tasks are completed. The following is a short checklist that person could follow: COMPLETED 1. FEMA grant file created D 2. Receipt file is created and maintained 3. Copies of SF 270s are put in file 4. All FEMA and non -FEMA spending is written down 5. Short report is sent to FEMA when grant is completed Q If any questions or concerns arise during the course of administering your grant award, contact FEMA. tn� 11 COMPUTATION OF AMOUNT OF REIMBURSEMENTS /ADVANCES REQUESTED OMB APPROVAL NO PAGE, OF REQUEST FOR ADVANCE 0348 -0004 PAGES , 'A". o- both bpeea 2 BASIS OF REQUEST OR REIMBURSEMENT TYPE OF ❑ ADVANCE 0 REIMBURSE - MENT ❑ CASH b x'Ineappi"bbbw TOTAL PAYMENT (See Instructions on back) REQUESTED FINAL ❑ PARTIAL ❑ ACCRUAL 3 FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL ELEMENT TO < FEDERAL GRAM OR OTHER 5 PARTIAL PAYMENT REQUEST WHICH THIS REPORT IS SUBMITTED IDENTIFYING NUMBER ASSIGNED NUMBER FOR THIS REQUEST BYFEDERAL AGENCY 6 EMPLOYER IDENTIFICATION T RECIPIENT'S ACCOUNT NUMBER 8 PERIOD COVERED BY THIS REQUEST FROM (month day year) TO (month day year) NUMBER OR IDENTIFYING NUMBER c RECIPIENT ORGANIZATION 10 PAYEE (Where check 15 to be sent It diaetent than Item 9) Name Name Number Number and Street and Street City, State City, State and ZIP Code and ZIP Code 11 COMPUTATION OF AMOUNT OF REIMBURSEMENTS /ADVANCES REQUESTED 12 of that will be made dunno Derlod covered by the advance STANDARD FORM 270 (Rev 7 -97) Prescnbed by OMB Circulars A -102 and A -110 103 (a) (b) (c) PROGRAMSIFUNCTIONS /ACTIVITIES ► TOTAL a Total program (As ofdate) outlays to date b Less Cumulative program Income c Net program outlays (LMe a minus fire b d Estimated net cash outlays for advance nod e Total Sum of fines c B Ing f Non - Federal share of amount on line e Federal share of amount on line e In Federal payments previously requested I Federal share now requested (Line g minus fne h I Advances required by month, when requested let month by Federal grantor agency for use In making 2nd month prescheduled advances 3rd month 12 of that will be made dunno Derlod covered by the advance STANDARD FORM 270 (Rev 7 -97) Prescnbed by OMB Circulars A -102 and A -110 103 SIGNATURE OR AUT14ORMM CERTIFYING OFFxiAL DATE REOl1ESr I certify that to the best of my suriMmED knowledge and belief the data on the reverse are correct and that all outlays were made In accordance with the TYPED OR PRINTED NAME AND TITLE TELEPHONE (AREA grant conditions or other agreement CODE, NUMBER and that payment is due and has not EXMNSION) been previously requested This space for agency use Public reporting burden for this collection of Information Is estimated to average 60 minutes per response, Including time for reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information Send comments regarding the burden estimate or any other aspect of this collection of Information, Including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Protect (0348 - 0004), Washington, DC 20503 PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY INSTRUCTIONS Please type or print legibly Items 1, 3, 5, 9, 10, 11 e, 11f, 11 g, 111, 12 and 13 are self - explanatory, specific instructions for other items are as follows Entry Item Entry 2 Indicate whether request is prepared on cash or accrued expenditure basis All requests for advances shall be prepared on a cash basis 4 Enter the Federal grant number, or other Identifying number assigned by the Federal sponsoring agency If the advance or reimbursement is for more than one grant or other agreement, Insert N /A, then, show the aggregate amounts On a separate sheet, list each grant or agreement number and the Federal share of outlays made against the grant or agreement 6 Enter the employer identification number assigned by the U S Internal Revenue Service, or the FICE (institution) code if requested by the Federal agency 7 This space is reserved for an account number or other identifying number that may be assigned by the recipient 8 Enter the month, day, and year for the beginning and ending of the period covered In this request If the request is for an advance or for both an advance and reimbursement, show the period that the advance will cover If the request is for reimbursement, show the period for which the reimbursement Is requested Note The Federal sponsoring agencies have the option of requiring recipients to complete items 11 or 12, but not both Item 12 should be used when only a minimum amount of Information is needed to make an advance and outlay Information contained in item 11 can be obtained in a timely manner from other reports 11 The purpose of the vertical columns (a), (b), and (c) is to provide space for separate cost breakdowns when a project has been planned and budgeted by program, function, or activity If additional columns are needed, use as many additional forms as needed and indicate page number In space provided In upper right, however, the summary totals of all programs, functions, or activities should be shown in the "total' column on the first page 11a Enter in "as of date," the month, day, and year of the ending of the accounting period to which this amount applies Enter program outlays to date (net of refunds, rebates, and discounts), in the appropriate columns For requests prepared on a cash basis, outlays are the sum of actual cash disbursements for goods and services, the amount of indirect expenses charged, the value of in- kind contributions applied, and the amount of cash advances and payments made to subcontractors and subrecipients For requests prepared on an accrued expenditure basis, outlays are the sum of the actual cash disbursements, the amount of indirect expenses incurred, and the net increase (or decrease) in the amounts owed by the recipient for goods and other property received and for services performed by employees, contracts, subgrantees and other payees 11b Enter the cumulative cash income received to dale, if requests are prepared on a cash basis For requests prepared on an accrued expenditure basis, enter the cumulative income earned to date Under either basis, enter only the amount applicable to program income that was required to be used for the project or program by the terms of the grant or other agreement lld Only when making requests for advance payments, enter the total estimated amount of cash outlays that well be made during the period covered by the advance 13 Complete the certification before submitting this request STANDARD FORM 270 (Rev 7 07) Hick I(4 Sund Form 1199A . 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Si1�.!VOI y ^fl �CICLiBt� U, ^rV'r'�' `,erW °, IGc I'nl`�r;.aLLl; g;Cl CA N C. F L L 14710 1 "2Lr a'r �J' _ C) , iil t11- �I, `ic It . -. �r_:..ir � �G '!'ILdI- , lr ? -IC Ic rnl °fli � Ifat r � G. I _ a ° ✓ i ,t ✓T4�. I1 ( r rcl II r I _IC✓ ri�,l lr, I!'Jr orlrr_ �✓ I',_ '1L c.at l`, 1' _ ,. I, t_„ _[' rr• � Ir _ � I- ✓ rla,, - ,Ir JaC {. r _� r _ r, Ir- , _ r r ,; •,' _ i�r_.I trE'Ir ,HIV jlfl -,1r' ..,r If r1eV, GC l �{ rl i � , �f ,r I r =r r'IE 'r ', ,ne G<)` °5` ;i lE:,l pie p'lGr p2w `left; :h 'I�✓V clri= .'ICr ?.I lr'oTii!.Ir(Jll 'eC °_11 e', F/ LSD S' ' „Ff 7 OF FRALID11LENT CLkMAS Federal Iav' provides a fine of not more than $10,000 or Imprisonment for not mo,e than five (5) years or both ror presenrng a ia!se Statement or making G fraudulent cialm In6 EL SEGUNDO CITY COUNCIL MEETING DATE. December 4, 2001 AGENDA ITEM STATEMENT AGENDA HEADING New Business AGENDA DESCRIPTION Request Council consensus to cancel January 2, 2002 Council Meeting RECOMMENDED COUNCIL ACTION Discussion Approve Cancellation of January 2, 2002 Meeting BACKGROUND & DISCUSSION The date of the first scheduled meeting in 2002 is Wednesday, January 2, due to the Holiday falling on our regularly scheduled meeting day Inasmuch as the Holiday Season is very busy for all, and City Hall will only be open three days the prior week, it would put an undue hardship both on Council and staff to properly prepare for the meeting. It is my recommendation that Council approve the cancellation of the January 2, 2002 regularly scheduled meeting ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT None ORIG Manager DATE' November 20, 2001 DATE S /ctyclerkheports /cancel 17 1 31 PM 11/12/01 17