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2001 APR 17 CC PACKETG1� Y 0 AGENDI EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time linnt for comments is five (5) mmutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, tf desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 17, 2001 - 5:00 P.M. Next Resolution # 4215 Next Ordinance # 1335 5.00 PM Session CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sec ) for the purposes of confemng with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows O ii l CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Phillips Petroleum, et al v. County of Los Angeles, et al , USDC No 1938 -MRP (MANx) 2 Shell Chemical Company, et al v County of Los Angeles, et al, USDC No 1917 -GHK (RCx) 3 Jeffrey Capistran v. El Segundo, LASC Case No. YC 038535. 4 El Segundo v Trio Manufacturing, LASC Case No. YC038567 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c)• -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) —None 002 GSA Y �A f4 SEGt�� A 1 ] EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time linen for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, of desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 17, 2001 - 7:00 P.M. Next Resolution # 4215 Next Ordinance # 1335 7.00 PM Session CALL TO ORDER INVOCATION - PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS — (a) Proclamation declaring April 22, 2001 as EARTH DAY in El Segundo and inviting all citizens to join with the Tree Musketeers, Rotary, Kiwams and others on Saturday, April 21, 2001 from 9 00 a.m to 1.00 p in at Millennium Row for the "Planting of the Vines " 0 03 (b) Proclamation declaring Saturday, April 28, 2001 as SUPER CPR SATURDAY in El Segundo, and supporting the efforts of the El Segundo Fire Department, El Segundo High School, American Red Cross, Chevron, DirecTV, Raytheon, and Xerox in community CPR training and earthquake preparedness education (c) Proclamation declaring April 19, 2001 as MEDAL OF VALOR DAY in El Segundo to commemorate the heroism and self - sacrifice of past and present recipients of this prestigious award; and Commendations to Distinguished Service Award Recipients, Sgt Raymond Garcia, Officers Steven Leigh, Jeffrey Leyman and Tim Skipper and Medal of Valor Recipients, Officers Richard Fenwick, Michael Guzman and Andrew Usmam ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Senior Citizen's Housing Board's recommendation for management services for Park Vista Recommendation — Approve Community Housing Management Services (CHMS) for Park Vista management services contract. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 2516763- 2517072 on Register No 13 in total amount of $887,226 38, and Wire Transfers in the amount of $304,275.27. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from 03/24/01 to 04/06/01. City Council meeting minutes of April 3, 2001. Recommendation - Approval. 004 4 Second reading and adoption of an ordinance amending the contract between the Board of Administration of the Public Employees Retirement System and the City Council of the City of El Segundo and providing Section 21363 1 (3% at 55 Full and Modified Formula) for local fire members, as required by the Memorandum of Understanding between the City and El Segundo Firefighter's Association. Recommendation — (a) Second reading and adoption of ordinance by title only; and /or (b) Other possible action /direction. Annual adoption of the City's Investment Policy Recommendation — Adopt City's Investment Policy as submitted. An Ordinance of the City Council amending certain sections of the Municipal Code to provide for the setting of fees by Resolutions Recommendation — Second Reading and Adoption. Request from Pacific Corporate Towers to use the City of El Segundo seal on a flag to be flown above their facility Recommendation — Approve the request from Pacific Corporate Towers. Consideration for the submission of a Grant Request Proposal to the Federal Emergency Management Agency (FEMA) and United States Fire Administration (USFA) to purchase four (4) thermal imaging cameras for the Fire Suppression Division Recommendation — Authorize the filing of a grant application with qualification. Consideration for the submission of a Grant Request Proposal to the FEMA and USFA to purchase cement cutting saws and tools for the Heavy Rescue /Technical Rescue Program Recommendation — Authorize the filing of a grant application with qualification. 10 Authorize staff to accept a $1,000 donation from Chevron and a $750 donation from DirecTV for the Seventh Annual Super CPR Saturday and Earthquake Preparedness Fair, and deposit the checks into the Fire Department's CPR Revenue Account (001- 300 - 0000 -3850) No fiscal Recommendation — Accept $1,750 in donations. 11 Request from DirecTV to hang a temporary banner celebrating its 10 millionth customer. The sign, which exceeds the specifications of the City's Sign Code, will be located on the north side of their building at 2230 East Impenal Avenue, and will be in place for two months, from May 16, 2001 to July 16, 2001 Applicant DirecTV Recommendation — Approve DirecTV's request to hang one oversized banner for two months. OG5 12 Award of contract for the Parking Lot Reconstruction Project located at the rear of City Hall and at the southeast comer of Holly Avenue and Standard Street (Fiscal Impact = $42,400 00) Approved Capital Improvement Project Recommendation — (a) Award contract to the lowest responsible bidder, Terra Pave, Inc. (b) Authorize the Mayor to sign the standard Public Works construction agreement after approval as to form by the City Attorney. 13 Request for City Council to approve the purchase and installation of a Nederman MAGNA Series Exhaust System for fire vehicles from West -Kote, Inc , for Fire Station No 1 (Fiscal Impact = $38,788 00) Approved Capital Improvement Protect Recommendation — Approve the purchase and installation of an automatic vehicle exhaust system for Fire Station No. 1 on a sole source basis. 14 Approval of a professional service contract with Environmental Science Associates (ESA) for technical support services for the City's review of the El Segundo Power Plant redevelopment project The total scope of services for the contract will not exceed $50,000. Utility Users Tax (UUT) funds will be used to cover the cost of the services. Recommendation — (a) Approve standard professional services contract with ESA for technical support services. (b) Approve $50,000 General Fund Budget Amendment and increase in estimated revenues. 15 Request approval for the purchase of computer mapping equipment Recommendation — Approve purchase of Sokkia Measuring System Mapping Equipment for use by the police department's Traffic Division and Crime Scene Investigator. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS - NONE G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - NONE Council Member Gaines - NONE 0 06 Council Member Wernick - NONE Mayor Pro Tern Jacobs - NONE Mayor Gordon — NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a f ne of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et §Leq ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p in, April 17, 2001 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE lf.b t o TIME NAME Ct 11•,,•�• �•� 041701 a 007 EL SEGUNDO CITY COUNCIL MEETING DATE April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Senior Housing Board's recommendation for management services for Park Vista RECOMMENDED COUNCIL ACTION: Approve Community Housing Management Services (CHMS) for Park Vista management services contract BACKGROUND & DISCUSSION: The current management contract for Park Vista Apartment expired on December 31, 2000 with the council approving a month -by -month extension of Community Housing Management Company's contract for management services This extension was needed to allow time for the bidding, review and approval processes for a new three -year contact A subcommittee comprised of three Senior Housing Board members and City staff Interviewed representatives from the three companies that submitted proposals CHMS was the unanimous choice of the sub - committee because of their professional management approach, and experience with senior housing facilities Their management fees were comparable to the other companies that were Interviewed The sub- committee recommended to the Park Vista Senior Housing Board awarding a three year contract to CHMS The Senior Housing Board approved the sub- committee's recommendation at their regularly scheduled meeting on January 24,2001 ATTACHED SUPPORTING DOCUMENTS: Management Agreement FISCAL IMPACT- Operating Budget: $30,000 for management contract — not a General Fund expense Amount Requested. $30,000 Approved by Senior Housing Board Account Number: Project Phase: First year of a new three year contract Appropriation required: No ORIGINATED: DATE: April 10, 2001 Peter Freeman, Chairman, El Segundo Senior Housing Board :D BY: DATE: /It 'enn, City Manager 1 0Ua MANAGEMENT AGREEMENT This Agreement, effective the I" day of May, 2001, is made by and between the El Segundo Senior Citizens Housing Development Corp , aka "Park Vista" (hereinafter referred to as "PV ") and COMMUNITY HOUSING MANAGEMENT SERVICES, (hereinafter referred to as "MANAGER ") Section 1 APPOINTMENT it ACCEPTANCE PV hereby contracts with MANAGER, an independent contractor, to lease and manage the property described in paragraph 12 hereof upon the terms and conditions set forth herein MANAGER accepts the appointment and agrees to furnish the services of its organization for the leasing, management, repair, maintenance and landscaping of the Premises 12 DESCRIPTION OF PREMISES The property to be managed by MANAGER under this Agreement (the "Premises ") is known as Park Vista located at 615 E Holly Ave, El Segundo, CA 90245 consisting of the land, buildings and other improvements described as an elderly housing project for independent living in the State of California 1 3 T ERM The term of this Agreement shall be for three years from the effective date hereof to and including the 31" day of May 200 -4, subject to the provisions set forth in Section 19 "Termination" infra 14 MANAGEMENT OFFICE PV shall provide adequate space on the Premises for a management office PV shall pay all expenses related to maintaining, but not staffing, such office, including, but net limited to, furnishings, equipment, postage and office supplies, electricity, utilities and telephone for business usage only 15 APARTMENT FOR ON -SITE STAFF PV shall provide a suitable apartment on the Premises for the use of an on -site manager, rent -free, except that such resident staff shall pay for their heat, utilities and telephone in the same manner as other tenants The on -site manager's specific apartment shall be selected by PV 16 ASSIGNMENT OF AGREEMENT This agreement may not be assigned or transferred to any other party by MANAGER without first receiving the express written approval of PV LA #62902 Q -1- PARK VISTA MANAGEMENT AGREEMENT 009 Section 2 BANK ACCOUNTS The operating account established under this Agreement shall be with a bank selected by MANAGER and shall at all times be in the name of, and owned by, Park Vista, but under MANAGER'S control MANAGER'S designees shall be the only parties authorized to draw upon such account. However. MANAGER'S monthly management fee and all other checks in amounts in excess of $1.999 99 shall be countersigned by the PV President and/or Chief Financial Officer No amounts in any accounts established under this Agreement shall, in any event, be commingled with any other funds of MANAGER or its other clients 2 l OPERATING (AND /OR) RESERVE ACCOUNT(S) MANAGER shall take over the previously established operating account(s) known as the Park Vista Operating Account(s), at a local batik to be used for the deposit of receipts collected as described herein which deposits are insured by the federal government Any other depository which may be used in the future shall be selected by the PV MANAGER shall not be hold liable in the event of the bankruptcy or failure of any institution selected by PV Funds in the Operating (and/or) Reserve Account(s) remain the property of PV subject to disbursement of operating expenses by MANAGER as described in this Agreement MANAGER shall remit to PV, or directly deposit to a Reserve Account established by PV, the monthly Reserve amount from the rental receipts 2 1 1 INITIAL DEPOSIT AND CONTINGENCY RESERVE Immediately upon commencement of this Agreement, MANAGER shall be placed on the Operating Account at a local bank MANAGER may conduct its own audit of the Operating Account A contingency reserve account is maintained by PV, the funds therein to be used by the officers and/or directors of PV for the management and benefit of the Premises 22 SECURITY DEPOSIT ACCOUNT MANAGER shall, if required by law, maintain a separate interest bearing account for tenant security deposits and advance rentals Such account shall be maintained in accordance with applicable-state or federal laws, if any. M2kNAGER shall obtain all existing- security deposits from PV's former management contractor 2.3 FIDELITY BOND MANAGER shall cause all personnel who handle or are responsible for the safekeeping of any monies of PV to be insured by a fidelity bond in the amount of $100,000 00 with a company to be selected by MANAGER Such bond shall be secured at PV's expense and PV and its Board of Directors shall be named as an additional insured thereon. Section 3 COLLECTION OF RENTS AND OTHER RECEIPTS 3 1 MANAGER'S COLLECTION AND BANKING AUTHORITY MANAGER shall collect and receipt for all rents, charges and other amounts receivable on PV account in connection with the management and operation of the Premises Such receipts (except tenants' secunty deposits and advance rentals, which shall be handled as specified in paragraphs 2 2 and 2 3 hereof, and special charges, which shall be handled as specified in LA #62902 v2 PARK VISTA MANAGEMENT AGREEMENT 1 1, paragraph 3 2 hereof, shall be deposited in the Operating (and/or) Reserve Account(s) maintained for the benefit of the Premises 32 SPECIAL CHARGES If permitted by applicable law, MANAGER may collect from tenants any or all of the following- an administrative charge for late payment of rent, a charge for returned or non- negotiable checks, credit reports, physicians and medical reports and all other expenses associated with people desiring to qualify to live on the Premises 33 SECURITY DEPOSITS MANAGER shall collect, deposit, and disburse tenants' security deposits in accordance with the terms of each tenant's lease MANAGER shall pay tenants interest upon such security deposits only if required by law to do so MANAGER shall comply with all applicable state or local laws concerning the responsibility for security deposits and interest, if any Section 4 DISBURSEMENTS FROM OPERATING ACCOUNTS 41 OPERATING EXPENSES Subject to the terms set forth in section 2 and other related matters set forth or referred to herein, MANAGER is hereby authonzed to pay the daily costs of operating the Premises 4 2 NET PROCEEDS To the extent that funds are reasonably available, MANAGER shall transmit the cash balance of the Operating Account to be deposited mar. account designated by PV Such penodic cash balances shall be remitted to the President and/or Chief Financial Officer at their then current addresses Section 5 MANAGER NOT REQUIRED TO ADVANCE FUNDS In the -Lvent that the balance in the operating Account(s) is at any time insufficient to pay disbursements due and payable under paragraphs 4 1 and 4 2 above, PV shall, immediately upon notice, remit to MANAGER, sufficient funds to cover the deficiency with an additional $5,000 00 for contingent operating expenses In no event shall MANAGER be required to use its own funds to pay such disbursements nor shall MANAGER be required to advance any monies to the PV Security Deposit or the Operating Account(s) Section 6 FINANCIAL AND OTHER REPORTS 61 MONTHLY FINANCIAL REPORT Seven (7) calendar days prior to each monthly board meeting MANAGER shall furnish the members of the PV board of directors with a monthly financial statement of delinquent accounts, cash receipts and disbursements from the operation of the Premises during the previous month In addition, seven (7) calendar days prior to each monthly board meeting, MANAGER shall, on a mutually acceptable schedule, prepare and submit to PV such other reports as may be required by PV LA #62902 v2 -3- PARK VISTA MANAGEMENT AGREEMENT 011 6.2 PV'S RIGHT TO AUDIT PV shall have the right to conduct periodic audits of all applicable accounts managed by MANAGER The cost of such audit(s) shall be paid by PV 6.3 ANNUAL BUDGET The Annual Operating Budget for PV will be prepared by MANAGER with the PV Chief Financial Officer to be submitted to the PV Board of Directors prior to October 15, of each year for approval PV will promptly inform MANAGER of any changes in the draft Budget proposal MANAGER shall keep PV informed of any real or anticipated deviations from the receipts or disbursements as set forth in the previous years approved budget. 64 PREPARATION COSTS The preparation cost of all reports, bookkeeping, clerical and other management overhead, including but not limited to, costs of office supplies (excluding on -site office supplies) equipment, data processing services, postage (excluding postage for checks to creditors), transportation for managerial personnel and telephone services, shall be paid by MANAGER from its management fees and shall not be a Park Vista expense. Section 7 ADVERTISING With PV's prior approval. MANAGER may be authorized to advertise the Premises or portions thereof for rent, using periodicals. signs, plans, brochures, or displays, or such other means as MANAGER may deem proper and advisable, provided such advertising and such signs comply with applicable laws The cost of such advertising shall be paid out of PV's Operating Account All advertising shall clearly state that MANAGER is the manager and not the Owner of the Premises Newspaper ads shall not share space with other properties managed by MANAGER Section 8 LEASING AND RENTING 8.1 MANAGER'S AUTHORITY TO LEASE PREMISES MANAGER shall use all reasonable efforts to keep the Premises rented by procuring tenants for the Premises according to the rules and regulations established by PV MANAGER is otherwise authorized to prepare and execute all leases on behalf of PV, including all renewals and extensions of leases (and expansions of space in the Premises, if applicable) and to cancel and modify existing leases For this purpose only, MANAGER may execute all leases as agent for PV The form of the lease shall be agreed upon by PV and MANAGER. 8.2 NO OTHER RENTAL AGENT During the term of this Agreement, PV shall not authorize any other person, firm or corporation to negotiate or act as leasing agent with respect to the letting of the Premises 8.3 ENFORCEMENT OF LEASES MANAGER is authorized to institute, in PV's name, all legal actions or proceedings for the enforcement of any tease term, for the collection of rent or other income from the Premises, or LA #62902 Q PARK VISTA MANAGEMENT AGREEMENT 012 for the evicting or dispossessing of tenants or other persons from the Premises MANAGER is authorized to sign and serve such notices as MANAGER deems necessary for lease enforcement, including the collection of rent or other income. MANAGER is authorized, with PV's prior approval, to settle, compromise, and release such legal actions or suits and to reinstate tenancies Any monies for such settlements paid out by MANAGER shall not exceed $1,000 00 without prior approval by PV Attorneys' fees, filing fees, court costs, and other necessary expenses incurred in connection with such actions and not recovered from tenants shall be paid out of the Operating and/or Reserve Account(s). MANAGER may, subject to PV board of directors' approval, select the attorney of its choice to handle such litigation Section 9 EMPLOYEES 91 MANAGER'S AUTHORITY TO HIRE MANAGER shall hire, supervise, discharge, and pay all servants, employees, contractors, or other personnel, to perform the normal day to day management, maintenance, landscaping and operation of the Premises 9.2 MANAGER TO PAY ALL EMPLOYEE EXPENSES Unless indicated in the yearly budget, with the exception of onsite employees (Manager and Secretary), all wages and fringe benefits payable to such servants, employees contractors and/or other personnel hired per paragraph 9 1 above, and all local, state, and federal taxes and assessments (including but not limited to Social Security taxes, unemployment insurance, withholding and workers' compensation insurance) incident to the employment of such personnel, shall be paid by MANAGER out of its management fee 9.3 MANAGER'S AUTHORITY TO FILE RETURNS MANAGER shall do and perform all acts required of an employer with respect to the Premises and shall execute and file all W -2, 1099, employee quarterly, all tax and other returns required under applicable federal, state and local laws, regulations, and/or ordinances governing employment, in addition to all other statements and reports pertaining to labor employed in connection with the Premises and according to—any similar federal or state law now or hereafter in force In connection with such filings, PV shall upon request, promptly execute and deliver to MANAGER all necessary powers of attorney, notices of appointment, and the like MANAGER shall be responsible for all amounts required to be paid under the foregoing laws and MANAGER shall pay the same from the management fees that it receives under the terms of this Agreement 9.4 WORKERS' COMPENSATION INSURANCE MANAGER shall, at PV's expense, maintain workers' compensation insurance covering all such liability of the employer under established workers' compensation laws 9.5 HOLD HARMLESS, LABOR LAWS MANAGER shall be responsible for compliance with all applicable state and federal labor laws MANAGER shall indemnify, defend, and save PV and its Board of Directors and the City of El Segundo harmless from all claims, investigations, and suits, from MANAGER'S actions or failures to act, with respect to any alleged or actual violation of state or federal labor laws. MANAGER'S obligation with respect to such violation(s) shall include payment of all LA #62902 v2 -S- PARK VISTA MANAGEMENT AGREEMENT 013 settlements, judgements, damages, liquidated damages, penalties, forfeitures, back pay awards, court costs, litigation expenses, and attorneys' fees. 9.6 ACCEPTANCE OF GIFTS AND /OR GRATUITIES No employee of MANAGER shall accept any gratuity or compensation directly from any resident of Park Vista for any services rendered Nor shall any employee of MANAGER accept any gratuities or gifts from any resident of Park Vista, except birthday or holiday gifts not exceeding a value of $10 Section 10 MAIN'T'ENANCE, INSPECTIONS & REPORTS 10.1 MAINTENANCE REQUIREMENTS MANAGER shall cause PV to be maintained and repaired in accordance with local codes and in a condition that is at all times acceptable to PV, including, but not limited to, cleanmg, painting, decorating, plumbing, carpentry, grounds care and such other matters as from time to time may be required MANAGER shall use its employed maintenance personnel to perform all janitorial tasks and make all reasonably necessary repairs and replacements for the proper, efficient operation of, and to otherwise preserve, the Premises in its present condition Subject to the prior approval of PV, MANAGER shall make all alterations necessary to comply with lease and insurance requirements, statutory and governmental regulations MANAGER shall fiumsh experts, at PV's request and expense to conduct periodic examinations, provide written reports and recommendations to insure PV's satisfactory compliance with those requirements set forth above 10 2 ON -SITE MAINTENANCE SPECIFICS Special attention shall be given to preventive maintenance, and to the greatest extent feasible, the services of MANAGER maintenance personnel shall be used to perform maintenance, repairs, landscaping, inspections and reports Subject to PV's pnor approval, MANAGER shall contract with qualified independent contractors for the maintenance and repair of equipment, systems and the like, which are beyond the capability of MANAGER'S maintenance employees MANAGER will syMmatically and promptly mvestigate all service requests from tenants, take such action thereon as may be justifies and keep records and report same at the monthly PV Board of Directors meeting Emergency requests shall be received and serviced on a 24 -hour basis Complaints of a serious nature will be reported to the PV board of Directors after investigation 10.3 APPROVAL FOR EXCEPTIONAL MAINTENANCE EXPENSE The expense to be incurred for any one item of maintenance, alteration, refurbishing, or repair shall not exceed the sum of $300 00, unless such expense is first specifically authorized by PV, or is incurred under such circumstances as MANAGER shall reasonably deem to be an emergency. MANAGER is authorized to negotiate contracts for nonrecurring items of expense, not to exceed $300.00 MANAGER shall solicit written cost estimates (bids) from at least three contractors or suppliers for any work item, maintenance, repair or appliance which can reasonably be expected to cost $30100 or more, regardless of rebates, and submitted to PV for prior approval However, for budgeted appliance purchases MANAGER need not solicit written cost estimates for each appliance to be purchased Rather, for such purchases MANAGER need only solicit written cost estimates twice annually. LA #62902 v2 PARK VISTA MANAGEMENT AGREEMENT 014 All employees, contractors or other personnel that perform work or services at Park Vista shall be deemed to be the employees of MANAGER, except those independent contractors whose contracts are first approved by PV Board of Directors In an emergency where repairs are immediately necessary for the preservation and safety of the Premises, or to avoid danger to life or property, or to comply with federal, state, or local law, such emergency repairs may be made by MANAGER at PV's expense without prior approval Section 11 RELATIONSHIP OF MANAGER TO PV The relationship of the parties pursuant to this Agreement shall be that of Principal and Independent Contractor, except that as to those authorized actions taken by MANAGER on behalf of Park Vista pursuant to the terms of this Agreement, MANAGER shall be acting an Agent for PV Nothing in this Agreement shall be otherwise construed as creating a partnership, point venture, or any other relationship between the parties to this Agreement MANAGER shall bear the responsibility, loss and damage ansing out of or connected with the hiring and/or supervision of its employees and operation of the Premises The employees and contractors of MANAGER during the period of this Agreement are not and shall not be considered to be the direct employee of PV, its board of directors or the City of El Segundo. Neither party shall have the power to bind or obligate the other, except as expressly not forth in this Agreement, except that both panes are authorized to act with such additional authority and power as may be necessary to cant' out the spirit and intent of this Agreement Section 12 SAVE B[AR1%4LESS MANAGER shall indemnify, defend, and hold PV, its Board of Directors and the City of El Segundo harmless, from all loss, damage, cost, expense (including attorneys' fees), liability, and claims for personal injury or property damage incurred or occurring in, on, or about the Premises that may have been caused by the negligence of MANAGER, its employees, contractors, agents, representatives, admimstrators and assigns Section 13 LIABELITY INSURANCE 131 PARK VISTA LIABII.r1Y INSURANCE PV shall obtain and keep in force and effect, adequate insurance against physical damage (e g., fire with extended coverage endorsement, boiler and machinery, etc ) and against liability for loss, damage, or injury to property or persons which might anse out of the occupancy, management, operation, or maintenance of the Premises The amounts and types of insurance shall be acceptable to both parties and any deductible required under such insurance policies shall be at PV' expense. MANAGER shall be covered as an additional insured on all liability insurance maintained with respect to the Prermses. Liability insurance shall be adequate to protect the interests of both PV and MANAGER. PV agrees to furnish MANAGER with two (2) copies of uisurance endorsements, certificates or duplicate copies of such policies evidencing such coverage within 60 days of the effective date of this Agreement Said policies shall provide that notice of default or cancellation shall be sent to both parties and shall require a minimum of 30 days' written notice before any cancellation of/or changes to said policies 13.2 INSURANCE A. MANAGER, as Managing Agent of PV, shall maintain will maintain on behalf of PV and at the expense of PV, the following insurance policies LA #62902 Q PARK VISTA MANAGEMENT AGREEMENT 015 I Fire with extended coverage with coverage on buildings in an amount not less than $4,859,500 and coverage on contents of not less than $24,100 with a deductible amount not to exceed $1,000 2 Earthquake coverage an amount not less than $4,859,500 with a deductible amount of not more than ten percent (10 %) of the total coverage 3 General Liability coverage in an amount not less than $1,000,000 single lumt and $2,000,000 annual aggregate 4 Umbrella Liability coverage in an amount of not less than $1,000,000 single linut and $2,000,000 annual aggregate 5 Directors & Officers Liability (Professional Liability) in an amount of not less than $1,000,000 aggregate inclusive of defense expenses 6 Fidelity bond covering all employees of MANAGER who handle funds, including all such employees assigned to Park Vista 7 Workers Compensation coverage covering Bodily Injury in an amount not less than $ 1,000,000 for each accident and $ 1,000,000 for each employee covering all employees assigned to PV B. In addition to the above coverages, MANAGER shall maintain at its own expense the following insurance coverages 1 General Liability coverage in an amount not less than $1,000,000 single lim t and $2,000,000 annual aggregate 2 Employers Automobile Non Ownership Liability coverage in an amount of not less than $ 1,000,000 covering all employees assigned to PV who use their personal automobiles for PV business The insured parties in connection with all of the above policies shall mchrde the following The City of El Segundo, its employees, agents, officers, council persons, appointed and elected officials as well as The El Segundo Senior Citizen Housing Corporation, its Board, its employees, agents, officers, directors, and appointed officials C. All of the above policies shall be kept in force during the term of this Management Agreement and shall contain a cancellation clause reading in substance as follows "It is agreed that this policy shall not be canceled nor the amounts of coverage provided herein reduced until thirty (30) days after the PV Board of Directors shall have received written notice as to such cancellation or reduction ". In the event that MANAGER is advised by one or more of the insurers that it will no longer provide such coverages, MANAGER shall immediately advise the President of the El Segundo Senior Citizen Housing Corporation that it can no longer provide such coverages and request instructions from the Board as to what action to take with regard to replacement of such coverages D All of the above policies must be written by an insurance company licensed to do business in California with a `Best's Rating" of not less than A XIQ. LA #62902 v2 PARK VISTA MANAGEMENT AGREEMENT 016 E Two (2) copies of all of the policies set forth above shall be sent to the President of the El Segundo Senior Citizen Housing Board, c/o The City of El Segundo, 350 Main St, El Segundo, CA 90245 F MANAGER will maintain with the City certificates of insurance evidencing current coverage for MANAGER'S General Liability coverage. MANAGER'S Workers Compensation coverage. MANAGER'S Employers Automobile Non Ownership Liability coverage and MANAGER'S Fidelity Bond, naming additional insured as Per item 4C above Section 14 MANAGER ASSUMES NO LLABMITY FOR ACTS OF PV MANAGER assumes no liability, whatsoever for any acts or omissions of PV, it board of directors, any previous owners of the Premises or any previous management or other agent of either MANAGER assumes no liability for any failure of or default by any tenant in the payment of any rent or other charges due PV or for the performance of any obligations owed by any tenant to PV pursuant to any lease or otherwise Nor does MANAGER assume any liability for any violations of environmental or other regulations, which occurred prior to MANAGER'S entering into this agreement Any such regulatory violations or hazards discovered by MANAGER shall be brought to the attention of PV in writing, and PV shall promptly cure them Section 15 MANAGER'S COMPENSATION AND EXPENSES As compensation for the services provided by MANAGER under this Agreement (and exclusive of reimbursement of expenses to which MANAGER may be entitled hereunder). PV shall pay MANAGER as follows 15 1 FEE FOR MANAGEMENT SERVICES For its proper performance of all the services as set forth herein, MANAGER shall be paid the fee of $2,500 00 per month ($30,000 annually) Management fees maybe increased or otherwise modified in subsequent years by wntten addenda to this agreement 15 2 FOR APARTMENT LEASING None Included in 15 1 Section 16 REPRESENTATIONS PV represents and warrants That PV has full power and authonty to enter this Agreement, that there are no written or oral agreements affecting the Premises other than tenant leases, copies of which have been furnished to MANAGER, that there are no recorded easements, restrictions, reservations, or rights of way which adversely affect the use of the Premises for the purposes intended under this Agreement, that to the best of PV's knowledge, the property is zoned for the intended use; that all leasing and other permits for the operation of the Premises have been secured and are current, that the building and its construction and operation do not violate any applicable statutes, laws, ordinances, rules, regulations, orders, or the like (including, but not limited to, those pertammg to hazardous or toxic substances), that the building does not contain any asbestos, urea, formaldehyde, radon, or other toxic or hazardous substance, and that no unsafe condition exists CA #62902 v2 PARK VISTA MANAGEMENT AGREEMENT 017 Section 17 STRUCTURAL CHANGES PV expressly withholds from MANAGER any power or authority to make any structural changes in any building, or to make any other major alterations or additions in or to any such building, or to any equipment in any such building, or to mcur any expense chargeable to Park Vista other than expenses related to exercising the express powers vested in MANAGER through this Agreement, without the prior written consent of the PV Board of Directors However, such emergency repairs an may be required because of danger to life or property, or which are immediately necessary for the preservation and safety of the Premises or the safety of the tenants and occupants thereof, or required to avoid the suspension of any necessary service to the Premises, or to comply with any applicable federal state, or local laws, regulations, or ordinances, shall be authorized pursuant to the appropriate paragraphs of this Agreement, and MANAGER shall notify PV accordingly Section 18 BUILDING COMPLIANCE Subject to those requirements set forth herein, MANAGER assumes no liability, and is given no responsibility for compliance of the Premises, or any equipment therein, with the requirements of any building code, statute, ordinance, law, or regulation of any governmental body or of any public authority or official thereof having jurisdiction thereof, except to notify PV promptly or to forward to PV promptly any complaints, warnings, notices, or summonses received by MANAGER relating to such matters PV represents that to the beat of its knowledge the Promises and all such equipment comply with all such requirements. Section 19 TERMINATION 19 1 This Agreement shall be terminable by either Party for any reason upon 30 days written notice Section 20 HEADINGS AND ATTACHMENTS All headings an subheadings employed within this Agreement are inserted only for convenience and ease of reference and are not to be considered in the construction or interpretation of any provision of this Agreement Section 21 FORCE MAJEURE Any delays in the performance of any obligation of either of the parties hereto under the terns of this Agreement shall be excused to the extent that such delays are caused by wars, national emergencies, natural disasters, strikes, utility failures, governmental regulations, nots, adverse weather and other similar causes not within the control of the parties and any time periods required for performance shall be extended accordingly Section 22 ENTIRE AGREEMENT This Agreement and the documents expressly referred to herein constitute the entire agreement among the parties with respect to the subject matter hereof and supersede any prior agreement or understanding among the parties with respect to such subject matter LA #62902 v2 -10- PARK VISTA MANAGEMENT AGREEMENT 018 Section 23 RIGHTS CUMULATIVE; NO WAIVER No right or remedy herein conferred on or reserved by either of the parties to this Agreement is intended to be exclusive of any other right or remedy, and each and every right and remedy shall be cumulative and in addition to any other right or remedy given under this Agreement or now or hereafter legally existing upon the occurrence of an event of default under this Agreement The failure of either party to insist at any time on the strict observance or performance of any of the provisions of the Agreement, or to exercise any right or remedy as provided in the Agreement, shall not impair any such right or remedy or be construed as a waiver or relinquishment of such right or remedy with respect to subsequent defaults Every right and remedy given by this Agreement to the parties to it may be exercised from time to time and as often as may be deemed expedient by those parties Section 24 NOTICES All notices, requests, demands, consents and other communications required or permitted to be given by this Agreement shall be in writing and personally delivered or placed in the United States mail, properly addressed and with full postage prepaid, certified and return receipt requested. Such notices shall be deemed received at the earlier of (a) the date actually received, or (b) 5 business days after such marling Such notices shall be sent to the parties at the following addresses, unless other addresses are furnished by appropriate notice If to PV, to Park Vista Board of Directors C/o El Segundo Recreation and Parks Department 339 Sheldon Street El Segundo, California 90245 If to MANAGER, to Community Housing Management Services 110 Pine Avenue, Suite 515 - -Long Beach, CA 90802 — Attn George Mercer LA #62902 v2 -11- PARK VISTA MANAGEMENT AGREEMENT 019 r Section 25 APPLICABLE LAW AND PARTIAL INVALIDITY The execution, interpretation and performance of this Agreement shall in all respects be controlled and governed by the laws of the State of California If any part of this Agreement shall be declared invalid or unenforceable, then the Agreement shall remain in full force and effect exclusive of such unenforceable provision Section 26 INDEMNIFICATION SURVIVES TERMINATION All representations and warranties of the parties contained herem shall survive the termination of this agreement All provisions of the Agreement that require the parties to insure, indemnify or hold harmless one another shall survive any termination, and if MANAGER and/or PV becomes involved in any proceedings or litigation by reason of the matters contained in tlus Agreement, such provisions apply as if this Agreement were still in effect Section 27 AGREEMENT BINDING UPON SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties hereto and their respective personal representatives. heirs, administrators, executors, successors, trustees and assigns Section 28 MODIFICATION This Agreement shall not be modified or amended except by a written agreement executed by both of the parties IN WITNESS THEREOF, the parties hereto have affixed their respective signatures this day- of April, 2001 EL SEGUNDO SENIOR CITIZENS ** HOUSING CORPORATION aka PARK VISTA By j �x r A PX-,G „r. BY — Peter Freeman, President George A. METcer, Exec Director i LA #62902 v2 -12- PARK VISTA MANAGEMENT AGREEMENT OZ” (k ! Q ; � 1� \A)�|7' 29 §� Z\ §.� §- E|■y£ /!�.!!) | =§|� §- § EB§§ _ |° ( < | ®;|®- , ■ | |! g,E■§.r|£■ PmB § §; I §§ !a||§�|�§k § |||§ !§!§ § ■ / ■,,,,E:l :lEl ;nl, ■ § §, §�E2, 2 @ { ! . � k � ! w| (\k� \[ (§ � § � E � � k! |! )k E § ! } $ � � lilt •! MIST IBEER i !•|! ■� . | ■•� ° ■, «!!!� !■ . -| � * »k§ 021 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 3124/2001 THROUGH 4/6/2001 Date 3/13/01 3/28/01 3/26101 3/26/01 3/26/01 3/26/01 3/30/01 3130/01 3/29/01 3124 - 3130101 Payee Amount Description Union Bank Health Comp Federal Reserve Bank Federal Reserve Bank IRS Employment Development Federal Reserve Bank Federal Reserve Bank Union Bank Workers Comp Activity DATE OF RATIFICATION: 04117/01 TOTAL PAYMENTS BY WIRE: 30,000 00 PGC -El Segundo, LLC 3,33265 Weekly claims 3/23 20000 Emp Savings Bonds PR19 1 200.00 Emp Savings Bonds PR19 EE 186,743 76 Federal Taxes PR 20 36,541 95 State Taxes PR 20 25000 Emp Savings Bonds PR20 1 15000 Emp Savings Bonds PR20 EE 36,000 00 PGC -EI Segundo, LLC 10,856.91 SCRMA checks issued 304,275.27 Certified as to the accuracy of the wire transfers by 9eputyTreasurer 6Z±�� j/`t /o / Date Finance Director 9.t /Y% % y //y �a Date 304,275.27 City Manager 4441 6 Dat Information on actual expenditures is available in the City Treasurers Office of the City of El Segundo 022 L REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 3, 2001 - 5:00 P.M. 5:00 PM Session CALL TO ORDER - Mayor Gordon at 5 00 p m ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick SPECIAL MATTER: - Present - Present - Present - Present - Absent Appoint Mary Strenn, City Manager, as Real Property Negotiator for the lease or purchase of Lots 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23 and 24, of Tract No 47247, City of El Segundo, County of Los Angeles, State of California as per map recorded in Book 1143, pages 20, 22 and 23, of Maps in the office of said County MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to appoint Mary Strenn, City Manager, as Real Property Negotiator for the lease or purchase of Lots 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23 and 24, of Tract No 47247, City of El Segundo, County of Los Angeles, State of California as per map recorded in Book 1143, pages 20, 22 and 23, of Maps in the office of said County MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Council Member Wernick Absent CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et se ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Gov't Code §54957 (Personnel), and /or conferring with the City's Labor Negotiators as follows- CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Phillips Petroleum, et al v County of Los Angeles, et al., USDC No 1938 -MRP (MANx). 2 Shell Chemical Company, et al v County of Los Angeles, et al , USDC No 1917 -GHK (RCx). 3 Jeffrey Capistran v El Segundo, LASC Case No YC 038535 4. Lucas v El Segundo, LASC Case No L04721 5 El Segundo v. Trio Manufacturing, LASC Case No YC038567 6 Glover v City of El Segundo, LASC Case No YC039465 MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 3, 2001 3 PAGE ON }j CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b). -0- potential case (no further public statement Is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — Real property negotiation meeting with Mary Strenn, Real Property Negotiator, regarding the lease or purchase of Lots 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23 and 24, of Tract No 47247, City of El Segundo, County of Los Angeles, State of California as per map recorded in Book 1143, pages 20, 22 and 23, of Maps in the office of said County Council adjourned to open session at 6,55 P M REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 3, 2001 - 7:00 P.M. 7:00 PM Session CALL TO ORDER — Mayor Gordon at 7 00 p m INVOCATION — Clerk Mortesen PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — (a) Council Member John Gaines presented John Hines, Head Coach, Commendations to the members of the El Segundo Youth Swim Team and their Coaches for their dedication to the Urho Saari tradition of championship swimmers (b) Mayor ProTem Jacobs presented a Proclamation to Dina Kramer, Public Information Services, proclaiming April 1 - 7, 2001 NATIONAL LIBRARY WEEK in El Segundo with the national campaign theme of "@ the Library" and encouraging all citizens of all ages to visit and see what's new @ your Library (c) Council Member Kelly McDowell presented a Proclamation to Jim Coil, President, Friends of the Dog Park, declaring Saturday, April 7, 2001 as the First Anniversary of the El Segundo Dog Park, and inviting the community and their "canine friends' to the official ceremony to be held at 10 00 a.m , Saturday, April 7, 2001. (d) Council Member John Gaines presented a Proclamation to Craig Pedego, Fire Chief, declaring the month of April as EARTHQUAKE PREPAREDNESS MONTH and the week of April 23-29,2001 as FAMILY AND COMMUNITY PREPAREDNESS WEEK in the City of El Segundo MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 2 024 (e) Mayor Mike Gordon presented Commendations to AYSO El Segundo Region 92 players and coaches for their winning accomplishments and fine publicity they have brought to our community by their good sportsmanship and inspired team play ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Absent PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Dorothy Argo, resident, spoke regarding the Imperial Street School Site Thanked Chevron and others for collection of monies to provide playground equipment Peggy Tyrell, resident, spoke regarding her request to have an election to ask the public how they would like Main Street improvements to be handled Ray Miller, resident and representative of Masonic Lodge, spoke regarding their sponsorship of essay competitions at the Middle and High Schools. Noted that awards will be given on April 26 at 7 00 p m at the El Segundo Masonic Lodge and invited Council and the public to attend Liz Garnholz, resident, asked for an explanation of Consent Item 4, RSI Program Also spoke regarding LAX matters Q A C PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Council Member Wernick Absent SPECIAL ORDERS OF BUSINESS — NONE UNFINISHED BUSINESS — NONE REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 3 025 E. CONSENT AGENDA All Items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an Item Is made, the item(s) will be considered Individually under the next heading of business Approved Warrant Numbers 2516472 - 2516762 on Register No 12 in total amount of $841,131 43, and Wire Transfers in the amount of $1,016,144.27 2 Approved City Council meeting minutes of March 20, 2001 3 Second reading and adoption of Ordinance No. 1332 amending Section 2.28 030 Title 2, of the El Segundo Municipal Code to reflect the creation of the Administrative Services Department and the Director of Administrative Services position 4 PULLED AT THE REQUEST OF RESIDENT 5 Approved filing of the California Defense Retention Grant Program Application to the State of California — Technology, Trade and Commerce Agency with qualification and adopted Resolution No 4214, 6, Approved License Agreement No 2871 with Boeing Satellite Systems for Installation of underground communication conduits within the public street rights -of -way and authorized the Mayor to execute the Agreement on behalf of the City. MOVED by Mayor Pro Tom Jacobs, SECONDED by Council Member McDowell to approve consent agenda Items 1, 2, 3, 5 and 6 MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Council Member Wernick Absent CALL ITEMS FROM CONSENT AGENDA 4 Approved Amendment Number 5 to the City's Contract Number 2737 of November 15, 1999 with Wyle Laboratories Inc (Wyle) to extend the time Wyle provides in program management of the City's Residential Sound Insulation (RSI) Program. This amendment continues Wyle's current project management service for up to 6 months at a cost not to exceed $10,000 per month, or $60,000 total. Mary Strenn, City Manager, gave a brief report MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve Amendment Number 5 to the City's Contract Number 2737 of November 15, 1999 with Wyle Laboratories Inc (Wyle) to extend the time Wyle provides in program management of the City's Residential Sound Insulation (RSI) Program MOTON PASSED BY UNANIMOUS VOICE VOTE. 4/0 Council Member Wernick Absent MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 4 026 F. NEW BUSINESS — 7 Introduction and explanation of the recodification process for the newly reorganized municipal code City Clerk Cindy Mortesen gave a report Council consensus to receive new Municipal Code and approve planned adoption schedule 8 An Ordinance of the City Council amending certain sections of the Municipal Code to provide for the setting of fees by Resolution. City Attorney Mark Hensley gave a report City Attorney Mark Hensley read by title only ORDINANCE NO 1334 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALFIORNIA, AMENDING CERTAIN SECTIONS OF THE "EL SEGUNDO MUNICIPAL CODE" TO PROVIDE FOR THE SETTING OF FEES BY RESOLUTION OF THE CITY COUNCIL Mayor Pro Tern Jacobs introduced Ordinance No 1334 9 Extend the Residential and Municipal Solid Waste Collection Contract with Consolidated Disposal Services, L L C., a subsidiary of Republic Services, Inc, for a three (3) year term at the current rate - Fiscal Impact = $510,000. City Manager Mary Strenn gave a report. -- MOVED by Council Member McDowell, SECONDED by Council Member Gaines to extend the Residential and Municipal Solid Waste Collection Contract, as amended, with Consolidated Disposal Services, L L.C., a subsidiary of Republic Services, Inc , for a three (3) year term at the current rate; authorize staff to process and execute the extended Agreement No. 24108 and directed staff to implement a Recycling Program at a cost of $1.25 per household payable by the General Fund, require Republic to sign as a guarantor on Agreement, and require Republic to meet AQMD regulations regarding alternative fuel vehicles MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Council Member Wernick Absent 10 Request for Proposals from qualified consultants to develop a Sewer Master Plan — Fiscal Impact = $150,000. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to authorize staff to solicit proposals from qualified consultants to develop a Sewer Master MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 5 027 Plan MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 Council Member Wernick Absent 10 Request for the City Council to Implement a Communications Training Officer (CTO) program and increase the authorized staff level for Senior Dispatchers to provide more supervisory coverage No cost from the General Fund, $17,800 from Asset Forfeiture Police Chief Tim Grimmond gave a brief report MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve the creation and implementation of a CTO program for the newly formed dispatch center, and increase the Senior Dispatcher authorized staff level to 4 positions and reduce the full -time Communications Dispatcher authorized staff level to 13 positions. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Council Member Wernick Absent G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell — Congratulated outgoing Redondo Beach Council Member Bob Plnzler on his contributions to the community Council Member Gaines — Reported on Municipal Area Express and grant funding to purchase new buses Mayor Pro Tem Jacobs - NONE — - Mayor Gordon — Reported that all Los Angeles Mayoral candidates will not support the LAX Master Plan. Reported on upcoming SCAG meetings. Reported on the reinstatement of the Southern California Airport Aviation Authority Council consensus to appoint Mayor Gordon and Mayor Pro Tern Jacobs to the Revenue Subcommittee. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals, who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Peggy Tyrell, resident, requested that an election be held to decide what Downtown Improvements would be Implemented. MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 L U PAGE NO 6 CLOSED SESSION - NONE ADJOURNMENT at 8.00 P M Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 7 029 EL SEGUNDO CITY COUNCIL MEETING DATE: April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION' Second reading and adoption of an ordinance amending the contract between the Board of Administration of the Public Employees Retirement System and the City Council of the City of El Segundo and providing Section 21363 1 (3% at 55 Full and Modified Formula) for local fire members, as required by the Memorandum of Understanding between the City and El Segundo Firefighter's Association RECOMMENDED COUNCIL ACTION: 1) Second reading and adoption of ordinance by title only, and /or 2) Other possible action /direction BACKGROUND & DISCUSSION' (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS- 1) Ordinance No 1333 authorizing amendment to the City's contract with PERS, 2) Amendment contract documents prepared by PERS Actuarial and Employer Services Division, 3) Resolution No 4213 approving amendment to the City's agreement with PERS FISCAL IMPACT Operating Budget: Amount Requested__ $141,500 Account Number. Project Phase. Appropriation Required NO ORIGINATED DATE. April 4, 2001 Robert Hyland, Human urces Manager REVIEWED BY./ DATE' KI��o1 / / /./i rt, Assistant 4 n30 Background and Discussion: On July 18, 2000, the City Council approved three -year extension to the City's Memorandum of Understanding with the El Segundo Firefighters Association The agreement includes a provision that the City amend its current agreement with the Public Employees' Retirement System (PERS) to provide "3% at 55" benefits for local Fire Safety Employees On March 20, 2001, the City Council adopted a Resolution of Intention to amend the City's contract with PERS, declared publicly the annual future costs of the benefit change and introduced Ordinance No 1333 which would ratify the change in benefits, as required by PERS Upon adoption of the ordinance attached, the effective date of the 3% at 55 retirement formula for fire safety employees, would be May 19, 2001. The City is declaring that it's contribution rate will increase by an amount totaling 3192% 031 ORDINANCE NO. 1333 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law, and WHEREAS, one of the steps in the procedures to amend the contract is the adoption by the governing body of the public agency of an ordinance to approve an amendment to said contract NOW THEREFORE, the City Council of the City of El Segundo does ordain as follows SECTION 1. That an Amendment to the contract between the City Council of the City of El Segundo, California and the Board of Administration, California Public Employees' Retirement System, is hereby authorized, a copy of said Amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though herein set out in full SECTION 2. The Mayor of the City Council of the City of El Segundo Is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency SECTION 3. The Ordinance shall take effect thirty (30) days after the date of Its adoption, and prior to the expiration of fifteen (15) days from the passage thereof shall be posted In at least three (3) places throughout the City Hall of the City of El Segundo, California, 350 Main Street, El Segundo, California, located In Los Angeles County and thenceforth and thereafter the same shall be in full force and effect SECTION 4. The City Clerk is directed to certify the adoption of this ordinance and shall cause the same to be published or posted in the manner prescribed by law PASSED, APPROVED AND ADOPTED this _ day of , 2001. Mike Gordon, Mayor City of El Segundo, California 032 ORDINANCE NO AUTHORIZING AMEWNDMENT TO PERS CONTRACT ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of , 2001, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2001, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS TO FORM t rk D Hens , City Attom 033 ORDINANCE NO AUTHORIZING AMEWNDMENT TO PERS CONTRACT RESOLUTION NO. 4213 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF EL SEGUNDO WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law, and WHEREAS, one of the steps in the procedures to amend the contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract, and WHEREAS, the following is a statement of the proposed change To provide Section 21363 1 (3% @ 55 Full and Modified formula) for local fire members NOW, THEREFORE, BE IT RESOLVED, that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached hereto, as an "Exhibit" and by this reference made a part hereof. SECTION 1. The City Clerk shall certify to the passage and adoption of this resolution, shall-enter the same in the book of original resolutions of said city, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said city, in the minutes of the meeting at which the same is passed and adopted PASSED, APPROVED AND ADOPTED this 20th day of March 2001. Mike Gordon, Mayor of the City of El Segundo RESOLUTION NO 4213 To amend PERS -FFA W@3 /. @55 Page No I 034 ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No 4213was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 20th day of March, 2001, and the same was so passed and adopted by the following vote AYES Gordon, Jacobs, McDowell, Wernick NOES None ABSENT Gaines ABSTAIN. None NOT PARTICIPATING None Cindy Mo ertert sen, City Clerk APPROVED AS TO FORM. 12" x _; 4 �f I � - _ ark ensley ity Attorney RESOLUTIONNO 4213 To amend PERS -FFA T03@%@55 Page No 2 1135 Ca1PERS California Public Employees' Retirement System AMENDMENT TO CONTRACT Between the Board of Administration California Public Employees' Retirement System and the City Council City of El Segundo The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, j hereinafter referred to as Public Agency, having entered into a contract effective October 1, 1943, and witnessed August 25, 1943, and as amended effective November 1, 1947, August 1, 1949, July 1, 1950, November 1, 1955, September 1, 1958, March 9, 1959, November 7, 1964, October 19, 1968, December 11, 1971, July 20, 1974, July 19, 1975, January 3, 1976, July 16, 1977, June 3, 1978, February 6, 1982, April 3, 1982, January 1,_ 1992, June 27, 1992, May 15, 1993, January 8, 1994, January 19, 1 996, April 4, 1997, October 13, 1997, October 7, 2000 and December 18, 2000 which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows. A Paragraphs 1 through 13 are hereby stricken from said contract as executed effective December 18, 2000, and hereby replaced by the following paragraphs numbered 1 through 13 inclusive 1 All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided "Normal retirement age" shall mean age 55 for local miscellaneous members and age 55 for local fire members, and 50 for local police members 036 2 Public Agency shall participate in the Public Employees' Retirement System from and after October 1, 1943 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency 3 Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement a Local Fire Fighters (herein referred to as local safety members), b Local Police Officers (herein referred to as local safety members), c Employees other than local safety members (herein referred to as local miscellaneous members) 4 In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System NO ADDITIONAL EXCLUSIONS 5 Prior to January 1, 1975, those members who were hired by Public Agency on a temporary and /or seasonal basis not to exceed 6 months were excluded from PERS membership by contract Government Code Section 20336 superseded this contract provision by providing that any such temporary and /or seasonal employees are excluded from PERS membership subsequent to January 1, 1975. Legislatign repealed and = replaced said Section with Government Code Section 20305 effective July 1. 1994 6 The percentage of final compensation to be provided for each year of credited prior and current service for local miscellaneous members shall be determined in accordance with Section 21354 of said Retirement Law, subject to the reduction provided therein for service on and after July 1, 1956, the effective date of Social Security coverage, for members whose service has been included in Federal Social Security (2% at age 55 Full and Modified) 7 The percentage of final compensation to be provided for each year of credited prior and current service as a local fire member shall be determined in accordance with Section 21363 1 of said Retirement Law (3% at age 55 Full and Modified) The required member contribution rate is 9% of reportable compensation 037 8 The percentage of final compensation to be provided for each year of credited prior and current service as a local police member shall be determined in accordance with Section 21362 2 of said Retirement Law (3% at age 50 Full) The required member contribution rate is 9% of reportable compensation 9 Public Agency elected and elects to be subject to the following optional provisions a Sections 21624 and 21626 (Post - Retirement Survivor Allowance) for local safety members only b Section 21571 (Basic Level of 1959 Survivor Benefits) for local miscellaneous members only c Section 21222.1 (One -Time 5% Increase - 1970) Legislation repealed said Section effective January 1, 1980 d Section 212222 (One -Time 5% Increase - 1971) Legislation repealed said Section effective January 1, 1980 e Section 21024 (Military Service Credit as Public Service), Statutes of 1976 f Section 20042 (One -Year Final Compensation) g Section 21573 (Third Level of 1959 Survivor Benefits) for local fire members only h Section 21574 (Fourth Level of 1959 Survivor Benefits) for local police members only 10 Public Agency shall contribute to said Retirement System the contributions 1 determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System 11 Public Agency shall also contribute to said Retirement System as follows a Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21573 of said Retirement Law (Subject to annual change ) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local fire members 03S b Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21574 of said Retirement Law (Subject to annual change ) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local police members c A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law d A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law 12 Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law 13 Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board B This amendment shall be effective on the day of BOARD OF ADMINISTRATION CITY COUNCIL PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF EL SEGUNDO BY BY KENNETH W MARZION, CHIEF PRESIDING OFFICER ACTUARIAL & EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM Witness Date Attest Clerk AMENDMENT PERS - CON -702A (Rev 8 \96) 039 EL SEGUNDO CITY COUNCIL MEETING DATE- April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION: Annual adoption of the City's Investment Policy RECOMMENDED COUNCIL ACTION, Adopt City's Investment Policy as submitted BACKGROUND & DISCUSSION: The Investment Policy of a local agency, by State law, must be adopted annually by its legislative body The policy presented herewith for consideration and adoption has several minor changes from that which was approved last year. The City Treasurer has recommended additional internal controls for monitoring market downgrades and additional reporting to the California Debt and Investment Advisory Commission (CDIAC) to comply with Assembly Bill 943 (AB943 ) ATTACHED SUPPORTING DOCUMENTS: Recommended Investment Policy. FISCAL IMPACT* Operating Budget: NA Amount Requested -0- Account Number NA Project Phase. NA Appropriation required, NO ORIGINATED: DATE: Ralph Ei` Lanphere, City r�reasurer REVIEWED BY: Bret Plumlee Director of Finance ary S nn, City Manager DATE: t /A /o I DATE. 7 040 s 10 20 30 City of El Segundo Investment Policy Policy It is the policy of the City of El Segundo to invest public funds in a prudent manner with the primary objectives of, in priority order, safety, hquidrty and yield, and in conformance with all state and local statutes governing the investment of public funds Scope This investment policy applies to all funds invested on behalf of the City of El Segundo These funds are accounted for in the City of El Segundo's Comprehensive Annual Financial Report and include 21 Funds 2 1 1 General Fund 2 12 Special Revenue Funds 2 1 3 Capital Project Funds 2 14 Enterprise Funds 2 1 5 Trust and Agency Funds 2 1 6 Debt Service Fund Prudence When investing, reinvesting, purchasing, ar�quinng, exchanging, selling, and managing public funds, the City Council, Treasurer and other persons authorized to make investment decisions on behalf of the City, shall act with the care, skill, prudence, and diligence under the circumstances then prevailing, that a prudent person acting in a like capacity and familianty with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City 3 1 The standard of prudence to be used by investment officers shall be the "prudent investor" standard and shall be applied in the context of managing an overall portfolio of money and investments that belong to the public Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments 03101 041 40 Obiectiv The primary objectives, in priority order, of the City of El Segundo's investment activities shall be 41 Safety Safety of principal is the foremost objective of the investment program Investments of the City of El Segundo shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio To attain this objective, the City shall only invest in high quality securities and it shall diversify its investments in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio so as not to harm the City's cash flow and principal The City shall also structure its portfolio so as to prevent the need to sell securities prior to maturity and it shall not take short positions, that is, selling securities that the City does not own 42 Liquidity The City of El Segundo's investment portfolio will remain sufficiently liquid to enable the City of El Segundo to meet all operating requirements which might be reasonably anticipated 4 3 Returns on investment The City of El Segundo's investment portfolio shall be designed with the objective of attaining a return throughout budgetary and economic cycles, taking into account the City of El Segundo's investment risk constraints and the cash flow characteristics of the portfolio 50 Delegation of Authontv Authority to manage the City of El Segundo's investment program is derived from the following State of California Government Code Section 53600 et seq Management responsibility for the investment program is therefore delegated to the City Treasurer, who shall establish written procedures for the gperation of the investment program consistent with this investment policy Procedures should include reference to safekeeping, wire transfer agreements, collateral/depository agreements and banking service contracts Such procedures shall include explicit delegation of authority to persons responsible for investment transactions No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials 60 Authorized Financial Dealers and Institutions The City Treasurer shall transact business only with banks, savings and loans, state and federal credit unions, and securities dealers The Treasurer shall select and maintain a current list of broker /dealers, as defined by Corporations Code Section 25004, authorized to provide the City investment services This list of broker /dealers shall be included in the Treasurer's monthly investment report to the City Council The broker /dealers shall meet the requirements of Government Code Section 53635 5 and Securities & Exchange Comrrussion Rule 240 15c3 -1 (uniform net capital rule) The Treasurer shall keep on file 2 03/01 1 70 we HE with the City an audited financial statement for each authorized broker /dealer's last complete fiscal year Each authorized broker /dealer shall execute an acknowledgement that it has read the City's current Investment Policy and that it will abide by the terms and conditions of the Policy Additionally, each such broker /dealer shall complete the questionnaire attached hereto City funds shall only be placed in and invested with depositories that meet the requirements of Government Code Sections 53630 et seq Authorized & Suitable Investments The City of El Segundo is empowered by California Government Code Section 53600 et seq to invest in the following types of securities pursuant to the limits imposed by said statute (A copy of Government Code Sections 53601 and 53601 6 are attached and by reference herein incorporated) Of such permitted investments, City funds may be 71 Permitted Investments/Deposits 7 1 1 Securities of the U S Government 7 1 2 Certificates of Deposits 7 13 Negotiable Certificates of Deposit ` 7 14 Bankers Acceptances 7 1 5 Commercial Paper 7 1 6 Local Agency Investment Fund (LAIF) 7 1 7 Time deposits 7 1 8 Mutual Funds 7 1 9 Medium Term Notes 7 1 10 County Pooled Funds Collaterahzation Collateralization will be required on certificates of deposit pursuant to Government Code Sections 53652 through 53667 Collateral will always be held by an independent third party with whom the City has a current custodial agreement A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained Safekeeping and Custod All security transactions entered into by the City of El Segundo shall be conducted on a dehvery- versus - payment (DVP) basis pursuant to Government Code Section 53601 Except for certificates of deposit, securities shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts pursuant to Government Code Section 53608 03/01 01 S s 100 Diversification The City of El Segundo will diversify its investment by security type and institution With the exception of U S Treasury securities and authorized pools, no investment shall be made in contravention of Government Code Sections 53601 and 536016 or which will cause more than 50% of the entity's total investment portfolio to be invested in a single security type or with a single financial institution 11 0 Maximum Matunties To the extent possible, the City of El Segundo will attempt to match its investments with anticipated cash flow requirements The City will not directly invest in securities maturing more than five (5) years from the date of purchase pursuant to Government Code Section 53601 12 0 Internal and External Control The Treasurer shall establish internal control procedures such that daily investment activity is being reviewed by the Director of Finance These procedures shall provide adequate internal controls to insure compliance with this Investment Policy and state law The procedures shall be reviewed annually by an independent external auditor If the City deposits funds in County Treasuries for investment by County Treasurers, the City Treasurer shall review the statements and reports generated pursuant to Government Code Sections 16481 2, 27133, 27134 and 53684 for each County in which the City has deposited funds Based upon the review process, the Treasurer shall on a quarterly basis provide a written report to the City Council summarizing any failure by the County Treasuries to comply with state law or their own investment policies and any significant investment activity by the County Treasuries The City Council shall establish a periodic independent external audit of the City's compliance with this Investment Policy 13 0 Reporting The Treasurer shall file a monthly report, which states its relationship to the Statement of Investment Policy This report mush be filed with the City Manager and the City Council and comply with Government Code Sections 53607, 53646 and 53684 The General elements of the monthly reports include, but are not limited to, the following_ a Type of investments b Issues c Date of maturity d Par and dollar amount invested 4 03/01 044 s e Current market value of securities with maturity in excess of twelve months f Rate of interest g Statement relating the report to the Statement of Investment Policy Statement that there are sufficient funds to meet the next 6 month's obligations County pool investment report List of current authorized broker /dealers List of all investments not held by a third party custodian and the reason they are not placed with a third party custodian 14 0 Investment Advisory Committee The City has estabhshed an Investment Advisory Committee ( "IAC) comprised of the City Treasurer, the Finance Director, an El Segundo Resident (Council appomted) and a member of the investment community (Council appomted) The IAC shall be provided with copies of the monthly reports identified in Section 13 The IAC shall meet the third Tuesday at the end of each quarter to discuss the City's investments and shall commumcate in writing any concerns or comments it has with respect to the City's investments or this Investment Policy to the City Council 15 0 Ethics and Conflicts of Interest All participants in the City's investment process shall seek to act responsibly as custodians of the public trust The City Treasurer, or when appropriate the Deputy City Treasurer, shall avoid any transaction that might impair pubbc confidence in the City's ability to govern and manage the investment of public funds in an effective manner The City Treasurer, Deputy City Treasurer, or other official charged with the responsibility of making mvestment decisions shall have no vested interest in any investment being made involving public funds of the City, and shall gain no financial benefit from such investment decisions s \i ..r4 03/01 045 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE. April 17, 2001 AGENDA HEADING- Consent AGENDA DESCRIPTION An Ordinance of the City Council amending certain sections of the Municipal Code to provide for the setting of fees by Resolutions RECOMMENDED COUNCIL ACTION. Second Reading and Adoption BACKGROUND & DISCUSSION. This Ordinance removes the fee amount from the Municipal Code and provides for the setting of fees by Resolution This will make the Municipal Code more consistent, and the paper tracking of existing fees easier for the public and staff to identify Resolutions adopting the listing of all current fees were adopted at the March 20, 2001 meeting There is no change in the existing fees and fines ATTACHED SUPPORTING DOCUMENTS Draft Ordinance FISCAL IMPACT: Operating Budget* Amount Requested: Account Number: Project Phase. Appropriation required ORIGINATED. DATE: Cindy Morte �i,�)� ,) April 4, 2001 DATE. Mary Strenn, F '146 ORDINANCE NO. 1334 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALFIORNIA, AMENDING CERTAIN SECTIONS OF THE "EL SEGUNDO MUNICIPAL CODE" TO PROVIDE FOR THE SETTING OF FEES BY RESOLUTION OF THE CITY COUNCIL THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES ORDAIN AS FOLLOWS: Section 1 That chapter 5 40 consisting of Section 5 40 040 shall read as follows 542.040 MASSAGE TECHNICIANS — PERMIT REQUIRED - EXAMINATION REQUIRED — FEES Massage technicians shall obtain a permit pursuant to the provisions of this chapter and upon application shall pay a one -time investigation fee set by Resolution of the City Council In order to obtain the permit provided for herein, each massage technician must successfully pass the Los Angeles County examination of applicants for massage technician and pay to the city at the time of application for the permit provided herein, ` an examination fee set by Resolution of the City Council of the City Council In addition any massage technicians doing business in the city as an independent operative, shall be subject to the business license tax provided for by Section 5 08 570 of this code Section 2 That chapter 5 42 consisting of Section 5 42 060 shall read as follows, ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION I I ,i PAGE NO 1 Ct 5 42 060 APPLICATION — PERMIT — FEES. (a) Motion Picture, Radio, or Television Productions. A nonrefundable application fee for motion picture, radio or television productions as set by Resolution of the City Council shall be paid A permit fee as set by Resolution of the City Council shall be paid whenever the permittee uses any portion of any public street, road, right -of -way or building, other that a building located in a public park, owned or controlled by the city The use of public parks and buildings located in public parks to the exclusion of the general public shall be discouraged, however, when such permit is granted the permit fee shall be fixed by Resolution of the City Council (b) Still Photography commercial advertising A nonrefundable application fee for still photography commercial advertising as set by Resolution of the City Council shall be paid. A permit fee as set by Resolution of the City Council shall be paid whenever the permittee uses any portion of any public street, road, right -of -way or building, other that a building located in public park, owned or controlled by the city The use of public parks and buildings located in public parks to the exclusion of the general public shall be discouraged, however, when such permit is granted the permit fee shall be fixed by Resolution of the City Council Section 3 That chapter 5 40 consisting of Section 5 40 110 shall read as follows 5 40 110 (5) Fee The fee for such identification card for the first year and each renewal year shall be set by Resolution of the City Council. Section 3. That chapter 5.42 consisting of Section 5 42 070 shall read as follows: ORDINANCE NO AMENDING ESMC TO PROVIDE FOR p SETTING OF FEES BY RESOLUTION 2 0 4 H 5 42 070 DIRECT OVERHEAD EXPENSES In addition to the fees and charges established, the permitee shall pay all costs and direct overhead of the city for supervising, controlling, and managing permitee's operation This shall Include, but not be limited to, all personnel costs, all material and supply costs, and all other direct costs and expenses of the city These costs and expenses shall be computed at the conclusion of the project and shall be deducted from the deposit required Section 4 That chapter 5 46 consisting of Section 5 46.050 shall read as follows 5 46 50 CONTENETS OF APPLICATION — FEE Said application for a license shall contain the following The name of the applicant's organization and a statement that applicant Is an eligible organization under Section 546.020 The name and signature of at least two officers of the applicant organization The particular property within the city, including the street number, owned or leased by the applicant, used by such applicant for an office or for performance of the purposes for which the applicant is organized, together with the occupancy capacity of such place. Nothing in this subdivision shall be construed to require that the property owned or leased by the organization be used or leased exclusively by such organization. Proposed days of week and hours of day for conduct of bingo games ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO 3 r That the applicant agrees to conduct bingo games in strict accordance with the provisions of Section 326.5 of the Penal Code and this chapter as they may be amended from time to time, and agrees that the license to conduct bingo games may be revoked by the city manager upon violation of any of such provision The applicant under penalty of perjury shall sign said application The annual license or renewal fee shall be set by a Resolution of the City Council and shall accompany the application Where applicant shall also submit, with its application, a Certificate or Determination of Exemption under Sections 23701 a 23701 b, 23701 d, 23701 e, 23701 f, 23701 g, 23701 (1) of the Revenue and Taxation Code, or a letter of good standing from the Exemption Division of the Franchise Tax Board in Sacrament showing exemption under one of the eligible Revenue and Taxation Code sections. Section 6 That chapter 8 02 consisting of Section 8.02.120 shall read as follows, 8 02 120 APPEAL OF DECISION OF DIRECTOR OF COMMUNITY, ECONOMIC & DEVELOPMENT SERVICES —FEE Any person dissatisfied with the decision of the Director of Community Economic & Development Services may file an appeal of such decision with the Planning Commission by filing a written notice of appeal in letter form accompanied by a fee established by Resolution of the City Council, said fee to cover the cost of posting, postage, advertising and other ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION i1 c O PAGE NO 4 - J costs Incident to the proceedings Said notice of appeal may be filed at any time after the decision of the Director of Community Economic & Development Services has been made, provided, however, that an appeal may not be filed on the grating of such permit after ten days have expired from the action of the Director of Community Economic & Development Services in granting such permit Section 7 That chapter 19 04 consisting of Section 19 04.050 shall read as follows 19 04 050 TENETATIVE MAP PROCESSING FEE Every person submitting a tentative map shall pay a processing fee established by Resolution of the City Council. 19 04.280 FEES. Petitions to revert property to acreage shall be accompanied by a fee set by Resolution of the City Council Section 8. That chapter 20 41 consisting of Section 20 41 120 shall read as follows 20.41 120 FEE Proceedings for a conditional use permit for a mobile home park may be initiated by the filing of a verified application with the Director of Community, Economic & Development Services by a property owner, together with a fee established by Resolution of the City Council to cover the cost of examining and processing the application and conditional use permit and other costs incidental to the proceedings Section 9 EFFECTIVE DATE This ordinance shall become effective 30 days after its adoption ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO 5 05i Section 10 The City Clerk shall certify to the passage and adoption of this ordinance, shall cause the same to be entered in the book of original ordinances of said city, shall make a note of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted, and shall within 15 days after the passage or adoption thereof cause the same to be published or posted in accordance with the law PASSED, APPROVED AND ADOPTED this _ day of , 2000 Mike Gordon, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF EL SEGUNDO) 1, Cindy Mortesen, City Clerk of the City of El Segundo, do hereby certify that the foregoing Ordinance No. was regularly introduced an placed upon its first reading at a regular meeting of the City Council on the day of , 2001 That thereafter, said ordinance was duly adopted and passed at a regular meeting of the City Council on the day of 2001, by the following vote, to wit. AYES NOES. ABSENT ABSTAIN- Cindy Mortesen, City Clerk (SEAL) APP VE S T FORM ark Hensley, City Attorney ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO 6 0;52 EL SEGUNDO CITY COUNCIL MEETING DATE. April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION. Request from Pacific Corporate Towers to use the City of El Segundo seal on a flag to be flown above their facility RECOMMENDED COUNCIL ACTION- Approve the request from Pacific Corporate Towers BACKGROUND & DISCUSSION Pacific Corporate Towers requests approval to have a flag made which incorporates the City of El Segundo seal They propose to fly this flag above their facility According to the Municipal Code, Section 1.04, use of the City seal requires the approval of the City Council ATTACHED SUPPORTING DOCUMENTS Letter of request from Pacific Corporate Towers FISCAL IMPACT. Operating Budget, Amount Requested* NOT APPLICABLE Account Number Project Phase Appropriation required, ORIG DATE: Sandr \ eal5 Lane, Economic Development Mgr. April 10, 2001 ' ✓> Jas anse n, Director, D -ept of Community, Economic and Development DATE- Y Manager 419/01 10 42 AM + 53 Pacific Corporate Tov� ers 200 North Sepulveda Blvd S 65( El Segundo CA 90245 Pacific Corporate Towers April 5, 2001 Honorable Mayor and Council Members Pacific Corporate Towers has been flying the El Segundo flag since 1982 and our current El Segundo flag is in need of repair We have been informed that the current flag is of a new design and our supplier needs a picture of the new design. We have been dealing with Sandy Lane at the chamber of commerce and have been informed that we need your approval for this process to proceed Could you please consider this letter a request for the needed approval9 Thank you for your time and consideration and I look forward to hearing from you at your earliest opportunity Sincerely, "��. Christine Flynn General Manager `54 EL SEGUNDO CITY COUNCIL MEETING DATE: April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION. Consideration for the Submission of a Grant Request Proposal to the Federal Emergency Management Agency (FEMA) and United States Fire Administration (USFA) to purchase four (4) thermal imaging cameras for the Fire Suppression Division RECOMMENDED COUNCIL ACTION: Authorize the filing of a grant application with qualification. BACKGROUND AND DISCUSSION: Staff is seeking authorization to submit a grant application forfirefighter equipment being funded by FEMA and the USFA under a 100 million- dollar federal grant program The grant will provide for the purchase of four thermal imaging cameras for the Fire Suppression Division The Assistance to Firefighter Grant Program provides eligible fire departments in the United States the opportunity to apply for equipment for the purpose of enhancing the ability to protect the health and safety of the public as well as the firefighting personnel facing fire and fire related hazards. The estimate of the infrared imaging equipment is projected at $127,163.52 with a federal contribution of 90% ($114,447 17). This estimate has been increased by 10% for costs that may arise due to inflation, and other factors that may increase the purchase price of the equipment (fuel, energy, etc) The City of El Segundo Fire Department will contribute a 10% matching balance of $12,716.35. The grant funding would be provided in the next Federal Budget Year (October 1, 2001) Therefore, the City (Fire Department) share of the matching funds would be subject to City Council approval as part of the FY 2001 -2002 budget process. There are no additional costs associated with the grant except for staff time to develop and process the grant proposal, application, and agreement. The grant release was authorized on April 2, 2001, and all grant applications must be received by 5.00 p m EST on May 2, 2001 If notice of award is received, staff will return to Council to request authorization and approval for implementation of an agreement for the distribution of grant funding to the City of El Segundo. ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT. FY 2001 — 2002 matching requirement of $13,000 Operating Budget. Yes Amount Requested: $13,000.00 Account Number: 001 - 400 - 3202 -8104 Project Phase N/A Appropriation Required: No ORIGINATED: DATE: Craig S Pedego, Fire Chief = _ /9I.Aoe REVIEWED BY: 1116114,1 osl) 8 EL SEGUNDO CITY COUNCIL MEETING DATE April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING. Consent AGENDA DESCRIPTION: Consideration for the Submission of a Grant Request Proposal to the Federal Emergency Management Agency (FEMA) and United States Fire Administration (USFA) to purchase cement cutting saws and tools for the Heavy Rescue/Technical Rescue Program RECOMMENDED COUNCIL ACTION: Authorize the filing of a grant application with qualification BACKGROUND AND DISCUSSION: Staff is seeking authorization to submit a grant application for firefighter equipment being funded by FEMA and the USFA under a 100 million- dollar federal grant program The grant will provide for the purchase of cement cutting saws and tools for the Heavy Rescue/Technical Rescue Program The Assistance to Firefighter Grant Program provides eligible fire departments in the United States the opportunity to apply for equipment for the purpose of enhancing the ability to protect the health and safety of the public as well as the firefighting personnel facing fire and fire related hazards The estimate of the equipment is projected at $18,954 00 with a federal contribution of 90% ($17,058.60) This estimate has been increased by 10% for costs that may arise due to inflation, and other factors that may increase the purchase price of the equipment (fuel, energy, etc.) The City of El Segundo Fire Department will contribute a 10% matching balance of $1,895 40. The grant funding would be provided in the next Federal Budget Year (October 1, 2001). Therefore, the City (Fire Department) share of the matching funds would be subject to City Council approval as part of the FY 2001 -2002 budget process. There are no additional costs associated with the grant except for staff time to develop and process the grant proposal, application, and agreement. The grant release was authorized on April 2, 2001, and all grant applications must be received by 5.00 p m EST on May 2, 2001 If notice of award is received, staff will return to Council to request authorization and approval for implementation of an agreement for the distribution of grant funding to the City of El Segundo ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT: FY 2001 — 2002 matching requirement of $1,900 Operating Budget: YES Amount Requested* $1,900.00 Account Number: 001 - 400 - 3202 -5204 Project Phase: N/A Appropriation Required: No ORIGINATED: DATE: Crai edego, Fire Chief DATE: 4/10/01 Fw 0519 EL SEGUNDO CITY COUNCIL MEETING DATE: April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Consent AGENDA DESCRIPTION Authorize staff to accept a $1,000 donation from Chevron and a $750 donation from DlrecTV for the Seventh Annual Super CPR Saturday and Earthquake Preparedness Fair, and deposit the checks Into the Fire Department's CPR Revenue Account (001- 300 - 0000 -3850) No Fiscal Impact RECOMMENDED COUNCIL ACTION Accept $1,750 in donations BACKGROUND AND DISCUSSION- Chevron Products Company and DlrecTV have generously donated $1,750 for the City of El Segundo's Seventh Annual Super CPR Saturday and Earthquake Preparedness Fair that will be held on Saturday, April 28, 2001, at El Segundo High School. It is recommended that the donations be placed in the Fire Department's CPR Revenue Account to cover expenses for items such as CPR certification cards, test forms, registration post cards, postage, miscellaneous supplies, face shields, lungs, alcohol wipes, publicity, etc for the Seventh Annual Super CPR Saturday and Earthquake Preparedness Fair ATTACHED SUPPORTING DOCUMENTS: 1 Copy of $1,000 check from Chevron 2 Copy of $750 check from DlrecTV 3 Thank You Letters to Chevron and DlrecTV for donations FISCAL IMPACT- Operating Budget Yes Amount Requested $1,750.00 Account Number, 001 - 300 - 0000 -3850 (CPR Revenue Account) Project Phase: Appropriation Required. No ORIGINATED. DATE: Craig S. Pede REVIEWED BY- DATE. 10 057 WW Chevron �,� �a Inc P 0 Box 9034 _ Concord CA 94524 PAY TO ORDER OF CITY OF EL SEGUNDO 314 MAIN ST EL SEGUNDO CA 90245 ffiloyAlfififf WELLS FARGO BANK MONTANA. NA LEWISTOWN MONTANA 11800 2 2 1 2809 5n' 1:092905i681:�4990009`30,11 83.515 No. 0022126095 828 03/23/2001 NOT VALID AFTER 1 YEAR 058 OI01 Rw P.O. Box 915 - El Segundo,CA 90245 -0915 Incorporated V04425 CONTROL NO. 2335927 INVOICE DATE INVOICE NUMBER DOC. NO. P.O. NUMBER TOTAL OF INVOICE DISCOUNTS NET AMOUNT 02/15/2001 EARTHQUAKE PREP 42120613 750 00 0 00 750 00 EARTHQUAXE PREP Totals 750 00 0 00 750 00 THE ATTACHED CHECK IS IN PAYMENT OF THE ITEMS LISTED ABOVE PLEASE DETACH AT PERFORATION BEFORE CASHING Citibank Dsla . ry E2-20 CONTROL _r QIRECiVL One- Pann's May.m" C"tla DY 19720 N ®lBBR 233592, ncorporated P o aox gas - Bl seyunao, cA -so2a's -o91s _ - ��- - _ � ' � yo-= ;� •' iz VENDOR NO CHECK DATE 5001007 03/28/2001 - " NOT VALID 1"mmm -180`' TO THE ** *SEVEN HUNDRED FIFW USD"* ORDER OF CITY OF EL SEGUNDO -' 314 MAIN ST EL SEGUNDO CA 90245 _ r )1'233592711' ':0311002091: 3854&7&811' 059 Elected OMcials Mike Gordon, Mayor Sandra Jacobs, Mayor Pro Tem Nancy Wernick Councilm niber John Games Coimaimemher Keay McDowell, Counaimember Cindy Mortesen, City Clerk Ralph Lsaphere, City Treasurer Appointed OBicmk Mary Streno, City Manager Mark D. Hensley, City Attorney Department Directors James Hansen, Community & Economic Development Services Director Bret Plumlee, Finance Director Craig S Pedego, Fire Chid Jeff Stewart, Assistant City Mgr. Debra Brighton, Library Director Timothy Grimmond, Police Chief Andres Santamsrm, Public Works Director Greg Johnson, Recreation & Parks Director www.elsegundo.org Apn117,2001 Ms Tazu Ilan, Director Site Management DirecTV 2230 E. Imperial Highway El Segundo, CA 90245 Dear Ms Ikin Thank you for your charitable donation of $750 to the City of El Segundo As specified by you, the donation will go toward expenses incurred for the City's Seventh Annual Super CPR Saturday and Earthquake Preparedness Fair Thank you for your continued generosity and support of the City of El Segundo Sincerely, Mike Gordon Mayor 350 Main Street El Segundo, CA 90245 -3887 Phone(310)524 -2302 Fax(310)322 -7137 1160 Elected Officials. Mdse Gordon, Mayor Sandra Jacobs, Mayor Pro Tem Nancy Wermck Councilmember John Games Council, er Kelly McDowell, Councilmember Cindy Mortesen, City Clark Ralph Lamphere, City Treasurer Appointed Officials Mary Street, City Manager Mark D Hensley, City Attorney Department Directors James Hansen, Community & Economic Development Services Director Bret Plumlee, Finance Director Craig S Pedego, Fine Chief Jeff Stewart, Assistant City Mgr. Debra Brighton, Library Director Timothy Grmimond, Police Chief Andres Santamaria, Public Works Director Greg Johnson, Recreation & Parks Director www elsegundo org � • �/ yegIr""k, AYO MIKE GORD April 17, 2001 Mr. Rod K Spackman, Manager Government and Public Affairs Chevron Products Company El Segundo Refinery 324 W. El Segundo Boulevard El Segundo, CA 90245 Dear Mr Spackman Thank you for your charitable donation of $1,000 to the City of El Segundo As specified by you, the donation will go toward expenses incurred for the City's Seventh Annual Super CPR Saturday and Earthquake Preparedness Fair Thank you for your continued generosity and support of the City of El Segundo Sincerely, Mike Gordon Mayor 350 Main Street El Segundo, CA 90245 -3887 Phone(310)524 -2302 Fax(310)322 -7137 061 I EL SEGUNDO CITY COUNCIL MEETING DATE 17 April 2001 AGENDA ITEM STATEMENT AGENDA HEADING Consent AGENDA DESCRIPTION* Request from DirecTV to hang a temporary banner celebrating its 10 millionth customer The sign, which exceeds the specifications of the City's Sign Code, will be located on the north side of their building at 2230 East Imperial Avenue, and will be in place for two months, from May 16, 2001 to July 16, 2001. Applicant DirecTV RECOMMENDED COUNCIL ACTION Approve DirecTV's request to hang one oversized banner for two months BACKGROUND AND DISCUSSION* On April 3, 2001, DirecTV submitted a letter to the City requesting approval of a 72' x 135' (9,720 square feet) temporary sign Section 20 60 080H, of the Municipal Code requires that any sign over 500 square feet must be approved by the City Council The banner is not illuminated and is a portrait of a large group of people with a message in red and black letters. Three years ago (November 17, 1998), the City Council approved a similar request for a smaller 5,400 square foot temporary banner celebrating DirecTV's 4 millionth subscriber That sign was approved for a total of two months duration ATTACHED SUPPORTING DOCUMENTS Request letter from DirecTV, dated April 2, 2001 FISCAL IMPACT Operating Budget* N/A Amount Requested* N/A Account Number N/A Project Phase* N/A Appropriation required: No ORIGINATED Date: April 5, 2001 s J,Wmes' M Hansen, Director of Community, Economic and Development Services REVIEWED BY Date. April 5, 2001 9 r 7t. Mary renn, City Manager ACTION TAKEN: p VroiectMsp01 -5 doc 06111 I 0.000i DIRECTV April 2, 2001 Planning Department City of El Segundo 350 Main Street El Segundo, CA 90245 Re DIRECTV Building Banner DIRECTV is in the process of putting together a proposal to present to the City of El Segundo for review of the concept for our 10 millionth customer banner The City has approved our banner requests on two prior occasions The final proposal presented will include stamped engineering drawings and detailed installation and de- installation procedures. A brief overview is included here: Description of Banner Concept:The banner proposed to promote the 10 millionth DIRECTV customer will depict a group photo of people that stretches the length of the banner Size: 135' or 180' wide by 72 ' long Material: Perforated Vinyl Wind factor: Vinyl will have slits throughout to allow free airflow Proposed Verbiage: Giving 10 Million Customers Something to Smile About " We believe this copy is indicative of how our 10 million customers feel about having DIRECTV as their source for home entertainment. Installation: At the top, the banner will be screwed to the concrete along the top of the building and strung across with cable The top of the banner will be secured to the pre- cast concrete, the remainder will be attached to the metal mullions This is a standard method of attachment Date up: We plan to unfurl the banner at our corporate headquarters building in mid -May -- at this time we are targeting Wednesday, May 16 and hope to keep the banner up for two months Vendor: To Be Determined Installation Company: To Be Determined Sincerely yours Tazu Ikiri Director. Site Management DIRECTV, Inc Attachments 2230 East Imperial Hwy E S g u do CA 90245 Phone 310 535 5000 - ,i f 0 I M,, n e s _ l e C ! O o r C 5 063 Kz y, ® �1 6 b4 d� r °> tiF 0 rim EL SEGUNDO CITY COUNCIL MEETING DATE- April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION Award of contract for the Parking Lot Reconstruction Project located at the rear of City Hall and at the southeast corner of Holly Avenue and Standard Street (Fiscal Impact = $42,400 00) Approved Capital Improvement Project RECOMMENDED COUNCIL ACTION* 1 Award contract to the lowest responsible bidder, Terra Pave, Inc 2 Authorize the mayor to sign the standard Public Works construction agreement after approval as to form by the City Attorney BACKGROUND AND DISCUSSION On February 20, 2001, the City Council adopted the plans and specifications for the Parking Lot Reconstruction Project and authorized staff to advertise the project for receipt of construction bids Staff solicited bids for this project and Terra Pave, Inc , was the lowest responsible bidder Staff has verified the low bidder references and received favorable responses Staff recommends award of contract to Terra Pave, Inc, for a total amount of $42,400 00 ATTACHED SUPPORTING DOCUMENTS = _ Bid Summary Sheet. FISCAL IMPACT Capital Improvement Budget: $47,000.00 Amount Requested $42,40000 Account Number* 106 -400- 8203 -8356 Project Phase: Award Contract Appropriation Required No 4- cviAndres Santamaria, Dire r of Public Works 12 N \COUNCIL04\COUNCILI 7 03 (Monday 04/09/01 1 00 P M) 065 Construction Bid List ` °' Reconstruction of City Hall Parking Lots "" Terra pave, Inc with class A Base materials $46,91400 With class 1 I CMB 2 Caltforma Paving & Grinding Co with class A Base materials With class 11 CMB Tyner Paving Co with class A Base materials $ 54,293 00 With class 11, CMB $42.40000 $61.45000 $56,21000 $50,093.00 3 60 97" EL SEGUNDO CITY COUNCIL MEETING DATE, April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION, Request for City Council to approve the purchase and Installation of a Nederman MAGNA Series Exhaust System for fire vehicles from West -Kote, Inc., for Fire Station No 1 (Fiscal Impact = $38,788 00) Approved Capital Improvement Project RECOMMENDED COUNCIL ACTION. Approve the purchase and Installation of an automatic vehicle exhaust system for Fire Station No 1 on a sole- source basis BACKGROUND AND DISCUSSION The purchase and installation of a Nederman MAGNA Series Exhaust System composed of five (5) Magnatrack units, which are provided by West -Kote, Inc , will exhaust the smoke and soot from the fire engines at Fire Station No 1 directly to the outside of the building These units will be used on the fire vehicles during start-up and upon return to the station A Nederman MAGNA Series Exhaust System was installed In Fire Station No 2 In 1992 This system has operated well and is relatively trouble free Support from the vendor for adjustments has been good The Nederman Exhaust System is patented and the sole - provider Is West -Kote, Inc The firm is also the only authorized warranty service provide and installer Staff recommends approval of this sole- source purchase since past experience In dealing with West -Kote, Inc has been good, the equipment meets the ventilation requirements, replacement parts are read ily_ava liable, and Fire Department staff s already has the experience and training for using the system ATTACHED SUPPORTING DOCUMENTS. Price quotation FISCAL IMPACT. Capital Improvement Project $39,00000 Amount Requested* $38,788.00 Account Number. 301 -400- 8207 -8472 Project Phase: Purchase Appropriation Required. No ORIGIN T BY Date Andres Santamanal Director of Public Works REVI Date* 4j/41 M renn. Citv Manager (( 13 PW-COUNCIL 04WPRIL 1704 (Monday 04 /09101 1 OK W) obi SECORD & SECORD 365 BROADWAY, STE 4204, EL CAJON CALIFORNIA 92021 - (619) 579 -0981 SAN FRANCISCO CALIFORNIA- (415) 876 -4070 LOS ANGELES CALIFORNIA - (213) 225-1183 FAX - (619) 579 -0867 February 22, 2001 City of El Segundo Public Works Department 150 Illinois Street El Segundo, Ca 90245 -4352 Attn Mr. Rick Longobart Re Nederman Exhaust System Dear Rick, Please find enclosed our quotation for the installation of a Nederman MAGNA series exhaust system at Station #1 The quotation is based on providing five (5) Magnatrack units to service the apparatus indicated on the conceptual lay out that is enclosed The Magnatrack units will capture the diesel exhaust from the point of vehicles parked position to the exit door Should it be determined that the department only wishes to concern itself with the front line response vehicles or any other revised configuration, please contact me and we will revise our quotation accordingly If you have any questions, please contact me 7f—f5/ Craig B Secord r1GR West -Kote, Inc. CONTRACTORS LICENSE 0791rie 365 Broadway Suite *204 El Cajon, Ca 92021 Ph (619) 579.0866 Fax (619) 579-0867 PRICE QUOTATION NEDERMAN VEHICLE EXHAUST EXTRACTION SYSTEM February 22, 2001 DEPARTMENT: City of El Segundo CONTACT: Rick Longobart ADDRESS: 150 Illinois St PHONE: 310- 524 -2714 El Segundo Ca 90245 -4352 FAX: 31D-414-0911 STATION SURVEY SUMMARY FACILITY: Headquarters — Station #1 TYPE: E- 33,RA- 31,E - 31,E- 31,Tech Rescue LOCATION: Main St REMARKS: Unit Heaters to be reproved PROPOSAL f H. f., �1tIiMMYMMINMMMMMf M. MMMMf M... M1MM.. NMfR1R�MfMHf1. M11M1lMMMMMMIMMM .M.MIMMIM„11RMFfM EQUIPMENT QTY. PART NO. DESCRIPTION (2) #804463 30 FT. MAGNASTACKEX14AUST SYSTEM WITH EXHAUST EXTRACTION UNIT FOR VETICAL STACK, ELECTROMAGNETIC RELEASE, SPRING SUPPORT BRACKETS TO ALLOW FOR HORIZONTAL ALIGNMENT (1) #804663 60 FT. MAGNATRACK EXHAUST SYSTEM WITH 8' PASSIVE EXHAUST NOZZLE, ELECTROMAGNETIC RELEASE, ANCHOR PLATE, RETRACTION BALANCER, VERTICAL & HORIZZONTAL & EXHAUST HOSE, GUIDE RAIL, 24V-40 VA TRANSFORMER AND RECTIFIER (1) #804763 70 FT. MAGNATRACK EXHAUST SYSTEM WITH 8' PASSIVE EXHAUST NOZZLE, ELECTROMAGNETIC RELEASE, ANCHOR PLATE, RETRACTION BALANCER, VERTICAL & HORIZZONTAL & EXHAUST HOSE, GUIDE RAIL, 24V -40 VA TRANSFORMER AND RECTIFIER (1) #804863 80 FT. MAGNATRACK EXHAUST SYSTEM WITH 8' PASSIVE EXHAUST NOZZLE, ELECTROMAGNETIC RELEASE, ANCHOR PLATE, RETRACTION BALANCER, VERTICAL & HORIZONTAL & EXHAUST HOSE, GUIDE RAIL, 24V-40 VA TRANSFORMER AND RECTIFIER (cont ) 069 Nedennan Exhaust System El Segundo Fire Dept Station #1 Price Quotation EQUIPMENT QTY. PART NO. DESCRIPTION Page 2 (1) NIF 404-3 SERIES 400 EXHAUST FAN (NOMINAL 3000 CFM) BACKWARD INCLINED CONSTRUCTION AMCA II DIRECT DRIVE 75HP 208-46013160 CONTROL SYSTEM (1) SSC-1 NEMA 12 EMCLOSURE -UL LISTED PRESSURE ACTIVATION - (1) PER SYSTEM 0-30 MINUTE TINER FOR MANUAL ACTIVATION INSTALLATION '1 FURNISH AND INSTALL UNISTRUTPB' LINE SUPPORT SYTEM FOR MAGNATRACKJMAGNARAIL EXHAUST SYSTEM AS SPECIFIED ABOVE SUPPORT SHALL ALLOW FOR FUTURE LATERAL ADJUSTMENT TO ACCOMMODATE DIFFERENT APPARATRUS 2. MOUNT MAGNATRACK/MAGNARAIL EQUIPMENT IN LOCATION AS INDICATED ON DRAWINGS SYSTEM TO BE INSTALLED PER MANUFACTURES RECOMENDATIONS 3 FURNISH AND INSTALL FAN SUPPORT ON ROOF 4 FURNISH AND INSTALL DUCTWORK AS REQUIRED 5 INSTALL CONTROL SYSTEM AS SPECIFIED 6 FURNISH AND INSTALL LOW VOLTAGE CONTROL WIRING 7 MOUNT ANCHOR PLATES ON APPARATUS, ADJUST SYSTEM AS REQUIRED, INSTRUCT STATION PERSONNEL IN ITS USE AND OPERATION 8, INSTALLATION TO BE IN ACCORDANCE WITH UBC AND NEC CODES The price for the Nederman MAGNA apparatus room exhaust system and its Installation, as described above Is, $ 38,788.00 EXCLUSIONS 1 TAILPIPE MODIFICATIONS 2 PAINTING 3 ELECTRICAL UPGRADE 4 REMOVAL OF UNIT HEATERS NOTE Unit heaters can be removed at time of Installation for an add of $ 800 00 This does not include patching or replacement of T -Bar panels If you have any question regarding this quotation, please contact us We look forward to the opportunity to work with you and trust we may be of further service Respectively subm ad, Craig B Secord 070 EL SEGUNDO CITY COUNCIL MEETING DATE- April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Approval of a professional service contract with Environmental Science Associates (ESA) for technical support services for the City's review of the El Segundo Power Plant redevelopment project The total scope of services for the contract will not exceed $50,000 Utility Users Tax (UUT) funds will be used to cover the cost of the services RECOMMENDED COUNCIL ACTION 1 Approve standard professional services contract with ESA for technical support services 2 Approve $50,000 General Fund Budget Amendment and Increase In estimated revenues BACKGROUND & DISCUSSION At the direction of the City Council Subcommittee on the repowering project, staff retained ESA on January 1, 2001 The purpose of the contract was for ESA to provide technical support services to assist staff In the review of the Application For Certification (AFC) submitted by Dynegy /NRG to the California Energy Commission for approval to redevelop two of the four generator units at the El Segundo Power Plant at 301 Vista Del Mar The amount of the original contract was $9,500 00 (Continued on next page ) ATTACHED SUPPORTING DOCUMENTS- 1 ESA Proposal and Work Scope /Budget FISCAL IMPACT $50,000 to be funded by Utility User's Tax revenues Operating Budget: Amount Requested: Account Number: N/A $50,000.00 001 -400- 2402 -6206 Project Phase: NIA Appropriation required: YES, Increase General Fund Appropriations and Estimated Revenues of $50,000 ORIGINATED, DATE. M Hansen, Director of Community, Economic and Development Services A Y City Manager 14 G71 STAFF REPORT April 17, 2001 BACKGROUND & DISCUSSION. (cont.) Page 2 ESA has provided a quality level of technical support services However, given the increasing number of issues related to the proposed project, several additional items will require further analysis ESA has prepared a scope of work to address these issues that will be critical to the City's ongoing evaluation of the El Segundo Power Plant Project Briefly, the proposed tasks involve the following • Natural gas consumption projections • Electrical reliability and uninterrupted power supply options. • Cost reimbursement • Technical support during workshops, discovery and analysis phase • Air quality analysis and mitigation offset options and consultation Staff recommends the funds from the Utility users Tax (UUT) fund be allocated for the purpose of funding the attached contract P \Planning & Building Safety\PROJECTS \Dynegy Power PlanhESA contract ais doc 072 ESA nwonmenrc Snen[e i = so<�cres March 28, 2001 Ms Chris Ketz Planning Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Facsimile No 310 - 322 -4167 RE: Additional Technical Support Services for the El Segundo Power Project Dear Ms Ketz Pursuant to our March 14, 2001 meeting, we have prepared a scope of work and estimated costs for several additional task items intended to assist the City in its evaluation of the El Segundo Power Project Each task, along with the associated cost is presented below 1. Natural Gas Consumption Projection — Prepare technical memorandum, and/or participate in staff briefing roundtable discussion related to the projection of future natural gas usage based on projects of similar capacity and output, and operating conditions at start -up, and potential operating permit restrictions Costs: It is anticipated that tits task will require one senior and one staff level person to conduct necessary research and compile a technical memorandum addressing the specified topic Costs are anticipated to range between $6,00048,000 at an average billing rate for senior staff of $100/hour, according to our standard rate schedule for 2001 This range is dependent upon the level of detail the City is requesting for this task 2. Electrical Reliability and Uninterrupted Power Supply Options — Provide a technical memorandum detailing the City's options to ensure an uninterrupted power supply for the City and its residents, businesses and industry Costs: It is anticipated that this task would cost $4,000 - $7,500 assessed at an average billing rate of $100/hour for senior staff 073 700 Unmen,n Avenue, Su¢e 130 Sacmmenro, C.Idom,a 95825 (916) 564 -4500 f. 564 -0501 email esa saCc esuso com ESAEnvvonmer'a inv,,00- N.e aooaie� Ms Chris Ketz March 28. 2001 Page 2 3. Cost Reimbursement - Assist the Cin in determining the relative menu of requesting reimbursement of City costs in the CEC licensing process, as well as the filing requirements and the relationship to intervenor status Prepare a technical memorandum addressing this subject Provide the City with assistance in developing a plan for services available for reimbursement through Title 20 Siting regulations, if so desired Costs: This task can be completed for a cost of $2,000, with subsequent development of a reimbursement filing handled on a time and materials basis 4. Technical Support during Workshops and Discovery and Analysis Phase - On behalf of the City, provide technical input during the CEC's informational workshop and hearing process Prepare for and assist the City in providing technical review and input to the workshop process, as necessary Review data request and responses for the proceeding Costs: Depending upon the level of input desired and the complexity of the El Segundo AFC process, costs for this task are estimated to range between $6,000- $8,000, billed at a time and materials basis plus direct costs 5 Air Quality Impact Analysis Review, and Mitigation Offset Options and Consultation — On behalf of the City, review the PM -10 analysts included in the AFC and provide a summary of potential impacts and mitigation options within the City's discretion. Costs: It is estimated that costs to complete this task will range between $6,000 - $10,000, billed at a time and materials basis plus direct costs. Variables that may effect this cost estimate include the number of meetings required with the South Coast AQMD and the City and the level of peer - review level analysis desired by the City Work on these tasks can begin immediately upon authorization It is estimated that the necessary research can be conducted and final technical memorandum can be prepared witlun-three weeks of y authorization Should you have any questions or need any additional information, please don't hesitate to call me or Dail Miller in our San Francisco office at 415- 896 -5900 We'll look forward to hearing from you Sincerely, tin . Forsyth A Project Manager 074 ENVIRONMENTAL SCIENCE ASSOCIATES FULLY BURDENED LABOR BILLING RATES Employee Category Director/ Principal III Director / Principal II Director / Principal I Senior Protect Manager / Technical Associate II Project Manager / Technical Associate I Senior Associate II Senior Associate I Associate III Associate B Associate I Senior Adrrunistraave Sr. Graphics I Graphics Adman II / AdminM / Production Adman I / Clerical Postage / Overnight Mail Courier Charges Fax Charges Phone Charges Mileage Other Direct Costs Copying Charges Hourly Billing Rate Time and Materials Staff Category Rates h wraups4Mtrac6esarmfArases (10/01/00, updated 10 /01 /00) $15000 $14000 $12500 $11500 $10000 $9500 $85.00 $7000 $60.00 $5000 $7500 $65.00 $60.00 $6000 $4500 Actual cost + 15% Actual cost + 15% $2.00 per page plus actual phone costs Actual cost + 15% $0 31 per [Wile At actual cost + 15% $0.05 each i'l 7 5 EL SEGUNDO CITY COUNCIL MEETING DATE: April 17, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Request approval for the purchase of computer mapping equipment RECOMMENDED COUNCIL ACTION: Approve purchase of Sokkia Measuring System Mapping Equipment for use by the police department's Traffic Division and Crime Scene Investigator. BACKGROUND & DISCUSSION: On June 30, 2000, the Chief of Police and City Manager agreed to participate in the State of California, Office of Traffic Safety (OTS), Avoid the 50 DUI Task Force Campaign The El Segundo Police Department agreed to act as the project coordinator for this countywide DUI program As compensation for coordinating the DUI project, the OTS agreed to purchase the El Segundo Police Department a computer mapping system that can be used in the reconstruction of serious and fatal traffic accidents The mapping system uses state -of -the art technology to capture and map vehicle, evidence and reconstruction information. The mapping system can also be used to reconstruct crime scenes. The OTS set aside $12,500 for the purchase of the El Segundo Mapping System It is requested that Council approve the purchase of the Sokkia Mapping System in the amount of $12,449 16 ATTACHED SUPPORTING DOCUMENTS: 1 OTS Grant 2 Sokkia System invoice = FISCAL IMPACT: Operating Budget: $12,500. Amount Requested: $12,449.16 Account Number: 104 -400- 3104 -6299 Project Phase: N/A Appropriation required: N/A OT 5I TED: DATE: mond, Chief of olice DATE: Manager 3/28/013 58 PM 15 07 b State of California u Business, Transportation & Housing Agency PROJECT NUMBER OFFICE OF TRAFFIC SAFETY AL 78 PAGE I (To he completed by applicant Agency) 1. PROJECT TITLE AVOID THE 50 DUI TASK FORCE CAMPAIGN 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD PEACE OFFICERS ASSOCIATION OF LOS ANGELES COUNTY Month - Day - Year EL SEGUNDO POLICE DEPARTMENT From 711/00 To 12131/01 3. AGENCY UNIT TO HANDLE PROJECT POALAC TRAFFIC COMMITTEE & CA TRAFFIC SAFETY INSTITUTE S. PROJECT DESCRIPTION Avoid the 50 will conduct a yearlong crackdown on drinking drivers by estabhslm ig a regional task force in each of the 10 geographical areas of Los Angeles County Six task force operations & one sobriety checkpoint night with a mmimum of 10 locations will be scheduled to reduce major holiday weekend DUI - related traffic collisions on an overtime basis PAS devices will be supplied to support the enforcement effort Posters, PSAs and an aggressive media campaign will provide an educational component for drivers An additional educational program will be geared to children The goals of the crackdown are to reduce the number and the severity of under- the- rmfiuence related collisrotls, to increase DUI arrests and to enhance public awareness The campaign will conduct two DUI/DL cherkpomt nights with a minimum of 10 locations each and special enforcement days on five specific issues to provide monthly enforcement for one year A major media event will take place each December to generate continued interest 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED 5426,85000 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR —S. AUTHORIZING OFFICAL ORAPPLICANT AGENCY NAME CHIEF TIM GRIMMOND PHONE 310 - 524 -2280 NAME MARY STRENN PHONE 310 - 3224670 VL SEGUNDO POLICE DEPARTMENT CITY MANAGER ADDRESS ADDRESS 348 MAIN STREET 348 MAIN STREET EL SEGUNDO, CA 90245 EL SEOUNDO, CA 90245 3a DATE do ?essb DATE SIGNA SIGNATURE T nu CHIEF OF POLICE TITLE CITY MANAGER C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME NORMA JEAN MEDLN PHONE 661 -538 -0192 NAME BRETTPLUMI.EE CA TRAFFIC SAFETY INSTITUTE CITY OF FL SEGUNDO, FNANCE DIRECTOR ADDRESS ADDRESS 1773 E PALMDALE BLVD, SUITE A 348 MAN STREET PALMDALE, CA 93550 EL SEGUNDO, CA 90245 Q SIGNA / -- DATA 07" TITLE SENIOR ADMINISTRATOR SCHEDULE B PAGE 2 DETAILED BUDGET ESTIMATE PROJECT No. AIM28 0TS -38e (Rev 1N99) rE FISCAL YEAR ESTIMATES COST CATEGORY FY -1 FY -2 FY -3 FY 4 TOTAL COST 07 -01-00 10 -01-00 10 -01 -01 TO PROJECT D. NON - EXPENDABLE PROPER 09 -30-00 09 -30-01 12 -31 -01 El Segundo mapping system S12,50000 $12,50000 000 000 000 Category Sub -Total $12,500.00 SO-001 SO.001 $0.00 $12400.00 E. OTHER DIRECT COSTS El Segundo Educational Material 2,500.00 7,500.00 10,000.00 Category Sub-Totul S2,5W.001 S7,5N.001 I $10,000.00 F. INDIRECT COSTS $0.00 Category Sub-Totaq SO.001 SO.001 $0.00 50.00 50.00 PROJECT TOT SlW66&001 $291,346.00 $26,839.00 $0.00 $426,850.00 0TS -38e (Rev 1N99) rE i�i,i �i aim u • • i � � i i �ITr7i[7III� ORANGE ti.:,�ii „ • 1.1 'lit 1 0 va nni 0 • C ua Ncasurinc. Sca�•ni: BOX 579830 City. N1O G -1187 9336 1•. Lei uui '1' 1 1 ,CCOUNTS 'AVABLE City of El Segundo City of El Segundo 350 Main Street 350 Main Street El Segundo CA 90245 El Segundo CA 90245 suR 02/1�9/� D Ol_ ANNY KIM Add FR Chgs to Cust's Invotce I WIC 640044 SET4110R Reflectorless Tot EA I 1 9,17000 9,17000 Station Serial Number(s) on above item 29152 751252 Wood Wide -Frame Exm Leg EA 1 1 19900 199 t Tripod 5/8 x 11 flat 32369 Prism Pole 8' EA 1 1 18500 18500 087089 5217 Prism Pole Bipod Thum EA 1 1 17500 17500 726648 Prism Single Tilting w /Tar EA 1 I 18000 18000 & Lcrs Cover 560000 LEA Carlson Survey EA 1 1 1,49500 1,49500 Law Enforcement Application 099528 148 - CSOKTOP 9 -Pin Sokkta & EA 1 1 12300 12300 Topcon Cable �9 k �iSK•c, � �� 'S 'b.: ��`,� Tgy,Y Y.i �PF qk�o Terms Net 30 days Net Due Date 03/21/01 Tax Rt 8 000 Sales Tax I Total Orin, 922.16 12,449 16 i I'At,l Ai A,Itl I. PF � I'M NGE eIIT TO: \��r.! ?In; �1 •t� C1;1 A1 M114) 130, 8 ?'153(, sas Ciiv, MO 61187 -9836 u1<n! l<tii,1; •rye 7. 1• 111% W I •1% 1 1 City of El Segundo City of El Segundo 350 Main Street 350 Main Street El Segundo CA 90245 El Segundo CA 90245 960 Co 9 Bob Carder ® JOAN MI SUR �1 KIM to WIC 640044 SET4110R Reflectorless Tot EA 1 1 9,17000 9,17000 Station Serial Number(s) on above item 29152 1252 Wood Wide -Frame Extn Leg EA 1 1 19900 19906 Tripod 5/8 x 11 flat 32369 Prism Pole 8' EA 1 1 18500 18500 087089 5217 Prism Pole Bipod Thum EA 1 1 17500 17500 726648 Prism Single Tilting w /Tar EA 1 1 18000 18000 & Lens Cover 560000 LEA Carlson Survey EA 1 1 1,49500 1,49500 Law Enforcement Application 099528 148 - CSOKTOP 9 -Pm Sokkia & EA 1 1 12300 12300 Topcon Cable o nd°S5 Ak,4igx "£;FO ,..s Sales Tax Total Order Terms Net 30 days Net Due Date 03/21/01 Tax Rt 8 000 922.16 12,449 16 sokkla 601 North Poplar Street Orange, CA 92668 714/634 -9396 8001428 -0179 Phone 310/322 -9114 Fax s1171/640 -8648 QUOTATION SALESPERSON QUOTATION DATE Bob Carder 6/15/00 INQUIRY DATE INQUIRY NUMBER 2/25/00 0005set411OR TO: Danny Kim El Segundo City 348 Main Street El Segundo, CA 90245 ESTIMATEDSH MN6 DATE - SMPPED YIA FOIL TERNS PART NUMBER DESCRIPTION ino IncludedAll necessary tral QUANTITY PRICE AMOUNT $0 6400 -34 Set 4110 - R Electronic Total Station 1 $8,995 7112 -52 Wood Tripod $199 3273 -69 8 Ft Prism Pole - Posi Lok $165 0870 -89 Bi od Les $145 7266 -48 Single Tilting Prism with Target $124 Sokkia Law Enforcement Software $1,500 Sokkia Crime Zone Package v4 0 $399 $0 $0 $0 $0 $o $o Warranty = 1 Year $0 Al necessary training included — - $0 (Normally 2 Full Days) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 SUB -TOTAL $11,527 82500% TAX $951 SHIPPING $0 TOTAL $12,a78 WE ARE PLEASED TO SUBMIT THE ABOVE OUOTATION FOR YOUR CONSIDERATION SHOULD YOU PLACEAND ORDER BEASSURED IT WILL RECEIVE OUR PROMPT ATTENTION THIS OUOTATION IS VALID FOR_ DAYS THEREAFTER IT IS SUBIECT TO CHANGE WITHOUT NOTICE BY ACCEPTED DATE: 081