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2001 APR 03 CC PACKET�4 AGEND], EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time hour for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, fdesired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 3, 2001 - 5:00 P.M. Next Resolution # 4214 5:00 PM Session Next Ordinance #1334 CALL TO ORDER ROLL CALL SPECIAL MATTER: Appoint Mary Strenn, City Manager, as Real Property Negotiator for the lease or purchase of Lots 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23 and 24, of Tract No 47247, City of El Segundo, County of Los Angeles, State of California as per map recorded in Book 1143, pages 20, 22 and 23, of Maps in the office of said County. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows 001 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Phillips Petroleum, et al v County of Los Angeles, et al., USDC No. 1938 -MRP (MANx) 2 Shell Chemical Company, et al v. County of Los Angeles, et al, USDC No 1917 -GHK (RCx) 3 Jeffrey Capistran v El Segundo, LASC Case No. YC 038535 4 Lucas v. El Segundo, LASC Case No L04721 5 El Segundo v Trio Manufacturing, LASC Case No YC038567 6 Glover v City of El Segundo, LASC Case No YC039465 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956.9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — Real property negotiation meeting with Mary Strenn, Real Property Negotiator, regarding the lease or purchase of Lots 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23 and 24, of Tract No 47247, City of El Segundo, County of Los Angeles, State of California as per map recorded in Book 1143, pages 20, 22 and 23, of Maps in the office of said County 002 t'q ♦ 1 EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time how for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be perrmtted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 3, 2001 - 7:00 P.M. Next Resolution # 4214 Next Ordinance #_1334 7:00 PM Session CALL TO ORDER INVOCATION — Greg Barentme, Minister, Community of Christ PLEDGE OF ALLEGIANCE — Council Member Nancy Wernick PRESENTATIONS — (a) Commendation to AYSO El Segundo Region 92 players for their winning accomplishments and fine publicity they have brought to our community by their good sportsmanship and inspired team play G03 (b) Proclamation declaring Saturday, April 7, 2001 as the First Anniversary of the El Segundo Dog Park, and inviting the community and their "canine friends" to the official ceremony to be held at 10 00 a m., Saturday, April 7, 2001 (c) Proclamation proclaiming April 1 - 7, 2001 NATIONAL LIBRARY WEEK in El Segundo with the national campaign theme of "@ the Library" and encouraging all citizens of all ages to visit and see what's new @ your Library (d) Proclamation declaring the month of April as EARTHQUAKE PREPAREDNESS MONTH and the week of April 23-29,2001 as FAMILY AND COMMUNITY PREPAREDNESS WEEK in the City of El Segundo (e) Commendations to the members of the El Segundo Youth Swim Team and their Coaches for their dedication to the Urho Saari tradition of championship swimmers ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS — NONE E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 2516472-2516762 on Register No 12 in total amount of $841,13143, and Wire Transfers in the amount of $1,016,144 27 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from 03110101 to 03/23/01. City Council meeting minutes of March 20, 2001 Recommendation - Approval. n0 4 Second reading and adoption of Ordinance No 1332 amending Section 2 28 030 Title 2, of the El Segundo Municipal Code to reflect the creation of the Administrative Services Department and the Director of Administrative Services position Recommendation — Adopt Ordinance No. 1332. 4 Approval of Amendment Number 5 to the City's Contract Number 2737 of November 15, 1999 with Wyle Laboratories Inc. (Wyle) to extend the time Wyle provides in program management of the City's Residential Sound Insulation (RSI) Program This amendment continues Wyle's current project management service for up to 6 months at a cost not to exceed $10,000 per month, or $60,000 total. Recommendation — Approve Amendment Number 5 to City Contract Number 2737 and authorize the Mayor to execute the Amendment upon approval of the City Attorney. Consideration of a California Defense Retention Grant Program Application to the State of California — Technology, Trade and Commerce Agency Recommendation - Approve filing of grant application with qualification. License Agreement with Boeing Satellite Systems for installation of underground communication conduits within the public street nghts -of -way Recommendation — Approve License Agreement with Boeing Satellite Systems and authorize the Mayor to execute the Agreement on behalf of the City. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — Introduction and explanation of the recodification process for the newly reorganized Recommendation — a) Receive new Municipal Code. b) Approve planned adoption schedule. c) Other recommendations. An Ordinance of the City Council amending certain sections of the Municipal Code to provide for the setting of fees by Resolution. Recommendation — a) Discussion. b) First reading by title only. c) Introduce Ordinance. d) Schedule second reading and adoption for April 17, 2001. Extend the Residential and Municipal Solid Waste Collection Contract with Consolidated Disposal Services, L L.0 , a subsidiary of Republic Services, Inc , for a three (3) year term at the current rate - Fiscal Impact = $510,000 Recommendation — Authorize staff to process and execute the extended agreement at the current rate structure for a period of three (3) years. 005 10 Request for Proposals from qualified consultants to develop a Sewer Master Plan — Fiscal Impact = $150,000 Recommendation — Authorize staff to solicit proposals from qualified consultants. 11 Request for the City Council to implement a Communications Training Officer (CTO) program and increase the authorized staff level for Senior Dispatchers to provide more sui)ervisory coverage No cost from the General Fund, $17,800 from Asset Forfeiture Recommendation — a) Approve the creation and implementation of a CTO program for the newly formed dispatch center. b) Increase Senior Dispatcher authorized staff level to 4 positions; and reduce full - time Communications Dispatcher authorized staff level to 13 positions, thus keeping the same overall authorized staff level. G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - NONE Council Member Gaines - NONE Council Member Wernick - NONE - Mayor Pro Tem Jacobs - NONE Mayor Gordon — NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of them employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et seg ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing OOG matters covered under Government Code section 54957 (Personnel), and/or confemng with the City's Labor Negotiators, as follows- Continuation of matters listed on the City Council Agenda for 5 00 p in , April 3, 2001 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE ✓3— .2P —O/ TIME - NAME h..4 040301ag 007 �§ |: � m / / i§! |� �( (5 ( ) \ }!i \ {k) ) t)!} , ]\ } }\ \ x | ! !!!!!!!!!!!l;i; ;a,a2, ■ #!! ) 2pQA9i0 8 !;�9c- 16 ;!!E / ; >f0 §) \ / \ « § ;/ \)i�� ; « §§! |� »`��° !� �_`•� , � §* ° =z ; {|`§ `i§i : ■ §| ;2 :!(`; �( :) , ` §n 7a Izzz `Z }) f f i/ : `! k {� )) ;.,S :;812 t� ,8 \% \) - � i 7§ \ } } / ^ } | ! !!!!!!!!!!!l;i; ;a,a2, ■ #!! ) 2pQA9i0 8 !;�9c- 16 ;!!E / ; >f0 §) \ / \ « § ;/ \)i�� ; « §§! |� »`��° !� �_`•� , � §* ° =z ; {|`§ `i§i : ■ §| ;2 :!(`; �( :) , ` §n 7a Izzz `Z }) f f i/ : ODJ 1 kk„ ;.,S :;812 t� ,8 \) i 7§ ODJ 1 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 3/10/2001 THROUGH 3/23/2001 Date 3/12/01 3/14/01 3/15/01 3/15/01 3/22/01 3/10- 3/23101 Payee Amount Description West Basin 785,642.00 Water Payment Health Comp 2,72330 Weekly claims 3/9 IRS 170,739 60 Federal Taxes PR 19 Employment Development 32,388 80 State Taxes PR 19 Health Comp 1,02387 Weekly claims 3/16 Workers Comp Activity 23,626 70 SCRMA checks issued DATE OF RATIFICATION: 04/3101 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by Deputy Treasurer / r Finance Director City Manager 1,016,144 27 3latolaI Date Date Date 1,016,144.27 Information on actual expenditures is available in the City Treasurers Office of the City of El Segundo 1N MINUTES OF THE - REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 20, 2001 - 5:00 P.M. 5:00 PM Session CALL TO ORDER - Mayor Gordon at 5 00 p m ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Absent Council Member McDowell - Present Council Member Wernick - Present MOVED by Council Member Wernick, SECONDED by Mayor ProTem Jacobs to add to the agenda an item regarding a claim filed by Dean & Christie Pliaconis, 628 Penn Street, sewer damage, that arose after the posting of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, at sea ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Gov't Code §54957 (Personnel), and /or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Phillips Petroleum, et al v County of Los Angeles, et al , USDC No 1938 -MRP (MANx) 2 Shell Chemical Company, et al v County of Los Angeles, at al , USDC No 1917 -GHK (RCx) 3 Jeffrey Capistran v El Segundo, LASC Case No. YC 038535 4 Lucas v El Segundo, LASC Case No L04721 5 El Segundo v Trio Manufacturing, LASC Case No YC038567 6 Glover v City of El Segundo, LASC Case No. YC039465 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c)* -3- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 2 PAGE NO 1 010 Council adjourned to open session at 6.55 P.M REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 20; 2001 - 7:00 P.M. 7:00 PM Session CALL TO ORDER - Mayor Gordon at 7 00 P M INVOCATION - Rabbi Mark Hyman, Congregation Tifereth Jacob PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs PRESENTATIONS — (a) Council Member McDowell presented Commendations to Cathie Haynes, El Segundo Middle School 7th Grade Science Teacher, and her students Nichole Bobco, Ariel Kapur, MayMay Lau, Casey Topar, Alan Phuoc Nguyen, Cathey Teoh, and Mitchell Sharrar for their winning essays in the Air Force Association 2001 Space Walk competition on the essay topics of Space Based Laser, Space in the Future, Commercial Communication Satellites and NASA (b) Mayor Gordon read a Proclamation on the South Bay Regional Law Enforcement Exploring Program and presented Commendations to El Segundo Explorers of Academy Class #42, Trevor Sellens and Patrick Ory ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Absent Council Member McDowell - Present Council Member Wernick - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so Identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Liz Garnholz, resident, spoke regarding a proposed new community center, and the new development at 888 Sepulveda Blvd Mark Renner, resident, spoke regarding downtown improvements He also commented on the money spent on fighting LAX MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 2 011 Peggy Tyrell, resident, spoke regarding her comments last week, and stated she expected a response Dorothy Kent, resident, spoke regarding the proposed community center, and the downtown Improvements. She also stated she felt the Council must build credibility with the citizens. Terry O'Brien, resident, spoke regarding the downtown Improvements, and suggested the citizens vote on this Item at an election BIII Cneger, Chamber of Commerce, read a letter on behalf of the Chamber in support of the City efforts to revitalize the Downtown area Mayor Gordon addressed the article in the Dally Breeze A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED by Council Member McDowell, SECONDED by Council Member Wernick to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS - NONE D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - Amend Resolution #3665 changing the Board of Library Trustees meetings to Bi- Monthly Debra Brighton, Library Director, gave a brief report Mark Hensley, City Attorney, read by title only RESOLUTION NO. 4206 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING RESOLUTION NO 3665 CHANGING THE BOARD OF LIBRARY TRUSTEES MEETING SCHEDULE TO BI- MONTHLY MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to adopt Resolution No 4206 changing the Board of Library Trustees meetings from monthly to bi- monthly commencing with the April 2001 meeting, and authorize the board to make the same change in their bylaws MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 COUNCIL MEMBER GAINES ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 Q 12 PAGE NO 3 E. CONSENT AGENDA All Items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an Item is made, the item(s) will be considered Individually under the next heading of business 2 Approved Warrant Numbers 2516117- 2516471 on Register No 11 In total amount of $1,281,452 66, and Wire Transfers in the amount of $317,544 91 Approved City Council meeting minutes of March 6, 2001 4 Adopted Resolution Nos 4207, 4208, 4209, 4210 and 4211 consolidating all resolutions relating to fines and fees for the Finance Department, Recreation and Parks Department, Fire Department, Police Department, and Public Works 5 PULLED FOR DISCUSSION BY MAYOR PRO TEM JACOBS 6 Awarded Contract No 2868 To Transportable Treatment Services, Inc for the lining of sanitary sewer access structures at various locations — Approved Capital Improvement Project No PW 00 -18 (contract amount = $42,460.00 and authorize the Mayor to execute the standard Public Works contract after approval as to form by the City Attorney. 7 Approved examination plans for the Personnel Merit System lob classifications of Assistant Planner and Park Maintenance Worker 1 /11. 8 Approved request to reallocate $150,851 previously approved communications center resources to fund equipment and services provided by the West Covina Service Group (WCSG) PULLED FOR CLARIFICATION BY CITY MANAGER STRENN MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve consent agenda items 2, 3, 4, 6, 7, and 8 MOTON PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT CALL ITEMS FROM CONSENT AGENDA Adopted Ordinance No 1331 on a proposed Development Agreement No. 2868 and General Plan Amendment to demolish a 12 -story office building and construct a new six -story, 120,610 square foot office building, which exceeds the floor area ration (FAR) in the Corporate Office (CO) Zone, at 888 North Sepulveda Boulevard (Environmental Assessment No EA -535, Development Agreement No. 00 -2, and General Plan No 00 -2.) Property owner W9 /SEP Real Estate Limited Partnership MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to adopt Ordinance No 1331 on a proposed Development Agreement No 2869 and General Plan Amendment to demolish a 12 -story office building and construct a new six -story, 120,610 square MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 4 013 foot office budding, which exceeds the floor area ration (FAR) in the Corporate Office (CO) Zone, at 888 North Sepulveda Boulevard. (Environmental Assessment No EA -535, Development Agreement No 00 -2, and General Plan No 00 -2 ) Property owner: Wg /SEP Real Estate Limited Partnership MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT 9 Approved Pyrospectaculars Contract No. 2870 for the City's 4' of July fireworks display MOVED by Council Member Wernick, SECONDED by Mayor ProTem Jacobs to approve of the amended pyrospectaculars Contract No 2870 with the Increased Insurance requirements to $5,000,000 MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT F. NEW BUSINESS — 10 The Downtown Subcommittee has recommended that parking on the City Hall plaza be included in the Downtown Specific Plan Staff is requesting direction to Implement the Downtown Subcommittee recommendation Mayor ProTem Jacobs not participating on this Item due to a possible conflict of Interest. MOVED by Council Member McDowell, SECONDED by Council Member Wernick, to authorize staff to study the feasibility and cost of parking on the City Hall Plaza MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, COUNCILMEMEBERS MCDOWELL, AND WERNICK. NOES: NONE. NOT - PARTICIPATING: MAYOR PROTEM JACOBS 31011/1 COUNCIL MEMBER GAINES ABSENT 11 Reorganization of the Human Resources and Finance Department Into a single Administrative Services Department City Manager Mary Strenn gave a brief staff report MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve of the reorganization, departmental title change, salary change, job description changes, effective October 1, 2001 and add the Director of Administrative Services, eliminate the Finance Director and amending the Assistant City Manager description MOTION PASSED BY UNANAIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT City Attorney, Mark Hensley read the following- ORDINANCE NO 1332 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTION 2 28 030 TITLE 2, OF THE EL SEGUNDO MUNICIPAL CODE TO REFLECT THE CREATION OF THE ADMINISTRATIVE MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 5 014 SERVICES DEPARTMENT AND THE DIRECTOR OF ADMINISTRATIVE SERVICES _ POSITION. Mayor ProTem Member Jacobs introduced the ordinance. City Attorney, Mark Hensley, rear) the following- RESOLUTION NO. 4212 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO REPEALING RESOLUTION NO 4167 AND ADOPTING A NEW CONFLICT OF INTEREST CODE. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to adopt Resolution No 4212 adopting a new conflict of interest code MOTION PASSED BY UNANAIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT 12 Consideration of Amendment to the contract between the Board of Administration of the Public Employees' Retirement System and the City Council of the City of El Segundo providing 21363 1 (3% at 55 Full and Modified formula) for local fire members, as required by the El Segundo Firefighters' Association 2000 -03 Memorandum of Understanding City Attorney Mark Hensley read the following; RESOLUTION NO 4213 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, TO APPROVE AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF EL SEGUNDO. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to adopt Resolution No 4213 approving an amendment to the contract between the Board of Administration of the California Public Employees' Retirement System and the City Council of the City of El Segundo, and authorize the Mayor to sign the Certification of Member Contribution Rate MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 City Attorney Mark Hensley read the following ORDINANCE NO 1333 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Mayor ProTem Jacobs introduced Ordinance No 1333 MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 6 015 G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - NONE Council Member Gaines - NONE Council Member Wernick - spoke regarding waste sewage management group and proposed newsletters Mayor Pro Tern Jacobs - NONE Mayor Gordon - NONE PUBLIC COMMUNICATIONS - (Related to City Business Oniy - 5 minute limit) Individuals, who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Liz Garnholz, resident, spoke regarding the proposed community center Peggy Tryrell, resident, spoke regarding the Mayors response to LAX questions Mark Renner, resident, continued speaking on LAX matters MEMORIALS - Dr Don Turnbull and Sandra Mason CLOSED SESSION - NONE ADJOURNMENT at 8 05 P M Cindy Mortesen City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MARCH 20, 2001 PAGE NO 7 016 EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Second reading and adoption of Ordinance No. 1332 amending Section 2.28.030 Title 2, of the El Segundo Municipal Code to reflect the creation of the Administrative Services Department and the Director of Administrative Services position RECOMMENDED COUNCIL ACTION. Adopt Ordinance No 1332 BACKGROUND & DISCUSSION- At the regular meeting of March 20, 2001, the City Council introduced Ordinance No 1332 This ordinance reflects the legislative action required by the City Council to effect the creation of the Administrative Services Department and the position of Director of Administrative Services The creation of an Administrative Services Department, as the Council is aware, is the culmination of the staffs desire to "flatten" the organization and make more efficient the services provided by the Finance and Human Resources Departments Ordinance No 1332, if approved, will be effective October 1, 2001, at which time the reorganization of the Human Resources and Finance Departments will be complete ATTACHED SUPPORTING DOCUMENTS A copy of Ordinance No 1332 FISCAL IMPACT Move costs in current budget, salary and benefit costs of $6,000 to be included in FY 2001 -02 budget Operating Budget. Amount Requested Account Number Project Phase- Appropriation Required ORIGINATED BY. DATE. March 26, 2001 n, ;iz 3 ORDINANCE NO. 1332 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTION 2.28.030 TITLE 2, OF THE EL SEGUNDO MUNICIPAL CODE TO REFLECT THE CREATION OF THE ADMINISTRATIVE SERVICES DEPARTMENT AND THE DIRECTOR OF ADMINISTRATIVE SERVICES POSITION WHEREAS, the E1 Segundo Municipal Code provides that the City Council may from time to time by Ordinance designate departments, appointive officers, or employees of the City; and WHEREAS, it is in the best interest of the City to list all existing City departments in the Municipal Code and officers excluded from the Personnel Merit System; and WHEREAS, it is in the best interest of the City to create a Department of Administrative Services, which combines the Human Resource and Finance functions of the organization, and whereas, it is in the best interests of the City to eliminate the Director of Finance position, create the Director of Administrative Services position and reassign some duties of the Assistant City Manager NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES ORDAIN AS FOLLOWS SECTION 1. Section 2 28 025 is hereby amended to read as follows. 2 28 025 CITY DEPARTMENTS Effective October 1, 2001, the organization of City Government shall consist of the following departments: 1. Administrative Services Department 2. City Administration 3 Community, Economic and Development Services Department 5. Fire Department 6 Library Department 7 Police Department B. Public Works Department 9 Recreation and Parks Department ORD 1119 CREATION OF ADMINISTRATIVE SERVICES DEPARTMENT PAGE NO I L]8 SECTION 2. Section 2.28.030 is hereby amended to read as follows: 2.28.030 EXCLUSIONS Those officers and members of departments in addition to department heads and elected officers who are expressly excluded from the merit system are, 1 City Manager 2. City Attorney 3. Assistant City Manager 4. City Engineer 5 Street Superintendent 6 Water and Sanitation Superintendent 7 Economic Development Manager 8. Special Events Coordinator SECTION 3. Section 2.28.040 is hereby amended as follows 2.28.040 DEPARTMENT HEADS For the purpose of this chapter and for the purpose of initiative Ordinance No. 586 and for the purpose of ordinances expanding the coverage of initiative Ordinance No. 586, and not by ways of limitation, effective October 1, 2001, the term "Department Head" includes. 1 City Manager 2 Director of Administrative Services 3 Director of Community, Economic and Development Services 4 Fire Chief 5 Library Director 6 Chief of Police 7 Director of Public works 8 Director of Recreation and Parks SECTION 4.Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that an one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional ORD 1332 CREATION OF ADMINISTRATIVE SERVICES DEPARTMENT PAGE NO 2 019 SECTION 5.0perative Date. This ordinance shall become effective- at midnight on the thirtieth (30th) day from and after the date of the final passage and adoption of this ordinance; shall cause the same to be entered in the book of original ordinance of said city; shall make a minute of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted; and shall within fifteen (15) days after the passage and adoption thereof, cause the same to be published or posted in accordance with the law. PASSED, APPROVED and ADOPTED this APP D TO FORM: rx He , City Attorney ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) day of 2001 Mike Gordon, Mayor of the City of El Segundo, California I Cindy Mortesen, City Clerk of the City of El Segundo, Califorrua, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No 13 -32 was duly introduced by said City Council at a regular meeting held on the day of and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the _ day of 2001, and the same was so passed and adopted by the following vote " AYES NOES ABSENT ABSTAIN Cindv Mortesen City Clerk, City of El Segundo ORD 1332 CREATION OF ADMINISTRATIVE SERVICES DEPARTMENT PAGE NO 3 EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTiON: Approval of Amendment Number 5 to the City's Contract Number 2737 of November 15, 1999, with Wyle Laboratories Inc. (Wyle) to extend the time Wyle provides in program management of the City's Residential Sound Insulation (RSI) Program This amendment continues Wyle's current project management service for up to 6 months at a cost not to exceed $10,000 per month, or $60,000 total RECOMMENDED COUNCIL ACTION- Approve Amendment Number 5 to City Contract Number 2737 and authorize the Mayor to execute the Amendment upon approval of the City Attorney BACKGROUND & DISCUSSION Since the City's RSI program manager retired in December, 2000, Wyle has provided a seamless transition in program management The present contract is for six months and will expire on April 30"' This extension continues Wyle's service as approved in Amendment 4 until October 31, 2001 or earlier depending on when a new program manager is hired This recommendation is made based on Wyle's excellent past performance for the City and reasonable cost For reference purposes, authorization to proceed with Phase 8 of the RSI program will be scheduled for City Council consideration in May. ATTACHED SUPPORTING DOCUMENTS Amendment No 5, Exhibit A, the Amendment FISCAL IMPACT Capital Budget NA Amount Requested $60,000 Account Number 116 -400- 0000 -6214 Project Phase Phase 6 & 7 of City's RSI Program Appropriation required YES (The current budget does not include funds for this service, however FAA grant funds are available to pay for 80% of this new cost Additionally, Community Development Block Grant and participants' funds will cover the remaining 20% There will be no additional cost to the City ) ORIGIDWTED DATE March 27, 2001 Ja s ansen Co nity, Economic and Development Services Director 4 021 TO AGREEMENT FOR CONSULTANT SERVICES Ei Segundo Residentiai Sound insulation Proiect Contract Number 2737 (of 15 November 1999) The City of El Segundo (hereinafter the "City") and Wyle Laboratories Inc (hereinafter "Wyle" collectively the "Parties "), hereby amend the Agreement to provide consultant services for the City's Residential Sound Insulation (RSI) Program, Contract No 2737, of 15 November 1999, (the "Agreement "), a one year contract with two, one year extension options, as follows Amendment No. I of January 28, 2000: Extends the services to be provided by Wyle for Phase 6 of the City's RSI Program to include Phase 7 of that program Amendment No. 2, of May 10, 2000: Incorporates language into the agreement required by the Los Angeles County Community Development Commission (CDC) The topics addressed include Inspections by CDC, Unacceptable Risk, Equal Opportunity Provisions, Source of Funds and Conflict of Interest* Amendment No. 3 of August 21, 2000: Amendment No 3 executes the first of two, one year options, extending the service period of the contract through 15 November 2001 Amendment No. 4 of November 2000: Expands the services of Wyle to include specific administrative, management and customer service functions, which, when combined with Wyle's existing technical support, will result in a tum -key program Amendment No. 5: Extend the service as stated in Amendment No 4 for an additional 6 months The terms of this Amendment are attached as Exhibit A and are incorporated herin by this reference CITY OF EL SEGUNDO WYLE LABORATORIES By By Mike Gordon, Mayor Lloyd Kosanke, Contracts Manager Date Date ATTEST: Date Cindy Mortesen, City Clerk APPROVED S TO FOR: Date Z Hensley ity AM y 022 EXHIBIT A TERMS OF AMENDMENT 5 TO AGREEMENT FOR CONSULTANT SERVICES El Segundo Residential Sound Insulation Proiect Contract Number 2737 (of 15 November 1999) For the extension of time of consultant's project management services 023 VJ • U• u1�I_ TO AGREEMENT FOR CONSULTANT SERVICES El Segundo Residential Sound Insulation Protect Contract Number 2737 (of 15 November 1999) The City of El Segundo (hereinafter the "City ") and Wyle Laboratories Inc (hereinafter "Wyle ", collectively the "Parties ", hereby amend the agreement to provide additional consultant services for the City's Residential Sound Insulation (RSI) Program, Contract No 2737, of 15 November, 1999, (the "Agreement "), as follows SECTION 1. SCOPE OF SERVICES The consultant is obligated to perform under Contract Number 2 73 7, as amended SECTION 2. COMPENSATION The maximum to be paid under this amendment, without further City Council action, is $10,000 per month SECTION 3. THE CONTRACT This Amendment is additive to Contract Number 2737 and its previous amendments, the elements and conditions of which remain undiminished by this Amendment SECTION 4. TERM OF CONTRACT The services provided by this Amendment shall be provided during the approximately six month period, May 1, 2001 through October 31, 2001 024 EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 200' AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION Consideration of a California Defense Retention Grant Program Application to the State of California - Technology, Trade and Commerce Agency RECOMMENDED COUNCIL ACTION Approve filing of grant application with qualification. BACKGROUND & DISCUSSION' Staff is seeking authorization to submit an application, with the support of the Los Angeles Air Force Base (Base), to the State of California — Technology, Trade and Commerce Agency for $50,000 in matching grant funds That is, the City would be required to match the amount of state funds with its own funds The funds would be used to prepare a Specific Plan for the 42 -acre portion of the Base south of El Segundo Boulevard known as Area A that the Air Force wishes to privatize Staff estimates the cost of preparing a Specific Plan at $100,000 A Specific Plan would allow the City to proactively plan and direct the preparation of development policies and standards for the site while working with the selected developer In the absence of a Specific Plan, the developer would complete planning efforts independently and the City would review and process development applications (Continued on reverse side) ATTACHED SUPPORTING DOCUMENTS N/A FISCAL IMPACT FY 2001- 2002 matching requirement of $50,000 Operating Budget Amount Requested $50,000 Account Number Project Phase' N/A Appropriation required' Yes ORIGINATED ` f. DATE: San a Read Lane, Economic Development Mgr. March 27, 2001 J e Hansen, Director, Dept of Community, Economic and Development ervl es RCVI u UAI t' Mary StWnn, City Manager j/ 6i 3/27/01 1 58 PM 025 Because an RFP must be prepared for the selection of a consultant; and because the Air Force will not select a developer until later this year (according to current schedules), the preparation of a Specific Plan could not begin until FY 2001 -02 Therefore, the City share of the matching funds would be subject to City Council approval as part of the FY 2001 -02 budget process It should be noted that the possibility exists that the State would not approve a full match Should that be the case, it is recommended that the City Council authorize filing of the application with the qualification that participation is contingent upon the provision of a full match by the State Grant funds must be used by the end of the State's FY (Jan -June) '02 -'03 3/27/01 1 58 PM 026 EL SEGUNDO CITY COUNCIL MEETING DATE- April 3, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda DESCRIPTION License Agreement with Boeing Satellite Systems for installation of underground communication conduits within the public street rights -of -way. RECOMMENDED COUNCIL ACTION: Approve License Agreement with Boeing Satellite Systems and authorize the Mayor to execute the agreement on behalf of the City BACKGROUND AND DISCUSSION Boeing Satellite Systems has requested permission to install an estimated 3,000 linear feet of 4" diameter communication conduits in the Imperial Highway rights -of -way, as shown on the attached map The License Agreement provides for an annual franchise fee based on a unit fee of $0 1276 per linear foot of conduit, adjusted annually in accordance with the Consumer Price Index (CPI) This recommended fee is consistent with the $0 1237 per linear foot (and adjusted to Consumer Price Index) currently charged to Hughes Space and Communications under an April, 2000 agreement for installation of similar communication conduits Staff recommends that the City Council approve the License Agreement with Boeing Satellite Systems for installation of communication conduits The City Attorney has reviewed and approved the agreement as to format ATTACHED SUPPORTING DOCUMENTS Proposed License Agreement with map showing general location or conduits FISCAL IMPACT Revenue to the City = $400 00 /year Operating Budget Amount Requested Account Number Project Phase - Appropriation Required- ORIGINATED BY Date: Andres Santamaria. Director of Public Works MAR 2 6 2001 REVIEWED BY Date• �, � Mary Strenn_ Ci v PW- COUNCIL 04WPRIL03 02 (Monday 326/01 1 00 P M) v 027 LICENSE AGREEMENT THIS LICENSE AGREEMENT ( "Agreement ") is entered into this day of , 2001 ( "Effective Date ") by the CITY OF EL SEGUNDO, CALIFORNIA, a municipal corporation ( "City ") and by BOEING SATELLITE SYSTEMS, INC ( "BSS'), a Delaware corporation. WHEREAS, the City is the owner of certain public street rights -of -way commonly known as IMPERIAL HIGHWAY, SEPULVEDA BOULEVARD, AND SELBY STREET, in the City, as shown on the maps attached hereto as Exhibit A; and WHEREAS, BSS wants to receive permission to perform certain acts upon, under, along and across the property described above, specifically to install and maintain 4" PVC communications conduits, NOW, THEREFORE, it is agreed as follows: 1 The City, for and in consideration of the full and prompt performance of the things to be performed by BSS as hereinafter set out and contained, hereby grants to BSS subject to termination as hereinafter provided and under the terms, conditions and provisions hereinafter contained, a temporary, non - exclusive, non - possessory license to lay, construct, maintain, operate, repair and remove a series of communications conduits in, under, along and across those certain public street rights - of -way situated in the City of El Segundo, County of Los Angeles, State of California described herein above 2 Said communications conduits shall be for the exclusive use of BSS and installed in the general locations shown on Exhibit A (enclosed herewith and hereby made a part thereof) and as more specifically to be shown on maps to be filed with the City Director of Public Works subject to the approval of the City which are incorporated herein by this reference and made a part hereof BSS shall not lease or otherwise transfer the use of any portion of the capacity of the telecommunication conduit that is the subject of this agreement to any third party without the express, written consent of the City 3 BSS shall submit engineering plans and specifications for the installation of conduits These plans shall be prepared by a State of California licensed professional engineer. 4 All work within the public street rights -of -way shall be in accordance with the City Standards, and the Standard Specifications for Public Works Construction and shall require a City Department of Public Works Excavation permit. Page 1 of 6 023 5. BSS shall pay an annual License Agreement Fee to the City. This fee shall for the first year be $382.80. This fee has been computed on a unit fee rate of $0.1276 / lineal foot / year of each separate conduit and total estimated installation of 3,000 linear feet of A" diameter conduit. This fee shall be adjusted each year (from the effective date of the agreement) based on the change in the Consumer Price Index, for the Los Angeles Area as issued by the United States Department of Commerce. 6 BSS shall bear all costs of expenses in connection with the construction, maintenance, operation or repair of said communications conduits installed pursuant to this Agreement so long as this Agreement shall remain in effect. 7 BSS shall not unreasonably interfere with or obstruct the public use of said street rights -of -way, and shall promptly and properly backfill any excavations made by or for BSS as a part of installing the communications conduits and appurtenances Both parties shall use their best efforts to cooperate in the construction, maintenance, operation or repair of the communications conduits 8 The City reserves the right to change the grade of any street or road over which this License is granted or to locate or relocate municipal water pipes, sewer lines or any other city owned subsurface installations, and BSS shall within thirty (30) days after demand by the City, start to relocate the location of all affected conduits, and appurtenances laid, constructed or erected hereunder, so as to conform to such changes in grade, or such location or relocation of subsurface installations and proceed diligently to complete such relocation, all at the sole expense of BSS. In case BSS shall fail to comply with the City's instructions given therefor, the City may cause the work required to be done by others and shall keep an itemized account of the cost thereof, which BSS shall pay immediately upon its being presented with said accounting as hereinafter set forth 9 If any street or portion thereof along, across, or under which said communications conduits are installed or maintained hereunder, shall be damaged by reason of the usage of the conduits, or by reason of any other cause arising from the operation by BSS of said communications conduits, BSS shall, at its own cost and expense, immediately repair any and all such damage and restore said street or portion thereof to as good condition as before such usage or cause of damage occurred, 'such work to be done under the direction of said Director of the Department of Public Works, and to his or her satisfaction 10 BSS and its employees and agents, at any and all times when necessary, shall have reasonable access to the communications conduits. However, BSS shall comply with all applicable provisions of the city's Municipal Code and shall ensure that all materials furnished and used in installation of said communications conduits conform to the City standards for such type of work and improvement. All designs, materials, and work shall be subject to the approval of, and finished to the satisfaction of, the City. Page 2 of 6 0 2 9 11 The License granted herewith is temporary only and may be revoked by the City at any time on ninety (90) days written notice of such revocation to BSS, which right the City does specifically reserve. Such revocation may be made for any reason wnich the City. in the exercise of its sole but reasonable discretion, deems sufficient. No such revocation, however, shall be made or ordered unless and until BSS is afforded an opportunity to be heard on the question of such revocation upon at least ten (10) days prior written notice to BSS of the time, place and purpose of such hearing. The decision of the City in said matter, however, shall be final and conclusive 12. In the event the License granted herewith is revoked, BSS shall at its own cost and expense, promptly remove from the property, if the City so requires, said communications conduits or portion thereof which the City in its discretion may designate for such removal, if any. Upon removal, the streets from which the conduit is removed shall be restored to the condition which they were in prior to removal, or to a better condition when required to meet the then in effect standards of the City. 13 BSS shall indemnify, defend and hold harmless the City, its officers, employees and agents and each of them, from and against any and all suits, claims, actions, legal or administrative proceedings (excluding City administrative proceedings), demands, damages, liabilities, interest, attorney's fees, costs, expenses or judgements, of whatever kind, arising in any manner out of the construction by BSS permitted pursuant hereto and the operation and maintenance by BSS of the facilities constructed pursuant hereto This indemnity in favor of the City shall include, but not be limited to, any acts of negligence, or any omission to act where a duty to act exists, by or on behalf of BSS, and /or its officers, agents, contractors and subcontractors. The foregoing indemnification shall not be applicable to any suits, claims, actions, legal or administrative proceedings, demands, damages, liabilities, interest, attorneys' fees, costs, expenses or judgements, of whatever kind, caused by or arising from the active, negligent, willful or intentional misconduct of the City. BSS shall provide the City with a written certificate of insurance in an amount of at least $1,000,000 per incident combined single limit public liability, naming the City as additional insured, and shall provide that the City receives at least 30 days prior written notice by registered or certified mail of cancellation or significant change in said insurance. 14 The license granted herewith is personal to BSS and shall not be assigned by BSS, in whole or in part, without the written consent of the City first being received No written consent by the City hereunder shall be deemed a waiver by the City of any of the provisions hereof, except to the extent of such consent. 15 Nothing herein is intended or shall be interpreted to substitute for any permit or other authorization required by any federal, state or local agency other than the City or any private parties or party, or to limit any of the powers or authority of any federal, state or local agency other than the City or of any private parties or party. 16 In any action to interpret or enforce any provision of this Agreement, the prevailing party shall be entitled to its reasonable attorneys' fees. 030 Page 3 of 6 17 This Agreement shall be construed in accordance with the laws of the State of California. 18. This Agreement may be executed in one or more counterparts, each of which shall be an original but all of which together shall be deemed to constitute a single document ' 19 Notices required to be given by the terms of this Agreement shall be given by personal service, or by deposit of the same in the custody of the united States Postal Service, postage prepaid, certified mail addressed t the parry to be served as follows- (a) City Director of Public Works City of El Segundo 350 Main Street Ef Segundo, California 90245 -0989 (b) BSS: Manager of Facilities & Plant Engineering Boeing Satellite Systems, Inc W/S41/A395 P O Box 92919 Los Angeles, CA 90009 The parties hereto may designate alternate persons to receive notices on their behalf as necessary Notices herein shall be deemed given as of the date of personal service, or (2) consecutive calendar days after deposit of the same in the custody of said Postal Service 031 Page 4 of 6 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and year first written above. ATTEST City Clerk APPROVED AS TO FORM City Attorney Clry OF EL SE UNDO 0 Mayor BOEING SATELLITE SYSTEMS, INC - Li L By W. P. "Hendricks Title Manager, Facilities & Plant Engineering 032 Page 5 of 6 • _l \Llama== �'t`;. ` �'�; r : � ,��rl.- ...Y•:T Sr �� LL•1 l i _ = `V' �-r Q T � ti] ri��iL A7 -Os- a .lil n vi Y•rTlt — +'• � `� � ♦iy..��'• ;Jl ,r= • _l \Llama== �'t`;. ` �'�; r : � ,��rl.- ...Y•:T Sr �� LL•1 l i _ = `V' �-r Q T � ti] ri��iL a .lil n vi Y•rTlt — +'• � `� � ♦iy..��'• ;Jl ,r= _ � •✓rte �• L ,1; `� 1�� � f�',:'`•l .T.J },_Y.'? IN pry F. rcy -'�• :`,x': }:`Y --mayy.. .•�ti^'� `;i •�Y y��"' :-, ' 5y tiv.. _..a•. Q W i ' (D_ z Q •r �- to w ❑ J U C y o�m J 0� CL F ? a � _t9 L339JL fflSVN'�= `� �4= =•t l=ye }*^ Piz -A � 4 Y .uf G•.tti �.ti' w3'k•.� ~ •w rk CN 'rc G+RFsS'FKS'`• ref• — f_ `V(•( ;- •11..r 1•u S. z 335 • �, = ^ 4 LU 0 z 0 i ^; m.. j d a Z~ g U L OATS vmAlnd3S _ a. $ a {y W t r jU IL LU CL d,T Q Z y . rMIi adsA - II�+FI r co O co a) m ^m LL CL O E .c A 1 Q coo • ^� N iV y 0 Wo 033 EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: New Business, City Clerk AGENDA DESCRIPTION: Introduction and explanation of the recodification process for the newly reorganized municipal code RECOMMENDED COUNCIL ACTION, 1) Receive new Municipal Code 2) Approve planned adoption schedule 3) Other recommendations BACKGROUND & The recodification of the El Segundo Municipal Code has been completed_ The new Code, prepared by Sterling Codifiers, Inc., is a compilation of all ordinances, including any changes made to them, as approved and adopted by the City Council through September, 2000, excluding Title 6, Animal Control, as this title has already been amended as required No significant changes have been made to the Code other that ensuring conformity when citing State and Federal law and minor editing where language was unclear or inconsistent with previously approved changes in fob titles, referenced departments, etc. The code has also been historically annotated showing the source of legislation and passage date Sterling Codifiers, Inc will provide continuous supplement service, whereby each newly adopted ordinance amending, altering, adding or deleting provisions of the El Segundo Municipal Code will be identified and inserted in official copies (continued on page 2) ATTACHED SUPPORTING DOCUMENTS "Short List" of changes Provided under separate cover CD of Municipal Code —,1 % )IlknLl 7cJ City Clerk Manager DATE, DATE. 7 t '�4 Council approved the recodification of the Municipal Code in the 96 -97 annual budget In June of 1997 the process began with Sterling Codifiers. All ordinances (1917 -2000) were provided to the publisher for classification, editing, proofreading, printing and binding of legislation The publisher provided recommendation of areas where new legislation is needed, research and legal review, and analyzed the legislation Conflicting provisions, and provisions that duplicate themselves in the ordinances, inconsistent and obsolete provisions, and vague, overbroad wording and phraseology were identified. Comparisons with current State and Federal laws were made, and all statute references were corrected to current citations The publisher also made recommendation of areas where new legislation is needed Staff received a draft workbook and an extensive review period began The City Attorney and Staff worked closely to analyze the changes and recommendations The final product is being presented to Council for their review Staff is proposing a month long review perod for Council and the public Council is being provided with an electronic version of the Code for their review. The public may go to www stedingcodifiers com, code samples, code of El Segundo The library will be provided with 3 binders that will be available for the public to check out and review Council will also be provided with a "short" list of any changes made A redline and strike out version would not be prudent due to the extensive change in format Staff, with Council approval, will schedule a public hearing for May 1, 2001, and plan for final adoption at the May 15, 2001 regular meeting 2 035 CHANGES MADE TO CITY CODE DURING CODIFICATION CITY OF EL SEGUNDO, CALIFORNIA TITLE 1 1. Section 1 -1 -7: Date "June 1, 1969" changed to "the effective date of this City Code ". 2 Existing code sections 1.01.09A, 1.01.100, 1.01.110 not included in new code -- obsolete. 3 Subsection 1 -2 -1B: Penalty amounts changed to mirror statute (Gov.0 36900). 4 Subsection 1 -2 -5C: "Municipal Court Judge" changed to "Superior Court Judge" 5 Sections 1 -4 -1 and 1 -4 -2: Were added to code. 6 Section 1 -4 -3: Second sentence added per statute (Gov.C. 36514 5) 7 Subsections 1 -4 -4C and D: Were added to code. 8. Section 1 -5 -1: Changed to eliminate references to specific days 9 Subsection 1 -6 -1B: Following language was deleted: 3 The present Police Chief whose previous rank was established as deputy chief in the classified service by Ordinance 562 is hereby reassigned and confirmed the rank of deputy chief in the classified service. 10. Section 1 -6 -3: City departments brought up to date. 11 Section 1 -6 -26: Additional types of discrimination were added to section text 12 Section 1 -6 -29: Specific penalty replaced with reference to section 1 -2 -1 of code 13 Subsection 1 -8 -4D: Specific penalty replaced with reference to section 1 -2 -1 of code. TITLE 2 1 Section 2 -1 -4: The third and fourth sentences were created to replace'specific breakdown of members and dates. 2 Section 2 -2 -8: Specific penalty replaced with reference to 036 section 1 -2 -1 of code. TTTLi 3 1. Subsection 3- 3 -4B2: Page beginning "the State, where " -- language from third line to end of B2 changed per Ord. 581 (old text from Ord. 479 was there previously). 2 Section 3 -3 -SB: The following language was eliminated from the end of the section: 4 There shall be exempt from the tax due under this Section: a. The amount of any sales or use tax imposed by the State upon a retailer or consumer, b The storage, use or other consumption of tangible personal property, the gross receipts from the sale of which has been subject to sales tax under a sales and use tax ordinance enacted in accordance with part 1 5 of division 2 of the State Revenue and Taxation Code by any city and county, county, or city in this State; (c became Bad) d. In addition to the exemptions provided in sections 6366 and 6366 1 of the State Revenue and Taxation Code, the storage, use, or other consumption of tangible personal property purchased by operators of aircraft and used or consumed by such operators directly and exclusively in the use of such aircraft as common carriers of persons or property for hire or compensation under a certificate of public convenience and necessity issued pursuant to the laws of this State, the United States, or any foreign government. 3 Subsection 3- 4 -15A: Specific penalty replaced with reference to section 1 -2 -1 of code 1 Subsection 4 -1 -2B: Was deleted, because the designated changes have already been made B All references to the "Director of Finance" in the following sections shall be changed to "licensing authority" (list of sections followed) 2 Section 4 -1 -32: License fee changed from twelve dollars to ten dollars, per Ord. 1252 3 Section 4 -2 -2: Additional fee changed from ten dollars to nine dollars, per Ord. 1252 037 4. Existing code ch. 5.12: Re: rest homes, boarding houses and related businesses. Chapter was eliminated-- regulated by ...ate. 5 Chapter 5: Sections of existing code ch. 5.20 derived from Ord. 382 were eliminated- -were repealed by Ord. 612. 6. Section 4 -6 -6: Hours updated. 7 Subsection 4 -8 -5H: "Arrested" changed to "convicted of a misdemeanor or felony offense "; "arrest" changed to "conviction ". 8 Chapter 9: "Business license officer" was changed to "licensing authority" 9. Subsection 4- 10 -6B: "section 44611, statute reference, was added 10 Subsection 4- 10 -7H: "Arrested" changed to "convicted of a crime (excluding minor traffic offenses) "; "arrest" changed to "conviction ". 11 Subsection 4- 10 -8D: "Arrested" changed to "convicted of a crime (excluding minor traffic offenses) ". 12 Subsection 4- 13 -8B: Specific penalty replaced with reference to section 1 -2 -1 of code 13 Subsection 4- 13 -8C: Five days changed to ten days 14 Subsection 4 -3 -2A: Following language was deleted: "provided, however, that any person holding a business license may operate an alarm business without the permit hereinabove required until December 31, 1977" 15 Subsection 4 -3 -2B: Following language was deleted: No person shall maintain or continue to operate any alarm system installed prior to the effective date of this Chapter after the expiration of six (6) months from the effective date of this Chapter unless they have secured the required alarm permit TITLE 5 1 Section 5 -1 -1: "Three copies" changed to "one copy" (per statute). 2 Section 5 -3 -1: Was added (pursuant to Pen.C. 374). 3 Subsection 5 -5A -2: Statute -- "25521" is repealed; changed to 038 "25520" TTTT.W 6 1. Section 6 -2 -6: Following language was deleted: Notwithstanding the provisions of subsection A of this Section, the Director of Planning shall, on any application filed with him prior to December 31, 1972, issue the permit if he finds that the applicant was lawfully keeping the animals applied for on July 1, 1972. 2. Subsection 6 -2 -9C: Following language, after "shall be", was deleted: "by the affirmative votes of at least three (3) members of the Planning Commission and shall be" 3. Section 6 -3 -1: A Definition of "kennel" changed to match definition in zoning. 2 Definitions of "potentially dangerous dog" and "vicious dog" were added per sections 31602 and 31603 of the state Food and Agricultural Code. 4 Subsection 6 -3 -2: Following language was deleted: C1. Applicant's combined adjusted gross income (as used for purposes of the California personal income tax law) of all members of the household in which they reside must be ten thousand dollars or less for the preceding calendar year. C2 Applicant shall be the head of the household Applicant shall be required to sign a statement of eligibility at the time of purchase. D In order to accommodate the public of the City and to expedite the issuance of licenses under this Chapter, the Director of Finance is authorized, subject to the general authority of the poundmaster, to issue at the office of the Director of Finance in the City Hall any license contemplated under this Chapter. 5 Subsection 6 -3 -SA: Language "potentially dangerous" was added. 6 Section 6 -4 -5: Following language was deleted: The owner of the animal or fowl so sold may at any time within three months after sale bring suit against the person who received the same in any court of proper jurisdiction to recover any surplus there may be from the sale of the animal 039 or fowl after deducting all costs and charges occasioned by reason of the impounding and keeping of the animal or fowl. 1. Section 7 -1 -6: "clothes dryer, washing machine or other appliance" was added (per Pen.C. 402b). 2. Section 7 -3 -5: Specific penalty replaced with reference to section 1 -2 -1 of code. 3 Chapter 6: The following language was deleted (per statute): DRUNKENNESS AND INTOXICATION A. Inhalation Of Certain Substances: 1. No person shall inhale, breathe or drink any compound, liquid, chemical or any substance known as glue, adhesive cement, mucilage, dope or any other material or substance or combination thereof with the intent of becoming intoxicated, elated, dazed, paralyzed, irrational or in any other manner changing, distorting or disturbing the eyesight, thinking process, balance, or coordination of the person. For the purpose of this Section, any such condition so induced shall be deemed to be an intoxicated condition. 2 The provisions of this Section shall not pertain to any person who inhales, breathes or drinks this material or substance pursuant to the direction or prescription of any doctor, physician, surgeon, dentist or podiatrist authorized to so direct or prescribe S. Minors Soliciting Purchase Of Liquor Prohibited: It shall be unlawful for any person under the age of twenty one years to solicit any other person to purchase alcoholic beverages for such person under the age of twenty one years upon any premises licensed to sell alcoholic beverages either on -sale or off -sale 4 Subsection 7 -6 -2F: Specific penalty replaced with reference to section 1 -2 -1 of code. 5 Section 7 -6 -4: A Subsection B: "City Council" changed to "Chief of Police" B The following language was deleted Notwithstanding anything contained in this Section to the contrary, the Chief of Police shall have the right to grant temporary permits, revocable at his pleasure, for periods of not to exceed twenty four hours, for the purpose of permitting the applicant therefor to have target practice or JI 1 engage in target contests with others; but, the permits may only be used at the places and at such times in the City, and upon such terms and conditions as may be designated therein. 6. Section 7 -6 -6: "traffic authority" was changed to "City Manager ". 7. Section 7 -7 -5: Hours changed. 8. Section 7 -7 -6: "City tree" added. 9. Subsection 7 -8 -1A: Following language was deleted: 5. The purpose of the parade or procession. to Section 7 -9 -6: Specific penalty replaced with reference to section 1 -2 -1 of code. 11. Subsection 7- 10 -45: Specific penalty replaced with reference to section 1 -2 -1 of code 1 Section 8 -1 -2: Following language was deleted: E Safety Report: The Traffic Division shall annually prepare a traffic report which shall be filed with the City Traffic Engineer The report shall contain information on traffic matters in the City as follows: 1 The number and location of traffic accidents, the number of persons killed, the number of persons in3ured and other pertinent traffic accident data; 2 The number of traffic accidents investigated and other pertinent data on the safety activities of the police, 3 The plans and recommendations of the Division for future traffic safety activities 2. Subsection 8 -3 -4H: Following language was deleted from end of paragraph: "and his determinations therefrom shall be made in accordance with those traffic engineering and safety standards and instructions set forth in the California Maintenance Manual issued by the Division of Highways of the State Department of Public works." 3 Section 8 -4 -7: "State" was added before Department of Transportation in subsections C and D. 4 Subsection 8- 4 -24A: "rollerblades, in -line skates" was added. 041 5. Subsection 8- 5 -13A: "lunch wagon" changed to "lunch vehicle" 6. Subsection 8 -5 -138: The words "or wagon"/ "wagon" were deleted three ti-e-s .:here they f0l lowed "" h l " veAi Cie 1. Chapter 1: Following language was deleted: `OIAN u'i R."139 A. Plane Established The datum plane or base from which all elevations or surface points are to be measured or estimated within the City shall be a plane one hundred twelve and seven - tenths feet below the monument hereinafter described as the "datum plane monument of the City of E1 Segundo ". B. Monument Marker. The datum plane monument of the city is the top of a round brass rod fourteen and one -half inches long and one and one - eighth inches in diameter, the top of which said rod has been squared. Said brass rod is embedded in the top of a concrete monument two feet square by three feet deep and is located on the south side of Ballona Avenue 10.24 feet at right angles south of the northerly line of Section 14, Township 3 South, Range 15 West, San Bernardino Meridian, and 2.50 feet at right angles west of the west line of Richmond Street 2, Section 9 -1 -1: "Traffic Authority" was changed to "Chief of Police" 3 Chapter 1: Following language was deleted: ADVERTISING VEHICLES A. Operating Regulations; Permit: 1. Apply For Permit From Traffic Authority: No person shall, in any public street within the City, operate, drive, park or leave standing any vehicle, or other means of transportation, designed, equipped, developed, furnished, used, or intended to be used, for advertising purposes while the vehicle, or other means of transportation, or its contents or attachments, or equipment, articles or facilities transported by it, is or are being used for advertising purposes, without first obtaining a written permit from the Traffic Authority of the City so to do, or in any manner contrary to any condition or provision under or pursuant to which the permit may be issued. 2 Grant Or Deny Permit: The Traffic Authority may, subject to the right of appeal to the City Council by any person aggrieved, grant or refuse to grant the permit. 042 3. Appeal To Council: Upon appee any act, order or refusal of Council s all Y;- --ptly hear the the City Council on the appeal final and conclusive. L1 of any person aggrieved by the Traffic Authority, the appeal, and the decision of after the hearing shall be B. Permit Required From Council: No person shall operate or drive any vehicle used for advertising purposes upon any street or alley at any time without first obtaining a permit to do so from the City Council. 4 Section 9 -2 -6: "Traffic Authority" changed to "Chief of Police ". S. Section 9 -2 -10: "Traffic Authority" changed to "Chief of Police ". 6 Subsection 9 -3 -3N: "Parks Division personnel" changed to "City personnel" 1 Section 10 -3 -2: Following language deleted: DIRECTOR: The Director of the Department of Beaches, his deputy, or other person authorized by him pursuant to law to act in his stead 2 Chapter 3: References to "Director" and "Department of Beaches" deleted 3. Section 10 -3 -5: Following language replaced with "Chief of Police" (may issue citations): "Director, assistant director, deputy director, captains of lifeguards, lieutenants of lifeguards, beach lifeguards (excluding recurrent lifeguards) and commanders of rescue boats in the Department of Beaches" 1. Chapter 1: References to "Water Department" and "Superintendent of Water" changed to "Public Works Department" and "Public Works Director" 2 Section 11 -1 -1: Following language deleted from beginning: "On and after July 1, 1966, and until the further order of the City Council," 3 Section 11 -1 -10: Following language added after "shut off ": 043 after twenty four hours' notice to the owner, occupant, tenant or consumer of the premises or service TITLE 12 1. Section 12 -6 -6: Specific penalty replaced with reference to section 1 -2 -1 of code TITLE 13 1 Subsection 13- 1 -3I2b: Statute reference corrected to 1121000" rITT.F. 1S 1 Section 15 -1 -6: A Definition of "Building Height Or Structure Height"- - diagrams changed to match Ord. 1276. B Definition of "Light Assembly And Processing " - -the word "industry" changed to "industrial ". 2. Subsection 15- 2 -16C: Uniform Building Code edition changed from 1994 to 1997 3. Subsection 15- 4A -2K2: Statute reference "title 25" changed to "division 13, part 2 (commencing with section 18000) ". 4 Subsection 15- 4A -5A: Statute reference "title 25" changed to "division 13, part 2 (commencing with section 18000) ". 5 Subsection 15- SA -7D3b: Footage in diagram on right changed from fifteen feet to twenty feet to match subsection D3a. 6 Section 15- 7C -10: Following duplicative language was deleted after "MMO District ": "in the proposed MMO District" 7 Subsection 15- 11 -3A: Repealed statute references were updated. 8 Subsection 15- 13 -3E: Repealed statute 600 was changed to 601. 9. Subsection 15- 13 -7B: Repealed statute 600 was changed to 601. 10 Subsection 15- 16 -3B7: "two percent and one -half percent" was changed to "two and one -half percent ". 044 EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION. An Ordinance of the City Council amending certain sections of the Municipal Code to provide for the setting of fees by Resolutions RECOMMENDED COUNCIL ACTION Discussion First reading by title only Introduce Ordinance Schedule seconding reading and adoption for April 17, 2001 BACKGROUND & DISCUSSION This Ordinance removes the fee amount from the Municipal Code and provides for the setting of fees by Resolution This will make the Municipal Code more consistent, and the paper tracking of existing fees easier for the public and staff to identify Resolutions adopting the listing of all current fees were adopted at the March 20, 2001 meeting There is no change in the existing fees and fines, merely a paper work adjustment ATTACHED SUPPORTING DOCUMENTS' Draft Ordinance FISCAL IMPACT None Operating Budget. Amount Requested' Account Number' Project Phase. Appropriation required ORIGII Cindy March 26, 2001 REVIEWED BY. DATE: Mary Stren , Ci anager 2- • 1' • ORDINANCE NO. AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALFIORNIA, AMENDING CERTAIN SECTIONS OF THE "EL SEGUNDO MUNICIPAL CODE" TO PROVIDE FOR THE SETTING OF FEES BY RESOLUTION OF THE CITY COUNCIL THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES ORDAIN AS FOLLOWS: Section 1 That chapter 5 40 consisting of Section 5 40 040 shall read as follows 5 42 040 MASSAGE TECHNICIANS — PERMIT REQUIRED EXAMINATION REQUIRED — FEES Massage technicians shall obtain a permit pursuant to the provisions of this chapter and upon application shall pay a one -time investigation fee set by Resolution of the City Council In order to obtain the permit provided for herein, each massage technician must successfully pass the Los Angeles County examination of applicants for massage technician and pay to the city at the time of application for the permit provided herein, an examination fee set by Resolution of the City Council of the City Council In addition any massage technicians doing business in the city as an independent operative, shall be subject to the business license tax provided for by Section 5 08 570 of this code Section 2 That chapter 5 42 consisting of Section 5 42 060 shall read as follows ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO i MM 5 42 060 APPLICATION — PERMIT — FEES. _ (a) Motion Picture, Radio, or Television Productions. A nonrefundable application fee for motion picture, radio or television productions as set by Resolution of the City Council shall be paid A permit fee as set by Resolution of the City Council shall be paid whenever the permittee uses any portion of any public street, road, right -of -way or building, other that a budding located in a public park, owned or controlled by the city The use of public parks and buildings located in public parks to the exclusion of the general public shall be discouraged, however, when such permit is granted the permit fee shall be fixed by Resolution of the City Council (b) Still Photography commercial advertising A nonrefundable application fee for still photography commercial advertising as set by Resolution of the City Council shall be paid. A permit fee as set by Resolution of the City Council shall be paid whenever the permittee uses any portion of any public street, road, right -of -way or building, other that a building located in public park, owned or controlled by the city The use of public parks and buildings located in public parks to the exclusion of the general public shall be discouraged, however, when such permit is granted the permit fee shall be fixed by Resolution of the City Council Section 3 That chapter 5 40 consisting of Section 5 40 110 shall read as follows 540 110 (5) Fee The fee for such identification card for the first year and each renewal year shall be set by Resolution of the City Council Section 3 That chapter 5 42 consisting of Section 5 42 070 shall read as follows ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO 2 04 5 42.070 DIRECT OVERHEAD EXPENSES. In addition to the fees and charges established, the permitee shad pay all costs and direct overhead of the city for supervising, controlling, and managing permitee's operation This shall Include, but not be limited to, all personnel costs, all material and supply costs, and all other direct costs and expenses of the city These costs and expenses shall be computed at the conclusion of the project and shall be deducted from the deposit required Section 4 That chapter 5 46 consisting of Section 5 46 050 shall read as follows 5 46 50 CONTENETS OF APPLICATION — FEE Said application for a license shall contain the following The name of the applicant's organization and a statement that applicant is an eligible organization under Section 5 46 020 The name and signature of at least two officers of the applicant organization The particular property within the city, including the street number, owned or leased by the applicant, used by such applicant for an office or for performance of the purposes for which the applicant is organized, together with the occupancy capacity of such place Nothing in this subdivision shall be construed to require that the property owned or leased by the organization be used or leased exclusively by such organization Proposed days of week and hours of day for conduct of bingo games + ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO 3 048 That the applicant agrees to conduct bingo games in strict accordance with the provisions of Section 326.5 of the Penal Code and this chapter as they may be amended from time to time, and agrees that the license to conduct bingo games may be revoked by the city manager upon violation of any of such provision. The applicant under penalty of penury shall sign said application The annual license or renewal fee shall be set by a Resolution of the City Council and shall accompany the application Where applicant shall also submit, with Its application, a Certificate or Determination of Exemption under Sections 23701 a 23701 b, 23701 d, 23701 e, 23701 f, 23701 g, 23701 (1) of the Revenue and Taxation Code, or a letter of good standing from the Exemption Division of the Franchise Tax Board in Sacrament showing exemption under one of the eligible Revenue and Taxation Code sections. Section 6 That chapter 8 02 consisting of Section 8.02 120 shall read as follows 8 02 120 APPEAL OF DECISION OF DIRECTOR OF COMMUNITY, ECONOMIC & DEVELOPMENT SERVICES —FEE Any person dissatisfied with the decision of the Director of Community Economic & Development Services may file an appeal of such decision with the Planning Commission by filing a written notice of appeal in letter form accompanied by a fee established by Resolution of the City Council, said fee to cover the cost of posting, postage, advertising and other ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO 4 049 costs Incident to the proceedings Said notice of appeal may be filed at any time after the decision of the Director of Community Economic & Development Services has been made; provided, however, that an appeal may not be filed on the grating of such permit after ten days have expired from the action of the Director of Community Economic & Development Services in granting such permit Section 7 That chapter 19 04 consisting of Section 19.04.050 shall read as follows 19 04 050 TENETATIVE MAP PROCESSING FEE Every person submitting a tentative map shall pay a processing fee established by Resolution of the City Council. 19 04 280 FEES Petitions to revert property to acreage shall be accompanied by a fee set by Resolution of the City Council Section 8 That chapter 20 41 consisting of Section 20 41 120 shall read as follows 2041 120 FEE Proceedings for a conditional use permit for a mobile home park may be initiated by the filing of a verified application with the Director of Community, Economic & Development Services by a property owner, together with a fee established by Resolution of the City Council to cover the cost of examining and processing the application and conditional use permit and other costs incidental to the proceedings Section 9 EFFECTIVE DATE This ordinance shall become effective 30 days after its adoption ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO 5 050 Section 10 The City Clerk shall certify to the passage and adoption of this ordinance, shall cause the same to be entered in the book of original ordinances of said city, shall make a note of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted, and shall within 15 days after the passage or adoption thereof cause the same to be published or posted in accordance with the law PASSED, APPROVED AND ADOPTED this _ day of , 2000 Mike Gordon, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF EL SEGUNDO) I, Cindy Mortesen, City Clerk of the City of El Segundo, do hereby certify that the foregoing Ordinance No was regularly introduced an placed upon its first reading at a regular meeting of the City Council on the day of 2001 That thereafter, said ordinance was duly adopted and passed at a regular meeting of the City Council on the day of 2001, by the following vote, to wit AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk (SEAL) APPR VE S TO FORM ark Hensley, City Attorney ORDINANCE NO AMENDING ESMC TO PROVIDE FOR SETTING OF FEES BY RESOLUTION PAGE NO 6 051 EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2001 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Extend the Residential and Municipal Solid Waste Collection Contract with Consolidated Disposal Services, L.L.C., a subsidiary of Republic Services, Inc., for a three (3) year term at the current rate - Fiscal Impact = $510,000. RECOMMENDED COUNCIL ACTION. Authorize staff to process and execute the extended agreement at the current rate structure for a period of three (3) years BACKGROUND AND DISCUSSION in July of 1993 the City awarded a five (5) year contract to Zakaroff Recycling Services Inc (now Consolidated), for the collection of residential and municipal solid waste. At or near the conclusion of this contract the City performed a compensation study comparing surrounding Cities to determine how our rate compared to the other locations It was found to be a very favorable rate, therefore the City of El Segundo agreed to a three (3) year contract extension, continuing through July 31, 2001. Recently the City staff has performed an area wide survey of rates and services and has determined that the City is still receiving very favorable rates for this type of service A report prepared by Hilton, Farnkopf & Hobson, LLC, a certified management consultant, was also reviewed. This consultant has performed an area wide survey of rates and services of the entire South Bay and Los Angeles County areas. The results of this study (copy of survey on file in City Clerk's Office) also reflected that our rates and services received were very favorable in comparison to the other municipalities A continuance of this contract including minor language adjustments requested by the City Attorney, as well as additional job tasks and Air Quality Management District requirements stipulated by staff will be negotiated upon Council approval. This agreement will maintain the same rates for art-additional three (3) year period ATTACHED SUPPORTING DOCUMENTS: Copy of the City Survey. FISCAL IMPACT: Over three (3) year period. Operating Budget. $510,000 Amount Requested- Account Number 001 - 400 -4206 -6206 Project Phase: Appropriation Required None ORIGINATED BY- a Date Andres Santamana, Director of Public Works MAR 2 6 2u01 REVIEWED BY Date: Mary Strenn, CI arse r -7/Z 71d 9 N %COUNCIL OaWPRIL 03 03 (Monday 3rAMI 700 P M) 052 168 O O ! r- O N N! � . CN � Q n'1 O I v F z ra F C X Q V Fr a 169 053 c T Z u 'o o f m cr m S u u m M M u _ C14 4i H W U N O m m r N O m (A z O ,%' Q Cc* `y _ T -� N ^�10 N _ C V u ba s d CD 'n � T z T� U �6s F L G u Ls. O z O z O z O z r m n y Tm c fFi m z m U U 60% + 4sl s rq u � z z z _ _� z C� -•� 69 U C y u O G C O N O zed H 6 �= o �H� O EY Cko z z z U — •y C CQ t i r C N O u •�O w o u Z CA u qqc low z z � t ol z z u N V as u `O n N W N .�.. � • � N U 7i 3 0 Q C V .0 ._ •� L •o '� u Q O L y -Y V co •N ros O � .O-. C an d3u u LZ >3U >3 °u CL o0 c v H y c }C N p VC > Y L -y U -0 m U u •_ O t m p O O U v U u 0, U U '`9 O U`0 O � h o O o Uz s 3 m jo O U y 4 c u o 0 � o m ° w G � O 'c m —to 7 N� q m T c- _ N U U— A 3 n � u o O a 169 053 c T Z u 'o o f 0 N 0 N N � O p ~ U [7 O F z W a = A �O U a S 43 m v _N 4ld z z U N E° T N U L _ ^ G G y d M y O O G N G 4r d "' m a> d m L i0 C7, d E O'd C T N o P1 m u 0000 E V C Vi 69 H •0.Y u U d E Ca O u° a°i U 'E H d N Q � � •C N s9 'y' G � � 1° U 0a>0 � m ds dv m HYo h� m M q oaGi 3 — oe m — N " v m o` > -a U N O U m O v) T �^. a> y e U Q O W Y > O ayi N z z U Y v z i" m C cli m O m N H z z z Eo 0.0 U O h o O G O m A E O .p m m ^L Y 0= u v .1 m U m a E E m Y E w 40. U a> t = 5 c u v H v u= a uU O ° o0 o ^ o m W c m m 21 aq a and Y .21% U > CA T 'W p 3 V y u T C m •U 0 L O .G C .0 V d C R L E U .G V .0 0. O d U T 4� T E �' U� GO V O G U O U �° w0 H W Y 014. m G �' m Q Y N C .d .4".1 u r G 00 QZ T N .t. •2 V) W V N T gq U y N m H '-' u .E Z 7 6� G 9 m y L Y u 34° 3L ►v d 3wq°vYVG= 0 O 3 m =°qi O y m G G O ?-'G u%j4 r G H u r o 0 t4 055 171 EL SEGUNDO CITY COUNCIL MEETING DATE: July 15 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: ,onsideration of extension to Residential and Municipal Solid Waste Collection contract with Zakaroff Recycling Services Inc maintaining current rates Annual fiscal impact. S504,200.00 RECOMMENDED COUNCIL ACTION: Authorize staff to send a letter to Zakaroff Recycling Services expressing the City's desire to extend the current Solid Waste Collection contract for an additional three (3) years INTRODUCTION AND BACKGROUND: On July 15, 1993 the City awarded a five (5) year contract to Zakaroff Recycling Services Inc for the collection of residential trash On July 20, 1993 Zakaroff was awarded a contract for solid waste and recycling collection at City buildings The residential and city budding contracts were combined into one contract on August 1, 1996 The contract is scheduled to expire on July 31, 1998, however rt contains an extension clause which states the City, at its sole option may notify Zakaroff of its desire to extend the contract for an incentive option period of one, two, or three years Any such notification shall be delivered by the City to Zakaroff by 5 00 p m , July 31, 1997 DISCUSSION In order to determine whether it is in the City's best interest to execute our option, staff surveyed eleven (11) neighboring cities who contract for solid waste collection (see attached refuse collection survey) There are two types of cities identified in the survey franchise and non - franchise Franchise cities have economy of scale and the ability to adjust both residential and commercial rates Non - franchise cites allow for the benefits of competition in trash collecbon Historically, and to limit its liability for cost associated with possible landfill clean -up, El Segundo has made a decision not to be a franchise city ctors considered in comparing costs were quality of service, provision of comparable service, are they franchised (one hauler nor bath commercial and residential trash collection), curbside recycling, and contractual escalation clause There are three cities currently paying less than El Segundo (see attached comparison chart) These are Redondo Beach, Hermosa Beach, and Burbank ATTACHED SUPPORTING DOCUMENTS. Refuse Collection Survey FISCAL IMPACT. (Check one) Operating Budget: X Capital Improve. Budget_ Amount Requested: $105.00000 Project/Account Budget: Project/Account Balance: Date: Account Number: 001 - 400 - 4201 -6206 Project Phase: Appropriation Required - Yes No ORIGINATED Date: EdCiard Schroder, Director of Public Works TAKEN 0 Date. 7,,P--,ry % 07Igfc6admm- 96Cnc07 -0t agn 1 72 r' EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT (Addendum) DISCUSSION: (continued) MEETING DATE: July 15 AGENDA HEADING: Consent Agen Redondo Beach is a franchised city and charges the least for residential collection at $5.60, but the highest for curbside recyci� , at S3 59 The Redondo Beach contract is anew five (5) year contract which went Into effect In November 1996 The value of this resdential ✓I IYON 525,000 CC ^u 0G They have an auromatea collection system that enables the driver to pickup at more stops in a given time The curbside recycling program Includes green waste which significantly reduces the amount of trash picked up for transport to the landfill This reduction in volume results In lower tipping fees, labor and equipment costs However, Redondo Beach staff have indicated that their contractor's performance has been unsatisfactory and that they are considering taking action against the contractor Burbank has a variable rate of which only their 35 gallon rate of 97 76 is less than El Segundo Their additional rates are S14 16 for a 64 gallon container, and 522 39 for a 101 gallon container. Hermosa Beach is a franchise, city with a costs of 98 99 per household for trash collection and 91.31 for curbside recycling Hermosa Beach has recently extended its existing contract for an additional three years Although their curbside recycling program does not include green waste, d still reduces the amount of trash which, in turn, reduces collection cost Their contract does not provide an annual clean -up week, or for a recycling drop -off center, as does the El Segundo contract Zakaroff provides the lowest cost seance when compared to any of the non - franchised cities surveyed They have provided excellent service to the City of El Segundo residential community during the first four (4) years of their contract They respond quickly and efficiently to staff inquiries and to the few complaints received. Zakaroff is equally as efficient in their operation of the El Segundo recycling drop -off center located at the City Maintenance Facility. Staff recommends the City Council authorize the forwarding of a letterto Zakaroff Recycling Services expressing the City's desire to extend the current Solid Waste Collection contract for an additional three (3) years 057 171 EL SEGUNDO CITY COUNCIL MEETING DATE: April 3, 2001 AGENDA ITEM STATEMENT AGENDA HEADING. New Business AGENDA DESCRIPTION Request for Proposals from qualified consultants to develop a Sewer Master Plan — Fiscal Impact = $150,000 RECOMMENDED COUNCIL ACTION- Authorize staff to solicit proposals from qualified consultants. BACKGROUND AND DISCUSSION Staff is requesting a budget of $150,000 from Infrastructure Replacement Funds to develop a Sewer Master Plan Staff will review all proposals, select a consultant, and report to the City Council with a recommendation for contract award A review of the conditions of all City sewers has been conducted through the use of cameras being pulled through the sewer system The review Indicates that over $3 million dollars worth of repair will be required over the next five (5) years At the same time, new extensive water users are being limited In the Smokey Hollow area due to lack of sewer capacity It is appropriate to approve this proposal at this time so that a Sewer Capital Improvement Program can be presented for funding for the next budget This program can be set up to address the sewer concerns in the Smokey Hollow area first (See attached history) ATTACHED SUPPORTING DOCUMENTS. Draft Request for Proposals FISCAL IMPACT Operating Budget Yes Amount Requested $150,000 Account Number To be assigned Project Phase Request for Proposal Appropriation Required. Yes — from Infrastructure Replacement Funds ORIGINATED BY "S Date: Andres Santamana, Director of Public Works MAR 2 6 201 REVIEWED BY Date Mary Strenn. City Man .r 3 ?7/0/ PW- COUNCIL 03WPRIL 03 01 (Monday 3128/01 2 00 P M) 10 1158 HISTORY = The City currently is served by a sanitary sewer system, which includes forty-six (46) miles of sewer reams and ten (10) sewage pump stations The City has had several annual maintenance programs to repair and refurbish sewer mains and pump stations The City has not undertaken a comprehensive study since 1983 to evaluate the existing system and to develop a program that would address current and future needs for maintaining and upgrading the existing system The study will take into consideration the various land uses, future potential development and will make recommendations for a projected Capital Improvement Program with cost estimates, to address current deficiencies and future growth PW- COUNCIL 03WPRIL 03 01 (Monday 3/26/012 00 P M ) 059 f I &1A / A / Public Works Department Andres Santamaria, Director REQUEST FOR PROPOSALS SANITARY SEWER MASTER PLAN STUDY The City of El Segundo is requesting proposals from consultants for professional engineering services for the development of a Sanitary Sewer Master Plan. Consultants must submit an original and two (2) copies of their proposals by 4:00 P.M., on Friday, May 4, 2001 N �RFP S\SEWER MASTER PLAN CVR Page 1 of 9 350 Main Street, El Segundo, CA 90245 - TEL 310.322 -4670 FAX 310. 640-0489 0 6 0 SEWER MASTER PLAN The City of El Segundo is requesting a proposal from quaiiied firms basea on the following Scope of Work 1. Administration and Management: Within one (1) week after the City's Notice to Proceed, the consultant shall meet with the City Engineering staff to initiate the Sewer Master Plan Study The purpose of this meeting will be to establish clear lines of communications, review and revise, if needed, the proposed project schedules and scopes, establish general study guidelines, discuss project parameters and constrains, and obtain background data • Work Plan The consultant will provide a detailed plan for management coordination and quality control to ensure successful and timely completion of the studies It is the City's desire to originate this project in the Smokey Hollow area bounded by Sepulveda Boulevard, El Segundo Boulevard, Center Street, and Imperial Avenue The other City priority areas will be discussed during our initial meeting The consultant and City Engineering staff will meet at regular intervals to review the cost schedule status and progress of the work, as well as anticipated problems and potential solutions The consultant should submit status reports on various tasks 2 Collection and Preparation of Information of the Sewer System: Data Collection The consultant shall be responsible for the researching, gathering and reviewing of all available information, including previous studies, plans, maps and data, as well as a field review of the sewer network This information shall include o Latest zoning maps, general plan, redevelopment plans, land use map and their updates in the study area that are tributary to the City's sewer system o Existing atlas sheets of the City's sewer system and as -built plans to obtain sewer access structure locations, invert elevations, pipe lengths, pipe materials, pipe diameters, and slopes o Construction plans and maintenance records for the sewer pump station and force mains o Providing information on sewer maintenance fees o Sewer collection system maintenance records Page 2 of 9 N �RFP S \SEWER MASTER PLAN RFP (03/27/01) 061 o City's year 2000 existing tapes of closed circuit television Inspections of sewers p r?2 nfLll data from r.ni i ^!y, water table contour plans and drainage maps showing surface runoff flow pattems o Inflow /infiltration studies Maintenance Staff Interviews The consultant shall interview the City's maintenance staff to better understand the sewer system condition, maintenance methods and particular problem areas The consultant shall submit a letter report summarizing its findings from these Interviews Field Reviews The consultant shall perform field reviews to better understand the sewer network in terms of existing and future land use, other facilities, and location of high impact users This review is specifically Important at the Hot Spot locations Inventory and Database The consultant shall revise /complete the existing sewer database with all available information from the sewer atlas sheets, as -built plans, and construction plans Sewer Atlas The consultant shall update or prepare new City atlas sheets The atlas maps shall Include sewer access structures with identification numbers, Invert elevations, gravity sewers with size, slope, flow rate, peak flow, flow direction, pipe materials, siphons, force main sizes, elevations, force main pipe materials, appurtenances, street right - of -way and names, sewer easements and dimensions The consultant should also make recommendations on methods of converting the atlas maps to a digital format The consultant shall ensure through quality control that this sewer system Information that will be utilized In the studies is accurate The consultant shall submit a letter report summarizing this task and its conclusions to the City Page 3 of 9 N \RFP S \SEWER MASTER PLAN RFP (0327101) 062 3. Analysis of the Sewer System: Criteria Based upon the information collection phase, the consultant shall prepare and submit a set of study criteria The criteria shall include methods of estimating peak flows, gravity sewer pipe criteria with respect to velocity and depth to diameter ratios, recommendations for flow measurements, unit flow factors for the various land uses, flow peaking relationships, recommendations for inflow /infiltration studies, allowances for inflow and infiltration, force main sizing, materials and operation, and general useful life spans as guidelines in planning for facility replacements and rehabilitations • Flow Monitoring The consultant shall set up a flow - monitoring program at strategic sewer access structures locations to allow the unit flow factors to be calculated accurately • Inflow and Infiltration The Sewer Master Plan shall have an inflow and infiltration reduction plan The consultant shall compare historic and seasonal ground water levels against sewer invert elevations and the year of construction to identify possible reaches of high infiltration The consultant shall identify inflow potential at reaches where sewer access structures are located in the vicinity of gutters and other flow parts of storm /irrigation factors • Sewer System Analysis The consultant shall develop a hydraulic model for the City's sewer collection system Based upon the hydraulic model, the consultant shall perform an analysis for the ultimate land use based on the built -out condition of the present General Plan and appropriate Specific Plans The ultimate Master Plan shall include facilities that will solve existing and future deficiencies in the collection system, pump stations and force mains, and will extend the system to service future developments The consultant shall evaluate potential solutions to relieve deficiencies in the system These shall include diversion of flow to relieve and /or bypass deficient segments, sewer replacement with larger pipes, and providing parallel sewers to carry excess flows Selection of the most viable solutions will maximize the use of the existing system capacity The evaluation shall be based upon a number of factors, including cost effectiveness based on a construction, upgrade, replacement, operations and maintenance costs, level of deficiency for existing and ultimate conditions, existing conditions and remaining useful life of the existing facilities Page 4 of 9 N �RPPS�SEWER MASTER PLAN RFP (03/27/01) 063 • Pump Station Evaluation The consultant shall evaluate the City's existing ten (10) sewer pump stations using the information gathered duning the information collection phase The consultant shall develop a general assessment condition of the pump stations by performing field reviews The review shall cover pump stations condition and age, pump stations capacity, flow records at pump stations, pump control system, provisions for stand -by and emergency power, sump operation and efficiency, wet well capacities The consultant shall also evaluate the electrical service and equipment for their compliance with electrical codes and standards, control equipment, telemetry, mechanical equipment, structures, power and service, odor, noise and safety The consultant shall make recommendations for upgrades to the pump stations and inclusion in its improvement program The consultant shall ensure quality control to ascertain that all analyses and evaluations conducted are cost effective and based on both sound principles and established criteria 4 Improvement Program / Cost Estimates Capital Improvement Program (CIP) • The consultant shall formulate and submit a Capital Improvement Program based upon results of the studies undertaken Based upon funding sources available, the consultant shall prepare a five (5) and /or ten (10) year program Based on the development protections and the facilities identified to serve further developments, if any, the consultant shall develop a separate CIP for facilities that serve future developments The CIP will include priontization of the recommended improvements and the implementation plan in the five (5) year intervals Project Cost Estimates The consultant shall generate quantity take -offs and cost estimates for all the proposed facility improvements The costs estimates shall include construction, contingencies, engineering, administration and inspection The consultant should tie the unit prices to a cost index (i a Engineering News Record's Construction Cost Index) so it is in a format that can be easily updated or revised The consultant shall also incorporate its knowledge of similar costs for projects in the Southern California Region Page 5 of 9 N \RFP S \SEWER MASTER PLAN RFP (03/27101) rt 6 4 • Operation and Maintenance Costs The consultant shall develop operational existing facilities from interviews with City These costs need to be extended to the length and capacities 5. Financing / Fee Strategy and maintenance cost estimates for the staff and review of maintenance records ultimate accounting for additional facility The consultant shall evaluate cash flow needs to implement the Capital Improvement Program The consultant shall, examine alternative financing mechanisms and make recommendations 6. Master Plan Map The consultant shall use the previously prepared sewer atlas maps as a base The consultant shall prepare overlays on separate layers of recommended Master Plan facilities with sizes, project identity, and priority numbers, land base data and tributary sub -area delineations Protects recommended for implementation in each of the five (5) year period intervals shall be clearly identified using color codes Existing facilities shall be differentiated with dashed lines or other approved scheme The purpose of digitizing the sewer base map with the recommended facility data on the same land base but using different layers for each type of information, is to have the flexibility to control the scale, size, color and amount of information plotted on any specific map for clarity and usefulness for office use or public presentation The consultant shall prepare three (3) copies of the Draft Sewer Master Plan Report summarizing all the work, findings, assumptions, criteria, conclusions, recommendations, maps and data described in previous tasks The consultant shall submit the Draft Report for the City's review and comment Comments received shall be reviewed and discussed with City Engineering staff, and incorporated In the final report The consultant shall employ an extensive quality control review of the report prior to submittal of the report to the City All analyses shall be included in a separate technical appendix The consultant shall submit fifteen (15) copies of the final report along with all the mounted color exhibits of the existing and ultimate sewer facilities, and digital data files The final report shall include the following Executive Summary Introduction and History Study Area Criteria Page 6 of 9 N \RFP SlSEW ER MASTER PLAN RFP (0327101) 065 System Analysis Capital Improvement Program Colored Exhibits Location Map City Limits and Study Area Map Land Use Map Areas Served by City Wastewater System Existing Trunk Systems and Pump Systems Recommended Capital Improvement Protects During the Master Plan process, the consultant shall make dual use of the data for the Master Plans by collecting data so that the Master Plan data will be usable in the GIS system The drawing of the sewer system shall be in an AutoCad DWG or DXF format The consultant shall develop a customized table of information that will be filled in with data collected from the record drawings as well as values calculated during the engineering analysis The attribute data, such as pipe materials, sewer access structures, pipe sizes, and point flow information, will be put into a database The consultant shall ink the attribute data with the appropriate line, point, and polygon theme data from the sewer system drawing in formats suitable for viewing and querying in a GIS system 7 Time Schedule It is very important that the consultant strictly adheres to the time schedule for this protect and ensures a timely completion of the Sewer Master Plan The completed Final Master Plan shall be submitted to the City no later than FRIDAY, JANUARY, 25, 2002 8 Proposal The proposals, at a minimum, should include the following information Description of services to be provided to the City emphasizing the consultants approach to the protect and understanding of the work 2 Protect schedule showing time to complete various scopes of work tasks Listing and resumes of key personnel involved with the protect, including previous experience and qualifications Also, describe any sub - consultants, which may be used on the protect Page 7 of 9 N \RFP S\SEW ER MASTER PLAN RFP (03127101) 066 4 A listing and description of similar Sewer Master Plan study projects, including name and telephone numbers of persons familiar with the project. A statement that consultant is agreeable to execute the enclosed City- Consultant agreement, to provide proof of insurance as noted in the agreement, and to obtain and maintain a City Business License for the duration of the consultant services The hourly rate of all participating personnel for all required services Indicate the number of staff hours required, by job classification or title, for each task of the scope of work A fee proposal based on hourly rates with a not -to- exceed amount to provide the needed services The not -to- exceed amount should include an estimated cost for indirect/reimbursable expenses Page 8 of 9 N 1RFP S \SEWER MASTER PLAN RFP (03127101) 067 Selection Process: City staff will review all received proposals The top rated consultants may be requested to come to an 1nte-vtew with City staff, which will make the final selection for recommendation to the Cmf Council An onginal and two (2) copies of your proposal should be submitted by 4:00 P.M., Friday, Mav 4. 2001 to the attention of Office of the City Clerk City of El Segundo 350 Main Street El Segundo, CA 90245 Please mark the outside of the envelope: "REQUEST FOR PROPOSALS" If you need additional information, please call Ms Maryam Jonas on 310 -524 -2361 Sincerely, Bellur K Devaraj City Engineer BKD dr Enclosure cc Maryam Jonas, Civil Engineering Associate Page 9 of 9 N \RFP S \SEWER MASTER PLAN RFP (03/27/01) 068 M N I O W N _ IA1Nnoo S3l3ONV 501 AMl 3NtlON1MVN d0 A11O 0 ). vA,. 00310 NV6 z Z < J J • IA. 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Nil is O J B : ® As N001345 iff .3Yr p 0 N ❑ f! x ©� B=e li OY.OM.15 + N I ^�BBB� is v �� �I ❑ if OYOwNJN r :: �' e�� �+1 °NLYMO IlpYugllYUN —j 1'll_ -llll BB ®e <` SEI AI ....... e9 9 r a ❑�BBBB�e 1f .INI. 01 f .NI11M! ❑® f .Lf1A .ne, o N 15 Lf 3Y31,IM J Ls 18 rJJOA� Y >P _3.- 1- �wln•a A,� 1... `ES \ 0 J i `OS PNGE i W N 2 OF i Q + 6 o " w r 3 y 069 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE. April 3, 2001 AGENDA HEADING: New Business AGENDA DESCRIPTION. Request for the City Council to Implement a Communications Training Officer (CTO) program and Increase the authorized staff level for Senior Dispatchers to provide more supervisory coverage. No cost from the General Fund, $17,800 from Asset Forfeiture RECOMMENDED COUNCIL ACTION 1 Approve the creation and Implementation of a CTO program for the newly formed dispatch center 2 Increase Senior Dispatcher authorized staff level to 4 positions, and Reduce full -time Communications Dispatcher authorized staff level to 13 positions, thus keeping the same overall authorized staff level BACKGROUND & DISCUSSION. The City of EI Segundo implemented a Public Safety Communications Center that went operational in August 2000 The authorized staffing level for the Center includes 3 Senior Dispatchers, 14 full time Dispatchers and 2 part time Dispatchers Although several of the dispatch personnel have the experience necessary to perform the fob, many need to be trained. It was the intent to have the Senior Dispatchers supervise the operations of the Center and provide all necessary training to communications personnel Further, it was the intent to staff each shift with a supervisor who would be functionally responsible for the shift throughout the week. Although the supervisor would only be present 4 of the 7 days, they would maintain responsibility of the shift during their days off (Continued on Page Two) ATTACHED SUPPORTING DOCUMENTS Staff Report from Chief Grimmond to City Manager Mary Strenn FISCAL IMPACT Operating Budget Not Budgeted Amount Requested $17,800 Account Number 109 - 400 - 3105 -4101 Project Phase: Appropriattoq required* Yes ORIGIjNR 3 Tim Gni of Police DATE March 27. 2001 =�\ DATE: /�1ory St n, City Manager 11 3/27/014 21 PM 1 70 k BACKGROUND & DISCUSSION (Continued) Following the first quarter of operation, it has been determined that this supervision coverage and training plan are not viable. Due to our commitment with the City of Hermosa Beach, as well as our commitment to our own City, a Senior Dispatcher staff member is needed to be on duty a majority of the time to address supervisory related issues. Additionally, Senior Dispatcher administrative duties limit their ability to provide full attention to trainees It is recommended that the El Segundo Police Department Communications Division develop a formal training program similar to the current Field Training Officer program utilized by the Police Patrol Division The CTO's shall be trained and certified as Communications Dispatch Trainers and compensated at an incentive rate of 4 5% above base salary while they are in the CTO program. It is further recommended that the Communications Division reduce authorized staffing for full time Dispatchers to 13, and increase the staff level for Senior Dispatchers to 4 Overall authorized staffing level for the Communications Center would remain unchanged Funding for the incentive based training compensation, as well as the salary increase from Dispatcher to Senior Dispatcher should be obtained from asset forfeiture for the remainder of fiscal year 2000/2001 The necessary amounts should then be budgeted for future years 3/27/014 21 PM 071 City of El Segundo INTER- DEPARTMENTAL CORRESPONDENCE March 12, 2001 TO: Mary Strenn, City Manager FROM: Tim Gnmmond, Chief of Poo;K SUBJECT: Communications Training Officer Program, Additional Senior Dispatcher Position Problem With the recent completion and operational status of the El Segundo Public Safety Communications Center, the police department has hired several new employees to staff the dispatch center Although many have hired on with dispatch knowledge, several have no background in public safety communications and therefore require a tremendous amount of on the fob training from experienced employees. During the conception of the communications center it was determined that the 3 senior dispatchers (supervisors) would provide the necessary training to new staff members. Due to the high number of trainees (currently 3, with 3 more anticipated), as well as the desire to expose trainees to multiple trainers, it is impractical to rely solely on the supervisors to conduct all training. Furthermore, it was anticipated that the 3 supervisors would be satisfactory for functional responsibility over each of the 3 shifts, Day shift, Swing shift, and Graveyard shift This has also proven to be an unviable operational procedure as it is necessary to maintain supervisory staffing within the Communications Center at near all times. To afford this necessity, it has been determined that a fourth supervisor position is required Proposal 1 Create a training program for Communication Dispatchers similar to the Field Training Officer (FTO) program used by the Uniformed Patrol Division 2 Increase authorized supervisory coverage by creating a fourth "Senior Dispatcher" supervisor position within the Communications Center staff. 3 Reduce authorized full time Dispatcher staff to thirteen. 072 CHAPTER 700 Communications Training Officer Program 701 COMMUNICATIONS TRAINING OFFICER MANUAL - ESTABLISHED 701 05 COMMUNICATIONS TRAINING OFFICER MANUAL- ESTABLISHED. The El Segundo Police CTO Manual is hereby established, and shall hereinafter be referred to as the CTO Manual. It shall be a composite of the rules, policies, and procedures of the El Segundo Police Department CTO Program 701 10 CONFORMITY OF RULES All members of the El Segundo Police Department CTO Program shall conform to all rules and provisions contained herein and where applicable to the manual of rules and regulations for the government of the Department of Police, El Segundo, California 701 15 COMMUNICATIONS TRAINING OFFICER MANUAL MAINTENANCE The CTO Manual shall be maintained by the Administrative Services Bureau Lieutenant All additions, amendments, or other changes in the CTO Manual shall be forwarded to the CTO Coordinator who shall be responsible for the insertion of same into the copies of the CTO Manual 701 20 AMENDMENT PROCEDURE Requests for amendments to the CTO Manual shall be prepared, in wnting, to the CTO Coordinator who shall review, and upon their approval, forward to the Administrative Services Bureau Lieutenant Prior to inclusion into the CTO Manual, all amendments shall receive the ultimate approval of the Chief of Police 705 OVERVIEW OF THE COMMUNICATIONS TRAINING OFFICER PROGRAM 70505 OVERVIEW OF THE COMMUNICATIONS TRAINING OFFICER PROGRAM The CTO is the essential means by which the goals of the recruit training program are achieved and is directly responsible for communications training and evaluation of the new trainee during the assigned period He/She provides on -going conventional instruction as well as utilizing innovative and practical training techniques He /She is responsible for producing guidance, direction, counsel, and educational evaluation for the assigned trainee. In that their personal performance is also subject to evaluation, the CTO's professional and personal conduct should be exemplary. The CTO should 075 understand that the effectiveness, Image, and future of the Department is substantially decided by the quality of this recruit Th° CTO must be knowledgeable of, and subscribe tn, the Department'% goals and policies and be willing to instruct the trainee in the significance of these goals and policies The CTO's need to be abreast of new training and methods is essential, and they are urged to participate in area semmars and other training if they can be spared from regular duties He /She must have requisite skills necessary to become a reliable evaluator of a recruit's performance He /She is required to write Weekly Performance Evaluations (WPE's) of the recruit's performance and submit additional documentation as required The CTO has two primary roles to fulfill; that of a Communications Dispatcher assuming full dispatching responsibilities and that of a trainer of recruit personnel The CTO program shall consist of thirty seven weeks of training by CTO's and Supervisors Written evaluations begin on the 2ND week of training During the first week only verbal evaluations are given The first week is a familiarization period for the trainee The CTO shall make a recommendation by the end of the thirty sixth week of the training program concerning the trainee's ability to perform as a Communications Dispatcher If the CTO feels the trainee has gamed sufficient skill and knowledge to operate as a solo dispatcher, the CTO will forward this information through channels to the Administrative Services Bureau Lieutenant After week 36, with recommendation by the CTO, the trainee will be working in a solo capacity with a Supervisor for a one week transition phase. The Supervisor will act only as an observer and evaluate the trainee's abilities. The Supervisor will avoid interfering with the recruit's dispatching performance in any way, except in emergencies or in situations which have developed beyond the recruit's ability to control Following the transition phase, the Supervisor will make final recommendation to release the trainee from the CTO program The CTO will, at this point, continue to provide training input and feedback to both the Communications Supervisor and Probationary Communications Dispatcher in the way of Incident Reports unto probation is successfully completed The CTO is also charged with the responsibility of recommending termination of a recruit when the recruit does not meet standards and the prospects of retention no longer exist This may occur at anytime during the formal training process 076 710 SELECTION PROCESS FOR COMMUNICATIONS TRAINING OFFICERS '710 10 SELECTION PROCESS FOR COMMUNICATIONS TIt=AINING OFFICERS. Openings for the position of CTO shall be filled through appointment by the Chief of Police Recommendations for potential appointments should be made by the Administrative Services Bureau Lieutenant upon completion of the selection process. The selection process shall consist of an oral interview, a review of the candidate's last quarterly and annual evaluations, supervisory rating of qualifications and peer evaluation by current CTO's Minimum requirements for consideration will be: A Possession of a POST Basic Dispatch Certificate. B Two years of dispatching experience C Communications Dispatchers shall not be on the "Performance Enhancement Plan" and their performance review shall reflect at least a standard rating in all categories D No negative recommendations from swom or non -sworn Supervisors A negative recommendation is grounds for disqualification. E No negative recommendations from the current CTO's A negative recommendation is grounds for disqualification. Communications Dispatchers shall apply for the position of CTO in writing through a Request for a Change of Assignment form. Regarding CTO compensation - refer to current M.0 U 712 APPOINTMENT TO PROGRAM 71205 TRAINING REQUIREMENT Prior to being assigned a trainee, the CTO must have successfully completed a POST certified Communications Training Officer Course 715 CHAIN OF COMMAND FOR COMMUNICATIONS TRAINING OFFICERS 71510 CHAIN OF COMMAND FOR COMMUNICATIONS TRAINING OFFICER'S The CTO Program shall be functionally supervised by the Administrative Services Bureau Lieutenant currently assigned to the Communications Trairung Officer Program The coordinator will conduct the monthly meetings of the CTO's These meetings provide verbal and written data on recruits to assist in arriving at a comprehensive evaluation of the trainee's performance. During these meetings, decisions will be made concerning any remedial training for 077 recruits exhibiting performance deficiencies. The CTO program coordinator is responsible for the filing of the WPE's and records in a central location for review by the CTO's and department administration. The coordinator works directly for the Adtninistrative Services Bureau Lieutenant and7fhe Chief of Police concerning the operation of the CTO program. The coordiz>rtor will keep them abreast of the progress of all trainees In addition, it is the coordinator's responsibility to keep the CTO Manual updated after approval of the Administrative Services Bureau Lieutenant 720 CONDUCT 72010 CONDUCT All CTO's are to conform to the General Rules and Regulations of the El Segundo Police Department, which are found in the Department Manual, starting with 2/101 725 OPERATION OF THE COMMUNICATIONS DISPATCHER TRAINING PROGRAM 725 10 OPERATION OF THE CTO PROGRAM - NEW HIRES. The CTO Program consists of thirty -seven weeks of structured training. The trainee will be assigned to six CTO'S, six weeks each The thirty seventh week the trainee will be assigned to a Supervisor for final evaluation/observation and recommendation for release During these thirty -six weeks the trainees are evaluated on their progress by means of a WPE The recruit and the CTO both have copies of the Standardized Evaluation Guidelines used to evaluate the trainees' progress by objective observation of the trainees' work performance and abilities During the CTO program, WPE's are given to each recruit, except during the transition period and the first week of Cycle One The first week is a familiarization period by both the trainee and the CTO. Verbal evaluations only made during the transition period 72520 OPERATION OF THE CTO PROGRAM - LATERALS The CTO Program for lateral dispatchers is the same as in 725 10 except that the dispatcher may be released early from each phase and/or from the training program when the CTO, the CTO Coordinator and the Administrative Services Bureau Lieutenant so recommend and the Chief of Police approves. 730 SUPERVISOR'S EVALUATIONS 73010 SUPERVISOR'S EVALUATIONS Nothing in the CTO Program is intended to circumvent or replace the authority of the Communications Supervisor or C17 8 Administrative Services Bureau Lieutenant. The supervisor's observations, recommendations, and experience is a very valuable portion of the program. At thr "d of en), phase of training with each CTO, the CTO liU complete a phase summary evaluation on the trainee This phase summary will be completed on a WPE The CTO will write the phase number on the form and indicate which weeks are being evaluated. This phase summary report is to be a condensation of the weekly reports; a synopsis of the recruit's abilities at the time of the evaluation When the CTO has completed this evaluation it should be reviewed by the Communications Supervisor The rating supervisor should review the evaluation as soon as it is received Additional comments concerning the supervisors observations should be added if applicable. The supervisor should keep in mind the Standardized Guidelines and that added comments should relate to the trainee's ability and lob performance, not personal opinions or conjecture After review and added comments, if applicable, the phase summary evaluation and the Supervisors Evaluation Report will be given to the trainee as soon as possible for review, signature, and shall be forwarded to the Admimstranve Services Bureau Lieutenant f, 079 Kelly's report Thanks Mayor, I lust wanted to take a moment to thank a colleague of ours in a neighboring city who is retiring this evening after his two terms on the council in Redondo Beach and that's Bob Pmzler, who has been a faithful ally on the airport fight since before day one, has always been in there hitting for us and has been extremely effective in that fight, he is a good friend, a capable guy, cooperative, fun to work with, and we're really going to miss him Mayor