2000 SEP 19 CC PACKET8
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EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the
City Council and/or Items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the
Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for
comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be
permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not
exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 19, 2000 - 5:00 P.M.
Next Resolution # 4182
Next Ordinance # 1326
5:00 PM Session
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code §54950, et sM ) for the purposes of conferring with the City's Real Property Negotiator,
and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters
covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as
follows
WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a))
Ott
I City of El Segundo v Bd of Airport Commissioners, et al, LASC Case No BC 220609
2 Hill v El Segundo, USDC No. CV 98- 1463- LGB(SHX)
3 Valone Williams v Brian D Evanski, et al, LASC Case No 99CO2571
4 Venegas v El Segundo, LASC Case No BC207136
5 Phillips Petroleum, et al v County of Los Angeles, et al, USDC No 1938 -MRP (MANx)
6 Shell Chemical Company, et al v County of Los Angeles, et al, USDC No 1917 -GHK (RCx)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b): -0- potential case (no further public
statement is required at this time), Imtation of litigation pursuant to Gov't Code §54956 9(c) -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
0 Ca
0
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AGEND]
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the
City Council and/or Items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the
Public can comment on any Public Hearing Item on the Agenda during the Public Hearing portion of such Item The time limit for
comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent if desired Please respect the time limits
Members of the Public may place Items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be
pernutted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not
exceed five (5) minutes in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 19, 2000 - 7:00 P.M.
Next Resolution # 4182
Next Ordinance # 1326
7.00 PM Session
CALL TO ORDER
INVOCATION — Rev Timothy Schepman, Saint John's Lutheran Church
PLEDGE OF ALLEGIANCE — Council Member John Gaines
PRESENTATIONS
(a) Presentation to State Senator Debra Bowen, 28th State Senate District
(b) Proclamation declaring September 17 - 23, 2000 as Constitution Week in El Segundo
(c) Proclamation declaring Saturday, September 23, 2000 as the 2000 South Bay American Heart
Walk in El Segundo
of n
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf ofanother, and
employees speaking on behalfofthetr employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of$250 While all comments are welcome, the Brown Act does not allow Council to take action on any
item not on the agenda The Council will respond to comments after Public Communications is closed
(d) Request by the El Segundo Chamber of Commerce for City support and approval to close
certain streets during the 24' Annual Richmond Street Fair, Saturday, October 14, 2000
between 10 00 a in and 5 00 p in (See Consent Item #24 )
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS -
Continued Public Hearing on FY 2000 -2001 Operating Budget and Five Year Capital
Improvement Plan and adoption of Resolutions approving Appropriations Limit, Preliminary
Budget as amended. and Capital Improvement Plan as amended
Recommendation —
a) To open the continued Public Hearing to receive public input on the Operating
and Capital Improvement Budgets and then close the hearing.
b) To review the schedules detailing the proposed changes to date to the FY 2000-
2001 Operating Budget and the Five -Year Capital Improvement Budget.
c) To adopt the Resolution approving and adopting the FY 2000 -2001 Operating
Budget and the Five -Year Capital Improvement Budget.
d) To adopt the Resolution approving and adopting the Appropriations Limit for
FY 2000 -2001, as presented.
C. UNFINISHED BUSINESS —
2 Street Tree Master Plan Implementation
Recommendation - Approval and direction to staff.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - None
n
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business
Warrant Numbers 2512431- 2512680 on Register No 23 in total amount of $869,731 10, and
Wire Transfers in the amount of $302,636 08
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
08/26/00 to 09/08/00.
4 City Council meeting minutes of September 5, 2000
Recommendation - Approval.
Funding Agreement between the City of El Segundo and the El Segundo Unified School
District for the period October 1, 2000 to September 30, 2001 (Fiscal Impact $250,000)
Recommendation — Approve Addendum No. 1 to the Funding Agreement between the
City of El Segundo and the El Segundo Unified School District.
Proposed Agreement for City Attorney Services between Burke, Williams and Sorensen
(BWS) and the City of El Segundo
Recommendation — Approve Agreement for City Attorney Services between BWS and
the City of El Segundo.
Third amendment to existing Contract No 2640 extending the professional services contract
with Cassidy & Associates for a period of twelve (12) months at a cost of $15,000 per month
(fiscal impact = $180,0001
Recommendation — Approve extension and authorize Mayor to execute amendment
following review by City Attorney as to form and content.
Authorize staff to continue to purchase medical supplies from single source vendor, PMX
Medical Fiscal Impact Not to exceed $25,000 annually
Recommendation — Authorize staff to piggyback on the Fremont Pricing Contract Bid
#97 -085 through September 30, 2001.
Amendment to Contract Fees with MRH Structural Engineers for providing plan review
services total cost not to exceed $135,000 for fiscal year 2000 -2001
Recommendation — Approve Amendment to Contract Fees. The services performed by
MRH are acceptable and recommend continuing the use of their services for one year.
10 Approval of Service Agreement with the City of Redondo Beach/South Bay Youth Project, to
provide counseling services to El Segundo youth and families between September 7, 2000 and
June 30, 2001 at a cost of $27,498
Recommendation — Approve Service Agreement and authorize the Mayor to sign service
agreement with the City of Redondo Beach /South Bay Youth Project.
0(' 4
11 Approval of a three (3) year extension of the Memorandum of Understanding (MOU) between
the City of El Segundo and the El Segundo Supervisory and Professional Employees'
Association
Recommendation —
a) Approval of Tentative Agreement.
b) Adopt Resolution approving extension to the Memorandum of Understanding.
12 Approval of a three (3) year extension of the Memorandum of Understanding (MOU) between
the City of El Segundo and the El Segundo City Employees' Association
Recommendation —
a) Approval of Tentative Agreement.
b) Adopt Resolution approving extension to the Memorandum of Understanding.
13 Second Reading of an Ordinance amending Chapter 3 24 130 of the El Segundo Municipal
Code relating to Utility User's Tax (TUT)
Recommendation —
a) Second reading of Ordinance Amending Chapter 3.24.130 of the Municipal Code
by title only
b) Adopt Ordinance to become effective October 19, 2000.
14 A scheduled second reading of an Ordinance of the City of El Segundo amending Title 5
(Business Regulations and Licensing) of the El Segundo Municipal Code by modifying
section 5 42 060 regarding specific permit fees for motion picture, radio, television
productions, and still photography commercial advertising Notice has been made to the
California Film Commission and the Motion Picture Association of America
Recommendation —
a) Second reading of Ordinance by title only;
b) Adopt Ordinance to become effective October 19, 2000.
15 Second reading and adoption of an Ordinance approving a Precise Plan Amendment to expand
an existing surface parking lot and modify the landscaping at 800 Apollo Street, to provide
off -site parking for the Spectrum Club expansion (Precise Plan Amendment PP No 00 -01)
Propertv owner Continental Development Comorahon
Recommendation
a) Second reading and adoption of Ordinance for the Precise Plan; and /or,
b) Other possible action /direction
005
16 Adoption of an Ordinance amending the El Segundo Municipal Code, Sections 3 06 010 et
seq , entitled Business Attraction Program The amendment adds the requirement that City
Council approve, as part of the Council's Consent Calendar Agenda, any staff
recommendation for assistance to business, as part of the Business Attraction Program, which
Recommendation —
a) Second Reading and Adoption of Ordinance, by title only; and /or
b) Other possible action /direction.
17 Proposal by Advanced Risk Management Techniques, Inc. ( Armtech) to perform risk
management organizational study
Recommendation — Approve agreement with Armtech to perform a Risk Management
Organizational Study.
18 Approval of Examination Plan for the Personnel Merit System job classification of Police
Recommendation — Approve the examination plan.
19 Approval of contract with Specialty Door Company, of 820 Ahwahnee Drive, Millbrae,
California, a supplier of doors, for $135,888 00, in support of Phase 6 & & of the City's
Residential Sound Insulation (RSI) Program
Recommendation — Approve Standard Public Works Contract and authorize the Mayor
to execute upon approval of City Attorney.
20 Cooperative Agreement between the State of California (Caltrans) and the City of El Segundo
for construction of traffic signal and roadway improvements at the Sepulveda Boulevard
(State Highway Route 1) intersections with El Segundo Boulevard, Grand Avenue and
Mariposa Avenue (estimated City's share of protect = $387.500 00)
Recommendation —
a) Approve agreement and authorize the Mayor to execute the agreement on behalf
of the City.
b) Allocate $387,500.00 from the Traffic Mitigation Fee account.
C) Void contract number 2777 (April 18, 2000 agreement approved by City Council,
but not finalized by Caltrans).
21 Relocation of the City Golf Course fence in conjunction with the Sepulveda Boulevard
Widenme. Protect (Estimated cost $15.170 00)
Recommendation — Authorize staff to issue a purchase order to Alcorn Fence Company
in the amount of $15,170.00 for relocation of the Golf Course fence.
r, Cf
22 Acceptance of the construction of the Public Safety Communications Center (final contract
amount = $1,914,866)
Recommendation —
a) Accept the work as complete.
b) Authorize the City Clerk to file the City Engineer's Notice of Completion in the
County Recorder's Office.
23 Termination of agreement with Arter & Hadden for legislative advocacy services related to
Recommendation — Authorize staff to inform Arter & Hadden in writing of the City's
intent to terminate its agreement for specific legislative advocacy services in
Sacramento.
24 Request for City support and approval to close certain streets during the 24' Annual
Richmond Street Fair, Saturday, October 14, 2000
Recommendation — Approve request.
25 A resolution of the City Council of the City of El Segundo, California, to declare its
acceptance of the requirements of sections 13510(c) and 13512 of the California Penal Code
relative to the recruitment and training standards of public safety dispatchers
Recommendation — Adopt Resolution.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS -
26 Consideration of options for City -owned property located at 645 California Street known as
Angeles Girl Scout Camp Eucalvums (There is no fiscal impact)
Recommendation — City Council approves the following items:
a) Notify the Angeles Girl Scout Council to submit a reconstruction /repair/
maintenance plan for the campsite property within 60 days to the City for review.
b) Establish a Camp Eucalyptus Task Force to review the submitted plan and to
make recommendations to the Council for further action.
G. REPORTS - CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
I. REPORTS - CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCIL MEMBERS
Council Member McDowell - NONE
0C
Council Member Gaines - NONE
Council Member Wernick - NONE
Mayor Pro Tern Jacobs - NONE
Mayor Gordon –
27 Update on the Los Angeles Air Force Base, Systems Acquisition Management Support
(SAMS) Complex
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalfof another, and employees speaking on behalfoftheir employer,
must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond
to comments after Public Communications is closed
MEMORIALS – In memory of Mary Ella Shoupe
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec 54960, et sec ) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and/or discussing
matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor
Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5 00 p in, September 19, 2000 under "Closed
Session" (if needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE
TIME l /1,
NAME Via, A, de —)
09I900ag
0(1F
September 7, 2000
The Honorable Mayor Mike Gordon
Members of City Council
350 Main Street
El Segundo, CA 90245
Re: 2000 Richmond Street Fair
Dear Mayor Gordon & Members of the City Council,
The El Segundo Chamber of Commerce respectfully requests the support of the City Council for the 2e
Annual Richmond Street Fair, scheduled from 10 00 am to 5 00 pm on Saturday, October 14 The Fair
will take place in the 100, 200 and 300 blocks of Richmond Street and on Franklin between Main and
Concord The Fair will extend into the intersection of Richmond and Grand Avenue, from the alleys to
the east and west of the intersection All businesses and residences in the affected area will be notified to
minimize their inconvenience
Attendance records were broken at last year's Fair The rides and attractions located at the Richmond and
Grand intersections were quite popular, a "children's stage on Grand Avenue featured a magician, clown
and reptile show, and the addition of a "battle of the bands" appealed to many middle and high school
kids Community groups are encouraged to participate by signing up for a game, exhibit, or food booth
The Chamber requests the following City assistance and waiver of all permit and use fees
Street closure to traffic between 6 30 am and 7 00 pm
"No Parking" signage posted
Posting of appropriate notification signage in advance
Notification to MTA of rerouting of buses from 6 30 am to 7 00 pm
Electrical and amplified sound permits
10 to 12 tables (rectangular and/or round), 100 to 120 chairs
Per City requirements, the Chamber supplies the City Clerk's office with copies of Certificates of
Liability naming the City and Chamber as certificate holders for all Fair exhibitors
We are very excited about continuing this community tradition, which showcases historic Richmond
Street, and look forward to working together to produce a very successful Fair in 2000 We extend a
sincere thank you to the City and the Council for their ongoing support
Sincerely,
Kathryn LOUrtI
Executive Director
427 Main Street, El Segundo, CA 90245 • (310) 322 -1220 • Fax (310) 322 -6880
E -mail elsegundochamber @aol corn G
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business
AGENDA DESCRIPTION:
Continued Public Hearing on FY 2000 -2001 Operating Budget and Five -Year
Capital Improvement Plan and Adoption of Resolutions approving Appropriations
Limit, Preliminary Budget as amended, and Capital Improvement Plan as
amended
RECOMMENDED COUNCIL ACTION:
a) To open the continued Public Hearing to receive public Input on the Operating
and Capital Improvement Budgets and then close the hearing
b) To review the attached schedules detailing the proposed changes to date to
the FY 2000 -2001 Operating Budget and the Five -Year Capital Improvement
Budget
c) To adopt the Resolution approving and adopting the FY 2000 -2001 Operating
Budget and the five -year Capital Improvement Budget.
d) To adopt the Resolution approving and adopting the Appropriations Limit for
FY 2000 -2001, as presented.
BACKGROUND & DISCUSSION:
On August 21, 2000 the City Council conducted a Budget Workshop to review
the FY 2000 -2001 Operating and Five -Year Capital Improvement Budget
ATTACHED SUPPORTING DOCUMENTS:
1 Revisions of the FY 2000 -2001 Preliminary Budget to date
2 Resolution approving and adopting the Operating and Five -Year Capital
Improvement Budget for FY 2000 -2001
3 Resolution approving and adopting the Appropriation Limit for FY 2000 -2001
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase: Adopt FY 2000 -2001 Preliminary Budget
Appropriation required: Yes
ORI INATED: DATE:
12,0w-
Bret , F Director !IL
REVIE BY: DATE:
Mary Stu City Manager
1
9/12/00 10 41 AM 0 1
BACKGROUND AND DISCUSSION ICONTD.1
At its meeting on September 5, 2000, the City Council conducted a Public
Hearing on the FY 2000 -2001 Operating Budget and the Five -Year Capital
Improvement Project Budget The City Council also reviewed a presentation of
the FY 2000 -2001 Five -Year Capital Improvement Project made by the chair of
the Capital Improvement Program Advisory Committee (CIPAC) Based on the
workshop, the CIPAC presentation and the Public Hearing, City Council directed
staff to make revisions to the FY 2000 -2001 Preliminary Operating and Five -Year
Capital Improvement Budget
These revisions are attached to this report and have been Included in the budget
to be adopted
Capital Improvement Promct
FY 2000 -2001 Capital Improvement Projects total $9,408,650 consisting of
$3,618,900 General Fund and $5,789,750 in other fund projects General Fund
Capital Improvement Projects included in the budget consist of $1,500,000 in
projects recommended by the CIPAC, $1,551,900 that were not completed In FY
1999 -2000 and are rebudgeted in FY 2000 -2001, and $567,000 in City Council
and staff - recommended projects
Personnel and new proorams
Personnel changes that enable the City to maintain a high level of service and
commitment to the future include Implementation of a classification and
compensation study, funding for the results of another classification and
compensation study currently underway, and appropriations for provisions in
approved Memorandums of Understanding with bargaining units There is one
new full time position (Fire Inspector) and 1 9 additional FTE in the budget Also
included in the budget are new programs totaling $304,050. Total fiscal impact
of these personnel and new program additions is approximately $521,750
Budoet Revisions between Preliminary and Adopted
Budget revenue revisions since the workshop and the public heanng total
$2,921,500 This consists of $234,000 in General Fund revisions and
$2,687,500 In other fund revisions A spreadsheet with the details of the
changes is attached to this report.
Staff anticipates an Increase in utility users taxes attributable to the vanous
exchange services providers coming Into the City, however, since there is no
history established with these companies, no provision for additional revenues
Oil
9/12/00 4 54 PM
has been included in the budget We will closely monitor this and all other
revenue sources and make any necessary adjustments at the mid -year review
Budget expenditure revisions
Budget expenditure revisions since the workshop and the public hearing total
$4,010,700 This consists of $268,000 in General Fund revisions and
$3,742,700 in other fund revisions A spreadsheet with the details of the
changes is attached to this report
Douglas Street Gap Closure
Funding in the FY 2000 -2001 Preliminary Budget for this project is $571,250
Staff anticipates submitting a negotiated award of the design contract to the City
Council within the next month and a half with an estimated additional cost of
approximately $700,000 to $900,000 $231,250 in design costs is funded by a
federal grant The majority of the additional costs will be funded by the Traffic
Mitigation fund until we receive approval of an anticipated $31 million federal
grant
Proposed fee or tax rate revisions
No new fees or increases in tax rates are included in the FY 2000 -2001
Preliminary Budget, however, budget allocations for cost allocation studies of
building permits, planning check fees, and traffic mitigation fees are included
These fee studies may have an impact on the FY 2001 -2002 budget
The Water Fund currently assumes no water rate increase, but future rate
increases are overdue and will be implemented with the issuance of water well
bonds
The revised FY 2000 -2001 is budget is balanced Total appropriations for all
funds are $72,041,350, matched with estimated revenues of $72,041,350
including designated fund reserves of $3,712,650
This budget as presented contains General Fund appropriations of $41,322,250
and estimated revenues of $41,414,900 resulting in a General Fund surplus of
$92,650
9/13100 8,16 AM r 0 12
CITY OF EL SEGUNDO
BUDGET REVISIONS
FISCAL YEAR 2000MI BUDGET
Preliminary Budget Appropriations
ADJUSTMENTS
General Fund
Finance Department.
Additional Appropriation for MBIA Utility Users Tax Consulting Services
Non Departmental
Additional Appropriation for Sister Ctn - Traveling costs to Guvmas
Additional Appropriation for the El Segundo Unified School District
Gas Tax,
Re- Appropriate for 1999.2000 Budget dollars for Varmus Drainage Improvements
expected to begin in Fiscal Year 2000 -2001
Proposition "C"
Additional Appropriation for Sepulveda Landscaping Project (Additional funding
appropriated in the Capital Improvements Fund)
MTA Grant
Re- Appropriate 1999 -2000 Budget dollars for a portion of the Sepulvide Widening
Project expected to be completed in 2000 -2001 (Costs offset by a MTA Grant)
Re- Appropriate 1999 -2000 Budget dollars for a portion of the Sepulvide Widening
Project expected to be completed in 2000 -2001 (Costs offset by a MTA Giant)
Lrabilin Insurance
Additional Appropriation for a Risk Management Stud)
NN ater Fund (Capital)
Additional Appropriation for the City Water Well Project
Capital Improvements Fund -
Additional Appropriation for Douglas Street Design Costs (HUD Grant)
Additional Appropriation for Sepulveda Landscaping (Funding through a State Grant)
Expendable Trust Fund - Developer Fees
Re- Appropriate 1999 -2000 Budget dollars for Douglas Street Railroad Crossing
expected begin in Fiscal Year 2000 -2001
Re- Appropriate 1999.2000 Budget dollars for Morgan Stanley Traffic Projects
expected begin in Fiscal Year 2000 -2001
Re- Appropriate 1999 -2000 Budget dollars for Douglas Extension Project
expected begin in Fiscal Year 2000.2001
Outside Services Trust Fund
Innopac Software and Server will be funded through an approved Library
Grant Program in fiscal year 1999 -2000
Total Revised Cm Appropriations - All Funds
FISCAL YEAR 2000-01 BUDGET
Account Inc(Dec) Balance
2502 -6214 13 000
2901 -6403
5
000
2901 -6405
250000
8203 -8452
100
000
8203 -8636
88
000
500
000
1.300
000
0000-6214
5
950
7103 -8208
125
000
8203 -8949
231.250
8203 -8636
678
000
8141- 8634
50
000
8141 -8948
387
500
8141 -8949
290 000
0000.8108
(13
000)
S 68.030.650
268,000
100.000
88.000
1,800.000
5.950
125.000
909,250
727,500
(13,000)
S 72,041350
4 n Pxt
11}
o c a'
CITY OF EL SEGUNDO
BUDGETPZMONS
FISCAL YEAR 2000/01 BUDGET
Preliminary Estimated Revenues
ADJUSTMENTS:
General Fund-
Property Taxes
Increase based on revised estimates from the Los Angeles County
Internal Service / Non - Department.
Equipment Replacement:
Decrease Revenues to Match Equipment Replacement Charge to the
various Departments
Associated Recreation Fund:
Amount shown on the Revenue Summary within the Preliminary Budget but
was not included in the Estimated Revenue Total
MTA Grant Fund-
To re- budget estimated revenues associated with MTA grant expenditures
re- appropriated for next year
Capital Improvements Fund:
Housing and Urban Development (HUD) Grant
State Grant for Sepulveda Landscaping
Designated Fund Reserves
Total Revised Estimated Revenues
FISCAL YEAR 2000-01 BUDGET
Account Inc (Dec) Balance
S 65,407,200
3101 234 000
3912 (34 350)
3106 12 600
3979 1 800 000
3792 231.250
3791 678 000
234,000
(34,350)
12,600
1,800,000
909,250
3,712,650
S 72,041 .350
' 014
912W
4 3'_PM
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING AND ADOPTING AN OPERATING BUDGET AND
FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR
2000/2001.
WHEREAS, the City Manager and the Finance Director of the City of El Segundo,
California, have heretofore presented to the City Council of said City a proposed Budget for the
above fiscal year, and
WHEREAS, the Capital Improvement Program Advisory Committee (CIPAC), submitted
to the City Council a FY 2000/2005 Preliminary Capital Improvement Program, and
WHEREAS, the City Council did solicit public Input before City Council on Tuesday,
September 5, 2000, and Tuesday, September 19, 2000 in the City Hall Council Chambers, at
which time said proposed Budget and Five -Year Capital Improvement Program and matters
pertaining thereto were heard and considered, and
WHEREAS, the City Council has now considered the said proposed Budget and Five -
Year Capital Improvement Program as so submitted and all evidence adduced at said public
discussion with reference thereto, and has now made all changes and amendments thereto
which said City Council up to this time desires to make therein
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The original of said Preliminary Budget and Five -Year Capital
Improvement Program of the City of El Segundo, California, for the FY 200012001 as so
submitted, which Is now before this Council, be placed on file in the office of the City Clerk of the
City of El Segundo, California, and open to public Inspection
SECTION 2. The City Council does hereby approve and adopt the said revised
Preliminary Budget and Five -Year Capital Improvement Program for the FY 200012001 as
amended
SECTION 3. The City Manager may authorize those budgetary transfers of funds within
a department necessary to provide service levels consistent with the intent of the Council
adopted budget within categories while continuing to notify Council of all such transfers
However, budgetary transfers between categories, departments or funds in excess of $10,000
require the approval of the City Council
SECTION 4. It Is the Intent of the City Council in approving and adopting this budget to
provide a financial plan for the guidance of administrative personnel in the routine operations of
City business and for the information of the general public Adoption of said budget does not
expressly approve expenditures of funds In excess of the purchasing authority of the City
Manager as set forth by City Ordinance and State Law
RESOLUTION NO
APPROVING & ADOPTING
OPERATING BUDGET & CIP FOR FY 2000/2001
PAGE NO I
09/07/00 3 40 PM
G15
SECTION 5. At the close of the fiscal year, unexpended appropriations in the operating
budget will be carried forward to the next fiscal year as necessary to underwrite the expense of
outstanding purchase commitments and programs
SECTION 6. The Annual Operating Budget and Five -Year Capital Improvement
Program for FY 2000/2001 so submitted and filed, shall be the budget for the City of El
Segundo, California, for said fiscal year
SECTION 7. The City Clerk shall certify to the passage and adoption of this Resolution,
shall enter the same in the book of original Resolutions of said City, and shall make a Minute of
the passage and adoption thereof In the records of the proceedings of the City Council of said
City, in the Minutes of the meeting at which the same is passed and adopted
PASSED, APPROVED AND ADOPTED this 1 gth day of September 2000
Mike Gordon, Mayor
City of El Segundo, California
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
1, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five, that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and signed
by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular
meeting of said Council held on the 19th day of September 2000, and the same was so passed
and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark Rensley, City Attorney
RESOLUTION NO
APPROVING & ADOPTING
OPERATING BUDGET & CIP FOR FY 20002001
PAGE NO 2
09/07100 3 40 PM
IM) 1 Fi
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EL SEGUNDO, CALIFORNIA,
APPROVING AND ADOPTING THE
APPROPRIATION LIMIT FOR FISCAL YEAR 200012001
WHEREAS, Article XIIIB of the California Constitution provides that the appropriations
limit for FY 2000/2001 is calculated by adjusting the appropriations limit of FY 1999/00, by
changes in either the increase in Nonresidential Assessed Valuation or California per Capita
Income, and changes in population, and
WHEREAS, the appropriations limit for FY 2000/2001 has been calculated by the Finance
Department, and
WHEREAS, the City of El Segundo has complied with all the provisions of Arucle XIIM,
in determining the appropriations ]unit for FY 2000/2001
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The appropriation limit for the City of El Segundo for FY 200012001 shall
be $45,786,920
SECTION 2. The City Clerk shall certify to the passage and adoption of this Resolution,
shall enter same in the book of original Resolutions of said City, and shall snake a Minute of the
passage and adoption thereof to the records of the proceedings of the City Council of said City, in
the Minutes of the meeting at which the same is passed and adopted.
RESOLUTION NO
APPROVING & ADOPTING
APPROPRIATION LIMIT FOR FY 2000/2001
PAGE NO I
09112100 10 25 AM
6 17
PASSED, APPROVED AND ADOPTED this 19th day of September 2000
Mille Gordon, Mayor
City of El Segundo, California
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five, that the foregoing Resolution
No was duly passed and adopted by said City Council, approved and signed by the Mayor
of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council
held on the 19' day of September 2000, and the same was so passed and adopted by the following
vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
City of El Segundo, California
APPROVED AS TO FORM:
"_"TS
City Attorney
RESOLUTION NO
APPROVING & ADOPTING
APPROPRIATION LIMIT FOR FY 2000/2001
PAGE NO 2
09/12/00 10 25 AM
0.1s s
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION: Street Tree Master Plan Implementation
RECOMMENDED COUNCIL ACTION. Approval and direction to staff
BACKGROUND & DISCUSSION:
Staff has met with West Coast Arbonsts to review our implementation plan for the
Street Tree Master Plan. We have addressed citizen issues, held a community
meeting to explain the Master Plan and answer questions, and developed new
procedures for reviewing citizen concerns about trees in city parkways We have
forwarded a letter (attached) to concerned residents explaining the tree
replacement procedures and the appeal process When a resident does not
agree with a staff recommendation on a parkway tree issue, the resident will be
directed to send a letter to the Recreation and Parks Department explaining the
situation, and their appeal will be scheduled for the next available Commission
meeting This procedure follows the Municipal Code, 12 12 180. , and was also
incorporated into our Street Tree Policy at Council's request Neighbors who
protest the removal of a parkway tree within their neighborhood will also have the
opportunity to appeal the removal to the Recreation and Parks Commission
(Continued on next Daoe)
Form Letters
FISCAL IMPACT:
Operating Budget
Amount Requested:
Account Number:
Project Phase,
Appropriation required:
and Parks Director
ary Sfrenn \City
DATE: September 8,
DATE:
0/0
4
ij 1 5
West Coast Arbonsts has notified residents on the four blocks where problem
trees were identified, as discussed with Council at the September 5, 2000
Council meeting Residents on those blocks had seven (7) days to respond to
the Recreation and Parks Department if they wanted to appeal the removals
If, after the seven day period, no one on the block has contacted the office, the
trees will be removed and new trees will be planted Neighbors appealing tree
removals in front of other neighbors' residences may cause ill feelings We will
be monitoring this closely, and will report back to Council after implementation
There are other trees throughout the City that need to be removed and replaced
with new, healthy trees Staff will begin removal, replacement, and an
aggressive tree trimming program, unless there are other issues that need to be
addressed
020
September 12, 2000
Dear El Segundo Resident
vie r 10/'' er /
Greg Johnson, Director
Recreation and Parks Department
The Street Tree Master Plan is an Important tool for managing our trees throughout the
city It Includes on -going trimming, removal of diseased or damaging trees, and planting
new trees This plan was approved by the Recreation and Parks Commission and the
City Council Public meetings were held throughout the development process, in order
to keep citizens updated and solicit input
The Implementation of the program began in August of this year with a number of
problem trees removed and new trees planted. Residents contacted staff and
expressed concern over the removal of trees Some folks were unaware of the master
planning process and the scope of the project The City Council has directed the
Recreation and Parks Department to develop additional procedures to keep interested
citizens informed throughout the implementation of this program,
The following tasks have been instituted to address community concerns and increase
communication between Park Maintenance Division staff and our residents
• When multiple trees are scheduled for removal on a particular block, the
contractor will stagger the removals, (to the extent possible) to lessen the impact
of losing large specimen trees,
• Develop an aggressive trimming program to address the numerous trees in need
of attention,
• Re- evaluate all proposed tree removals before proceeding with notifications,
• If a tree needs to be removed, the resident will receive a notification letter, a
choice of three replacement trees specifically chosen for the particular growing
area and conditions, and phone numbers to call for more information;
• If a tree is scheduled for removal, all residents within that particular block will
receive a letter explaining the reason for the removal, and the appeal process;
Residents wishing to contest a removal, a planting, or a staff decision to retain a
tree, will have an opportunity to appeal to the Recreation and Parks Commission,
339 Sheldon Street, El Segundo California 90245.0989
Phone (310) 524-2707 FAX (310) 322 -3693
G)ohnson@ elsegundo org
6 2'
The City Council will address this issue at the council meeting of September 19,
2000 All citizens interested in commenting on the issue are encouraged to attend
the meeting at 7 pm in the City Council Chambers The meeting will also be
televised on Cable TV Channel 22
Trees are a living testament to El Segundo's heritage Certain species have been
identified throughout Southern California as problems that must be addressed The
Master Plan was commissioned to guide the community through the maintenance of
our urban forest There are difficult decisions to be made in order to ensure safety
and environmental integrity in El Segundo Working together, we will preserve El
Segundo's trees for everyone to enjoy
Greg
Parks Director
Res Rr 916
022
t� O
ASV 13 P,
TREE REMOVAL NOTIFICATION
A city street tree at has been scheduled
for removal The reason the Park Maintenance Division has scheduled this removal Is
0 The tree Is dead
7 The tree Is diseased, and Is unsafe
7 The tree has caused significant hardscape and sewer line damage
7 A significant portion of the tree has split away from the tree's trunk
Other reason or further explanation
If, after careful consideration, you feel that this tree Is not an appropriate candidate for
removal, you have 7 days from the postmarked date on this notice, to forward a letter to
us Indicating your concerns and any other Information that may be helpful In evaluating
the situation Your letter and Information will be forwarded to the Recreation and Parks
Commission, and your appeal will be agendized at the next available Commission
meeting (the Commission meets on the 3t° Wednesday of the month, 7pm. in the City
Council Chambers, 350 Main St., El Segundo, CA.) You will be contacted and made
aware of the date of the meeting We encourage you to attend the meeting and explain
your concerns to the Commission directly After the Commission has considered your
appeal, they will make a decision on the issue
We look forward to working with you to enhance the City
Greg
Parks Director
339 Sheldon Street, El Segundo, California 90245-0989
Phone (310) 524.2704 FAX (310) 322 -3693
Glohnson@elsegundo.org
II�J
Date
Name
Address
EI Segundo, CA 90245
Dear
Ceri itf�t C/' yeffmn'O/Ic'
Greg Johnson, Director
Recreation and Parks Department
The tree in the city parkway in front of your home has been identified for removal Parks
Division staff has visited your home and evaluated the tree Staff has recommended that the
tree be removed at this time Trees that are dying, diseased, or causing property damage are
being recommended for removal in El Segundo New street trees are being planted throughout
our city as an important part of our Street Tree Master Plan Trees contribute to our
environment in many positive ways They are also known to increase property values in a
community, and are aesthetically pleasing to the entire neighborhood
We encourage you to consider staffs recommendation, and choose from one of the three
species options designated for the parkway You will have the satisfaction of watching the new
tree grow and flourish, while contributing to the overall beauty of your neighborhood and our
community
If, after careful consideration, you feel that this tree is not an appropriate candidate for removal,
please forward a letter to us at El Segundo Recreation and Parks Department, 339 Sheldon
Street, El Segundo CA 90245, indicating your concerns and any other information that may be
helpful in evaluating the situation Your letter and information will be forwarded to the
Recreation and Parks Commission, and your appeal will be agendized at the next available
Commission meeting You will be contacted and made aware of the date, time and location of
the meeting We encourage you to attend the meeting and explain your concerns to the
Commission directly After the Commission has considered your appeal, they will make a
decision on the issue
We look forward to working with you to enhance the City.
son, Director
and Parks Department
339 Sheldon Sheet El Segundo, California 90245 -0989
Phone (310) 524.2707 FAX (310) 322 -3693
G)ohnson@elsegundo.org
024
Date
Name
Address
El Segundo, CA 90245
Dear
Greg Johnson, Director
Recreation and Parks Director
The city parkway in front of your home has been Identified as a potential site for a new city
street tree Parks Division staff has visited your home and evaluated the parkway Staff has
recommended that a tree be planted at this site New street trees are being planted throughout
our city as an Important part of our Street Tree Master Plan Trees contribute to our
environment in many positive ways They are also known to Increase property values in a
community, and are aesthetically pleasing to the entire neighborhood
We encourage you to consider staffs recommendation, and choose from one of the three
species options designated for the parkway You will have the satisfaction of watching the tree
grow and flourish, while contributing to the overall beauty of your neighborhood and our
community
If, after careful consideration, you feel that a tree Is not appropriate for your parkway, please
forward a letter to us at El Segundo Recreation and Parks Department, 339 Sheldon Street,
El Segundo CA 90245 Indicating your concerns and any other information that may be helpful
in evaluating the situation. Your letter and Information will be forwarded to the Recreation and
Parks Commission, and your appeal will be agendized at the next available Commission
meeting You will be contacted and made aware of the date, time and location of the meeting
We encourage you to attend the meeting and explain your concems to the Commission directly
After the Commission has considered your appeal, they will make a decision on the issue
We look forward to working with you to enhance the City
Sincerely,
Greg dnttn, Director
Recre ti a d Parks Department
339 Sheldon Street, El Segundo, California 90245 -0999
Phone (310) 524 -2707 FAX (310) 322.3693
giohnson@eisegundo.org
025
Date
lefyg-
Greg Johnson, Director
Recreation and Parks Department
Name
Address
El Segundo, CA 90245
Dear
You have requested the removal of a tree In the city parkway In front of your home Park
Maintenance Division staff has visited your home and evaluated the tree Staff has
recommended that the tree not be removed at this time Trees that are dying, diseased, or
causing property damage are being recommended for removal in EI Segundo New street trees
are being planted throughout our city as an Important part of our Street Tree Master Plan
Trees contribute to our environment In many positive ways They are also known to increase
property values in a community, and are aesthetically pleasing to the entire neighborhood
We encourage you to consider staffs recommendation, and enjoy the natural beauty, shade,
environmental advantages, and the positive contribution to your neighborhood that this tree
produces You will have the satisfaction of watching this mature tree grow and flourish, while
contributing to the overall beauty of your neighborhood and our community
If, after careful consideration, you feel that this tree is not appropriate for the parkway, please
forward a letter to us at El Segundo Recreation and Parks Department, 339 Sheldon Street, El
Segundo CA 90245, Indicating your concerns and any other information that may be helpful in
evaluating the situation Your letter and information will be forwarded to the Recreation and
Parks Commission, and your appeal will be agendized at the next available Commission
meeting You will be contacted and made aware of the date, time and location of the meeting
We encourage you to attend the meeting and explain your concerns to the Commission directly
After the Commission has considered your appeal, they will make a decision on the issue
We look forward to working with you to enhance the City
Slncer
Greg 413 o , Director
Recre o an Parks Department
Res request
339 Sheldon Street, El Segundo, Califomia 90245.0989
Phone (310) 524.2707 FAX (310) 322 -3693
Glohnson@elsegundo.org
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/26/2000 THROUGH 9/812000
Date Payee Amount
8/30/00
Health Comp
8/31/00
District 73
8/31/00
IRS
8/31/00
Employment Development
916100
Health Comp
DATE OF RATIFICATION: 9119100
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
88848
80,375 00
184,759 04
36,059 32
55424
302,636 08
Deputy Treasurer q' 61270
Date
Finance Director AZ 9 11117-00
Date q�
City Manager --p
` Dat
Descnption
Weekly claims 8125
Sewer Assessment Payment
Federal Taxes PR 5
State Taxes PR 5
Weekly claims 9101
302,636.08
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
P \Wire Transfers9 -8 xis
027
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 5, 2000 - 5:00 P.M.
5:00 PM Session
CALL TO ORDER - Mayor Gordon at 5:00 p.m.
ROLL CALL
Mayor Gordon
Mayor Pro Tern Jacobs
Council Member Gaines
Council Member McDowell
Council Member Wernick
CLOSED SESSION:
- Present - Arrived at 5:05 p m
- Present
- Present
- Present
- Excused Absence — Medical Reasons
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code §54950, It sea.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or
discussing matters covered under Gov't Code §54957 (Personnel), and /or conferring with the
City's Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Govt Code §54956.9(a))
1 City of El Segundo v. Bd of Airport Commissioners, et al , LASC Case No. BC 220609
2 Ralston v El Segundo, LASC Case No YC 036223
3 Hill v, El Segundo, USDC No CV 98- 1463- LGB(SHX)
4 Valone Williams v Brian D Evanski, et al., LASC, Case No 99CO2571
5 Venegas v. El Segundo, LASC Case No. BC207136
6 In re Randall's Island Family Golf Centers, Inc., U.S. Bankruptcy Court, Southern District of
New York, Case No. 00 -41065
7 Phillips Petroleum, et al. v County of Los Angeles, at al., USDC No. 1938 -MRP (MANx).
8 Shell Chemical Company, et al v. County of Los Angeles, et al., USDC No. 1917 -GHK
(RCx)
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Govt Code §54956.9(b): -1- potential case (no further
public statement is required at this time); Initiation of litigation pursuant to Govt Code §54956.9(c)-
-3- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) — City
Representative Mary Strenn Employee Organizations: City Employees' Association, Supervisory
& Professional Employees' Association, and all unrepresented employees 4
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5, 2000
PAGE NO I
028
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Govt Code §54956.8) — None
7.00 PM Session
CALL TO ORDER - Mayor Gordon at 7 00 p m
INVOCATION - Pastor Randy Williams, Pacific Baptist Church
PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs
PRESENTATIONS -
(a) Mayor Gordon made a presentation to Assemblyman George Nakano, 53rd State
Assembly District
(b) Council Member McDowell presented a Commendation to Chevron for hosting the
9th Annual School Pride Day and all participants who volunteered their time and
effort to spruce up Richmond Street School.
ROLL CALL
Mayor Gordon
- Present
Mayor Pro Tern Jacobs
- Present
Council Member Gaines
- Present
Council Member McDowell
- Present
Council Member Wemick
- Excused Absence — Medical Reasons
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the
City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor
and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed
Liz Gamholz, resident, spoke regarding airport issues and the former Ralph's site
Dorothy Kent, resident, spoke regarding airport issues, the mosquito problem and animal control.
Moe Mills, resident, reported on grafitti problem and thanked City for their support in the clean up
effort
Peggy Tyrell, resident, spoke regarding airport issues.
Frank Wong, resident, spoke regarding funds being spent to fight LAX expansion
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER S. 2000
PAGE NO 2
029
Emily Newman of the American Heart Association requested City support and approval to close
certain streets during the Heart Walk to the held on Saturday, September 23, 2000.
Mayor Pro Tem Jacobs spoke regarding the mosquito problem and noted that the vector control
number to report problems was (310) 915 -7370.
Mayor Gordon thanked Mr Mills and staff for addressing the grafitti problem so quickly Reported
that Ralph's Corporation had changed its position and now would consider approving a food store
at the location
Mary Strenn, City Manager, reported on the American Heart Association's request for Council
support
MOVED by Mayor Gordon, SECONDED by Mayor Pro Tem to approve the American Heart
Association request for support of the Saturday, September 23, 2000 Heart Walk MOTION
PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT
(EXCUSED).
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all
ordinance and resolutions on this Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT (EXCUSED).
B. SPECIAL ORDERS OF BUSINESS -
Oral presentation by Mr. Mike Rotolo, Chairperson of the Capital Improvement Program
Advisory Committee (CIPAC), regarding the Committee's recommendations for the fiscal
year 2000 -2001 Capital Improvement Program
Mr Rotolo, Chairperson of the Capital Improvement Program Committee, gave a brief
presentation on the Five -Year Capital Improvement Plan Council received and filed.
2 Public Hearing to discuss FY 2000 -2001 Preliminary Budget and Five Year Capital
Improvement Plan
Mayor Gordon stated this is the time and place hereto fixed for a public hearing to discuss the FY
2000/2001 Preliminary Budget and Five Year Capital Improvement Plan. He asked if proper notice
had been done and if any Written Communications had been received. Deputy Clerk Domann
stated that noticing had been done in a timely manner and no written communication had been
received regarding this item
Liz Garnholz, resident, requested a breakdown of money being spent on fighting LAX expansion.
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5 2000
PAGE NO 3
030
Carl Jacobson, resident, spoke regarding airport issues and requested the purchase, with other
cities, radar equipment for monitoring of early turns.
Frank Wong, resident, requested a breakdown of money being spent to fight LAX expansion
Consensus of Council to close tonight's portion of the public hearing
Council Member Gaines requested clarification from Carl Jacobson regarding tracking of early
turns
City Manager Mary Strenn to work directly with the members of the public regarding questions on
the breakdown of money being spent to fight LAX expansion
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to continue the
public hearing to September 19, 2000 MOTION PASSED BY UNANIMOUS VOICE VOTE. 410.
COUNCIL MEMBER WERNICK ABSENT (EXCUSED).
3 Public hearing on a Precise Plan Amendment to expand an existing surface parking lot and
modify the landscaping at 800 Apollo Street, to provide off -site parking for the Spectrum
Club; and approval of Mitigated Negative Declaration for the parking lot modifications and
the Spectrum Club expansion. (Environmental Assessment EA No. 521, Precise Plan
Amendment PP No 00 -01). Property owner, Continental Development Corporation
Mayor Gordon stated this is the time and place hereto fixed for a public hearing on a Precise Plan
Amendment to expand an existing surface parking lot and modify the landscaping at 800 Apollo
Street, to provide off -site parking for the Spectrum Club; and approval of Mitigated Negative
Declaration for the parking lot modifications and the Spectrum Club expansion. (Environmental
Assessment EA No 521, Precise Plan Amendment PP No 00 -01) Property owner: Continental
Development Corporation. He asked if proper notice had been done and if any Written
Communications had been received. Deputy Clerk Domann stated that noticing had been done in
a timely manner and no written communication had been received regarding this item.
Chns Ketz, Planning Manager, gave a report.
Consensus of Council to close public hearing.
City Attorney Mark Hensley read the following:
ORDINANCE NO. 1322
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,
APPROVING PRECISE PLAN AMENDMENT (PP) NO. 00 -01 FOR 800 APOLLO STREET,
PROVIDING OFF -S(TE PARKING FOR THE SPECTRUM HEALTH CLUB LOCATED AT 2200-
2250 PARK PLACE, PETITIONED BY: CONTINENTAL DEVELOPMENT CORPORATION
Council Member introduced Ordinance No. 1322.
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5, 2000
PAGE NO 4
-):l
City Attorney Mark Hensley read the following:
RESOLUTION NO 4180
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,
APPROVING ENVIRONMENTAL ASSESSMENT (EA) NO 521 [CERTIFICATION OF A
MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR CONDITIONAL
USE PERMIT (CUP) NO 00 -04 AND PRECISE PLAN (PP) NO 00 -01) FOR THE SPECTRUM
HEALTH CLUB LOCATED AT 2200 -2250 PARK PLACE, AND OFF -SITE PARKING LOCATED
AT 800 APOLLO STREET, 831 SOUTH DOUGLAS STREET, AND 2201 ROSECRANS AVENUE,
PETITIONED BY CONTINENTAL DEVELOPMENT CORPORATION (FOR SPECTRUM HEALTH
CLUB)
MOVED by Council Member McDowell, SECONDED by Mayor Pro Tem Jacobs to adopt
Resolution No. 4180, approving Environmental Assessment EA No 521 (certification of a
mitigated negative declaration of environmental Impacts for Conditional Use Permit No 00 -04 and
Precise Plan No 00 -01) for the Spectrum Heath Club located at 2200 -2250 Park Place and of -site
parking located at 800 Apollo Street, 831 South Douglas Street and 2201 Rosecrans Avenue
MOTION PASSED BY UNANIMOUS VOICE VOTE. 410. COUNCIL MEMBER WERNICK
ABSENT (EXCUSED).
C. UNFINISHED BUSINESS -
4 Introduce Ordinance No. 1323 of the City of El Segundo, California amending Title 5
(Business Regulations and Licensing) of the El Segundo Municipal Code by modifying
section 5 42.060 regarding specific permit fees for motion picture, radio, television
productions, and still photography commercial advertising. Notice has been made to the
California Film Commission and the Motion Picture Association of America
City Manager Mary Strenn gave a brief report
City Attorney Mark Hensley read the following:
ORDINANCE NO. 1323
AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING
SECTION 5.42.060 OF THE EL SEGUNDO MUNICIPAL CODE, WHICH SECTION
RELATES TO FILM PERMIT FEES
Mayor Pro Tern Jacobs introduced Ordinance No. 1323.
Amendment to the El Segundo Municipal Code, Sections 3.06.010 at seq., entitled
Business Attraction Program
Jim Hansen, Director of Community, Economic and Development Services and Council Member
McDowell gave reports
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5, 2000
PAGE NO 5
FInL
City Attorney Mark Hensley read the following:
ORDINANCE NO 1324
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA
AMENDING CERTAIN SECTIONS OF CHAPTER 3.06 OF THE EL SEGUNDO MUNICIPAL
CODE, ENTITLED BUSINESS ATTRACTION PROGRAM
Council member McDowell Introduced Ordinance No 1324
6 Downtown Specific Plan Improvements for the 300 and 400 blocks of Main Street plus
underground communication conduits in the 100 and 200 block (estimated conceptual cost
= $1, 365,000) with an option to Include the 500 block (estimated construction cost =
$750,000) Estimated design cost for the three blocks Is $135,000. $250,000 has been
reserved for the design and construction of the Civic Center Plaza. Total estimated cost
without construction of the 500 block = $1,750,000
Andy Santamana, Director of Public Works, gave a report
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve the
design and construction of the Downtown Specific Plan conceptual plan elements for the 300, 400
and 500 blocks of Main Street, including placement of underground communication conduits in the
100 and 200 blocks of Main Street. Commitment of the construction funds for the 500 block will be
reevaluated in March, 2001 MOTION PASSED BY THE FOLLOWING VOTE. AYES: MAYOR
GORDON, COUNCIL MEMBERS GAINES AND MC DOWELL 3/0. COUNCIL MEMBER
WERNICK ABSENT (EXCUSED). MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO
A POSSIBLE CONFLICT OF INTEREST.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
7 Request to have a concert and picnic In Library Park, Sunday, October 22, 2000 from
10:00 a.m. to 3:00 p.m. The event is free to the public, with food, door prizes and logistical
support from a local business.
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve the
Recreation and Parks Commission recommendation to have a concert and picnic in Library Park,
Sunday, October 22, 2000 from 10:00 a.m. to 3.00 p m MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT (EXCUSED).
8 El Segundo Community Cable Advisory Committee requests the City to:
a) Pursue possible back franchise fees owed to the City by Time Warner Cable.
b) Request reimbursement for costs incurred by the City relating to the recent
AOLfTime Warner transfer.
Greg Johnson, Director of Recreation and Parks, gave a report Council Member McDowell gave
a sub - committee report.
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5, 2000
PAGE NO 6
0 33
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to have the City
Attorney's office send a letter to Time Warner Cable requesting they provide an accounting of
franchise fees owed and paid to the City dating back to 1991, and requesting reimbursement of
City - Incurred costs relating to the AOL/Time Warner franchise transfer. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 410. COUNCIL MEMBER WERNICK ABSENT (EXCUSED).
E. CONSENT AGENDA
All Items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an item is made, the item(s) will be considered Individually under the next
heading of business
Approve Warrant Numbers 2512022 - 2512430 on Register No. 22 in total amount of
$1,076,991.36, and Wire Transfers In the amount of $1,133,862.81
10 Approve City Council meeting minutes of August 9, 15 and 21, 2000
11 Adoption of Ordinance No. 1321 amending Contract No 537 between the Board of
Administration of the Public Employees Retirement System and the City Council of the City
of El Segundo and providing Section 21362.1 (3% at 50 Full Formula) for local Police
members as required by the El Segundo Police Officers' Association 2000 -2003
Memorandum of Understanding
12 Adoption of Ordinance No. 1320 which implements the Standard Urban Storm Water
Mitigation Plan of the California Regional Water Quality Control Board for the Los Angeles
region by amending the El Segundo Municipal Code to add new Chapter 6.28, "Standard
Urban Storm Water Mitigation Plan Implementation" (No fiscal impact).
13 Award Contract No to 2823 Transportable Treatment Services, Inc., for the lining of
sanitary sewer access structures — Project No PW 00 -12 (contract amount = $50,000.00),
and authorize the Mayor to execute the standard Public Works contract after approval as to
form by the City Attorney.
14 Acceptance of the replacement of volleyball court and paddle tennis court surfaces —
Project No PW 00 -5 (final contract amount $48,224.00) and authorize the City to file the
City Engineer's Notice of Completion in the County Recorder's Office
15 Accept donation of Youth Swim Fins Donation from Neofin, Inc.
16 PULLED BY COUNCIL MEMBER GAINES
17 Accept a California State Library Grant #6120 - 140 -0001 in the amount of $50,000 awarded
to the El Segundo Public Library which funds equipment and software to host the library's
catalog, Innopac, on the Internet Fiscal Impact: None
18 PULLED BY MAYOR GORDON
19 NOT INCLUDED IN ORIGINAL MOTION TO APPROVE CONSENT AGENDA ITEMS
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5.2000
PAGE NO 7
034
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
consent agenda items 9, 10, 11, 12, 13, 14, 15, and 17. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 410. COUNCIL MEMBER WERNICK ABSENT (EXCUSED).
CALL ITEMS FROM CONSENT AGENDA
16 Approve amendment to a professional service Contract No 2645 with Meyer, Mohaddes
Associates (MMA) for traffic and environmental services to prepare additional traffic
analysis for the General Plan Circulation Element update The amount to be paid to the
Consultant under this amendment is $9,970 00 Traffic Impact Fee Mitigation funds will be
used to cover the cost of the services
Council Member Gaines requested an update on the circulation plan. Jim Hansen, Director of
Community and Economic Development Services, and Chris Ketz, Planning Manager, responded
to Council questions
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve
amendment to a professional service Contract No. 2645 with Meyer, Mohaddes Associates (MMA)
for traffic and environmental services to prepare additional traffic analysis for the General Plan
Circulation Element update The amount to be paid to the Consultant under this amendment is
$9,970.00. Traffic Impact Fee Mitigation funds will be used to cover the cost of the services
MOTION PASSED BY UNANIMOUS VOICE VOTE. 410. COUNCIL MEMBER WERNICK
ABSENT (EXCUSED).
16 Receive and file Street Tree Master Plan Implementation
Greg Johnson, Director of Recreation and Parks responded to Council questions.
MOVED by Mayor Gordon, SECONDED by Council Member McDowell to postpone item and
reagendize as Unfinished Business on the September 19, 2000 agenda. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 410. COUNCIL MEMBER WERNICK ABSENT (EXCUSED).
19 City Council approval to award to Sunset Floors the installation of new carpet and linoleum
at multiple City locations, for the quoted price of $13,071.00.
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
award to Sunset Floors for installation of new carpet and linoleum at multiple City locations, for the
quoted price of $13,071.00. MOTION PASSED BY UNANIMOUS VOICE VOTE. 410. COUNCIL
MEMBER WERNICK ABSENT (EXCUSED).
F. NEW BUSINESS -
20 Introduction and First Reading of Ordinance No.1325 Amending Chapter 3.24.130 of the El
Segundo Municipal Code relating to Utility User's Tax (UUT), adoption of UUT
Administrative Rules and Regulations, approval of UUT fixed fee and legal services
agreements
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5, 2000
PAGE NO S
G35
Bret Plumlee, Director of Finance, gave a report.
City Attorney Mark Hensley requested that the Administrative Rules and Regulations be amended
to provide for a 30 day written notice for any modifications or changes
Roger Hailey, Southern California Edison presented the company's concerns.
Doug Wiese, Don Maynor Legal Firm reported as to what other cities are doing regarding UUT
fees
City Attorney Mark Hensley read the following:
ORDINANCE NO 1325
AN ORDINANCE OF THE PEOPLE OF THE CITY OF EL SEGUNDO, CALIFORNIA,
AMENDING CHAPTER 3.24, ENTITLED "UTILITY USERS TAX," BY ADDING
SECTION 3 24.125, ENTITLED "VIOLATION OF RECORDS REQUIREMENT,
PENALTY," SUBSECTION (F), TO SECTION 3.24.130, ENTITLED "REFUNDS,"
AND SECTION 3.24.170, ENTITLED "APPEALS
Council Member Gaines introduced Ordinance No. 1325
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to adopt the
Utility User's Tax (UUT) Administrative Rules and Regulations as amended, approve Fixed Fee
Agreement, Contract No 2824 between MBIA MuniServices Company /Municipal Resources
Consultants (MMC) and the City of El Segundo, and approve Legal Services Agreement, Contract
No.2825 between Don Maynor and the City of El Segundo. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 410. COUNCIL MEMBER WERNICK ABSENT (EXCUSED).
G. REPORTS - CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
REPORTS - CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCIL MEMBERS
Council Member McDowell -
Reported next "Office hours in the Park" on Saturday, September 16, 10 a.m. until Noon, in
the Picnic Pavilion
Council Member Gaines -
20. Report on the status of the California electrical power system. Consensus of Council to
direct staff to review and comment on PUC report
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5.2000
PAGE NO 9
113 6
Staff and Council to contact State legislators to determine how they are going to address
this Issue
Requested revisions to the consultant list
Mayor Pro Tern Jacobs -
Reported on ground breaking of Air Force Base Medical Clinic.
Mayor Gordon -
Noted the Food and Music Festival will be held on Saturday, September 16, 2000
Reminded the public of the 60 -day review of the Animal Control proposal
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves pnor to
addressing the City Council. Failure to do so shalt be a misdemeanor and punishable by a fine of
$250 While all comments are welcome, the Brown Act does not allow Council to take action on
any item not on the agenda. The Council will respond to comments after Public Communications
Is closed
Loretta Fry, resident, commended the Fire and Police Departments. Commented on recent
appointments to City Commissions.
Liz Gamholz, resident, spoke regarding the Tree Implementation Plan and requested a copy of the
Plan Also spoke on the Downtown Specific Plan
MEMORIALS -
CLOSED SESSION - NONE
ADJOURNMENT at 9:50 p.m
Cathy Domann, Deputy City Clerk
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 5 2000
PAGE NO 10
037
EL SEGUNDO CPfY COIINCEL MEETING DATE: 9/19MW
AGENDA ITEM STATEMENT AGENDA HEADING: CONSENT CALENDAR
AGENDA DESCRIPTION:
Funding Agreement between the City of EI Segundo and the EI Segundo Unified School
District for the period October 1, 2000 to September 30, 2001 (Fiscal Impact
$250,000)
RECOMMENDED COUNCIL ACTION:
Approve Addendum No 1 to the Funding Agreement between the City of EI Segundo
and the EI Segundo Unified School District
INTRODUCTION AND BACKGROUND:
In FY 1999 -2000, the EI Segundo Unified School District requested that the City provide
funding to help offset some of their operational costs for the 2000 -2001 school year.
The City formed a subcommittee to work with the School District, and the
recommendations of the subcommittee are included in the attached agreement
DISCUSSION:
The agreement attached addresses the request by the EI Segundo Unified School
District to provide $250,000 in operational funding for their FY 2000 -2001 The District
shall use the funds for providing student services and maintenance of facilities that
serve the needs of the students of the District during the FY 2000 -2001 school year
ATTACHED SUPPORTING DOCUMENTS:
Addendum No 1 to Funding Agreement between the City of EI Segundo and the EI
Segundo Unified School District
FISCAL IMPACT: $250,000 included in the FY 2000 -2001 Operating Budget
Operating Budget:
$250,000
Amount Requested:
$250,000
Account Number:
2901 -6405
Project Phase:
Approve Addendum to funding agreement
Appropriation required:
No
ORIGINATED: Date:
/!R- /2-00
Bret Plumlee, Director of Finance
ADDENDUM NO. I TO FUNDING AGREEMENT
THIS ADDENDUM NO 1, ( "Addendum No. 1") to the Fundmo Agreement between the
City of El Segundo ( "City ") and the El Segundo Unified School Distnct ( "District "),
dated September 21, 1999 ( "Agreement "), is entered into this _ day of
2000
Whereas the parties desire to supplement the Agreement to provide for additional funding
of student services as well as maintenance of District facilities for the 2000'2001 school
year
NOW THEREFORE, the parties hereto agree as follows
The City shall on or before June 30, 2001 pay the District 5250,000 The District shall
use such funds for providing student services and maintenance of facilities that serve the
needs of the students of the District during the 2000/2001 school year.
All terms and provisions of the Agreement which are not inconsistent or in conflict with
this Addendum No 1 shall remain in full force and effect and neither party waives any
rights it may have ansmg out of past performance, or lack thereof, of the other party
IN WITNESS WHEREOF, the Parties hereto have executed this Addendum No 1 as of
the date and year first written above
CITY OF EL SEGUNDO
By
Michael Gordon, Mayor
ATTEST
By
City Clerk
APPROVE S TO FORM -
By. vC�
City Att rney
EL SEGUNDO UNIFIED SCHOOL
DISTRICT
By
President, District Board
ATTEST.
By.
Board Clerk
APPROVED AS TO FORM
By
Board Counsel
LA 54088 %] � 1) 2 C1
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: CONSENT CALENDAR
AGENDA DESCRIPTION:
Proposed Agreement for City Attorney Services between Burke, Williams, and
Sorensen (BWS) and the City of EI Segundo
RECOMMENDED COUNCIL ACTION:
Approve Agreement for City Attorney Services between BWS and the City of El
Segundo
BACKGROUND & DISCUSSION:
The City has engaged the services of BWS to act as the City Attorney and
perform all legal services needed by the City since August 1996 The legal
services performed include designating a City Attorney or Assistant City Attorney
to attend all City Council meetings, provide legal counsel at such other meetings
of boards, commissions and committees of the City as directed by the City
Council or City Manager, provide legal advice and opinions on all matters
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
Proposed Agreement for City Attorney Services between BWS and the City of El
Segundo
FISCAL IMPACT: FY 2000 -2001 Increase of $42,500 over FY 1999 -2000
Operating Budget: $467,500
Amount Requested: $ 42,500
Account Number: 001. 400 - 2201 -6301, 6302
Project Phase: Approval of Professional Services Agreement
Appropriation required: Yes to be adopted at 9119/2000 Budget Public Hearing
ORIGINATED: DATE:
4ii?,74 1 9A /zQ�
Bret Plumlee, Finance Director
REVIEWED BY: DATE:
Mary �d
renn, City Manager 6
9/11/00 12 35 PM
040
Background and Discussion (contd.)
affecting the City, prepare and approve as to legal form all resolutions,
ordinances, contracts, agreements, and other legal documents; undertake cavil
and criminal prosecution of violations of City ordinances when requested to do so
by the City Council or the City Manager, represent the City in administrative
proceedings and civil or criminal litigation to which the City is a party, and provide
legal advice and opinions on all financial matters affecting the City when
requested
The designated City Attorney will be Mark Hensley, and the designated Assistant
City Attorney will be John Luebberke
Fiscal Impact
BWS is currently compensated $5,000 per month for basic retainer services,
which includes attendance at up to 4 City Council per month or other
Commission or Board meetings, of whatever length, and affice hours of 8 hours
per week in City Hall The average number of hours relating to these services is
approximately 50 hours per month This compensation will remain the same
The agreement includes a proposed increase in all of the time spent by the City
Attorney and Assistant City Attorney in excess of the basic retainer rate per
month The proposed increases are the following
For all time spent by the designated City Attorney and Assistant City Attorney in
excess of the basic retainer the hourly rate will be increased from $125 to $135
per hour for the Assistant City Attorney and from $130 to $140 for the City
Attorney
For legal services provided by attorney other than the designated City Attorney
and Assistant City Attorney, the hourly rate will increase from $140 to 150 for
associates and from $160 to $175 for partners, except for bond and financial
work
The estimated increase in costs for legal counsel and plaintiff and defense
litigation combined is $42,500
9/11/00 12 35 PM 0 41
AGREEMENT FOR CITY ATTORNEY SERVICES
THIS AGREEMENT, made and entered into by and between the CITY OF
EL SEGUNDO, a General Law City (hereinafter "City ") and the law firm of BURKE,
WILLIAMS & SORENSEN, a partnership (hereinafter "BWS ") and shall be dated as of
October 1, 2000 In consideration of the mutual covenants and agreements set forth herein the
parties agree as follow
SECTION 1. RECITALS This Agreement is made and entered into with respect to the
following facts
A City has heretofore engaged the services of BWS to act as the City Attorney for
City and to perform all legal services which are needed by the City, and
B It is the desire of the parties hereto to formalize, by means of this Agreement,
their relationship pertaining to the performance of such legal services; and z
C BWS has agreed to provide such legal services, in the time, manner and for the
compensation, as hereinafter set forth, and
D That City Council of City has determined that the public interest, convenience and
necessity require the execution of this Agreement
SECTION 2. LEGAL SERVICES. BWS shall perform the legal services necessary to
serve the City which shall include, but are not limited, to the following-
A The designated City Attorney or the designated Assistant City Attorney shall
attend all meetings of the City council unless excused by the City Council or, as appropriate, the
City Manager, and
B. Provide legal counsel at such other meetings of boards, commissions and
committees of the City as directed by the City Council or City Manager; and
C Provide legal advice and opinions on all matters affecting the City when requested
by the City Council, the City Manager, or a Department Head (as approved by the City
Manager), and represent the city in admimstranve proceedings and litigation involving the City
which may anse from those matters upon which such advice has been given; and
D. Prepare and approve as to legal form all resolutions, ordinances, contracts,
agreements and other legal documents and represent the City in administrative proceedings and
litigation involving the City which may anse from those matters upon which such advice has
been given; and
E Undertake civil and criminal prosecution of violations of City ordinances when
requested to do so by the City Council or City Manager, and
LA #52056 v I _ 1
1 0 k°
F Represent the City in administrative proceedings and civil or criminal litigation to
which the City is a party, and
G Provide legal advice and opinions on all financial matters affecting the City when
requested by the City Council, the City Manager, or a Department Head, and represent the City
as bond counsel in the issuance of such bonds or other financial transactions mvoh ing the City
BWS shall not be required to perform the services described above where to do so would
be a conflict of interest pursuant to the State Bar Act When requested b} the City Manager.
BWS shall provide City with an estimate of the costs of litigation or other services to be
provided The City Council shall retain the right to direct that attorneys other than BWS perform
legal work for the City
SECTION 3. DESIGNATION OF CITY ATTORNEY. MARK D HENSLEI' of
Burke, Williams R Sorensen shall be appointed City Attorney of City, and JOHN M
LUEBBERKE shall be appointed as Assistant City Attorney of City Such appointees shall
serve at the pleasure of the city Council of City and may be changed by council action without
amending this Agreement Such appointees shall have the authority vested in city attorneys by
the applicable laws of the State of California. The designated City Attorney shall be responsible
for performing or causing to be performed the work described in Section 2 of this Agreement In
the event that the designated City Attorney and)or the designated Assistant City Anomey are
incapacitated or otherwise unable to perform their duties, the City Manager shall designate a
substitute as appropriate, subject to the later confirmation of the City Council
SECTION 4. COMPENSATION. BWS shall be compensated by City for the
performance of such services as follows
A Basic Retainer BWS shall be compensated for the performance of basic retainer
services pursuant to this Agreement in the amount of Five Thousand ($5,000.00) per calendar
month commencing as of the effective date of this Agreement Basic retainer services for the
purposes of this Agreement shall be deemed to be: Attendance at up to Four (4) City Council
meetings per month, of whatever length, and office hours of Eight (8) hours per week in the City
Hall
B Additional Services BWS shall be compensated for additional retainer services
in accordance with the following
1 Performance of Services by Designated City Attorney and Assistant City
Attorney.
For all time spent by the designated City Attorney and Assistant City Attorney in
excess of the basic retainer rate per calendar month, BWS shall be compensated on an hourly
basis of One Hundred Thirty-Five Dollars ($135.00) per hour for all time so spent by the
Assistant City Attorney, and One Hundred Forty Dollars (S 140.00) per hour for all time so spent
by the City Attorney The hourly rates of the designated City Attorney and Assistant City
Attorney, exclusive of the basic retainer services, shall be increased or decreased as of each July
1 st as an amendment to this Agreement
L4 =5.1056 � 1
043
2 Legal Services Provided by Attorneys Other Than Designated City
Attorney and Assistant City Attorney
BWS shall be compensated for the performance of legal services by attorneys
other than the designated City Attorney and Assistant City Attomey at the hourly rate of S 150 00
for associates and 5175.00 for partners, except for bond and financial work On or before June
1st of each year occurring during the term of this Agreement. BWS shall submit to the City
Manager for review and approval a list of the hourly rates of all attorneys available to perform
services for the City and the hourly rates therefor which will be effective on approval of anN
amendment to this Agreement by the City Council, commencing on each said July 1st through
and including June 30th of the following calendar year
3 Legal Services for Bond and Financial Matters
If required, BWS shall be compensated for bond matters in such amounts as are
reasonable and customary for bond counsel the public sector, provided BWS shall not proceed
with such work until the Council approves, in its sole discretion, the compensation and
authorizes the work to proceed
4 Reimbursable Expenses
BWS shall be entitled to reimbursement for all reasonable and necessary expenses
incurred by it in the performance of legal services hereto, provided that the same are first
approved by the City Manager Reimbursable expenses to which BWS shall be entitled shall
include duplication costs, telephone and telecommunications costs; and messenger service.
Expert witnesses and other expert costs shall be approved pnor to engagement by the City
Manager
5 Payment for Services
BWS shall submit monthly statements to the City Manager for all sernces
provided and costs incurred pursuant to the terms of this Agreement. Said statements shall
clearly set forth by date the type of work performed, the time spent on a task and the anomey
performing the task The City Attorney shall meet with the City Manager monthly to review the
statements Payment to BWS shall be made by City within thirty (30) days of receipt of the
statement, except for those specific items on the billing which are contested or questioned and
retumed by City, with an explanation, within thirty (30) days of receipt of the statement. BWS
shall provide to City a written response to any statement contested or questioned and further,
upon request of City, provide City with any and all documents related to the service or costs. No
charge shall be made for time expended in meeting or providing this information to the City, nor
for time expended preparing the statements
SECTION 5. TERM. The term of this Agreement shall commence as of October 1,
2000, and shall continue thereafter unless terminated by either party hereto pursuant to the terms
of this Agreement City may terminate this Agreement at any time, by giving notice in writing
prior to termination BWS may terminate on the giving of thirty (30) days written notice to the
City of such termination BWS will comply with all obligations required of it pursuant to the
State Bar Act in connection with a termination and the transition to replacement counsel BWS
L4 45205b �
-3-
6 44
shall be compensated for its services rendered through and including the effective date of such
termination
SECTION 6. NOTICES. Notices required pursuant to this Agreement shall be given
by personal service upon the party to be notified, or by delivery of same to the custody of the
United States Postal Service, or its lawful successor, postage prepared and addressed as follows
CITY City of El Segundo
350 Main Street
El Segundo, Califorma 90245
Attention City Manager
BWS Burke, Williams R Sorensen
611 West 6th Street, 25th Floor
Los Angeles, California 90017
Attention Mark D Hensley, Esq
Service of a notice by personal service shall be deemed to have been given as of the date of such
personal service Notices given by deposit with the United States Postal Service shall be deemed
to have been given two (2) consecutive business days following the deposit of the same in the
custody of said Postal Service Either parry may, from time to trine, by written notice to the
other, designate a different address which shall be substituted for the one above specified
SECTION 7, INDEMNIFICATION. BWS does hereby agree to hold City, and its
elected and appointed officers and officials, employees and other agents free and harmless from
any claim, demand or ,judgment which may anse based upon personal injury or damage to
property to a third party ansing out of the performance of services by BWS hereto
SECTION 8. INSURANCE. Not in derogation of the provisions of Paragraph 7 hereof,
BWS does hereby agree to take out and maintain in full force and effect under the terms of this
Agreement the following insurance coverage
A. Such insurance coverage as is required pursuant to the Workers' Compensation
Laws of the State of California; and
B A liability policy with, coverage of not less than $1,000,000
C Professional Liability (errors and omissions) insurance in an amount of not less
than $1,000,000.00
SECTION 9. GENERAL PROVISIONS.
A BWS shall not assign this Agreement, or any of the rights, duties or obligations
hereunder It is understood and acknowledged by the parties that BWS is uniquely qualified to
perform the services provided for in this Agreement.
B BWS is and shall at all times remain as to the City a wholly independent
contractor BWS shall not at any time or in any manner represent that it or any of its officers,
LA :52056 � I
-4-
045
employees or agents are in any manner employees of the City City acknowledges and agrees
that the City Attorney, Assistant City Attorney and attorneys representing the City will need to
represent to others their capacity and relationship to the City
C In the performance of this Agreement, BWS shall not engage in discrimination in
employment of persons because of the age, race, color, sex, national origin or ancestry or
religion of such persons
D Nothing contained in this Agreement shall be deemed, construed or represented
by the City or BWS to any third person to create the relationship of principal or agent, or of a
partnership, or of a joint venture, or of any other association of any kind or nature between the
City and BWS, including an employer /employee relationship
E This Agreement constitutes the entire agreement of the parties concerning the
subject matter hereof and all pnor agreements or understandings, oral or written, are hereby
merged herein This Agreement shall not be amended in any way except by a writing expressly
purporting to be such an amendment, signed and acknowledged by both of the parties hereto
F The City Attorney shall meet at least quarterly with the City Manager or the City
Council, as requested, to review the performance of this Agreement
G No waiver of any provision of this Agreement shall be deemed, or shall
constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver
constitute a continuing or subsequent waiver of the same provision No waiver shall be binding,
unless executed in writing by the party making the waiver
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their representatives as follows
ATTEST
M
CINDY MORTESEN
CITY CLERK
LA X52056 v
CITY OF EL SEGUNDO, a General Law City
-5-
MIKE GORDON
MAYOR
046
aP
LA #52056 v I
BURKE, WILLIAMS & SORENSEN, LLP
im
Im
JOHN WELSH
MANAGING PARTNER
047
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 19, 2000
AGENDA HEADING- Consent Agenda
Third amendment to existing Contract No 2640 extending the professional services
contract with Cassidy & Associates for a period of twelve (12) months at a cost of
$15,000 per month (fiscal impact = $180,000)
RECOMMENDED COUNCIL ACTION.
Approve extension and authorize Mayor to execute amendment following review by City
Attorney as to form and content
BACKGROUND AND DISCUSSION:
Since November, 1998 the Washington, D.C. firm of Cassidy & Associates has
contracted with this City to provide an on -going government relations program by
establishing and maintaining a presence among key decision makers in the United
States Senate and House of Representatives Their efforts are focused on obtaining
Federal funding assistance for the Douglas Street Gap Closure and Railroad Grade
Separation Project ($3 1 million is pending approval)
ATTACHED SUPPORTING DOCUMENTS.
1 Copy of existing Professional Services Contract No 2640 with previous
Amendment.
2 Proposed Amendment to Contract No 2640.
FISCAL IMPACT.
Operating Budget: $180,000
Amount Requested: $180,000
Account Number: 001 -400- 2901 -6407 (Traffic Mitigation Funds)
Project Phase:
Appropriation Required: Yes
ORIGINATED BY i Date
Andres Santamana. Director of Public Works SEP 12 1400
REVIEWED BY4CZna'ater
Date.
7 Mary Strenn.
PWSEPTEMBER1903 (Mwdxy9111100300PM) il4 8
AMENDMENT "C" TO CONTRACT NO. 2640
CASSIDY & ASSOCIATES
THIS AMENDMENT to the AGREEMENT FOR PROFESSIONAL SERVICES
(Contract No 2640) is made this 191" day of September, 2000, between the CITY OF EL
SEGUNDO, CALIFORNIA ( "CITY") and CASSIDY AND ASSOCIATES (`CONSULTANT") and
WHEREAS, the CITY on November 5, 1998 entered into a Professional Services
Agreement with Cassidy and Associates to perform services as set forth in Exhibit "A ", Scope of
Services of said Agreement,
NOW, THEREFORE, the CITY and CONSULTANT do hereby agree to amend
the AGEEMENT as follows
1. The term of the AGREEMENT is hereby extended to twelve (12)
months to October 2, 2001
2 The CITY agrees to compensate CONSULTANT for services at a
fee structure of $15,000 per month, not to exceed $180,000
With the exception of the above stated amendments, the AGREEMENT shall
remain in full force and effect and be unaffected.by this AMENDMENT "C"
IN WITNESS WHEREOF, this instrument has been duly executed as of the day
and year first above written.
CITY OF EL SEGUNDO CONSULTANT
Cassidy & Associates
Title. Mayor, El Segundo Title:
ATTEST:
Cmdy.Mortesen
City Clerk
(SEAL)
APPROVED AS TO FORM:
ark D He ley
City Attorney
N WMENDMUMCASSIDY.ASSOC AGR (WMG) 1 049
AMENDMENT "A" TO CONTRACT NO. 2640 2 ti 4 0 A •'
CASSIDY & ASSOCIATES
THIS AMENDMENT to the AGREEMENT FOR PROFESSIONAL SERVICES
(Contract No 2640) is made this 5th day of October, 1999, between the CITY OF EL
SEGUNDO, CALIFORNIA ( "CITY ") and CASSIDY AND ASSOCIATES ( "CONSULTANT")
and
WHEREAS the CITY on November 5, 1998 entered into a Professional
Services Agreement with Cassidy and Associates to perform services as set forth in Exhibit
"A ", Scope of Services of said Agreement,
NOW, THEREFORE, the CITY and CONSULTANT do hereby agree to
amend the AGREEMENT as follows
The term of the AGREEMENT is hereby extended for four months to
March 4, 2000
2. The CITY agrees to compensate CONSULTANT for services at a fee
structure of $15,000 per month, not to exceed $60,000
With the exception of the above stated amendments, the AGREEMENT shall
remain in full force and effect and be unaffected by this AMENDMENT "A"
IN WITNESS WHEREOF, this Instrument has been duly executed as of the
day and year first above written.
CITY OF EL EGUNDO CC
` By
Mike Gordon, Mayor
ATTE T.
C dy Mort n, Crq Clerk
APPROVED AS TO FORM:
rk D H ey, City Attoriiey
050
-.b4 U . .
AMENDMENT "B" TO CONTRACT NO. 2640
CASSIDY & ASSOCIATES
THIS AMENDMENT to the AGREEMENT FOR PROFESSIONAL SERVICES
(Contract No 2640) is made this 8th day of March, 2000, between the CITY OF EL
SEGUNDO, CALIFORNIA ( "CITY ") and CASSIDY AND ASSOCIATES ( "CONSULTANT")
and
WHEREAS the CITY on November 5, 1998 entered into a Professional
Services Agreement with Cassidy and Associates to perform services as set forth in Exhibit
"A ", Scope of Services of said Agreement,
NOW, THEREFORE, the CITY and CONSULTANT do hereby agree to
amend the AGREEMENT as follows.
The term of the AGREEMENT is hereby extended for seven months
to October 4, 2000
2. The CITY agrees to compensate CONSULTANT for services at a fee
structure of $15,000 per month, not to exceed $105,000.
With the exception of the above stated amendments, the AGREEMENT shall
remain in full force and effect and be unaffected by this AMENDMENT "B ".
IN WITNESS WHEREOF, this Instrument has been duly executed as of the
day and year first above written
CITY OF EL SEGUNDO
ik'�—
Mike Gordon, Mayor
ATTEST.
indy Mo en, ty Clerk
AP4DH D AS TO FORM:
a ey, At torney
G 5 1
AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this 6th day of October, 1998, between
the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and
CASSIDY & ASSOCIATES, hereinafter referred to as "Consultant" In consideration of the
mutual covenants and conditions set forth herein, the parties agree as follows
1 SCOPE OF SERVICES. Consultant agrees to perform the services set forth
in its letter of September 28, 1998 to City, attached hereto as Exhibit "A" "SCOPE OF
SERVICES" and made a part hereof. However, it is understood by City and Consultant
that Consultant's work under this Agreement shall only relate to the Douglas Street
Extension Project. Consultant represents and warrants that it has the qualifications,
experience to properly perform said services in a thorough, competent and professional
manner and shall, at all times during the term of this Agreement, have in full force and
effect, all licenses required of it by law. Consultants shall begin its services under this
Agreement upon mutual execution by City and Consultant of this Agreement. Consultant
shall complete each of the services set forth in Exhibit A to the City's satisfaction. Further,
Consultant shall complete the services set forth in Exhibit A strictly according to the
schedule provided therein.
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2 STATUS OF CONSULTANT Consultant is and shall at all times remain as
to the City a wholly independent contractor. The personnel performing the services under
this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive
direction and control Neither City nor any of its officers, employees or agents shall have
control over the conduct of Consultant or any of Consultant's officers, employees or
agents, except as set forth in this Agreement Consultant shall not at any time or in any
manner represent that it or any of its officers, employees or agents are in any manner
officers, employees or agents of the City. Consultant shall not incur or have the power to
incur any debt, obligation or liability whatever against City, or bind City in any manner.
3. CONSULTANTS KNOWLEDGE OF APPLICABLE LAWS. Consultant shall
keep itself informed of applicable local, state and federal laws and regulations which may
affect those employed by it or in any way affect the performance of its services pursuant
to this Agreement. Consultant shall observe and comply with all such laws and regulations
affecting its employees. City and its officers and employees, shall not be liable at law or
in equity as a result of any failure of Consultant to comply with this section.
4 PERSONNEL Consultant shall make every reasonable effort to maintain the
stability and continuity of Consultant's staff assigned to perform the services hereunder and
shall obtain the approval of the City Manager of all proposed staff members performing
services under this Agreement prior to any such performance.
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5 COMPENSATION AND METHOD OF PAYMENT. Compensation to the
Consultant shall be as follows Consultant shall provide services for the period of one (1)
year, commencing upon mutual execution of this Agreement in consideration of payment
of fifteen thousand dollars ($15,000) per month for total compensation of one hundred and
eighty thousand dollars ($180,000), including expenses It is understood by City and
Consultant that City's monthly payment of fifteen thousand dollars ($15,000) and total
payment in the amount of one hundred and eighty thousand dollars ($180,000) shall
include the City's entire obligation for reimbursement for all out -of- pocket expenses
incurred by Consultant. In the event that the total amount of compensation for services --
rendered and expenses incurred by the Consultant exceeds one hundred and eighty
thousand dollars ($180,000), Consultant shall formally request authorization of the City
Council for additional funding under this Agreement. It is the intent of City and Consultant
that Consultant's total invoices for any one (1) month shall not exceed fifteen thousand
dollars ($15,000). To the extent that Consultant forecasts that future monthly invoice(s)
shall exceed fifteen thousand dollars ($15,000), Consultant shall seek pre - approval in
writing from the City Council to exceed fifteen thousand dollars ($15,000) in a particular
month Such request shall be made in writing at least thirty (30) days prior to the month
in which the fifteen thousand dollars ($15,000) per month limit is requested to be
exceeded. Payments shall be made within thirty (30) days after receipt of each invoice as
to all non - disputed fees. If the City disputes any of consultant's fees it shall give written
notice to Consultant in thirty (30) days of receipt of a invoice of any disputed fees set forth
on the invoice
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6 ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be
compensated for any services rendered in connection with its performance of this
Agreement which are in addition to the Douglas Street Extension, unless such additional
services are authorized in advance and in writing by the City Manager Consultant shall
be compensated for any additional services in the amounts and in the manner as agreed
to by City Manager and Consultant at the time City's written authorization is given to
Consultant for the performance of said services
7 ASSIGNMENT. All services required hereunder shall be performed by
Consultant, its employees or personnel under direct contract with Consultant Consultant
shall not assign to any subcontractor the performance of this Agreement, nor any part
thereof, nor any monies due hereunder, without the prior written consent of City Manager.
8 FACILITIES AND RECORDS. City agrees to provide: suitably equipped and
fumished office space, public counter, telephone, and use of copying equipment and
necessary office supplies for Consultant's on -site staff, if any
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Consultant shall maintain complete and accurate records with respect to costs,
expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services All such
records shall be maintained in accordance with generally accepted accounting principles
and shall be clearly identified and readily accessible Consultant shall provide free access
to the representatives of City or its designees at reasonable times to such books and
records, shall give City the right to examine and audit said books and records, shall permit
City to make transcripts therefrom as necessary, and shall allow inspection of all work,
data, documents, proceedings and activities related to this Agreement. Such records,
together with supporting documents, shall be maintained for a period of three (3) years
after receipt of final payment
9 TERMINATION OF AGREEM NT. This Agreement may be terminated with
or without cause by either party upon 30 days written notice. In the event of such
termination, Consultant shall be compensated for non-disputed fees under the terms of this
Agreement up to the date of termination.
10. COOPERATION BY CITY. All public information, data, reports, records, and
maps as are existing and available to City as public records, and which are necessary for
carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant
in every reasonable way to facilitate, without undue delay, the work to be performed under
this Agreement.
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11 OWNERSHIP OF DOCUMENTS In the event of termination, suspension or
abandonment of, this Agreement, all original maps, models, designs, drawings,
photographs, studies, surveys, reports, data, notes, computer files, files and other
documents prepared in the course of providing the services to be performed pursuant to
this Agreement shall, become the sole property of City With respect to computer files,
Consultant shall make available to the City, upon reasonable written request by the City,
the necessary computer software and hardware for purposes of accessing, compiling,
transferring and printing computer files.
12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST
(a) Consultant, its officers, employees, agents or subcontractors, shall not
without written authorization from the City Manager or unless requested by the City
Attorney, voluntarily provide declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement or relating to any project or property located within the City. Response to a
subpoena or court order shall not be considered "voluntary" provided Consultant gives City
notice of such court order or subpoena
If Consultant or any of its officers, employees, consultants or subcontractors does
voluntarily provide information in violation of this Agreement, City has the right to reim-
bursement and indemnity from Consultant for any damages caused by Consultant's
conduct, including the City's attorney's fees.
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Consultant shall promptly notify City should Consultant, its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and
the work performed thereunder or with respect to any project or property located within the
City City retains the right, but has no obligation, to represent Consultant and /or be present
at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with
City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, City's right to review any such response does not imply
or mean the right by City to control, direct, or rewrite said response.
(b) Consultant covenants that nerther they nor any officer or principal of their firm
has any interest ►n, or shall they acquire any interest, directly or indirectly which will conflict
in any manner or degree with the performance of their services hereunder. Consultant
further covenants that in the performance of this Agreement, no person having such
interest shall be employed by them as an officer, employee, agent, or subcontractor without
the express written consent of the City Manager.
13. DEFAULT. In the event that Consultant is in default of any provision of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for
any work performed after the date of default and can terminate this Agreement immediately
by written notice to the Consultant.
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14 INDEMNIFICATION.
(a) Consultant represents it is skilled in the professional calling necessary to
perform the services and duties agreed to hereunder by Consultant, and City relies upon
the skills and knowledge of Consultant Consultant shall perform such services and duties
consistent with the standards generally recognized as being employed by professionals
performing similar services.
(b) Consultant is an independent contractor and shall have no authority to bind
City nor to create or incur any obligation on behalf of or liability against City, whether by
contract or otherwise, unless such authority is expressly conferred under this agreement
or is otherwise expressly conferred in writing by City. City, its elected and appointed
officials, officers, agents, employees and volunteers (individually and collectively,
"Indemnitees ") shall have no liability to Consultant or to any other person for, and
Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and
against, any and all liabilities, claims, actions, causes of action, proceedings, suits,
damages, judgments, liens, levies, costs and expenses of whatever nature, including
reasonable attorneys' fees and disbursements (collectively "Claims "), which the
Indemndees may suffer or incur or to which the Indemnitees may become subject by
reason of or ansing out of any injury to or death of any person(s), damage to property, loss
of use of property, occurring as a result of the negligent or willful acts or omissions of
Consultant, its agents, officers, directors or employees, in performing any of the services
under this agreement.
WAGREEMNTAST -8- 2640
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If any action or proceeding is brought against the indemnitees by reason of any of
the matters against which Consultant has agreed to indemnify the Indemnrtees as above
provided, Consultant, upon notice from the CITY, shall defend the Indemnrtees at
Consultant's expense by counsel acceptable to the City The Indemnrtees need not have
first paid any of the matters as to which the indemndees are entitled to Indemnity in order
to be so indemnified The insurance required to be maintained by Consultant under
paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the
limits of such insurance shall not limit the liability of Consultant hereunder The provisions
of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement
It is understood that CASSIDY cannot undertake to verify all facts supplied to it by
THE CITY or related entities or all factual matters included in materials prepared or used
by us and approved by THE CITY or related entities THE CITY agrees to indemnify and
hold harmless CASSIDY from and against any and all losses, claims, damages, legal fees,
expenses, or li
15 INSURANCE.
A Insurance Reouirements Consultant shall provide and maintain insurance
acceptable to the City Attorney in full force and effect throughout the term of this
Agreement, against claims for injuries to persons or damages to property which may anse
from or in connection with the performance of the work hereunder by Consultant, its
agents, representatives or employees. Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A:VII. Consultant shall provide the following
scope and limits of insurance.
(1) Minimum Scope of Insurance Coverage shall be at least as broad as
(a) Insurance Services Office form Commercial General Liability
coverage (Occurrence Form CG 0001).
(b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or
equivalent forms subject to the written approval of the City.
(c) Workers' Compensation insurance as required by the Labor Code of
State of California and Employer's Liability insurance and covering all persons
providing services on behalf of the Consultant and all risks to such persons under
this Agreement
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(2) Minimum Limits of Insurance Consultant shall maintain limits of insurance
no less than.
(a) General Liability $1,000,000 per occurrence for bodily injury,
personal injury and property damage If Commercial General Liability insurance or
other form with a general aggregate limit is used, either the general aggregate limit
shall apply separately to the activities related to this Agreement or the general
aggregate limit shall be twice the required occurrence limit.
(b) Automobile Liability: $1,000,000 per accident for bodily injury and
property damage.
(c) Workers' Compensation and Employers Liability. Workers'
Compensation as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
B Other Provisions. Insurance policies required by this Agreement shall
contain the following provisions:
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(1) All Policies Each insurance policy required by this paragraph 15 shall
be endorsed and state the coverage shall not be suspended, voided, canceled by
the insurer or either party to this Agreement, reduced in coverage or in limits except
after 30 days' prior wntten notice by Certified mail, return receipt requested, has
been given to the City
(2) General Liability and Automobile Liability Coverages
(a) City, its officers, officials, and employees and volunteers are to be
covered as additional insureds as respects: liability ansmg out of activities
Consultant performs, products and completed operations of Consultant; premises
owned, occupied or used by Consultant, or automobiles owned, leased or hired or
borrowed by Consultant. The coverage shall contain no special limitations on the
scope of protection afforded to City, its officers, officials, or employees.
(b) Consultant's insurance coverage shall be primary insurance as
respect to City, its officers, officials, employees and volunteers. Any insurance or
self insurance maintained by City, its officers, officials, employees or volunteers
shall apply in excess of, and not contribute with, Consultant's insurance.
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(c) Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurers liability.
(d) Any failure to comply with the reporting or other provisions of the
policies including breaches of warranties shall not affect coverage provided to the
City, its officers, officials, employees or volunteers
(3) Workers' Compensation and Employer's Liability Coveraae. Unless the City
Manager otherwise agrees in writing, the insurer shall agree to waive all rights of
subrogation against City, its officers, officials, employees and agents for losses ansing from
work performed by Consultant for City.
C Other Requirements. Consultant agrees to deposit with City, at or before the
effective date of this contract, certificates of insurance necessary to satisfy City that the
insurance provisions of this contract have been complied with. The City Attorney may
require that Consultant fumish City with copies of original endorsements et%cting coverage
required by this Section. The certificates and endorsements are to be signed by a person
authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect
complete, certified copies of all required insurance policies, at any time.
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(1) Consultant shall fumish certificates and endorsements from each
subcontractor identical to those Consultant provides
(2) Any deductibles or self - insured retentions must be declared to and
approved by City At the option of the City, either the insurer shall reduce or
eliminate such deductibles or self - insured retentions as respects the City, its
officers, officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration,
defense expenses and claims.
(3) The procuring of such required policy or policies of insurance shall not
be construed to limit Consultants liability hereunder nor to fulfill the indemnification
provisions and requirements of this Agreement
16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and
exclusive expression of the Agreement between the parties hereto and supersedes any
and all other agreements, either oral or in writing, between the parties with respect to the
subject matter herein. Each party to this Agreement acknowledges that no representations
by any party which are not embodied herein and that no other agreement, statement, or
promise not contained in this Agreement shall be valid and binding.
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17 GOVERNING LAW. The City and Consultant understand and agree that the
laws of the State of California shall govern the rights, obligations, duties and liabilities of
the parties to this Agreement and also govern the interpretation of this Agreement. Any
litigation concerning this Agreement shall take place in the Los Angeles County Superior
Court
18 ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications
of and capability of the persons and entities who will fulfill the duties and obligations
imposed upon Consultant by this Agreement. In recognition of that interest, neither any
complete nor partial assignment of this Agreement may be made by Consultant nor
changed, substituted for, deleted, or added to without the pnor written consent of City Any
attempted assignment or substitution shall be ineffective, null, and void, and constitute a
matenal breach of this Agreement entitling City to any and all remedies at law or in equity,
including summary termination of this Agreement.
19 MODIFICATION OF AGREEMENT. The terms of this Agreement can only
be modified in writing approved by the City Council and the Consultant. The parties agree
that this requirement for written modifications cannot be waived and any attempted waiver
shall be void.
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20 AUTHORITY TO EXECUTE. The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he /shelthey has /have the
authority to execute this Agreement on behalf of his /her/their corporation and warrants and
represents that he /she/they has /have the authority to bind Consultant to the performance
of its obligations hereunder
21. NOTICE . Notices shall be given pursuant to this Agreement by personal
service on the party to be noted, or by written notice upon such party deposited in the
custody of the United States Postal Service addressed as follows:
Cjtv-
Attention: Ed Schroder
Public Works Department
City of El Segundo
350 Main Street
El Segundo, California 90245
Telephone (310) 322 -4670, extension 230
Facsimile (310) 322 -4167
Consultant.
Cassidy & Associates
Attention: James P. Fabiani
700 Thirteenth Street, NW, Suite 400
Washington, D.C. 20005 -5917
Telephone: (202) 347 -0773
Facsimile: (202) 347 -0785
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The notices shall be deemed to have been given as of the date of personal
service, or three (3) days after the date of deposit of the same in the custody of the United
States Postal Service
20 SEVERABILITY. The invalidity in whole or in part of any provision of this
Agreement shall not void or affect the validity of the other provisions of this Agreement
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF EL SEGUNDO CONSULTANT:
Cassidy & Associat
By By A �
Title Mike Gordon, Mayor P. abiani
President & CEO
ATT 5T.
C dy Mort rfiedy , Cit Jerk
O FORM:
Mark D. Hensley, City mey
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%,-, z3CO1161T .aW,a
CASSIDY&ASSOCIATES
JAMES F FABiANI
VKe Outman
Pmsdenr b. CEO
Honorable Michael Gordon
Mayor
city of El Segundo
350 Mann Street
El Segundo, CA 90245
Mr. John Garnet
Councilman
y City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Sirs
September 2g, 1996
I appreciate you and your colleagues takmg the time to meet with Al Gordon,
valene Osbome and myself to discuss ways in which Cassidy & Associates can work
with the City of EI Segundo to establish successful partnerships with the federal
government We enjoyed our discussion and look forward to the opportunity of working
with you to pursue a number of the City's short- and long -torn infrastructure and
cconortuc development goals.
With this leua I would like to provide information about the manner in which
Cassidy & Associates would propose to work with the City of El Segundo- As we
discussed, it is unportant to begin woddag ASAP in order to best position ourselves with
the legislative and appropreations agenda for the 1066 Congress as well as to initiate
efforts anih the Executive Branch and federal agencies regarding the President's FY 2000
budget
� CASSIDY & ASSOCIATES— A TEAM APPROACH
Cassidy & Associates optxata using a tcatti approach that has been refined ova
the past twenty -four years. The City of El Segundo will be assigned a "tort twin" of
four to five individuals who will develop and implement a goveaarruent affairs program
on its behalf. This team will stave as the primary daily point of contact for the staff of
the City of El Segundo and will help to provide a unified voice to Capitol Hill and
various executive agesuwes.
AD InDiftw Ow"i Cewiv
700 TMATEWTH STREET. NW. SUITE 400
WASM0I0N. DC 20005 -5917
Tekplwoe 20VM7-0713 Fax:202M? -MO5
2 6 L 0
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September 28,1998
Page Two
They will not, however, be the only individuals working on behalf of El
Segundo's interests. The full knowledge, expertise and working relationships of the Baum
firm will be utilized an behalf of the City. individuals will be brought onto the core team
when that political experience or policy expertise wiH have the roost impact. Examples
of potential Cots team membm include:
1
■ GAeost J. RoZA - Mr. Raze has nineteen years of experience in the Executive
and legislative Brancba of government, including nearly ten yeas with the
Commnttee on Public Works and Transportation of the U.S. House of
ReprexenMve. Pnor to his work on Capitol Hill. Mr. Ron spent lea years to
the headquarters of the U.S. Army Corps of Engmxrs, serving the last five
years as Assistant Counsel for Legislation
IN DAXML J. MCNAMARA — Prior to joining Cautsidy & Assooianx in 1969, Mr.
McNamara spent fourteen yeas in the United Sinus Senate, moo recently as
a key policy adviser and Legnlshve Duccl r to U.S. Senator Dave
Durenberger (R -MN). Mr. McNamssa served as the Scam ols staff person on
the Senate Committee on Envua=cm and Public Works, where he
speraahzad in transportation and whastnaatae issuex.
■ JoaN S. DoYLr, JtL — Mr. Doyle served for more than SSeem yeas in senior
staff positions in the U.S. House of Repsscmstives, inchuUg Chief of Suff
to the Committee on Public Works and Transportation; Chief Counsel to the
Conuitanse an Science, Space and Techoolog , and Muaartty Counsel for
Water to the Commune on Public Works and Traasporuation. Mr. Doyle also
y served as principal Deputy Assistant Saaetary of the Army (Civr7 Works) and
as Acting Secretary of the Army (Cavil Works) during the Reagan and Bash
admrnrstrauons.
■ M"TY Russo — Mr. Russo represented the Chiago-basod Third District in
the House of Represeattanvan for e:aghtm yeas, dastmguubft himself by his
anvolvennent an public policy issues such as cumv, tax policy, Federal
budgets, health care. environmental policy and trade. Mr. Rum served on the
House Commtzcce Committee and was on the Subconinuu tee an Oversight
and Investigations, Energy, TelmommumCations, and Ttaaaponstion. During
his cengramonal tenure, Mr. Rosso also saved on the House Ways do Means
Commutoe, the House Budge Commrmes, on the House Judiciary Communes
and was the Deputy Damoeranc Whip of the U.S. House ofRepreseatatrva.
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September 28, 1991
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`-' ■ Dart TAT&, ]A — prior to jointing Cassidy dt Associates earlier this year, 14r. Tate
saved as a Special Assistant to the President of the United States for Legtslanve
Afiarrs. Prior to has work at the White House, Mr. Tate was the Deputy Assmaat
Secretary for House Liaison at the U.S. Department of Energy and a former
Legislative Director for U.S. Representative WJ. 'Billy" Tauan (D -LA).
■ W. Cmtts WIMR L MOM - Mr. Lamoad served as Legislative Cotttspondent
for U.S. Senator Fled Tbompson (R -IM 5om December 1994 through 1997
where he researched and tracked legislation on health care, the envroamen4 the
Federal budget, uaxes, banking, labor and education. Daring his tenure he
developed strong and effective ties w the Semare Republiesn delegation.
Cassidy & Associates believes that for client; to be successful and achieve their
ob)muves relative to the federal government, they must have a basic government
rclanons program that establishes and maintains m ongoing edfoet and presemce atttamg
key derision- makers in the U.S. SDVCMmemL These decision - malts:: include McMbers
of both Houses of the Coupes and their staffs, and employees of a manber of key
y federa) agencies.
To accomphsb tins, we begin working with our clients by folly assessing their
pnontics aad appottunittes through a needs assessment or "Resource Inventory" process.
While that process continues to evolve over the course of a relationship, we focus our
activity within the fast 30 days in order to make a series of rec one about
specific initiatives we would pursue and the level of federal support that should be
targeud for develop==L This is followed the effective implementation of a well- design
govcr=cnt relations plan. The key elements of this plan include:
1. NEEDSASSESSMENT/RuouPzELYVEmRY
We will conduct a series of interviews on site to determine the needs and gook of
the City, mcludmg the details and nuances of the priority projects.
2. • MFSSAGr DEvEL0?MrA''T
Following the Resource inventory, are will wont to develop a cleat and concise
se► of messages on the Citys priority initiatives. These messages will be used to
promote the inittativcs in Congress and within the Adrntnist anon
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Saptemba 28, 1998
Page Four
3. STRATEGY DEVELOPM IXT
We will develop a comprehensive strategy for pursuing the OWS short- and long-
term goals. Key strategnc activities include_
Defining the inmauve(s):
• Identifying multiple and redtmdant, as well as diverse potential sources of
fa duigo"Mcrship within the federal government;
• providing the appropnate justification for the mtuative's request for
finding: and
• ldeatifymg and working with the key members of Congress who will be
instrumental in the consideration and ultimate passage of the spccnfic
legislative vchicle(s).
y 4. LEGisLATIVEAcTIv1T=
Key initial activities we will undertake on behalf of the City include:
• Writing Case Statement documcots that describe in greater detail the
Clements of the tn►tuuive(s) as well as a justification for finding:
• Designing the legislative strategies that would position our clients to
attract federal dollars for the partnership, and
• Working with the City through both the legislative process and the grant
approval and release process with the Federal agencies.
s. MATERIALS DEV LLOPMENT
In addition to the "Case Statement," we will work with the City to prepare other
materials that can augment our efforts on Capitol Hill (i e.. fact sheets, white
papers, thud -party testimonials, letters, and draft bill language).
fi Co1GRnwoNAL CoALmoN BMLDv4G
We will work to identify key Members of Congreac to act as "champions" for the
City's priority initiatives. We will also work to build a ncrw ark of support for the
uuuauvcs both within the California Delegation (including the individual who
will replace retiring Representative Jane Harman) as well as the Congress at large.
I. THTRD -PARTY ALLY DEVELOPNRNr
We will work with the City to build a coalition of thud -parry all= from among
key state and local constituencies, for example. the local busman" cominuntty
(e.g., Mattel, Xerox, Unocal, Hughes and CSC).
26 40
G7?
September 28,19"
Page Five
Finalhy, an important element of nay successful governmental relations strategy is
the active involvement of the chain to the process. To ensure the greaten degree of
parbupabon by Ilia client as well as the greatest dW= of support fmin Members of
Congress, we conduct twice yearly visits to Capitol Bill. At this time a small Stoup of
representatives from the client and its ban of supporters come to Capitol Hill to present
char uutiative(s) and to interact personally with their swpportess.
score OF WORK
Though I do not with to pMudge our Rasomse Inventory, our discussion led us to
believe that the City's prionty ioitisuve and tbereforc the focus of our legislative efforts
is the Douglas Steed Extension. We believe that these are several opportunities for the
City to pursue federal partnerships for this initiative.
a • a a 4-tr
It is clear that the completion of the Douglas Sueet cacsision is a top priority.
The City of El Segundo is undergoing aggressive anomie deveiopown east of
Sepulveda Boulevard and north of Rosecrans Avenue- This commeneial development• as
well as conversion of defense mduanes to eavAian employment is ptojeetod to Cmitinuo
The result will be increased vehicular and pedett m traffic cads. The extension of
Douglas Stmt provides critical access to El Segundo's employment center and wi71 be
key to the continued a coonmie dcvclopmcat of the City. In fact. without the tnnmsion,
continued economic growth would become virtually impossible.
As a result, Cassidy & Associates proposes to work with the City to am= federsi
fiords for the extension of Douglas Street in fiscal year 2000. Potential legislative
velucles include-
• FY 2000 Department of Traospartabmn Appropriations
• FY 2000 Depa tmcat of Defense Appropiiatiems; Hate Realigstment and Closure
• FY 200o Depan= mt of Housing and ihbm Development Approprianots;
Economic Development hutunve
• F YY 2000 �Decp intent of Commerce Appn�ispoat; Economic Development
• TEA -21 Technical Corrections Authorization
G 73
- 2640....
September 28,1998
Pap Srr
• Y m+
HISTDRY AIND BACKGROUND
yThe Cassidy Companies, lac. is an employ= owned network of public affairs
fums providing government relations, public relations, public opinion research and
coosuauocy development services. Now in our 20 year of operation, the firm employs
approximately 200 individuals, utcludmg ours 70 goverameat relations professionals to
assist our cheats is obtaining their WVsWave and regulatory goals. At the core of the
Cassidy Companies is Cassidy & Associates. Cassidy & Associates provides a full range
of strategic and tactual counseling. issues monitoring and legislative services on behalf
of our clients.
Our approach is dif %root than most other 6ovemm st affairs fume and this
distinction makes as well suited to provide services to the City of El Segundo. We have
made it our business to bring a stramgw approach, infaamed by substantive expertise, to
the pohncal market Accordingly, on behalf of our clients, we often play a leadership
Wit in developing pm=uve approaches for achieving broad public policy objectives.
Cassidy & Associates' successes on behalf of its clients flow dis=dy fisom a
unique combination of political awareness, eommtm cations expertise, legislative acumen
and an understanding of the nature and function of the federal government- It will be our
objective to work with the City of El Segundo to enter into funding parwaships with the
federal government and to create for the City a strong and consistent voice in
Washington
CONSIDERATION
. Our fees arc based on the scope of the eagagement and the compl=ity of the
assigaments The fees and time period established are based upon our assessment of the
amount of tune ad resources it will take to develop and executer projects on your behalf.
1 have reviewed the City's sample agreement for professional services, not
including the mfcrc=cd exhrbiu, and do not anticipate any problems to our ability to
proceed
Again, I appreciate having the opportunity to ham about the specific needs of the
City of El Segundo. I believe we can play a significant role in the City's government
relations efforts and are eaga to begin work at your issues. If you have any concerns or
questions, please feel free to contact are at 202rl37 -037.
t1, 7
2640.•••
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Authorize staff to continue to purchase medical supplies from single source vendor, PMX
Medical Fiscal Impact: Not to exceed $25,000 annually.
RECOMMENDED COUNCIL ACTION:
Authorize staff to piggyback on the Fremont Pricing Contract Bid #97 -OB5 through
September 30, 2001
BACKGROUND AND DISCUSSION-
On January 1, 1998, the El Segundo Fire Department began the process of procuring and
storing its own medical supplies as mandated by the County of Los Angeles, Department of
Health Services, Emergency Medical Services Agency. In 1997, 1998,1999, and 2000, the El
Segundo Fire Department researched vendors for procurement of medical supplies at a
reasonable cost and timely delivery. PMX Medical was the vendor selected and is the vendor
currently providing medical supplies to the City of El Segundo Fire Department Medical
supplies have been delivered within 5 days of the order being placed and a 3% discount is
applicable on invoices paid within 30 days. The Fire Department has been very satisfied with
the service and prices of this vendor and recommends that we continue to procure our medical
supplies from PMX Medical. We request authorization to continue purchasing from PMX
Medical from October 1, 2000 through September 30, 2001.
ATTACHED SUPPORTING DOCUMENTS:
1 Fremont Contract Bid # 97 -085 (Purchase Order A00 -241)
FISCAL IMPACT:
Operating Budget: Yes
Amount Requested: $25,000
Account Number: 001 -400- 3203 -5204
Project Phase:
Appropriation Required: No
ORIGINATED: /1 DATE:
Craiq S. Pedeqo, Fire-Chief -'
310 V
075
08/29/2000 09:18 18582740906 VICKY MILLER PAGE 02
10:24P PMX MEDICAL
MjW City
of Fremont
PC)
+GOo
on>,
Fremonr
���
Cah;ornL194557 REVISED
PIIONF
SI0)494 -47GJ
FAX
15.0; 494.4';6
n
PROP41M
731 MARKETPLACE STE 293
\ R&MON CA 94583
9215-665-1309
P.02
PURCHASE ORDER
NO
SHIP TO
QTY OF FREMONT
FIRE DEPARTMENT
FIRE STATION 04
1000 PINE ST
FREMONT CA 94539
AOU -241
(PAGE I OF 2;
DJSINESS LIOENSE & EX- IFkrL0N
= E C„'S i ON NJMBER 8L)NJMBEB INSURANCE EUPIW ON DATiB RG"IREDDEL'YERY DOTE
711199 9737 97 -DRI; SA.DAYS AJU�— —
VENC:iR NC VENOOR PHONE FAX TERM6
IUNITI
ANNUAL PURCHASE 0FXW EFFECTIVE
JULY 1, 2000 UNT1 JUNE 30, 2001 FOR
MEDICAL SUPPLIES AS REQUIRED BY THE
FREMONT FIRE DEPARTMENT, IN
ACCORDANCE WrM THE PRICES, TERMS
AND CONDITIONS OF BID 097 -095
SUBMITTED MAY 22, 1997, AND AS PER
PRICE CHANGE REQUEST DATED NNE 12,
2000 AND AS AUTHORUM BY THE FIRE'
CHIEF OR FIIS DESIONATED !
REPRESENTATIVE
I
I ORDEPS WILL BE PLACID AS NEEDED f
THROUGFIOUT THE CONTRACT PERIOD.
PAYMENT WILL BE MADE AS;
�K9WHANDISE AND INVOICES ARE
I RECENED IN GOOD ORDER SHIPPING j
CHARGES FOR RETURN OF DAMAGED OR
INCORRECT ITEMS SHALL HE THE
RESPONSIBIIITY OF THE VENDOR.
SUBSTITUTIONS ARE NOT ACCEPTABLE
WITHOUT SPECIFIC PRIOR APPROVAL OF
DEPARTMENT MEDICAL COORDINATOR
CONTRACT PERIOD SHALL NOT
EXCEED JUNE 30,1001
MAIL FAX
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
INVOICES AND SHIPPING DOCUMENTS
- c'EVC_ASE FOR TERMS AND CONDITIONS
0012223 5190
Two elonetarea required I• amount evicewe SS ooc
VEI,ina14 cop ✓ U 7 f
a
a
08/29/2000 09 18 18582740906
-16 -00 20:24P PMX MEDICAL
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City of Fremont
PO tint
°remonl Cah(o�ni.1945+'
Lalif
a�.
PHUnC 51��:.94 -476C
i�
TAX 5'0)494 -4 -5n
PROMEDIX INC
231 MARKEMACE STE 293
SAN RAMON CA 94583
BEOJiWT-ON NOMBER 1119 NUMBER
$9322_3 0711R„Tj_
VENDOR NC
"MN _ 5710
1VANT7,Y JNrt! DEWS
VICKY MILLER PAGE 03
925 -855 -1309 P.03
PRICE INCREASES MAY BE CONSIDERED
UPON 30 DAYS WRITTEN NOTICE WITH
VERIFICATION OF MANUFA=JR0vS
INCREASE
CONTRACT MAY BE CANCEIS.ED BY
MIM PARTY WITH N THIRTY (30) DAYS
WRITTEN NOTICE
CITY CONTACT' TOM MULVUEU
510.791 -4302
REPIACES P O P99 -257
RECEIVING FIRE DEPARTMENT
CC TOM ML'LVlHII1„ STATION M4
MA'L -'r1 FAX r]
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
VOICES AND SNIPPING DOCUMENTS
SE-66FRSE FOR TERMB AND CONDITIONS
PURCHASE ORDER
NO
SHIP TO
CM OF FREMONT
FIRS DEPARTMENT
FIRE STATION 04
1000 PINE ST
FREMONT CA 94539
VARIOUS
A00 -141
(PAGE 2 OF 2)
BUSdvESS .ICCNSE a EYFIRATON
RECJI4E[ OEOVERY DA'e
unuT
DJ ING AUEN7
FNA IAL 0 DIAE�ER
Two signatures requlretl A an10Jnt 8xCBa08 $5 000
In- t.. -H;ti GOP„
08/29/2000 09:18 18582740906 VICKV MILLER PAGE 04
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION.
Amendment to Contract Fees with MRH Structural Engineers for providing plan
review services total cost not to exceed $ 135,000 for fiscal year 2000 - 2001
RECOMMENDED COUNCIL ACTION*
Approve Amendment to Contract Fees The services performed by MRH are
acceptable and recommend continuing the use of their services for one year
BACKGROUND & DISCUSSION
MRH Structural Engineers currently collects a portion of the plan review fee the
city collects for each project they review. This will amend their existing and
current contract and reduce the overall fees MRH Structural Engineers charges
to the city A savings of 40% in fees charged to the city is expected
ATTACHED SUPPORTING DOCUMENTS.
Amendment No 1 to contract 2625
Operating Budget $266,150
Amount Requested $135,000
Account Number; 001 -400- 3301 -6214
Project Phase: N/A
Appropriation required, N/A
ORIGINATED- DATE: September 7, 2000
Se more r�u JIB
Building Safety Manager
4am;s Hansen
(Community, Economic and
Development Services Director
REVIEWED BY. DATE:
.9112-100
9 Mary renn, City Manager
085
AMENDMENT NO.1 TO CONTRACT NO. 2625
AGREEMENT FOR PROFESSIONAL SERVICES — MRN INC.
This AMENDMENT NO 1 to the AGREEMENT FOR PROFESSIONAL SERVICES (Contract
No 2625) is hereby entered into this 19'" day of September, 2000, by and between the City of
El Segundo ( "City ") and MRH Structural Engineers ( "Consultant ")
WHEREAS, on August 18, 1998 the City and Consultant entered into an Agreement for
Professional Services ( "Agreement')
NOW THEREFORE the City and Consultant do hereby agree to amend the Agreement, as
follows
FEES
Valuated Reviews For permit applications where fees are based on protect valuation,
Consultant shall provide the above service based upon a percentage of the total of the standard
plan check fees charged by the City for each application reviewed, and any final adjustments
due to revised valuations Standard fees are the basic City fees prior to any discounts given to
the applicants Consultant fees shall be per the following fee schedule,
Project Valuation Consultant % of City fee
up to $500,000. 40%
$500,001 to $1,000,000 32%
$1,000,001 to $2,000,000 . . 30%
$2,000,001 to $3,000,000 . 29%
$3,000,001 to $4,000,000 . . 28%
$4,000,001 to $5,000,000 27%
$5,000,001 to $6,000,000 .. ... 26%
$6,000,001 to $7,000,000 .. . 25°%
$7,000,001 to $8,000,000 24%
$8,000,001 to $9,000,000 .. .... .. 23%
$9,000,001 to $10,000,000 . .. . . 22%
Over $10,000,000 20%
6? 6
Quantity Count Reviews- For permit applications where fees are based on project item
quantities (mechanical, electrical, plumbing, and grading), Consultant shall provide the above
service based upon 50 percent of the total of the standard plan check fees charged by the City
for each application reviewed, and any revised final quantity adjustments Standard fees are the
basic City fees prior to any discounts given to the applicants
Hourly Reviews For permit applications and follow -on deferred item or field change submittals
where fees are not based on project valuation, Consultant shall provide the above services for
an hourly rate of $60 00 per hour
Accelerated Fees For all reviews requested to be accelerated Consultant shall provide the
above service based upon 50 percent of the total of the accelerated plan check fees charged by
the City, for Consultant hours only, prior to any discounts given to the applicants
All terms and provisions of the Agreement which are not inconsistent or in conflict with
this Amendment No 1 shall remain in full force and effect and neither party waives any
rights it may have ansing out of past performance, or lack thereof, of the other party
IN WITNESS WHEREOF, this Amendment No 1 has been duly executed by the parties hereto
in El Segundo, California
CITY
CITY OF EL SEGUNDO
By
Mike Gordon, Mayor
Date-
ATTESTED
Cindy Mortesen, City Clerk
APPROVED AS TO FORM
rk ens , City Attom*-
CONTRACTOR.
MRH Structural Engineers
By tea
Title PTt,tilci ���
Date- g / 3 I / CDC)
11 R
EL SEGUNDO CITY COUNCIL MEETING DATE' September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda
AGENDA DESCRIPTION:
Approval of Service Agreement with the City of Redondo Beach /South Bay Youth
Project, to provide counseling services to El Segundo youth and families
between September 7, 2000 and June 30, 2001 at a cost of $27,498
RECOMMENDED COUNCIL ACTION-
Approve Service Agreement and authorize the Mayor to sign service agreement
with the City of Redondo Beach /South Bay Youth Project
BACKGROUND & DISCUSSION
As part of the Fiscal 2000 -2001 budget, the City council approved youth and
family counseling services on a part time basis during Fiscal 2000 -2001 as a
contract service As in 1999 -2000 Service Agreement, this year's contract will
provide for the onsite counselor during the school year September 7, 2000
through June 30, 2001, with extensions available for emergency situations during
summer months
The counselor under this contract, will be a certified Masters Level Social Worker
(MSW) and continue networking with the police department, school district and
recreation and parks department, conducting a monthly juvenile diversion
meeting, providing statistics and act as a community liaison The South Bay
Youth Project counselor, under City's service agreement, will continue to provide
counseling, intake and referral services The SBYP counselor will also work with
the planning Department to handle the Community Development Block Grant
counseling program The City will maintain the continued service of an on site
professional counselor 20 hours per week, Monday through Friday, which will
continue to provide a high level of service to the community
ATTACHED SUPPORTING DOCUMENTS:
Service Agreement with the City of Redondo Beach /South Bay Youth Project
FISCAL IMPACT: $27,498
Operating Budget:
Amount Requested: $27,498
Account Number. 001 - 400 - 5205 -6206
Appropriation Required: Approved: 2000 -2001 Budget
1.
of Recreation and Parks
20000919
�� /, 10
0 RS
PUBLIC SERVICE AGREEMENT BETWEEN
THE CITY OF EL SEGUNDO AND THE CITY OF
REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT
This Agreement, made and entered into this 19' day of September. 2000. b} and betµ een the
City of El Segundo, a municipal corporation (CITY), and the City of Redondo Beach a chartered
municipal corporation, ( REDONDO BEACH) acting as the sponsoring agency for THE SOUTH BAN'
YOUTH PROJECT
WHEREAS CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT
possesses the knowledge, expertise, and experience to provide the program services necessary for the
successful operation of the counseling program and is desirous of furnishing these services,
NOW, THEREFORE, in consideration of the foregoing recitals each of the parties herein set
forth, the parties hereto do mutually agree as follows
SERVICES
THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT will utilize
CITY funds to contract for counseling services for El Segundo residents for a period of ten months
beginning September 19, 2000 through June 30, 2001 The following services will be provided in
accordance with the conditions herein set forth
A Conduct initial assessments of high -nsk youth and their families and recommend
appropriate counseling services, and/or
B Refer high-risk youth and their families to professional, bona -fide therapists for further
consultation, if necessary and where appropriate
C Maintain individual counseling case load
D Network with El Segundo Teen Center. El Segundo Unified School District,
El Segundo Police Department and other local entities
The above services must be provided to the City of El Segundo residents All client
information, name, address, age, phone and recommendations will remain on file. Invoicing to the City
for all referrals and direct counseling services are to be included in three (3) separate payments of $9,166
the ten (10) month period.
The counselor is under the direct supervision of THE CITY OF REDONDO BEACHiTHE
SOUTH BAY YOUTH PROJECT Confirmation of services available, schedule and assignments are
developed by the Recreation Superintendent Hours of operation are Monday through Friday, four (4)
hours per day Community networking, school site visits, Teen Center visits are to be conducted on an as
needed basis, throughout the stated ten (10) month frame
Contract Number
South Bay Youth Project
9/11/00
S13YP Agreement 2000 -2001 ` 8 9
II TIME OF PERFORMANCE
Said services contracted with THE CITY OF REDONDO BEACH/THE SOUTH BAY
YOUTH PROJECT under this Agreement shall be provided for ten months per year for a one year
period commencing September 19. 2000 and ending June 30. 2001
III COMPENSATION AND METHOD OF PAYMENT
CITY shall reimburse THE CITY OF REDONDO BEACHfTHE SOUTH BAY YOUTH
PROJECT three (3) times per year in an amount not to exceed $9.166 per payment, which shall constitute
full and complete satisfaction of the obligations under this Agreement, totaling at $27,498 annually
Pavments shall be made by CITY OF EL SEGUNDO to THE CITY OF REDONDO BEACHTHE
SOUTH BAY YOUTH PROJECT in installments pursuant to the following After services have been
rendered by THE CITY OF REDONDO BEACH / THE SOUTH BAY YOUTH PROJECT a detailed
invoice (exhibit A) on form provided by CITY shall be submitted to CITY CITY will then process
payment to THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT based upon
said invoice Payment will be made to THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH
PROJECT in the amount of the invoice as approved by CITY
No person performing services for the City in connection with this Agreement shall have a
financial or other personal interest other than his or her employment or retention by the City in any
contract or subcontract in connection with this Agreement No officer or employee of such person
retained by the City shall have any financial or other personal interest in any real property in which the
plans of said property are being checked in connection with this Agreement
PROGRAM EVALUATION AND REVIEW
THE CITY OF REDONDO BEACHIME SOUTH BAY YOUTH PROJECT shall make
performance, financial, and all other records pertaining to this Agreement available to CITY personnel,
and allow said CITY personnel to inspect and monitor its facilities and program operations. THE CITY
OF REDONDO BEACW THE SOUTH BAY YOUTH PROJECT agrees to submit to CITY all data
necessary for complete program evaluation. THE CITY OF REDONDO BEACH/THE SOUTH BAY
YOUTH PROJECT agrees to submit to CITY quarterly reports.
VI TERMINATION AND TERMINATION COSTS
This Agreement may be terminated at any time by either party upon giving thirty (30) days
notice in writing to the other party CITY may immediately terminate this Agreement upon the
termination, suspension, or substantial reduction in funding for this Agreement or if, for any reason, the
timely completion of the work under this Agreement is rendered improbable, infeasible, or impossible. In
such event, THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT shall be
compensated for all services rendered and all necessarily incurred costs performed in good faith in
accordance with the terms of this Agreement that have not been previously reimbursed to the date of said
termination
Contract Number
South Bay Youth Project
9/11/00
2 SSYP Agreement 2000-2001 090
VII LIABILITY
A CITY shall not assume any liability for direct payment of any salaries. wages. or other
compensation to any THE CITY OF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT
personnel or sub - contractor performing services hereunder for CITY. or any liability other than provided
for in this Agreement
B CITY shall not be liable for compensation or indemnity to any CITY OF REDONDO
BEACH/THE SOUTH BAY YOUTH PROJECT employee or subcontractor for injury or sickness ansmg
out of his/her employment, or for any negligent actions of THE CITYOF REDONDO BEACH/THE
SOUTH BAY YOUTH PROJECT or its employees
C All persons employed in the performance of this Agreement will be acting in an
independent capacity and not as agents employees, partners, Joint ventures, or associates of one another
Employees of THE CITY OF REDONDO BEACHiTHE SOUTH BAY YOUTH PROJECT, and as such
shall not, for any purposes, be considered employees of the CITY and, therefore, shall have no right to
any CITY service. civil service, or other CITY status No CITY employee benefits shall be available to
THE CITY OF REDONDO BEACH/fHE SOUTH BAY YOUTH PROJECT in connection with the
performance of this Agreement
D 1 THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT
agrees to indemnify and save harmless CITY, its elected and appointed officials, officers, agents, and
employees against any and all claims, liability, Judgements, costs or expenses including all reasonable
costs necessary to defend a lawsuit, including attorney fees, investigators, filing fees, transcripts, court
reporters and other reasonable costs necessary of investigation and defense resulting solely from the
wrongful or negligent acts or omissions of THE CITY OF REDONDO BEACH/THE SOUTH BAY
YOUTH its agents subcontractors and employees arising from work perforated pursuant to Section 1 of
this Agreement
2 CITY understands and acknowledges that THE CITY OF REDONDO BEACH
is a member of the Independent Cities Risk Management Association, pursuant to a Joint powers
agreement, and the limits of liability under the agreement is $10,000,000. THE CITY OF REDONDO
BEACH is obligated to pay the first $500,000 of any claim THE CITY OF REDONDO BEACH agrees
that every professional provider of services with whom the City Contracts on behalf of THE CITY OF
REDONDO BEACH / THE SOUTH BAY YOUTH shall have professional liability insurance which shall
be in full force and effect during the period of the contract
3- THE CITY OFREDONDO BEACH/THE SOUTH BAY YOUTH PROJECT
agrees to name CITY as additionally insured on said insurance policy or policies and will provide a
certificate or certificates of insurance as proof of coverage with a written 'Notification of Cancellation"
period of not less than 30 days
VIII CONFLICT OF INTEREST
THE CITY OF REDONDO BEACH/THESOUTH BAY YOUTH PROJECT and its
employees shall comply with all applicable Federal, State, and local laws governing conflict of interest
Contract Number
South Bay Youth Project
9/11/00
SBYP Agreement 2000 -2001
n (1t
IX DISCRIMINATION
No person shall on the grounds of race, sex, age, marital status, creed, color, religion, or
national origin be excluded from participation m, be refused the benefits of or otherwise be subjected to
discrimination in any programs or employment supported by this Agreement THE CITY OF
REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT shall also comply with the Americans
With Disabilities Act (ADA). Title VI of the Civil rights Act of 1964, Age Discrimination Act of
1975 and the Rehabilitation Act of 1973.
X AUDIT EXCEPTIONS
THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT agrees that in
the event the program established hereunder is subjected to audit exceptions, THE CITY OF REDONDO
BEACH/THE SOUTH BAY YOUTH PROJECT shall be responsible for complying with such exceptions
and paving CITY the full amount of City s liability to resulting from such audit exceptions
I STATUS OF THE SOUTH BAY YOUTH PROJECT
THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT is an
independent contractor in all respects in the performance of this Agreement
XII SUBCONTRACT
Any subcontracts entered into by THE CITY OF REDONDO BEACH/ THESOUTH BAY
YOUTH PROJECT for services to be rendered toward the completion of THE CITY OF REDONDO
BEACH/THE SOUTH BAY YOUTH PROJECTS portion of this Agreement shall be for THE CITY OF
REDONDO BEACH / THE SOUTH BAY YOUTH PROJECTS benefit alone and, as such, THE CITY
OF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT shall assume all liability for said
subcontract CITY shall assume no liability for said subcontract THE CITY OF REDONDO BEACH'
SOUTH BAY YOUTH PROJECT agrees to provide a list of all subcontractors to be used in connection
with services to be rendered toward the completion of its portion of this Agreement to CITY within ten
(10) working days of execution of this Agreement
XIII AMENDMENTS
This Agreement may be amended so long as such amendment is to writing and agreed upon
by both CITY and THE CITY OF REDONDO BEACH/1-HE SOUTH BAY YOUTH PROJECT
XIV DEFAULT
In the event THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT is
in default under the terms of this Agreement, it is expressly agreed that CITY shall have no obligation or
duty to continue compensating THE CITY OF REDONDO BEACH/T'HESOUTH BAY YOUTH
PROJECT for any work performed after the date of default
XV REIMBURSEMENT
Each parry agrees that in the event of a court determination that a parry is in default in the
performance of this Agreement, said parry will reimburse the other for all expenses (including attorney's
Contract Number
South Bay Youth Project
9111100
4 SBYP Agreement 2000 -2007 092
fees, investigators, filing fees, transcripts, court reporters, and other reasonable costs) incurred by such
party in connection with enforcement of its rights under this Agreement
XVI REQUEST FOR FINAL PAYMENT
CITY reserves the right to withhold ten percent (10 %) of the contract amount on a completed
project until a Certification of Completion is issued by CITY or COUNTY Project Directors, or their
designees
XVII NOTICES
Notices shall be given pursuant to this Agreement by personal service on the party to be
notified, or by written notice upon such parry deposited in the custody of the United States Postal Service
addressed as follows
A CITY City of El Segundo
Recreation and Parks Department
350 Main Street
El Segundo, California 90245
Arm Judy Andoe, Recreation Superintendent
B CITY OF REDONDO BEACH/SOUTH BAY YOUTH PROJECT
The City of Redondo Beach /The South Bay Youth Project
320 Knob Hill
Redondo Beach, California 90277
Phone No (310) 372 -7724
Atm Dan Smith, Executive Director
Notices shall be deemed to have been given as of the date of personal service, or as of the
date of deposit of the same in the custody of the United States Postal Service
Contraet Number
South Bay Youth Project
9/11/00
5 SBYP Agreement 2000 -2001 i Q J
XVIII APPROVAL BY CITY COUNCH.
On September —, 2000 the City Council of the City of El Segundo approved the City
entering into this Agreement and authorized the Mayor to sign this Agreement on behalf of the City
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and
year heremabove written
CITY OF EL SEGUNDO:
Mayor, City of El Segundo
ATTESTED.
City Clerk
City of El Segundo (SEAL)
APPR VED AS TO FORM:
e
�ry Attome} ''
rty of El Segundo
CITY OF REDONDO BEACH/
SOUTH BAY YOUTH PROJECT:
Mayor, City of Redondo Beach
ATTESTED:
City Clerk
City of Redondo Beach (SEAL)
APPROVED AS TO FORM:
City Attomey
City of Redondo Beach
Contract Number
South Bay Youth Project
9/11/00
6 SBYP Agreement 2000 -2001
094
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Approval of a three (3) -year extension of the Memorandum of Understanding (MOU)
between the City of El Segundo and the EI Segundo Supervisory and Professional
Employees' Association
RECOMMENDED COUNCIL ACTION:
1). Approval of Tentative Agreement;
2) Adopt Resolution Approving extension to the Memorandum of Understanding
BACKGROUND & DISCUSSION:
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS-
1). Resolution approving extension of Memorandum of Understanding,
2) Tentative Agreement between the City and the Supervisory and Professional
Empoyees' Association.
FISCAL IMPACT: $145,000 during FY 2001/02 through 2003/04
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
ORIGIN/,pp: DATE: September 7, 2000
Assistant
REVIEWED BY: DATE:
Mary S nn, City Manaqer
1,95
BACKGROUND AND DISCUSSION:
The current Memorandum of Understanding between the City of El Segundo and the El
Segundo Supervisory and Professional Employees' Association is set to expire on
September 30, 2001. One of the provisions of the Memorandum of Understanding
required the City to meet and confer with the Association for the purposes of discussing
the 2 % @55 PERS retirement plan for its membership The Supervisory and
Professional Employees' Association represents nineteen (19) employees
In preparation for those discussions, staff met with John Bartel, AON Consultants, to
assist in determining the cost of implementing "2 % @55" benefits for all miscellaneous
employees Upon examining the actuarial information from PERS, staff concluded that
the costs for implementing the enhanced benefits were very modest. Accordingly, staff
sought to negotiate with the Association with the intent of providing the benefits in
exchange for a multi -year extension to the current MOU
Negotiating teams from the City and the Supervisory and Professional Employees'
Association met on July 26, 2000 to discuss the potential of extending the MOU
Agreement was reached that day. The following is an outline of the significant
provisions of the recommended Tentative Agreement.
• A three -year extension that reflects an 11.19% increase in total compensation
and benefits for FY 2001/02 through FY 2003/04.
• 2.5% cost -of- living adjustments for represented employees effective 10/1/2001,
10/1/2002 and 10/1/2003
• Implementation of 2 % @55 PERS retirement benefits.
• Increase in "Additional Pay" for purchase of medical benefits from $500 per
month to $600 per month.
• Redesignation of six position classifications from "Non- Exempt" to "Exempt" with
respect to Fair Labor Standards Act (FLSA) requirements.
• Completion of a comprehensive Memorandum of Understanding between the
City and the Association.
The Council should note that the attached Tentative Agreement includes a full listing of
the negotiated items. Staff has determined that the total fiscal impact of implementing
this extension to the current MOU would not exceed $145,000 through FY 2003/04
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, APPROVING AN EXTENSION TO THE
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF EL SEGUNDO, CALIFORNIA,
AND THE EL SEGUNDO SUPERVISORY & PROFESSIONAL EMPLOYEES' ASSOCIATION
WHEREAS, the City has met and conferred in good faith with representatives of the El
Segundo Supervisory & Professional Employees' Association, and
WHEREAS, discussions which have taken place In the meet and confer process have
resulted In a mutually agreeable Memorandum of Understanding between the City of El Segundo and this
Association,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of El Segundo as
follows,
SECTION 1. That staff is authorized to Implement all terms and conditions of the
Memorandum of Understanding (entitled "agreement ") between the City of El Segundo and the El Segundo
Supervisory & Professional Employees' Association
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution, shall
enter the same in the book of original resolutions of said city, and shall make a minute of the passage and
adoption thereof in the records of the proceedings of the City Council of said city, in the minutes of the
meeting at which the same is passed and adopted
PASSED, APPROVED AND ADOPTED this 19th day of September 2000.
Mike Gordon, Mayor of the
City of El Segundo
RESOLUTION NO
APPROVE MEMORANDUM OF UNDERSTANDING - ESSPEA
Page No 1
09/12/00
0g7
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of
members of the City Council of said City is five, that the foregoing Resolution No was duly passed
and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the 18th day of July , 2000, and the same
was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPJRqVED AS TO FORM
ark Hensley ity Attome
RESOLUTION NO
APPROVE MEMORANDUM OF UNDERSTANDING - ESSPEA
Page No 2
09/12/00
0Gh
Tentative Agreement
Between the City of El Segundo ( "City ") and the
Supervisory and Professional Employees' Association ( "Union ")
1. The current memorandum between the City and Union shall be extended
for a period of three (3) years continuing in full force and effect through
September 30, 2004
2 Effective as soon as possible, employees participating in the Public
Employees Retirement System (PERS) 2% at 60 Miscellaneous Plan shall
be upgraded to receive the PERS 2% at 55 Miscellaneous Plan
3. Effective January 1, 2001, the City shall increase "Additional Pay," used
by employees to purchase medical benefits, from $500 per month to $600
per month
4. Effective December 1, 2001, the City shall increase the amount of "Sick
Leave Payoff," for eligible employees who have accrued more than 600
hours of total Sick Leave, from 50% of the cash value of the hours over
the allowable maximum to 76% of the cash value of the hours over the
allowable maximum (Amendment to Article V, Section 1 of existing MOU).
5 Employees represented by the Union shall receive an annual 2.5% cost -
of- living (COLA) adjustment on the following dates: October 1, 2001,
October 1, 2002 and October 1, 2001
6 Effective April 1, 2001, the City shall increase the minimum amount of
compensation for "Standby Pay" from one (1) hour to two (2) hours during
each period Standby duty (Amendment to ATTACHMENT H of existing
MOU)
7. Effective September 1, 2000, employees shall not be eligible to receive
"Standby Pay" during a period in which they are utilizing "Sick Leave" or
"Vacation Leave" benefits, unless the Department Head of the Department
in which the employee is assigned grants written approval of such use of
the °Standby Pay" provisions of the Memorandum of Understanding
between the City and the Union (Amendment to ATTACHMENT H of
existing MOU).
8. Effective July 1, 2001, the following positions shall be designated as
"Exempt" (per ATTACHMENT A of existing MOU) and entitled to four (4)
eight -hour days of Administrative Leave off, with respect to Fair Labor
Standards Act (FLSA) requirements* Associate Planner, Community Cable
Program Manager, Librarian, Senior Accountant, Wastewater Supervisor
and Water Supervisor.
11
M
9 Effective April 1, 2001, the City shall increase the minimum amount of
compensation for "Call Back Pay" from two (2) hours to four (4) hours
(Amendment to Article XIII, Section 5 of existing MOU).
10 By October 15, 2000, the City and Union shall incorporate the terms of this
tentative agreement into a comprehensive MOU and finalize all changes
to the comprehensive MOU.
11 Effective immediately, upon approval by City Council, the City shall create
an Educational Incentive Program (5% increase) for employees who
acquire a degree and who are working in a fob class that does not require
a degree.
For the El Segundo Supervisory and
Professional Employees' Association:
Chester Mordasini,
Business Representative
J Dom" (/
Gary Ga tbi, President
For the City of El Segundo,
Assistant
r
Bob Hyland,
Senior Human Resources Analyst
Bret Plumlee, Finance Director
C'o
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Approval of a three (3) -year extension of the Memorandum of Understanding (MCU)
between the City of El Segundo and the El Segundo City Employees' Association
RECOMMENDED COUNCIL ACTION-
1) Approval of Tentative Agreement,
2) Adopt Resolution Approving extension to the Memorandum of Understanding
BACKGROUND & DISCUSSION:
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
1) Resolution approving extension of Memorandum of Understanding,
2). Tentative Agreement between the City and the City Empoyees' Association
FISCAL IMPACT: $700,000 during FY 2001102 through 2003104
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
ORIGINATED: DATE: September 7, 2000
Assistant
REVIEWED BY: DATE:
Mary Strenn, City Manager 12
3f, 1
BACKGROUND AND DISCUSSION:
The current Memorandum of Understanding between the City of El Segundo and the El
Segundo City Employees' Association (CEA) is set to expire on September 30, 2001
One of the provisions of the Memorandum of Understanding required the City to meet
and confer with the Association for the purposes of discussing the 2 % @55 PERS
retirement plan for its membership. The CEA represents 117 employees.
In preparation for those discussions, staff met with John Bartel, AON Consultants, to
assist in determining the cost of implementing "2 % @55" benefits for all miscellaneous
employees Upon examining the actuarial information from PERS, staff concluded that
the costs for implementing the enhanced benefits were very modest Accordingly, staff
sought to negotiate with the Association with the intent of providing the benefits in
exchange for a multi -year extension to the current MOU.
Negotiating teams from the City and the CEA met on August 9, 2000 to discuss the
potential of extending the MOU Agreement was reached that day. The following is an
outline of the significant provisions of the recommended Tentative Agreement:
• A three -year extension that reflects an 11.08% increase in total compensation
and benefits for FY 2001/02 through FY 2003/04
• Cost -of- living adjustments in the following amounts- 4% - 10/1/2001, 3% -
10/1/2002 and 3% - 10/1/2003
• Creation of a 5% Educational Incentive for eligible employees who earn
Bachelors' degrees.
• Establishment of limits for the appropriate use of Sick Leave benefits.
• Agreement between the Association and the City to share costs of employee
discipline matters that are considered by the Los Angeles County Civil Service
Commission.
• Completion of a comprehensive Memorandum of Understanding between the
City and the Association.
The Council should note that the attached Tentative Agreement includes a full listing of
the negotiated items. Staff has determined that the total fiscal impact of implementing
this extension to the current MOU would not exceed $700,000 through FY 2003/04.
I C 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF EL SEGUNDO, CALIFORNIA,
AND THE EL SEGUNDO CITY EMPLOYEES' ASSOCIATION
WHEREAS, the City has met and conferred in good faith with representatives of the El
Segundo City Employees' Association, and
WHEREAS, discussions which have taken place in the meet and confer process have
resulted in a mutually agreeable extension to the Memorandum of Understanding between the City of El
Segundo and this Association,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of El Segundo as
follows,
SECTION 1. That staff is authorized to implement all terms and conditions of the
Memorandum of Understanding (entitled "agreement ") between the City of El Segundo and the El Segundo
City Employees' Association
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution, shall
enter the same in the book of original resolutions of said city, and shall make a minute of the passage and
adoption thereof in the records of the proceedings of the City Council of said city, in the minutes of the
meeting at which the same is passed and adopted
PASSED, APPROVED AND ADOPTED this 19th day of September 2000.
Mike Gordon, Mayor of the
City of El Segundo
RESOLUTION NO
APPROVE MEMORANDUM OF UNDERSTANDING - ESCEA
Page No 1
ov/12/oo
I o S
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of
members of the City Council of said City is five, that the foregoing Resolution No was duly passed
and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the 18th day of July , 2000, and the same
was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Mortesen, City Clerk
APPR VEDAS TO FORM
ark Hensley ity Attorney
RESOLUTION NO
APPROVE MEMORANDUM OF UNDERSTANDING — ESCEA
Page No 2
09/12/00
J"A
Tentative Agreement
Between the City of El Segundo ( "City ") and
the El Segundo City Employees Association ( "Union ")
The current Memorandum of Understanding between the City and Union shall be
extended for a period of three (3) years continuing in full force and effect through
September 30, 2004
Effective as soon as possible, employees participating in the Public Employee Re-
tirement System (PERS) 2% at 60 Miscellaneous Plan shall be upgraded to receive
the PERS 2% at 55 Miscellaneous Plan.
The City and Union shall incorporate the terms and conditions of this tentative
agreement into a comprehensive Memorandum of Understanding (MOU) and finalize
all changes by October 15, 2000.
4 Employees working within Street Maintenance I classification shall be moved to Salary
Range 15 and employees working within the Street Maintenance Worker II
classification shall be moved to Salary Range 19. This provision shall be retroactive to
July 1, 1999
5 Effective September 1, 2000, the City may utilize employees working in the Street
Maintenance Worker 1 /II lob classification for the purpose of providing concrete
maintenance and installation services The following limitations shall apply.
Employees shall not be required to perform such duties for a period exceeding ten
(10) hours during each two -week pay period or be expected to pour more than one (1)
yard of concrete each week.
6 Employees represented by the Union shall receive cost -of -living (COLA) adjustments
on the following dates and in the following amounts. Effective October 1, 2001 -4 %,
effective October 1, 2002 - 3 %, and effective October 1, 2003 - 3 %.
Effective October 15, 2000, the City shall implement an Educational Incentive Program
wherein employees not possessing a Bachelor's Degree and working in a fob class
that does not require a Bachelor's Degree will receive a 5% increase in base salary.
Persons earning a Bachelor's Degree in a work - related field, as approved by the
appropriate Department Head, will be eligible for the education incentive
8 Effective October 15, 2000, the City shall increase the amount of Education
Reimbursement to eligible employees from $1250.00 per year to $1750.00 per year
9 Effective December 1, 2001, the City shall increase the amount of "Sick Leave Payoff,"
Mou/Reso /Agreemem
Human Recourses
9/1 N00
for eligible employees, from 50% of the cash value of the hours over the allowable
maximum to 70% of the cash value of hours over allowable maximum
10 Effective October 15, 2000, the City and Union agree that Article 1 13, Section III (E),
entitled "Mediation" shall be deleted from the Memorandum of Understanding
11 Effective October 15, 2000, employees shall not be eligible to receive "Standby Pay"
during a period in which they are utilizing "Sick Leave" or "Vacation Leave" benefits,
unless the Department Head of the Department in which the employee is assigned
grants written approval of such use of the "Standby Pay" of the Memorandum of
Understanding between the City and the Union
12 Effective September 1, 2000, the Dispatcher I lob classification will be moved to Salary
Range 23, the Dispatcher 11 lob classification will be moved to Salary Range 27 and
the Senior Dispatcher job classification will be moved to Salary Range 31
13 Effective October 15, 2000, the Union shall pay one -half (Y:) of the costs incurred by
the City as a result of employee cases considered by the Los Angeles County Civil
Service Commission The Union's maximum total liability for such costs shall be
$1,500 00 per fiscal year
14 Effective October 15, 2000 Police Service Officers assigned to perform "Animal
Control" duties shall receive a pay differential in the amount of $20.26 per shift Police
Service Officers who perform "Animal Control" duties on an emergency basis, or during
a period in which an employee is not specifically assigned to perform "Animal Control"
duties, shall receive shift differential pay in the amount of $20.26 per shift
15 Effective September 1, 2000, employees assigned to work between the hours of 5:00
p m to 6:00 a.m shall receive shift differential pay for the entire shift in the amount of
ninety -cents ($.90) per hour
16 Employees who work in the Police Assistant 1 /11 fob classifications and who perform
"Matron Duty" during their assigned shifts shall receive a pay differential in the amount
of $17 90 per shift
17 Effective October 15, 2000, the City will allow employees in the Union to sell back 50%
of their annual vacation accrual. This will be allowed once between the period from
October 1, 2000 through December 31, 2000 and once per calendar year thereafter
18 City and Union agree to amend Article 1.15 (1) of the MOU to define "Excessive Use of
Sick Leave " Effective January 1, 2001, employees who utilize more than 72 hours of
their annual Sick Leave Accrual during each calendar year, shall upon returning to
work submit a statement from a doctor verifying that the employee was under his /her
care and is able to return to work, as specified by Section 1A6 120 - General Rules
Employees may receive an exemption from that limitation by obtaining written
permission from the Department Head of the Department to which they are assigned.
Mou/Reso/Agme=ni
Human Resources
WI III )
Tentative Agreement - CEA
Page 3
Forthe
City Employees' Association
James Carver, President
Gary Ochwat, Vice President
Seane Nemeth, Secretary
Dianna Carson, Treasurer
William Rapoza, Sergeant -of -Arms
City of El Segundo
Jeff Stewart, Assistant City Manager
Bob Hyland, Sr Human Resources Analyst
Bret Plumlee, Finance Director
Date Date
Mou/Reso/Agrc nt
Human Res es
9/11/00
107
N
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Second Reading of an Ordinance Amending Chapter 3 24130 of the El Segundo
Municipal Code relating to Utility User's Tax (UUT)
RECOMMENDED COUNCIL ACTION:
• Second Reading of Ordinance Amending Chapter 3 24 130 of the Municipal
Code
• Adopt Ordinance to become effective October 19, 2000
BACKGROUND & DISCUSSION:
The City's current UUT ordinance was originally adopted In 1988 and modified by
an election held In April 1996
ATTACHED SUPPORTING DOCUMENTS:
The intention of the adoption of the proposed Ordinance is to safeguard the utility
user's tax source of revenue
FISCAL IMPACT: Safeguard against the possible loss of $565,000 in Telephone Utility
User's Tax
Operating Budget:
Amount Requested:
Account Number:
Project Phase: 2"" Reading of Ordinance
Appropriation required: No
ORIGINATED: DATE:
Bret M Plumlee, Director of Finance
Manager
9�d 13
9/12/00945 AM
lop
Background and Discussion (contd )
At the time of the adoption, only a small number of utility providers existed due to
monopoly conditions in the telecommunications, electricity, and natural gas
industries Due to deregulation, the number of utility service providers has
increased significantly In addition, technological changes have resulted in new
services being offered to utility customers
In order to provide guidance to the many new utility service providers regarding
their collection responsibilities and to ensure that the City's UUT ordinance is
applied to all applicable services in a manner consistent with the original intent of
the ordinance, the City Council adopted administrative rules and regulations as
authorized by Section 3.24 100 of the voter adopted UUT ordinance
The adopted administrative rules and regulations allow the tax administrator
(Director of Finance) the flexibility to issue rulings interpreting the UUT ordinance
without having to modify the ordinance. This will be especially beneficial as
technology continues to quickly change the utility industry
Significant impacts of the administrative rules and regulations include the
following
1 Federal legislation has recently been introduced that would repeal the Federal
Excise Tax (FET) The administrative rules and regulations make clear that a
repeal of the FET will not affect the City's ability to levy the UUT
2 Exempt service users will be obligated to inform the City of their exempt
status
3 The administrative rules and regulations make it clear that the utility user is
ultimately responsible for the tax
The clarifying amendment to the UUT ordinance does the following:
1 Clarifies the penalty for failing to comply with the record - keeping requirements
of the UUT ordinance
2 Clarifies that filing a claim with the City on behalf of a class or group of
taxpayers is prohibited, and
3 Clarifies the procedure for filing an appeal of any decision or administrative
ruling of the Tax Administrator
9/12/00 9.45 AM
10 9
ORDINANCE NO
AN ORDINANCE OF THE PEOPLE OF THE CITY OF
EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER
3.24, ENTITLED "UTILITY USERS TAX," BY ADDING
SECTION 3.24.125, ENTITLED "VIOLATION OF
RECORDS REQUIREMENT, PENALTY,"
SUBSECTION (F), TO SECTION 3.24 130, ENTITLED
"REFUNDS," AND SECTION 3 24 170, ENTITLED
"APPEALS
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ORDAINS AS
FOLLOWS:
Section 1 Chapter 3.24, entitled "UTILITY USERS TAX" of Title 3 of the
El Segundo Municipal Code is hereby amended by adding Section 3.24 125, entitled
"VIOLATION OF RECORDS PROVISION; PENALTY" to read as follows.
"3.24.125 VIOLATION OF RECORDS
REQUIREMENT; PENALTY. If any person subject to
record - keeping under this Chapter unreasonably denies the
Tax Administrator, or the Tax Administrator's designated
representative, access to such records, the person
unreasonably denying access shall be subject to a penalty
of five hundred dollars ($500) for each violation. The
person shall be guilty of a separate offense for each and
every day during any portion of -Much denial of access is
commuted, continued or permitted by such person. This
penalty shall be in addition to any other penalty imposed
under this Code "
Section 2 Chapter 3.24, entitled "UTILITY USERS TAX" of Title 3 of the
El Segundo Municipal Code is hereby amended by adding subsection (f) to Section
3 24 130, entitled "REFUNDS" to read as follows
"(f) Nothing herein shall permit the filing of a claim on
behalf of a class or group of taxpayers "
Section 3 Chapter 3.24, entitled "UTILITY USERS TAX" of Title 3 of the
El Segundo Municipal Code is hereby amended by adding Section 3.24.170, entitled
"APPEALS" to read as follows
ORDMANCE NO
UTILITY USERS TAX 1110
PAGE NO 1
"3 24.170 APPEALS.
A If the service user or service supplier is
aggrieved by any decision or administrative ruling of the
Tax Administrator, or with the failure to grant a refund or
exemption as provided for under Chapter 3.24 of the El
Segundo Municipal Code, he may appeal to the City
Manager, or his or her duly authorized designee, by filing a
notice of appeal with the City Clerk within fourteen (14)
days of the decision or administrative ruling which
aggrieved the service user or service supplier The City
Clerk shall thereupon fix a time and place for a hearing of
such appeal The City Clerk shall give notice to such
person of the time and place of hearing as herem provided.
B The decision of the City Manager, or his or
her duly authorized designee, shall be final unless appealed
to the City Council, in the manner provided for in this
subsection, no later than ten* calendar days after the date of
the decision
(1) The Notice of appeal shall contam
the name and address of the person appealing the action,
the decision appealed from and the grounds for the appeal
A defect in the form of the notice does not affect the
validity or tight to an appeal The notice of appeal shall be
accompanied by the fee fixed by resolution of the City
Council
(2) A City Council member may appeal
a decision of the City Manager. The appeal shall be
processed in the same manner as an appeal by any other
person but need not be accompanied by the fee prescribed
for an appeal The City Council member appealing the
decision is not disqualified by that action from participating
in the appeal hearing and the deliberations nor from voting
as a member of the City Council
(3) The City Clerk shall set the matter
for hearing before the City Council and shall give notice of
the hearing on the appeal
OROMANCE NO
UTILITY USERS TAX
PAGE NO 2
(4) The City Council shall hear the
appeal as a new matter The original applicant has the
burden of proof The City Council may reverse or affirm
the City Manager's decision in whole or in part, or may
modify the decision that is being appealed, irrespective of
the precise grounds or scope of the appeal In addition to
considering the testimony and evidence presented at the
hearing on the appeal, the City Council shall consider all
pertinent information from the file as a result of the
previous actions from which the appeal is taken
C No trijunction or writ of mandate or other
legal or equitable process shall issue in any suit, action, or
proceeding in any court against this City or against any
officer of the City to prevent or enjoin the collection under
Chapter 3.24 of the El Segundo Municipal Code of any tax
or any amount of tax required to be collected and/or
remitted." '
Section 4 If any section, subsection, subdivision, paragraph, sentence, clause
or phrase of this ordinance or any part thereof is for any reason held to be
unconstitutional, such decision shall not affect the validity of the remauung portion of
this ordinance or any part thereof
Section 5 The City Clerk shall certify to the passage and adoption of this
Ordinance and enter it into the book of original Ordinances
Section 6 The City Clerk shall publish or post the ordinance according to
law
ORDINANCE NO
UTILITY USERS TAX
PAGE NO 3 1 ,�
PASSED, APPROVED AND ADOPTED this day of 2000.
Mike Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do
hereby certify that the whole number of members of the City Council of said City
is five, that the foregoing Ordinance NO was duly introduced by said
City Council at a regular meeting held on the day of 2000,
and was duly passed and adopted by said City Council, approved and signed by
the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of 2000, and the same was so
passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
NOT PARTICIPATING:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
-City k D H ar
ORDIN ANCE NO
UTILITY USERS TAX
PAGE NO 4 1 1
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
A scheduled second reading of an Ordinance of the City of El Segundo
amending Title 5 (Business Regulations and Licensing) of the El Segundo
Municipal Code by modifying section 5 42.060 regarding specific permit fees for
motion picture, radio, television productions, and still photography commercial
advertising Notice has been made to the California Film Commission and the
Motion Picture Association of America
RECOMMENDED COUNCIL ACTION:
1 Second reading of Ordinance by title only
2 Adopt Ordinance to become effective October 19, 2000
BACKGROUND & DISCUSSION:
(See attached)
ATTACHED SUPPORTING DOCUMENTS:
Copy of proposed Ordinance amending Title 5, section 5 42.060 of the El
Segundo Municipal Code
FISCAL IMPACT: Approximately $3,000 00 additional annual revenue
Operating Budget:
Amount Requested:
N/A
Account Number:
001- 300 - 0000 -3307
Project Phase:
Second reading of Ordinance to modify Municipal
Code Section 5 42 060
Appropriation required:
NO
ORIGINATED: DATE:
��(1 Ccl� 1 — (( - �� L
Steve Jon us1 ss Services Manager
Bret Plumiee, Director of Finance U
REVI D BY DATE: 9iZ a0
Mary Str , City Manager
9/11/00 11 23 AM 11 1,
BACKGROUND & DISCUSSION (Continued):
IV
After surveying ten other cities fees, staff proposed Increasing the current fees In
Title 5, section 5 42 060 Due to the Increase of filming within the City and the
additional staff time that Is Involved, It is necessary to increase the non-
refundable film permit application fee from $100 00 to $250.00
It Is also recommended to Increase the public right -of -way permit fee from
$500 00 to $750 00 per day to be current with all other location fees In addition,
staff recommends requiring these aforementioned fees be charged for still
photography commercial advertising
115
9/11/00 11 23 AM
ORDINANCE NO. 1323_
AN ORDINANCE OF THE CITY OF EL SEGUNDO,
CALIFORNIA, AMENDING SECTION 5.42.060 OF THE EL
SEGUNDO MUNICIPAL CODE, WHICH SECTION
RELATES TO FILM PERMIT FEES.
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,
DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 5 42.060, Chapter 5 42, Title 5, of the El Segundo
Municipal code is hereby amended to read as follows
5.42.060 APPLICATION - PERMIT - FEES.
(a) Motion Picture, Radio, or Television Productions. A
nonrefundable application fee for motion picture, radio or television
productions in the amount of two hundred fifty dollars ($250.00) shall be
paid A permit fee of seven, hundred fifty dollars ($750.00) per day shall
be paid whenever the permittee uses any portion of any public street,
road, right -of -way or building, other than a building located in a public
park, owned or controlled by the city The use of public parks and
buildings located in public parks to the exclusion of the general public
shall be discouraged, however, when such permit is granted the permit
fee shall be fixed by the city council after considering the recommendation
of the recreation and parks commission
(b) Still Photography commercial advertising A nonrefundable
application fee for still photography commercial advertising in the amount
of two hundred fifty dollars ($250.00) shall be paid. A permit fee of seven
hundred fifty dollars ($750.00) per day shall be paid whenever the
permittee uses any portion of any public street, road, nght -of -way or
building, other than a building located in a public park, owned or controlled
by the city The use of public parks and buildings located in public parks
to the exclusion of the general public shall be discouraged, however,
when such permit is granted the permit fee shall be fixed by the city
council after considering the recommendation of the recreation and parks
commission
t16
ORDINANCE No1323
FILM PERMIT FEES
PAGE NO 1
PASSED, APPROVED AND ADOPTED this
Of , 2000.
ATTEST
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
Mike Gordon, Mayor
City of El Segundo, California
SS
day
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No was duly introduced by said City Council at a regular
meeting held on the day of , 2000, and was duly passed and
adopted by said City Council, approved and signed by the Mayor, and attested to by the
City Clerk, all at a regular meeting of said Council held on the day
of , 2000, and the same was so passed and adopted by the following
vote
AYES
NOES
ABSENT
ABSTAIN.
Cindy Mortesen, City Clerk
APPR WED AS TO FORM:
y c ;
Mark D Hensley, City Attom
ty
ORDINANCE NO 1323 I
FILM PERMIT FEES
PAGE NO 2
EL SEGUNDO CITY COUNCIL MEETING DATE- September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION,
Second reading and Adoption of an Ordinance approving a Precise Plan
Amendment to expand an existing surface parking lot and modify the
landscaping at 800 Apollo Street, to provide off -site parking for the Spectrum
Club expansion (Precise Plan Amendment PP No 00 -01) Property owner
Continental Development Corporation
RECOMMENDED COUNCIL ACTION*
1) Second reading and Adoption of Ordinance for the Precise Plan; and /or,
2) Other possible action /direction
BACKGROUND & DISCUSSION*
On September 5"' the City Council conducted the first reading of the Ordinance
for approval of a Precise Plan Amendment (PPA) for 800 Apollo Street to allow
modifications to the existing 14 space surface parking lot at the front of the
building on Park Place The modifications will add approximately 24 more
spaces, for a total of 41 spaces. Thirty -nine of the spaces will be available
exclusively for use by the Spectrum Club, which is located on an adjacent lot at
2200 -2250 Park Place The attached Ordinance is presented for second reading
and Adoption.
ATTACHED SUPPORTING DOCUMENTS.
1 Draft City Council Ordinance No - (PP No 00-01)
FISCAL IMPACT:
DATE: September 12, 2000
Operating Budget-
N/A
Amount Requested.
N/A
Account Number.
N/A
Project Phase.
N/A
Appropriation required:
N/A
ORIGINAT l _ DATE: September 6, 2000
Laa�ne B ester enior Planner
4"s M Hansen, Director of Community, Economic and Development Services
P \Planning & Budding Safely\ PROJECTS \500- 525\EA- 5211CC -ais -2 dx
11
DATE: September 12, 2000
rBYj—
ifi City Manager
%/, ,
lop
1
C
J
P \Planning & Budding Safely\ PROJECTS \500- 525\EA- 5211CC -ais -2 dx
11
ORDINANCE NO. 1322
R
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, APPROVING PRECISE
PLAN AMENDMENT (PP) NO. 00 -01 FOR 800 APOLLO
STREET, PROVIDING OFF -SITE PARKING FOR THE
SPECTRUM HEALTH CLUB LOCATED AT 2200 -2250
PARK PLACE, PETITIONED BY: CONTINENTAL
DEVELOPMENT CORPORATION.
WHEREAS, Conditional Use Permit (CUP) and Precise Plan (PP) Amendment
applications have been received from Continental Development Corporation, requesting
approval of a conversion of approximately 35,000 square feet (S F ) of existing office /lab
space for the expansion of the Spectrum Health Club, (2200 -2250 Park Place),
elimination of a portion of required landscaping for a surface parking lot expansion (800
Apollo Street), and off - site /joint -use parking (831 South Douglas Street, 800 Apollo
Street and 2201 Rosecrans Avenue) The subject properties are all located in the Urban
Mixed -Use South (MU -S) land use designation and zone,
WHEREAS, an Initial Study was prepared pursuant to the requirements of the
California Environmental Quality Act ( "CEQA "), Cal Public Resources Code Section
21000 et sea The Initial Study demonstrated that the projects (CUP and PP) would not
cause any significant environmental impacts. Accordingly, a Mitigated Negative
Declaration ( "MND ") was prepared and circulated for public review and comment
between July 20, and August 8, 2000,
WHEREAS, the Planning Commission has reviewed the application and
supporting evidence with the authority and criteria contained in the California
Environmental Quality Act, State CEQA Guidelines and the City of El Segundo
Guidelines for the Implementation of the California Environmental Quality Act
(Resolution No 3805),
WHEREAS, on August 10, 2000, the Planning Commission did hold, pursuant to
law, a duly advertised public hearing on such matter in the Council Chamber of the City
Hall, 350 Main Street, and notice of the public hearing was given in the time, form and
manner prescribed by law and the Planning Commission adopted Resolution No 2481
recommending approval of PP No 00 -01, and recommending approval of
Environmental Assessment (EA) No. 521 for PP No. 00 -01;
WHEREAS, at the duly scheduled meeting of the City Council of the City of El
Segundo on September 5, 2000, a duly advertised public hearing was held on this
matter in the Council Chamber of the City Hall, 350 Main Street;
WHEREAS, opportunity was given to all persons present to speak for or against
the findings for PP No 00- 01;and,
WHEREAS, at said hearing the following facts were established.
ORDINANCE NO 1322
PP NO 00.01 FOR 800 APOLLO STREET
PAGE NO 1 119
I The project site is a 3.6 -acre (approximate) parcel located at the southeast comer of
Apollo Street and Park Place, in Continental Park, near the southeast boundary of
the City It is developed with a multi -story, 186,000 S.F building used as a research
and development office
2 The project is to amend Precise Plan (PP) No 8 -74, which conditionally approved
the 186,000 S F (approximate) office and warehouse building use in 1974 This is
the first amendment to PP No 8 -74
3 The Zoning and General Plan land use designation on the site is Urban Mixed -Use
South The Zoning allows office and research and development uses as permitted
uses, and private and public recreational uses if approved with a conditional use
permit
4 The Precise Plan amendment is required for the modifications to the existing 14
space surface parking lot at the front of the building on Park Place The
modifications will add approximately 24 more spaces for a total of 41 spaces, of
which 39 will be available exclusively for use by the Spectrum Club.
5 Additionally, the project will eliminate approximately 2,221 SY of landscaping in the
front of the budding on Park Place to accommodate the parking lot expansion
6 Off - site /joint -use parking on the subject site as well as other adjacent sites will
accommodate peak hour parking demands for the Spectrum Health Club A parking
ratio of 1 space /150 SY will be provided.
7 Off - site /joint -use parking spaces include approximately 39 at 800 Apollo in a surface
parking lot (available 24 hours), 72 at 831 South Douglas Street in surface parking
lots (Joint -use after 5.00 P.M ), and 150 at 2201 Rosecrans Avenue in a parking
structure (joint use after 5:00 P M.)
8 The off -site parking locations are developed with buildings one to four stories in
height, with both surface and structure parking facilities. The uses in these buildings
include office, research and development, lab and similar uses.
9 Surrounding land uses include offices /light industrial uses to the north, offices, the
Spectrum Health Club and a hotel to the east; a parking structure, offices /light
industrial uses to the west, and office /retail/commercial /restaurant uses and a
parking structure to the south
10 A related application, Conditional Use Permit (CUP) No. 00 -04, which requires
action by the Planning Commission, is proposed for 2200 -2250 Park Place, with off -
site parking to be located at the subject site and other adjacent properties. The CUP,
which is an amendment to CUP No. 85-6, will allow an expansion of the existing
Spectrum Health Club into the existing building square footage
11 The City of El Segundo, acting as the lead agency, has determined that a Mitigated
Negative Declaration of Environmental Impacts is the appropriate environmental
ORDINANCE NO 1322
PP NO GMI FOR 800 APOLLO STREET
PAGE NO 2 f n n
review for the projects, in accordance with the California Environmental Quality Act
(CEQA) No potentially significant environmental impacts are anticipated due to the
development or operation of the proposed project.
NOW, THEREFORE, BE IT ORDAINED that after considering the above facts, the
testimony presented at the public hearing, and study of proposed PP No. 00 -01, the City
Council finds as follows
GENERAL PLAN AND ZONING CONSISTENCY
1 The General Plan goals, policies and objectives which this project is consistent with
are Goal LU6 and Objective LU6 -1 of the Land Use Element which support the
maintenance of parks and recreational facilities, and, from the Open Space and
Recreation Element Goal OS1, Objective OS1 -2 and Policies OS1 -2 1 and OS1-
2.5, which support and encourage the development, operation and maintenance of
recreational facilities
NOW, THEREFORE, BE IT FURTHER ORDAINED that the City Council approves PP
No 00 -01, subject to the following conditions
1 Prior to issuance of a budding permit for the parking lot expansion the applicant shall
develop plans which indicate that the proposed expansion is in substantial
conformance with the concept plans and project description approved and on file
with the Department of Community, Economic and Development Services. Any
subsequent modifications to the project, as approved, shall be referred to the
Director of Community, Economic and Development Services for a determination
regarding the need for Planning Commission review of the proposed modification
2 Prior to issuance of a budding permit, plans shall be submitted for review and
approval to the Director of Community, Economic and Development Services which
indicates parking shall be in substantial compliance with the concept plans and
project description on file All parking shall be designed in accordance with the
requirements of the ESMC Parking shall be installed per the approved plans prior
to the issuance of a certificate of occupancy for the Spectrum Health Club expansion
at 2200 -2250 Park Place
3. Prior to issuance of a building permit for the parking lot expansion, the applicant
shall address all the concerns and comments, as applicable to the subject project,
outlined in the memos from the Police Department, dated June 14, 1999 and
September 28, 1999, which are on file in the Planning Division. Furthermore, prior to
issuance of any building permit for the project, the applicant shall submit a Security
and Crime Prevention Plan for the review and approval of the Police Department
and Department of Community, Economic and Development Services All required
security measures shall be installed per the approved plan prior to issuance of a
budding permit final or implemented prior to operation, as appropriate
4 A Landscaping and Irrigation Plan shall be submitted by the applicant to the Director
of Community, Economic and Development Services, Director of Recreation and
ORDINANCE NO 1322
PP NO 00-01 FOR 800 APOLLO STREET 1 2 1
PAGE NO 3
Parks, and Police Chief prior to Issuance of any building permit for Improvements to
the health club building Any mature landscaping that is removed shall be replaced
with mature landscaping including box sized trees Landscaped areas shall be
provided with a permanent automatic watering or Imgation system and shall be
permanently maintained in a neat and clean manner The Plan shall be reviewed
and approved by the Director of Community, Economic and Development Services,
Director of Recreation and Parks, and Police Chief, and installed per the approved
plans by the applicant prior to the issuance of a certificate of occupancy for the
Spectrum Health Club at 2200 -2250 Park Place
5 Prior to the issuance of a certificate of occupancy for the Spectrum Health Club at
2200 -2250 Park Place, the applicant shall submit a parking lot signage plan to direct
Spectrum Club customers to the off -sde parking The sign plan shall be subject to
the approval of the Director of Community, Economic and Development Services
and Police Chief and all signs shall be installed per the approved plan prior to
Issuance of a certificate of occupancy for the Spectrum Health Club at 2200 -2250
Park Place
6 Prior to issuance of a building permit for improvements to the health club building,
the applicant shall submit off -site parking covenants, to the Director of Community,
Economic and Development Services for review and approval, to ensure that
required parking is provided. The applicant shall pay the cost of the City Attorney's
review of the documents The documents shall be recorded in the County
Recorder's Office prior to the issuance of a certificate of occupancy for the Spectrum
Health Club at 2200 -2250 Park Place.
7 If any new exterior lighting is proposed, then prior to issuance of a building permit,
the applicant shall submit Exterior Lighting Plans and a Photometric Study, to the
Director of Community, Economic and Development Services and the Police Chief
for review and approval The lighting shall be installed per the approved plans prior
to the issuance of a certificate of occupancy for the Spectrum Health Club at 2200-
2250 Park Place
8 During construction, the affected areas of the project site shall be enclosed by a six -
foot high chain link fence. Gates for site fencing shall not open over sidewalk/public
right -of -way A fencing plan shall be submitted by the applicant and reviewed and
approved by the Director of Community, Economic and Development Services prior
to installation and prior to issuance of any permits.
9 All work within the City public nght -of -way shall be in accordance with the latest
edition of the Standard Specifications for Public Works Construction and City of El
Segundo Standard Specifications No work shall be performed in the public nght -of-
way without first obtaining a Public Works permit
10 Prior to issuance of any budding permit for the project, the applicant shall submit
building plans which indicate that all proposed utilities will be placed underground to
the satisfaction of the City Engineer. The applicant shall assume the costs for the
ORDINANCE NO 1322 - 1
PP NO 00 -01 FOR 800 APOLLO STREET 1 L r
PAGE NO 4
relocation of all utilities, including but not limited to, light poles, electrical vaults, and
fire hydrants, which are affected by the proposed project
11 Encroachment permits must be obtained from the Engineering Division of the Public
Works Department for demolition haul -off Permits must be obtained at the same
time the permit for demolition is issued An encroachment permit for grading is also
required when import or export of dirt exceeds fifty cubic yards Demolition and
grading may be listed on one encroachment permit
12 No material storage is allowed in the public right -of -way except by permit issued by
the Engineering Division of the Public Works Department If material storage is
allowed in the public right -of -way it shall be confined to parkway areas and street
parking areas, as long as safe and adequate pedestrian and vehicular passage is
maintained at all times Storage beyond these areas in the public right -of -way
requires prior approval of the Public Works Department and shall be limited to a
maximum period of 24 hours
14 Prior to issuance of a certificate of occupancy for the Spectrum Health Club at 2200- - --
2250 Park Place, the applicant shall construct sidewalks and handicapped access
ramps from the driveway on Park Place, in front of the 800 Apollo building, to
Continental Way, as required by the Engineering Division of the Department on
Public Works Existing driveways and other concrete work not to be incorporated
into the construction shall be removed and replaced with standard curb and
sidewalk, if applicable
15 Should any previously unrecorded archeological or cultural resources be
encountered during construction of the project, all work will be stopped and the
Department of Community, Economic and Development Services will be notified
immediately At the owner's expense a qualified archeologist will be consulted to
determine the potential significance of the find, and his findings shall be submitted to
the Director of Community, Economic and Development Services prior to the
commencement of work
16 During construction dust control measures shall be required in accordance with the
City's Dust Control Ordinance Grading will be discontinued during first -stage smog
alerts and suspended during periods of high wind (i e. over 15 miles per hour) All
hauling trucks shall have loads covered or wetted and loaded below the sideboards
to minimize dust. The applicant shall submit the appropriate documentation to show
conformance with or exemption from the State Water Quality Control Board's
National Pollution Discharge Elimination System (NPDES) Permit for construction
related stormwater run -off to the Director of Public Works prior to the approval of the
building plans
17 The applicant shall indemnify, defend, protect, and hold harmless the City, its elected
and appointed officials, officers, agents and employees from and against any and all
claims, actions, causes of action, proceedings or suits which challenge or attack the
validity of the City's approval of PP No 00 -01
ORDINANCE NO 1322
PP NO 00 -01 FOR 800 APOLLO STREET 123
PAGE NO 5
EFFECTIVE. This Ordinance shall become effective at midnight on the thirtieth day
from and after the final passage and adoption hereof
CERTIFICATION The City Clerk shall certify to the passage and adoption of this
ordinance, shall cause the same to be entered in the book of original ordinances of said
City, shall make a note of the passage and adoption thereof in the records of the
meeting at which the same is passed and adopted, and, shall within fifteen days after
the passage or adoption thereof cause the same to be published or posted in
accordance with the law
PASSED, APPROVED AND ADOPTED this 19th day of September 2000
Mike Gordon, Mayor
ATTEST,
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five, that the foregoing
Ordinance No 1322 was duly introduced by said City Council at a regular meeting held
on the 5th day of September, 2000, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the 19th day of September, 2000, and the same
was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN'
Cindy Mortesen, City Clerk
APPROVED AS TO FORM
Mark D. Hensley, Crty Attomey
ORDINANCE NO 1322
PP NO 00 -01 FOR 800 APOLLO STREET 124
PAGE NO 6
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING Consent
AGENDA DESCRIPTION
Adoption of an Ordinance amending the El Segundo Municipal Code, Sections
3 06.010 et seq , entitled Business Attraction Program The amendment adds the
requirement that City Council approve, as part of the Council's Consent Calendar
Agenda, any staff recommendation for assistance to business, as part of the
Business Attraction Program, which exceeds $12,500
ocrr%uRA=uncn rnnuiru errinN
Second Reading and Adoption of Ordinance, by title only, and /or
Other possible action /direction
BACKGROUND & DISCUSSION:
On September 5, 2000, the City Council opened the public hearing, took
testimony, discussed the amendment, conducted the first reading of the
Ordinance, and scheduled the second reading and adoption for September 19,
2000
ATTACHED SUPPORTING DOCUMENTS:
Draft City Council Ordinance No
FISCAL IMPACT:
Operating Budget.
Amount Requested: NOT APPLICABLE
Account Number.
Project Phase-
Appropriation required:
Sandra Read Lane, Econor Sic Wv-etupment Mgr. September 19, 2000
mes Hansen, Director, CEDS
R
w Y' D'
ATE:
ary nn, : City Manager
° 16
W8100 3 00 PM
125
ORDINANCE NO 1324
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA AMENDING CERTAIN SECTIONS OF
CHAPTER 3 06 OF THE EL SEGUNDO MUNICIPAL CODE, ENTITLED
BUSINESS ATTRACTION PROGRAM
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION I The following Section is hereby added to Chapter 3 06 of the El
Segundo Municipal Code
"3 06.050 COUNCIL APPROVAL OF INCENTIVES"
"(a) The authority granted to the City Manager to approve financial incentives to
businesses under Sections 3.06 060 and 3 06 070 of tlus Chapter 3.06 is limited to an
aggregate amount of $12,500 per eligible business The City Council shall have the
exclusive authority to approve incentives to business under Section 3.06.060 and
3 060 70 which exceed the aggregate amount of $12,500 per eligible business
(b) In the event a business seeks an incentive which requires City Council
approval under subsection (a) of this Section 3 06.050 and such business needs a land use
approval which is subject to City Council review, the Council shall only consider the
request for the incentive concurrently with or subsequent to the Council's review of the
land use application, or, in the event City Council's potential review of the land use
application is only by way of appeal and no appeal is filed within the time limits
established by the El Segundo Municipal Code, subsequent to the expiration of time to
file the appeal
(c) An incentive requiring City Council approval under this Section 3.06 050
shall be placed on the Consent Calendar section of the City Council Meeting Agenda "
SECTION 2 The references to "Director of Planning and Building Safety" in
Section 3 06 070 of Chapter 3 06 of the El Segundo Municipal Code, shall re replaced
with "Director of Community, Economic and Development Services "
SECTION 3 SEVERABILITY If any section, subsection, subdivision,
paragraph, sentence, clause, or phrase of this Ordinance is for any reason held to be
invalid or unconstitutional by a decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portions of the Ordinance or any
part thereof The El Segundo City Council hereby declares that it would have passed
each and every section, subsection, paragraph, sentence, clause, or phrase, irrespective of
the fact that any one or more sections, subsections, subdivision, paragraphs, sentences
clauses, or phrases might be declared invalid or unconstitutional
ORDINANCE NO
BUSINESS ATTRACTION PROGRAM
PAGE NO 1 1 2
8129/00 12 06 PM
SECTION 4 EFFECTIVE DATE This Ordinance shall become effective 30
days after its adoption
SECTION 5 The City Clerk shall certify to the passage and adoption of this
Ordinance, shall cause the same to be entered in the book of the onginal Ordinances of
the City, shall make a note of the passage and adoption thereof in the records of the
meeting at which the same is passed and adopted, and shall within 15 days after the
passage or adoption thereof cause the same to be published or posted in accordance a ith
the law
PASSED, APPROVED AND ADOPTED this da-, of 2000
Mike Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five, that the
foregoing Ordinance No was duly introduced by said City Council at a regular
meeting held on the day of 2000, and was duly passed and
adopted by said City Council, approved and signed by the Mayor, and attested to by the
City Clerk, all at a regular meeting of said Council held on the day
of , 2000, and the same was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPROVED AS TO FORM
A% ark D li sley, ity Kiforney
ORDINANCE NO _1324
BUSINESS ATTRACTION PROGRAM
PAGE NO 2
8129/00 12 06 PM 127
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Proposal by Advanced Risk Management Techniques, Inc (Armtech) to perform
risk management organizational study
RECOMMENDED COUNCIL ACTION:
Approve agreement with Armtech to perform a Risk Management Organizational
study
BACKGROUND & DISCUSSION:
On May 16, 2000, the City Council directed an ad hoc subcommittee to meet with
the City Manager, City Attorney, and Finance Director to determine options for
providing legal and risk management services The subcommittee is
recommending entering into an agreement with ArmTech to audit the existing risk
management function and make recommendations for improvements Staff has
applied for a risk management grant from ICRMA, which will offset the $9,950
cost of the study by $4,000 if approved
ATTACHED SUPPORTING DOCUMENTS:
• Proposal by ArmTech to perform risk management organizational study
• Agreement with ArmTech to perform risk management organizational study
FISCAL IMPACT: Initial phase of study $9,950 to be offset by ICRMA grant of $4,000
Operating Budget: $9,950
Amount Requested: $9,950
Account Number: 601-62%
Project Phase: Authorize staff to execute agreement
Appropriation required: Yes — Included in FY 2000- 2001 Preliminary Budget
lIn�f / —"
Bret Plumlee, Finance Director
9 �(3 /RUC,
REVIEWED BY' DATE:
p
Mary S nn, City Manager 17 � /d
9/13/00 9 31 AM
12F
EXHIBIT A
SCOPE OF SERVICES
129
AI��M
CITY OF EL SEGUNDO,
CALIFORNIA
PROPOSAL TO PERFORM
RISK MANAGEMENT
ORGANIZATIONAL STUDY
September 12, 2000
23701 Birtcher Drive, Lake Forest CA 92630 -1783 (949) 472 -8324 • FAX (949) 4729228 • ADVRSKMG7.2 ®col corn
Independent Consultants
130
13t
FZ��i1
September 12, 2000
City of El Segundo
350 Main Street
El Segundo, California 90245 -3895
Arm Mr Bret M Plumlee
Director of Finance
PROPOSAL TO PERFORM
RISK MANAGEMENT ORGANIZATIONAL STUDY
002 -227
This proposal addresses the issues the City of El Segundo (the City) would like reviewed
as we understand them It is based on our discussions and our experience with many
similar projects
Thank you for the opportunity to submit this proposal We are confident we can provide
an innovative analysis of alternatives for organizing the risk management function within
the City
We look forward to the possibility of working with you on this important project
Respectfully submitted,
ADVANCED RISK MANAGEMENT TECHNIQUES
By . "(L)p -
Steven P. Kahn, CPCU, ARM
Managing Director
SPK:pem
C 18 M[SeguMU 9 -12.00 wpd
23701 Birtcher Drive Lake Forest CA 92630 -7783 (949) 472 -8324 • FAX (949) 472 -9228 • ADVRSKMGT2 ®aol corn
Independent Consultants
IABLE OF CONTENTS
I Introduction
A Background
B Purpose
II Project Approach
A Scope
B Action Plan
C Material to be Provided Consultant
D Timing
III Qualifications
A ARM Tech
B Project Team
C References
IV Fees
Appendices
A Project Team Resumes
B Public Entity Client List
C Brochure- Practical Risk Management
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",DVANCED RISK MANAGEMENT TECHNIQUES, INC
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J. INTRODUCTION
A. BACKGROUND
The City of El Segundo (the City) is a full - service City It provides police, fire,
recreational and other services to its 16,864 residents The City has a "daytime population"
of over 80,000
Risk management functions are now split among several departments Services are
provided by a mix of in -house and contract personnel Table I -1 shows responsibility for
many risk management functions
Table 1 -1
Risk Management Responsibilities
Position /Firm
Risk Management Responsibility
Director of Finance
Risk financing decisions
Purchasing Agent
Insurance purchasing/contract administration
Director of Human Resources
Oversee workers compensation program
Southern California Risk Management
Association
Administer workers compensation claims
City Manager
Approve liability claims to $5,000
City Council
Approve liability claims exceeding $5,000
Colen & Lee
Administer liability claims
Individual departments
Loss control /safety
City Clerk
Contract administration
City Attorney
Loss control
At this tune, the City wants to evaluate alternatives for organizing the risk management
function to obtain best results.
B PURPOSE
The purpose of the proposed project is to evaluate alternatives for organizing the risk
management function to obtain best results Specific issues to be analyzed are set forth in
the next section of this proposal
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AivP,NCED RISK MANAGEMENT TECHNIQUES, INC
II. PROJECT APPROACH
This section of the proposal sets forth a scope of work and plan of action to address the
City's needs as we understand them
A. SCOPE
In completing this project, we will
1 Identify what risk management functions are being performed (or not
performed), the organizational location and level of staffing (internal and
contract) assigned to those functions, and the overall effectiveness of the
current arrangement
2 Determine the need for organizational change and the ease with which these
functions could be moved to produce any needed improvement
3 Design a risk management approach that best responds to the City's specific
situation Design elements will include
a Identifying where in the City's organization various risk
management functions (e.g , risk identification, risk financing, loss
control and claims management) should be placed
b Identifying what staffing and other resource changes are necessary
to address the City's needs.
c Identifying what objectives and goals the City should establish for
risk management and the period of tune reasonable to accomplish
objectives and goals
d Describing how departments with risk management tasks should
interface with centrally located risk management services.
e Recommending an organizational structure and explaining the
changes and their expected benefits
f Identifying what budget is needed to support our recommended
approach
2
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D, /ANCED RISK MANAGEMENT TECHNIQUES, INC
4 Evaluate the claim settlement authority levels assigned to in -house and
contract personnel to determine if the process provides reasonable checks
and operates efficiently This will apply to liability and workers
compensation claims
5 Identify reports the Council and senior management should receive to
monitor the risk management program
6 Identify which functions should be performed in-house and which should
be performed by contractors This includes clauns administration, legal
defense of litigated claims, loss control and risk management
7 Evaluate the adequacy of risk management records
8 Calculate the City's cost of risk (COR) as the stem of
a Risk management administration expenses
b Retained losses
c Insurance premiums
d Contract service fees
9 Benchmark the City against a selection of other cities on.
a Workers compensation loss costs
b Liability loss costs
As an option, we will-
1. Critique the insurance and indemnity clauses used in a sample of City
contracts We will evaluate•
a Extent to which the City transfers risks to others, when appropriate
b. Protection the City receives from the insurance it requires of others
C. Effectiveness of the City's approach to obtaining and maintaining
certificates of insurance
2 Evaluate the formula the City uses to allocate liability and workers
compensation costs to departments This is a critique of the existing plan,
not the design of a new plan
3
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_ ADVANCED RISK MANAGEMENT TECHNIQUES, INC
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3 Evaluate trends in City liability losses over the past five years, using the
City's most recent actuarial study and data obtained while completing this
study
4 Evaluate trends in City workers compensation losses We will complete a
workers compensation actuarial study to make this analysis The actuarial
study will show
a Projected ultimate losses for years July 1, 1995 /96 through July 1,
1999/00
b Projected ultimate losses per $100 of payroll for years July 1,
1995 /96 through July 1, 1999/00
c Estimated incurred but unpaid losses at June 30, 2000
We will provide a narrative discussing loss trends
B. ACTION PLAN
To complete this project, we will
1 Conduct an initial telephone discussion with the Director of Finance to
review data requirements, work steps, the interview schedule and other
project details
2 Receive from the City and review the information listed in Section C,
"Material to be Provided Consultant."
3, Interview key personnel performing risk management tasks This includes•
a Director of Finance
b Director of Human Resources
c City Clerk
d City Attorney
e City Manager
f Fire Chief
g Police Chief
h Director of Public Works
4
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,ADVANCED RISK MANAGEMENT TECHNIQUES, INC
Purchasing Agent
Director of Recreation and Parks
k City Council Member on the Risk Management Committee
Representative of Southern California Risk Management Associates
in Representative of Colen & Lee
n General Manager, Independent Cities Risk Management Authorit}
During the interviews we will review procedures. files, systems,
communications, goals and policies We will also examine the level of
staffing and other resources used by the City to perform each function
During the course of the project, other individuals to be interviewed may
be identified If so, they will be incorporated in the interview schedule
4 Analyze all data received.
5 Conduct follow -up interviews and obtain supplemental information as
needed
6 Prepare a draft report of findings and recommendations The report will
address each issue of the Scope section of this proposal It will contain a
short management summary, followed by the detailed backup necessary to
support all conclusions
Our reports are practical working documents They are often used by
clients for several years to guide implementation and measure progress
toward established goals. To ensure usability, we keep unnecessary
technical jargon to a minimum.
7 Meet with the City to discuss the draft report
8 Prepare a final report
C. MATERIAL TO BE PROVIDED CONSULTANT
During the initial stages of the project, we would like the City to provide
1 The most current annual financial statement and budget report
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ADVANCED RISK MANAGEMENT TECHNIQUES, INC
2 Job descriptions for each City employee performing risk management tasks
that are a subject of this study
3 Copies of contracts with claims adjustors
4 Copies of all procedures, ordinances and policies that address risk
management issues
5 Copies of any recent claim audits, actuarial studies or other technical or
management studies related to City risk management
It is likely that, during the course of this study we will identify additional information that
would be helpful We will request that information as we become aware of the need for it
We will keep all such requests to a nummum, consistent with the need to conduct a
thorough study
The data requested does not address the optional projects If the optional projects are
requested, we will submit a supplemental data request
D. TIMING
The City wants to fund this project from its October 1, 2000/01 budget The City would
also like to complete work as soon as possible
We suggest the schedule in Table II -1 on the following page
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,ADVANCED RISK MANAGEMENT TECHNIQUES, INC
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Table II -1
Proposed Project Schedule
Activity
Target Completion Dates
(Days From
Project Inception)
City authorizes work
1
Initial telephone discussion
3
City provides requested data
14
Interviews at City
20
Complete initial data analysis
30
Complete follow -up interviews
35
Submit draft report
40
Meet to discuss draft report
45
Submit final dratt report
50
ARM Tech is flexible in its timing We can start work prior to October 1, 2000 We can
complete work more quickly if interviews are scheduled earlier
14n
A -,v4NCEG RISK MANAGEMENT TEC;HNIC,)IIFC INr
111. QUALIFICATIONS
In this section, we describe ARM Tech's qualifications and those of the consultants likely
to work on the project
A. ARM TECH
ARM Tech is a risk management, actuarial and insurance consulting firm
Founded in 1982, ARM Tech has 12 consulting professionals, plus support staff
ARM Tech's headquarters are in Lake Forest, California
Local government represents over 60% of ARM Tech's consulting practice. As a
recognized leader in providing public entity risk management advice, we have assisted
hundreds of City governments with risk management concerns.
B. PROJECT TEAM
Personnel who will work on this project are
1 Mr. Steven A Kahn, CPCU, ARM. Mr Kahn will work on the project. He
has more than 24 years' experience as a consultant to governmental entities
Mr Kahn holds an MBA with an emphasis in risk management from the
University of Georgia. He is past President of the Orange Empire Chapter
of the Society of CPCU, Editor of Practical Risk Management (PRM) and
past President of the Risk Management Research Council He is a frequent
speaker at PRIMA, RIMS and other industry meetings
2. Mr. Michael M. Kaddatz, CPCU, ARM. Mr. Kaddatz will also work on
the protect, participate in discussions of key issues, assist in obtaining
information from other cities and provide peer review. He has more than
23 years of independent risk management consulting experience
Mr. Kaddatz also spent two years in the risk management department of a
mayor utility and three years as an underwriter
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RISK MANAGEMENT TECHNIQUES INC
Mr Kaddatz is past President of the Society of Risk Management
Consultants He also served as National Governing Chairman for the
Society of CPCU's Risk Management Section
3 Mr. Peter F. / unker, ARM. Mr Junker is a senior consultant at
ARM Tech and will assist with onsite work and analysis He has provided
consulting service to many government clients, including King Count},
Washington, San Jose and Orange County Fire Authorit}
Other ARM Tech personnel may provide support Resumes are appended
C. REFERENCES
We encourage you to talk to those familiar with our work Clients for whom we have
performed work sunilar to that proposed here include.
Mr Scott G. Malkemus Ms Sharon O. Ughtholder
Personnel Director Risk Manager
City of Brea County of Orange
(714) 990 -7719 (714) 834 -2696
Ms Priscilla Morse Mr Don Siggelkow
Risk Manager Budget Director
County of San Mateo City of Minneapolis
(650) 3634610 (612) 673 -2918
Mr Kent Rock Mr Donald E. Dodson, ARM
Treasurer Risk Manager
City of Boise City of La Mesa
(208) 384 -3780 (619) 667 -1178
Mr Richard Welch
Mr. Ervin Young
Risk Manager
Director of Personnel
City of Los Angeles
City of Santa Cruz
(213) 473 -5622
(831) 420 -5040
Mr. Ron Gudfode Mr Delta Uyenoyama
Risk and Benefits Manager Chief — Risk Management Operations
City of Saint Paul County of Los Angeles
(651) 266 -8888 (213) 974 -1101
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PC��NCED RISK MANAGEMENT TECHNIQHFS IN(-
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IV. FEES
To complete the proposed project, excluding the optional project, the fee is $9,950 This
includes all fees and expenses
Fifty percent (50%) of the project fee will be invoiced when work commences The
balance will be invoiced 60 days later Each invoice is due upon presentation
To complete the optional projects, the fees are as shown in Table IV -1
Table IV-1
Fees for Optional Projects
Optional Project
Fee
C surance and indemnity clauses
$1,250
Evaluate cost allocation formula
1,000
Evaluate liability loss trends
900
Evaluate workers compensation loss trends
2,400
If the optional projects are accepted, the invoices will be modified accordingly
To accommodate the City's desire to complete work soon, we are prepared to commence
work prior to October 1, 2000 and submit the first invoice after October 1, 2000. The final
invoice will be submitted 60 days after work commences.
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ADVANCED RISK MANAGEMENT TECHNIQUES, INC
APPENDIX A
Project Team Resumes
i"
ADVAN`EC RISK MANAGEMENT TECHNIQUES, INC
STEVEN P. KAHN, CPCU, ARM
Managing Director
EXPERIENCE Advanced Risk Management Techniques, Inc - March, 1982 to present Consultant to
corporations and public agencies on risk management, propem and casualty insurance. self -
insurance, cash -flow programs and risk pooling programs
Warren, McVeigh & Griffin, Inc - May, 1976 to March, 1982 Principal Consultant Provided
a full range of risk management services similar to services now provided b% Advanced Risk
Management Techniques, Inc
University of Georgia - January, 1975 to May, 1976 Graduate Assistant, Department of Risk
Management and Insurance Provided inswction to undergraduate students in statistics,
computer programming and insurance Also performed independent research projects for the
Head of the Department
Hartford Insurance Group - January, 1973 to December, 1974. Started as management trainee
Advanced to commercial casualty underwriter responsible for workers' compensation and all
liability Imes
U S Army - Active duty, August, 1972 to January, 1973 Active reserves, 1973 to 1980
Discharged as Captain
ACADEMIC University of Georgia, Athens, Georgia M B.A with emphasis on risk management and
BACKGROUND insurance Graduate assistant to Department Head
• University of Oregon, Eugene, Oregon B A in Marketing
• American Institute for Property and Liability Underwriters, Inc
• Chartered Property and Casualty Underwriter (CPCU) designation, October, 1977
• Continuing Professional Development Certificate
• Insurance Institute of America, Associate in Risk Management (ARM) Designation,
August, 1978 (Highest grade in country on ARM 56 exam)
PROFESSIONAL a Society of Chartered Property and Casualty Underwriters - Past President, Orange Empire
SOCIETIES Chapter
• Society of Risk Management Consultants
• Risk Management Research Council, Past President
• Editor, Practical Risk Management
PUBLISHED 0 "Pooling A Review of Results," Risk Financing, May, 1987
ARTICLES 0 "Excess Workers' Compensation Insurance," The Risk Report, January, 1985
• "Basics of Fidelity Bonds," Public Risk, October, 1989
• "Excess Workers' Compensation Insurance, An Update" Commercial Liability Gisurance,
November 1989
• "Avoiding Crime Coverage Gaps," The Risk Report, November 1992
• "Nontnsurance Risk Transfer," AMA Management Handbook, November 1994
LICENSES Licensed as a Risk Management Consultant in Maine, Maryland, Michigan, Nebraska,
New York and Texas
• PriNate pilot
T ,4
M
MICHAEL M. KADDATZ, CPCU, ARM
Managing Director
EXPERIENCE Independent Risk Management Consulting — 1977 to present Consultant to
businesses, public agencies and associations on risk management
property/casualty insurance, self - insurance, cash-floe, risk retention pools,
contractual risk transfer and other risk treatment programs With ARM Tech
since 1982
Risk Management — Two years as an insurance analyst for Southern California
Edison Administered owner - controlled property/casualty insurance program for
large construction projects. Responsible for casualty insurance portfolio
including nuclear and marine programs. Reviewed contracts and negotiated
insurance- related contractual provisions with vendors
Underwriting — Three years as a casualty underwriter for Employers Insurance
of Wausau. Underwrote liability, crime and workers' compensation insurance
for large commercial accounts Specialized in retrospective and other loss -
responsive rating plans
ACADEMIC University of Wisconsin, Stevens Point, Wisconsin
BACKGROUND B.S. in Business Administration and Economics
Califorma State University, Long Beach Graduate studies in Finance
American Institute for Property and Liability Underwriters, Inc., Chartered
Property Casualty Underwriter (CPCU) Continuing Professional Develop-
ment Certificate
Insurance Institute of America, Associate in Risk Management (ARM)
PROFESSIONAL Society of Chartered Property and Casualty Underwriters - Past Governing
SOCIETIES Chair, Risk Management Section
Society of Risk Management Consultants - Past President
PAPERS AND "Mergers & Acquisitions - Risk Analysis," Society of Risk Management
PUBLICATIONS Consultants
"Self- Insurance Program Requires Planning," National Underwriter
Contractual Risk Transfer, contributing author, International Risk Management
Institute, Dallas, Texas
"Determining Appropriate Broker Compensation," ASHRM
"Public Entity Pools," National Institute of Municipal Law Officers
"Surety Bonds - The Public Agency's Perspective," Creative Approaches -
Managing Public Agency Risks, published by PRIMA
"Contractual Risk Transfer," RIMS, PRIMA, American Public Power
Association (APPA), Insurance Education Association, International Ri-,k
Management Institute
t4f
PETER F.
Senior Consultant
EXPERIENCE Independent Risk Management Consulting — 1996 to present Consultant to
corporations, public agencies and associations on risk management, property and
casualty insurance, self - insurance, cash -flow programs, captives and other risk
treatment programs With ARM Tech since 1998
Underwriting — Eight years Account Executive for TIG and Underwriter for
AIG Risk Management Underwrote nsk management accounts and association
programs that utilized cash -flow and self - insurance approaches such as captives,
large deductibles, retros and fronting arrangements Excess Casualty
Underwriter for American Re- Insurance and Howden Agencies
Risk Management — Four years. Risk Manager for Thrifty Corporation and
Risk Specialist for Lockheed Corporation. Negotiated purchase of property,
liability and workers', compensation insurance, set up premium allocation
systems, reviewed leases and contracts, advised management on proper
self - insured reserve levels, participated in workers' compensation claim reviews
and coordinated loss control and claims handling
Actuarial — Five years Actuarial Analyst for Crum & Foster Analyzed loss
data and calculated rates for auto liability, medical malpractice, products liability
and umbrella liability
.ACADEMIC The College of Insurance, New York, New York
BACKGROUND B.S — Actuarial Science
Insurance Institute of America, Associate in Risk Management (ARM)
PROFESSIONAL Risk & Insurance Management Society (RIMS)
SOCIETIES 1989 -1993
PAPERS AND "Agency Captives - Are They Right For You ?"
PUBLICATIONS Insurance Women of Los Angeles (IWLA)
"Risk Funding In The 90's"
Risk & Insurance Management Society (RIMS)
4/98
-
- _ �� �, vC_� R,SY � ✓� , �,, -_ �i� _ �HNI�UES I��C
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APPENDIX B
Public Entity Client List
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ADVANCED RISK MANAGEMENT TECHNIQUES, INC
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ADVANCED RISK MANAGEMENT TECHNIQUES, INC.
PUBLIC ENTITIES SERVED
Associations and Pools
Education
Cities
Aiaska Municipal League
Alaska School Boards Association
Albuquerque New Mexico
Amerind Risk Management Corporation
Broward Count} 5choo6 Florida
Arvada Colorado
A „ooanon of Washington Cities
California Institute or Technologt
Boise Idaho
Arizona Municipal Ri,k Retention Group
Capistrano Untried School District
Colorado Springs Colorado
California Sanitation Risk Mgmt Association
Centinela South Bay School Ins Authority
Costa Mesa California
California Transit Insurance Pool
College of the Sequoias
Denver Colorado
Cenrlal San Joaquin Valley Risk Management
Compton Unified School District
Duluth Minnesota
Association
Illinois Schools Group
Honolulu, Hawan
Colorado Intergovernmental Risk Sharing Agency
Iowa Board of Regents
Juneau Alaska
Coluraco Special Districts Pool
Los Angeles Community College District
Kodiak Alaska
Couny Supervisors Association of California
Los Angeles County Office of Education
La Mesa California
Excess Insurance Authont,f
Montana School Boards Association
Laguna Niguel, California
Fire Agencies Insurance Risk Authority IFAIRA)
North Carolina State Board of Education
Los Angeles California
Housing Authority Risk Retention Pool
Purdue University
Lubbock Texas
Kansas Eastern Region Insurance Trust
Riverside County School Districts
Minneapolis Minnesota
Missoun Public Ent iv Risk Mgmt Fund
San Diego County Office of Education
Oklahoma Cu) Oklahoma
Montana League of One,
Schools Linked for Insurance Management
Ontario California
Montana Municipal insurance Authorltl
University of Alaska
Oxnard California
National Association of County Executives
University of California
Petaluma, California
rNACO
University of Hawaii
Phoenix, Arizona
Nebraska A5500aton of County Officials
University or Michigan
Placentia California
North Dakota Insurance Reserve Fund
University or Mississippi Medical Center
Portervdle California
Santa Clara Coum> Schools Ins Group
University of Wyoming
Provo, Utah
Schools Insurance Authorn)
Ventura County Schools
Renton Washington
South Carolina Municipal Insurance Trust
Washington State School Directors Assoc
Rialto, California
Volusia Counol of Governments Florida
Roseville, California
V, uconsm Counties Association
Districts and Authorities
Saint Paul Minnesota
lM�om ing Association or Risk Management
Alameda Bureau of Electricity
Santa Ana California
Transportation
Albuquerque Water Res Department
Santa Maria, California
Bonneville Power Adminstration
Simi Valley California
Airport Authority or Washoe County
Chelan Public Utility District
Ventura, California
Alabama Transit Association
King County Housing Authority
California Department of Transportation
Los Angeles Dept of Water and Power
Counhes/Boroughs
California Transit Association
Greater Lafayette Public Transportation
Lower Colorado River Authority
Alameda, California
Corporation
Memphis Light, Gas & Water
Fairbanks, Alaska
Indianapolis Public Transportation Corporation
Missouri River Energy Services
Salt River Project
Jackson, Oregon
Massachusetts Association of Regional Transit
San Diego Housing Corporation
Johnson, Kansas
Kauai, Hawaii
Authorities
Memphis Area Transit Authority
South Tahoe Public Utility District
Kem, California
Metropolitan Transit Commission,
Tacoma Port Authority
Turlock Irrigation District
Ketchikan, Alaska
Minneapolis/Safnt Paul
Michigan Department of Transportation
Utah Municipal Power Agency
King, Washington
Los Angeles, California
Missusippf State Highway Department
States
Marquette, Michigan
Onio Department of Transportation
Maui,
ui, Ha
waPort
of Long Beach
Arizona Nevada
Napa, C
California
Port of Seattle
Colorado New Mexico
Orange, California
Port of Tacoma
Delaware North Dakota
Pinellas, Florida
Riverside County Transportation Commission
Hawaii
San Juan, Washington
Seattle Metro
Idaho
Idaho South Dakota
San Luis Obis California
p0,
Sonoma County Transit
Kentucky Utah
Tocele, Utah
Texa, Department of Highways and Public
Maine West Virginia
Washoe, Nevada
Transportation
Michigan Wisconsin
Whitman, Washington
Wisconsin Department of Transportation
Mississippi Wyoming
Missouri Navajo Indian Nation
14 "i
23701 Bracher Drive Lake Forest, CA 92630 -1783 • (949) 471 -8324 . FAX (949) 472 -9228
Independent C ri,o&n ,,, . ,...,_-L
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-• ^--• • •
APPENDIX C
Brochure
Practical Risk Management
I i f,
ADV"NCED RISK MANAGEMENT TECHNIQUES, INC
Published by
D
EZCH
With continuing
counsel from a panel
of advisors
Practical Risk Management
The Professional's Handbook
Updated and Reprinted
Order now and receive:
• All copy reprinted
• Two new binders
• Four updates each year
• Available Online
The Risk Manager's How- To -Do -lt Working Tool
For more information call 949 - 458 -9474
Or E -mad. karla@pracrisk.com
Practical Risk Management is published by the West's largest risk management consulting firm,
ARM Tech
Practical Risk Management has been completely reprinted, remdexed, and reissued, with new
pages and new binders This brand new edition includes all topics of the last 25 years, with many
more to come
Who is ARM Tech?
ARM Tech is an independent risk management, actuarial and insurance consulting firm. ARM
Tech provides a broad range of services to corporations and governmental entities Valuable
background from consulting assignments supports the writing and updating of PRM topics.
ARM Tech's principals, in particular Steven Kahn and Michael Kaddatz, have worked as advisors
with PRM's Dave Warren and Ros McIntosh since PRM's early years. In addition, ARM Tech profes-
sionals bring special expertise in healthcare, construction, utility, association pool and public
entity industries, as well as actuarial and claim audit disciplines
What's in the new Practical Risk Management?
There are regular updates and additions to the print version and to PRM OnLINE, the Internet
version of Practical Risk Management, which is enjoying growing popularity.
Visit our new Website!
The Practical Risk Management website has been completely revised. Visit us at pracrtsk.com
How Is It Used?
Practical Risk Management is used:
• As a reference and guide to such tasks as.
Reviewing insurance clauses in contracts
• Researching risk management issues
• Understanding insurance policy provisions
• Working with brokers and direct writing insurers
• Risk management administration and record - keeping
• Loss prevention and claims supervision
• Subrogating claims
• Controlling litigation
.Allocating costs among departments
and many, many other risk management functions
• To train staff in the essentials and fine points of risk management
• To influence management on risk management issues
• To expand the risk manager's knowledge and education
Who Uses It?
Practical Risk Management is used by:
• Most of the Fortune 1000 companies
• All the major insurance brokers
• Risk managers in over 30 countries
• Finance officers, underwriters, lawyers and accountants
• Other executives responsible for the risk management function
Authority and Acceptance
• PRM is as authoritative as any single source can be. Each topic is closely reviewed by
specialists and permanent advisors before being condensed into a readable format. This
variety of sources provides a consensus not available anywhere else. Use it to back up
requests or recommendations to management or clients, and for presentations and training.
• In several sessions at RIMS conferences, Practical Risk Management was voted the risk
manager's most valuable reference. The Pittsburgh RIMS Chapter conducted a survey
which found Practical Risk Management to be the "most useful" of all manuals.
Pricing:
New*
Renewal
Option A
Printed Version .. ...$385..
.$185
Option B
Online Version .. ... .$199 .
.$149
Option C
Both Versions ... ...... $440.
..... $210
*For orders outside the United States, please add $25 for first year postage and $10 for renewal years.
—5—/ /;�
What is Practical Risk Management?
Since its inception in 1974, Practical Risk Management has grown into what is probably the
world's most widely used risk management reference. It is a 2-volume, loose -leaf handbook,
covering all aspects of risk management, with chapters as follows:
Why In- House'Risk Manageme
B. Risk Finance' &Self )>
Accounting
Association Pools • '
Captive Insurance Companies
Cash Flow Plans
Cost Allocation
Derivatives
Financial Guarantees
Mergers & Acquisitions
Municipal Pooling
OCIP
Risk Finance
Risk Retention
Risk Retention Act
Self - Insurance of W/C
State Self -Ins. Requirements
Taxes
Tender Offer Insurance
C.Insurers
Direct Writers
Factory Mutual System
Highly Protected Risks
Illinois Insurance Exchange
E. Legal &Political Aspects
Acting as a Witness in Legal Procedings
Court Cases
Employee Benefits
International Risk Management
Kidnap & Ransom
Litigation Management
Political Risks
Punitive Damages
Risk Mgt. and the Law
F. Property Risks and Insurance
Boiler & Machinery
Builders Risk insurance
Computer Centers
Construction Projects
Crime
Difference -In- Conditions
Earthquake
Flood
Goods in Transit
Ocean Marine
Property
r,vwcuwi ocmucwuuy
Rented Vehicles" -
Umbrella Liability
Underground Storage Tanks
Workers Compensation
H. Risk Manager's Resources
Consultants
Data Processing and Statistics
Publications
Risk Management Education
Risk Mgt. Information Systems
Risk Management on the Internet
Risk Management Organizations
State Regulation
I. Specific Industries
Agents and Brokers
Banks and Financial Institutions
Construction Contractors
Hospitals
Public Entities
J. Index /Glossary r 152
Practical Risk Management
23701 Butcher Drive
Lake Forest, CA 92630
i4g
With contmutng
xnael from a pan
Practical Risk Management
The Professional's Handbook
Visit us online at www.pracrisk.com
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Order now by returning the following form with your check payable to
Practical Risk Management
tPractical
Mail to:
Risk Management Phone: 949 -45B -9474
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t
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'My
matting address is.
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title
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Address
t
CM state zip
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E -Mad
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t
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AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this 19th day of September, 2000,
between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as
"City" and the—Advanced Risk Management Techniques, Inc hereinafter referred to as
"Consultant" Inconsideration of the mutual covenants and conditions set forth herein, the
parties agree as follows
1 SCOPE OF SERVICES Consultant agrees to perform the services set forth
in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof Consultant represents
and warrants that it has the qualifications, experience and facilities to properly perform said
services in a thorough, competent and professional manner and shall, at all times during
the term of this Agreement, have in full force and effect, all licenses required of it by law,
including, but not limited to, a valid El Segundo Business License Consultants shall begin
its services under this Agreement on September 19, 2000 Consultant shall complete each
of the services set forth in Exhibit A to the City's satisfaction If the City is not satisfied with
any such services, the Consultant shall work on such matter until the City approves of the
service Further, Consultant shall complete the services set forth in Exhibit A strictly
according to the schedule provided therein
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153
h
2 STATUS OF CONSULTANT Consultant is and shall at all times remain as
to the City a wholly independent contractor The personnel performing the services under
this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive
direction and control Neither City nor any of its officers, employees or agents shall have
control over the conduct of Consultant or any of Consultant's officers, employees or
agents, except as set forth in this Agreement Consultant shall not at any time or in any
manner represent that it or any of its officers, employees or agents are in any manner
officers, employees or agents of the City Consultant shall not incur or have the power to
incur any debt, obligation or liability whatever against City, or bind City in any manner
Consultant shall not disseminate any information or reports gathered or created pursuant
to this Agreement without the prior written approval of City except information or reports
required by government agencies to enable Consultant to perform its duties under this
Agreement
3 CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS Consultant shall
keep itself informed of applicable local, state and federal laws and regulations which may
affect those employed by it or in any way affect the performance of its services pursuant to
this Agreement. Consultant shall observe and comply with all such laws and regulations
affecting its employees City and its officers and employees, shall not be liable at law or in
equity as a result of any failure of Consultant to comply with this section
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154
4 PERSONNEL Consultant shall make every reasonable effort to maintain the
stability and continuity of Consultant's staff assigned to perform the services hereunder and
shall obtain the approval of the City Manager of all proposed staff members performing
services under this Agreement prior to any such performance
5 COMPENSATION AND METHOD OF PAYMENT Compensation to the
Consultant is set forth in Exhibit "A" Section IV hereto and made a part hereof Payments
shall be made within thirty (30) days after receipt of each invoice as to all non - disputed
fees If the City disputes any of consultant's-fees it shall give written notice to Consultant in
30 days of receipt of a invoice of any disputed fees set forth on the invoice
6 ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be
compensated for any services rendered in connection with its performance of this
Agreement which are in addition to those set forth herein or listed in Exhibit "A ", unless
such additional services are authorized in advance and in writing by the City Manager
Consultant shall be compensated for any additional services in the amounts and in the
manner as agreed to by City Manager and Consultant at the time City's written
authorization is given to Consultant for the performance of said services.
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155
7 ASSIGNMENT All services required hereunder shall be performed by
Consultant, its employees or personnel under direct contract with Consultant Consultant
shall not assign to any subcontractor the performance of this Agreement, nor any part
thereof, nor any monies due hereunder, without the prior written consent of City Manager
8 FACILITIES AND RECORDS City agrees to provide suitably equipped and
furnished office space, public counter, telephone, and use of copying equipment and
necessary office supplies for Consultant's on -site staff, if any
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services All such
records shall be maintained in accordance with generally accepted accounting principles
and shall be clearly identified and readily accessibie. Consultant shall provide free access
to the representatives of City or its designees at reasonable times to such books and
records, shall give City the right to examine and audit said books and records, shall permit
City to make transcripts therefrom as necessary, and shall allow inspection of all work,
data, documents, proceedings and activities related to this Agreement Such records,
together with supporting documents, shall be maintained for a period of three (3) years
after receipt of final payment
9 TERMINATION OF AGREEMENT This Agreement maybe terminated with
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15R
or without cause by either party upon 30 days written notice In the event of such
termination, Consultant shall be compensated for non - disputed fees underthe terms of this
Agreement up to the date of termination
10 COOPERATION BY CITY All public information, data, reports, records, and
maps as are existing and available to City as public records, and which are necessary for
carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant
in every reasonable way to facilitate, without undue delay, the work to be performed under
this Agreement
11 OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the
event of termination, suspension or abandonment of, this Agreement, all original maps,
models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer
files, files and other documents prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole property of City With
respect to computer files, Consultant shall make available to the City, upon reasonable
written request by the City, the necessary computer software and hardware for purposes of
accessing, compiling, transferring and printing computer files.
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x
12 RELEASE OF INFORMATIONICONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall
be considered confidential and shall not be released by Consultant without City's prior
written authorization excepting that information which is a public record and subject to
disclosure pursuant to the California Public Records Act, Government Code 0 6250, et sea
Consultant, its officers, employees, agents or subcontractors, shall not without written
authorization from the City Manager or unless requested by the City Attorney, voluntarily
provide declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this Agreement
or relating to any project or property located within the City Response to a subpoena or
court order shall not be considered "voluntary" provided Consultant gives City notice of
such court order or subpoena
If Consultant or any of its officers, employees, consultants or subcontractors does
voluntarily provide information in violation of this Agreement, City has the right to reim-
bursement and indemnity from Consultant for any damages caused by Consultant's
conduct, including the City's attorney's fees
Consultant shall promptly notify City should Consultant, its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other
t�
1FF
discovery request, court order or subpoena from any party regarding this Agreement and
the work performed thereunder or with respect to any project or property located within the
City City retains the right, but has no obligation, to represent Consultant and /or be present
at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with
City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant However, City's right to review any such response does not imply
or mean the right by City to control, direct, or rewrite said response
(b) Consultant covenants that neither they nor any officer or principal of their firm
has any interest in, or shall they acquire any interest, directly or indirectly which will conflict
in any manner or degree with the performance of their services hereunder Consultant
further covenants that in the performance of this Agreement, no person having such
interest shall be employed by them as an officer, employee, agent, or subcontractor without
the express written consent of the City Manager
13 DEFAULT In the event that Consultant is in default of any provision of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for
any work performed after the date of default and can terminate this Agreement immediately
by written notice to the Consultant.
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14 INDEMNIFICATION
(a) CONSULTANT REPRESENTS IT IS SKILLED IN THE PROFESSIONAL
CALLING NECESSARY TO PERFORM THE SERVICES AND DUTIES AGREED TO
HEREUNDER BY CONSULTANT, AND CITY RELIES UPON THE SKILLS AND
KNOWLEDGE OF CONSULTANT. CONSULTANT SHALL PERFORM SUCH SERVICES
AND DUTIES CONSISTENT WITH THE STANDARDS GENERALLY RECOGNIZED AS
BEING EMPLOYED BY PROFESSIONALS PERFORMING SIMILAR SERVICE IN THE
STATE OF CALIFORNIA.
(b) CONSULTANT IS AN INDEPENDENT CONTRACTOR AND SHALL HAVE
NO AUTHORITY TO BIND CITY NOR TO CREATE OR INCUR ANY OBLIGATION ON
BEHALF OF OR LIABILITY AGAINST CITY, WHETHER BY CONTRACT OR
OTHERWISE, UNLESS SUCH AUTHORITY IS EXPRESSLY CONFERRED UNDER THIS
AGREEMENT OR IS OTHERWISE EXPRESSLY CONFERRED IN WRITING BY CITY.
CITY, ITS ELECTED AND APPOINTED OFFICIALS, OFFICERS, AGENTS, EMPLOYEES
AND VOLUNTEERS (INDIVIDUALLY AND COLLECTIVELY, "INDEMNITEES ") SHALL
HAVE NO LIABILITY TO CONSULTANT OR TO ANY OTHER PERSON FOR, AND
CONSULTANT SHALL INDEMNIFY, DEFEND, PROTECT AND HOLD HARMLESS THE
INDEMNITEES FROM AND AGAINST, ANY AND ALL LIABILITIES, CLAIMS, ACTIONS,
CAUSES OF ACTION, PROCEEDINGS, SUITS, DAMAGES, JUDGMENTS, LIENS,
LEVIES, COSTS AND EXPENSES OF WHATEVER NATURE, INCLUDING
-4
j�n
REASONABLE ATTORNEYS' FEES AND DISBURSEMENTS (COLLECTIVELY
"CLAIMS"), WHICH THE INDEMNITEES MAY SUFFER OR INCUR OR TO WHICH THE
INDEMNITEES MAY BECOME SUBJECT BY REASON OF OR ARISING OUT OF ANY
INJURY TO OR DEATH OF ANY PERSON(S), DAMAGE TO PROPERTY, LOSS OF USE
OF PROPERTY, ECONOMIC LOSS OR OTHERWISE OCCURRING AS A RESULT OF
OR ALLEGEDLY CAUSED BY THE PERFORMANCE OR FAILURE TO PERFORM BY
CONSULTANT OF CONSULTANT'S SERVICES UNDER THIS AGREEMENT OR THE
NEGLIGENT OR WILLFUL ACTS OR OMISSIONS OF CONSULTANT, ITS AGENTS,
OFFICERS, DIRECTORS OR EMPLOYEES, IN PERFORMING ANY OF THE SERVICES -
UNDER THIS AGREEMENT.
IF ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE INDEMNITEES
BY REASON OF ANY OF THE MATTERS AGAINST WHICH CONSULTANT HAS
AGREED TO INDEMNIFY THE INDEMNITEES AS ABOVE PROVIDED, CONSULTANT,
UPON NOTICE FROM THE CITY, SHALL DEFEND THE INDEMNITEES AT
CONSULTANT'S EXPENSE BY COUNSEL ACCEPTABLE TO THE CITY. THE
INDEMNITEES NEED NOT HAVE FIRST PAID ANY OF THE MATTERS AS TO WHICH
THE INDEMNITEES ARE ENTITLED TO INDEMNITY IN ORDER TO BE SO
INDEMNIFIED. THE INSURANCE REQUIRED TO BE MAINTAINED BY CONSULTANT
UNDER PARAGRAPH 15 SHALL ENSURE CONSULTANTS OBLIGATIONS UNDER
THIS PARAGRAPH 14(B), BUT THE LIMITS OF SUCH INSURANCE SHALL NOT LIMIT
THE LIABILITY OF CONSULTANT HEREUNDER. THE PROVISIONS OF THIS
161
PARAGRAPH 14(B) SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION
OF THIS AGREEMENT.
THE CONSULTANT'S INDEMNIFICATION DOES NOT EXTEND TO CLAIMS
OCCURRING AS A RESULT OF THE CITY'S NEGLIGENT OR WILLFUL ACTS OR
OMISSIONS.
CONSULTANT HAS READ THIS SECTION 14 IN ITS ENTIRETY AND
KNOWLINGLY AND WILLINGLY ACCEPTS THE OBLIGATIONS CONTAINED HEREIN.
15 INSURANCE
A Insurance Reouirements Consultant shall provide and maintain
insurance acceptable to the City Attorney in full force and effect throughout the term of this
Agreement, against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by Consultant, its
agents, representatives or employees Insurance is to be placed with insurers with a
current A M Best's rating of no less than A•VII Consultant shall provide the following
scope and limits of insurance
broad as.
(1) Minimum Scope of Insurance Coverage shall be at least as
(a) Insurance Services Office form Commercial General
Liability coverage (Occurrence Form CG 0001)
-10-
1 iz '%
(b) Insurance Services Office form number CA 0001 (Ed
1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025,
or equivalent forms subject to the written approval of the City
(c) Workers' Compensation insurance as required by the
Labor Code of State of California and Employer's Liability insurance and covering all
persons providing services on behalf of the Consultant and all risks to such persons under
this Agreement (Not needed ff Self - employed with no employees)
(d) Errors and omissions liability insurance appropriate to the
Consultant's profession
(2) Minimum Limits of Insurance Consultant shall maintain limits
of insurance no less than
(a) General Liability $1,000,000 per occurrence for bodily
injury, personal injury and property damage If Commercial General Liability Insurance or
other form with a general aggregate limit is used, either the general aggregate limit shall
apply separately to the activities related to this Agreement or the general aggregate lima
shall be twice the required occurrence limit
(b) Automobile Liability $1,000,000 per accident for bodily
injury and property damage
(c) Workers' Compensation and Employer's Liability
Workers' Compensation as required by the Labor Code of the State of California and
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163
Employers Liability limits of $1,000,000 per accident
occurrence
(d) Errors and Omissions Liability $1,000,000 per
B Other Provisions Insurance policies required by this Agreement shall
contain the following provisions
(1) All Policies Each insurance policy required by this paragraph
15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by
the insurer or either party to this Agreement, reduced in coverage or in limits except after
30 days' prior written notice by Certified mail, return receipt requested, has been given to
the City
(2) General Liability and Automobile Liability Coverages
(a) City, its officers, officials, and employees and volunteers
are to be covered as additional insureds as respects- liability ansing out of activities
Consultant performs, products and completed operations of Consultant; premises owned,
occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by
Consultant. The coverage shall contain no special limitations on the scope of protection
afforded to City, its officers, officials, or employees.
(b) Consultant's insurance coverage shall be primary
insurance as respect to City, its officers, officials, employees and volunteers. Any
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164
insurance or self insurance maintained by City, its officers, officials, employees or
volunteers shall apply in excess of, and not contribute with, Consultant's insurance
(c) Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability
(d) Any failure to comply with the reporting or other
provisions of the policies including breaches of warranties shall not affect coverage
provided to the City, its officers, officials, employees or volunteers
(3) Workers' Compensation and Employer's Liability Coverage
Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all
rights of subrogation against City, its officers, officials, employees and agents for losses
arising from work performed by Consultant for City
C Other Requirements Consultant agrees to deposit with City, at or
before the effective date of this contract, certificates of insurance necessary to satisfy City
that the insurance provisions of this contract have been compiled with, The City Attorney
may require that Consultant furnish City with copies of original endorsements effecting
coverage required by this Section The certificates and endorsements are to be signed by
a person authorized by that insurer to bind coverage on its behalf City reserves the right
to inspect complete, certified copies of all required insurance policies, at any time
-13-
fry
-�nMk
(1) Consultant shall furnish certificates and endorsements from
each subcontractor identical to those Consultant provides
(2) Any deductibles or self - insured retentions must be declared to
and approved by City At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing payment
of losses and related investigations, claim administration, defense expenses and claims
(3) The procuring of such required policy or policies of insurance
shall not be construed to limit Consultant's liability hereunder nor to fulfill the
indemnification provisions and requirements of this Agreement
16 ENTIRE AGREEMENT This Agreement is the complete, final, entire
and exclusive expression of the Agreement between the parties hereto and supersedes
any and all other agreements, either oral or in writing, between the parties with respect to
the subject matter herein Each party to this Agreement acknowledges that no
representations by any party which are not embodied herein and that no other agreement,
statement, or promise not contained in this Agreement shall be valid and binding
17 GOVERNING LAW The City and Consultant understand and agree
that the laws of the State of California shall govern the rights, obligations, duties and
-19-
IPr.
,Q a
liabilities of the parties to this Agreement and also govern the interpretation of this
Agreement Any litigation concerning this Agreement shall take place in the Los Angeles
County Superior Court
18 ASSIGNMENT OR SUBSTITUTION City has an interest in the
qualifications of and capability of the persons and entities who will fulfill the duties and
obligations imposed upon Consultant by this Agreement In recognition of that interest,
neither any complete nor partial assignment of this Agreement may be made by Consultant
nor changed, substituted for, deleted, or added to without the prior written consent of City
Any attempted assignment or substitution shall be ineffective, null, and void, and constitute
a material breach of this Agreement entitling City to any and all remedies at law or in
equity, including summary termination of this Agreement
19 MODIFICATION OFAGREEMEN The terms of this Agreement can
only be modified in writing approved by the City Council and the Consultant The parties
agree that this requirement for written modifications cannot be waived and any attempted
waiver shall be void
20 AUTHORITY TO EXECUTE The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he /she/they hasthave the
authority to execute this Agreement on behalf of his/her/their corporation and warrants and
represents that he /shefthey has /have the authonty to bind Consultant to the performance
of its obligations hereunder
-15-
f1z 117
21 NOTICES Notices shall be given pursuant to this Agreement by
personal service on the party to be noted, or by written notice upon such party deposited
in the custody of the United States Postal Service addressed as follows
City
City Clerk's Department
City of El Segundo
350 Main Street
El Segundo, California 90245
Telephone (310) 322 -4670, extension 230
Facsimile (310) 322 -4167
Consultant
Attention
The notices shall be deemed to have been given as of the date of personal
service, or three (3) days after the date of deposit of the same in the custody of the United
States Postal Service
20 SEVERABILITY The invalidity in whole or in part of any provision of
this Agreement shall not void or affect the validity of the other provisions of this Agreement
-11-
I C r
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year firstbovie` written
�, GeC
By t � i
Title J, -m.? 4 r�
V
CITY OF EL SEGUNDO
M
Title
ATTEST APPR ED AS TO FORM:
Cindy Mortesen rk D. He6 ey
City Clerk City Attorney
MV-10
1 q r,,
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 19, 2000
AGENDA HEADING: Consent Calendar
Approval of Examination plan for the Personnel Merit System job classification of
Police Captain.
RECOMMENDED COUNCIL ACTION:
1) Approve the examination plan
BACKGROUND & DISCUSSION:
PLEASE REFER TO ATTACHMENT -
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: N/A
Operating Budget: N/A
Amount Requested: N/A
Account Number:: N/A
Project Phase:: N/A
Appropriation required: No
ORI?e; DATE:
Jeff rt Assistant Citv M na er
R WED BY: DATE:
-
Ma Gfra Cifv KA ..nor 18
ACTION
17 0
ATTACHMENT
Chapter 2.28 080 of the El Segundo Municipal Code, entitled "Administration and
Personnel ", provides that the Personnel Officer shall review and recommend to
the City Manager, who in turn shall recommend to the City Council, an
appropriate examination plan and weights for each portion of the examination for
Personnel Merit System fob classifications
The Human Resources Department has initiated the recruitment, testing and
selection process for the fob classification of Police Captain and has posted the
notices of the examinations in accordance with the City's Municipal Code and the
City's Personnel rules and Regulations
It is recommended that the City Council approve an examination plan that
contain the following examination techniques and weights for each portion of the
examinations
Police Captain: (Closed - Promotional)
Career Preparation Interview & Structural Technical Interview -Weighted 100%
t��
CITY OF EL SEGUNDO
MEMORANDUM
DATE: September 19, 2000
TO: Honorable Mayor and Members of the City Council
City Manager
City Clerk
FROM: Julia Abreu Mason, Council Assistant
SUBJECT: Adjournment of September 19, 2000Council Meeting
Council may wish to adjourn tonight's meeting in memory of:
Mary Ella Shoupe whose life was tragically taken on Sunday,
September 10, 2000. [Mayor to fill in pertinent details].
Dr. Dick Bertain, former ESUSD Superintendent, Bush administration
official, and long time friend of El Segundoans, died of cancer, on
Monday, September 13, 2000. He will be remembered for his legacy to
the education of our children and for establishing the El Segundo
Educational Foundation which raises money for the school district
through private donations. Dr. Bertain is survived by his wife Mary, six
children and their nine children.
Our condolences to friends and family members.
J. w1mcmowlz'Mcmonal Nonficmon Form to City Council&Sint
Revised — 9/15/2000
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Approval of Examination plan for the Personnel Merit System job classification of
Police Captain.
RECOMMENDED COUNCIL ACTION:
1) Approve the examination plan
BACKGROUND & DISCUSSION:
- PLEASE REFER TO ATTACHMENT —
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: N/A
Operating Budget: N/A
Amount Requested: N/A
Account Number:: NIA
Project Phase:: N/A
Appropriation required: No
DATE: September 15, 2000
DATE:
TAKEN:
HPJCOUNCILIAGENDA '�.M
Revised — 9/15/2000
ATTACHMENT
Chapter 2 28.080 of the El Segundo Municipal Code, entitled "Administration and
Personnel ", provides that the Personnel Officer shall review and recommend to
the City Manager, who in turn shall recommend to the City Council, an
appropriate examination plan and weights for each portion of the examination for
Personnel Merit System fob classifications
The Human Resources Department has initiated the recruitment, testing and
selection process for the job classification of Police Captain and has posted the
notices of the examinations in accordance with the City's Municipal Code and the
City's Personnel rules and Regulations.
It is recommended that the City Council approve an examination plan that
contain the following examination techniques and weights for each portion of the
examinations-
Police Captain: (Closed - Promotional)
Written Skills Exercise — Pass /Fail
Career Preparation Interview & Structural Technical Interview - Weighted 100%
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION
Approval of contract with Specialty Door Company, of 820 Ahwahnee Drive,
Millbrae, California, a supplier of doors, for $135,888.00, in support of Phase 6 & 7
of the City's Residential Sound Insulation (RSI) Program.
RECOMMENDED COUNCIL ACTION.
Approve Standard Public Works Contract and authorize the Mayor to execute upon
approval of City Attorney
BACKGROUND & DISCUSSION
Approval of this contract is a milestone in the execution of the City's RSI program,
the most recent phase of which was approved by City Council in December, 1999
Specialty Door Company (Specialty) is the lowest responsible bidder. Specialty's bid
is well within the estimated cost established by staff Approval of this proposed
contract complies with applicable California State and Federal laws. Specialty has
successfully supplied doors, including acoustic doors, for numerous residential
sound insulation programs and has provided excellent references. Since FAA grant
funding for Phase 7 was not received until after the FY1999/2000 budget was
approved, this contract is dependant upon approval of the draft FY 2000/01 RSI
Program Budget, as submitted To delay approval of this Contract until after Council
approves the FY 2000/01 budget will delay the start of construction for at least a
month and may result in the City having to re- advertise for bids. While the City will
incur some Phase 7 costs this year, costs for construction contracts will not become
significant until after the first of October when construction begins
ATTACHED SUPPORTING DOCUMENTS
Bidder's List and Bid Amounts
FISCAL IMPACT:
Capital Budget: $1,100,000 is total amount budgeted for FY 2000101
Amount Requested. $ 150,000 lest cost for all project doors, including contingencies )
Account Number, 116 -400- 0000 -8960
Project Phase: Phase 6 & 7 of City's RSI program
Appropriation required: NO
ORIGINATED: DATE: September 1, 2000
Harvey Holden, Spyyycial Projects
James M Hansen, i� or L�6mmunl y, conomic and Development Services
Department
REVIEWED BY: DATE:
Mary Strenn, CitIlyan ger
9/1/002 03 PM
172
CITY OF EL SEGUNDO
BID OPENING LOG
NO. #CEDS 00-15
City of El Segundo
Doors
Date of Bid Opening:
Tuesday, September 1, 2000
Time of Bid Opening:
11:00 A. M.
Place of Bid Opening:
City Clerk's Office
I
2.
3
n
u
Specialty Door Company
820 Ahwaluice Drive
Millbrae, CA 94030
Moldings Plus Inc
1856 S Grove Avenue
Ontario, CA 91761
Staff Present
c. P08M8 \8ID \OP811ia0G1
lerk's Department
erk's Department
Department
n
173
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Cooperative Agreement between the State of California (Caltrans) and the City of El
Segundo for construction of traffic signal and roadway improvements at the Sepulveda
Boulevard (State Highway Route 1) intersections with El Segundo Boulevard, Grand
Avenue and Mariposa Avenue (estimated City's share of project = $387,500 00)
RECOMMENDED COUNCIL ACTION.
Approve agreement and authorize the Mayor to execute the agreement on behalf
of the City.
Allocate $387,500 00 from the Traffic Mitigation Fee account
Void contract number 2777 (April 18, 2000 agreement approved by City Council,
but not finalized by Caltrans)
BACKGROUND AND DISCUSSION
City and Caltrans staffs have been discussing several intersection improvements for
Sepulveda Boulevard at El Segundo Boulevard, Grand Avenue and Mariposa Avenue
Additionally, traffic improvements are required at the Grand Avenue intersection to
mitigate impacts from the Grand Avenue Corporate Center development
On April 18, 2000, the City Council approved a Cooperative Agreement for $112,877
proposed by Caltrans, which would allow the City to implement all the above
improvements by means of a single project Subsequent to City Council approval,
Caltrans informed staff that the proposed agreement inadvertently had not included
estimated costs for the Grand Avenue Corporate Center mitigation improvements and
has submitted the enclosed revised draft for approval by the City.
Caltrans has requested approval of the revised agreement in its entirety as opposed to
an amendment to the previously City approved agreement
ATTACHED SUPPORTING DOCUMENTS:
1 Summary of proposed improvements and estimated costs
2 Proposed City - Caltrans Cooperative Agreement.
FISCAL IMPACT:
Capital Improvement Program:
Amount Requested.
Account Number.
Project Phase:
Appropriation Required.
$387,500.00
702 - 400 - 8141 -8948
Cooperative Agreement
Yes - Traffic Mitigation Fees
ORIGINATED BY: Date:
Andres Santamana Director of Public Works SEP 12 2091 0
REVIEWED BY: Date:
RAmm S4rcnn (N+%, %K
PWSEPTEMBER19 01 (Tuesday 9/12100 3 00 P M) 174
SUMMARY OF PROPOSED IMPROVEMENTS
Caltrans Funded Improvements (estimated cost = $395.500.001
(a) Left turn green arrows for eastbound El Segundo Boulevard and
eastbound Grand Avenue to northbound Sepulveda Boulevard
(b) Re- construction of the northwest comer of the Sepulveda Boulevard/
Grand Avenue intersection to provide for a larger truck turning radius
Caltrans will also acquire the necessary right -of -way from the auto repair
shop at the northwest corner of the intersection for this work
2. City Funded Improvements (estimated cost = $387.500.00)
(a) Left turn green arrows for eastbound and westbound Manposa Avenue at
Sepulveda Boulevard.
(b) Grand Avenue Corporate Center Mitigation Improvements:
(i) Second left turn lane for southbound Sepulveda Boulevard to
eastbound Grand Avenue, including re- construction of the existing
raised median island to accommodate the second left turn lane
(ii) Second left turn lane for westbound Grand Avenue to southbound
Sepulveda Boulevard, including re- construction of the existing
raised median island to accommodate the second left turn lane.
TOTAL ESTIMATED PROJECT COST = $783,000.00
(Including design, construction engineering and 15% contingencies)
PW- SEPTEMBER19 01 (Monday 9/11100 3 00 P M) 175
District Agreement #174457
7 -LA -I KP 40 49 (PM 25 16)
In Los Angeles Count}. In El Segundo
Sepulveda Boulevard (SR -1)
@ Grand Avenue. Manposa Avenue and at El
Segundo Boulevard intersections
7 -375- 4G4200
COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO ON is between the
STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to
herein as "STATE ", and
CITY OF EL SEGUNDO, a body politic and a
municipal corporation of the State of California,
referred to herein as "CITY"
I ,
176
District Agreement No. 7-4457
RECITALS
(1) STATE and CITY, pursuant to Streets and Highways Code Sections 114 and 130 are
authorized to enter into a Cooperative Agreement for improvements to State lughw al s A ithin
CITY
(2) STATE contemplates the construction of the northwest curb return, add a left -tum green
arrow on eastbound Grand Avenue and eastbound El Segundo Boulevard to northbound
Sepulveda Boulevard, relocatmg the drainage and utility facilities, at the Grand Avenue/
Sepulveda Boulevard (SR -1) intersection by widen the northwest comer curb return at the
Grand Avenue/Sepulveda Boulevard intersection referred to herein as "IMPROVEMENTS"
(3) CITY desires to modify raised median on westbound Grand Avenue and on southbound
Sepulveda Boulevard to install dual left -turn lanes, which exceed State standards and to
implement certain improvements to mitigate traffic impacts resulting from a development
consisting of the addition of a second left turn lane for southbound Sepulveda Boulevard and
westbound Grand Avenue, left turn arrows for east and westbound Manposa Avenue at the
Sepulveda Boulevard, and add a second left turn lane for westbound Grand Avenue to south
Sepulveda Boulevard, referred to herein as "BETTERMENTS"
(4) STATE has requested CITY to design and include IMPROVEMENTS in the construction
contract for BETTERMENTS. Both IMPROVEMENTS and BETTERMENTS are
collectively referred to herein as "PROJECT'
(5) The parties hereto intend to define herein the terms and conditions under which PROJECT
is to be constructed, financed, and maintained
2 177
PM
District Agreement #7 -4457
SECTION I
CITY AGREES
(I) To provide all necessary preliminary engineering, including plans and specifications, and
utility identification and location and all necessary construction engineering sen ices for
PROJECT and bear CITY's share of the expense thereof Estimates of such costs are shown
on Exhibit A, attached and made a part of this Agreement.
(2) To apply for necessary encroachment permits for required work within State highway rights
of way, in accordance with STATE's standard permit procedures. as more specifically
defined in Articles (2), (3). and (4) of Section III of this Agreement
(�) To construct PROJECT by contract in accordance with plans and specifications of CITY and
approved by STATE
(4) Construction within the existing or ultimate STATE right of way shall comply with the
requirements in STATE's Standard Specifications and PROJECT Special Provisions, and in
conformance with methods and practices specified in STATE's Construction Manual
(5) CITY s share of the construction cost esurnated to be $397,500 shall be an amount equal to
54% of the actual road work constriction cost, and the cost of STATE furnished material,
if any, as determined after completion of work and upon final accounting costs
(o) Upon completion of PROJECT and all work incidental thereto, to fin ush STATE with a
detailed statement of the portion of the engineering and construction costs to be home by
STATE, including resolution of any contract claims, which have been allowed to the
construction contractor CITY thereafter shall refund STATE promptly after completion of
3 178
i-
District Agreement No. 7-4457
CITY's final accounting of PROJECT costs, any amount of STATE's deposit required in
Section II, Article (1) remauung after actual costs to be borne by STATE have been
deducted, or to bill STATE for any additional amount required to complete STATE's
financial obligations pursuant to this Agreement.
(7) To establish separate PROJECT accounts to accumulate charges for all costs to be paid b%
STATE pursuant to this Agreement
(8) To submit a billing in the amount of $332.435 to STATE 15 days prior to CITY's bid
advertising date of a construction contract for PROJECT Said billing represents STATE's
share of the total estimated cost of prelumnary engineering, construction and construction
engineering for PROJECT
(9) To make all necessary arrangements with the owners of public or pnvaie utilit} facilities
which could conflict with construction of PROJECT in accordance with applicable law, the
provisions of any franchise, master contracts or other agreements m effect with the respective
utility owners CITY shall prepare the necessary notices and/or Utility Agreements to
relocate, and inspect the required utility relocation work
(10) To be responsible, at CITY expense, for the investigation of potential hazardous waste sites
and any required cleanup that would impact BETTERMENTS portion of PROJECT
Locations subject to cleanup include utility relocation work required for BETTERMENTS
4 17r,
District Agreement 07 -4457
SECTION lI
STATE AGREES
(I) To deposit with CITY within 25 days of receipt of billing therefor (which billing will be
forwarded 15 days prior to CITY's bid advertising date of a construction contract for
PROJECT), the amount of $332.435, which figure represents STATE s esumated share of
the expense of preliminary engineering, construction engineering, and construction costs
required to complete PROJECT, as shown on Exhibit A STATE's total obligation of said
anticipated PROJECT costs, exclusive of claims and excluding cost referred to in Section
III. Article (8) of this agreement, shall not exceed the amount of $365.679, provided that
STATE may, at its sole discretion, in writing, authorize a greater amount
(2) To issue at no cost to CITY and CITY's contractor, upon proper application by CITY and by
CITY's contractor, the necessary encroachment permits for required work within State
highway right of way, as more specifically defined in Articles (2), (3), and (4) of Section
III of this Agreement
(3) To be responsible, at STATE expense, for the investigation of potential hazardous waste sites
and any required cleanup that would impact IMPROVEMENTS portion of PROJECT.
(4) To pay an amount equal to 46% of the actual construction costs related to the actual road
work construction cost, estimated to be $292,200 (not including $63,000 in right -of -way
costs) In no event shall STATE's total obligation for construction cost under this agreement,
excluding costs referred to in Section III, Article (11), exceed the amount of $321.420,
provided that STATE may, at its sole discretion, in writing, authorize a greater amount
5
ISO
District Agreement No. 74457
(5) STATE's share of the expense of preliminary engineering shall be an amount equal to 46%6
of CITY's actual costs for prelimman engineering for the enure project
(6) STATE's share of the expense of con5mictton engineering shall be an amount equal to 46%
of CITY's actual costs for construction engineering for the entire project
(7) To pay CITY upon completion of all work and within thirty-five (35) days of receipt of a
detailed statement made upon final accounting of costs therefor, any amount over and above
the aforesaid advance deposit required to complete STATE's financial obligation pursuant
to this agreement
SECTION III
IT IS MUTUALLY AGREED
(1) All obligations of STATE under the terms of this Agreement are subject to the appropriation
of resources by the Legislature and the allocation of resources by the California
Transportation Commission.
(2) Construction by CITY of improvements referred to herein which he within STATE highway
rights of way or affect STATE facilities, shall not be commenced until CITY's original
contract plans involving such work and plan for utility relocations have been reviewed and
accepted by signature of STATE's District Director of Transportation, or the District
Director's delegated agent, and until an encroachment permit to CITY authorizing such work
has been issued by STATE
6 181
District Agreement 47 -4457
() CITY shall obtain aforesaid encroachment permit through the office of State District Permit
Engmeer and CITY's application shall be accompanied by five (5) sets of reduced
construction olans of aforesaid STATE approved contract plans Receipt b. CITY of the
approved encroachment permit shall constitute CITY's authorization from STATE to proceed
with work to be performed by CITY or CITY's representatives within proposed STATE
rights of way or which affects STATE facilities, pursuant to work covered b. this
Agreement CITY authorization to proceed with said work shall be contingent upon CITY's
compliance with all provisions set forth in this Agreement and said encroachment permit
(4) CITY's construction contractor shall also be required to obtain an encroachment permit from
STATE prior to commencing any work within STATE rights of way or which affects
STATE facilities The application by CITY's contractor for said encroachment permit shall
be made through the office of State District Permit Engineer and shall include proof said
contractor has payment and performance surety bonds covering construction of PROJECT
(5) CITY shall not award a contract to construct PROJECT until after receipt of STATE's
deposit required in Section II, Article (1) of this Agreement.
(6) Should any portion of PROJECT be financed with Federal funds or State gas tax funds, all
applicable laws, regulations and policies relating to the use of such funds shall apply,
notwithstanding other provisions of this Agreement.
(7) After opening of bids for construction of PROJECT, the estimated of STATE's cost will be
revised based on actual bid prices. STATE's required deposit under Section II, Article (1)
will be increased or decreased to match said revised estimate If deposit increase or decrease
is less than $1,000 no refund or demand for additional deposit will be made until final
accounting Right of way will automatically be vested in STATE, and materials, equipment
7 1 rub
District Agreement No. 7-4457
and appurtenances installed outside of STATE's right of way will automatically be vested
in CITY No further agreement will be necessary to transfer ownership as herein above
stated
(8) If upon opening of bids, it is found that a cost overrun exceeding l0% of the estimate will
occur, STATE and CITY shall endeavor to agree upon an alternative course of action If
after twenty -five (35) days. an alternative course of action is not agreed upon this
Agreement shall be deemed to be terminated by mutual consent pursuant to Article (10) of
thus Section III
(9) Prior to award of the construction contract for PROJECT, STATE may terminate this
Agreement by written notice, provided STATE pays CITY for all PROJECT related costs
incurred by CITY prior to termination, such costs are not to exceed expenditures of $19385
(10) If termination of this Agreement is by mutual consent, STATE will bear 46% and CITY will
bear 54% of all road work costs within STATE's right of way incurred by CITY prior to
termination, except that any utility relocation costs shall be prorated in accordance with
STATE's /CITY's responsibility for utility relocation costs
(11) If existing public and/or private utility facilities outside of the STATE right -of -way conflict
with PROJECT constriction or violate STATE's encroachment policy, CITY shall make all
necessary arrangements with the owners of such facilities for their protection, relocation or
removal CITY shall inspect the protection, relocation or removal If there are costs of such
protection, relocation or removal which STATE and CITY must legally pay, STATE and
CITY shall share in the cost of said protection, relocation or removal, plus cost of
engineering overhead and inspection, in the amount of 46% STATE and 54% CITY If any
protection, relocation, or removal of utilities is required, such work shall be performed in
accordance with STATE's policy and procedure and those facilities located within the limits
8
183
14
District Agreement 47 -4457
of work providing for Improvement to the State highway, and in accordance with CITY's
policy for those facilities outside of the limits of work providing for the improvement to the
State highway CITY shall pay all of the costs involved of said protection, relocation or
removal. plus the cost of engineering overhead and inspection for those facilities outside of
the limits of work providing for the improvement to the State highwa}
(12) CITY will accept control and maintain, at its own cost and expense. the portions of
PROJECT lying outside of the STATE's right of way Also, CITY will maintain, at CITY
expense, local roads within STATE's right of way delegated to CITY for maintenance
(13) Nothing in the provisions of this Agreement is intended to create duties or obligations to or
rights in third parties not parties to this Agreement or affect the legal liability of either pain
to the Agreement by Imposing any standard of care with respect to the maintenance of State
highways c.= ferent from the standard of care imposed by law
(1 4) Neither STATE nor any officer or employee thereof is responsible for any damage or liabilm
occurring by reason of anything done or omitted to be done by CITY under or in connection
with any work, authority or jurisdiction delegated to CITY under this Agreement It is
understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully
defend indemnify and save harmless the State of California. all officers and employees from
all claims, suits or actions of every name, kind and description brought for or on account of
injury (as defined in Government Code Section 810.8) occurring by reason of anything done
or omitted to be done by CITY under or in connection with any work, authority or
Jurisdiction delegated to CITY under this Agreement.
9 184
District Agreement No. 7-4457
(:5) Neither CITY nor any officer or employee thereof is responsible for any damage or liabihn
occurring by reason of anything done or omitted to be done by STATE under or in
connection with any work, authority or Jurisdiction delegated to STATE under this
Agreement It is understood and agreed that, pursuant to Government Code Section 895 -t
STATE shall fully defend, indemnify and save harmless CITY, all officers and employees
from all claims, suits or actions of every name, kind and description brought for or on
account of injury (as defined in Government Code Section 810 8) occurring b. reason of
anything done or omitted to be done by STATE under this Agreement
(16) In the construction of said work, CITY will furnish a representative to perform the functions
of a Resident Engineer, and STATE may, at no cost farmsh a representative, if it so desire,
to ensure conformance of work to STATE's standards. Said representative's of CITY and
STATE will cooperate and consult with each other but all work within STATE's right of waN
shall be accomplished to the satisfaction of STATE's representative
(17) Those portions of this Agreement pertauung to the construction of PROJECT shall terminate
upon completion and acceptance of the construction contract for PROJECT by CITY with
concurrence of STATE, or on, July 1, 2002, whichever is earlier in time, however, the
ownership, operation, maintenance, liability and claims clauses shall remain in effect until
terminated or modified in writing by mutual agreement Should any construction related
claim arising out of PROJECT be awarded against CITY, STATE agrees to extend the
termination date of this agreement and provide additional funding as required to cover
CITY's proportion share of project costs or execute a subsequent Agreement to cover those
eventualities
10 185
STATE OF CALIFORNIA
Department of Transportation
JEFF MORALES
Director of Transportation
m
ROBERT It' SASSAMAN
District Director
Approved as to Form and Procedure-
Attorney Department of Transportation
Certified as to Funds
District Budget Manager
Certified as to Procedure.
Accounting Adirunist ator
11
District Agreement ##7 -4457
CITY OF EL SEGUNDO
Mayor
Appro to Form.
_1
City Attorney
By-
]BI;
n
DESCRIPTION
1) Construction Costs:
Electrical Work
Signal Modification
Contingencies (15 %)
Sub -Total (1)
Share
Road Work
Signs
Traffic Control System
Delineation Modifications
Const WCR's, SW, and Median
Utility Relocation
Roadway
Sub -Total
Contingencies (15 %)
Sub -Total (2)
Share
Sub -Total (1 +2)
CALL
Share
District Agreement No. 74457
EXHIBIT "A"
Estimated Cost
State Cm Total
Share Share EsTimate
$ 82,800
$ 97,200
$180,000
$ 12,420
$ 14,580
$ 27,000
S95,220
$111,780
$207,000
46%
54%
$ 2.300
S 2,700
$ 5.000
S 18.400
S 21,600
S 40,000
$ 14,800
$ 15,200
$ 30,000
$ 12,880
$ 15,120
$ 28,000
$ 27,600
$ 32,400
S 60,000
$ 95,325
$111,905
$207,230
$171,305
$198,925
$370,230
$ 25,696
$ 29,839
$ 55,535
$197,001
$228,764
$425,765
46%
54%
$292,221
$ 340,544
$632,765
$292,200
$ 340,600
$632,800
46%
54%
12
187
DESCRIPTION
2) Engineering Costs:
Prelinunary Eneineenne
Non -Labor (100 %)*
Labor (3 90 %)*
Overhead (170%)*
Sub -Total
Share
Construction Engineering
Non -Labor (170 %)*
Labor (3 77 %)*
Overhead (170 %)*
Sub -Total
Share
Engineering Sub -Total
(Preliminary & Construction)
Share
3) Right -of -Way Cost:
Right of Way Acquisition
Share
TOTAL PROJECT COSTS
CALL
*Percentage of Total Construction Costs
Filename COOPERATIVE AGREEMENT 4457
District Agreement #74457
State Cm Total
Share Share Estimate
$ 2,922
$ 3.406
$ 6.328
$ 11,396
$ 13283
$ 24.679
$ 4,967
$ 5,790
$ 10.757
$ 19,285
$ 22,479
$ 41,764
46%
54%
$ 4,967
$ 5,790
$ 10,757
$ 11,016
$ 12,841
$ 23,857
$ 4,967
$ 5,790
$ 10.757
$ 20.950
$ 24,421
$ 45,371
46%
54%
$ 40,235
$ 46,900
$ 87,135
46%
54%
$ 63,000
100%
5395,435 5387,500 5782,935
$395,500 $387,500 5783,000
13
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION:
Relocation of the City Golf Course fence in conjunction with the Sepulveda Boulevard
Widening project (Estimated cost $15,170.00)
RECOMMENDED COUNCIL ACTION
Authorize staff to issue a purchase order to Alcorn Fence Company in the amount of
$15,170.00 for relocation of the Golf Course fence
BACKGROUND AND DISCUSSION.
Construction along the east side of Sepulveda Boulevard abutting the City Golf Course
requires removal of approximately 800 feet of the existing chain link fence, which cannot
be reused because of its condition, to facilitate construction of the Sepulveda Boulevard
widening project, and to replace it with a new fence along the future right -of -way line
According to the City - Caltrans cooperative agreement, this work falls under the City's
obligation to provide right -of -way clearance
Staff contacted three fence contractors as indicated on the attachment Staff
recommends retaining Alcorn Fence which has pnor experience on working on State
Highways and is familiar with the Sepulveda Boulevard widening project.
ATTACHED SUPPORTING DOCUMENTS:
Bid Summary
FISCAL IMPACT:
Capital Improvement Program:
Amount Requested: $15,170.00
Account Number: 119 -400- 8203 -8422
Project Phase: Under Construction
Appropriation Required: No
ORIGINATED BY: awr Date:
- SEP 12 2000
REVIEWED BY Date. 9/
Mary Strenn_ Crtv Man nar 21
U
PW- SEPTEMBER19 02 (Monday 9/11/00 3 00 P M )
IP`,
ATTACHMENT
BID SUMMARY
1 Alcom Fence $15,170.00
2 Green Giant Landscape $15,51250
3 Baker Fence Company Did not satisfy insurance requirements
150
i`
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA REM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION.
Acceptance of the construction of the Public Safety Communications Center (final
contract amount = $1,914,866)
RECOMMENDED COUNCIL ACTION*
1 Accept the work as complete
2 Authorize the City Clerk to file the City Engineer's Notice of Completion in the
County Recorder's Office,
BACKGROUND AND DISCUSSION:
The City Council on September 21, 1999, awarded a contract to Hazama Corporation,
for the construction of the Public Safety Communications Center.
The work has now been satisfactorily completed. The final contract amount is
$1,914,866 The Certificate of Occupancy was issued on August 22, 2000
ATTACHED SUPPORTING DOCUMENTS.
1 Notice of Completion.
2 Letter from WMM Associates
FISCAL IMPACT-
Capital Improvement Program:
Amount Requested: $1,914,866
Account Number: 109 - 400 - 3105 -8378
Project Phase: Accept the work as complete
Appropriation Required: No
ORIGINATED BY:
Date:
Andres Santamana. Director of Public Works SEP 12 2000
REVIEWED BY: Date: 22
Mary Strenn. CI v Ma aaer
PWSEPTEMBER15 04 (Mmday 911100 3 00 P M)
191
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name Public Safety Communications Center
Project No PW 99 -1
Notice Is hereby given pursuant to State of California Civil Code Section 3093 at seq that
1 The undersigned is an officer of the owner of the interest stated below In the property
hereinafter described
2 The full name of the owner is City of El Segundo
3 The full address of the owner is- City Hall, 350 Main Street, El Segundo, CA, 90245
4 The nature of the interest of the owner is City Facility
5 A work of improvement on the property hereinafter described was field reviewed by the
project architect, W MM Associates, on August 22, 2000 The work done was New
Public Safety Communications Center
6 On September 19, 2000, the City Council of the City of El Segundo accepted the work of
this contract as being complete and directed the recording of this Notice of Completion in
the Office of the County Recorder
7 The name of the Contractor for such work of Improvement was Hazama Corporation
8 The property on which said work of improvement was completed Is In the City of El Segundo,
County of Los Angeles, State of California, and Is described as follows City park
9 The street address of said property is* 348 Main Street, El Segundo, CA
Dated
Bellur K. Devaraj
City Engineer
VERIFICATION
I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing
Notice of Completion: I have read said Notice of Completion and know the contents thereof, the same Is
true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct
Executed on , 2000 at El Segundo, California
Bellur K. Devaraj
City Engineer
N \N0TICE'&PW99.1 NOC (9!7100)
19 t�
09/07/00 11:41 FAX 212 382 2247 WXK ASSOCIATES
WMM ASSOCIATES
7��1/ T Architects and Planners
August 28, 2000
Lt. Brian Evanski
El Segundo Police Department
348 Main Street
El Segundo, CA 90245
Re: Completion of Construction
City of El Segundo
Public Safety Communications Center
Dear LL Evanski
111002
RECEIVED
SEP ' 2000
PUBLIC V✓ORK:,
ENGINEERING
Hazama Corporation completed the construction of the El Segundo Public
Communications Center, as per the construction drawings the specifications and
change orders Prepared by WMM Associates and the consulting engineers
WMM Associates prepared a punch list of items to be corrected pnor to
completion of construction; Hazama Corporation has corrected the punch list
items
WMM Associates completed the construction administration phase of the project
WMM Associates is in the process of reviewing the ' As- Built' construction
documents prepared by Hazama Corporation's sub - contractors.
As mentioned above the EI Segundo Public Safety Communication Center was
completed in compliance with the construction documents prepared by WMM
Associates.
If WMM Associates can provide additional assistance, please do not hesitate to
call us.
Sincerely,
WMM Associates
Frank Mendoza Jr.
Principal
SE "O- -20cc 3E 213 382 3247 97'
c m
to"
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda
AGENDA DESCRIPTION'
Termination of agreement with Arter & Hadden for legislative advocacy services
related to AB 2065 (Nakano)
RECOMMENDED COUNCIL ACTION:
Authorize staff to Inform Arter & Hadden in writing of the City's Intent to terminate
Its agreement for specific legislative advocacy services in Sacramento
BACKGROUND & DISCUSSION.
(Please see attached page marked "Discussion and Action ")
ATTACHED SUPPORTING DOCUMENTS:
1) Memo from Mr. Ron Stone re Resignation from Arter & Hadden
2 ) Final Memo from Ron Stone re. Status of AB 2065 (Nakano)
FISCAL IMPACT: NIA
Operating Budget:
Amount Requested:
Account Number-
Project Phase:
Appropriation Required: No
Assistant Cit
DATE: September 12,
E:
23
104
Discussion and Action:
In February 2000, the City entered into an agreement with the firm of Arter & Hadden
specifying that Mr Ron Stone would provide legislative advocacy services related to the
passage of AB 2065 (Nakano) The work performed toward that end was completed
exclusively by Mr Ron Stone, an employee of the firm Mr Stone's work included
representing the City in Sacramento, drafting legislation, meeting with Legislators and /or
their staff as needed and providing timely updates to the City with respect to the
progress of the legislation
Mr Stone did an outstanding fob representing the City in this endeavor, as is apparent
in the work product he produced and his interactions with City staff However, the
Legislature adjourned on August 31, 2000 without taking action on airport noise tax
credit legislation Additionally, Mr Stone informed the City recently that he was leaving
Arter & Hadden, effective September 1, 2000, to pursue another career opportunity with
Netgov com
The City's agreement with Arter & Hadden specifies the following "Section 6 The City
may terminate its agreement at any time for any reason by providing 30 -days written
notice " Because the Legislature has adjourned for the year and because Mr Stone is
no longer an employee of Arter & Hadden, staff is seeking authorization to inform the
firm of the City's intention to terminate the agreement in accordance with Section 6
SQ5
OWIZ /zist717 1b' 31 319282869585
Memo
� � ... . = 0. g = . 11**
Oslo Sapvanber 12, 2DOD
taw Art r a Haddon Departure
PAGE 82
As you brow. Riday, Septsnber 1 ws my led day in"Las Argaias dace d Amer &I Added, UP I
was O% and have acoepled a poullion o s Netgov.com's Vba Presidia far Wsd Coast COWWOM
Wide eflab to artd %golow prMOV tax credMa to raYder+ls bump near sirporia was a fudw ably
uns,wevMA this Veer, I believe that the CNy of El Segundo amomplsted a great deal during Cos
k gmk*m session In partkaxer
•
By working ckwly with Aorn George Nakano (D- Tonanoe) and No Half, I bolwe Vid the CMy
has subolanUaly Wa gtherrsd Ito islaimehip with Na a" Awont* rran As you know,
Asm NWQ= and No doff gisally valued our aRoris in drdling, ed"and lol ng on WW
Of hill UK coca legtsleb0n
• Thragh our lobbying affarta the CNy hs developed dN)q er oaxacliorwt tD other lW oloded
dliaais in SacamentD — pansy Awn Carcie Mgden (D-San F. ardaeo) and SPaabr Robert
* 12twog (aVen Nuys) Thaw nrietioratsps Will prom Invakeblm in the months and yaera tD
cone when EI Sopxxlo loo to SaorarwtoforNrrrcvei end etheraselMawe
In cwc usion, N has bean an honrrfor me %D,presort ttre Cky d E) SsguroD in SaoanantD over tte
peat several . w O I look fmord to etrft in dos toudr with you, the Cwid, and dtere In the
CNy, and to working together on s vanety d iswrse in the weeks and ,, Kx i fr tD cane.
196
Ronald
M.
Stone
As you brow. Riday, Septsnber 1 ws my led day in"Las Argaias dace d Amer &I Added, UP I
was O% and have acoepled a poullion o s Netgov.com's Vba Presidia far Wsd Coast COWWOM
Wide eflab to artd %golow prMOV tax credMa to raYder+ls bump near sirporia was a fudw ably
uns,wevMA this Veer, I believe that the CNy of El Segundo amomplsted a great deal during Cos
k gmk*m session In partkaxer
•
By working ckwly with Aorn George Nakano (D- Tonanoe) and No Half, I bolwe Vid the CMy
has subolanUaly Wa gtherrsd Ito islaimehip with Na a" Awont* rran As you know,
Asm NWQ= and No doff gisally valued our aRoris in drdling, ed"and lol ng on WW
Of hill UK coca legtsleb0n
• Thragh our lobbying affarta the CNy hs developed dN)q er oaxacliorwt tD other lW oloded
dliaais in SacamentD — pansy Awn Carcie Mgden (D-San F. ardaeo) and SPaabr Robert
* 12twog (aVen Nuys) Thaw nrietioratsps Will prom Invakeblm in the months and yaera tD
cone when EI Sopxxlo loo to SaorarwtoforNrrrcvei end etheraselMawe
In cwc usion, N has bean an honrrfor me %D,presort ttre Cky d E) SsguroD in SaoanantD over tte
peat several . w O I look fmord to etrft in dos toudr with you, the Cwid, and dtere In the
CNy, and to working together on s vanety d iswrse in the weeks and ,, Kx i fr tD cane.
196
SEP 01 2000 16:35 FR ARTER HRDDEN LLP 5
TO
FROM
DATE
ARTER & HADDEN LLP
Jeff Stewart
Ronald M. Stone
September 1, 2000
MEMORANDUM
CLIENT NO. 73239/01269
RE Airport Noise Tax Credit update
TO 5551551310322605 P.02i02
I wanted to let you and the El Segundo City Council know that I spoke to Asm George
Nakano's and Asm Carole Migden's office yesterday regarding Asm Nakano's airport noise tax
credit legislation.
As you know, yesterday was the last day of the current legislative session. While Asm
'Nakano pushed extremely hard for his legislation to be included in a last minute tax relief
package, he ultimately was not successful. (It should be noted that while a small tax relief
package passed the Assembly last night, it was never even considered to the Senate )
On behalf of the City, I have repeatedly thanked Asm Nakano and his staff for their
leadership on this issue.
Please do not hesitate to contact me with any questions.
a30U1:
3:390 :69
197
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION.
Request for City support and approval to close certain streets during the 24th Annual Richmond
Street Fair, Saturday, October 14, 2000
RECOMMENDED COUNCIL ACTION:
Approve request
BACKGROUND & DISCUSSION*
The 24`" Annual Richmond Street Fair is scheduled for Saturday, October 14, 2000 from
10 00 a m to 5 00 p m in the 100, 200 and 300 blocks of Richmond Street and on Franklin
Street between Main Street and Concord The Fair will also extend into the intersection of
Richmond and Grand Avenue, from the alleys to the east and west of the intersection The
El Segundo Chamber of Commerce has requested, among other things, closure of streets, the
posting of "No Parking" signage, notification to MTA for rerouting buses between 6 30 a.m
and 7 00 p m , waiver of permit fees, tables and chairs The cost for Street Department staff
time is $270 Police services will be volunteered by R.S V.P.s.
ATTACHED SUPPORTING DOCUMENTS.
1) Memorandum from Tim Grimmond, Chief of Police, dated September 8, 2000
2) Letter request from the El Segundo Chamber of Commerce, dated September 7, 2000.
FISCAL IMPACT -
Operating Budget
Amount Requested: $270 00
Account Number.
Project Phase
Appropriation Required Yes! No X
ORIGINATED: DATE. September 11, 2000
Marlene Baker, Executive Assistant
REVIEWED BY DATE: September 12, 2000
Manager
, Y/ 41, 24
I q A
City of El Segundo
INTER- DEPARTMENTAL CORRESPONDENCE
September 8, 2000
To: Mary Strenn, City Manager
From: Tim Gnmmond, Chief of Polic
Subject: 2000 Richmond Street Fair
On Saturday, October 14, 2000, the 24"' Annual Richmond Street Fair is
scheduled to take place from 1000 to 1700 hours. This event will take place in
the 100, 200 and 300 blocks of Richmond Street and on Franklin Street between
Main Street and Concord The Fair will extend into the intersection of Richmond
and Grand Avenue, from the alleys to the east and west of the intersection The
Chamber of Commerce is requesting the streets be closed to traffic between
0630 and 1830 hours
EVENT MANPOWER
Police
Street Department
TG•MT /sn
Attachment
(0930 — 1730 Hours)
R.S.V P.s
$27000
1 n r:
EL SEGUNDO
CHAMBER OF COMMERCE
September 7, 2000
The Honorable Mayor Mike Gordon
Members of City Council
350 Main Street
El Segundo, CA 90245
Re: 2000 Richmond Street Fair
Dear Mayor Gordon & Members of the City Council
The El Segundo Chamber of Commerce respectfully requests the support of the City Council for the 24"
Annual Richmond Street Fair, scheduled from 10 00 am to 5.00 pm on Saturday, October 14 The Fair
will take place in the 100, 200 and 300 blocks of Richmond Street and on Franklin between Main and
Concord The Fair will extend into the intersection of Richmond and Grand Avenue, from the alleys to
the east and west of the intersection All businesses and residences in the affected area will be notified to
minimize their inconvenience
Attendance records were broken at last year's Fair The rides and attractions located at the Richmond and
Grand intersections were quite popular, a "children's stage on Grand Avenue featured a magician, clown
and reptile shop+, and the addition of a "battle of the bands" appealed to many middle and high school
kids Community groups are encouraged to participate by signing up for a game, exhibit, or food booth
The Chamber requests the following City assistance and waiver of all permit and use fees
Street closure to traffic between 6 30 am and 7 00 pm
"No Parking" signage posted
Posting of appropriate notification signage in advance
Notification to MTA of rerouting of buses from 6 30 am to 7 00 pm
Electrical and amplified sound permits
10 to 12 tables (rectangular and/or round), 100 to 120 chairs
Per City requirements, the Chamber supplies the City Clerk's office with copies of Certificates of
Liability naming the City and Chamber as certificate holders for all Fair exhibitors
We are very excited about continuing this community tradition, which showcases historic Richmond
Street, and look forward to working together to produce a very successful Fair in 2000 We extend a
sincere thank you to the City and the Council for their ongoing support
Sincerely,
Kathryn Lourtie
Executive Director
427 Main Street El Segundo, CA 90245 • (310) 322 -1220 • Fax (310) 322 -6880
E -mail elsegundochamber @aol com
2 f10
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 19, 2000
AGENDA HEADING: Consent
A resolution of the City Council of the City of El Segundo, California, to declare
it's acceptance of the requirements of sections 13510(c) and 13512 of the
California Penal Code relative to the recruitment and training standards of public
safety dispatchers
COUNCIL ACTION.
Adopt Resolution
BACKGROUND & DISCUSSION.
Currently, the City of El Segundo does not participate in the Commission on
Peace Officer Standards and Training (POST) Reimbursable Program for it's
public safety dispatchers. This resolution would constitute a formal request for
acceptance into the program
The present recruitment and training standards used by the Police Department in
respect to public safety dispatchers meet or exceed all POST requirements as
mentioned in California Penal Code sections 13510(c) and 13512
Participation in the program provides for the reimbursement of funds spent when
dispatchers or dispatch supervisors attend POST certified training courses.
ATTACHED SUPPORTING DOCUMENTS:
Draft Resolution
FISCAL IMPACT:
Participation in the program would provide reimbursement of Police Department
funds spent on training.
ORIGINATED: DATE:
Glenn Coles, Sergeant
ri mond, hief o olice DATE: 9�.rt�sesr
Manager O 25
9/12/00 9 28 AM
2nl
RESOLUTION NO.
A RESOLUTION ACCEPTING THE REQUIREMENTS OF SECTIONS 13510 (c)
AND 13512 OF THE PENAL CODE RELATIVE TO THE RECREUITMENT
AND TRAINING STANDARDS OF PUBLIC SAFETY DESPATCHERS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, AS FOLLOWS
SECTION 1. The City Council of the City of El Segundo declares it accepts the
requirements of Section 13510 (c), Chapter 1, of Title 4, Part 4, of the California Penal
Code, and will adhere to the standards for recruitment and training established by the
Commission on Peace Officer Standards and Training (POST) for Public Safety
Dispatchers
SECTION 2. The City Council of the City of El Segundo will adhere to the
requirements of Section 13512, Chapter 1, that the Commission and its representatives
may make such inquiries as deemed appropriate by the Commission to ascertain that
the City of El Segundo public dispatcher personnel adhere to standards for selection and
training established by the Commission on-Peace Officer Standards and Training
SECTION 3. The City Clerk shall certify to the passage and adoption of this
resolution, shall enter the same in the book of original resolutions of said city, and shall
make a minute of the passage and adoption thereof in the records of the proceedings of
the City Council of said City, in the minutes of the meeting at which the same is passed
and adopted
PASSED, APPROVED and ADOPTED this 19th day of September 2000
Mike Gordon, Mayor
') n^
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five, that the foregoing
Resolution No was duty passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the 19`" day of September, 2000, and the same
was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
(SEAL)
Cindy Mortesen, City Clerk
APPROVED AS TO FORM
rk D. H sley, City A ey
0
hr ^
EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2000
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION,
Consideration of options for City -owned property located at 645 California Street known
as Angeles Girl Scout Camp Eucalyptus (There is no fiscal impact)
RECOMMENDED COUNCIL ACTION'
City Council approves the following items
Notify the Angeles Girl Scout Council to submit a reconstruction /repair/
maintenance plan for the campsite property within 60 days to the City for review
2 Establish a Camp Eucalyptus Task Force to review the submitted plan and to
make recommendations to the Council for further action
BACKGROUND AND DISCUSSION-
Camp Eucalyptus has been used as an Angeles Girl Scout Camp for over 46 years
The property on which it is located, 645 California Street, is public property and has
been leased to the Girl Scouts for their use as a campsite for twelve dollars ($12.00) a
year No lease exists at the current time
The existing facilities at the site are in need of repair and the Angeles Girl Scout Council
has been requested to correct the deficiencies If this report is approved, the Angeles
Girl Scout Council will be asked to submit a plan to address these deficiencies. If the
plan is inadequate or the Angeles Girl Scout Council elects not to submit a plan, the
Task Force formed will make recommendations for further action.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: No
VKIlilrvAl tuesT:,� Date:
i///I��_d' .,O ��„'y SEP 13 2000
Andres Santamana. Director of Public Works
REVIEWED B'Y� Date: ^/
PWSEPTEMBER15 05 (Wednesday 9/13100 1100 AM)
2C4