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2000 SEP 13 CC PACKETmi 5t, AGENDA �4 EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are subtnitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, SEPTEMBER 13, 2000 —11:00 A.M. CALL TO ORDER PLEDGE OF ALLEGIANCE — ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalfof their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. SPECIAL ORDERS OF BUSINESS - Proposal to enact a policy setting forth a procedure for establishing the offering of rewards to those who bring forth information leading to the arrest and conviction of offenders who have committed cremes within the jurisdiction of the city of El Segundo Recommendation - a) Approve Proposal b) Adopt Resolution PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who hate recen ed value of S50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer nnist so hdenthfi themselves prior to addressing the Cut, Council Failure to do so shall be a nusdenieanor and punishable bh a fine of S250 While all conunenis are welcorne, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Conmmnhcanons is closed CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et sec ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows ADJOURNMENT POSTED- DATE TIME NANM 00ag EL SEGUNDO CITY COUNCIL MEETING DATE September 13, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Proposal to enact policy setting forth a procedure for establishing the offering of rewards to those who bring forth Information leading to the arrest and conviction of offenders who have committed crimes within the jurisdiction of the city of El Segundo RECOMMENDED COUNCIL ACTION: Approve Proposal Adopt Resolution BACKGROUND & DISCUSSION: Currently, the City of El Segundo has no procedure in place allowing for, and governing, the offering of rewards to citizens who offer Information which assists the police department in solving crimes The offering of rewards for this purpose is allowed per Government Code sections 53069 5 and 53069 7 The police department Is seeking approval of this proposal as It believes that the offering of rewards In particularly serious and /or difficult to solve crimes will be an effective Investigative tool Each reward must be proposed by the Chief of Police, recommended by the City Manager and approved by the City Council ATTACHED SUPPORTING DOCUMENTS: Inter - Departmental Correspondence Draft Administrative Code Draft Resolution FISCAL IMPACT: There Is no fiscal Impact to enact this policy Individual rewards, with the prior approval of council, may be in the amount of up to $10,000 each ORIGINATED: DATE: coming$, of P lice DAi E: RE ED DATE: y anager City of El Segundo Inter - Departmental Correspondence August 31, 2000 To: Mary Strenn, City Manager From: Tim Gnmmond, Chief of Police Subject: Proposed policy governing the offering of rewards to individuals who offer information leading to the capture of criminals PURPOSE The purpose of this Policy is to set forth a procedure for establishing police reward offers Such reward offers are used by the Police Department to encourage citizens to come forward with information that could lead to the arrest and conviction of offenders who have committed crimes within the j unsdiction of the City of El Segundo BACKGROUND Authority Government Code 53069 5 and 53069 7 authorize the City Council to POLICY 1 Offer and pay a reward to any person who furnishes information leading to the arrest and conviction of any person(s) killing or assaulting with a deadly weapon or inflicting serious bodily harm upon a peace officer of the City of El Segundo while such officer is acting in the line of duty 2 Offer and pay a reward for information leading to the determination of the identity of, and the apprehension of any person whose willful misconduct results in injury or death to any person or who willfully damages or destroys any property 1 Publicly Funded Reward Offers The posting of a reward with public funds ordinarily shall require approval by the City Council In exigent circumstances, the Police Chief or the Acting Chief of Police, in his absence, is hereby authorized to post a reward of up to 510,000, payable out of the general fund When posting a reward, the City Council or Police Chief shall specify the total amount of money being offered, the conditions for payment, the term of the offer, and the facts of the criminal offense for which the reward offer is being made 2 Privately Funded Reward Offers Private individuals or entities may offer to pay a reward to anyone who furnishes information leading to the arrest and conviction of a person who has committed a felony or misdemeanor crime within the City of El Segundo a Prior to the posting of such an offer, the private party and/or entity must submit a written offer to the Police Chief or his/her designee that contains the following information The name, address and telephone number of the person or entity that is offering to pay the reward This information shall remain confidential upon request, n The amount of the reward offered ui The term of the offer in calendar days, with the time period to expire at 5 00 p in on the last day specified in the offer, ry A summary of the facts of the crime for which the reward offer is being made, including the name of the victim(s), if applicable A copy of the police report or criminal complaint filed thereon will suffice in lieu of a summary of the facts, and v Authorization for the Police Chief to pay the reward once the conditions of the reward offer are satisfied b At the time of submission of the written reward offer, the donor shall also present a check or money order made out to the City of El Segundo in the full amount of the reward offer The reward funds shall be deposited in a separate trust account maintained by the City Finance Department The donor shall be entitled to receive the interest accrued on this account, less any expenses incurred by the City to maintain the account c The Police Chief shall have the authority to post and publicize the privately funded reward offer immediately upon receiving (1) the written offer as specified above, and (2) evidence that the monies have been deposited with the City In exigent circumstances, the Police Chief may waive the requirement that the reward monies be on deposit with the City if the Police Chief is satisfied that they will be deposited forthwith d The Police Chief shall have the discretion to decline to accept a privately funded reward offer if he /she believes that the reward would not be in the public interest e Under no circumstances will the City of El Segundo pay or be obligated to pay public funds to a person claiming entitlement to a reward offered by a private person or entity 3 Payment of Rewards. a Person(s) intending to claim a reward shall tender the necessary information to the Police Chief or his/her designee The Police Chief shall make the final determination as to who is entitled to receive the reward If multiple parties claim a reward, the reward may be divided in a proportion set by the Police Chief based upon the relative importance of the information provided b The Police Chief or his/her designee shall request a warrant for the funds from the Finance Department The Chief shall obtain a written receipt from the person receiving the reward, which will be maintained by the Finance Department for at least five (5) years c For privately offered rewards not earned within the term of the reward, the Chief shall arrange for the return of the funds to the offer or and obtain a receipt therefore, which shall be maintained for five (5) years 4 A copy of this Policy may be made available to any person requesting information on the procedure for establishing police rewards The Police Chief or his/her designee may establish forms and other necessary rules or regulations to administer this policy Draft Administrative Code — Rewards Program CITY CLERK LIAISON The Commander of the Investigations Division or his designee will be the Departments liaison with the Office of the City Clerk concerning City- offered rewards. INITIATION OF REWARD REQUEST A request for an offer of a reward by the City may be initiated by a member of the City Council or by a letter from the Chief of Police or his designee to the City Council DURATION OF REWARD An offer of reward by the Police Department must be approved by the City Council then be published by the City Clerks Office in the local newspaper The offer of reward is valid for 180 calendar days from the date the offer of reward is published in the local newspaper This reward under certain extenuating circumstances can be extended another 180 calendar days with City Council approval and must also be re- published in the local newspaper ELIGIBLITY REQUIREMENTS FOR REWARD Before a City Offered reward can be paid to a claimant, the City Council needs verification from the Police Department that the claimant is eligible to receive payment pursuant to the City of El Segundo Reward Claim Checklist A Rewards shall not be paid to any person who is compensated, through employment or otherwise, for acts or findings which would otherwise entitle the person to claim a reward (i e., members of the news media) B No offer of reward shall be made to anyone acting as an agent for the suspect or if a suspect will benefit from the payment of the reward C Rewards shall not be paid to any person who is a dependant of a public officer D The claimant(s) must provide continued cooperation within the Criminal Justice System relative to the case for which the offer of reward is made This includes information that leads to the arrest and conviction to the person for which the offer of reward is made This continued cooperation might also include testifying as a witness in court if needed by the investigating detective DETECTIVE RESPONSIBILITIES When information is received which may lead to a reward claim, the assigned detective shall A Immediately document and record the date the information is received and the name and address of the potential claimant. This information is needed to establish a record that the information was received during the 180 -day period the reward was valid unless the time was extended to 180 -days. 1 B Inform potential claimants that claims will be processed when the case is adjudicated or otherwise concluded C Immediately notify the City Clerks Office that a potential claim on an offer of reward may exist. NOTE Claimants requesting information concerning payments of the reward shall be referred to the handling detective Detectives with questions on the reward procedure should contact the City Clerks Office When a case involving a City- offered reward has been adjudicated or otherwise completed and a claim for the reward has been made, the assigned detective shall A. Provide the claimant(s) with an application for Special Reward Payment (Attachment 1) B The detective will complete a Reward Claim Checklist (Attachment 2) for each claimant The Reward Claim Checklist provides the City Council with information venfied by detectives concerning the claimant's eligibility to receive payment of reward. If a claimant is ineligible to receive payment, the reason for ineligibility shall be explained on the Reward Claim Checklist If a claimant's identity cannot be revealed, enter "Anonymous" on the checklist and enter as much identifying data as possible If there are multiple claimants who choose to remain anonymous, identify those claimants as "Claimant A, Claimant B," etc NOTE Upon the request of the City Council, detectives may be required to provide insight relative to the amount of a reward which should be paid to a claimant (i e , value of the claimant's contribution to the investigation, multiple claimants involved) and/or the denial of payment C Submit the completed Reward Claim Checklist and Application for Special Reward Payment forms to the involved Detective Division Commanding Officer D Notify the City Clerks Office that an application for Special Reward Payment and Reward Claim checklist was submitted to the Detective Division Commanding Officer DETECTIVE DIVISION COMMANDING OFFICER When a case involving a City - offered reward has been adjudicated or otherwise concluded, the Detective Division Commanding Officer or his designee shall A Ensure that both a Reward Claim Checklist and an Application for Special Reward Payment are completed for each person submitting a claim 2 B Review the completed Reward Claim Checklist(s) and evaluate the contribution of each claimant to the investigation C Submit a recommendation supporting or opposing payment of the claim(s) This letter shall be submitted on a City of El Segundo inter - departmental correspondence and have attached a copy of a completed Reward Claim Checklist and Special Reward Payment for each claimant. The recommendation shall include A The name of the claimant (or Anonymous, "Claimant A, Claimant B," etc) B Whether the claimant is eligible or ineligible to receive payment. If the claimant is ineligible to claim a reward, provide a brief explanation. C A brief explanation as to the value of the claimant's contribution to the investigation (i e., claimant's contribution was vital; helpful but not essential; of no value to the investigation) In cases involving multiple claimants, include a statement as to which claimants should receive a part of the reward Briefly explain the assistance by each claimant and indicate the recommended percentage of the reward each claimant should receive. When a payment on an offer of reward has been approved by the City Council, the City Clerk will notify the Detectives Division Commander or his designee The Detective Division Commander or his designee shall submit a request for payment on a separate form to the Captain of the operations Division The request for payment on an offer of reward shall contain the following information A The date the offer of reward was approved by the City Council. B A brief synopsis of the case disposition, including the Court Case number C The date the City council approved the payment on reward and the amount of the reward The above information can be obtained from the Office of the City Clerk t DETECTIVE DIVISION RESPONSIBILITIES When the City offers a reward for a crime investigated by an outside agency (e g , City employee victimized outside the City), Detective Division shall be responsible for verifying the eligibility of claimants by A. Providing claimants with an Application for Special Reward form B Accepting the completed Application for Special Reward form from the claimant(s) C Contacting the outside agency handling the investigation to determine the extent of the claimant's contribution to the investigation D Completing a Reward Checklist for each claimant E Evaluating the claimant's contribution to the success of the investigation F Submitting an Inter - Departmental Correspondence through the chain of command containing a recommendation concerning payment, with completed Reward Claim Checklist(s) and Application(s) for Special reward Payment attached. G. Notifying the City Clerk that a claim was made on an offer of reward 4 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING PROCEDURE FOR THE PAYMENT OF REWARDS TO INDIVIUDUALS WHO PROVIDE INFORMATION LEADING TO THE APPREHENSION OF CRIMINALS WHEREAS, California Government Code sections 53069 5 and 53069 7 authorize the City Council to offer and pay rewards, in an amount set by City Council, to any person who provides information which leads to the apprehension and conviction of any person whose willful misconduct results in injury or death to any person or who willfully damages or destroys any property WHEREAS, The offering of rewards can be an effective investigative tool in solving crimes WHEREAS, The offering of rewards should be subjected to administrative controls and limited to certain circumstances NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of El Segundo, adopts this resolution permitting the offering and payment of awards, in the amount set by City Council The City Clerk shall certify as to the passage and adoption of this Resolution, shall enter the same in the book of the original Resolution of said City, and, shall make a minute of passage and adoption thereof in the record of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted PASSED, APPROVED AND ADOPTED this 13TH day of September, 2000. Mike Gordon, Mayor City of El Segundo, California ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF EL SEGUNDO I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 13`h day of September, 2000, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS TO FORM Mark D Hensley, City Attorney