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2000 MAY 16 CC PACKET�T AGEND] EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 16, 2000 - 5:00 P.M. Next Resolution # 4162 Next Ordinance # 1318 5.00 PM Session CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and/or confemng with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows. -tot Y O {q j�:Gu ♦ 1 EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items Unless otherwise noted in the Agenda, the Public can only comment on City-related business that Is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time linut for comments Is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are subnutted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 16, 2000 - 7:00 P.M. Next Resolution # 4162 Next Ordinance # 1318 7:00 PM Session CALL TO ORDER INVOCATION — Chaplain Gary Garvey, Los Angeles Air Force Base PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS — (a) Proclamation declaring the week of May 14-20,2000 as POLICE WEEK and May 16, 2000 as POLICE OFFICERS MEMORIAL DAY In the City of El Segundo ROLL CALL 003 PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalf ofdieir employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item ont on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - L Discussion and Introduction of an Ordinance amending certain Sections of Chapter 3 06 of the El Segundo Municipal Code, entitled Business Attraction Program. Recommendation — Introduction of an Ordinance amending certain Sections of Chapter 3.06 of the El Segundo Municipal Code, entitled Business Attraction Program. Presentation of FY 1999 -2000 Midyear Budget Review and approval of FY 2000 -2001 Budget Calendar Recommendation — 1) Receive and file presentation. 2) Direct staff to proceed with FY 1999 -2000 Midyear and FY 2000 -2001 Budget Calendar. 3) Approve General Fund budget adjustment for LAX Master Plan Intervention in the amount of $350,000. C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS — Subcommittee report on City Attorney functions Recommendation — Discussion and possible action. 4 Review of Golf Course Issues Recommendation — Accept Committee report. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 2509887- 2510177 on Register No. 15 in total amount of $1,359,379 98, and Wire Transfers in the amount of $274.19102 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 04/22/00 to 05105100. 004 City Council meeting minutes of May 2, 2000 Recommendation - Approval. Authorize stop signs for eastbound and westbound Imperial Avenue at McCarthy Court adjacent to the new dog nark Recommendation — Adopt resolution. Memorandum of Understanding (MOU) between the City of El Segundo and the Metropolitan Transportation Authority (MTA) for an MTA grant of $1,710,000 to partially finance the Sepulveda Boulevard Widening Protect Recommendation — Approve the MOU and authorize the Mayor to execute the MOU on behalf of the City. Award of contract to Best Roofing & Waterproofing, Inc for the re- roofing of buildings in Recreation Park — Project No. PW 00 -7 (contract amount = $29,480,00). Recommendation — 1) Award contract to the lowest responsible bidder, Best Roofing & Waterproofing, Inc. in the amount of $29,480.00. 2) Authorize the Mayor to sign the standard Public Works construction agreement after approval as to form by the City Attorney. 10 Request to amend and submit a blanket purchase order to encumber additional funds for professional temporary services with Library Associates for the period April 1 -July 1, 2000 Fiscal Impact. $21,500 (Appropriated out of FY 1999/2000 Library Accounts 6104 -6214 and 6104 -5204. Total allocated $29,800) Recommendation — Approve a purchase order for $21,500 to encumber additional funds with Library Associates for temporary professional services at the Library's Reference Desk, April 1 -July 1, 2000 11 Request for Proposals for professional engineering services for the Douglas Street Gap Closure/Railroad Grade Separation Project (estimated cost of services $815,000) Recommendation — Authorize staff to solicit proposals from qualified professional engineering consultants. 12 Allocation of Transportation Development Act (TDA) — Article 3 funds for the sidewalk repair project (estimated amount $13,000 00) Recommendation — Allocate TDA funds. 13 Request for the City Council to approve the lowest responsible bid for the replacement of the flooring in the upstairs area of the Police Station This is authorized in the Capital Improvement Proeram Budeet for FY 1998/2003 Recommendation — 1) Approve the expenditure of not more than $36,402.06 for the replacement of carpeting and tile in the upstairs area of the Police Station. 2) Approve the bid presented by Westchester Carpets to supply and install the requested flooring. 3) Reject all other bids, specifically the bid submitted by Pacific Carpets of Huntington Beach. 005 14 Park Vista Emergency Power System Renovation Recommendation — Ratify purchase. 15 Consideration of a third amendment to the South Bay Joint Powers Agreement between the cities of El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Manhattan Beach and Redondo Beach creating the South Bay Service Delivery Area for employment and training services under the Job Training Partnership Act (JPTA) and the Family Economic Security Act (FESA) Recommendation — Approve Amendment No. 3 to the South Bay Joint Powers Agreement and authorize staff to execute the necessary agreements. 16 Authorize a change order in the Contract with Hazama Corporation to upgrade the parking area within the secured police lot from asphalt to concrete for a cost not to exceed $55,000 Recommendation — Approve and authorize change order to upgrade parking area from asphalt to concrete. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — 17 Request for City Council to continue participation in the Federal Surplus Property Program by the adoption of a Resolution updating the City's authorized representatives Fiscal Impact — potentral savings Recommendation — 1) Discussion. 2) Read by title only. 3) Adoption of Resolution. 18 Contract Agreement for Tree Services with West Coast Arbonsts, Inc Recommendation — Approve a cooperative purchasing agreement (piggyback) with West Coast Arborists, Inc. for a one year period, with two, one year options, using the competitive bidding results of the City of Culver City to establish the unit costs for tree planting, removal and trimming (Schedule of Compensation Attachment). Authorize the Mayor to sign the City's standard service contract. 19 Agreement for landscape architect services for Washington Park extension development Recommendation — Approve standard City agreement for consulting services with Takata Associates for the design of leased parkland on Southern California Edison easement bordered by Washington and Illion Streets, and Holly and Pine Avenues. G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY — 20. Oral update on cable transfer and related issues I. REPORTS - CITY CLERK - NONE 006 J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - NONE Council Member Gaines - NONE Council Member Wernick - NONE Mayor Pro Tem Jacobs - NONE Mayor Gordon — 21 Current City Council Committee and Ad Hoc Subcommittee Assignments Recommendation — Receive and File Schedule of Assignments. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — Adjournment in memory of Peter and Alexei Wiltsey, and retired El Segundo teachers Kathy Peterson and Patton McNaughton CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et sM ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5.00 p in, May 16, 2000 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE .i TIME .. 051600ag 007 EL SEGUNDO CITY COUNCIL MEETING DATE- May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business AGENDA DESCRIPTION Discussion and Introduction of an Ordinance amending certain Sections of Chapter 3.06 of the El Segundo Municipal Code, entitled Business Attraction Program RECOMMENDED COUNCIL ACTION: Introduction of an Ordinance amending certain Sections of Chapter 3 06 of the El Segundo Municipal Code, entitled Business Attraction Program. BACKGROUND & DISCUSSION. At the February 1, 2000 Council Meeting, Council directed that staff review and bring back to Council a draft Ordinance amending the City's Business Attraction Program, El Segundo Municipal Code Section 3.06.010. et sea , to provide for City Council, rather than City Manager approval of the monetary incentives available to eligible businesses under the Program. At the April 18, 2000 Council Meeting, Council Member McDowell presented a draft of an Ordinance amending the Business Attraction Program as described above. Additionally, the Ordinance limits the Utility User Tax Credits to hotels, rather than the current list of "Target Industries" which was approved by the Council on February 2, 1999 (attached) and which are currently potentially eligible for incentives The draft Ordinance also provides for Transient Occupancy Tax Credits (subject to Council Approval), which are not provided for under the existing Ordinance. The City Attorney has added a provision to Council Member McDowell's draft Ordinance that provides that businesses seeking incentives under the Program that also need a land use approval which is subject to City Council review, can only have their request for an incentive reviewed by the Council concurrently with, or subsequent to, the Council's hearing on the land use application The City Attorney is of the opinion that it is improper under current law for the Council to review an incentive under the Program prior to the hearing on a land use application that may come before the Council. ATTACHED SUPPORTING DOCUMENTS. Draft Ordinance List of Target Industries FISCAL IMPACT: N/A ORIGINATED: REVIEWED BY: Jel4tpw'a, Assistant City DATE•5/� /� DATE: ! f a oos 1 In order to qualify for assistance, a business prospect should meet the following criteria. • The prospect should be included within the city's designated Primary or Secondary Target list (see below) • The prospect should possess a business plan for long term growth • The prospect should have the capability of providing the city with a return on investment in three years The term can be negotiated or extended The city's return on investment is measured by any or all of the following criteria increase in number ofjobs, square footage, sales tax and/or transient occupancy tax Sales tax credits are granted on a dollar- for -dollar basis for revenues generated above an existing business' current baseline amount (which is the sum of the business license tax and sales tax credit to the city) • The prospect should be willing to make a commitment to stay in El Segundo for a minimum of six years • The prospect should have the capability of either utilizing existing businesses for support or attracting support industries PRIMARY TARGETS High Tech/R & D and Light Manufacturing A Aerospace B Biotechnology C. Computer D Commumeations /Telecommunications E Semi - Conductor II. Retail/Hospitality A. Auto/Dealership B General Retail C. Hotel D. Restaurant & Food Services III Business, Professional & Creative Services A Accounting B Advertising/Marketing/Design Services C. Consulting D Corporate Headquarters* E Health Related Industnes F Travel Related Industries rV. Multimedia A. Entertainment Technical & Professional Support* B Pre & Post Production 009 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING CERTAIN SECTIONS OF CHAPTER 3.06 OF THE EL SEGUNDO MUNICIPAL CODE, ENTITLED BUSINESS ATTRACTION PROGRAM THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The following sentence is hereby added to end of Section 3 060 030 of the El Segundo Municipal Code. "3 060.030 BUSINESSES ELIGIBLE FOR INCENTIVES" "In the event a businesses that is seeking an incentive under this Chapter needs a land use approval which is subject to City Council review, the Council shall only consider the request for the incentive, concurrently with or subsequent to the Council's review of the land use application; or, in the event City Council's potential review of the land use application is only by way of appeal and no appeal is timely filed, subsequent to the expiration of time to file the appeal " SECTION 2. The following Section 3.06.050 is added to the Ell Segundo Municipal Code- ORDINANCE NO BUSINESS ATTRACTION PROGRAM PAGE NO 1 0101 "3.06.050 TRANSIENT OCCUPANCY TAX CREDIT" "The City Council, by resolution, may approve a tax credit agreement which grants to a new hotel business a credit on the transient occupancy tax Imposed by the City for a period not to exceed three years following the date of the agreement or such longer term as determined pursuant to subsection (c) of Section 3.06.030 " SECTION 3. The first sentence of Section 3.06.060 of the El Segundo Municipal Code Is hereby amended to provide as follows- "3 06 060 UTILITY USERS TAX CREDIT" "The City Council, by resolution, may approve a tax credit agreement which grants to a new hotel business a credit on the utility users tax imposed by the City for a period not to exceed three years following the date of the agreement or such longer term as determined pursuant to subsection (c) of Section 3.06.030." SECTION 4. Subsections (a) and (b) of Section 3.06.070 of the El Segundo Municipal Code are hereby amended to provide as follows: "3 06.070 PLANNING AND BUILDING FEE AGREEMENTS "(a) The Director of Community and Economic Development Services, or his or her designee, is hereby authorized to negotiate an agreement which reduces the planning and /or building fees applicable to a project developed by a business in an amount not to exceed fifty percent (50 %) of the fees imposed. The fee reduction shall ORDINANCE NO BUSINESS ATTRACTION PROGRAM PAGE NO 2 011 only apply to projects specified in the agreement Said agreement shall be approved by resolution of the City Council." "(b) The Director of Community and Economic Development Services, or his or her designee, is hereby authorized to negotiate an agreement which establishes a timetable for the completion of the review, approval and inspection process conducted by the City in connection with a project developed by a business. Under said agreement, the planning and /or building fees applicable to the project shall be refunded and /or waived if the failure to meet the timetable is solely caused by City inaction The fee refund and /or waiver shall only apply to the project specified in the agreement. Said agreement shall be approved by resolution of the City Council " SECTION 5. SEVERASILITY If any section, subsection subdivision, paragraph, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the ordinance or any part thereof, The El Segundo City Council hereby declares that it would have passed each and every section, subsection, paragraph, sentence, clause, or phrase, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared invalid or unconstitutional SECTION 6. EFFECTIVE DATE. This ordinance shall become effective 30 days after its adoption. ORDINANCE NO BUSINESS ATTRACTION PROGRAM PAGE NO 3 012 SECTION 7. The City Clerk shall certify to the passage and adoption of this ordinance, shall cause the same to be entered in the book of original ordinances of said city, shall make a note of the passage and adoption thereof in the records of the meeting at which the same Is passed and adopted; and shall within 15 days after the passage or adoption thereof cause the same to be published or posted in accordance with the law ORDINANCE NO BUSINESS ATTRACTION PROGRAM PAGE NO 4 013 PASSED, APPROVED AND ADOPTED this _ day of , 2000 Mike Gordon, Mayor City of El Segundo, California STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, do hereby certify that the foregoing Ordinance No was regularly introduced an placed upon its first reading at a regular meeting of the City Council on the day of 2000 That thereafter, said ordinance was duly adopted and passed at a regular meeting of the City Council on the day of , 2000, by the following vote, to wit: AYES. NOES ABSENT ABSTAIN- Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: f Mark lensley, City Attorney ORDINANCE NO BUSINESS ATTRACTION PROGRAM PAGE NO 5 G! 4 EL SEGUNDO CITY COUNCIL MEETING DATE: 5116(2000 AGENDA ITEM STATEMENT AGENDA HEADING: SPECIAL ORDERS OF BUSINESS AGENDA DESCRIPTION: Presentation of FY 1999 -2000 Midyear Budget Review and approval of FY 2000 -2001 Budget Calendar RECOMMENDED COUNCIL ACTION: • Receive and Fie presentation • Direct staff to proceed with FY 1999 -2000 Midyear and FY 2000 -2001 Budget Calendar • Approve General Fund budget adjustment for LAX Master Plan Intervention in the amount of $350,000 INTRODUCTION AND BACKGROUND: The purpose of this report is to review the mid -year status of the FY 1999 -2000 budget for the period of October 1, 1999 through September 30, 2000 and to approve the FY 1999 -2000 Midyear and FY 2000- 2001 Budget Calendar DISCUSSION: (continued on next page) ATTACHED SUPPORTING DOCUMENTS: 1 Revenues All Funds — Budget vs Estimated Actual 2 Revenues by Type of Fund — Budget vs. Estimated Actual 3 General Fund Revenues — Budget vs Estimated Actual 4 General Fund Revenues by Category — Estimated Actual 5 Expenditures All Funds — Budget vs Estimated Actual 6 Expenditures by Type of Fund — Budget vs Estimated Actual 7 Expenditures by Function — All Funds Budget vs. Estimated Actual 8 General Fund Expenditures by Function— Budget vs Estimated Actual 9 Statement of Estimated Revenues — All Funds 'Exhibit A' 10 Summary of Estimated Expenditures —AII Funds "Exhitxt B" 11 Summary of Estimated Fund Balances — All Funds "Exhibit C' 12 Proposed Budget Calendar FISCAL IMPACT: FY 1999 -2000 General Fund Unappropriated FIB $298,000; General Fund Estimated Revenues $52,000 Operating Budget: $400,000 Amount Requested $350,000 Account Number: 001 - 400 - 2901.6406 Project Phase Request General Fund Budget Amendment Appropriation Required: Yes vrcly upy� Dare: � / o %2000 /`" i Bret Plumlee, Director of Finance fz% o,5 2 DISCUSSION: OBJECTIVE The focus of the mid -year review is to project all revenues and expenditures through September 30, 2000 and determine if the City is on target with the FY 1999 -2000 budget. An additional objective is to provide direction and information to staff, which will help in preparation for the upcoming FY 2000 -2001 Budget. This report is an analysis of estimated totals for revenues, operating expenditures, and capital expenditures in all funds. REVENUES The following is an analysis of General Fund revenues by ten major categories: Prooertv Taxes This category is estimated to come in $293,200 less than budget. This is attributable to negative prior year adjustments made on secured property tax related to successful appeals on reducing assessed valuation. The City has recorded a liability to represent the probable amount of property tax refunds Payment will be made from this liability, which has a balance of $340,000 at September 30, 1999. Other Taxes lincludes Sales Tax. U61ity User's Tax. Other Tax. and Transient Occuoancv T This category is estimated to come in $1,818,250 over budget This is mainly attributable to an estimated increase in Sales Tax of $517,550 and an estimated increase in Utility User's Taxes of $1,162,450 The increase in Sales Tax is attributable primarily to an audit done on one business in the City, which reallocated additional sales tax to the City It should be noted that 50% of the sales tax generated this fiscal year is eligible to be credited against the business license tax paid in the next fiscal year The increase in Utility User's Taxes is mainly attributable to an increase in the gas utility user's tax The City received this revenue source for the first time effective July 1, 1998, therefore, it is uncertain what level this revenue source will generate in the future Also included here is Transient Occupancy Tax (rOT), which is estimated to come in slightly higher than budget mainly attributable to the Hilton Garden Inn opening earlier than originally anticipated and franchise fees, which are also anticipated to come in slightly higher than budget Business License Fees This category is estimated to come in on target with budget We have received $8,807,400 or 971% of budget through March 31, 2000 The amnesty program ended on September 30, 1999 and proved to be a success The City received over $385,000 in FY 1998 -99, which directly resulted from the City Council offering amnesty from penalties and interest to businesses that came forward and paid their past due business license fees The majority of the businesses that took advantage of the amnesty in FY 1998.99 paid their business license timely in FY 19M 2000. 016 Other License and Permits This category is estimated to come in $217,800 or 31 1% budding activity Finance staff has worked with Building estimating both plan check fees and building permits Interatoventmentai Revenues over budget mainly attributable to an increase in and Planning staff to determine a formula for This category is estimated to come in slightly higher than budget attributable to an increase in Motor Vehicle in Lieu fees The State of California is rebating 35% of motor vehicle registration fees to the taxpayers and backfilling the cities to make them whole it is uncertain how long the backfill will continue into the future Five other General Fund categories including Fines and Forfeitures. Interest and Rentals. Charges for Services, Other Revenues, and Transfers in, and are on target with budget Total Estimated Revenues Overall, General Fund revenues are currently estimated to come in $1,857250 higher than budget Since many of the revenues are very difficult to anticipate only half -way through the fiscal year, staff will prepare another in -depth review of revenues and expenditures at the end of the third quarter so we will have a more complete picture of the fiscal year This will be distributed to the City Council and staff as part of the June 30, 2000 monthly financial statements Revenues in other funds are on target with budget GENERAL FUND EXPENDITURES General Fund expenditures are estimated to come in $332,100 less than budget Expenditures within the General Fund, with one exception, are estimated to be on target with budget, and only one budget adjustment is necessary at this time The following is an analysis of General Fund expenditures by major categones Elected Officials and Administrative Support Services This function is estimated to come in $48,750 less than budget mainly attributable to anticipated operational savings within the City Manager, Human Resources and Finance Departments The City Manager and Human Resources Departments combined are estimated to come in $24,800 less than budget mainly attributable to various personnel and service charge cost savings within the operational budgets The Finance Department expenditures are estimated to come in $19,550 less than budget mainly attributable to salary and benefit savings in the Information Systems Division City Council and staff recently participated in a trip to Washington D C to discuss LAX expansion, potential funding sources, and other legislative matters Since this was not included in the original FY 1999 -2000 budget, it is anticipated that meetings and travel will exceed budget forthe fiscal year. A budget adjustment is not requested at this time since the entire Elected Officials function total is estimated to come in $4,500 less than budget 017 Non Deoartment Non - Department expenditures are estimated to come in $336,500 over budget. This increase in cost is attributed to an anticipated increase in the LAX Master Plan Intervention budget of $350,000. Public Safety This category includes both the Police and Fire Departments and is estimated to come in $449,900 less than budget The Police Department expenditures are estimated to come in $438,050 less than budget This cost savings is mainly attributable to the salary and benefits savings with the Traffic Safety and Public Communication Dispatch Center Divisions. The Fire Department expenditures are estimated to come in $11,850 less than budget with cost savings anticipated within the department's supplies expenditures. Leave replacement is over budget in the Fire Suppression and Paramedic divisions attributable to the requirement to backfiii various positions. All other department expenditures are estimated to be within the approved budget Development Services The Development Services function now includes the Community, Economic and Development Services Department, which Consists of the Planning, Budding Safety, and Economic Development divisions The department is estimated to come in $43,150 less than budget This cost savings is primarily attributable to salary savings within the Budding Safety Division and cost savings of professional and technical services within the Economic Development Division The Planning Division did estimate an increased cost of $33,400 over budget for professional and technical services but these costs are expected to be offset by additional revenues, which have been included in the revenue projections Public Works Public Works General Fund divisions consist of Government Buildings, Engineering, Street Services, Street Maintenance, Traffic Safety, Solid Waste Recycling, Wastewater, Storm Drains, Equipment Maintenance, and Administration The total category is estimated to come in $24,900 less than budget mainly attributable to anticipated salary savings within the Equipment Maintenance Division All other divisions are estimated to come in on target with budget Recreation and Cultural The Recreational and Cultural function includes the Recreation and Parks Department and the Library Department Overall this function is estimated come in $101,650 less than budget The Recreation and Parks Department is estimated to come in $15,500 less than budget attributable to savings within the Service Charges category in each division. The Library Department is estimated to come in $86,150 less than budget mainly attributable to salary savings of $71,800 within the Auto /Public and School Services Division and Service Charges savings of $5,000 within the Administration Division 018 OTHER FUND EXPENDITURES Expenditures within the Special Revenue, Capital Project, Enterprise and Internal Service Funds are estimated to be on target with budget, and no budget adjustments appear to be necessary at this time CAPITAL IMPROVEMENT PROJECTS Total General Fund Capital Improvement Project expenditures are estimated to come in $1,248,600 less than budget. Several projects currently budgeted have not yet begun, have been postponed or are estimated to be partially completed in the next fiscal year. These project costs will be considered in the FY 2000 -2001 CIP budget The Enterprise Funds consist of the Water and Golf Course Funds Water Fund The Water Fund retained earnings and cash have been declining at more than $1 million per year, and independently of the future water well project, the City will have to increase the water rates to fund the future operations Golf Course Fund The Golf Course retained earnings is estimated to come in $10,850 less than budget. This shortfall is directly related to projected revenue decrease in golf lessons and the restaurant. INTERNAL SERVICE FUNDS Internal Service Funds consist of Workers' Compensation and General Liability Funds. The City is self - insured for both Workers' Compensation claims of $250,000 per incident and General Liability claims of $400,000 per incident and is fully funded through transfers from the General Fund Based on discussions with representatives from the Southern California Risk Management Authority (SCRMA) and the Independent Cities Risk Management Authority (ICRMA), the City appears to be properly funded for current claims and any incurred but not reported claims (IBNR) No further adjustments are recommended at this time RECOMMENDED BUDGET ADJUSTMENTS AT MID -YEA An additional estimated $350,000 is required to fund the LAX Master Plan Intervention budget for the remainder of this fiscal year Staff is recommending a new budget appropriation of $350,000 to be funded by $298,000 in General Fund Unappropriated Fund Balance and $52,000 in General Fund estimated revenues resulting from contributions received This will bring the total budget in this line dem to $750,000 CONCLUSION The stock market and the local economy remain solid with low unemployment, strong and growing statewide and countywide sales, and high consumer confidence Due to the strong economy, the Federal Reserve has increased interest rates four times in the past year in an effort to keep inflation under control 019 and slow the economy down More interest rate hikes are anticipated for the remainder of this calendar year Additionally, there is pending legislation that may threaten future revenues from sales taxes and utility user's taxes the City currently receives In August 1998, the California legislature adopted an Internet Tax Freedom Act, which imposed a three - year moratorium on specifically identified new taxes and those that result in either a tax rate on on-line computer services or Internet access that is higher than the rate. The legislature is currently considering extending the moratorium an additional five years, and there has been discussion about extending it indefinitely. When items such as books, records, and videos are purchased or sold electronically, they are not subject to sales tax or use tax As sales continue to shift from brick and mortar to the Internet, this may represent a significant loss of sales tax in the future Sales Tax currently represents the City's second highest source of revenue at $7,600,000 or 19 4% of total General Fund revenues The State's Legislative Analyst's Office recently issued a report on California Tax Policy and the Internet. The report recommends that the legislature undertake a comprehensive review of California's different telecommunication taxes The levies recommended for review by the Legislature include the utility user's tax levied by local governments, and this may threaten the City's telecommunications utility user's taxes of approximately $520,000 Summary General Fund revenues are estimated to come in $1,857,250 higher than budget, while expenditures are estimated to come in $332,100 less than budget We will continue to closely monitor all expenditures and revenues and bring any necessary budget adjustments to City Council for approval. It is staffs recommendation that City Council receives and files the mid -year review, and approves a General Fund budget amendment of $350,000 for increased funding of LAX Master Plan Intervention No other adjustments are recommended at this time 2 0 At T f .I ": ' W 0 Q z M LL U U- 0 M LU a m LN LU L� 'z f1-, uj LU w X X10 2� 0b ot Ytp 'rti �d od a� j J b2 tn�d� �2 I� �J �ip e. �O 2� �b �J ip ib dv� 2�� O O O O O O O O O O O O d O O O O O p Y'f O LLY O tD O 1A O t[I V Q M M N N !- r ED W ' � iL' • .. -�•'�� — .. v`� �- Fes- Y - - • �C K + nS[ i w>F '.'4~y � }.y�� � i.rr i� j � - - - •�`, �Ya J•F •1 -'•'S 4� _ _ ''lY. k• y� I�ay n -Ip L- 1. - fe .a X10 2� 0b ot Ytp 'rti �d od a� j J b2 tn�d� �2 I� �J �ip e. �O 2� �b �J ip ib dv� 2�� O O O O O O O O O O O O d O O O O O p Y'f O LLY O tD O 1A O t[I V Q M M N N !- r X10 2� 0b ot Ytp 'rti �d od a� j J b2 tn�d� �2 I� �J �ip e. �O 2� �b �J ip ib dv� 2�� LI A W W W LU i W s? _ ` 7 N LU CD�/ ve, yJ LL LU LLJ YO Z LV W 0 tp G el SP O 0 o O O p 00 C) 00 O 'tip p O O p O O d cy N '- N, O CD W Q U J m W U � Q Zp W ~ Z (n W J Q W Z W 0 x Rt h N 4 N O r R MR= C d •= R i = E- C C x Rs t- d Lo c L LL. w to d � y o Rf � i` _ � m CD d c e d d u' N e- fA 7 d C rr C m LL x Rs t- d Lo c L LL. w to d � y o Rf � i` �- na t` • J Cl) Q Z ~ U. J J w Q ~ e C W NG j W H C6 D > Z E. W W a0 xo w) W O O O O O O O O O o O O O O O O O O O O O O O O O O O O O O O O O O O m n to %P tn %n J Q U Q O W H a N W W U' a) no ZJ z LL 0 LL w a. w U) LIJ W > U) LU z a w cl (L M Luca ca 0 40 0 0 0 0 0 C� Q CD 0 0 0 Q 0 CD 0 0 0 < JV O W CT W M CO) C14 LU W 0 40 0 0 0 0 0 C� Q CD 0 0 0 Q 0 CD 0 0 0 O W CT W M CO) C14 S '7. 0 ip \A ip vo 7 ELECTED OFFICIALS ADMINISTRATIVE SUPPORT SERVICES NON - DEPARTMENT PUBLIC SAFETY PUBLIC WORKS DEVELOPMENT SERVICES RECREATION & CULTURAL INTER -FUND TRANSFERS 0 m z m 03 X C D yr 17 c mC �z �v �m x rn"o cn m -i z a� mC X 0 1-< C -n D C r Z n _� O z ►v c, co a w 0 0 o 0 0 0 0 0 0 0 0 0 0 0 A Q O O O O O O O O O 0 m z m 03 X C D yr 17 c mC �z �v �m x rn"o cn m -i z a� mC X 0 1-< C -n D C r Z n _� O z x ELECTED OFFICIALS ADMINISTRATIVE SUPPORT SERVICES INTERNAL SERVICE /NON DEPARTMENT PUBLIC SAFETY DEVELOPMENT SERVICES PUBLIC WORKS RECREATION & CULTURAL T 0 0 0 0 0 0 W C v m --I C Cn co C Z n O Z m X m Z v C rn D v D n D Dr rC Z v ch 0 � o 0 0 W C v m --I C Cn co C Z n O Z m X m Z v C rn D v D n D Dr rC Z v ch CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A PROPERTY TAXES 12 MONTH 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL ACTUAL 1 ADOPTED 1 ACTUAL ESTIMATED BUDGET 1 1034% FY 1997198 FY 1998/99 FY 1999/00 FY 1999100 FY 1999100 FY 1999/00 PROPERTY TAXES 3101 Current Year Secured 2,841,013 3116,024 3,445,700 2,039,133 3,561,600 1034% 3102 Current Year Unsecured 24,828 195,845 217,300 35,964 57,700 266% 3103 Prior Year Secured 44 29,310 25,000 (86,499) (172,800) -691 2% 3104 Prior Year Unsecured 47,143 21,913 20,800 11,428 20,800 1000% 3105 Penalties & Interest 65,796 34,245 36,400 12,720 22,800 626% 3106 HOX Reunbursement 84,477 97,276 97,300 29 935 59,200 608% TOTAL PROPERTY TAXES 3,063,301 3,494,612 3,842,500 2,042,680 3549.300 924% OTHER TAXES 3201 Sales & Use Tax 5,937,595 7,137,884 7,182,450 4,504,350 7 700 000 10721/6 3202 Franchise Tax 1,757,072 1,885,460 1,885,500 101,054 2,026,100 1075% 3203 Transient Occupancy Tax 2,099,374 2,097,285 2,358,350 1,181,650 2,374,000 1007% 3204 Real Property Transfer Tax 133,681 93,040 100,000 41,623 82,000 920% 3206 Utility Users Tax 17,813 18,833 18,850 9,969 18,850 10006/6 3212 Gas Utility Tax 443,437 1,215,497 1,215,500 1,417,669 2,116,200 1741% 3213 Water Utility Tax 212,753 198,810 183,750 126,219 227,000 1235% 3214 Telephone Utility Tax 423,488 448,555 448,600 282,267 520,250 1160N. 3215 Cogenermed Electric - Chevron 773,031 632,904 623,900 387,242 691,500 1108% 3216 Electric Utility Tax 1,684,322 1,621,009 1,616,200 1,010,315 1,695,450 1049% TOTAL OTHER TAXES 13.482,567 15,349,278 15,633,100 9,062,359 17,451,350 1116% BUSINESS LICENSE FEES 3301 Commercial lndustnal 8,911,971 8,313,922 8,373,950 8,312,112 8,448.900 1009% 3302 Contractors 153,487 146,980 147,000 118,895 147,000 1000% 3303 Vehicles 30,143 29,385 29,400 34,772 36,000 1224% 3304 Contracted Employees 137,962 130,563 130,600 131,665 135,000 1034% 3305 Other Business License Fee 96,006 94,837 94,900 105,735 107,000 1128% 3306 Business License Penalty Charge 344,483 148,013 273,050 95,151 175,000 641% 33W Business Licenses Filming Fees 19,622 13,542 13,550 9.048 13,550 100 0% TOTAL BUSINESS LICENSE FEES 9,693,672 8,877,242 9,062,450 8,807,379 9,062.450 10004/6 OTHER LICENSE & PERMIT 3401 Anneal Licenses 6 0 0 0 0 00% 3402 Bicycle Licenses 76 0 100 0 0 000/6 3404 Building Permits 640,477 621,032 550,000 464,940 766,950 1394% 3405 Plumbing Permits 31,479 50,382 34,000 21,438 32,150 946% 3406 Electrical Permits 73,830 74,414 60,000 43,867 65,800 1097% 3407 Street Permits 18,940 26,800 25,000 10,431 22,000 880% 3414 Budding Permits SMI Fee #I (7) (902) 700 187 500 714% 3419 Overload/ Misc Street Permits 18,225 16,215 18,000 9,180 18,000 1000% 3424 Budding Permits SMI Fee #2 3,789 (10229) 12,000 6,182 (2,200 1017% TOTAL OTHER LICENSE & PERMIT 796,808 777,713 699,900 556,224 9t7,600 t3l 1% FINES & FORFEITURES 3501 City Code Fines 23,441 44,403 36,000 41,151 56,150 1560% 3502 Library Fees & Fines 33,667 33,841 35,000 19,816 36,000 102 W. 3503 Parking Fines 196,477 207 404 205,700 87,876 185,000 899% 3504 Sur - Charge Parking Fines 155 905 2,002 2,330 3,000 1499% 3505 Handicap Parking Fines 5,430 7,360 3,659 2,350 4,000 1093% 029 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A 3506 Towing Service Charges 10,591 MONTH 9,789 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL F ACTUAL ACTUAL 112 ADOPTED ACTUAL ESTIMATED BUDGET TOTAL FINES & FORFEITURES FY 1997/98 FY1998/99 FY 1999/00 FY 1999/00 FY 1999/00 FY 1999/00 3506 Towing Service Charges 10,591 10,742 9,789 3,853 7,000 715% 3512 Library Vend -A -Card 0 607 1,000 1,033 2000 20009/. TOTAL FINES & FORFEITURES 269,761 305,261 293,150 158,408 293,150 1000% INTEREST & RENTALS 3601 Interest on Investments 2,362,633 2,415,059 2,300,000 1,260,045 2,300,000 10000/6 3602 Property Rentals 90,283 60,328 60,000 52,369 70,000 1167% 3611 Hydro Electnc Sales 5,948 0 0 0 0 00% TOTAL INTEREST & RENTALS 2,458,564 2,475,386 2,360,000 1,312,414 2370,000 1004% INTERGOVERNMENTAL REVENUE 3701 Motor Vehicle In Lieu 692,742 751,644 762,450 466,898 806,250 105 7% 3703 State Grants 4,994 8,451 5,000 5,000 5,000 10000/6 3705 Reimbursement LA County TRAP 23,508 73,035 84,500 31,113 84 500 10000/6 3710 Richmond Field Lighting 6,160 6,489 6,200 0 6,200 1000% 3724 Alcohol Beverage Control (ABC) 0 0 93,900 17,830 93,900 1000% 3771 State OES Y2K Grant 0 0 14,550 6,011 14,000 962% 3772 Federal EPA Y2K Grant 0 0 15,000 0 15,000 1000% TOTAL INTERGOVERNMENTAL 727,403 839,619 981,600 526,852 1,024,850 1044°/. CHARGES FOR SERVICES 3801 Zoning & Planning Fees 43,284 41,571 50,000 25,478 50,000 10006/. 3803 Special Police Services 70,424 89,692 78,200 77,423 120,000 1535% 3804 Public Works Services 537,118 154,742 175,000 20,769 100,000 571% 3808 Plan Check Fees 940,386 890,624 800,000 600,851 991,350 12390% 3809 Plan Retention Fees 18,873 21,371 18,000 15,362 25,400 141 1% 3810 Building Inspection Fees 1,500 660 1,200 1,320 2,500 2083% 3812 Sale Records & Reports 11,514 8,728 8,500 3,206 8,000 941% 3813 Energy Plan Check Fees 125,209 183,690 165,000 118,155 194,900 1181% 3815 Planning Service Fees 58,072 59,287 60,500 0 0 000% 3817 Electrical Product Evaluation 0 0 0 1,000 1,000 00% 3818 Pla nung Consulting Fee 3,000 0 3,000 0 0 00% 3819 Other Services 458 0 200 0 0 000/6 3822 Underground Tanks 6,723 0 9,000 1,633 5,000 556%. 3823 Environmental Safety Surcharge 3,009 0 0 0 0 0 0°/. 3824 Hazardous Waste 34,217 0 0 0 0 00•/. 3826 Risk Management Program 16,500 0 0 0 0 00% 3829 Uniform Fire Code 0 0 0 400 500 000/. 3831 Parks & Recreation Activities 41,086 46,550 43,000 12,320 43,000 1000% 3841 Special I" Services 58 0 0 0 0 00° /. 3842 Hazarous Materials Inspection 69,363 0 70,000 0 0 000/. 3843 Paramedic Transport 41,016 99,154 160,000 79,558 160,000 10000/. 3844 Fire Permit Inspection 28,773 11015 1,000 2,406 3,000 30000/6 3846 Hazardous Materials Response 231 0 1,000 0 0 0 W. 3847 Fire Protect Equipment Test 504 0 I A00 0 0 00% 3848 Annual Fire Inspection 3,428 0 2,000 0 0 00% P30 10 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999.2000 MIDYEAR REVIEW EXHIBIT A 3849 Fire Prevention Overtone 3850 CPR Class Fee 3857 Fire Witness 3861 WasteWater User Fees 3862 Waste Water Connection Fees 3864 Industrial Waste Permit 3865 Annual Quality Surcharge 3867 Annual Industrial Waste / LA Co 3870 Fire Department Industrial Waste 3841 Special Fire Services 3822 Environmental Safer Underground Tanks 3823 Environmental Safer Environmental Safety Surcha 3824 Environmental Safer Hazardous Waste 3825 Environmental Safer Disclosure 3826 Environmental Safet Risk Management Program 3827 Environmental Safer Industrial 3828 Environmental Safet StomnWater 3829 Environmental Safer Uniform Fire Code TOTAL CHARGES FOR SERVICES OTHER REVENUE 3901 Sales of Surplus Property 3903 Refunds 3904 SS -90 Reimbursement 3905 Administrative Charges 3906 Property Damage Reimbursement 3909 Miscellaneous Revenue 3916 75th Jubilee Sale Books 3917 City Clerk / Election Revenue 3918 Holly VLY Park Mamt Grant 3919 Police Evidence Uncollected Funds 3941 Principal Senior Housing 3943 interest Park Vista 3916 75th Jubilee Sale Books 3982 Fire Donations 3972 Developers Contributions TOTAL OTHER REVENUE TRANSFERSIN 9104 Transfer In Traffic Safety 9106 Transfer In Gas Tax 9116 Transfer In Home Sound Insulation 9203 Transfer In - Library COP 9301 Transfer In - Capital Improvements 9703 Transfer In - Expendable Trust Fund 9501 Transfer In - Golf Course 9999 Revenue Clearing Account TOTAL TRANSFERS IN TOTAL REVENUES GENERAL FUND 953 0 12 MONTH 0 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL ACTUAL ADOPTED I ACTUAL ESTIMATED BUDGET 0 FY 1997/98 FY1998/99 FY 1999/00 FY 1999/00 FV 1999100 FY 1999/00 3849 Fire Prevention Overtone 3850 CPR Class Fee 3857 Fire Witness 3861 WasteWater User Fees 3862 Waste Water Connection Fees 3864 Industrial Waste Permit 3865 Annual Quality Surcharge 3867 Annual Industrial Waste / LA Co 3870 Fire Department Industrial Waste 3841 Special Fire Services 3822 Environmental Safer Underground Tanks 3823 Environmental Safer Environmental Safety Surcha 3824 Environmental Safer Hazardous Waste 3825 Environmental Safer Disclosure 3826 Environmental Safet Risk Management Program 3827 Environmental Safer Industrial 3828 Environmental Safet StomnWater 3829 Environmental Safer Uniform Fire Code TOTAL CHARGES FOR SERVICES OTHER REVENUE 3901 Sales of Surplus Property 3903 Refunds 3904 SS -90 Reimbursement 3905 Administrative Charges 3906 Property Damage Reimbursement 3909 Miscellaneous Revenue 3916 75th Jubilee Sale Books 3917 City Clerk / Election Revenue 3918 Holly VLY Park Mamt Grant 3919 Police Evidence Uncollected Funds 3941 Principal Senior Housing 3943 interest Park Vista 3916 75th Jubilee Sale Books 3982 Fire Donations 3972 Developers Contributions TOTAL OTHER REVENUE TRANSFERSIN 9104 Transfer In Traffic Safety 9106 Transfer In Gas Tax 9116 Transfer In Home Sound Insulation 9203 Transfer In - Library COP 9301 Transfer In - Capital Improvements 9703 Transfer In - Expendable Trust Fund 9501 Transfer In - Golf Course 9999 Revenue Clearing Account TOTAL TRANSFERS IN TOTAL REVENUES GENERAL FUND 953 0 0 0 0 00% 3,225 1,892 2,000 1,830 2,500 1250% 150 0 0 0 0 00% 792,752 889,951 800,000 389,812 800,000 1000% 13,648 10,701 15,000 22,456 40 000 2667% 2,936 5,035 10,000 300 1 000 100% 0 177,993 175,300 265,618 175 300 1000% 16,746 24,832 20,000 1,701 20,000 1000% 0 0 10,000 0 10 000 1000% 426 0 500 236 500 1000% 7,213 17,646 15,000 1 511 8,000 533% 0 1,842 0 0 1,850 00% 0 44,326 40,000 0 40,000 1000% 0 61,221 60,000 0 60,000 1000% 0 15,775 25,000 0 15 000 600% 0 0 20,000 657 18,000 900% 0 944 2000 0 2,000 10000% 614 23,768 15,000 1,020 20,000 1333% 2,893,408 2,873,009 2,856,400 1,645,020 2,918,800 1022% 3,619 299,917 0 0 0 00% 529 0 1,000 2 500 500% 39,435 24,248 40,000 14,420 40,000 1000% 565,433 432,556 606,300 303,150 606,300 1000% 0 0 600 0 00% 19,738 158,811 100,150 81,011 100,000 9990% 0 0 100 0 100 10000/6 (745) 0 0 0 0 00% 2,770 0 0 0 0 00% 134,396 0 0 0 0 00% 0 84,638 78,150 53,638 78,150 1000% 0 94,030 94,050 50,585 94,050 1000% 0 0 400 0 400 100 0' /0 78 0 200 0 200 10000/6 0 0 588,000 588,000 588,000 1000°A 765,253 1,094,200 1,508,950 1,090,805 1,507,700 999% 76,500 114,000 150,000 75,000 150,000 1000% 140,000 140,000 140,000 70,000 140,00 10000/0 164,099 0 0 0 0 000/0 0 0 0 0 0 00% 100,000 100,000 0 0 0 00% 0 180,000 165,000 135,000 165,000 10009/6 250,000 250,000 250,000 125,000 250,000 10009% 0 0 0 0 0 000/4 730,589 784,000 705,000 405,000 705,000 1000% 34,871,700 36.870,400 37,942,950 2507.143 39.800,200 1049% n3I II CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A TRAFFIC SAFETY FINES & FORFEITURES 3511 Vehicle Code Fates INTEREST & RENTALS 3601 Interest on Investments TOTAL TRAFFIC SAFETY STATE GAS TAX FUND INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3712 State Gas Tax - 2107 3713 State Gas Tax - 2107 5 3714 State Gas Tax - 2106 3716 State Gas Tax - 2105 TOTAL INTERGOVERNMENTAL TOTAL STATE GAS TAX ASSOCIATED RECREATION ACTIVITIES INTEREST & RENTALS 3601 Interest on investments 92 572 195,652 12 MONTH 95,884 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 4,000 FY 1997/98 FY1998/99 FY 1999100 FY 1999/00 FY 1999/00 FY 1999/00 TRAFFIC SAFETY FINES & FORFEITURES 3511 Vehicle Code Fates INTEREST & RENTALS 3601 Interest on Investments TOTAL TRAFFIC SAFETY STATE GAS TAX FUND INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3712 State Gas Tax - 2107 3713 State Gas Tax - 2107 5 3714 State Gas Tax - 2106 3716 State Gas Tax - 2105 TOTAL INTERGOVERNMENTAL TOTAL STATE GAS TAX ASSOCIATED RECREATION ACTIVITIES INTEREST & RENTALS 3601 Interest on investments 92 572 195,652 105,000 95,884 170,000 1619% 131,420 723 0 3,000 5,175 14 200 473 3% 93 ,296 195,652 1081000 101,059 184,200 1706% 34,486 0 15,000 12,515 29,800 1997% 131,420 130,743 120.000 65,754 130,300 1086% 4,000 4.000 4,000 0 4,000 1000% 65,150 65,543 60,000 31,617 64,400 1073% 97,019 100,892 90,000 49,793 97,300 1081% 297,589 301,178 274,000 147,164 296,000 108 01/0 332.075 301,178 289,000 159,679 325.800 112.7% 0 0 0 5,609 14,100 00% RECREATION FEES 3880 Farmers Market Vendors 0 0 39,[100 11,694 30,000 7690/6 3881 Misc A R A / July 4th 11,220 13.507 12,000 270 12,000 10001/6 3882 Adult Contract Cultural 13,190 12,716 13,000 6,880 13,000 1000% 3883 Adult Contract Joslyn 9,261 14,002 19,800 9,595 19,800 1000% 3884 Adult Contract Sports 10,263 12.206 20,000 5,882 20,000 10000/0 3885 Adult Sports 9,012 8,468 91000 1,840 9,000 10000% 3886 Contract Aquatics 68,563 81,326 56,000 41,707 57,000 1018% 3887 Children's Contract Cultural 58,771 64,205 55,000 27,879 55,000 100 W. 3888 Children's Contract Sports 20,436 38,735 30,000 4,917 40,000 1333% 3889 Children's Miscellaneous 34,035 39,572 30,000 9,602 30,000 10001/0 3890 Cable TV 2,000 944 600 387 600 10004/6 3891 Frolic Farr 3,303 2,823 4,000 2,520 4,000 100 01/0 3892 Misc Club Activities 4,590 4,710 4,600 4,315 5,600 12170/. 3893 Tennis Program 5,380 3,201 5,000 126 5,000 1000% 3894 Sr Outreach Program 1,680 1,496 1,700 1,553 1,700 1000% 12 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A 3895 Teen Center 3,982 12 MONTH 4,500 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 1 3897 Garden Program FY 1997!98 FY1998/99 FY 1999100 1 FY 1999100 1 FY 1999100 FY 1999/00 3895 Teen Center 3,982 4,870 4,500 2,447 6 500 1444% 3896 Trips / Excursions 11,516 13,422 15,000 6,517 15 000 10000/. 3897 Garden Program 65 204 200 26 200 1000% 3898 Masters Swim Program 1,969 710 2,000 875 2,000 1000% 3899 Youth Swim Program 2,528 453 2,000 1 360 2000 1000% TOTAL RECREATION FEES 271,764 316,570 323,400 138,392 328,400 1015% TOTAL ASSOCIATED RECREATION 271,764 316,570 323,400 144,001 342300 105.9% ASSET FORFEITURE INTEREST & RENTALS 3901 Sales of Surplus Property 3601 Interest on Investments 109,556 0 60,000 70,973 179,400 2990% INTERGOVERNMENTAL REVENUE 0 0 00% TOTAL OTHER REVENUE 2,118 0 3705 Reimbursement LA County TRAP 71,976 0 0 0 0 00% 3717 Forfeiture DOJ Federal 443 94,488 49,443 18,763 49 450 1000% 3718 Forfeiture DOJ State 0 6,559 4,074 0 4 100 1006% 3719 Forfeiture Miscellaneous 43,924 14,704 40,764 3,143 40800 1001% 3720 US Treasurer Forfeiture 278328 960,470 459,965 1,922,467 1,922,450 4180% 3722 State & Local Forfeiture 5,900 6,556 6,787 4,879 6,800 10020/. 3723 15% State & Local 1,041 2,314 1,804 861 1,800 998% TOTAL INTERGOVERNMENTAL 401,612 1,085,091 562,837 1,950,114 2,025,400 35990/ OTHER REVENUE 3901 Sales of Surplus Property 0 2,118 0 0 0 0 Do/ 3903 Refunds 0 0 0 0 0 00% TOTAL OTHER REVENUE 2,118 0 0 0 00% TOTAL ASSET FORFEITURE 511,168 1,087.209 . 622,837 2,021,087 2,204,800 3540% COMMUNITY DEVELOPMENT BLOCK GRANT INTEREST & RENTALS 3601 Interest on Investments 546 0 0 0 0 0 0°/ INTERGOVERNMENTAL REVENUE 3743 Senior Citizen ]n- Home -Care 298 0 5,620 (4,970) 5,600 996% 033 13 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A 3747 Juvenile Diversion 7,440 12 MONTH 5,616 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 3778 Delivered Meals FY 1997/98 FY199SM9 FY 1999!00 FY 1999/00 FY 1999/00 FY 1999/00 3747 Juvenile Diversion 7,440 4,180 5,616 2,560 5,600 997% 3748 Minor Home Repair 9,213 22,484 42,141 1,877 42150 10000/ 3778 Delivered Meals 10,046 21,394 5,620 2,681 5,600 9960/6 3779 General Administration 10,143 11,170 11,238 2,654 11,250 1001% 3780 Senior Elderly Counseling 5, 198 0 0 0 0 00% 3781 Senior Citizen Nutrition 7,800 16,096 0 0 0 00% 3787 Donation for Meals 14,211 12,086 9,000 8,390 9,000 1000% 3790 Resident Sound insulation Income 3,960 0 42,340 1,239 42,350 1000% 3799 General Administration 24 768 (24,766) 0 0 0 000/6 TOTAL INTERGOVERNMENTAL 93,077 62,643 17575 14432 121,550 100000/ OTHER REVENUE 3999 Contingency 0 0 0 0 0 000/. 3734 Program income 7,348 0 0 0 0 00% TOTAL OTHER REVENUE 7,348 0 0 0 0 00% TRANSFERSIN 9001 Transfers In General Fund 0 34,750 44,675 22,338 44,700 1001% TOTAL BLOCK GRANT 100,971 97"393 166,250 36,769 166,250 1000% PROPOSITION "A" TRANSPORTATION INTEREST & RENTALS 3601 Interest on Investments 25,626 0 22,000 11,751 29,750 1332% INTERGOVERNMENTAL REVENUE 2,956 260 0 0 0 00% 3751 Proposition "A" Sales Tax 178,310 166,438 180,000 100,608 193,600 1076% 3752 Bus Pass Sale Proceeds 0 2,784 2,500 1,512 2,500 10000% 3753 Recreation Field Trips 0 0 650 0 650 10000/6 TOTAL INTERGOVERNMENTAL 178,310 169,222 1$3,150 102,120 196,750 1074% TOTAL PROPOSITION "A" 203,936 169,222 205,150 113,871 226„500 110.4% PROPOSITION "C" TRANSPORTATION INTEREST & RENTALS 3601 Interest on Investments 19,309 0 5,000 9,527 24,550 4910% INTERGOVERNMENTAL REVENUE 3752 Bus Pass Sale Proceeds 2,956 260 0 0 0 00% 3753 Recreation Field Trips 90 0 0 0 0 000/0 3754 Proposition "C" Sales Tax 147,891 138,901 150,000 83,872 151,400 1009% TOTAL INTERGOVERNMENTAL 150,937 139,161 150,000 83,872 151,400 1009% TOTAL PROPOSITION "C" 170,246 139,161 155,000 93,399 175,950 113.5% 034 14 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A AIR POLLUTION REDUCTION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3708 LA Co SCAQMD / Rrdeshare TOTAL AIR POLLUTION REDUCTION HOME SOUND INSULATION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3755 FAA 150 Grant 3758 RS I Plan Preparation 3759 R S I Construction TOTAL INTERGOVERNMENTAL PLAN CHECK FEES 3808 Plan Check Fees OTHER REVENUE 3909 Miscellaneous Revenue TRANSFERS IN 9001 Transfers In General Fund TOTAL HOME SOUND INSULATION HYPERION MITIGATION INTERGOVERNMENTAL REVENUE 3728 Hyperion Mitigation 3729 Hyperion Landscaping TOTAL HYPERION MITIGATION 54 0 30 493 1950 65000% 17,532 8,453 12 MONTH 4,159 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 0 FY 1997198 FY1998/99 FY 1999100 FY 1999100 FY 1999/00 FY 1999/00 AIR POLLUTION REDUCTION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3708 LA Co SCAQMD / Rrdeshare TOTAL AIR POLLUTION REDUCTION HOME SOUND INSULATION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3755 FAA 150 Grant 3758 RS I Plan Preparation 3759 R S I Construction TOTAL INTERGOVERNMENTAL PLAN CHECK FEES 3808 Plan Check Fees OTHER REVENUE 3909 Miscellaneous Revenue TRANSFERS IN 9001 Transfers In General Fund TOTAL HOME SOUND INSULATION HYPERION MITIGATION INTERGOVERNMENTAL REVENUE 3728 Hyperion Mitigation 3729 Hyperion Landscaping TOTAL HYPERION MITIGATION 54 0 30 493 1950 65000% 17,532 8,453 17,000 4,159 10,000 588% 17,585 8,453 17,030 4,652 11,950 70.2% 19,074 0 11,000 14,120 39,450 3586% 188,421 939,586 399,751 (22,660) 399,750 1000% 0 0 0 21,200 21,200 00% 0 0 0 4,400 4 400 000/6 188,421 939,586 399,751 2,940 425,350 1064% 0 1,161 1.000 0 1,000 1000% 50,000 0 0 0 0 00% 51,271 31,700 0 0 0 00% 308,765 972,447 411,751 17,060 46522 113.1% 144,060 (70,000) 146,654 0 145,000 0 150,136 0 150,150 0 10360/6 00% 74,060 146,654 145,000 150,136 150,150 103.6% is r35 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A TDA ARTICLE 3 - SS 821 BIKEWAY INTEREST & RENTALS 3601 Interest on Investments 305 0 0 162 400 00% INTERGOVERNMENTAL REVENUE 3725 TDA Article 3 - SB 821 6 580 12,114 6,478 0 6.500 1003% TDA ARTICLE 3 6,885 12,114 6,478 162 6,900 106.5% MTA GRANT 12 MONTH 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL 1 ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 11 FY 1997/98 FY 1998/99 FY 1999/00 FY 1999MO FY 1999/00 FY 1999100 TDA ARTICLE 3 - SS 821 BIKEWAY INTEREST & RENTALS 3601 Interest on Investments 305 0 0 162 400 00% INTERGOVERNMENTAL REVENUE 3725 TDA Article 3 - SB 821 6 580 12,114 6,478 0 6.500 1003% TDA ARTICLE 3 6,885 12,114 6,478 162 6,900 106.5% MTA GRANT OTHER REVENUE 3979 MIA Grant Revenue 3.935,589 973,413 2,800,000 0 2,800,000 10000/0 TOTAL MTA GRANT 3,935,589 973,413 2,800,000 0 2,800,000 100.0% C O.PS OTHER TAXES 3207 C O P S Funding 37,375 36,990 37,375 36,973 37,000 99 0% INTEREST & RENTALS 3601 Interest on Investments 4,469 0 4,500 4,230 11,000 2444% TOTAL C O.P S 41,844 36,990 41,875 41,203 48,000 114.6% FEMA. 3798 State OES Contribution 0 0 99,000 0 800 08% 3799 General Administration 0 0 11,000 0 200 18% TOTAL F E M A 0 0 110,000 0 1,000 09% ASSESSMENT DISTRICT 073 PROPERTY TAXES 3109 Tax Assessmem district 103,270 103,986 101,500 54,282 101,500 100 OV. TOTAL INTEREST& RENTALS 3601 Interest on Investments 16,114 0 9,000 6,420 16,750 186 1% TOTAL ASSESSMENT DISTRICT 073 119,385 103.986 110,500 60,702 118.250 107.0`/a 16 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A CAPITAL IMPROVEMENT TRANSFERSIN 9001 Transfers In General Fund 9401 Transfer In - Emergency Reserve TRANSFERS IN TOTAL CAPITAL IMPROVEMENT INFRASTRUCTURE REPLACEMENT TRANSFERSIN 9001 Transfers In General Fund TOTAL INFRASTRUCTURE R. FACILITIES MAINTENANCE RANSFERSIN 9001 Transfers In General Fund TOTAL FACILITIES MAINTENANCE WATER UTILITY INTEREST & RENTALS 3601 Interest on Investments CHARGES FOR SERVICES 3851 Water Sales 3853 Meter Installation 3856 Reclaimed Water Sales 3859 Miscellaneous Revenue CHARGES FOR SERVICES TRANSFERSIN 9001 Transfers In General Fund TOTAL WATER UTILITY 1,100,200 0 2,066,250 0 12 MONTH 267,825 1,449,725 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL ACTUAL I ADOPTED ACTUAL ESTIMATED BUDGET 3,435,100 FY 1997198 FYI"$/ 9 FY 1999100 FY 1999100 FY 1999100 FY 1999!00 CAPITAL IMPROVEMENT TRANSFERSIN 9001 Transfers In General Fund 9401 Transfer In - Emergency Reserve TRANSFERS IN TOTAL CAPITAL IMPROVEMENT INFRASTRUCTURE REPLACEMENT TRANSFERSIN 9001 Transfers In General Fund TOTAL INFRASTRUCTURE R. FACILITIES MAINTENANCE RANSFERSIN 9001 Transfers In General Fund TOTAL FACILITIES MAINTENANCE WATER UTILITY INTEREST & RENTALS 3601 Interest on Investments CHARGES FOR SERVICES 3851 Water Sales 3853 Meter Installation 3856 Reclaimed Water Sales 3859 Miscellaneous Revenue CHARGES FOR SERVICES TRANSFERSIN 9001 Transfers In General Fund TOTAL WATER UTILITY 1,100,200 0 2,066,250 0 535,650 2,899,450 267,825 1,449,725 535.650 2,899450 1000% 1000% 1,100,200 2,066,250 3,435,100 1,717,550 3435,100 1000% 1,100,200 2,066,250 3,435,100 1,717,550 3,435,100 1000% 500,000 500,000 500,000 250000 500,000 1000% 500,000 500,000 500,000 250,000 500,000 1000% 138,720 170,000 200,000 100,000 200,000 1000% 138,720 170.000 100,000 100,000 200,000 1000% 111,431 0 50,000 871 7,550 151% 8,061,204 8,129,951 8,800,000 4,645.648 8,700,000 989% 2,400 3,550 2,000 1,800 2,500 12500/6 1,254108 1,529,276 1,450,000 703,609 1,380,000 952% 0 254 0 1,110 2,000 00% 9,317,713 9,663,031 10,252,000 5,352,168 10,084,500 984% 0 16,000 16,000 8,000 16,000 1000% 9,429.144 9,679,031 10,318,000 5.361,038 10,108,050 980% r�7 17 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A GOLF COURSE TOTAL INTEREST& RENTALS 5,348 1Z MONTH 0 6 MONTH 12 MONTH PERCENT ACCOUNT DETAIL ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET I 3603 Interest Income • COP FY 1997198 FY1998/99 FY 1999/00 FY 1999/00 Fl 1999/00 FY 1999/00 GOLF COURSE TOTAL INTEREST& RENTALS 5,348 0 0 0 0 3901 Sales of Surplus Properly 3601 Interest on Investments 0 0 0 6,139 0 00% 3603 Interest Income • COP 27,660 7,622 25,200 4 305 24 200 9600/. INTEREST & RENTALS 27,660 7,622 25,200 10,445 24,200 960% CHARGES FOR SERVICES 100.0% 969,099 976,000 477.000 954,000 97.7% 3832 Food & Beverage Revenues 245,180 163,751 237,700 63,077 213,500 898% 3833 Leased Beer & Wine 29,678 22,426 28,600 11,175 28,600 1000% 3834 Golf Course Pro Shop Revenues 817,620 444,116 518,000 206,989 545,450 1053% 3835 Golf Course Revenues 634,864 516,592 683,400 228,801 650,250 951% 3836 Driving Range Revenues 793,339 801,821 1,013,150 347,722 968,650 956% 3838 Golf Lessons 0 300,751 459,100 125,713 380,000 928% CHARGES FOR SERVICES 2,520,681 2,249,456 2,939,950 983,477 2786,450 948% OTHER REVENUE 3909 Miscellaneous Revenue 10,441 46,440 0 928 1,250 00% TOTAL GOLF COURSE 2,558,781 2,303,518 2,965,150 994 849 2,811,900 948% EQUIPMENT REPLACEMENT OTHER REVENUE 5,348 0 0 0 0 3901 Sales of Surplus Properly 0 0 5,000 0 5,000 1000% 3912 Replacement Charge to other Dept 1,017,915 1,013204 998,056 499,028 998,050 1000% OTHER REVENUE 1,013,204 1,003,056 499,028 1,003,050 1000% TOTAL EQUIPMENT REPLACEMENT 1,017,915 1,013204 11003,056 499,028 1,003,050 100.0% LIABILITY INSURANCE OTHER REVENUE 3909 Miscellaneous Revenue 5,348 0 0 0 0 00% 3911 Charges to Other Departments 755,142 894,000 976,000 477,000 954,000 977% 3913 Recovery of Claims Pard 150,000 85,099 0 0 0 000/. TOTAL OTHER REVENUE 910,490 969,099 976,000 477,000 954,000 977% TOTAL LIABILITY INSURANCE 910,490 969,099 976,000 477.000 954,000 97.7% 038 19 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT A WORKERS' COMENSATION RESERVE OTHER REVENUE 3911 Charges to Other Departments 3913 Recovery of Claims Paid TOTAL OTHER REVENUE TOTAL WORKERS COMPENSATION SPECIAL DEPOSITS - DEVELOPER FEES INTEREST & RENTALS 3601 Interest on Investments OTHER REVENUE 3972 Library Service Developers Contributions 3972 Fire Safetv Improv Developers Contributions 3972 Police Safery Improv Developers Contributions 3972 Traffic Improv Developers Contributions 8391 Streets Highway Imp Douglas Street Extension TOTAL OTHER REVENUE TOTAL SPECIAL DEPOSITS OUTSIDE SERVICES TRUST INTERGOVERNMENTAL REVENUE 774,258 825,589 950,000 630,504 1 200,000 1263% 19,808 22 083 0 448 500 00% 794,067 847,672 950,000 630,952 1200,500 1264% 794,067 847,672 950,000 630,952 1,200,500 1264% 0 0 12 MONTH 38,015 6 MONTH 12 MONTH PERCENT IF ACCOUNT DETAIL ACTUAL IFY ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 64,100 1997/98 FY1998/99 FY 1999/00 FY 1999/00 FY 1999/00 FY 1999100 WORKERS' COMENSATION RESERVE OTHER REVENUE 3911 Charges to Other Departments 3913 Recovery of Claims Paid TOTAL OTHER REVENUE TOTAL WORKERS COMPENSATION SPECIAL DEPOSITS - DEVELOPER FEES INTEREST & RENTALS 3601 Interest on Investments OTHER REVENUE 3972 Library Service Developers Contributions 3972 Fire Safetv Improv Developers Contributions 3972 Police Safery Improv Developers Contributions 3972 Traffic Improv Developers Contributions 8391 Streets Highway Imp Douglas Street Extension TOTAL OTHER REVENUE TOTAL SPECIAL DEPOSITS OUTSIDE SERVICES TRUST INTERGOVERNMENTAL REVENUE 774,258 825,589 950,000 630,504 1 200,000 1263% 19,808 22 083 0 448 500 00% 794,067 847,672 950,000 630,952 1200,500 1264% 794,067 847,672 950,000 630,952 1,200,500 1264% 0 0 0 38,015 105.550 00% 5,266 16,461 13,000 8,535 12,000 923% 24,573 47,042 64,100 39,829 50,000 780% 19,308 38,702 50,200 31,294 50,000 996% 0 7,337 450,000 53 1,100,000 2444% 0 73,308 0 0 0 00% 49,146 182,849 577,300 79,711 1,212,000 2099% 49,146 182,849 577,300 117,726 1,317,550 228.2% 3703 Library - PLF State Grants 9,467 21,541 10,000 28,051 28,500 2850% 3703 Library - CLSA State Grants 4,335 8,097 3,523 3,580 3,600 1022% 3703 Police Training STC State Grants 4,325 6,310 5,500 2,750 2,750 500% TOTAL INTERGOVERNMENTAL 18,127 35,949 19,023 34,381 34,850 1832% TOTAL OUTSIDE SERVICES TRUST 18,127 35,949 19,023 34.381 34.850 133.2% TOTAL REVENUES 57,575,859 59,198.415 64,398,850 38,733,446 68,593,250 1065% ()30 19 CITY OF EL SEGUNDO SUMMARY OF ESTIMATED EXPENDITURES - ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT B ELECTEII OFFICIALS CITY COUNCIL 175,728 12 MONTH 6 MONTH 12 MONTH PERCENT CLASSIFICATION ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 164{150 F FY1998/99 FY 1999/00 FY 1999/00 FY 1999/00 FY 1999/00 ELECTEII OFFICIALS CITY COUNCIL 175,728 155,225 168,187 76,621 173,700 103.3 CITY TREASURER 136,069 132,044 163,138 75,832 164{150 100.8% CITY CLERK 424,720 300,015 300,798 150,107 293,850 9770/. General Fund 400,145 409,355 368,060 327,656 512,650 1393% Administration 128,634 172,522 184,669 84,772 185,900 1007% Elections 31,720 4,192 54,900 6,383 42,450 773% CITY CLERK 160,354 176,714 239,569 91,155 228,350 953% Debt Semite Fund TOTAL ELECTED OFFICIALS 472,151 463,983 570,894 243,608 566,500 992./1 ADMINISTRATIVE SUPPORT SERVICES CITY MANAGER 306,326 250,498 306,416 129,405 293,850 95.9% CITY ATTORNEY 499,831 476,058 501,950 117,403 501,950 1000% HUMAN RESOURCES 388,180 401,507 475,480 218,936 463,250 97.4% FINANCE General Fund 1,598,007 2333,138 980,044 2,313,600 ".2% TOTAL ADMINISTRATIVE $ ERVICES 2,405,026 2,726,071 3,616,985 1,445,788 3,572,650 Administration 288,696 232,268 350,565 131,011 362,050 1033% Accountmg 424,720 300,015 300,798 150,107 293,850 9770/. Payment Services 400,145 409,355 368,060 327,656 512,650 1393% Business Services 50 264,435 459,591 190,094 438,550 954% Information Systems - 283,420 749,074 160,802 601,450 803% Total Finance General Fund 1,113,611 1,489,493 2,228,088 959,669 2,208,550 991% Debt Semite Fund Assessment District #73 97,078 108,515 105,050 20,375 105,050 10000/6 TOTAL FINANCE 1,210,689 1,598,007 2333,138 980,044 2,313,600 ".2% TOTAL ADMINISTRATIVE $ ERVICES 2,405,026 2,726,071 3,616,985 1,445,788 3,572,650 INTERNAL SERVICE/NON- DEPARTMENTAL EQUIPMENT REPLACEMENT FUND 641,294 256,074 2,671,990 509,265 2,140,000 80.1% 20 Q CITY OF EL SEGUNDO SUMMARY OF ESTIMATED EXPENDITURES - ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT B LIABILITY INSURANCE FUND 1,732,413 403,374 923,550 713,743 940,500 1019% WORKERS' COMPENSATION Administration 1,905,546 792,903 811,552 563,510 807,350 995% Emplovee Safety 16,247 23,209 100,150 7,394 76 150 760% TOTAL WORKERS' COMENSATION 1,921,793 816,112 911,702 570,904 883,500 969% NON- DEPARTMENTAL General Fund Non -Depa mtil 2,608,146 ITH TH 12 MONTH PERCENT CLASSIFICATION ACTUAL I''MO ACTUAL ADOPTED I 16MON ACTUAL ESTIMATED BUDGET 1,318,546 FY 1997/98 FY1998/99 FY 1999/00 FY 1999/00 FY 1999/00 FY 1999/00 LIABILITY INSURANCE FUND 1,732,413 403,374 923,550 713,743 940,500 1019% WORKERS' COMPENSATION Administration 1,905,546 792,903 811,552 563,510 807,350 995% Emplovee Safety 16,247 23,209 100,150 7,394 76 150 760% TOTAL WORKERS' COMENSATION 1,921,793 816,112 911,702 570,904 883,500 969% NON- DEPARTMENTAL General Fund Non -Depa mtil 2,608,146 3,048,257 3,335,594 1,535,411 3,672,100 1101% Special Revenue 3,983,796 2,161,082 3,792.050 952% 1,318,546 925,193 Emergency Reserve 0 0 2,899,450 1,449,725 2,899,450 1000% Vacation & Sick Leave 0 100,029 0 0 0 000/6 TOTAL NON- DEPARTMENTAL 2,608,146 3,148,286 6,235,044 2,985,136 6571,550 0.0% TOTAL INTERNAL SERVICE/NON -DEPA 6,903.646 4,623,846 10,742,286 4,779,049 10,535550 98.1% PUBLIC SAFETY POLICE General Fund Admmistation Patrol & Safety Crime investigation Traffic Safety Community Relations Communications Center Total Police General Fund Special Revenue Funds Asset Forfeiture Trust & Agency Funds Special Deposits - Expendabe Trust Fund Outside Services Trust Total Trust & Agency Funds 3,015,588 3,217,751 3176,055 1,699,075 3,147,150 961% 3,826,295 3,740,562 3,983,796 2,161,082 3,792.050 952% 1,318,546 925,193 1,207,329 686,752 1,354,250 1122% 554,302 488,650 566,943 312,870 676,250 1027% 266,372 184,735 166,137 90,465 171,650 1033% 10,837 62,601 944,765 33.137 565,650 698% 8,991,940 8,619,492 10,145,024 4,983,381 9,707,000 95.7% 361,938 678,560 2,606,441 1,277,186 2.666,400 102.3% 0 0 18,200 10,753 18,200 1000% 3,340 3,200 0 1,954 1,950 000/0 3.340 3.200 18,200 12,707 20,150 1107% TOTAL POLICE DEPARTMENT 9.357,217 9,301,252 12,769,665 6.273.274 12.393.550 97.1% 041 21 CITY OF EL SEGUNDO SUMMARY OF ESTIMATED EXPENDITURES - ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT B FIRE DEPARTMENT General Fund Admuustahon Suppression Paramedic Prevention Environmental Safety Disaster Preparedness Total Fire General Fund Trust & Agency Funds Special Deposits - Expendabe Trost 394,082 302,197 12 MONTH 6 MONTH 12 MONTH PERCENT CLASSIFICATION ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 1,387,885 FY 1997198 FV1998/99 I FY 1999/00 FY 1999/00 FY 1999/00 FY 1999/00 FIRE DEPARTMENT General Fund Admuustahon Suppression Paramedic Prevention Environmental Safety Disaster Preparedness Total Fire General Fund Trust & Agency Funds Special Deposits - Expendabe Trost 394,082 302,197 305,636 148,237 300,150 982% 4,908,886 4,930,616 5,190,218 2,733,167 5,207,900 1003% 1,387,885 1,549,063 1,393,200 729,102 1,430,050 1026% 137,446 142,566 176,178 61,030 155 500 893% 237,807 245,990 271,022 141,579 286,950 1059% 101,119 75,260 148,594 47,218 92 450 622% 7,167,225 7,245,692 7,484,848 3,860,333 7,473,000 998% 17,036 47,473 0 0 0 00% TOTAL FIRE DEPARTMENT 7,184,261 7,293,165 7,484,848 3,860,333 7,473,000 998% TOTAL PUBLIC SAFETY 164541,479 16,594,417 20,254,513 10,133,607 19,866,550 DEVELOPMENT SERVICES COMMUNITY, ECONOMIC & DEVELOPMENT SERVICES DEPARTMENT General Fund Economic Development Budding Safety Planning Department Total General Fund Special Revenue Funds CDBG Senior in -Home Care Juvenile Diversion Minor Home Repair Home Delivered Meals General Administrative Resident Sound Insulation Total CDBG Other Special Revenue Funds Resident Sound Insulation Hyperion Mitigation Air Pollution Reduction Fond Total Special Revenue Funds 358,424 365,841 502,010 204,035 476,250 949% 768,136 785,097 917,496 355,257 866,750 945% 516,657 661,340 668,795 319,605 702,200 105001. 1,643,217 1,812,279 2,088,301 878,897 2,045,200 979% 22,860 16,914 24,700 9,743 24,700 10000/6 12,760 9,320 16,000 6,035 16,000 10000/6 21,076 41,269 42,150 21,452 42,150 1000% 29,125 17,841 25,000 14,537 25,000 1000% 10,750 15,629 16,250 7,298 16,250 1000% 4,400 4,907 42,150 2,058 42,150 1000% 100,971 104,880 166,250 61,123 166,250 1000% 390,781 2,046,068 1,046,200 69,316 673,300 644% 116,698 79,520 111,900 43,951 111,900 1000% 14,477 15,000 2,600 0 2,600 1000% 622,927 2,245,468 1,326,950 174,389 954,050 71.9% 22 042 CITY OF EL SEGUNDO SUMMARY OF ESTIMATED EXPENDITURES - ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT B Trust & Agency Funds Performance Deposits Agency Fund 0 185,894 165,000 135,000 165,000 1000% Total Community, Economic & Developme 2,266,144 4,243,641 3580,251 1,188,286 3,164,250 884% TOTAL DEVELOPMENT SERVICES 2,266,144 4,243,641 3580,251 1,188.286 3,164,250 884% PUBLIC WORKS PUBLIC WORKS General Fund Administration Engineering Street Services Street Maintenance Traffic Safety Solid Waste Recycling Equipment Maintenance Government Buildings Wastewater Storm Drains Total Public Works General Fund Special Revenue Funds Traffic Safety Gas Tax Facilities Maintenance TDA Article 3 - SB 821 Bikeway Funds MTA Grant Total Special Revenue Funds Enterprise Funds Water 174,687 168,196 12 MONTH 6 MONTH 1 12 MONTH PERCENT CLASSIFICATION ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 181,883 FY 1997/98 FY1998/99 FY 1999/00 FY 1999/00 FY 1999/00 FY 1999/00 Trust & Agency Funds Performance Deposits Agency Fund 0 185,894 165,000 135,000 165,000 1000% Total Community, Economic & Developme 2,266,144 4,243,641 3580,251 1,188,286 3,164,250 884% TOTAL DEVELOPMENT SERVICES 2,266,144 4,243,641 3580,251 1,188.286 3,164,250 884% PUBLIC WORKS PUBLIC WORKS General Fund Administration Engineering Street Services Street Maintenance Traffic Safety Solid Waste Recycling Equipment Maintenance Government Buildings Wastewater Storm Drains Total Public Works General Fund Special Revenue Funds Traffic Safety Gas Tax Facilities Maintenance TDA Article 3 - SB 821 Bikeway Funds MTA Grant Total Special Revenue Funds Enterprise Funds Water 174,687 168,196 197,802 106,713 200,050 1011% 275,181 311,676 343,303 168,402 343,300 1000% 181,883 201,027 238,785 88,533 239,150 1001% 437,796 451,875 476,140 208,420 475,300 998% 479,632 448,102 513,508 196,937 514,400 1002% 573,761 532,803 599,049 245,588 599,050 1000% 317,138 301,031 354,411 169,817 322,050 909% 583,603 544,116 572,963 272,225 572,950 1000% 647,904 448,654 1,143,977 418,655 1,146,250 1002% 252,556 113,908 193,589 70,560 196,150 1013% 3,924,141 3521,388 4,633525 1,945,850 4,608,650 995% 76,500 114,000 150,000 75,000 150,000 1000% 376,903 385,064 697,950 237,428 706,900 10130/ 160,008 144,423 200,000 4,950 200,000 1000% 0 13,211 0 0 0 000/6 3,976,949 515,766 2,900,000 5,147 2,800,050 t000% 4590.359 1,172,464 3,847,950 322,525 3.856,950 1003% 10.336.626 8529,742 11,798,175 5 ,315562 11.737,950 99.5% Trust & Agency Funds Special Deposits - Expendable Trust Fund 25,603 191,718 1,175,050 87,723 638,050 543% Protect Deposits - Outside Services Trust Fun 0 250,000 0 0 0 00%. Total Trust & Agency Funds 25,603 441,718 1,175,050 87,723 638,050 543% TOTAL PUBLIC WORKS 18,876,730 13,665,313 21,454,700 7,671,660 20,841,600 97 11/6 23 043 CITY OF EL SEGUNDO SUMMARY OF ESTIMATED EXPENDITURES - ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT B RECREATIONAL & CULTURAL RECREATION & PARKS General Fund Rec & Park Administration 201,452 12 MONTH 6 MONTH 1 12 MONTH PERCENT CLASSIFICATION ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET 1 1,207,200 FY 1997/98 FY1998199 FY 1999/00 FY 1999/00 FY 1999/00 FY 1999/00 RECREATIONAL & CULTURAL RECREATION & PARKS General Fund Rec & Park Administration 201,452 215,114 250,233 123,382 244,700 9780/6 Parks Operation 1,102,909 1,145,499 1,212,215 573,186 1,207,200 996% Recreation Operation 209,006 263,027 283,490 115,345 284,050 1002% Recreation Aquatics 255,107 246,411 295,008 113,043 294,750 999% Recreation Cultural Arts 159,621 167,257 173,400 79,489 170,250 982% Recreation Sports 145,078 153,721 171,308 83,345 171,450 1001% Recreation Teen Center 105,603 120,605 164,014 82,969 161,750 986% Recreation Joslyn Center 92,650 104,893 108,950 51,506 109,500 1005% Recreation Juvenile Diversion 37,552 895 0 148 0 00% Recreation Community Cable 158,886 406,099 398,852 173,314 398.300 999% Total General Fund 2,467,863 2,823,521 3,057A70 1,395,727 3,041,950 995% Associated Recreation Activities 238,952 271,645 323,000 127,349 339,200 1050% Proposition A Dial -A -Ride 97,790 97,177 90,150 35,538 82,350 913% Beach Shuttle 22,432 19,220 25,450 5,813 23,400 919% Recreation & Trips 0 18,646 29,100 9,235 24,650 946% Administration 31,792 33,500 36,075 15,677 36,100 1000% MTA Buy -Down 0 6,090 8,000 3,138 8,000 1000% CTIP/MAX 0 20,059 41,300 9,458 41,300 1000% Streets & Highway 0 500 500 0 500 10000/0 Total Proposition A 152,014 195,191 230,575 78,860 216,300 93.8% Proposition C Dial -A -Ride 14,500 14,500 10,250 5,125 10,250 1000% Recreation & Trips 20,496 57 0 0 100 00% Administration 25,670 29,392 34,828 7,889 33,650 966% MTA Buy -Down 11,408 1,664 0 0 0 00% CTIP /MAX 16,940 6,569 0 0 0 000/6 Streets & Highway 240,400 9,556 125,000 125,000 125,000 1000% Total Proposition C 329,413 61,737 170,078 138,014 169,000 994% 044 24 CITY OF EL SEGUNDO SUMMARY OF ESTIMATED EXPENDITURES - ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT B Golf Course 346,524 ''MONTH 6 MONTH 12 MONTH PERCENT CLASSIFICATION ACTUAL ACTUAL ADOPTED I ACTUAL ESTIMATED BUDGET 1,041200 FY 1997198 FY1998199 FY 1999/DD FY 1999100 FY 1999100 FY 1999100 Golf Course 346,524 351,690 147,754 326,550 928% 341,737 City Administration 1149,702 734,052 1,107,680 419949 1,041200 940% Food & Beverage 352,310 200,055 216,727 98,580 218,300 1007% Leased Beer & Wine 0 0 28,600 11,175 28 600 1000% Pro-Shop 668,674 343,512 423,995 205 073 483,550 1140% Golf Course 262,248 179,429 313,369 118,054 313,600 1001% Driving Range 177,502 122,940 187,790 78,428 179 450 956% General & Administrative 380,936 341,083 448,413 175,101 402 150 897% Golf Lessons 0 276,454 374,939 142,400 310200 827% Total Golf Course 2,991372 2,197,525 3,101,513 1,248,760 2,977,050 960% Recreational & Parks 6,179,615 5,549,619 6,882,636 2,988,710 6,743,500 980%1 LIBRARY General Fund Administration Tech Support Service School Libraries Total General Fund Debt Service Library Expansion Fund Trust & Agency Funds Special Deposits - Expendable Trust Fund Outside Services (PLF) Outside Services (CLA) Total Trust & Agency Funds 417,401 346,524 351,690 147,754 326,550 928% 341,737 430,638 420,229 198,690 421,000 1002% 634,444 552,838 835,993 303,238 774,200 926% 1393,583 1330,000 1,607,911 649,682 1,521,750 946% 1,411,442 0 0 0 0 00% 0 891 0 0 0 00% 7,557 9,901 0 0 0 00% 8,896 0 0 0 0 00% 16,452 10,793 0 0 0 00% Total Library 2,821,477 1340,792 1,607,911 649,682 1.521,750 94.6% RECREATIONAL & CULTURAL 9,001,091 6,890,412 8,490,548 3,638392 8,265,250 :EE 045 25 CITY OF EL SEGUNDO SUMMARY OF ESTIMATED EXPENDITURES - ALL FUNDS FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT B F.E.M A. GRANT Capital Improvement 0 12 MONTH 6 MONTH 12 MONTH PERCENT CLASSIFICATION ACTUAL ACTUAL ADOPTED ACTUAL ESTIMATED BUDGET FY 1997/98 FY1998/99 FY 1999/00 FY 1999/00 FY 1999/00 FY 1999/00 F.E.M A. GRANT Capital Improvement 0 0 110,000 0 0 00% TOTAL F.E M A GRANT 0 0 110,000 0 0 0 0°/ CAPITAL IMPROVEMENT PROGRAM Capital Improvement 1,546,154 1,553,092 5,842,784 204,570 4,594,200 786% TOTAL CAPITAL IMPRV, PROGRAM 1,546 154 1,553,092 5,842,784 204,570 4,594,200 TOTAL INTERFUND TRANSFERS 3,630,121 2,818,700 1,296,325 648,163 1,296,350 1000% TOTAL ALL CATEGORIES 61,642,541 53579,475 75,959,284 29,953,122 72,702,900 046 26 CITY OF EL SEGUNDO SUMMARY OF FUND ACTIVITY FISCAL YEAR 1999 -2000 MIDYEAR REVIEW EXHIBIT C Special Revenue Funds 523,219 Estimated 1,954 Estimated Estimated Fund Bal Estimated Transfers Estimated Transfers Fund Bal 10/1/99 Revenues In Expenditures Out 9/30/00 General Fund S 13 024,859 $ 39,095,200 $ 705,000 536,103,382 $1.296350 S 15 425,327 Special Revenue Funds 523,219 34,850 1,954 556,115 Special Deposits 1,001,686 State Gas Tax 424,982 325,800 Total Trust and Agency 566,879 140 000 43,903 Associated Rec Activities 189,329 342,500 S 63,692,450 S 339,210 4,900,800 $ 42,620,569 192 619 CDBG 0 121,550 44,700 166,250 0 Asset Forfeiture 2,167,299 2,204,800 2,666,392 1 705,707 Prop A 426,921 226,500 216,249 437 172 Prop C 361,019 175,950 168,978 367,991 Special Purposes 5,416,046 0 200,000 200,000 2,899 450 2,516 596 Traffic Safety 201,267 194,200 0 150 000 235,467 Air Pollution Reduction 35,538 11,950 2,600 44 888 Home Sound Insulation 598,969 465,800 673,278 0 391 491 Hyperion Mitigation 252,696 150,150 111,900 290,946 TDA Article 3 - SB821 5,942 6,900 0 12,842 MTA Grant 306,411 2,800,000 2,800,033 306,378 COPS 123,224 48 000 0 171,224 Total Special Rev Funds 10,509,643 7,065,100 244,700 7,911,769 3 189.450 6,718,224 Debt Service Funds Assessment District #73 219,302 118,250 105 050 232,502 Total Debt Service Funds 219,302 118 250 105.050 232,502 Enterprise Funds Waterworks 4,447,475 10,092,050 16,000 10,808,670 3,746,855 Golf Course 204,157 2,811,900 2,727,004 250,000 39.053 Total Enterprise Funds 4,651,632 12,903,950 16,000 13,535,674 250,000 3,785,908 Internal Service Fund Equipment Replacement 10,256,808 1,003,050 2,140,000 9,119,858 Liability insurance 764,523 954,000 940,492 778,031 Workers' Compensation 272,558 1.200,500 883,500 589,558 Total Internal Service 11,293,889 3,157,550 3,963,992 10487,447 Capital Improvement Fund Capital Improvement Projects 2,451,159 0 3,435,100 4,594,199 0 1,292,060 Infrastructure Replacement 2,125 000 0 500,000 0 2,625,000 Total Capital Improvement Funds 4576,159 0 3,935,100 4,594,199 3,917,060 Trust and Agency Funds Project Deposits 523,219 34,850 1,954 556,115 Special Deposits 1,001,686 1,317,550 656,250 165,000 1,497 986 Total Trust and Agency 1,524,905 1,352,400 0 658,204 165,000 2,054,101 Total S 45,800,389 S 63,692,450 S 4,900,800 S 66,872,270 S 4,900,800 $ 42,620,569 27 N7 CITY OF EL SEGUNDO BUDGET CALENDAR MIDYEAR FY 1999/2000 & BUDGET FY 2000/2001 Update equipment replacement schedule Departments submit CIP requests, including project descriptions, justifications, cost estimates, proposed funding source(s), and cost savings, if any Changes to current CIP budget should also be submitted at this time Public Works Department to assemble all departmental requests and schedule CIPAC meetings Finance will prepare year-end estimated expenditures for current projects and estimated year- end fund balances. Departmental preparation of FY 1999/2000 estimated expenditures at 9/30/2000, departmental preparation of FY 1999/2000 estimated revenues at 9/30/2000, if applicable Prepare revenue and mid -year budget review Final Budget calendar to be presented to City Council Presentation to City Council of mid -year budget review pertaining to projected year-end expenditures and revenues for FY 1998/99 Finance department to distribute budget packet including a budget message from the City Manager, instructions, worksheets on expenditures and revenues, personnel, capital outlay requests, travel and meetings, professional and technical services, contractual services, dues and subscriptions, training and education, and new program requests Shared network drive will be utilized where available Submit the following to the Finance Department (FY 1999 -00 Budget) 1) Proposed fee increases as of October 1, 1999 in accordance with City ordinances, if applicable, 2) Completed expenditure and revenue worksheets, 3) Completed personnel worksheets, 4) Completed Capital Outlay Requests, 5) Completed Travel and Meetings, Professional and Technical Services, Dues and Subscriptions, Training and Education, 6) Completed New Program Requests, if applicable, and 7) Completed departmental and divisional narratives updated on network ( "T' Dnve) 28 048 Dates Responsibility 1/1212000- 5116/2000 Finance Department 3/1/2000 Department Heads 3/15/2000- 6/30/2000 CIPAC Finance Department 4/17/2000- 4/28/2000 Department Heads 4/28/2000 - 5/16/2000 Finance Department 5/16/2000 City Manager 5/16/2000 City Council City Manager 5/17/2000 Finance Secretary 5/17/2000 - 5/31/2000 Department Heads Update equipment replacement schedule Departments submit CIP requests, including project descriptions, justifications, cost estimates, proposed funding source(s), and cost savings, if any Changes to current CIP budget should also be submitted at this time Public Works Department to assemble all departmental requests and schedule CIPAC meetings Finance will prepare year-end estimated expenditures for current projects and estimated year- end fund balances. Departmental preparation of FY 1999/2000 estimated expenditures at 9/30/2000, departmental preparation of FY 1999/2000 estimated revenues at 9/30/2000, if applicable Prepare revenue and mid -year budget review Final Budget calendar to be presented to City Council Presentation to City Council of mid -year budget review pertaining to projected year-end expenditures and revenues for FY 1998/99 Finance department to distribute budget packet including a budget message from the City Manager, instructions, worksheets on expenditures and revenues, personnel, capital outlay requests, travel and meetings, professional and technical services, contractual services, dues and subscriptions, training and education, and new program requests Shared network drive will be utilized where available Submit the following to the Finance Department (FY 1999 -00 Budget) 1) Proposed fee increases as of October 1, 1999 in accordance with City ordinances, if applicable, 2) Completed expenditure and revenue worksheets, 3) Completed personnel worksheets, 4) Completed Capital Outlay Requests, 5) Completed Travel and Meetings, Professional and Technical Services, Dues and Subscriptions, Training and Education, 6) Completed New Program Requests, if applicable, and 7) Completed departmental and divisional narratives updated on network ( "T' Dnve) 28 048 CITY OF EL SEGUNDO BUDGET CALENDAR (CONTINUED) MIDYEAR FY 1999/2000 & BUDGET FY 2000/2001 Dates Responsibility 7/1/2000 - 7/31/2000 5/29/2000 - 6/12/2000 Finance Department Finance Department inputs and compiles estimated Finance Secretary revenues and budget requests, and prepares budget Manager worksheets, narratives and capital requests for submission to the City Manager and distribution Public Works Dept to Department Heads in preparation for budget sessions 611212000 - 6/16/2000 City Manager, Department budget sessions with the City Manager, Finance Director Finance Department and individual departments to discuss departmental budgets, departmental narratives, and proposed reorganizations or program City Manager changes 6/19/2000- 613012000 Finance Department Finance recalculates preliminary budget totals based on adjustments made during departmental budget sessions and submits revised numbers to the City Manager for review 6/30/2000 Department Heads Departments return completed diskettes or updates completed on shared network drive where available to the Finance Department 29 049 7/1/2000 - 7/31/2000 Business Services Finance Department compiles and prints Manager preliminary budget 7/202000 Public Works Dept Public Works submits preliminary CIP program to the City Manager for review pending City Council direction 7/24/2000 City Manager Finance Department reviews and finalizes revised Finance Department budget totals, narratives, and capital equipment requests with the City Manager 7/24/2000 Finance Director Review FY 1999 -2000 Revenue Forecast and Assumptions 7242000 City Council, City Council Strategic Planning Session City Manager, Dept Heads 8/15/2000 City Council City Council receives preliminary operating and CIP budgets, and sets dates for budget workshops and public hearings 8/222000 - 823/2000 Finance Department City Council workshop on operating and CIP budgets 29 049 CITY OF EL SEGUNDO BUDGET CALENDAR (CONTINUED) MIDYEAR FY 1999/2000 & BUDGET FY 2000/2001 Dates Responsibility 9/5/2000 City Council City Council holds a public hearing on the FY 2000/2001 annual operating budget and the FY 2000/2001 thru 2004/2005 CIP budget 9/19/2000 City Council City Council adopts the FY 2000/2001 annual operating budget, the FY 2000/2001 thru 2004/2005 CIP budget, and the appropnanons lunu 30 450 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING. Committees, Commissions & Boards AGENDA DESCRIPTION: Subcommittee report on City Attorney functions. RECOMMENDED COUNCIL ACTION' Discussion and possible action BACKGROUND & DISCUSSION, The Council ad hoc subcommittee seeks Council concurrence in proceeding on a financial analysis of legal costs and attorney functions. The subcommittee will meet with the City Manager, City Attorney and Finance Director in a scoping meeting to determine options for providing legal and risk management services We will report back to Council in forty -five days ATTACHED SUPPORTING DOCUMENTS- None FISCAL IMPACT. Unknown at this time Operating Budget. Amount Requested. Account Number: Project Phase: Appropriation required- ORIGINATED: DATE: May 9, 2000 KeflMowelncil Member REVIEWE BY• DATE: May 9, 2000 Ma trenn, City Manager r 5 1 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION. Review of Golf Course Issues RECOMMENDED COUNCIL ACTION: Accept Committee Report MEETING DATE: May 16, 2000 AGENDA HEADING. Committee Report BACKGROUND & DISCUSSION The Council directed staff to convene a meeting of the Golf Course Sub - Committee to discuss upcoming issues The sub - committee meeting was scheduled for May 12", and staff will present Council with the committee's recommendations ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT Operating Budget: Amount Requested Account Number. Project Phase. Appropriation Required, Recreation and Parks Director DATE: May 4, 2000 Manager r`52� g s m m n ti D O T_ Y � z MO T� 3� 8 Y i O � y m � S A S�a or C 33aB� @a it �A4�Q 3 q3• B34g 5x 3 Y 3 R D A N n 33 S; 3� « q� B R 0 4 S T 11 7t N O C Ey ) 0 r Z� S T z H C ~ �m� O T T D MF2m $ ma Y m e 0 I T i C 3 a m �mV 0 I h .l ou l � �l����_CC•m 4" }�}GG� � � °pTt nm �l°S C � @ z a ow £O2�i R O w m � m o N Se' uv�ai gam, s a w uiY-iu in iY"i s m'B $°w $�i =•i� Nn T 2 y0 0 RN Lm1 N z T Z C O ass 5 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 4/2212000 THROUGH 5/5/2000 Date Payee Amount Description 4126/00 Health Comp 2,720.00 Weekly eligible claims 4121 4/27100 IRS 156,580.74 Federal Taxes PR22 4/27/00 Employment Development 30,052.78 State Taxes PR22 5/1/00 Siemems Corp 44,837.50 Qtrly Energy Payment 513/00 Pitney Bowes 10,000 00 Postage for postage machine 5/4/00 Wells Fargo 30,000.00 TPT The Lakes Golf Payroll Transfer 274,191.02 DATE OF RATIFICATION: 6/16100 TOTAL PAYMENTS BY WIRE: 274,191.02 Certified as to the accuracy of the wire transfers by. Deputy Treasurer Date Finance Director Date City Manager Da Information on actual expenditures is available in the City Treasurers Office of the City of Ell Segundo 054 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 2, 2000 - 5:00 P.M. CALL TO ORDER - Mayor Gordon at 5 00 P M PLEDGE OF ALLEGIANCE - Council Member Kelly McDowell ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wermck - Present - Present - Absent - Present - Present PUBLIC COMMUNICATIONS -(Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the Cay Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sey ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) City of El Segundo v Bd of Airport Commissioners, et al , LASC Case No BC 220609 Roscitto v El Segundo, LASC Case No YC 034524 Ralston v El Segundo, LASC Case No YC036223 Stier v El Segundo, LASC Case No YC034617 Hill v El Segundo, USDC No CV 98- 1463- LGB(SHX) Williams v Evanski, et al, LASC Case No 99CO2571 Venegas v El Segundo, LASC Case No BC207136 Fleming v El Segundo, WCAB No. MON0236919 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) 72- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c): -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) — City Representative- Mary Strenn and Richard Kopenhefer Employee Organizations City Employees' Association, Supervisory & Professional Employees' Association, El Segundo Firefighters' Association, El Segundo Police Officers' Association, and all unrepresented employees CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) - None REPORT OF ACTION TAKEN IN CLOSED SESSION - None ADJOURNMENT at 6 55 P M Cindy Mortesen, City Clerk 1055 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 2, 2000 - 7:00 P.M. CALL TO ORDER - Mayor Gordon at 7.00 P.M INVOCATION - Pastor Randy Williams, Pacific Baptist Church PLEDGE OF ALLEGIANCE - Council Member Kelly McDowell PRESENTATIONS (a) Council Member McDowell presented a Proclamation declaring the month of May, 2000 Older American Month and Peter Freeman the 2000 El Segundo Senior Citizen of the Year, and inviting all residents to the Elderfest Celebration starting at 11.00 a.m , at the Joslyn Center, on May 13, 2000 (b) Council Member Wermck presented a Proclamation declaring the week of Apn130 through May 6, 2000 as Municipal Clerks Week, recognizing our City Clerk's Department, and all City Clerks, for the vital services they perform and their dedication to the communities they represent (c) Mayor Pro Tem Jacobs presented a Proclamation to Fire Chief Craig Pedego declaring Saturday, May 13, 2000 as EL SEGUNDO FIRE SERVICE DAY, and inviting all citizens to an Open House and BBQ at Fire Station #1, from 10 30 a in to 100 p.m (d) Mayor Gordon presented a Proclamation honoring Ms. Jean O'Shaughnessy's Center Street First Grade Class of 1998, the first graders who conceptualized the El Segundo Dog Park, on East Imperial Avenue and McCarthy Court, to which the community and its canine friends can now enJoy 7 days a week, from dawn to dusk ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Absent Council Member McDowell - Present Council Member Wernick - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine ofS250 Valerie Jenson - Draeger, resident, spoke regarding the possibility of adding rental units onto existing property, She asked for guidance on the procedure for rezoning. MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MAY 2, 2000 PAGE NO I 056 Julie Warner of Cub Scout Pack 968C requested City support and waiver of fees to use Grand Avenue, from Arena to Eucalyptus, on July 22, 2000 for the annual Cub Adventure Soapbox Derby from Noon to 5.00 p in Kathryn Lourtie, Chamber of Commerce, announced a Job Fair, Breakfast with Don Knabe, and the State of the City luncheon Sandra Mason, resident, spoke regarding street signs being blocked by trees, and being illegible MOVED by Council Member Wermck, SECONDED by Mayor ProTem Jacobs to approve of the support and waiver of fees to use Grand Avenue, from Arena to Eucalyptus, on July 22, 2000 for the annual Cub Adventure Soapbox Derby from Noon to 5 00 p.m MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT Council directed the City Manager to address the issue of adding rental units onto existing property A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED by Council Member Wermck, SECONDED by Council Member McDowell to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER GAINES ABSENT B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 2509603- 2509886 on Register No 14 in total amount of $715,973.36, and Wire Transfers in the amount of $898,105.17. Approve Warrant Demand Register and Authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreements, emergency disbursements and/or adjustments; and wire transfers from 04/08/00 to 04 /21/00 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK Approved the request to sell or dispose of all personal property which has become unsuitable for City use including unclaimed Police property. Declare vehicles, equipment and miscellaneous supplies surplus including unclaimed Police property and authorize the MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MAY 2, 2000 PAGE NO 2 057 Purchasing Agent to sell items at auction or for scrap, use as trade -in on new equipment/supplies, or otherwise dispose of at his discretion Approve Contract No. 2782 retaining Diane R. Gladwell, CMC for the purpose of developing a records management and imaging system and authorize the City Manager to execute same PULLED FOR DISCUSSION BY MAYOR PROTEM JACOBS Approved the request for proposals from interior design professionals to establish standards for the interior of the El Segundo City Hall (estimated cost $7,500 00) Authorize staff to solicit proposals MOVED by Council Member McDowell, SECONDED by Council Member Werruck to approve consent agenda items 1, 3, 4, and 6 MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 COUNCIL MEMBER GAINES ABSENT CALL ITEMS FROM CONSENT AGENDA 2 City Council meeting minutes of April 18 and April 25, 2000 Clerk Mortesen stated that a correction had been made to page six of the April 18, 2000 minutes regarding Council Member McDowell's statement, adding the line Distributed draft ordinance on business incentives and requested item be agendized for May 16, 2000 MOVED by Council Member McDowell, SECONDED by Council Member Wermck to approve the City Council meeting minutes of April 18, and April 25, 2000 with corrections MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 COUNCIL MEMBER GAINES ABSENT Approved the Tract Map No. 52808 at the southeast corner of Richmond Street and Holly Avenue Mayor ProTem Jacobs not - participating due to a possible conflict of interest. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve the Tract Map No 52808 at the southeast comer of Richmond Street and Holly Ave. MOTION PASSED BY UNANIMOUS VOICE VOTE. 310. MAYOR PRO TEM JACOBS NOT - PARTICIPATING, COUNCIL MEMBER GAINES ABSENT F. NEW BUSINESS - Pyrospectaculars Contract. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve Contract No. 2781 with Pyrospectaculars to provide for the July 4`° fireworks display Contract amount $14,000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 COUNCIL MEMBER GAINES ABSENT MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MAY 2, 2000 PAGE NO 3 G5S G. REPORTS - CITY MANAGER - Spoke regarding the power outage recently and the failure of the back -up generator at Park Vista Informed Council that approval of a new unit will be before Council at the next meeting H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - Announced his next "Meet the Public Day" as May 20, 2000, between 10.00 a.m and 12 00 noon at Recreation Park by the little league field Council Member Gaines - NONE Council Member Wernick - NONE Mayor Pro Tem Jacobs - NONE Mayor Gordon - Spoke regarding upcoming legislation and the votes being taken He also reported on Earth Day He also stated that the Council and a few staff members will be going to Wastungton D.C. next week to lobby on behalf of our City PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 Sandra Mason, resident, spoke regarding the new light in the City lot at Standard and Pine. Peter Freeman, resident, stated that all residents have been issued flashlights for use in future power outages. MEMORIALS - Alfred Can ADJOURNMENT at 7 45 P M Cindy Mortesen, City Clerk MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MAY 2,20M PAGE NO 4 0,59 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION* Authorize stop signs for eastbound and westbound Imperil Avenue at McCarthy Court adjacent to the new dog park RECOMMENDED COUNCIL ACTION: Adopt resolution BACKGROUND AND DISCUSSION: The City Council has adopted a master resolution related to traffic and parking controls which establishes certain parking restrictions, truck routes, stop sign controls, railroad grade crossings and one -way streets and alleys Modifications to this master resolution are implemented through subsequent amending resolutions and periodically the master resolution is updated in its entirety to incorporate these previous amendments Recently the City constructed a dog park within the greenbelt area north of Imperial Avenue in the vicinity of the Imperial Avenue/McCarthy Court intersection Subsequent to the opening of the dog park, the City received a request from a resident for a crosswalk across Imperial Avenue to facilitate pedestrian access to the dog park from the residential area south of Imperial Avenue The City Traffic Committee, made up of staff from the Public Works and Police Departments, reviewed the resident's request and recommends installation of a crosswalk across Imperial Avenue on the weststde of the Imperial Avenue/McCarthy Court intersection along with stop signs for east and westbound Imperial Avenue traffic These stop signs are also anticipated to mitigate potential sight distance concerns for the uphill westbound Imperial Avenue approach to the intersection. Staff is recommending City Council adoption of the enclosed master resolution, which will provide authorization (Section 560) for staff to install the recommended stop signs. This master resolution will also rescind the previous amending Resolution Nos 4146, 4115 and 4108, which have been incorporated into the new master resolution. ATTACHED SUPPORTING DOCUMENTS: Resolution for adoption Location map FISCAL IMPACT: $399.66 (for the McCarthy Court stop signs) Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: of Public Works MAY 8 2000 Date: City Manager N \COUNCIUMAY15 -02X (Monday 518= 2 00 P M) n 6 0 7 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DEFINING AND ESTABLISHING CERTAIN STREETS AND PARTS OF STREETS IN THE CITY OF EL SEGUNDO AS NO PARKING AREA, DIAGONAL PARKING ZONES, NO STOPPING ZONES, TRUCK ROUTES, THROUGH STREETS AND STOP INTERSECTIONS, RAILROAD GRADE CROSSINGS, AND ONE -WAY STREETS AND ALLEYS AND RESCINDING RESOLUTION NOS. 4146, 4115 and 4108. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AS FOLLOWS SECTION 1 No Parking Areas The streets or portions streets numbered 1 in the first left hand digit are hereby defined and established as "No Parking Areas" and shall be governed by the provisions of subsections (2) and (4) of Section 10 28.040 of the "EL Segundo Municipal Code " [Where a side of a street is not indicated then the restrictions shall apply to both sides of the street within the limits given.] SUBSECTION 1 1 No Parking At Any Time 1105 ALASKA AVENUE. LEGEND N"Ahsde Portion to be deleted from Resolution No. 4108 oRhsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 ud 4106 PAGE NO 1 061 Douglas St to Aviation Blvd 1 1 10 APOLLO STREET Rosecrans Ave to Park PI 1 1 15 BUNGALOW DRIVE, East Side: El Segundo Blvd to Elsey PI 11,20 CALIFORNIA STREET Imperial Ave, to Imperial Hwy 1.124 CONCORD PLACE East Sidw Maple Ave. to Sycamore Ave 1 125 CONCORD STREET East Side El Segundo Blvd to Grand Ave 1 130 CORAL CIRCLE Douglas St, to Douglas St LEGEND N"Ahsde Portion to be deleted from Resolution No. 4108 oRhsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 ud 4106 PAGE NO 1 061 Northside 1 1 35 DOUGLAS STREET: Rosecrans Ave. to Utah St 1140 DULEY ROAD Grand Ave to Manposa Ave 1145 ELM AVENUE Hillcrest St to 337 feet east of Hillcrest St 1 150 EL SEGUNDO BOULEVARD 1 155 ELSEY PLACE South Side Bungalow Dr to Center St 1 160 FRANKLIN AVENUE North Side. Richmond St to Standard St Eucalyptus Dr to Center St South Side: Standard St to Eucalyptus Dr 1 155 HAWAII STREET Alaska Ave. to Aviation Blvd, 1 1 70 HOLLY AVENUE South Side Richmond St to Main St 1 175 IMPERIAL AVENUE - North Side Hillcrest St to west terminus 1 180 IRENE COURT South Side Penn St. to west terminus 1 1.85 LAPHAM STREET East Side. Imperial Hwy to 280 feet south of Imperial Hwy West Side Imperial Hwy. to 350 feet south of Imperial Hwy 1 1 90 LOMA VISTA STREET East Side Franklin Ave. to Manposa Ave Maple Ave to Sycamore Ave 1 1.95 MAPLE AVENUE North Side Hillcrest St. to 100 feet west of Hillcrest Street 1 1 100 MARIPOSA AVENUE: South Side: First alley west of Main St to Main St 1 1 105 NASH STREET Rosecrans Avenue to Park PI LEGEND Ne+41►side Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUMON NOS 4146, 4115 W 4108 PAGE NO 2 rE? 1 1 110 PARK PLACE Nash St. to Douglas St. 1 1 115 PALM AVENUE North Side, Washington St to Sepulveda Blvd South Side - Virginia St to Main St 11,120 PINE AVENUE North Side First alley west of Main St to Main St South Side Main St to Standard St 1 1 125 WALNUT AVENUE South Side Sepulveda Blvd to 256 feet east of Sepulveda Blvd 1 1 130 YUCCA STREET Maple Ave to south terminus SUBSECTION 1.2 No Parking 8.00 AM to 6 00 PM except Saturday and Sunday 1 220 KANSAS STREET West Side Franklin Ave. to Grand Ave 1.125 OAK AVENUE. South Side. Center St to California St SUBSECTION 1 3 No Parking 10 :00 PM to 5:00 AM No Exceptions. 1 310 KANSAS STREET LEGEND Nerthside Portion to be deleted from Resolution No. 4108 orthsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146. 4115 and 4108 PAGE NO 3 Laos7 East Side. Franklin Ave. to Grand Ave. 1315 LAIRPORT STREET Manposa Ave to Maple Ave 1 320 MAPLE AVENUE: Sepulveda Blvd. to Nash St 1.325 WALNUT AVENUE North Side Sepulveda Blvd. to Selby St South Side: 256 feet east of Sepulveda Blvd to Selby St. 1 330 SELBY STREET - Walnut Ave. to Imperial Hwy 1 335 HUGHES WAY• LEGEND Nerthside Portion to be deleted from Resolution No. 4108 orthsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146. 4115 and 4108 PAGE NO 3 Laos7 Sepulveda Boulevard to Allied Way SUBSECTION 14 No Parking - Street Sweeping Schedule 14,05 ACACIA AVENUE 1465 ELM AVENUE LS-7cel;Gt7 NeFthside Portion to be deleted from Resolution No. 4108 orthsld Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 W 4108 PAGE NO 4 0 s4 West terminus to Cedar St 8 AM to 10 AM Tuesday Pepper St to Center St 8 AM to 10 AM Thursday Center St. to east terminus 6 AM to 10 AM Monday 1410 ARENA STREET Pine Ave to ENV alley north of Manposa Ave 8 AM to 10 AM Friday Franklin Ave to Grand Ave 10 AM to 12 Noon Monday 1 415 BAYONNE STREET Palm Ave to Maple Ave 10 AM to 12 Noon Wednesday 1420 BINDER PLACE Loma Vista St to Whiting St 10 AM to 12 Noon Tuesday 1425 BUNGALOW DRIVE' Grand Ave to 153 feet north of Pine Ave 8 AM to 10 AM Thursday Manposa Ave. to north terminus 10 AM to 1 PM Tuesday 1430 CALIFORNIA STREET. Holly Ave to Manposa Ave 10 Am to 12 Noon Friday Manposa Ave to alley south of Imperil Ave 10 AM to 1 PM Tuesday Alley south of Imperial Ave to Imperial Ave 8 AM to 11 AM Thursday 1 435 CEDAR STREET, Walnut Ave to Imperial Ave 8 AM to 10 AM Wednesday 1440 CENTER STREET Grand Ave to Manposa Ave 8 AM to 10 AM Thursday West Side: Manposa Ave to Imperial Ave 10 AM to 1 PM Tuesday East Side Oak Ave. to Imperial Ave 10 AM to 1 PM Tuesday 1445 CONCORD PLACE West Side Maple Ave. to Sycamore Ave 8 AM to 10 AM Wednesday 1 450 CONCORD STREET Ell Segundo BI. to Manposa Av 8 AM to 10 AM Wednesday 1455 CYPRESS STREET: Walnut Ave. to Imperial Ave 10 AM to 12 Noon Friday 1.4.60 DUNE STREET: Sycamore Ave to Acacia Ave 10 AM to 12 Noon Wednesday 1465 ELM AVENUE LS-7cel;Gt7 NeFthside Portion to be deleted from Resolution No. 4108 orthsld Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 W 4108 PAGE NO 4 0 s4 California St. to Washington St 8 AM to 11 AM Monday 14 70 EUCALYPTUS DRIVE LEGEND 01e4146 610 Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146. 4115 and 4108 PAGE NO 5 01 65 Franklin Ave to Grand Ave 10 AM to 12 Noon Monday Grand Ave to E/W alley north of Manposa Ave 8 AM to 10 AM Friday Oak Ave to Imperial Ave 10 AM to 12 Noon Friday 14.75 FRANKLIN AVENUE' West terminus to Main St 10 AM to 12 Noon Tuesday 1480 HILLCREST STREET South terminus to Imperial Av 10 AM to 12 Noon Wednesday 1485 HOLLY AVENUE Valley St to Richmond St 10 AM to 12 Noon Tuesday Standard St to Eucalyptus Dr 10 AM to 12 Noon Thursday Penn St to Lomita St 8 AM to 10 AM Friday Maryland St. to Center St 8 AM to 10 AM Fnday California St to Sepulveda BI 10 AM to 12 Noon Monday 1490 ILLINOIS COURT Manposa Av to North terminus 10 AM to 12 Noon Tuesday 1495 ILLINOIS STREET Grand Ave. to Manposa Ave 10 AM to 12 Noon Tuesday 14100 IMPERIAL AVENUE North Side West terminus to east terminus 8 AM to 10 AM Tuesday South Side- West terminus to east terminus 8 AM to 11 AM Thursday 14105 INDIANA COURT - Maple Ave to south terminus 10 AM to 1 PM Tuesday 14110 INDIANA STREET Grand Ave to Manposa Ave. 10 AM to 12 Noon Friday 14115 IRENE COURT. Penn St. to west terminus 8 AM to 10 AM Thursday 14120 KANSAS STREET Grand Ave. to Manposa Ave. 10 AM to 12 Noon Friday 14125 LOMA VISTA STREET - Binder Pl. to Imperial Ave. 10 AM to 12 Noon Wednesday 14130 LOMITA STREET Franklin Ave. to Grand Ave 10 AM to 12 Noon Monday Grand Ave to 206 feet north of Pine Ave. 8 AM to 10 AM Thursday Manposa Ave to Maple Ave 10 AM to 1 PM Tuesday Maple Ave to Acacia Ave. 10 AM to 12 Noon Friday LEGEND 01e4146 610 Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146. 4115 and 4108 PAGE NO 5 01 65 14135 MAPLE AVENUE West terminus to Main St 8 AM to 10 AM Tuesday Center St to Sepulveda Blvd 8 AM to 10 AM Monday North Side. 160 feet east of Penn St to Center St. 8 AM to 10 AM Thursday South Side Main St to Center St 8 AM to 10 AM Thursday 14 140 MARIPOSA AVENUE West terminus to Hdlcrest St 9 AM to 17 AM Tuesday Hillcrest St to Richmond St 8 AM to 11 AM Tuesday Center St. to Indiana St 10 AM to 12 Noon Monday North Side 160 feet east of Penn St to Center St 10 AM to 12 Noon Thursday South Side Main St to Center St 10 AM to 12 Noon Thursday 14 145 MARYLAND STREET Et Segundo Boulevard to 4 AM to 7 AM Friday Franklin Ave Franklin Ave to 233 feet north of Pine Ave. 8 AM to 10 AM Thursday Manposa Ave. to north terminus 10 AM to 1 PM Tuesday 14150 McCARTHY COURT Lomita St to Imperial Ave 10 AM to 12 Noon Friday 1 4 155 NEVADA STREET - 154 feet south of Pine Ave to Mariposa Ave 10 AM to 12 Noon Friday 1 4 160 OAK AVENUE West terminus to Loma Vista St 8 AM to 10 AM Tuesday Bayonne St to Main St. 8 AM to 10 AM Tuesday Main St to Penn St 8 AM to 10 AM Thursday Center St to Washington St 8 AM toll AM Monday 14 165 OREGON STREET 383 feet south of Pine Ave to Manposa Ave 10 AM to 12 Noon Friday 1 4 170 PALM AVENUE West terminus to Main St 8 AM to 11 AM Tuesday Sheldon St. to Center St 10 AM to 12 Noon Thursday California St to Sepulveda BI 8 AM to 11 AM Monday 14175 PENN STREET Franklin Ave to Grand Ave 10 AM to 12 Noon Monday Grand Ave to Holly Ave 8 AM to 10 AM Thursday Pine Ave. to Maple Ave 8 AM to 10 AM Friday LEGEND NGA1461de Portion to be deleted from Resolution No. 4108 orthsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 a d 4108 PAGE NO 6 nFc, 14180 14185 1 4 190 14195 1 4200 14205 14210 14.215 14.220 14225 1,4230 14235 14240 LEGEND NOFfHs+de Northsid Maple Ave to Walnut Ave 10 AM to 12 Noon PEPPER STREET Maple Ave to Imperial Ave 10 AM to 12 Noon PINE AVENUE West terminus to alley east of Richmond St 10 AM to 12 Noon Standard St to Sierra St 10 AM to 12 Noon Sierra St to Center St_ 8 AM to 10 AM 200 feet west of Nevada St to Washington St 10 AM to 12 Noon Illinois St to Indiana St 10 AM to 12 Noon REDWOOD AVENUE Dune St. to North terminus 8 AM to 10 AM RICHMOND STREET Holly Ave to Mariposa Ave 8 AM to 10 AM SHELDON STREET Franklin Ave to Grand Ave 10 AM to 12 Noon Grand Ave to 378 feet North of Grand Ave 8 AM to 10 AM Pine Ave. to Maple Ave 8 AM to 10 AM Maple Ave to Imperial Ave 10 AM to 12 Noon SIERRA PLACE. Pine Ave to Sierra St. 10 AM to 12 Noon SIERRA STREET Franklin Ave to Grand Ave 10 AM to 12 Noon Grand Ave. to Pine Ave 8 AM to 10 AM Manposa Ave to Maple Ave, 8 AM to 10 AM STANDARD STREET. Grand Ave to Manposa Ave 8 AM to 10 AM SYCAMORE AVENUE. West terminus to Main St 8 AM to 10 AM Pepper St to Penn St 8 AM to 10 AM Center St to Sepulveda Blvd, 8 AM to 10 AM VALLEY STREET South terminus to Pine Ave 10 AM to 12 Noon VIRGINIA STREET El Segundo BI. to imperial Av 8 AM to 10 AM WALNUT AVENUE: Hillcrest St to Main St 8 AM to 10 AM Main St to McCarthy Ct 8 AM to 10 AM Maryland St to Center St 8 AM to 10 AM Center St to Washington St 8 AM to 10 AM WASHINGTON STREET. Holly Ave. to Manposa Ave. 10 AM to 12 Noon Manposa Ave. to Walnut Ave. 10 AM to 1 PM Friday Friday Tuesday Thursday Friday Monday Monday Tuesday Wednesday Monday Friday Friday Friday Thursday Monday Thursday Friday Friday Tuesday Thursday Monday Wednesday Wednesday Tuesday Thursday Thursday Monday Friday Tuesday Portion to be deleted from Resolution No. 4108 Portion to be added to Resolution No. RESOLUTION NO RESQNDING RESOLUTION NOS 4146. 4115 and 4108 PAGE NO 7 G67 1.4.245 WHITING STREET- El Segundo Blvd to Palm Ave 10 AM to 12 Noon Wednesday SUBSECTION 1 5 No Parking 10 00 AM to 11 00 AM and 2 00 PM to 3 00 PM Monday through Friday Except by Permit 1505 ACACIA AVENUE: Center St to east terminus 1510 CALIFORNIA STREET Walnut Ave to alley south of Imperial Ave 1515 WALNUT AVENUE California St. to Washington St. 1520 WASHINGTON STREET Maple Ave to Walnut Ave SECTION 2 Diacionai Parking Zones The streets or portions of streets in this city hereinafter described in sections numbered 2 in the first left hand digit are hereby defined and established as "Diagonal Parking Zones" and shall be governed by the provisions of Section 10 32 060 of the "El Segundo Municipal Code." SUBSECTION 2.00 Diagonal Parking Zones 210 EUCALYPTUS DRIVE Eat id 340 feet north of Grand Ave to Pine Ave. 215 HOLLY AVENUE South Side Main St. to Standard St 220 LAPHAM STREET- East Side: 50 feet north of 118th St to 370 feet south of Imperial Hwy West Side 400 feet south of Imperial Hwy. to 118th St. 225 MARIPOSA AVENUE North Sid Richmond St to Main St 230 OAK AVENUE - North Side: Main St to Eucalyptus Dr 235 PINE AVENUE: South Side: Eucalyptus Dr. to 200 feet east of Eucalyptus Dr. Arena St to Sheldon St LEGEND Nerths+de Portion to be deleted from Resolution No. 4106 Northsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 and 4108 PAGE NO 8 068 240 RICHMOND STREET' East Side 190 feet north of Manposa Ave to Palm Ave 245 SHELDON STREET- West t Side 80 feet north of Palm Ave to 55 feet south of Palm Ave SECTION 3 No Stooping Tow Away Zones The streets or portions of streets in this city hereinafter described in sections numbered 3 In the first left hand digit are hereby defined and established as "No Stopping Tow Away Zones" and shall be governed by the provisions of Section 10 28 170 of the "El Segundo Municipal Code." SUBSECTION 3 1 No Stopping at Any Time, tow Away 3 1,05 AVIATION BOULEVARD East Side 1566 feet south of El Segundo Blvd to 124 feet south of 124th St. West Side 116th St to Rosecrahs Ave 3 1.10 CONTINENTAL BOULEVARD El Segundo Blvd. to Manposa Ave 31 15 DOUGLAS STREET Utah Avenue to Imperial Highway 3120 EL SEGUNDO BOULEVARD Richmond St to Isis Ave South Side Isis Ave to 1-405 Freeway Southbound ramp 3 1 25 GRAND AVENUE Illinois St. to Nash St West city boundary to Loma Vista St. North Side: 125 feet east of Standard St to Eucalyptus Dr. North Side Center Divider. Main St. to first alley east of Main St Standard St to 142 feet west of Eucalyptus Dr, South Side: Standard St to Eucalyptus Dr South Side Center Divider Main St, to first alley east of Main St 185 feet east of Standard St to 142 feet west of Eucalyptus Dr. 3.1.30 HILLCREST STREET: Imperial Ave. to Imperial Hwy. NTCTgZ ] NeR}»side Portion to be deleted from Resolution No. 4108 orthsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146. 4113 and 4108 PAGE NO 9 069 3.1.35 IMPERIAL AVENUE - South Side 650 feet west of Sepulveda Blvd to Imperial Hwy 3140 IMPERIAL HIGHWAY - South Side - Imperial Ave to east city boundary 3145 MAIN STREET Imperial Ave to imperial Hwy 3150 MAPLE AVENUE North Side Main St to 200 feet east of Penn St 3 155 MARIPOSA AVENUE North Side Illinois Ct to Lairport St Main St. to 200 feet east of Penn St South Side Indiana St to Sepulveda Blvd 31 60 NASH STREET El Segundo Blvd. to Imperial Hwy 3 165 ROSECRANS AVENUE. North Side Aviation Blvd. to west city boundary 31 70 SEPULVEDA BOULEVARD East Side Rosecrans Ave to Imperial Hwy West Side Rosecrans Ave to Grand Ave Sycamore Ave. to Imperial Hwy 31 75 UTAH AVENUE Douglas St to Aviation Blvd 31 80 VISTA DEL MAR- South city boundary to north city boundary 3 185 WALNUT AVENUE: Washington St to Sepulveda Blvd 3190 118TH STREET Lapham St to Aviation Blvd 31 95 120TH STREET 220 feet west of Aviation Blvd to Aviation Blvd, 31 100 UNNAMED right turn connecting roadway from westbound El Segundo Blvd. to northbound Douglas St 3.1.105 UNNAMED right turn connecting roadway from northbound Main St to eastbound Imperial Hwy. 31 110 UNNAMED right turn connecting roadway from eastbound Imperial Hwy to southbound Main St. LEGEND NefHaside Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146. 4115 aM 4108 PAGE NO 10 070 SUBSECTION 3.2 No Stopping Tow Away 6 00 AM to 9.00 AM and 3 00 PM to 6 00 PM Except Saturday and Sunday. 3205 GRAND AVENUE - Illinois St to Eucalyptus Dr. Concord St. to Loma Vista St 3 210 MARIPOSA AVENUE North Side Lairport St. to Douglas St South Side Sepulveda Blvd to Douglas St 3215 SEPULVEDA BOULEVARD West Side- Grand Ave to Sycamore Ave SECTION 4 Truck Routes The streets or portions of streets in this city hereinafter described in sections numbered 4 in "Ell Segundo Municipal Code " SUBSECTION 4.00 Truck Routes. 405 AVIATION BOULEVARD 116th St to Rosecrans Ave 410 CALIFORNIA STREET Imperial Ave to Imperial Hwy 415 EL SEGUNDO BOULEVARD Main St to Isis Ave. 420 GRAND AVENUE West city boundary to Sepulveda Blvd 425 IMPERIAL AVENUE. California St. to Sepulveda Blvd. 430 IMPERIAL HIGHWAY - Sepulveda Blvd to east city boundary. 435 MAIN STREET. El Segundo Blvd to Grand Ave 440 ROSECRANS AVENUE West city boundary to Aviation Blvd 445 VISTA DEL MAR South city boundary to north city boundary. SECTION 5. Through Streets and Stop Intersections The streets or portions of streets, intersections or entrances thereto in this city hereinafter described In section numbered 5 in the first left hand digit, are hereby established as "Through Streets and Stop Intersections" and shall be governed by the provisions of subsections (a) and (b) of Section 10 44.020 of the "EL Segundo Municipal Code." LEGEND NeFthside Portion to be deleted from Resolution No. 4108 orthsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146. 4115 aM 4108 PAGE NO It 071 SUBSECTION 5 00 Stop Intersections 505 ACACIA AVENUE California St., all entrances. Cedar St, W entrance Center St., E/W entrances Cypress St., W entrance Dune St., S entrance Eucalyptus Dr, E/W entrances Hillcrest St., E/W entrances Loma Vista St, E/W entrances Pepper St., E entrance Virginia St., E/W entrances. 510 ALASKA AVENUE Douglas St, E /N /S entrances Hawaii St, S entrance 515 CORAL CIRCLE(N) Douglas St., W entrance 5.20 CORAL CIRCLE(S)- Douglas St., W entrance. 525 ELM AVENUE - California St., E entrance Hillcrest St, E entrance Washington St., all entrances. 530 EL SEGUNDO BOULEVARD Arena St., N entrance Bungalow Dr., N entrance Center St, N entrance Concord St., N entrance. Eucalyptus Dr., N entrance. Kansas St., N entrance. Lomita St, N entrance. Main St., N/E/W entrances Maryland SL, N entrance. Nevada St, N entrance Oregon SL, N entrance Penn St., N entrance Richmond St, N entrance Sheldon St., N entrance Sierra St., N entrance. Standard St., N entrance. Virginia St., N entrance 5.35 ELSEY PLACE- Center St., W entrance. LEGEND Nekhside Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4113 W 4108 PAGE NO 12 n7G 540 FRANKLIN AVENUE. Arena St., N/S entrances California St., N entrance. Center St, E/W entrances Concord St., E/W entrances Eucalyptus Dr., N/S entrances Illinois St., W entrance. Kansas St., ENV entrances Loma Vista St., N/S entrances Lomita St, all entrances. Main St., ENV entrances. Maryland St., all entrances Nevada St, N/S entrances Oregon St, all entrances Penn St, N/S entrances Richmond St, E/W entrances Sheldon St, ENV entrances Sierra St., N/S entrances Standard St., all entrances Virginia St, N/S entrances Whiting St, N/S entrances 545 GRAND AVENUE Arena St, S entrance Bungalow Dr., N entrance California St., S entrance Center SL, all entrances. Concord St., all entrances Eucalyptus Dr., all entrances Illinois St, N entrance Indiana St, N entrance Loma Vista St, N/S entrances Maryland St., N/S entrances Nevada St, N/S entrances Oregon St, S entrance Penn St., N/S entrances. Richmond St, all entrances Sheldon St., NIS entrances Sierra St., N/S entrances Standard St, N/S entrances Virginia St., N/S entrances Whiting St., all entrances 550 HAWAII STREET. Aviation Blvd., W entrance LEGEND NeFtheide Portion to be deleted from Resolution No. 4108 orthsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146. 4115 and 4108 PAGE NO 13 073 555 HOLLY AVENUE Bungalow Dr., NIS entrances. California St., N/E entrances Center St., W /N /S entrances Concord St., all entrances Eucalyptus Dr, all entrances Illinois St, all entrances Indiana St , all entrances Kansas St., all entrances Loma Vista St, NIS entrances Lomita St., W entrance Maryland St, E entrance Richmond SL, all entrances Sepulveda Blvd., W entrance Sierra St, NIS entrances Standard St., all entrances Valley St, E entrance Virginia St., EA4l all entrances Washington St., E/W /N entrances Whiting St., EA4 all entrances 560 IMPERIAL AVENUE California St, EIW /S entrances Cedar St, S entrance Center St, E/W /S entrance Cypress St, S entrance Eucalyptus Dr., S entrance Hillcrest St, all entrances Loma Vista St., ENV /S entrances Main St, EIW entrances McGaFt awanee jMcCarthy Court, all entrance Pepper St., S entrance Sheldon St., E/W /S entrances. Virginia St„ EMS entrances 565 IMPERIAL HIGHWAY• Hillcrest St., S entrance Lapham St, S entrance Main St, E to S turn Selby St., S entrance 570 MAPLE AVENUE- Bayonne St, S entrance Bungalow Dr., NIS entrances. California St., all entrances Center St., all entrances LEGEND NeFths%de Portion to be deleted from Resolution No. 4108 orthsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 and 4108 PAGE NO 14 0 74 Eucalyptus Dr , all entrances Hillcrest St., all entrances, Indiana Ct., S entrance Lairport St., S entrance Loma Vista St, E/W entrances. Lomita St, all entrances Main St., all entrances. Maryland St., NIS entrances Nash St., W entrance. Penn St, all entrances Pepper St , N entrance Sheldon St, all entrances Sierra St., S entrance Virginia St. all entrances Washington St, all entrances 575 MARIPOSA AVENUE Arena St, NIS entrances Bungalow Dr, N entrance California St., all entrances Center St, all entrances Concord St , S entrance Duley Rd., S entrance Eucalyptus Dr., NIS entrances Hiiicrest St., NIS entrances Illinois St., S entrance Illinois Ct , N entrance Indiana St, S entrance Kansas St., S entrance Loma Vista St., (West) all entrances Loma Vista St., (East) S entrance. Lomita St., N entrance Maryland St, N entrance. Nevada St., S entrance. Oregon St., S entrance Penn St., NIS entrances Richmond St., all entrances Sheldon St., all entrances Sierra St., N entrance, Standard St., S entrance Virginia St., all entrances Washington St., NIS entrances Whiting St., all entrances 578 McCARTHY COURT: Lomita St., W entrance LEGEND NeiN►side Portion to be deleted from Resolution No. 4108 orthsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLVrION NOS 4146. 4115 and 4108 PAGE NO 15 C 7 5 5.80 OAK AVENUE Bayonne St., E entrance California St., all entrances Center St , E entrance Eucalyptus Dr., N entrance Hillcrest St., E/W entrances Loma Vista St, W entrance Main St., E/W entrances Penn St, W entrance Sheldon St, all entrances Virginia St, E/W entrances Washington St., all entrances 585 PALM AVENUE Bayonne St, N entrance. Bungalow Dr, N/S entrances California St, all entrances Center St , N /S/W entrances Hillcrest St (East), S all entrances. Hillcrest St (West), all entrances Loma Vista St, N/S entrances Lomita St, N/S entrances Maryland St., all entrances Penn St., N/S entrances Richmond St., all entrances Sepulveda Blvd, W entrance Sheldon St, E entrance Sierra St., N/S entrances Virginia St , all entrances Washington St., all entrances Whiting St, S entrance 590 PARK PLACE: Apollo St., E/W /S entrances Douglas St., W entrance Nash St., E entrance 595 PINE AVENUE Arena St., N entrance Bungalow Dr., N/S entrances California St., all entrances Center St., all entrances Concord St., all entrances Eucalyptus Dr, all entrances Hillcrest St., E/W entrances Illinois St, E entrance. Indiana St., W entrance LEGEND NeFthsfde Portion to be deleted from Resolution No. 4108 Northsld Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 and 4108 PAGE NO 16 076 L G N NeRpsi6e Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUnON NO RESCINDING RESOLUTION NOS 4146.4115 and 4108 PAGE NO 17 077 Kansas St, all entrances Loma Vista St, all entrances Lomita St, all entrances Main St., all entrances Maryland St., N/S entrances. Nevada Street, E/W entrances Oregon St., N/S entrances Penn St, N entrance Richmond St., all entrances Sheldon St, WEAN entrances Sierra PI , N entrance Sierra St., S entrance Standard St., all entrances Valley St, S entrance Virginia St., all entrances. Washington St, all entrances Whiting St., N/S entrances 596 REDWOOD AVENUE: Dune St, E entrance 5 100 ROSECRANS AVENUE Apollo St, N entrance 5 105 SYCAMORE AVENUE California St., all entrances Center St., E entrance Dune St., N entrance. Eucalyptus Dr, E/W entrances Hillcrest St., ENV entrances Loma Vista St., all entrances Main St, W entrance. Penn St, W entrance Pepper St., E entrance Sepulveda Blvd., W entrance Sheldon St., E/W entrances Virginia St., all entrances. Washington St, all entrances 5 110 UTAH AVENUE Douglas St., E entrance 5 115 WALNUT AVENUE: Bungalow St., N/S entrances California St., all entrances Cedar St., N entrance. Center St., all entrances Cypress St., N entrance Eucalyptus Dr., all entrances. Hillcrest St., all entrances L G N NeRpsi6e Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUnON NO RESCINDING RESOLUTION NOS 4146.4115 and 4108 PAGE NO 17 077 Loma Vista St., EM/ entrances Main St., E/W entrances McCarthy Ct., W /N /S entrances Penn St, E/W /S entrances Pepper St, N/S entrances Selby St, N/W entrances Sheldon St, N/S entrances Virginia St ,all entrances Washington St , all entrances SECTION 6 Railroad Grade Crossings The railroad grade crossings in this city hereinafter described in sections numbered 6 in the first left hand digit are hereby defined and established as 'Railroad Grade Crossings" and shall be governed by the provisions of Section 10 44 020 (c) of the "El Segundo Municipal Code " SUBSECTION 6 0 Railroad Grade Crossings 605 AVIATION BOULEVARD 1566 feet south of El Segundo Blvd -- Southern Pacific No BBF 499 14 6 10 DOUGLAS STREET 170 feet north of Utah Ave —A.T & S F. No 2H -14.7 240 feet north of Utah Ave — Southern Pacific No BBF 499 43 6 15 IMPERIAL HIGHWAY Aviation Blvd —A T & S F No 2H -131 620 LAPHAM STREET 350 feet south of Imperial Hwy. —A T. & S.F. No. 2H- 13,2C. 640 SEPULVEDA BOULEVARD 900 feet north of Rosecrans Ave — Southern Pacific No BBF 500.34/C 650 118TH STREET Aviation Blvd. —A T & S F No 21-1-13 4 655 120TH STREET Aviation Blvd —AT & S.F No 2H -13.6 SECTION 7. One -Way Streets The streets or alleys or portions of streets or alleys in this City hereafter described in section numbered 7 in the first left hand digit, are hereby established ail one -way streets or alleys and shall be governed by Chapter 10 48 of the "El Segundo Municipal Code" 705 Richmond Street - Palm Avenue to Mariposa Ave (southbound). 710 Nash Street - El Segundo Boulevard to Imperial Highway (southbound) 715 Douglas Street - Ell Segundo Boulevard to Imperial Highway (northbound) SECTION 8 Resolution Nos 4146, 4115 and 4108 are hereby rescinded. LEGEND NeFthside Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 and 4108 PAGE NO 18 078 SECTION 9 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book of original resolutions of said city, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this 16th day of May, 2000 Mike Gordon, Mayor ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 16" day of May, 2000, and the same was so passed and adopted by the following vote. AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS TO FORM. r_ rk D He ey, City Attom LEGEND PIerEHsiAe Portion to be deleted from Resolution No. 4108 Northsid Portion to be added to Resolution No. RESOLUTION NO RESCINDING RESOLUTION NOS 4146, 4115 and 4108 PAGE NO 19 07? ST I p DI L� PEPPER z ST P]1 US DR rn FCYPRE FSSST rn D{ D rf r FZS:HELDON ST J DR ST y '7�]_ 11-4 SfERRA ST BUNGALOW DCENTER CALIFORNIA ST m r o < ST m WASHINGTON ST. ST ILLINOIS, m 0180 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Memorandum of Understanding (MOU) between the City of El Segundo and the Metropolitan Transportation Authority (MTA) for an MTA grant of $1,710,000 to partially finance the Sepulveda Boulevard Widening Project RECOMMENDED COUNCIL ACTION. Approve the MOU and authorize the Mayor to execute the MOU on behalf of the City BACKGROUND AND DISCUSSION In 1997 the Cities of El Segundo and Manhattan Beach, through the South Bay Cities Council of Governments ( SBCCOG), had applied for an MTA grant of $1 8 million to partially finance the Sepulveda Boulevard Widening Project The Cities application was approved by the MTA for a net grant amount of $1,710,000 (in accordance with their new policy, MTA retained $90,000 for its cost to conduct before and after project evaluations) El Segundo's share of the grant is $1,425,000 and Manhattan Beach's share is $285,000 El Segundo's share will be utilized to finance the City's obligations relative to the utilities undergrounding project, the County's fresh water barrier relocation project and other project related expenditures On February 1, 2000 the City Council authorized the City Engineer to assume the lead agency role on behalf of the SBCCOG and the City of Manhattan Beach Under this role, Manhattan Beach's share of the grant funds will be processed through the City of El Segundo However, Manhattan Beach will be responsible for its expenditures from the grant funds and participate in any future MTA grant audits The MTA has prepared the enclosed MOU for execution by the City to formalize the allocated grant funds The MOU has been reviewed and approved by the City of Manhattan Beach The City Attorney has approved the MOU as to form. Staff is recommending City Council approval of the MOU and authorization for the Mayor to execute the MOU on behalf of the City ATTACHED SUPPORTING DOCUMENTS: MOU between the City of El Segundo and MTA FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY' Date: Andres Santamana, Director of Public Works MAY 5 Mu Date: Manager N =UNC1UMAY1641 X (Monday 5B/00 2 00 P M) 1 RECEIVED APR 19 2000 puawc WORKS MOU # ENGINEERING TIP CALL FOR PROJECTS PROPOSITION C hIEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOLD is made and entered into as of _, 19_ by and between the Los Angeles County Metropolitan Transportation Authority ( "MTA ") and the City of El Segundo ( "Grantee ") for the Sepulveda Boulevard (State Highway Route 1) Widening Project (the "Project') WHEREAS, as part of the Transportation Improvement Program (TIP) Call for Projects, the ivfTA Board at its July 29, 1999 meeting, authorized a grant to Grantee, subject to the terms and conditions contained in this MOU NOW, THEREFORE, the parties hereby agree as follows The terms and conditions of this MOU consist of the following and each is incorporated by reference herein as if fully set forth herein I Part I - Specific Terns of the MOU Part II - General Tetras of the MOU 3 .attachment a - Programmed Budget 4 Attachment B - Financial Plan 5 attachment C - Scope of Work 6 Attachment D - Reporting and Expenditure Guidelines .Attachment Dl - Quarterly Expense Report Attachment D2 - Quarterly Progress Repon '7 Attachment E - Notice to Proceed 3 Attachment F - Approval to Administer Grant Funds - South Bay Cities Council of Governments In the event of a conflict, the Specific Terms of the MOU shall prevail over the General Terms of the MOU 082- TIP Call for Projects - Sepulveda Blvd Widening Project Memorandum of Understanding (MOU) IN WITNESS WHEREOF, the parties have caused tins MOU to be executed by their duly authorized representatives as of the dates indicated below MTA LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY M Julian Burke Date CluefExecunve Officer APPROVED AS TO FORM Lloyd W Pellinan County Counsel By( GRANTEE CITY OF EL SEGUNDO M Mike Gordon Mayor Date APPRFFORM• ey ate ney 1) 0Q- PART SPECIFIC TERMS OF THE MOU 1 Title of the Project (the "Project"): Sepulveda Boulevard (State Route 1) Widening Project. 2 To the extent the Funds are available, the MTA shall make to Grantee a one -tune grant of the Funds in the amount of 51,800.000 (the "Funds ") for the Project. MTA Hoard action of July 29, 1999 programmed the Funds to Grantee for the Project over one year. Fiscal Year 1999/2000 3 In order to maintain consistency in methodology and to avoid redunaancy in the e%aluation of projects, VITA desires to conduct before and after performance evaluations on projects throuehout Los Angels County Therefore. Grantee agrees to permit the MTA to withhold from the overall grant amount (51,800.000,00) $90,000 in order to pay for MTA's cost to conduct project evaluations, resultmg in a net grant amount of 51,710,000 4 This one time grant shall be paid on a reimbursement basis in accordance with the Financial Plan (Attachment B) The Grantee must provide the appropriate supporting documentation with their Quarterl} Expense Report. Local match must be spent in the appropnate proportion to MTA funds with each quarters payment The IvfTA will withhold fiNe percent (5 %) of the grant amount as retamage pending an audit of expenditures and completion of scope of work 4 Programmed Budget (the "Programmed Budget ") for the sources of funds programmed for the Project is attached to this MOU as Attachment A. The Programmed Budget includes the total programmed budget for the project. including funds programmed by the MTA and the Grantee funding cornmrtment. The Programmed Budget also includes the fiscal years in which the fiords are programmed. 5 Financial Plan (the "Financial Plan") for the Project is attached to this MOU as Attachment B The Financial Plan is the entire financial plan for the project, which includes the total sources of funds prognininied to the project, as well as the fiscal year and quarter the funds for the project will be expended. 6 Scope of Work (the "Scope of Work ") for the Project is attached to this MOU as Attachment C The Scope of Work includes a description of the Project and a detailed description of the work to be completed including, if appropriate, exact Project limits. The Scope of Work also includes a set schedule which must be adhered to Wort: shall be delivered in accordance to tbat schedule unless otherwise agreed to by the parties in writing. If a Grantee is consistently behind schedule in meeting milestones or in delivering the project, that Grantee may be penalized by lower scores on future MTA Call for Projects applications, and MTA will have the option to withhold funds or terminate the agreement for default as described in Part I1, Section 9 7 Reports and Certifications to be submitted to MTA by Grantee: • Reporting and Expenditure Guidelines for the Project attached to this MOU as Attachment D 0844 TIP Call for Projects - Sepulveda Blvd Widening Project Memorandum of Understanding (MOU) • Quarterly Expense Report with required documentation attached to this MOU as Attachment D 1. • Quarterly Progress Report on Project progress attached to the MOLT as Attaclurient D2 • Letter of No Prejudice is attached to dus document as Attachment E 8 No changes to the (i) grant amount, (it) Programmed Budget. (iii) Financial Plan. (iv) the Scope of Work, or (v) the lapse date of the programmed funds. if given at the MTA s discretion, shall be allowed without a written amendment to the original MOU, approved and signed b,, the MTA Chief Executive Officer or his designee and the Grantee. Modifications that do not materially affect the terms of this MOU, such as redistributing funds among existing budget line items or non - matenal schedule changes must be formally requested by the Grantee and approved by the MTA in writing Non - matenal changes are those changes which do not affect the Brant amount, Programmed Budget, Financial Plan, the Scope of Work or the lapse date of -any programmed funds 9 MTA's Address Los Angeles County Metropolitan Transportation Authontv One Gateway Plaza Los Angeles. CA 90012 Attention. Jon Grace M/S 99 -22 -3 10 Grantee's Address - City of El Segundo 350 Main Street El Segundo, CA 90245 Attention. Bellur Devaraj 4 085 - PART II GENERAL TERMS OF THE MOU 1 TERM The term of this MOU shall commence on the date this MOU is fully executed and, shall terminate upon Project Completion unless terminated earlier as provided herein. For purposes of this MOU, Project Completion is defined as the time at which the agreed upon Scope of Work has been completed and signed -off by the MTA Project Manager all MTA audit and reporting requirements have been sausfied, and the final disbursement of the Funds has been made to the Grantee All eligible expenses as defined in the Reporting and Expenditure Guidelines (Attachment D) and as specified in the Letter of No Prejudice lAttachment F) incurred aher July 1. 1999, and after the MOU is executed shall be reimbursed in accordance with the terms and conditions of this MOU unless otherwise agreed to by the parties in writing 2 INVOICE BY GRANTEE Unless otherwise stated in this MOU, the Quarterly Expense Report, as described in Part II, Sections 5 I of tins MOU, and other documents as required, shall satisfy MTA invoicing requirements 3 USE OF FUNDS 3 1 The Grantee shall utilize the Funds to complete the Project as described in the Scope of Work and in accordance with the Reporting Expenditure Guidelines (Attachment D) and the most recently adopted MTA Proposition C Guidelines (the "Guidelines ") 32 Attachment C shall constitute the agreed upon Scope of Work between MTA and the Grantee for the Project. The Funds, as granted under this MOU, can only be used towards the completion of this Scope of Work 3 3 Grantee shall not use the Funds to substitute for any other funds or projects not specified in this MOU Nor shall the Funds be used for any expenses or activities above and beyond the approved Scope of Work (Attachment C) without an amendment to the MOU approved and signed by the MTA Chief Executive Officer or his/her designee 3 4 The Grantee must use the funds in the most cost - effective manner. If Grantee intends to use a consultant or contractor to implemcnt all or part of the project, the MTA requires that such activities be competitively bid in accordance with the Grantee's contracting procedures Any request for sole source procurements must be approved by the MTA in writing and prior to any project expenditures. The Grantee will also use the funds in the most cost - effective manner when the funds are used to pay "in- house" staff time. The effective use of funds provision will be verified by the MTA through on -going project monitoring and through any interim audits and the MTA final audit. 086 TIP Call for Projects - Sepulveda Blvd Widening Project Memorandum of Understanding (MOU) 3.5 If a facility, equipment (such as computer hardware or software). vehicle, or property, purchased or leased using the Funds, ceases to be used for the proper use as ongmall� stated in the Scope of Work. or the Project is discontinued and the Grantee no longer requires the facilit%. equipment vehicle or property, all Funds expended for that purpose must be returned to die iNITA The Grantee will be required to repay the Funds in proportion to the useful life remaining in accordance with the Proposmon C Guidelines 4 DISBURSEMENT OF FUNDS. Disbursements shall be based on a reinibrasement basis in accordance with the Fmancial Plan (Attachment B) If MTA makes disbursements by wire transfer, a fee of twenty -five dollars per transfer will be deducted from each disbursement The Grantee must provide the appropriate supporting documentation with their Quartery Expense Report Local match must be spent in the appropriate proportion to MTA funas with each quarter s payment REPORTING AND AUDIT REOUIREMENTSMAYMENT ADJUSTMENTS 5 1 Grantee shall submit the Quarterly Expense Report and the Quarterly Progress Report (on the last day of the months of October, January, April. and July Should Grantee fail to submit such reports within 10 days of the due date and/or submit incomplete reports (see Attachments D, D1, and D2), MTA will not reimburse Grantee until the completed required reports are received. reviewed. approved and reconciled to the Programmed Budget. The Quarterh Expense Reports shall include all appropriate documentation (such as contractor invoices. timesheets, receipts, etc.). All supporting documents must include a clear justification and explanation of their relevance to the Project. If no activity has occurred during a particular quarter. Grantee will still be required to submit the Quarterly Progress Report documenting the reason for no activity 5.2 MTA. and/or its designee, shall have the right to conduct audits of the Project, as needed, such as financial and compliance audits; interim audits; pre -award audits and performance audits Grantee agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP) Grantee shall reimburse the MTA for any expenditures not in compliance with the Scope of Work and/or not in compliance with other terms and conditions as defined by this MOU and the Guidelines When applicable. MTA shall consider the Federal Acquisition Regulations (FAR) to determine whether costs incurred are allowable. The findings of the MTA audit are final. 6 087 TIP Call for Projects - Sepulveda Blvd Widening Project Memorandum of Understanding (MOU) 53 Grantee's records shall include, without limitation, accounting records. written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by the MTA to substantiate charges related to the Project (all collectively referred to as "records ") shall be open to inspection and subject to audit and reproduction by the MTA auditors or authorized representatives to the extent deemed necessary b-, the MTA to adequately permit evaluation of expended costs Such records subject to audit shall also include, without limitation. those records deemed necessary by the NITA to e%aluate ana venfv direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project 54 Grantee shall cause all contractors to comply with the requirements of Part II Section 5. paragraph 5? above. Grantee shall cause all contractors to cooperate fully in furnishing or in making available to the MTA records which shall include, without limitation. accounting records, written policies and procedures, contract files, original estimates, correspondence. change order files (including documentation covering negotiated settlements), in%oices. and any other supporting evidence deemed necessary by the NITA auditors or authorized representatives related to the Project. 5 5 The MTA or any of its duly authorized representatives, upon reasonable «rnen notice shall be afforded access to all of the records of the Grantee and its contractors re!ated to the Project, and shall be allowed to interview any employees of Grantee and its contractors through the term of this Agreement and for a period of three years after audit completion and final payment or longer if required by law These records must be retained by Grantee for three years following final payment under this Agreement. 5 6 The MTA or any of its duly authorized representatives, upon reasonable written notice. shall have access to the offices of the Grantee and its contractors, shall have access to all necessary records, including reproduction, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this MOU 57 In addition to the MTA's other remedies as provided in this MOLL, the MTA shall withhold the Funds and/or recommend not to award future Call for Projects grants to Grantee of the MTA audit has determined that Grantee failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to the MTA in accordance with the MTA audit findings) and/or is severely out of compliance with other terms and conditions as defined by this MOU and the Guidelines, including the access to records provisions of Pin II, Section 5 Serious violations or breaches of laws, regulations, ordinances or other rules may be referred to outside investigative agencies as deemed appropriate by the MTA. 7 DAS TIP Call for Projects - Sepulveda Blvd, Widening Project Memorandum of Understandmg (MOU) 6 ONE TIME GRANT This is a one time only grant subject to the terms and conditions agreed to herein and in the Guidelines This giant does not imply nor obligate any future funding commitment on the part of the MTA. 7 SOURCES AND DISPOSITION OF FUNDS 7 1 Grantee shall fully fund or contribute the Grantee Funding Comrrutment. as identified in the Program Budget Attachment A, towards the cost of the Project If the Funds identified in Attachment A are insufficient to complete the Project Grantee agrees to secure and provide such additional non -MTA funds necessary to complete the Project If Grantee fails to provide such additional Funds. the Funds provided by the MTA will be adjusted in the same proportion as the Grantee Funding Commitment from the Grantee as specified in Attachment _a to this MOU 72 Grantee shall be responsible for any and all cost overruns for the Project 7 3 Grantee shall be eligible for the Funds up to the grant amount specified in Part I. Section 2 of this MOU subject to the terms and conditions contained herein and in the Proposition C Guidelines. any Funds expended by Grantee prior to the execution of this MOU (pnor to the MTA Chief Executive Officer's signature) shall not be reimbursed nor shall they be credited toward the local match requirement, without the prior written consent of the MTA Chief Executive Officer or hrslher designee. Local match funds expended prior to the year the Funds are awarded shall be spent at Grantee's own nsk. 74 Any underruns to the Programmed Budget shall be apportioned between NITA and the Grantee in the same proportion as the Sources of Funds from each party to this MOU as specified in the Programmed Budget (Attachment A) to this MOU 8 TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS. 8 1 Grantee must demonstrate timely use of the Funds by (i) executing this MOU by February 29 of the first Fiscal Year in which the Funds are programmed, (ii) subauttmg Quarterly Expense and Quarterly Progress Reports as described in Part II. Section 4 1 of this MOU, and (m) expending the Funds granted under this MOU for allowable costs within three (3) years from July 1 of the Fiscal Year m which the Funds are programmed, unless otherwise stated in tins MOU Funds programmed for FY 1999 -00 are subject to lapse on June 30, 2002- Funds programmed far FY 2000 -01 are subject to lapse on June 30, 2003. Funds programmed for FY 2001 -02 are subject to lapse on June 30, 2004. Work not invoiced within 60 days after the lapsing date is not eligible for reimbursement. F n TIP Call for Projects - Sepulveda Blvd Widening Project Memorandum of Understanding (MOU) 8.2 In the event that the timely use of the Funds is not demonstrated as described in Part I1, Section 8 1 of this MOU, the Project will be reevaluated by the MTA as part of its annual TIP Call for Projects Recerufication process and the Funds may be deobheated and reprogrammed by the MTA Board. In the event the Funds are reprogrammed, this MOU shall automatically terminate. 9 DEFAULT. A Default under this MOU is defined as any one or more of the foflovvtna (1) Grantee fails to comply with the terms and conditions contained herein or in the Guidelines. of k ) Grantee fails to perform satisfactorily or makes a material change, as determined by the M1 A at its sole discretion, to the Financial Plan. the Scope of Work, or the Programmed Budget without the MTA's prior written consent or approval as provided herein. 10 REMEDIES. 101 In the event of a Default by Grantee, the MTA shall provide written notice of such Default to Grantee with a 30 -day penod to cure the Default In the event Grantee fails to cure the Default, or commit to cure the Default and commence the same within such 30 day period zo the satisfaction of the NITA. the MTA shall have the following remedies: (t) MTA may terminate this INIOU, (it) the MTA may make no further disbursements of Funds to the Grantee: and/or (iii) the NITA may recover from Grantee any Funds disbursed to Grantee prior to and after the Default that are disallowed by the MTA audit 10.2 Effective upon receipt of written notice of termination from the MTA, Grantee shall not undertake any new work or obligation with respect to this MOU unless so directed by the MTA in writing Any Funds expended after termination shall be the sole responsibility of the Grantee. 10 3 The remedies described herein are non - exclusive. The MTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity 11 OTHER TERMS AND CONDITIONS. 11.1 This MOU, along with its Attachments and the Guudelines, constitutes the entire understanding between the parties. with respect to the subject matter herein. The MOU shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original MOU or the same level of authority. Adoption of revisions or supplements to the Guidelines by the MTA shall cause such revisions or supplements to become incorporated automatically into this MOU as though fully set forth herein. W 090 TIP Call for Projects - Sepulveda Blvd Widening Project Memorandum of Understanding (MOU) 11? If applicable, Grantee is obligated, to continue using the Project dedicated to the public transportation purposes for which the Project was initially approved. The Project right- of-way, the Project facilities constructed or reconstructed on the Project site. and/or Project property purchased (excluding construction easements and excess property whose proportionate resale proceeds are distributed pursuant to this MOU) shall remain dedicated to public transportation use in the same proportion and scope and to the same extent as described in ties MOU Equipment acquired as part of the Project, including office equipment, transit and other vehicles, shall be dedicated to that use for their full economic life cycle, including any extensions of that life cycle achieved bt reconstruction, rehabilitation, or enhancements Subsequent grants or allocations for this Project. if any, will be identified by phase and will be described in detail in an Amendment to this MOU or in a separate agreement 113 In the event that there is any legal court (e.g., Superior Court of the State of California. County of Los Angeles, or the U.S. District Court for the Central District of California) proceeding between the parties to enforce or interpret this MOU, or the Guidelines, to protect or establish any tights or remedies hereunder. the prevailing party shall be entitled to its costs and expenses, including reasonable attomeys' fees. 114 Grantee shall retain all original records and documents related to the work herein for a penod of three t3) years after Project Completion 1 L5 Neither the *NITA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason to anything done or committed to be done by Grantee under or in connection with any work performed by and or service provided by Grantee, its officers, agents employees and subcontractors under dus MOU or the Guidelines. Grantee shall fully mdemmfv, defend and hold the MTA, and its officers, agents and employees hantiless fiom and against any liability and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of risk of property, any entuonmental obligation, any legal fees and any claims for damages of any nature whatsoever ansing out of (i) misuse of the Funds by Grantee, or its officers, agents, employees or subcontractors; (u) breach of the Grantee's obligations under this MOU, or (iii) any act or omission of the Grantee, or its officers, agents. employees or subcontractors in rile performance of the work or the provision of the services, including, without limitation, the Scope of Work. described in this MOU 116 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give nonce promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this MOU or the Guidelines. III] nqj TIP Call for Projects - Sepulveda Blvd Widening Project Memorandum of Understanding (MOU) 117 Grantee shall comply with and insure that work performed under this MOU is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements mcluding Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of the MTA. Grantee acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state or local laws and regulations and MTA requirements including any amendments thereto 118 Grantee agrees that the applicable requirements of this MOU and the Guidelines shall be included in every subcontract entered into by Grantee or its contractors relating to work performed under this MOU and the MTA shall have the tight to review and audit the subcontracts 119 Grantee shall not assign this \IOU. or any pan thereof without pnor approval of the MTA Chief Executive Officer or his designee. and any assignment without said consent shall be void and unenforceable 11 10 This MOU shall be govemed by California law If any provision of this MOU is held by a court of competent jurisdiction to be invalid, void. or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way I I I 1 The covenants and agreements of this MOU shall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assigns 11.12 The Grantee shall coordinate with the MTA regarding all Project- related copy (such as literature, advertisements, brochures. video, radio and public service announcements, construction site signs, and all other materials related to the Project) proposed to be used by the Grantee and subsequent contractors or licensees for advertising or public relations purposes prior to publication The Grantee shall not allow MTA- related copy to be published in its advertisements and public relations programs without prior coordination with the MTA. 1 1.13 Grantee agrees that all literature, ad% crtisements, brochures, video, radio, and public service announcements, construction site or permanent signs, and all other materials relating to the Project and/or distributed to the public will contain recognition of the MTA's contribution as well as the approved METRO logo. If applicable, Grantee agrees to display the METRO logo on its buses, shuttle buses, vans, and taxis utilized for services provided under the Project The METRO logo is a copyrighted symbol that shall be reproduced and displayed in accordance with specific graphic guidelines available from the MTA Graphics Department at the 11 092 TIP Call for Projects - Sepulveda Blvd Widenme Project Memorandum of Understanding (MOU) address in Part I, Section 11 of this MOU Grantee agrees to follow directions of the MTA Marketing Department to comply with this Section of the MOU 11 14 Grantee will advise the MTA prior of any key, Project staffing changes. 11 15 Notice will be given to the parties at the address specified in Part I, Sections 11 and 12 unless otherwise notified in «nting of change of address. 11.16 Grantee in the performance of the Mork described in this MOU is an independent contractor and not an agent or employee of the MTA and attests to no organizational or personal conflicts of interest and agrees to notify the VITA immediately m the event that a conflict, or the appearance thereof, arises Grantee shall not represent itself as an agent or employee of the MTA and shall have no powers to bind the MTA in contract or otherwise C \MOUIMOU00 12 X193 M F 2 W 2 v f-• a cO G N cO '- Z c � LL. N Li. L. 0 Qi = W O� � N i W 00 E in M � m ; G W Zj E •-) Ft O Q a� OO CL V P C c u O O O O O eO �+- W .� 00 r` N tD M In O t!) N O C0 J j O O 000 O r0 Q Lf M 0 CO 0 bv4 N + d' Obi h. m .-y 6H 64 64 rj 0 N O O N } U- 0 0 0 N } O O O O N >- U- 0 O 0 ^ O 00_ O d , 0000 o 0) o o L6 1o6 -;i � � pop N -q- .m� } 69. 64 64 a @ U > N W ac cn Z � o Cw7 aci O LL' t/1 O O s o -= A U 3 N N N Q �t 'a E J LU W U-0000 oU LU F c O = ° It .: a R o a> O O O UO L O O O y Lf O ix I �C.L a ado`_dn`.-j ¢ ¢ y m �- � O C c u Z W U Q F a I• v bD C L Q% ^C J O C O N v 0 a w U rw L N O O O Z Q J a J Q U Z Q Z I r m v C y On m n � W � W W C O O O � C u d O e m C 0 °oc LL d QQ \ C Y r u d d N � m � d o O n n O � m m c 8 mN Q' c f- LL O � O � C r �a O_ Q ~ a J a LL UUU U i ti N O_ O_ _O S V W pp pp pp .pp. • Y ��pp V J663 GeCO 1p < o m O Q 0 0 0 V N 06161J= Ql�lr H 6 OU �" 4 7 lei U N N 1 p N Nom+ 1RNN K UJJ oaF 4. N 0 z t u u �a a m m c ° c A � T t m C lq C m a c N m V A J G95 0 N N N 8 8 r N N P P 0 0 P N N N 0 P N O O O 4 7 lei U N N 1 p N Nom+ 1RNN K UJJ oaF 4. N 0 z t u u �a a m m c ° c A � T t m C lq C m a c N m V A J G95 TIP Call for Projects - Sepulveda Blvd Widening Project Memorandum of Undetstandmg (MOU) ATTACHMENT C SCOPE OF WORK Project Description Funds will finance widening Sepulveda Boulevard from its current 6 lane configuration to eight lanes Included in the project is landscaping and other aesthetic and safety- related impro%ements involving construction of median islands, elimination of wooden utility poles and undergroundmg utility lines, lightmg, storm drain work. traffic signal and relocation of water injection wells necessary for the widening project. Project limits are from 22"' Street to Rosecrans within the City of Manhattan Beach and from Rosecrans to Grand Avenue within the City of El Segundo Project Status Previous Call for Project funding has been made available to w idemneAmpro,, ing Sepuh eaa Boulevard To prevent disruption of work on these related projects, MTA issued the Cit-, of El Segundo a Letter of No Prejudice allowing it to authorize work prior to the availability of grant funds described in this MOU The letter of No Prejudice is attached to the MOU as Attachment E City of El Segundo - estimated expenditures from grant $1,425,000 Reimbursement to the Los Angeles County Department of Public Works for the relocation of two (2) water injection wells and one (1) observation well belonging to the County's West Coast Basin Barrier Project to accommodate the widening of Sepulveda Boulevard between 22 " Street and Grand Avenue. The work involves includes the installation of 1,700 feet of "12 water supply pipeline and 500 feet of "8 disposal pipeline. Estimated cost $1.235.000. Reimbursement to the Southern California Edison Company for the costs to underground overhead 66KV transmission system utilities and removal of fifty-two (52) 52 wood power poles. Estimated cost $380,000. Landscaping of the raised median islands to be constructed by Caltrans on Sepulveda Boulevard between 22' Street and Grand Avenue and/or contingency costs related to the Sepulveda Boulevard Widening Project This work is proposed to be fully or partially funded, should funds be available after completion of Items 1 and 2 above, through an amendment to this MOU Project Milestones 13 096 TIP Call for Projects - Sepulveda Blvd Wideatag Project Memorandum of Understanding (MOU) 11/5/91 - Cooperative Agreement executed between Caltrans and the Cities of El Segundo and Manhattan Beach for the Sepulveda Boulevard Widening Project. 11/2/93 - MOU executed between MTA and the City of El Segundo for 55 million grant through the 1992 Call for Projects 6/6/95 - Cooperative Agreement executed between the City of El Segundo and the Los Angeles County Department of Public Works for relocation of the County's West Coast Basin Barrier Project Facilities 9,16/97 - Cooperative Agreement between the City of El Segundo and Southern California Edison Company executed for the undergrounding of overhead utilities 10/9/98 - MTA provides City of El Segundo Letter of No Prejudice to expend funds in advance of 1997 Call for Project grant programmed for FY 1999/2000 6/9/99 - Construction contract awarded by Caltrans to Sully- Miller Company 8/23/99 - Start of construction 9/15/00 - Estimated completion of project City of Manhattan Beach - estimated expenditures from grant S 285,000 Reimbursement to the Southern California Edison for costs to underground utilities for street lighting A total of ten (10) electroliers will be installed at an estimated cost of $47,5000. A Caltrans permit has been issued and the lights will be set following construction of new curb and gutters City's cost to landscape the raised median islands to be constructed by Caltrans as part of the Sepulveda Boulevard Widening Project 9 includes imgation that will utilize reclaimed water. Thirteen (13) Crape Myrtle and Pink Melaleuca trees will be planted along with 1200 shrubs (Society Garlic, Lilly of the Nile and Wheeler's Dwarf). Concrete mowing strip (stamped colored concrete) and new irrigation controllers will be installed. Estimated cost $237,000. Contingency expenditures related to the Sepulveda Boulevard Widening Project. This work is proposed to be fully or partially funded, should funds be available after completion of Items 1 and 2 above, through an amendment to this MOU 14 0197 MOU ATTCHMENT D1 QUARTERLY EXPENSE REPORT Project Sponsor — MOU Number FOR MTA USE ONLY CFP # DATE RECEIVED PROJECT MANAGER — Fiscal Year 7 FY 1997 -98 E] FY 1998 -1999 M FY 1999 -2000 F1 FY 2000 -01 Project Quarter [] (Jan-Mar) ❑ (Apr -Jun) [] (Jul -Sep) [] (Oct -Dec) Report Number Percent of Project Completed Grant to Local Match Ratio -i This Quarter •z Total Project Budget Funds Expended to Date (include this Quarter) Balance Date Submitted ITA Grant Local Match Total (include in -kind) I cerafy that I am the responsible fiscal officer of best of my knowledge and belief the information stated above is true and correct. Signature Title: Name. Date: and that to the •1 Local Match must be spent in the appropriate proportion to MCA grant with each quarter payment `2 The amounts shown here must equal to the total amounts Itsied on page 2 of thuforim 098 •o Q ` U .n <a c y OD Y _ y U U ? a _ v � y c �, nL N• — � y tii i_i 'J o a � y L � y Z y y o Z c.. U0 S o y 00 U V V C y c x L N F < v i I I r.7 F r4 J m 7 7 r9 g I I I r I + � 64 6s bs ss 69 es -5s io3 wr- t es I 605 e? 69 69 fA b9 I! + EA 6A bs s? e4 ss e9 ss f 6s d? 69 bs 6s b9 09 rsi I I i Ss 69 64 G9 is 6s m ss f i0a f/9 cre 64 64 69 5R i I I r.7 F r4 J m 7 7 r9 g H QJ r/ u u v r c u z y X U U n — N 3 H 0 � � X v � c C C _ J N G U L - C -Z =D y O N y H _ U J y m v N y N y U � O O y - F-' J Q Z N �'1 100 MOU ATTACMVfEINT D2 QUARTERLY PROGRESS REPORT rNSTRUCTIONS FOR MTA USE ONLY CFP# Date Received Project Manager I Pursuant to the terms specified in the MT_A TIP Call For Projects Memorandum of understanding ( 10L� grantee must suorntt a Quarterly Progress Report on the last day of the months of October_ Januar% Apnl and July Please complete this questionnaire and return to your respective MTA Modal Team representauve • N 1: GENERAL INFORMAMN 1 Project's Report Schedule: FY 1997 -98 171 FY 1998 -1999 7 FY 1999 -2000 OFY 2000 -01 (Jan-Mar) :] (Apr-June) [] (July- Sept) 7 (Oct -Dec) 3. Date Submitted: 3. Project Sponsor: 4. Project Title: _ 5. NIOU Number. 6. Modal Category: a S. 3ITA Modal Team Representative- Project Sponsor Representative: Report Number : _ 101 SECTION II: QUARTERLY REPORT 1. DELIVERABLES & MILESTONES List deliverables and milestones scheduled for this quarter as stated to the MOU 2. STATUS REPORT Describe tasks accomplished this quarter based on the approved schedule of deliveries (1110CAttachmenr C. Scope of Work) 3. PROBLE.LS Describe unantic :sated problem areas and how they have beenhvill be resolved tthis quarter oruy) 4. N ARICETLNG (italylicable) List and describe rapes of marketing eforrststratee es implemented this quarter Please provide samples f aMlicable. 1(' 2 193 $ - - - - - - - - - - - - - - - - - - - - - - - - - �<7 _ %&y 2] \ \ \ \ § _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ / \\ � \ / :m \} \ \ MD - / 17 w w _ £ - - - _ - - 193 Z 4 X Y Y Y c. cs v Y N :J 9 J v v 'n v n v n _C J N v J v n J V n :J n n U n :n 7 � V j n v_ w' _U C > C U V U L Y CZ - �l M ] f• 4 Metropohtan Transportanon Authonry One Gateway Plaza Los Angeles, CA 90012 -2932 (213) 922 -2000 9 October, 1998 Mr. Bellur K Deverai City Engineer City of El Segundo 350 Main Street El Segundo, CA 90245 RE Sepulveda Widening Dear Mr Deveral &-TTACIHMC�JT %% f—L'I RECEIVED OCT 13 1998 PUeuC WORKS ENGINEERING The MTA has no objection to your request to make protect expenditures In advance of the grant funds awarded to this project from the 1997 Call for Protects Please be advised that all expenses made must be fully documented and directly related to the protect These expenses will be audited and any costs found not to be in compliance with the protect scope will be disallowed In approving this request, it Is our understanding that all local match available for this project Is committed and thus precludes you from using this source to finance the project advancement. We further understand that you have secured an agreement with the County of Los Angeles Department of Public Works for them to delay billing for the water injection wells required for the protect until such time that the grant funds and local match become available This approval is conditioned upon our receipt of a revised project schedule and an itemization of the expenses you anticipate to make prior to the funds becoming available This approval is further conditioned by cautioning you that the expenditure of funds in advance of receipt Is done at your own risk. These are future year funds subject to annual allocation by the MTA Board and there is no guarantee that they will be made available for your use Should you have any questions with regard to this matter, please contact Robert J. Yates of my staff at (213)922 -3096. RENEE BERLIN Director Artenals /Signals and Goods Movement Implementation Team 1 C. 5 South Cities COUNCIL OF GOVERNMENTS January 24, 2000 Jon Grace Los Angeles Metropolitan Transportation Authority 1 Gateway Plaza Los Angeles, California Re Project Sponsorship for Sepulveda Boulevard Widening Project A—)TACHMFUT i� r- " 5033 Rockvalley Ro._ Rancho Palos Verdes, CA 90275 The Sepulveda Boulevard Widening project was submitted by the South Bay Cities Council of Governments ( SBCCOG) in the 1997 Call for projects and awarded $1 8 million, programmed for FY 2000 The project work will take place in the Cities of El Segundo and Manhattan Beach Currently, the SBCCOG is the grantee of record We are requesting that the MTA approve a transfer of the project sponsorship from the SBCCOG to the City of El Segundo The City of El Segundo will act as lead agency for Manhattan Beach and Bellur Devaraj, City Engineer of El Segundo, will administer the project, on behalf of both cities Please let me know if you need any additional information from us Otherwise, we look forward to receiving confirmation of the transfer of project sponsorship Sincerely, ki Bacharach SBCCOG Coordinator We agree to assume project sponsorship in accord with this letter. Authorized by E1 Segundo City Council on February 1,2000. Approval let:te[r� from the City of Manhattan Beach is attached. Bellur Devaraj > 'G u�7 City Engineer, 1 Segundo 0 LOCAL GOVERNMENTS IN ACTION Carson El Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lorruta Los Angeles Manhamn Beuh Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance 106 Bellur K Devaraj City Engineer City of El Segundo 350 Main Street El Segundo, CA 90245 _City Hall 1400 Highland Avenue Manhattan Beach. CA 90266 -4795 Telephone (310) 545 -5621 FAX (310) 545 -5234 TDD (310) 546 -3501 RECEIVED MAY 3 2000 PUBLIC WORKS ENGINEERING NGINEERING Re- Sepulveda Boulevard Widening Protect —1997 Call For Project Grant Memorandum of Understanding Dear Mr Devaraj We have reviewed the proposed Memorandum of Understanding (MOU) for the subject grant. The MOU is acceptable to the City of Manhattan Beach Sincerely, Dana Greenwood City Engineer dg001eW3c1IurApn128 Fire Department Address- 400 156 Street, Manhattan Beach, CA 90266 FAX (310) 545 -8925 107 Pohce Department Address 420 15' Street, Manhattan Beach, CA 90266 FAX (310) 545 -7707 Pubhe Works Department Address 3621 Bell Avenue, Manhattan Beach, CA 90266 FAX (310) 546 -1752 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION' MEETING DATE: May 16, 2000 AGENDA HEADING: Consent Agenda Award of contract to Best Roofing & Waterproofing, Inc , for the re- roofing of buildings in Recreation Park- Project No PW 00 -7 (contract amount = $29,480 00) RECOMMENDED COUNCIL ACTION: Award contract to the lowest responsible bidder, Best Roofing & Waterproofing, Inc , in the amount of $29,480 00 Authorize the Mayor to sign the standard Public Works construction agreement after approval as to form by the City Attorney BACKGROUND AND DISCUSSION: The City Council on April 4, 2000 adopted plans and specifications for the re- roofing of buildings in Recreation Park and authorized staff to advertise the project for receipt of construction bids On May 2, 2000, the City Clerk received and opened the following bids Best Roofing & Waterproofing, Inc $29,48000 Long Beach Roofing, Inc $37,67200 San Marino Roof Company, Inc $42,88000 Staff has verified the low bidder's references and received favorable responses Best Roofing & Waterproofing, Inc , has completed other re- roofing projects for the City to the satisfaction of staff Staff recommends award of contract to the lowest responsible bidder, Best Roofing & Waterproofing, Inc , in the amount of $29,480 00 ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: Operating Budget: $200,00000 Amount Requested: $ 29,480 00 Account Number: Fund 405 — Facility Maintenance Project Phase: Award of contract Appropriation Required: No ORIGINATED fB Date: Andres Santamana, Director of Public Works s/f REVIE ED 6 Date: ry tr City Manager '✓�4 N 1COUNCIL\MAY16-03 (Wednesday 513/00 10 00 AM) 1 " 4 V EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Request to amend and submit a blanket purchase order to encumber additional funds for professional temporary services with Library Associates for the period April 1 -July 1, 2000. Fiscal Impact. $21,500 (Appropriated out of FY 1999/2000 Library Accounts. 6104 -6214 and 6104 -5204 Total allocated. $29,800) RECOMMENDED COUNCIL ACTION: Approve a purchase order for $21,500 to encumber additional funds with Library Associates for temporary professional services at the Library's Reference Desk, April 1-July 1, 2000. BACKGROUND & DISCUSSION: The Senior Librarian positron for Adult Services became vacant last February 2000, and there was an immediate need to find a highly skilled, professional librarian to fill 40 hours per week at the Library's Reference Desk. An initial blanket purchase order was issued to Library Associates for $9,500 out of the Library's Professionalfrechnical Account 61046214, after a temporary librarian was hired. These funds were spent by April 1, 2000 It has taken three months to find suitable candidates for the Senior Librarian position and an interview date has been set for May 10, 2000. Staff are estimating that another $21,500 is necessary to keep the temporary libranan until the recruitment process is complete. The City's Municipal Code requires Council approval for releasing funds to one vendor which goes over the $10,000 limit. Staff is requesting appropriations for an additional $21,500 to Library Associates out of accounts 61046214 and 6103 -5204 which have budgeted amounts of $29,800 for Operating and Professional/ Technical Services. ATTACHED SUPPORTING DOCUMENTS: Blanket Purchase Order to Library Associates for an additional $21,500 FISCAL IMPACT: $21,500 Operating Budget: $29,800 Amount Requested: $21,500 Account Number: 6104 -6214, 6104 -5204 Project Phase: Appropriation Required: none ORIGINATED: DATE: May 8, 2000 Director 1" 10- ALL PURCHASES ARE FOB DESTINATION AND ALL TRANSPORTATION CHARGES MUST RE PREPAID UNLESS OTHERWISE AUTHORIZED OUANM'y TRUN T' . "11,� i,o i r *1i' -L `1,w' DEBCMRiON • p,e 1J Jilt :i1. a m �' - M, INVOICES AE OUIREO IN e ' a ORIGIf1Ai 6 1 coat/ CITY OF EL SEGUNDO INVOICE IN DUPLN;ATE TO 8 $;21,500, I EL SEGUNDO, CALIFORNIA 90245 CITY OF EL SEGUNDO (310) 322 4670 _ -441444-- FINANCE DEPARTMENT, PURCHASE ." ORDER 35Q MAIN STREET.. IL,ASEGUNDO, CALIFORNIA 90245 — VES N_ 1 1.5% 15 days / � COPe1aNTION TERMS Net 30 X ' • PVeet a OnW number muel be ,Ne,emV01 deew ft mrA peddaee NIe0n0 b) Ible aide DATE: FPbruurV 15. 2000 t— 8 �E1 EI Library Associatnn H Segundo Public LibcaTy M 8845 W. Olympic Blvd., SLllte 100 P 111 W. HAriposn AvP. O0 Beverly,Nills# CA 90111 T E1 SPRundo, CA 90145 R ttae Deborah Schwarz, rras. 4f J O L ax) 310 -289 -9615 ALL PURCHASES ARE FOB DESTINATION AND ALL TRANSPORTATION CHARGES MUST RE PREPAID UNLESS OTHERWISE AUTHORIZED OUANM'y TRUN T' . "11,� i,o i r *1i' -L `1,w' DEBCMRiON • p,e 1J Jilt :i1. a m �' - UNIT PMCN I AMOUNT For I Labor 8 $;21,500, I i Q n. . f / 111-15-110 pnottictn TO ho jairniceA I 'rmeue Vant*cts__Rabrr` " ALL MATERIAL FURNISHED ON THIS PURCHASE ORDER WILL BE SUBJECT TO TES ANO INSPECTION SALES TAX i� CITY OF EL SEGUNDO WILL NOT BE RESPONSIBLE FOR MATERIALS RECEIVED WITHOUT A PURCHASE ORDER { FROM THIS DEPARTMENT PROPERLY APPROVED IF DELNERy IS NOT COMPLETE WITHIN SIX MONTHS UNFILLED PORTIONS MLL BE AUTOMATICALLY TOTAL •0. CANCELLED - 2 50 •, , ,. , r ,„ , CITY IS EXEMPT FROM FEDERAL EXCISE TAX CERTIFICATES WILL BE FURNISHED ON REDDEST NOTE, TNB Tam DOES NOT toneftAs a Pdlden OnW UMd sWW and o iY !l Ljj� applWW by PRRCfiashp OMCBT PURCHASING 7 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Request for Proposals for professional engineering services for the Douglas Street Gap Closure Railroad Grade Separation Project (estimated cost of services $815,000) RECOMMENDED COUNCIL ACTION: Authorize staff to solicit proposals from qualified professional engineering consultants BACKGROUND AND DISCUSSION. The City Is proposing a project to connect the two (2) dead ends of Douglas Street between Alaska Avenue and Park Place The total estimated cost of the project in inflated dollars is $14 185 million As of today, the City has received an MTA grant allocation of $9 233 million (available in fiscal years 2001- 2003) and a United States Department of Housing and Urban Development grant of $231,250, which is available now for project development The funding sources for the remaining $4,720,750 are unidentified at this time The current schedule envisions completion of design, environmental clearance and right -of -way acquisition by August 2001, and completion of construction by March 2003 Staff has prepared the enclosed Request for Proposals for professional engineering services estimated to cost $815,000 Currently, $231,250 of the federal grant is available for these services, however the remaining funds have not yet been identified In order to make progress on the project, staff is recommending obtaining the engineering proposals, selection of the consultant and award of the design contract The consultant will be authorized to proceed with preliminary engineering design to meet the first milestone ATTACHED SUPPORTING DOCUMENTS: Draft Request for Proposals FISCAL IMPACT: None at this time Operating Budget: Amount Requested. Account Number: Project Phase. Request for Proposals Appropriation Required: Not at this time ORIGINATED B Date: MAY 4 2000 Andres Santamana, Director of Public Works Date: sj4��� N \C0UNCIL1MAY1"4 (Thursday 514100 3 30 P M) 1 1 1 11 Date: To: Subject: Douglas Street Gap Closure / Railroad Grade Separation Project +++++++ x++ x+ xx++ xxxx+++++ +x + + +++ +x + + + + +r+ +x +xr + + + + +tx +++ The City of El Segundo is requesting proposals from qualified consultants to provide professional engineering services for design, environmental clearance and right -of -way engineering for the subject project Previously, the City had retained the Parsons Transportation Group (De Leuw Cather) to develop a project report and environmental assessment. A copy of this report (dated May 28, 1999) which includes the Initial Study /Environmental Assessment, traffic study and geotechmcal, geological and environmental site assessment review is enclosed for your information and to assist you in developing the proposal. The successful consultant will however be the engineer of record fully responsible for the final product Information contained in the above project report was utilized to obtain grants from the 1999 MTA Call for Projects and the United States Department of Housing and Urban Development (HUD) as follows: MTA 1999 Call for Projects $ 9,233,000 U.S. Department of HUD $ 231,250 Funds unidentified as to today $ 4.720,750 Estimated total project cost $14,185,000 The current schedule of the project envisions completion of design, environmental clearance and nght -of -way acquisition by the end of August 2001, and completion of construction by the end of March 2003. N 1RFP'S000GLAS -GRADE RFP (5/8/00) 112 Proposals should be submitted detailing the following tasks: Task I - Preliminary Design: Review of the current work accomplished as of today and preparation of a brief report including cost estimates outlining a detailed schedule and future milestones to be accomplished. Initial discussions with affected utility agencies, the railroad and property owners, surveying, soil testing, utility research, etc., should be included in this task Task 2 - Environmental Clearance / Right -of -Way Engineering: The City has commenced the environmental review process through the City's Planning Division The consultant will be required to provide any further assistance and updating of the enclosed May 1996 Initial Study /Environmental Assessment. Preliminary right -of -way requirements developed by the Parsons Transportation Group are also included in the enclosed report This task should include review of this map and preparation of any additional maps needed and to provide assistance to the City in discussions with the property owners during the right -of -way acquisition process It is anticipated that all construction will be within the current established nght -of -way boundaries Task 3 - Contract Documents: Preparation of construction plans, specifications and cost estimates for bidding. The design should comply with Caltrans and ADA design guidelines. Plans are to be submitted to Caltrans, Southern California Edison Company, MTA (for the impacts to the Green Line Station), the Burlington Santa Fe Railroad, Los Angeles County Department of Public Works and all impacted utility agencies and their comments and concerns addressed in the contract documents to the satisfaction of these agencies. Currently, the following improvements are anticipated (but not necessarily limited to) to be designed for the project. New roadway with raised median and street lighting. Street lighting plans will require review and approval by the Southern California Edison Company. Grade separation structure for the railroad, including structural and seismic design N \RFP SUOUGLAS-GRADE RFP (5!8!W) 113 At least one new traffic signal at Douglas Street/Alaska Avenue and modifications to the existing signal at Douglas Street/Rosecrans Avenue. Signal plans will require review and approval by the Los Angeles County Department of Public Works Retaining walls for the underpass. Storm water pump station for the underpass. A gravity storm drain system may be necessary at the intersection of Douglas Street and Park Place (south of the grade separation) to reduce the amount of runoff to be collected at the underpass. These facilities should be designed to Los Angeles County Flood Control District standards 4 Pedestrian access and structural support for the Green Line Station 4 Utility relocations. Intermodel parking facility, including access roads for the railroad and Southern California Edison Company facilities. � Temporary shoofly railroad track for use by the railroad during construction. Successful consultant may utilize information developed by the City as of today, however will be fully responsible for the final product. The prime consultant shall be responsible for the work of all sub - consultants to be used by the consultant Task 4 - Bid Phase: Engineering services during the bid phase, including attending a pre -bid conference and being available to answer questions from prospective bidders, preparation addendum's to the advertised plans and specifications, review of bids received, including making reference checks and making recommendation for contract award. N \RFP S\DOUGL4S -GRADE RFP (51810D) 114 Task 5 - Construction Phase: Engineering services during construction, including attending a pre - construction conference, review and recommendations regarding contractor's request for information, contractor's shop drawings, submittals, progress payment invoices, change orders, periodic (average one (1) every two (2) weeks) site visits during construction and making a recommendation for final acceptance of the work. Resident engineer and daily inspection services, contract administration, special inspection and testing services, etc , are not to be included Task 6 - Meetings: For the purpose of the proposal, include within each task an adequate number of meetings with City staff, railroad and MTA staff, utility agencies, and the project contractor needed to complete the task N MW&DOUGLAS -GRADE RFP (5(8!00) 115 The proposals, at a minimum, should include the following information: 1. Consultant's understanding of the project and a description of how the consultant will approach the project with specific milestones and deliverables 2 Consultant's qualifications and prior recent experience within the last ten (10) years as the prime consultant of record completing a current project of a similar nature and scope with names and current telephone numbers of references that can be contacted. In this regard, the City is only interested in grade separation projects involving railroads Experience with MTA light rail facilities will also be an important consideration Please use the enclosed form to document past experience. 3 Consultant's project team, including name of project manager, and sub - consultants to be retained by the consultant. 4 Scope of Services to be provided with a breakdown of different tasks 5 Consultant's estimated fee for the project, broken down separately for each of the tasks. The fee shall be based on consultant's employee rate schedule with a not to exceed amount, including the estimated costs for mileage, reimbursable and reproduction costs Please submit employee rate schedule with the proposal Consultant fee will not be used as the sole basis for the selection, however will be a factor for consideration 6 Proposed time schedule to provide the consultant services starting from the date of receipt of a Notice to Proceed from the City. The schedule should allow for review time for impacted agencies. 7 A statement that consultant is agreeable to execute the enclosed City - Consultant agreement, to provide proof of insurance as noted in the agreement and to obtain and maintain a City Business License for the duration of the consultant services. The project has federal funds and the consultant will be required to comply with all federal guidelines and requirements, maintain financial records and be responsible for any future audits by the funding agencies Selection Process: City staff will review all received proposals utilizing the enclosed professional services selection guidelines. The top rated consultants will be requested to come to an interview (tentatively scheduled for Wednesday, July 26, 2000) with City staff, which will make the final selection for recommendation to the City Council. N �RFP'SOOUGLAS -GRADE RFP (&MO) 1 1 F An onginal and four (4) copies of your proposal (facsimile proposals are not acceptable) should be submitted by, 5:00 P.M. Friday, July 14 2000 to the attention of. Office of the City Clerk City of El Segundo 350 Main Street El Segundo, CA 90245 Contact person Ms Maryam M. Jonas Civil Engineering Associate Engineering Division Public Works Department Telephone 310 - 322 -4670, extension 389 A pre- proposal conference is scheduled in the El Segundo City Hall Council Chambers at 10 :00 A.M. on Thursday, June 1, 2000, in order to familiarize prospective consultants about the project and to provide additional information. It will be very helpful if written questions are sent previously to the City so that answers can be prepared and shared with other consultants at the above pre - proposal meeting. Sincerely, Bellur K. Devaraj City Engineer BKD:dr Enclosure cc Maryam M. Jonas, Civil Engineering Associate N \RFP'S\DOUGLAS -GRADE RFP (5/5/00) 1 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Allocation of Transportation Development Act (TDA) — Article 3 funds for the sidewalk repair project (estimated amount $13,000 00) RECOMMENDED COUNCIL ACTION. Allocate TDA funds BACKGROUND AND DISCUSSION. Transportation Development Act is a state funding program administered by the Metropolitan Transportation Authority (MTA) The use of these funds Is restricted for construction and maintenance of pedestrian and bicycle facilities VITA has Informed staff that repair of sidewalks is an eligible expenditure TDA funds are allocated to Cities based on population El Segundo's estimated allocation for fiscal year 1999 -2000 is $7,050 00 Currently, there is a balance of $5,950 00 from the fiscal year 1998 -99 allocation for a total available TDA fund balance of $13,000 00 Staff Is recommending that the above TDA funds be allocated for expenditures related to the City's sidewalk repair program ATTACHED SUPPORTING DOCUMENTS. FISCAL IMPACT- Operating Budget: Amount Requested, $13,00000 Account Number- 106 -400- 8203 -8604 Protect Phase: Sidewalk repair Appropriation Required: Yes ORIGINATED BY,.2 Date. MAY 4 2000 Andres Santamaria, Director of Public Works Manager -0 00 N \COUNCIUMAY16 -05 (Thursday 5/4100 9 00 A M) 1 1 - 12 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Item AGENDA DESCRIPTION. Request for the City Council to approve the lowest responsible bid for the replacement of the flooring in the upstairs area of the Police Station This is authorized in the Capital Improvement Program Budget for FY 1998/2003 RECOMMENDED COUNCIL ACTION 1 ) Approve the expenditure of not more than $36,402 06 for the replacement of carpeting and tile in the upstairs area of the Police Station 2 ) Approve the bid presented by Westchester Carpets, to supply and install the requested flooring 3 ) Reject all other bids, specifically the bid submitted by Pacific Carpets of Huntington Beach INTRODUCTION AND BACKGROUND: In an effort to coordinate the interior of the Police Station with the new Communication Center, the carpet and asbestos the in the upstairs area of the Police station will be removed and replaced The funds for this project will come from the Asset Forfeiture Fund (109 -400- 3105 -8103) DISCUSSION, Six bid packets were sent out Two were returned by the deadline, April 25, 2000 The lowest bid was submitted by Westchester Carpets for the amount of $36,402 06 The other bid, by Pacific Carpets was in the amount of $40 34589 ATTACHED SUPPORTING DOCUMENTS: Bid packet specifications and the lowest estimate received FISCAL IMPACT (Check one) Operating Budget,. Capital Improv. Budget: Amount Requested: $36.402.06 Project/Account Budget: $ 121.500 Project/Account Balance: Date: Account Number: Asset Forfeiture Acct#109 -400- 31054103 Project Phase: Appropriation Required - Yes_ No_ ORIGINATED' Date: April 28, 2000 r 1j4 13 Business Services Division /Purchasing CITY OF EL SEGUNDO — REQUEST FOR QUOTATION Finance Department POLICE DEPARTMENT CARPET & FLOORING REPLACEMENT, RFQ No. # PA00 -05 J Richard Hogate, Purchasing Ager Phone. 3101322 -4670 — Fax 6031843 -1915 RFQ Data RFP Number # PA00 -05 Commodity Title- Police Department Carpet & Flooring Replacement Issue Date March.31, 2000 RFQ Openin Day / Date Tuesday, Apnl 25, 2000 Time- 11.00 A.M Location. City Clerk's Office 350 Main Street El Segundo, CA 90245 Directions: Park on the north side of City Hall on Holly Street. Enter City Hall through the double glass doors. Proceed down the hall to Room 5, the first office on the right -hand side. RFQ Contents 1.0 General Specifications 2.0 Change Orders 3.0 Contract Administrators 40 Flooring Specifications & RFQ Proposal Sheet 50 Bidder Requirements On -Site Services (Non - Technology Related) 6.0 Vendor Questionnaire The Office of the City Clerk must receive sealed written Responses no later than the date, time and location indicated above for the Bid Opening. Submittal of Response by fax is not acceptable. Note This RFQ does not constitute an order for the goods or services specked. RFQ - Pohce Department Carpet & Flooring Replacement - RFQ #PA00 -05 120 1 Business Services Division /Purchasing CITY OF EL SEGUNDO — REQUEST FOR QUOTATION Finance Department POLICE DEPARTMENT CARPET & FLOORING REPLACEMENT, RFQ No. # PAOO -05 J. Richard Hogate, Purchasing Agent Phone 3101322 -4670 — Fax 6031843 -1915 Notice Is hereby given that sealed Proposals will be received in the Office of the City Clerk, City Hall, 350 Main St, El Segundo, California, 90245 until 11:00 A.M. Tuesday, April 25, 2000 All bids wilt be opened at that time All bids must be sealed and clearly marked "Police Department Carpet & Flooring Replacement, RFQ # PAOO -05." A mandatory Pre -bid Conference/Walk- Through will be held where each bidder will have the opportunity to resolve questions regarding the specifications The Pre -bid ConferenceNValk- through will be held at 11 :00 a.m.. Thursday, April 13, 2000 at the Police Department Conference Room, 348 Main Street, El Segundo All areas included in this bid will be inspected. Please allow a minimum of one (1) hour for this Conference/Walk- Through If there are questions please call Sgt Beth Gray at (310) 607 -2272 All items are to be in accordance with the attached specifications Instructions to Bidders Definitions - The following meanings are attached to the following defined words when used in these specifications and the contact: The word "City" means the City of El Segundo, California The word 'Bidder" "Vendor," or "Contractor" means the person, firm, or corporation submitting a bid on these specifications or any part thereof. Filing Date All bids must be received at or before the time Indicated above. Copies of all forms, specifications, and exhibits are available in the Business Services Division of the City of El Segundo, 350 Main Street, El Segundo, CA 90245, (310) 322 -4670, ext. 701. Reservations The City Council reserves the right to reject any and all bids received, to take all bids under advisement for up to 90 days after opening, to waive any Informality in any bid, and to be the sole judges of the relative ments of the material mentioned in the respective bids received. The council also reserves the right to reject any item(s), award more than one contract for each of the Items, and reject bids that are not accompanied by the requested information Bidders are hereby notified that the successful bidder must be properly licensed to do business in the City of El Segundo before commencing the work under the contract awarded hereunder, if required by the contract. Bid Form The proposal must be: 1) made on the forms provided, 2) submitted in quadruple sets, clearly marked "RFP for Police Department Flooring Replacement," showing the RFP number and addressed to the City Clerk, City of El Segundo, 350 Main Street, El Segundo, California, 90245 No telephone or fax bids will be accepted. If an individual makes the bid, said bid must be signed by that individual, with the full name and address provided. If bid is made by a partnership, said bid must be signed by a partner, with the full name and address of each partner provided If bid is made by a corporation, said bid must be signed by the proper officer in the corporate name with the corporate seal attached to each signature RFQ - Police Department Carpet & Floonng Replacement - RFQ #PA00 -05 121 2 Business Services Division /Purchasing CITY OF EL SEGUNDO — REQUEST FOR QUOTATION Finance Department POLICE DEPARTMENT CARPET & FLOORING REPLACEMENT, RFQ No. # PA00 -05 J. Richard Hogate, Purchasing Ager Phone 310/322 -4670 — Fax 603/843 -1915 All blank spaces In the Proposal must be properly completed Proposal shall be in ink or typewritten The phraseology of the bid must not be altered in any way Unless otherwise stated, bids will be received on one or more, or all items Bidders are invited to be present at the time the bids are opened. Bidders must specifically quote on UNITS as shown on the proposal sheet In the case of error in extension of prices, the unit puce will govem Proposals are subject to acceptance by the City for a period of three months, unless a different period is prescribed in the Proposal by the bidder Contract The Bidder to whom the award is made will be required to enter into a written contract with the City The contract may be in the form of a purchase order. A copy of the Invitation to Bid, the vendor Proposal, and the contract specifications will be' attached to, and form part of the contract All materials, supplies, equipment, and services supplied by the vendor shall conform to the applicable requirements of State and Federal laws governing labor and wages, as well as conforming to the specifications herein. In case of default by the vendor, the City reserves the right to procure the articles from other sources and to hold the vendor responsible for any excess costs incurred by the City. Before commencing work, the Bidder to whom the contract is awarded is required to be licensed to do business in the City of El Segundo Payments Payments on the contract will be made approximately 30 days from the completion ana acceptance of the service, unless alternate terms are proposed and accepted by the City The City may consider prompt payment discounts when calculating the lowest bid if the end result benefits the City Taxes The City of El Segundo is exempt from paying Federal excise taxes. These taxes are not to be Included. Errors/ Omissions The vendor shall not be allowed to take advantage of any errors and /or omissions in these specifications or in the vendor's specifications submitted with the Proposal. Full Instructions will be given if such errors /omissions are discovered and vendor agrees to abide by said instructions Force Maleure. The vendor will be excused from the performance of the contract, in whole or in part, only by reason of the following causes• a When such• performance is prevented by operation of law b When such performance is prevented by an irresistible superhuman cause. RFQ - Police Department Carpet & Flooring Replacement - RFQ #PA00 -05 12 2 Business Services Division /Purchasing CITY OF EL SEGUNDO — REQUEST FOR QUOTATION Finance Department POLICE DEPARTMENT CARPET & FLOORING REPLACEMENT, RFQ No. # PA00 -05 J Richard Hogate, Purchasing Agent Phnnc ,Ain/';?9 -AA7n —Far fin 'A/Rd 'A-1A15 When such performance is prevented by an act of the public enemies of the United States of America, or the State of California, or by strike, mob violence, fire, delay in transportation beyond the control of the vendor, or unavoidable casualty When such performance is prevented by the inability of the vendor to secure necessary materials, supplies, or equipment by reason of Appropriation of use thereof by the Federal Government, or 2 Regulations imposed by the Federal Government No other Force Maieure causes or conditions may be inserted in this bid, and any changes in the conditions stated herein will cause the bid to be rejected Default a If the vendor fails in any manner to fully perform and carry out each and all of the terms, covenants, and conditions of the award, then the vendor is in default of the contract The vendor shall be notified in writing of the default status, and will be given a time frame in which to comply If the vendor fails to comply within said time frame, the City, at its option, may terminate or cancel the contract, and, at the expense of the contractor, complete the contract with an alternate contractor Such termination shall not affect or terminate any of the rights of the City against the vendor, which may thereafter accrue because of such default. The foregoing provision shall be in addition to all other rights and remedies available to the City under law c The waiver of a breach of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term, covenant, or condition hereof References Please provide at least three or more references, including contact name and phone number, that you have current contracts with, preferably firms in the South Bay area Bidders' List. Failure to submit a bid, including a "No Bid" response, may cause the Bidders name to be removed from the City's Bidders' List. J f ,chard Hogate P)hchatiing Agent RFQ - Police Department Carpet & Fioonng Replacement - RFQ #PA00 -05 123 4 Business Services Division /Purchasing CITY OF EL SEGUNDO — REQUEST FOR QUOTATION Finance Department POLICE DEPARTMENT CARPET 8, FLOORING REPLACEMENT, RFQ No. # PA00 -05 J Richard Hogate, Purchasing Agent Phone 3101322 -4670 — Fax 603/843 -1915 SPECIFICATIONS GENERAL 1.1 Statement of Work The contractor shall provide a work force of company bonded skilled Installers, materials, tools, equipment, and transportation to perform Installation services at public buildings under the jurisdiction of the City of El Segundo's Police Department The Contractor shall be responsible for supplying all supplies and equipment, which are required in connection with the services to be performed under contract. All materials are subject to the approval of the City's Chief of Police 1.2 Work Force /Schedule /Shift/Manpower a All employees must beat least eighteen (18) years of age and thoroughly trained and qualified In the work assigned to them. All employees must be able to follow directions. Employees must also be physically capable of the duties assigned to them, Including lifting /moving heavy items, climbing ladders, etc. b Contractor(s) may not allow on City premises any person who is not an employee or principal with the company, and currently on duty. All paperwork, documents, magnetic media, and any other media at City offices are considered to be confidential and privileged Contractor's employees are not authorized to read or make use of any paperwork on or In any desks or offices 1.3 Subcontractor /Assignment of Contract The contractor shall not subcontract any portion of this contract or any additions made to the contract without first receiving approval from the City 1.4 Duties and Responsibilities a. The Police Department's Administrative Lieutenant/Sergeant or their designated representative(s) will act as the contract administrator and will manage, coordinate, and administer the contract, and verify completion of all installation operations specified in the contract document He /She will also provide written notice of failure to perform the contract and Indicate the amount to be deducted from the payment. b The contractor's representative /supervisor is responsible for the execution of the maintenance operations specified herein. RFQ - Police Department Carpet & Floonng Replacement - RFQ #PA00 -05 5 12 Business Services Division /Purchasing CITY OF EL SEGUNDO — REQUEST FOR QUOTATION Finance Department POLICE DEPARTMENT CARPET & FLOORING REPLACEMENT, RFQ No. # PA00 -05 J Richard Hogate, Purchasing Agent Phnno Z1Ni99 -AR7n _ Far 1.5 Quality of Work The City shall Inspect the work performed by the contractor and approve or reject the work and materials used Failure on the part of the contractor to correct poor workmanship or substandard performance will result In the initiation of a wntten notice of failure to perform and /or cancellation of contract 1.6 Scope It is the intent of the following scope of work to provide materials, equipment and services required to replace the flooring in the upstairs area of the Police Department 1.7 Disclosure of Information The contractor agrees that it will not during or after the term of this contract disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, firm, corporation, association, or other entity or to the general public for any reason or purpose whatsoever, without the prior written consent of the City Such confidential or proprietary information received by the contractor shall be used by it exclusively in connection with the performance of the services b The contractor shall not issue or release for publication any articles, advertising or publicity matters relating to the services performed by the contractor hereunder or mentioning or implying the name of the City or its respective personnel, without the prior written consent of the City 1.8 Energy Conservation /Recycled Goods Usage The contractor shall comply with all energy conservation and recycling practices of the City. 1.9 Needed Repairs The contractor shall promptly notify the contract administrator, or his /her designated representative, in a written format acceptable to the contract administrator, of needed repairs and /or damage to fixtures, buildings and appurtenances observed during the performance of the services Any item of a critical, priority, or emergency nature will be verbally reported immediately upon discovery, with written notification to follow pnor to the end of the work shift RFQ - Police Department Carpet & Flooring Replacement - RFQ #PA00 -05 125 6 FROM . LleStcheSterCPtSFax /3107(370076 PHONE NO. Apr 25 20W 10:17PM PI Business Services Division /Purchasing CITY OF EL SEGUNDO - REQUEST FOR QUOTATION Finance Department POLICE DEPARTMENT CARPET & FLOORING REPLACEMENT, RFQ No. # PAOO -05 J Richard Hogate, Purchasing Agent Phone' 3101322 -4670 - Fax- 6031843-1915 Bid submitted by (complete all blanks). Company Name: By (Print name 8 title): W ST HE TER C RPET _ !l/ r9l'L1!.ncQ` Company Street Address: Slgnatu : City, State, Zip: Date. TORRANCE.CA, 9QS02 4/2S/2006;P/ 25 00 Phone: FAX: 310- 787 -0076 Email N A. Web site: N.A. Terms: �g de pelt °5 �ays, Delivery: days /e net 10—days ARO city I The City of El Segundo reserves the right to reject any or all bids, or to accept separate Items in bid unless the bidder conditions this right. 2 In case of default, the City of El Segundo may procure Its matenalelservices from other sources and shall hold the original bidder or contractor liable for resulting increased costs. 3 Samples, if requested, must be furnished at the bidder's expense and, If not destroyed In tasting or retained as a standard, will be returned at bidder's cost If requested. 4 Quote on each Item separately, All or none bids may not be acceptable. 5 During the performance of this contract and purchase order, the vendor /contractor and each subcontractor warrants that It will provide equal employment opportunities, and that the vendor /contractor and each subcontractor will take affirmative action to ensure that Its employment practices, persons employed and employees are treated equally and without regard to, or because of race, religion, cored, color, national origin, sex, age, physical handicap, or medical condition. This provision applies to work or services performed or materials manufactured or assembled In the United States. 6. The vendoricontractor warrants that It possess" legally adequate Workers' Compensation Insurance. special Note Any deviation {s) to the requirements spelled out above will need the approval of the Finance Director or his designee You can reach the Purchasing Agent with questions @ (310) 322 -46T0 EXL 716, a -mall: rhoaatettelsocundo ero or Fax 603 -843 -1915. The City of El Segundo (City Nall) Is located at 350 Main Street, El Segundo, CA 20245. 1 ?6 RFO - Police Department Carpet & Flooring Replacement - RFQ #PA00 -05 10 FROM : L, IestchesterCPtsFax,3107870076 PHONE NO. Apr. 25 2000 10:17PO P2 Business Services Division /Purchasing CITY OF 1:L SEGUNDO — REQUEST FOR QUOTATION Finance Department POLICE DEPARTMENT CARPET & FLOORING REPLACEMENT, RFQ No. # PAOO -05 J. Richard Hogate, Purchasing Agent Phone: 3101322 -4670 — Fax: 603/843 -1915 4.0 FLOORING SPECIFICATIONS 6 PROPOSAL SHEET a. Upstairs hallways and designated offices: Material: J &J Commercialon SDN (Nylon) Style /Pattem /Color: 8559 Grandfather Clock (Heirloom Pattern) *Bulked continuos filament *Similar to Colorbloc Plus Dye Method *Dense textured loop pile surface *Fluorochemlcal treatment Included *Woven polypropylene primary backing or similar *Actlonbac secondary backing or similar *Static generation of 3.0 kV or less *12' width Base Molding' Burke 603 ASH Specifications may be based on averages from manufacturing processes and may vary within normal Industry tolerances. Such variances should not affect performance. b Closets and storage areas: Material: Armstrong Linoleum Marmorette Style /Color: #190351 Teal Base Molding: To be determined by the City, based on appropriate color match. A pre -bid conference will be mandatory with samples of proposed material and an estimated time for availability of said products. This meeting will allow for discussion regarding materials and a walk around inspection of the site for measuring purposes. Total Carpet SOFT = 9,754.74 775.44 Total Linoleum SOFT = 100% Installed 10, 530.18 3.19 Square Footage. _ X $ $ 2.73 SQFT 8.99 @ $ SOFT SOFT Total: $ 33, 627.77 8.25%:$ 2,774.29 Vendor Name: WESTCHESTER CARPETS, INC. Grand Total: $ 36, 402.06 1 ?_7 Authorized Signature: t�7 4 f� Date: -,//A RFQ - Police Department Carport 9 Floonng Repla nent - RFQ OPA00 -05 g EL SEGUNDO CITY COUNCIL MEETING DATE* May 4, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION Park Vista Emergency Power System Renovation RECOMMENDED COUNCIL ACTION- Ratify BACKGROUND & DISCUSSION. The City Manager updated Council on this issue at the May 2nd Council meeting The emergency power system at Park Vista failed to provide power during a power outage in late April, 2000 Staff from the Public Works Department evaluated the problem and determined that the system was obsolete and inefficient Because of the emergency nature of the situation, staff recommended upgrading the system as soon as possible The Senior Housing Board voted unanimously to authorize the purchase of a generator system at a cost not to exceed $30,000 Public Works submitted Requests for Proposals and received three (3) bids from qualified Electrical firms Perez Electrical, Inc was the successful bidder and has started installing the system The new generator system will support hallway emergency lights, call buttons in each apartment, fire alarm system, and auxiliary power to common areas on the ground floor ATTACHED SUPPORTING DOCUMENTS- None FISCAL IMPACT- Operating Budget Amount Requested $30,000 Account Number- Park Vista Account Protect Phase Appropriation Required No Recreation and Parks Director DATE: May 5, 2000 rt, Assistant City Manager 2� 14 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION. MEETING DATE: May 16, 2000 AGENDA HEADING: Consent Agenda Consideration of a third amendment to the South Bay Joint Powers Agreement between the cities of El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Manhattan Beach and Redondo Beach creating the South Bay Service Delivery Area for employment and training services under the Job Training Partnership Act (JTPA) and the Family Economic Security Act (FESA) RECOMMENDED COUNCIL ACTION. Approve Amendment No 3 to the South Bay Joint Powers Agreement and authorize staff to execute the necessary agreements BACKGROUND S DISCUSSION: (Please see attached page marked "Discussion and Background ") ATTACHED SUPPORTING DOCUMENTS. 1) Draft Third Amendment to the South Bay Joint Powers Authority; 2) Letter from Jan Vogel, Executive Director of the South Bay Private Industry Council requesting City Council approval of the amendment FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED. DATE: May10, 2000 art, Assistant City Manager xlx� Mary S66nn, City Manager /7 OD 12� 15 Discussion and Background: On February 1, 2000, the City Council approved the Second Amendment to the South Bay Joint Powers Authority designating the City of Hawthorne as the Chief Local Elected Official (CLEO) of the South Bay Private Industry Council and authorizing the CLEO to submit an application to the Governor of the State of California for recognition of the participating cities of the South Bay Joint Powers Authority as the South Bay Workforce Investment Act. As a part of that process, the attached Amendment to the JPA represents the City of EI Segundo's acceptance of the Workforce Investment Act's required appointments to the newly configured Workforce Investment Board (WIB) Under the new configuration, the City of El Segundo will have two (2) Private Sector members on the Board, instead of one (1) seat Federal law requires the new Workforce Investment Board to be established prior to July 1, 2000 Because of the brief time frame, the attached amendment would allow the appointment of El Segundo's second seat on the Board to be nominated directly to the Chief Local Elected Official by the local Chamber of Commerce or the South Bay Economic Development Partnership Association This applies to the initial appointment only All future appointments to the Board will require the approval the City Council 136 AMENDMENT NO.3 TO AGREEMENT NO. 83-100 RELATING TO THE SOUTH BAY JOINT POWERS AGREEMENT THIS THIRD AMENDMENT is made and entered into this day of 2000, by and between the Cities of El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Manhattan Beach, and Redondo Beach, all of which are organized and existing under and by virtue of the laws of the State of California The cities are collectively referred to as "Cities" and in certain contexts are referred to as "Participating Cities " WHEREAS, on July 5, 1983, the Cities entered into Agreement No 83 -100 in order to form a consortium under the authority of Government Code Section 6500 within the boundaries of all Participating Cities known as the South Bay Service Delivery Area for the delivery of employment and training services under the Job Training Partnership Act (JTPA) and the Family Economic Security Act (FESA), and, WHEREAS, on July 1, 1994, the Cities executed the First Amendment to Agreement No 83 -100 relating to administrative fees, and, WHEREAS, on January 24, 2000, the Cities executed a Second Amendment to Agreement No 83 -100 relating to a change in the operation of the administrative entity responsible for the operation and administration of JTPA programs in the South Bay area, and, WHEREAS, the Workforce Investment Act (WIA) was enacted by the United States Congress in 1998 to establish a new workforce development system to replace the JTPA, and WHEREAS, pursuant to W1A States are given the authority to designate Local Workforce Investment Areas (WIAs) which are districts within a state through which direct workforce investment services are administered and delivered; and, WHEREAS, the Cities desire to make changes in the Joint Powers Agreement to meet with the requirements of the Workforce Investment Act of 1998, NOW, THEREFORE, in consideration of these premises the parties herein have agreed as follows 13: 1 That throughout Agreement No 83 -100, hereinafter, the term Job Training Partnership Act shall be replaced with "Workforce Investment Act; the term JTPA shall be replaced with "WIA," the term Service Delivery Area shall be replaced with the term "Workforce Investment Area" or "Local Area," the term SDA shall be replaced with "Local Area," and the term Private Industry Council be replaced with the term "Workforce Investment Board " 2 That the heading in Section 3 of Agreement No 83 -100 be amended to read "Creation of a Workforce Investment Area 3 That the heading in Section 4 of Agreement No 83 -100 be amended to read "Workforce In. esiment Board," that Sub -Part 1 of Section 4 of Agreement No 83 -100 replace the establishment of a Private Industry Council with the establishment of a Workforce Investment Board whose function it shall be to conduct planning, oversight and administration of WIA programs earned -out in the Local Area pursuant to Section 117 of WIA, That Sub -Part 2 of Section 4 of Agreement No 83 -100 be amended to reflect that the membership composition of the WIB shall comply with the membership requirements specified in WIA Section 117 and those which may be established by the State of California, That Sub -Part 3, of Section 4 of Agreement No. 83 -100 specify that WEB members shall be selected in accordance with the provisions of WIA, that each Participating City shall appoint representatives for WIB membership in proportion to its respective share of funds received hereunder, based upon 1999 -2000 JTPA Title IIA 77% allocations; that each City shall appoint, and the Chief Local Elected Official (CLEO) of the Local Area shall ratify, at least two (2) private- sector employers to the WIB, that One -Stop partners who are also WEB members shall remain neutral with regard to proportionate representation; that in the event that a nomination for appointment to the WIB is not received from a Participating City within 45 calendar days following a written request from WIB/Hawthome staff, the CLEO may make said appointment on that city's behalf, that during the first term of appointment under WIA, by majority vote, a city council may remove and replace one or more of its representatives on the WIB; that the WIB Chairperson shall appoint members of the WIB and other individuals to serve on the WIB's 13: 2 Youth Council in the representative categories required in Section 117 of WIA, and that the Chairperson of the WIB shall make initial and subsequent appointments to the Youth Council in compliance with the requirements of WIA, That Sub -Part 4 of Section 4 of Agreement No 83 -100 be amended to reflect that the CLEO shall make rmtial appointments to the WIB on behalf of the Participating Cities consistent with the requirements of WIA, that a member of the Youth Council who is a nonvoting member of the WIB shall serve for a term of two years and may be reappointed by the WM Chairperson for one or more subsequent terms, that WIB members and Youth Council members shall serve until their successors are appointed and qualified, and that any member may be removed from the WIB or Youth Council in accordance with procedures established by the WEB," That Sub -Part 5 of Section 4 of Agreement No 83 -100 be amended to specify that the date, time and place of WIB meetings shall be determined by the WEB and notices shall be filed with the Hawthorne City Clerk's Office, That Sub -Part 7 of Section 4 of Agreement No. 83 -100 be amended to specify that the Chairperson of the ArM shall be selected from among its private sector members; and That Sub -Part 10 of Section 4 of Agreement No. 83 -100 be amended to read " Members shall serve without compensation provided, however, that all members of the WEB shall be entitled to reimbursement for reasonable expenses duly incurred in the course and scope of their duties in accordance with the guidelines to be established by the City of Hawthorne." 4 That the name "South Bay Service Delivery Area Policy Board" in the heading of Section 5 of Agreement No 83 -100 be replaced with "South Bay Workforce Investment Area Advisory Committee," That Sub -Part 1 of Section 5. of Agreement No. 83 -100 be amended to establish a South Bay Workforce Investment Area Advisory Committee ( "Advisory Committee" or "Committee ") to advise and make recommendations regarding the establishment of policy concerning the administration of programs to be delivered in the Local Area; That Sub -Part 2 of Section 5 of Agreement No 83 -100 be amended to replace the term 3 Board with the term "Conuntttee," That Sub -Part 3 of Section 5. of Agreement No. 83 -100 be amended to read "The Advisory Committee shall meet when necessary at the request of the Advisory Committee Chairperson or when made by a simple majority of Advisory Committee Members;" That Sub -Part 4 of Section 5 of Agreement No 83 -100 be amended to read "Hawthorne shall provide a secretary who shall be available as needed to keep minutes of all meetings, regular, adjourned regular or special, and That Sub -Parts 5 - 7 of Section 5 of Agreement No 83 -100 be amended to replace the term Board with the term "Committee " 5 That the second paragraph of Section 6 of Agreement No 83 -100 be omitted 6 That Section 7 of Agreement No 83 -100 be amended to read "For the purpose of this agreement, the term "fiscal year" shall mean the period from July 1 to and including the following June 30 7 That Section 8 of Agreement No 83 -100 be amended to provide for a 10% fee for administrative costs incurred by the grant recipient and fiscal agent for the Local Area. 8 That the heading in Section 9 of Agreement No. 83 -100 be amended to read "Workforce Investment Act Local Plan and Annual Budget," and that the City of Hawthorne Job Trwmng Department shall be responsible for preparing the Workforce Investment Act Local Plan and Budget and submitting such to the WIB and CLEO for final approval. 9 That Section 10 of Agreement No 83 -100 be amended to reflect that the Finance Director of the City of Hawthorne shall make available upon request a complete written report of all financial activities to Participating Cities 10 That the reference to Section 202(a)(2) and 202(a)(3) of the JTPA in Section 12. of Agreement No 83 -100 be replaced with a reference to Section 133 of WIA. 11 That Section 18 of Agreement No. 83 -100 be amended to reflect that any surplus WIA funds remaining at the time this agreement or any extension thereto is dissolved, shall revert to the State, or as otherwise specified in law 4 12 These amendments shall be effective consistent with the tetras of Amendment No 2 to this agreement 13 Except as otherwise specifically amended herein, all other terms and conditions contained in Agreement 83 -100 shall remain m full force and effect IN WITNESS WHEREOF, the parties hereto have executed this amendment on the date and vear above written r IN WITNESS WHEREOF, the parties hereto have executed this amendment on the date and year above written Attest City of El Segundo City Clerk Attest City Clerk Attest City Clerk Attest City Clerk Attest City Clerk Attest City Clerk Attest City Clerk Attest City Clerk Mayor City of Gardena Mayor City of Hawthorne Mayor City of Hermosa Beach Mayor City of Inglewood Mayor City of Lawndale Mayor City of Manhattan Beach Mayor City of Redondo Beach Mayor 6. 1 '4 r, - APPROVED AS TO FORM OFELSEGUNDO 7. 137 May 9, 2000 Jeff Stewart City of El Segundo 350 Main Street El Segundo, Ca 90245 Dear Mr Stewart Per our recent conversation, enclosed is Amendment No 3 to the Joint Powers Agreement, which requires the approval of the El Segundo Mayor and City Council In July 1983, the Cities of El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Manhattan Beach, and Redondo Beach, entered into a Joint Powers Agreement (JPA) to form a consortium within the boundaries of the participating cities known as the South Bay Service Delivery Area (SBSDA) for the delivery of employment and training services under the Job Training Partnership Act (JTPA) In 1998 the United States Congress enacted the Workforce Investment Act (WIA), a new workforce development system to replace the JTPA system Essentially, this Amendment brings into operation the requirements of the Workforce Investment Act (WIA) of 1998 In compliance with Section 117 of the Act, this Amendment establishes procedures for initial appointments to the WIB by the Chief Local Elected Official (CLEO) to replace the Private Industry Council (PIC) and establish a new fully constituted WIB to meet the State imposed deadline of July 1, 2000 In this regard, based upon 1999 -2000 JTPA Title IIA 77% formula allocations, your City will have two (2) Private Sector members instead of one seat as is presently the case For the initial process either the Chamber of Commerce or the South Bay Economic Development Partnership Association will be nominating individuals directly to the Hawthorne Council as the Chief Local Elected Officials (CLEO). All future appointments to the WIB will go first through each participating city's City Council for corroboration prior to submission to the CLEO for ratification Thanks for your assistance and please call if you have questions. Sincerely, Jan Vogel Executive Director JV pja Attachment -1a EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Authorize a Change order In the Contract with Hazama Corporation to upgrade the parking area within the secured police lot from asphalt to concrete for a cost not to exceed $55,000 RECOMMENDED COUNCIL ACTION: Approve and authorize change order to upgrade parking area from asphalt to concrete BACKGROUND & DISCUSSION, On September 21, 1999, the Council approved the contract with the Hazama Corporation to complete the construction of the El Segundo Public Safety Communications Center As part of the contract, the Hazama Corporation's scope of service Included the use of asphalt for the exterior parking area It Is recommended that this area be upgraded to concrete for the following reasons. • Withstands heavy vehicles (Fire Apparatus, SWAT vehicles, Rubbish trucks, etc.) without breaking or crumbling • Less heat retention • Minimal maintenance, no need for slurry seal • Eliminates sporadic cracking due to weed growth • Less porous, Improved water drainage flow This upgrade will be funded from the approved project budget. No additional funds are required ATTACHED SUPPORTING DOCUMENTS: 1 Request for Estimate FISCAL IMPACT- Operating Budget: Amount Requested* Account Number- Project Phase* Appropriation required. No DATE Police May 10, 2000 RMIEWE BY: — \ DATE: 'Mart ent' n, City Manager S1Dee 119 16 y _ kr DRAFT REQUEST FOR ESTIMATE You are directed to esturute regarding to the subject below Install Concrete Pavin r at Faking Area A Indirect Cost 1 Add Concrete Paving Per RA,9 2 Delete AC Paving Overhead I Profit ( Indirect Cost 5%) B Direct Cost Delay Calendar Days o days General Condition ($880 / day) Overhead / Profit (Direct Cost 15 %) Bond (1 %) Liability Insurance (0 12 %) Builders Risk Insurance (0 47%) Authorized. RR 48 O CA 216 City of El Segundo 10/4/99 5/10/00 Allowance $65.000 00 Allowance (5151000 00) Sub Total $50,00000 $2.50000 Sub Total of Indirect Cost $52,50000 $000 $000 Sub Total of Direct Cost & Indirect Cost $52,50000 252500 $6300 $24675 Total $53,334.75 Total Amount This Esttwter E53,335.00 WMM Associates The City of El Segundo Hazama Corporation 3731 Wilshire Boulevard Suite 670 348 Main Street 1045 W Redondo Beach Blvd, See 400 Las Angeles, cauartua 90mo EI Segundo CA 90145 Galena, California 90I41 By By By Date Date 140 Dumbutum to, OWNER Q FIELD ARC-BTECT rj OTHER CONTRACTOR rL�Ji PROJECT Communications Center Addition CONTRACTORS PROJECT NO (name, address) 348 Main Street El Segundo, CA 90245 CONTRACT FOR TO (contractor) Hmama Corporation CONTRACT DATE 1045 W Redondo Beach Blvd . Ste 211 Gardena, CA 90247 INITIATION DATE You are directed to esturute regarding to the subject below Install Concrete Pavin r at Faking Area A Indirect Cost 1 Add Concrete Paving Per RA,9 2 Delete AC Paving Overhead I Profit ( Indirect Cost 5%) B Direct Cost Delay Calendar Days o days General Condition ($880 / day) Overhead / Profit (Direct Cost 15 %) Bond (1 %) Liability Insurance (0 12 %) Builders Risk Insurance (0 47%) Authorized. RR 48 O CA 216 City of El Segundo 10/4/99 5/10/00 Allowance $65.000 00 Allowance (5151000 00) Sub Total $50,00000 $2.50000 Sub Total of Indirect Cost $52,50000 $000 $000 Sub Total of Direct Cost & Indirect Cost $52,50000 252500 $6300 $24675 Total $53,334.75 Total Amount This Esttwter E53,335.00 WMM Associates The City of El Segundo Hazama Corporation 3731 Wilshire Boulevard Suite 670 348 Main Street 1045 W Redondo Beach Blvd, See 400 Las Angeles, cauartua 90mo EI Segundo CA 90145 Galena, California 90I41 By By By Date Date 140 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: New Business — City Manager AGENDA DESCRIPTION: Request for City Council to continue participation in the Federal Surplus Property Program by the adoption of a Resolution updating the City's authorized representatives Fiscal impact — potential savings RECOMMENDED COUNCIL ACTION- 1 Discussion 2 Read by title only 3 Adoption of Resolution BACKGROUND & DISCUSSION: Since 1977, the City of El Segundo has been able to acquire surplus Federal equipment by participating in the Federal Surplus Property Program. Equipment acquired previously under the Program has been used for Disaster Preparedness and in other areas of the City In order for the City to continue in the Program, we are required to update our intent to participate by adopting a Resolution stating which employees of the City are authorized to act as representatives of the City to acquire federal surplus property under specific Terms and Conditions stipulated by the California State Agency for Surplus Property. Continued participation in the Federal Surplus Property Program would permit the City to acquire items needed for Disaster Preparedness and other programs at minimal cost (State of California mandated handling fees), ATTACHED SUPPORTING DOCUMENTS: 1 Copy of Eligibility Renewal Application 2 Copy of Resolution contained in Eligibility Renewal Application (SASP Form 201 -A 3192) FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: No ORIGINATED: < DATE: f Craig S Pedego, Fire Chief / o Manager DATE: 1 Y %d(J 17 ,Qy Sim. of Cohiomo RESOLUTION NO. $ASP Fans 201 A 3192 Depamnemi of General 5ernee1 State Agency for Surplus Property 701 aummg Tree Rood ELIGIBILITY RENEWAL APPLICATION Fntknom CA 92633 plulaaysvoo FEDERAL SURPLUS PROPERTI PROGRAM Name of organization rg of F3 c=gtindn Telephone (310) 322 -4670 Address 3501 Main ¢rro r Cit1 F.1 Segundo CountNT. - A - ZIP 90245 Organization is a PUBLIC AGENCY —X— A Conservation B Economic Development C Education D Parks and Recreation E Public Health x_ F Public Safet} G 2 or more listed H Other (includes library /museums) I Homeless Program NONPROFIT AGENCY J Private Education K Private Health L Older Americans Act for Sr Citizens ht Homeless Program NOTE. Categories ) —K —L —M Number of sites Enrollment or number of clients served RESOLUTION "BE IT RESOLVED by the Governing Board, OR by the Chief Adminisrative Officer of those organizations which do not have a governing board, and hereby ordered that the official(s) and /or emplovee(s) whose name(s), title(s), and signature(s) are listed below shall be and is (are) hereby authorized as our representative(s) to acquire federal surplus property from the California State Agency, for Surplus Property under the Terms and Conditions listed on the reverse side of this form " NAt,IE— (Pnntorti pe) TITLE SI J TUBE Craig S. Pedego Fire Chief Steve Tsumura Environmental Safety Manager David Burns Emergency Services Coordinator Roger Groman General Services Manager L ii John W. Gilbert Administrative Battalion PASSED AND ADOPTED this —day of Ayes , Noes , Absent Chief ,19 _ , by the Governing Board of by the following vote I, ,Clerk of the Governing Board of do hereby certify that the foregoing is a full, true, and correct copy of a resolution adopted by the Board at a meeting thereof held at its regular place of meeting at the date and by the vote above stated, which resolution is an file in the office of the Board (Signed) •e AUTHORIZED this day of , 19 _ , by Name of Chief Administrative Officer (Signed) FOR STATE AGENCY USE Application approved Application disapproved ::omments or additional information Este Signed M110 TERMS AND CONDITIONS (A) THE DONEE CERTIFIES THAT It is a public agency, or a nonprofit institution or organization exempt from taxation under Section 501 of the Internal Revenue Code of %vithm the meaning of Section 2030) of the Federal Property and Administrative Services Act of 1949, as amended, and the regulations o, Administrator of General Services. (2) If a public agency, the property, as needed and will be used by the recipient for carrying out or promoting for the residents of a given Political area one or more public purposes, or, if a nonprofit tax- exempt institution or organization, the property is needed for and will be used by the recipient for educational or public health purposes, including research for such purpose, or for programs for older individuals The propert% is not being acquired for any other use or purpose, or for sale or other distribution, or for permanent use outside the state, except w rth prior approval of the stale agency (3) Funds are available to pay all costs and charges incident to donation (4) This transaction shghall be subject to the nondiscrimination regulations governing the donation of surplus personal ro Section on 501 Civil R Rehabdita on Act o641973. as mended, Tiittlle IX of the EducationeAmend Amendments as amended r ctand Section 303 of the amended p prrh issued under Age Discrimination Act of 1975 (B) THE DONEE AGREES TO THE FOLLOWING FEDERAL CONDITIONS r (1) 411 Items of property shall be placed in use for the purpose(s) for which acquired within one year of receipt and shall be cont mued in use for such purpose(s) for one year from the date the property ywas placed in use In the event the property is not so placed m use or othe—ise make the p ope t savailable e our ttransferifor the other disposal and. At the the state agency, the property s still usable az determined br the state agency Pence, return such property to the state agency or (2) Such special handling or use limitations as are imposed by General Services Administration (GSA) on am item(s) of property listed hereon (3) In the event the property is not so used or handled as required by (B)(1) and (2), tit and right to the the option of GSA revert to the Unted States of America and upon demand the donee shag release such Property designee shall direct possession to of such propel shall al (C) THE DONEE AGREES TO P perry to such person as CSA or its 4 UNIT ACQUISITION COST OFE$500oLOLOR MORE OAND P SSENCEREA OTORRV SLATE AGENCY, EXCEPT VESSELS 50 FEET OR MORE IN LENGTH AND AIRCRAFT, VEHICLES, REGARD ESS O APPLICABLE TO ITEMS WITH LESS OF ACQUISITION COST, (1) The property shall be used only for the purpose(s) for which acquired and for no other purpose(s) (2) There shall be a period of restriction which will expire after such property has been used for the oenod of 18 months from the date the property s placed in use, except for such items of mayor equipment, listed hereon on which the state ige lesignates a further period of restriction purpose(s) for which acquired for a f- , the event the property is not so used as required b (C)(1) and (2) and federal restrictions (B)(1) and (2) have expired then title and fight to the possession of such property shall at the option o�the state agency revert to the State of California and the donee shall release such rtopert% to such person as the state agency shall direct D) THE DONEE AGREES TO THE FOLLOWING TERMS, RESERVATIONS, AND RESTRICTIONS (1) From the date it receives the property listed hereon and through the emain n effect the donee shall not sell, trade lease, lend, bad, cannibalize encumber, or otherwise dis of such ro ermanenth for use outside the state, without the roe a g period(s) of time the conditions imposed r art and (C) above ade lease loan bailment, encumbrance, or other disposal the property when such action is authorized by CSA or by the slate agency, ( ) or the state agency under (C) The proceeds or remove it ill be remitted promptly b% the donee to CSA or the state agency, as the case may be P oceeds from am safe (2) In the event am of the property listed hereon is sold, traded, leased, loaned bailed, cannibalized, encumbered, or otherwise disposed of Ithnutfhee prior approval of tGSA or the state agency. the donee atotdhe) option of GSA or the State Agency, shall ;enc% as the case may h the r Posed by (B) and (C) remain m effect sposal as determined by GSA or the ale agency or the fair market value or the Tau rental valu of he property Pay to CSA or the stale i 31 If at am time, from the date rt receives the ro P perryy at the time of such v of the an% time h listed hereon s no longer suitable, Proprty through or further theepe needed time the donee far the cur all promptly notify the stale agency, and shall, directed by the state agency, return the ro Po+ed by r and (C) remain h effect, other donee or another state agency or a department t agency of the United States, sell, or otherwise a state for which acquired, the the donee im am sale shall be remitted promptFv by the donee to the state agency P Perk to the state agency, release the properh to �4) The donee shall make reports to the state agency on the use, condition, and location of the property Pox a lhr property The proceeds titers as may be required from time to time by the slate agency 51 At the option of the state agency, the donee may abrogate Percy listed hereon, and on other pertinent anent thereto in (D) b% payment of an amount as determined by the state Agency forth m (C) and the terms, reservahom, and restrictions THE DONEE AGREES TO THE FOLLOWING CONDITIONS, APPLICABLE TO ALL ITEMS OF PROPERTY LISTED HEREON. 1) The property acquired by the donee is on an 'as q" "%here is" basis, without warranty of any kind 2) Where a donee carries insurance against damages to or loss of property due to fire or other hazards and where loss of or damage to donated pert% w nh unexpired terms rnnditions, reservations, or restrictions occurs, the state agency will be entitled to reimbursement from the donee of nsurance proceeds, of an amount equal to the unamortized portion of the fair value of the damaged or destroyed donated items TL J AND CONDITIONS APPLICABLE TO THE DONATION OF AIRCRAFT AND VESSELS VING AN ACQUISITION COST OF $5,000 OR MORE, REGARDLESS OF 7TIE pUAPOSE FOR WHICH ACQUIRED. he donation shall be subject to the terms, condalto (50 EEL' OR MORE IN LENGTH) he authorized donee representative ns, reservations, and restrictions set forth in the Conditional rransffer, Document executed 14 �— h sins sState of California • Department of General Services • Gray Davis, Governor PROCUREMENT DIVISION Materials Management Program 701 Burning Tree Road, Suite 1 • Fullerton, CA 92833 Telephone (714) 449 -5900 • Fax (714) 449 -5917 April 11, 2000 According to regulations governing the Federal Surplus Program, all donee organizations must renew their eligibility periodically Because our records indicate updated eligibility for your organization has not been accomplished in some time, we request that you complete the attached renewal application form and return it to us within sixty (60) days from the date of this letter Failure to respond within that time will result in automatic cancellation from the program When your completed form is returned to us, only those names listed thereon will be considered current. All previous authorizations of personnel will be rescinded. If you have any questions, or additional time is required for completion of the form, please contact me at (714) 449 -5900 Sincerely, i Tasha Gallegos, Office Assistant State Agency for Surplus Property Attach 1441 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Contract Agreement for Tree Services with West Coast Arbonsts, Inc RECOMMENDED COUNCIL ACTION: Approve a cooperative purchasing agreement (piggyback) with West Coast Arbonsts, Inc for a one year period, with two, one year options, using the competitive bidding results of the City of Culver City to establish the unit costs for tree planting, removal, and trimming (Schedule of Compensation Attachment) Authorize the Mayor to sign the city's standard service contract BACKGROUND & DISCUSSION: On April 4, 2000 the City Council approved the Street Tree Master Plan developed by West Coast Arbonsts, Inc The plan describes the current condition of the city's urban forest, and provides recommendations for systematically removing and replacing trees throughout the city's parkways The Street Tree Master Plan has been approved, and staff is prepared to begin implementation West Coast Arbonst, Inc provides similar services to many California cities They have the ability to remove and replace trees efficiently, and will assist us in managing the maintenance of our urban forest West Coast's costs for tree removal, replacement and trimming are very competitive By accepting the qualified low bid given to Culver City, we can expedite the process of contracting for the services needed to begin the program outlined in the Street Tree Master Plan Staff is recommending a not to exceed contract price of $75,000 for F99/00 with an option for staff to approve renewal of the agreement for the next two fiscal years for a three year total cost of $250,000 West Coast Arbonsts' Contract Administrator has been directed to contact Lee Robinson, Information Systems Manager, to discuss the software they have developed to inventory all our city street trees The software can be used with a stand alone computer or on a network Our Parks Division plans to use this software in the stand alone format, which should be sufficient for our tree supervisor to track removal, planting and trimming services ATTACHED SUPPORTING DOCUMENTS: Schedule of Compensation FISCAL IMPACT: Operating Budget: $100,000 Amount Requested: 0 Account Number: 6201 -8462 Project Phase: Phase t Appropriation Required: No • 145 SERVICE AGREEMENT (Non- License) THIS AGREEMENT, made and entered into this 16th day of MAY, 2000, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and the WEST COAST ARBORISTS hereinafter referred to as "CONTRACTOR" In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows 1 SCOPE OF SERVICES CONTRACTOR agrees to perform the services set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof CONTRACTOR represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including but not limited to, a valid El Segundo Business License CONTRACTOR shall begin its services under this Agreement on , 2000. CONTRACTOR shall complete each of the services set forth in Exhibit A to the City's satisfaction If the City is not satisfied with any such services, the CONTRACTOR shall work on such matter until the City approves of the service Further, CONTRACTOR shall complete the services set forth in Exhibit A strictly according to the schedule provided therein -1- 14F 2 STATUS OF CONTRACTOR. CONTRACTOR is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of CONTRACTOR shall at all times be under CONTRACTORS exclusive direction and control Neither City nor any of its officers, employees or agents shall have control over the conduct of CONTRACTOR or any of CONTRACTORSs officers, employees or agents, except as set forth in this Agreement. CONTRACTOR shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City CONTRACTOR shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner CONTRACTOR shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable CONTRACTOR to perform its duties under this Agreement. 3. CONTRACTOR'S KNOWLEDGE OF APPLICABLE LAWS. CONTRACTOR shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. CONTRACTOR shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of CONTRACTOR to comply with this section. -2- 147 4 PERSONNEL CONTRACTOR shall make every reasonable effort to maintain the stability and continuity of CONTRACTOR's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the CONTRACTOR shall be as set forth in Exhibit "B" and made a part hereof. Payments shall be made within thirty (30) days after receipt of each invoice as to all non - disputed fees If the City disputes any of CONTRACTOR's fees it shall give written notice to CONTRACTOR in 30 days of receipt of a invoice of any disputed fees set forth on the invoice 6 ADDITIONAL SERVICES OF CONTRACTOR CONTRACTOR shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit "A ", unless such additional services are authorized in advance and in writing by the City Manager. CONTRACTOR shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and CONTRACTOR at the time City's written authorization is given to CONTRACTOR for the performance of said services. -3- 148 7 ASSIGNMENT. All services required hereunder shall be performed by CONTRACTOR, its employees or personnel under direct contract with CONTRACTOR. CONTRACTOR shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager S FACILITIES AND RECORDS. City agrees to provide. suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for CONTRACTOR's on -site staff, if any. CONTRACTOR shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. CONTRACTOR shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible CONTRACTOR shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. -4- I d P 9 TERMINATION OF AGREEMENT. This Agreement may be terminated with or without cause by either party upon 30 days wntten notice. In the event of such termination, CONTRACTOR shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination 10 COOPERATION BY CITY All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to CONTRACTOR in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement 11 OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, CONTRACTOR shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. MI 1500 12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST. (a) All information gained by CONTRACTOR in performance of this Agreement shall be considered confidential and shall not be released by CONTRACTOR without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et sea CONTRACTOR, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided CONTRACTOR gives City notice of such court order or subpoena If CONTRACTOR or any of its officers, employees, agents or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from CONTRACTOR for any damages caused by CONTRACTOR's conduct, including the City's attorney's fees. CONTRACTOR shall promptly notify City should CONTRACTOR, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or 151 other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City City retains the right, but has no obligation, to represent CONTRACTOR and/or be present at any deposition, hearing or similar proceeding. CONTRACTOR agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by CONTRACTOR However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response (b) CONTRACTOR covenants that neither they nor any officer or principal of their firm has any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. 13 DEFAULT. In the event that CONTRACTOR is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating CONTRACTOR for any work performed after the date of default and can terminate this Agreement immediately by written notice to the CONTRACTOR. -7- 14. INDEMNIFICATION. (A) CONTRACTOR REPRESENTS IT IS SKILLED IN THE PROFESSIONAL CALLING NECESSARY TO PERFORM THE SERVICES AND DUTIES AGREED TO HEREUNDER BY CONTRACTOR, AND CITY RELIES UPON THE SKILLS AND KNOWLEDGE OF CONTRACTOR. CONTRACTOR SHALL PERFORM SUCH SERVICES AND DUTIES CONSISTENT WITH THE STANDARDS GENERALLY RECOGNIZED AS BEING EMPLOYED BY PROFESSIONALS PERFORMING SIMILAR SERVICE IN THE STATE OF CALIFORNIA. (B) CONTRACTOR IS AN INDEPENDENT CONTRACTOR AND SHALL HAVE NO AUTHORITY TO BIND CITY NOR TO CREATE OR INCUR ANY OBLIGATION ON BEHALF OF OR LIABILITY AGAINST CITY, WHETHER BY CONTRACT OR OTHERWISE, UNLESS SUCH AUTHORITY IS EXPRESSLY CONFERRED UNDER THIS AGREEMENT OR IS OTHERWISE EXPRESSLY CONFERRED IN WRITING BY CITY. CITY, ITS ELECTED AND APPOINTED OFFICIALS, OFFICERS, AGENTS, EMPLOYEES AND VOLUNTEERS (INDIVIDUALLY AND COLLECTIVELY, "INDEMNITEES ") SHALL HAVE NO LIABILITY TO CONTRACTOR OR TO ANY OTHER PERSON FOR, AND CONTRACTOR SHALL INDEMNIFY, DEFEND, PROTECT AND HOLD HARMLESS THE INDEMNITEES FROM AND AGAINST, ANY AND ALL LIABILITIES, CLAIMS, ACTIONS, CAUSES OF ACTION, PROCEEDINGS, SUITS, DAMAGES, JUDGMENTS, LIENS, LEVIES, COSTS AND EXPENSES OF WHATEVER NATURE, INCLUDING REASONABLE ATTORNEYS' FEES AND DISBURSEMENTS 753 (COLLECTIVELY "CLAIMS "), WHICH THE INDEMNITEES MAY SUFFER OR INCUR OR TO WHICH THE INDEMNITEES MAY BECOME SUBJECT BY REASON OF OR ARISING OUT OF ANY INJURY TO OR DEATH OF ANY PERSON(S), DAMAGE TO PROPERTY, LOSS OF USE OF PROPERTY, ECONOMIC LOSS OR OTHERWISE OCCURRING AS A RESULT OF OR ALLEGEDLY CAUSED BY THE PERFORMANCE OR FAILURE TO PERFORM BY CONTRACTOR OF CONTRACTOR'S SERVICES UNDER THIS AGREEMENT OR THE NEGLIGENT OR WILLFUL ACTS OR OMISSIONS OF CONTRACTOR, ITS AGENTS, OFFICERS, DIRECTORS OR EMPLOYEES, IN PERFORMING ANY OF THE SERVICES UNDER THIS AGREEMENT. IF ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE INDEMNITEES BY REASON OF ANY OF THE MATTERS AGAINST WHICH CONTRACTOR HAS AGREED TO INDEMNIFY THE INDEMNITEES AS ABOVE PROVIDED, CONTRACTOR, UPON NOTICE FROM THE CITY, SHALL DEFEND THE INDEMNITEES AT CONTRACTOR'S EXPENSE BY COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITEES NEED NOT HAVE FIRST PAID ANY OF THE MATTERS AS TO WHICH THE INDEMNITEES ARE ENTITLED TO INDEMNITY IN ORDER TO BE SO INDEMNIFIED. THE INSURANCE REQUIRED TO BE MAINTAINED BY CONTRACTOR UNDER PARAGRAPH 15 SHALL ENSURE CONTRACTOR'S OBLIGATIONS UNDER THIS PARAGRAPH 14(B), BUT THE LIMITS OF SUCH INSURANCE SHALL NOT LIMIT THE LIABILITY OF CONTRACTOR HEREUNDER. THE PROVISIONS OF THIS PARAGRAPH 14(B) SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. I r, THE CONTRACTOR'S INDEMNIFICATION DOES NOT EXTEND TO CLAIMS OCCURRING AS A RESULT OF THE CITY'S NEGLIGENT OR WILLFUL ACTS OR OMISSIONS. CONTRACTOR HAS READ THIS SECTION 14 IN ITS ENTIRETY AND KNOWINGLY AND WILLING ACCEPTS THE OBLIGATIONS CONTAINED HEREIN. 15 INSURANCE A Insurance Requirements. CONTRACTOR shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for m)unes to persons or damages to property which may anse from or in connection with the performance of the work hereunder by CONTRACTOR, its agents, representatives or employees Insurance is to be placed with insurers with a current A M Best's rating of no less than A•VII CONTRACTOR shall provide the following scope and limits of insurance broad as. (1) Minimum Scope of Insurance Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1187) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. -10- 155 (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the CONTRACTOR and all risks to such persons under this Agreement. (Not needed if Self - employed with no employees and CONTRACTOR signs statement to this effect.) (2) Minimum Limits of Insurance. CONTRACTOR shall maintain limits of insurance no less than. (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions. now (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' pnor written notice by Certified mail, return receipt requested, has been given to the City (2) General Liability and Automobile Liability Coverages (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects- liability ansing out of activities CONTRACTOR performs, products and completed operations of CONTRACTOR, premises owned, occupied or used by CONTRACTOR, or automobiles owned, leased or hired or borrowed by CONTRACTOR The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) CONTRACTOR's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, CONTRACTOR's insurance. (c) CONTRACTOR's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. -12- 5i (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers (3) Workers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses ansing from work performed by CONTRACTOR for City C Other Reawrements CONTRACTOR agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with CONTRACTOR shall furnish City with copies of original endorsements effecting coverage required by this Section The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time (1) CONTRACTOR shall furnish certificates and endorsements from each subcontractor identical to those CONTRACTOR provides. -13- 15 R (2) Any deductibles or self- insured retentions must be declared to and approved by City At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers, or the CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims (3) The procuring of such required policy or policies of insurance shall not be construed to limit CONTRACTOR's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16 ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. -14- IS2 17. GOVERNING LAW. The City and CONTRACTOR understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govem the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court 18, ASSIGNMENT OR SUBSTITUTION City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon CONTRACTOR by this Agreement In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by CONTRACTOR nor changed, substituted for, deleted, or added to without the prior written consent of City Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. 19 MODIFICATION OF AGREEMENT The terms of this Agreement can only be modified in writing approved by the City Council and the CONTRACTOR. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void -15- 160 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of CONTRACTOR warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her/their corporation and warrants and represents that he /she /they has /have the authority to bind CONTRACTOR to the performance of its obligations hereunder. 21 NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be noted, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows. Cltv City Clerk's Department City of El Segundo 350 Main Street El Segundo, California 90245 Telephone (310) 607 -2208 Facsimile (310) 322 -7137 CONTRACTOR Attention- Pat O Mahoney, President West Coast Arbonsts, Inc. 2200 East Via Burton Street Anaheim, CA 92806 Telephone (714) 991 -1900 Faamile (714) 956 -3745 -16- 16£ The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service 20 SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. LIM Title CITY OF EL SEGUNDO In ATTEST, Cindy Mortesen City Clerk -17- APPROVED AS TO FORM: ark D. sley City Attorney 162 West Coast Arborists, Inc. - PROPOSAL FOR ANNUAL TREE MAINTENANCE SERVICES SCHEDULE OF COMPENSATION Bidders Proposal and Statement The undersigned as bidder declares that he /she has carefully examined the location of the proposed work, that he /she has examined the specifications and is familiar with same and that he /she hereby proposes and agrees to furnish all labor, material and equipment and do all the work required to complete the project in accordance with said specification in the time and manner therein prescribed, should the City accept the bid proposal incorporated herein. UNIT PRICE UNITOESCRIPTION Full Trim small variety, 0 -6" dbh $ 36.00 per tree medium variety, 7 -16" dbh $ 76.00 per tree large variety, over 16" dbh $ 156.00 per tree Clearance Trim $ 95.00 per tree small variety, 0 -6" dbh $ 15.00 per tree medium variety, 7 -16" dbh $ 25.00 per tree large variety, over 16" dbh $ 35.00 per tree Palm Tree Trim Coco palm, any size $ 20.00 per tree Washingtonia palm, any size $ 45.00 per tree Date palm, any size $ 95.00 per tree Removals Complete tree and stump $ 13.00 per inch Stump only removal $ 4.00 per inch Planting 15 gallon tree with root barrier $ 95.00 per tree 24 inch box tree with root barrier $ 195.00 per tree 36 inch box tree with root barrier $ 700.00 per tree Watering Root Pruning Crew Rental - 3 men, aerial unit, dump truck and chipper (Day Call Out) Emergency Work (Night Call Out) $ 240.00 per day $ 6.00 per linear foot $ 100.00 per hour $ 200.00 per hour COMPLETE URBAN FOREST MANAGEMENT PROGRAM \A4c4* .1F EXHIBIT "A" West Coast Arborists, Inc. - PROPOSAL FOR ANNUAL TREE MAINTENANCE SERVICES SERVICES TO BE PERFORMED Hours of Work and Operation All work will be performed between the hours of 7:00am and 5.00pm, Monday through Friday or as directed by the City Any equipment that generates excess noise will not be used before 8.00am Work will not occur on weekends or holidays, except in the case of an emergency Scheduling of Work Project shall conform to the City's schedule of performance. West Coast Arbor[sts, Inc will submit dally work schedules on a weekly basis for approval by the Contract Administrator at least one week prior to commencing work West Coast Arbonsts, Inc. will notify the City of any changes in start date of each tree maintenance operation at least 24 hours to advance. WCA tracks lists according to work type and prioritizes accordingly. West Coast Arborists, Inc. will provide door hangers or brochures that explain the tree maintenance process (acceptable to the City) and distribute the notifications to citizens prior to start of maintenance operations in said area All service requests will be completed on an "as needed" basis Work shall be conducted in a cooperative manner as to cause least amount of possible interference with or annoyance to others The work schedule will reflect the following specifics. Grid Trimming A systematic trimming per pre- designed district, grid or trim route to be trimmed on a set cycle to include all trees on-the block All pruning will be completed in accordance with the standards set forth by the Western Chapter of the International Society of Arboriculture and the City All debris will be removed from fob site daily. Service Request Trim Trees that need service prior to their scheduled grid trim to rectify the immediate problem, a full trim will be completed during the grid trimming cycle Specific pruning on an "as needed' basis compiled by the City Inspector and submitted to WCA monthly, bi- weekly or weekly to be completed within two weeks or as needed Special Request Trim Trees that need service prior to their scheduled grid trim, that must be responded to within 1 to 2 days, a full trim will be completed during the grid trimming cycle The crew in the area will take care of the situation as soon as their scheduled route is completed These types of trims may be called in by the inspector, but should also be submitted in writing Tree Removals Removal lists should be compiled by the Inspector and submitted monthly or as needed. Job sites shall be cleaned daily, including raking of leaves and removal of all debris Logs of desirable length for use as firewood will be left neatly piled on parkways for pickup by residents Any wood not picked up five days after removal of tree will then be disposed of by crew Stump Removals All holes will be backfilled, as well as all debris cleaned up and hauled off on the day the stump removal a completed Plantm Planting includes the tree, root barrier (when required by specifications), stakes, ties and complete installation. Planting lists should be compiled by the Inspector and submitted monthly or as needed Daily Crew Rental The standard crew is 3 men, 1 chipper truck, 1 chipper 1 aerial boom and all necessary hand tools The crew and equipment can be modified to complete any type of miscellaneous task The City will be provided with acceptable means of communication at all times for direct and immediate contact with tree crews in the field to dispatch to various locations throughout the City Emergency Call Out A list of emergency phone numbers will be provided to the City We will be subject to emergency calls on a 24 -hour basis All work will begin on-site within sixty 160) minutes from the time notification was given The crew shall do only that what is necessary to leave the hazardous tree or tree - related condition safe until the following work day Watering May be called in by the Inspector for various routes throughout the City COMPLETE URBAN FOREST MANAGEMENT PROGRAM ,pA West Coast Arborists, Inc. - PROPOS 4L FOR ANNUAL TREE MAINTENANCE SERN ICES List Tracking Report City of Orange List Tracking Report WCA List Tracking Report for Job #2440 98/99 Tree Maintenance List Received Work Type Units First Location USA Date Started Complete 1 07/02/98 Grid Trimming 1572 DISTRICT 13 07/02/98 10/01/98 2 07106198 Tree & Stump Removal 1 3105 MARYW000 DRIVE 07MAIS 07108198 078)8198 3 07124198 Stump Drily Removal 1 573 WAVERLY 07124198 07124/98 4 07/29/96 Grid Trimming DISTRICT 4 07/01/98 07/24198 5 0713t0ll Plant 24' box wIRS 1 CITY HALL - ON GRAND 09101/98 MIP98 6 08/06198 Plant 15 gal w/RB 11 1429 W COLLINS 08/17/98 08/20/98 7 08106198 Tree & Stump Removal 16 2150 SHAFFER 089W% 08113198 08113/98 8 08/07198 Service Request 22 291 S SHAFFER ST i 0 &1OIN Q8111198 9 08107/96 Service Request 8 WIODOWS WYRAFT AV 08/14/98 08114198 10 08119/98 Service Request 9 560 N HANDY 08126198 08126198 11 08/19/98 Stump Only Removal 1 30OX S GRAND AV 09/01/98 09101/98 12 08120198 Tree & Slump Removal 2 1632 E FIRESIDE 08120198 08120M 13 08/31/98 Service Request 6 1140 ADAMS 08/21/98 0827198 14 09/01198 Sweeper Clearance 2 1219 VAN OWEN 08121/98 08/09198 15 09/02/98 Service Request 4 887 ELMWOOD 08/17198 08/25198 16 09/02/98 Plant 24' box w /RB 1 919 E MARDELL 08/18/98 09108198 17 09102/98 Sweeper Clearance 2 1219 VAN OWEN 08121198 09101/98 18 09/02/98 - Stump Only Removal 1 704 N ELMWOOD 08/17/98 09/02/98 09102/98 19 09/14 /98 Service Request 34 204 W CHAPMAN AV 09103198 09113/98 20 09/16198 Service Request 67 800 BLK S ESPLANADE 09/19/98 09123198 21 09/17!98 Service Request 15 YORBA/LA VETA 06124198 09124MO 22 09/17198 Plant 15 gal w/RS 12 6305 E MABURY AV 10101198 10101/98 23 09/18/98 Service Request 5 90OX LEMON 24 09121196 Slump Only Removal 2 6305 E MABURY 091211% 09123198 09123198 25 09M/98 Tree & Stump Removal 22 158 N CENTER 09/21/98 09/25/98 09/30/98 26 0922!98 Palm Trim 1 CITYWIDE 27 09/24/98 Service Request 1 189 S SOLANO 09124198 09125198 28 09/25/98 Service Request 3 560 N HANDY 09114198 09114188 29 09/25198 Plant 24' box wIRB 2 144 S TUSTIN 30 09128198 Grid Trunnung DISTRICT 5 Tuesday, August 3, 1998 page 1 of I COMPLETE URBAN FOREST AIANAGEDIENT PROGRAM N^46 ► 165 West Coast Arborists, Inc. - PROPOSAL FOR ANNUAL TREE MAINTENANCE SERN ICES ADDITIONAL SERVICES TO BE PERFORMED Tree Inventory Management West Coast Arbonsts, Inc. has developed an extensive program that slmplifie5 the management of the City's Urban Forest. The tree maintenance plan Includes a well defined Quality Control Plan which Incorporates certified personnel, safety, pruning specifications, equipment, hours of operation, public relations, traffic control, scheduling of work, computerized billing, and public convenience. A pre -job meeting will be scheduled with the City to Identify the basis for evaluating the City's Urban Forest management requirements and recommendations To aid in the management of the City's Urban Forest, West Coast Arborists will provide the City with a tree maintenance soflware program and a new computer that has the ability to store, retrieve, update, delete and add individual tree records andwork histories Printed reports can be generated in a number of ways by combining the various fields to accommodate the City's needs In addition, West Coast also provides the City with an annual Tree Maintenance Report that summarizes the work performed for the previous fiscal year, it identifies the species frequency and the work performed monthly. Tree Site Database Software West Coast Arbonsts, Inc. has developed a complete and comprehensive computer software program, In conjunction with the input from several southern California cities The program has specialized reports designed specifically for City representative's needs It also has customizable options that allow for additional information to be compiled within the database. The user - friendly program allows you to generate reports in minutes that used to take months This program was developed based on the needs of our customers, and since it was developed by West Coast, we have the capability to modify and structure the program specific to our customers A demonstration of this program is available upon request ©vt'.e.'+r w.sr Carr wrasrru, me • useRRnNU,u ti t P! tf1u . 1 Ti- eP.Irrventbry AlanagementSylte+r� FOR WINDOWS 1SINr Inventory Collection All tree sites having maintenance performed in the City's Urban Forest will be identified and compiled in a database format. The data will be collected in fields that represent each tree individually. The records Include tree species, diameter (DBH), crown, height, relative location and date of last maintenance , Alterations may be made to these fields to accommodate the City's requirements. Work Record Completion Daily record keeping, maintenance scheduling and reporting are needed to operate an effective municipal tree care program. As the work is being performed, each tree site will be recorded and submitted on a bi- weekly basis A hard copy of this data and a diskette that is compatible to the City's computer system will accompany each invoice COMPLETE URBAN FOREST NIANAGENIENT PROGRAM 66 West Coast Arborists, I M. -PROPOSAL FOR ANNUAL TREE MAINTENANCE SERVICES R Specification +s`: ; Managing the City's urban forestjust got tstster' ArborAmesa, a software progrun designed by West Coot Arborats, orgames your Gtys tree inventory in a user- fnerdly, NLcEV,Q soft %VuEdows 9s program West Coast Arborists, Inc- developed this comvplete and compreltew4 me program with todays latest technology Punted reports can be generated to a norther o ways by combining the various fields to accommodate your needs.. Even if you are new to con- puters, ArborAccessO lets you get the job done ArborAcceaati was developed with Mransoft Access so it has the same look and feel of the rat ofyour Windows application ' Special Features Complete Management Program User - friendly Inventory Collection Inventory Management Specialized Reports - frequency • Work Summary - Species Information Work History by Location Scheduling of Work List Tracking List Preparation & Printing Exporting GIS Mapping Capabilities Customizable Automatic Work History Update MM E0.NCANG `: �' • q L• u.. co"nNleemr }c Hop. Yttrt IIAI/1}r. }A111 nEX°.f" W System Requirements - Ia0/In5 511EEWYNNO°L wrC•Nr001r.1R 0 )O ` IRS EN ;',-r.- fir""• ®;,•• `•.?t.,'0' -. • IBM pc compatible wAMndows 95 ° N... °L" NN "` s.r a N.w µ014 w • 150MB of free hard disk space y • 3.5" Floppy disk drive ve " ,n rT Y InN1.1 .[ R Yr }Mft Nor r ..�..r.... 6'. "1 I.) .I.M If•) a } n1 Ise • CD ROM In Yi"o, or 1Wr, i M"�.~Y rill! iia rrr In"n,t w.r"I }rIt Ise }Nfrrt rrrlrn4 r r .--. -- }r :n1N r.�� }rsI. 115 •Pennum 266MHZ proCES50r m A. nix n rt 1.M r. 1 .•. ,,1IL.r." N a 1sn r.) m rnNSrrt ,.r r ,Nrr�....r. L} nr ,ss • 32MO RAM ^ m }r x on. or 1n. or .i Y r L.f"r ��•NLY LU rnn n }/Il ' I " W L} of }51 xl }M51R fW r YwwL.. sl /LL Is) •Laser punter !!t r }Ntlh rw r h�"Yrwr.N�rl }rrt rLq r) >v 4 17rNfI 1}Nfr15 IM F. I r 4..�,..r„}x� fly rlr )..5 .1..L L.,......... .1f •Other configurations may be supported Call for details f�` "• """�"`~ ® Special Features Complete Management Program User - friendly Inventory Collection Inventory Management Specialized Reports - frequency • Work Summary - Species Information Work History by Location Scheduling of Work List Tracking List Preparation & Printing Exporting GIS Mapping Capabilities Customizable Automatic Work History Update West Coast Arborists, Inc. 2200 E. Via Burton Stmt • Anaheim, California 92806 714/991.1900 • 800(511 -3714 • fax 7141956.3745 www.WCAINC.com COMPLETE URBAN FOREST MANAGEMENT PROGRAM LYO}m rtaeol 1E MM E0.NCANG `: �' • q L• u.. co"nNleemr }c Hop. Yttrt IIAI/1}r. }A111 nEX°.f" WwE ,Wkpr, f.. L 110111) IOn2/125 f}Oi)sY.ENOxrL wIW,SY°1,1e d )) Ia0/In5 511EEWYNNO°L wrC•Nr001r.1R 0 )O `su •, ENM3 IRS EN West Coast Arborists, Inc. 2200 E. Via Burton Stmt • Anaheim, California 92806 714/991.1900 • 800(511 -3714 • fax 7141956.3745 www.WCAINC.com COMPLETE URBAN FOREST MANAGEMENT PROGRAM LYO}m rtaeol 1E EXHIBIT "B" West Coast Arborists, Inc. - PROPOSAL FOR ANNUAL TREE MAINTENANCE SERN ICES SCHEDULE OF COMPENSATION Bidders Proposal and Statement The undersigned as bidder declares that he/she has carefully examined the location of the proposed work, that he /she has examined the specifications and is familiar with same and that he /she hereby proposes and agrees to furnish all labor, material and equipment and do all the work required to complete the project in accordance with said specification in the time and manner therein prescribed, should the City accept the bid proposal incorporated herein UNIT PRICE UNITOESCRIPTION Full Trim small variety, 0 -6" dbh $ 36.00 per tree medium variety, 7 -16" dbh $ 76.00 per tree large variety, over 16" dbh $ 156.00 per tree Clearance Trim small variety, 0 -6" dbh $ 1500 per tree medium variety, 7 -16" dbh $ 25.00 per tree large variety, over 16" dbh $ 35.00 per tree Palm Tree Trim Coco palm, any size $ 20.00 per tree Washingtonia palm, any size $ 45.00 per tree Date palm, any size $ 95.00 per tree Removals Complete tree and stump $ 13.00 per inch Stump only removal $ 4.00 per inch Planting 15 gallon tree with root barrier $ 95.00 per tree 24 inch box tree with root barrier $ 195.00 per tree 36 inch box tree with root barrier $ 700.00 per tree Watering Root Pruning Crew Rental - 3 men, aerial unit, dump truck and chipper (Day Call Out) Emergency Work (Night Call Out) $ 240.00 per day $ 6.00 per linear foot $ 100.00 per hour $ 200.00 per hour COMPLETE URBAN FOREST MANAGEMENT PROGRAM \A0CIk 1C3 R EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Agreement for landscape architect services for Washington Park extension development RECOMMENDED COUNCIL ACTION: Approve standard city agreement for consulting services with Takata Associates for the design of leased parkland on Southern California Edison easement bordered by Washington and Illinois Streets, and Holly and Pine Avenues BACKGROUND & DISCUSSION: City Council approved a capital improvement funding request for F99100 to develop 3 acres of leased Southern California Edison right -of -way adjacent to Washington Park Staff forwarded a Request for Proposals to qualified landscape architecture firms and received four (4) proposals After review by Recreation and Parks staff, the City Engineer and the City Manager, Takata Associates is recommended to perform the design services The scope of this protect will include community visioning meetings to solicit input from citizens residing near the proposed park, as well as other community members, renderings for review and recommendation by the Recreation and Parks and Planning Commissions before presenting the renderings and recommendations to City Council for approval The firm will develop plans and specifications, assist with the formal bidding process, and conduct a number of site visits during the construction process to ensure adherence to the architectural design Staff conducted reference checks and received excellent reviews on Takata Associates The firm has experience designing parkland in utility rights -of -way in Pasadena, Glendora, and Los Angeles They designed Marine Avenue Park for the City of Manhattan Beach and placed first in park planning and design for the California Recreation and Parks Society for their 1996 design of the Juan Bautista de Anza Park for the City of Calabasas Takata Associate fees for service are $24,400, which was competitive with the other firms submitting proposals ATTACHED SUPPORTING DOCUMENTS: Proposals for Design Services FISCAL IMPACT: Operating Budget: Amount Requested* Account Number: Protect Phase- Greg Johnson, $200,000 $ 24,400 8202 -8469 Phase I No and Parks Director DATE: May 4, 2000 rF° 19 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this 16th day of MAY, 2000, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and the TAKATA ASSOCIATES hereinafter referred to as "Consultant'. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1 SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit "A" "SCOPE OF SERVICES' and made a part hereof. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a valid El Segundo Business License. Consultants shall begin its services under this Agreement on 2000. Consultant shall complete each of the services set forth in Exhibit A to the City s satisfaction. If the City is not satisfied with any such seances, the Consultant shall work on such matter until the City approves of the service Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein. -1- 170 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement 3 CONSULTANTS KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal taws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be fable at law or in equity as a result of any failure of Consultant to comply with this section. -2- 171 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance 5 COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibit "B" hereto and made a part hereof. Payments shall be made within thirty (30) days after receipt of each invoice as to all non - disputed fees If the City disputes any of consultant's fees it shall give wntten notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6 ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit "A ", unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. V -3- 172 7 ASSIGNMENT All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8 FACILITIES AND RECORDS City agrees to provide suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all worts, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment -4- 173 9 TERMINATION OF AGREEMENT. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination 10 COOPERATION BY CITY All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement 11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. -5- 174 12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, to sea. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other la 175 discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any protect or property located within the City City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, Citys right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (b) Consultant covenants that neither they nor any officer or principal of their firm has any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. 13. DEFAUL T. In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant arm 176 14 INDEMNIFICATION (a) CONSULTANT REPRESENTS IT IS SKILLED IN THE PROFESSIONAL CALLING NECESSARY TO PERFORM THE SERVICES AND DUTIES AGREED TO HEREUNDER BY CONSULTANT, AND CITY RELIES UPON THE SKILLS AND KNOWLEDGE OF CONSULTANT. CONSULTANT SHALL PERFORM SUCH SERVICES AND DUTIES CONSISTENT WITH THE STANDARDS GENERALLY RECOGNIZED AS BEING EMPLOYED BY PROFESSIONALS PERFORMING SIMILAR SERVICE IN THE STATE OF CALIFORNIA. (b) CONSULTANT IS AN INDEPENDENT CONTRACTOR AND SHALL HAVE NO AUTHORITY TO BIND CITY NOR TO CREATE OR INCUR ANY OBLIGATION ON BEHALF OF OR LIABILITY AGAINST CITY, WHETHER BY CONTRACT OR OTHERWISE, UNLESS SUCH AUTHORITY IS EXPRESSLY CONFERRED UNDER THIS AGREEMENT OR IS OTHERWISE EXPRESSLY CONFERRED IN WRITING BY CITY. CITY, ITS ELECTED AND APPOINTED OFFICIALS, OFFICERS, AGENTS, EMPLOYEES AND VOLUNTEERS (INDIVIDUALLY AND COLLECTIVELY, "INDEMNITEES ") SHALL HAVE NO LIABILITY TO CONSULTANT OR TO ANY OTHER PERSON FOR, AND CONSULTANT SHALL INDEMNIFY, DEFEND, PROTECT AND HOLD HARMLESS THE INDEMNITEES FROM AND AGAINST, ANY AND ALL LIABILITIES, CLAIMS, ACTIONS, CAUSES OF ACTION, PROCEEDINGS, SUITS, DAMAGES, JUDGMENTS, LIENS, LEVIES, COSTS AND EXPENSES OF WHATEVER NATURE, INCLUDING REASONABLE ATTORNEYS' FEES AND DISBURSEMENTS -e- 177 (COLLECTIVELY "CLAIMS "), WHICH THE INDEMNITEES MAY SUFFER OR INCUR OR TO WHICH THE INDEMNITEES MAY BECOME SUBJECT BY REASON OF OR ARISING OUT OF ANY INJURY TO OR DEATH OF ANY PERSON(S), DAMAGE TO PROPERTY, LOSS OF USE OF PROPERTY, ECONOMIC LOSS OR OTHERWISE OCCURRING AS A RESULT OF OR ALLEGEDLY CAUSED BY THE PERFORMANCE OR FAILURE TO PERFORM BY CONSULTANT OF CONSULTANT'S SERVICES UNDER THIS AGREEMENT OR THE NEGLIGENT OR WILLFUL ACTS OR OMISSIONS OF CONSULTANT, ITS AGENTS, OFFICERS, DIRECTORS OR EMPLOYEES, IN PERFORMING ANY OF THE SERVICES UNDER THIS AGREEMENT. IF ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE INDEMNITEES BY REASON OF ANY OF THE MATTERS AGAINST WHICH CONSULTANT HAS AGREED TO INDEMNIFY THE INDEMNITEES AS ABOVE PROVIDED, CONSULTANT, UPON NOTICE FROM THE CITY, SHALL DEFEND THE INDEMNITEES AT CONSULTANT'S EXPENSE BY COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITEES NEED NOT HAVE FIRST PAID ANY OF THE MATTERS AS TO WHICH THE INDEMNITEES ARE ENTITLED TO INDEMNITY IN ORDER TO BE SO INDEMNIFIED. THE INSURANCE REQUIRED TO BE MAINTAINED BY CONSULTANT UNDER PARAGRAPH 15 SHALL ENSURE CONSULTANT'S OBLIGATIONS UNDER THIS PARAGRAPH 14(B), BUT THE LIMITS OF SUCH INSURANCE SHALL NOT LIMIT THE LIABILITY OF CONSULTANT HEREUNDER. THE PROVISIONS OF THIS PARAGRAPH 14(B) SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. Im 17F THE CONSULTANT'S INDEMNIFICATION DOES NOT EXTEND TO CLAIMS OCCURRING AS A RESULT OF THE CITY'S NEGLIGENT OR WILLFUL ACTS OR OMISSIONS. CONSULTANT HAS READ THIS SECTION 14 IN ITS ENTIRETY AND KNOWLINGLY AND WILLINGLY ACCEPTS THE OBLIGATIONS CONTAINED HEREIN. 15, INSURANCE A Insurance Reowrements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for in juries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees Insurance is to be placed with insurers with a current A M Best's rating of no less than A:VII Consultant shall provide the following scope and limits of insurance broad as (1) Minimum Scope of Insurance. Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. -10- 179 (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employers Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement (Not needed if Self - employed with no employees.) (d) Errors and omissions liability insurance appropriate to the Consultant's profession (2) Minimum Limits of Insurance Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employers Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. occurrence. (d) Errors and Omissions Liability: $1,000,000 per -11- 180 B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions (1) All Policies Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City (2) General Liability and Automobile Liability Coverages. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant, premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. -12- 18-1 (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C Other Reauirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides -13- IR2 (2) Any deductibles or self - insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its officers, officials, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement 16 ENTIRE AGREEMENT This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govem the rights, obligations, duties and liabilities of the parties to this Agreement and also govem the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court -14- tR3 18 ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. 19 MODIFICATION OF AGREEMENT The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20 AUTHORITY TQ EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he /she /they has/have the authority to bind Consultant to the performance of its obligations hereunder. -is- 184 21 NOTICES Notices shall be given pursuant to this Agreement by personal service on the party to be noted, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows. City City Clerk's Department City of El Segundo 350 Main Street El Segundo, California 90245 Telephone (310) 322 -4670, extension 230 Facsimile (310) 322 -4167 Consultant. Attention- Takata Associates 600 Fremont Avenue South Pasadena CA 91030 Telephone 626 - 799 -7187 Faximile 626 - 799 -5509 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service 20 SEVERABILITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. -16- 185 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. a Title CITY OF EL SEGUNDO 0 Title ATTEST Cindy Mortesen City Clerk -17- APP VED AS TO FORM: �f ark D. N sley City Attorney 186 EXHIBIT "A" TAKATA ASSOCIATES 5 SCOPE OF WORK & OUR UNDERSTANDING OF THE ASSIGNMENT We understand that the City of El Segundo is seeking to retain a professional landscape architectural consultant to prepare a comprehensive design and construction documents for the improvement of the El Segundo Right -of way Park. We will coordinate the design with City staff and Southern California Edison (SCE) to assure compliance with City and SCE criteria. We have reviewed carefully the Request for Proposal and the scope of work outhne descnbed therein We have visited the site and met with Greg Johnson to get clarification on the park project issues Scope of Work The following work plan includes all scope of service items in the request for proposal Task 1 Refine Work Program, Site Inventory, Base M A In a working meeting, David Brown of Takata Associates will work with City Staff to refine project scope, develop a work schedule, and budget parameters We will establish contact persons, liaison procedures, and anticipated plan submittal, and meeting dates. Mr. Brown will gather copies of all planning documents related to the project site from City Staff. Mr. Brown will then develop a final project schedule from design phase through to completion of construction documents, with milestone dates. Takata Associates staff and team members will visit the site to review and complete photo documentation of the information with regard to existing conditions of the project area including sensitive adjacent land uses, drainage patterns, existing trees, utilities, structures, visual characteristics, setbacks, access and circulation patterns, and SCE maintenance needs C Contact SCE for site and design information and for coordination purposes during the review of the preliminary and final designs Using base maps of the site provided by the City, Takata Associates will prepare a base map suitable for the preparation of the preliminary design The base map will be supplemented by information gathered during the site visit. If the information provided by the City is not adequate, a topographic survey may be required to supplement the existing information (optional task) Product Detailed schedule, refined scope of work, memoranda and base map Task 2 Preliminary Design Plan 187 TAKATA ASSOCIATES A Takata Associates will prepare preliminary design concepts for review by City staff, SCE, and presentation at the first community workshop. The plan will identify three (3) conceptual plans for review. The plans will be rendered and mounted for presentations to the community and the Recreation and Parks Commission B.Takata Associates will prepare an opinion of probable construction costs based on the Preliminary Design Plan It will include all the proposed improvements and be detailed by major construction components Product Colored Preliminary Design Plans and opinion of construction costs Task 3 Community Workshop #1, Presentation to Recreation and Parks Commission A.Takata Associates will participate in, and make a presentation at the first community workshop The purpose of the workshop is to elicit the concerns, ideas, and comments on the proposed project and the preliminary design from the community B Takata Associates will review and document the comments, concerns and ideas received from the community at the workshop, e.g. key homeowner associations, organized groups, community leaders, residents, and other interested groups. C Takata Associates will make a presentation of the preliminary design plan to the Recreation and Parks Commission. We will provide information to the Commission on the results of the information gathered at the workshop. The City will be responsible for providing the workshop facilities and notifying the community and concerned groups of the meeting time, dates and location Product Meeting notes and memoranda as appropriate. Materials to facilitate public input and review process such as meeting agenda, color graphics, and methods to classify and correlate information received will be included in this task. Task 4: Final Desion Plan A. Based on the data gathered and comments made in Tasks 1 through 3 and in consultations with City staff, Takata Associates will revise and update the preferred preliminary design plan for review by City staff, SCE, the community, and Recreation and Parks Commission 188 TAKATA ASSOCIATES Takata Associates will revise and update the opinion of probable construction costs based on the final design plan It will include all the proposed improvements and be detailed by major construction components The plan will be colored and mounted for presentation to the community and the Recreation and Parks Commission Product Colored Final Design Plan and updated opinion of construction costs Task 5 Community Workshop #2, Presentation to Recreation and Parks Commission and City Council A. Takata Associates will attend and present the Final Design Plan developed in Task 4 at the second community workshop. The purpose of this workshop meeting is to receive comments on the Final Design Plan and any additional concerns or ideas from the community on the planned park improvements Takata Associates will review and document the comments, concerns and ideas received from the community. C Takata Associates will make a presentation of the Final Design Plan to the Recreation and Parks Commission We will provide information to the Commission on the results of the information gathered at the workshop D Takata Associates will make a presentation of the Final Design Plan to the City Council We will provide information to the Council on the results of the information gathered at the workshop and Commission meetings Product Meeting notes and memoranda as appropriate and Final Design Plan Task 6 Construction Documents A Based on the approved Final Design Plan the Takata Associates will prepare the construction documents for the improvements identified in the previous tasks These documents will include construction plans and details, planting and irrigation plans and details, technical specifications, and updated opinion of construction costs We will also assist the City in the preparation of the bid documents Product Construction plans, details, specifications, opinion of construction costs, and bid document assistance 1 SQ TAKArA ASSOCIATES Task 7. Construction Observation and Administration A Takata Associates will assist the City in construction bid review, attend pre -bid meeting and assist City in preparation of addenda. Review shop drawings and requests for information and clarification Takata Associates will perform four (4) site visits during construction to observe the progress of the work in regard to conformance to the intent of the plans and specifications, answer contractor's questions, and hold a final walk- through prior to the contractor being relieved of responsibility for the project. Write and file field observation reports, correspondence, and punch lists as appropriate _ C Review contractor's material submittals, shop drawings, and proposed substitutions for conformance to the plans and specifications, and recommend changes and /or re- submittal of any items to which exception is taken. D Be available for consultation and assistance during construction to answer questions, recommend substitutions, provide written descriptions and /or sketches and cost estimates for change orders if necessary. Product- Meeting notes, construcbon observation reports and request for information memoranda 1q0 TAKATA ASSOCIATES 6 TIMETABLE The Takata Associates has an excellent track record working on similar projects and an outstanding record for completing our projects on time and on budget We are dedicated to accomplishing the City's goals within the timetable outlined below After careful review of our existing workload, we are confident that we can undertake the services outlined for the schedule and are prepared to commit staff and resources to this assignment If necessary, we can shorten the schedule by bringing on additional staff and resources to complete the construction documents in a shorter time frame We are able to begin work immediately upon notification by the City and are very enthusiastic about the potential of this project Takata Associates looks forward to working with the City of El Segundo on this exciting project The tasks for this assignment are expected to take about 15 weeks depending upon review time by the City and other agencies. The time schedule is detailed by task as follows: ESTIMATED TIMETABLE Phase Description # of Weeks Task 1 Program, Inventory, Base Map 4 weeks Task 2 Preliminary Design Plan 2 weeks Task 3 Workshop #1 & Presentation as scheduled Task 4 Final Design Plan 3 weeks Task 5 Workshop #2 & Presentations as scheduled Task 6 Construction Plans and Specifications 6 weeks Task 7 Construction Observation as scheduled Total Time: IS weeks 14_ EXHIBIT "B" rAKATA ASSOCIATES 7 ESTIMATED FEE The fee analysis by task is presented on the following page Labor Fee The estimated fee for professional services to prepare the Right -of —way Park Plan is twenty -four thousand four hundred forty dollars ($24,440) This fee does not include direct reimbursable expenses Please refer to the °Direct Reimbursable Expenses" Section below. Direcil Reimbursable Expenses The estimated number for direct reimbursable expenses is eight thousand nine hundred fifty -five dollars ($8,955) The following direct expense items will be invoiced at cost plus 15% administrative charge- Blueprinting, photocopying, computer plotting and photography Travel — travel by private auto Q $0.32 / mile Long distance telephone calls, FAX transmittals UPS, Federal Express, and messenger service Misc supplies Hourly Rate Schedule for Takata Associates PRINCIPAL ASSOCIATE PROJECT MANAGER PLANNER&ANDSCAPE ARCHITECT DRAFTING/TECHNICIAN CLERICAL /ADMINISTRATIVE $130 to $165 / Hour $95to$115 /Hour $ 85 to $105 / Hour $ 80 to $ 95 / Hour $ 55 to $ 75 / Hour $ 45 to $ 60 / Hour ,Q2 TAKM ASSOCIATES FEE ANALYSIS BY TASK CITY OF EL SEGUNDO SCE RIGHT-OF-WAY PARK DEVELOPMENT PROJECT TASKS Subtotal Total 1 Refine Work Program, Site Inventory, Base Map A Refine Work Program, Schedule. Gather Data S 82000 S Field Investryabon 6 Ste Analysis S 1,74000 C Base Map S 2 350 00 TASK TOTAL S 4,090.00 2 Preliminary Design Plan A Preliminary Design Plan S 2 480 00 B Opinion of Construction Costs S 49000 S 2,970.00 3 Community Workshop 01, Presentation to Ree and Park Commission A Community Workshop S 84000 B Preparation and Documentation $ 54000 C Presentation to Recreation and Parks Commission $ 27000 S 1,650.00 4 Final Design Plan A Final Design Plan S 2.28000 8 Opinion of Construction Costs S 44000 S 2,720.0o s Community Workshop 02. Presentation to Rec and Park Commission 1. Community Workshop $ 64000 d Preparation and Documentation S 64000 C Presentabon to Recreation and Parks Commission S 27000 D Presentation to City Council $ 27000 S 1,920.00 6 Construction Documents A Construction Plans and Details 1) Irrigation S 3,180.00 2) Construction Plan S 1.76000 3) Landscape Planting Plan S 1,76000 B Opinion of Construction Costs S 80000 C Technical Specificabons $ 920 00 D Bid Assistance $ 74000 S 9,140.00 7 Construction Observation a Administration A Bid Review Assistance B Observations d Administration P- 1521/3.21-00 S 410.00 S 1,54000 S 1,850.00 TOTAL S 24,140.00 143 20 oral update on cable transfer and related issues. 20 ly. TO THE EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: REPORTS —MAYOR Agenda Description: Current City Council Committee and Ad Hoc Subcommittee Assignments Recommended Council Action: Receive and File Schedule of Assignments Brief Summary: The City Council has traditionally participated in various regional government activities To implement that participation, the Mayor has designated specific responsibilities among the members of the Council Attached Supporting Documents And Who Prepared Them: Listing of City Council Committee an d Subcommittee Assignments Originator: Mayor Mike Gordon Date: May 5, 2000 Reviewed by: Mary Strenn, City Manager Date- May 5, 2000 )44t:-� �1a 21 1 - 1-1 CURRENT CITY COUNCIL COMMITTEE ASSIGNMENTS Committee Delegate /Alternate (COG) a/k/a SBCCOG - South Bay Cities Council of Mayor Pro Tem Sandra Jacobs Governments, f/k/a South Bay Cities Association Alt -John Gaines [COG appoints reps to SCAG] (TOC) COG's Transportation Oversight Committee (LAX - AAC) LAX Area Advisory Committee - Three Voting Members Department of Airports - [per bylaw, need 3 members Nancy Wemick from each community - each has a vote] Kelly McDowell Jack Kenton (HYP.) Hyperion Mitigation Monitoring Nancy Wemick Staff Member Community, Economic and Kelly McDowell Development Services (ICA) Independent Cities Association None - City maintains membership for seminar purposes and for benefit of ICRMA ( ICRMA) Independent Cities Risk Management Kelly McDowell, President Authority Alt - Nancy Wemick, and Staff Alt. Finance Director (League) League of California Cities Kelly McDowell Alt - Mayor Pro Tem Sandra Jacobs City Selection Committee. (Est by Govt Code #50271 -Local Agencies) (213) 974- 1431 - called as Mayor Mike Gordon needed for elections (MAX) Municipal Area Express Transportation John G Gaines and Alt - Nancy Wernick Committee (RCC) South Bay Regional Public Communications Kelly McDowell Authority ) Alt Mayor Mike Gordon (SanDist) L A Co Sanitation District Bd of Directors Mayor Mike Gordon [LA Co San Dist #5 /So Bay Cities SanDist] [by law Alt -Kelly McDowell Mayor is automatically a director, alternate may be any CC member] (SBEDP) South Bay Economic Development Mayor Pro Tem Sandra Jacobs, 1st Vice President Partnership - Attend Annual & Qtrly, not monthly Alt - John Gaines mtgs (SCCJPC) Southern California Cities Joint Powers John Gaines Consortium Alt. - Mayor Gordon (SMBRP) Santa Monica Bay Restoration Project — Nancy Wemick Bay Water Shed Council Alt - Mayor Pro Tem Sandra Jacobs (West Basin Municipal Water District) West Basin Kelly McDowell Water Association Alt -Mayor Gordon (Youth) South Bay Youth Project, f/k/a So Bay Nancy Wemick Juvenile Diversion Project [Policy Bd] Alt - John G Gaines IUo Other Assignments (LAXMAC) LAX Master Plan Advisory Council John Gaines (ASNAC) El Segundo Aviation Safety and Noise Abatement Committee (Hyp.) Hyperion Citizens Forum Nancy Wemick Alt -Kelly McDowell (Park Vista) El Segundo Senior Citizen Housing Mayor Gordon Corporation Board John G Gaines (ROAD) Reach Out Against Drugs Mayor Gordon Alt -John G Gaines AD HOC SUBCOMMITTEE ASSIGNMENTS Airport - Mayor Mike Gordon and Mayor Pro Tem Sandra Jacobs Downtown Revitalization — Mayor Mike Gordon and Council Member Kelly McDowell Environmental Affairs — Council Member Nancy Werruck Golf Course - Mayor Mike Gordon and Council Member John Gaines Water Subcommittee — Mayor Mike Gordon and Mayor Pro Tem Sandra Jacobs Technology - Council Members John Gaines and Kelly McDowell School/City - Mayor Mike Gordon and Mayor Pro Tem Sandra Jacobs 197