Loading...
2000 MAR 21 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 21, 2000 - 5:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalfof lf another, and employees speaking on behaoftheir employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by aftne of $250 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 City of El Segundo v Bd of Airport Commissioners, et al., LASC Case No BC 220609 2 Roscitto v El Segundo, LASC Case No YC 034524 3 Ralston v El Segundo, LASC Case No. YC036223 4 Stier v El Segundo, LASC Case No YC034617 5 Hill v El Segundo, USDC No CV 98- 1463- LGB(SHX) 6 Fnzelle v El Segundo, WCAB No MON0248404 7 Hadcock v El Segundo, LASC Case No YC034979 8 Williams v Evanski, et al., LAMC Case No 99CO2571 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) — City Representative- Mary Strenn and Richard Kopenhefer Employee Organizations- City Employees' Association, Supervisory & Professional Employees' Association, El Segundo Firefighters' Association, El Segundo Police Officers' Association, and all unrepresented employees. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — None REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE 3114 TIME NAME��(, J 0321005p J02 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, ifdestred Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, it you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 21, 2000 - 7:00 P.M. Next Resolution # 4156 Next Ordinance # 1117 CALL TO ORDER INVOCATION — Rev Timothy Schepman, Saint John's Lutheran Church PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — (a) A presentation by Chief Bernard Melekian, President of the Los Angeles County Police Chiefs Association honoring El Segundo Police Chief Tim Grimmond for lies contributions to the citizens of Los Angeles County (b) Proclamation to Tree Musketeers commemorating Arbor Day ,?O3 (c) Proclamation supporting the efforts of the El Segundo Fire Department, American Red Cross, Chevron, Xerox, and Raytheon, with community CPR training and earthquake preparedness education at Super CPR Saturday and Earthquake Preparedness Fair at the El Segundo High School, and proclaiming Saturday, April 1, 2000 as SUPER CPR SATURDAY. (d) Proclamation commemorating the heroism and self - sacrifice of past and present recipients of the Medal of Valor, especially Scott O'Connor of the El Segundo Police Department, by proclaiming April 3-7,2000 as MEDAL OF VALOR WEEK, (e) Commendation to Catherine Klemmer, El Segundo High School Teacher and the Switzer Center's "Woman of the Year." ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shalt be a misdemeanor and punishable by a fine of$250 (f) Request by the El Segundo High School Track Team for City support and waiver of fees for an Inaugural One Mile Run fundraiser to be held on April 2, 2000 Recommendation — Approve support for new event and waiver of fees. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS — Request for the City Council to (A) adopt a resolution to withdraw from the South Bay Regional Public Communications Authority, and (B) appropriate funding not to exceed $350,000 from asset forfeiture funds for Motorola Corporation to design and build a turnkey radio system infrastucture Recommendation — 1) Adopt the Resolution to withdraw from the SBRPCA and direct Staff to draft and deliver a notice of withdrawal to the Executive Director of the Authority and to each of the other member agencies. 2) Approve the purchase of a Turnkey Wireless Voice Radio system. Report on the City's Residential Sound Insulation (RSII Program. Recommendation — Receive and file. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS — Events calendar for the City. Recommendation — Receive and file calendar. 9 n4 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 2508716- 2509054 on Register No I 1 in total amount of $1,197,939 89, and Wire Transfers in the amount of $1,055,705 35 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 02/25/00 to 03/10/00. City Council meeting minutes of March 8, 2000 Recommendation - Approval. 6 Consideration of retaining Public Sector Personnel Consultants for the purpose of completing a classification and compensation study for the City's Executive Management, Mid - Management and Confidential positions Recommendation — Retain Public Sector Personnel Consultants to complete Executive Management, Mid - Management and Confidential Classification and Compensation Study. Request for the City Council to approve the purchase to upgrade the existing security entry door system from Brassfield Communications Previously approved funding for the Facility Uperadeproiect will be used for this system upgrade. Recommendation — Approve the purchase to upgrade the existing security door system. Request for the City Council to approve the purchase to upgrade the existing video camera system from Metro Video Previously approved funding for the Communications Center protect will be used for the system upgrade Recommendation — Approve the purchase to upgrade the existing video camera security system. Amendment to Agreement for Professional Services between Prosum and the City of El Segundo to provide technical assistance for the City's computer and networking systems at a rate not to exceed $85 per hour retroactive to January 1, 2000 Recommendation — Approve amendment to Agreement for Professional Services between Prosum and the City of El Segundo. 10 Annual adoption of the City's Investment Policy Recommendation — Adopt City's Investment Policy as submitted. I 1 School District After School Grant Proposal Recommendation — Approve letter of support for School District grant application. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — 12 Proposed program to enhance City's efforts to recruit Lateral Entry Public Safety Dispatchers Fiscal Impact Program results in cost savings Recommendation — 1) Approve the Lateral Entry Program. 2) Adopt resolutions —a) Revising the City's Personnel Rules and Regulations and b) Establishing transfer incentives for Lateral Entry Dispatchers. 3) Approve the examination plans. 13 An Ordinance amending Section 2 08 020 of the El Segundo Municipal Code, relating to Regular meeting times Recommendation — 1) Discussion. 2) Read by Title only. 3) Introduce Ordinance and schedule the second reading for April 4, 2000. 14 An Ordinance amending Section 2 08 010 of the El Segundo Municipal Code, Fixing Compensation of Council Members Recommendation — 1) Discussion. 2) Read by Title only. 3) Introduce Ordinance and schedule the second reading for , 2000. 15 A Resolution increasing the amount of compensation to the City Clerk and Ctv Treasurer Recommendation — 1) Discussion. 2) Read by Title only. 3) By motion, adopt Resolution increasing the amount of compensation to the City Clerk and City Treasurer. Ce��til 71�flYtlifk �►I�3��1 H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - NONE Council Member Gaines - NONE iJ06 Council Member Wernick — 16 Consideration by Council to pay off the Golf Course bonds or determine the gppronnate time for payoff and adjustment of investments Recommendation — Discussion and possible action. Mayor Pro Tem Jacobs - NONE Mayor Gordon — NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $750 MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code See 54960, et seci ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows: Continuation of matters listed on the City Council Agenda for 5.00 p in, March 21, 2000 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE TIME NAME `� 032100ag 007 City of El Segundo INTER - DEPARTMENTAL CORRESPONDENCE March 7, 2000 To: Mary Strenn, City Manager From. Tim Gnmmond, Chief of Police Subject: Inaugural El Segundo Mile Run The El Segundo High School Track Team has submitted a proposal for the First Inaugural El Segundo Mile Run The purpose of this event is to help raise funds for the track teams sweats, training equipment and track meet expenses for the 2000 season The race would take place on Sunday, March 27, or Sunday, April 2, 2000, at 0800 hours The route has yet to be determined but would start at St Anthony's Catholic Church on Grand Avenue and finish in front of the High School on Main Street For this event, the El Segundo Unified School District will need to provide a $1,000,000 liability insurance coverage, 200 traffic cones, and depending on the course selected, 40 to 80 volunteers They would also have to notify each residence and business along the race route detailing the event and parking /roadway restrictions. If the event is held on Sunday, a different start for the race should be considered so as not to interfere with church activities or they need to get approval from St Anthony's Catholic Church to hold the start of the race at that location. This event would require the services of four (4) motor officers and three (3) cadets Motor officers will be compensated at time and one -half overtime rate The Street Department will not have any exceptional cost related to this event Sign posting and traffic delineator delivery will occur during the workweek and no crew will be required for the day of the event EVENT MANPOWER (3 hours) Police Street Department TG MT /sn Four motor officers Three cadets Attachment Inaugural El Segundo Mile Run Proposal $656.71 $111.93 $10000 Total. $868.64 r ,) Q Inaugural El Segundo Mile M Presented by The Parks & Recreation Dept and The E1 Segundo High Track Team W Rees. and Park & E. S. H. S. Track Team El Segundo, CA 90245 (310) 322 -3842 (R & P ) (310) 615 -2667 (E &H.S ) February 21, 2000 009 ICKGROUND Do M Segundo Nigh School track team In conjunction with the City of EI Rondo [ Bees & Parks) prapese to co- speaser the inangarel t one Me. The track 1820113 IN operate Needs of operating foods In order to supply the team with Sweats, V009 erlulpmeNt I track meet expeases for the 2000 season The team has anew @Week and brigbt future I needs the funds in order to reach COON goals. Track is a sUOa' base far eoodttim ft for iry other sport that Is ar ROIS to the students $1113 Segado Nigh. The Parks and Not. Dept nddes the community with the nocossary inMes to keep our city actin and ke@Mv. By Sloe HI "run" our cemmNnN wiN be Imbed as a whole to help support our "81118 roach itr goals In net oast track and Held Until an sports. We would Hke to balm this run take place March 271h, 2000 or the 2nd of April. Notmatly we win halm to Week off seine of the streets In ler to make this ONNt happen, but oN11 for a IlmHed amouNI of time on a SoNday morning. NUTIVE SUMMARY There are a few areas we need to address in order for this yect to take place There is the Police manpower fees We would ask that due to the ,olvement of the Recreation and Parks Department and the purpose of the event that the isideration of fees be waived for the needed manpower provided by the Police Department for s community event Begin the event at 8 o'clock a m., we would have all participating egones completed by 10 30 a in ,( various age categories will be staggered with the highlight ng the Premiere Mile Run) We would like to plot a course which starts at St Anthony's tholic Church on Grand Ave and would finish in front of the High School This course would fe minimal interference with Main St traffic Funds generated by the event would be shared the city and the El Segundo Track team Flyers and local advertising would help promote the event in the immediate and local areas to )nng in participants We will also have volunteers in order for this event to run smoothly They vill be the track team members, parents, students and community volunteers We will call upon he local and surrounding city businesses for the sponsors and prizes to be donated for the vmners in the various categories (different age categories) 1A D an added incentive our local cable station interviewer and national cover model/spokesperson rcela Washington will be involved to make sure the event is covered on television This year already seen the El Segundo girls soccer team be the first squad in 20 years to win the league .mpionship title. Fortunately for the high school no less than five of the girls are also mbers of the track team We would like to continue the winning attitude by being able to vide the track team with the necessary clothing and equipment to compete on a lugh level 's a new Millennium which brings a new beginning for the track team at El Segundo which :serves a new chance to make a difference in the youth and talent involved Shevhn, El Segundo Athletic Director Washington, El Segundo Track Coach ;111 EL SEGUNDO CITY COUNCIL MEETING DATE: March 21, 2000 Request for the City Council to (A) adopt a resolution to withdraw from the South Bay Regional Public Communications Authority, and (B) appropriate funding not to exceed $350,000 from asset forfeiture funds for Motorola Corporation to design and build a turnkey radio system infrastructure RECOMMENDED COUNCIL ACTION: 1 Adopt the resolution to withdraw from the SBRPCA and direct Staff to draft and deliver a notice of withdrawal to the Executive Director of the Authority and to each of the other member agencies 2 Approve the purchase of a Turnkey Wireless Voice Radio system On February 3, 1998, the City Council authorized Staff to design and operate a stand -alone Communications Center To date the facility has been designed and is currently under construction with an anticipated completion date in June 2000 The Council has approved the purchases for necessary radio console equipment from Motorola, a state of the art emergency E -911 telephone system from Pacific Bell, a fully integrated mobile data computer system from the West Covina Service Group, and all workstation consoles and office furniture Further, the City is in the process of recruiting, testing and hiring the Dispatch Supervisors and Communication Dispatchers The final phase in the transition from the South Bay Regional Public Communications Authority to our Communications Center is to formally withdraw from the SBRPCA Joint Powers Agreement According to the Bylaws, the City must notify the SBRPCA of its intent to withdraw ninety days prior to the end of the fiscal year Upon giving formal notification, the City will no longer be a member of the Joint Powers Agreement effective midnight, June 30, 2000 Arrangements have been made with Culver City to provide interim dispatch services for El Segundo from June 25, 2000 until the time El Segundo's Communications Center becomes operational On November 16, 1999, Council authorized Staff to purchase console equipment for a voice radio system from Motorola to be operational on the existing radio infrastructure maintained by the SBRPCA Although the City has made attempts to enter into a contract, failure to reach agreement terms with the SBRPCA on the use of the existing infrastructure has driven the City to seek alternative options Staff now seeks to amend the contract with Motorola to include a three -site, turnkey radio infrastructure DISCUSSION: Refer attached staff report ATTACHED SUPPORTING DOCUMENTS: 1. Staff report from Chief Gnmmond to City Manager Mary Strenn 2 Resolution to authorize the Citv's withdrawal from the SBRPCA one) Operating Budget:_ Capital Improv. Amount Requested: Not to exceed $350.000 Project/Account Budget: $ Project/Account Balance: Date: Account Number: 109 - 400 - 3105 -8378 1 [fm City of El Segundo Inter - Departmental Correspondence March 13, 2000 To: Mary Strenn, City Manager From: Tim Gnmmond, Chief of Police Subject: Withdrawal from the SBRPCA & Construction of Radio Infrastructure 19091.11 ;UX It is proposed that the City of El Segundo make notification to, and withdraw from the South Bay Regional Public Communications Authority, effective July 1, 2000. It is further proposed that the City amend the contract with the Motorola Corporation to include a three -site, turnkey voice radio infrastructure for a cost not to exceed $350,000 to be funded from asset forfeiture. The expense for the turnkey radio infrastructure system includes the purchase, installation and integration of all hardware and software, and all necessary facility upgrades to the identified three sites at the Pacific Corporate Towers, Chevron, and the Aerospace building This cost further includes radio equipment to be installed at the Culver City Police Department for the purpose of providing the City of EI Segundo radio communications for the interim period following our withdrawal from the SBRPCA. This equipment will remain at the Culver City Police Department as they have agreed to become the permanent back -up radio site and Public Safety Answering Point for the City. BACKGROUND: On February 3, 1998, the City Council approved the design, construction and operation of a Public Safety Communications Center. To date the facility has been architecturally designed and is currently under construction with an anticipated completion date in June 2000. The City has entered into contracts with Motorola, Pack Bell, and the West Covina Service Group (WCSG) to provide the necessary voice radio console equipment, a state of the art emergency E -911 telephone system, all console and office furniture, and a fully integrated mobile data computer system. Further, the City is in the process of recruiting, testing and hiring the Dispatch Supervisors and Communication Dispatchers. The City of Culver City has agreed to become the alternate Public Safety Answering Point (PSAP) and back -up radio dispatch site for El Segundo and an agreement between the cities has been signed. 13 Withdrawal from the SBRPCA & Construction of Radio Infrastructure March 13, 2000 Page 2 In November 1999, following the direction of the City Council, Staff offered dispatch services to the Cities of Hermosa Beach and Manhattan Beach and provided each City with a cost allocation assessment derived by DMG Maximus. El Segundo is now awaiting responses from both these neighboring Cities. ■ Intent To Withdraw The final phase in the transition from the South Bay Regional Public Communications Authority to our Communications Center is to formally withdraw from the SBRPCA Joint Powers Agreement According to the Bylaws, the City must adopt a resolution of its intent to withdraw. Further, the City must notify the SBRPCA of its intent to withdraw by March 30, 2000, ninety days prior to the end of the fiscal year Upon giving formal notification, the City will no longer be a member of the Joint Powers Agreement effective midnight, June 30, 2000 • Radio infrastructure At the November 16, 1999 Council meeting, Staff was authorized to enter into a contract with the Motorola Corporation to purchase and install radio console and subscriber equipment that would be integrated onto the existing infrastructure maintained by the South Bay Regional Public Communications Authority. Negotiations had been ongoing and it was the City's intent to contract with the SBRPCA for the use of the radio infrastructure. Following a combined Board of Directors and User Committee meeting held at the Hawthorne City Hall facility on December 15, 1999, El Segundo City Attorney Mark Hensley was requested to finalize an agreement between the SBRPCA and the City. Direction was given to outline agreement terms that included use of the radio infrastructure for an annual cost of $138,089 It was agreed that the contract would exist for a minimum of three years, with the ability to extend on a yearly basis Further, the agreement was to specify that although disputes and contentions exist regarding the frequencies, any and all issues involving the entitlement and /or ownership rights to the frequencies would not be addressed at this time. If at the end of the contract period there were remaining contentions, legal disputes would be addressed at that time. On January 18, 2000, during a final negotiation session, the SBRPCA added language that upon termination of the agreement, the City would be required to relinquish all rights to the frequencies licensed to El Segundo. Further, only upon acceptance of this added language would the Authority allow El Segundo to contract with and /or use the existing infrastructure owned and operated by the SBRPCA. Due to this added restriction, agreement terms with the SBRPCA have reached a stalemate. The City is now requesting to install and operate it's own three -site radio infrastructure that will provide wireless voice communication abilities for the City's police and fire departments ;] ti Withdrawal from the SBRPCA & Construction of Radio Infrastructure March 13, 2000 Page 3 As a result, Staff has directed Motorola to design a voice radio Infrastructure for the City of El Segundo Motorola has responded with a three -site design that includes a main transmitter site at the Pacific Corporate Towers building, and two receiver sites located at the Aerospace building and the Chevron Refinery In addition to the added radio equipment, each site will require facility modifications including but not limited to the inclusion of air conditioning units, battery back up and emergency generator power, isolated electrical grounding, and isolated conduits for radio antenna cabling Further, as a result to the agreement between the City of Culver City and El Segundo, Motorola's response incorporates necessary radio equipment to be located at the Culver City Police Department which will allow Culver City to provide emergency dispatch communications for the City of El Segundo. Culver City has agreed (1) to provide emergency dispatch services for El Segundo from June 25, 2000 until the time El Segundo's Communications Center becomes operational, and (2) to remain the alternative Public Safety Answering Point for the El Segundo Public Safety Communications Center. The additional cost for Motorola to implement this three -site, turnkey voice radio infrastructure and seamless transition with Culver City is not to exceed $350,000. RECOMMENDATIONS: It is recommended that the City Council adopt the resolution to withdraw from the South Bay Regional Public Communications Authority and direct Staff to deliver a formal notice of intent. It is further recommended that Council authorize the amendment to Motorola's contract to include the purchase and installation of the specific components to construct a three -site, turnkey radio infrastructure for an additional cost not to exceed $350,000 from asset forfeiture funds 15 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING THE CITY'S WITHDRAWAL FROM THE SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY JOINT POWERS AGREEMENT THE EL SEGUNDO CITY COUNCIL DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS: WHEREAS, the South Bay Regional Public Communications Authority ( "SBRPCA ") is a lomt powers agency formed by seven local area cities to provide a consolidated, regional dispatch operation, and, WHEREAS, on November 4,1975, the Mayor for the city of El Segundo executed the Joint Powers Agreement of the SBRPCA; and, WHEREAS, Section 5 of the Joint Powers Agreement provides the withdrawal of any member city from the SBRPCA upon the adoption of a resolution by its legislative body of intention to withdraw, and written notice thereof to the Executive Director of the Authority and to each of the other public agencies signatory to the Agreement, and, WHEREAS, the City Council finds that it is no longer in the best interest of the City of El Segundo to continue as a member of the SBRPCA; and, WHEREAS, this Resolution's intent and purpose is to accomplish the City's withdrawal from the SBRPCA. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1: That the City of El Segundo hereby withdraws from membership in the South Bay Regional Public Communications Authority Joint Powers Agreement, effective at midnight on the last day of the SBRPCA's current fiscal year (June 30, 2000). SECTION 2 That the City Clerk shall certify to passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED AND ADOPTED THIS 21st DAY OF March, 2000. Mike Gordon, Mayor of the City of El Segundo, California 0 16 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO. was duly passed an adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 21" day of March, 2000, and the same was so passed and adopted by the following vote* AYES NOES- ABSENT ABSTENTION. NOT PARTICIPATING WITNESS MY HAND THE OFFICAL SEAL OF SAID CITY this 21st day of March, 2000 Cindy Mortesen, City Clerk City of El Segundo, California, (seal) APPROVED AS TO FORM: EL SEGUNDO CITY COUNCIL MEETING DATE: March 21, 2000 AGENDA ITEM STATEMENT AGENDA HEADING- Unfinished Business AGENDA DESCRIPTION: Report on the City's Residential Sound Insulation (RSI) Program RECOMMENDED COUNCIL ACTION: Receive and File INTRODUCTION AND BACKGROUND: Pursuant to the City Council's direction the attached Reports are provided DISCUSSION: None ATTACHED SUPPORTING DOCUMENTS. 1 El Segundo's Residential Sound Insulation Program Overview 2 Residential Sound Insulation Program Qualifications and Costs 3 Status Report and Protected Plan for Phases 6 & 7 FISCAL IMPACT: (Check one) Operating Budget: NA Capital Improv. Budget: NA Amount Requested: None Project/Account Budget: $608.200 Pro /ecUAccount Balance: $550.000 Date: March 15, 2000 Account Number: Fund 116 Project Phase: Phase 6 & 7 Appropriation Required - To be requested upon receipt of engineering estimates ORIGINATED: Date: March 15, 2000 Harvey Holden, Special Projects Administrator REVIEWED BY: Date: March 15, 2000 am H n n jr f un c n m c vel n j s RF IEWED BY: Date: 00 AaS Vn . CiN Manager ACTION TAKEN: 2 C \rsi \Phase7\Council- Act \Program5tatus005 3 -2000 doc r EL SEGUNDO'S RESIDENTIAL SOUND INSULATION PROGRAM El Segundo's Residential Sound Insulation (RSI) Program is expanding The purpose of the City's RSI program is to sound - insulate those homes which are most severely impacted by noise from Los Angeles International Airport (LAX) Over 100 homes have been insulted to date Phase 5, which was completed at the end of 1998, resulted in the insulation of 71 homes Phases 6 and 7 are currently underway work and will insulate approximately 50 more homes by late November The City is actively pursuing acquisition of a grant for Phase 8 from the Federal Aviation Administration (FAA) this year The RSI program is primarily paid for by the FAA which provides 80% of the program funds The remaining 20% is paid from other sources, including the homeowner No money is received from Los Angeles World Airports (LAWA) LAWA requires the forfeiture of property rights (airspace use) and legal rights (the right to sue for damages due to airport operations) Participants in El Segundo's RSi program lose no property or legal rights Each new FAA grant received by the City generates a mass mailing to all residents in the noise impact area The City's water bill address list is used to reach each household The letter sent describes the program, solicits applicants, and gives a deadline for submission of applications. On a LAX noise contour map, City staff plots each parcel of each applicant. The City's cnterial for participant selection for the program is "most -to- least- impacted " If the FAA grant is considered sufficient to insulate 40 -50 homes, the homes of the 50 most impacted volunteers, as depicted on the noise contour map, will be selected for participation Those 50 volunteers are contacted and a meeting is held to provide additional, specific program information and an opportunity to ask questions The City's RSI program is budget driven The number of participants ultimately included in a given phase is not determined until the general contractor's contract is awarded For instance, 50 participants may go through to the contractor bid portion of the program The bid cost for construction may indicate that the budget will allow only 45 homes to be RSI treated At that point, only the most heavily impacted 45 of the 50 participants will have their homes insulated The remaining Swill have priority positions in the next phase A Satisfaction Questionnaire completed by participants in the most recent RSI program, Phase 5, provided the following results: 100% of participants would recommend the program to their neighbors 91 % of participants found the quality of appearance of their home improvements good to excellent 91% of participants believe the market value of their property has escalated 95% of participants found their quality of life improved. 39% of participants had considered moving because of aircraft noise prior to receiving RSI c \rsdphase7\councd- act\AAAprogrr= oversew doc Attachment (1) 019 RESIDENTIAL SOUND INSULATION PROGRAM QUALIFICATIONS AND COSTS What is the Program Eligibility Criteria? Own residential property, That property lies within the LAX 65 dB CNEL contour established in 1982 How is a Participant Selected? After funding is acquired, City -wide solicitation for volunteers is made Most -to -least impacted priontization Impact determined solely by location of property on LAX noise contour map 50% single family and 50% multi- family homes participate 10% CDBG participation Detailed Program Presentation is made to short list of program candidates Initial participants list created All non- selectees are eligible to apply during the next solicitation for volunteers No volunteer list is maintained year -to -year How is the Program Funded? 80% = FAA grant funds 20% = Participant, CDBG, City, and/or other What is the Cost to Sound Insulate a Home? Average total cost per SFD is about $34,500, 800/o of which is construction cost Average total cost per MFD is about $22,000, 80% of which is construction cost The most paid for providing RSI treatment to a home in El Segundo was $56,626 The least paid for providing RSI treatment to a home in El Segundo was $17,095 What is the Cost to the Homeowner? No easement No loss of property rights The average amount of the 20% share not funded by the FAA is about $7,000 for a single family dwelling, $4,400 for a multi - family dwelling Payments are made in three increments What is the Normal Scope of Work for a Highly Impacted Home in the RSI Program? New acoustic windows and doors installed New ventilation system installed (assuming none already exists) Interior walls thickened, or secondary interior walls added Secondary roof added Vents in attic and crawl spaces replaced with baffled vents Acoustic storm doors added Chimney damper and fireplace doors installed Roof vents acoustically capped Bathroom vents installed C 1rsAPha ACouncd- ActIAAAQuais & Costs 3 -2000 doc Attachment (2) 020 STATUS REPORT AND PROJECTED PLAN FOR PHASES 6 & 7 OF THE RESIDENTIAL SOUND INSULATION PROGRAM Purpose The purpose of this report on Phases 6 &7 is to provide information to those property owners who have been selected as candidates for participation in the phase Program Schedule (Activities requiring program participant action are noted in bold City, contractor and consultant activities are in regular font ) 2000 January General meeting of program candidates is held. Initial program payment is made. Homeowners submit payment of $500 to pay for development of an RSI Plan. Multi- family dwelling owners pay $400 per unit for development of an RSI Plan. February Pre - construction architectural and acoustic site survey. Homeowner must provide access and have someone at home during the site survey. Consultant develops plans, specifications, and details At -home presentations of plans. Collection of second payment. Homeowners who want to continue with the program make second payment of $500 to participate in the bid process, ($400 per unit for multi- family dwelling owners). March City completes proposed supply and general contractor contracts Consultant completes engineering estimates for construction costs April Program Manager submits budget for Phase 7 to City Council based on engineering estimates for project. City solicits supplier and general contractor bids for the Phase Homeowners must provide access, by appointment, for site visits for contractors and suppliers. May City conducts bid openings City venfies qualifications of lowest supply and general contract bidders. Program Manager submits contract award recommendations to City Council. Program Manager submits contract award recommendations to FAA for approval June City completes final cost estimation for each participating dwelling Determination made regarding which program participants will continue with Phase 7. Those homeowners notified of selection, who decide to complete the program, must pay the balance of their 20% cost, as identified by the City. Homeowners must provide access to general contractor and suppliers, by appointment, for site final measurements. Consultant conducts acoustic installation training for general contractor General contractor orders materials July Suppliers fabricate and ship materials August Construction commences. Homeowners must provide two weeks of access as scheduled for construction. Final inspections will be arranged by appointment. 021 C \ rsi \Pha,e7\Councd•act\AAAPhase6&7 Schedule 3.2000 doc Attachment (3) September Construction October Construction November Complete construction December City assesses change orders, resolve payment Issues, and makes final supply and contractor payments 2001 January City assesses change orders, resolve payment issues, and makes final supply and contractor payments Post - construction noise measurements are completed by appointment. February Program Manager submits Final Phase Report to the FAA Program Manager submits Final Phase Report to the City Council Participants complete satisfaction survey. Participants reimbursed all or part of $3000 City grant. C \ rsdPhase7\Counc0- actWAAPhasc6Bc7 Schedule 34000 doc Attachment (3) 022 3 Events calendar for the City Recommendation — Receive and file calendar. Items for inclusion with this report will be provided separately prior to the Council meeting n23 a w m m m it lk m Q. WI OI N Q O Z m SLL g 2 0 � s.vR E Z z rJ a O W a ti L LW H Z F< qq ig 3 Oml (m 1D h lr0 � � N m m - te a 1 W w w 2 V 6 F O } �W �pOruu rc a i 5 0 :g ips -g,r wO=r y3 < uw Uz m p LL 6 F J Z^ 2 W W 6 LL LL C i¢¢ 9 `c o 7 4 m aW2 i U¢ 6CC�' w rn u�i X�X W 7 m y_$ N N_ V LL 83 LL F J~ W LL F C 2 yf W Z G i h= 2 W w w y 2CCU a3 C V� W (f S < Y w o< V W F 7 m W Z w �I u w r 8gB &��?��= �R$�RS�SSSSSB i Oy a� NU W 0 U m �q C am V gv m �2 p LL r w J 6 OQ_ w YO J Z O O } r 4� 4 X24 m O Z g � s.vR E Z z rJ a O LW S m ig W 4 F a 4' � II w Q LL m W II C x 5 H Q p 4 X24 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 2/25/2000 THROUGH 3/10/2000 Date Payee Amount Description 3/1/00 Health Comp 28474 Weekly eligible claims 2/25 3/2/00 U S Bank 20,375 00 District 73 Bond Payment 312100 Employment Development 33,747 43 State Taxes PR18 3/2/00 IRS 174,043 99 Federal Taxes PR18 3/3/00 Wells Fargo 50,000 00 Workers Comp 316100 Pitney Bowes 10,000 00 Postage 3/8/00 Health Comp 65459 Weekly eligible claims 3/3 3/8/00 Wells Fargo 30,000 00 Golf Course Payroll Transfer 3110100 West Basin 736,599 60 H2O Payment 1,055,705 35 DATE OF RATIFICATION: 3/21/00 TOTAL PAYMENTS BY WIRE: 1,055,705.35 Certified as to the accuracy of the wire transfers by Deputy Treasurer 3 14 (oa Date Finance Director 141 / 3 A Date City Manager Dat Information on actual expenditures is available in the City Treasurers Office of the City of El Segundo 025 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, MARCH 8, 2000 - 7:00 P.M. CALL TO ORDER - Mayor Gordon at 7.00 P M INVOCATION — Clerk Mortesen PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS (a) Council Member Wermck, presented a commendation to Carolyn Hairston of the El Segundo/Hawthorne Chapter of the American Diabetes Association on the presentation of AMERICAN DIABETES ALERT, and other events and educational programs that help to fulfill the American Diabetes Association's mission to prevent and cure diabetes and to improve the lives of all people affected by diabetes. (b) Council Member McDowell, presented a commendation to the El Segundo High School U. S Academic Decathlon (USAD) Team and Coaches for their spirit of dedication and enthusiasm in accepting the USAD challenge, and for the outstanding efforts that resulted in a successful season. (c) Council Member Games, presented a commendation to Karen Ackland for her invaluable contribution to the economic well -being of our Community as a Member of the El Segundo Economic Development Advisory Council (d) Presentation to the City Council of Mattel police cars — Officer Carlos Mendoza representing El Segundo Police Department ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wemick - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees spealang on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 Peggy Tyrell, resident, spoke regarding airport matters. She asked if Council was still pursuing other cities support for a regional airport plan, and requested the balance left in the account from the LAX law suit MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH 8, 2000 PAGE NO I n 2 R Chuck Dedeurwaerder, resident, spoke regarding senior citizens' oppositions to the location of the skateboard park He further requested Council to agendrze discussion on this matter Ryan Mozena, Tree Musketeers, spoke regarding the Arbor Day celebration this Sunday, and treeplantrng at 1 00 on Memory Row Tara Church, Tree Musketeers, spoke regarding the possible loss of the stone pine at Richmond Street School Kindergarten playground She urged Council to try and stop the removal of the tree during remodeling Carla Perez, Tree Musketeers, spoke regarding the stone pine at Richmond Street School. Liz Garnholz, resident, spoke regarding the articles in the paper about Airport issues She further spoke on a new South Bay Task Force on Airport issues She asked if El Segundo would be Joining Ryan Mozena, Katie Gibson, Megan Mozena, Josh Johnson, Tara Nazanan, Carla Peredes, Angelica Roque, Tree Muskateers, spoke on the planting of trees on Grand Ave. and expressed thanks to Mayor Gordon, Hacienda Hotel, Joe Harding, Northrup Grumman, Senior Citizens Club, West Coast Arbonsts, Mattel, Elyse Rothestem, El Segundo Fire Fighters Association, Ruth Galanter, Chevron, Council Members, City Staff, and the City Manager Mayor Gordon presented a commendation to Ruth Galanter for her participation on behalf of the City of Los Angeles in making the vision "Best Day 2000" a reality. He also thanked all those who participated in the event Frank Wong, resident, spoke regarding his request for information on the airport expansion momes being spent He stated that he has not received adequate information. Council Member Gaines responded on the South Bay Task Force, its formation and goals. He stated it has been taken to Washington D.0 for resolution. Council Member McDowell, reported on campaigning for support from other cities for the Airport Coalition He stated that we have 100 cities and are still recruiting more. Council Member Wermck spoke regarding saving the stone pine tree at the Richmond Street School. Mayor Gordon requested City Manager Mary Strenn respond to the amount left in the budget for the airport lawsuit. She stated for this fiscal year that there was approximately $300,000. Mayor Gordon responded on the status of the lawsuit A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED by Council Member Wermck, SECONDED by Council Member McDowell, to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH S, 2000 PAGE NO 2 97 L B. SPECIAL ORDERS OF BUSINESS -NONE C. UNFINISHED BUSINESS Proposal by Robert Bem, William Frost & Associates (RBF) to provide engineering and project management services for a Groundwater Development Program at a not -to- exceed fee of $426,900 funded from the Water Fund. City Manager, Mary Strenn gave a brief staff report MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Wermck to approve Contract No 2761 with Robert Bem, William Frost & Associates (RBF) to provide engineering and project management services for a Groundwater Development Program at a not -to- exceed fee of $426,900 funded from the Water Fund MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Approve Warrant Numbers 2508354- 2508715 on Register No. 10 in total amount of $842,733.93, and Wire Transfers in the amount of $1,246,106.05. Approved Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks, checks released early due to contracts or agreements; emergency disbursements and/or adjustments, and wire transfers from 02/05/00 to 02/25/00. Approve City Council meeting minutes of February 15, 2000 Establishment of a Professional Service Contract No. 2762 with Robert Bein, William Frost & Associates (RBF) to prepare a Mitigated Negative Declaration of Environmental Impacts for a proposed mixed -use and multimedia project on the 46 -acre former Rockwell International property bounded by Manposa Avenue, Nash Street, Atwood Way, and Douglas Street. The amount to be paid to the Consultant under this agreement is $60,300 00. The full amount of the contract will be paid by the applicant of the project. (Mayor Gordon and Council Member Wermck Not - Participating on this item due to a possible conflict of interest) PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK. 6 Adopt Resolution No 4153 to release Office of Criminal Justice Planning/Juvenile Accountability Incentive Block Grant (JAIBG) funds of $10,151 to the Los Angeles County District Attorney's Office. MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH 8. 2000 PAGE NO 3 n28 7 Adopt Resolution No 4154 for the destruction of Identified records in accordance with the provisions of Section 34090 of the Government Code of the State of California The City Attorney has approved the plan of records destruction Disqualify El Segundo Janitorial Services' RFP for being non - responsive Award Janitorial Services Contract No 2763 to Coastal Cleaning Authorize staff to execute a one -year period with an option for three additional one -year extensions for a maximum total contract length of four years for both the Library and Recreation & Parks Department facilities Fiscal Impact Library- $21,550, Recreation & Parks- $43,950 Total. $65,500. 9 Approve Second Amendment to existing Contract No. 2640 extending the professional services contract with Cassidy & Associates for a period of seven (7) months at a cost of $15,000 per month from FY 1999 -2000 budget account 001 - 400 - 2901 -6407 Approve extension and authorize Mayor to execute amendment following review by City Attorney as to form and content 10 Award of Contract No 2764 to landscape architect Lawrence R Moss & Associates for the design of streetscaping and landscaping for Sepulveda Boulevard from Rosecrans Avenue to Imperial Highway — Project No PW 00-4 (contract amount = $36,000 00) Authorize the Mayor to execute the standard professional service agreement on behalf of the City 11 Adopt plans and specifications for the rehabilitation of Sanitary Sewer Pump Station No 13. Project No. PW 00 -1 (estimated cost = $345,000 00) Authorize staff to advertise the project for receipt of construction bids. 12 Adopt plans and specifications for the replacement of volleyball courts and paddle tennis court surfaces — Project No. PW 00 -5 (estimated cost = $40,000 00) Authorize staff to advertise the project for receipt of construction bids. 13 Recommendation to purchase two Police motorcycles at a cost of $17,220 in funds approved and available in the Equipment Replacement Fund Authonze staff to replace two Police Department motorcycles and sent to auction the older units. 14 PULLED FOM AGENDA 15 Adopt Resolution No 4155 of the City Council authorizing the submittal of an application to the California Integrated Waste Management Board for grants authorized under the California Integrated Waste Management Act for a period of three years. (No net fiscal impact ) MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve consent agenda item numbers 2, 3, 4, 6, 7, 8, 9, 10, 11, 12, 13, and 15 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Mayor Gordon, and Council Member Wernick not participating on item number 4. MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH 8, 2000 PAGE NO 4 0 ?_9 CALL ITEMS FROM CONSENT AGENDA Authorize staff to accept a $1,000 donation from Chevron for the Sixth Annual Super CPR Saturday and Earthquake Preparedness Fair, and deposit the check into the Fire Department's CPR Revenue Account (001- 300 - 0000 -3850) No fiscal impact. MOVED by Council Member Wermck, SECONDED by Council Member McDowell to authorize staff to accept a 51,000 donation from Chevron for the Sixth Annual Super CPR Saturday and Earthquake Preparedness Fair, and deposit the check into the Fire Department's CPR Revenue Account (001 -300- 0000 -3850) No fiscal impact MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 16. Request to approve a new downtown event entitled The El Segundo Food and Music Festival scheduled on June 10, 2000 The one -day event will require the allocation of $10,000 from the downtown marketing materials account ($6,000 for Main Street America's management fee and $4,000 to provide the necessary security, traffic control, restroom facilities and marketing materials). Mayor ProTem Jacobs not participating due to a possible conflict of interest MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve a new downtown event entitled The El Segundo Food and Music Festival scheduled on June 10, 2000 The one -day event will require the allocation of $10,000 from the downtown marketing materials account ($6,000 for Main Street America's management fee and $4,000 to provide the necessary security, traffic control, restroom facilities and marketing materials) MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, COUNCIL MEMBERS, GAINES, MCDOWELL, AND WERNICK; NOES: NONE; NOT - PARTICIPATING: MAYOR PRO TEM JACOBS. 4/0/1 G. REPORTS - CITY MANAGER Announced the appointment of Andres Santamana, to the position of Public Works Director. H. REPORTS - CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell Spoke regarding airport issues and the coalition Stated the City of Bell has adopted a Resolution supporting the coalition MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH 8, 2000 PAGE NO 5 Cl i Council Member Gaines Spoke regarding the regional air space study and the Douglas Street Underpass. Council Member Wernick Spoke regarding the Fire Department response on the recent warehouse fire, and the paint spill She also spoke regarding the CERT training Mayor Pro Tem Jacobs Reported on the successful trip to Guyamas Mayor Gordon Reported on his and Council Member Games trip to Washington D.0 , the air space study, and the extension of Douglas Street He also spoke on the Guyamas trip the opening of Sports South West, and announced El Segundo Night at the Staple Center, for a Kmgs Hockey game PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals, who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $150 Liz Garnholz, resident, spoke regarding the air space study She spoke regarding the budgeted monies for the airport fund Sandra Mason, resident, spoke regarding the warehouse fire, and the helicopters that were circling the area She also spoke regarding the buses on Eucalyptus and the light in the public parking lot on Holly and Standard Mary Strenn stated that the airport fund balance is closer to $180,000. She also stated that the light in the parking lot was requested from several citizens, and if the light does affect residents, Edison will address this Mayor Gordon asked if the light could be put on a timer Ms. Strenn stated she would investigate the possiblility Mayor Gordon announced that Mike Wyant, a member of our City committees and a volunteer for several organizations, is in the hospital with by -pass surgery. MEMORIALS - the Mother of Brian Simon of the El Segundo Herald CLOSED SESSION None MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH 6, 2000 PAGE NO 6 c, 31 ADJOURNMENT at 8 55 P M to March 21, 2000 at 5 00 P M. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH 8, 2000 PAGE NO 7 MINUTES OF MINUTES ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, MARCH 8, 2000 - 5:00 P.M. CALL TO ORDER — Mayor ProTem Jacobs at 5:00 P.M PLEDGE OF ALLEGIANCE — Council Member John Gaines ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Wemick Council Member Gaines Council Member McDowell - Present - arrived at 5 05 P M - Present - Present - Present - arrived at 5 05 P M - Present PUBLIC COMMUNICATIONS - (Related to Cijy Business Only 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalfof another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a ftne of $150 SPECIAL ORDERS OF BUSINESS — Appoint Richard W Kopenhefer, Esq. as negotiator for the City Employees' Association, Supervisory & Professional Employees' Association, El Segundo Firefighters' Association, and El Segundo Police Officers' Association, and Mary Strenn, City Manager, as negotiator for all unrepresented employees. Council gave general direction to appoint Richard W Kopenhefer, Esq. as negotiator for the City Employees' Association, Supervisory & Professional Employees' Association, El Segundo Firefighters' Association, and El Segundo Police Officers' Association, and Mary Strenn, City Manager, as negotiator for all unrepresented employees CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, gi M.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) I City of El Segundo v Bd. of Airport Commissioners, et al., LASC Case No. BC 220609 2 Roscitto v. El Segundo, LASC Case No YC 034524 3 Ralston v. El Segundo, LASC Case No. YC036223 4 Stier v El Segundo, LASC Case No YC034617 MINUTES OF THE REGULAR ADJOURNED MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH 8, 2000 PAGE NO I Hill v El Segundo, USDC No CV 98- 1463- LGB(SHX) Fnzelle v. El Segundo, WCAB No MON0248404 Hadcock v El Segundo, LASC Case No YC034979 Williams v Evanski, et al, LAMC Case No. 99CO2571 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -I- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) —None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) — Discussions with Richard W Kopenhefer, Esq as negotiator for the City Employees' Association, Supervisory & Professional Employees' Association, El Segundo Firefighters' Association, and El Segundo Police Officers' Association, and Mary Strenn, City Manager, as negotiator for all unrepresented employees WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — None ADJOURNMENT at 6.55 P M Cindy Mortesen, City Clerk MINUTES OF THE REGULAR ADJOURNED MEETING OF THE EL SEGUNDO CITY COUNCIL MARCH 8, 2000 PAGE NO 2 ,'J4 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA MEETING DATE: March 21, 2000 AGENDA HEADING: Consent Agi Consideration of retaining Public Sector Personnel Consultants for the purpose of completing a classification and compensation study for the City's Executive Management, Mid- Management and Confidential positions. RECOMMENDED COUNCIL ACTION: Retain Public Sector Personnel Consultants to complete Executive Management, Mid- Management and Confidential Classification and Compensation Study INTRODUCTION AND BACKGROUND: On September 21, 1999, the City Council determined that, effective July 2, 2000, compensation for Executive Management, Mid - Management and Confidential will be determined by a Classification and Compensation Study conducted by a recognized third -party consultant. DISCUSSION (Please see attached page marked "Discussion ") ATTACHED SUPPORTING DOCUMENTS: 1) Letter from Public Sector Personnel Consultants detailing scope of work and proposed costs of conducting a classification and compensation study for Executive Management, Mid- Management and Confidential employees 2) Professional Services Agreement FISCAL IMPACT: (Check one) Operating Budget:_ Capital Improv. Budget: Amount Requested: 520.000 Project/Account Budget: Project/Account Balance: Date: Account Number: 001- 400- 2901 -6244 Project Phase: Appropriation Required - Yes_ Nom ORIGINATED: Date: March 10, 2000 r Jeff Stewart. Assistant Citv Manaaer 4'1 Agenda 313 ;{, 6 LUMVITTIV-111 On July 6, 1999, the City Council awarded a contract to Public Sector Personnel Consultants to complete a Classification and Compensation Study for 119 employees represented by the City Employees' Association and the Supervisory and Professional Employees' Association. The City undertook an RFP process for the work and Public Sector Personnel Consultants was selected after an extensive evaluation and interview process, which included members of the two associations. The work was completed in December 1999, and the City Council implemented the results of the Study in January 2000 During the course of the Study, Ms. Sylvia Zelnys, the individual responsible for completing the work for Public Sector Personnel Consultants, met consistently with members of the management staff and the two affected bargaining units. The end result was a competent and equitable Study that met the unique needs of the City of El Segundo Management staff is confident that the Study met the desired goal ensuring that the employee classifications included in the Study are well - positioned at the midpoint of South Bay cities and the two employee associations were able to work effectively with Ms Zelnys Because of the excellent work product produced by Ms. Zelnys and a desire among management staff to keep the forthcoming classification and compensation study consistent with the study just completed, staff recommends that the City Council authorize Public Sector Personnel Consultants to complete the necessary work. The firm is familiar with the City and its officials, and would be able to build upon the work it has already completed In addition, because the firm was selected originally last Summer during an RFP process that included four other proposals, staff is confident that the amount quoted to complete the work for the forthcoming study is very competitive Scone of Work Should the City Council award the contract to complete the Study to Public Sector Personnel Consultants, Ms Zelnys would utilize the same methodology used to complete the previous Class /Comp Study However, staff is proposing one change Instead of focusing on salary only, it is recommended that the consultant undertake a "total compensation" study Again, the goal will be to place management employees at the midpoint of the surveyed cities. However, because management compensation is often structured in ways that may not emphasize raw salary numbers, staff believes it is important to consider a total compensation value when determining management pay. 01 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this _ day of 2000, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and the PUBLIC SECTOR PERSONNEL CONSULTANTS hereinafter referred to as "Consultant" In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows• 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a valid Ell Segundo Business License. Consultants shall begin its services under this Agreement on 2000. Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction. If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service. Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein. -1- n� 2 STATUS OF CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3 CONSULTANTS KNOWLEDGE OF APPLICABLE LAWS Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. -2- 038 4 PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance 5 COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibit "A" hereto and made a part hereof Payments shall be made within thirty (30) days after receipt of each invoice as to all non - disputed fees If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or fisted in Exhibit "A ", unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. -3- Ci 4 Q 7 ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager 8. FACILITIES AND RECORDS City agrees to provide- suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. -4- 040 9 TERMINATION OF AGREEMENT This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination. 10 COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Seances, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files -5- 041 12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et se Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other ilV 1142 discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response (b) Consultant covenants that neither they nor any officer or principal of their firm has any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager 13. DEFAULT. In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. -7- 043 14 INDEMNIFICATION (a) CONSULTANT REPRESENTS IT IS SKILLED IN THE PROFESSIONAL CALLING NECESSARY TO PERFORM THE SERVICES AND DUTIES AGREED TO HEREUNDER BY CONSULTANT, AND CITY RELIES UPON THE SKILLS AND KNOWLEDGE OF CONSULTANT. CONSULTANT SHALL PERFORM SUCH SERVICES AND DUTIES CONSISTENT WITH THE STANDARDS GENERALLY RECOGNIZED AS BEING EMPLOYED BY PROFESSIONALS PERFORMING SIMILAR SERVICE IN THE STATE OF CALIFORNIA. (b) CONSULTANT IS AN INDEPENDENT CONTRACTOR AND SHALL HAVE NO AUTHORITY TO BIND CITY NOR TO CREATE OR INCUR ANY OBLIGATION ON BEHALF OF OR LIABILITY AGAINST CITY, WHETHER BY CONTRACT OR OTHERWISE, UNLESS SUCH AUTHORITY IS EXPRESSLY CONFERRED UNDER THIS AGREEMENT OR IS OTHERWISE EXPRESSLY CONFERRED IN WRITING BY CITY. CITY, ITS ELECTED AND APPOINTED OFFICIALS, OFFICERS, AGENTS, EMPLOYEES AND VOLUNTEERS (INDIVIDUALLY AND COLLECTIVELY, "INDEMNITEES ") SHALL HAVE NO LIABILITY TO CONSULTANT OR TO ANY OTHER PERSON FOR, AND CONSULTANT SHALL INDEMNIFY, DEFEND, PROTECT AND HOLD HARMLESS THE INDEMNITEES FROM AND AGAINST, ANY AND ALL LIABILITIES, CLAIMS, ACTIONS, CAUSES OF ACTION, PROCEEDINGS, SUITS, DAMAGES, JUDGMENTS, LIENS, LEVIES, COSTS AND EXPENSES OF WHATEVER NATURE, INCLUDING REASONABLE ATTORNEYS' FEES AND DISBURSEMENTS -s- U44 (COLLECTIVELY "CLAIMS "), WHICH THE INDEMNITEES MAY SUFFER OR INCUR OR TO WHICH THE INDEMNITEES MAY BECOME SUBJECT BY REASON OF OR ARISING OUT OF ANY INJURY TO OR DEATH OF ANY PERSON(S), DAMAGE TO PROPERTY, LOSS OF USE OF PROPERTY, ECONOMIC LOSS OR OTHERWISE OCCURRING AS A RESULT OF OR ALLEGEDLY CAUSED BY THE PERFORMANCE OR FAILURE TO PERFORM BY CONSULTANT OF CONSULTANT'S SERVICES UNDER THIS AGREEMENT OR THE NEGLIGENT OR WILLFUL ACTS OR OMISSIONS OF CONSULTANT, ITS AGENTS, OFFICERS, DIRECTORS OR EMPLOYEES, IN PERFORMING ANY OF THE SERVICES UNDER THIS AGREEMENT. IF ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE INDEMNITEES BY REASON OF ANY OF THE MATTERS AGAINST WHICH CONSULTANT HAS AGREED TO INDEMNIFY THE INDEMNITEES AS ABOVE PROVIDED, CONSULTANT, UPON NOTICE FROM THE CITY, SHALL DEFEND THE INDEMNITEES AT CONSULTANT'S EXPENSE BY COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITEES NEED NOT HAVE FIRST PAID ANY OF THE MATTERS AS TO WHICH THE INDEMNITEES ARE ENTITLED TO INDEMNITY IN ORDER TO BE SO INDEMNIFIED. THE INSURANCE REQUIRED TO BE MAINTAINED BY CONSULTANT UNDER PARAGRAPH 15 SHALL ENSURE CONSULTANT'S OBLIGATIONS UNDER THIS PARAGRAPH 14(B), BUT THE LIMITS OF SUCH INSURANCE SHALL NOT LIMIT THE LIABILITY OF CONSULTANT HEREUNDER. THE PROVISIONS OF THIS PARAGRAPH 14(B) SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. ME "45 THE CONSULTANT'S INDEMNIFICATION DOES NOT EXTEND TO CLAIMS OCCURRING AS A RESULT OF THE CITY'S NEGLIGENT OR WILLFUL ACTS OR OMISSIONS. CONSULTANT HAS READ THIS SECTION 14 IN ITS ENTIRETY AND KNOWLINGLY AND WILLINGLY ACCEPTS THE OBLIGATIONS CONTAINED HEREIN. 15 INSURANCE. A Insurance Reawrements Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may anse from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance. broad as- (1) Minimum Scope of Insurance. Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the wntten approval of the City. -10- 0' 46 (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employers Liability insurance and covering all persons providing services on behalf of the Consultant and all nsks to such persons under this Agreement. (Not needed if Self - employed with no employees ) (d) Errors and omissions liability insurance appropriate to the Consultant's profession. (2) Minimum Limits of Insurance Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. occurrence. (d) Errors and Omissions Liability: $1,000,000 per -ii- C -47 B Other Provisions Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City (2) General Liability and Automobile Liability Coverages. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. SIM u 4 S (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers (3) Workers' Compensation and Eml2lover's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C Other Reauirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. -13- G 4 9 (2) Any deductibles or self - insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its officers, officials, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultants liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court. -14- 050 18. ASSIGNMENT OR SUBSTITUTION City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. 19. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he /she/they has/have the authority to bind Consultant to the performance of its obligations hereunder. -is- 51 21 NOTICES Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows Cltv City Clerk's Department City of El Segundo 350 Main Street El Segundo, California 90245 Telephone (310) 322 -4670, extension 208 Facsimile (310) 322 -4167 Consultant. Attention: Henn Van Adelsberg, President Public Sector Personnel Consultants 4330 N. Civic Center Plaza, Suite 202 Scottsale, AZ 85251 -3530 (480) 947 -6164 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 20. SEVERABILiTY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. M[-21 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. M Title CITY OF EL SEGUNDO 0 Title ATTEST- Cindy Mortesen City Clerk 1211FIC APP VED AS TO FORM: 7 i ark D. H ey City Attorney 53 February 24, 2000 PUBLIC SECTOR PERSONNEL CONSULTANTS Mr Jeff Stewart Assistant City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mr Stewart EXHIBIT °A^ 4330 N Civic Center Plaza, Suite 202 Scottsdale, AZ 85251 -3530 In Arizona (480) 9476164 NaaonNade 1 -(888) 522 -PSPC FAX (480) 970.6019 info @oompensadonconsulting com Pursuant to your request, we have prepared the following work plan and cost estimate to update the salary plan and job descriptions, and review the benefit plans, for the approximately 37 management positions - Project planning meeting with the City Manager and Assistant City Manager - Project briefing and PDQ distribution /explanation meeting with the incumbents - Review of completed PDCls for occupational familiarization - Job information interview with each management position incumbent (37) - ADA /EEO - compliant job description for each management position (37) - Assistance with determination of City's competitive market for these positions - Assistance with identification of specific public /private comparator employers - Construction of salary /benefits data collection technical protocol - Selection of positions to serve as salary survey benchmarks - Construction and distribution of salary/benefits survey questionnaires - Quality control of collected data and follow -ups for clarification - Computation of the prevailing rates and comparison to City's salary structure - Computation of extent of City's variance from competitive prevailing rates - Comparison of the City's benefits to the competitive prevailing practices - Recommendations for changes in benefit plans if warranted by survey data - Construction of alternative salary range structures for selection by the City - Assignment of positions to salary ranges and fiscal impact estimates - Assistance with determination of the City's compensation competitiveness policy - Review of draft management compensation plan with City executives - Preparation and presentation of final report on recommended management plan We estimate that the project's total cost, including all fees for professional services and reimbursement of out -of- pocket expenses, will not exceed $19,750. We appreciate your Interest In our firm's services Please call Ms. Sylvia Zelnys at (760) 778 -1889, or me at (888) 522 -7772, if we can provide any additional Information. Sincerel,Z 2 7`) u�J Henri R van A erg, President cc S Zelnys, PSPC -Palm Springs Offices in various major cities 514 EL SEGUNDO CITY COUNCIL MEETING DATE: March 21, 2000 AGENDA HEADING: Consent Request for the City Council to approve the purchase to upgrade the existing security entry door system from Brassfield Communications Previously approved funding for the Facility Upgrade project will be o upgrade the exr BACKGROUND: On May 5, 1998, the City Council authorized Staff to design and construct a Communications Center as an addition to the existing police facility During the 1999 12000 - budget cycle, the City Council approved $25,000 for the purpose of upgrading the existing "Scramble Pad" security door entry system provided by Brassfield Communications These funds were allocated (1) to enhance the existing security entry system equipment and upgrade the controller to meet Y2K compliance, and (2) to increase the number of security doors to accommodate the Communications Center addition The Asset Forfeiture fund was identified as the funding source for this necessity DISCUSSION: The Communications Center is currently under construction and the contractor has requested "back boxes" to house the electrical wires for the security keyless entry pads Staff requests that the City move forward with the purchase and upgrade of the "Scramble Pad" security system at this time so that the needed boxes can be provided I_`v FISCAL IMPACT: (Check one) Operating Budget:_ Capital Improv. Budl Amount Requested: Not to exceed $25.000 Project/Account Budget: $ ProjecttAccount Balance: Date: Account Number: 109 -400- 3105.8104 Project Phase- Police ACTION T Date: - /r /e 7 7� EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: March 21, 2000 AGENDA HEADING: Consent Request for the City Council to approve the purchase to upgrade the existing video camera system from Metro Video Previously approved funding for the Communications Center protect will be used for this to upgrade the BACKGROUND: On May 5, 1998, the City Council authorized Staff to design and construct a Communications Center as an addition to the existing police facility During the planning phase, Staff included contingency funds to upgrade the existing security camera monitoring system that was recently installed by Metro Video Systems The upgrade includes the addition of two exterior cameras, one mtenor garage camera, two controllers and two television monitors Staff now seeks to purchase the specific components to complete the security camera system upgrade from Metro Video for a cost not to exceed $15,000 from asset forfeiture, DISCUSSION: The Communications Center is currently under construction and the contractor has requested "back boxes" to house the electrical wires for the security cameras Staff requests that the City move forward with the purchase to upgrade the existing video camera security system at this time so that the needed electrical boxes can be provided ATTACHED SUPPORTING DOCUMENTS: Improv. Budget: X Amount Requested: Not to exceed $15.000 Project/Account Budget: $ ProjecVAccount Balance: Date: Account Number: 109 -400- 3105 -8378 Project Phase: ,.5 F EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: 3/21/00 AGENDA HEADING: CONSENT CALENDAR Amendment to Agreement for Professional Services between Prosum and the City of Ell Segundo to provide technical assistance for the City's computer and networking systems at a rate not to exceed $85 per hour retroactive to January 1, 2000. RECOMMENDED COUNCIL ACTION: Approve amendment to Agreement for Professional Services between Prosum and the City of Ell Segundo INTRODUCTION AND BACKGROUND: The City Council adopted a Technology Master Plan (Plan) on March 16, 1999 that recommended creating an Information Services Division within the Finance Department and hiring of an Information Services (IS) Manager and Network Technician to implement all aspects of the Plan and to provide technological support to all City departments. The new Information Systems Manager position has now been filled The Infornation Systems function is now being led by Lee Robinson as the Information Systems Manager and continues to be handled with a variety of in -house and professional service personnel DISCUSSION: (continued on next page) ATTACHED SUPPORTING DOCUMENTS: Amendment to Agreement for Professional Services between Prosum and the City of El Segundo FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: ProjecUAccount Balance: Account Number. Project Phase: Appropriation Required: Bret Plumlee. Director of $70.350 2506 -6217 None 31 o-Axo .-7// 7., 05 DISCUSSION: The Network Technician position remains vacant and the Information Systems function continues to be handled by a combination of in -house and professional service personnel. The outside professional consultants are being phased out. The system support provided by Peripheral Systems Incorporated has been reduced from three days to one day per week for the remainder of this fiscal year. Kerty Consulting Group is currently providing two days per week support assisting with the implementation of the telephone system. Prosum Inc is one of the professional service vendors that is currently providing technical support to the IS Manager, Technical Seances Analyst and the rest of the technical support staff Prosum increased their level support rate from $75 to $100 per hour for all of their clients in December 1999 They are willing to reduce the rate charged to the City to $85 for the remainder of this fiscal year ending September 30, 1999. A copy of the amendment to the agreement to change the rate to $85 is attached to this report "5R AMENDMENT NO.1 TO CONTRACT NO. 2691 AGREEMENT FOR PROFESSIONAL SERVICES - PROSUM INC. This AMENDMENT NO. 1 to the AGREEMENT FOR PROFESSIONAL SERVICES (Contract No. 2691) is hereby entered into this 21" day of March, 2000, and retroactive to January 1 2000, by and between the City of El Segundo ( "CITY ") and PROSUM INC ( "CONSULTANT') WHEREAS the CITY on April 20, 1999 entered into an Agreement for Professional Services with Prosum Inc. for consulting services; NOW THEREFORE the City and PROSUM INC do hereby agree to amend the Agreement, Exhibit "B ", pricing as follows- Services Provided Price Level 1 Consulting $125 per hour Level 2 Consulting $100 per hour Level 3 Consulting - Chris Hayashida $85 per hour 2. No Other Changes Except as expressly set forth in Paragraph 1 hereof, the terms of the Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, this Amendment has been duly executed by the parties hereto in El Segundo, California CITY CITY OF EL SEGUNDO By: Mike Gordon, Mayor Date: ATTESTED. Cindy Mortesen, City Clerk AP VED AS TO FORM: r ark Hence , K tto Key CONTRACTOR. PROSUM INC. By. Title: Date: ,-5� EL SEGUNDO CITY COUNCIL MEETING DATE: March 21, 2000 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda Annual adoption of the City's Investment Policy Adopt City's Investment Policy as submitted The investment Policy of a local agency, by State law, must be adopted annually by its legislative body The policy presented herewith for consideration and adoption has no changes from that which was approved last year The Policy has been approved by the City's Investment Advisory Committee 1 Recommended Investment Policy and Attachments Bill Bue, City 43�3�a� WAYTAT1493-yj NOW ACTION TAKEN: cc 10 City of El Segundo Investment Policy 10 Policy It is the policy of the City of El Segundo to invest pubhc funds in a prudent manner with the primary objectives of, in priority order, safety, liquidity and yield, and in conformance with all state and local statutes governing the investment of pubhc funds 20 Scoae This investment policy applies to all funds invested on behalf of the City of El Segundo These funds are accounted for in the City of El Segundo's Comprehensive Annual Financial Report and include 21 Funds 2 1 1 General Fund 2 12 Special Revenue Funds 2 1 3 Capital Project Funds 2 1 4 Enterprise Funds 2 1 5 Trust and Agency Funds 2 1 6 Debt Service Fund 30 Prudence When investing, reinvesting, purchasing, acquiring, exchangmg, selling, and managing public funds, the City Council, Treasurer and other persons authorized to make investment decisions on behalf of the City, shall act with the care, skill, prudence, and diligence under the circumstances then prevailing, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a Gke character and with like aims, to safeguard the principal and maintain the liquidity needs of the City 3 1 The standard of prudence to be used by investment officers shall be the "prudent investor" standard and shall be applied in the context of managing an overall portfolio of money and investments that belong to the pubhc Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments 03/00 C6-, 40 Obiective The primary objectives, in priority order, of the City of El Segundo's investment activities shall be 41 Safety Safety of principal is the foremost objective of the investment program Investments of the City of El Segundo shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio To attain this objective, the City shall only invest in high quabty securities and it shall diversify its investments in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio so as not to harm the City's cash flow and principal The City shall also structure its portfolio so as to prevent the need to sell securities prior to maturity and it shall not take short positions, that is, selling securities that the City does not own 42 Liquidity The City of El Segundo's investment portfolio will remain sufficiently liquid to enable the City of El Segundo to meet all operating requirements which might be reasonably anticipated 43 Returns on investment The City of El Segundo's investment portfolio shall be designed with the objective of attaining a return throughout budgetary and economic cycles, taking into account the City of El Segundo's investment risk constraints and the cash flow characteristics of the portfolio 50 Delegation of Authority Authority to manage the City of El Segundo's investment program is derived from the following State of California Government Code Section 53600 et seq Management responsibility for the investment program is therefore delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program consistent with this investment policy Procedures should include reference to safekeeping, wire transfer agreements, collateral/depository agreements and banking service contracts Such procedures shall include explicit delegation of authority to persons responsible for investment transactions No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials 60 Authorized Financial Dealers and Institutions The City Treasurer shall transact business only with banks, savings and loans, state and federal credit unions, and securities dealers The Treasurer shall select and maintain a current list of broker /dealers, as defined by Corporations Code Section 25004, authorized to provide the City investment services This list of broker /dealers shall be included in the Treasurer's monthly investment report to the City Council The broker /dealers shall meet the requirements of Government Code Section 53635 5 and Securities & Exchange Commission Rule 240 15c3 -I (uniform net capital rule) The Treasurer shall keep on file 2 03/00 r �� with the City an audited financial statement for each authorized broker/dealer's last complete fiscal year Each authorized broker /dealer shall execute an acknowledgement that it has read the City's current Investment Policy and that it will abide by the terms and conditions of the Policy Additionally, each such broker /dealer shall complete the questionnaire attached hereto City funds shall only be placed in and invested with depositories that meet the requirements of Government Code Sections 53630 et seq 70 Authorized & Suitable Investments The City of El Segundo is empowered by California Government Code Section 53600 et seq to invest in the following types of securities pursuant to the limits unposed by said statute (A copy of Government Code Sections 53601 and 536016 are attached and by reference herem incorporated) Of such permitted investments, City funds may be invested as set forth below 7 1 Permitted Investments/Deposits 7 1 1 Securities of the U S Government 7 1 2 Certificates of Deposits 7 1 3 Negotiable Certificates of Deposit 7 1 4 Bankers Acceptances 7 1 5 Commercial Paper 7 16 Local Agency Investment Fund (LAIF) 7 1 7 Time deposits 7 18 Mutual Funds 7 19 Medium Term Notes 7 1.10 County Pooled Funds 80 Collateralization Collateralization will be required on certificates of deposit pursuant to Government Code Sections 53652 through 53667 Collateral will always be held by an independent third party with whom the City has a current custodial agreement A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained 90 Safekeeping and Custody All security transactions entered into by the City of El Segundo shall be conducted on a dehvery- versus - payment (DVP) basis pursuant to Government Code Section 53601 Except for certificates of deposit, securities shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts pursuant to Government Code Section 53608. 10 0 Diversification 03/00 q ; The City of El Segundo will diversify its investment by security type and institution With the exception of U S Treasury securities and authorized pools, no investment shall be made in contravention of Government Code Sections 53601 and 536016 or which will cause more than 50% of the entity's total investment portfolio to be invested in a single security type or with a single financial institution 11 0 Maximum Maturities To the extent possible, the City of El Segundo will attempt to match its investments with anticipated cash flow requirements The City will not directly invest in securities maturing more than five (5) years from the date of purchase pursuant to Government Code Section 53601 12 0 Internal and External Control The Treasurer shall establish internal control procedures such that daily investment activity is being reviewed by the Director of Finance These procedures shall provide adequate internal controls to insure compliance with this Investment Policy and state law The procedures shall be reviewed annually by an independent external auditor If the City deposits funds in County Treasuries for investment by County Treasurers, the City Treasurer shall review the statements and reports generated pursuant to Government Code Sections 164812, 27133, 27134 and 53684 for each County in which the City has deposited funds Based upon the review process, the Treasurer shall on a quarterly basis provide a written report to the City Council summarizing any failure by the County Treasuries to comply with state law or their own investment policies and any significant investment activity by the County Treasuries The City Council shall establish a periodic independent external audit of the City's compliance with this Investment Policy 13 0 Reportin The Treasurer shall file a monthly report, which states its relationship to the Statement of Investment Policy This report mush be filed with the City Manager and the City Council and comply with Government Code Sections 53607, 53646 and 53684 The General elements of the monthly reports include, but are not limited to, the following_ Type of investments Issues Date of maturity Par and dollar amount invested Current market value of securities with maturity in excess of twelve months Rate of interest Statement relating the report to the Statement of Investment Policy Statement that there are sufficient funds to meet the next 6 month's obligations 4 03100 ,S,; County pool investment report List of current authorized broker /dealers List of all investments not held by a third party custodian and the reason they are not placed with a third party custodian 14 0 Investment Advisory Committee The City has established an Investment Advisory Committee ( "IAC ") comprised of the City Treasurer, the Finance Director, an El Segundo Resident (Council appointed) and a member of the investment community (Council appointed) The IAC shall be provided with copies of the monthly reports identified in Section 13 The IAC shall meet the third Tuesday at the end of each quarter to discuss the City's investments and shall communicate in writing any concerns or comments it has with respect to the City's investments or this Investment Policy to the City Council 15 0 Ethics and Conflicts of Interest All participants in the City's investment process shall seek to act responsibly as custodians of the public trust The City Treasurer, or when appropriate the Deputy City Treasurer, shall avoid any transaction that right impair public confidence in the City's ability to govern and manage the investment of public funds in an effective manner. The City Treasurer, Deputy City Treasurer, or other official charged with the responsibility of making investment decisions shall have no vested interest in any investment being made involving public funds of the City, and shall gain no financial benefit from such investment decisions s \invest3 03/00 (�65 City of El Segundo BROKER DEALER QUESTIONNAIRE AND CERTIFICATION PLEASE NOTE: Completion of this questionnaire and certification does not guarantee that the applicant will be approved to do business with the City of El Segundo. It is merely the first step in the selection process I Name 3 Telephone Local( 4 Primary Representative: National Headquarters ( Manager Name Name Title Title Telephone ( ) Telephone ( ) 5 Are you a recognized primary dealer in Government Securities? Yes No If yes, how long has your firth been a punary dealer? (years) 6 What was your firm's total volume to U.S. Government treasury and agency securities trading last year? Firm -wide $ Your office Number of transactions from your office 7. Which of the following instruments are offered regularly by your trading desk? T -bills T- notes/bonds Mutual Funds Agencies (specify) Banker's Acceptances Commercial Paper Medium Term Notes Certificates of Deposits I) F G City of El Segundo Broker Dealer Questionnaire and Certification Page 2 Name of Firm: 8.Identify all personnel who will be trading with or quoting levels to the City Name Title 4 of years in # of years Telephone Institutional Sales with Firm 9. Which of the above personnel have read the City's investment policy'? 10. Please identify your most closely comparable governmental local agency clients in our geographical area Entity Contact Person Telephone Client since 11. Are you a broker or a dealer ? 12. What makes you the best broker /dealer for the City of El Segundo? Why should we want to deal with you? (You may use an additional sheet of paper if necessary.) 13. Describe the capital line and trading limits of the office that would conduct business with the City of El Segundo, 14. Have any of your public sector clients ever sustained a loss on a securities transaction ansing from a misunderstanding or misrepresentation of the risk characteristic of a particular instrument. If yes, please explain. n; City of El Segundo Broker Dealer Questionnaire and Certification Page 3 Name of Firm 15. Has any public- sector client ever claimed in writing that your firm was responsible for investment losses? If yes, please explain 16. Has your firm, or local office, ever been subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of secunties9 If yes, please explain 17. Has your firm consistently complied with the Federal Reserve Bank's capital adequacy guidelines? Include certificated documentation of your current capital adequacy as measured by the Federal Reserve Standards 18 Does your firm participate in the S.I.P.C. insurance program or any other insurance programs that will cover a municipality which invests in the investments listed in question 7 using D V P settlement? If yes, please explain coverage. 19. How many and what percentage of your transactions failed last month / last year? 20 What portfolio information do you require from you clients? 21. Please provide certified financial statements regarding your firm's capitalization 22. Please provide samples of research reports that your fine regularly supplies to public sector clients. 23 What trade documentation will the City receive? (transaction information, confirmations, statements, etc.) Please provide examples of each. 24. What training information will you provide to our employees? �l d� City of El Segundo Broker Dealer Questionnaire and Certification Page 4 Name of Firm CERTIFICATION I hereby certify that I have personally read the City of El Segundo Investment Policy and the California Government Codes pertaining to the investments of the City of El Segundo, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of the transactions conducted between our firm and the City of El Segundo. All sales personnel will be routinely informed of the City of El Segundo investment objectives, strategies and risk constraints whenever we are so advised We pledge to exercise due diligence in informing the City Treasurer of all foreseeable risks associated with financial transactions conducted by our firm. I attest to the accuracy of our responses to your questionnaire. Signed Title Firm Date This certification must be countersigned by the Company president or the senior person in the government securities operations section. Signed Title Firm Date r., r) Sec. 53601. Authorized investments, circumstances The legislative body of a local agency having money in a sinking fund of, or surplus money in, its treasury not required for the immediate necessities of the local agency may invest any portion of the money that it deems wise or expedient in those investments set forth below A local agency purchasing or obtaining any securities prescribed in this section, in a negotiable, bearer, registered, or nonregistered format, shall require delivery of the securities to the local agency, including those purchased for the agency by financial advisors, consultants, or managers using the agency's funds, by book entry, physical delivery, or by thud party custodial agreement. The transfer of securities to the counterparty bank's customer book entry account may be used for book entry delivery. For purposes of this section "counterparty" means the other party to the transaction. A counterparty bank's trust department or separate safekeeping department may be used for the physical delivery of the security if the security is held in the name of the local agency. Where this section does not specify a limitation on the term or remaining maturity at the time of the investment, no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an invest- ment program approved by the legislative body no less than three months prior to the invest- ment. (a) Bonds issued by the local agency, including bonds payable solely out of the revenues from a revenue - producing property owned, controlled, or operated by the loco) agency or by a department, board, agency, or authority of the local agency. (b) United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (c) Registered state warrants or treasury notes or bonds of this state, including bonds pay- able solely out of the revenues from a revenue - producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. B-85 C70 (d) Bonds, notes, warrants, or other evidences of indebtedness of any local agency within this state, including bonds payable solely out of the revenues from a revenue - producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or author- ity of the local agency (e) Obligations issued by banks for cooperatives, federal land banks, federal intermediate credit banks, federal home loan banks, the Federal Home Loan Bank Board, the Tennessee Valley Authority, or in obligations, participations, or other instruments of, or issued by, or fully guaran- teed as to principal and interest by, the Federal National Mortgage Association, or in guaranteed portions of Small Business Administration notes; or in obligations, participations, or other instru- ments of, or issued by, a federal agency or a United States government - sponsored enterprise. (f) Bills of exchange or time drafts drawn on and accepted by a commercial bank otherwise known as bankers acceptances. Purchases of bankers acceptances may not exceed 270 days mo- runty or 40 percent of the agency's surplus money that may be invested pursuant to this section However, no more than 30 percent of the agency's surplus funds may be invested in the bankers acceptances of any one commercial bank pursuant to this section This subdivision does not preclude a municipal utility district from investing any surplus money in its treasury in any manner authorized by the Municipal Utility District Act (Division 6 (com- mencing with Section 11501) of the Public Utilities Code). (g) Commercial paper of "prime" quality of the highest ranking or of the highest letter and numencal rating as provided for by Moody's Investors Service, Inc, or Standard and Poor's Corpo- ration Eligible paper is further limited to issuing corporations that are organized and operating within the United States and having total assets in excess of five hundred million dollars (5500,000,000) and having an "A" or higher rating for the issuer's debt, other than commercial paper, if any, as provided for by Moody's Investors Semce, Inc, or Standard and Poor's Corpora- tion Purchases of eligible commercial paper may not exceed 180 days maturity nor represent more than 10 percent of the outstanding paper of an issuing corporation. Purchases of commer- cial paper may not exceed 15 percent of the agency's surplus money that may be invested pursu- ant to this section. An additional 15 percent, or a total of 30 percent of the agency's surplus money, may be invested pursuant to this subdivision. The additional 15 percent may be so in- vested only if the dollar- weighted average maturity of the entire amount does not exceed 31 days. "Dollar- weighted average maturity" means the sum of the amount of each outstanding commer- cial paper investment multiplied by the number of days to maturity, divided by the total amount of outstanding commercial paper (h) Negotiable certificates of deposits issued by a notionally or state- chartered bank or a state or federal association (as defined by Section 5102 of the Financial Code) or by a state -11- censed branch of a foreign bank Purchases of negotiable certificates of deposit may not exceed 30 percent of the agency's surplus money which may be invested pursuant to this section. For purposes of this section, negotiable certificates of deposits do not come within Article 2 (commenc- ing with Section 53630), except that the amount so invested shall be subject to the limitations of Section 53638. (1) (1) Investments in repurchase agreements or reverse repurchase agreements of any se- cunties authorized by this section, as long as the agreements are subject to this subdivision, including, the delivery requirements speafied m this section. (2) Investments m repurchase agreements may be made, on any investment autho- nzed in this section, when the term of the agreement does not exceed one year. The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. B-86 ()il (3) Reverse repurchase agreements may be utilized only when either of the following conditions are met. (A) The security was owned or specifically committed to purchase, by the local agency, prior to December 31, 1994, and was sold using a reverse repurchase agreement on December 31, 1994. (B) The security to be sold on reverse repurchase agreement has been owned and fully paid for by the local agency for a minimum of 30 days prior to sale; the total of all reverse repurchase agreements on investments owned by the local agency not purchased or committed to purchase, prior to December 31, 1994, does not exceed 20 percent of the base value of the portfolio, and the agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire penod between the sale of a security using a reverse repurchase agreement and the final maturity date of the same security. (4) After December 31, 1994, a reverse repurchase agreement may not be entered into with securities not sold on a reverse repurchase agreement and purchased, or committed to purchase, prior to that date, as a means of financing or paying for the security sold on a reverse repurchase agreement, but may only be entered into with securities owned and previ- ously paid for for a minimum of 30 days prior to the settlement of the reverse repurchase agreement, in order to supplement the yield on securities owned and previously paid for or to provide funds for the immediate payment of a local agency obligation. Funds obtained or funds within the pool of an equivalent amount to that obtained from selling a security to a counterparty by way of a reverse repurchase agreement, on securities originally purchased subsequent to December 31, 1994, shall not be used to purchase another security with a mo- runty longer than 92 days from the initial settlement date of the reverse repurchase agree- ment, unless the reverse repurchase agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement and the final maturity date of the same security. Reverse repurchase agreements specified in subparagraph (B) of paragraph (3) may not be entered into unless the percentage restrictions specified in that subparagraph are met, including the total of any reverse repurchase agreements specified in subparagraph (A) of paragraph (3). (5) investments in reverse repurchase agreements or similar investments in which the local agency sells securities prior to purchase, may only be made upon prior approval of the governing body of the local agency (6) (A) "Repurchase agreement" means a purchase of securities by the local agency pursuant to an agreement by which the counterparty seller will repurchase the securities on or before a specified date and for a specified amount and the counterparty will deliver the underlying securlues to the local agency by book entry, physical delivery, or by third party custodial agreement. The transfer of underlying securities to the counterparty bank's customer book -entry account may be used for book -entry delivery. (B) "Secunties," for purpose of repurchase under this subdivision, means securities of the some issuer, description, issue date, and maturity. (C) "Reverse repurchase agreement" means a sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase the securities on or before a specified date and includes other comparable agreements. (D) For purposes of this section, the base value of the local agency's pool portfolio shall be that dollar amount obtained by totaling all cash balances placed in the pool by all pool participants, excluding any amounts obtained through selling securities by way of reverse repurchase agreements or other similar borrowing methods. 847 1: 72 (E) For purposes of this section, the spread is the difference between the cost of funds obtained using the reverse repurchase agreement and the earnings obtained on the reinvestment of the funds (F) Repurchase agreements and reverse repurchase agreements shall only be made with primary dealers of the Federal Reserve Bank of New York (1) Medium -tern notes of a maximum of five years maturity issued by corporations orga- nized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or its equivalent or better by a notion- ally recognized rating service Purchases of medium -term notes may not exceed 30 percent of the agency's surplus money which may be invested pursuant to this section. (k) Shares of beneficial interest issued by diversified management companies investing in the securities and obligations as authorized by subdivisions (a) to p), inclusive, of this section and that comply with the investment restrictions of this article and Article 2 (commencing with Sec - non 53630) To be eligible for investment pursuant to this subdivision, these companies shall either (1) Attain the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest notionally recognized rating services (2) Retain an investment adviser registered with the Securities and Exchange Comma - sion with not less than five years' experience investing in the securities and obligations as authorized by subdivisions (a) to (m), inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000). The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include any commission that these companies may charge and shall not exceed 15 percent of the agency's surplus money that may be invested pursuant to this section (1) Notwithstanding anything to the contrary contained in this section, Section 53635, or any other provision of low, moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of a local agency, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provi- sions governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement, or to the extent not inconsistent therewith or if there are no specific statutory provi- sions, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance. (m) Notes, bonds, or other obligations that nre at all times secured by a volid first priority security interest in securities of the types listed by Section 536S1 as eligible securities for the pur- pose of securing local agency deposits having a market value at least equal to that required by Section 53652 for the purpose of securing local agency deposits The securities serving as collat- eral shall be placed by delivery or book entry into the custody of a trust company or the trust department of a bank which is not affiliated with the issuer of the secured obligation, and the security interest shall be perfected in accordance with the requirements of the Uniform Commer- cial Code or federal regulations applicable to the types of securities in which the security interest is granted. (n) Any mortgage pass - through security, collateralized mortgage obligation, mortgage - backed or other pay - through bond, equipment lease- backed certificate, consumer receivable pass- through certificate, or consumer receivable- backed bond of a maximum of five years maturity. Securities eligible for investment under this subdivision shall be issued by an issuer having an "A" or higher B-ae l - 7 3 rating for the issuer's debt as provided by a nationally recognized rating service and rated in a rating category of "AA" or its equivalent or better by a nationally recognized rating service Pur- chase of securities authorized by this subdivision may not exceed 20 percent of the agency's sur- plus money that may be invested pursuant to this section 1983 Main volume. (Added by Stats.1949, c. 81, p 289, Sec. 1 Amended by Stats.1951. c 1643, p. 3697, Sec. 1, - Stats.1953, c. 537, p. 1798. Sec. 2; Stats.1954, Ex.Sess , c 10, p. 257. Sec 1. Stats.1967, c. 275, p 1433, Sec. 1, Stats.1967, c 1316, p. 3140, Sec. 2, Stats.1974, c 1354, p 2938, Sec 1, Stats.197S, C. 649, p. 1406, Sec. 1, Stats.1977, C. 1138, p. 3657, Sec 1.5; Stats 1978, c. 65 p 181, Sec 1, Stats.1979, c 158, p 354, Sec 1, Stats.1979, c. 275, p 942, Sec 2 5, Stats 1981, c 185, Sec 2; Stats.1982, c. 508, Sec. 2.) 1996 Pocket Part (Amended by Stats 1983, c 550, Sec 1, Stats.1983, c.567, Sec 1.5, Stats.1984, c 659, Sec 2, Stats.1984, c 741, Sec. 1, Stats.1985, c. 983, Sec. 14, eff. Sept. 26, 1985; Stau 1985, c 983, Sec 15, eff. Sept 26, 1985, operative Jan. 1, 1988; Stats.1985, c. 1526, Sec 1, Stats.1985. c 1526. Sec 1.5, operative Jan. 1, 1988, 5tats.1986, c. 784, Sec. 1; Stau.1986, c. 784, Sec 2, opera- tive Jan 1, 1988; Stats.1986, c. 853, Sec. 1, eff. Sept. 17, 1986; Stats.1986, c. 853, Sec 2, operative Jan 1, 1987, Stats.1986, c 853, Sec 1.5, Stats.1986, c. 853, Sec 2.5, operative Jan 1, 1988, Stats.1987, c 446, Sec. 1, Stats.1987, C. 887, Sec. 3.5, Stats.1988, c. 294, Sec. 1, eff. July 7, 1988, Stats.1988, c 491, Sec. 1, Stats.1992, c. 173 (A.B.3576), Sec. 1, Stats.1994, c. 705 (S.B.1804), Sec 10, Stats 1995, c. 784 (S.B.866), Sec. 14 ) Sec. 53601.5. Investments; qualified purchase agent The purchase by a local agency of any investment authorized pursuant to Section 53601 or 53601.1, not purchased directly from the issuer, shall be purchased either from an institution licensed by the state as a broker- dealer, as defined in Section 25004 of the Corporations Code, or from a member of a federally regulated securities exchange, from a national of state- chartered bank, from a federal or state association (as defined by Section 5102 of the Financial Code) or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank (Added by Stats.1984, c 929, Sec. 1 Amended by Stats.1985, c. 963, Sec 16, eff. Sept. 26, 1985.) Sec. 53601.6. Prohibited investments (a) A local agency shall not invest any funds pursuant to this article in inverse floaters, range notes, or interest -only strips that are derived from a pool of mortgages. (b) A local agency shall not invest any funds pursuant to this article in any security that could result in zero interest accrual if held to matunty However, a local agency may hold prohib. ited instruments until their maturity dates. The ltmttation in this subdivision shall not apply to local agency investments in shares of beneficial interest issued by diversified management com- panies registered under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a -1, and follow- ing) that are authorized for investment pursuant to subdivision (k) of Section 53601. (Added by Stats.1995, c. 784 (S.B.866), Sec 15.) B49 EL SEGUNDO CITY COUNCIL MEETING DATE. March 21, 2000 AGENDA ITEM STATEMENT AGENDA HEADING. Consent AGENDA DESCRIPTION: School District After School Grant Proposal RECOMMENDED COUNCIL ACTION: Approve letter of support for School District grant application INTRODUCTION AND BACKGROUND. Dr Watkins, Superintendent of Schools, requested Recreation and Parks staff assist the School District in providing statistical information for a grant application they are submitting for an After School program at our local schools If they are successful in securing the grant, the school district has indicated an interest in partnering with the department in developing the model and implementing the program DISCUSSION Staff has been meeting with the City /School District Committee in recent months to develop a pilot After School program for El Segundo Middle School. If successful in securing the grant, funds would be allocated for the Middle School as well as other sites within the District No City funds have been requested for this project at this time ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget. Capital Improvement Budget:_ Amount Requested: ProjectiAccount Budget: Project/Account Balance: Account Number. Project Phase: Appropriation Required: YES NO Greg Johnson, Director of Recreation and Parks March 15, 2000 11 ,, 7, EL SEGUNDO CITY COUNCIL MEETING DATE. March 21, 2000 AGENDA ITEM STATEMENT AGENDA HEADING New Business AGENDA DESCRIPTION. Proposed program to enhance City's efforts to recruit Lateral Entry Public Safety Dispatchers Fiscal Impact Program results in cost savings RECOMMENDED COUNCIL ACTION: 1 Approve the Lateral Entry Program 2 Adopt resolutions - 1) Revising the City's Personnel Rules and Regulations and 2) Establishing transfer incentives for Lateral Entry Dispatchers 3 Approve the examination plans INTRODUCTION AND BACKGROUND: The attached Resolutions reflect a two -part program designed to enhance the city's efforts and ability to attract and recruit highly qualified Lateral Entry Public Safety Dispatchers The City's Public Safety Communications Center, scheduled to be operational July 1, 2000 will be staffed with three Senior Dispatchers and fourteen positions filled at either the Dispatcher I or Dispatcher II level The proposed Lateral Entry Program for Public Safety Dispatchers is modeled on the City's highly successful Lateral Entry Program for Police Officers The Lateral Entry Police Officer Program, approved by Council in October, 1994 has to date resulted in 17 officers joining the El Segundo Police Department The proposed Lateral Entry Program will result in overall cost savings for the Police Department The cost of the Lateral Entry Program's $2000 transfer and relocation bonus and the $1000 recruiting bonus provides the Police Department a fully - trained Dispatcher with a minimum of two years Public Safety Dispatching experience and who possesses POST Public Safety Dispatcher certification This in turn eliminates the substantial hiring and training costs associated with entry-level Dispatchers as well as the replacement overtime costs resulting from their attending the initial year's training classes and achieving POST certification DISCUSSION* - PLEASE REFER TO ATTACHMENT - ATTACHED SUPPORTING DOCUMENTS. Resolutions FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget. N/A Project/Account Balance. Date: Account Number: Project Phase: Appropriation Required - Yes_ No_ ORIGINATED Date: March 10, 2000 Ti n Chief F� Jeff Stewart, Assistant City Manager REVIEWED BY: Date: 311.4 ACTION agenda 342 ;' s 12 ATTACHMENT PROPOSED LATERAL ENTRY PROGRAM INCENTIVES The proposed package of Lateral Entry Program incentives outlined below is designed to enhance our ability to attract and successfully recruit highly qualified, experienced, POST certified Dispatchers from other law enforcement agencies In order to attract the best, we must offer not only the opportunity to join one of the areas premier Police Departments, but must also attempt to insure that Lateral Entry Dispatchers suffer no economic or lob security loss in making the transition to our new Public Safety Communications Center Advanced Placement in the Dispatcher II and Senior Dispatcher Salary Range The program provides for placement in the salary range based on total experience as a Public Safety Dispatcher, thus a Lateral Entry Dispatcher with 3 -1/2 or more years of experience would receive the top step in the salary range at time of appointment Transfer of Accumulated Sick Leave The proposed maximum transfer amount of 504 hours is one year's accumulation below the bargaining units highest allowable amount, 600 hours Sick leave transferred to the City is available for use by the Lateral Dispatcher, but only after exhaustion of all sick leave accumulated subsequent to appointment The initial bank of transferred sick leave may not be converted to cash at the time of separation from service Thus, the primary use of the sick leave would be for unexpected periods of illness, not compensation Accrual of Vacation Lqave Based on Total Number of Years of Public Safety Dispatching Experience Under this provision of the Lateral Incentive Program vacation is accrued at a rate commensurate with the Lateral's previous Dispatching career background In accordance with current MOU provisions, vacation is accrued at the applicable rate immediately upon appointment but is not available for use until the lateral employee successfully completes the 12 -month probationary period Transfer and Relocation Bonus Provision of a two -part transfer and relocation bonus, $1000 at appointment and $1000 upon successful completion of the 12 -month probationary period, is intended to both enhance our Lateral Entry compensation package and to mitigate the Dispatcher's potential loss of income or moving costs incurred in the transfer to our department However, a Lateral Entry Dispatcher who voluntarily separates from service within three years of the date of appointment will be required to reimburse the City for the entire amount of the transfer bonus Lateral Dispatchers will be required to enter into an employment contract with the City, agreeing that the $2000 will be repaid immediately upon separation As is currently done for payback of outstanding computer loans, the $2000 would be withheld, if necessary, from the Lateral Dispatchers final paycheck from the City Recruiting Bonus Provision of a two -part recruiting bonus to current Police and Fire Department employees is designed to generate highly intensive and focused recruiting efforts by those who best know the needs of the Department's and of the Community $500 would be paid to the person responsible for the successful recruiting effort at the time of the Lateral Dispatchers appointment and $500 upon successful completion of the Dispatcher's probationary period Sworn personnel directly involved in the Police Department's recruiting function, as identified by the Chief of Police, would not be eligible for this bonus Additionally, the Chief of Police, Police Captains, Fire Chief and Battalion Chiefs would not be eligible for the recruiting bonus 077 PROPOSED REVISIONS TO THE CITY'S PERSONNEL RULES AND REGULATIONS The proposed addition to the City's Personnel Rules and Regulations would allow for appointment to a vacant Dispatching position by an individual whose name was on either an open - competitive eligibility list or from a Lateral Entry eligibility list The addition also gives the Chief of Police discretion to use the list which best meets the current needs of the department As is presently being done for the position of Police Officer, the Human Resources Department will administer continuous recruitment processes for Dispatcher positions Applications for both trainee and Lateral Entry vacancies will be accepted on a continuous basis The open competitive testing process for trainees will be administered 2 to 3 times per year The "fast track" Lateral Entry testing process will be structured so that a highly qualified candidate can be tested and evaluated immediately, thus being responsive to both Police Department and Lateral Entry candidates' needs 111 EXAMINATION PLANS Chapter 2.28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel ", provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System lob classifications It is recommended that the City Council approve the examination plans that contain the following examination techniques and weights for each portion of the examinations DISPATCHER II - Lateral Entry Written Examination Pass /Fad Keyboard Proficiency - 40 WPM Qualifying Only Career Preparation and Structured Technical Interview 100% SENIOR DISPATCHER - Lateral Entry Written Examination Pass /Fad Career Preparation and Structured Technical Interview 100% agenda 342 U78 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ESTABLISHING A LATERAL ENTRY INCENTIVE PROGRAM FOR THE JOB CLASSIFICATIONS OF DISPATCHER 11 AND SENIOR DISPATCHER The City Council of the City of El Segundo does hereby resolve, declare, determine and order as follows Section 1 LATERAL ENTRY PROGRAM The City shalt allow lateral entry of qualified Public Safety Dispatchers from other agencies who desire employment in the El Segundo Police Department in the positions of Dispatcher II and Senior Dispatcher in an advanced status, in accordance with the provisions hereinafter set forth Section 2 LATERAL ENTRY - Compensation Subtect to the approval of the City Manager, Public Safety Dispatchers entering the service of the El Segundo Police Department as a Dispatcher II or Senior Dispatcher under the Lateral Entry Program shall receive compensation under the Basic Salary Schedule at the salary step to which they are entitled by their total number of years of Public Safety Dispatching experience Section 3 LATERAL ENTRY - Sick Leave Transferrable Public Safety Dispatchers who enter the service of the El Segundo Police Department under the Lateral Entry Program shall be allowed to transfer their accumulated sick leave balance from the preceding employing agency up to a maximum of 504 hours Appropriate documentation verifying the amount of the Public Safety Dispatchers final unreimbursed sick leave balance must be submitted to the Assistant City Manager for approval Sick leave transferred to the City is available for use by the Lateral Dispatcher but only after exhaustion of all sick leave accumulated subsequent to appointment The initial bank of transferred sick leave may not be converted to cash at the time of separation from service Section 4 LATERAL ENTRY - Vacation Leave Public Safety Dispatchers who enter the El Segundo Police Department under the Lateral Entry Program shall be allowed to accrue vacation leave based on their total number of years of Public Safety Dispatching experience Vacation leave is accrued at the applicable rate immediately upon appointment but is not available for use until successful completion of the twelve -month probationary period Section 5 LATERAL ENTRY - Transfer and Relocation Bonus Public Safety Dispatchers who enter the service of the Ell Segundo Police Department under the Lateral Entry Program shall be provided a $1000 transfer and relocation bonus upon appointment and a $1000 bonus upon successful completion of the initial Dispatcher 11 or Senior Dispatcher probationary period Lateral Entry Public Safety Dispatchers who voluntarily separate from service within three years of the date of appointment shall be required to reimburse the City for the entire amount of the transfer and relocation bonus RESOLUTION NO LATERAL ENTRY INCENTIVE - DISPATCHER Page No 1 7 9 Section 6 LATERAL ENTRY - Recruiting Bonus Current employees of the El Segundo Police and Fire Departments shall be provided a bonus for the successful recruiting of a Lateral Entry Public Safety Dispatcher Such employees shall be paid a $500 recruiting bonus upon the appointment of the Lateral Entry Public Safety Dispatcher and a $500 recruiting bonus upon the Public Safety Dispatcher's successful completion of the initial Dispatcher II and Senior Dispatcher twelve -month probationary period Swom personnel directly involved in the Police Department recruiting function, as identified by the Chief of Police, are not eligible for this bonus Additionally, the Chief of Police, Police Captains, Fire Chief and Battalion Chiefs are not eligible for this recruiting bonus Section 7 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book of original resolutions of said City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted PASSED, APPROVED AND ADOPTED this 21st day of March 2000 Mike Gordon, Mayor of the City of El Segundo, California ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of Ell Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 21" day of March, 2000, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS TO FORM ark Nenslqy,-01y1A%=ey RESOLUTION NO LATERAL ENTRY INCENTIVE - DISPATCHER Page No 2 080 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, PROVIDING FOR CHANGES TO THE PERSONNEL RULES AND REGULATIONS REGARDING LATERAL ENTRY FOR THE JOB CLASSIFICATIONS OF DISPATCHER II AND SENIOR DISPATCHER WHEREAS, Section 45001 of the California Government Code allows for the establishment of a civil service system by the legislative body of a city, and WHEREAS, the City of El Segundo has adopted an ordinance establishing a Civil Service System, and WHEREAS, personnel rules and policies necessary to implement this Ordinance have been developed and adopted by the City Council and from time to time been modified, and WHEREAS, the City Council wishes to modify the personnel rules and regulations regarding lateral entry recruitments for Dispatcher II and Senior Dispatcher; and WHEREAS, the City Council has determined that public interest, convenience, and necessity required such amendment NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of El Segundo as follows, SECTION 1. Section 43.2, of the City of El Segundo's Personnel Rules and Regulations shall be added as follows 4.32 Lateral Entry - Dispatcher 11 and Senior Dispatcher The positions of Dispatcher 11 and Senior Dispatcher may be filled by either an individual from an open competitive or lateral entry list Individuals may be considered as a lateral entry candidate as follows A A person employed as a Public Safety Dispatcher by any state, county, city, or agency thereof, for a minimum of two years, who possesses a valid Public Safety Dispatcher Certificate issued by the Commission on Peace Officer Standards and Training (POST), or who can qualify for such certificate, may transfer to the El Segundo Police Department Candidates will be required to pass a written entrance examination and one or more of the following (a) Oral (b) Demonstration (c) Any evaluation or assessment of education, experiences, or skills, or any test of mental or manual skills or physical fitness which fairly evaluates the relative capacities of the applicant RESOLUTION NO CHANGES TO PERSONNEL RULES & REGULATIONS - LATERAL ENTRY DISPATCHER Page No I 18 I Lateral entry applicants must pass all other requirements of the position of Dispatcher II and Senior Dispatcher, Including but not limited to successful completion of psychometric evaluation, polygraph, background check, interview-with the Chief of Police and physical examination Lateral entry appointment shall be made by the appointing authority from eligible candidates who have successfully completed all steps of the entry evaluation If there is both an open competitive and lateral entry list for Dispatcher 11 and Senior Dispatcher, either the lateral entry or the open competitive list may be certified to the appointing authority SECTION 2. Such Personnel Rules shall become effective on March 21, 2000, and may be amended thereafter upon approval of the City Council SECTION 3. All prior resolutions and parts of resolutions in conflict with this resolution are hereby rescinded SECTION 4 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book of original resolutions of said city, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said city, in the minutes of the meeting at which the same is passed and adopted PASSED, APPROVED AND ADOPTED this 21st day of March 2000. Mike Gordon, Mayor City of El Segundo ATTEST STATE OF CALIFORNIA j COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No was duty passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 21° day of March, 2000, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk E TO FORM. ;nrkHensley — teraey RESOLUTION NO CHANGES TO PERSONNEL RULES & REGULATIONS . LATERAL ENTRY DISPATCHER Page No 2 'c,7 EL SEGUNDO CITY COUNCIL MEETING DATE March 21, 2000 AGENDA ITEM STATEMENT AGENDA HEADING New Business AGENDA DESCRIPTION An Ordinance amending Section 2 08.020 of the El Segundo Municipal Code, relating to Regular meeting times RECOMMENDED COUNCIL ACTION 1) Discussion 2) Read by Title only 3) Introduce Ordinance and Schedule the second reading for April 4, 2000 INTRODUCTION AND BACKGROUND The current Municipal Code states* 2.08.020 MEETING 2.36.030 on the first and third Tuesdav of each and every calendar Council routinely meets for closed session at 5:00 P.M., before the 7:00 P.M. regular Council Meeting Changing the regularly scheduled meeting time to 5:00 P.M. would not alter the normal routine, but would decrease the amount of paper work required to adjourn to the next 5.00 P.M meeting, therefore reducing the chance of error. 2.08.020 MEETING _The regular meeting of the city be held in the council chamber desicnated by Section 2.36.030 on the first and third Tuesday of each and every calendar month. Each regular council meeting shall commence at the hour of 5:00 PM for consideration of items to be addressed by the council matters to be With this ordinance in place, the council will simply meet as it does currently. There would be no practical change in the way council business is conducted. In the event the council has no closed session items to be addressed, the 5:00 PM portion of the meeting would not occur In that situation the City Clerk would announce at 5:00 PM, in open session, that there is no business to be conducted on the 5:00 PM calendar, the meeting would then be in recess until the open session commences as noticed at 7:00 PM 13 J SUPPORTING DOCUMENTS Draft Ordinance 084 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING SECTION 2.08 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO CITY COUNCIL MEETINGS THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 2.08.020 of Chapter 2 08 of the El Segundo Municipal Code is amended to read as follows. "2 08.020 MEETING. The regular meeting of the city council shall be held in the council chamber designated by Section 2.36.030 on the first and third Tuesdays of each and every calendar month. Each regular council meeting shall commence at the hour of 5:00 P.M. for consideration of items to be addressed by the council in closed session and at the hour of 7:00 P.M. for consideration of matters to be addressed in open session. In the event that any of the Tuesdays fall upon a holiday and city hall offices are closed in observance of the holiday, or on an election date as defined in the California Election Code § 1000 (or as hereafter amended), then the regular meeting for that day shall be held on the next succeeding business day, designated in this section. In the event any of the Tuesdays falls upon a holiday and city hall offices are open for business on that day, then the regular meeting for that day shall be held, at the same hour and in the same place as designated in this section." SECTION 2. The City Clerk shall certify to the passage and adoption of this ordinance; shall cause the same to be entered in the book of original ordinances of said City; shall make a not of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted; and shall within 15 days after the passage or adoption thereof cause the same top be published or posted in accordance with the law. ORDINANCE NO RELATING TO CITY COUNCIL MEETINGS PAGE NO 1 G G G 5 PASSED, APPROVED, AND ADOPTED this 4th day of April, 2000 Mike Gordon, Mayor ATTEST. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) 1, Cindy Mortesen, City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the 21st day of March, 2000, and duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 4`" day of April, 2000, and the same was so passed and adopted by the following vote: AYES NOES ABSENT- ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: D ensl i y ttorney ORDINANCE NO RELATING TO CITY COUNCIL MEETINGS 1J R PAGE NO 2 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Heating portion of such item The time lumt for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, ,1999 - 7:00 P.M. 5.00 PM Session CALL TO ORDER ROLL CALL CLOSED SESSION Next Resolution # Next Ordinance # The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et M.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGAION (Gov't Code §54956.9(a)) i1R; CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b). _ potential case (no further public statement is required at this time) Imtiation of litigation pursuant to Gov't Code §54956.9(c) _ matters DISCUSSION OF PERSONNEL MATTERS ( Gov,t Code §54957) CONFERENCE WITH CITY'S LABOR NEGOTIATOR— (Gov't Code §54956.8) CONFERENCE WITH REAL PROPERTY NEGOTIATOR — (Gov't Code §54956 8) 7:00 PM Session CALL TO ORDER INVOCATION - PLEDGE OF ALLEGIANCE — PRESENTATIONS ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 Whsle all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - 1. C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers xxxxxx- xxxxxx on Register No. _ in total amount of $xxx,xxx.xx, and Wire Transfers in the amount of $xxx xxxxxx. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from xx/xx/99 to xx/xx/99. City Council meeting mmutes of xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. 1999 Recommendation - Approval. [5 CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS - G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCILMEMBERS Councilmember McDowell - NONE Councilmember Gaines - NONE Councilmember Wernick - NONE Mayor Pro Tem Jacobs - NONE Mayor Gordon — NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf ofanother, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown.4ct does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et seMC .) for the purposes of conferring with the City's Real Property 089 Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p m., 1999 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED. DATE TIME NAME 99ag ,P EL SEGUNDO CITY COUNCIL MEETING DATE AGENDA ITEM STATEMENT AGENDA HEADING- New Business AGENDA DESCRIPTION An Ordinance amending Chapter 2 08 010 of the El Segundo Municipal Code, Fixing Compensation of Council Members. RECOMMENDED COUNCIL ACTION 1) Discussion 2) Read by Title only 3) Introduce Ordinance and schedule second reading for INTRODUCTION AND BACKGROUND The compensation of $483.00 currently provided for City Council Members was last adjusted in 1990 Due to the increase in Council activities and the time demands, it is warranted that an increase be considered Government Code §36516 C provides for an increase not to exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance is enacted. Using this formula Council may choose an amount in increments of $24.15 per year (10 years) or a total of $241.50 per month increase FISCAL IMPACT Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Account Number: Project Phase- Appropriation Required: $86,750 $15,750 Date: 001 -400 -1101 -4101 $15,750 from General Fund Date 03/13/00 IVA .4 j ORDINANCE NO. AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 2.08 OF THE EL SEGUNDO MUNICIPAL CODE BY AMENDING SECTION 2.08.010 FIXING COMPENSATION OF COUNCIL MEMBERS THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES ORDAIN AS FOLLOWS SECTION I That pursuant to Section 36516 of the Government Code of the State of California, Section 2 08 010 of the El Segundo Municipal Code is amended as follows 2 08 010 COMPENSATION OF COUNCIL MEMBERS. Each member of the City Council of the City of El Segundo, California, shall receive a salary, the amount of which shall be the sum of $724 50 per month, as compensation for his/her service as such member SECTION 2 This ordinance shall become operative in accordance with Section 36516 5 of the Government Code of the State of California whenever one or more members of the City Council begin a new term of office and shall remain inoperative until that time. SECTION 3 The City Clerk shall certify to the passage and adoption of this ordinance; shall cause the same to be entered in the book of original ordinances of said City, shall make a note of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted; and, shall within 15 days after the passage or adoption thereof cause the same to be published or posted in accordance with the law. PASSED, APPROVED AND ADOPTED this 4th day of April, 2000 Mike Gordon, Mayor 0 92 ATTEST. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the 21" day of March, 2000, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 4'11 day of April, 2000, and the same was so passed and adopted by the following vote- AYES NOES. ABSENT- ABSTAIN Cindy Mortesen, City Clerk S APPROVED AS TO FORM: c D. Hen ttomey I r, < ORDINANCE NO 1145 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 2.08 OF THE EL SEGUNDO MUNICIPAL CODE BY AMENDING SECTION 2.08.010 FIXING COMPENSATION OF COUNCILMEN. THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES ORDAIN AS FOLLOWS- SECTION 1. That pursuant to Section 36516 of the Government Code of the State of California, Section 2.08.010 of the El Segundo Municipal Code is amended as follows 2 08.010 COMPENSATION OF COUNCILMEN Each member of the City Council of the City of El Segundo, California, shall receive a salary, the amount of which shall be the sum of $483 00 per month, as compensation for his service as such member. SECTION 2. This ordinance shall become operative in accordance with Section 36516.5 of the Government Code of the State of California whenever one or more members of the City Council begin a new term of office and shall remain inoperative until that tune SECTION 3. That this ordinance shall become effective at midnight on the thirtieth day from and after the date of the final passage and adoption thereof SECTION 4 That the City Clerk shall certify to the passage and adoption of this ordinance; shall cause the same to be entered in the book of original ordinances of said city; shall make a minute of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted, and shall, within fifteen days after the passage and adoption thereof, cause the same to be published once in the El Segundo Herald, a weekly newspaper of general circulation, published and circulated within said City of El Segundo and which is hereby designated for that purpose. PASSED, APPROVED A 1990. ATTEST- City Clerk (SEAL) i GOVERNMENT CODE GOVERNMENT CODE 1 36516 nt and shall be filled as any other 4 36515. Compensation of councilman filling vacancy / Collalenl References: 1 q y council meets monthly or less 1 I Cal )or 3d Municipalities 1 244 �\ ` mber is absent without permission days consecutively from the last 1 36516. Compensation of councilmen under ordinance r office becomes vacant and shall (a) A city council may enact an ordinance providing that each member of the city council shall receive a salary, the amount of which shall be determined by the following schedule: ' (1) In cities up to and including 35,000 in population, up to and including three d rot), (2) amerded subd (a) by substituting (a) • hundred dollars ($300) per month; vnhour•, and (b) or she mended, his mr her" (2) In cities over 35,000 up to and including .50,000 in population, up to and including four hundred dollars ($400) per month; (3) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month. (4) In cities over 75,000 up to and including 150,000 in population, up to and " ° "` approval or tour crl members cmmpe "" including six hundred dollars (5600) per month. (5) In cities over 150,000 up to and including 250,000 In population, up to and ty council members, see the 1994 Note follow- including eight hundred dollars ($800) per month. (6) In titles over 250,000 population, up to and including one thousand dollars ($1,000) per month. IONc For the purposes of this section the population shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the J e. ad waive requirements for Department of Finance. merriest to pubhe olRcen of Ibsrr expenses public icets o , in v south San Francisco (1973) 44 CAM WA, (b) At any municipal election, the question of whether city council members it Rptr 901 shall receive compensation for services, and the amount of compensation, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the compensation specified in the election call. Compensation of council members may be increased beyond the amount provided in this section or decreased below the amount in the same i,bune as waver expenses those anw which a manner. e handicap misted assistance of others needed ■ demand for rcdmbassemenl of such costs is (c) Compensation of council members may be Increased beyond the amount c of the any provides otherwise, 63 Opa Ally provided in this section by an ordinance or by an amendment to an ordinance but the amount of the increase may not exceed an amount equal to 5 percent for DNS each calendar year from the operative dale of the last adjustment of the salary ed each month by the mayor and the counted. in effect when the ordinance or amendment is enacted. No salary ordinance shall ,as the testimony of one councilman whose be enacted or amended which provides for automatic future increases in salary. of what the flat amounts repesented was (d) Any amounts paid by a city for retirement, health and welfare, and federal :d by his r therein of an • ",cA3d social security benefits shall not be included for purposes of determining salary for a availability" ce. Albright ,2 w,(iws) ae. AlI is cid .an Fra�dusco 119731 M CA3d 96b. 118 Cd under this section provided the same benefits are available and aid b the city P paid Y Y 1 - for its employees. code. 1365143. providing that city council. Amended slw 1974 eh 1379 12, suits 1994 ch )Oil 12. dy be reimbursed for actual and nticessary Amendments: s incurred to the performance of oflfetal do. 1974 Amendment: Added the last paragraph. s not abrogate the applicability of tlmr: tLde, 1914 Amendment: (1) Added subdivision desdguatwn (a); (2) redesignated former solids (a)-(I) to be surds 1- 37205• which require aw filiaa,lsf ti' that arc to be a°dded.ln pxlHaW. W) substituted " thsue hundred dolWs (S300)" for "coic hundred fifty dollars (SI30)" in mbl "up sdl%LMapaar.pu by ordinance or and ndpao (a)(1). (4) substituted to ant including four hundred dollars (1400)' for 'Iwo hundred dollQljS200)" in' theaman r ftl - a v, won of the tkemacy tlrlae`d solid p1K2h (5) substituted "up to and including five hundred dollars (SSW)" for 'Iwo hundred flay dollars v ian Frudclan utiill}i471ts'JKa1�7d 166, d 8 (1250)' to subd UR3); (6) substituted "up to and including six hundred dolim (SW)" for "three hundred Rpu �1 „ .Ildla11�.2I •, doaan (5300)" M esbd (mf(4), (7) substituted subds (ax3) sad (a)(6) for former cubit re) and (f) which sad 'yet Cities over I50.00D population up to and including • popdman of 250A00, fats hundred ddWa 154001 per tnemh. (0 Cider ewer 250A00 ptpubithm five h , dollar (SSW) per month ": (1) tmhaltuted "last Q wad g "was 114 am q Mille radhr aria • • • iadkw a„e,,,ad,, 41 036516 GOVERNMENT CODE GOVERNMENT CODE preceding federal emma, a a subsequent mans, or esumme vdulatal" for "esumates of popul.tion made" § 36518. Bonds; Clerk and t in do last paragraph of said (a). (9) substituted solids (b) still 4c) for the former third and fourth paragraphs Collateral References: which read "In a city changing from a lower to a higher population group as provided in this section. (he Cal Jur 3d Municipalities 1250, amount of compensation atoll be determined by the latest estimate of population male by the Department of Finance or u provided in Sections 2107.2107 1 and 2107 2 of the Streets and Highways Code § 36519. Bonds; Other oMce 'Umpemauon of councilman may he nsctemed beyond ate amount provided in this section or decreased below such woman by an dRrewlve vote by the majority of the electors of the city voting at any municipal Collateral References: electron; '. and (10) added aebdsyssme deagnwmt (d). Col fur 3d Law Enforcement Officers 1 I Nola - Sias 1984 ch 100 proada• § 36521. Application of laws SEC 4 In enacting this act it u the street of the Legislature in the repeal of Sections 36514 and 36516 2. and in the amendnem of Section 36316, of the Government Code rclwng to the salaries of city council Collateral References: members not to invalidan the payment of compsuoiwn to city council members approved by the ekctorm, Cal Jur 3d Law Enforcement (Miters 1 I before January 1. 1985, as those sections existed before that date Any put or future payment of c rmpensa- I= positions to dime sections a hereby consumed, validated, and declared legally effective ' § 36522. Deposit of moneys t Cofthe d References: Cd4lend References: Col lur 3d Municipalities 1244 Col Jur 3d Municipalities 4 229 Right of mayor d d general law city, separately elected as such, to receive compensation m mayor a u councilman when compensation has been approved by electors or by ordmar ce 57 Ops Any Gen 626 City council of general law city may provide fa Its members during their current terms of office prepaid whole § 36523. Treasurer's depart) We insurance policy providing member on ro ugnauon or tammsaon direct and immediate cash be rfli, Collateral References: provided that such benefis are available to large number of city's employees 73 Ops Atty Gm 2% , Cal Jur 3d Dew Enforcement Officers 14 The city council of a gaheml law city may not reduce she salary of its members during river cvnem remit of office. 80 Ops Arty Gen 119 136516.1. Compensation of elective mayor Collateral Waseam: Cal Jur 3d Mnmchpahtin 1243. Right of mayor of general law city separately elected as such• to reserve compensation a mayor and u § 36801. Selection of mayor councilman when compensation her been approved by elector or by Wdurance 57 Ops Any Gen 626. Cdlasrd References: 77e coy tomtit of • second law coy may nil educe the additional Wary of an elected mayor during his or Col Jar 3d Municipalities 4 168 tics co mat term of office. 80 Opt Any Goo 119. Maya and mayor pm tern of general W § 36516.2. [Section repealed 1984.] tam but serve at pleasure of tray couicd Repealed Srds 1984 ch 100 13. Sec Gov C 136516 § 36802. Presiding at meetin Historical Derivation Former Gov C 136316 Colleterrd References: Cal Jar 3d Municipalities 1 168 § 365165. Restriction on change in councilman's compensation during term of once • I § 36803. Mayor as member, Collateral References: Coaaleral References: Cal Jur 3d Municipalities 1244. Cal Jur 3d Municipalities J 232. Authority of city council to authorize increase in cous edmank compensation to be effective as dam different from dw prov.ded by dw merino, in view of tat city's charter provisions. 57 Ops Any Gen I1 § 36804. Deputy or pro tern City c u ftdl of gonad law sty airy provide lor is an:m6em during Neer eon at terms of office prepaid whole Collaleral Rdesenm: life imunna pohey prnrii1mg member on "genders a ammunition direct and immediate cub benefit, provided dw such behse8s am avmisble to loge number of city's employm. 73 Opt Any Gen 296. Cal Jur 3d Municipalities t 168 Alm city council of a general law City eaY not reduce the salary of its members during their current terns or office, or the additional Wary of an elated mayor during his or bet cairent tam of office. 80 Ops Any Gen § 36805. Regular and ad ow 119 Collateral Referamces: § 36516.6. [Section repealed] Cal Jur 3d Municipalities if 172. 175 Added by Sims I98S ch 98 11. efftctive Jose 26, 1985, cud repealed, effective January 1. 1987, by its own tams The repealed swum reioW to mcmased compensation of council members elected on or after speck. § 36807. Special meeting ma gad date. Collateral Refereww. § 36517. Compeasation of clerk and treasurer Cal )or 3d Mumchpdnm 1172 Cabstand Refaneea: § 36808. [Section repealed ly Cal Jur 3d Mum npdIdm 1243 Repealed Stan 1993 ch 1138 12 (Sec I I 114 Oov cl aster iadx Beginning N 1992• 42 hsga i sdhcae changes or sdtlWwa. e e v iadnate am a mo. 114 Ow ci OFFICERS § 36517 shall be enacted which provides for automatic future increases in salary. Added Stars 1972 ch 59112 Cron References: Enactment of ordinances: 11 36930 et seq § 36516.5. Restriction on change in councilman's compensation during term of office A change in compensation does not apply to a councilman during his term of office; however, the prohibition herein expressed shall not prevent the adjustment of the compensation of all members of a council serving staggered terms whenever one or more members of such council becomes eligible for a salary increase by virtue of his beginning a new term of office. Added Stan tat Ex Sess 1966 ch 1215, effective April 11, 1966. Count" References: Cal Jur 2d Municipal Corporations 1 343 Attomey Gawnlb Opniau: 54 Opt Atty Caen 112 (delay in effective date of adjustment of salaries until one council member commences new term of once when the adjustment is adopted by ordmanee and a based on increase in city's population). § 36517. Compensation of clerk and treasurer The city clerk and the city treasurer shall receive, at stated times, a compensation fixed by ordinance or resolution. Added stats 1949 eh 79 11, Amended suits 1955 ch 750 1 1; Stars 1971 ch 275 11. Prior taw: Based on She 1883 eh 49 1855 p 268, as amended by Stab 1909 eb 100 11 148, Sats 1931 ch 13216 p 190, Seats 1933 ch 516 18 p 1322, Suits 1441 ch 130 1 1 p 1177. Amendment, 1955 Amendment Added "if the offices of city clerk and qty treasurer arc elective," in the second sentence. 1971 Ameadanot (1) Added "or resolution" at the end of the first sentence; and (2) deleted the second sentence which red: "Except upon incorporation of a city, if the as= of the city clerk and the city treasurer are elacum such compensation shall not be increased or diminished after their election or during their lams of oabe." crow notmo m Enactment of ordinances: 1136930 at seq. couta w Rebrom e Cal Jar 2d Municipal Corporations 1344. McKinney's Cal Dig Municipal Corporations 1305(0.5), (3). 56 Am Jar 2d Municipal Corporations, Counties, and Other Pali" Subdivisions 11258 at roe,. Attorney Ocoaal's Olommot; 34 cps Atty Gen 322 (eQect of municipal ordinance reducing Way of city treasurer commencing with beginning of neat tam of cake, effective before 43 Opp Ally the l l9 (sconce d� m transom dedad at such election). regulate working hours and place d work y elected city clerk). at day aavndl m 393 l) 117 ! EL SEGUNDO CITY COUNCIL MEETING DATE March 21. 2000 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION A Resolution increasing the amount of compensation to the City Clerk and City Treasurer RECOMMENDED COUNCIL ACTION 1) Discussion 2) Read by Title only 3) By motion, adopt Resolution increasing the amount of compensation to the City Clerk and City Treasurer. INTRODUCTION AND BACKGROUND The compensation currently provided for the City Treasurer and City Clerk was last increased in 1989 The duties of both Clerk and Treasurer have increased over the years, with both departments assuming more responsibilities and staff. An average work schedule for both consists of approximately 30 hours or more per week Both positions have increasing demands, which must be addressed on a daily basis The Official assumes the responsibilities of a Department Head and budget preparation is an integral part of the position Attached is a survey completed by elected City Clerks and City Treasurers in the area Among the questions asked were job responsibilities and time spent in the office. The responses mirror the job requirements of the El Segundo Clerk and Treasurer The average annual salary for City Clerk is $44,746, and for Treasurer is $45,887. When analyzing salary in relation to total department budget dollars for all cities responding to the survey, the City Clerk salary averages 21% of the annual Department budget, or $44,746. The City Treasurer salary averages 18% (7 cities responding) of the annual Department budget or $28,350 It is proposed that an annual salary of $46,500 base salary be established for both the City Clerk and City Treasurer. It is also proposed that a clause be included in the Salary Resolution to provide for an annual cost of living increase similar to that given to Management employees, which Council can, by action, reject each budget year if it is not warranted. FISCAL IMPACT. Operating Budget: $108,00, 001; $94,250 Capital Improvement Budget: Amount Requested: $76,700 Project/Account Budget: ProjeatlAccount Balance: Date: Account Number- 001. 400 - 1201 -4101 - $38,350,001-400-1301-4101 - $38,350 Project Phase- Appropriation Required: $76,700 from General Fund O Y "` TED• Date: March 13, 2000 f 7 mdy C 15 r# '3 RESOLUTION NO. A RESOLUTION OF THE CIT COUNCIL, OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER IAI (ELECTIVE AND APPOINTIVE OFFICERS) OF THE EL SEGUNDO ADMINISTRATIVE CODE. THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1 Section IAl 020 of Chapter IAl (Elective and Appointive Officers) of Title IA of the "El Segundo Administrative code" adopted by Resolution No 3045 as amended, is hereby to read as follows SECTION 1A1.020 RATES — ELECTIVE OFFICERS — COMPENSATION AND BENEFITS. Each of the incumbents of the following officers in the service of the City of El Segundo shalt be entitled to receive for his or her services, in his or her office, the rate or rates of compensation hereinafter set forth: (A) CITY CLERK ............................... ........................$46,500 (B) CITY TREASURER ........................ ........................$46,500 SECTION 2 Annual salary adjustments for the City Clerk and City Treasurer positions shall be established by the City Council and shall be identical to the cost-of-living adjustment (COLA) received by the City's management staff The annual percentage increase granted to the City Clerk and City Treasurer positions shall not exceed the amount granted to management employees Unless authorized by the City Council, salary, changes in benefits and/or other forms of compensation shall be lumted to annual cost -of -living adjustments (COLA) to base salary Cost-of-living adjustments shall take effect October 1, annually SECTION 3 All Resolutions and orders of the City Council heretofore passed and adopted with reference to the same, or any of the matters and subjects heremabove set forth or referred to, are hereby rescinded insofar as the same conflict with the provisions hereof I)Q SECTION 4 The City Clerk shall certify to the passage and adoption of flits resolution, shall enter the same in the book of original resolutions of said city, and shall made a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said city, in the minutes of the meeting at which the same is passed and adopted PASSED, APPROVED and ADOPTED this 21" day of March, 2000 Mike Gordon, Mayor ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No, was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 21" day of March, 2000, and the same was so passed and adopted by the following vote. AYES NOES. ABSENT ABSTAIN Cindy Morlesen, City Clerk APPROVED AS TO FORM. ark Hensl%IlCtty Forney X00 In1 x x x x x x x x I 0 O N ^ > 3 00 o N o 0 0 0 o 0 0 V R �Y N R 7 14, ' 7 M .•. .. O� V 'R IT C� O O O O O � O N_ S O O O 00 N O 00 0 �O 00 r- N M V Ci y 00 V 00 M t� N n .¢.1 UO 0000 69 69 69 69 69 m 6s d CL V] Vi 69 69 69 69 6s 69 0 0 O O O O O O O O O 0 00 N O O pOp N O kn o_ O O tZ _� N Z O W W W O O O W W w 0 00 O w 0 z z z >-' �+ z z z z z 0�0 O N O O O 00 O O n O In �o 00 4 — M O O Y Oi t- N N M C4 M M 00 M eT .+ l— M en 00 O W M 6s 6s 6s 6s 6s iA fA 6s 64 69 6s 66 fA } F Y � 3 V) � vs v] va v1 W 0 U1 v1 v1 0 li in N S r� ✓` rte, ✓' V. u h N N N 10 N 00 F U1 W Vl W cn WO v] W on W v] W O vJ rn v) OW VJ rvw o x ? > z ? z WO >1 z WWzW ? > >^ z >• OQw�ULU z cx wQ�zaoH� W oo 0o zwa zdv�P4 O °° C4 v� dUUZU zz z zz A F H �F H FF �.a wws LL, 9L, w a w w n.a as w ww w z Q cl z W W z d O > s w> ¢ FF� NNa O adwww °Uz U.d_tn U d Q W fY1 0.1 U U Uw U' 00 In1 X X O o0 W H9 69 V) fA O p O O O O O O O O C 7 V O W 7 O CIA w O w Ow z >1 zr 0 0 00 M M co� o�6 v O M M 6�9 b�9 b9 EA b9 w w O ww H a wa 00 ^� N w O w ww °z °zzz ¢ w w w w x O OU� A¢zw¢ w ��viUGa W Irl 3 II o' Ua X X X X K = Y >m W z O Q 0 O O � O O O N O O O N O V th OI O os 6s ss 60, 60, 69 O o cw 0 0' o' 4 Q 01 N C�1 O 4'1 V N E z z z z z z z z 00 00 N 0 M 0 O w 0� vryi lr W N N S CO N b9 V) 69 W9 65 64 f,9 F CIO LO Go rn O S z z >. m U S ¢ H q per( 00 z�aQ ¢ EX-Q z z z A a a Ew a a�. w ate, w a m ti0¢x"a O ti�>° ¢� zw QO z¢� x Ox�xOw °H� c7 jAOp o yWa�aoaN�H3¢ ¢¢amco m czd� a UUUw Irl 3 ►n4 NEON No ►n4 16 Consideration by Council to pay off the Golf Course bonds or determine the Wropnate time for payoff and adjustment of investments Recommendation — Discussion and possible action. 16 fns Memorandum To: City Cou cilN}/oman Wernick From: Bill Bue ((�l,' Date: 02/24100 �4 Re: Golf Course Bonds (ABAG XXV) ATT: Memorandum dated Jan 31, 2000 (Curran to Plumlee) Upon review of subject bond issue, attached memorandum, and the high yields of our investment portfolio; it is my opinion that from a pure dollar standpoint the City may not want to consider paying off the bonds until after August 2002 Our current investments are yielding in the 6 to 7% range and above, and the coupon payments on the bonds are 6 0% to 6.30% from now until August 2002. Furthermore, there is a redemption penalty required prior to August 2002 There would be some offsetting returns of around $300,000 a year income from the golf course operations if the bonds were paid off We, in this office, can invest in such a way as to accommodate a bond payoff date of August 2002 if the City Council advises us to do so. The more lead time we have, the better Job we can do of investing to meet that objective. If I can be of further assistance on this subject, please let me know 1 !' 6