1999 OCT 05 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of
the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally,
the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time
limit for comments is five (5) minutes per person,
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent, tf desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2.00 p m the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may
be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not
exceed five (5) minutes in length
In compliance with the Americans mth Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk,
607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 5,1999 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE — Councilmember Nancy Wernick
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only 5 minute limit per person, 30
minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council
Failure to do so shalt be a misdemeanor and punishable by a fine of $250
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et seg.) for the purposes of conferring with the
City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing
litigation, and /or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring
with the City's Labor Negotiators as follows
GQI -
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a))
1 Chaney v City of El Segundo, LASC Case No. BC 207453
2 Stier v City of El Segundo, LASC Case No. YC 034617
3 El Segundo v Stardust, LASC Case No YC 031364
4 David Venegas, et al v County of Los Angeles, et al, LASC Case No. BC 207136
5 Hill v El Segundo, USDC Case No CV 98 -1463
6 In re Michael Langley, Los Angeles County Civil Service Commission No 98 -229
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b). -1- potential cases (no further
public statement is required at this tune), Imtiation of litigation pursuant to Gov't Code §54956 9(c) -2-
matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — None
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
SPECIAL ORDER OF BUSINESS —
Interview candidates for LAX Master Plan Advisory Commission.
Recommendation — Interview and announce appointments.
ADJOURNMENT
POSTED:
DATE i
TIME , n
NAME
1005995p
002
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the
City Council and /ot items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the
Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for
comments is fn a (5) minutes per person
Before spenAing to the City Council, please come to the podium and state Your name and residence and the organization you
represent rf deemed Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2.00 p m the prior Tuesday) The request must include a brief
general descuption of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be
permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not
exceed five (5) minutes in length
In comphanctt o nh the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this mcehng.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBERS, 1999 - 7:00 P.M.
Next Resolution # 4133
Next Ordinance #1314
CALL TO ORDER
INVOCATION — Elder Linda Barentme, Reorganized Church of Jesus Christ of Latter Day Saints
PLEDGE OF ALLEGIANCE — Councilmember Nancy Wemick
PRESENTATIONS
(a) Commendations to Northrop - Grumman, Integrated Systems and Aerostructures, Western
Division, Raytheon Systems Company, Sensors & Electronic Systems, and the City of El
Segundo for their dedicated attention to implementing programs in waste reduction and in
recognition of their receipt of Waste Reduction Awards Program certificates from the State of
California
HH11c]
(b) Certificate of Appreciation presented to Charles O'Hearn for his contribution to the
community as a member of the Planning Commission from September 13, 1997 to August 4,
1998, to Steven J. Edlefsen for his contribution to the community as a member of the El
Segundo Senior Citizen Housing Corporation Board from August 7, 1995 to June 30, 1999, to
Charles Louis Pulci for his contribution to the community as a member of the El Segundo
Library Board of Trustees from July 10, 1996 to June 30, 1999, and to Tim Norland for his
contribution to the community as a member of the El Segundo Senior Citizen Housing
Corporation Board from June 16, 1998 to October 5, 1999
(c) Proclamation declaring the observance of the 23RD ANNUAL RICHMOND STREET
FESTIVAL from 10 a in to 5 p.m , Saturday, October 16, 1999 and encouraging the
community to join in the celebration.
(d) Proclamation declaring the week of October 3-9,1999 as FIRE PREVENTION WEEK,
observing Sunday, October 10, 1999 as FIRE SAFETY DAY IN EL SEGUNDO, and inviting
the community to participate in Fire Safety Day festivities at Recreation Park from 10 00 a in
to 1 00 p in on Sunday, October 10, 1999
(e) Proclamation encouraging participation in the American Heart Association's South Bay Heart
Walk 5K, starting at 8.30 a.m., at Torrance Memorial Family Medical Center in Manhattan
Beach on October 16, 1999
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf ofanoiher, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
nusdemeanoi and punishable by a fine of$150
(f) Request by Sabrina Huertas, President of World Walk Foundation for Breast Cancer, an
El Segundo -based non -profit organization, for City Council, for a waiver of fees, and for
support and assistance in a 4 Mile Walk- A -Thon through El Segundo on October 31, 1999
Recommendation — Approve request.
(g) Request by Gina Hoffman, Chairperson of St. Anthony Catholic Church annual carnival to be
held October 22 -24, 1999 on parish grounds, for waiver of carnival permit fee and electrical
permit charges, and for community support of the event.
Recommendation — Approve request.
(h) Presentation by Mel Zeldin, Assistant Deputy Executive Officer of Applied Science and
Technology Advancement at the South Coast Air Quality Management District, on the status
of LAX Ambient Air Monitoring Efforts
Recommendation — Receive and file report.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
Recommendation - Approval.
004
B. SPECIAL ORDERS OF BUSINESS - NONE
C. UNFINISHED BUSINESS - NONE
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS —
Announcement of appointments to LAX Master Plan Advisory Commission
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business
2 Warrant Numbers 2505336- 2505647 in total amount of $968,978 46, Warrant Numbers
2505648- 2505770 in total amount of $308,32136, and Wire Transfers in the amount of
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and/or adjustments; and wire transfers from
09/10/99 to 09/24/99.
City Council meeting minutes of September 21, 1999
Recommendation - Approval.
Request for approval to purchase electronic sound amplification components for City Council
Chambers at a cost of $8,405.00 to be funded from FY 98 -99 Government Buildings account
#001- 400 - 2601 -8104
Recommendation — Approve purchase and installation.
Change Order No. 1 to Insituform Technology, Inc. for the trenchless rehabilitation of a 12"
sewer main west of Main Street between Walnut and Maple Avenues.
Recommendation — Approve Change Order No. I in the amount of $29,624.75.
hicentive funding agreement between the City of El Segundo and the County of Los Angeles
for a County grant of $5,000.00 for pavement testing of Douglas Street between El Segundo
Boulevard and Alaska Avenue
Recommendation — Approve agreement and authorize the Mayor to execute the
agreement on behalf of the City.
Amendment to existing Contract #2640 extending the professional services contract with
Cassidy & Associates for a period of four (4) months at a cost of $15,000 per month from FY
1999 -2000 Budget (No 001- 400 - 2901 - 6407).
Recommendation — Approve extension and authorize Mayor to execute amendment
following review by City Attorney as to form and content.
005
Approval of three separate amendments to existing Professional Services Agreements
between the City of El Segundo and Hannah Bondial -Bowen Associates ($17,200), Willdan
Associates ($22,100), and, Tina Gall Associates ($5,800); to continue contract planning
support services to the Planning Division of the Planning and Building Safety Department,
throueh the current 1999 -2000 Fiscal Year
Recommendation —
1) Approve the following Professional Services Contract Amendments for:
(a) Hannah Brondial -Bowen Associates: Amendment Number 2 to
(b) Willdan Associates:
(c) Tina Gall Associates:
Contract Number 2666, in an
amount not to exceed $17,200;
Amendment Number 2 to
Contract Number 2669, in an
amount not to exceed $22,100;
Amendment Number 3 to
Contract Number 2523, in an
amount not to exceed $5,800;
and
2) Authorize the Mayor to execute each contract amendment on behalf of the City.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS -
G. REPORTS - CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
I. REPORTS - CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCILMEMBERS
Councilmember McDowell - NONE
Councilmember Gaines - NONE
Councilmember Wernick — NONE
Mayor Pro Tern Jacobs - NONE
Mayor Gordon —NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of S50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalfof their employer,
must so idenirfi, themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
MEMORIALS
006
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec 54960, et seg ) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor
Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5 00 p in , October 5, 1999 under "Closed
Session" (if needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE �=
TIME _
NAME ;
100599ag
007
City Manager, El Segundo
350 Main Street
El Segundo, CA 90245
Dear Ms. Strenn,
Sept. 1, 1999
The World Walk Foundation for Breast Cancer is an El Segundo -
based nonprofit 501(c)(3) organization dedicated to the education and
research of breast cancer. We are funding the Walk Around the World to
help us raise global awareness about breast cancer.
Polly Letofsky began the Walk Around the World August 1, 1999 in
Vail, Colorado. She is currently headed west towards El Segundo,
California before flying to the South Pacific. She will continue the Walk
through New Zealand, Australia, Southeast Asia, China, Central Asia,
and Europe. Polly will then return to the United States, completing her
walk in the year 2003. She will be the first woman to circumnavigate the
globe - via foot. This feat will involve a walk of 18,000 miles, four
continents, and 25 countries.
October is Breast Cancer Awareness Month, and the World Walk
Foundation for Breast Cancer would like to invite the local communities
to join Polly Letofsky on the last U.S. leg of her Walk Around the World.
We are proposing a 4 Mile Walk -A -Thou on October 31 through El
Segundo, in an effort to raise breast cancer awareness, raise funds for
breast cancer research and education, as well as bring some media
attention to our hometown.
I am enclosing a Preliminary Traffic Control Plan, a sample
Registration /Pledge Form for the Walk- A -Thon, a World Walk Foundation
Brochure, as well as some recent articles of publication about the Walk
Around the World. I would also invite you to look at our Web site:
www.worldwaWoundation.com.
If you would like more information or have any questions, please
call me at (310)606 -0262. I look forward to working with the City of El
Segundo to make this event a success.
Sing re -
abi Huertas
President
World Walk Foundation for Breast Cancer
531 Main Street, Suite 635 • El Segundo, CA 90245 -3060 • 310 - 606 -0262 0 0 8
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WORLD WALK FOR BREAST CANCER 5K ROUTE
Library Park South on Main Street to Grand Avenue
East on Grand Avenue to Center Street
North on Center Street to Oak Avenue
East on Oak Avenue to California Street
North on California Street to Acacia Street
West on Acacia Street to Center Street
North on Center Street to Imperial Avenue
West on Impenal Avenue to Main Street
South on Main Street to Library Park
010
E1 Segundo Police Department
348 Main Street • El Segundo, California 90245 -3885
(310) 322 -9114 / (31 O) 607 -2266 • Fax: (310) 640 -8648
LETTER OF AGREEMENT
September 15, 1999
Tim Grimmond, Chief of Police
The following materials and services will be required for the World Walk
Foundation for Breast Cancer Walk- A -Thon on October 31, 1999
1. Minimum of 20 volunteers.
2 Traffic cones will be provided for the event.
3 Traffic cones will be placed along the race route prior to beginning of the
event.
4. Each residence and business along the race route will be notified one
week before the event. A flyer will be delivered to each residence
detailing the event and parking /roadway restrictions that will be required to
safely stage the event.
5. A $1,000,000 in liability Insurance coverage is required. The certificate of
Insurance will be delivered to the City of El Segundo, with a copy to the
traffic Division by October 1, 1999.
6. Optional — Restroom and trash facilities provided near start/finish line of
the walk.
"Working together to meet our community's needs" Oil
City of El Segundo
INTER - DEPARTMENTAL CORRESPONDENCE
September 24, 1999
To: Mary Strenn, City Manager/ho
From: Tim Grimmond, Chief of Pol,05
Subject: The World Walk Foundation for Breast Cancer
The World Walk Foundation for Breast Cancer has sent us a letter requesting
City support for their 5K Waik -A -Thou. The walk will be held on Sunday, October
31, 1999, 7:00 to 10:00 A.M. The start and finish will be at Library Park on Main
Street and will cover surrounding streets in the area. A map of the walk course is
attached for your review.
The World Walk Foundation for Breast Cancer will arrange to provide a liability
bond, volunteers to assist the walkers, and will notify each residence and
business along the walk route. The event will require the service of three (3)
motor officers. Motor officers will be compensated at time and one -half overtime
rate. The Street Department will have no exceptional cost related to this event.
Sign posting will occur during the workweek and no crew will be required the day
of the event.
EVENT MANPOWER (3 hours)
Police:
Street Department:
Three motor officers
TG AG /sn /X
Attachment: Walk request
Walk route
Letter of Agreement
$499.44
100.00
TOTAL $599.44
The World Walk Foundation for Breast Cancer would like City Council
approval to waive fees.
0 J 2
St. Anthony Catholic Church
710 East Grand Avenue
El Segundo, California 90245
September 16, 1999
Ms Mary Strenn
EL SEGUNDO CITY MANAGER
350 Main Street
El Segundo, CA 90245
Dear Ms Strenn
ter, -
,, G
SE" 2 0 1999
>' A,aiVAGcR'C OFFICE
This is to inform you that St Anthony's Catholic Church will again be holding its
annual carnival on the Pansh grounds
The dates this year will be October 22, 23, and 24, 1999 The hours will be 5 -I 1
p in on Friday, noon to 11 p in on Saturday, and noon to 8 p.m on Sunday Again this
year, we will be having E & M Company He is well known in the business of operating
carnivals
We will not require any special police involvement, other than normal duty looking
in on the carnival from time to time I will arrange to obtain the necessary perrmts from
the building and fire departments as last year
There are two requests that I would like to as of you As I understand it, there is a
charge for a permit fee and also a charge for the electrical permit These charges may be
waived by action of the city council and they have. done so in the past Also, we would
are requesting for the first time a proclamation from the city for our event
I do not know what the total amount of theses charges will be at this time, since
the building department said the cost of the electrical permit is based on the equipment
used In any case I would appreciate it if you would request the waiver of these fees at
the next city council meeting
If you have any questions regarding the upcoming carnival, please feel free to
contact me at home/work (310) 640 -2471
Thank you for your cooper°•'^
cc Building Department
n13
City of El Segundo
INTER- DEPARTMENTAL CORRESPONDENCE
September 23, 1999
To: Mary Strenn, City Manage9b
From: Tim Gnmmond, Chief of Polio
Subject: St Anthony's Catholic Church Annual Carnival
On October 22, 23, and 24, 1999, St Anthony's Catholic Church will be holding
its annual carnival on the Parish grounds. Overtime for police services will not be
required for this event. On-duty officers will walk through the carnival as part of
their regular shift.
TG /AG:sn
Attachment
014 --
City of eC sequnclo
INTER - DEPARTMENTAL CORRESPONDENCE
TO: Mary Strenn, City Manager
THROUGH:ihm Hansen, Interim Director, Planning & Budding Safety
FROM: rvdle, Senior Plans Examiner
DATE: ' September 24, 1999
SUBJECT: Electrical Permit Fee
St Anthony's Catholic Church
The Building Division received a copy of a letter to you dated September 16, 1999, from
St Anthony's Catholic Church, requesting waiver of the electrical permit fees for their
upcoming annual carnival on October 22 - 24, 1999 Fees for this permit are set forth
below
3 generators ($50/each) $150.00
Permit issuance fee $15.00
Microfilm charge $1.00
Total Electrical Permit cost 1166.00
015
4 South Coast
Air Quality Management District
21865E Copley Drive, Diamond Bar, CA 91765.4182
(909) 396 -2000 ' http, / /www.agmd gov
OFFICE OF PUBLIC AFFAIRS AND
TRANSPORTATION PROGRAMS
FACSIMILE TRANSMITTAL -FORM
DATE: 816/99
TO:
Number of Pages (including cover page), 1
Marlene Hake-T, Executive Asst.
TIME: 1 :00P.m.
PHONE #:
to City 'Manager
(COMPANY: El sesn an pp,)( #; (310) 3Zar7137
FROM: Marilyn Traynor' .1 PHONE #; (909) 396 -3951
FAX #: C909) 396 -3641
r .
SUBJECT: Ckty, Cvuncll,pgendA September 21 meet&nr_
MB5SAGE: Please add the following to rho try a� ag a FOP 010 weeting
PreseotAt�on'on'Status of LAX Ambient ASr Monit&rins Efforts
The person who will be •makZg the nireagntxninn s•a Moi zelbly ute PhA.,d .,uzber
is (909) 396r3058, '
and Technology. Advancement' % -VDv* (vdSi A.Y y+.ei,Iy JNlan #)gytnt` Jiji}Y1Lp
You may call the person indicated below if cooun=cation has not been fully receivegd
ri (909) 396. 1 S
D"dV110M r74.3onn dx 1 016
Announcement of appointments to LAX Master Plan Advisory Commission
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019
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
0911011999 THROUGH 0912411999
Date Payee Amount Description
9/10/99
Wells Fargo
30,000 00
Golf Course Payroll -TPT Tfr
9/20/99
Health Comp
1,03700
Weekly eligible claims 9/10
9/20/99
IRS
149,925 13
Federal Taxes PR6
9/20199
Wells Fargo
30,000 00
Workers Comp Tfr
9/22/99
Employment Development
28,841 80
State Taxes PR6
9/23/99
Health Comp
1,39981
Weekly eligible claims 9117
241,203 74
DATE OF RATIFICATION: 10/05/99
TOTAL PAYMENTS BY WIRE: 241,203.74
Certified as to the accuracy of the wire transfers by
Deputy Treasurer q/Z-)q 4
�1� Dater
Finance Director Z,�jJ'`//l zPZM,4V
Date
City Manager
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 21, 1999 - 5:00 P.M.
CALL TO ORDER - Mayor Gordon at 5 00 P M
PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Wermck -
Present arrived at 5 05 P M
Council Member Games -
Present
Council Member McDowell -
Present
City Attorney, Mark Hensley, requested the Council to add to the agenda an item that arose
after the positing of the agenda, regarding Government Code 54956 9 (b) and (c), discussion
on Contract compliance of LA Contractors, who are providing construction services in
connection with the communications center
MOVED by Council Member McDowell, SECONDED by Mayor ProTem Jacobs to add this
item to the agenda. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES:
MAYOR GORDON, MAYOR PRO TEM JACOBS, COUNCIL MEMBERS GAINES
AND MCDOWELL. NOES: NONE. ABSENT COUNCIL MEMBER WERNICK. 410 /1
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on behalf of
their employer, must so identify themselves prior to addressing the City Council. Failure to do
so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS -
Appointment of City Attorney Mark Hensley as labor negotiator regarding
City Manager Mary Strenn.
MOVED by Council Member McDowell, SECONDED by Mayor Pro
Tern Jacobs to appoint City Attorney Mark Hensley as labor negotiator
regarding City Manager Mary Strenn MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER
WERNICK ABSENT.
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 21, 1999
PAGE NO I
n21
CLOSED SESSION: The City Council moved into a closed session pursuant to
applicable law, including the Brown Act (Government Code §54950, et s q ) for the
purposes of conferring with the City's Real Property Negotiator; and /or conferring
with the City Attorney on potential and /or existing litigation; and /or discussing
matters covered under Gov't Code §54957 (Personnel), and /or conferring with the
City's Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't
Code §54956.9(a))
1 Chaney v City of El Segundo, LASC Case No BC 207453
2 Stier v City of El Segundo, LASC Case No YC 034617
3 El Segundo v Stardust, LASC Case No YC 031364
4 David Venegas, et al. v. County of Los Angeles, et al., LASC Case No. BC
207136
5 Greffon v City of El Segundo, LASC Case No YC 035155
6 Hill v. El Segundo, USDC Case No CV 98 -1463
7 People v Michael Langley, Los Angeles County Civil Service Commission
No. 98 -229
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b) -2- potential
cases (no further public statement is required at this time); Initiation of litigation
pursuant to Gov't Code§54956.9(c)• -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6)
- - Conference with City Attorney regarding contract negotiations for City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code
§54956 8) - None
SPECIAL ORDER OF BUSINESS -
Interview candidates for LAX Master Plan Advisory Board, Library Board of
Trustees and Investment Advisory Committee.
Council consensus to re- appoint Don Carter and appoint Jane Conley each to a
full three year term on the Library Board of Trustees, to expire June 30, 2002,
and Kirk Jon Walske to a full four year term on the Investment Advisory
Committee, to expire August 30, 2003
ADJOURNMENT at 6 55 P M
Cindy Mortesen, City Clerk
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 21, 1999
PAGE NO 2
022
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 21,1999 - 7:00 P.M.
CALL TO ORDER - Mayor Gordon at 7.00 P M
INVOCATION - Pastor Randy Williams, Pacific Baptist Church
PLEDGE OF ALLEGIANCE - Mayor Pro Tem Sandra Jacobs
PRESENTATIONS -
(a) Council Member Gaines presented a Certificate of Appreciation presented to M
Stacy Palmer for her contribution to the community as a member of the Planning
Commission from July 6, 1995 to June 30, 1999
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Wemick -
Present
Council Member Gaines -
Present
Council Member McDowell -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) individuals who have received value of$$0 or more to communicate to the City
Council on behalfofanother, and employees speaking on behalfoftheir employer, must so identify themselves prior to
addressing the Cary Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
John Tunno spoke against the approval of the Ordinance providing for Auto Repair Business in
Smoky Hollow
Dorothy Kent, resident, spoke regarding no longer having to dial 310 to dial local calls
Sandra Mason, resident, spoke regarding a Resolution approved at the last meeting for
landscaping improvements on Sepulveda. Also spoke regarding parking on Eucalyptus, and
stated that parking is marked on the East side of the street but not on the West side
Jane Fnedkin, resident, spoke against the approval of the Ordinance providing for Auto Repair
Business in Smoky Hollow
Jane Tunno, spoke against the approval of the Ordinance providing for Auto Repair Business in
Smoky Hollow
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 7, 1999
PAGE NO I
023
Jerry Hams, resident, spoke against the approval of the Ordinance providing for Auto Repair
Business in Smoky Hollow
Tom Mulligan, resident, spoke against the approval of the Ordinance providing for Auto Repair
Business in Smoky Hollow
Liz Gamholtz, resident, spoke regarding the approval of the Ordinance providing for Auto Repair
Business in Smoky Hollow Further stated that Council should respect the wishes of the people
Derek Greef spoke requesting City Council action on proposed encroachment of Public Works
Space in front of lus residence at 528 Standard Street
Roger Guard, spoke against the approval of the Ordinance providing for Auto Repair Business in
Smoky Hollow
Bret Ryan, resident, spoke against the approval of the Ordinance providing for Auto Repair
Business in Smoky Hollow
Steve Bogm, resident, spoke regarding the Old Town Patio, and the entertainment permit issued
to this establishment He further requested that Council take action to reduce the sound nuisance.
Bob Metcalf, resident, spoke in favor of the Ordinance providing for Auto Repair Business in
Smoky Hollow.
Mark Renner, resident, spoke against the approval of the Ordinance providing for Auto Repair
Business in Smoky Hollow
Thomas Dickton, resident, spoke regarding airport issues, and sound insulation.
Tent' O'Bnan, resident, spoke against the approval of the Ordinance providing for Auto Repair
Business in Smoky Hollow
Chuck Wilkerson, resident, spoke against the approval of the Ordinance providing for Auto
Repair Business in Smoky Hollow.
Pam Jenson, resident, spoke against the approval of the Ordinance providing for Auto Repair
Business in Smoky Hollow
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 7, 1999
PAGE NO 2
0,24
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
MOVED by Council Member Gaines, SECONDED by Mayor Pro Tern Jacobs to read all
ordinances and resolutions on this Agenda by title only MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
ITEM TAKEN OUT OF ORDER FROM LATER IN THE AGENDA
10. Ordinance, amending the Zoning Code revising the regulations for automobile service
uses in proximity to residentially zoned property in the Small Business (SB) and Medium
Manufacturing (MM) Zones in the Smoky Hollow Specific Plan Area, and, a Negative
Declaration of Environmental Impacts in accordance with the California Environmental
Quality Act (CEQA) Environmental Assessment BA-483 and Zone Text Amendment
ZTA 99 -2 Applicant. City of El Segundo
Mayor Gordon gave a brief chronology of zoning changes and how a restriction on Auto
Service Industries began.
City Attorney Mark Hensley read the following:
ORDINANCE NO. 1308
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT NO. EA483 AND
ZONE TEXT AMENDMENT ZTA 99 -2, AMENDING THE EL SEGUNDO MUNICIPAL
CODE BY AMENDING VARIOUS SECTIONS OF TITLE 20 (THE ZONING CODE.)
PETITIONED BY THE CITY OF EL SEGUNDO.
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to adopt
Ordinance 1308, amending the Zoning Code revising the regulations for automobile service uses
in proximity to residentially zoned property in the Small Business (SB) and Medium
Manufacturing (MM) Zones in the Smoky Hollow Specific Plan Area, and, a Negative
Declaration of Environmental Impacts in accordance with the California Environmental Quality
Act (CEQA). Environmental Assessment EA-483 and Zone Text Amendment ZTA 99 -2
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS -
1 Continued Public Hearing on FY 1999 -2000 Operating Budget and Five -Year
Capital Improvement Plan and Adoption of Resolutions approving Appropriations
Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 1, 1999
PAGE NO 3
02 5
Mayor Gordon stated this is the tune and place hereto fixed for a pub
discuss the FY 1999 /2000 Preliminary Budget and Five -Year Capital
Improvement Plan, He asked if proper notice had been done and if an7
Communications had been received. Clerk Mortesen stated that noticin
done in a timely manner and no written communication had been receiN
regarding this item
Liz Gamholtz, resident, spoke regarding public input. and the Capital
Improvement Committee. She further stated that no one has listened to th
regarding the Civic Center improvements, and the fact that many people d
want any improvements. She felt that all the Civic Center needs is electrici
flowers.
Mark Renner, resident, spoke regarding Sepulveda Blvd. and the cost of
maintenance
Peggy Tyrrell, resident, spoke regarding the Civic Center improvements and th,
she does not feel they are necessary
Council consensus to close the public hearing.
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to zero thi
budget of the Aviation Safety and Noise Abatement Committee and allocate the funds to the
LAX Master Plan committee MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Consensus to pull from the consent agenda item 6,7, &, and 9 for adoption during the
budget.
Extension No G of Contract No.2132 for the City /School District Library
Systems Affiliation Agreement for the period October 1, 1999 to September 30,
2000 (Fiscal Impact 10/99 -9/00 = $190,950).
MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Wermck to amend
Agreement No. 2132 for Library Services to a 3 years agreement from October 1, 1999 to
September 30, 2002, with a clause enabling the city to rescind each year during the budget
process if funding if not available
7, Funding Agreement No-2725 between the City of El Segundo and the E1 Segundo
Unified School District for the period October 1, 1999 to September 30, 2000.
(Fiscal Impact: $250,000).
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 7, 19"
PAGE NO a
f
MOVED by Council Member Wenuck, SECONDED by Council Member McDowell to
amend the verbiage on the Funding agreement to be broader than provided for.
Adopt Resolution No 4130 of the City Council of the City of El Segundo,
California providing for salary and benefit changes to Chapter 1A2 (Management -
Confidential Series) of the El Segundo Administrative Code (Fiscal Impact-
$40,900 FY 1998/1999 & $207,000 FY 1999/2000)
Amendment A to Contract No 2630 for Employment Agreement between the
City of El Segundo, California and Mary Strenn
Council Member Wenuck requested to hold the CIP Budget until the next meeting She also
stated that Education and Training be expanded in some departments.
Mayor ProTem Jacobs stated that she will not vote on issues regarding the Downtown area due
to a possible conflict of interest.
City Attorney read the following:
RESOLUTON NO. 4131
A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING AND ADOPTING AN OPERATING BUDGET AND
FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1999/2000.
MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to adopt
Resolution No. 4131, approving and adopting an operating budget and five -year Capital
Improvement Program for fiscal year 99/00. MOTION PASSED BY THE FOLLOWING
VOICE VOTE. AYES: MAYOR GORDON, MAYOR PRO TEM JACOBS, COUNCIL
MEMBER GAINES AND MCDOWELL. NOES: NONE. ABSTAIN: COUNCIL
MEMBER WERNICK 4/0/1
RESOLUTION NO. 4132
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING AND ADOPTING APPROPRIATION LIMIT FOR
FISCAL YEAR 1999/2000
MOVED by Council Member Gaines, SECONDED by Council Member Wemick to adopt
Resolution No. 4132 approving and adopting appropriation limit for fiscal year 99/00
MOTION PASSED BY UNANIMOUS VOICE VOTE. 510
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 7, 1999
PAGE NO 5
027
MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve
Consent Agenda items 6, 7, 8, and 9, with amendments MOTION PASSED BY
UNANIMOUS VOICE VOTE. 510
Mayor Gordon left the dais 9.00 P.M.
C. UNFINISHED BUSINESS
2. Proposal for the City of El Segundo to award the contract for completion of the
construction of the El Segundo Public Safety Communications Center protect.
Council approved proceeding with Hazama Corporation with City Attorney to
attempt to resolve issues with Surety Company
ITEM DISCUSSED LATER IN THE MEETING
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
Announcement of appointments to LAX Master Plan Advisory Board, Library
Board of Trustees and Investment Advisory Committee.
ITEM DISCUSSED LATER IN THE MEETING
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If
a call for discussion of an item is made, the item(s) will be considered individually under the
next heading of business.
Warrant Numbers 2505049- 2505335 in total amount of $832,914.43, and Wire
Transfers in the amount of $1,144,034.69.
City Council meeting minutes of September 7 and 9, 1999.
6 ITEM TAKEN OUT OF ORDER EARLIER IN THE MEETING
ITEM TAKEN OUT OF ORDER EARLIER IN THE MEETING
ITEM TAKEN OUT OF ORDER EARLIER IN THE MEETING
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 7, 1999
PAGE NO 6
028
ITEM TAKEN OUT OF ORDER EARLIER IN THE MEETING
10 ITEM TAKEN OUT OF ORDER EARLIER IN THE MEETING
11 ITEM PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
12 Accept the completion of the 1998 -99 slurry seal application at various locations
Project No PW 99 -2 (final contract amount $101,812 28)
13 Approve the renewal of Library's Annual Periodical Subscription List with
EBSCO Subscription Services for the period January 1, 2000 - December 31, 2000
Fiscal Impact• $12,57169 (Appropriated under Library Account 6104 -5501 in
FY 1998/99 Budget)
14 Approve the replacement of chairs in Council Chambers dais area, the Council
office and the City Hall West Conference Room (Fiscal Impact. $12,700).
Dispose of the chairs deemed unsafe and send the remainder to auction at a later
date
15 Examination plans for the Personnel Merit System job classifications of Planning
Manager, Building Safety Manager, Planning Technician, Water Maintenance
Worker 1/11 and Wastewater Maintenance Worker I/II
MOVED by Council Member Wemick, SECONDED by Council Member McDowell to
approve Consent Agenda items numbers 4, 5, 12, 13, 14, and 15. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 410 MAYOR GORDON ABSENT.
CALL ITEMS FROM CONSENT AGENDA
11 Award of Contract No. 2726 to Hayer Consultants for project inspection services,
not to exceed $6,500.00 and Contract No. 2727 to All American Asphalt for the
rehabilitation of Douglas Street from El Segundo Boulevard to Alaska Avenue, in
the amount of $245,488.24
(ITEM PULLED IN ERROR)
MOVED by Council Member Wermck, SECONDED by Council Member McDowell to
approve the award of Contract No. 2726 to Hayer Consultants for project inspection services, not
to exceed $6,500.00 and Contract No. 2727 to All American Asphalt for the rehabilitation of
Douglas Street from El Segundo Boulevard to Alaska Avenue, in the amount of $245,488.24.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR GORDON ABSENT.
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 7, 1999
PAGE NO 7
f) 9
ITEM HELD FROM EARLIER IN THE MEETING
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
Announcement of appointments to LAX Master Plan Advisory Board, Library
Board of Trustees and Investment Advisory Committee
Mayor ProTem Jacobs announced the appointments Don Carter and Jane Conley each to a full
three year term on the Library Board of Trustees, to expire June 30, 2002, and Kirk Walske to a
full four year term on the Investment Advisory Committee, to expire August 30, 2003
ITEM HELD FROM EARLIER IN THE MEETING
No action taken on the request of Mr. and Mn Greeff, on the proposed encroachment of Public
Works Space in front of the residence at 528 Standard Street.
C. UNFINISHED BUSINESS
ITEM HELD FROM EALIER IN THE MEETING
Proposal for the City of El Segundo to award the contract for completion of the
construction of the El Segundo Public Safety Communications Center project.
MOVED by Council Member McDowell, SECONDED by Council Member Wemick to
continue discussions with Surety Bond Company to award construction Contract to Hazama
Corporation and settle disputes with LA Contractors and Surety Company MOTION PASSED
BY UNANIMOUS VOICE VOTE. 410 MAYOR GORDON ABSENT.
F. NEW BUSINESS -
G. REPORTS - CITY MANAGER - NONE
H. REPORTS - CITY ATTORNEY - NONE
I. REPORTS - CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCIL MEMBERS
Councilmember McDowell -
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 7, 1999
PAGE NO 8
Cho
Spoke regarding the developments on the zoning debate and some unsettling accusations that
arose out of the process.
Councilmember Gaines -
Reported on airport issues.
Councilmember Wernick -
Spoke regarding the victory of the 310 area code, and the 424 overlay
Mayor Pro Tem Jacobs - NONE
Mayor Gordon - ABSENT
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves poor to addressing the Cdy Council Failure to do so shall be a
misdemeanor and punishable by a fine of $150.
Sandra Mason, resident, spoke regarding parking on Eucalyptus, and handicap parking by the
Post Office, and City Hall
Derek Greeff, resident, spoke regarding encroachment permits.
Ken Schofield, resident, spoke regarding comments that were made earlier in the meeting and
stated he took exception to them.
Bill Watkins, Superintendent of the School District, thanked Council for the support and
approval during the budget process
Jane Fnedkin, resident, spoke regarding Council actions on the Smoky Hollow issue, and
commented on Council actions.
Chris Powell, School Board Member, thanked Council for their support of the Schools
Liz Gamholtz, Aviation, Safety, and Noise Abatement Committee, inquired as whether their
budget was approved
Mayor ProTem Jacobs, responded to comments of Ms. Mason on the 20- minute parking by her
business
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER 7, 1999
PAGE NO 9
r 3 1
Council Member Gaines stated that the budget for the Aviation, Safety, and Noise Abatement
Committee has been zeroed and the money shifted to the LAX Master Plan Advisory Committee
along with the operations of electronic monitoring devices
CLOSED SESSION - NONE
REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE
ADJOURNMENT at 9:50 P.M. to October 5, 1999, 5.00 P M
Cindy Mortesen, City Clerk
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
SEPTEMBER7, 1999
PAGE NO 10
032
EL SEGUNDO CITY COUNCIL MEETING DATE: October 5, 1999
Request for approval to purchase electronic sound amplification components for City Council Chambers at a cost of
$ 8,405 00 to be funded from FY 98 -99 Government Buildings account # 001 -400- 2601 -8104
RECOMMENDED COUNCIL ACTION:
Approve purchase and installation
INTRODUCTION AND BACKGROUND:
The sound amplification system presently installed in the City Council Chambers has individual elements that range
between 10 to 25 years in age The useful life of electronic equipment of this nature, however, is estimated to be
approximately 10 -15 years The outdated electronic components include an amplifier, a bank of 12 channel mixers
and associated equipment, all of which, in terms of parts availability and labor, are obsolete and not cost effective to
repair in recent weeks on two separate occasions, system failures occurred during important City Council meetings
that caused disruption to both in- Chamber and Community Cable broadcast audiences
DISCUSSION:
In 1998, the Council Chamber's microphones were replaced with state -of- the -art equipment, which greatly enhanced
voice projection quality. Amplification components, however, were not replaced at that time. The recent system
failures have prompted Staff to request audio equipment vendors to inspect the system and provide bids for
replacement of the outdated electronics The following companies, all vendors currently used by the City, provided
quotes for the purchase and installation of a new audio amplification system
Linde's Electronics $ 8,40500
Southland Sound Corporation $10,19500
Brassfield Communications $11,83300
To insure the continued integrity of amplified sound delivery to both in- Chamber and home viewers, Staff recommends
that the Council Chamber's electronic amplification system be replaced and that the low bid estimate of $ 8,405 from
Linde's Electronics be accepted Detailed spec sheets for each piece of equipment are available Equipment
specifications in the bid have been reviewed and accepted by a Technical Committee member. Although this is not
a budgeted item, funds for this urgency purchase have been identified within the remaining FY 1998 -99 Government
Buildings budget Aline item transfer from within that section to account number 001 -400- 2601 -8104 will provide
funds for this purchase
ATTACHED SUPPORTING DOCUMENTS:
Equipment lists and bids for costs of purchase and installation of sound amplification system
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance.
Account Number:
Project Phase:
Appropriation Required:
Yes
No
$6,40500
Date:
001 -400 - 2601 -8104
No
QjtlGl ATED: Date:
Ron Green, Interim Director of Public Works
RE W ED S bath:
ager
X33
n
%11R�n ' �+
ACTION TAKEN' NAM turn vY:TnA tv, ron Om e u 1
LINDA'S ELECTRON /CS Professional Sound & Security Products
12015 Slauson Avenue, Suite N, P.O. Box 2703, Santa Fe Springs, California 90670
CA (800) 22 -LINDE Los Angeles area. (562) 698 -8385 Fax (562)698 -0684
September 15, 1999
Jon Hisamoto
City of El Segundo
150 Illinois St
El Segundo, CA 90245
Dear Jon,
RECEIVED
SEP 1 7 1999
MAINTENANCE FACILITY
Linde's Electronics is pleased to offer a quote for the upgrade of the Council Chamber
sound system at El Segundo. We propose to install the following equipment in your
existing rack:
2 ea. BIAMP autoONE , 8 in automatic mic mixers
1 ea BIAMP DP /M28 , 2 in, 8 out distribution amplifier
i ea, Compact Power 300D amplifier
1 ea. Behringer DPS 1100 feedback exterminator
6 ea. Quam 8C10 /8U/W Coax speaker with baffle and transformer
1 ea. Shure LX24/58 Handheld wireless mic system
1 ea. Marantz PMD510 Cassette recorder
4 ea. Switchcraft J3FS mic jacks
1 lot wire and connectors
The above equipment can be installed for a sound improvement cost of $ 8,405.00,
including tax and a one year warranty on parts and labor. The BIAMP equipment carries a
5 year manufacturer's warranty
We hope the proposed equipment meets your requirements. if there are any questions
please call.
Regards,
David G. Kalb
General Manager
034
Ccnrracor 5 LCenSe 2e• 5x SALES INSTALLATION SERVICE ENGINEERING Searcy Alarm LiCense LAW0188
OUTI�LAND SOUND
corporation
1145 SOUTH FOR BLVD ,LOS ANGELES, CA 90022 -2998
(323) 266 -4575 FAX (323) 266.4751
CONTRACTORS STATE LICENSE NUMBER 213957
http //home earthlink net/-sscla Email sscla®earthhnk net
September 15, 1999
City of El Segundo PROJECT:
Public Works Dept
150 Illinois Street Council Chambers Sound System
El Segundo, CA 90245
Attn: Jon Hisamoto
We take pleasure in submitting the following quotation on equipment and services to
meet your requirements, for acceptance within 30 days from the above date
TERMS: SEE NOTES
ESTIMATED DELIVERY: SEE NOTES
Provide labor and material for a new Sound Reinforcement System for the Council
Chambers as outlined in our proposal letter of September 15, 1999. The following
major equipment is included
QUANTITY DESCRIPTION
4 Bose Model 8 Flush Ceiling Mounted Loudspeakers
1 Lot Reuse existing auxiliary area Loudspeakers and cable in "as in condition"
1 Floor Standing Sound System Equipment Cabinet 54" tall with oak side panels
and Plexiglas front door The cabinet will be fabricated and wired for the
following electronics-
1 Commercial / Industrial 60 watt Amplifier (Counai Chambers)
1 Commercial i Industrial 120 watt Amplifier (Auxiliary Areas)
1 Custom Speaker Switch Panel for auxiliary areas and lobby
/outdoor areas
1 Bose System Controller for Model 8 Speakers
n Alt LICENSE BOARD • 1020 N STREET•SACRAMENTO, CALIFORNIA 95814
Council Chambers Sound System 035
1 Lot Signal Processing Equipment to include
Limiter, Feedback Eliminator, Room
Equalization, Signal Delay for lobby speakers
1 Distribution Amplifier
1 Lot Shure Automatic Microphone Mixers for nine existing Shure Microphones
1 SSC Custom Podium Microphone Mute Switch Assembly
1 SSC Custom Record Output Receptacle Assembly
1 SSC Custom VCR Audio Input Receptacle Assembly
2 SSC Custom Microphone Receptacle Wall Plates (table nucrophones)
1 UHF, Frequency Agile, Wireless Microphone System including
1 UHF Receiver (installed in sound cabinet)
1 UHF Hand Held Microphone J Transmitter
1 UHF Belt Pack Transmitter with lavaher microphone
1 Lot Reuse existing microphones, cable, and receptacles except as noted above
1 Lot System engineering including the Bose Modeler Computer Aided Design
process
1 Lot Installation, set up, test, adjustment of system including room equalization
process
2 System Operation and Maintenance Manuals
1 Lot In service training on proper use of the system
tUm
Contract Price (Tax Included) $10,195.00
Wt: Whfi EBOARD. 1026 N STREET•SAORAMEW0.
Council Chambers Sound System
0,36
OUTULAND SOUND
%_ corporation
1145 SOUTH FORD BLVD, LOS ANGELES, CA 90022 -2998
(323) 266 -4575 FAX (323) 266-4751
CONTRACTORS STATE LICENSE NUMBER 213957
http //home earthlink net/ -sscla Email sscla®earthhnk net
September 15, 1999
City of El Segundo PROJECT.
Public Works Dept.
150 Illinois Street Council Chambers Sound System
El Segundo, CA 90245
Attn: Jon Hisamoto
We take pleasure in submitting the following quotation on equipment and services to
meet your requirements, for acceptance within 30 days from the above date
TERMS: NET 30
QUANTITY DESCRIPTION
ESTIMATED DELIVERY- 2 WEEKS A R O
Marantz PMD -510 Professional Dual Well Cassette Recorder with serial recording capabthtie�
Desk Top Cabinet for above
Contract Price (Tax Included) $921.00
Notes.
1 All new equipment and workmanship are guaranteed for a period of one year from
installation completion
2. 115VAC power receptacles at maul equipment location to be furnished and installed, within
6 feet, by others, or we will reuse existing
3. Quotation includes 1 hour of in- service training of owner designated personnel.
4. This quotation is valid only if we are awarded the contract to rework the Council Chamber
Sound System.
ACCEPTED: Respectfully Submitted,
0
Date:
P/O No
MIKE MULLEN
SOUTHLAND SOUND CORPORATION
TATE LICENSE BOARD • 1020 N STREE PSACRAMENTO, CALIFORNIA 95814
Council Chambers Sound System 037
- ,.,I �1 1 1L •rVL JLVLYJJ OGr L 77 iifui IVO. Ui. U ".U1
BRASSFIELD COMMUNICATIONS
6281 CHALET DRIVE
COMMERCE, CA 90010
Tel: (562) 806.3325 * Fax: (562) 928.2455
License #384578 C -7 & C -10
Message Continued
The following is a quotation is based on information received via Doug Eckes, Field Foreman and yourself
on the systems operational requirements.
C ouncil Chamber - Upgrade Public Address System
Brasstield Scope Of Work:
1. Provide and install (6) speaker and baffle. Re-use existing cable
2 Provide (1) Telex handheld wireless microphone transmitter and receiver base unit
3 Provide (2) BiAmp DLA03 automixer and (1) BiAmp ANC22 Noise Compensator
4 Provide (1) BiAmp DPIM29 distribution preamplifier / mixer and (1) BiAmp power amplifier, 120 watts
5 Repair existing microphono receptacles
6 Repair exists g microphone muting controls
Total Material $8,675.00
Total Labor - '- _8
Total $11,833 00
Line item #1- _Ad_diti_onal Labor _
1 Should Brassfleld not bave (4) consecutive days to installation. This labor is an allowance to work _
around council meeting schedule
_ Labor a_ --_ -- $880.00
Total bor
Total $880.00
Line Item 92 - Dual ('a*ceffe Plover• rroif DMrLCrn
Total Material
Total Labor
Total $1,058.00
Should you have questions please feel free to ive us a call. j
Sincerely
James
SALES, ENGINEERING, INSTALLATION & SERVICE
ecurity * CCTV * Music * Public Address * Intercom * Voice & Data Cables * Fire Alarm * Access Control
Rauland -Borg Distributor * HealtheareJEducational
I
EL SEGUNDO CITY COUNCIL MEETING DATE. October 5, 1999
AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda
AGENDA DESCRIPTION:
Change Order No 1 to Insituform Technology, Inc , for the trenchless rehabilitation of a 12" sewer main west
of Main Street between Walnut and Maple Avenues
RECOMMENDED COUNCIL ACTION.
Approve Change Order No. 1 in the amount of $29,624.75
INTRODUCTION AND BACKGROUND:
The adopted Capital Improvement Program Includes an annual program to rehabilitate City sewer mains As
part of this program, on September 7, 1999, the City Council awarded a contract to Insituform Technology,
Inc , in the amount of $33,956.50 for the trenchless rehabilitation of sewer mains After the award of this
contract, the program budget currently has a balance of approximately $80,000 00
DISCUSSION:
There is an existing 12" sewer main in an easement within private properties west of Main Street between
Walnut and Maple Avenues Staff recommends lining of this sewer main utilizing the balance of the funds
remaining in the annual sewer main rehabilitation program The current contractor, Insituform Technology,
Inc, has agreed to install the lining at $39 75/foot for a 12" main which is consistent with the low bid unit price
of $37 00 /foot for a 10" main
Staff recommends City Council approval of Change Order No 1 to Insituform Technology, Inc , In the amount
of $29,624 75 This cost includes lining of 701 feet of 12" sewer main and reconnecting sewer house
connections
ATTACHED SUPPORTING DOCUMENTS:
Location map
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
No
Yes
$29,62475
$120,00000
$80.000 00 Date: 9115199
301 - 400 -8204 -8317
Chance Order No 1
N COUNCIL10CT05 02 (9r24199 1100 A M)
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EL SEGUNDO CITY COUNCIL MEETING DATE: October 5, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Incentive funding agreement between the City of Ell Segundo and the County of Los Angeles for a County
grant of $5,000 00 for pavement testing of Douglas Street, between El Segundo Boulevard and Alaska
Avenue.
RECOMMENDED COUNCIL ACTION:
Approve agreement and authorize the Mayor to execute the agreement on behalf of the City
INTRODUCTION AND BACKGROUND:
The County of Los Angeles administers a grant program to reimburse cities for pavement testing costs relative
to pavement rehabilitation projects, such as the Douglas Street Rehabilitation Project, between El Segundo
Boulevard and Alaska Avenue The maximum amount of grant for each project 1s $5,000 00
DISCUSSION:
Staff had the pavement of Douglas Street tested in order to establish the rehabilitation strategy A request
for reimbursement of $5,000 00 from the County s grant program was subsequently submitted and approved
by the County
The County has required that the enclosed agreement be executed by the City prior to reimbursement of grant
funds This agreement has been reviewed and approved as to form by the City Attorney
ATTACHED SUPPORTING DOCUMENTS:
City-County Incentive Funding Agreement,
FISCAL IMPACT: Potential revenue of $5,000 00
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
No
Date:
Date:
IEW BY: Date:
2n. City WOOL
ACTION TAKEN: 6
N COUNOWCT0503 (9/24/99 1100 A-M)
r)AI
RUBBERIZED
A 5 P H A L T
CONCRETE
TECHNOLOGY
C E N T E R
COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
Mr. Bellur K Devarai
City Engineer
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr. Devaraj.
PO BOX 1460
ALHAMBRA , CA 91902 -1460
Toll Free (988) 777.4775
Fax-(323)221 -6501
http Uwww rebbenzedasphalt org
Email info@mbbenzedasphaltarg
September 9, 1999
REQUEST FOR REIMBURSEMENT FOR DEFLECTION TESTING
INCENTIVE PROGRAM NO. 1 — $5,000
RECEIVEr)
St? 1 ^ 9
i�Z
PU13LIC WORKS
ENGINEERING
Thank you for submitting your Request for Reimbursement for Deflection Testing and
QA/QC. We have reviewed the reports prepared by the County of Los Angeles and find
that they conform to the requirements of the Incentive Programs.
Enclosed are two originals and one copy of a proposed agreement which will allow the
County to reimburse your city for the above amount.
If the proposed agreement is satisfactory, please present it to your duly authorized City
officials for approval. Upon approval, please return the two originals of the agreement to
Mr Lynn D. Nicholson, County of Los Angeles Rubberized Asphalt Concrete Technology
Center, P. O. Box 1460, Alhambra, CA 91802 -1460. After approval by the County, we will
return the fully executed City original to your City.
If you have any questions regarding this matter, please contact me at 1- 888 - 7774775.
Very truly yours,
HARRY W. STONE
Director oMbllc Works
D. NICH ON
m Director
rized Asphalt Concrete Technology Center
LDN:Idr
DOC:TT787
Enc.
cc: Mr. Nathan Gauff
A public service provided by the L'ounty of Loa Angels and the Ca*mia Integrated waste Management Board
///V
442
COUNTY ORIGINAL
INCENTIVE FUNDING AGREEMENT
WHEREAS, the County of Los Angeles ( "County") has received funding from the
California Integrated Waste Management Board ( "CIWMB ") to continue the operation of
the Rubberized Asphalt Concrete Technology Center ("Technology Center ") for the
purpose of promoting the use of crumb rubber from scrap tires in roadway paving work,
WHEREAS, County's contract with CIWMB provides for the Technology Center to
administer two incentive programs designed to promote the use of rubberized asphalt in
California,
WHEREAS, pursuant to these incentive programs, County intends to disburse incentive
payments to cities and counties throughout the State to be used to offset the costs of
pavement deflection testing and quality assurance and control inspections,
WHEREAS, the City of El Segundo ( "City") has applied for and has been accepted to
receive such incentive funding;
NOW, THEREFORE, County and City agree as follows*
The term of this Agreement shall commence upon execution by both parties and
shall continue until May 15, 2000.
2. County shall distribute to City the amount approved by the County in incentive
funds to assist City in funding the project set forth in City's application, attached
hereto as Exhibit A, and County's acceptance letter, attached hereto as Exhibit
B, (hereinafter "Project "). Such funds shall be paid to City within sixty days of
County's receipt of City's written certification that the work called for under
Exhibit B has been completed
3. City agrees that it shall use the incentive funds received from County solely
toward the Project. City agrees that the Project shall be completed within the
term of this Agreement unless specifically agreed otherwise in writing by the
parties.
4. City shall indemnify, defend and hold harmless County and County Special
Districts, and their elected and appointed officers, employees, and agents from
and against any and all liability and expense, including reasonable defense costs
and legal fees, and claims for damages of any nature whatsoever including, but
not limited to, bodily injury, death, personal injury or property damage, including
property of City, or workers' compensation claims arising from or connected with
City's performance under this Agreement or any acts or omissions of City, its
employees, agents, or contractors in completing the Project which is funded by
this Agreement.
043
5 Without limiting City's indemnification of County and during the term of this
Agreement, City shall maintain commercial insurance or a program of self -
insurance acceptable to the County as follows*
A. General liability, commercial or a self - insurance program,
with a limit of one million dollars ($1,000,000) per
occurrence. If such insurance is written on a claims -made
form, it shall continue for three (3) years following
termination of this Agreement. If written with an annual
aggregate limit, the policy limit shall be three times the
above required occurrence limit. This insurance shall have a
retroactive date prior to or coinciding with the effective date
of this Agreement. Any commercial policy shall name the
County as an additional insured.
B. Comprehensive auto liability, commercial or a self - insurance program,
endorsed for all owned, non - owned, and hired vehicles with a combined
single limit of not less than one million dollars ($1,000,000) per
occurrence.
C. Workers' compensation insurance in an amount and form to
meet all applicable requirements of the Labor Code of the
State of California including Employer's Liability with a
$1,000,000 limit, covering all persons City is legally required
to cover.
Failure by City to procure and maintain the required insurance shall constitute a
material breach of contract upon which County may immediately terminate or
suspend this Agreement.
6. City agrees to comply with all terms and conditions of the Standard Agreement
entered into between the County and the CIWMB, attached hereto as Exhibit C.
7. County's contact person for purposes of this Agreement shall be Mr. Lynn D.
Nicholson. All notices and other written correspondence by City to County shall
be mailed by first class mail to Mr. Lynn D. Nicholson at the following address:
County of Los Angeles
Rubberized Asphalt Concrete Technology Center
P.O. Box 1460
Alhambra, Ca 91802 -1460
8. City's contact person for purposes of this Agreement shall be . All
notices and other written correspondence by County to City shall be mailed by
first class mail to at the following address:
2
044
Name
Agency
Street or P.O Box
City State Zip Code
3
r•45
IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has
caused this Agreement to be subscribed by its Department of Public Works and the City
of El Segundo has caused this Agreement to be subscribed on its behalf by its duly
authorized officer, this day of '199—.
COUNTY OF LOS ANGELES CITY OF EL SEGUNDO
DEPARTMENT OF PUBLIC WORKS
Title
Date
APPROVED AS TO FORM:
BY THE OFFICE OF COUNTY COUNSEL
4
a
Title MAYOR
Date
APPROVED AS TO FORM
CITY ATTORNEY
046
EXHIBIT A -
APPLICATION FOR DEEZECTION TESTING
REIlmURSZMWT FOR RUMBERIMM ASPHALT CONCRETE (RAC) PROJECTS
AGENCY MbM: City of El Segundo
ADDRESS: 350 Main Street
STREET
E1 Segundo California 90245
CITY STATE ZIP CODE
CONTACT PERSON: Mr. Bellur Devara3, City Engineer
NAME TITLE
TELEPHONE: (310) 322 -4670, x231 FAX: (310) 322 -4167
NUMBER OF RAC PROJECTS CCNSTRUCTED n3 THE LAST FIVE YEARS: One (Ik
PROJECT INFORMATION
Wig• Douglas Street
T -nCTS: El Segundo Boulevard to Alaska Avenue
TYPE:
ESTII,9aTED DATE OF CONSTRUCTION: March 1999
WORK TO BE DONE BY:
M.ENC4 PERSONNEL
-- -- — -- — - X ENGII1fiERING CONS[JLTANT ; � (/ h
RESUME' ENCLOSED
x RESUM' TO BE PROVIDED
SEND APPLICATION TO:
MR. LYNN D. NICHOISMi, FROMM DIRECTOR
ROINSERIZBD ASPHALT CONCRETE TECHNOLOGY CENTER
P. O. BOX 1460, ALRU9WA, CA 91002 -1460
FAX NO.: (213) 221 -6501
047
HARRY W STONC&i
August 10, 1998
COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
Mr Bellur Devaraj
City Engineer
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr Devaraj:
SW SOUTH PREMONr AVENUE
ALKAmBRA. CAUFORriU 912031771
Td,o6 (06)016$100
RUBBERIZED ASPHALT CONCRETE TECHNOLOGY CENTER
INCENTIVE PROGRAM NO. I
ROADWAY DEFLECTION TESTING
$5,000 MAXIMUM
ADDRESS ALL CORRESPONDENCE TO:
1' O Box 1460
A(,HA.MRRA. CAIJFORMLA 9120:•1466
N KE-ty v1,:ASE
RE Rren KE-2
Thank you for submitting one application for Deflection Testing to the Rubberized
Asphalt Concrete Technology Center We trust that this Incentive Program will encourage
your use of rubberized asphalt on your other projects as well.
APPLICATION FOR DEFLECTION TESTING
Your enclosed application for reimbursement under Incentive Program No. 1 for deflection
testing for the Douglas Street from El Segundo Boulevard to Alaska Avenue by an
Engineering Consultant is approved. $5,000 will be reserved for you for this project.
Enclosed are form(s) for requesting reimbursement for your project(s) under the Incentive
Programs A draft agreement between the County and the City is also enclosed for
informational purposes only. The final agreement will be sent to your City after the work
has been completed and we have received a written request for reimbursement from your
City.
r48
Mr Bellur Devaraj
August 10, 1998
Page 2
If you have any questions regarding this matter, please contact me at 1- 888 - 777 -4775 or
Fax No 323 - 221 -6501
Very truly yours,
H W STONE
Director of Public Works
LYNN D NICHOLSON
Program Director
Rubberized Asphalt Concrete Technology Center
LDN•Idr
DOC TT366
cc Mr Nathan Gauff
Enc
049
EXHIBIT C _
-ATE OF CALIFORNIA
STANDARD AGREEMENT — APPROVED eY THE
ATTORNEYGENERAL
1492
70 2 (REV 5.91) E TRACT M "R
IIWM-C7086
TARPwTERY fECERwL EphOYER pERiiFlGT,O., .upeER
,'HIS AGREEMENT, made and entered mtoithis 14" day of May, 1998, 95- 6000927
n the State of California, by and between State of California, through its duly elected or appointed, qualified and acting
hereafter called the State, and
:ounty of Los Angeles hereafter called the
Contractor.
NITNESSETH. That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulations of the State
ierelnafter expressed, does hereby agree to furnish to the State all services, materials, labor and equipment necessary to perform the work
specified In the attached Scope of Work (Attachment A). Performance of this Agreement shall be provided in accordance with the Scope of
Nark and the General Terms and Conditions contained in this Agreement attached hereto and hereby incorporated as part of this
4greement
=or these services, the State agrees to compensate the Contractor at the rates established in the Budget (Attachment A) The maximum
(mount payable under this Agreement shall not exceed 5500,000.00. Payment will be made monthly in arrears of service upon receipt of
ivolces in triplicate from the Contractor, as specified In the conditions of the Budget (Attachment A).
he State will withhold payment equal to ten (10) percent of each invoice until all work and other requirements are completed in accordance
Ilth this Agreement to the satisfaction of the State.
he tens of this Agreement shall be for the period of June 1, 1998, or the date of approval by the Department of General
hlchever is later, through May 15, 2000.
ate Gauff is designated as the Board's Contract Manager. His telephone number is: (916) 255-4587
inn Nicholson is the designated Protect Director an behalf of the Contractor. Her telephone number is (888) 777177 '+
MAx • Lfi�RNtt
ATTESTMANNE STURGE!
ONTINUED ON 3 SHEETS. EACH BEARING NAME OF CONTRACTnR ANn rnmTRACT NUM9ER_ wail mae nCCirFR
ie provisions an the reverse sloe nereor constitute a part of this Agreement CLERK OF THt BUA
�t UUr aur
gryr.o
VVI ,RCaa •vr,cn -45 5GMEME-n nea peen engM QIe anmea riefeiD
UDOTI ilia OEM Rr3r awye WnImn I I �-
STATE OF CALIFORNIA
CO
ENCY
WHtRACiDR {E eaaraa"aneV�WuN. wiriMra mPatleM1 PeRTerthp, ale)
ihfomia Integrated Waste m4nagement Board
County of Los Angel
tAUTNOR11E0
9Y (AUrNORM SIaNA uRel
_
NT' O PERSON SIGNING
PRWffW NAME AND TMA ON SIGNING
Iph E angler
Yvonne Rrath—ilt irka , Chairman — Board of Supervisors
E
ADDRESS
ecutive Director
500 West Temple Street, Los Angeles, CA 90012
UMENT
0,00000
CONTRACT
00
my own
C F P Extemal
funds are
Services
Gf General servicer
PPROVED fofi)
JUL - Z 1998 r
AS& carer cou"af
050
TERMS AND CONDITIONS OF STANDARD AGREEMENT
S
If this Agreement is for services as needed or has clearly specified sub - categories, a work authorization will be
required before work can begin on this Agreement
If this Agreement provides for progress payments, the State will withhold payment equal to 10 percent of each
invoice until all work and other requirements are completed to the satisfaction of the State in accordance with this
Agreement
Definitions
In interpreting this Agreement, the following terms will have the meanings given to them below, unless the context
clearly indicates otherwise
• 'Board" shall mean the California Integrated Waste Management Board.
'Executive Director' shall mean the Executive Director of the California integrated Waste Management Board or
his/her designate. Any references to Executive Officer will mean Executive Director or his/her designate.
• "State" shall mean the State of California including, but not limited to, the California Integrated Waste
Management Board andlor its designated officer.
• 'Contractor' shall mean the recipient of funds pursuant to this Aigmerent
• ' 'Subcontractor' shall mean a person or entity which contracts with the Contractor to perform all or a portion of
the work as specified in the Scope of Work (Exhibit A).
AIR OR WATER POLLUTION VIOLATION: Under the State laws, Contractor certifies that he/she shall not be. (1) in
violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air
pollution control district; (2) subject to cease and desist order not sublet to review issued pursuant to Section 13301
of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to
be in wolabon of provisions of federal law relating to air or water potiud&L
AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing,
signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the
Agreement is binding on any of the parties.
AMERICANS WITH DISABILITIES ACT: By signing this Agreement Contractor assures the State that it complies
with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as
well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
APPROVAL This Agreement is of no force or effect until signed by both parties and approved by the Department of
General Seances, if required. Contractor may not commence performance until such approval has been obtained.
ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of
the State in the form of a formal written amendment
AUDIT' Contractor agrees that the Board, the Department of General Services, the Bureau of State Audits, or their
designated representative shall have the right to review and to copy any records and supporting documentation
Pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a
minimum of three (3) years after final payment unless a longer period of records retention is stipulated or until
completion of an action and resolution of all issues which may arise as a result of any litigation, claim, negotiation or
audit whichever is later. Contractor agrees to allow the auditor(s) access to such records during normal bustrrosa I p/
hours and to allow interviews of arty employees who might reasonably have information related to such records. �b
Further, Contractor agrees to include a similar dght of the State to audit records and interview staff th any
subcontract related to performance of this Agreement (GC 8548.7, PCC 10115 ET SEQ., CCR Title 2, Sactlort
1896) Han audit reveals that the State funds are riot tieing expended or have not been expended In accordance
with this Agreement Corthactor may be required to forfeit the unexpended portion of the fiords andfor repay the
State for any improperly expended mordes. 051
County of Los Angeles
IWM -C7086
Page 3 of 8
AVAILABILITY OF FUNDS The State's obligations under this Agreement are contingent upon and subject to the
availability of funds appropriated for this Agreement
BANKRUPTCY: In the event proceedings in bankruptcy are commenced against the Contractor, Contractor is
adjudged bankrupt, or a receiver is appointed and qualifies, then the Board may terminate this Agreement and all
further rights and obligations by giving five (5) days notice in writing.
COMMUNICATION: All official communication from Contractor to the State will be directed to the Contract Manager
or the Executive Director, Califomia Integrated Waste Management Board, 8800 Cal Center Dnve, Sacramento, CA
45826
All formal notices required by this Agreement must be given in writing and sent by prepaid certified mail, fax,
personal delivery or telex.
COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of
Contractors expenses inured in the performance hereof, including travel, per diem, and taxes, unless otherwise
expressly so provided.
CONFIDENTIAL(1'Y/PUBLIC RECORDS: Contractor and the Board understand that each party may come into
possession of information and/or data which may be deemed confidential or proprietary by the person or
organization furnishing the information or data. Such information or data may be subject to disclosure under the
California Public Records Act commencing with Government Code, Section 6250, or the Public Contract Code. The
Board agrees not to disclose such information or data furnished by Contractor and to maintain such information or
data as confidential when so designated-by Contractor in writing at the time it is furnished to the Board, only to the
extent that such information or data is exempt from disclosure under the California Public Records Act and the Public
Contract Code. .
CONFLICT OF INTEREST. In regard to current or former state employees. Contractor agrees:
A Current State Employees (PCC 10410):
1. No officer or employee shall engage in any empioymenL activity or enterprise from which the
officer or employee receives compensation or has a financial interest and which is sponsored
or funded by any state agency, unless the empioymerd, activity or enterprise is required as a
condition of regular slate empkWnhent
2. No officer or employee shall contract on his or her own behalf as an independent contractor
with any state agency to provide goods or services.
Fortner State Employees (pCC 10411):
1. For the two-year period from the date he or she left slate employment, no former state officer
or employee may enter into a contract in which he or she engaged in arty of the negotiations,
transactions, planning, arrangements or any part of the decision - making process relevant to
the eonrraet while employed In any capacity by any state agency.
2. For the twelve morith period from the data he or she left state employment no former state
officer or employee may enter into a contract with arty state agency If he or she was employed
by that state agency in a policy- making position in the same general subject area as the
Proposed contract within the 12 -month period prior to his or her leaving state service.
If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement
void. (PCC 10420)
CONSULTING SERVICES, If this Agreement is for consulting services. Contractor is hereby advised of its duties,
obligations and rights under Public Contact Code 10355 though 10382.
CONTRACT MANAGEMENT. Contractor and the agents and employees of Contractor. in the performance of this
Agreement shall act in an independent capacity and not as officers or employees or agents of the State of
California. Contractor may change the designated Pmjeet Diractor, but the Board reserves the right to approve any Ill,
substitution of the Project Director. ContMcWea key personnel may not be substituted without the Board's Contract
Managers prior written approval. The Board may change on Contract Manager by notice given Contractor at any
time. Board staff will be permitted to work aide by side with Contractors staff to the extend and under conditions that
may be directed by the .Contract Manager. In this connection, Board employees will be given access to all data,
working papers, etc., which Contractor may seek to ultifte. Contractor will not be permitted to ufte Board 052
employees for the performance of services which are the responsibility of Contractor unless such utilization is
County c( Los Angeles
IWM -C7086
Page 4 of 8
previously agreed to in writing by the Contract Manager, and any appropriate adjustment in price is made. No
charge will be made to Contractor for the services of the Board employees while perfommng, coordinating or
monitoring functions i
CONTRACT VIOLATIONS: Upon receipt of information that any of the conditions of this Agreement have been
violated by the Contractor, the Board will have the right to conduct an investigation to determine whether a violation
has occurred. If, after nobce and public hearing, the Board finds that a violation has occurred, the Board may
terminate this Agreement immediately. The Contractor will be required to repay all unearned funds received from
the Board under this Agreement or transfer possession of all materials and equipment purchased and return the
balance of funds received and not expended for such material and equipment and render an accounting of all money
received.
CONTRACTOR EVALUATIONS- If this Agreement is for consulting services, the Contractors performance will be
evaluated by the Board The evaluation will be prepared within 60 days of the completion of this Agreement and
shall remain on file by the Board for a period of 36 months. If Contractor does not satisfactorily perform the work or
service specified in this Agreement, the Board will submit a copy of the negative evaluation to the Department of
General Services, Office of Legal Services, within five working days of the completion of the evaluation.
Upon filing an unsatisfactory evaluation with the Department of General Services, the Board shall notify and send a
copy of the evaluation to Contractor within 15 days. Contractor shall have 30 days to prepare and send statements
to the Board and the Department of General Services defending his or her performance under this Agreement
Contractors statement shall be filed with the evaluation retained by the Boast and with the Department of General
Services.
CONTRACTOR NAME CHANGE An amendment is required to change the Contractors name as fisted on this
Agreement Upon receipt of legal documentation of the name change, the Board will process the amendment
Payment of invoices presented with a new name cannot be paid prior to approval of said amendment,
CONTROLLING LAW: AS questions concerning the validity and operation of this Agreement and the performance of
the obligations imposed upon the parties hereunder will come within the jurisdiction of and be governed by the laws
of the State of California.
COPYRIGHTS AND TRADEMARKS: Contractor agrees to establish for the Board good title in all copynghtab(e and
trademarkable materials developed as a result of this Agreement Such title will Include exclusive copyngh).s and
trademarks in the name of the State of CalffomihL
As used herein, 'copynghtable matenal' includes all materials which may be copyrighted as noted in Title 17, United
States Code, Section 102, as follows: 1) literary works, 2) musical works, including any accompanying words, 3)
dramatic works, including any accompanying music, 4) pantomimes and choreographic works, 5) pictorial, graphic
and seulpturel works, 6) motwrm PICUM and other audio visual works, and 7) sound recordings. As used herein,
'trademarkable matener means any material which may be registered as a trademark, service mark or trade name
under the Caltfomin Trademark Law, cited at Business and Professions Code (B &PC) Sections 14200. 14342.
'Trademark' is defined by B &PC Section 14207. 'Service mart' is defined by B&PC Section 14206. Trade
name'is defined by B&PC Section 14208. Contractor agrees to apply for and register all copyrights and trademarks,
as here above defined, in the name of the State of California, for all materials developed pursuant to this Agreement
which may under the applicable law be copyrighted or for which a trademark may be registered. Failure to comply
with this article when such failure results in the loss of the exclusive right of the State to use, publish or disseminate
such materials, when such failure and result occur during the term of this Agreement, constitutes breach of contrail.
LAMPUKA t t: QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA: When the work is to be performed in the
state by a corporation, said corporation shall be qualified to do business in the State of California. 'Doing business'
is defined in the California Revenue and Taxation Code, Section 23101, as actively engaging in any transaction for
the purpose of financial or pecuniary gain or profit. Verification of corporate status shall be made by the Board to
ensure that all obligations due to the state are fulfilled.
DISPUTES Contractor shall continue with the responsibifdies under this Agreement during any dispute. If for any t�/
reason the Contractor and the Contract Manager or the Executive Director cannot reach mutual agreement 6
Contractor may refer the dispute to the Board for final resolution.
DRUG FREE WORKPLACE REGUIR m NTS• Contractor will comply with the requirements of the Drug -Free
Workplace Act of 1990 and will provide a drug -free workplace in accordance with Government Code, Section 11350
at seq. 0 5 3
County of Los Angeles
WVM -C7086
Page 5 of 8
ENTIRE AGREEMENT This Agreement supersedes all prior agreements, oral or written, made with respect to the
subject hereof and, together with the Attachments and/or Exhibits hereto, contains the entire Agreement of the
parties.
FORCE MAJEURE. Neither the State nor the Contractor, including the Contractors subcontractor(s), if any, will be
responsible hereunder for any delay, default or nonperformance of this Agreement, to the extent that such delay,
default or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, not, war,
rebellion, sabotage, or flood, or any other cause beyond the reasonable control of such party.
GRATUITIES. The Board may, by written notice to Contractor, terminate the right of Contractor to proceed under
this Agreement d it is found, after notice and hearing by the Board or by Executive Director or his duly authorized
representative, that graturties were offered or given by the Contractor, or any agent or representative of the
Contractor, to any employee of the Board, with a view toward securing a contract or securing favorable treatment
with respect to awarding or amending or making a detemunation with respect to performance of this Agreement
GOVERNING IAW. This Agreement is governed by and shall be interpreted in accordance with the laws of the
State of California.
INDEMNIFICATION: Contractor agrees to indemnify, defend and save bannless the State, its officers, agents and
employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors,
suppliers, laborers, and any other person, firth or corporation furnishing or supplying work services, materials, or
supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or
resulting to any person, firth or corporation who may be injured or damaged by Contractor in the performance of this
Agreement.
Contractor warrants, represents and agrees that it and its subcontractors, employees and representatives shag at all
times comply with all applicable State contracting laws, codes, rules and regulations in the performance of this
Agreement
INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of
this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
LABOR CODENVORKER'S COMPENSATION: Contractor needs to be aware of the provisions which requp every
employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with
the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the
work of this Agreement (Labor Code Section 3700)
NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one final
unappeolable finding of contempt of court by a Federal court has been issued against Contractor within the
immediately preceding two-year period because of contractors failure to comply with an order of a Federal court
which orders Contractor to comply with an order of the National tabor Relations Board. (PCC 10296) (Not
applicable to public entities.)
NONDISCRIMINATION CLAUSE: During the performance of this Agreement. Contractor and its subcontractors
shall not unlawfully discriminate, harass or allow harassment, against any employee or applicant for employment
because of sect, face. color. ancestry, religious treed, national origin, physical disability (Including HIV and AIDS),
mental disability. medical condition (cancer), age (over 40), marital status, and denial of family care leave.
Contractor and subcontractors shag insure that the evaluation and treatment of their employees and applicants for
employment are free from such discrimination and harassment Contractor and subcontractors shall comply with the
provisions of the Fare Employment and Housing Act (Government Code, Section 12900 at seq.) and the applicable
regulations promulgated thereunder (Cardomio Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable
regulations of the Fair Employment and Housing Commission Implementing Government Code, Section 12990(s -1),
set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this
Agreement by reference and made a part hereof as It set forth in fug. Contractor and its subcontractors shall give
wntten notice of their obligations under this cause to labor organizations with which they have a collective
bargaining or other Agreement I l 31'
Contractor shall include the nondiscrimination and compliance provisions of this douse in all subcontracts to perform
work under this Agreement. - - -
054
County of Los Angeles
IWM -C7086
Page 6 of 8
OWNERSHIP OF DRAW WGS. PLANS AND SPECIFICATIONS The Board will have separate and independent
ownership of all drawings, design plans, specifications, notebooks, tracings, photographs, negatives, reports,
findings, recommendations, data and memoranda of every description or any part thereof, prepared under this
Agreement and the.onginals and all copies thereof will be delivered to the State upon request The State will have
the full right to use said originals and copies in any manner when and where it may determine without any claim on
the part of the Contractor, its vendors or subcontractors to additional compensation.
PATENTS The Contractor will, subject to the terms herein, have all right, title and interest in and to each invention
or discovery conceived of or first actually reduced to practice in the course of or under this Agreement and will take
all steps to acquire a patent thereto If such invention or discovery is likely to have significant value. The Board will
have a nonexclusive, royalty free license in any such invention or discovery when used for State purposes Any
person wanting to use the invention or discovery will receive a nonexclusive license subject to reasonable royalties.
The Contractor agrees to pay the Board fifty percent (50 %) of all royalties accrued as a result of this Agreement, to a
maximum equal to the amount funded under this Agreement.
PAYMENT For services satisfactorily rendered and upon receipt and approval of the invoices, the State agrees to
compensate the Contractor in accordance with the rates specified in the Contractor's bid All invoices must include:
1) Name of business: 2) the contract number, and 3) contractor's mailing address All invoices must be submitted in
tnplicatsinot more frequently than monthly in arrears to:
ATTN: Face] Office
Cafifomia Integrated Waste Management Board
8800 Cal Center Drive
Sacramento, CA 85826
Request for final payment shall be made only when all required work has been completed to the satisfaction of the
Board. If Contractor is a small business, payment will be due 30 days from the date services are received and
accepted by the State or 30 days from the date a coned invoice is received at the above billing address, whichever
is later. Payment shall be due to any other contractor 45 days from the date services arc received and accepted by
the State or 45 days from the date a correct invoice is received at the above billing address, whichever is later.
PROGRESS PAYMENTS- Progress payments may be allowed when work perfomied under this Agreement consists
of the performance of separate and distinct tasks. Funds withheld for a particular taak'ar the amount of ten (110)
percent of each invoice may be paid upon completion of that task. (Separate and distinct tasks do not usually occur
when the Agreement is for a finished project report or plan.) Progress paymerft are not allowed for contracts with a
term of less than three months. Progress payments shag not be made no move frequently than monthly in arrears or
at clearly identifiable stages of Progress, based upon written progress reports submitted with the Contractor's
invoices. Progress Payments shall be based on at least equivalent services rendered. (Hours worked shall not be
the sole basis for progress payments.)
PUBLICITY AND ACKNOWLEDGEMENT: The Contractor agrees that it will acknowledge the Boards support
whenever projects funded, in whole or in part, by this Agreement are publicized in any news media, brochures, or
other type of promotional matenal.
RECYCLED CONTENT: Contractor hereby certifies under penalty of perjury that the matenals, goods, supplies
offered, or products used in the ped irmunu a of this Agreement meets or exceeds the minimum percentage of
recycled material, both post - consumer waste and secondary waste as defined in the Public Contract Code, Sections
12161 and 12200, as defined in Sections 12161 and 12200 of the Public Contract Code.
REMEDIES* Unless otherwise expressly provided herein, the rights and remedies hereunder are in addition to, and
not in limitation of, other rights and remedies under the Agreement, at law or in equity, and exercise of one right or
remedy will not be deemed a waiver of any other right or remedy.
REPORTS. If this Agreement is for the production of a report, Contractor, pursuant to Government Code Section
7550, will include in the report the dollar amount and contract number of all contracts and subcontracts relating to
preparation of the report. I 1416 -
The Contractor will also include on the front page of the report a disclaimer that states, •The statements and
conclusions of this report are those of the contractor and not necessarily Dose of the California Integrated Waste
Management Board, its employees, or the State of California. The State makes no warranty, express or implied, and
assumes no liability for the information contained in the succeeding text• 055
County of Los Angeles
tWM -C7086
Page 7 of ii
RESOLUTION A county, city, district, or other local public body must provide the State with a copy of a resolution,
order, motion, or ord.nance of the local governing body which by law has authority to enter into an agreement,
authorizing execution of theiagreement
SEVERABILITY. If any provisions of this Agreement are found to be unlawful or unenforceable, such provisions will
be voided and severed from this Agreement without affecting any other provision of this Agreement. To the full
extent, however, that the provisions of such applicable law may be waived, they are hereby waived to the end that
this Agreement be deemed to be a valid and binding agreement enforceable in accordance with its terms.
STATEMENT OF COMPLIANCE: Contractor certifies, under penalty of per)ury, that he/she has, unless exempted,
complied with the nondiscrimination program requirements. (Government Code 12990(a -0, and California Code of
Regulations, Title 2. Section 8103) (Not applicable to public entities.)
STOP WORK NOTICE Immediately, upon receiving a written notice to stop work. Contractor shall cease all wort[
under this Agreement
SUBCONTRACTORS. All subcontractors previously identified in the bidtproposal submitted are considered to be
acceptable to the State. Any change or addition of subcontractors will be subject to the prior written approval of the
Contract Manager or Executive Director. Upon termination of any subcontract, Contractor shall notify the Contract
Manager or the Executive Director immediately. All provisions of this Agreement shall apply to subcontractors. If the
Board or Contractor determines that the level of experbse or the services required are beyond that provided by
Contractor or its routine subcontractors, Contractor will be required to employ additional subcontractors. The Board
may substitute or add subcontractors of its own choosing by amendment
Contractor shall be responsible for the performance of all subcontractors undertaking work issued as a result of this
Agreement Contractor shall also be responsible for controlling costs and maintaining accurate records of invoices
received from subcontractors. Subcontractors will be subject to any audits related to work performed as a part of, or
in relation to, this Agreement Contractor will be required to property reimburse all subcontractors within 20 working
days of receipt of payment from the Board for services performed.
SUCCESSORS The provisions of this Agreement will be binding upon and inure to the benefit of the State and the
Contractor and their respective successors.
TERMINATION: The State shall have the right to terminate this Agreement at its sole discretion at any time, upon
thirty (30) days written notice given to Contractor. In the case of early termination, a final payment will be made to
Contractor upon receipt of a financial report, mv=n for costs ineurted to date of termination and a written report
describing all work performed by Contractor to date of termination.
TIMELINESS* Time is of the essence in his Agreement
VENDOR DATA RECORD FORM STD 204. This form must be completed by all Contractors that are not another
state agency or other government entity.
/IAI
056
County of Los Angeles
IWM -C7066
Page 8 of 8
RACTC Scope of Work
Attachment A
In consulting with local governments, the Rubberized Asphalt Concrete Technology Center's ( RACTC) staff has
discovered that more than information is needed as an incentive to influence local governments to try rubberized
asphalt concrete (RAC) The RACTC is proposing an incentive program that will reimburse local government
agencies for preliminary engineering costs to determine If a project is appropriate for RAC The preliminary
engineering tests, which includes a deflection analysts of the existing roadway, will determine alternative structural
sections to accomplish the rehabirdation of the roadway It's believed that to most cases RAC will score high as an
alternative The second phase of the incentive program will reimburse agencies for costs of Quality
Assurance/Quality Control (QA/QC) inspections of their RAC projects, to help ensure a successful project. The
tasks break out as follows:
1) Provide incentive payments to agencies for pavement deflection testing, to adequately characterize the
amount of reconstruction necessary, which will help detemmme if RAC can be used. The cost of testing wi8
be reimbursed up to 55,000 per project, for projects approved by the RACTC. The RACTC will invoice the
CIWMB for all payments. PriorAy for reimbursement will be given to agencies that have constructed three
or fewer RAC projects in the last rive years.
2) Provide incentive payments to agencies for plant and field QAIQC inspection of RAC projects. Projects will
be approved by the RACTC, and ft agencies will be reimbursed at a rate of one dollar per ton of RAC, up
to a limit of $10,000 per project The RACTC will invoice the CrvWB for all payments. Priority for
reimbursement will be given to agencies that have constructed three or fewer RAC projects in the last five
years.
3) Continue to provide outreach and technical assistance on RAC projects to local governments and provide
technology transfer for RAC processing and constriction techniques.
Budget
Task I
Task 2
Task 3
APPROVED AS TO FORM
DE WITC W. CLINTON, County Counsel
Ely
$150,000
Y�I 1�1
$150,000
ADOPTED
80AR0 OFSUPBIWSORS
aaYry OF ins wrNss
54 JUN 0 91998
'�Odt%ANNE STUAGE3
EXECUTIVE OFFICER
V,
16116
0 5•
EL SEGUNDO CITY COUNCIL MEETING DATE. October 5, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION.
Amendment to existing Contract No 2640 extending the professional services contract with Cassidy &
Associates for a period of four (4) months at a cost of $15,000 per month from FY 1999 -2000 Budget (No
001 -400- 2901 -6407)
RECOMMENDED COUNCIL ACTION:
Approve extension and authorize Mayor to execute amendment following review by City Attorney as to form
and content
INTRODUCTION AND BACKGROUND:
For the past year, the Washington, D C firm of Cassidy & Associates has contracted with this City to provide
an on -going government relations program by establishing and maintaining a presence among key decision
makers in the United States Senate and House of Representatives Their task has been to focus efforts
toward securing federal funding assistance for the extension of the Douglas Street Gap Closure and Railroad
Grade Separation in fiscal year 2000
DISCUSSION:
Since commencement of their contract on November 5, 1998, Cassidy & Associates has provided effective
lobbying services in an effort to obtain supplemental federal funding for the Douglas Street extension By
developing and maintaining a close business relationship with key Committee members in the House and
Senate, Cassidy & Associates has been successful in voicing City needs To date, their strategies have
resulted in the inclusion of language identifying the Douglas Street project as one to receive funding, if and
when, the bills are passed by each legislative body Presently, it appears that substantial dollar amounts have
been identified in both Department of Transportation and V A HUD bills currently pending before Congress
In bi- weekly conference calls, Council and City Staff have been kept apprised of on -going progress as these
bills are tracked through the Legislature Final action is expected within the next few months during this
current Congressional session
The current one -year contract will expire on November 4, 1999 This request is for a four -month extension
amending existing Contract No 2640 The fee structure of $15,000 per month will remain the same An
amount of $60,000 has been appropriated in the FY 1999 -2000 budget for this contract extension
ATTACHED SUPPORTING DOCUMENTS:
Letter of agreement for proposed Amendment from Cassidy & Associates
Proposed Amendment to Contract No 2640
Copy of existing Professional Services Contract No 2640
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
$60,00000
$60.000.00
$60.000 00 Date: 9/24/99
001 400- 2901 -6407
7 --
m
CONTRACT ADDENDUM
The contract terminating November 4,1999, between Cassidy & Associates, Inc.
and the City of El Segundo, California, concerning the Douglas Street Extension Project
is hereby modified to extend the contractual period until March 4, 2000, at the monthly
fee of Fifteen Thousand Dollars ($15,000).
All other provtsiobs of the agreement executed in November of 1998 remain in
full force and effect.
Date: Member 28, 1999
Date:
CITY OF EL SEGUNDO, CALIFORNIA
By:
n5�
2 /2'd f3Tt3bL.ELZOZ 5311i70S51i 2 AQISSliJ WtlLS:TT 66. 82 d35
AMENDMENT "A" TO CONTRACT NO. 2640
CASSIDY & ASSOCIATES
THIS AMENDMENT to the AGREEMENT FOR PROFESSIONAL SERVICES
(Contract No. 2640) is made this 5th day of October, 1999, between the CITY OF EL
SEGUNDO, CALIFORNIA ( "CITY ") and CASSIDY AND ASSOCIATES ( "CONSULTANT)
and
WHEREAS the CITY on November 5, 1998 entered into a Professional
Services Agreement with Cassidy and Associates to perform services as set forth in Exhibit
"A ", Scope of Services of said Agreement,
NOW, THEREFORE, the CITY and CONSULTANT do hereby agree to
amend the AGREEMENT as follows.
1. The term of the AGREEMENT is hereby extended for four months to
March 4, 2000
2. The CITY agrees to compensate CONSULTANT for services at a fee
structure of $15,000 per month, not to exceed $60,000
With the exception of the above stated amendments, the AGREEMENT shall
remain in full force and effect and be unaffected by this AMENDMENT "A"
IN WITNESS WHEREOF, this Instrument has been duly executed as of the
day and year first above written.
CITY OF EL SEGUNDO
Mike Gordon, Mayor
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM: 2 ark D. HWMV-G'ity Attorney
CONSULTANT
By:
Cassidy & Associates
1.1
AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this 6th day of October, 1998, between
the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and
CASSIDY & ASSOCIATES, hereinafter referred to as "Consultant" In consideration of the
mutual covenants and conditions set forth herein, the parties agree as follows
1 SCOPE OF SERVICES. Consultant agrees to perform the services set forth
in its letter of September 28, 1998 to City, attached hereto as Exhibit "A" "SCOPE OF
SERVICES" and made a part hereof However, it is understood by City and Consultant
that Consultant's work under this Agreement shall only relate to the Douglas Street
Extension Project. Consultant represents and warrants that it has the qualifications,
experience to properly perform said services in a thorough, competent and professional
manner and shall, at all times during the term of this Agreement, have in full force and
effect, all licenses required of it by law. Consultants shall begin its services under this
Agreement upon mutual execution by City and Consultant of this Agreement. Consultant
shall complete each of the services set forth in Exhibit A to the City's satisfaction. Further,
Consultant shall complete the services set forth in Exhibit A strictly according to the
schedule provided therein.
N:%AGREEMNT MST
-1-
2640..•.
n r I
2 STATUS OF CONSULTANT Consultant is and shall at all times remain as
to the City a wholly independent contractor The personnel performing the services under
this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive
direction and control Neither City nor any of its officers, employees or agents shall have
control over the conduct of Consultant or any of Consultant's officers, employees or
agents, except as set forth in this Agreement. Consultant shall not at any time or in any
manner represent that it or any of its officers, employees or agents are in any manner
officers, employees or agents of the City Consultant shall not incur or have the power to
incur any debt, obligation or liability whatever against City, or bind City in any manner.
3. CONSULTANTS KNOWLEDGE OF APPLICABLE LAWS. Consultant shall
keep itself informed of applicable local, state and federal laws and regulations which may
affect those employed by it or in any way affect the performance of its services pursuant
to this Agreement. Consultant shall observe and comply with all such laws and regulations
affecting its employees. City and its officers and employees, shall not be liable at law or
in equity as a result of any failure of Consultant to comply with this section.
4 PERSONNEL. Consultant shall make every reasonable effort to maintain the
stability and continuity of Consultant's staff assigned to perform the services hereunder and
shall obtain the approval of the City Manager of all proposed staff members performing
services under this Agreement prior to any such performance.
HAAGREEMWAST
-2-
2640. -
062
5 COMPENSATION AND METHOD OF PAYMENT. Compensation to the
Consultant shall be as follows Consultant shall provide services for the penod of one (1)
year, commencing upon mutual execution of this Agreement in consideration of payment
of fifteen thousand dollars ($15,000) per month for total compensation of one hundred and
eighty thousand dollars ($180,000), including expenses It is understood by City and
Consultant that City's monthly payment of fifteen thousand dollars ($15,000) and total
payment in the amount of one hundred and eighty thousand dollars ($180,000) shall
include the City's entire obligation for reimbursement for all out -of- pocket expenses
incurred by Consultant. In the event that the total amount of compensation for services
rendered and expenses incurred by the Consultant exceeds one hundred and eighty
thousand dollars ($180,000), Consultant shall formally request authorization of the City
Council for additional funding under this Agreement It is the intent of City and Consultant
that Consultant's total invoices for any one (1) month shall not exceed fifteen thousand
dollars ($15,000). To the extent that Consultant forecasts that future monthly invoice(s)
shall exceed fifteen thousand dollars ($15,000), Consultant shall seek pre - approval in
writing from the City Council to exceed fifteen thousand dollars ($15,000) in a particular
month Such request shall be made in writing at least thirty (30) days prior to the month
in which the fifteen thousand dollars ($15,000) per month limit is requested to be
exceeded Payments shall be made within thirty (30) days after receipt of each invoice as
to all non - disputed fees. If the City disputes any of consultant's fees it shall give written
notice to Consultant in thirty (30) days of receipt of a invoice of any disputed fees set forth
on the invoice
N'WGREEMNT.MST
-3-
2640....)
063
6 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be
compensated for any services rendered in connection with its performance of this
Agreement which are in addition to the Douglas Street Extension, unless such additional
services are authorized in advance and in writing by the City Manager Consultant shall
be compensated for any additional services in the amounts and in the manner as agreed
to by City Manager and Consultant at the time City's written authorization is given to
Consultant for the performance of said services.
7. ASSIGNMENT. All services required hereunder shall be performed by
Consultant, its employees or personnel under direct contract with Consultant. Consultant
shall not assign to any subcontractor the performance of this Agreement, nor any part
thereof, nor any monies due hereunder, without the prior written consent of City Manager.
8 FACILITIES AND RECORDS. City agrees to provide: suitably equipped and
furnished office space, public counter, telephone, and use of copying equipment and
necessary office supplies for Consultant's on -site staff, if any.
NAAGREEMNT.MST
-4-
2640. • •-
064
Consultant shall maintain complete and accurate records with respect to costs,
expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services All such
records shall be maintained in accordance with generally accepted accounting principles
and shall be clearly identified and readily accessible Consultant shall provide free access
to the representatives of City or its designees at reasonable times to such books and
records, shall give City the right to examine and audit said books and records, shall permit
City to make transcripts therefrom as necessary, and shall allow inspection of all work,
data, documents, proceedings and activities related to this Agreement. Such records,
together with supporting documents, shall be maintained for a period of three (3) years
after receipt of final payment
9. TERMINATION OF AGREEMENT. This Agreement may be terminated with
or without cause by either party upon 30 days written notice. In the event of such
termination, Consultant shall be compensated for non - disputed fees under the terms of this
Agreement up to the date of termination
10 COOPERATION BY CITY. All public information, data, reports, records, and
maps as are existing and available to City as public records, and which are necessary for
carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant
in every reasonable way to facilitate, without undue delay, the work to be performed under
this Agreement.
NAAGREEMNT.MST
-5-
2640....-
P 6 5
11 OWNERSHIP OF DOCUMENTS In the event of termination, suspension or
abandonment of, this Agreement, all original maps, models, designs, drawings,
photographs, studies, surveys, reports, data, notes, computer files, files and other
documents prepared in the course of providing the services to be performed pursuant to
this Agreement shall, become the sole property of City With respect to computer files,
Consultant shall make available to the City, upon reasonable written request by the City,
the necessary computer software and hardware for purposes of accessing, compiling,
transferring and printing computer files
12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST.
(a) Consultant, its officers, employees, agents or subcontractors, shall not
without written authorization from the City Manager or unless requested by the City
Attorney, voluntarily provide declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement or relating to any project or property located within the City. Response to a
subpoena or court order shall not be considered "voluntary" provided Consultant gives City
notice of such court order or subpoena.
If Consultant or any of its officers, employees, consultants or subcontractors does
voluntarily provide information in violation of this Agreement, City has the right to reim-
bursement and indemnity from Consultant for any damages caused by Consultant's
conduct, including the City's attorney's fees.
N•VIGREEMNT MST
W-2
2640.. , I, _
. i
Consultant shall promptly notify City should Consultant, its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any parry regarding this Agreement and
the work performed thereunder or with respect to any project or property located within the
City City retains the right, but has no obligation, to represent Consultant and /or be present
at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with
City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, City's right to review any such response does not imply
or mean the right by City to control, direct, or rewrite said response.
(b) Consultant covenants that neither they nor any officer or principal of their firm
has any interest in, or shall they acquire any interest, directly or indirectly which will conflict
in any manner or degree with the performance of their services hereunder. Consultant
further covenants that in the performance of this Agreement, no person having such
interest shall be employed by them as an officer, employee, agent, or subcontractor without
the express written consent of the City Manager.
13 DEFAULT, in the event that Consultant is in default of any provision of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for
any work performed after the date of default and can terminate this Agreement immediately
by written notice to the Consultant.
N.WGREENNTAST
2640..,,
`67
14. INDEMNIFICATION
(a) Consultant represents it is skilled in the professional calling necessary to
perform the services and duties agreed to hereunder by Consultant, and City relies upon
the skills and knowledge of Consultant Consultant shall perform such services and duties
consistent with the standards generally recognized as being employed by professionals
performing similar services
(b) Consultant is an independent contractor and shall have no authority to bind
City nor to create or incur any obligation on behalf of or liability against City, whether by
contract or otherwise, unless such authority is expressly conferred under this agreement
or is otherwise expressly conferred in writing by City. City, its elected and appointed
officials, officers, agents, employees and volunteers (individually and collectively,
"Indemnitees ") shall have no liability to Consultant or to any other person for, and
Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and
against, any and all liabilities, claims, actions, causes of action, proceedings, suits,
damages, judgments, liens, levies, costs and expenses of whatever nature, including
reasonable attorneys' fees and disbursements (collectively "Claims "), which the
Indemnitees may suffer or incur or to which the Indemnitees may become subject by
reason of or ansing out of any injury to or death of any person(s), damage to property, loss
of use of property, occurring as a result of the negligent or willful acts or omissions of
Consultant, its agents, officers, directors or employees, in performing any of the services
under this agreement.
NAAGREEMNT MST
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If any action or proceeding is brought against the Indemnitees by reason of any of
the matters against which Consultant has agreed to indemnify the Indemnitees as above
provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at
Consultant's expense by counsel acceptable to the City The Indemnitees need not have
first paid any of the matters as to which the Indemnrtees are entitled to indemnity in order
to be so indemnified The insurance required to be maintained by Consultant under
paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the
limits of such insurance shall not limit the liability of Consultant hereunder. The provisions
of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement
It is understood that CASSIDY cannot undertake to verify all facts supplied to it by
THE CITY or related entities or all factual matters included in materials prepared or used
by us and approved by THE CITY or related entities. THE CITY agrees to indemnify and
hold harmless CASSIDY from and against any and all losses, claims, damages, legal fees,
expenses, or liabilities that CASSIDY may incur based upon information, representations,
reports, data, or releases furnished or approved by THE CITY or its specifically authorized
representative for use or release by CASSIDY, whether or not CASSIDY prepared or
participated in the preparation of such materials. This paragraph shall survive the
termination of this agreement and shall continue to bind both parties.
The Consultant's indemnification does not extend to Claims occurring as a result of
the Cry's negligent or willful acts or omissions.
N:WGREEMNT.MST
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15 INSURANCE
A Insurance Reauirements Consultant shall provide and maintain insurance
acceptable to the City Attorney in full force and effect throughout the term of this
Agreement, against claims for in juries to persons or damages to property which may anse
from or in connection with the performance of the work hereunder by Consultant, its
agents, representatives or employees. Insurance is to be placed with insurers with a
current A M Best's rating of no less than A:VII. Consultant shall provide the following
scope and limits of insurance-
(1) Minimum Scope of Insurance Coverage shall be at least as broad as
(a) Insurance Services Office form
coverage (Occurrence Form CG 0001).
Commercial General Liability
(b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or
equivalent fors subject to the written approval of the City.
(c) Workers' Compensation insurance as required by the Labor Code of
State of California and Employer's Liability insurance and covering all persons
providing services on behalf of the Consultant and all risks to such persons under
this Agreement.
NINGREEMNT.MST
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(2) Minimum Limits of Insurance Consultant shall maintain limits of insurance
no less than
(a) General Liability $1,000,000 per occurrence for bodily injury,
personal injury and property damage If Commercial General Liability Insurance or
other form with a general aggregate limit is used, either the general aggregate limit
shall apply separately to the activities related to this Agreement or the general
aggregate limit shall be twice the required occurrence limit.
(b) Automobile Liability: $1,000,000 per accident for bodily injury and
property damage.
(c) Workers' Compensation and Employer's Liability: Workers'
Compensation as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
B Other Provisions. Insurance policies required by this Agreement shall
contain the following provisions:
N•WGREEMNT.MST
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(1) All Policies. Each insurance policy required by this paragraph 15 shall
be endorsed and state the coverage shall not be suspended, voided, canceled by
the insurer or either party to this Agreement, reduced in coverage or in limits except
after 30 days' prior written notice by Certified mail, return receipt requested, has
been given to the City
(2) General Liability and Automobile Liability Coverages
(a) City, its officers, officials, and employees and volunteers are to be
covered as additional insureds as respects. liability arising out of activities
Consultant performs, products and completed operations of Consultant; premises
owned, occupied or used by Consultant, or automobiles owned, leased or hired or
borrowed by Consultant. The coverage shall contain no special limitations on the
scope of protection afforded to City, its officers, officials, or employees.
(b) Consultant's insurance coverage shall be primary insurance as
respect to City, its officers, officials, employees and volunteers. Any insurance or
self insurance maintained by City, its officers, officials, employees or volunteers
shall apply in excess of, and not contribute with, Consultant's insurance.
N 1AGREEMNT MST
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(c) Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability
(d) Any failure to comply with the reporting or other provisions of the
policies including breaches of warranties shall not affect coverage provided to the
City, its officers, officials, employees or volunteers.
(3) Workers' Compensation and Employer's Liability Coverage. Unless the City
Manager otherwise agrees in writing, the insurer shall agree to waive all rights of
subrogation against City, its officers, officials, employees and agents for losses arising from
work performed by Consultant for City.
C Other Regwrements. Consultant agrees to deposit with City, at or before the
effective date of this contract, certificates of insurance necessary to satisfy City that the
insurance provisions of this contract have been complied with. The City Attorney may
require that Consultant furnish City with copies of original endorsements effecting coverage
required by this Section. The certificates and endorsements are to be signed by a person
authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect
complete, certified copies of all required insurance policies, at any time.
N WGREEMNT.MST
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(1) Consultant shall furnish certificates and endorsements from each
subcontractor identical to those Consultant provides
(2) Any deductibles or self - insured retentions must be declared to and
approved by City. At the option of the City, either the insurer shall reduce or
eliminate such deductibles or self- insured retentions as respects the City, its
officers, officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration,
defense expenses and claims.
(3) The procuring of such required policy or policies of insurance shall not
be construed to lima Consultant's liability hereunder nor to fulfill the indemnification
provisions and requirements of this Agreement.
16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and
exclusive expression of the Agreement between the parties hereto and supersedes any
and all other agreements, either oral or in writing, between the parties with respect to the
subject matter herein. Each party to this Agreement acknowledges that no representations
by any party which are not embodied herein and that no other agreement, statement, or
promise not contained in this Agreement shall be valid and binding.
N :%AGREEMNT,MST
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17 GOVERNING LAW, The City and Consultant understand and agree that the
laws of the State of California shall govem the rights, obligations, duties and liabilities of
the parties to this Agreement and also govern the interpretation of this Agreement. Any
litigation concerning this Agreement shall take place in the Los Angeles County Superior
Court
18 ASSIGNMENT OR SUBSTITUTION City has an interest in the qualifications
of and capability of the persons and entities who will fulfill the duties and obligations
imposed upon Consultant by this Agreement. In recognition of that interest, neither any
complete nor partial assignment of this Agreement may be made by Consultant nor
changed, substituted for, deleted, or added to without the prior written consent of City. Any
attempted assignment or substitution shall be ineffective, null, and void, and constitute a
material breach of this Agreement entitling City to any and all remedies at law or in equity,
including summary termination of this Agreement.
19 MODIFICATION OF AGREEMENT. The terms of this Agreement can only
be modified in writing approved by the City Council and the Consultant. The parties agree
that this requirement for written modifications cannot be waived and any attempted waiver
shall be void.
NAAGREEMNT.MST -1 s -
26 4 O`175 .r
20 AUTHORITY TO EXECUTE. The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he /she/they hasihave the
authority to execute this Agreement on behalf of his/her /their corporation and warrants and
represents that he /she /they has /have the authority to bind Consultant to the performance
of its obligations hereunder
21 NOTICES. Notices shall be given pursuant to this Agreement by personal
service on the party to be notified, or by written notice upon such party deposited in the
custody of the United States Postal Service addressed as follows:
N.WGREEMNT.MST
Cam.
Attention- Ed Schroder
Public Works Department
City of El Segundo
350 Main Street
El Segundo, California 90245
Telephone (310) 322 -4670, extension 230
Facsimile (310) 322 -4167
Consultant.
Cassidy & Associates
Attention. James P. Fabiani
700 Thirteenth Street, NW, Suite 400
Washington, D.0 20005 -5917
Telephone: (202) 347 -0773
Facsimile: (202) 347 -0785
-16-
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The notices shall be deemed to have been given as of the date of personal
service, or three (3) days after the date of deposit of the same in the custody of the United
States Postal Service
20 SEVERABILITY. The invalidity in whole or in part of any provision of this
Agreement shall not void or affect the validity of the other provisions of this Agreement
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF EL SEGUNDO CONSULTANT:
Cassidy & Associate // /N a
By:
B 'V '/! Y� t r
y
Title Mike Gordon, Mayor P. abiani
President & CEO
tI
ATT ST.
C dyC dy Mort , Cit Jerk, Cit lerk
P O FORM:
Mark D. Hensley, City omey
N•WGREEMNT MST -17- 2 6 4 0
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' E10416tT "A"
CASSI D &ASSOCIATH
JAMES P FABIANI
Vice chaunun
Preudenr & CEO
Honorable Michael Gordon
Mayor
City of El Segundo
350 Maio Street
El Segundo, CA 90245
Mr. John Gams
Councilman
5 City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Sirs
September 28, 1998
I appreciate you and your colleagues taking the time to meet with Al Gordon,
Valerie Osborne and myself to discuss ways in which Cassidy & Associates can work
with the City of El Segundo to establish successful partnerships with the federal
government We enjoyed our discussion and look forward to the opportunity of working
witb you to pursue a number of the City's short- and long -term infrastructure and
economic development goals.
With this letter 1 would like to provide information about the manner in which
Cassidy & Associates would propose to work with the City of El Segundo. As we
discussed, it is important to begin wonting ASAP in order to best position ourselves with
the legislative and appropriations agenda for the 106"' Congress as well as to initiate
efforts with the Executive Branch and federal agencies regarding the President's FY 2000
budget
-� CASSMY & ASSOCIATES— A TEAM APPROACH
Cassidy & Associates operates using a team approach that has been refined over
the past twenty -four years. The City of El Segundo will be assigned a "core team" of
four to five individuals who will develop and implement a govetnmtait affairs program
on its behalf. This tam will serve as the primary daily point of contact for the staff of
the City of El Segundo and will help to provide a unified voice to Capital Hill and
various executive agencies.
An 6.riniw OmW Ca t; ww
700 TICRTEEMN SIRM. NW, SUrIE 40D
WASHOdGCON. DC ZOWS•S917
Telephone 202/347 -0773 Fas:202/347 -D7B5
OOlgq 26 4 0 . .
X78
"I
y
��. ... ...MTV V...�i.�
September 28, 1998
Page Two
They will not, however, be the only individuals working on behalf of El
Segundo's interests. The full knowledge, expertise and working rekationsbrps of the enure
firm will be utilized on behalf of the City. Individuals will be brought onto the core team
when their political experience or policy expertise will have the most impact Examples
of potential cote team members include-
■ GABOR J. Roza - Mr. Ron has nineteen years of experience in the Executive
and Legislative Branches of government, including nearly ten years with the
Committee on Public Works and Transportation of the U.S. House of
Representative. Prior to his wodt on Capitol Hill, Mr. Roza spent ten years in
the headquarters of the U.S. Army Corps of Engineers, serving the last five
years as Assistant Counsel for Legislation.
■ DAMEL J. McNAMARA — Prior to joining Cassidy do Associates in 1989. Mr.
McNamara spent fourtcen years in the United States Senate, most recently as
a key policy advisor and Legislative Director to U.S. Senator Dave
Durenberger (R -MN). W. McNamara served as the Senator's staff person on
the Senate Committee on Environment and Public Worsts, where he
specialized in tramportatum and infintructure issues.
■ JouN S. Doric, JR. — Mr. Doyle served for more than fifteen years in senior
staff positions in the U.S. House of Representatives, including Chief of Staff
to the Committee on Public Works and Transportation; Chief Counsel to the
Corniunee on Science, Space and Technology; and Minority Counsel for
Water to the Committee on Public Works and Transportation. Mr. Doyle also
served as Principal Deputy Assistant Secretary of the Army (Civil World) and
as Acting Secretary of the Army (Civil Works) during the Reagan and Bach
admunstrations.
0 M RTY Russo — Mr. Russo represented the Chicago -based Third District in
the House of Representatives for eighteen years, distinguishing himself by his
involvement in public policy issues such as eotergy, tax policy, Federal
budgets, health care, environmental policy and trade. Mr. Russo served on the
House Commerce Committee and was on the Subcommium on Oversight
and Invesuganom, Energy, Telecommunication, and Transportation. During
his congressional tenure. Mr. Russo also served on the House Ways k Means
Committee, the House Budget Committee, an the House Judiciary Cwmmaee
and was the Deputy Democratic Whip of the U.S. House of Representatives.
00195 .. 2640 .. .
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September 28, 1998
Page Three
y
■ DAN TATS:, Ja. —Prior to joining Cassidy & Associates earlier this year, Mr. Tate
served as a Special Assistant to the President of the United States for Legislative
A.ffaim. Prior to his work at the White House, Mr. Tate was the Deputy Assistant
Secretary for House Liaison at the U.S. Department of Energy and a fanner
Legislative Director for U.S. Representative W.J. "Billy" Tauain (D-LA).
ti
■ W. CwusmrBEA LAmorm - Mr. Lamond served as LegisMve Correspondent
for U.S. Senator Fred Thompson (R -T N) from December 1994 through 1997
where he researched and trackad legislation on health care, the environment, the
Federal budget, taxes, banking, labor and education. During his tenure he
developed strong and effective ties to the Senate Republican delegation.
CASSIDY& ASSOCIATES- THEPaocESS
Cassidy & Associates believes that for clients to be successful and achieve their
objectives relative to the federal government, they trust have a baste government
relations program that establishes and maintains an ongoing effort and presence among
key dectston- makers in the U.S. govesntaettt These decision-makers; include Members
of both Houses of the Congress and their staffs, and employees of a number of key
federal agencies.
To accomplish this, we begin working with our eliems by fully assessing their
pnonues and oppoipmities through a needs assessment or "Resource Inventory" procrss.
While that process continues to evolve over the course of a relationship, we focus our
activity within the first 30 days in order to make a senes of recommendations about
specific uuuauves we would pursue and the level of federal support that should be
targeted for development. This is followed the effective implementation of a well- design
government relations plan. The key dements of this plan include:
1. NEEDS ASSESSMENT/RESOURCE INVEN MAY
We will conduct a series of interviews on site to determine the needs and goals of
the City, including the details and nuances of the priority pmjeets.
2.. MrmAGE DEVELOPMENT
Following the Resource Inventory, we will work to develop a clear and concise
set of messages on the Cirys priority initiatives. 'These messages will be used to
promote the initiatives in Congress and within the Administration,
00196 - 2640
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September 28. 1998
Page Four
3. STRATEGYDEVELOPMINT
We will develop a comprehensive strategy for pursuing the City's short- and long-
term goals. Key strategic activities include-
• Defining the initiative(s);
• Idcatifymg multiple and redundant, as well as diverse potential sources of
fimuiinj1partnership within the federal govemmant;
• Providing the appropriate jus ification for the imuative's request for
funding; and
• Identifying and workiag with the key membets of Congress who will be
instrumental in the consideration and ultimate passage of the specific
legislative vehicle($).
i 4. LEGISLATIVEACTivtTMS
Key initial activities we will undertake on behalf of the City include.
• Wntiag Case Statement documents that describe in greater detail the
elements of the initiatives) as well as a justification for finding;
• Designing the legislative strategies that would position our clients to
attract federal dollars for the partnership; and
• Working with the City through both the legislative process and the grant
approval and release process with the Federal agencies.
5. MATERIALS DEVELORNIENT
In addition to the "Case Statement," we will work with the City to prepare other
materials that can augment our efforts on Capitol Hill (i c., fact sheets, white
papers, thud -party testimonials. letters, and draft bill language).
6. CoNGRmtoNAL COALmoN BtnIwIDIG
We will work to identify key Members of Cemgreta to act as "champions" for the
City's priority initiatives. We will also work to build a network of support for the
5 uuuauvcs both within the California Delegation (including the individual who
will replace retiring Representative Jane Harman) as well as the Congress at large.
7. 7 Hmrp -PARTY ALLY DEvEWrhIENT
We will work with the City to build a eoahtion of thud -party allies from among
key stale and local constituencies, for example, the local business community
(e.g., Mattel. Xerox, Unocal, Hughes and CSC).
G0197
September 28, 1998 _
Page Five
Finally, an important element of any successful governmental relations strategy is
the active involvement of the client in the process. To ensure the greatest degree of
participation by the cheat as well as the greatest degree of support from Members of
Congress, we conduct twice yearly visits to Capitol Hill. At this time a small group of
representatives from the client and its base of supports come to Capitol Hill to present
their mihative(s) and to interact personally with their supporters.
SCOPE OF WORK
Though I do not wish to prejudge our Resource Inventory, our discussion led us to
believe that the City's priority initiative and therefore the focus of our legislative efrorts
is the Douglas Street Extension. We believe that than are several opportunities for the
City to pursue federal partnerships for this initiative.
DOUGLAS STREET EXTENSION
It is clear tbat the completion of the Douglas Street extension is a top priority.
The City of El Segundo is undergoing aggressive economic development east of
Scpulveda Boulevard and north of Rosecrans Avenue. This commercial development, as
well as conversion of defense industries to civilian employment is projected to continue. `
The result will be increased vehicular and pedestrian traffic needs. The extension of
Douglas Street provides critical access to El Segundo's employment center and will be
key to the continued economic development of the City. In fact, without the extension,
continued economic growth would become virtually impossible.
As a result, Cassidy & Associates proposes to work with the City to secure federal
funds for the extension of Douglas Street in fiscal year 20W. Potential legislative
vehicles include•
• FY 2000 Department of Traasparnaoa Appropriations
• FY 2000 Department of Defense Appropriations; Base Rcaiignment acid Closure
• FY 2000 Department of Housing and Urban Development Appropriations;
Economic Development lmtiative
• FY 2000 DcPUMIemt of Commerce Appmpriations; Economic Development
Administration
• TEA -21 Teclutical Corrections Authorization
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September 28, 1998
Page Six
HISTORY AND BACKGROUND
The Cassidy Companies, Inc. is an employer owned network of public affairs
Sams providing govemment relations, public w4adons, public opinion research and
constituency development services. Now in our 20 year of operation, the firm employs
approximately 200 individuals, including over 70 government relations professionals to
assist our clients in obtaining their legislative and regulatory goals. At the core of the
Cassidy Companies is Cassidy & Assoctates. Candy & Associates provides a full range
of strategic and tactical counseling, issues monitoring and legislative services on behalf
of our clients.
Our approach is different than most other government affairs firms and this
distinction makes us well suited to provide services to the City of El Segundo. We have
made it our business to bring a strategic approach, hdanziad by substantive expertise, to
the political market. Accordingly, on bebalfof our clients, we often play a leadership
role in developing proactive approaches for achieving broad public policy objectives.
Cassidy & Associates' successes an behalf of its clients flow directly ftvm a
uruque combination of political awareness, communications expertise, legislative acumen
and an undcrstanditig of the name and function of the federal govermnenL It will be ouv
objective to work with the City of El Segundo to enter into futidmg partimships with the
federal government and to create for the City a strong and consistent voice in
1 Washington
1
CONSIDERATION
. Our fees are based on the scope of the engagement and the complexity of the
assignments The fees and time period established are based upon our assessment of the
amount of time and resources it vnll take to develop and execute projects on your behalf.
I have reviewed the City's sample agreement for professional services, not
including the referenced exhibits, and do not anticipate any problem in our ability to
proceed
Again, I appreciate having the opportunity to learn about the specific needs of the
City of El Segundo. I believe we can play a significant role m the City's government
relations efforts and are eager to begin work on your issues If you have any concerns or
questions, please feel free to contact me at 20717371037.
W.,
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Y.
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EL SEGUNDO CITY COUNCIL MEETING DATE: October 5, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Approval of three separate amendments to existing Professional Services Agreements between the City of El
Segundo and Hannah Brondiat -Bowen Associates ($17,200), W+Ildan Associates ($22,100), and, Tina Gail Associates
($5,800); to continue contract planning support services to the Planning Division of the Planning and Building Safety
Department, through the current (1999 -2000) Fiscal Year.
RECOMMENDED COUNCIL ACTION:
1 Approve the following Professional Services Contract Amendments for
a Hannah Brondial -Bowen Associates Amendment Number 2 to Contract Number 2666, in an
amount not to exceed $17,200,
b Willdan Associates Amendment Number 2 t Contract Number 2669, in an
amount not to exceed $22,100,
c Tina Gall Associates Amendment Number 3 to Contract Number 2523, in an
amount not to exceed $5,800, and,
2 Authorize the Mayor to execute each contract amendment on behalf of the City
INTRODUCTION AND BACKGROUND:
The Department of Planning and Budding Safety has, during the past several years, employed the
1 Amendment to the Professional Services Agreements between the City and Hannah Brondial -Bowen Associates,
Wdldan Associates, and Tina Gall Associates, respectively
2 City Council Agenda Item Statement —April 20, 1999
FISCAL IMPACT.
(Check one) Operating Budget- ✓ Capital Improv. Budget:
Amount Requested: $45.100.00 Total
Project/Account Budget: $20.000.00 + $25.100.00 = $45.100.00 Total
Project/Account Balance: $45,100.00 Date: 10 -1 -99
Account Number: 001 -400- 2701 -6214 ProfessionaVTechnical Services
Project Phase: N/A
Appropriation Required - Yes_ No x
ORIGINATED: Date: September 28, 1999
MaASt n, City Manager
ACTION TAKEN:
•
"R4
EL SEGUNDO CITY COUNCIL MEETING DATE October 5, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
INTRODUCTION AND BACKGROUND: (Continued from Pagel)
services of Hannah Brondial -Bowen Associates, an independent professional planner, Wdldan Associates, a provider
of planning contract professionals, and, Tina Gall Associates, an independent grants administrator/ planner, to
perform various professional and technical services for the Department Existing Professional Service Agreements,
previously approved by the City Council (April 20, 1999), are already in place for these three professional planning
firms (attached) The amendments are simply extensions to the existing Agreements for the new (1999/2000) budget
year The amendments will allow these three professional firms to continue service delivery during the Planning
Division's interim staffing shortage
Within the Planning Division, three of the five budgeted full -time /permanent staff planning positions are currently
vacant Planning Manager, Planning Technician and Office Specialist 11 These three positions will be filled within the
next three months, subject to a successful recruitment process It is anticipated that permanent staff will replace
these temporary contract staff by January 2000 or earlier The proposed contract amounts are consistent with the
approved 1999/2000 Budget and the funding level is only sufficient to provide contract staff through the end of
December 1999
DISCUSSION.
In order to continue, uninterrupted, the Division's current service levels, it is necessary to amend the current
professional services agreements These contract staff provide basic services such as responding to telephone
inquiries, public counter coverage, plan reviews, and Planning Commission and City Council reports Additionally,
these contract staff provide primary assistance with several on -going large contracts Hannah Brondial -Bowen
Associates and Tina Gall Associates are providing key support for the contracts for the Housing Element and the
Downtown Specific Plan, and W illdan Associates is assisting with the Circulation Element contract
agendas \1999\cntamdt2
Rev 9/28/99 1 53 PM
X85
AMENDMENT (NO. 2) TO CONTRACT NO. 2666
HANNAN H. BRONDIAL BOWEN, PLANNER
AGREEMENT FOR PLANNING CONSULTANT SERVICES
This AMENDMENT (NO. 2) to: AGREEMENT FOR PROFESSIONAL AND TECHNICAL
SERVICES (Contract No. 2666) is hereby made and entered into by and between the City of
El Segundo ( "CITY") Hannah L. Brondial Bowen
WHEREAS the CITY on July 1, 1998 selected Hannah L. Brondial Bowen to continue as
a Consultant to provide and perform various Department services,
NOW THEREFORE the CITY and Hannah L. Brondial Bowen do hereby agree to amend
the AGREEMENT as follows
SECTION 4 TERM Is amended to reflect that AGREEMENT shall remain and continue in
effect until tasks described in AGREEMENT are completed, but in no event later than,
September 30, 2000 (FY 99/2000)
2 SECTION 8. COMPENSATION. The city agrees to compensate consultant for its Services
at a fee of $55.00 per hour, excluding time and mileage for driving to and from the
work site (City Hall) on regularly scheduled work days. Mileage will be reimbursed for
travel to and from City Hall, at a rate of $0.315 cents per mile, in the event attendance is
required at any other time. The total compensation to be paid by City to Consultant shall
not exceed $17,200 for the total term of the Agreement including reimbursable expenses,
unless additional payment is approved by the City Council
With the exception of the above stated amendments, the AGREEMENT shall remain in full
force and effect and be unaffected by this AMENDMENT No. 2.
ATTEST-
--CITY CLERK
Date
APPROVED AS TO FORM-
CITY OF EL SEGUNDO,
A General Law City
By
Date
CONSULTANT
B ondi C/ Date
anna L Brondial Bowen
CITY ATTORNEY
Date -ZF 9
p` Aan cnhamenQ hb
Rev QW992,00PM
zo
AMENDMENT (NO. 2) TO CONTRACT NO. 2669
WILLDAN ASSOCIATES
AGREEMENT FOR PLANNING CONSULTANT SERVICES
This AMENDMENT (NO. 2) to* AGREEMENT FOR PROFESSIONAL AND TECHNICAL
SERVICES (Contract No. 2669) is hereby made and entered into by and between the City of
El Segundo ( "CITY") and Willdan Associates.
WHEREAS the CITY on September 21, 1998 selected Willdan Associates to continue as
a Consultant to provide and perform various Department services,
NOW THEREFORE the CITY and Willdan Associates do hereby agree to amend the
AGREEMENT as follows:
SECTION 4. TERM. Is amended to reflect that AGREEMENT shall remain and continue in
effect until tasks described in AGREEMENT are completed, but in no event later than,
September 30, 2000 (FY 99/2000).
2. SECTION 8. COMPENSATION. The city agrees to compensate Consultant for its Services
at a rate of $70.00 per hour, with a range of $65.00 to $70.00 depending on the staff
provided. The total compensation to be paid by City to Consultant shall not exceed $22,100
,,/for the total term of the Agreement, including reimbursable expenses, unless additional
payment is approved by the City Council.
With the exception of the above stated amendments, the AGREEMENT shall remain in full
force and effect and be unaffected by this AMENDMENT No. 2.
CITY OF EL SEGUNDO,
A General Law City
ATTEST-
CITY CLERK By Date
Date
CONSULTANT
By
APPROVED AS TO FORM:
� ./�—� ITY ATTORNEY
Date % LP `� S
Willdan Associates
Date
ftlan cnMmnd2 wll
Rev. 9418992:02 PM
r'87
AMENDMENT (NO. 3) TO CONTRACT NO. 2523
TINA GALL, CDBG ADMINISTOR, PLANNER
AGREEMENT FOR PLANNING CONSULTANT SERVICES
This AMENDMENT (NO 3) to AGREEMENT FOR PROFESSIONAL AND TECHNICAL
SERVICES (Contract No 2523) is hereby made and entered into by and between the City of
El Segundo ( "CITY") and Tina Gall
WHEREAS the CITY on July 1, 1998 selected Tina Gall to continue as a Consultant to
provide and perform various Department services,
NOW THEREFORE the CITY and Tina Gall do hereby agree to amend the AGREEMENT
as follows
SECTION 4 TERM Is amended to reflect that AGREEMENT shall remain and continue in
effect until tasks described in AGREEMENT are completed, but In no event later than,
September 30, 2000 (FY 9912000).
SECTION 8 COMPENSATION The city agrees to compensate consultant for Its Services
at a fee of $55.00 per hour. The total compensation to be paid by City to Consultant
shall not exceed $5,800 for the total term of the Agreement Including reimbursable
expenses, unless additional payment is approved by the City Council
With the exception of the above stated amendments, the AGREEMENT shall remain in full
force and effect and be unaffected by this AMENDMENT No 3
CITY OF EL SEGUNDO,
A General Law City
ATTEST
CITY CLERK By Date
Date
CONSULTANT
By Date
Tina Gall
APPROVED AS TO FORM
CITY ATTORNEY
Date % Of" T!
plpian cntomend3 tg
Rev 9-2 &99
Im
EL SEGUNDO CITY COUNCIL MEETING DATE: 20 April 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Approval of three separate contract amendments between the City of El Segundo and Hannah Brondial -Bowen
Associates; Willdan Associates, and, Tina Gall Associates, respectively, to continue existing contract planning support
services to the Planning Division of the Planning and Building Safety Department, and, authorize the necessary budget
transfers within the Planning and Building Safety Department Budget in amounts not to exceed $80,000 for Ms
Brondial- Bowen, $130,000 for Willdan Associates, and $16,000 for Ms Gall, through the current (1998 -1999) Fiscal
Year ending 30 September 1999
RECOMMENDED COUNCIL ACTION:
1 Approve the following Professional Services Contract Amendments for
a Hannah Brondial -Bowen Associates. Amendment Number 1 to Contract Number 2666, in an
amount not to exceed $80,000 through the current Fiscal
Year ending 30 September 1999,
b Willdan Associates, Amendment Number 1 to Contract Number 2669, in an
amount not to exceed $130,000 through the current Fiscal
Year ending 30 September 1999,
c Tina Gall Associates Amendment Number 2 t o Contract Number 2523, in an
amount not to exceed $16,000 through the current Fiscal
Year ending 30 September 1999; and,
2 Authorize the Mayor to execute each contract amendment on behalf of the City
INTRODUCTION AND BACKGROUND:
The Department of Planning and Building Safety has, dunng the past eighteen months, vanously employed the
(continued Page 2)
ATTACHED SUPPORTING DOCUMENTS:
1 Amendment to the Professional Services Agreements between the City and Hannah Brondral -Bowen Associates,
Willdan Associates, and Tina Gall Associates, respectively.
FISCAL IMPACT:
(Check one) Operating Budget. Capital Improv. Budget:
Amount Requested: 0 (Budget Transfer $150,000)
Project/Account Budget:
ProjectlAccount Balance: Date: 20 April 99
Account Number: From 2701_ Personnel
Project
Appropriation Required -Yes_ No ✓
Mary Strenn, City Manager
ACTION TAKEN:
'i
EL SEGUNDO CITY COUNCIL MEETING DATE: 20 April 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
INTRODUCTION AND BACKGROUND: (Continued from Page 1)
services of Hannah Brondial -Bowen Associates, an Independent professional planner, Wilidan Associates, a provider
of planning contract professionals, and, Tina Gall Associates, an Independent grants administrator/ planner, to
perform various professional and technical services for the Department Exisbng Professional Service Agreements,
previously approved as to content by the Department Director and as to form by the City Attorney, are already in place
for these three professional planning firms The amendments are simply extensions to the existing Agreements. The
amendments will allow these three professional firms to continue service delivery during the Planning Division's
current, continued staffing shortage.
Within the Planning Division, the staffing shortage has left vacant, three of the four budgeted full -time, permanent Staff
Planners These two positions will remain vacant until after the completion of the Department Management Audit The
Management Audit Report is expected to be completed in May 1999. The Report's recommendations may include
suggestions for a Department reorgan¢abon and/or reclassification of specific positions Thus, since a minimum of
fifteen to eighteen weeks' time is necessary to formally recruit permanent full -time staff, the Planning Division may
not be completely staffed until after the end of the current Fiscal Year.
Furthermore, it should be noted that Brondial -Bowen Associates, Willdan Associates, and Tina Gall Associates
provide part-time, interim staff services, that collectively, fall below the number of hours performed during a typical
or average pay period attributable to the current vacant/on leave full -time, budgeted, permanent positions
DISCUSSION:
In order to continue, uninterrupted, the Division's (and Department's) current service levels, including completion of
❑sting projects and the provision of such basic services as responding to telephone inquiries, public counter
.overage, and plan reviews, it Is necessary to amend the current professional services agreements with Ms. Bowen,
Willdan Associates, and Ms Gall. To accomplish this, the Department budget requires a transfer of funds from the
Personnel budget line item to the Professional/Technical Services budget line item. The transfer of funds from the
Department's Personnel budget line item represents salary and benefit savings from the vacant, full -time Planning
staff positions Furthermore, additional funds from two, currently budgeted FY 1998 -1999 Department activities,
Census Awareness and Signs /Inventory Abatement, will also be transferred to the Professional/Technical Services
budget line item to support the temporary planning services provided by Brondial -Bowen Associates, Willdan
Associates, and Tina Gall Associates The Census Awareness and Signs /Inventory Abatement projects will be re-
prioritized within the Department's future budgeted activities.
Thus, Staff recommends approval of a budget transfer (and use of existing Professionalfrechnical Services' funds)
together with approval of the three separate Professional Service Contract Amendments for Hannah Brondial -Bowen
Associates, Willdan Associates, and Tina Gall Associates. There will be no fiscal impact to the City's General
Fund
agendas11999kntamdd
"00
AMENDMENT (NO. 1) TO CONTRACT NO. 2666
HANNAN H. BRONDIAL BOWEN, PLANNER
AGREEMENT FOR PLANNING CONSULTANT SERVICES
This AMENDMENT (NO. 1) to AGREEMENT FOR PROFESSIONAL AND TECHNICAL
SERVICES (Contract No 2666) is hereby made and entered into by and between the City of El
Segundo ( "CITY ") Hannah L. Brondial Bowen.
WHEREAS the CITY on July 1, 1998 selected Hannah L. Brondial Bowen to continue as
Consultant to provide and perform various Department services,
NOW THEREFORE the CITY and Hannah L. Brondial Bowen do hereby agree to amend
the AGREEMENT as follows:
SECTION 4. TERM. is amended to reflect that AGREEMENT shall remain and continue
in effect until tasks described in AGREEMENT are completed, but in no event later than,
September 30, 1999 (FY 98/99).
2. SECTION 8 COMPENSATION. The city agrees to compensate consultant for its Services
at a fee of $55.00 per hour, excluding time and mileage for driving to and from the
work site (City Hall) on regularly scheduled work days. Mileage will be reimbursed for
travel to and from City Hail, at a rate of $0.31 cents per mile, in the event attendance is
required at any other time. The total compensation to be paid by City to Consultant
shalt not exceed $80,000 for the total term of the Agreement including reimbursable
expenses, unless additional payment is approved by the City Council.
With the exception of the above stated amendments, the AGREEMENT shall remain in full
force and effect and be unaffected by this AMENDMENT No 1.
CITY OF EL SEGUNDO,
A General Law City
ATTEST:
CITY CLERK By
Date
APPROVED AS TO FORM:
Cl ATTORNEY
Date
Date
CONSULTANT
X/4 4Bro Date RC
Hanna ten
powkneamoldift
091
AMENDMENT (NO. 2) TO CONTRACT NO. 2523
TINA GALL, CDBG ADMINISTOR, PLANNER
AGREEMENT FOR PLANNING CONSULTANT SERVICES
This AMENDMENT (NO 2) to AGREEMENT FOR PROFESSIONAL AND TECHNICAL
SERVICES (Contract No 2523) is hereby made and entered into by and between the City of El
Segundo ( "CITY ") and Tina Gall.
WHEREAS the CITY on July 1, 1998 selected Tina Gall to continue as a Consultant to
provide and perform various Department services,
NOW THEREFORE the CITY and Tina Gall do hereby agree to amend the AGREEMENT
as follows-
SECTION 4 TERM. Is amended to reflect that AGREEMENT shall remain and continue
in effect until tasks described in AGREEMENT are completed, but in no event later than,
September 30, 1999 (FY 98/99).
2 SECTION 8 COMPENSATION. The city agrees to compensate consultant for its Services
at a fee of $55.00 per hour. The total compensation to be paid by City to Consultant
shall not exceed $16,000 for the total term of the Agreement including reimbursable
expenses, unless additional payment not to exceed $10,000 total is approved in writing in
advance by the Director of Planning and Building Safety.
With the exception of the above stated amendments, the AGREEMENT shall remain in full
force and effect and be unaffected by this AMENDMENT No. 2.
ATTEST:
CITY CLERK
Date
APPROVED AS TO FORM:
ITY ATTORNEY
Date
CITY OF EL SEGUNDO,
A General Law City
go
CONSULTANT
By
Tina Gall Lf
Date
Date rz.r rh .4 �/7"�1
p%p1en.cnMmend2.fp
rq2
AMENDMENT (NO. 1) TO CONTRACT NO. 2669
WILLDAN ASSOCIATES
AGREEMENT FOR PLANNING CONSULTANT SERVICES
This AMENDMENT (NO. 1) to: AGREEMENT FOR PROFESSIONAL AND TECHNICAL
SERVICES (Contract No. 2669) is hereby made and entered into by and between the City of El
Segundo ( "CITY ") and Wilidan Associates.
WHEREAS the CITY on September 21, 1998 selected Wilidan Associates to continue as
a Consultant to provide and perform various Department services,
NOW THEREFORE the CITY and Willdan Associates do hereby agree to amend the
AGREEMENT as follows•
SECTION 4. TERM Is amended to reflect that AGREEMENT shall remain and continue
in effect until tasks described in AGREEMENT are completed, but in no event later than,
September 30, 1999 (FY 98/99).
2. SECTION 8. COMPENSATION. The city agrees to compensate Consultant for its Services
at a rate of $70.00 per hour, with a range of $65.00 to $70.00 depending on the staff
provided The total compensation to be paid by City to Consultant shall not exceed
$130,000 for the total term of the Agreement, including reimbursable expenses, unless
additional payment is approved by the City Council.
With the exception of the above stated amendments, the AGREEMENT shall remain In full
force and effect and be unaffected by this AMENDMENT No. 1.
CITY OF EL SEGUNDO,
A General Law City
ATTEST.
CITY CLERK By Date
Date
CONSULTANT
By Date
Wiildan Associates
APPROVED AS TO FORM:
a I k,- ? ATTORNEY
Date
p%plan.anaamnd1wil
,n�
CITY COUNCIL MEETING, OCTOBERS, 1999
Citizens of El Segundo, the El Segundo Aviation Safety and Noise Abatement Committee, known
as ASNAC, has been in existence for 27 years. The committee's mission statement is to study
issues which have a disturbing effect on El Segundo and seek ways to reduce them. We focus on
noise and airplane flight paths and have responded by devising our own camera surveillance
system. I have been privileged to chair the Committee for the last 4 years.
At the Sept 21st City Council meeting I heard for the first time that the Council "zeroed out" the
money ASNAC requested for maintaining the video /audio camera system, the camera system that
watches for early turns. No explanation was given and to this day ASNAC has not been officially
informed of the Council's decision When we Committee members arrived for our September monthly
meeting there was no City- provided secretary, no meeting packet, and for the first time in 27 years our
agenda was not posted to allow conduct of an official meeting. Again no notification.
I've been a member of the Committee for 10 years, Steve Storm our video system engineer,
20 years. Does experience mean nothing? Does dedicated volunteerism mean nothing? Does the
respect our committee has earned at LAX and especially at the control -tower mean nothing9 What
is to become of your 27 year old Aviation Safety and Noise Abatement Committee?
Major accomplishments of ASNAC:
1. In 1991, ASNAC recommended that El Segundo pass a resolution stating that the City is
categorically against any and all Avigation Easements. Resolution 3679, March 5, 1991, signed
by Mayor Carl Jacobson.
2 Following that resolution ASNAC initiated the successful movement which lead to abolishing
the requirement of an Avigation Easement to accept LAX money for sound insulation. Abolishing
the Avigation Easement is when El Segundo started your Residential Sound Insulation Program.
3. ASNAC continually faced mounting LAX matters. The Committee's Council representative,
Councilman Dick Switz was appraised and with Council approval the position of Airport Projects
Administrator was created El Segundo became famous in the area for having created LAX's only
watch -dog position. Councilwoman Ruth Galanter's office joined the interviewing process —
February 1993.
4 City staff ran the first video camera surveillance system and did it poorly. ASNAC took over
the camera system and, when calibrated with the tower and the FAA, Mr. Storm's system passed
with flying colors. Before the camera system we recorded around 1100 -900 early turns a month,
we now get around 250 ASNAC's camera system has been written up in airport trade journals,
and is the only citizen - operated airport surveillance system in all America.
5. Congresswoman Jane Harman served on the FAA budget committee Armed with data
collected from ASNAC's camera system, she told the FAA to stop flying over El Segundo
houses or their money would be reduced. In less than 6 months (this qualifies as a miracle) the
Seal Beach 3 Standard Instrument Departure procedure was enacted This is a takeoff procedure
for smaller jets, they being responsible for most of the early turns.
6. In 1997, ASNAC recommended to the Council that the City categorically reject all 4 LAX
Master Plan concepts as they did not address a regional approach. Thus Resolution 4008,
April 15, 1997, signed by Mayor Sandra Jacobs
lof2
7 Using ASNAC videos as proof, the FAA has taken 5 early turn pilots to court, finding all 5
pilots guilty, a LAX first. (* See footnote)
8. ASNAC is currently working with SKYWEST, 1998- 1999's worst early turn offenders — 70 -90
early turns a month. SKYWEST asked ASNAC to monitor tower procedures as SKYWEST
pilots say the tower tells them to turn early, the tower says no way. ASNAC can determine who is
correct.
Because of our accomplished and ongoing good work, the committee urges the Council to
reconsider any decisions to cut back.
Citizens of El Segundo, your 27 year old Aviation Safety and Noise Abatement Committee is at risk.
ASNAC needs its camera system to continue as your experienced early turn watch -dog.
We volunteers wish to continue ASNAC Thank you. q
Liz Garnho�
Chair, City of El Segundo Aviation Safety and Noise Abatement Committee
ASNAC early turn incidents reported to FAA Fight Standards District Office resulting
in penalty precedents
1 July 26, 1995, 11-3 IPM, ASIANA Airlines, 747 cargo, took off on 25L without takeoff
instructions, one pilot
2 February 21, 1998, noon, CACTUS (AMERICAN WEST), one pilot
3. April 5, 1998, 6:03PM, CHAMPION, 727, cockpit of 3 all on trial, lost FAA trial
and are requesting an appeal before a NTSB fudge (waiting for court date)
2of2
12���sEfl
October 7,1999
To Mayor Gordon From M E Traber
Councilman Mcdowell 1999 OCT I I AN 10. 10 214 E Walnut Ave
Councilwoman Werrnck - EI Segundo, Ca
Councilwoman Jacobs (90245)
Councilman Gaines
et al
Re Council Meeting Dated October 5,1999
This letter is in response to my promise to submit in writing the issues that I spoke of that I feel
need to be addressed and resolved by the city council I would like to take this moment to thank
you all for the opportunity to express my concerns Unlike some people at the podium I think that
the council's demeanor was very professional The way you handled the waiver of the fee for
St Anthonys Church for the charity displayed your ability to act swift and decisively, without the
bureaucratic interference that is present in so many public offices
To refresh your minds about the position that I took at the meeting listed above, I am 54 years old and
have lived in El Segundo all of my life I graduated El Segundo High in 1963 and IM here to stay I am a
musician and have been since the early sixties Another thing that you should know about me is that
between 1966 and 1968 1 served in the military During that period of my life, every place that I was
stationed, people who lived in those communities would tell me "that's how we do it here If you don't like
it, go back to where you came from " With that in mind, this is where I grew up and I have no intention of
giving an inch to anyone who wants to change our little paradise to suit themselves and that goes double
for newbees with special interests We set this town up in the fashion that we did because this is the way
that we want it People who move here need to get like us or they need to go elsewhere People who try
to run over us are in for a very scratchy nde We refuse to lie down and let that happen and we do take
care of our own I will now lay out the three points that I addressed at the meeting
POINT 1 Disturbing the peace (i a noise level)
As long as I can remember, the law /policy of this community was people were allowed to have parties
and play their music loud but reasonable in residential zones, until ten or eleven at night without fear of
the police coming to your house and threatening to cite you or take you to fail The commercial zones
could go as long as they were allowed to stay open I want to know when this law changed, who changed
the law or if it is dust a policy determined by someone in official capacity Either way, we want it changed
back to the way it was This current situation gives the police department instant probable cause to detain
and harass anyone for what otherwise they would have no reason to stop I am not saying that our police
department has ever done that nor do I know that they ever would I wish to be perfectly clear that I am
not making accusations I have nothing but respect for Chief Gnmmond and our entire police force If they
are not the finest in the nation, they are sure in the front row I also however, do not wish to live in a police
state which is exactly what you have when you throw your right to privacy out No official agency should
have that much power I request a response to this issue
Point 2 Zoning
To my knowledge, there really are no dead quiet neighborhoods in El Segundo With the airport to the
North and the refinery to the South there is constant noise 24 hours a day If you live here for any length
of time, these neighborhoods may seem quiet to you but to someone from Arizona they would be noisy
The refinery has been here forever and is the reason that this town came to be So has the airport and
even longer so have the bars and music houses on Richmond street All of the housing that is adjacent to
these recreational facilities came after Now these late comers are complaining about the noise Just as I
do not feel sorry for people who rent on west Imperial Highway and complain about the bets, I have no
sympathy for the people who rent in areas that are adjacent to entertainment houses and then complain
about the noise during the hours of operation of these establishments It makes me wonder who did their
demographics They had to know how it was when they moved in These people need to get over it or
they need to find a quieter place to live To give an establishment a license to have music and then have
the Police come by at 5 30 on Saturday evening and shut them down is absolutely ludicrous This point is
informational only and requires no response
Point 3 Misuse of the emergency system 911
The most disturbing part of this entire fiasco is that every time that the police come to turn down or
shut off the music, they state that they are responding to a 911 call The emergency system is supposed
to be used only for life or death situations, not for general business calls My father bought his house on
Walnut street in 1948 and is now 86 years old If he hits, the floor and cannot get through to 911 because
some self centered idiot is tying up the line, I will take legal action There will be news reporters and more
trouble then you can imagine I think a reasonably prudent individual would respond in this fashion The
real problem here in lies is that my father would still be dead I do not know who made this decision but I
cannot help but wonder "what was this person or persons thinking ?" Please correct this abomination I
request a response to this point
Thank you for your concern and assistance in these matters I patiently await your reply
With due reqard
M E TRABER