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1999 JUN 01 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 1, 1999 - 5:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE — Councilmember Nancy Wernick ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 SPECIAL MATTERS — Appointment of real property negotiator for potential water well property located at 401 Aviation Boulevard and described as the parcel situated along the eastern border of the City, between El Segundo Boulevard and 124th Street, west of Aviation Boulevard and adiacent to the railroad tracks Recommendation — Appoint City Manager, Mary Strenn, as the City's real property negotiator. r 1 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et §Leg ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) 1 Chaney v City of El Segundo, LASC Case No BC 207453 2 Stier v City of El Segundo, LASC Case No YC 034617 3 El Segundo v Stardust, LASC Case No YC 031364 4 David Venegas, et al v County of Los Angeles, et al, LASC Case No BC 207136 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b). -0- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -S- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — Discussion with real property negotiator, City Manager Mary Strenn, about potential water well property REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE amt 7 TIME in . NAME 0601995p n 2 Gt'S Y O.t+ AGEND] EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 1, 1999 - 7:00 P.M. Next Resolution # 4115 Next Ordinance # 1308 CALL TO ORDER INVOCATION — Rev G Kevin Taylor, Saint Michael's Episcopal Church PLEDGE OF ALLEGIANCE — Councilmember Nancy Wernick PRESENTATIONS — (a) Proclamation declaring June 19, 1999 as VOLUNTEER RECOGNITION DAY in the City of El Segundo, recognizing the contributions of those who volunteer services on behalf of the City, and inviting the City's volunteers to a celebration in their honor on Saturday, June 19, 1999 from 11 00 a in to 2 00 p m at Chevron Park ROLL CALL 0 3 PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf oftheir employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - None C. UNFINISHED BUSINESS Consideration of development of a City Water Well Project, analysis of funding options and approval of Addendum No I in the amount of $38,539 73 Recommendation — If the Council wishes to pursue the project, staff recommends the Council: 1) Approve the development of a City water well. 2) Provide direction to staff concerning the use of a bond or General Fund financing and authorize staff to initiate the development of a detailed funding package including the services of a financial consultant and bond attorney. 3) Approve Addendum No. 1 to Alternative Water Supply Design Study in the amount of $38,539.73. 4) Authorize staff to negotiate a contract with Robert Bein, William Frost and Associates (RBF) for project management services. 2 Status report regarding increase of services from L A County Animal Control Recommendation — Information only. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS — Schedule interviews of candidates for Recreation & Parks Commission, with filing deadline set for 48 hours prior to interviews Recommendation — Set date of interviews for Tuesday, June 15, 1999 at 6:30 p.m. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the Item(s) will be considered individually under the next heading of business 4 Warrant Numbers 2502869- 2503125 in total amount of $1,472,933 23, and Wire Transfers in the amount of $768,65195 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 05/08/99 to 05/19/99. '" 0 4 City Council meeting minutes of May 18 and May 25, 1999 Recommendation - Approval. Award of contract for professional engineering services for the rehabilitation of the Sanitary Sewer Pump Station No 13 ($57,954 00) Recommendation — 1) Award the contract to AKM Consulting Engineers in the amount of $57,954.00. 2) Authorize the Mayor to execute a standard professional services agreement. 7 Adopt plans and specifications for the 1998 -99 Slurry Seal of Various Streets — Project No PW 99 -2 (estimated cost $95,000 00). Recommendation — 1) Adopt plans and specifications. 2) Authorize staff to advertise for receipt of construction bids. Request authorization for Lieutenant Mitchell K Tavera to attend the FBI National Academy from October 3, 1999 to December 17, 1999 with expenditures not to exceed $1700 Recommendation — Approve attendance. Request for clan ficahon/mterpretatton of the permitted maximum development entitled for Project Area 1 of Plan B of the Approved Grand Avenue Corporate Center protect (either 150 - rooms or 64,392 square feet) as described in Exhibit `B" of the Approved Development Agreement for the project Applicant Monitor Development (Mr Jeremy Andrus) Recommendation — 1) Confirm that a maximum of 150 -rooms are entitled, and that total square footage may exceed 64,392 square feet (with a limit of 95,000 square feet); or, 2) Other possible action /direction. 10 Award of contract for purchase of a sewer bypass pump (fiscal impact - $12.215 57) Recommendation — Award of bid to Equipment Supply Company. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — 11 Consideration of a request from the El Segundo Employers Association for financial participation in the amount of $200,000 in connection with the El Segundo Area Intelligent Transportation System Recommendation — Discussion and possible action. 12 Authorization to hire executive recruiting firm to initiate recruitments for the positions of Director of Public Works Director and Assistant City Manager Recommendation — Approve request. 13 Request for authorization to install traffic stop signs on Center Street at Holly Avenue Recommendation — Authorize installation. G. REPORTS - CITY MANAGER - NONE 44 0 5 H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCILMEMBERS Councilmember McDowell - NONE Councilmember Gaines — 14 Consider Agreement with Chamber of Commerce regarding the Stepping Stone Project and receive and file Information respecting the Chamber's marketing plan for the future sales and Installation of the Stepping Stones Recommendation — City Council approve Stepping Stone Agreement and receive and file Chamber's marketing plan. Councilmember Wernick - NONE Mayor Pro Tern Jacobs - NONE Mayor Gordon — 15 Results of Civic Center Plaza Design Competition Recommendation — Receive recommendation from jury and schedule meeting for possible action. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalfof their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 MEMORIALS CLOSED SESSION The City Council may move Into a closed session pursuant to applicable law, Including the Brown Act (Government Code Sec 54960, et seM c ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p in, June 1, 1999 under "Closed Session" (If needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (If required) ADJOURNMENT [I=II POSTED DATE $ o27 9 I TIME C%' ' �� , in, NAME 060199ag O 7 CITY OF EL SEGUNDO INTER - DEPARTMENT MEMORANDUM DATE May 26, 1999 TO Mary Strenn City Manager FROM Bellur Devaral City Engineer Revised May 27, 1999 M SUBJECT Potential Conflict of Interest Items - City Council Meeting of June 1, 1999 Is the project within 300 feet of a business or property owned by a City Council member? Note, This is part of a City-wide program, and accordingly, the City Attorney has determined that no conflict of interest exists. BKD dr cc Ed Schroder, Director of Public Works N VNEMOS \CONFLICT 601 D i Mayor Mayor Council Council Council Agenda Item Mike Pro Tern Member Member Member Gordon Sandra Nancy John Kelly Jacobs Wernick Gaines McDowell Adoption of plans and specifications for the 1998 -99 Slurry No No No Yes Yes Seal Project Note, This is part of a City-wide program, and accordingly, the City Attorney has determined that no conflict of interest exists. BKD dr cc Ed Schroder, Director of Public Works N VNEMOS \CONFLICT 601 D i EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration of development of a City Water Well Project, analysis of funding options and approval of Addendum No 1 in the amount of $38,539 73 RECOMMENDED COUNCIL ACTION: If the Council wishes to pursue the project staff recommends the Council 1 Approve the development of a City water well 2 Provide direction to staff concerning the use of a bond or General Fund financing and authorize staff to initiate the development of a detailed funding package including the services of a financial consultant and bond attorney 3 Approve Addendum No 1 to Alternative Water Supply Design Study in the amount of $38,539 73 4 Authorize staff to negotiate a contract with Robert Bein, William Frost and Associates (RBF) for project management services INTRODUCTION AND BACKGROUND: At its meeting of April 20, 1999, the City Council heard a presentation concerning the result of the City's Water Well investigation Staff was directed to bring back to the Council an analysis of funding options, i e bond financing versus use of City reserve funds DISCUSSION: (Discussion begins on the next page.... ) ATTACHED SUPPORTING DOCUMENTS- The spreadsheet on Groundwater Development Program estimated costs is attached as Exhibit A FISCAL IMPACT. Operating Budget: Capital Improvement Budget: Amount Requested: ProjecUAccount Budget: Project/Account Balance: Account Number: Project Phase, Appropriation Required- No Date: Page t NCOUNCILUUNI -0400C (Wednesday 5/26/99900 AM) V.. 1 Discussion, The City Council has previously heard the presentation covering the costs and benefits of the City developing its own alternate water source The benefits of the project included Increased reliability and diversification of the City' water supply The protect is expected to supply approximately 50% of the City's protect long term potable water need 2 Increased utilization of local water sources Reduce the impact of future MWD rate increases The estimated cost of the project (land and improvements) is $6,778,900 which translates to $657 per acre - foot of water produced by the project Presently the City pays $528 per acre -foot for water purchased from MWD The (2) options evaluated for possibly funding the Water Well include the issuing of bonds financed by future water revenue and a loan from the General Fund The table below identifies the anticipated costs associated with the two (2) funding options CITY OF EL SEGUNDO COMPARISON OF DEBT SERVICE PAYMENTS GENERAL FUND LOAN VS WATER REVENUE BONDS General Fund Water Revenue Description Loan Bonds Capital costs 6,800,000 6,800,000 Closing costs 0 905,000 Total costs 6,800,000 7,705,000 Life 25 Years 25 Years Int rate 600% 510% Annual Debt Service 522,082 549,945 Operational Savings (113,000) (113,000) Net Debt Service 409,082 436,945 % Increase on monthly bill 400% 430% $ Increase on monthly bill $077 $083 The following list includes assumptions that have been used and gems that was considered during the evaluation L Total capital costs are $6,800,000 "Exhibit A' is attached detailing all estimated costs s The General Fund interest rate charged to the Water Fund is assumed to be 6% S- Each loan option assumes a 25 -year life ➢ Water Revenue bonds include $905,000 in estimated reserve fund and bond closing costs Page 2 N COUNCILUUN1 -04 DOC (Wednesday 5/26/99 9 (* AM) 010 Discussion: (continued) ➢ It will be necessary to Increase water rates to fund Water Revenue bonds Y Water Revenue bonds average coupon rate is 5 10%, which is the current market rate If the bonds were Issued today ➢ The average Increase in monthly bills is estimated to be $ 77 if a General Fund loan was used and $ 83 If Water Revenue bonds were Issued This does not Include any Increase In water rates that may be required to fund existing water operations ➢ Water Revenue bonds financed by water rate Increases will require debt service coverage sufficient to cover 110% to 125% of the Water Revenue bonds debt service payments ➢ Any necessary water rate Increases must be in place before any bonds can be Issued Y Bond debt service payments and Interest rates are based on current market conditions If the bonds were Issued today City Attorney to research any Proposition 218 voting requirements on Increasing water rates and potential for recovering past Incurred expenses, City Attorney also needs authorization to interview bond counsel for pre -bond Issuance and bond issuance work Generally, pre - Issuance work is done In consideration of potential bond issuance and bond counsel Is paid from bond proceeds In order to proceed with the project study in a timely manner, the City directed RBF to move the location of the pilot well from the south end of Douglas Street to Douglas Street north of Mariposa Asa result, RBF Incurred additional costs of $38,539 73 (Addendum No 1) The timely moving of the well site was required In order to obtain all the pertinent information necessary to complete the MWD grant application All the work has been completed and the site has been restored to its original condition Staff recommends approval of the addendum City staff does not posses the engineering experience or expertise to effectively Implement this project Ir order to continue to move the project forward It Is recommended that the City obtain the services of a project manager Mr Mike Rudinica has effectively provided this service during the study portion of the project His continued participation on the project, Including oversight of the design and construction, can prove to be very beneficial to the City Design services for the project will be obtained through the RFP process It Is recommended that staff be authorized to negotiate with RBF for project management services Page 3 N COUNCILUUN1-04 DOC (Wednesday 5126199 900 AM) Oil CITY OF EL SEGUNDO DWATER DEVELOPMENT PROGRAM ESTIMATED PROJECT COST EXHIBIT A ftemn Lump sum Annual Cost Unit Cost Capital Costs $2788 Membrane replacement $80,000 1,3339pm WON (off-aft) Membrane cbaMng and 8ushkg $10,000 $310 Drilling and pumps $250,000 $19,550 $608 WON bumm I Vau6 530,000 $2,346 $073 Land (SW sq R) $16,000 $1,251 $039 SRO work $10,000 $782 $024 Pipeline (1,50D-feet, 10 -Inch diameter) $105,000 $8,211 $254 1,333 -gpm Well (on49e) Water rights leasing $338.940 $105 Drilling and pumps $250,000 $19,550 $606 Treatment and system Facilities $291 TOTAL $8,778,800 $2,122,178 Treatment building $090,000 $53,958 $1672 Site work $701000 $5,474 $1 TO Building electrical $80,000 $4,692 $145 Emergency generator 5501000 $3,910 Si 21 NF treatment skids $2,080,000 $162,856 $5039 Chemical dosing *YAW* $220,000 $17,204 $533 Distribution pumping station $350,000 $27,370 $848 Product water delivery pipeline $45 ,000 $3,519 $109 Concentrate disposal pipeline $45 ,000 $3,519 $109 VeNes, ma 1fokls, miscellaneous $35,000 $2,737 $085 PomaptNBypaw bterdirg reservoir $480 ,000 $37,538 $1163 Construction Contingency and Professional Services $111171900 $87,420 $2700 Total Capital Costs $6,903,900 $481,686 $143 Laski Purchase - (1.0 acres) $975,000 $68,425 $21 Operational Costs Well pumping $180,000 $5576 Treatment plant power consumption $90,000 $2788 Membrane replacement $80,000 $1859 Membrane cbaMng and 8ushkg $10,000 $310 General treatment system maintenance $30,000 $929 Chemiew su" and maintenance $120,000 $3717 labor $100,000 $3098 Distribution pumping casts 555.000 $1704 General maintenance $40,000 $1239 Total Operational Costs $688,000 $212 Feu Water rights leasing $338.940 $105 Begin replenbtwmeM fee 8588,128 8176 Total Fees $007,088 $291 TOTAL $8,778,800 $2,122,178 $857 Assumptlo . 1. Total water pumped - 3,766 acre -W. bbl vnater produced - 3,226 are411yr 9. W% of water pumped M healed by ronal4Uallon syadem at 75% recovery. 50% Is bypassed and blended 3. Aasumas Mel ens wall and beadmeed pad are constructed! on same -10 acre sib, over vad11,500 feat away 4 Treatmeol operalbnal casts based on rwwftroHm membranes operating of -100 pal, -15 gid, and 75% recovery 5 Chan" systems; Ocala includes wlfudo sold and chlor4slion 6 Labor cash Include one 40 Wilask operator and ons pwt4hns administrative asahrael 7 Water rights w far 2,812 scrr6 based at $120 pr scrsal 6. Basin replenishment fee In $161 par acre41 9. Unit cash are pr ara8 produced 10 Assumes capital recovery calculated at 0% ow • 25 yaw period rtgRP131P0ATA048304167.MS, mal A.' 012 EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION, Status Report regarding increase of services from L A County Animal Control RECOMMENDED COUNCIL ACTION Information Only INTRODUCTION AND BACKGROUND: On Tuesday, May 4th, 1999, several residents of El Segundo voiced concern over the poor service received from L A County Animal Care and Control After a visit to the facility and a discussion with the Director Frank Andrews, several suggestions were made to improve service to the City and it's residents The following are steps that are being considered and /or implemented to improve responsiveness DISCUSSION: The renewal contract for L A County Animal Care and Control is currently being reviewed by the City Attorney This contract will have an addendum which includes the following Limiting the contract to two years with an option to cancel the contract with a 30 day written notification of intent Increasing city services to include a permanently assigned Animal Control Officer for an additional 16 hours a week, (This officer would provide additional patrolling enforcement, licensing at City Hall, perform school visitations to explain animal safety, and other special assignments to impact animal control problems) The current budget is sufficient to provide this additional service Use of a satellite facility should one be opened in El Segundo within the contract term To improve communication within El Segundo regarding lost animals, a bulletin is being posted on the El Segundo Community Cable channel to notify residents of lost animals that have been found by citizens or picked up by an animal control officer Pictures of these animals maybe added in the near future Real Estate Agents in the area are looking into possible locations for a satellite facility L A County will be funding the setup of the facility Contracting cities may be asked to contribute funds for monthly overhead Volunteers will also be relied upon to assist in caring for the animals Specific funding for the maintenance of this facility will be discussed when an adequate location has been identified ATTACHED SUPPORTING DOCUMENTS' FISCAL IMPACT (Check one) Operating Budget Capital Improv. Budget- Amount Requested: $ 0 Project/Account Budget: $ Project/Account Balance. Date, Account Number- Project Phase. Appropriation Required - Yes_ No X ORIGINATED: Date: May 25, 11999 gy. IWQ. i%lim Tim Grimmond. Chief of Police n13 2 TO THE EL SEGUNDO CITY COUNCIL MEETING DATE- June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES Agenda Description Schedule Interviews of candidates for Recreation & Parks Commission, with filing deadline set for 48 hours prior to interviews Recommended Council action: Set date of interviews for Tuesday, June 15, 1999, at 6 30 p m Introduction and Background: City Council opened the recruitment of candidates to all the Committees, Commissions and Boards (CCBs) at the beginning of the year, and Notice of all vacancies was duly posted Discussion: The City is currently recruiting to fill the vacancies on these CCBs and the newly formed LAXMAC Commissions. Committees & Boards # & expiration of Vacancies / Applications Received to date Recreation & Parks Commission Library Board of Trustees Planning Commission Senior Citizens Housing Corporation Board Investment Advisory Committee Capital Improvement Program Advisory Committee LAX Master Plan Advisory Commission 1 position 2 positions 1 position 2 positions 1 position 2 positions 7 positions exp 05/30199 exp 06/30/99 exp 06/30199 exp 06/30/99 exp 08/30199 exp 11/30/99 new The vacancies have been advertised in the Community Calendar section of the El Segundo Herald, and in a display ad in the Herald, on Community Cable T V Bulletin Board, and on the City's Water bills An ad will also be included in the City's "publication, Inside El Segundo " Attached Supporting Documents And Who Prepared Them: Fiscal Impact: N/A Originator. Date May 25, 1999 Luh7aAbreu Mason, Council Assistant Reviewed by: nWr Vormsl intm 699 014 0 C) m m y A m m T 0 u A O io O Z a d 6= N J d - N VV d a o ? a �j g a d o nU � � a aMc a a Qr '_-^ 1 m m p ry d O < O m $ S 3 D = N o d = O m > a Z =d c d_ O H A 1 i D T n A O O T— o 8 00 O� d M O Z ~ a N a a IM 3 O O T O IN o T O p D C 3 3 O b C D = Z .T N O n N .0 om m 8a NN V O .0(mii O a0 N W (P V NNd S J N ry N DN MG) N O d O a RZ C 8 d n J a Z n d O S y Jp d N N _ < < lb O a d w v_ I- 0 o ? d a 0 9 s si s d $ o o � � T = N S m o p w H � N c � °a_ O N O d n m O O O 0 0 0 N 0 N m m m O O D O hxO{ c A g= A Oy O i A D T m m f A F A D y � fJ N+ W IdpJ O (pJ o N O IJ f0 d J Oi A N� m d 0 0+ W N D; O 0' 3 N> Z O Z Z m Ixil a n A= y m N p A m a a; m 000 mm mgg0m M0 m 3$�go�'oo a� m d m 3 y m y K m m i n$ m m m 0 c �myT 3 c T me 0� 0z Z Z ti AX o N c m n o z m; v m> A m m A Z cfn c c z p m m o 0 fq m in S y y c' z� o In y o ZO m< z m cJ c p O z0 a o z om z ~ oo��TZ y _< i z < mm A m n p T Mn S m C m o m a A N O m 8a NN V O m O (O td W (P V NNd DN MG) m RZ C Z O 0 ti m O v A 0 Z m m 01 � CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 05/0811999 THROUGH 05/19/1999 Date Payee Amount Description 5/10/99 West Basin 745,981 20 Water payment 5/12/99 Health Comp 1,51935 Weekly eligible claims 5/7 5/18/99 Fed Reserve Bank of K C 30000 Employee Savings Bonds 5/17/99 Wells Fargo 20,000 00 Workers Comp Acct 5/19/99 Health Comp 851 40 Weekly eligible claims 5/14 DATE OF RATIFICATION: 06/01199 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by Deputy Treasurer — Finance Director Z -u--� City Manager 768,651 95 5/ Date do? `/ 9� Dat Dates 768,651.95 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 016 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 18, 1999 - 5:00 P.M. CALL TO ORDER — Mayor Gordon at 5:00 p.m PLEDGE OF ALLEGIANCE — Mayor Pro Tem Jacobs ROLL CALL Mayor Gordon - Present Mayor Pro Tern Jacobs - Present Council Member McDowell - Present Council Member Wermck - Present Council Member Gaines - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $150 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seq ) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows- CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) 1 El Segundo v. Kilroy, LASC Case No YC 031166 2 Chaney v City of El Segundo, LASC Case No BC 207453 3 Stier v City of El Segundo, LASC Case No YC 034617 4. El Segundo v Stardust, LASC Case No YC 031364 5 David Venegas, et al v County of Los Angeles, et al., LASC Case No. BC 207136 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b)• -3- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c): -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — None REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT Cindy Mortesen, City Clerk 017 5 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 18, 1999 - 7:00 P.M. CALL TO ORDER - Mike Gordon at 7 -00 p.m INVOCATION - Bishop Lloyd Carlson, Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE - Mayor Pro Tern Jacobs PRESENTATIONS - NONE IZ�7111[a7ir11L' Mayor Gordon - Present Mayor Pro Tem Jacobs - Present Council Member McDowell - Present Council Member Gaines - Present Council Member Wermck - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 Kathy Frick, resident, spoke regarding the County Animal Control facilities and the displeasure of many citizens with the services provided Nancy Petit, resident, expressed her concerns with the County Animal Control facilities. Urged Council to support renovations at the Carson Shelter. Liz Garnholtz, resident, spoke regarding the Charette competition for the Civic Center Plaza design, and stated that she had been unaware of the project. Also stated she conducted a mini poll regarding the vision for Downtown El Segundo Emphasized that she and other citizens wanted a grocery store in downtown Stated she had collected 200 signatures supporting a downtown grocery store. Sandra Mason, resident, expressed her concerns with skateboard and bicycle use in El Segundo and the potential for injuries. She also stated that, many times, items are addressed at Council Meetings and citizens are not aware of the final outcome. MINUTES CITY COUNCIL REGULAR MEETING MAY 19, 1999,7 00 P M PAGE NO I HE Mayor Gordon stated that the City would negotiate to have the services of Animal Control in El Segundo on Mondays and Fridays, and this person would help with licensing at City Hall. He further stated that he was investigating the possibility of bringing the dog licensing function back into the City Treasurer's Department He also said that the County, City and volunteers would assist with the operation and staffing of a satellite Animal Control facility in El Segundo. Also stated that a community bulletin board would be developed for Cable Council consensus to direct staff to negotiate the services for Animal Control, investigate the possibility of providing dog licensing services in the City Treasurer's Department, and develop a community bulletin board for Cable Staff to present final proposal to Council in two weeks A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. B. SPECIAL ORDERS OF BUSINESS - Discussion with Los Angeles County Supervisor Don Knabe about issues and concerns of the City of El Segundo Mr Knabe, County Supervisor, spoke regarding the County budget and Animal Control He also spoke on additional items facing the County in the future C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - 2 Establishment of By -Laws and an initial Operating Schedule for the newly approved LAX Master Plan Advisory Commission City Manager, Mary Strenn, gave a brief staff report City Attorney, Mark Hensley, stated that a Resolution is to be adopted establishing the Commission and that the City Attorney's Office and City Clerk's Office will need to be involved in Brown Act /Agenda issues MINUTES CITY COUNCIL REGULAR MEETING MAY 18, 1999, 7 00 P M PAGE NO 2 ON MOVED by Council Member Gaines, SECONDED by Council Member McDowell to adopt Resolution No 4114, establishing the LAX Master Plan Advisory Commission, and approving the By -Laws and initial Operating Schedule. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Approve Warrant Numbers 2502603- 2502868 in total amount of $759,708 57, and Wire Transfers in the amount of $241,040.58 4 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK Approve Parks Division request to go to bid to purchase a Cushman Dumpster to replace Unit 6428. 6 Accept the bid from L. N. Curtis & Sons for the replacement of the EI Segundo Fire Department Fire Hose. Fiscal Impact. $21,217.12 7 Authorize Mayor to provide written notice to Los Angeles County Department of Public Works by May 28, 1999, terminating agreement for the enforcement of City of El Segundo industrial wastewater provisions and authorize Fire Department Environmental Safety Division to assume responsibility for industrial wastewater inspections from the Los Angeles County Department of Public Works, Fiscal Impact Possible $40,000 00 additional revenue 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES. 9. Approve request to re- allocate $12,500 00 of Gas Tax funds remaining in the fiscal year 1997 -98 sidewalk and curb repair Capital Improvement Project to the current fiscal year 1998 -99 annual sidewalk and curb repair contract. Fiscal impact none. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Wernick to approve Consent Agenda Items 3, 5, 6, 7, and 9 . MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. MINUTES CITY COUNCIL REGULAR MEETING MAY I8, 1999,7 00 P M PAGE NO 3 020 CALL ITEMS FROM CONSENT AGENDA - Approve City Council meeting minutes of May 4, 1999 Correct the minutes to reflect no changes to any standing committee appointments, and the sub - committee appointment for Downtown Revitalization was changed from Council Member Wermck to Council Member Gaines MOVED by Council Member Wermck, SECONDED by Council Member McDowell to approve the Council meeting minutes of May 4, 1999, with corrections. MOTION PASSED BY UNANAIMOUS VOICE VOTE. 510 8. Award of contract for Roller Hockey Rink - Phase II (site improvements) - Project No. PW 98 -11 to lowest responsible bidder, Green Giant Landscape, Inc in the amount of $59,214 00. Authorize Mayor to execute the standard public works construction agreement, Contract No. 2695, approved as to form by the City Attorney, after receiving County Grant approval for $20,000 00 MOVED by Council Member Gaines SECONDED by Council Member McDowell to Award of a contract for Roller Hockey Rink - Phase II (site improvements) - Project No PW 98 -11 to lowest responsible bidder, Green Giant Landscape, Inc in the amount of $59,214.00 Authorize Mayor to execute the standard public works construction agreement, Contract No. 2695, approved as to form by the City Attorney after receiving County Grant approval for $20,000 00. MOTION PASSED BY UNANAIMOUS VOICE VOTE. 510. F. NEW BUSINESS - G. REPORTS - CITY MANAGER - NONE H. REPORTS - CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Councilmember McDowell - NONE MINUTES CITY COUNCIL REGULAR MEETING MAY 18, 1999, 7 00 P M PAGE NO 4 021 Councilmember Gaines - 10 Status Report regarding stepping stones. This Item has been pulled and scheduled for June 1, 1999 meeting Director of Public Works, Ed Schroder, gave a brief update. Spoke regarding the meetings he has attended Requested that a MIS meeting be scheduled before budget preparations are finalized Councilmember Wernick - NONE Mayor Pro Tem Jacobs - Spoke regarding the projects submitted to the MTA. Reported on the Cmco de Mayo event. Stated she has been appointed Vice President of the South Bay Economic Development Partnership Commission Mayor Gordon - Gave an update on the downtown revitalization project, farmers market, and on a meeting he attended with the FAA Agendize a request to form a Smoky Hollow Task Force. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250. Liz Garnholtz, resident, stated that there is a conflict with El Segundo Dodger Day and the Charette presentation on the Civic Center plaza design She spoke regarding the LAX Master Plan Advisory Commission, and the attorneys retained to oppose the LAX expansion MEMORIALS - Nicky Davlantis. CLOSED SESSION - NONE ADJOURNMENT at 8 30 P M to May 25, 1999 at 7.30 a in Cindy Mortesen City Clerk MINUTES CITY COUNCIL REGULAR MEETING MAY 18, 1999, 7 00 P M PAGE NO 5 022 MINUTES OF THE ADJOURNED MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 25, 1999 - 7:30 A.M. CALL TO ORDER — Mayor Pro Tern Jacobs at 7 30 a in PLEDGE OF ALLEGIANCE — Council Member John Gaines ROLL CALL — Mayor Gordon Present - amved at 7 35 a in Mayor Pro Tern Jacobs Present Council Member McDowell - Present Council Member Gaines - Present Council Member Wemick - Present - arrived at 9 00 a in PUBLIC COMMUNICATIONS - (Related to City Business Only 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identtfy themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 No individuals addressed Council MOVED by Council Member McDowell, SECONDED by Council Member Gaines to add to the agenda El Segundo v Stardust, LASC Case No YC031364, that arose after the posting of the agenda MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PRO TEM JACOBS, COUNCIL MEMBER MC DOWELL, COUNCIL MEMBER GAINES. NOES: NONE. ABSENT: MAYOR GORDON AND COUNCIL MEMBER WERNICK. 3/0/2. Council Member Gaines left the meeting at 7 45 a in, returning at 9 30 a in CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sec ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -0- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) 023 ADJOURNMENT at 11 05 a m to June 1, 1999, 5 00 p in Cindy Mortesen, City Clerk l EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Award of contract for professional engineering services for the rehabilitation of the Sanitary Sewer Pump Station No 13 ($57,974 00) RECOMMENDED COUNCIL ACTION: Award the contract to AKM Consulting Engineers in the amount of $57,974 00 Authorize the Mayor to execute a standard professional services agreement INTRODUCTION AND BACKGROUND: The fiscal year 1997 -98 Capital Improvement Program Includes $290,000 00 for the refurbishment of Sewer Pump Station No. 13, located below street level at the northeast corner of Grand Avenue and Sepulveda Boulevard On March 6, 1999, the City Council approved a Request for Proposal (RFP) and authorized staff to solicit proposals from qualified consultants. DISCUSSION: On April 30, 1999, the City received three (3) proposals in response to the City's RFP Water Resource Engineering Associate (WREA) AKM Consulting Engineers Robert Bein, William Frost & Associates Proposal Included an estimate of $31,520 00 and stated that a firm proposal will be submitted after completion of the preliminary design phase for a fee of $7,300 00 $ 57,974 00 $117,60700 The proposals were reviewed by staff Staff is of the opinion that WREA has not submitted a firm proposal and AKM has more extensive experience and track record of designing sanitary sewer pump station projects similar to the one currently proposed by the City Based on all the information received and references reviewed, staff is recommending that the design contract for rehabilitation of the Sanitary Sewer Pump Station No 13 be awarded to AKM Consulting Engineers, in the amount of $57,974 00. ATTACHED SUPPORTING DOCUMENTS: Agreement for professional seances FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Account Number: Project Phase: Appropriation Required: ORIGINATED: C / _ / _ _ -/ Date: r 1t0i NCOUNCILUUNI -01 DOC (Monday 5124/99 200 PM) 025 •[ '"• T-1 W-i4all11414 THIS AGREEMENT, made and entered into this 1st day of June, 1999, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and the AKM CONSULTING ENGINEERS hereinafter referred to as "Consultant" In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows 1 SCOPE OF SERVICES Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" and made apart hereof Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law Consultants shall begin its services under this Agreement on June 4, 1999. Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein 2 STATUS OF CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent contractor The personnel performing the services under N WGREEMNT\AnA AGR (5179199) -1- M this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement 3 CONSULTANTS KNOWLEDGE OF APPLICABLE LAWS Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement Consultant shall observe and comply with all such laws and regulations affecting its employees City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section 4 PERSONNEL Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members N WGREEMNT\AMAGR (5119/99) -l- ' 027 performing services under this Agreement prior to any such performance. 5 COMPENSATION AND METHOD OF PAYMENT Compensation to the Consultant shall be as set forth in Exhibits B and C hereto and made a part hereof Payments shall be made within thirty (30) days after receipt of each invoice as to all non- disputed fees If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice 6 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Attachment A, unless such additional services are authorized in advance and in writing by the City Manager Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services 7 ASSIGNMENT All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager NWGREEMNTWIOUAGR (5/19/99) -3- MW 8 FACILITIES AND RECORDS City agrees to provide suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment 9 TERMINATION OF AGREEMENT This Agreement maybe terminated with or without cause by either party upon 30 days written notice In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination N \AGREEMNT\AKM AGR (5/19/99) -4- 029 10 COOPERATION BY CITY All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement 11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et sec . Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily N WGREEMNTAMAGR (5/19/99) -5- ,II provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response N\AGREEMNTAIWAGR (5/19/99) -6- 031 (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager 13 DEFAULT In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant ►■ u► * ► (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement N \AGREEMNTWKM AGR (5119/99) -7- 032 or is otherwise expressly conferred in writing by City City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemmtees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemmtees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the Indemmtees may suffer or incur or to which the Indemmtees may become subject by reason of or arising out of any Injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Consultant of Consultant's services under this agreement or the negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement If any action or proceeding is brought against the Indemmtees by reason of any of the matters against which Consultant has agreed to indemnify the Indemmtees as above provided, Consultant, upon notice from the CITY, shall defend the Indemmtees at Consultant's expense by counsel acceptable to the City The Indemmtees need not have first paid any of the matters as to which the Indemmtees are entitled to indemnity in order to be so indemnified The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder The provisions NWGREEMNT'AIWAGR (5/19/99) -8- 033 of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement The Consultant's indemnification does not extend to Claims occurring as a result of the City's negligent or willful acts or omissions 15 INSURANCE A Insurance Requirements Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees Insurance is to be placed with insurers with a current A M Best's rating of no less than A VII Consultant shall provide the following scope and limits of insurance broad as (1) Minimum Scope of Insurance Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001) (b) Insurance Services Office form number CA 0001 (Ed 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA NWGREEMNTWIGAAGR (5/19/99) -9- 034 0025, or equivalent forms subject to the written approval of the City (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement (d) Errors and omissions liability insurance appropriate to the Consultant's profession (2) Minimum Limits of Insurance Consultant shall maintain limits of insurance no less than (a) General Liability $1,000,000 per occurrence for bodily injury, personal injury and property damage If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit (b) Automobile Liability $1,000,000 per accident for bodily injury and property damage (c) Workers' Compensation and Employer's Liability N WGREEMNT\AMAGR (5N9199) -10- 0 �, Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident occurrence (d) Errors and Omissions Liability $1,000,000 per B Other Provisions Insurance policies required by this Agreement shall contain the following provisions (1) All Policies Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City (2) General Liability and Automobile Liability Coverages (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects liability arising out of activities Consultant performs, products and completed operations of Consultant, premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees NWGREEMNTWKMAGR (5(19199) -11- 036 (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers (3) Workers' Compensation and Employer's Liability Coverage Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City C Other Requirements Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with The City Attorney may require that Consultant furnish City with copies of original endorsements effecting N WGREEMNTAIWIAGR (5/19/99) -12- 037 coverage required by this Section The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf City reserves the right to inspect complete, certified copies of all required insurance policies, at any time (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides (2) Any deductibles or self - insured retentions must be declared to and approved by City At the option of the City, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its officers, officials, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement 16. ENTIRE AGREEMENT This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, N WGREEMNTA MAGR (5/19/99) -13- (!38 statement, or promise not contained in this Agreement shall be valid and binding 17 GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court 18 ASSIGNMENT OR SUBSTITUTION City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement 19 MODIFICATION OF AGREEMENT The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void N WGREEMNTAKMAGR (5/19199) -14- 039 20 AUTHORITY TO EXECUTE The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder 21 NOTICES Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows it Attention Ms Cindy Mortesen City Clerks Department City of El Segundo 350 Main Street El Segundo, California 90245 Telephone (310) 322 -4670, extension 208 Facsimile (310) 322 -7137 Consultant Attention Mr Zeki Kayiran AKM Consulting Engineers 101 Pacifica, Suite 150 Irvine, California 92618 Telephone (949) 753 -7333 Facsimile (949) 753 -7320 The notices shall be deemed to have been given as of the date of personal NAGREEMNTAWAGR (5/19/99) -15- f) 40 service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service 20 SEVERABILITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement IN WITNESS WHERE OF, the parties hereto have caused this Agreement to be executed the day and year first above written CITY OF EL SEGUNDO Title Mike Gordon. Mayor ATTEST Cindy Mortesen City Clerk WAGREEMNTAMAGR (5/79/99) -16- 11111[7 APP 713 F �M: ZZ ��� i arc ensley City Attorney 1. X41 EXHIBIT A 042 SECT /ON 5 Scope of Work The scope of work for the project is divided Into three phases. The first phase, TASK A, is the development of a Preliminary Design Report The Preliminary Design Report will form the basis for the subsequent design work and will address all issues relevant to the proposed improvements. The second phase, TASK B, is the actual preparation of construction documents for the improvements identified In the Preliminary Design Report. The third task, TASK C, is construction support services. AKM is prepared to implement the following scope of work for Engineering Services to rehabilitate the City of El Segundo's Sewage Pumping Station No 13 Not shown in each phase of work, but Included in the project scope are regularly scheduled project meetings with the City and other affected agencies necessary to coordinate the work TASK A This Phase will retrieve and review existing information, conduct Preliminary studies of alternatives and develop design parameters leading to Design Report the selection of the layouts, equipment, and construction phasing. It will identity, develop and document all design criteria. It will also become the basis for the work to be completed under TASK B, final construction documents. The tasks identified for the Preliminary Design Report Phase are as follows- Research & A. Kick -Off Meeting Investigation The project will commence with a kick -off meeting with the City staff. The purpose of the project and the desired objectives will be discussed. The project schedule will be reviewed and lines of communication will be established. The City staff will be interviewed to develop insight into the existing operation and obtain the City's preferences, 0 any on valving, piping, pumps, controls, electrical and other components. If any standardization Is desired, its application to the project at hand will be evaluated. B Review Existing Documents Existing facility plans, specifications, operational data, measurements, topographic maps, geotechnical studies, easements and legal documents will be obtained. The information will be completely reviewed and documented as appropriate C. Utility Coordination As -built plans and/or atlas sheets for all the utilities in the vicinity will be obtained. City of El Segundo Sanitary Sevier Pump Station No. '13 Northeast Corner of Grand Ave. and Sepulveda Blvd. EXHIBIT A AKM Proposal No W2035 P 4 3 Scope of Work Meetings will be held with the gas company, telephone company and SCE service planners to obtain service conditions, requirements for eliminating the existing natural gas service, and requirements for re- routing existing telephone and power service drops to the new control panel. D. Site Surveys Complete survey of the site will be developed The survey will be used as a base drawing for developing site layouts. It will show easements and property boundaries, pump station piping, surface features such as electrical panels, hatches, fencing and other appurtenances. A part of this work will be to confirm all dimension and develop an accurate drawing of the pump station's current condition. 2. Preliminary Design The Preliminary Design Report will document the pump station's Report current deficiencies and the approach for correcting those deficiencies At a minimum, the following elements will be evaluated and/or included in the report. A. Determine Influent Flow to Pump Station The Influent flow to the station is not well documented Estimates in the Master Plan appear to be overly conservative A reduction in pumping capacity and motor horsepower may be possible. A study of the existing land use in the area tributary to the pump station will be conducted. It will consider ultimate build -out of the area as allowed by the City's General Plan and 100% building occupancy. As a check, existing flows to the station will be calculated from pump running hours over a one -year period and the known capacity of the existing pumps. The measured flow will then be adjusted for the vacancy rate to estimate sewage generation at 100% occupancy. B. Analvze Existinc Wetwell Structure for Adeauacv to Support The existing structural analysis of the pump station appears to be very conservative. It may be possible to install the generator on top of the pump station deck without significant modifications to the structure. Placing the generator on top of the pump station is desirable because it will eliminate the need for additional easement. The analysis would include City of El Segundo Sanitary Sewer Pump Station No. 13 Northeast Corner of Grand Ave. and Sepulveda Blvd. EXHIBIT A AKM PWPO lNo 99.2035 044 Scope of Work costs for the necessary structural improvements. If determined not feasible, recommendations for improving the existing structure will be developed. C. Prepare Site Alternatives Alternative site plans will be developed The goal of each layout will be to maximize access and secunty, while minimizing visibility and easement requirements. Each layout will be evaluated for benefits and disadvantages and presented in the report. D. Wetwell improvements Alternative lining systems for the wetwell will be presented Adhesive type PVC lining, T -lock lining, polyurethane lining, and coal tar epoxy lining systems will be evaluated. Methods for sealing the wetwell from the drywell will also be presented. It is important that some form of access to the wetwell be maintained A 36 -inch D.I. flanged wall spool installed in the roof of the structure and capped with a blind flange is a potential solution. The wetwell will also require a vent to the surface once the hatch through which it is ventilated is sealed. E. Equipment Sizing and Selection Equipment alternatives will be identified and evaluated Recommendations will be made based upon economics, maintainability, reliability, and City's familiarity or standardization. Pump sizing will be based upon the flow study conducted in Item A, and headloss calculations through the pump station and forcemain. Generator sizing will be based upon starting and running each pump in steps and maintaining the single phase power at the station. F. Control Panel The City's standardized control panel will be sited above - grade This effort will require close collaboration with Flo- Systems who has built other panels for the City. Siting of a new meter pedestal for the facility will also be included. City of El Sesundo Sanitary Sever pump station No. 13 Northeast Corner of Grand Ave. and Sepulveda Blvd. EXHIBIT A AKM Propouti No 9&2035 045 Scope of Work G. Identity Additional Modifications Additional modifications required for access, health, and safety will be Identified. Criteria for this evaluation will be OSHA, NFPA 820, the National Electrical Code, Department of Health Services and our experience with similar projects Some of the Items Included in this assessment will be as follows. • Ventilation equipment sized in conformance with NFPA 820 • Lighting • Access hatches to facilitate pump removal • Inspect walls and stairs for signs of corrosion • Provide limit switches on exterior hatch doors for intrusion detection H. Develoo Preliminary Design Drawings Develop preliminary design drawings for the proposed improvements. These will include: 1 Detailed site plan 2 Structural modifications 3. Mechanical plan 4 Mechanical section 5. Single line diagram 6. Process and instrumentation diagram Plans will be developed on 11" x 17" paper using Microstation drafting software. Construction Phasing Identify construction phasing for implementing the proposed Improvements while maintaining operation of the cxisiing pump station The results of this effort will be documented in a Preliminary Design Report. It will include background Information on the lift station, a discussion of the lift station's deficiencies, a detailed evaluation and discussion of the recommended Improvements as well as alternative evaluations, costs, design parameters, and catalog information for recommended materials and equipment. This record will guide the preparation of the subsequent construction documents. City of El Segundo Sanitary Sewar Pump Station No. 13 EXHIBIT A Northeast Comer of Grand Ave. and Sepukvda awd. AKM PmPMW No 9&2035 X46 Scope of Work TASK B This Phase will develop construction documents suitable for Final Design Services, bidding purposes, based upon the work completed in the Preliminary Design Report. The plans will provide sufficient Construction Plans & detail to clearly define the work and provide the City with a Specifications detailed record of the facility for future reference. 1. Construction Plans The plans will be developed to 50, 90 and 100 percent stages, each followed by City review. The plans will be prepared in accordance with the requirements of the City and the "Standard Specifications for Public Works Construction (SSPWC), Latest Edition" as well as applicable national and local codes. They will be prepared on 24" x 36" mylar with standard City title block in Microstation format. List of drawings anticipated, 1. Title Sheet 2. General Notes, Symbols and Abbreviations 3. Site Plan 4 Civil Details 5 Structural Modifications 6. Structural Details 7. Mechanical Plan S. Mechanical Sections 9. Mechanical Sections and Details 10. Single Line Diagram and Power Plan 11. Lighting Plan and Details 12. Control Diagrams 13 Electrical Details 14. Process and Instrumentation Diagram Note that drawings have been included for the improvement of the existing pump station structure to support the new generator. City of El Segundo Sanitary Saver Pump Station No. 13 Northeast Corner of Grand Ave. and Sepul"do /lvd. EXHIBIT A ffilram AKM PMPo l No 992035 047 Scope of Work 2. Technical Specifications Special provisions describing the project related Issues and the technical requirements will be prepared. The Special Provisions will describe special design and coordination features of the project as well as provide requirements for materials, equipment, Installation and workmanship. A bid schedule will also be prepared which will be broken out Into sufficiently detailed tasks to assist In evaluating the bids and preparing progress payments. City furnished contract and insurance documents as well as a reduced set of drawings will be included to complete the specification package The work will be submitted on diskette in W ordperfect 6.0 format. 3. Plan Check Processing Throughout the development of the project, work will be coordinated and submitted to the City s Planning Department and Budding and Safety Department for review and comment AKM will continue to respond to comments until plan approval is gained from these departments. 4. Cost Estimates Detailed construction cost estimates will be developed for each plan submittal to the City. The estimates will incorporate price quotes from equipment vendors, and will reflect the most recent trends In construction pricing. TASK C AKM will provide engineering services during construction as Construction Phase follows: & Services 1. Preconstruction Phase A. Respond to Questions During Biddmo This task will Involve responding to contractor questions during the bid. It is understood that the City will receive all the questions and issue the responses In order to properly control the flow of information B Attend Pre -Bid Conference The Project Manager and the lead engineers will attend this meeting to respond to contractor questions. C Prepare Addenda If needed, the plans and specifications will be revised to address the bidding period Issues and addenda will be prepared. City of El Spundo Sanitary Sewer Pump Station No. 13 Northeast Corner of Grand Ave. and Sepulveda Sivd. EXHIBIT A AKM Pi POW No 90.2= 048 Scope of Wor* D. Bid Review Z Construction Phase A. AKM will review all bids for irregularities and conformance with the bid documents. AKM will also check contractor references and make recommendations for contract award. AKM will provide responses to requests for information and change order forwarded by the City. B Shoo Drawina Review The shop drawings will be received by the City and transmitted to AKM for review. Two reviews of each shop drawing have been included in the scope of work. AKM will maintain a complete log of the shop drawing submittal and review process. Shop drawing reviews will be completed within one week of receipt. It is currently anticipated that shop drawings will be required for the pumps, motors, valves, piping, generator, ventilation system, control panel, electrical materials, and equipment access hatches. C. Progress Pay Estimates AKM will receive and review progress pay estimates from the contractor. D, Start-Up Assistance It is proposed that AKM prepare a start-up testing protocol and submit it to the City and the Contractor for review and comments. Follovong the acceptance of the testing protocol, start-up testing should be scheduled and conducted to ensure that all systems function as designed. A report will be prepared and submitted to the City. The report will also provide directions to the contractor for corrective action city W M sapando Sanitary Sower Pump Station No. 13 Norttwast corner of Grand Ave. and Seputwoda SWd. EXHIBIT A fflAWRA AKM P,cooW No 9&2035 049 PROJECT 91CHWUM City of Rl sogwido RNfablllhtlon of Saws" Pump stmUon No. 13 April 30, 1999 LaganE . Ta" DvnuO M - Maatrp . RM S EXHIBIT A AW X90 me,.onw .u• otn�omm000moo� ©omm ©octmm�om®m A. Preliminary Design Report fmminmimnnfNi�tlN IIti11li1i111f111mii11nnnilm 1l11:iii1illiiiilltlillinlmnm . � .: unaliniiiniftniillnwiinN m! �iluNitninliNUmilN m!l�iNNiiltlwilminNNw flniinllinitifinifllflmlinn ... Nill:iifiNliti111t1t11Ni1flnm itftf:= fltit111tINitlNnitnitlN 11111.:111f11f1ii1ittfwllnlwn mil:ii�iw11n11nIN1innlnn a Equipment Sizing and Selechm lmii °-- - ■tint iniiiifiiiiitifiiitt nntntmttltntttt111ltttntNil tin�ntinittttnmm�mtmn Constmchon Phasing mtuemm�utlflttlttnnmtl .:: , . twt� 'ttttNlift!!itltfwitlif twn�'ftlttnttttttnnttm tinttnitl9NltltiN!lNNm! twnntttttlwwfnttttnt� - tmmtnntlittftttttttflwtntl ntimtntitlW_ -�'tf �:inilti! tmlmtitttltit�itltW twtttt� tmlmlwtnt' -Wti �'t9tltltl ttnnnintlNtl�ttltt ©ttCJtnlml wtunwntttttttlttluwttntt wllwtnilttttittltltttttttttttt twlwtmlutt�tttttmltttt tmnntlEtINlltttttmt tmtmlt�ttmttttttnNNN � - tmINllt�tllwtttnnittttl�, - tntttnimttmltiftttnntinnt, . nnmfilQ tin1fi1N1 IBM mfi .: . .. iliitwilQ. �7iiin1f1ii1nN11w wtwttl�titmntttiutfutt nntwtl�titttttttuitttmn twtwlt�ttlttttftnttittntt UlttntiNilw!!tt!ltiiltlNwN LaganE . Ta" DvnuO M - Maatrp . RM S EXHIBIT A AW X90 me,.onw .u• EXHIBIT B '' 5 1 City of 91 Segundo Rehabilitation of Sewage Pump Station No. 113 April 30, 1999 Task Project Manager Project Engineer server Engineer Associate ktear CADD Tech Office support Sub Total Hours Total Budget A Prellurrunary Design Report 1 Research and Investigation a Kick -off Meebn 2 2 2 6 $564 b Review Documents 4 4 $452 c Utility Coordination 4 4 $312 d Site Surve 4 4 4 12 $1000 2 Preliminary Design Repoli a Influent Flow Detemmnimim 2 4 1 7 $578 b Structural Anal s 1 1 1 $1,500 2 $1,653 c Site Alternatives 1 2 4 1 8 $831 d Wetwell Im rovements 2 1 3 $266 e Equipment Szi and Selection 1 4 1 6 $621 f Conlrot Pane( 1 1 2 $153 Additional Modificabons 2 1 3 $266 h Construction Phasm 1 2 1 4 5395 1 Prelimma Design Drawm s 8 16 40 64 $4,512 3 Meetings 4 4 8 $968 Subtotal Task A 9 38 0 28 48 10 $1,500 133 $12,371 B Final Design Services 1 Construction Drawings 4 60 40 180 284 $21036 1a structural Modifications 4 16 1 $1,000 20 $2396 2 Specmcations 2 8 8 16 34 $2426 3 Plan Check Proc,immung 4 8 12 $1,076 4 Cost Estimates 1 4 4 9 $893 5 Meetings 8 8 8 24 $2560 Subtotal Task B 15 as '0 66 196 16 $1,000 383 $30,387 C Construction Support 1 Preconsbuction Support a Respond to Questions Dunng Bid 2 4 6 $710 b Attend Pre -&d Conterance 2 2 $226 c Prepare Addenda 4 4 4 12 5848 d Bid Revs. 4 4 $452 2 Construction Support a Respond to C O and RH 8 8 4 20 $1,608 b Shop Drawing Review 4 40 8 52 $3,892 c Review Progress Pay Estimates 4 4 5452 d Stan up Services 2 8 10 $1162 3 Meetings 2 8 8 18 $1,786 Subtotal Task C 6 46 0 56 4 16 $0 128 $11,216 Total Hours _ Hourly Rafe _ cow Expensas 30 $129 s3,870 172 $113 $19,436 0 $92 50 152 -$78 511,856 2448 _ -$59_ - $14,632 42 $40 _ $1,680 52,500 644 - 553,974 555,474 $2500 Project Total 557,974 1D2;l4lfl ��111f= . � w—n r G ^ r' EXHIBIT C 053 Fee Proposal and Workhour Estimate AKM CONSULTING ENGINEERS Schedule of Hourly Rates January 1999 Labor Classification Hourly Rate 1. Principal 129.00 2. Senior Associate 113.00 3. Principal Engineer 113.00 4. Associate 105.00 5 Senior Engineer 100.00 6. Project Engineer 92.00 7 Associate Engineer 7800 8. Assistant Engineer 66.00 9 Senior Designer /Senior CADD Technician 66.00 10 Designer /CADD Technician 5900 11 Senior Draftsman 55.00 12 Draftsman 49.00 13 Engineering Aide 40.00 14 Data or Word Processing 49.00 15. Office Support 40.00 Out of pocket expenses (blueprinting, reproduction and printing, delivery, etc.) will be Invoiced at cost plus 15% Subcontracted services will be marked up 15% in order to cover costs associated with administration, coordination and management of subcontractors. Mileage will be Invoiced at $0.34 /mile This schedule of rates is In effect until January 1, 2000, at which time it may be adjusted. City of EI Segundo Sanitary Sower Pump Station No. 13 EXHIBIT C e Northeast Corner of Grand Ave. and Sepulveda Blvd. AKM Proposal No 994035 054 EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Adopt plans and specifications for the 1998 -99 Slurry Seal of Various Streets - Protect No PW 99 -2 (estimated cost $95,000 00) RECOMMENDED COUNCIL ACTION- Adopt plans and specifications Authorize staff to advertise for receipt of construction bids INTRODUCTION AND BACKGROUND* The Public Works Department has an annual preventative street maintenance program financed by the City's share of gasoline tax revenues The application of slurry seal is intended to extend the life of the pavement and to prevent more expensive rehabilitation in the future This program involves the application of a very thin asphalt coating on the pavement to seal it from moisture intrusion, thereby extending its useful life Prior to the slurry seal application, the Street Maintenance Division performs pavement repairs and other preparatory work DISCUSSION: Staff has prepared plans and specifications for the 1998 -99 Slurry Seal Program for the southeast quadrant of the City's residential area which includes the streets within the area bounded by El Segundo Boulevard, Sheldon Street, Manposa Avenue and Sepulveda Boulevard The project also includes Hughes Way, Allied Way, and certain streets within Continental Park as shown on the enclosed map The total estimated cost of the project, including design and inspection costs and construction contingencies, is $95,000 00 ATTACHED SUPPORTING DOCUMENTS: Map of area to be slurry sealed FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Account Number: Project Phase: Appropriation Required: $95,00000 $95,00000 Date: June 8, 1998 106 - 400-8203 -8357 Adopt plans and specifications ORIGINATED: / / _ of/C / Date: Eduard Schrod(ep. 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W �• V1 rr V- 410ISM E`F9 \ O J ENO S OS W ` f i a LL o a u W N LL u Y F o u t1 V a 0 wl A v z 4 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE June 1, 1999 AGENDA HEADING Consent Calendar Request authorization for Lieutenant Mitchell K Tavera to attend the FBI National Academy from October 3, 1999 to December 17,1999 with expenditures not to exceed $1700 COUNCIL ACTION Approve attendance INTRODUCTION AND BACKGROUND. It is proposed that the City of El Segundo send Lieutenant Mitchell Tavera to the 199th session of the National Training Academy in Virginia This intense 11 -week curriculum is primarily focused on police administrators to improve and develop their leadership skills, as well as broaden their views and enhance contacts throughout the country Over the years, the El Segundo Police Department has sent 16 of its senior staff members to the FBI National Academy Attendance is by invitation only DISCUSSION- It is recommended that the City permit Lieutenant Tavern to attend this training The U S Department of Justice will provide transportation, meals and lodging Associated required expenses totaling approximately $1700 is budgeted and will be expended from the Department's Training and Education Account, #001 - 400 - 3101 -6223 ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT. (Check one) Operating Budget: D4 Capital Improv Budget- ❑ Amount Requested* $1700 Project/Account Budget. ProtecVAccount Balance* $ Date. Account Number: 001.400- 3101 -6223 Protect Phase. Appropriation Required — Yes ❑ No ❑ ORIGINATED' Date: of m m "P17/90T REVIEWED BY. Date: A944 S City Manager Zj A ACTION TAKEN• '" P'57 8 EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION: Request for clarification /interpretation of the permitted maximum development entitled for Project Area 1 of Plan B of the Approved Grand Avenue Corporate Center project (either 150 -rooms or 64,392 square feet) as described in Exhibit 'B' of the Approved Development Agreement for the project Applicant Monitor Development (Mr Jeremy Andrus) COUNCIL ACTION: 1 Confirm that a maximum of 150 -rooms are entitled, and that total square footage may exceed 64,392 square feet (with a limit of 95,000 square feet), or, 2 Other possible action /direction, INTRODUCTION AND BACKGROUND: On May 19, 1998, the City Council adopted Ordinance No 1287, approving Development Agreement No 9801 for the Grand Avenue Corporate Center and adopted Resolution No 4063 for a Mitigated Negative Declaration of Environmental Impacts Exhibit'B' of the Development Agreement describes the maximum approved substitute uses (i a Plan B) under the environmental clearances in terms of square footage (64,392) and in terms of a hotel room count (150) in parentheses DISCUSSION A potential developer of the approved Project Area 1 hotel site has submitted a request to build an all- suites hotel (i e Residence, Homewood Suites, or similar development) This developer desires to build a 150 -room hotel, but the size of the hotel would be greater than the 64,392 square feet stated in Exhibit 'B' of the Development Agreement The proposed hotel would be approximately 90,000 to 100,000 square feet According to the developer, the additional square footage would be due to the size of the guestrooms, which would be larger in an all- suites hotel than in a traditional hotel development Therefore, the original 64,392 square feet estimate was too low for a 150 -room hotel as proposed Staff has reviewed the approved Development Agreement, Mitigated Negative declaration, Traff ic Impact Study, and other documents related to the project in order to determine if the environmental assumptions, upon which the project approval was based, used the room count or building area to determine the environmental impacts Staff found that the environmental assumption used the room count to determine traffic generation, which was used to conduct the air quality analysis Additionally, the fiscal impact analysis was also based on a room count not the area of the building Finally, the revised project description in the Mitigated Negative Declaration (Volume III, page 9 -19) indicates that Plan B would include " 150 rooms which will be three stories high and encompass approximately 64,392 sq ft " (Continued on next page ) ATTACHED SUPPORTING DOCUMENTS: Exhibit'B' of Grand Avenue Corporate Center Development Agreement FISCAL IMPACT: None REVIEWED BY: Date: P \prolects\426- 450 \ea - 430 \ea430 -ais 6 -1 -99 doc r5g 9 City Council Staff Report Page 2 June 1, 1999 DISCUSSION: (continued) Based on the information contained in the project files, Staff believes the intent of the Development Agreement was to grant project entitlements for hotel with a maximum of 150 -rooms on Project Area 1 under Plan B consistent with the project description Exhibit B of the Development Agreement does not clearly express this intent and could be interpreted to allow a maximum of 64,392 square feet, despite the number of rooms in the hotel In general, the environmental impacts associated with a hotel development are associated with the number of hotel rooms, and therefore the number of guests in the hotel, not the area of the building By interpreting the Development Agreement to permit the size of the hotel proposed for Project Area 1 to exceed 64,392 square feet, Staff does not believe that additional environmental impacts would occur which were not evaluated in the adopted Mitigated Negative Declaration The proposed hotel development would still be smaller than the 180,000 square foot office which is entitle under Plan A for Project Area 1 and all development standards contained in the Zone and the Development Agreement would have to be complied with and verified through the plan check process Furthermore, the entitlements for a 150 -room hotel may reasonably be assumed to exceed 64,392 square feet Thus, Staff supports the applicants request to interpret the development Agreement to permit a maximum of 150 -rooms even if the building exceeds 64,392 square feet for Project Area 1 of Plan B of the Grand Avenue Corporate Center 059 2600. EXHIBIT 'B' DESCRIPTION OF PROJECT The Developer proposes to develop the Site as follows (sea Exhibit 'C' for the alternative site plans) : Plan 'A' - Maximum Allowable Development Under CEQA Clearance Project Area No Use Net Floor Area 1 Office 135,000 s.f. R &D 45,000 s.f. 2 Office 253,800 s.f. R &D 84,600 s.f. 3 Office 229,500 s.f. R &D 76,500 s.f. 4 Office 179,343 s.f. R &D 59,781 5 Hotel (200 rooms) 105,000 s.f. includes 3,500 s.f. restaurant Note- The Developer shall be permitted to make one or more of the following substitution of uses- 2-9 060 9600 Plan 'E' - Maximum Allowable Development Under CEQA Clearance Project Area Substitute Uses , 1 2 3 180,000 s.f Hotel and restaurant office /R &D 64,392 s.f. (150 rooms) 338,400 s f 293,760 s.f office, office /R &D 32,640 s.f. R &D, and 12,000 s.f. day care center 306,000 s.f. office /R &D 121,500 s.f. office 13,500 s.f. R &D 4 239,124 s.f 120,000 s.f. office /R &D recreation /sports training facility includes 15,000 s.f. of office space) with a 1,500 s.f. snack bar, a 3,000 s.f. restaurant and a 4,000 s.f. retail store. 5 Hotel (200 rooms) (No change.) includes 3,500 s.f. restaurant 26 061 EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Award of contract for purchase of a sewer bypass pump (fiscal impact - $12,215.57) RECOMMENDED COUNCIL ACTION: Award of bid to Equipment Supply Company INTRODUCTION AND BACKGROUND: At Its meeting of May 4, 1999 the City Council authorized an Intrafund transfer of $25,000 for the purpose of purchasing a 6" trash pump and associated fitting DISCUSSION: In order to expedite the purchase process staff faxed specifications for the requested pump to three (3) equipment suppliers On May 24,1999 the City received three (3) bids for providing the City the 6" trash pump A summary of the bids is as follows. Equipment Supply Company $12,21557 Coastline Equipment $12,47257 A -1 Equipment $13,29705 The equipment included in the Equipment Supply Company bid is consistent with the City's specifications Equipment Supply Company has satisfactorily provided the City with services and supplies in the past Staff recommends award of the bid for a 6" trash pump to Equipment Supply Company in the amount of $12,21557 ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Account Number: Project Phase: Appropriation Required: Yes Date: Purchase of Eauioment None N COUNCILUUN -06 DOC (Thursday 5/17/99 900 AM) O EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration of a request from the El Segundo Employers Association for financial participation In the amount of $200,000 in connection with the El Segundo Area Intelligent Transportation System RECOMMENDED COUNCIL ACTION: Discussion and possible action INTRODUCTION AND BACKGROUND: The El Segundo Employers Association (ESEA) has been working to develop a demonstration Intelligent Transportation System (ITS) protect In the El Segundo area The project is presently above the funding line of current MTA Call for Projects and ESEA Is seeking assistance in coming up with the required local match DISCUSSION. The attached letter from ESEA provides background on the development of the ITS project Also attached Is material that provides some detail of how the project is to be designed, constructed and operated It Is anticipated that the City will be a member of the public - private partnership along with the Cities of Manhattan Beach, Hawthorne, Redondo Beach and the County of Los Angeles Mr Abbas Mohaddes from the firm of Meyer, Mohaddes Associates will be present at the meeting to make a brief presentation and to answer questions ATTACHED SUPPORTING DOCUMENTS: Letter from ESEA dated May 20, 1999 El Segundo Area ITS Project Scoping Document FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: ProjecUAccount Budget: ProjecUAccount Balance: Account Number: Project Phase: Appropriation Required: $200,00000 (Discussion continues on the next page....) Date: General Fund Reserves Project Development Date: REVIEWED BY. Date: f J Page 1 N COUNCIL \JUNI -05 DOC (Tuesday 5/24/99 1000 AM) "q3 11 Discussion: (continued) The project has been supported by the South Bay Cities Council of Governments (COG) Prior to formal action by the COG board, the project was reviewed by the traffic engineering staffs of the four (4) Cities and County It was the consensus of the group that the project advanced the goals which we are working toward and to support the project Staff has reviewed the possible sources for the requested funds Since the City's approved Traffic Mitigation Fee Program does not presently include any projects of an ITS nature, it is recommended to not use mitigation fee funds at this time However, since the City is in the process of updating the City's Transportation Element and Traffic Mitigation Fee Program and that the ITS project will definitely produce traffic reduction benefits, the proposed ITS project will be considered for inclusion in the new mitigation fee program At that time, the funding of the ITS project with mitigation fees would be possible Should the Council wish to participate in the protect staff recommends the funding initially come from General Fund Reserves with the understanding that the General Fund be repaid after the new Traffic Mitigation Program is adopted and if the ITS project is a part of the program Page 2 N COUNCIL \JUN1 -05 DOC (Tuesday 5/24/99 1000 AM) U& TIP Call for Projects Application Part III - Signal Synchronization El Segundo Area ITS Project Scoping Document Background The need for an efficient traffic management and traveler information system in El Segundo and its vicinity has been identified and documented in the original 1993 Feasibility Study of the South Bay area of Los Angeles County. The South Bay Signal System Improvement Project, Part II, will identify and implement infrastructure upgrades setting the foundation for the ATMS /ATIS deployment in the City of El Segundo and its immediate area. The El Segundo Area ITS Project is a public /private partnership between the City of El Segundo, the El Segundo Employers Association, major El Segundo -based employers, Meyer, Mohaddes Associates and SmartRoute Systems (Partnership) This partnership effort will implement a multiyunsdicuonal, cutting - edge solution to the area's increasing traffic and transportation issues. It complements the South Bay signal system improvements by providing intelligent and real time traffic management strategies. The project will specifically target the flow of traffic as a result of several major activity centers in the area such as the Los Angeles International Airport (LAX). The El Segundo Area ITS Project will be compatible with the recommendations of the South Bay Feasibility Study and it should be compatible with the ongoing traffic signal symchronization and ITS projects being undertaken by the South Bay Regional Traffic Signal Forum. It will conform to NTCIP for signal controllers and center to center interface and to the LA /Ventura Counties' ITS open system network, defined by Southern California Priority Corridor. A Technical Advisory and Oversight Committee, comprised of representatives of the Partnership, will oversee the development, implementation and operation of the El Segundo Area ITS Project. Project Boundaries /Limits The El Segundo Area ITS Project targets the implementation of ATMS /ATIS elements in the areas adjacent to LAX including the City of El Segundo and portions of Manhattan Beach, Redondo Beach, Hawthorne and the unincorporated area of Los Angeles County Figure 1 illustrates the project's immediate area of influence. The area is bounded to the north by the I -105 and Imperial Highway, to the south by Manhattan Beach Boulevard, to the east by Inglewood Avenue and to the west by Vista Del Mar Project Elements The El Segundo Area ITS Project consists of all elements needed for a fully integrated and operational ATMS /ATIS deployment including the following needs 1 Infrastructure Needs 1. Communications 2 Surveillance Elements Los Angeles County Department of Public Works El Segundo Area ITS 31 (1 S 7 TIP Call for Projects Application Part III - Signal Synchronization 3. System Detection and Adaptive Control Detection System 4. Controller Upgrade /Replacement 5 Information Dissemination Elements 6 Signal Synchronization Needs and Adaptive Traffic Control 2. Advanced Traffic Management Needs 1 Hardware 2. Software including Adaptive Control Software 3 Surveillance 3 Advanced Traveler Information System 1. Hardware 2. Data Collection and Data Fusion System 3 Data Dissemination System including Intranet and Internet Systems 4. Integration between Project Elements and Systems 5. Traffic Management Center (TMC) 1. To house the ATMS /ATIS systems 2 Physical Location and System Installation 6. Interne /Interface 1. Interne with Adjacent Jurisdictions 2. Interne with the County TMC 3 Interne with ATSAC System 4 Interne with Caltrans 7 Conformity 1. NTCIP 2. South Bay 3 MTA TMC Guidelines 4 LA /Ventura ATIS Interface Requirements 5. Southern California Priority Corridor 6 National ITS Architecture Project Work Scope The El Segundo Area ITS Project focuses on ATMS strategies for signal system and the ATIS elements for disseminating traffic information to travelers The proposed implementation will include infrastructure upgrades through the deployment of CCTV, CMS, HAR, detection systems, Los Angeles County Department of Public Works El Segundo Area ITS 32 068 TIP Call for Projects Application Part III - Signal Synchronization communication upgrades, and a state -of -the -art adaptive traffic control system. This provides overall and cohesive improvements to the area's signal system. The project's work elements are divided into two phases. This work scope will be detailed further during the Conceptual Design Task. Phase 1- Design and Infrastructure Implementation: P Review of the existing interconnect, signal controllers, surveillance system and other elements of the signal system in the project area: Several studies have recently been performed or are in progress providing information on existing assets and opportunities. These studies will be reviewed and, if needed, updated with field inventory. These reviews will identify communication gaps and infrastructure improvements required for a seamless communication system along identified major corridors. These corridors include, but are not limited to: 1. Sepulveda Boulevard 2. Aviation Boulevard 3. Imperial Highway 4. El Segundo Boulevard 5. Rosecrans Avenue 6. Manhattan Beach Boulevard 7. Glenn Anderson Freeway (1 -105) 8. San Diego Freeway (1 -405) It is estimated that approximately 100 signalized intersection will be included for review and signal synchronization in the subsequent phases of the project. Phase 1 is further divided into two tasks- Task 1. Conceptual Design. It is expected that the Conceptual Design task will require minimal effort. It involves identification of needed improvements based on a review of other relevant regional studies. The following field elements are candidates for implementation. 1 18 CCTV cameras 2. 6 CMSs 3. 2 HARs 4 5 miles of interconnect 5. 2 miles of communication between field elements and the TMC 6 System detector at hundred locations 7 Detector installation at 100 locations for adaptive traffic control 8. 100 signal controllers replacements /upgrades Los Angeles County Department of Public Works El Segundo Area ITS 33 (1 6 9 TIP Call for Projects Application Part III - Signal Synchronization The Master Plan of Surveillance and Communication, under development as a part of the in- progress South Bay Signal System Improvement Project Part II, will precisely identify locations of these field elements. The Conceptual Design will also identify the functional requirements of the ATMS, ATIS, TMC and Adaptive Control components of the project for use in other phases of the project. The product of this task will be a Project Design Report summarizing the recommendations and findings of Task 1. Task 2. Core Infrastructure Upgrade: This task includes the detailed design (PS &E) and implementation of required infrastructure upgrades based on the findings of the Conceptual Design Report. This task is divided into the following subtasks: Subtask 2.1 Detailed Design: The Partnership will prepare the PS &E documents for implementation of the infrastructure upgrades. The PS &E will conform with all applicable standards, taking into consideration the multi jurisdictional nature of the project. The PS &E package will include the design plans, specifications and engineering estimates for communication system, surveillance system, detection system, controller upgrade and other potential improvements identified during the Conceptual Design task. All communication end equipment such as the interne equipment will be included. Subtask 2.2 Infrastructure Upgrade Implementation: Upon completion of the PS &E the infrastructure improvements will be advertised for construction. When completed, this task will provide improved infrastructure elements for the deployment of system hardware and software components. Phase 2- ATMS /ATIS Deplovment: P This phase will include the design and implementation of hardware and software components of ATMS and ATIS elements of the project and is divided into the following tasks Task 1 - Detailed Design and Preparation of the System Specifications: Detailed design and specifications will be prepared for both hardware and software related to ATMS and, ATIS components To reach a consensus on functional requirements and operational characteristics of the system, a series of system workshops will be held The ATMS will include integrated computer workstations implementing real time traffic control and surveillance systems. The traffic control will employ adaptive control strategies as well as traditional traffic responsive modes of operation. The ATIS will include data collection, data fusion and data dissemination components The data collection system would be designed to collect real time traffic information from both field elements and other regional systems. Including the Los Angeles County system, ATSAC, Caltrans and other Los Angeles County Department of Public Works El Segundo Area ITS 34 070 TIP Call for Projects Application Part III - Signal Synchronization surrounding jurisdictional systems. The system will be NTCIP compliant and consistent with the Southern California Priority Corridor and National Architecture requirements. The product of this task will be the PS &E package to be used for implementation and deployment of the system. Task 2 - System Implementation: This task will focus on implementation of the ATMS and ATIS elements according to the specifications prepared in Task 1. These two systems will provide opportunities for real time management of traffic and real time dissemination of traffic information to vehicle drivers. As part of this task coordination, timing plans will be prepared for up to 100 signalized intersections. When completed, this task will provide an operational system capable of efficiently managing traffic in El Segundo and surrounding areas. Task 3 - System Integration and Regional Interface: This task will include overseeing all required system tests and implementation of interface and intertie elements of the system with regional systems such as ATSAC and Caltrans. As part of this task, benefits of the system will be determined through a "before" and "after" speed -delay study based on the MTA guidelines. When completed, this task will provide capabilities for the system to communicate with other regional systems for data exchange and information sharing. Project Management The partnership will provide project management during the project development process including the design, implementation and operation of the system. Traffic Management Center The primary function of the El Segundo Area TMC will be the ATMSIATIS operation None of the jurisdictions in close proximity of the project area, with the exception of the City of Inglewood, have an existing TMC. The proposed TMC will house both ATMS and ATIS components and will manage approximately 100 traffic signals, 18 CCTV cameras, 6 CMSs and other control devices. The physical location of TMC will be finalized during the Conceptual Design task and will be designed and constructed by the Partnership. The TMC location will be donated by the Partnership. Operation and Maintenance of the System It is the intention of the Partnership to operate and maintain the El Segundo Area ITS system in cooperation with all affected agencies This will include the following operational procedures. An operation and maintenance agreement will be prepared by the Partnership. As part of this agreement, the Partnership will operate and maintain the ATMS and ATIS components, including Los Angeles County Department of Public Works El Segundo Area ITS 35 071 TIP Call for Projects Application Part III - Signal Synchronization maintenance of the field elements and participate in operation and maintenance of the TMC for a period of 10 years. Project Implementation The project will be implemented according to the attached schedule and cost estimate. It is expected that project to be completed in a period of 3 years. The total cost of the project is estimated to be $7,700,000, including a total of $1,330,000, $2,500,000 and $3,870,000 for the first, second and third year respectively. Project Funding Funding of the project is anticipated to be as shown in the following table. Los Angeles County Department of Public Works 072 El Segundo Area ITS 36 EL SEGUNDO CITY COUNCIL MEETING DATE. June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING. New Business AGENDA DESCRIPTION. Authorization to hire executive recruitment firm to initiate recruitments for the positions of Director of Public Works and Assistant City Manager RECOMMENDED COUNCIL ACTION: Approve request INTRODUCTION AND BACKGROUND. There are four important openings on the City's Executive Management Team The Human Resources Department is recruiting for a couple of them Interim appointments will administer the Departments pending final selection Director of Public Works and Assistant City Manager pose a more immediate need for effective recruitment assistance due to the scope of responsibilities and need for experienced management support DISCUSSION- Recommendation to utilize an Executive Search firm to speed up the recruitment process in the Director of Public Works and Assistant City Manager There is a very real need to fill these two positions swiftly to maintain adequate executive management support to the City Manager and City Council ATTACHED SUPPORTING DOCUMENTS. 1 List of proposed executive search firms 2 Draft letter to executive search firms requesting bid FISCAL IMPACT- (Check one) Operating Budget- X Capital Improv Budget. Amount Requested, $28.000 Project/Account Budget: Equallyto.001- 400 -4801 -6214 & 001 -400- 2301 -6214 Project/Account Balance. Date: Account Number: Project Phase: Appropriation Required - Yes_ No x _ ORIGINATED: Date: May 26, 1999 agenda 915 r7 -112 PROPOSED EXECUTIVE SEARCH FIRMS Assistant City Manager & Director of Public Works Recruitments SHANNON ASSOCIATES 1601 Response Road, Suite 390 Sacramento, California 95815 (916) 567 -4280 (916) 567 -1220 FAX WILLIAM AVERY & ASSOCIATES 3 -1/2 N. Santa Cruz Avenue, Suite B Los Gatos, California 95030 (408) 399 -4424 (408) 399 -4423 FAX DMG - MAXIMUS Norm Roberts 1800 Century Park East, Suite 430 Los Angeles, California 90067 -1507 (310) 552 -1112 074 Sent Via FAX May 24, 1999 WILLIAM AVERY & ASSOCIATES 3 -1/2 N Santa Cruz Avenue, Suite B Los Gatos, CA 95030 Subject:RFP - City of El Segundo Dear Sirs The City of El Segundo has two immediate openings on its' Executive Management staff as follows 1) DIRECTOR OF PUBLIC WORKS (attachment A) This position demands a skilled and experienced manager to direct field maintenance activities, utilities and public works constructions projects The incumbent will also oversee engineering and capital improvement programs through the City Engineer as well as the traditional departmental administrative functions 2) ASSISTANT CITY MANAGER (attachment B) This is a new position providing direct administrative and management support to the City Manager The incumbent will represent the City Manager while coordinating a variety of City /Community protects and intergovernmental relations programs This incumbent must also have a good working knowledge of Human Resources practices, responsibilities and issues He /she initially will serve as the Human Resources Director The monthly pay for both openings is a five -step plan $7037 - $7389 - $7758 - $8146 - $8553 The City pays the employees' share of PERS and a flexible benefit plan of $600 per month is available for additional benefit coverages, as well as deferred compensation or additional salary Social Security contributions are equally shared by the City and the employee, DM 8 � 7 (17 5 We have enclosed a brochure used in the recruitment of our new Finance Director, outlining the appropriate benefit levels as well as description of our City It is hoped the selected search firm can assist us in reviewing appropriate candidates and selecting the most qualified for on -site interviews by our myself selected Department Heads We wish to move as expeditiously as possible If you wish to participate in this search, we ask that you submit your proposal including project cost and charges, recruitment time line, and additional recommendations you feel are appropriate to Don Lewis Interim Assistant City Manager CITY OF EL SEGUNDO 350 Main Street El Segundo, California 90245 Phone (310) 607 -2206 FAX (310) 322 -6053 We would like to initiate our search as soon as possible, but no later than June 4, 1999 Therefore, please FAX your written bid no later than 5 00 PM on May 28, 1999 for our immediate review You may contact Don for any additional questions or information concerning this project Sincerely, Mary Strenn City Manager MS/SS DMaCV 076 City of El Segundo INTER - DEPARTMENTAL CORRESPONDENCE DATE: May 21, 1999 TO: Mary Strenn - City Manager FROM: Don Lewis, Interim Assistant City Manager SUBJECT: RFP - EXECUTIVE SEARCH Reference: Director of Public Works Assistant City Manager Please review the attached draft of a letter RFP to be submitted to the attached list of Executive Search firms I have made some assumptions on staff liaison so feel free to modify or correct as necessary I would like to get this in process as soon as you approve DL /ss h khron99�cm -pw exc 077 City of El Segundo INTER - DEPARTMENTAL CORRESPONDENCE DATE: May 21, 1999 TO: Mary Strenn - City Manager FROM: Don Lewis, Interim Assistant City Manager SUBJECT: RECRUITMENT OF LIBRARY DIRECTOR & DIRECTOR OF RECREATION & PARKS As you have approved progressing with the recruitment effort for subject vacancies, the staff and I are developing the initial brochures and establishing time lines for advertising in Western City, Job Finder, and appropriate professional publications and newsletters for each position Per your suggestion, we have asked Jim Fauk to assist as an in -house consultant on the Recreation and Parks Director recruitment He graciously has offered to outline the important duties and responsibilities for our recruitment brochure, aide in circulating our opening among professionals in the field, reviewing applications and resumes, as well as suggesting possible oral board raters Bob Hyland and I will follow through in a like manner with the Library position We will keep you apprised of the recruitment progress and hopefully submit a well qualified list of candidates for your review and final decision DUss cc Jim Fauk - Director of Recreation & Parks Debra Brighton - Acting Library Director 078 EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Request for authorization to install traffic stop signs on Center Street at Holly Avenue RECOMMENDED COUNCIL ACTION Authorize installation INTRODUCTION AND BACKGROUND: On Tuesday, June 1, 1999 the El Segundo Middle School located at 332 Center Street will be re- opened The school district is closing the current Middle School and moving students to the new location in order to commence a major remodel of Richmond Street School prior to the end of the school year Approximately 625 students will attend the new facility and significant vehicular and pedestrian impacts are anticipated DISCUSSION: Under normal conditions the city would review the need for street alterations over the summer months and direct staff to make required modifications prior to the start of the new school year in September Due to the above stated circumstances, timing restrictions will not allow for the normal Traffic Committee review process as the Center Street Middle School will be in use for approximately three weeks before summer break As a traffic safety precaution it is recommended that stop signs be placed for northbound and southbound Center Street at the intersection of Holly Avenue Appropriate red curbs and crosswalk striping have already been painted, Police Department personnel will monitor the area to enforce violations, mitigate problems and evaluate for further required action during this period ATTACHED SUPPORTING DOCUMENTS: See attached Staff Report from Sergeant Graham FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: $ 0 Project/Account Budget: S Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes— No X ORIGINATED BY: Date: Mav 26.1999 "79 13 City of El Segundo INTER - DEPARTMENTAL CORRESPONDENCE To: Tim Grimmond, Chief of Police (through channels) From : Sergeant AI Graham Subject: Opening of El Segundo Middle School As you are aware our school district is in the process of re- opening the El Segundo Middle School located on Center Street. The school district is closing the current Middle School and needs to have the students move to the new location prior to the end of the school year in order to remodel Richmond Street. Under normal conditions the city would review the need for street modifications over the summer and make recommendations to Council and direct staff to make changes or modifications prior to the start of the new school year. Due to the above circumstances that process will not allow a normal review as the Middle School will be used for approximately three weeks prior to summer break. I will have staff monitor the school to mitigate any problems on a temporary basis. I directed staff today to re -paint red curbs in the vicinity of the school and parking lot. The school district is in the process of moving equipment and re- paving the parking lots over the next few days. The street department has re- painted the crosswalk and school crossing marking in the street. 1 would also request a stop sign be placed in the street for Center street traffic at Holly Avenue.Under normal circumstances the traffic committee would review this process. A survey would be conducted including a traffic count and accident review of the intersection. Based on my prior experience the survey will not justify a stop sign. Secondly this process will take several months to complete. 1 believe that a stop would be justified based on the following exigent circumstances: 1. The survey will not show the increased counts that the school would create. 2. The accident data would not reflect the school traffic influx. 3. The children crossing the roadway are small in stature making it difficult for SIB Center street traffic to see them crossing until it may be too late to react. 4. The traffic entering and exiting the parking lot will have a harder time doing so. 5. Parents dropping off students will have a harder time merging back into the traffic lane with traffic traveling at speeds of 25 MPH. i) For the above reasons I would request that Council be provided an opportunity to review this request at the June V meeting. If council determines that exigent circumstances dictate that a stop sign be authorized for that intersection, which staff will place prior to the end of the school year. Another option is to have staff review the need through the normal process making any changes prior to the new school year, beginning in September. The last item is the issue of a crossing guard. We currently have two guards at Center Street School, that is budgeted in the police budget at $20,000. If we wish to continue to staff at that level and add one additional position we need to increase our budget. It is estimated that would add an additional $10,000 to our existing budget. This issue would need to be addressed as soon as possible to give staff time to hire that position over the next several months prior to the start of the new year. 1: EL SEGUNDO CITY COUNCIL MEETING DATE: June 1, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Council Reports AGENDA DESCRIPTION: Consider Agreement with Chamber of Commerce regarding the Stepping Stone Project and receive and file Information respecting the Chamber's marketing plan for the future sales and Installation of the Stepping Stones RECOMMENDED COUNCIL ACTION: City Council approve Stepping Stone Agreement and receive and file Chamber's marketing plan. INTRODUCTION AND BACKGROUND: On December 15, 1998 the Council appointed a sub - committee to meet with the Chamber of Commerce and interested citizens to review the status of the Stepping Stone Project approved by the City Council in June, 1996. The main areas of concern addressed by the Council were the potential location of the Stepping Stones and the process for installing the Stones Additionally, some concern was expressed about the potential liabilities associated with the Stones DISCUSSION: The City Attorney prepared an Agreement for this matter which was transmitted to the sub - committee on April 16, 1999 The Chamber on April 22, 1999 responded with a letter and proposed "Summary of Agreement " Copies of these documents are attached The City Attorney met with the Council Sub - Committee to review the Chamber's position The main difference between the City's and the Chamber's position was the inclusion of indemnity and insurance provisions in the City's version of the Agreement. After discussion, the Council Sub - committee determined that the risk associated with the City's maintenance of the Stones was not significant enough In light of the public purpose and benefit of the project to necessitate the indemnity and insurance provisions in the Agreement The proposed Agreement only allows Stones to be installed on certain portions of sidewalks located adjacent to West Franklin, West Grand, and West Holly Avenues, and Richmond and Main Streets The Chamber has proposed a marketing plan for completing the Stones on these sidewalks which is attached to the Chamber's April 22 correspondence (attached) The Agreement also provides that the Chamber will present the City with prepared Stones, an agreement executed by the purchaser of the Stones, and $6 00 for each Stone to be installed, pnor to the holes being cored in the sidewalks for such Stones These provisions appear to satisfy the main concerns raised respecting the protect The Public Works Department will inspect the Stones quarterly for purposes of determining that the Stones remain properly placed in the sidewalks. ATTACHED SUPPORTING DOCUMENTS: Agreement and supporting documentation. FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required: No ACTION TAKEN: N COUNCILUUNi -W DOC (Monday 5/24199 2 00 PM) 082 14 STEPPING STONE AGREEMENT This Stepping Stone Agreement ( "Agreement ") is made this _ day of April, 1999 by and between the City of El Segundo ( "City "), a California municipal corporation, and the El Segundo Chamber of Commerce ( "Chamber "), a California non - profit corporation WHEREAS the Chamber previously requested that the City give it access to certain City sidewalks for purposes of allowing the placement of engraved stepping stones ( "Stones ") in such sidewalks ( "Project "), WHEREAS concerns have arisen respecting the method by which such stones were being installed, the demand for certain sidewalks for the Project, and the respective responsibilities of the City and the Chamber with respect to the Project NOW THEREFORE, the parties do agree and covenant as follows Section 1 Placement of Stones The Stones shall only be placed in the sidewalks which are located (1) on the south side of the 100 block of West Franklin Avenue, (2) on the north side of the 100 Block of West Grand Avenue, (3) on the north side of the 100 block of West Holly Avenue, (4) on the east and west sides of the 100 through 500 blocks of Main Street, and (5) the east and west sides of the 100 through 300 blocks of Richmond Street Stones cannot be placed at any other location without the written approval of the City Council Section 2 Installation of Stones When (i) the City has been presented Stones ready for installation by Chamber, (ii) the Chamber has presented the City with an executed original of the agreement attached hereto as Exhibit A for such Stones, and (iii) the Chamber has delivered to the City $6 00 for each stone to be installed (the purpose of which is to cover the City's cost of installation of the Stones), the City shall allow the Chamber to core, at the Chamber's sole cost and expense, the holes in the City's sidewalks for the Stones presented The City shall thereafter expeditiously install the Stones The Chamber shall have no maintenance obligations with respect to the Stones once such are installed Section 3 General Terms Section 3 1 The terms of this Agreement can only be modified in a writing approved by the City Council and Chamber Section 3 2 The person or persons executing this Agreement on behalf of Chamber warrant and represent that he /she /they have the authority to execute this Agreement on behalf of the Chamber and bind the Chamber hereunder 1183 Section 3 3 The invalidity in whole or in part of any provision of the Agreement shall not void or affect the validity of other provisions of this Agreement Section 3 4 In the event that any litigation is commenced respecting the interpretation or enforcement of this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees Section 3 5 Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows City Attention City Clerk City of El Segundo 350 Main Street El Segundo, California 90245 Chamber Attention President Chamber of Commerce 427 Main Street El Segundo, California 90245 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first written above Chamber of Commerce, City of El Segundo By_ Title M Mike Gordon, Mayor Attest Cindy Mortesen, City Clerk Approved as to Form Mark H sley, City Attorney -84 EXHIBIT "A" STEPPING STONE POLICY PLEASE READ OVER THE CHAMBER POLICY AND THE CITY REPLACEMENT POLICY AND SIGN AT THE BOTTOM. CHAMBER POLICY Your payment must be made at the time of your reservation The El Segundo Chamber of Commerce will process your Stepping Stone order as you have written it PLEASE CONSIDER YOUR TEXT CAREFULLY. If you should desire a change in text, please advise us immediately CITY REPLACEMENT POLICY The City does not guarantee the stone or its replacement If a stone is damaged or needs to be removed for construction purposes, it may be removed and not replaced If the City decides the stone may be replaced and you desire to have the stone replaced, it will be your responsibility to purchase a new one and pay the cost of reinstalling it I have read the information above and understand and agree to this policy Signature Date 1: EXHIBIT "A" STEPPING STONE POLICY PLEASE READ OVER THE CHAMBER POLICY AND THE CITY REPLACEMENT POLICY AND SIGN AT THE BOTTOM. CHAMBER POLICY Your payment must be made at the time of your reservation The El Segundo Chamber of Commerce will process your Stepping Stone order as you have written it PLEASE CONSIDER YOUR TEXT CAREFULLY. If you should desire a change in text, please advise us immediately CITY REPLACEMENT POLICY The City does not guarantee the stone or its replacement If a stone is damaged or needs to be removed for construction purposes, it may be removed and not replaced If the City decides the stone may be replaced and you desire to have the stone replaced, it will be your responsibility to purchase a new one and pay the cost of reinstalling it I have read the information above and understand and agree to this policy Signature Date N WGREEMNTWEPSTN A (4116/99) f)86 Apnl 22, 1999 Ms Mary Strenn, City Manager City of El Segundo 350 Main Street El Segundo CA 90245 Re Stepping Stone Agreement Dear Ms Strenn °RED E I %t C 4PP -C, If" , PubLII -- ENGINEEhINC This is background for the agreement that the Chamber has with the City regarding the stepping stone project of the Heritage Walk program The Heritage Walk program was started by the El Segundo Chamber of Commerce around 1995 as an effort by the Chamber to revitalize the downtown area The overall program was envisioned to be a docent led walk through the historical parts of downtown combined with a number of life sized murals on vacant walls which would depict the heritage and history of El Segundo Enthusiasm was generated by "Hand Print Alley" where citizens and their families could place their handpnnt on the pedestrian alley between the Bank of America building and the Jewelry Source A path of stepping stones was to be laid out along the Heritage Walk Citizens were to be offered the chance to purchase these stone and memorialize their family members or their achievements along the walk The stones were to carry the Blue Butterfly theme On June 21, 1996, the President of the Chamber, Bob Jensen, wrote a letter to the City Council requesting that the stepping stone part of the Heritage Walk program be placed on the July 2, 1996 agenda 2000 steps were offered to the City as a "gift" from the residents of the City with certain stipulations which were that the City "take responsibility for the stones and for their maintenance and liability in future years " The Chamber would "take responsibility for the costs of purchasing and engraving them and for the coring of the sidewalk " At the City Council meeting on July 2 1996, , the Council accepted the proposal "so that there would be no hard costs to the City and liability issues are addressed Should any hard costs become involved with the stepping stones, the item will be brought back to the City Council " C:\wpwinkofclstepston (Rev 1) EL SEGUNDO CHAMBER OF COMMERCE • 427 MAIN STREET • EL SEGUNDO, CALIFORNIA 90245 • (310) 322 -1220 • FAX (310) 322.6880 087 I would suggest that no further "agreement' is needed between the Chamber and the City The Chamber on the other hand is willing to confirm details of this arrangement in a letter to the City Council and include certain items of clarification on the administration of the program as discussed in a meeting with Mayor Pro -Tem Jacobs, Councilman Games, Citizen Loretta Frye Public Works Director Ed Schroeder and yourself with Chamber representatives Janet Hurd and myself This meeting was held on January 27th in West Conference Room of City Hall Attached is a proposed letter from the Chamber to the City clarifying the terms of the Agreement and the commitments made in our meeting of January 27, 1999 Please review this and advise if it would be acceptable to the City Yours truly, William T Mason, President copies Ed Schroeder, Director of Public Works, City of El Segundo Janet Hurd, Executive Director, Chamber of Commerce C: \wpwin\cafc\atepston (Rev 1) 2 n88 SUMMARY OF AGREEMENT CITY OF EL SEGUNDO AND EL SEGUNDO CHAMBER OF COMMERCE STEPPING STONE PROJECT This is to encapsulate and clarify the Agreement between the City of El Segundo and the El Segundo Chamber of Commerce regarding the stepping stones which are a part of the Heritage Walk Programs The following was presented and agreed to by the City Council on July 3, 1996 2000 stepping stones were accepted by the City as a gift from the residents of the City as part of the Heritage Walk Program Citizens were to be offered a chance to pay for stones and memorialize their family members, themselves or their achievements with these stones Certain stipulations made a part of this offer were A The City "would take responsibility for the stones and their maintenance in future years " B The Chamber "would take responsibility for the cost of purchasing and engraving the stones and for the coring of the sidewalk " The City agreed to accept $6 00 per stone for the cost of installing the stones in the sidewalk There were concerns expressed about the proposal by the Chamber to extend the stones to the 600 Block of Main Street This extension of the program has been withdrawn until the untial 2000 stones are installed Upon completion of this phase any request to expand the program must be resubmitted to the City Council There are currently no reservations for stones in the 600 block The several stones promised for that block ha,, a been withdrawn and momes refunded where requested For your information, the Chamber has uutiated the following procedures A There will be no coring done for a stone until the stone is ready to be installed B After the stones are set in the sidewalk-, the City and the Chamber will perform a quality check to ensure that they are safely installed and do not present a tripping hazard C The Chamber has developed a marketing plan to expedite sale of the remaining, unsold stones (Attachment A) D Installation of stones where coring has been done will be expedited E A suggested time table for the installation of stones will be developed (Attachment B) Submitted Concurred William T Mason, President El Segundo Chamber of Commerce Date Copy Mayor Mike Gordon and Members of City Council C: \wpwin\cotc\stepston (Rev 1) Mary Strenn, City Manager City of El Segundo Date '^R() POSSIBLE STEPPING STONE TIME LINE DAY 1 TEXT ACCEPTED/PAYM[ENT RECEIVED DAY 2 -15 IN HOUSE PROCESSING (2 weeks) DAY 16 -36 COMPLETED APPLICATION TO GIBRALTAR (3 weeks) LAYOUT SANDBLASTING (ENGRAVING) DAY 37 -44 STONES SHIPPED TO CITY YARD (1 week) DAY 45 -76 CORING IN SIDEWALK (3 weeks) DAY 77 CHAMBER INSPECTION (I Day) INSTALLATION OF STONES BEGINS DAY 78 -85 INSTALLATION COMPLETED (1 week) POTENTIAL PROBLEMS WITH TIME LINE Assumes that batches of stones are ready all at the same time to enter process which is not true There are inefficiencies and added costs in skipping from one block to another to install isolated stones This schedule assumes that each party to the process is able to comply with its commitment to the process C \wpwmkofc\stepston 99f 4 (190 MARKETING PLAN FOR STEPPING STONES Cost of stones Non - discounted stones (provides choice of location where available) $ 100 Cost of stones purchased as contiguous block of 12 1000 Additional stones 90 Some recommended target groups for marketing blocks of stones (12 or more)or individual recognition Citizens of Year Celebrity Athletes Past Mayors Past Chamber Presidents Corporate Employee Recognition Sister City officers ESRA leaders Family pets Graduation Walk Eagle Scouts/Cnrl Scouts PTA leaders Distinguished teachers ETC Time Limits Stones purchased must be identified as to honorees and text by 12/31/2000 Stones not identified by that time will have stone installed with Blue Butterfly and name of purchaser Benefactors of blocks of stones will have option of identif} ing themselves on one or more of purchased stones at their option Prices quoted above are subject to change Publicity for marketing plan will be presented in LIMELIGHT Sales promotion tables will be set up at public events such as Home Town Fair, Fourth of July Picmc, Richmond Street fair and other public events as determined Chamber's Public Relations Committee will be asked to develop additional marketing efforts C \wpwm\cofc\stepston 99f ^Q1 CITY OF EL SEGUNDO INTER - DEPARTMENT MEMORANDUM DATE May 14, 1999 TO Mary Strenn City Manager' FROM Ed Schroder 14 D Director of Public Works SUBJECT Stepping Stone Sub - Committee The City Council Stepping Stone Sub - committee met at 9 00 a m on May 14, 1999, in the City Council office In attendance were Sandy Jacobs John Gaines Bill Mason Mark Hensley Ed Schroder Mark Hensley distributed the latest version of the Stepping Stone Agreement The agreement was discussed and approved with some minor modifications Staff was directed to present the agreement for consideration at the next Council meeting Staff was also directed to provide Ms Loretta Frye a copy of the final agreement and supporting documentation as soon as they were completed The meeting was adjourned at 9 20 a m YYYfffl YYY1tYYY4ff!> YYYfeYYfftItYYYYYYYYYYYYYYYYYYYYYY BKD dr N NAEMOSWEP -STN DOC nO7 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: Results Of Civic Center Plaza Design Competition MEETING DATE: June 1, 1999 AGENDA HEADING: City Council Reports RECOMMENDED COUNCIL ACTION: Receive Recommendation From Jury And Schedule Meeting For Possible Action INTRODUCTION AND BACKGROUND: On April 6, 1999, the City Council authorized staff to enter into a contract to retain William Liskamm to coordinate the Civic Center Plaza design competition Following the issuance of a Request For Proposal, the City received 13 applications Mr Liskamm reviewed the proposals and selected three teams Campbell & Campbell, AIJK Architecture & City Design, and the team of Katherine Spitz & Associates and David Denton A "charette" competition was conducted by Mr Liskamm from May 20 — 22, 1999 in the Civic Center that included two public workshops, a public reception, and a three hour presentation of plans by the three competing architectural firms to a jury of design professionals comprised of Julianne Riley, President, Southern California Chapter of the Amencan Society of Landscape Architects, Scott Reese, Assistant Director, Department of Parks and Recreation, City of Glendale, and Guillermo Aguilar, architect DISCUSSION: Following one hour presentations by each design team commencing at 10 00 a m on Saturday, May 22, on the Plaza, the jury met for three hours and ranked the plans in this order 1s'- Katherine Spitz/David Denton 2 "d- John Kaliski, AIJK Architecture & City Design 3'd- Douglas Campbell, Campbell & Campbell All of the plans, along with the related budgets and jury comments, will be on display in the lobby outside the City Council Chambers through the month of June In an effort to maximize community input, staff will be scheduling a special public meeting to review the plans prior to June 15`" It is anticipated at the City Council meeting on June 15, 1999, that staff will be directed to enter into negotiations with one of the three candidate firms to complete design documents for construction of the Plaza improvements it should be noted that once the architectural firm is selected, the actual plans for the Plaza will be developed as a result of considerable public involvement over a number of months. The final plans may well include a number of modifications based upon suggestions by the public. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: $30,000 Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: ProjectfAccount Balance: Account Number: Project Phase: Appropriation Required: $225.000 (Civic Center Improvements) Date: Design Development ORIGINATED: Date: REVIEWED ACTION TAKEN Date: 093 15 --- I IVA • , --- ' • 194 F..AA I W (Loll 1 BOARD OF DIRECTORS Chairman, WILLIAM L. SANER Chevron U SA, Inc Vke.Chalrman THOMAS P. NEWMAN Computer Sciences Corporation RICHARD C. LUNDQUIST Continental Development Corporation DONALD M. O'NEAL Hughes Space & Communications Company WILLIAM V. WENGER KilroyReahy TODD GERSTENBERGER Northrop - Grumman Corporation DARRYLF JOHNSON Raytheon Systems Corporation CHIP SCHOLZ Southern Cahfornm Edison CHRISTY GRONSETH TRW Inc JESSE MATHUS Xerox Corporation RECEIVED MAY 2 4 1999 Thursday, May 20, 1999 Ms Mary Strenn City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mary 6433 Holy Cross Place Los Angeles, CA 90045 -2634 TEL- (310) 417 -6660 FAX: (310) 417 -6670 E-mail: Esempassoc @aol.com RECEIVED MAY 2 11999 PU@LIG WORK4 UNGIN6CRINli RE El Segundo Area ITS Deployment Initiative For the past two years, ESEA has been working hard to develop a world class, Nationally visible demonstration of how intelligent transportation system (ITS) technologies can be deployed in and around a high activity employment center to enhance the efficient movement ofboth people and goods, reduce congestion and pollution, improve safety, and empower individuals and businesses to make more effective use of the transportation system The El Segundo ITS Deployment Initiative has been developed with that vision in mind. While the South Bay COG's signal synchronization program has been making progress in recent years, most of it has been in the southern part of the South Bay subregion This project would deploy the very highest levels of ITS Traveler Information and Traffic Management technologies in our area years ahead of schedule And, because our business plan calls for a public- private partnership wherein the private sector pays for all operating and maintenance costs for the system, this deployment will be far more cost - effective than conventions) ITS plolects PUBLIC WORKS As you maybe aware, the LACMTA is recommending $2,558,000 forthe ENGINEERING El Segundo Area ITS Deployment Initiative in the MTA's 1999 Call-for- Projects The overall project budget is about $75 million, which includes $2,662,500 secured by ESEA in TEA -21, $1,117,000 allocated by the South Bay COG from Its 1997 MTA Regional Forum funds, and approximately $700,000 from the private sector In the business model that we have developed 40ItilYN1UT. qC'- (`65 Ms Strenn May 20, 1999 Page 2 As we have previously discussed, the financial plan for the project envisions a limited amount of financial participation by the four involved cities (El Segundo, Manhattan Beach, Hawthorne, Redondo Beach) to match the MIA funds Specifically, we are seeking $200,000 from the City of El Segundo over the FY00 /01- FY01 /02 time frame. According to the MTA requirements, City Council action committing the funds is needed prior to the MTA Board action on July 22, 1999. We believe that the El Segundo ITS Deployment Initiative is a high y Cost - effective way for the City to get tie maximum return oa its hiSge investment both in the existing transportation infrastructure and in new investments like the Douglas Street completion project, • Will yield substantial benefits to residents, employees and visitors alike, • Will empower our cities to more efficiently manage our transportation system, and, • Will empower our residents and employees to make more effective use of those systems. We would be pleased to meet with you and the City Council to make a presentation on the program and to respond to any questions or concerns you or they may have Because time is somewhat short, I would appreciate direction from you at your earliest convenience as to how you would like to proceed Thanks very much for your interest and support I look forward to talking with you soon Sincerely, i d Executive Director cc Ed Schroder n66