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1999 JUL 06 CC PACKET - 2� N � � K� ) \z k$ � \| �b\ \ � \ � { 0 ,..£ /� \kf \ \ $| {} }}} [) §}( / \ \ \\ \ \}}} \ \�\ { \ �T |! | § k , §4!!§;§£ §;§i;si2a :! ■!! § , :, �,:,�- _ =�m, > >�a \\!!!fe{! > §;« ;,E;;t § §§ !§§` §,,� „; ,2@5• ;l;m«l42al ;! `�;20HM■§ %t§ "()f| §;! §/i(■2,�\ | /!K; ; ! §m§ , , 7|/227l; $ \ \ 7 ) ) / § § {k " ;'Q" ';l ;s; = ■!! |, |) ;q 4r )\ \/ )ƒ /} § \\ ! )i ! !! ! \ } } |! | § k , §4!!§;§£ §;§i;si2a :! ■!! § , :, �,:,�- _ =�m, > >�a \\!!!fe{! > §;« ;,E;;t § §§ !§§` §,,� „; ,2@5• ;l;m«l42al ;! `�;20HM■§ %t§ "()f| §;! §/i(■2,�\ | /!K; ; ! §m§ , , 7|/227l; \) \ \ 7 ) ) / § § {k " ;'Q" ';l ;s; = ■!! |, |) ;q 4r CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 06/18/1999 THROUGH 06/30/1999 Date 5123199 5 /2 811 999 6/30/99 6130!99 Payee Amount Description Health Comp 000 Weekly eligible claims 6118 IRS 41,149 05 Federal Taxes PR26 Employment Development 28,652 76 State Taxes PR26 City of Los Angeles 904,590 00 Sewer System Charges 97 -98 974,391 81 DATE OF RATIFICATION: 07106/99 TOTAL PAYMENTS BY WIRE. 'Credit/Correction taken from Payroll 24 payments ratified 6/15199 Certified as to the accuracy of the wire transfers by Deputy Treasurer Date Finance Director L- �3� Date City Manager �o Date 974,391 81 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 1X}3 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 15, 1999 - 5:00 P.M. CALL TO ORDER — Mayor Gordon at 5 00 p in PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell ROLL CALL Mayor Gordon - Present Mayor Pro Tem Jacobs - Present Council Member Werntck - Present Council Member Gaines - Present Council Member McDowell - Present PL BLIC COMMUNICATIONS - (Related to Citv Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value ofS50 or more to communicate to the Crn, Council on behalfof unollA i and emploi ees speaking on behalf of their emplover must so identify themselves prior to addressing the Cin, Council iaiho, to do 5u shall be a misdemeanor and punishable bt a fine of 5250 C LOSED SESSION: The City Council may move into a closed session pursuant to applicable law, nx l udin_, the BrON n .Act (Government Code §54950, et se ) for the purposes of conferring with the Cit\'s Real Propern ?negotiator, and/or conferring with the City Attorney on potential and/or existing iu,_,JUon and or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring %� tth the Ctt%'s Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Gov't Code §54956 9(a)) Chane% % City of El Segundo, LASC Case No BC 207453 Stier i City of El Segundo, LASC Case No YC 034617 EI Segundo % Stardust, LASC Case No YC 031364 Dai id \ enegas et al v County of Los Angeles, et al, LASC Case No BC 207136 Greffon % City of El Segundo, LASC Case No YC 035155 Fern%ick % Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los Angeles \o BS044667 Ross % City of El Segundo, LASC Case No YC 034997 CONFERENCE FERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION � i,,nificant exposure to litigation pursuant to Goi't Code §54956 9(b) -0- potential cases (no further hubltc statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — NONE CONFERENCE WITH CITY'S LABOR NEGOTIATOR- (Gov't Code §54957.6) —NONE MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15, 1999 14 RAGE NO 1 C CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — Discussion with real property negotiator, City Manager Mary Strenn, about potential water well property REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE Council moved into open session at 6 25 p in SPECIAL ORDER OF BUSINESS — Interview candidates for Recreation and Parks Commission MOVED by Council Member Wemick, SECONDED by Council Member Gaines to reappoint Margie Randall to a full tern to expire 5/30/03. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. ADJOURNMENT at 6 55 p in Cath% Domann Deputy City Clerk MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15, 1999 PAGE NO 2 149 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, June 15, 1999 - 7:00 P.M. CALL TO ORDER - Mayor Gordon at 7 00 P.M INVOCATION — Deputy City Clerk Domann PLEDGE OF ALLEGIANCE - Mayor Gordon PRESENTATIONS (a) Commendation recognizing the members of the El Segundo High School and Middle School Bands and Boosters for their commitment and dedication in accepting The El Segundo Educational Foundation's matching grant challenge to raise 538,000 for new band instruments Mayor Gordon presented commendation to Vivian Churchhill, Band Boosters, and Anthony Bancroft, Band Director Ibl Presentation of El Segundo City Key to Los Angeles City Council Member Ruth Galanter for her support of issues and concerns of the City of El Segundo Mayor Gordon presented the City Key to Los Angeles City Council Member Ruth Galanter. (0 Proclamation to William T Mason, II in appreciation of his dedicated and outstanding service to the City of El Segundo as President of the Chamber of Commerce, and for his many achievements which have earned him the great respect and sincere admiration of our community Mayor Pro Tern Jacobs presented proclamation to William Mason, II for his dedication and outstanding service to the City, and for his many achievements (d) Proclamation encouraging the citizens of El Segundo to enjoy our parks and recreational programs and declaring July as Parks and Recreation Month Council Member Wemich presented proclamation declaring July as Parks and Recreation Month to Interim Recreation and Parks Director Judy Andoe MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15, 1999 PAGE NO I 14G (e) Proclamation recognizing retiring Director of Recreation and Parks, Jim Fauk, for his dedicated and outstandmg service to the City of El Segundo Council Member McDowell presented proclamation to Jim Fauk for his dedication and outstanding service and naming June 15t°, Jim Fauk day (f) Commendation to the El Segundo High School Eagles Varsity Baseball Team for its good sportsmanship and inspired team play Council Member Gaines presented commendation to Assistant Baseball Coach Steve Shevlm to recognition of the Varsity Baseball Team's outstanding achievements (g) Proclamation recognizing 20 year anniversary of Wendy's Cafe Mayor Gordon presented Proclamation to Wendy Wallace recognizing the 20- year anniversary of Wendy's Cafe ROLL CALL %Ia�orGordon - Present \lay or Pro Tern Jacobs - Present Council Member Wemick - Present Council Member Gaines - Present Council .Member McDowell - Present PUBLIC COMMUNICATIONS - (Related to Cim Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to commwteate to the City (- .00rrl on behal(o( another and employees speaking on behalf o(their employer must so identify themselves prior to .i,. -,I „om uie ( ui Council Failure io do so shall be a misdemeanor and punishable bi a fine of$250 Loretta Fne resident, requested community support and donations to the El Segundo Educational Foundation to meet the matching grant challenge for new band instruments log Hardin_ resident, spoke regarding sera ice club support of the CASE program Asked C ouncil to declare August 2 -9, 1999, as Commumt, Food Drive Week Liz Gamholz, resident, requested explanation of Consent Item No 14, on the City's intent to gram oil pipeline franchise Sandra Mason, resident, asked for a date clan fication for the Town Meeting scheduled for the end of month Spoke regarding the recent robbery at Bank of America on Sepulveda Reported on airport earl} turns, and the proposed nex% commuter terminal at LAX Liz Garnholz resident, spoke regarding early turns, especially by Sky West Airlines MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15, 1999 PAGE NO 2 Jennifer McCullough, St Anthony School, requested that Council consider allowing non - resident students to purchase Recreation and Parks Department I.D cards. Council Member Gaines urged residents to continue reporting early airport turns Mayor Gordon requested Council and community support of the CASE Program and to support August 2 -9, 1999, as Community Food Bank Week Consensus of Council to proclaim August 2 -9, 1999, as Community Food Bank Week Consensus of Council to direct Interim Director of Recreation and Parks Judy Andoe to have the Recreation and Parks Commission consider issuing non - resident students Recreation and Parks I D cards so that they may participate in Recreation and Park Programs Mayor Gordon clanfied date for Town Hall Meeting date as Tuesday, June 29, 1999 a. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only NION ED by Council Member Wemick, SECONDED by Council Member Gaines, to read all ordinances and resolutions on this Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B SPECI AL ORDERS OF BUSINESS - Proposed Amendments to the Zoning Code to revise the regulations for automobile service uses in proximity to residentially zoned property in the Small Business (SB) and Medium Manufacturing (MM) Zones in the Smoky Hollow Specific Plan Area, and, a Negative Declaration of Environmental Impacts in accordance with the California Environmental Quality Act (CEQA) En. ironmental Assessment EA -483 and Zone Text Amendment ZTA 99 -2 Applicant City of El Segundo Mayor Gordon stated this is the time and place hereto fixed for a public hearing on Proposed Amendments to the Zoning Code to revise the regulations for automobile service uses in proximity to residentially zoned property in the Small Business (SB) and Medium Manufacturing (MM) Zones in the Smoky Hollow Specific Plan Area, and, a Negative Declaration of Environmental Impacts in accordance with the California Environmental Quality Act (CEQA) Environmental Assessment EA -483 and Zone Text Amendment ZTA 99 -2, and introduction of said ordinance Proper notice of the Hearing was given in a timely manner by the Planning and Building Safety Department No written communications had been received by the City Clerk's Office regarding this Public Hearing. MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUNE is. 1999 PAGE NO 3 - ,4� Director of Planning and Building Safety, Bret Bernard, gave a brief presentation. No public input was received MOVED by Council Member McDowell, SECONDED by Council Member Gaines to close public hearing MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MOVED by Council Member Games, SECONDED by Council Member McDowell to introduce Ordinance No 1308 as amended to continue prohibition of auto service development within 500 feet of R1 Zoning and not to require a Conditional Use Permit for automobile services MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR GORDON, MAYOR PRO TEM JACOBS, COUNCIL MEMBERS GAINES AND McDOWELL; NOES: COUNCIL MEMBER WERNICK. 4/1. Second reading of Ordinance No 1308 scheduled for July 5, 1999 Public Hearing on Environmental Assessment EA -428 and Precise Plan 97 -3 (first Amendment to PP 4 -77) Address 1920 -2000 East Impenal Highway Applicant Hughes Space and Communications and the Raytheon Company Mayor Gordon stated this is the time and place hereto fixed for a public hearing on Public Hearing on Environmental Assessment EA -428 and Precise Plan 97 -3 ( first Amendment to PP 4 -77) Address 1920 -2000 East Impenal Highway Applicant Hughes Space and Communications and the Raytheon Company Proper notice of the Hearin-, was given to a timely manner by the Planning and Building Safety Department No written communications had been received by the City Clerk's Office regarding this Public Hearing Director of Planning and Building Safety, Bret Bernard, gave a brief presentation Mr Wayne Smith. PSOMAS representing Raytheon/Hughes, gave a brief presentation No public input was received MOVED by Council Member Wemick. SECONDED by Council Member McDowell to close public hearing- MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15. 1999 PAGE NO 4 140 F11 City Attorney Mark Hensley read Resolution No 4120 by title only. RESOLUTION NO. 4120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT - 428 (EA428) AND ADOPTING PRECISE PLAN AMENDMENT 97 -3 (PP 97 -3) AS THE FIRST AMENDMENT TO PRECISE PLAN 4-77 (PP 4-77), TO ALLOW MODIFICATIONS TO THE BOUNDARIES OF THE PRECISE PLAN AREA AT 1920 -2000 EAST IMPERIAL HIGHWAY. PETITIONED BY HUGHES AIRCRAFT COMPANY MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Wemrck, to adopt Resolution No 4120, approving Environment Assessment 428 *EA- 428) and adopting Precise Plan Amendment 97 -3 (PP 97 -3) as the first amendment to Precise Plan 4 -77 (PP 4 -77), to allow modifications to the boundaries of the Precise Plan area at 1920 -2000 East Imperial Highway MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. C. UNFINISHED BUSINESS Approve a two -year contract for animal control service provided by the Los Angeles County Animal Care and Control at an approximate cost of $43,000 each year Approximately $15,000 will be absorbed from the 98/99 budget to fund the remaining three months. July 1 September 30, 1999 El Segundo Police Sergeant Beth Gray gave a brief report. Noted that a County Animal Control Officer will be in El Segundo Monday and Friday each week and «ork was progressing to find a suitable location for a satellite shelter in El Segundo MOVED by Council Member Wemrck, SECONDED by Council Member Gaines to approve the Los Angeles County Animal Control contract, not to exceed 543,000 per year MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Appointment made by the City Council to the El Segundo Recreation and Parks Commission Mayor Gordon announced the reappointment of Margie Randall to a full term to expire 5/30/03 MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15,19% PAGE NO 5 150 Selection of Downtown Events Coordinator (Fiscal Impact $20,000) Jim Hansen, Director of Economic Development gave a brief staff report and responded to Council questions regarding scope of work, responsibility and budget issues Council consensus to bring contract back to Council for review and possible renewal 30 days prior to the end of the contract year MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve contract with Wagner Events for a Downtown Events Coordinator, subject to City Attorney approval MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR GORDON, COUNCIL MEMBERS GAINES AND McDOWELL; NOES: COUNCIL MEMBER WERNICK; ABSTAINING: MAYOR PRO TEM JACOBS. 3/1/1. E. CONSENT AGENDA All Items listed are to be adopted by one motion without discussion and passed unanimously If d cdll for discussion of an item is made, the item(s) will be considered individually under the ncxt heddms of business 6 Approve Warrant Numbers 2503126-2503424 in total amount of $729,826 79, and Wire Transfers in the amount of $516,315 65 Approve City Council meeting minutes of June 1, 1999 8 Approve a Joint Agreement between the El Segundo Fire Department and El Camino Community College for an In- Service Firefighter Training Program Fiscal Impact Potential annual revenue /reimbursement of $34,425 00 9 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 10 Adopt Resolution No 4118 authonzing the City of El Segundo to continue participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program. Home Investment Partnerships Program, and Assisted Housing Programs for a period of three years, effective July 1, 2000 through June 30 2003 and authorize the Mayor to execute four (4) copies of the Cooperation Agreement between the City of El Segundo and the County of Los Angeles 1 1 Approve class specification and adopt Resolution No 4117 establishing a monthly salary range for the job classification of Network Technician Funding is contained in the FY 1998 -99 Operating Budget MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15 1999 PAGE NO 6 151 12 Approve revised class specification and adopt Resolution No. 4116 establishing a monthly salary range for the Job classification of Water/Wastewater Operations Technician Funding is contained in the 1998 -99 Fiscal Year Operating Budget 13 Authorize staff to purchase of three used vehicles Two to be funded by asset forfeiture and one to be purchased with equipment replacement funds The amount not to exceed $69,000 14 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve consent agenda items 6, 7, 8, 10, 11, 12 and 13 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. CALL ITEMS FROM CONSENT AGENDA Approve Professional Services Agreement with Diehl, Evans and Company, LLP to provide audit services related to the City's Business License Ordinance MOVED by Council Member Wermck, SECONDED by Mayor Pro Tern Jacobs to approve audit services related to the City's Business License Ordinance MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 1.4 4dopt Resolution No 4119 stating the City's Intent to Grant Oil Pipeline Franchise and setting the public hearing thereon City Attorney Mark Hensley gave explanation Stated that this was an existing franchise and resolution would set public hearing for review MOVED by Council Member Gaines, SECONDED by Council Member McDowell to adopt Resolution No 4119 stating the City's intent to grant oil pipeline franchise and setting the public hearing thereon MOTION PASSED B1 UNANIMOUS VOICE VOTE. 5/0. F \EN1 BUSINESS - NONE G. REPORTS - CITY MANAGER - NONE H REPORTS - CITY ATTORNEY City Attorney Mark Hensley announced Settlement of City of El Segundo v Kilroy, L 4SC Case No YC 031166 and El Segundo v Solis, LASC Case No YCO29626 1 REPORTS - CITY CLERK - NONE J REPORTS - CITY TREASURER - NONE MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15, 1999 C PAGE NO 7 J G K REPORTS - CITY COUNCIL MEMBERS Council Member Gaines - 15 Los Angeles Air Force Base Modernization Project Council Member Gaines gave a report on the Los Angeles Air Force Base, Space and Missile Systems Center Modernization Project Mayor Pro Tern Jacobs — Reported on her recent trip to Washington, D C and discussions regarding Airforce Base closures and LAX expansion Council Member Wernick — Reported on the Council's recent trip to Sacramento Noted that El Segundo has a contingency plan in place for airport emergencies Spoke on Y2K update Council Member McDowell — Spoke on the recent Council trip to Sacramento Mayor Gordon - 'voted that Council Member McDowell had been appointed Chairman of ICRMA Reported on Airport Commission Meeting Thanked the community for their letters to Laguna Hills Mayor Cindy Greengold expressing our concern for her criticism of our efforts to oppose LAX expansion Downto,A n Revitalization update - First Farmers Market u ill be held on July 1, 1999, from 3 00 p m to 7 00 p in - Reported on Civic Center Plaza Design Public Hearing to be held on June 30, 1999, from 7 00 to 9 00 p in in the City Council Chambers and final Design Firm selection to be made July 6 - Possible hotel interest on the Ralph's property MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15, 1999 PAGE NO 8 153 Directed staff to address the Sycamore Park restroom issue and the possibility of installing portable restroom facilities. Regarding the heavy traffic problem from Vista del Mar, staff to develop mitigation plan Staff to investigate the possibility of installing sidewalks on Holly Street west of Center Street, prior to the next school year PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) bidniduals ti ho have received value of $50 or more to communicate to the Cut Council on behalfof another and eniplovees speaAmg on behalf other emploier must so idenufi dremseli es prior to addressing the Citi Council Failure to do so shall be a misdemeanor and punishable bi a fine of S250 Liz Gamholz, resident, commented on a public opinion poll on the issue of a market in downtown El Segundo Also commented on the LAX expansion MEMORIALS - In memory of Wayne Rothenberg CLOSED SESSION - NONE REPORT OF ACTION TAKEN IN CLOSED SESSION -NONE ADJOI RNIYIENT at 9 55 p in to July 6, 1999, at 5 00 p in Cathy Domann DLput\ Cit% Clerk MINUTES REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 15, 1999 PAGE NO 9 151 EL SEGUNDO CITY COUNCIL MEETING DATE: July 6, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION- Proposal to proceed with the Public Safety Communications Center project by selecting a Resident/Continuous Inspector and Materials Testing service and entering into contract with Hayer Consultants Incorporated for inspection and testing services based on the hourly rates of $34 00 and $38 00 respectively The amount "not to exceed" will be based on a detailed contractor schedule and will be funded from Asset Forfeiture RECOMMENDED COUNCIL ACTION Upon approval of the City attorney, enter into a professional services agreement for inspection and testing services with Hayer Consultants Incorporated INTRODUCTION AND BACKGROUND: On February 16, 1999 the City Council authorized the solicitation of an ICBO certified inspector to conduct materials testing and inspections, and act in the capacity of a protect inspector A Request For Proposals was issued to 5 prospective bidders and 2 proposals have been received by the City with the following hourly inspection rates 1 Hayer Consultant Incorporated — $34 00 / hour 2 Smith -Emery Company - $48 17 /hour DISCUSSION Based upon Staffs review of the proposals, it is recommended that Hayer Consultants Incorporated be selected as the Resident/Continuous Inspector and Testing company The cost for these services is based on the hourly rates of $34 00 and $38 00 respectively Based on an anticipated 7 -month project, the total costs for full services are estimated at $40,000 for resident inspection and $29,000 for materials and special testing These amounts are dependent on the construction schedule provided by the contractor and special inspections not completed by City Staff ATTACHED SUPPORTING DOCUMENTS' Proposal bids from submitting vendors FISCAL IMPACT (Check one) Operating Budget. Capital Improv Budget: X Amount Requested:$TBD during construction schedule meeting Project/AccountBudget ProjectlAccount Balance Date: Account Number* 109 -400- 3105.8378 Project Phase Appropriation Required - Yes X No_ ORIGINATED Date, June 28, 1999 15 5 Hayer A& L911111 Consultants Incorporated PLAN REVIEW a ENGINEERING BUILDING / SPECIAL / FIRE INSPECTIONS PROPOSAL TO PROVIDE RESIDENT /CONTINUOUS INSPECTION & TESTING SERVICES FOR THE CITY OF EL SEGUNDO COMMUNICATIONS CENTER (Essential Services Facility) Sergeant Brian Evanski Project Director City of El Segundo 350 Main St. El Segundo, CA 90245 (June 11, 1999) CORPORATE OFFICE: 5230 Clark Ave., Suite 22 Lakewood, CA 90712 MAILING ADDRESS: 4067 Hardwick St., Suite 250 Lakewood, CA 90712 TEL: (562) 377 -1678 ♦ FAX: (562) 377 -1640 ♦ EMAIL: hayer @pacbell.net l5 EMMA June 11, 1999 HAYER CONSULTANTS INC. 4067 HARDWICK STREET, SUITE 250, LAKEWOOD, CA 90712 PHONE (562) 377 -1678 • FAX (562) 377 -1640 • EMAIL payer @pacbell net Sergeant Brian Evanski, Project Director City of El Segundo 350 Main Street El Segundo, CA 90245 Telephone 310 - 322 -9114, ext 267 Re: RESIDENT / CONTINUOUS INSPECTION, SPECIAL INSPECTION AND TESTING SERVICES FOR THE CITY OF EL SEGUNDO COMMUNICATIONS CENTER (Essential Services Facility), PD -99 -07 Dear Sergeant Evanski Please refer to your request for proposal dated June 7, 1999 for resident / continuous Inspection and testing services for the City of El Segundo Communications Center Hayer Consultants Inc (HCI) will be pleased to provide Consulting Resident / Continuous Inspection, Special Inspection and Testing Services for the Communications Center Backeround: HCI was formed in 1986 with the goal of providing Government Jurisdictions, Hospitals, Schools, Colleges and Private Industry the best possible consulting services for all their inspection, special inspection, testing, project management, and plan check needs To achieve this goal we have meticulously put together a team of professionals who have many years of experience in the fields of inspection, testing, and plans examination Great care has been taken to select not only people with extensive experience but also who have strong customer service skills and work well with owners, developers, contractors, designers and governmental jurisdictions The result of this effort is a team of highly trained competent people who can render high quality professional consulting services Our core staff includes Certified Building Officials, ICBO certified Inspectors and Plans Examiners, Electrical, Mechanical, Civil, and Structural engineers, most of them registered as professional engineers in the State of California Relationship with the City of El Segundo: HCI has the privilege of currently serving the City of El Segundo performing annual Fire and Life Safety inspections on behalf of the State Fire Marshal and the City of El Segundo Fire Department for all of the 23 High -Rise buildings in the City We have I5~ - successfully concluded four years of this service to the full satisfaction of the Fire • Department, and are currently in our fifth year of service HCI has also performed several Resident Project inspection assignments for the City of El Segundo and some of these are briefly enumerated below a) 1998 -Inspection Services for the `City of El Segundo Project Sidewalks North of Douglas Street Green Line Station Federal TEA Project — STPLE 5235(003) and other related projects ' b) 1998 - Inspection Services for Project Ductwork Cleaning and Upgrade c) 1995 -1996 - Inspection of re- roofing the City's Police Department and Water Division facilities d) 1995 -Inspection Services for Projects `Recreation Park Sports Lighting Renovation' and "Richmond Baseball Field Lighting Improvements" e) 1995 - Inspection of re- roofing of City Hall f) 1995 - Special concrete inspection for the Fire Station concrete pad g) 1994 -1995 - Inspection of El Segundo City Hall HVAC renovation • HCI has also performed some plan review assignments for the City of El Segundo, the most recent being Electrical and Mechamcal Plan Check for the Interior Remodeling of Manufacturing Areas at Hughes Aircraft Company's Satellite Manufacturing Electromcs Facility Similar Ongoinj: and Concluded Proiects: A synopsis of a few similar ongoing and concluded projects is enclosed at Exhibit `A' Staff Oualitications and Experience: A brief wnte -up on some of our team members is enclosed at Exhibit `B' References: (a) Mr Charlie Swartz, Chief Inspector / Building Official, City of Hermosa Beach Phone (310) 318 -0219 (b) Mr Richard Mitchell, Manager Building and Safety, City of Brea Phone (714) 990 -7769 (c) Mr Bellur Devaraj, Richmond High School project, City of El Segundo . Phone (310) 322 -4670 (d) Mr Jon Hisamoto, Government Buildings Supervisor, City of El Segundo Phone (310) 322 -3769 - 15 R - (e) Mr Ron Darville, Chief Plans Examiner, City of El Segundo Phone (3 10) n 322 -4670 (f) Mr Craig Pedego, Fire Chief, City of El Segundo. Phone. (310) 322 -4311 (g) Mr Del Sims / Ms Brandy Richards, DSA Services for Expansion and Modernization Projects at San Luis Coastal Unified School District. Phone (805) 528 -7602. (h) Mr Ron Reed, Director of Engineering, Pacific Hospital Phone- (310) 595- 1911 (i) Mr Rod Jones, Chief Inspector, City of Coronado. Phone (619) 522 -7331 �) Mr David Pallinger, Project Manager, City of Coronado. Phone (619) 522- 7383 (k) Mr Peter Hess, Building Official, City of Calabasas Phone- (818) 878- 4225 (1) Mr John Coleman, Director Engineering / Facilities, Temple Community Hospital, Los Angeles Phone ( 213) 382 -7252 r— Fee Schedule: A Resident Continuous Inspection: Hourly rate i) $34/hour with 8 hours daily and 40 hours weekly (except when contractor not on jobsite) ii) Overtime (aa) Over 8 hours in one day, 40 hours in one week or Saturdays — time and a half (bb) Sundays and holidays — double time in) Mileage charges none iv) Per Diem none Estimated Proiect Cost for Resident/Continuous Ins ection• Based on a seven month duration (as learnt from Sergeant Brian Evanski), estimated fee for resident inspection would be 7 months x 168 hours /month x $34 00 = $39,984 00 The actual cost, however, will be dictated by the Contractor's actual schedule, meetings outside the above time frame and any necessitated overtime work etc r 159 • B Special Inspection & Materials Testing: Hourly Rate, Special Inspection $38/hour for the following special inspection categories a) Concrete b) Masonry c) Structural steel / welding at fabricator d) Structural steel at the Jobsite e) Fireproofing Ultrasonic Inspection @ Fabricator $46/hour All testing will be conducted by our associate company, Universal Laboratories, Inc., City of Orange. Universal Laboratories, Inc is licensed and certified by the Department of State Architects (DSA) [Cert. # LEA 95], Office of Statewide Health Planning and Development (OSHPD), the Corps of Engineers, California Department of Transportation (Caltrans), City of Los Angeles, Los Angeles County The laboratory is also licensed to perform testing and inspection of construction materials and products for acceptance by the various building departments Please see 'Exhibits C' for Fee Schedule and `Exhibit D' for Basis of Charges including minimum and overtime charges Approximate Special Inspection and Materials Testing cost Concrete Inspection @ Jobsite - 120 hrs @ $38/hour $456000 Structural Steel / Welding Inspection @ Local Fabricator - 120 hrs @ $38/hour $456000 Ultrasonic Inspection @ Fabricator - 32 hrs @ $46/hour Structural Steel / Welding Inspection @ Jobsite — 160 hrs @S38/hour Masonry Inspection @ Jobsite - 120 hrs @ $38/hour Batch Plant Inspection - 60 hrs @ $38/hour Concrete Cylinders 80 @ $15 00 EA — (Includes Pickup & Reports) Materials Testing Budget Special Inspection and Materials Testing S147200 $608000 $456000 $228000 $1200.00 $4000.00 $28,71200 In the absence of Project Drawings, Specifications and Contractor Schedule, the above Testing and Inspection Fees are only an approximate sample "Budget" and are not to be taken as a "Not to Irn Exceed" figure. The actual cost could be either more or less than the above figures based on the requirements contained in the approved contract documents and detailed contractor schedule. Professional Services Agreement and Business License: HCI has a current City of El Segundo Business License and will ensure that the same is maintained during the duration of this project HCI will execute the City's `Professional Services Agreement' and will provide proof of insurance as stipulated in the agreement. HCI is currently contracted with the City to provide annual fire and life safety inspections for all the 23 High -Rise buildings in the City Proposed Inspector: David Foster or Bruce Clemens or Russell Bell will be assigned as the resident project inspector depending on the project schedule A brief qualification record of each is included at Exhibit `B' We will, however, ensure that the assigned inspector is acceptable to the City's Project Director Scope of Services and Inspection Methodology: I Meetings: The initial two meetings will be attended by a senior staff of HCI and the designated resident inspector There will be no charge for these meetings All L subsequent meetings will be attended by the resident inspector at the rate indicated in item 'A' under `Fee Schedule ' Should additional staff be required to attend the meeting the rate indicated in item `A' under `Fee Schedule' will apply 2 Scope: Resident continuous inspection will include the following: a Continuous inspection in accordance with the Contract Documents, applicable Codes, City ordinances, and all other guidelines and or contractual standards of the City of El Segundo The inspector will work closely with the City's Project Director, Architect of Record (WMM Associates) and other project team members to achieve quality construction and successful conclusion of the Communications Center project b Coordination of special inspections, materials testing, geotechnical, and City Building Division c Preparation of daily construction reports, to be submitted weekly to the City's Project Director d Monitoring of construction schedule and reporting of deviations to the City's Project Director e Attendance at all project progress meetings f Proactive identification of potential construction problems and timely notification to the City's Project Director g Monitoring of change orders, request for information, shop drawings and submittals h Ensuring the recording and maintenance of accurate as -built information as the project progresses i Performance of related work as required and directed by the City's Project Director 161 3 Methodology: On being awarded the contract, a team will be formed consisting of a . Plan Check Engineer, and the assigned Resident Inspector to thoroughly study the protect drawings and specifications, seek early clanfications if any, and develop a tentative inspection schedule Thus by the time the protect starts, the inspector will be very familiar with the project drawings and specifications This preliminary preparation will be done without any cost to the City At HCI we are strongly committed to customer service and will take all necessary measures to ensure professional and high quality inspection and testing services to the full satisfaction of the City We are very confident that given the opportunity to provide inspection services for the City of El Segundo's Communications Center project, we will fully meet the expectations of the City Should you have any questions or would like more information, please feel free to call us at (562) 377 -1678 Sincerely, liii /4R-c,- Mishi Hayer, 9SCE Marketing Director 16 .' EXHIBIT `A' Similar Ongoing and Concluded Projects Date, PrQlect Names & HCI Responsibility Owner's Name & Address Approximate Location and Project Manager's Name Cost and Phone Number May 1999 Ongoing Resident Construction San Luis Coastal Unified 2,100,000 Phase III -A Expansion Inspection and Surveillance of School District (estimate) and Modernization the entire project Functioned 1499 San Luis Drive Projects as owner's representative and San Luis Obispo, CA San Luis Coastal ensured compliance with 93401 -3099 Unified School contract documents, codes and Mr. Del Sims / Ms. Brandy District city ordinances. Supervision of Richards, 805 -528 -7602 1499 San Luis Drive special inspectors on site San Luis Obispo, CA 93401 -3099 1998 — 1999 Ongoing Resident Construction City of Burbank 3,400,000 Stough Canyon Nature Inspection and Surveillance of 275 East Olive Ave Center Project the entire protect Functioned Burbank, CA 91502 City of Burbank as owner's representative and Mr. Richard Inga, 818 -238- 275 East Olive Ave ensured compliance with 5650 Burbank, CA 91502 contract documents, codes and city ordinances Rendered assistance in monitoring change orders, RFIs, IBs, and submittals Supervision of special inspectors on site 1995 —1999 Ongoing Resident Construction San Luis Coastal Unified 5,500,000 Expansion and Inspection and Surveillance of School District Modernization the entire project Functioned 1499 San Luis Drive Projects as owner's representative and San Luis Obispo, CA San Luis Coastal ensured compliance with 93401 -3099 Unified School contract documents, codes and Mr. Del Sims / Ms. Brandy District city ordinances Supervision of Richards, 805 -528 -7602 1499 San Luis Drive special inspectors on site San Luis Obispo, CA 93401 -3099 1997 Resident Construction City of Burbank 3,800,000 McCambndge Park Inspection and Surveillance of Park and Recreation Services Development the entire project Functioned 275 East Olive Ave 1515 N Glenoaks as owner's representative and Burbank, CA 91502 Ave ensured compliance with Janice G. Bartolo, 818-238 - Burbank, CA 91502 contract documents, codes and 5315 city ordinances Supervised special inspectors on site 163 11 EXHIBIT 'A' continued Similar Ongoing and Concluded Projects Date, Project Names & HCI Responsibility Owner's Name & Address Approximate Location and Project Manager's Name Cost and Phone Number 1995-1999 Rendered building inspection in City of Hermosa Beach 16,000,000 Building Inspection all disciplines, building, fire & Civic Center, 1315 Valley 15,000,000 for All Construction life safety, electrical, Drive 14,000,000 Projects in the City of mechanical, plumbing, Title 24 Hermosa Beach, CA 90254- 12,000,000 Hermosa Beach Energy Conservation and 3885 accessibility (disabled) Also Charlie Swartz, 310-318 - provided code enforcement 0219 services 1996 Construction Inspection and City of Calabasas 7,000,000 Gelson's Market (new Surveillance of the entire 26135 Mureau Road construction) project Functioned as owner's Calabasas, CA 91302 22233 -22273 representative and ensured Peter Hess, 818- 878 -4225 Mulholland Hwy compliance with contract City of Calabasas documents, codes and city ordinances Supervised special inspectors on site 1996 Construction Inspection and City of Coronado 4,700,000 Neu Police Facility Surveillance of the entire 1825 Strand Way (Essential Facility) project Functioned as owner's Coronado, CA 92118 -3099 City of Coronado representative and ensured Rodney R Jones, 619-522 - compliance with contract 7326 — Owner documents, codes and city David Pallinger, 310-265 - ordinances Supervised special 5525 ext. 11 —Project inspectors on site Manager 1997 - 1998 Construction inspection and Continental Construction 4,500,000 Upgrade and special inspection, including Corporation Alterations at the Plaza inspections of concrete, 2041 Rosecrans Ave and Parking Structure prestressed concrete, tendon El Segundo, CA 90245 2041 Rosecrans Ave repair, steel, masonry, welding Norm Charles, 310-249 - El Segundo, CA and geotechnical disciplines 0158 (pager) 90245 Rendered coordination with local jurisdiction 1995 Construction inspection and Continental Construction 8,000,000 Plaza Construction special inspection, including Corporation 2041 Rosecrans Ave inspections of concrete, steel, 2041 Rosecrans Ave El Segundo, CA masonry, welding and El Segundo, CA 90245 90245 geotechnical disciplines Norm Charles, 310-249 - Rendered coordination with 0158 (pager) local jurisdiction X64 r EXHIBIT `B' HAVER CONSULTANTS INC. (HCI) TEAM 'DAVE'S. HAVER, M.S M.E , M S.E E., R C I, C B O M S Mechanical Engineering M S Electrical Engineering MBA (accelerated), Kent State University Certified Building Official, C B O ICBO Certified Plans Examiner OSHPD Class `A' Inspector DSA/SSS approved Hospital /School Inspector Certified Medical Gas Inspector Registered Construction Inspector Special Inspector - reinforced concrete, masonry, welding O E S Certified Disaster Inspector Affiliations Professional Member ICBO Member American Society of Mechanical Engineers (A S M E ) Immediate Past President of South Coast Chapter (SCC) of American Construction Inspectors Association (AC1A) Dave has over 20 years experience in design, plan check and inspection of all types of construction and occupancies He has previously served as a Building Official, Plans Examiner and Project Manager in local jurisdictions He has wide ranging plan check experience Dave provides leadership to the HCI team 1a9y RAO Lai:It\u RV1J7 B S Civil Engineering, CSU Pomona M S Engineering, CSU Pomona Registered Civil Engineer (P E ) ICBO Certified Plans Examiner Affiliations Member ICBO Member of American Society of Civil Engineers Fred has over 20 years experience as a plans examiner and designer as a registered professional engineer in the State of California He has performed plan reviews for residential and complex commercial development projects including major structural designs Fred has extensive experience in design and plan check of seismic retrofit projects He has been teaching engineering courses such as steel design, reinforced concrete design, timber design, strength of materials, and structural analysts at the University of California, Irvine and at California State 165 L P E., C.B O M S Civil Engineering (Structures), CSULB B S Civil Engineering, CSULB ICBO Certified Plans Examiner Certified Building Official (C B O ) Affiliations Active member of Structural Engineers Association of Southern California Active member of Existing Building Committee of the Structural Engineers of Southern California Chair, Concrete Tilt -Up Buildings Sub - Committee, Structural Engineers Association of Southem California Member of special Task Force Committee for the City of Los Angeles, studying the effects of Northridge earthquake on existing buildings Haedi has over 22 years of experience in design and plan check of all types of occupancies and construction ranging from residential to high -rise structures He specializes in seismic retrofit design and plan check He is also an expert witness for structural integrity and building code deficiencv PE • B S Electrical Engineering Registered Electrical Engineer (P.E ) Naseer has 14 years of vaned experience in engineering, plan check, management, and construction relating to electrical utilities for the building industry He is experienced in the design and plan check of fire alarm, fire protection, industrial power distribution, motor control centers, process control panels, lighting and grounding systems such as military, government, PAUL GAO, P E lRegistered Mechanical Engineer (P E ) Paul has over 15 years of residential, commercial and industrial HVAC, plumbing, systems design and plan check, including Title 24 Energy compliance Paul has extensive experience in iRl; SUNIL PATEL, P E e B S Mechanical Engineering Registered Mechanical Engineer (P E) Affiliations American Society of Mechanical Engineers Suml has over 12 years experience in designing and plan checking various systems such as heating, ventilation and air conditioning, plumbing, steam, compressed air and heat recovery, direction expansion air conditioning, fire protection and medical gas He has been involved with designing the above mentioned mechanical systems for fuel, military, industrial, hospitals, educational, commercial, institutional, residential, and municipal facilities JAMES rKANhLIN ICBO Certified Plans Examiner Fire Science and Technology Certification Course, El Camino College Building Technology Certification Course, South Coast College Certified Fire Inspector 1, NFPA/NPQB Certified Firefighter 1, CSBFS National Sprinkler Advisory Board Seminars — Introduction to Fire Sprinklers Level 1, Underground Piping and Water Supply, Level 11, Commercial Overhead Sprinkler Systems, Level 111, Special advanced systems, Level IV. Life Safety Code, NFPA 101 (Seminar) Title 19124, CCR (Seminar) Fire Sprinkler Systems, NFPA 13 (Seminar) Fire Alarm Systems, NFPA 72 (Seminar) Flammable & Combustible Liquids UFC Article 19 (Seminar) Hazardous Materials UFC Article 80 (Seminar) Jim is a former Deputy State Fire Marshal and has fourteen years experience in fire and life safety plan review of residential construction, schools, colleges and hospitals Jim is an expert at high -rise inspections for code compliance Jim has thorough grasp of the California Building Code, the Fire Code, and Title 19 & 24 CCR requirements 167 E ALLEN B S Architectural Engineering, Cal Poly, San Luis Obispo Certificate of Engineering for the Seismic Design of Reinforced Concrete Buildings, UCLA ICBO Certified Plan Examiner ICBO Certified Building Inspector and Combination Dwelling Inspector ACI Certified Concrete field testing technician — Grade "I" ICBO Certified Special Inspector Reinforced Concrete Licensed General Contractor Affiliations Associate member of California American Institute of Architects (AIA) Allen has over 25 years of experience in the fields of Architecture, engineering and construction doing design and plan check for all types of construction ranging from residential to commercial occupancies Allen is also an equally accomplished field inspector having conducted over two ALI HEMAT M S in Civil Engineering, Cal Poly, Pomona B S in Civil Engineering, Cal Poly, Pomona • Professional Engineer (P E ), California Professional Engineer /Structural, Anzona I C B 0 Certified Plans Examiner. Ali has over 16 years of experience in structural design and plan check of which over twelve years has been as a plan check engineer including in supervisory capacity with local urisdictions He has the ability to handle all aspects of plan review including accessibility and Title 24 Energy regulations MISHI HAYER B S Civil Engineering, CSULB ICBO Certified Plans Examiner iCBO Certified Building Inspector Certified Energy Plan Examiner, NonResidential Certified Energy Plan Examiner, Residential Affiliations Member American Society of Civil Engineers (A S C E) Member International Conference of Building Officials (I C B O ) Mishi has 9 years experience in engineering and construction doing design, structural observation, and plan check for all types of construction ranging from residential to commercial 16 R DAVID FOSTER ICBO Certified Combination Inspector ICBO Certified Building Inspector #1116994 -10 ICBO Certified Plumbing Inspector #1116994 -30 ICBO Certified Electrical Inspector #1116994-20 ICBO Certified Mechanical Inspector #111699440 Raypak Training Courses — mechanical and electronics Moorpark College — general education David has over 23 years of experience in hands on construction, supervision and inspection of all phases of construction, including concrete, framing, drywall, plumbing, electrical, roofing, air conditioning, heating, finish carpentry, masonry, tile, and landscaping RUSSELL BELL ICBO Certified Building Inspector ICBO Certified Plumbing Inspector ICBO Certified Electrical Inspector ICBO Certified Mechanical Inspector State Masonry Contractors License #291018 Certified Masonry Inspector License #N58325 1CBO Member Russell has over 25 years of experience in hands on construction, supervision and inspection of all phases of construction ICBO Certified Combination Inspector ICBO Certified Building Inspector ICBO Certified Plumbing Inspector iCBO Certified Electrical Inspector ICBO Certified Mechanical Inspector General Building Contractors State License L A & Orange County Certified Backtlow Tester Certificate of Polyethylene Fusion Procedures Universal Certification Refrigerant Transition and Recovery — EPAA Long Beach City College Air Conditioning and Refrigeration, Electrical and Electronics Rancho Santiago College; Water Utility Science — Backflow Prevention Devices Mark has over 17 years of experience in hands on construction, supervision and inspection of all phases of construction 169 • BRUCE CLEMENS ICBO Certified Building Inspector ICBO Certified Plumbing Inspector ICBO Certified Electrical Inspector ICBO Certified Mechanical Inspector Bruce has over 25 years of experience in hands on construction, supervision and inspection of all phases of construction WE DSA Certified General Building Inspector ICBO Certified Structural Steel/Weldmg Inspector ICBO Certified Reinforced Concrete Inspector ICBO Certified Spray Applied Fireproofing Inspector ACI Certified Concrete Field Testing Technician Grade I Los Angeles City College A A Degree in Industrial Arts Orange Coast College Electrical, Mechanical, Plumbing, and Fire Safety Instructor of Structural Steel / Welding for ICBO Testing at G Larson School of Special Inspection Da%id has over 15 years of experience in hands on construction, supervision and inspection of all phases of construction 1�771Y�7 � X017 ICBO Certified Plans Examiner #93378 iCBO Certified Building Inspector #88237 iCBO Certified Plumbing Inspector #89121 iCBO Certified Electrical Inspector #91052 General Contractor License #B634874 Architecture Certificate Program, Ei Camino College, Redondo Beach Trent has over 13 years of experience in hands on construction, building inspection and construction management with the most recent and successful one and half year tenure with a local jurisdiction doing protect inspection and management 170 co EXHIBIT `C' SCHEDULE OF FEES MATERIALS TESTING 0500 Concrete Cylinders (6" X 12 ") ASTWC -39 (Includes Pickup) $15 00ea 0505 Gun te/Shotcrete Cores (Lab Coring & Testing Only) ASTM/C -42 $40 00ea 0520 Lightweight Fill Concrete (3" X 6 ") ASTM/C495 $25 00ea 0560 Compression, Concrete or Masonry Cores, Maximum Diameter 6" $30 00ea 0895 (Testing Only) ASTM/C -42 $10 00ea 0570 Splitting Tensile ASTM/C -496 $30 00ea 0580 6'X6' Beams, Modulus of Rupture ASTM/C -78 $40 00ca 0610 Mix Design, Determination of Proportions $65 00ea 0620 Mix Design, Review of Existing $55 00ea 0640 6'X12" Cylinder, Make and Test (Lab Trial Batch) ASTM/C -192 $20 00ea 0650 3 "X6" Grout Prisms, Make and Test (Lab Trial Batch) ASTM/C- 192 $15 00ea 0660 6'X6' Flexural Beams, Make and Test (Lab Trial Batch) ASTM/C- 192 $30 00ea 0665 Pick -up Cylmder/Mortar /Grout samples within 40 -rule radius of Orange $6 00ea 0795 Laboratory $50 00ea 0666 Pick -up Pnsms /Guute /ShotcreteBeam samples within 40 -mile radius of $20 00ea Orange Laboratory MASONRY /BLOCK 0530 Mortar Cylinders (2 "X4 ") ASTM/C -780 (Includes Pickup) $15 00ea 0540 Mortar Cubes (2 "X2 ") ASTM/C -109 $15 00ea 0550 Grout Prisms Q "X6 ") ASTM/C -1019 (Includes Pickup) $15 00ea 0560 Compression, Concrete or Masonry Cores, Maximum Diameter 6" (Testing $30 00ea 0895 Only) AstM/C42 $10 00ea 0700 Compression (3 required) to size 8 "X8 "X16' ASTM/C -140 $40 00ea 0710 Compression (3 required) greater than 8 "X8 "X16' ASTM/C - 140 $45 00ea 0720 Moisture Content and Absorption ASTM/C -140 $40 00ea 0730 Measurements ASTM/C -140 $15 00ea 0770 Grouted Prisms (Compression Test to 8 "XS "X16') Includes Pick- up $115 00ea ASTM/E -447 0775 Grouted Prisms (Compression Test larger than 8 "X8 "X16') ASTM/E -447 $150 00ea 0790 Masonry Core — Compression Title 24 $30 00ea 0795 Masonry Core — Shear Title 24 $50 00ea STEEL REINFORCEMENT 0880 Tensile Test, No 11 Bar and Smaller ASTM/A -615 $25 00ea 0885 Tensile Test, No 11 Bar and Larger ASTM/A -615 $Quotation 0890 Bend Test, No 1 I Bar and Smaller ASTM/A -615 $20 00ea 0892 Bend Test, No 14 Bar and Larger ASTM/A -615 $Quotation 0895 Processing Mill Certificates (Per Size and Heat) $10 00ea PRESTRESS 0960 Prestress Cable, 7 Wire (Breaking Strength/Modulus of Elasticity) $110 00ea ASTM/A -416 0970 Prestress Wire ASTM/A -416 $115 00ea 0980 Sample Preparation $40 00ea FIREPROOFING 2000 Unit Weight UBC 7 -6 $25 00ea 2020 Cohesion/Adhesion ASTM/E -736 $55 00/hr 171 EXHIBIT `D' • BASIS OF CHARGES REGULAR WORK HOURS: First 8 hours between 6 00 a m and 5 00 p in Monday through Friday, except holidays TIME AND ONE HALF: After 8 hours and up to 11 hours or before 6 00 a m or after 5.00 p m Monday through Friday and Saturdays DOUBLE TIME: After 11 Hours and Sundays TRIPLE TIME: Holidays New Years, Memorial Day, Veterans Day, Thanksgiving and Day after Thanksgiving, Chnstmas Day and Labor Day SHIFT DIFFERENTIAL: Swing Shift — Regular plus 10% (for first 7 —1/2 hours worked) Graveyard Shift — Regular plus 15% (for first 7 hours worked) MINIMUM HOURLY CHARGES: A Special Inspector (Field Time Only) I Cancellation of Inspections not canceled by 4 00 p m on preceding day 2 Hours 2 One -half working day or less 4 Hours 3 Over one -half working day /or begins before noon and extends into afternoon 8 Hours B General Inspector (Field Time Only) I One -half working day or less 4 Hours 2 Over one -half working day /or begins before noon and extends into afternoon 8 Hours C Technician (Portal to Portal) 4 Hours OI TSIDE SERVICES* Outside sen ices performed by others and direct costs expended on the client's behalf are charged at cost plus 20% • These expenses include equipment rental, parking, subsistence, photographs, co- insurance endorsement, etc MILEAGE CHARGES, Mileage for inspection, testing or sampling, over a 40 nule radius from our nearest facility and less than 100 mules will be charged at S 50 per mile (No mileage charge to and from our office) REPORT CHARGES: Secretarial time will be charged at 531 50 per hour, no minimum A maximum of 6 copies will be issued for each report FILE SEARCH & REISSUE OF REPORT. Minimum $50 00 will be charged for Secretarial Time REPORTING. All reports contracted for by the client will be considered confidential information and submitted directly to hum NA e will require the authorization of the client prior to distribution to parties other than those designated in Section 1701 of the Uniform Building Code or Title 24, Pan 1, California Adnunistranve Code PAYMENT TERMS: Payment for services is due upon presentation If not paid within 30 days of the invoice date, they will be considered past due and carrying charge of 1 -1 2% per month (or the maximum rate allowed by law) will be added to the unpaid balance, until paid in full Any Attorney s fees or other costs incurred in collecting any delinquent accounts will be added to the amounts due and shall be paid by the party invoiced COMPLETION: Inspector will remain on job until discharged by competent authority CANCELLATION: No Charge if made before 4 00 p m of the preceding day See Minimum Charge PARKING- When not furnished for inspector, Parking will be charged as paid by the Inspector SUBSISTENCE: On remote jobs, Subsistence, when not furnished for Inspector, will be charged by Quotation INSURANCE• • We carry all insurance required by law The additional cost of any special insurance required by the client, including increased policy limits, additional insured parties, and waivers of subrogation will be billed at cost plus 20 percent Prices subject to change without notice. 172 AhSMITH-EMERY COMPANY l The Full Service Independent Testing Laboratory, Established t9o4 781 Eas[ Washington Blvd Los Angeles CaLfan min 90021 (113) 749-341t Fast (213) 746 -7228 June 7, 1999 El Segundo City Clerk's Office Proposal No 2663199 Atm Sgt Brian Evanski, Project Director 350 Main Street El Segundo. CA 90245 RE CITY OF EL SEGUNDO COMMUNICATIONS CENTER ESSENTIAL SERVICES FACILITY CONSTRUCTION RELATED TESTING & INSPECTION PROPOSAL Dear Sat Evanski, Consistent with our telephone conversation and pursuant to your written request, South -Emery Company is pleased to be providing you with the following testing and inspection proposal for the City of El Segundo Communications Center — Essential Services Facility project Smith Emery Company has been performing testing and inspection services since 1904, and we are proud of our reputation as an industry leader and a� company with integrity Our scope of construction services encompasses a wide range of services including the inspection of structural steel masonry, welding, fireproofing, waterproofing and concrete placement We are also pleased to provide metallurgical investigation and the inspection of structural steel fabrication throughout the L)mted States and overseas In addition, we offer a wide range of geotechmcal and environmental services such as sod investigations, geologic and seisrruc studies, earthwork observation and testing, environmental site assessments, ground water monitoring and laboratory testing Smith -Emery would like to offer a special hourly rate of $48 17 for a Registered Deputy Inspector licensed to perform all inspection duties Please review the enclosed Schedule of Fees pages 3 & 4 for our 'Working Terms and Conditions" including our special discounted hourly rates Also, please note pages 6 & 3 for individual testing rates Our approach to this project is simple and concise No one will be able to provide more complete technical and deputy inspection services and perform all services for less hours, than Smith Emery Company Our resources are second to none and no competitor can offer the City of El Segundo more than Smith Emery Company The project proposal will assume that the workday is an eight -hour day, normal conditions will prevail and our work will progress free of any disruptions or unforeseen obstacles Please note that overtime, schedule changes or increases in inspection requirements are not included, these and other factors beyond our control may affect the projected total NOTE it is our intent to be agreeable to execute the City s 'Professional Services Agreement and to provide all required insurance and obtain/maintain a City Business License for the duration of the services Finally Sgt , if you should have any further questions or require any further information regarding this proposal or our capabilities as a full service independent testing laboratory, please feel free to call me at (213)749 - 3411x426 Respectfully subm)eced, �`y�T' ANY DYhie ater/ Orange County Sacramento San Francisco 22; 95 Savi Ranch Pkwy Sucre B 2527 Del Monte Street Hunters Point Slupyard Bldg i y Yorba L,nda Cal fomta 9266- West Sacramento California 95691 PO Box 880550 (711) 9 °14938 19+6) 374-0754 San Francisco California 94,88 Fax (714) 921 2261 Fax (916) 374-0853 f415) 330.3 7" Fax (4 15) 330-3030 SMITH-EMERI' COMPANY Employee Number 1084 Employment 1987 - Present Smith -Emery Company 781 E Washington Boulevard Los Angeles. CA 90021 Title Licensed Deputy Building Inspector Qualifications * Reinforced Masonry - L A County, Long Beach, Orange County, ICBO • Reinforced Concrete - L A County, Orange County, I C B 0 • Structural Steel Welding - L A City, L A County, Long Beach, Orange County, LC B 0 • ACI Certified • AWS Recent Projects * Culver CiryHall, Culver City • Cathedral Center, Los Angeles • Transpacific Container, Los Angeles • Warner Brothers Records - Seismic Repair, Burbank • Little Company of Mary Hospital, Torrance • Long Beach Convention Center, Long Beach • PacTel Cellular, Long Beach • Von's Grocery, Inglewood • Northrop Aircraft, El Segundo • Mobil Refinery, Torrance • Pacifica Hospital Seismic Repair, San Fernando • Chevron Refinery, El Segundo • Ocean Towers Seismic Repair, Santa Monica • Sherman Oaks Fashion Square Seismic Repair, Sherman Oaks • Long Beach Naval Station, Sima Project • San Fernando Police Facility, San Fernando • University of California, Irvine • Pine Court Theater, Long Beach • Universal Studios Back to the Future, ICI Orlando Florida In Shop • Los Angeles County Dept of Sanitations, Whittier • The Citadel, Commerce • Landmark Square, Long Beach • Southern California Gas Company, Torrance • Monsanto Chemical, Carson • Cedar Sinai, Los Angeles • Disneyland Monorail, Anaheim (Shop Inspection) 174 STATEMENT OF QUALIFICATIONS Srruth -Emery Company, established in 1904, began performing inspection and testing on commercial building structures following the San Francisco Earthquake -Fire of 1906, an event that destroyed the company's Howard Street Laboratory In 1910, Smith -Emery expanded to provide service in the Southern California commercial building market Over the years the Company has devoted a considerable effort to personnel training and new inspection technology and pioneered the use of Ultrasonic Inspection on the West Coast during the construction of the twin 50 story Arco- Towers project in Central Los Angeles Smith -Emery operates a Metallurgical Testing Facility, Environmental Chemical Laboratory and Geotechnical Consulting Service The company remains the only major Commercial Independent Testing Laboratory that is owned and managed by Registered Civil Engineers In response to the Northridge Earthquake damage, Smith -Emery Company has developed an inspection technology to effectively detertrune the structural conditions of the steel frame buildings utilizing ultrasonic, dye penetrant and magnetic particle non - destructive testing methods Company representatives have participated in Los Angeles City Task Force to implement Building Code revisions To date we have performed our work on over 200 structures Smith -Emery personnel are certified by many agencies and our laboratory is approved by numerous city building departments A partial list follows • American Welding Society (AWS) • American Society of Non - Destructive Testing (ASNT) TC- IA-94) Level II Ultrasonic, Dye Penetrant, Magnetic Particle Level III Ultrasonic, Dye Penetrant, Magnetic Particle • Los Angeles City • Los Angeles County • City of Beverly Hills • City of Santa Monica • City of Culver City • City of Burbank • International Conference of Building Officials (ICBO) • American Concrete Institute (ACI) • State of California Department of the State Architect (DSA/OSHPD) • National Voluntary Laboratory Accreditation Program (NVLAP) • Cement and Concrete Reference Laboratory Cib the National Institute of Standards and Technology We have given over 70 short seminars for various groups interested in knowing details concerning Ultrasonic Testing of Steel Weldments Should this be helpful, please contact our office 17') SCOPE OF SERVICES Shop and Field Inspection Over 100 Licensed Deputy Building Inspectors are dispatched daily to jobsites for visual and nondestructive examination on concrete, masonry, aggregates, structural steel, welding, pipe and prefabricated units A large number of our inspectors are experienced in inspecting seismic upgrade projects Our steel inspectors often travel to fabrication shops in northern and southern California, Arizona, Japan, South Korea and Singapore as required Physical Testing Laboratory Under the direction of our civil engineers, technicians test all construction materials per specifications In 1994 we tested over 60,000 concrete cylinders Our Baldwin Southwark 600,000 pound hydraulic testing machine coupled to the Hewlett- Packard 9825T computer provides immediate test results and greatly increases the efficiency of our test reports We also provide testing services for building faces, tiles, marble, granite, roof materials, skylights, Jacuzzi's, bathtubs and sinks Smith -Emery is recognized as the leader in providing testing standards for tile, marble and granite litndow Wall/Curtain Wall Our window wall1curtam wall test facility, located at our Los Angeles headquarters, is the most sophisticated in the R estern United States Its unique construction allows us to perform all test procedures, including air infiltration, ateu, water Infiltration dvnamic water infiltration, structural loading, and seismic stability The window wall lacihtn features computerized telemetry equipment to report test results immediately Engineering Support Services ,Nir James E Partridge, R C E , President, is committed to engineering support for all construction projects for %khich Smith -Emery Company has the quality assurance responsibility We currently have 5 Civil Engineers Each Of our projects is assigned a cognizant Civil Engineer whose job it is to monitor all testing and inspection activities This service positively helps us save our clients' time and money Geotechnical & Foundation - SMITH -EMERY GEOSERVICES The Geotechnical Department, provides preliminary soils /geology investigation, site evaluation, sods inspection, soil foundation recommendations, bearing values and compaction testing, as well as geologic mapping, supervising mass site grading, pavement design, remedial grading recommendations, liquefaction studies and plant inspection Our soils and asphalt laboratory is fully equipped Chemical & Environmental - POSITIVE LAB SERVICES The Chemical Department provides a full range of analytical services, including flow measurement, sampling and analvsis of air and water Our staff of over 20 regularly provides chemical analysts of organics and morgamcs such as minerals fertilizers, petroleum and soils Chemical also provides asbestos and formaldehyde abatement services as well as hazardous waste testing and subsurface tank monitoring and evaluation Our chemical laboratory is fully equipped as is our mobile laboratory, which can be dispatched to any site in the Southern California area 17� SMITH -EMERY COMPANY SCHEDULE OF FEES Southern California Area June 1998 177 Effective 611/98 Southem Caldomia Area SMITH -EMERY COMPANY SCHEDULE OF FEES Table of Contents Effective June 1, 1999 Southern California Area Charcyes for Services and Contract Terms ............................... ............................3 -4 GeneralConditions .................................................................. ............................... 4 InspectionServices .................................................................. ............................... 5 Concrete.............................................................................. ..............................6 Call the Engineering Department for Concrete Mix Designs. Epoxy. . .................................................................... ............................... 6 Reinforcement.......................................................................... ............................6 -7 Construction Materials ............................................................. ............................7 -8 General Laboratory ....................................................... ............................... .8 -9 Curtain Wall and Window Wall Services ............................. ............................... 10 Geotechnlcal Services ......... ...... . .. . .... .............................. .................. ... 11-14 'Metal . . ... ............................... ................................ .............................15 CerarrucTile .................................................................. ............................... 16 Plastics & Plumbing ............................... .............17 ................... Special Services ....................................................................... .............................18 Los Angeles 213/749 -3411 • FAX 213/746 -7228 Orange County 714/921 -8938 • FAX 714/921 -4264 178 Effective 611198 Southern California Area SMITH -EMERY COMPANY Principals James E Partridge. R C E President Professional Staff James E Partridge, M S. R C E, University of California, Berkelev Robert Theodore Peet, B S, University of Pittsburgh lames E Parker, BS -RCP- Carnegie- Mellon University, Pittsburgh Scott N Pearson, B A. R G. Coma Linda University Joseph P Buchanan B S M Ed, University of Illinois at Urbana Josue Monies Jr, B S R C E. Univ of Santa Thomas Philippines Daniel P O Connell B S. R C E R G E Brown Univ. . Providence Joel Nt Fiho B S, R C E, Adamson Untversiry, Philippines Kim L Barnes B A Cal State Umversiht Long Beach Rafael B Hutalla, B S . Far Eastern University Rick Widebrook, M S , R E A., Universuv of San Francisco Daniel M Slater, B S , Universir of Southern California Jeffrey D Zrtko. B A, Claremont McKenna College Partial List of Professional Membership of Staff Personnel International Conference of Building Officials American Concrete Institute American Marketing Association American National Standards Institute American Society of Civil Engineers American Society for Non Destructive Testing Amenca i Society for Testing Materials ConSIMCtion Specifications Institute Society of Fire Protection Engineers California Geotechmcal Engineers Association American Institute of Chemical Engineers American Society of Safety Engineers American Welding Society Association of Engineering Geologists Society of Petroleum Engineers Geological Society of America International Association of Plumbing & Mechanical Officials Structural Engineers Association of Southern California National Society of Professional Engineers Partial List of Accreditation American Water Works Association California Department of Health Sanitation and Radiation Dept Ceramic Tile Institute City and County of San Francisco City of Los Angeles International Association of Plumbing & Mechanical Officials International Conference of Building Officials National Bureau Regulatory Commssion Nuclear Regulatory Commission U S Navy State of California (O S H P D ) Division of the State Architect (D S A ) 2 179 Effective 611198 Charges for Services and Contract Terms Southern California Area The Charges for Services and General Conditions set forth below will govern the provision of services and will constitute the contract terms between Sauth -Emery Company ( " Srmth- Emery ") unless the Client and Smith -Emery have executed a written contract with respect to such services, in which case the terms and provisions of the written contract shall control 1. Working Conditions and Hours 1.1 Minimum Charges Show -up -- No inspection performed -- 2 hours 4 hour minimum -- 1 to 4 hours inspection completed before noon 8 hour mummum -- Inspection over 4 hours - Any inspection extending past noon NOTE Less than 24 hour call -out may necessitate premium charges 1.2 Regular Time First 8 hours Monday through Friday 13 Time and One -Half Hours 9 through 12. Monday through Friday Hours I through 12 Saturday Dal Shifi between 3 00 a m and 6 00 a in 1 4 Double Time All hours after 12 Monday through Saturday and all day Sunday All holiday hours for in-plant off -site shop inspections The first Saturday following the first Friday of the months of June and December 1 5 Triple Time Holida) at jobsne Holidays are New Year s Memorial. Independence, Labor, Veterans, Thanksgiving, Day after Thanksgiving and Chnstnus 1.6 Travel Time and Mileage No Travel Time or Mileage within 50 -mule radius of our laboratory for Deputy Inspections only For projects outside the 50 -mile radius special quotations will be made 1 -7 Parking When not furnished for inspector, parking will be charged as paid by the inspector 18 Subsistence On remote jobs subsistence, when not furnished for inspector, will be charged by quotation 1 9 Stuft Differential Second (Swing Shift) -- Eight (8) hours will be charged for first 7% hours worked Time worked in excess of 711 hours will be billed at time and one -half rate Third (Graveyard Shift) -- Eight (8) hours wdl be charged for first 7 hours worked Time worked in excess of 7 hours will be billed at time and one -half rate Northern California Steel Shops -- add 12 5% for Night Shift Differential 110 Completion Inspector will remain on job until discharged bs competent authority 111 Cancellation No charge if made before 4 00 p in of the preceding dal See Minimum Charge 1 12 Insurance Smith-Enter) Company tames all insurance required by law Additional costs of extra insurance certificates, coinsurance endorsements or additional insurance will be invoiced to the client Terms of Payment 2 1 Upon ordering work from Smith -Emery Company and in consideration of the extension of credit Client and Smith -Emery Company agree as follows a Invoices for services will be rendered weekly and payments thereof are due upon presentation of invoice b Where credit terms have been requested and approved by Snuth -Emery Company, invoice terms will be net fifteen (15) days C Client will notify Smith -Emery of any invoice errors or necessary correcuons within fifteen (15) days of receipt of invoice thereafter client acknowledges invoices shall be deemed to be correct d Invoices shall be deemed delinquent if not paid within thirty (30) days from the date of invoice, and will be subject to a late payment charge of 15% of the invoice total plus an additional charge of 1 5% of the invoice total for each month for additional credit and collection expense incurred thereby 180 Effective 6/I/98 �p� Southern Califomu Area e Siriith- Ems"— =� mery reserves the right to terminate its Services to Client without such termination of Services the enure amount accrued for Client waives an ms against Performed shall linvmces are not paid currently VPori Y and all else g Smith -Fine all Services Pursuant to this Paragraph rY. its subsidiaries. immediately ( affiliates, servants an become due and payable Should Smith -Emery, deem n necessary tl agents, for termination of work to pay all actual ex a6' o refer a past -due account to an such actions and a o$QS and costs incurred thereby, including actual attomeY,, or to Y other actions ansm from s tres file set for collection, Client agrees Angeles County, State of California g this agreement or the provision of services costs and v 3• Escalation Clause Y Smith -Em enure of s 3 I cry shall be in Cos Smith -Emery is a member of the the International Southern California Inspection Union of Operating Engineers Lo Employers Association and is a S Agreement covers wages, fnn a cal 12, AFL -CIO, iRmag i s an A firm unit May 31" g benefits, conditions and workin covering the licensed building m Agreement with adJusted by the On June first of each year thereafter R hours The prices quoted below (g sPectors This union adrm )strative percentage change resulun the charges for services set forth m o inspection services are and overhead ex 8 from our union con,ract renegotiation Plus the Schedule to Client roses These adjusted charges shall t re P corresponding of Fees will al 4• me the agreed u Pis for changes to our general Anticipated Costs upon base for char q,I Res by Srruth -Emery Chem recognizes and agrees at any anticipated costs," 'budget estimates,' are N07 guaranteed maximums ," -lump surfs,' or 'ctot -to- exceed totals only for work performed based on 'S Working Clenhe like that may be prepared by Srmth.Emery R Condmons dt be invoiced for all work performed and and Hours 1- Indemnification General Conditions J j In the event of an 'es shareholders v Claim against $mith- derend Srtuth -Emery againsteanysand y10 b iagents an�eP esenta vese free and Client agrees Sm th.Em. including rusts Oncludmg but not Hinted to y' claims causes of action, dent less of h mired to all costs and fees of litigation) of rev mss' Judgments s, and to indemnify and any and all demands ansin losses, damages, ex toss t use thereof, econo R by reason of Injury or death to cry land nature and desen expenses or undertaken nuc loss or loss or d Person or damage to Property, Puon, including, but not or out of operations conducted b amages otherwise ansing direc[l P Perty, real or personal Including errors ofussions or negligence, active y Client, however caused y or indirectly out of the caused b affirmative or or alleged to have been obligations herein Y Ne sole negligence or willful Passive of Smith.Emery, except for such �' even if due to the acts, Limitation o misconduct of Smmth -Emery ch losses or damages ansmS out a or 1 Chem and $ 'Tin it, n agree to limit the habilit} Includin g Emen mctudinR its shareholders, officers directors employees breaches o! contiatt or ne but not 4rruted ,o liability for copse tie or induectl, from the RhgCot acne affi P Yees agents and repesentan 4 ntia! damages of Smith- Pcrfornance mauve, passive concurem or sole, on the ves for any acts errors o Smith. Emery, ,fee whichever s rof the Professional sect ices under this Agreement of $ nusstons CI'ent a g ewer greement to Client to $10 Sop Emery arising directly green and understands that in order t° provide the Agreement does not provide for an amount equal to this A £till habihry of Smith.E Professional services requested greerne'it Client further understands that should mery for losses or d at greed•u dun Agreement Client has the oP "'an i Client re annages which may anse directly or and recd w the I'M of liability 6 o ne ovate m advance a Son ry to accept exposure to Y under ry but that the higher fees co g higher lirtu greater habdity under agreement Client agrees that this r mmensurate with this tauon of liability, or to �ntten instrument signed P ° Ision hmtun higher risk of habdrry to S eliminate ennety such .3 gnetl by client and Smith -Emery Sidi -Emery s It cannot be meth -Emery shall be sub Client understands and agrees modified, altered Ject to coverage by Smitli.E iliaI Smuh -Emery is not or vaned except by a services to be provided or anyone actin at insurer, that this Agreement 3, Domm P ovided by Sm th -Emery that nsturanhalf that all fees hereunder se based solely not Provide Chen, with insurance ant Terms ce If any shall be obi on the value of 3 I The tale and conditions of this Agreement shall rake wined by Chen[ at Client's sole expense profession Purchase order aPProval or Agreement Preceden not Identical to the re acceptance Anv terms and conditions over any terms and conditions which terms and conditions of this q dinons of Client s purchase order, a may aPPear in Client's Emery and Client are not binding upon Smith• ree null and v PProval or acceptance and Rree t"Y are old, are not Ptaiice which are changed, nor any of its provisions waived except b ry The to Pan of the q >nth P y written a terms and rnndiuoits of this a Agreement between S PLEASE READ THESE GENERAL Rreement signed by an authorized representative of S th �ry or CONDITIONS w7TH CARE a 101 Effective 611/98 Schedule of Fees for Inspection Services Southern California Area Smith-Emery is a member of the Southern California inspection Employers Association and is a Signator to an Agreement with the International Union of Operating Engineers, Local 12, AFLCIO, covenng the licensed building inspectors This union Agreement covers wages, fringe benefits and conditions and working hours The prices quoted below for inspection services are firm until May 31° On June first of each year thereafter, the charges for services set forth in the Schedule of Fees will be adjusted by the percentage change resulting from our union contract renegotiation plus corresponding changes in our general administrative and overhead expenses These adjusted charges shall become the agreed upon basis for charges b1 Srruth -Emery to Client To 5131199 Concrete Inspection Steel Shop - Visual Inspection 1 110 Shoring $6500 1210 Visual $6500 1 11 I Foundations 65 00 1211 Material I D 65 00 1112 Walls/Columns 65 00 1212 Quantity Verification 65 00 1 113 Slabs on Grade 65 00 1213 Procedure Qualification 65 00 1 114 Elevated Slabs 65 00 1214 Welder Qualification 6500 1 115 Stabs -Metal Deck 65 00 1215 Other 65 00 1 1 16 Precast Plant 65 00 1 l 17 Gunite/Shotcrete 65 00 Steel Shop - Non - Destructive Testing 1 118 Presuess/Post- Tension 65 00 2210 Ulnasomc 691x1 I 1 19 Batch Plant 65 00 2211 Magnetic Panicle 6900 2212 Dye Penetrant 6900 Nlasonrn Inspection 2400 NDT Equipment & Consurnables 3 00 1410 Retaining Walls 65 00 1411 Structural Walls 65 00 Finishing Inspection 141- Stair Shaft 65 00 1910 Drywall Fastening 65 00 1413 beneer 65 00 1911 Electrical 65 00 1414 Grouting 65 00 1912 H V A C 65 OC 1415 Repomting 65 00 1913 Plumbing 65 00 1914 Firespnnkier 65 00 Fireproofing Inspection 1915 Ceramic Tile 65 00 1810 Thickness Evaluation 65 00 1916 Waterproofing 65 00 S I 1 Densn} Sampling 65 00 1917 Cunain Wall 65 00 I S I _ Repair Application 65 00 1918 General 65 00 181= AdhesiordCohesion 6500 1919 Miscellaneous 6500 Steel Field -N isual Inspection Miscellaneous Inspection 1 110 Weld Frame 6500 1613 Fiberwrap 6500 1 71 I N eld -Dcck 65 00 2013 Concrete/Epoxy Injection 65 00 1312 Weld Rebar 65 00 2014 Dowels/Anchors- Pull/Torque 65 00 1313 Weld - Shoring 65 00 9310 Quality Control Inspection 65 00 1314 Weld-Miscellaneous 65 00 9311 Epoxy Dowels/Anchors 65 00 1315 High Strength Bolts 6500 9312 Expansion Anchors 6500 :316 Curtain Wall 65 00 9313 Pressure Grouting 65 00 131- Procedure Qualification 65 00 1817 Combination Concrete/Soils 67 00 1318 Welder Qualification 65 00 1818 Project Inspector /IOR/OSA 71 00 1319 Precast Panel 65 00 2016 Deputy Grading Inspector 8000 Steel Field -Non- Destructive Testing Additional Services 2310 Ultrasonic 69 00 2018 Seismic Evaluation By Quote 2311 Magnetic Pasucle 69 00 9110 Reports, each 1 75 2312 Dve Penetrant 69 00 2400 NDT Equipment & Consumables 3 00 Note Verbal requests wtil be considered authorization to perform billable work Please designate those members of your staff who have authority to request our services. J C'L Effective 611/98 s X41 Concrete Southern California Area Cylinders, Beams & Cores Task Cost Compression Test, 6 x 12' cylinders, including hold, ASTM C 39, each 4300 S 1300 Weight per cubic foot of lightweight concrete cylinders, each 4303 600 Flexure Test, 6" x 6" beams, ASTM C 78. each 4304 5300 Splitting Tensile 6" x 12" cylinders, ASTM C 496, each . 4305 3200 Modulus of Elasticity Test - Static, ASTM C 469, each 4306 7300 Compression Test, 2" - 4" - 6" Cores, ASTM C 42, each 4311 3700 In Laboratory Core Cutting, each 4312 - 4200 C)hnder Pick -up within 40 -rule radius of Los Angeles or Orange County Laboratory 9503 4200 6 30 a in to 5 00 p m, Monday through Friday - per sample - 5000 900 Before 6 30 a in and after 5 00 p in and Saturday Sunday, and Holidays - per sample 5001/5002 1800 Minimum Pick -up Charge 5003 2000 Pick -Up of Flexural Test Beams each 5021 2700 Laboratory Trial Batch Laboratory Trial Batch ASTM C 192 each - .- . .. - 4309. 34500 Shrinkage Length Charge Q bars 4 readings up to 90 days), ASTM C 157 Modified 4307 24000 Addnional Reading per set of 3 ban 4308 3700 Storage over 90 days per set of 3 bars per month 4308 3700 Pick- up /Deh%er Shrinkage Molds/Samples per set 5020 3200 Mitt Design 4317 45 00 Mix Design Determination of Proportions, each ... ...- 9500 ... - 7900 Mix Design Determination of Proportions, Requiring Same Day Service 9501 10000 Prepuauon of Special Strength Documentation for Mix Design, each 9502 8900 Amend or Retype Existing Mix Designs not involving calculations each 9503 4200 Review Mix Design prepared by Others, each . 9504. 6800 Epoxy Cores R Coring Task Cost Field Coring Technician per hour 3710 $ 11500 Shcz. Tes, or Epoxied Cores each 4315 3700 Compression Test Cyhnders 4316 4500 Compression Test Cores 4317 45 00 Picx -up Epox, Cylinders - per sample 5026 9 00 Reinforcement Reinforcing Steel ASTM A 615 Task Cost Tensile Test No 1 I Bar or Smaller each 4600 S2600 Bend Test No t t Bar or Smaller each 4601 1900 Tensile Test No 14 Bar each 4602 58 00 Tensile Test No 18 Bar each 4603 6800 Sampling and Tagging at Fabricators Plant (40 -mile radius from Laboratory) 6 30 a in to 5 00 p in Monday through Friday - per sample 5005 1800 Before 6 30 am and after 5 00 p m and Sanvday. Sunday, and Holidays - per sample 50065007 2700 Minimum Sample Charge, per trip 5008 4700 Pick -up Rebar Samples at lobsite - per sample 5024 1800 1801 Effective 6/08 1. 110;*P�P Reinforcement Continued Southern California Area Welded Specimens Task Cost Tensile Test. Welded, No I 1 Bar or Smaller, each 4604 $ 3700 Tensile Test, Welded, No 14 Bar, each 4605 6800 Tensile Test. Welded, No 18 Bar, each - - - 4606 8400 Nick Break, Welded Re -Bar, each - 4607 5800 Tensile Test. Mechanically Spliced Bar, each - 4608 10000 Prestress 4208 Cores Shear 6 and 8 Diameter 2 Faces, per core Tensile Test and Elongation in 24' for Prestress Strand ASTM A 416, each 4609 9400 Tensile Test and Elongation in 10' for Prestressing Wire ASTM A 421, each 4610 47 00 Modulus of Elasticity (Prestress Strand) each 4611 10500 Pick -up Post Tension Cables per sample 5025 1800 Construction Materials Brick ASTM C 67 Task Compressive Strength each - - -. - 4200 Modulus of Rupture (flexure), each 4201 Dimensions oserall coring shell and web thickness, per brick 4202 Coefficient of Friction (slip test) each - - 4203 imoal Rate of Absorption each 4204 Absorption 5 hour or 24 hour each 4205 Boil I 2 or 5 hour each 4206 Efflorescence each 4207 Cores Compression each 4208 Cores Shear 6 and 8 Diameter 2 Faces, per core -- -- -. -- - - 4209 Pick -up Brick Samples, each - 5009 Concrete Block ASTM C 140 Comn�ession each 4210 %loistare Content as Received each 4211 Ahco-p,ion each 4212 Sn-inkage Modified British ASTM C 426 each 4213 Compression 4 6 - 8 Cores each 4221 PicK -up Block Samples each 5010 Nlasonrl Prisms ASTM E 447 Compression Test Grouted Prisms each 4218 Cuvng Pnsms when requested 4219 Pi;x up Prisms within a 40 -mule radius of laboraton each 5013 Mortar & Grout UBC St'd 24 -22 & 24 -28 Compression 1 x 4' Masonry Mortar Cylinder, each 4214 Compression 2 Grout Cubes ASTM C 109, each 4215 Compression 3 x 6' Masonry Grout each 4216 Pick -up Monar and Grout Samples each 5011/5012 Pick -up Grout Cubes each 5015 Cost $2700 2700 2200 8400 2200 2200 2200 2700 3700 4700 900 3200 2200 2700 68 00 3700 11 00 13600 By Quote 3700 1800 4700 2400 900 900 Lightweight Roof Fill ASTM C 495 Compression Test each . -- - . -- - 4380 - --- -- -- - -- -- 2200 Density each - - 4381 1600 IR4 Effective 611/98 Construction Materials Continued Gunite & Shotcrete Compression, 2". 4 ", 6" Cores, ASTM C 42, each Pick -up Shotcrete Cores Pick -up Gumte Field Sample (40 -rule radius) less than 1001bs , each Pick -up Gunne Field Sample (40 -mile radius) more than 1001bs , each Roofing Tile Roofing Tile Absorption each Roofing Tile AddrionaUSpenal Tests Roofing Tile Breaking Strength per U B C. each Building Stone Compression Test, each Flex Strength each ModuluslRupture Specific Gravity Water Absorption Slate Modulus of Elasucrty each Mocuius of Rupture each Water Absorption each Weathering each Fireproofing Tests Field Sampling b, Technician per hour Os en Dn Densii} per sample Pick -up Fireproofing Samples, per sample Addmonal charges will be made for off -hours or weekend testing General Laboratory Laboratory Manpower Recistered Professional Engineer Laboratory per hour Laboraton Super isor regular Lime per hour Test Technicians -- Laboratory, regular time, per hour Test Technicians -- Away from Lab, regular Lime per hour Technician with Pachometer. per hour Fireproofing Technician per hour Batch Plant Technician Roofing Technician, per hour Membrane Technician per hour Roofing/Waterproofing Technician, per hour W ater Control Technician per hour Field Coring Technician per hour Mileage Add for equipment used away from Lab, per hour Lnrelnforced Masonry Building Tests In -Place Shear (Push) Tests 15 Degree Core Shear Tests Wall Anchors Southern California Area Task Cost 4314 S 37 00 5016 2000 5017 2700 5018 5300 4700 2200 4701 By Quote 4702 2200 4800 3200 4801 3200 4802 3200 4803 3200 4804 3200 4805 3100 4806 5800 4807 3200 4808 3700 3210 5000 4350 32 00 5014 900 Task Cost 3011 S 13000 3012 6800 3013 5000 -- - . 3014 - 5500 3110 8000 3210 5000 3310 6500 3410 65 00 3510 5000 3511 6500 3610 6500 3710 11500 5101 75 By Quote 4809 By Quote 4815. By Quote 4816 By Quote IQ,r, Effective 611/98 Southern California Area c• I � r OM PPN 4403 General Laboratory Continued 4406 Testing Machines Task Testing Machine with Operator in Laboratory 4400 _ 60 000 to 120,000 Pound Machine (Universal), including set -up ume, per hour 4413 440,000 Pound Maclune (Universal), including set -up time per hour 4414 600,000 Pound Machine (Compression only), including set -up time, per hour - 4.415 Load Tests 4405 Wire Rope Wire Rope 0 through 1 diameter each 4426 Wire Rope I through 2' diameter, each 4.427 N ire Rope over 2' diameter each 4428 Note Sockets famished by client Calibration of Skidmore-Wilhelm Device & Torque Wrench Calibration of Skidmore - Wilhelm Device, in Jab 4403 Calibration of Torque Wrench each bolt size Q required) 4406 Calibration of Hydraulic lacks First Jack - -. - - . - .. - 4400 _ Each Additional lack (same time) 4401 Note Extra - handling charges will be made on any ram or pump too heavy or bulky for one man to lift Hydrostatic Tests Manhole Cover Tests, (L.A. City) 1 3 each More than 3 each Mechanical Testing Services Tensile Test - No Strain Measurement Yield by Halt of Dial l- p to 100 000 lb each 100 001 to 200 000 lb each O,er200000lb each Strain Gauge Testing Load Tests Flexural Bend Impact Axial Racking (special testing) Tensiie Tesi - Mechanical Non Printout Extensometer for Strain each Tenvle Test - Electronic Extensometer Nitn Recorded Printout ]test More than I test Mechanical Bend Test each Salt Spray 24 Hours perpanel Set Up Note N erbal requests will be considered authorization to perform billable worn. Please designate those members of your staff who have authonty to request our services. 4429 4.423 4424 4411 4412 4410 4.418 4420 4.432 4433 4434 4435 4407 4408 1 0 r Cost $ 16800 16800 20400 By Quote 6300 6800 B) Quote t C' t� tt By Quote 95 Of 7300 3200 4700 By Quote BI Quote B� Quote 2200 4200 3700 1600 2700 7300 Effective 611/98 Curtain Wall and Window Wall Services Mock -Up Performance Testing -- 70 ft. Wide x 45 ft. High Maximum Size. Southem California Area Inspection and Testing Cost Special Curtain Wall Evaluation, per hour $ 9000 Curtain Wall Attachment, per hour 7500 Exterior Skin from Swing Stage (2 men), per hour 11500 Caul}.mg Sealants Adhesives, perhour 9000 Coatings, Paint By Quote Chemical Analysis By Quote Materials Evaluation By Quote Glass Granite, Metal Cladding, Caulking, Paint Coatings B} Quote Adhesive Bond By Quote Field Water Test AAMA 501.2, per hour 10500 Static Water Infiltration ASTM E 331 By Quote Static Air Infiltration ASTM E 283 By Quote Seismic Structural Loading By Quote Structural Performance ASTM E 330 By Quote Concentrated Load Testing (window washer, etc) By Quote Stress and Rupture - Stone and Granite By Quote D�marruc Water Infiltration $1 000 W ater Peneuauon B. Cyclic Air Pressure, ASTM E 547 By Quote Special Testing Multi- Channel Computer Aided Data Acquisition of: Cost Acceleration By Quote t iora,lon By Quote %l o s e me ms ( 1 0001 inch) By Quote P wive By Quote Nlacmne Control MONCment By Quote Temperature BY Quote S,ra,n Gauge By Quote Ses, AnaMis - B} Quote C,dr Seismic Testing of Components of Steel Strictures ATC - 24 Br Quote 10 IR7 Effective 6/1198 Southern California Area 'OMp PN Geotechnical Services Geoservices - A division of Smith -Emery Company Soils -- Foundations -- Geology Foundation/Geological Investigations/Environmental Assessments Task Cost Geotechnical Field Exploration By Quote Environmental Site Assessments Phase I & II By Quote Professional Staff Professional per hour 7207 $6000 Staff Professional per hour 7206 7000 Protect Manager, per hour 7205 7500 Project Professional per hour 7204 8000 Senior Professional per hour 7203 9000 Principal Professional, per hour 7202 10000 Senior Principal Professional per hour 7201 15000 Expert Witness, per hour 7200 By Quote Technical Staff Office Support per hour 7209 3500 Word Processor per hour 7219 4000 Illustrator perhour 7208 4500 Soil Technician Laboratory and Field per hour 7212 4900 Servo- Soil Technician Laboratory and Field, per hour 7211 5500 Em uonmental Techninan per hour 7240 5800 Super ising Technician Laboraton and Field per hour 7214 6500 Geotechnical Minimums Show -up time no work performed 2 -hour to mmum charge Feld Sen ice Calls 4-hour minimum charge Field Smis Work a mimmum of 1 hour per week engineering supervision may be charged O�ertlme %ionce, through Fndas Oser 8 Hours Saturday 1 to 12 Hours time and one -half iunda<< and Hohdays I to 8 Hours time and one -half xtonca, mioueh Saturda% Oser 12 Hours Sundays and Holidays O,er 8 Hours double time 4dmmistrahve Charges Pick -L prDehvery perhour 3500 Mileage per mile 030 Facsimile per page 100 Reproduction per page 0 50 Repon Surcharge per cop) 5000 Cellular Telephone per day 3500 Air Express/Del i very each 3500 Contracted Services Cost + 209; 1I 18 F Effective 611/98 Support Equipment a �0—Mp Geotechnical Services Continued Soils -- Foundations -- Geology Air Monitoring Equipment per day Magnetometer Equipment, per day - -- Water Pump and Generator per day Water Monitoring Equipment Health Safety Equipment Level A per Person L�cl B per Person per day plus hourly rate Level C per Person per day, plus hourly rate Health and Safety Supplies, per day Laboratory Tests Soils R (Resistance) Value Lime Treated or Requiring Recombining each R (Resistance) Value Calif 301, ASTM D 2844 each California Bearing Ratio ASTM D 1883 each Moisture - Density Relations of Soils ASTM D1557 Method A each Moisture Density Relations of Soils ASTM D1557 Methods B or C each Moisture Density Check Point each Califomta Impact CAL 216 each - -. Chuck Dens) each Mmnure and Density ASTM 2216 D4643, each Moisture Test ASTM D 2216, D4643 each Relative Density (max nun) D4254, each Consolidation Test ASTM D 2435 each Consolidation Time/Rate Curves, each Collapse Potential each Perrneabihn Constant Head ASTM D 2434 CAL 220 each Permeabiht� Falling Head ASTM D 5084. CAL 220 each Tnaxia' Unconsolidated Undramed ASTM D 2850 each D rec Shear Test ASTM D 3080 Consolidated Drained I Point each Consolidated Undratned I Point each Unconsolidated Undrained I Point each L nconf ned Compression Test ASTM D 2166 each Site and Hsdrometet Analysts ASTM D 422 each Sint Analvsis Fine or Coarse ASTM C 136 each Material Finer - #2O0 Steve ASTM D 1140 1C 117 each Atterberg Limits ASTM D 4318, each Expansion Index UBC -29.2 ASTM D4829 each Specific Graiitr for Soils, ASTM D 854 each Sulfate Content each Porosin Test each Aggregates Sodium or Magnesium soundness, 5 cycles, ASTM C 88 each Potential Reactivity ASTM C 289, each Los Angeles Rattier ASTM C 131, each Los Angeles Rattler ASTM C 535, each Cleanness Value Calif 227 each Staining Materials ASTM C 641, each Percent Flat/Elongated CRD C 119, ASTM D 4791 each Durability Factor, Calif 229, CoarsdFme, each Sand Equivalent (Average of 3) Calif 217, ASTM D 2419, each Lightweight Aggregate. ASTM C 123, each 12 Southern California Area IR9 Cost 11 1'1 a Kalil, 11M EIRM By Quote By Quote 7500 5000 Cost $25000 19500 40000 13000 14000 5000 15000 4000 2500 1500 30000 20000 3000 10000 17500 22500 15000 12500 10000 6500 7000 11000 7000 3500 10000 11000 6000 3000 2000 13500 30000 110 00 12500 12500 9000 10000 125 00 8000 70 00 Effective 611/98 Southern California Area Geotechnical Services Continued Laboratory Tests Aggregates, Cont'd Clay Lumps/Fnable Panicles, ASTM C 142 each Hardness Test, ASTM D 1865, each Specific Gravit). Bulk SSD, Coarse, ASTM C 127, each Fine, ASTM C 128, each Absorption, Coarse, ASTM C 127, each Fine ASTM C 128 each Loss on Ignition ASTM C 25 each Organic Impurities Unit Weight ASTM C 29 each Plate Bearing Test, ASTM D 1195, D 1196 Asphaltic Concrete Stabihn Tests Hveem Lab - nixed - Calif 304 each Hvecm Pre -nixed - Calif 304, each Marshall Lab -mixed - ASTM D 1559, each Marshall Pre -mixed - ASTM D 1559, each Maximum Densin Hveem Lab -mixed - Calif 366, each Hxecm. Pre -nixed - Calif 366 each Marshall Lab- rruxed - ASTM D 1559, each Marshall Pre - nixed - ASTM D 1559, each - Gradation on Extracted Sample (Including Wash) Calif 202, each Maximum Theoretical Unit Weight (Rice Gravity) ASTM 2041 each Extraction 1, Asphalt ASTM D 2172 (Method B) or Calif 310 Excluding Ash Correction, each Penetration ASTM D 5 each - Asphalt Core Density, each Complete Asphalt Concrete Mix Design, each Coring Services Concrete Technician and Equipment Concrete (4 and 8 hour minimum) per hour Inds idual Core Prices (all prices are for a four core rmmmum lob) Slab on Grade Coring for 2 3 and 4 Diameter (First 6' in depth) each Siab on Grade Coring for 6 and 8" Diameter (first 6 in depth) each Slab on Grade Concrete Core (price per inch after 6 in depth), each N all Cores 2 3 and 4' Diameter (first 6" in depth) each Wall Concrete Core (price per inch after 6" in depth), per inch (Wall core pnces based on Contractor supplying access to area to be cored) Miscellaneous Concrete Coring Prices Patching Slab on Grade Cored Holes with 2500 psi Concrete Patch each Thickness Determination per ASTM C42, each Compression Strength Determination Pachometer to Locate Reinforcing Steel (coring lobs only 2 hour mimmum), per hour Travel Time per hour 13 Cost $6000 5500 5500 7500 4500 5500 4000 4500 3000 By Quote 25000 15000 25000 15000 17500 12500 17500 12500 7500 7500 6000 6000 2500 By Quote Cost S 11000 5000 6500 500 7500 Soo 1000 1000 3500 7500 4500 190 Effective 611198 Geotechnical Services Continued Coring Services Asphaltic Concrete Technician and Equipment Asphaltic Concrete Cores (4 and 8 hour rmnimum), per hour Individual Core Prices (all prices are for a four core immmum job) Asphaltic Concrete Cores 2 ", 3" and 4" Diameter (First 6' in depth), each Asphaluc Concrete Cores 6" and 8" Diameter (first 6" in depth), each Asphaltic Concrete Cores price per inch after 6" in depth), each Miscellaneous Asphaltic Coring Prices Patching of Core Drilled Holes Using Cold Patch Material, each Thickness Deterrmnation per ASTM C42, each Specific Gravity for Determination of Percent Compaction per ASTM D 2726 (Includes thickness deternunation), each Note. Verbal requests will be considered authorization to perform billable work Please designate those members of your staff who have authority to request our services. Southern Califomta Area Cost $6000 40 00 5000 3 50 1000 1000 2500 14 19i Effective 61V98 " 'q J Southern California Area C, r �M P PN Metal Metallurgical Services Task Cost Bend Test - 6900 By Quote Charpy Impact -- Ambient Temperatures, each 6902 $1300 Chargp} Impact -- Reduced Temperatures, each 6903 Coating Weight 6904 2600 Hardness Tests Brinell, Rockwell (Standard or Superficial), each 6905 4200 Heat Treatment to I hour _ 6906 2200 Load Tests (Proof Load, Flexural, Stress - corrosion, etc) 6907 3700 Machining Coupons -- Over I inch By Quote Machine Chaipies 6908 7300 Machining Coupons -- 112 inch or less 6909 6910 53 00 Machining Coupons -- Over 1/2 inch, less than I inch 6911 37 00 Photomacrographs Ix-40x, each 6912 5300 With Negative, each 2200 Metallurgical Mount, each 6913 2600 Metallurgical Outside Laboratory 6914 6916 4200 Sample Preparation, per hour By Quote Heat Treatment Additional hours per hour 6917 6300 Metallurgical Technician per hour 6918 1600 Cherrucal Analysis 6919 6300 Microhardness Survey 6920 6300 Photonucroeraphs 50x -2000x each 6921 By Quote %kith Negative each 6922 2200 Microscopic Plating Thickness each 6923 26 DO Product Failure Invesugations - Engineer, per hour 6924 4700 Tensile Test -- Under 100 000 lb each 6925 15700 Metallurgical Engineer per hour 6926 3700 Tensile Test -- Electric Extensometer, each 6933 6934 11500 Speaal Preparation 63 DO Photocopy and Enlarging By Quote Mileage per rule .. By Quote Court Appearance 1/2 Day 5101 75 Cour, Appearance Full Day 9603 85000 9604 170000 N5elded Specimens Tensile Test "tided No 11 Bar or Smaller each 4604 Tensile Tes; Helded No 14 Bar each 3700 Tensue Test fielded No 18 Bar each 4605 fi800 N.icn Brcak Melded Re -Bar each 4606 8400 Tensile Tes, Mechamcall) Spliced Bar each 4607 5800 4608 10000 Ni eld Procedure Qualification and Welder Qualification Brazier Qualification Machining for Weld Test over I" thickness, each 6901 7g 00 Machining for weld Test 12' thickness or Jess, each 6908 7300 Machining for Weld Test over 12" thickness less than I' each 6910 37 00 Weld Bend Test each 6911 5300 w 'Ned-Fracture Test each 6927 11 Weld -Macro Etch each 6929 3700 W eid -Radiographic 6930 53 00 Weld Tensile Test each 6931 By Quote Rush Turnaround 50% Surcharge 6932 3700 Rush Turnaround 100% Surcharge 6935 By Quote Report Charge 6936 By Quote - 9110. Mitumum 40 00 15 1Q^ Effective 6/1/98 10IR F4<1 Southern California Area A OM P Pd Ceramic Tile Ceramic Tile Institute Standard Task Cost C T I Stain Resistance (8 required) Set CTI 772 4921 S 84 00 Reflectance Test, each - 4922. 4200 Shear Tests I to 5 me] , each 4925 2500 Shear Tests 6 to 10 incl . each ... .. 4926 2200 Shear Tests, I I to 15 incl , each .. 4927 20 00 Shear Tests 16 and over, each 4928. 1800 Mortar Skinning Test each ... _ - - -__ ._ - _ - 4941 .. - 115.00 Mortar Initial Setting Time, each 4942 7300 Mortar Drop -off Test, each 4943 8400 Grout Skinning Test, each 4951 11500 Grout Compression - 2" cubes, each 4954 3400 Autoclave (3 required), each - 4930 35000 Water Immersion Processing for Shear Tests, each 4931 1500 Oven Processing for shear Tests, each - _ 4932 1500 Lou Temperature Processing for Shear Tests, each 4933 1500 Test In Accordance with A.S.T.M. Ceramic Tile tab Technician, per hour 3013 $ 48 00 Ceranuc Tile Field Technician, per hour - 3014 5500 Ttuckness each (ANSI requires 80) ASTM C499. - 4900 . 550 Facial Dim each (ANSI requires 80) ASTM C499 4901 550 Warpage (80 required) each ASTM C485 4902 650 W edging (80 required) each ASTM C502 4903 650 Coefficient of Friction (3) per set (Not Modified) ASTM C1028 4904 13100 %Vamr Absorption (5 required) each ASTM C373 4905 2900 Bond Strength (shear test) (5 required) each ASTM C482 4906 4200 Breaking Strength ( 10 required) each ASTM C648 4907 1900 Abrasive Wear Index (4 required) each ASTM C501 4908 9000 Crazing (10 required) each - -. ASTM C424 - 4909 . 74000 (ANSI Crazing Requirement) per set 4910 20900 Thermal Shock (3 required) each ASTM C484 4911 7300 Color Lmformm ASTM C609 4912 By Quote Chemical Resistance ASTM C650 4913 11500 Freeze Thaw Resistance (10) 15 cycles, per set ASTM C1026 4914 79000 Additional evcles per cycle/tile 4915 800 Modulus of Rupture (3 required) each ASTM C133 4916 3200 Moisture Expansion (5 required) each ASTM C370 4917 5800 Floor Installation Performance Level ASTM C627 -76 First Panel - Not Including Tilt 4918 197500 Second or More on Same Purchase Order 4919 140000 Impact (15) per set ASTM C368 4920 16800 Mohs Hardness (3) per set .. - - - - 4923 5300 Tensile Tests to Laboratory (5) each 4924 3700 Cera tic Tile Miscellaneous 4929 By Quote Coefficient of Friction (3) per set (Modified) ASTM C1028 4934, 18300 Monar ANSI Test 4940 By Quote Mortar Compression Test each ASTM C109 4944 3200 Mortar Miscellaneous Test 4945 By Quote Grout ANSI Test 4950 By Quote Grout Drop -off Test - - 4953 8400 Grout Miscellaneous Test 4955 By Quote Ceramic Tile Material Purchase 4956 By Quote Pick -up Sample, per hour 5019/502215023 5300 Ceramic Tile Technician Mileage, per mile 5101 75 16 1�? Effective 611/98 Plastics & Plumbing Weatherometer Test each Plastic Tensile Tests, each Plastic Pipe Flexural Tests, each Plastic Pipe Load Tests, each Plastic Pipe Acetone Test, each Plastic Pipe Flattening Tests, each Plastic Pipe Heat Distortion, each Plastic Pipe Hydrostatic Burst Plastic Pipe Impact Tests (Reduced Temperatures), each Plastic Pipe Impact Tests (Ambient Temperatures) each Plastic Pipe Joint Tightness, each Plastic Pipe I. ad)Crush Test Plastic Pipe Miscellaneous Tests Plastic Pipe Suffness, Deflection Load, Crush Resist, each Plastic Pipe Sustained Pressure Plastic Pipe Tensile Tests Plastic Pipe Water Resistance each Plastic Pipe Water Absorption Test Plumbing Area Impact Tests Plumbing Bond Strength Tests set of 5 Plumbing Cigarette Test each Plumbing Chemical Resistance Plumbing Cleanabihrt and Wear, each Plumbing Color Fastness 200 hr Plumbing Color Fastness 700 hr Plumbing Color Fastness 1000 hr Plumbing Cracking And Crazing each Plumbing Fining Dimensions each Plumbing Pipe Dimensions, each Plumbing Dram Fining Connections each Plumbing Fire Tests each Plumbing Barcal Hardness, each Plummng Load Tests each Plumbing Miscellaneous Tests Plumbing Point Impact Tests each Plumbing Stdewall Load Tests Plumbing Slain Resistance each Plumbme Subsurface Test each Plumbing Surface Test each Plumbing Temperature Resistance, each Plumbing N ashabihty, each Plumbing Water Absorption each Plumbing Hater Resistance each Plumbing W titer Resistance Cycling Test Gel Coat Thickness each 17 Southern California Area Task Cost 4422 $63500 4425 3200 4500 37 00 .. 4501 18300 .. 4502 8900 4503 2700 4504 2700 4505 By Quote 4506 1600 4507 11 00 4508 3200 4509 2700 4510 By Quote 4511 2700 4512 By Quote 4513 3200 4514 2500 4515 3200 4516 5300 4517 131 00 4518 4200 4519 15700 4520. 20900 4521 63500 4522 By Quote 4523 By Quote .. 4524. 58 Of 4525 105 Ob 4526 2700 4527, 9400 4528 10500 4529 2700 4530 183 00 4532 By Quote 4533 7900 4534 15200 4535 18300 4536 7900 4537 131 00 4538 2100 4539 42000 4540 3200 4541 26000 4542 26000 4543 4200 4 n Effective 6/1/98 © ©�� Southern California Area \0 Rental of Eoutpment 4416. 0MPPN OuLsice Laboratory 4417 Special Services Ou¢Idc Services ... 9702 Engineering Services Task Cost Staff Engineer, per hour 9600.. $ 9000 Registered Civil Engineer, per hour .. .. 9602 13000 Inspection Supervisor, per hour. 1247 7300 Level Ili Supervisor— ASNT, per hour 2443 8000 Expert Wtmess Testimony Preparation for Court, Consultations, per hour . 9001 21000 Court Appearance, per half day ... 9603 85000 Court Appearance, per day 9604 170000 Plus actual expenses when out -of- -town Rental Dipsuck 20W, per week .... 4813. 75000 Flatness Testing, per hour .... 4314 11000 Administrative Services Admtmstrattve Support for Special Projects . .. .. 9000... + 20% of Hourly Rate Report Copy Charge, per sheet 9100 1 75 FileRetneval per file .. .. 9104 2000 Insurance Extra Charges as ordered by Client .. 9105 By Quote Processing Certificates Affidavits & Notary Services, each 9108 1600 Task Tracking 9114 6500 Sluppmg Charges 9200 At Cost Outside Services Concrete Core Cutting 4313 Cost +25% Rental of Eoutpment 4416. Cost + 10% OuLsice Laboratory 4417 By Quote Ou¢Idc Services ... 9702 Cost +25% Sample Preparation ... ... .. By Quote Matenals Purchased . . . . . .... . .. .... .. By Quote Miscellaneous ... ... ... ... By Quote 18 fnc EL SEGUNDO CITY COUNCIL MEETING DATE: July 6, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION. Award the lease of 453 acre -feet of adjudicated groundwater rights to the Dominguez Water Company with a fiscal Impact of $22,650 of revenue to the Water Fund RECOMMENDED COUNCIL ACTION Authorize the Mayor to execute the attached lease agreement INTRODUCTION AND BACKGROUND Since the early 1970's, the City of El Segundo has not pumped Its adjudicated groundwater rights Instead, whenever possible, the City has leased the rights to its available 953 acre -feet of groundwater to the highest bidder on an annual basis DISCUSSION In May, 1999 Council authorized the lease of 500 acre -feet to the City of Inglewood who submitted a closed bid at a price of $70 per acre -foot At that same meeting, Council authorized the Public Works Director to negotiate with any interested party for the remainder of this year's water rights which ends on June 30, 1999 Recently, the Dominguez Water Company has offered to lease the remaining 453 acre -feet at a price of $50 per acre -foot which would provide a total of $22,650 to the Water Fund Staff recommends that the Council award the lease of the remaining 453 acre -feet of groundwater rights to Dominguez Water Company in the amount of $50 acre -foot The attached Water Right Lease Agreement has been reviewed and approved as to form by the City Attorney ATTACHED SUPPORTING DOCUMENTS Water Right License and Agreement FISCAL IMPACT Operating Budget Capital Improvement Budget Amount Requested Project/Account Budget Project/Account Balance Account Number Project Phase Appropriation Required Date I`,, N COUNCILVUL6 04 DOC (Tuesday 6129/99 10 00 A M ) • CITY CONTRACT NUMBER WATER RIGHT LICENSE AND AGREEMENT (West Coast Basin) For a valuable consideration, the City of El Segundo hereby grants to the Dominguez Water Company, a license to extract 453 acre -feet of licensors Adjudicated Right allocated to licensor (or predecessors in interest) pursuant to Judgment dated August 19, 1961, and entered in Los Angeles Superior Court Case No 506806 entitled "California Water Service Company, at at vs City of Compton, at at " during the period commencing July 1, 1998 and continuing to and including June 30, 1999 for the amount of $22.650 (Twenty -two thousand six hundred and fifty dollars). Said License is granted, subject to the following conditions (1) Licensee shall exercise said right an extract the same on behalf of the City of El Segundo during the period above specified and put the same to beneficial use and licensee shall not by the exercise hereunder of said right acquire any right to extract water independent of the rights of licensor (2) Licensee shall pay assessments levied on the pumping of said ground water by the Central and West Basin Water Replenishment District (3) Licensee shall notify the District and the Watenmaster that said pumping was done pursuant to this license and provide the Watermaster with a copy of the document (4) Licensee shall note, in any recording of water production for the period of agreement, that said pumping was done pursuant to this license (5) Licensee's Adjudicated Right shall be increased by the amount hereby leased when computing carryover or allowable over extraction as provided by Paragraph V in said Judgement (6) Licensee acquires hereunder pumping rights only and should be responsible to provide the means and location to effect said pumping itself and shall bear the cost of said pumping The City of El Segundo warrants that it has 453 acre -feet of Adjudicated Right and it has not pumped and will not pump or permit or license any other person to pump any part of said 453 acre -feet during period of July 1, 1998 through June 30, 1999 Dated Licensor CITY OF EL SEGUNDO Licensee: By Mike Gordon 2 Title Mayor Title ATTESTED Cindy Mortesen City Clerk (SEAL) APPROVE "S TO FORM: Mark D Hensi y City Attorney N MATER\DMGZ•WTR LSE (6129/99) 197 CITY CONTRACT NUMBER WATER RIGHT LICENSE AND AGREEMENT (West Coast Basin) For a valuable consideration, the City of El Segundo hereby grants to the Dominguez Water Company, a license to extract 453 acre -feet of licensor's Adjudicated Right allocated to licensor (or predecessors in interest) pursuant to Judgment dated August 19, 1961, and entered in Los Angeles Superior Court Case No, 506806 entitled "California Water Service Company, at al vs City of Compton, et al " during the period commencing July 1, 1998 and continuing to and including June 30, 1999 for the amount of $22.650 (Twenty -two thousand six hundred and fifty dollars). Said License is granted, subject to the following conditions (1) Licensee shall exercise said right an extract the same on behalf of the City of El Segundo during the period above specified and put the same to beneficial use and licensee shall not by the exercise hereunder of said right acquire any right to extract water independent of the rights of licensor (2) Licensee shall pay assessments levied on the pumping of said ground water by the Central and West Basin Water Replenishment District (3) Licensee shall notify the District and the Watermaster that said pumping was done pursuant to this license and provide the Watermaster with a copy of the document (4) Licensee shall note, in any recording of water production for the period of agreement, that said pumping was done pursuant to this license (5) Licensee's Adjudicated Right shall be increased by the amount hereby leased when computing carryover or allowable over extraction as provided by Paragraph V in said Judgement (6) Licensee acquires hereunder pumping rights only and should be responsible to provide the means and location to effect said pumping itself and shall bear the cost of said pumping The City of El Segundo warrants that it has 453 acre -feet of Adjudicated Right and it has not pumped and will not pump or permit or license any other person to pump any part of said 453 acre -feet during period of July 1, 1998 through June 30, 1999 Dated Licensor CITY OF EL SEGUNDO Licensee: By Mike Gordon MA Tale Mayor Title. ATTESTED Cindy Mortesen City Clerk (SEAL) APPROVE S TO FORM: Mark D Hensl y City Attorney N \WATER %DMGZ•WTR LSE (6/29199) 197 EL SEGUNDO CITY COUNCIL - AGENDA ITEM STATEMENT AGENDA DESCRIPTION MEETING DATE July 6, 1999 AGENDA HEADING, Consent Agenda Adopt plans and specifications for the 1998 -99 replacement of water lines — project no PW 98 -10 (estimated cost = $335,000 00) RECOMMENDED COUNCIL ACTION: Adopt plans and specifications and authorize staff to advertise the project for receipt of construction bids INTRODUCTION AND BACKGROUND The Capital Improvement Program for the fiscal year 1998 -99 Includes the water main replacement project at various locations The purpose of the annual program is to replace and upgrade old water mains on an annual basis in order to prevent expensive repairs resulting from potential water main breakage and to reduce the maintenance costs DISCUSSION Plans and specifications have been prepared by staff for replacement of the following water mains which are approximately 50 to 70 years old Approximately 101 5' of 12" water main in Douglas Street from Imperial Highway to 950' southerly Approximately 1445' of 8" water main in Virginia Street from Maple Avenue to Imperial Avenue Approximately 551' of 8" water main in Penn Street from Mariposa Avenue to Palm Avenue The total estimated cost of the project, including staff costs for design, inspection and construction contingencies is $335,000 00 Funds for this project have been allocated from Water Enterprise Funds in the 1998 -99 Capital Improvement Program ATTACHED SUPPORTING DOCUMENTS Location map FISCAL IMPACT Operating Budget Capital Improvement Budget Amount Requested ProjectlAccount Budget Project/Account Balance Account Number Project Phase Appropriation Required $335,00000 $600,00000 $585,00000 Date 6/21/99 501- 400 - 7103 -8207 Adopt plans and specifications N COUNCIL \JUL6 -02 DOC (Monday 6128/99 110 00 AM) 19R r� N 1 V LI , N UJI t� AI NOOO I 93MON1Mg9 3 01 0 1110 a. I la 0nitAA, 00)10 N�4f )NYO 1 j C O rNr I G AA N u A.. L OAl{ 1C I la o )NYO Q j C O rNr I G AA W AM V XAll m I 8 aanv � i f.— a r ' K '� YN) L Mhl Sil {� o z i 2 t O Q MSIa 291 N u A.. NNI Lz 1C I la o i j C \ rNr I G W AM V XAll m I aanv � z a r 3N11 11 Hawn .11 oulaw Gv- jS u .N.la «I n yl {IOMll ll 11 "WOND6 as $IS... 1i .WYOIII.i it NOO]YO AS .O.A]N N 331.13 110 .T{)1)If li ONaANN. at .11.01 It ..Milt IS ON)I A «001)NS It IN)Y, L!"{AIIAi.MT 1) 0.1 ... Is It N1.. IS 0.0..1.. is OYOaNO3 1[ .IYIOYIA A[ ON111N. 1{ .3 VIA ..01 I[ 1[IYa1l1Y i Q I W U LL O V IX NOII.IA. P 1M00«OO]Y J--KP� e O O Z w \ N O J W CL a ,L � f o NIL pill—, 2 A.. NNI I 1C Yf.M V Q I W AM m aanv � z a r ' Q Q L Mhl Sil {� o 2 .mwmut Q MSIa 291 n ILF]M CN •.0 ]M C •l) LL D )M C]M 1N11 1nN 111 f _ 1 •Ill] {NIM � 3A. Ola u l q 111.11 rrC1. A. 11Y0.1 6 YY IlYY0011 Q M a ioY )Ya..n i J--KP� e O O Z w \ N O J W CL a ,L � f o NIL pill—, 2 EL SEGUNDO CITY COUNCIL MEETING DATE: July 6, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Request by Gold Graphics for installation of 1999 Acura Tennis Classic (to be held in Manhattan Beach) banners on median light poles in Sepulveda Boulevard between Imperial Highway and El Segundo Boulevard, and in Rosecrans Avenue between Sepulveda Boulevard and Aviation Boulevard, during the period of July 19,1999 through August 19, 1999 RECOMMENDED COUNCIL ACTION Approve the request of Gold Graphics for Installation of banners contingent upon approval by the following agencies (a) For Sepulveda Boulevard Southern California Edison Company and Caltrans (b) For Rosecrans Avenue Southern California Edison Company and the City of Manhattan Beach INTRODUCTION AND BACKGROUND Gold Graphics has requested City approval to install 35' x 96" banners on a total of thirty -five (35) median light poles in Sepulveda Boulevard and forty -three (43) poles in the median of Rosecrans Avenue within El Segundo City limits Similar banners had been approved by the City Council in July 1998 for the 1998 Acura Tennis Classic DISCUSSION The banners are proposed to be in place during the period of July 19, 1999 through August 19, 1999 The applicant will be responsible to install, maintain and remove the banners and to provide proof of liability insurance to protect the City Staff recommends approval of the request by Gold Graphics contingent on approval by other agencies as stated in the recommended Council action ATTACHED SUPPORTING DOCUMENTS Request by Gold Graphics with banner design FISCAL IMPACT None Operating Budget Capital Improvement Budget Amount Requested Project/Account Budget ProjectlAccount Balance Account Number Project Phase Appropriation Required No Date* Date N COUNCILUUL6 -03 DOC (Monday 6128/99 11 00 AM) 200 10 GOL- snap; ]Cs manu ,factuaing company 10051 Bradley Ave , Pacoima, CA 91331 Telephone (818) 899 -1183 FAX(818)899-2430 June 21, 1999 Bellur K Devara) City of El Segundo, Public Works Dept 350 Main St El Segundo, CA 90245 Dear Bellur, This letter is to formally request permission to install banners in conjunction with the 1999 Acura Tennis Classic in Manhattan Beach Gold Graphics has once again been contracted to perform the production, installation and removal of all city light pole banners for the tournament We plan on hanging the banners from July 191h through August 191h 1999 The locations in which we wish to install banners are on the attached list for you to review The previous list you received is no longer applicable, this is the final version Tne size of the banners will once again be 35' (w) x 96" (h) and will be made of outdoor vinyl material I have enclosed a layout of the banners Should you once again require proof of insurance, this can be submitted to you as well ?lease feel free to contact me with any questions that you may have I look forward to speaking :vith you again in the near future and thank you for your cooperation Sincerely Janette K Fuchigami -*'reyect Coordinator 201 A C U R A CLASSIC A C U R A Pro Tennis Toa rnament Manhattan Country Club Allonhottan Beach CLASSIC ACURA TENNIS CLASSIC 1999 LOCATION LIST Location # of poles Torrance Torrance BI. from Van Ness Eastbound to Bridge (North side of street) 8 Van Ness Ave. from Torrance Bi Northbound to the following 14 poles 14 Acura Facility parking lot j 28 Manhattan Beach PCH / Sepulveda from Artesia to Rosecrans 59 Manhattan Beach BI from Sepulveda to Meadows (Median Poles) 10 Marne from Sepulveda to Cedar (Median Poles) 4 Rosecrans from Sepulveda to Aviation (Median Poles) 43 El Segundo Sepulveda BI from Rosecrans to Imperial Hwy (Median Poles) 31 Sepulveda from Mariposa to Maple 4 203 EL SEGUNDO CITY COUNCIL MEETING DATE: 06 July 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Proposed Amendments to the Zoning Code to revise the regulations for automobile service uses in proximity to residentially zoned property in the Small Business (SB) and Medium Manufacturing (MM) Zones in the Smoky Hollow Specific Plan Area, and, a Negative Declaration of Environmental Impacts in accordance with the California Environmental Quality Act (CEQA) Environmental Assessment EA -483 and Zone Text Amendment ZTA 99 -2 Applicant City of El Segundo RECOMMENDED COUNCIL ACTION. 1) Second Reading of Ordinance, by title only, and, 2) By motion, Adopt Ordinance INTRODUCTION AND BACKGROUND: On 15 June 1999, the City Council opened the public hearing on the proposed amendments to the Zoning Code to revise the current standards for automobile service uses in the Small Business (SB) and Medium manufacturing (MM) Zones within the Smoky Hollow Specific Plan area which prohibits such uses within 500 feet of any residentially zoned property After discussion of the issues related to providing a buffer between automobile service uses and residentially zoned property, the consensus of the Council was to prohibit automobile service uses in the SB and MM Zones within 500 feet of property zoned Single - Family Residential (R -1), and to have other guidelines with regard to automobile service uses in these Zones This revision would allow automobile service uses to be located within 500 feet of property in the Two - Farn ty Residential (R -2) and Multi - Family residential (R -3) Zones, which is closer than currently permitted The revised Draft Zoning Code text is contained in Attachment B It is the understanding of Staff that the Council's intent is to allow automobile service uses as a permitted use in the SB and MM Zone if a minimum 500 -foot distance is maintained between the proposed use and any R -1 Zoned property If the 500 -foot distance is provided, no discretionary permits would be required and no limitations would be placed on the number of service bays No minimum distance would apply for the R -2 or R -3 Zones. The revised Ordinance reflects this intent Therefore, all references to the number of service bays and the R -2 and 8-3 Zones have been deleted from the Ordinance before the City Council ATTACHED SUPPORTING DOCUMENTS A City Council Ordinance No 1308 B Revised Draft Zone Text Amendments, dated 06 July 1999 (Exhibit 1) FISCAL IMPACT None ORIGINATED BY Bret B B6mard, REVIEWED BY Mary Strer ACTION T Date 17 June 1999 � 61/3 e� 1114'� t1— 0) r-,4 11 EA -483, ZTA 99 -2 City Council Staff Report 06 July 1999 DISCUSSION Page 2 Matrix For illustrative purposes, Staff has revised the potential use matrix to include the Council consensus, as understood by Staff, as option 5A The Council consensus would be the second least restrictive of the original options presented in the Matrix REVISED MATRIX OF POTENTIAL USE PERMITS 500 min = 500 foot minimum distance required from residentially Zoned property Less than 250' = If less than 250 feet from residentially Zoned property 4 bays max = A maximum of four (4) service bays is permitted No bay limit = No maximum number of service bays - ----- -- - - -- ENVIRONMENTAL REVIEW An Initial Study /Negative Declaration of Environmental Impacts is required to evaluate the potential impacts which may be caused by the proposed regulations The draft Initial Study /Negative Declaration of Environmental Impacts was prepared, as required by the California Environmental Quality Act (CEQA) and City Council Resolution No 3805, and, was available for the 20 day public and agency review period from May 6'" to May 261", 1999, with no comments were received on the document. Staff and the Planning Commission recommended that the City Council adopt the Negative Declaration of Environmental Impacts which indicates there will be no environmental impacts associated with the project P• \Planning\ZONING\EA483 \EA -483 ais -2 doc 205 PERMITTED AUP CUP EXISTING 500' mm , 500' min , None allowed 4 bays max no bay limit 500' min , 500' min , Less than 500', Option 1 4 bays max no bay limit no bay limit Option 2 500' min., Less than 500', (PC Recommendation) no bay limit M no bay limit Option 3 500' min , 250 -500', Less than 250', no bay limit no bay limit no bay limit Option 4 500' min, Less than 500', no bay limit no bay limit Option 5 250' mm , Less than 250', no bay limit no bay limit OPTION 5 A 500' MIN FROM R -1 NO BAY LIMIT (COUNCIL DIRECTION Option 6 No min distance, -- - -- - - --- no bay limit 500 min = 500 foot minimum distance required from residentially Zoned property Less than 250' = If less than 250 feet from residentially Zoned property 4 bays max = A maximum of four (4) service bays is permitted No bay limit = No maximum number of service bays - ----- -- - - -- ENVIRONMENTAL REVIEW An Initial Study /Negative Declaration of Environmental Impacts is required to evaluate the potential impacts which may be caused by the proposed regulations The draft Initial Study /Negative Declaration of Environmental Impacts was prepared, as required by the California Environmental Quality Act (CEQA) and City Council Resolution No 3805, and, was available for the 20 day public and agency review period from May 6'" to May 261", 1999, with no comments were received on the document. Staff and the Planning Commission recommended that the City Council adopt the Negative Declaration of Environmental Impacts which indicates there will be no environmental impacts associated with the project P• \Planning\ZONING\EA483 \EA -483 ais -2 doc 205 ORDINANCE NO. 1308 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT NO. EA -483 AND ZONE TEXT AMENDMENT ZTA 99 -2, AMENDING THE EL SEGUNDO MUNICIPAL CODE BY AMENDING VARIOUS SECTIONS OF TITLE 20 (THE ZONING CODE). PETITIONED BY THE CITY OF EL SEGUNDO. `.WHEREAS, on December 1. 1992 the City of El Segundo Adopted a General Plan for the years 1992 -2010 NN HEREAS, on December 1, 1992, the City of El Segundo Certified an Environmental Impact Report as a complete and adequate document in accordance with the authority and criteria contained to the California Em ironmental Quality Act and the City of El Segundo Guidelines for the implementation of the California l.m ironmental Quahr\ Act and Adopted a Statement of Overriding Consideration, `,N HEREAS on November 16, 1993, the City Council did, pursuant to law, Adopt a Negative Declaration of [ m ironmental imnacts for the Amendments to Title 19 (Subdivisions) and Title 20 (The Zoning Code) and a nevv /onin_ %lap finding that there were no environmental impacts associated with the amendments that were not analyzed n the �la�ter Em ironmental Impact Report Certified by the City Council for the General Plan on December 1 1992 \t HERE AS on November 16 1993 the City Council did, pursuant to law, Adopt Ordinance No 1212 in;rrs i ne%i Title 19 (Subdn isions) and Title 20 (The Zoning Code) and a new Zoning Map k\ HERE AS on %lac '_- 1999 the Planning Commission did conduct, pursuant to law, duly advertised public _ 1 � \ i,iom w the Zoning Code and notice was given to the time. form and manner prescribed by law and I',.,, ,,,n ( ommission adopted Resolution No 2-146 recommending approval of the proposed amendments, and, NN HERE AS. on June 15 1999 the City Council did hold, pursuant to law duly advertised public hearings and n,• r<% isions to the Zoning Code and notice was given in the time, form and manner prescribed by law and \\ HERE AS, opportumty was given to all persons to present testimony or documentary evidence for or against I \-, ,nd 7T A 99 -2 the rev isions to the Zoning Code and \t HFREAS at said hearings the following facts were established I nv purpose of the recisions to the Zoning Code are to refine and make appropriate adjustments to the uL� clopment standards and other zoning requirements in order to address concerns raised by the community .thou[ the future development of the Cm in furtherance of the general welfare of the City titet� laii requires that Zoning be made consistent w nh the General Plan `.(I\t I HEREFORE, BE IT ORDAINED that after consideration of the above facts and study of proposed 01111t mal Assessment EA -483 and ZTA 99 -2 the C in Council finds as follows \I R \l PLAN I he proposed Zoning Code Amendments are consistent with the 1992 General Plan, as amended /()\I\(, C ODE ORDINANCE NO 1308 APPROVING EA 483, ZTA 99 -2 PAGE NO i The proposed Zoning Code Amendments are consistent with the existing Zoning Code ENVIRONMENTAL FINDINGS The Draft Initial Study was made available for public review and comment in the time and manner prescribed by law The Initial Study concluded that the proposed project will not have a significant, adverse effect on the environment, and a Negative Declaration of Environmental Impact will be prepared pursuant to the California Environmental Quality Act (CEQA), That when considering the whole record, there is no evidence that the project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends because the project is in a built -out urban environment and, That the City Council directs the Director of Planning and Building Safety to file with the appropriate agencies a Certificate of Fee Exemption and De Minimis finding pursuant to AB 3158 and the California Code of Regulations W nhin ten (10) days of the approval of the Negative Declaration of Environmental Impacts, the City shall transmit $25 00 required by the County of Los Angeles for the filing of this certificate along with the required Notice of Determination As approved in AB 3158, the statutory requirements of CEQA will not be met and no vesting shall occur until this condition is met and the required notices and fees are filed with the Counn NO�\ THEREFORE, BE IT FURTHER ORDAINED THAT the City Council approves EA-483 and ZTA 99 -2. acid auopi, changes to the El Segundo Municipal Code as follows SEC TION I Section 20,42 020 E of Chapter 20 42 Title 20, of the El Segundo Municipal Code is Amended to read a, 140%�s Automobile service uses, if a 500 -foot minimum distance from any residential zoned property is provided This distance cntena does not apply to properties east of Sepulveda BouleN and SEC TION 2, Section 20 42 030 of Chapter 20 42 Title 20, of the El Segundo Municipal Code is Amended to r�au a, tolloiis a� L SES SUBJECT TO AN ADMINISTRATIVE USE PERMIT A The on -site sale and consumption of alcohol at restaurants, drive -thru restaurants, coffee shops, delicatessens and cafes The off -site sale of alcohol at permitted retail accessory establishments, and, C Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20 72 Administrative Determinations SECTION 3. Section 20 42 040 of Chapter 20 42 Title 20, of the El Segundo Municipal Code is Amended to read as follows 20 42 040 USES SUBJECT TO A CONDITIONAL USE PERMIT ORDINANCE NO 1308 APPROVING EA 483, ZTA 99 2 PAGE NO 2 207 The following uses shall be allowed subject to obtaining a conditional use permit as provided bN Chapter 20 74, Variance and Conditional Use Permit A Automobile service uses, if less than a 500 -foot distance from any residential zoned property is provided This distance criteria does not apply to properties east of Sepulveda Boulevard, B Dnve -thru restaurants C Freight forwarding, D Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants %here outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area, E Service stations, if a 500 -foot minimum distance from any residential zoned property is provided This distance criteria does not apply to properties east of Sepulveda Boulevard, and F Other similar uses approved by the Director of Planning and Building Safety as provided by Chapter 20 72 Administrative Determinations SEC TION 4 Section 20 43 020 E of Chapter 20 42, Title 20, of the El Segundo Municipal Code is Amended to -L.1� a1 I0110P S Automobile service uses if a 500 foot minimum distance from any residential zoned property is provided This distance criteria does not apply to properties east of Sepulveda Boulevard SF( TION 5 Section 20 43 030 of Chapter 20 42 Title 20, of the El Segundo Municipal Code is Amended USES SUBJECT TO AN ADMFNISTRATIVE USE PERMIT A The on -site sale and consumption of alcohol at restaurants, drive -thru restaurants, coffee shops delicatessens and cafes B The off -site sale of alcohol at permitted retail establishments, and, Other similar uses approi ed b\ the Director of Planning and Building Safety as provided by Chapter 20 72 Admtmsnatne Determinations SECTION 6. Section 20 43 040 of Chapter 20 42 Title 20 of the El Segundo Municipal Code is Amended 'ead a, tollo \45 ; 040 USES SUBJECT TO A CONDITIONAL USE PERMIT The following uses shall be allowed subject to obtaining a conditional use permit, as provided by ORDINANCE NO t 2 n g APPROVING EA -483 ZTA 99 2 PAGE NO 3 208 Chapter 20 74. Variance and Conditional Use Permit A Automobile service uses, if less than a 500 foot distance from any residential zoned property is provided This distance criteria does not apply to properties east of Sepulveda Boulevard, B Dnve -thru restaurants, C Freight forwarding, D Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area, E Service stations, if a 500 foot minimum distance from any residential zoned property is provided This distance criteria does not apply to properties east of Sepulveda Boulevard, and, F Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20 72, Administrative Determinations SECTION 7 This Ordinance shall become effective at midnight on the thirtieth (30) day from and after the final passage and adoption hereof SECTION 8 The Ciry Clerk shall certify to the passage and adoption of this ordinance, shall cause the same m he entered in the book of original ordinances of said City shall make a note of the passage and adoption thereof in ML R LUrda of the meeting at which the same is passed and adopted, and shall within 15 days after the passage or adoption thereof cause the same to be published or posted in accordance with the law. ORDINANCE NO 1 1 n 8 APPROVING EA-483, ZTA 99 2 PAGE NO 4 2 G �i PASSED, APPROVED AND ADOPTED this 6" da% of Juh, 1999. Mike Gordon, Mayor ATTEST STATE OF CALIFORNIA ) COL'1TY OF LOS ANGELES) SS CIT1 OF EL SEGUNDO ) 1 Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No 1308 was duly introduced by said Cm Council at a regular meeting held on the 15th day of June 1999, and was duly passed and adopted by said City Council approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 6" da} of July 1999 and the same was so passed and adopted by the following vote \1 ES �ti} ti V[35E \7 \liti 1 \1� Cindy Mortesen City Clerk APPROVED AS TO FORM Mark D, Hensle} City Attorney i ORDINANCE NO 13 0 8 APPROVING EA 483, ZTA 99 2 PAGE NO 5 210 EA- 483/ZTA 99 -2 DRAFT AMENDMENTS — JULY 6, 1999 AUTOMOBILE SERVICE USES - EXHIBIT 1 REVISED ZONING CODE TEXT (OPTION NO. 5A) Chapter 20.42 SMALL BUSINESS (SB) ZONE 20 42 020 PERMITTED USES The following uses are permitted in the SB Zone- A Manufacturing, B Light industrial uses, Page 1 of 3 C General offices, up to 15,000 square feet per site, involved in industrial related activities such as engineering, industrial design and consulting, except in conjunction with a permitted manufacturing, light industrial or warehousing use, whereby the size may be greater, D Warehousing and distribution, E Automobile service uses , if a 500 foot minimum distance from any Single - Family Residential (8-11 zoned property is provided This distance criteria does not apply to properties east of Sepulveda Boulevard shall be red to ,J...... an A,i.. iatsifati. e Use Der ffut F Restaurants, coffee shops, and cafes without drive -thru facilities, G Public facilities and utilities, H General offices in conjunction with any other permitted use as long as the office use does not occupy in excess of 40% of the total building square footage, I Research and development, and, J Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20 72, Administrative Determinations (Ord 1272) 211 EA- 483/ZTA 99 -2 Page 2 of 3 DRAFT AMENDMENTS — JULY 6, 1999 -AUTOMOBILE SERVICE USES - EXHIBIT 1 20 42 030 USES SUBJECT TO AN ADMINISTRATIVE USE PERMIT A The on -site sale and consumption of alcohol at restaurants, drive-thtu restaurants, coffee shops, delicatessens, and cafes, B The off -site sale of alcohol at permitted retail accessory establishments, Mi _CD Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20 72, Adrmnistrauve Determinations (Ord 1272) Chapter 20.43 MEDIUM MANUFACTURING (MM) ZONE 20 43; 020 PERMITTED USES The following uses are permitted in the MM Zone A Manufacturing, B Light Industrial, C General Offices, up to 15,000 square feet per site, involved in industrial related activities such as engineering, industrial design and consultation, except in conjunction with a permitted manufacturing, light industrial, warehousing, distribution, light assembly, processing or mixed -use, in which the size may be greater, D Warehousing and distribution, E Automobile service use, , if a 500 foot minimum distance from any Single -Family Residential (R -11 zoned property is provided This distance criteria does not apply to properties east of Sepulveda Boulevard Prteets preposift-, F Restaurants, coffee shops and cafes without drive -thru facilities, G Public facilities, public utilities, 212 EA- 4832TA 99 -2 DRAFT AMENDMENTS — JULY 6,1999 - AUTOMOBILE SERVICE USES - EXHIBIT 1 Page 3 of 3 H General offices in conjunction with any other permitted use as long as the office does not occupy in excess of 60% of the total building square footage, I. Light assembly and processing, Parking structures and parking lots; K Retail sales for wholesale outlets, L Mixed -use projects including commercial, office and light industrial uses where the light industrial uses make up at least 50% of the total project's square footage, M Research and development, and, N Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations (Ord 1272) 20 43 030 USES SUBJECT TO AN ADMINISTRATIVE USE PERMIT A The on -site sale and consumption of alcohol at restaurants, drive -thru restaurants, coffee shops, delicatessens, and cafes; B The off -site sale of alcohol at permitted retail establishments, aa�L CP Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20 72, Administrative Determinations (Ord 1272) P \zoning \ea483\EA483 doc 213 EL SEGUNDO CITY COUNCIL DESCRIPTION: MEETING DATE: July 6, 1999 Return of $7,500 in grant monies to the California Library Services Board (CLSB). The grant was to be utilized for the purchase of Z39.50 software for the Library's INNOPAC automation system to allow our Library to participate in a "Linked System' Pilot Project to view other Library catalogs within the Metropolitan Cooperative Library System (MCLS). MCLS has recently imposed additional software and hardware requirements besides the Z39.50 software to participate in the "Linked" project. The grant money must be returned since it cannot be used effectively without the other technology. (Fiscal Impact: $7,500) RECOMMENDED COUNCIL ACTION: Approve the return of $7,500 to the CLSB which was to be utilized for Z39.50 software for the INNOPAC system so that the El Segundo Public Library could participate in the Metropolitan Cooperative Library System's (MCLS) "Linked Systems Project ". INTRODUCTION AND BACKGROUND: On February 2, 1999, the City Council approved a grant award from the CLSB to the El Segundo Public Library in the amount of $7,500 The grant was to be specifically used to purchase Z39.50 software so that the City Library could participate as a pilot library in the MCLS "Linked Systems Project ". Once in place, this project would link library catalogs on the Internet and allow multiple library catalogs to be viewed simultaneously, via the Z39 50 software Our library patrons would be able to easily access materials from other libraries directly on the Internet and request items to be sent to their home library. The original letter from Barbara S. Custen, Director of MCLS, dated December 22, 1998, stated that this Linked Project was to be funded through another grant, the Library Services and Technology Act (LSTA), for a total of $198,000. She notified Barbara Pearson, the former Library Director, that our library was selected for this project because of our "system automation status (readiness) ", our "geographic clustering ", and our "willingness to participate" Some larger library systems, such as Santa Monica Public Library and Glendale Public Library were also selected as initial pilot libraries, but they have since pulled out of the pilot project The grant money was received, however, awaiting the status of the "Linked Systems Project" to proceed, the Z39 50 software was not purchased from INNOPAC On May 20, 1999, a follow -up letter was received from Ms. Custen stating that our library now required additional equipment to meet the minimal project requirements and participate as a pilot library. In addition to the Z39 50 grant of $7,500, the other software and hardware requirements for our automation system, INNOPAC, to be brought up to the "readiness" level would total $39,300. Since the cost of this additional equipment was not budgeted, and the Z39 50 software alone cannot be used to participate in this project, the library must return this grant money to the CLSB DISCUSSION Since this grant money must be spent by June 30, 1999, and we can no longer use it, it is necessary that we return the grant amount of $7,500 to CLSB A Capital Outlay Request for the full cost ($46,800) of upgrading our INNOPAC equipment will be submitted for Council consideration during the FY 199912000 budget process so that our Library could participate in this Linked Project if approved By the following year, some larger library systems such as Glendale and Santa Monica Public Libraries, which decided to pull out of the initial pilot Program, may join this Linked System. After these larger systems join, there will be more library catalogs accessible to our patrons through the Z39 50 software Another advantage of waiting until next year to join the Linked System is that by then the "bugs" should be worked out of this highly advanced technology 214 12 ATTACHED SUPPORTING DOCUMENTS: 1. Letter from Barbara Custen, Executive Director, MCLS, dated December 22, 1998, regarding the selection of El Segundo Public Library to participate in MCLS "Linked Systems Project ". 2. Letter from Barbara Custen, Executive Director, MCLS, dated May 20, 1999, regarding an update of our Library's need for additional equipment to meet the minimal requirements to participate in the "Linked Systems Project.' 3. Price quotation from Innovative Interfaces of equipment needed to upgrade our INNOPAC system to participate in the "Linked Systems Project ". FISCAL IMPACT: (Check one) Operating Budget. Capital Improv. Budget: Amount Requested: Project /Account Budget: Project /Account Balance: Date: Account Number: Project Phase- Appropriation Required - Yes No ORIGINATED: Date: (�rl� Debra Brighton, Interim Library Director June 17, 1999 REVIEWED BY. Date• js �y AGAFOW 219 EL SEGUNDO CITY COUNCIL MEETING DATE. July 6, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Request to continue the agreement for professional services with Evelyn A Riley, M Ed , R N , M I C N, a Quality Improvement/Assurance Emergency Medical Services Educator, for two years Fiscal Impact Not to Exceed $15,000 annually RECOMMENDED COUNCIL ACTION: Approve a two -year extension to the agreement for the professional services of Evelyn A Riley, M Ed , R N , M I C N INTRODUCTION AND BACKGROUND: In 1995, a mandate from the California Code of Regulations, Title 22, Section 1000141 2, 100166, 100167, and 100168, of the Health and Safety Code Division 2 5, Section 1797 220, California Evidence Code Section 1157 7 assigned responsibility of the delivery of Emergency Medical Services (EMS) to fire providers to monitor the quality of patient care delivered Under this authority all paramedic providers were required to develop, adopt, and implement a plan for Quality Improvement/Assurance (QI) and have that plan approved by the local EMS agency The El Segundo Fire Department's Quality Improvement/Assurance plan was audited by the Los Angeles County Health Department and found not to be in compliance in many areas The need for an EMS Educator was identified A sole source contract was implemented with Evelyn A Riley in July, 1998, to provide plan implementation, in -house continuing education and to design and provide training to fill specific identified needs DISCUSSION Since Quality Improvement/Assurance (QI) is a method of the evaluation of services provided, it has many positive aspects Quality Improvement/Assurance includes defined standards, evaluation methodologies and utilization of evaluation results for continued system improvement A QI program provides a system for evaluating and improving the care delivered to the citizens of the area serviced This is accomplished by reviewing current treatments rendered with patient outcomes, and incorporating the findings with education provided to both emergency medical technicians and paramedics QI will also decrease the chances of successful litigation being brought against the City If the QI program is successful in deterring even one lawsuit, the program has been paid for many times over In preparing to meet the mandates, many fire departments have hired Evelyn Riley who is specifically trained in managing customized Quality Improvement/Assurance programs that can be easily integrated and linked into an in -house training program for both emergency medical technicians and paramedics Ms Riley has been providing tnese services to the El Segundo Fire Department since July, 1998 This contract now needs to be renewed and, oue to the excellence of Ms Riley's programs, the Fire Department is requesting that City Council continue her contract for a two -year time period (July 1, 1999 through September 30, 2001) ATTACHED SUPPORTING DOCUMENTS 1 Resume of Evelyn A Riley, M Ed, R N, M I C N 2 Professional Services Agreement 3 Amendment to Sec 1 (Term), Sec 31 (Approval by City Council), and Exhibit B of Professional Services Agreement FISCAL IMPACT (Check one) Operating Budget X Capital Improv. Budget: Amount Requested: $30,000 Project/Account Budget Project/Account Balance: Date. Account Number Project Phase - Appropriation Required - Yes X No ORIGINATED Date: 6 ACTION 13 EVELYN (LYN) RILEY 2937 El Caminito Street La Crescenta, California 91214 Office: (818) 957 -4941 Pager: (714) 550 -8627 Fax: (818) 957 -4462 OBJECTIVE: + Emergency Medicine / Prchospital Carz )Education + Quality Education Management Programs SUMMARY: Twenty years experience in the education ofp:uaniedics, emergency medical technicians, and nurses in the specialty of emergency and trawna medicine. Management expertise in conception and function of educational programs including independent continuing education seminars for EMTs, nurses and par medics Continuing on -gon- expertise in emergency medicine accomplished tluough hands -on c%perience as . Clinical Nurse /Mobile Intensive Care Nurse Total quality management analysis, design and unplement mion of medical and pieliostiital care prog%nis EXPERIENCE: F Solely iesponsible for dcsignin- and implementing an Emergency Medical Technician Piogram, c :�reditcd b} the Los Angeles County Dcpartin:,nt of health Services, administered through Queen o`An >els Medical Centei, Los Angeles E D) \ eloped anti taught eight -hour review course: foi recertification for mobile intensive care nurses n; -cr77 dics m Los Angeles County. o :eirrted cUFL.'y aSsurancl. p.ogranis dealing vnth patient case issues in the prehospital and e �ie_geral department se;ungs, in the capac,ty�of Prehospital Care Cooidinator, Trauma Nurse C oo: d.nz;o- and Pediatric Liaison Nurse fo- Pa-a:ned,c Pipeline publication Responsible foi wntmg th-e'- monthly artielcc C p'iarniacolog), erneigency medical issues/topics, and biographic,,! ra,iews of prominent C involved in program coordmation /teachin.o Emergency Mcdica'1 Technicia:. Promains fur Los Angeles City Fire Department, Los Angeles County Department of beaches and Harbors, Chevron ChM Corporation, !`Mobile 0,1 Corporation, Northrop Industries, UCLAEMTPrograni, and Glendale. Community College EMT School ♦ Designed and tauglit sixty -four hour developmental course foi preparation /certification of Mobile Intensive Care Nuises + Designed and facilitated provider - based /in -house continuing education and quality imptoVement programs 217 Riley (818) 957 -4941 Piiniaiy•Instructoi / United States Navy Seal Paramedic Trailung Program at South Western Community College, Chula Vista, California. ♦ Critical Incident Stress Debriefing /Peer Support Counselor Fire Department, Paramedic and EMT Personnel. 11/97 to Present EMS Educator / Quality Improvement Facilitator Mmhattan Beach Fire Department, Manhattan Beach, California 4/97 to Present Piimary Instnictor / U.S Navy Seal Paramedic Training Program Southwestern College, Chula Vista, California 05!96 to Present EMS Educator / Quality Improvement Facilitator Monterey Park Fue Department, Monterey Park, California 0 "9'G to 02N, S } MS Educator / Quality Impru% cmcnt Facilitator Arcadia Flee Department, Aieadia, California 0 °195 to Pn s, nt Staff Nurse / Mobile Intensive Care Nurse Henry Mayo Nevrhall Memorial Hospital, Valencia 2' t , 1 r--sti ' EA4S EC1tICatOr / Q,1-211t} )inp: o� ement Facilitator Alhp-nbra Firc Department, Ath:unbra t I',,f �e r E-N'S Educator /Qualm) ImplotementFacilitator Do,vney Firt Department, Doti%»e) I to U -'90 Prehosplt,tl Curt. Coxdmatoi / Pedinnic Liaison Nurse Bereil) Hospital Montcb-l](, Mu'%[- Li::nsw -- Cale Nurse. (p.r diem) Via" D,.-ws C om- nalaity IZospltal, San Dinias 1 /a° t-) 03/9l Enic: gene) Medical Ser4 ices Edur etur Long Beach Fire Department, Lonc, Beach OS /89 to 12/91 Mobilc Intensive Ctue Nurse LDer diem) Quccn of Angels / Hollywood PresbyterianMedteal Centel, Hollywood 11/88 to 11189 Prehospital Carc Coordinator / Pediat 1c, UaisonNurse Beverly Hospital, Montebello 11197 to 11/85 Piehospital Care Coordinator /TratimaNurse HPn-V MwnNPwFr11 tV1 MnT;O 14ncnitAt VAtPnrta 218 (818)937.4941 01/0 to 02 /88 Pt ogram Coordinator / Primary Instructor Queen of Angels Emergency Medical Technician School Queen of Angels Medical Center, Los Angeles 11/79 to 11/87 Assistant Director/ Paramedic Liaison Nurse Emergency Department, Base Station Queen of Aregnels Medical Center, Los Angeles 11179 to 11/88 Mobile; Intensive Care Nurse (per diem) Cedars Sinai Medical Center, Los Angeles PROFESSIONAL MEMBERSHIPS: Los Angeles Cotmty EMS Agency Quality Improvement Tasl Force C'ommNree Aerobe;, 1995 to Present Los Ai,Cks County ENS Agency EMS Forms Fcvtsio >> Contnutiee Cuu.rnwl ., l.�en'bar, 1995 to Pt esent l.s o !,o u`Quality P.1.,tzgers and EMS Educators (AQEME), Los Angeles end Oiange Counties Cu 'z I Amber, 1995 to Piese,it :='= or Prehospit --1 Ca*e Coordinators, Los Angeles i ,- -r', �sr. >a,,t, 01169 to I045'S', Piesident 11169 in 121,00 C e 1- Ci_ory Co:m utter �, , ,•,. c 79emne,, 1935 -1991 Co• my Paramedic Training Instttut: ECucano-i 2'-d Hoc Committee e lien :be,.1951 -1990 o7 o: Pre; ospital Cale Coordinators, Los Angeles Ct _ pe,,�on, Educnhn., Cum,>utte�, 1963496'7 & 1955-1967 Ass ,)--cation of Paramedic Liaison Nurses. Los Angcic�, Pas t Pre e rrlent, 1983-1964 219 Riley (818) 957 -4911 PROFESSIONAL LICENSES AND CERTIFICATIONS: California Nurses License PL223088 Lo; Angeles County Mobile Intensive Care Nurse #N1043 Instructor, Basic Cardiac Life Support (1973) Instructor, Advanced Cardiac Life Support (1978) Instructor's Instructor, Basic Trauma Life Support, Association of Emergency Physicians (1987) Instructor's Instructor, AIDS PAoject Los Angeles Provider, Pediatric Advanced Life Support (1991) Inshuctor, Pediatric Advanced Life Support (1995) Pccr C ounsalor, Critical incident and Sttess Debriefing (1998) TEACHING CERTIFICATES: %£ Instructor, Barre Cardiac Life Support Ann,mca.-r Heart Association :5 7� Ins`racto., Advanced Cadtae Life Support Amt :t;,�.n Heart Association "- % Instru3to-'s lnstnuto. Basic Trauma Ltfc Suppo t ss etatto,l of Eutergenuy Physicians ,.IDS I'ro t. t Loy Amucks, I`Tehosptt :! C ^.:e Committee I a; actor, Pedr,�iric Advanced life Support i.t ;e-rez :� Hea�.Assoctahoa 220 Lyn Rilcy (6l8)957 -4941 EDUCATION: Montreal Geneial Hospital School of Nursing Montreal, Quebec, Canada Diploma Degree Nursing, September 1971 University of La Verne La Verne, California Bachelor of Science, Health Carc Management, May 1990 University of La Verne La Verne, California Mastei of Education, Enipliasis Adult Education, December I992 Azusz Pacific Umvcrsity Azit52, California rite- of Sciaice in Nursing 12 units, 199$ ? ?I AMMEMDMENT TO PROFESSIONAL AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND EVELYN A. RILEY, M.ED, R.N., M.I.C.N. The professional services Agreement (Contract #2611) ( "Agreement') entered into July 7, 1998, between the City of El Segundo and Evelyn A. Riley, M.Ed , R N , M I.C.N is hereby amended as follows SECTION 1. TERM. This Agreement shall commence on July 1, 1999, and shall remain and continue in effect until tasks described herein are completed, but in no event later than September 30, 2001. SECTION 31. APPROVAL BY CITY COUNCIL On July 6. 1999, the City Council of the City of El Segundo approved the City entering into this Agreement and authorized the Mayor to sign this Agreement on behalf of the City. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF EL SEGUNDO By — Mayor APPRO ED S TO FO M. ark 446sley City Attorney ATTEST CONSULTANT By PnnVType Name 222 26 - FOR CONSULTANT SERVICES THIS AGREEMENT ( "Agreement "), is made and entered into this ;.7H day of il. , 1911jg-, between the City of El Segundo, a municipal corporation, hereinafter referred to as "City" and Evelyn A. Riley, M Ed., R.N., M.I.C.N., hereinafter referred to as "Consultant ". The parties hereto mutually agree as follows: SECTION 1 RECITALS. This Agreement is made and entered into with respect to the following facts: a That the City is desirous of obtaining the services of a qualified consulting service to perform continuing eoucaticn classes; and b That the City accepts a sole source proposal; and c That Consultant has been selected by the City as the most qualified to provide such services and Consultant has -_reed to perform such services, subject to the terms and -_ ..._eons set forth in this Agreement, and d That the legislative body of the City has aeterm ned that the public interest, convenience and necessity require the execution of this Agreement SECTION 2. SERVICES Consultant agrees to and shall cerform all work required and reasonably necessary in order to provide the services ( "Services ") to the City as set forth in A, attached hereto and incorporated herein by this reference The Services to be provided hereunder shall be performed in accordance with the terms of this Agreement. SECTION 3. TIME FOR SERVICES TO BE RENDERED. Consultant shall complete the Services required under this Agreement according to the schedule set forth in Exhibit B, attached hereto ana incorporated herein by this reference -1- '23 26 1 1 SECTION 4. TERM. This Agreement shall commence on July 1, 1998, and shall remain and continue in effect until tasks described herein are completed, but in no event later than July 1, 1999. SECTION 5 PERFORMANCE. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services, as are required of Consultant hereunder, in meeting its obligations under this Agreement. Consultant's performance under this Agreement shall be continuously evaluated by Fire Chief ( "Chief ") or his or her designee Consultant shall be notified in writing of any deficiency in a timely manner. Consultant shall have fifteen (15) consecutive business days from service of such notification to cure any deficiency to the reasonable satisfaction of the Director or his or her designee. SECTION 6. EXTRA SERVICES. No extra services shall be rendered by Consultant under this Agreement unless such extra ser-,ices first shall have been authorized in writing by the City. SECTION 7 CITY SUPERVISION. The Fire Chief of the City, -r n s or her designee, shall have the right of general s_per,, Sion of all work per- formed by Consultant and shall be the City's agent with respect to obtaining Consultant's compliance hereunder. The Chief or his or her designee shall at all times ha «e access to the Consultant's work for the purposes of _- =ec:_ng the same and determining that the work is being __crmed in accordance with the terms of the Agreement. SECTION 8 COMPENSATION. The City agrees to compensate _onsa_tant for its Services in the amounts as provided in the fee sc^.eaule set forth in Exhibit C, attached hereto and incorporated nerein by this reference. The total compensation to be paid by �7ity to Consultant shall not exceed $ 15.000.00 for the total term of the Agreement, including reimbursable expenses, unless aaditional payment is approved by the City Council DOM .im 26 Consultant shall submit invoices monthly, in duplicate, for actual services performed. The invoices shall include supporting documentation such as detail of employee classifications and hours worked, receipts for reimbursable expenses billed to City and additional support information as City may reasonably require. The City shall review each invoice submitted by the Consultant to determine whether the services performed and materials submitted are in compliance with the provisions of this Agreement All invoices shall be approved or returned to Consultant for correction. SECTION 9. SUSPENSION, TERMINATION OR ABANDONMENT OF AGREEMENT. The City may, at any time, with or without cause, suspend, terminate or abandon this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the consultant shall .immediately cease all work under this Agreement, unless the notice provides otherwise. Upon receipt of such notice, the Consultant shall immediately prepare and serve upon `ne City an invoice covering all outstanding fees or other _ -a mea compensation Within thirty (30) days after approval of saia invoice, the City shall cause payment to the Consultant the amount so approved, or the City shall provide the Consultant with a v%r__ten statement objecting to the charge. For .incomplete tasks in progress as of the date of the giving of notice of termination by the City, Consultant shall be compensated for _-_,al costs and work performed as of the effective date of such e If the City suspends, terminates or abandons a portion of _^is Agreement, such suspension, termination or abandonment shall make void or invalidate the remainder of this Agreement. SECTION 10 BREACH OF CONTRACT In the event that __- suitant is in default under the terms of this Agreement, the -_ty snall have no obligation or duty to continue compensating __-:s.ltant for any work performed after the tasks described erean are performed to the reasonable satisfaction of the Fire --hief cf the City Failure by the Consultant to make progress in the performance of work hereunder, if such failure arises out of causes beyond his or her control, and without fault or negligence of the Consultant, shall not be considered a default. -3- 229 261, „;I I£ the Chief or his or her designee determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. SECTION 11. OWNERSHIP OF DOCUMENTS. All original docu- ments, designs, drawings and notes prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permis- sion of the Consultant Upon termination of this Agreement, consultant shall turn over to City all original papers, drawings, 7oaels, reports, documents or other materials generated by _cns,_ltan*_ under this Agreement SE27I0N 12 OWNERSHIP OF MATERIALS. All reports, docu- _as, f oppy discs, diskettes or other materials developed or discovered by Consultant during the course of this Agreement sra'_ be solely the property of the City without restriction or __ _tau on on City's use SECTION 13. CONFIDENTIALITY. Consultant shall not, either ._ring or after the term of this Agreement, disclose to any third carry any confidential information relative to the work or the c:ssness of the City and /or any affiliated organization, without !ire written consent of the City SECTION 14 PUBLICATION. Publication, teaching or reproauction by Consultant of information directly derived from worn, performed or data obtained in connection with services rendered under this Agreement is prohibited unless first approved in writing by City ?^ i 26 j SECTION 15. EXAMINATION OF RECORDS. Consultant agrees that any duly authorized representative of City shall have access to and the right to examine any pertinent books, documents, papers, and accounting records of Consultant which pertain to trans- actions under this Agreement for a period of three (3) years after expiration of this Agreement. SECTION 16 INDEPENDENT CONTRACTOR. The Consultant is and shall at all times remain as to the City a wholly independent contractor. Neither the City nor any of its officers, employees or agents shall have control over the conduct of the Consultant or any of the Consultant's officers, employees or agents, except as expressly set forth in this Agreement. The Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. No employee benefits shall be available to Consultant in connec -ion with the performance of this Agreement. Except as prow ded in the Agreement, City shall not pay salaries, wages, or __.__ Compensation to Consultant for performing services here - _r= r for City. City shall not be liable for compensation of or _roe- r,i'_ication to Consultant for injury or sickness arising out performing services hereunder. SECTION 17 LEGAL RESPONSIBILITIES The Consultant shall, _ _imes during the term of this Agre -ent, have in full ____e and effect, all licenses and permits required of it by law, _.z:;ud,-ng, but not limited to, an E1 Segundo Business license. The Consultant shall keep itself informed of State and Federal _aws and regulations which in any manner affect those employed by one Consultant or in any way affect the performance of the services pursuant to this Agreement. The Consultant shall at all =_mes observe and comply with all applicable laws, ordinances, coces and regulations of federal, state and local governments, _.eluding but not limited to the E1 Segundo Municipal Code The C_ 1, and its officers, employees or agents, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. Consultant may be required to file a Statement of Economic Interests (Form 730 of the California Fair Political Practices Commission) with the City for employees designated to the City to be used on this project prior to the execution of this Agreement -5- 227 26 1 1 r - SECTION 16. EQUAL OPPORTUNITY CLAUSE. Consultant and its sub - consultants shall not discriminate against any employee or applicant for employment in its recruiting, hiring, promotion, demotion, transfer, layoff, rates of pay or other forms of compensation, selection for training including apprenticeship, or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age or physical handicap in the performance of this Agreement and shall comply with the provisions of the State Fair Employment Practices Act as set forth in Part 4 5 of the Division 2 of the California Labor Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88 -352, and all amendments thereto; Executive Order No. 11246; and all administrative rules and regulations issued pursuant to such acts and order SECTION 19. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. §1101, et seq ), as amended, and, in connection therewith, shall not employ .nautncrized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work a-3 /or services covered by this Agreement, and should the Federal cvernment impose sanctions against the City for such use of _Tau._7au. norized aliens, Consultant hereby agrees to, and shall, re_mosrse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, - rcirred by the City in connection therewith. SECTION 20 AMERICANS WITH DISABILITIES ACT Consultant snail comply with all requirements of the Americans With :�_sabilities Act (ADA) 1990 (42 USC Section 120101 et. seq.) SECTION 21 NOTICE Whenever it shall be necessary for __tner party to serve notice on the other regarding this F.creement, such notice shall be served by personal service or certified mail, postage prepaid, return receipt requested, accressed to the City of E1 Segundo, Fire Department, 314 Main Street, E1 Segundo, California, 90245, and the Consultant at Lvn Riley, EMS Educational Services 2937 E1 Caminito Street La ^rescent. CA 91214 unless and until different addresses may be furnished in writing by either party to the other. Notice shall ne deemed to have been served on the day of personal service or seventy -two (72) hours after the same has been deposited in the United States Postal Services This shall be valid and sufficient service of notice for all purposes. Iran '' ^R 26 SECTION 22. ASSIGNMENT. The Consultant shall not assign, transfer or subcontract the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. SECTION 23. INSURANCE. a. Professional Liability Insurance. The Consultant shall, prior to the effective date of this Agreement, secure from a company or companies authorized to do business in the State of California, pay for, and maintain in full force and effect during the term of this Agreement, a policy or policies of errors and omissions and personal auto insurance. b. Additional Insured. The City and its respective elected and appointed officers, employees and agents shall be named as additional insured on the comprehensive general and auto l:aoility policies required under this Agreement. The coverage shall contain no special limitation on the scope of protection af'_oraed to the City, its officers, employees and agents. For a -., claims related to the services under this Agreement, the 2cnsultant's insurance coverage shall be primary insurance as respects the City, its officers, employees and agents. Any _ns-_ance or self - insurance maintained by the City, its officers, employees or agents shall be excess to the Consultant's insurance and shall not contribute with it. aria 229 26:1..::' C. Insurance Certificates. Prior to the effective date of this Agreement, the Consultant shall file with the City Certificates of Insurance for all insurance policies required under this Agreement. A current Certificate or Certificates shall be maintained on file at all times during the term or extended terms of this Agreement. Each such Certificate shall be subject to approval as to form by the City Attorney of the City. Each such Certificate shall bear an endorsement providing that the policy to which it relates cannot be terminated or materially altered except after thirty (30) days prior notice to the City either by hand delivery to the City or sent by U.S. certified and registered mail. d Termination for Lack of Required Insurance Coverage If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, all required insurance and coverage, the City may obtain such coverage at Consultant's expense, and deduct the cost thereof from sums due Consultant hereunder, and /or terminate this Agreement, forthwith SECTION 24 INDEMNIFICATION. The Consultant agrees to, and snail defend, indemnify, protect and hold harmless the City, its e:--L- ive and appointive boards, officers, officials, employees, aaen s and volunteers from and against any and all claims, aemands, losses, defense costs, fines, penalties, expenses, causes of action and judgments at law or in equity, or liability cf any kind or nature which the City, its elective and appointive .Darns, officers, officials, employees, agents and volunteers may _.s -a_n or incur or which may be imposed upon them for injury to cr aeatn of persons, or damage to property arising out of Consultant's performance under the terms of this Agreement. SECTION 25 ENTIRE AGREEMENT This Agreement contains the e^--ire understanding between the City and Consultant. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent Tcd.fications to this Agreement shall be effective only if in ,..ruing and signed by all parties. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding. 'l 0 261 1 SECTION 26. WAIVER. Waiver by any party hereto of any term, condition, or covenant of this Agreement shall not constitute the waiver of any other term, condition, or covenant hereof. SECTION 27 BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto. SECTION 28 ATTORNEY'S FEES. If litigation is reasonably required to enforce or interpret the provisions of this Agree- ment, the prevailing Party in such litigation shall be entitled to an award of reasonable attorney's fees, in addition to any other relief to which it may be entitled. SECTION 29. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California SECTION 30 EFFECTIVE DATE AND EXECUTION. This Agreement snail be effective from and after the date it is signed by the representatives of the City. This Agreement may be executed in = cunterparts SECTION 31. APPROVAL BY CITY COUNCIL. On Jul y City Council of the City of E1 Segundo approved the --co this Agreement and authorized the Mayor to sig n _reement on behalf of the City. 7, 1998, the City entering this '31 IN WITNESS WHEREOF, Agreement to be executed CITY OF EL SEGUNDO By Mayor,'Mike Gordon APPROVED AS TO FORM: i — Mark D Hensley -ty Attorney _: dv Mor s n :�lerk ,261 I the parties hereto have caused this the day and year first above written. CONSULTANT- By. ^ ,�V Print /Type Name: -10- ?32 261 EXHIBIT A SCOPE OF CONSULTANT'S SERVICES The EMS Educator agrees to provide a combined thirty -three (33) hours of continuing education /quality assurance program hours to the E1 Segundo Fire Department monthly, or as otherwise mutually agreeable to the EMS Educator and the Fire Chief. a All services are to be provided sub3ect to the approval of the Fire Chief. b The EMS Educator is to provide annually a minimum of twenty - four (24) hours of continuing education to each E1 Segundo Fire Department paramedic. All continuing education so provided shall meet the criteria established by the County of Los Angeles and the State of California to fulfill recertification requirements Tae EMS Educator is to provide annually a minimum of twelve =2? hours of continuing education to each E1 Segundo Fire Department EMT -1. All continuing education so provided shall meet the criteria established by the California State Fire Marshals Office The EMS Educator is to provide limited liaison between the E1 Segundo Fire Department and the emergency medical community _rcluding local hospitals and the Los Angeles County Health Department _ Tne EMS Educator is to provide limited liaison between the E1 Segundo Fire Department and the emergency medical community _nclud ng local hospitals and the Los Angeles County Health Department The EMS Educator is to provide such records and reports to the __re Chief, as will permit an effective and comparable evaluation of the programs described above. g The EMS Educator is to provide leadership and coordination in implementing and maintaining a department-wide quality assurance (improvement) program and continuing education for EMT -1s and EMT -Ps. -11- 233 261 1 ;1 EXHIBIT B TIME SCHEDULE TO PROVIDE CONSULTANT'S SERVICES From July 1, 1998 through June 31, 1999 will provide 33 hours of continuing education instruction (11 hours per shift (A, B, C) per month -12- P34 EXHIBIT C CONSULTANT'S FEE SCHEDULE $37.50 /hour 33 hours /month (11 hours per shift /3 shifts $1,250.00 /month -13- 2611...:1 -' 235 AMMEMDMENT TO PROFESSIONAL AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND EVELYN A. RILEY, WED. R.N.. M.I.C.N. The professional services Agreement (Contract #2611) ( "Agreement ") entered into July 7, 1998, between the City of El Segundo and Evelyn A Riley, M.Ed , R N , M I C N is hereby amended as follows- SECTION 1 TERM This Agreement shall commence on July 1, 1999, and shall remain and continue in effect until tasks described herein are completed, but in no event later than September 30, 2001 SECTION 31 APPROVAL BY CITY COUNCIL On July 6.199 , the City Council of the City of El Segundo approved the City entering into this Agreement and authorized the Mayor to sign this Agreement on behalf of the City IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written CITY OF EL SEGUNDO By Mayor APPROVED AS TO FORM Mark D Hensley City Attorney ATTEST CONSULTANT:, By Print/Type Name -t- ?Zr, EXHIBIT B TIME SCHEDULE TO PROVIDE CONSULTANT'S SERVICES From July 1, 1999 through September 30, 2001 will provide 33 hours of continuing education instruction (11 hours per shift — A, B, Q per month 237 City of eCs¢yundo INTER - DEPARTMENTAL CORRESPONDENCE Date: July 1, 1999 To: Craig S. Pedego, Fire Chief From: Lyn Riley, EMS Educator Subject: RENEWAL OF CONTRACT This memo is to assure you that all terms and conditions of my contract (July 1, 1998 through June 30, 1999) are in full force An extension of my contract is to be considered at the July 6, 1999 City Council meeting Evelyn A Riley ?38 EL SEGUNDO CITY COUNCIL MEETING DATE: July 6, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Professional Services Agreement with Public Sector - Personnel Consultants to conduct a Classification and Compensation Study of positions and classifications represented by the Supervisory and Professional Employees Association and the City Employees Association RECOMMENDED COUNCIL ACTIOW Approve entering into a Professional Services Agreement with Public Sector- Personnel Consultants to conduct Classification and Compensation Study of positions and classifications represented by the Supervisory and Professional Employees Association and the City Employees Association INTRODUCTION AND BACKGROUND The current Memorandums of Understanding between the City and both the Supervisory and Professional Employees Association and the City Employees Association provide that a Classification and Compensation Study be conducted by an outside consultant for the 120 positions and 89 classifications represented by the respective Employee Associations Classification and /or salary range changes resulting from the study will be effective July 1, 1999 DISCUSSION* City Council authorized a Request for Proposal concerning the Classification and Compensation Study at the regular meeting of April 6, 1999 RFP's were mailed to twelve consulting firms Five firms submitted proposals for the project A joint management - employee association committee was formed to evaluate proposals and submit analyses and recommendations to the City Manager Members of the committee included the Interim Assistant City Manager, Senior Human Resources Analyst, Finance Director, and representatives of the Supervisory & Professional Employees Association and the City Employees Association The five proposals were evaluated by the committee and three firms were asked to make presentations to the committee on the project References were checked on all five proposals submitted Overall comments and recommendations were forwarded to the City Manager Public Sector - Personnel Consultants was recommended based on a fixed cost of $37,500, a timeline of 90 days on project, scope and methodology of study, and a one -year warranty on implementation support following completing of the study ATTACHED SUPPORTING DOCUMENTS. Professional Services Agreement between the City of El Segundo and Public Sector - Personnel Consultants FISCAL IMPACT (Check one) Operating Budget, X Capital Improv. Budget: Amount Requested $37,500 Project/Account Budget $76,150 Project/Account Balance $76,150 Date, 6/30/99 Account Number: 001. 400 - 2901 -4299 Project Phase* Appropriation Required - Yes_ No X 31614 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this day of July '1999, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and the PUBLIC SECTOR PERSONNEL CONSULTANTS hereinafter referred to as "Consultant ". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows' 1 SCOPE OF SERVICES Consultant agrees to perform the services set forth in Exhibit "A" "PROJECT SCOPE AND METHODOLOGY, & PROJECT TIME AND COSTS ESTIMATE" and made apart hereof Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law Consultants shall begin its services under this Agreement on July 7th , 1999 Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein N 'AGREEMNT MST -1- ?�n 2 STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control, Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or created pursuant to tnis Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement 3 CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement Consultant shall observe and comply with all such laws and regulations affecting its employees City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. N 1HGREEMNT MST -2- �41 4 PERSONNEL Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. N 1AGREEMNT MST -3- 242 5 COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibit "A" hereto and made a part hereof. Payments shall be made within thirty (30) days after receipt of each invoice as to all non - disputed fees If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice 6 ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit "A ", unless such additional services are authorized in advance and in writing by the City Manager Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7 ASSIGNMENT All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager 8 FACILITIES AND RECORDS City agrees to provide: suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any N \AGREEMNT MST -4- X43 Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9 TERMINATION OF AGREEMENT, This Agreement maybe terminated with or without cause by either party upon 30 days written notice In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination 10 COOPERATION BY CITY All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant N 1AGREEMNT MST -5- 244 in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11 OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City With respect to computer files, Consultant shall make available to the City, upon reasonable written reouest by the City, the necessary computer software and hardware for purposes Of accessing, compiling, transferring and printing computer files. 12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et sea Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement N IAGREEMNT MST - -- X45 or relating to any project or property located within the City Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunderor with respect to any project or property located within the City City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (b) Consultant covenants that neither they nor any officer or principal of their fine has any interest in, or shall they acquire any interest, directlyor indirectlywhich will conflict N UAGREEMNT MST -7- - 24F) in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. 13 DEFAULT In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14 INDEMNIFICATION (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, N 1AGREEMNT MST -8- 247 "Indemnitees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or ansing out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Consultant of Consultant's services under this agreement or the negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the City The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled to indemnity in order to be so indemnified The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement N %AGREEMNT MST WE - -- 248 The Consultant's indemnification does not extend to Claims occurring as a result of the City's negligent or willful acts or omissions 15. INSURANCE. A Insurance Requirements Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may anse from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees Insurance is to be placed with insurers with a current A M Best's rating of no less than ANIL Consultant shall provide the following scope and limits of insurance broad as (1) Minimum Scone of Insurance. Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001) (b) Insurance Services Office form number CA 0001 (Ed 1 187) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement N WGREEMNT MST -10- 20 (d) Errors and omissions liability insurance appropriate to the Consultant's profession. (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage (c) Workers' Compensation and Employer's Liability Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident occurrence (d) Errors and Omissions Liability: $1,000,000 per B Other Provisions Insurance policies required by this Agreement shall contain the following provisions: N UAGREEMNT MST -11- 250 (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City (2) General Liability and Automobile Liabifity Coverages (a) City, as officers, officials, and employees and volunteers are to be covered as additional insureds as respects. liability ansing out of activities Consultant performs, products and completed operations of Consultant, premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance N �AGREEMNT MST (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. -12- 251 (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Employer's Liability Coverage Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City C Other Requirements Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with The City Attomey may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf City reserves the right to inspect complete, certified copies of all required insurance policies, at any time (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides N WAGREEMNT MST -13- 252 (2) Any deductibles or self - insured retentions must be declared to and approved by City At the option of the City, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16 ENTIRE AGREEMENT This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to Me subject matter herein Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding 17 GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement Any litigation con ceming this Agreement shall take place in the Los Angeles County Superior Court N WGREEMNT MST -14- 25" 18. ASSIGNMENT OR SUBSTITUTION City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. 19 MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void 20 AUTHORITY TO EXECUTE The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her /their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder N IAGREEMNT MST -15- 254 21. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows 0 Attention Don Lewis Human Resources City of El Segundo 350 Main Street El Segundo, California 90245 Telephone (310) 322 -4670, extension 204 Facsimile (310) 322 -6053 Consultant. Attention. Henri Van Adelsberg, President PUBLIC SECTOR PERSONNEL CONSULTANTS 4330 N Civic Center Plaza, Suite 202 Scottsdale, Arizona 85251 — 3530 (480) 947 -6164 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service N 1AGREEMNT.MST -16- 255 20. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written By Q C..� Title /�1f b DFP CITY OF EL SEGUNDO By ATTEST Cncy Mortesen City Clerk N 1AGREEMNT MST MULE 256 EXHIBIT "A" PROJECT SCOPE AND METHODOLOGY Following is our overall work plan and approach to achieving the City's objectives for the design, conduct, and implementation of a classification and compensation study for the City's Supervisory and Professional Employees Association and the City Employees Association A OBJECTIVES OF THE PROJECT The recommended plans, programs, systems and administrative procedures will meet these ten most important criteria - Internally equitable - Externally competitive - Readily understood - Easily updated - Personally motivating 8 SCOPE OF THE PROJECT - Financially responsible - Legally defensible - Efficiently administered - Reflecting City's values - Technically up -to -date The project includes lob analysis, job information interviews, position classification, job content evaluation, ADA /EEO - compliant class specifications, salary survey and comparison salary range schedule, salary range recommendations, fiscal impact estimates and an implementation plan for approximately 120 positions to an estimated 89 distinct job classifications C PROJECT METHODOLOGY t Quality Control To ensure a high quality project, we have built to several layers of procedural and slat stical controls, to addition to those already to EZ COMP Internally, we follow a prescribed series of steps in each project phase, which are reviewed by our Project Director Externally, we request that the Director of Human Resources /Risk Management, Association representatives, and the department heads review our work to minimize the chance of errors and to ensure that it reflects the City's organizational values 2 Job Content Analysis PSPC We will obtain, verify and analyze the duties and responsibilities of each position tmough the comprehensive Position Description Questionnaire (PDQ) completed by each incumbent, and an individual worksite job information interview with an incumbent of every job classification (estimated 84) The purpose of the interviews is to verify the data on the PDO, obtain additional insight into the scope and complexity of the lob duties, observe technical processes, and to provide the employees with an additional method of participation in the project CITY OF EL SEGUNOO, CALIFORNIA -2- 4/99 257 3. Position Classification Each of the included 120 positions will be analyzed, on a whole -lob basis, to determine their primary characteristics, including the following. - Is there a current City occupational lob group comprised of classifications with essential functions similar to those of the subject position, if so, - To which of the group's lob classes, and at what level, are the subject position's essential functions most comparable, and, - Are they sufficiently comparable ( +/- 20% rule) to be allocated to that job classification, utilize the same title, require the same minimum qualifications, and be assigned to the same salary range. - If the City currently does not have a sufficiently comparable lob classification, what should be the subject position's job classification and title - Are the number of sequential lob levels within a job group (e g accurately reflective of the levels of job complexity within the occupation 4 Classification Notification and Appeal Resolution Process We will provide the City with a process to notify each employee of their position's recommended lob classification, after the OC reviews with the Director of Human Resources /Risk Management and department heads. Employees who feel that significant duties and responsibilities have been overlooked may request that we take a second look We will conduct a second lob analysis, and may utilize the FESor other quantitative lob evaluation system to determine the position's job point total which can be matched to the nearest job class within the relevant job group We will notify the Human Resources Department of our final recommendations 5 Class Specifications PSPC We will prepare a customized ADA /EEO - compliant class specification (in the City's standard format or other desired format) for each lob classification Special attention will be paid to the Essential Functions to conform with the ADA guidelines Tney may include the following components Class Title Desired Knowledges and Skills Distinguishing Features Minimum Training and Experience Essential Functions Required Licenses and Certificates FLSA Designation Working Conditions The initial drafts will be circulated to the Director of HR /RM and department heads for quality control review and comments The final drafts will incorporate the additions, deletions, and changes recommended during the quality control process, and be provided in printed and diskette formats CITY OF EL SEGUNDO, CALIFORNIA 4/99 -3- 25F 6. Point- Factor Job Content Evaluation (Internal Equity) For precision in lob class and individual position analyses, and subsequent salary range determinations, we may utilize the Factor Evaluation System (FES) method to quantify and compare the lob complexity of a lob classification. FES is the most extensively validated and commonly utilized quantitative lob evaluation system for public sector occupations, consisting of the following flexible compensable factors Knowledge Required Personal Contacts Complexity Supervisory Controls Scope and Effect Work Environment Guidelines Provided Supervision Exercised Physical Demands We will combine lob points with salary data to construct scatter diagrams and conduct cone dispersion and line of central tendency (LCT) analyses of the current salary relationships among the various occupational lob groups This process will identify variances from the norms for positive "equal pay for equal lob content" relationships, and provide the basis for correcting such variances 7 Median Rates Data Compilation a Benchmark Job Selection will be made by identifying City lob classifications common to the predetermined local wage comparison agencies, clearly identifiable, and representative of standard occupational lob groups b Compensation Data Collection by one or more of the following methods - Customized salary survey questionnaire - Data extraction from established salary surveys. - Data extraction from the pay plans of designated public employers c Data Quality Control includes editing data for accuracy, and proper matching to the benchmark classifications, and phone /fax follow -ups for data clarification, if required d Degree of Variance Determination will be made with a standard lob level guide to indicate the extent of whole -lob variance from the survey benchmarks B Marketplace Comparison We will provide the City with charts comparing its current salary structure to the mean of the selected public comparator employers 9 Compensation Competitiveness Policy We will assist the City to select the compensation competitiveness policy which best fits its compensation strategy and financial resources, by providing fiscal impact estimates at various percentage relationship to the prevailing rates PSPC CITY OF EL SEGUNDO, CALIFORNIA 4/99 -4- ?59 10 Salary Plan Development We wil _oare alternative salary structures and schedules for the City to select the one tat best fits its compensation philosophy, with the following criteria - Method of administration, i e measured lob performance, longevity, or skill - Width of the salary ranges or broadbands from Minimum to Maximum - Varying salary range widths for FLSA non - exempt or exempt positions - Open salary ranges for pay- for - performance plan - If steps within the salary ranges, number of steps - Number of salary ranges /grades in the schedule - Percentage separation between salary ranges /broadbands - Recognition of longevity, unique assignments and special skill requirements - Remuneration for required special licenses, certifications and registrations - Linkage of performance evaluations to merit increase opportunity 11 Implementation Plan Development We will consult with the Director of Human Resources /Risk Management on a plan for transition to the recommended plans, including a timetable for the principal activities and estimates of required financial resources The plan will identify the revisions and /or additions to the City's compensation policies and procedures, for effective implementation 12 Draft and Final Repert Preparation and Systems Installation We will provide the Director bf Human Resources /Risk Management with a draft of our final report for review and critique, including the compensation market data, salary structure comparison tables, fiscal impact estimates, job classification and salary range listings, class specifications, and procedures for implementation We wil) install our EZ COMP program and project files on the Human Resources Department's computer 13 Final Report Presentation We will conduct a workshop presentation of our final report and recommendations to the City Council, department heads, and Association representatives 14 Discussion Facilitation We will facilitate the discussion process between the Association representatives and the City management regarding the results of the study by providing a(n) - thorough explanation of process for determining comparability of benchmarks - overview of the statistical methods for determining data medians and means - example of the process for assigning benchmarks to salary ranges - illustration of the method for linking non - benchmarks to benchmarks - the approach to determining internal relationships between related job classes We be available throughout these discussions to answer specific questions and conduct follow -up research PSPC CITY OF EL SEGUNDO, CALIFORNIA 4/99 -5- 260 D. ENSURING THE CITY'S SELF - SUFFICIENCY The City of El Segundo will be self - sufficient in all aspects of maintenance of the updated position classification and compensation plan through these services. 1. Procedure Manuals - we will provide the City with the following manuals - PSPC Position Classification Procedure Guide - PSPC Salary Administration Procedure Guide 2 Training Workshop - for Human Resources and designated City staff in lob analysis, position classification, salary surveys, salary plan design and administration 3 Class Specification Diskettes - we will provide the City with diskettes containing all of the final class specifications for subsequent internal maintenance 4 EZ COMP - we will install our PC -based EZ COMP program and project files on the Human Resources Department's computer. 5 Initial Year's Implementation Warranty Support- we will analyze, classify, evaluate and provide a salary range /band recommendation for any changed or new position or entire lob class, at no additional cost F EXTENSIVE EMPLOYEE COMMUNICATION AND PARTICIPATION One of the most important factors for successful implementation of new or updated classification and compensation plans is extensive employee participation and communication City employees will participate by - Attending pre - project briefings for employees, supervisors and department heads - Providing position information through a Position Description Questionnaire - Elaborating on their lobs in individual or group lob information interviews - Requesting a second review of our recommended classification of their position - Receiving information through employee newsletter or project progress bulletins - Attending post - project briefings for all employees, supervisors department heads - Receiving information pamphlets /booklets describing the new plans and systems - Participating in technical plan maintenance and administration workshops F MINIMAL CITY SUPPORT REQUIRED We are totally self - supporting in projects of this nature and will perform all of the c-oiect tasks We do not require any substantive staff support from the City other than s :austical information and assistance with appointments for group/ individual meetings We appreciate, but do not require any office space, clerical assistance, computers, or duplicating equipment We will provide all of the data entry, data processing, cupkcating, and related report preparation functions PSPC CITY OF EL SEGUNDO, CALIFORNIA 4/99 -6- 261 PROJECT TIME AND COST ESTIMATE A PROJECT TIME ESTIMATE We estimate that the total project will be completed within ninety (90) days from the initial on -site project planning and employee briefing meetings A Gantt chart illustrating the estimated duration and sequence of the project's major tasks follows this page B PROJECT COST ESTIMATE We estimate that the project's total cost, including all fees for professional services and reimbursement of out —of— pocket expenses, will not exceed $37,500. We do not require any advance payments, and will provide the City with monthly invoices for the professional services provided and out —of— pocket expenses incurred during the month We request that the City pay the invoices within thirty (30) days of their receipt C FLEXIBLE WORK PLAN AND NEGOTIABLE PROJECT COST Our work plan is flexible and total project cost negotiable, and we will discuss, modify, add or delete any work task to increase the project's responsiveness to the City's neeos and financial resources PSPC CITY OF EL SEGUNDO, CAUFORNIA 4/99 —7— 262 EXHIBIT PROJECT SCOPE AND METHODOLOGY Following is our overall work plan and approach to achieving the City's objectives for the design, conduct, and implementation of a classification and compensation study for the City's Supervisory and Professional Employees Association and the City Employees Association A OBJECTIVES OF THE PROJECT The recommended plans, programs, systems and administrative procedures will meet these ten most important criteria - Internally equitable - Externally competitive - Readily understood - Easily updated - Personally motivating B. SCOPE OF THE PROJECT - Financially responsible - Legally defensible - Efficiently administered - Reflecting City's values - Technically up -to -date The project includes job analysis, job information interviews, position classification, lob content evaluation, ADA /EEO- compliant class specifications, salary survey and comparison, salary range schedule, salary range recommendations, fiscal impact estimates, and an implementation plan for approximately 120 positions in an estimated 89 distinct lob classifications C PROJECT METHODOLOGY 1 Oualrty Control To ensure a high quality project, we have built in several layers of procedural and statistical controls, in addition to those already in EZ COMP Internally, we follow a prescribed series of steps to each project phase, which are reviewed by our Project Director Externally, we request that the Director of Human Resources /Risk Management, Association representatives, and the department heads review our work to minimize the chance of errors and to ensure that it reflects the City's organizational values 2 Job Content Analysis PSPC We will obtain, verify and analyze the duties and responsibilities of each position through the comprehensive Position Description Questionnaire (PDO) completed by each incumbent, and an individual worksite job information interview with an incumbent of every job classification (estimated 84) The purpose of the interviews is to verify the data on the PDQ, obtain additional insight into the scope and complexity of the job duties, observe technical processes, and to provide the employees with an additional method of participation in the project CITY OF EL SEGUNDO, CALIFORNIA -2- 4199 X63 /iy,e -3 /b('- 00,P, 3 Positron Classification Each of the included 120 positions will be analyzed, on a whole -lob basis, to determine their primary characteristics, including the following - Is there a current City occupational lob group comprised of classifications with essential functions similar to those of the subject position, if so, - To which of the group's lob classes, and at what level, are the subject position's essential functions most comparable, and, - Are they sufficiently comparable ( +/- 20% rule) to be allocated to that lob classification, utilize the same title, require the same minimum qualifications, and be assigned to the same salary range - If the City currently does not have a sufficiently comparable job classification, what should be the subject position's lob classification and title - Are the number of sequential lob levels within a Job group (e g accurately reflective of the levels of lob complexity within the occupation 4 Classification Notification and Appeal Resolution Process We will provide the City with a process to notify each employee of their position's recommended lob classification, after the OC reviews with the Director of Human Resources /Risk Management and department heads Employees who feel that significant duties and responsibilities have been overlooked may request that we take a second look We will conduct a second job analysis, and may utilize the FESor other quantitative lob evaluation system to determine the position's lob point total which can be matched to the nearest job class within the relevant lob group We will notify the Human Resources Department of our final recommendations 5 Class Specifications We will prepare a customized ADA /EEO - compliant class specification (in the City's standard format or other desired format) for each lob classification Special attention will be paid to the Essential Functions to conform with the ADA guidelines They may include the following components Class Title Desired Knowledges and Skills Distinguishing Features Minimum Training and Experience Essential Functions Required Licenses and Certificates FLSA Designation Working Conditions The initial drafts will be circulated to the Director of HR /RM and department heads for quality control review and comments The final drafts will incorporate the additions, deletions, and changes recommended during the quality control process, and be provided in printed and diskette formats PSPC CITY OF EL SEGUNDO, CALIFORNIA 4/99 -3- 264 6 Point— Factor Job Content Evaluation (Internal Equity) For precision in lob class and individual position analyses, and subsequent salary range determinations, we may utilize the Factor Evaluation System (FES) method to quantify and compare the lob complexity of a lob classification FES is the most extensively validated and commonly utilized quantitative lob evaluation system for public sector occupations, consisting of the following flexible compensable factors Knowledge Required Personal Contacts Complexity Supervisory Controls Scope and Effect Work Environment Guidelines Provided Supervision Exercised Physical Demands We will combine lob points with salary data to construct scatter diagrams and conduct cone dispersion and line of central tendency (LCT) analyses of the current salary relationships among the various occupational lob groups This process will identify variances from the norms for positive "equal pay for equal lob content" relationships, and provide the basis for correcting such variances 7 Median Rates Data Compilation a Benchmark Job Selection will be made by identifying City lob classifications common to the predetermined local wage comparison agencies, clearly identifiable, and representative of standard occupational lob groups b Compensation Data Collection by one or more of the following methods. - Customized salary survey questionnaire - Data extraction from established salary surveys - Data extraction from the pay plans of designated public employers c Data Quality Control includes editing data for accuracy, and proper matching to the benchmark classifications, and phone /fax follow -ups for data clarification, if required d Degree of Variance Determination will be made with a standard lob level guide to indicate the extent of whole -lob variance from the survey benchmarks 8 Marketplace Comparison We will provide the City with charts comparing its current salary structure to the mean of the selected public comparator employers 9 Compensation Competitiveness Policy We will assist the City to select the compensation competitiveness policy which best fits its compensation strategy and financial resources, by providing fiscal impact estimates at various percentage relationship to the prevailing rates PSPC CITY OF EL SEGUNDO, CALIFORNIA 4/99 -4- ') 6 i 10. Salary Plan Development We will prepare alternative salary structures and schedules for the City to select the one that best fits its compensation philosophy, with the following criteria - Method of administration, i.e measured lob performance, longevity, or skill - Width of the salary ranges or broadbands from Minimum to Maximum - Varying salary range widths for FLSA non - exempt or exempt positions - Open salary ranges for pay - for - performance plan - If steps within the salary ranges, number of steps - Number of salary ranges /grades in the schedule - Percentage separation between salary ranges /broadbands - Recognition of longevity, unique assignments and special skill requirements - Remuneration for required special licenses, certifications and registrations - Linkage of performance evaluations to merit increase opportunity 11 Implementation Plan Development We will consult with the Director of Human Resources /Risk Management on a plan for transition to the recommended plans, including a timetable for the principal activities and estimates of required financial resources The plan will identify the revisions and /or additions to the City's compensation policies and procedures, for effective implementation 12 Draft and Final Report Preparation and Systems Installation We will provide the Director of Human Resources /Risk Management with a draft of our final report for review and critique, including the compensation market data, salary structure comparison tables, fiscal impact estimates, lob classification and salary range listings, class specifications, and procedures for implementation We will install our EZ COMP program and project files on the Human Resources Department's computer 13 Final Report Presentation We will conduct a workshop presentation of our final report and recommendations to the City Council, department heads, and Association representatives 14 Discussion Facilitation We will facilitate the discussion process between the Association representatives and the City management regarding the results of the study by providing a(n) - thorough explanation of process for determining comparability of benchmarks - overview of the statistical methods for determining data medians and means - example of the process for assigning benchmarks to salary ranges - illustration of the method for linking non - benchmarks to benchmarks - the approach to determining internal relationships between related job classes We be available throughout these discussions to answer specific questions and conduct follow -up research PSPC CITY OF EL SEGUNDO, CALIFORNIA 4/99 -5- ? l; D ENSURING THE CITY'S SELF - SUFFICIENCY The City of El Segundo will be self - sufficient in all aspects of maintenance of the updated position classification and compensation plan through these services I Procedure Manuals - we will provide the City with the following manuals - PSPC Position Classification Procedure Guide - PSPC Salary Administration Procedure Guide 2 Training Workshop- for Human Resources and designated City staff in lob analysis, position classification, salary surveys, salary plan design and administration 3 Class Specification Diskettes- we will provide the City with diskettes containing all of the final class specifications for subsequent internal maintenance 4 EZ COMP - we will install our PC -based EZ COMP program and project files on the Human Resources Department's computer 5 Initial Year's Implementation Warranty Support- we will analyze, classify, evaluate and provide a salary range /band recommendation for any changed or new position or entire lob class, at no additional cost E EXTENSIVE EMPLOYEE COMMUNICATION AND PARTICIPATION One of the most important factors for successful implementation of new or updated classification and compensation plans is extensive employee participation and communication City employees will participate by - Attending pre - project briefings for employees, supervisors and department heads - Providing position information through a Position Description Questionnaire - Elaborating on their jobs in individual or group job information interviews - Requesting a second review of our recommended classification of their position - Receiving information through employee newsletter or project progress bulletins - Attending post - project briefings for all employees, supervisors department heads - Receiving information pamphlets /booklets describing the new plans and systems - Participating in technical plan maintenance and administration workshops F MINIMAL CITY SUPPORT REQUIRED We are totally self - supporting in projects of this nature and will perform all of the project tasks We do not require any substantive staff support from the City other than statistical information and assistance with appointments for group /individual meetings We appreciate, but do not require any office space, clerical assistance, computers, or duplicating equipment We will provide all of the data entry, data processing, duplicating, and related report preparation functions PSPC CITY OF EL SEGUNDO, CALIFORNIA 4/99 -6- ///e- 3/ � v() �1 PROJECT TIME AND COST ESTIMATE A. PROJECT TIME ESTIMATE We estimate that the total project will be completed within ninety (90) days from the initial on —site project planning and employee briefing meetings A Gantt chart illustrating the estimated duration and sequence of the project's major tasks follows this page B PROJECT COST ESTIMATE We estimate that the project's total cost, including all fees for professional services and reimbursement of out —of— pocket expenses, will not exceed $37,500 We do not require any advance payments, and will provide the City with monthly invoices for the professional services provided and out —of— pocket expenses incurred during the month We request that the City pay the invoices within thirty (30) days of their receipt C FLEXIBLE WORK PLAN AND NEGOTIABLE PROJECT COST Our work plan is flexible and total project cost negotiable, and we will discuss, modify, add or delete any work task to increase the project's responsiveness to the City's needs and financial resources PSPC CITY OF EL SEGUNDO, CALIFORNIA 4/99 -7- 2 6 R EL SEGUNDO CITY COUNCIL MEETING DATE July 6, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Examination plans for the Personnel Merit System job classifications of Network Technician, Library Assistant and Water/Wastewater Operations Technician RECOMMENDED COUNCIL ACTION. Approve the Examination Plans INTRODUCTION AND BACKGROUND- Chapter 2 28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel', provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System lob classifications DISCUSSION' -REFER TO ATTACHMENT- ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT. (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget Project/Account Balance Date: Account Number* Project Phase Appropriation Required - Yes_ No_ ORIGINATED Lewis, Interim Assistant Date agenda 320 �1 "6q 15 The Human Resources Department has initiated the recruitment, testing and selection process for the job classifications of Network Technician, Library Assistant and Water/Wastewater Operations Technician and has posted the notices of the examinations in accordance with the City's Municipal Code and the City's Personnel Rules and Regulations It is recommended that the City Council approve the examination plans that contain the following examination techniques and weights for each portion of the examinations Network Technician (Open - competitive) Structured Technical and Career Preparation Interview Weighted 60% Library Assistant (Open - Competitive) Structured Technical and Career Preparation Interview Weighted 100% Water/Wastewater Operations Technician (Closed - Promotional) Structured Technical and Career Preparation Interview Weighted 100% ?70 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: July 6, 1999 AGENDA HEADING: Consent Proposed revisions to the class specification for the job classification of Fire Inspector 1 /II RECOMMENDED COUNCIL ACTION, Approve the class specification INTRODUCTION AND BACKGROUND: As a result of the recently announced resignation of an incumbent in a Fire Inspector II position, Fire Department management staff reviewed the position's currently assigned duties and responsibilities and determined that the needs of the City could best be met by combining a number of the functions of current inspection and environmental safety staff The attached class specification reflects the results of Department review and analysis Following the recruitment, testing and selection process, and dependent on the experience, training and education of the selected individual, the department has the option of filling the vacant position at either the Fire Inspector I or Fire Inspector 11 level DISCUSSION City Council approval of the revised class specification is needed so that the Human Resources Department can initiate the recruitment, testing and selection process required to fill the vacant Fire Inspector position Following the posting of the recruitment bulletin as provided in the City's Personnel Rules and Regulations, an examination plan will be presented to the City Council for approval Representatives of the City Employees Association have reviewed the proposed class specification ATTACHED SUPPORTING DOCUMENTS Class specification in add /delete format FISCAL IMPACT N/A NIA (Check one) Operating Budget Capital Improv. Budget Amount Requested Project/Account Budget Project/Account Balance Account Number Project Phase: Appropriation Required - Yes_ No_ Date ORIGINATED Date: June 29, 1999 Interim Assistant agenda 721 /r ') 71 /-/,� —�c;�, /— 00' 16 CITY OF EL SEGUNDO FIRE INSPECTOR I FIRE INSPECTOR it DEFINITION Date Adopted daadaq 16-1896 ».�, .. Under general supervision, participates in a variety of fire prevention and 0 yironrnen 1 code enforcement programs for new and existing commercial, industrial, multi - family, residential and public assembly structures and fire /life safety systems and equipment, participates in public education and fire prevention programs, issues citations, testifies in court, performs related duties as required CLASS CHARACTERISTICS Fire Inspector I• This is the entry level for the Fire Inspectorclass series, incumbents occupying this class are expected to advance their fire protection skills as assigned responsibilities and breadth of knowledge increase with experience, reassignment to the class of Fire Inspector II may be reasonably expected as increased skill and knowledge levels are sufficiently demonstrated However, due to their nature, some positions may be permanently allocated to the Fire Inspector I Class Fire Inspector It Positions of this class are normally filled by advancement from the lower class of Fire Inspector I, or when filled from the outside, require satisfying specialized training and prior experience qualifications, employees in this class are expected to perform with only occasional supervision or assistance and may be called upon to train or direct less experienced personnel EXAMPLES OF DUTIES Depending upon assignment, duties may include, but are not limited to, the following 1 Performs inspections of buildings and equipmentfor fire hazards, proper operation of suppression devices, adequacy of fire escapes and exits, and general compliance with fire code pFev161en6 chemical disclosure, underground storage Fank and industrial waste provisions. 2 Prepares notices for code violations, conducts follow -up inspections to insure corrections have been made and issues permits, issues citations when necessary and closes occupancies which are declared a fire hazard 3 Conducts research, analyzes data, compiles information and prepares and presents reports on inspections and any actions taken with respect to fire prevention, and environEenfal safet- 4 Tests and inspects installed fire protection systems, inspects and tests fire alarm systems, tests and inspects automatic fire suppression systems, conducts fire flows, coordinates work with other local agencies 5 Confers with and advises architects, engineers, attorneys, developers, and the general public regarding Fire Code, the prevention ordinances, and related standards ?7L 1 ,k= / -X10 FIRE INSPECTOR I FIRE INSPECTOR II Page 2 QUALIFICATIONS GUIDELINES Education and /or Experience Fire Inspector 1• Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance Example combinations include graduation from high school or the equivalent, supplemented by specialized training in Fire Prevention, Fire Science, or a related field, including or supplemented by two years of related experience Fire Inspector It: Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory lob performance Example combinations include an A A or A S, degree in Fire Science, or a related field, including or supplemented by the completion of Fire Prevention IA, IB, and IC, and four years of related experience Knowledge, Skills, and Abilities Fire Inspector I Considerable knowledge of the principles, systems, procedures, practices, and methods employed in fire prevention and inspection, Uniform Fire and Building Codes, State and National Fire Codes, local ordinances, and standards Knowledge of Department policies and procedures and the laws and regulations governing operation of a fire agency, fire engineering principles and the systems and equipment used in detecting and suppressing fires Ability to deal effectively with property owners, contractors, architects, and the general public, develop and present clear oral and written reports, operate in awkward /confined spaces, read and understand construction, sprinkler, alarm, and underground water plans, enforce laws and regulations firmly, and tactfully Fire Inspector II* Thorough knowledge of the principles, systems, procedures, practices, and methods i employed m fire prevention and environme I inspection, Uniform Fire and Budding Codes, State and National Fire Codes, state environmental laws�andiegulaions, local ordinances, and standards Knowledge of Department policies and procedures and the laws and regulations governing operation of a fire agency, fire engineering principles and the systems and equipment used in detecting and suppressing fires Ability to deal effectively with property owners, contractors, architects, and the general public, develop and present Gear oral and written reports, operate in awkward /confined spaces, read and understand construction, sprinkler, alarm, and underground water plans, enforce laws and regulations firmly, and tactfully Special Requirements Possession of or the ability to obtain a Class C California driver's license and a satisfactory driving record 273 /-/f- - 3CP1 /-003 EL SEGUNDO CITY COUNCIL MEETING DATE July 6, 1999 AGENDA ITEM STATEMENT AGENDA HEADING. New Business AGENDA DESCRIPTION A Resolution of the City Council to accept grant funding in the amount of $100,000 from the Department of Alcohol Beverage Control (ABC) of the State of California for enforcement and education programs RECOMMENDED COUNCIL ACTION Adopt resolution INTRODUCTION AND BACKGROUND: The State Department of Alcohol Beverage Control has made available grant funding in the amount of $100,000 for a multi jurisdictional approach to an educational /enforcement campaign designed to reduce the illegal sale of alcoholic beverages to minors The El Segundo Police Department will have functional responsibility for coordinating the grant program The Manhattan Beach and Redondo Beach Police Departments will also participate in the program with each city receiving a one -third share of the funding Each city assumes responsibility for completing the program objectives listed in the grant contract, however, some objectives can be accomplished by coordinating enforcement and educational efforts for more effective results The grant program will run from July 1, 1999 through June 30, 2000 and will benefit the city through the educational component that targets local retailers who sell alcoholic beverages and minors who attempt to make illegal alcohol purchases DISCUSSION The El Segundo, Manhattan Beach and Redondo Beach Police Departments will promote a coordinated enforcement and education program to demonstrate how interagency cooperation in implementing and sustaining a variety of countermeasures to reduce the amount of illegal sales of alcohol to minors These countermeasures will include several "minor" decoy operations, seminars for retailers and employees, ABC enforcement training high school presentations the distribution of educational materials and the development of a media campaign Coordinating our efforts, it is anticipated we will also reduce calls for service at ABC licensed establishments and generate a new level of community awareness with regard to alcohol use ATTACHED SUPPORTING DOCUMENTS State of California Standard Agreement Proposed Resolution FISCAL IMPACT (Check one) Operating Budget Capital Improv. Budget: Amount Requested $ 0 Project/Account Budget $ Project/Account Balance* Date- Account Number Project Phase, Appropriation Required - Yes_ No X ORIGINATED Date: June 23, 1999 G /f /I 274 1 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE APPLICATION AND ACCEPTANCE OF GRANT FUNDING IN THE AMOUNT OF $100,000 FROM THE STATE DEPARTMENT OF ALCOHOL BEVERAGE CONTROL WHEREAS, the City of El Segundo desires to undertake a certain project designated Eliminate Alcohol Sales to Youth (EASY) to be funded in part from funds made available through the Grant Assistance to Local Law Enforcement Agencies Project administered by the Department of Alcoholic Beverage Control (hereafter referred to as ABC); NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of EI Segundo authorizes the City Manager and City staff to submit on its behalf, the attached contract, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency The State of California and ABC disclaim responsibility for any such liability BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body IT IS ALSO AGREED that this award is not subject to local hinng freezes The City Clerk shall certify as to the passage and adoption of this Resolution, shall enter the same in the book of the original Resolution of said City, and, shall make a minute of passage and adoption thereof in the record of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted X7 5 PASSED, APPROVED AND ADOPTED this 6th day of July, 1999. Michael Gordon, Mayor City of El Segundo, California ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 6th day of July, 1999, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAN c ind% %lortesen City Clerk APPROVE AS T FORM i Mark D Hensley. City?6tomey 276 sT %TE a eALfFORN1A APPROVED BY THE 6� r - 0003 0 74 STANDARD AGREEMENT— G� CONTRACT NUMBER AM NO 996 -LR04 z (REV s -Btl 26th sTO TAWAYMSFEDEEPALEktWIIERBBffWAT ]N NAMER THIS AGREEMENT, made and entered into this day of May t 9 99 m the State of California, by and betweert State of California, through its duly elected or appointed, qualified and acting AGENCY Assistant Director, Administration of Alcoholic Control , hereafter called the State, and CONTRACTOR'S NAJa City of El Segundo through El Segundo Police Department hereafter called the Contractor WrrNFSSETH That the Contractor for and in consideration of the Covenants, conditions, agreements, and stipulations of the State hereinafter expressed, does hereby agree to finish to the State servtoes and matenais, as follows (Set forth service to be rendered by Contractor, amount to be pad Contractor, time for performance or completion, and attach plans and sperofuntrons, if any) 1 Contractor agrees to provide services as specified in the "Project Narrative" consisting of rune (7) pages and the "Budget Estimate" consisting of one (1) page All pages attached hereto bearing Contractor's name and contract number are hereby incorporated into this agreement by this reference 2 The term of this agreement is. July 1, 1999 through June 30, 2000 3 The maximum amount payable under this agreement shall not exceed $100,000.00 4 The attached Std 17A "Nondiscrimination Clause" consisting of one page and bearing Contractor's name and contract number are hereby incorporated into this agreement by this reference. 5 This agreement may be terminated prior to the expiration date by either party upon thirty (30) days prior written notice If at anytime the Contractor should cease to perform the services specified herein, the contract is deemed to be terrrunated No penalty shall accrue to either parry because of contract temunanon CONMNUED ON 2 SHEETS, EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER The Fro. Islons on the reverse side hereof constitute a part of this agreement \ VN'IT \-E5S WHEREOF, this agreement has been executed by the parties hereto, upon the date first above written STATE OF CALIFORNIA CONTRACTOR CONTRACTOR fit WMr MW w md,wdua/ date aYNmar a WIP" xr,, paM*MMp 01C) El Segundo Police Department Dep ment of Alcoholic Beverage Control nY ( saTNATUFE) oRr.' M NICE OF PERSOK AFDTIILE OF PEF69NSIGNING Anthom M e o /i'ir� y,Pii sr, ,�/q� C1W4iEf' T_4 ADDRESS Assistant Director, Administration /%JAin fT. e:7-.Se36e17o o IrO4 %9.244' DOGUN- ENCUMBERED BY THIS PROGRAM I CATEGORY (CODE AND TITLE) I FUND TITLE Department of General Services 10000000 Compliance ABC FUND Use Only (OPnoNQ USEI 50 1 2/1 2000 PRIOR AMODNT ENCUMBERED FOR THIS CONTRACT Va ITEM 2100 - 101 -081 CHAPTER BA BTATVTE 99 FISCAL YEAR 1999/2000 TOTAL AMOVNT ENCUMBERED TO OBJECT OF EXPENDITURE (CODE AND TOLE) DATE 100 000 00 6-61 -702 Grants - Governmental I nerebv certify upon my own personal knowledge Met budgeted funds T B A NO OR NO are avaltable for the period and purpose of the expenditure stele, above SIGNATURE DF ACCOUNTING OFIRCER 277 ._ CONTRACTOR r STATE AGENCY ED DEPT OF GEN SER CONTROLLER Name of Local Agency: City of El Segundo through El Segundo Police Department Contract Number: 99G -LA04 Page 2 of 3 6. Revisions to the "Grant Assistance to Local Law Enforcement Agencies Project Proposal" and the "Budget Estimate" may be requested by a change request letter submitted by the Contractor. If approved by the State, the revised "Grant Assistance to Local Law Enforcement Agencies Project Proposal" and/or "Budget Estimate" supersede and replace the previous documents bearing those names. A contract amendment will be required to implement any such changes with the exception that changes in a budget line item of expense not to exceed five percent (5 %) of the line item may be authorized without requiring a contract amendment if the total amount of the contract remains unchanged. 7. Contractor agrees to make available to the California State Auditor any books, records, documents, and other evidence pertaining to reimbursable costs, and any matching costs and expenses, and hold them available for audit and inspection by the State for a period of three years after the final payment of this contract. Contractor agrees to make available to the Department of Alcoholic Beverage Control or any State audit entity these same materials pertaining to the performance of this contract at any time during the term of this contract up to a period of three years after the final payment of this contract. 8 Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor. 9 Any dispute concerning a question of fact arising under this contract which is not disposed of by agreement shall be decided by the Director, Department of Alcoholic Beverage Control, or designee, who shall reduce his decision to writing and mail or otherwise furnish a copy thereof to the Contractor. The decision of the Department shall be final and conclusive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the State a written appeal addressed to the Director, Department of Alcoholic Beverage Control. The decision of the Director of Alcoholic Beverage Control or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence In connection with any appeal proceeding under this clause, the contractor shall be afforded an opportunity to be heard and to offer evidence in support of its appeal Pending final decision of a dispute hereunder, Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the State. 10 By signing this agreement, Contractor swears under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against Contractor within the immediately preceding two -year period because of Contractor's failure to comply with an order of the National Labor Relations Board. For the purposes of this section, a finding of contempt does not include any finding which has been vacated, dismissed, or otherwise removed by the court because Contractor has complied with the order which was the basis for the finding. ?7R Name of Local Agency: City of El Segundo through El Segundo Police Department Contract Number: 99G -LA04 Page 3 of 3 11. Only the costs displayed in the 'Budget Estimate" are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor. 12. Title shall be reserved to the State for any State - furnished or State - financed property authorized by the State which is not fully consumed in the performance of this agreement Contractor is responsible for the care, maintenance, repair, and protection of any such property. Inventory records shall be maintained by Contractor and submitted to the State upon request. All such property shall be returned to the State upon the expiration of this contract unless the State otherwise directs. 13 If travel is a reimbursable item, the reimbursement for necessary traveling expenses and per diem shall be at rates set in accordance with Department of Personnel Admimstrauon rates set for comparable classes of State employees. No travel outside of the State of California shall be authorized. No travel shall be authorized outside of the legal junsdiction of Contractor without prior authorization by the State. 14 Prior authonzation by the State in wnung is required before Contractor will be reimbursed for any purchase order or subcontract exceeding $2,500 for any articles, supplies, equipment, or services to be purchased by Contractor and claimed for reimbursement Contractor must justify the necessity for the purchase and the reasonableness of the price or cost by submitting three competitive quotations or jusufying the absence of bidding. 15 Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable tratmng seminar, w orkshop or conference, and over any reimbursable publicity or educational materials to be made available for distribution Contractor is required to acknowledge the support of the State whenever publicizing the work under the contract in any media 16 Payments of approved reimbursable costs shall be in arrears and made via the State Controller's Office. Invoices shall be submitted in duplicate on a monthly basis in a format specified by the State. Failure to submit invoices and reports in the required format shall relieve the State from obligation of payment. Payments shall be made within 30 days of State approval of invoices, however, no late payment or interest penalties are applicable to payments not made within this time period. Nothing contained herein shall prohibit advance payments as authorized by Item 2100 -101- 0081, Budget Act Statutes of 1999 17 It is understood between the parties that this contract may have been written before ascertaining the availability of appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the contracts were executed after that determination was made. 18 All invoices and correspondence are to be mailed in accordance with the instructions contained in the "Grant Assistance to Local Law Enforcement Agencies Project Proposal" attached hereto ?79 BACKGROUND ie El Segundo Police Department, established in 1917, is led by Chief Tim Gnmmond, with two captains and five utenants managing 69 sworn officers and 50 civilian employees The Department is comprised of Patrol, Traffic, iestigations, Administration, Personnel, Records & Communications, Community Relations Bureaus and an LA Impact sam El Segundo Police Department has participated with ABC and other agencies in one sting operation. The EI igundo Police Department is willing to provide 'host agency' services to this project An employee has been identified coordinate all aspects of the project to include report writing and scheduling. The Manhattan Beach Police Department, formed in 1892, provides public safety with 65 police officers, 37 civilian support staff, managed by two captains and three lieutenants under the command of Interim Chief Bill Ellis. The Administration and Investigation segment of the Department includes Human Resources (Personnel & Training), Crime Prevention, Investigation & Detectives, Jail Operations Narcotics, technical Services, Communications, Property and Identification Services, Volunteer Program and School Resource Officers. The Feld Operations manages Patrol, Tiaffrc, Parking Enforcement, Animal Control, K -9 Officers, SWAT, DARE and Reserves. The Department is committed to enhancing its current level of enforcement and education regarding ABC licensed establishments and the problems associated with alcohol sales The Redondo Beach Police Department, instituted in 1912, is staffed by 105 sworn officers, 53 non -swom personnel and numerous volunteers under the leadership of Chief Mel Nichols with management support of two captains and four lieutenants The Support Services Bureau houses Personnel & Training, Communications, Technical Services, Jail Services, Management Services and Court Services The Operations Bureau encompasses Patrol Division with Traffic, Pier /Harbor Patrol, Reserves, Community Service and Canine The Investigations Division includes General & Special Investigations, Crime Analysis and Crime lab services The El Segundo, Manhattan Beach and Redondo Beach Police Departments all share similar irassion statements that reflect a value system dedicated to providing the best and finest police services to the members and visitors of their respective communities Each is willing to go the extra rime to insure the safety of their citizens and to protect the quality of life that exists in the South Bay This project has the full support and commitment from the Chiefs of Police and their department members to successfully impact the issues of sales to minors and monitoring problem ABC licensed establishments in each of their cities They are enthusiastic about the impact a multi- agency approach can have on these issues and plan to continue this effort, with support from their communities, after the grant funding has been expended 2. PROBLEM STATEMENT The El Segundo Police Department serves a 15,800 resident population made up of almost 7,000 households with a median income of $23,000 within approximately 5 5 square miles. The daytime population swells to more than 65,000, due to major companies such as Chevron Oil, Northrop - Grumman, Mattel, Raytheon, Unocal World Headquarters, Bristol Farms Headquarters, Hughes Aircraft & Space Division and other aerospace - related industries. In 1998, officers made 161 DUI arrests and handled 17 alcohol - involved traffic collisions. In 1998, the department responded to 35,845 calls for service and made a total of 2,747 arrests The departments juvenile statistics for 1998 are 12 drunk in public arrests, 6 minor in possession, t citation for sale of liquor to a minor and one DUI arrest There are 39 'on sale' and 13 `off sale" licenses issued to 52 establishments in the city boundaries The City of El Segundo has evolved with residential land use starting at the Pacific Ocean and running east almost to Sepulveda Boulevard, the arterial highway that joins all of the beach communities in the South Bay Mostof the 280 community's industrial business complex lies along Sepulveda Boulevard and flows to the eastern border of the city El Segundo is bound on the north by LAX airport and to the south by Chevron Oil Refinery and Hughes) US Air Force Space Division Further, Sepulveda Boulevard is the main thoroughfare for the whole South Bay region to access LAX and experiences high volume traffic both night and day hours. The restaurants and bars in elSegundo are many times the first stop for food and drink for folk just getting off a flight Residential complaints against ABC licensed establishments are seldom received, due to most on sale and off sale businesses being segregated from the residential population The primary problem with this separation of business and residential land use is that the sale of alcohol products to local minors is attainable, due to the lack of casual observance by community residents who might be more inclined to make the minors and business owners accountable Thus, there have been no complaints of any nature against specific ABC licensed establishments, no calls for service and no arrests at these businesses. However, in 1998, when the department conducted a sting operation with ABC, they netted a restaurant and a drug store selling alcoholic beverages to minors The El Segundo Police Department believes this is the tip of the iceberg and that with proper training and resources, they will be in a position to reduce the number of DUI collisions and arrests while educating the youth and parents in their community about the problems related to alcohol use by minors. The El Segundo Police Department has an excellent relationship with the Los Angeles County District Attorney's Office, which prosecutes cases in the Inglewood Court. The District Attorney is very sensitive to filing and prosecuting cases that relate to ABC issues and to any crimes related to youth El Segundo Police have made the District Attorney cognizant of the proposal and they are committed to working with and welcome supporting this enforcement effort The Manhattan Beach Police Department provides public safety to a night -time population of 35,000 residing in a little over 3 8 % miles, made up of approximately 14,000 households with a median income of $39,000 Manhattan Beach is If home to the Manhattan Beach Mall, TRW, Rylergh Film Studios, Hughes Aircratt, an upscale shopping/dining district and a beach that hosted volleyball tournaments, increasing their total population to more than 100,000 on a typical weekend In 1998, the department answered 18, 000 calls for service, made 2,000 arrests and issued 8,000 moving citations I There are 110 ABC licenses issued in the City of Manhattan Beach There have been four establishments that have required an inordinate amount of police services and have generated community complaints. Each establishment has garnered an average of six calls for service since 01/03/99 Between 1997 and the first quarter of 1999, officers arrested 396 drivers for DUI and made 319 arrests at ABC - licensed establishments The department has participated in two sting operations with ABC and other agencies Officers who have responded to calls for service at ABC licensed establishments in Manhattan Beach indicated there is inadequate supervision for the large crowds in these businesses Further, when the management or owners of ABC licensed establishments were informed of existing problems in their businesses, some locations showed little or no reduction in the problems, in spite of Department monitoring and extra enforcement by DUl officers near the locations Finally, there are a large number of minors looking for something to do I Currently, the Manhattan Beach Police Department's cases are heard in the Torrance Court system The District Attorney's Office has a very good record of obtaining convictions on cases relating to the type of crimes ABC is targeting The Department has an excellent working relationship with the District Attorney's Office and has received favorable feedback regarding Manhattan Beach's participation in this project 281 2 The Redondo Beach Police Department serves a resident population of 65,000 in approximately 28,000 households, with a median income of $26,230 in a service area of 6.35 square miles. There is a significant increase in the day and nighttime population, due to attractions such as the Redondo Beach Pier, a manna, the South Bay Gallena (a premiere shopping mall) and other favored retail /dining areas The Department answered 62, 373 calls for service, made 4,242 arrests, 461 for DUI, and issued 12,929 moving citations in 1998. There are 185 ABC - licensed establishments Arrests at ABC establishments during 1998 were 289 with 86 at problem locations Nine on sale establishments and six off sale locations have records of being disorderly, having complaints made and requiring heightened levels of police services. The on sale locations generated 81 calls per location and the off sale locations averaged 28 calls per location during the first three months of 1999. Ten of the 461 DUI arrests in 1998 were for dnvers under 21 years of age There were three minorldecoy operations from 1110198 — 3124199 resulting in 12 citations or arrests. The sting operations revealed approximately 201/6 non - compliance with about one third of the city's licensees checked Again, the factors contributing to the problems are inadequate management and supervision in both on and off sale locations with poor training for sales personnel Redondo Beach also has large numbers of minors flocking to the beach area seeking entertainment Cases that are of interest to ABC are vigorously prosecuted by the City Attorney's Office in Redondo Beach The City Attorney is enthusiastic about the potential benefits this project will bring to their city and is pleased to support the police departments efforts Manhattan Beach and Redondo Beach have similar, defining characteristics in that they expenence a massive influx of transients made up of tounsts from out of the region, beach -going LA County residents, employees of local businesses and area popular destination point for dining, movie going and dub visiting Both communities have mixed use of residential interspersed with commercial land use, explaining the higher number of recorded community complaints against ABC licensed establishments However, there are many grounds of commonality for the three communities All are deeply committed to community- based policing procedures, are sensitive to the needs of the residents and the transient visitors in their communities, are actively promoting and participating in community partnerships with other agencies and organizations and take great pride in keeping the cities they serve safe harbors in which to live, work and play All three police departments participate in the South Bay DUI Task Force, now in ft second decade, providing special DI enforcement dunng the winter holiday season and other holiday weekends Finally, all three communities support the South Bay Youth Project which advocates healthy lifestyles for youth and plans alcohol, tobacco and drug -free events and activities with the help cf educators, health providers and city agencies Unfortunately, the high numbers of calls for service, DUI collisions and DUI arrests have had a tremendous impact on existing personnel, partcularfy between the hours of 6 PM to 6 AM Los Angeles County has been impacted by the closures related to the aerospace industry and thus, the amount of tax dollars returned to individual communities has been negatively affected by the economy 2. PROJECT OBJECTIVES The following objectives will be performed during the 12 months of this project 1 Train six officers, two from each agency on ABC enforcement tactics and strategies and the administrative accusation process Officers will attend both training opportunities offered by ABC during the year 3 282 2 Provide ABC quarterly briefings to each agency's swom personnel regarding rules and regulations of the ABC Act 3 Conduct one L E.A.D seminar day, with a morning and afternoon session in each city for a total of six seminars in the first quarter of the project, hosted by the Chamber of Commerce in each community. 4 Conduct 12 Minor Decoy Sting operation nights on a rotation basis, four in each city in eight hour increments for a total of 30 contacts with ABC licensed establishments each month. 5 Make a presentation on ABC issues at each of the high schools each quarter for a total of 12 program presentations. 6 Develop a clever poster campaign for distribution throughout the South Bay area about alcohol sales to minors 7 Design and distribute a window decal warning for posting in every establishment that participates in the L E A.D training and IMPACT inspections regarding alcohol sales to minors. 8 Present briefings on the progress of the project to each of the Chambers of Commerce each quarter for a total of 12 9 Engage the media in the program and the sting operations through monthly press releases and alerts. 10 Hold a minimum of two press conferences to announce the project and to report on significant progress and activities 11 Develop a presentation utilizing videotape of the sting operations to use for training purposes and citizen awareness 12 Evaluate the results of the project through a comparative study of pre - program data and number of arrests and citations following a year of project enforcement, education and public information 3 METHOD OF PROCEDURE A PREPARATION Prior to the July 1 start date, the project coordinator will hold a planning meeting with potential project participants to develop a theme for the poster, decal and other educational material requested through this grant Vendors will be identified so that with notification of approval, the project will be functional by the end of month one A press conference will be scheduled to announce the program Community relations officers in the three agencies will prepare invitations to all ABC licensed establishments to attend L.E.A.D. training. Chambers of Commerce leaders will be included in this phase of planning to help schedule the training dates in each community. Officers dedicated to participate in the project will receive ABC training. Local corporations will be briefed and encouraged to support the project the project coordinator will develop operational plans to include targeted licensees, scheduling for officers and explorer decoys and a 12 month schedule for enforcement A data - gathering program will be established to collect statistical changes such as calls for service, citations written and arrests made at problem locations during the project B IMPLEMENTATION Officers will begin sting operations and conduct one sting activity monthly Briefings forsworn personnel will begin School educabon/DARE officers will start quarterly presentations at each city's high school The media will be notified prior to every enforcement, L.E A.D. training and other significant project activities such as posting the first window decal All neighborhood watch groups will be briefed on the project and encouraged to report any suspicious activity in or around ABC licensed locations Surrounding communities will be briefed through city manager meetings and police chief meetings on the progress of the project A wave of public information will be generated each month prior to the scheduled enforcement operation All contacts of public information, education and enforcement will be documented and recorded for quarterly and final reporting purposes. Video captured at establishments during sting operations will be offered for prosecution purposes and incorporated into a training /educational tape for use in community programs, cable TV and for police training and briefings. If the purchase of the undercover -type video equipment is possible, the quality of information garnered will lend itself to a superior educational experience for viewers and provide a most realistic depiction of what really happens when minors attempt to purchase alcoholic products �$i 4 C METHOD OF EVALUATION The grant coordinator will gather all statistics and project documentation and develop a comparative study between pre -grant statistics and post - funding results, will use all documentation of all activities related to the project and create a final report D ABC LIAISON: The ABC Southern Division will provide training for the six swom personnel conducting enforcement activities. The local ABC office will provide two half day L.E.A.D. training opportunities in each of the three cities for licensed establishment owners, managers and employees ABC enforcement officers wig participate on as many decoy operations as they care to attend Due to the limited decoy operations shared with ABC in the past, all three departments are looking forward to this joint effort and anticipate learning appropriate and effective techniques from ABC personnel The three departments hope to forge stronger ties to ABC and develop a strong ongoing relationship for future activities STATEMENT OF INTENT: It is the intent of the El SegundoPolrce Department, the Manhattan Beach Police Department and the Redondo Beach Police Department to incorporate and to continue to utilize the policies, programs and skills developed through this project on a continuous basis. Knowledge gained cannot be disavowed and every person involved in this project will want to continue to make a difference in their community by promoting the actiwtes developed during this program. �� 5 BUDGET ESTIMATE (SAMPLE) BUDGET CATEGORY AND LINE -ITEM DETAIL COST (Round all budges amoums ,o A. Personal Services (salaries, overtime, and benefits) neared dollar 2 OR Positions per agency x 8 hrs per month x 12 months $74,500 1 01T crime scene investigator for videotaping and editing 6,500 1 Grant Director 4 hrs OR per month x 12 months 1,500 TOTAL PERSONNEL SERVICES $82,500 B. Operating Expenses Posters $ 3,000 Window decals 2,000 Certificates 8 incentives 3,000 Decoy buy money 1,000 Educational materials 3,000 TOTAL OPERATING EXPENSES $12,000 C. Equipment Either one standard video setup for $ 2,500 (or allowing a pilot program to test portable undercover video equipment which would require a shift in budget estimates for a total of $8,000 or to allow the 2,500 to be applied to the under cover equipment dthe agencies can raise the difference from local corporation donations) TOTAL EQUIPMENT $ 2,500 D Travel Expense Six officers to attend two ABC training conferences $ 3,000 TOTAL TRAVEL EXPENSE $ 3,000 TOTAL BUDGET ESTIMATE, ALL CATEGORIES 285 STATE OF CAUFORNIA NONDISCRIMINATION COMPLIANCE STATEMENT STD 19 (REV 2-2X COMPANY NAME E1 Segundo Police Department The company named above (hereinafter referred to as "prospective contractor') hereby certifies, unless specifically exempted, compliance with Government Code Section 12990 (a -f) and California Code of Regulations, Title 2, Division 4, Chapter 5 in matters relating to reporting requirements and the development, implementation and maintenance of allondiscrimination Program. Prospective contractor agrees not to unlawfully discriminate, harass or allow harassment against any employee orapplicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status, and denial of family care leave. CERTIFICATION , , the official named below, hereby swear that I am duly authorized to legally bind the prospective contractor to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. =C ASS NAME 6 dAECu ED Chief of Police 5PEC', VE CONTRACTORS LEGAL BUSINESS NAME E1 Segundo Police Department TS OF CAUFORNIA 9UG -FREE WORKPLACE CERTIFICATION 21 (REV 124M CERTIFICATION I, the official named below, hereby swear that lam duly authorized legally to bind the contractor or grant recipient to the certification described below. Iam fully aware that this certification, executed on the date below, is made under penalty of perjury under the laws of the State of California. JTRACTOPoSIDDER FIRM NAME I FEDERAL NUM R E1 Segundo Police Department 195- 600075 I E D TITLE OF PERSON 8 IiELERNONE MUM R ,4M Gaa,J Tim Gri>®ond 10 61-215 Chief of Police TRACTORMIDDER FIRM S MAILING ADDRESS 348 Main Street, E1 Segundo, CA 90245 The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug -free workplace The above named contractor or grant recipient will. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). Establish a Drug -Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following. (a) The dangers of drug abuse in the workplace, (b) The person's or organization's policy of maintaining a drug -free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant: (a) Will receive a copy of the company's drug -free workplace polity statement, and (b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant. At the election of the contractor or grantee, from and after the "Date Executed" and until 3161--Y 1 Kk 5 Mal I (MOTTO EXCEED36 MONTHS), thestate willregard thiscertificateasvaUd forallcontracts orgrantsentered into between the contractor or grantee and this state agency without requiring the contractor or grantee to provide a new and individual certificate for each contract or grant. If the contractor or grantee elects to fill in the blank date, then the terms and conditions of this certificate shall have the same force, meaning, effect and enforceability as if a certificate were separately, specifically, and individually provided for each contract or grant between the contractor or grantee and this state aeencv EL SEGUNDO CITY COUNCIL MEETING DATE: 06 July 1999 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Request for the City Council to consider initiating an Amendment to the El Segundo General Plan and Zoning Code to add Hotels and Motels as conditionally permitted uses in the Corporate Office Land Use Designation and Corporate Office (CO) Zone with a possible limitation to conditionally permit them east of Sepulveda Boulevard only Applicant City of El Segundo RECOMMENDED COUNCIL ACTION. 1) Discussion; 2) Initiate consideration of proposed Amendments, and /or, 3) Other possible /direction INTRODUCTION AND BACKGROUND: On 01 December 1992, the City Council adopted Ordinance No. 1189, approving the City's General Plan The Corporate Office Land Use Designation was a new designation, which did not previously exist in the (previous) General Plan The General Plan does not list Hotels as a type of land use consistent with the Corporate Office Land Use Designation On 16 November 1993, the City Council adopted Ordinance No 1212, which implemented the General Plan and adopted the current list of permitted uses in the Corporate Office (CO) Zone (Section 20.34.020) Hotels and Motels are not listed as permitted uses or as uses which could be approved with an Administrative Use Permit (Section 20 34 030) or a Conditional Use Permit (Section 20 34 040) Therefore, Hotels and Motels are not currently allowed under any circumstances in the CO Zone DISCUSSION A number of potential Hotel development opportunities have arisen recently, which have lead Staff to believe that the City may wish to consider modifications to the Corporate Office Land Use Designation and the CO Zone to permit Hotels and Motels within these designated areas In reviewing the General Plan and Zoning Code, it would appear that both should be amended to enable Hotels and Motels to be considered In (preliminarily) reviewing the other uses presently allowed in the Citys Corporate Office area, Staff anticipates that the placement of Hotels would not be incompatible with these uses, and, in fact, could be seen as complementary Staff would recommend that such uses require approval of a Conditional Use Permit in the CO Zone As an alternative, limiting Hotels and Motels in the CO Zone to properties east of Sepulveda Boulevard could also serve to maintain a buffer from the residential areas west of Sepulveda Boulevard The City Attorney has advised Staff that a General Plan Amendment is necessary for consistency with the treatment of hotels in other land use designations (continued on next page ) ATTACHED SUPPORTING DOCUMENTS I General Plan Corporate Office Land Use Designation 2 Chapter 20 34 of the El Segundo Zoning Code FISCAL IMPACT Unknown ORIGINATED BY Date. 28 June 1 Bret B Bernard, AICP REVIEWED BY- Mary St'renn,/C(ty ACTION TAKEN %S '8R 18 City Council Staff Report Page 2 06 July 1999 t)IR( UGRI IN K'.nnhnuedl In all but one other land use designations in which hotels are permitted, they are specifically listed in the General Plan description of the land use designation This includes the General Commercial, Urban Mixed -Use North, and Urban Mixed -Use South land use designations The one exception to this is the Neighborhood Commercial designation, which does not mention Hotels, but Bed and Breakfast Inns are permitted in the C -2 Zone with approval of a Conditional Use Permit (Section 20 32 040) It is important to note that there are currently two hotels in the CO Zone Both the Courtyard Marriott (2000 East Mariposa Avenue) and the Doubletree Hotel (1965 East Grand Avenue) are located east of Sepulveda Boulevard and were approved prior to 1992, when the area's Zoning was Commercial- Manufactunng (C -M) for the Courtyard Marriott and General Commercial (C -3) for the Doubletree Hotel The old C -3 and C -M Zones both allowed hotels as permitted uses Therefore, both hotels are (now) considered as legal non - conforming uses It is the Doubletree Hotel, which is one of the potential developments previously mentioned that is seriously interested in expanding the number of hotel rooms on the their property from 215 to approximately 300 The current CO Zone does not allow for this possibility Additionally, the property owners of the vacant office building at 888 North Sepulveda Boulevard are also interested in possibly converting that (presently unoccupied) building to a hotel use The current CO Zoning is also inhibiting this potential reuse Staff recommends that the Council provide direction to Staff on whether to proceed with a City initiated General Plan and Zone Text Amendment to allow Hotels and Motels with a Conditional Use Permit, with a possible limitation to conditionally permit them east of Sepulveda Boulevard only, require that any potential applicants submit General Plan and Zone Text Amendment applications (at their own expense) to process these changes in the General Plan and Zoning Code, or, determine that such General Plan and Zoning Code Amendments would not be in the City's best interests p-\zornng \hotels ais doc 3 Zand Use Element dwelling units per acre. This designation is intended to provide an integrated community serving commercial area downtown The maximum floor area ratio (FAR) allowed is 1.0. General Commercial Permits all retail uses, including hotel uses, and major medical facilities, at a maximum floor area ratio (FAR) of 1.0. Office uses are not permitted except for those providing personal services not exceeding 5,000 square feet such as travel and insurance agents. Corporate Office Pernuts a nmxture of office and food - servmg uses in single -tenant or multi-tenant buildings with limited retail uses permitted in the lobby area. Research and development uses are permitted east of Sepulveda Boulevard The maximum allowed floor area ratio (FAR) is 0.8 Smoky Hollow Mixed -Use Permits primarily light industrial uses including light manufacturing, research and development, warehousing, and office uses The maximum floor area ratio (FAR) for newly constructed projects is 0 6 Existing structures that exceed 0.6 shall be allowed to expand, provided they conform to the Smoky Hollow provisions within the Zoning Code and Policy LU 1 -3.2 Grand Avenue commercial uses, and multi-family residential, shall also be petrmtted in locations as designated under the Smoky Hollow Specific Plan. The permitted FAR for commercial uses is 0.5 for newly constructed projects. Existing commercial buildings may be utilized, using the same criteria as stated above. Permitted residential densities shall be 18 dwelling units per acre. All lots to be developed as multi- family residential must be a minimum of 2.5 acres in size or one complete block, whichever is greater. However, existing lots less than 2 5 acres in size, which are totally surrounded by other land use designations and confined by existing streets shall be allowed to develop as mulct - family residential without a variance from the Smoky Hollow Specific Plan Urban Mixed -Use North Permits a mixture of office, research and development, retail, and hotel uses. Light industrial uses conducted within a fully enclosed building shall be permitted if approved with a discretionary application. The maximum floor area ratio (FAR) is limited to 1.3. (Ord. 1272, GPA 97- 1, 6/17/97) Urban Mixed -Use South Perrmts a mixture of office, research and development, retail, and hotel uses Light industrial uses conducted within a fully enclosed building ?qn T H E C I T Y OF EL S E G U N D O • G E N E R A L P L =A N 3 -7 -Chapter 20.34 CORPORATE OFFICE (CO) ZONE Sections- 20.34010 PURPOSE. 20.34 020 PERMITTED USES. 20.34.025 PERMITTED ACCESSORY USES. 20 34.030 USES SUBJECT TO AN ADMINISTRATIVE USE PERMIT 20.34 040 USES SUBJECT TO A CONDITIONAL USE PERMIT. 20.34.050 PROHIBITED USES 20.34.060 SITE DEVELOPMENT STANDARDS. 20.34 070 LANDSCAPING 20 34 080 OFF - STREET PARKING AND LOADING SPACES. 20 34 090 SIGNS. 20.34 010 PURPOSE The purpose of this Zone is to provide consistency with and implement policies related to those locations which are designated Corporate Office on the General Plan Land Use Map and in the General Plan text. This Zone is intended to provide for the development of office projects Regulations are designed to promote and control their growth in a favorable environment to all abutting and surrounding land uses Principal uses are therefore restricted to a mixture of office and food serving uses with limited retail uses 20 34 020 PERMITTED USES The following uses are permitted in the CO Zone A General offices, B Medical- dental offices, C Public uses, including, but not limited to, fire and police stations, post offices and libraries, D Recreational facilities (public and private), E Restaurants, coffee shops and cafes, F Research and development uses, located east of Sepulveda Boulevard only, and, G Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20 72, Administrative Determinations 20 34 025 PERMITTED ACCESSORY USES A Any use customarily incidental to a permitted use, -107- Revised: 8/19/97 (Ord 1276) ?91 20.34 CO ZONE B Drive -thru or walk -up services, including financial operations, but excluding drive -thru restaurants, C Limited support service retail uses; D. Open storage of commodities sold or utilized on the premises, and, E. Other similar uses approved by the Director of Planning and Building Safety as provided by Chapter 20 72, Administrative Determinations (Ord. 1257). 20.34.030 USES SUBJECT TO AN ADMINISTRATIVE USE PERMIT. A The on -site sale and consumption of alcohol at restaurants, drive -thru restaurants, coffee shops, delicatessens, and cafes; B The off -site sale of alcohol at hmrted support service retail establishments as an accessory use, C Video arcades with three or fewer video or arcade machines, and, D Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20 72, Administrative Determinations (Ord. 1272). 20 34 040 USES SUBJECT TO A CONDITIONAL USE PERMIT. The following uses shall be allowed subject to obtaining a conditional use permit, as provided by Chapter 20 74, Variance and Conditional Use Permit A Drive -thru restaurants, except properties located west of Sepulveda Boulevard where drive -thru restaurants are prohibited; B Freight forwarding, C Helicopter landing facilities subject to the provisions of Section 20 12.160, D. On -site sale and consumption of alcohol at bars, E Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or dnve -thru restaurant, but not exceeding 200 square feet of floor area, F Service stations, if a 500 foot minimum distance from any residential zoned property is provided This distance criteria does not apply to properties east of Sepulveda Boulevard, _ n92 -108- Revised. 8/19/97 (Ord. 1276) 2034.050 20 34 060 20.34 CO ZONE G Video arcades with four or more video or arcade machines, and, H. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20 72, Administrative Determinations (Ord 1276). PROHIBITED USES. A Drive -thru restaurants located west of Sepulveda Boulevard. (Ord 1276) SITE DEVELOPMENT STANDARDS All uses in the CO Zone shall comply with the Development Standards contained in this section. A General Provisions 1 All uses shall be conducted within a fully enclosed building, except- a, Outdoor restaurants and cafes incidental to the permitted use, provided they comply with the provisions of Section 20 12 190, and, b Recreational facilities customarily conducted in the open. 2 Prior to approval of any development project, all criteria of the Transportation Demand Management (TDM) and trip reduction criteria, as provided for in Chapter 20 55 Transportation Systems Management shall be met. 3 Other provisions as required in Chapter 20 12, General Provisions (Ord 1279) B Lot Area A minimum of 10,000 square feet C Height East of Sepulveda Boulevard No building or structure shall exceed 200 feet West of Sepulveda Boulevard No building or structure shall exceed 45 feet, if the subject property abuts residentially zoned property, no building or structure shall exceed 40 feet West of Sepulveda Boulevard i= @ 9m C Q ¢ N O O V " ME East of Sepulveda Boulevard Revised- 10/7/97 (Ord 1279) ?. 9 3 N East of Sepulveda Boulevard Revised- 10/7/97 (Ord 1279) ?. 9 3 20.34 CO ZONE D. Setbacks 1. Front yard 25 feet minimum. 2. Side yard. 15 feet minimum, unless one of the following conditions exists a If the side yard adjoins a dedicated street, a minimum of 25 feet shall be provided; b If the side yard abuts property with a different classification, the side yard setback shall be the average of the two side yard setbacks, but not less than 10 feet, and, c If the side yard abuts property zoned for residential uses, a minimum of 100 feet shall be provided, including a 25 -foot landscape buffer. I Rear yard. 10 feet, unless one of the following conditions exists a. If the rear yard adjoins an alley, dedicated street, public right - of -way, or if the primary access is through the rear yard, a minimum of 25 feet shall be provided; b If the rear yard abuts property with a different classification, the rear yard setback shall be the average of the two rear yard setbacks, but not less than 10 feet, and, c If the rear yard abuts property zoned for residential uses, a minimum of 100 feet shall be provided, including a 25 -foot landscape buffer Omer Zone N r t CO Zone Other 15' 10,000 St Zone Lot Min Other 1 1. 0' 1 Zone1y - Min 5' N � Front 100' Min Frontage Alley N N CO Zone 1 25' Mm rn Front E Lot Frontage Each lot shall have a minimum frontage on a street of 100 feet. e 110- Revised: 10/7197 (Ord 1279) 20 34 070 20 34 080 20 34 090 20.34 CO ZONE F Building Area The total net floor area of all buildings shall not exceed the total net square footage of the property multiplied by 0.8 or an FAR 0 8:1 Additional FAR may be granted for properties east of Sepulveda Boulevard only, with approval of a Transfer of Development Rights (TDR) Plan (Ord 1286) m m = 10,000 sf FAR. =08 Bldg Area = B4O00 sf G WallslFences Wall and fences shall comply with the location requirements Chapter 20, 12, General Provisions A minimum 6 -foot high masonry wall shall be provided along property lines for those yards abutting residential or industrial zones H Access All development projects shall provide adequate access and facilities for various modes of transit, as required by the City's Transportation Demand Management program, Chapter 20.55 In addition, all development projects shall provide pedestrian access between buildings and transit facilities located on -site and/or off -site, if within adjoining public nghts -of -way. If the building is part of a multi - building development project, then pedestrian access shall be provided between buildings LANDSCAPING Landscaping shall be provided as required by Section 20 12.170, Landscaping (Ord 1257) OFF - STREET PARKING AND LOADING SPACES Off - street parking and loading spaces shall be provided as required by Chapter 20 54, Off - Street Parking and Loading Spaces SIGNS Signs in the CO zone shall be in compliance with the requirements of Chapter 20 60, Signs City of El Segundo Zoning Code -111- Revised: 3117198 (Ord 1286) 295 29" 5P CIFIC PLAN PREPARED FOR CITY OF EL SEGUNDO 350 MAIN STREET EL SEGUNDO, CALIFORNIA 90245 (310) 322 -4670 BY PSOMAS 3420 Ocean Park Boulevard, Suite 1040 Santa Monica, CA 90405 -3307 (310) 450 -1217 APPLICANT EXTRA SPACE STORAGE OF STUDIO CITY, L.L.C. 13920 Otsego Street Sherman Oaks, CA 91423 (818) 759 -9526 Onginally Submitted January 25, 1999 Revised March 2, 1999 May 21,1999 C rn C- G n� s w, r , EXHIBITS Exhibit 10 Parcel Map - Parcel B /Specific Plan Area Exhibit 2 0 Regional Location /Land Use Map Exhibit 3 0 -3 3 Development Plans Revised 5/21199 Northrup Grumman aerospace facility The Specific Plan area consists of one parcel of land that is relatively flat and was previously used as non - required overflow parking for Northrup Grumman employees The 124" Specific Plan area was created in response to the City's growing need for econonuc diversity in order to attract new business without adversely impacting the success of current local revenue generators Figure 1 View of site, currently a vacant parking lot IMPACT OF THE AEROSPACE DOWNSIZING Figure 2 Southerly view of area The impact of the downsizing of the U S military on El Segundo has been uncertain over the years In the early 1990s, California's defense employment was reduced by 130,000, which represented a direct loss of more than $5 billion in annual wages and indirect econoiic losses estimated at $4 billion or more to the state' In the City of El Segundo, defense firms occupied 112 million square feet of space in 1992 and in 1994, only 10 1 million GM Hughes along with TRW Inc, have also made cutbacks within previous years In 1993, Rockwell demolished 1 million square feet of industrial space in El Segundo in order to relocate its workforce to its corporate headquarters in Seal Beach Northrup Grumman plans to remain in El Segundo until the year 2000 to complete the next generation of the F /A -18 Fighter Program, but its future in El Segundo remains uncertain' Commercial property markets are slowly beginning to recover in El Segundo, and the City has had to find alternative uses for certain spaces under such economic circumstances Redevelopment and adaptive reuse strategies are being implemented to promote the efficient use of such spaces The 124' Specific Plan area illustrates an area that shares common characteristics of vacant industrial spaces The property was previously used as surplus non- required parking for Northrup Grumman employees that became available in May of 1998 The area is currently a vacant parking lot, which does not provide the surrounding community with any redeeming aesthetic qualities Despite the current condition of the area, the site has the potential to attract new types of uses that could be more beneficial to the City and its residents ' Kenneth Leventhal & Company, 1994 (p 4) ' Kenneth Leventahal & Company, 1994 (p 13) Revised 5/21/99 The Specific Plan area was established in response to the growing need for economic diversification and to offer the City an alternative response for dealing with the losses in the defense mdustry The Specific Plan area is a positive alternative approach that illustrates the City's willingness to welcome new business ventures into El Segundo RELATIONSHIP TO THE GENERAL PLAN The 124'" Specific Plan is meant to serve as both a regulatory and implementation document to further the goals and visions of the El Segundo General Plan Under the California Government Code Section 65450, a Specific Plan may be prepared for the systematic implementation of the General Plan for all or part of the areas covered by the General Plan The City of El Segundo's General Plan was adopted in December 1992, which included several goals and objectives In the General Plan, one of the goals is to create in El Segundo a strong, healthy economic community in which all diverse stakeholders may benefit This goal is to be met by building support from businesses and local residents to mutually agree on the benefits derived from the maintenance and expansion of the City's economic base In relation to the General Plan, the 124'" Specific Plan has been prepared in the same manner, which aims to implement necessary and desirable goals that will mutually benefit both residents and the City The 124" Specific Plan seeks to diversify the economic base of the City without compromising the strength of existing local economies in the area Proposed land uses within the 124' Specific Plan will seek to balance economic development and offer residents alternative services In coinciding with these goals and objectives, the 124" Specific Plan looks to the General Plan as the fundamental guiding policy for the development of its own vision and goals The following are the goals and vision of the 124'" Specific Plan 1. Enhance the Economic Climate Through Diversity and Adaptive Reuse Objective 1 To allow for a strong and healthy economic community by accommodating the possibility of a diverse rmx of uses from which all stakeholders may benefit Objective 2 To allow for the adaptive reuse of targeted spaces that could potentially benefit the City without adversely affecting local viable industries Objective 3 Support current services available within the City for its residents and various businesses 2 Promote Compatible and Healthy Land Uses Objective 1 Retam current uses and attract viable and safe uses that do not infringe upon the economic viability of the Downtown area Objective 2 Ensure the protection of the public health and safety by attracting uses that will not negatively impact the City Revised 5/21/99 3. Promote a Safe, Convenient, and Cost - Effective Circulation System that Serves the Present and Future Circulation Needs of the Specific Plan Area and the City. Objective 1 Support current City services available to the Specific Plan area, the City's residents and its businesses Objective 2 Ensure that private development associated with the area makes a conscious effort to mitigate against traffic impacts on the community Objective 3 Support City circulation policies which intends to further implement the goals and objectives under the Circulation Element of the General Plan 4. Accentuate the Overall Positive Image of the City Objective 1 Provide convenient services to the residents and City without negatively impacting the current surrounding community Objective 2 Facilitate the changing image of the City by providing alternative uses that complement the current existing economic base Objective 3 Incorporate into the Specific Plan Area, well designed landscaping, lighting, and signage elements that recognizes physical surroundings and takes them into consideration Revi%ed 5/21/99 DRAFT II. OVERVIEW OF SPECIFIC PLAN AREA A. Existing Land Uses (Distribution and Location) The 124'" Specific Plan area is north of El Segundo Boulevard, west of Aviation Boulevard and south of 124' Street This 3 93 gross acre site is currently a vacant parking lot The Specific Plan area is located south /southeast of the Northrup Grumman facility which is located in the Public Facilities (P -F) zone North of the Specific Plan area is the Urban Mixed -Use North (MU -N) zone and east of Aviation Boulevard is a Corporate Office (CO) zone (see Exhibit 2 0) Railroad tracks are on the eastern border of the Specific Plan Area which parallels Aviation Boulevard Directly adjacent to the site behind the railroad tracks east of the area are office buildings, as well as an Oroweat and Entemann's Outlet Bakery (see Figure 3 and 4 below) Figure 3 Easterly view from property, the Oroweat and Entemann's Outlets Figure 4 Located near the east property line are the Railroad tracks Directly south of the Specific Plan Area is a Light Industrial (M -1) zone where the Aerospace Corporation currently resides, and located to the west is the Los Angeles Air Force Base There are some smgle- farriily residential neighborhoods located just east of the Specific Plan area across the intersection of 124" Street and Aviation Boulevard (see Figure 5 below) and are within the jurisdiction of Los Angeles County Figure 5 East view from site across the 124" /Aviation Blvd intersection are residential neighborhoods Revised 5/21/99 B. Existing Public Transit Current public transit service to the Specific Plan area is provided by fixed bus routes operated by the Los Angeles County Metropolitan Transportation Authority (MTA), a Dial - a -Ride service by the City of El Segundo, and the Municipal Area Express (MAX Transit Service) which is funded cooperatively by eight cities and Los Angeles County Fixed MTA bus routes servicing the Specific Plan area include route 124 along El Segundo Boulevard and route 627 along Aviation Boulevard Routes 2 and 3 are MAX transit routes operated by the Torrance Transit System on behalf of the multi- agency consortium and can be accessed along East Grand and Sepulveda Boulevard` Route T8 is a Torrance Transit line that provides access to Hawthorne Boulevard and the Los Angeles Airport and can be accessed off of Douglas Street The MTA Green Line rail system provides access at various eastern points of the City including Marine Avenue /Redondo Beach Boulevard, Douglas Street /Rosecrans Avenue, and Aviation Boulevard /I -105 Freeway? C. Existing Utilities and Infrastructure The Specific Plan area will be served through a combination of utility services provided by the City of El Segundo and other governmental agencies 1. Water Service Water utility service will be provided by Southern California Water Company to the Specific Plan Area A 10 -inch water line exists 30 -feet east of the centerlme on Aviation Boulevard 2 Fire Protection Fire response service will be provided to the Specific Plan Area from Fire Station 2 which is located at 2161 E El Segundo Boulevard Potential life and fire hazards along with projected occupancy loads are expected to be extremely low for the area An on -site fire hydrant will be provided within the Specific Plan area 3. Sewer Service Sewer service will be provided to the site through connection through Los Angeles County Sanitation District Five Currently there are two 18" sewer lines located off of Aviation Boulevard and one on the west side of El Segundo Boulevard to Imperial Highway 4. Gas /Electric/Telephone Utilities There is a 30" gas main located off of Aviation Boulevard along with telephone and electric lines, which upon application and payment of applicable fees and charges will be available to provide adequate service to the project areas 5. Solid Waste Disposal Commercial uses within the Specific Plan area will be required to contract with a private waste disposal company MTA Westside Area Sector Maps, 1998 and City of El Segundo General Plan 1992 ibid s City of El Segundo, Public Works Department Revised 5/21/99 6. Storm Drain Currently there is an underground storm dram located off of 124', including storm drams off of Aviation and El Segundo Boulevards Revised 5/21/99 DRAFT II. POLICIES, STANDARDS AND GUIDELINES The 124" Specific Plan is based upon a ten -year outlook for development and growth, and all zoning policies of the plan shall be implemented under the guidance of the stated goals and objectives The Specific Plan area was developed to serve the City of El Segundo to provide new development that offers support services for existing and future businesses, including local residents The Specific Plan supports the development of alternative uses that promote a healthy infix of uses to diversify the micro- economy of El Segundo Such uses that are encouraged in the Specific Plan area are adaptive reuses in targeted areas, including alternative uses such as general storage, warehousing and mini-storage that help to increase the efficient use of underutilized spaces The Specific Plan area will be developed to consist of primarily general storage and mini- storage uses In conjunction with the development of storage facilities, the 124° Specific Plan would also allow the City to develop a portion of the site as a water pumping and treatment facility In the event the City does not undertake the above - mentioned development, that portion of the property would then be developed by the current property owner(s) with an additional storage building (See Development Standards Section) The Specific Plan enables new development in an area that is currently underutilized New development can potentially benefit the area with quality uses that provide an attractive, clean, and safe use for the community Where the 124' Specific Plan does not specify standards or requirements, the Mixed -Use North (MU -N) Zoning Code development standards shall apply A. Economic Development In September of 1993, the Economic Development Strategic Plan was prepared for the City of El Segundo in response to growing economic concerns caused by the dramatic defense cutbacks within the City and across the nation The need for the strategy was developed to address the decline in the City's business activities and, correspondingly, a decline in the City's tax base' According to a study by Municipal Resource Consultants, in 1990, 68% of the general fund revenues were paid by businesses and almost 50% of the general fund revenues were contributed by the aerospace /defense industries" In 1990, almost 20% of general fund revenues were paid by a single business and almost 40% were paid by ten businesses, all of which are "at- risk" today" This illustrates the highly concentrated revenue base of the City during those tunes Those trends still impact the City's economy today which have driven the need for new strategies that will offer a more diverse mix of tenants for El Segundo Therefore, the economic development program was created and the following are a list of the objectives of the program ♦ To diversify the economy against cycles and seasonality, ♦ To provide jobs for residents and markets for local businesses, ' Economic Development Strategic Plan, City of El Segundo, Chabm Concepts, Inc & Economic Strategies Group September 1993 io ibid " ibid Revised 5/21/99 ♦ To enhance the City's tax and revenue base, ♦ To create a higher quality of life, ♦ To support community development objectives, ♦ To be an avenue for developing City-wide leadership, ♦ To implement public/ private leadership, ♦ To monitor the local economy by providing early warning about shocks and opportunities, and ♦ To pro - actively direct the City's economic future In corresponding with the objectives of the Economic Development Strategic Plan, the 124' Specific Plan seeks to expand the City's economic base by providing alternative development within an underutilized area The development proposed in the 124'" Specific Plan aims to provide an effective level of service to the community in order to maintain the quality of life of its residents It is evident that the City must undertake intervention methods before revenue losses force cutbacks in residential and business services, which would detrimentally affect the City's competitiveness Thus, the Specific Plan area and any development within its boundaries will seek to complement the objectives set forth in the Economic Development Strategic Plan Furthermore, the Specific Plan will not impede or infringe upon the economic success associated with the "Downtown' environment B. Land Use The development within the 124" Specific Plan shall be compatible with surrounding and adjacent uses in order to further the goals and policies established in the City's General Plan The current zone of the Specific Plan area is zoned as Parking (P) under the General Plan designation and is being used as non - required overflow parking for Northrup Grumman employees The 124' Specific Plan area shall be rezoned from the current Parking (P) zone to the 124" Specific Plan (124' SP) zone and shall encourage primarily the development of warehouse and storage uses, including the option for the City to develop a portion of the property as a water pumping and treatment facility The change in zone is based on the following findings The area is currently underutilized, as it is a vacant parking lot, which is no longer used as overflow parking for Northrup Grumman employees A new use on the site will provide the City with a more efficient use of the site, higher property tax revenue and increase land value 2 The aesthetic appearance of the area will have a positive impact on its surrounding uses with the new development The under utilized parking lot creates a feeling of void and empty space within the area The newly proposed development will foster desirable urban design elements and enhance the overall image of the area 3 Adjacent uses are compatible with newly proposed development associated with the 124'" Specific Plan since surrounding uses are light manufacturing, public facilities, and commercial offices Residents to the east of the project area off of Aviation Boulevard are Revised 5/21/99 also located more than 150 feet from the Plan area and are further shielded by the natural slopes adjacent to the railroad tracks which screens the majority of the proposed development from properties east of Aviation Boulevard 4 A re- designation or a re -zone of the area will not negatively impact the view, recreation, or the quality of life associated with the community or residents within a one -mile radius of the site C Circulation The 124" Specific Plan area is located at the northwest comer of El Segundo and Aviation Boulevard south of 124' Street Aviation and El Segundo Boulevards are both major artenals that experience heavy congestion during weekday peak periods and at critical times of the day operate beyond capacity at this intersection Impacts associated with the development of the Specific Plan area shall be nummal Furthermore, the Aviation /El Segundo Boulevard intersection will not be significantly impacted, only with nominal impacts during both the AM and PM peak hours All development within the Specific Plan area shall abide by the following policies 1 Ingress and egress to the Specific Plan area shall be taken off of 124' Street 2 Emergency vehicles only will be allowed access from El Segundo Boulevard 3 The traffic generated by development within the Specific Plan area shall not generate more than 202 trips per day (Note to Hannah This was based on a previous Traffic Report that was prepared for the 124" Specific Plan area based on a total project size of 93,000 gross square feet with development of 744 self- storage units, an office and caretaker apartment (2- bedroom) This section will be updated at a future point, to reflect the new development plans as a revised Traffic Study is currently being undertaken At this level of development under the original report, the proposed project would not have any significant impacts in the study area, and no off -site mitigations would be required ) 4 Circulation of the Specific Plan area shall not interfere with the mgress and egress of the Northrup Grumman facility 5 All parking required by new development shall be provided within the Specific Plan area, and no on- street or off - premise parking will be allowed D. Aesthetic The design and development of the Specific Plan area will increase the aesthetic image of the area and its surrounding properties Development is conducive to the lot because it is currently underutilized and furthermore, will not be intrusive to the area The design of all buildings will pay particular attention to the appropriate treatment of facades and any new development within the plan area will also incorporate consistent designs and use quality materials throughout the prermses (refer to Exhibits) If the City decides to develop the water pumping Revised 5/21/99 10 and treatment facility, the fagade appearance, use of colors and materials will remain consistent with the design of other buildings in the plan area Overall, the development and design of the Specific Plan area auras to blend within its surroundings and make a positive contribution to the community E. Landscaping Landscaping will be adequately provided within the Specific Plan area to maintain a pleasing atmosphere for visitors and surrounding residents There will be adequate and contemporary landscaping which will minunize unpacts and enhance view sheds from adjacent properties Landscaping will be provided between buildings, along the property Imes, and within parking areas in order to enhance the overall design of the site and increase the image of the area Landscaping will be provided along the frontage of the Specific Plan area along El Segundo Boulevard to create a buffer and a more appealing view for the public F. Public Safety Development within the 124' Specific Plan shall ensure that the activity proposed and the use of the property will not endanger the public's general welfare, health and /or safety Any activity or development within the plan area shall not create or pose any public nuisance to the City or its surrounding community. The following policies shall be followed to ensure public safety 1 Lighting shall be adequate and shielded to minimize off -site illumination and shall conform with the Development Standards set forth in this Plan (refer to Section IV Development Standards) 2 Site design, building configurations, and operational procedures shall comply with City police safety policies to ensure public safety on site and its adjacent uses 3 Development shall consider alternative or appropriate designs that will rnitigate and mmumze the negative impacts associated with views, noise, odor, light, and glare 4 Security fencing shall be provided along the perimeter of the Specific Plan area to ensure public safety G. Signage Signage within the Specific Plan area shall encourage the effective use of signs as a means of identification in order to maintain and enhance the aesthetic environment and the City's ability to attract sources of economic development and growth, improve pedestrian and traffic safety, minuruze the possible adverse effect of signs on nearby public and private property, and enable the fair and consistent enforcement of sign restrictions set forth under the Development Standards within this plan (refer to Section IV) The development standards established within the 124' Specific Plan shall further specify and conform with the policies and guidelines set forth in Section 20 60 of the El Segundo Municipal Code Revised 5/21/99 it DRAFT IV. DEVELOPMENT STANDARDS The 124" Specific Plan Development Standards shall apply to all uses within the Specific Plan area In the event that the Specific Plan document does not address specific standards for new development, the new development shall comply with development standards set forth in the Urban Mixed -Use North Zone (MU -N) of Section 20.36.060 of the El Segundo Municipal Code, The Specific Plan area will be developed to consist of primarily general storage and mini - storage uses In conjunction with the development of storage facilities, the 124' Specific Plan would also allow the City to develop a portion of the site as a water pumping and treatment facility In the event the City does not undertake the above - mentioned development, that portion of the property would then be developed by the current property owner(s) with an additional storage building The following development standards shall apply to the 124'" Specific Plan area 1. General Provisions All uses shall be subject to an administrative site plan review to ensure design compatibility 2. Uses a All uses within the Specific Plan Area shall be limited to storage and residential, except for the City's option to develop a water pumping and treatment facility on a designated portion of the site (refer to Site Plan Exhibit) b The proposed development will consist of approximately 83,000 gross square feet of development, which includes, 73,530 gross square feet of self- storage facilities and approximately 9,500 square feet for the City's development of a water pumping and treatment facility c In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, an additional one -story self- storage building consisting of 11,000 square feet will be contracted as a second phase of the project 3. Lot Area a The nummum lot area includes the entire Specific Plan area (3 93 gross acres) b No subdivision of land is permitted in the Plan area, except as may be required for the City's water pumping and treatment facility 4. Height a There will be a total of seven one -story storage buildings within the Specific Plan area All one -story self- storage buildings within the Specific Plan area shall not exceed 13 feet in height b In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, an additional one -story self- storage building will be developed and shall not exceed 13 feet in height c There will be one two -story self- storage building within the Specific Plan area, and it shall not exceed 25 feet in height d The water treatment building and the cylindrical storage tank shall not exceed 25 feet in height (see Site Plan Exhibit) Revised 5/21/99 12 5. Setbacks (See Landscaping Section below) a Front yard shall have a variable setback from 30 -35 feet (along El Segundo Boulevard) b Side yard shall have varying setbacks along the westerly property line from 10 -28 5 feet (refer to Site Plan Exhibit) c Side yard shall have varying setbacks from 5 — 33 5 feet along the easterly property line (refer to Site Plan Exhibit) d Rear yard shall have a 35 -foot setback from the southern line of the access easement (refer to Site Plan Exhibit) 6. Lot Frontage a Frontage on El Segundo Boulevard shall be as depicted on the Site Plan Exhibit 7. Building Area a Total net floor area in the 124' Specific Plan shall not exceed a Floor /Area Ratio of 471 0 for the self- storage facilities b In the event the City does not choose to develop that designated portion of the site as a water pumping and treatment facility, total net floor area shall not exceed a Floor /Area Ratio of .54 1 0 8. Walls & Fences a Six -foot high metal security fencing shall be provided along the east, south and west property lines b Any other wall, fence or hedge to be constructed within the Specific Plan area shall be subject to the approval of the Director of Planning and Building Safety 9. Access a Public access to the Specific Plan area shall be provided from 124" Street only Public access off of Aviation Boulevard and El Segundo Boulevard is prohibited b Emergency exit access only shall be provided off of El Segundo Boulevard c Six -foot high traffic controlled gates shall be constructed at the entrance /exit along El Segundo Boulevard (for emergency access) and at the 124' /Aviation Boulevard entrance /exit (public entrance) d Minimum 20 -25 -foot wide drive aisles shall be provided within the Specific Plan Area to allow for adequate access and circulation (refer to Site Plan Exhibit) 10. Hours of Operation The operation hours shall be limited from 7.00 AM to 7 00 PM daily Revised 5/21/99 13 11. Parking a A total of 24 parking spaces shall be provided for the storage uses within the Specific Plan Area, which includes one disabled "van" stall, 3 standard stalls, and 20 parallel stalls Two additional stalls will be provided in the event the water pumping and treatment facility is constructed b One additional space for loading purposes shall also be provided and shall be 12 feet wide and 30 feet long with a vertical clearance of 16 feet c The maximum number of vehicles on -site during peak demands shall not exceed 13 cars (Note to Hannah This was based upon a previous Parking Demand Study conducted for the 124'h Specific Plan area based on a total project size of 93,000 gross square feet with development of 744 self - storage units, an office and caretaker apartment (2- bedroom) This section will be updated at a future point, to reflect the new development plans as a revised Parking Demand Study is currently being undertaken ) d Parking shall be provided within the Specific Plan area and no on- street or off - premise parking will be allowed 12. Landscaping a A minimum of 12% landscaping of the total net area of site shall be provided at all tunes within the Specific Plan area (15,900 square feet) b A 30 -35 foot minimum landscaped parkway shall be provided along the frontage of the lot along El Segundo Boulevard to act as a buffer from the public nght -of -way and to reduce the visual impact of development on the site c The side yard setbacks along the easterly property line shall be landscaped with approved plants as depicted on the Site Plan Exhibit d The side yard setback along the westerly property line (starting at variable setback of 10- feet) shall be landscaped e Additional landscaping shall be provided between parking spaces along the westerly property line f The 35 -foot minimum rear yard setback (which begins at the southern line of the access easement) shall have a 20 -foot minimum landscaped buffer with trees and other approved plants g Planting areas will be provided between buildings located on -site as specified on Exhibits 13. Signs Sign Area and Height a Monument signs shall be allowed in the Specific Plan area Monument signs shall not exceed 300 square feet in size and no more than one double -sided ground monument sign shall be permitted on each street b One wall sign shall be permitted on the two -story building located internal to the site c Design, Constrution and Maintenance d All signs shall be designed, constructed and maintained in accordance with Section 20 60 040 of the El Segundo Municipal Code Revised 5/21/99 14 e Signs in the Specific Plan area shall be consistent in color scheme, lettering or graphic style, location, lighting, materials and sign dimension as indicated in the Sign Plan below Directional Signs f An 'Emergency Exit Only" sign shall be located along the frontage of El Segundo Boulevard as well as a public access sign that directs patrons to the 124' Street entrance Sign Plan g A Sign Plan shall be subrrutted to the Director of Planning and Building Safety and be in conformance with the standards described in Section 20 60 060 General Permit Procedures of the El Segundo Municipal Code h Unless otherwise stated, all signs within the Specific Plan area shall conform with the standards, procedures, exemptions and other requirements as set forth in Chapter 20 60 Signs of the El Segundo Municipal Code 14. Lighting a Lighting shall be adequate throughout the Specific Plan area and shielded to minmuze off -site illumination b A minimum amount of illumination provided shall be 1 -foot candle for parking areas c Lighting fixtures shall be mounted on all buildings with down -facing lens to minimize off -site illumination d On -wall fixtures shall be mounted no higher than 15 feet on single story buildings Revised 5121199 15