1999 JAN 19 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of
the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally,
the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time
limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk,
607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 19, 1999 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Sandra Jacobs
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council
Failure to do so shall be a misdemeanor and punishable by a fine of $250
CLOSED SESSION: The City Council may move Into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et seq ) for the purposes of conferring with the
City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing
litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring
with the City's Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a))
In the Matter of the Application of City of Los Angeles, OAH No L- 9604014
El Segundo v Kilroy, LASC Case No YC 031166
Fenwick v Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los Angeles
No BSO44667
HE
4 El Segundo v Stardust, LASC Case No YC 031364
5 City of Los Angeles v El Segundo, et al , LASC Case No BC 128412
6 Nelson v El Segundo, LASC Case No YC 033484
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -I- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) 74- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) —None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE I T
TIME
NAME
0119995p
00 1�-
G�� Y O�
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f '4
stag AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the
City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the
Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for
comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting Playing of video tapes may be permitted during
meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 19, 1999 - 7:00 P.M.
Next Resolution # 4106
Next Ordinance # 1294
CALL TO ORDER
INVOCATION — Bishop Lloyd Carlson, Church of Jesus Christ of Latter Day Saints
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Sandra Jacobs
PRESENTATIONS
(a) Discussion with Postmaster about continuing mail problems in El Segundo
(The Council will allow public comment on this item during the discussion. The time limit
will be 5 minutes perperson.)
(b) El Segundo Chamber of Commerce to report on status of the stepping stone protect
C. v�
(c) Presentation and status report by Shute, Mihaly & Weinberger and Gladstem and Associates
with respect to LAX expansion
(d) Proclamation recognizing the 82 "d anniversary of the City of El Segundo
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalfof their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $250
(a) Request by the El Segundo Police Officers Association for City support, waiver of fees and
approval to close the 100 to 600 blocks of Main Street from 8 30 a m to 8 00 p in on
Saturday, August 14, 1999 for the Main Street America car show event
Recommendation — Discussion and possible action.
(b) Request by El Segundo Unified School District and the PTAs from Center Street School,
Middle School, El Segundo High School and Arena School for City support of the 7t° Annual
"Run for Education" 5K Run/Walk tentatively scheduled for Saturday, March 13, 1999 at
Recommendation — Discussion and possible action.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS - NONE
C. UNFINISHED BUSINESS
Final recommendations on the Business Task Force and action items for City Council
discussion
Recommendation — Adopt staff and Business Task Force recommendations.
(Two related Agenda items to follow)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
ESTABLISHING AN AMNESTY ON BUSINESS LICENSE TAX PENALTIES AND
INTEREST, AND EXTENDING THE FILING PERIOD FOR CLAIMING SALES TAX
CREDITS
Recommendation — Adopt the Resolution described above.
►i'
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
AMENDING SECTION 5 40 160 ENTITLED "TRANSFERABILITY," OF CHAPTER 5 04
ENTITLED "LICENSES IN GENERAL," OF TITLE 5 ENTITLED "BUSINESS
REGULATION AND LICENSING," OF THE EL SEGUNDO MUNICIPAL CODE
RELATING TO BUSINESS ACQUISITIONS AND MERGERS
Recommendation — Introduce for first reading the Ordinance described above.
4 Development Agreement Amendment to increase the permitted size of the proposed L A
Kings /Lakers Sports Training and Recreation Facility previously approved for Project Area 4
of the Grand Avenue Corporate Center Project The Amendment would increase the size of
the proposed facility by 15,000 square feet from 120,000 square feet to 135,000 square feet
(Environmental Assessment EA -467 and Development Agreement 98 -2) Address 555 North
Nash Street Applicant L A Ice Venture Company, LLC (Ted Fikre)
Recommendation —
1) Discussion
2) Second Reading of Ordinance by title only; and,
3) By motion, Adopt Ordinance No. 1291.
Proposed amendments to the Zoning Code for residential side yard setbacks for attached
garages on 25 -foot wide lots in the Single Family Residential (R -1) Zone, and, a Negative
Declaration of Environmental Impacts in accordance with the California Environmental
Quality Act (CEQA) Environmental Assessment EA -465 and Zone Text Amendment ZTA
98 -7 Applicant Citv of El Segundo
Recommendation
1) Discussion
2) Second Reading of Ordinance by title only; and,
3) By motion, Adopt Ordinance.
A General Plan Amendment 98 -2, and Zoning Change 98 -2 to amend the Land Use
designation from Downtown Commercial to Multi - Family Residential, and change the Zoning
Map from Downtown Commercial (CRS) to Multi- Family Residential (R -3), and, a Negative
Declaration of Environmental Impacts in accordance with the California Environmental
Ouahty Act (CEQA), Environmental Assessment EA -447 Annhcant James R Obradovich
Recommendation —
1) Discussion
2) Second Reading of Ordinance by title only; and,
3) By motion, Adopt Ordinance No. 1293.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS —
Open recruitment process for positions on Committees, Commissions and Boards (CCBs)
whose terms will expire in 1999
Recommendation — Staff is directed to open the recruitment process for the positions on
CCBs, as listed in the report.
035
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business
Warrant Numbers 2254557- 2254846 in total amount of $1,002,160 03, and Wire Transfers in
the amount of $984,597 60
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
12/25/98 to 01/13/99.
City Council meeting minutes of January 5, 1999
Recommendation - Approval.
10 Examination plans for the Personnel Merit System Job classifications of Accounts
Specialist IL Accounting Manager, and Police Lieutenant
Recommendation — Approve the Examination Plans.
11 Proposed revision to the class specification for the job classification of Police Lieutenant
Recommendation — Approve the proposed class specification.
12 Proposed revision to the class specification for the Job classification of Purchasing Agent
Recommendation — Approve the proposed class specification.
13 Acceptance of skid - resistant flooring for Fire Station No 1, specifications no PW 98 -8 (final
contract amount = S 16.000,001,
Recommendation —
1) Accept the work as complete.
2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the
County Recorder's Office.
14 Acceptance of the trenchless rehabilitation of sewer mains at various locations, specifications
no PW 98 -6 (final contract amount = $90,804 45)
Recommendation —
1) Accept the work as complete.
2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the
County Recorder's Office.
15 Comprehensive Annual Financial Report and Related Documents for Fiscal Year Ended
June 30, 1998.
Recommendation — that the City Council of the City of El Segundo receives and files the
following for the fiscal year ended June 30,1998:
- Comprehensive Annual Financial Report
- Management Letter
- Internal Control Structure Report
- Appropriations Limit Report.
CALL ITEMS FROM CONSENT AGENDA
0 0 G
F. NEW BUSINESS — NONE
G. REPORTS - CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
I. REPORTS - CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCILMEMBERS
Councilmember McDowell - NONE
Councilmember Gaines —
16 Report on the City's participation in the Southern California Cities Consortium
Recommendation — Discussion and possible direction to staff.
17 Discussion on the "Intelligent Transportation System "
Recommendation — Discussion and possible action.
Councilmember Wernick - NONE
Mayor Pro Tern Jacobs - NONE
Mayor Gordon — NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf oftheir employer,
must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
MEMORIALS -in memory of
(a) Clayton Hall, one of the City's 75' anniversary "Diamonds," passed away December 28, 1998,
(b) Felix Cortes, father of Lisa Bomlla, passed away January 2, 1999, and
(c) Lillian Money, former City employee, passed away Saturday, January 9,1999
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec 54960, et sec ) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing
matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor
Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5 00 p in, January 19, 1999 under "Closed
Session" (if needed)
� . 0 tty7
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE
TIME
NAME
01 1999a
nos
El Segundo Police 0fficersAssociation
Main Street America, El Segundo's Premier Car Show Event
January 5, 1999
Dear Mayor Gordon and Members of City Council
The El Segundo Police Officers Association seeks your permission to organize and produce the Main
Street America car show event for 1999. We request permission to use the ioo to boo blocks of Main
Street from iz.00 noon to 6:oo PM on August 14th 1999
We ask that Council allow us to close the Ioo to 600 blocks of Main Street from 8:3o AM to 8:oo PM on
the above date for set up and production of the event These closures would include all intersecting
streets in these blocks listed above back to the nearest alley ways. We request the Council to permit us
to close the street as listed above to normal traffic via City of El Segundo supplied signs, barricades, and
cones. We ask for Council to waive any costs to the city for this show event.
We will have the assistance of ESPOA volunteers during the events to assist in crowd control. We will
purchase a several million dollar liability insurance plan for the event and a copy of the policy will be pro-
vided to the City Attorney. ESPOA volunteers and our staff will set up and remove all barricades and
cones for the event. We will clean any trash remains left belund after the event. All outhouse facilities
will be provided by our organization
ESPOA volunteers and our staff will make all necessary notifications to the Police Department, Fire
Department, M. T. A., Street Department, neighboring residents and area businesses. Traffic control
plans for each event will be provided to the Police Traffic division for approval prior to this event
We request the Council's support and permission to implement this car show event which will be benefi-
cial to the El Segundo Community.
Thank you,
J. P Sellens
President of the El Segundo Police Officers Association
Q(11,11
City of El Segundo
Inter - Departmental Correspondence
December 29, 1998
To: J. O Wayt, Acting Chief of Police
From: Mitch Tavera, Lieutenant
Subject: Main Street Cruise Park and Show
The El Segundo Police Officer's Association is planning the annual Main Street
Car Cruise to be held on August 14, 1999, from 0800 to 2000 hours The car
show will highlight classic and pre -1975 cars and trucks The event will be held
in the 100 through 600 blocks of Main Street, which will be barricaded and
manned by volunteer staff Emergency vehicle access would not be impacted as
the # one traffic lanes of both north and south bound Main Street will be kept
clear
Traffic control plans meet with approval of the Traffic Division Prior to the
event, members of the above agencies shall meet with the Traffic Division
Commander to insure that all is in order and proper notifications have been
made.
EVENT MANPOWER (0800 — 2000 Hours)
Police Volunteer Staff
Street Department- $100.00 per event
MT /sn
010
January 4, 1999
El Segundo City Council
350 Main Street
El Segundo, CA 90245
Dear Mayor Gordon and members of the Council
The El Segundo Unified School District, in conjunction with the PTA's from Center Street School,
Middle School, El Segundo Fhgh, and Arena School is planning to hold the 7s' Annual "Run for
Education" 5k Run/Walk The tentative date for the run has been set for Saturday, March 13, 1999 at
8 00am
The Race Committee would like to ask permission from the City of El Segundo to change the starting-
Fine from in front of the Center Street School, to in front of the High School The reconfiguration of the
course will need the approval of the El Segundo Police Dept and any other City Departments
In the six years that we have held this event, the run has become an increasingly well attended community
event that promotes community spirit, and a very visible support for the youth of our community We
have over 700 run/walkers with over 400 of those being children, and an additional 100 volunteers who
make it all possible In addition to the community involvement, last years run raised over $10,000 which
was divided among the PTA's for the benefit of children throughout our community
Once again this year, the School district is prepared to provide volunteers and material to monitor traffic,
crowd control, and clean up The District will also provide liability insurance coverage as requested by
the City We will sign a letter of agreement with the El Segundo Police Dept assuring appropriate
procedures are in place, and will co- operate in every way to minimize the inconvenience to residents
during the event
The race will start and finish in front of El Segundo High School We anticipate the event to be fully
completed by 10 30am
We would like to request that the council approve the run for 1999, and also that the City will waive all
City fees which may be applicable
We appreciate your continued support of our children's education, and hope to see you at the run on
March 13'
Sincerely,
Al Ze
Run Director
815 Eucalyptus Dr
El Segundo, CA 90245
(310) 322 - 0971 i
City of El Segundo
Inter - Departmental Correspondence
January 12, 1999
To: Mary Strenn, City Manager f
From: Tim Grimmond, Chief of Poli; 5K 1
Subject: 7T" Annual Run for Education 5K RRun/Walk
The El Segundo Unified School District has sent us a letter requesting City support for
their 7th annual Run for Education 5K Run/Walk The race will be held on Saturday,
March 13, 1999 This year the race venue has changed from Center Street School to
the El Segundo High School There has also been a change in the race course. The
starting and finish will be on Main Street in front of the High School and will cover
surrounding streets in the area A map of the new race course is attached for your
review
The PTA will arrange to provide a liability bond and volunteers to assist at intersection
posts The event wiil require the service of four (4) motor officers and three (3) cadets
Motor officers will be compensated at time and one -half overtime rate. The Street
Department will have no exceptional cost related to this event Sign posting and traffic
delineator delivery will occur during the workweek and no crew will be required the day
of the event
EVENT MANPOWER (3 hours)
Police Four motor officers
Three cadets
Street Department
TG MT /sn
Attachments. Race request
Race course map
Letter of Agreement
012
$54779
$111 93
100.00
TOTAL: $759.72
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E1 Segundo Police Department
348 Main Street • El Segundo, California 90245 -3885
(310) 322-9114 / (310) 607 -2266 • Fax (310) 640 -8648
LETTER OF AGREEMENT
January 12, 1999
Tim Grimmond, Chief of Police
The following materials and services required for the 7t' Annual "Run for
Education" 5k Run/Walk, scheduled for Saturday, March 13, 1999, will be
furnished by the PTA prior to the beginning of the event On March 10, 1999, the
Traffic Division and the Race Director will meet to finalize all items on this
agreement.
1 Minimum of 80 volunteers.
2 Minimum of 200 traffic cones will be provided for the event.
3. Traffic cones will be placed along race route prior to beginning of the
event.
4 Each residence and business along the race route will be notified on the
event by March 8, 1999 A flyer will be delivered to each residence
detailing the event and parking /roadway restrictions that will be required to
safely stage the event At the March 10th meeting, the Race Director will
provide verification that this has been completed.
5 Restroom and trash facilities will be provided near start/finish line at the El
Segundo High School.
6. $1,000,000 in liability insurance coverage is required. The certificate of
insurance will be delivered to the City of El Segundo, with a copy to the
Traffic Division by February 12, 1999.
Mitch Tavera, Lieutenant Al Zep a, Race irector
Commander, Traffic Division El S undo Unified Sch I District
014
"Working together to meet our community's needs"
EL SEGUNDO CITY COUNCIL MEETING DATE: December 15, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Final recommendations on the Business Task Force and action items for City Council discussion
RECOMMENDED COUNCIL ACTION:
Adopt staff and Business Task Force recommendations
INTRODUCTION AND BACKGROUND.
On July 21, 1998 the City Council created a 60 -day Business Task Force from a cross section of our
business community The scope of the Task Force was to develop a work plan that would ensure the
collection of the City's business license revenue in a fair and equitable manner
The Task Force met over a 60-day period and developed a comprehensive work plan that encompasses a
means to identify businesses operating within the City of El Segundo, policies to audit those businesses, and
procedures to collect and recover all business license audit findings
On November 17, 1998, Peter Zimmermann, Director, Domestic Taxes at Hughes Electronics Corporation
and a member of the task force made a presentation highlighting various recommendations of the Business
Task Force
City Council asked staff to come back with recommendations in six areas of the Business Task Force Report
DISCUSSION (Continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
Business Task Force Final Recommendations
Fiscal Impact:
Operating Budget:
Capital Improvement Budget.
Amount Requested,
Protect/Account Budget:
Project/Account Balance:
Account Number:
Protect Phase-
Appropriation Required.
11 „fie
Bret Plumlee, Director of Finance
None at this time
uate:
A 2 /�, 5
IRE:: ED BY: Date.
Ma e' ity anager 5 �/,�
��'y4
1
Recommendation IV Compensation
Determine a fee structure to compensate the audit team with a flat fee, rather than a percentage
• Compensation will consist of a fixed fee per audit A business may elect to have its business license
audit performed by their financial auditor or contract with the City auditors If this election is made the
business will pay for the audit
• Staff has determined that various auditing firms will respond to an RFP based on a flat fee contract
(Note — all CPA firms are required to charge a flat fee due to current professional ethnical standards )
Recommendation V —Business Appeals Process
Develop an appeals process for businesses
The Task Force recommends a three - tiered approach to allow businesses to appeal the decision of the
auditors
• The business can discuss the auditor's recommendation with the Finance Director before the final
"findings" letter is issued
• The business may appeal the decision of the Finance Director to a Business License Audit Committee
consisting of the City Manager or designee, Chief of Police, and a member of the business community
• Final appeal to the City Council
Recommendation VI — Enforceability / Recovery for the Qty
Develop enforceability and recovery procedures
• The Finance Director reviews all findings and bills the businesses accordingly All 90-day delinquent
payments are forwarded to the City Attorney and 180 -day delinquencies will be forwarded to a collection
agency selected by the City This process begins after the appeals process has been exhausted
All other recommendations made by the Business Task Force, included in the attached report, and not
included in this staff report should be adopted the City Council
0 16
DISCUSSION'
Following each of the six recommendations made by the Business Task Force is stairs recommendation on
how these items should be implemented Staff recommendations are bolded, italicized, and in brackets { )
Recommendation I - Establishment of the Citv Database
Establish a database of businesses currently operating within the City by approving an (amnesty program
terminating September 30, 1999) and by use of the City's Business License software system
• Allow unlicensed businesses to voluntarily come forward and pay all prior years' business licenses
without incurring penalties and interest
• Allow a business that identifies an error in the business license fee paid to the City and pay such
outstanding balance without incurring penalties and interest
• The Finance Department reviewed Business License software demonstrations with two vendors, and is
planning to make a recommendation to City Council early this year The department will use the
software and the database created as a tool to identify businesses operating without a license
Recommendation Il - Composition of the Audit and Management Team
Select an audit team and management team to conduct and coordinate the business license audit
• The audit team will be composed of highly qualified individuals selected through a formal bid process
(The Finance Department will prepare the Request for Proposal (RFP).)
• The management team will consist of one member from the Finance Department and one member of the
Economic Development Department The purpose of the team is to ensure compliance with the
Municipal Code, the guidelines established in the audit contract, and maintain positive business relations
(This team should be made up of the Finance Director and the Economic Development Director.)
Recommendation 111 — Define the Scope of Work
Selecting a sample of businesses to audit
There are four levels of audits as recommended by the task force
• All businesses with gross business license fees over $100,000 (approximately 10 )
• Select a random sample of businesses with gross business license fees between $5,000 and $100,000
(approximately 10)
• Select a random sample of businesses with gross business license fees under $5,000 to be audited in-
house by Finance Department staff (approximately 5 to10)
• Unlicensed businesses within the City that did not participate in the amnesty program are (selected at
the discretion of the Finance Director).
• (The Finance Department is already aware of several businesses in the $5,000 to $100,000 level
that have been in operation without a business license. These businesses could be included
among those selected for audit. (5 to 10))
OI7
City of El Segundo
Business Task Force
Final Recommendations Report
DETERMINATION OF THE TASK
The purpose of the Business Task Force is to establish a work plan to develop audit
procedures to ensure the collection of the City's business tax revenue in a fair and
equitable manner and to enhance and maintain business relationships
PLAN
The methodology of the work plan is to
• Establish a database of businesses currently operating within the City of E1
Segundo
• Create the composition of the audit team and management team conducting
and coordinating the audit
• Define the scope of work
• Determine compensation
• Develop an appeals process for businesses
• Initiate a collection process for the City
Recommendation I - Establishment of the City Database
a) Amnesty Period
In an effort to establish a complete and comprehensive database and enhance the
business relationships, the Task Force is recommending that the City Council
approve a sixty -day amnesty period This amnesty period will
• Provide an environment that allows businesses the opportunity to reevaluate
their processes in gathering business license information to enhance all future
business license reporting
• Allow unlicensed businesses to voluntarily come forward and pay all prior
years' business licenses without incurring penalties and interest
• Allow licensed businesses the opportunity to perform a self -audit Using
approved City procedures, the business can perform a self -audit to verify the
accuracy and completeness of their 1999 business license payment If errors
are found, the business may come forward and pay the difference without
incurring penalties and interest.
For example, during a self -audit business "A" detects an error on their
1999 business license of $50,000 (and a similar $40,000 error on their
1998 business license) The amnesty period provides the business the
opportunity to pay $50,000, without incurring penalties and interest, to
receive a current business license
If a City business license audit (of the revised 1999 business license)
discovered a misstatement on the 1999 business license the City may elect
to audit the two preceding business licenses, 1998 and 1997 The $40,000
finding, if discovered through the audit process, will then become payable
with penalties and interest (all findings discovered during the self -audit
will not be considered when evaluating the option to audit the two
preceding business licenses, 1998 and 1997)
• Allow for an extension of the amnesty period (for 1999) to accommodate the
timing of the business' financial audit
b) City's Business License Software
A second tool in establishing the City's business database will be the City's new
Business License Software This system has the ability to identify unlicensed
businesses within the City using a variety of cross - directories including municipal
utilities, property and sales tax databases as well as address verification
information This business license database will be updated annually
c) Selection of an Ombudsman
The Task Force also recommends the City appoint an individual from the
Economic Development Department to answer questions or respond to concerns
the businesses may have regarding the amnesty period or the self -audit (an
ombudsman)
Recommendation H - Composition of the Audit and Management Team
The Task Force recommends that the composition of the City audit team should
consist of highly qualified independent audit firm(s) or consulting firm(s)
specializing in-municipal tax and fee structures, business license auditing services
or specializing in the specific types of businesses
We also recommend allowing the business (at their own expense) to make the
electron to use their own financial auditors or contract with the City selected
auditors to perform the business license audit in conjunction with their financial
audit This decision is final and binding
019
2
We also suggests that the business license audit have a management team
consisting of one member of the Finance Department and one member of the
Economic Development Department to ensure compliance with the Municipal
Code, the guidelines established in the audit contract, and maintain positive
business relations
Recommendation III — Derne the Scone of Work
a Determining the Businesses to Audit
The Task Force recommends
• All business with a gross business license in excess of $100,000 be
automatically selected (approximately 10)
• Businesses that pay a gross business license within the range of $5,000 to
$100,000 are randomly selected (number of audits to be determined)
• Businesses with a gross business license payment under $5,000 will be
audited in -house and randomly selected (number of audits to be
determined)
• Unlicensed businesses within the City that did not participate in the
amnesty program are automatically selected
• For all future business license audits all businesses will be selected on a
random basis using the groupings described above
b Developing an Audit Program
• The Task Force recommends the City, with the assistance of the
independent audit firm or consulting firm, develop business license audit
procedures for all City audits, self -audit procedures for businesses to
utilize during the amnesty period as well as audit guidelines for those
businesses that elect to use their own financial auditors to perform the
business license audit
• The Task Force recommends the independent audit or consulting firm
develop a business license audit program that ensures compliance with the
Municipal Code, considers the size of a particular business, the type of the
business, and the self -audit performed during the amnesty period
• The business may make the election to have its own financial auditors (or
the City selected auditors in conjunction with their annual audit) perform
the business license audit The financial audit firm will develop the audit
program that ensures compliance with the Municipal Code, and
incorporate the audit guidelines developed by the City An opinion letter
will be issued to the City assuring that the business license is paid
accurately and completely
3 020
c Determining the Period(s) to Audit
The Task Force recommends auditing the 1999 business license The City has the
option to audit the preceding two years' business license (1998 and 1997) if
misstatements are found during the audit of the 1999 business license audit Any
findings found during the amnesty period (self - audit) will not be considered in
calculating the of the gross business tax revenue
Recommendation IV — Compensation
The Business Services Task Force recommends the City pay the independent audit firm
or consulting firm a fixed fee per audit based on the size of the business
If the business elects to use its own financial audit firm to perform the business license
audit or subcontract with the City audit firm (to coordinate with their annual audit), the
Task Force recommends the business assume the full cost of the audit
Recommendation V— Business Appeals Process
The Task Force is recommending a three - tiered level approach to the business
appeal process (agreements can be reached and finalized at any of the three
levels)
• Discussions with the Finance Director, before the final "findings" letter is
issued
• The business may appeal the decision of the Finance Director to a Business
License Audit Committee This Committee includes the City Manager or
designee, Chief of Police and a member of the business community familiar
with the particular type of business
• City Council
Recommendation VI — Enforceability /Recovery for the City
The Task Force recommends that the Finance Director review all findings and bill
the business accordingly After 90 days all delinquent payments are forwarded to
the City Attorney for processing After 180 days all information is forwarded to a
collection agency This process will begin after the appeals process has been
exhausted
4 021
EL SEGUNDO CITY COUNCIL MEETING DATE: 01/19/99
AGENDA ITEM STATEMENT AGENDA HEADING: UNFINISHED BUSINESS
AGENDA DESCRIPTION.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ESTABLISHING AN
AMNESTY ON BUSINESS LICENSE TAX PENALTIES AND INTEREST AND EXTENDING THE FILING
PERIOD FOR CLAIMING SALES TAX CREDITS
RECOMMENDED COUNCIL ACTION:
Adopt the Resolution described above
INTRODUCTION AND BACKGROUND:
On July 21, 1998, the City Council created a 60 -day Business Task Force from a cross - section of our
business community The Task Force developed a comprehensive work plan that encompasses a means
to identify businesses operating within the City
One of the recommendations of the Task Force was to offer amnesty from paying penalties and interest
to businesses that are either overdue or have made mistakes on paying their business license taxes
(Continued on next page)
DISCUSSION:
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ESTABLISHING AN
AMNESTY ON BUSINESS LICENSE TAX PENALTIES AND INTEREST AND EXTENDING THE FILING
PERIOD FOR CLAIMING SALES TAX CREDITS
FISCAL IMPACT:
Operating Budget-
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
ProjecUAccount Balance:
Account Number-
Project Phase:
Appropriation Required:
Date,
N/A
ORIGINATED: Date:
4v�I_ell� 2fq�
Bret Plumlee, Director of Finance
Manager
022
K
INTRODUCTION AND BACKGROUND (continued)
The City Attorney has prepared a resolution to provide amnesty for these businesses
Another -tax related issue the Finance Department is working on is refunding business license tax to a
business that has notified the City that it was eligible to claim a sales tax rebate and did not The El
Segundo Municipal Code (the "Code ") Sections 3 06 040 and 5 08 020 authorize businesses to claim a
credit on their business license tax in the subsequent year for sales tax paid in the current year Such
credits may only be applied to the business license tax owed in the next year, provided that, in no event,
shall the credit exceed the amount of the business license tax owed In mid -1998, one business
submitted a claim for a credit from sales tax revenues generated in Fiscal Year 1996 -97 to be applied to
the 1998 business license tax The credit claimed has not yet been applied to the benefit of the business
It is contended that the business license renewal forms previously utilized by the City did not clearly
explain or reference the method for taking such sales tax credit
DISCUSSION:
The Resolution attached hereto declares and establishes an amnesty with respect to penalties and
interest for businesses that have failed to pay the business license fee or have incorrectly calculated the
business license fee and, consequently, paid a fee that is less than the amount due the City Penalties
and interest will be waived for any unlicensed business that voluntarily pays all prior years' business
license fees that have not been paid or any business that identifies an error in the amount of business
license fee paid to the City and pays such outstanding balance, provided that the business complies with
the City - established self -audit procedures prepared by the Finance Department The amnesty period will
terminate September 30, 1999 This will enable the Finance Department to develop the RFP, select an
auditor, and work with the auditor to develop the guidelines for the self -audit Any business that comes
forward and pays its business license fees for past periods and for errors made in the business license
fee paid upon adoption of the attached resolution, will also be eligible for amnesty from penalties and
interest
The Resolution attached hereto also provides, among other things, that any business that was eligible for
a business license tax credit for calendar years 1998 or 1999 may claim such credit by notifying the City's
Department of Finance no later than sixty (60) days from the effective date of the Resolution This
provision is intended to provide an equitable opportunity for all similarly situated businesses to claim the
sales tax credit to which they were entitled
Upon adoption of the Resolution, the staff of the Finance Department will accept claims for sales tax
credits, process such claims and either apply a credit to the benefit of the applicable business or issue a
refund, depending on the particular facts and circumstances of the claim Additionally, the business
license renewal form has been revised to provide further clarification with respect to these types of
credits
For future years, the Finance Department has established an administrative policy to allow businesses
sixty (60) days from the date the business license expires to claim any credits Finance will process any
such claims and either apply the credit or issue a refund, depending on which is applicable
023
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO ESTABLISHING AN AMNESTY ON BUSINESS
LICENSE TAX PENALTIES AND INTEREST AND EXTENDING
THE FILING PERIOD FOR CLAIMING SALES TAX CREDITS
THE EL SEGUNDO CITY COUNCIL DOES HEREBY RESOLVE, DETERMINE, FIND
AND ORDER AS FOLLOWS
SECTION 1 The City Council (the "City Council ") of the City of El Segundo (the "City ")
finds each of the following statements of fact to be true and correct
A It is in the public interest, benefit and welfare to increase the City's business
license fee revenues by, among other methods, fostering an environment that encourages
economic development and business expansion within the City, attracts new business to the City,
and encourages compliance with the City's business license fee provisions
B The establishment of an amnesty period wherein businesses have an opportunity
to pay outstanding business license fees without being assessed penalties and interest will
increase the business license fee revenue the City receives and encourage compliance with the
City's business license fee provisions
C The City Council is authorized pursuant to Section 3 06 080 of the El Segundo
Municipal Code (the "Code') to provide for the suspension of taxes collected under Title 3 and
Title 5 thereof, including penalties and interest
D Providing an opportunity to businesses to use the business license tax credits
provided for in the Code will encourage businesses to expand and will attract new businesses to
the City
SECTION 2
A Pursuant to its authority under Section 3 06 080 of the Code, the City Council
hereby declares and establishes an amnesty as set forth herein with respect to penalties and
interest for businesses that have failed to pay the business license fee or have incorrectly
calculated the amount of business license fee and, consequently, paid a fee that is less than the
amount due the City
B Penalties and interest otherwise assessable pursuant to Section 5 04 220 of the
Code are hereby waived with respect to (1) any unlicensed business that voluntarily pays all prior
years' business license fees that have not been paid in accordance with the Code and (2) any
business that identifies an error in the amount of business license fee paid to the City and pays
such outstanding balance, provided, however, that the business complies with the City and has
not previously taken such credit established self -audit procedures available from the City's
Department of Finance The amnesty period provided for herein shall terminate on September
30, 1999, unless extended by a Resolution of the City Council
0 A RESOLUTION NO
'-! ESTABLISHING AMNESTY ON
BUSINESS LICENSE TAX PENALTIES
AND INTEREST, EXTENDING FILING PERIOD
FOR CLAIMING SALES TAX CREDITS
PAGE NO 1
SECTION 3 Any business that was eligible for a business license tax credit for
calendar year 1998 or is eligible for calendar year 1999, pursuant to either Section 3 06 040 or
Section 5 08 020 of the Code and has not previously taken such credit, may claim such credit by
notifying the City's Department of Finance no later than sixty (60) days from the effective date of
this Resolution
SECTION 4 If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Resolution or any part thereof is for any reason held to be invalid or
unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions of this Resolution or any part thereof The El Segundo City
Council hereby declares that it would have passed each and every section, subsection,
subdivision, paragraph, sentence, clause or phrase, irrespective of the fact that any one or more
sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared
invalid or unconstitutional
SECTION 5 The City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions
PASSED, APPROVED, AND ADOPTED on the 19'" day of January, 1999
Mike Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk, City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five, that the foregoing Resolution No
was duly passed and adopted by said City Council, approved and signed by the Mayor
and attested to by the City Clerk, all at a regular meeting of said Council held on the 19'" day of
January, 1999, and the same was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPROVED AS TO
(.Mark D HeKley, City Attorn2y'v
RESOLUTION NO
ESTABLISHING AMNESTY ON
BUSINESS LICENSE TAX PENALTIES
025 AND INTEREST, IT
FOR CLAIMING SALES TAX CREDITS
PAGE NO 2
EL SEGUNDO CITY COUNCIL MEETING DATE 01/19/99
AGENDA ITEM STATEMENT AGENDA HEADING: UNFINISHED BUSINESS
AGENDA DESCRIPTION-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AMENDING SECTION
5 40 160 ENTITLED "TRANSFERABILITY," OF CHAPTER 5 04 ENTITLED "LICENSES IN GENERAL,"
OF TITLE 5 ENTITLED "BUSINESS REGULATION AND LICENSING," OF THE EL SEGUNDO
MUNICIPAL CODE RELATING TO BUSINESS ACQUISITIONS AND MERGERS
RECOMMENDED COUNCIL ACTION:
Introduce for first reading the Ordinance described above
INTRODUCTION AND BACKGROUND:
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AMENDING SECTION
5 40 160 ENTITLED "TRANSFERABILITY," OF CHAPTER 5 04 ENTITLED "LICENSES IN GENERAL,"
OF TITLE 5 ENTITLED "BUSINESS REGULATION AND LICENSING," OF THE EL SEGUNDO
MUNICIPAL CODE RELATING TO BUSINESS ACQUISITIONS AND MERGERS
FISCAL IMPACT-
Operating Budget:
Capital Improvement Budget:
Amount Requested.
ProjectlAccount Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required,
NA
1.fJ'l2if �� 1 11 2
Bret Plumlee, Director of Finance
026
3
INTRODUCTION AND BACKGROUND:
The El Segundo Municipal Code (the "Code ") provides that business licenses are not transferable and
that all new businesses must pay the business license tax imposed therein However, the Code does not
contain definitions relating to transferability nor to what constitutes a new business Accordingly, where a
business has been acquired through a sale of assets or a merger and continues to operate in
substantially the same manner, the new owner of the business has been assessed a business license tax
even though the previous owner had paid the full amount of the business license tax due for the year in
which the business was acquired This creates a perceived inequity where a business owner may, for
example, pay the business license tax in January and sell the business in March The new business
owner would be liable for the full amount of the business license tax for the year in which the business
was acquired, thereby creating a perception of double taxation
The applicable Code provisions clearly intend to prohibit the transfer of a business license from one type
of a business to another It is the further intent of the Code that entirely new businesses being
established for the first time within El Segundo must pay the business license tax However, it may not
be the intent of the Code to require a business license tax to be paid twice in the same year for
essentially the same business
Thus, the ordinance attached hereto would clarify that where a business that is properly licensed under
the El Segundo Municipal Code is acquired by a new owner and such business will continue to operate in
substantially the same manner as it did prior to the acquisition, the new owner may obtain a license for
the business for the unexpired calendar year upon surrendering the license issued to the previous owner
and the payment of a six dollar ($6 00) processing fee The ordinance would provide further that such an
acquisition would not be deemed to be a new business for purposes of the business licensing provisions
of the Code
027
ORDINANCE NO
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO AMENDING SECTION 5 04 160 ENTITLED
"TRANSFERABILITY," OF CHAPTER 5 04 ENTITLED
"LICENSES IN GENERAL," OF TITLE 5 ENTITLED
"BUSINESS REGULATION AND LICENSING," OF THE EL
SEGUNDO MUNICIPAL CODE RELATING TO BUSINESS
ACQUISITIONS AND MERGERS
THE EL SEGUNDO CITY COUNCIL DOES ORDAIN AS FOLLOWS
SECTION 1 Section 5 04 160 entitled "Transferability," of Chapter 5 04 entitled
"LICENSES IN GENERAL," of Title 5 entitled 'BUSINESS REGULATION AND LICENSING,' of
the El Segundo Municipal Code is hereby amended to read as follows
"5 04 160 TRANSFERABILITY
a Transferability Generally
Licenses are nontransferable however, an owner of a relocated
business may obtain a license for the business at the new location for the
unexpired calendar year upon surrendering the license issued for the former
place of business and the payment of a six dollar fee
b Acquisition of a Business
Notwithstanding anything in this Code to the contrary, where a business
that is properly licensed under this Code is the subject of an acquisition, merger
or reorganization and the nature of such business will remain substantially the
same as prior to the acquisition, merger or reorganization, the owner or new
owner, as the case may be, may obtain a license for the business for the
unexpired calendar year upon surrendering the previously issued license and the
payment of a six dollar fee The owner or new owner, as the case may be, shall
provide documentation verifying such acquisition, merger or reorganization to the
satisfaction of the Director of Finance The acquisition, merger or reorganization
of an ongoing business that is properly licensed under this Code where the
nature of such business will remain substantially the same as prior to the
acquisition, merger or reorganization shall not be deemed to be a new business
for purposes of Title 5 of this Code "
SECTION 2 If any section, subsection, subdivision, paragraph, sentence, clause of
phrase of this Ordinance or any part thereof is for any reason held to be invalid or unconstitutional
by a decision of any court of competent jurisdiction, such decision shall not affect the validity of
the remaining portions of this Ordinance or any part thereof The El Segundo City Council hereby
declares that it would have passed each and every section, subsection, subdivision, paragraph,
sentence, clause of phrase, irrespective of the fact that any one or more sections, subsections,
subdivisions, paragraphs, sentences, clauses, or phrases by declared invalid or unconstitutional
023
ORDINANCE NO
RELATING TO BUSINESS
ACQUISITIONS AND MERGERS
PAGE NO 1
SECTION 3 The City Clerk shall certify to the passage and adoption of this
Ordinance, shall make a note of the passage and adoption thereof in the records of the meeting
at which the same is passed and adopted, and shall within 15 days after the passage or adoption
thereof cause the same to be published or posted in accordance with the law
PASSED, APPROVED, AND ADOPTED ON ,1999
Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five, that the foregoing Ordinance
No was duly introduced by said City Council at a regular meeting held on the 19i" day
of January, 1999, and was duly passed and adopted by said City Council, approved and signed
by the Mayor and attested to by the City Clerk, all at a regular meeting of said Council held on the
day of 1999, and the same was so passed and adopted by the
following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPROVED AS TO FORM
ark D Hensley, City Attorn
029 ORDINANCE NO
RELATING TO BUSINESS
ACQUISITIONS AND MERGERS
PAGE NO 2
EL SEGUNDO CITY COUNCIL MEETING DATE- 19 January 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Development Agreement Amendment to increase the permitted size of the proposed L A Kings /Lakers Sports Training
and Recreation Facility previously approved for Project Area 4 of the Grand Avenue Corporate Center Project The
Amendment would increase the size of the proposed facility by 15,000 square feet from 120,000 square feet to 135,000
square feet (Environmental Assessment EA -467 and Development Agreement 98 -2), Address 555 North Nash Street
Applicant: L A Ice Venture Company, LLC (Ted Fikre)
RECOMMENDED COUNCIL ACTION:
1) Discussion,
2) Second Reading of Ordinance by title only, and,
3) By motion, Adopt Ordinance 1291
INTRODUCTION AND BACKGROUND
On 05 January 1999, the City Council held a continued public hearing and Introduced the Ordinance on the above
referenced item to amend Development Agreement 98 -1 to allow an approximate 15,000 square foot increase in the
overall size of the LA Kings /Lakers Sports Training and Recreation Facility The attached Ordinance is presented for
a Second Reading and Adoption If adopted without change, the provisions will become effective in thirty days time
ATTACHED SUPPORTING DOCUMENTS:
A. City Council Ordinance No 1291
FISCAL IMPACT:
None
ORIGINATED Date 08 January 1999
°
Bret B Bernard, AICP, Director of Plannina and Buildina Safetv
Date:
At- - 11')1f19
Mary Strenn, City Manager
ACTION TAKEN:
030
\ \EL_SEGUNDO \SYS\ DEPT \PLANNING \PROJECTS \451- 475 \EA - 467 \467AIS DOC 1
ORDINANCE NO. 1291
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING DEVELOPMENT AGREEMENT NO. DA 98 -2 FOR AN
AMENDMENT TO THE GRAND AVENUE CORPORATE CENTER, PROJECT AREA
FOUR (PLAN B), AND ENVIRONMENTAL ASSESSMENT EA -467 FOR PROPERTY AT
555 NORTH NASH STREET AND ADOPTING FINDINGS IN SUPPORT THEREOF.
PETITIONED BY L.A. ICE VENTURE COMPANY, LLC.
RECITALS
WHEREAS, the project applicant, LA Ice Venture Company, LLC ( "Owner "), owns
certain real property, 5.95 acres in size, generally located along the west side of Nash Street, south
of Manposa Avenue and north of Grand Avenue (the "Property "), in the City of El Segundo ( "City "),
and,
WHEREAS, the Owner proposes to amend the previous approvals of the Development
Agreement (DA 98 -1) to allow an additional approximate 15,000 square feet for a total of 135,000
square feet on the property for a Sports Training and Recreation Facility ( "Project") within the Grand
Avenue Corporate Center (GACC), and,
WHEREAS, the Property is located in the Urban Mixed Use -North Zone ( "MU -N Zone ")
The MU -N Zone provides for development of a mixture of compatible commercial, office, research
and development, retail and hotel uses, and recreational facilities with approval of a Conditional Use
Permit; and,
WHEREAS, in connection with development of the GACC, the GACC Owner submitted
applications for approval of Environmental Assessment No EA -430, Vesting Tentative Tract Map
No 52427 (Subdivision 98 -1), Conditional Use Permit No CUP 98 -2, Parking Demand Study No
98 -1, and Development Agreement No. DA 98 -1, and,
WHEREAS, an Initial Study for the GACC Project was prepared pursuant to the
requirements of the California Environmental Quality Act ( "CEQA "), California Public Resources
Code Section 21000 et sea The Initial Study demonstrated that the Project, with the implementation
of certain mitigation measures, would not cause any significant environmental impacts
Accordingly, a Mitigated Negative Declaration ( "MND ") encompassing all of the Project Approvals
was prepared As more particularly described in the MND, the Project will not cause any significant
environmental impacts given, among other things, its design and mitigation measures, and,
WHEREAS, a Notice of Intent for the GACC Project to issue a MND was prepared on
March 3, 1998 The Notice of Preparation concerning the MND was posted by the Clerk for the
County of Los Angeles on March 4, 1998 The MND was submitted to the California Office of
Planning and Research on March 4, 1998 The MND, including the Initial Study, was circulated for
public review and comment on March 4, 1998 Copies of the MND were mailed to all potential
1
031
responsible agencies, trustee agencies, neighboring cities and interested parties Notice of the MND
was also mailed to all interested parties The 30 -day comment period for the MND ended on April
3, 1998, and,
WHEREAS, on March 26, and April 9 and 23, 1998, the City's Planning Commission
( "Commission ") held duly noticed public hearings to consider the GACC Project, including the
Development Agreement, in the Council Chamber of the City Hall, 350 Main Street, and notice of
the hearings was given in the time, form and manner prescribed by law, and,
WHEREAS, opportunity was given to all persons present to speak for or against the GACC
Project, and,
WHEREAS, at said hearing the facts for the GACC Project as contained within the projects
Initial Study and Mitigated Negative Declaration documents, applications, Staff Reports, Meetings'
Minutes, and all other file documents, were established, and,
WHEREAS, on April 23, 1998, the Commission adopted Resolution Nos 2413 and 2416
recommending to the City Council approval of a Development Agreement and a Mitigated Negative
Declaration of Environmental Impacts for the Development Agreement for the GACC Project, and,
WHEREAS, on April 21 and May 5, 1998, the City Council held duly noticed public
hearings to consider the GACC Project and the MND in the Council Chamber of the City Hall, 350
Main Street, and notice of the hearings was given in the time, form and manner prescribed by law,
and,
WHEREAS, opportunity was given to all persons present to speak for or against the GACC
Project, and,
WHEREAS, at said hearings the facts for the GACC as contained within the projects Initial
Study and Mitigated Negative Declaration documents, applications, Staff Reports, Minutes, and all
other file documents, were established, and,
WHEREAS, an Environmental Assessment (EA -467), for the proposed additional approximate
15,000 square feet for the Sports Training and Recreational Facility indicated that the proposed
amendments do not involve substantial changes to the previous approvals and therefore, pursuant to
the CEQA Guidelines Section 15162 (b), no further environmental review is required In addition,
according to the City's Local CEQA Implementation Procedures (Resolution No 3805) Sections
5(13)(2)(111), and (4)(f), new commercial structures which do not exceed a floor area of 15,000 square
feet may be exempt from the requirements of CEQA if the Director of Planning and Building Safety
determines that no substantial evidence exists that the project may have a significant effect on the
environment The Director has analyzed the project's potential to create environmental impacts and
determined that, based on new and previously gathered evidence, the proposed floor area increase will
not have a significant effect on the environment, and,
2
032
WHEREAS, the Planning Commission has reviewed the application and supporting evidence
with the authority and criteria contained in the California Environmental Quality Act, State CEQA
Guidelines and the City of El Segundo Guidelines for the Implementation of the California
Environmental Quality Act (Resolution No 3805), and,
WHEREAS, on December 10, 1998, the Planning Commission did hold, pursuant to law, a
duly advertised public hearing on such matter in the Council Chamber of the City Hall, 350 Main
Street, and notice of the public hearing was given in the time, form and manner prescribed by law, and
the Planning Commission adopted Resolution No 2438 on December 10, 1998, recommending
approval of the proposed Amended Development Agreement, and,
WHEREAS, on December 15, 1998 and on January 5 and 19, 1999, the City Council did hold,
pursuant to law, duly advertised public hearings and review on such matter in the Council Chamber
of the City Hall, 350 Main Street, and notice of the public hearings was given in the time, form and
manner prescribed by law, and,
WHEREAS, opportunity was given to all persons present to speak for or against the findings
of Environmental Assessment EA -467 and Development Agreement Extension 98 -2, and,
WHEREAS, at said hearings the following facts were established
1 The project site consists of 5 95 acres
2 The project consists of a Sports Training and Recreation Facility with approximately 135,000
square feet with a maximum floor area ratio of 0 52 1
3 The subject proposal is covered by the following previous approvals and agreements
* Environmental Assessment EA -430, Subdivision 98 -1 for Vesting Tentative Map No
52427, Conditional Use Permit No 98 -2, Parking Demand Study No 98 -1 and
Development Agreement 98 -1, which were approved by Planning Commission
Resolution Nos 2413, 2414, 2415 and 2416, respectively, and City Council
Ordinance No 1287
* A Development Agreement (Instrument No 98- 1109405) was executed on June 30,
1998, pursuant to which the City granted the Developer the right to construct the
project in accordance with the rules, regulations, zoning, and official policies existing
at the time
4 The current Urban Mixed -Use North (MU -N) zoning for the site is consistent with the current
General Plan Land Use designation of the site for Urban Mixed -Use North The subject
proposal is consistent with the intent of the MU -N zoning designation by allowing for
commercial, office, retail, restaurant, research and development, and recreational uses
3
033
5 The surrounding areas to the west, north, south and east are developed, or planned to be
developed, with office uses, research and development, restaurants, and hotels The properties
to the north, south, and east are zoned Mixed -Use North (MU -N), and to the west Corporate
Office (CO)
6 The project site is located within the northeast portion of the City of El Segundo, approximately
one quarter -mile west of the San Diego (I405) Freeway and one mile south of the Glenn
Anderson (I -105) Freeway The Metropolitan Transportation Authority, (MTA) Metro Green
Line and a station at Mariposa Avenue are located adjacent to, and north of, the project site
Local .jurisdictions near the site include the City of Los Angeles located north of Imperial
Highway, the City of Manhattan Beach located south of Rosecrans Avenue, and the City of
Hawthorne located east of Aviation Boulevard
NOW, THEREFORE, BE IT ORDAINED that after considering the above referenced facts for
the subject project, the GACC Project Approvals and the information contained therein, the Initial
Study and the MND for the GACC, and, the testimony and other evidence offered at the public
hearings, the City Council Approves Development Agreement No. 98 -2 (Amendment to D A 98 -1)
and makes the following findings in support thereof
1, General Findings
(a) Reliance on Record Each and all of the findings and determinations contained
herein are based on the competent and substantial evidence, both oral and written, contained in the
entire record relating to the Project The findings and determinations constitute the independent
findings and determinations of the Council in all respects and are fully and completely supported by
substantial evidence in the record as a whole
(b) Nature of Findings Any finding made by the Council shall be deemed made,
regardless of where it appears in this document All of the language included in this document
constitutes findings by the Council, whether or not any particular sentence or clause includes a
statement to that effect The Council intends that these findings be considered as an integrated whole
and, whether or not any part of these findings fail to cross - reference or incorporate by reference any
other part of these findings, that any finding required or committed to be made by the Council with
respect to any particular subject matter of the Project shall be deemed to be made, if it appears in any
portion of these findings
(c) Limitations The Council's analysts and evaluation of the Project is based on the
best information currently available It is inevitable that in evaluating a Project that absolute and
perfect knowledge of all possible aspects of the Project will not exist One of the major limitations
on analysis of the Project is the Council's lack of knowledge of future events In all instances, best
efforts have been made to form accurate assumptions Somewhat related to this are the limitations
on the City's ability to solve what are in effect regional, state, and national problems and issues The
City must work within the political framework within which it exists and with the limitations
inherent in that framework
0
034
(d) Summaries of Information. All summaries of information in the findings to follow
are based on the evidence in the record The absence of any particular fact from any such summary
is not an indication that a particular finding is not based in part on that fact
(e) Mitigation Measures. These findings are based on the various mitigation measures
which were required and adopted in the implementation of the GACC Project as recommended by
the MND or identified by the MND as already having been incorporated into the Project
2. General Plan Consistency
(a) Economic Development Element - -The Project and the Development Agreement are
consistent with the goals and objectives of the Economic Development Element of the General Plan,
in particular Policies ED 1 -1 1, 12, 2 1 and 2 2, in at least the following ways
(1) The Project will improve the City's tax base by bringing commercial
development to a vacant parcel of property
(2) The Project will diversify and expand the City's econornic base by developing
a mix of new commercial, retail, office and recreational activities on the Property
(3) The Project will contribute to the investment in the City's infrastructure by
contributing to traffic improvement projects in the vicinity of the Property and facilitating the
reclamation of water by installation of a connection to El Segundo Boulevard water line
(b) Land Use Element - -The Project and the Development Agreement are consistent with
the goals and objectives of the Land Use Element of the General Plan, in particular Policies LU4 -1 1,
12, 14, 3 1, 3 2, 3 5, 3 6, 4 3, 4 4, 4 6, 4 7, 4 8 and 7 -2 3, in at least the following ways
(1) The Property is zoned Urban Mixed Use - -North That Zoning designation
provides for a mixture of compatible commercial, office, research and development, retail, restaurant
and hotel uses The Project entails many of these identified uses, such as office, retail, and
restaurant, and additionally recreational uses
(2) The Project will provide mixed uses, including commercial uses, in close
proximity to the MTA Green Line
(3) The close proximity of the Project to the MTA Green Line will encourage
employee utilization of the MTA Green Line, thereby providing a viable alternative to commuting
by automobile
(4) Landscaping shall be provided throughout the Project, which shall be
maintained by automated irrigation systems
035
(5) The Project shall meet all applicable seismic safety standards, as well as all
applicable noise, air quality, and other environmental regulations
(6) The Project provides pedestrian links in the appropriate areas
(7) The Project's utilities shall be placed underground
(8) The Project shall not impact the quality or adequacy of the City's various
public services, such as police, fire and library services
(9) The Project shall promote a stable tax base for the City through commercial
uses
(c) Circulation Element - -The Project and the Development Agreement are consistent
with the goals and objectives of the Circulation Element of the General Plan, in particular Policies
C1 -1 8, 1 13, 3 2, 2 -1 1, 14, 17, 2 2, 3 3 and 5 1, in at least the following ways
(1) The Project will mitigate project- related transportation impacts to below the
level of significance
(2) The Project will provide the necessary amount of parking by on and off -site
means
(3) The Project will comply with any applicable regulations regarding preferential
parking areas and/or promotion of ride share
(4) The Project will provide pedestrian and bicycle access to the site
(5) The Project will promote and enhance the use of the MTA Green Line
(6) The Project will implement the appropriate measures from the City's
Transportation Demand Management policy, such as ridesharmg, carpooling and preferential
parking
(7) The Project will provide access to emergency vehicles
(d) Open Space and Recreation Element - -The Project and the Development Agreement
are consistent with the goals and objectives of the Open Space and Recreation Element of the
General Plan, in particular Policies OS 1 -2 3, 2 5, 2 8 and 5 2, in at least the following ways
(1) The Project will provide various on -site recreational facilities, such as a
sports training /recreational facility open to public and private uses
(2) The Project will provide open space areas, landscaping and street trees
036
(e) Conservation Element- -The Project and the Development Agreement are consistent
with the Conservation Element of the General Plan, in particular Policies CN2 -5, 2 -7and 2 -12, in
at least the following ways
(1) All landscape areas will be serviced by an automatic irrigation system that
uses recycled water
(2) Reclaimed water shall be provided for landscaping uses by installation of a
connection to the El Segundo Boulevard water line Through the use of appropriate landscaping and
setbacks, the Project shall reflect and be consistent with the existing quality of the neighborhood
at the Property
(3) No existing landscaped area will be lost since there is no such areas presently
(4) The Property does not contain any rare or endangered plant or animal species
(f) Noise Element
The Project and the Development Agreement are consistent with the goals and
objectives of the Noise Element of the General Plan in at least the following ways
(1) The Project will mitigate all potential noise impacts and thereby meet the
City's Noise Ordinance Standards
(g) Air Quality Element
The Project and the Development Agreement are consistent with the goals and
objectives of the Air Quality Element of the General Plan, in particular Policies AQ3 -1 1, 12, 12-12
and 1 3, in at least the following ways
(1) The Project will mitigate air quality impacts to a level of insignificance by
implementing various traffic mitigation measures and complying with applicable rules by the South
Coast Air Quality Management District (e g , Rule 403)
(2) The Project will incorporate energy conservation measures, including motion
sensitive light activation switches and applicable State energy conservation measures
3. Zonine Code Consistency
(a) The Property is zoned Urban Mixed Use - -North This Zoning designation provides
for a mixture of compatible commercial, office, research and development, retail, restaurant, and
hotel uses The Project entails many of these identified uses, such as office, retail, restaurant, and
additionally recreational uses
037
(b) The MU -N Zone permits the above referenced range of uses at a maximum floor ratio
(FAR) of 1 1 30 The Project FAR is consistent with the maximum allowed ratios provided by
zoning, at 0 52:1 FAR
4. Findings Required For Development Agreements
(a) The Development Agreement is entered into pursuant to City Council Resolution No
3268 and California Government Code Sections 65864 through 65869 5
(b) In accordance with that law, the Development Agreement identifies (1) the permitted
uses as set forth in the amendment, and (2) the statutes, ordinances, rules, regulations and official
policies governing zoning, development, density, permitted uses, growth management,
environmental consideration and design criteria applicable to the Project as set forth in and,
incorporated by reference in Ordinance No 1287
(c) Further in compliance with the above referenced law, the original Development
Agreement adopted by Ordinance 1287, and incorporated herein by reference, contains the following
provisions
• Periodic review at least every twelve (12) months as set forth in paragraph 10
• A demonstration of good faith compliance upon review as set forth in
paragraph 10
• A fixed duration for the development agreement as set forth in paragraph 13
• The maximum size of the proposed buildings as set forth in paragraph 6 and
Exhibit B
• Conditions, terms and restrictions concerning subsequent discretionary
actions as set forth in paragraph 8
• Time when construction shall commence as set forth in paragraph 6
• Time when construction shall be completed as set forth in paragraph 6
(d) The benefits that will accrue to the people of the City from the adoption of the
Development Agreement include the following
(1) Development of a property that is currently vacant and unused
(2) Increasing and further stabilizing the City's tax base through development of
new commercial businesses
(3) Increase in employment opportunities for the City's citizenry
(4) Development of a project that will increase the use of the MTA Green Line
(5) Development of a project that is consistent with the elements of the General
8
038
Plan
(6) Development of a project that will not cause any significant environmental
impacts
(7) The Development Agreement will eliminate uncertainty in planning and
provides for the orderly development of the Property
(e) The project is consistent with the objectives, policies, general land uses, and programs
specified in the General Plan and any applicable specific plan in that the amendment to DA 98 -1
allowing an approximate 15,000 square foot increase in the Sports Training and Recreation Facility
results in a FAR of 0 52 1, and increase of 0 02 1, which is below the maximum permitted by the
General Plan for the subject site Furthermore, adequate parking is provided for the subject
expansion on -site and on the adjacent parcel
(f) The project is compatible with the uses authorized in, and the regulations prescribed
for, the land use district in which the real property is located in that Sports Training and Recreation
facilities are compatible with the uses permitted in the Mixed Use — North Zoning District
(g) The project is in conformity with the public convenience, general welfare and good
land use practice in that the proposed floor area increase will make the best use of the land area
available and a portion of the increase will be devoted to general public circulation, viewing and
locker areas within the Facility and thus further benefit the public convenience
(h) The project will not be detrimental to the health, safety and general welfare in that
it is consistent with the elements of the General Plan, the requirements of the Zoning Ordinance and
is subject to review and approval by the City including on -site inspections during construction, prior
to occupancy, and parking review after occupancy
(i) The proposed amendment to the previously approved project will not adversely affect
the orderly development of property or the preservation of property values in that it will benefit and
make feasible the previously approved project
5. Findines Required Under CEOA
(a) Approval of a Development Agreement is typically subject to the requirements of
CEQA In connection with, and as a basis for the City Council approval of the
original Development Agreement, Ordinance No 1287, the Council adopted the
CEQA Findings detailed in Resolution No 4063, in which the MND was adopted,
which incorporated those Findings herein as though they were set forth in full
(b) An Environmental Assessment (EA -467), for the proposed additional approximate
15,000 square feet for the Sports Training and Recreational Facility indicated that the proposed
amendments do not involve substantial changes to the previous approvals and therefore, pursuant to
the CEQA Guidelines Section 15162 (b), no further environmental review is required In addition,
YJ
039
according to the City's Local CEQA Implementation Procedures (Resolution No 3805) Sections
5(13)(2)(111), and (4)(f), new commercial structures which do not exceed a floor area of 15,000 square
feet may be exempt from the requirements of CEQA if the Director of Planning and Building Safety
determines that no substantial evidence exists that the project may have a significant effect on the
environment The Director has analyzed the project's potential to create environmental impacts and
determined that, based on new and previously gathered evidence, the proposed floor area increase will
not have a significant effect on the environment
(c) That when considering the whole record, there is no evidence that the project will have
the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends,
because the project is in a built -out urban environment
(d) That the City Council authorizes and directs the Director of Planning and Building
Safety to file with the appropriate agencies a Certificate of Fee Exemption and De Mmimis finding
pursuant to Assembly Bill No 3158 and the California Code of Regulations Within ten (10) days of
the approval of the Negative Declaration of Environmental Impacts, the applicant shall submit to the
City of El Segundo a fee of $25 00 required by the County of Los Angeles for the filing of this
certificate along with the required Notice of Determination As approved in Assembly Bill No 3158,
the statutory requirements of CEQA will not be met and no vesting shall occur until this condition is
met and the required notices and fees are filed with the County
WHEREAS, Mayor Mike Gordon and Councilwoman Nancy Wemick do abstain from and
did not participate in the deliberations and decision on the subject Development Agreement
NOW, THEREFORE, BE IT FURTHER ORDAINED that the City Council approves
Development Agreement No DA 98 -2, subject to the following conditions
1 Prior to approval of the building plans, the applicant shall develop plans, which
indicate that the project is in substantial conformance with plans approved and on file with the
Department of Planning and Building Safety Any subsequent modification to the project as
approved shall be referred to the Director of Planning and Building Safety for a determination
regarding the need for Planning Commission review of the proposed modification
2 Prior to the issuance of a Building Permit, the applicant shall submit an overall
Security and Crime Prevention Plan, including a complete exterior lighting plan and photometric
study, to the Police Department for review and approval, which shall address, but not be limited to,
as indicated in the preliminary Police Department memorandums dated February 24, November 10,
and December 1, 1998, the following
a Monument and directional signs,
b Addressing;
c Lighting,
d Telephones,
e Landscaping,
040 10
f Trash dumpsters (including space for recyclable materials),
g Security cameras and alarms,
h Fences, walls,
i Security doors and hardware,
Office,
k Outdoor, in -line skating facility,
1 On -site security personnel,
in Parking,
It Secured parking and general security for professional athletes and team areas,
o Cash management system, including safes, and cash registers,
p Public locker rooms,
q Exterior stairwell enclosures,
r Exterior ladders,
s Exit doors,
t Shipping /Receiving dock area, and,
u Smooth surface front desk, cash register and service counter materials
All Security and Crime Prevention Plan measures shall be installed per the approved plans or shall
be operational prior to the issuance of a certificate of occupancy for the applicable main building
3 The applicant shall indemnify, defend, protect, and hold harmless the City, its elected
and appointed officials, officers, agents, and employees from and against any and all claims, actions,
causes of action, proceedings, or suits which challenge or attack the validity of the City's approval of
Environmental Assessment EA-467 and Development Agreement 98 -2, Amendment to Grand Avenue
Corporate Center Project Area 4 (Plan B)
This Ordinance shall become effective at midnight on the thirtieth (30) day from and after
the final passage and adoption hereof
The City Clerk shall certify to the passage and adoption of this ordinance, shall cause the
same to be entered in the book of original ordinances of said City, shall make a note of the passage
and adoption thereof in the records of the meeting at which the same is passed and adopted, and,
shall within 15 days after the passage or adoption thereof cause the same to be published or posted
in accordance with the law
11
041
PASSED, APPROVED AND ADOPTED this 19th day of January 1999.
Mike Gordon, Mayor
ATTESTED: of the City of El Segundo,
California
Cindy Mortesen
City Clerk (SEAL)
APPROVED AS TO FORM:
Mark D Hensley
City Attorney
042 12
p projects \451- 475\467\ord
EL SEGUNDO CITY COUNCIL MEETING DATE: 19 January 1999
AGENDA ITEM STATEMENT AGENDA HEADING Unfinished Business
AGENDA DESCRIPTION:
Proposed amendments to the Zoning Code for residential side yard setbacks for attached garages on 25 -foot wide lots
in the Single - Family Residential (R -1) Zone, and, a Negative Declaration of Environmental Impacts in accordance with
the California Environmental Quality Act (CEQA) Environmental Assessment EA -465 and Zone Text Amendment ZTA
98 -7 Applicant City of EI Segundo
RECOMMENDED COUNCIL ACTION:
1) Discussion,
2) Second Reading of Ordinance by title only, and,
3) By motion, Adopt Ordinance
INTRODUCTION AND BACKGROUND-
On 05 January 1999, the City Council held a public hearing on the above referenced item to review modifications to the
Zoning Code to change the required side yard setback for attached garages on 25 foot wide lots in the R -1 Zone At
that time, the City Council Introduced the Ordinance to amend various sections of the City's Zoning Code and adopt
a Negative Declaration of Environmental Impacts The attached Ordinance is presented for a Second Reading and
Adoption If adopted without change, the provisions will become effective in thirty days time
ATTACHED SUPPORTING DOCUMENTS:
A City Council Ordinance No 1292
FISCAL IMPACT:
None
ORIGINATED: Date 07 January 1999
of
BY:
ACTION TAKEN.
043
Date:
%34
p \zoning \ea453 \ea465 -2 ais
0j
ORDINANCE NO. 1292
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT
NO. EA -465 AND ZONE TEXT AMENDMENT ZTA 98 -7, AMENDING THE
EL SEGUNDO MUNICIPAL CODE BY AMENDING VARIOUS SECTIONS
OF TITLE 20 (THE ZONING CODE). PETITIONED BY THE CITY OF EL
SEGUNDO.
WHEREAS, on December 1, 1992, the City of El Segundo adopted a General Plan for the years 1992 -2010,
and,
WHEREAS, on December 1, 1992, the City of El Segundo certified an Environmental Impact Report as a
complete and adequate document in accordance with the authority and cntena contained in the California Environmental
Quality Act and the City of El Segundo Guidelines for the implementation of the California Environmental Quality Act
and adopted a Statement of Overriding Consideration, and,
WHEREAS, on November 16, 1993, the City Council did, pursuant to law, adopt a Negative Declaration of
Environmental Impacts for the amendments to Title 19 (Subdivisions) and Title 20 (The Zoning Code) and a new Zoning
Map, finding that there were no environmental impacts associated with the amendments that were not analyzed in the
Master Environmental Impact Report certified by the City Council for the General Plan on December 1, 1992, and,
WHEREAS, on November 16, 1993, the City Council did, pursuant to law, adopt Ordinance No 1212 adopting
a new Title 19 (Subdivisions) and Title 20 (The Zoning Code) and a new Zoning Map, and,
WHEREAS, on December 10, 1998, the Planning Commission did conduct, pursuant to law, a duly advertised
public hearing on revisions to the Zoning Code, and notice was given in the time, form and manner prescribed by law,
and the Planning Commission adopted Resolution No 2434 on December 10, 1998 recommending approval of the
proposed amendments, and,
WHEREAS, on January 5 and 19, 1999, the City Council did hold, pursuant to law, duly advertised public
hearings and review on revisions to the Zoning Code, and notice was given in the time, form and manner prescribed by
law, and,
WHEREAS, opportunity was given to all persons to present testimony or documentary evidence for or against
EA -465 and ZTA 98 -7, the revisions to the Zoning Code, and,
WHEREAS, at said hearing the following facts were established
The purpose of the revisions to the Zoning Code are to refine and make appropriate adjustments to the
development standards and other zoning requirements in order to address concerns raised by the community
about the future development of the City in furtherance of the general welfare of the City
State law requires that Zoning be made consistent with the General Plan
NOW, THEREFORE, BE IT ORDAINED that after consideration of the above facts and study of proposed
Environmental Assessment EA -465 and ZTA 98 -7 the City Council finds as follows
C4it
ORDINANCE NO 1292
APPROVING EA -465, ZTA 98 -7
PAGE NO 1
GENERALPLAN
The proposed Zoning Code Amendments are consistent with the 1992 General Plan, as amended
The proposed Zoning Code Amendments are consistent with the existing Zoning Code
ENVIRONMENTAL FINDINGS
The Draft Initial Study was made available for public review and comment in the time and manner prescribed
by law The Initial Study concluded that the proposed project will not have a significant, adverse effect on the
environment, and a Negative Declaration of Environmental Impact will be prepared pursuant to the California
Environmental Quality Act (CEQA),
That when considering the whole record, there is no evidence that the project will have the potential for an
adverse effect on wildlife resources or the habitat on which the wildlife depends, because the project is in a built -
out urban environment, and,
That the City Council directs the Director of Planning and Building Safety to file with the appropriate agencies
a Certificate of Fee Exemption and De Mmimis finding pursuant to Assembly Bill No 3158 and the California
Code of Regulations Within ten (10) days of the approval of the Negative Declaration of Environmental
Impacts, the City shall transmit $25 00 required by the County of Los Angeles for the filing of this certificate
along with the required Notice of Determination As approved in Assembly Bill No 3158, the statutory
requirements of CEQA will not be met and no vesting shall occur until this condition is met and the required
notices and fees are filed with the County
NOW, THEREFORE, BE IT FURTHER ORDAINED THAT the City Council approves EA-465 and ZTA 98 -7,
and adopts changes to the El Segundo Municipal Code as follows
SECTION 1. Section 20 20 060 D 2 of Chapter 20 20, Title 20, of the El Segundo Municipal Code is amended
to read as follows
Side yard Structures shall maintain a minimum setback on each side of the lot of 10
percent of the width of the lot, but shall never be less than 3 feet and need not be more
than 5 feet Detached accessory structures, located in the rear one -third of the lot, are
allowed zero setback on one interior side lot line Attached garages on 25 foot wide
lots only, located on the rear one -third of the lot, are also allowed zero setback on one
interior side lot line
SECTION 2. This Ordinance shall become effective at midnight on the thirtieth (30) day from and after the
final passage and adoption hereof
SECTION 3. The City Clerk shall certify to the passage and adoption of this ordinance, shall cause the same
to be entered in the book of original ordinances of said City, shall make a note of the passage and adoption thereof in
the records of the meeting at which the same is passed and adopted, and shall within 15 days after the passage or
adoption thereof cause the same to be published or posted in accordance with the taw
ORDINANCE NO 1292
O A APPROVING EA -465, ZTA 98 -7
�F PAGE NO 2
PASSED, APPROVED AND ADOPTED this 19th day of January 1999.
Mike Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members
of the City Council of said City is five, that the foregoing Ordinance No 1292 was duly introduced by said City Council
at a regular meeting held on the 5th day of January 1999, and was duly passed and adopted by said City Council,
approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the
19 day of January 1999, and the same was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPROVED AS TO FORM
Mark D Hensley, City Attorney
p \zoning \ea465 \ea465 ord
ORDINANCE NO 1292
APPROVING EA -465, ZTA 98.7
046 PAGE NO 3
EL SEGUNDO CITY COUNCIL MEETING DATE: 19 January 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
A General Plan Amendment 98 -2, and Zoning Change 98 -2 to amend the Land Use designation from Downtown
Commercial to Multi - Family Residential, and change the Zoning Map from Downtown Commercial (CRS) to Multi- Family
Residential (R -3), and, a Negative Declaration of Environmental Impacts in accordance with the California
Environmental Quality Act (CEQA), Environmental Assessment EA -447 Applicant, James R Obradovwch
RECOMMENDED COUNCIL ACTION
1) Discussion,
2) Second Reading of Ordinance by Title only, and,
3) By motion, Adopt Ordinance No 1293
INTRODUCTION AND BACKGROUND:
On 05 January 1999, the City Council held a public hearing on the above referenced item to consider modifications to
the General Plan and Zoning Code to allow Multi -family Residential development on property with the Downtown
Commercial District The attached Ordinance is presented for a Second Reading and Adoption If adopted without
change, the provisions will become effective in thirty days time
ATTACHED SUPPORTING DOCUMENTS•
A City Council Ordinance No 1293
FISCAL IMPACT.
Please see 05 January 1999 Agenda Item Statement
ORIGINATED: Date: 08 January 1999
Bret B Bernard, AICP, Director of Planning and Building Safety
REVIEWED BY: Date:
9y
Mary Strenn, City Manager
ACTION TAKEN:
047
F \ DEPT \PLANNING \PROJECTS \426 - 450 \EA - 447 \2NDCC DOC 1
6
ORDINANCE NO. 1293
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT EA -447, ZONE
CHANGE 98 -2, AND GENERAL PLAN AMENDMENT 98 -2, THEREBY
CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS
AND APPROVING THE CHANGE IN ZONING AND LAND USE DESIGNATION
FROM DOWNTOWN COMMERCIAL (CR -S) ZONE TO MULTI - FAMILY
RESIDENTIAL (R -3) AT 360 RICHMOND STREET. PETITIONED BY: JAMES R.
OBRADOVICH.
WHEREAS, on June 30, 1998, an application was received from James R Obradovich requesting approval of an
Environmental Assessment, Zone Change and General Plan Amendment from CR -S /Downtown Commercial to R-
3 /Multi -Family Residential to allow the future construction of a 10 unit condominium at the southeast corner of Holly
Avenue and Richmond Street, and,
WHEREAS, an inter- Departmental correspondence has been prepared and circulated along with all the applications
and preliminary plans for the future 10 unit condominium for inter- Departmental comments, and,
WHEREAS, an Environmental Assessment (EA -447), including a Draft Initial Study and Negative Declaration of
Environmental Impacts for the proposed General Plan Amendment and Zoning Change, has been prepared and
circulated to all interested parties, Staff, and affected public agencies for review and comment in the time and manner
prescribed by law, and,
WHEREAS, the Planning Commission has reviewed Environmental Assessment EA -447 and the supporting
evidence with the authority and criteria contained in the California Environmental Quality Act, State CEQA Guidelines,
and the City of El Segundo Guidelines for the implementation of the California Environmental Quality Act (Resolution
3805), and,
WHEREAS, on October 22 and December 10, 1998, the Planning Commission did hold, pursuant to law, duly
advertised public hearings on such matter and notice of the public hearings was given in the time, form and manner
prescribed by law, and,
WHEREAS, at said hearings opportunity was given to all persons to present testimony or documentary evidence for
or against the findings of Environmental Assessment EA -447, General Plan Amendment 98 -2, and Zone Change 98-
2, and,
WHEREAS, at its meetings of October 22, 1988, the Planning Commission opened the public hearing, took testimony
and continued the public hearing, and,
WHEREAS, at its meeting of December 10, 1998, the Planning Commission took testimony at the continued public
hearing, and reviewed and considered the recommendations of the City Council pursuant to the Report from the
Downtown Task Force, as appointed by the City Council and directed Staff to prepare a Resolution recommending
approval of the project to the City Council; and,
WHEREAS, on December 21, 1998, at an Adjourned Meeting, the Planning Commission adopted
Resolution No 2435 recommending approval to the City Council of the proposed General Plan
Amendment, Zone Change and Negative Declaration, and,
P /projecWea -447 ccord
048 1
WHEREAS, the Planning Commission is concerned with the future development of the Downtown and considered
the proposed General Plan Amendment 98 -2 and Zone Change 98 -2 in light of the City Council's efforts to revitalize
the Downtown District, and,
WHEREAS, the Planning Commission believes that development of a residential use is appropriate and fits into the
frame work of the City Council's Downtown revitalization efforts, and,
WHEREAS, on January 5 and 19, 1999, the City Council did hold, pursuant to law, a duly advertised public
hearing and review of such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the
public hearing was given in the time form and manner prescribed by law, and,
WHEREAS, opportunity was given to all persons present to speak for or against the findings of
Environmental Assessment EA -447, General Plan Amendment 98 -2 and Zone Change 98 -2, and,
WHEREAS, at said hearings the following facts were established
1 The site is within the Downtown Commercial District, and is zoned Downtown Commercial — (CR -S)
2 The site is located at the northwest corner at the edge of the Downtown Commercial District on Richmond Street
and Holly Avenue
3 The site is currently vacant, and the City's historic records indicate no previous development proposed or ever
existed on the site
4 This particular parcel is unique within the Downtown area due to its perimeter location and lack of previous or
current development
5 Testimony supported proposed General Plan Amendment 98 -2 and Zone Change 98 -2 based in part on the
increase in population generated by Multi - family (R -3) development which would assist in sustaining the viability
of the Downtown District
6 Multi -family (R -3) development in close proximity to the Downtown is an incentive to urban dwellers
7 Historical City records indicate that there has been no interest in commercial development on the site
8 The proposed General Plan Amendment and Zone-Change would allow for Multi - family residential development
similar to the existing condominiums on the north side of Holly Avenue,
9 The following land uses surround the site to the south is an apartment building, to the east is an alley which
would buffer the proposed residential use from the adjacent commercial land use, R -3 Zoning and Land Use is
located to the north across Holly Avenue and to the northwest across Holly Avenue is R -1 Zoning and Land Use
The proposed General Plan Amendment 98 -2 and Zone Change 98 -2 is consistent with these land uses
10 The individual site is not specifically part of the proposed Initial City Council Action Plan as discussed by the City
Council on December 1, 1998
NOW, THEREFORE, BE IT ORDAINED that after consideration of the above facts and study of proposed
Environmental Assessment EA -447, General Plan Amendment 98 -2, and Zone Change 98 -2, the Council makes the
following findings and in so doing, approves the proposed project
P /projects /ea-447 ccord
049 2
A General Findings
1 The proposed General Plan Amendment 98 -2 and Zone Change 98 -2 are not in conflict with the
Downtown Action Plan preliminary directed by the City Council on December 1, 1998 pursuant to the
November 17, 1998, Downtown Task Force recommendations
2 The intervening uses (apartment building and surface parking lot) between the vacant Ralph's site
and the subject site and the alley to the east effectively buffers the proposed Multi- Family (R -3)
residential use from impacts of the Downtown retail and service uses
3 That Multi - family housing in close proximity to the Downtown is a benefit since the greater number of
people in Multi - family (R -3) residential development generally support business within walking
distance of their residence
4 Past efforts to attract commercial /retail /service development to the site have been unsuccessful due
to the perimeter location of the site within the Downtown District
5 Increased density of residential development in this area is consistent with the adjoining Multi - family
(R -3) development directly to the north across Holly Avenue
6 This particular parcel is unique within the Downtown area due to its perimeter location and lack of
previous or current development
B Environmental Findings
The Draft Initial Study was made available for public review and comment in the time and manner
prescribed by law The initial Study concluded that the proposed project will not have a significant,
adverse effect on the environment, and a Negative Declaration of Environmental Impact will be
prepared pursuant to the California Environmental Quality Act (CEQA),
That when considering the whole record, there is no evidence that the project will have the potential
for an adverse effect on wildlife resources or the habitat on which the wildlife depends, because the
project is in a built -out urban environment, and,
That the City Council authorizes and directs the Director of Planning and Budding Safety to file with
the appropriate agencies a Certificate of Fee Exemption and De Minimis finding pursuant to
Assembly Bill No 3158 and the California Code of Regulation Within ten (10) days of the approval
of the Negative Declaration of Environmental Impacts, the applicant shall transmit $25 00 required by
the County of Los Angeles for the filing of this certificate along with the required Notice of
Determination As approved in Assembly Bill No 3158, the statutory requirements of CEQA will not
be met and no vesting shall occur until this condition is met and the required notices and fees are
filed with the County
NOW, THEREFORE, BE IT FURTHER ORDAINED that the City Council hereby approves Environmental
Assessment EA -447, General Plan Amendment 98 -2, and Zone Change 98 -2, subject to the following condition
1 The applicant shall indemnify, defend, protect, and hold harmless the City, is elected and appointed
officials, officers, agents, and employees from and against any and all claims, actions, causes of
action, proceedings, or suits which challenge or attach the validity of the City's approval of
Environmental Assessment EA -447, General Plan Amendment 98 -2, and Zone Change 98 -2
P /projects /ea -447 ccord
3
050
Section 1. This Ordinance shall become effective at midnight on the thirtieth (30) day from and after
the final passage and adoption hereof
Section 2. The City Clerk shall certify to the passage and adoption of this Ordinance, shall cause the
same to be entered in the book of original ordinances of said City, shall make a note of the passage
and adoption hereof in the records of the meeting at which the same is passed and adopted, and
shall within 15 days after the passage or adoption thereof cause the same to be published or posed
in accordance with the law
PASSED, APPROVED, AND ADOPTED this 19th day of January 1999
Mike Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of
members of the City Council of said City is five, that the foregoing Ordinance No 1293 was duly introduced by said
5'
City Council at a regular meeting held on the 5'" day of January, 1999, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council
held on the 19th day of January, 1999, and the same was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
P /projects /ea -447 ccord
051
APPROVED AS TO FORM
Mark D Hensley, City Attorney
TO THE EL SEGUNDO CITY COUNCIL MEETING: January 19, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES
AGENDA DESCRIPTION: Open recruitment process for positions on Committees, Commissions and Boards
(CCBs) whose terms will expire in 1999
RECOMMENDED COUNCIL ACTION: Staff is directed to open the recruitment process for the positions
on CCBs, as listed
INTRODUCTION AND BACKGROUND: Attached is a brief description of the eight City of El Segundo
Committees, Commissions and Boards, as well as a listing of the upcoming vacancies in 1999 This information
is posted at the beginning of each year at City Hall and the El Segundo Public Library, on Community Cable and
advertised in the El Segundo Herald This is also made available to the public at the El Segundo Chamber of
Commerce office, the Joslyn Center and Clubhouse, and Application Form as well as Background Information
can be found on the city's websrte at www.elsegundo.org
DISCUSSION: Currently, there is an immediate opening on the El Segundo Community Cable Advisory
Committee due to the resignation of one of its members The City Council will interview prospective candidates
on Tuesday, February 2, 1999 at 6:00 p.m., at City Hall's West Conference Room. To apply to the El
Segundo Community Cable Advisory Committee, or any other CCB, potential candidates should contact City
Hall at #607 -2200. The deadline for filing applications is 48 hours prior to the posted interview date
Applications can be picked up from the Administrative Offices at City Hall, the Library, the Chamber of
Commerce, Joslyn Center, George E Gordon Clubhouse, the city's websrte, or upon request will be be mailed
to interested persons
ATTACHED SUPPORTING DOCUMENTS AND WHO PREPARED THEM: Listing of 1999 Vacancies,
and CCB Background Information
FISCAL IMPACT: N/A
ORIGINATOR: Julia O Abreu, Council Assistant Date January 14, 1999
Cc.•
REVIEWED BY: Mary Strenn, City Manager Date January 14, 1999
652
doe n \ccp \fo�mabgge yM \BB 1
CITY OF EL SEGUNDO
COMMISSIONS, COMMITTEES, AND BOARDS
1999 Vacancies
TO APPLY, CONTACT CITY HALL ADMINISTRATION, #607 -2200
MAY
RECREATION & PARKS COMMISSION (4 Yr Term - No Term Limitation) (All Residents)
Margie Randall (,,,pptd716195w2,,da -y.,e m TERM 5/30/99
JUNE
LIBRARY BOARD OF TRUSTEES.
Charles Louis PUIel (appMVF0196talc,Jyr,emq TERM: 6/30/99
Don Carter (apptd 101"6 to Iet 3 yr tern,) TERM: 6/30/99
EL SEGUNDO SENIOR CITIZENS HOUSING CORPORATION BOARD
Steven Jonn Edlefsen (appM ar/95 ,a let 4y. wt) TERM: 6/30/99
Peter Freeman. (reappted8195in 2nd 4y.terni) TERM 6/30/99
PLANNING COMMISSION
M Stacey Palmer (.eappmi6195taletfuOtem,J TERM- 6/30/99
AUGUST
INVESTMENT ADVISORY COMMITTEE
Kirk Jon Walske rreapp,d76195ta2nd,em,) (residential rep) TERM: 8/30/99
OCTOBER
EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE-
John C. Miller (Darin) (appm 2112196,A1�r ayrtera) TERM. 10/31/99
NOVEMBER
CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE-
Mike Rotolo tapped 21121961,,1,9 4-yr ternit (residential rep) TERM. 11/30/99
Harry A Reeves rnpptduiz193 ,, nexpired tem reapptd21121961ntju8,em) (residential rep) TERM 11/30/99
053
p,, mc,i o n ge. rnr+ae 2
COMMITTEES /COMMISSIONS /BOARDS BACKGROUND INFORMATION
1. El Segundo Community Cable Advisory Committee: (Rec /Park Dept.) is a five -
member committee, whose volunteer members serve, without term limitations, for four -year
terms, without compensation The Committee was restructured in July 1994, and meets
quarterly, on the 1st Wednesday in February, May, August and November Committee
members are appointed by the City Council to serve in an advisory capacity to the Community
Cable Supervisor and the City Council regarding the policies and procedures surrounding
governmental, educational, local origination, and community programming for channels 22 and
57 in the City of El Segundo
2. The Capital Improvement Project Advisory Committee (Public Works Dept.) is a
5- member Committee, 3 residents and 2 representatives of Business, Commercial and
Industry, (no residency requirements for Business reps), whose members serve, without term
limitations, for four -year terms The Committee assists in the development of the 5 -year
Capital Improvement Program ( "CIP ") The Committee generally meets on a weekly basis
during the months of January, February, and March, with the goal of finalizing its
recommendations to the City Council in April The Director of Finance and the Director of
Public Works provide staff support to the Committee City Staff each year proposes Capital
Improvement projects for a five (5) year period The Committee reviews these projects and
makes recommendations to the City Council for funding consideration in conjunction with the
City's annual budget process In addition to projects proposed by staff, the Committee holds
a community workshop each year to receive project requests from the general public The
Committee meets on an as needed basis
3. Economic Development Advisory Council: (Admin.) is a spinoff of the
City/Chamber of Commerce Business Retention & Attraction Task Force, originally
established in 1990/91 The Committee was restructured in June, 1994 by the City Council
to implement the City's Economic Development Strategic Plan The committee meets twice
a year It is comprised of nine members who represent a cross - section of the community,
and includes some non - residents Members serve as volunteers, without compensation The
committee positions have no term expiration The committee's primary responsibility is to
provide support and direction to staff, and to advise the City Council on business retention and
attraction and implementation of the City's Economic Development Program This Council
meets bi- annually
4. Investment Advisory Committee (Treasurer /Finance) was established by Resolution
#3764 dated June 2, 1992 This is a four member committee, two are automatic appointments
-(City Treasurer and Director of Finance), the other two members are appointed by the City
Council to serve, without term limitations, for four -year terms, without compensation. One of
the two volunteers must be a resident of El Segundo The Committee advises the City
Treasurer and City Council in matters pertaining to the investment of the City's idle funds The
Committee meets on the 3rd Wed Of Mar /June /Sept/Dec
5. Library Board of Trustees: (Library) The Board of Trustees was established by City
Council Resolution #3665 on December 4, 1990, pursuant to Education Code Section 18910
et seq Its five members, who are volunteers and serve without compensation, must be 1 year
residents of El Segundo They are appointed by the City Council to three year terms, and may
)oa n \ccb \backgrd 199 0 5 4
Rev Sanuary 13, 1999
not serve for more than two consecutive terms With the assistance of the Library Director,
the Board makes and enforces all rules, regulations, and bylaws necessary for the
administration and protection of the El Segundo Public Library, administers any trust declared
or created for the Library, receives gifts and disposes of property for the benefit of the Library,
and, reviews and approves the Library's Annual Report to the State Librarian The Board
meets the second Tuesday of each month at 7 00 P M in the Matsui International Meeting
Room, at the Library
6. The Planning Commission (Planning Division) was established pursuant to the
Planning Law of the State of California (Sec 65100 - 65106) on August 20, 1946 by City
Ordinance #300 It is comprised of five members, who serve, without term limitations, for four -
year terms, with minimal compensation A minimum five member Commission is required and
some cities have a seven or nine member Planning Commission, multiple Commissions,
administrative bodies or Hearing Officers, or the City Council may act as the Planning Agency,
and perform the duties instead of a separate Commission If more than one Commission is
created, the legislative body (the City Council in this case), prescribes the issues,
responsibilities or geographical jurisdiction assigned to each committee In the past the City
of El Segundo had an Environmental Review Board which reviewed and approved all the
required CEQA analyses, separate from the Planning Commission The Commission makes
recommendations to the City Council on the adoption or amendment of the City's General
Plan, performs duties with respect to land subdivision, planning and zoning as prescribed by
City and State law, advises the City Council on those matters falling within its charged
responsibilities in a manner reflecting concern for the overall development and environment
of the City as a setting for human activities The Commission meets the 2nd and 4th Thursday
of each month at 6 00 p m , in Council Chambers at City Hall
7. The Recreation & Parks Commission (Rec /Park Dept.) was established on March
23, 1938 by Resolution #448 It is comprised of five members, who serve, without term
limitations, for four -year terms, without compensation The resolution and bylaws do not
contain any residency provision The Commission advises the City Council on all matters
pertaining to recreation, parks, parkways and street trees, and makes recommendations to the
City Council regarding level of services, recommends policies and assists in implementing
Recreation and Parks Department improvements and programs, including youth counseling,
senior outreach, golf operations, city transportation, and in the acquisition and disposal of park
property The Commission meets the 3rd Wednesday of each month, at 7 00 p m, in the
Council Chambers at City Hall
8. The El Segundo Senior Housing Corporation Board: (Rec /Park Dept.) The El
Segundo Senior Housing Corporation is a non - profit corporation formed in 1984 for the
construction of a low - income housing facility for seniors (Park Vista) The Board of Directors
was established in 1986 to actively oversee the management, operation, maintenance, and
the finances of PARK VISTA, the El Segundo senior citizen housing facility The Board enters
into an operating agreement with the City Council, and enlists a management company to
operate the facility The Board, comprised of seven directors, all El Segundo residents (per
bylaws) who volunteer to serve without compensation, are appointed to four years terms, by
the City Council There are no term limits The Board meets on the 4th Wednesday of every
month, at 7 00 P M at the Joslyn Center, 339 Sheldon Street, El Segundo Refer to Board
Handbook, rev November 1996
1oa n \ccb \backyrd 199 0 5 3
Aev January 13 1999
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
12/25/1998 THROUGH 01/13/1999
Date
12/30/98
1/7/99
1/8/99
1/11/99
1/11/99
1/13/99
1/13/99
Payee Amount
Health Comp
Health Comp
Wells Fargo
West Basin H2O
IRS
Employee Bond Purchases
Employment Development
DATE OF RATIFICATION: 01119/99
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
Deputy TreasurerJ7
Finance Director �Ae
City Manager
2,42006
2,21431
20,000 00
751,446 80
173,117 56
250,00
35,148 87
984,597 60
Description
Weekly eligible claims 12/25
Weekly eligible claims 1/1
SCRMA workers comp acct
Water
Federal Payroll Taxes PR14
Employee Bond PR14
State Payroll Taxes PR14
984,597.60
Information on actual expenditures is available in the City Treasurers Office of the City of El Segundo
057
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 5,1999 - 7:00 P.M.
CALL TO ORDER Mayor Gordon at 7 00 p in
INVOCATION - Rev Alexei Smith, Saint Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE - Council Member Kelly McDowell
PRESENTATIONS
1 Mayor ProTem Jacobs and Father Alexei Smith, presented a Certificate of Commendation
to Dave Baylor, Senior Vice President, DirecTV, for their donation and support of the
Community Alliance to Support and Empower (C A S E )
2 Council Member McDowell presented a Certificate of Commendation to Rotarians Joe
Harding, Elyse Rothstein, and Julie Stolnack for their recent participation in the Polio
Corrective Surgery Program in India, a most significant humanitarian contribution to the
world community
3 Council Member Gaines presented Certificates of Commendation to the following winners
of the Seventh Annual Space Walk Essay Contest Joshua Bernstein, Ricky Roberts, Sheila
Martinez, Nick Koffroth, Jordan Thrasher, Anthony Stier, and Steven Smith, and Patty
O,Connor, Principal, El Segundo Middle School, on behalf of Teacher Cathie Haynes
4 Council Member Wermck presented awards to the following recipients of the "1998 Lighting
Up the Community the Doukakis Family, the Erdely Family, the Fisher Family, Neal Lang,
Loretta Frye, the Gerber Family, the Grovannom Family, the Gryder Family, the Johnson
Family, the Kelley Family, the Kerkes Family, the Mack Family, Al & Louise Maloy, the
Matthews Family, the Messa Family, Bonnie & Bryan Paroda, Betty Putt, and Matt and
Linda Webb
Mayor Gordon presented a Certificate of Commendation to Shar Franklin for her efforts in
obtaining additional signage and improvements at the intersection of Imperial Highway, the
105 Freeway, and California Street
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
058 PAGE NO i
ROLL CALL
Mayor Gordon
Present
Mayor ProTem Jacobs -
Present
Council Member Weinick -
Present
Council Member Gaines -
Present
Council Member McDowell -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person,
30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf
of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council
Failure to do so shall be a misdemeanor and punishable by a fine of $150
Dorothy Kent, resident, spoke regarding airport issues and commented on the Gordon Report
Chuck Derduerwader, resident, spoke regarding an agenda item to expend funds for sidewalk
improvements, and a recent Air Quality Management District meeting
Al Cepada, Race for Education, stated he intends to request that the race course be rerouted to the
front of the High School and that he will be working with Walt Krumbauch, El Segundo Police
Department
Edward Ashe, Center Street resident, expressed concern regarding backup of raw sewage on his
block which spreads to lawns, etc, and requested that the city develop a plan of action to help when
this happens
Bill Sinko El Segundo Police Officers' Association and Pete Zalabak of Main Street America Motor
Sports requested City support for the Main Street America Car Show event by waiver of fees and
approval of the closure of the 100 to 600 blocks of Main Street from 8 30 a in to 8 00 p in on
Saturday, August 14, 1999
Mayor Gordon requested that the El Segundo Police Officers' Association resubmit this and future
requests as a not for profit agency
Council stated that they will hold the date and approve everything at that time
Loretta Frye, resident, representing a group of citizens, spoke in opposition of installing stepping
stones in front of the High School and Chevron before the other areas are complete
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 — 7 00 P M
PAGE NO z
0 5 D
Council Member Gaines requested that the Chamber of Commerce be asked to respond to this at the
next meeting
Liz Garnholz, resident, spoke regarding Consent Agenda items 10 and 11, airport matters, and the
Gordon Report
Bill Bue, City Treasurer, and Center Street resident, felt the Center Street sewer problem needs
resolved
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
MOVED by Council Member Wermck , SECONDED by Council Member Gaines, to read
all ordinances and resolutions on this Agenda by title only MOTION PASSED BY
UNANIMOUS VOICE VOTE. 510.
B. SPECIAL ORDERS OF BUSINESS -
Continued Public Hearing to pre- Approve eight (8) public facility sites which could
accommodate Major and/or Minor Wireless Communication Facilities (WCF)
Environmental Assessment (EA -403A, Address Various (see Table 1 to Staff Report),
Applicant City of El Segundo, Property Owners City of El Segundo, El Segundo Unified
School District, West Basin Municipal Water District and Los Angeles County Fiscal
Impact Potential Revenue Source for City
Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing
to pre- Approve eight (8) public facility sites which could accommodate Major and/or Minor
Wireless Communication Facilities (WCF) Environmental Assessment (EA -403A, Address
Various (see Table 1 to Staff Report), Applicant City of El Segundo, Property Owners City
of El Segundo, El Segundo Unified School District, West Basin Municipal Water District
and Los Angeles County Fiscal Impact Potential Revenue Source for City He asked if
proper notice was given and if any written communications had been received. Clerk
Mortesen stated that continued public hearing notice was given by the City Clerk's
Department, and no written communications had been received
Director of Planning & Building Safety, Bret Bernard, gave a brief staff report
Loretta Frye asked if the identified area "C" was at the small market on Virginia
Mr Bernard stated that it would be attached to an existing light standard in the recreation
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
PAGE NO 3
060
field across the street
Council consensus to close the public hearing
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to
adopt Resolution No 4105 approving environmental assessment No EA -403A, adopting a
mitigated negative declaration of environmental impacts and approving Six (6) "pre -
approved" public facility sites which can accommodate wireless communications facilities,
excluding the Richmond Street site and the high school building The list and ranking will
be made an exhibit to the Resolution MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0.
Continued Public Hearing on a proposed Development Agreement Amendment to increase
the permitted size of the proposed L A Kmgs/Lakers Sports Training and Recreation Facility
previously approved for Project Area 4 of the Grand Avenue Corporate Center Project The
Amendment would increase the size of the proposed facility by 15,000 square feet from
120,000 square feet to 135,000 square feet (Environmental Assessment EA -467 and
Development Agreement 98 -2) Address 555 North Nash Street Applicant L A Ice
Venture Company, LLC (Ted Fikre)
Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing
on a proposed Development Agreement Amendment to increase the permitted size of the
proposed L A Kings /Lakers Sports Training and Recreation Facility previously approved
for Project Area 4 of the Grand Avenue Corporate Center Project The Amendment would
increase the size of the proposed facility by 15,000 square feet from 120,000 square feet to
135,000 square feet (Environmental Assessment EA -467 and Development Agreement 98-
2) Address 555 North Nash Street Applicant. L A Ice Venture Company, LLC (Ted
Fikre) He asked if proper notice was given and if any written communications had been
received Clerk Mortesen stated that continued public hearing notice was given by the City
Clerk's Department, and no written communications had been received
Mayor Gordon and Council Member Wernick did not participate due to a potential conflict
of interest
Director of Planning & Building Safety, Bret Bernard, gave a brief staff report
Ted Fikre, L A Ice Ventures, gave a brief report on the proposed use of the square footage
Council consensus to close the public hearing
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
PAGE NO 4
06,
Assistant City Attorney Chris Cheleden read Ordinance No 1291 by title only
ORDINANCE NO. 1291
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, APPROVING DEVELOPMENT AGREEMENT
NO. DA 98 -2 FOR AN AMENDMENT TO THE GRAND AVENUE
CORPORATE CENTER, PROJECT AREA FOUR (PLAN B), AND
ENVIRONMENTAL ASSESSMENT EA -467 FOR PROPERTY AT 555
NORTH NASH STREET AND ADOPTING FINDINGS IN SUPPORT
THEREOF. PETITIONED BY L.A. ICE VENTURE COMPANY, LLC.
Council Member McDowell introduced Ordinance No 1291
3 Proposed amendments to the Zoning Code for residential side yard setbacks for attached
garages on 25 -foot wide lots in the Single - Family Residential (R -1) Zone, and, a Negative
Declaration of Environmental Impacts in accordance with the California environmental
Quality Act (CEQA) Environmental Assessment EA -465 and Zone Text Amendment ZTA
98 -7 Applicant City of El Segundo
Mayor Gordon stated this is the time and place hereto fixed for a public hearing on proposed
amendments to the Zoning Code for residential side yard setbacks for attached garages on
25 -foot wide lots in the Single - Family Residential (R -1) Zone, and, a Negative Declaration
of Environmental Impacts in accordance with the California environmental Quality Act
(CEQA) Environmental Assessment EA -465 and Zone Text Amendment ZTA 98 -7
Applicant City of El Segundo He asked if proper notice was given, and if any written
communications had been received Clerk Mortesen stated that proper notice was given by
the Planning and Building Safety Department, and no written communications had been
received
Director of Planning & Building Safety, Bret Bernard, gave a brief staff report
Council consensus to close the public hearing
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
PAGE NO 5
062
Assistant City Attorney Chris Cheleden read Ordinance No 1292 by title only
ORDINANCE NO. 1292
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL
ASSESSMENT NO. EA -465 AND ZONE TEXT AMENDMENT ZTA 98 -7,
AMENDING THE EL SEGUNDO MUNICIPAL CODE BY AMENDING
VARIOUS SECTIONS OF TITLE 20 (THE ZONING CODE). PETITIONED
BY THE CITY OF EL SEGUNDO.
Council Member Wernick introduced Ordinance No 1292
Public Hearing on a request to amend the General Plan and Zoning Map to change the Land
Use designation from Downtown Commercial to Multi- Family Residential, and change the
Zoning from Downtown Commercial (CRS) to Multi- Family Residential (R -3), for five (5)
25' parcels that total 17,500 square feet (125' x 140'), for the future construction of
condominiums Location 360 Richmond Street Applicant James R Obradovich, 233
Main Street, El Segundo, California Property Owner Della Kenny
Mayor Gordon stated this is the time and place hereto fixed for a public hearing on a request
to amend the General Plan and Zoning Map to change the Land Use designation from
Downtown Commercial to Multi - Family Residential, and change the Zoning from
Downtown Commercial (CRS) to Multi - Family Residential (R -3), for five (5) 25' parcels
that total 17,500 square feet (125' x 140'), for the fixture construction of condominiums
Location 360 Richmond Street Applicant James R Obradovich, 233 Main Street, El
Segundo, California Property Owner Della Kenny He asked if proper notice was given,
and if any written communications had been received Clerk Mortesen stated that proper
notice was given by the Planning and Building Safety Department, and no written
communications had been received
Mayor ProTem Jacobs left the dais and did not participate due to a possible conflict of
interest
Director of Planning & Building Safety, Bret Bernard, gave a brief staff report
Cheryl Vargo, representing, Jim Obradovich and Della Kenny, presented an overview of
housing needs in the City, and why tlus site should conform with condominium
requirements
MINUTES
CITY COUNCIL REGULAR MEETING
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PAGE NO 6
063
Ken Schofield, property owner, 323 Richmond Street, felt this is an appropriate use of the
property, but stated it is very specific and spot zoned, and should be extended to include
surrounding properties He requested that other properties in close proximity be given the
opportunity to be rezoned so that the best use of their property can be made
Council consensus to close the pubic hearing
Assistant City Attorney Chris Cheleden read Ordinance No 1293 by title only
ORDINANCE NO. 1293
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL
ASSESSMENT EA -447, ZONE CHANGE 98 -2, AND GENERAL PLAN
AMENDMENT 98 -2, THEREBY CERTIFYING A NEGATIVE
DECLARATION OF ENVIRONMENTAL IMPACTS AND APPROVING
THE CHANGE IN ZONING AND LAND USE DESIGNATION FROM
DOWNTOWN COMMERCIAL (CR -S) ZONE TO MULTI - FAMILY
RESIDENTIAL (R -3) AT 360 RICHMOND STREET. PETITIONED BY:
JAMES R. OBRADOVICH.
Council Member Gaines introduced Ordinance No 1293
Public Hearing on the proposed projects and budget for allocation of the 1999 -2000
Community Development Block Grant (CDBG) funds 1999 -2000 Proposed Total CDBG
Budget $142,230 (Proposed Community Development Commission CDBG Allocation -
$100,859, Proposed General Fund monies - $41,371)
Mayor Gordon stated that this is the time and place hereto fixed for a public hearing the
proposed protects and budget for allocation of the 1999 -2000 Community Development
Block Grant (CDBG) funds 1999 -2000 Proposed Total CDBG Budget $142,230 (Proposed
Community Development Commission CDBG Allocation - $100,859, Proposed General
Fund monies - $41,371) He asked if proper notice was given, and if any written
communications had been received Clerk Mortesen stated that proper notice was given by
the Planning and Building Safety Department, and no written communications had been
received
Mayor ProTem Jacobs returned to the dais
Tina Gall, CDBG Coordinator, gave a brief staff report
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
PAGE NO r
C64
Council consensus to close the public hearing
MOVED by Council Member Wermck, SECONDED by Council Member Gaines, to
approve the proposed projects and budget for allocation of the FYI 999-2000 Community
Development Block Grant (CDBG) funds FYI 999-2000 Proposed Total CDBG Budget
$142,230 (Proposed Community Development Commission CDBG Allocation - $100,859,
Proposed General Fund monies - $41,371) MOTION PASSED BY UNANIMOUS
VOICE VOTE. 510.
C. UNFINISHED BUSINESS -
Implementation of the Downtown Task Force recommendations (Fiscal impact $145,000)
Director of Economic Development, Jim Hanson, gave a brief staff report
CIVIC CENTER PLAZA DESIGN/DEVELOPMENT: An RFP will be prepared by staff
for distribution in January to select an individual/firm to coordinate and facilitate the design
charette process A second RFP will be issued once the project coordinator has been retained
to select three architectural/design firms to participate in the charette The cost is estimated
at $20,000 The budget for the project coordinator is recommended to be set at $5,000 The
cost for the architects' participation in the charette will be $5,000 per firm or $15,000
Funding Source Existing FY 1998 -99 supplemental budget approved by the City Council
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to
approve Civic Center Plaza Design/Development proposal MOTION PASSED BY THE
FOLLOWING VOICE VOTE; AYES: MAYOR GORDON, COUNCIL MEMBERS
WERNICK, GAINES AND McDOWELL. NOES: NONE. NOT PARTICIPATING:
MAYOR PROTEM JACOBS. 4/0/1.
DOWNTOWN EVENTS PROGRAMMING: Staff will prepare and distribute an RFP by
early February with the intent of retaining a professional events coordinator /facilitator The
cost is estimated to be $20,000 The funding source is existing FY 1998 -99 supplemental
budget approved by the City Council
The farmers' market project will be one of the key downtown events but will be operated
independently of this program The Department of Recreation & Parks is coordinating the
initial development stage of the program
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 — 7 00 P M
PAGE NO a
065
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to
approve the Downtown Events Programming proposal MOTION PASSED BY THE
FOLLOWING VOICE VOTE; AYES: MAYOR GORDON, COUNCIL MEMBERS
GAINES AND McDOWELL. NOES: COUNCIL MEMBER WERNICK. NOT
PARTICIPATING: MAYOR PROTEM JACOBS. 3/1/1.
RETAIL RECRUITMENT An RFP will be prepared and distributed by staff by January
15, 1999, to develop a candidate list of consultants The Task Force will interview the most
highly qualified firms and make a recommendation to the City Council for final action The
cost is estimated at $35,000 from funding source existing FY 1998 -99 supplemental budget
approved by the City Council
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to
approve the Retail Recruitment proposal MOTION PASSED BY THE FOLLOWING
VOICE VOTE; AYES: MAYOR GORDON, COUNCIL MEMBERS WERNICK,
GAINES AND McDOWELL. NOES: NONE. NOT PARTICIPATING: MAYOR
PROTEM JACOBS. 4/0/1.
SPECIFIC PLAN : Staff to prepare a Specific Plan and proceed with the Request for
Proposal for the necessary consulting services, the estimated costs to be $60,000
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to
approve the proposed Specific Plan 'MOTION PASSED BY THE FOLLOWING
VOICE VOTE; AYES: MAYOR GORDON, COUNCIL MEMBERS WERNICK,
GAINES AND McDOWELL. NOES: NONE. NOT PARTICIPATING: MAYOR
PROTEM JACOBS. 4/011.
Council consensus to have all RFP's reviewed by the Downtown Task Force sub - committee
(Mayor Gordon, and Council Member Wernick)
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE
MOVED by Council Member McDowell, SECONDED by Council Member Wermck, that,
pursuant to Council procedure, staff be directed to proceed with the recruitment process and
schedule Community cable Commission interviews for February 2, 1999, at 6 00 p in to fill
existing vacancies. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
PAGE NO 9
0. 66
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
Warrant Numbers 2254042- 2254341 in total amount of $1,056,736 80, Warrant Numbers
2254342- 2254556 in total amount of $689,216 38, and Wire Transfers in the amount of
$1,222,654 11
City Council meeting minutes of December 15, 1998
PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
10 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
11 Granting of an Easement Deed to the State of California for the Sepulveda Boulevard
Widening Project
12 City- Caltrans State -Local Transportation Partnership Program ( SLTPP) Master Agreement
and Program Supplement No 001 (one -time revenue of $41,417 00) Approve Master
Agreement No SLTPP 07 -5235, (El Segundo No ), and supplement No 001 (A)
13 Acceptance of the improvements to the City Parking Lot at the southwest corner of Main
Street and Manposa Avenue Project No PW 97 -25 (final contract amount = $57,853 21) ,
Approve Change Order No 1 in the amount of $946 85
14 Acceptance of the sidewalks north of Douglas Street Metro Green Line Station - Project
Number PW 95 -12 (final contract amount = $227,898 00)
15 Request for the City Council to approve the lowest responsible bids for exercise equipment
as authorized in the Police Department gymnasium remodel project and equipment
replacement accounts Accept bid and approve the expenditure of $20,09136 for
cardiovascular training equipment Accept bid and approve the expenditure of $32,778 36
for weight training equipment Reject all other bids
MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to approve
Consent Agenda Item Numbers 7, 8, 11, 12, 13, 14, and 15. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 510.
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
PAGE NO io
067
CALL ITEMS FROM CONSENT AGENDA
9 Authorize staff to submit an application through South Bay Council of Governments to the
Los Angeles County Metropolitan Transportation Authority (MTA) Call for Projects for
funding the Douglas Street Gap Closure/Railroad Grade Separation Project (total estimated
project cost = $10 5 million)
The staff report for this item has identified the total cost of the Douglas Street project as
$10 5 million based on a June, 1996 study. The updated cost estimates for a total revised
project cost of $12 9 million The city's application to MTA will reflect the new cost
estimate as follows MTA funds requested $8,385,000, City match 35% $4,525,000
(Breakdown of City match dollars 20% hard cost = $2,580,000 15% in -kind =
$1,935,000)
MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to
approve and authorize staff to submit an application through South Bay Council of
Governments to the Los Angeles County Metropolitan Transportation Authority (MTA) Call
for Projects for funding the Douglas Street Gap Closure/Railroad Grade Separation Project
(total estimated project cost = $12 9 million) MOTION PASSED BY UNANIMOUS
VOICE VOTE. 510
10, Agreement No 2670 between Wadell Engineering Corporation ( "WEC "), the City of El
Segundo, Culver City, and the City of Santa Monica for an air traffic growth study to be
performed by WEC
MOVED by Council Member Wermck, SECONDED by Council Member McDowell to
approve Agreement No 2670 between Wadell Engineering Corporation ( "WEC "), the City
of El Segundo, Culver City, and the City of Santa Monica for an air traffic growth study to
be performed by WEC MOTION PASSED BY UNANIMOUS VOICE VOTE. 510.
F. NEW BUSINESS -
16 Cal -Card Purchasing Program
Director of Finance, Bret Plumlee, and City Treasurer, Bill Bue, gave a brief staff report
Council agreed with the concept and directed staff to return to Council with set perimeters
and guidelines
G. REPORTS - CITY MANAGER - NONE
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
PAGE NO 1 t
068
H. REPORTS - CITY ATTORNEY -
City's recent challenge to Cal -Trans' granting of a noise variance for LAX noise levels
resulted in the granting of a summary Judgement motion in favor of the City This will
negatively Impact LAX's expansion effort However, an appeal of this ruling is expected
I. REPORTS - CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCIL MEMBERS
Council Member McDowell - NONE
Council Member Gaines -
Requested staff to agendize a recommendation for the City's withdrawal from Its
participation on the Southern California Cities Joint Powers, relating to power deregulation
and Joint purchasing He further requested a discussion of soliciting other cities' interest in
actively pursuing other arrangements
Direct staff to return to Council with a plan on upgrading Cable TV broadcasts, and making
the Council Chamber more user friendly
Reported on a visit with the West Riverside County Associations of Governments
Requested that a consultant book be maintained indicating projects being worked, amount
of money expended, and stage of project. He requested that a quarterly consultant status
report be submitted
City Manager Mary Strenn added that the City could make this a mandatory stipulation in
our regular consultant agreement
- Council Member Wernick - NONE
- Mayor Pro Tern Jacobs - NONE
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 - 7 00 P M
PAGE NO 12
0 69
- Mayor Gordon —
Expanded on the Airport issues
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who
have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of
their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250
Sandra Mason, resident, requested that the airport sign be uncovered, stated that Channel 57 is
not current, and addressed the mail hotline
Peggy Tyrell, resident, referred to Council Member Gaines' request for an accounting of
Consultants working for the City, and further stated the Plaza would be pleasant as it is if the
"artwork" was removed
Liz Garnholz, resident commented on the Mandamus brief, the Riverside COG, and the Wadell
Engineering agreement She further commented on input on agendized items
Loretta Frye, resident, spoke regarding the stepping stones
MEMORIALS - NONE
CLOSED SESSION - NONE
ADJOURNMENT at 10 50 p in, to January 19, 1999 at 5 00 p in
Cindy Mortesen, City Clerk
070
MINUTES
CITY COUNCIL REGULAR MEETING
JANUARY 5, 1999 — 7 00 P M
PAGE NO 13
EL SEGUNDO CITY COUNCIL MEETING DATE January 19, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Examination plans for the Personnel Ment System job classifications of Accounts Specialist 11, Accounting Manager,
and Police Lieutenant
COUNCIL ACTION:
Approve the Examination Plans
INTRODUCTION AND BACKGROUND:
Chapter 2 28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel ", provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council,
an appropriate examination plan and weights for each portion of the examination for Personnel Merit System fob
classifications
DISCUSSION:
-REFER TO ATTACHMENT-
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget Capital Improv. Budget:
Amount Requested:
ProjecUAccount Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
ORIGINATED: Date: January 8, 1999
.,."d. 305
071
1 /
10
DISCUSSION
The Human Resources Department has initiated the recruitment, testing and selection process for the fob
classifications of Accounts Specialist 11, Accounting Manager and Police Lieutenant and has posted the notices of
the examinations in accordance with the City's Municipal Code and the City's Personnel Rules and Regulations
It is recommended that the City Council approve the examination plans that contain the following examination
techniques and weights for each portion of the examinations;
Accounts Specialist II (Open - competitive)
Multiple- choice Written Test Weighted 40%
Keyboard & 10 -Key Proficiency Test Pass/Fail
Structured External Oral Board Weighted 60%
Accounting Manager (Open - Competitive)
Structured External Weighted 100%
Background & Technical Oral Board
• Mandatory Supplemental Questionnaire w /submission of application (qualification assessment),
• Mandatory Resume submission w /application (qualification assessment)
Police Lieutenant (Closed - Promotional)
Promotability Evaluation Weighted 33 33%
Writing Exercise (skills assessment) Weighted 33 33%
Structured External Oral Board Weighted 33 33%
072
�
=
Ile
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Proposed revision to the class specification for the lob classification of Police Lieutenant
RECOMMENDED COUNCIL ACTION:
Approve the proposed class specification,
INTRODUCTION AND BACKGROUND:
Since the adoption of the last revised class specification for this position on June 6, 1990, the requirement to possess
a Commission on Peace Officer Standards and Training (POST) Middle Management Certificate, as reflected in the
attached class specification, is no longer valid POST no longer requires a "Middle Management Certficate" but rather
a "Specialized Supervisory Certilicate" as stated in its amended Administrative Manual The class specification
change was proposed by the Human Resources Department in agreement with the Police Department management
staff The Police Lieutenant classification is part of the Executive, Mid- Management and Confidential Employees
Group,
DISCUSSION:
The proposed revision to the Police Lieutenant class specification is intended to comply vnth current professional
certification criteria set forth by the California Commission on Peace Officer Standards and Training
ATTACHED SUPPORTING DOCUMENTS:
Proposed class specification in an add /delete format
Copy of POST Administrative Manual Commission Procedure F -1, Regular And Specialized Law Entorcement
Certificate Program
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Protect Phase:
Appropriation Required - Yes_ No_
agenda 308 073
/-//r kl - 0 0 /11
Date Adopted 6/30/99
CITY OF EL SEGUNDO
POLICE LIEUTENANT
DEFINITION
Under limited supervision, directs the activities of an assigned watch or division of the Police Department, functions as
watch commander, performs related duties as required
EXAMPLES OF DUTIES
Depending on assignment, duties may include, but are not limited to, the following
1 Directs and coordinates the activities of the assigned watch, investigation or traffic division, prepares work
schedules, confers with subordinate supervisors regarding special assignments, performance of personnel,
law enforcement problems, officer training, atizen complaints, and other operational issues, provides instruction
or direction as necessary, may participate in active law enforcement activities
2 Conducts special projects involving department or work unit issues as assigned, conducts research and
compiles statistics, prepares related reports
3 Provides liaison to the public, responding to inquiries and resolving complaints regarding subordinate officers
or work unit service levels, coordinates law enforcement activities with other agencies, and as designated
representative, participates in committee or community activities to contribute to discussions regarding police
services
4 Reviews reports prepared by subordinate officers and supervisors, analyzes levels of criminal activity and
ensures required follow -up (preparation, notification, etc) is initiated on a timely basis
5 Develops and participates in the conduct of officer training to ensure staff maintains law enforcement
knowledge and skills, as assigned, prepares or directs the preparation of training manuals and instructional
materials
6 Participates in the development of division goals and objectives, participates in the development and
administration of division budgets
7 Directs and coordinates station operations including counter personnel, communications, records, and jail
operations
8 Depending on assignment, coordinates department or division programs such as schedule, K -9, FTO's,
reserves, Emergency Preparedness, SWAT, Cal -ID, Traffic Review Board, Training, physical fitness, range,
Safety Committee, crime prevention, fleet management, crime analysis, and data processing
9 Works with community groups and representatives in the development and administration of programs
designed to address societal problems associated with crime and its prevention
10 Provides information on police incidents, operations and services to the press, general public, and other
interested parties
074
POLICE LIEUTENANT
Page 2
UALIFICATIONS GUIDELINES
Education and /or Experience
Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for
satisfactory/ob performance Example combinations include five years of experience in law enforcement, including at
least two years in a responsible supervisory capacity, preferably at the Sergeant level
Knowledae. Skills. and Abilities
Thorough knowledge of law enforcement principles, practices, and techniques, causes, prevention, and control of
delinquency, traffic enforcement and education, rules of evidence, rights of citizens and prisoners, laws pertaining to
search, seizure, and arrest, court procedures, public relations techniques, interagency communication/ assistance
techniques and practices, principles and practices of police administration, patrol methods, criminal investigation and
identification techniques, physical layout and composition of the City including special law enforcement problems
Considerable knowledge of vehicle and penal codes, City personnel administration policies and procedures, principles
of supervision Ability to develop and implement plans for law enforcement services, interpret and explain laws,
regulations, and rules as well as departmental policies and procedures, think clearly and act effectively in emergency
situations, maintain appropriate flow of communication and chain of command, identify and inform superiors of sensitive
issues/srtuation, meet the public in situations requiring diplomacy and tact, use and care for small fire arms and other
equipment, prepare and present reports, communicate effectively both orally and in writing, establish and maintain
cooperative working relationships, supervise assigned staff
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record
Possession of a'POST Advanced and Specialized Supervisory Cartlficafos
075
Ilk - �0'6 - 0 03
Commission on Peace Officer Standards and Training
• POST ADMINISTRATIVE MANUAL
COMMISSION PROCEDURE F -1
REGULAR AND SPECIALIZED LAW ENFORCEMENT
CERTIFICATE PROGRAM
Purpose
1 -1 The Professional Certificate Program This Commission procedure describes the Professional Certificate
Program established in Section 1011 of the Regulations
General Provisions
1 -2. Eligibility:
(a) To be eligible for the award of a Regular Program Certificate, an applicant must currently be a full -time peace
officer employed and paid as such in a participating California agency, and have satisfactonly completed the
Basic Course listed in PAM, Section D -1 -3
(b) To be eligible for the award of a Specialized Law Enforcement Certificate, an applicant must currently be a
full -tune peace officer employed and paid as such in a participating California agency, and have satisfactorily
completed a specialized basic course listed in PAM, Section D -1
. (c) Notwithstanding the provisions of subsections a and b, full -time, paid peace officer employees of cities,
counties and districts authorized to maintain police departments are eligible for award of a basic certificate if
they are required by Penal Code Section 832 4 to attain such a certificate, and their employing agency does
not participate in the POST Program This eligibility shall pertain only to award of a basic certificate, which
shall be issued only after compliance with all other conditions for basic certificate award expressed elsewhere
in law and the PAM
(d) A currently employed peace officer who has satisfactorily completed the regular Basic Course, regardless of
completion date, and was issued the Specialized Basic Certificate and/or higher level Specialized Certificates,
may apply for issuance of the Regular Basic and/or higher level Regular Certificates
(e) A currently employed peace officer who has been awarded a Basic Certificate listmg an experience category
may apply for another Basic Certificate, after completing the required experience in the new agency category
1 -3. Application Requirements
(a) All applications for award of certificates covered in this procedure shall be completed on the prescribed
Commission form entitled "Certificate Application," POST 2 -116 (Rev 8/88)
(b) Each applicant shall attest that he or she subscribes to the Law Enforcement Code of Ethics
0 076
12197 F -I
Commission on Peace Officer Standards and Training
(c) The department head shall sign the following statement which appears on the application is
(1) "1 recommend that the certificate be awarded I attest that the applicant has completed a period of
satisfactory service or probation as provided in Section 1010b (3), (4), or (5) of the Commission's
Regulations (Bask Certificate requirement only), and the applicant has been employed in compliance
with the mmunum standards set forth in Section 1002 of the Commission's Regulations The applicant
in my opinion is of good moral character and is worthy of the award My opinion is based upon
personal knowledge or inquiry The personnel records of this Jurisdiction/agency substantiate my
recommendation "
(2) When a department head is the applicant, the above recommendation shall be made by the department
head's appointing authority such as the city manager or mayor, or in the case of a Specialized Agency,
the applicant's superior Elected department heads are authorized to submit an application with only
their personal signature
Education, Training, Experience
1 -4. Basis for Qualification To qualify for award of certificates, applicants shall have completed combinations
of education, training and experience as prescribed by the Commission
(a) Training Points Twenty classroom hours of police training acknowledged by the Commission shall equal
one training point Such training must be conducted in a classroom or other appropriate site, in increments of
two hours or more, taught by a qualified instructor, concluded with appropriate testmg, and for which records
are kept
(b) Education Points One semester unit shall equal one education point and one quarter unit shall equal two -
thuds of a point Such units of credit shall have been awarded by an accredited community college, college,
university, or until January 1, 1998, by a non - accredited, state- approved college that offers programs
exclusively in criminal justice (refer to Regulation 1001(a) for definition of acceptable college education)
(c) All education and training must be supported by copies of transcripts, diplomas and other verifying
documents attached to the application for POST certificate Units of credit transferred from one education
institution to another must be documented by transcripts from both such educational institutions When credit
is awarded, it shall be counted for either training or education points, whichever is to the advantage of the
applicant
(d) Training acquired in completing a certified Basic Course may be credited toward the number of training
points necessary to obtain the Intermediate or Advanced Certificate When education points as well as
training points are acquired in completing the Basic Course, the applicant may select, without apportionment,
the use of either the education points or the training points,
(e) For the Regular or Specialized Certificate Programs, law enforcement experience in California as a full -time,
paid peace officer shall be accepted for the full period of such experience
(f) In other law enforcement categories (e g , out -of -state or military law enforcement experience) the required
experience shall be accepted by the Commission, not to exceed a maximum of five years The expenence
must be documented and the name of the organization(s) indicated, years of service, duties performed, and
types of responsibility
12197 F -2
Commission on Peace Officer Standards and Training
(c) The department head shall sign the following statement which appears on the application
(1) "1 recommend that the certificate be awarded I attest that the applicant has completed a period of
satisfactory service or probation as provided in Section 10106 (3),(4), or (5) of the Commission's
Regulations (Basic Certificate requirement only), and the applicant has been employed in compliance
with the minimum standards set forth in Section 1002 of the Commission's Regulations The applicant
in my opinion is of good moral character and is worthy of the award, My opinion is based upon
personal knowledge or inquiry The personnel records of this Jurisdiction /agency substantiate my
recommendation "
(2) When a department head is the applicant, the above recommendation shall be made by the department
head's appointing authority such as the city manager or mayor, or in the case of a Specialized Agency,
the applicant's superior Elected department heads are authorized to submit an application with only
their personal signature
Education, Training, Experience
1 -4 Basis for Qualification To qualify for award of certificates, applicants shall have completed combinations
of education, trammg and experience as prescribed by the Commission
(a) Training Points Twenty classroom hours of police training acknowledged by the Commission shall equal
one training point Such training must be conducted in a classroom or other appropriate site, in increments of
two hours or more, taught by a qualified instructor, concluded with appropriate testing, and for which records
are kept
(b) Education Points One semester unit shall equal one education point and one quarter unit shall equal two -
thirds of a point Such units of credit shall have been awarded by an accredited community college, college, .
university, or until January 1, 1998, by a non - accredited, state- approved college that offers programs
exclusively in criminal Justice (refer to Regulation 1001(a) for definition of acceptable college education)
(c) All education and training must be supported by copies of transcripts, diplomas and other verifying
documents attached to the application for POST certificate Units of credit transferred from one education
institution to another must be documented by transcripts from both such educational institutions When credit
is awarded, it shall be counted for either training or education points, whichever is to the advantage of the
applicant
(d) Training acquired in completing a certified Basic Course may be credited toward the number of training
points necessary to obtain the Intermediate or Advanced Certificate When education points as well as
training points are acquired in completing the Basic Course, the applicant may select, without apportionment
the use of either the education points or the training points
(e) For the Regular or Specialized Certificate Programs, law enforcement experience in California as a full -tune,
paid peace officer shall be accepted for the full period of such experience
(f) In other law enforcement categories (e g , out -of -state or military law enforcement experience) the required
experience shall be accepted by the Commission, not to exceed a maximum of five years The experience
must be documented and the name of the organtzation(s) indicated, years of service, duties performed, and
types of responsibility
12197
a-7 -7 •
F -2
f/ " - )/ -0/`",
Commission on Peace Officer Standards and Training
• (g) The Supervisory, Management, and Executive Certificates each require two years of satisfactory experience
in the capacity designated in subparagraphs F- 1 -8(d), F- 1 -9(d) or F- 1 -10(d) Middle management experience
shall be substitutable for supervisory experience Department head experience may substitute for middle
management or supervisory experience An aggregate of four years' of experience (with at least two years of
experience at the higher rank) is required to receive both the Supervisory and Management Certificates, an
aggregate of six years' of experience (with at least two years of experience at the higher rank) is required for
all three certificates to be awarded
Professional Certificates
1 -5. The Regular or Specialized Basic Certificate In addition to the requirements set forth in paragraphs 1 -2, 1 -3
and 14, the applicant for the award of the Regular or Specialized Basic Certificate must
(a) If employed after January 1, 1988, have satisfactorily completed the period of probation, of no less than one
year, as attested to by the department head An applicant must acquire the certificate upon completion of
probation but within 24 months of date of hire If the local probation period is 24 months, an additional 3
months shall be allowed for obtaining the certificate For officers employed before January 1, 1988, they
must have completed a period of satisfactory service of no less than one year The Executive Director shall
have the authority to determine the manner in which the time periods are calculated, when there is change of
employers, injury, illness, or other such extraordinary circumstances over which the applicant or department
may have little or no control
(b) Have satisfactorily met the appropriate POST Basic Course training requirement
The certificate shall include the applicant's name and experience category of the employing agency
• 1 -6. The Regular or Specialized Intermediate Certificate In addition to the requirements set forth in paragraphs
1 -2, 1 -3 and 1-4, the applicant for the award of the Regular or Specialized Intermediate Certificate must
0
(a) Possess or be eligible to possess a basic certificate, and
(b) Satisfy the prerequisite basic course training requirement as described in PAM, Section 1005(a), and have
acquired the training and education points and/or the college degree designated and the prescribed years of
law enforcement experience in one of the following combinations
12197
Minimum Training
Points Required
15
30
45
Minimum
Education
Associate
Baccalaureate
Points or Degree
15
30
45
Degree
Degree
Required
Years of Law
Enforcement
Experience
8
6
4
4
2
Required
0%8
F -3
Commission on Peace Officer Standards and Training
1 -7. The Regular or Specialized Advanced Certificate In addition to the requirements set forth in paragraphs 1 -2,
1 -3 and 14, the applicant for the award of the Regular or Specialized Advanced Certificate must
(a) Possess or be eligible to possess an intermediate certificate, and
(b) Satisfy the prerequisite basic course training requirement and have acquired the trammg and education points
and/or the college degree designated and the prescribed years of law enforcement experience in one of the
following combinations
Minimum Training
Points Required
30
45
Minimum Education
Points or Degree
Associate
Baccalaureate
Masters
Required
30
45
Degree
Degree
Degree
Years of Law
Enforcement
Experience Required
1 12
9
9
6
4
1 -8. The Regular or Specialized Supervisory Certificate In addition to the requirements set forth in paragraphs 1-
2, 1 -3 and 14, the applicant for the award of the Regular or Specialized Supervisory Certificate must
(a) Possess or be eligible to possess an intermediate certificate, and
(b) Have no less than 60 semester units (see subparagraph F -14 b ),and
(c) Satisfactonly meet the training requirement of the Supervisory Course, and
(d) Have served satisfactorily for a period of two years as a fast -lme supervisor, middle manager, assistant
department head, or department head as defined, respectively, in Sections 1001 (k), (p), (d), and (i) of the
Regulations
The certificate shall include the applicant's name, official title, and name of employing jurisdiction or agency
1 -9. The Regular or Specialized Management Certificate- In addition to the requirements set forth in paragraphs,
1 -2, 1 -3 and 14, the applicant for the award of the Regular or Specialized Management Certificate must
(a) Possess or be eligible to possess an advanced certificate, and
(b) Have no less than 60 semester units and (see subparagraph F -1-4 b ),
(c) Satisfactorily meet the training requirement of the Management Course, and
(d) Have served satisfactorily for a period of two years as a middle manager, assistant department head, or
department head as defined, respectively, in Sections 1001 (p), (d), and (i) of the Regulations
12/97
F-4
0
ll,e- 30�,- 007
Commission on Peace Officer Standards and Training
1 -7. The Regular or Specialized Advanced Certificate In addition to the requirements set forth in paragraphs 1 -2, •
1 -3 and 1-4, the applicant for the award of the Regular or Specialized Advanced Certificate must
(a) Possess or be eligible to possess an intermediate certificate, and
(b) Satisfy the prerequisite basic course training requirement and have acquired the traming and education points
and/or the college degree designated and the prescribed years of law enforcement experience in one of the
following combinations
Minimum Training
Points Required
30
45
Minimum Education
Points or Degree
Associate
Baccalaureate
Masters
Required
30
45
Degree
Degree
Degree
Years of Law
Enforcement
Experience Required
1 12
9
9
6
4
1 -8. The Regular or Specialized Supervisory Certificate In addition to the requirements set forth in paragraphs I-
2, 1 -3 and 14, the applicant for the award of the Regular or Specialized Supervisory Certificate must
(a) Possess or be eligible to possess an intermediate certificate, and
(b) Have no less than 60 semester units (see subparagraph F -1 -4 b ),and
(c) Satisfactorily meet the training requirement of the Supervisory Course, and
(d) Have served satisfactorily for a period of two years as a first -line supervisor, middle manager, assistant
department head, or department head as defined, respectively, in Sections 1001 (k), (p), (d), and (i) of the
Regulations
The certificate shall include the applicant's name, official title, and name of employing jurisdiction or agency
1 -9 The Regular or Specialized Management Certificate In addition to the requirements set forth in paragraphs,
1 -2, 1 -3 and 1 -4, the applicant for the award of the Regular or Specialized Management Certificate must
(a) Possess or be eligible to possess an advanced certificate, and
(b) Have no less than 60 semester units and (see subparagraph F -1-4 b),
(c) Satisfactorily meet the training requirement of the Management Course, and
(d) Have served satisfactorily for a period of two years as a middle manager, assistant department head, or
department head as defined, respectively, in Sections 1001 (p), (d), and (t) of the Regulations
12/97
b-� i
F -4
u
0
/-i - -1, o �, - 0 o 7
•
El
Commission on Peace Officer Standards and Training
The certificate shall include the applicant's name, official title and name of employing Jurisdiction or agency When a
holder of a Management Certificate transfers as an assistant department head or middle manager to another
Jurisdiction, a new certificate may be issued upon request, as provided for in PAM, Section F -3, displaying the name
of the new Jurisdiction
1 -10 The Regular or Specialized Executive Certificate In addition to the requirements set forth in paragraphs 1-
2, 1 -3 and 14, the applicant for the award of the Regular or Specialized Executive Certificate must
(a) Possess or be eligible to possess an advanced certificate, and
(b) Have no less than 60 semester units (see subparagraph F -1-4 b), and
(c) Satisfactorily meet the training requirements of the Executive Development Course, and
(d) Have served satisfactorily for a period of two years as a department head as defined in Section 1001 (1) of the
Regulations
The certificate shall include the applicants name, official title and name of employing Junsdiction When a holder of
an Executive Certificate transfers as a department head to another Jurisdiction, a new certificate may be issued upon
request as provided for in PAM, Section F -3, displaying the name of the new Jurisdiction or agency
Historical Note
Section F -1 -5 -a was adopted and incorporated by reference into Commission Regulations 1010 on October 23, 1988
Procedure F -1 was adopted and incorporated by reference into Commission Regulation 1011 on October 23, 1988,
and amended on January 17, 1990
12197
HE
F -S
/ GR- .30,,/- (?o�/
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Proposed revisions to the class specification for the job classification of Purchasing Agent
RECOMMENDED COUNCIL ACTION:
Approve the proposed class specification
INTRODUCTION AND BACKGROUND:
Finance Department and Human Resources Department staff reviewed the current class specification and identified
the need for a revision of educational and certification requirements
DISCUSSION:
The proposed revisions to the Purchasing Agent class specification are intended to further broaden the qualified
candidate pool from which to fill the current vacancy in the Finance Department The last recruitment, testing and
selection process was conducted between September and November 1998 While a good response to the recruitment
resulted in an eligible list, the list was not sufficient enough to provide an acceptable, qualified candidate pool from
which the Finance Department could fill its vacancy As a result, the Human Resources Department and the Finance
Department reviewed and identified two revisions to the class specification to further broaden the pool of qualified
candidates to meet the Finance Department's needs The addition of a clause to allow for the substitution of additional
qualifying experience for the required 4 -year degree on a "year- for -year" basis, and the modification of the certification
requirement to that of a desired qualification are considered sufficient to broaden the pool of qualified candidates which
may have been deterred by the more restrictive nature of educational and cerhfication requirements in the current class
specification for Purchasing Agent Additionally, a detailed resume along with a written response to a technical
supplemental questionnaire will be required at the time of filing of application in order to better assess candidate
qualifications The current class specification was adopted by Council on 8/4/98 The Purchasing Agent classification
is represented by the City of El Segundo Supervisory and Professional Employees Association
ATTACHED SUPPORTING DOCUMENTS:
Proposed class specification in an add /delete format
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
agenda 307
U8f
41
////& 3n 2- Or 12
Date Adopted 6i4t96
CITY OF EL SEGUNDO
PURCHASING AGENT
DEFINITION
Under the supervision of the Business Services Manager, plans, organizes, and directs the purchase of material,
equipment, supplies, and services, performs related duties as required
CLASS CHARACTERISTICS
The Purchasing Agent class is a single position classification which directs the activity of purchasing a variety of
materials, equipment and services in a timely and cost effective manner for the City. The Purchasing Agent reports to
the Business Services Manager and assists in supervising assigned clerical and /or technical staff
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following
1 Plans, organizes, and directs purchasing activities, administers applicable contracts, controls purchase orders
and related documents for completeness, accuracy, and compliance with purchasing and budgetary policies
and procedures, ensures effective inventory control and issuance of equipment and supplies.
2. Develops and implements formal and informal bidding policies, develops bid documents and specifications for
supplies, materials, equipment, and services, evaluates bids against specifications and recommends or awards
contracts or purchases in accordance with City code, laws and established policy
3 Interviews and negotiates with vendor representatives concerning the availability, price, and terms of purchase
of supplies and equipment, provides liaison between vendors and City departments as related to purchasing
activities
4 Directs the transfer of City equipment and disposition of surplus property, maintains fixed asset and inventory
records
5 Advises, and otherwise provides assistance to other City staff regarding purchasing activity, assists in developing
departmental budgets for supplies and equipment on request, prepares and presents reports evaluating
requirements for goods and services in relation to bid specifications, recommends action on City contracts and
agreements
6 Develops and implements purchasing, and stores goals, objectives, policies, and procedures, maintains
documentation of City purchasing procedures, prepares the purchasing and central stores budget requests
7 Supervises assigned staff
8 Prepares change orders, council agenda items, and other documents concerning purchasing matters
9 Develops and implements procurement/purchasing unit for the City's Emergency Team in the event of a
disaster
10 Performs other related duties as required
HW
�- 33 3 400
PURCHASING AGENT
Page 2
UALIFICATIONS GUIDELINES
Education and/or Experience
Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for
satisfactory job performance Example combinations include graduation from an accredited four year college or
university with ma /or course work in public or business administration, or related field, four years of Professional
purchasing experience supplemented by one year of related supervisory experience A0ditfo4W qua1Wykiq"gxpi *'c>a
h*,lie sab,'0#b6d Cor bducaffortaf requiranwKs on a y4arAr- yearbisjis.
Knowledge. Skills. and Abilities
Thorough knowledge of the principles and practices of purchasing and inventory control for a government agency,
record keeping methods related to the purchasing function Considerable knowledge of laws and regulations applicable
to municipal bidding procedures and purchasing operations, sources and types of equipment and supplies used by a
municipality, methods and techniques of supervision Ability to perform and /or direct purchasing , centralized stores,
and inventory control, prepare and present reports, interpret and apply related codes, laws and policies; meet the public
in situations requiring diplomacy and tact, communicate effectively both orally and in writing, establish and maintain
cooperative working relationships, supervise assigned staff, and negotiating skills to arrange terms and condrdons, prices
and scheduling
Special Requirements
Possession of or ability to obtain a Class C California driver's license, and a satisfactory driving record
Possession of Certified Professional Public Buyer (C P P B), OR Certified Public Purchasing Officer (C P P 0); OR
Certified Purchasing Manager (C P M ) is desired,
033
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Acceptance of skid - resistant flooring for Fire Station No 1, specifications no PW 98 -8 (final contract
amount = $16,000 00)
RECOMMENDED COUNCIL ACTION:
1 Accept the work as complete
2 Authorize the City Clerk to file the City Engineer's Notice of Completion In the County Recorder's Office
INTRODUCTION AND BACKGROUND:
The City Council on November 17, 1998, awarded a contract for $16,000 00 to Howard Ridley Company for
Installation of non -slip flooring over the wasting concrete floor of Fire Station No 1
DISCUSSION:
The work has now been completed to the satisfaction of the Fire Department The original contract amount
was $16,000 00 The final cost for this contract is $16,000 00
Staff recommends City Council acceptance of the completed work
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
ProjectlAccount Balance:
Account Number:
Project Phase:
Appropriation Required:
$16,00000
$25.000.00
$23,00000 Date: January 6. 1998
405- 400 -6215 - FAC 608
Accept the work as complete
�[ ►y(Nay.A� I/ II/ l g cl
Ivy Eduard hro er or of P Works
REVIEWED BY: Date: J
M C a 4A,
ACTION TAKEN:
084
N \C0UNCIL \PW- JAN1901 (Monday 1/11/99 1000 AM) 13
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
EI Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name Skid - resistant Flooring at Fire Station No 1
Project No PW 98 -8
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter
described
2 The full name of the owner is City of EI Segundo
3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245
4 The nature of the interest of the owner is Improvement to Fire Station No 1
5 A work of improvement on the property hereinafter described was field reviewed by the City
Engineer on January 6, 1999 The work done was Installation of non -slip floonng surface over
the wasting concrete floor at Fire Station No 1
6 On January 19, 1999, the City Council of the City of El Segundo accepted the work of this contract
as being complete and directed the recording of this Notice of Completion in the Office of the
County Recorder
7 The name of the Contractor for such work of improvement was Howard Ridley Company
6 The property on which said work of improvement was completed is in the City of El Segundo,
County of Los Angeles, State of California, and is described as follows Fire Station No 1
9 The street address of said property is 314 Main Street, El Segundo, CA 90245
Dated
Bellur K Devaraj
City Engineer
VERIFICATION
I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the
foregoing Notice of Completion, I have read said Notice of Completion and know the
contents thereof, the same is true of my own knowledge
I declare under penalty of perjury the foregoing is true and correct
Executed on 1999 at El Segundo, California
Bellur K Devaraj
085 City Engineer
N \NOTICE'S \PW9" NOC (1/ &99)
9M.
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Acceptance of the trenchless rehabilitation of sewer mains at various locations, specifications no P W 98-6 (final
contract amount = $90,804 45)
RECOMMENDED COUNCIL ACTION:
1 Accept the work as complete
2 Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's office
INTRODUCTION AND BACKGROUND:
The City Council on December 1, 1998, awarded a contract in the amount of $112,163 50 to Preussag Pipe
Rehabilitation The work included rehabilitation of an existing sewer main by installation of a lining material
Inside the main without excavation
DISCUSSION:
Pnorto construction of the lining material the sewer mains were cleaned and video inspected Portions ofthe
sewer mains, which were in good condition and not in need of lining, were eliminated from the scope of the
contract resulting In a final contract amount less than the anginal contract amount
The work has now been satisfactorily completed The final contract amount, based on actual quantities of work
done, is $90,804 45
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
ProjecUAccount Balance:
Account Number:
Project Phase:
Appropriation Required:
I'll G]
-XE
$175,000 00
•
0i0 i0 D.
301-400-8204-8317
Accerit the work as complete
08b
WCOUNCUPW- JAN1902 (Tuesday 1/12/991000AM) 14
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name Trenchless Rehabilitation of Sewer Mains at Various Locations
Protect No PW 98-6
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter
described
2 The full name of the owner is City of EI Segundo
3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245
4 The nature of the interest of the owner is Public street right -of -way
5 A work of improvement on the property hereinafter described was field reviewed by the City
Engineer on January 4, 1999 The work done was Installing of lining material inside the sewer
main without excavation
6 On January 19, 1999, the City Council of the City of El Segundo accepted the work of this contract
as being complete and directed the recording of this Notice of Completion in the Office of the
County Recorder
7 The name of the Contractor for such work of improvement was Preussag Pipe Rehabilitation
8 The property on which said work of improvement was completed is in the City of El Segundo,
County of Los Angeles, State of California, and is described as follows
9 The street address of said property is N/A
Dated
Bellur K Devaraf
City Engineer
VERIFICATION
I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the
foregoing Notice of Completion, I have read said Notice of Completion and know the
contents thereof, the same is true of my own knowledge
I declare under penalty of perjury the foregoing is true and correct
Executed on , 1999 at El Segundo, California
Bellur K Devara)
087 City Engineer
NW0TICE'S\PW9MN0C (IRM)
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Comprehensive Annual Financial Report and Related Documents Fiscal Year Ended June 30, 1998
RECOMMENDED COUNCIL ACTION:
It is recommended that the City Council of the City of El Segundo receives and files the following for the fiscal
year ended June 30, 1998
- Comprehensive Annual Financial Report
- Management Letter
- Internal Control Structure Report
- Appropriations Limit Report
INTRODUCTION AND BACKGROUND:
Each year an independent audit of the City is conducted in conformity with Generally Accepted Auditing
Standards (GAAS) Those standards require that independent CPA's plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement An
independent audit examines evidence to support the amounts and disclosures in the financial statements
The CPA expresses an opinion on the fa)mess of the presentation of the financial position and the results of
operations of the government's basic financial statements in conformity with Generally Accepted Accounting
Practices (GAAP)
DISCUSSION (Continued on next page)
ATTACHED SUPPORTING DOCUMENTS.
- Comprehensive Annual Financial Report
- Management Letter
- Internal Control Structure Report
- Appropriations Limit Report
Fiscal Impact
Operating Budget-
Capital Improvement Budget.
Amount Requested
Project/Account Budget.
Project/Account Balance
Account Number.
Project Phase.
Appropriation Required-
ORIGINATED' TED• -
Date.
Bret Plumlee, Director of Finance
REVIEWED BY
Mary Stren , City Manager
Date:
088
15
DISCUSSION:
The City Council of the El Segundo contracts with the firm of Thomas, Bigbie, and Smith to perform the
annual independent audit
The audit is essential to do the following
1 Demonstrate the accountability of government officials' use of public resources
2 Assist elected officials in their own decision - making roles
3 Provide the basis for constructive changes, which benefit the government, its officials and citizens
4 Review government's internal accounting controls, which act to alleviate inefficiencies, errors or
fraud
The Comprehensive Annual Financial Report is primarily designed for external readers, citizens or bond -
rating services It is important to note that the fiscal year -end audit report is for the reporting entity, which
includes the City of El Segundo and two component units, the El Segundo Capital Improvement Corporation,
and the El Segundo Senior Citizen Housing Corporation
In addition to auditing the Comprehensive Annual Financial Report and preparing the Communication with
Governing Body letter, Thomas, Bigbie, and Smith prepares the Management Letter Report, the Internal
Control Structure Report, and the Appropriations Limit Report These are attached to this staff report
089
Thomas, Bighie & Smith
An Accountancy Corporation
Certified Public Accountants October 9, 1998
City Council
City of El Segundo
350 Main Street
El Segundo, California 90245
Donald L Ihomu, CPA(Retiod)
b ( Snlltb Jr CPA
Jern D Righle CPA
Poihard A Teaman CPA
Dear City Council.
We have audited the financial statements of the City of El Segundo as of and for the year ended
June 30, 1998, and have issued our report thereon dated October 9, 1998. In planning and
performing our audit of these financial statements, we considered its internal control structure in
order to determine our auditing procedures for the purpose of expressing our opinion on these
financial statements and not to provide assurance on the internal control structure We noted no
matters involving the internal control structure and its operation that we considered to be material
weaknesses under standards established by the American Institute of Certified Public
Accountants. However, we noted an item of less significance and a matter which is discussed
below
(1)
Pg-iX Soh
During our inquiries of City staff, we found that there are certain circumstances where petty cash
reimbursements are exceeding the $50 limit Currently, this limit is in the form of an informal
policy. Additionally, certain disbursements are being paid through the petty cash fund in such a
way as to circumvent the City's procurement process Costs for various activities are broken
down to the lowest level in order to stay under the $50 limit. While these transactions are
immaterial and considered to be insignificant to the financial statements overall, we feel City
staff should look into strengthening the controls over this area.
Therefore, we suggest that City staff consider formalizing the current petty cash policy and limit.
This policy should not only give guidance to the custodian regarding the way petty cash is
handled but also what type of expenditures that should or should not be reimbursed using petty
cash. Also, City staff might consider increasing the current limit while at the same being more
stringent about what is reimbursed through the petty cash process
X90
4201 Brockton Aeenue Suite 100 • Rnersidc. California 92501 • Telephone (909) 682 -4851 • Facemnle (909) 682 -6569
(2)
While testing procedures over the bank reconciliation process and inquiring with City staff, we
noted that the city treasurer's office is conducting all wire transfers and receiving all
confirmation advises from the bank The finance department is charged with performing the
duty of reconciling the bank accounts of all City accounts Good internal controls dictate that
the department (finance) receiving the wire transfer advises should be the department
preparing the bank reconciliation and that it be separate from the department (city treasurer's
office) making the transfer itself. This allows the bank reconciliation process to be more
efficient and gives the City a way to provide better separation of duties with regard to transfers
of cash
Therefore, we recommend that the finance department receive, directly from the bank, all
confirmation advises pertaining to the transfer of funds
(3)
Outstanding Checks
Our review of the City's bank reconciliations indicated the June 30, 1998 general checking and
worker's compensation accounts had several outstanding checks listed that were over one year
old Good internal control practices over cash dictate that old outstanding checks be voided
and reissued, if necessary, at a later date The longer old outstanding checks remain valid the
more susceptible they become to misappropriation.
Therefore, we recommend the City establish a policy of writing off old outstanding checks
after a set period of time. Additionally, the City might consider the use of a log whereby
when checks are reissued, the City can keep track of them
While reviewing the City's bank reconciliation, we noted that the City has been carrying
miscellaneous reconciling items from February 1998. This can pose a problem inasmuch as
the items are unidentified and the City may not be able to properly momtor how much money
the City actually has. Reconciliation and review of bank accounts is a vital part of maintaining
internal control over cash.
n9�
In order to safeguard the most liquid asset of the City, it is essential that all reconciling items
be identified in a tunely manner (monthly). Therefore, we recommend that all reconciling
items be identified and reconciled in a timely manner As far as the miscellaneous items at
June 30, 1998, these items should be reconciled as soon as possible
Summation
We took the above items into consideration when issuing our opinion on the City's financial
statements. This letter is not intended to imply that our test failed to disclose many
commendable features in the current operating procedures of the City and the successful
implementation of previous recommendations. However, from a standpoint of practicality this
letter is limited to situations which in our Judgement merit or could benefit from refinement
We would like to take this opportunity to express our appreciation for the assistance extended us
during the course of our audit It was a pleasure working with qualified, dedicated professional
staff If we can be of further assistance or if you have any questions regarding our
recommendations, please call our office
Respectfully submitted,
THOMAS, BIGBIE & SMITH
An Accountancy Corporation
Richard A. Teaman
Certified Public Accountant
Thomas, Bigbie & Smith
An Accountancy Corporation
Certified Public Accountants
City Council
City of El Segundo, California
Report on Compliance and on Internal Control Over Financial
Reporting Based On an Audit of Financial Statements Performed
in Accordance With Government Auditing Standards
Donald I Ihoma, (PA (Rcured)
C lmith Jr ( PA
)err( D H�gbie CPA
Ridhard 4 lenman (PA
We have audited the financial statements of the City of El Segundo as of and for the year ended
June 30, 1998, and have issued our report thereon dated October 9, 1998. We conducted our
audit in accordance with generally accepted auditing standards and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General
of the United States
Compliance
As part of obtaining reasonable assurance about whether the City of El Segundo's financial
statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grants, noncompliance with which could have a
direct and material effect on the determination of financial statement amounts. However,
providing an opinion on compliance with those provisions was not an objective of our audit and,
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance that are required to be reported under Government Auditing Standards
In planning and performing our audit, we considered the City of El Segundo's internal control
over financial reporting in order to determine our auditing procedures for the purpose of
expressing our opinion on the financial statements and not to provide assurance on the internal
control over financial reporting. Our consideration of the internal control over financial
reporting would not necessarily disclose all matters in the internal control over financial
reporting that might be material weaknesses. A material weakness is a condition in which the
design or operation of one or more of the internal control components does not reduce to a
relatively low level the risk that misstatements in amounts that would be material in relation to
the financial statements being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over financial reporting and its operation that we consider to be
material weaknesses. 092
4201 Brockton Avenue suile 100 • Rivcrsidc California 92501 • Telephone (909) 682 -4851 • Facsimile (909) 682 -6569
We noted other matters involving the internal control over financial reporting that we have
reported to management of the City of El Segundo in a separate letter dated October 9, 1998.
This report is intended for the information of management, City Council, federal awarding
agencies and pass - through entities However, this report is a matter of public record and its
distribution is not limited
October 9, 1998
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January 19, 1999 City Council meeting
Report by Councilmember John Gaines on the City's participation in the Southern
California Cities Consortium ( "SCCC ")
r 9 G
16
January 19, 1999
Discussion by Councilmember John Gaines on the "Intelligent Transportation System "
Recommendation — Discussion and possible action.
n97
17