1999 FEB 16 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of
the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally,
the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time
limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent, ifdesired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk,
607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 16,1999 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE — Councilmember John Gaines
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council
Failure to do so shall be a misdemeanor and punishable by a fine of $250
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et se ) for the purposes of conferring with the
City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing
litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring
with the City's Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a))
1 In the Matter of the Application of City of Los Angeles, OAH No L- 9604014
2 El Segundo v Kilroy, LASC Case No YC 031166
3 El Segundo v Stardust, LASC Case No YC 031364
4 Little v City of El Segundo, USDC Case No CV 98 -10500 DT (MANx)
f
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -I- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -5- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) —None
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
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TIME
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EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the
City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the
Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for
comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting Playing of video tapes may be permitted during
meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 16,1999 - 7:00 P.M.
Next Resolution # 4107
Next Ordinance # 1296
CALL TO ORDER
INVOCATION — Rev John Svendsen, First Baptist Church
PLEDGE OF ALLEGIANCE — Councilmember John Gaines
PRESENTATIONS —
(a) Commendations to participants in the Academic Decathlon held on Saturday, February 13,
1999
(b) Proclamation declaring the month of February 1999 as "El Segundo Little League 45 "'
Anniversary "
ROLL CALL 0 0 3
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $250
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS - NONE
C. UNFINISHED BUSINESS - NONE
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
1 Recreation and Parks Commission's recommendation for future El Segundo Doe Park site
Recommendation — The Recreation and Parks Commission recommends Imperial Parkway,
east of Main Street, between McCarthy Court and the Imperial School site as the best location
for development of an El Segundo Dog Park.
2 Rescheduling of Interviews of Candidates to the El Segundo Community Cable Advisory Committee
previously set for February 2, 1999
Recommendation — Continue recruitment and reschedule Interviews of Candidates to the El
Segundo Community Cable Advisory Committee for Tuesday, March 2, 1999 at 6:00 p.m.
3 Request by the El Segundo Community Cable Advisory Committee to change the frequency of its
meetings from a quarterly to a monthly basis
Recommendation — Discussion and possible action.
4 Report from the Planning Commission and Economic Development Advisory Council (EDAC) on the
proposed methodology and assumptions for land use forecasting in the General Plan Circulation
Element Update, including evaluation of possible changes to the Master of Plans of Streets, Truck
Routes, and Bicycle Routes (Environmental Assessment EA -454 and General Plan Amendment 98 -4)
Auollcant Citv of El Segundo
Recommendation — Receive and file report.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business
Warrant Numbers 2255134-2501184 in total amount of $834,272 61, and Wire Transfers in
the amount of $282,422 64
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
01/28/99 to 02/10/99.
City Council meeting minutes of February 2, 1999
Recommendation - Approval.
1 � 4
AN ORDINANCE AMENDING SECTION 2 08 020 OF CHAPTER 2 08 OF THE EL
SEGUNDO MUNICIPAL CODE RELATING TO CITY COUNCIL MEETINGS
Recommendation —
(1) Read by title only
(2) Adopt Ordinance No. 1295 on second reading.
Request for the City Council to approve the lowest responsible bid for the removal, disposal
and replacement of the lockers in the Police department
Recommendation — Accept the lowest responsible bid from Northern Steel Company in
an amount not to exceed $32,771.46.
Request for the City Council to approve the lowest responsible bid for the replacement of the
flooring in the downstairs area of the Police Station This is authorized in the Capital
Improvement Program Budget for FY 1998/2003 and the City Facility Maintenance Fund for
the FY 1998/1999
Recommendation —
1) Approve the expenditure of not more than $27,890 for the replacement of
flooring in the downstairs area of the Police Station.
2) Approve the bid presented by R. G. Arnold Company to supply and install the
requested flooring.
3) Reject all other bids, specifically the bid submitted by Pacific Carpets of
Huntington Beach.
10 Request for the City Council to approve the purchase of a Mobile Data Computer System,
hardware and software, from the West Covina Service Group as the next phase in
development of the El Segundo Public Safety Communications Center project Previously
approved funding will now be offset by a $90,000 COPS MORE Grant received with a
$30.000 City - matching funds requirement
Recommendation — Approve the purchase of a Public Safety Mobile Data Computer
system.
11 Proposal to adopt the plans and specifications, when approved, authorize advertisement for
construction bids, solicit proposals for an ICBO Certified Resident Inspector, and extend
WMM Associates' contract to include additional construction administration services in an
amount not to exceed $15,000 for the El Segundo Public Safety Communications Center
Recommendation —
1) Upon approval of Planning and Building Safety, adopt the plans and
specifications for the El Segundo Public Safety Communications Center and
authorize staff to advertise the project for receipt of construction bids.
2) Solicit proposals for an ICBO certified Resident inspector.
3) Extend WMM Associates' contract #2601 to include additional construction
administration services.
00
12 Proposed class specifications and salary ranges for the new lob classifications of
Communications Dispatcher I & II and Supervising Communications Dispatcher
Recommendation —
1) Approve Class Specifications.
2) Approve Salary Ranges.
13 Request City Council approval of El Segundo Fire Department Fire Hose Specifications and
authorize a Request for Bid to be sent to fire equipment vendors
Recommendation — Approve the Fire Department's Fire Hose Specifications and
authorize a Request for Bid to replace current Department fire hose be sent to fire
equipment vendors.
14 Award of contract for preparation of a space utilization study for the El Segundo City Hall
(fiscal impact $9,150)
Recommendation — Award the contract to P. Patrick Murray, Inc., in the amount of
$9,150 and authorize the Mayor to execute a standard professional services agreement.
15 Memorandum of Understanding establishing a capital reserve fund for Municipal Area
Express (MAX)
Recommendation — Approve Memorandum of Understanding and authorize Mayor to
execute MOU.
16 Agreement for the Municipal Area Express (MAX) Commuter Bus Service
Recommendation — Approve Agreement and authorize Mayor to execute Agreement on
behalf of the City.
17 Selection of company to develop Street Tree Master Plan
Recommendation — Approve selecting West Coast Arborist, Inc. as the company to
perform Street Tree Master Plan and authorize the Mayor to execute the standard
professional services agreement.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS —
18 New Alcoholic Beverage Control (ABC) license for on -site sale and consumption of beer and
wine (Type 47 — Retail On -Sale General Bona Fide Eating Place) at an established restaurant,
Big John's Village Coffee Shop, located at 514 Center Street (ABC 99 -1) Applicant John C
Aull. Prooertv Owner ManDosa Markets. Inc
Recommendation — Determine that the City does not protest the issuance of the new
ABC license for the sale of beer and wine at Big John's Village Coffee Shop.
G. REPORTS - CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
I. REPORTS - CITY CLERK - NONE
00U_
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCILMEMBERS
Councilmember McDowell - NONE
Councilmember Gaines - NONE
Councilmember Wernick-
19 Discussion and direction from Council on Policy Manual and whether it should
include Administrative Regulations and Code
Recommendation - Discussion and possible direction.
Mayor Pro Tem Jacobs - NONE
Mayor Gordon —
20 Oral report on Sister City Guaymas Trip
21 Downtown Revitalization Program status report
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec 54960, et sec ) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing
matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor
Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5 00 p in, February 16, 1999 under "Closed
Session" (if needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE a o19 q
TIME l p
NAME
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EL SEGUNDO CITY COUNCIL MEETING DATE February 16, 1999
AGENDA ITEM STATEMENT AGENDA HEADING Board & Commission
AGENDA DESCRIPTION
Recreation and Parks Commission's recommendation for future El Segundo Dog Park site
RECOMMENDED COUNCIL ACTION
The Recreation and Parks Commission recommends Imperial parkway, east of Main
Street, between McCarthy Court and the imperial School site as the best location for development of an
El Segundo Dog Park
INTRODUCTION AND BACKGROUND.
Several months ago, City Council directed the Recreation and Parks Commission to develop a plan and
investigate possible dog park site locations The Commission formed a Sub - Committee in September to
gather dog park information and begin to identify possible site locations
DISCUSSION
After extensive research, which included visiting existing dog parks, the Sub - Committee identified four
sites for further investigation The four sites were at Manposa Avenue and Illinois Street under the
Edison right -of -way, Washington Street and Sycamore Avenue, Imperial Parkway west of Main Street by
Loma Vista and at Imperial Parkway east of Main Street by McCarthy Court The Commission narrowed
their selection to the two sites on Imperial Parkway
The Commission directed staff to inform the public of their November 18, 1998 Commission meeting
requesting public input regarding the dog park site selection At the November meeting much public
comment was received by the Commission
The Commission also viewed a video presentation and report from the Sub - Committee reviewing the two
Imperial Parkway sites The Sub - Committee recommended their first choice, Imperial Parkway east of
Main Street between McCarthy and the Imperial School site for the following reasons
Less impact on Memory Row trees
Less impact on open space presently used for recreation activities such as walking,
jogging, Frisbee, ball playing
Proper drainage
Less visibility from Imperial Highway
More shade because of large trees
Well established durable turf
The Commission decided to seek additional public comment at their January 20, 1999 meeting Staff was
directed to place the item on the agenda, post notices at the proposed sites and publicize the meeting
through the El Segundo Herald and the El Segundo Community Cable Bulletin Board
The January 20`" Recreation and Parks Commission meeting was attended by over 60- residents and the
Commission heard from many in attendance The majority of those speaking favored a dog park Of
those expressing a site preference, the majority favored Imperial Parkway east of Main Street between
McCarthy and the Imperial School site
Staff informed the Commission both Imperial Parkway sites could accommodate the 1 4 -acre benchmark,
which had been previously established by the subcommittee to develop a dog park Staff also indicated
the cost to develop either would be estimated at $47,145
After discussion, the Commission voted (5 -0) to recommend to City Council the Imperial Parkway location
east of Main Street between McCarthy Court and the Imperial School site be the primary site for the
development of a dog park
ATTACHED SUPPORTING DOCUMENTS
1 Letters
2 Anal photograph
FISCAL IMPACT
Operating Budget
Capital Improvement Budget
Amount Requested
Project/Account Budget
Project/Account Balance
Account Number
Protect Phase
Appropriation Required
ORIGINATED DATE. 2 -16 -99
William McCavertyI Chairman
El Segundo Recreation and Parks ommisslon
ACTION TAKEN
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NOV 17 1998,
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615 E HoLLy Ave #208
IL g FJ Segundo, CA 90245-4055
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429 Eucalyptus Dr
Et Segundo, Ca 90245
December 2, 1998
City Council
350 Main St
El Segundo, Ca 90245
Dear Mayor Gordon,
RECEIVED
RECREATION R PARKS
El SrG • n0
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RECEIVE..
DEC 0 8 1998
CITY COUNCIL
I am writing to express my support on the proposal to build a skate park in El Segundo
have lived across the street from Recreation Park for all my life, and have seen the
deterioration of the skating circle Because I am a skater myself, I think it is a good idea
to make a facility for skateboarders If this is built, the city will have less damage to city
property, and the skaters will have a lot more fun skating legally in an area provided for
them I was unable to attend the meeting at the Park and Recreation Board, so I do not
know if a decision was made However, I would like you to know I support this issue,
and I think the skatepark should be built
Sincerely,
Nathan ugent
012
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RECEIVED
DEC 0 8 1998
CITY COUNCIL
Mike Gordon
Mayor
City of El Segundo
RECEIVED
RFCPFATION & PARKS
David Bowdre
638 W Imperial Av #4
xundo, California 90245
310 -322 -5812
Dec 6,1998
Mr Mayor
I would like to express my outraged opposition to the proposed dog
park, as discussed in the Dec 3, issue of the El Segundo Herald I first
oppose it as a ridiculous waste of the taxpayer's money I am on the Schools
Facilities Committee dealing with the renovation of our schools In every
meeting we work to save and efficiently use the precious tax dollars given so
generously to the schools In light of that it is outrageous to read that my city
officials are intendmg to spend my tax money on something as ridiculous as a
dog park While in my opinion you and the council have done an excellent
,fob, I can't believe that the city has nothing better to spend our tax money on
then a dog park The location of the park becomes a problem because
anywhere you put it, it will be next door or across the street from someone
who will object to it Do you want every dog in the city reliving itself across
the street from your home? The Imperial location was set aside as a memorial
area, don't desecrate itl It has been developed with small monuments, paid for
by family members as memorials to their departed loved ones My
grandinother has a monument there, I don't want it used as a squatting post
for dogs! My guess is that, everyone who has a family monument there will
feel the same way
I ask that you reconsider this unnecessary project, it is a pompous
waste of the taxpayers money It will be unwelcome anywhere that you put it,
and it will become a source of continued discontentment If there is a group of
dog owners who want such a park, let them use their personnel funds to
acquire the land and develop it It is not the responsibility of the taxpayers or
the city to provide for any dogs Dogs are the responsibility of their owners,
and I think that is where the responsibility should remain
Respectfully
David Bowdre
0 13
708 West Acacia - El Segundo, CA 90245 - 310/322 -2044 (H) - 310/410 -1244 (W)
November 17, 1998
Parks and Recreation
401 Sheldon
El Segundo, CA 90245
Attention Director /Administrator
Re Memory Tree Area/Imperial Avenue
Main Street West to Hlllcrest
Dear Sir /Madam
RECEIVED
RECREATION & PARKS
EL SEGUNDO
I am not able to attend the Parks and Recreation meeting as I have theater tickets (the
Ahmanson - Fosse) on that date But, it has come to my attention, that the Parks and
Recreation Department is considering a portion of the above referenced green area as
an area for "un- leashed" dogs or, for want of other words a "fenced -in dog run"
By this letter, 1 am listing viable, important and meaningful reasons as to why this area is
not suitable for this project.
At this writing
• Children cannot be taken to this area because
• The leash law is not enforced
• When driving home from work, I counted 7 large dogs without a leash
running around loose on 11116198
• The people who walk their dogs do not pick -up the "poops"
• Because of this, you cannot walk without stepping in poop let alone let
children run around, toss a ball or just take a walk with their parents
• Check with the health department, animal droppings are known to carry
bacteria harmful to our children and humans in general
• If there was a dog run there, where would the people park their cars as the
Hyperion workers use this area as a parking lot
• 1 have been known, while driving to work, to suggest to dog owners letting
their dogs run around that I don't see any bag for them to pick up their dog's
"poops "I For doing my civic duty, I am given the universal signal.
014
Parks and Recreation
Attention Director /Administrator
Re Memory Tree Arealimperial Avenue
Main Street West to Hillcrest
November 17, 1998
Page 2
As a resident of El Segundo for 20 years, I am not willing to have a "fenced -in dog run"
in an area that was designated as a place of beauty, a place to sit under a tree, a place
to have a picnic, a place to walk a dog on a leash, a place to walk, run or log, but most
of all, a green place for the residents of El Segundo If the laws/ordinances were in
place and enforced, namely dogs on a leash and pick up the poop, humans and animals
would be able to enjoy this green spot without putting an unsightly fence around any part
of this area
There are other places in El Segundo that could be designated as a "dog/animal park"
and the city could charge those residents who would use this area a yearly fee for
maintenance
In closing-
• Dogs and animals do not need those beautiful trees for shade - people do
• Dogs and animals do not need to sit on the grass and watch their little ones and big
ones play ball,
• Dogs and animals to not need those beautiful trees to sit under and watch their
children fly a kite
• The dogs and animals do need a place to run and "socialize" with other dogs
• Dogs and animals do need a place to run without a leash
• Dogs and animals do need a place to be dogs and animals
In closing, I ask you please, seek another area and I will be the first to bring my leashed
dog and my "poop bag"
cc Gad Church, Tree Musketeers
015
November 17, 1998
Recreation & Parks Commission
City of El Segundo
401 Sheldon Street
El Segundo, Ca 90245
Re: Dog Park vs Memory Row
RECEIVED
NOV
RECREATION R PARKS
_ EL SEGOm -p
I had a tree planted on Memory Row in the beginning of 1997
Although this is an extremely short period of time, I must
tell you how much I have come to appreciate this site.
I believe Memory Row is a very special place, serving as a
effective green pollution barrier, as well as an attractive
entrance /border to El Segundo. I love pets as much as I love
trees, and would hate to see either suffer However, fencing
in the area for a dog run on this site seems to deter from
the very purpose Memory Row was created
Sincerely,
Carol McKee
860 Main Street # D
E1 Segundo, Ca 90245
cc Tree Musketeers
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Copies delivered by Gail Church to the Recreation and Parks Office for the January 20, 1999
Recreation and Parks Meeting.
GLforraa Daps of Corravisdon
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Amencan Forest & Paper Assn
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National Tree Trust
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Chevron USA,
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TRW
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MAW Faxdstion
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Union Bank of California
w
Nortlrrop Grumman
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Xerox Corp.
w
The Church Family
W
Human -i -Tees
w
Time Warner Communications
K
Margot NeAyan
w
TRW ECHO
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Lisa T Vasak. M D
K
EI Segundo Reareaoon & Parks
w
ALWAC Desktop PuNshatg
K
First CoasW Sank
Kwaa,
December 15, 1998
Mayor Mike Gordon
City of El Segundo
350 Main St.
El Segundo, CA 90245
Dear Mike,
Pursuant to your request, I went to East Imperial Ave. with intention of
drawing a map of trees planted there by TREE MUSKETEERS It would have been
an intensely time consuming task since of the more than 100 TM trees on the
east side, only the four Memory Trees in the McCarthy Court area have been
maintained within our inventory records Had we known that someday we
would have to defend these trees, we would have kept better track of "yours
and ours."
Attached are a few articles about E Imperial Ave plantings as part of
the green pollution barrier between El Segundo and LAX The "Green
Dreams" article succinctly depicts the 1988 political drama necessary to On
City permission to begin this work If you have had a chance to view the Big
Help video, you know how invested children are in the trees they plant in an
effort to protect their little piece of the Earth
This would all be undone by placing a dog park on Imperial Ave. There
could be no citizen involvement in planting and caring for trees inside the fenced
area, and according to Commission subcommittee reports, the landscape will
decline and eventually die
In sum, TREE MUSKETEERS does not oppose the concept of a dog park
We simply hope you can encourage the Commission to think "outside the box,"
and find someplace else to put it While the City is spending millions to defend
itself against environmental impact of airport expansion, local kids are
determined to do their share by continuing to plant trees
Very treely yours,
Gail Church
Executive Director
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EL SEGUNDO CITY COUNCIL MEETING DATE: February 16, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS
AGENDA DESCRIPTION: Rescheduling of Interviews of Candidates to the El Segundo Community Cable
Advisory Committee previously set for February 2, 1999
RECOMMENDED COUNCIL ACTION: Continue recruitment and reschedule Interviews of Candidates for
6 00 pm, Tuesday, March 2, 1999
INTRODUCTION AND BACKGROUND: On January 5, 1999, the City Council announced one immediate
opening on the El Segundo Community Cable Advisory Committee due to the resignation of one of its members
Recruitment commenced with a filing deadline of January 29th, and Interviews of Candidates were then set for
Tuesday, February 2, 1999 at 6 00 p m
DISCUSSION: The Interviews of February 2nd were continued due to the LAX Regional Plan presentations to
the Cities of Carson and Rancho Palos Verdes by Mayor Gordon
All Candidates were advised of the conflict in schedule and postponement of Interviews
Additionally, as of February 9, 1999, Committee member, John C Miller, filed his resignation Mr Miller 's
term would have expired on October 31, 1999
We now have TWO immediate openings on this Committee To date, five potential candidates have filed
applications
ATTACHED SUPPORTING DOCUMENTS: Written resignation of John C Miller
FISCAL IMPACT: N/A
ORIGINATED: Date: February 10, 1999
Julia Abreu Mason, Council Assistant
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10a \n \11b \1999 \reset a9d
February
/A
2
FROM JCMJDA PHONE NO 3103226612 Feb 09 1999 04 43PM P1
aval Media Group Fps
Phone. 818 752 -3999 Fox: 818 752 -3987
FROM THE DESK OF JOHN DARIN
To t)r7G /h
oate L le7l9
Fax No V0 322 7127
Company C <Zy 6P AL _S; ex,.; 0Ga4z
RE �--! CSL �6 <SSCa�c�
Phone No 7/o 66-1 eZ66
Total No of Pages Including Cover
❑ URGENT O FOR RL^ V IFW ❑ P[ RASE COMMAN I' Cl PLEASL RRPLY ❑ PLCASL RFCYCLE
NOTbs /CONMrN1S
I have relocated because of employment and will no longer be able to serve on the City of
El Segundo Community Cable Advisory Committee
I trust you will be able to find an appropriate .replacement and I wish you all continued
success in your efforts
aka Uohn Dann
022
11664 Ventura Blvd - Suite 689 -- Studio City, CA 91604
El Segundo City Council
City Hall
350 Main St
El Segundo, CA 90245
February 5, 1999
Honorable Mayor and Members of the Council,
The Community Cable Committee met last evening, 4 February, and one
of our agenda items was the discussion of changing the frequency of our
meetings The business of the committee is not being accomplished
effectively The committee feels that meeting quarterly allows is too long
a time period to elapse and propose to meet on a monthly basis
Therefore, we voted to place on the 16 February Council Agenda a request
to the Council for change of the meetings from quarterly to monthly The _
interviewing for new committee members was discussed and the
committee agreed that should this request be approved, potential new
members should be made aware of the possible change
Sincerely,
Patricia Hart, Chair
El Segundo Cable Committee
cc Mary Strenn, City Manager
Jim Fauk, Rec, and Parks Director
Judy Andoe, Rec, Superintendent
Jeff Trujillo, Comm Cable Supervisor
n??
EL SEGUNDO CITY COUNCIL MEETING DATE: 16 February 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees, Boards, and Commissions
AGENDA DESCRIPTION:
Report from the Planning Commission and Economic Development Advisory Council (EDAC) on the proposed
methodology and assumptions for land use forecasting in the General Plan Circulation Element Update, including
evaluation of possible changes to the Master of Plans of Streets, Truck Routes, and Bicycle Routes (Environmental
Assessment EA -454 and General Plan Amendment 98 -4) Applicant City of El Segundo
RECOMMENDED COUNCIL ACTION:
1) Receive and File
INTRODUCTION AND BACKGROUND:
Pursuant to City Council direction, on 11 February 1999, the Planning Commission and Economic Development
Advisory Committee (EDAC) conducted a joint Public Meeting to review the methodology and assumptions Staff is
proposing to use to forecast future land use patterns and evaluate modifications to the Master Plan of Streets, Truck
Route Master Plan and Bicycle Route Master Plan
DISCUSSION:
A complete description, analysis, and background information, is included in the accompanying Planning Commission
Staff Report and its attachments, which were previously distributed to the City Council on 05 February 1999, and, are
again included as an attachment to this Report
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS
Planning Commission Staff Report and Attachments, 05 February 1999
UNDER SEPARATE COVER:
Report of Planning Commission /EDAC meeting of 11 February 1999
FISCAL IMPACT:
None
ORIGINATED: Date: 05 February 199Y
1 1) . ?irectror Bret B Bernard, AICP, f Planning and Building Safety
&04644-10��
Ed Schroder, Director of Public Works
REVIEWED BY Date:
p \projects \451 - 475 \ea454 \ea454 ais
ye OF,
P 2 6 4
DISCUSSION:
Briefly, the Planning Commission and EDAC reviewed the following topics
1 Major Approved and Active Projects List — Projects to be added to the baseline traffic counts
2 Vacant Land Survey- Undeveloped land to be added to baseline traffic counts
3 Vacant Buildings — Evaluation of occupancy threshold for empty commercial and industrial buildings
4 Recyclable Buildings- Analysis of underutilized buildings which might recycle for new development
5 Smoky Hollow- Analysis of current bwldout in Specific Plan Area,
6 Downtown El Segundo- Discussion of implication of Downtown Specific Plan on density and roadway
designations
7 Residential Property- Analysis of development potential in Residential Zones
8 Roadway Extensions — Evaluation of possible removal of planned roadway extensions from Master Plan of
Streets
9 Truck Route Master Plan — Evaluation of potential changes in Master Truck Route Plan
10 Bicycle Route Master Plan — Evaluation of potential changes to Master Bicycle Routes
11 One -way Couplet — Analysis of possible elimination of Nash St/Douglas St one -way couplet
Planning Staff will distribute (Under Separate Cover) a supplement to this Report, as well as the draft Minutes, to the
Council after the Planning Commission /EDAC meeting on 11 February 1999, which summarizes the findings made
025
CITY OF EL SEGUNDO
INTER - DEPARTMENTAL CORRESPONDENCE
Meeting Date. Thursday, February 11, 1998
TO: Honorable Chairman and Members of the Planning Commission
FROM: Bret B. Bernard, AICP, Director of Planning and Building Safety 14 (-M
THROUGH: Laurie B. Jester, Senior Plannerli�
STAFF P4
PLANNERS: Paul Garry, Assistant Planner F°v"
Emmanuel Ursu, Contract Planner A f", co
SUBJECT: Environmental Assessment EA -454, General Plan Amendment 98 -4
- Circulation Element Update Land Use Forecast and Master Plans
of Streets. Truck Routes. and Bicycle Routes Assumptions
Address: Citywide
Applicant: City of El Segundo
Background
At the direction of the City Council, Staff contracted with Meyer Mohaddes Associates
(MMA) on October 20,1998, to update the Circulation Element of the City's General Plan.
Updating the Circulation Element is necessary in order to maintain consistency with State
and local congestion and transportation policies and planning practices.
One of the tasks involved in preparation of the Circulation Element update is forecasting
future traffic conditions. In order to forecast and plan for future transportation needs, a
baseline analysis of existing conditions will be performed then modified based on the
projected changes in traffic conditions Traffic conditions are, in large part, affected by land
use patterns. As such, future land use patterns must be projected In preparation of the
land use projections certain assumptions will be made.
The purpose of this report is to inform the Planning Commission and the Economic
Development Advisory Committee (EDAC) of the methodology and assumptions Staff is
proposing to be used to forecast future land use patterns Input, review and consent of the
Planning Commission and EDAC is requested. The recommendations of the Planning
Commission and EDAC will then be forwarded to the City Council for its February 16, 1999
meeting.
Recommendation
The Planning Division recommends that the Planning Commission: 1) accept input from
the EDAC, 2) review the assumptions presented herein, and 3) consent with, or provide
direction for modification to the assumptions and methodology.
Methodology and Assumptions
A baseline analysis to measure existing traffic conditions is in the process of being
prepared by MMA. Once the baseline analysis is completed, projected changes to traffic
conditions will be determined and the City's traffic consultant will recommend
improvements or modifications to the circulation systems.
The further into the future that projections are made the less accurate and reliable they
become. Staff and MMA believe that realistic projections, for the purposes of the
Circulation Element, can be made about 10 years out. Factors beyond the control of the
City, such as regional economic, population and real property development trends, will
influence the future land use activities within the City. Staff envisions a review of the
Circulation Element every five years
Whenever possible, City Staff will utilize data already available Background studies
conducted in 1995, when the City prepared a Traffic Impact Mitigation Fee Study, are a
source of data for the Circulation Element Update Those studies include an inventory of
approved projects (not yet constructed), vacant or partially vacant buildings, recyclable
(underdeveloped) parcels and vacant land. The information gathered in 1995 will be
updated and used in the projection of potential future development and land uses for the
purpose of updating the Circulation Element.
When the Traffic Impact Mitigation Fee Study was prepared, the City was divided into 28
geographic zones known as Traffic Analysis Zones (TAZ's). The Zones were created
because the level of development was not anticipated to be consistent throughout the City
and the Zones allowed implementation of a flexible and equitable traffic impact fee.
Analysis of the land uses for the Circulation Element Update are also broken down by TAZ
Details of how the various sources of data will be used and the assumptions that will be
made are discussed below.
1. Major Approved and Active Projects List — All of the projects on the current list
of Major Approved and Active Projects will be incorporated into the land use
projections. Traffic generation rates, based on the Institute of Transportation
Engineer's (ITE) Manual, the industry standard, will be used to determine the
amount of traffic to add to the baseline, or actual numbers from traffic studies will
be utilized if available This methodology is consistent with State CEQA
requirements.
2. Vacant Land Survey — The vacant land survey prepared in 1995 will serve as the
basis for a new vacant land survey. Staff will review the list of vacant properties and
remove from the list any parcels which have been developed since 1995 and add
any buildings which have been demolished since 1995 For the purposes of
projecting future traffic volumes, MMA will apply the industry recognized standard
2
�C i
of a two percent annual growth rate over the 10 -year term of the Circulation
Element The two percent annual growth rate is the recognized standard used in
growth projections prepared by Los Angeles County for their Congestion
Management Program (CMP), by the Southern California Association of
Governments (SCAG), by the Metropolitan Transit Authority (MTA), in traffic
engineering analyses and typically in Environmental documents prepared in
accordance with the California Environmental Quality Act (CEQA).
3. Vacant Buildings — Vacancy rates of commercial and industrial buildings greater
than four percent will be incorporated into the projections of future traffic volumes,
as 4% vacancy is generally considered to encompass turnover only Vacancy rate
data is available from local commercial and industrial real estate brokers. The
Traffic Impact Mitigation Fee Study did include a number of vacant buildings, which
were anticipated to be occupied. Currently, there is less than a 2 percent vacancy
rate for industrial space and an 8 28 percent vacancy rate for commercial office
space, and approximately a 1% vacancy rate for retail space Since vacancy rates
of four percent or less are generally accepted to be full occupancy as this
percentage encompasses standard turnover, Staff proposes to not include any
vacant industrial or retail buildings in the inventory and 4,28 percent vacancy will be
included for commercial office space
4. Recyclable Buildings — In 1995 a list of potentially recyclable buildings was
prepared Recyclable buildings are buildings which are below the allowed FAR, are
near the end of their life span and are likely to be replaced The list was developed
by first conducting a windshield survey of the commercial and industrial areas of the
City then by reviewing the County Assessor parcel data Data regarding the parcel
size, structure size, and year built was obtained from the Assessor's rolls. Older
structures which appear to be in poor condition, are not compatible with the
surrounding development and the zoning district in which they are located, and
structures significantly under the maximum allowed FAR were considered to be
potentially recyclable This 1995 information has been reviewed and updated for
use with the Circulation Element Update.
Also included in the recyclable buildings survey are buildings which the City Council
have targeted for economic development assistance (i.e long- standing vacant high
rise office buildings mainly along Sepulveda Boulevard) These buildings are
included in the recyclable buildings survey even though they are above or near the
allowed FAR For the purposes of the Circulation Element update, it will be
assumed that 20 percent of the recyclable parcels will be being recycled in the next
10 years. The two percent annual absorption rate is based on the same industry
standard growth rate discussed in the vacant land section above.
5. Smoky Hollow — Currently the average FAR in the Smoky Hollow district is 0.8:1.
Because the maximum FAR allowed (0 6 1) is less than currently exists, no increase
in traffic volumes are forecasted.
6. Downtown El Segundo — The City is in the early stages of preparing a Specific
3
n��
Plan for the Downtown which will, among other things, potentially increase the
allowed FAR. Since the Circulation Element update is scheduled to be completed
before it is known whether or not the Specific Plan will allow greater FAR's, MMA
will include in its traffic analysis FAR alternatives for Downtown that will be analyzed
in the Circulation Element Update Environmental Impact Report (EIR). In addition
to FAR considerations, the Circulation Element Update will address the designation
of Main Street on the Master Plan of Streets Currently, Main Street is designated
as a secondary arterial (north of Grand Avenue) and a four lane collector (south of
Grand Avenue) The possibility of downgrading Main Street within Downtown to a
2 or 3 lane collector will be analyzed
7. Residential —Staff has analyzed parcel data by Traffic Analysis Zone (TAZ) Using
Assessor's data the number of lots and existing single - family and multi - family
housing units by Zoning district was calculated. In the Single -Family Residential (R-
1) and Two - Family Residential (R -2) Zones there are more dwelling units then there
are lots Therefore, no increase in traffic generation from property Zoned R -1 or R -2
is projected In addition, Staff has also analyzed the Multi-Family Residential (R -3)
Zone and found that there are more existing units then would be permitted under
current zoning density limits Therefore, no net intensification of development in the
R -3 zone is projected either.
8 Roadway Extensions — When the current Circulation Element was prepared in
1992, potential roadway extensions, which were included in the prior Circulation
Element, were also included in the Master Plan of Streets in order to help
alleviate traffic congestion Given the significant obstacles in the path of most of
the potential roadway extensions, such as railroads and existing development,
the City Council directed Staff and MMA to analyze the potential impacts of
eliminating roadway extensions identified in the current Circulation Element
Master Plan of Streets as listed below
a) Nash Street between Park Place and El Segundo Boulevard,
b) Hughes Way between its current terminus and Utah Avenue,
c) Grand Avenue between Duley Road and Aviation Boulevard, and,
d) Manposa Avenue between Douglas Street and Aviation Boulevard.
9. Truck Route Master Plan — Along with evaluating roadway extensions, the
feasibility of the following Truck Routes should be evaluated, unless directed
otherwise.
a) the Nash Street extension (Nash Street between Park Place and El
Segundo Boulevard);
b) the Grand Avenue extension (Grand Avenue between Duley Road
and Aviation Boulevard); and,
c) Grand Avenue between Main Street and Sepulveda Boulevard.
10. Bicycle Master Plan — No changes are contemplated to the Bicycle Master Plan
a
629
11. One -Way Couplet – At the Council's direction, Staff will also evaluate the traffic
implications of eliminating the Nash - Douglas one -way couplet from the Circulation
Element. The couplet has been in operation for approximately one -year However,
based on input from existing businesses and due to recent development in the area,
it has been suggested that these two streets would operate more efficiently as two -
way streets as originally constructed The traffic improvements expected by the one -
way couplet do not appear to have been realized.
CONCLUSION:
Staff believes that the assumptions discussed above will produce realistic growth
protections and a complete evaluation to serve as a basis for updating the Circulation
Element.
EXHIBITS
1 Traffic Analysis Zone Map
2 Major Approved and Active Protects List and Map
3 Vacant Land Survey
4. Recyclable Buildings Survey
5 Master Plan of Streets
6 Master Plan of Truck Routes
7 Master Plan of Bicycle Routes
by-
As istant Planner
—rokc-
Emmanuel Urgu
Contract Planner
Reviewed by
Laurie B Jester
Senior Planner
Approved as to form by:
Chris Cheleden
Assistant City Attorney
Approved by
(1
Bret B. BemarcjKAICP
Director of Planning
and Building Safety
City of El Segundo; and,
Secretary to the Planning Commission
P projects \451- 475\ea- 454\assumpt doe
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JOR APPROVED & ACTIVE PROJEC
STREET IMPROVEMENTS
See Public Works for Details
Sepulveda Boulevard
Widening between Rosecrans Avenue and Grand Avenue
Anticipated Construction Start. 4/98 (Undergrounding utilities)
6/99 (Widening)
Aviation Boulevard
Widening between Rosecrans Avenue and Imperial Highway
Anticipated Construction Start: 6/00
Aviation Boulevard & Rosecrans Avenue Intersection
Widening and improvements to intersection
Anticipated Completion 6/00
Anticipated Completion: 6/01
Anticipated Construction Start. 6/00 Anticipated Completion: 6/01
Douglas Street Extension
Connection of Douglas Street across or under railroad tracks near Apollo Street
Status City is pursuing extension of Douglas Street by construction of a grade separation structure
Study in 1999 (in 1998/99 CIP request) and construction when funds are available
miscliapprovetl pit
Rev 2/99
f,33
Ord # /
Existing
Existing
Approved
Approved
No
EA #
Reso
Address
sq It
Use
sq ft
Use
Approval & Expiration
1
206
Ord 1157
2301 Rosecrans
0
Vacant
290,096
Office
Precise Plan / No
2291
CDC
Expiration
2
102
2192
1951 -1961 El Segundo BI
0
Pkg lot
255,242
Office
Development Agreement
Xerox Phase IV
350 Room
Hotel
311/2003
3
39
2077, 2219
400 & 444 Continental
0
Vacant
233,500
Office
Permits issued 5/98-
268
2154, 2315
Continental Grand
Under construction
4
32
2096,2098,
445 & 475 Continental
0
Vacant
300,000
Resrch &
Development Agreement
312
2260,2315,
Mattel
Dev Bldg
9!712001
1204
5
285
3811
1415 E Grand Ave
30,000
Industrial
28 Unit
Townhome
Subdivision Expires 5/4/99
439
4077
Kizinan
6
415
700 N Nash
0
Vacant
289,832
Sort Facility
Pending Approval
BOON Nash
25,697
Office
PC 2125/99
Federal Express
23,587
Vehicle
Mamt
7
430
PC Resos
155 -555 N Nash
0
Vacant
Plan A
Approved PC 4/23
2413
901,524
Offices
CC 5119
2414
200 Room
Hotel
2415
Plan B
2416
150 Room
Hotel
In negotiations
CC Ord
157,000
Infonett
Permits issued 10/98,
1287
Office
under construction
CC Reso
116,000
Office
In design 10198
4057
120,000
Recreation
In Plan Check 11/96
165 Room
Hilton Hotel
In Plan Check 10/98
Northwest comer of
0
Whole-
350 units
Mmi-
Pending Approval
Aviation and Rosecrans
sale
Storage
PC 3/99
494;72
EN//A
Nursery
CC 4/99
401 Aviation Blvd
0
Parking
708 units
Mim-
Pending Approval
lot
Storage
Under Review
STREET IMPROVEMENTS
See Public Works for Details
Sepulveda Boulevard
Widening between Rosecrans Avenue and Grand Avenue
Anticipated Construction Start. 4/98 (Undergrounding utilities)
6/99 (Widening)
Aviation Boulevard
Widening between Rosecrans Avenue and Imperial Highway
Anticipated Construction Start: 6/00
Aviation Boulevard & Rosecrans Avenue Intersection
Widening and improvements to intersection
Anticipated Completion 6/00
Anticipated Completion: 6/01
Anticipated Construction Start. 6/00 Anticipated Completion: 6/01
Douglas Street Extension
Connection of Douglas Street across or under railroad tracks near Apollo Street
Status City is pursuing extension of Douglas Street by construction of a grade separation structure
Study in 1999 (in 1998/99 CIP request) and construction when funds are available
miscliapprovetl pit
Rev 2/99
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
01/28/1999 THROUGH 02/10/1999
Date
2/2/99
2/3/99
2/3/99
2/5/99
2/8/99
2/8/99
2/10/99
Payee
Amount
Description
Health Comp
27572
Weekly eligible claims 2/5
Fed Reserve Bank of K C
30000
Employee bonds
Wells Fargo
30,000 00
SCRMA Wrk Comp Acct
Union bank
50,000 00
The Lakes at El Segundo
Wells Fargo
20,000 00
SCRMA Wrk Comp Acct
IRS
152,476 38
Federal Payroll Taxes PR16
Employment Development
29,370 54
State Payroll Taxes PR16
282,422 64
DATE OF RATIFICATION. 02116/99
TOTAL PAYMENTS BY WIRE
Certified as to the accuracy of the i transfers by
Treasurer
Date
P
Finance Director 6/"J&y
Date
City Manager (is » 2-1109
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
P 44
282,422.64
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 02, 1999 - 5:00 P.M.
CALL TO ORDER Mayor ProTem Jacobs at 5 00 P M
PLEDGE OF ALLEGIANCE — Councilmember Nancy Wemick
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Wemick
Council Member Gaines
Council Member McDowell
- Absent
- Present
- Present
- Present
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit
total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City
Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code §54950, et sec) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing
matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as
follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a))
1 In the Matter of the Application of City of Los Angeles, OAH No L- 9604014
2 El Segundo v Kilroy, LASC Case No YC 031166
3 Fenwick v Civil Service Commission and City of Et Segundo, 2 Civil B121282 and Los Angeles No
BSO44667
4 El Segundo v Stardust, LASC Case No YC 031364
5 City of Los Angeles v El Segundo, et al , LASC Case No BC 128412
6 Nelson v El Segundo, LASC Case No YC 033484
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -0- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -5- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) —None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) —None
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT at 6 55 P M
Cindy Mortesen, City Clerk
C_,45 G
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 2,1999 - 7:00 P.M.
Next Resolution # 4107
Next Ordinance # 1295
CALL TO ORDER Mayor ProTem Jacobs at 7 00 P M
INVOCATION — Clerk Mortesen
PLEDGE OF ALLEGIANCE — Councilmember Nancy Weinick
PRESENTATIONS
Council Member McDowell presented a Proclamation to former President, Nancy McGraudy,
reaffirming El Segundo's 37 -year commitment to fostering the Ideals of the Sister City Program
ROLL CALL
Mayor Gordon
- Absent
Mayor ProTem Jacobs
- Present
Council Member Welnick
- Present
Council Member Gaines
- Present
Council Member McDowell
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $150
Dorothy Kent, 909 Dune, spoke regarding Los Angeles Airport matters
(a) Bob Turnbull representing the El Segundo Police Officers Association requested City
support, waiver of fees and approval to close the 100 to 600 blocks of Main Street from
8 30 a in to 8 00 p in on Saturday, August 14, 1999 for the Main Street America car
show event
MOVED by Council Member Weimck, SECONDED by Council Member Gaines to
approve the request by the El Segundo Police Officers Association for City support,
waiver of fees and approval to close the 100 to 600 blocks of Main Street from 8 30 a in
to 8 00 p in on Saturday, August 14, 1999 for the Main Street America car show event
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Mayor Gordon was
absent.
046 MINUTES
CITY COUNCIL REGULAR MEETING
FEBRUARY 2, 1999 - 7 00 P M
PAGE NO I
(b) Ken Krug representing El Segundo Little League, requested City support, waiver of fees
and approval of its Opening Day Parade at 10 00 a in, Saturday, February 20, 1999
MOVED by Council Member Gaines, SECONDED by Council Member McDowell, to
approve the request by El Segundo Little League for City support, waiver of fees and
approval of its Opening Day Parade at 10 00 am, Saturday, February 20, 1999
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Mayor Gordon was
absent.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title
only
MOVED by Council Member Wermck, SECONDED by Council Member Gaines to
read all ordinances and resolutions on this Agenda by title only MOTION PASSED BY
UNANIMOUS VOICE VOTE. 410. Mayor Gordon was absent.
B. SPECIAL ORDERS OF BUSINESS -
Extension of a Continued Public Hearing on a proposed Specific Plan ( "Aviation Specific
Plan") and amendments to the General Plan, Zoning Code and Zoning Map to change the
existing Land Use Designation and Zoning from Open Space (O -S) to Aviation Specific
Plan (ASP) for a 5.4 acre narrow corridor of land oriented in a generally northwest to
southeast diagonal between Aviation Boulevard and Douglas Street to be used for a
public self - storage facility (Environmental Assessment EA -427, General Plan
Amendment 97 -4, Zone Change 97 -3, and Zone Text Amendment 98 -6) Address 700
South Douglas Street Property Owner Southern California Edison Applicant Everest
Storage
Mayor ProTem Jacobs stated this is the time and place hereto fixed for a continued public
hearing on a proposed Specific Plan ( "Aviation Specific Plan") and amendments to the
General Plan, Zoning Code and Zoning Map to change the existing Land Use
Designation and Zoning from Open Space (O -S) to Aviation Specific Plan (ASP) for a
5 4 acre narrow corridor of land oriented in a generally northwest to southeast diagonal
between Aviation Boulevard and Douglas Street to be used for a public self - storage
facility (Environmental Assessment EA -427, General Plan Amendment 97 -4, Zone
Change 97 -3, and Zone Text Amendment 98 -6) Address 700 South Douglas Street
Property Owner Southern California Edison Applicant Everest Storage She asked if
proper notice had been given and if any written communications had been received Clerk
Mortesen stated that proper notice had been given and no written communications had
been received
No individuals addressed Council
MINUTES
4 y
/ CITY COUNCIL REGULAR MEETING
FEBRUARY 2, 1999 - 7 00 P M
PAGE NO 2
MOVED by Council Member McDowell, SECONDED by Council Member Wermck, to
continue the public hearing to April 6, 1999 at the applicant's request MOTION PAST
BY UANANIMOUS VOICE VOTE. 4/0 Mayor Gordon was absent.
C. UNFINISHED BUSINESS — NONE
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
2 Continuation of Interviews of February 2, 1999 for Candidates to the El Segundo
Community Cable Advisory Committee
Council consensus to reschedule Interviews of Candidates
3 Verbal update of Stepping Stone Subcommittee meeting held on January 27, 1999
Council Member Gaines gave a brief report, and advised that a written agreement will be
processed outlining the responsibilities of both parties He continued that no new stone
holes will be cut until sufficient sales are made, and the High School and Chevron area
stones will be delayed until the existing stones are placed
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business
4 Warrant Numbers 2254847 - 2255133 in total amount of $4,413,056.80, and Wire
Transfers in the amount of $376,816 96
Recommendation - Approve Warrant Demand Register and Authorize staff to release
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreements, emergency disbursements and/or adjustments, and wire transfers from
01/14/99 to 01/27/99
5 City Council meeting minutes of January 19, 1999
6 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
7 Accept donation of equipment and supplies from Pacific Pipeline System Inc valued at
$43,000
8 Request for the City Council to approve a bid from Pacific Bell to relocate existing serial
cable and hardware for the automated system, INNOPAC, to the new Library computer
systems room (Fiscal Impact $6,130 from Outside Services Trust Public Library Fund)
MINUTES
`! CITY COUNCIL REGULAR MEETING
FEBRUARY 2, 1999 - 7 00 P M
PAGE NO 3
9 ORDINANCE NO 1294 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO AMENDING SECTION 5 40 160 ENTITLED
"TRANSFERABILITY," OF CHAPTER 5 04 ENTITLED "LICENSES IN GENERAL,"
OF TITLE 5 ENTITLED `BUSINESS REGULATION AND LICENSING," OF THE
EL SEGUNDO MUNICIPAL CODE RELATING TO BUSINESS ACQUISITIONS
AND MERGERS
10 Water Service Agreement No 2677 between Chevron Products Company, West Basin
Municipal Water District, and the City of El Segundo (no fiscal impact) Authorize the
Mayor to execute the agreement
11 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
MOVED by Council Member SECONDED by Council Member to approve Consent items 4, 5,
7, 8, 9, and 10 MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 Mayor Gordon
was absent.
CALL ITEMS FROM CONSENT AGENDA
6 Resolution No 4107 approving the Joint Powers Agreement to Provide for Inter - Agency
Cooperation in Major Natural or Man-Made Disasters
MOVED by Council Member Wemick, SECONDED by Council Member Gaines, to
adopt Resolution No 4107 approving the Joint Powers Agreement to provide for
interagency cooperation in major natural or man made disasters MOTION PASSED
BY UNANIMOUS VOICE VOTE. Mayor Gordon was absent.
11 Approval of Professional Services Contract No 2678 with Cotton/Beland & Associates,
Inc ( "CBA ") for the preparation of the 2000 -2005 Housing Element The amount to be
paid to the Consultant under this agreement is $23,745 00, and, therefore requires City
Council review and approval (EA -451)
MOVED by Council Member Wernick, SECONDED by Council Member Gaines, to
approve the establishment of Professional Services Contract No 2678with Cotton/Beland
Associates, Inc for the preparation of the 2000 -2005 Housing Element The amount to
be paid to the Consultant under this agreement is $23,745 00 MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. Mayor Gordon was absent.
MINUTES
CITY COUNCIL REGULAR MEETING
FEBRUARY 2, 1999 - 7 00 P M
PAGE NO 4
F. NEW BUSINESS
12 Request to use existing FAA, CDBG, and out -of -court settlement funds to continue the
City's Residential Sound Insulation (RSI) Program with Phase 6 (Fiscal Impact will
depend upon the Phase 6 plan selected by City Council It is estimated that Phase 6 will
cost approximately $650,000, the bulk of which would be spent in FY 99/00 It is also
estimated that there will be a balance of approximately $500,000 in RSI funds and
$74,000 in CDBG/RSI funds at the end of FY 98/99 Therefore, no new appropriation is
necessary to start Phase 6 this year However, it is necessary to approve the carryover of
all FY 98/99 RSI and CDBG/RSI balances to FY 99/00 It will also be necessary to
budget approximately $76,000, presumably form out -of -court settlement funds, in FY
99/00 to complete Phase 6 Phase 6 will insulate approximately 24 homes without the
forfeiture of any avigation easements )
Harvey Holder, Special Projects Administrator gave a brief staff report
MOVED by Council Member Wernick, SECONDED by Council Member Gaines, to
approve Staff's recommendation to begin Phase 6 of the RSI project using approximately
$74,000 from CDBG grant funds and half from remaining out -of -court settlement
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Mayor Gordon was
absent.
13 Request for the City Council to approve a grant award of $7,500 from the California
Library Services Board for Z39 50 software (Fiscal Impact $0)
MOVED by Council Member Wermck, SECONDED by Council Member McDowell,
to approve the grant award of $7,500 from the California Library Services Board for
Z39 50 software. MOTION PASSED BY UNANANIMOUS VOICE VOTE. 4/0.
Mayor Gordon was absent.
14 Review of 1999 Business Recruitment Creative Units
Jim Hansen, Economic Development Director, and Dan Pardo, Team One, gave a brief
report
Council consensus to approve the 1999 Business Recruitment Units
050
MINUTES
CITY COUNCIL REGULAR MEETING
FEBRUARY 2, 1999 - 7 00 P M
PAGE NO 5
15 An Ordinance Amending Section 2 08 020 of Chapter 2 08 of the El Segundo Municipal
Code relating to City Council meetings
City Attorney Mark Hensley read Ordinance No 1295 by title only
ORDINANCE NO. 1295
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA AMENDING SECTION
2.08 OF THE EL SEGUNDO MUNICIPAL CODE
RELATAING TO CITY COUNCIL MEETINGS.
Council Member Gaines introduced Ordinance No 1295
G. REPORTS - CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY - NONE
I. REPORTS - CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCILMEMBERS
- Councilmember McDowell - NONE
Councilmember Gaines - NONE
- Councilmember Wernick - NONE
Mayor Pro Tem Jacobs - NONE
Mayor Gordon — NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $250
Loretta Frye, resident, spoke regarding the stepping stones, and requested that the vote approving
the stones in front of the High School and Chevron be rescinded, feeling that this item was not
presented to the Council or the community fairly
n i MINUTES
CITY COUNCIL REGULAR MEETING
FEBRUARY 2, 1999 - 7 00 P M
PAGE NO 6
MEMORIALS Herbert "Dodie" Dodenhoff, retired Inspector for the City, and 011ie Jacobson,
father of former Mayor Carl Jacobson
CLOSED SESSION - NONE
ADJOURNMENT at 8 12 p in to February 16, 1999, 5 00 p m
Cindy Mortesen, City Clerk
052
MINUTES
CITY COUNCIL REGULAR MEETING
FEBRUARY 2,1999- 7 00 P M
PAGE NO 7
EL SEGUNDO CITY COUNCIL MEETING DATE: February 16, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
An Ordinance amending Section 2 08 020 of Chapter 2 08 of the El Segundo Municipal Code
relating to City Council meetings
RECOMMENDED COUNCIL ACTION:
1 Read by title only
2 Adopt Ordinance No 1295 on second reading
INTRODUCTION AND BACKGROUND:
Council meetings occur on regularly scheduled County Elections twice yearly The City Council
has previously stated their intention that in order to promote vote participation the City Council
should not hold Council Meetings on elections days Accordingly staff is recommending that
regularly scheduled meetings falling on election days be held on the next day At its meeting of
February 2, 1999, City Council introduced this Ordinance
ATTACHED SUPPORTING DOCUMENTS:
Ordinance No 1295
FISCAL IMPACT: NONE
ORIGINATED:
aann__ Date: January 26, 1999
Cindy Mo en, City Clerk, Mark Hensley, City Attorney
REVIEWED BY: Date:
7i°99
r, 5 �j
ORDINANCE NO. 1295
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF EL SEGUNDO, CALIFORNIA AMENDING
SECTION 2.08 OF THE EL SEGUNDO MUNICIPAL
CODE RELATING TO CITY COUNCIL MEETINGS
THE CITY COUNCIL OF THE CITY OF EL. SEGUNDO,
CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION I Section 2 08 020 of Chapter 2 08 of the El Segundo Municipal Code
is amended to read as follows
"2 08 020 MEETING The regular meeting of the city council shall be
held in the council chamber designated by Section 2 36 030 on the first and third
Tuesdays of each and every calendar month, beginning at the hour of seven p in
In the event that any of the Tuesdays fall upon a holiday and city hall
offices are closed in observance of the holiday, or on an established date as
defined in the California Election Code § 1000 (or as hereafter amended), then the
regular meeting for that day shall be held on the next succeeding business day,
designated in this section In the event any of the Tuesdays falls upon a holiday
and city hall offices are open for business on that day, then the regular meeting for
that day shall be held, at the same hour and in the same place as designated in this
section "
SECTION 2 The City Clerk shall certify to the passage and adoption of this
ordinance, shall cause the same to be entered in the book of original ordinances of said
City, shall make a not of the passage and adoption thereof in the records of the meeting at
which the same is passed and adopted, and shall within 15 days after the passage or
adoption thereof cause the same top be [published of posted in accordance with the law
ORINNAW L NO 1295
r,5 I RLI A rINO fO C1 1) (OUN(IL
MI f l INOS
PAOL NO I
PASSED, APPROVED, AND ADOPTED this 16 °' day ofFebruaiy, 1999
Mike Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Moitcsen, City Clerk of the City of El Segundo, California, do hereby ceitlfy
that the whole number of members of the City Council of said City is five, that the
foregoing Ordinance No 1295 was duly introduced by said City Council at a regular
meeting held on the 2nd day of February, 1999, and duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
iegulai meeting of said Council held on the 16 °i day of February, 1999, and the same was
so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPROVED AS TO FORM
Mark D Hensley, City Atto ey
5 5 ORDINAW L NO 1295
RLLAIING IOCI I YCOUNC It
MLLI INGS
PALL NO 2
EL SEGUNDO CITY COUNCIL MEETING DATE:February 16,1999
AGENDA ITEM STATEMENT AGENDA HEADING:Consent Item
AGENDA DESCRIPTION-
Request for the City Council to approve the lowest responsible bid for the removal, disposal and replacement
of the lockers in the Police Department
RECOMMENDED COUNCIL ACTION
1 ) Accept the lowest responsible bid from Northern Steel Company in an amount not to exceed $32,771 46
INTRODUCTION AND BACKGROUND:
The City Maintenance Department has scheduled asbestos the removal from the downstairs area of the
Police Station To facilitate the removal, the lockers down stairs will need to be removed This will cause
damage to many of the lockers The present configuration of lockers does not adequately provide for the
current personnel With this in mind, staff recommends replacing the existing lockers with more space
efficient models This will increase the number of lockers
DISCUSSION:
Three bid packets were sent out to three different companies Only one was returned due to the locker style
requested within the specifications
ATTACHED SUPPORTING DOCUMENTS:
Bid packet specifications with estimate
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested: $32.771.46
Pro ject/Account Budget: $ 235.000
Project/Account Balance: Date:
Account Number, #109 - 400 - 3105 -8396
Project Phase.
Appropriation Required - Yes_ No_
ORIGINATED: Date: February 9,1999
�Tim GnChi of Police by Captain Ron Green
REVIEWED BY: Date:
y Manager
/'' 5 C3
11001
CITY OF EL SEGUNDO
REQUEST FOR BID AND BID
THIS IS AN INQUIRY, NOT AN ORDER
DATE
PO #/ REON #
DELIVERY REQUIRED BY
TO BE CONSIDERED YOUR BID MUST BE RETURNED BY
BID NO #
January 8, 1999
TBD
TBD
I 1100 am , Tuesday, January 26, 1999
99 -01
VENDOR PLEASE BID PRICES ON ITEMS LISTED NOTE DELIVERY REQUIREMENTS, AND STATE FIRM DELIVERY DATE
IMPORTANT READ GENERAL PROVISIONS ATTACHED BEFORE PRICING
REPLY TO
VENDOR NAME & ADDRESS
NORTHERN STEEL COMPANY CITY CLERK- CITY OF EL SEGUNDO
ATTN Bob Rhinehart 350 MAIN ST, EL SEGUNDO, CA 90245
15320 -9 Valley View Ave
La Mirada, CA 90638
DESCRIPTION
UNIT PRICE
AMOUNT
See attached bid specifications for
REMOVAL & INSTALLATION OF GYM LOCKERS leyf(11U hraNc(
$
$x 'i-1. 0
Award will be based on price and meeting bid specifications by lowest responsible bidder
Sales Tax
$Z_qC-
If bidder does not wish to bid, please return bid package with the notation
TOTAL
$3 2-,7 7/.
"No Bid' Otherwise, vendor may be removed from future bid request
(.�i @G u
�ll�
a
To be delivered to E % 5e- "144)o TIr`+ee 1pep"Lr -t; fee t-
e/Y%a
{ecf SeL I
�VYfCaKkL..b0I
Or'Ce
3y8 ;y) 5t�Yeef
E! ��57u►tA�o� C 9c�Zys ?le-«s` ,I `
" `&Aeo
cutxoUNee
(t'('e� i
ere ise-
tta
The delivery address Is firm No exceptions will be made vk S % e cfe
+V e- Fe-
r&(wr7 l)
199 y, ::r4t o r
e�1r -to
ILCIS pit
This page must be filled out completely and returned in order to be considered /e/�- 'd -e& fQ
jCe., /V0
��iCrN
Contract extension to other Cities/Agencies, 1b" eA otu
t rCCe-i
(der e-�
e— C-t
Other Cities /Agencies may be Interested In purchasing against an awarded contract, subject
to the same price, terms and conditions offered to the City of El Segundo The City of El
y- dhek-se
0 Y C3
Segundo does not warrant any additional use of the contract by such agencies Other agencies
Oa,(CL(
� oo2e -e
utilllzing the contract will place orders with, and make payments directly to, the successful bidder
11
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS TO ACCEPT OR REJECT
ANY ITEM IN THE BID AND TO WAIVE INFORMALITY IN THE BID
/ /
VENDORS BIDDING SHIPPING POINT ARE ASKED TO GIVE SHIPPING �/rJ�����(� (�
POINT AS ✓G✓� & ESTIMATED FREIGHT COSTS :% (C:kf ,0AQ /H
VENDOR - MUST COMPLETE THIS INFORMATION FOR FINAL CONSIDERATION
FOB DESTINATION UNLESS
STATED OTHERWISE
DATE DELIVERY PROMISED y
�(� --)Z k) ee 45
TERMS OF PAYMENT 2-S 0;0, i /e wN
a� f
DATE OF BID
4
E! s
Ecr
et /s
a
tc
ecz
'"
✓tcw "Ilk ct ✓4 Viii
EMPLOYER FEDERAL I D #
SIGNATURE AN ITLE OF COMPANY PRESENTATIVE
VENDOR TELEPHONE NO# 310- -3/9- S- Z Z S �U1 f e fu
1 r 'S�Jei /A
RINT NAME AND TITLE O COMPANY REPRESENTATI E
PURCH /FORM #1 (2 95) FILENAME S \PURCHFRM WBi
f'5 e
PROPOSAL SUBMITTED TO:
EL SEGUNDO POLICE DEPARTMENT
Company Nome
348 Main Street
Company Reprcunlahve
FI Segyndo rA 90245
Address
Ms Elizabeth Gray
r,h, ip
310- 607 -2272 310 - 640 -8648
*�THERN STEEL, INC
PROPOSAL SUBMITTED BY:
119098 -1013
r,,4.P. a nce um r
12/3/98
Dab
Rnh Rhmphart
Northern $h;el RepreunMhve
La Mirada. CA 90638
Branch Office cation
562- 404 -3533 562- 404 -0068
Branch ¢a Phone Branch 01fice Fo.
PROJECT NAME & DESCRIPTION: Locker Room Renovation
Quantity I Description I Unit I Unit
Remove the following lockers and trim
74 ea - 18 "w x 24 "d x 72" h from men's locker room
10 ea - Same size from women's locker room
Place all above material in customer provided large dum ster
at rear of building
Install the following new lockers
Men's 64 ea - 18 "w x 24 "d x 78 "h Penco Country Club style lockers
Locker with recessed handles and louvers in doors These
Room lockers are single tier
91 Total 9 ea - 15 "w x 18 "d x 72 "h, single tier Penco Vanguard lockers
Openings with recessed handles and louvers in doors
18 ea - 15 "w x 18 "d x 36 "h, double tier Penco Vanguard
lockers with recessed handles and louvers in doors
Women's 6 ea - 15 "w x 18 "d x 60 "h, single tier Penco Vanguard lockers
Locker with recessed handles and louvers in doors
Room 12 ea - 15 "w x 18 "d x 30 "h, double tier Penco Vanguard
Total lockers with recessed handles and louvers in doors
I Total Material Delivered I I I 24,745.00
Terms and Conditions of Sale Appear on Page 4
Nortfiprn Stppl Prnpnsnl Pnge 9 of 4
r,53
SUBTOTAL
NOTES.
• Dumpster must be type with doors at the end for easy loading Other types
will require a charge for rental forklift and additional man power
• The material to be removed will probably require a second dumpster
Labor Breakdown
Mon -Fri Regular Hours Weekend Hours
Tear Out Existing Lockers $ 97500 $1,32500
Install New Lockers 5,01000 6,28000
Total Labor $5,986.00 $7,606.00
PLEASE NOTE: Penco has announced a 5% price increase effective February 1, 1999.
In order to hold the quoted price, Northern Steel must receive a letter
of intent to purchase or a purchase order before February 1.
Materials
„ Delivered , $
$24,74500
Installation
Non Union $
$5,98500
Freight ..
$
Services
$
Other:
Sales Tax (8 250/0) $
$2,041 46
TOTAL ...................
............................... $
$32,77146
Payment Terms:
25% down with order,
net 15 days OAC
Approximate Shipping Schedule:
10 -12 weeks after final
drawing approval
PROPOSAL ACCEPTANCE
THIS PROPOSAL IS SUBJECT TO THE TERMS AND CONDITIONS AS SET OUT ON THE REVERSE SIDE HEREOF
Bob Rhmeharl
Accepted by Northern Steel, Inc
1/25/99
Dote 959 Date
Northern Stepl PmP mnf pnne'I of A
EL SEGUNDO CITY COUNCIL MEETING DATE: February 16, 1999
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Item
AGENDA DESCRIPTION:
Request for the City Council to approve the lowest responsible bid for the replacement of the flooring in the
downstairs area of the Police Station This is authonzed in the Capital Improvement Program Budget for FY
1998/2003 and the City Facility Maintenance Fund for the FY 1998/1999
RECOMMENDED COUNCIL ACTION
1 ) Approve the expenditure of not more than $27,890 for the replacement of flooring in the downstairs area of the
Police Station
2) Approve the bid presented by R G Arnold Company, to supply and install the requested flooring
3) Reject all other bids, specifically the bid submitted by Pacific Carpets of Huntington Beach
INTRODUCTION AND BACKGROUND.
The City Maintenance Department has begun asbestos the removal from the downstairs area of the Police Station
This necessitated the replacement of the the and carpet in all areas downstairs The funds for this project will
come from two different accounts $8,000 will be funded from the City Facilities Maintenance Fund, (405 -400-
0000- 6215), and the remaining $19,890 will be paid with asset forfeiture funds authorized for the remodel and
expansion of the briefing room and gymnasium, (109- 400 - 3105 -8396)
DISCUSSION.
Four bid packets were sent out Three were returned by the deadline, February 9,1999
The lowest bid was submitted by Sunset Floors at $18,579 This bid was subsequently withdrawn due to the
discovery of an error in calculations Therefore, the next lowest responsible bid was submitted by R G Arnold
Company in the amount of $27,890
ATTACHED SUPPORTING DOCUMENTS.
Bid packet specifications and the lowest estimate received
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv Budget.
Amount Requested: $27.890
Protect/Account Budget: $ 235.000
Project/Account Balance. Date.
Account Number: Maintenance Facilities Acct#405 -400- 0000 -6215
Remodel Account# 109 -400- 3105 -8396.
Project Phase.
Appropriation Required - Yes_ No-
ORIGINATED Date. February 9, 1999
Am Tim nmmond, cief Police, by Ron Green, Captain
REVIEWED BY- Date:
4"` %i'
CITY OF EL SEGUNDO
BID OPENING LOG
NO PD99 -02
City of El Segundo
Police Department Flooring
Date of Bid Opening February 9, 1999
Time of Bid Opening 1100 A M
Place of Bid Opening City Clerk's Office
1 Pacific Cai pets
5381 McFadden Ave
Huntington Beach, CA 92649
2 R G Ainold Co
3775 Inglewood Ave 7 9�
Redondo Beach, CA 90278
3 Sunset Floors
130 W Grand Avenue ! c
El Segundo, CA 90245 0
Staff Present 4'.,t City Clerk's Department
City Clerk's Department
Police Department
C, V A
CITY OF EL SEGUNDO
REQUEST FOR BID AND BID
THIS IS AN INQUIRY, NOT AN ORDER
DATE
PO #I BEEN It
DELIVERY REQUIRED BY
TO BE CONSIDERED YOUR BID MUST BE RETURNED BY
BID NO #
January 12, 1999
TBD
TBD
I 11 00 a m , Tuesday, February 9, 1999
PD 99 -02
VENDOR PLEASE BID PRICES ON ITEMS LISTED NOTE DELIVERY REQUIREMENTS, AND STATE FIRM DELIVERY DATE
IMPORTANT READ GENERAL PROVISIONS ATTACHED BEFORE PRICING
REPLY TO
VENDOR NAME 8 ADDRESS
R G ARNOLD COMPANY CITY CLERK- CITY OF EL SEGUNDO
ATTN Richard Garson 350 MAIN ST, EL SEGUNDO, CA 90245
3775 Inglewood Avenue
Redondo Beach, CA 90278
DESCRIPTION
UNIT PRICE
AMOUNT
See attached bid specifications for
POLICE DEPARTMENT FLOORING
$
$26.556.00
Award will be based on price and meeting bid specifications by lowest responsible bidder
Sales Tax
$ 10334.00
If bidder does not wish to bid, please return bid package with the notation
TOTAL
$270890.00
"No Bid' Otherwise, vendor may be removed from future bid request
To be delivered to
The delivery address is firm No exceptions will be made
This page must be filled out completely and returned in order to be considered
Contract extension to other Cities /Agencies.
Other Cities /Agencies may be interested in purchasing against an awarded contract, subject
to the same price, terms and conditions offered to the City of El Segundo The City of El
Segundo does not warrant any additional use of the contract by such agencies Other agencies
ubilizing the contract will place orders with, and make payments directly to, the successful bidder
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS TO ACCEPT OR REJECT
ANY ITEM IN THE BID AND TO WAIVE INFORMALITY IN THE BID
VENDORS BIDDING SHIPPING POINT ARE ASKED TO GIVE SHIPPING
POINT AS 8 ESTIMATED FREIGHT COSTS None
VENDOR - MUST COMPLETE THIS INFORMATION FOR FINAL CONSIDERATION
FOB DESTINATION UNLESS
DATE DELIVERY PROMISED
TERMS OF PAYMENT
DATE OF BID
STATED OTHERWISE
As advised
net on comp In 14
-9 -99
EMPLOYER FEDERAL I D # 95- 2085469
=NATURE A TITLE OF COMPANY REPRESENTATIVE
VENDOR TELEPHONE NO# 310 675 -0397 Richard Garson Vice President
PRINT NAME AND TITLE OF COMPANY REPRESENTATIVE
(295) FILENAMESWURCHFRMWBI
"62
COLOR CHOICES FOR DOWNSTAIRS PROJECT
WOMEN'S LOCKER ROOM JJ COMMERCIAL, HARBOR LIGHTS GROUP #6240
COLOR SELECTION #2682 ST SIMONS
ALL OTHER CARPETED AREAS JJ COMMERCIAL, HEIRLOOM STYLE #6230
COLOR SELECTION #2657 CROCHET DOILY
FORBO COLOR SELECTIONS FIELD COLOR- 324 LAVENDER
DIAMOND BORDER- 476 FIR GREEN
INSERT COLORS- 588 PLUM & 609 IVORY
FLOOR MOLDING BURKE 508P TWEED COLOR
THANKS FOR YOUR HELP
x',63
EL SEGUNDO CITY COUNCIL MEETING DATE: February 16, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Request for the City Council to approve the purchase of a Mobile Data Computer system, hardware and
software, from the West Covina Service Group as the next phase in the development of the El Segundo
Public Safety Communications Center project Previously approved funding will now be offset by a
$90,000 COPS MORE Grant received with a $30,000 City — matching funds requirement
RECOMMENDED COUNCIL ACTION:
Approve the purchase of a Public Safety Mobile Data Computer system
On July 16, 1996, the City Council approved the purchase of a new Records Management System (RMS)
provided by the City of West Covina Service Group (WCSG). The Police Department has been
implementing and utilizing this system since November 5, 1996, when the contract with the WCSG was
approved One of the many determinant factors for selecting this product was the integration ability with
the Computer Aided Dispatch (CAD) and Mobile Data Computer (MDC) software systems provided by the
same group
Further on November 5, 1996, the Council approved funding for the MDC system offered by the WCSG
in an amount not to exceed $316,577 This Council motion was contingent on the actions of the South Bay
Regional Public Safety Authority (SBRPCA) who was researching data communication options at that time
Although the SBRPCA requested and received proposals for a new MDC system, nothing further has
occurred to date
On June 9, 1998, the Council approved Staff to submit a "COPS MORE" grant application requesting
$90,000 in grant money, $30,000 matching funds, for MDC technology In November 1998, the City
received notice of award for the grant
Staff requests that the City move forward with the purchase and implementation of the MDC system as
the next phase of the Communications Center Project for an equipment cost not to exceed $244,600
(includes grant funds), and annual expenses of $25,100 for "BellSouth" and WCSG service fees
Refer attached staff
ATTACHED SUPPORTING DOCUMENTS:
Staff report from Chief Gnmmond to City Manager Mary Strenn
Amount Requested: Not to exceed $244,600
Project/Account Budget: $3,812,950
Project/Account Balance: Date:
Account Number: 109 -400- 3105 -8378
Project Phase:
Ron
r i) ,t
Date: February 9, 1999
Date: �+
10
City of El Segundo
Inter - Departmental Correspondence
February 9, 1999
To: Mary Strenn, City Manager
From: Tim Grimmond, Chief of Police
Subject: Mobile Data Computer System
PROPOSAL:
An important element of our communications system will be the utilization of a Mobile Digital
Computer (MDC) System for data communication applications including call dispatching,
messaging, inquiries and report writing It is proposed that the City of El Segundo purchase and
begin implementation of a state -of- the -art Mobile Data Computer system provided by the City of
West Covina Service Group (WCSG)
The proposed MDC package includes a compact, color, touch - screen system that is designed to
be dual air bag compliant, a requirement of passive restraint systems in all patrol vehicles
Additionally, this proposal includes optional laptop computers that will operate on the same radio
infrastructure and provide versatility for both field and office use The estimated cost for the
system including hardware, software and necessary integration fees is $244,600. Annual service
fees for software maintenance are budgeted at $5,000
INTRODUCTION:
The next phase of the El Segundo Public Safety Communications Center is to incorporate a
Mobile Digital Computer system that will eventually provide seamless integration to both the
Records Management (RMS) and Computer Aided Dispatch (CAD) System West Covina's MDC
System has been identified as the equipment best suited to fulfill our needs The WCSG mobile
data system is designed to operate as one element of their fully integrated CAD /RMS /MDC
combination that we have selected for our communication needs.
Further, a commercial data infrastructure service has been identified to provide nationwide
coverage for the City's mobile data needs BellSouth, formally RAM Mobile Data, offers a radio
infrastructure that has nationwide coverage capabilities, and is compatible with the proposed
system from West Covina The anticipated annual expense for utilizing this service is $20,100.
Included in this cost are all operating, infrastructure maintenance and servicing fees
0 G 5
BACKGROUND:
On July 16, 1996, the City Council approved the purchase of a new Records Management System
(RMS) provided by the City of West Covina Service Group (WCSG) The Police Department has
been implementing and utilizing this system since November 5, 1996 when the contract with the
WCSG was approved One of the many initial determinant factors for selecting this product was
the integration ability with the Computer Aided Dispatch (CAD) and Mobile Data Computer (MDC)
software systems provided by the same group, should the City ultimately decide to operate its own
dispatch center.
Further on November 5, 1996, the Council approved $316,577 to purchase the MDC system
offered by the WCSG, along with a digital prisoner booking system and a software interface This
Council motion was contingent on the actions of the South Bay Regional Public Safety Authority
(SBRPCA) who was researching data options at that time Although the SBRPCA requested and
received proposals for a new MDC system, nothing further has occurred to date. It should be
noted that the digital photograph system has been implemented. In addition, due to our
progression toward the WCSG fully integrated CAD /RMS /MDC package, the software interface
between the Authority's CAD and El Segundo's new RMS is no longer needed
On June 9, 1998, the Council approved Staff to submit a "COPS MORE" grant application
requesting $90,000 in grant money, $30,000 matching funds, for MDC technology In November
1998, the City received notice of award for the grant
Staff requests that the City move forward with the purchase and implementation of the MDC
system as the next phase of the communications center project for an equipment cost not to
exceed $244,600 (includes grant funds), and annual expenses of $25,100 for "BellSouth" data
radio network and WCSG service.
EQUIPMENT COMPATIBILITY:
Purchasing the requested equipment will provide immediate upgrades to our plan for automation
and, most importantly, provide an infrastructure of seamlessly integrated equipment that will
readily operate with our CAD system It should also be noted that the cost of this equipment is
available to us for several hundred thousand dollars less than the lowest bid received in the RFP
conducted by the SBRPCA in January 1997
RECOMMENDATIONS:
It is recommended that Council authorize the purchase of the West Covina MDC system from
budgeted funds earmarked within the El Segundo Public Safety Communications Center Project
It is further recommended that the City contract with BellSouth for data infrastructure service
O66
EL SEGUNDO CITY COUNCIL MEETING DATE: February 16, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Proposal to adopt the plans and specifications, when approved, authorize advertisement for construction
bids, solicit proposals for an ICBO Certified Resident Inspector, and extend WMM Associates contract to
include additional construction administration services in an amount not to exceed $15,000 for the El
Segundo Public Safety Communications Center project
1'f Cf- A \ \ \IC \IIYC11 /-Al l \1/-11 Af�TI/1 \I.
1 Upon approval of Planning and Budding Safety, adopt the plans and specifications for the El
Segundo Public Safety Communications Center and authorize staff to advertise the project for
receipt of construction bids
2 Solicit proposals for an ICBO certified Resident Inspector
3 Extend WMM Associates' contract #2601 to include additional construction administration services
INTRODUCTION AND BACKGROUND:
On February 3', 1998 the City Council approved to design, construct and operate a Public Safety
Communications Center On May 5`h, 1998, subsequent to a "Site Survey," Council approved to proceed
with the development of the center to be constructed adjacent the police budding above the east -side
parking lot The Council further approved to contract with WMM Associates for architectural services to
design the new addition
Staff has prepared and completed the plans and specifications to construct the Public Safety
Communications Center The design includes a 4850 square foot addition to the east -side of the existing
police facility The estimated timeline and costs for construction are 6 — 8 months and $1,040,000,
respectively
ATTACHED SUPPORTING
Amendment to Agreement #2601 for WMM Associates
FISCAL IMPACT: (Check one) Operating Budget:_ Capital Improv. Budget: X
Amount Requested: Not to exceed $15.000
Project/Account Budget: $3.812.950
Project/Account Balance: Date:
Account Number: 109 -400- 3105 -8378
Project Phase:
Appropriation Required - Yes X No
ORIGINATED: Date: February 9. 1999
0 G 7 11
INTRODUCTION AND BACKGROUND CONTINUED:
On February 12, 1998 WMM Associates completed the construction drawings and submitted the plans and
specifications to Planning and Building Safety for approval Staff will advertise the protect for receipt of
construction bids on the approved plans
DISCUSSION CONTINUED:
Due to the complex nature of this construction project, it is recommended that an expert be utilized for
management of the construction phase As part of their contract agreement, WMM Associates will provide
construction administration services including limited field administration assistance It is recommended
that WMM Associates scope of services be amended to include "Extended Construction Administration"
services This will provide that WMM Associates be on site at least 2 times per week during construction
of the facility WMM Associates' experience in construction administration, along with their personal
understanding of the project, will further aid in the successful construction of the communications center
The Uniform Budding Code (UBC) mandates that a certified inspector be on site during the construction
of an "Essential Services Facility " Based upon this mandate, Staff requests authorization to solicit an
ICBO Certified Resident Inspector for on -site inspection services during construction The Resident
Inspector will be selected through a Request For Proposal (RFP) process
0 G(�;
AMENDMENT TO AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO AGREEMENT #2601 is made and entered into this ! day of
(Consultant)
..;
1999, between the CITY OF EL SEGUNDO (City) and WMM ASSOCIATES
WHEREAS, City and Consultant entered into an Agreement ( "Agreement') dated May 5,
WHEREAS, City and Consultant desire to amend the scope of services and the
compensation for the Agreement,
NOW, THEREFORE, the parties hereto agree to amend the Agreement as follows
Exhibit A incorporated in the Agreement is hereby amended to include "Extended
Construction Administration Services" attached hereto
All other terms and conditions of the Agreement shall remain in full force and effect
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
the day and year first above written
'Ml
Title
CITY OF EL SEGUNDO
is
Title
ATTEST
Cindy Mortesen
City Clerk
N \AGREEMNT MST
AP ROVED S T9 F RM:
Mark D Hensley C
City Attorney
0169 26 0 1 j\
From Stephen Wiley To Brian EvansW Date 211199 Time 12 15 18 PM Page 1 of 1
WMM ASSOCIATES
Architects and Planners
February 1, 1999
Sergeant Brian Evanski, Project Director
City of El Segundo Police Department
348 Main Street
El Segundo, California 90245
Re Extended Construction Administration Services
Dear Brian
We are forwarding the proposal for Extended Construction Administration Services for
the City of El Segundo Emergency Communications Center as you requested This
proposal is in addition to the original contract we have with the City
Within the existing contract we budgeted 20 percent of the total fee for the Construction
Administration efforts The amount of 20 percent ( $ 35,000 ) is the percentage
recommended by the American Institute of Architects for Construction Administration
Approximately $10,000 of that fee is budgeted for meetings at the construction site and
clerical support This includes a meeting every other week for a 6 to 7 month period
In order to provide the City of El Segundo with weekly or more than one weekly visit to
the site we would propose that effort to be budgeted with an additional "Not To Exceed"
fee of approximately $ 15,000 dollars This would allow for the additional time at the
construction site as well as the required additional office support of those meetings.
These funds would be accounted to you on our Hourly Time sheets for your review
Should you have any other questions, please do not hesitate to contact us.
Sincerely,
WMM Associates (a kfi=ity Business Enterprise)
Stephen L Wiley, NCARB, AIA
Principal
070
2601A ..�
EL SEGUNDO CITY COUNCIL MEETING DATE: February 16, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Proposed class specifications and salary ranges for the new job classifications of Communications Dispatcher I &
II and Supervising Communications Dispatcher
RECOMMENDED COUNCIL ACTION:
Approve Class
On February 3, 1998, the City Council approved funding to design, construct and operate a communications facility
that will serve as a dispatch center for the Police and Fire Departments Annual personnel and operating costs were
estimated at $1,191,731 and included funding for 3 Communication Dispatcher Supervisors, 14 Communications
Dispatchers, and 2 part-time Communications Dispatcher positions
In order to proceed with the recruitment, testing and selection process for each new position, approval of the class
specifications and salary ranges by the City Council is needed The proposed class specifications were developed
based on research of similar positions in other public safety communication centers and meet the standards set by
the Human Resources Department These class specifications have been reviewed by the City Employees'
Association, the bargaining unit representing these job classifications
The City Council has previously approved the class specification and salary range for the related job classification
of Records and Communications Manager and that position is currently filled
DISCUSSION:
Council approval of the class specifications and salary ranges is required in order for the Human Resources
Department to initiate the recruitment, testing and selection process necessary to fill the positions
ATTACHED SUPPORTING DOCUMENTS
Copy of proposed class specifications for Communications Dispatcher I & II
Copy of proposed class specification for Supervising Communications Dispatcher
Resolution establishing salary ranges
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested:
Project/Account Budget.
Project/Account Balance: Date:
Account Number,
Project Phase:
Appropriation Required -Yes_ No _X
ORIGINATED: Date: February 8, 1999
BYt �t �Police l; 1
3Bob Gnmmohi f
Hvla nd. Director of Hum esources /Risk Manaaement
REVIEWED
07s
agenda 308 12
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, ESTABLISHING SALARY
RANGES FOR THE JOB CLASSIFICATIONS OF COMMUNICATIONS
DISPATCHER 1, COMMUNICATIONS DISPATCHER 11 AND
SUPERVISING COMMUNICATIONS DISPATCHER
The City Council of the City of El Segundo does hereby resolve, declare, determine and order as follows
Section 1 That the City Council approves the following basic monthly salary ranges for the job classifications of
Communications Dispatcher I, Communications Dispatcher II and Supervising Communications Dispatcher.
Section 2 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book
of original resolutions of said City, and shall make a minute of the passage and adoption thereof in the records of the
proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted
PASSED, APPROVED AND ADOPTED this 16th day of February, 1999
ATTESTED-
Cindy Mortesen,
City Clerk (SEAL)
APPROVED AS TO FORM:
Mark D Hensley,
City Attorney
RES8LRY 008
072
Mike Gordon, Mayor of the
City of El Segundo, California
//� -3O1�0'-4
SALARY
RANGE
STEP
STEP B
STEP C
S T EP D
STEP E
Communications Dispatcher 1
36
257740
270627
2841 58
298366
313285
Communications Dispatcher 11
46
284073
298276
3131.90
328850
345292
Supervising Communications
56
313096
3287.50
3451 88
362447
380570
Dispatcher
Section 2 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book
of original resolutions of said City, and shall make a minute of the passage and adoption thereof in the records of the
proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted
PASSED, APPROVED AND ADOPTED this 16th day of February, 1999
ATTESTED-
Cindy Mortesen,
City Clerk (SEAL)
APPROVED AS TO FORM:
Mark D Hensley,
City Attorney
RES8LRY 008
072
Mike Gordon, Mayor of the
City of El Segundo, California
//� -3O1�0'-4
CITY OF EL SEGUNDO
COMMUNICATIONS DISPATCHER I
COMMUNICATIONS DISPATCHER II
DEFINITION
Under general supervision and in accordance with City policy, receives and dispatches
emergency and non - emergency police, fire, rescue and other calls for service using the
Computer Aided Dispatch (CAD) system, telephone, voice radio, and other department
communication equipment; performs related duties as required
CLASS CHARACTERISTICS
Communications Dispatcher I' This is the entry-level classification within the
Communications Dispatcher series Employees in this class usually perform the more
routine dispatching tasks and are normally considered to be in a training status As
responsibilities and the complexity of their work increase, advancement to the next
higher class may be expected when the required level of experience is met
Communications Dispatcher II: This is the journey level class within the
Communications Dispatcher series and employees are required to perform the full range
of dispatching duties Employees in this class may be assigned to train and evaluate the
work of Communication Dispatchers I's during designated training periods The
Communication Dispatcher II employee will generally have a minimum of two years
prior work experience as a Communication Dispatcher I or equivalent
EXAMPLES OF DUTIES
Duties for Communications Dispatcher I and II may include, but are not limited to, the
following
1 Receives emergency and non - emergency calls requesting police, fire, paramedic,
general information, and recording of public service complaints
2 Determines priority of in- coming emergency and non - emergency calls and dispatches
appropriate police, fire, or public service units by radio, telephone, alarm signal, and
any other departmental means of communication
3 Prepares and maintains an accurate record of all incoming phone calls and accurately
enters mforniation timely into a computer database
1
G 7 3
COMMUNICATIONS DISPATCHER I
COMMUNICATIONS DISPATCHER 11
(Classification Description)
4 Maintains constant communication with caller and provides field units with updates
of incidents as they occur
Records the location and circumstances of each call for service and communicates all
pertinent information to and from field units including location, number of persons or
vehicles involved, types of vehicles, criminal warrant data, types of weapons,
suspect/victim descriptions, potential hazardous materials and other items of police
intelligence
6 Exercises considerable discretion when dispatching public safety units that may be
responding to critical life threatening incidents
7 Interprets and uses detailed area maps to aid field units in responding to locations of
incidents
8. Monitors locations of police, fire, and other public safety vehicles in order to
determine the current availability of those vehicles for immediate dispatch service
9 Operates status board and fire alarm panels to promptly dispatch police, fire, and
other city resources as required
10 Operates a variety of Teletype and computer equipment to help verify records and to
provide police and fire units with information
11 Maintains current records including maps of city boundaries, personnel files,
annexations and all other records related to the coverage of the city by emergency
personnel and equipment
12 Monitors public safety frequencies
13 Performs a variety of clerical tasks including record keeping, filing, and indexing of
records
14 Tests and inspects equipment as required and completes equipment service logs
2
071
COMMUNICATIONS DISPATCHER I
COMMUNICATIONS DISPATCHER II
(Classification Description)
QUALIFICATIONS GUIDELINES
Education and Experience
Communications Dispatcber I: Any combination of education or experience providing
the knowledge, skills, and abilities necessary for satisfactory job performance For
example, a high school diploma or GED equivalent, and preferably a minimum of one (1)
year related experience in a dispatch center or public safety agency
Communications Dispatcher II: Any combination of education or experience
providing the knowledge, skills, and abilities necessary for satisfactoryjob performance
For example, a high school diploma or GED equivalent, and preferably a minimum of
two (2) years experience with the operation of a public safety computer aided dispatch
system
Knowledee. Skills. Abilities
Communications Dispatcher I:
Working knowledge of office procedures, record keeping system, and the operation of
office equipment Ability to team the standard broadcasting procedures and rules
associated with the operation of law enforcement communication, computer aided
dispatch, and County -wide communication network Ability to read and accurately
interpret maps, able to work rotating shifts including weekends, evenings, and holidays,
type accurately at 30 wpm; react quickly, calmly and professionally under emergency and
busy conditions Communicate effectively orally and in written form, learn to memorize
and use crime, phonetic, alphabetical and computer codes, ability to relay information in
emergency situations to responding police, fire, rescue and public service field units
Must be able to adapt to changing situations quickly, exercise good judgement and work
effectively under minimal supervision Ability to become expert in specific geographic
boundaries, speak the English language clearly and concisely, maintain composure when
receiving information from callers in various states of emotional or physical duress,
perform various clerical tasks and other duties as required
Communications Dispatcher II:
In addition to the knowledge, skills, and abilities listed above, the Communications
Dispatcher II must have considerable knowledge relative to office procedures, record
0 7`i
COMMUNICATIONS DISPATCHER I
COMMUNICATIONS DISPATCHER II
(Classification Description)
keeping system and the operation of office equipment A thorough understanding and
knowledge of standard broadcasting procedures and rules associated with the operation of
law enforcement communication, computer aided dispatch, and County -wide
communication network is necessary Ability to read and accurately interpret maps, able
to work rotating shifts including weekends, evenings, and holidays; type accurately at 40
wpm, react quickly, calmly and professionally under emergency and busy conditions
Must communicate effectively orally and in written form and use crime, phonetic,
alphabetical and computer codes by memory Ability to relay information in emergency
situations to responding police, fire, rescue and public service field units. Must be able to
adapt to changing situations quickly, exercise good judgement and work effectively under
minimal supervision Must be knowledgeable of specific geographic boundaries, speak
the English language clearly and concisely, maintain composure when receiving
information from callers in various states of emotional or physical duress, perform
various clerical tasks and other duties as required
Special Requirements
Possession of, or the ability to obtain, a Class "C" California driver's license and a
satisfactory driving record
Communication Dispatchers work in an enclosed office environment and may be
stationed in close proximity to various office chemicals such as air borne particles via
central air-conditioning/heating system Likely exposure to varying sound and alarm
levels including constant telephone calls, radio transmissions, teletype transmissions, and
other typical communication dispatcher sound and noise Some work is performed under
tense and emergency conditions Communication Dispatchers sit and operate data
processing terminals and screens for extended periods of time and constantly use
repetitive finger, hand and arm motions (typing, viewing, dialing, finger punching,
bending, reaching with arms and twisting torso movements, etc ) Shift work hours are
required including working on an on -call basis, evenings, weekends, and holidays
076
114-- 33 W -Db0
CITY OF EL SEGUNDO
SUPERVISING COMMUNICATIONS DISPATCHER
DEFINITION
Under general direction supervises, assigns, and evaluates the work of subordinate
Communication Dispatcher personnel, assists with dispatching emergency and non-
emergency police, fire, rescue and other calls for service using the Computer Aided
Dispatch (CAD) system and all other department communication equipment, performs
related duties as required
CLASS CHARACTERISTICS
This is the Supervisor class within the Communications Dispatcher series Employees in
this class provide general oversight to the Communications Dispatcher unit while sharing
some of the regular dispatching responsibilities The Supervising Communications
Dispatcher reports directly to the Captain of the Administration Division, or his/her
designee and assigned work shifts include weekends and holidays
EXAMPLES OF DUTIES
Supervises, provides training, and monitors the work of Communications
Dispatchers
2 Participates in preparing performance evaluations and assists with disciplinary
actions
3 Coordinates the assignment of staff and preparation of work schedules to provide
adequate coverage
4 Serves as lead staff person in emergency situations
5 Investigates complaints for service and prepares follow -up reports
6 Recommends changes in operations to ensure efficiency and compliance with
Federal, State, and local rules and regulations
Serves as Acting Manager of the Communications facility in the absence of a
Police Captain or other ranking officer /official
8 Perform regular dispatching duties as required
0 77
QUALIFICATIONS GUIDELINES
Education and Experience
Any combination of education and /or experience that has provided the knowledge, skills,
and abilities necessary for satisfactory Job performance Example combinations include a
high school diploma or GED equivalent, excellent application of the English language
and a minimum of (3) years related experience preferably in a dispatch center or public
safety agency Prior supervisory experience is highly desirable
Knowledge, Skills, Abilities
Thorough knowledge of radio dispatch and transmission techniques, computer -aided
dispatch system (CAD), enhanced 9 -1 -1 telephone systems, and other related public
safety communication equipment, National, state and local public safety dispatch
standards and requirements Skill in using data processing equipment, Teletype, 2 -way
radio, Justice Data Interface Controller, read and interpret maps accurately Ability to
perform the full range of dispatching duties and responsibilities and to effectively
supervise, train and monitor the work of others, keep and maintain confidential
information, communicate effectively orally and in wiitten form, develop strong
leadership qualities and establish cooperative working relationships
Working knowledge of principles and practices of supervision, training, general
operations of fire, law enforcement, medical, other public safety agencies, FCC laws and
regulations applicable to radio telephone operations
Special Requirements
Possession of, or the ability to obtain, a Class "C" California driver's license and a
satisfactory driving record
Must be able to work in an enclosed office environment May be stationed in close
proximity to various office chemicals such as air borne particles via central air -
condition mg /heating system Likely exposure to varying sound and alarm levels
including constant telephone calls, radio transmissions, teletype transmissions, and other
typical communication dispatcher sound and noise Some work is performed under tense
and emergency conditions May be seated while operating data processing terminals and
scieens foi extended periods of time and may use repetitive finger, hand and arm motions
(typing, viewing, dialing, finger punching, bending, reaching with arms and twisting
torso movements, etc) Shift work hours ate required including working on an on -call
basis, evening, weekends, and holidays
n
,412- 3b8 -oC� D
EL SEGUNDO CITY COUNCIL MEETING DATE: February 16, 1999
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Request City Council approval of EI Segundo Fire Department Fire Hose Specifications and authorize a Request for
Bid to be sent to fire equipment vendors
RECOMMENDED COUNCIL ACTION:
Approve the Fire Department's Fire Hose Specifications and authorize a Request for Bid to replace current
Department fire hose be sent to fire equipment vendors
INTRODUCTION AND BACKGROUND:
The Fire Department currently has fire hose that is out of compliance and no longer recommended for emergency
service Fire hose is traditionally replaced every ten (10) years to ensure it meets current standards of safety The
Department needs to maintain a minimum amount of hose at all times to ensure the capably of meeting
emergency incidents
DISCUSSION:
The Fire Department tests rts fire hose on an annual basis to ensure it meets NFPA (National Fire Protection
Association) Standard 1961 Any hose failing the testing is removed from service and either repaired or replaced
This includes all hose damaged beyond repair or considered "obsolete" due to construction methods or materials
Modern hose construction technology allows hose to be made with hi-tech synthetic fiber and thermoplastic
materials that gives the hose a greater service Ile The Department is requesting that fire hose be replaced on an
"as- needed" basis per the annual test rather than wading ten years and replacing the total compliment This
method should reduce the cost of hose replacement dramatically Also, it would permit the Department to take
advantage of new technology in hose construction as it appears on the market Competition among hose vendors
is high and the Department will benefit from reduced cost for fire hose
ATTACHED SUPPORTING DOCUMENTS:
El Segundo Fire Department Revised Fire Hose Specifications
Draft Request for Bid for Fire Hose Replacement
FISCAL IMPACT:
(Check one) Operating Budget: XX Capital Improv. Budget:
Amount Requested: Not to Exceed $42.000
Project/Account Budget:
Project/Account Balance: Date:
Account Number: 601- 400 - 3202 -8104
Project Phase:
Appropriation Required - Yes_ No X
REVIEWED 6Y: j', Date:
IV 19
07�J 13
EL SEGUNDOES FIRE DEPARTMENT
CHRIS THOMASON
FIRE CAPTAIN
FIRE HOSE
SPECIFICATIONS
FORESTRY HOSE,
ATTACK HOSE,
LARGE - DIAMETER SUPPLY HOSE
revised January 18, 1999
r�o
FIRE HOSE SPECIFICATIONS
FORESTRY, ATTACK AND LARGE- DIAMETER SUPPLY HOSE
REQUEST FOR BID
El Segundo Fire Department is seeking competitive bids for the purchase of
600 feet X 12 50 foot sections of 1.0 inch Forestry Hose;
1,650 feet X 33 50 foot sections of 1.75 inch Attack Fire Hose;
2,750 feet X 55 50 foot sections of 2.5 inch Attack Fire Hose and;
2,600 feet X 26 100 foot sections of 4 0 inch Large - Diameter Supply Fire Hose
GENERAL INFORMATION
All specified fire hose will be in conformance with National Fire Protection Association (NFPA)
1961, Standard on Fire Hose, 1992 Edition and 1993, Standard for Fire Hose Connections, 1993
Edition, except where otherwise specified
At the end of each section, each bidder will mark "COMPLIES "or "DOES NOT COMPLY."
List exceptions on a separate sheet referring to the aforementioned section
Hose manufactured to this specification must be made in the U S A
Forestry hose will be 10 inch and conform to NFPA 1961, 2 -5, Requirements for Forestry Hose
Each section will be 50 feet in length, coupled
Attack hose will be 175 inch and 2 5 inch and conform to NFPA 1961, 2 -2, Requirements for Attack
Hose Each section will be 50 feet in length, coupled
Large - diameter supply hose (LDI-I) will be 4 00 inch and conform to NFPA 1961, 2 -3, Requirements
for Large - Diameter Supply Hose Each section of LDH will be 100 feet in length, coupled
HOSE CONSTRUCTION
Hose construction will conform to NFPA 1961, Chapter 3
1 Outer jacket warp and weft yarn will be 100% synthetic thread designed for better abrasion
resistance and low stretch
COMPLIES
DOES NOT COMPLY
HOSE SPECS 99 DOC PAGE 2 OF 4 r8 i PRINTLD 2/2/99 10 25 AM
2 Inner jacket warp and weft yarn will be 100% low stretch, high tenacity filament, synthetic thread
for greater strength
COMPLIES
DOES NOT COMPLY
3 Lining material will be a thermoplastic type material designed to fill the corrugations of the
weave and fuse to every warp and filler thread, creating a smooth inner surface to reduce friction
loss
COMPLIES
DOES NOT COMPLY
4 There well be no backing or bonding adhesive of any kind used which could eventnaly breakdown and cause
delamenateon
COMPLIES
DOES NOT COMPLY
5 Couplings will be threaded, lightweight, extruded aluminum alloy, hardcoat anodized, with rocker
lugs Threaded expansion ring coupling will be guaranteed for the life of the hose Coupling
thread will be National Standard incorporating a "Higbee Cut "
COMPLIES
DOES NOT COMPLY
FINISHED HOSE
Each bidder will provide the following specifications for comparison purposes
1 Uncoupled weight
2 Coil diameter, coupled
COMPLIES
DOES NOT COMPLY
Each bidder will provide the following test results for comparison purposes
1 Hydrostatic tests
2 Elongation
3 Twist
HOSE SpEcs 99 DOC
i
PAGE 3 ON L
4 ri PRINTED 21299 10 25 AM
4 Warp
5 Burst pressure (nmmnum)
6 I{ink pressure
7 Proof pressure
8 Service test pressure
9 Expansion
10 Fiction loss per 100' of 175" and 2 5" Attack Hose
COMPLIES DOES NOT COMPLY
Each bidder will provide a list of available options such as, color coding, lettering, etc
COMPLIES DOES NOT COMPLY
Each bidder will provide an acceptable delivery date
COMPLIES DOES NOT COMPLY
HOSE SPECS 99 DOC PAGE 4 OF 4 C83 PRINTED 2/2/99 10 25 AM
CITY OF EL SEGUNDO
REQUEST FOR BID AND BID
THIS IS AN INQUIRY, NOT AN ORDER
DATE
PO # 1 REON #
DELIVERY REQUIRED BY
TO BE CONSIDERED YOUR BID MUST BE RETURNED BY
BID NO #
TED
TBD
VENDOR PLEASE BID PRICES ON ITEMS LISTED NOTE DELIVERY REQUIREMENTS, AND STATE FIRM DELIVERY DATE
IMPORTANT READ GENERAL PROVISIONS ATTACHED BEFORE PRICING
REPLY TO
VENDOR NAME & ADDRESS
CITY CLERK- CITY OF EL SEGUNDO
350 MAIN ST, EL SEGUNDO, CA 90245
DESCRIPTION
UNIT PRICE
AMOUNT
See attached bid specifications for
Award will be based on price and meeting bid specifications by lowest responsible bidder
Sales Tax
$
If bidder does not wish to bid, please return bid package with the notation
TOTAL
$
No Bid' Otherwise, vendor may be removed from future bid request
To be delivered to
The delivery address is firm No exceptions will be made
This page must be filled out completely and returned in order to be considered
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS TO ACCEPT OR REJECT
ANY ITEM IN THE BID AND TO WAIVE INFORMALITY IN THE BID
VENDORS BIDDING SHIPPING POINT ARE ASKED TO GIVE SHIPPING
POINT AS & ESTIMATED FREIGHT COSTS
VENDOR - MUST COMPLETE THIS INFORMATION FOR FINAL CONSIDERATION
FOB DESTINATION UNLESS
DATE DELIVERY PROMISED
ENT
DATE OF BID
STATED OTHERWISE
177
EMPLOYER FEDERAL I D #
SIGNATURE AND TITLE OF COMPANY REPRESENTATIVE
VENDOR TELEPHONE NO#
PRINT NAME AND TITLE OF COMPANY REPRESENTATIVE
PURCHIFORM #1 (2-W FILENAME S \PURCHFRM WBi
U ° p
4
CITY OF EL SEGUNDO
Request for Bid
Notice to Bidders
Sealed bids will be received at the office of the:
City Clerk
City of El Segundo
350 Main Street
El Segundo, CA 90245
Until 11:00 a.m., Tuesday, March 23, 1999, at which time the bids will be publicly
opened and read in the City Clerk's Office.
It is requested that the sealed bids be delivered in person, or by mail on or before
the aforementioned date and time.
Specifications, bid requirements, bid sheets, and additional copies of the bid
package are available at the office of the Director of Finance
The City Council of the City of El Segundo reserves the right to reject any or
all bids, to accept or reject any item in the bid and to waive informality in the
bid.
Please see the enclosed items to be bid.
Dated: February 19, 1999
085
Steven R. Jones
Business Services Manager
City of El Segundo
GENERAL PROVISIONS
1) Each bid must be in a separate sealed envelope with bid number on the outside and must reach the City
Clerk's Office, 350 Main Street, El Segundo, California 90245, by the tune and day specified, at which time
it will be opened and read
2) State brand or make of each item If quoting on other than the make, model, or brand specified, the
manufacturer's name and the catalogue number must be given Attach complete specifications for any
substitutions offered or when amplification is desirable
3) Time of delivery is a part of the consideration and must be stated in definite terms and must be adhered to
If time varies on different items, the bidder shall so state opposite each item
4) Unless otherwise indicated, prices quoted will be considered to exclude State and City sales tax, use, or
Federal excise taxes The City will add State and City sales tax to the total upon issuing a purchase order
Federal excise tax exemption certificate will be furnished on request
5) No charges for transportation, container, packing, etc will be allowed unless so specified in your bid
6) The City of El Segundo reserves the right to reject any or all quotations, to waive any technicalities and
informalities, and to accept or reject all or any part of this quotation at prices shown
7) Samples of items, when required, must be furnished free of expense to the City and if not destroyed by tests
will, upon request, be returned at the bidder's expense
8) Quotations are subject to acceptance at any time within 45 days after opening of same, unless otherwise
stipulated.
9) If you do not quote, please return this sheet and state the reason. By so doing, you will assist the City of El
Segundo in improving its purchasing procedure
10) Any order issued as a result of the bid will be subject to our usual purchase order instructions, agreements,
and conditions
11) The City reserves the right to award the contract either on the gross low bid or on individual items as called
out.
12) Bidders are cautioned to verify their proposals before submission, as amendments to, or withdrawal of
proposals, will not be considered. This applies to proposals sent by mail as well as those delivered in person.
13) All materials, supplies, and equipment, where applicable, shall be in full compliance with the Safety Orders
and Regulations of the Division of Industrial Safety of the State of California and the Wilhams- Steiger
Occupational Safety and Health Act of 1970 and Cal -Osha Act All electrical motors, wire, switches,
connections, plugs, electrical materials, supplies, egnipment, etc shall be Underwriters Laboratories, Inc.
approved Certification of compliance must accompany bid.
TERMS AND CONDITIONS 086
I ACCEPTANCE: Delivery of any items or the performance of any services specified in this order
constitutes acceptance by Seller of this order upon these terms and conditions whether or not accepted in writing
This order is revocable at any time prior to such delivery, or written acceptance
2 INVOICING: Invoices shall show purchase order number and shall be mailed to.
City of El Segundo - Finance Department, 350 Main Street, El Segundo, Calif 90245
3 PACKING: Packing lists shall accompany each shipment or dehvery showing purchase order number, item
number, quantity shipped and description as shown herein This purchase order number shall be marked on each
package
4 SHIPPING INSTRUCTIONS: If routing instructions are set forth above, seller shall comply with same
5 DELIVERY Timely delivery is of the essence of this order
6 INSPECTION: All items and/or services specified in this order are subject to inspection and acceptance.
Buyer may reject any item that contains defective material or workmanship or does not conform to specifications
or samples In the event of rejection, Buyer at Buyer's option may return articles at Seller's expense for either
credit or replacement
7 CANCELLATION• If Seller fails to make delivery of any of the items or fails to perform any of the
services specified above within the time specified herein or any extension thereof granted to Buyer, Buyer may,
without penalty or any obligation to Seller cancel this purchase order in whole or in part
8 INDEMNITY: Seller shall defend (if Buyer elects) and indemnify and hold Buyer, its employees, parent
company, and subsidiary compames and assigns harmless from and against any and all losses, damages, liabilities
or expenses, claims and lawsuits including, but not limited to, attorney's fees which anse out of Buyer's receipt
of or the use of any item or service provided directly or indirectly (e g through a subcontractor) to Buyer by
Seller and/or breach of this agreement by Seller
9 NO ORAL WAIVER: No waiver of any of the terms and conditions hereof shall be binding upon Buyer
unless the same is in writing
10 LIENS AND CLAIMS Seller, if Seller renders services on Buyer's property, or any subcontractor
employed by Seller to render services on Buyer's property shall keep Buyer's property free from hens, claums and
encumbrances (mechanics, laborers or otherwise), and, if not, shall discharge the same within ten (10) days after
any such claim or hen is recorded.
11 INSURANCE: Seller, if Seller renders services on Buyer's property or any subcontractor employed by
Seller to render services on Buyer's property shall maintain Worker's Compensation Insurance as required by law
and shall maintain policy liability and property damage liability insurance, including automobile liability insurance
in the amount of not less than $1,000,000 combined single limit Such insurance shall be with insurance carriers
satisfactory to Buyer Prior to the commencement of work hereunder, contractor shall forward certificates of
such insurance, which shall include a provision of a 10 -day cancellation notice, directed to Buyer, attention
Purchasing Manager Buyer shall also be added to such insurance policies as an additional insured and such
insurance shall be primary and non - contributory (that is, Buyer's insurance Companies shall not have to
contribute) It is understood and agreed that Seller, if Seller renders services on Buyer's property, or any
subcontractor rendering services on Buyer's property shall be solely responsible and liable for injunes to their
employees, who are injured as a result of interring on Buyer's property, and shall defend (if Buyer elects) and
087
indemnify and hold Buyer, its employees, parent company and subsidiary companies and assigns harmless from
and against any and all losses, damages, expenses, claims and lawsuits including, but not limited to, attorney's fees
which arse out of or are a result of such injuries
12. LAWS AND ORDINANCES Seller and any subcontractor retained by Seller to render services for Buyer
shall comply with all federal, state and local laws, ordinances and regulations relating to the performance of the
work involved and shall obtain all permits and licenses. You must obtain a City of El Segundo business license
Call (310) 607 -2243 for a business license application and information
13 BREACH: If Seller or any subcontractor retained by Seller breaches any of the terms of this agreement,
Buyer may termmate this agreement without any further obligation to Seller or such subcontractor
14 SUBCONTRACTOR: If Seller retains a subcontractor, the subcontractor must agree to the terms of this
agreement to the extent they are applicable to subcontractor by initializing a copy of this agreement and returning
it to Buyer
08�
City of El Segundo
INTER - DEPARTMENTAL CORRESPONDENCE
To:
From
Subject:
Sandy Wycoff
Chris Thomason
Fire hose vendors
Date: January 29,1999
The following are hose vendors that we would like to send a bid packet
Wildfire Pacific
P O Box 88540
Seattle, Washington 98138
Attn Leigh Fiedler
Firequip Inc
P O Box 2598
Burlington, NC 27216
Attn Sam
Safety Equipment
25108 — B Margante Pkwy
Suite 232
Mission Viejo, CA 92692
Attn Keith Watson
First In Fire Equipment
P O Box 14243
Santa Rosa, CA 95402
L N Curtis & Sons
1800 Peralta Street
Oakland, CA 94607 -1603
Attn Patrick Lonergan
Allstar Fire Equipment
13450 Brooks Drive #A
Baldwin Park, CA 91706
Attn Ramsey Coosboom
FS3
P O. Box 10817
Santa Ana, CA 92711 - 0817
Attn John Hogan
Little Fire Company
389 Delagua Way
Sacramento, CA 95838
089
EL SEGUNDO CITY COUNCIL MEETING DATE: February 16, 1999
AGENDA ITEM STA rEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award of contract for preparation of a space utilization study for the El Segundo City Hall (fiscal impact
$9,15000)
RECOMMENDED COUNCIL ACTION:
Award the contract to P Patrick Murray, Inc, in the amount of $9,150 00 and authorize the Mayor to
execute a standard professional services agreement
INTRODUCTION AND BACKGROUND:
The adopted 1998 -99 CIP includes a project to perform a space utilization study for the Civic Center On
July 7, 1998, the City Council approved a Request for Proposals (RFP) and authorized staff to solicit
proposals from qualified consultants
DISCUSSION:
On August 24, 1998, the City Clerk received seven (7) proposals in response to the City's RFP The
proposals were reviewed by all the departments located in the Civic Center A short list of four (4)
consultants was developed and they were invited to make an oral presentation to a staff panel on October
16, 1998 The firms invited to make presentations were
Company
Fee
Sindik Olson and Associates $30,921.00
JCM Facilities and Planning $33,77000
P Patrick Murray, Inc $ 5,55000
Rothenberg Sawasy $23,87000
The panel was most impressed by P Patrick Murray, Inc , but had some concerns that their work plan did
not include enough time to meet with all the effected departments to provide them opportunity to provide
input into the study A second meeting with P Patrick Murray was held to discuss staffs concerns and
provide the consultant an opportunity to respond Asa result of the meeting, the consultant was asked to
submit a letter amending the consultants fee and time schedule This letter was later revised to reflect a
new award date of February 16, 1999, and is attached for the Council's information
Based on all the information received, staff is recommending that the contract for performing the City Hall
Space Utilization Study be awarded to P Patrick Murray, Inc, in the amount of $9,150 00
ATTACHED SUPPORTING DOCUMENTS:
P Patrick Murray, Inc , letter dated February 4, 1999
Agreement for professional services
FISCAL IMPACT:
Operating Budget:
No
Capital Improvement Budget:
Yes
Amount Requested:
$9.150.00
Project/Account Budget:
$30,00000
ProjectlAccount Balance:
$30,00000 Date:
Account Number:
301 -400- 8201 -8574
Project Phase:
Award of Contract
Appropriation Required:
No
ORIGINATED: Date: 2-0199
E uar S r er D imctor o Public Works
REVIEWED BY: Date;
tr a �d� 14
ACTION TAKEN: 1 N \COUNCUPW -FEB16 01 (Tuesday 2/949 1000 AM)
Fax•310 -553 -9449 Feb 5 '99 17'02 P.02
February 4, 1999
Mr. Ed Schroder
City of El Segundo
350 Main Street
El Segundo, CA 90245
Re: Response to Request for Proposal
El Segundo City Hall Space Utilization Study
Dear Ed,
Enclosed please find our response to your 12oquest for Proposal' to provide architectural
consulting services to the City of El Segundo for the City Hall space ufillzation study
revised with a summary of updated professional fees and schedule for your review
In an effort of good faith, we are willing to start assessment process of the existing
conditions without a contract from the city. We acknowledge that we could be
accepting the risk of not being able to Invoice for these services until a contract has
been forwarded, We suggest this path to get a jump on the schedule
I look forward to our next meeting and stand ready to answer any questions you may
have
Yours truly,
Nelson Algaze, A. LA
Vice- President
NA.cg
Encl
P. PATRICK MURRAY, INC. INTERIOR SPACE PLANNING
WATT PLAZA 1675 CENTURY PARK EAST LOS ANGELES CA 9006T
SUITE 1130 FAX (310) 553 -9449 TELEPHONE (3101 393 -3151
FI9A
AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this ! day of 1999,
between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as
"City" and P PATRICK MURRAY, INC , hereinafter referred to as "Consultant" In
consideration of the mutual covenants and conditions set forth herein, the parties agree
as follows
1 SCOPE OF SERVICES Consultant agrees to perform the services set forth
in Exhibit A "SCOPE OF SERVICES" and made a part hereof Consultant represents and
warrants that it has the qualifications, experience and facilities to properly perform said
services in a thorough, competent and professional manner and shall, at all times during
the term of this Agreement, have in full force and effect, all licenses required of it by law
Consultants shall begin its services under this Agreement on March 1, 1999 Consultant
shall complete each of the services set forth in Exhibit "A" to the City's satisfaction If the
City is not satisfied with any such services, the Consultant shall work on such matter until
the City approves of the service Further, Consultant shall complete the services set forth
in Exhibit A strictly according to the schedule provided therein
N \AGREEMN'nMURRAY -P AGR (219/99) -1-
0 3?
2 STATUS OF CONSULTANT Consultant is and shall at all times remain as
to the City a wholly independent contractor The personnel performing the services under
this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive
direction and control Neither City nor any of its officers, employees or agents shall have
control over the conduct of Consultant or any of Consultant's officers, employees or
agents, except as set forth in this Agreement Consultant shall not at any time or in any
manner represent that it or any of its officers, employees or agents are in any manner
officers, employees or agents of the City. Consultant shall not incur or have the power to
incur any debt, obligation or liability whatever against City, or bind City in any manner
Consultant shall not disseminate any information or reports gathered or created pursuant
to this Agreement without the prior written approval of City except information or reports
required by government agencies to enable Consultant to perform its duties under this
Agreement
3 CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS Consultant shall
keep itself informed of applicable local, state and federal laws and regulations which may
affect those employed by it or in any way affect the performance of its services pursuant
to this Agreement Consultant shall observe and comply with all such laws and regulations
affecting its employees. City and its officers and employees, shall not be liable at law or
in equity as a result of any failure of Consultant to comply with this section
N VAGREEMNTMURRAY -P AGR (2/9/99) -2-
rq3
4 PERSONNEL Consultant shall make every reasonable effort to maintain the
stability and continuity of Consultant's staff assigned to perform the services hereunder and
shall obtain the approval of the City Manager of all proposed staff members performing
services under this Agreement prior to any such performance
5 COMPENSATION AND METHOD OF PAYMENT Compensation to the
Consultant shall be as set forth in Exhibits "B" and "C" hereto and made a part hereof
Payments shall be made within thirty (30) days after receipt of each invoice as to all non-
disputed fees If the City disputes any of consultant's fees it shall give written notice to
Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice.
6 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be
compensated for any services rendered in connection with its performance of this
Agreement which are in addition to those set forth herein or listed in Attachment A, unless
such additional services are authorized in advance and in writing by the City Manager
Consultant shall be compensated for any additional services in the amounts and in the
manner as agreed to by City Manager and Consultant at the time City's written
authorization is given to Consultant for the performance of said services
7 ASSIGNMENT All services required hereunder shall be performed by
Consultant, its employees or personnel under direct contract with Consultant Consultant
shall not assign to any subcontractor the performance of this Agreement, nor any part
thereof, nor any monies due hereunder, without the prior written consent of City Manager
N iAGREEMNTWURRAY -P AGR (2/9/99) -3-
094
8 FACILITIES AND RECORDS City agrees to provide suitably equipped and
furnished office space, public counter, telephone, and use of copying equipment and
necessary office supplies for Consultant's on -site staff, if any
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services All such
records shall be maintained in accordance with generally accepted accounting principles
and shall be clearly identified and readily accessible Consultant shall provide free access
to the representatives of City or its designees at reasonable times to such books and
records, shall give City the right to examine and audit said books and records, shall permit
City to make transcripts therefrom as necessary, and shall allow inspection of all work,
data, documents, proceedings and activities related to this Agreement Such records,
together with supporting documents, shall be maintained for a period of three (3) years
after receipt of final payment
9 TERMINATION OF AGREEMENT This Agreement may be terminated with
or without cause by either party upon 30 days written notice In the event of such
termination, Consultant shall be compensated for non - disputed fees under the terms of this
Agreement up to the date of termination
N \AGREEMNT\MURRAY -P AGR (2/9/99) -4-
0 9 5
10 COOPERATION BY CITY All public information, data, reports, records, and
maps as are existing and available to City as public records, and which are necessary for
carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant
in every reasonable way to facilitate, without undue delay, the work to be performed under
this Agreement
11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in the
event of termination, suspension or abandonment of, this Agreement, all original maps,
models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer
files, files and other documents prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole property of City With
respect to computer files, Consultant shall make available to the City, upon reasonable
written request by the City, the necessary computer software and hardware for purposes
of accessing, compiling, transferring and printing computer files
12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall
be considered confidential and shall not be released by Consultant without City's prior
written authorization excepting that information which is a public record and subject to
disclosure pursuant to the California Public Records Act, Government Code § 6250, et sea
Consultant, its officers, employees, agents or subcontractors, shall not without written
authorization from the City Manager or unless requested by the City Attorney, voluntarily
provide declarations, letters of support, testimony at depositions, response to
N VAGREEMNTWURRAY -P AGR (2/9/99) -5-
01 96
interrogatories or other information concerning the work performed under this Agreement
or relating to any project or property located within the City Response to a subpoena or
court order shall not be considered "voluntary" provided Consultant gives City notice of
such court order or subpoena
If Consultant or any of its officers, employees, consultants or subcontractors does
voluntarily provide information in violation of this Agreement, City has the right to reim-
bursement and indemnity from Consultant for any damages caused by Consultant's
conduct, including the City's attorney's fees
Consultant shall promptly notify City should Consultant, its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and
the work performed thereunder or with respect to any project or property located within the
City City retains the right, but has no obligation, to represent Consultant and /or be present
at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with
City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant However, City's right to review any such response does not imply
or mean the right by City to control, direct, or rewrite said response
N WGREEMNTMURRAY -P AGR (2/9/99) -6-
097
(b) Consultant covenants that neither they nor any officer or principal of their firm
have any interest in, or shall they acquire any interest, directly or indirectly which will
conflict in any manner or degree with the performance of their services hereunder
Consultant further covenants that in the performance of this Agreement, no person having
such interest shall be employed by them as an officer, employee, agent, or subcontractor
without the express written consent of the City Manager
13 DEFAULT In the event that Consultant is in default of any provision of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for
any work performed after the date of default and can terminate this Agreement immediately
by written notice to the Consultant
14 INDEMNIFICATION
(a) Consultant represents it is skilled in the professional calling necessary to
perform the services and duties agreed to hereunder by Consultant, and City relies upon
the skills and knowledge of Consultant Consultant shall perform such services and duties
consistent with the standards generally recognized as being employed by professionals
performing similar service in the State of California
(b) Consultant is an independent contractor and shall have no authority to bind
City nor to create or incur any obligation on behalf of or liability against City, whether by
contract or otherwise, unless such authority is expressly conferred under this agreement
or is otherwise expressly conferred in writing by City City, its elected and appointed
N \AGREEMNT\MURRAY -P AGR (219/99) -7-
n9S
officials, officers, agents, employees and volunteers (individually and collectively,
"Indemmtees ") shall have no liability to Consultant or to any other person for, and
Consultant shall indemnify, defend, protect and hold harmless the Indemmtees from and
against, any and all liabilities, claims, actions, causes of action, proceedings, suits,
damages, judgments, liens, levies, costs and expenses of whatever nature, including
reasonable attorneys' fees and disbursements (collectively "Claims "), which the
Indemntees may suffer or incur or to which the Indemntees may become subject by
reason of or arising out of any injury to or death of any person(s), damage to property, loss
of use of property, economic loss or otherwise occurring as a result of or allegedly caused
by the performance or failure to perform by Consultant of Consultant's services under this
agreement or the negligent or willful acts or omissions of Consultant, its agents, officers,
directors or employees, in performing any of the services under this agreement
If any action or proceeding is brought against the Indemntees by reason of any of
the matters against which Consultant has agreed to indemnify the Indemmtees as above
provided, Consultant, upon notice from the CITY, shall defend the Indemntees at
Consultant's expense by counsel acceptable to the City The Indemntees need not have
first paid any of the matters as to which the Indemmtees are entitled to indemnity in order
to be so indemnified The insurance required to be maintained by Consultant under
paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the
limits of such insurance shall not limit the liability of Consultant hereunder The provisions
of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement
N �AGREEMWRMURRAY -P AGR (2/9/99) -8-
FI 9 9
The Consultant's indemnification does not extend to Claims occurring as a result of
the City's negligent or willful acts or omissions
15 INSURANCE
A Insurance Requirements Consultant shall provide and maintain insurance
acceptable to the City Attorney in full force and effect throughout the term of this
Agreement, against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by Consultant, its
agents, representatives or employees Insurance is to be placed with insurers with a
current A M Best's rating of no less than A VII Consultant shall provide the following
scope and limits of insurance
(1) Minimum Scope of Insurance Coverage shall be at least as broad as
(a) Insurance Services Office form Commercial General Liability coverage
(Occurrence Form CG 0001)
(b) Insurance Services Office form number CA 0001 (Ed 1/87) covering
Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent
forms subject to the written approval of the City
N �AGREEMNTMURRAV -P AGR (2/9/99) -9- 10 n
(c) Workers' Compensation insurance as required by the Labor Code of State
of California and Employer's Liability insurance and covering all persons providing services
on behalf of the Consultant and all risks to such persons under this Agreement
(d) Errors and omissions liability insurance appropriate to the Consultant's
profession
(2) Minimum Limits of Insurance Consultant shall maintain limits of insurance
no less than
(a) General Liability $1,000,000 per occurrence for bodily injury, personal injury
and property damage If Commercial General Liability Insurance or other form with a
general aggregate limit is used, either the general aggregate limit shall apply separately
to the activities related to this Agreement or the general aggregate limit shall be twice the
required occurrence limit
(b) Automobile Liability $1,000,000 per accident for bodily injury and property
damage
(c) Workers' Compensation and Employer's Liability Workers' Compensation
as required by the Labor Code of the State of California and Employers Liability limits of
$1,000,000 per accident
N VAGREEMNTMURRAY -P AGR (2/9/99) -10-
(d) Errors and Omissions Liability $1,000,000 per occurrence
B Other Provisions Insurance policies required by this Agreement shall
contain the following provisions
(1) All Policies Each insurance policy required by this paragraph 15 shall be
endorsed and state the coverage shall not be suspended, voided, canceled by the insurer
or either party to this Agreement, reduced in coverage or in limits except after 30 days'
prior written notice by Certified mail, return receipt requested, has been given to the City
(2) General Liability and Automobile Liability Coverages
(a) City, its officers, officials, and employees and volunteers are to be covered
as additional insureds as respects liability arising out of activities Consultant performs,
products and completed operations of Consultant, premises owned, occupied or used by
Consultant, or automobiles owned, leased or hired or borrowed by Consultant The
coverage shall contain no special limitations on the scope of protection afforded to City,
its officers, officials, or employees
(b) Consultant's insurance coverage shall be primary insurance as respect to
City, its officers, officials, employees and volunteers Any insurance or self insurance
maintained by City, its officers, officials, employees or volunteers shall apply in excess of,
and not contribute with, Consultant's insurance
N WGREEMNTMURRAY -P AGR (2/9/99) -11-
� n �
(c) Consultant's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's liability
(d) Any failure to comply with the reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the City, its officers,
officials, employees or volunteers
(3) Workers' Compensation and Employer's Liability Coverage Unless the City
Manager otherwise agrees in writing, the insurer shall agree to waive all rights of
subrogation against City, its officers, officials, employees and agents for losses arising from
work performed by Consultant for City
C Other Requirements Consultant agrees to deposit with City, at or before the
effective date of this contract, certificates of insurance necessary to satisfy City that the
insurance provisions of this contract have been complied with The City Attorney may
require that Consultant furnish City with copies of original endorsements effecting coverage
required by this Section The certificates and endorsements are to be signed by a person
authorized by that insurer to bind coverage on its behalf City reserves the right to inspect
complete, certified copies of all required insurance policies, at any time
(1) Consultant shall furnish certificates and endorsements from each
subcontractor identical to those Consultant provides
N WGREEMMIMURRAY -P AGR (219/99) -12-
1 3
(2) Any deductibles or self - insured retentions must be declared to and approved
by City At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self - insured retentions as respects the City, its officers, officials, employees
and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses
and related investigations, claim administration, defense expenses and claims
(3) The procuring of such required policy or policies of insurance shall not be
construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions
and requirements of this Agreement
16 ENTIRE AGREEMENT This Agreement is the complete, final, entire and
exclusive expression of the Agreement between the parties hereto and supersedes any
and all other agreements, either oral or in writing, between the parties with respect to the
subject matter herein Each party to this Agreement acknowledges that no representations
by any party which are not embodied herein and that no other agreement, statement, or
promise not contained in this Agreement shall be valid and binding
17 GOVERNING LAW The City and Consultant understand and agree that the
laws of the State of California shall govern the rights, obligations, duties and liabilities of
the parties to this Agreement and also govern the interpretation of this Agreement Any
litigation concerning this Agreement shall take place in the Los Angeles County Superior
Court
N W,GREEMNTWURRAY -P AGR (2/9/99)
1 r.
18 ASSIGNMENT OR SUBSTITUTION City has an interest in the qualifications
of and capability of the persons and entities who will fulfill the duties and obligations
imposed upon Consultant by this Agreement In recognition of that interest, neither any
complete nor partial assignment of this Agreement may be made by Consultant nor
changed, substituted for, deleted, or added to without the prior written consent of City Any
attempted assignment or substitution shall be ineffective, null, and void, and constitute a
material breach of this Agreement entitling City to any and all remedies at law or in equity,
including summary termination of this Agreement
19 MODIFICATION OF AGREEMENT The terms of this Agreement can only
be modified in writing approved by the City Council and the Consultant The parties agree
that this requirement for written modifications cannot be waived and any attempted waiver
shall be void
20 AUTHORITY TO EXECUTE The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he /she /they has /have the
authority to execute this Agreement on behalf of his /her /their corporation and warrants and
represents that he /she /they has /have the authority to bind Consultant to the performance
of its obligations hereunder
21 NOTICES Notices shall be given pursuant to this Agreement by personal
service on the party to be notified, or by written notice upon such party deposited in the
custody of the United States Postal Service addressed as follows
N WGREEMNTWURRAY -P AGR (2/9/99) -14-
City
Attention Mr. Ed Schroder
Public Works Department
City of El Segundo
350 Main Street
El Segundo, California 90245
Telephone 310 - 322 -4670, extension 230
Facsimile 310 - 322 -4167
Consultant
Attention Mr Nelson Algaze
P Patrick Murray, Inc
1875 Century Park East, Suite No 1130
Los Angeles, CA 90067
Telephone 310 - 553 -3253
Facsimile 310 - 553 -9449
The notices shall be deemed to have been given as of the date of personal service,
or three (3) days after the date of deposit of the same in the custody of the United States
Postal Service
20 SEVERABILITY The invalidity in whole or in part of any provision of this
Agreement shall not void or affect the validity of the other provisions of this Agreement
N WGREEMNTMURRAY -P AGR (2/9/99) -15-
tpb
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written
CITY OF EL SEGUNDO
Title Mike Gordon, Mayor
ATTEST
Cindy Mortesen, City Clerk
CONSULTANT
Title
Exhibit "A" Scope of Services
Exhibit "B" and "C" - Compensation Insurance Certificate - per Section 15
N �AGREEMMIMURRAY -P AGR (2/9/99) -16-
EXHIBIT "A"
PROPOSAL for:
THE CITY OF EL SEGUNDO
City Hall Space Utilization Study
Revised : February 2, 1999
Prepared by*
P PATRICK MURRAY, INC Interior Space Planning
1875 Century Park East Suite 1130
Los Angeles, California 90067
n 3
PHONE 310 553 3252 FAX 310 553 9449
I. PROJECT APPROACH
As requested in the request for proposal to provide professional architectural/
space planning services to perform a space utilization study for the City of El
Segundo, our understanding and description of how we will approach the
project calls for an analysis of the gap between where the city is now and the
direction of where the city needs to get to This gap would be refined through
our interviews to clarify the city's desired strategic, operational and business
goals that are agreed to be important
Once we have a consensus with these fundamental issues, we would develop
alternatives that would help achieve these results These alternatives would be
developed as knowledge- based, value added including measurables that allow
for evaluation.
We look forward to working through this process with you and being a part of
your team
CF Y OF EL SEGUNDO
109
PROJECTAPPROACH
II. EXPERIENCE
GOVERNMENTAL AGENCIES PROJECTS
• City of Santa Monica, Department of Building & Safety
• City of Los Angeles, Department of Building & Safety
• City of Ventura, District Attorney
• Satellite Office at Shafto Place
• South Bay Municipal Court, Los Angeles County
CITY OF EL SEGUNDO
110
EXPERIENCE
BARRIT, JOHN
Vice - President, First Los Angeles Bank
2049 Century Park East
Los Angeles, CA 90067
(310) 557 -1211
BERTRAM, JOHN
Executive Vice - President
Westmoc
1517 S Sepulveda Blvd
Los Angeles, CA 90025
(310) 478 -7700
CONDON, MIKE
Vice - President, The Seeley Company
2050 W 190th Street, #101
Torrance, CA 90504
(310) 787 -1000
CRAMER, STEVE
Vice - President, The Seeley Company
2050 W 190th Street, #101
Torrance, CA 90504
(310) 787 -1000
CURCI,SHURL
President, Transpacific Development
2577 Crenshaw Blvd
Torrance, CA 90501
(310) 618 -3610
EICHLER, JOHN
Property Manager, Cushman & Wakefield
555 S. Flower Street, #4200
Los Angeles, CA 90071
(213) 955 -3100
HAMMER, STEVEN J.
President, L.J Melody & Company of California
1801 Avenue of the Stars
Los Angeles, CA 90067
(310) 277 -2100
11j
JAMES, EVAN
Vice - President, Dominion Properties Co
1919 Santa Monica Blvd,
Santa Monica, CA 90404
(310) 829 -4747
JOHNSTON, PETER K.
Principal, Commonwealth Partners
633 West Fifth Street, 56th floor
Los Angeles, CA 90071
(213) 629 -2100
KELLER, PAUL
President, Keller Construction
9950 E. Baldwin Place
El Monte, CA 91734
(818) 443 -6633
KLAUSNER, KEN
President, Westland Partners
9440 Santa Monica Blvd., #707
Beverly Hills, CA 90210
(310) 247 -9055
LEONARD, BOB
President, Pacific Plaza Investments
6101 West Centinela
Culver City, CA 90230
(310) 670 -8940
LOCKLEY, STEVE
Project Director, Cushman & Wakefield
3070 Bristol, #440
Costa Mesa, CA 92626
(714) 557 -0300
McDANNOLD, STEVE
Vice - President, Innerspace Constructors
2250 South Central Avenue
Rancho Dominguez, CA 90220
(310) 763 -2112
McREYNOLDS, AUSTIN
President, Watt Industries /High -Rise Development
1875 Century Park East
Los Angeles, CA 90067
(310) 203 -0330
III-
MILLER, CRAIG
The Stone Company
11620 Wilshire Blvd., Sute 520
Los Angeles, CA 90025
(310) 202 -9008
MOORE, STAN
President, Overton Moore Associates
1 124 West 190th Street, #200
Gardena, CA 90248
(213) 321 -5100
PALMO, LUKE
Westmac
1517 S Sepulveda Blvd
Los Angeles, CA 90025
(310) 478 -7700
PARNESS, RICHARD
Vice - President, MGM Plaza
2500 Broadway, Suite E2013
Santa Monica, CA 90404
(310) 449 -3550
ROBINS, FRED
Executive Vice - President, Great Western Bank
9200 Oakdale Avenue
Chatsworth, CA 91311
(818) 775 -8574
WATT, RAY
Founder, Watt Industries
2716 Ocean Park Blvd
Santa Monica, CA 90405
(310) 450 -0779
11,01
III. PROJECT TEAM
................... ... ...... .... ........ .... ......... ..I... .. ....
PROJECT MANAGER Nelson Algaze, A.I.A
P. Patrick Murray, Inc. Interior Space Planning
1875 Century Park East, Suite 1 130
Los Angeles, California 90067
Phone (310) 553 -3252
FAX (310) 553 -9449
Email cad _oom- interiors com
SUB - CONSULTANTS KPFF
Structural Engineer
2401 Colorado, Suite 315
Santa Monica, California 90404
Phone (310) 828 -1536
FAX (310) 828 -9492
CITY OF EL SEGUNDO
11 4
PROJECT TEAM
IV. SCOPE OF SERVICES
PHASE I. PROGRAM DEVELOPMENT /ASSESSMENT OF EXISTING BUILDING
Scope of Services
Problem Identification /Preliminary Meeting
Discussions with your representative will define problems, goals and
objectives and focus the programming work upon those areas of
greatest concern to you
2. Space Requirements Analysis
P Patrick Murray, Inc , will gather information to determine quantitative
space requirements which establish how the space can accommodate
employees, filing, storage, special equipment, special activities and
conference facilities Based on interviews with identified department
heads and your projections of trends in your industry, P Patrick Murray,
Inc , will compile a profile of future space needs
3 Adjacency Requirements Analysis
P Patrick Murray, Inc., will work with you to determine work group
locations for optimal workflow These maybe expressed through
adjacency diagrams which indicate relative locations of work groups
4 Existing Furniture Assessment
P Patrick Murray, Inc„ will evaluate the condition of your existing furniture
and assess the proportion which maybe reused,
5 Office or Workstation Configuration
Information gathered from interviews with your representative will provide
the basis for typical office and workstation configurations From these
and their circulation patterns, P. Patrick Murray, Inc , will make a
recommendation of compatible manufacturers
6. Preliminary Budget
P, Patrick Murray, Inc , will determine feasibility of the budget by
comparing your stated budget with the program needs
Code Research
P Patrick Murray, Inc , will research which state and local building,
zoning, fire and handicapped codes apply to the project
Programming Report
Following data gathering, compilation and evaluation, a preliminary
report will be submitted for your verification P Patrick Murray, Inc , will
submit a final report for approval
115
Optional Services
These optional services are available to help you establish a better
foundation for subsequent work
Historical and Future Trends Analysis
This analysis of historical statistics regarding personnel and space
occupancy for specific businesses provides a background against
which future conditions may be assessed
2. Inventory of Existing Furniture
A detailed inventory of your existing furniture and furnishings can be
taken, including dimensions, details, suitability and tagging for relocation
PHASE II SCHEMATIC DESIGN /SPACE PLANNING & SPACE UTILIZATION STUDY
Scope of Services
Services provided in the Schematic Design /Space Planning phase translate
the requirements identified in Phase I into a design concept and, ultimately,
into a space plan.
Development of Planning Concept
P Patrick Murray, Inc , will develop one or more diagrams which illustrate
planning concept and design direction Studies will indicate the issues
which must be addressed before the actual design begins
2 Preliminary Space Planning Stacking /Block/Schematic Space Plans
P Patrick Murray, Inc , will develop layouts which graphically illustrate
basic needs, future growth, and adjacencies as defined by the program
statement
After you approve the layouts, P Patrick Murray, Inc„ will develop block
plans showing major divisions of space to describe the best arrangement
for smaller working groups within each given floor,
Preliminary Plan Check
P Patrick Murray, Inc , will, as necessary, review for approval the
preliminary space plan with the appropriate government agencies
(i e , building and safety, fire, barrier free, zoning, health, etc,).
Modifications required by authorities will be made and the completed
approved plan will be left on file with the government agency, in
accordance with local practice
IIG
4. Schematic Planning
P Patrick Murray, Inc., will develop schematic plans to illustrate basic
layouts and their compatibility with the approved design concept
Schematic space plans will also indicate key furniture components to
further illustrate the scale and use of each area. Finally, all consultants
involved in the project will be asked to react to the proposed schematic
space plan to confirm that it accommodates their interests
5 Colors /Material Concept
For purposes of finalizing the budget, the designer will develop options for
wall coverings, window coverings or treatments, floor coverings, and
other finishes, based on the approved schematic space plan As
appropriate, P Patrick Murray, Inc , will present schematic development
of millwork, custom designed furniture or other special needs for
approval
6 Detailed Space Plan
P Patrick Murray, Inc , will prepare and present for approval the final
space plan indicating placement of walls and type of construction, wall
penetrations (such as doors and windows), defined exit ways, circulation
within the area being planned, support areas (such as file rooms,
libraries, raised floor computer areas, and the like), along with their
relationship to existing building elements. Furniture and equipment
layouts will provide a thorough understanding of the general use of the
spaces being presented
Recommended layout for the public counter and an informational
area in the public lobby
Engineering Evaluation of the building
Relocation of bearing walls for example, and include conceptual floor
plan layouts for consideration by the City and a cost estimate for the
construction of the proposed recommendations
Budget
When the final space plans have been approved, P Patrick Murray, Inc ,
will coordinate with a contractor of your choice to prepare a budget
based on past projects of similar scope and quality, adjusted to reflect
current prices The budget will also include contingencies for bidding
changes in the work, and other costs which are typically under the
control of the owner. The purpose of the budget is to confirm
anticipated project costs and to serve as a basis for design development
decisions
10. Preliminary Schedule
A preliminary schedule will be prepared, outlining time requirements for
each major activity to be performed by P. Patrick Murray Inc , general
contractor, furniture dealer, and vendors related to the project
117
11 Schematic Planning Presentation
As appropriate, P Patrick Murray, Inc., will present stacking, block, and
schematic space plans to you for approval, as well as a further
refinement of the projects budget and schedule
Optional Services
Field Verification
As requested, P Patrick Murray, Inc , can verify the accuracy of
documents provided by the landlord, confirm "as built' conditions,
measure existing floors for recalculation of modified BOMA area
calculations, or record existing conditions
2. Contractor RFP and Interviews
P Patrick Murray, Inc., can develop and issue RFP packages to general
contractors in the marketplace who may be qualified to perform the
work From RFQ responses, the designer can formulate recommendations
for RFP documents, assist the owner with contractor interviews,
negotiations, etc
Background Drawings
P Patrick Murray, Inc., can prepare background drawings for areas being
considered for the project (showing lust walls and doors) Documentation
can extend to full "as -built' confirmation, if required
PHASE III: DESIGN DEVELOPMENT
Scope of Services
Standard services include the following
Final Space Plan /Design Details
Expanding on the design concepts established in Phase II, P Patrick
Murray, Inc., will prepare incremental presentations of design options
identifying design merit and relative implications of the budget and
schedule
The following items may be presented by P Patrick Murray, Inc , for review
as they are developed
Inferior Construction Elements Doors, walls, columns, ceilings, floors,
special spatial treatments
Lighting Systems Lighting levels for each area, selection of light types
(incandescent, fluorescent, or indirect), and placement of lights.
Millwork Development. Details for interior him, specialty construction,
storage units, furnishing, and casework
11�
Colors and Materials Selections of wall coverings, window coverings or
treatments, floor coverings and other finishes
Furniture and Workstation Selection, Selection of all furniture and
equipment elements, colors and finishes of furniture, and final workstation
development,
2. Budget Confirmation
From the design development drawings and discussions with you,
P Patrick Murray, Inc , will confirm the project budget based on
anticipated unit costs for millwork, finishes, furniture and furnishings, etc
The budget will include contingencies and allowances for items not yet
specified
3. Schedule
P Patrick Murray, Inc., will define the schedule further to estimate items
potentially requiring long lead times and to update time requirements for
the work of each major participant (the design firm, general contractor,
millwork subcontractor, special contractors, furniture dealer, and
vendors)
4 Final Design Presentation
P Patrick Murray, Inc , will prepare a comprehensive final presentation,
showing all the design elements defined during this phase - materials,
colors, finishes, furniture and furnishings -- along with the budget and
schedule for your review and approval
When appropriate, this presentation may include floor plans, reflected
ceiling plans, perspective sketches, elevations expressing architectural
appearance, lighting design, millwork design, and wall and floor details
5. American with Disabilities (ADA) Compliance
The study recommendations shall comply with ADA and California
Title 24 requirements for the disabled
PHASE IV MEETINGS
In addition to the Departmental meetings, at least (4) public City Council/
Planning Commission meetings will take place on weekday evenings.
II9
City of El Segundo
PHASE/DESCRIPTION ESTIMATED START /FINISH TIME ALLOTTED
1 City Council approval to Proceed 2/16/99
2 Process contracts (4) weeks 3/15/99
3 Receive authorization to Proceed
4 Assessment of existing building (4) weeks 4/12/99
a) Meet with each of the following
departments*
1 City Council,
2 City Manager
3 Public Works Engineering Division
4 Planning & Building & Safety
5 Finance
6 Human Resources
7 Economic Development
8 City Attorney, City Clerk
9 City Treasurer
b) Evaluation of existing space
designated for department's use (1) week 4/19/99
c) Preparation of written evaluation
report for City approval (2 -5) weeks 5/24/99
d) City approval of written evaluation
report (1 -5) weeks 6/28/99
5 Architect to prepare (3) alternative (2) weeks 7/12/99
studies and recommendations
for implementation
Included will be construction cost
estimates for each recommendation
for a risk and reward evaluation
6 Submit the (3) alternative studies and
construction cost estimates to City
for review and comments (1) week 7/19/99
7. Revised detailed studies and resubmit
to City for final review (2) weeks 8/2/99
P. PATRICK MURRAY, INC. INTERIOR SPACE PLANNING
WATT PLAZA 1875 CENTURY PARK EAST LOS ANGELES CA 90067
SUITE 1130 FAX 13101 5539449 TELEPHONE (310) 5533252
100
EXHIBIT'S "B" AND "C"
V. ESTIMATED FEE
.,.... ,..., I .... ........ ..... ..... .. ....
PHASE
HOURS
TOTAL COST
1 Program Development /Assessment
12 @ $75 /hr
$900
of Existing Building
II Schematic Design /Space Planning &
18 @ $75 /hr
$1350
Space Utilization Study
III Design Development
20 @ $75 /hr
$500
IV Meetings
12 @ $150 1hr,
$1800
Total
$5550
Consultants,
Structural Engineer
$2000
TOTAL FEE for PROFESSIONAL SERVICES
$7550
Reimbursements - not -to- exceed
$1500
TOTAL FEES
9150
CITY OF EL SEGUNDO ESTIMATED FEE
12;
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: February 16, 1999
AGENDA HEADING: Consent Aaend
Memorandum of Understanding establishing a capital reserve fund for Municipal Area Express (MAX)
RECOMMENDED COUNCIL ACTION,
Approve Memorandum of Understanding and authorize Mayor to execute MOU
INTRODUCTION AND BACKGROUND:
In February of 1998 the Municipal Area Express Policy Steering Committee authorized the Lead Agency
(City of Torrance) to create a capital reserve fund for the purchase of replacement buses in future years
It was not until October 1998 that the MTA Board approved the funds establishment and subsequently
asked that an MOU between MTA and Municipal Area Express Agencies to be executed
As part of the 1998 -99 budget the El Segundo City Council budgeted $20,059 from Proposition A to meet
it's share of the capital reserve fund The capital reserve fund is created for a five -year period, at which
time it will be fully funded
The City Attorney has reviewed and approved the attached Memorandum of Understanding
ATTACHED SUPPORTING DOCUMENTS.
MEMORANDUM OF UNDERSTANDING
FISCAL IMPACT.
Operating Budget
Capital Improvement Budget
Amount Requested
Protect/Account Budget 20.059
Project/Account Balance
Account Number.
Appropriation Required.
ORIGINATED: DATE: January 27, 1999
Jim IDirec to creation and Parks
REVIEWED B DATE:
Ma re 91tyManager
ACTION AKEN.
W dir \990216 con
}�� 15
CAPITAL RESERVE
MEMORANDUM OF UNDERSTANDING
ESTABLISHING THE CITIES OF TORRANCE , LOS ANGELES, LAWNDALE,
EL SEGUNDO, RANCHO PALOS VERDES AND COUNTY OF LOS ANGELES
CAPITAL RESERVE FUND
This Memorandum of Understanding is dated , , 1998 and
is by and between the Los Angeles County Metropolitan Transl1brtation Authority
( "MTA ") and the Cities of Torrance, Los Angeles, Lawndale, El Segundo, Rancho Palos
Verdes and the County of Los Angeles (collectively, "the Agencies ")
WHEREAS, the Agencies are prepared to commit and accumulate Proposition A
Local Return funds to be used exclusively for bus purchase as agreed to by all the parties
WHEREAS, at its regular October 1998 meeting, the MTA Board approved the
establishment of a Proposition A & C Local Return Capital Reserve account for the
purpose of purchasing transit buses for the Agencies
NOW THEREFORE, the MTA and the Agencies agree as follows
1111►! 010x]
The Agencies will establish one capital reserve fund and will allocate an aggregate
amount of $690,900 00 of Proposition A Local Return funds pursuant to the schedule
attached as Attachment A for the purchase of buses as specifically described in
Attachment B ( "Project Description") All interest accumulated on funds placed in the
Capital Reserve fund shall accrue to that fund and be used for the project The City of
Torrance shall act as lead agency for the Agencies and shall be responsible for
maintaining the Capital Reserve fund on behalf of the Agencies
TERMILAPSING OF FUND
The capital reserve fund will begin as of l /J / r If the capital reserve funds
are not expended by July 1. 2001 then any unexpended funds will automatically lapse
unless prior to the lapsing date, the MTA has approved to extend the term of the reserve
Before the end of the three (3) years, the MTA may evaluate the Capital Reserve account
as it pertains to the status of the project and projected amount of funds available
If the project is delayed, the Agencies must request in writing to MTA approval to extend
the term of the Capital Reserve before the lapsing date Without such approval, the
unexpended funds will automatically lapse
This agreement will follow the conditions set forth in the Proposition A and C Local
Return Guidelines pertaining to the Capital Reserve process (collectively, the
"Guidelines ")
TERMINATION
If any party desires to terminate this agreement early and reprogram their contribution of
funds in the Capital Reserve account, such party may do so at the end of a given fiscal
year by giving written notice to the MTA and the lead agency of such intent to terminate
mnety (90) days prior to the end of any given fiscal year, which ends on June 30th. The
remaining parties to this agreement shall continue to maintain the capital reserve account
as provided herein
If the MTA terminates this agreement, in addition to the requirements in the Guidelines,
the capital reserve funds must be expended by each respective agency for the amount
contributed by such agency within three years from the time the MTA decision is made
If the Agencies reprogram the funds, in addition to the requirements in the Guidelines, the
capital reserve funds must be expended by the original automatic lapsing date
CONDITIONS
The MTA and the Agencies agree to abide by the requirements of the Guidelines, which
are incorporated herein by reference, including without limitation
A Submittal of Annual Project Update with updated Project Description Forms,
B Reprogramming funds; and
C Annual Status Update
COUNTERPARTS
This Memorandum of Understanding may be executed simultaneously or in any number
of counterparts, each of which shall be deemed an original, but all of which together shall
construe one and the same instrument
1��'i
IN WITNESS WHEREOF, this agreement is executed by the parties as follows
CITY OF EL SEGUNDO
DATE
APPROVED AS TO FORM.
i DATE
C
60 A /7U/ � Y
1 ?. `}
IN WITNESS WHEREOF, this agreement is executed by the parties as follows
LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY
Julian Burke DATE
CEO
APPROVED AS TO FORM-
DATE
126
ATTACHMENT A
AGENCY CONTRIBUTION SCHEDULE
AGENCY
SHARE
FY 9/899
FY 99/00
FY 00 /01
TOTAL
Torrance
037086
$85,407
$85,407
$85,407
$256,221
City of Los Angeles
033096
$76,218
$76,218
$76,218
$228,654
Lawndale
0.01672
$3,851
$3,851
$3,851
$11,553
El Se undo
00871
$20,059
$20,059
$20,059
$60,177.
Los Angeles County
0.03245
$7,473
1 $7,473
$7,473
$22,419
Rancho Palos Verdes
016191
$37,287
1 $37,287
1 $37,287
$111,861
$690,885
127
ATTACHMENT B
PROJECT DESCRIPTION
The project establishes a Capital Reserve interest - bearing account beginning in FY 98/99
for the purpose of financing the local share of the cost of replacing the Municipal Area
Express (MAX) fleet of 14 buses in the year 2001
12 >i
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: February 16, 1999
AGENDA HEADING: Consent Agend
Agreement for the Municipal Area Express (MAX) Commuter Bus Service
RECOMMENDED COUNCIL ACTION:
Approve Agreement and authorize Mayor to execute Agreement on behalf of the City
INTRODUCTION AND BACKGROUND.
For the past eight years the City of El Segundo, along with other South Bay cities, has participated in
MAX, a commuter bus service, from San Pedro and Palos Verdes, to the El Segundo employment center
A cooperative program, MAX is sponsored by the Cities of El Segundo, Lawndale, Los Angeles, Rancho
Palos Verdes, Torrance, and Los Angeles County It was jointly funded by the participating agencies in
1990 to replace discontinued commuter services, and to provide a viable and effective commuter
alternative to South Bay residents To that end, MAX offers two routes through the South Bay, and
operates during the morning and afternoon peak commuting hours This service is of particular value to
El Segundo companies and the Los Angeles Air Force Base in giving employees alternate transportation
to the fob site
DISCUSSION:
It is time to enter into a new agreement for the MAX Commuter Bus Service which was approved by the
MAX Policy Steering Committee at their December 7, 1998 meeting As in previous agreements, the City
of Torrance will continue serving as the "Lead Agency," with the cities of El Segundo, Lawndale, Los
Angeles, Rancho Palos Verdes, and the County of Los Angeles acting as participating agencies
It is recommended that in the 1999 -2000 Fiscal Budget, that the City's share of funding of $21,300
would use Proposition "A" funds The City will continue to be represented on the MAX Policy Steering
Committee and the MAX Staff Task Force This agreement has been approved by the City Attorney
without comment
ATTACHED SUPPORTING DOCUMENTS:
1) Agreement for MAX Commuter Bus Service
FISCAL IMPACT:
Operating Budget
Capital Improvement Budget
Amount Requested
Project/Account Budget
Project/Account Balance-
Account Number
Project Phase.
Appropriation Required
W 990216 MAX 129 16
AGREEMENT FOR MAX COMMUTER BUS SERVICE
THIS AGREEMENT is made and entered into this 1S7 day of (__V4 , 1999,
by and between the City of Torrance (hereinafter referred to as "Lead Agenc " nd the City of
El Segundo, the City of Lawndale, the City of Los Angeles, the City of Ranch alos Verdes,
and the County of Los Angeles, (hereinafter referred to as "Agencies" or individually as
"Agency")
RECITALS:
A Lead Agency and Agencies are located in the South Bay area of Los Angeles County, a
region which continues to experience a high level of peak -hour traffic
B The Agencies have previously jointly funded a commuter transportation transit service
known as Municipal Area Express (MAX), which provides a much - needed bus service to
and within the South Bay aerospace employment center
C The Agencies recognize the potential cost savings and increased transit efficiency of
providing a network of commuter transportation services and a connection to the Metro
Green Line in the South Bay by coordinating transit services, administration and
marketing
D Each Agency is willing to fund a share of the cost of MAX using each Agency's
Proposition A and /or Proposition C Local Return Funds.
E The operation of this point program is eligible for regional monies to partially fund the
costs of MAX
MAX has now operated for nine (9) years as a viable, effective commuter transit
alternative for South Bay residents
AGREEMENT:
Administration of Service
The Lead Agency shall implement and administer MAX on behalf of Agencies
I5(t
3
Term of Agreement
This Agreement shall be effective as of July 1, 1999 and shall expire on June 30, 2002,
unless the Agreement is sooner terminated as provided in Sections twelve (12) and
fourteen (14) This Agreement thereafter maybe extended on a year -to year- basis
upon the consent of Agencies
Organization
A Policy for MAX shall be set by The Policy Steering Committee ( "PSC ") The
Lead Agency and each Agency shall have the right to appoint either its Mayor, or
one member of its City Council or Board to the PSC. Each member of the PSC
shall have one vote The Lead Agency and each Agency shall also appoint an
alternate member who shall be its Mayor, a member of its City Council or Board,
or a permanent deputy to the Council or Board member representative The
alternate shall have all of the powers and duties of the regular member at any
PSC meeting which the regular member does not attend. Regular and alternate
members shall serve at the pleasure of their Agency and until their successors
are appointed and qualified. Each Agency shall notify the Lead Agency staff of
its appointees and of any change thereof
(1) The PSC shall set policy for MAX on the following
(a) Fares
(b) Route Structure
(c) Award of Contracts
(d) Annual Operating Budget
(e) Participating Agency Funding Shares
(f) Lease or Purchase of Vehicles
(g) Name and Logo for Service
(h) Increase or Decrease in Scope of Overall Service
(1) Approval of program funding agreements entered into by the Lead
Agency
()) Insurance
B All decisions of the PSC shall be made by majority vote For the purpose of
conducting business, a quorum of the PSC shall comprise of fifty percent (50 %)
plus one of all the member Agencies represented on the PSC.
C. Technical assistance shall be provided to the PSC by the Staff Task Force
( "STF ") The Lead Agency and each Agency shall have the right to appoint one
staff member to the STF
Provision of Service
The Lead Agency shall implement MAX as described in Exhibits A and B described as
MAX Service Requirements and the MAX Routes respectively (attached hereto and
`A
13;
incorporated herein by this reference) Substantive changes to Service may only be
authorized by the PSC
5 Fares
The PSC shall establish and authorize changes to the fare structure for patrons utilizing
MAX The annual fare revenues shall be utilized by the Lead Agency to fund the annual
expense of operating MAX
6 Operating Funds and Payment for Service
The Lead Agency shall obtain funds to operate MAX from passenger fares and other
sources as they are available The remainder required to fund MAX shall be provided by
the Agencies Each Agency shall pay quarterly, upon receipt of an itemized billing from
the Lead Agency, one fourth of its annual share, which shall be established by the PSC
as part of the annual operating budget.
In addition, each Agency agrees to pay the Lead Agency any additional funds as
authorized by the PSC which might be required to provide service during any budget
year should the costs be greater than anticipated, provided, however, that such
additional funds shall not exceed twenty (20) percent of the amount adopted in the
annual budget for one year. All billings shall be paid by each Agency within thirty (30)
days of receipt of an itemized billing by the Lead Agency Further, if any member
jurisdiction pays more than their budget share of actual costs, as determined by an
annual audit of the MAX budget, then an equal amount will be deducted from their next
quarterly billing in the subsequent budget year If any member jurisdiction pays less
than their budget share of actual costs, as determined by annual audit of the MAX
budget, then an equal amount will be added to their next quarterly billing in the
subsequent budget year
Permits and Licenses
The lead Agency shall secure and maintain all permits and licenses required by law for
the provision of MAX.
13
Marketing
The Lead Agency shall undertake a marketing program to promote MAX This program
may be implemented either by the Lead Agency staff or under a consultant contract,
whichever approach is approved by the PSC. All costs for said marketing shall be
considered as a portion of the total costs of MAX for purposes of this Agreement, and
shall be authorized annually as part of the MAX budget.
9. Service
The Lead Agency shall prepare a Request for Proposals for a private entity to provide
the driving, dispatching, and maintenance for the buses used by MAX The Lead
Agency shall enter into an agreement with the respondent approved by the PSC, which
hereinafter shall be referred to as "Contractor "
10 Liabdi
A Lead Agency agrees to indemnify, hold harmless and defend each Agency for
any claim, legal action or liability arising out of this Agreement
B. Notwithstanding the provisions of Subsection A, each Agency hereby agrees to
indemnify, hold harmless and defend Lead Agency and every other Agency for
any claim, legal action or liability ansing out of this Agreement and related to the
condition of that Agency's streets, sidewalks or other public improvements
11 Insurance
A The Lead Agency shall require the Contractor providing MAX to obtain and
maintain in force at all times during the term of the Agreement with the contractor
commercial general liability and property damage insurance in amounts of not
less than ten million dollars ($10,000,000) for injury or death ansing out of any
one incident, three million dollars ($3,000,000) for injury or death to any one
person; and one million dollars ($1,000,000) for property damage. The
Contractor shall also obtain automobile insurance, including collision and
comprehensive vehicular liability insurance coverage for all vehicles used to
provide MAX, in amounts of not less than ten million dollars ($10,000,000) for
injury or death ansing out of any one accident; three million dollars ($3,000,000)
for injury or death to any one person; and one million dollars ($1,000,000) for
property damage
B Certificate of Insurance. The Lead Agency in its agreement with the Contractor
shall require the Contractor to provide Lead Agency certificates of insurance and
a signed agreement form evidencing compliance with Subsection A, above, not
less than ten (10) days prior to the commencement of MAX under the agreement
with the Contractor Said certificates shall name Lead Agency and each Agency
and their respective officers, employees and agents, as additional insureds
Each policy shall provide that it may not be canceled or reduced in coverage
without sixty (60) days written notice to Lead Agency and each Agency
133
C Workers Compensation Insurance Throughout the term of the agreement, the
Contractor will be required to obtain and maintain workers' compensation and
employer's liability insurance as required be the laws of the State of California A
certificate evidencing such insurance coverage shall be filed with Lead Agency
and Agencies not less than ten (10) days prior to commencement of MAX
hereunder
D The insurance provisions of this section shall only be changed by the agreement
of both the Lead Agency and the PSC
12 Failure to Provide Insurance
Failure on the part of the Contractor to maintain the required insurance shall constitute
grounds for any Agency to terminate this Agreement. No such termination initiated by
an Agency may occur until the Agency has given the Lead Agency fourteen (14)
calendar days written notice of its intention to do so and the Contractor has failed to
obtain the insurance during this time
13 Independent Contractor Status
No employee of the Lead Agency or any Agency shall become an employee or officer of
the other Agency by virtue of entering into this Agreement, and this Agreement shall not
create the relationship of agent, servant, employee, partnership, or point venture between
the Agencies No employee or contractor of the Lead Agency will be considered an
employee of any Agency for purposes of workers' compensation liability. Each Agency
shall bear full responsibility for furnishing workers' compensation benefits to any of its
employees for injuries arising from or connected with activities performed by said
employee pursuant to this Agreement
14 Termination of Agreement
A In addition to the grounds of termination provided in Section twelve (12), any
Agency may withdraw from this Agreement at the end of a given fiscal year by
giving written notice to the Lead Agency and the PSC of such intent to terminate
ninety (90) days prior to the end of any given fiscal year, which ends on June 30
Within thirty (30) days after such notice is received by the PSC, or at its next
regularly scheduled meeting, the PSC shall meet and determine whether to
terminate MAX or re- apportion the respective share of any Agency terminating
participation in MAX In the event the PSC determines to terminate MAX, the
Lead Agency shall terminate all agreements with its contractors. Agencies shall
be responsible for all costs resulting from termination, including the costs
resulting from termination of the contractor agreements.
B This Agreement may also be terminated at any time by agreement of the PSC
In the event the PSC determines to terminate MAX, the Lead Agency shall
terminate all agreements with its contractors Agencies shall be responsible for
all costs resulting from termination, including the costs resulting from termination
of the contractor agreements.
C Each Agency shall be responsible for its respective share of the termination costs
as provided in the annual MAX budget In the event the costs of termination are
1-1,1
less than the sums held by the Lead Agency, the Lead Agency shall remit, within
thirty (30) days after all termination costs have been paid, each Agency's
proportionate share of the remaining balance
15 Inability to Perform
The Lead Agency will not be required to administer or provide MAX during the time and
to the extent that it is prevented from performing by acts of God, fire, strike, civil
disorder, loss of transportation facilities, loss of funding , lockout, commandeering of
materials, products, plants, or facilities by the federal government or any other cause
beyond the reasonable control of the Lead Agency
16 Record Keeping, Reporting and Auditin g
The Lead Agency will provide access to all records in its possession relating to MAX
during normal working hours of the Lead Agency The Lead Agency shall keep records
of all operating costs of MAX in Accordance with generally acceptable accounting
procedures and in accordance with the requirements of any entity providing funding.
The Lead Agency shall retain all records for a minimum of five (5) years following the
close of that fiscal year At any time any Agency, at its own expense, may conduct an
audit of the Lead Agency regarding MAX If such audit finds that the costs of operating
MAX are less than previously indicated by the Lead Agency and Lead Agency agrees
with the results of said audit, the member Agency agrees the difference may, in the sole
discretion of the Lead Agency, be
repaid forthwith by the Lead Agency to the Agencies in the proportionate shares
provided in the annual MAX budget, or
2 credited against any future payments owed hereunder to the Lead Agency
If such audit finds that the costs of operating the program are greater than payments
made by the Agency, then the difference shall be paid to the Lead Agency by the
Agencies, based upon each Agency's proportionate share adopted in the most recent
MAX budget
17 Vehicles
The Lead Agency shall cause to be supplied sufficient and adequate vehicles, including
backup vehicles, to insure that MAX is provided on an uninterrupted basis. All
equipment and facilities shall meet all requirements of applicable federal, state and local
ordinances and laws.
18 Notices
A Notices required to be given pursuant to this Agreement shall be given by
enclosing the same in a sealed envelope addressed to the parry for whom
intended and by depositing such envelope with postage prepaid for delivery by
Certified Mad in the United States Mail
135
Any such notice and the envelope containing same shall be addressed to
Lead Agency at the following address
City of Torrance
Office of the City Manager
3031 Torrance Boulevard
Torrance, CA 90503
Any such notice containing same to each Agency shall be addressed as
follows
City of El Segundo
Office of the City Manager
350 Main Street
El Segundo, CA 90245
Los Angeles County Department
of Public Works
Transit Operation Section
PO Box 1460
Alhambra, CA 91802 -1460
City of Lawndale
Office of the City Administrator
14717 Bunn Avenue
Lawndale, CA 90260
19 New Parties
City of Los Angeles
Office of the General Manager,
Department of Transportation
200 North Spring Street
Los Angeles, CA 90012
City of Rancho Palos Verdes
Office of the City Manager
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90274
The PSC can accept new agencies as participants in MAX In such event, the Lead
Agency shall enter into an agreement with said agency providing said agency with the
same rights and obligations of each other participating agency. The PSC shall
determine the percentage contribution required for said entity and the obligation of each
signatory to this Agreement reflected in the annual MAX budget shall be proportionately
reduced to reflect the percentage allocated to the new agency
20 Applicable Law
This Agreement is made under, governed by, and construed in accordance with, the
laws of the State of California It may be executed in multiple counterparts
136
IN WITNESS WHEREOF, this Agreement is executed by the parties as follows
CITY OF TORRANCE
LEAD AGENCY
Dee Hardison
Mayor
ATTEST
Sue Herbers
City Clerk
APPROVED AS TO FORM
John L Fellows III
City Attorney
CITY OF EL SEGUNDO
Mayor
ATTEST
City Clerk
APPROVED AS TO FORM
ity Attorney
131 `r
EXHIBIT A
MAX Service Requirements
Max shall operate during peak weekday commuting hours, on a schedule approved by the
Policy Steering Committee. MAX will operate Monday through Friday, with the exception of the
following holidays New Year's Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day and the day after, and Christmas Day.
MAX shall be provided on routes in the South Bay area of Los angeles County as identified in
Exhibit B to this Agreement MAX service shall be open to the general public and provided as a
commuter bus
MAX shall utilize a fleet of 14 transit coaches with commuter style amenities such as reclining
seats, reading lights and climate control. All MAX coaches shall be fully wheelchair accessible
in compliance with the Americans with Disabilities Act
13 133
EXHIBIT B
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PALOS VERDES PENINSULA
FREEWAY EXPRESS /SAN PEDRO
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: February 16, 1999
AGENDA HEADING: Consent Agend
Selection of company to develop Street Tree Master Plan
RECOMMENDED COUNCIL ACTION:
Approve selecting West Coast Arbonst, Inc as the company to perform Street Tree Master Plan and
authorize the Mayor to execute Standard Professional Services Agreement
INTRODUCTION AND BACKGROUND:
On October 6, 1998, the City Council directed staff to solicit proposals from qualified consultants for the
Street Tree Master Plan, and directed the Parks and Recreation Commission to forward a recommendation
to City Council for approval.
DISCUSSION:
The city received three proposals for the development of the City Street Tree Master Plan, which have
been reviewed and presented to the Parks and Recreation Commission
With the approval of the Parks and Recreation Commission, staff is requesting City Council authorization
to approve the selection of West Coast Arbonsts as the company to perform the Street Tree Master Plan
West Coast Arborists Inc were selected because they are the best qualified to meet the scope of the work
outlined in the RFP, and are particularly strong in the areas of tree inventory, evaluation of various tree
species, and identification of the best tree species for replacement and planting They also provide the
completed tree inventory with a software program to best manage our tree population
ATTACHED SUPPORTING DOCUMENTS:
1) Request for Proposal Opening Log
2) Request for Proposal of Street Tree Master Plan
3) City of El Segundo Standard Professional Services Agreement
FISCAL IMPACT.
Operating Budget $20,000
Capital Improvement Budget
Amount Requested
Project/Account Budget $20.000
Project/Account Balance
Account Number,
Project Phase
Appropriation Required
ORIGINATED: DATE: February 8, 1999
Jim [Auk, Director Recreation and Parks
REVIEWED BY- DATE:
Mary Stre , City Manager
i fI L
W 990216 St Tree Master Plan - consent 17
Date of RFP Opening
Time of RFP Opening
Place of RFP Opening
CITY OF EL SEGUNDO
REQUEST FOR PROPOSAL OPENING LOG
NO. RP -98 -09
City of El Segundo
Development of Street Tree
Master Plan
December 3,1998
1000AM
City Clerk's Office
SWA Group
580 Bioadway, Suite 200
Laguna Beach, Ca 92651
West Coast Aibonsts Inc
KTU &A
6165 Greenwich Drive, Suite 200
San Diego, California 92122
Staff Present �ew� City Clerk's Department
City Clerk's Department
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City of El Segundo
Recreation and Park Department
REQUEST FOR PROPOSAL
for the
DEVELOPMENT OF STREET TREE
MASTER PLAN
Issue Date: Monday, November 2, 1998
Deadline Date: Thursday, December 3, 1998
14?
The City of El Segundo is seeking proposals from qualified consulting firms to develop a Street Tree
Master Plan within the residential areas of the city
The City has approximately 5,000 street trees which it is responsible to maintain
The purpose of the Master Plan will be to provide the community with the most appropriate selection
of street trees to replace existing declining or troublesome species It will also create an inventory
of all street trees and recommend species for planting in the community
The consulting firm will work closely with City staff and the Recreation and Parks Commission in
the development of the process and the eventual plan of action.
SCOPE OF WORK: (EXHIBIT A)
Develop Master Plan objectives with City staff and Recreation and Parks Commission.
2 Complete a tree inventory of all street trees on a street by street basis
To evaluate the desirability and physical condition of the various trees species presently in
the city
Identify and recommend replacement tree species for particular locations
Identify any streets which may need complete removal and replacement
Review current city tree policies
Develop a phased plan for tree planting and/or removal.
14s
Work with staff and conduct community meetings to explain process, receive community
input, review alternatives, and review draft reports Mimmum of 10 meetings
Make presentation to Recreation and Parks Commission and City Council Minimum of 4
meetings
10 Identify specific limitations for planting trees based on conditions such as parkway widths,
building set backs and street configuration
11 Develop criteria for removal of specific tree species
12 Final report to use computer enhanced applications in order to visualize newly planted trees
at various stages of development
13 Provisions for graphics, illustrative drawings, photographic slides, and/or photographic image
boards for presentations
14 Recommend type and size of specie to be planted are to be based on the following (listed
items are to be accompanied by documentation)
o Aesthetic qualities
o Level of disease resistance
o Level of insect resistance to known local pests
o Size of growing space (parkway)
o Availability of specified specie
o Level of maintenance required by selected specie (trim cycle)
o Tolerance to existing environmental conditions (soil type, water ph, surroundings,
etc )
o Potential for damage caused by root intrusion and unusual frequency of broken limbs
144
15 Provide photo identification of selected species and include botanical name, common name,
noting the following characteristics rate of growth, whether evergreen or deciduous, bloom
length, if any, expected size, shape, canopy spread, any negative aspects (excessive bloom
drop, bemes, large seed pods, ,evasive roots, susceptibilities to pests, etc )
16 Provide suitable methods of replacement Estimate by species or phases the anticipated costs
to replace and replant trees Provide recommended priority replacements and an estimated
time frame from start of project for declining species
SELECTION PROCESS:
The criteria used in the selection of a consulting firm will include
A Specialized experience in type of work required
B Quality of work previously performed
C Proposed time line for completing final report
D Cost to perform scope of work
N • •
Firms submitting proposals should include the following
A A description of qualifications of the firm and key personnel to be assigned to this
project
B A description of the firms previous experience, including projects of similar nature
C An outline of specific services to be performed
D A time schedule for completion of project
E Proposed bid to complete project as outlined in scope of work in this Request for
Proposal
145
AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this 16`h day of February, 1999,
between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as
"City" and the WEST COAST ARBORISTS, INC , hereinafter referred to as "Consultant"
In consideration of the mutual covenants and conditions set forth herein, the parties agree
as follows
1 SCOPE OF SERVICES Consultant agrees to perform the services set forth
in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof Consultant represents
and warrants that it has the qualifications, experience and facilities to properly perform said
services in a thorough, competent and professional manner and shall, at all times during
the term of this Agreement, have in full force and effect, all licenses required of it by law
Consultants shall begin its services under this Agreement on March 1, 1999 Consultant
shall complete each of the services set forth in Exhibit A to the City's satisfaction If the
City is not satisfied with any such services, the Consultant shall work on such matter until
the City approves of the service Further, Consultant shall complete the services set forth
in Exhibit A strictly according to the schedule provided therein
N WGREEMNT MST -1- 146
2 STATUS OF CONSULTANT Consultant is and shall at all times remain as
to the City a wholly independent contractor The personnel performing the services under
this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive
direction and control Neither City nor any of its officers, employees or agents shall have
control over the conduct of Consultant or any of Consultant's officers, employees or
agents, except as set forth in this Agreement Consultant shall not at any time or in any
manner represent that it or any of its officers, employees or agents are in any manner
officers, employees or agents of the City Consultant shall not incur or have the power to
incur any debt, obligation or liability whatever against City, or bind City in any manner
Consultant shall not disseminate any information or reports gathered or created pursuant
to this Agreement without the prior written approval of City except information or reports
required by government agencies to enable Consultant to perform its duties under this
Agreement
3 CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS Consultant shall
keep itself informed of applicable local, state and federal laws and regulations which may
affect those employed by it or in any way affect the performance of its services pursuant
to this Agreement Consultant shall observe and comply with all such laws and regulations
affecting its employees City and its officers and employees, shall not be liable at law or
in equity as a result of any failure of Consultant to comply with this section
N 6AGREEMNT MST _ 2 _ 14i
4 PERSONNEL Consultant shall make every reasonable effort to maintain the
stability and continuity of Consultant's staff assigned to perform the services hereunder and
shall obtain the approval of the City Manager of all proposed staff members performing
services under this Agreement prior to any such performance
5 COMPENSATION AND METHOD OF PAYMENT Payments shall be made
within thirty (30) days after receipt of each invoice as to all non - disputed fees If the City
disputes any of consultant's fees it shall give written notice to Consultant in 30 days of
receipt of a invoice of any disputed fees set forth on the invoice
6 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be
compensated for any services rendered in connection with its performance of this
Agreement which are in addition to those set forth herein or listed in Exhibit "A ", unless
such additional services are authorized in advance and in writing by the City Manager
Consultant shall be compensated for any additional services in the amounts and in the
manner as agreed to by City Manager and Consultant at the time City's written
authorization is given to Consultant for the performance of said services
7 ASSIGNMENT All services required hereunder shall be performed by
Consultant, its employees or personnel under direct contract with Consultant Consultant
shall not assign to any subcontractor the performance of this Agreement, nor any part
thereof, nor any monies due hereunder, without the prior written consent of City Manager
N WGREEMNT MST
8 FACILITIES AND RECORDS City agrees to provide suitably equipped and
furnished office space, public counter, telephone, and use of copying equipment and
necessary office supplies for Consultant's on -site staff, if any
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services All such
records shall be maintained in accordance with generally accepted accounting principles
and shall be clearly identified and readily accessible Consultant shall provide free access
to the representatives of City or its designees at reasonable times to such books and
records, shall give City the right to examine and audit said books and records, shall permit
City to make transcripts therefrom as necessary, and shall allow inspection of all work,
data, documents, proceedings and activities related to this Agreement Such records,
together with supporting documents, shall be maintained for a period of three (3) years
after receipt of final payment
9 TERMINATION OF AGREEMENT This Agreement may be terminated with
or without cause by either party upon 30 days written notice In the event of such
termination, Consultant shall be compensated for non - disputed fees under the terms of this
Agreement up to the date of termination
N UAGREEMNT MST _ 4_ 1 4 9
10 COOPERATION BY CITY All public information, data, reports, records, and
maps as are existing and available to City as public records, and which are necessary for
carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant
in every reasonable way to facilitate, without undue delay, the work to be performed under
this Agreement
11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in the
event of termination, suspension or abandonment of, this Agreement, all original maps,
models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer
files, files and other documents prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole property of City With
respect to computer files, Consultant shall make available to the City, upon reasonable
written request by the City, the necessary computer software and hardware for purposes
of accessing, compiling, transferring and printing computer files
12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall
be considered confidential and shall not be released by Consultant without City's prior
written authorization excepting that information which is a public record and subject to
disclosure pursuant to the California Public Records Act, Government Code § 6250, et seo
Consultant, its officers, employees, agents or subcontractors, shall not without written
authorization from the City Manager or unless requested by the City Attorney, voluntarily
provide declarations, letters of support, testimony at depositions, response to
N AGREEMNT MST
150
interrogatories or other information concerning the work performed under this Agreement
or relating to any project or property located within the City Response to a subpoena or
court order shall not be considered "voluntary" provided Consultant gives City notice of
such court order or subpoena
If Consultant or any of its officers, employees, consultants or subcontractors does
voluntarily provide information in violation of this Agreement, City has the right to reim-
bursement and indemnity from Consultant for any damages caused by Consultant's
conduct, including the City's attorney's fees
Consultant shall promptly notify City should Consultant, its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and
the work performed thereunder or with respect to any project or property located within the
City City retains the right, but has no obligation, to represent Consultant and /or be present
at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with
City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant However, City's right to review any such response does not imply
or mean the right by City to control, direct, or rewrite said response
N AGREEMNT MST -6-
15-
(b) Consultant covenants that neither they nor any officer or principal of their firm
has any interest in, or shall they acquire any interest, directly or indirectly which will conflict
in any manner or degree with the performance of their services hereunder Consultant
further covenants that in the performance of this Agreement, no person having such
interest shall be employed by them as an officer, employee, agent, or subcontractor without
the express written consent of the City Manager
13 DEFAULT In the event that Consultant is in default of any provision of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for
any work performed after the date of default and can terminate this Agreement immediately
by written notice to the Consultant
14 INDEMNIFICATION
(a) Consultant represents it is skilled in the professional calling necessary to
perform the services and duties agreed to hereunder by Consultant, and City relies upon
the skills and knowledge of Consultant Consultant shall perform such services and duties
consistent with the standards generally recognized as being employed by professionals
performing similar service in the State of California
(b) Consultant is an independent contractor and shall have no authority to bind
City nor to create or incur any obligation on behalf of or liability against City, whether by
contract or otherwise, unless such authority is expressly conferred under this agreement
or is otherwise expressly conferred in writing by City City, its elected and appointed
N 1AGREEMNT MST -7- 1 5 2
officials, officers, agents, employees and volunteers (individually and collectively,
"Indemnitees ") shall have no liability to Consultant or to any other person for, and
Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and
against, any and all liabilities, claims, actions, causes of action, proceedings, suits,
damages, judgments, liens, levies, costs and expenses of whatever nature, including
reasonable attorneys' fees and disbursements (collectively "Claims "), which the
Indemnitees may suffer or incur or to which the Indemnitees may become subject by
reason of or arising out of any injury to or death of any person(s), damage to property, loss
of use of property, economic loss or otherwise occurring as a result of or allegedly caused
by the performance or failure to perform by Consultant of Consultant's services under this
agreement or the negligent or willful acts or omissions of Consultant, its agents, officers,
directors or employees, in performing any of the services under this agreement
If any action or proceeding is brought against the Indemnitees by reason of any of
the matters against which Consultant has agreed to indemnify the Indemnitees as above
provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at
Consultant's expense by counsel acceptable to the City The Indemnitees need not have
first paid any of the matters as to which the Indemnitees are entitled to indemnity in order
to be so indemnified The insurance required to be maintained by Consultant under
paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the
limits of such insurance shall not limit the liability of Consultant hereunder The provisions
of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement
N �AGREEMNT MST
15 ::
The Consultant's indemnification does not extend to Claims occurring as a result of
the City's negligent or willful acts or omissions
15 INSURANCE
A Insurance Requirements Consultant shall provide and maintain
insurance acceptable to the City Attorney in full force and effect throughout the term of this
Agreement, against claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the work hereunder by Consultant, its
agents, representatives or employees Insurance is to be placed with insurers with a
current A M Best's rating of no less than A VII Consultant shall provide the following
scope and limits of insurance
(1) Minimum Scope of Insurance Coverage shall be at least as broad as
(a) Insurance Services Office form Commercial General Liability coverage
(Occurrence Form CG 0001)
(b) Insurance Services Office form number CA 0001 (Ed 1/87) covering
Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent
forms subject to the written approval of the City
N AGREEMNT MST
l 5 -i
(c) Workers' Compensation insurance as required by the Labor Code of State
of California and Employer's Liability insurance and covering all persons providing services
on behalf of the Consultant and all risks to such persons under this Agreement
(2) Minimum Limits of Insurance Consultant shall maintain limits of insurance
no less than
(a) General Liability $1,000,000 per occurrence for bodily injury, personal injury
and property damage If Commercial General Liability Insurance or other form with a
general aggregate limit is used, either the general aggregate limit shall apply separately
to the activities related to this Agreement or the general aggregate limit shall be twice the
required occurrence limit
(b) Automobile Liability, $1,000,000 per accident for bodily injury and property
damage
(c) Workers' Compensation and Employer's Liability Workers' Compensation
as required by the Labor Code of the State of California and Employers Liability limits of
$1,000,000 per accident
B Other Provisions Insurance policies required by this Agreement shall
contain the following provisions
N 1AGREEMNT MST
-10-
15J
(1) All Policies Each insurance policy required by this paragraph 15 shall be
endorsed and state the coverage shall not be suspended, voided, canceled by the insurer
or either party to this Agreement, reduced in coverage or in limits except after 30 days'
prior written notice by Certified mail, return receipt requested, has been given to the City
(2) General Liability and Automobile Liability Coverages
(a) City, its officers, officials, and employees and volunteers are to be covered
as additional insureds as respects liability arising out of activities Consultant performs,
products and completed operations of Consultant, premises owned, occupied or used by
Consultant, or automobiles owned, leased or hired or borrowed by Consultant The
coverage shall contain no special limitations on the scope of protection afforded to City,
its officers, officials, or employees
(b) Consultant's insurance coverage shall be primary insurance as respect to
City, its officers, officials, employees and volunteers Any insurance or self insurance
maintained by City, its officers, officials, employees or volunteers shall apply in excess of,
and not contribute with, Consultant's insurance
(c) Consultant's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's liability
N WGREEMNT MST -11- 1 5 "
(d) Any failure to comply with the reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the City, its officers,
officials, employees or volunteers
(3) Workers' Compensation and Employer's Liability Coverage Unless the City
Manager otherwise agrees in writing, the insurer shall agree to waive all rights of
subrogation against City, its officers, officials, employees and agents for losses arising from
work performed by Consultant for City
C Other Requirements Consultant agrees to deposit with City, at or before the
effective date of this contract, certificates of insurance necessary to satisfy City that the
insurance provisions of this contract have been complied with The City Attorney may
require that Consultant furnish City with copies of original endorsements effecting coverage
required by this Section The certificates and endorsements are to be signed by a person
authorized by that insurer to bind coverage on its behalf City reserves the right to inspect
complete, certified copies of all required insurance policies, at any time
(1) Consultant shall furnish certificates and endorsements from each
subcontractor identical to those Consultant provides
(2) Any deductibles or self - insured retentions must be declared to and approved
by City At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self - insured retentions as respects the City, its officers, officials, employees
N WGREEMNT MST -12-
157
and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses
and related investigations, claim administration, defense expenses and claims
(3) The procuring of such required policy or policies of insurance shall not be
construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions
and requirements of this Agreement
16 ENTIRE AGREEMENT This Agreement is the complete, final, entire and
exclusive expression of the Agreement between the parties hereto and supersedes any
and all other agreements, either oral or in writing, between the parties with respect to the
subject matter herein Each party to this Agreement acknowledges that no representations
by any party which are not embodied herein and that no other agreement, statement, or
promise not contained in this Agreement shall be valid and binding
17 GOVERNING LAW The City and Consultant understand and agree that the
laws of the State of California shall govern the rights, obligations, duties and liabilities of
the parties to this Agreement and also govern the interpretation of this Agreement Any
litigation concerning this Agreement shall take place in the Los Angeles County Superior
Court
N VWGREEMNT MST -13-
15
18 ASSIGNMENT OR SUBSTITUTION City has an interest in the qualifications
of and capability of the persons and entities who will fulfill the duties and obligations
imposed upon Consultant by this Agreement In recognition of that interest, neither any
complete nor partial assignment of this Agreement may be made by Consultant nor
changed, substituted for, deleted, or added to without the prior written consent of City Any
attempted assignment or substitution shall be ineffective, null, and void, and constitute a
material breach of this Agreement entitling City to any and all remedies at law or in equity,
including summary termination of this Agreement
19 MODIFICATION OF AGREEMENT The terms of this Agreement can only
be modified in writing approved by the City Council and the Consultant The parties agree
that this requirement for written modifications cannot be waived and any attempted waiver
shall be void
20 AUTHORITY TO EXECUTE The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he /she /they has /have the
authority to execute this Agreement on behalf of his /her /their corporation and warrants and
represents that he /she /they has /have the authority to bind Consultant to the performance
of its obligations hereunder
21 NOTICES Notices shall be given pursuant to this Agreement by personal
service on the party to be notified, or by written notice upon such party deposited in the
custody of the United States Postal Service addressed as follows
N WGREEMNT MST
-14-
15J
city
Attention Jim Fauk
Recreation & Parks Department
City of El Segundo
401 Sheldon Street
El Segundo, California 90245
Telephone (310) 607 -2298
Facsimile (310) 322 -3693
Consultant
Attention Pat O Mahoney, President
West Coast Arborists, Inc
2200 E Via Burton Street
Anaheim, California 92806
Telephone (714) 991 -1900
The notices shall be deemed to have been given as of the date of personal service,
or three (3) days after the date of deposit of the same in the custody of the United States
Postal Service
20 SEVERABILITY The invalidity in whole or in part of any provision of this
Agreement shall not void or affect the validity of the other provisions of this Agreement
N WGREEMNT MST
16U
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written
CITY OF EL SEGUNDO
Irl
Title
ATTEST
Cindy Mortesen, City Clerk
N WGREEMNT MST
-16-
CONSULTANT
0
Title
APPROVED AS TO FORM:
Mark D Hensley, City Attorney
16 1
EXHIBIT A "SCOPE OF SERVICES"
1 Develop Master Plan objectives with City staff and Recreation and Parks
Commission
2 Complete a tree inventory of all street trees on a street by street basis
3 To evaluate the desirability and physical condition of the various trees
species presently in the city
4 Identify and recommend replacement tree species for particular locations
5 Identify any streets which may need complete removal and replacement
6 Review current city tree policies
7 Develop a phased plan for tree planting and /or removal
8 Work with staff and conduct community meetings to explain process,
receive community input, review alternatives, and review draft reports
Minimum of 10 meetings
9 Make presentation to Recreation and Parks Commission and City Council
Minimum of 4 meetings
10 Identify specific limitations for planting trees based on conditions such as
parkway widths Budding set backs and street configuration
11 Develop criteria for removal of specific tree species
12 Final report to use computer enhanced applications in order to visualize
newly planted trees at various stages of development
13 Provisions for graphics, illustrative drawings, photographic slides, and /or
photographic image boards for presentations
14 Recommend type and size of specie to be planted are to be based on the
following (listed items are to be accompanied by documentation)
• Aesthetic qualities
• Level of disease resistance
• Level of insect resistance to known local pests
• Size of growing space (parkway)
❑ Availability of specified specie
❑ Level of maintenance required by selected specie (trim cycle)
16�
❑ Tolerance to existing environmental conditions (sod type, water ph,
surroundings, etc )
❑ Potential for damage caused by root intrusion and unusual frequency
of broken limbs
15 Provide photo identification of selected species and include botanical
name, common name, noting the following characteristics rate of growth
whether evergreen or deciduous, bloom length, if any, expected size,
shape, canopy spread, any negative aspects (excessive bloom drop,
berries, large seed pods, evasive roots, susceptibilities to pests, etc )
16 Provide suitable methods of replacement Estimate by species or phases
the anticipated costs to replace and replant trees Provide recommended
priority replacements and an estimated time frame from start of project for
declining species
1611,
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: 16 February 1999
AGENDA HEADING: New Business
AGENDA DESCRIPTION:
New Alcoholic Beverage Control (ABC) license for on -site sale and consumption of beer and wine (Type 47 — Retail On-
Sale General Bona Fide Eating Place) at an established restaurant, Big John's Village Coffee Shop, located at 514
Center Street (ABC 99 -1) Applicant John C Aull, Property Owner Mariposa Markets, Inc
RECOMMENDED N IL ACTION
Determine that the City does not protest the issuance of the new ABC license for the sale of beer and wine at Big John's
Village Coffee Shop
INTRODUCTION AND BACKGROUND:
At its 4 April 1995 meeting, the City Council directed Staff to bring all future ABC license to them for review The ABC
regulations (Sections 23958 4, 23987, 24013, 24200, and 25612 5) of the Business and Professions Code require a 30-
day review and comment period, after notification of the local Police and Planning Departments for review purposes for
alcohol sales at restaurants Restaurants are specifically excluded from the ABC regulations which require the City to
make findings of public convenience or necessity in areas of "undue concentration " Any protests regarding the issuance
of a restaurant license must be filed with the ABC during the 30 -day time frame, or a 20 -day extension may be requested
The City has not received formal notice of the ABC license application from the ABC, however an Administrative Use
Permit Application for the alcohol sales was received and approved by the Director of Planning and Building Safety On
11 February 1999, the Planning Commission is scheduled to Receive and File the ALP approval
ATTACHED SUPPORTING DOCUMENTS*
1) City of El Segundo ABC Licenses Counted Towards "Undue Concentration" Calculations — prepared February
10, 1999 by Planning Division
2) 1997 ABC Crime and Arrest Statistics by Reporting District (RD) and RD Map — prepared by Police Records
Division
3) Assembly Bill No 2897 — Business and Professions Code Section 23958 4
4) Assembly Bill No 2742 — Business and Professions Code Sections 23987, 24013, 24200, and 25612 5
FISCAL IMPACT:
(Check one) Operating Budget: N/A Capital Improv. Budget: N/A
Amount Requested: N/A
None. ProjecUAccount Budget: N/A
ProjecUAccount Balance N/A Date: N/A
Account Number: N/A
Project Phase: N/A
Appropriation Required - Yes_ No_
ORIGINATED: Date: 10 February 1999
Bret B rnard mcp, Direct of Planning and Building Safety
Ti Grimmond,�of Police
REVIEWED BY: Date:
21"1",
1611
ea -471 ais
ffolfl
CITY OF EL SEGUNDO
Types of Alcoholic Beverage Control (ABC) Licenses
Counted Toward "Undue Concentration" Calculations
I. ON -SALE -- ON -SITE CONSUMPTION OF ALCOHOL ONLY
License
Number
of Licenses
Type
of Licenses
Type 21
Type 40
1
On -Sale Beer - Food must be available Minors Permitted
Type 41
17
On -Sale Beer and Wine Eating Place - Restaurant
Operation Minors Permitted
Type 42
3
On -Sale Beer and Wine Public Premises - Food not
required Minors Not Permitted
Type 47
14"
On -Sale General Bona Fide Eating Place - Restaurant
operation Beer, Wine and Distilled Spirits Minors
Permitted
Type 48
1
On -Sale General Public Premises - Cocktail Lounge
Minors Not Permitted
Type 51
1
Club - Veterans or Other
Type 57
1
Club - Entertainment Allowed
Type 70
1
General Restrictive - Hotel
TOTAL
39
OFF -SALE -- OFF -SITE CONSUMPTION OF ALCOHOL ONLY
License
Number
Type
of Licenses
Type 20
6 Off -Sale Beer and Wine
Type 21
7 Off -Sale General - Beer, Wine and Distilled Spirits
TOTAL 13
"'[Includes new Type 47 license for Big John's Village Coffee Shop at 514 Center Street]
P thannah\abc -calx doc
Update 2/10/99
1G5
CITY OF EL SEGUNDO
City's ABC Licenses
Counted Toward "Undue Concentration" Calculations
(Using 1990 Census Data)
Census Tract
Population
On -Sale
County Average
On -Sale
El Segundo Ratio
Off -Sale
County Average
Off -Sale
El Segundo Ratio
6200 6201
East of Sheldon West of Sheldon - North of El Segundo
6799 8426
1 .971 1 1053
7 Licenses 8 Licenses
1 378 1 421
19 Licenses " 20 Licenses - "undue concentration"
"undue concentration"
1 1133 1.1204
6 Licenses 7 Licenses
1 850 1 1685
8 Licenses 5 Licenses - no "undue concentration
"undue concentration"
' *[Includes proposed Type 47 license for Big John's Village Coffee Shop at 514 Center Street]
P \ hannah\abc -caix doc
Update 2/10199
166
.) I
ABC CRIME AND ARREST STATISTICS
BY REPORTING DISTRICTS (RD)
1997
RD
PART ICRIMES
ARRESTS
TOTALS
PERCENT
+1-
101
59
17
76
111
102
62
20
82
128
103
61
06
67
86
104
40
12
52
44
105
02
09
11
-69
106
24
05
29
-19
107
73
18
91
153
108
29
24
53
47
109
13
06
19
-47
110
16
08
24
-33
111
16
19
35
-03
112
35
20
55
53
113
35
18
53
47
114
10
21
31
-14
115
15
02
17
-53
116
01
06
07
-81
201
22
06
28
-22
202
18
10
28
-22
203
16
04
20
-44
204
19
09
28
-22
205
30
08
38
06
206
23
06
29
-19
207
40
18
58
61
208
27
06
33
-08
209
51
15
66
83
210
55
18
73
102
167
Number of Reporting Districts = 52
Average # of Part I Crimes per Reporting District = 26
Average # of Arrests per Reporting District = 10
Average # of Crimes and Arrests per Reporting District = 36
211
24
04
28
-22
212
38
15
53
47
301
29
28
57
58
302
28
01
29
-19
303
18
21
39
08
304
06
04
10
-72
305
18
03
21
-42
306
24
02
26
-28
307
03
00
03
-92
308
43
12
55
53
309
19
03
22
-39
310
12
00
12
-67
311
35
07
42
17
312
05
00
05
-86
313
04
00
04
-89
314
60
31
91
153
315
05
08
13
-64
316
10
01
11
-69
317
35
14
49
36
318
27
15
42
17
319
82
23
105
192
320
12
05
17
-53
321
06
01
07
-81
322
11
01
12
-67
323
06
06
12
-67
324
05
08
13
-64
TOTALS
1357
524
1881
Number of Reporting Districts = 52
Average # of Part I Crimes per Reporting District = 26
Average # of Arrests per Reporting District = 10
Average # of Crimes and Arrests per Reporting District = 36
F-
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Dec -03 -98 12:05P
Assembly Brill Nm 2897
I �
An act to amend Section 23958 of, and to add Section 23958.4 to,
the Business and Professions Cade, relating to alcoholic beverages.
(ApFvmd
5earer oiStan Sepianbs 12GtM�P�led vvitJ6
LECMATM COUNSELS DIGEST
AB 2897, Caldem Alcoholic beverages: retail licenses; undue
concentration.
Existing law provides that the Department of Alcoholic Beverage
Control may deny an application for a License if the issuance would,
among other things, result in or add to an undue concentration of
licenses, and the applicant fails to show that public convenience or
necessity would be served by the issuance. Existing regulatory law
defines "undue concentration" with regard to applications for
on -sale and Off-sale retail licenses.
TIis W would instead require the Department of Alcoholic
Beverage Control to deny an application if issuance would tend to
create a law enforcement problem, or would result its or add to an
undue concentration of licenses. The bill would change the
definition of undue concentration, and would provide that.
notwithstanding the requirement that the department deny an
application that would result in or add to an undue concentration of
licenses, a license may be issued with respect to a nonretail license,
a retail on-ale bona fide eating place license, a retail license issued
for a hotel, motel, or other lodging establishment, as defined, a retail
license issued in conjunction with a beer manufacturer's license, or
a winegrower's license, if the applicant shows that public
convenience or necessity would be served by the issuance, and with
respect to any other license. if the local governing body of the area
in which the applicant premises are located determines that public
convenience or necessity would be served by the issuance.
The people of the State of CalUba is do enact as foilow3:
SECTION 1. Section 23M of the Business and Professions Code
is amended to read:
23938. Upon receftpt of an application for a license or for a transfer
of a license and the applicable fee, the department shag make a
thorough investigation to determine whether the applicant and the
premises for which a license is applied qualify for a licerm and
whether the provisions of this division have been complied with, and
shall investigate all matters connected therewith which may affect
the public welfare and morals. The department shall deny an
94 110
1711
n y^
UeC- U.i -&t3 12:07P
P.05
Ch 630 "2—
application for a license or for a transfer of �pense if either
applicant or the premises for which a license is lied do not qualify the
for a license tinder this division. application for a license if
The department further shall deny an app
issuance of that license would tend to create a law enforcement
problem, or if issuance would result in or add to an undue
concentration of licenses, except as provided in Section 23958.x.
SRC. 2. Section 23958.4 is added to the Burin and Professions
Code, to read: of section er °undue
?3958.4. (a) For purposes applicant
premistraii -pr mew transfer of any rpremises
tail cense are an in an
prto- premises
area where any of the following conditions exist:
(1) The applicant premises are located in a crime reporting
district that has a 20 Inn6pr d= Uod =es, as
defined in subdivision (c), than the average number of reported
crimes as determined from all creme reporting districts within the
jurisdiction of the local law enforcement agency.
(2) As to on -sale retail license applications, the ratio of on. sale
retail licenses tam in the census tract or census vinon sin
,wt the applicant premises are located exceeds the ratio of on -sale.
F„W.� _.v .......- --
(3) As to off -sale retail license applications, the ratio of off -sale
retail licetues to pot7iilaj j=jn the census tract or census division sa
wEch-theapplicant premises are located exceeds the ratio of off sale
premises are toc atea. •
tb) Notwithstanding Section 23958, the department may issue a
license as follows:
(1) With respect to a nonretail license, a retail on -sale bona fide
eating place license, a retail license issued for a hotel, motel, or other
lodging establishment, as defined in subdivision (b) of Section
25503.16, a retail license issued in conjunction with a beer
manufacturm's license, or a winegrower's license, if the applicant
shows that public convenience or necessity would be served by the
issuance.
121 With respect to any other license, if the local governing body
of the area in which the applicant premises are located determines
that public convenience or necessity would be served by the
Issuance.
jcp For purposes of this section, the following definitions shall
apply:
(1) "Reporting districts" means geographical areas within the
boundaries of a single governmental entity (city or the
utnncotporated area of a county), that are identified by the local law
enforcement agency in the compilation and maintenance of
statistical information on reported crimes and arrests.
94 140
17: 0 .133
Uec -03 -98 12:10P
—3— Ch. 6313
(2) -Reported crimes" means the most recent yearly compilation
by the local law enforcement agency of reported offenses of criminal
homicide, forcible rape, robbery. aggravated assault, burglary,
larceny theft, and motor vehicle theft, combined with all arrests for
other crones, both felonies and misdemeanors, except traffic
citations.
(3) "Population within the census tract or census division" mesas
the population as determined by the most recent United States
decennial or special census. The population determination shall not
operate to prevent an applicant from establishing that an increase of
resident population has occurred within the census tract or census
division.
(4) "Population in the county" shall be determined by the annual
population estimate for California counties published by the
Population Research Unit of the Department of Finance.
(5) "Retail licenses" shall include the following:
(A) Off -sale retail licenses: Type 20 (off -sale beer and wine) and
Type 21 (off -sale general).
(B) On -sale retail licenses: All retad on -sale licenses, euxpt Type
43 (on -sale beer and wine for train), Type 44 (on -sale beer and wine
for fishing party boat), Type 45 (on -sake beer and wine for boat),
Type 46 (on -sale beer and wine for airplane), Type 53 (on -sale
general for train and sleeping car), Type 54 (on -sale general for
boat), Type 55 (on -sale general for airplane), Type 56 (on-sale
general for vessels of more than 1,000 tons burden), and Type 62
(on -salt general bona fide public eating place intermittent dockside
license for vessels of more than 15,000 tons displacement).
(6) A "premises to premises transfer" refers to each liceax being
separate and distinct and transferable upon approval of the
department.
(d) For purposes of this section, the number of retail licenses in
the county shall be determined by the most recent yearly retail
license count published by the degastmeni in its Procedure Manual
(e) The enactment of this section shall not affect any esashng
rights of any holder of a retail license issued prior to April 29, 1992,
whose premises were destroyed or rendered unusable as a result of
the civil disturbances occurring in Los Angeles from April 24 to May
24 1992, to reopen and operate those licensed premises.
(E) This section shall not apply where the premises have been
licensed and operated with the same type license within 90 days of
the appH=tio=
W
172
96 ISO
n 1 ',3 A
Dec -03 -98 12:12P
r.Y J V • .
In bill text, brackets t e special meaning:
[Ay <A] contains added text, and
[py <DJ contains deleted text.
California 1993 -94 Regular Session
Enacted
ASSEMBLY BILL No. 2742
Lee
An act to amend Sections 23987, 24013, and 24200 of, and to add
Section 25612.5 to, the Business and Professions Code, relating to
alcoholic beverages.
[Approved by Governor September 19, 1994. Filed with
Secretary of State September 20, 1994.1
LEGISLATIVE COUNSEL'S DIGEST
AB 2742, Lee. Alcoholic beverages.
Existing law requires the Department of Alcoholic Beverage Control
to notify the appropriate sheriff, chief of police, district attorney,
and legislative body of an a lice on er of
lid lice and prohi its a Department of Alcoholic Beverage
intro rom issuing or transferring a license until at least st 3300 days
sfter these notices are provided.
This bill would
to also og the license or
icense transfer application, and would allow any local law enforcement
agency that is so notified to r t en extension of the 30 -day waiting
period for a period not to exce an add��tional 20 days.
Existing law provides that p;otests against the issuance of a liquor
license may be filed with the Depa rtmant of Alcoholic Beverage Control,
as specified. Existing law permits the department to reject protests it
determines to be false, vexatious, or Without reasonable or probable
cause, and permits a protestant whose protest has been rejected to file
an accusation with the department, as specified.
This bill would recruire.Ue Den artm Alcoholic Heuer
Cont", if, after Investigation, t recommends that a license tie issued
no wi tristanding a protest by a public agency, a public official, or the
governing body of a city or county, to-natifm th ea.nev, official, ar
governing body in writing of its de termination_ and the reasons therefor,
in conjunction wz tie notice of hearing provided to the protestant, as
specified.
dMOMOMM& am
Existing law establishes various matters, including a licensee's
failure to take reasonable steps to correct a nuisance an the licensed
iremises or other immediate areas within a reasonable time after receipt
Of a notice pursuant to a specified statute, as grounds for the
P_O7
17 i n 1'15
Dec -03 -98 12 =15P ^_ P.08
nB987.x�U -
suspension or revocation c._ A liquor license.
This bill would, as provided, establish a licansee °s failure, within
a reasonable time after specified notice, to take reasonable steps to
correct objectionable conditions that occur during business hours on any
public sidewalk abutting a licensed premises, as an additional ground
for revocation or suspension of a liquor license, except with respect to
certain specified licenses.
Existing law establishes certain regulatory requirements with
respect to alcoholic beverages, and provides that the violation of any
of those requirements shall be punished as a misdemeanor, unless
otherwise provided.
This bill would establish certain general operating standards that
are applicable, as provided, to the licensed premises of certain
retailers of alcoholic beverages, the violation of which would be
punishable as a misdemeanor. By creating a new crime, this bill would
establish a state - mandated local program.
The California Constitution requires the state to reimburse local
agencies and school districts for certain costs mandated by the state.
statutory provisions establish procedures for making that reimbursement.
This bill would provide that no reimbursement is required by this
act for a specified reason.
The people of the State of California do enact as follows!
SECTION 1. Section 23987 of the Business and Professions code is
amended to read:
Mono* �
23987. 11 n the receipt by the degrtmant of an ornal_
application ar any scenes or an appl c —anon or transfer of any
acense, written notice thereof, consisting of a copy of the
application, shall immediativ_be mailed by the department to the
sheriff, chief o police,pnd district attorney of the locality in which
the premises are situated, to the city or coup a ,
whoever has jurisdiction, the boa o supervisors of the county in
which the premises are situated, if in unincorporated territory, and to
the city council or other governing body of the city in which the
premises are situated, if within an incorporated area.
No licenge nhP13 be issuS9 or transferred by the department until at
least 30 d&Vs after the mail ng by the department of the noticez�
required my this section. The department nay extend the 30 -dav yeriod
specified in the preceding sentence for a period not to exceed.Ap additional 20.ava, upon the written request of any local law
enforcement agency that states proper grounds for extension. Proper
grounds for extension are limited to the requesting agency or official
being in the process of preparing either a protest or proposed
conditions with respect to the issuance or transfer of a license.
SEC. 2. Section 24023 of the Business and Professions code is
amended to read:
24013. (a) Protests led zt any office of the department at
any time within 30 days from the f rst date of posting the notice of
17�i n 1, ^r,
Dec -03 -98 12:18P
��3987.RCD =ZODer la,
intention to engage in the .ale of alcoholic beverage_ the promises, sn
yr within w30chever is the mailing of the notification pars GONOW
23985.5, _
-WP ma h a
(b} The de a Te ect tests exce
public-A2.9 nc or public off cam or prates Na a by the governing body
° y or county, if it determines the protests are false, vexatious,
or without reasonable or probable cause at any time before hearing
thereon, notwithstanding Section 24016 or 24300. If issued
roves the a ent recommends that a ace se
c agency. a public officio or the
na v thstanding a protest by a p the dePartme�t shell notily the
governing body of a city or county, and
a official, or governing body in wra n r1ts
e reasons therefor, in conjunction w1 the notice of hearing provided
to the protestant pursuant to section 11509 of the Government Code., If
.therde�aLtmeII� rejects a protest as provided in this section and issues
a license a whose protest has been rejected may- wits hin10
s a er the issuance of the license, file an ac on _with the
department alleging the grounds of protest as a cause for revocation of
the license and th„ �Pnaarlonent � hold a hearing as provided in
Chapter 5 (commencing with 5ectaan 11500) of Pare a of Division 3 of
Title 2 of the Government Code. 10101
a
(c) Nothing in this section shall be construed as prohibiting or
restricting any right which the individual making the protest might have
to a judicial proceeding.
SEC. 3. Section 24200 of the Business and Professions Code is
amended to read:
24200. The following are the grounds that constitute a basis for
the suspension or revocation of licenses:
(a) when the continuance of a license would be contrary to public
welfare or morals. However, proceedings under this subdivision are not a
limitation upon the department's authority to proceed under Section 22
of Article XX of the California Constitution.
(b) Except as limited by Chapter it (commencing with Section 24850)
and Chapter 12 (commencing with Section 25000), the violation or the
causing or the permitting of a violation by a licensee of this division,
any riles of the board adopted pursuant to Fart 14 (commencing with
Section 32001) of Division 2 of the Revenue and Taxation Code, or any
rules of the department adopted pursuant to the provisions of this
division, or any other penal provisions of law of this state prohibiting
or regulating the sale, exposing for sale, use, possession, giving away,
adulteration, dilution, misbranding, or mislabeling of alcoholic
beverages ar intoxicating liquors.
(c) The misrepresentation of a material fact by an applicant in
obtaining a license.
(d) The plea, verdict, or judgment of guilty, or the plea of nolo
contendere to any public offense involving moral turpitude or under any
Federal law prohibiting or regulating the sale, exposing for sale, use,
,ossession, or giving away of alcoholic beverages or intoxicating
liquors or prohibiting the refilling or reuse of distilled spirits
containers charged against the licensee.
175
ilu-n
4 137
Dec -03 -98 12:22P
OW987 P.10
y
(e) Failure to take reasonable steps to correct objectionable
conditions on the licensed premises, including the immediately adjacent
area that is owned, leased, or rented by the licensee, that constitute a
nuisance within a reasonable time after receipt of notice to make those
corrections from a district attorney,
y, city attorney, county se Of
the department. under of the Penal
as used inrSectiort 73a of
this subdivision anly, g Pe Y
the penal Code includes the area immediately adjacent to the licensed
premises that is owned, leased, or rented by the licensee.
(f) Failure to take reasonable steps to correct objectionable
conditions that occur during business hours on any public sidewalk
abutting a licensed premises and constitute a nuisance, within a
reasonable time after receipt of notice to correct those conditions from
the department. This subdivision shall apply to a licensee Only upon
written notice to the licensee from the department. The department shall
issue this written notice upon its own determination, or upon a request
from the local law enforcement agency in whose jurisdiction the premises
are located, that is supported by substantial evidence that persistent
objectionable conditions are occurring on the public sidewalk abutting
the licensed premises. For purposes of this subdivision:
(1) nAny public sidewalk abutting a licensed premises* means the
publicly owned, pedestrian - traveled way, not sore than 20 feet from the
premises, that is located between a licensed premises, including any
immediately adjacent area that is owned, leased, or rented by the
licensee, and a public street.
(2) "objectionable conditions that constitute a nuisance" means
disturbance of the peace, public drunkenness, drinking in public,
harassment of passersby, gambling, prostitution, loitering, public
urination, lewd conduct, drug trafficking, or excessive loud noise.
(3) "Reasonable steps" means all of the following:
(A) Calling the local law enforcement agency. Timely calls to the
local law enforcement agency that are placed by the licensee, or his or
her agents or employees, shall not be construed by the department as
evidence of objectionable conditions that constitute a nuisance.
(e) Requesting those persons engaging in activities causing
objectionable conditions to cease those activities, unless the licensee,
or his or her agents or employees, feel that their personal safety would
be threatened in making that request.
(C) Making good faith efforts to remove items that facilitate
-loitering, such as furniture, except those structures approved or
permitted by the local jurisdiction. The licensee shall not be liable
for the removal of those items that facilitate loitering.
(4) When determining what constitutes "reasonable steps," the
department shall consider site configuration constraints related to the
unique circumstances of the nature of the business.
(g) Subdivision (f) shall not apply to a bona fide public eating
place, as defined in Section 23038, that is so operated by a retail
an -sale licensees a hotel, motel, or similar lodging establishment, as
176 n 13 c
Dec -03 -98 12:26P
,AB987.RCU - -- - - -- P.11
defined in subdivision (b, f section 25503.16: a wins )rowers license;
I licensed beer manufacturer, as defined in Section 233575 those same or
contiguous premises for which a retail licensee concurrently holds an
c" =_sale retail beer and Wine license and a beer manufacturerds license;
those same or contiguous premises at which an on -sale licensee who is
licensed as a bona fide public eating place as defined in Section 23038,
a hotel, motel, or similar lodging establishment as defined in
subdivision (b) of Section 25503.16, a licensed beer manufacturer, as
defined in Section 23357, or a wine growers license, sells off -sale beer
and wine under the licensees's on -sale license.
SEC. d. Section 25612.5 is added to the Business and Professions
Code, to read:
25612.5. (a) This section shall apply to licensees other than a
retail on -sale licensee who is licensed and operates as a bona fide
public eating place, as defined in Section 23038, or as a hotel, motel,
or similar lodging establishment, as defined in subdivision (b) of
Section 25503.16; a wine growers license; a licensed beer manufacturer,
as defined in Section 23357; a retail licensee who concurrently holds an
off -sale retail beer and wine license and a beer manufacturers license
for those same or contiguous premises; and a retail on -sale licensee who
is licensed and operates as a bona fide public eating place, as defined
in Section 23038, or as a hotel, motel, or similar lodging
establishment, as defined in subdivision (b) of Section 25503.16, a
licensed beer manufacturer, as defined in Section 23357, or a wine
growers license, who sells off -sale beer and wine under the cn -sale
license on those same or contiguous premises.
(b) The Legislature finds and declares that it is in the interest of
a public health, safety, and welfare to adopt operating standards as
set forth in this section for specified retail premises licensed by the
department. The standards set forth in this section are state standards
that do not preclude the adoption and implementation of more stringent
local regulations that are otherwise authorized by law.
(c) Other than as provided in subdivision (a), each retail licensee
shall comply with all of the following:
(1),A prominent, permanent sign or signs stating "No LOITERING IS
ALLOWED ON OR IN FRONT OF THESE PREHISES" shall be postdd In a 'Lace
that is clearly visible to patrons of the licensee. The site, format,
form, placement, and languages of the sign or signs shall be determined
by the department. This paragraph shall apply to a licensee only upon
written notice to the licensee from the department. The department shall
issue this written notice only upon a request, from the local law
en orcement acency in whose i son the premises are loca te that
is supported by substantial evidence that there is loitering adjacent to
the premises.
(2) A prominent, permanent sign or signs stating awo OFFN ALCQFM_ IC
BEVER&M 1NEW", ARE ALLOM ON THESE FREKISES" shall be posted in a
Place that is —CM—Early visible to patrons of the licensee. The size,
format, form, placement, and languages of the sign or signs shall be
aetermined by the department. This paragraph shall apply to a licensee
ily upon written notice to the licensee from the department. The
uepartment shall issue this written notice only upon a request, from the
local law enforcement agent' — cy in whose jurisdiction the premises are
1 710-1 n 1 3 9
pDec[� -03 -98 12:29P
{s..JVI.i\Y✓ VVYY..� .
1
located, that is supporter. substantial evidence t. there is
dranking in public adjacent to the premises.
(3) No alcoholic beverages shall be consumed on the premises of an
off -sale retail establishment, and no alcoholic beverages shall be
consumed outside the edifice of an on-sale retail establishment.
(d) The exterior of the premises, including adjacent public
sidewalks and all parking lots under the control of the licensee, shall
be illuminated during all hours of starkness during which the premises
are open for business in a manner so that persons standing in those
areas at night are identifiable by law enforcement personnel. However,
the required illumination shall be placed so as to minimize interference
with the quiet enjoyment of nearby residents of their property.
(5) Litter shall be removed daily from the premises, including
adjacent public sidewalks and all parking lots under the control of the
licensee. These areas shall be swept or cleaned, either mechanically or
manually, on a weekly basis to control debris.
(6) Graffiti shall be removed from the premises and all parking lots
under the control of the licensee within 120 hours of application.
(7) No more than 33 percent of the square footage of the windows and
clear doors of an off -sale premises shall bear advertising or signs of
any sort, and all advertising and signage shall be placed and maintained
in a manner that ensures that law enforcement personnel have a clear and
unobstructed view of the interior of the premises, including the area in
which the cash registers are maintained, from the exterior public
sidewalk or entrance to the premises. However, this latter requirement
shall not apply to premises where there are no windows, or where
existing windows are located at a height that precludes a view of the
interior of the premises to a person standing outside the premises.
(8) Upon request of the local law enforcement agency in whose
jurisdiction the licensed premises are located or at the discretion of
the department, each public telephone located on off -sale premises (or
located in an adjacent area under the control of the off -sale licensee)
shall be equipped with devices or mechanisms that prevent persons from
calling into that public telephone.
(9) A copy of the applicable operating standards shall be available
during normal business hours for viewing by the general public.
SEC. S. No reimbursement is required by this act pursuant to
Section 6 of Article XIIIB of the California constitution because the
only costs which may be incurred by a local agency or school district
will be incurred because this act creates a new crime or infraction,
changes the definition of a crime or infraction, changes the penalty for
a crime or ,infraction, or eliminates a crime or infraction.
Notwithstanding Section 17580 of the Government Code, unless otherwise
specified in this act, the provisions of this act shall become operative
on the same date that the act takes effect pursuant to the California
Constitution.
` 0 .
P_12
17P, n 14n
Councilmember Wernick-
19 Discussion and direction from Council on Policy Manual and
whether it should include Administrative Regulations and Code
Recommendation - Discussion and possible direction.
,7' 19
Mayor Gordon-
20 Oral report on Sister City Guaymas Trip
180
20
Mayor Gordon-
21 Downtown Revitalization Program status report
21
El Segundo City Council
City Hall
350 Main St
El Segundo, CA 90245
February 5, 1999
Honorable Mayor and Members of the Council,
The Community Cable Committee met last evening, 4 February, and one
of our agenda items was the discussion of changing the frequency of our
meetings The business of the committee is not being accomplished
effectively The committee feels that meeting quarterly allows is too long
a time period to elapse and propose to meet on a monthly basis
Therefore, we voted to place on the 16 February Council Agenda a request
to the Council for change of the meetings from quarterly to monthly The
interviewing for new committee members was discussed and the
committee agreed that should this request be approved, potential new
members should be made aware of the possible change
Sincerely,
Patricia Hart, Chair
El Segundo Cable Committee
cc Mary Strenn, City Manager
Jim Fauk, Rec, and Parks Director
Judy Andoe, Rec, Superintendent
Jeff Trujillo, Comm Cable Supervisor
Peter D Charland
1125 E Pine Ave FEB i 2
El Segundo, CA
90245
2111199
Mr Bert B Bernard
Director of Planning
City of El Segundo
350 Main St
El Segundo, CA 90245
Subject Environmental Assessment EA -471, Administrative Use Permit AUP 99 -1
Dear Mr Bernard,
This evening I went to the planning commission meeting to register my opposition to
allow alcohol sales of beer and wine for on -site consumption at 514 Center Street (Big
John's Coffee Shop) I arrived to late because the planning commission has recently
changed its historical meeting time from 7 00 PM to 6 00 PM
This correspondence is to serve as an official protest to your recommendation and the
approval of your recommendation by the Planning Commission to approve the project
The property where you want to allow the sale and consumption of alcohol is located in a
small spot commercial zone surrounded by residential property There are also two
Schools and One Church within one block of the subject property Are you nuts or
something? Just think of the headlines "DRUNK DRIVER KILLS SEVERAL
Aside from the above hazard to our Children and GrandChildren, additional noise and
traffic will be generated in our residential neighborhood Patrons who have had too much
to drink will likely loiter and cause additional problems to our residents
I appeal your decision, as I feel that it is not a prudent decision and not in the best interest
of our Community
CC Planning Commissioners
City Council Members
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