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1999 DEC 21 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 21,1999 - 5:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or confemng with the City's Labor Negotiators as follows 0� CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) City of El Segundo v Bd of Airport Commissioners, et al, LASC Case No BC 220609 Roscitto v. El Segundo, LASC Case No YC 034524 William Smko v City of El Segundo, WCAB Case No MON 224275 Thomas Mullen v City of El Segundo, WCAB Case No MON 241869 Walter Williams v City of El Segundo, WCAB Case No MON 0239870 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE 1 of /c TIME $ NAME l 1221995p Gtr Y O Ire ♦ , ♦ EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 21,1999 - 7:00 P.M. Next Resolution # 4145 Next Ordinance # 1315 CALL TO ORDER INVOCATION — Rev Julie Elkins, The United Methodist Church of El Segundo PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell PRESENTATIONS (a) Status report on regional airport coalition building by Denny Zane Urban Dimensions Status report on litigation against LAX by Clem Shute of Shute, Mihaly & Weinberger (30 minute presentation) ROLL CALL 0Q PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 (b) Request by John Sellens of the Police Officers' Association for Council approval of the date of Saturday, August 12, 2000 for the annual Car Show on Main Street Recommendation — Approve date. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS — Request for variances from the Municipal Code Recommendation — Approve request by Mr. S. Claus for a waiver of the permits required for doing business within the City of El Segundo as follows: 1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 20.74.040; 2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA should be contacted); 3) Waiver of the ordinance on Animal Regulations (ESMC 8.02.010); 4) Waiver of the Trespass Ordinance (ESMC 9.28.010) including 8.04.110 dealing with trespassing animals; 5) Grant a free business license for a non - profit organization (ESMC 5.04.050); 6) Waiver of the Pooper- Scooper regulations (ESMC 9.04.040); 7) Waiver of the Noise Ordinance to permit the sound of bells (ESC 9.06.0110); and 8) Waiver of ESMC 16.04.060 (Driveway Permits Required) and 10.28.110 (Parking on Grades). Public Hearing on a proposed Development Agreement to (1) modify a previously approved Development Agreement to increase the maximum permitted building area for a previously approved 150 -room hotel from a maximum of 95,000 square feet to a maximum of 110,000 square feet, and (2) allow the property owner permission to construct a left -turn pocket in the El Segundo Boulevard median to allow access to the property from eastbound El Segundo Boulevard Additionally, the developer would grant an access easement to the City of El Segundo across a portion of the front of the subject property in order to provide emergency vehicle access to the City Fire Station #2 (abutting the east side of the project site) via the new El Segundo Boulevard left -turn pocket (Environmental Assessment EA -496 and Development Agreement 99 -2) Property owner El Segundo HHG Hotel, L P Recommendation — 1) Hold Public Hearing; 2) Discussion; 3) First Reading of Ordinance (by title only); 4) Schedule second reading and adoption for January 18, 2000; and/or 5) Other possible action /direction. Vin,; C. UNFINISHED BUSINESS — Withdrawal from the South Bay Regional Public Communications Authority ( SBRPCA) Joint Powers Agreement and contract with the SBRPCA for extended telecommunications services Recommendation — Receive information regarding the status of the Communications Center and contingent to the approval of the City Attorney, authorize Councilmember Kelly McDowell to sign an agreement on behalf of the city with the SBRPCA to (1) formally withdraw from the Joint Powers Agreement; and (2) contract radio infrastructure services. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4 El Segundo Senior Housing Board's 2000 Budget Proposal for Park Vista Recommendation — The Senior Housing Board approved Community Housing Management's 2000 Budget proposal and is recommending it be approved by City Council. Request to set interviews of candidates to the Senior Citizens Housing Corporation Board, Library Board of Trustees, Capital Improvement Program Advisory Committee and LAX Master Plan Advisory Commission Recommendation — 1) Schedule date for interviews of candidates at 6:00 p.m., January 18, 2000. 2) Continue recruitment for Senior Citizen Housing Corporation Board, Library Board of Trustees, Capital Improvement Program Advisory Committee, and LAX Master Plan Advisory Commission through 5:00 p.m., Friday, January 14, 2000. Announcement of selection and designation of Councilmember Kelly McDowell as Alternate Director to the Board of Directors of South Bay Cities Sanitation District and Los Angeles County Sanitation District No 5 to act in the place of the Mayor during his absence, inability or refusal to act as a member of said Boards of Directors. Recommendation — Discussion and possible action. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 2506987- 2507276 on Register No 5 in total amount of $1,002,956 22, and Wire Transfers in the amount of $1,009,774 89 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from 11/27/99 to 12/10/99. City Council meeting minutes of December 7, 1999 Recommendation - Approval. 0 ro Approval to submit a grant proposal to the State of Califorma Office of Traffic Safety (OTS) for the purchase of a low power AM radio station and the posting of signs to alert motonsts and the community of the radio station Fiscal Impact approximately $40,000 00 income, with minimal associated maintenance costs for the AM station and signs Recommendation — Authorize the Mayor to sign the grant proposal submitted through the Fire Department, Emergency5ervices Division. 10 Authorize staff to continue to purchase medical supplies from single source vendor, Promedix Fiscal Impact Not to exceed $25.000 annually Recommendation — Authorize staff to piggyback on the Fremont Pricing Contract #P99- 257 through September 30, 2000. 11 This is a request to approve. (1) a Service Agreement with the City of Redondo Beach/South Bay Youth Project, to provide on -site counseling services at El Segundo High School to El Segundo youth and families for the period of September 8, 1999 through June 30, 2000 at a cost of $27,498, and, (2) Amendment Number 2 to the Public Services Agreement (Contract Number 2519) between the City of Redondo Beach/South Bay Youth Project Community Development Block Grant (CDBG) 1999 -2000 Juvenile Diversion Project, to end that portion of the project funded by CDBG funds (totaling $5,043), and use the remaining balance of unexpended, budgeted General Funds (totaling $10,957) to expand the Juvenile Diversion Project scope of services This would include counseling services for at -nsk youth and their families with problems not eligible under the CDBG Program, such as coping with divorce, depression, and substance abuse No increase in the 1999 -2000 Juvenile Diversion Project budget is required Recommendation — 1) Approve Service Agreement to provide counseling services and authorize the Mayor to sign said Agreement with the City of Redondo Beach /South Bay Youth Project; and, 2) Approve an amendment to the CDBG City of Redondo Beach /South Bay Youth Project Agreement, and authorize the Director of Planning and Building Safety to sign said Amendment with the City of Redondo Beach /South Bay Youth Project that authorizes the close -out of CDBG Project D 96660 -99, Juvenile Diversion, and changes the Juvenile Diversion Project scope to include counseling services for at -risk youth and their families with emotional and /or psychological problems, not eligible for service under the CDBG Program. 12 This item would amend the existing educational requirements for applicants seeking to participate in the City's examination for the position of Sergeant. Recommendation — Approve the Second Addendum to the Memorandum of Understanding (MOU) between the City of El Segundo and the El Segundo Police Officers' Association. 13 Consideration of a Professional Services Agreement with Southern California Risk Management Associates (SCRMA) to serve as the third -party administrator for the City's self - insured Workers' Compensation Program Recommendation — Approve a three year professional services agreement, with an option to extend for two additional years with Southern California Risk Management Associates to serve as the third -party administrator for the City's self - insured Workers' Compensation Program. 14 Acceptance of the playground upgrades at Recreation Park and Acacia Park — Project No PW 97 -30 (final contract amount $34,255 00) Recommendation — 1) Accept the work as complete. 2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 15 Acceptance of the trenchless rehabilitation of sewer mains at various locations — Project No PW 99 -4 (final contract amount = $57.749 75) Recommendation — 1) Accept the work as complete. 2) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 16 A resolution of the City Council of the City of El Segundo, California amending Section 5.95 of Resolution No. 4108 providing for a four -way stop intersection at Pine Avenue and Concord Street. Recommendation — Adopt Resolution. 17 Request approval to purchase an Enhanced 911 Telephone System, Logging Recorder and Console and Office furniture from Pacific Bell as the next phase in the development of the Communications Center project Previously approved funding will be used for this equipment purchase in an amount not to exceed $420,000 Recommendation — Upon contract approval by the City Attorney, authorize the purchase of an E -911 Telephone System, Logging Recorder, and Console /Office Furniture from Pacific Bell. 18 Award of contract for circulation and parking analysis for the Downtown Specific Plan to Mever, Mohaddes Associates. Inc (contract amount = $8.190) Recommendation — 1) Approve agreement and authorize the Mayor to execute the agreement on behalf of the City. 2) Authorize the expenditure of $8,190 from the Capital Improvement Program Budget. CALL ITEMS FROM CONSENT AGENDA 0 r; F. NEW BUSINESS — 19 Approval of plan for Phase 7 of the City's Residential Sound Insulation (RSI) Program Recommendation — Approve Phase 7 plan, Option 2. 20 Proposal to create the Department of Community, Economic & Development Services by merging the existing Departments of Economic Development and Planning & Building Safety, eliminate the position of Director of Planning & Building Safety and establish the Director of Community, Economic & Development Services, eliminate the position of Director of Economic Development and establish the position of Economic Development Manager Recommendation — Consider and approve the following actions: 1) Create the Department of Community, Economic & Development Services, amending existing Sections 2.28.025 and 2.28.040, Title 2 of the El Segundo Municipal Code. 2) Establish the position of Director of Community, Economic & Development Services and eliminate the Director of Planning & Building Safety position. 3) Establish the position of Economic Development Manager and eliminate the Director of Economic Development position. 4) Approve Resolution establishing salary range for the position of Economic Development Manager. 5) First reading of Ordinance amending Sections 2.28.025 and 2.28.040, Title 2 of the El Segundo Municipal Code (by title only). 6) Schedule second reading and adoption of Ordinance for January 18, 2000; and /or, 7) Other possible action /direction. 21 Reorganization of the Library's Public Services, School Library Services and Automation Services Division (6104) to eliminate the Principal Librarian position and to create a separate Youth Services Division (6103), with a Senior Librarian supervisor, and to create a Library Network Assistant (Part -Time) position for maintenance of the Library's technology systems (Fiscal Impact $82.213) Recommendation — Consider and approve the following actions: 1) Eliminate the Principal Librarian position and approve a Senior Librarian for Youth Services which is a lower management position. 2) Approve a Part -Time Library Network Assistant position to handle the technology duties of the former Principal Librarian. 3) Approve the Library Reorganization to accommodate the two newly created positions: Senior Librarian and Library Network Assistant, both positions reporting to the Library Director. 22 Replace City facilities telephone and voicemail systems Recommendation — Authorization to enter into negotiation with Pacific Bell and execute a contract for a combination of Centrex services and City-owned telephone equipment to replace the existing telephone system and voicemail system at City Hall and all remote sites. Engage Kerry Consulting Group to assist with contract discussions and coordinate implementation through April 2000. orF, G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE 1. REPORTS - CITY CLERK — 23. A Resolution of the City Council rescinding Resolution Number 4084, and adopting a new resolution approving anew Conflict of Interest Code (If related items under new business are adouted) Recommendation — Adopt Resolution approving a new Conflict of Interest Code. J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCILMEMBERS - Councilmember McDowell - NONE Councilmember Gaines - NONE Councilmember Wernick - NONE Mayor Pro Tern Jacobs - NONE Mayor Gordon — NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalfoftheir employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et sN ) for the purposes of conferring with the City's Real Property Negotiator, and /or confemng with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5 00 p in , December 21, 1999 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE / a /6 q TIME :R0 a, m NAME• 122199ag EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA MEETING DATE December 21,1999 AGENDA HEADING Special Orders of Business - Public Hearing Public Hearing on a proposed Development Agreement to 1) modify a previously approved Development Agreement to increase the maximum permitted building area for a previously approved 150 -room hotel from a maximum of 95,000 square feet to a maximum of 110,000 square feet, and, 2) allow the property owner permission to construct a left -turn pocket in the El Segundo Boulevard median to allow access to the property from eastbound El Segundo Boulevard Additionally, the developer would grant an access easement to the City of El Segundo across a portion of the front of the subject property in order to provide emergency vehicle access to the City Fire Station #2 (abutting the east side of the project site) via the new El Segundo Boulevard left -turn pocket (Environmental Assessment EA -496 and Development Agreement 99 -2) Property owner El Segundo HHG Hotel, L P RECOMMENDED COUNCIL ACTION 1) Hold Public Hearing, 2) Discussion, 3) First Reading of Ordinance, (by title only), 4) Schedule second reading and Adoption for January 18, 2000, and /or, 5) Other possible action /direction INTRODUCTION AND BACKGROUND Approval of the two (2) following separate items is proposed A Adoption of a Negative Declaration of Environmental Impacts (EA -496) for the Development Agreement to permit the increase floor area of the hotel and the modification to the raised median in El Segundo Boulevard, B Approval of a Development Agreement (DA 99 -2) to allow for the increase in floor area for a previously approved 150 -room hotel project from 95,000 square feet to 110,000 square feet The number of hotel rooms would remain a maximum of 150, consistent with the City Councils prior clarification on June 1 1999 The Development Agreement would also allow the developer to construct a left turn pocket in the median island in El Segundo Boulevard to allow access to the property from eastbound El Segundo Boulevard Additionally, the developer would grant an access easement to the City for access to the Fire Station #2 property from the new left -turn pocket across the hotel property if they build the left -turn pocket The City would reimburse the developer for 25 percent of the cost of constructing the left -turn pocket (total cost estimated to be approximately $50,000- $60,000) upon the granting of the easement ATTACHED SUPPORTING DOCUMENTS 1 (draft) City Council Ordinance No 2 (draft ) Second Amendment to Development Agreement 3 Planning Commission Staff Report and Attachments, December 9, 1999 4 (draft) Planning Commission Minutes, December 9, 1999 5 (adopted) Planning Commission Resolution No 2459 FISCAL IMPACT None ORIGINATED of and Date December 9, 1999 2 12113199 4 00 PM 1 I ( City Council Staff Report Page 2 EA -496, DA 99 -2 December 21, 1999 DISCUSSION On June 1, 1999, the developer request clarification /Interpretation from the City Council of the maximum permitted development entitled for the project as part of the Grand Avenue Corporate Center (GACC) At that time the Council determined that the total room count may not exceed 150 rooms, but the square footage of the building could be Increased from 64,392 square feet to 95,000 square feet In order to accommodate the developer's planned all - suites hotel Since then, the developer has revised the plans for the proposed Marriott Residence Inn and determined that the proposed building would need to be approximately 110,000 square feet As a result, staff has prepared a draft Development Agreement Amendment to clarify the original language in the GACC Development Agreement to allow • maximum budding area of 110,000 square feet for a 150 -room hotel The Amendment is also intended to provide • mechanism for the City to obtain an access easement to the Fire Station #2 site to facilitate the access for the planned reconstruction of the station and for the developer to be given the opportunity to build a left -turn pocket Into the hotel property from eastbound El Segundo Boulevard On December 9, 1999, the Planning Commission held a public hearing, reviewed the draft Development Agreement Amendment, and, adopted Resolution No 2459, recommending approval of the proposed Amendment to the City Council The attached Planning Commission staff report contains a full discussion of the proposed Development Agreement Amendment ENVIRONMENTAL REVIEW An Initial Study /Negative Declaration of Environmental Impacts Is required to evaluate the potential impacts which may be caused by the proposed Development Agreement Amendment The draft Initial Study /Negative Declaration of Environmental Impacts was prepared, as required by the California Environmental Quality Act (CEQA) and City Council Resolution No 3805, and, was available for the 20 day public and agency review period from November 25 to December 15, 1999, and no comments were received on the document The Planning Commission recommended that the City Council adopt the Negative Declaration of Environmental Impacts which Indicates there will be no environmental impacts associated with the project P \Planning 8 Building Safety \PROJECTS\476- 499\Ea- 496\EA -496 ais doc 12/13/99 4 00 PM ORDINANCE NO. _ AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING DEVELOPMENT AGREEMENT NO. DA 99 -2 FOR AN AMENDMENT TO THE GRAND AVENUE CORPORATE CENTER PROJECT AREA ONE (PLAN B), AND ENVIRONMENTAL ASSESSMENT EA496 FOR PROPERTY AT 2135 EAST EL SEGUNDO BOULEVARD, AND RECOMMENDING ADOPTION OF FINDINGS IN SUPPORT THEREOF. PETITIONED BY CITY OF EL SEGUNDO. RECITALS WHEREAS, the project de%eloper El Segundo HHG Hotel, L P ( "Owner ") owns certain real propem 3 081 acres in size, generalh located along the west side of Nash Street and the north side of El Se�wndo Boulevard (the "Property "), to the City of El Segundo ( "Cav "), and, \\HEREAS the Owner and City propose to amend the previous approvals of the De% elopment Agreement (DA 98 -1) to allow an additional approximate 45,608 square feet for a total 01 1 1 Iun1 square feet on the property for a 150 -room all suite Residence Inn hotel ( "Project") %� loon the Grand A%enue Corporate Center (GACC), and, X\ HEREAS the Property is located in the Urban Mixed Use -North Zone ( "MU -N Zone ") The %1L -N Zone pro\ ides for development of a mixture of compatible commercial, office, research and development, retail and hotel uses, and recreational facilities with approval of conditional use pemn and w HEREAS, to connection with the ommnal development of the GACC, the original GACC Uh\ ner submitted applications for approval of Environmental Assessment No EA -430, Vesting l entaui e Tract Map No 52427 (Subdivision 98 -1), Conditional Use Permit No CUP 98 -2, Parking Demand Stud% No 98-1, and Development Agreement No DA 98 -1, and, WHEREAS, an Initial Study for the GACC Project was prepared pursuant to the requirements of the California Environmental Qualm Act ( "CEQA "), Cal Public Resources Code Section 21000 et sea The Initial Study demonstrated that the Project, with the implementation of cert ain miti gation measures, would not cause any significant environmental impacts Accordingly, a Mitumted Negate Declaration ( "MND ") encompassing all of the Project Approvals was prepared As more particularly descri bed in the MND, the Project w dl not cause any significant environmental Impacts LIN en, among other things, its design and mitigation measures, and, NN HERE AS, a Notice of Intent for the GACC Project to issue a MND was prepared on %larch 3, 1998 The Notice of Preparation concerning the MND was posted by the Clerk for the COuntl of Los Angeles on March 4, 1998 The MND was submitted to the California Office of Planning and Research on March 4, 1998 The MND, including the Initial Study, was circulated for ORDINANCE NO APPROVING EA496 and DA 99 2 12,7/99 2 00 p m PAGE NO I 01 public review and comment on March 4, 1998 Copies of the MND were mailed to all potential responsible agencies, trustee agencies, neighboring cities and interested parties Notice of the MND was also mailed to all interested parties The 30 -day comment period for the MND ended on April 3, 1998, and, WHEREAS, on March 26, and April 9 and 23, 1998, the City's Planning Commission ("Commission") held duly noticed public hearings to consider the GACC Project. including the Development Agreement, in the Council Chamber of the City Hall, 350 Main Street, and notice of the hearings was given in the time, form and manner prescribed by law, and, WHEREAS, on April 23 1998, the Commission adopted Resolution Nos 2413 and 2416 recommending to the City Council approval of a Development Agreement and a Mitigated Negative Declaration of Environmental Impacts for the Development Agreement for the GACC Project, and, WHEREAS, on April 21 and May 5, 1998, the City Council held duly noticed public hearings to consider the GACC Project and the MND in the Council Chamber of the City Hall, 350 V am Street, and notice of the hearings was given in the time, form and manner prescribed by law, and `,1 HEREAS on May 19, 1998 the City Council adopted Ordinance No 1287 and Resolution \o 4063 Approving the Development Agreement and a Mitigated Negative Declaration of Em ironmental Impacts for the Development Agreement for the GACC Project, and, NNHEREAS, an on January 19, 1999, an Environmental Assessment (EA -467), and First DcN elopment 4greement Amendment (DA 98 -2) to the original Development Agreement (DA 98 -1) for a proposed additional approximate 15,000 square feet for the Sports Training and Recreational Fdcihiv (Project Area 4) was reviewed and approved by the City Council (Ordinance No 1291), and, R HEREAS, the Planning Commission has reviewed the pending application (EA -496, DA 99 -2) and supporting ei idence with the authonty and criteria contained to the California Environmental Quahty Act State CEQA Guidelines and the City of El Segundo Guidelines for the Implementation of the California Environmental Quality Act (Resolution No 3805), and, WHEREAS, on December 9, 1999 the Planning Commission did hold, pursuant to law, a duly ad%erased public hearing on such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the public hearing was given in the time, form and manner prescribed by law, and the Planning Commission adopted Resolution No 2459 on December 9, 1999, recommending approval of the proposed Amended Development Agreement, and, NN HERE AS, on December 21, 1999, the City Council did hold, pursuant to law, a duly adk erused public hearing on such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the public hearing was given in the time, form and manner prescribed by law, and, ORDINANCE NO APPROVING EA-796 and DA 99 -2 12/7/99 2 00 p m PAGE NO 2 014 WHEREAS, opportunity was given to all persons present to speak for or against the findings of Environmental Assessment EA -496 and Development Agreement Amendment 99 -2, and WHEREAS, at said hearing the following facts were established The project site consists of 3 081 acres The project consists of a proposed approximate 105,122 square foot all suites Mamoti Residence Inn hotel with a maximum of 150 -rooms with a floor area ratio of approximateh 078 1 The subject proposal is covered by the following previous approvals and agreements a) Environmental Assessment EA -430, Subdivision 98 -1 for Vesting TentatiN e Map No 52427. Conditional Use Permit No 98 -2, Parking Demand Study No 98 -1 and Development Agreement 98 -1, which were approved by Planning Commission Resolution Nos 2413, 2414, 2415 and 2416, respectively, and City_ Council Ordinance No 1287 and Resolution No 4063 bl A Development Agreement (Instrument No 98-1109405) was executed on June 30, 1998 pursuant to which the City granted the Developer the right to construct the project in accordance with the rules, regulations, zoning, and official policies existing at the time c 1 Environmental Assessment EA -467, Development Agreement Amendment 99 -2, which was approved by City Council Ordinance No 1291 for a Revision to Exhibit B' of the Original Development agreement to increase the size of the proposed recreational facility on Project Area 4 for Plan B by 15,000 square feet The current Urban Mixed -Use North (MU -N) zoning for the site is consistent with the current General Plan Land Use designation of the site for Urban Mixed -Use North The subject proposal is consistent with the intent of the MU -N zoning designation by allowing for commercial, office, retail, restaurant and recreational uses The surrounding areas to the west, north, south and east are developed, or planned to be developed, with office uses, research and development, restaurants, and hotels The properties to the north and east are zoned Mixed -Use North (MU -N), to the west Corporate Office (CO), and to the south Light Industrial (M -1) The project site is located within the northeast portion of the City of El Segundo, approximately one quarter -mile west of the San Diego (I -405) Freeway and one mile south of the Glenn Anderson (1 -105) Freewav The Metro Green Line and a station at the intersection of Nash ORDINANCE NO APPROVING EA496 and DA 99 2 12'7/99 2 OQ p nn PAGE NO 3 !11 5 Street and El Segundo Boulevard is located adjacent to, and east of, the project site Local jurisdictions near the site include the City of Los Angeles located north of Imperial Highway, the City of Manhattan Beach located south of Rosectans Avenue, and the City of Hawthorne located east of Aviation Boulevard SECTION 1. NOVA', THEREFORE, BE IT ORDAINED that after considering the above referenced facts for the subject project, the GACC Project Approvals and the information contained therein, the Initial Study and the MND for the GACC, the Initial Study for the pending applications (EA -496, DA 99 -2), and the testimony and other evidence offered at the public hearings, the Cny Council approves Environmental Assessment EA -496 and Development Agreement No 99 -2 ( Second Amendment to DA 98 -1), and, makes the following findings in support thereof General Findings (a) Reliance on Record Each and all of the findings and determinations contained herein are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the Project The findings and determinations constitute the independent findings and determinations of the City Council in all respects and are fully and completely supported by substantial evidence in the record as a whole (b) Nature of Findings Any finding made by the City Council shall be deemed made, regardless of where it appears in this document All of the language included in this document constitutes findings by the City Council, whether or not any particular sentence or clause includes a statement to that effect The City Council intends that these findings be considered as an integrated whole and, whether or not any part of these findings fail to cross - reference or incorporate by reference any other part of these findings, that any finding required or committed to be made by the City Council with respect to any particular subject matter of the Project shall be deemed to be made, if it appears in any portion of these findings (c) Limitations The City Council's analysis and evaluation of the Project is based on the best information currently available It is inevitable that in evaluating a Project that absolute and perfect knowledge of all possible aspects of the Project will not exist One of the major limitations on analysts of the Project is the City Council's lack of knowledge of future events In all instances, best efforts have been made to form accurate assumptions Somewhat related to this are the limitations on the City's ability to solve what are in effect regional, state, and national problems and issues The City must work within the political framework within which it exists and with the limitations inherent in that framework (d) Summaries of Information. All summaries of information in the findings to follow are based on the evidence in the record The absence of any particular fact from any ORDINANCE NO APPROVING EA-496 and DA 99.2 1217/99 2 DO p m PAGE NO 4 16 such summary is not an indication that a particular finding is not based in part on that fact (e) Mitigation Measures. These findings are based on the various mitigation measures which were required and adopted in the implementation of the GACC Project as recommended by the MND or identified by the MND as already having been incorporated into the Project 2 General Plan Consistenc-, (a) Economic Development Element- -The Project and the Development Agreement are consistent with the goals and objectives of the Economic Development Element of the General Plan, in particular Policies ED 1 -1 1, 1 2, 2 1 and 2 2, in at least the follow ing ways (1) The Project will improve the City's tax base by bringing commercial development to a N acant parcel of property (2) The Project will diversify and expand the City's economic base b} developing a hotel on the Property (3) The Project will contribute to the investment in the City's infrastructure by contributing to traffic improvement projects in the vicinity of the Property (4) i l Land Use Element- -The Project and the Development Agreement are consistent with the goals and objectives of the Land Use Element of the General Plan, in particular Policies LU4 -1 1, 1 2, 1 4, 3 1, 3 2, 3 5, 3 6, 4 3, 4 4, 4 6, 4 7, 4 8 and 7 -2 3, in at least the following ways (1) The Property is zoned Urban Mixed -Use North That zoning designation provides for a mixture of compatible commercial, office, research and development, retail, restaurant and hotel uses The GACC Project entails many of these identified uses, such as office, retail, and restaurant, and additionally recreational uses, the subject Project provides a hotel as part of that mixture (2) The GACC Project will pro,.ide mixed uses, including commercial uses, in close proximity to the MTA Green Line, the subject Project provides a hotel as part of that mimure (3) The close proximity of the Project to the MTA Green Line will encourage employee utilization of the MTA Green Line, thereby providing a viable alternative to commuting by automobile ORDINANCE NO APPROVING EA496 and DA 99 -2 1217199 2 00 p m PAGE NO a .1 (4) Landscaping shall be provided throughout the Project, which shall be maintained by automated irrigation systems (5) The Project shall meet all applicable seismic safety standards, as well as all applicable noise, air quality, and other environmental regulations (6) The Project provides pedestrian links in the appropriate areas (7) The Project's utilities shall be placed underground (8) The Project shall not impact the quality or adequacy of the City's Nanous public services, such as police, fire and library services (9) The Project shall promote a stable tax base for the City through the hotel use ci Circulation Element- -The Project and the Development Agreement are consistent %� tth the goals and ob3ectnes of the Circulation Element of the General Plan, in particular Policies C1 -1 8 1 1 3, 3 2, 2 -1 1, 14, 1 7, 2 2, 3 3 and 5 1, in at least the follon ing ways (1 1 The Project «ill mitigate project- related transportation impacts to below the level of significance ('-) The Project will provide the necessary amount of parking by on -site means (3) The Project will comply with any applicable regulations regarding preferential parking areas and/or promotion of nde share (4) The Project will provide pedestrian and bicycle access to the site (5) The Project will promote and enhance the use of the MTA Green Line (6) The Project will implement the appropriate measures from the City's Transportation Demand Management policy, such as ndeshanng, carpooling and preferential parking (7) The Project will prop ide access to emergency vehicles (8) The Project will not significantly impact the traffic flow, for the westbound dual left -turn lanes at the intersection of El Segundo and Continental Boulevards ORDINANCE NO APPROVING EA-196 and OA 99 -' 12 %7/99 2 W 1, m PAGE NO u D?h (d) Open Space and Recreation Element —The Project and the Development Agreement are consistent with the goals and objectives of the Open Space and Recreation Element of the General Plan, in particular Policies OS1 -2 3, 2 5.2 S and 5 2, in at least the following ways (1) The Project will provide various on -site recreational facilities (2) The Project will provide open space areas, landscaping and street trees (e) Conservation Element - -The Project and the Development Agreement are consistent w ith the Consen ation Element of the General Plan, in particular Policies CN2 -5 _2- "and 2 -12, in at least the following ways (1) All landscape areas will be serviced by an automatic irrigation sN stem that uses recycled water (21 Reclaimed w ater shall be provided for landscaping uses by installation of a connection to the El Segundo Boulevard water line Through the use of appropriate landscaping and setbacks, the Project shall reflect and be consistent with the existing quality of the neighborhood =) The Property does not contain any rare or endangered plant or ammal species lfl !Boise Element The Project and the Development Agreement are consistent with the goals and objectives of the Noise Element of the General Plan in at least the follow in-, ways (1) The Project will mitigate all potential noise impacts and thereby meet the City's Noise Ordinance Standards g1 Air Quaht'% Element The Project and the Development Agreement are consistent with the goals and objects es of the Air Quaht} Element of the General Plan, in particular Policies AQ3- 1 1, 1 2, 12 -1 2 and l 3, in at least the following ways (1) The Project w ill mitigate air quality impacts to a )eve] of insignificance by implementing vanous traffic mitigation measures and complying with applicable rules by the South Coast Air Quality Management District (e g Rule 403) (2) The Project will incorporate energy conservation measures, including motion ORDINANCE NO APPROVING EA-490 and DA 99 -2 1217199 2 00 p m PAGE NO 7 �lZ.r sensitive light activation switches and applicable State energy conservation measures Zoning Consistenev (a) The Property is zoned Urban Mixed -Use North This zoning designation provides for a mixture of compatible commercial, office, research and development, retail, restaurant, and hotel uses The GACC Project entails many of these Identified uses. such as office, retail, restaurant, and additionally recreational uses, the subject Project, as a hotel use, adds to that mixture of uses (b) The MU -N Zone permits the above referenced range of uses at a maximum floor ratio (FAR) of 1 1 30 The Project FAR is consistent with the maximum allowed ratios provided by zoning, at approximately 0 78 1 FAR Findings Required For Development Agreements (a) The Development Agreement is entered into pursuant to City Council Resolution No 3268 and California Government Code Sections 65864 through 65869 5 (b) In accordance with that law, the Development Agreement identifies (1) the permitted uses as set forth in the amendment, and (2) the statutes, ordinances, rules, regulations and official policies governing zoning, development, density, permitted uses, growth management, environmental consideration and design criteria applicable to the Project as set forth in and incorporated by reference in Ordinance No 1287 (c) Further in compliance with the above referenced law, the original Development Agreement adopted by Ordinance No 1287, and incorporated herein by reference, contains the following provisions (1) Periodic review at least every twelve (12) months as set forth in paragraph 10 (2) A demonstration of good faith compliance upon review as set forth in paragraph 10 (3) A fixed duration for the development agreement as set forth in paragraph 13 (4) The maximum size of the proposed buildings as set forth in paragraph 6 and Exhibit `B' (5) Conditions, terms and restrictions concerning subsequent discretionary actions as set forth in paragraph 8 (6) Time when construction shall commence as set forth in paragraph 6 (7) Time when construction shall be completed as set forth in paragraph 6 (d) The benefits that will accrue to the people of the City from the adoption of the Development Agreement include the following ORDINANCE NO APPROVING EA-496 and DA 99 -2 1217799 2 00 1, m PAGE NO N 020 (1) Development of a property that is currently vacant and unused (2) Increasing and further stabilizing the City's tax base through development of new commercial businesses (3) Increase in employment opportunities for the City's cinzenn, (4) Development of a project that will increase the use of the MTA Green Line (5) Development of a project that is consistent with the elements of the General Plan (6) Development of a project that will not cause any significant em ironmental impacts (;) The Development Agreement will eliminate uncertamt} in planning and pro% ides for the orderly development of the Property (el The project is consistent with the objectives, policies, general land uses, and programs specified in the General Plan and any applicable specific plan in that the amendment to DA 98 -1 by allowing an approximate 45,608 square foot increase in the maximum size of the proposed hotel on Project Area One will not increase the number of rooms permitted in the hotel and would not add additional significant meeting or dining facilities The project would result in a FAR of approximately 0 78 1, which is below the maximum permitted b} the General Plan for the subject site Furthermore, adequate parking is provided for the subject expansion on -site, because the required parking is based on the number of rooms in the hotel, not the floor area of the hotel (f1 The project is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located in that all- suites hotel is compatible with the uses permitted in the Mixed -Use North Zoning district (g) The project is in conformity w nh the public convenience, general welfare and good land use practice in that the proposed floor area increase will make the best use of the land area a�atlable by allow in- the creation of a hotel designed to serve an extended stay segment of the hotel market not already served by existing hotels in this location of El Segundo, thus further benefiting the public convenience (h) The project will not be detrimental to the health, safety and general welfare in that it is consistent w ith the elements of the General Plan, the requirements of the Zoning Ordinance and is subject to review and approval by the City including on -site inspections during construction, prior to occupancy, and parking review after occupancy ORDINANCE NO APPROVING EA496 and DA 91) 12 7199 3 bU p m PAGE NO 9 Olt (1) The proposed amendment to the previously approved project will not adversely affect the orderly development of property or the preservation of property N alues in that it will benefit and make feasible the previously approved project 5 Findings Required Under CEOA (a) Approval of a development agreement is typically subject to the requirements of CEQA In connection with, and as a basis for the City Council approval of the original Development Agreement. Ordinance No 1287, the Council adopted the CEQA Findings detailed in Resolution No 4063, in which the NIND iN as adopted, which incorporated those Findings herein as though they were set forth in full, (b) An Environmental Assessment (EA -496), for the proposed additional approximate 45,608 square feet and left -turn pocket for the proposed hotel was prepared in accordance with the requirements of CEQA No significant new environmental impacts were identified that were not previously identified in the onginal NIND, (c) That ,k hen considenna the �r hole record, there is no evidence that the project 1A Ill have the potential for an adverse effect on wildlife resources or the habitat on which the iuldlife depends, because the project is in a built -out urban environment, and (d) That the City Council authorizes and directs the Director of Planning and Building Safety to file with the appropriate agencies a Certificate of Fee Exemption and de mmimis finding pursuant to AB 3158 and the California Code of Regulations Within ten (10) days of the approval of the Negative Declaration of Environmental Impacts, the applicant shall submit to the City of El Segundo a fee of S25 00 required by the County of Los Angeles for the filing of this certificate along with the required Notice of Determination As approved m AB 3158, the statutory requirements of CEQA will not be met and no vesting shall occur until this condition is met and the required notices and fees are filed Ntiith the County SECTION 2. NOR, THEREFORE, BE IT FURTHER ORDAINED that the City Council approves Em ironmental Assessment E A -496 and Development Agreement DA 99 -2, subject to the followme conditions Prior to approval of the building plans, the applicant shall develop plans, which indicate that the project is in substantial conformance with plans approved and on file with the Department of Planning and Building Safety Any subsequent modification to the project as approved shall be referred to the Director of Planning and Building Safety for a determination regarding the need for Planning Commission review of the proposed modification ORDINANCE NO APPROVING EA-496 and DA 99.2 12/7199 2 00 p m PAGE NO 10 022 t The applicant shall indemnify, defend, protect, and hold harmless the Cm, its elected and appointed officials officers, agents and employees from and against an� and all claims, actions. causes of action, proceedings, or suits which challenge or attack the validitv of the City's approval of Environmental Assessment EA -496 and Development Agreement 99 -2, Amendment to Grand Avenue Corporate Center Project Area 1 (Plan B) SECTION 3. This Ordinance shall become effective at midnight on the thirtieth (_ 0) da% from and after the final passage and adoption hereof SECTION 4. The City Clerk shall cemfj to the passage and adoption of this ordinance, shall cause the same to be entered in the book of onatnal ordinances of said Civ,. shall make a note of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted and shall H [thin 15 days after the passage or adoption thereof cause the same to be published or posted in accordance NN ith the laNx PASSED, APPROVED AND ADOPTED this 18th daN of Januan 2000 Mike Gordon Mayor %TTEST 51 ATE OF C �\LIFOR\1; ( OLNT) OF LOS ANGELES SS 0111 OF EL SEGLrNDO 1 Cmd% %lonesen, City Clerk of the Citv of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No «as dul,, introduced by said Cny Council at a regular meeting held on the 21" day of December, 1999 and was duly passed and adopted by said City Council, approved and signed by the %la\ or and attested to bN the City Clerk all at a regular meeting of said Council held on the I l dl da% of Januar% 2000 and the same was so passed and adopted by the following %ote \1 ES \OES -\BSENT %BST-%I\ Cmd� Mortesen City Clerk APPROVED AS TO FORM rk D Hensley City Attorney ORDINANCE NO APPROVING EA- 96 and DA 99 ' 12f7199 2 00 p m PAGE NO I I rl Recording Requested By and When Recorded Mail To: City Clerk City of E1 Segundo 350 Main Street El Segundo, CA 90245 SECOND AMENDMENT TO DEVELOPMENT AGREEMENT This Second Amendment To Development Agreement ( "Amendment ") is made this _ day of , 1999, by and between the CITY OF EL SEGUNDO, a city in the State of California ( "City ") , and EL SEGUNDO HHG HOTEL, L P. (the "Developer ") In consideration of the mutual covenants and agreements contained in this Agreement, the City anc Developer agree as follows. W I T N E S S E T H WriEREAS, The Developer is the successor - in- interest of certain reai property (the "Site ") , 3 081 acres in size, generally located along the west side of Nash Street and north side of E1 Segundo Boulevard to the west and north of the El Segundo Fire Station No 2, more commonly referred to as 2135 East E1 Segundo Boulevard, and more specifically described by the legal description shown on Exhibit "A" attached hereto. WHEREAS, Developer's predecessor - in- interest, MS Vickers II, LL--, a California general partnership ( "MS Vickers "), and the City, entered into that certain agreement (the "Development Agreement ") recoraed on June 30, 1998 as Instrument No. 98- 1109405 in the Official Records of Los Angeles County, California (the "Official Fecords ") WHEREAS, the City adopted Ordinance No 1291, approving the =_rst Amendment to the Development Agreement on January 19, 1999 (EA- DA 98 -2) to allow the expansion of the Recreational Facility .tanned for Project Area 4 under Plan B of the proposed project from 12D,000 square feet to 135,000 square feet WHEREAS, Developer and the City have agreed to make certain amendments to the Development Agreement WHEREAS, on December 9, 1999, the Planning Commission of the _ty of El Segundo held a duly noticed public hearing on the Developer's application for this Agreement Kcvsed 1V W99 WHEREAS, on , 1999, the City Council held a duly noticed public hearing on the Developer's application for this Agreement WHEREAS, on , 1999, the City Council of the City adopted Ordinance No approving this Agreement with the Developer. NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows 1 Building Size The proposed square footage for hotel use allowable under Plan B on Exhibit "B" of the Development Agreement is hereby amended as described in Exhibit "B" attached hereto to reflect the revised planned square footage of the proposed hotel Median Notwithstanding anything contained in the Development Agreement to the contrary, or in any ordinances, resolutions, permits, codes, rules, regulations, laws or official policies relating to the foregoing, in connection with the aevelopment of the Property, Developer and the City hereby agree that Developer shall be permitted to construct a left -turn pocket in the median island in E1 Segundo Boulevard ( "Median Island Cut ") in order to allow eastbound traffic on E1 Segundo Boulevard to access the Site The design of the Median Island Cut shall be in substantial conformance with the site plan (Exhibit "C "). The Developer shall be responsible for the cost of design and construction of the Median Island Cut in E1 Segundo Boulevard The City shall reimburse the developer twenty -five percent (25%) of the ac--ual cost of design and construction of the Median Island Cut Reimbursement shall be made prior to the issuance of a Certificate of occupancy for the development on the property abutting the east side of the Site ( "City Parcel "), a legal description of such property is provided in Exhibit "D ". 3 Access Easement If the Developer constructs the Median sland Cut, then the Developer shall grant an access easement ( "Easement ") to the City and any successor -in interest to the City Parcel for vehicular access across the Site to the City Parcel The Easement shall be recorded prior to completion of construction of the Median Island Cut. The location of the Easement shall be in substantial conformance with the site plan (Exhibit "C ") 4 Contingencies Approval of the revised planned square foctage of the proposed hotel is not dependent nor contingent upon construction of the Median Island Cut or granting of the Easement If the developer does not construct the Median Island Cut, the developer Rmscd 12/9199 2 i�5 is not obligated to grant the Easement. The developer would still be entitled to construct a hotel with the building area depicted in Exhibit S. 5. No Further Modifications. Except as expressly amended or modified hereby, all other terms, conditions, covenants and provisions contained in the Development Agreement shall remain unmodified and in full force and effect. 6 Counterparts This Amendment may be executed in one or more counterparts, each of which shall be deemed to constitute an original, but all of which, when taken together, shall constitute one and the same instrument, with the same effect as if all of the parties to this Amendment had executed the same counterpart 7 Severance. If this Agreement, or any portion thereof, is for any reason held to be invalid or unenforceable by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the Development Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written. Attest City Clerk (Seal) APPROVED AS TO FORM: ity A rney CITY OF EL SEGUNDO, CALIFORNIA, a municipal corporation By. Mayor EL SEGUNDO HHG HOTEL, L.P A CALIFORNIA LIMITED PARTNERSHIP By: Name. Title: 3 Rev,scd 12/9/99 n��G STATE OF CALIFORNIh ) ss COUNTY OF LOS ANGELES ) On , 1999, before me, , a Notary Public in and for said State, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he /she executed the same in his /her authorized capacity, and that by his /her signature on the within instrument such person, or the entity upon behalf of which such person acted, executed such instrument WITNESS my hand and official seal Signature (Seal) STATE OF CALIFORNIA ) ss COUTJTi OF LOS ANGELES ) On 1 1997, before me, , a Notary Public in and for said State, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he /she executed the same in his /her authorized capacity, and that by his /her signature on the within instrument such person, or the entity upon behalf of which such person acted, executed such instrument WITNESS my hand and official seal Signature V a 2 (Seal) 0 2 r EXHIBIT "A" SITE LEGAL DESCRIPTION LOT 8 OF TRACT NO. 52427, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP FILED IN BOOK 1229, PAGE 42 TO 44 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY 4 ?F, EXHIBIT "B" DESCRIPTION OF PROJECT The Developer proposes to develop the Site as follows (see Exhibit 'C' for the alternative site plans). Plan 'A' - Maximum Allowable Development Under CEQA Clearance Proiect Area No Use Net Floor Area 1 Office 135,000 s.f R &D 45,000 s f 2 Office 253,800 s f R &D 84,600 s f 3 Office 229,500 s.f R &D 76,500 s.f. 4 Office 179,343 s.f. R &D 59,781 5 Hotel (200 rooms) 105,000 s.f includes 3,500 s f. restaurant Note The Developer shall be permitted to make one or more of the following substitution of uses. 7 ,i11 Plan 'B' - Maximum Allowable Development Under CEQA Clearance Project Area 1 2 y 5 W:' J Substitute Uses 180,000 s f Hotel and restaurant office /R &D 150 rooms (110,000 s.f ) 338,400 s.f 293,760 s.f office, office /R &D 32,640 s.f. R &D, and 12,000 s f day care center 306,000 s f 121,500 s f. office office /R &D 13,500 s f. R &D 239,124 s f 135,000 s.f. office /R &D recreation /sports training facility .includes 15,500 s.f of office space) with a 1,500 s f. snack bar, a 3,000 s f, restaurant and a 7,000 s f. retail store Hotel (200 rooms) (No change.) includes 3,500 s f. restaurant "0 J EXHIBIT 'C' SITE PLAN (,3i ��� a a C) M. W Z--.t N •o u � W.z S:�iN75 R9" I � t Op -O j < N I U�Izt I II r \ rim II II ^ I l i 1 I II II i �R, 1 �'1 I � F-1 II II I - � II II I I I I Fi II II U II II I I 1 1 rO, II II W I I y I I II II II II ..1 m II II O II I W f f W I II O P1 9 a a OVAMOS ♦4 'IrZNSNL6N0� EXHIBIT "D" CITY PARCEL LEGAL DESCRIPTION PARCEL 1. THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN, IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, DESCRIBED AS FOLLOWS- BEGINNING AT THE INTERSECTION OF THE EASTERLY LINE OF SAID SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER WITH THE NORTH LINE OF EL SEGUNDO BOULEVARD, 40 00 FEET WIDE, THENCE NORTHERLY ALONG SAID EAST LINE A DISTANCE OF 160 00 FEET, THENCE WESTERLY AND PARALLEL WITH SAID NORTH LINE OF EL SEGUNDO BOULEVARD, A DISTANCE OF 270.00 FEET, THENCE SOUTHERLY AND PARALLEL WITH SAID EAST LINE TO AN INTERSECTION WITH THE NORTH NINE OF EL SEGUNDO BOULEVARD, THENCE EASTERLY ALONG SAID NORTH LINE TO THE POINT OF BEGINNING. EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT, WITHIN OR UNDERLYING OR THAT MAY BE PRODUCED FROM SAID LAND, AND ALSO EXCEPTING AND RESERVING TO THE GRANTOR, IT'S SUCCESSORS AND ASSIGNS, THE SOLE AND EXCLUSIVE RIGHT TO DRILL SLANTED WELLS FROM ADJACENT LANDS INTO AND THROUGH THE SUBSURFACE OF SAID LAND FOR THE PURPOSE OF RECOVERING SAID RESERVED PRODUCTS FROM SAID LAND AND FROM OTHER PROPERTIES, PROVIDED HOWEVER, THAT THE SURFACE OF SAID LANDS SHALL NEVER BE USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION OR REMOVAL OF SAID RESERVED PRODUCTS, AS IN THE DEED FROM STANDARD OIL COMPANY OF CALIFORNIA, A CORPORATION, RECORDED APRIL 11, 1950 AS INSTRUMENT NO 483, IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS d PAitCEL 2 THE SURFACE AND 300 FEET OF THE SUBSURFACE VERTICALLY IN DEPTH BELOW THE SURFACE, AS SAID SURFACE EXISTED ON NOVEMBER 29, 1962, OF THE FOLLOWING DESCRIBED PROPERTY THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, SAN BERNARDINO MERIDIAN, IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS SHOWN ON MAP RECORDED IN BOOK 1 PAGES 507 AND 508 OF PATENTS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS- BEGINNING AT A POINT ON THE NORTHERLY BOUNDARY LINE OF THAT CERTAIN PARCEL OF LAND CONVEYED BY STANDARD OIL COMPANY OF CALIFORNIA TO THE CITY OF EL SEGUNDO BY DEED DATED FEBRUARY 6, 1950 AND RECORDED APRIL 11, 1950 IN BOOK 32811 PAGE 79 OF OFFICIAL RECORDS OF SAID LOS ANGELES COUNTY, DISTANT WESTERLY THEREON 50.0 FEET FROM THE NORTHEAST CORNER OF SAID PARCEL OF LAND CONVEYED BY DEED DATED FEBRUARY 6, 1950, THENCE WESTERLY ALONG SAID NORTHERLY BOUNDARY LINE 160 0 FEET, THENCE NORTHERLY, PARALLEL WITH THE EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 7, A DISTANCE OF 75 0 FEET, THENCE EASTERLY, PARALLEL WITH SAID NORTHERLY LINE OF THE LAND CONVEYED BY DEED DATED FEBRUARY 6, 1950, 160 0 FEET TO A POINT ON A LINE THAT IS PARALLEL WITH AND 50 FEET WESTERLY MEASURED AT RIGHT ANGLES FROM SAID EASTERLY LINE OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 7, THENCE SOUTHERLY ALONG LAST SAID PARALLEL LINE 75 0 FEET TO THE POINT OF BEGINNING EXCEPT THEREFROM ALL OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS, WHETHER SIMILAR TO THOSE HEREIN SPECIFIED OR NOT, WITHIN OR THAT MAY BE PRODUCED FROM SAID PARCEL 500 FEET IN DEPTH, PROVIDED, HOWEVER, THAT THE SURFACE OF SAID PARCEL SHALL NEVER BE USED FOR THE EXPLORATION, DEVELOPMENT, EXTRACTION, REMOVAL OR STORAGE OF SAID OIL, GAS, ASPHALTUM AND OTHER HYDROCARBONS AND OTHER MINERALS, AS RESERVED BY STANDARD OIL COMPANY OF CALIFORNIA, A DELAWARE CORPORATION, RECORDED MARCH 7, 1963 AS INSTRUMENT NO 238, I14 BOOK D -1944 PAGE 456 OF OFFICIAL RECORDS. ASSESSOR'S PARCEL NO 4138- 007 -900, 902, 903, 904 2 4 CITY OF EL SEGUNDO INTERDEPARTMENTAL CORRESPONDENCE MEETING DATE: December 9, 1999 TO- Honorable Chairman and Members of the Planning Commission FROM' James M Hansen, Director of Planning and Building Safety THROUGH Laurie B Jester, Senior Planner STAFF I PLANNER Paul Garry, Assistant Planner A SUBJECT Environmental Assessment EA -496, Development Agreement 99 -2 Second Amendment to Grand Avenue Corporate Center Development Agreement Address 2135 East El Segundo Boulevard Applicant- City of El Segundo Property Owner El Segundo HHG Hotel, L.P REQUEST The City is requesting approval of an Environmental Assessment and a Development Agreement Amendment The applications include two requests as follows 1) modify a previously approved Development Agreement to increase the maximum permitted building area for a previously approved 150 -room hotel from a maximum of 95,000 square feet to a maximum of 110,000 square feet, and, 2) allow the property owner permission to construct a left -turn pocket in the El Segundo Boulevard median to allow access to the property from eastbound El Segundo Boulevard Additionally, the developer would grant an access easement to the City of El Segundo across a portion of the front of the subject property in order to provide emergency vehicle access to the City Fire Station #2 (abutting the east side of the project site) via the new El Segundo Boulevard left -turn pocket RECOMMENDATION The Planning staff recommends the Planning Commission adopt Resolution No 2459 recommending that the City Council approve Environmental Assessment EA -496 and Development Agreement 99 -2 (Second Amendment), and, find that there are no potential environmental impacts created by the project Staff believes the proposed Development Agreement Amendment would achieve the goal of ensuring a successful hotel can occur on Protect Area One of the Grand Avenue Corporate Center The Amendment will provide the developer the ability to construct an "all- suite" hotel with larger, higher quality rooms than originally anticipated, in order to meet the market demands and better service their customers This type of extended stay segment of the hotel market is not presently serviced by the existing hotels in this location of El Segundo The proposal will allow for the ability to improve vehicle access to the site The Agreement also fulfills the City's need to secure a viable means of access to Fire Station #2, as well as any other potential future development on the City owned property should it become desirable in the future BACKGROUND On May 19, 1998, the City Council adopted Ordinance No 1287, approving entitlements, including a Development Agreement (DA 98 -1), for the Grand Avenue Corporate Center (GACC), a 23 acre mixed - use commercial project generally located on the west side of Nash Street between Manposa Avenue and El Segundo Boulevard Exhibit 'B' of the Development Agreement established the maximum project approval for Protect Area One under "Plan B" as a 150 -room hotel with a maximum floor area of 64,392 square feet , On June 1, 1999, at the request of a potential developer for the hotel site, staff requested clarification /interpretation from the City Council of the permitted maximum development entitled for Project Area One for "Plan B" of the GACC Specifically, the Council reviewed whether the total room count or the total square footage was the controlling factor in determining the maximum size for the development The Council determined that the original environmental approval was based on the number of rooms in the hotel and that the potential impacts identified would be associated with the number of rooms, not the overall size of the buildings Therefore, the Council confirmed that the proposed Project Area One hotel was approved for a maximum of 150 -rooms and that the area could exceed the 64,392 square feet originally described in Exhibit 'B' of the Development Agreement, provided the total building area did not exceed 95,000 square feet PROJECT DESCRIPTION The developer of the proposed hotel has now determined that the project they would like to construct on the property would need to be larger than the 95,000 square feet approved on June 1, 1999 The number of rooms would remain a maximum of 150 consistent with the Council's clarification The draft Development Agreement Amendment contains a revised Exhibit 'B' which would allow the proposed hotel for Project Area One for Plan B to be a maximum of 110,000 square feet in area Adcitionally, the developer also desires to improve the vehicular access to the property by constructing a left-turn pocket in the raised median on El Segundo Boulevard to allow access to the hotel from eastbound El Segundo Boulevard Currently, access to the property would only be possible from southbound Nash Street and westbound El Segundo Boulevard However, since Nash Street is currently one -way, access off Nash is limited and U -tums are prohibited from east -bound El Segundo Boulevard at Nash Street, which further limits convenient access to the site At the same time, the City is in the process of designing a new fire station to replace Fire Station No 2 on the northwest comer of El Segundo Boulevard and Nash Street This station abuts the east and south side of the proposed hotel property The preliminary design for the new fire station calls for fire trucks to enter the new station from the west side of the new building and exit the east side onto Nash Street Due to site constraints it will be difficult for fire vehicles to enter the station from the existing driveway on Nash Street As a result, the City desires to provide straighter access to the future fire station building by utilizing an easement across a portion of the front of the proposed hotel property from El Segundo Boulevard Fire trucks returning to the station after a call could use the left turn pocket, cross the hotel property via the easement, and then enter the station The Development Agreement also allows for other vehicles to use the easement if the City does not build the fire station, and the site is put to another purpose, including the sale of the property to a private developer The design of the left -tum pocket and access easement is depicted in Exhibit 'C' of the draft Development Agreement Amendment The draft Development Agreement Amendment is also structured to require the granting of an access easement only if the developer chooses to construct the median cut to install the left turn - pocket If the developer does not build the left -turn pocket, the easement would not be required The City would also reimburse the developer for 25% of the actual construction costs if the left -turn pocket were built 2 iE SITE DESCRIPTION The site is currently vacant and is relatively level with very little vegetation The site is unpaved, contains no unique geologic features, and has an Irregular "L" shape The project site is located in the Urban Mixed -Use North (MU -N) Zone SURROUNDING AREA The proposed project for which the Development Agreement Amendment is sought Is located within the northeast portion of the City of El Segundo, with convenient access to the San Diego (1 -405) Freeway and Glenn Anderson (1 -105) Freeway This portion of the City is designated as a commercial and industrial area, which contains the Raytheon campus, office buildings, and light industrial uses in the area The adjacent land uses immediately north of the project area are primarily office, research & development, light manufacturing, recreational, and hotel Land uses across Nash Street to the east are office, light industrial, and a Metro Greenline Station South of the property across El Segundo Boulevard is a large office and research and development facility for Raytheon West of the property are primarily office uses CODE CONSIDERATIONS Development Agreement Development Agreements are subject to the provisions of State law and City Council Resolution No 3268 A Development Agreement vests to the developer the right to construct the intended land use and intensity Vesting a right to construct means that the developer has a guaranteed right for a specified period of time to build an approved project regardless of subsequent planning, zoning or other land use decisions in the City that might otherwise have affected the developer's properly The terms, conditions, schedule and fiscal commitments are essential parts of a Development Agreement, and are subject to public hearing approval by the Planning Commission and City Council and adoption of a Resolution by the City Council Resolution No 3268 requires that the Planning Commission make the following determinations in its recommendation to the City Council That the proposed Development Agreement is consistent with the objectives, policies, general land uses and programs specified in the general plan and any applicable specific plan, 2 is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located, 3 is in conformity with public convenience, general welfare and good land use practice, 4 will not be detrimental to the health, safety and general welfare, and, 5 will not adversely affect the orderly development of property or the preservation of property values The original Development Agreement vested the right to construct the 150 -room hotel The proposed Amendment would only revise the size of the building and access to the property 3 �r ENVIRONMENTAL REVIEW A draft Initial Study was prepared by City staff for the project to evaluate the potential environmental impacts related to the increase in budding area and left -tum pocket No significant adverse environmental impacts were identified, and a Negative Declaration of Environmental Impacts is proposed The draft Initial Study is currently being circulated for City inter- departmental review and comments, as required by City Council Resolution No 3805 and State CEQA guidelines A Negative Declaration of Environmental Impacts has been prepared A Negative Declaration of Environmental Impacts was also previously certified by the City Council on May 19, 1998 under EA-430 for the original development Agreement for the Grand Avenue Corporate Center protect The Initial Study for this project examined the impact of the additional building area and found that the increase in building size from that approved in the previous CEQA analysis (64,392 square feet) would not create any additional impacts (i e , traffic generation, air quality impacts) beyond that already studied because the original analysis used the number of rooms, not budding area, as the basis for measurement The proposed "all- suites" hotel will merely have larger rooms than originally anticipated in the Development Agreement There will be no additional meeting or dining facilities, which could potentially increase traffic generation As stated in the Initial Study, a Site Access Evaluation Report was prepared by the Developer's Traffic Engineer (Linscott, Law, and Greenspan) to determine if the proposed left -turn pocket could be constructed without negatively impact existing traffic and circulation The Study concluded that the left - turn pocket would not adversely impact traffic in the area, including the dual left -turn lanes for westbound traffic at the intersection of El Segundo and Continental Boulevards which would have to be shortened by the construction of the new left -turn pocket EXHIBITS A (dizaft) Resolution Pie 2469 C Site Access Evaluation Study D Original (approved) Development Agreement E Initial Study, dated September 17, 1997 F Plans Prep�d by� _ T� Paul Garry Assistant Planner i Re sewed b Laurie B Jester LY Senior Planner Approved by ti am M Hansen re or of Planning and Building Safety 2 E N G I N E E R S OCT ENGINEERS S, PLANNERS - TRAFFIC, TRANSPORTATION, PARKING J :V� 1580 Corporate Drive, Suite 722 • Costa Mesa, Calnornia 92626 Phone 714 641 -1587 • fax 714 641 -0139 September 21, 1999 LLG Reference No 2- 992077 -1 Mr Jeremy Andrus HUNTINGTON DEVELOPMENT GROUP 100 Wilshire Boulevard, Suite 1100 Santa Monica, California 90401 SUBJECT. SITE ACCESS EVALUATION FOR THE RESIDENCE INN PROJECT El Segundo, California Dear Mr Andrus Linscott, Law & Greenspan, Engineers (LLG) is pleased to subnut this Site Access Evaluation for the development of a Residence Inn at Grand Avenue Corporate Center in El Segundo, Califonua The Residence Inn project site will be located on a vacant 3 0± acre parcel of land, adjacent to the City of El Segundo Fire Station No 2 The project site will be situated on the north side of El Segundo Boulevard, between Nash Street and Continental Boulevard. Access to the project site is proposed as a nght - in/nght -out driveway on Nash Street and a left- m/nght- in/nght -out driveway on El Segundo Boulevard Based on the proposed access opportunities and existing roadway characteristics, this letter report evaluates the feasibility of an eastbound left -turn pocket into the project site via El Segundo Boulevard EXISTING AREA TRAFFIC VOLUMES Existing daily westbound left -tum traffic volumes at the intersection of El Segundo Boulevard and Continental Boulevard have been obtained via machine road tube counters. The traffic volumes were collected by Transportation Studies, Inc (TSI) on three consecutive weekdays, represented below Phd,p M L,nscop PE (Rel I Jack M Greenspan P E William A Law P E (Ret 1 Paul W Wilkinson P E John P Keating P E David S Shender, P E Pasadena -626 796 -2322 • San Diego - 619 299 -3090 - Las Vegas - 702 451 -1920 • An LG2W6 Company E N G I N E E R$ • Tuesday, August 21, 1999 • Wednesday, September 1, 1999 • Thursday, September 2, 1999 Mr. Jeremy Andus HUNTINGTON DEVELOPMENT GROUP LLG Reference No 2- 992077 -1 September 20, 1999 Page 2 The traffic volumes for each left -turn lane were collected independently of one another to determine the utilization patterns of each left -turn lane Table 1, located at the rear of this letter report, summarizes the count data on an hourly basis As shown, a maximum of 39 vehicles made a westbound left -turn in the number one left-rum lane for any one hour throughout the three count days Similarly, a maximum of 42 vehicles was found to make a westbound left -turn in the number two left -turn lane during any single hour Appendix A contains the 24 -hour count data sheets TRAFFIC FORECASTING METHODOLOGY In order to estimate the traffic impact characteristics of the proposed Residence Inn project, a multi -step process has been utilized, The first step is traffic generation, which estimates the total amving and departing traffic on a peak hour and daily basis The traffic generation potential is forecast by applying the appropriate vehicle trip generation equations or rates to the project development tabulation The second step of the forecasting process is traffic distribution, which identifies the origins and destinations of inbound and outbound project traffic These origins and destinations are typically based on demographics and existing/expected future travel patterns in the study area. The third step is traffic assignment, which involves the allocation of project traffic to study area streets and intersections. Traffic assignment is typically based on minimization of travel time, which may or may not involve the shortest route, depending on prevailing operating conditions and travel speeds Traffic distribution patterns are indicated by general percentage orientation, while traffic assignment allocates specific volume forecasts to individual roadway links and intersection turning movements throughout the study area PROJECT TRAFFIC CHARACTERISTICS Project Traffic Generation Traffic generation is expressed in vehicle trip ends, defined as one -way vehicular movements, either entering or exiting the generating land use Generation equations and/or rates used in the traffic forecasting procedure are found in the Sixth Edition of Tnp Generation, published by the Institute of Transportation Engineers (ITE) [Washington D.C., 1997] 040 Mr. Jeremy Andus HUNTINGTON DEVELOPMENT GROUP LLG Reference No 2- 992077 -1 September 21, 1999 E N G I N E E R S Page Table 2 summarizes the trip generation rates used in forecasting the traffic volumes of the proposed project and presents the forecast peak hour and daily protect traffic volumes for a "typical" weekday Trips generated by the proposed project were estimated using ITE Land Use Code 311 (All Suites Hotel) rates As shown, the proposed Residence Inn project is expected to generate 1,235 daily, two -way trips, with 84 trips (51 inbound, 33 outbound) anticipated during the AM peak commute hour and 92 trips (48 inbound, 44 outbound) produced during the PM peak commute hour Project Traffic Distribution and Assignment The general, directional traffic distribution pattern for the proposed Residence Inn project is presented in Exhibit 1, located at the rear of this letter report following the tables Project traffic volumes, both entering and exiting the site, have been distributed and assigned to the adjacent street system based on the following considerations 1 The site's proxinuty to mayor traffic carvers (i e. I -105 Freeway, I -405 Freeway, Sepulveda Boulevard, etc ), 2 Expected localized traffic flow patterns based on adjacent street channelizauon and presence of traffic signals, and 3 Ingress /egress availability at the project site The anticipated AM and PM peak hour project traffic volumes associated with the proposed development project are presented in Exhibit 2 The traffic volume assignments presented in the above mentioned exhibit reflects the traffic distribution characteristics shown in Exhibit I and the traffic generation forecast presented in Table 2 As shown, 11 and 9 vehicles are projected to make a left-tam into the Residence Inn via El Segundo Boulevard during the AM and PM peak hours, respectively Also shown in Exhibit 2 are the existing westbound left -turn traffic volumes for each turn lane at the intersection of El Segundo Boulevard and Continental Boulevard LEFT -TURN STORAGE LENGTHS A left-turn pocket storage length is generally determined by the standard traffic engineering design practice of providing one foot of turn pocket storage length per peak hour vehicle At a minimum pocket storage lengths should be able to accommodate two queued vehicles at any one time, which translates to a minimum pocket length of fifty feet (50') Ai Mr Jeremy Andus HUNTINGTON DEVELOPMENT GROUP LLG Reference No 2- 992077 -1 September 21, 1999 E N G I N E E R s Page Therefore, based on the existing peak hour left -tum traffic volumes and storage length criteria, a minimum storage length for the westbound left -turn pocket at the intersection of El Segundo Boulevard and Continental Boulevard should be 100 feet (50' per left -rum lane) with a 90 foot transition Similarly, a mmunum storage length of 50 feet with a 90' transition should be provided for Residence Inn traffic entering the project site via a left -turn from El Segundo Boulevard The existing dual left -turn lanes on El Segundo Boulevard at Continental Boulevard have approximately 1,200 feet (dual 593 -foot left -turn pockets) of left -tum pocket storage length This existing capacity translates to approximately 1,200 vehicles mming left from westbound El Segundo Boulevard into the Hughes Aircraft Company parking lot entrance Based upon the traffic volumes collected, the existing westbound left -turn pockets on El Segundo Boulevard at Continental Boulevard have an excess of capacity While the existing turnwg volumes for westbound El Segundo Boulevard into the Hughes Aircraft Company parking lot are very low, the nature of the aerospace business is such that large turning volumes could appear in a short period As such, it would be prudent to retain the majority of the westbound left -turn storage length capacity on El Segundo Boulevard at Continental Boulevard The projected turning volumes from eastbound El Segundo Boulevard into the Residence Inn project are also very low We believe the existing raised median on El Segundo Boulevard immediately in front of the proposed Residence Inn can be modified to maintam the majority of the westbound left -turn storage capacity and allow eastbound left -turns into the proposed Residence Inn Exhibit 3 illustrates the proposed channelized plan as described above RECOMMENDATIONS Based on the traffic volumes collected and the anticipated traffic volumes generated and attracted by the proposed Residence Inn, we make the following recommendations 1) Modify the existing raised median on El Segundo Boulevard, between Nash Street and Continental Boulevard, to allow eastbound left -turns into the Residence Inn 2) Provide approximately 150 feet of eastbound left -turn storage capacity 3) Configure the modified raised median to prohibit southbound -to- eastbound left -turns from the Residence Inn project driveway onto El Segundo Boulevard L Mr Jeremy Andus HUNTINGTON DEVELOPMENT GROUP LLG Reference No 2- 992077 -1 September 21, 1999 E N G I N E E R s Page 5 4) Configure the modified raised median to maintain as much westbound left -rum pocket storage as possible These recommendations are compiled in Exhibit 3 Thank you for the opportunity to be of service Should you have any questions regarding this report or wish to discuss any aspects of it, please call me at (714) 641 -1587 at your convenience Sincerely, LINSCOTT, LAW & GREENSPAN, ENGINEERS ames D Otterson, P E , P L.S Assoclate Principal cc file Christopher H. Nguyen Transportation Engineer II attachments Table 1 — Existing Year 1999 Westbound Left-Turn Traffic Volumes (El Segundo Boulevard at Continental Boulevard) Table 2 — Project Traffic Generation Forecast Exlubit 1 — Project Traffic Distribution Pattern Exhibit 2 — Existing and Project Traffic Volumes Exhibit 3 — Proposed Channelization Plan N 12000129920771xptQ1077•tg dx W �i a •+ T R � x a ra z ti k W N_ Q l O Q it z U z r z c U Z d Q ti a J Q z J 0 z 5� v W C G:W z 0 C OD d G G u C u V C 1 4A y' C,� b M h y �O N h a0 .n •� �D �O n .-• 4 V N h N V' Q. M vi N^ D h ^ .•• N T �• M 00 - .•. N n _ C N N . CC ntC dl d{ . .b - { M .--• •� .- 'V � N N M b O O � � h h vi .D r v'f V\ �p t� N xNw' ail q. O - h b vl r V N �/t V N N �• N N t� L r� iM M t'1 R M .-. r1 M V N •-• ••• M N ••.• O� �. � Vl .- �. .D V " ;P I` t� .�a Z� ���E¢ a ill N M 00 N -• GO �D N l0 N M1 N h N n N �p 33 ]F �� b O Q v1 V1 M1 M N N< M N - �• N —� .� N N E Ol T s ;W a, N M �- C cc cc ccN cc cc- cc cc cc O O O O O O O O O O O O O p p O O O O O O O O O 1 4A E N G I N E E R S TABLE 2 PROJECT TRAFFIC GENERA'T'ION FORECAST' Residence Inn, El Segundo DESCRIPTION DAILY ii 2 -WAY AM PEAK HOUR PM PEAK HOUR IN OUT TOTAL IN OUT TOTAL Tri Generation Factors • All Suites Hotel (TE/Rooms) 923 034 022 056 0 32 029 061 Trio Generation Forecast • Residence Inn (150 Rooms) 1,335 51 33 84 48 44 92 Notes I Source Trip Generation, 6th Edition Institute ofTrmsponauon Engineer (ITE) [Washington D C , 19971 TE = Trip Ends p�Taa1999 na, �PW-P 6661 -OZ -60 IZ%91 dOl 6yI- LLOZ \aV\UOZ669\OOOZ \" O J - ^ m - N is HSVN ( �7 o I zol O z O F H N N U LL) z W Z O F, a O U F r � i 1J3f'Oad -- —_1 ca x x m a w s N OAIG WIN3NI1NO0 N 0 O W W ri 1 a �, ? W F N 1 {/H W —, WT z z C) z W �W U � Z F U W A U fs, H U W W ti V< �= a Z U W a w EL O O Z Y z O U Zo X X � V� J Q � n N � C W O O�V1 W Z V1;'%%w o =SV �[ W aory�wap 6561-OZ-60 9VSt S1 d0l 6y ALtDZ\ V10L66L \OODZ \� �G m � m U 2C> iO f 1S HSfN� gfOl L=- j N Z � F- yQ.. N 1n W � 1'r Z U 4 W 0 h a- c) � O ,AG i 13708d C7 x 9 m O V C J 0 0 � O W O M N N OI N I< M 0A18 - WIN3NLLN00 0 O Z W W lQ m c W Z 0 LLJ ~ c) � yW x U Ci z W � v H w m g U L W ti Of Cl. W ^ I J N 0 W ] U o� z CL Z a Wz K U IL Q rn = n aY w a � z � X Q W !I 11 Y N Y N >x< Y � { X IX 1 J 6 N a °z O.� i Had EXEMPT FROM RECORDER'S FEES PRIVATE Pursuant to Government Code §§ 6103, 27383 Recording Requested B-�7 and When Recorded Return to- CITY CLERK CITY OF EL SEG=O 98 1109405 14ak?'�m IN i 3:21 PM JUN 30 1998 DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF EL SEGUNDO AND M.S. VICKERS II, LLC fps C! MAY IIM ��_ - - - -- 043 260 THIS AGREEMENT SHALL BE RECORDED WITHIN TEN DAYS OF EXECUTION BY ALL PZ1RTIES HERETO PURSUANT TO THE REQUIREMENTS OF GOVERNMENT CODE §65866.5 `_I 4 0 DEVELOPMENT AGREEMENT This Development Agreement ( "Agreement ") is made this day of J—u OE , 1998, by and between the CIT: OF EL SEG=O, a city in the State of California ( "City "), and MS VICKERS II, LLC (tne "Developer ") In consideration of the mutual covenants and agreements contained in this Agreement, the City and Developer agree as follows: 1 Recitals This Agreement is made with respect to the -following facts and -for the following purposes, each of wricn are acknowledged as true and correct by the parties A The City is authorized pursuant to Government Code Sections 658664 throuah 65869.5 to enter into b= ndir_c agreements w_ch persons or entities having legal or equitable interests in real property for the development of such nrOperty in order 7o establish certainty in the development rOCeSS. Tne Developer is the owner of certain real property, __ C3 acres in size, generally located along the west side of Nash Street between Mariposa Avenue and El Segundo Boulevard ;tae "Site ") and more specifically described by the legal description shown on Exhibit A attached hereto. C The Parties desire to enter into this Agreement in conformance with the Government Code and the City of E1 Segundo Munic -pal Code __- order to achieve the development of the Site as expressly orovided under the terms of this . reement D The development for the Site, as proposed by the Developer, will consist of the construction of a mixed -use development, as described in Exhibit B attached hereto (the "ProDect") E On March 26, April 9, and 'April 23, 1996 , the Planning Commission of the City of El Segundo held duly noticed public hearings on the Developer's application for 3 (' 5 L 2600 this P_areement F. on May 5, 1998, the City Council held a duly noticed public hearing on the Developer's application for this Agree- ment G. On May 19, 1998, the City Council of the City adopted Ordinance No 1287 approving this Agreement wits Developer. H The C_tv desires to obtain the binding agreement of Developer :or the development of the Site in accordance t the provisions of this Agreement. The Developer desires to obtain the bind -nc agreement of the City tc permit the Developer to develop the D -c7ect and S_te in accordance with the "Applicable Rules" (as nereinafter defined) , including any modifications permitted by tnis Agreement i Developer has applied to the City in accordance w_tn appl_cahle procedures for approval of this mutually bind -nc �Greement The PlaP?'na Commission and City Council of zv nas given notice of intention to consider this Agreement, -as conducted public hearings thereon pursuant to the Government Code, and has found that the provisions of this greemenz are consistent with the City's adopted plans and policies, the "Zoning ordinance" (as hereinafter defined) and the City of El Segundo's General Plan. K This Agreement is consistent with the present public health, safetv, and welfare needs of the residents of the Citv o= E1 Segundo and the surrounding region The City has specifically considered and approved the impact and benefits of tr_is ProDect upon the welfare of the region. i This Agreement will bind the City to the terms and obligations specified in this Agreement and will limit, to the degree specified in this Agreement and under State law, the future exercise of the.City's ability to delay, postpone, pre- clude or regulate development of the Pro3ect on the Site except as provided for herein. z '�5� M. P.n environmental review has been conducted and approved in ccn]unction with the above referenced Pro]ect Approvals in accordance with the applicable statutes„ ordinances, and regulations of the State of California and of the City of El Segundo. N This Agreement eliminates uncertainty in plars__nc and provides for the orderly development of the Pro]ect Sate. Further, this Agreement eliminates uncertainty about the validity of exactions to be imposed by the City, allows _nstallat on of necessary improvements, provides for pudic services appropriate to the development of the Project Sate, and Qeneraliv_ serves the zublic interest within the C_tv_ of __ Segundo and the surrounding region. 01 The City is e-tertna into this Agreement an part )-cause anticipates that the P1'O]eCt, OL1Ce Completed, w_$ N aenera_e a sunstant?al positive impact to the City In particular, the City ancacapates that the contemplated Hotel port_cn of the Pro]ect will be a significant ccntr_ou_ing =actor towards such positive impact and will offset the negata ve -fiscal impact of the office portions of the Prc3ect. 2 Definitions In this Agreement, unless the context otherwise reouires (a) "Appl1cable Rules" means- (I) statutes, ordinances, the rules, regulations, and official policies of tr_e City in force as of the "Effective Date" (as hereinafter defined) governing zoning, development, density, permitted uses, growth manage- ment, envaronmencal consideration, and design criteria applicable to the Pro]ect as modified by Sections 6b, 6c, and 6d of this Agreement, and (ii) the mitigat-ion measures adopted by the City and the conditions imposed by this Agreement and the Pro]ect's Discretionary Approvals. (b) "Discretionary Actions, Discretionary Approvals" are actions which require the exercise of ]udgment or a decision, and which contemplate and authorize 3 - M_ 2cn,l the imposition of revisions or conditions, by the City, including any board, commission, or department of the City and any officer or employee of the C ty, in the process of approving or disapproving a particular activity, as distinguished from an activity which merely requires the City, including anv board, commission, or department of the City and anv officer or employee of the Citv, to deter71-ne whether there has been compliance with aDpltcaple scazutes, ordinances, regulations, or conditions of approval. (c) "Effective Date" shall be the date the applications for Dlscreticnary Approvals were complete pursuant to Government Code § 659-13, wnlc_ was on March 3, 1998. (d) "Main Su:-ld_na" shall be as defined by Sect on 20.08.190 of the Zoning Ordinance (e) "Pro3ect area" shall mean a portion of the Site nrooesed for development and shall corres_Dond to those ProDect Areas identified in Exhibits 'n', 'C' and "D " :or the purposes of this Agreement, a Pro3ect Pre- need not be a "Lot" as defined by the Zoning Ordinance. (f) "Public Improvements" mean those public imDreve- ments required by the City that the Developer agrees to construct and aedicate or pay money in lieu of construction, according to the terms of this Agree- ment and the Pro3ect Approvals (g) "Research and Development (R &D)" shall be as defined bv_ Section 20 08.675 of the Zoning Ordinance (h) "Subsequent Applicable Rules" means the rules, regulations, and official policies of the City, as they may be adopted, operative after the Effective Date of this Agreement which, other than as provided for in this Agreement, would govern the zoning, 9 � � J 01 development, density, permitted uses, growth manage- ment, environmental considerations, and design criteria applicable to the Pro] ect and Site. he parties intend the development of the Pro]ect an-d the Site to, be subject to Subsequent Applicable Rules only to the extent specified in paragraph (a) of Section S of this Agreement. ( i ) "Zoning Ordinance" is the Zonina Ord_nanc=_ for the City of E'_ Segundo contained in the El Sec ndc Municipal Code as it exists on the Effective Date Tnterest of Developer The Develooer represents :.c the C_Ly chat, as of the Effective Date, it owr_s the Site in fee, sub]ect, to encumbrances, easeme.ts, conditions, restrictions, and other matters f _d ? Bindina Effect Thas Agreement, and all of the terms a:-id conditions of Lhis Agreement, shall run w:-Zn r e _a .d ccmpr_s_na the Prc]ect Site and shall be binding upon and to _.e benefit of the parties and their res_pecc_ve ass_cns, ne_rs, or other successors in interest. S Negation of aaencv The Parties ackno,.aledoe ta_, in entering into and performing under this Agreement, is acting as an independent entity and not as an anent of i__ other in any respect Nothing contained herein or in any _.,c_Tent executed in connection herewith shall be construed as maV_nc the City and Developer ]oant venturers, partners or emcic er/ employee. Development of the Property The followinc -ec_ =_c restrictions shall govern the use and development of _ -e Prc]ect as described in Exhibit 'B', and without the need _ additional Discretionary Actions: (a) Development Standards All design and develop- ment standards applicable to the development of the Site shall be in accordance with the Applicable Rules, the conditions of, the Discretionary Approvals as adopted, amended or modified in the _'uture by mutual consent, except as noted in Section s 1n r. 6b, 6c, and 6d below. The sole exactions, conditions, and mitigation measures to be reeI_red for the Project shall be those contained rn -he Project's mitigated negative declaration, ail Applicable .Rules, conditions imposed by the Project's Discretionary Approvals, and tn_s Agreement. (b) Exc Loris to Development Standards 7xcept:.ons tc the design and construction cf tie development, by Project Area, are permitted ,,cis _'a__ Exhibit 'D' attacr-ed hereto. (c) Develepmen,t Modrfrcatrons The Developer tic__ be permi ttec. to «Lake the follow--..:I modifrcat_o_.s t -e Project f=) =rrst floor areas A minimum of 6,000 square f=-e-t, in aggregate of all first floor areas (excluding the recreational /sper::s training acrlrtv), shall be used as support retail, service, restaurant, employee ca =e -er_a and similar permitted accessory uses as regulated nv the provisions of the MU -N (Urban Mixed -Use North) Zone. The uses shall De distributed to Project Areas both north and south of Grand Avenue A maximum of 75 nervent of first floor areas, but not to exceed 25 nercer_t of the total net floor area of anv Main Build= in either Plan 'A' or Plan 'B' (excluding the recreational /sports training -ac-lily) may be used as support r=_tar', service, restaurant, and similar permitted accessory uses as regulated by the provisions or the MU -N Zone (2) MU -N Substitute Uses The Developer may substitute anv of the uses described in Exhibit 'B' in either Plan 'A' or Plan 'B' . In addition, the Developer may substitute uses not described in Plan 'A' and Plan 'B' by obtaining approval of an Administrative Use Permit, if (i) such uses 6 are consistent with applicable zoning, including the requirements for the MU -N zone, and (2) the Planning Commission determines that the environmental impacts of such substitut-e use(s) would not cause overall project impacts to exceed those identified in the Project's Initial Study and Mitigated Necat_ve Declaration (d) Recrea a onal Standards. The Project fully satisfies the City's "Industrial Development Recreational Standards and Guidelines" if a recreational /sports training facility, pedestr_a. perimeter dogging /walking trails, and picnic /oencr_ areas are developed under Plan 'B' or _f the recreational areas depicted on the site plan 'or Plan '?' are developed Facilities shall be installed to =e satisfaction of the Department of Planning and Building Safety and the Department of Parks and Recreation. Tile recreational facilities (exclud:na the indoor basketball court at the recreational /sports training facility) shall be made avallaole to all tenants, employees, hotel patron_: and their guests within the ProOect Site f in_ the = uture, the recreational /sports tral -ina facility is demolished, converted to another use, closed to tr_e punllc, or is closed for more than one year, then the current owner of the facility snall be required to satisfy the "Industrial Development Recreational Standards and Guidelines" in effect at the time of demolition, conversion or closure, for the entire Project Site The current owner shall oe entitled to receive credit for other recreationa facilities, that satisfy_ the "Industrial Development Recreational Standards and Guidelines" existing on the Pro]ect Site (e) Mixed -Use Commitment /Development Phasina /Fiscal Consideration Prior to the issuance of a certificate of occupancy for more than 325,000 square feet of net floor area of office building use, the applicant shall construct, complete and '�56 have a certificate of occupancy for a hotel, t:�e recreational /sports training facility Cr a substitute, non - office use as may be permitted ov the MU -N Zone and the Project's environments clearance. The Developer shall be required to construct a hotel, recreational /sports __ain_ng acillty, or substitute use(s) as permitted end described in SeCtaor__ 6(c) (2) herein wnlcn 4._l_ generate at least $50,000.00 of annual net revenge (excluding the C_tv's costs associated with services t0 supAort the aforementioned Office bL''_1C_ngS' according to the fiscal -impact analysis Arepared wa= the Initial Study for the Prc]ect Site (a of which is attached hereto as Exhibit 'E') . even: tnat the Developer does not construct a acre_, and /or the recreational /sports training facili -_7, Or tr_e suostitute use(s) which do not generate �t least 55C,000 00 of annual neu revenue as described ancve, the Developer shall be required to pav the C_tv ante -ally the difference between 550,000 00 and the actual amount of net revenue generated Ln zne use(s). annual payments shall oe made to the C_t�- OP_ Or before F_pril 30th Of each vear he Aa�T,e nth snail be mad=_ for a Aer_od of 10 vears :from the date of occu_nancv of the second main office buildinc on cn°_ Project Site. Prior to such occupancy, the deve_ozer or aAAI_ cant shall deliver to the C�.tv a bond or other security acceptable to the City Atterne_v for purposes of ensuring the delivery of said payment Tne $50,000 00 amount references in this paragraph snail be adjusted by percentage Change in the CCnsumer Price Index (Los Angeles /Lon_ Reach Index all urpan consumers) commencing from its level on the effective date January 1, 2000 If at any time the Developer desires to terminate its obligation hereunder, the Developer may elect to make a lump sum payment to the City of $50,000 00 for each year of the ten year term which has not been satisfied net present value at six percent (6 %) over the remaining term: Furthermore, the construction of said hotel, recreational /sports training facility, or substitute use(s) shall begin e c 5 7 2Gr.n on or before the issuance of a building permit for any third office Main Building beyond 325,000 sa-ulare feet of net door area. 7. Acknowledaments. Aareements and Assurances on the Part of the Developer The parties acknowledge and agree that Developer's faithful performance in developing the PzoDect on the Site and _n constructing and installing improvements, mak_na pavments and complying w_tin Applicable Rules will fulfill substantial public needs. _.72e Citv acknowledges and agrees that there is good and valua�cle consideration to the City resulting from developar's assurances and faithful performance thereof and that same is ___ balance with the benefits conferred by the City cn cne Prc3ect and the Developer by this Agreement as —cre na_ttcular.v described in this Section below The pare -es __then acknowledge and agree that the exchanged consideration .e=eunder is fair, ��st and reasonable. Developer acknowledges chat the consideration is reasonably related cc the type and extent of ttne impacts of the Project on the co-nmunity anc the Site, and further acknowledges that said ccnsideration is necessary to mitigate the direct and indirect impacts caused by the development of the ProOect In considerac -en of the foregoing and the C_tv's assurances set out in Section 8 below, Developer hereby agrees as fo'_lows In lieu of dedIcction of a portion of the Site for pup'_ic use as required by the AARP (as defined in Section 27 of this Agreement), t- ^_e Developer shall pay to the C2.ty S�88,000, or at the Citv's option, expend $588,000 for use to repair, restore and /or improve fire and public safety facilities located within or adjacent to the Pro3ect Site Said payment shall be made to the City by the Developer prior cc the issuance of a.cert_ficate of occupancy for the Site's cn_rd Main Building 8 Acknowledgments, Agreements and Assurances on --He Part of the City In order to effectuate the provisions of this Agreement, and in consideration for the Developer to opligate itself to carry out the covenants and conditions set forth in the preceding Section 7 of this Agreement, the City 9 n5n C) 1 r� hereby agrees and assures Developer that Developer will be permitted to carry out and complete the development of the Project within the Site, subject to the terms and conditions of tr_is Agreement, the conditions of the Project Anprova'_s =rd the Applicable Rules. Therefore, the City hereby agrees and acknowledges that- (a) Entitlement to Develon Thc. Develcper is nereDv granted the vested right to develop the Pro .-ect on the Site to the extent and in the manner provided this Agreement, subject to the Applicable Rules and, should the Cizv make the findings set forth Delow in this subparagraph (a), anv Subsequent ApDlicanie ?ules env cnaage in the Applicable Rules, =c__d- ing, without - iPitation, any change in the Gencra_ Plan, anv aptl_cazle specific plan, Zoning oral- _._ crows= management regulations, des_gn standards or an-,/ subdivision regulation of the adopted or becoming effective after the Effective Date, shall no:� be aDDlied by the Citv to the Project on the site. Subsequent Applicable rules car_ he aun-I to the S:te by the City onl, 1=, after public nearing, (1) the Citv determines =at the failure of the City to apply Subsequent cabl=_ Rules will Dlace residents of the Citv in a conditicn sunstantially dangerous to their health or safety, wh_c__ condition cannot otherwise be mit_aated in a reasonable manner and (2) it is appl_ed consistently and evenly to all other similar developments _n the City Subsequent applicable rules witn _ card to increases in existing permit fees imposed by the City (i.e., fees intended cc cover the Citv's processing costs) and not otherwise restricted by the terms of this Agreement, may, nct-.ithstand_ng t'le above, be imposed on Developer _n the event that a state or federal law or reaulazion is enacted after this Agreement has been entered intc, which would prevent or preclude compliance with one or -sore provisions of the Agreement, such provisions of the _;�areement shall be modified or suspended as may be necessary_ o comply with such state or federal law or regulation. io i) 5' (i) Traffic Mitigation Fee /Traffic /Air Quality Option Matrix The Developer's traffic imaact mitigation fee, as required by the City's Traffic Mitigation flee Resolution, shall be reduced by an amount equal to the estimated costs for those Localized Improvements identified in the Grand Avenue Corporate Center Traffic /Air Quality Option Matrix included in the Project's Initial Stc:dv as approved by the City, and as constructed by the Developer. Anv excess transDortat ion -related credits �rcm an-,- indiv =dual Project Area may be applied pv toe Developer against Traffic Impact Mitigation _e-C =or -future Project yeas The traffic mitigation fees paid by the Developer may oe used as air quality credits to mitigate the pro ect's air quality impacts if- (a) the -fees a_e used by the City to install traffic or o_ner improvements which improve air quality and the ccr_tracts -for the improvements have been _._lv executed, prior to the issuance of a certificate of occupancy for the Project Area which requires air quality mitigation; and (b) the Developer demonstrates to the satisfaction of the Departments of Planning and Building Safety and Public Works that said tra -ffic improvements installed by the City, or the Developer, mitigate air quality impacts A'_1 epticns on the Grand Avenue Corporate Center Traffic /Air Quality_ Option Matrix are approved, however, if the Developer desires to install any of Options 2 through 7, it shall rea-uire subsequent review and approval of the Planning Commission and City Council as noticed public hearings. (b) Subsequent Discretionary Actions With respect to any Discretionary Action or Discretionar_ Approval that is, or may be required subsequent to the execution of this Agreement, the City agrees 11 nn osu that it will not unreasonably withhold fr--7 Developer or unreasonably condition or delay any such Discretionary Action or Discretionary Approval wnich must be issued by the City In order for th^ development cf the Pro3ect Site to proceed unless the City determines that (1) the failure to Impose such condition would place residents of the Ci�:v =__ a condition suostantially dangerous to the__ nea-tn or safety, which condition cannot =nerw_se be mitigated ___ a reasonable manner and (2; condition is annlied consistently and evenly to cther similar developments in the Citv. Moreover, in the event that a state or federal -a- or regulaticn is enacted after this Agreemen: .as seen entered 'into, which would prevent or __ec-_ -ae compliance Lv:.= one or more provisions c_' -nc - __cement, suc^ provisions of the Agreement sra -- ne modified or suspended as may be necessary to corm-1v U ✓_ __ such staLe or federal law or regulation. C000eration and lmolemenr-aticn The City acrees cooperate with Developer to the fullest extent and feasible to -implement this Agreement upon sa:Is= actor`,' performance by Developer of all reci-ired =nary conditions, actions and payments, the City will and in a timely manner proceed to complete all steps c..essary fcr the implementation of this Agreement and the c:e= op,ent of the PrcDect or Site in accordance wit_ the t_nls Agreement. Developer snall, in a timely manner, _=- -de the Citv wit' all documents, plans, and other := lch necessary for the City to carry out Its under this Agreement. to Review of Comnllance (a) Periodic Review The Citv Manager of the City shall review this Agreement annually, on or before the anniversary of the Effective Date, in accordance with the _procedure and standards set forth in this Agreement and the E1 Segundo Municipal Code in order to ascertain comollance by the Developer with the z C 6 i 2600 Council setting forth the evidence concerning good faith compliance by the Developer with the terms of this Agreement and the recommended finding on that issue. 11 Proceedinas Unon Termination If the City determines to proceed with termination of this Agreement, the City shall Give written notice to the Developer of -its ___tendon to terminate this Agreement and comply w_tn t -e notice and puolic hearing requirements of Government Code §§ 65868 and 65867. At the time and place set for the hearing on termination, the Developer shall be given an oppertu_nIzy to be hea'_"f" if the City Council finds, based upon substantial cence, that the Developer has not reasonably complied ,r_ gocd tn with tr_e terms or conditions of this Agreement, the Cit-y Ccuncil may modify or terminate this Agreement - 2. Modification, Amendment, or Cance__at_c Sun -iecc to the notice and hearing requirements of Section 658667 of the Government Code, this Agreement may be modified cr amended from time to time by mutual consent of the parties or tneir successors in interest in accordance with the pro-._s_ons of the El Secundo Code and Section 65868 of the -�ove_rnment Code 13 Term of Acreement This Agreement shall become_ operative and commence upon the Effective Date and shall _e „a_n in e'fect for a term of eight (8) _years, unless said term is terminated, modified, or extended by circumstance set forth in this Agreement or by mutual consent of the parties Hereto Following the e rue ration of said term, this Agreement mall be deemed terminated and of no further force and effect, zrcvided, such termination shall not automatically affect any r_cnt of the City or Developer arising from City approvals on the Pro3ect Site prior to the expiration of the term or arising from the duties of the parties as prescribed in this Ac reement 14. Remedies For Default. It is acknowledged by the Parties that the City would not have entered into this Agreement if it were to have unlimited liability and damages under this Agreement, or with respect to this Agreement, or 14 �� C L z�c�; date on which the City's decision becomes final pursuant tc Code of Civil Procedure Section 1094.6. 16 Notices. P11 notices under this Agreement shah be in writing and ,shall be effective when personally delivered or upon receipt after deposit in the United States mail as registered or certified mail, postage prepaid, return receipt reauested, to the fellowinc representatives Of the =_:�_es at the addresses indicated below: if tc City City of E1 Segundo Attn Director of Planninc and Suild_nc Safety W,_t_ a Co_nv_ to Burke, Williams & Sorensen 611 West Sixth Street 25th Floor Los Pngeles, CA 90017 tc Developer. MS VICKERS II, LLC Cjo Morgan Stanley Real Estate Fund, Inc 1999 Avenue of the Stars, Suite 2000 Los Anceles, CA 90067 Attn Mr James R. Brooks 17 Severabilzv and Termination. If any provision cf this Agreement is determined by a court of competent -�r,sd cu or. to be inval-1d or unenforceable, or if any prov szon of this Agreement is superseded or rendered tin enforceable according to any law which becomes effective after the Effective Date, the remainder of this Agreement snall be effective to t`` extent the remaining provisions are -ot rendered impractical to perform, taking into consideration the purposes of this Agreement 18 Time of Essence. Time is of the essence for each provision of this Agreement of which time is an element 19 Force Ma-ieure In the event of changed condi- tions, changes in local, state or federal laws or regulations, floods, delays due to Strikes, inability to obtain materials, civil commotion, fire, acts of God, or other circumstances 16 Exhibit C Site Plan Exhibit D Grand Avenue Corporate Center Exceptions to Develonment Standards - Plan `A' /Plan `B' Exhibit E Grand Avenue Corporate Center Initial Study and Mitigated Negative Declaration_, V01LLae I= B, Appendix I - Fiscal Impact Analysis Exh -bit F Ordinance No. 1287, (Develownent Agreement 98 -1) and Attac -=teat "A, Conditions for Grand Avenue Corporate Center and Attacment "B," Mitigation M_onitor:.ng Program Exhibit G Citv Council Resolution No. 4063, (Environmental Assessment 430) 25 En tlrc �r=—rnont; Conflicts. This Agree7=-nt represents the entire agreement of the parties. Should anv or a1_1 of the provisions of this Agreement be found to be in con- Lot with any provision or provisions found in the Pro-iect ?provals, Applicable Rules, or Subsequent Applicable Rules, then the provisions) of this Agreement shall prevail. 26. Assiarment The Developer may assign and allocate its rights, and delegate its duties, under this Agreement to any party accuiring a portion of the Site. If such acqn:iring party assumes the Developer's obligations hereunder with respect to the acquired parcel, the Developer shill be released from its obligations hereunder with respect to such parcel. If any such assignee or its successors or assigns defaults in its assumed obligations hereunder, then the City's sole remedies shall be against such assignee or its successors or assigns, and the Developer and the owners of other portions of the Site shall have no liability, nor be subject to anv remedv hereunder, with respect to the defaulting owner's default 27 Agreement rrr t'ng Real Property, An Agreement Affecting Real Property ( "AARP ") was recorded as Instrument 18 ," � Lk No 84- 313091 preceding owner by all parties, and void. on March 14, 1984, of the Site. Upon the ARP shall be between the City and the execution of this Agreemen�: superseded and become nu Li 28. Bold H=less, The Developer hereby agrees tc and shall defend, protect, save and hold the City and its elected and appointed boards, commissions, off-1cers, acan--s and emnlovees harmless -from anv and all claims, costs, iesses, fines, penalties, demands, injuries, judgments and /or la.abilities for any da,nages arising out of, or resulting from, the Citv's approval of this Agreement or either party's Der formance nursuant to this Agreement, provided, however, zihat the Developer shall not be required to indemnify the C-:y frcm its active negligence or willful misconduct; and fu--:—r provided tha-- the Developer may elect to layally challenge c_c 's __,plementation cr interpretation of this Agreement IN WITNESS WHEREOF, the Parties have each executed this Agreement of the date first written above. CITY OF EL SEGUNDO Sy jzk4itv Mayor ATTEST 1W1 Approvedjas to form- City i9 torney nE5 2600.��^ STATE OF CALIFORNIA COUNTY OF LOS ANGELES On (o ` —:�D'9bbefore, Cmdv Moriesen, City Clerk of the C,ty of El Segundo, Mike Gordon, Mayor of the City of EI "undo personally know to me to be the person whose name is subscnoed to the within instrument and acknowledge to me that he executed the same in his authorized capacity, and that by his swriature on the instrument the entity upon behalf of which he acted executed the instrument �� imess my hand and Official Seal % ✓ ?60 STATE OF CALIFORNIA J ) ss. COUNTY OF LOS ANGELES ) Cn ('--- , 150, before me, the unders-gned, a Notary Public in and for said state, persona-17V aZ- neared known e tc the nerso_zr& who executed the within instrument as Mavcr anc C2--,-v Clerk-, respectively, of the CITY OF E1 Segundo, �__ DLiDI_c agency therein named, and acknowledged to me tnat sic- c.^,•:,imass -on executed the within instrument Pursuant tC :•✓'_aws or a resolut =0n cf ats members i; '✓ nand anC O.. '_C.a Seal. Name (typed or printed) -= C" - ---= OcrTIA �+ ) S J COTTV Y OF SOS ANGELES On ,) U',-- C2 before me, the undersigned, a Nctary Public in and for said State, perscnall appeared -�cwv e3 +� • BSoS k _own to me to be thet"l "resident o the corporation that executed the within _nsirument, known to me _o be the person$, who executed the _-n-n _nszrument or benalf of MS VICKERS II, LLC, the Corporation therein named, and acknowledged to me that such Corporation executed tr_e within instrument pursuant to its avla.�s or a resolution of its board of di ctors WITNESS my nand and official seal C' --Y 5YUN r^ Comm,ssicn; 1152653 = Name (typed or ?ucLC - California a i Los Ange�es County nay Conn ETDrei AUg23 2001 21 anted) I , 2600 EXHIBIT 'A' LEGAL DESCRIPTION OF SITE , THE LAND REFERRED TO HEREIN IS SITUATED IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS, PARCEL A. PARCEL 1, IN THE CITY OF EL SEGUNDO, AS SHOWN ON PARCEL NL�P 15115 FILED IN BOOK 168 PAGES 40 AND 41 OF PARCEL MAPS, IN T- OFFICE OF THE COUNTY RECORDER OF SAID COUNTY EXCEPT T_AT PORTION OF SAID LAND AS MORE PARTICULARLY DESCRIBED IN _:_T FINAL ORDER OF CONDEMNATION RECORDED OCTOBER 11,1991 INSTRUMENT NO 91 -1615206. ALSO EXCEPT THEREFROM THAT PORTION OF SAID LAND MORE P_1RTI=ARLY DESCRIBED IN THAT FINAL ORDER OF CONDEMNATION, RECORDED AUGUST 2 1003 AS INSTRUMENT NO. 93- 1488403 PARCET B H. ?T PORTION OF TFiE SOU'17,17rWEST QUARTER OF SECTION 7, TOWNS HIP 3 SOUTH, °?STGE 14 WEST, IN THE RANCHO SAUSAL REDONDO, IN THE CITY OF EL SEGUNDO, AS PER MAP RECORDED IN BOOK 1 PAGES 507 PI 7i 508, OF PATENTS, IN T-HE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: SEGIDTNING AT A POINT ON THE SOUTH LINE OF SAID SECTION 7, DISTANT THEREON SOUTH 89 55'25" EAST, 1598.40 FEET FROM THE SOUTHWEST CORNER OF SAID SECTION 7; THENCE NORTH 0 04' 35" EAST 1120 10 FEE_', THENCE SOUTH 89 55' 25" EAST, 60.00 FEET, THENCE SOUTH 0 04' 35" WEST, 73.00 FEET TO THE BEGINNING OF r. TANGENT CURVE CONCAVE SOUTHEASTERLY AND HAVING A RADIUS OF 20 00 FEET, THENCE NORTHEASTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 90 00' 00 ", AN ARC DISTANCE OF 31.42 FEET, THENCE TANGENT TO SAID CURVE, SOUTH 89 55' 25" EAST, 70.00 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE NORTHERLY HAVING A RADIUS OF 1053 FEET, THENCE - EASTERLY, ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 11 19' 22 ", AN ARC DISTANCE OF 205.09 FEET TO A POINT DESIGNATED AS POINT "A" FOR PURPOSES 22 r'68 ?E0�' OF THIS DESCRIPTION; THENCE TANGENT TO SAID CURVE, NORT: ''8 45' 13" EAST, 197 08 FEET TO THE EASTERLY LINE OF THE L-,N'D DESCRIBED IN PARCEL 1 OF THE DEED TO SEPULVEDF_ PROPEP,T =ES, EXHIBIT 'A' (continued) _INC RECORDED ON JUNE 30,1969 AS INSTRUMENT NO. 759 IN BOOK D -4419 PAGE 256 OF OFFICIAL RECORDS Or S ?_.D COUI == ;VN, THI TRUE POINT OF BEGINNING FOR THIS DESCRIPTION, THENCE CONTINUING NORTH 78 45' 13" EAST, 210.24 FEE'" TO A PC =NT D= STAIVT NORTH 78 45' 13" EAST, 407 32 FEET FROM SA =D 20INT "A ALSO BEING THE BEGINNING OF A TANGENT CURVE CONC__v� SOUTHERLY RAVING A RADIUS OF 94.7 FEET THENCE EASTERL_ ?LONG _A =D CURVE, THROUGH A CENTRAL ANGLE OF 11 19' 22 ", ?N ABC _STANCE OF .87 15 - FEET, THENCE TANGENT TO SAID CURVE, SOL= 89 55' 25" EAST, 30.10 FEET TO THE BEGINNING OF A TANGENT CURVE, CONCAVL SO M- riWESTERLY, HAVING A RADIUS OF 20.00 FEET ?ND BEING TANGENT AT -ITS SOUTHEASTERLY TERMINUS TO THE WESTERLY LINE OF THE EASTERLY 50.00 FEET, MEASURED AT R7C -" ANGLES, OF SA =D SOUT'_ -!WEST QUARTER; THENCE SOUTHEASTERLY ?LONG SAID CURVE THROUGH A CENTRAL ANGLE OF 89 55' 02 ", AN A=RC D_-STANCE OF 31 39 FEET TO SAID LAST- MENTIONED POINT OF T ?.%JGENCY, THENCE ALONG SAID WESTERLY LINE, SOUTH 0 00' 23" -_ST TO THE NORTHERLY LINE OF A LINE PARALLEL WITH AND DISTANT NORTHERLY 50 FEET, MEASURED AT RIGHT ANGLES, FROM THE SOUTH L1NE OF SAID SECTION 7; THENCE WESTERLY ALONG SAID PARALLEL L.NE TO THE SOUTHEASTERLY CORNER OF SAID LAND DESCRIBED AS P?R CEi. 1 IN THE DEED TO SEPULVEDA PROPERTIES, INC , THENCE NORTHERLY ALONG THE EASTERLY LINE OF SP__TD LAND SO DESCRIEED TO TRUE POINT OF SEGIN'N =NG "'PT PT THAT PORTION THE:EOF LYING SOUTHERLY AND EASTER -'_ OF E' FCLLOWING DESCRIBED LINE. CONTINUING NORTH 78 45' 13" E ?S T, 210 24 FEET TO A :DINT DISTANT NORTH 78 45' 13" EAST, 407 32 FEET FROM SAID POINT "A ", ALSO BEING THE BEGINNING OF A TANGENT CURVE CONCAVE SOUTHERLY HAVING A RADIUS OF 947 FEET THENCE EASTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF „_ 19' 22 ", AN ARC DISTANCE OF 187 15 FEET; THENCE TANGENT TO SAID CURVE, SOUTH 89 55' 25" EAST, 30 10 FEET TO THE BEGINNING OF A TANGENT•CURVE, CONCAVE SOUTHWESTERLY, HAVING A RADIUS OF 20 00 FEET AND BEING TANGENT AT ITS SOUTHEASTERLY 23 nCJ TERMINUS TO THE WESTERLY LINE OF THE EASTERLY 50 00 FEET, MEASURED AT RIGHT ANGLES, OF SAID SOUTHWEST QUARTER; THENCE SOUTHEASTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 89 55' 02 ", AN ARC DISTANCE OF 31.39 FEET TO SAID LAST- MENTIONED! POINT OF TANGENCY; THENCE ALONG SAID WESTERLY LINE, SOUTH 0 00' 23" EAST TO TN_E NORTHERLY LINE OF A LINE PARALLEL WITH AND EXHIBIT `A' (continued) DISTANT NORTHERLY 50 FEET, MEASURED AT RIGHT ANGLES, FROM THE SOUTH LINE OF SAID SECTION 7, THENCE WESTERLY ALONG SAID PARALLEL LINE TO THE SOUTHEASTERLY CORNER, OF SAID LAND DESCRIBED AS PARCEL I 7N DEED TO SEPjL'v'EDA PROPERTIES, INC , THENCE NORTHERLY ALONG =E EASTERLY LINE OF SAID L-A v% SO DESCRIBED TO THE TRUE POI,+= OF BEGINNING. EXCEPT THAT PORTION THEREOF LYING SOUTHERLY AND EASTERLY OF THE FOLLOWING DESCRIBED LINE- BEGINNING AT THE NORTHEASTERLY CORNER OF THE PARCEL OF LAND DESCRIBED IN THE DEED TO THE LOS ANGELES COUNTY FLOOD CON7 =0L DISTRICT, RECORDED IN BOOK D -3d43 PAGE 108, OFFICIAL RECORDS OF SAID COUNTY THENCE WESTERLY, PARALLEL WITH THE SOUTHERLY -INE OF THE SOUTHEAST QUARTER OF SAID SOUTHWEST QUARTER, A DISTANCE OF 220 FEET TO THE NORTHERLY PROLONGATION OF THE WESTERLY LINE OF THE PARCEL OF LAND IN THE DEED TO THE CITY OF EL SEGUNDO, RECORDED IN BOOK 32811 PAGE 79 OF SAID OFFICIAL RECORDS, THENCE SOUTHERLY ALONG SAID PROLONGATION TO THE NORTHERLY LINE OF A LINE PARALLEL WITH AND DISTANT NORTHERLY 50 FEET, MEASURED AT RIGHT ANGLES FROM THE SOUTH LINE OF SAID SECTION 7 EXCEPT THAT PORTION OF SAID LAND AS MORE PARTICULARLY DESCRIBED IN THAT FINAL ORDER OF CONDEMN -;T =ON RECORDED OCTOBER 2,1.991 AS INSTRUMENT NO. 91 - 1556135 ALSO EXCEPT FROM PARCELS A AND B, ALL WATER, CLAIMS OR RIGHTS TO WATER, IN OR UNDER SAID LAND 24 0 70 2600 EXHIBIT 'B' DESCRIPTION OF PROJECT The Developer proposes to develop the Site as follows (sea Exhibit 'C' for the alternative site plans) . Plan 'A' - Mai, mum Allowable Development Under CEQP_ Clearance - rc -ec` Area No Use 1 Off a-c=- R&D Office R &D 3 Off ce R &D R &D 5 Hotel (200 rooms) includes 3,500 s. f, restaurant Net Floor Area 135,000 s.f. 45,000 s.f. 253,800 s.f. 84,600 s f_ 229,500 s f. 76,500 s.f. 179,353 s f. 59,781 105,000 s f Nc::e The Developer sna'_1 ne permitted to make one or more c= tn�- fo'lowina substitut70n of uses: 25 ' � 1 Plan 'B' - Maximum Allowable Development Under CEQA Clearance Proiect Area Substitute Uses , 1 180,000 s f Hotel and restaurant office /R &D 64,392 s f. (150 rooms) 338,400 s f 293,760 s.f office, office /R &D 32,640 s.f R &D, and 12,000 s.f day care center 306,000 s.f office /R &D 239,124 s.f „__ice /R &D Hotel (200 rooms) includes 3,500 s f restaurant 26 121,500 s f. office 13,500 s f R &D 120,000 s T_ recreation /sports training fac_!Ity includes 15,000 s.f of office space)with a 1,500 s.f. snack har, a 3,000 s f. restaurant and a 4,000 s.f. retail store (No change.) (�7L o f elsqwnclo DEPARTMENT OF PLANNING AND BUILDING SAFETY INITIAL STUDY/ ENVIRONMENTAL CHECKLIST FORM PROJECT No, EA -496, DA 99 -2 BACKGROUND 350 Main Street El Segundo, CA 90245 (310) 322 -4670 FAX (310) 322 -4167 www elsegundo.org 1 Project Title Development Agreement Amendment for Marriott Residence Inn building area left- turn median cut and access easement 2 Lead Agency Name and Address. City of El Segundo, 350 Main Street, El Segundo CA 90245 3 Contact Person and Phone Number. Paul Garry, Assistant Planner, (310) 322 -4670 x399 4 Project Location. 2135 East El Segundo Boulevard 5 Project Sponsor's Name and Address: City of El Segundo, 350 Main Street, El Segundo 6 General Plan Designation: Urban Mixed -Use North 7 Zoning. Urban Mixed -Use North (MU -N) 8 Description of Project. (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off-site features necessary for its implementation Attach additional sheets if necessary) The proposed project is an amendment to an existing Development Agreement to increase the maximum permitted building area for a previously approved 150 -room hotel from a maximum of 95,000 square feet to a maximum of 110,000 square feet The increase in budding area is due to the change from a standard hotel design as originally conceived, to an all- suites development (Residence Inn) which would have larger rooms The total number of guest rooms will not exceed 150 as originally approved and no additional support facilities are provided The proposed Residence Inn Hotel would be located at 2135 East El Segundo Boulevard in the Urban Mixed -Use (MU -N) Zone The proposed Development Agreement would also permit the construction of a median island cut in El Segundo Boulevard to allow construction of a left -turn pocket to access to the property from eastbound El Segundo Boulevard Additionally, the developer would grant an access easement to the City of El Segundo in order to provide access to the City owned property (Fire Station #2) adjacent to the project site, to the east, from the proposed median island cut via the hotel property No substantive other changes in the original previously approved Development Agreement are proposed _, (I i ) 9. Surrounding Land Uses and Setting: (Briefly describe the projects surroundings) The proposed project for which the Development Agreement Amendment is sought is located within the northeast portion of the City of El Segundo, with convenient access to the San Diego (1 -405) Freeway and Glenn Anderson (1 -105) Freeway This portion of the City is designated as a commercial and industrial region which contains the Raytheon Campus, office buildings, and a fire station in the immediate vicinity of the project The area is currently undeveloped, unpaved, and contains no geologic features The project site is currently zoned as Urban Mixed Use -North (MU -N) The adjacent land uses immediately north of the project area are primarily office, research & development, light manufacturing, recreational, and hotel Land uses across Nash Street to the east are office, light industrial, and a Metro Greenline Station South of the property across El Segundo Boulevard is a large office and research and development facility for the Raytheon Company West of the property are primarily office uses There are no known endangered plant species associated with the proposed area and none that are known to be associated with the immediate locale Similarly, there are no known rare or endangered animal species associated with the area or its locale No known animal life is located in the area Further, there are no known cultural, historic, or scenic resources of recognized value located neither within the project area nor in the immediate vicinity Other Public Agencies Whose Approval is Required (e g, permits, financing approval, or participation agreement) None �` f 4 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below (X) would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages Aesthetics NEGATIVE DECLARATION will be prepared Hazards & Hazardous Materials Public Services Agricultural Resources I find that the proposed protect MAY have a significant effect on the environment, and an HydrologyfWater Quality ENVIRONMENTAL IMPACT REPORT is required Recreation Air Quality Land Use /Planning Transportation/Traffic Biological Resources Mineral Resources I UtilitieslService Systems Cultural Resources Noise by mitigation measures based on the earlier analysis as described on attached sheets An Mandatory Findings of Significance Geology /Sods Population /Housing i be addressed DETERMINATION. On the basis of this Initial Study of Environmental Impact, the Planning Commission of the City of El Segundo finds the following I find that the proposed protect COULD NOT have a significant effect on the environment, and a X NEGATIVE DECLARATION will be prepared I find that although the proposed protect could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the protect have been made by or agreed i to by the protect proponent A MITIGATED NEGATIVE DECLARATION will be prepared I find that the proposed protect MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required I find that the proposed protect MAY have a "potential significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect (1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and (2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed I find that although the proposed protect could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed protect, nothing further is required mes M Hansen iden Director of Planning and Building Safety, and, Secretary of the Planning Commission City of El Segundo November 18, 1999 Date r-t 7 J- IV. EVALUATION OF ENVIRONMENTAL IMPACTS 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e g the project falls outside a fault rupture zone) A 'No Impact" answer should be explained where it is based on project- specific factors as well as general standards (e g the project will not expose sensitive receptors to pollutants; based on a project- specific screening analysis) 2) All answers must take account of the whole action involved, including off -site as well as on -site, cumulative as well as project - level, indirect as well as direct, and construction as well as operational impacts 3) Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required 4) "Negative Declaration Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact " The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section 17, "Earlier Analysis," maybe cross - referenced) 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration Section 15063 (c) (3) (d) In this case, a brief discussion should identify the following (a) Earlier Analysis Used Identify and state where they are available for review (b) Impacts Adequately Addressed Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis (c) Mitigation Measures For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site - specific conditions for the project 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e g general plans, zoning ordinances) Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated 7) Supporting Information Sources A source list should be attached, and other sources used or individuals contacted should be cited in the discussion 8) This is only a suggested form, and lead agencies are free to use different formats, however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected 9) The analysis of each issue should identify (a) the significance criteria or threshold used to evaluate each question, and (b) the mitigation measure identified, if any, to reduce the impact to less than significance Issues and Supporting Information � 1 AESTHETICS Would the project potennaily Less than Less Than Significant Significant Significant Impact With Impact Mitigation a) Have a substantial adverse effect on a scenic vista? I X b) Substantially damage scenic resources, including, but not limited to X the Farmland Mapping and Monitoring Program of the California trees, rock outcroppings, and historic buildings within a state scenic Resources Agency to non - agricultural use? X highway? b) Conflict with existing zoning for agricultural use, or a Williamson Act c) Substantially degrade the existing visual character or quality of the site X contract? X and its surroundings? c) Involve other changes in the existing environment which, due to their d) Create a new source of substantial light or glare which would adversely X affect day or nighttime views in the area? X agricultural use? The proposed Development Agreement only affects property zoned Mixed- Use -North (MU -N), which does not contain any The potential impacts of the original proposed project related to aesthetics were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysts was based i i The proposed increased size of the hotel will result in a larger building then was previously analyzed and approved However, the building will still comply with the height, setbacks and other development standard in the original Development Agreement Therefore the increased building area will not create a significant impact on the visual character of the site Therefore, no additional mitigation is required for the Development Agreement Amendment beyond that included in the original Negative Declaration 2 AGRICULTURE RESOURCES In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the California Department of Conservation as an optional model to use in assessing impacts on agriculture and farmland Would the project? a) Convert Prime Farmland, Unique Farmland or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to X the Farmland Mapping and Monitoring Program of the California Resources Agency to non - agricultural use? b) Conflict with existing zoning for agricultural use, or a Williamson Act X contract? c) Involve other changes in the existing environment which, due to their location or nature, could result in conversion of Farmland, to non- X agricultural use? The proposed Development Agreement only affects property zoned Mixed- Use -North (MU -N), which does not contain any farmland Therefore, it will not affect any farmland There is no Williamson Act contracted land in the City of El Segundo 3 AIR QUALITY Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations Would the project a) Conflict with or obstruct implementation of the applicable air quality plan? X b) Violate any air quality standard or contribute substantially to an existing X or projected air quality violation c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including X releasing emissions which exceed quantitative thresholds for ozone precursors)? F1 7T Issues and Supporting Information Potennally Less than Less Than No Impact j modifications, on any species identified as a candidate, sensitive, or Significant Significant Significant special status species in local or regional plans, policies, or regulations, Impact With Impact or by the California Department of Fish and Game or U S Fish and Mmgatim Wildlife Service? Incorporated d) Expose sensitive receptors to substantial pollutant concentrations> I X e) Create objectionable odors affecting a substantial number of people? X The potential impacts of the original proposed project related to air quality were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysis was based The increase building size will not increase the number of approved rooms Since the original Negative Declaration of Environmental Impacts for the project analyzed the impacts of a 150 -room hotel, there will be no change in the impacts associated with the project The median cut, left -turn pocket, and access easement will improve traffic circulation and potentially improve air quality through reduced emissions 4 BIOLOGICAL RESOURCES Would the project a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, X or by the California Department of Fish and Game or U S Fish and Wildlife Service? b) Have a substantially adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, X I regulations or by the California Department of Fish and Game or U S Wildlife Service? c) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited X to, marsh, vernal pool, coastal, etc ) through direct removal, filling, hydrological interruption, or other means? d) interfere substantially with the movement of any resident or migratory fish or wildlife species or with established native resident migratory X wildlife corridors, or impede the use of native wildlife nursery sites? e) Conflict with any local policies or ordinances protecting biological X resources, such as a tree preservation policy or ordinance? f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, other approved local, regional, X or state habitat conservation plan? The potential impacts of the original proposed project related to biological resources were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysts was based There are no known rare, unique or endangered plant or animal species associated with the proposed Development Agreement Amendment components or within the immediate vicinity The proposed Development Agreement Amendment would not change the characteristics of the project from those previously analyzed 5 CULTURAL RESOURCES Would the project a) Cause a substantial adverse change in the significance of a historical resource as defined in Section 15064 5? X b) Cause a substantial adverse change in the significance of an archaeological resources pursuant to Section 15064 5'� X rn7c Issues and Supporting Information roicmia'n L.C55 man Lcss roan 'mpacc Significant Significant Significant Impact With I Impac, i Mitigation Inco orated c) Directly or indirectly destroy a unique paleontological resource or site or X unique geologic feature? I d) Disturb any human remains, including those interred outside of formal ` X cemeteries? The potential impacts of the original proposed project related to cultural resources were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysts was based The project area currently is undeveloped, thus no historic buildings exist on -site The surrounding areas are in a fully urbanized and developed environment No cultural, religious, or sacred uses or activities of importance to any particular segment of the general population are known to be associated with the area or locale The proposed changes in the approved project contemplated by the proposed Development Agreement Amendment would not affect any cultural resources in the City 6 GEOLOGY AND SOILS Would the project a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury or death involving (i) Rupture of a known earthquake fault, as delineated on the most recent Algwst -Paolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence X of a known fault? Refer to Division of Mines and Geology Special I Publication 42 (u) Strong seismic ground shaking? X I ( +u) Seismic- related ground failure, including liquefaction? I X (iv) Landshdes? X b) Result in substantial soil erosion or the loss of topsoil? X c) Be located on a geologic unit or sod that is unstable, or that would become unstable as a result of the project, and potentially result in on- j X or off -site landslide, lateral spreading, subsidence, liquefaction or collapse? d) Be located on expansive sod, as defined in Table 18 -a -B of the Uniform X Budding Code (1994), creating substantial risks to life or property? e) Have soils incapable of adequately supporting the use of septic tanks or I alternative waste water disposal systems where sewers are not X available for the disposal of waste water? The ootential impacts of the original proposed project were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The increase in approved budding size from 95,000 to 110,000 due to the increase in room size will not significantly change the assumptions upon which the earlier analysis was based The proposed median cut and left -turn pocket also would not be expected to negatively impact geology and sods because it would involve minimal at -grade construction Therefore, no additional mitigation is required for the Development Agreement Amendment beyond that included in the original Negative Declaration 7 HAZARDS AND HAZARDOUS MATERIALS Would the project? Create a significant hazard to the public or the environment through the routine transport, use or disposal of hazardous materials? ,7r Issues and Supporting Information Potentially Less than Less Than No Impact Significant Significant Significant Impact With Impact Mitigation Inco orated b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the X likely release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one - quarter mile of an exiting or X proposed school? d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962 5 and, as X a result would it create a significant hazard to the public or the environment? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public X use airport, would the project result in a safety hazard for people residing or working in the project area? f) For a project within the vicinity of a private airstrip, would the project result (n a safety hazard for people residing or working in the project X area? g) Impair implementation of, or physically interfere with an adopted X emergency response plan or emergency evacuation plan? h) Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to X urbanized areas or where residences are intermixed with wildlands? The potential impacts of the original proposed project related to hazards, hazardous materials, and emergency services were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysis was based Therefore, no additional mitigation is required for the Development Agreement Amendment beyond that included in the original Negative i Declaration The proposed easement across the subject property is intended to facilitate access for City of El Segundo Fire Department emergency vehicles into a new fire Station Therefore, the proposed Development agreement Amendment should slightly improve emergency responses in the City 8 HYDROLOGY AND WATER QUALITY Would the project a) Violate any water quality standards or waste discharge requirements? X b) Substantially degrade groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e g , X the production rate of pre - existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been ranted c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a X manner which would result in substantial erosion or siltation on- or off - site? Issues and Supporting Information ISo eI ,al Less than Las Than No Impeo S" ificant $tgmficTnt Stgmrican, Impact W¢h Impact Minganon Inco orated d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or X substantially increase the rate or surface runoff in a manner which would result in flooding on- or off site? e) Create or contribute runoff which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial X additional sources of polluted runoff? f) Otherwise substantially degrade water quality? X g) Place housing within a 100 -year floodplam, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood X hazard delineation map? h) Place within a 100 -year flood hazard area structures which would X impede or redirect flood flows? i) Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a levee X or dam? i Inundation by seiche, tsunami, or mudflow? X The potential impacts of the original proposed project related to hydrology and water quality were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The proposed project will not change e setting upon which the previous analysis was based Therefore, no additional mitigation is required for the ievelopment Agreement Amendment beyond that included in the original Negative Declaration 9 LAND USE AND PLANNING Would the project a) Physically divide an established community? X b) Conflict with an applicable land use plan, policy or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) X adopted for the purpose of avoiding or mitigating an environmental effect? C) Conflict with any applicable habitat conservation plan or natural X communities conservation plan? The proposed uses in the Development Agreement Amendment are consistent with Urban Mixed -Use North General Plan and Zoning Code designations for the property, including density (Floor Area Ratio) The proposed project will not change the land use setting upon which the previous environmental analysis was based Therefore, no additional mitigation is required for the Development Agreement Amendment beyond that included in the original Negative Declaration 10 MINERAL RESOURCES. Would the project a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? X b) Result in the loss of availability of a locally - important mineral resource recovery site delineated on a local general plan, specific plan or other X land use plan? r,I,i Issues and Supporting Information Potentially Less than Less Than No Impact standards established in the local general plan or noise ordinance, or Significant Significant Sigmicant applicable standards of other agencies? Impact With Impact b) Exposure of persons to or generation of excessive groundborne Mitigation X vibration or groundborne noise levels? Inco orated The potential impacts of the original proposed project related to mineral resources were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysis was based Therefore, no additional mitigation is required for the Development Agreement Amendment beyond that included in the original Negative Declaration j 11 NOISE Would the project result in a) Exposure of persons to or generation or noise ieveis in excess or standards established in the local general plan or noise ordinance, or X applicable standards of other agencies? b) Exposure of persons to or generation of excessive groundborne X vibration or groundborne noise levels? c) A substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the project? d) A substantially temporary or periodic increase in ambient noise levels in X the project vicinity above levels existing without the project? e) For a project located within an airport land use plan, or, where such a plan has not been adopted, within two mites of a public airport or public X use airport, would the project expose people residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive X noise levels? The proposed access easement in the Development Agreement Amendment will result in Fire Department emergency vehicles crossing the proposed hotel property to access a reconstructed Fire Station #2 on the property abutting the subject property to the east Emergency vehicles typically generate greater noise levels than automobiles Therefore, there could be additional noise generated on site due to the emergency vehicles crossing a portion of the property to enter the new fire station However, this access easement will only be used by emergency vehicles returning to the fire station and not exiting the fire station Therefore, the emergency vehicle sirens will not be in use when the vehicles are using the access easement Additionally, based upon current Fire Department estimates, emergency vehicles would be re- entering the station approximately twice a day It is also important to note that the existing Fire Station does not have drive through access to its emergency vehicle - parking bay As a result, without the proposed easement, emergency vehicles will continue to back into the fire station which triggers the back -up warning siren in the trucks Finally, if the reconstructed fire station is built without the access easement across the subject property, fire vehicles may still be forced to perform back -up maneuvers to enter the new Fire Station Based on the small number of anticipated emergency vehicle trips and the noise implications if direct access via the easement is not provided, the noise impacts will be less i than significant and no mitigation is required If in the future, the City Fire Station were utilized for a different type of land use, then passenger vehicles would typically be using the access easement, which will have no further impact than the passenger vehicles which access the hotel 12 POPULATION AND HOUSING Would the project a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for X example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating the X construction of replacement housing elsewhere c) Displace substantial numbers of people, necessitating the construction X of replacement housing elsewhere 10 n L Issues and Supportmg Information Potentially Less than Less Than Significant Significant Significant Impact With I Impact Mitigation The potential Impacts of the original proposed project related to population and housing were adequately analyzed In the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no Impacts which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysis was based Therefore, no additional mitigation is required for the Development Agreement Amendment beyond that Included in the original Negative Declaration 1 13 PUBLIC SERVICES Would the project result in substantial adverse physical Impacts associated with the provision of new or physically altered government facilities, need for new or physically altered government facilities, the construction of which could cause significant environmental Impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services a) Fire protection? a) Would the project increase the use of existing neighborhood or regional X b) Police protection? X X c) Schools? ' X d) Parks? X e) Other public facilities? X As described In Section 11 above, the proposed project would provide an access easement across a portion of the front of the proposed hotel property Since the purpose of the easement Is to enhance the operational efficiency of the proposed reconstructed fire station, the proposed Development Agreement Amendment will not adversely Impact the provision of fire services No other public services would be Impacted by the additional budding area or median island cut 3 RECREATION a) Would the project increase the use of existing neighborhood or regional parks or other recreational facilities such that substantial physical X deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an X adverse physical effect on the environment? I The potential impacts of the original proposed project related to recreation were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysis was based Therefore, no additional mitigation is required for the Development Agreement Amendment beyond that included in the original Negative Declaration 15 TRANSPORTATION/TRAFFIC Would the project a) Cause an increase in the traffic which is substantial in relation to the existing traffic load and capacity of the street system (i e , result in a X substantial increase m either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for X designated roads or highways? Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety X risks? d) Substantially increase hazards to a design feature (e g , sharp curves or dangerous intersections) or incompatible uses (e g farm equipment)? X 11 � J Issues and Supporting Information Potentially Less than Las Than No Impac, f) Result in inadequate parking capacity? Significant Significant Significant X g) Conflict with adopted policies or programs supporting alternative transportation (e g , bus turnouts, bicycle racks)? Impact With Impact X could cause significant environmental effects? Mitigation cl Require or result in the construction of new storm water drainage lnc orated racildies or expansion of existing facilities, the construction of which e) Result in inadequate emergency access? a) Exceed wastewater treatment requirements of the applicable Regional X Water Quality Control Board? f) Result in inadequate parking capacity? b) Require or result in construction of new water or wastewater treatment X g) Conflict with adopted policies or programs supporting alternative transportation (e g , bus turnouts, bicycle racks)? facilities or expansion of existing facilities, the construction of which X The Development Agreement proposes increasing the approved size of the proposed Residence Inn from 95,000 square feet to 110,000 square feet The Negative Declaration of Environmental Impacts for the original project included a Traffic impact Study by Crain & Associates, which analyzed the potential traffic impacts from a proposed 150 room hotel development This analysis utilized an Institute of Traffic Engineers (ITE) trip generation rate based on the number of guest rooms in the hotel The Study concluded that all project impacts could be mitigated and the City adopted mitigation measures for the project The proposed Development Agreement Amendment would increase the overall size of the hotel, but would not increase the number of rooms in the hotel, or add additional amenities or support facilities The individual guest rooms would simply be larger than originally planned As a result, the traffic generation, based on the number of rooms, would not be impacted by the increased floor area of the hotel and no addition impacts would be expected A Traffic Report was prepared by Linscott, Law & Greenspan for the proposed Development Agreement Amendment to analyze the potential impact on the traffic circulation due to the proposed median island out in El Segundo Boulevard The Study reviewed the configuration of the proposed left -turn pocket in eastbound EI Segundo Boulevard, its impacts on the dual left -turn lanes on westbound El Segundo Boulevard at Continental Boulevard, and the volume and distribution of traffic expected to use the proposed left -turn pocket Left -turns exiting the property to travel eastbound on El Segundo Boulevard would be prohibited The report concluded that that the existing dual left -turn lanes for westbound El Segundo Boulevard could be shortened to accommodate a 150 -foot long left -turn pocket for eastbound traffic on El Segundo Boulevard to access the hotel property without impacting the operation of the westbound left -turn lanes The Report also estimated that 11 and 9 vehicles would use the new left -turn pocket during the a m and p m peak hours, respectively Based on the findings in the Traffic Report, there will be no significant impacts on traffic circulation from the proposed project Therefore, no additional mitigation is necessary 16 UTILITIES AND SERVICE SYSTEMS Would the project a) Exceed wastewater treatment requirements of the applicable Regional X Water Quality Control Board? b) Require or result in construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which X could cause significant environmental effects? cl Require or result in the construction of new storm water drainage racildies or expansion of existing facilities, the construction of which X could cause significant environmental effects? d) Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded X entitlements needed? e) Result in a determination by the wastewater treatment provider which services or may serve the project determined that it has adequate X capacity to serve the project's projected demand in addition to the provider's existing commitments? f) Be served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? X g) Comply with federal, state, and local statues and regulations related to solid waste? X 12 ,5�'e Issues and Supporting Information Potentiall} Less than Less Than Significant Significant Significant Impact With Impact Mitigation The potential impacts of the original proposed project related to utilities were adequately analyzed in the previous Negative Declaration of Environmental Impacts for the Grand Avenue Corporate Center (EA -430) and found there were no impacts I which could not be mitigated to a less than significant level The proposed project will not change the setting upon which the previous analysts was based The construction of the left -tum pocket may require the relocation of several street light poles located in the median of El Segundo Boulevard These poles would be relocated to maintain the existing Illumination levels in the area, Therefore, no additional mitigation is required for the Development Agreement Amendment beyond that Included in i the original Negative Declaration 17 MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential to degrade the quality of the j environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self - sustaining levels, threaten to eliminate a plant or animal community, reduce the X number or restrict the range of a rare or endangered plant or animal, or eliminate important examples of the major periods of California history i or prehistory's bl Does the project have impacts that are individually limited, but cumulatively considerable? ( "Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in X connection with the effects of the past projects, the effects of other current projects, and the effects of probable future projects)? Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or X indirectly' Based on the analysis provided above, the proposed Development Agreement Amendment is for a project on an undeveloped site located in an urban setting Therefore, the Development Agreement does not have the potential to degrade the quality of the environment and will not achieve short-term goals to the disadvantage of long -term environmental goals There are no foreseeable negative cumulative impacts associated with the proposed Development Agreement Amendment that will have an adverse affect on human beings \ \CITYHALUDEPT\Plammmg & Butidmg Safety\PROJECTS\476- 499 \Ea�496\E4496 Imuat Studv do, 13 8Na DRAFT Chairman Crowley closed the public hearing Commissioner Boulgandes stated that Mr Chow's current Chevron business In town has been an Immaculate operation and Is a benefit to the community providing a good quality service He feels this application will be a benefit to the community as well He does not see a problem with parking and if it becomes a problem, this application can be reviewed again Commissioner Kretzmer stated that Mr Chow has always run a clean and neat business and has been a good citizen of El Segundo He also indicated that there is a Condition that is set forth in part of the draft Resolution requiring compliance with the Noise Standards and will include and not be limited to making sure that roll up doors are kept closed, insulating the building and changing the hours of operation Commissioner Mahler expressed a concern with chemicals, and said Mr Chow will have to submit to inspections He also expressed concern with delivery trucks showing up at the same time Vice -Chair Wycoff pointed out that the hours of operation are scheduled to be 7 AM to 6 PM Monday through Friday and to noon on Saturday, and stated that these hours are the same or less than those permitted for construction activities in town He commented that he missed Mr Chow's previous service station and said this town needs this type of business, and stated he never heard any complaints registered with the City concerning noise He anticipates Mr Chow will run a similar quality operation at his new facility He stated that all issues are being addressed by the CUP and met, and staff has done a great job He noted that the Noise Ordinance is a complaint driven system and citizens are not shy about calling in, and police will measure and enforce violations of the Ordinance Chairman Crowley is in favor of the application and noted two typos Master Page 14, Item 7 should state "The facility would be located more than 300 feet from a residential use," and on Master Page 15, Item 2 under the General Plan and Zoning Consistency, last sentence, to insert "feet" after the number "370 " Vice Chair Wycoff moved to adopt Resolution 2461 Commissioner Mahler MOTION seconded Passed 5 -0 Ms Jester explained the 10 -day appeal period Chairman Crowley presented Item I4, Environmental Assessment EA -496, EA-496 Development Agreement 99 -2, Second Amendment to Grand Avenue DEVELOPMENT Corporate Center Development Agreement Address 2135 East El Segundo AGREEMENT 99 -2 Boulevard Applicant City of El Segundo Property Owner El Segundo HHG Hotel, L P Assistant Planner Paul Garry summarized the staff report as outlined in the Agenda Packet Chairman Crowley asked if the expanded footprint of the buildings still allow for 12 -09nun PC 4 r C 5 DRAFT enough parking according to Code? Mr Garry stated yes and said originally, the Development Agreement originally approved 150 rooms and the area with approximately 64,000 square feet He said back in June, City Council reviewed the matter to determine if the controlling factor was square footage or the room count in terms of how big the building could be, and it was determined that it was based on a room count of 150 rooms The size of the building is larger due to the kinds of rooms that are being provided by the developer which were not anticipated in the original approval He indicated that the parking spaces will be the same as before, meeting the Code required parking which is one space per room for the first 100 rooms and then it is 3/< of a space per room for the next 100 rooms There will be approximately 138 spaces provided Chairman Crowley noted that in general, the Residence Inn tends to accommodate people with extended stays, and they could have more than one car per room Commissioner Kretzmer asked if there is any negative impact for access of emergency vehicles or setbacks in any material way? Mr Garry stated no, and the building meets all of the development standards in the original Development Agreement for setbacks He further stated there will be a special emergency access driveway created between this property and the property to the north Chairman Crowley requested assurance that there is enough space between where the turn pocket is going eastbound and the corner at Nash Street Mr Garry stated it meets the City standards for creating curb cuts near an intersection, and the current fire station has a driveway even closer to the intersection, although that's not accessed from eastbound He further noted that the left turn pocket would only allow for ingress into the property, and left turns out of the hotel property to eastbound El Segundo Boulevard would still be prohibited Chairman Crowley opened the public hearing Jeremy Andrus, Developer of the Project He stated that Marriott has done parking studies, and the average parking space required at a Residence Inn is about 8 spaces per room He further said that their location is 1 5 miles from the airport and many people do not rent cars since everything is within walking distance He also said they will have a shuttle bus to the airport Vice -Chair Wycoff noted that the elevation on the wall is unlike the Residence Inns he is familiar with which are more spread out and have multiple buildings The applicant stated that ever since Marriott has developed the Residence Inn, they have changed the layout to reflect a bit more of a modern type of hotel He stated also that Marriott is very strict on the prototypes, and said this protect is typical of a Marriott's Residence Inn 12 -09nun PC 5 DRAFT Vice -Chair Wycoff noted that the Residence Inn in Manhattan Beach on Pacific Coast Highway is the older generation design Commissioner Kretzmer pointed out that there is probably a greater return on investment from a density standpoint by doing the hotel in the newer configuration The applicant stated there are many product features in the rooms that haven't changed such as studios and one bedrooms with kitchenettes Vice -Chair Wycoff asked what type of roofing material will be used? The applicant stated it will be composition shingle with speckles giving it more dimension Chairman Crowley closed the public hearing Commissioner Boulgandes indicated that increased density pays off in a hotel development for the company, and hotel room tax is one of the great money makers for a city and is a nice return for a City in terms of revenue Commissioner Mahler stated the protect is great for the City He expressed concern with the 8 parking spots per room and said there could be meetings or conferences, bringing in more cars Vice -Chair Wycoff indicated that Marriott and staff did a fine job of preparing this package, and he welcomes Marriott to the City Chairman Crowley noted the hotels in town are booked up most of the time because of the location of El Segundo He said that the protect fits in the Mixed -Use Zone and helps out all of the businesses around it He also mentioned that the Greenlme is next to the protect for further transportation Commissioner Boulgandes also stated there will be access for the Fire Department Commissioner Kretzmer moved to adopt Resolution No 2459 Commissioner MOTION Boulgandes seconded Passed 5 -0 Director Hansen presented the discussion on 6 00 PM Planning Commission REPORT FROM meeting start time DIRECTOR Chairman Crowley stated he is in favor of the 7 00 PM start time and indicated it is difficult for some to get to the meeting at 6 00 PM Commissioner Boulgandes suggested going back to the 7 00 PM start time, and if future long meetings could start at 6 00 PM when necessary He also stated he would support the wishes of the majority Vice -Chair Wycoff is in favor of the 6 00 PM start time and has not heard any complaints, and feels the meetings are working out quite well at this time 12.09nun PC 6 �� RESOLUTION NO. 2459 A RESOLUTION OF THE PLANNING CO.NI IISSION OF THE CITY OF EL SEGUNDO RECOMMENDING TO THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVAL OF DEVELOPMENT AGREEMENT NO. DA 99 -2 FOR AN AMENDMENT TO THE GRAND AVENUE CORPORATE CENTER, PROJECT AREA ONE (PLAN B), ..ND ENVIRONMENTAL ASSESSMENT EA -496 FOR PROPERTY AT 2135 EAST EL SEGUNDO BOULEVARD, AND RECOMMENDING ADOPTION OF FINDINGS IN SUPPORT THEREOF. PETITIONED BY CITY OF EL SEGUNDO. RECITALS WHEREAS, the project developer El Segundo HHG Hotel, L P ( "Owner'), owns certain real property, 3 081 acres in size, generally located along the west side of Nash Street and the north side of El Segundo Boulevard (the "Property'), in the City of El Segundo ( "City'), and, WHEREAS, the Owner and City propose to amend the previous approvals of the Development Agreement (DA 98 -1) to allow an additional approximate 45,608 square feet for a total of 110 000 square feet on the property for a 150 -room all suite Residence Inn hotel ( "Project ") within the Grand Avenue Corporate Center (GACC), and, WHEREAS, the Property is located in the Urban Mixed Use -North Zone (` :NN -N Zone ") The MU -N Zone provides for development of a mixture of compatible commercial, office, research and development, retail and hotel uses, and recreational facilities with approval of a conditional use permit, and, WHEREAS, in connection with the onginal development of the GACC, the original GACC Owner submitted applications for approval of Environmental Assessment No EA -430, Vesting Tentative Tract Map No 52427 (Subdivision 98 -1), Conditional Use Permit No CLIP 98 -2, Parking Demand Study No 98 -1, and Development Agreement No DA 98 -1, and, WHEREAS, an Initial Study for the GACC Project was prepared pursuant to the requirements of the California Environmental Quality Act ( "CEQA "), Cal Public Resources Code Section 21000 et seq The Initial Study demonstrated that the Project, with the implementation of certain mitigation measures, would not cause any significant environmental impacts Accordingly, a Mitigated Negative Declaration ( "MND ") encompassing all of the Project Approvals was prepared As more particularly described in the MND, the Project will not cause any sigmficant environmental impacts given, among other things, its design and mitigation measures, and, WHEREAS, a Notice of Intent for the GACC Project to issue a MND was prepared on March 3, 1998 The Notice of Preparation concerning the MND was posted by the Clerk for the County of Los Angeles on March 4, 1998 The MND was submitted to the California Office of 1igF, Planning and Research on March 4, 1998 The IM-ND, including the Initial Study, was circulated for public review and comment on March 4, 1998 Copies of the MND were mailed to all potential responsible agencies, trustee agencies, neighboring cities and interested parties Notice of the I IND was also mailed to all interested parties The 30 -day comment period for the MND ended on April 3, 1998, and, WHEREAS, on March 26, and April 9 and 23, 1998, the City's Planning Commission ( "Commission ") held duly noticed public heanngs to consider the GACC Project, including the Development Agreement, in the Council Chamber of the City Hall, 350 Main Street, and notice of the heanngs was given in the time, form and manner prescribed by la%�, and, WHEREAS, on April 23, 1998, the Commission adopted Resolution Nos 2413 and 2416 recommending to the City Council approval of a Development Agreement and a Mitigated Negative Declaration of Environmental Impacts for the Development Agreement for the GACC Project, and, WHEREAS, on April 21 and May 5, 1998, the City Council held duly noticed public hearings to consider the GACC Project and the MND in the Council Chamber of the City Hall, 350 Main Street and nonce of the hearings was g rime given in the me form and manner prescribed by law, and ✓ WHEREAS, on May 19, 1998 the City Council adopted Ordinance No 1287 and Resolution No 4063, Approving the Development Agreement and a Mitigated Negative Declaration of Environmental Impacts for the Development Agreement for the GACC Project, and, WHEREAS, an on January 19, 1999, an Environmental Assessment (EA -467), and First Development Agreement Amendment (DA 98 -2) to the original Development Agreement (DA 98 -1) for a proposed additional approximate 15,000 square feet for the Sports Training and Recreational Facility (Project Area 4) was reviewed and approved by the City Council (Ordinance No 1291), and, WHEREAS, the Planning Commission has reviewed the pending application (EA -496, DA 99 -2) and supporting evidence with the authority and criteria contained in the California Environmental Quality Act. State CEQA Guidelines and the City of El Segundo Guidelines for the Implementation of the California Environmental Quality Act (Resolution No 3805), and, WHEREAS, on December 9, 1999 the Planning Commission did hold, pursuant to law, a duly advemsed public hearing on such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the public hearing was given in the time, form and manner prescribed by law, and, WHEREAS, opportunity was given to all persons present to speak for or against the findings of Environmental Assessment EA496 and Development Agreement Amendment 99 -2, and, WHEREAS, at said hearing the following facts were established The project site consists of 3 081 acres " Jkc l J The project consists of a proposed approximate 105,122 square foot all suites Mamoti Residence Inn hotel with a maximum of 150 -rooms with a floor area ratio of approximatelN 078 1 The subject proposal is covered by the following previous approvals and agreements a) Environmental Assessment EA -430, Subdivision 98 -1 for Vesting Tentative Map No 52427, Conditional Use Permit No 98 -2, Parking Demand Study No 98 -1 and Development Agreement 98 -1, which were approved by Planning Commission Resolution Nos 2413, 2414, 2415 and 2416, respectively, and City Council Ordinance No 1287 and Resolution No 4063 b) A Development Agreement (Instrument No 98- 1109405) was executed on June 30, 1998 pursuant to which the City granted the Developer the nght to construct the project in accordance with the rules, regulations, zoning, and official policies existing at the time c) Ens ironmental Assessment EA -467, Development Agreement Amendment 99 -2, which was approved by City Council Ordinance No 1291 for a Revision to Exhibit `B' of the Original Development agreement to increase the size of the proposed recreational facility on Project Area 4 for Plan B by 15,000 square feet 4 The current Urban Mixed -Use North (MU -N) zoning for the site is consistent with the current General Plan Land Use designation of the site for Urban Mixed -Use North The subject proposal is consistent with the intent of the MU -N zomng designation by allowing for commercial, office, retail, restaurant and recreational uses The surrounding areas to the west, north, south and east are developed, or planned to be developed, with office uses, research and development, restaurants, and hotels The properties to the north and east are zoned Mixed -Use North (MU-NI), to the west Corporate Office (CO), and to the south Light Industrial (M -1) The project site is located within the northeast portion of the City of El Segundo, approximately one quarter -mile west of the San Diego (I -405) Freeway and one mile south of the Glenn Anderson (I -105) Freeway The Metro Green Line and a station at the intersection of Nash Street and El Segundo Boulevard is located adjacent to, and east of, the project site Local jurisdictions near the site include the City of Los Angeles located north of Imperial Highway, the City of Manhattan Beach located south of Rosecrans Avenue, and the City of Hawthorne located east of Aviation Boulevard NOW, THEREFORE, BE IT RESOLVED that after considering the above referenced facts for the subject project, the GACC Project Approvals and the information contained therein, the Initial Study and the MND for the GACC, the Initial Study for the pending applications (EA -496, DA 99- 0Ci0 2), and the testimony and other evidence offered at the public heanngs, the Planning Commission recommends that the City Council approve Environmental Assessment EA -496 and Development Agreement No 99 -2 (Second Amendment to DA 98 -1), and, makes the followmg findings in support thereof General Findings (a) Reliance on Record Each and all of the findings and determinations contained herein are based on the competent and substantial evidence, both oral and written, contained in the entire record relating to the Project The fridtngs and determinations constitute the independent findings and determinations of the Commission in all respects and are fully and completely supported by substantial evidence in the record as a whole (b) Nature of Findings Any finding made by the Commission shall be deemed made, regardless of where it appears in this document All of the language included in this document constitutes findings by the Commission, whether or not any particular sentence or clause includes a statement to that effect The Commission intends that these findings be considered as an integrated whole and, whether or not any part of these findings fail to cross - reference or incorporate by reference any other part of these fmdings, that any finding required or committed to be made by the Commission with respect to any particular subject matter of the Project shall be deemed to be made, if it appears in any portion of these findings (c) Limitations The Commission's analysts and evaluation of the Project is based on the best information currently available It is inevitable that in evaluating a Project that absolute and perfect knowledge of all possible aspects of the Project will not exist One of the major limitations on analysis of the Project is the Commission's lack of knowledge of future events In all instances, best efforts have been made to form accurate assumptions Somewhat related to this are the limitations on the City's ability to solve what are in effect regional state, and national problems and issues The City must work within the political framework within which it exists and with the limitations inherent in that framework (d) Summaries of Information All summanes of information in the ftndmgs to follow are based on the evidence in the record The absence of any particular fact from any such summary is not an indication that a particular findmg is not based in pan on that fact (e) Mitigation Measures. These findings are based on the various mitigation measures which were required and adopted to the implementation of the GACC Project as recommended by the MND or identified by the MND as already having been incorporated into the Project 4 2 General Plan Consistenev (a) Econommc Development Element - -The Project and the Development Agreement are consistent with the goals and objectives of the Economic Development Element of the General Plan, m,particular Policies ED 1 -1 1, 12, 2 1 and 2 2, in at least the following ways (1) The Project will improve the City's tax base by bringing commercial development to a vacant parcel of property (2) The Project will diversify and expand the City's economic base by developing a hotel on the Property (3) The Project will contribute to the investment in the City's infrastructure by contributing to traffic improvement projects in the vicinity of the Property (4) (b) Land Use Element - -The Project and the Development Agreement are consistent with the goals and objectives of the Land Use Element of the General Plan, in particular Policies LU4 -1 1, 1 2, 1 4, 3 1, 3 2, 3 5, 3 6, 4 3, 4 4, 4 6, 4 7, 4 8 and 7 -2 3, in at least the following ways (1) The Property is zoned Urban Mixed -Use North, That zoning designation provides for a mixture of compatible commercial, office, research and development, retail, restaurant and hotel uses The GACC Project entails many of these identified uses, such as office, retail, and restaurant, and additionally recreational uses, the subject Project provides a hotel as part of that mixture (2) The GACC Project will provide mixed uses, includmg commercial uses, in close proximity to the MTA Green Line, the subject Project provides a hotel as part of that mixture (3) The close proximity of the Project to the MTA Green Line will encourage employee utilization of the MTA Green Line, thereby providing a viable alternative to commuting by automobile (4) Landscaping shall be provided throughout the Project, which shall be maintained by automated imgation systems. (5) The Project shall meet all applicable seismic safety standards, as well as all applicable noise, air quality, and other environmental regulations (6) The Project provides pedestrian links in the appropriate areas 5 0 yc (7) The Project's utilities shall be placed underground (8) The Project shall not impact the quality or adequacy of the City's various public services, such as police, fire and library services (9) The Project shall promote a stable tax base for the City through the hotel use (c) Circulation Element - -The Project and the Development Agreement are consistent with the goals and objectives of the Circulation Element of the General Plan. in particular Policies Cl -1 8, 1 13, 3 2, 2 -1 1, 1 4, 1 7, 2 2, 3 3 and 5 1, in at least the following ways (1) The Project will min.-ate project- related transportation impacts to below the level of significance (2) The Project will provide the necessary amount of parking by on -site means (3) The Project will comply with any applicable regulations regarding preferential parking areas and/or promotion of ride share (4) The Project will provide pedestrian and bicycle access to the site (5) The Project will promote and enhance the use of the MTA Green Line (6) The Project will implement the appropriate measures from the City's Transportation Demand Management policy, such as ndesharutg, carpooling and preferential parking (7) The Project will provide access to emergency vehicles (8) The Project will not significantly impact the traffic flow for the westbound dual left-turn lanes at the intersection of El Segundo and Continental Boulevards (d) Open Space and Recreation Element —The Project and the Development Agreement are consistent with the goals and objectives of the Open Space and Recreation Element of the General Plan, in particular Policies OS 1 -2 3, 2 5, 2 8 and 5 2, in at least the following ways (1) The Project will provide various on -site recreational facilities (2) The Project will provide open space areas, landscaping and street trees (e) Conservation Element - -The Project and the Development Agreement are consistent 6 Qqj with the Conservation Element of the General Plan, in particular Policies CN2 -5, 2- 7and 2 -12, in at least the following ways (1) All landscape areas will be serviced by an automatic irrigation system that uses recycled water (2) Reclaimed water shall be provided for landscaping uses by installation of a connection to the El Segundo Boulevard water line Through the use of appropnate landscaping and setbacks, the Project shall reflect and be consistent with the existing quality of the neighborhood (3) The Property does not contain any rare or endangered plant or ammal species (f) Noise Element The Project and the Development Agreement are consistent with the goals and objectives of the Noise Element of the General Plan in at least the following ways (1) The Project will mitigate all potential noise impacts and thereby meet the City's Noise Ordinance Standards. (g) Air Quality Element The Project and the Development Agreement are consistent with the goals and objectives of the Air Quality Element of the General Plan, in particular Policies AQ3- 1 1, 1 2, 12-12 and 1 3, in at least the following ways (1) The Project will mitigate air quality impacts to a level of insignificance by implementing various traffic mitigation measures and complying with applicable rules by the South Coast Air Quality Management District (e g, Rule 403) (2) The Project will incorporate energy conservation measures, including motion sensitive light activation switches and applicable State energy conservation measures n`,4 3 Zoning Consistencv (a) The Property is zoned Urban Mixed -Use North This zoning desiortatton provides for a mixture of compatible commercial, office, research and development, retail restaurant, and hotel uses The GACC Project entails many of these identified uses, such as office, retail, restaurant, and additionally recreational uses, the subject Project, as a hotel use, adds to that mixture of uses (b) The MU -N Zone permits the above referenced range of uses at a maximum floor ratio (FAR) of 1 1 30 The Project FAR is consistent with the maximum allowed ratios provided by zoning, at approximately 0 78 1 FAR. Findings Required For Development Agreements (a) The Development Agreement is entered into pursuant to City Council Resolution No 3268 and California Government Code Sections 65864 through 65869 5 (b) In accordance with that law, the Development Agreement identifies (1) the permitted uses as set forth in the amendment, and (2) the statutes, ordinances, rules, regulations and official policies governing zoning, development, density, permitted uses, growth management, environmental consideration and design criteria applicable to the Project as set forth in and, incorporated by reference in Ordinance No 1287 (c) Further in compliance with the above referenced law, the original Development Agreement adopted by Ordinance No 1287, and incorporated herein by reference, contains the following provisions (1) Periodic review at least every twelve (12) months as set forth in paragraph 10 (2) A demonstration of good faith compliance upon review as set forth in paragraph 10 (3) A fixed duration for the development agreement as set forth in paragraph 13 (4) The maximum size of the proposed buildings as set forth in paragraph 6 and Exhibit `B' (5) Conditions, terms and restrictions concemmg subsequent discretionary actions as set forth in paragraph 8 (6) Time when construction shall commence as set forth in paragraph 6 (7) Time when construction shall be completed as set forth in paragraph 6 (d) The benefits that will accrue to the people of the City from the adoption of the Development Agreement include the following (1) Development of a property that is currently vacant and unused i:3 �;iUJ (Z) Increasing and further stabilizing the City's tax base through development of new commercial businesses (3) Increase in employment opportunities for the City's citizenry (4) Development of a project that will increase the use of the MTA Gi een Line (5) Development of a project that is consistent mth the elements of the General Plan (6) Development of a project that will not cause any significant environmental impacts (7) The Development Agreement will eliminate uncertainty in planning and provides for the orderly development of the Property e) The project is consistent with the objectives, policies, general land uses, and pro-crams specified in the General Plan and any applicable specific plan in that the amendment to DA 98 -1 by allowing an approximate 45,608 square foot increase in the maximum size of the proposed hotel on Project Area One will not increase the number of rooms permitted in the hotel and would not add additional significant meeting or dining facilines The project would result in a FAR of approximately 0 78 1, which is below the maximum pemutted by the General Plan for the subject site Furthermore, adequate parking is provided for the subject expansion on -site, because the required parking is based on the number of rooms in the hotel, not the floor area of the hotel (f) The project is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located in that all- suites hotel is compatible with the uses permitted in the Mixed -Use North Zoning district (g) The project is in conformity with the public convenience, general welfare and good land use practice in that the proposed floor area increase will make the best use of the land area available by allowing the creation of a hotel designed to serve an extended stay segment of the hotel market not already served by existing hotels in this location of El Segundo, thus further benefiting the public convenience (h) The project will not be detrimental to the health, safety and general welfare in that it is consistent with the elements of the General Plan, the requirements of the Zoning Ordinance and is subject to review and approval by the City including on -site inspections during construction, prior to occupancy, and parking review after occupancy (1) The proposed amendment to the previously approved project will not adversely affect the orderly development of property or the preservation of property values in that it will benefit and make feasible the previously approved project 0 r,U(i 5 Findings Required Under CEQA (a) Approval of a development agreement is typically subject to the requirements of CEQA In connection with, and as a basis for the City Council approval of the original Development Agreement, Ordinance No 1287, the Council adopted the CEQA Findings detailed in Resolution No 4063, in which the HIND was adopted, which incorporated those Findings herein as though they were set forth in full (b) An Environmental Assessment (EA -496), for the proposed additional approximate 45,608 square feet and left-turn pocket for the proposed hotel was prepared in accordance with the requirements of CEQA No significant new environmental impacts were identified that were not previously identified in the original MND, (c) That when considering the whole record, there is no evidence that the project iN ill have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends, because the project is in a built -out urban environment, and (d) That the Planning Commission recommends that the City Council authorize and direct the Director of Planning and Building Safety to file with the appropnate agencies a Certificate of Fee Exemption and de mimmis finding pursuant to AB 3158 and the California Code of Regulations Within ten (10) days of the approval of the Negative Declaration of Environmental Impacts. the applicant shall submit to the City of El Segundo a fee of S25 00 required by the County of Los Angeles for the filing of this certificate along with the required Notice of Determination As approved m AB 3158, the statutory requirements of CEQA will not be met and no vesting shall occur until dus condition is met and the required notices and fees are filed with the County NOW, THEREFORE, BE IT FURTHER RESOLVED that the Planning Commission recommends that the City Council approve Environmental assessment EA -496 and Development Agreement DA 99 -2, subject to the following conditions 1 Pnor to approval of the building plans, the applicant shall develop plans, which indicate that the project is in substantial conformance with plans approved and on file with the Department of Planning and Building Safety Any subsequent modification to the project as approved shall be referred to the Director of Planning and Building Safety for a determination regarding the need for Planning Commission review of the proposed modification 2 The applicant shall indemnify, defend, protect, and hold harmless the City, its elected and appointed officials, officers, agents, and employees from and against any and all claims, actions, causes of action, proceedings, or suits which challenge or attack the validity of the City's approval of Environmental Assessment EA -496 and Development Agreement 99 -2, Amendment to Grand Avenue Corporate Center Project Area 1 (Plan B) 10 rq� BE IT FURTHER RESOLVED according to the El Segundo Municipal Code, a copy of this Resolution shall be mailed to the applicant at the address shown on the application and to any other person requesting a copy of same The decision of the Planning Commission as set forth in this Resolution shall become final and effective ten (10) calendar days after the date of the Planning Commission action, unless an appeal in writing is filed with the City Council PASSED, APPROVED AND ADOPTED this 9th day of December, 1999. amen M Hansen, Director of Planning and Building Safety and. Secretary of the Plamung Commission of the City of El Segundo, California VOTES Crowley, (Chair) - Ave Wvcoff (Vice- Chair)- Ave Bouleandes - Ave Kretzmer - Ave Mahler - .Ave Brian Crowley, Chairm of the Planning Commission of the City of El Segundo, California P `Planning & Building Safery \PROJECTS \476 -499\Ea - 496 \ea 496 reso do,, 11 9 81 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: December 21, 1999 AGENDA DESCRIPTION Withdrawal from the South Bay Regional Public Communications Authority (SBRPCA) Joint Powers Aareement and contract with the SBRPCA for extended telecommunications services Receive information regarding the status of the Communications Center and contingent to the approval of the City Attorney, authorize Councilmember Kelly McDowell to sign an agreement on behalf of the City with the SBRPCA to 1) Formally withdraw from the Joint Powers Agreement, 2) Contract radio infrastructure services INTRODUCTION AND BACKGROUND- On February 3, 1998, the City Council approved the design, construction and operation of a Public Safety Communications Center To date the facility has been designed and is currently under construction with an anticipated completion date of May 22, 2000 The City has entered into contracts with Motorola and the West Covina Service Group (WCSG) to provide the necessary voice radio equipment and mobile data computer system Further the City is in the process of negotiating a contract to purchase and install a state of the art emergency E -911 telephone system and all console and office furniture In November 1999, the City offered dispatch services to the Cities of Hermosa Beach and Manhattan Beach and provided each City with a cost allocation assessment derived by DMG Maximus The City is now in the process of recruiting, testing and hiring the Dispatch Supervisors and Communication Dispatchers The next phase in the transition to our Communications Center is to formally withdraw from the Joint Powers Agreement and contract infrastructure telecommunication services with the SBRPCA DISCUSSION According to the Bylaws, the City must notify the SBRPCA of its intent to withdrawal ninety days prior to the end of the fiscal year (March 30, 2000) Upon formal withdrawal, the City is desirous of having the option to contract complete dispatch services from the SBRPCA for the time needed beyond July 1, 2000 to complete and cutover to our stand -alone Communications Center Further, the City is desirous of having the option to contract infrastructure telecommunication services from the SBRPCA to maintain multi - jurisdictional radio interoperability and reduce overall costs The SBRPCA and the City are currently working on drafting an agreement to accomplish these goals Staff requests that the Council, contingent on the approval by the City Attorney of an agreement, authorize Councdmember McDowell to sign the ATTACHED SUPPORTING DOCUMENTS Draft agreement for Withdrawal and Contracted Telecommunication Services FISCAL IMPACT (Check one) Operating Budget._ Capital Improv Budget: _ Amount Requested Project /Account Budget. Project/Account Balance: Date Account Number Project Phase mond Chief of Date: TAKEN r 15, 1999 K EL SEGUNDO CITY COUNCIL MEETING DATE December 21, 1999 AGENDA ITEM STATEMENT Committees, Commissions and Boards AGENDA HEADING: El Segundo Senior Housing Board's 2000 Budget Proposal for Park Vista AGENDA DESCRIPTION The Senior Housing Board approved Community Housing Management's 2000 Budget proposal and is recommending it be approved by City Council RECOMMENDED COUNCIL ACTION Appro� al BRIEF SUMMARY The El Segundo Senior Housing Board has recommended Council s appro,� al of Community Housing N9ana2cment s 2000 budget proposal for the Park Vista Senor Housing facility The entire Senior Housing Board reviewed the budget proposal from CHMS and appointed a sub- committee to pro%ide a more extensive review CHMS and the subcommittee noted that during last year's budget approval process City Council indicated their desire to allow the management company to set employee compensation levels without mvoh mg City Council in direct negotiation However, as a courtes} CHMS and the Senior Housing Board have provided a very detailed budget breakdown to Council At the Senior Housing Board meeting of November 22 1999 the Board approved the document for presentation to City Council at their December 21, 1999 meeting ATTACHED SUPPORTING DOCUMENTS The 2000 Park Vista Budget Proposal FISCAL IMPACT Operating Budget Capital Improvement Budget Amount Requested Project/Account Budget Project/Account Balance Account Number Project Phase Appropriation Required ORIGINATED DATE December 21, 1999 Peter Freeman, President Senior Housing Board /J� l.. ACTION TAKEN 4 BUDGET WORKSHEET FOR PARK VISTA November 18, 1999 PROPOSED ANNUAL OPERATING BUDGET FOR 2000 FISCAL YEAR rtcral Vear- Inn-Der- 2000 Budget Line Item: Acct. No. '98 Audit Results 1999 Budget 1999 Forecast % Diff. 2000 Budget Diff.'99 Forecast Sub -total Expenses (tamed forward from a e I) 116 994 123,018 120,001 -2% 129,889 8% Operating & Maintenance Expenses 6500 Janitor and Cleaning Pavroll 6510 1,253 1,436 1,422 -1% versus '98 1,436 11% 1% Janitor and Cleaning Supplies 6515 Maintenance Contract 6517 1,190 3,049 3,049 0% 3,050 0% Estermina0n Pavroll /Contract 6519 747 750 668 -11%j 750 1 12% Garbage and Trash Removal 6525 82 - Secunty PavrclKontract Grounds Pavroll Grounds Supplies Repairs Pavroll 6530 6535 6536 6540 - 4,076 300 2,572 300 1,157 0% 0% -55% s0 300 2,572 0% 122% Rc a rs Matenal 6541 Rc alrs Contract 6542 2 685 3,120 2,808 -10% 3,120 11% ElcNator Mamtcnancc Contract 6545 3 903 4 295 5,798 35% 4,357 -25% Henting/Cooling Rc arrs & Maintenance 6546 535 1 158 100 -91% 1 100 1000% Dccor,llmc PevrolUContract 6560 2 033 3 990 3 990 0% 3 990 0% Decorating Su Iles 6561 128 100 100 0% 100 0% Fire Protection EN ensc 995 6589 2 760 2 230 2 230 0% 2,230 0% Mlsccllancous Operating 8 Mamtcnancc E� c 6590 1 l66 1 508 1 491 -1% 1 500 1% Total O tera[m0 and Maintenance Expenses 55 4i2 60 556 56 281 -7% 61 905 10% Taws and Insurance 6700 1 Rcal Estauc Taws 6710 - - - Rn roll Ta\cs (FICA) 6711 6 GU9 6 802 6 530 -4% 7 448 14% NUsccllencous TaNcs Licenses and Permits 6719 Itl - 10 0`Y0 - Properivand LwbdnN Insurance (H,wrd) G72U 23 712 27 014 25,663 -5°/a 25,663 0% Ftdcluv Bond Insurancc 6721 84 131 29 -780/1 84 190% Worker's Com cnsauou 6722 1 669 1 834 2 237 220/1 3 007 34% Hca1111 Insurance & Othcr Em loNcc Benefits 672; 6 579 12,144 10 565 43% 13 351 26% Other Insurance (s ectft) D&O 6729 23 Total Taws and Insurance 38 686 47 925 45 034 -6%1 49,553 107/. Tot ,, Expenses 211,132 231399 221,316 -4% 2.11,347 9% NET OPERATING INCOME 238 4U9 238 459 247,147 1 4% 241,907 -2% Fln.mual E% lenses 681111 99 forecast o\cr'98 audited= 4 8206, bit increase= 4 25% Interest on Mongage Potable (3) 6820 178 668 178 668 178 668 0% 178,668 0% Interest on Notcs Patablc (Lone Term) 68;0 Pn a1 Pavncnts Rc utred To:t 1 178 668 178 668 178 668 0'%, 178,608 0, Y. IKnincd Rc laccmcnl Rcscrnc Spending (4) 7i 54R 394 820 50 647 -87% 269,429 432% IBo.lyd ContutgcncN Total CoNt of Operating 465 348 804,987 450,631 -44 %, 689,444 53 %, Total Income or Retcnuc 449 541 469,958 468,463 0% 483,254 3% l-1le'NN (DCIiciencs- inunocONCt Eytcnscs (15807) (335,029) 17,832 1 - 105% (206,190) - 12560!0 t 71 In..luJ�s nu,rtgag' prwclpat N ")h pnqu,uun b.ISI.J on rJplJJUnuII IWnu SpwhcJ 111 96 WlruJ RNLI %L SWJ� uaing IIIJIIJEWDLIII COST 1 111IIJICS (SGC SOpt1ICI11UnS) BUDGET WORKSHEET FOR PARK VISTA PROPOSED ANNUAL OPERATING BUDGET FOR 2000 FISCAL YEAR Fiscal Year. Jan -Dec. 2000 Number of Units: 97 November 18, 1999 Forecast using 10199 Financials Project Number. 10 Budget Line Item, Acct. No. '98 Audit Results 1999 Budget 1999 Forecast % Diff. 2000 BuJ et Dif .'99 Forecast tential Gross Income 5100 (1) Apartments 5120 428 328 428 328 428,328 0% 445,461 4% Garage and Parking Spaces 5170 17 459 17 460 19 460 0% 17.460 0% Potential Gross Income -100% Occu iancv 445 787 445 788 445 788 0% 462,921 4% Vacancies 5200 1 Apartments 5220 (288) (1,192) (870 )1 -27% (1.227) 41% Garage and Parkin Spaces 5270 (1,739) (1,746) (2,183) 25% (1,746) -20% Total Vacancies (2 027) (2 938) (3,053) 4% (2 973) -3% Net Potential Income 443 760 442 850 442 735 1 0% 459 948 4% Financtal Re\enue 5400 Interest Income - Protect Operations 5410 - - - Interest from Invesuuents- Reserve for Replace 5440" 21,208 20,148 -5% 17,526 -13% Total Financial ReNcnue - 21,208 20,148 -5% 17,526 -13% Other ReNenue 5900 Laundn and Vending 5910 5 781 5 900 5 251 -11% 5 780 10% NSF and Late Charge 5920 I Damages and Clcamng Fees 777777597 300 0% Forfeited Tenant Secunt� Dc posits 5940 QIIICfR Jwc (s ecifs) 5990 29 0% I Total Other Res critic 5 781 5 900 5 580 -5% 5,780 4% Ellcutic Giusti lnlamL 449,541 469,955 1 468,463 1 0% 483,251 1 3% Admnnstra Usc Es tenses 62001 63110 Adscntsme 6210 - I - 1 69 0% - Other Renting E\ cnse office Salaries 6250 6310 6311 1 193 2067 264 2,350 304 2 271 15%1 -3%1 308 2 350 1% 3% Office Supplies Mannec ncnt Fee Mandgcr or Superintendent &alines (21 Manager or Su enntendcm Rent -free Unit 6330 6310 6331 27 600 28 800 28,800 0% 0% 30,000 4% Legal Es cnscs (Project) 6340 $0 Auditing E\ cnscs (Project) 6; 0 2 3S0 2 500 2 500 01% 2 500 0% Boohkcc imp Fccs/Accounung Scnices 6351 s0 Tcle hone and Ansisenng Sen ices 6360 2 159 2 400 2 208 -8% 2200 0% Miscellaneous Adm inistrause E\ cnscs (dci. ,J) 6-390 4 101 4 650 4 968 7% 5 250 6 %, Total Minuustratne Es lenses 73 148 76 988 77 253 0% 85,578 11% Luhucs 6400 Cable TV 6420 14 104 16 100 15 456 -4% 15 831 2`%, Elcclncm 6410 14 204 14 400 13 474 -6% 14 000 4% titer K Scuer 6451 Ill 2S8 9 530 8 958 -G% 9 230 3% Ca$ 6452 i 2i0 6 000 4 860 -19% 5 250 8% Total Utdih Es tense 15 538 1 1 4 ; 846 46 U i0 42 748 -7% 44 311 4% Sub -lol d Es cnscs (corn fontard to a'c 21 116 994 123 018 120,001 1 .2%J 129,889 1 8% I i total, tit hi .mu L\pwse catcgona ulu,il audu�d rRnulln Sang line u�ma uumdtW an they arc not broken out in audit i- 1 C1nj of Managua Unit &duA�d train Apartment huuui� 1 EXPLANATION OF INCOME AND EXPENSE ESTIMATES Acct No EXPENSE 6330 Mana ers' Salaries Based of California State 1999 1999 lowing salan schedule 2000 Yearh $ /mo Satan $ 's' 0"-C '' Person 2nd On -Call Person she managers current hourle TOTAL Site Manager mth CA lodging allonance 6331 Manager's Rent -free Unit (Not included m Acct No 5129 Apartment Income abo%c and not deducted as an cvPensc ) 6330 Legal Espcnses Wmd bN Cup Not included in this budget) 6350 Anduinu, E\pcnses B,iscd on quote fo, 1999 6360 Tcicphonc Red uccd from List rears budecl bas C,iblc T\ 13,1scd rni 1999 mon0lh cost plus S 1 281 OITICC teleplione a 60 /mo S720 F ivelc mor line a z9 /1110 $420 Other J's nor fir" Into i, s /1110 $420 I nin sl si.nl line a ii /1110 $420 f n, .11 inn ling o :i /1110 $420 6390 ,Nhscdljmn ou, Adnu igrmiNe Espcnse Based on folloiiing estimated costs 1 car Lnd Emplovo� Bonuses -0000 Misc - -T6nII1nL Affordable Housnig M.mdgcmcnt Association (AHMA) or C,ilf Assoc of Housmg K Scniccs for the Aging (CAHSA) -ImmI Lpdatiug.MicroRcio Program -0002 CompmO Rcpmrs -0003 P"oidmL Sccrctan FcL a l i(1 /mo -11004 "upend to R�,idcnt Awe nics from S,io to 100 ,mo 042o C,iblc T\ 13,1scd rni 1999 mon0lh cost plus S 1 281 /1110 04 ;0 Elccml m Hascd on 199N cost rounded dome $ 14 204 Al n4il \ \mcrX seller B,1sed on 1998 cost of S, 8 08 Plus ('44, C. is 13 is,d on .icliml cost for 1998 of 5 i 2511 Plus oils J.uumnal P,nuoll Based on increase from -/hr to - Illcre11S2 $2 400 Plus Notember 18, 1999 2000 Budget SII SO 52,51111 5211111 $750 $900 $400 $200 $1 800 $1 2(111 $5 2io 55,2511 11Y. S I5,N3I 14,000 59,2311 55,2511 ' J PROJECT NAME: PARK VISTA EXPLANATION OF INCOME AND EXPENSE ESTIMATES PROPOSED ANNUAL OPERATING BUDGET FOR 20110 FISCAL YEAR Acct. No INCOME 5120 Apartments Proposcal b,ised on d 4% increase from the 1997 rents $/Mo Monli Total 32 ca Lg I Bdr Apartments 458 14 64 3 25 ea Med 1 Bdr Apartments 395 9.880 6 ca Handicap Apartments 395 2 371 3, ca Efcienct Apartments 310 10227 96 (Does not include Mgr's Unit) 37122 X months 5220 Less Vacancy Loss duc to 12 Unit Tnr110\ers at 2 daNs losshurnmer plus 2 months s.lcant for disabilm access apartment upgrades 915 12 uirno)crs 2 u d.,%,Aum I + /dar 312 n 28 %7 ) acme% 444 234 5170 Carace.md Par6mg Spaccs Based on the follo)ung rent schedule for 1997 as Ippro%cd b% Board and Cm Council $ /Mo $/T) pc :8 ca inside spaces 28 1 045 i c,i outsideco%crcd spaces ?z II,, I- -,,i outside Spaccs 18 298 I,u I45i I,... in"„ Nacancr factor ,llnJllh \ idcanl Spaces= 1-71A 0 IS 714 4;44o Inlcf2a 11I'onlc from ImcCllllclus Repl.Icemcnls Resenes Based on 10/31/99 balances Nmember 18, 1999 2000 Bud (yet 4% 12 445,461 (51,227) 12 517,4611 (01,746) Kink 919y 8.11 R,uc 10/99 Bal 2000 Interest V1 %lLT( T(Home) Sat 66, 4 09 "„ i4 986 $ 1 124 reflects interest for 6 months* BofA 84 1 I ', 4 I ,"„ 90 9i7 $1 878 reflects Interest for 6 months* U,ISh Ahnadl<,rcat Ustrl 70 ii; $0 rcflecls$60000t)uhdratial �Wls Faro 4 nitasnc mNcsugauon 517,526 C o -i m csf ii' Clh : 14 a8 ; i ? : "„ ; ; 1 696 S14 524 reflects ($54 000) mt 6 months (112 477 6,9 $17 i-16 ( *i0rd b,O,IncQ of ,iccounls ,Ire reduced br 1l2oo m)(i for planned rcpLlcenients abo)c mondih contribution) /9111 LIIIIIdn Re)ciric Based on.mducd %iconic for 1998 see bcloii 05,7811 ludned for 199t,= Si 755 199-= $0 025 1795= Si 781 Inll.mon tLil NII E \PE \SE 6210 Ad,,crucim: For contract bidders or other novas not rein up 6210 OlhLr Ravin_ Esperos Credit Check $I I 6310 Of] lcc Sal n ic. Based oil i)aec utacase of ProlLCI Secret,m from _ hl to - /hr 1 -) for 631 I OnILC Suppllcs Equals amount budgeted for 199- Including General Office Supplies $600 CopicrP,Iper& Supplies (i 5,122i imo $I still C of)ILr Sen Icc K Rep,uri $250 $2 :ill 6320 %1,ul,1ccnlLnl Fc� Pcr contract ,igrecinciv anh Cm Council 1,2_ 40n per momh to 2 too Total Income 28 IS hours /)reek 5483,254 211110 Budect till 5308 52,3511 4 I T%, 5311,000 1i 4 EXPLANATION OF INCOME AND EXPENSE ESTIMATES Acct. No. EXPENSE 6561 Decoranng supplies Estimate for touch -up paint rollers & brushes etc 65,80 Fire Protection E%pense Monitoring fire alarm srslew n 150 /quaver $600 Sprinkler Inspections d 270 /quarter $1080 Fire Alarm SNstem inspections i 2 times/Near $400 Recharging Fire E\unguishers 'a 1 umehear $150 $2 230 65,90 Miscellaneous Operating & Maintenance Espense 6710 Rcal Estate T,1vCs (None Cup propern ) 6711 Pa \roll Ta scs (FICA) Site Manager On -C,dl Person On -Call Person Prolect Sccrctan MautteIlalice Person lamer Gardeners t2) Based on follorung par roll Sablccl )o Enpiovcr's ia\cs as follotis Medicar, 145 ",. FI C A o 20',,. SCI 101,. of 1st Tramme, M0 $189 Secrctan SUI Ma-, Wages Taped S7000 S3.960 $3 780 $7000 $7000 $7 1x10 $ 3 6W) $80 370 $39 310 $1 165 S4 981, 7 000 S 1 220 $80 $7448 NoNember 18, 1999 2000 Budget 5100 S2,23t1 S 500 S7.448 6719 Miscellaneous Tapes Bnsn1e55 license permits etc $100 in 1997 SO 6721) Prop & Li,ib Insur,mcc Equ,lls 1991) cost of P &L D &O & E.irillquake 25 66, $11 064 Earthquake $I5 950 $27014 S25,663 6721 Fidcim Bond Based on 1998 icsulls 6'22 %koikers' Couipens.umn B,Iscd on ft (her sl O l he rs S80 :70 84 84 Ilo%vmg esi maned pasroll and rates n per C\pcncnce $u i8 10( ra0ng $7 8') 100 $2 611 11 i' v, $11007 53,11117 6'23 Hcalth Insur,mcc & Wier Emplosce Benefits Based oil 1999 cosi for 2(100 Reuremcm N1a% Medical - DeniaN +Long, Term Dis + = Total Yrh Retire SIIC 11and;_er T;,. Sl;t 25, M0 $189 Secrctan R')„ Sli; 2i $10 $189 Manicn,mccPerson 27,. $lip 2S $111 $189 lanuor 811„ $l5,; 25 $I0 $189 Sots 100 $42 $7i4 $4.299 12 *Delta Denl,ll Plan $9052 513,351 1r EXPLANATION OF INCOME AND EXPENSE ESTIMATES Acct. No. EXPENSE 6.515 Janitorial Supplies Uniform rental is at $15 84/%% eel, and %sill go to $16 79 9/1/99 Uniform Rental 0 $70 /mo 836 Supplies 47 $So /nto 600 $120 1 136 6M7 Contract Maintenance The folioutng smices b% outside \cndors as follo%%s Carpet & furniture cleaning all common areas $1 000 Cleaning apartment units on turno%cr 10 units a $75 $750 Steam Cleaning trash chutes I %/%car,ir $100 $100 Windo%% Wishing upper floors emenor $900 1 umchr $3050 6519 Emcnnmaumg Contract Based on currem monthh contract cost plus one Lime termites Si0 /mo for tre. a lent of common areas plus 6 units per month plus 6525 Garb,igc and Trash Rcinmal Cm No charge 6530 Securm P,1%roll /Contract This is not i budgeted sen ice at the proper% 6535 Grounds P,t%roll Equals current %%aegis for 2 u.ndcncr, a ca /nlo 6;36 Ground Suppllcs $2i /nio 6510 Repmrs Pa %roll B.iscd oil mcrease u1 %i,i_c of Maintenance Person from _ hr 10 - /hr ( -) 6 ;,41 Rcpmrs Material Equals 1997 budget 2 197 plus 6;12 Rcpmrs Comraci B,ised on the follo%%uig projected %%or6 S1,136 done b% omstde comraaors Solar iic.nw-,, "I,unrcm.mcc $200 Emergent% Call J%slcm $too Emim S%S1Clo 'All 111cirincc $200 Parkmg Lot K G,n.igc Cmics $120 Plunlbutg a 6100 nuo $t200 Loci. Rcp,ur n $i0 /1110 $600 Boiler Maur K Relmir $:u() $3 120 6;15 Elci mor %lamicnance Conlr.lcl Based on currem comma price of S;In - months for A months plus 5111 month for 4 months plus $600 repmrs $1 10: plus (,:16 Haim! A Cooling Rcp,ms B,issd on I')')- osl 6x60 Decor,unig Comr,lct B,1scd on pamung uncnors of on wrimcr and to occupwd Limns Noscnrber 18, 1999 2000 Budget 53,120 S1,357 0%, $t,lilil 9 units n $210 /unit 53,990 1 i f, S1,136 1998 no %es %cs no S3,11511 $150 57511 SO Sit 5300 52,572 53,120 S1,357 0%, $t,lilil 9 units n $210 /unit 53,990 1 i f, '99 Items a Re- Waterproof deck/balcom surfaces & balconies 14 312 14 312 TBD 2000 b Correct ith Floor Decking slope and height 50000 TBD 2000 c Sump pump concrete & drainage sNstcm bchmd building 46 000 TBD 2000 d Roof repair & casket construction at cast & south of roof 19.000 TBD 2000 e Drainage st stein, concrete & Waterproof garage no corner & entn 18 000 TBD 2000 If Drainage st stem & re= sloping 2nd floor plaza/deck 28 000 TBD 2000 g Repair main sector line at cast side of complex 9 800 completed h Reconfigure drain stsicui all units West courtyard to soullntest end 56000 hold off I Reslopc prn ate balconies for cics en (11) problem balconies 6 490 TBD 2000 1 Comer( 2 units for disabled access 25000 TBD 2000 k Pain( cs(cnor pith acrncc pain( 55 000 TBD 2000 1 Sand blast & rust resistant paint solar panels 3 400 TBD 2000 in Enin Sr stem h2o intrusion 2 217 8 300 TBD 2000 • Park Gate Motors oneirml motors life espectanc\ 5rrs9 4 878 2200 conungena • Let Card Access bought cards in 1998 1 441 '98 completed I Cordless 900nihz or 2 4 ghi digital phone 200 completed , ndlkm- talkie radios 400 completed 2 Iamps for puiilc tables 100 TBD 2000 ,2 Mall heater elements replace Worst first 1464 ordered I dccinc snake IP_ hp IOU ft let (7i' non let Si40 11, hp motor) 1 700 TBD 2000 Refurbish ,tparmicni unenors i6 104 21 26i +* TOTALS*** 799-52 ,70 6,1 * Replacc cushmns onh (1 u u Si0 each) plus dr,, cleaning cos crs and furniture ** Bascd on tlic follo�t riig schcduic of rcpl,tcciticnts * ** Picric sac lolloriinL Pd @c A -7 Ooiu B,urera Rescncs Suidt under 1998 coluum the source of these Cigures 2000 Items ,t, f h I Rc- ttdtcrprool 2nd floor dcck/balcom suil,rus K balconies* 4i 000 planned b Concci iih Floor Decking slope and hca,hl iU 000 planned L Sump pump concrete & drdma,e st stem behind bmldin 1; 000 planned d Roof rcp,m K crakci construction at cast & south of roof 19 000 planned e Dr,undgL st stein concrete K udtcrproof,dr,tcc no corner & enin 18 000 planned h Reconheure drain sssicni all units most courttdrd to soullmes( end hold off I Con\ cn 2 unus for disabled access 25000 planned k Paint e\tcrtor a ash am he paint i; 000 planned I Sind bl,asi K rust resistant paint solar panels : 400 planned nt Emn Stslcm h2o Imnision '_ 217 8 i00 planned n Park Gatc Motors on,nal motors hlc cspecl,uta it rs' 4 878 2 200 conungcnct _ lamps lot puiile t,ablc,, 100 planned (tall heaer elements rcpl,ice worst first , 464 ordered I electric snake 112 hp IUu fa Ica (7i' non Ica 454u I , hp motor) 1 700 planned RcfurbNi ip,irimcm mtcnors i6 104 21 26i <* TOTALS*** O, 199 269429 5269.129 ' Rcpl.tcc easing dcckmg ssJEltstontcnc (2nd floor end I I belcomes) i 1_I EXPLANATION OF INCOME AND EXPENSE ESTIMATES Not ember 18, 1999 Acct. No EXPENSE 2000 Bud,,-et 6729 Dlrcclors and Officers Ltabllm Insurance Included m Prop & Lab Insur #6720 S0 6820 Interest on Mortgage Potable - -per Antomzauon Schedule 590,588 Mortgage Principal 5881080 Replacemcnt� Resenc StudN completed in 1996 bN Barrera & Co prolects the follottmg replacements to 1999 at the costs indicated The costs for these replacements based on estimates obtained bN management projects costs as indicated Costs from Costs Completed Description of Items Barrera ($ Protect IS tes /no 9, treats Paull interior statntells 7 716 1 950 Rcstnpc parking lot 776 00 tes Cm Recarpet interior statretells (to date not ttarn cleaned) l6 519 6 199 cleaned Rcpl,lcc funnshmgslfurnnurc (completed) 1 512 1 000 tes Replace pouo furniturc tcleaned onlN) 1 553 14;0 tes cleaned Refurbish ap.Irlincm interiors 56 104 19 004 some ** TOTALS*** 84 200 28 9, 33 �a ltcmc Rc- u,ocrprool dccl, /balcout surlaccs 14 :12 Ia +12 In proeress Correct ith Floor Dccf.mg slope and height io 000 m progress P.inll cA(crior I% till .icrn IIC p.um i0000 no Sand bi.tsl & rust reslslalll paint solar panels "000 tto Rytlace upgrade Office Equlpmun ; btu 1 i00 tes Replace t Im I flooring In Shop & trash roomc 2 ,71) 2 170 no Repl.)cc nl.Idbotcs 4 156 0 no Refurbish dpanmcm Inlcrlors ;6, 104 19004 sonic ** TOTALS*** 80552 )all ]go EXPLANATION OF INCOME AND EXPENSE ESTIMATES Acct No S689,444 EXPENSE S183,2541 Eseess (DeIlclencN)- No of Estimated Estimated Ddterence. Units Unit Cost Total Cost Replacement licm Acquired ISI (S) Refrigerators 5 465 2 325 DlshN%ashers 6 279 1 674 Garbage disposals 10 46 460 Bathroom La ,noncs (sink) 6 28 166 Kitchen Faucets 12 39 468 Bathroom Faucets 12 2i 300 Toilet Bo% %Is 3 4i 135 Toilet Tanks 40 120 Bathroom Heaters 5 40 200 Gas Range 24" 2 1109 619 Burners for Range Large 12 io 672 Burners for Rangc Small 12 5'_ 624 \'crocal Blinds 10 68 680 C,irpcls In 620 6 200 LuJiui Floor Corcrmc Iii "So ; 800 Kiihroom Floor(mcnn_ l0 ;tin ; 000 21 442 S,hlcsTa\ 18', TOTAL E'TIN-\TED COST 2, 2oi Nos ember 18.1999 2000 Budget 1999 1997 9/98 YTD 2 1 1 7 2 10 6 1 2 1 2 1 I I 3 Total Expenses- S689,444 Total Income. S183,2541 Eseess (DeIlclencN)- (52116,190) Comparison to Summau1. (206,190) Ddterence. SO f10 TO THE EL SEGUNDO CITY COUNCIL MEETING DATE: December 21,1999 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES Agenda Description: Request to Set Interviews of Candidates to the Senior Citizen Housing Corporation Board, Library Board of Trustees. Capital Improvement Program Advisory Committee. and LAX Master Plan Advisory Commission Recommended Council Action: (a) Schedule date for interviews of candidates commencing at 6 00 p m . January 18. 2000. (b) Continue recruitment for Senior Citizen Housing Corporation Board, Library Board of Trustees, Capital Improvement Program Advisor} Committee, and LAX Master Plan Advisory Commission through ; 00 p m Frida} Januan 14 2000 Brief Summan There is one opening on both the Senior Citizen Housing Corporation Board and Library Board of Trustees due to recent resignations of two members The CIPAC has two openings and the LAX Master Plan AdN ison Commission has seven positions C ouncil has mten iewed the following candidates Cher} 1 Frick, Dawn Wendl, Charles DeDeurwaerder, Mike R %ant Nick Gerenda }. Jeffre} Messinger Karen Mane Hopkins The following candidates are read% to be mten iewed on Januan 18, 2000 Michael C Rotolo, Eric Kyle Busch, Paula Rose Rotolo, lack Denton and Don Brann -Attached Supporting Documents And Who Prepared Them: Originator: Julia Abreu Mason Council Assistant Date December 10, 1999 ReN ie"ed b% Man Strenn City Manager Date December 10, 1999 -- - 5 ,Il APPOINTMENT OF ALTERNATE DIRECTOR ANNOUNCEMENT of SELECTION AND DESIGNATION of CITY OF EL SEGUNDO COUNCIL MEMBER KELLY McDOWELL as ALTERNATE DIRECTOR to the BOARDS OF DIRECTORS of SOUTH BAY CITIES SANITATION DISTRICT and LOS ANGELES COUNTY SANITATION DISTRICT NO. 5 TO ACT IN THE PLACE OF THE MAYOR DURING HIS ABSENCE, INABILITY, OR REFUSAL TO ACT AS A MEMBER OF SAID BOARDS OF DIRECTORS. DATED: December 21, 1999 1j( 6 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 11/27/1999 THROUGH 12/10/1999 Date Payee Amount Description 11/30/99 Employment Development 26,009 94 State Taxes PR #11 12/2/99 Wells Fargo 30,000 00 Golf Course Payroll Trf 1212/99 Health Comp 1,97863 Weekly eligible claims 11/26 12/6/99 IRS 83,274 41 Federal Taxes Special 12/6199 Wells Fargo 25,000 00 Workers Comp Transfer 12/8/99 Health Comp 43330 Weekly eligible claims 12/03 12/8/99 Employment Development 21,975 81 State Taxes Special 12/10/99 West Basin 821,102 80 H2O payment 1,009,774 89 DATE OF RATIFICATION 12121!99 TOTAL PAYMENTS BY WIRE 1,009,774 89 Certified as to the accuracy of the wire transfers by Deputy Treasurer %7 1 / A C �1 Date Finance Director Date City Manager 2 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 11 4 )» ® < } \\ ` ig \� \� `g 5 0 >� \ __ - §f - - � _ § } \( } ! �( ( I!4!!!!,!!! „ ;: ;_�:l, ■! & \ } ; \ ! § \ } }f( \ \\c\ /. / \ ;) |; `_ f§ ; = § /:5° M2 M �f ^00 z § ;i; { ® ) \°/ } \ `\ 0 0 : \ � m - - 0 o a - zm ) § & 2 ! l!3 7 \� MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 7,1999 - 7:00 P.M. CALL TO ORDER - Mayor ProTem Jacobs at 7 00 p m INVOCATION — Rev Alexei Smith, Saint Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Nancy Wemick PRESENTATIONS John Games announced the names of El Segundo Residents who lost their lives during World War II, Korea and \ tet Nam ta) Council Member Gaines presented a Commendation to Douglas Heitkamp for his Valuable contribution as a Retired Senior Volunteer Program ( "RSVP ") Volunteer (b) Mayor ProTem Jacobs presented a Commendation to Chns Sherrill, Cindy Mortesen, and Bill Coffman recogn[zmg the sponsors supporters and volunteers of the annual El Segundo Community Christmas Dinner (c) Council Member Wermck presented a Proclamation proclaiming Sunday, December 12, 1999 as the 36th Annual El Segundo Holiday Parade, with the theme, "Let It Snow, Let It Snow, Let It Snow. " to Kathryn Lourtie (d) Council Member MCDORell presented a Proclamation to Jeri Johnson, proclaiming and im inng the community and fnends to Candp Cane Lane from December 11, 1999 through December 25, 1999 (e) Mayor ProTem Jacobs presented a Proclamation to The REACT Teens for their participation in the BEST Day in NON ember, 1999 and exemplifying the spirit of volunteerism which is a nal part of the character of El Segundo (t-i Council Member IcDor% ell presented a Proclamation to Ray Miller in commemoration of the 200th annex ersary of the death of Gcor;e Washington, First President of the United States (g) Council Member Werruck presented a Proclamation to Kathy Quinones, proclaiming- December 1999 as the month for "Lighting Up the Continuni)," and invitation to the residents of El Segundo to � amily X( elcome the members of the El Segundo High School Band as they judge the "1999 Lighting Up the Communitj %" Council consensus to fly the flag at '/2 mast on December 14, 1999 from dawn to dusk, and request that the El Segundo High School toll the bells in honor of the 200 "' anniversary of the death of George Washington MINUTI S Oi rill REGULAR MEETING Or THE EL SEGUNDO CITY( OUN( II DECEMBFR 7 1999 PAGE NO 1 ;Io MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 7, 1999 - 5:00 P.M. CALL TO ORDER - Mayor Gordon at 5 00 p in PLEDGE OF ALLEGIANCE — Council Member Nancy Wemick ROLL CALL Mayor Gordon - Present Mavor ProTem Jacobs - Present Council Member Wernick - Present COLmell Member Gaines - Present Counctl MemberMCDok� ell - Present PL BLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute lima total) hubuduali uho hale iecened ialue of S50 of mote to communicate to the Cin Council on behcdl at anoihrr and emploi ees speaking on behalf of then etnploi e must so tdenafi thentseti es pi of to addiesstng the Cut Council I xho � io do vt shall he a nnsdemeanor mid pimishable bi a fate of 5250 Cnrhaidt \ an Dne resident spoke regarding Sen icemen ssho halve lost their lives in World War II and N, met Nam - Todav is PL,n I I larbor Dai and su-,�-,ested Council open meeting tonight in their memory CLOSED SESSION• The City Council may nio�e into a closed session pursuant to applicable la", including the Bro�N it Act (Gov emment Code $54950, et sec ) for the purposes of confemng with the Cas's Real Property Negotiator and/or conferring \N ith the City Attorney on potential and/or existing litigation and, or discussing matters covered under Gov't Code §54957 (Personnel), and/or confemng %\ ith the Cm's Labor Negotiators as follo%N s CONFERENCE NVITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) I Chane<_ < City of El Segundo LASC Case No BC 207453 Stier i City of El Segundo, LASC Case No YC 034617 Dav id \ enesas, et at \ County of Los Angeles, et at , LASC Case No BC 207136 Hilk El Segundo, USDC Case No C\ 9S -1463 Cn� of El Segundo \ Bd of Airport Commissioners, et at , LASC Case No BC 220609 6 Roscnto t El Segundo, LASC Case No 1'C 034524 CONFERENCE NVITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant evposure to litigation pursuant to Gott Code 154956 9(b) -2- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code§54956 9(c) -2- matters DISCLSSION OF PERSONNEL MATTERS ( Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR- (Gov't Code §54957 6) — None C ONFERENCE A3ITH REAL PROPERTI NEGOTIATOR (Gov't Code §54956 8) — None REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT at 6 55 p in C adii Domann Depun Cm CIer4. Council consensus to give the group a police escort back to St Anthony's Church Liz Gamholz, resident, spoke regarding Airport matters William Hutchinson, 329 Lomita, spoke regarding the Recreation and Parks Commission decision on recommending a skate board park be located on Lomita, by Hilltop Park He further suggested the comer of Eucalyptus and Grand be considered Sandra Mason, resident, spoke against the recommendation of locating a skateboard park at the corner of Eucalyptus and Grand A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED b} Mayor ProTem Jacobs Jacobs, SECONDED by Council Member McDowell to read all ordinances and resolutions on this Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B SPECI -XL ORDERS OF BUSINESS - Emergency Services Division Day id Bums gave a presentation on NeH Year's Eve rollover acu" Ines and expectations related to Y2K preparedness and contingencies Council recened and filed report Public Heanng on a proposed amendment to the 1999 -2000 Community Development Block Gram (CDBG) Program — Project Number D96659 -99, Residential Sound Insulation (RSI). to Increase the CDBG/RSI Project Budget from 542,140 to 5135,000 using previously unexpended CDBG funds from prior Program Years No General Fund monies are required %layor Gordon stated this is the time and place hereto fixed for a Public Hearing on a proposed amendment to the 1999 -2000 Community Development Block Grant (CDBG) Program — Project Number D96659 -99, Residential Sound Insulation (RSI), to increase the CDBG RSI Project Budget from S42,140 to S135,000 using previously unexpended CDBG funds from prior Program ) ears No General Fund monies are required He asked if proper notice had been done and If any written communications had been recen ed Acting Clerk Adlen stated that proper noticing had been done and no written communications had been recen ed Tina Gall of CDBG gave a brief report MINUTLS Of Till REGULAR MEETING OF THE EL SEGUNDO CIT\ COUNCII DECEMBER 7 1 099 PAGE NO 3 lIr ROLL CALL Mavor Gordon Present Arrived at 7-05 P M Mayor ProTem Jacobs - Present Council Member Wernick - Present Council Member Gaines - Present Council Member McDowell - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Indn iduals i,ho hale recessed ialue of S50 or more to communicate to the Cu, Council on behalf ofamothet and , mplm,,, ,peu m,, on behalf ofthut cmploi er must so idennfi thentsel,es prior to addressing the Cm Counetl Failure to do o shall bt a mnd, m, a, mid pumJmb(e b� a fine of 5250 BIII Mason representing Honeywell International, announced the acquisition by Allied Signal, he further stated that the same people are there, that they have Just assumed a new name Request by U S Bureau of the Census representatives John Spencer, Local Census Office Manager, and Andre Pan enu Community Partnership Specialist, to discuss the purpose and importance of forming a Complete Count Committee to ensure the taking of an accurate population count Consensus of Council to direct staff to review and recommend appropriate action to be taken by council at a future meeting Request b% Ai Zepeda, Run Director of the 8 " Annual "Run for Education ", sponsored by the El Segundo Unified School District and the PTAs from Center Street School, Middle School, El Segundo High School and Arena School, for the same City support and assistance for the 5K Run 1,� alk to be held on Saturday, March 11, 2000 at 8 00 a in starting and finishing on Main Street in front of El Segundo High School Council consensus to approve request of the El Segundo Unified School District and the PTAs of Center Street School. Middle School, Ei Segundo High School and Arena School, for the same City support and assistance for the 5k Run,walk, provided the event meets all applicable City requirements Request b% Jeri Johnson, Chairperson of Candy Cane Lane, for the same level of City assistance on their December 1 1 -23 1999 program in the 1200 block of Acacia Avenue as in previous years (Fiscal impact No hard cost) Council consensus to approve request by Jeri lohnson, Chairperson of Candy Cane Lane, provided that all necessary pemut applications are submitted, including sound amplification permits, and project meets applicable City requirements Request by a group from St Anthony's Church who are performing in the holiday parade on Main Street on Sunday, December 12, 1999 and include folkloric dancing groups, for Council approval to close Franklin Street from Main Street to Lomita Street in order for their return to the Parish Hall after the parade MINUTES O[ THE REGULAR MEETING OF THE EL SEGUNDO CITY (OI1NC 11 DECEMBER 7 1999 PAGE NO 2 1 1` Julia Abreu to recommend January interview date by December 21, 1999 Council Meeting E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 5 Warrant Numbers 2506610 - 2506986 on Register No 4 in total amount of S1, 146,020 87, and Wire Transfers in the amount of $1,168,480 50 6 PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 7 Acceptance of the Energy Retro -Fit and Capital Improvement Project, Siemens Contract/Performance Service Agreement #2615 S PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK Authorization for additional compensation of up to 550,000 00 to DeLeuw Cather and Company for additional sen ices beyond the scope of the agreement for the Douglas Street Railroad,'Grade Separation Protect 10 Adoption of plans and specifications (PVl' No 99 -7) for the installation of chain link fencing for the do; park and the perimeter of Storm Water Retention Basin No 17 MOVED by Council Member Wemick, SECONDED by Mayor ProTem Jacobs to approve consent a<<enda nem numbers 5, 7, 9 and 10 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. C 8.t-t. ITEMS FROM CONSENT AGENDA Ct% Council meetina minutes ofNo%ember 16, 1999 Council Member Wemick abstained from Noting NiON'ED by Council Member MCDONNell, SECONDED by Mayor Pro Tern Jacobs to approve the Council meeting minutes of NoN ember 16, 1999 MOTION PASSED BY THE FOLLOWING N DICE VOTE. AYES. MAYOR GORDON, MAYOR PRO TEM JACOBS, COUNCIL MEMBERS GAINES AND MCDOWELL; NOES: NONE; ABSTAIN: COUNCIL MEMBER NN ER.NICK. 4/0/1 Request for proposals from qualified consultants for the design of streetscaping and landscaping for Sepulveda BOuleNard from Rosecrans Avenue to Imperial Highway MOVED by Council Member Wemick, SECONDED by Mayor ProTem Jacobs to authorize staff to solicit proposals from qualified consultants MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL DECEMBER?, 1999 PAGE NO 5 126 MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Kelly McDowell to approve the amendment to the 1999 -2000 Community Development Block Grant Program Project Number D96659 -99, Residential Sound Insulation (RSI), to increase the CDBG/RSI Project Budget from $42,140 to 5135,000 using previously unexpended CDBG funds from prior Program years, and authorize the Director of Planning and Building Safety to execute the Amendment with the Los Angeles County Community Development Corporation MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C UNFINISHED BUSINESS Adoption of Ordinance 1314 on a proposed Specific Plan ( "Aviation Specific Plan ") Dex elopment Agreement, and amendments to the General Plan, Zoning Code and Zoning Map to than ,-e the existing- Land Use Designation and Zoning from Open Space (O -S) to A\ cation Specific Plan (ASP) Generally located at 700 South Douglas Street The Specific Plan area \\ ill be used for a public self - storage facility The Development Agreement x\ ould pro\ ide for a road easement for the Douglas Street extension and the lease of parkland on \\ ashmgton and Illinois Street for a period of six years (until the year 2006) (Environmental Assessment E A -427 General Plan Amendment GPA 97 -4, Zone Change 97 -3, Zone Teat Amcndnient 9S -6, Environmental Assessment EA -470, and Dexelopment Agreement 99 -1) Property o\� ner Southern California Edison City Attorney Marl. Hensle} read Ordinance No 1314 by title only AN ORDI\ ANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING GENERAL PLAN AMENDMENT 97 -4, ZONE CHANGE 97- 3 ZONE TEXT AMENDMENT 9S -6, AND DEVELOPMENT AGREEMENT 99 -1 FOR THE A\ I ATION SPECIFIC PLAN AT 700 SOUTH DOUGLAS STREET (PROPERTY OWNER SOUTHERN CALIFORNIA EDISON) NION Ell by Mayor Pro Tem Jacobs, SECONDED by Council Member Gaines to adopt Ordinance No 1314 on a proposed Specific Plan ( "A%tation Specific Plan ") Development Agreement No 2742, and amendments to the General Plan, Zoning Code and Zoning Map to change the existing Land Use Designation and Zoning from Open Space (O -S) to Aviation Specific Plan (ASP) General h, located at 700 South Douglas Street The Specific Plan area %ill be used for a public self - storage facility The Development Agreement would proxide for a road easement for the Douglas Street extension and the lease of parkland on Washington and Illinois Street for a period of srx years (until the year 2006) (Environmental Assessment EA- 427 General Plan Amendment GPA 97 -4, Zone Change 97 -3, Zone Text Amendment 95 -6, Env ironmental Assessment E A -470 and Development Agreement 99 -1) Property owner Southern Cali fomia Edison MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Request to set inter\ iews of candidates to the Senior Citizen Housing Corporation Board, Librar% Board of Trustees, and Capital Improvement Program Advisory Committee MINUTi S OF Ti If REGULAR MEETING OF THE CL SCGUNDO CITY C OI INCH OECEMBFR7 1900 PA(,1 NO 6 1 1 (, Mayor Pro Tem Jacobs - Talked about LAX Ground Access Committee and daily issues A S100,000 00 from COG with a application for another $ 100,000 00 to do a study on 7 days - 24 hours a day, & use patterns Mayor Gordon — Talked about the lawsuit that the City of El Segundo has filed against LAX and the response so far Spoke about incremental airport growth PLBLIC COMMUNICATIONS - (Related to Cm Business Only - 5 minute limit) Mantdual, ,.ho ha,i t, (, n..I i alu, u(J )0 o, more to communicate to the Cm Council on behal %of another and emplot ees speo4ing an behalf of their emplot (r nunl .0 .derm(t thenr.ette, p, tar to addressing the Cut Council Fmhure to do so shall be a nuvdemeanor and punishable bi a line ofJ150 Lir Garnholz resident, asked if the City would consider providing bus transportation for residents interested In attendinil Friday's Los Angeles City Council Meeting 11ENIORI ALS — Adjournment �N ill be In memon, of Peggy Pitcher, Ruth E Bixler, John Frank Garland, and the sip Worchester Massachusetts Firefighters \r ho died inside a burning warehouse CLOSED SESSION- NONE ADJOURR\MENT at 9 20 p m to December 21, 1999 at 5 00 p m Patti Adlen Actinu Cm Clerk MINUTES Or THL REGULAR MEETING OF THE EL SEGUNDO CITY COUNC It DECEMBER 7 I999 PAGE NO 7 lrl_� F. NEW BUSINESS - 11 New Alcoholic Beverage Control (ABC) license for alcohol sales of beer and wine for off -site consumption (Type 20- Off -Sale Beer & Wine) at an existing Chevron gas station convenience store at 232 Main Street (ABC 99 -5, EA -502, & AUP 99 -7) Applicant Robert Chow — Chevron Products Company Mayor ProTem Jacobs left the dais and did not participate in this item due to a possible conflict of interest Discussion of whether or not the public convenience or necessity would be served by the issuance of the ABC license NO MOTION MADE. 12 Approval of plan for Phase 7 of the City's Residential Sound Insulation (RSI) Program ITEM PULLED UNTIL DECEMBER 21, 1999 G REPORTS - CIT1 MANAGER - Cm Manager Mar,, Strenn announced that Interim Director of Planning & Building Safety, Jim Hanson had been appointed Director of Planning & Building Safety H REPORTS — CITY ATTORNEY - NONE REPORTS - CITY CLERK - NONE J REPORTS - CITY TREASURER - NONE K REPORTS - CITY COUNCILMEMBERS Councilmember MCDONrell - Told the public not to panic for January 1, 2000 but to prepare as they should for an earthquake Councilmember Gaines - �k ill be attending a LAX briefing, on Master Plan on December 16, 1999 at 2 00 PM Talked on the coming Washington Street Park and how residents can make an impact Councilmember NNernick - Thanked the Banquet Committee for all their work in making the Employees Banquet so successful and the employees for their dedication Urged everyone to visit Candy Cane Lane MINUTES Or Till REGULAR MEETING OF THE EL SEGUNDO CITY C OUN( IL DECEMBER 1999 PAGE NO 6 1Zi I load Univalt \h At Gordon \Iarur l ndri IduiM \Ia)or Pro luu \u111 \lirnnA l uuuuluuutbtr luhu (, auus l ounulnumhtr 6tJlt \It lhie tll / uunulnu mbtr ( iudt \IurLL�w it, ( Itrk Ihll ISUt ( nt Irta.urtr \pPoiuttd Olhuel1 w, lIrum ( it, \laongtr \I v61) 11t11I1U l ut \itorntt I)t{) irtnaul Ihrtttun I IIIIN Ilan.uI I ununuu Uutlupnunt Ili tt Pluudu I manta Uirutur l r ir! A Ptdtgo I in ( hu1 1111111\, art a \. l m \lanagtr U, hri lSnghum I ihrart 11 ut.ui Intmin N tmunwAtuddmg dttt I L ut ht Gnnuuund Pu10.t ( hul lam GrtLll holm) ntr Pubht \\orL% l.nc luhnwu hurt in ... I t\ Park, Craig S. Pedego, Fire Chief January 2000 DR AFT MEMORANDUM PROPOSAL SUBMITTED TO THE STATE OF CALIFORNIA: OFFICE OF TRAFFIC SAFETY Presented By: Craig S. Pedego, Fire Chief UL David S. Burns Emergency Services Coordinator Emergency Services Division 314 Main Street El Segundo, CA 90245 Phone (310) 322-4311 Fax (310) 414 -0929 1 ?(t EL SEGUNDO CITY COUNCIL MEETING DATE December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEARING Consent AGENDA DESCRIPTION Approval to submit a grant proposal to the State of California Office of Traffic Safety (OTS) for the purchase of a low power AM radio station and the posting of signs to alert motorists and the community of the radio station =fiscal Impact approximately $40,000 00 income, with minimal associated maintenance costs for the AM station & signs RECOMMENDED COUNCIL ACTION Authorize the Mayor to sign the grant proposal submitted through the Fire Department, Emergency Services Division INTRODUCTION AND BACKGROUND Each year the State of California - Office of Traffic Safety, through a grant program established under the National Highway Safety Act, distributes several million dollars to local jurisdictions for the development of highway safety projects The City of EI Segundo is eligible for these grant funds Each year the City experiences road closures due to vehicle collisions, hazardous materials spills, construction, and other causes The proposed "Community Alert Project" (CAP) would provide information about unusual situations to motorists and the community The information broadcast through an AM radio channel will inform the community about unusual conditions, provide direction to motorists to take alternative routes avoid dangerous driving conditions, and provide increased awareness of driving conditions, potentially reducing vehicle accidents and injury A secondary use component is the ability to use this system during a disaster or emergency DISCUSSION After researching state and federal grant programs, the City of El Segundo Emergency Services Division identified a program that provides complete funding for the implementation of a community alert & highway safety program with the goal of public safety & traffic hazard reduction The low power AM radio station will provide a prompt alerting mechanism for the community in and around the City of El Segundo The proposed 'Community Alert Project" (CAP) would provide important information to the residents and motorists in the community When activated, the low power AM radio station would provide information about any unusual condition (i e , hazardous materials release, construction projects, road closures & detours, highway congestion (sig alert), etc ) The AM station would provide alternative routing instructions or emergency instructions through a live or pre- recorded messaging system The Emergency Services Division staff and public safety officials would activate the station as uthorzed by the City Manager (Director of Emergency Services) The AM radio system (CAP) would be housed in the C vic Center at the Public Safety Communications Center The transmitter antenna would be placed on a budding at the center of town The CAP system is activated by telephone and/or two -way radio Access is password protected &mnar systems exist in the cities of Torrance, Malibu, and Yuba City, California CALTrans uses this same technology on the States Highway System This system will provide a major benefit the community The CAP system would supplement the Community Alert Network (CAN) which will remain in place as a secondary alert system, and can be used in conjunction with the Emerqencv Alert System (EAS) which is a part of the local civil defense system ATTACHED SUPPORTING DOCUMENTS DRAFT OTS Grant Proposal (complete document to be submitted to OTS by January 31, 2000) 2 DRAFT CAP System Coverage Map 3 CAP System Sion (proposed) FISCAL IMPACT (Check one) Operating Budget Capitol Improv Budget. Amount Requested Project/Account Budget Project/Account Balance Date. Account Number. Project Phase ORIGINATED Date r•e,n R Perienn Fire (;hie/ %I /: Xq7 REVIEWED BY 1CTION TAKEN I?- 9 Lastly, a system to warn motorists and residents of a danger from hazardous conditions will reduce the likelihood of illness and exposure to these elements, direct motorists away from Impact areas, and keep motorists from entering unhealthful areas Additionally, Instructions can be provided to motorists, residents, and businesses advising them to close windows & vents and to shelter in place until the dangerous condition(s) have subsided The City of El Segundo presently contracts for emergency dispatch services with the South Bay Regional Communications Authority By the summer of 2000, the City of El Segundo will have completed the construction of a state -of- the -art Communications Center for Fire and Police Dispatch services serving the City of El Segundo The new Communications Center will house all the communications equipment and the City's Emergency Operations Center (EOC) The proposed low power AM Hazard Advisory Radio System will allow the City's dispatch personnel to immediately advise motorists and the public of hazard conditions Our research indicates that the use of warning signs and a low power AM Hazard Advisory Radio System would provide sufficient warning to the motorists, residents & visitors, and other emergency response personnel Similar systems that exist in the cities of Malibu, Torrance, and Yuba City and have shown to be very effective Measurement of the system's effectiveness will include surveying citizen awareness of the system, and measuring response times to incidents when the proposed warning systems are installed 2 PERFORMANCE MEASURES Project Goal Number 1 Provide for the rapid notification of motorists, residents and other parties of a hazardous condition Project Goal Number 2 Provide increased awareness to motorists in and around the City of El Segundo Project Goal Number 3 Provide alternative routing or detouring instructions to motorists Project Objectives 1 Place the proposed radio system out to bid 2 Identify and select a qualified & experienced vendor to seek FCC licensing, and develop a installation & maintenance plan 3 Identify an appropriate installation site that will provide maximum coverage for the City of El Segundo 4 Purchase one (1) low power AM Hazard Advisory Radio System 5 Install and test the low power AM Hazard Advisory Radio system 6 Identify the number of warning signs needed in coordination with the Public Works Department and CalTrans 7 Purchase and construct warning signs to alert motorists and residents of the AM Hazard Advisory Radio System 6 Facilitate the installation of signs to the most heavily traveled portions of the City, residential areas, and industriai;commercial business locations 9 Train the Public Safety Dispatchers and other City staff in the use of the AM Hazard Advisory Radio System 10 Educate the public about the signs and the radio system, including the use of the Community Cable Network, official City publications, education campaigns, newsletters, etc 11 Monitor awareness and effectiveness of the system by polling businesses and residents 3 PROPOSED SOLUTION The solution to items 1 & 2 is to purchase and install one (1) low power AM frequency radio system and place fixed signage throughout the City of El Segundo The AM warning station can be accessed remotely through the use of telephones or two -way radios by authorized City staff The warning signs will provide notice of the system and advise motorists to tune in for emergency notices and alternative routing information This system will prove to be an invaluable service to the community and motorists in and around the City of El Segundo i � f, 1. STATEMENT OF THE PROBLEM The City of El Segundo provides comprehensive services to the community including emergency medical services, fire suppression, law enforcement, public works & sanitation, technical rescue, and environmental safety services The El Segundo Fire Department has received Certified Unified Program Agency (CUPA) designation and maintains a pro - active Environmental Safety Coordination Program. One of the biggest challenge's for the City is to provide timely notification of hazardous conditions to the thousands of motorists driving in and through El Segundo on a daily basis, as well as the residential population who may attempt to leave an impacted area from their homes when a hazardous materials incident or release occurs. El Segundo is challenged daily to provide its services in a densely populated area of just over 5 square miles The city is comprised of a residential population of just over 16 500 residents who account for just one -third of the City's total surface area The other two - thirds of the City s surface area is home to over 80 000 employees from commercial and industrial companies that comprise the bulk of the City s daily population of just over 90,000 people El Segundo is headquarters for several Fortune 500 companies, including Chevron Oil, Xerox Corp, Allied- Signal & Hughes Corporations, Mattel' and Raytheon Aerospace Population growth is not expected to grow significantly due to the lack of residential development area available Employment growth has increased moderately each year since 1991 The traffic in and around our city from the Los Angeles International Airport (LAX) traffic and freeway systems has increased dramatically each year LAX is in the process of expanding its runway systems and cargo areas, which will substantially increase the amount of passenger vehicular, and commercial traffic on the highways (CA105 & CA 405) and surface streets in and around the city It is estimated that well over 40 million additional passengers will travel on the highways and surface streets in and around the City of El Segundo each year upon completion of the LAX expansion project El Segundo is bordered by the Pacific Ocean and Hyperion Sanitation Facility from the west, the City of Los Angeles & the Los Angeles International Airport (LAX) to the north, the Chevron Oil Refinery, Allied Signal Corporation, and City of Manhattan Beach to the south, and the City of Hawthorne to the east Two major highways border the City — the Imperial Highway (CA105) to the north and Long Beach Highway (CA405) to the east A railroad runs north- south through the middle of the City (see Table) Sepulveda Boulevard runs through the heart (north /south) of the City of El Segundo Grov.tn in the city and from surrounding areas (primarily from the City of Los Angeles) contributes to vehicle collisions on a aail,, basis With the strong presence of commercial industry in and outside of the City limits, hazardous materials incidents occur on an intermittent basis (see Figure X) These haz -mat incidents can be minor, or significant enough to close a highway for hours or days The City has experienced several major incidents that often require notification and �.arning to the public and motorists (see Figure X) The City is threatened by many potential hazards — natural and man- made (e g earthquakes storms, tsunami, plane crashes, mass transportation of chemicals, manufacturing of volatile chemicals and commercial fires) The City experiences a moderate level of hazardous materials releases each year that can impact motorists (see Table X) As congestion builds on the major thoroughfares vehicle accidents are common Additionally, police and fire personnel's ability to respond to these types of incidents during traffic congestion can be significantly compromised Response delays Of lust 5 minutes can quickly occur if traffic backs up or is halted completely This situation may significantly impact the Trauma Golden Hour' if extrication is required to remove victims from a collision and transport to a Level 1 Trauma Center is initiated from these congested areas Public Safety Personnel must also be dispatched to provide traffic control measures in an attempt to reduce congestion (see Figure X) When a hazardous materials release occurs from an industrial area, the City must quickly initiate measures to warn the public and motorists of the need to take alternative routes detours, and on- occasion - initiate sheltering -in -place actions for people within these release areas With the prevailing wind directions from the Southwest — smoke, vapors, fumes and gases flow directly over the City of El Segundo The availability of a system that would immediately alert motorists and the public to the status of traffic and potential imminent threats to their health and safety would serve multiple benefits to the community in and around El Segundo First it is theorized that alerting motorists in advance of their approach to an impact area will allow them to choose an alternate route This will reduce congestion and should also serve to improve the response times of police and fire units to the scene of an emergency Secondly, advising motorists of hazards, street closures, and construction zones should also decrease the incidence of additional vehicular collisions by increasing awareness of existing driving conditions ,Z� Table XX Chronology of Major Incidents in the City of El Segundo (1980 to Present) February 1980 - two small passenger planes collide over the City of El Segundo One plane lands in the center of a Sepulveda Blvd Intersection and the other crashes on an El Segundo Blvd business parking lot Three deaths occur, with six injuries on the ground from the plane crash debris • March 1986 - a hydrochloric acid vapor release from a process tank at Allied Signal, Inc , injures 52 people, including city residents Symptoms of nausea, vomiting, skin & eye irritation were reported July 1986 - More than 600 people were evacuated from a Manhattan Village Mall after a tanker truck began leaking a toxic acid solution at the intersection of Rosecrans and Sepulveda Blvd • July 1993 - Grand Avenue is closed for two days following a crude oil spill of 1000 gallons • February 1994 - E Grand Avenue is closed for several hours due to a bomb that was discovered at the Hughes Corporation Budding on Grand Avenue • January 1995 - a gas and oil fire at the Chevron Oil refinery requires 80 firefighters and notification to the residents for several hours due to smoke and unhealthful gases released over the City • April 1999 - A train derailment in the city limits and releases hazardous materials An overpass bridge abutment is damaged and traffic is diverted • October 1999 - Chevron Oil Refinery s flare system activates and releases black smoke into the City of El Segundo and Hawthorne • October 1999 - A magnitude 7 1 earthquake rolls into the City of El Segundo knocking out power lines and the City s sewage system for 4 hours A six -block grid is placed on a manual traffic control systems due to the power failure • November 1999 - An oil spill closes two of three lanes of Sepulveda Blvd for two days after a valve failed on a truck carrying crude oil November 1999 - Chevron Oil releases hydrogen sulfide vapors over the City of El Segundo for a three-hour period after an equipment malfunction November 1999 - Chevron Oil releases hydrocarbon emissions (sulfur compounds) from its coker flare for a three -day period over the southwestern area of El Segundo, prompting calls from citizens, motorists, and residents regarding the extensive odor emitted by Chevron i �r 4. TIME REQUIRED The entire system should be completed within one year 5. COST ESTIMATE & BUDGET Costs to the City of El Segundo, should this request be funded, have not been included in the above estimate. These costs include property /right -of -way acquisition, extension of telephone service, installation of signs — post hole digging, concrete, labor, and future maintenance costs. The City of El Segundo will absorb all of these costs and all future maintenance costs for the equipment purchased through the request. i ITEM TOTAL 1. PERSONNEL $0000 2. TRAVEL $0000 3 CONTRACTS $0000 114 PROPERTY Low -Power AM Radio Station, Including Installation Si na e $37,0W00 $ 3,00000 5 I OTHER DIRECT FCC Licensing $0000 p6 INDIRECT COSTS $00 00 TOTAL $40,00000 Costs to the City of El Segundo, should this request be funded, have not been included in the above estimate. These costs include property /right -of -way acquisition, extension of telephone service, installation of signs — post hole digging, concrete, labor, and future maintenance costs. The City of El Segundo will absorb all of these costs and all future maintenance costs for the equipment purchased through the request. i r Y Q v O ti Z Z TO Y t9 ❑ N c H mi W Z M e� O N ~ LU y � LU W Q J C1 W r M Q a r 2 N Q I M M N N r r 13 ( J Q H H n J Q H 0 H O F C C a C W a s U O A C O n d U y <n a 4 si� O 0 p E HZ E n o o'ua�a `��a= o= a E ��-ao m <n a ?ia c vmr `'�9= 3 aN = r 2 2 a o 5 m`on a w E a o 2 0 m° t6 > a o o- S U Z U 4¢ S (n E N U` S U 3¢ Q O� U > T Z c c c c c c c c c c c c c c c c c c c c Q o 0 0 0 0 0 0 0 0 CL 0 0 > a 0 0 0 0 > > a O U 0 0 0 c O O O O s U 0 0 0 0 U u u u u Q Q u U o u U o u U U W m rnrn mrnrnrnrn rnrnrnrn mmrnrnrnrn rnrnmrn�'rn �i arnrnm m mrnrn Q c° o o ' 'o ¢ ¢ c 7 c n J Q H 0 H O F TABLE xx PREVAILING WIND DIRECTION L Kul - F ~ ft ED ON • ••y —__ _ - -_��_� s` -__�c rf `. ••• •• - —; -fir C - • � • � -'I. - - . �_. ._ = to _ f i t sc in • • • • • • _ 11 _ _ ••r• _ `� nw...) .f�, z G •ti wig amt - — GLEwoom TABLE xx MAJOR INDUSTRIES (hazardous materials) ' SOH r ca CD I CHEVRON OIL • • • -- _ _ - - -- - {�- _ .. _ o � U - I ¢ n i•■■ I HUGHES . 10 z A = 6 t ii•w' < LA AIRFORCE ALLIED SIGNAL i:♦t� � `�" - -fit � I h - — - `- c= �• � - - �. � - _ �Q _— _..._s- _T ^mac nn ci= '_l =`.- SaVra v-�c -°__=-=r.-"'--c = —_._— y � i TABLE EL SEGUNDO CITY LIMITS CITE BOUNDARY LINE " .Y�s /_ �• • • _ t _ _ � E _ cc _ j in _ •` •'� z__ r J � _ _ -� I (r C DIY - -� - n —_� _ �_ _ - _ � -[ • e • ... . 5 _ 1 m tl _ • • - ..5 .� -� d l _ _ All _L— Y' 'GtEwOOpi 1 j4 -� -� TABLE xx MAJOR STREETS t l /•- � _. 313 Its - _ r � - - � ••• _��r� -aim _ •` J -� � =gym= � - ='!Y _n- ° -_ ca Ii' = o .,..�... e - - kh;L)rc C v L 57) crf cc • of _ -_ ft 77' F 0 •nor;.■ i 6 -. ��F- s >•� fie_ CRC 1419 t • 4_C •' w s � - _ _ c- � , _ I i c -y C �'Gt E•w `� - ' �ofi rv000. - -�- \ 1 A Expectations 10-"7 for easing congestion By Steve Carney and Harrison Sheppard LOS A \GEL ES DAILY NEWS In a finding that vvon t surprise angn commuters stud, on the Hof%wood (101) Freevv av Los An geles ranked first in the nation for traffic congestion for the 16th Near in a rove, according to a study released Tuesday And with 6 million 'more people expected to move to the region by 2020, transportation experts said the region hkely vNill retain its inglorious heavyweight title It's a very large population a wen wide area, and because of that there are lust very few nays to get from one side to the other Except for cars,' said David Schramk coauthor of the study from the Texas Transportation Institute Others agreed I think the most important thing to realize is there s no one or hvo silver bullets' said Dan Beal transportation polic, man ager for the Automobile Club of Southern California 'what vie have is a need to apph a lot of ddTerent solutions The gridlock study, compiled annually by the Texas Transpor tation Institute, ranked 68 of the nation s largest urban areas and listed Los Angeles at the top of all congestion categories A rush hour trip in Los Ange les takes $1 percent longer than a drive during off peak times ac cording to the stud) Thats up from 31 percent in 1982 In Brownsville Texas the study found that motorists lose about three hours a year to con gestion A Los Angeles driver can rack that up in one trip if caught in a nasty SegAlert By compare son, over the course of a year the average L A driver spends about 82 hours caught in traffic topping second place It ashmgton, D C at 7o hours And that gridlock costs L A drivers about $1,370 per year in [tasted fuel and travel time, ac cording to the study's 1997 fig ures, the most recent available Transportation experts say the answers to gridlock can be found in five main areas ■ Add freewav lanes or build new freeways ■Cut the number of vehicles on the road by persuading people to carpool, ride buses or trains bicycle, ualk or work from home ■ Persuade people to avoid driving at peak times b) adding freeway tolls that rise during rush hour or having employers shift wort, schedules ■ increase road efficiency by improving ramp metering sym chronizing traffic signals on Sur face streets and quickly clearing the freevv a) s of disabled vehicles K Manage population growth to sloe the number of new vehicles on the roads and build commune ties so people don t need to dnv e as far to work tie think the problem is sprait] and that is something Southern California has to come to grips with," said Gloria Ohl and spokeswoman for the Sur face Transportation Polic) Pro yect, a nonprofit coalition of 200 groups that reviews transporta teon policies Others said it is too late to reg ulate growth in Los Angeles A key is to provide attractive alter natives for motorists, such as trains, car pools or Smart Shuttle vans, which are dispatched on de mand like airport shuttles Experts said it will be hard to get drivers out of their cars, how ever California Department of Transportation spokeswoman Margie Tiritilli said the answer is not to add freeways "There's not going to be any more freeways Were looking at maxtmtztng our existing systeu:; she said s 'a 0 r K C r r- h r- z 0 n r- z c� n a � ;l NMI 1 I n 0 0 .� 0 �a 00 M �Zm y C 03 03pc Z m D A j �1 O > D D O m m :- O i TT N Z �n °ate D 3> m mn 0O Z r z `. r •. M m C U1 n z N 1 M< O V) m K City of Fremont Po box 5006 FTmun' �.�Ltornia 91;i' DtiUtiC 5111 c9� -�'LO Fq\ ,51 J,4�4-J "Sv _0 PROMEDIX 231 MARKETPLACE STE 293 SATs RAMON CA 94583 F =IPA T.Or V., SABER 60 NJU8ER IN6JRANCE Ex OIPATICN RATS 971" 97.DXS R VENCOR NO '/f N]OR PhONE -- DESTmATION . -- inn 1 C JANT *Y iLN T I DESCRIPTION ANNUAL PURC,'HA.SE ORDER EFFECTM JULY 1, 1999 UNTIL CANCELED FOR MIDICAL SUPPLIES AS REQUIRED BY THE FREMONT FIRE DEPARTMENT, IN ACCORDANCE WITH THE PRICES, TERMS AND CONDITIONS OF BID 097 -085 SUBNIr ESJ MAY 22, 1997, AND PER REVISED QUOTE DATED APRIL 29, 1999 AND AS AUTHORIZED BY THE FIRE CHIEF OR HIS DESIGNATED REPRESEENTATWE ORDERS WILL BE PLACID AS NEEDED THROUGHOUT THE CONTRACT PERIOD PAYME -T WILL BE MADE AS MERCHANDISE AND INVOICES ARE RECEIVED IN GOOD ORDER SHIPPING CHARGES FOR RETURN OF DAMAGED OR INCORRECT ITEMS SHALL BE THE !RESPONSIBILITY OF THE VENDOR SUBSTITUTIONS ARE NOT ACCEPTABLE WITHOUT SPECIFIC PRIOR APPROVAL OF IDEPARTMENT MEDICAL COORDINATOR ICONTRACT PERIOD SHALL NOT EXCEED JUNE 30, 2001. -- 1.,A"L Xjj FAX PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND SHIPPING DOCUMENTS SEE REVER6E FOR TERMS AND CONDITIONS 9ZEi- 856 -1309 uyP.02 PURCHASE ORDER NO SHIP TO CITY OF FREMONT FIRE DEPARTMENT FIRE STATION #4 1000 PLNR ST FRL%iO\"r CA 94539 0012223 5190 1 AOO.241 (PAGE 1 OF 21 WSINES9 .,GE�S =i Eze R.r Cp EEO. 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EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Authorize staff to continue to purchase medical supplies from single source vendor, Promedix Fiscal Impact Not to exceed $25,000 annually RECOMMENDED COUNCIL ACTION: Authorize staff to piggyback on the Fremont Pricing Contract #P99 -257 through September 30, 2000 INTRODUCTION AND BACKGROUND: On January 1, 1998, the El Segundo Fire Department began the process of procuring and storing its own medical supplies as mandated by the County of Los Angeles, Department of Health Services, Emergency Medical Services Agency DISCUSSION In 1997, 1998, and 1999, the El Segundo Fire Department researched vendors for procurement of medical supplies at a reasonable cost and timely delivery Promedix was the vendor selected and is the vendor currently providing medical supplies to the City of El Segundo Fire Department Medical supplies have been delivered within 5 days of the order being placed and a 3% discount is applicable on invoices paid within 30 days The Fire Department has been very satisfied with the service and prices of this vendor and recommends that we continue to procure our medical supplies from Promedix We request that our Purchase Order Number 32 -00104 be increased from $9,500 to $25,000, effective October 1, 1999 through September 30, 2000 ATTACHED SUPPORTING DOCUMENTS. 1 Fremont Contract #99 -257 (Purchase Order A00 -241) 2 City of El Segundo Purchase Order Number 32 -00104 FISCAL IMPACT (Check one) Operating Budget. X Capital Improv. Budget: Amount Requested* $25,000 Project/Account Budget Project/Account Balance: Date: Account Number: 001 -400- 3203 -5204 Project Phase Appropriation Required - Yes X No_ ORIGINATED: Date. / 1 CraigS Pedeqo Fire Chief �1�- (- <�{!c; REVIEWED BY ACTION TAKEN Date: {f 10 Nov -10 -99 06:14A PROMEDSX.COM 926 -855 -1309 yyp 04 TERMS AND CONDITIONS Tnis cider s sub ec: to the ICllcw ng lr-rrs 3rd c0 ^di' Cne and by acceo''n^ Ills oroe' 0 any Fa' !h °'9Or I ^o selle- agrees :0 and aCC0y5 So d terT,s an- co- O',dns br 'r opac as oer - s!,uCt for, t„ P°r 3 tf. - stied o- Isis folder wp.cl Is ^0 it aCCC'd6 ^de wil- of 5pe,,d sLn ^= w L be rel,.'rvfd Et sel e's axnen= -e t r'-e es?rt cf se'le's fa lu'e b delrve' as and weer soeoihdtI p'.rchaser resewes'he r g-t to cance tr s D'der to a',} pa ' v ereo' witne„' prep_dlca 'c i:= orhel ,y ^ ^ ":� a ^c set er agrees Ira: pJ'ch]sc' may ret„"r bar or alr o' a ^r 5'IOTU� so -ace and ma, c.rxge sel er w lh a -v loss or expe^ise s is:aa ned as a reSuil of s-1 to Jbrfe 3 de'�.e' ce s c "ec o- c cer eRceP' whe'e o ee s gn en Ir acceptanoe of awvled p"Ices n's agreed t`a: seder s p ce .. 1�.atxe5' of CVare ^,g! e'",P "CEa -d 1- oe, ells' hCOrce, oba billed atrgre 'orCe3lha- 'aStv^9t o C13 C °C w -30.. c- -Craser S w d'rn cnnsan! ,n'�P e,e, ar, s ^pae eolc and cel',ered nere..ncel shall be cove ed by ary pwe-1 covyr,grl or aoo'icanon +ne o'c se e w') nce^rnny anC save ha'm ess Purchaser frwr any ant at less Cos' Or expenses for accoun' cl a'Y a -d a c a —r9 s.. 's of _c;re^•s C^ a_CD..r o' Ile Jse or 5we DI s ICn d^ c.e In v'o a' D^ of r g'`ts Under sb Cl ca e-' cca. ^g ^t ✓ apt _a,. ^'he e.v -1 e ^a' a -y a^,icle silt a -d Oei,ve'ed !•rreundpr s'tai be de'ecnve in any resPec! wnalsoever se6e' J'c :a,e'ta"n'ess o irc" ase ' o- d ''ess = 'he Cav'*e^ o' all sums c' moroy by 'easort b! a I accce -,'s n,,, 9:c C3- pg° s: Deersorsc' prCOe' 1. t` al^ IaJ r3poerc r occur ; nconrw ,cmwrn!,p'.seor sale ofs'Jcha-c'e l -c e'e c.. w- ed IC Of SC C _,fev,' v.c't`Cr 9 Se e' r I sere seta dle "'vo ce !o' eEC, pu"Chase Crcer nLmDer 11 shal be „nbe's'oco Ihat'ne cash e!soC,-! pe''od to p..rc'taser w P oe 'ne Cale rC'n me race b! 0' the rv=e and not frorn the dare 0' the Invoi:a 5 F„ c "ase notm:,"atardlrg a -y o'e. O S CLS'= pfac"ce or c-�'se Of tea '1; IQ I')& Cdritfary -ne le '"3 S -c Co-d Lors e' L11e a5 s!a'ey - inu CrCe� gCVer9 In Bven1 C1 W n'I CI W d'1 any lerrl5 Of se'�Br s OrOpCSa arda' ent 'suOl =C•lccna'"veby'easvrC'a ^yv Cerc ,eroa' ' a' e" tr1! 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Name Printed 'S'- IWMC -') RE ED IN ' ORIGINAL- 6TCOPY CITY OF EL SEGUNDO INVOICE IN DUPLICATE TO it EL SEGUNDO, CALIFORNIA 90245 CITY OF EL SEGUNDO (310) 322 -4670 FINANCE DEPARTMENT PURCHASE ORDER 350 MAIN STREET EL SEGUNDO, CALIFORNIA 90245 TERMS " L .1 E FPrrn•,ed1 C'� U. N i ,U. .,o. 71,,, D Ui 84U.,4 -U /UU ,_L SPECIAL REMARKS CONFIRMATION YES I NO Purchase Order number must be referenced on all documents and Packages relating to this order DATE JCtobor 18, 1999 7 M I F1 Seyurdo Fire Den:,rL.oent 1 314 L:,in Street P r,1 Del undo, C:1 9l'145 I i.tttt: S,mdy 1.,•coi: Iff J VENDOR NO 1 810 NUMBER REF p FORMAL O INFORMAL SNIP VIA De. t rv? j— GrOUnd DELIVERY DATE REON NO DATE DEPARTMENT cirt ACCOUNT NO uUl- 4UU- 32u1 -r: U4 " ALL PURCHASES ARE F O B DESTINATION AND ALL TRANSPORTATION CHARGES MUST BE PREPAID UNLESS OTHERWISE AUTHORIZED QUANTITY UNIT DESCRIPTION UNIT PRICE AMOUNT $9, 31)0.t .IL yL. L;o,z L:.cL JnL' ntcc4 uone l�1 'i OUi -1_dS - _ 1�(ldt99 o aV�.» -n1c 5S L- L.Cts/SE Rt o-Lj:-R a ER `Jit ✓t Ifd E$ N� JAI- 5:-,: 70 SG C G.`> f A 0 wx DcD - U?5 DELS'VF A7 ONL'1 ALL MATERIAL FURNISHED ON THIS PURCHASE ORDER WILL BE SUBJECT TO TEST AND INSPECTION CITY OF EL SEGUNDO WILL NOT BE RESPONSIBLE FOR MATERIALS RECEIVED WITHOUT A PURCHASE ORDER FROM THIS DEPARTMENT PROPERLY APPROVED IF DELIVERY Is NOT COMPLETE WITHIN SIX MONTHS UNFILLED PORTIONS WILL BE AUTOMATICALLY CANCELLED SALES TAX TOTAL 9 , 5ul1. UU GIIY IS EXEMPT FROM FEDERAL EXCISE TAX CERTIFICATES WILL BE FURNISHED 9N REEOUEST =j E Tds form DOES NOT constitute a Purchase Order until signed and tporo,mh hJ PUrrha,i,n Off,rm 01 In,^u ncrrir EL SEGUNDO CITY COUNCIL MEETING DATE December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION This is a request to approve 1) a Service Agreement with the City of Redondo Beach /South Bay Youth Protect, to provide on -site counseling services, at El Segundo High School, to El Segundo youth and families for the period of September 8, 1999 through June 30, 2000 at a cost of $27,498, and, 2) Amendment Number 2 to the Public Services Agreement (Contract Number 2519) between the City of Redondo Beach /South Bay Youth Protect Community Development Block Grant (CDBG) 1999 -2000 Juvenile Diversion Protect, to end that portion of the protect funded by CDBG funds (totaling $5,043), and use the remaining balance of unexpended, budgeted General Funds (totaling $10,957) to expand the Juvenile Diversion Protect scope of services This would include counseling services for at -risk youth and their families with problems not eligible under the CDBG Program, such as coping with divorce, depression, and substance abuse No increase in the 1999 -2000 Juvenile Diversion Protect budget is required RECOMMENDED COUNCIL ACTION 1 Approve Service Agreement to provide counseling services and authorize the Mayor to sign said Agreement with the City of Redondo Beach /South Bay Youth Protect, and, 2 Approve an amendment to the CDBG City of Redondo Beach /South Bay Youth Protect Agreement, and authorize the Director of Planning and Building Safety to sign said Amendment with the City of Redondo Beach /South Bay Youth Protect that authorizes the close -out of CDBG Protect D96660 -99, Juvenile Diversion, and changes the Juvenile Diversion Protect scope to include counseling services for at -risk youth and their families with emotional and /or psychological problems not eligible for service under the CDBG Program INTRODUCTION AND BACKGROUND 1) On -Site Counselin The approved Fiscal Year 1999 -2000 budget includes contractual services for part-time youth and family counseling services The Service Agreement with the City of Redondo Beach /South Bay Youth Protect, administered by the City's Recreation and Parks Department, provides for a part-time on -site, qualified counselor during the school year, September 8 1999 through June 30, 2000 Extensions will be available for emergency situations during the summer months The City Attorney has reviewed and approved the attached Agreement as to form (continued on Page 2) ATTACHED SUPPORTING DOCUMENTS 1 Service Agreement with the City of Redondo Beach /South Bay Youth Protect in an amount of $27,498 2 Amendment Number 2 to the CDBG /Public Services Agreement (Number 2519) between the City of El Segundo and the City of Redondo Beach/ South Bay Youth Protect 3 Memorandum, dated July 6, 1999 from Dan Smith Executive Director of the South Bay Youth Protect FISCAL IMPACT, 1) On -Site Counsehn (Check one) Operating Budget X Capital Improv Budget Amount Requested $27,498 Project/Account Budget $27,498 Project/Account Balance $27,498 Date Account Number 001 -400- 5205 -6206 Protect Phase Appropriation Approved 1999/00 Budget 2) Off -Site CDBG Counseling No Fiscal impact ORIGINATED Date December 7, 1999 J es Hj nsen, Director of Planning and Building Safety KtYlt Y Date Mary I na er ACTION TA 1 1 INTRODUCTION AND BACKGROUND. (continued) 2) Off -Site CDBG Counsebw The approved Fiscal Year 1999 -2000 budget also includes a separate line item for the CDBG protect, Juvenile Diversion /South Bay Youth in an amount totaling $16,000 Under the CDBG Program, administered through the Department of Planning and Building Safety since 1992, the City of El Segundo, in conjunction with the South Bay Youth Project, has provided counseling and referral services to "at- risk" El Segundo youth Eligible "at -risk' youth are referred from various schools (including the above - referenced counselor) and law enforcement agencies directly to the South Bay Youth Project office for counseling services Annually, the Juvenile Diversion Project has provided over 200 counseling hours to more than 30 youth A combined CDBG /General Fund amount totaling $16,000 has been set aside for the implementation of this project The 1999 -2000 approved annual allocation of $16,000 for this project comprises $5,043 of CDBG funds, and $10, 957 in General Fund monies DISCUSSION 1) On -Site Counselor Counseling services provided under the Service Agreement with the City of Redondo Beach /South Bay Youth Project are staffed by a part-time, certified Masters Level Social Worker on -site at El Segundo High School The Social Worker is available twenty hours per week to perform a) crisis intervention, b) networking with other referral agencies (Police Department, School District, and Recreation and Parks Department), c) counseling, d) community liaison services and e) initial assessment and referral services This is a continuing, existing service The youth are generally referred from this initial counseling service to the CDBG off -site counseling, which provides the on -going counseling services 2) Off -Site CDBG Counselor The CDBG /Juvenile Diversion Project Amendment is in response to a directive issued by the Council during the October 19 1999 City Council meeting The current 1999 -2000 Community Development Block Grant Project, Juvenile Diversion, will be closed -out and the remaining unexpended General Fund portion of the Juvenile Diversion Protect budget for 1999 -2000, ($10,957), will be used to support a broader scope of at -risk youth counseling services Splitting the Juvenile Diversion Project into two separate projects, with two different funding sources, will not require any change in budget The General Fund portion of the approved budget will be used to expand counseling services for "at -risk' youth previously ineligible under the CDBG Program The South Bay Youth Project, which implements the City's Juvenile Diversion Project, has in recent years noticed a decline in the number of youths requiring counseling services for emotional and /or physical abuse However, demand for counseling services for issues relating to divorce, substance abuse and /or depression appear to be on the rise These types of youth counseling services are ineligible under the CDBG guidelines, yet they may be funded with the City s General Fund Thus, in order to maximize services to the residents of El Segundo, the South Bay Youth Project requests that the City's Juvenile Diversion Project be split into two separate activities with no increase in costs P tcdbg sbycc 12 -21 -99 PUBLIC SERVICE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT This Agreement, made and entered into this 7th day of September. 1999, b% and between the C m of El Segundo a municipal corporation (CITY), and the City of Redondo Beach a chartered municipal corporation, ( REDONDO BEACH) acting as the sponsoring agency for THE SOUTH BAY YOUTH PROJECT WHEREAS, CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT possesses the knowledge expertise, and experience to provide the program services necessary for the successful operation of the counseling program and is desirous of furnishing these services NOW THEREFORE, in consideration of the foregoing recitals each of the parties herein set forth the parties hereto do mutualh agree as follows SERVICES THE CITY OF REDONDO BEACWTHE SOUTH BAY YOUTH PROJECT w ill utilize C lTl funds to contract for counseling services for El Segundo residents for a period often months bcgmmng September 7, 1999 through June 30 2000 The following services will be provided in accordance w ith the conditions herein set forth A Conduct initial assessments of high -risk youth and their families and recommend appropriate counseling services andfor B Refer high -risk youth and their families to professional, bona -fide therapists for further consultation if necessary and where appropriate C Maintain individual counseling case load D Network with El Segundo Teen Center El Segundo Unified School District, El Segundo Pohc e Department and other local entities The above services must be provided to the Cm of El Segundo residents All client information name address, age, phone and recommendations will remain on file Invoicing to the City for all referrals and direct counseling services are to be included in three (3) separate payments of $9,166 the ten (10) month period The counselor, Masters Level Social Worker (MS W), is under the direct supervision of THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT Confirmation of services a� ailable schedule and assignments are developed by the Recreation Superintendent Hours of operation are Mondas through Friday, four (4) hours per day Community networking, school site visits, Teen Center t isns are to be conducted on an as needed basis, throughout the stated ten (10) month frame TI SBYP Agreement 1999- 20D0 -B II TIME OF PERFORMANCE Said services contracted with THE CITY OF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT under this Agreement shall be provided for ten months per year, for a one year period commencing September 7, 1999 and ending June 30, 2000 III COMPENSATION AND METHOD OF PAYMENT CITY shall reimburse THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT three (3) times per year in an amount not to exceed $9,166 per payment, which shall constitute full and complete satisfaction of the obligations under this Agreement, totaling at $27 498 annuaih Pavments shall be made by CITY OF EL SEGUNDO to THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT in installments pursuant to the following- After sere ices hat a been rendered bt THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT a detailed im oice (exhibit A) on form provided by CITY shall be submitted to CITY CITY �N ill then process payment to THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT based upon said invoice Payment will be made to THE CITY OF REDONDO BEACH/THE SOl TH B al YOUTH PROJECT in the amount of the invoice as approved by CITY IN, CONFLICT OF INTEREST No person performing services for the City in connection with this Agreement shall have a financial or other personal interest other than his or her employment or retention by the City in any contract or subcontract in connection with this Agreement No officer or employee of such person retained bs the City shall have any financial or other personal interest in anv real property in which the plans of said propem are being checked in connection with this Agreement PROGRAM EVALUATION AND REVIEW THE CITY OF REDONDO BEACKTHE SOUTH BAY YOUTH PROJECT shall make performance financial and all other records pertaining to this Agreement available to CITY personnel, and allow said CITY personnel to inspect and monnor its facilities and program operations THE CITY OF REDONDO BEACH /THE SOUTH BAY YOUTH PROJECT agrees to submit to CITY all data necessary for complete program evaluation THE CITY OF REDONDO BEACWTHE SOUTH BAY YOU rH PROJECT agrees to submit to CITY quarter\ reports VI TERMINATION AND TERMINATION COSTS This Agreement may be terminated at any time by either party upon giving thirty (30) days notice in writing to the other pan CITY may immediately terminate this Agreement upon the termination suspension, or substantial reduction in funding for this Agreement or if, for any reason, the timeh completion of the work under this Agreement is rendered improbable, infeasible, or impossible In such event THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance w ith the terms of this Agreement that have not been previously reimbursed to the date of said termination }5~ 2 SBYP Agreement 1999 - 2000 -B VII LIABILITY A CITY shall not assume any liability for direct payment of any salaries, wages, or other compensation to any THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT personnel or sub - contractor performing services hereunder for CITY or any liabilih other than provided for in this Agreement B CITY shalt not be liable for compensation or indemnity to any CITY OF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT employee or subcontractor for mJun or sickness arising out of his /her employment or for any negligent actions of THE CITYOF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT or its employees C All persons employed in the performance of this Agreement will be acting in an independent capacm and not as agents employees, partners, joint ventures, or associates of one another EmploJ ees of THE CITY OF REDONDO BEACWTHE SOUTH BAY YOUTH PROJECT- and as such shall not for am purposes be considered employees of the CITY and. therefore, shall have no right to am CITI sern ice civil service, or other CITY status No CITY employee benefits shall be available to THE CITY OF REDONDO BEACH /THE SOUTH BAY YOUTH PROJECT in connection with the performance of this Agreement D I THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT agrees to mdemnif,, and save harmless CITY its elected and appointed officials, officers, agents, and employees against an% and all claims, liability Judgements, costs or expenses including all reasonable costs necessar% to defend a lawsuit including attorney fees, investigators, filing fees, transcripts, court reporters and other reasonable costs necessan of investigation and defense resulting solely from the ii roneful or negligent acts or omissions of THE CITY OF REDONDO BEACH/THE SOUTH BAY l OL TH its agents subcontractors and employees arising from work performed pursuant to Section I of this Agreement CITY understands and acknowledges that THE CITY OF REDONDO BEACH is a member of the Independent Cities Risk Management Association, pursuant to a Joint powers agreement and the limits of liability under the agreement is $ I OAOO.000 THE CITY OF REDONDO BEACH is obligated to pay the first S500 000 of am claim THE CITY OF REDONDO BEACH agrees that es en professional provider of sery ices w ith whom the City Contracts on behalf of THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH shall have professional liability insurance which shall be in full force and effect during the period of the contract 3 THE CITY OFREDONDO BEACH /THE SOUTH BAY YOUTH PROJECT agrees to name CITY as additionally insured on said insurance policy or policies and will provide a certificate or certificates of insurance as proof of coverage with a written "Notification of Cancellation" period of not less than 30 days VIII CONFLICT OF INTEREST THE CITY OF REDONDO BEACH /THESOUTH BAY YOUTH PROJECT and its employees shall comply with all applicable Federal State, and local laws governing conflict of interest 15F, 3 SBYP Agreement 1999. 2000 -B 1X DISCRIMINATION No person shall on the grounds of race, sex. age, marital status, creed. color, religion, or national origin, be excluded from participation in, be refused the benefits of, or otherwise be subjected to discrimination in any programs or employment supported by this Agreement THE CITY OF REDONDO BEACH! THE SOUTH BAY YOUTH PROJECT shall also comply with the Americans With Disabilities Act (ADA), Title VI of the Civil rights Act of 1964, Age Discrimination Act of 1975 and the Rehabilitation Act of 1973. X AUDIT EXCEPTIONS THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT agrees that in the event the program established hereunder is subjected to audit exceptions. THE CITY OF REDONDO BEACHITHE SOUTH BAY YOUTH PROJECT shall be responsible for complying with such e\cepnons and paying CITY the full amount of City's liability to resulting from such audit exceptions STATUS OF THE SOUTH BAY YOUTH PROJECT THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT is an independent contractor in all respects in the performance of this Agreement XII SUBCONTRACT Any subcontracts entered into by THE CITY OF REDONDO BEACH] THESOUTH BAY 1 OL TH PROJECT for services to be rendered toward the completion of THE CITY OF REDONDO BE ACH'THE SOUTH BAY YOUTH PROJECTS portion of this Agreement shall be for THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECTS benefit alone and, as such, THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT shall assume all liability for said subcontract CITY shall assume no liability for said subcontract THE CITY OF REDONDO BEACH/ SOL TH B A't YOUTH PROJECT agrees to provide a list of all subcontractors to be used in connection v. nh sere ices to be rendered toward the completion of its portion of this Agreement to CITY within ten 101 workinL days of etiecutton of this Agreement \111 AMENDMENTS Thi, Agreement may be amended so long as such amendment is in writing and agreed upon b% both CITY and THE CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT XIN DEFAULT In the event THE CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT is in aefault under the terms of this Agreement it IS e \pressly agreed that CITY shall have no obligation or duiN to continue compensating THE CITY OF REDONDO BEACH / THESOUTH BAY YOUTH PROJECT for am uor6 performed after the date of default X\ REIMBURSEMENT 4 SBYP Agreement 1999- 2000 -8 Each pam agrees that in the event of a court determination that a pam is in default in the performance of this Agreement said pam %kill reimburse the other for all expenses (including attome%'s fees, investigators, filing fees. transcripts court reporters and other reasonable costs) incurred b% such part} in connection with enforcement of its rights under this Agreement XVI REQUEST FOR FINAL PAYMENT CITY reserves the right to withhold ten percent (10 %) of the contract amount on a completed project until a Certification of Completion is issued b} CITY or COUNTY Project Directors or their deswnees XVII NOTICES Notices shall be given pursuant to this Agreement b} personal service on the pam to be notified or b_% "ritten notice upon such pam deposited in the custod\ of the Lnited States Postal Sen ice addressed as follo%ks A CIT) Cm of El Segundo Recreation and Parks Department 350 Main Street El Se_eundo California 90245 Attu Judi Andoe Recreation Superintendent B CITY OF REDONDO BEACHISOUTH BAY YOUTH PROJECT The Cit} of Redondo Beach /The South Bad Youth Project 320 Knob Hill Redondo Beach California 90277 Phone No (J 10) 372-7724 Arm Dan Smith, Executive Director \otices shall be deemed to ha\e been given as of the date of personal ser%ice or as of the date of deposit of the same in the custod.\ of the United States Postal Service 5 SBYP Agreement 1999- 2000 -B XVIII APPROVAL BY CITY COUNCIL On September_, 1999 the City Council of the City of El Segundo approved the Cit% entering into this Agreement and authorized the Mavor to sign this Agreement on behalf of the City IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year heremabove written CITN OF EL SEGUNDO- Mayor Cp of El Segundo ATTESTED C it% C Irrk C m of El Seeundo (SEAL) APPROVED AS TO FORM. 'CtN Anorne� City of El Segundo CITY OF REDONDO BEACIV SOUTH BAY YOUTH PROJECT: Mayor, City of Redondo Beach ATTESTED: to aGO+< City Clerk City of Red do Beach (SEAL) APPROVED AS TO FORM: L2`j q City Attome City of Redondo Beach Executive Director. South Bay Youth Project SBYP Agreement 1999- 2000 -B ,C. COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NUMBER D96660 -99 _AMENDMENT NUMBER TWO TO PUBLIC SERVICES AGREEMENT (CONTRACT NO 2519) FOR COMMUNITY DEVELOPMENT BLOCK GRANT CONSULTING SERVICES BETWEEN THE CITY OF EL SEGUNDO AND THE CITY OF REDONDO BEACH (THE SOUTH BAY YOUTH PROJECT) The Public Service Agreement for Community Development Block Grant Consulting Services b\ and hci%v een the City of El Segundo, Municipal Corporation of the State of California (hereinafter " CIT1 "') and the Cit\ of Redondo Beach, acting as the sponsoring agency for the South Bay Youth Project (hereinafter referred to as "CONSULTANT ") is herebv amended to reflect the following changes in Section 1, SERVICES and Section IV, COMPENSATION AND METHOD OF PAYMENT Section I SERVICES — Effective December 31, 1999, services performed utilizing CITY Community Devclopment Block Grant (CDBG) funds to contract for counseling services will terminate, and the remainder of the contract year, through June 30, 2000, will be funded under the CITY'S General Fund and %% ill pros ide evpanded sera ices to El Segundo youth and their families to include presenting problems such • Coping «nh divorce, • Depression, and, • Substance Abuse Section IV COMPENSATION AND METHOD OF PAY'NIENT — Effective December 31, 1999, the Cav s obligation to reimburse CONSULTANT for specified performance requirements under the Communm Devclopment Block Grant Program, in an amount not to exceed $5,043 will terminate, and the Ctv's obligation to reimburse CONSULTANT for the balance of the contract year (through June 30, 2000), in an amount not to exceed 510,957, shall be reimbursed by the City's General Fund, which shall constitute full and complete satisfaction of the obligations under this Agreement This Amendment shall be in effect and in full force until June 30, 2000 ,(�„ APPROVALS CITY OF EL SEGUNDO: THE SOUTH BAY YOUTH PROJECT: James M Hansen, Director Executive Director Community, Economic and Development Services ATTESTED: Cind% Nlonesen, City Clerk City of El Segundo (SEAL) APPROVED AS TO FORM: INlark D. efT-en City Attorney City of El Segundo Mayor, City of Redondo Beach ATTESTED: City Clerk City of Redondo Beach (SEAL) APPROVED AS TO FORM: Assistant City Attorney City of Redondo Beach F 7. South Bay Youth Project (Formerlti South Ha} JuvendeD«entonPrglec E\ecutive Director, Dan Smith V TL: July 6, 1999 T O: Mary Strenn, City of El Segundo - City Manager FROM: Dan Smith, DuectorJ K. SUBJECT: Allocation of 1999 -00 Community Development Block Grant funds At my request, I met recently with Bret Bernard, Laurie Jester and Tina Gall of your staff to discuss a funding allocation idea I have for FY 1990 -00 I understand that Mr Bernard and Ms Gall summarized the program for you After this meeting they suggested, pursuant to your direction, that I forward my proposal to you Currently the South Bay Youth Project is budgeted to receive $16,000 from the Planning Department for FY 1999 -00 $5,043 is from the City's CDBG allocation and the remainder ($10,957) is funded from the City's General Fund In the pass, the City has administered our program as a CDBG project When any CDBG funding is involved, even just a dollar, it becomes a "CDBG project" with all the qualifications and niles attached CDBG also presents limitations as to who can be served with their funds and what presenting problem the client must possess In our project, we have identified physically or emotionally abused children as our CDBG target group Because CDBG I till its us to only servc this target population, we have not always been able to spend our entire allocation For FY 1998 -99, for example, we project that we �vill only spend $10,000 of our $16,000 allocation This proves frustrating because our agency's overall operating budget and total funding commitments from all other funding sources have diminished for FY 1999 -00, yet we have seen an increase in the need for 320 Knob Hill, Redondo Beach, CA 90277 Tel (310) 372 4724 counseling services throughout the South Bay as well as for El Segundo residents What I proposed is that we oreate two counseling projects from the one One would be a CDBG program with the same target population of abused children funded by CDBG The second, funded by the General Fund, would be another yet similar counseling program that would be able to take referrals from children with any presenting problem such as divorce issues, depression, and substance abuse This proposal does not call for an increase in our funding, but a reallocation to best serve the needs of El Segundo families We propose to use the unspent portion of the annual allocation to expand a growing service demand of unmet need, not to use the unspent portion as "seed" money to request more funds at some time in the future Thank you for your consideration of our request Let me know if you have any questions I can be reached at 314 372 7724 R5 El SEGUNDO CITY COUNCIL MEETING DATE: December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: rhis item would amend the existing educational requirements for applicants seeking to participate in the City's examination for the position of Sergeant RECOMMENDED COUNCIL ACTION: Approve the attached Second Addendum to the Memorandum of Understanding (MOU) between the City of El Segundo and the El Segundo Police Officers' Association INTRODUCTION AND BACKGROUND: The First Addendum to the aforementioned MOU, approved by the City Council on June 28, 1997, requires applicants seeking to participate in the City's examination for the position of Sergeant to possess an Associate's Degree at the time of the examination Upon reviewing that policy, it became apparent that candidates who have earned at least sixty (60) semester units (the traditional amount required by a Community College for an Associate's Degree) while working toward a Bachelor's Degree would be excluded from participating in the examination process for a Sergeant's position In an effort to rectify that oversight and encourage potential candidates to pursue Bachelor's Degrees, staff is recommending approval of the attached Second Addendum to the MOU between the City and the POA DISCUSSION. The members of the POA and the Human Resources Department believe that the provisions stated in the attached Second Addendum reflect a logical extension to the City of El Segundo's ongoing efforts to promote ongoing ,ducation among its employees The Addendum would have no fiscal impact on the City and is fully supported by ,he City's Police Department The only practical impact of the addendum is beneficial in that Police Officers currently employed by the City, and who have completed at least sixty (60) semester units towards a Bachelor's Degree, would be eligible to participate in a promotional examination for Sergeant This item would have no impact on the City's current education compensation program for sworn Police Officers ATTACHED SUPPORTING DOCUMENTS. Second Addendum to the Memorandum of Understanding Between the City of El Segundo and the El Segundo Police Officer's Association FISCAL IMPACT. None ORIGINATED . Date: December 8, 1999 9i agenda 333 1 r r 12 SECOND ADDENDUM TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO AND THE EL SEGUNDO POLICE OFFICERS' ASSOCIATION 1 This second addendum to the Memorandum of Understanding between these parties, effective December 22, 1999 through and including June 30, 2000, is entered into between the El Segundo Police Officers' Association and the City of El Segundo pursuant to Government Code Section 3500 et seq and City Resolution No 3208 2 The parties have met and conferred in good faith and have jointly prepared this addendum to the Memorandum of Understanding 3 This addendum incorporates the following A Effective December 22, 1999, Article 6, Section 4, shall be amended as follows Any applicant seeking to participate in any segment of a Sergeant's examination where said segment is administered on or after January 1, 2000, must possess an Associate's Degree or higher degree or possess a transcript documenting sixty or more semester units, or an equivalent amount of quarter or term units, earned towards a Bachelor's Degree from a university or college accredited by POST standards For the El Segundo Police Officers' Association John Sellens, President Calvin Smith, Vice President ME sunmem 3aCemOU ps For the City of El Segundo Tim Gnmmond, Chief of Police Jeff Stewart, Assistant City Manager Date 7 EL SEGUNDO CITY COUNCIL MEETING DATE December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING Consent Calendar AGENDA DESCRIPTION Consideration of a Professional Services Agreement with Southern California Risk Management Associates (SCRMA) to serve as the third -party administrator for the City's self - insured Workers' Compensation Program RECOMMENDED COUNCIL ACTION: Approve a three year professional services agreement, with an option to extend for two additional years with Southern California Risk Management Associates to serve as the third -party administrator for the City's self - insured Workers' Compensation Program INTRODUCTION AND BACKGROUND The Workers' Compensation Fund is an internal service fund to account for revenues and expenditures associated with the City's self - insured Worker's Compensation Program The City self - insures the first $300,000 of workers' compensation coverage and purchases excess insurance to cover expenses above that amount Currently, the City uUizes the firm of Southern California Risk Management Associates (SCRMA) to serve as the third -party administrator for workers' compensation claims Internal staff support and coordination of the program is provided by the Human Resources Department Litigated claims are handled by the City Attorney's office with coordination and support provided by the third -party administrator and Human Resources staff DISCUSSION On October 15 1999, the City Council authorized a Request for Proposal process for Workers' Compensation third - party administrator services Request for Proposal packages were sent to 15 firms and 9 firms submitted proposals by the November 19, 1999 deadline Proposals were analyzed and evaluated by staff and a committee was formed to meet with the three selected finalists The committee consisted of Jeff Stewart, Assistant City manager, Bret Plumlee Director of Finance, Jack Wayt, Police Captain and John Gilbert, Administrative Battalion Chief The three firms selected as finalists were Hazelrigg Risk Management Services, Inc , Fleming and Associates and Southern California Risk Management Associates (SCRMA) - please refer to attachment - ATTACHED SUPPORTING DOCUMENTS. 1) Professional Services Agreement between the City of El Segundo and Southern California Risk Management Associates (SCRMA) 2) Scope of Work (Attachment A) 3) Schedule of Compensation (Attachment B) FISCAL IMPACT (Check one) Operating Budget X Capital Improv Budget Amount Requested $39,000 Project/Account Budget NIA Protect/Account Balance Account Number Protect Phase Appropriation Required - Yes_ No_ Date ORIGINATED Date December 14, 1999 ///1. t~ Jeff Ste art, Assistant L =l' %f AI: I IUN✓t AKIN ager�a ]]a 3 ATTACHMENT Criteria utilized in evaluating the firms' responses to the RFP included 1) qualifications, background and prior experience of the firm 2) qualifications of the firm's "key" claims administration personnel 3) organization and location of the firm 4) understanding of the work to be performed 5) costs of services to be provided Based on its extensive experience serving as third -party administrator for cities and Fire Districts, the familiarity of the claims examination staff with the City of El Segundo, and its fixed price costs of $39,000 for the initial year of the contract, Southern California Risk Management Associates (SCRMA) is the firm recommended by committee members The Professional Services Agreement reflects a contract between the City and SCRMA for a period of 5 years with an option to renew for two (2) years upon mutual consent of both parties The cost of the agreement would be a fixed -rate of $39,000 during the first year Cost increases, if any, for following years will be linked to CPI, not to exceed 5% J AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this 21" day of December, 1999, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and SOUTHERN CALIFORNIA RISK MANAGEMENT ASSOCIATES (SCRMA), hereinafter referred to as "Consultant" In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows 1 SCOPE OF SERVICES Consultant agrees to perform the services set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a valid El Segundo Business License Consultants shall begin its services under this Agreement on January 1, 1999 Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein N 1AGREEMNT MST I% 2 STATUS OF CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers employees or agents of the City Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of the City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement 3 CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement Consultant shall observe and comply with all such laws and regulations affecting its employees City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section N IAGREEMNT MST i i i 4 PERSONNEL Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance 5 COMPENSATION AND METHOD OF PAYMENT Compensation to the Consultant shall be as set forth in Exhibit "B" hereto and made a part hereof Payments shall be made within thirty (30) days after receipt of each invoice as to all non - disputed fees If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice 6 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit "A ", unless such additional services are authorized in advance and in writing by the City Manager Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services 7 ASSIGNMENT All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior wntten consent of City Manager N 1AGREEMNT MST -3- 7 8 FACILITIES AND RECORDS City agrees to provide suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment 9 TERMINATION OF AGREEMENT This Agreement may be terminated with or without cause by either party upon 30 days written notice, In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this N WGREEMNT MST -4- Agreement up to the date of termination M COOPERATION BY City All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement 11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files 12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City s prior written authorization excepting that information which is a public record and subject to N IAGREEMNT MST - J • �1 disclosure pursuant to the California Public Records Act, Government Code § 6250, et se Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery N 1AGREEMNT MST -6- -7 '4 k requests provided by Consultant However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response (b) Consultant covenants that neither they nor any officer or principal of their fine has any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager 13 DEFAULT In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant 14 INDEMNIFICATION (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California N IAGREEMNT MST e (b) Consultant is an independent contractor and shall have no authority to bind CITY nor to create or incur any obligation on behalf of or liability against CITY, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by CITY CITY, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "(ndemnitees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnity, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Consultant of Consultant's services under this agreement or the negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the CITY The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled to indemnity in order N 1AGREEMNT MST ,-/6 injury and property damage (c) Workers' Compensation and Employer's Liability Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident occurrence (d) Errors and Omissions Liability $1,000,000 per B Other Provisions Insurance policies required by this Agreement shall contain the following provisions (1) All Policies Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the CITY (2) General Liability and Automobile Liability Coverages (a) CITY, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects liability arising out of activities Consultant performs, products and completed operations of Consultant, premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or N %AGREEMNT MST borrowed by Consultant The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, officials, or employees (b) Consultant's insurance coverage shall be primary insurance as respect to CITY, its officers, officials, employees and volunteers Any insurance or self insurance maintained by CITY, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers (3) Workers' Compensation and Emolover's Liability Coverage Unless the CITY Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against CITY, its officers, officials, employees and agents for losses arising from work performed by Consultant for CITY C Other Requirements Consultant agrees to deposit with CITY, at or N kAGREEMNT MST before the effective date of this contract, certificates of insurance necessary to satisfy CITY that the insurance provisions of this contract have been complied with The CITY Attorney may require that Consultant furnish CITY with copies of original endorsements effecting coverage required by this Section The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf CITY reserves the right to inspect complete, certified copies of all required insurance policies, at any time (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides (2) Any deductibles or self - insured retentions must be declared to and approved by CITY At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the CITY, its officers, officials, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement 16 ENTIRE AGREEMENT This Agreement is the complete, final, entire N UAGREEMNT MST }- l � 1 and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding 17 GOVERNING LAW The CITY and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and i ab lities of the parties to this Agreement and also govern the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court 18 ASSIGNMENT OR SUBSTITUTION CITY has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of CITY Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling CITY to any and all remedies at law or in equity, including summary termination of this Agreement 19 MODIFICATION OF AGREEMENT The terms of this Agreement can N 1AGREEMNT MST -14- only be modified in writing approved by the CITY Council and the Consultant The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void 20 AUTHORITY TO EXECUTE The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her /their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder 21 NOTICES Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows N 1AGREEMNT MST CITY CITY CLERK CITY OF EL SEGUNDO 350 MAIN STREET EL SEGUNDO, CALIFORNIA 90245 Telephone (310) 322 -4670, extension 206 Facsimile (310) 322 -6053 -15- Consultant Attention Jody Gray, Vice President SOUTHERN CALIFORNIA RISK MANAGEMENT ASSOCIATES 313 East Foothill Boulevard Upland, CA 91786 -3952 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service 22 SEVERABILITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written SOUTHERN CALIFORNIA RISK MANAGEMENT ASSOCIATES M Title Dale Jones President CITY IVA Title Mike Gordon Mayor N WGREEMNT MST _1 E_ � � 4 ATTEST Cindy Mortesen, CITY Clerk N VAGREEMNT MST -17- APPROVED AS TO FORM: Mark Hensley, CITY Attorney EXHIBIT "A" The City will require the following general services from the selected Administrator 1 Preparation of the Public Entities Self- Insurer's Annual Report as required by the Department of Industrial Relations, Self- Insurance Plans, to be submitted to the City no later than 30 days prior to the due date 2 Forms All printed workers' compensation forms which the City may require, printed checks for checking account, and stamped window envelopes for mailing of all workers' compensation checks and correspondence 3 A monthly summary of the workers' compensation checking account, listing all checks, vouchers, voided checks, in numerical sequence, stating date issued, claim number, claimant name, payee, amount, type of benefit paid, and benefit period 4 Computer Loss Runs Two copies of a monthly computer - produced claims report and management summary will be required by the Human Resources Department no later than the 10th of the following month with a suggested format as follows A management summary (loss analysis) of all pending claims, report of all claims by fiscal year, current month new claims, closed claims; all claims by date of injury by fiscal year, all claims by payment type, all active claims, alpha order, all claims with payment in current month with payment detail in alpha order; all litigated claims referenced by defense firm Formats other than described above will be considered in negotiation of the contract 5 If necessary, notification to all employees and providers of services of the change in workers' compensation claims administrator by the City This notification shall include a statement indicating that all outstanding billings on any City claim should be submitted to the new administrator for processing. The providers of services shall also be furnished with file folder labels imprinted with the new Administrator's name and address for use in the reporting and billing information. INSURANCE REQUIREMENTS- All insurance policies used to satisfy these requirements shall be issued by insurers authorized to do business in the State of California Insurers shall have a current A M. Best's rating of not less than A- VII unless otherwise approved by the City Additional Requirements The procuring of required policies of insurance shall not be construed to limit Administrator's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement There shall be no recourse against the City for payment of premiums or other amounts with respect thereto The City shall notify Administrator in writing of changes in the insurance requirements If Administrator does not deposit copies of acceptable insurance policies with the City incorporating such changes within sixty (60) days of receipt of such notice, Administrator shall be deemed in default hereunder. Q(, Any deductibles or self - insured retentions must be declared to and approved by the City Any deductible exceeding an amount acceptable to the City shall be subject to the following changes, either the insurer shall reduce or eliminate such deductibles or self - insured retentions with respect to the City and its officials, employees and agents (with additional premium, if any to be paid by Administrator), or Administrator shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses Verification of Com fiance Administrator shall furnish the city with original endorsements effecting coverage required by this clause The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf All endorsements are to be received and approved by the City before work commences Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this section, Administrator shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City AUDIT The City, at their option, shall have the right to have a claims audit performed on a random selection of files once yearly The audit will be generally directed to the following areas Compliance with contractual and fiduciary obligations, 2 Compliance with the City's performance standards, 3 Application of all current W C A B rules and regulations and case law; 4 Accuracy of computer loss runs and records CASE FILE REVIEW A quarterly meeting shall be held between the administrator and Human Resources Department Staff This review will be primarily directed to the evaluation of open indemnity claims including litigated cases The purpose of the review shall be to outline losses and identify problems, examine reserves, identify current trends, discuss changes in the Labor Code, apply new case law to existing claims, discuss the need for improving or altering claims management, and to make recommendations for improvement in communication between the claims administrator and the City PERIODIC MEETINGS: The Administrator shall meet with City staff periodically (at least 4 times) per year to A) Assist the City in developing and modifying internal procedures B) Provide orientation and training to City personnel involved in the administration of the Program C) Discuss general trends in the Workers Compensation Program. ADVISORY SERVICES' The Administrator shall provide written bulletins to inform the City of the adoption, amendment or repeal of all statutes, rules and regulations which directly affect the Program REQUIRED FORMS: The Administrator shall administer the Program in full compliance with all laws, rules and regulations governing Workers Compensation and self - insurance COMPLIANCE WITH LAW. The Administrator shall provide the City with all forms required by the State in connection with the Program CLAIMS ADMINISTRATION The Administrator shall have the authority and responsibility to provide claims administration services which include A) Entering clam information on a log and establishing a claim file upon receipt of an injury report B) Setting and updating reserves C) Coordinating the investigation of claims D) Determining compensability E) Preparing and issuing benefit notices and pamphlets F) Arranging for medical treatment from specialists, as necessary G) Initiating and maintaining contact with employees or their attorneys H) Monitoring disability status by reviewing medical reports and calling doctors for updates I) Auditing and paying medical bills J) Paying mileage reimbursement to employees K) Paying temporary disability compensation when appropriate to do so or advising the City of the need to adjust payroll records when salary continuation is applicable L) Arranging medical examinations in conformance with State law to determine whether an employee's medical condition is permanent and stationary and what, if any, permanent disability exists M) Paying permanent disability compensation in accordance with the law N) Arranging representation for the City, whenever the need arises, with attorneys selected by the City li� O) Monitoring attorneys and assisting them in preparing cases P) Auditing and paying legal expenses Q) Arranging for vocational rehabilitation services when appropriate R) Monitoring vocational rehabilitation consultants and assisting them as necessary. S) Auditing and paying vocational rehabilitation expenses T) Attending all hearings that are required by law U) Preparing and issuing vocational rehabilitation notices V) Preparing and issuing permanent disability compensation notices W) Pursuing subrogation when there is a viable third party X) Timely notifying the City's excess insurers of all claims which exceed or may exceed the City's self - insurance retention (currently $300,000), maintaining liaison between the City and its excess insurer on matters affecting the handling of such claims and arranging for reimbursement to the City of losses in excess of its self - insurance retention Y) Obtaining settlement authority and negotiating settlement on appropriate claims Z) Closing claim files when appropriate to do so. OBLIGATIONS OF EMPLOYER: The City Shall A) Submit all reports of work injury to the Administrator within one day of the City's knowledge of the injury B) Respond to the Administrator's requests for information and authority within five days of such requests C) Provide information that is accurate and is in a form specified by the Administrator D) Grant settlement authority to the Administrator in advance of vocational rehabilitation and legal hearings or be available by phone or in person during those hearings CHECKING ACCOUNT: The City and Administrator agree that A) The City shall establish a checking account from which all Workers' Compensation benefits and expenses are to be paid B) The Administrator shall F -epare checks and issue those checks directly to payees without delay i G C) The Administrator shall sign checks with a facsimile check signing machine D) The Administrator shall secure both checks and check signer in a locked room accessible to a limited number of personnel E) The City shall maintain an adequate balance in the checking account to meet all Workers' Compensation obligations without delay F) The administrator shall order the checks. G) The checking account may be used to pay civil penalties imposed on the City in which case the Administrator shall reimburse the City within fifteen days for any amount of the penalty which the Administrator caused REGULATORY REPORTING: The Administrator shall prepare all reports required by State regulatory agencies in connection with the Program, including the Self - Insurer's Annual Report required by the Department of Self- Insurance Plans RECORDS: The Administrator shall establish and maintain claim files, claim logs, transaction documents and all other records associated with the Program These records shall be the property of the City and shall be available, on five (5) days notice, for review or for transfer to another custodian Unless this Agreement is canceled, closed files shall be stored by the Administrator for five (5) years and shall thereafter become the responsibility of the City Upon cancellation of this Agreement, the City shall be responsible for maintaining and storing all records The Administrator shall not dispose of or destroy these records without the prior, written authorization of the City CONSIDERATION: The City shall pay the Administrator quarterly for services rendered under this Agreement ALLOCATED EXPENSES: The City shall pay for check printing, field investigation, defense attorneys, legal costs, remote photocopy, engineering experts, accident reconstruction experts, process service, messenger service, court reports, vocational rehabilitation consultants, structured settlement consultants, translators and related items PENALTIES: The Administrator shall be responsible for paying penalties unless the penalty results from the City's failure to A Provide an Employee Claim Form to an injured employee within 24 hours of knowledge of the injury B Date stamp the returned Employee Claim Form C Provide an Employer's First Report of Work Injury to the Administrator within five days from the date of knowledge of any injury D Provide a wage statement within ten days from the date of knowledge of an injury where the employee is entitled to less than the maximum temporary disability rate E Provide information requested by the Administrator within a timely manner I I, F Provide accurate information to the Administrator G The Administrator shall also be responsible for appealing penalties due to the City's failure to comply with the above guidelines INDEMNIFICATION. The Administrator shall indemnify, hold harmless and defend the City from all claims, legal actions, losses, expenses, injuries or damages arising out of the Administrator's actual or alleged negligence or intentional wrongdoing incident to the performance of this Agreement, except when such claims, legal actions, losses, expenses, injuries or damages are due to the sole negligence of the City, its officers agents or employees INSURANCE The Administrator shall A Maintain in force at all times General Commercial and Auto Liability as well as Errors and Omissions Insurance in the amount of One Million ($1,000,000) Dollars per occurrence, combined single limit B Maintain in force at all times a Fidelity Bond in the amount of One Million (S1,000 000) Dollars C Maintain in force at all times Workers' Compensation Insurance for all employees of the Administrator, as required by law TERMS_OF_THE_CONTRACT: The term of the contract shall be for a period of three (3) years, commencing January 1, 1999 The contract may be renewed under the same terms and conditions for a period two (2) additional years upon mutual consent of both parties The contract shall be subject to a sixty (60) day cancellation notice in the formal agreement 19' EXHIBIT "B" SCHEDULE OF COMPENSATION FOR SERVICES PROVIDED Year 1 - $39,000 Year 2 - CPI, not to exceed 5% Year 3 - CPI, not to exceed 5% * Year 4 - CPI, not to exceed 5% * Year 5 - CPI, not to exceed 5% * The final two (2) years of the agreement are optional upon mutual consent of both parties If the contract is renewed for the final two (2) years, the terms would remain unchanged. I EL SEGUNDO CITY COUNCIL MEETING DATE December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Acceptance of the playground upgrades at Recreation Park and Acacia Park — Project No PW 97 -30 (final contract amount $34,255 00) RECOMMENDED COUNCIL ACTION Accept the work as complete Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office INTRODUCTION AND BACKGROUND On April 20, 1999 the City Council awarded a contract for $33,023 00 to Green Giant Landscape, Inc , for playground upgrades at Recreation Park and Acacia Park The project included upgrading existing playground areas to national standards DISCUSSION The work has now been satisfactorily completed The original contract amount was $33,023 00 The final contract amount, based on actual measured quantities, is $34,255 00 ATTACHED SUPPORTING DOCUMENTS Notice of Completion Vicinity map FISCAL IMPACT Operating Budget Capital Improvement Budget Amount Requested Project/Account Budget Project/Account Balance Account Number Project Phase Appropriation Required Yes $34.25500 S40.50000 Date 301- 400 - 8202 -8978 Accept the work as complete Qj21Gl T� Date Date /Z/ N COUNCILIDEC21 -01 (Monday 12/6199 2 00 p m) 14 ju Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Protect Name Playground Upgrades at Recreation Park and Acacia Park Protect No PW 97 -30 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 The nature of the interest of the owner is Public street right -of -way 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on 12/3/99 The work done was Playground upgrades 6 On 12;21199 the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was Green Giant Landscape, Inc 8 The property on which said work of improvement was completed is in the City of El Segundo County of Los Angeles, State of California, and is described as follows 9 The street address of said property is None Dated Bellur K Devaraj City Engineer VERIFICATION I the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on 1 1999 at EI Segundo, California Bellur K Devaraj City Engineer N NOTICE S,PW97 -30 NOC (1217/99) i Cj m_r� O uwJ I"Fonoo 53i39Yt In AA 3%vOHAAVN JO All] r y Z ; OAIt p Ocala Mt7 dt U O 9 O o - v. • Oli a n t +v Yau. 1l.rCY4 a a � L...wp ' a. .nnc mwwoYa, a 2 r ��� � ' iYll • I Y])YD YatY O ? I L w IF a. V P f; - -�— W s \ ILnWI ,L' Y1illl10p T�1 ).r m OIIT. 1 2 s Cw N u u [va O I � - - - -- IY` O •YS f[1 � ` S ilY iil II A _( r"LaY ,TI 1l lWwr, \I ]n alt] O .O3wIYt1 �� L�]rP lnll.Y UIi II Lam! L I y DO .I�� ]l M]YO All ".13. � )•w illp.. lI if YLgO yty - MI WIHM. i � at ewe, u.w x as nl.el = 3. Ia0013M1 it �. --. ~1J.J —J� • i •� III '' ^J ~ ^�'��^� a swow.vY 79O ! �, •aP° w� :� ♦rr10 �! It .IwrO.0 IF •. cU F- 42. s� �s -- ( �1..Y..YY •u] m `ES � J W Q °a ti 6 CI n o of 4 o Q u Y (, r EL SEGUNDO CITY COUNCIL MEETING DATE December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION Acceptance of the trenchless rehabilitation of sewer mains at various locations — Project No PW 99 -4 (final contract amount = $57,749 75) RECOMMENDED COUNCIL ACTION Accept the work as complete Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorders Office INTRODUCTION AND BACKGROUND The City Council on September 7, 1999 awarded a contract to Insduform Technologies, Inc , in the amount of S33 956 30 for the lining of a sewer main in an easement (within private property) west of Cedar Street, between Imperial Avenue and Walnut Avenue, and the sewer main in Franklin Avenue, between Eucalyptus Drive and Arena Street On October 5, 1999 the City Council approved Change Order No 1 in the amount of S29 624 75 for the lining of an additional sewer main in an easement west of Main Street, between Walnut and Maple Avenues The work included rehabilitation of existing sewer mains by installation of a lining material inside the main without excavating the street The total contract amount, including Change Order No 1, is S63 581 05 DISCUSSION The work has now been satisfactorily completed The final contract amount, based on actual quantities of work done is $57,749 75 ATTACHED SUPPORTING DOCUMENTS Notice of Completion FISCAL IMPACT Operating Budget Capital Improvement Budget Amount Requested Project/Account Budget Project/Account Balance Account Number Project Phase Appropriation Required No Yes $63,581 05 S63,58105 Date 12/7/99 301 - 400 -0204 -8317 Acceptance of Work ARIG1J4ATED Date N COUNCILDEC21 -02 (Tuesday 12!7/99 10 00 A M) • 5 1 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street EI Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name Trenchless Rehabilitation of Sewer Mains at Various Locations Project No PW 99 -4 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that 1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 4 The nature of the interest of the owner is Public street right -of -way 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on 12/7/99 The work done was Trenchless rehabilitation of sewer mains at various locations 6 On 12/21199, the City Council of the City of EI Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was Insituform Technologies, Inc 8 The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows 9 The street address of said property is Various locations Dated Bellur K Devara) City Engineer VERIFICATION I the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on , 1999 at El Segundo, California Bellur K Devaraj City Engineer N NOTICE S \PW994 NOC (12!1/99) i _ EL SEGUNDO CITY COUNCIL MEETING DATE December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING• Consent Agenda AGENDA DESCRIPTION A resolution of the City Council of the City of El Segundo, Califomia, amending Section 5 95 of Resolution No 4108 providing for a four -way stop intersection at Pine Avenue and Concord Street RECOMMENDED COUNCIL ACTION Adopt resolution INTRODUCTION AND BACKGROUND The intersection of Pine Avenue and Concord Street currently has stop signs for northbound and southbound Concord Street A resident has requested stop signs for eastbound and westbound Pine Avenue traffic DISCUSSION The City Traffic Committee made up of staff from the Public Works and Police Departments has reviewed the resident's request and performed an analysis based on Caltrans established warrant guidelines to justify four - way stop signs The resident s request failed to satisfy the Caltrans established minimum warrant criteria One of the criteria is that the intersection has a history of at least five (5) accidents on record in a twelve (12) month period which may have been prevented if four -way stop signs existed at the intersection The satisfaction of this criteria alone would justify four -way stop signs The Pine Avenue /Concord Street intersection had three (3) accidents in a twenty -four (24) month period Even though the resident's request did not completely satisfy all Caltrans warrant requirements, the Traffic Committee recommends Installation of four -way stop signs at the Pine Avenue /Concord Street Intersection based on the accident history of the Intersection ATTACHED SUPPORTING DOCUMENTS Resolution for adoption Location map FISCAL IMPACT Operating Budget Capital Improvement Budget, Amount Requested Project/Account Budget Project/Account Balance Account Number Project Phase Appropriation Required Date Date IZI10 16 N COUNCILDEC21 03 (Friday 12/10/99 9 00 AM) i �' RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEGUNDO, CALIFORNIA, AMENDING RESOUTION NO. 4108, PROVIDING FOR A FOUR -WAY STOP INTERSECTION AT PINE AVENUE AND CONCORD STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AS FOLLOWS SECTION 1 Section 5 95 stop intersections of Resolution No 4108 shall be amended as follows Delete •.. PINE AVENUE Concord Street, N/S entrances PINE AVENUE Concord Street, all entrances SECTION 2 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book of original resolutions of said City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted PASSED, APPROVED and ADOPTED this 21s' day of December, 1999 Mike Gordon, Mayor of the City of El Segundo, California ATTEST Cindy Mortesen City Clerk (SEAL) APPROVED AS TO FORM Mark Hensley City Attorney 1 c, c, ° I�REG' o SYCAMORE o wl L CL N MAPLE a Ul a C- a r I� N w OAK A A Z � L� v Q O J T _ESA PALM � PE 71 r I � I MARIPOSA _ r r I PINE �� L Li Z Q J UER UUa FIN U UU oUU BINC R PL� �� a EL SEGUNDO 4 -WAY 5TO P SIGIue:7 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE December 21, 1999 AGENDA HEADING- Consent Request approval to purchase an Enhanced 911 Telephone system, Logging Recorder, and Console and Office Furniture from Pacific Bell as the next phase in the development of the Communications Center protect Previously approved funding will be used for this equipment purchase in an amount not to RECOMMENDED COUNCIL ACTION. Upon contract approval by the City Attorney, authorize the purchase of an E- 911 Telephone System, Logging Recorder, and Console /Office Furniture from Pacific Bell _ INTRODUCTION AND BACKGROUND On February 3, 1998, the City Council authorized Staff to design and operate a stand -alone Communications Center During the planning phase, Staff included the purchase and installation for an Enhanced 911 Telephone system, a Voice Logging Recorder and Console and office furniture Staff now seeks to purchase this specified equipment and furniture from Pacific Bell On September 13, 1999, Staff Issued an RFP to solicit bids to provide an Enhanced 911 - telephone system, logging recorder, and furniture On October 26, 1999, the City received the following nine (9) proposals Watson Furniture Systems - Furniture Only Durham - Complete System Western Office Interiors - Furniture Only GTE - Complete System Xvbix Systems - Furniture Only Pacific Bell - Complete System Positron Industries - Telephone Only Motorola - Complete System Nine One One Inc - Telephone Only Based upon a comprehensive evaluation of all proposals, Staff recommends that the City purchase and implement the complete system offered by Pacific Bell which meets or exceeds our specifications Costs incurred for equipment and Implementation are not to exceed $420,000 City Staff will negotiate and enter into contract with Pacific Bell for the equipment and scope of services identified in their proposal It should be noted that the City would benefit from having a single vendor implement and integrate all systems during the installation phase Further, by utilizing a single vendor maintenance will be conducted via a sinale ooint of contact DISCUSSION Refer attached staff report ATTACHED SUPPORTING DOCUMENTS- Staff report from Chief Grimmond to City Manager Mary Strenn FISCAL IMPACT. (Check one) Operating Budget._ Capital Improv. Budget: X Amount Requested. Not to exceed $420,000 Project /Account Budget $3,812.950 Project/Account Balance Date- Account Number 109 -400- 3105 -8378 9, 1999 I uu_�znmmona, caner ow.,roiice RE1Ct ED Date M Str n CIt Mana er !�1 ACTION TAKEN 17 City of El Segundo Inter - Departmental Correspondence December 9, 1999 To. Mary Strenn, City Manager From Tim Grimmond, Chief of Poli Subject. E -911 Telephone, Logging Recorder & Furniture PROPOSAL It is proposed that the City of El Segundo purchase and begin implementation of a state -of- the -art Enhanced 9 -1 -1 Telephone, Voice Logging Recorder and Console Furniture system provided by Pacific Bell The cost for the emergency E -911 telephone system, logging recorder, console and office furniture equipment, including all integration and installation fees is $420,000 It should be noted that the City will apply for reimbursement from the State of California, Department of General Services 9 -1 -1 section, for funds directly related to the costs of at minimum two (2) 9- 1-1- telephone positions and the voice - logging recorder The protected refund amount is estimated at $115,000 Further, during initial budget planning, $600,000 was identified and approved by the City Council for the purchase of the listed equipment and furniture to be funded from asset forfeiture and general funds BACKGROUND: The next phase of the El Segundo Public Safety Communications Center is to purchase and incorporate an Enhanced 9 -1 -1 Telephone system, Voice Logging Recorder and Dispatch Console and office furniture necessary for the City's police and fire departments On September 13, 1999, Staff issued a Request for Proposal to solicit bids to provide an Enhanced 911 telephone system, logging recorder, and console furniture On October 26, 1999, the City received the following nine (9) proposals Watson Furniture - Furniture Only Durham - Complete System Western Office Interiors - Furniture Only Motorola - Complete System Xybix Systems - Furniture Only GTE - Complete System Positron Industries - Telephone Only Pacific Bell - Complete System Nine One One Inc - Telephone Only Following a comprehensive evaluation of all proposals, Staff recommends that the City moves forward with the purchase and implementation of the complete system offered by Pacific Bell as outlined in their proposal This recommendation for the purchase of Pacific Bell equipment is based upon the following justification and rationale Enhanced 9 -1 -1 Telephone System 1 Meets pr exceeds our specifications 2 Complete "Turn -Key" system 3 Offers the most "user- friendly" software applications 4 Proven success record with E -911 Telephone 5 Seamless integration to the equipment currently being evaluated administrative telephone system (Pacific Bell CENTREX — Hybrid) 6 Support System 7 Qualified project management team 8 Managerial reports are easily obtained and comprehensive 9 Maintenance for all telephone needs will be via a single contact point 10 Ability for expansion 11 Cost 12 Recommended by our consultant (The Warner Group) Voice Logging Recorder for the City's All bidders proposed a "Pro -Log" voice logging recorder from Dictaphone • Pacific Bell will upgrade to new "Server- Based" technology from Dictaphone at no added cost Console Furniture • Pacific Bell has proposed Omni - Pacific furniture for this project • High durability • Unlimited construction sizes and colors • Fully adjustable Well managed wire maintenance system • Spacious and aesthetically pleasing • Superior office furniture (Desks, Conference tables, etc ) Finally, It should be noted that the City would benefit from having a single vendor coordinate, implement and integrate all communication systems (E -911 telephone, Voice Logging Recorder & Furniture) during the installation phase Staff seeks to purchase the identified components from Pacific Bell by entering into a contract with Pacific Bell for the scope of services identified This contract will be approved to form by the City Attorney Costs incurred for equipment and implementation are not to exceed $420,000 RECOMMENDATIONS It is recommended that the City Council authorize the purchase and implementation of the specific components from Pacific Bell as outlined in their proposal by using funds earmarked within the El Segundo Public Safety Communications Center Project Upon approval of the City Attorney, Staff recommends that the City enter into contract with Pacific Bell for the identified scope of services ti A O N a w m J N a w N N rn m N A m N O >r 0m—tc w o -0 O 9 ° c n CD - O '� N (O LO O n u ° ° CP ° c mn ? n Xa1n 1 > w Cc N 0 � 0 7= N f1 -1 3 f Cl n 3 t �- O ry N ry' cl co D. 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GartnerGroup i I City of El Segundo Dispatch Center Implementation Project December 8 1999 Page 2 tiuuon \ endor °io Requirements Supported GTE 100% 1 ,11,11) Motorola 99% Durham 99 0/0 Pacific Bell 100% Recorder GTE 94% o I otal) Motorola 100% Durham 100% Pacific Bell 100% III %7uucltFmMill? GTE 100% �IIlotali klotorola 100% Durham 1000/0 Pacific Bell 1000/0 °o Lnsu000rted 1°0 I'0 60 /o It is important to note that the 7 °/o for Pacific Bell the 19/e for both Motorola and Durham and the 6 °o for GTE were generated by a single unsupported requirement for each Assessment of Written Proposals Bclo%% is our assessment of each of the written proposals that were prepared by the vendors elected for short list GTE GTE prepared a %en comprehensive proposal that addressed all of the required responses Vert te%+ totlo%% -up questions were necessar% all of which were posed onh for clarification purposes ' - Hard%%are & Sofr% +are — Proposed MAARS and ComcentrexNesta with Mag1C NITS package Open architecture that supports migration to future applications such as GIS ' - Integration/Implementation 4ssistance — Outlined high levels of integration and implementation assistance - Logging Recorder and Dispatch Furniture — Proposed Dictaphone logging recorder and Vaatson furniture V ill sere as Integrator for all components O%eral] GTE pro%ided an excellent proposal � t ' G) GartnerGroup City of El Segundo Dispatch Center Implementation Protect December 7 1999 Pace 3 I Airw olrr Uouoiola also prepared a %en comprehensne proposal that addressed all of the iequned t�,ponses \ erx fe%v follo%N -up questions were necessarn- all of which were posed onh for �Iarificatlon purposes - Hardware R Sofiware — Proposed CentraltnldCentrahnk 3000 Propnetar% architecture that supports migration only with other Motorola based platforms and applications - Integrauon'Implementation Assistance — Outlined high le%els of integration and Implementation assistance Motorola hard wareisoftware will integrate seamlessh_ �� Ith the radio system that will be used by the Cin - LogLrng Recorder and Dispatch Furniture — Proposed Dictaphone logging recorder and Motorola s own Centracom Gold Series console furniture however Watson furniture can be provided Will serve as integrator for all components O% erall Motorola prepared an excellent proposal Dur ham Durham also prepared a verN comprehensive proposal that addressed all of the required responses lv en few follow -up questions were necessarN all of which were posed onit for clarification purposes • Hardware & Sofnkare — Proposed TC -1100 and ARCS -Plus The TCI platform supports migration to other applications MIS applications are not very extensive Integrauoalmplementation Assistance — Outlined high lesels of integration and implementation assistance Logemg Recorder and Dispatch Furniture — Proposed Ds namic Instruments logging recorder and Watson furniture R ill serve as integrator for all components ON erall Durham prepared a ver% good proposal Pacific Bell ' Pacific Bell did not initialh prepare a response e proposal Significant portions of their proposal were missinp upon delivers at the required cut -off time TheN did, however respond in a timeh manner to a lengthy list of follow -up questions The imtial response was later found to have I been so deficient due to a significant personal situation of the primary point of contact Under these circumstances. It was determined that the immediate and comprehensive, response to the follow -up questions excused the shortcomings to the initial proposal IHardware & Software — Proposed MAARS and ComcentrexNesta with MagIC MIS package Open architecture that supports migration to future applications such I asGIS i i 1 G7 GartnerGroup City of El Segundo Dispatch Center Implementation Protect December 6 1999 Page a lntegrationllmplementauon Assistance — Outlined high leNels of integration and implementation assistance Pacific Bell provided emergenc% telephone sentce facilitates a smooth integration Kith the exisung administrable telephone senice used b� the Cm Loggmg Recorder and Dispatch Furniture — Proposed Dictaphone logging recorder and Omni Pacific furniture %k ill serve as integrator for all components In hght of the extenuating circumstances and their extensne follow -up response our oxerall assessment of the Pacific Bell proposal is that they prepared a very solid proposal I or a detailed summon of the wTitten proposals from all of the vendors please refer to the draft Proposal E%aluation Report dated November � 1999 Assessment of Oral Presentations ' GTE GTE provded a solid presentation of the latest Plant Equipment software and MaglC M1S reporting capabilities however the Vendor did not present with any of the proposed subcontractors GTE proposed evtensne training and exhibited a strong commitment to conducting complete sNstem integration and project management in spite of the lack of subcontractor attendance (h emll GTE prov ided a very good presentation tlotorola \lotorola also pro%ided an excellent presentation Motorola displayed strong relationships with .ill uibcontractors and confirmed the perception of a seamless integration with the Motorola < enirecom Gold Elite radio console that sill be purchased isith the radio contract The Motorola team displayed an eager interest in accepting full integration and implementation responsibilities Motorola s software is limited in some areas of screen configuration capabilities and is supported h% a proprictan architecture Motorola emphastzed that the maintenance and warranty proposed ' are Bern ettensne and include all baseline upgrades that are released on a regular basis I >1 CO GartnerGroup City of El Segundo Dispatch Center Implementation Project December 6 1999 Page 5 Oterall Nlotorola pro%Ided an excellent presentation Uur han7 Durham pro%ided a comprehensive presentation of the TC1 9 -1 -1 soft ware The presenting team made it evident that the% were highly committed to customer satisfaction and personalized ,en ict %' hile the proposed solution ��as functionally sound, it lacked flexible and configurable %11`, reporting capabilities and interface Extensive MIS reporting capabilities are not only a keN tuncuonal requirement for the El Segundo Police Department but also a high priont% among City administrators and officials ()%crall Durham pro%ided a comprehensne and satisfactor} presentation Pac i /ic Bell PaCtlL Bell also provided a comprehensive presentation The solid relationships among Pacific Bell and its proposed subcontractors .ere evident and appeared to be the direct result of Londucnng prior engagements together The Plant Equipment Inc (ie, Vesta) solution proposed included the latest version (2 O) and included the Ma2lC MIS reporting package The \11�, application is comprehensne flexible configurable and easy to use, which are all charactensncs that are �er� important to the Cih Pacific Bell displayed a strong commitment to umductine gNstem integration and project management v<ith customer satisfaction as its highest pnonn ( )%crall P.ICIfIC Bell prm ided an excellent presentation Summan of \ endor Costs I he follo«mg table summarizes , endor costs Total cost includes a "turn -key" solution. as all ' \zndors on the short list proposed integrated solutions to meet the City s needs Detailed cost mtormauon is pro%ided in Attachment I I, CO GartnerGroup Go c, ° Seauncc Cispatc`t Canter Implementation nroiec' December- tcoc Page 6 1 endor GTE Motorola Durham Pacific Bell Total Cast 5-171.0= 4 5506.462 $359.120 5296.17: 4� indicated by this table Pacific Bell and Durham were the lower two bids lot a complete �oluuon Pacific Bell is still substantialh lower than Durham by S62 947 The difference bete +een Pacific Bell and the remaimne tendors is as follows GTE — 5174.861. Motorola — S'_10 289 411 of the above costs are inclusive of integration installation project management etc Molorola cost includes Watson furniture rather than its own Centracorn Gold Series console furniture Due to a recent partnership established b% Motorola «rih Matson Furniture they can now provide the Watson product as pan of their proposed solution We have taken the libem of including the cost for Watson tumnure in place of their onginalk proposed console furniture to show Motorola s best costs Final N endor Recommendation After a thorough rev iew and et aluation of the abov e Vendors it is our recommendation that the Cit% of El Segundo should select Pacific Bell as its E9 -1 -1 system vendor for the following reasons 1 Plant Equipment Inc (PEI) technolocv provides a state -of- the -art E9 -1 -1 user interface and is supported by highh reliable and proven "back room" equipment 2 Vesta/MaglC solution supports extensive management information system (MIS) reporting capabilities a feature highh desired by the City 3 Solid relationships with its partners PEI. Dictaphone. and Omni Pacific 4 Seamless integration with the Cm s Pacific Bell provided administrative telephone system 5. Comprehensive project management with dedicated project resources 6. Strong commitment to customer satisfaction 7 Proven record of success with similar dispatch centers in California 8 Lovvest cost for the desired functionahty ij f 00 GartnerGroup City of El Segundo Dispatch Center Implementation Project December 6 1999 Page 7 GTE and Motorola both can support points one through seven as Motorola's propnetar\ solution provides emensrve management reporting capabilities as well Durham s solution however ' does not provtde the eatenstve management reporting capabilities required b} the Crt% tsee point number 21 It is our opinion however that there are simply no other advantages to these other ' solutions that could lustifj disreearding the differences in system costs While this procurement has not been a lov, bid selection process Pacific Bell does provide a viable solution at the lo��est cost Based on Pacific Bell s commitment to exceed the City s expectations and its proven abllitN to meet the Cit\ s technical needs. the cost of the solution has confirmed that ' Pacific Bell \could be the Cit\ s best choice for this procurement ' If contract negotiations \�nh Pacific Bell result in a situation where no satisfactor} agreement can be reached the C its should feel ven comfortable in pursuing a contract with either Motorola or GTE to support its EQ -1 -1 system needs IIf xou ha%e am questions or comments regarding the above please contact me or either Lisa Anderson or Ho�sard Segal at (818) 710 -8855 We wish to thank you for the opportunity to pro%ide management consulting services to the Cit} of El Segundo and we took forward to pro\ idmg continued support to the Cit\ during the remainder of this very Important project 1 Sincerer ' Ste, cn I Buckle_ \ ice President C,arinerConsulting ' 1 r r w C a) U 0 I i I T E E 7 (n m (n O T CL d E O c E Z tj) (7 C y W O O U) E v J a) E w c a) LL E y O } aj y ~ C C Q) CJ U d y m C m O U_ C E E O U V T A V T n fl n O n N N Q Q b9 d c m LL O L H� Y 0 E C O G O O � d N d O N y a a a C:5 G¢¢ a� y N a 6 1e- R z z Z. r Z Z Z z c z E Z CD r � N � F > Iw i N Q N w r n o N N X ' A E O m a a a `z a a a a a Q o a m s — y z z Q z z z z z O z z m X q C N _ a c c O ^ 'A m E £ M v o � C O (QO 9 N a O y u O d C N C N Q U d n N u E E a0 a a a¢ a 4 a N a M y o ¢ y a C y z z z M Z z z Z Z z z V d p O M N V O O O t[J m O> C Q m M m N u'i O r ICJ O O O N N CO O a c m M� rn o r O O m n Q ¢ N h cc; O w r M mom e n C to a 4 a u m a v N O z z z O O z O w z z z d c z C N O m O O n QI n e Q m (D m e e ts to O f` O C o 6 2 0 6 p U Z m Z Z Z Z z z a n n N o n m m Q M o 0 IF �- R m a O m N e m m m Q a O N ca 7 2 2 z Z w N N N O n e Q m (1 O) a Q C V O O M y y 0 y N q y y M N w Z Z z z Z z cO C C M I� m O vJ m r m o of cD O O O O to Z O p Z N y O y r O U L > d N d u E o �o c d m m 1- E d a E 0 c m H U C o C C ° m C O o z o Q f� O 4l L D N W C 0 _ Lo C a C N E d T O Q1 N E w a��i = w e cn c v rn g 0} i. 7. = L m N a N x t y (n (n LL U J (n E H LL d a l.L V T A V T n fl n O n N N Q Q b9 d c m LL O L H� Y 0 � � n E 0 d N d N _, y o U a c E E q r � N � F > C N N N w E E n o 0 c °' 0 ' A E O W c o a M p o r m m — a A o L A E c E O N d V q C N _ a c c O ^ c m E £ M v o � O 9 a `u y u C j C N ry U d n N u E E n y o u y 0 0 O U S O U U � � n EL SEGUNDO CITY COUNCIL MEETING DATE December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Award of contract for circulation and parking analysis for the Downtown Specific Plan to Meyer, Mohaddes Associates, Inc (contract amount = $8190) RECOMMENDED COUNCIL ACTION Approve agreement and authorize the Mayor to execute the agreement on behalf of the City Authorize the expenditure of $8190 from the Capital Improvement Program Budget INTRODUCTION AND BACKGROUND On October 20, 1998, the City Council approved the contract with Meyer, Mohaddes Associates (MMA) for the update of the City s Circulation Element The Downtown Specific Plan requires more detailed traffic analysis than that covered by the Circulation Element (analysis of different roadway configurations, land use types and densities, parking layout, alley and driveway access Task Force and staff meetings, documentation and graphics) DISCUSSION After discussing the scope of work and budget that MMA proposes with the Public Works Department and the Downtown Specific Plan consultants, the staff recommends that the MMA contract be awarded Meyer, Mohaddes Associates have satisfactorily provided consultant services to the City in the past and is currently preparing the Circulation Element They have reviewed the City's standard consultant services agreement and stated that they had no objections to any of the provisions ATTACHED SUPPORTING DOCUMENTS 1 City - Consultant Agreement Exhibit A "Scope of Services" FISCAL IMPACT Operating Budget No Capital Improvement Budget Yes Amount Requested $8190 Project/Account Budget $160,000 Project/Account Balance $160,000 Date December 7, 1999 Account Number 301- 400 - 8201 -8573 Project Phase Contract award Appropriation Required $8190 00 from C I P Budget ORIGINATED Date December 9, 1999 James M Hansen, Director of Planning and Budding Safety �f, I" Ron Green Interim Director of Public Works Date December 9, 1999 REVIEWED BY Date December 10, 1999 ACTION TAKEN 1 1 t,18 DISCUSSION (continued) The approved 1999/2000 Planning Division Budget does not provide any funding for this expenditure However, the adopted Capital Improvement Program (C I P ) identifies funding for the Downtown Specific Plan Implementation Staff recommends the City Council authorize the expenditure of $8190 from the C I P budget to fund the Downtown Specific Plan circulation and parking analysis Recommendations on circulation improvements are one of the first steps in the implementation process P \pbslagenda s\ 1999\wtamdt4 To: Frorn- Peotess'0 request, seNicesMeyer rela&itot a Main Street Speci cpleased to provide the following Task 1 Techvi%zj Analysif Roadway and Land Use Alternatives Work w +th alte9tueCity run Provide c lt various use and lrnave e e up o4 total) es s for committee review and geometric con -,merit Pfolede6 hours @140 1hour = 840 pfoS0 tours @ 70 /hour= $1,120 gKRiBtT A Meyer, Mohaddes Associates, Inc. _ i An Odehcs ITS Corr__ MEMORANDUM Laurie Jester Date: September 30, 1999 City of El Seg4do J!P Number: p99 -900 Gary Hamrick �' Project: Main Street Plan Task 2 Review of Layout and Access Ass st wilt repew a� of micro scale issues such as parking concept layout, alley access, drsveway ac prole hours @140 /hour = 840 Proleurs @ 70 /hour = $1,120 Task 3 - meeaog j Arend UP of 5 meiirs per meeting plus preparation (pre -task force, task force, staff, planning corral) Propours @140 /hour = 2,100 prop @ 70 /hour = $1,050 'Task 4 . Preparatitation and Graphics Prepare technical) graphics to document findings and recommendations z atal Pro; @140 /hour = 560 Pf40 /hour = $560 P rt @I 401hour = 4,340 P10 /hour = $3,850 82 Ighe project neevs or a revised scope of work, I will be pleased to ' f l produce a revisell me with any questions =angate, Sune 480 Phone (562) 432 -8484 • Fax (562) 432.8485 • Internet wwwmmausa corn EL SEGUNDO CITY COUNCIL MEETING DATE. December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING- New Business, City Manager AGENDA DESCRIPTION Approval of plan for Phase 7 of the City's Residential Sound Insulation (RSI) Program RECOMMENDED COUNCIL ACTION: Approve Phase 7 plan, Option 2 INTRODUCTION AND BACKGROUND - In accordance with Federal Aviation Administration (FAA) and Los Angeles County Community Development Commission guidance, staff has developed a plan for Phase 7 On September 30, 1999, the FAA approved S1,000,000 in funding for Phase 7 An additional sum of approximately $205,000 will be collected from other sources including the County through the Community Development Block Grant (CDBG) program, from the out -of- court settlement (hereafter called "settlement funds'), and from program participants This marks the first time RSI program participants have been required to pay for the program's acoustical improvements to their property It is estimated that 36 homes will be insulated with Phase 7 funding In response to the Phase 7 solicitation for program participants, the City received applications for over 500 dwellings Applicants were informed that the estimated out -of- pocket cost for their participation was anticipated to average $6,500 Recent data from other RSI programs indicate that estimate to be low DISCUSSION With the Council's approval of Option 2 as the Phase 7 Plan, and under an existing contract, Wyle Laboratories will act as the City's acoushcallarchitecturalt engineering Consultant for Phase 7 Three optional plans are offered on the attachment titled "Phase 7 Program Options" It is recommended that Option 2 be approved because it provides an equitable balance between single family dwelling (SFD), multi -family dwelling (MFD), and CDBG candidate participants Additionally, it reduces the cost to each participant by $3,000 through the use of available settlement funds A single family dwelling owner participating in the program can expect to pay S4,500 on average Multi - family dwelling owners will pay $2,750, on average Option 2 permits equitable participation by multi- family (18 units) and single family (18 units) homeowners which approximates the current City -wide distribution of MFDs (53 %) and SFDs (47 %) Option 2 also permits approximately 10% CDBG participation (4 units) ensuring continued aggressive use of available CDBG funds (continued on next page) ATTACHED SUPPORTING DOCUMENTS 1 Phase 7 Program Options 2 Timetable for Phase 7 3 Phase 7 Information Program Invitation (Mass Mailing to El Segundo Residents) 4 Executed FAA Grant FISCAL IMPACT (Check one) Operating Budget X Capital Improv Budget Amount Requested $600,000 Project/Account Budget 00 Project/Account Balance 00 Date 12 December 1999 Account Number Fund 116 Project Phase Phase 7 Appropriation Required • Yes X No ORIGINATED Date December 12, 1999 Harvey Holden, Special Proiects Administrator REVIEWED BY Date December 12, 1999 //l^ &. JamesX33sen Director of Planning and Building Safety REVILdW Date Mary Stren , i anager 19 ACTION TAKEN r�1 -- __ - ,. E___,._ City Council Staff Report Page 2 RSI Phase 7 December 21, 1999 DISCUSSION (Cont)- As with previous phases, it is planned that Phase 7 will consist of a group of primary and a small group of secondary candidates for RSI treatment The three secondary candidates for Phase 7 will serve as replacements should any of the 36 primary candidates terminate their participation in the program in "mid- stream" These three candidates will be processed through the bid phase That is, contractors and suppliers bidding Phase 7 will be required to provide schedules of value for the participation of the secondaries In this way, the cost for a replacement's participation is well established prior to commencing construction and is not subject to further negotiation This procedure may also permit one or more secondary candidates to participate in Phase 7 should bids received from contractors be lower than expected If one or more secondary candidates do not participate fully in Phase 7, they will be carried over as primary candidates for participation in Phase 8 These are the only candidates carried from one phase to the next Except for these few carry- overs, the "field is level" each time the City receives a new grant Anyone desiring to participate must submit an application with the announcement of each new phase Secondaries are carried over because their acoustic and architectural data will be current and some of their cost for participation is already paid Like Phase 6, approved by City Council on 3 November 1999, Phase 7 is internally funded, ultimately requiring no City funds outside the settlement fund which has a balance of approximately $300,000 While Phase 6 used only FAA and CDBG grant funds Phase 7 funding wilt be provided by the FAA, the County, the City's settlement funds, and the homeowner It is estimated that Phase 7 will cost approximately $1,205,000 Under Option 2, it is anticipated that program payments will be divided as listed below 36 Pnmary PartIClDants 1 FAA will provide approximately S 950,470 2 Program participants, approximately $ 113,420 3 Settlement funds provide approximately S 96,000 4 CDBG (4 units), approximately S 28,200 Estimated Expenditure Sub -Total $1,188,090 $1,188,090 3 Secondary Participants 1 FAA will provide approximately S 14,540 2 Program Participants, approximately $ 1,000 3 Settlement funds provide approximately $ 1,630 4 CDBG, approximately $ 00 Estimated Expenditure Sub -Total 17,170 +$ 17,170 Total Estimated Expenditures for Phase 7 = $1,205,260 It is requested that approximately $600,000 of the total Phase 7 cost be budgeted to cover anticipated expenses for FY99100 The balance of approximately $605 000 will be requested for the FYOOI01 budget To implement Phase 7, it is requested that the portion of the Office Specialist funding currently charged to the City's RSI program be increased from 5% to 10% This amounts to an increase in program expense from approximately $76 to $152 per month for the duration of Phase 7 No other additions are planned for the project management budget The estimated cost of project management or Phase 7 is approximately 7% of the program budget, 15 to 20% is a normal expenditure for these services in RSI programs across the nation While an estimated $300,000 remains available from the City's out -of -court settlement with the City of Los Angeles, staff does not recommend complete expenditure of those funds for two reasons This amount could earn enough interest in a year to provide the 20% match for at least three homes Two, using part of the settlement money as a contingency fund permits full use of all available FAA and CDBG funding, some of which would normally have to be held back for contingencies FAA monies not used in a phase are subject to withdrawal by the FAA Safe[ ANA °,EYVPhase' agn7 1299 doc ATTACHMENT (1) `' % 3 PHASE 7 PROGRAM OPTIONS Program Data Upon Which Options are Based: I The options described below are in compliance with FAA and County guidance for program funding 2 The City has received in excess of 500 applications for participation in Phase 7 3 All applicants were informed that they will be responsible for contnbutmg approximately $6,500, on average, to pay 20% of program cost not covered by the FAA 4 FAA funding of $1,000,000 plus approximately $250,000 from CDBG, homeowners, and possibly out -of -court settlement funds (hereafter "settlement funds ") will fund the entire program 5 The City has approximately $300,000 in settlement funds available to support Phase 7 and some future phases 6 The City has sufficient CDBG funds to support the 20% cost of 4 homes Staff Assumptions in Recommending an Option 1 City Council desires to maximize use of FAA and CDBG funds in each phase 2 City Council desires to maximize the benefit of settlement funds, providing a significant fiscal assistance to as many program participants as possible _ City Council desires equitable treatment of single farmly and multi - family residents 4 Ctty Council desires to continue aggressive use of available CDBG funds OPTIONS Option 1 Polley Conform strictly to the " most - impacted -to- least - impacted" policy Result A few of the units in two MFD properties with 43 MFD's would be insulated. Fiscal FAA provides 80%= S1,000,000 There are no CDBG applicants in the two most impacted properties For the first time in the City's RSI program the homeowners would be responsible for the 20% program cost not covered by F %A funds about $247 250 or about $5,750 each 53000 would be drawn for each participant from settlement funds The participants w ill be responsible for the remainder of the 20% costs The participant's cost is estimated to average S'_ %50 Tlie expenditure would reduce the settlement fund by $129,000 to a balance of $371,000 The balance of the tieulement fund would be held for contingencies It is estimated that this process could be repeated for three phases Participants RSI treatment will be limited to the following dwelling units in Phase 7 Cost a 12 applicants at 770 W Imperial AN e Pacific Sands condominium complex and, a $ 342,840 b 31 of the 42 apartment units at 732'A lmpenal Ave b + $ 885.670 Total estimated cost of Phase 7, Option 1: $1,228,510 Impact Onfv multi - family dwellmes (MFDs) in two complexes will receive RSI treatment A policy strictly based upon most -to -lease impacted which ignores the existing 530," MFD, 47% SFD balance of homes in El Segundo will I ikeh result in FAA funds being used solely to insulate Imperial Avenue MFD complexes for the foreseeable future Applications representing approximately 200 MFDs units were received for Phase 7 It is likely that those not selected for participation in Phase 7 will apply again for participation in Phase 8, and so on The 200 MFD applications received represent nearly S6 000 000 of RSI work It is likely that the number of MFD applicants along Imperial Avenue will =roil w nh each succeeding phase as more residents become aware of the benefits of RSI treatment Pro Administratively this is the simplest approach 43 units would be insulated Homeowners /landlords will receive $3 000 unit in settlement fund assistance C on If this option is selected and made polio for future phases, and FAA grants do not increase substantially; it is possible that onh multi-farmh units along Imperial Avenue will be insulated over the next several s ears. There may be some criticism for insulating primarily "tenant dwellings" rather than owner occupied homes Only two properties will receive RSI treatment There w ill be no CDBG participation as no candidates live at either eligible property } ( RM Nha +e7 M70ptims007 an dm Option 2: This Option is recommended by sta Pohc} : Conform to the " most- rnpacted -to- least - impacted" policy, however, provide equitabhty among the MFD, and SFD program applicants, and continue aggressive use of available Community Development Block Grant and settlement funds Result. Twenty two parcels with 18 single and 19 multi - family homes (37 total dwellings) would be insulated, of which 4 would be CDBG. Fiscal. FAA provides 80% =$1,000,000 CDBG would provide 20% funding for the four of the registered CDBG candidates Non -CDBG qualified participants would be responsible for the 20% program cost not covered by the FAA $3 000 could be drawn from available settlement funds for each non -CDBG participant and applied to reduce the homeowner's cost from an estimated $5,750 to $2 750 for MFD participants and from an estimated $7 500 to $4,500 for SFD participants In practice, the homeowner will be responsible for any of the 20% cost above $3,000 Total estimated draH from the settlement fund would be approximately $99,000 (four applicants would be CDBG qualified and would not draw on settlement funds), leaving a balance of approximately $401,000 It is estimated that this process could be repeated for approximately 4 more phases It is recommended that the draw -down of settlement funds not reduce the balance of the fund below $100,000 Maintaining $100,000 to the settlement fund permits the fund to act as the RSI program's contmgenev fund Using settlement funds as the contingency pool eliminates the necessity for retaining 10% of the available FAA and /or CDBG funds for contingencies. Participants RSI treatment will be provided for the following dwelling units in Phase 7 Cost a 12 applicants at 770 W' Imperial Avenue, Pacific Sands condominium complex $1,216660 b 06 approximately, apartment units at 732 W Imperial Ave , c I CDBG applicant at 310 W Imperial Avenue d 18 approximately SFDs and r 3 of the 18 SFDs included in the phase would be CDBG homes in the 75db and above contours Impact. Participant's estimated costs will have been reduced by $3,000 An equitable number of MFD and SFD homes i\ ill recen e RSI treatment in a ratio reflecting the City's mix of MFDs and SFDs, with CDBG elements constituting about IO'�,, of the total units insulated Pro Participants receive a $3 000 reduction in their program cost Use of settlement funds in support of a mix of MFD and SFD permits extended use of settlement funds The smele and multi -family dwelling elements of the community will receive equal treatment Geographically, more area will be insulated than with Option 1 CDBG Brant funds will continue to be used (about $20 000) ( on There may be some criticism for including 4 CDBG applicants (10% of participants) when some of these applicants may be slightly less (2 dB CNEL) impacted than some non -CDBG participants There may be some criticism of the rate at a hich settlement funds are used r Htil Phdx7 Ph70pnons007 ap doc Option 3: Police: Same as Option 2 but with a different settlement subsidy assigned by City Council Result. Same as Option 2 except that the financial burden on the participant is changed from Option 2 Fiscal: Same as Option 2 except for the amount selected by Council as the subsidy amount to be provided by the City to participants (Recommended) Type Dwellings SFD MFD Homeowner Liability $7,500 $5,700 Options -2.000 -2,000 Homeowner's Cost $5 500 $3,700 Settlement Balance $458,000 SFD MFD SFD MFD $7,500 $5,700 $7,500 $5,700 -2.500 -2,500 -3.000 -3000 $5,000 $3,200 $4,500 $2700 $440,700 $423,200 Subsidi Subsidv D Subsidv E Subsidy F Tape Dwellings SFD MFD SFD MFD SFD MFD Homeowner Liability $7,500 $5,700 $7,500 $5,700 $7,500 $5,700 Options -3 500 -3 500 -4,000 -4.000 -4,500 -4500 Homeowner's Cost 54,000 $2,200 $3,500 $1,700 $3 000 $1,200 Settlement Balance S405,700 $388 200 $370,700 Subsidi Subsidv G Subsidv H Subsidv I 1 e Dwellings SFD MFD SFD MFD SFD MFD ner Llabdn\ Homeowner S00 $5,700 5 $7,500 $5,700 $7 500 $5,700 Options -S 000 -5000 -5,500 -5 500 -6000 -5 700 HomeownersCost S2500 S 700 $2,000 S 200 $1,500 $ 00 Settlement Balance 5353 200 $335 700 $318,200 Participants Same as for Option 2 Impact Participant's estimated costs will vary from Option 3 as directed by City Council, otherwise, impact remains the same as for Option 2 Pros Same as for Option 2 except for participant subsidy amount ( ons Same as for Option 2 It is recommended that the draw -down of settlement funds not reduce the balance of the fund below $100,000. Maintaining SI00.000 in the settlement fund permits the fund to act as the RSI program's contingency fund This arrangement permits maximum use of FAA and CDBG funds as none need be held back for contingencies. C KSI Phatir- Ph70poons00' agn doc ATTACHMENT (2) September October November December 2000 Januarn Februar% March \pnl %lay June Jul% augur; 'entember October dos ember December '001 Januan f ebruarn TIMETABLE FOR PHASE 7 OF THE RSI PROGRAM (November 1999) The FAA offers a grant Initiate Development of Plan and Budget for Phase Conduct Mass Mailing inviting Participation in the Phase Develop Plan for Phase 7 Submit Program Plan and Budget to City Council for approval Submit Program Plan and Budget to FAA for approval Select and Noufi Most Impacted of all Applicants for Participation Conduct Meenng of Program Candidates & Collect Initial Payments Take pre - construction architectural and acoustic measurements Develop Plans Specifications Details Present Plans and Enomeenng Estimate of Construction Cost to Individual Participants for approval & Collect Second Pasment Complete Proposed Supph and General Contractor Contracts Sohc,t Supplier and General Contractor bids for the Phase Conduct site Visits for contractors and suppliers Conduct Bid openings berm qualifications of lowest Supplier and General Contractor bidders Submit Contract Award recommendations to City Council Submit Contract Award recommendations to FAA for approval Conduct on site measurements for General Contractor and Suppliers Conduct acoustic installation trairine for General Contractor General Contractor orders Materials Suppliers fabricate Materials Be_m Construction (Estimated late of e\pendtture = S170 2501month) Construction Construction Construction Construction Assess Change Orders resolse payment issues Conduct post - construction noise measurements Submit Final Phase Report to the FAA Submit Final Phase Report to the CnN Council and male Final supply and contractor pavments c rsi phiuC Ph- plan skd`Phiskeda agn doc Attachment (2) ATTACHUNT (3) �)G r. EL SEGUNDO'S RESIDENTIAL SOUND INSULATION PROGRAM PHASE 7 INFORMATION PROGRAM INVITATION October 1999 Dear Resident Would you like your home insulated agamst the noise generated by operations at LAX7 If relief from LAX noise appeals to you, please read the attached brochure titled, Residential Sound Insulation Program ofEl Segundo It descnoes Phase 7 of the City's Residential Sound Insulation (RSI) program, in which the Federal Aviation Aamnusranon pays 8D% of the cost for providing sound insulation for your home In December 1998, the City completed Phase 5 of the RSI Program which resulted n the sound insulation of 71 homes A survey was taken of the participants in Phase 5 and the results are attached here as the Phase 5 Satisfaction Ouestionnatre Summary That summary shows that the responding participants of Phase 5 overwhelmingly approved of the benefits of RSI treatment and would unanimously recommend their neighbors participate in the program The City has lust received a grant of S 1,000,000 which will provide insulation treatment for approximately 40 homes To namcipate a homeowner's dwelling must fall within the 65 decibel (dB), Community Noise Equivalent Level (CVEL), noise contour That is, all dwellings north of the 65dB CNEL contour, shown on the El Segundo Noise Contour Map enclosed, are eligible to participate n the City's RSI program Previous program participants are, of course excluded Additionally, the homeowner must be prepared to pay the 20% that the FAA does not pay, or aDOroximately S6 000 If you believe you would qualify for participation in the program and want the insulation offered please complete the application provided below and drop it off at, or mail it to RSI Pro3ect Planning and Buddmg Safety Department City Hall 350 Main Street El Segundo, CA 90245 - Xpplications must be received not later than 5:00p.m., Monday, 15 November. Please read the enclosed program brochure carefully before applying The City will assess the noise impact of the homes of all apnncants responding not later than 5:00p.m., Monday, 15 November. Of the applications submitted, those 40, or so, nomes found to be most impacted on the City's noise contour map will participate in Phase 7 All other applicants will nai e the oppmturun to reapply the next time grant funding is received Funding is expected in calendar year 2000 Snoula you have any questions about the program, after reading the materials provided here, please contact the RSI Protect Manaeer, Harvey Holden, at (310) 607 -2202 PHASE 7 APPLICATION Gwner's Name Please Prim First Middle Initial Owner's \ame Please Print %Iailm2 Adaress Applicant Dwelling Address Telephone Numbers c rsimnasc',H&m itanon 1099 First Middle Initial Last Number Street City Zip Number Street City Zip Home Work Attachment (3) RESIDENTIAL SOUND INSULATION PROGRAM of EL SEGUNDO PHASE 7 (October 1999) Who Can Participate in the Program? Anyone owning residential property that lies withm the 65 decibel (dB) Community Noise Equivalent Level (CNEL) noise contour surrounding Los Angeles Intemanonal Airport (LAX) is eligible to have their home insulated against Airport noise Please seethe last page for a map of the noise impact area How does the Program Work' This is a passive program as far as El Segundo homeowners are concerned in that no action is required of our homeowners until it is requested by the City Typically, the FAA will announce that it has funding to support the Resieential Sound Insulation (RSI) Program The grants are usually for approximately one million dollars The Brant is called "80% money' as it covers only 80% of the cost of insulation The remaining 200/0, "20% money ", must be pros ided from other than Federal sources Upon being notified by the FAA that grant funds are available, the Ctn prepares a plan based on the available grant funds and the City Council's mstrucnons on the goals for the new program phase One million dollars will insulate approximately 50 homes Upon receiving the grant, the City wall imitate amass mauling announcing the new program phase and explammg how to participate Typically, there w ill be a Town Meeting at which brochures and applications maybe distributed, the program will be explained by me Cn's Program Manager, and residents can ask questions about the program The City will also announce the new phase in the Gtv's RSI Newsletter, in the El Segundo Herald, and on Community Cable Television How are Participants Selected' The location of the parcels addressed on the applications for participation will be identified on the City's Noise Contour Man A determination is then [Wade as to which, of all the applicant homes, are the most heavily noise unpacred Based on the program's budget, a plan will be trade to treat a specific number of the most impacted nomes For example, if the number of homes that can be tsulated with the grant provided by the FAA is 50, then oniv the 50 most impacted homes of all the applicants will be treated The balance of the volunteers will have an 0000rtunity to reapply when the City receives its next grant No list of volunteers is maintained from year to year because the rules for program participation may change radically from phase to phase, because the program is driven b% sporanc issuance of FAA grants, and, because program participation is prioritized by a policy of most- impacted- to- least- unvacted rather than first- come - first -served Each new grant brings with it a "level playing field ", offering all resicents an equal opportunity to participate in the program Residents who have volunteered in Previous years but have not been selected for RSI treatment must volunteer aeam each year in response to each of the Cirv's mass mailmes if they want to be considered for participation How Much Will I have to Pay? Phase ' is a pay -as- you -go program That is, the homeowner must pay all of the 20% money not covered by the F A-A's grant Payment will be made in three increments The first increment will be for approximately $500 to pay for the development of an acoustical plan for the specific home The second increment will be for approximately 5500 and will pay for the development and execution of a bid process The thud mcrement, on average, will be for approximately $5,500 to pay for construction and any remaining administrative /managenal costs When the program phase is completed the homeowner may receive a detailed cost report for his/her home and pre and post - construction noise measurements A participant may elect to temunate program participation at any tune, but is liable for any and all costs for participation up to the time the Project Manager receives a written request for orogram withdrawal W hat is the Normal Scope of Work in the RSI Program? The acoustical modification performed on a given home will depend upon a number of factors including, the nome's location and exposure to airport noise, the home's construction and age, the home's compliance with building codes and the upgrades the home has already received Assuming a home is of 1950's construction and located in a nigh noise impact area, the following treasures could be implemented 1 New acoustic windows and doors installed, New ventilation system installed (assuirung none already exists), 5 Interior walls thickened, or secondary interior walls added in worst case scenarios, I t a Secondary roof added in wont case scenarios, C m,Thasc7 brochurc 1099 5 Vents in attic and crawl spaces enhanced with baffled vents, 6 Acoustic storm doors added, 7 Chimney damper installed, 8 Roof vents acoustically capped, and 9 Bathroom vents installed What is the Impact of the Work Performed? The Costs: Your home will become a construction site for about two weeks You, or ,our representative, must be present during the construction phase of approximately 15 days. This can represent a financial hardship which must be considered when you are making the program participation decision Representation for you is necessary to ensure someone who cares about what is happening to your house is present during the construction. offering suggestions, criticisms, and providing spot decisions when needed, and assisting in issue resolution We request the contractors to contact the homeowner to let him/her know when, during the 15 construction days they ��ill not be working This allows the homeowner to make productive use of that time However, even the most conscientious contractors may have great difficulty in doing this The principal reason for the difficulty is that his painting sub - contractor, carpenter, plumber, electncian, sheetrock installer, window installer, and chimney sweep may have conflicting priorities, may get sick, may have a faintly cnses, or may suffer from any other common, though unexpected interruption of their work day These situations may, or may not be resolved and the homeowner mav, or may not be notified in a timely fashion of the impact on the construction schedule The Benefits- The bulk of the noise intrusion in your house will be gone Your home will be more marketable than a similar home without RSI To date, the County has not reassessed RSI program participant properties upward until post -sale On the national level, since program inception, the IRS has not treated RSI improvements as income The participants from Phase 5, which insulated 71 homes, who responded to the Phase 5 Satisfaction Ouesnonnaire unanimously stated that they would recommend RSI treatment to their neighbors The Community Development Block Grant (CDBG) Program. The CDBG is a sub -ser of the RSI program which exists to aid moderate to low income homeowners who wish to uarncipate in the RSI program CDBG funds are received through the County to support a number of El Segundo commumry efforts including the RSI program At its meeting of 2 February 1999, City Council directed staff to maze maximum use of available CDBG funds CDBG funds can only be used to cover all or part of the 20% funds not proF iced by the FAA There is a $4,000 capon CDBG grants for anyone condominium household, and a 56 500 capon any single family home Any costs beyond the cap would be the program participant's responsibility To oe eligible for receint of CDBG grant funds for RSI treatment, a resident must meet the following criteria I Be an owner - occupant of a residence single family home, or condo, that is 2 Located within the 65dB CNEL noise contour surrounding LAX, and Meet Section 8 income guidelines, provided in brief below Household Size 1 2 3 4 5 6 7 8 Maximum Income $28,750 32,850 36 950 41,050 44,300 47,600 50,900 54,150 The applicant for CDBG grant funds must submit the following documents for the City to determme eligibility 1 City Application form, '_ Copv of deed showing proof of ownership of the property to receive RSI, Copy of Federal income tax form 1040 or 1040A for the previous year, 2 years if applicant is self employed, 4 Copy of recent property tax bill, 5 Copy of recent payroll check stubs, Social Security checks, or other aid, pension, or retirement checks Additional items mav be necessary if income from other sources appears on income tax forms, 6 Copy of recent utility bill, and, 7 Copy of photo identification such as a driver s license C +rsi\Phase7\br0chVTt 1099 •T -; I Phase 5 Satisfaction Ouestionnaire Summary The preliminary results of our Phase 5 Satisfaction Quesnorinaires are shown below. All responses are shown as percentages Did you live at the house before it was usulated? Before the application of sound insulation had you considered moving because of aircraft noise? Do you think the market value of your property has increased oecause of the sound insulation? Have you ever called in a noise complaint to the City or LAX? If Resiaential sound insulation was available to more residents, would you recommend it to your neighbors? 6 Have you noticed any reaucnon in the amount of fuel consume❑ by your home beatmg/coohng system? Do you [cave the house open for venulat9ion any more, o' less, man you aid before the house was insulated? Do you run the forced air system more than 5 hours a day? How would you describe the impact of the Yes No NA (mostlylandloros) 89 03 08 52 39 5o 11 00 91 09 00 18 53 47 00 53 100 00 00 00 62 35 03 15 Less Same More NA 36 15 06 63 14 11 11 71 03 11 14 ii sulanon on the quality of your home environment? Gready Improved Much Improved Some Improv'mt Little Change No Chance Conversation 52 30 15 03 00 TV/Radio 50 29 18 00 03 Relaxation 53 28 19 00 00 Falling Asleep 42 37 15 06 00 Sleep Disturbance 39 36 15 06 03 How would you describe the quality of aooearance of each of the following Not chanties to your home? Excellent Good Fair Good Poor Windows 65 29 06 00 00 Acoustic Doors 55 31 14 00 00 Storm Doors 62 31 08 00 00 are ven pleased with, and appreciative of, the responses received to date c `rn\Phmc5\SansfacncnQ•Sumnery doc W J W Z Q N O J OAIT C LC r A C u u 2 C C 2 NN a LL u LL U LL U Q a OAY , J1L tY IIO MI 1L OOMIl1 12 NO3 DFpTIY 1L StLMf• J10 TIMYOlI IYp 35 FOD]YD 3L •6tA )M 3 1L Y]AM]] YO •D ADMM is O*VIAIIN 3T I11N01 15 gYl6 15 NN31 if w001)NL �I 35 IM)YT YD 6N1Yl,IDN2 — is DYIDYI4s O is WIN V 1S ONDNN OIY is 0YO3MO2 15 IINIDWA 1L DF41NY is TISIA •NO, 1 12 AL]Yalls. ATTACHMENT (4) t�4 c; U S Department of Transportation Federal Aviation Administration 2728 GRANT AGREEMENT Part I - Offer Date of Offer September 30, 1999 Los Angeles International Airport lPlammng Area Project No 3- OM139 -NR Contract No DTFA08 -99 -0-21267 TO City of El Segundo, California (herein called the "Sponsor") FROM The United States of America (acting through the Federal Aviation Administration, herein called the "FAA ") WHEREAS, the Sponsor has submitted to the FAA Project Application dated August 20, 1995 for a grant of Federal fLnds for a project at or associated with the Los Angeles International AtrporUPlannrng Area which Project Application, as approved by the FAA, is hereby incorporated herein and made part hereof, and WHEREAS, the FAA has approved a project for the Airport or Planning Area (herein called the "Project") consisting of the following Noise mitigation measures for residences in the city of El Segundo within the 65 -75 DNL (approx 50 units) all as more particularly described in the Project Application Page 1 of 4 Pages Attachment (4) NOW THEREFORE, pursuant to and for the purpose of carrying out the provisions of the Airport and Airway Improvement Act of 1982, as amended by the Airport and Airway Safety and Capacity Expansion Act of 1987, herein called the "Act," and/or the Aviation Safety and Noise Abatement Act of 1979, and in consideration of (a) the Sponsors adoption and ratification of the representations and assurances contained in said Project Application and its acceptance of this Offer as hereinafter provided, and (b) the benefits to accrue to the United States and the public from the accomplishment of the Project and compliance with the assurances and conditions as herein provided, THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the United States share of the allowable costs incurred in accomplishing the Project, 80 00 percent of those eligible project costs The Offer is made on and subject to the following terms and conditions Conditions The maximum obligation of the United States payable under this offer shall be $1,000,000 00 For the purposes of any future grant amendments which may increase the foregoing maximum obligation of the United States under the provisions of Section 512(b) of the Act, the following amounts are being specified for this purpose $ 000 for planning $1,000,000 00 for airport development or noise program implementation 2 The allowable costs of the project shall not include any costs determined by the FAA to be ineligible for consideration as to allowability under the Act 3 Payment of the United States share of the allowable project costs will be made pursuant to and in accordance with the provisions of such regulations and procedures as the Secretary shall prescribe Final determination of the United States share will be based upon the final audit of the total amount of allowable project costs and settlement will be made for any upward or downward adjustments to the Federal share of costs 4 The Sponsor shall carry out and complete the Project without undue delays and in accordance with the terms hereof, and such regulations and procedures as the Secretary shall prescribe, and agrees to comply with the assurances wnich were made part of the project application 5 The FAA reserves the right to amend or withdraw this offer at any time prior to its acceptance by the sponsor 6 This offer shall expire and the United States shall not be obligated to pay any part of the costs of the project unless this offer has been accepted by the sponsor on or before September 30, 1999 or such subsequent date as may be prescribed in writing by the FAA 7 The Sponsor shall take all steps including litigation if necessary, to recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any other manner in any project upon which Federal funds have been expended For the purposes of this grant agreement, the term "Federal funds" means funds however used or disbursed by the Sponsor that were originally paid pursuant to this or any other Federal grant agreement It shall obtain the approval of the Secretary as to any determination of the amount of the Federal share of such funds It shall return the recovered Federal share, including funds recovered by settlement, order or judgment, to the Secretary It shall furnish to the Secretary, upon request, all documents and records pertaining to the determination of the amount of the Federal share or to any settlement, litigation, negotiation, or other efforts taken to recover such funds All settlements or other final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share shall be approved in advance by the Secretary The United States shall not be responsible or liable for damage to property or injury to persons which may anse from, or be incident to, compliance with this grant agreement The attached Nonairport Sponsor Assurances, is incorporated hereto with the Grant Offer and made a part hereof .)116- Page 2 of 4 Pages 10 Buy American Requirement Unless otherwise approved by the FAA, it will not acquire or permit any contractor or subcontractor to acquire any steel or manufactured products produced outside the United States, to be used for any project for airport development or noise compatibility for which funds are provided under this grant The sponsor will include in every contract a provision implementing this special condition 11 It is understood and agreed by and between the parties hereto that this Grant Offer is made and accepted upon basis of preliminary plans and specifications, and the parties agree that within 180 calendar days from the date of acceptance of this Grant Offer, the Sponsor shall furnish final plans and specifications to the FAA, and that no construction work will be commenced hereunder, and that no contract will be awarded for the accomplishment of such work until the said final plans and specifications have been approved by the FAA, and the parties do further agree that any reference made in this Grant Offer or in aforesaid Application to plans and specifications shall be considered as having reference to said final plans and specifications as approved. 12 No payment shall be made under the terms of this grant agreement for work accomplished on privately owned land until the sponsor submits the agreement with the owner of the property required by Assurance 5d of the Part V Assurances and such agreement is determined to be satisfactory As a minimum, the agreement with the private owner must contain the following provisions 12 1 The property owner shall subject the construction work on the project to such inspection and approval during the construction or installation of the noise compatibility measures and after completion of the measures as may reasonably be requested by the Secretary or the sponsor 12 2 The property owner shall assume the responsibility for maintenance and operation of the items installed purchased or constructed under this grant agreement Neither the FAA nor the sponsor bears any responsibility for the maintenance and operation of these items 12 3 If Federal funds for the noise compatibility measures are transferred by the sponsor to the owner of the private property, or the owner's agent, the property owner shall agree to maintain and make available to the Secretary or the sponsor, upon reasonable request, records disclosing the amount of funds received and the disposition of those funds 12 4 The property owner's right to sue the owner of Los Angeles International Airport for adverse noise impact will be abrogated if the property owner deliberately or willfully acts to reduce or destroy the effectiveness of the noise compatibility measures during the useful life of such measures This obligation shalt remain in effect throughout the useful life of the noise compatibility measures, but not to exceed 20 years from the date of the sponsor's acceptance of Federal aid for the project 13 Data Processing Repairs for Year 2000 Date Change The sponsor attests any automated facility, technology system, or equipment acquired, assessed, tested, installed or repaired under this Airport Improvement Program project has completed, or will complete, successful verification and validation of the year 2000 (Y2K) date change data processing The sponsor shall ensure Y2K compliance of the facilities systems or equipment prior to its acceptance and /or commissioning to verity it meets operational standards The future Y2K awareness, assessment (including associated testing), renovation validation, and implementation work related to the project will be the responsibility of the sponsor or its contractor The Government will not participate in additional costs of Y2K assessment, testing, or repair work for the automated data processing subject to this grant agreement Page 3 of 4 Pages The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter provided, and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the Act, constituting the contractual obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Project and compliance with the assurances and conditions as provided herein Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer UNITED STATES OF AMERICA FEDERAL AVIATION ADMINISTRATION � ALL — P Milligan S ernsor, Standards Section Part 11 - Acceptance The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties, covenants, and agreements contained in the Project Application and incorporated materials referred to in the foregoing Offer and does hereby accept this Offer and by such acceptance agrees to comply with all of the terms and conditions in this Offer and in the Project Application Executed this 30th day of September, 1999 By (SEAL) Mayor Title Attest Title Cindy Mortesen, City Clerk City of El Segundo. California (Name of Sponsor) Official Representative) CERTIFICATE OF SPONSOR'S ATTORNEY Mark D. Hensley acting as Attorney for the Sponsor do hereby certify That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of California Further, I have examined the foregoing Grant Agreement and the actions taken by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper in accordance with the laws of the said State and the Act In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof DatedaF-1 Segundo, Calif. this 30th dayof September ,1999 Page 4 of 4 Pages of Sponsors EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE December 21, 1999 AGENDA HEADING New Business, City Manager AGENDA DESCRIPTION Proposal to create the Department of Community, Economic & Development Services by merging the existing Departments of Economic Development and Planning & Building Safety, eliminate the position of Director of Planning and Building Safety and establish the Director of Community, Economic & Development Services, eliminate the position of Director of Economic Development and establish the position of Economic Development Manager RECOMMENDED COUNCIL ACTION Consider and Approve the following actions 1 Create the Department of Community, Economic, & Development Services, amending existing Sections 2 28 025 and 2 28 040, Title 2 of the El Segundo Municipal Code (Attachment A) 2 Establish the position of Director of Community, Economic & Development Services (Attachment B) and eliminate the Director of Planning & Building Safety position 3 Establish the position of Economic Development Manager (Attachment C) and ehminate the Director of Economic Development position 4 Approve Resolution establishing salary ranges for the positions of Director of Community, Economic & Development Services and Economic Development Manager s First reading of Ordinance amending Sections 2 28 025 and 2 28 040, Title 2 of the El Segundo Municipal Code by title only 6 Schedule second reading and adoption of Ordinance for January 18, 2000, and /or, 7 Other possible action /direction INTRODUCTION AND BACKGROUND On June 16, 1992, the Planning and Building Safety Departments were merged in an effort to improve operational efficiency and better serve the public As a result, procedures were standardized duplications in programs were eliminated, and service to both the residential and business communities improved On July 1 1994, the City Council created the Department of Economic Development as a key component in the implementation of the Economic Development Strategic Plan The Department, with the assistance of Team One Advertising, launched an aggressive and comprehensive business recruitment and retention program The program has been instrumental in the ongoing diversification of the City's business base which has helped to solidify the community s long term economic vitality DISCUSSION - PLEASE REFER TO PAGE 2. ATTACHED SUPPORTING DOCUMENTS A Municipal Code Section 2 28 025 B Job description for the Director of Community Economic & Development Services C Job description for the Economic Development Manager Organizational Chart Resolution estabiishina salary ranges for the positions of Director of Community, Economic & Development Services and Economic Development Manager Ordinance amending Section 2 28 025 of the El Segundo Municipal Code FISCAL IMPACT (Check one) Operating Budget Capital Improv Budget Amount Requested M Project/Account Budget ProjecUAccount Balance Account Number Project Phase Appropriation Required - Yes_ No REVIEWED Date Date Date ACTIONTAKEN .,e.d,335 20 DISCUSSION As part of the City's ongoing effort to improve interdepartmental coordination and increase the level of service to the public in the areas of planning, building, and economic development, a merger of existing functions is proposed Specifically, the existing Departments of Economic Development and Planning & Building Safety would be reorganized into the Department of Community, Economic, and Development Services (Attachment D) The merger of these functions makes sense for a number of reasons 1 The individual functions of the two departments are inherently related in the overall growth and development of the community For instance, the effective recruitment and retention of businesses requires the ability of the City to provide comprehensive planning and budding services to the public 2 The merger will eliminate a department head position which is consistent with the City Council's effort to streamline City government by reducing the number of positions reporting to the City Manager The economic development function will now be performed by an Economic Development Manager reporting to the Director 3 The merger of functions will result in an annual salary savings of $13,900 4 The new department will insure that the management audit approved earlier by the City Council will be completely implemented by positioning the functions of planning, building, and economic development under one director The annual salary range for the Economic Development Manager is recommended to range from $5719 (A step) to S6951 (E step) per month The monthly salary range for the Director of Community, Economic & Development Services is 57472 (A step) to $9082 (E step) Subject to the proposal being approved by the City Council, all departmental functions will be housed in the existing Department of Planning & Building Safety A floor plan has been developed that utilizes the existing office space more efficiently and will enhance the level of service to the public counter The current office occupied by the Director of Economic Development will be converted into a meeting room for an interim period The Council should note also that the Ordinance amending Sections 2 28 025 and 2 28 040, Title 2 of the El Segundo Municipal Code, includes the elimination of the Director of Human Resources /Risk Management position The elimination of that at -will position is a ministerial action being taken in conformance with the staff reorganization plan approved by the City Council on March 10, 1999 �4 O ATTACHMENT A EL SEGUNDO MUNICIPAL CODE Paqe 2 -21 Title 2 - ADMINISTRATION AND PERSONNEL and shall for the purpose of this ordinance be known as the classified service. (b) Department heads will, while serving in that capacity, retain their last previous rank in the classified service. (c) The present police chief whose previous rank was estab- lished as deputy chief in the classified service by Ordinance No 562 is hereby reassigned and confirmed the rank of deputy chief 1n the classified service. (Ord 586). 2.26 020 BENEFIT DESIGNATION. The personnel merit system, created and established in Section 2 32 010, and all of its benefits are extended to and, by this section, do include all regular and permanent officers and members of all departments of the city of El Segundo who are members of the State Employees Retirement System, subject to the provisions of the State Employees Retirement Act of the state of California, except department heads, elective officers, and those expressly excluded in Section 2.28.030 hereof. (Ord 639) 2 2S 025 CITY DEPARTMENTS The organizatiori of City Government shall consist of the following departments: 1 Department of City Administration 2 Finance Department 3 Fire Department 6 Human Resources Department 5 Library Department 6 Planning and Building Safety Department 7 Police Department 8 Public Works Department Recreation and Parks Department 10 Economic Development (Ord 1228) 28 030 EXCLUSIONS Those officers and members of departments in addition to department heads and elected officers who are expressly excluded from the merit system are: 1 City Manager 2, City Attorney 3. Assistant City Manager (December, 1997) EL SEGUNDO MUNICIPAL CODE Page 2 -22 Title 2 - ADMINISTRATION AND PERSONNEL 4. City Engineer 5. Street Superintendent 6. Water and Sanitation Superintendent (Ord. 1271, 1183) . 2 28.040 DEPARTMENT HEADS. For the purpose of this chapter and for the purpose of initiative Ordinance No. 586 and for the purpose of ordinances expanding the coverage of initiative Ordinance No 586, and not by ways of limitation, the term "Department Head" includes: 1. City Manager 2. Chief of Police 3 Fire Chief 4 Director of Recreation and Parks 5 Director of Public Works 6 Director of Planning and Building Safety 7 Director of Human Resources b Finance Director Library Director 10 Director of Economic Development Oic 122E) 28 050 PURPOSE. It is hereby the declared personnel policy of the city that: ( ) Employment in the city government shall be based on merit ano fitness, free of personal or political considerations; (2) Just and equitable incentives and conditions of employment shall be established and maintained to promote efficiency and e onom; in the operation of the city government; (3) Hich morale shall be maintained by fair administration of this chapter, and by every consideration of the rights and interests of employees consistent with the best interests of the puniic and the city, (4) Tenure of employees covered by this chapter shall be 1 ect to satisfa,:tory performance of work, necessity of the Erformance of work, behavior consistent with the interests of tr,e cit }, ano the availability of funds. (Ord 586) . -b 060 PERSONNEL OFFICER. The city manager shall be ex officio personnel officer. With `n approval of the council, the city manager may delegate any of tne- powers and duties conferred upon him as personnel officer in tns chapter to any other officer or employee of the city, (December, 1997) ATTACID ENT S Date Adopted CITY OF EL SEGUNDO DIRECTOR OF COMMUNITY, ECONOMIC AND DEVELOPMENT SERVICES DEFINITION Under general direction, plans coordinates and directs the activities of the Community, Economic and Development Services Department, implements City policies and establishes departmental procedures, coordinates activities of the Department with other City departments and outside entities, serves as, or designates individual(s) to serve as, staff liaison to the Planning Commission and City Committees, performs all duties which are assigned to the Director of Planning and Building Safety under the El Segundo Municipal Code, performs related duties as required CLASS CHARACTERISTICS Tnis position reports to the City Manager and is responsible for the development and administration o' p-ograms designed to address primary areas of city services The incumbent is expected to exercise independent judgement, wisdom, common sense and initiative in establishing efficient and effective departmental operations consistent with City Council policies and administrative guidelines established by the City Manager The incumbent must also function as a member of the City's management team and participate actively in addressing issues of concern to the City which, at times, may not have a direct impact on the incumbent's area of specialization The Director of Community, Economic and Development Services is an at -will employee and serves at the pleasure of the City Manager EXAMPLES OF DUTIES Dities may include, but are not limited to the following Plans, directs and coordinates the services of the Community, Economic and Development Services Department, directs the development of procedures necessary to conduct department activities, ensures that department activities are conducted in accordance with federal and state laws, local ordinances, rules and regulations, develops comprehensive plans to satisfy future needs for department services 2 Develops and implements policies and regulations relating to land use in the City of El Segundo, including planning, General Plans, Specific Plans, zoning and economic development, ensures that policies are administered in observance of federal and state laws, local ordinances and the stated goals of the City of El Segundo 3 Performs significant economic development activities, including the formulation of strategies reflecting the stated goals of City of El Segundo, identification of potential development sites, negotiating agreements, assisting developers through the approval process and marketing the City to potential developers and the business community L Confers with developers, representatives of residential, commercial and industrial interests, property - owners and others in promoting and coordinating the development and use of property within the City of El Segundo, confers with appropriate City staff on related activities 1" Examnle of Duties (Continued 5 Plans and directs staff in checking plans and inspecting buildings for compliance with state and federal laws, local codes, ordinances and regulations governing the safety, construction and alteration of buildings, including structural, electrical, mechanical, fire prevention and plumbing installations, directs the issuance of budding and related permits for construction activities within the City 6 Provides information on building regulations, permits, procedures, developments, and related matters to developers, architects, engineers, contractors, and the general public 7 Provides administrative oversight for the mitigation monitoring agreement between the City of Los Angeles and the City of El Segundo, acts as liaison between the City Council and regulatory agencies, directs the work of staff assigned to Hyperion- related issues 8 Assists in the coordination of proposed projects through development review and participates in related meetings and addressing of issues 9 Responsible for administrative oversight in monitoring the preparation of the LAX Master plan, and ongoing Airport related projects, directs staff assigned to liaison activity with the noise abatement issues affecting the community 10 Advises, and otherwise provides technical information and assistance to the City Council, the Planning Commission, other City personnel, and the public regarding department related issues, prepares and presents reports and recommendations relating to the physical and economic development of the community 11 Conducts or directs the conduct of studies, preparation and presentation of reports, regarding the use of land in the City of El Segundo and the activities of the Community, Economic and Development Services Department 12 Researches code requirements, new materials, methods of construction, and related matters 13 Resolves field and office problems regarding the application or interpretation of codes and regulations enforced by the department 14 Projects trends in work load activity and assigns work in the most effective and efficient manner to maximize productivity in building and fire prevention inspection and plan checking 15 Prepares and administers the budget for the Community, Economic and Development Services Department, participates in discussions regarding the most effective utilization of available City funds and setting of priorities 16 Interviews and selects department employees in accordance with the guidelines /authority conferred by the City Manager, plans and organizes work, develops and establishes work methods and standards, conducts or directs staff training and development, reviews and evaluates employee performance, executes disciplinary action 17 Represents the City, or delegates such authority, in relations with the community, advisory committees, local, state, and federal agencies, other planning /building safety departments, and professional organizations 18 Addresses complaints regarding activities of the Community, Economic and Development Services Department and takes or directs appropriate corrective action QUALIFICATIONS GUIDELINES Education and /or Experience Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory lob performance Example combinations include a bachelor's degree in public or business administration, planning, environmental design, architecture or a related field and five years of professional experience in planning, community development or building safety, including at least two years of administrative and supervisory experience A master's degree in a related field is desirable Knowledge Skills. and Abilities Extensive knowledge of the principles and practices of planning, community development, budding safety, public administration and personnel management, building, plumbing, electrical, mechanical and related codes and regulations, including the Uniform Budding codes and the Uniform Fire Code, methods, materials, techniques, and practices employed in budding and fire prevention inspection, design and construction, data collection and analysis techniques Considerable knowledge of principles ano practices of budget preparation and administration and employee supervision, various trades, agencies and organization involved in the construction process, techniques of maintaining effective Council/staff and public /staff relations Ability to plan, coordinate and direct department functions and activities, establish and maintain effective relationships with the business and residential community, the City Council and other public officials, analyze unusual situations and resolve through application of City policy and management principles and practices, develop comprehensive plans to meet future needs /services, deal constructively with conflict and develop effective solutions, prepare and interpret ordinances and formulate related policies, personally conduct the most difficult and complex building inspections and resolve associated problems, read complex, detailed plans and specifications to determine compliance with appropriate codes, communicate effectively, orally and in writing, supervise assigned staff Special Requirements Possession of or ability to obtain a Class C California Driver's license and a satisfactory driving record .c. -s. r.s cTecx.c ATTACEMENT C Date Adopted CITY OF EL SEGUNDO ECONOMIC DEVELOPMENT MANAGER DEFINITION: Under administrative direction, manages, plans and directs the activities of the Economic Development Division with those of other City Departments and outside agencies, performs related duties as required CLASS CHARACTERISTICS This position reports directly to the Director of Community, Economic and Development Services and is responsible for planning, managing and directing the work of the Economic Development Division and related activities of the division The Economic Development Manager is an at -will employee and serves at the pleasure of the Director of Community, Economic and Development Services EXAMPLE OF DUTIES Duties may include, but are not limited to the following 1 Develops and implements marketing programs to communicate the advantages of doing business in El Segundo, 2 Establishes outreach efforts and programs to retain and attract desirable businesses to the community, 3 Conducts business retention visits to local businesses, identifies, corresponds and follows - up with primary target businesses that demonstrate the potential and /or intention to relocate to El Segundo, 4 Meets with prospective businesses and real estate professionals to present the advantages of doing business in El Segundo and to provide them with information required to develop projects within the City, promotes and organizes visits by prospective businesses in El Segundo, 5 Develops programs to assist current businesses in growing and expanding their business, 6 Provides workshops with City employees to emphasize "customer service" and ways to meet customers needs, 7 Evaluates neighboring area business attraction programs and recommends appropriate programs in order to keep El Segundo competitive, 8 Identifies hurdles and impediments related to business attraction and retention that may exist in City systems and procedures, and recommends improvements through periodic updates to the Director of Community, Economic and Development Services, the City Manager and City Council, 9 Contacts, counsels and provides assistance to businesses within the City of El Segundo that may be at risk of downsizing and /or closing permanently, Example of Duties (Continued) 10 Conducts or directs the conduct of studies, collection of data, technical analysis and interpretation activities and the preparation of reports related to the attraction and retention of business activity in El Segundo, 11 Directs and oversees the work of consultants, 12 Prepares and administers the budget for the Economic Development Division, 13 Provides technical and administrative support to the Economic Development Advisory Council, 14 Represents the City In relations with the community, advisory committees, local, state and federal agencies and professional organizations with respect to Economic Development activities QUALIFICATIONS GUIDELINES Education and /or Experience Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory fob performance Example combinations Include graduation from an accredited four year college or university with a degree in business, marketing, economics, public administration or a closely related field and five years of professional marketing experience, preferably including some experience in the field of economic development and In a supervisory capacity A Master's degree in a fob related field is desirable Knowledge, Skills, and Abilities Extensive knowledge of the principles, practices and trends of marketing and knowledge of economic and real estate development, with a desired emphasis on the Southern California /South Bay market, organization, structure and services of municipal organizations, communications and public relations techniques, budget preparation and administration, employee supervision Ability to effectively plan, coordinate and direct the activities of the City's Economic Development Program, provide the coordination, direction and staff support necessary to insure the effective operation of the Economic Development Advisory Council, establish and maintain effective working relationships with City officials, staff, business groups, property owners, developers and others, successfully implement marketing programs to communicate the advantages of doing business in EI Segundo, establish effective outreach and business retention programs and services, communicate effectively, both orally and in writing, direct the activities of consultants and City staff Special Requirements Possession of or ability to obtain a Class C California Driver's License and a satisfactory driving record H \wpdocslec -dev ec -devl mgr Attachment D COMMUNITY, ECONOMIC & DEVELOPMENT SERVICES PLa \\I\G co�lw „�o\ DIRECTOR Am^\ SIRITI, I SECF_TASI P UAGA'VAaGLR PPILICT, \D I N1,1 n A TOP I\ ECCTUP u ` L\ \' \E4 1, P_R,I _i I, G cc, A ,, LA\ VASTER P, \\ AD\ I]OR\ CO %1%11 IU\ ()-Flu SPECl4L {ST 11 o�FIC1 sPl ❑ausT I i 5 FTE\ RICORDAG 91 CRF f API ' FTEI PLA \N \G \lA\AGER �LvIOd PL1 \ASR ASSIST \\I ' PEA \ \C LA \\ \ , TEl li\„ I\ 1 -� RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ESTABLISHING SALARY RANGES FOR THE JOB CLASSIFICATIONS OF DIRECTOR OF COMMUNITY, ECONOMIC & DEVELOPMENT SERVICES AND ECONOMIC DEVELOPMENT MANAGER The City Council of the City of El Segundo does hereby resolve, declare, determine and order as follows Section 1 That the City Council approves the following basic monthly salary range for the job classification of Economic Development Manager as STEP A TS EP B STEP C STEP D STEP Director of Community, Economic & $7472 $7846 $8238 $8650 $9082 Development Services Economic Development Manager $5719 $6005 $6305 $6620 $6951 Secton 2 The City Clerk shall certify to the passage and adoption of this resolution, shall enter the same in the book of original resolutions of said City, and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted PASSED, APPROVED AND ADOPTED this 21st day of December 1999 Mike Gordon, Mayor of the City of El Segundo, California J, cSTED Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM C�' z �� -1161ark D Hen City Attorney 6 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTION 2.28.025 AND 2.28.040, TITLE 2, OF THE EL SEGUNDO MUNICIPAL CODE TO REFLECT THE CREATION OF THE DEPARTMENT OF COMMUNITY, ECONOMIC AND DEVELOPMENT SERVICES; ELIMINATION OF THE POSITION OF DIRECTOR OF PLANNING AND BUILDING SAFETY AND ESTABLISHMENT OF THE POSITION OF DIRECTOR OF COMMUNITY, ECONOMIC and DEVELOPMENT SERVICES; ELIMINATION OF THE POSITION OF DIRECTOR OF ECONOMIC DEVELOPMENT; ESTABLISHMENT OF THE POSITION OF ECONOMIC DEVELOPMENT MANAGER AND ELIMINATION OF THE POSITION OF DIRECTOR OF HUMAN RESOURCES /RISK MANAGEMENT. WHEREAS, the E1 Segundo Municipal Code provides that the City Council may from time to time by Ordinance designate departments, appointive officers, or employees of the City, and WHEREAS, it is in the best interest of the City to list all existing City departments in the Municipal Code and officers excluded from the Personnel Merit System, and WHEREAS, it is in the best interest of the City to combine the Departments of Economic Development and Planning and Building Safety into one Department of Community, Economic and Development Department Services, and WHEREAS, it is in the best interest of the City to eliminate the position of Director of Planning and Building Safety and create the position of Director of Community, Economic and Services: and WHEREAS, it is in the best interest of the City to eliminate the position of Director of Economic Development and create the position of Economic Development Manager, and WHEREAS, it is in the best .interest of the City to eliminate the position of Director of Human Resources /Risk Management in conformance with the reorganization plan approved by the City Council on March 16, 1999 NOW THEREFORE, THE CITS COUNCIL OF THE CITY OF EL SEGUNDO DOES ORDAIN AS FOLLOWS ORDINANCE NO__ ANLNDING ESMC 2 28 025 AND 2 28040 PAGL NO I SECTION 1. Section 2.26.025 is hereby amended to read as follows- 2,28.025 CITY DEPARTMENTS The organization of City Government shall consist of the following departments- 1. City Administration 2 Community, Economic and Development Services Department 3. Finance Department 4 Fire Department 5. Human Resources Department 6 Library Department 7 Police Department 8 Public Works Department 9- Recreation and Parks Department SECTION 2. Section 2 28 040 is hereby amended as follows 2 28 040 DEPARTMENT HEADS. For the purpose of this chapter and for the purpose of initiative Ordinance No 586 and for the purpose of ordinances expanding the coverage of initiative Ordinance No 586, and not by ways of limitation, the term "Department Head" includes I City Manager 2 Director of Community, Economic and Development Services 3 Finance Director 4 Fire Chief 5 Assistant City Manager 6 Library Director 7 Chief of Police 8 Director of Public Works 9 Director of Recreation and Parks SECTION 3.Severability If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that an one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional ORDINANCE NO__ ANIENDIN6 LSNI( 2 28 025 AND 2 28 040 PAGI NO 2 15. SECTION 4.Operative Date. This ordinance shall become effective at midnight on the thirtieth (30th) day from and after the date of the final passage and adoption of this ordinance, shall cause the same to be entered in the book of original ordinance of said city, shall make a minute of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted, and shall within fifteen (15) days after the passage and adoption thereof, cause the same to be published or posted in accordance with the law PASSED, APPROVED and ADOPTED this 18th day of January , 2000 ATTESTED: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: /Mark Hens -, -, City Attorney Mike Gordon, Mayor of the City of E1 Segundo, California ORDINANCI NO AMLNDIN6 LSM( 2 28 025 AND 2 28 041) PAW NO I EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 1999 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION. Reorganization of the Library's Public Services, School Library Services, and Automation Services Division (6104) to eliminate the Principal Librarian position and to create a separate Youth Services Division (6103), with a Senior Librarian supervisor, and to create a Library Network Assistant (Part- Time) position for maintenance of the Library's technology systems (Fiscal Impact $82,213) RECOMMENDED COUNCIL ACTION: Consider and approve the following actions 1) Eliminate the Principal Librarian position and approve a Senior Librarian for Youth Services which is a lower Management position 2) Approve a Part-time Library Network Assistant position to handle the technology duties of the former Principal Librarian 2 Approve the Library Reorganization to accommodate the two newly created positions Senior Librarian and Library Network Assistant, both positions reporting to the Library Director INTRODUCTION AND BACKGROUND The Principal Librarian position was originally created in 1990 to serve as a Youth Services Coordinator with the School Libraries before the current Joint Powers Agreement was established in 1991 with the EI Segundo Unified School District This position also served as an assistant to the Library Director In 1991, along with the administration of the School Program, the maintenance of two Reference PC workstations and a few staff computers were also added to the responsibilities of that position (Continued on next page) ATTACHED SUPPORTING DOCUMENTS A Draft Library Organization Chart B Library Network Assistant Job Description C City of El Segundo Technology Master Plan D Three -Year Library Technology Plan E Senior Librarian Job Description FISCAL IMPACT (Check one) Operating Budget x Capital Improv Budget Amount Requested $82,213 Project/Account Budget - Pro}ectlAccount Balance Account Number Project Phase Appropriation Required - Yes No x ORIGINATED REVIEWED TAKEN: Date Date. December 10, 1999 Date r 21 INTRODUCTION AND BACKGROUND: (Continued) Eight years later, the Library has expenenced tremendous growth in its technology network, including the housing of the Internet equipment for the City The daily maintenance of these systems has become increasingly demanding and beyond the scope of the professional duties and responsibilities of the Principal Librarian Future plans for technological expansion in the Library are being reviewed as advances in computer servers and software allow the Library's catalog to be easily hosted on the Web This project is clearly specified in the City's "Technology and Information Systems Masterplan" (see attachments C & D) Also, networking the Library's CD ROM resources and periodical indices for more efficient use by patrons is another project that needs immediate attention Therefore, a part-time Library Network Assistant is being proposed for daily operational and technical support for all Library automated systems, including the in -house operating system, INNOPAC, public and staff microcomputers, Internet services, specialized CD ROM Information Resources, and to coordinate new projects as mentioned above (See attachment B for further duties of this position ) The School Library program is another area that has expanded to a full service operation since 1991 And, a fourth school library is expected to open this year with the completion of the remodeling of the Richmond St School Staff is recommending the creation of a Senior Librarian position which would take over some of the former Principal Librarian's duties which became too broad for this specialized area of youth services This Senior Librarian position would oversee the Main Library's Children's room, plus supervise the School Library services This which would greatly enhance the coordination of these similar types of services for children pre - school through 81" grade The scheduling of class visits, conducting library orientation skills, assisting students with homework projects, providing information assistance, performing Storytime programs, and purchasing books and other materials for the Main Library and School Libraries would all be coordinated by one professional librarian with specialized training in youth services DISCUSSION As manager of Public Services, Children's Services, School Library Services, Automation Services, and Administrative Assistant to the Director, the duties and responsibilities of the former Principal Librarian position became too broad and unwieldy The reorganization of the Library would delete this position and create another Senior Librarian, along with the existing two Senior Librarians in Public Services and the Technical Support area, to oversee the Library's total services to Youth The duties would include coordinating the programs, services, collection development and supervision of personnel in the Main Library's Children's Room and at all four school library branches (See attachment A for the proposed Library Reorganization chart ) A part-time Library Network Assistant position would also be formed to perform the daily maintenance and operation of the in -house systems, Innopac, and the Internet, plan and coordinate the installation of new computer equipment, troubleshoot existing PC software /hardware problems for patron and staff workstations, and to periodically upgrade the networks to accommodate newer software packages This position would initially report to the Library Director for training and prioritizing assignments throughout the Division The Library Network Assistant would also work in conjunction with the City's Information Technology Division in maintaining and supporting Citywide technology standards It is foreseeable that this position will eventually be supervised by the City's Information System's Manager as the Library's computer networks become more linked and interdependent with the City's systems 5,4 Z Z u 1- L Z a a < Z N � v V < = a - r r _ UJi v i N U m U Z � u u F N Z O i �J K } I za 4 � C J ^ I u X K `+ G :J C v m L� U Y F � C Z N J a� O u L V Z F Z < v � Z s h n N F r C z s r ^ Z tv J v ri �VH D O C J V` a 5 F a' ?F - r K N � r Y T J Vl y� v it m v N N J N s ATTACHMENT A - a t. L H i f J r - J v F J � C a v = v � - C F V J 1 Y u C r J h m � J G W � m y Y a r u J p t J L .[l I CITY OF EL SEGUNDO LIBRARY NETWORK ASSISTANT PART - TIME /NO BENEFITS $16 5D /HR DEFINITION ATTACHMENT B..... Date Adopted: Under the general direction of Library Administrative Services, provides day to day operational and technical support for all Library automated systems, including the in -house operating system, INNOPAC, public and staff microcomputers, Internet services, and specialized CD ROM Information Resources, provides immediate response and assistance to staff, coordinates the installation, maintenance, and repair of all computer hardware including printers, modems, file servers, routers, telephone systems, cables, and hubs which support the Library's automated infrastructure, performs related duties as required The Library Computer Technician will also work in conjunction with the City's Information Technology Division in maintaining and supporting Citywide technology standards The position may eventually report to the Information Systems Manager as the Library's computer networks become more linked and interdependent with the City's systems CLASS CHARACTERISTICS This is a part-time, no benefits single position classification with responsibility to provide technical support and problem resolution for all Library automated systems This position maintains a high level of public and staff user satisfaction and develops positive working relationships with the Library's key automation system vendor, Innovative Interfaces Inc , and other local computer suppliers EXAMPLES OF DUTIES Duties may include, but are not limited to, the following 1 Coordinates the ordering and installation of all new Library electronic and computer hardwarelsoftware equipment, including desktop PC workstations, printers, INNOPAC equipment, Internet file servers, hubs, routers, telephone systems, audiolvisual systems, CD ROM workstations, scanners, and the library network of cables and other equipment which interconnect with other City computer systems 2 Maintains the daily operation of the INNOPAC system at the Main Library, including the duties of regular data tape backup functions, periodic upgrades, troubleshoots system port failures, reports other INNOPAC equipment and software problems to the Innovative Interfaces Inc technical support staff and follows up with satisfactory solutions, visits school branch library sites for maintenance and repair of INNOPAC equipment 3 Maintains a log of problem reports and tracks them until they are satisfactorily resolved 4 Maintains all INNOPAC and other system security password assignments 5 Provides staff training in the operation of computer networks and PC based software 6 Conducts periodic preventive maintenance, antiviral, and diagnostic testing of all hardware systems to ensure a high level of reliability ATTACHMENT B..... Provides staff support to the City Computer Committee Makes recommendations for hardware and software enhancements and purchases based upon study and analysis of current systems As necessary, responds to computer system problems and emergencies during off duty hours QUALIFICATIONS GUIDELINES Education and /or Exoenence Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance Example combinations include the completion of two years of college course work in Information Systems, Computer Science, Data Processing, or a closely related field and two years of increasingly responsible microcomputer and network experience including information systems analysis, design, implementation and troubleshooting experience Additional qualifying experience may be substituted for the educational requirement Prior city, county, or other public sector experience is preferred Knowledge, Skills and Abilities Knowledge of modern electronic processing theory, principles, and practices, technical support requirements for microcomputer workstations, file servers, routers, telephone systems, and the network of cables, routers and hubs which interconnect them, computer networking, design and operation of computer hardware and software systems and networked computing environments including troubleshooting problems, computer programs and application packages used in municipal environment, effective verbal and written communication practices Ability to troubleshoot personal computer and network hardware and software malfunctions, install personal computer hardware and software, reason both logically and creatively, work both independently and on project teams, establish and maintain effective working relationships with indiwduals at all levels in the City organization and with computer vendors, provide both formal and informal training and support to system users, understand and apply complex manuals and documents related to hardware and software, respond to computer system problems and emergencies when necessary during off duty hours Special Requirements Possession of, or the ability to obtain, a valid Class C California Driver's License and satisfactory driving record , 5 , Crry of EL Sewmoo. CALFORMA 199&2000 ATTACHMENT C MASTER PLAN FOR TEcwxxocy PACE 21 2.11 FIRE The Fire Department shall use technology as a tool to assist In meeting the needs of the community In the most efficient and effective way possible A HAZMAT [Fire Trek] Records and tracks the location of all hazardous materials registered throughout the City B RECORDS MANAGEMENT SYSTEM [Fire Trek) Records and tracks all fires and related incidents for reporting and followup C COMPUTER AIDED DISPATCH (Shared with PD) [Outsourced) Coordinates the location of a reported incident and the closest available officer(s) for rapid deployment of field resources from a central point D E911 (Shared with PD) [Planned FY99) Intecrates Computer Aided Dispatch with the telephone system a nd RMS so that 911 calls can go directly to dispatching and create an Incident for the RMS system 2.12 LIBRARY The Library provides the El Segundo community access to its vast collections of books, periodicals, newspapers videos books -0n -tape map archives, and other available resources through an Online Public Access Catalog system Other technologies for providing library users with information include dedicated CD ROM and public Internet workstations Adults and children will have access to computer labs for educational programs, word processing, and to meet other personal computing needs The library staff will have desktop workstations for 1) Efficient access to the library collections for public assistance, 2) The purchasing cataloging and processing of materials, 3) Assisting library patrons in the circulation of library items 4) Word processing and other library related tasks that can be performed more effectively on a computer workstation, 5) Using the Internet as a resource tool for work related activities and 6) communicating via email with other City employees and other associates for City business purposes Because of recent legislation which will interconnect virtually every public library in the State, the Library has developed a comprehensive technology Dian of their own in concert with this Plan which is incorporated herein by reference as Appendix A 2.13 ECONOMIC DEVELOPMENT The mission of the Economic Developmenl Department is to create, maintain, and implement a business d mate that fosters a strong economic community, as well as business retention and attraction and through the use of appropnate technology, provide an effective level of communication to all elements of the community Tecs Master Plan Final Draft Final ,5 c� I c1q ATTACHMENT D Califorma State Library January, 1998 THREE YEAR LIBRARY TECHNOLOGY PLAN COMPLETE ALL INFORMATION IN THE SPACE PROVIDED DO NOT ATTACH ADDITIONAL SHEETS SUBMIT TWO COPIES, ONE WITH ORIGINAL SIGNATURE, BY MAIL OR DELIVERY SERVICE ONLY (NO FAX) Return to Library Technology Plan Library Development Services Cahfonua State Library P O Box 942837 Sacramento, CA 942837 -0001 Forms sent via express delivery should come to 900 N Street, Room 500, Sacramento, CA 95814 Name of library lunsdiction Ell Segundo Public Library Address I 1 I W Mariposa Avenue El Se¢undo. CA 90245 Authonzed Signature Title Telephone (310) 322 -4121 FAX (310) 3224323 E -Mad br' h� ton@cIsepundo.org LIBRARY MISSION STATEMENT AND GOALS Mission Statement, El Segundo Public Library's mission is to meet the mformational, educational, and recreational needs of the community in a welcoming atmosphere It provides organized collections, expert research staff, supportive services and access to additional resources through state -of -the -art technology, and participation in cooperative library systems The library fulfills its commitment to the future by providing stimulating materials and programs that encourage youth to become lifelong learners A Expand and update the popular adult non - fiction collection areas at the Main Library B Develop an additional Elementary School Library program for children C Deliver library service and special- interest programs that meet the needs of all segments of the community D Broaden networks with other libraries, schools, agencies, and institutions to improve cost effectiveness and to further meet the needs of our diverse clientele E Plan a library facility expansion that accommodates the community's present and future library needs, incorporating the latest technology, as well as elements of good design for safety, functionality, flexibility, and aesthetics F Develop an ongoing program to promote library services G Seek supplemental funding for special services H Provide training and development opportunities for each staff member ATTACHMENT D California State Library January, 1998 2 CURRENT TECHNOLOGY OVERVIEW (Summarize the current use of technology to accomplish the library's nussion and goals ) The current Library technology infrastructure consists of 1) A maufiame server for the Library's INNOPAC automation system, supported by Innovative Interfaces, Inc, runs on a UNIX platform DEC ALPHA CPU with 40 hard -wired serial ports connecting 25 "dumb" terminals and 15 PC stations for public and staff access to the online public catalog This system also controls our Circulation and Cataloging modules, plus two dial -in access ports for the public 2) 6 Multiplexors and 6 External Modems link three school library branch sites to the Innopac mainframe server through leased data Imes The Public and School Branch Libraries share the same collections and patron information database A free delivery system allows borrowing of materials between the main library and the branches 3) An I- Planet server /router with hubs, frame relay circuits, and internal cabling supports a T -1 line to the service provider, Pacific Bell, for Internet access There are eight Public Access Stations and 10 library staff connections In addition, a pipeline 130 router provides approximately 100 City Hall employees access to the Internet through the library's T -1 connection 4) Three CD -ROM towers provide electronic resources to patrons in the form of periodical indexes, encyclopedias, business & company information, health, and current issues 5) Four PC's and 3 G -3 Macintosh computers for two separate Adult and Children's Computer Labs offer wordprocessuig, spreadsheets, typing tutors, and educational programs 6) In -house training for the public Internet access stations and City training programs to staff for upgrading their computer skills on various Windows 95 or 98 operating programs are provided 7) Two fully developed web sites for the Library are offered on the City of EI Segundo's and the Metropolitan Cooperative Library System's (MCLS) home pages Have you done a Technology Inventory / Assessment/ Budget in the past year ?.X_ Yes Budget Summary Provide the total estimated cost of implementing your technology plan TOTAL ESTIMATED COSTS Estimated current annual cost $83,000 Estimated one -time cost of additions $40.00 0 Estimated annual cost, with additions 1 00 ATTACHMENT D California State Library January, 1998 TECHNOLOGY PLAN (Briefly describe your strategy for using information technologies to integrate, support or extend services and/or to assure an efficiently and effectively managed organization in the future ) The integration of our main electronic databases, which are the INNOPAC system, CD ROM Penodical Indices and Reference software, and our INTERNET network, as key information access points is our primary goal over the next few years The INNOPAC System will be upgraded to a Web based platform and expanded port connections will be installed to convert 40 hard -wired serial terminals to 60 PC workstations for the staff and the public for greater efficiencies. These will be linked through an Ethernet network with client -server capabilities, thus eliminating the "dumb" terminals We are also adding a fourth School Library Branch site in September 1999, with a full compliment of information technologies to support student and teacher curriculum needs In early 1999, the Library will be participating in a "Lucked Project' grant through the Metropolitan Cooperative Library System (MCLS), incorporating Z39 50 software so that through the Internet our patrons can directly access materials from 5 other local libraries with free borrowing privledges TELECOMMUNICATIONS SERVICES (Describe the telephone and data services you have and that you will need over the next 3 -5 years ) The existing AT &T BIS Console Pac equipment with the main console at the Circulation Desk and 25 staff BIS -10 extensions, controls two incoming Imes for die public and three Inter - Departmental Lines within the City Currently there is no existing voice mad system and staff at the Circulation Desk must answer every one of the five incoming lines while also assisting the public with a number of various Circulation functions The installation of a new phone system is planned by the City within the next year which would accommodate two additional incoming lines for the public, a voice mail system, and 5 more staff extensions This should relieve some of the phone answering duties by the Circulations staff so they may better serve the public The telephone service provider is Pacific Bell All of the previous stab dial -up modems to the Intemet were replaced in 1998 by Ethernet connections through our new T -I line When the INNOPAC System is upgraded to the Web platform in 1999, the rest of the modem dial -up accounts for the school branch leased lines with Multiplexors, and the two dial -in access modems to the catalog will be replaced with Ethernet connections HARDWARE AND SOFTWARE PRODUCTS (Describe the telecommunications hardware and software you have and that you will need over the next 3 -5 years ) 1) By September 1999, the hbrary wall install a Web Server and two Z39 50 Servers (201B &C) with Gateway software to migrate the current hard- wired, Telnet based Innopac System to a Web browser platform which will be mounted onto the existing DEC ALPHA CPU Over the next 2 years, 20 more ports for public and staff catalog access will be added 2) By July 1999, the DEC ALPHA CPU along with all the other peripheral equipment (tape drives, Iantronut boxes, modems, multiplexors, printer, monitors, back -up power battery) will be moved and housed in a larger computer room next to the I -Planet server which operates our Internet network The Ethernet connections and existing hard -wired senal cabling will be routed to the new computer room 3)Forty hard -wired dumb ternunals will be gradually phased out over the next 3 year penod and be replaced by nucrocomputers, using graphic browser s for both library catalog and Internet access -L i ATTACHMENT D 4) Within the next two years, the three stand alone CD ROM towers with 21 software programs for adults and children will be networked onto one server in the computer room and expanded so that patrons can have access to a wider range of CD ROM products at one workstation Over the next 3 -5 years, the two CD ROM periodical subscriptions will be replaced by Full -text Internet versions which will be integrated with the Web based INNOPAC catalog Patrons will then be able to do a complete author, tide, and/or subject search online of books, periodical, newspapers, and other specialized reference sources at the same computer workstation 6 NETWORK CONNECTIONS AND INTERNET SERVICES (Describe the status of network connectivity (LANIWAN) that you have and that you will need over the next 3 -5 years Describe your current level of Internet service and what you will need over the next 3 -5 years ) 1) As described in 95, the INNOPAC catalog will be migrated from a hard - wired, senal based system to an EthemedWeb based system Currently, we are in the process of receiving two grants from the Califorma State Library for Z39 50 software and a Linked Project through the Metropolitan Cooperative Library System (MCLS) to acquire the hardware and software necessary to mount our catalog on the Web and link it with four other local libraries for free access and borrowing of materials 2)The current level of Internet service for eight public workstations, 10 library staff workstations, and 100 other Inter -City staff users is offered through the provider PacBell over a T- 1 line which runs off an I -Planet server and router with a pipeline 130 router connection to City Hall from the Library The library staff and public, connected by Ethernet cabling, are separated by a firewall on the I- Planet to prevent the public from hacking into confidential files 3)Expansion of Internet services to the Children's area is being planned within the next 2- 3years 7 STAFF DEVELOPMENT (Describe the level of staff development you have and that you will need over the next 3 -5 years ) All of the Public Services staff and Library managers have had basic and/or intermediate Internet instruction and the cataloging staff now perform OCLC searching and downloading of MARC records off the Internet Internet trauung will be needed for School Branch Library staff, Circulation, and other Technical processing staff once the INNOPAC system is converted to an Internet system and operates with a Web browser Those staff with dumb terminals will need to become proficient in Windows 95 or 98 software and Internet browsing techniques 8 SUPPORT (Describe the level of staff and/or vendor support for technology you have and that you will need over the next 3 -5 years ) t) The Principal Librarian is the main coordinator of all Library Automation Systems' repairs, maintenance, and upgrades 2) Innovative Interfaces, Inc provides the vendor support for our INNOPAC system and will continue in that capacity as we convert to the Web based software component 3) The 1 -Planet server for the T -I lute Internet services has a help desk which we use for support, and we have a local vendor, Prosum, to assist with any highly technical problems that cannot be resolved by staff 4) Two other local vendors, BiPro and Simply Software, are used for PC hardware & software repairs, maintenance, and upgrades L ATTACHMENT D 9 PLAN REVIEW AND UPDATING (Describe the process for reviewing and updating your technology plan on a periodic bans ) On an annual basis, during the Library's's budgetary process, goals and objectives by each Libra;­} Division Manager are submitted for improving and upgrading our technology systems and PC workstations throughout the library based on patron demands, staff assignments, and projected future needs After approval by the City Council, funds are then allocated to complete technology projects for the next fiscal year Authorized Signature Name lhra Yl //1 �%7i 7 nle Date Telephone E -Mail [jYi� /j t cNc�S <ltrtLCt'a/ California State Librar} Certification NlarkIZ Parker I echno10gyC0nSL1ltant Date C; ATTACHMENT D California State Library 02/16/99 CERTIFICATION OF TECHNOLOGY PLAN APPROVAL for SCHOOLS AND LIBRARIES UNIVERSAL SERVICE PROGRAM California State Library is certified by the Schools and Libraries Corporation to approve technology plans for participation in the Schools and Libraries Universal Service Program El Segundo Public Library has a technology plan that has met the standards and criteria outlined in the following checklist CHECKLIST Successful technology plans align the overall education or library service improvement objectives with the following five criteria To qualify as an approved Technology Plan for a Universal Service Program discount, the plan must meet these criteria It is critical that technology planning not be viewed or treated as a separate exercise dealing primarily with hardware and telecommunications infrastructure There must be strong connections between the proposed physical infrastructure of the information technology and the plan for professional development, CURlenlnm reform, and hbrary service improvements _X_ The plan establishes clear goals and a realistic strategy for using telecommunications and information technology to improve education or library services _X_ The plan has a professional development strategy to ensure that staff know how to use the new technologies to improve education or hbrary services _X_ The plan is supported by an assessment of the telecommunication services, hardware, software, and other services that will be needed to improve education or library services X_ The plan is supported by a sufficient budget to acquire and maintain the hardware, software, professional development, and other services that will be needed to implement the strategy for improved education or library services _X_ The plan includes an evaluation process that enables the school or library to monitor progress toward the specified goals and make mid- course corrections in response to new developments and opportunities as they anse California State Library Library Technology Consultant (916) 657 -1892 moarkcrLdlibrary ca gov Telephone E -Mail ATTACHMENT E Date Adopted: CITY OF EL SEGUNDO SENIOR LIBRARIAN DEFINITION Under limited supervision of the Library Director, plans, organizes, and implements services for the Technical Support Services, Youth Services, or Public Services Division of the Library system, performs professional library work related to book selection, cataloging, processing, reference services, youth services, and special programs, performs related duties as required CLASS CHARACTERISTICS The Senior Librarian class is a professional classification, distinguished from the Librarian classification by its responsibility for supervision of library staff and to assist the Library Director in planning, organizing, directing, and supervising overall library activities, services, and operations EXAMPLES OF DUTIES Duties may include, but are not limited to, the following 1 Plans, organizes, and coordinates either the technical support services, youth services, or public services activities of the library, assigns, organizes, trains, and supervises the work of volunteers and library staff assigned to technical support services, youth services, or public services 2 Assists groups and individuals in locating and obtaining materials, furnishes information or provides orientation to library facilities and services, explains and assists in the use of reference materials and sources, such as card catalog or book and periodical indexes to locate information 3 Provides specialized reference assistance requiring knowledge of library collection, reference books, and materials, compiles bibliographies of library materials, may search catalog files and reference materials to locate information on a requested topic, may answer verbal or written inquiries regarding special reference subjects, answers correspondence on special reference subjects 4 Selects, orders, catalogs, and classifies new books and materials, according to judgment, determines which books and materials need binding, replacement, or withdrawing, may assemble and arrange displays of books and other library materials 5 Coordinates and supervises the activities, services, and programming for youth services at the main public library and for the school branch libraries, oversees the selection and ordering of children's materials, supervises staff in the delivery of information and materials to teachers, students, and pre- school children at the main and branch libraries 6 Plans and directs or conducts special projects involving library promotion and outreach activity, recruits and trains volunteers 7 As a designated representative of the Library, or in the absence of the Library Director, attends meetings, conferences, or other functions, provides information or participates in discussions regarding Library activities 8 Assists with the development of the budget and expenditure controls 7 ATTACHHENT E Provides instruction, and otherwise assists in the training of professional, pare - professional, clerical and volunteer staff, reviews and evaluates employee performance 10 Represents the library at professional meetings QUALIFICATIONS GUIDELINES Education and /or Experience Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance Example combinations include possession of a Master of Library Science Degree and two years of professional experience in a library and some supervisory experience Knowledge. Skills, and Abilities Thorough knowledge of the principles and practices of professional library work, use of various library tools, practices involved in the cataloging, classifying, and processing of library materials, principles of supervision, automation and computers relevant to operations of a library Ability to develop and implement library programs, assist others in conducting research and collecting information regarding a variety of subjects, communicate effectively both orally and in writing, establish and maintain cooperative working relationships Special Requirements Possession of or ability to obtain a Class C California Driver's license and a satisfactory driving record ' >t;, EL SEGUNDO CITY COUNCIL MEETING DATE: December 21 1999 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Replace City facilities telephone and voicemail systems RECOMMENDED COUNCIL ACTION: Authorization to enter into negotiations with Pacific Bell and execute a contract for a combination of Centrex services and City -owned telephone equipment to replace the existing telephone system and voicemail system at City Hall and all remote sites Engage Kerry Consulting Group to assist with contract discussions and coordinate implementation through April 2000 INTRODUCTION AND BACKGROUND: The current telephone system was installed in 1991 and was built around an AT &T System 75 PBX switch Among the features included on the system was a voicemail system that is only accessible to those telephones directly connected to the switch and an automated accounting system All of the remote sites (City Yard, Library, Joslyn, Fire Station 2, etc ) have Merlin keysystems (a very simplistic PBX) to connect the site's phones to the City Hall system through a telephone trunk line Although the City Hall PBX itself is not affected by Y2K issues, the voicemail system and accounting system are not Y2K compliant Although the Merlin systems are not affected by the year 2000 either, maintenance on the systems has increased substantially this year The life cycle of the telephone system was estimated at 8 years and is now fully depreciated, leaving a balance in the Equipment Replacement fund of approximately $289,000 (INTRODUCTION AND BACKGROUND CONTINUED ON NEXT PAGE) (DISCUSSION ON NEXT PAGE) ATTACHED SUPPORTING DOCUMENTS- Presentation slides for Department Head meeting, November 1999 FISCAL IMPACT Operating Budget. Equipment Replacement Budget* Amount Requested ProlecUAccount Budget ProjecUAccount Balance Account Number- Project Phase Appropriation Required $215,000 IPac Bell), $26,000 IKCG): $10.000 icontinaencv) $261,000 $289,000 Date- 601-400-2901-8104 ORIGINATED. 2- %l5 %i7 Manager Date /" /�/ ACTION 22 (INTRODUCTION AND BACKGROUND CONTINUED) Various types of options were considered 1) The City could upgrade the AT&T System PBX and replace the Merlins at the remote sites, 2) The City could go to a Centrex configuration where all phones are connected to Pac Bell's Central Office switch and there is minimal City -owned equipment, or 3) A completely new switch could be installed to control City Hall and all the sites However, per the Technology Master Plan, consideration should also be given to voice /data integration and the ability to share some of the technology of the voice systems (telephones) with the data system (computer networks) Although it is the plan to ultimately rewire the telephones around the same structured wiring plant used for the data networks, the existing wiring would be used for the next year or two until a true data /voice integration plan can be developed Pac Bell submitted an unsolicited proposal for a total Centrex system last fall that would replace all of the features of the existing system as well as add some features, such as voicemaii for all locations The initial proposal was incomplete and appeared to increase the annual telephone costs by as much as $50,000 per year In the Spring of 1999, Pac Bell indicated that there would be new State level pricing for all public agencies (called Cal Net) effective July 1 st that would significantly reduce our monthly calling costs, but they were unable to give precise cost information While waiting for new pricing from Pac Bell, staff began researching other telephone options The following objectives were stated for whatever solutions would be considered A common voicemail solution must be available to all sites Initial costs must not exceed $289,000 r On -going costs must remain at or below current levels All existing features must be supported at all phones It must be Y2K compliant r There must be a single point of contact for support i There must be a logical migration into data /voice integration Lucent (AT&T) submitted a proposal that involved upgrading the System 75 switch, replacing the Merims with modern equipment, and bringing in a new voicemail system Pac Bell submitted a hybrid Centrex proposal which included some Nortel PBX switches (at City Hall, PD, and Fire Station 2) with Centrex solutions at all other sites, linked into the in -house switches An independent communications consulting firm, Global TeleData, submitted a proposal for using Mdel switches and mini - switches at each site DISCUSSION Although a formal RFP process was not followed, there were several detailed meetings with all vendors in order to have each put together the most cost effective solution they could to the list of seven project goals and the itemized list of features for each phone in the City Since staff is recommending the Pac Bell proposal, a "single source- procurement process can be used because all of the items will be coming off of a State contract as a piggyback procurement ) P; (DISCUSSION CONTINUED) For both the Lucent and Global (Mitel) proposals, the Initial costs came in just slightly below the $289,000 limit (estimated costs only), but the costs of the necessary telephone lines to support the configurations proposed appeared to be more than the City's current costs The Pac Bell initial costs came in under $210,000 (before tax) and though the on -going line costs increase by about $500 per month, maintenance costs of the switches and voicemad system would decrease about $1000 per month (considering the Merims and the System 75) The Pac Bell solution is obviously the lowest cost solution and will save as much as $6000 per year in overall telephone costs for the City Also, since the recommended award for the E911 system for the new Communications Center is also for Pac Bell, the integration of the two systems should pose no problems or additional costs Staff is recommending a contingency budget of $10,000 for unforeseen items and training, which will likely be done in workshop form with City staff trainers who will be trained by Pac Bell If possible, this training will be coordinated with some advance Outlook training that will teach staff how to use both voicemail and email features remotely and from their desktops Since the Information Systems Manager position has only recently been filled, staff also recommends the continued involvement of Kerry Consulting Group's Dennis Vlasich for an additional three month period to help with the negotiation of the Pac Bell contract and manage the implementation of the new telephone system while the new manager becomes acclimated to the systems and procedures of the Information Systems Division and the City in general P r, F -N E Q) O c� C =3 rVIO E ^0�) Q) (�.LJ V J � W O Q� ■ U F- >, _C) _O r W U U p O �r � r^ a p � n �7� � ¢ s ct cv C LOU ct r W U U p O �r � r^ a p � n �7� � ¢ s ct cv C LOU V) 4J V W! V O L CL Lo a. 0 V N m I� i--N O O 00 N -L.J ro E ru C!) f 1� 4U*) .) O V O E L L V 0 Q) .0 L O ro U) l� Q� 7 �V .ro 0 '0 .A O L l� L O Q Q V) O a.J 0- Q) a� .n k 4> .C: .E ra -4-J iu Ul Q) L .x Q) U, p jjDC \1/ r- 0 cn a=J ra L Q) V 'O 0 .E- O k lw r r_ flu O n O r) 4 J V J M N ' j s f ' T-Ji�J Q� Q ^^r 7 x W 1 Ar Q� Q ^^r 7 _J ^j �+ V \ 1 _J ^j �+ V \ Un 0 r 0 L. 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U') O � O O O O �4d)- O) o Q ro o -J E 0 N E U N .O i V) 4-J > O a-' • - _0 C Q) U C: QJ _ O Q) V) O CL QJ O Ov O c6 O O r� 0) � O 4-' O a"' Q) CD _ 0 O O � (Q UO � O U QlC Q) Efl- v to (o v V (0 D V j ° r [u r) 278 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: December 21, 1999 AGENDA HEADING: City Clerk A Resolution of the City Council rescinding Resolution Number 4084, and adopting a new resolution approving a new Conflict of Interest Code (If related items under new business are adopted) RECOMMENDED COUNCIL ACTION. Adopt Resolution approving a new Conflict of Interest Code INTRODUCTION AND BACKGROUND. If Council approves the items related to reorganizing the Planning & Building Safety, and Library Departments, a new conflict of interest resolution must be adopted reflecting the new titles, and additions The attached draft resolution contains changes from the present code as follows PLAVNING AND BUILDING SAFETY Director of Community, Econormc & Development Services Planning Manager Building Manager Econonuc Development Manager LIBR -.RY DEPARTMENT Director of Lrbrary Services ... ificiral Librarian Senior Librarian (s) ORIGINATED: / Cindy Mortesen, City Clerk Date- Date: lG 23 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO REPEALING RESOLUTION NO 4084 AND ADOPTING A NEW CONFLICT OF INTEREST CODE NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS SECTION 1 Resolution No 4084 i %hich establishes a Conflict of Interest Code for arious Citv elected officials, and employees is hereby repealed SECTION '_ The Cih of El Segundo does hereby adopt the following Conflict of Interest Code CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO 1 Incorporation of Standard Code The Political Reform Act, Government Code Sections 81000 et seq , requires state and local government agencies to adopt and promulgate a conflict of interest code The Farr Political Practices Commission has adopted a regulation, 2 Cal Code of Regulations, Section 1S7,0 %Nhich contains the terms of a standard conflict of interest code, which can be incorporated b\ reference, and which ma\ be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act after public notice and hearings Therefore, the terms of 2 Cal Cade of Regulations, Section 18730, and am amendments to it duh adopted b\ the Fair Political Practices Commission are hereb\ incorporated b\ reference and along kith the designation of officials and emplovees and the disclosure categories set forth herein, constitutes the Conflict of Interest Code of the Cih, of El Se�oundo (the "Conflict of Interest Code ") B Filing of Statements Pursuant to Section 4 of the standard code, designated officials, officers and emplon ees shall file Statements of Economic Interest with the Qnv Clerk or Deputy Cih, Clerk L Pon receipt of the Statements of Economic Interests of members of the Cih Council, Cm Treasurer, Members of the Planning Commission, Cih Artornet, and Cinv Manager, the Cin Clerk, or Depuh Clnv Clerk, shall make and retain a cope and forward the original of these Statements to the Political Practices Commission Pursuant to Government Code Section 82011 (c), the Cih_, Council is the code re% iewing bod\ -with respect to the Conflict of Interest Code RE,OLLTIO\ \0 ROPE \LI \G RESO \04084 ADOPTI \G \Ei\ CO \FLICT OF I \TEREST '80 C Review Procedure Pursuant to Government Code 87306 5, no later that Jul\ 1, of each even numbered vear, the code revrewmg body (City Council) shall direct the City Clerk, or Deput% Cuts Clerk, to review the Conflict of Interest Code The City Clerk or Deputv City Clerk shall subrrut an amended Conflict of Interest Code to the code reviewing body (Citt Council) if a change in the Conflict of Interest Code is necessitated by changed circumstance If no change in the Conflict of Interest Code is required, the City Clerk, or Deputy Cit, Clerk, shall submit a ritten statement to that effect to the code reviewing bod\ (City Council) no later than October 1 of the same year D Designated Positrons The iolloNA mg positrons entail the making or participation in the making of decisions which may toreseeabh have a material effect on their financial interests COL\CIL, COal,AIiSSIO%S, COMMITTEES, & BOARDS Members of the Cih Council Members of the Planning Comrnission Members of the Recreation A Parks Commission \lembers of the Senior Housing Board \lembers of the Librar\ Board of Trustees :Members of the Investment Advrsory Committee Members of the Capital Improvement Program Advrsory Members of the Economic Development Advisory Council OFFICE OF THE CIT1 \TANAGER Cit-, Manager Assistant Cit% Manager OFFICE OF THE CITY ,ATTORNEY Cin Attornei OFFICE OF THE CITY CLERK Cin Clerk Depute Cit% Clerk RESOLLTIO\ \O REPE4LIAG RESO AO 4081 \DOPTt \G \El% CO \FLICi OF IATERET -'- �4' OFFICE OF THE CITY TREASURER City Treasurer Depuh, Cih, Treasurer PLANNING AND BUILDING SAFETY Director of Commuruh , Econorruc & Development Services Planning Manager Building Manager Economic Development Manager Senior Planner Associate Planner Assistant Planner (s) Planning Technician Senior Plans Examiner Senior Building Inspector Building Inspector(s) airports Protects PUBLIC WORKS DEPARTMENT Director of Public Worts Cnti Engineer General Services Manager Water Supervisor l% aster% ater Supervisor FI\ A \CE DEP-\RTAIENT Director of Finance Sssistant Director of Finance Accounting Manager Purchasing Agent Business Services Manager RE,OLLTIO\ \O REPEALI\G RESO \.O 4093 4DOPTrVG AEli CONFLICT OF I\TEREST -3- LIBRARY DEPARTMENT Director of Librar% Services Senior Librarian (s) POLICE DEPARTMENT Police Chief Police Captain(s) FIRE DEPARTMENT Fire Chief Battalion Chief (s) RECREATIO\ AND PARES DEPARTMENT Director of Recreation and Paris Recreation Superintendent Listed in the code for information purposes only These positrons file under Co% emment Code Section 57200 with the Fair Political Practices Commission CO \SCLT�tiTS All consultants except those excluded bi the City Manager in accordance with the toilon mg procedure The Cit% Manager mar determine in writing that a particular consultant, although a 'designated position,' is hired to perform a range of duties that is luruted in scope and thus is not required to fulh comph ii ith the disclosure requirements described in this Section Such %� ritten determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements The Cm \tanager determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code E Disclosure Requirements SECTION I Designated emplovees shall disclose all interests and/or investments in real property located in the Gh_ , all sources of income, and all investments and business positions in business entities RI �OLLTIOA AO RFPEALI \G RE >O \O 4081 \DOPTI \G \D% CO \FLICT OFI \TLRLSi -4- SECTION 2 When a nein position classification is finalized b� the Human Resources /Risk Management Department for approxal by the Ciri, Council, included in the presentation will be a directive to the Cih Council to decide whether that new position %A ill be required to file a Statement of Economic Interest, and be included as a designated position in the Conflict of Interest Code SECTION 3 When the Cihv Council establishes a Commission, Committee, or Board, included in the agenda item «ill be a directive to the Cih Council to decide r%hether the members of the Commisssion, Committee or Boards will be included as a designated position in thr Conflict of Interest Code and the members of the Comrrussion, Comrruttee or Board so designated bi the Cih Council, ti ill be required to file a Statement of Econonuc Interest SECTIO\ 4 The Cih, Clerk is directed to forward a certified cope of this Resolution to the Legal Department of the Fair Political Practices Commission SECTIO\ 5 The Cih Clerk shall certify to the passage and adoption of this Ke ilunon shall enter the same in the boot. of original resolutions of the Cih , and shall male a •ninute of the passage and adoption thereof in the records of the proceedings of the Cih, C oun�il of the Cih , in the nunutes of the meeting at " hich the same is passed and adopted P aSSED, - \PPROVED, AND ADOPTED this 21st day of December, 1999 Mike Gordon, flavor APPWVED AS TO FORM ,, lark D H e., iri AttorrSe� RE�ut�nci� �o Pt Pi- ALfAu RE,O %0 40F4 AD% CONFLICT Of I \TERE,�7 -3- i 4 ,' ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) 1, Cind\ hlortesen, Gn Clerk of the C,n of El Segundo, Calrforrua, do herebv certify that the iN hole number of members of the Cin Council of said City is five, that the toregoing Resolution No «as duh passed and adopted bN said Cin Council, approved and signed b% the flavor of said Cin , and attested to by the Cin_ Clerk of said Cin , all at a regular meeting of said Council held on the 21st daN of December 1999, and the same %N as so passed and adopted b% the folloti ing %ote \1 ES \OES ARSE \T -+5� 11l\ Cindy Alortesen Cin Clerk P' - OLLTIOA AO I:, I'L ALI \G RESO \O 4064 �POFTI \C \F%% CO \FLICT Ot I \TEREST -o- )4: