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1998 SEP 01 CC PACKETx AGEND]
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
The Public can participate in the discussion of any item listed on the Agenda To facilitate your presentation, please place a check
mark beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the
meeting Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed
during Public Communications
Before speaking to the City Council, please come to the podium and gave Your name and address and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, September 1, 1998 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Councilmember Kelly McDowell
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $250
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et seq) for the purposes of conferring with the City's
Real Property Negotiator, and/or conferring with the City Attorney on potential and /or existing litigation,
and /or discussing matters covered under Gov't Code §54957 (Personnel), and /or conferring with the City's
Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) -
1 Hughes v City of El Segundo, LASC Case No BC 185210
2 Mosleh & Greffon v City of El Segundo, LASC Case No YC 025903
0901985p
f011 t
3 Fenwick v Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los Angeles No,
BSO44667
4 El Segundo v Kilroy, LASC Case No YC 031166
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) 2- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - City Manager recruitment, and
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) - Meet with
negotiator, City Attorney Mark Hensley, with respect to City Manager position
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) - Status report on
real estate matters
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
SPECIAL ORDER OF BUSINESS -
Interview candidates for Community Cable Advisory Committee and Recreation & Parks
Recommendation - Interview and announce appointments.
ADJOURNMENT
POSTED:
DATE R6 9
TIME
NAME y
001) 2
0901985p
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items
The Public can participate in the discussion of any item listed on the Agenda To facilitate your presentation, please place a check
mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the
meeting Any other item not listed on the Agenda that is within the jurisdiction of the City Council maybe directly addressed
during Public Communications
Before speaking to the City Council, please come to the podium and gave Your name and address and the organization you
represent, if desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 1, 1998 - 7:00 P.M.
Next Resolution # 4090
Next Ordinance # 1288
CALL TO ORDER
INVOCATION - Rev Bonnie Wulff, Living the Inner Light Foundation
PLEDGE OF ALLEGIANCE - Councilmember Kelly McDowell
PRESENTATIONS - Public Introduction of the City's new Fire Chief, Craig Pedego
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $250
fip "i
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS - NONE
C. UNFINISHED BUSINESS -
Report by Police Department on motor homes parked in residential neighborhoods
Recommendation - Discussion and possible direction to staff.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
2 Appointments made by the City Council on Tuesday, September 1, 1998 to Committees,
Commissions and Boards
Recommendation - Announce the appointments and respective terms of office, to
Committees, Commissions and Boards.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business
Warrant Numbers 249074, 249785- 250099 on Demand Register Summary Number 03 in total
amount of $1.452.963 53. and Wire Transfers in the amount of $330.052 18.
Recommendation - Approve Warrant Demand Registers and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
08/12/98 to 08/24/98.
4 City Council meeting minutes of August 4, and August 18, 1998
Recommendation - Approval.
Purchase and installation of Border Patrol roller hockey dasherboard system - (fiscal impact
$59,32000)
Recommendation - Approve purchase of Border Patrol dasherboard system as a sole
source.
Purchase of Media 100 Non - linear editing system and expanded hard drives
Recommendation - Approve ProMax Technology as vendor for Media 100 Non - linear
editing system.
7 Approve the annual contract of Progressive Solutions, Inc (P S I ) For the 1998/99 fiscal year
(September 1, 1998 through September 30, 1999 (1998/99 fiscal Impact $94,000) with a 4
month extension option (1999 /00 fiscal impact $29,000)
Recommendation - Approve P.S.L's contract for FY 1998/99 and approve extension of
their services for P.S.I.'s software maintenance, InfoComp software maintenance, and
hardware maintenance for the H.P. 3000 mainframe through September 30, 1999 with a
90 day cancellation clause.
Agreement between the City of El Segundo and DeLeuw, Cather and Company for
preparation of a Project Study Report for the Douglas Street/Railroad Grade Sepration Project
(contract amount $49,808 00)
Recommendation -
1. Approve agreement.
2. Authorize the Mayor to execute the agreement on behalf of the City.
Request to approve a twelve week extension to the existing consulting services contract with
Mr Ray Chavez through The Dial Group, funded by salary savings from the vacant Police
Department Administrative Analyst 11 position in an amount not to exceed $16,800
Recommendation - Approve contract extension.
10 Proposed revisions to the class specification for the job classification of Accountant
Recommendation - Approve the proposed class specification.
11 Examination plans for designated Personnel Merit System 1ob classifications
Recommendation - Approve the Examination Plans.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS - CITY MANAGER - NONE
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilmember McDowell - NONE
Councilmember Gaines - NONE
Councilmember Wernick -
12 Due to the increasing number of calls to the hotline and, inasmuch as the Hyperion
mitigation monitor is not always available for immediate dispatch, Council should
consider alternatives for improvements to the handling of "call in" complaints to the
City's hotline number
Recommendation - Discussion and possible action for alternative solutions.
Mayor Pro Tern Jacobs - NONE
Mayor Gordon - NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalf of them employer,
must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code See 54960, et sec ) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and /or discussing
matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor
Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5.00 p m., September 1, 1998 under "Closed
Session" (if needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT - in Memory of Guy Collette, former Postmaster in El Segundo
POSTED DATE a 6 TIME /e,, a,S a g NAME
09 -01 -98 ag
uQQ E
&4r f & eSegwzd
Inter - Departmental Correspondence
August 25, 1998
To: Tim Gnmmond, City Manager
_I
From; Jack Wayt, Chief of Polic
Subject: Motor homes Parked in Residential Neighborhoods
BACKGROUND
Complaints have surfaced in recent months regarding the parking of motor homes in
residential neighborhoods The City Council has requested a staff report regarding this
issue Also, two sub - issues have surfaced in the 300 block of Valley Street One being
an extension of a red curb by one foot which can be accomplished without council
action The second regarding "No Parking" posted on one side of the street That
issue was addressed by the traffic committee A field study was completed with ESFD
and the Traffic Committee does not recommend that one side be posted for no parking
as it would create a hardship on the residents
PROBLEM
The City does not currently allow parking on public streets for longer than 72 hours
pursuant to California Vehicle Code (CVC) 22651(K) and El Segundo Municipal Code
(ESMC) 10 28 050 ESPD tows these violations per authority ESMC 10 80 090 which
also covers City owned lots
Motor homes, traders, and camp type vehicles are limited to 48 hours (ESMC
10 28 090) and can be cited after 48 hours and /or towed after 72 hours This is
currently enforced
CVC 22507 enables local authorities to adopt regulations prohibiting parking of
vehicles The California Courts have ruled that such provides the City with the authority
to discriminate between the types of vehicles parked on public streets with respect to
parking restrictions
Commercial vehicles having a gross weight rating over 11,000 pounds are restricted to
parking no more than five hours in a residential area and are regulated by ESMC
10.32 070 These vehicles can be cited after five hours and towed after 72 hours
,io') "
Our longstanding practice has been that vehicles are marked after we receive a
complaint Also, a warning card is placed on the vehicle for the appropriate violation
The vehicle is cited after the time lapse and if not removed, towed following the 72 -hour
time expiration
In October of 1997 Council adopted Ordinance number 1281 which prohibited parking
of vehicles in front or side yards except on paved driveway portions of the property
This may have displaced some recreational vehicles onto the street if homeowners did
not or could not afford property improvements necessary to comply with that ordinance
A phone survey was taken of the South Bay cities. Other than the 72 hour ordinances
no city has a specific law relating to motor homes
POSSIBLE SOLUTIONS
1. Continue enforcement of existing laws dealing with specific neighborhood issues as
they arise
2 Adopt an ordinance to prohibit parking of motor homes or recreational vehicles in
residential neighborhoods similar to our commercial vehicle ordinance It would involve
the purchasing and posting of signs
3 Create a permit parking program requiring all residents to have a permit to park on
city streets The city can then regulate the number and type of vehicles it will allow to
park on City streets This would be a labor intensive program and would also require
signs and and vehicle identification stickers
U00 �
EL SEGUNDO CITY COUNCIL MEETING DATE: September 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS
AGENDA DESCRIPTION: Appointments made by the City Council on Tuesday, September 1, 1998 to
Committees, Commissions and Boards
RECOMMENDED COUNCIL ACTION: Announce appointments and respective terms of office, to
Committees, Commissions and Boards
Committee. A. 1_nLg erm Exatres
Community Cable Advisory Committee
Recreation & Parks Commission
BRIEF SUMMARY:
ATTACHED SUPPORTING DOCUMENTS: N/A
FISCAL IMPACT: N/A
existing 4 yr term exp 10/31/02
4 yr term - exp 05/30/02
ORIGINATED: Date: August 25, 1998
is Abreu Mason, Council Assistant
BY: Date:
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City of El Segundo
PAYMENTS BY WIRE TRANSFER
08/12/98 THROUGH 08/24/98
Date Payee
Amount
Description
08/12 Healthcomp
55500
Weekly eligible claims week ending 08/11/98
08/19 Healthcomp
2,06800
Weekly eligible claims week ending 08/18/98
08/20 Wells Fargo
140,000 00
Fund Transfer for Worker's Comp
08121 IRS
157,046 33
Federal Payroll Taxes P/R #4
08/21 Emp Dev Dept
30,382 85
State Paroll Taxes P/R #4
WoombnoLl
DATE OF RATIFICATION: 08/25/98 330,052.18
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
City Treasurer � A& L GL Al Date 44,�
'44% --
Finance Director Ziz/s+s1.�- Date - �� /�Y /rF
City Manager_ �' - ' / Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
j 0 o I ,
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, August 4, 1998 - 5:00 P.M.
CALL TO ORDER Mayor Gordon at 5 05 P M
PLEDGE OF ALLEGIANCE - Councllmember Kelly McDowell
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Councllmember Wermck -
Absent
Councllmember Gaines -
Present
Councllmember McDowell -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $250 NONE
CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including
the Brown Act (Government Code §54950, et �Leq ) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or
discussing matters covered under Gov't Code §54957 (Personnel), and /or conferring with the City's Labor
Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) -
In the Matter of the Application of City of Los Angeles, OAH No L- 9604014
Hill v City of El Segundo, LASC Case No YC 030986
Hughes v City of El Segundo, LASC Case No BC 185210
Senior v City of El Segundo, WCAB Unassigned
Mosleh & Greffon v City of El Segundo, LASC Case No YC 025903
Fenwick v Civil Service Commission & City of El Segundo, 2 Civil B121282 & Los Angeles No BSO44667
El Segundo v Kilroy, LASC Case No YC 031166
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -1- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -5- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Status of City Manager recruitment
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - Meet with negotiator
for the General Employees Association (El Segundo City Employees Association) and negotiator for the
unrepresented employees
-I-
Minutes
iJ O i �C+ty Council Adjourned Meeting
fly 4, 1998 - 5 00 p in
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) - None
REPORT OF ACTION TAKEN IN CLOSED SESSION - None.
6 00 p in Council opened session for the purpose of interviewing candidates
SPECIAL ORDERS OF BUSINESS -
Interview candidates for Planning Commission and Community Cable Advisory Committee
It was the consensus of the City Council to appoint Michael Kretzmer to the Planning Commission to
a term expiring June 30, 2002, and to extend the application period for Community Cable Advisory
Committee, scheduling interviews for September 1, 1998 at 5 00 p in
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received
value of $50 or more to communicate to the City Council on behalf of another, and employees spealang on behalf of their employer, must so idenafy
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 None
ADJOURNMENT at 6 55 p in
Cindy Mortesen, City Clerk
Minutes
City Council Adjourned Meeting
-2 0 O 1:', August 4, 1998 - 5 00 p in
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 4, 1998 - 7:00 P.M.
CALL TO ORDER Mayor Gordon at 7 00 P M
INVOCATION - Rev Alexel Smith, Saint Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE - Councilmember Kelly McDowell
PRESENTATIONS -
1 Councilmember Gaines presented commendations recognizing Teen Center's REACT (Recreation
Event & Activity Committee for Teens) 1998 Scholarship winners, Derek Ernest, who will attend
Harbor College, Jessica Hancock, who will attend Cuesta College in San Luis Obispo, and Tiffany
Corallo, who will attend UC Davis
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Councilmember Wernick -
Absent
Councilmember Gaines -
Present
Councilmember McDowell -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or mare to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be
a misdemeanor and punishable by a fine of $250 Five (5) individuals addressed Council
1 In response to Mr Frank Wong, resident's requests, Mayor Gordon advised that the FAA has not
provided the City with question and answer forms, and Interim City Manager, Tun Grimmond,
explained the noise complaint form, giving examples of complaints received
2 Chad Ceretto, 210 W Acacia, requested to speak on Consent Item No. 9 and urged Council to vote
in favor of the project, questioning who would pay the schools' portion of $3,000
3 Steve Schevlm, El Segundo High School teacher and coach, spoke in support of Consent Item No
9, felt the parking lot could be used for car washes, and advised of the schools' costs.
Minutes
City Council Regular Meeting
August 4, 1998
Page 1
00A t
4. Joan Trimble, resident, suggested banning certain vehicles from parking on residential streets,
requesting feedback on her suggestions regarding limiting parking to one side of street, and
extending the red zone on each corner
5 Terry O'Brian, resident, suggested that the School District may wish to rent its lot on Imperial
Highway to residents with large vehicles
A. PROCEDURAL MOTIONS.
1 Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
MOVED by Mayor ProTem Jacobs, SECONDED by Councilmember McDowell to read all
ordinances and resolutions on this Agenda by title only MOTION PASSED BY UNANANIMOUS
VOICE VOTE. 4/0. Councilmember Wernick was absent
B. SPECIAL ORDERS OF BUSINESS.
1 Public hearing and authorization for the City Manager, or his /her designee, to commence with
the sale of the City owned property located at 160 South Sepulveda Boulevard
Mayor Gordon stated this is the time and place hereto fixed for a public hearing and authorization
for the City Manager, or his /her designee, to commence with the sale of the City -owned property
located at 160 South Sepulveda Boulevard He asked if proper notice had been given and if any
written communications had been received Clerk Mortesen, stated that public notice had been given
in a timely manner and no written communications had been received by the Clerk's office
Jim Hansen, Economic Development Director, gave a brief staff report
No individuals addressed Council and the public hearing was closed
City Attorney Mark Hensley read the following
RESOLUTION NO. 4079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA DECLARING REAL PROPERTY LOCATED AT 160 SOUTH
SEPULVEDA, EL SEGUNDO TO BE SURPLUS PROPERTY AND ORDERING ITS
SALE.
MOVED by Mayor Pro Tent Jacobs SECONDED by Councilmember McDowell to adopt
Resolution No 4079, declaring real property located at 160 South Sepulveda, El Segundo to be
surplus property and order its sale MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0.
Councilmember Wermck was absent
Minutes
City Council Regular Meeting
August 4, 1998
Page 2
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2 Public Hearing and a Resolution of the City of El Segundo, California, finding the City to be in
conformance with the Congestion Management Program (CMP) and adopting the CMP Local
Implementation Report, in accordance with California Government Code Section 65089
Mayor Gordon stated this is the time and place hereto fixed for a public hearing and adoption of a
Resolution of the City of El Segundo, finding the City to be in conformance with the Congestion
Management Program (CMP) and adoption of the CMP Local Implementation Report, in accordance
with California Government Code, Section 65089 He asked if proper notice had been given, and
if any written communications had been received Clerk Mortesen, stated that public notice had been
given in a tunely manner and no written communications had been received by the Clerk' s office.
Bellur Devaraj, Engineer, gave a brief staff report
No individuals addressed Council and the public hearing was closed
City Attorney Mark Hensley read the following
RESOLUTION NO. 4080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE
CONGESTION MANAGEMENT PROGRAM (CMP), AND ADOPTING THE CMP
LOCAL IMPLEMENTATION CODE SECTION 65089.
MOVED by Councilmember McDowell, SECONDED by Councilmember Gaines, to adopt
Resolution No 4080, finding the City to be in conformance with the Congestion Management
Program and adopting the CMP Local Implementation Code Section 65089 MOTION PASSED
BY UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent
Public Hearing concerning City of El Segundo Energy Services Performance Contracting Program
and award of contract to Landis & Staefa, Inc (contract amount = $1,641,452).
Mayor Gordon stated this is the time and place hereto fixed for a public hearing concerning City
of El Segundo Energy Services Performance Contracting Program and award of contract to Landis
& Staefa, Inc (contract amount = $1,641,452) He asked if proper notice had been given and if
any written communications had been received Clerk Mortesen, stated that public notice had been
given in a timely manner and no written communications had been received by the Clerk's office.
Ed Schroder, Director of Public Works, gave a brief staff report
No individuals addressed Council, and the public hearing was closed
It was the consensus of the Council to select Alternative No 1, in a contract amount to $2,171,979
Minutes
City Council Regular Meeting
August 4, 1998
Page 3
UO;ijE
MOVED by Councllmember McDowell SECONDED by Councllmember Gaines to award
Contract No 2615 to Landis & Staefa, Inc., Alternative No 1, for an Energy Services Performance
Contracting Program (contract amount = $2,171,979), with further review of financing in
approximately two years MOTION PASSED BY UNANIMOUS VOICE VOTE. 410.
Councllmember Wernick was absent
C. UNFINISHED BUSINESS -
1 Staff recommendation to provide staffing to fill the function of centralized procurement within the
Finance Department in the amount estimated at $28,544 for the 1998 -99 Budget (Annual fiscal
impact of $106,140 which is expected to be offset by cost savings and reduced use of legal
services )
Gavin Curran, Assistant Finance Director, gave a brief staff report
City Attorney Mark Hensley read the following
RESOLUTION NO. 4081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, ESTABLISHING A SALARY RANGE FOR THE JOB
CLASSIFICATION OF PURCHASING AGENT.
MOVED by Councllmember Gaines, SECONDED by Mayor ProTem Jacobs to direct the Human
Resources Department to implement the class specification and retain the position of Purchasing
Agent within the Business Services Division of the Finance Department This action will result in
an increase of one person in the Finance Department and a budget impact of $28,544 for the 1998-
99 fiscal year ending September 30, 1999, and adopt Resolution No 4081. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. Councrlmember Wernick was absent
2 Staff recommends that City Council modify their previous 1998 -99 budget action which authorized
an increase of one position within the City Clerk, s office, and adjust the overall staff level by a net
reduction of one part -time ( 5) position for a cost savings of $16,368 during the next fiscal year
MOVED by Mayor ProTem Jacobs, SECONDED by Councrlmember McDowell, to modify,
approve, and authorize Human Resources to retain the services of one full -time Office Specialist
assigned to the City Clerk, s Office for the prunary purpose of contract management MOTION
PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent
It was the consensus of Council to review the question of extending this position to full -time at a
later date
Minutes
City Council Regular Meeting
August 4, 1998
Page 4
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D.
1
N
E.
REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
Appointments made by the City Council on Tuesday, August 4, 1998 to Committees, Commissions
and Boards
It was the consensus of Council to appoint Michael Kretzmer to the Planning Comtmssion to a term
expiring June 30, 2002, and to extend the application period for Community Cable Advisory
Committee, scheduling interviews for 5 00 p in , September 1, 1998
It was the consensus of Council to appoint the following members to the Senior Task Force for a
period of sixty days commencing after Labor Day
Nick Gerenday
Barbara Kessener
Mona Wenzel
Jack Trystman
Donna McCarthy
Helen Blanchard
Carlota Guy
Shirley Koppelman- Gillig
Doris Ottman
Loretta Frye
It was the consensus of Council to appoint the following members for the Business License Task
Force for a period of sixty days commencing after Labor Day
Peter Zimmerman
Gary Horowitz
Frank Godoy
Ken Schofield
Ron Fernari
Sandra Jacobs
Ed Munoz
William T Mason
Carl Jacobson
Darryl Heath
William Bue
Tun Grimmond
Richard Lundquist
Ed Sakurai
Bob Mercer
Stan Sakauye
John G Gaines
Finance Director
Revised budget and operational format for the Lakes at El Segundo Restaurant
Jim Fauk, Director of Recreation and Parks, gave a brief staff report
MOVED by Councilmember Gaines, SECONDED by Mayor ProTem Jacobs to approve the
revised budget and operational format for the Lakes at El Segundo Restaurant MOTION PASSED
BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent
CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business
Minutes
City Council Regular Meeting
August 4, 1998
Page 5
10111E
Warrant Nos 249072 - 249339 on Demand Register Summary No. 02 in total amount of
$1,663,214 97, Warrant Nos 249343 - 249425 on Demand Register Summary No 30 in total
amount of $153,074 12, and Wire Transfers in the amount of $552,634 03
2 City Council meeting Minutes of July 21, 1998
3 Agreement No 2616 providing for three year Memorandum of Understanding between the City
Council and the El Segundo City Employees Association and Resolution No 4082 Fiscal Impact
$272,305 first year total compensation cost Funds are available in the City' s 1998/99 Fiscal Year
Operating Budget for the first year 5% salary increase
4 Proposed revisions to the class specification for the mid - management Job classification of Deputy
City Clerk
5 Examination plans for designated Personnel Merit System Job Classifications
6 Proposed class specification and Resolution No 4083, establishing a monthly salary range for the
new Job classification of Senior Accountant Fiscal Impact Funding for the one position Job
classification is contained in the Fiscal Year 1998 -99 Operating Budget
7 Resolution No 4084 of the City Council, rescinding Resolution Number 3996, and adopting a new
resolution approving a new Conflict of Interest Code
8 ITEM PULLED DUE TO CONFLICT BY COUNCILMEMBERS GAINES AND MCDOWELL
PULLED FOR DISCUSSION BY COUNCILMEMBER GAINES
10 Award of Contract No. 2617 to Damon Construction Company, for the construction of sidewalks
north of the Douglas Street Green Line Station (contract amount $239,300), and retain Hayer
Consultants to provide construction inspection services at $38 1hour for a not to exceed amount of
$20,000 00, Contract No 2618
11 ITEM PULLED DUE TO CONFLICT BY MAYOR GORDON
12 Disposal of surplus vehicles and equipment
Declare vehicles and equipment surplus and authorize staff to have items sold at auction, or sell for
scrap, as recommended. In addition, requesting permission from City Council to allow General
Services Manager and Business Services Manager to properly dispose of any items with no salvage
value (i e , broken chairs, etc ) when deemed necessary Staff will destroy those unsalvageable
items to prevent any unnecessary liability to the City
13 PULLED FOR DISCUSSION BY MAYOR GORDON
Minutes
City Council Regular Meeting
August 4, 1998
Page 6
0OJ1"
14 Approval of Service Agreement No 2619 with the City of Redondo Beach/South Bay Youth
Project, to provide counseling services to El Segundo youth and families between September 8,
1998 and June 30, 1999 at a cost of $27,498
MOVED by Councilmember Games SECONDED by Councilmember McDowell to approve
consent agenda items 1, 2, 3, 4, 5, 6, 7, 10, 12, and 14 MOTION PASSED BY
UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent
CALL ITEMS FROM THE CONSENT AGENDA.
8 Adoption of plans and specifications for construction of a storm dram in the 500 block of
Washington Street - Project No PW 98 -4 (estimated cost = $150,000 00)
Due to a quorum not being available for a full vote, City Attorney Mark Hensley had the two
Councilmembers who were in conflict draw straws to determine participation Councilmember
McDowell drew the straw for participation
MOVED by Mayor ProTem Jacobs, SECONDED by Councilmember McDowell, to adopt plans
and specifications for construction of a storm dram in the 500 block of Washington Street - Project
No PW 98 -4 (estimated cost = $150,000 00) MOTION PASSED BY THE FOLLOWING
VOICE VOTE. AYES: MAYOR GORDON, MAYOR PROTEM JACOBS,
COUNCILMEMBER MCDOWELL; ABSENT: COUNCILMEMBER WERNICK; NOES:
NONE; NOT - PARTICIPATING: COUNCILMEMBERS GAINES. 3/0/2.
After further review the City Attorney Mark Hensley advised Council consideration of this must
be deferred until Councilmember Wernick is present The motion was ruled null and void and the
item continued to August 18, 1998
9 Award of Contract No 2620 to Century Paving, Inc for improvements to the City parking lot at
Main Street and Mariposa Avenue - Project No. PW 97 -25, and approve of a transfer of $28,000 00
savings from the recently completed fiscal year 1997 -98 sewer mams repair project Authorize Staff
to request payment of $3,000 00 for the project from the El Segundo High School car wash
organizers (contract amount $56,906 36)
MOVED by Councilmember Gaines, SECONDED by Councilmember McDowell, to approve the
project and waive the $3,000 fee from the El Segundo High School MOTION PASSED BY
UNANANIMOUS VOICE VOTE. 410. Councilmember Wernick was absent.
11 Authorization of $172,952 49 payment to Metropolitan Transportation Authority (MTA) for
preliminary engineering /environmental assessment performed by MTA regarding Del Norte Green
Line Station
Minutes
City Council Regular Meeting
August 4, 1998
Page 7
MOVED by Councilmember Gaines SECONDED by Councilmember McDowell to authorize a
payment of $172,952 49 payment to the Metropolitan Transportation Authority (MTA) for
preliminary engineering /environmental assessment performed by the MTA regarding the Del
Norte Green Line Station MOTION PASSED BY THE FOLLOWING VOICE VOTE.
AYES: MAYOR PROTEM JACOBS, COUNCILMEMBERS GAINES AND
MCDOWELL; NOES: NONE; NOT - PARTICIPATING: MAYOR GORDON; ABSENT
COUNCILMEMBER WERNICK. 3/0/2.
13 Purchase of Frame Rate Millennium Bulletin Board System (Fiscal Impact $42,359)
MOVED by Mayor Gordon, SECONDED by Mayor ProTem Jacobs, to approve of purchase of
Frame Rate Millennium Bulletin Board System, Cost $42,359 MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. Councilmember Wermck was absent
F. NEW BUSINESS - CITY MANAGER — NONE
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilmember McDowell -
Spoke regarding the quality of the Commission/Committee applicants and the difficulty in choosing
only one
Councilmember Gaines -
Gave a brief report regarding the recent SBCCOG meeting, and Information System study.
Councilmember Wernick - Absent
Mayor Pro Tern Jacobs -
Gave a brief report regarding the recent Southern California FAA task force meeting and announced
the web site address http / /www awp faa gov /so_cal min Ms Jacobs also reported on the
Historical Preservation Committee, and referred to a recent contact with a small business owner
u0J2'
Minutes
City Council Regular Meeting
August 4, 1998
Page 8
Mayor Gordon -
1. Authorization to retain Gladstem & Associates to complete the Downtown Visioning
Project.
Received Council consensus to award Contract No 2621 to Gladstem & Associates to
complete the Downtown/Visioning Project, in an amount not to exceed $10,000 00,
addressed airport issues, a recent Board of Supervisors meeting, referred to a change in
the resolution to place the LAX expansion on the November ballot, addressed support
expressed by Mayors from Orange and Riverside Counties, and the Bay Cities Diabeites
fund raiser
In response to Mayor Gordon's question, City Attorney, Mark Hensley, advised that the
former Council approved an extension or amendment to an existing contract, and that this
type of specialized service does not need to go through the formal RFP or Bid process
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
Two (2) individuals addressed Council
1 In response to Sandra Mason, resident's question, Interim City Manager, Tun Grimmond,
advised that a major pump station is being installed on Franklin
2 Jane Friedkm, resident, felt the Safety and Noise Abatement Committee meetings should be
announced on Cable TV, and that the interview process was not done fairly
MEMORIALS: Della Wise, long time resident
CLOSED SESSION: NONE
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or
discussing matters covered under Government Code §54957 (Personnel), and /or conferring with the City's
Labor Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5.00 p m , August 4, 1998 under
"Closed Session" (if needed)
a 14
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) NONE
ADJOURNMENT at 8 55 p m to August 18,1998 at 5 00 p m
Cindy Mortesen, City Clerk
Minutes
City Council Regular Meeting
August 4, 1998
Page 9
JeJC1]
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, August 18, 1998 — 5:00 p.m.
CALL TO ORDER Mayor Gordon at 5 00 p in
PLEDGE OF ALLEGIANCE - Councilmember John Gaines
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Councllmember Wermck -
Present
Councllmember Gaines -
Present
Councllmember McDowell -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behaljof another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor andpunishable by a fine of $250 NONE
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et sec) for the purposes of conferring with the City's
Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation,
and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's
Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) -
1 In the Matter of the Application of City of Los Angeles, OAH No L- 9604014
2 Hill v City of El Segundo, LASC Case No YC 030986
3 Hughes v City of El Segundo, LASC Case No BC 185210
4 Mosleh & Greffon v City of El Segundo, LASC Case No YC 025903
5 Fenwick v Civil Service Commission and City of El Segundo, 2 Civil B 121282 and Los Angeles No
BSO44667.
6 El Segundo v Kilroy, LASC Case No YC 031166
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -0- potential case (no further public
statement is required at this time), Itgtation of litigation pursuant to Gov't Code §54956 9(c) -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - City Manager recruitment, and
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) - Meet with
negotiator, City Attorney Mark Hensley, with respect to City Manager position
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None
Minutes
City Council Adjourned Meeting
ll�gv�t 2 998
UU. of
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT at 6 55 p in
Cindy Mortesen, City Clerk
Minutes
City Council Adjourned Meeting
August 18, 1998 5.00 p.m.
U01 -, tl�n
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 18,1998 - 7:00 P.M.
CALL TO ORDER Mayor Gordon at 7 00 p in
INVOCATION - Rev John Svendsen, First Baptist Church of El Segundo — May change
PLEDGE OF ALLEGIANCE - Councilmember John Gaines
PRESENTATIONS - NONE
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Councilmember Wernick -
Present
Councilmember Gaines -
Present
Councilmember McDowell -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $250
1 Steve Wiley, 713 Hillcrest, Scout Master, requested that Council consider an alternate location for the
proposed skateboard park and that Agenda Item Nos 19 and 20 be excluded from the Consent
Calendar for discussion
2 Lacy Cook, 615 Eucalyptus, Scoutmaster, also requested that Council consider an alternate location
for the proposed skateboard park, and that Agenda Item no 19 be excluded from the Consent
Calendar for discussion
3 Steve Craig, 629 Sierra Street, requested that Council consider an alternate location for the proposed
skateboard park
4. Cathy Stebile, 408 California, requested that Council consider an alternate location for the proposed
skateboard park
5 Police Officer Bill Single, reported on the recent car shows
6 Police Officer Pete Zalaback presented Council with a plaque and t -shirts in appreciation of the City's
support of the recent car shows
Minutes
City Council Regular Meeting
August 18, 1998
it ©/'}•7(Pa8 e1
c,
A. PROCEDURAL MOTIONS
1 Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
Recommendation - Approval.
MOVED by Councilmember Wemick, SECONDED by Councilmember Gaines, to read all
ordinances and resolutions of the Agenda by title only MOTION PASSED BY
UNANIMOUS VOICE VOTE. 510.
B. SPECIAL ORDERS OF BUSINESS -
2 Public Hearing to consider proposed (Third Quarter) amendments (unfinished items) to the
General Plan and Zoning Code 1) Signs, and 6) Amplified Sound Permits, and, a Negative
Declaration of Environmental Impacts in accordance with the California Environmental
Quality Act (CEQA) Environmental Assessment EA -419A, General Plan Amendment 97 -3A,
and Zone Text Amendment ZTA 97 -3A, Third quarter Amendments Applicant. City of El
Segundo
Mayor Gordon stated this is the time and place hereto fixed for a public hearing to consider
proposed amendments to the General Plan and Zoning Code 1) signs, and 6) amplified sound
permits; and a Negative Declaration of Environmental Impacts in accordance with the
California Environmental Quality Act (CEQA) Environmental Assessment EA -419A,
General Plan Amendment 97 -3A, and Zone Text Amendment ZTA 97 -3A Third quarter
amendments Applicant City of El Segundo He asked if proper notice had been given and if
any written communications had been received. Clerk Mortesen stated that public notice had
been given in a timely manner and no written communications had been received by the
Clerk's Office
City Attorney, Mark Hensley, recommended that this item be continued to the regular City
Council meeting of September 15, 1998
MOVED by Councilmember Wemick, SECONDED by Councilmember Gaines to continue
this item to the regular City Council meeting of September 15, 1998
C. UNFINISHED BUSINESS -
3 Report on the potential for deployment of Hydrogen Sulfide Gas Odor Detection (i e., "Odor
Sniffer ") devices
Bret Bernard, Director of Planning and Building Safety, gave a brief staff report, and
responded to Council's questions
It was the consensus of Council to receive and file the Staff report, direct Staff to bring tlus
item back in one year for Council consideration, and improve hot line phone -in procedures.
Minutes
City Council Regular Meeting
August 18, 1998
Page 2
0 �1
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
CHMS Park Vista Management Operating Agreement Extension Agreement No 1888C
MOTION by Mayor Pro -Tem Jacobs, SECONDED by Councilmember Wernick, to approve
The El Segundo Senior Housing Board's recommendation to extend the Park Vista
Management Agreement No 1888C with Community Housing Management Services through
December 31, 2000 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510.
Schedule interviews of candidates for Community Cable Advisory Committee and Recreation
& Parks Commission ( "CCBs "), with filing deadline set for 48 hours prior to interviews
Mayor Gordon advised he anticipates a second resignation from the Recreation & Parks
Commission, and received Council consensus to schedule interviews of candidates for the
Community Cable Advisory Committee and Recreation & Parks Commission for
approximately 6 00 p in , Tuesday, September 1, 1998, to be continued, if necessary
Appropriate $350,000 and approve the LAX Intervention Project for $1,225,000 as discussed
by City Council July 21, 1998
MOTION by Mayor Pro -Tem Jacobs, SECONDED by Councilmember Wemick, to
appropriate the transfer of $350,000 and approve the LAX Intervention Project for
$1,225,000 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call
for discussion of an item is made, the item(s) will be considered individually under the next heading
of business
Warrant Numbers 249426 - 249745 on Demand Register Summary Number 03 in total amount
of $713,32100, Warrant Numbers 249749 - 249783 on Demand Register Summary Number 31
in total amount of $137,814 97, and Wire Transfers in the amount of $1,066,723 15
ITEM PULLED FOR DISCUSSION BY COUNCILMEMBER WERNICK
ITEM PULLED FOR DISCUSSION BY COUNCILMEMBER WERNICK
10 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON
I I ITEM PULLED FOR DISCUSSION BY MAYOR GORDON
12 Request for approval of two approximately 827.25 square foot wall signs and two temporary
banners for Hughes Electronics to be located on the top of the northeast and southeast facing
walls of 200 North Sepulveda Boulevard (Sign Plan 98 -21) Applicant Hughes Electronics.
Minutes
City Council �gQs Meeting t 18, 1998
Page 3
13 Request for proposals (RFP) and statements of qualifications from qualified consultants to
prepare a requisite update of the General Plan Housing Element Fiscal Impact Not to exceed
$30,00000
14 ITEM PULLED FOR DISCUSSION BY COUNCILMEMBER McDowell
15 Revised class specification and adoption of Resolution No 4086 of the City Council of the
City of El Segundo, establishing a new monthly salary range for the job classification of
Community Cable Program Supervisor Fiscal impact Funding for the adjusted salary range
is included in the Fiscal Year 1998 -99 Operating Budget
16 Revised class specification for the new Mid - Management job classification of Business
Services Manager and adoption of Resolution No 4087 of the City Council of the City of El
Segundo, California, increasing the basic monthly salary range by 5 %. Fiscal Impact
Funding for the one - position job classification is contained in the Fiscal Year 1998/99
Operating Budget
17 Resolution No 4088 of the City Council of the City of El Segundo, California, providing a
2% salary increase for the City's part -time temporary employees Fiscal Impact $12,630
annualized cost Funding for the increase is contained in the City's 1998 -99 Fiscal Year
Operating Budget
18 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON
19 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON
20 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON
21 Resolution No 4089 of the City Council of the City of El Segundo, California, approving the
application for funds in the amount of $41,000 from the Los Angeles County Regional Park
and Open Space District per Parcel Discretionary Grant Program for El—Segundo Roller
Hockey Rink
22 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON
23 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON
24 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON
MOVED by Councilmember Wernick, SECONDED by Mayor Pro -Tem Jacobs to approve consent
agenda items 7, 12, 13, 15, 16, 17 and 21 MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0.
CALL ITEMS FROM CONSENT AGENDA
8 City Council meeting minutes of August 4, 1998
City Attorney, Mark Hensley, requested that this item be continued to the next City Council
meeting
Minutes
City Council Regular Meeting
August 18, 1998
9 Page 4
�i�i��r
9 Plans and specifications for construction of a storm drain in the 500 block of Washington
Street - Project No PW 98 -4 (estimated cost = $150,000 00)
Councilmember Wernick commented that the storm drain will now be constructed on
Washington Street
MOVED by Councilmember Wernick, SECONDED by Mayor Pro -Tern Jacobs, to approve
the plans and specifications for construction of a storm drain in the 500 block of Washington
Street — Project No PW 98 -4 at an estimated cost of $150,000 MOTION PASSED BY
THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, MAYOR PROTEM
JACOBS, AND COUNCILMEMBER WERNICK, NOES: NONE. NOT-
PARTICIPATING: COUNCILMEMBERS MCDOWELL AND GAINES. 3/0/2.
10 Acceptance of the Roller Hockey Rink (Phase 1) construction in Recreation Park (final
contract amount = $55,999 00
Recreation & Parks Director, Jim Fauk, gave a brief report, responding to Council's
questions
In response to concern expressed by Ed Swmsley, 413 Center Street, Interim City Manager,
Tim Gnmmond felt that a finding for sole source vendor could be found to expedite this
program
MOVED by Mayor Gordon, SECONDED by Mayor Pro -Tern Jacobs to accept Phase 1 of
the Roller Hockey Rink construction in Recreation Park (final contract amount = $55,999)
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
11 Resolution No 4085 of the City Council of the City of El Segundo, California, authorizing
stop signs for eastbound and westbound Pine Avenue at Kansas Street
MOVED by Councilmember Wernick, SECONDED by Mayor Pro -Tem Jacobs to adopt
Resolution No 4085 of the City Council of the City of El Segundo, California, authorizing
stop signs for eastbound and westbound Pine Avenue at Kansas Street MOTION PASSED
BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, MAYOR
PROTEM JACOBS, AND COUNCILMEMBER WERNICK. NOES: NONE. NOT-
PARTICIPATING: COUNCILMEMBERS MCDOWELL AND GAINES. 3/0/
14 Professional Services Contract No 2625 with MRH Structural Engineers for professional
plan checking services of structural and special high -rise construction projects on an "as-
needed" basis The amount to be paid the Contractor under this agreement is estimated to
exceed ten thousand dollars ($10,000), and, therefore requires City Council review and
approval
Councilman McDowell felt that Sections 9 and 21 should be integrated
MOVED by Councilmember Gaines, SECONDED by Councilmember Wernick to approve
Professional Services Contract No. 2625, merging Sections 9 and 21, with MRH Structural
Engineers for professional plan checking services of structural and special high -rise
Minutes
City Council Regular Meeting
August 18, 1998
�0;�,,( Page
construction projects on an "as needed" basis MOTION PASSED BY UNANIMOUS
VOICE VOTE. 510.
18 Request for Proposal (RFP) to Update City Circulation Element and authorization of
solicitation of proposals
Council expressed concern regarding the timeline for this project, and requested that Staff
evaluate possible ways to shorten the procedure
MOVED by Mayor Gordon, SECONDED by Councilmember Gaines to approve the Request
for Proposal to update the City's Circulation Element and authorize solicitation of proposals
MOTION PASSED BY UNANIMOUS VOICE VOTE. 510.
19 Contract with Lawrence R Moss & Associates to design and prepare plans for the El Segundo
Skateboard Park Fiscal Impact $19,500
It was the consensus of the Council that Staff evaluate alternate locations for the proposed
skateboard park which will not impact the Boy Scouts, and to continue this item to a future
meeting
20 Resolution of the City Council of the City of El Segundo, California, approving the
application for funds in the amount of $33,535 from the Los Angeles County Regional Park
and Open Space District per Parcel Discretionary Grant Program for El Segundo Skateboard
Park
It was the consensus of the Council to continue this item to a future meeting
22 Third amendment extending the following City Residential Sound Insulation (RSI) Contracts
a Contract No
2566
— G B Construction - through December 31, 1998
b Contract No
2565
— G B Construction - through December 31, 1998
c Contract No
2564
— T & M Construction — through December 31, 1998
d Contract No
2563
— G B Construction — through December 31, 1998
e Contract No
2562
— G B Construction — through December 31, 1998
f Contract No
2561 —
G B Construction — through December 31, 1998
g. Contract No
2560
— G B Construction — through December 31, 1998
h Contract No.
2550
— Peerless Products Inc — through December 31, 1998
1 Contract No
2300 —
Wyle Laboratories — through August 18, 2008
In response to Councilmember McDowell's question, Special Projects Manager, Harvey
Holden, advised that the majority of the contracts are anticipated to be completed by
December 31, 1998, while Wyle Laboratories are working on additional projects
MOVED by Councilmember Wernick, SECONDED by Councilmember McDowell, to
approve the third amendments to the City Residential Sound Insulation (RSI) Contracts
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
23 Solicitation of bids for an annual contract for sidewalk, curb and other minor repairs - Project
No PW 98 -3 (budgeted amount $50,000 00)
Minutes
City Council Regular Meeting
August 18, 1998
Page 6
,;Ofl31
This item was considered in conjunction with Agenda Item No 24
24 Award of Contract No 2627 with HiTech Pro Construction Co for sidewalk replacement,
handicap ramps and new sidewalks on Grand Avenue - Project No PW 97 -26 (contract
amount = $73,310 00)
In response to Mayor Gordon's questions, Public Works Director, Ed Schroder advised that
the agenda item is an annual contract for sidewalk replacement, handicap ramps and new
sidewalks on Grand Avenue, that subcontracts will be begin early September to correct
identified sidewalks damaged by tree roots
MOVED by Mayor Gordon, SECONDED by Councilmember Wernick, to approve
solicitation of bids for an annual contract for sidewalk, curb and other minor repairs, and to
award Contract No 2627 with HiTech Pro Construction Co for sidewalk replacement,
handicap ramps and new sidewalks on Grand Avenue — Project No PW 97 -26, in a contract
amount of $73,310 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510.
Council requested Staff to solicit interest from residents by heavy advertising
F. NEW BUSINESS - CITY MANAGER - NONE
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
- Councilmember McDowell - NONE
Councilmember Gaines
Councilmember Gaines thanked Public Works for their work on oil reclamation, suggesting
weekend disposal, reported on a recent LA Airport Advisory Committee Meeting, advising
that all candidates for political office are being requested to take a stand regarding Airport
expansion, and advised he will be in Washington at the beginning of September, and will
promote the City's views regarding Airport expansion
- Councilmember Wernick
Councilmember Wemick solicited volunteers for the California Mentors Summit on
September 14, 1998 in the Disneyland Hotel, reported on a recent Hyperion Meeting,
referred to an article in the "LAX Reader ", gave a brief update on the Morengo Indians
amicus brief, announced the Oil Recycle program, Monday thm Friday, 7 30 am — 4.00
p in, and offered Councilmembers use of her book, "First and Foremost Airport", which
states there would be no need for expansion through 2025
Minutes
City Council Regular Meeting
August 18, 1998
Page 7
,i0'.) 3
Mayor Pro Tern Jacobs
Mayor Pro -Tem Jacobs reported on a recent meeting regarding LAX expansion advising that
the concern is now regional, thanked the Library staff for the Summertime Story Time
Program, advised that Sue Carter, Friends of the Library, has initiated a program of
videotaping historic homes and requested that sellers contact Sue of their plans to sell older
homes, and stated she enjoyed the recent car show.
Mayor Gordon
Mayor Gordon offered FAA responses to any interested residents, reported that the outcome
from recent Airport Expansion meetings demonstrated growth in population and jobs in the
Inland Empire, and not the LAX area, announced that the City of Inglewood has now joined
the fight against LAX expansion, advised that the City of Los Angeles has agreed to repair
Imperial Highway and requested that Staff prepare a letter of confirmation for the Mayor's
signature, but that the median landscaping was found to be too costly at this time, advised
that the City is committed to eliminating traffic accidents on Imperial, thanked General Cook
for his assistance, commended Recreation & Parks swimming program at the Plunge, and
announced the Youth Drama presentation of "Damn Yankees" on August 21 -29, at 7 00 p in
in the El Segundo High School Auditorium 640 Main Street
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals Who have
received value of $50 or more to communicate to the City Council on beha /jof another, and employees speaking on beha[Jof their employer,
must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 -
NONE
MEMORIALS - NONE
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec 54960, et sue) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing
matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor
Negotiators, as follows.
Continuation of matters listed on the City Council Agenda for 5.00 p in , August 18, 1998 under "Closed
Session" - NONE
REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE
ADJOURNMENT at 8 42 p in
Cindy Mortesen, City Clerk
Minutes
City Council Regular Meeting
August 18, 1998
Page 8
EL SEGUNDO CITY COUNCIL MEETING DATE: September 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Purchase and installation of Border Patrol roller hockey dasherboard system - (fiscal impact $59,320 00)
RECOMMENDED COUNCIL ACTION:
Approve purchase of Border Patrol dasherboard system as a sole source
INTRODUCTION AND BACKGROUND:
As part of the 1998 -99 Capital Improvement Project budget, the City Council approved funding the second
phase of constructing the City's roller hockey rink at Recreation Park The second phase includes the
dasherboards as well as goals, fencing, concrete walkway, a retaining wall, benches and bleachers
DISCUSSION:
After much research which included many visits to roller hockey rinks, the Recreation and Parks Commission,
staff and Ell Segundo Roller Hockey representatives concluded that the Border Patrol Company's dasherboard
system was the ideal system to meet the needs of the El Segundo rink The City had directed the architect
designing the rink to speafically call out the Border Patrol system in the plans and specifications for the second
phase of the project
ATTACHED SUPPORTING DOCUMENTS:
Border Patrol quotation dated August 19, 1998
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
ProjecUAccount Budget:
ProjecUAccount Balance:
Account Number:
Project Phase:
Appropriation Required,
(Discussion continues on the next page.......)
No
Yes
$59,32000
$104,00000
$104.000.00 Date: 821/98
-Y /?�
Jim IFwk. Director of Recreation and Parks
Page 1 of 2
N \COUNCIL\PW -SEPT1 02 (Monday 8/24/98 4d Q r,
DISCUSSION: (continued)
The Border Patrol system has several unique features which makes it superior to other products on the market
The system has features such as 3/4" thick U V stabilized, natural white high density polyethylene panels, a
unique surface mounting and uses stainless steel fasteners to avoid rusting and provide maintenance free long
life, and the combination of the secuny fencing Into the dasherboards thereby eliminating the need for a
separate security fence This Is a system that can only be purchased directly from "Border Patrol" and requires
manufacturer approved installation Based on the above Information, staff feels It Is In the best interest of the
City to proceed with the purchase and Installation of the Border Patrol dasherboard system on a sole source
basis The remainder of the second phase Improvements will bid as a public works contract
Staff has received the attached quotation from Border Patrol It Is requested that staff be authorized to
purchase the Border Patrol dasherboard system, Including goals and the Installation of the system for the
quoted price of $59,320 00 This cost Includes basic nnk $34,281 00, option #2 installation $16,000 00, option
#3 yellow klckplate $2,566 00, option #4 colored top cap $1,285 00, option #5 hockey goals $1,250 00, and
$3,938 00 for sales tax and delivery
Page 2 of 2 (1
N \C0UNCIL \PW -SEPT1 02 (Monday 8/24/9810 00 n !) J c
August 19, 1998 Quote #98365 1*110 aped systems. Inc.
AUG 2 0 1998 481' Pxk Glee Bead
Bellur Devaraj eennespWi , UN 95116
PUBLIC WORKS T -61295233F- 6129296192
City of El Segundo ENGINEERING 1.100109 RINK
350 Main Street www.borderp*oteom
El Segundo, CA 90245
Thank you for your interest in Border Patrol® Rink Systems. Per our discussion, we propose to
furnish our BP Pro 3000 outdoor &arced dasher board system, that consists of the following:
RINK LAYOUT-
- 170'-0" long x 70' -0" wide x 20' -0" radius.
-SIX 2' -6" player gates.
-ONE 4' -0" equipmentlaccess gate.
PANEL CONSTRUCTION-
-Facing 3/4" thick U.V. stabilized, natural white high density polyethylene.
-Top cap rail 3/4" thick x 3" wide U.V stabilized, natural white high density polyethylene.
-All gate hardware and fasteners are weather treated for corrosion resistance.
FRAMING
- 2" x 2" square I I gauge steel tube support posts.
- 2" x 2" x 1/8" steel angle crossmembers.
- All framing is hot -dip galvanized for corrosion resistance.
CONTAINMENT SYSTEM:
-7-0" high, 6 gauge vinyl coated chain link fence on sides of the rink, but not front of the players,
penalty area, but in front of officials area.
-7' -0" high, 6 gauge vinyl coated chain link fence on ends and radius comers of the rink.
-1 3/8" CQ 20 support posts, 13/8" CQ 20 crossmembers, connectors, hardware, caps.
MISC:
-1 year warranty
- Protective comer pads.
- Installation instructions.
RINK PRICE DELIVERED ..................... ............................... S 34,281.00
(Prices do not include: All applicable sales tax, shipping, installation, players /penalty/officials
boxes.)
U003E
Bellur Devaraj Quote #98365
Page 2
ADDITIONAL OPTIONS:
OPTION #1: Installation Supervisor for 50 hours
(400 to 450 additional man-hours will be required to complete installation. Competent manpower
to be supplied by owner. Owner to supply necessary tools, equipment, and materials during
installation (for example: forklift, generator, auger, cutting saw, etc.). If conditions are not met
additional charges may be accessed and installation may take longer. Additional days can be
purchased @ $600 00 per day.)
Price .......................
Accept
Decline
....... $ 5,200.00
OPTION #2 Complete Installation by an Approved Border Patrol Crew
Owner to supply necessary tools, equipment, and materials during installation (for example: forklift,
generator etc.).
Price .......... .. ......
Accept
Decline
... $ 16,000.00
OPTION #3: Yellow Keekplate Option
-3/4" thick x 6" high U.V. stabilized, NHL gold color, high density polyethylene.
- Kickplate to be cut, drilled, and countersunk for attaching on -site.
-All fasteners are color matched and weather treated for corrosion resistance.
Price ..... ............................... ..... ............................... $2,56600
Accept Decline
u0(i3;
Bellur Devaraj Quote #98365
Page 3
OPTION #4: Colored Top Cap Option
-3/4" thick x 3" wide U.V. stabilized, color TBD, high density polyethylene.
-Top Cap to be cut, drilled, and countersunk for attaching on -site.
-All fasteners are color matched and weather treated for corrosion resistance.
- Available in blue, black, green, and red.
Price......................................................... ............................... $ 1,285.00
Accept Decline
OPTION #5 • Strung Pro In -line Hockey Goals (pair)
Includes complete goal set (Net, Pad, Skirt & Frame) — no assembly required.
Price........... ................................... ............................... $ 1,250.00
Accept
SALES TERMS.
OPTION # 1
Decline
Prepay the cost of the rink with your order ( 1% discount)
OPTION # 2
On approved credit (OAC) the following schedule to be followed:
- 30% of total contract value when the order is received
- 50% of total contract value 7 days prior to shipment.
- 20% of total contract value 10 days after the rink is shipped
OPTION # 3
Arrange for a Border Patrol lease.
4'(0,138
Bellur Devaraj Quote #98365
Page 4
DELIVERY: Six weeks from signed approval of drawings.
This bid is subject to review and acceptance by In -Line Sport Systems, Inc of all contract documents and may be withdrawn without
penalty at anytime before contract execution If accepted, sign and return one copy, and retain a duplicate for your files When
approved by one of our officers and returned, it becomes a binding contrail. This quotation is subject to change, withdrawal, or
cancellation until accepted by you If your acceptance is not received by us within 30 days from the date hereof, this quotation shall
automatically expire In -Line Sport Systems retains a security interest in all the products covered in this agreement until all sales
terms have been met In addition, the purchaser agrees to sign any additional documents for in -Lme Sport Systems to perfect its
security interest in the products.
The above proposal is accepted.
0
CC. Dave Banel
Shipping: As per schedule and
(Shipping schedule is based on imme
Brian
Date
Approved By
Jay Moore
,0039
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EL SEGUNDO CITY COUNCIL MEETING DATE: 9 /1 198
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Purchase of Media 100 Non - linear editing system and expanded hard drives
Approve ProMax Technology as vendor for Media 100 Non - linear editing system
INTRODUCTION AND BACKGROUND:
In July, 1998 the El Segundo City Council approved funds for the purchase of a new
Media 100 non - linear editing system and expanded hard drives for the City's cable
section. In August, 1998, the City solicited bids from established Media 100 vendors
with additional hard drives for expanded storage capabilities On August 18, three bid
packets listing detailed specifications were opened, with ProMax Technology submitting
the lowest bid, $19,389 61
DISCUSSION:
This new system will be utilized by Cable staff to edit numerous community programs
for Community Cable Channel 22 The expanded hard drives for both the new and
current non - linear systems will allow more than one program to be edited and stored on
the computers at any given time.
ATTACHED SUPPORTING DOCUMENTS:
Bid Opening Log
FISCAL IMPACT:
(Check one) Operating Budget:_ Capital Improv Budget-_
9.3
Amount Requested $189.61
Project/Account Budget
Project/Account Balance
Account Number. 001 - 400. 6601-8104
Project Phase:
Appropriation Required • Yea_ No
980901 med100 082198 8 55am
A04
CITY OF EL SEGUNDO
BID OPENING LOG
NO. RF -W05
NON - LINEAR EDITING SYSTEM
Date of RFP Opening August 18, 1998
Time of RFP Opening 1100 A M
Place of RFP Opening City Clerk's Office
1. Pro Max Technology
16 Technology Drive, #106
Irvme, California 92618
Richard Smith
Steady Systems, WDE
931 N. Cole Avenue
Hollywood, California 90038
X
Ig3?9.�I
A -Vidd Electronics Co .'
3920 Gilman Street
Long Beach, California 90815 9i g0 U Fi a2
Staff Present- G City Clerk's Department
C . City Clerk's Department
Recreation & Parks Department
o V14
EL SEGUNDO CITY COUNCIL MEETING DATE, September 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING. Consent
AGEROK DESCRIPTION
Approve the annual contract of Progressive Solutions, Inc, (P S I ) for the 1998/99 fiscal year (September 1,
1998 through September 30, 1999 (1998 /99 fiscal impact $94,000) with a 4 month extension option (1999/00
fiscal impact $29,000)
COUNCIL ACTION7
That the City Council approve P S I's contract for FY 1998/99 and approve extension of their services for
P S I' s software maintenance, InfoComp software maintenance, and hardware maintenance for the H P
3000 mainframe through September 30,1999 with a 90 day cancellation clause
INTRODUCTION AND BACKGROUND:
The City installed the InfoComp software in 1985 Subsequently, when InfoComp went out of business the
City contracted with P S I to support this software in 1988
DISCUSSION
The City currently contracts with P S I to license and maintain business license, cashiering, utility billing and
Adager software maintenance, in addition to providing custom programming three days each week The
cashiering software and hardware support will be extended only through December 31, 1998 Conversion
efforts for the new cashiering system should be completed by that date The contract programmer has been
a valuable asset by assisting staff with the conversion of data from the old InfoComp system to the new Eden
finance software, the remaining systems conversions, general ledger, budget, business license, and utility
billing will require ongoing support by knowledgeable programmers as the files are converted to year 2000
compliant systems
Staff is not aware of any other firm in the greater Los Angeles area that is currently able to support this now
defunct software company's product Staff believes that fact coupled with the City's eleven -year history with
this vendor is adequate reason to extend P S I 's contract through September 30, 1999 without formal
bidding An option to extend the contract through January 31, 2000 at an estimated cost of $7,250/mo has
been agreed to, and is a prudent option given the many conversion efforts which must be accomplished
The proposal contracts do not conform to the City's standard requirements with respect to insurance,
liability/indemnification issues and other standard City contract provisions Because the City cannot obtain
service elsewhere, it is recommended that the City enter into the agreements
ATTACHED SUPPORTING DOCUMENTS'
Order Number 1A, System Support Agreement, Software Maintenance Agreement, and Hardware
Maintenance Agreement
Operating Budget
Capital Improvement Budget*
Amount Requested.
Project/Account Budget-
Project/Account Balance:
Account Number
Project Phase
Appropriation Required:
FY 1998/99 $94,000 — FY 1999/00 $29,000
Date
.,0"14.
SYSTEM SUPPORT AGREEMENT (AGSS)
INTRODUCTION
Progressive Solutions, a California corporation herein after referred to as "Consultant" and the
City of El Segundo, a municipal corporation herein after referred to as "Client ", agree that the
following terms and conditions shall apply to any Client order for System Support Services
11. SERVICES PROVIDED BY CONSULTANT
Consultant offers both scheduled and non scheduled System Support Services Consultant shall
assign to Client a site manager and one or more service representatives The site manager shall be
responsible for answering questions regarding billing, scheduling, support services and special
projects For Clients without a scheduled Consultant provided on -site manager, Consultant's
service representative(s) shall coordinate on -site assignments directly with Client during
scheduled support Client and Consultant mutually agree that all scheduling changes must be
approved by the site manager
Upon direction from Client, Consultant will
a Assist in managing computer operations
b Design custom programs /systems
C Develop custom programs /systems
d Document existing and future programs /systems
e Maintain /modify existing and future programs /systems
Consultant, upon acceptance of an order from Client for Special Projects, will
a Perform emergency support via telephone or on -site visit at Consultant's option
b Assist in development and implementation of computing master plans
c Draft specifications for desired systems and assist with hardware /software selection
and/or implementation
d Perform needs assessments to identify areas for cost effective computer automation
e Provide formal software training sessions
f Provide other specialized consultation
In order for the site manager to create cost and time estimates for Special Projects, detailed
requirements must be provided Client may request creation of these requirements by Consultant
during scheduled support
All cost and time estimates for special projects must be prepared by the site manager and
approved in writing by Client prior to commencement of each special project All special projects
are performed as additional support services
Ill. RESPONSIBILITIES OF CLIENT
Client during the term hereof, shall designate an employee of the Client who shall identify
projects, formulate priorities, provide direction for the Consultant's service representative(s), serve
as liaison between departments, coordinate project implementations, and monitor Consultant's
performance
Client will provide Consultant with adequate working space and facilities in an environment
which conforms to local laws and regulations Client shall reimburse Consultant for any local
licenses and/or permits required to provide service under this Agreement
AGSS(2 3) Page I pJ O D 4
SYSTEM SUPPORT AGREEMENT (AGSS)
Client is responsible for maintaining a backup procedure external to Consultant supplied
procedures /products for reconstruction of lost or altered files, data, or programs to the extent
deemed necessary by Client, and for actually reconstructing any such materials
A representative of Client shall be present at the work location at all times while Services are
being performed by Consultant Consultant's personnel will not enter or remain at Client's facility
in the absence of Client's personnel
If Client desires Consultant to treat as confidential financial, statistical, personnel, or technical
data relating to Client's business, then Client must submit such data to Consultant in writing
marked as confidential Consultant will then instruct its personnel to protect the confidential
nature of such information for one year by using the same degree of care as Consultant uses with
similar data which Consultant designates as confidential However, Consultant shall not be
required to treat as confidential any data which is, or becomes, publicly available, is already in
Consultant's possession, is independently developed by Consultant outside the scope of this
Agreement, or is rightfully obtained from third parties
Client at Consultant's request, shall submit such test data and materials as may be specified and
requested by Consultant in order to enable Consultant to test all aspects of any applications,
improvements, or systems to be developed hereunder for the Client prior to the utilization of such
improvements or new systems
Client shall provide from its own personnel the staff required for the departmental operation of the
input and output devices associated with the computer system The Client shall cause such
individuals to be designated and shall permit such personnel adequate time to be trained by the
personnel of the Consultant
Client shall notify Consultant promptly when it believes that application programs developed or
maintained by Consultant are malfunctioning
IV. CHARGES
The basic monthly service charge described in Order Number I, which is incorporated by
reference herein, shall entitle Client to on -site support services during regularly scheduled times
Out -of- pocket expenses such as travel and telephone associated with servicing the Client will be
billed separately, and will not exceed the requested and approved amount set by the Client
If Client requests service during normal business hours and outside of the regularly scheduled
times, service will be billed at one and one half times the base hourly rate in effect at the time of
service If Client requests service outside of normal business hours, service will be billed at two
times the base hourly rate in effect at the time of service All client service requests are subject to
such minimum response charges as may then be in effect
Additional support services may be requested by Client during the terms of this Agreement, and
may be submitted on separate supplements to this Agreement
Charges for additional support services will be invoiced to Client at the hourly rate in effect at the
time of service and shall be payable fifteen (15) working days from receipt of invoice Consultant
will submit invoices which reflect the date of service, staff -hours expended and a description of
the services rendered
Any payments not received by Consultant within the contractually specified period shall be
subject to a finance charge of 05% per day from the invoice date up to and including the date
payment is received
AGSS(2 3) Page?ji:06) 4 �;
SYSTEM SUPPORT AGREEMENT (AGSS)
V. RATE CHANGES
Annually and prior to the month of May, the hourly /monthly fee, shall be reviewed by the parties
and upon the agreement of both, the hourly /monthly fee shall be adjusted to reflect current
economic indicators This adjustment will go into effect July I of each fiscal year
VI. OWNERSHIP
Consultant shall maintain all rights of ownership and title to any source code, object code,
reference material, or any part thereof developed by Consultant The non - exclusive and non-
transferable right to use software developed under this Agreement and confidential information or
capabilities of software developed under this Agreement shall rest with Client in perpetuity at no
additional cost Client agrees that the software developed by Consultant and all copies and
versions thereof made by the Client shall be and shall remain the sole property of Consultant
Client agrees to include Consultant's proprietary notice on all copies, in whole or in part, and in
any form made by the Client except copies made for back -up purposes Client further agrees to
provide Consultant with free access to and use of all resources required to create a copy of
software developed by Consultant under this Agreement and to verify functionality of the copy
Because of the confidential nature of proprietary software and any accompanying documentation
supplied under this Agreement, it is agreed that except as may be required by law, Client shall not
sell, give, or lease software developed under this Agreement or any of the confidential
information or capabilities of software developed under this Agreement to any other firm or
person or group without the express written approval of Consultant, and Client shall further use
it's best efforts to maintain the security thereof Consultant's consent to allow a third party to
maintain software developed by Consultant under this Agreement shall not be unreasonably
withheld
VII. ACCESS
Client shall provide Consultant with free access to and use of all information and facilities
determined necessary by Consultant to provide System Support In addition, Client shall maintain
its dial -in modems and telephone lines for outside access by Consultant to Client's computer(s)
VIII. LIMITATION OF LIABILITY
Because of the many and uncertain factors which may affect the result of Consultant's
performance, Consultant does not make any guarantee or representation as to the results of
scheduled or emergency performance Any provision which describes, quantifies, forecasts, or
projects, to any extent, the results of Consultant's performance hereunder is an estimate only and
is not an agreed -upon level of performance for which Consultant shall be responsible in the event
it is not achieved Consultant will make every reasonable effort to meet any performance dates
quoted However, Consultant will not be liable for its failure to meet quoted dates or for any
delay in performance of scheduled or emergency support services
Consultant shall not be responsible or liable for any loss, damage, detention, or delay caused by
war, invasion, insurrection, riot, the order of any civil or military authority, fire, flood, earthquake,
weather, lockouts, strikes, other labor disputes, the failure of Consultant's suppliers to meet their
contractual obligations or, without limitation, any other cause beyond Consultant's reasonable
control which shall include resource availability
Consultant shall not be held responsible for losses resulting from errors in systems or programs or
for errors in work which shall result from erroneous source materials submitted by the Client,
when such errors would not have been detected or reasonably could not have been detected by
testing and verification of such materials to the extent determined reasonable and prudent
according to standards prevailing in the data processing industry Consultant shall be responsible
for the correction of errors at its expense solely when such errors are the result of work performed
AGSS(2 3) Page 3u fj{`1 4 F'
IX
SYSTEM SUPPORT AGREEMENT (AGSS)
as a special project Consultant shall in no event have obligation or liabilities for incidental or
consequential damages in connection with any services provided for under this Agreement With
the exception of any claim involving software ownership, in no event shall either party's liability
to the other, if any, for any reason, exceed the amounts provided by the public liability insurance
coverage specified in Section X
INDEMNIFICATION
Client acknowledges that the use of the computer, operating systems, and application programs
shall be under the Client's exclusive management and control and the Client shall be responsible
for assuring their proper use Consultant shall not be liable for personal injury or physical
property damage except if caused by Consultant's negligence Client shall indemnify, defend and
hold Consultant harmless from any third party claim for loss, costs or damages arising out of the
Client's use or possession of, or performance with, the computer, operating systems or application
programs
Consultant represents that it has sole proprietary interest, or has otherwise paid any and all
applicable licenses or other fees and costs as to any and all software which Consultant may
provide to Client in the performance of this Agreement In the event of any alleged infringement
on any proprietary interest arising out of Client's use of software and related materials provided by
Consultant in performance of this Agreement I) Consultant shall indemnify, defend and hold
Client harmless from any third party claim for loss, costs or damages and 2) Consultant shall
replace such software and related materials without additional charge, with a compatible,
functionally equivalent and nomnfringmg product, modify the software and related materials to
avoid the infringement, or obtain at Consultant's expense, any necessary license in order for Client
to continue use of such provided software and related materials
GENERAL PROVISIONS
Consultant shall peiform services under this Agreement as an independent contractor, neither
Consultant nor its officers, agents or employees shall be considered employees of the Client
Rights and obligations of Consultant with Client shall arise only from this Agreement Consultant
shall retain all responsibility and authority over its officers, agents and employees, relating to
fulfilling its obligations under this Agreement
Consultant, prior to the initiation of services under this Agreement, shall procure and maintain
a Workers Compensation Insurance coverage for its employees as prescribed by the State
of California
Comprehensive Automobile Bodily Injury and Property Damage Liability Insurance,
with limits not less than $100,000 each person, $300,000 each occurrence and $20,000
property damage
Public Liability Insurance with limits not less than $500,000
Consultant agrees to furnish Client with certificates of insurance evidencing the required
coverages upon request
Client hereby acknowledges and agrees that the value of the Services provided and Client's
ultimate system performance is a function of the accuracy and completeness of the information
and data that Client gives to Consultant
During the term of the relationship between Client and Consultant ( "Services Period "), and for a
consecutive one (1) year period following termination of Services for any reason, whether
voluntary or involuntary (the "Post Services Period "), Client shall not directly or indirectly, or by
action in concert with others, induce or influence, or seek to induce or influence, any employee,
AGSS(2 3) Page 4 of 6 0,147
SYSTEM SUPPORT AGREEMENT (AGSS)
agent, independent consultant, or other business affiliate of Consultant ("Consultant Associate")
to terminate histher relationship with Consultant.
Client acknowledges that should he violate any of the covenants contained in this Agreement, it
will be difficult to determine the resulting damages to Consultant and, in addition to any other
remedies Consultant may have, Consultant shall be entitled to temporary and permanent
injunctive relief without the necessity of proving actual damages, or posting bond
To compensate Consultant for his investment of time training said Consultant Associate (as that
term is defined above) and to Compensate Consultant for having to retrain a new Consultant
Associate, Client agrees that for every Consultant Associate who Client retains as a consultant
during the Services and Post Service Periods, Client shall pay Consultant 50% of all gross moneys
spent for services with said Consultant Associate during the first year following termination of the
relationship For each Consultant Associate that Client retains as an employee, Client agrees to
pay Consultant a fee equal to 50% of the solicited Consultant Associates' first year salary
Waiver of strict performance of any provision of this Agreement shall not be deemed a waiver nor
shall it prejudice the waiving party's right to require strict performance of the same provision or
any other provision in the future unless such waiver has rendered future performance
commercially impossible
Neither party shall have any authority, and neither party shall represent that it has any authority,
express or implied, on behalf of the other party, except as provided in this Agreement
Neither party may assign or transfer this Agreement, or any Supplement, without the other party's
prior written consent Consultant may not delegate performance of its obligations to a Consultant
designated service agent without the Client's prior written consent Consent of either party shall
not be unreasonably withheld
All notices, including notice of termination provided for hereunder, shall be delivered to that party
in writing at the respective party's address indicated on the following page Notice shall be
sufficient if sent by fast class mail, such notice shall be deemed to have been received by
addressee forty eight (48) hours after deposit thereof in the United States mail
XI. TERMINATION
The term of this Agreement shall be until September 30, 1999 Thereafter, the term of this
Agreement shall be automatically extended for I additional year
This Agreement may be terminated by either party because of a breach by the other of any
material provision contained herein or without cause when either party gives the other ninety (90)
days written notice of termination
In the event of the termination of this Agreement or any extension or renewal thereof, in
accordance with the provisions of this section, and if Client so elects during the period after notice
has been given and preceding the termination of this Agreement or any extension or renewals
thereof, Consultant agrees to provide training for Client's employees Client shall be charged for
such additional training services in accordance with the provisions of Section IV
After the termination of System Support Services, Consultant is under no obligation to retain staff,
listings, or documentation, nor is Consultant obligated to provide support in any other way With
the exception of documentation provided by Consultant to Client under this Agreement, Client
agrees to return any and all materials proprietary to Consultant which do not impact the operation
of software developed by Consultant under this Agreement
AGSS(2 3) Pa$e 5ibwo 4 8
SYSTEM SUPPORT AGREEMENT (AGSS)
XII. EXECUTION
This Agreement and any Supplements executed pursuant hereto constitute the entire agreement
between the parties and supersede all negotiations and other proposals, oral or written, and all
previous and current negotiations and other communications between the parties for System
Support This Agreement shall be construed in accordance with and governed by the laws of the
State of California This Agreement may be signed in several counterparts, each of which shall be
deemed an original
Any change or revision to the terms and conditions hereof shall be made by written amendment
and shall be executed by persons authorized to do so by the respective parties No changes in
specifications, requested or suggested by either party, shall be made except by written agreement
of both parties
In the event that any one or more of the provisions contained in this Agreement should be found
to be invalid, illegal, or unenforceable in any aspect, the validity, legality, and enforceability of
the remaining provisions contained herem shall not in any way be affected or impaired thereby
PROGRESSIVE SOLUTIONS, INC
P O BOX 783
BREA, CA 92822 -0783
Accepted By
CITY OF EL SEGUNDO
350 MAIN STREET
EL SEGUNDO, CA 90245 -0989
Accepted By
Authorized Representative Authorized Representative
zrl,34170
Dale
Attest By
AGSS(2 3)
Date
Page 6 oA0 114 9
ORDER NUMBER 1A
Client and Consultant mutually agree that this revised order supersedes the previous ORDER NUMBER 1
dated 7/12/96
Client requests that Consultant provide up to 3 scheduled day(s) of System Support Services per week
during normal business hours for the basic monthly service charge specified below On -site support
services will be requested by the Client and mutually scheduled in a minimum of eight (8) hour blocks
As a result of this order, Consultant accepts the responsibility for retaming support staff so that contractual
service levels are provided In the event that the scheduled Consultant representative is unable to provide
support services as scheduled, Consultant shall either provide a substitute support representative to provide
coverage on the scheduled support day or direct the regularly scheduled Consultant representative to make
up scheduled support services on another day
On -site support services will be requested by Client and mutually scheduled in a mmimum of eight (8)
hour blocks Requests for on -site support services in addition to the basic monthly support level will be
billed for travel time and expenses from our office to the Client's site and then back to our office
Normal business hours are from 8 00 a in to 5 00 p in , Monday through Friday, excluding these holidays
January 1
New Year's Day
February (3rd Monday)
President's Day
May (Last Monday)
Memorial Day
July 4
Independence Day
September (1 st Monday)
Labor Day
November I1
Veteran's Day
November (4th Thursday and 4th Friday)
Thanksgiving
December 24
Christmas Eve
December 25
Christmas Day
December 31
New Year's Eve
If a holiday falls upon a weekend, either the preceding Friday or the Monday following will be taken as a
holiday When a scheduled support day occurs on a holiday, scheduled service will not be provided or
made up
As of 7/1/98, the base hourly rates are
Non Scheduled Support $8800
Scheduled Support $5875
From September 1, 1998 thru September 30, 1999, the basic monthly service charge for 3 scheduled days
of support services per week rendered under this Agreement during normal business hours is $6,168 75
Our rate is based upon 35 service hours for each day of support (The 35 hours is derived from 52 weeks
per year times 8 hours per day divided by 12 months) The actual number of hours spent in a given month
may vary due to the distribution of scheduled days
This order takes effect September 1, 1998 and expires on September 30, 1999 Client agrees to pay
Consultant the basic monthly service charge in advance and prior to the initiation of services, on or before
the first of each calendar month either with or without invoice
Accepted by Accepted by
Authorized R l3fate
Progressive Solutions, Inc
Authorized Representative Date
City of El Segundo
00 ''I )
SOFTWARE MAINTENANCE AGREEMENT
INTRODUCTION
Progressive Solutions Incorporated, a California corporation herein after referred to as "Licensor" and City
of El Segundo, a municipal corporation herein after referred to as' L icensee" agree to the following terms
and conditions
NATURE AND DURATION OF SUPPORT
Licensor is in the business of providing software support services, Licensee desires to obtain software
support services for the Licensed software specified in section V This Agreement provides for service
only during normal business hours and shall expire at 5 00 PM on 9/30/99 Payment in full of billed
support fees for a subsequent year will result in the automatic renewal of this Agreement for one additional
year
LICENSEE'S RIGHTS AND OBLIGATIONS
a) Licensee during the term of this Software Support Agreement will designate one employee as a
primary contact for each software system Additional contacts may be designated up to the number define
under Section V These software support contacts should know the system use the system and are
responsible for the results of the system These persons shall also provide the initial interface with
Licensors support personnel, accept software updates and arrange for software update installation
Licensee accepts and understands that if software upgrades are not installed within six (6) months of
receipt or the release date whichever is earlier, Licensor will be under no obligation to continue any
software support services
b) Licensee agrees to implement corrections to known software problems, which have been
identified as necessary by Licensor Failure to implement those identified software corrections shall relieve
Licensor from any and all Software Support responsibilities In such event any subsequent services will
only be provided on an emergency time and materials basis
C) Licensee agrees to maintain working remote (dial up) access to the licensed software and data
Such access shall be immediately available at all times software support services are requested or required
If dial up access is not immediately available in the course of providing software support, Licensee agrees
to pay the current non-operational modem connection fee (currently $250) for Licensor's assistance in
setting up and verifying remote (dial up) access operation In the event remote (dial up) access is not and
will not be available in the course of Licensor's attempts to provide software support Licensee agrees to
pay Licensor the current daily support rate (currently $750) plus expenses for each partial or full day
required to provide support services
d) Licensee assumes any and all responsibility and liability for any modification to the Licensed
software not made by Licensor If, after providing corrective maintenance, Licensor determines that an
error condition is not a Licensed software error or that the error condition results from a Licensee
modification to the Licensed software, Licensee agrees to pay Licensor for the services so provided at the
rates in effect at the time of service plus expenses
IV LICENSER'S RIGHTS AND OBLIGATIONS
(a) During the term of this agreement, Licensor shall provide Licensee with unlimited telephone
support services relating to software fixes and the dissemination of workaround solutions In addition
Licensor shall provide Licensee with any updates and/or minor enhancements to Licensed software which
may become available from Licensor Support for new products and/or substantial product enhancements
will be offered under a separate Agreement All other updates and enhancements will be provided without
additional charge For multiple -CPU Licenses, Licensor will ship one form of digital media (the licensed
application) per update cycle to Licensee's designated representative This person will distribute copies of
the Licensed software to those responsible for the additional designated computer system(s)
(b) During the term of this agreement, Licensor shall provide Licensee with limited voice, facsimile
modem, and mail communications as appropriate for training related support Training support is defined
as providing Information to current and prospective users of the Licensed software on operational or
functional aspects defined in the current user documentation This support shall be provided to the person
designated by Licensee (or an alternate in the absence of the designated caller) Training related support in
excess of 2 hours per month will be billed at the non - scheduled rate in effect at the time of service
Licensor reserves the right to limit the number and the duration of these communications
(c) Nothing contained in this Agreement shall be construed to obligate Licensor to provide any
services whatsoever outside the term of this Agreement Upon expiration of this Agreement, Licensee may
purchase continued software support on an annual basis The prices) specified in section V is (are) the
current price(s) for software support Licensor reserves the right to change the annual software support fee
at any time without prior notification
AGS0FTMT(1 2) 1 *!115 l
SOFTWARE MAINTENANCE AGREEMENT
SUPPORT FEES AND PAYMENTS
Payment for software support is due in advance Software support services will not be provided until such
advance payment has been received
licensed Software
Support Fee
QutckServe 3000
$4,800,00
LicenseTrack 3000
$2,915000
Ca$hier 3000
$1,12500
VI GENERAL PROVISIONS
(a) The Licensed software is subject to design and operational changes to allow for the use of new
technologies and to correct known bugs as they are brought to the attention of the Licensor, either by the
Licensor's own quality - control mechanisms or by the Licensee
(b) Licensee acknowledges that the Licensed software is of such complexity that it may have inherent
defects and agrees that as Licenser's sole liability and as Licensee's wle remedy, Licensor will provide,
during the term of this Agreement, all reasonable maintenance services to correct documented
programming or documentation enors reported by Licensee which Licensor's diagnosis indicates are
caused by a defect in an unaltered version of the delivered Licensed software
(c) Licensee acknowledges that annual software maintenance is designed to ensure quality support for
all users of both Licensed software and forms designed, created and/or maintained by Licensor as part of
the released software Licensor utilizes Seagate's Crystal Report Writer- to create most reports and fortes
To ensure maximum flexibility, customers are provided with the option to design, create and maintain
additional forms, mailings, and/or reports Licenser's annual software maintenance does not include the
provision of technical support for user wntten customized Crystal RenortsT" However, Licensor is
pleased to offer support on a cost per incident basis
(d) Licensee shall reimburse Licensor for any state and or local requirements, which Licensor must
obtain to provide services under this Agreement (e g busmess licenses, additional insured statements, etc )
(e) This Agreement and any Addenda executed pursuant hereto constitute the entire agreement
between the parties and supersede all negotiations and other proposals, oral or written, and all previous and
current negotiations and other communications between the parties The obligations set forth in this
Agreement shall be construed in accordance with and governed by the laws of the State of California This
Agreement may be signed in several counterparts, each of which shall be deemed an original
(f) Any controversy or claim arising out of or relating to this Agreement or the breach thereof, shall
be settled by arbitration at the election of either party in accordance with the rules of the American
Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in any
court having jurisdiction thereof
(g) Any change or revision to the terms and conditions hereof shall be made by written amendment
and shall be executed by persons authorized to do so by the respective patties No changes in
specifications, requested or suggested by either party, shall be made except by written agreement of both
parties
VII EXECUTION
Effective this day of
1998
Licensor
Licensee
Progressive Solutions, Inc
City of El Segundo
P O Box 783
350 Main St
Brea CA 92822,2//
El Segundo CA 90245
Authonzed Representative
Authorized Representative
(714) 671 -1597
Phone Number (Type or Print)
IGSOFTMT(I 2)
0�i n
„
HARDWARE MAINTENANCE AGREEMENT
I. INTRODUCTION.
Progressive Solutions, Incorporated, a California corporation herein after referred to as "PSI" and City of
El Segundo, a municipal corporation, herein after referred to as "Client' agree to the following terms and
conditions
II. NATURE AND DURATION OF SUPPORT.
PSI is in the business of providing hardware support services and Client desires to obtain hardware
support services for the hardware specified in section V Services provided under this Agreement are
limited to normal business hours This Agreement covers the period from 9/1/98 through 9/30/99.
III. CLIENT'S RIGHTS AND OBLIGATIONS
a) Client during the term of this Hardware Support Agreement will designate one employee as a
primary contact This contact should be one who knows what is expected from the hardware and is able
to demonstrate any problems
b) Client agrees to maintain software support for all Progressive Solution's systems, which are used
to operate the supported hardware
C) Client assumes any and all responsibility and liability for any damage to the hardware caused by
neglect or abuse of the equipment If, after providing corrective maintenance, PSI determines that the
condition is a result of Client abuse or mistreatment, Client agrees to pay PSI for the services so provided
at the rates in effect at the time of service plus expenses
IV. PSI'S RIGHTS AND OBLIGATIONS
(a) PSI agrees to respond as soon as reasonably possible and no later than the end of the next
business day following the initial trouble call for repair or replacement of defective hardware at PSI's
option. In the case of repairs, which require off -site repair, PSI will exchange defective devices with loaner
devices until such time as the defective devices are repaired Upon repair, PSI will make arrangements to
exchange the repaired component with the loaned component
(b) During the term of this agreement, PSI shall provide support to the person designated by Client
(or an alternate in the absence of the designated caller)
(c) Nothing contained in this Agreement shall be construed to obligate PSI to provide any services
whatsoever outside the term of this Agreement Upon expiration of this Agreement, Client may purchase
continued hardware support on an annual basis The price(s) specified in section V is (are) the current
price(s) for hardware support
V. SUPPORT FEES AND PAYMENTS
Payment for hardware support is due in advance Hardware support services will not be provided until
such advance payment has been received Hardware support costs are based upon the length of time
that supported equipment has been in service, the observed failure rates of specific equipment and the
required response time PSI reserves the right to change the annual hardware support fee at any time
without prior notification
Supported Hardware Serial Number Support Fee
1 L-4 Cash Drawers $75
1 5610 Validation Slip Printer $450
(Next day support)
VI. GENERAL PROVISIONS
(a) Client acknowledges that the hardware is of such complexity that it may have inherent defects and
agrees that as PSI's sole liability and as Client's sole remedy, PSI will provide, during the term of this
Agreement, all reasonable maintenance services to correct errors reported by Client which PSI's
diagnosis indicates are caused by a defect in the delivered hardware or by normal wear and tear
�
AGCASHHW(1 1) Page 1 1'
HARDWARE MAINTENANCE AGREEMENT
(b) Client shall reimburse PSI for any state and or local requirements, which PSI must obtain to
provide services under this Agreement (e g business licenses, additional insured statements, etc )
(c) This Agreement and any Addenda executed pursuant hereto constitute the entire agreement
between the parties and supersede all negotiations and other proposals, oral or written, and all previous
and current negotiations and other communications between the parties The obligations set forth in this
Agreement shall be construed in accordance with and governed by the laws of the State of California This
Agreement may be signed in several counterparts, each of which shall be deemed an original
(d) Any controversy or claim arising out of or relating to this Agreement or the breach thereof, shall be
settled by arbitration at the election of either party in accordance with the rules of the American Arbitration
Association, and judgment upon the award rendered by the arbitrator(s) may be entered in any court
having jurisdiction thereof
(e) Any change or revision to the terms and conditions hereof shall be made by written amendment
and shall be executed by persons authorized to do so by the respective parties No changes in
specifications, requested or suggested by either party, shall be made except by written agreement of both
parties
VII. EXECUTION
Effective this
PSI
day of
PROGRESSIVE SOLUTIONS, INC
P0 BOX 783
BREA, CA 92822
Authorized Representative
(714) 671 -1597
1998
Client
City of El Segundo
350 MAIN STREET
EL SEGUNDO, CA 90245
Authorized Representative
U
Phone Number (Type or Print)
u0o55
AGCASHHW(1 1) Page 2
EL SEGUNDO CITY COUNCIL MEETING DATE: September 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Agreement between the City of El Segundo and De Leuw, Cather and Company for preparation of a Project
Report for the Douglas Street/Railroad Grade Separation Project (contract amount $49,80800)
RECOMMENDED COUNCIL ACTION:
Approve agreement
Authorize the Mayor to execute the agreement on behalf of the City
INTRODUCTION AND BACKGROUND:
The 1998 -99 adopted Capital Improvement Program includes a project to perform an engineering study for
construction of a grade separation project to extend Douglas Street south of Alaska Avenue to join Rosecrans
Avenue
(Introduction and Background continues on the next page.....)
DISCUSSION:
(Discussion begins on the next page......)
ATTACHED SUPPORTING DOCUMENTS:
Proposed City of El Segundo - De Leuw, Cather and Company agreement
Vicinity map
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Accdunt Number:
Project Phase:
Appropriation Required:
Yes
$49.808 00
$50,00000
$50,00000 Date: 8/20/98
Project Study Report
Page 1 of 2
/1 r --
N \COUNCIL\PW- SEPT101 (Monday 8/24/981006)An)t�`7 `�
INTRODUCTION AND BACKGROUND (continued):
Currently there is a gap in Douglas Street at the Santa Fe Railroad Company railroad tracks To close this gap,
R will be necessary for Douglas Street to cross the tracks This crossing maybe achieved by either an at -grade
crossing (approximate cost $15 million) or by a grade separation structure (approximate cost $10 million) by
which the new roadway would be constructed under the railroad tracks
In the past, the City has applied for approval by the California State Public Utilities Commission (PUC) for
construction of the less expensive at -grade railroad crossing in order to close the gap in Douglas Street Four
(4) previous applications (1963, 1965, 1989 and 1997) were denied by the PUC primarily based on the PUC
staffs and Railroad's objection that an at -grade crossing is a potential traffic hazard The City was informed
that a grade separation would receive a more favorable consideration On November 4, 1997, the City Council
referred the grade separation project for consideration by the City's Capital Improvement Program Advisory
Committee The Project Study Report phase of this project scored well enough to be included in the current
Capital Improvement Program
DISCUSSION:
The preparation of the Project Report includes preliminary engineering and development of a more detailed
project scope and construction cost estimates Coordination will be done with the Railroad and the Metropolitan
Transportation Authority (MTA) in order to establish their concerns regarding the proposed grade separation
structure
The De Leuw Cather Company (De Leuw) has previously provided engineering services regarding this project
and has extensive knowledge of the engineering issues related to the project Staff recommends retaining De
Leuw to prepare the Project Report to take advantage of their familiarity with the project and the cost benefits,
since a new consultant will have to repeat many of the elements of the work already accomplished by De Leuw
Staff recommends retaining De Leuw Cather and Company for preparing the project report for the Douglas
StreettRailroad Grade Separation Project at a cost of $49,808 00 The completed report will assist in seeking
outside fund sources for design and construction of this project which is currently estimated to cost $10 million
The City Attorney has reviewed the proposed agreement and has approved it as to form
Page 2 of 2
i)e:�5�
N \C0UNCIL \PW -SEPT1 01 (Monday 81241981000 AM)
AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this _ day of 1998,
between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as
"City" and the DE LEUW, CATHER AND COMPANY hereinafter referred to as
"Consultant" In consideration of the mutual covenants and conditions set forth herein, the
parties agree as follows
1 SCOPE OF SERVICES Consultant agrees to perform the services set forth
in Exhibit A "SCOPE OF SERVICES" and made a part hereof Consultant represents and
warrants that it has the qualifications, experience and facilities to properly perform said
services in a thorough, competent and professional manner and shall, at all times during
the term of this Agreement, have in full force and effect, all licenses required of it by law
Consultants shall begin its services under this Agreement on October 5, 1998 Consultant
shall complete each of the services set forth in Exhibit A to the City's satisfaction If the
City is not satisfied with any such services, the Consultant shall work on such matter until
the City approves of the service Further, Consultant shall complete the services set forth
in Exhibit A strictly according to the schedule provided therein
2 STATUS OF CONSULTANT Consultant is and shall at all times remain as
to the City a wholly independent contractor The personnel performing the services under
this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive
N WGREEMNnDEL -CATH AGR (8/24/98) -1-
;,ri5-
direction and control Neither City nor any of its officers, employees or agents shall have
control over the conduct of Consultant or any of Consultant's officers, employees or
agents, except as set forth in this Agreement Consultant shall not at any time or in any
manner represent that it or any of its officers, employees or agents are in any manner
officers, employees or agents of the City Consultant shall not incur or have the power to
incur any debt, obligation or liability whatever against City, or bind City in any manner
Consultant shall not disseminate any information or reports gathered or created pursuant
to this Agreement without the prior written approval of City except information or reports
required by government agencies to enable Consultant to perform its duties under this
Agreement
3 CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS Consultant shall
keep itself informed of applicable local, state and federal laws and regulations which may
affect those employed by it or in any way affect the performance of its services pursuant
to this Agreement Consultant shall observe and comply with all such laws and regulations
affecting its employees City and its officers and employees, shall not be liable at law or
in equity as a result of any failure of Consultant to comply with this section
4 PERSONNEL Consultant shall make every reasonable effort to maintain the
stability and continuity of Consultant's staff assigned to perform the services hereunder and
shall obtain the approval of the City Manager of all proposed staff members performing
services under this Agreement prior to any such performance
N VAGREEMNTTDEL -CATH AGR (8/24/98) -2-
n ,5P
5 COMPENSATION AND METHOD OF PAYMENT Compensation to the
Consultant shall be as set forth in Exhibits B and C hereto and made a part hereof
Payments shall be made within thirty (30) days after receipt of each invoice as to all non -
disputed fees If the City disputes any of consultant's fees it shall give written notice to
Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice
6 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be
compensated for any services rendered in connection with its performance of this
Agreement which are in addition to those set forth herein or listed in Attachment A, unless
such additional services are authorized in advance and in writing by the City Manager
Consultant shall be compensated for any additional services in the amounts and in the
manner as agreed to by City Manager and Consultant at the time City's written
authorization is given to Consultant for the performance of said services
7 ASSIGNMENT All services required hereunder shall be performed by
Consultant, its employees or personnel under direct contract with Consultant Consultant
shall not assign to any subcontractor the performance of this Agreement, nor any part
thereof, nor any monies due hereunder, without the pnor written consent of City Manager
8 FACILITIES AND RECORDS City agrees to provide suitably equipped and
furnished office space, public counter, telephone, and use of copying equipment and
necessary office supplies for Consultant's on -site staff, if any
N WGREEMNTOEL -CATH AGR (8/24198) -3-
JO'.5n
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services All such
records shall be maintained in accordance with generally accepted accounting principles
and shall be clearly identified and readily accessible Consultant shall provide free access
to the representatives of City or its designees at reasonable times to such books and
records, shall give City the right to examine and audit said books and records, shall permit
City to make transcripts therefrom as necessary, and shall allow inspection of all work,
data, documents, proceedings and activities related to this Agreement Such records,
together with supporting documents, shall be maintained for a period of three (3) years
after receipt of final payment
9 TERMINATION OF AGREEMENT This Agreement may be terminated with
or without cause by either party upon 30 days written notice In the event of such
termination, Consultant shall be compensated for non - disputed fees under the terms of this
Agreement up to the date of termination
10 COOPERATION BY CITY All public information, data, reports, records, and
maps as are existing and available to City as public records, and which are necessary for
carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant
in every reasonable way to facilitate, without undue delay, the work to be performed under
N WGREEMNT\DEL -CATH AGR (8/24/98) -4-
u0.,60,
this Agreement
11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in the
event of termination, suspension or abandonment of, this Agreement, all original maps,
models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer
files, files and other documents prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole property of City With
respect to computer files, Consultant shall make available to the City, upon reasonable
written request by the City, the necessary computer software and hardware for purposes
of accessing, compiling, transferring and printing computer files
12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall
be considered confidential and shall not be released by Consultant without City's prior
written authorization excepting that information which is a public record and subject to
disclosure pursuant to the California Public Records Act, Government Code § 6250, et sea
Consultant, its officers, employees, agents or subcontractors, shall not without written
authorization from the City Manager or unless requested by the City Attorney, voluntarily
provide declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this Agreement
or relating to any project or property located within the City Response to a subpoena or
court order shall not be considered "voluntary" provided Consultant gives City notice of
such court order or subpoena
N \AGREEMNTOEL -CATH AGR (8/24/98) -5-
,lo,,G.
If Consultant or any of its officers, employees, consultants or subcontractors does
voluntarily provide information in violation of this Agreement, City has the right to reim-
bursement and indemnity from Consultant for any damages caused by Consultant's
conduct, including the City's attorney's fees
Consultant shall promptly notify City should Consultant, its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and
the work performed thereunder or with respect to any project or property located within the
City City retains the right, but has no obligation, to represent Consultant and /or be present
at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with
City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant However, City's right to review any such response does not imply
or mean the right by City to control, direct, or rewrite said response
(b) Consultant covenants that neither they nor any officer or principal of their firm
have any interest in, or shall they acquire any interest, directly or indirectly which will
conflict in any manner or degree with the performance of their services hereunder
Consultant further covenants that in the performance of this Agreement, no person having
such interest shall be employed by them as an officer, employee, agent, or subcontractor
without the express written consent of the City Manager
N VAGREEMNTDEL -CATH AGR (8/24/98) -6-
"0.,162
13 DEFAULT In the event that Consultant is in default of any provision of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for
any work performed after the date of default and can terminate this Agreement immediately
by written notice to the Consultant
14 INDEMNIFICATION
(a) Consultant represents it is skilled in the professional calling necessary to
perform the services and duties agreed to hereunder by Consultant, and City relies upon
the skills and knowledge of Consultant Consultant shall perform such services and duties
consistent with the standards generally recognized as being employed by professionals
performing similar service in the State of California
(b) Consultant is an independent contractor and shall have no authority to bind
City nor to create or incur any obligation on behalf of or liability against City, whether by
contract or otherwise, unless such authority is expressly conferred under this agreement
or is otherwise expressly conferred in writing by City City, its elected and appointed
officials, officers, agents, employees and volunteers (individually and collectively,
"Indemnitees ") shall have no liability to Consultant or to any other person for, and
Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and
against, any and all liabilities, claims, actions, causes of action, proceedings, suits,
damages, judgments, liens, levies, costs and expenses of whatever nature, including
reasonable attorneys' fees and disbursements (collectively "Claims "), which the
N VAGREEMNTOEL -CATH AGR (8/24/98) -7-
00',16.1
Indemnitees may suffer or incur or to which the Indemnitees may become subject by
reason of or arising out of any injury to or death of any person(s), damage to property, loss
of use of property, economic loss or otherwise occurring as a result of or allegedly caused
by the negligent or willful acts or omissions of Consultant, its agents, officers, directors or
employees, in performing any of the services under this agreement
If any action or proceeding is brought against the Indemnitees by reason of any of
the matters against which Consultant has agreed to indemnify the Indemnitees as above
provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at
Consultant's expense by counsel acceptable to the City The Indemnitees need not have
first paid any of the matters as to which the Indemnitees are entitled to indemnity in order
to be so indemnified The insurance required to be maintained by Consultant under
paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the
limits of such insurance shall not limit the liability of Consultant hereunder The provisions
of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement
The Consultant's indemnification does not extend to Claims occurring as a result of
the City's negligent or willful acts or omissions
15 INSURANCE
A Insurance Reouirements Consultant shall provide and maintain
insurance acceptable to the City Attorney in full force and effect throughout the term of this
N WGREEMN RDEL -CATH AGR (8124198) -8-
.,Q +)6E
Agreement, against claims for injuries to persons or damages to property which may anse
from or in connection with the performance of the work hereunder by Consultant, its
agents, representatives or employees Insurance is to be placed with insurers with a
current A M Best's rating of no less than A VII Consultant shall provide the following
scope and limits of insurance
broad as
(1) Minimum Scope of Insurance Coverage shall be at least as
(a) Insurance Services Office form Commercial General
Liability coverage (Occurrence Form CG 0001)
(b) Insurance Services Office form number CA 0001 (Ed
1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025,
or equivalent forms subject to the written approval of the City
© Workers' Compensation insurance as required by the
Labor Code of State of California and Employer's Liability insurance and covering all
persons providing services on behalf of the Consultant and all risks to such persons under
this Agreement
(d) Errors and omissions liability insurance appropriate to
the Consultant's profession
(2) Minimum Limits of Insurance Consultant shall maintain limits
N AGREEMNTDEL -CATH AGR (8/24/98) -9-
U0,i6
of insurance no less than
(a) General Liability $1,000,000 per occurrence for bodily
injury, personal injury and property damage If Commercial General Liability Insurance or
other form with a general aggregate limit is used, either the general aggregate limit shall
apply separately to the activities related to this Agreement or the general aggregate limit
shall be twice the required occurrence limit
(b) Automobile Liability $1,000,000 per accident for bodily
injury and property damage
© Workers' Compensation and Employer's Liability
Workers' Compensation as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident
occurrence
(d) Errors and Omissions Liability $1,000,000 per
B Other Provisions Insurance policies required by this Agreement shall
contain the following provisions
(1) All Policies Each insurance policy required by this paragraph
15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by
N VAGREEMWRDEL -CATH AGR (8/24/98)
,10�i6C
the insurer or either party to this Agreement, reduced in coverage or in limits except after
30 days' prior written notice by Certified mad, return receipt requested, has been given to
the City
(2) General Liability and Automobile Liability Coverages
(a) City, its officers, officials, and employees and volunteers
are to be covered as additional insureds as respects liability arising out of activities
Consultant performs, products and completed operations of Consultant, premises owned,
occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by
Consultant The coverage shall contain no special limitations on the scope of protection
afforded to City, its officers, officials, or employees
(b) Consultant's insurance coverage shall be primary
insurance as respect to City, its officers, officials, employees and volunteers Any
insurance or self insurance maintained by City, its officers, officials, employees or
volunteers shall apply in excess of, and not contribute with, Consultant's insurance
© Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability
(d) Any failure to comply with the reporting or other
provisions of the policies including breaches of warranties shall not affect coverage
N yAGREEMNT\DEL -OATH AGR (8/24198) -11-
U0�16 ,
provided to the City, its officers, officials, employees or volunteers
(3) Workers' Compensation and Employer's Liability Coverage
Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all
rights of subrogation against City, its officers, officials, employees and agents for losses
arising from work performed by Consultant for City
C Other Requirements Consultant agrees to deposit with City, at or
before the effective date of this contract, certificates of insurance necessary to satisfy City
that the insurance provisions of this contract have been complied with The City Attorney
may require that Consultant furnish City with copies of original endorsements effecting
coverage required by this Section The certificates and endorsements are to be signed by
a person authorized by that insurer to bind coverage on its behalf City reserves the right
to inspect complete, certified copies of all required insurance policies, at any time
(1) Consultant shall furnish certificates and endorsements from
each subcontractor identical to those Consultant provides
(2) Any deductibles or self - insured retentions must be declared to
and approved by City At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its officers, officials,
employees and volunteers, or the Consultant shall procure a bond guaranteeing payment
of losses and related investigations, claim administration, defense expenses and claims
N VAGREEMNTOEL -CATH AGR (8/24/98) -12-
.'e'iGF
(3) The procuring of such required policy or policies of insurance
shall not be construed to limit Consultant's liability hereunder nor to fulfill the
indemnification provisions and requirements of this Agreement
16 ENTIRE AGREEMENT This Agreement is the complete, final, entire
and exclusive expression of the Agreement between the parties hereto and supersedes
any and all other agreements, either oral or in writing, between the parties with respect to
the subject matter herein Each party to this Agreement acknowledges that no
representations by any party which are not embodied herein and that no other agreement,
statement, or promise not contained in this Agreement shall be valid and binding
17 GOVERNING LAW The City and Consultant understand and agree
that the laws of the State of California shall govern the rights, obligations, duties and
liabilities of the parties to this Agreement and also govern the interpretation of this
Agreement Any litigation concerning this Agreement shall take place in the Los Angeles
County Superior Court
18 ASSIGNMENT OR SUBSTITUTION City has an interest in the
qualifications of and capability of the persons and entities who will fulfill the duties and
obligations imposed upon Consultant by this Agreement In recognition of that interest,
neither any complete nor partial assignment of this Agreement may be made by Consultant
nor changed, substituted for, deleted, or added to without the prior written consent of City
N iAGREEMNTIDEL -CATH AGR (8/24198) -13-
„Oi;6,n
Any attempted assignment or substitution shall be ineffective, null, and void, and
constitute a material breach of this Agreement entitling City to any and all remedies at law
or in equity, including summary termination of this Agreement
19 MODIFICATION OF AGREEMENT The terms of this Agreement can
only be modified in writing approved by the City Council and the Consultant The parties
agree that this requirement for written modifications cannot be waived and any attempted
waiver shall be void
20. AUTHORITY TO EXECUTE. The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he /she /they has /have the
authority to execute this Agreement on behalf of his /her /their corporation and warrants and
represents that he /she /they has /have the authority to bind Consultant to the performance
of its obligations hereunder
21 NOTICES Notices shall be given pursuant to this Agreement by
personal service on the party to be notified, or by written notice upon such party deposited
in the custody of the United States Postal Service addressed as follows•
City
Attention Mr Ed Schroder
Public Works Department
City of El Segundo
350 Main Street
El Segundo, California 90245
Telephone (310) 322 -4670, extension 230
N WGREEMNnDEL -CATH AGR (8124198) -14-
0 1, 11
Facsimile (310) 322 -4167
Consultant
Attention Mr Lenwood Howell
De Leuw Cather and Company
100 West Walnut Street
Pasadena, CA 91124
Telephone (626) 440 -6100
Facsimile (626) 440 -6155
The notices shall be deemed to have been given as of the date of personal
service, or three (3) days after the date of deposit of the same in the custody of the United
States Postal Service
20 SEVERABILITY The invalidity in whole or in part of any provision of
this Agreement shall not void or affect the validity of the other provisions of this Agreement
IN WITNESS WHERE OF, the parties hereto have caused this Agreement to be
executed the day and year first above written
CITY OF EL SEGUNDO DE LEUW CATHER COMPANY
Title Mike Gordon. Mayor Title
N �A.GREEMNTZEL -CATH AGR (8/24198) -15-
7 7
ATTEST
Cindy Mortesen
City Clerk
N �AGREEMNTTDEL -CATH AGR (8/24/98) -16-
APPROVED AS TO FORM:
Mark D ens
ley
City Attorney
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EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: September 1, 1998
AGENDA HEADING: Consent
Request td approve a twelve week extension to the existing consultant services contract with Mr Ray
Chavez thtoug!�}} The Dial Group, funded by salary savings from the vacant Police Department
Administrative Analyst II position in an amount not to exceed $16,800
RECOMMENDED COUNCIL ACTION
Approve contract extension
INTRODUCTION AND BACKGROUND:
On May 4, 1998, with the approval of then -City Manager James Morrison, the Police Department contracted
with Mr Ray Chavez to provide consultant services relative to the pursuit of State and Federally funded law
enforcement grants Compensation was to be funded through the end of FY 97 -98 with salary savings from
existing vacancies within the Department Funding through September 6 of the first quarter of FY 98 -99
was handled in a similar manner
DISCUSSION.
To date, two equipment and technology grant applications totaling almost $109,000 have been submitted
and will, if approved, be funded within the next two months One grant, for geo- mapping and crime analysis
software is valued at over $18,000 This grant is non - competitive and will be received The second
application is for over $90,000 which will be directed to offset the costs of Mobile Digital Computers, part
of the Department's plan for overall communications upgrades That money, which was previously
approved from asset forfeiture funds, would be a savings should this grant be awarded to the Department
(Continued)
ATTACHED SUPPORTING DOCUMENTS:
Staff report from Captain Ron Green to Acting Chief Jack Wayt
FISCAL IMPACT:
(Check one) Operating Budget X Capital Improv. Budget:
Amount Requested: $ 16.800
Project/Account Budget. $ 66.709
Project/Account Balance: $ 66.709 Date: 8/24198
Account Number: 1001 - 400 - 3107 -4101
Project Phase:
Appropriation Required - Yes_ No X
PD -1 -1 8/24/98 1225
DISCUSSION (Continued)
During his tenure here, Mr Chavez has become substantially involved in a variety of research assignments
including additional grant possibilities and crime analysis projects He is also involved in planning sessions
for the proposed 911 Communications Center and is working on fob description analysis and development
of policies and procedures for the Center His continued association in this capacity would be extremely
valuable to the organization at this most critical time of planning and development toward the opening of
the Communications Center
It is proposed that this position be funded until such time as the full -time position can be filled The dollar
amount requested, $16,800, will cover all costs extending the contract for approximately 12 weeks, through
November 30, 1998 It is anticipated, however, that a full -time employee will likely have been selected and
in place prior to that date Presently, the position is funded only through September 6, 1998
RECOMMENDATION
1 In order to provide continuing, uninterrupted support to the efforts currently in progress, approve
extension of the existing consultant contract with Mr Ray Chavez through The Dial Group until such
time as the new position can be filled (At present, Human Resources has a projected testing date
of October 14, 1998)
2 Authorize continued funding of the consultant position by cost savings from the July 1 -to -date
vacant Administrative Analyst II position
PD -1 -2 8/24/98 1225
„0!1'7
040F f el dor"ate
INTER - DEPARTMENTAL CORRESPONDENCE
August 24, 1998
To Jack Wayt, Acting Chief of Police
From Captain Ron Green, Administrative Services Bureau
Subject Proposal to Extend Contractural Services Funded by Position Vacancy
Proposal
It is proposed that the existing consultant services contract with Mr Ray Chavez through The Dial
Group be temporarily extended for a period of a maximum of twelve weeks and that funding be
appropriated from the vacant Administrative Analyst II position within the Police Department
Background
On May 4, 1998 with the approval of then -City Manager James Morrison, the Police Department
contracted with Mr Ray Chavez to provide consultant services relative to the pursuit of State and
Federally funded law enforcement grants Compensation was to be funded through the end of FY
97 -98 with salary savings from existing vacancies within the Department Funding, only through
September 6 of the first quarter of FY 98 -99, was handled in a similar manner
To date, two equipment and technology grant applications totaling almost $109,000 have been
submitted and will, if approved, be funded within the next two months One grant, for geo- mapping
and crime analysis software is valued at over $18,000 This grant is non - competitive and will be
received The second application is for over $90,000 which will be directed to offset the costs of
Mobile Digital Computers, part of the Department's plan for overall communications upgrades. That
money, which was previously approved from asset forfeiture funds, would be a hard dollar savings
should this grant be awarded to the Department
During his tenure here, Mr Chavez has become substantially involved in a variety of research
assignments including additional grant possibilities and crime analysis projects He is also involved
in planning sessions for the proposed 911 Communications Center and is working on fob description
analysis and development of policies and procedures for the Center His continued association in
this capacity would be extremely valuable to the organization at this critical time of planning and
development toward the opening of the Communications Center It is proposed that this position
be funded for no longer than an an additional 12 weeks or until such time as the full -time position
can be filled
Recommendation
In order to provide continuing, uninterrupted support to the efforts currently in progress,
approve extension of the existing consultant contract with Mr Ray Chavez through The Dial
Group until such time as the new position can be filled (At present, Human Resources has
a projected testing date of October 14, 1998 )
Authorize continued funding of the consultant position by cost savings from the July 1 -to-
date vacant Administrative Analyst II position
PD -1 -3 8/24/98 1225 U 0 J7 f'
AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this I" day of July 1998, through September 30,
1999, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City"
and THE DIAL GROUP herem after referred to as "Consultant" Inconsideration of the mutual
covenants and conditions set forth herein, the parties agree as follows
1 SCOPE OF SERVICES Consultant agrees to perform the services set forth in Exhibit A
"SCOPE OF SERVICES" and made apart hereof Consultant represents and warrants that it has the
qualifications, experience and facilities to properly perform said services in a thorough, competent and
professional manner and shall, at all times during the tern of this Agreement, have in full force and effect,
all licenses required of it by law Consultant shall begin its services under this Agreement on June 8, 1998
Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction If the City is
not satisfied with any such services, the Consultant shall work on such matter until the City approves of the
service Further, Consultant shall complete the services set forth in Exhibit A strictly according to the
schedule provided therein
STATUS OF CONSULTANT Consultant is and shall at all times remain
as to the City a wholly independent contractor The personnel performing the services under
this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive
direction and control Neither City nor any of its officers, employees or agents shall have
control over the conduct of Consultant or any of Consultant's officers, employees or agents,
except as set forth in this Agreement Consultant shall not at any time or in any manner
represent that it or any of its officers, employees or agents are in any manner officers,
,l 0 ',) 7 7
employees or agents of the City Consultant shall not mcur or have the power to mcur any
debt, obligation or liability whatever against City, or bind City in any manner Consultant
shall not disseminate any information or reports gathered or created pursuant to this
Agreement without the prior written approval of City except mfbrmation or reports required
by government agencies to enable Consultant to perform its duties under this Agreement
CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS
Consultant shall keep itself informed of applicable local, state and federal laws and
regulations which may affect those employed by it or in any way affect the performance of
its services pursuant to this Agreement Consultant shall observe and comply with all such
laws and regulations affecting its employees City and its officers and employees, shall not
be liable at law or in equity as a result of any failure of Consultant to comply with this
section
4 PERSONNEL Consultant shall make every reasonable effort to maintain
the stability and continuity of Consultant's staff assigned to perform the services hereunder
and shall obtain the approval of the City Manager of all proposed staff members performing
services under this Agreement prior to any such performance
COMPENSATION AND METHOD OF PAYMENT Compensation to
the Consultant shall be as set forth in Exhibits B and C hereto and made a part hereof
Payments shall be made within thirty (30) days after receipt of each invoice as to all non-
disputed fees If the City disputes any of consultant's fees it shall give written notice to
Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the mvoice
„0,1'78
ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be
compensated for any services rendered in connection with its performance of this Agreement
which are in addition to those set forth herem or listed in Attachment A, unless such
additional services are authorized in advance and in writing by the City Manager
Consultant shall be compensated for any additional services in the amounts and in the
manner as agreed to by City Manager and Consultant at the time City's written authorization
is given to Consultant for the performance of said services
ASSIGNMENT All services required hereunder shall be performed by
Consultant, its employees or personnel under direct contract with Consultant Consultant
shall not assign to any subcontractor the performance of this Agreement, nor any part
thereof, nor any monies due hereunder, without the prior written consent of City Manager
FACILITIES AND RECORDS City agrees to provide suitably equipped
and furnished office space, public counter, telephone, and use of copying equipment and
necessary office supplies for Consultant's on -srte staff, if any Consultant shall maintain
complete and accurate records with respect to sales, costs, expenses, receipts and other such
information required by City that relate to the performance of services under this Agreement
Consultant shall maintain adequate records of services provided in sufficient detail to permit
an evaluation of services All such records shall be maintained in accordance with
generally accepted accounting principles and shall be clearly identified and readily
accessible Consultant shall provide free access to the representatives of City or its
designees at reasonable times to such books and records, shall give City the right to examme
and audit said books and records, shall permit City to make transcripts therefrom as
V0")79
4
necessary and shall allow inspection of all work, data, documents, proceedings and
activities related to this Agreement Such records, together with supporting documents,
shall be maintamed for a period of three (3) years after receipt of final payment
TERMINATION OF AGREEMENT This Agreement may be termmated
with or without cause by either party upon 30 days written notice hi the event of such
termination, Consultant shall be compensated for non disputed fees under the terms of this
Agreement up to the date of termination
10 COOPERATION BY CITY All public information, data, reports,
records, and maps as are existing and available to City as public records, and which are
necessary for carrying out the work as oudmed in the Scope of Services, shall be furnished
to Consultant in every reasonable way to facilitate, without undue delay, the work to be
performed under this Agreement
11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in
the event of termination, suspension or abandonment of, this Agreement, all original maps,
models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer
files, files and other documents prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole property of City With respect
to computer files, Consultant shall make available to the City, upon reasonable written
request by the City, the necessary computer software and hardware for purposes of
accessing, compiling, transferring and printing computer files
12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement
„0080
shall be considered confidential and shall not be released by Consultant without City's prior
written authorization excepting that mfonnation which is a public record and subject to
disclosure pursuant to the California Public Records Act Government Code § 6250, et sea
Consultant, its officers, employees, agents or subcontractors, shall not without written
authorization from the City Manager or unless requested by the City Attorney, voluntarily
provide declarations, letters of support, testimony at depositions, response to interrogatories
or other information concerning the work performed under this Agreement or relating to any
project or property located withm the City Response to a subpoena or court order shall not
be considered "voluntary" provided Consultant gives City notice of such court order or
subpoena
If Consultant or any of its officers, employees, consultants or subcontractors does
voluntarily provide information in violation of this Agreement, City has the right to reim-
bursement and indemnity from Consultant for any damages caused by Consultant's conduct,
including the City's attorney's fees
Consultant shall promptly notify City should Consultant, its officers, employees,
agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed thereunder or with respect to any project or property located within the City
City retains the right, but has no obligation, to represent Consultant and/or be present at any
deposition, heanng or smular proceedmg Consultant agrees to cooperate fully with City
and to provide City with the opportunity to review any response to discovery requests
provided by Consultant However, City's right to review any such response does not imply
or mean the right by City to control, direct, or rewrite said response
(b) Consultant covenants that neither they nor any officer or principal of their
0,_y 8 .
firm have any interest in, or shall they acquire any interest, directly or indirectly which will
conflict in any manner or degree with the performance of their services hereunder
Consultant further covenants that in the performance of this Agreement, no person having
such interest shall be employed by them as an officer, employee, agent, or subcontractor
without the express written consent of the City Manager
13 DEFAULT In the event that Consultant ism default of any provision of
this Agreement, City shall have no obligation or duty to continue compensating Consultant
for any work performed after the date of default and can terminate this Agreement
immediately by written notice to the Consultant
14 INDEMNIFICATION
(a) Consultant represents it is skilled in the professional calling necessary to
perform the services and duties agreed to hereunder by consultant, and City relies upon the
skills and knowledge of Consultant Consultant shall perform such services and duties
consistent with the standards generally recognized as being employed by professionals
performing similar service in the State of California
(b) Consultant is an independent contractor and shall have no authority to bind
City nor to create or incur any obligation on behalf of or liability against City, whether by
contract or otherwise, unless such authority is expressly conferred under this agreement or is
otherwise expressly conferred in writmg by City City, its elected and appointed officials,
officers, agents, employees and volunteers (individually and collectively, "Indemnities ") shall
have no liability to Consultant or to any other person for, and Consultant shall indemnify,
defend, protect and hold harmless the Indemnities from and against, any and all liabilities,
claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs
„0',i6'�:
and expenses of whatever nature, including reasonable attomevs' fees and disbursements
(collectively "Claims "), which the Indemnities may suffer or incur or to which the
Indemnities may become subject by reason of or ansing out of any injury to or death of any
person(s), damage to property, loss of use of property, economic loss or otherwise occurring
as a result of or allegedly caused by the performance or failure to perform by Consultant of
Consultant's services under this agreement or the negligent or willful acts or omissions of
Consultant, its agents, officers, directors or employees, in performing any of the seances
under this agreement
If any action or proceeding is brought against the Indemnities by reason of any of
the matters against which Consultant has agreed to indemnify the Indemnities as above
provided, Consultant, upon notice from the CITY, shall defend the Indemnities at
Consultant's expense by counsel acceptable to the City The Indemnities need not have first
paid any of the matters as to which the Indemnities are entitled to indemnity in order to be so
indemnified The insurance required to be maintained by Consultant under paragraph 15
shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such
insurance shall not limit the liability of Consultant hereunder The provisions of this
paragraph 14(b) shall survive the expiration or earlier termination of this agreement
The Consultant's indemnification does not extend to Claims occurring as a result of the
City's negligent or willful ads or ormssions
15 INSURANCE
A Insurance Requirements Consultant shall provide and maintain
insurance acceptable to the City Attorney in full force and effect throughout the term of this
Agreement, against claims for injuries to persons or damages to property which may anse
from or in connection with the performance of the work hereunder by Consultant, its agents,
O`l8,'
13
representatives or employees Insurance is to be placed with insurers with a current A M
Best's rating of no less than A VII Consultant shall provide the following scope and limits
of insurance
as broad as
(1) Minimum Scope of Insurance Coverage shall be at least
(a) Insurance Services Office form Commercial
General Liability coverage (Occurrence Form CG 0001)
(b) Insurance Services Office form number CA 0001
(Ed 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA
0025, or equivalent forms subject to the written approval of the City
(c) Workers' Compensation insurance as required by
the Labor Code of State of California and Employer's Liability insurance and covering all
persons providing services on behalf of the Consultant and all risks to such persons under
this Agreement
(d) Errors and orrussions liability insurance
appropriate to the Consultant's profession
(2) Minimum Limit of Insurance Consultant shall maintain
limits of insurance no less than
(a) General Liability $1,000,000 per occurrence for
bodily injury, personal injury and property damage If Con, mercial General Liability
Insurance or other form with a general aggregate himt is used, either the general aggregate
Q
UC ;!tii.
M
limit shall apply separately to the activities related to this Agreement or the general
aggregate limit shall be twice the required occurrence Imut
(b) Automobile Liability $1,000,000 per accident for
bodily injury and property damage
(c) Workers' Compensation and Employer's Liability
Workers' Compensation as required by the Labor Code of the State of California and
Employers Liability lunrts of $1,000,000 per accident
(d) Errors and Omissions Liability $1,000,000 per
occurrence
B Other Provisions Insurance policies required by this Agreement shall
contain the following provisions
(1) All Policies Each insurance policy required by this
paragraph shall be endorsed and state the coverage shall not be suspended, voided, canceled
by the insurer or either parry to this Agreement, reduced in coverage or in linuts except after
30 days' pnor written nonce by Certified mail, return receipt requested, has been given to the
City
(2) General Liability and Automobile Liability Coveraee
(a) City, its officers, office employees and volunteers
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are to be covered as additional insured as respects liability ansmg out of Consultant
performs, products and completed operations as respects liability arising out of activities
Consultant performs, products and completed operations of respects the City, its officials,
employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of
losses and related investigations, claim administration, defense expenses and claims
(3) The procuring of such required policy or policies of
insurance shall not be construed to lumit Consultant's liability hereunder nor to fulfill the
indemnification provisions and requirements of this Agreement
16 ENTIRE AGREEMENT This Agreement is the complete, final, entire
and exclusive expression of the Agreement between the parties hereto and supersedes any
and all other agreements, either oral or in writing, between the parties with respect to the
subject matter herein Each party to this Agreement acknowledges that no representations
by any party which are not embodied herem and that no other agreement, statement, or
promise not contained in this Agreement shall be valid and binding
17 GOVERNING LAW The City and Consultant understand and agree that
the laws of the State of California shall govern the rights, obligations, duties and liabilities
of the parties to this Agreement and also govern the interpretation of this Agreement Any
litigation concerning this Agreement shall take place in the Los Angeles County Superior
Court
18 ASSIGNMENT OR SUBSTITUTION City has an interest m the
1 n "0`18 E,
qualifications of and capability of the persons and entities who will fulfill the duties and
obligations unposed upon Consultant by this Agreement In recognition of that interest,
neither any complete nor partial assigmnent of this Agreement may be made by Consultant
nor changed, substituted for, deleted, or added to without the prior written consent of City
Any attempted assignment or substitution shall be meffective, null, and void, and constitute
a material breach of this Agreement entitling City to any and all remedies at law or in equity,
including summary termination of this Agreement
19 MODIFICATION OF AGREEMENT The terms of this Agreement can
only be modified in writing approved by the City Council and the Consultant The parties
agree that this requirement for written modifications cannot be waived and any attempted
waiver shall be void
20 AUTHORITY TO EXECUTE The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he /she/they has/have the
authority to execute this Agreement on behalf of his/her/their corporation and warrants and
represents that he /she /they has/have the authority to bind Consultant to the performance of
its obligations hereunder
21 NOTICES Notices shall be given pursuant to this Agreement by personal
service on the party to be notified, or by written notice upon such party deposited in the
custody of the United States Postal Service addressed as follows
CRv
Attention City Manager
City of El Segundo
350 Main Street
El Segundo, California 90245
ii
Consultant
Attention Jeff Lopez
THE DIAL GROUP
14522 E Whittier Blvd
Whittier, Ca 90605
The notices shall be deemed to have been given as of the date of personal
service, or three (3) days after the date of deposit of the same in the custody of the United
States Postal Service
12
10 1 098F,
Date Adopted.6130 /90
CITY OF EL SEGUNDO
ADMINISTRATIVE ANALYST I
ADMINISTRATIVE ANALYST If
DEFINITION
Under general supervision, performs a variety of complex professional administrative and analytical work in
support of department functions; performs related duties as required.
CLASS CHARACTERISTICS
Administrative Analyst 1: This is the entry professional Gass in the Administrative Analyst series and it is
distinguished from the other class by the degree of knowledge and independ-
ence required to perform assigned responsibilities; this Gass may be utilized in
various City departments.
Administrative Analyst 11; This Gass is filled by experienced administrative personnel who conduct protects
or direct programs within the parameters of desired objectives, methods to be
utilized, and schedule constraints; positions allocated to the class direct
subordinate staff in execution of assigned duties when so assigned.
EXAMPLES OF DUTIES
Depending on assignment, duties may include, but are not limited to, the following:
1. Conducts or directs assigned projects or program activity, performs research and statistical analysis;
prepares and presents reports of findings and recommendations as to appropnate action.
2. As assigned, administers contract or grant- funded program activity, directing and monitoring work
performed; prepares or drafts related proposals, reports, and records; monitors budget expenditures.
3. Compiles information and prepares manuals, documents, resolutions, or publications relating to
administrative, fiscal, or operational issues.
4. As designated representative, leads or participates in committee activity; coordinates or conducts
activities with other City departments, agencies and organizations and the community, contributing
views and interests of the City in execution of assigned duties.
5. Provides assistance to department management, other City personnel, and the public regarding
administrative, fiscal, or operational issues, policies, or procedures.
6. Participates in the development of department goals and objectives; participates in the development
of the department budget and in budget administration.
7 Directs the work of others involved in related activity
,) 0 X89
2606
ADMINISTRATIVE ANALYST I / If
Page 2
Administrative Analyst I: Any combination of education and /or experience that has provided the
knowledge, skills, and abilities necessary for satisfactory job performance.
Example combinations include completion of a four -year college curriculum in
public administration, accounting, or a related field; and some responsible
experience conducting research analysis.
Administrative Analyst II: Any combination of education and/or experience that has provided the
knowledge skills, and abilities necessary for satisfactory job performance.
Example combinations include completion of a four -year college curriculum in
public administration, accounting, or a related field; and at least two years of
closely related, responsible governmental administrative experience. A Masters
Degree in a relevant field is desirable.
Administrative Analyst 1: Considerable knowledge of the principles of research, statistical analysis, and
report preparation; organization and functions of the assigned municipal
department; principles of accounting and auditing; methods and procedures of
budget preparation; computer applications in administrative functions; general
office procedures. Ability to perform specialized administrable tasks; conduct
research, perfotm analysis, and prepare and present reports of finding; work
independently; interpret and apply related laws, ordinances, and policies;
communicate effectively both orally and in writing; meet the public in situations
requiring diplomacy and tact; establish and maintain cooperative working
relationships.
Administrative Analyst II: Considerable knowledge of the principles of municipal administration, accounting
and auditing, budget and grants management; computer applications in
administrative functions; related laws, ordinances, and regulations; principles of
research, statistical analysis, and report preparation. Ability to perform complex
professional administrative and analytical work requiring sensitivity to issues;
Interpret and apply related laws, ordinances, and policies; conduct research;
prepare and present reports; provide liaison to other City personnel, other
agencies, and the public; establish and maintain cooperative working relation-
ships; communicate effectively both orally and in writing.
Special Requirements
Depending upon assignment, possession of or the ability to obtain a Class C California driver's license and
a satisfactory driving record may be required.
,C'Jill
14
Exhibit B COMPENSATION & METHOD OF PAYMENT
Temporary Consultant -
Ray Chavez
Social Security Number-
561-86 -0237
Payroll Service Mark -Up
25 5%
Straight Pay Rate to Consultant -
535.00
Straight Bill Rate to City-
$43.92
Overtime Pay Rate to Consultant-
$5250
Overtime Bill Rate to City-
$65 88
All temporary consultants will be issued paychecks weekly, distributed each Wednesday
afternoon Temporary consultants will require timecards to be verified and signed each Friday
or following Monday by an authorized supervisor for the City If the City disputes anytime
completed by the Consultant, authorization should not be completed and signed until such time
is verified
Sick, Holiday and Vacation pay shall be determined by the City at the City's discretion Unless
otherwise notified m writing and verified by signed timecards, consultant shall not be
compensated for any tune not worked as it relates to standard Holiday, Vacation or Sick pay
I
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22 SEVERABILITY The invalidity in whole or in part of any provision of
this Agreement shall not void or affect the validity of the other provisions of this Agreement
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written
THE DIAL GROUP
By
Title_ Manager, Contracts
CITY OF EL SEGUNDO
By
Title
ATTEST
Cindy Mortesen
City Clerk
1
APPROVED pASTO FORM
7�
Mark Hensley
City Attorney
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I I. II
EL SEGUNDO CITY COUNCIL
AGENDA ITI1M STATEMENT
MEETING DATE: September 1, 1998
AGENDA HEADING: Consent Calenc
Proposed revisions to the class specification for the job classification of Accountant
RECOMMENDED COUNCIL ACTION-
Approve the proposed class specification
INTRODUCTION AND BACKGROUND
In anticipation of filling a vacant Accountant position, Finance Department staff reviewed the current class
specification and identified the need for a number of revisions
DISCUSSION:
The proposed revisions to the Accountant class specification are intended to more accurately delineate the actual
duties and responsibilities of positions in the job classification In particular, the proposed class specification now
better emphasizes the significant payroll - related responsibilities of the job classification
Approval of the proposed class specification is required in order to allow the Human Resources Department to initiate
the recruitment, testing and selection process Following the required posting of the examination notice, Council will
be presented with an examination plan for approval
ATTACHED SUPPORTING DOCUMENTS:
Class specification
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv Budget
Amount Requested:
Project/Account Budget.
Project/Account Balance: Date.
Account Number:
Project Phase.
Appropriation Required - Yes_ No_
ORIGINATED: Date: August 20, 1998
Bob Hyland, Director of Human ces /Risk Management
REVIEWED BY. Date:
agenda 293
hl � - c2, 9.3,'_'n9/
Date Adopted
CITY OF EL SEGUNDO
ACCOUNTANT
DEFINITION
Under general supervision, performs professional accounting duties in preparation of factual and
analytical statements and /or reports, analyzes and evaluates financial records, performs related
duties as required
CLASS CHARACTERISTICS
The Accountant class performs the full range of professional accounting duties that require
application analysis and interpretation of accounting principles and accepted practices
EXAMPLE OF DUTIES
Duties may include, but are not limited to, the following
1 Prepares a variety of detailed accounting, statistical, and /or narrative financial statements or
reports requiring analysis and interpretation of source data
2 Conducts and/or coordinates intemallexternal audits of financial records, examines, analyzes
and verifies documents to ensure adherence to established internal controls and accepted
professional standards
3 Prepares various reports and administers various accounts or programs such as Proposition
A, Proposition C, Senior Housing Bond Act and Fuel and Sales Tax, performs complex
accounts reconciliations, verifying accuracy of recorded transactions, prepares related work
sheets, cash balances, proofs, and other schedules
4 Recommends and assists in the implementation of new or revised accounting systems,
procedures, and records, evaluates accounting procedures and fiscal practices for efficiency
and effectiveness, recommends changes to work methods and practices
5 May supervise and review the work of fiscal and clerical personnel in making entries,
reconciliations and performing other fiscal record keeping work, makes complex or difficult
adjusting journal entries affecting several subsystems of an accounting system, assists in
closing the City's financial records at the end of the accounting period
6 Prepares tax returns and other reporting documentation related to payable and payroll
matters, compiles routine reports related to payroll activity
7. Prints bi- weekly payroll warrants and bi- weekly payroll registers and reports, prepares
magnetic media for storage of payroll records, prepares warrant document, merges payroll
records into the Finance System, adjusts and corrects computer file records
8 Maintains confidential employee records and may provide payroll information and statistical
information for contract negotiation purposes
9 Calculates and processes special pay requirements such as checks for termination
, �0-1 �) i
UALIFICATIONS GIDELINES
Any combination of education and /or experience that has provided the knowledge, skills, and
abilities necessary for satisfactory lob performance Example combinations include completion of
a four -year college curriculum or equivalent in business administration, accounting, or related
Feld, and two years of experience in accounting or a related Feld Municipal accounting
experience and Bachelors degree preferred
Knowledge, Skills, and Abilities
Considerable knowledge of the principles and practices of accounting and auditing, including
governmental accounting and budgeting, data processing applications related to accounting
principles and procedures, ability to apply and adapt established accounting principles and
procedures to a variety of City accounting work, analyze and review financial data to develop
forecasts, trends, and analysis, interpret and apply related laws, ordinances, rules, regulations,
policies, and procedures, analyze data and draw logical conclusions, prepare and maintain
accurate reports and records, communicate effectively both orally and in writing, establish
cooperative working relations, supervise, train and review the work of assigned staff
Special Requirements
Possession of or ability to obtain a Class C California driver's license and a satisfactory driving
record
EL SEGUNDO CITY COUNCIL MEETING DATE- September 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING. CONSENT CALENDAR
AGENDA DESCRIPTION:
Examination plans for designated Personnel Merit System lob classifications
RECOMMENDED COUNCIL ACTION:
Approve the Examination Plans
INTRODUCTION AND BACKGROUND:
Chapter 2 28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel', provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City
Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit
System job classifications
DISCUSSION:
- REFER TO ATTACHMENT -
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: N/A
(Check one) Operating Budget: Capital tmprov. Budget:_
Amount Requested:
Project/Account Budget:
ProJecUAccount Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
.;-,0- °I
1 1 0, 1 9 l.
DISCUSSION
The Human Resources Department has initiated the recruitment, testing and selection processes for the lob
classifications of Administrative Analyst II (Police Department and Recreation and Parks Department), Lateral
Entry Police Officer, Office Specialist II, and Purchasing Agent and has posted the notices of the examinations in
accordance with the City's Municipal Code and the City's Personnel Rules and Regulations
It is recommended that the City Council approve the examination plans that contain the following examfnation
techniques and weights for each portion of the examination
Administrative Analyst II
Structured Background and Technical Oral Board Weighted 100%
Lateral Entry Police Officer (Continuous Application Filing and Testing Process)
Written Test — Writing Skills Exercise Pass /Fail — Qualifying Only
Captain's Oral Board
office Specialist II
Written Test
Keyboard Proficiency Test — 50 Words per Minute
Oral Board
Purchasina Aaent
Written Test
Orel Board
Weighted 100%
Weighted 40%
Pass /Fail — Qualifying Only
Weighted 60%
Pass /Fail — Qualifying Only
Weighted 60%
0009"
A On-
1
City of El Segundo
Inter - Departmental Correspondence
August 25, 1998
To: City Council
From: Nancy Wernick, Mayor Pro Tem
Subject: Agenda Item for September 1, 1998 meeting
AGENDA DESCRIPTION: Due to the increasing number of calls to the hotline and, inasmuch
as the Hyperion mitigation monitor is not always available for immediate dispatch, Council
should consider alternatives for improvements to the handling of "call in" complaints to the
City's hotline number
RECOMMENDED COUNCIL ACTION: Discussion and possible action for alternative
solutions
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