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1998 SEP 01 CC PACKET
x AGEND] EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items The Public can participate in the discussion of any item listed on the Agenda To facilitate your presentation, please place a check mark beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications Before speaking to the City Council, please come to the podium and gave Your name and address and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, September 1, 1998 - 5:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE - Councilmember Kelly McDowell ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seq) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Gov't Code §54957 (Personnel), and /or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) - 1 Hughes v City of El Segundo, LASC Case No BC 185210 2 Mosleh & Greffon v City of El Segundo, LASC Case No YC 025903 0901985p f011 t 3 Fenwick v Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los Angeles No, BSO44667 4 El Segundo v Kilroy, LASC Case No YC 031166 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) 2- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - City Manager recruitment, and CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) - Meet with negotiator, City Attorney Mark Hensley, with respect to City Manager position CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) - Status report on real estate matters REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) SPECIAL ORDER OF BUSINESS - Interview candidates for Community Cable Advisory Committee and Recreation & Parks Recommendation - Interview and announce appointments. ADJOURNMENT POSTED: DATE R6 9 TIME NAME y 001) 2 0901985p AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items The Public can participate in the discussion of any item listed on the Agenda To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting Any other item not listed on the Agenda that is within the jurisdiction of the City Council maybe directly addressed during Public Communications Before speaking to the City Council, please come to the podium and gave Your name and address and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief general description of the business to be transacted or discussed at the meeting In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 1, 1998 - 7:00 P.M. Next Resolution # 4090 Next Ordinance # 1288 CALL TO ORDER INVOCATION - Rev Bonnie Wulff, Living the Inner Light Foundation PLEDGE OF ALLEGIANCE - Councilmember Kelly McDowell PRESENTATIONS - Public Introduction of the City's new Fire Chief, Craig Pedego ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 fip "i A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS - Report by Police Department on motor homes parked in residential neighborhoods Recommendation - Discussion and possible direction to staff. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - 2 Appointments made by the City Council on Tuesday, September 1, 1998 to Committees, Commissions and Boards Recommendation - Announce the appointments and respective terms of office, to Committees, Commissions and Boards. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 249074, 249785- 250099 on Demand Register Summary Number 03 in total amount of $1.452.963 53. and Wire Transfers in the amount of $330.052 18. Recommendation - Approve Warrant Demand Registers and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 08/12/98 to 08/24/98. 4 City Council meeting minutes of August 4, and August 18, 1998 Recommendation - Approval. Purchase and installation of Border Patrol roller hockey dasherboard system - (fiscal impact $59,32000) Recommendation - Approve purchase of Border Patrol dasherboard system as a sole source. Purchase of Media 100 Non - linear editing system and expanded hard drives Recommendation - Approve ProMax Technology as vendor for Media 100 Non - linear editing system. 7 Approve the annual contract of Progressive Solutions, Inc (P S I ) For the 1998/99 fiscal year (September 1, 1998 through September 30, 1999 (1998/99 fiscal Impact $94,000) with a 4 month extension option (1999 /00 fiscal impact $29,000) Recommendation - Approve P.S.L's contract for FY 1998/99 and approve extension of their services for P.S.I.'s software maintenance, InfoComp software maintenance, and hardware maintenance for the H.P. 3000 mainframe through September 30, 1999 with a 90 day cancellation clause. Agreement between the City of El Segundo and DeLeuw, Cather and Company for preparation of a Project Study Report for the Douglas Street/Railroad Grade Sepration Project (contract amount $49,808 00) Recommendation - 1. Approve agreement. 2. Authorize the Mayor to execute the agreement on behalf of the City. Request to approve a twelve week extension to the existing consulting services contract with Mr Ray Chavez through The Dial Group, funded by salary savings from the vacant Police Department Administrative Analyst 11 position in an amount not to exceed $16,800 Recommendation - Approve contract extension. 10 Proposed revisions to the class specification for the job classification of Accountant Recommendation - Approve the proposed class specification. 11 Examination plans for designated Personnel Merit System 1ob classifications Recommendation - Approve the Examination Plans. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS - CITY MANAGER - NONE G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilmember McDowell - NONE Councilmember Gaines - NONE Councilmember Wernick - 12 Due to the increasing number of calls to the hotline and, inasmuch as the Hyperion mitigation monitor is not always available for immediate dispatch, Council should consider alternatives for improvements to the handling of "call in" complaints to the City's hotline number Recommendation - Discussion and possible action for alternative solutions. Mayor Pro Tern Jacobs - NONE Mayor Gordon - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalf of them employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code See 54960, et sec ) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5.00 p m., September 1, 1998 under "Closed Session" (if needed) REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT - in Memory of Guy Collette, former Postmaster in El Segundo POSTED DATE a 6 TIME /e,, a,S a g NAME 09 -01 -98 ag uQQ E &4r f & eSegwzd Inter - Departmental Correspondence August 25, 1998 To: Tim Gnmmond, City Manager _I From; Jack Wayt, Chief of Polic Subject: Motor homes Parked in Residential Neighborhoods BACKGROUND Complaints have surfaced in recent months regarding the parking of motor homes in residential neighborhoods The City Council has requested a staff report regarding this issue Also, two sub - issues have surfaced in the 300 block of Valley Street One being an extension of a red curb by one foot which can be accomplished without council action The second regarding "No Parking" posted on one side of the street That issue was addressed by the traffic committee A field study was completed with ESFD and the Traffic Committee does not recommend that one side be posted for no parking as it would create a hardship on the residents PROBLEM The City does not currently allow parking on public streets for longer than 72 hours pursuant to California Vehicle Code (CVC) 22651(K) and El Segundo Municipal Code (ESMC) 10 28 050 ESPD tows these violations per authority ESMC 10 80 090 which also covers City owned lots Motor homes, traders, and camp type vehicles are limited to 48 hours (ESMC 10 28 090) and can be cited after 48 hours and /or towed after 72 hours This is currently enforced CVC 22507 enables local authorities to adopt regulations prohibiting parking of vehicles The California Courts have ruled that such provides the City with the authority to discriminate between the types of vehicles parked on public streets with respect to parking restrictions Commercial vehicles having a gross weight rating over 11,000 pounds are restricted to parking no more than five hours in a residential area and are regulated by ESMC 10.32 070 These vehicles can be cited after five hours and towed after 72 hours ,io') " Our longstanding practice has been that vehicles are marked after we receive a complaint Also, a warning card is placed on the vehicle for the appropriate violation The vehicle is cited after the time lapse and if not removed, towed following the 72 -hour time expiration In October of 1997 Council adopted Ordinance number 1281 which prohibited parking of vehicles in front or side yards except on paved driveway portions of the property This may have displaced some recreational vehicles onto the street if homeowners did not or could not afford property improvements necessary to comply with that ordinance A phone survey was taken of the South Bay cities. Other than the 72 hour ordinances no city has a specific law relating to motor homes POSSIBLE SOLUTIONS 1. Continue enforcement of existing laws dealing with specific neighborhood issues as they arise 2 Adopt an ordinance to prohibit parking of motor homes or recreational vehicles in residential neighborhoods similar to our commercial vehicle ordinance It would involve the purchasing and posting of signs 3 Create a permit parking program requiring all residents to have a permit to park on city streets The city can then regulate the number and type of vehicles it will allow to park on City streets This would be a labor intensive program and would also require signs and and vehicle identification stickers U00 � EL SEGUNDO CITY COUNCIL MEETING DATE: September 1, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Appointments made by the City Council on Tuesday, September 1, 1998 to Committees, Commissions and Boards RECOMMENDED COUNCIL ACTION: Announce appointments and respective terms of office, to Committees, Commissions and Boards Committee. A. 1_nLg erm Exatres Community Cable Advisory Committee Recreation & Parks Commission BRIEF SUMMARY: ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT: N/A existing 4 yr term exp 10/31/02 4 yr term - exp 05/30/02 ORIGINATED: Date: August 25, 1998 is Abreu Mason, Council Assistant BY: Date: ,)00 (1 boa \n \ccb \appoint agd -Sz�- - - -- O � I a ti A m m y Ip Ip T II y m D T K 1 � m A w r A II n r la m i� nsm '0 3 A v > i » n •C A » m » o •.e N n n n» [ n w > ea p D H K m K 13 a_ a .m I Y s » m I ] ] b m N n » Y w N 9 6 n n N m > b o a n o m v w o m n U K c q > O Y n g N l K A < r M O ] N 9 M qQ JN n Q > C m r n N n o n N O P q 3 + Q > N N q •G y ] u C n » S] O N N G n Y ] ] > ]a w mN > Y > w n I ] J O » » Y » t N n ] AAp pV V V CI w ufa lw: a�� N N I0e Q b K Se° H wl NpN N O � V b N O v o Y ] Y m 3 N m > Q C N ]nll ] m n O ? K 1Q m q q ] n tD K q ] E q b .. y b 10 » n � n q S T N F m m_ N Y n 11 0 > M O pII ■ of wt m r V A I n 0 0 m In II c n > O �O 3 m c ] N n > v m .n •C q 3 ] N q ] > » a N m T Q O > n 3 m m » N N r r O > •A N N �• I C a ] m O ] vI m N 3 m W Y ] O It m J N n N < n N I T D 0 17 > O b A q O c. a I> In T q x N a r > n n n O c c J r N r O ] Vv n m > K m N » O » ] N b n > m n K G I Y J N a q 3 m 16 J G » S O » K n t o w C x Z w ti K K O O A rp r O E �n a A D A 0 Z D O 6t ]j Z 3 r i m Y m » n x w o I ] O ] ,i L N 9 N J G L > A IW 1 Ali i I i N ] N A N N a W N W I JP Vim al O O d O o< Nary -m- m E r E T f x o a a 3 m a D . n m x m S zo A O]N -lYr f mojr m_ 3 � C A M T T $ A N C K m z ; m A p C G z ❑ Y n I C n m z a mzI r n 0 T A T m m P p � J� r� O P T A a T fU 3j [lhY m N A O O F J P fV -• .p � I C N I I 3 F A � I I K x x Y n a n KOAO (n m Y � V 3 3 N♦ 2 0 mm�zm m o n io a Y'O O D T T ]]�� r o Z C [ < O ]]]]i••i��������IIIIII W 2 J f n A T o r T m r K D C n A Yr AF m _ITL 5 2 0 m O ` Z T Z p C » = m I ^ Z I N N ii m O N N !l M fDiPfV i1JN N I LL AIAIAI N• am�POljjo ryryryryryry NO. oP r�� -o awW mol I III $ T m r n c 1 O $ • W .o )P ,v la i p D •i � m ' O T D 2 A D a r N m v K m, O Z D T -1 m m A 0 m fV a �b m m ' m Z D V 1 C ti m � 3 A 3 m N N ii m O N N !l M fDiPfV i1JN N I LL AIAIAI N• am�POljjo ryryryryryry NO. oP r�� -o awW mol I III $ T m r n c 1 O $ • W .o )P ,v la i p D •i � m ' O T D 2 A D a r N m v K m, O Z D T -1 m m A 0 m fV a �b m m ' m Z D V 1 C City of El Segundo PAYMENTS BY WIRE TRANSFER 08/12/98 THROUGH 08/24/98 Date Payee Amount Description 08/12 Healthcomp 55500 Weekly eligible claims week ending 08/11/98 08/19 Healthcomp 2,06800 Weekly eligible claims week ending 08/18/98 08/20 Wells Fargo 140,000 00 Fund Transfer for Worker's Comp 08121 IRS 157,046 33 Federal Payroll Taxes P/R #4 08/21 Emp Dev Dept 30,382 85 State Paroll Taxes P/R #4 WoombnoLl DATE OF RATIFICATION: 08/25/98 330,052.18 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by City Treasurer � A& L GL Al Date 44,� '44% -- Finance Director Ziz/s+s1.�- Date - �� /�Y /rF City Manager_ �' - ' / Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo j 0 o I , MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, August 4, 1998 - 5:00 P.M. CALL TO ORDER Mayor Gordon at 5 05 P M PLEDGE OF ALLEGIANCE - Councllmember Kelly McDowell ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Councllmember Wermck - Absent Councllmember Gaines - Present Councllmember McDowell - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 NONE CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et �Leq ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Gov't Code §54957 (Personnel), and /or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) - In the Matter of the Application of City of Los Angeles, OAH No L- 9604014 Hill v City of El Segundo, LASC Case No YC 030986 Hughes v City of El Segundo, LASC Case No BC 185210 Senior v City of El Segundo, WCAB Unassigned Mosleh & Greffon v City of El Segundo, LASC Case No YC 025903 Fenwick v Civil Service Commission & City of El Segundo, 2 Civil B121282 & Los Angeles No BSO44667 El Segundo v Kilroy, LASC Case No YC 031166 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -5- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Status of City Manager recruitment CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - Meet with negotiator for the General Employees Association (El Segundo City Employees Association) and negotiator for the unrepresented employees -I- Minutes iJ O i �C+ty Council Adjourned Meeting fly 4, 1998 - 5 00 p in CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) - None REPORT OF ACTION TAKEN IN CLOSED SESSION - None. 6 00 p in Council opened session for the purpose of interviewing candidates SPECIAL ORDERS OF BUSINESS - Interview candidates for Planning Commission and Community Cable Advisory Committee It was the consensus of the City Council to appoint Michael Kretzmer to the Planning Commission to a term expiring June 30, 2002, and to extend the application period for Community Cable Advisory Committee, scheduling interviews for September 1, 1998 at 5 00 p in PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees spealang on behalf of their employer, must so idenafy themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 None ADJOURNMENT at 6 55 p in Cindy Mortesen, City Clerk Minutes City Council Adjourned Meeting -2 0 O 1:', August 4, 1998 - 5 00 p in MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 4, 1998 - 7:00 P.M. CALL TO ORDER Mayor Gordon at 7 00 P M INVOCATION - Rev Alexel Smith, Saint Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE - Councilmember Kelly McDowell PRESENTATIONS - 1 Councilmember Gaines presented commendations recognizing Teen Center's REACT (Recreation Event & Activity Committee for Teens) 1998 Scholarship winners, Derek Ernest, who will attend Harbor College, Jessica Hancock, who will attend Cuesta College in San Luis Obispo, and Tiffany Corallo, who will attend UC Davis ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Councilmember Wernick - Absent Councilmember Gaines - Present Councilmember McDowell - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or mare to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 Five (5) individuals addressed Council 1 In response to Mr Frank Wong, resident's requests, Mayor Gordon advised that the FAA has not provided the City with question and answer forms, and Interim City Manager, Tun Grimmond, explained the noise complaint form, giving examples of complaints received 2 Chad Ceretto, 210 W Acacia, requested to speak on Consent Item No. 9 and urged Council to vote in favor of the project, questioning who would pay the schools' portion of $3,000 3 Steve Schevlm, El Segundo High School teacher and coach, spoke in support of Consent Item No 9, felt the parking lot could be used for car washes, and advised of the schools' costs. Minutes City Council Regular Meeting August 4, 1998 Page 1 00A t 4. Joan Trimble, resident, suggested banning certain vehicles from parking on residential streets, requesting feedback on her suggestions regarding limiting parking to one side of street, and extending the red zone on each corner 5 Terry O'Brian, resident, suggested that the School District may wish to rent its lot on Imperial Highway to residents with large vehicles A. PROCEDURAL MOTIONS. 1 Consideration of a motion to read all ordinances and resolutions on this Agenda by title only MOVED by Mayor ProTem Jacobs, SECONDED by Councilmember McDowell to read all ordinances and resolutions on this Agenda by title only MOTION PASSED BY UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent B. SPECIAL ORDERS OF BUSINESS. 1 Public hearing and authorization for the City Manager, or his /her designee, to commence with the sale of the City owned property located at 160 South Sepulveda Boulevard Mayor Gordon stated this is the time and place hereto fixed for a public hearing and authorization for the City Manager, or his /her designee, to commence with the sale of the City -owned property located at 160 South Sepulveda Boulevard He asked if proper notice had been given and if any written communications had been received Clerk Mortesen, stated that public notice had been given in a timely manner and no written communications had been received by the Clerk's office Jim Hansen, Economic Development Director, gave a brief staff report No individuals addressed Council and the public hearing was closed City Attorney Mark Hensley read the following RESOLUTION NO. 4079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA DECLARING REAL PROPERTY LOCATED AT 160 SOUTH SEPULVEDA, EL SEGUNDO TO BE SURPLUS PROPERTY AND ORDERING ITS SALE. MOVED by Mayor Pro Tent Jacobs SECONDED by Councilmember McDowell to adopt Resolution No 4079, declaring real property located at 160 South Sepulveda, El Segundo to be surplus property and order its sale MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wermck was absent Minutes City Council Regular Meeting August 4, 1998 Page 2 0 'J a 2 Public Hearing and a Resolution of the City of El Segundo, California, finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089 Mayor Gordon stated this is the time and place hereto fixed for a public hearing and adoption of a Resolution of the City of El Segundo, finding the City to be in conformance with the Congestion Management Program (CMP) and adoption of the CMP Local Implementation Report, in accordance with California Government Code, Section 65089 He asked if proper notice had been given, and if any written communications had been received Clerk Mortesen, stated that public notice had been given in a tunely manner and no written communications had been received by the Clerk' s office. Bellur Devaraj, Engineer, gave a brief staff report No individuals addressed Council and the public hearing was closed City Attorney Mark Hensley read the following RESOLUTION NO. 4080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP), AND ADOPTING THE CMP LOCAL IMPLEMENTATION CODE SECTION 65089. MOVED by Councilmember McDowell, SECONDED by Councilmember Gaines, to adopt Resolution No 4080, finding the City to be in conformance with the Congestion Management Program and adopting the CMP Local Implementation Code Section 65089 MOTION PASSED BY UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent Public Hearing concerning City of El Segundo Energy Services Performance Contracting Program and award of contract to Landis & Staefa, Inc (contract amount = $1,641,452). Mayor Gordon stated this is the time and place hereto fixed for a public hearing concerning City of El Segundo Energy Services Performance Contracting Program and award of contract to Landis & Staefa, Inc (contract amount = $1,641,452) He asked if proper notice had been given and if any written communications had been received Clerk Mortesen, stated that public notice had been given in a timely manner and no written communications had been received by the Clerk's office. Ed Schroder, Director of Public Works, gave a brief staff report No individuals addressed Council, and the public hearing was closed It was the consensus of the Council to select Alternative No 1, in a contract amount to $2,171,979 Minutes City Council Regular Meeting August 4, 1998 Page 3 UO;ijE MOVED by Councllmember McDowell SECONDED by Councllmember Gaines to award Contract No 2615 to Landis & Staefa, Inc., Alternative No 1, for an Energy Services Performance Contracting Program (contract amount = $2,171,979), with further review of financing in approximately two years MOTION PASSED BY UNANIMOUS VOICE VOTE. 410. Councllmember Wernick was absent C. UNFINISHED BUSINESS - 1 Staff recommendation to provide staffing to fill the function of centralized procurement within the Finance Department in the amount estimated at $28,544 for the 1998 -99 Budget (Annual fiscal impact of $106,140 which is expected to be offset by cost savings and reduced use of legal services ) Gavin Curran, Assistant Finance Director, gave a brief staff report City Attorney Mark Hensley read the following RESOLUTION NO. 4081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ESTABLISHING A SALARY RANGE FOR THE JOB CLASSIFICATION OF PURCHASING AGENT. MOVED by Councllmember Gaines, SECONDED by Mayor ProTem Jacobs to direct the Human Resources Department to implement the class specification and retain the position of Purchasing Agent within the Business Services Division of the Finance Department This action will result in an increase of one person in the Finance Department and a budget impact of $28,544 for the 1998- 99 fiscal year ending September 30, 1999, and adopt Resolution No 4081. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councrlmember Wernick was absent 2 Staff recommends that City Council modify their previous 1998 -99 budget action which authorized an increase of one position within the City Clerk, s office, and adjust the overall staff level by a net reduction of one part -time ( 5) position for a cost savings of $16,368 during the next fiscal year MOVED by Mayor ProTem Jacobs, SECONDED by Councrlmember McDowell, to modify, approve, and authorize Human Resources to retain the services of one full -time Office Specialist assigned to the City Clerk, s Office for the prunary purpose of contract management MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent It was the consensus of Council to review the question of extending this position to full -time at a later date Minutes City Council Regular Meeting August 4, 1998 Page 4 �)0o1 7 D. 1 N E. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - Appointments made by the City Council on Tuesday, August 4, 1998 to Committees, Commissions and Boards It was the consensus of Council to appoint Michael Kretzmer to the Planning Comtmssion to a term expiring June 30, 2002, and to extend the application period for Community Cable Advisory Committee, scheduling interviews for 5 00 p in , September 1, 1998 It was the consensus of Council to appoint the following members to the Senior Task Force for a period of sixty days commencing after Labor Day Nick Gerenday Barbara Kessener Mona Wenzel Jack Trystman Donna McCarthy Helen Blanchard Carlota Guy Shirley Koppelman- Gillig Doris Ottman Loretta Frye It was the consensus of Council to appoint the following members for the Business License Task Force for a period of sixty days commencing after Labor Day Peter Zimmerman Gary Horowitz Frank Godoy Ken Schofield Ron Fernari Sandra Jacobs Ed Munoz William T Mason Carl Jacobson Darryl Heath William Bue Tun Grimmond Richard Lundquist Ed Sakurai Bob Mercer Stan Sakauye John G Gaines Finance Director Revised budget and operational format for the Lakes at El Segundo Restaurant Jim Fauk, Director of Recreation and Parks, gave a brief staff report MOVED by Councilmember Gaines, SECONDED by Mayor ProTem Jacobs to approve the revised budget and operational format for the Lakes at El Segundo Restaurant MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Minutes City Council Regular Meeting August 4, 1998 Page 5 10111E Warrant Nos 249072 - 249339 on Demand Register Summary No. 02 in total amount of $1,663,214 97, Warrant Nos 249343 - 249425 on Demand Register Summary No 30 in total amount of $153,074 12, and Wire Transfers in the amount of $552,634 03 2 City Council meeting Minutes of July 21, 1998 3 Agreement No 2616 providing for three year Memorandum of Understanding between the City Council and the El Segundo City Employees Association and Resolution No 4082 Fiscal Impact $272,305 first year total compensation cost Funds are available in the City' s 1998/99 Fiscal Year Operating Budget for the first year 5% salary increase 4 Proposed revisions to the class specification for the mid - management Job classification of Deputy City Clerk 5 Examination plans for designated Personnel Merit System Job Classifications 6 Proposed class specification and Resolution No 4083, establishing a monthly salary range for the new Job classification of Senior Accountant Fiscal Impact Funding for the one position Job classification is contained in the Fiscal Year 1998 -99 Operating Budget 7 Resolution No 4084 of the City Council, rescinding Resolution Number 3996, and adopting a new resolution approving a new Conflict of Interest Code 8 ITEM PULLED DUE TO CONFLICT BY COUNCILMEMBERS GAINES AND MCDOWELL PULLED FOR DISCUSSION BY COUNCILMEMBER GAINES 10 Award of Contract No. 2617 to Damon Construction Company, for the construction of sidewalks north of the Douglas Street Green Line Station (contract amount $239,300), and retain Hayer Consultants to provide construction inspection services at $38 1hour for a not to exceed amount of $20,000 00, Contract No 2618 11 ITEM PULLED DUE TO CONFLICT BY MAYOR GORDON 12 Disposal of surplus vehicles and equipment Declare vehicles and equipment surplus and authorize staff to have items sold at auction, or sell for scrap, as recommended. In addition, requesting permission from City Council to allow General Services Manager and Business Services Manager to properly dispose of any items with no salvage value (i e , broken chairs, etc ) when deemed necessary Staff will destroy those unsalvageable items to prevent any unnecessary liability to the City 13 PULLED FOR DISCUSSION BY MAYOR GORDON Minutes City Council Regular Meeting August 4, 1998 Page 6 0OJ1" 14 Approval of Service Agreement No 2619 with the City of Redondo Beach/South Bay Youth Project, to provide counseling services to El Segundo youth and families between September 8, 1998 and June 30, 1999 at a cost of $27,498 MOVED by Councilmember Games SECONDED by Councilmember McDowell to approve consent agenda items 1, 2, 3, 4, 5, 6, 7, 10, 12, and 14 MOTION PASSED BY UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent CALL ITEMS FROM THE CONSENT AGENDA. 8 Adoption of plans and specifications for construction of a storm dram in the 500 block of Washington Street - Project No PW 98 -4 (estimated cost = $150,000 00) Due to a quorum not being available for a full vote, City Attorney Mark Hensley had the two Councilmembers who were in conflict draw straws to determine participation Councilmember McDowell drew the straw for participation MOVED by Mayor ProTem Jacobs, SECONDED by Councilmember McDowell, to adopt plans and specifications for construction of a storm dram in the 500 block of Washington Street - Project No PW 98 -4 (estimated cost = $150,000 00) MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, MAYOR PROTEM JACOBS, COUNCILMEMBER MCDOWELL; ABSENT: COUNCILMEMBER WERNICK; NOES: NONE; NOT - PARTICIPATING: COUNCILMEMBERS GAINES. 3/0/2. After further review the City Attorney Mark Hensley advised Council consideration of this must be deferred until Councilmember Wernick is present The motion was ruled null and void and the item continued to August 18, 1998 9 Award of Contract No 2620 to Century Paving, Inc for improvements to the City parking lot at Main Street and Mariposa Avenue - Project No. PW 97 -25, and approve of a transfer of $28,000 00 savings from the recently completed fiscal year 1997 -98 sewer mams repair project Authorize Staff to request payment of $3,000 00 for the project from the El Segundo High School car wash organizers (contract amount $56,906 36) MOVED by Councilmember Gaines, SECONDED by Councilmember McDowell, to approve the project and waive the $3,000 fee from the El Segundo High School MOTION PASSED BY UNANANIMOUS VOICE VOTE. 410. Councilmember Wernick was absent. 11 Authorization of $172,952 49 payment to Metropolitan Transportation Authority (MTA) for preliminary engineering /environmental assessment performed by MTA regarding Del Norte Green Line Station Minutes City Council Regular Meeting August 4, 1998 Page 7 MOVED by Councilmember Gaines SECONDED by Councilmember McDowell to authorize a payment of $172,952 49 payment to the Metropolitan Transportation Authority (MTA) for preliminary engineering /environmental assessment performed by the MTA regarding the Del Norte Green Line Station MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM JACOBS, COUNCILMEMBERS GAINES AND MCDOWELL; NOES: NONE; NOT - PARTICIPATING: MAYOR GORDON; ABSENT COUNCILMEMBER WERNICK. 3/0/2. 13 Purchase of Frame Rate Millennium Bulletin Board System (Fiscal Impact $42,359) MOVED by Mayor Gordon, SECONDED by Mayor ProTem Jacobs, to approve of purchase of Frame Rate Millennium Bulletin Board System, Cost $42,359 MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wermck was absent F. NEW BUSINESS - CITY MANAGER — NONE G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilmember McDowell - Spoke regarding the quality of the Commission/Committee applicants and the difficulty in choosing only one Councilmember Gaines - Gave a brief report regarding the recent SBCCOG meeting, and Information System study. Councilmember Wernick - Absent Mayor Pro Tern Jacobs - Gave a brief report regarding the recent Southern California FAA task force meeting and announced the web site address http / /www awp faa gov /so_cal min Ms Jacobs also reported on the Historical Preservation Committee, and referred to a recent contact with a small business owner u0J2' Minutes City Council Regular Meeting August 4, 1998 Page 8 Mayor Gordon - 1. Authorization to retain Gladstem & Associates to complete the Downtown Visioning Project. Received Council consensus to award Contract No 2621 to Gladstem & Associates to complete the Downtown/Visioning Project, in an amount not to exceed $10,000 00, addressed airport issues, a recent Board of Supervisors meeting, referred to a change in the resolution to place the LAX expansion on the November ballot, addressed support expressed by Mayors from Orange and Riverside Counties, and the Bay Cities Diabeites fund raiser In response to Mayor Gordon's question, City Attorney, Mark Hensley, advised that the former Council approved an extension or amendment to an existing contract, and that this type of specialized service does not need to go through the formal RFP or Bid process PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 Two (2) individuals addressed Council 1 In response to Sandra Mason, resident's question, Interim City Manager, Tun Grimmond, advised that a major pump station is being installed on Franklin 2 Jane Friedkm, resident, felt the Safety and Noise Abatement Committee meetings should be announced on Cable TV, and that the interview process was not done fairly MEMORIALS: Della Wise, long time resident CLOSED SESSION: NONE The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows Continuation of matters listed on the City Council Agenda for 5.00 p m , August 4, 1998 under "Closed Session" (if needed) a 14 REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) NONE ADJOURNMENT at 8 55 p m to August 18,1998 at 5 00 p m Cindy Mortesen, City Clerk Minutes City Council Regular Meeting August 4, 1998 Page 9 JeJC1] MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, August 18, 1998 — 5:00 p.m. CALL TO ORDER Mayor Gordon at 5 00 p in PLEDGE OF ALLEGIANCE - Councilmember John Gaines ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Councllmember Wermck - Present Councllmember Gaines - Present Councllmember McDowell - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behaljof another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor andpunishable by a fine of $250 NONE CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sec) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's Labor Negotiators as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) - 1 In the Matter of the Application of City of Los Angeles, OAH No L- 9604014 2 Hill v City of El Segundo, LASC Case No YC 030986 3 Hughes v City of El Segundo, LASC Case No BC 185210 4 Mosleh & Greffon v City of El Segundo, LASC Case No YC 025903 5 Fenwick v Civil Service Commission and City of El Segundo, 2 Civil B 121282 and Los Angeles No BSO44667. 6 El Segundo v Kilroy, LASC Case No YC 031166 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -0- potential case (no further public statement is required at this time), Itgtation of litigation pursuant to Gov't Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - City Manager recruitment, and CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) - Meet with negotiator, City Attorney Mark Hensley, with respect to City Manager position CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None Minutes City Council Adjourned Meeting ll�gv�t 2 998 UU. of REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT at 6 55 p in Cindy Mortesen, City Clerk Minutes City Council Adjourned Meeting August 18, 1998 5.00 p.m. U01 -, tl�n MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 18,1998 - 7:00 P.M. CALL TO ORDER Mayor Gordon at 7 00 p in INVOCATION - Rev John Svendsen, First Baptist Church of El Segundo — May change PLEDGE OF ALLEGIANCE - Councilmember John Gaines PRESENTATIONS - NONE ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Councilmember Wernick - Present Councilmember Gaines - Present Councilmember McDowell - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 1 Steve Wiley, 713 Hillcrest, Scout Master, requested that Council consider an alternate location for the proposed skateboard park and that Agenda Item Nos 19 and 20 be excluded from the Consent Calendar for discussion 2 Lacy Cook, 615 Eucalyptus, Scoutmaster, also requested that Council consider an alternate location for the proposed skateboard park, and that Agenda Item no 19 be excluded from the Consent Calendar for discussion 3 Steve Craig, 629 Sierra Street, requested that Council consider an alternate location for the proposed skateboard park 4. Cathy Stebile, 408 California, requested that Council consider an alternate location for the proposed skateboard park 5 Police Officer Bill Single, reported on the recent car shows 6 Police Officer Pete Zalaback presented Council with a plaque and t -shirts in appreciation of the City's support of the recent car shows Minutes City Council Regular Meeting August 18, 1998 it ©/'}•7(Pa8 e1 c, A. PROCEDURAL MOTIONS 1 Consideration of a motion to read all ordinances and resolutions on this Agenda by title only Recommendation - Approval. MOVED by Councilmember Wemick, SECONDED by Councilmember Gaines, to read all ordinances and resolutions of the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. B. SPECIAL ORDERS OF BUSINESS - 2 Public Hearing to consider proposed (Third Quarter) amendments (unfinished items) to the General Plan and Zoning Code 1) Signs, and 6) Amplified Sound Permits, and, a Negative Declaration of Environmental Impacts in accordance with the California Environmental Quality Act (CEQA) Environmental Assessment EA -419A, General Plan Amendment 97 -3A, and Zone Text Amendment ZTA 97 -3A, Third quarter Amendments Applicant. City of El Segundo Mayor Gordon stated this is the time and place hereto fixed for a public hearing to consider proposed amendments to the General Plan and Zoning Code 1) signs, and 6) amplified sound permits; and a Negative Declaration of Environmental Impacts in accordance with the California Environmental Quality Act (CEQA) Environmental Assessment EA -419A, General Plan Amendment 97 -3A, and Zone Text Amendment ZTA 97 -3A Third quarter amendments Applicant City of El Segundo He asked if proper notice had been given and if any written communications had been received. Clerk Mortesen stated that public notice had been given in a timely manner and no written communications had been received by the Clerk's Office City Attorney, Mark Hensley, recommended that this item be continued to the regular City Council meeting of September 15, 1998 MOVED by Councilmember Wemick, SECONDED by Councilmember Gaines to continue this item to the regular City Council meeting of September 15, 1998 C. UNFINISHED BUSINESS - 3 Report on the potential for deployment of Hydrogen Sulfide Gas Odor Detection (i e., "Odor Sniffer ") devices Bret Bernard, Director of Planning and Building Safety, gave a brief staff report, and responded to Council's questions It was the consensus of Council to receive and file the Staff report, direct Staff to bring tlus item back in one year for Council consideration, and improve hot line phone -in procedures. Minutes City Council Regular Meeting August 18, 1998 Page 2 0 �1 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS CHMS Park Vista Management Operating Agreement Extension Agreement No 1888C MOTION by Mayor Pro -Tem Jacobs, SECONDED by Councilmember Wernick, to approve The El Segundo Senior Housing Board's recommendation to extend the Park Vista Management Agreement No 1888C with Community Housing Management Services through December 31, 2000 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. Schedule interviews of candidates for Community Cable Advisory Committee and Recreation & Parks Commission ( "CCBs "), with filing deadline set for 48 hours prior to interviews Mayor Gordon advised he anticipates a second resignation from the Recreation & Parks Commission, and received Council consensus to schedule interviews of candidates for the Community Cable Advisory Committee and Recreation & Parks Commission for approximately 6 00 p in , Tuesday, September 1, 1998, to be continued, if necessary Appropriate $350,000 and approve the LAX Intervention Project for $1,225,000 as discussed by City Council July 21, 1998 MOTION by Mayor Pro -Tem Jacobs, SECONDED by Councilmember Wemick, to appropriate the transfer of $350,000 and approve the LAX Intervention Project for $1,225,000 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Warrant Numbers 249426 - 249745 on Demand Register Summary Number 03 in total amount of $713,32100, Warrant Numbers 249749 - 249783 on Demand Register Summary Number 31 in total amount of $137,814 97, and Wire Transfers in the amount of $1,066,723 15 ITEM PULLED FOR DISCUSSION BY COUNCILMEMBER WERNICK ITEM PULLED FOR DISCUSSION BY COUNCILMEMBER WERNICK 10 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON I I ITEM PULLED FOR DISCUSSION BY MAYOR GORDON 12 Request for approval of two approximately 827.25 square foot wall signs and two temporary banners for Hughes Electronics to be located on the top of the northeast and southeast facing walls of 200 North Sepulveda Boulevard (Sign Plan 98 -21) Applicant Hughes Electronics. Minutes City Council �gQs Meeting t 18, 1998 Page 3 13 Request for proposals (RFP) and statements of qualifications from qualified consultants to prepare a requisite update of the General Plan Housing Element Fiscal Impact Not to exceed $30,00000 14 ITEM PULLED FOR DISCUSSION BY COUNCILMEMBER McDowell 15 Revised class specification and adoption of Resolution No 4086 of the City Council of the City of El Segundo, establishing a new monthly salary range for the job classification of Community Cable Program Supervisor Fiscal impact Funding for the adjusted salary range is included in the Fiscal Year 1998 -99 Operating Budget 16 Revised class specification for the new Mid - Management job classification of Business Services Manager and adoption of Resolution No 4087 of the City Council of the City of El Segundo, California, increasing the basic monthly salary range by 5 %. Fiscal Impact Funding for the one - position job classification is contained in the Fiscal Year 1998/99 Operating Budget 17 Resolution No 4088 of the City Council of the City of El Segundo, California, providing a 2% salary increase for the City's part -time temporary employees Fiscal Impact $12,630 annualized cost Funding for the increase is contained in the City's 1998 -99 Fiscal Year Operating Budget 18 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON 19 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON 20 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON 21 Resolution No 4089 of the City Council of the City of El Segundo, California, approving the application for funds in the amount of $41,000 from the Los Angeles County Regional Park and Open Space District per Parcel Discretionary Grant Program for El—Segundo Roller Hockey Rink 22 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON 23 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON 24 ITEM PULLED FOR DISCUSSION BY MAYOR GORDON MOVED by Councilmember Wernick, SECONDED by Mayor Pro -Tem Jacobs to approve consent agenda items 7, 12, 13, 15, 16, 17 and 21 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. CALL ITEMS FROM CONSENT AGENDA 8 City Council meeting minutes of August 4, 1998 City Attorney, Mark Hensley, requested that this item be continued to the next City Council meeting Minutes City Council Regular Meeting August 18, 1998 9 Page 4 �i�i��r 9 Plans and specifications for construction of a storm drain in the 500 block of Washington Street - Project No PW 98 -4 (estimated cost = $150,000 00) Councilmember Wernick commented that the storm drain will now be constructed on Washington Street MOVED by Councilmember Wernick, SECONDED by Mayor Pro -Tern Jacobs, to approve the plans and specifications for construction of a storm drain in the 500 block of Washington Street — Project No PW 98 -4 at an estimated cost of $150,000 MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, MAYOR PROTEM JACOBS, AND COUNCILMEMBER WERNICK, NOES: NONE. NOT- PARTICIPATING: COUNCILMEMBERS MCDOWELL AND GAINES. 3/0/2. 10 Acceptance of the Roller Hockey Rink (Phase 1) construction in Recreation Park (final contract amount = $55,999 00 Recreation & Parks Director, Jim Fauk, gave a brief report, responding to Council's questions In response to concern expressed by Ed Swmsley, 413 Center Street, Interim City Manager, Tim Gnmmond felt that a finding for sole source vendor could be found to expedite this program MOVED by Mayor Gordon, SECONDED by Mayor Pro -Tern Jacobs to accept Phase 1 of the Roller Hockey Rink construction in Recreation Park (final contract amount = $55,999) MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 11 Resolution No 4085 of the City Council of the City of El Segundo, California, authorizing stop signs for eastbound and westbound Pine Avenue at Kansas Street MOVED by Councilmember Wernick, SECONDED by Mayor Pro -Tem Jacobs to adopt Resolution No 4085 of the City Council of the City of El Segundo, California, authorizing stop signs for eastbound and westbound Pine Avenue at Kansas Street MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, MAYOR PROTEM JACOBS, AND COUNCILMEMBER WERNICK. NOES: NONE. NOT- PARTICIPATING: COUNCILMEMBERS MCDOWELL AND GAINES. 3/0/ 14 Professional Services Contract No 2625 with MRH Structural Engineers for professional plan checking services of structural and special high -rise construction projects on an "as- needed" basis The amount to be paid the Contractor under this agreement is estimated to exceed ten thousand dollars ($10,000), and, therefore requires City Council review and approval Councilman McDowell felt that Sections 9 and 21 should be integrated MOVED by Councilmember Gaines, SECONDED by Councilmember Wernick to approve Professional Services Contract No. 2625, merging Sections 9 and 21, with MRH Structural Engineers for professional plan checking services of structural and special high -rise Minutes City Council Regular Meeting August 18, 1998 �0;�,,( Page construction projects on an "as needed" basis MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. 18 Request for Proposal (RFP) to Update City Circulation Element and authorization of solicitation of proposals Council expressed concern regarding the timeline for this project, and requested that Staff evaluate possible ways to shorten the procedure MOVED by Mayor Gordon, SECONDED by Councilmember Gaines to approve the Request for Proposal to update the City's Circulation Element and authorize solicitation of proposals MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. 19 Contract with Lawrence R Moss & Associates to design and prepare plans for the El Segundo Skateboard Park Fiscal Impact $19,500 It was the consensus of the Council that Staff evaluate alternate locations for the proposed skateboard park which will not impact the Boy Scouts, and to continue this item to a future meeting 20 Resolution of the City Council of the City of El Segundo, California, approving the application for funds in the amount of $33,535 from the Los Angeles County Regional Park and Open Space District per Parcel Discretionary Grant Program for El Segundo Skateboard Park It was the consensus of the Council to continue this item to a future meeting 22 Third amendment extending the following City Residential Sound Insulation (RSI) Contracts a Contract No 2566 — G B Construction - through December 31, 1998 b Contract No 2565 — G B Construction - through December 31, 1998 c Contract No 2564 — T & M Construction — through December 31, 1998 d Contract No 2563 — G B Construction — through December 31, 1998 e Contract No 2562 — G B Construction — through December 31, 1998 f Contract No 2561 — G B Construction — through December 31, 1998 g. Contract No 2560 — G B Construction — through December 31, 1998 h Contract No. 2550 — Peerless Products Inc — through December 31, 1998 1 Contract No 2300 — Wyle Laboratories — through August 18, 2008 In response to Councilmember McDowell's question, Special Projects Manager, Harvey Holden, advised that the majority of the contracts are anticipated to be completed by December 31, 1998, while Wyle Laboratories are working on additional projects MOVED by Councilmember Wernick, SECONDED by Councilmember McDowell, to approve the third amendments to the City Residential Sound Insulation (RSI) Contracts MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 23 Solicitation of bids for an annual contract for sidewalk, curb and other minor repairs - Project No PW 98 -3 (budgeted amount $50,000 00) Minutes City Council Regular Meeting August 18, 1998 Page 6 ,;Ofl31 This item was considered in conjunction with Agenda Item No 24 24 Award of Contract No 2627 with HiTech Pro Construction Co for sidewalk replacement, handicap ramps and new sidewalks on Grand Avenue - Project No PW 97 -26 (contract amount = $73,310 00) In response to Mayor Gordon's questions, Public Works Director, Ed Schroder advised that the agenda item is an annual contract for sidewalk replacement, handicap ramps and new sidewalks on Grand Avenue, that subcontracts will be begin early September to correct identified sidewalks damaged by tree roots MOVED by Mayor Gordon, SECONDED by Councilmember Wernick, to approve solicitation of bids for an annual contract for sidewalk, curb and other minor repairs, and to award Contract No 2627 with HiTech Pro Construction Co for sidewalk replacement, handicap ramps and new sidewalks on Grand Avenue — Project No PW 97 -26, in a contract amount of $73,310 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. Council requested Staff to solicit interest from residents by heavy advertising F. NEW BUSINESS - CITY MANAGER - NONE G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS - Councilmember McDowell - NONE Councilmember Gaines Councilmember Gaines thanked Public Works for their work on oil reclamation, suggesting weekend disposal, reported on a recent LA Airport Advisory Committee Meeting, advising that all candidates for political office are being requested to take a stand regarding Airport expansion, and advised he will be in Washington at the beginning of September, and will promote the City's views regarding Airport expansion - Councilmember Wernick Councilmember Wemick solicited volunteers for the California Mentors Summit on September 14, 1998 in the Disneyland Hotel, reported on a recent Hyperion Meeting, referred to an article in the "LAX Reader ", gave a brief update on the Morengo Indians amicus brief, announced the Oil Recycle program, Monday thm Friday, 7 30 am — 4.00 p in, and offered Councilmembers use of her book, "First and Foremost Airport", which states there would be no need for expansion through 2025 Minutes City Council Regular Meeting August 18, 1998 Page 7 ,i0'.) 3 Mayor Pro Tern Jacobs Mayor Pro -Tem Jacobs reported on a recent meeting regarding LAX expansion advising that the concern is now regional, thanked the Library staff for the Summertime Story Time Program, advised that Sue Carter, Friends of the Library, has initiated a program of videotaping historic homes and requested that sellers contact Sue of their plans to sell older homes, and stated she enjoyed the recent car show. Mayor Gordon Mayor Gordon offered FAA responses to any interested residents, reported that the outcome from recent Airport Expansion meetings demonstrated growth in population and jobs in the Inland Empire, and not the LAX area, announced that the City of Inglewood has now joined the fight against LAX expansion, advised that the City of Los Angeles has agreed to repair Imperial Highway and requested that Staff prepare a letter of confirmation for the Mayor's signature, but that the median landscaping was found to be too costly at this time, advised that the City is committed to eliminating traffic accidents on Imperial, thanked General Cook for his assistance, commended Recreation & Parks swimming program at the Plunge, and announced the Youth Drama presentation of "Damn Yankees" on August 21 -29, at 7 00 p in in the El Segundo High School Auditorium 640 Main Street PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals Who have received value of $50 or more to communicate to the City Council on beha /jof another, and employees speaking on beha[Jof their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 - NONE MEMORIALS - NONE CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec 54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows. Continuation of matters listed on the City Council Agenda for 5.00 p in , August 18, 1998 under "Closed Session" - NONE REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE ADJOURNMENT at 8 42 p in Cindy Mortesen, City Clerk Minutes City Council Regular Meeting August 18, 1998 Page 8 EL SEGUNDO CITY COUNCIL MEETING DATE: September 1, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Purchase and installation of Border Patrol roller hockey dasherboard system - (fiscal impact $59,320 00) RECOMMENDED COUNCIL ACTION: Approve purchase of Border Patrol dasherboard system as a sole source INTRODUCTION AND BACKGROUND: As part of the 1998 -99 Capital Improvement Project budget, the City Council approved funding the second phase of constructing the City's roller hockey rink at Recreation Park The second phase includes the dasherboards as well as goals, fencing, concrete walkway, a retaining wall, benches and bleachers DISCUSSION: After much research which included many visits to roller hockey rinks, the Recreation and Parks Commission, staff and Ell Segundo Roller Hockey representatives concluded that the Border Patrol Company's dasherboard system was the ideal system to meet the needs of the El Segundo rink The City had directed the architect designing the rink to speafically call out the Border Patrol system in the plans and specifications for the second phase of the project ATTACHED SUPPORTING DOCUMENTS: Border Patrol quotation dated August 19, 1998 FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: ProjecUAccount Budget: ProjecUAccount Balance: Account Number: Project Phase: Appropriation Required, (Discussion continues on the next page.......) No Yes $59,32000 $104,00000 $104.000.00 Date: 821/98 -Y /?� Jim IFwk. Director of Recreation and Parks Page 1 of 2 N \COUNCIL\PW -SEPT1 02 (Monday 8/24/98 4d Q r, DISCUSSION: (continued) The Border Patrol system has several unique features which makes it superior to other products on the market The system has features such as 3/4" thick U V stabilized, natural white high density polyethylene panels, a unique surface mounting and uses stainless steel fasteners to avoid rusting and provide maintenance free long life, and the combination of the secuny fencing Into the dasherboards thereby eliminating the need for a separate security fence This Is a system that can only be purchased directly from "Border Patrol" and requires manufacturer approved installation Based on the above Information, staff feels It Is In the best interest of the City to proceed with the purchase and Installation of the Border Patrol dasherboard system on a sole source basis The remainder of the second phase Improvements will bid as a public works contract Staff has received the attached quotation from Border Patrol It Is requested that staff be authorized to purchase the Border Patrol dasherboard system, Including goals and the Installation of the system for the quoted price of $59,320 00 This cost Includes basic nnk $34,281 00, option #2 installation $16,000 00, option #3 yellow klckplate $2,566 00, option #4 colored top cap $1,285 00, option #5 hockey goals $1,250 00, and $3,938 00 for sales tax and delivery Page 2 of 2 (1 N \C0UNCIL \PW -SEPT1 02 (Monday 8/24/9810 00 n !) J c August 19, 1998 Quote #98365 1*110 aped systems. Inc. AUG 2 0 1998 481' Pxk Glee Bead Bellur Devaraj eennespWi , UN 95116 PUBLIC WORKS T -61295233F- 6129296192 City of El Segundo ENGINEERING 1.100109 RINK 350 Main Street www.borderp*oteom El Segundo, CA 90245 Thank you for your interest in Border Patrol® Rink Systems. Per our discussion, we propose to furnish our BP Pro 3000 outdoor &arced dasher board system, that consists of the following: RINK LAYOUT- - 170'-0" long x 70' -0" wide x 20' -0" radius. -SIX 2' -6" player gates. -ONE 4' -0" equipmentlaccess gate. PANEL CONSTRUCTION- -Facing 3/4" thick U.V. stabilized, natural white high density polyethylene. -Top cap rail 3/4" thick x 3" wide U.V stabilized, natural white high density polyethylene. -All gate hardware and fasteners are weather treated for corrosion resistance. FRAMING - 2" x 2" square I I gauge steel tube support posts. - 2" x 2" x 1/8" steel angle crossmembers. - All framing is hot -dip galvanized for corrosion resistance. CONTAINMENT SYSTEM: -7-0" high, 6 gauge vinyl coated chain link fence on sides of the rink, but not front of the players, penalty area, but in front of officials area. -7' -0" high, 6 gauge vinyl coated chain link fence on ends and radius comers of the rink. -1 3/8" CQ 20 support posts, 13/8" CQ 20 crossmembers, connectors, hardware, caps. MISC: -1 year warranty - Protective comer pads. - Installation instructions. RINK PRICE DELIVERED ..................... ............................... S 34,281.00 (Prices do not include: All applicable sales tax, shipping, installation, players /penalty/officials boxes.) U003E Bellur Devaraj Quote #98365 Page 2 ADDITIONAL OPTIONS: OPTION #1: Installation Supervisor for 50 hours (400 to 450 additional man-hours will be required to complete installation. Competent manpower to be supplied by owner. Owner to supply necessary tools, equipment, and materials during installation (for example: forklift, generator, auger, cutting saw, etc.). If conditions are not met additional charges may be accessed and installation may take longer. Additional days can be purchased @ $600 00 per day.) Price ....................... Accept Decline ....... $ 5,200.00 OPTION #2 Complete Installation by an Approved Border Patrol Crew Owner to supply necessary tools, equipment, and materials during installation (for example: forklift, generator etc.). Price .......... .. ...... Accept Decline ... $ 16,000.00 OPTION #3: Yellow Keekplate Option -3/4" thick x 6" high U.V. stabilized, NHL gold color, high density polyethylene. - Kickplate to be cut, drilled, and countersunk for attaching on -site. -All fasteners are color matched and weather treated for corrosion resistance. Price ..... ............................... ..... ............................... $2,56600 Accept Decline u0(i3; Bellur Devaraj Quote #98365 Page 3 OPTION #4: Colored Top Cap Option -3/4" thick x 3" wide U.V. stabilized, color TBD, high density polyethylene. -Top Cap to be cut, drilled, and countersunk for attaching on -site. -All fasteners are color matched and weather treated for corrosion resistance. - Available in blue, black, green, and red. Price......................................................... ............................... $ 1,285.00 Accept Decline OPTION #5 • Strung Pro In -line Hockey Goals (pair) Includes complete goal set (Net, Pad, Skirt & Frame) — no assembly required. Price........... ................................... ............................... $ 1,250.00 Accept SALES TERMS. OPTION # 1 Decline Prepay the cost of the rink with your order ( 1% discount) OPTION # 2 On approved credit (OAC) the following schedule to be followed: - 30% of total contract value when the order is received - 50% of total contract value 7 days prior to shipment. - 20% of total contract value 10 days after the rink is shipped OPTION # 3 Arrange for a Border Patrol lease. 4'(0,138 Bellur Devaraj Quote #98365 Page 4 DELIVERY: Six weeks from signed approval of drawings. This bid is subject to review and acceptance by In -Line Sport Systems, Inc of all contract documents and may be withdrawn without penalty at anytime before contract execution If accepted, sign and return one copy, and retain a duplicate for your files When approved by one of our officers and returned, it becomes a binding contrail. This quotation is subject to change, withdrawal, or cancellation until accepted by you If your acceptance is not received by us within 30 days from the date hereof, this quotation shall automatically expire In -Line Sport Systems retains a security interest in all the products covered in this agreement until all sales terms have been met In addition, the purchaser agrees to sign any additional documents for in -Lme Sport Systems to perfect its security interest in the products. The above proposal is accepted. 0 CC. Dave Banel Shipping: As per schedule and (Shipping schedule is based on imme Brian Date Approved By Jay Moore ,0039 C13 .c9— + + —.S9 _ fit! I < s p U O) vv- N p W .6 -.CE I ¢� _•ZE E7 � K x u .E -.Of IN —•e2 O c o o zu Iva— va A2 q� —A2 I— c `7 � .6 -.Ll —.9I Q N O is —�� a Ei �.Ei CLN .2I- .6 -16 W J W .N .f -.9 Q c .2[— n —.it (� o .►2 I —. /Z i t B2— 4,82 .E -AE —.2f .6 -.EE 19E —.9E d a AY 1 —A► 0 •e ►— I —•e► � V O is N6 A9— —A9 f .L9— + —.C9 Cle 0 oa �y CL IL W 1 yy as WU OCp�F al. .. < ilZ.w�aa_W 1 1 1 1 1 1 1 1 wooyya� »�4xoa n n ooaZ, Z, FFyooaaa a°(LRZZ aalaaaaa wwwoc z HNa'�/ -WW Z 1 1 1 1 1 1 1 QRIWF1WI�l7 EL SEGUNDO CITY COUNCIL MEETING DATE: 9 /1 198 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Purchase of Media 100 Non - linear editing system and expanded hard drives Approve ProMax Technology as vendor for Media 100 Non - linear editing system INTRODUCTION AND BACKGROUND: In July, 1998 the El Segundo City Council approved funds for the purchase of a new Media 100 non - linear editing system and expanded hard drives for the City's cable section. In August, 1998, the City solicited bids from established Media 100 vendors with additional hard drives for expanded storage capabilities On August 18, three bid packets listing detailed specifications were opened, with ProMax Technology submitting the lowest bid, $19,389 61 DISCUSSION: This new system will be utilized by Cable staff to edit numerous community programs for Community Cable Channel 22 The expanded hard drives for both the new and current non - linear systems will allow more than one program to be edited and stored on the computers at any given time. ATTACHED SUPPORTING DOCUMENTS: Bid Opening Log FISCAL IMPACT: (Check one) Operating Budget:_ Capital Improv Budget-_ 9.3 Amount Requested $189.61 Project/Account Budget Project/Account Balance Account Number. 001 - 400. 6601-8104 Project Phase: Appropriation Required • Yea_ No 980901 med100 082198 8 55am A04 CITY OF EL SEGUNDO BID OPENING LOG NO. RF -W05 NON - LINEAR EDITING SYSTEM Date of RFP Opening August 18, 1998 Time of RFP Opening 1100 A M Place of RFP Opening City Clerk's Office 1. Pro Max Technology 16 Technology Drive, #106 Irvme, California 92618 Richard Smith Steady Systems, WDE 931 N. Cole Avenue Hollywood, California 90038 X Ig3?9.�I A -Vidd Electronics Co .' 3920 Gilman Street Long Beach, California 90815 9i g0 U Fi a2 Staff Present- G City Clerk's Department C . City Clerk's Department Recreation & Parks Department o V14 EL SEGUNDO CITY COUNCIL MEETING DATE, September 1, 1998 AGENDA ITEM STATEMENT AGENDA HEADING. Consent AGEROK DESCRIPTION Approve the annual contract of Progressive Solutions, Inc, (P S I ) for the 1998/99 fiscal year (September 1, 1998 through September 30, 1999 (1998 /99 fiscal impact $94,000) with a 4 month extension option (1999/00 fiscal impact $29,000) COUNCIL ACTION7 That the City Council approve P S I's contract for FY 1998/99 and approve extension of their services for P S I' s software maintenance, InfoComp software maintenance, and hardware maintenance for the H P 3000 mainframe through September 30,1999 with a 90 day cancellation clause INTRODUCTION AND BACKGROUND: The City installed the InfoComp software in 1985 Subsequently, when InfoComp went out of business the City contracted with P S I to support this software in 1988 DISCUSSION The City currently contracts with P S I to license and maintain business license, cashiering, utility billing and Adager software maintenance, in addition to providing custom programming three days each week The cashiering software and hardware support will be extended only through December 31, 1998 Conversion efforts for the new cashiering system should be completed by that date The contract programmer has been a valuable asset by assisting staff with the conversion of data from the old InfoComp system to the new Eden finance software, the remaining systems conversions, general ledger, budget, business license, and utility billing will require ongoing support by knowledgeable programmers as the files are converted to year 2000 compliant systems Staff is not aware of any other firm in the greater Los Angeles area that is currently able to support this now defunct software company's product Staff believes that fact coupled with the City's eleven -year history with this vendor is adequate reason to extend P S I 's contract through September 30, 1999 without formal bidding An option to extend the contract through January 31, 2000 at an estimated cost of $7,250/mo has been agreed to, and is a prudent option given the many conversion efforts which must be accomplished The proposal contracts do not conform to the City's standard requirements with respect to insurance, liability/indemnification issues and other standard City contract provisions Because the City cannot obtain service elsewhere, it is recommended that the City enter into the agreements ATTACHED SUPPORTING DOCUMENTS' Order Number 1A, System Support Agreement, Software Maintenance Agreement, and Hardware Maintenance Agreement Operating Budget Capital Improvement Budget* Amount Requested. Project/Account Budget- Project/Account Balance: Account Number Project Phase Appropriation Required: FY 1998/99 $94,000 — FY 1999/00 $29,000 Date .,0"14. SYSTEM SUPPORT AGREEMENT (AGSS) INTRODUCTION Progressive Solutions, a California corporation herein after referred to as "Consultant" and the City of El Segundo, a municipal corporation herein after referred to as "Client ", agree that the following terms and conditions shall apply to any Client order for System Support Services 11. SERVICES PROVIDED BY CONSULTANT Consultant offers both scheduled and non scheduled System Support Services Consultant shall assign to Client a site manager and one or more service representatives The site manager shall be responsible for answering questions regarding billing, scheduling, support services and special projects For Clients without a scheduled Consultant provided on -site manager, Consultant's service representative(s) shall coordinate on -site assignments directly with Client during scheduled support Client and Consultant mutually agree that all scheduling changes must be approved by the site manager Upon direction from Client, Consultant will a Assist in managing computer operations b Design custom programs /systems C Develop custom programs /systems d Document existing and future programs /systems e Maintain /modify existing and future programs /systems Consultant, upon acceptance of an order from Client for Special Projects, will a Perform emergency support via telephone or on -site visit at Consultant's option b Assist in development and implementation of computing master plans c Draft specifications for desired systems and assist with hardware /software selection and/or implementation d Perform needs assessments to identify areas for cost effective computer automation e Provide formal software training sessions f Provide other specialized consultation In order for the site manager to create cost and time estimates for Special Projects, detailed requirements must be provided Client may request creation of these requirements by Consultant during scheduled support All cost and time estimates for special projects must be prepared by the site manager and approved in writing by Client prior to commencement of each special project All special projects are performed as additional support services Ill. RESPONSIBILITIES OF CLIENT Client during the term hereof, shall designate an employee of the Client who shall identify projects, formulate priorities, provide direction for the Consultant's service representative(s), serve as liaison between departments, coordinate project implementations, and monitor Consultant's performance Client will provide Consultant with adequate working space and facilities in an environment which conforms to local laws and regulations Client shall reimburse Consultant for any local licenses and/or permits required to provide service under this Agreement AGSS(2 3) Page I pJ O D 4 SYSTEM SUPPORT AGREEMENT (AGSS) Client is responsible for maintaining a backup procedure external to Consultant supplied procedures /products for reconstruction of lost or altered files, data, or programs to the extent deemed necessary by Client, and for actually reconstructing any such materials A representative of Client shall be present at the work location at all times while Services are being performed by Consultant Consultant's personnel will not enter or remain at Client's facility in the absence of Client's personnel If Client desires Consultant to treat as confidential financial, statistical, personnel, or technical data relating to Client's business, then Client must submit such data to Consultant in writing marked as confidential Consultant will then instruct its personnel to protect the confidential nature of such information for one year by using the same degree of care as Consultant uses with similar data which Consultant designates as confidential However, Consultant shall not be required to treat as confidential any data which is, or becomes, publicly available, is already in Consultant's possession, is independently developed by Consultant outside the scope of this Agreement, or is rightfully obtained from third parties Client at Consultant's request, shall submit such test data and materials as may be specified and requested by Consultant in order to enable Consultant to test all aspects of any applications, improvements, or systems to be developed hereunder for the Client prior to the utilization of such improvements or new systems Client shall provide from its own personnel the staff required for the departmental operation of the input and output devices associated with the computer system The Client shall cause such individuals to be designated and shall permit such personnel adequate time to be trained by the personnel of the Consultant Client shall notify Consultant promptly when it believes that application programs developed or maintained by Consultant are malfunctioning IV. CHARGES The basic monthly service charge described in Order Number I, which is incorporated by reference herein, shall entitle Client to on -site support services during regularly scheduled times Out -of- pocket expenses such as travel and telephone associated with servicing the Client will be billed separately, and will not exceed the requested and approved amount set by the Client If Client requests service during normal business hours and outside of the regularly scheduled times, service will be billed at one and one half times the base hourly rate in effect at the time of service If Client requests service outside of normal business hours, service will be billed at two times the base hourly rate in effect at the time of service All client service requests are subject to such minimum response charges as may then be in effect Additional support services may be requested by Client during the terms of this Agreement, and may be submitted on separate supplements to this Agreement Charges for additional support services will be invoiced to Client at the hourly rate in effect at the time of service and shall be payable fifteen (15) working days from receipt of invoice Consultant will submit invoices which reflect the date of service, staff -hours expended and a description of the services rendered Any payments not received by Consultant within the contractually specified period shall be subject to a finance charge of 05% per day from the invoice date up to and including the date payment is received AGSS(2 3) Page?ji:06) 4 �; SYSTEM SUPPORT AGREEMENT (AGSS) V. RATE CHANGES Annually and prior to the month of May, the hourly /monthly fee, shall be reviewed by the parties and upon the agreement of both, the hourly /monthly fee shall be adjusted to reflect current economic indicators This adjustment will go into effect July I of each fiscal year VI. OWNERSHIP Consultant shall maintain all rights of ownership and title to any source code, object code, reference material, or any part thereof developed by Consultant The non - exclusive and non- transferable right to use software developed under this Agreement and confidential information or capabilities of software developed under this Agreement shall rest with Client in perpetuity at no additional cost Client agrees that the software developed by Consultant and all copies and versions thereof made by the Client shall be and shall remain the sole property of Consultant Client agrees to include Consultant's proprietary notice on all copies, in whole or in part, and in any form made by the Client except copies made for back -up purposes Client further agrees to provide Consultant with free access to and use of all resources required to create a copy of software developed by Consultant under this Agreement and to verify functionality of the copy Because of the confidential nature of proprietary software and any accompanying documentation supplied under this Agreement, it is agreed that except as may be required by law, Client shall not sell, give, or lease software developed under this Agreement or any of the confidential information or capabilities of software developed under this Agreement to any other firm or person or group without the express written approval of Consultant, and Client shall further use it's best efforts to maintain the security thereof Consultant's consent to allow a third party to maintain software developed by Consultant under this Agreement shall not be unreasonably withheld VII. ACCESS Client shall provide Consultant with free access to and use of all information and facilities determined necessary by Consultant to provide System Support In addition, Client shall maintain its dial -in modems and telephone lines for outside access by Consultant to Client's computer(s) VIII. LIMITATION OF LIABILITY Because of the many and uncertain factors which may affect the result of Consultant's performance, Consultant does not make any guarantee or representation as to the results of scheduled or emergency performance Any provision which describes, quantifies, forecasts, or projects, to any extent, the results of Consultant's performance hereunder is an estimate only and is not an agreed -upon level of performance for which Consultant shall be responsible in the event it is not achieved Consultant will make every reasonable effort to meet any performance dates quoted However, Consultant will not be liable for its failure to meet quoted dates or for any delay in performance of scheduled or emergency support services Consultant shall not be responsible or liable for any loss, damage, detention, or delay caused by war, invasion, insurrection, riot, the order of any civil or military authority, fire, flood, earthquake, weather, lockouts, strikes, other labor disputes, the failure of Consultant's suppliers to meet their contractual obligations or, without limitation, any other cause beyond Consultant's reasonable control which shall include resource availability Consultant shall not be held responsible for losses resulting from errors in systems or programs or for errors in work which shall result from erroneous source materials submitted by the Client, when such errors would not have been detected or reasonably could not have been detected by testing and verification of such materials to the extent determined reasonable and prudent according to standards prevailing in the data processing industry Consultant shall be responsible for the correction of errors at its expense solely when such errors are the result of work performed AGSS(2 3) Page 3u fj{`1 4 F' IX SYSTEM SUPPORT AGREEMENT (AGSS) as a special project Consultant shall in no event have obligation or liabilities for incidental or consequential damages in connection with any services provided for under this Agreement With the exception of any claim involving software ownership, in no event shall either party's liability to the other, if any, for any reason, exceed the amounts provided by the public liability insurance coverage specified in Section X INDEMNIFICATION Client acknowledges that the use of the computer, operating systems, and application programs shall be under the Client's exclusive management and control and the Client shall be responsible for assuring their proper use Consultant shall not be liable for personal injury or physical property damage except if caused by Consultant's negligence Client shall indemnify, defend and hold Consultant harmless from any third party claim for loss, costs or damages arising out of the Client's use or possession of, or performance with, the computer, operating systems or application programs Consultant represents that it has sole proprietary interest, or has otherwise paid any and all applicable licenses or other fees and costs as to any and all software which Consultant may provide to Client in the performance of this Agreement In the event of any alleged infringement on any proprietary interest arising out of Client's use of software and related materials provided by Consultant in performance of this Agreement I) Consultant shall indemnify, defend and hold Client harmless from any third party claim for loss, costs or damages and 2) Consultant shall replace such software and related materials without additional charge, with a compatible, functionally equivalent and nomnfringmg product, modify the software and related materials to avoid the infringement, or obtain at Consultant's expense, any necessary license in order for Client to continue use of such provided software and related materials GENERAL PROVISIONS Consultant shall peiform services under this Agreement as an independent contractor, neither Consultant nor its officers, agents or employees shall be considered employees of the Client Rights and obligations of Consultant with Client shall arise only from this Agreement Consultant shall retain all responsibility and authority over its officers, agents and employees, relating to fulfilling its obligations under this Agreement Consultant, prior to the initiation of services under this Agreement, shall procure and maintain a Workers Compensation Insurance coverage for its employees as prescribed by the State of California Comprehensive Automobile Bodily Injury and Property Damage Liability Insurance, with limits not less than $100,000 each person, $300,000 each occurrence and $20,000 property damage Public Liability Insurance with limits not less than $500,000 Consultant agrees to furnish Client with certificates of insurance evidencing the required coverages upon request Client hereby acknowledges and agrees that the value of the Services provided and Client's ultimate system performance is a function of the accuracy and completeness of the information and data that Client gives to Consultant During the term of the relationship between Client and Consultant ( "Services Period "), and for a consecutive one (1) year period following termination of Services for any reason, whether voluntary or involuntary (the "Post Services Period "), Client shall not directly or indirectly, or by action in concert with others, induce or influence, or seek to induce or influence, any employee, AGSS(2 3) Page 4 of 6 0,147 SYSTEM SUPPORT AGREEMENT (AGSS) agent, independent consultant, or other business affiliate of Consultant ("Consultant Associate") to terminate histher relationship with Consultant. Client acknowledges that should he violate any of the covenants contained in this Agreement, it will be difficult to determine the resulting damages to Consultant and, in addition to any other remedies Consultant may have, Consultant shall be entitled to temporary and permanent injunctive relief without the necessity of proving actual damages, or posting bond To compensate Consultant for his investment of time training said Consultant Associate (as that term is defined above) and to Compensate Consultant for having to retrain a new Consultant Associate, Client agrees that for every Consultant Associate who Client retains as a consultant during the Services and Post Service Periods, Client shall pay Consultant 50% of all gross moneys spent for services with said Consultant Associate during the first year following termination of the relationship For each Consultant Associate that Client retains as an employee, Client agrees to pay Consultant a fee equal to 50% of the solicited Consultant Associates' first year salary Waiver of strict performance of any provision of this Agreement shall not be deemed a waiver nor shall it prejudice the waiving party's right to require strict performance of the same provision or any other provision in the future unless such waiver has rendered future performance commercially impossible Neither party shall have any authority, and neither party shall represent that it has any authority, express or implied, on behalf of the other party, except as provided in this Agreement Neither party may assign or transfer this Agreement, or any Supplement, without the other party's prior written consent Consultant may not delegate performance of its obligations to a Consultant designated service agent without the Client's prior written consent Consent of either party shall not be unreasonably withheld All notices, including notice of termination provided for hereunder, shall be delivered to that party in writing at the respective party's address indicated on the following page Notice shall be sufficient if sent by fast class mail, such notice shall be deemed to have been received by addressee forty eight (48) hours after deposit thereof in the United States mail XI. TERMINATION The term of this Agreement shall be until September 30, 1999 Thereafter, the term of this Agreement shall be automatically extended for I additional year This Agreement may be terminated by either party because of a breach by the other of any material provision contained herein or without cause when either party gives the other ninety (90) days written notice of termination In the event of the termination of this Agreement or any extension or renewal thereof, in accordance with the provisions of this section, and if Client so elects during the period after notice has been given and preceding the termination of this Agreement or any extension or renewals thereof, Consultant agrees to provide training for Client's employees Client shall be charged for such additional training services in accordance with the provisions of Section IV After the termination of System Support Services, Consultant is under no obligation to retain staff, listings, or documentation, nor is Consultant obligated to provide support in any other way With the exception of documentation provided by Consultant to Client under this Agreement, Client agrees to return any and all materials proprietary to Consultant which do not impact the operation of software developed by Consultant under this Agreement AGSS(2 3) Pa$e 5ibwo 4 8 SYSTEM SUPPORT AGREEMENT (AGSS) XII. EXECUTION This Agreement and any Supplements executed pursuant hereto constitute the entire agreement between the parties and supersede all negotiations and other proposals, oral or written, and all previous and current negotiations and other communications between the parties for System Support This Agreement shall be construed in accordance with and governed by the laws of the State of California This Agreement may be signed in several counterparts, each of which shall be deemed an original Any change or revision to the terms and conditions hereof shall be made by written amendment and shall be executed by persons authorized to do so by the respective parties No changes in specifications, requested or suggested by either party, shall be made except by written agreement of both parties In the event that any one or more of the provisions contained in this Agreement should be found to be invalid, illegal, or unenforceable in any aspect, the validity, legality, and enforceability of the remaining provisions contained herem shall not in any way be affected or impaired thereby PROGRESSIVE SOLUTIONS, INC P O BOX 783 BREA, CA 92822 -0783 Accepted By CITY OF EL SEGUNDO 350 MAIN STREET EL SEGUNDO, CA 90245 -0989 Accepted By Authorized Representative Authorized Representative zrl,34170 Dale Attest By AGSS(2 3) Date Page 6 oA0 114 9 ORDER NUMBER 1A Client and Consultant mutually agree that this revised order supersedes the previous ORDER NUMBER 1 dated 7/12/96 Client requests that Consultant provide up to 3 scheduled day(s) of System Support Services per week during normal business hours for the basic monthly service charge specified below On -site support services will be requested by the Client and mutually scheduled in a minimum of eight (8) hour blocks As a result of this order, Consultant accepts the responsibility for retaming support staff so that contractual service levels are provided In the event that the scheduled Consultant representative is unable to provide support services as scheduled, Consultant shall either provide a substitute support representative to provide coverage on the scheduled support day or direct the regularly scheduled Consultant representative to make up scheduled support services on another day On -site support services will be requested by Client and mutually scheduled in a mmimum of eight (8) hour blocks Requests for on -site support services in addition to the basic monthly support level will be billed for travel time and expenses from our office to the Client's site and then back to our office Normal business hours are from 8 00 a in to 5 00 p in , Monday through Friday, excluding these holidays January 1 New Year's Day February (3rd Monday) President's Day May (Last Monday) Memorial Day July 4 Independence Day September (1 st Monday) Labor Day November I1 Veteran's Day November (4th Thursday and 4th Friday) Thanksgiving December 24 Christmas Eve December 25 Christmas Day December 31 New Year's Eve If a holiday falls upon a weekend, either the preceding Friday or the Monday following will be taken as a holiday When a scheduled support day occurs on a holiday, scheduled service will not be provided or made up As of 7/1/98, the base hourly rates are Non Scheduled Support $8800 Scheduled Support $5875 From September 1, 1998 thru September 30, 1999, the basic monthly service charge for 3 scheduled days of support services per week rendered under this Agreement during normal business hours is $6,168 75 Our rate is based upon 35 service hours for each day of support (The 35 hours is derived from 52 weeks per year times 8 hours per day divided by 12 months) The actual number of hours spent in a given month may vary due to the distribution of scheduled days This order takes effect September 1, 1998 and expires on September 30, 1999 Client agrees to pay Consultant the basic monthly service charge in advance and prior to the initiation of services, on or before the first of each calendar month either with or without invoice Accepted by Accepted by Authorized R l3fate Progressive Solutions, Inc Authorized Representative Date City of El Segundo 00 ''I ) SOFTWARE MAINTENANCE AGREEMENT INTRODUCTION Progressive Solutions Incorporated, a California corporation herein after referred to as "Licensor" and City of El Segundo, a municipal corporation herein after referred to as' L icensee" agree to the following terms and conditions NATURE AND DURATION OF SUPPORT Licensor is in the business of providing software support services, Licensee desires to obtain software support services for the Licensed software specified in section V This Agreement provides for service only during normal business hours and shall expire at 5 00 PM on 9/30/99 Payment in full of billed support fees for a subsequent year will result in the automatic renewal of this Agreement for one additional year LICENSEE'S RIGHTS AND OBLIGATIONS a) Licensee during the term of this Software Support Agreement will designate one employee as a primary contact for each software system Additional contacts may be designated up to the number define under Section V These software support contacts should know the system use the system and are responsible for the results of the system These persons shall also provide the initial interface with Licensors support personnel, accept software updates and arrange for software update installation Licensee accepts and understands that if software upgrades are not installed within six (6) months of receipt or the release date whichever is earlier, Licensor will be under no obligation to continue any software support services b) Licensee agrees to implement corrections to known software problems, which have been identified as necessary by Licensor Failure to implement those identified software corrections shall relieve Licensor from any and all Software Support responsibilities In such event any subsequent services will only be provided on an emergency time and materials basis C) Licensee agrees to maintain working remote (dial up) access to the licensed software and data Such access shall be immediately available at all times software support services are requested or required If dial up access is not immediately available in the course of providing software support, Licensee agrees to pay the current non-operational modem connection fee (currently $250) for Licensor's assistance in setting up and verifying remote (dial up) access operation In the event remote (dial up) access is not and will not be available in the course of Licensor's attempts to provide software support Licensee agrees to pay Licensor the current daily support rate (currently $750) plus expenses for each partial or full day required to provide support services d) Licensee assumes any and all responsibility and liability for any modification to the Licensed software not made by Licensor If, after providing corrective maintenance, Licensor determines that an error condition is not a Licensed software error or that the error condition results from a Licensee modification to the Licensed software, Licensee agrees to pay Licensor for the services so provided at the rates in effect at the time of service plus expenses IV LICENSER'S RIGHTS AND OBLIGATIONS (a) During the term of this agreement, Licensor shall provide Licensee with unlimited telephone support services relating to software fixes and the dissemination of workaround solutions In addition Licensor shall provide Licensee with any updates and/or minor enhancements to Licensed software which may become available from Licensor Support for new products and/or substantial product enhancements will be offered under a separate Agreement All other updates and enhancements will be provided without additional charge For multiple -CPU Licenses, Licensor will ship one form of digital media (the licensed application) per update cycle to Licensee's designated representative This person will distribute copies of the Licensed software to those responsible for the additional designated computer system(s) (b) During the term of this agreement, Licensor shall provide Licensee with limited voice, facsimile modem, and mail communications as appropriate for training related support Training support is defined as providing Information to current and prospective users of the Licensed software on operational or functional aspects defined in the current user documentation This support shall be provided to the person designated by Licensee (or an alternate in the absence of the designated caller) Training related support in excess of 2 hours per month will be billed at the non - scheduled rate in effect at the time of service Licensor reserves the right to limit the number and the duration of these communications (c) Nothing contained in this Agreement shall be construed to obligate Licensor to provide any services whatsoever outside the term of this Agreement Upon expiration of this Agreement, Licensee may purchase continued software support on an annual basis The prices) specified in section V is (are) the current price(s) for software support Licensor reserves the right to change the annual software support fee at any time without prior notification AGS0FTMT(1 2) 1 *!115 l SOFTWARE MAINTENANCE AGREEMENT SUPPORT FEES AND PAYMENTS Payment for software support is due in advance Software support services will not be provided until such advance payment has been received licensed Software Support Fee QutckServe 3000 $4,800,00 LicenseTrack 3000 $2,915000 Ca$hier 3000 $1,12500 VI GENERAL PROVISIONS (a) The Licensed software is subject to design and operational changes to allow for the use of new technologies and to correct known bugs as they are brought to the attention of the Licensor, either by the Licensor's own quality - control mechanisms or by the Licensee (b) Licensee acknowledges that the Licensed software is of such complexity that it may have inherent defects and agrees that as Licenser's sole liability and as Licensee's wle remedy, Licensor will provide, during the term of this Agreement, all reasonable maintenance services to correct documented programming or documentation enors reported by Licensee which Licensor's diagnosis indicates are caused by a defect in an unaltered version of the delivered Licensed software (c) Licensee acknowledges that annual software maintenance is designed to ensure quality support for all users of both Licensed software and forms designed, created and/or maintained by Licensor as part of the released software Licensor utilizes Seagate's Crystal Report Writer- to create most reports and fortes To ensure maximum flexibility, customers are provided with the option to design, create and maintain additional forms, mailings, and/or reports Licenser's annual software maintenance does not include the provision of technical support for user wntten customized Crystal RenortsT" However, Licensor is pleased to offer support on a cost per incident basis (d) Licensee shall reimburse Licensor for any state and or local requirements, which Licensor must obtain to provide services under this Agreement (e g busmess licenses, additional insured statements, etc ) (e) This Agreement and any Addenda executed pursuant hereto constitute the entire agreement between the parties and supersede all negotiations and other proposals, oral or written, and all previous and current negotiations and other communications between the parties The obligations set forth in this Agreement shall be construed in accordance with and governed by the laws of the State of California This Agreement may be signed in several counterparts, each of which shall be deemed an original (f) Any controversy or claim arising out of or relating to this Agreement or the breach thereof, shall be settled by arbitration at the election of either party in accordance with the rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof (g) Any change or revision to the terms and conditions hereof shall be made by written amendment and shall be executed by persons authorized to do so by the respective patties No changes in specifications, requested or suggested by either party, shall be made except by written agreement of both parties VII EXECUTION Effective this day of 1998 Licensor Licensee Progressive Solutions, Inc City of El Segundo P O Box 783 350 Main St Brea CA 92822,2// El Segundo CA 90245 Authonzed Representative Authorized Representative (714) 671 -1597 Phone Number (Type or Print) IGSOFTMT(I 2) 0�i n „ HARDWARE MAINTENANCE AGREEMENT I. INTRODUCTION. Progressive Solutions, Incorporated, a California corporation herein after referred to as "PSI" and City of El Segundo, a municipal corporation, herein after referred to as "Client' agree to the following terms and conditions II. NATURE AND DURATION OF SUPPORT. PSI is in the business of providing hardware support services and Client desires to obtain hardware support services for the hardware specified in section V Services provided under this Agreement are limited to normal business hours This Agreement covers the period from 9/1/98 through 9/30/99. III. CLIENT'S RIGHTS AND OBLIGATIONS a) Client during the term of this Hardware Support Agreement will designate one employee as a primary contact This contact should be one who knows what is expected from the hardware and is able to demonstrate any problems b) Client agrees to maintain software support for all Progressive Solution's systems, which are used to operate the supported hardware C) Client assumes any and all responsibility and liability for any damage to the hardware caused by neglect or abuse of the equipment If, after providing corrective maintenance, PSI determines that the condition is a result of Client abuse or mistreatment, Client agrees to pay PSI for the services so provided at the rates in effect at the time of service plus expenses IV. PSI'S RIGHTS AND OBLIGATIONS (a) PSI agrees to respond as soon as reasonably possible and no later than the end of the next business day following the initial trouble call for repair or replacement of defective hardware at PSI's option. In the case of repairs, which require off -site repair, PSI will exchange defective devices with loaner devices until such time as the defective devices are repaired Upon repair, PSI will make arrangements to exchange the repaired component with the loaned component (b) During the term of this agreement, PSI shall provide support to the person designated by Client (or an alternate in the absence of the designated caller) (c) Nothing contained in this Agreement shall be construed to obligate PSI to provide any services whatsoever outside the term of this Agreement Upon expiration of this Agreement, Client may purchase continued hardware support on an annual basis The price(s) specified in section V is (are) the current price(s) for hardware support V. SUPPORT FEES AND PAYMENTS Payment for hardware support is due in advance Hardware support services will not be provided until such advance payment has been received Hardware support costs are based upon the length of time that supported equipment has been in service, the observed failure rates of specific equipment and the required response time PSI reserves the right to change the annual hardware support fee at any time without prior notification Supported Hardware Serial Number Support Fee 1 L-4 Cash Drawers $75 1 5610 Validation Slip Printer $450 (Next day support) VI. GENERAL PROVISIONS (a) Client acknowledges that the hardware is of such complexity that it may have inherent defects and agrees that as PSI's sole liability and as Client's sole remedy, PSI will provide, during the term of this Agreement, all reasonable maintenance services to correct errors reported by Client which PSI's diagnosis indicates are caused by a defect in the delivered hardware or by normal wear and tear � AGCASHHW(1 1) Page 1 1' HARDWARE MAINTENANCE AGREEMENT (b) Client shall reimburse PSI for any state and or local requirements, which PSI must obtain to provide services under this Agreement (e g business licenses, additional insured statements, etc ) (c) This Agreement and any Addenda executed pursuant hereto constitute the entire agreement between the parties and supersede all negotiations and other proposals, oral or written, and all previous and current negotiations and other communications between the parties The obligations set forth in this Agreement shall be construed in accordance with and governed by the laws of the State of California This Agreement may be signed in several counterparts, each of which shall be deemed an original (d) Any controversy or claim arising out of or relating to this Agreement or the breach thereof, shall be settled by arbitration at the election of either party in accordance with the rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof (e) Any change or revision to the terms and conditions hereof shall be made by written amendment and shall be executed by persons authorized to do so by the respective parties No changes in specifications, requested or suggested by either party, shall be made except by written agreement of both parties VII. EXECUTION Effective this PSI day of PROGRESSIVE SOLUTIONS, INC P0 BOX 783 BREA, CA 92822 Authorized Representative (714) 671 -1597 1998 Client City of El Segundo 350 MAIN STREET EL SEGUNDO, CA 90245 Authorized Representative U Phone Number (Type or Print) u0o55 AGCASHHW(1 1) Page 2 EL SEGUNDO CITY COUNCIL MEETING DATE: September 1, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Agreement between the City of El Segundo and De Leuw, Cather and Company for preparation of a Project Report for the Douglas Street/Railroad Grade Separation Project (contract amount $49,80800) RECOMMENDED COUNCIL ACTION: Approve agreement Authorize the Mayor to execute the agreement on behalf of the City INTRODUCTION AND BACKGROUND: The 1998 -99 adopted Capital Improvement Program includes a project to perform an engineering study for construction of a grade separation project to extend Douglas Street south of Alaska Avenue to join Rosecrans Avenue (Introduction and Background continues on the next page.....) DISCUSSION: (Discussion begins on the next page......) ATTACHED SUPPORTING DOCUMENTS: Proposed City of El Segundo - De Leuw, Cather and Company agreement Vicinity map FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Accdunt Number: Project Phase: Appropriation Required: Yes $49.808 00 $50,00000 $50,00000 Date: 8/20/98 Project Study Report Page 1 of 2 /1 r -- N \COUNCIL\PW- SEPT101 (Monday 8/24/981006)An)t�`7 `� INTRODUCTION AND BACKGROUND (continued): Currently there is a gap in Douglas Street at the Santa Fe Railroad Company railroad tracks To close this gap, R will be necessary for Douglas Street to cross the tracks This crossing maybe achieved by either an at -grade crossing (approximate cost $15 million) or by a grade separation structure (approximate cost $10 million) by which the new roadway would be constructed under the railroad tracks In the past, the City has applied for approval by the California State Public Utilities Commission (PUC) for construction of the less expensive at -grade railroad crossing in order to close the gap in Douglas Street Four (4) previous applications (1963, 1965, 1989 and 1997) were denied by the PUC primarily based on the PUC staffs and Railroad's objection that an at -grade crossing is a potential traffic hazard The City was informed that a grade separation would receive a more favorable consideration On November 4, 1997, the City Council referred the grade separation project for consideration by the City's Capital Improvement Program Advisory Committee The Project Study Report phase of this project scored well enough to be included in the current Capital Improvement Program DISCUSSION: The preparation of the Project Report includes preliminary engineering and development of a more detailed project scope and construction cost estimates Coordination will be done with the Railroad and the Metropolitan Transportation Authority (MTA) in order to establish their concerns regarding the proposed grade separation structure The De Leuw Cather Company (De Leuw) has previously provided engineering services regarding this project and has extensive knowledge of the engineering issues related to the project Staff recommends retaining De Leuw to prepare the Project Report to take advantage of their familiarity with the project and the cost benefits, since a new consultant will have to repeat many of the elements of the work already accomplished by De Leuw Staff recommends retaining De Leuw Cather and Company for preparing the project report for the Douglas StreettRailroad Grade Separation Project at a cost of $49,808 00 The completed report will assist in seeking outside fund sources for design and construction of this project which is currently estimated to cost $10 million The City Attorney has reviewed the proposed agreement and has approved it as to form Page 2 of 2 i)e:�5� N \C0UNCIL \PW -SEPT1 01 (Monday 81241981000 AM) AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this _ day of 1998, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and the DE LEUW, CATHER AND COMPANY hereinafter referred to as "Consultant" In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows 1 SCOPE OF SERVICES Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" and made a part hereof Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law Consultants shall begin its services under this Agreement on October 5, 1998 Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein 2 STATUS OF CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent contractor The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive N WGREEMNnDEL -CATH AGR (8/24/98) -1- ;,ri5- direction and control Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement 3 CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement Consultant shall observe and comply with all such laws and regulations affecting its employees City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section 4 PERSONNEL Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance N VAGREEMNTTDEL -CATH AGR (8/24/98) -2- n ,5P 5 COMPENSATION AND METHOD OF PAYMENT Compensation to the Consultant shall be as set forth in Exhibits B and C hereto and made a part hereof Payments shall be made within thirty (30) days after receipt of each invoice as to all non - disputed fees If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice 6 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Attachment A, unless such additional services are authorized in advance and in writing by the City Manager Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services 7 ASSIGNMENT All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the pnor written consent of City Manager 8 FACILITIES AND RECORDS City agrees to provide suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any N WGREEMNTOEL -CATH AGR (8/24198) -3- JO'.5n Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment 9 TERMINATION OF AGREEMENT This Agreement may be terminated with or without cause by either party upon 30 days written notice In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination 10 COOPERATION BY CITY All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under N WGREEMNT\DEL -CATH AGR (8/24/98) -4- u0.,60, this Agreement 11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files 12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et sea Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena N \AGREEMNTOEL -CATH AGR (8/24/98) -5- ,lo,,G. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager N VAGREEMNTDEL -CATH AGR (8/24/98) -6- "0.,162 13 DEFAULT In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant 14 INDEMNIFICATION (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the N VAGREEMNTOEL -CATH AGR (8/24/98) -7- 00',16.1 Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the City The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled to indemnity in order to be so indemnified The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement The Consultant's indemnification does not extend to Claims occurring as a result of the City's negligent or willful acts or omissions 15 INSURANCE A Insurance Reouirements Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this N WGREEMN RDEL -CATH AGR (8124198) -8- .,Q +)6E Agreement, against claims for injuries to persons or damages to property which may anse from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees Insurance is to be placed with insurers with a current A M Best's rating of no less than A VII Consultant shall provide the following scope and limits of insurance broad as (1) Minimum Scope of Insurance Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001) (b) Insurance Services Office form number CA 0001 (Ed 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City © Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement (d) Errors and omissions liability insurance appropriate to the Consultant's profession (2) Minimum Limits of Insurance Consultant shall maintain limits N AGREEMNTDEL -CATH AGR (8/24/98) -9- U0,i6 of insurance no less than (a) General Liability $1,000,000 per occurrence for bodily injury, personal injury and property damage If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit (b) Automobile Liability $1,000,000 per accident for bodily injury and property damage © Workers' Compensation and Employer's Liability Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident occurrence (d) Errors and Omissions Liability $1,000,000 per B Other Provisions Insurance policies required by this Agreement shall contain the following provisions (1) All Policies Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by N VAGREEMWRDEL -CATH AGR (8/24/98) ,10�i6C the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mad, return receipt requested, has been given to the City (2) General Liability and Automobile Liability Coverages (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects liability arising out of activities Consultant performs, products and completed operations of Consultant, premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance © Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage N yAGREEMNT\DEL -OATH AGR (8/24198) -11- U0�16 , provided to the City, its officers, officials, employees or volunteers (3) Workers' Compensation and Employer's Liability Coverage Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City C Other Requirements Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf City reserves the right to inspect complete, certified copies of all required insurance policies, at any time (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides (2) Any deductibles or self - insured retentions must be declared to and approved by City At the option of the City, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its officers, officials, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims N VAGREEMNTOEL -CATH AGR (8/24/98) -12- .'e'iGF (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement 16 ENTIRE AGREEMENT This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding 17 GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court 18 ASSIGNMENT OR SUBSTITUTION City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City N iAGREEMNTIDEL -CATH AGR (8/24198) -13- „Oi;6,n Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement 19 MODIFICATION OF AGREEMENT The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her /their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder 21 NOTICES Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows• City Attention Mr Ed Schroder Public Works Department City of El Segundo 350 Main Street El Segundo, California 90245 Telephone (310) 322 -4670, extension 230 N WGREEMNnDEL -CATH AGR (8124198) -14- 0 1, 11 Facsimile (310) 322 -4167 Consultant Attention Mr Lenwood Howell De Leuw Cather and Company 100 West Walnut Street Pasadena, CA 91124 Telephone (626) 440 -6100 Facsimile (626) 440 -6155 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service 20 SEVERABILITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement IN WITNESS WHERE OF, the parties hereto have caused this Agreement to be executed the day and year first above written CITY OF EL SEGUNDO DE LEUW CATHER COMPANY Title Mike Gordon. Mayor Title N �A.GREEMNTZEL -CATH AGR (8/24198) -15- 7 7 ATTEST Cindy Mortesen City Clerk N �AGREEMNTTDEL -CATH AGR (8/24/98) -16- APPROVED AS TO FORM: Mark D ens ley City Attorney j 17"'. z N� < Z� G SCALE - N.T.S. "�w \ .,,. r I f Y C 1/V Pw F7 v a' yOP I i H 3 Grp t z ACA Av g ROSi BLVD }f- DOUGLAS ST. tXYtNSKJN AT i SF /METRO GREEN p LINE DOUGLAS ST. \ ` STATION CROSSING 0 00 i7;: I EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: September 1, 1998 AGENDA HEADING: Consent Request td approve a twelve week extension to the existing consultant services contract with Mr Ray Chavez thtoug!�}} The Dial Group, funded by salary savings from the vacant Police Department Administrative Analyst II position in an amount not to exceed $16,800 RECOMMENDED COUNCIL ACTION Approve contract extension INTRODUCTION AND BACKGROUND: On May 4, 1998, with the approval of then -City Manager James Morrison, the Police Department contracted with Mr Ray Chavez to provide consultant services relative to the pursuit of State and Federally funded law enforcement grants Compensation was to be funded through the end of FY 97 -98 with salary savings from existing vacancies within the Department Funding through September 6 of the first quarter of FY 98 -99 was handled in a similar manner DISCUSSION. To date, two equipment and technology grant applications totaling almost $109,000 have been submitted and will, if approved, be funded within the next two months One grant, for geo- mapping and crime analysis software is valued at over $18,000 This grant is non - competitive and will be received The second application is for over $90,000 which will be directed to offset the costs of Mobile Digital Computers, part of the Department's plan for overall communications upgrades That money, which was previously approved from asset forfeiture funds, would be a savings should this grant be awarded to the Department (Continued) ATTACHED SUPPORTING DOCUMENTS: Staff report from Captain Ron Green to Acting Chief Jack Wayt FISCAL IMPACT: (Check one) Operating Budget X Capital Improv. Budget: Amount Requested: $ 16.800 Project/Account Budget. $ 66.709 Project/Account Balance: $ 66.709 Date: 8/24198 Account Number: 1001 - 400 - 3107 -4101 Project Phase: Appropriation Required - Yes_ No X PD -1 -1 8/24/98 1225 DISCUSSION (Continued) During his tenure here, Mr Chavez has become substantially involved in a variety of research assignments including additional grant possibilities and crime analysis projects He is also involved in planning sessions for the proposed 911 Communications Center and is working on fob description analysis and development of policies and procedures for the Center His continued association in this capacity would be extremely valuable to the organization at this most critical time of planning and development toward the opening of the Communications Center It is proposed that this position be funded until such time as the full -time position can be filled The dollar amount requested, $16,800, will cover all costs extending the contract for approximately 12 weeks, through November 30, 1998 It is anticipated, however, that a full -time employee will likely have been selected and in place prior to that date Presently, the position is funded only through September 6, 1998 RECOMMENDATION 1 In order to provide continuing, uninterrupted support to the efforts currently in progress, approve extension of the existing consultant contract with Mr Ray Chavez through The Dial Group until such time as the new position can be filled (At present, Human Resources has a projected testing date of October 14, 1998) 2 Authorize continued funding of the consultant position by cost savings from the July 1 -to -date vacant Administrative Analyst II position PD -1 -2 8/24/98 1225 „0!1'7 040F f el dor"ate INTER - DEPARTMENTAL CORRESPONDENCE August 24, 1998 To Jack Wayt, Acting Chief of Police From Captain Ron Green, Administrative Services Bureau Subject Proposal to Extend Contractural Services Funded by Position Vacancy Proposal It is proposed that the existing consultant services contract with Mr Ray Chavez through The Dial Group be temporarily extended for a period of a maximum of twelve weeks and that funding be appropriated from the vacant Administrative Analyst II position within the Police Department Background On May 4, 1998 with the approval of then -City Manager James Morrison, the Police Department contracted with Mr Ray Chavez to provide consultant services relative to the pursuit of State and Federally funded law enforcement grants Compensation was to be funded through the end of FY 97 -98 with salary savings from existing vacancies within the Department Funding, only through September 6 of the first quarter of FY 98 -99, was handled in a similar manner To date, two equipment and technology grant applications totaling almost $109,000 have been submitted and will, if approved, be funded within the next two months One grant, for geo- mapping and crime analysis software is valued at over $18,000 This grant is non - competitive and will be received The second application is for over $90,000 which will be directed to offset the costs of Mobile Digital Computers, part of the Department's plan for overall communications upgrades. That money, which was previously approved from asset forfeiture funds, would be a hard dollar savings should this grant be awarded to the Department During his tenure here, Mr Chavez has become substantially involved in a variety of research assignments including additional grant possibilities and crime analysis projects He is also involved in planning sessions for the proposed 911 Communications Center and is working on fob description analysis and development of policies and procedures for the Center His continued association in this capacity would be extremely valuable to the organization at this critical time of planning and development toward the opening of the Communications Center It is proposed that this position be funded for no longer than an an additional 12 weeks or until such time as the full -time position can be filled Recommendation In order to provide continuing, uninterrupted support to the efforts currently in progress, approve extension of the existing consultant contract with Mr Ray Chavez through The Dial Group until such time as the new position can be filled (At present, Human Resources has a projected testing date of October 14, 1998 ) Authorize continued funding of the consultant position by cost savings from the July 1 -to- date vacant Administrative Analyst II position PD -1 -3 8/24/98 1225 U 0 J7 f' AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this I" day of July 1998, through September 30, 1999, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and THE DIAL GROUP herem after referred to as "Consultant" Inconsideration of the mutual covenants and conditions set forth herein, the parties agree as follows 1 SCOPE OF SERVICES Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" and made apart hereof Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the tern of this Agreement, have in full force and effect, all licenses required of it by law Consultant shall begin its services under this Agreement on June 8, 1998 Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein STATUS OF CONSULTANT Consultant is and shall at all times remain as to the City a wholly independent contractor The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, ,l 0 ',) 7 7 employees or agents of the City Consultant shall not mcur or have the power to mcur any debt, obligation or liability whatever against City, or bind City in any manner Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except mfbrmation or reports required by government agencies to enable Consultant to perform its duties under this Agreement CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement Consultant shall observe and comply with all such laws and regulations affecting its employees City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section 4 PERSONNEL Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance COMPENSATION AND METHOD OF PAYMENT Compensation to the Consultant shall be as set forth in Exhibits B and C hereto and made a part hereof Payments shall be made within thirty (30) days after receipt of each invoice as to all non- disputed fees If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the mvoice „0,1'78 ADDITIONAL SERVICES OF CONSULTANT Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herem or listed in Attachment A, unless such additional services are authorized in advance and in writing by the City Manager Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services ASSIGNMENT All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager FACILITIES AND RECORDS City agrees to provide suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -srte staff, if any Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examme and audit said books and records, shall permit City to make transcripts therefrom as V0")79 4 necessary and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement Such records, together with supporting documents, shall be maintamed for a period of three (3) years after receipt of final payment TERMINATION OF AGREEMENT This Agreement may be termmated with or without cause by either party upon 30 days written notice hi the event of such termination, Consultant shall be compensated for non disputed fees under the terms of this Agreement up to the date of termination 10 COOPERATION BY CITY All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as oudmed in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement 11 OWNERSHIP OF DOCUMENTS Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files 12 RELEASE OF INFORMATION /CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement „0080 shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that mfonnation which is a public record and subject to disclosure pursuant to the California Public Records Act Government Code § 6250, et sea Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located withm the City Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, heanng or smular proceedmg Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response (b) Consultant covenants that neither they nor any officer or principal of their 0,_y 8 . firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager 13 DEFAULT In the event that Consultant ism default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant 14 INDEMNIFICATION (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by consultant, and City relies upon the skills and knowledge of Consultant Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writmg by City City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemnities ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnities from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs „0',i6'�: and expenses of whatever nature, including reasonable attomevs' fees and disbursements (collectively "Claims "), which the Indemnities may suffer or incur or to which the Indemnities may become subject by reason of or ansing out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Consultant of Consultant's services under this agreement or the negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the seances under this agreement If any action or proceeding is brought against the Indemnities by reason of any of the matters against which Consultant has agreed to indemnify the Indemnities as above provided, Consultant, upon notice from the CITY, shall defend the Indemnities at Consultant's expense by counsel acceptable to the City The Indemnities need not have first paid any of the matters as to which the Indemnities are entitled to indemnity in order to be so indemnified The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement The Consultant's indemnification does not extend to Claims occurring as a result of the City's negligent or willful ads or ormssions 15 INSURANCE A Insurance Requirements Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may anse from or in connection with the performance of the work hereunder by Consultant, its agents, O`l8,' 13 representatives or employees Insurance is to be placed with insurers with a current A M Best's rating of no less than A VII Consultant shall provide the following scope and limits of insurance as broad as (1) Minimum Scope of Insurance Coverage shall be at least (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001) (b) Insurance Services Office form number CA 0001 (Ed 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement (d) Errors and orrussions liability insurance appropriate to the Consultant's profession (2) Minimum Limit of Insurance Consultant shall maintain limits of insurance no less than (a) General Liability $1,000,000 per occurrence for bodily injury, personal injury and property damage If Con, mercial General Liability Insurance or other form with a general aggregate himt is used, either the general aggregate Q UC ;!tii. M limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence Imut (b) Automobile Liability $1,000,000 per accident for bodily injury and property damage (c) Workers' Compensation and Employer's Liability Workers' Compensation as required by the Labor Code of the State of California and Employers Liability lunrts of $1,000,000 per accident (d) Errors and Omissions Liability $1,000,000 per occurrence B Other Provisions Insurance policies required by this Agreement shall contain the following provisions (1) All Policies Each insurance policy required by this paragraph shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either parry to this Agreement, reduced in coverage or in linuts except after 30 days' pnor written nonce by Certified mail, return receipt requested, has been given to the City (2) General Liability and Automobile Liability Coveraee (a) City, its officers, office employees and volunteers n 10 are to be covered as additional insured as respects liability ansmg out of Consultant performs, products and completed operations as respects liability arising out of activities Consultant performs, products and completed operations of respects the City, its officials, employees and volunteers, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims (3) The procuring of such required policy or policies of insurance shall not be construed to lumit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement 16 ENTIRE AGREEMENT This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein Each party to this Agreement acknowledges that no representations by any party which are not embodied herem and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding 17 GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court 18 ASSIGNMENT OR SUBSTITUTION City has an interest m the 1 n "0`18 E, qualifications of and capability of the persons and entities who will fulfill the duties and obligations unposed upon Consultant by this Agreement In recognition of that interest, neither any complete nor partial assigmnent of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City Any attempted assignment or substitution shall be meffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement 19 MODIFICATION OF AGREEMENT The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void 20 AUTHORITY TO EXECUTE The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he /she /they has/have the authority to bind Consultant to the performance of its obligations hereunder 21 NOTICES Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows CRv Attention City Manager City of El Segundo 350 Main Street El Segundo, California 90245 ii Consultant Attention Jeff Lopez THE DIAL GROUP 14522 E Whittier Blvd Whittier, Ca 90605 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service 12 10 1 098F, Date Adopted.6130 /90 CITY OF EL SEGUNDO ADMINISTRATIVE ANALYST I ADMINISTRATIVE ANALYST If DEFINITION Under general supervision, performs a variety of complex professional administrative and analytical work in support of department functions; performs related duties as required. CLASS CHARACTERISTICS Administrative Analyst 1: This is the entry professional Gass in the Administrative Analyst series and it is distinguished from the other class by the degree of knowledge and independ- ence required to perform assigned responsibilities; this Gass may be utilized in various City departments. Administrative Analyst 11; This Gass is filled by experienced administrative personnel who conduct protects or direct programs within the parameters of desired objectives, methods to be utilized, and schedule constraints; positions allocated to the class direct subordinate staff in execution of assigned duties when so assigned. EXAMPLES OF DUTIES Depending on assignment, duties may include, but are not limited to, the following: 1. Conducts or directs assigned projects or program activity, performs research and statistical analysis; prepares and presents reports of findings and recommendations as to appropnate action. 2. As assigned, administers contract or grant- funded program activity, directing and monitoring work performed; prepares or drafts related proposals, reports, and records; monitors budget expenditures. 3. Compiles information and prepares manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues. 4. As designated representative, leads or participates in committee activity; coordinates or conducts activities with other City departments, agencies and organizations and the community, contributing views and interests of the City in execution of assigned duties. 5. Provides assistance to department management, other City personnel, and the public regarding administrative, fiscal, or operational issues, policies, or procedures. 6. Participates in the development of department goals and objectives; participates in the development of the department budget and in budget administration. 7 Directs the work of others involved in related activity ,) 0 X89 2606 ADMINISTRATIVE ANALYST I / If Page 2 Administrative Analyst I: Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include completion of a four -year college curriculum in public administration, accounting, or a related field; and some responsible experience conducting research analysis. Administrative Analyst II: Any combination of education and/or experience that has provided the knowledge skills, and abilities necessary for satisfactory job performance. Example combinations include completion of a four -year college curriculum in public administration, accounting, or a related field; and at least two years of closely related, responsible governmental administrative experience. A Masters Degree in a relevant field is desirable. Administrative Analyst 1: Considerable knowledge of the principles of research, statistical analysis, and report preparation; organization and functions of the assigned municipal department; principles of accounting and auditing; methods and procedures of budget preparation; computer applications in administrative functions; general office procedures. Ability to perform specialized administrable tasks; conduct research, perfotm analysis, and prepare and present reports of finding; work independently; interpret and apply related laws, ordinances, and policies; communicate effectively both orally and in writing; meet the public in situations requiring diplomacy and tact; establish and maintain cooperative working relationships. Administrative Analyst II: Considerable knowledge of the principles of municipal administration, accounting and auditing, budget and grants management; computer applications in administrative functions; related laws, ordinances, and regulations; principles of research, statistical analysis, and report preparation. Ability to perform complex professional administrative and analytical work requiring sensitivity to issues; Interpret and apply related laws, ordinances, and policies; conduct research; prepare and present reports; provide liaison to other City personnel, other agencies, and the public; establish and maintain cooperative working relation- ships; communicate effectively both orally and in writing. Special Requirements Depending upon assignment, possession of or the ability to obtain a Class C California driver's license and a satisfactory driving record may be required. ,C'Jill 14 Exhibit B COMPENSATION & METHOD OF PAYMENT Temporary Consultant - Ray Chavez Social Security Number- 561-86 -0237 Payroll Service Mark -Up 25 5% Straight Pay Rate to Consultant - 535.00 Straight Bill Rate to City- $43.92 Overtime Pay Rate to Consultant- $5250 Overtime Bill Rate to City- $65 88 All temporary consultants will be issued paychecks weekly, distributed each Wednesday afternoon Temporary consultants will require timecards to be verified and signed each Friday or following Monday by an authorized supervisor for the City If the City disputes anytime completed by the Consultant, authorization should not be completed and signed until such time is verified Sick, Holiday and Vacation pay shall be determined by the City at the City's discretion Unless otherwise notified m writing and verified by signed timecards, consultant shall not be compensated for any tune not worked as it relates to standard Holiday, Vacation or Sick pay I i 0,19 13 22 SEVERABILITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written THE DIAL GROUP By Title_ Manager, Contracts CITY OF EL SEGUNDO By Title ATTEST Cindy Mortesen City Clerk 1 APPROVED pASTO FORM 7� Mark Hensley City Attorney n I I. II EL SEGUNDO CITY COUNCIL AGENDA ITI1M STATEMENT MEETING DATE: September 1, 1998 AGENDA HEADING: Consent Calenc Proposed revisions to the class specification for the job classification of Accountant RECOMMENDED COUNCIL ACTION- Approve the proposed class specification INTRODUCTION AND BACKGROUND In anticipation of filling a vacant Accountant position, Finance Department staff reviewed the current class specification and identified the need for a number of revisions DISCUSSION: The proposed revisions to the Accountant class specification are intended to more accurately delineate the actual duties and responsibilities of positions in the job classification In particular, the proposed class specification now better emphasizes the significant payroll - related responsibilities of the job classification Approval of the proposed class specification is required in order to allow the Human Resources Department to initiate the recruitment, testing and selection process Following the required posting of the examination notice, Council will be presented with an examination plan for approval ATTACHED SUPPORTING DOCUMENTS: Class specification FISCAL IMPACT: (Check one) Operating Budget: Capital Improv Budget Amount Requested: Project/Account Budget. Project/Account Balance: Date. Account Number: Project Phase. Appropriation Required - Yes_ No_ ORIGINATED: Date: August 20, 1998 Bob Hyland, Director of Human ces /Risk Management REVIEWED BY. Date: agenda 293 hl � - c2, 9.3,'_'n9/ Date Adopted CITY OF EL SEGUNDO ACCOUNTANT DEFINITION Under general supervision, performs professional accounting duties in preparation of factual and analytical statements and /or reports, analyzes and evaluates financial records, performs related duties as required CLASS CHARACTERISTICS The Accountant class performs the full range of professional accounting duties that require application analysis and interpretation of accounting principles and accepted practices EXAMPLE OF DUTIES Duties may include, but are not limited to, the following 1 Prepares a variety of detailed accounting, statistical, and /or narrative financial statements or reports requiring analysis and interpretation of source data 2 Conducts and/or coordinates intemallexternal audits of financial records, examines, analyzes and verifies documents to ensure adherence to established internal controls and accepted professional standards 3 Prepares various reports and administers various accounts or programs such as Proposition A, Proposition C, Senior Housing Bond Act and Fuel and Sales Tax, performs complex accounts reconciliations, verifying accuracy of recorded transactions, prepares related work sheets, cash balances, proofs, and other schedules 4 Recommends and assists in the implementation of new or revised accounting systems, procedures, and records, evaluates accounting procedures and fiscal practices for efficiency and effectiveness, recommends changes to work methods and practices 5 May supervise and review the work of fiscal and clerical personnel in making entries, reconciliations and performing other fiscal record keeping work, makes complex or difficult adjusting journal entries affecting several subsystems of an accounting system, assists in closing the City's financial records at the end of the accounting period 6 Prepares tax returns and other reporting documentation related to payable and payroll matters, compiles routine reports related to payroll activity 7. Prints bi- weekly payroll warrants and bi- weekly payroll registers and reports, prepares magnetic media for storage of payroll records, prepares warrant document, merges payroll records into the Finance System, adjusts and corrects computer file records 8 Maintains confidential employee records and may provide payroll information and statistical information for contract negotiation purposes 9 Calculates and processes special pay requirements such as checks for termination , �0-1 �) i UALIFICATIONS GIDELINES Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory lob performance Example combinations include completion of a four -year college curriculum or equivalent in business administration, accounting, or related Feld, and two years of experience in accounting or a related Feld Municipal accounting experience and Bachelors degree preferred Knowledge, Skills, and Abilities Considerable knowledge of the principles and practices of accounting and auditing, including governmental accounting and budgeting, data processing applications related to accounting principles and procedures, ability to apply and adapt established accounting principles and procedures to a variety of City accounting work, analyze and review financial data to develop forecasts, trends, and analysis, interpret and apply related laws, ordinances, rules, regulations, policies, and procedures, analyze data and draw logical conclusions, prepare and maintain accurate reports and records, communicate effectively both orally and in writing, establish cooperative working relations, supervise, train and review the work of assigned staff Special Requirements Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record EL SEGUNDO CITY COUNCIL MEETING DATE- September 1, 1998 AGENDA ITEM STATEMENT AGENDA HEADING. CONSENT CALENDAR AGENDA DESCRIPTION: Examination plans for designated Personnel Merit System lob classifications RECOMMENDED COUNCIL ACTION: Approve the Examination Plans INTRODUCTION AND BACKGROUND: Chapter 2 28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel', provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System job classifications DISCUSSION: - REFER TO ATTACHMENT - ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: N/A (Check one) Operating Budget: Capital tmprov. Budget:_ Amount Requested: Project/Account Budget: ProJecUAccount Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No_ .;-,0- °I 1 1 0, 1 9 l. DISCUSSION The Human Resources Department has initiated the recruitment, testing and selection processes for the lob classifications of Administrative Analyst II (Police Department and Recreation and Parks Department), Lateral Entry Police Officer, Office Specialist II, and Purchasing Agent and has posted the notices of the examinations in accordance with the City's Municipal Code and the City's Personnel Rules and Regulations It is recommended that the City Council approve the examination plans that contain the following examfnation techniques and weights for each portion of the examination Administrative Analyst II Structured Background and Technical Oral Board Weighted 100% Lateral Entry Police Officer (Continuous Application Filing and Testing Process) Written Test — Writing Skills Exercise Pass /Fail — Qualifying Only Captain's Oral Board office Specialist II Written Test Keyboard Proficiency Test — 50 Words per Minute Oral Board Purchasina Aaent Written Test Orel Board Weighted 100% Weighted 40% Pass /Fail — Qualifying Only Weighted 60% Pass /Fail — Qualifying Only Weighted 60% 0009" A On- 1 City of El Segundo Inter - Departmental Correspondence August 25, 1998 To: City Council From: Nancy Wernick, Mayor Pro Tem Subject: Agenda Item for September 1, 1998 meeting AGENDA DESCRIPTION: Due to the increasing number of calls to the hotline and, inasmuch as the Hyperion mitigation monitor is not always available for immediate dispatch, Council should consider alternatives for improvements to the handling of "call in" complaints to the City's hotline number RECOMMENDED COUNCIL ACTION: Discussion and possible action for alternative solutions 0 0:198