1998 NOV 17 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
The Public can participate in the discussion of any item listed on the Agenda To facilitate your presentation, please place a
� check mark beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the
start of the meeting Any other item not listed on the Agenda that is within the jurisdiction of the City Council maybe directly
addressed during Public Communications.
Before speaking to the City Council, please come to the podium and give - Your name and address and the organization you
represent, iil'desired Please respect the time limits
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk,
607 -2208 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 17, 1998 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs
ROLL CALL
PUBLIC COMMUNICATIONS -(Related to City Business Only 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council
Failure to do so shall be a misdemeanor and punishable by a fine of $250
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et sec ) for the purposes of conferring with the
City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing
litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring
with the City's Labor Negotiators as follows
001
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a))
1 In the Matter of the Application of City of Los Angeles, OAH No L- 9604014
2 Hill v City of El Segundo, LASC Case No YC 030986
3 Fenwick v Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los Angeles
No BSO44667
4 El Segundo v Kilroy, LASC Case No YC 031166
5 Solis v City of El Segundo, LASC Case No YC 029626
6 City of Los Angeles v El Segundo, LASC No BC034185
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -2- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -4- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) – None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) – None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) – None
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE 11 ji&jqg
TIME 8 3,s cI -,h-
NAME —1Y) -_w
1117985p
rf 2
x
�4
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items
The Public can participate in the discussion of any Item listed on the Agenda To facilitate your presentation, please place a check
mark beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the
meeting Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed
during Public Communications
Before speaking to the City Council, please come to the podium and give Your name and address and the organization you
represent, if desired Please respect the time limits
Members of the Public may place Items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2 00 p in the prior Tuesday) The request must include a brief
general description of the business to be transacted or discussed at the meeting Playing of video tapes may be pemutted during
meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 17, 1998 - 7:00 P.M.
Next Resolution # 4100
Next Ordinance # 1289
CALL TO ORDER
INVOCATION — Pastor Tracy Granoff, Hope Chapel
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Sandra Jacobs
PRESENTATIONS
(a) Proclamation declaring November 24, 1998 as The Hacienda Day in El Segundo in
recognition of the 25 year anniversary of The Hacienda Hotel in El Segundo
(b) Certificates in recognition of the contributions to the community by longtime employees of
Rea's Hardware Store
003
(c) Commendation to the El Segundo Fire Department for its "SAFE HOUSE PROGRAM"
which permits the City to have established safe havens where children of the community can
find protection and assistance in time of need
(d) Commendation to AYSO for a successful season, and extending an expression of community
pride in the accomplishments of the team and thanks for the fine publicity they have brought
to our community by their good sportsmanship and inspired team play
(e) Proclamation declaring Saturday and Sunday, November 21 and 22, 1998 as "Scouting for
Food Drive for CASE "
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalfofanother, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a
misdemeanor and punishable by a fine of $250
(a) Request by Gale Segers, Chairperson of Candy Cane Lane, for the same level of City
assistance on the December 12 -23, 1997 program in the 1200 block of Acacia Avenue as in
previous years (Fiscal impact $125 hard cost for snow material from budgeted account )
Recommendation — Approve request, provided that all necessary permit applications are
submitted, including any noise or sound amplification permits, and project meets
applicable City requirements.
(b) Presentation by California Semor Legislator, Jack Trystman, to Heidi Maerker and the El
Segundo Herald in recognition of dedicated service to the objectives of the California Senior
Legislature
(c) Overview report by Cassidy & Associates
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS -
Hold a public hearing to receive public testimony regarding a proposed January 1, 1999
increase in Paramedic Transport Fees for non - residents
Recommendation — Approve increase in Paramedic Transport Fees for non - residents
C. UNFINISHED BUSINESS -
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
Final recommendation of the Downtown Task Force
Recommendation — Receive and file Downtown Task Force Report and possible
direction to staff.
Ili
Final recommendations of the Business Task Force
Recommendation — Receive and file the Business Task Force Report and possible
direction to staff.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business
4 Warrant Numbers 2253192- 2253465 on Demand Register Summary Number 08 in total
amount of $1,432,15136, and Wire Transfers in the amount of $1,031,172 28
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
10/24/98 to 11/10/98.
City Council meeting minutes of November 3 and 4, 1998
Recommendation - Approval.
6 Award contract to Coast Roof Company for the re- roofing of the Joslyn Community Center —
Prolect No PW 98 -7 (contract amount = $51,36100)
Recommendation —
1) Award contract to the lowest responsible bidder, Coast Roof Company in the
amount of $51,361.00.
2) Authorize the Mayor to sign the standard public works construction agreement
after approval as to form by the City Attorney.
3) Authorize a transfer of $20,000.00 within the Facilities Maintenance Fund to the
Joslyn Community Center Re- roofing project.
7 Award of contract to Howard Ridley Company for the installation of skid - resistant flooring
for Fire Station No 1 — Protect No PW 98 -9 (contract amount = $16,000 00)
Recommendation —
1) Award contract to the lowest responsible bidder, Howard Ridley Company, in
the amount of $16,000.00.
2) Authorize the Mayor to sign the standard public works construction agreement
after approval as to form by the City Attorney
Adoption of Youth Employment Plan to comply with the provisions of Los Angeles County
Safe Neighborhood Bond Act
Recommendation — Adopt attached Youth Employment Plan.
9 Proposed revision to the class specification for the iob classification of Fire Engineer
Recommendation — Approve the proposed class specification.
10 Examination plans for the Personnel Merit System Job classifications of General Services
Manager an d Police Sergeant
Recommendation — Approve the Examination plans.
CALL ITEMS FROM CONSENT AGENDA
"- 005
F. NEW BUSINESS - CITY MANAGER - NONE
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilmember McDowell —
11 Reduction of Fee Required to Appeal Zoning Decisions Concerning a Citizen's
Principal Residence
Recommendation — Discussion and possible action.
Councilmember Gaines - NONE
Councilmember Wernick - NONE
Mayor Pro Tem Jacobs - NONE
Mayor Gordon - NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalfofanother, and employees speaking on behalfof their employer,
must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
MEMORIALS — Jane Young
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec 54960, et sec ) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing
matters covered under Government Code section 54957 (Personnel), and/or conferring with the City's Labor
Negotiators; as follows-
Continuation of matters listed on the City Council Agenda for 5 00 p in , November 17, 1998 under "Closed
Session" (if needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE olloNe
TIME
NAME
11 1798a —
•
CITY OF EL SEGUNDO
INTER - DEPARTMENT MEMORANDUM
DATE November 9, 1998
TO Mary Strenn
City Manager
FROM Bellur Devaral Ac
City Engineer
SUBJECT Potential Conflict of Interest Items -
Clty Council Meeting of November 17, 1998
Is the project within 300 feet of a business or
property owned by a City Council member?
BKD dr
cc Ed Schroder, Director of Public Works
N \MEMOS \CONFLICT NOV
007
Mayor
Mayor
Council
Council
Council
Consent Agenda Item
Mike
Pro Tem
Member
Member
Member
Gordon
Sandra
Nancy
John
Kelly
Jacobs
Wemick
Gaines
McDowell
Award of contract for installation of skid - resistant flooring
No
No
No
No
No
for Fire Station No 1
Award of contract for re- roofing the Joslyn Community
No
No
No
No
Center
f
BKD dr
cc Ed Schroder, Director of Public Works
N \MEMOS \CONFLICT NOV
007
City of El Segundo
Inter - Departmental Correspondence
Date: November 6, 1998
To: Mary StrennA*; - --
From: Marlene Baker, Executive Assistant
Subject: Candy Cane Lane request for City assistance
As in the past, Candy Cane Lane has requested the City's assistance for their
program from December 12 -23, 1998 I have asked each of the departments involved for
feedback on this support The Departments include Public Works, Planning & Building Safety,
Police, Recreation and Parks and the Fire Department
The only hard cost to be expended is for the snow material which is budgeted at
$125 and has been provided in the past Staff has indicated they will work with Gale Segers and
her committee to provide the services requested and write to the electric company on the group's
behalf
The group does need to apply for an amplified sound permit In the past we had
received a few calls about the amplified sound being played beyond the permitted time
4.09 (a)
CANDY CANE ATE
1806 E. ACACIA AVE. EL SEGUNDO, CA 90245 RECEIVED
November 1, 1998 NOV 0 4 1998
City of El Segundo CITY MANAGER'S OFFICE
350 Main Street
El Segundo, CA 90245
Attn: City Manager,
Regarding the Candy Cane lane Program for 1998
This letter is to request your offices help with our Christmas Program on the 1200 block of East
Acacia Ave.
This year we will be again closing off the street to car traffic during program and having foot
traffic only It worked very well last year and hope it is not a problem to do it again in 1998.
We would like to borrow two street barricade set ups and 6 orange poles for our program.
These items can be dropped off on the lawn at 1201 E. Acacia anytime the first week of
December. Please let us know if we can return them or they can be picked up at the same
location after December 25th.
In the past the City has supplied us with (white material) snow for the end of our block. Could
we once again count on this for Friday December 5. Every year we try hard to save the sheets
but after 3 weeks of fog, rain, wind, children running on it, it gets beaten up pretty good. I also
realize I am writing this letter almost a month to late. Oppsl See what you can do...
Santa has been arriving gloriously on the city Fire Truck. Could this be arranged again? We
need Santa on Sat. Dec. 12 at 7:00 PM. Last year the Police Department was very instrumental
at helping with crowd control by use of the RSVP. I was wondering if we could use the
Volunteer Police Team again to hold the crowd back during the opening ceremony - One Hour
Only 6:30 to 7:30. Should I contact the Police Department and the Fire Department for these
requests?
Edison needs the city to write a letter requesting that the street lights be turned off from Dec.
7th through Dec. 25. I think it really this makes a difference I would love to handle this
myself but years Edison won't take my word for it and other years they respond to my request.
So I think a letter from the city always helps
The neighbors of the 1200 Block of East Acacia would like to extend an invitation to all the City
Council members and City Employees to come down during Dec. 12 - 23rd with their families
and friends to enjoy the festivities.
Thank you for any cooperation, these few items really help in making the program a success.
Please call me so we can discuss these items.
S' cerely, p
Gale Segers
Chairperson, Candy Cane Lane
6408740
cc: Police Department, Fire Department
009
CITY OF EL SEGUNDO
INTER - DEPARTMENTAL CORRESPONDENCE
DATE: November 9, 1998
TO: Mary Strenn, City Manager %
FROM: Jim Fauk, Recreation and Parks Director T
SUBJECT: Candy Cane Lane Request
The Candy Cane Lane committee has requested that the Recreation and Parks
Department provide them with batting to serve as snow at the end of the block
This has been a standing request over the years, which we are prepared to provide
again this year The cost of this material is approximately $125 00
No additional services have been requested over what Recreation and Parks provided
for last years event
JF mt
010
City of El Segundo
INTER - DEPARTMENTAL CORRESPONDENCE
Date: November 6, 1998
To: Mary Strenn, City Manager ,/ /
From: Craig S Pedego, Fire ChiefbO�
Subject: CANDY CANE LANE �J
The El Segundo Fire Department will be most pleased, once again, to transport Santa Claus on a
fire engine to Candy Cane Lane on Saturday, December 12, 1998 Please provide Battalion Chief
Dave Sharp (extension 228) with the details of who will be Santa, where does he reside besides
the North Pole, and what time shall the engine pick him up Thank you
cc Battalion Chief Dave Sharp
011
Inter - Departmental Correspondence
November 9, 1998
To: Mary Strenn, City Manager
From: Tim Grimmond, Chief of Police ,lj
Subject: Candy Cane Lane 4 O
On Saturday, December 12, 1998, the residences of the 1200 block of East Acacia will
be hosting the arrival of Santa Claus on Candy Cane Lane They have requested the
use of RSVP's for the opening ceremony from 1830 to 1930 and street barricades to
block the street No police services will be required and the Street Department will drop
off the barricades on Friday, December 11, 1998
EVENT MANPOWER
Police
Street Department
AG /sn
Attachment
(1830 — 1930 Hours)
None required
$10000
012
CITY OF EL SEGUNDO
INTER - DEPARTMENT MEMORANDUM
DATE November 6, 1998
TO Marlene Baker
Executive Assistant to the City Manager
FROM Ed Schroder
Director of Public Works
SUBJECT Candy Cane Lane
The items requested of the Public Works Department for Candy Cane Lane are included in the
approved operating budget and can be performed at no additional cost to the City
* * * *4 *44 # * *# *4444 *444 # # # # * # * * * * # * # * * #t * * * * # ## * #*
ES,dr
cc Jack Hilton, General Services Manager
N NEMOS\CANDYLNE MS
k' 013
Wk,- .. . a.,
AMA I
DATE: November 5, 1998
TO: Marlene Baker, City Manager's Office
THROUGH: Laurie B. Jester, Senior Planner 4
FROM: Lauren Sprankle, Interim Planning Technician
SUBJECT: Candy Cane Lane
In response to the information you provided regarding this year's Candy Cane Lane Program, the
Planning Division of the Planning and Building Safety Department has the following comment:
If the participants of the program are planning to broadcast music or announcements, they
will need to apply for an Amplified Sound Permit. These permits can be obtained in the
Planning and Building Safety Department at no charge, and should applied for at least 2 days
prior to the event.
014
EL SEGUNDO CITY COUNCIL METING DATE: November 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Hold a public hearing to receive public testimony regarding a proposed January 1, 1999 increase in Paramedic
Transport Fees for non - residents
RECOMMENDED COUNCIL ACTION:
Approve increase in Paramedic Transport Fees for non - residents
INTRODUCTION AND BACKGROUND.
Resolution No 3477 established a Paramedic Transport Fee Schedule effective August 1, 1987. As a result of
this Resolution, the City charges non - residents a tee of $120 per transport. This fee recovers a portion of the City's
reasonable cost of providing the paramedic transport service to non - residents The Fiscal Year 1997/98 revenue,
as a result of this fee, was $40,680 Effective January 1, 1998, the County of Los Angeles Department of Health
Services mandated that each provider agency procure, store and distribute its own medical supplies and
pharmaceuticals Asa result of this mandate, City Council appropriated an additional $40,000 from the General
Fund to the Fire Department's fiscal year 1998/99 operating budget in order to recover not more than the City's
costs in providing this service to non - residents, an increase in fees is required
DISCUSSION:
In analyzing last year's ambulance transports, it was determined that 49% of those transported were non - residents
who were charged the $120 transport fee The collection rate was approximately 80% A survey of surrounding
cities was completed in July, 1998, and indicated that our fees are significantly below what the health insurance
industry considers reasonable and customary Based on the City's costs for providing transport service, an increase
in the existing fee is necessary to allow the City to recover not more than these costs As a result of this analysis, we
are proposing the following fee schedule
Advanced Life Support Transport (ALS) $475 00
Basic Life Support Transport (BLS) $28500
Code 3 $7700
Mileage $11 25 per mile, or fraction thereof
Oxygen $38 25 per tank, or fraction thereof
It is recommended that City Council approve the proposed increase in the Paramedic Transport Fee Schedule for
Non - Residents to become effective January 1, 1999 The increased fee, as proposed, would not exceed the
reasonable cost of providing the transport service
ATTACHED SUPPORTING DOCUMENTS:
Resolution No
Survev of Ambulance Transport Fees dated Julv 8. 1998
FISCAL IMPACT:
(Check one) Operating Budget; Capital Improv. Budget:
Amount Requested:
ProjecUAccount Budget:
ProjecUAccount Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
ORIGINATED: Date:
ACTION
015 1
July 8, 1998
Survey of surrounding cities for ambulance transport fees These rates do not include the charges
for oxygen, mileage or supplies
* Indicates Private Ambulance Transport
Average ALS transport fee for resident S332 67
Average ALS transport fee for non - resident S37637
Average BLS transport fee for resident S30023
Average BLS tiansport fee for non - resident $336 50
MR,
emu -trans fee
Advanced Life Support
Basic Life Support
Beverly Hills
$273 90 to respond +
$273 90 to respond +
148 80 if transported
148 80 if transported
98 50 to standby
98 50 to standby
Culver City
$358 17
$18106 per person
El Segundo
$120 00 (non - resident)
$120 00 (non - resident)
Gardena
$450
$350
Hermosa Beach
$473 00 (non - resident)
$473 00 (non - resident)
237 00 (resident)
237.00 (resident)
Inglewood
$400+
$300+
100 00 (non - resident) to
100 00 (non - resident) to
respond and evaluate
respond and evaluate
Los Angeles City
$565.00
$33200
Manhattan Beach
$475 00 (non - resident)
$475 00 (non - resident)
$275 00 (resident)
$275 00 (resident)
Redondo Beach
-0 -*
-0 -*
Santa Monica
$413 50^
$274741
* Indicates Private Ambulance Transport
Average ALS transport fee for resident S332 67
Average ALS transport fee for non - resident S37637
Average BLS transport fee for resident S30023
Average BLS tiansport fee for non - resident $336 50
MR,
emu -trans fee
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL SEGUNDO, CALIFORNIA, AMENDING
RESOLUTION NO. 3477, AND RAISING THE
PARAMEDIC TRANSPORT FEE SCHEDULE FOR
NON - RESIDENTS
WHEREAS, Resolution No 3477, adopted August 1, 1987, established a
paramedic transport fee of $120 per Paramedic transported patient for non - residents,
and
WHEREAS, as a result of increased costs of providing transport services, it is
necessary to increase the City's fees to allow the City to recover not more than its
reasonable expenses in providing the transport services, and
WHEREAS, on November 17, 1998, a noticed public hearing relating to this
Resolution was conducted, and
WHEREAS, the City's transport fees do not exceed the reasonable cost of
providing the transport services
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS
SECTION 1 That Section 1 of Resolution No 3477 is hereby amended to read as
follows
"The City Council hereby approves and adopts the following Paramedic
Transport Fees
ALS Transport $47500
BLS Transport $28500
Code 3 $ 77 00
Mileage $11 25 per mile, or fraction thereof
Oxygen $ 38 25 per tank, or fraction thereof "
SECTION 2 The City Clerk shall certify to the passage and adoption of this
resolution, shall enter the same in the book of original resolutions of said City, and
shall make a minute of the passage and adoption thereof in the records of the
proceedings of the City Council of said City, in the minutes of the meeting at which the
same is passed and adopted
RESOLUTION NO
AMENDING PARAMEDIC
TRANSPORT FEE SCHEDULE
PACE
017
PASSED, APPROVED AND ADOPTED this 17�h day of November, 1998
Mayor, City of El Segundo
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify
that the whole number of members of the City Council of said City is five, that the
foregoing Resolution No was duly passed and adopted by said City Council,
approved and signed by the Mayor and attested to by the City Clerk, all at a regular
meeting of said Council held on the 17th day of November, 1998, and the same was so
passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPROVED AS TO FORM
Mark D Hensley, 9yty Attorney
RESOLUTION NO
AMENDING PARAMEDIC
TRANSPORT FEE SCHEDULE
PAGE
EL SEGUNDO CITY COUNCIL MEETING DATE: November 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions & Boards
AGENDA DESCRIPTION:
Final recommendations of the Downtown Task Force
COUNCIL ACTION:
Receive and file the Downtown Task Force Report and possible direction to staff
INTRODUCTION AND BACKGROUND:
On June 2, 1998, the City Council approved the Downtown Visioning Project and authorized up to $10,000 to
fund the effort The scope of the project entailed retaining a facilitator to assist a Downtown Task Force
comprised of merchants, property owners, business leaders and residents in creating a vision for the
downtown After considering several proposals, Giadstem & Associates was selected to facilitate five
meetings of the Downtown Task Force which included a walking tour of key sites
The project scope of work included addressing issues ranging from the types of desirable businesses to the
physical scale of the downtown, needed public and private improvements, as well as the potential market
area from which to attract shoppers
DISCUSSION:
The attached report entitled "Developing A Vision For Downtown El Segundo" includes a wide range of
recommendations according to the following categories General Recommendations, The Plaza, Main
Street, and The Richmond Street District
ATTACHED SUPPORTING DOCUMENTS:
ORIGINATED: Date:
Date:
ACTION TAKEN:
019
2
Developing a Vision
for
Do wntown El Segundo
fitted to the E1 Segundo City Council
Subm NpVember 9' 1998
by the
El Segundo Downtown
Leonard Blakesley
Jeff Brown
Party Brown
Steve Claman
Joanne Edelfson
Dennis Estill
Frank Glynn
Ron Hart
Eric Johnson
Task Force
Roan, Mahony
Brenda N - nan ie
Brian polking
Sohn Purcell
Bill Ruane
Brian Simon
Ron Stone
Susan Truax
Nicky Wislocky
with assistance from
Dennis Zane
Marybeth V ergara
Gtadstein & Associates
Woody Tescher
Eip Associates
p20
El Segundo Downtown Task Force
Developing a Vision for Downtown El Segundo
As the City of El Segundo plans the future of its downtown, it is important to keep in mind and
nurture its fundamental strengths. These strengths are the foundation for the future of our
downtown, even as the City seeks to remedy its weaknesses.
Downtown El Segundo is a charming and eclectic mix of structures and enterprises, possessing a
one of a kind character It's charm and small town feel reflects the essential character of the
community itself. This charm and eclectic nature is a vital and marketable asset that must be
preserved and enhanced.
Nevertheless, as a community downtown El Segundo does not measure up to our aspirations
There is lack of activity, of people on the street. Downtown needs more than a boost, it needs .4
Flu to:
• provide a better balance of uses,
• exhibit a stronger commitment to pedestrians;
• create a more thoughtful and creative use of public space,
• organize creative and consistent programming of events and public activity,
• create a consistent public - private partnership to market its assets to investors and customers;
• strengthen commitment to the strategic use of key parcels in the downtown;
• create more attractive landscaping and street furnishings; and,
• improve signage
The City of El Segundo, the merchants and downtown property owners must recognize and
cta ively seek the allegiance of its natural markets - those who live, those who work, and those
who visit in El Segundo.
Downtown El Segundo is really two distinct but mutually supporting districts: the Main Street
district and the Richmond Street district. Each of these districts has its own charm, its own
distinctive architecture and bmldmg type, and its own set of appropriate uses Nevertheless, like
fraternal twins, the fixture of each district is interwoven with the future of the other
It is a symbiosis full of opportunity and we should seize it
If we do, we believe that a revitalized downtown can provide an essential center to the life of our
city, a center where more than commerce takes place, a center where we gather to become a
stronger, richer community
We urge the El Segundo City Council to treat the revitalization of our downtown as one of your
highest priorities. We urge you to be proactive, creative and tenacious
021
General Recommendations
1. Assure continuity of effort and the implementation of Task Force recommendations
Assure that the following recommendations are fleshed out in necessary detail and that an
implementation strategy is developed. This is likely to include creating the necessary local
institutional framework and retaining a multi - disciplinary team to guide the city's efforts.
2 Develop creative downtown programming:
The Downtown Task Force urges the City of El Segundo to make a major early contribution
to the economic health of the downtown by developing high quality programming for both
Main Street and Richmond Streets. Regular special events, weekly or biweekly farmer's
markets, effective use of the plaza for thoughtful and creative weekday or weekend
programming is well worth the investment These activities can help build the community
and merchant consensus behind the city's efforts, and can help build faith in the downtown
on the part of the investor and merchant community
3. Plan and implement proactive marketing efforts for the downtown:
The Downtown Task Force believes that the City of El Segundo has a significant role to play,
in concert with property owners and merchants, in efforts to actively market our downtown.
We must proactively invite our community to enjoy the downtown and actively reach out to
the development, retail and investor communities to consider investment in fulfilling our
downtown goals
4. Capitalize on specialty stores:
The Downtown Task Force strongly encourages the development of specialty store resources
in our downtown. Specialty stores can be mim -anchor people generators for downtown
because they are often destination uses that people will travel to visit They work especially
well where arclutectural charm is also available. Examples, include the Porcelain Doll Shop,
charming antique stores or specialty book stores In the absence of major anchor uses,
creating a specialty store motif, especially on Richmond makes a lot of sense
5 Encourage housing in mixed use projects in the downtown:
The Downtown Task Force believes that El Segundo's strong housing market can serve as an
economic engine for some new development in the downtown area. Mixed -use development
can add new vibrancy and more pedestrian street life. Residents also can be an important
market for nearby businesses and provide an added security presence, as residents function as
a neighborhood watch group
6 Develop design standards for store signage and awnings on Main and Richmond
Streets.
While many downtown businesses have developed very thoughtful and creative signage, the
signage on other businesses is unfortunate and needs to be removed or replaced with high
quality signage that is consistent with the charm and character of downtown. Awnings must
be replaced when they are faded or tom
7 Manage existing parking better to meet parking needs:
In general, downtown El Segundo appears to have adequate parking As revitalization
proceeds and new investments occur, the City must carefully monitor both the supply and the
efficiency of its parking. The City should consider developing a management system to
improve the efficiency of parking use and potentially to allow some lots to become sites for
strategic developments that will stimulate activity
022
8 Develop a plan for a Downtown El Segundo shuttle:
The Downtown Task Force wishes to encourage the development of shuttle programs to link
our downtown to neighborhoods, employment centers and hotels. Shuttles can help bring
residents, employees and visitors from other parts of the city to downtown. Major employers
and local hotels might help finance shuttles to bring their employees and visiting guests into
downtown. There's also money available for alternative fuel and electric shuttle vehicles that
can be used to facilitate this goal
9 Develop a strategy to attract a market back to the downtown area:
In general, while Task Force members thought it advantageous to have a market in
downtown, they did not see the Ralphs site as the likely site for accomplishing that goal,
given current lease conditions Sites on Main Street or on Richmond Street could be equally
attractive
In addition to these General Recommendations, we recommend the City of El Segundo give
special attention to key strategic sites, including the Plaza, the former Ralph's site, the entire
block of Main Street between Grand and Holly Avenues, and other key parcels on both Main and
Richmond Streets.
The Plaza
People like to go where people are The Plaza can play a large role as a center of regular activity,
a gathering area to bring out families and employees for lunch time programs, farmer's markets,
outdoor meetings, and regularly scheduled events or concerts. Even its day -to -day activity can
be enhanced with push cart vendors, street entertainment, art exhibits or even outdoor dining
1 Encourage family, children, and senior oriented design at the Plaza:
In El Segundo, seniors, families and children play a large role to the community. Many
communities have rebuilt their downtowns successfully by providing a special environment
for families The Plaza should be redesigned with families, children and seniors especially in
mind.
2. Plaza design should be more welcoming and facilitate active uses:
The Plaza needs a more welcome feeling, a park -like atmosphere with creative landscaping
and places to sit To open the Plaza outward and to tie it into Main Street, the City should
consider developing a small amphitheater for multi -use activities. The City also should
consider redesigning City Hall's exterior facade. Opening it up to the Plaza will create a
more attractive and interactive relationship, and to architecturally tie into design elements in
the downtown, especially the "Old Town" look of Richmond Street..
Redo the Plaza art program:
Art in the downtown plaza, done well, will help create an identity to be proud of, the
potential for a nice space to become a great space. We should replace the current art with a
creative, interactive, interesting and energetic art program that will attract the public to the
site Local artists will be encouraged to create El Segundo centric artwork and will be
commissioned wherever possible.
023
Main Street
Main Street is, of course, the heart of downtown El Segundo Much of Main Street seems
healthy, viable and attractively maintained The clean and well maintained exterior of many
stores helps make the street attractive. The street is largely devoted to retail, pedestrian oriented
uses likely to serve a fair share of community members. Main Street has several good quality
restaurants that are popular to residents, to the local workforce and to visitors
However, some office uses on the ground floor, restaurants that fail to actively address the street
with unattractive exteriors and interiors, several businesses that are often closed, important sites
that are poorly maintained, and signage that is excessive and unattractive make the street look
less attractive and fail to contribute to its pedestrian life.
The City of El Segundo can take steps to remedy these problems
1. Assure pedestrian oriented retail uses on the street fronts of Main Street:
Insist upon attractive pedestrian generating uses in the downtown, especially on the
groundfloor street frontage of all structures. Special conditions may require flexibility at
some sites. The City should effectively and creatively use its zoning powers to accomplish
this goal.
2 Upgrade restaurants and facilitate outdoor dining:
The Task Force strongly believes that enhanced quality restaurants and cafes, especially with
outdoor dining areas, will be a very positive development for the downtown. We must give
people a reason to come here not only for lunch, but after work and on weekends for dinner
as well This will increase the daytime and evening population of the city and provide foot
traffic for other existing businesses There are significant challenges that must be addressed
with the current downtown restaurant selection before this goal can be fully met. We believe
a lower -key, family oriented downtown is the El Segundo- style. Attracting late night
entertainment and bars is = where downtown should go
3. Develop a more attractive approach to our streetscape and downtown landscaping:
Landscaping and street ftimishings in downtown El Segundo are not attractive and should be
replaced as soon as possible. Ficus trees are often overly dense. They provide excessive
shade and often block view of stores and their signs; occasionally tree roots disrupt
sidewalks The City should investigate efforts by other cities to manage these problems,
otherwise, consider a tree replacement program Streetlights are too high and their light is
usually blocked by the trees, never reaching the sidewalks, the City should replace these
with lower poles of more appropriate design. Design of trash cans, benches and other street
elements should also be tied into the "Old Town" look of Richmond Street.
4 Consider narrowing Main Street to two or three lanes:
People are wary and must often scurry when trying to cross Main Street Yet, traffic volumes
do not appear to require four lanes The city should consider narrowing Main Street to two or
three lanes The gained space could be used for wider sidewalks to allow outdoor dining and
to make it easier easier to accommodate pedestrian activity Landscaping, angled parking
with landscaped angles and lighting with banners, bike lanes and creating a meandering street
also should be considered
024 5
5 Develop "gateway" program for Main Street and Grand Avenue:
The City of El Segundo can create a sense of "gateway" at the intersection of Main Street
and Grand Avenue by developing banners or signage that says you are in the downtown area
and encouraging an anchor store there The building at the northwest comer of Grand
Avenue and Main Street is in a strategic position and represents an opportunity for an
attractive "gateway" anchor use, such as a quality restaurant, or major chain stores such as
the GAP, or Old Navy.
6 Study strategies to overcome the excessive width of Grand Ave. in the downtown:
Traffic volumes on Grand Ave. in the downtown area do not require four lanes. The street
width and parking in the middle detracts from the attractiveness of downtown and only serves
to make the area seem distant and isolated from the rest of Main Street.
7 Consider design standards and strategies to encourage business activity and pedestrian access
along the rear alley of buildings on Main Street.
The Richmond Street District
Richmond Street is its own "district" with an "old town motif' -not just another street in the
downtown Even smaller in scale than Main Street, it has its own character and historic `old
charm ", with an early 1900 historic theme. With several historic buildings, many in a red brick
style, a designer district can be created to preserve and extend this theme
The Richmond District could itself be a kind of "anchor" for the downtown. The City of El
Segundo can facilitate this development by:
1. Use zoning powers and other tools to encourage a specialty use district on Richmond
Street:
The city should take steps to facilitate the development of symbiotic and interactive uses on
Richmond Street, such as antique and specialty book stores, art galleries, and creative home
f imishings.
2 Encourage restaurants and cafes, especially with patio or outdoor dining:
Limit additional bar activity in the district
3 Encourage mixed -use developments with residential and office above the first floor:
Richmond Street is a natural for mixed uses. Apartments or condominiums would make
sense, as would offices likely to find a market with the film industry, including pre- & post
production activities
4 Consider creating a "promenade" on Richmond Street:
Richmond is a narrow street, with low traffic volumes. The City should consider creating a
"promenade" on Richmond Street with a creative paving treatment, wider sidewalks, and
bollards at key locations that can allow the street to be closed to traffic at specific times, such
as weekends, to encourage greater pedestrian use.
5 Consider encouraging development of under - utilized vacant lots or parking lots:
If joint parking at the Chevron lot can be negotiated, the City should encourage development
of under - utilized vacant lots and parking lots with mixed -use projects with retail on the
ground floor and residences or offices above
025
6 Connect Richmond Street to Main Street:
Richmond Street can be attractively connected to Main Street Through re- designed and
thoughtfully landscaped sidewalks and walk ways on the cross streets of Franklin, Grand and
Holly.. Small pedestrian connecting ways could be provided between Main Street stores,
akin to those on State Street in Santa Barbara, and efforts made to enhance those connecting
ways already there
Richmond Street, North of Grand Avenue
The block of Richmond Street north of Grand Avenue is a major opportunity for the City of El
Segundo to creatively plan to meet multiple goals for the downtown area The Ralph's site at
Grand Ave. and the vacant lot at the other end of the block, at the comer of Richmond Street and
Holly Avenue, are each equally mayor opportunity sites. The City should carefully employ its
zoning and land use authority, as well as other tools, to accomplish significant public objectives.
1 Encourage a village -like mixed use development on the entire block of Richmond Street
between Grand Avenue and Holly Street: This block should be rezoned to encourage
mixed -use with small hotel or bed and breakfast uses or residential and office above the first
floor and interesting retail on the ground floor
2 Provide slightly greater height and density at Richmond Street and Holly Street to
encourage preferred development: Since the northern end of this block of Richmond is in
a bit of a bowl, downhill from Main Street, it can support a bit more height and density, two
stones maybe three, stepped back from the street. Of course, a sensitive transition to
residential uses across the street is essential Any development should meet its own parking
needs on site and could help meet other downtown parking needs.
026
EL SEGUNDO CITY COUNCIL MEETING DATE: 11/17/98
AGENDA ITEM STATEMENT AGENDA HEADING: COMMITEES, COMIMISIONS & BOARDS
AGENDA DESCRIPTION
Final recommendations of the Business Task Force
RECOMMENDED COUNCIL ACTION
Receive and file the Business Task Force Report and possible direction to staff
INTRODUCTION AND BACKGROUND
On July 21, 1998 the City Council created a 60-day Business Task Force from a cross section of our
business community The scope of the Task Force was to develop a work plan that would insure the
collection of the City's business license revenue in a fair and equitable manner
The Task Force met over the past 60 -days and developed a comprehensive work plan that encompasses
a means to identify business operating within the City of El Segundo, policies to audit those businesses and
procedures to collect and recover all business license audit findings
The methodology of this work plan is to
• Establish a database of businesses currently operating within the City of El Segundo through an amnesty
program and the use of the City's Business License software system
Select an audit team and management team for conducting and coordinating the business license audit
• Select a sample of businesses to audit
• Determine a fee structure to compensate the audit team
• Develop an appeals process for businesses
• Develop enforceability and recover procedures for the City
A comprehensive report is included with this staff report
ATTACHED SUPPORTING DOCUMENTS:
Business Task Force Final Recommendations
ORIGINATED 4 Date:
Gavin Curr n, Acting Director of Finance
REVIEWED Date:
Mary Strenn Wtaaager
027
3
City of El Segundo
Business Task Force
Final Recommendations Report
DETERMINATION OF THE TASK
The purpose of the Business Task Force is to establish a work plan to develop audit
procedures to ensure the collection of the City's business tax revenue in a fair and
equitable manner and to enhance and maintain business relationships
WORK PLAN
The methodology of the work plan is to
• Establish a database of businesses currently operating within the City of El
Segundo
• Create the composition of the audit team and management team conducting
and coordinating the audit
• Define the scope of work
• Determine compensation
• Develop an appeals process for businesses
• Initiate a collection process for the City
Recommendation I - Establishment of the City Database
a) Amnesty Period
In an effort to establish a complete and comprehensive database and enhance the
business relationships, the Task Force is recommending that the City Council
approve a sixty -day amnesty period This amnesty period will
• Provide an environment that allows businesses the opportunity to reevaluate
their processes in gathering business license information to enhance all future
business license reporting
• Allow unlicensed businesses to voluntarily come forward and pay all prior
years' business licenses without incurring penalties and interest
• Allow licensed businesses the opportunity to perform a self -audit Using
approved City procedures, the business can perform a self -audit to verify the
accuracy and completeness of their 1999 business license payment If errors
028
are found, the business may come forward and pay the difference without
incurring penalties and interest
For example, during a self -audit business "A" detects an error on their
1999 business license of $50,000 (and a similar $40,000 error on their
1998 business license) The amnesty period provides the business the
opportunity to pay $50,000, without incurring penalties and interest, to
receive a current business license
If a City business license audit (of the revised 1999 business license)
discovered a misstatement on the 1999 business license the City may elect
to audit the two preceding business licenses, 1998 and 1997 The $40,000
finding, if discovered through the audit process, will then become payable
with penalties and interest (all findings discovered during the self -audit
will not be considered when evaluating the option to audit the two
preceding business licenses, 1998 and 1997)
• Allow for an extension of the amnesty period (for 1999) to accommodate the
timing of the business' financial audit
b) City's Business License Software
A second tool in establishing the City's business database will be the City's new
Business License Software This system has the ability to identify unlicensed
businesses within the City using a variety of cross - directories including municipal
utilities, property and sales tax databases as well as address verification
information This business license database will be updated annually
c) Selection ofan Ombudsman
The Task Force also recommends the City appoint an individual from the
Economic Development Department to answer questions or respond to concerns
the businesses may have regarding the amnesty period or the self -audit (an
ombudsman)
Recommendation H- Composition of the Audit and Management Team
The Task Force recommends that the composition of the City audit team should
consist of highly qualified independent audit firm(s) or consulting firm(s)
specializing in municipal tax and fee structures, business license auditing services
or specializing in the specific types of businesses
We also recommend allowing the business (at their own expense) to make the
election to use their own financial auditors or contract with the City selected
auditors to perform the business license audit in conjunction with their financial
audit This decision is final and binding
2 029
We also suggests that the business license audit have a management team
consisting of one member of the Finance Department and one member of the
Economic Development Department to ensure compliance with the Municipal
Code, the guidelines established in the audit contract, and maintain positive
business relations
Recommendation III — Define the Scope of Work
a Determining the Businesses to Audit
The Task Force recommends
• All business with a gross business license in excess of $100,000 be
automatically selected (approximately 10)
• Businesses that pay a gross business license within the range of $5,000 to
$100,000 are randomly selected (number of audits to be determined)
• Businesses with a gross business license payment under $5,000 will be
audited in -house and randomly selected (number of audits to be
determined)
• Unlicensed businesses within the City that did not participate in the
amnesty program are automatically selected
• For all future business license audits all businesses will be selected on a
random basis using the groupings described above
b Developing an Audit Program
• The Task Force recommends the City, with the assistance of the
independent audit firm or consulting firm, develop business license audit
procedures for all City audits, self -audit procedures for businesses to
utilize during the amnesty period as well as audit guidelines for those
businesses that elect to use their own financial auditors to perform the
business license audit
• The Task Force recommends the independent audit or consulting firm
develop a business license audit program that ensures compliance with the
Municipal Code, considers the size of a particular business, the type of the
business, and the self -audit performed during the amnesty period
• The business may make the election to have its own financial auditors (or
the City selected auditors in conjunction with their annual audit) perform
the business license audit The financial audit firm will develop the audit
program that ensures compliance with the Municipal Code, and
incorporate the audit guidelines developed by the City An opinion letter
will be issued to the City assuring that the business license is paid
accurately and completely
3 030
c Determining the Period(s) to Audit
The Task Force recommends auditing the 1999 business license The City has the
option to audit the preceding two years' business license (1998 and 1997) if
misstatements are found during the audit of the 1999 business license audit Any
findings found during the amnesty period (self - audit) will not be considered in
calculating the of the gross business tax revenue
Recommendation IV— Compensation
The Business Services Task Force recommends the City pay the independent audit firm
or consulting firm a fixed fee per audit based on the size of the business
If the business elects to use its own financial audit firm to perform the business license
audit or subcontract with the City audit firm (to coordinate with their annual audit), the
Task Force recommends the business assume the full cost of the audit
Recommendation V — Business Appeals Process
The Task Force is recommending a three - tiered level approach to the business
appeal process (agreements can be reached and finalized at any of the three
levels)
• Discussions with the Finance Director, before the final "findings" letter is
issued
• The business may appeal the decision of the Finance Director to a Business
License Audit Committee This Committee includes the City Manager or
designee, Chief of Police and a member of the business community familiar
with the particular type of business
• City Council
Recommendation VI — Enforceability /Recovery for the City
The Task Force recommends that the Finance Director review all findings and bill
the business accordingly After 90 days all delinquent payments are forwarded to
the City Attorney for processing After 180 days all information is forwarded to a
collection agency This process will begin after the appeals process has been
exhausted
4 031
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P
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
10/24/1998 THROUGH 11/10/98
Date
Payee
Amount
Description
10/26/98
Employee Bond Purchases
35000
Employee Bond PR 9
10/28/98
Health Comp
90454
Weekly eligible claims 10/23
11/2/98
IRS
151,108 07
Federal Payroll Taxes PR 9
11/5/98
Employment Development
29,793 02
State Payroll Taxes PR 9
11/5/98
Employee Bond Purchases
35000
Employee Bond PR 10
11/5/98
Health Comp
971 05
Weekly eligible claims 10/30
11/10/98
West Basin Water
847,695 60
Monthly water payment
1,031,17228
DATE OF RATIFICATION. 11/17/98
TOTAL PAYMENTS BY WIRE:
Certified as to the accurac oft wi a transfers by
City Treasurer T -�— 11
� /�'�
aFinance Director
City Manager q�o�
1,031,172 28
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
033
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 3,1998 - 5:00 P.M.
CALL TO ORDER Mayor ProTem Jacobs at 5 00 P M
PLEDGE OF ALLEGIANCE - NONE
ROLL CALL
Mayor Gordon -
Absent
Mayor ProTem Jacobs -
Present
Council Member Wenuck -
Absent
Council Member Gaines -
Absent
Council Member McDowell -
Absent
Mayor ProTem Jacobs adjourned the meeting due to lack of a quorum, and continued it to November 4,
1998at500PM
ADJOURNMENT at 5 05 P M
Cindy Mortesen, City Clerk
1103985p
034 5
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 3,1998 — 7:00 P.M.
CALL TO ORDER Mayor ProTem Jacobs at 7 00 P M
PLEDGE OF ALLEGIANCE - NONE
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Wernick
Council Member Gaines
Council Member McDowell
- Absent
- Present
- Absent
- Absent
- Absent
Mayor ProTem Jacobs adjourned the meeting due to lack of a quorum, and continued it to November 4,
1998at500PM
ADJOURNMENT at 7:05 P M
Cindy Mortesen, City Clerk
035
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, NOVEMBER 4, 1998 - 5:00 P.M.
CALL TO ORDER Mayor Gordon at 5 00 P M
PLEDGE OF ALLEGIANCE - Councilmember Kelly McDowell
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Absent
Council Member Wernick -
Present
Council Member Gaines -
Present
Council Member McDowell -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable
by a fine of $250 No individuals addressed Council
CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law,
including the Brown Act (Government C §54950, et sec) for the purposes of conferring with the City's
Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation,
and/or discussing matters covered under Gov't Code §54957 (Personnel), and/or conferring with the City's
Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION [Gov't Code §54956 9(a)]
1 In the Matter of the Application of City of Los Angeles, OAH No L- 9604014
2 Hill v City of El Segundo, LASC Case No YC 030986
3 Fenwick v Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los Angeles
No BSO44667
4 El Segundo v Kilroy, LASC Case No YC 031166
5 Solis v City of El Segundo, LASC Case No YC 029626
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -0- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Gov't Code §54956 9(c) -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
Minutes
November 4, 1998
City Council Adjourned Meeting
Continued from November 3, 1998
Page I
M o
REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE
SPECIAL ORDER OF BUSINESS -
Interview candidates for Economic Development Advisory Committee
Council consensus to appoint Gerry Chong to the Economic Development Advisory Committee to
represent Small Businesses
ADJOURNMENT at 6 40 P M
Cindy Mortesen, City Clerk
�1 037
Minutes
November 4, 1998
City Council Adjourned Meeting
Continued from November 3, 1998
Page 2
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, NOVEMBER 4,1998 7:00 P.M.
CALL TO ORDER Mayor Gordon at 7 00 P M
INVOCATION - Chaplain Robbie Herron,
PLEDGE OF ALLEGIANCE - VFW Post 2075 of El Segundo and Hawthorne, Steve Braun,
Ernie Hoover, Ken Murray, and Jack Hartman
PRESENTATIONS
(A) Sparky, the Fire Dog, received a Proclamation from Council Member McDowell declaring
the period from November 16 through December 18, 1998 as the "SPARK OF LOVE
CAMPAIGN" Council Member McDowell encouraged all citizens to support the program
by contributing toys and food to the El Segundo Fire Department for later distribution to
children and families in El Segundo and other South Bay cities
Mayor Gordon read a letter received by the City commending Sgt Roger Stephenson, for his canng
help and concern to a resident dealing with the loss of a loved one
(B) Chaplain Robert Herron, Steve Braun, Ernie Hoover, Ken Murray and Jack Hartman
received a Proclamation from Council Member Gaines encouraging the citizens of El
Segundo to observe VETERANS' DAY on November 11, 1998 in honor of the valor, dignity
and courage of our men and women in uniform
(C) Council Member Wernick presented a commendation to Carol Wingate for her contribution
to the crusade against breast cancer and extended the Council's wish for a speedy recovery
to Kathleen Schweiger and continued health to Carol's mother and all women who have
battled the fight against breast cancer and won
(D) Mayor Gordon presented a commendation to Princess Green on behalf of the El Segundo
Pop Warner Cheerleaders for their third place win in the Pee Wee Division of the Pacific
Coast Competition held on October 25, 1998 and Council's best wishes for them at the West
Coast Regional competition to be held on November 29, 1998 in San Diego
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Wermck
Council Member Gaines
Council Member McDowell
- Present
- Absent
- Present
- Present
- Present
038
Minutes
November 4, 1998
City Council Regular Meeting
Continued from November 3, 1998
Page 1
PUBLIC COMMUNICATIONS - (Related to City Business Only 5 minute limit per person,
30 minute limit total) Individuals who have received value of $50 or more to communicate to the
City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor
and punishable by a fine of $250 No Individuals addressed Council
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
MOVED by Council Member Wernick, SECONDED by Council Member Gaines, to read
all ordinances and resolutions on this Agenda by title only MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM JACOBS WAS ABSENT.
B. SPECIAL ORDERS OF BUSINESS
1 Continued public hearing on Environmental Assessment EA -401B and Precise Plan
96 -1B (Sixth Amendment to PP 12 -72) Address 2041 Rosecrans Avenue, 831 and
871 South Nash Street (Beach Cities Plaza) Applicant Continental Development
Corporation (Mr Jerry Saunders)
Mayor Gordon stated this is the time and place hereto fixed for a continued public
hearing on Environmental Assessment EA -401B and Precise Plan 96 -1B (Sixth
Amendment to PP 12 -72) Address 2041 Rosecrans Avenue, and 831 and 871 South
Nash Street (Beach Cities Plaza) Applicant Continental Development Corporation
(Mr Jerry Saunders) He asked if proper notice was given and if any written
communications had been received Clerk Mortesen stated that proper notice had
been given and no written communications had been received regarding this matter
Planning and Building Safety Director, Bret Bernard gave a brief report
No individuals addressed this item
Council consensus to close the public hearing
MOVED by Council Member Wernick, SECONDED by Council Member Gaines
to adopt Resolution No 4095 Environmental Assessment EA -401B and Precise Plan
96 -1B (Sixth Amendment to PP 12 -72) Address 2041 Rosecrans Avenue, and 831
and 871 South Nash Street (Beach Cities Plaza) With administrative changes to the
Resolution MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0.
MAYOR PROTEM JACOBS WAS ABSENT.
Minutes
November 4, 1998
City Council Regular Meeting
Continued from November 3, 1998
039 Page 2
2 Continued public hearing on Environmental Assessment EA -456 and Precise Plan
98 -2 (First Amendment to PP 1 -81) Address 2101 -2141 Rosecrans Avenue (The
Plaza at Continental Park) Applicant Continental Development Corporation (Mr
Jerry Saunders)
Mayor Gordon stated this is the time and place hereto fixed for a continued public
hearing on Environmental Assessment EA -456 and Precise Plan 98 -2 (First Amend-
ment to PP 1 -81) Address 2101 -2141 Rosecrans Avenue (The Plaza at Continental
Park) Applicant Continental Development Corporation (Mr Jerry Saunders) He
asked if proper notice had been given and if any written communications had been
received Clerk Mortesen, stated that proper noticing had been given and no written
communications had been received
Planning and Building Safety Director, Bret Bernard, gave a brief report
No individuals addressed this item
Council consensus to close the public hearing
MOVED by Council Member Wernick, SECONDED by Council Member Gaines,
to adopt Resolution No 4096 on Environmental Assessment EA -456 and Precise
Plan 98 -2 (First Amendment to PP 1 -81) Address 2101 -2141 Rosecrans Avenue
(The Plaza at Continental Park) With administrative modification to the Resolution
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM
JACOBS WAS ABSENT.
3 Continued public hearing on proposed (Third quarter) amendments ( unfimshed items)
to the General Plan and Zoning Code 1) Signs; and, 6) Amplified Sound Permits,
and, a Negative Declaration of Environmental Impacts in accordance with the
California Environmental Quality Act (CEQA) Environmental Assessment EA-
419A, General Plan Amendment 97 -3A, and Zone Text Amendment ZTA 97 -3A,
Third Quarter Amendments Applicant City of El Segundo
Mayor Gordon stated this is the time and place hereto fixed for a public hearing on
Proposed (third Quarter) amendments (unfinished items) to the General Plan and
Zoning Code (1) Signs, and (6) Amplified Sound Permits, and a Negative
Declaration of Environmental Impacts in accordance with the California
Environmental Quality Act (CEQA)) Environmental Assessment EA -419A, General
Plan Amendment 97 -3A, and Zone Text Amendment ZTA 97 -3A, Third Quarter
Amendments, Applicant City of El Segundo He asked if proper notice had been
given and if any written communications had been received Clerk Mortesen stated
that proper notice had been given and one written communication had been received
regarding this matter
Planning and Building Safety Director, Bret Bernard, gave a brief staff report
Minutes
November 4, 1998
City Council Regular Meeting
Continued from November 3, 1998
040 Page 3
Bill Mason, President of Chamber of Commerce, congratulated staff for working
with the business commumty to resolve all problems He further stated that the sound
permits should be deferred for further discussion
The following changes were discussed and will be incorporated into the Ordinance
Chapter 20 60 SIGNS
1 20 60 06B 1 Individual Sign Permits The permit shall be issued within 7
business days of complete application receipt
2 20 60 080 Signs in Non - Residential Zones "maintained" be added after the
word "Erected" in subsections A and J
3 20 60 080K and 20 060 090I Works of Art prohibits the use of registered
trademarks in Murals and Works of Art over 1% or 6 square feet of the total
sign
4 20 60 080 Signs in Non - Residential Zones and Signs in Residential Zones
add a provision to these sections providing that business and residential
displays of addresses are allowed and are not subject to the restriction of this
chapter
5 20.60 110 Prohibited Signs add the phrase "or other traffic control or
warning devices" after the word "signal" in subsection 1
The Amplified Sound Permits will be separated from the Ordinance A
subcommittee to be formed to include Mayor Gordon and Council Member
W ernick
MOVED by Council Member Wernick, SECONDED by Council Member Gaines,
to continue the public hearing to December 1, 1998 MOTION PASSED BY
UNANAMOUS VOICE VOTE. 4/0. MAYOR PROTEM JACOBS WAS
ABSENT.
Public Hearing on a proposed Specific Plan (`Aviation Specific Plan') and
amendments to the General Plan, Zoning Code and Zoning Map to change the
existing Land Use Designation and Zoning from Open Space (O -S) to Aviation
Specific Plan (ASP) for a 5 4 acre narrow corridor of land oriented in a generally
northwest to southeast diagonal between Aviation Boulevard and Douglas Street to
be used for a public self - storage facility (Environmental Assessment EA -427,
General Plan Amendment 97 -4, Zone Change 97 -33, and Zone Text Amendment 98-
6 ) Address 700 South Douglas Street Applicant Everest Storage
Minutes
November 4, 1998
City Council Regular Meeting
Continued from November 3, 1998
041 Page 4
Mayor Gordon stated this is the time and place hereto fixed for a public hearing on
a proposed Specific Plan (Aviation Specific Plan) and amendments to the General
Plan, Zoning Code and Zoning Map to change the existing Land Use Designation
and Zoning from Open Space (O -S) to Aviation Specific Plan (ASP) for a 5 4 acre
narrow corridor of land oriented in a generally northwest to southeast diagonal
between Aviation Boulevard and Douglas Street to be used for a public self - storage
facility (Environmental Assessment EA -427, General Plan Amendment 97 -4, Zone
Change 97 -33, and Zone Text Amendment 98 -6 ) Address 700 South Douglas
Street Applicant Everest Storage. He asked if proper notice had been given and if
any written communications had been received. Clerk Mortesen stated that proper
notice had been given and no written communications had been received regarding
this matter
No individuals addressed this item
MOVED by Council Member Wernick, SECONDED by Council Member Ganes,
to continue the public hearing to December 1, 1998 MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM JACOBS WAS
ABSENT.
C. UNFINISHED BUSINESS
An Ordinance adopting specified changes to the County Health Code (previously ap-
proved by the Los Angeles County Board of Supervisors) as it applies to food inspec-
tions and grading
Charles McMullen, Area Supervisor for the Los Angeles County Food Inspectors
made himself available for questions He indicated the food establishment grading
ordinance pertains to permanent facilities, not temporary functions
City Attorney, Mark Hensley read the following by title only
ORDINANCE NO. 1289
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, ADDING SECTION 6.04.015
OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO
A GRADING SYSTEM AND CERTIFICATION PROGRAM
FOR FOOD ESTABLISHEMENTS
MOVED by Council Member Wermck, SECONDED by Council Member Gaines,
to adopt Ordinance No 1289 adopting specified changes to the County Health Code
(previously approved by the Los Angeles County Board of Supervisors) as it applies
to food inspections and grading MOTION PASSED BY UNANANIMOUS
VOICE VOTE. 4/0. MAYOR PROTEM JACOBS WAS ABSENT.
Minutes
November4, 1998
City Council Regular Meeting
Continued from November 3, 1998
Page 5
042
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
Appointment made by the City Council to the Economic Development Advisory
Council (Small Business Representative)
Mayor Gordon announced the appointment of Gerry Chong to the Economic
Development Advisory Council to represent Small Business.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously
If a call for discussion of an item is made, the item(s) will be considered individually under
the next heading of business.
7 ITEM CALLED FOR DISCUSSION BY CLERK MORTESEN
8 City Council meeting minutes of October 15 and October 20, 1998
9 Agreement No 2654 with Caltrans for the maintenance by the City of El Segundo
of Sepulveda Boulevard, between El Segundo Boulevard and Imperial Highway
10 Annual Resolutions 4097, 4098, 4099 fixing the employer's contribution under the
Public Employees' Medical and Hospital Care Act Fiscal Impact Approximate
maximum increase of $48,588 for Fiscal Year 1998/99
11 Amendment B to Cooperative Agreement No 2392, with Caltrans and the Cities of
El Segundo and Manhattan Beach for Sepulveda Boulevard Widening Project
12 Approval of Change of Ownership for Contract No 2615, approved August 4, 1998,
from Landis & Staefa to Siemens Building Technologies, Inc - City of El Segundo
Energy Services Performance Contracting Program (no fiscal impact)
13 ITEM CALLED FOR DISCUSSION BY COUNCILMEMBER GAINES
MOVED by Council Member Gaines, SECONDED by Council Member Wemick, to adopt
Consent Agenda item numbers 8, 9, 10, 11, and 12 MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0. MAYOR PROTEM JACOBS WAS ABSENT.
Minutes
November 4, 1998
City Council Regular Meeting
Continued from November 3, 1998
Page 6
Q43
CALL ITEMS FROM CONSENT AGENDA
Warrant Numbers 2252881- 2253191 on Demand Register Summary Number 07 in
total amount of $747,262 79, and Wire Transfers in the amount of $182,913 58
Clerk Mortesen stated that a mathematical error had been made and the correct
amount of Wire Transfers should read $1,062,565 40
MOVED by Council Member Wermck, SECONDED by Council Member Gaines,
to approve Warrant Numbers 2252881- 2253191 on Demand Register Summary
Number 07 in total amount of $747,262 79, and Wire Transfers in the amount of
$1062,565 40 MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0.
MAYOR PROTEM JACOBS WAS ABSENT.
13 Council Policy regarding the playing of VCR tapes provided by the public during
Council/Planning Commission/Recreation and Parks Commission meetings
City Manager Mary Strenn clanfied the policy for Council
MOVED by Council Member Gaines, SECONDED by Council Member Wernick,
to approve a policy regarding the playing of VCR tapes provided by the public during
Council/Planning Commission/Recreation and Parks Commission meetings Tapes
to be provided forty -eight hours prior to meetings MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM JACOBS WAS
ABSENT.
F. NEW BUSINESS - CITY MANAGER - NONE
G. NEW BUSINESS - CITY ATTORNEY -
City Attorney, Mark Hensley, announced a settlement and release agreement between the
City of El Segundo and Westinghouse Power Generation, a division of CBS Corporation,
formerly know as Westinghouse Electric Corporation (Westinghouse)
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Council Member McDowell — NONE
Minutes
November 4, 1998
City Council Regular Meeting
Continued from November 3, 1998
044 Page 7
Council Member Gaines
Advised he and Harvey Holden, Special Projects Administrator, will attend an international
noise convention in San Diego, which specifically addresses airport noise impacts, and will
present a report to Council; and will be meeting with the City's Lobbyist in Washington
D C regarding the Douglas Street extension
Councilmember Wernick - NONE
Mayor Pro Tem Jacobs - ABSENT
Mayor Gordon —
Advised he is continuing with presentations to local Cities opposing airport expansion
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of thetr employer, must so identify themselves prior to addressing
the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 One
individual addressed Council
Sandra Mason, resident, expressed concern regarding advertising signs left on vacant buildings, and
stated that works of art should be clanfied or deleted
MEMORIALS Sheriff Sherman Block
CLOSED SESSION - NONE
ADJOURNMENT at 8 20 p in to November 17, 1998 at 5 00 p in
Cindy Mortesen, City Clerk
n45
Minutes
November 4, 1998
City Council Regular Meeting
Continued from November}, 1998
Page 8
EL SEGUNDO CITY COUNCIL MEETING DATE: November 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award contract to Coast Roof Company for the re- roofing of the Joslyn Community Center - Project No
PW 98 -7 (contract amount = $51,361 00)
RECOMMENDED COUNCIL ACTION:
Award contract to the lowest responsible bidder, Coast Roof Company in the amount of $51,361 00
Authorize the Mayor to sign the standard public works construction agreement after approval as to form
by the City Attorney
Authorize a transfer of $20,000 00 within the Facilities Maintenance Fund to the Joslyn Community
Center Re- roofing project
INTRODUCTION AND BACKGROUND:
The City Council on October 6, 1998, adopted plans and specifications for re- roofing the Joslyn Community
Center and authorized staff to advertise the project for receipt of construction buds
DISCUSSION:
On November 3, 1998, the City Clerk received and opened the following bids
(Discussion continues on the next page.......)
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
ProjectfAccount Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
$60,0000
$40,00000
$39.00000 Date: 11/4/98
405- 400- 6215 -FAC 717
Award of contract
Transfer of $20.000 00 from AC #405- 400 -6215 FAC 711
Page 1 of 2
046 N \COUNCIL \PW- NOV1702 (Monday 11/9/9811 00 AM)
DISCUSSION: (continued)
Coast Roof Company $51,361,00
Long Beach Roofing $59,971 00
Letner Roofing Company $62,17500
Southern California Roofing Company $75,41000
Cabral Roofing and Water Proof $75,991 00
Best Roofing $79,75000
Engineer's Estimate $40,000.00
The low bid was higher than the engineer's estimate due to additional roof repair work Identified during the
bidders job walk and the general Increase in re- roofing work close to the winter rain season
The revised estimate to re -roof the Joslyn Center Is $60,000 00, including staff design and inspection costs
and construction contingencies, which is $20,000 00 over the budgeted amount This project is one of
several projects included in the Facilities Maintenance Program of the City's 1998 -99 operating budget
This program currently includes $68,000 00 for re- roofing the City Plunge which has now been included in
the scope of the energy services performance contract Staff is requesting City Council authorization to
transfer $20,000 00 from the City Plunge Re- roofing Project to the Joslyn Center Re- roofing Project
Transferring the requested funds will have no impact on the City Plunge project
Coast Roof Company is an experienced contractor that has satisfactonly completed similar re- roofing
projects in the City Staff recommends award of contract to the lowest responsible bidder, Coast Roof
Company, in the amount of $51,361 00
Page 2 of 2
047 N \COUNCILTW -NOV17 02 (Monday 11/9/98 11 0O AM)
EL SEGUNDO CITY COUNCIL MEETING DATE: November 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award of contract to Howard Ridley Company for the Installation of skid - resistant flooring for Fire Station No
1 - Project No PW 98 -9 (contract amount = $16,000 00)
RECOMMENDED COUNCIL ACTION:
Award contract to the lowest responsible bidder, Howard Ridley Company, in the amount of
$16,00000
Authorize the Mayor to sign the standard public works construction agreement after approval as to form
by the City Attorney
INTRODUCTION AND BACKGROUND:
The City Council on October 6, 1998, adopted plans and specifications for Installation of a non -slip flooring
surface over the existing concrete floor of Fire Station No 1 and authorized staff to advertise the project for
receipt of construction bids
DISCUSSION:
On November 3, 1998, the City Clerk received and opened the following bids
Howard Ridley Company $16,00000
Carpet Manor $22,38700
Engineer's Estimate $25,000.00
Staff has venfied the low bidder's references and has received favorable responses regarding the recently
completed similar projects Staff recommends award of contract to the lowest responsible bidder, Howard
Ridley Company, In the amount of $16,000 00
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
$16,00000
$25,00000
$24,00000 Date: 11/4/98
405 - 400 - 6215 -FAC 608
Award of contract
04 8 N WUNCILPW- NOV1703 (Monday 11/9/9811 00 AM)
7
EL SEGUNDO CITY COUNCIL MEETING DATE- November 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION:
Adoption of Youth Employment Plan to comply with the provisions of Los Angeles County Safe Neighborhood
Bond Act
RECOMMENDED COUNCIL ACTION:
Adopt attached Youth Employment Plan
INTRODUCTION AND BACKGROUND:
On August 24, 1998, City Council approved a resolution to seek grant funds from the Los Angeles County Safe
Neighborhood Bond Act for the El Segundo Roller Hockey Rink As part of receiving these funds, the City Council
needs to approve a Youth Employment Plan detailing how the Youth Employment requirements for the grant will
be met Utilizing the specifications in the grant guidelines, the Youth Employment Plan is attached for City Council
approval
DISCUSSION.
Fund balance of the City's Safe Neighborhood Parks Proposition of 1992 and 1996 is $74,610 All fund balances
remaining since August 1997 must allocate a minimum of 10% toward the youth at -risk employment program
The City of El Segundo has a current obligation to allocate $7,461, for youth at -risk employment
Each city is responsible for defining youth at -risk within their youth at -risk employment plan Staff is
recommending using the Long Beach definition which states
YOUTH AT -RISK DEFINITION, any young adults who have either dropped out of school or graduated
without the basic skills necessary for gainful employment It is also the goal of the youth at -risk
employment program to provide youth with educational development through paid, supervised, fob
training and career and conservation awareness programs.
To meet the Youth Employment Goal, the proposed Youth Employment Plan describes the work portions to be
undertaken by the Conservation Corps of Long Beach or similar agency The Conservation Corps of Long Beach
employs at -risk youth and trains them in various lob skills The Conservation Corps is approved by the county as
an at -risk youth work team for our area and will be contracted to assist in installing a concrete walkway
surrounding the roller hockey rink facility which also includes grading and pouring cement slabs for bleacher area
and construction of a small retaining wall and chain link fencing
ATTACHED SUPPORTING DOCUMENTS:
Youth Employment Plan attached
c CouncA981117 consent 11/10/98 9 30am
049
CITY OF EL SEGUNDO
YOUTH EMPLOYMENT PLAN
BACKGROUND: Los Angeles voters approved the Safe Neighborhood Park Proposition
(Proposition A) In November 1992, providing $540 million for park Improvements and open
space acquisition throughout Los Angeles County In November 1996, the voters approved an
additional $319 million to be used for similar purposes The funds come from an assessment
on real property in the County and bond financing is used to pay for the park Improvements
authorized by the Propositions Each city In the County, several State agencies, and the
County Itself were allocated funds under these measures The propositions also provide
funding for maintenance for the improvements created with the Proposition A funds
TO DATE: The Safe Neighborhood Parks Propositions of 1992 and 1996 provided a
$234, 451 allocation, to the City of El Segundo for various park Improvements of which
$159,841 has been used This leaves a current grant allocation balance of $74,610 One
condition recently imposed by the County was that all grant allocation balances from August
1997 to date incorporate 10% of the funding toward youth at -risk employment The City of El
Segundo now has a grant obligation to allocate $7,461 for youth employment to date
On August 24, 1998, the City Council approved a resolution applying for grant funds for the
Roller Hockey Rink in El Segundo's Recreation Park Plans and specifications for the project
have been prepared and allow for a separate contract for elements of the Improvements which
can be performed by youth at -risk from the community in which the project is located (L A
County ) The Youth Employment Plan and definition Is described below
YOUTH AT -RISK EMPLOYER /CONTRACTOR: As part of the development of this new
facility, it is recommended the California Conservation Corps of Long Beach be contracted
The Conservation Corps of Long Beach (CCLB) was Incorporated in 1987 as the sixth local
urban corps to be organized and established In a mayor California city with a population over
250,000 The CCLB is serving approximately 200 corps members annually (It is also noted
that due to the size, population and geographical make -up of El Segundo, there are no local
agencies that currently deal with at -risk youth on this level ) Therefore, utilizing CCLB as a
resource for this project (with regards to their experience and excellent standing with the City
of Long Beach) is ideal for "El Segundo to meet the grant requirement to employ youth at -risk
The California Conservation Corp of Long Beach will be contracted to construct the following
Install a concrete walkway around the Roller Hockey Rink, which also Includes grading and
pouring cement slabs for the bleacher area, fencing for the players bench areas, installation of
a minor drain line and construction of a small retaining wall on the south /east side of the rink
It is also the task of each city to define "youth at- risk" and employ those who meet their
definition of youth at -risk on the project The California conservation Corps of Long Beach has
a substantial definition of youth at -risk which If Incorporated or adopted, enables municipalities
or any other organization, the flexibility to employ youth at -risk with substantial training and
experience to work on the project It is also recommended that the City approve and
incorporate the youth at -risk definition below
YOUTH AT -RISK DEFINITION, any young adults who have either dropped out of school or graduated
without the bask skills necessary for gainful employment. It is also the goal of the youth at -risk
employment program to provide youth with educational development through paid, supervised, job
training and career and conservation awareness programs.
c counci \1981117 con C, 5 0
EL SEGUNDO CITY COUNCIL MEETING DATE: November 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Proposed revision to the class specification for the job classification of Fire Engineer
RECOMMENDED COUNCIL ACTION:
Approve the proposed class specification
INTRODUCTION AND BACKGROUND:
Since the adoption of the last revised class specification for this position on March 16, 1993, the requirement to possess
a National Academy of Professional Drivers (NAPD) Certificate, as reflected in the attached class specification, is no
longer a valid requirement The NAPD Organization is no longer in business and is, therefore, no longer able to provide
this specific certification The proposed revised class specification change was proposed by Fire Department
management staff and has been reviewed by the El Segundo Firefighters' Association, the bargaining unit representing
this job classification
DISCUSSION:
The proposed revision to the Fire Engineer class specification is intended to more accurately delineate the actual
certifications required of this classification
ATTACHED SUPPORTING DOCUMENTS:
Proposed job classification in an add /delete format
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
ProjecUAccount Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes— No_
051
1-1k - -,�o 3- 00 9
CITY OF EL SEGUNDO
FIRE ENGINEER
DEFINITION
Under general supervision, drives, operates, and maintains firefighting apparatus and related equipment,
responds to fire and other emergency calls, fights fire, mitigates hazardous materials emergencies, and
provides other services, performs related duties as required
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following
1 Inspects fire vehicles to ensure presence of appropriate equipment and operational efficiency,
cleans and performs minor maintenance, drives firefighting apparatus and other units to emergency
sites in a safe and efficient manner, locates hydrants, attaches hoses, and operates pumps at proper
pressures, evaluates adequacy of water system and available water supply
2 Participates in fire extinguishment, ventilation, salvage, rescue, and other operations, operates
various firefighting, control, and rescue equipment such as pumps, ladders, air chisel, and
extrication tools, lays hose lines and directs water streams into fires
3 Provides emergency medical services to individuals in need of such care; provides care consistent
with standards and permitted procedures established for patient care
4 Inspects, and cleans, various firefighting equipment and apparatus, performs routine and preventive
maintenance on equipment as necessary, assists in maintaining clean and orderly conditions in and
about the fire station
5 Participates in inspections of public and commercial buildings for fire prevention and target hazard
identification and review
6 Participates in training and development activities to maintain current knowledge of technological
advancements, geographical layout of streets and addresses, operation of all fire apparatus, and
other relevant information
7 Interacts with and represents the Department to the community and the public at large
8 May participate in special projects, develop and /or conduct training, maintain records, prepare
reports, and perform work assignments while serving on various committees
9 May provide direction and training to Firefighter personnel and serve as acting Captain as required
QUALIFICATION GUIDELINES
Education and /or Experience
Any combination of education and /or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance Example combinations include two years experience as a
firefighter, supplemented by specialized training in Fire Technology
052
f/4- 30 3 -00a
FIRE ENGINEER
Page 2
Knowledae. Skills. and Abilities
Considerable knowledge of fire safety laws and ordinances, firefighting methods and techniques, operation
and maintenance of pumping engines and ladder trucks, practical/ applied hydraulics, location of hydrants
and water mains, traffic regulations and City geography, principles and practices observed in rendering
emergency medical services Knowledge of firefighting strategy and tactics, the Incident Command system,
and alarm assignment responses Ability to drive and operate firefighting equipment skillfully under a variety
of conditions, compute engine and nozzle pressures, act effectively and quickly in emergency situations,
prepare manual drawings of locations to scale, read electrical, gas, water, and propane valves, work
effectively and cooperatively with others, understand and follow verbal and written directions
Special Requirement
Possession of or ability to obtain a valid Class B California driver's license, and a satisfactory driving record,
current EMT and CPR certifications
Possession of a State Firefighting II certificate is desirable
Depending upon assignment a Breathing Apparatus Repair Certificate may be required
5 "1
fire firetng.wpd
Mlle - .90 3 10,03
EL SEGUNDO CITY COUNCIL MEETING DATE: November 17, 1998
AGENDA REM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Examination plans for the Personnel Ment System job classrficahons of General Services Manager and Police Sergeant
RECOMMENDED COUNCIL ACTION:
Approve the Examination Plans
INTRODUCTION AND BACKGROUND:
Chapter 2 28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel ", provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council,
an appropriate examination plan and weights for each portion of the examination for Personnel Ment System job
classifications
DISCUSSION:
-REFER TO ATTACHMENT-
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
ORIGINATED: Date: November 6, 1998
Bob Hyland, Director of F
REVIEWED BY:
ACTION
agenda 302
054
��-�a 10
The Human Resources Department has initiated the recruitment, testing and selection process for the fob
classifications of General Services Manager and Police Sergeant and has posted the notices of the
examinations in accordance with the City's Municipal Code and the City's Personnel Rules and Regulations
It is recommended that the City Council approve the examination plans that contain the following
examination techniques and weights for each portion of the examinations
General Services Manager (Open- competitive)
Structured Oral Board
Police Sergeant (Closed Promotional)
Written Test - multiple choice
Promotability
Writing Exercise - skills assessment
Structured Oral Board
Weighted 100%
Pass/Fail - Qualifying Only
Weighted 33 33%
Weighted 33 33%
Weighted 33 33%
n55
#k - 30a - no 0�
City of El Segu n do
Inter - Departmental Correspondence
Date: November 17, 1998
To: Mayor and City Council
From: Kelly McDowell, Councilmember
Subject: Reduction of Fee Required to Appeal Zoning Decisions Concerning a Citizen's
There is an equity issue that I would like the City to consider At present a fee in the amount of $450 is
charged to anyone appealing a zonmg decision to the City Council A developer appealing a decision
concerning a variance for a shopping center would pay the same fee as a citizen appealing an adverse
result concerning a proposed addition to a single - family dwelling
I would like the City Council to reduce the applicable fee from $450 to $50 in the following instances
only
A. Kind of Property Eligible Only a citizen's principal residence would be
eligible for the reduced appeal fee Eligibility would not be affected by whether or not the
citizen owns the property or, in the unusual case, occupies it as a tenant Properties where a
citizen occupies one unit in a multi -unit building and accepts rent from tenant(s) of the other
unit(s) would not be eligible unless it could be shown that resolution of the appeal favorably to
the citizen would only affect the unit he or she occupies Properties zoned commercial or
industrial would not be eligible for the reduced fee in any circumstance
B. Principal Residences Owned By Family Trusts A citizen's principal
residence for which title is held by a family trust or other business entity in which the citizen and
his or her family or heirs hold all of the beneficial interests would also be eligible for the reduced
appeal fee
C. No Distinction Regarding Kind of Relief Sought or Which Party Initiated
Matter No distinction would be made as to the kind o relief sought or whether the citizen, the
government or another party initiated the matter Thus, an appeal from government enforcement
actions directed against a citizen's principal residence would be eligible for the reduced fee
I request your concurrence in resolving this fee issue In discussions with the City Manager, staff could
begin the process immediately
r5F
11
EL SEGUNDO CITY COUNCIL MEETING DATE: 17 November 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Urgency Item
AGENDA DESCRIPTION:
Request from DIRECTV to extend the hanging of a temporary banner (60'x 90'- 5,400 square feet total) to thank their
customers The sign, which exceeds the specifications of the City's Sign Code, is currently located on the north side of
their building at 2320 East Imperial Boulevard, and has been in place for two months, from 17 September to today (Sign
Plan 98 -30) Applicant DIRECTV
RECOMMENDED COUNCIL ACTION:
Approve DIRECTV's request for an extension of the hanging of its temporary congratulatory banner
INTRODUCTION AND BACKGROUND AND DISCUSSION:
On 04 September 1998, DIRECTV submitted a letter to the City requesting approval of a 60'x 90'(5,400 square feet)
temporary sign which would exceed the guidelines of the City's Sign Code Section 20 60 030F of the Municipal Code
requires that any sign over 500 square feet must be approved by the City Council
On 17 September 1998, the City Council granted the applicant's requestto hang the temporary banner, which reads
"4 million families get iti Thanks 4 watching, Americas" The banner is not illuminated, and, it has a white background
with red, black and blue lettering Last year (21 October 1997), the City Council approved a similar request for a larger
6,400 square foot temporary banner celebrating DIRECTV's 3 millionth subscriber That sign was approved for a total
of two months duration
The temporary celebratory banner was scheduled for removal from the building on Saturday, November 14th However,
on Friday, 13 November, Staff received a telephone call from the company's representative, Brian McCullough, inquiring
after an extension for the hanging of the temporary sign, and, on 16 November the City received the attached request
for an extension of the banner's hanging through the year's end DIRECTV would like to keep the sign in place for a
trade show scheduled to take place in early December and to use it in the Company's marketing efforts through the
holiday season
ATTACHED SUPPORTING DOCUMENTS:
Request letter from DIRECTV, dated 16 November 1998
FISCAL IMPACT:
None
ORIGINATED: Date: 17 November 1998
1 5 --�
?irectotr Bret B Ber rd, AICf Planning and Building Safety
REVIEWED BY- Date: November 17, 1998
Mary Str , City Manager
ACTION TAKEN:
p \profectstsp98 -31 doc
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ILl0TIII191
November 16, 1998
The Hon. Mdse Gordon
Mayor ofEl Segundo
350 Main Street
El Segundo, CA 90245
Dear Mayor Gordon-
We would like to thank the City of El Segundo for granting our request to post the
"4 MILLION FAMILIES GET Tf 1 THANKS 4 WATCHING, AMERICA!" hammer
on our headquarters building at 2230 E. Imperial Highway.
The original budding permit had a take -down date of November 14, 1998 We would like
to request an extension until December 31, 1998 The reason for this is that there is going
to be a major trade show for program providers such as DIRECTV in Los Angeles at the
beginning of December which will attract people from all over the county Also,
historically the holiday season has been the best time of the year for DIRECTV to add
new subscribers
We would be grateful if the City Councd could accommodate our request
Sincerely,
Brian McCullough
Manager
Government Relations
Corpomts Otftm
200 M. sep Wft BNd
PO Bolt M.
8 SWnoo, CA 8024$ -0869
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0-.0maj
DIRECTV
September 4, 1998
Planning Department
City of El Segundo
350 Main Street
El Segundo, CA 90245
RE: DIRECTV Building Banner
Dear Planning Department.
DIRECTV is submitting plans for approval to hang a banner on the fayade of its
headquarters building at 2230 E. Imperial Highway on Thursday, September 17 On
that date, DIRECTV gill cross -over the 4 million subscriber mark — a significant
milestone in the development of our business, and the banner is intended to thank
consumers for their support. Renderings of the banner and its placement on the
building are attached.
Recall that DIRECTV worked with the Planning Department last year and received
approval to hang a banner on our building This year, we are using the same banner
manufacturer and installer, AAA Flag and Banner Mfg., Co., Inc. The construction and
installation of the banner will be conducted exactly as specified last year, and the
engineering specifications are attached
Information:
Size:
60 ft x 90 ft
Material:
Webcoat, polyester scrim
Wind factor.
Vinyl windscreen mesh allows airflow throughout entire banner
surface area
Banner copy
4 million families get it! Thanks 4 watching, America'
Installation:
Standard banner installation, self - taping sheet metal screw into
window mullions; attach every 3 feet with washer and #12
grommet; use 2" nylon webbing military spec
Date up-
September 17
Date down
November 14
Vendor:
AAA Flag and Banner Mfg. Co, Inc
More....
2230 East Imperial Hwy El Segundo, CA 50245 Phnn• 310 575 5000
A Unit of HuOhos Ele c,ro nits
11/16/98 MON 17:50 FAX 310 640 3464 HUGHES ELECTRONICS
DIRECTV Letter to El Segundo
Page 2
We're looking forward to once more celebrating a major achievement by our company
and promoting the success of our El Segundo -based business.
Should you require additional information:
Banner installation:
Banner company:
DIRECTV:
Sincerely,
Jeff Torkelson
Mike Cabrera, AAA
Phone 310-836-3341
Leslie Wolfe, AAA
Phone 310- 276 -1178
Jeff Torkelson
Vice President, Communications
Phone 310 -535 -5062
Cc: D. Roberts (DIRECTV)
T. Ikiri (DIRECTV)
B. McCullough (Hughes Electronics)
L. Wolfe (AAA)
IM 004