1998 JUN 09 CC PACKETAGENDA
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EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
n,. (';tv Council. with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark
beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRL48 to the start of the meeting.
s within the jurisdiction of the City Council may be directly addressed during Public
Any other item not listed on the Agenda that i
Communications.
Before speaking to the City Council, please come to the podium and gave: Your name and address and the organization you represent,
if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office
at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general
description of the business to be transacted or discussed at the meeting.
in Notification 48 hours prior toithe meeting iwilieinable if you need
to make special assistance to participate in
arrangements to ensure accessibility ibilitty to this meeting.
ADJOURNED MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, June 9,1998 - 4:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Mayor Pro Tem Sandra Jacobs
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
SPECIAL MATTER OF BUSINESS -
Request to submit COPS More Grant relative to acquisition of mobile digital computers with
25% matching funds required. (Fiscal Impact: $53,750.00 expenditure previously approved
through Asset Forefeiture for Communications Projggt,_i,otential revenue $161 287.0 .
Recommendation - Approve request.
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, gt M.) for the purposes of conferring with the City's
Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation;
and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's
Labor Negotiators as follows:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) -
NONE
o6.oi Apn
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -0- potential case (no further public
statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -0- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - City Manager recruitment - status
report
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - NONE
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - NONE
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
ADJOURNMENT
PO
TIME
2
0"4.".4m
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, p lease p lace a check
mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the
meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed
during Public Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you
represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief
general description of the business to be transacted or discussed at the meeting. p g lease contact City Clerk, 607 -2208.
In compliance with the Americans with Disabilities Act, if you need special assistance to artici ate in this meeting, p Y
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
ADJOURNED MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 9, 1998 - 6:00 P.M.
Next Resolution # 4064
Next Ordinance # 1288
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only.
Recommendation - Approval.
ii
B. SPECIAL ORDERS OF BUSINESS -
1. Interviews of Candidates to Committees /Commissions /Boards (CCBs)
Recommendation - Interview and announce appointments.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec. 54960, et M-) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
Continuation of matters listed on the City Council Agenda for 4:00 p.m., June 9, 1998 under "Closed
Session" (if needed).
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 8
TIME:
06- 09- 99.6ag
EL SEGUNDO CITY COUNCIL MEETING DATE: June 9,1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Matter of Business
AGENDA DESCRIPTION:
Request approval to submit the proposed COPS MORE '98 federal Department of Justice grant for the acquisition of
mobile digital computers.
RECOMMENDED COUNCIL ACTION:
Approve request to submit grant application requesting $90,000 in grant money with a $30,000 cash match.
BRIEF SUMMARY:
The Police Department is proposing to submit a grant application to the U.S. Department of Justice, COPS MORE '98,
requesting $90,000 for the acquisition of equipment and technology in the way of mobile digital computers (MDC's).
This will require a 25% ($30,000) cash match to be made by the City.
On November 5,1996 the El Segundo City Council approved 24 MDC's, part of the West Covina RMS approval, to be
acquired from the asset forfeiture account. This action was held in abeyance until such time that the question of the
RCC was resolved. This grant will help offset a portion of the costs, a potential revenue for the City of $90,000.
The grant requires periodic reporting by the Police Department on officers' time savings that have resulted in the
utilization of MDC's and how this time will be used in additional community policing efforts.
ATTACHED SUPPORTING DOCUMENTS:
Memo to City Manager Jim Morrison from Chief Tim Grimmond and COPS MORE '98 grant application dated June 8,
1998.
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number: 109 -400- 3105 -8106
Project Phase:
Appropriation Required - Yes_ No X
ORIGINATED: Date:
A son, City Man.
PD —I -1of 3, 6/5/98 1:00 Pm
at., f & &NUA669
Inter - Departmental Correspondence
June 4, 1998
To: James W. Morrison, City Manager
From: Tim Grimmond, Chief of Police
Subject: Proposal to Submit Grant Application with Matching Funds Requirement
PROPOSAL:
The Police Department is proposing to submit a grant application to the U.S. Department of
Justice, Office of Community Oriented Policing Services, COPS MORE '98 requesting $120,000
for the acquisition of mobile digital computers (MDC).
To reduce the amount of time officers spend writing reports, and to increase service time in the
field for Community Policing activities, the Police Department researched the use of this new
technology as a means to provide a viable solution.
BACKGROUND:
On November 5, 1996 the El Segundo City Council approved 24 MDC's, part of the West
Covina RMS approval, to be acquired from the asset forfeiture account. This action was held in
abeyance until such time as the direction the City would take with the RCC was resolved.
By having access to a MDC to complete paperwork in their police vehicles, officers are expected
to realize up to two hours of saved report writing time. They currently expend, on average, four
hours of report writing per each ten -hour shift. Currently, combinations of up to fifteen patrol
officers, detectives and supervisors are expected to utilize MDC equipped vehicles.
If the grant were approved, the City would be able to partially offset the expenditure of asset
forfeiture funds that have already been approved. The Department of Justice provided a formula,
as part of the grant application packet, that determines the dollar amount the City would be
eligible to apply for. Based on the Cost Effectiveness Worksheet, Section II - Part A of the grant
application, the City is eligible for $120,000 in grant funding.
RECOMMENDATIONS:
It is recommended the City Council authorize the Police Department to compete for COPS
MORE `98 grant funding consideration.
FISCAL IMPACT:
This equipment and technology grant requires a 25% cash match to be made by the City. The
grant requires periodic reporting on officer's time savings that have resulted in the utilization of
MDC's and how this time is being used in additional Community Policing efforts.
PD -I -2 of 3, 6/5/98 1:00 pm
Tim Grimmond, Chief of Police
June 4, 1998
Page 2
FISCAL IMPACT: - continued
This will require a $30,000 expenditure to be made by the City to receive a $90,000 grant. The
City will need to purchase the remaining MDC's at a cost of $105,000.
Combined with the $30,000 in matching funds the City would expend a total of $135,000 to
purchase $208,800 in hardware, software, installation and licensing fees, a potential revenue of
$90,000. As stated above, this $208,800 is included as part of the approved communications
project.
PD -I -3 of 3, 6/5/98 1:00 Pm
TO THE EL SEGUNDO CITY COUNCIL MEETING DATE: June 9, 1998
HEADING: COMMITTEES
AGENDA ITEM STATEMENT
Agenda Description: Interviews of Candidates to Committees /Commissions /Boards (GCBs).
Recommended Council Action: Interview and announce appointments.
Brief Summary: Number of Vacancies & Number of Candidates
Commissions Committees &Boards 2 vacancies - 3 Candidates
Capital Improvement Program Advisory Committee (CIPAC) 1 vacancy - 2 Candidates
investment Advisory Committee 2 vacancies - 7 Candidates
Library Board of Trustees 1 vacancy - 2 Candidates
Planning Commission 1 vacancy - 5 candidates
Recreation & Parks commission 2 vacancies - 3 Candidates
Senior Citizen Housing Corporation Board
SCHEDULE OF INTERVIEWS
Time - PM
Candidate
Applying to: (CL;b)
**
Planning Comm. & Library Board **
322 -7308
6:00
Gerry Preciado
322 -5888
6:15
Thomas Coonan **
Library Board
640 -0484
6:30
Mary Minty
Library Board
Library Board & Recreation & Parks Comm.
322 -8495
6:45
Linda Taw
322 -2407
7:00
Michael Kretzmer
Recreation & Parks Comm.
Senior Housing Board & Library Board
322 -2226
7:15
Carol Lynn Wingate
Recreation & Parks Comm. & CIPAC
322 -1595
7:30
John Van Hook
322 -0112
7:45
Lee Ann Engibous
Investment Advisory Committee
640 -3540
8:00
Terry Ceretto **
Recreation & Parks Comm.
322 -2954
8:15
Mike Dugan
CIPAC
CIPAC, Recreation & Parks Comm. (in classes at UCLA)
640 -2825
N/A
Christine B. Martin
Dollie Thomas **
Senior Housing Board [ - prior commitmt]
322 -0447
N/A
Senior Housing Board [requests to be rescheduled - death in family]
640 -8405
N/A
Timothy Norland
Investment Advisory Committee, Library Board and Planning Comm. (In
322 -0796
N/A
John H. Vautrain
N/A = Not Available for Interview this evening.
Attorney Helen Diem Sunga applied to Library Board which has a residency requirement. She declined to be considered for alternate GCB.
Attached Supporting Documents And Who Prepared Them: Applications
Originator: Julia Abreu Mason, Council Assistant
Date: June 8, 1998
C��7' — —
Reviewed k�l: James W. Morrison, City Manager
Date: June 8, 1998
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