1998 FEB 17 CC PACKET• AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark
✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting.
Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public
Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent,
if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office
at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general
description of the business to be transacted or discussed at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, February 17, 1998 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Mayor Pro Tem Nancy Wernick
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et sue.) for the purposes of conferring with the City's
Real Property Negotiator; and /or conferring with the City Attorney on potential and/or existing litigation;
and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's
Labor Negotiators as follows:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) -
1. City of Los Angeles v. County Sanitation Districts, LASC Case No. BC 034185
2. In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014
3. Fenwick v. City of El Segundo, LASC Case No. BS 044667
4. Mosleh v. City of El Segundo, LASC Case No. YC 025903
5. Hill v. City of El Segundo, LASC Case No. YC 030986
6. Hargreaves v. City of El Segundo, LASC Case No. YC 030268, USDC Case No. CV 97- 7979DT
7. Hughes v. City of El Segundo, LASC Case No. BC 185210 nn n .
Li l! 3
02- 17- 98.5pm
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -2- potential cases (no further public
statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -3- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Status of recruitment for City
Manager position.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
ADJOURNMENT
POSTED:
DATE
TIME a
NAME
0 0 2
02- 17- 98.5pm 2
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check
mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the
meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed
during Public Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you
represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief
general description of the business to be transacted or discussed at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 17,1998 - 7:00 P.M.
Next Resolution # 4052
Next Ordinance #1284
CALL TO ORDER
INVOCATION - Rev. Alexei Smith, Saint Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE - Mayor Pro Tem Nancy Wernick
PRESENTATIONS -
ROLL CALL
Proclamation encouraging the participation of the citizens of El Segundo in the El Segundo -
Guaymas Sister City Association and reaffirming the City's commitment to foster the ideals
of the Sister City Program.
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PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
1. Request by the Chamber of Commerce for City support, assistance, attendance and waiver of
permit fees to bring the Culpepper and Merriweather Circus to El Segundo on Friday,
April 10, 1998 at 5:30 p.m. and 7:30 p.m. on the Junior High School field at 400 Center
Street.
Recommendation - Discussion and possible action.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Asenda by title only.
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS -
Continued public hearing on the following proposed (Third Quarter) amendments to the
General Plan, Zoning Code, and Local Coastal Program: 1) Mini - Variances, 2 -I) Detached
Accessory Buildings and 2 -II) Accessory Buildings, 3) Residential Wall Heights,
4) Signs, 5) School Parking, 6) Coastal Development Permits, 7)TDR's - Transfer of
Development Rights, and 8) Amplified Sound Permits; and, a Negative Declaration of
Environmental Impacts in accordance with CEQA. Environmental Assessment EA -419,
General Plan Amendment GPA 97 -3 and Zone Text Amendment ZTA 97 -3, third quarter
amendments. Applicant: City of El Segundo - (Citywide Amendments) and Hughes
Electronics (TDR's Transfer of Development Rights)
Recommendation:
1) Hold continued public hearing;
2) Discussion;
3) Direct staff to draft Ordinance consistent with City Council direction; and,
4) Schedule continued public hearing for introduction and first reading of
Ordinance on March 3,1998; and /or,
4) Other possible action /direction.
1 1
2. Continued public hearing on Environmental Assessment EA -401 and Precise Plan
Amendment P.P. 96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and
831, 870, and 871 South Nash Street, related to the theaters and adjacent retail /office building.
The request is to allow the following: 1) Amendment of the Precise Plan land uses to conform
with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone;"
2) Amendment of the Precise Plan development standards to conform with the current code
for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" and, 3) Amendment of
the Precise Plan to provide for minor modifications to the requirements of the Precise Plan by
the Director of Planning and Building Safety. These three requests were continued from the
February 3, 1998 City Council meeting at the request of the applicant. Applicant: Continental
Development Corporation Mr. Jer[y Saunders.
Recommendation:
1) Open Continued public hearing;
2) Council discussion; and,
3) Continue public hearing at applicant's request until March 3,1998; or,
4) Other possible action.
C. UNFINISHED BUSINESS -
An Ordinance of the City of El Segundo amending Chapter 6.21 to include the
implementation of the California Accidental Release Prevention Program and provisions for
cost recovery. Fiscal Impact• an estimated $40,000 in cost recovery .
Recommendation -
1. Discussion;
2. Second reading by title only; and
3. Adopt Ordinance relating to Accidental Release Prevention Program.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
Wall of Honor Guidelines.
Recommendation - Approve Wall of Honor Guidelines.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business.
Warrant Numbers 245217- 245513 on Demand Register Summary Number 17 in total amount
of $819.081.97, and Wire Transfers in the amount of $956,578.96.
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
01/24/98 to 02/10/98.
0 0 5
2. city Council meeting minutes of February 3 1998.
Recommendation - Approval.
Approval of an "Emergency Medical Technician - Paramedic Standing Field Treatment
Protocol A reement." Fiscal impact: None.
Recommendation - Authorize the Mayor to sign the Field Protocol Agreement.
4. Letter of support to Los Angeles Regional Water Quality Control Board (RWQCB) for
Chevron Products Company proposed use of recycled water in their liquid hydrocarbon
(LHC) recovery project (no fiscal impact)
Recommendation - Approve letter and authorize the Mayor to sign on behalf of the City.
5. Resolution Proclaiming Termination of Local Emergency.
Recommendation - Approve Resolution Proclaiming Termination of Local Emergency.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS - CITY MANAGER -
Presentation of FY97 -98 Mid -Year Budget Review, Revised Long Range Forecast, Budgetary
Adjustments, FY 98 -99 Budget Calendar, and Consideration of Permanent Change to the
Fiscal Year End from June 30 to September 30 to become effective in 1999.
Recommendation -
1) Accept presentation;
2) Authorize Mid -Year Budgetary Adjustments and Review Long Range Financial
Forecast Trends;
3) Discuss proposed change in fiscal year end, and direct staff to take the necessary
actions to effect the change; and
4) Direct staff to proceed with FY 98 -99 Budget Calendar as outlined.
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilman Gordon -
1. City and School District agreement to develop softball diamonds at El Segundo Junior
High School (formerly the Raider facility)
Recommendation - approval to enter into the agreement.
0 0 6
Councilman Weston - NONE
Councilwoman Friedkin - NONE
Mayor Pro Tem Wernick -
Consideration for zoning text review once a year rather than quarterly similar to the
CIP program and budget.
Recommendation - Discussion and possible action.
Mayor Jacobs - NONE
PUBLIC COMMUNICATIONS - (Related to Cif Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec. 54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
Continuation of matters listed on the City Council Agenda for 5:00 p.m., February 17, 1998 under "Closed
Session" (if needed).
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: vl
TIME:
V-
NAME:
02- 17 -98.ag
0 0 7
rortamatt"On
Citp of 411 *egunbo
California
WHEREAS, President Dwight D. Eisenhower initiated the Sister City Program in 1956 during the
Cold War era to promote understanding between the United States and foreign
countries; and
WHEREAS, In September, 1962, Mayor Wilburn E. Balzer, and a delegation of El Segundo City
and Civic leaders met with Presidente Jose Martinez and his delegates in Guaymas to
establish a Sister City Program, as documented in City of El Segundo Resolution No.
2012 adopted on October 8, 1962; and
WHEREAS, The Guaymas -El Segundo Sister City Association promotes exchanges in the areas of
culture, trade and economic development, youth, education, recreation, medicine and
technology and increases public awareness, international cooperation and
understanding through community involvement and people -to- people relationships;
and
WHEREAS, Mayor Sandra Jacobs, along with a delegation from the El Segundo- Guaymas Sister
City Association, like their predecessors before them, will travel to Guaymas on
February 19, 1998, to make the 36 -year Sister City bond even stronger.
NOW, THEREFORE, the City Council of the City of El Segundo on behalf of the People of El
Segundo, encourages the participation of its citizens in the El Segundo - Guaymas Sister City
Association and reaffirms El Segundo's commitment to foster the ideals of the Sister City Program.
WeV4 4Aaw _2Z nt Tledtaa
iam n prociama sifierct 208
0 0 8
February 6, 1998
Mayor Sandra Jacobs
Members of City Council
City Hall
350 Main St.
El Segundo CA 90245
Dear Mayor Jacobs:
On behalf of the Chamber of Commerce I am requesting placement on the Council agenda
for Tuesday, Feb. 17, under Public Communications.
We are asking for your support, assistance, attendance and waiver of any permit fees to
bring the Culpepper and Merriweather Circus to El Segundo on Friday, April 10, at the
Junior High School field at 400 Center St.
We have the full support of Superintendent Dr. Bill Watkins and the School Board on this.
In fact, Bill made it all possible by very enthusiastically offering the school site.
The Culpepper and Merriweather is a one -ring, European, tent -style circus known for its
"family fun" kind of entertainment and for the way it cares for its animals. It will be
completely contained on school property, will be here for one 24 -hour period with two
evening performances, at 5:30 and 7:30 pm, and all three entities — Chamber, School
District and Circus —have insurance. Ticket prices are $5 (children) and $7 (adults) in
advance, $6 and $8 at the door.
This particular circus, in every community it visits, works with a non - profit organization—
such as a Chamber, Lions Club or Rotary Club. This group then promotes it and sells
tickets in advance and shares in the profits from ticket sales.
The Chamber approved the event not only because it would be fun for the entire community
but because it provides an educational opportunity for our children. Circus officials
(clowns usually) come into the classrooms a few weeks before and talk about it, they
sponsor a circus coloring contest with prizes awarded at both performances, and they
encourage field trips of school children to the site on that day to watch them set up and to
meet the animals. And that night, once the show is ready to start, they allow the children to
move up and sit close to the ring, to experience the performers up close.
EL SEGUNDO CHAMBER OF COMMERCE • 427 MAIN STREET • EL SEGUNDO, CALIFORNIA 90245 • (310) 322 -1220 • FAX (310) 322 -6880
Our member businesses are also involved. They are contacted in advance by telemarketers
to purchase blocs of tickets for the children. These are then distributed in the classrooms at
the elementary and pre - school levels.
We believe this will be a good event for the community and we hope you will support us.
Please note: we can provide letters of reference from other sponsoring non - profit groups
around the state and Arizona.
Sincerely,
Vie, .
William T. Mason
President
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City of El Segundo
Inter - Departmental Correspondence
February 11, 1998
To: Tim Grimmond, Chief of Police (Through Channels)
From: Lieutenant Mitch Tavera, Traffic Division
Subject: Special Event - Culpepper and Merriweather Circus
BACKGROUND:
On February 10, 1998, the Police Department received a request from the El
Segundo Chamber of Commerce regarding the Culpepper and Merriweather
Circus. The Circus has been scheduled for two evening performances, on
Friday, April 20, 1998, at 5:30 and 7:30 p.m., at the El Segundo Junior High
Field, 400 Center Street. The performances are 90 minutes in length, this allows
a thirty minute intermission between shows.
Linda Collins, the Administrative Director for the Chamber of Commerce, stated
there will be approximately 900 seats per performance. The circus is held in a
one -ring tent. Ms. Collins has requested that the City of El Segundo waive any
fees associated with this event.
PROBLEM:
There are several traffic and public safety problems associated with an event of
this size. The 75 parking spaces at the Junior High School facility are not
adequate to fulfill the needs of this event. Ms. Linda Collins states that the
Mariposa Village and Center Street School can be used for parking purposes.
Because the shows are scheduled back to back it is probable the parking
facilities will not support the influx of vehicles for the event.
SOLUTIONS:
Suitable parking must be located to handle the anticipated crowd attending this
event, therefore, a fourth alternative parking site should be located to handle
overflow parking. Shuttle services should be provided to transport people from
the alternate parking lots to the event.
Volunteers will be required to direct parking at all sites. Residence's should be
notified one week prior (via a flyer). The flyer should mention parking restrictions
and schedule of show times.
� X111.
Culpepper and Merriweather Circus
February 11, 1998
Page Two
The El Segundo Police Department should provide the following personnel to
safely mitigate the upcoming event. Their duties would include security, traffic
control, and crossing guard duties.
One Traffic Sergeant/Supervisor $ 393.
Four Traffic Motor Officers $1,287.
Four Cadets $ 485.
Six RSVP 000.
TOTAL COST $2,165.
It may be advisable for City personnel to post the residential area around the
Junior High School for parking restrictions prior to the event. In order to comply
with Municipal Code regulations, the posting must occur at least 48 hours in
advance. Public Works personnel indicate that this posting can be done during
normal business hours and will incur no additional cost to the City.
The thirty minute intermission between shows should be lengthen to one (1) hour
to allow adequate time for traffic congestion to subside.
Police personnel assigned to this event should be on scene one hour prior to the
event and remain for one hour following its conclusion.
MT /sn
0 012
DEPARTMENT OF PLANNING 350 Main Street
AND BUILDING SAFETY El Segundo, CA 90245
(310) 322 -4670
FAX (310) 322 -4167
LICATION FOR A TEMPORARY USE PERMIT
PROJECT NO.
Date: re ly. % 199 8
This application will allow for temporary outdoor events such as sidewalk and parking
lot sales, temporary tents, pumpkin patches, Christmas tree sales, employee events
and dedication ceremonies (on private property).
Property owner:
El S� lAnifrcecQ Sckodl 1��sdnc - (9(G -SD-GO
NAME PHONE
(0� I S ti\610 n 9-. L-- l S 9 0a %S
ADDRESS
Owner's Signature
Applicant (if different from property owner)
NAME PHONE
4A,1 M aiA El sequvc6 c,4 q oa.L�S
ADDRESS /1
Type of �
Function: 0-Lr -ck.LS
Describe any temporary lighting, cooking, electrical, gas, amplified sound, etc.:
& C00i � 4rol�le-r-; 5014. 4 Wt L( i-2
00 M .
0 013
Hours: 9.30 o,v,n Circus q prA
SET -UP EVENT CL AN -UP
Frn',
SET
Ap l i o , 1qq ?
EVENT
CLEAN -UP
Description of Event: (attach additional sheets If necessary)
Include number of people anticipated in attendance and indicate if event is open to
the public or a private function.
C treks 5ea--s Roo
ID Pk
Provide a Scaled and Dimensioned Site Plan below:
(Must include layout of proposed tents, tables, fencing and other temporary structures, including lighting,
cooking, food booths, parking, and shuttle drop -off areas. Show existing buildings, parking, streets, curb
cuts, property lines and north arrow.)
CA'4a_01kA4)
FOR DEPARTMENTAL USE ONLY (Obtain appropriate Departmental approvals)
❑ Approved
Planning Division Date Comments
❑ Approved
❑ Approved
Finance Date Comments
Djstribution: Original - Applicant Copies - All Departments who approved, File
0
11 4 ap4ormMapplic.frmttup.am
n
Building Safety
Date
Comments
• Approved
Fire Department
Date
Comments
• Approved
Police Department
Date
Comments
• Approved
Public Works
Date
Comments
• Approved
City Attorney
Date
Comments
❑ Approved
Finance Date Comments
Djstribution: Original - Applicant Copies - All Departments who approved, File
0
11 4 ap4ormMapplic.frmttup.am
n
M
Culpepper & Merriweather Circus
Fact Sheet '
Here are a few highlights about our circus which may be of interest to you:
o Culpepper & Merriweather Circus is a one -ring, European-style, tent circus focusing on family -
oriented entertainment.
o Our Home Office and Winter Quarters are located in Queen Creek, Arizona. This is our 13th
season and the Circus will travel through Arizona, California, Oregon, Washington, Idaho, Utah
and Nevada.
o We offer two performances daily which provide 1 hour and 30 minutes of live music, exciting
aerial acts, clowns, jugglers, and animal acts.
o We have been featured on TV's National Geographic "Explorer" series and Entertainment
Tonight. News publications such as the L.A. Times, Chicago Tribune and Arizona Republic
have also published feature articles on our enchanting shows.
o For more information, please feel free to call the Home Office (1/800/344- 3101).
2928 E. OCOTILLO • QUEEN CREEK, ARIZONA 85242 • (602) 987 -3811 • 1- 800 - 344 -3101
0 01 j G
- r,/ A�
PO BOX 1,906
PARKER, AZ 95344
04pril 12, 1996
Tobert 'z7ohnson, Owner
Culpepper cam' M'erriweather Circus
2928 & Ocotillo
queen Creek, C4%.85242
.Dear sirs:
7,504,./N',; 2/UZf for bringing your circus to Parker, C4z. "arch 31,
1996. sponsoring this event for the children of our community turned out to
be one of the most enjoyable things we have done as a club.
We received so many wonderful comments in the days following the show,
and the parents were especially impressed with the wholesome quality your
performers presented. Everyone was delighted.
Young Child
MO MY0
Our parks manager advised as that you left the park grounds in excellent
condition, and added how impressed he was with the professional manner in
which your performers and crew presented themselves and with their respect
for the town's property.
so, on that closing note, all we can say is thank you again, and we truly
hope you enjoyed your visit to Parker as much as we didM!
sincerely.
4b4�andlev'
0et er
President, L//iwanis ub of Parker
4I 'r .i
Meyers Elementary School PTA
Post Office Box 14426
South Lake Tahoe, CA 96151 -4426
916 / 577 -1881
June 20, 1996
Culpepper & Merriweather Circus
2928 E. Ocotillo Road
Queen Creek, AZ 85242
Dear Mr. Johnson,
We would like to let you know how very pleased we were.that your circus came to our
school! We were in need of a fund- raiser to purchase computers and your circus allowed
us to earn money and give the students old - fashioned, wholesome entertainment.
Your circus was professionally run. We were very , pleased with everything.
Prior to your arrival at our school we did our homework and checked you out with
regards to safety issues, insurance etc. We found you to be very reputable and had
absolutely no concerns about -your coming to So. Lake Tahoe. As you know, several
members of our community had concerns regarding the welfare of the animals in your
circus. After checking into your care. for the animals and seeing firsthand how well your
animals are cared for, and loved, we firmly believe these concerns to be unfounded.
You have proven to us that there is still a place in our society for the circus and that circus
animals give children first hand knowledge of animals that they would otherwise never get
a chance to experience.
Thank you for the clowns, acrobats, animals and for giving our children a wonderful
memory.
ay Horton
Meyers Elementary School
PTA Board Member
0 () l Q
,4 11 Children Are Our Children'
D Siva `l/idta Rcta)uy L�d
rD �? 0. fox 1344 - Stu44 85636
April 4, 1997
Culpepper & Merriweather Circus
Attn: Ms. Theresa O'Neill ---T0 JA/S01y
2928 E. Ocotillo Road
Queen Creek, AZ 85242
Re: Sierra Vista Performances
Dear Ms. O'Neill:— J O NN501V"
We would like to express our sincere appreciation for your
performances here in Sierra Vista on the weekend of March 22,
1997. Specifically, we would like to note how impressed we were
with your timeliness in setting up the tent facilities and your thorough
cleaning of the grounds at the end of your visit.
Your willingness to work with us is accepted gratefully and we are
certain the event proved to be a financial success for all parties. The
attendance turned out to be greater than we had expected.
in summary, we would like to thank you for ali of your efforts and we
are looking forward to future cooperative events.
Sincerely,
Dennis A on
Presider t
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Boys & Girls Club of the Hi- Desert
P.O. Box 402, Yucca Valley, California 92286 Tele. (619) 365 -KIDS
April 29, 1997
Theresa Johnson
Culpepper & Meriweather Circus
2928 E. Ocotillo
Queen Creek, Arizona, 85242
Dear Theresa,
The Boys & Girls Club of the Hi- Desert, Yucca Valley was recently the
sponsor of the Culpepper & Merriweather Circus in our community. I
wanted to write a letter to convey our appreciation for your
organization.
From the first contact to the day of the event I was given not one
reason for concern. The Culpepper & Meriweather staff were
responsive to every request we made, positive, informative, and
helpful in every way. The telemarketing and promotion was
fantastic. The circus was a rich experience for every age, an art
form we are fortunate to still have access to. The circus staff were
wonderful, they put on a great show and left the grounds looking
better than before they arrived.
The best part of all... we made money for our youth development
program and hardly had to lift a finger! Now that is a successful
fund raising event.
I would highly recommend the Culpepper & Meriweather Circus to
any organization looking to raise funds, provide a special community
event, or just to enrich what is available for a day of family
enjoyment.
Sincergly,
k/W,cL.Cli��
J an illiams
Executive Director
0 020
The Positive Place For Kids.
June 17, 1997
To Whom It May Concern:
On June 16, 1997 the North Santiam Chamber of Commerce sponsored a one -day
appearance by the Culpepper and Merriweather Circus. This was our second
experience with this circus in three years, and they have an open invitation for their
next tour in this areal
Community response was extremely positive. organization offostering goodwill be e very
successful fund - raising project, with the add ed benefit
community
The school grounds, where the circus was held, were left immaculate. The
promotional materials provided by Culpepper and Merriweather Circus were a big
help in pre - selling tickets. This fund - raiser produced he a lot of group return
are friendly community
for the amount of effort it took . The members of
o
helpful. The management is honest and straight m s ciacus have abs
ma�lcommnunity.
complaints and would not hesitate to recommend this
Please feel free to contact us at (503) 897 -3151 (Ann) or (503) 897 -2324 (Joe) for any
further questions.
Sincerely,
F
Ann Holaday, Secretary NSC.0
P.O. Box 222 Mil City, OR 97360
(503) 897 -3151
0 021
FORTUM CHAMBER OF COMMERCE
P.O. BOA 797
FORTUhA. U
95540
(707) 725 -3959
June 23, 1997
TO WHOM IT MAY CONCERN:
The purpose of this letter is to recommend The Culpepper & Merriweather Circus to you and
your organization.
This year was the fifth time that Culpepper & Merriweather has been to our community. We co-
sponsor the event with the elementary school.
We are very satisfied with the quality of the circus. They have their act together both figuratively
and literally. Sponsoring these activities was made very easy with all the help they gave us in
understanding just what we needed to do. Their promotion people really have their act together.
They are clean and leave the grounds cleaner than when they arrived, they are on time, their
personnel are clean, courteous and perhaps most important, they are honest and straight forward
in their dealings. Also their show is fun, action packed and clean wholesome entertainment.
Needless to say, we had a wonderful experience with Culpepper & Merriweather and recommend
them to your community and / or organization without reservation. Listen to them, read their
material and try and do as they recommend. They have been in the business for some time and
know what needs to be done to make the show a success.
Sincerely
Edie Gray
Executive Director
Fortuna Chamber of Commerce
0 022
i LIBtRTY INTELLIGENCE
1L]101\\4S
CLUB
Juno k 19996
COLFAX, CALIFORNIA 95713
Theresa Johnson
Culpepper & Merriweather Circus
2928 E. Ocotillo,
Queen Creek, Arizona 85242
Dear Mrs. Johnson,
OUR t NATIONS - 9AFETr
_ d
On behalf of the Colfax Lions Club, we want to add our endorsement to you file of
satisfied sponsors of your circus. From the very beginning, your staff was a great help,
from your advance people, Andy the Clown, the entire circus show and staff, all did their
jobs very well. Any time we had questions, you or a staff person was there with answers.
The young couple who were the advance team were a delight to know, Andy the Clown
made the children's visit a pleasure, and when the circus arrived, every one did their job
with professionalism, pride, and concern for us and.our community.
The show was outstanding. As you know, both shows were standing room only, and the
comments of the families attending were all so positive. We heard peals of laughter and
long rounds of applause coming from the 'Big Top." When they left the following
morning, no one knew they had been here except those lucky enough to attend the show.
The site was left immaculate and there was no trace of the vibrant, alive, and exciting
people who entertained us so well the night before. All we have is pleasant memories
and a major plus to our club's community service fund.
We are happy to recommend you, your staff, and the entire show to anyone who is
considering sponsoring a circus. We were very apprehensive at first but working with
you we made the event into a big success. Thank you.
Very truly yours,
oward L. Brown
President
0 023
On Clear [.ake
Theresa Johnson, Dice ivianagei
Culpepper & Merriweather Circus
2928 E. Ocotillo
Queen Creek, AR 85242
Dear Theresa:
June 24, 1997
Greater Lakeport
Chamber of Commerce
Thank You for another wonderful day of entertainment earlier this month. The Circus is always a pleasure
to have in our community. As I stated during our phone conversations, we are hoping to have you return
in late May or early June next year. Your people did a great job on pre -sales and if we can arrange to
have those done even earlier next spring, I am sure we can increase our Chamber pre -sales as well.
I was very impressed by the care your people take of the animals that travel and perform with you. It is
obvious that the\- are treated extremely well.
The continents I received from our spectators were also very complimentary and everyone is looking
forward to next time. Please let us know as early as possible if we can count on seeing you in 1998. This
also helps in our budget planning.
Si ccrcly,
f
Mclissa Fulton. Executive Director
0 024
EL SEGUNDO CITY COUNCIL MEETING DATE: February 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Continued public hearing on the following proposed (Third quarter) amendments to the General Plan, Zoning Code,
and Local Coastal Program: 1) Mini - Variances, 2 -1) Detached Accessory Buildings and 2 -II) Accessory Buildings,
3) Residential Wall Heights, 4) Signs, 5) School Parking, 6) Coastal Development Permits, 7) TDB's - Transfer
of Development Rights, and 8) Amplified Sound Permits; and, a Negative Declaration of Environmental Impacts
in accordance with CEQA. Environmental Assessment EA -419, General Plan Amendment GPA 97 -3 and Zone Text
Amendment ZTA 97 -3, third quarter Amendments. Applicant: City of El Segundo - (Citywide Amendments) and
Hughes Electronics (TDB's - Transfer of Development Rights).
RECOMMENDED COUNCIL ACTION:
1) Hold continued public hearing;
2) Discussion;
3) Direct staff to draft Ordinance consistent with City Council direction; and,
4) Schedule Continued public hearing for introduction and first reading of Ordinance on March 3, 1998; and /or,
5) Other possible action /direction.
INTRODUCTION AND BACKGROUND:
On January 3, 1998, a Joint City Council/Planning Commission bus tour /workshop was conducted to view examples
of the issues which have given rise to the proposed revisions to the Zoning Code. Then on January 6, 1998, the City
Council held a special joint public workshop /hearing to discuss the proposed third quarter General Plan and Zone Text
Amendments.
(Continued on Page 2.)
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
None. Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
ORIGINATED: Date: February 10, 1998
,1
Bret B Berna d, AICP, rDirector nd Building Safety
REVIEWED BY: Date:
Ja es W. orris(
ACTION TAKEN:
-Is" -
p:\zoning\ea419\ea419-7a.ais
0 025
GPA/ZTA
City Council Staff Report
February 17, 1998
INTRODUCTION AND BACKGROUND (CONTINUED):
Page 2
The City Attorney requested that the Council hold their discussion and decisions on abandoned signs so that he would
have time to review two issues with staff. These issues have not been resolved. The Sign Code cannot be adopted
without any abandoned sign provisions, as State law requires an inventory and abatement of illegal and abandoned
signs within a certain time frame after the adoption of new sign provisions.
Additionally, Council requested that Planning staff work with the business community and residents impacted by the
Amplified Sound Permit regulations and develop consensus on a proposal to revise the regulations. Staff and the
Council envisioned possibly a tiered process with time and decibel limits, with flexibility to exceed the standards a
certain limited number of times per year. Staff recommends that the amplified sound permit regulations be pulled from
the third quarter packet in order to avoid delaying the completion of the rest of the amendments. Therefore, staff will
present the draft Ordinance for introduction and first reading on March 3, 1998, with all of the revisions directed by City
Council, plus the sign provisions, which are still pending resolution with the City Attorney. The Amplified Sound Permit
revisions require further review and will be presented separately at a later date.
p:\zoning\ea419\ea419-7a.ais
EL SEGUNDO CITY COUNCIL MEETING DATE: February 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business
AGENDA DESCRIPTION:
Continued public hearing on Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth
Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and 831, 870, and 871 South Nash Street, related to the
theaters and adjacent retail/office building. The request is to allow the following: 1) Amendment of the Precise Plan
land uses to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S)
Zone;" 2) Amendment of the Precise Plan development standards to conform with the current code for the
underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" and, 3) Amendment of the Precise Plan to
provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and
Building Safety. These three requests were continued from the February 3, 1998 City Council meeting at the request
of the applicant. Applicant: Continental Development Corporation, Mr. Jerry Saunders.
RECOMMENDED COUNCIL ACTION:
1) Open Continued public hearing;
2) Council discussion; and,
3) Continue public hearing at applicant's request until March 3, 1998; or,
4) Other possible action.
INTRODUCTION AND BACKGROUND:
The Planning Division has received the above - referenced application which is a request of Continental Development
Corporation to reaffirm the findings of the Mitigated Negative Declaration of environmental impacts for Environmental
Assessment -350 (EA -350) and to adopt amendments to Precise Plan 12 -72 (PP 12 -72) and Precise Plan 94 -1 (PP
94 -1); as approved by City Council Resolution No. 3917.
On September 15, 1997, the Planning Division received a request from the applicant for a continuance of the three
remaining items, as listed in the above Agenda Description, until the October 21, 1997 City Council meeting. On that
occasion, the applicant requested a further continuance for the Public Hearing on these three items, until the
December 16, 1997 regular meeting, in order to provide sufficient time for the applicant to prepare and staff to review
the three (3) remaining items of the application. On December 16, 1997, another continuance was again requested
until February 3, 1998. At that meeting the applicant again requested another continuance until tonights meeting.
Presently, more time is still needed by the applicant, and as a result staff, so a further continuance -- until March 3,
1998 -- is requested. The Planning Commission also continued its discussion of these items, at the request of the
applicant, from October 9, December 11, 1997, January 22, February 12, 1998, and (then) to February 26, 1998.
ATTACHED SUPPORTING DOCUMENTS:
Letter from applicant requesting continuance.
FISCAL IMPACT:
None.
ORIGINATED: Date: February 10, 1998
/ 1
Bret B. Bernard, AI , Dire or of PI n nq and Building Safety
REVIEWED BY: Date:
Ja es W. Morrison, Cit ana e • `^,
ACTION TAKEN: p: \projects \ea401 \ea401- 6a.ais
1 0 0 ?7
CONTINENTAL DEVELOPMENT CORPORATION
February 9, 1998
HAND DELIVERED
Ms. Laurie Jester
Senior Planner
City of E1 Segundo
350 Main Street
E1 Segundo, CA 90245
RE: Project EA- 401 /PP 96 -1, Application for Fourth Amendment to
Precise Plan 12 -72, 2041 Rosecrans Ave., 831 -871 S. Nash
Street.
Dear Ms Jester:
In connection with the captioned project, the Planning Commission
and City Council granted a continuance of items 5, 6, and 7 to the
Planning Commission meeting of February 12,1998 and the City
Council meeting February 17, 1998. The Applicant and City Staff
agree that additional time will be needed to complete the analysis
and work up for the presentation to the Commission and City
Council. Therefore, an additional continuance is requested to the
Planning Commission meeting of February 26, 1998 and the City
Council meeting of March 3, 1998.
We appreciate your consideration of this request.
Skncerely,
e A. Saunders
c President - Planning
-(WP51 \JAS \js1534
opies to: Paul Garry, Assistant Planner
Leonard Blakesley
Richard Lundquist
FEB 1 01998
PLANNING DIMiON
i�A-1101
2041 ROSECRANS AVENUE, P.O. BOX 916, EL SEGUNDO, CALIFORNIA 90245 -0916
(213) 772 -0203 • (310) 640 -1520 • FAX: (310) 414 -9279 01 0 2 8
EL SEGUNDO CITY COUNCIL MEETING DATE: February 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
An Ordinance of the City of El Segundo amending Chapter 6.21 to include the implementation of the California
Accidental Release Prevention Program and provisions for cost recovery. Fiscal Impact: an estimated $40,000 in
cost recovery.
RECOMMENDED COUNCIL ACTION:
1. Discussion.
2. Second reading by title.
3. Adopt Ordinance relating to Accidental Release Prevention Program.
INTRODUCTION AND BACKGROUND:
Amendments to State law require certain businesses to prepare "Risk Management Plans" pursuant to the
California Accidental Release Prevention Program enacted by Senate Bill 1889. These companies handle
extremely toxic or explosive chemicals and must implement plans to reduce these hazards. The El Segundo Fire
Department is certified to review and approve these plans as a Certified Unified Program Agency or CUPA, and is
authorized to recover its costs of enforcing applicable requirements. The original approval to implement this
program by the City was adopted on August 19, 1986 and requires amendments to include changes in State
statute.
DISCUSSION:
Risk Management Plan and Review
As a CUPA, the El Segundo Fire Department is authorized by the State to review and accept plans to reduce
chemical hazards in specific businesses, such as refineries and chemical plants. These plans are called Risk
Management Plans (RMP), as provided for in Senate Bill 1889 (Chapter 715), and requires businesses to develop
engineering and administrative controls to help protect workers and the community from extremely toxic or
flammable gas releases. The Fire Department is required to review all elements of the plan and conducts
inspections to ensure protective measures are incorporated at each facility. The cost to implement the program is
only recovered from businesses that are required to prepare an RMP or those that handle extremely hazardous
substances.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Ordinance.
2. State Senate Bill 1889.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:_ --
Project/Account Budget:___
Project/Account Balance:- Date:_
Account Number:____
Project Phase:----- _____
Appropriation Required - Yes_— Nom__
ORIGINATED: Date:
Jac
Ni elson ire hief
R ZIED BY: Date:
Orrison, C
Manager
AtTION TAKEN:
if l
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, AMENDING TITLE 2, CHAPTER
6.21 OF THE EL SEGUNDO MUNICIPAL CODE BY ADDING
SECTIONS 6.21.040, 6.21.050, 6.21.060, 6.21.070, 6.21.080,
AND 6.21.090 TO ESTABLISH A CHEMICAL ACCIDENTAL
RELEASE PREVENTION PROGRAM.
WHEREAS, public awareness of the potential danger from accidental releases of hazardous
chemicals has increased over the years as serious chemical accidents have occurred around the world.
WHEREAS, the Congress of the United States (hereinafter "Congress ") signed into law provisions
for the prevention of chemical accidents through subsection (r) of the Clean Air Act Amendments of 1990.
WHEREAS, The City of El Segundo (hereinafter "City ") along with other municipalities of Los
Angeles County has elected to become a Certified Unified Program Agency (hereinafter "CUPA:'), which
requires a CUPA to establish an accidental release prevention program for regulated substances or
extremely hazardous substances handled by stationary sources.
WHEREAS, the legislature of the State of California has passed into law Senate Bill 1889
(Calderon Stats. 1996 C715), which requires a CUPA to establish an accidental release prevention
program for regulated substances or extremely hazardous substances handled at stationary sources.
WHEREAS, the implementation of an accidental release prevention program will increase overall
safety at refineries and chemical plants that handle hazardous chemicals regulated under the Clean Air
Act Amendments.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY
ORDAIN AS FOLLOWS:
SECTION 1: The City Council of the City of El Segundo does hereby find, determine and declare that
the above recitals are consistent with State and Federal statute.
SECTION 1: Chapter 6.21 of the El Segundo Municipal Code is hereby amended by adding new
sections 6.21.040, 6.21.050, 6.21.060, 6.21.070, 6.21.080, and 6.21.090 to read as follows:
Section 6.21.040: DEFINITIONS
For the purpose of this Chapter, the following words shall have the meanings ascribed to them in
this Section:
(A) "Accidental Release" shall mean an unanticipated emission of a regulated substance or
other extremely hazardous substance into the ambient air from a stationary source.
(B) "Extremely Hazardous Substance" shall mean any chemical listed in Appendix A of Part
355 of Subchapter J of Chapter I of Title 40 of the Code of Federal Regulations.
(C) "Owner or Operator" shall mean any person who owns, leases, operates, controls, or
supervises a stationary source.
(D) "Regulated Substance" shall mean any substance, unless otherwise indicated, listed in
Title 19, California Code of Regulations, section 2770.5, as amended.
(E) "RMP" shall mean the risk management plan required under Part 68 (commencing with
Section 68.1) of Subchapter C of Chapter I of Title 40 of the Code of Federal Regulations
and by California Health & Safety Code, Chapter 6.95, Article 2.
(F) "Stationary Source" means any stationary source, as defined in Section 68.3 of Title 40 of
0 030
the Code of Federal Regulations and Title 19, California Code of Regulations, Section
2735.3.
(G) "Threshold Quantity" shall mean the quantity specified for a regulated substance pursuant
to Title 19, California Code of Regulations, Section 2770.5 and determined to be present at
a stationary source.
Section 6.21.050: ACCIDENTAL RELEASE PREVENTION PROGRAM
Pursuant to the provisions of the California Health and Safety Code, Chapter 6.11, Division 20,
and Chapter 6.95, commencing with Section 25500, supplemented by Division 2, Title 19 of the
California Code of Regulations, the City of El Segundo assumes administrative and enforcement
responsibility for the implementation of Title 19, Division 2, of the California Code of Regulations
and Chapter 6.95 of the California Health and Safety Code.
Section 6.21.060: PERMIT REQUIRED
A permit from the El Segundo Fire Department is required to perform any or all of the activities as
identified in Chapter 6.11 of Division 20 of the California Health and Safety Code. The permittee
shall operate all activities in accordance with established permit conditions to the extent such
conditions are identified in regulation, ordinance, or policy and as they apply to the permittee's
operation.
Section 6.21.070: PERMIT FEES
Any person required by this Section to have a permit shall pay the established permit fee as it
relates to the implementation of any and all CUPA elements. The CUPA elements shall include,
but not be limited to those programs identified in Chapter 6.11, Division 20 of the California Health
and Safety Code. The State - mandated surcharges shall be separate from the city permit fee.
The permittee shall pay the amount as designated in the fee resolution, as may be amended by
the Council from time to time. In addition to the remedies set forth in the California Health and
Safety Code, further remedies, fees or restitution authorized by the El Segundo Municipal Code,
not inconsistent with State law, shall apply to any violation of the State laws.
Section 6.21.080: REGULATED SUBSTANCE REGISTRATION
Effective March 1, 1998, stationary sources handling extremely hazardous substances or
regulated substances shall complete and submit the California Accidental Release Prevention
Program Registration form [OES 2735.6 (6/97)] to the El Segundo Fire Department. New or
modified stationary sources shall register prior to the date on which a regulated substance is first
present in a process.
Section 6.21.090: RMP SUBMISSION
Effective June 21, 1999, each owner or operator of a stationary source, which handles more than
a threshold quantity of a regulated substance or extremely hazardous substance, shall submit a
single RMP that addresses all elements required in 40 CFR part 68 and Title 19, California Code
of Regulations, Division 2, Chapter 4.5.
SECTION 3: If any section, subsection, sentence, clause, or portion or phrase of this Ordinance or any
part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the
remaining portion of this Ordinance or any part thereof.
SECTION 4: The City Clerk shall certify to the passage and adoption of this Ordinance; shall cause the
same to be entered in the book of original ordinances of said City; shall make a notice of the passage and
adoption thereof in the records of the meeting at which the same is passed and adopted; and shall within
fifteen (15) days after the passage and adoption thereof cause the same to be published or posted in
0 031
accordance with the law.
PASSED, APPROVED AND ADOPTED this day of February, 1998.
ATTESTED TO:
Cindy Mortesen, City Clerk (SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Sandra Jacobs, Mayor of the City of El Segundo
titlelord
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0 041
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, February 3, 1998 - 5:00 P.M.
CALL TO ORDER by Mayor Jacobs at 5:00 P.M.
PLEDGE OF ALLEGIANCE - Councilman Mike Gordon
ROLL CALL
Mayor Jacobs - Present
Mayor ProTem Wernick - Present
Councilwoman Friedkin - Present
Councilman Weston - Present arrived at 5:08 P.M.
Councilman Gordon - Present arrived at 5:08 P.M.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall
be a misdemeanor and punishable by a fine of $250. None
MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to add to the agenda Hill v
City of El Segundo CS# YC6303986, that arose after the posting of the agenda. MOTION PASSED BY
THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS, MAYOR PROTEM WERNICK
AND COUNCILMAN GORDON. NOES: NONE. ABSENT: COUNCILMAN WESTON AND
COUNCILWOMAN FRIEDKIN. 3/0/2
MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to add to the agenda Hughes
Communications v City of El Segundo CS# BC185210 and Hughes Electronics v City of El Segundo
CS# BC 185211, that arose after the posting of the agenda. MOTION PASSED BY THE
FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS, MAYOR PROTEM WERNICK AND
COUNCILMAN GORDON. NOES: NONE. ABSENT: COUNCILMAN WESTON AND
COUNCILWOMAN FRIEDKIN. 3/0/2
CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et seq.) for the purposes of conferring with the
City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing
litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with
the City's Labor Negotiators as follows:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) -
City of Los Angeles v. County Sanitation Districts, LASC Case No. BC 034185
In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further
public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -7-
matters. '
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Interview of Recruiters for City
Manager position.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None.
02 -03 -n.5pm 0 050
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None.
PUBLIC COMMUNICATIONS - NONE
At 6:55 P.M. Council continued the meeting to February 5, 1998 at 7:00 A.M.
Cindy Mortesen, City Clerk
2 0 051
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 31 1998 — 7:00 P.M.
CALL TO ORDER Mayor Jacobs at 7:15 P.M.
INVOCATION - Pastor Dennis Estill, El Segundo Foursquare Church
PLEDGE OF ALLEGIANCE - Councilman Mike Gordon
PRESENTATIONS
ROLL CALL
Mayor Jacobs -
Present
Mayor ProTem Wernick -
Present
Councilwoman Friedkin -
Present
Councilman Weston -
Present
Councilman Gordon -
Present
MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to discuss an urgency
item that arose after the posting of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE
5/0
City Manager, Jim Morrison stated the existing storm situation.
MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to adopt Resolution No.
4050 Proclaiming existence of a Local Emergency.
MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall
be a misdemeanor and punishable by a fine of $250. Five (5) individuals addressed Council
1. Resident; invited Council and the public to attend a ESRA meeting February 11, 1998 in
the Council Chambers to hear an environmental lawyer speak on the LAX expansion.
2 Barbara Briney and Al Zepeda requested for the El Segundo Unified School District and
the PTA's, ( from Center Street, Middle, El Segundo High and Arena Schools,) for City support and
waiver of certain fees for their 6th Annual "School is Cool" 5k Run/Walk on Saturday, March 21, 1998
from 7:30 a.m. to 10:30 a.m. (Approximate cost to City for services: $432)
3. Dr. Bill Watkins,Superintendent of schools; thanked the City, Fire Department and Police
Departments for the help during the rain storm.
1
0 ('52
4. Liz Garnholz, resident; spoke regarding the Gordon Report she received today and the
article on the LAX expansion.
5. Marshall Mauw, Mayor ProTem of Glendora thanked the Council for the support to the
League of California Cities, and requested the City's backing on a proposed amendment to the
Constitution to benefit financial support to cities.
MOVED by Councilman Gordon SECONDED by Councilwoman Friedkin to approve the request by
El Segundo School District and the PTA's from Center Street, Middle, El Segundo High and Arena
Schools, for City support and waiver of certain fees for their 6th annual "School is Cool" 5k Run/Walk
on Saturday, March 21, 1998 from 7:30 A.M. to 10:30 A.M. MOTION PASSED BY UNANIMOUS
VOICE VOTE 5/0
A. PROCEDURAL MOTIONS
1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title
only.
MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to read all ordinances
and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE
5/0
B. SPECIAL ORDERS OF BUSINESS -
1. Continued public hearing on the following proposed (Third Quarter) amendments to the
General Plan, Zoning Code, and Local Coastal Program: 1) Mini - Variances, 2 -I) Detached
Accessory Buildings and 2 -II) Accessory Buildings, 3) Residential Wall Heights, 4) Signs,
5) School Parking, 6) Coastal Development Permits, 7) TDR's - Transfer of Development
Rights, and 8) Amplified Sound Permits; and, a Negative Declaration of Environmental
Impacts in accordance with CEQA. Environmental Assessment EA -419, General Plan
Amendment GPA 97 -3 and Zone Text Amendment ZTA 97 -3, Third Quarter Amendments.
Applicant: City of El Segundo - (Citywide Amendments) and Hughes Electronics (TDR's
- Transfer of Development Rights).
Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on the following
proposed (Third Quarter) amendments to the General Plan and Zone Text: 1) Mini - Variances, 2 -I)
Detached Accessory Buildings and 2 -II) Accessory Buildings, 3) Residential Wall Heights, 4) Signs, 5)
School Parking, 6) Coastal Development Permits, 7) TDR's - Transfer of Development Rights, and 8)
Amplified Sound Permits; and, a Negative Declaration of Environmental Impacts in accordance with
CEQA. Environmental Assessment EA -419, General Plan Amendment GPA 97 -3 and Zone Text
Amendment ZTA 97 -3, Third Quarter Amendments. Applicant: City of El Segundo - (Citywide
Amendments) and Hughes Electronics (TDRs - Transfer of Development Rights). She asked if proper
notice had been done and if any written communications had been received. Clerk Mortesen stated that
proper notice had been done and no written communications had been received by the Clerk's office.
Two individuals addressed Council:
0 053
Bill Mason, Chamber of Commerce; requested to speak on the Sign section.
Liz Garnholz, resident; spoke regarding accessary structures and illegal rentals.
Mini - Variance
Jerry Saunders, Chamber of Commerce ad hoc Committee; urged Council to consider granting additions
to the following provisions, with maximum 10% reduction, include building set - backs, height limits,
parking, etc. Also require the review by the Planning Commission. Consider allowing an administrative
extension of 180 days by the Director of Planning and Building Safety.
Council consensus that the concept of being able to make minor adjustments is valuable, but safe guards
must be defined. Directed Staff and Planninc Commission to review and recommend a list of possible
uses for the Mini - Variance for Council consideration, Council would like to address the problems in the
code where a mini - variance would be beneficial.
Council agreed with the Staff report recommendations.
Detached Accessory Buildings
Accessory Buildings
MOVED by Councilman Gordon to allow a second floor in a detached garage for storage, with a
temporary pull down ladder as an acceptable use. Motion died due to lack of second.
MOVED by Councilman Weston SECONDED by Councilwoman Friedkin to not allow seconded floors
in the garage area MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR
JACOBS, COUNCILMAN WESTON, COUNCILWOMAN FRIEDKIN NOES: MAYOR PROTEM
WERNICK AND COUNCILMAN GORDON 3/2
Wall Heights
Council consensus for Option B, and in front yard set -backs 42 inches maximum.
Signs
Jerry Saunders, Chamber of Commerce, the Director of P &BS should be given more latitude regarding
Section 20.60.050. Abatement of illegal and abandoned signs - 20.60.150, He felt Section .040 covered
this Section, and stated that when a tenant moved out it is not always feasible or attractive to remove the
sign.
Sign Plan requirements are too restrictive for small businesses, the Plan requirements should be more
flexible for small businesses.
Staff to develop a hand out or flyer that can give customers a quick easy reference of the sign code
requirements.
a. Off -Site signage
3
a r. 14
b. Pole Signs
c. Announcement Signs
d. Political Signs
e. Temporary Signs
f. Public Right -of -Way Signs.
G. Murals and Works of Art
H Abandoned Signs
Mayor ProTem Wernick left the dias 9:12 P.M.
City Attorney to work with Planning to clarify the abandoned sign section before the Ordinance is
adopted.
I Flashing and Moving Signs
Council agreed with a recommendations in the staff report, except abandoned signs, which requires more
City Attorney input.
School Parking
No revisions
Coastal Developments Permits
No revisions
Mayor ProTem Wernick returned to the dias at 9: 19 p.m.
Amplified Sound Permits
Staff to work with the Chamber, Business owners and affected residents to develop a tiered process for
limiting permits in a favorable manner.
TDR's
MOVED by Councilman Weston SECONDED by Councilwoman Friedkin to approve the TDR's.
MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS,
COUNCILMAN WESTON AND COUNCILWOMAN FRIEDKIN NOES: MAYOR PROTEM
WERNICK AND COUNCILMAN GORDON.
MOVED by Councilman Weston SECONDED by Councilwoman Friedkin to continue the public to
February 17, 1998. MOTION PASSED BY UNANIMOUS VOICE VOTE 510
4
0 055
Directed staff to draft an Ordinance consistent with City Council direction and continue the public
hearing to February 17, 1998.
2. Continued Public Hearing on the following proposed; amendment to Chapter 20.98 of the
Municipal Code relating to the enforcement of permits and approvals issued under Title 20
(Zoning). (Environmental Assessment EA -432, Zone Text Amendment ZTA 97 -4).
Applicant: City of El Segundo.
Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on the following:
proposed amendment to Chapter 20.98 of the Municipal Code relating to the enforcement of permits and
approvals issued under Title 20 (Zoning). (Environmental Assessment EA -432, Zone Text Amendment
ZTA 97 -4). Applicant: City of El Segundo. She asked if proper notice had been done and if any written
communications had been received. Clerk Mortesen stated that proper notice had been done and no
written communications had been received by the Clerk's office.
No individuals addressed Council
City Attorney Mark Hensley read the following:
ORDINANCE NO. 1284
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA AMENDING SECTION 20.98.010 OF THE EL SEGUNDO MUNICIPAL
CODE RELATING TO PENALTIES FOR VIOLATING TITLE 20 OF THE EL
SEGUNDO MUNICIPAL CODE.
MOVED by Councilwoman Friedkin SECONDED by Councilman Weston to adopt Ordinance No.
1284, Amending Section 20.98.010 of the Municipal Code relating to penalties for violating Title 20 of
the Municipal Code. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
3. Continued public hearing on Environmental Assessment EA -401 and Precise Plan
Amendment P.P. 96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and
831, 870, and 871 South Nash Street, related to the theaters and adjacent retail /office
building. The request is to allow the following: 1) Amendment of the Precise Plan land
uses to conform with the current code for the underlying zone: the "Urban Mixed -Use
South (MU -S) Zone;" 2) Amendment of the Precise Plan development standards to
conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU-
S) Zone;" and, 3) Amendment of the Precise Plan to provide for minor modifications to
the requirements of the Precise Plan by the Director of Planning and Building Safety.
These three requests were continued from the December 16, 1997 City Council meeting at
the request of the applicant. Applicant: Continental Development Corporation, Mr. Jerry
Saunders.
Mayor Jacobs stated this is the time and place hereto fixed for a Continued public hearing on
Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth Amendment to P.P.
12 -72) for 2041 Rosecrans Avenue and 831, 870 & 871 South Nash Street, related to the theaters and
adjacent retail /office building. The request is to allow the following: 1) Amendment of the Precise Plan
5
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Oland uses to conform with the current code for the underlying zone: the 'Urban Mixed -Use South
(MU -S) Zone;' 2) Amendment of the Precise Plan development standards to conform with the
current code for the underlying zone: the 'Urban Mixed -Use South (MU -S) Zone;' and 3)
Amendment of the Precise Plan to provide for minor modifications to the requirements of the
Precise Plan by the Director of Planning and Building Safety. These three requests were continued
for approximately 30 days from the December 16, 1997 City Council meeting at the request of the
applicant and staff. Applicant: Continental Development Corporation, Mr. Jerry Saunders. She asked if
proper notice had been done and if any written correspondence had been received. Clerk Mortesen stated
that proper noticing had been done and one written communications had been received by the City and
distributed to Council.
No individuals addressed Council on this matter.
MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wemick to continue the public
hearing to February 17, 1998 at 7:00 P.M. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
4. An Ordinance of the City of El Segundo amending Chapter 6.21 to include the
implementation of the California Accidental Release Prevention Program and provisions for
cost recovery. Fiscal Impact: an estimated $40,000 in cost recovery.
City Attorney Mark Hensley read the following:
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, AMENDING TITLE 2, CHAPTER 6.21 OF THE EL SEGUNDO
MUNICIPAL CODE BY ADDING SECTIONS 6.21.050, 6.21.060, 6.21.070, 6.21.080,
AND 6.21.090 TO ESTABLISH A CHEMICAL ACCIDENTAL RELEASE
PREVENTION PROGRAM
Councilwoman Friedkin introduced the Ordinance
C. UNFINISHED BUSINESS - NONE
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
1. Informational verbal report by Liz Garnholz on LAX Area Advisory Committee, and LAX
General Master Plan project.
Liz Garnholz gave an oral report on the LAX Area Advisory Committee, and LAX General Master Plan
project.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call
for discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
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Warrant Numbers 244881- 245216 on Demand Register Summary Number C16 in total
amount of $816,808.19, and Wire Transfers in the amount of $182,397.45.
2. PULLED FOR DISCUSSION BY COUNCILWOMAN FRIEDKIN
Repeal of Resolution No. 4021, Adopted Resolution No. 4051 of the City Council of the
City of El Segundo, California, Approving and Adopting the Appropriation Limit for fiscal
Year 1997/98, and the adoption of replacement Resolution with the corrected appropriation
limit to $38,563,352..
4. PULLED FOR DISCUSSION BY COUNCILWOMAN FRIEDKIN
5. PULLED FOR DISCUSSION BY MAYOR PROTEM WERNICK
6. Request purchase of six (6) portable police radios and accessories utilizing funds allocated
in the Equipment Replacement Fund and declare as surplus twenty portable radios and
accessories to be transferred to the South Bay Regional Public Communication Authority.
Recommendation -
1. Approve the purchase of six (6) Motorola MTS2000 portable radios, six (6)
safety speaker microphones, two (2) six -bank chargers and three (3) additional
high- capacity 7.5 volt batteries; and
2. Declare as surplus the attached list of portable radios and accessories and
transfer possession to the South Bay Regional Public Communication
Authority.
MOVED by Councilwoman Friedkin SECONDED by Councilman Weston to approve consent agenda
items number 1, 3, and 6. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
CALL ITEMS FROM CONSENT AGENDA
2. Minutes of City Council meeting of January 20, 1998.
MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to approve the minutes of
City Council meeting of January 20, 1998. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
3 Presentation of the City's Comprehensive Annual Financial Report (CAFR), Management
Letter, and staff responses for the fiscal year ended June 30, 1997.
MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to receive and file the
report. MOTION PASSED BY UNANIMOUS VOICE VOTE 510
Authorization to initiate the process to sell City owned property near the southeast corner
of Sepulveda and El Segundo Boulevards. Fiscal Impact: approximately $265,000 of
revenue.
MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to authorize the process
to sell City owned property near the southeast corner of Sepulveda and El Segundo Boulevards. Fiscal
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i
Impact: approximately $265,000 of revenue. and following the these steps A)Schedule a review by the
Planning Commission to determine that the sale of the subject property is consistent with the goals and
policies of the General Plan per Government Code 65402. B) Offer. property to other governmental
agencies per Government Code 54220:a. any "low income housing providers" as set forth in Health and
Safety Code section 50079 and under whose jurisdiction the property would be located; b. any moderate
income housing sponsors" as set forth in Health and Safety Code section 50074 and under whose
jurisdiction the property would be located;c. any parks and recreation department within both the City
and County of Los Angeles; d. any regional park authority under whose jurisdiction the property would
be located; and e. the State Resources Agency. C.Prepare a resolution for City Council consideration
authorizing the intent to sell the property and noticing a specific time and public hearing for the sale, and
Add to the negotiations a right at a later date to place signage on the property. MOTION PASSED BY
UNANIMOUS VOICE VOTE 5/0
F. NEW BUSINESS - CITY MANAGER -
1. Negotiate two year extension to management agreement with Family Golf Centers, Inc. for
the Lakes at El Segundo, and amend current budget by $200,000 to install artificial turf on
driving range.
MOVED by Councilman Weston SECONDED by Councilwoman Friedkin to approve the installation
of artificial turf on the driving range and amend the current budget by $200,000, monies to be loaned
from the general fund and paid back with interest at the current going rate for similar loans. MOTION
PASSED BY UNANIMOUS VOICE VOTE 510
MOVED by Councilman Weston SECONDED by Mayor ProTem Wernick to negotiate with Family
Golf to determine their terms for a two year extension to the management agreement and Council
information on other companies as providers and profitability of other municipal courses. MOTION
PASSED BY THE FOLLOWING VOICE VOTE AYES: MAYOR PROTEM WERNICK,
COUNCILMAN GORDON, COUNCILMAN WESTON, AND COUNCILWOMAN FRIEDKIN.
NOES: MAYOR JACOBS 4/1
2. Proposal for City of El Segundo to design, construct and operate a public safety
communications center to serve both police and fire dispatching duties to be funded by
Asset Forfeiture and General Funds.
MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to approve staff
recommendations to proceed with the multi -phase development of a stan-alone dispatch center, extend the
Warner Groups contract No. 2492 by amending their scope of duties and funding schedule, approve the
solicitation of an architectural RFP, initiate discussion and negotiations for assets vested with the
SBRPCA, and discuss with potential customer agencies for future dispatch services. The police training
facility to be held in abeyance through the budget cycle. MOTION PASSED BY UNANIMOUS
VOICE VOTE 5/0
G. NEW BUSINESS - CITY ATTORNEY -
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City Attorney Mark Hensley gave a brief report on the recent court decisions regarding Proposition 208.
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilman Gordon - NONE
Councilman Weston -
Councilman Weston stated he will not be attending the next meeting due to travel restrictions.
Councilwoman Friedkin -
Reported on the Noise abatement meeting with the tower chief.
Mayor Pro Tem Wernick -
1. Report to Council on MMIP Agreement review.
Stated that she and the City Attorney are waiting for a report from RBF, the monitor for the MMIP and
will agendize this for the next meeting.
She requested agendizing Zone Text changes on a yearly basis for the next meeting.
She will present the policy and procedure manual at the March 3, 1998 meeting
Mayor Jacobs - NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their
employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a
fine of $25o. No individuals addressed Council
MEMORIALS In honor of Mabel McCauley, mother of Recreation and Parks Commission member
Sandra Romero.
CLOSED SESSION NONE
Meeting continued at 11:30 to February 5, 1998 at 7:00 A.M..
Cindy Mortesen, City Clerk
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EL SEGUNDO CITY COUNCIL MEETING DATE: February 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Approval of an "Emergency Medical Technician - Paramedic Standing Field Treatment Protocol Agreement'. Fiscal
Impact: None.
RECOMMENDED COUNCIL ACTION:
Authorize the Mayor to sign the attached Field Protocol Agreement.
INTRODUCTION AND BACKGROUND:
Since the inception of the Paramedic Program, Paramedics have been required to receive physician approval
before the application of many emergency medical procedures. This rule exists because Paramedics perform
their work as an extension of the emergency physician's license. The attached agreement allows our Paramedics
to use Standing Field Treatment Protocols (SFTPs) without first contacting a base hospital /emergency physician
for permission. For example, a Paramedic would be able to start an intravenous line if he feels it is necessary,
without contacting the base hospital first. In essence, the patient benefits through the utilization of faster
treatment. The Paramedics have always used these procedures and they have received extensive training in their
application.
DISCUSSION:
This agreement has been discussed for over six months and is the result of lengthy dialogue among the Los
Angeles County Paramedic Coordinators and Fire Chiefs, the Emergency Medical Service Agency of Los Angeles
County, and the Independent Cities Association (ICA). The ICA's General Legal Counsel, Burke, Williams &
Sorensen, served as facilitators. Everyone is in agreement with all aspects of this document.
ATTACHED SUPPORTING DOCUMENTS:
Emergency Medical Technician - Paramedic Standing Field Treatment Protocol Agreement
FisraL IMPACT:
(Check one) Operating Budget:
Amount Requested: -$__-Noie�-- .._._-
Project /Account Budget:
Project/Account Balance:
Account Number:-
Project Phase: - - - - -- . - -
Appropriation Required - Yes_ _ No -X
Capital Improv. Budget:
Date: -_.
IGIN TED: Date: r
Jac 4 Qa Nielson, Fire Chief
BY:
W. Morrison, City Man
N TAKEN:
Date:
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EMERGENCY MEDICAL TECHNICIAN - PARAMEDIC STANDING FIELD TREATMENT
PROTOCOL AGREEMENT
THIS AGREEMENT is made and entered into this __ 17th day of �ebruary ,196,
by and between COUNTY OF LOS ANGELES
(hereafter "County "),
and
CITY OF EL SEGUNDO
(hereafter "City ").
WHEREAS, pursuant to the authority granted under the Emergency Medical Services and Prehospital
Emergency Medical Care Personnel Act (Health and Safety Code, sections 1797, et seq.), ( "Act") County has
established and maintains an Advanced Life Support ( "ALS ") system providing services utilizing Emergency
Medical Technicians - Paramedics (hereafter "EMT -P ", or "paramedics ") for the delivery of emergency medical
care to the sick and injured at the scene of an emergency, during transport to a general acute care hospital,
during interfacility transfer, while in the emergency department of a general hospital, until care responsibility
is assumed by the regular staff of that hospital, and during training within the facilities of a participating general
acute care hospital; and
WHEREAS, under the Act County has designated its Department of Health Services as the local
Emergency Medical Services Agency (hereafter "Department ", "EMS Agency ", "Agency ", or "DHS ") ; and
WHEREAS, the EMS Agency approves paramedic provider agencies, to render through licensed and
accredited EMT -P personnel advanced life support level patient care in accordance with policies and
procedures established by the Agency and the State EMS Authority; and
WHEREAS, under Title 22, California Code of Regulations, Section 100144(e), the Medical Director
of the local EMS Agency ( "Medical Director ") may approve policies and procedures allowing an EMT -P to
initiate any EMT -P activity without voice contact for medical direction from a physician or mobile intensive care
nurse, provided that quality assurance and improvement measures are in place as specified in Section 100167
of such regulations; and
WHEREAS, the Medical Director has developed and approved specific Standing Field treatment
Protocols ( "SFTPs ") which may be implemented by paramedic provider agencies specifically approved to
utilize such protocols without voice contact for medical direction from a physician or mobile intensive care
0 062
nurse; and
WHEREAS, the EMS Agency has established a system wide quality improvement program as defined
and required in Sections 100141.2 and 100167 of Title 22 of the California Code of Regulations; and
WHEREAS, thug do Fire Department (hereafter _ FSFD" or "Provider ") , a City agency,
is an approved primary provider of prehospital emergency medical services with the City of _ELSegsndo , and
is staffed with certified Emergency Medical Technician -Is ( "EMT -Is ") and licensed and accredited Emergency
Medical Technician - Paramedics; and
WHEREAS, City desires to utilize SFTPs for Provider paramedic units in accordance with policies and
procedures established by the local EMS Agency; and
WHEREAS, Provider has a quality assurance and improvement program approved by the EMS
Agency; and
WHEREAS, City and Provider, Provider's assigned base hospital and the EMS Agency agree to
cooperate to identify problems and facilitate the improvement of prehospital care rendered on either an
individual or a system wide basis; and
WHEREAS, the parties wish to cooperate with each other and with paramedic base hospitals in the
joint development and implementation of SFTPs to efficiently and appropriately meet the needs of Los Angeles
County 9 -1 -1 patients; and
WHEREAS, this agreement is not a written agreement between City (or Provider) and County (or the
local EMS Agency) for the purpose of Health and Safety Code section 1797.201 and City (or Provider) does
not waive its "grandfather" status, if applicable, under Health and Safety Code section 1797.201; and
WHEREAS, County's authority for this Agreement is found in Health and Safety Code Section
1797.252, Title 22, California Code of Regulations Section 100170, and Government Code Section 26227.
NOW, THEREFORE, the parties agree as follows:
1. BASIS AN - PURPOSE: The basis of this Agreement is the desire and intention of the parties to
cooperate in the development, implementation, and evaluation of SFTPs utilized by Provider and
specifically identified in Exhibit I of this Agreement, attached hereto and incorporated herein by
reference. Its purpose is to establish, in a manner reflective of such cooperative basis that (a)
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appropriate prehospital emergency medical care is quickly rendered by Provider's paramedics; (b)
the specific duties and responsibilities of the parties with respect to SFTPs as expressed herein are
addressed and (c)appropriate mechanisms and procedures for problem resolution regarding SFTPs
are in place.
2. TERM:
A. The term of this Agreement shall commence on the date the Agreement is fully executed, and
shall continue in full force and effect, unless sooner canceled, terminated, or suspended as provided
herein, to and including June 30, 2002. This Agreement shall be reviewed, however, at least once
every two (2) years by the parties' representatives, to ensure its applicability to then current
conditions, policies, procedures, and protocols specific to the SFTPs.
B. Notwithstanding any other provision of this Agreement, the Medical Director may immediately
suspend this Agreement in writing at any time if one or more of the following occur:
1. If it is reasonably determined that the health and safety of prehospital patients is jeopardized
by the continued utilization of SFTPS;
2. If Provider's EMT -Ps fail to comply with one or more SFTPs as promulgated by the EMS
Agency;
3. If Provider fails to comply with provisions of this Agreement or the policies and procedures
contained in the EMS Agency's Prehospital Care Policy Manual pertaining to SFTPS;
4. If Provider fails to comply with any corrective actions required by the EMS Agency which are
necessary to continue utilization of SFTPs by one or more EMT -Ps;
The length of suspension will be based upon the time necessary to take effective remedial
action to remedy the problem, but shall not exceed one hundred eighty (180) calendar days. If
a suspension continues for a period in excess of ninety (90) calendar days and Provider is unable
to demonstrate to the Medical Director that it will be able to resume its participation appropriately
within one hundred eighty (180) calendar days from the initial date of suspension, County may
terminate this Agreement upon giving at least sixty (60) calendar days prior written notice to City.
Suspension may affect all of Provider's EMT -P personnel utilizing SFTPs or may be limited
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0 06
to one or more of its EMT -Ps.
If suspended, affected EMT -P personnel shall not utilize SFTPs and shall contact their
assigned base hospital for patient care direction and on -line medical control provided under Ref.
No. 808 in the EMS Agency's Prehospital Care Policy Manual.
C. Notwithstanding the foregoing, either party may cancel this Agreement at any time for any
reason, whether with or without cause, by giving at least sixty (60) calendar days prior written notice
thereof to the other.
If the Agreement is canceled, the Provider shall not utilize SFTPs and shall contact its assigned
base hospital for patient care direction and on -line medical control provided under Ref. No. 808 in
the EMS Agency's Prehospital Care Policy Manual.
3. ADMINI TRATIQNL The Medical Director shall have the authority to administer this
Agreement on behalf of County. The Fire Chief of Provider or his /her designee is authorized to
administer this Agreement on behalf of City.
4. RESP-ON_S1aLLtT1ES_QF_ THE- MEDLCALDIRECT_QROF THE -EMS AGENCY:
A. Establish policies and procedures consistent with State and County statutes, regulations, and
standards.
B. Develop and approve specific SFTPs for utilization by paramedics.
C. Provide adequate standardized training materials for paramedics who are employed by
Provider that will enable them to properly utilize all approved SFTPs.
D. Maintain a county wide quality assurance and improvement program which addresses the
utilization and evaluation of SFTPs.
E. Maintain a comprehensive system wide data collection system which facilitates both the
quality assurance and improvement program of the local EMS Agency, as well as of Provider.
F. Upon written request, provide Provider with pertinent EMS and SFTP data specific to the
Provider as well as system wide (non agency- specific) data.
G. Review the quality assurance and improvement program of the Provider relating to SFTPs
on a scheduled basis.
4
n (165
H. Assess compliance with the SFTPs by performing periodic retrospective audits of records
and by periodically observing on a first -hand basis, through scheduled ride alongs, the utilization
of SFTPs.
I. In concert with the Fire Chief of Provider or his /her designee, review Agreement at least once
every two (2) years to ensure applicability to then current conditions
policies, procedures, and protocols specific to SFTPs.
5. RESPONSIBILITIES OF PROVIDER:
A. Adhere to all policies and procedures of the EMS Agency as outlined in the Agency's
Prehospital Care Policy Manual pertaining to SFTPS.
B. Utilize only SFTPs approved and authorized by the Medical Director. Patients with
signs /symptoms not covered by SFTPs shall be treated in accordance with established policies
and procedures delineated in the Agency's Prehospital Care Policy Manual.
C. Complete one Agency approved EMS Report Form for every EMS response and submit form
to Agency within twenty -one (21) calendar days of its completion. If captured electronically,
Provider shall enter the required data elements (Exhibit II), attached hereto and incorporated by
reference herein, within forty -five (45) calendar days into the Trauma and Emergency Medicine
Information System (TEMIS). At such time that Provider captures the entire EMS form
electronically and has a quality assurance process in place to ensure ongoing capture,
submission of hard copy to the EMS Agency may be discontinued. Exhibit VI, attached hereto
and incorporated by reference, shall be completed and forwarded to the EMSA at the end of each
month.
D. Develop, implement, and maintain a quality assurance and improvement program approved
by the EMS Agency to include a written plan describing the program objectives, organization,
scope, and mechanisms for overseeing the effectiveness of the SFTP program.
E. Permit the office of the Medical Director or the Medical Director's designees to make
scheduled reviews of Provider's policies and procedures regarding quality assurance and
improvement as it pertains to SFTPs, and, upon request, make available results of quality
5
improvement audits, investigations, and actions taken to the EMS Agency during the term of this
Agreement.
F. Participate in the county wide quality improvement program which addresses the utilization
and evaluation of SFTPs.
G. Ensure that at least two working mechanisms, including, but not limited to, cellular or digital
phones, radio and dispatch, are in place to identify hospitals on diversion and to notify receiving
hospitals of the pending arrival of patients for whom SFTPs have been employed and base
contact was not initiated for medical orders. The communication devices selected by Provider,
other than those devices noted above, shall be approved by the EMS Agency.
Any communication device approved by the EMS Agency for one provider agency shall be
deemed approved for all provider agencies.
H. Permit scheduled periodic site visits by the representatives authorized by the Medical Director
and qualified to perform surveys and reviews including field observation "ride- alongs" to ensure
compliance with State laws and regulations, local policies, relating to SFTPs and this Agreement.
I. Provide copies of all EMS records, run reports, tapes, and logs associated with the utilization
of SFTPs to the EMS Agency only after the Medical Director or his /her designees of the EMS
Agency submits a written request to Provider stating the factual basis and reasons why such
copies are necessary. Provider shall respond to the EMS Agency in a timely manner. All such
records, run reports, tapes, and logs shall be retained in Los Angeles County by Provider for the
period of time required by law and by Agency's Prehospital Care Policy Manual, Ref. No. 610.
Copies of any such records, run reports, tapes, and logs submitted to the Medical Director or
his /her designees hereunder may only be used for audit, investigation, or statistical analysis
purposes. Representatives of the Medical Director or the EMS Agency shall comply with all
applicable State and Federal laws relating to confidentiality and shall maintain the confidentiality
of copies of records, run reports, tapes, and logs submitted hereunder and shall disclose any
such materials to third parties only if required by law to do so. Incident reports and other risk
management reports prepared by Provider for its attorneys, which are protected by the attorney-
0 067
client privilege provisions of the Evidence Code, shall not be a subject of disclosure to Agency
under this Paragraph.
J. Maintain a designated medical advisor and /or nurse educator to provide medical oversight
of the utilization of SFTPs.
K. Ensure that all field personnel operating under SFTPs shall receive a standardized orientation
class on SFTP treatment protocols approved by the Medical Director.
L. Utilize SFTPs only when a paramedic rescue unit is staffed such that at least one of the
EMT -Ps assigned to the unit has a minimum of one (1) year's experience as a paramedic and has
received accreditation as an EMT -P in Los Angeles County and each member staffing the unit
has received the standardized SFTP orientation /training program. In the event Provider is unable
to provide the staffing required for SFTP utilization in a paramedic unit, the paramedic unit shall
not utilize SFTPs and shall contact its assigned base hospital for patient care direction and online
medical control provided under Ref. No. 808 in the EMS Agency's Prehospital Care Policy
Manual.
M. Through the Fire Chief of Provider or his designee, review Agreement at least once every two
(2) years in concert with the Medical Director to ensure applicability to then current conditions,
policies, procedures, and protocols relating to SFTPs.
6. 1NDEPEND ENT—CONTRACTOR-STATIS. This Agreement is not intended, and shall not be
construed, to create the relationship of agent, servant, employee, partnership, joint venture, or
association, between either party to this Agreement.
City understands and agrees that all Provider employees rendering prehospital emergency
medical care services under this Agreement are, for purposes of workers' compensation liability,
employees solely of City and not of County.
7. WDEMNIBCAT_ION: Pursuant to the provisions of Sections 895.4 et seq. of the California
Government Code, each party agrees to indemnify and hold the other harmless from all loss or liability
for injury or damage, actual or alleged, to person or property arising out of or resulting from the
indemnifying party's acts or omissions in the performance of this Agreement.
W
0 0GS
In the event of third - .party loss caused by the negligence, wrongful act, or omission of both
parties, each party hereto shall bear financial responsibility in proportion to its percentage of fault as
may be mutually agreed between them or judicially determined.
8. PB9__B1EM- RES-011lTLQN.
A. The Fire Chief of Provider shall name specific individuals within City who are authorized to
assist the Medical Director with problem resolution under this Agreement and to respond to
written requests of the Medical Director for information regarding any perceived SFTP problem
within fourteen (14) calendar days.
B. Provider is encouraged to resolve normal day -to -day operational concerns directly with
involved base hospitals, receiving hospitals, etc. If a problem is not resolved at this level, the Fire
Chief of Provider or his /her designee may refer it to the Medical Director of the EMS Agency for
further review and action.
C. Problems perceived by Provider that have a system wide impact should be referred directly
to the EMS Agency.
9. REVISIONS-TO SFTPs:
A. In all cases where the EMS Agency has proposed a revision to the SFTPs, the Fire Chief of
Provider shall be given prompt written notice by Medical Director or his /her designee of the
specific changes and basis upon which the Agency's action is based. Provider shall be afforded
a right to comment on the proposed changes and request a private meeting with the Medical
Director before implementation of the proposed changes. The Fire Chief of Provider shall have
thirty (30) calendar days following the receipt of such notice within which to file with the Medical
Director comments and a written request for such a meeting to discuss Provider's response to
the Agency's proposed changes.
B. Upon receipt of a Provider request for meeting hereunder, the Medical Director shall schedule
within ten (10) calendar days after the receipt of the request a meeting with Provider
representatives to review the basis for the changes to the SFTPs.
Within ten (10) calendar days following the meeting, the Medical Director shall issue a written
s
0 060
decision to Provider regarding Agency action or proposed action.
Nothing in this Paragraph 9 shall affect County's right to cancel this Agreement under
Paragraph 2.
10. Dl1_E_P_ROCESS•
A. N_QttcP of Adverse Action - In all cases in which the EMS Agency has taken or proposed an
adverse action involving the SFTP program, hereafter set forth, the Fire Chief of Provider shall
be given prompt written notice by the Medical Director or his /her designee of the specific charges
and factual basis upon which the Agency's action is based. With the exception of summary
suspension actions or a summary suspension with intent to terminate action, City and Provider
shall be afforded a right to request an informal meeting with the Medical Director before
implementation of any actions. The Fire Chief of Provider shall have thirty (30) calendar days
following the receipt of such notice within which to file with the Medical Director a written request
for an informal review to discuss Provider's response to the Agency's action or proposed action.
B. Gmunds for Informal Hearing Any one or more of the following actions constitute grounds
for an informal hearing: summary suspensions of Provider's ability to utilize one or all of the
approved SFTPs; summary suspension with intent to terminate Provider's ability to utilize one or
all of the approved SFTPs; summary suspension of one or more of Provider's EMT -Ps
authorization to utilize SFTPs; and summary suspension with intent to terminate any further
utilization of SFTPs by one or more Provider's EMT -Ps.
C. EM_S-Agenv Informal Hearing Procesiures: Upon receipt of a City or Provider request
for hearing hereunder, the Medical Director shall schedule such a hearing within ten (10) calendar
days thereafter with representatives of the Provider and /or City to review the basis for the
adverse action.
Within ten (10) calendar days following the meeting, the Medical Director shall issue a written
decision to City /Provider regarding Agency action or proposed action. With respect to Medical
Director decisions regarding summary suspensions, City /Provider may appeal any such decision
to the Director of the Department of Health Services. Such request shall be in writing and
E
n '7 C
addressed to the Medical Director who will immediately forward same to the Director of the
Department of Health Services for the scheduling of a meeting between EMS Agency staff,
representatives of Provider, and the Director of the Department of Health services to review the
basis for the Medical Director's decision. Following such meeting, the Director of the Department
of Health Services may either sustain the Medical Director's decision or make recommendations
to the Medical Director regarding other disposition of the matter.
Nothing in this Paragraph 10 shall affect County's right to cancel this Agreement under
Paragraph 12.
11. NONDISCRIMINATION.: None of the parties to this Agreement shall employ discriminatory
practices in the performance of the obligations hereunder nor in the employment of personnel,
or in any other respect on the basis of race, color, sex, age, religion, national origin, ancestry, or
physical or mental handicap and shall at all times act in this regard in accordance with
requirements of Federal and State law.
12. NOTICES: Any and all notices required, permitted, or desired to be given hereunder by one
party to the other shall be in writing and shall be delivered to the other party personally or by
United States mail, certified or registered, postage prepaid, return receipt requested, to the
parties at the following addresses and to the attention of the person named. The Medical Director
shall have the authority to issue all notices which are required or permitted by County hereunder.
Addresses and persons to be notified may be changed by one party by giving at least ten (10)
calendar days prior written notice thereof to the other.
A. Notices to County shall be addressed as follows:
(1) Department of Health Services
Emergency Medical Services Agency
5555 Ferguson Drive, Suite 220
Commerce, CA 90022
Attn: Director
(2) Department of Health Services
Contracts and Grants Division
313 North Figueroa Street Sixth Floor East
Los Angeles, CA 90012
Attn. Division Chief
10
0 071
(3) Auditor - Controller
Kenneth Hahn Hall of Administration
500 West Temple Street, Room 525
Los Angeles, CA 90012
Attn: Director
B. Notices to City shall be addressed as follows:
(1) El Segundo Fire Department
314 Main Street
El Segundo, CA 90245
Attn: Fire Chief
IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Agreement
to be subscribed by its Director of Health Services, and City has caused this Agreement to be subscribed in
its behalf by its duly authorized officer, the day; month, and year first above written.
CITY ADMINISTRATIVE OFFICER
By:_
Sandra Jacobs
Mayor
CITY OF EL SEGUNDO FIRE DEPARTMENT
Jacob G. Nielson
Fire Chief
APPROVED AS TO FORM:
CITY ATTORNEY
By: —Zt,L -
A - City Attor y
APPROVED AS TO FORM:
OFFICE OF THE COUNTY COUNSEL
DE WITT CLINTON
County Counsel
By:
COUNTY OF LOS ANGELES
RV.
Mark Finucane
Director of Health Services
APPROVED AS TO PROGRAM:
Department of Health Services
By:
11
Director, Emergency Medical
Services Agency
0 07
APPROVED AS TO CONTRACT
ADMINISTRATION:
Department of Health Services
By:—
Acting Chief, Contracts and
Grants Division
12
APPROVED AS TO FORM BY THE
OFFICE OF THE COUNTY COUNSEL
DE WITT CLINTON
County Counsel
0 0 1,3
EXHIBIT I
STANDING FIELD TREATMENT PROTOCOLS
Protocol
ID Cod
Protocol Title
M2
ALTERED LEVEL OF CONSCIOUSNESS
M4
CHEST PAIN
M6
HYPERTENSION
M9
OVERDOSE /POISONING (Suspected)
M10
RESPIRATORY DISTRESS (Clear /Decreased Breath Sounds /Arrest)
M11
RESPIRATORY DISTRESS (Basilar Rales)
M12
RESPIRATORY DISTRESS (Wheezing)
M13
SEIZURE (Adult)
M14
STROKE /ACUTE NEURO DEFICITS
M15
SYNCOPE
P1
EMERGENCY CHILDBIRTH (Mother)
P2
EMERGENCY CHILDBIRTH (Newborn)
P5
SEIZURE (Pediatric)
T1
ABDOMINAL TRAUMA
T2
BURNS
T3
CHEST TRAUMA
T4
EXTREMITY TRAUMA
T5
HEAD & NECK TRAUMA
T6
MULT- SYSTEM TRAUMA
T7
TRAUMATIC ARREST
0 074
LOS ANGELES COUNTY EMS REPORT
EXHIBIT II
1 TYPE OF SITUATIONS FOUND
❑ NO PATIENT ❑ PAGE 2 INC. #
❑ PT# OF
CENSUUS T.RAC.T I I I I 1 1 1
I USE W EMS W W W W
❑ DOA' IFT DATE 1 I I I
JUR. STA. L�LJ PROP.
❑ ASSIST ONLY' w N E
I I I I
❑ EMTD
INCIDENT LOC. S
STREET NUMBER STREET NAME
TEAM MEMBER Mi CERT M TEAM MEMBER M2 CERT TEAM MEMBER N3
I I
ST TYPE APT # Cr Y CODE
CERT Y TEAM MEMBER 14
CERT k TEAM MEMBER MS 1GERT4
•
P
I / j 7
BLS
ALS
AMB /HEL
A SEQ NO.
NAME
'D -
PROV.
T First Last
E
UNIT
ADDRESS
N Street Apt Crty State Zip
DISP.
T Q D.O.B.1 I I I I I i❑ M ❑ F ®W TEL.( )
I
N • ❑ None ❑ Mild ❑ Mod. ❑ Severe Approx. Wt Kg I IDS.
ARRVL
F
O ❑ Meds' ❑ Allergies' Suspected: ❑ ETOH' ❑ Family Violence /Neglect'
Inquiry Requested*
❑ q rY q
LEFT
AT HOS.
AVAIL
• • • 3 ❑ No Transport ❑ Heli.
•
❑ Amb ❑ Fire ❑ Pvt. Veh
❑ Amb. & Medic ❑ Police
REC. HOSP. (1 only)
❑ Most Access. ❑ EDAP ❑ Req by pt
❑ Trauma ❑ PeriNatal ❑ Other'
❑ PCCC ❑ Diversion I I I
UNCONTROLLABLE IN FIELD
❑ Ext. Hemorrhage ❑ Cardiac Arrest
❑ Airway ❑ Other
®❑
Unavailable ❑ Diabetes ❑ Pos Pregnancy Mo. ❑ COPD
❑ HYpertension
• LL_� L—L—
❑
No Sig. Hist. ❑ Heart Dis. ❑ HX. Current Complaint ❑ Seizure ❑ Other'
M
❑ Abd /Pelvic Pain El BEHavioral F-1 Foreign Body Obs.
❑ Head Pain E] OBstetrics El SEizure
❑Allergic Reaction ❑ Cardiac Arrest Ext. Bleeding
[I Local Neuro Signs'
❑ LAbor ❑ Newborn ❑ Short of Breath
D
I
(Suspected) ❑Chest Pain ❑ PleUritic ❑ GI
❑ Nausea/Vomiting ❑ OD /POisoning ❑ SYncope
• C
❑Altered LOC ❑ DYsrhy. /Palpitations ❑ VAginal
❑Near Drowning El Respiratory Arrest El Weak/Dizzy
L
❑ Apnea Episode ❑ FEver ❑ NOsebleed
❑ Neck/Back Pain ❑ OTher
❑ No Apparent Injuries ❑ BUrns/Shock
❑ Enc. Veh ❑ Seat Belt ❑ Airbag ❑ Assault ❑ Fall
M
B P B P E
— P_ ,s S � --e Ir;-,.-
El With Blunt lnst n > 1 -' Chief M.O.I.
B P
❑ ❑ Minor Lac./ ❑ -� fs' -= ❑ ❑ Abdomen H
❑ Surv. of Fatal Acc.
❑ GSW El Electric Shock
: ❑ ❑ Facial /Dental - - - ° '
❑ EJected from Vehicle
i R!J ❑ Hazmat Exposure
0
❑ ❑ T. Pneumo ❑ -! N -': ❑ ❑ Genital /Buttocks F
❑ EXtrication Required
❑ STabbing ❑ Thermal Burn
❑ ❑ Trauma ❑ ❑ ❑ ❑ Extremities I
❑ Ped /Bike vs. Vehicle
❑ S. I. Accidental ❑ SPorts
Chest
Arrest o= 1 - :. +. ❑ FRactures
❑Motorcycle /Moped
❑ S. I. Intentional El Work Related
❑ ❑ Back ❑ Amputations
❑ Vs. Veh. ❑ HeLmet
❑ OTher ❑ UNknown
L C ❑ Alert ❑ Oriented x4 ❑ PERIL
= ❑ Normal ❑ Clear
❑ Appears Normal
D
O N El AIerT El Disoriented P ❑ Unequal'
Tidal Volume ❑ t ❑ l
❑ N A ^; � nm. 0:3." H
C S ❑ Combative ❑ Normal for t.
P
❑ Wheezes ❑ Rales ❑ Jaundiced
N U [I Responds to Verbal Eye I ❑Pinpoint
❑ RHonchi
❑ BasiLar ❑ Cyanotic ❑ Hot
E N Responds to Pain L ❑ Fixed & Dil.
S
L1 Unequal El Stridor
El Pale E) CoLd
y otor
U 0 ❑ Purposefully
R N El Non-Purposefully Verbal
El Other El Apnea El Flushed ❑Diaphoretic
O S ❑ No Response - - - Y ❑
❑ JVD ❑ Other
FFECT
-- PULSE (R) RESP.
No Taken' - B/P = RATE I RATE
DEFIB
EKG TIME /DRUG DOSE TM# I ROUTE t 1 N
TIME
D
R
U
G
S I c
/ I c
DEFIB EFFECT E
D EKG TIME /DRUG DOSE TM# ROUTE } ♦ N K C
/
G
E
c
(Indicate Team Member # in Space) El OXy INC or M
c
B L1 BN /M T.M. # _ C ❑ SHock Position S El DRessing
E
T Attempt #1 #2 _ #3 _ A ❑ Naso /oro Airway
E ❑ D. Valve /ATV R Direct Pressure U E ❑ SPiint
I Were Cords Visualized? ❑ Y❑ N I
R Esophageal Airway
A ❑Mouth to Mouth C S
U SE Suit C L El Traction Splint
T ❑ THoracostomy E
N
T ❑ BS after ET /EOA W ❑Back Blows/Thrust
A
H L ❑ Vagal Maneuvers UT
❑ Witnessed Arrest L ❑Spinal
A
U ❑ Patient Resisted Intubation
Y ❑ F.B. Removal
I A
N CPR: ❑ Citizen ❑ MEdic T ❑ CHemstrip OA Immobilization
B ❑ Vomitus /Secretions in Airway
❑ Suction
G min. to CPR
E
T ❑ Solid Foreign Body in Airway
I ❑ Blood in Airway Tube ° ❑ Restoration of Pulse ❑ ChildBirth Refused: ❑ Treatment ❑ TRansport
NEl Anatomical Abnormality Size H ❑ No Treatment
❑ REstraints'
Success? El ❑ N R ❑ DNR
❑ OTher
Reviewed by:
..n�,_c.o ro cv nroRi a o� DC�(1 \ /Ifll =D
•AJ,; • ona inlorma:.on Req_,red m Ccmrnenls Sec: c- : ^ sna prSt dad.
EXHIBIT III
County of Los Angeles EMS Provider Agency
Conditions for Provision of TEMIS Software
County, through it's EMS Agency, will:
Give City of El Segundo Fire Department a nonexclusive, nontransferable license to use TEMIS
software and documentation and any software updates for as long as County maintains its software
license contract with Lancet Technology, Inc. or until the Agreement is terminated. Such license
entitles City of El Segundo Fire Department to copy TEMIS software and documentation for back -up
or archive purposes only and does not give Culver City Fire Department the right to sell, lease,
sublease, donate, assign, distribute, or otherwise transfer any right in TEMIS software or
documentation to any other person or entity.
2. In the event of errors in software, use reasonable efforts to promptly rectify the software. Whenever
possible, County shall correct a problem in 24 hours or less. County shall have no such obligation if
the problem(s) is a direct or indirect result of software modifications made without written approval
from County.
In no event shall County be liable for any direct, indirect, incidental, or consequential damages of any
nature whatsoever (including, without limitation, damages -for loss of business profits, business
interruption, loss of information and the like), arising out of the use or inability to use the software,
even if County has been advised of the possibility of such damages. The County does not warrant
that operation of the software will be uninterrupted or error -free or that all errors will be corrected.
Offer a minimum of 16 -hours TEMIS basic software training (to include an EMS Data Collection and
Form Training Manual) and 24 hours of advanced /refresher training per year, for at least two persons
from City of El Segundo Fire Department, to enable Culver City Fire Department personnel to perform
data entry, database maintenance, and basic report generation functions.
City of El Segundo Fire Department will:
1. Install in a reasonably secure area and provide maintenance of personal computer (PC) peripherals
meeting specifications shown in Exhibit IV, attached hereto and incorporated herein by reference.
2. Should County remove all or any portion of TEMIS software required to submit City of El Segundo Fire
Department's data to County, or fail to correct any software errors which prevent City Fire Department
from being able to perform data entry, Culver City Fire Department's obligation to submit data
electronically shall cease, until County has reinstalled the necessary software or corrected the
software errors.
3. Not modify the structure and /or function of the TEMIS application software. The software
configuration provided shall be used exclusively fro the purposes of EMS data collection.
4. Seek telephone assistance from County, whenever TEMIS operation failure occurs, to obtain County
TEMIS software maintenance services.
5. Ensure that all software application modules and all materials, documents, software programs and
documentation, written training documentation and aids, and other items provided by County are
safeguarded and held in confidence. Such means shall include, but not be limited to: requiring each
City Fire Department employee or agent given access to TEMIS software to enter into a written
agreement in the same form identified as Exhibit V, attached hereto and incorporated herein by
reference.
0 076
6. If it is reasonably determined by Director that any repair or recovery of software or data, to the extent
deemed feasible by Director, was necessary due to theft or due City of El Segundo Fire Department's
negligence, City of El Segundo Fire Department shall reimburse County for the repair, replacement, or
recovery cost at a maximum labor rate of $50 per hour.
In the event that the agreement is terminated for any reason, County shall promptly remove all
TEMIS software and City of El Segundo Fire Department shall return to County all TEMIS documentation
(and all copies hereof made by City of El Segundo Fire Department) provided by County to City of El
Segundo Fire Department.
07"
EXHIBIT IV
TEMIS EMS Provider Hardware and Software Specifications
Description
Supplied by El Segundo FD:
Pentium or 586 class PC running Windows or Windows 95
16 MB RAM minimum. 32 MB RAM recommended.
14.4 or faster modem
Mouse
Keyboard
Monitor
Dedicated phone line for data transfer to County
Supplied by County:
Los Angeles EMS Provider Software
0 078
EXHIBIT V
ACKNOWLEDGMENT AND CONFIDENTIALITY AGREEMENT
REGARDING PROVIDER AGENCY DATA COLLECTION OBLIGATIONS
I hereby agree that I will not divulge to any unauthorized person any data or information obtained while
performing work associated with my employer's EMS data obligations. I agree to forward all requests of
the release of any data or information received by me to my employers TEMIS supervisor.
agree to keep all patient and /or agency identifiable TEMIS data confidential and (unless authorized by
the patient or the appropriate agency) to protect these Confidential materials against disclosure to other
than my employer or County authorized employees who have a need to know the information.
agree that all TEMIS software application modules, and all modifications, enhancements, and revisions
thereof and thereto, and all materials, documents, software programs and documentation, written training
documentation, aids, and other items provided to Provider by County for purposes of the Trauma and
Emergency Medicine Information System ( TEMIS) data collection shall be considered confidential. As
such, I will refrain from reproducing, distributing, or disclosing any such confidential County products
except as necessary to perform the Provider's EMS data collection obligation.
I agree to report to my immediate supervisor any and all violations of this agreement by myself and /or by
any other person of which I become aware. I agree to return all Confidential materials to my immediate
supervisor upon completion of my employees data collection obligations or termination of my employment
with my employer, whichever occurs first.
I acknowledge that violation of this agreement will subject me to civil and or criminal action and that the
County of Los Angeles may seek all possible legal redress.
NAME:
(Signature)
NAME:
(Print)
POSITION: _
DATE:
0 079
EXHIBIT VI
EL SEGUDO FIRE DEPARTMENT'S
MONTHLY RUN VOLUME
DATE SENT:
MONTH:
NUMBER OF 9 -1 -1 RESPONSES:
(hand count)
PLEASE SEND TO:
EMS AGENCY
ATTENTION: TEMIS UNIT
5555 FERGUSON DRIVE
SUITE 220
COMMERCE, CA 90022
1 i.1
EL SEGUNDO CITY COUNCIL MEETING DATE: February 17, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Letter of support to Los Angeles Regional Water Quality Control Board (RWQCB) for Chevron Products
Company proposed use of recycled water in their liquid hydrocarbon (LHC) recovery project (no fiscal impact).
RECOMMENDED COUNCIL ACTION:
Approve letter and authorize the Mayor to sign on behalf of the City.
INTRODUCTION AND BACKGROUND:
For several years Chevron has been engaged in a liquid hydrocarbon recovery project to remove the LHC from
soil and aquifers located beneath their refinery property. The present process uses fresh drinking water for
injection into the area of contamination. This action assists/facilitates containment of contaminated water which
is recovered, extracted and then is treated to remove the hydrocarbons. The treated effluent is then discharged
into the ocean by way of a discharge line extending one mile beyond the surf line. This process, which utilizes
approximately 600,000 gallons per day, was permitted and approved through the Regional Water Quality
Control Board (RWQCB), the local enforcement agency for water quality.
DISCUSSION:
Discussion begins on next page.........
ATTACHED SUPPORTING DOCUMENTS:
Draft letter of support of the change to recycled water.
FISCAL IMPACT: None.
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
Date:
PW- FEB17.01 (Monday 2/9/98 11:OQAMy, 81
DISCUSSION:
In a proposal dated March 19, 1997, Chevron applied to the RWQCB and the State Department of Health
Services (DHS) for a permit to use recycled water for the LHC clean up project in place of drinking water.
Chevron's reasons for this request are primarily to be able to conserve the more precious drinking water and
to be able to utilize the reclaimed water which is readily available from the West Basin Municipal Water District
Recycling Facility located directly across Sepulveda Boulevard to the east of the Chevron Facility. Also, there
is a cost savings to Chevron as the recycled water is approximately 50% less expensive than drinking water.
A condition of DHS final approval of this process is the redesignation of the ground water basin that could be
impacted by the injection of the reclaimed water. The portion of the City where the re- designation from drinking
water status to non - drinking water status would be the area west of Sepulveda Boulevard. The groundwater
in this area is known to contain high amounts of sea water (saltwater), and the area is west of the existing fresh
water injection barrier. It is an area that is not considered a potential source of drinking water. The City does
not consider this area as a potential drinking water supply and has no plans for use of the groundwater in this
area in the foreseeable future.
Staff supports this change to recycled water as it not only conserves valuable drinking water but also results
in 600,000 gallons per day less effluent from Hyperion Sewer Treatment Facility being discharged in nearby
coastal waters. The proposed project has been reviewed and tentatively approved by DHS.
Staff recommends support of the Chevron proposal that will conserve more than 600,000 gallons per day of
valuable drinking water for this region. It will also use the same amount of recycled water which means
600,000 gallons less treated sewage is being discharged to the ocean.
Page 2
PW- FEB17.01 (Monday 219198 1100 AM)
DRAFT
February 17, 1998
Wendy Phillips, Chief
Standards and Enforcement Unit
Los Angeles Regional Water Quality Control Board
101 Centre Plaza Drive
Monterey Park, CA 91754 -2156
Dear Ms. Phillips:
71 1 W6111
Re: Support of the use of Recycled Water for Chevron Products Company
Liquid Hydrocarbon Recovery Project
The City of El Segundo supports the efforts of Chevron Products Company in its effort to
use recycled water in its Liquid Hydrocarbon (LHC) recovery project.
As we understand the issue, one of the requirements of the Regional Water Quality Control
Board (RWQCB) is for ground waters that could even remotely be affected by the injection
of recycled water to be removed from Municipal Drinking Water designation. The Chevron
proposal includes a re- designation of ground water under the City of El Segundo bordered
by Imperial Highway on the north, Rosecrans Avenue on the south, Sepulveda Boulevard
on the east and the Pacific Ocean on the west.
Whereas ground water in this area is known to contain high amounts of sea water and
since the area is west of the existing fresh water injection barrier, it is an area that is not
considered a potential source of drinking water. El Segundo does not consider this area as
a potential drinking water supply. There are no plans for use of groundwater in this area in
the foreseeable future.
Approval of the Chevron proposal will conserve more than 600,000 gallons per day of
valuable drinking water for this region. It will also use the same amount of recycled water
which means 600,000 gallons less treated sewage is being discharge to the ocean. For
these reasons, El Segundo supports the Chevron Products Company plan to change from
drinking water to recycled water for its liquid hydrocarbon recovery project.
Sandra Jacobs
Mayor
cc: City Council Members
James W. Morrison, City Manager
Ed Schroder, Director of Public Works
DRAFT
0 083
EL SEGUNDO CITY COUNCIL MEETING DATE: February 17, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Resolution Proclaiming Termination of Local Emergency.
No fiscal impact.
RECOMMENDED COUNCIL ACTION:
Approve Resolution Proclaiming Termination of Local Emergency.
INTRODUCTION AND BACKGROUND:
On February 3, 1998 the City Council approved a Resolution Declaring a Local State of Emergency due to
conditions caused by a severe rain storm. These conditions are no longer present and the City is no longer in a
state of emergency. Therefore, in accordance with Section 1. Chapter 2.44.090 of the El Segundo Municipal
Code, it is recommended that the Resolution Declaring a Local State of Emergency be terminated.
ATTACHED SUPPORTING DOCUMENTS:
Resolution Proclaiming Termination of Local Emergency.
FISCAL IMPACT:
None.
ORIGINATED: Date: February 10, 19
Susan Duenas, Disaster Preparedness Coordinator
e N' Is Fire Chief
c
D BY:
Morrison, City Manager
N TAKEN:
Date:
RESOLUTION PROCLAIMING TERMINATION OF LOCAL EMERGENCY
WHEREAS, a local emergency existed in the City of El Segundo in accordance with the
resolution thereof by the Director of Emergency Services on the 3rd day of February, 1998, and its
ratification by the City Council on the 3rd day of February, 1998, as a result of conditions of extreme
peril to the safety of persons and property caused by a severe rain storm; and
WHEREAS, the situation resulting from said conditions of extreme peril is now deemed to be
within the control of the normal protective services, personnel, equipment, and facilities of and within
said City of El Segundo;
NOW, THEREFORE, the City Council of the City of El Segundo, State of California, does
hereby proclaim the termination of said local emergency.
Dated:
ATTEST:
CITY COUNCIL
City of El Segundo
0 085
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: February 17, 1998
AGENDA HEADING: New Business City Manager
AGENDA DESCRIPTION:
Presentation of FY97 -98 Mid -Year Budget Review, Revised Long Range Forecast, Budgetary
Adjustments, FY98 -99 Budget Calendar, and Consideration of Permanent Change to the Fiscal Year
End from June 30 to September 30 to become effective in 1999.
RECOMMENDED COUNCIL ACTION:
1. Accept Presentation;
2. Authorize Mid -Year Budgetary Adjustments and Review Long Range Financial Forecast
Trends;
3. Discuss proposed change in fiscal year end, and direct staff to take the necessary actions to
effect the change; and
4. Direct staff to proceed with FY 98 -99 Budget Calendar as outlined.
INTRODUCTION AND BACKGROUND:
On July 1, 1997 the City Council adopted the FY97 - 98 operating budget and Capital Improvement Plan.
Included in the budget message was a long range financial forecast indicating the projected fiscal health
through the next five years. The mid- year report typically provides revised forecasts and assumptions
based upon the actual financial information through December 31, 1997, for most general fund revenues
and expenditures. Additional analysis through January and February have been utilized where
significant activity occurs subsequent to December 31 (Business Licenses, Property Taxes and
Franchise taxes.)
DISCUSSION:
(Continued)
ATTACHED SUPPORTING DOCUMENTS:
1) Summary of Estimated Revenues - General Fund for FY 97 -98
2) Summary of Estimated Expenditures - General Fund for FY 97 -98
3) General Fund Trend Forecast as of December 31, 1997
4) General Fund Reserves Projected Trend as of December 31, 1997
5) Forecast Assumptions for General Fund Revenues as of December 31, 1997
6) Forecast Assumptions for General Fund Expenditures as of December 31, 1997
7) Forecast Assumptions for General Fund Reserves as of December 31, 1997 - Primary Assumptions
8) Cash Balance Comparisons
9) Proposed Budget Calendars
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested:This is a status report on the operating budget.
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - YesX No
ORIGINATED: Date:
�2/ "V/" //g,-?/
Eunice Kramer, Finance Director
REVIEWED BY: Date:
Ja s "Mo i son, City Mana�r `'
ACTION TAKEN:
0 086
DISCUSSION:
The attached summary schedules and graphs have been updated to reflect the most recent actual
financial information, a revised forecast for the current fiscal year, and the impact of these changes on
long range projections.
Mid -Year Budgetary Adjustments & Long Range Forecast Trends
Revenue Adjustments (Table 1): In general, the general fund revenues are projected to be
approximately 7.5% higher than forecast at the time of budget adoption as shown in Table 1. The major
increases are in Sales Tax, Planning and Building Fees, and Property Taxes, but these are offset by
lower forecasts on Business License revenues, Interest and Rents and several other miscellaneous
changes.
Expenditure Adjustments (Table 2): Operating expenditures remain within 1.24% of the original
forecast. However, staff has monitored the improved forecast in several areas (lower appeals on
property taxes, higher sales taxes), and during the first 7 months of the year, Council has authorized
certain one -time supplemental appropriations based upon the improved outlook and the strategic
importance of those investments. These budget amendments (repayment of Library debt, 911 Center)
are included in Table 2, together with additional budget adjustments which are recommended at this
time.
General Fund Transfers of $675,000 and $1,100,000 respectively are now forecast for the Liability and
Worker's Compensation Funds. Approximately $96,585 additional personnel costs are also forecast in
the Fire Department due to increased industrial injury absences. And an additional $400,000 is now
forecast to be expended in the current year for LAX Master Plan Intervention. Approximately $100,000
in budgetary savings is forecast overall in the General Fund and reflected in the Nondepartmental
budget.
The Long Range Forecast (Tables 3 through 7)indicates a consistent trend of modest growth in
Revenues and Expenditures through the next five years. Table 3 illustrates an unusual spike in the level
of expenditures for the current FY97 - 98, primarily due to 5 major one time appropriations authorized or
proposed: (1) retirement of Library Debt ($1.2 million); (2) investment in Public Safety Communications
($2.6 million); (3) loan to fund the Golf Course Driving Range Improvements ($200 thousand); (4) LAX
Master Plan Intervention ($750 thousand); and (5) transfer for Self- Insurance Fund Reserves ($1.7
million). These are in addition to approximately $1.8 million in other transfers for capital improvements
and ongoing operations.
Table 4 illustrates the impact on Reserves and reflects the temporary decline in reserves for these
non - recurring outlays. Comparative trends illustrate reserves levels assuming the continuation of the
June 30 fiscal year end, and also restated to reflect the proposed September 30 fiscal year end reserve
levels.
Based upon the most recent information, these graphs, together with Tables 5 - 7 detailing the forecast,
provide a favorable outlook on the fiscal trend for the next 5 years.
Proposed Change in Fiscal Year
Most California cities are on a June 30 fiscal year end. However, state law recently changed to permit
alternate fiscal year ends, and some California cities have moved to a September 30 fiscal year
including Long Beach and Huntington Beach. South Lake Tahoe actually recently incorporated with a
September 30 fiscal year. This change results in a fiscal year consistent with the Federal government,
and it also allows the City to plan and budget for changes in state funding and laws which frequently
occur in late June.
0 087
Advantages
While El Segundo is less reliant on Federal and state funding than most cities, the change in fiscal cycle
would offer several advantages. Given the April elections, this change would allow the City to begin the
budget planning process immediately after a new Council is installed, thus allowing greater input by
newly elected officials (and providing them with an additional 3 months to become familiar with the
organization and funding). Such a change would also result in a more reliable and timely mid - year
budget review since the six months from October 1 through March 31 result in the majority of all City
revenues (almost 70% of the General Fund).
Recreation and Park activities are the greatest in the summer and the current fiscal year end presents a
dilemma in that the revenues from registration are received before June 30 while the expenditures for
the classes and activities occur in the subsequent fiscal year. Staff has taken steps to address this
discrepancy which occurs in the Associated Recreation Activities special revenue fund, by recording the
income as Deferred Revenue when received. However, such measures would not be necessary if the
proposed fiscal year change occurs.
Disadvantages
While the staff feels the above stated benefits warrant consideration of this change, there are potential
negative consequences to such a change. Should the State adopt a budget which reduces the City's
share of revenues effective July 1 st, the final 3 months of the old budget (July, August and September)
would be adversely impacted. It should be noted that this period and the future periods would also be
adversely impacted with the current June 30 fiscal year end, but the budget for the next fiscal year would
still be in the preliminary stages. We also have multi - year public safety labor agreements which have
increases commencing July 1 and which expire in June, 2000, which would impact the final 3 months of
the first fiscal year to be adopted by the Council elected in April, 2000. In general, the more precise
mid -year budget review would provide information on the fiscal health in April so that the City could
react promptly if there were potential budgetary increases during the final 3 months.
The reader will also note that it appears that the ending reserves will decline with this proposed
change, just as a change to a January 31 fiscal year end would cause the ending reserves toappear
to increase. At January 31 the City would have just received 68% of the annual revenues but incurred
only 58% of the expenditures. Conversely, a change to September 30 adds a 3 month period during
which only 15% of the City's reserves are received, but 26.8% of the expenditures are incurred. The
higher expenditures are primarily due to summer recreation programs, public safety overtime, and
certain annual payments that are made during the beginning of a contract year ( insurance premiums,
software maintenance, etc.) During the course of a year reserves increase and decrease, but the fiscal
health should be measured by year to year comparisons. Table 8 reflects the cash balances at 3 points
during the year. The reader can see that the proposed new fiscal year would be at a traditionally low
point during the City's revenue collection cycle. After the conversion to a new fiscal year end, the fully
accrued and audited September 30 year to year comparisons will be more meaningful as our current
June 30 to June 30 comparisons are currently.
Other Considerations which miaht neutralize above advantaaes and /or disadvantaaes
A phased Business License renewal process has been suggested as well as a streamlining of the
contractor business licenses. Either might eventually even out the heavy December - January staff
workload and eventually spread the cash inflow from Business Licenses over time. Such future changes
would somewhat reduce the greater precision of the mid - year review under the new fiscal year.
However, such changes to Business Licenses would have to be carefully considered as it might
introduce greater complexity in administrative and legal areas than could be offset by leveling out the
clerical workload, an improvement which will also occur with planned automation advances.
Council may wish to consider switching the labor contract renewal cycles to October 1 to September 30
in future negotiations and /or retain the current cycle with the expectation that completed negotiations
would enable the city to develop a balanced budget with personnel costs defined before budget adoption
and a much smaller contingency required for the subsequent July 1 increases.
0 088
Given the emerging trend to a September 30 fiscal year end, among California cities and the timing
advantages it provides with our local election cycle, staff recommends that Council direct staff by minute
action to take the necessary steps to effect the change. As staff proceeds, additional Council actions
may be required.
The following is a summary of the revised assumptions and budgetary analysis relied upon in the current
forecast. Unless otherwise directed, these assumptions will be used as the basis to develop the
FY98/99 budget during the time frames outlined in the Budget Calendar attached as Table 9. As stated
earlier, with Council concurrence, the Proposed Budget will be for a 15 month fiscal period.
Current Fiscal Year 97-98 Revised Assumptions and Recommended Budget Adjustments
• Sales Taxes are up and thus the 50% Business License tax (BLT) credit, which means BLT
estimates are off despite higher employment and occupancy. Overall, the combined revenue
from these two major sources are up.
• Overall revenues are up with a modest decline in Interest Income due to lower interest rates.
• A $96,585 increase in fire department costs due to higher rates of industrial injury than
anticipated.
• Council authorized transfer to Golf Course as loan for Driving Range improvements -- $200,000.
• Council authorized transfer to CIP for estimated costs on Public Safety Dispatch Center not
covered by Asset Forfeiture -- $2,256,920.
• Council authorized transfer to Library Debt Service Fund for bonds retired on January 1, 1998 --
$1,240,000.
• Proposed increase in LAX Master Plan Intervention Appropriation of $400,000 in current fiscal
year.
• Proposed transfers to Liability and Workers Compensation Funds to cover additional reserve
requirements identified by actuaries at June 30, 1997 and higher than anticipated costs for the
current fiscal year ($1,110,000 in Workers Compensation Fund, and $675,000 in Liability Fund).
• Printing costs within each department are higher than budgeted since the work is being
contracted out while alternatives to inhouse print shop services are explored. A supplemental
budget transfer may be required prior to year end. Savings would come from nondepartmental
reserve for print shop equipment capital replacements.
Revised Long Range Forecast
The one-time 3 month extension of the fiscal cycle would result in a -$5 +million decline in year
end reserves while maintaining the same level of revenues and expenditures.
However, reserves should be replenished due to surpluses by FY01 - 2 as the local economy
improves, assessed re- valuations and new construction generate property taxes and other local
revenues. Surplus level forecasts are also based upon the premise that all other assumptions
outlined herein prove accurate.
Cautions related to the revised forecast
While this forecast significantly improves the outlook as better information is available, it is important to
recognize several underlying assumptions in the current and prior forecasts, namely:
All pending claims and /or litigation will be resolved in favor of the City with defense /settlement
costs within the amounts reserved by the City on advise of Counsel and /or the Claims
Administrator.
Actuarial reserves accurately approximate the liability for incidents which have been Incurred But
Not Reported. Given the strong El Nino warnings and our recent flooding, these assumptions
may be tenuous.
0 Ogg
• Sales tax will experience a sustained growth through FY99 - 00 and level off with any appreciable
losses offset by other sales tax generators attracted through our Economic Development
program. (Delays in detailed data on 3rd quarter sales tax necessitated a reliance on older
information and general trend projections from remittances in this forecast. Information 3rd
quarter may require revised assumptions.
• Business License tax will stabilize, with job losses offset by business expansion sufficient to
match the 2% projected inflation, and increased Sales Tax Credits.
• Property value declines have bottomed out and all appeal refunds will be paid off by 1999 - 00
with a maximum liability remaining of $300,000.
• Inflation will remain at 2% during the 5 year horizon on all city expenditures (except Police and
Fire approved salary adjustments) and economic development will provide sufficient job growth,
utility usage and other fee related city services to generate revenue growth in local revenues with
no increases or changes to the fee structure.
• LAX Master Plan intervention efforts authorized in current fiscal year plus $100,000 in FY98 - 99
will be adequate to accomplish the community's objectives.
• Hyperion costs are based upon January 16, 1998 estimates provided by Los Angeles under the
new proposed allocation option.
• No new services will be added(or ongoing programs expanded) unless the additional cost of
the program or service can be fully funded by new revenues.
• No changes in the allocation of revenues from other governmental units or adverse court
decisions related to revenues received or collected by the City.
• No significant variation in consumption of water or change in operating requirements that would
adversely impact the fiscal health of the water fund, necessitating use of General Fund reserves
to maintain operating levels.
Conclusion:
The mice -year forecast is an effort to closely monitor the financial health of the City's general funds, and
identify early any positive or negative budgetary impact.
With regard to other funds, the information available at mid - year does indicate that certain budgetary
variances may develop in other funds, although in many instances the revenues and expenditures do not
occur consistently throughout the year. Staff will continue to evaluate the special revenue and other
funds and will return with additional information should significant variances warrant.
After the staff presentation, it is recommended that Council
• Accept Presentation;
• Authorize Mid -Year Budgetary Adjustments and Review Long Range Financial Forecast Trends;
• Discuss proposed change in fiscal year end, and direct staff to take the necessary actions to
effect the change; and
• Direct staff to proceed with FY 98 -99 Budget Calendar as outlined.
Staff is available to answer any questions on the forecast, and the recommended budget adjustments.
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CITY OF EL SEGUNDO BUDGET CALENDAR TABLE 9
FISCAL YEAR 1998/99
101W f
12/18/97 Department Heads Departments submit CIP requests, including project descriptions,
justifications, cost estimates, proposed funding source(s), and cost
savings, if any. Changes to current CIP budget should also be
submitted at this time.
1/7/98 CIPAC CIPAC will meet to review and rate proposed CIP projects pending
to Finance Department City Council direction. Finance will prepare year -end estimated
3/27/98 expenditures for current projects and estimated year -end fund
balances.
1/12/98 Budget Analyst
to
2/13/98
Update equipment replacement schedule.
1/26/98 Budget Analyst Finance department to distribute budget packet including a
Finance Secretary calendar, budgeting guidelines, expenditure worksheets with
instructions, capital request forms, and diskettes for updating of all
narratives. Shared network drive will be utilized where available.
1/26/98 Department Heads Departmental preparation of: I) FY 1997/98 estimated expenditures
to at 6/30/98; 2) FY 1998/99 budget requests in accordance with the
2/6/98 City Manager's guidelines; 3) list of prioritized supplemental
budget requests; 4) departmental and divisional narratives; 5)
proposed reorganizations or program changes.
2/6/98
Department Heads
Submit the following items to the Budget Analyst: 1) all
departmental preliminary budget requests; 2) narratives; 3)
prioritized supplemental requests; 4) requests for reorganizations or
program changes; 5) listings of all contracts which are considered
uncontrollable due to legal contractual obligations.
2/6/98
Department Heads
Departmental preparation of: 1) FY 1997/98 estimated revenues at
to
6/30/98, if applicable; 2) proposed fee increases as of July 1, 1998
2/16/98
in accordance with City ordinances, if applicable; 3) FY 1998/99
estimated revenues, if applicable.
2/16/98
Department Heads
Submit the following items to the Budget Analyst: 1) revenue
worksheets; 2) proposed fee increases.
2/5/98
Director of Finance
Prepare revenue and mid -year budget review.
to
Assistant Finance
2/17/98
Director
2/6/98
Budget Analyst
Finance Department inputs and compiles estimated revenues and
to
Finance Secretary
budget requests, and prepares budget worksheets, narratives and
3/4/98
capital requests for submission to the City Manager and distribution
to Department Heads in preparation for budget sessions.
2/17/98 City Manager
Final Budget calendar to be presented to City Council.
0 099
2/17/98
3/4/98
to
3/13/98
3/16/98
to
3/25/98
3/25/98
3/30/98
4/1/98
4/15/98
4/2/98
to
5/7/98
5/12/98
CITY OF EL SEGUNDO BUDGET CALENDAR (CONTINUED) TABLE 9 (Cont)
FISCAL YEAR 1998/99
Responsibility
City Council
Presentation to City Council of mid -year budget review pertaining
City Manager
to projected year -end fund balances, discuss estimated revenues lot
Finance Department
FY 1997/98 and the five -year projection of revenues, expenditures,
Department Heads
and fund balances.
City Manager
Department budget sessions with the Budget Committee to discuss
Finance Department
departmental budgets, departmental narratives, and proposed
Department Heads
reorganizations or program changes.
Budget Analyst Finance recalculates preliminary budget totals based on adjustment~
Assistant Finance made during departmental budget sessions; prepares diskettes Im
Director distribution to departments; submits revised numbers to the ()ty
Manager for review.
Budget Analyst Finance distributes diskettes to departments for detailed line item
descriptions and finalized budget narratives. Shared network drive
will be utilized where available.
Department Heads
City Manager
Finance Department
Public Works Dept
Budget Analyst
City Council
5/19/98 City Council
to Department Heads
6/2/98 Assistant Finance
Director
Budget Analyst
6/2/98 City Council
6/16/98 City Council
Departments return completed diskettes or updates completed on
shared network drive where available to the Budget Analyst.
Finance Department reviews and finalizes revised budget totals,
narratives, and capital equipment requests with the City Manager.
Public Works submits preliminary CIP program to the City
Manager for review pending City Council direction.
Finance Department compiles and prints preliminary budget.
City Council receives preliminary operating and CIP budgets and
sets dates for budget workshops and public hearings.
City Council workshop on operating and CIP budgets.
City Council holds a public hearing on the FY 1998/99 annual
operating budget and the FY 1998/2003 CIP budget.
City Council adopts the FY 1998/99 annual operating budget, the
FY 1998/2003 CIP budget, and the appropriations limit.
0 100
MEMORAND LJD+i
TO: MAYOR AND ALL MEMBERS OF THE EL SEGUNDO CITY COUNCIL
FROM: MIRE GORDON
RE: EXPLANATION OF CITY AND SCHOOL DISTRICT AGREEMENT TO
DEVELOPNOW SOFTBALL DIAMONDS AT EL SEGUNDO JUNIOR HIGH SCHOOL
(FORMERLY THE RAIDER FACILITY)
DATE: FEBRUARY 11, 1998
Over the past several weeks, the education sub- coz=ittee of the
City Council and School District, along with representatives from
Bobby Sox and Little League have been working together to develop
a plan to construct two new softball /baseball diamonds at El
Segundo Junior High School. The diamonds will primarily be used by
the Bobby Sox program to relieve the overcrowded conditions
currently being experienced by their program at Recreation Park and
Richmond School.
Under the plan agreed upon by the sub - committee, the School
District would contract with the city to construct the diamonds.
All of the expense associated with the development would be paid
for by the district (some of the district's expenses will be paid
by Bobby Sox). The citys only responsibility will be to contract
and supervise the actual consturction.
I recommend the city enter into the agreement. The end product of
the two diamonds will resolve a tremendous demand currently being
experienced within the city.
0 101
City of El Segundo
Inter Departmental Correspondence
February 10, 1998
To: City Council
From: Nancy Wernick, Mayor Pro Tem
Subject: Agenda Item for February 17, 1998 meeting
AGENDA DESCRIPTION: Consideration for zoning text review once a year rather than
quarterly similar to the CIP program and budget.
RECOMMENDED COUNCIL ACTION: Discussion and possible action.
Due to the reasons stated at the February 3, 1998 City Council meeting, I am requesting
that consideration be given for zoning text review once a year rather than quarterly similar to the
CIP program and budget. This would not include any zoning text amendments necessary to
accomplish any general plan amendments (GPA) that might be brought forth during the year. It
is strictly for zoning text.
0 102