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1998 FEB 03 CC PACKETAGENDA
• EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark
✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting.
Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public
Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent,
if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office
at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general
description of the business to be transacted or discussed at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, February 3, 1998 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Councilman Mike Gordon
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et seq.) for the purposes of conferring with the City's
Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation;
and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's
Labor Negotiators as follows:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) -
1. City of Los Angeles v. County Sanitation Districts, LASC Case No. BC 034185
2. In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further public
statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -7- matters.
02- 03- 98.5pm
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Interview of Recruiters for City
Manager position.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
ADJOURNMENT
POSTED:
DATE
TIME 3
NAME
02 -03- 98.5pm 2
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: City Manager, New Business
AGENDA DESCRIPTION:
It is proposed that the City of El Segundo design, construct and operate a public safety communications center to
serve both police and fire dispatching duties and to be funded by Asset Forfeiture and General Funds.
RECOMMENDED COUNCIL ACTION:
1. Approve staff recommendations to proceed with the multi -phase development of a stand -alone dispatch
center as outlined in the attached staff report.
2. Extend The Warner Group's contract #2492 by amending their scope of duties and funding schedule.
3. Approve to solicit an architectural Request For Proposal.
4. Initiate discussions and negotiations for assets vested with the SBRPCA.
5 Initiate discussions with potential customer agencies for future dispatch services.
INTRODUCTION AND BACKGROUND:
El Segundo is currently participating in a Joint Powers Agreement which provides public safety dispatching for the
cities of Hawthorne, Gardena, Manhattan Beach and El Segundo. The South Bay Regional Public Communications
Authority (SBRPCA) was originally designed in 1974 and, although this service has been effective in the past, we have
determined that it is not meeting El Segundo's expectations. This position was supported by a "Public Safety
Communications Dispatch Center Assessment" conducted by The Warner Group in August, 1997. According to the
assessment, the SBRPCA is not meeting a significant number of the needs and requirements that are both necessary
and expected by the City of El Segundo.
Despite the noted problems and findings, The Warner Group recommended that El Segundo remain with the
SBRPCA, with the stipulation that the Authority accomplish specified improvements. If satisfactory progress toward
achieving these improvements was not realized by January 1, 1998, El Segundo should immediately move toward
implementing a stand -alone dispatching operation.
To date, some progress has been gained in the area of strategic and action planning, however, a commitment to
proceed with the plan and address the necessary improvements has not been substantially demonstrated.
DISCUSSION:
Based upon our analysis and the findings of the study, it is recommended that the City follow the advise of The Warner
Group and take the aforementioned actions toward implementing a stand -alone communications center. The amount
requested covers first year start-up costs including one -month personnel cost.
ATTACHED SUPPORTING DOCUMENTS:
Staff Reoort from Chief Grimmond to City Manager, James W. Morrison.
FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: X
Amount Requested: $1,934,411 from G /F, $ 924,678 remaining from A/F
Project/Account Budget: $
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes X No
ORIGINATED: Date: January 28, 1998
m Chief of`Police Jae ielson, Fire Chief
7111VED BY: Date:
FL -JA, ..:.n1•nIl%11Q , Mai - • -
TAKEN:
PD -1 -1 of 6 - 1/26/98, 4:00 pm
at f
Inter - Departmental Correspondence
January 26, 1998
To: James W. Morrison, City Manager
From: Tim Grimmond, Chief of Po
Subject: Communications Center
NUMOW
It is proposed that the City of El Segundo design, construct and operate a public safety communications center
to serve both police and fire dispatching duties for the City. This proposition is based on an overall analysis
of our existing dispatching environment which does not meet the public safety needs and requirements of this
City. It is our intent to design and build considerations into the center to accommodate potential customers
which would be financially and operationally beneficial to the success of the overall project.
It is planned that the technology utilized will provide voice and data transmissions utilizing Mobile Data
Computers (MDC) and Computer Aided Dispatching (CAD) software that will integrate with our existing
Records Management System (RMS). The proposed center should improve receipt of calls and overall
response times, record keeping, statistical analysis, and provide a more efficient and effective method of
providing public safety services to the community. It is anticipated that the communication center would
become operational by July 1, 1999.
BACKGROUND:
El Segundo is currently participating in a Joint Powers Agreement which provides public safety dispatching
for the cities of Hawthorne, Gardena, Manhattan Beach and El Segundo. The South Bay Regional Public
Communications Authority (SBRPCA) was originally designed in 1974 and, although this service has been
effective in the past, we have determined that it is not meeting El Segundo's expectations. This position was
supported by a "Public Safety Communications Dispatch Center Assessment" conducted by The Warner Group
in August, 1997. According to the assessment, the SBRPCA is not meeting a significant number of the needs
and requirements that are both necessary and expected by the City of El Segundo.
Some of the key findings and existing problems include:
• The current SBRPCA public safety systems are failing and significant upgrades are required.
The financial constraints of member cities hamper the SBRPCA's ability to make necessary
improvements.
There is a lack of consensus on the priorities for SBRPCA improvements.
Current informal decision - making processes circumvent SBRPCA bylaws and in turn individual agency
agendas overshadow the issues at hand.
PD -1 -2 of 6 - 1/26/98, 4:00 pm
• The SBRPCA Executive Director position is currently filled with an interim director and uncertainty
exists for a future permanent replacement.
• There is an inability to customize services which meet specific needs of the member agencies.
• There are delayed call and response times due to high incident volumes and operating procedures.
• The SBRPCA facility will need to be vacated as soon as June 1998.
Nonetheless, The Warner Group recommended that El Segundo remain with the SBRPCA, with the stipulation
that the Authority accomplish the specified improvements. If satisfactory progress toward achieving these
improvements was not realized by January 1, 1998, the report further recommended that El Segundo should
immediately move toward implementing a stand -alone dispatching operation.
In a letter dated September 25, 1997, following the recommendations of The Warner Group, the City advised
the SBRPCA and its member agencies of our intent to make future notification of withdrawal from the Joint
Powers Agreement should satisfactory progress not be accomplished. To date, some progress has been gained
by the SBRPCA in the area of strategic and action planning, however, a commitment to proceed with the plan
and address the necessary improvements has not been substantially demonstrated. This lack of commitment
is particularly evident in the area of financial planning and obligation. Additionally, we are approaching the
dates identified by the property owner, the Centinela Valley Union High School District, for which they intend
to re- occupy their property.
RECOMMENDATIONS:
In accordance with the September 25ffi correspondence, and following an Authority hosted "Team Building
Workshop" on January 24, 1998, it has been determined by city officials that there has been a lack of
significant progress made by the SBRPCA member cities in the areas of governance, enhanced technology,
financial planning and overall commitment from member agencies. Therefore, it is now recommended that
the City move forward toward developing a stand -alone communications center capable of accommodating
additional customers by approving the following actions:
1. Approve the 911 Communications Project and proceed with building a stand -alone communications
center with the potential of contracting with additional agencies.
2. Due to The Warner Group's extensive background knowledge of the City's communication issues, their
proven capabilities, and their resources for dispatch center design and operation, it is requested that
their contract ( #2492) be extended to enable continuing consultant services on this project. An
amendment should be made to include the additional scope of duties and funding schedule as outlined
in their proposal. Refer Attachment "A ". The Warner Group will provide the necessary tasks to
coordinate the development of the new communications and dispatch systems, as well as facility
improvements. Their assistance during the design, procurement, contract negotiations, implementation
and acceptance phases of this project will ensure that the migration is a complete success. In addition,
The Warner Group will prepare an economic analysis that will estimate the costs of implementing and
operating the proposed communications center while meeting the needs and requirements of our City.
PD -1 -3 of 6 - 1/26/98, 4:00 pm
3. In addition, it is recommended that the issue of assets and FCC licenses be immediately addressed.
According to the SBRPCA Strategic /Action Plan dated October, 1997, the Authority's reserve funds
total in excess of $2 million. It is estimated that approximately $352,000 was contributed by, and is
an asset of the City. Additionally, the SBRPCA holds license to, and currently utilizes one 800 MHZ,
three VHF, and five UHF frequencies for voice and data transmissions. A committee including the
Mayor, City Manager and Staff Support should be formed to formally address these issues and
approval is requested to proceed with negotiations.
4. It is our recommendation that the existing office area in the basement of city hall, approximately 1500
sq. ft., be utilized to accommodate the communications center. This will require site - specific design
and modifications to ensure American Disability Act (ADA) compliance. To begin this fourth task,
approval to solicit an architectural Request for Proposal is requested. It is anticipated that we will
return for further council approval to award the design contract.
5. It is further recommended that approval be granted for the City to initiate discussions for future service
with potential customer agencies including the City of Hermosa Beach.
PD -1-4 of 6 - 1/26/98, 4:00 pm
FISCAL IMPACT:
Preliminary cost estimates for operating a stand -alone communication center over a five
year period total $8.65 million. The initial year, including start up costs, are expected to
be approximately $3.89 million. At this point, these costs estimates are "worst case" on
the high side in that they include possible funding necessary for frequency acquisition, as
well as the purchase of voice radio and emergency telephone systems, should that be
necessary. Conversely, E -911 PSAP costs will be at least partially reimbursed by the
State. The annual operational budget is anticipated to be about $1.19 million. Asset
forfeiture fund balance for FY 97 -98, estimated at approximately $904,000 is available to
cover some of the initial start-up costs, however, some initial and all on -going costs will
necessitate funding via the general fund.
COST ESTIMATE BREAKDOWN:
The Warner Group consulting services
START -UP COSTS
Facility Upgrades (Architect $60k, Construction $150k, & Misc. $40k)
5 Dispatch Consoles (CRTs, Furniture, etc.)
E -911 Telephone PSAP System & Logging Recorder
Radio Equipment & Frequencies
Furniture (Break Room, Equipment Room, Manager's Office, Etc.)
Miscellaneous Items: Copy & Fax Machines
Computers Printer
Administrative Telephones/Related Equipment
24 Mobile Data Computers/Hardware (Police and Fire Units)
West Covina & Dewey Mobile Data Software
RAM Controller/Hardware
RAM Software
Report Writing Software (Expeditors International)
West Covina CAD Software (5 Users)
$125,000
250,000
450,000
200,000*
1,390,000*
35,000
3,500
5,500
8,000
208,800
52,000
8,000
3,000
25,000
17,500
TOTAL START -UP $2.781,300
PD -1 -5 of 6 - 1/26/98, 4:00 Pm
COST ESTIMATE (CONTINUED)
ANNUAL COSTS
Dedicated 56k Telephone Line to West Covina
$ 3,263 **
West Covina Hardware Service (HP Box)
18,000 **
West Covina Software Service (CAD/RMS)
15,000 **
West Covina Software Service (MDC)
5,000
Dedicated Telephone Line to RAM (Shared with Corona PD)
1,200
RAM Mobile Data Software (15 @ $99.00 / 3 @ $55.00 per month)
19,800
Equipment Replacement Fund
50,000
Telecommunications Fees
51,000
Personnel: 14 F/T Communication Dispatchers
721,392
2 P/T Communication Dispatchers
26,100
3 Communication Dispatch Supervisors
185,976
Equipment & Technical Maintenance Costs
45,000
Miscellaneous & Contingency
50,000
TOTAL ANNUAL COSTS $1,191,731
* Costs are dependent on circumstances
* * Currently paying annual
PD -1 -6 of 6 - 1/26/98, 4:00 pm
City of E1 Segundo
INTER - DEPARTMENTAL CORRESPONDENCE
To:
From:
Subject:
James W. Morrison
Tim Grimmond, Chief of Pol'
1998 PTA "School is Cool" 5K Run/Walk
January 26, 1998
The El Segundo Unified School District has sent us a letter requesting City support for their
6th annual "School is Cool" 5k Run/Walk. The race will be held on Saturday, March 21,
1998, and will follow the same course as in the prior years. The PTA will arrange to
provide a liability bond and traffic monitor volunteers. The event will require the service of
three (3) motor officers and four (4) cadets. Motor officers will be compensated at the time
and one -half overtime rate. The starting point and finish will be at Center Street and Palm
Avenue and will cover surrounding streets in the area.
EVENT MANPOWER (2.0 hours shift)
Police
Three motor officers
Four cadets
Plannina
Traffic Division Support
$163.99
$ 96.56
3 Hours $140.00
Street Department $ 40.00
No exceptional costs related to this event. Sign posting and traffic delineator delivery will
occur during work week. The cost of these services are estimated to be $40.00. No crew
required day of the event.
TOTAL: $440.55
TG:MT /sn
0 002
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Continued public hearing on the following proposed (Third quarter) amendments to the General Plan, Zoning Code,
and Local Coastal Program: 1) Mini - Variances, 2 -1) Detached Accessory Buildings and 2 -11) Accessory Buildings,
3) Residential Wall Heights, 4) Signs, 5) School Parking, 6) Coastal Development Permits, 7) TDR's - Transfer
of Development Rights, and 8) Amplified Sound Permits; and, a Negative Declaration of Environmental Impacts
in accordance with CEQA. Environmental Assessment EA -419, General Plan Amendment GPA 97 -3 and Zone Text
Amendment ZTA 97 -3, third quarter Amendments. Applicant: City of El Segundo - (Citywide Amendments) and
Hughes Electronics (TDB's - Transfer of Development Rights).
RECOMMENDED COUNCIL ACTION:
1) Hold continued public hearing;
2) Discussion;
3) Direct staff to draft Ordinance consistent with City Council direction; and,
4) Schedule Continued public hearing for introduction and first reading of Ordinance on February 17, 1998;
and /or,
5) Other possible action /direction.
INTRODUCTION AND BACKGROUND:
On January 20, 1998, the City Council held a public hearing (continued from December 2 and November 18, 1997)
and continued the proposed Third Quarter amendments to the General Plan, Zoning Code and Local Coastal Program
to tonight's meeting without discussion. On January 3, 1998, a Joint City Council /Planning Commission bus
tour /workshop was conducted to view examples of the issues which have given rise to the proposed revisions to the
Zoning Code. Then on January 6, 1998, the City Council held a special joint public workshop /hearing to discuss the
proposed third quarter General Plan and Zone Text Amendments.
The Council directed staff to prepare revisions to the proposed amendments for Council review and prepare an
Ordinance for introduction. Staff has revised the exhibits to reflect the direction of the Council and to provide the
Council another opportunity to review the revised language before the Ordinance is prepared. A draft Ordinance will
be presented to the Council for introduction on February 17, 1998.
ATTACHED SUPPORTING DOCUMENTS:
draft GPA's & ZTA's, dated February 3, 1998 - Exhibits 1 through 8.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
None. Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes No
ORIGINATED: 11 Date: January 27, 1998
W.
TAKEN:
)I
Dire for of Planning and Bu
er
Date: J
p:\zoning\ea419\ea419-6.ais
0 003
GPA/ZTA Page 2
City Council Staff Report
February 3, 1998
DISCUSSION:
The following discussion provides a brief background of each of the eight proposed Amendments, together with a
discussion of the directions provided by the City Council. A brief summary of the City Council's direction is shown at
the beginning of each subject in bold type. Several of the proposed amendments may require multiple amendments
such as a General Plan Amendment (GPA) and Zone Text Amendment (ZTA); and, therefore they have been
organized so that there is only one discussion for each item to avoid duplication. Each proposed amendment also has
multiple ed1i11 MAteetrt exhibits associated with it. Each exhibit has been labeled with a header to easily cross -
reference the exhibit to the appropriate proposed Amendment.
Mini - Variance - Do not establish new mini - variance procedures using the current Adjustment process.
Reorganize the current Adjustment Chapter (20.78) for clarification only, and to require that the
Planning Commission Receive and File the Director of Planning and Building Safety's decisions on
any Adjustments (ZTA). (Exhibit 1)
On January 6, 1998, the City Council and Planning Commission reviewed the proposed amendment to establish
procedures for a mini - variance (adjustment) process which would accommodate minor deviations from certain
development standards. Upon review of the proposals, and in light of the examples viewed during the January 3,
1998 bus tour, the consensus of the Council was to not implement the proposed mini - variance process. The Council
expressed concern that the proposed amendment was too broadly written, that it would reduce the required findings
for a variance, and would give undue discretion to staff. The Council directed staff and the Planning Commission to
examine more narrowly focused sections of the Zoning Code in which a streamlined review process for minor
deviations from certain development standards could be effective. Staff requests that the Council confirm that they
accepted the Planning Commission's recommendation to revise the Adjustment procedures, as this portion of the
amendment was discussed (only) at the January 6, 1998 joint workshop.
2. I. Detached Accessory Buildings - Revise definitions of Accessory (20.08.020) and Kitchen
(20.08.505). Require new dwelling units, and additions to dwelling units, to be internally
integrated and connected and if not, then require buildings to meet the requirements of
detached accessory buildings. Do not require garages to be internally integrated with the
dwelling unit. Maintain requirement for accessory structure covenant. (ZTA) {Exhibit 2)
Accessory Buildings - Do not prohibit toilets, sinks, or limit electrical and plumbing, in
detached accessory structures; but prohibit garbage disposals and "R" Occupancy (UBC).
(ZTA) {Exhibit 2)
On January 6, 1998, the City Council reviewed the Planning Commission's recommendations to revise the
requirements for accessory structures, and the consensus of the Council was as follows: 1) require internal integration
of an accessory structure, to be considered as part of the main dwelling unit; 2) prohibit garbage disposals in detached
accessory structures; 3) allow toilets in attached garages even if the garage does not have internal integration with
the rest of the main dwelling unit; 4) do not limit the number of plumbing fixtures, the size of pipes and gas lines, or
electrical voltage; 5) continue the current code provisions which limit detached accessory structures to one floor in
height, prohibit sleeping, and cooking and bathing facilities, and require a recorded covenant; and, 6) prohibit "R"
Occupancy.
Staff has added text to reflect that "R" Occupancies, as defined by the Uniform Building Code, would be prohibited in
detached accessory structures. Since this prohibition prevents dwelling units, which by UBC definition must contain
sanitation (i.e. sink and toilet), the revised text includes an exception for sinks and toilets to clarify that they are
permitted in detached accessory structures. These amendments would not prohibit uses such as sewing rooms,
rumpus rooms, home offices, or game rooms.
Additionally, staff and the Planning Commission were directed to further review types of uses which should be
prohibited in detached accessory structures, and to consider allowing a second story for storage and other possible
uses. If the Council desires to amend the Code to allow second floors in detached accessory buildings at this time,
the City Attorney has indicated that there has been adequate discussion at the Planning Commission level on this
issue and therefore, the Council could take action at this time.
0 004
GPA/ZTA Page 3
City Council Staff Report
February 3, 1998
3. Wall Heights - Revise standards for residential wall heights to limit fill to less than 3 feet in setback
areas and 6 feet outside of setback areas. (ZTA) {Exhibit 3)
On January 6, 1998, the City Council reviewed the Planning Commissions recommendation to permit 6 foot retaining
walls to be topped by a 6 foot tall solid wall along the rear of a property. The Commission did not have a
recommendation for modifying the current height limits of walls along the side property lines. The consensus of the
Council, after discussion the potential impacts of retaining walls on neighboring properties, was to direct staff to revise
the standards for wall height to permit a wall to retain a maximum of 3 feet of fill when the wall is located in any
required setback. The overall height of the wall could still be 6 feet with an open work fence above it. The current Code
which allows 6 feet of fill would also still be permitted for walls which are not located in the setback areas. The Council
agreed not to modify the requirements for retaining walls which protect a cut.
However, staff requests that the Council clarify several outstanding issues related to the modifications to fence and
wall heights, as depicted in the attached Exhibits. Exhibit 3 (page 2 of 2) illustrates three options for regulating wall
heights on too of the 3 foot retaining wall.
OPTION A - Allow 3 foot retaining wall, plus 3 foot solid wall, plus 48 inch open work fence in the side and rear
setbacks. Allow 3 foot retaining wall, plus 6 inch solid wall in front setback. This would allow a 7 foot wall (retaining
and open work) above the 3 foot retaining wall - (10 feet total) in the rear and side setbacks.
OPTION B - Allow 3 foot retaining wall, plus 3 foot maximum solid wall, plus 48 inch maximum open work fence in the
side and rear setbacks, but limit the wall /fence height above the fill to 6 feet. Allow 3 foot retaining wall, plus 6 inch
solid wall in front setback. This would allow a 6 foot wall (retaining and open work) above the 3 foot retaining wall (9
feet total) in the rear and side setbacks.
OPTION C - Allow 3 foot retaining wall plus 48 inch open work fence in the side and rear setbacks.
Staff requests that the Council review these three (3) options and provide direction on which option it wants
incorporated into the Zoning Code. Additionally, staff requests clarification on if a 48 inch open work fence should be
permitted on top of a 3 foot high retaining wall in a front yard setback, as illustrated with Option C. The Uniform
Building Code (Section 509) generally does not require any protective fencing (guardrail) on top of a retaining wall
around a yard unless there is a pool in the yard.
4. i n - Revise Sign requirements, except pole signs and political signs (ZTA). {Exhibit 4)
After receiving input from members of the community, the City Council, on January 6, 1998, reviewed the proposed
revisions to the Sign Code (Chapter 20.60 of the El Segundo Municipal Code) and took the following actions on
specific proposed revisions:
1. Off -Site Signaae - The consensus of the Council was to maintain the City's ban on Billboards (off -site
signage in excess of 500 square feet) and the current prohibition on off -site signs within 500 feet of a State
or County Highway. The Council also expressed an interest in possibly permitting certain off -site directional
signs to help businesses which may not be visible from the main thoroughfares in the City and staff has added
language to address this (Section 20.60.080 G). The Council also discussed provisions in the Sign Code to
permit "gateway' and other promotional signs for the City. Staff believes proposed language in the exemption
and public right -of -way sections (Sections 29.60.100 and 20.60.120) in the Sign Code would enable the City
to establish such signage.
2. Pole Signs - The Council majority agreed that it was not appropriate to adopt a General Plan Amendment
which would discourage pole signs in the City until further study is conducted by staff and the Planning
Commission on the appropriate use of pole signs in different parts of the City. The Council accepted the
recommendation of the Planning Commission and staff to bring this item back at a future date with additional
analysis, including a survey of pole sign requirements in other cities, separate from the third quarter
amendments, in order to avoid delaying the rest of the sign amendments and the overall third quarter review.
0 005
GPA/ZTA
City Council Staff Report
February 3, 1998
Page 4
Announcement Signs - The consensus of the Council was to accept the recommendation of the Planning
Commission to add a one year maximum duration for which Announcement Signs (Section 20.60.080 H4.)
could be used for a new development or business. However, no apparent consensus was reached regarding
staff's recommendation to permit announcement signs greater than 100 square feet east of Sepulveda
Boulevard. Therefore, staff would suggest that the City Council consider allowing 150 square feet of signage
east of Sepulveda, and provide further direction on this issue.
4. Political Signs - The consensus of the Council was to retain the existing regulations for political signs which
permit signs to be a maximum of four (4) square feet, instead of allowing the larger signs as recommended
by the Planning Commission and City Attorney.
5. Flashing and Moving Signs - The Council directed staff to revise the sign requirements for flashing and
moving signs to clarify that flashing and moving signs would only be prohibited if the colors in the sign or their
location would interfere with vehicular safety (Section 20.60.110 I.). Council consensus was to not accept the
Planning Commissions recommendation to prohibit all flashing and moving signs, with specific exemptions.
6. Temporary Signs - The City Council accepted the recommendation of the Planning Commission and staff
to list animals or human beings used as temporary signage in subsection of Section (20.60.080 H.), provided
they would not be located on public property or in the public right -of -way.
7. Public Right -of -Way Signs - Pursuant to the recommendation of the Planning Commission, staff, and the
City Attorney, the consensus of the City Council was to ensure that no new right was being granted for signs
in the public right -of -way, by deleting Section 20.60.120 B., which allows temporary signs in the public right -of-
way. Since all public signs, emergency, and construction signs are covered in other subsections of this
section, the Council felt it appropriate to eliminate this subsection to prevent signs such as political, real
estate, open house or garage sale signs from being placed in the public right -of -way.
8. Murals and Works of Art - The consensus of the City Council was to accept the recommendation of the
Planning Commission to include regulations for murals in the Sign Code in order to avoid confusion as to what
type of message might be considered a commercial message on a mural versus simply "artwork ". The
proposed revision adds non - commercial Works of Art, such as historical and community murals, as a
permitted use (Section 20.60. 080 M.), and allowing works of art to exceed the 500 square foot sign limit,
without City Council approval. Works of Art intended for commercial purposes would be considered as
signage and regulated the same as other signs in the Zoning Code. Based on the discussion of the Council
and Commission on January 6, 1998, staff reviewed the provisions for murals in residential zones. Staff found
that the proposed sign code did not address murals in residential zones, so staff has added language to
Section 20.60.080 to permit Works of Art in residential zones which are not used for commercial purposes.
9. Abandoned Signs - On January 6, 1998, the Council did not accept the recommendation of the Planning
Commission to permit abandoned signs to continue beyond the 45 day limit listed in Section 9.54.020(m) of
the Municipal Code or the 90 day limit proposed as part of Section 20.60.150 when the building or property
on which the sign is actively available for lease. State law requires that when the Sign Code of a City is
amended, an inventory of illegal and abandoned signs must commence within 120 days of adoption of the sign
code revisions. Within 60 days after the 120 day period, State law requires the City to commence abatement
proceedings against illegal and abandoned signs. Therefore, the existing Municipal Code time frame of 45
days for a abandoned sign to become a public nuisance does not appear to be consistent with State law. As
a result, staff requests additional clarification from the Council to determine if a sign should be considered
abandoned after 45 days or 90 days and to clarify if there would be any circumstances in which a sign could
continue to be used 45 or 90 days after a business has discontinued operation.
5. School Parking - Revise the parking standards for private high schools to require seven (7) spaces
per classroom, plus auditorium and stadium parking. For adult schools, require one (1) space for
every fifty (50) square feet of gross floor area or one (1) space for every three (3) fixed seats,
whichever is greater, or as modified by a parking demand study. (ZTA) {Exhibit 5)
,! 1 1 e
GPAIZTA Page 5
City Council Staff Report
February 3, 1998
After reviewing and discussing several methods for determining the parking standards for private schools, the City
Council accepted the Planning Commission's preference to have parking standards as follows: the parking
requirement for private high schools would be 7 spaces per classroom, plus the parking requirements for auditoriums
or stadiums; the parking requirement for adult -level schools would be 1 space for every 50 square feet of gross floor
area or 1 space for every three (3) fixed seats, whichever is greater, or as modified (within the specified limits) by a
Parking Demand Study.
6. Coastal Developments Permits - Develop a public hearing waiver for minor Coastal Development
Permits. The Director of Planning and Building Safety would make the determination to approve a
minor development if it is consistent with the proposed criteria and the Planning Commission would
receive and file the application at Its next available meeting. (ZTA) {Exhibit 6}
On January 6, 1998, the City Council reviewed and approved a proposed amendment to the City's Certified Local
Coastal Program to allow the waiver of public hearing requirements for certain minor developments in the Coastal
Zone. In order to implement the proposed amendment, the California Coastal Commission must also approve the
revisions as a de minimis (minor) amendment to our LCP. Upon adoption of the proposed amendment by the Council,
staff will submit the amendment to the Coastal Commission for review and (anticipated) approval.
7. TDB's - Transfer of Development Rights - Establish very limited General Plan and Zoning Code
provisions for the Transfer of Development Rights ( TDR's) (GPA, ZTA). {Exhibit 7}
On January 6, 1998, the City Council accepted the recommendation of the Planning Commission to approve an
applications for a General Plan Amendment and Zone Text Amendment, to allow the Transfer of Development Rights
(TDB's) submitted by Hughes Electronics in February 1996. The applicant did request a continuance of the item to
a future date, but the consensus of the Council was to approve the amendments at this time. TDR's would allow a
property to increase its building square footage by purchasing allowed building square footage from another site.
There would be no net increase in the allowed building square footage, just a transfer of that square footage from one
property (donor site) to another (receiving site).
8. Amplified Sound Permits - Revise regulations for Amplified Sound Permits to establish a limit on the
number of permits per year if a business is located a certain minimum distance from residential
properties.
The City Council reviewed the recommendation of the Planning Commission to limit the number of Amplified Sound
Permits which could be issued for a particular business to four (4) per year and directed staff to create a development
standard with a minimum distance that a business must be from residential property in order to be eligible to have
more than a certain number of amplified sound permits annually. The Council did not specify the annual limit on the
number of permits a business could receive in areas within this minimum distance from residential property.
Staff has reviewed the impact on potential permitees in the Downtown area if a distance requirement were adopted.
Any minimum distance of 20 -200 feet would preclude properties on the west side of Richmond Street, including
establishments such as the Richmond Street Bar and Grill, Panama's, and the Old Town Patio, from eligibility for
Amplified Sound Permits. Anthony's Restaurant at 143 Main Street is located approximately 400 feet from a residential
zone. Such a distance would also negatively impact properties on the 400 -500 block of Main Street due to the proximity
of residential property. Additionally, the downtown area (C -RS Zone) allows residential uses above the commercial
area as a permitted use. The use of the gazebo in Library Park for functions with amplified sound could also be
affected by minimum distance requirements, because such distance requirements are normally measured from the
property lines. Staff requests direction from Council on what would be an appropriate annual limit for the number of
Amplified Sound Permits for properties near residential areas, and what the minimum distance from residential areas
should be.
ADDITIONAL INFORMATION:
An Initial Study /Negative Declaration of Environmental Impacts is required to evaluate the potential impacts which may
be caused by the proposed regulations. Since a Negative Declaration requires a minimum 21 -day public notice and
circulation period (due to Coastal Commission Regulations one additional day of public review is required), based on
the direction and recommendations from the Planning Commission on the General Plan and Zone Text Amendments
the City is proceeding with the required environmental review process for the proposed Amendments, as required by
0 007
GPA/ZTA
City Council Staff Report
February 3, 1998
Page 6
the California Environmental Quality Act (CEQA) and City Council Resolution No. 3805, after the Planning Commission
adopted the Resolution with their recommendations. The draft Initial Study / Negative Declaration of Environmental
Impacts for EA -419 is currently being circulated for the 21 day public and agency review period.
p: \zoning \e a419 \e a419- 6. a i s
0 008
EA- 419 /GPA 97 -3/ ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
MINI - VARIANCE - EXHIBIT 1
Chapter 20.78 ADJUSTMENTS
Sections:
20.78.010
GRANTING.
20.78.020
PROCEDURE.
20.78.030
SETTING FOR HEARING.
20.78.040
NECESSARY FINDINGS.
20.78.050
CONDITIONS.
20.78.060
HEARING.
20.78.070
NOTIFICATION.
20.78.090
APPEALS.
20.78.010 GRANTING.
Page 1 of 3
Whenever a strict interpretation of the provisions of this Title or its application
to any specific case or situation pertaining to the followina items height e
ioeation of a wall, hedge, or femee would result in the unreasonable
deprivation of the use or enjoyment of property, an adjustment may be
granted ' , subject to
the following restriction and in the manner hereafter provided.
A
A
t i . ■ _ _ _ _ _ _ _ _ _ _ _ _ _ • • • _ _ _ _ _ _ _ : : _ _ _ _ _ _ _ _ _ _ _ • •
'7=-
_ _ - - - • • • _ _ _ _ _ _ _ t - • • • - _
_ _
_ _ _ _ _ _ _
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EA- 419 /GPA 97 -3/ ZTA 97 -3 Page 2 of 3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
MINI- VARIANCE - EXHIBIT 1
20.78.020 PROCEDURE.
The applicant for an adjustment shall apply in letter form, stating the
adjustment desired and explaining tha the strict interpretation of this title
would result in the unreasonable deprivation of the use or enjoyment of his
property. The applicant shall submit the application with the required filing
fee to cover the cost of investigation and processing. (Ord. 1245).
20.78.030 SETTING FOR HEARING.
The Director of Planning and Building Safety shall set the matter for public
hearing by mailing notice thereof to the applicant and the owners of abutting
property by first class mail at least 10 days prior to the hearing. The
requested adjustment shall be heard before the Director of Planning and
Building Safety or
. ! 'his /her desianated
representative.
20.78.040 NECESSARY FINDINGS.
No adjustment shall be granted unless the following findings are made:
A. That the proposed adjustment would not be detrimental to the
neighborhood or district in which the property is located; and,
B. That the proposed adjustment is necessary in order that the applicant
may not be deprived unreasonably in the use or enjoyment of his
property.
20.78.050 CONDITIONS.
Whenever any adjustment is granted, the Director of Planning and Building
Safety or his /her designated representative
niermber who is hearimg the matte shall impose such conditions as may be
necessary to safeguard the interests of the neighborhood or district, and in
all cases shall impose the following conditions:
A. That the adjustment shall not become effective until 7 days from the
granting thereof has elapsed or, if an appeal is filed or a review called
for, until final determination has been made on the appeal or review;
and,
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EA- 419 /GPA 97 -3/ ZTA 97 -3 Page 3 of 3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
MINI - VARIANCE - EXHIBIT 1
B. That the adjustment shall become null and void if the privileges
granted thereunder has not been utilized within 180 days from the
effective date thereof.
20.78.060 HEARING.
A determination on an adjustment shall be made by the Director of Planning
and Building Safety or his /her desianated representative the Plamn"
within 10 days after the
hearing.
Copies of the findings and decision of the Director of Planning and Building
Safety shall be mailed to each member of the Planning Commission and to
the applicant. Mitt n de #erminations on adlustm+nts. madev tte Dlre #a
20.78.090 APPEALS.
All appeals shall be processed as provided by Chapter 20.82, Appeal or
Review. (Ord. 1245).
p:\zo n i n g \ea- 419 \exh i b its \m i n i -va r \mini -va r. cc
0 011
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 10
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
CHAPTER 20.08 DEFINITIONS
20.08.020 ACCESSORY.
"Accessory" means a building, part of a building or structure, or use which
is subordinate to, and the use of which is incidental to, that of the main
building, structure, or use on the same lot.
20.08.505 KITCHEN.
"Kitchen" means any room or portion of a room within a building designated
and /or used or intended to be used for the cooking or preparation of food,
which may also include a sink, refrigeration, cratbae dig ©oral: and storage.
CHAPTER 20.20 SINGLE - FAMILY RESIDENTIAL (R -1) ZONE
20.20.025 PERMITTED ACCESSORY USES.
a4. Detacbed a&cessory buildings and structures, including private
garages;
C. Playhouses; and,
D. Other similar uses approved by the Director of Planning and Building
Safety, as provided by Chapter 20.72, Administrative Determinations.
0 012
....
- -
-
..
..
,-
,
C. Playhouses; and,
D. Other similar uses approved by the Director of Planning and Building
Safety, as provided by Chapter 20.72, Administrative Determinations.
0 012
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 2 of 10
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
20.20.060 SITE DEVELOPMENT STANDARDS.
All uses within the R -1 Zone shall comply with the Development Standards
contained in this section.
A. General Provisions
As provided by Chapter 20.12, General Provisions.
dwelling units must be irtternlly irtear
B. Height
The height of all dwelling units shall not exceed 26 feet and two
stories, except as provided in Section 20.20.060 H. The height of all
other buildings and accessory structures, including
detached garages shall not exceed 14 feet.
D. Setbacks
1. Front and rear yard: The combined total of setbacks for the
front and rear yard shall be at least 30 feet, with no front yard
setback less than 22 feet and no rear yard setback less than
5 feet.
2. Side yard: Structures shall maintain a minimum setback of 5
feet. iffiQjfjAccessory structures, located in the rear one -
third of the lot, are allowed zero setback on one interior side lot
line.
3. Side Yard, Reversed Corner: Reversed corner lots shall have
the following side yard with a triangular area described as
follows: One angle shall be formed by the rear and street side
property lines, and the sides of this angle shall be 15 feet in
length, measured along the rear and street side property lines.
The third side of this triangle shall be a straight line connecting
the two other lines at their endpoints. This triangular side yard
setback area shall be in addition to the other side yard setback
requirements described in 20.20.060 D.2. above.
4. Rear Yard: Structures shall maintain a minimum setback of 5
feet. ,/kccessory structures are allowed zero setback
on the rear property line.
0 013
EA- 41 9 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
Page 3 of 10
G. Placement of Buildings and Structures
1. The distance between buildings shall be governed by the
Uniform Building Code; and,
2. An accessory structure in the rear one -third of the lot
may be located on the rear and one interior side lot line, unless
one of the following conditions exists:
a. Where the lot rears upon an alley and the vehicular
entrance to the i accessory structure is from
the alley, such accessory structure shall be
set back a distance measured from the opposite side of
the alley that will provide a turning radius as follows:
I. 90 degrees -25 feet
ii. 75 degrees -21 feet
iii. 60 degrees -18 feet
iv. 45 degrees -15 feet
b. On the rear third of a reversed corner lot an
accessory structure may be built to the interior lot side
line, but no building shall be erected closer than 5 feet
to the property line of any abutting lot to the rear.
However, if an alley intervenes and the vehicular
entrance to the h accessory building is directly
from the street side, arr accessory building
may be built to the rear lot line.
H. Lot Coverage
All buildings, including accessory buildings, shall not cover
more than 40% of the lot area. This coverage may be increased to
47% if the height of the structure is limited to 18 feet. If a building
exceeds 18 feet in height, the lot coverage shall not exceed 40%
under any circumstances.
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EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
A
Page 4 of 10
CHAPTER 20.22 TWO- FAMILY RESIDENTIAL (R -2) ZONE
20.22.025 PERMITTED ACCESSORY USES.
A. Any use customarily incidental to a permitted use;
C. Playhouses; and,
D. Other similar uses approved by the Director of Planning and Building
Safety, as provided by Chapter 20.72, Administrative Determinations.
20.22.060 SITE DEVELOPMENT STANDARDS.
All uses in the R -2 Zone shall comply with the Development Standards
contained in this section.
A. General Provisions
1. As provided by Chapter 20.12, General ProvisionsL--artdf,
2. Any use permitted in the R -1 zone, when developed in the R -2
zone, shall be constructed in accordance with R -2 site
developments standards and parking requirements-
0 035
.:: ..:
,
.: ..
..
IN I
wv
C. Playhouses; and,
D. Other similar uses approved by the Director of Planning and Building
Safety, as provided by Chapter 20.72, Administrative Determinations.
20.22.060 SITE DEVELOPMENT STANDARDS.
All uses in the R -2 Zone shall comply with the Development Standards
contained in this section.
A. General Provisions
1. As provided by Chapter 20.12, General ProvisionsL--artdf,
2. Any use permitted in the R -1 zone, when developed in the R -2
zone, shall be constructed in accordance with R -2 site
developments standards and parking requirements-
0 035
EA- 419 /G PA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
A A'
Page 5 of 10
B. Height
The height of all dwelling units shall not exceed 26 feet and two
stories. The height of all other buildings and accessory
structures, including detached garages shall not exceed 14 feet.
D. Setbacks
1. Front and rear yard: The combined total of setbacks for the
front and rear yard shall be at least 30 feet, with no front yard
setback less than 20 feet and no rear yard setback less than
5 feet.
2. Side yard: Structures shall maintain a minimum setback of 5
feet. Any detached accessory structures, and attached
garages on 25 foot wide lots only, located on the rear one -third
of the lot, are allowed zero setback on one interior side lot line.
3. Side Yard, Reversed Corner: Reversed comer lots shall have
the following side yard with a triangular area described as
follows: One angle shall be formed by the rear and street side
property lines, and the sides of this angle shall be 15 feet in
length, measured along the rear and street side property lines.
The third side of this triangle shall be a straight line connecting
the two other lines at their endpoints. This triangular side yard
setback area shall be in addition to the other side yard setback
requirements described in 20.22.060 D.2. above.
4. Rear Yard: Structures shall maintain a minimum setback of 5
feet. g , r r , Accessory structures are allowed zero setback
on the rear property line. A dwelling unit above a garage
where the vehicular entrance is from an alley shall maintain a
minimum 1 foot setback.
G. Placement of Buildings and Structures
1. The distance between buildings shall be governed by the
Uniform Building Code.
2. Aft accessory structure in the rear one -third of the lot
may be located on the rear and one interior side lot line, unless
one of the following conditions exists:
a. Where the lot rears upon an alley and the vehicular
0 016
EA-41 9/G PA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
Page 6 of 10
entrance to the accessory structure is from
the alley, such 4 accessory structure shall be
set back a distance measured from the opposite side of
the alley that will provide a turning radius as follows:
I. 90 degrees -25 feet
ii. 75 degrees -21 feet
iii. 60 degrees -18 feet
iv. 45 degrees -15 feet
b. On the rear third of a reversed corner lot, air dejk d
accessory structure may be built to the interior lot side
line, but no building shall be erected closer than 5 feet
to the property line of any abutting lot to the rear.
However, if an alley intervenes and the vehicular
entrance to the =Bull accessory building is directly
from the street side, an "' accessory building
may be built to the rear lot line.
I. Lot Coverage
All buildings, including accessory buildings, shall not cover
more than 50% of the area of the lot.
CHAPTER 20.24 MULTI - FAMILY RESIDENTIAL (R -3) ZONE
0 017
EA- 41 9 /GPA 97 -3/ZTA 97 -3 Page 7 of 10
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
20.24.025 PERMITTED ACCESSORY USES.
a
20.24.060 SITE DEVELOPMENT STANDARDS.
M
D. Setbacks
A building or structure may encroach up to 2 feet into a required yard,
provided that an equivalent volume is set back from the required yard.
This encroachment shall not be allowed in any yard adjacent to a
single - family residential zone.
1 Front yard: An average of 20 feet shall be provided, but in no
case shall it be less than 15 feet. Should vehicular access be
through the front yard and controlled by an entry gate, a
minimum of 20 feet shall be provided for a vehicle to
temporarily stop outside the gated area prior to entering the
project.
2. Side yard facing a side street: 5 feet minimum shall be
provided, except if parking garages or covered parking spaces
face a street, then the setback shall be 20 feet.
3. Side yard facing an adjacent lot: 5 feet minimum shall be
provided. &cessory structures, located in the rear
1 i
..
..
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mrq
., ..
20.24.060 SITE DEVELOPMENT STANDARDS.
M
D. Setbacks
A building or structure may encroach up to 2 feet into a required yard,
provided that an equivalent volume is set back from the required yard.
This encroachment shall not be allowed in any yard adjacent to a
single - family residential zone.
1 Front yard: An average of 20 feet shall be provided, but in no
case shall it be less than 15 feet. Should vehicular access be
through the front yard and controlled by an entry gate, a
minimum of 20 feet shall be provided for a vehicle to
temporarily stop outside the gated area prior to entering the
project.
2. Side yard facing a side street: 5 feet minimum shall be
provided, except if parking garages or covered parking spaces
face a street, then the setback shall be 20 feet.
3. Side yard facing an adjacent lot: 5 feet minimum shall be
provided. &cessory structures, located in the rear
1 i
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
Page 8 of 10
one -third of the lot, are allowed zero setback on one interior
side lot line.
4. Side Yard, Reversed Corner: Reversed corner lots shall have
the following side yard with a triangular area described as
follows: One angle shall be formed by the rear and street side
property lines, and the sides of this angle shall be 15 feet in
length, measured along the rear and street side property lines.
The third side of this triangle shall be a straight line connecting
the two other lines at their endpoints. This triangular side yard
setback area shall be -in addition to the other side yard setback
requirements described in 20.24.060 D.2. & 3. above.
5. Rear Yard: 10 feet minimum shall be provided.
6. Rear Yard: C?etacfl�cessory structures are allowed zero
setback on the rear property line and on one interior lot side
line in the rear one -third of the lot.
G. Placement of Buildings and Structures
1. The distance between buildings shall be governed by the
Uniform Building Code.
................ ...............................
2. Art accessory structure in the rear one -third of the lot
may be located on the rear and one interior side lot line, unless
one of the following conditions exists:
a. Where the lot rears upon an alley and the vehicular
entrance to the accessory structure is from
the alley, such _ a, accessory structure shall be
set back a distance measured from the opposite side of
the alley that will provide a turning radius as follows:
I. 90 degrees -25 feet
ii. 75 degrees -21 feet
iii. 60 degrees -18 feet
iv. 45 degrees -15 feet
b. On the rear third of a reversed corner lot, air dkkbw
accessory structure may be built to the interior lot side
line, but no building shall be erected closer than 5 feet
to the property line of any abutting lot to the rear.
However, if an alley intervenes and the vehicular
entrance to the r' r accessory building is directly
from the street side, a6 accessory building
may be built to the rear lot line.
H. Lot Coverage
All buildings, including accessory buildings, shall not
0 019
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
ACCESSORY STRUCTURE - EXHIBIT 2
more than 53% of the area of the lot.
Page 9 of 10
CHAPTER 20.45 MEDIUM DENSITY (MDR) RESIDENTIAL ZONE
20.45.025 PERMITTED ACCESSORY USES.
A. Any use customarily incidental to a permitted use; arrd;
l?
B. Other similar use approved by the Director of Planning and Building
Safety, as provided by Chapter 20.72, Administrative Determinations.
20.45.060 SITE DEVELOPMENT STANDARDS.
A. General Provisions
As provided by Chapter 20.12, General Provisions.
L
E. Lot Coverage
All buildings, including . accessory buildings, shall not cover
0 020
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3,1998
ACCESSORY STRUCTURE - EXHIBIT 2
I
more than 53% of the area of the lot.
Page 10 of 10
p :\zoning \ea419 \exh ibits\accesso r \occupanc \accstrcc.exh
0 Olt-,I
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 2
DRAFT AMENDMENTS - FEBRUARY 3,1998
WALL HEIGHTS - EXHIBIT 3
20.12.040 HEIGHT RESTRICTIONS FOR WALLS, FENCES AND HEDGES.
In any R zone, a wall, fence, or hedge 42 inches in height may be located and
maintained on any part of a lot. On an interior or corner lot, a wall, fence, or
hedge not more than 6 feet in height may be located anywhere on the lot to the
rear of the rear line of the required front yard. On a reversed corner lot, a wall,
fence, or hedge not more than 6 feet in height may be maintained anywhere on the
lot to the rear of the rear line of the required front yard except within the required
triangular open area at the rear constituting a part of the required side yard of the
street side. The provisions of Sections 20.12.060 and 20.12.140 shall apply to
walls, fences, and hedges adjacent to corners and driveways. Wall, fence and
hedge heights in non - residential zones shall be subject to the approval of the
Director of Planning and Building Safety.
A. Retaining Walls
! Where a retaining wall protects a cut slope below the natural grade,
the retaining wall may be topped by a fence, wall, or hedge of a
height equal to that which would otherwise be permitted at that
location. This does not apply to retaining walls which protect a fill
slope.
2 Where a retaining wall contains a fill and is not located in anv
reauired setback, the height of the retaining wall built to retain the
fill shall be considered as contributing to the permissible height of
a fence, wall or hedge. A retaining wall located in anv reauired
setback may retain a maximum of 3 feet of fill. A protective fence
or guard rail, not more than 48 inches in height, may be erected on
top of-a the retaining wall not located in the front yard setba&k,
provided that any portion of the fence above the maximum height
shall be an open work fence. An "open work fence" means a fence
in which the component solid portions are evenly distributed,
vertically oriented, and constitute not more than 25% of the total
surface area of the fence.
B. Exceptions
The provisions of this section shall not apply to fences required by state
law to surround and enclose public utility installations or to chain link
fences enclosing school grounds and public playgrounds.
C. Adjustments
A wall, fence, or hedge up to 8 feet in height may be allowed in residential
0 022
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3,1998
WALL HEIGHTS - EXHIBIT 3
Page 2of2
zones subject to the approval of an Adjustment, pursuant to Chapter 20.78,
Adjustments. A Variance is required for a wall, fence, or hedge in a
residential zone which exceeds 8 feet in height.
42- max. in front yard setback
6' max. to rear of front setback
RETAINING WALL
HOLDING CUT
48" max open work fence
in side and rear setbacks only
RETAINING WALL 3' max. above 1111 in side
CONTAINING FILL and rear setbacks; or,
IN SETBACKS 6' max. above fill in front setback
•1C�1jT
rl4 -L`; T max. retaining
OPTION A
RETAINING WALL
CONTAINING FILL
IN SETBACKS
.`
RETAINING WALL
CONTAINING FILL
OUTSIDE SETBACKS
6' MAX FROM
FILL TO TOP
OF OPEN WORK
FENCE
RETAINING WALL
CONTAINING FILL
IN SETBACKS
48" max open work fence
6' max.
48" max open work fence
in side and rear setbacks only
3' max. above fill in side
and rear setbacks; or,
6" max. above fill in front setback
3' max. retaining
OPTION B
48" max open work fence
In side and rear setbacks only
3' max. retaining
OPTION C
p:\zoning \ea419 \exhibits \walls\new -wall
0 023
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 19
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
..
i ftW.
CHAPTER 20.08 DEFINITIONS
SIGN, ABANDONED
Vok-A moil
20.08.740 SIGN, BILLBOARDS.
"Billboards" mean any sign erected for the purpose of advertising a product, event,
bsj g L person, or subject whether -o not related -to the premises on
which the sign is located and containing a surface or display area of 500 square feet
or more.
20.08.765 SIGN, GROUND.
"Ground sign" means a type of sign which is supported by one or
more uprights, poles or braces in or upon the ground other than a con ibination-sfgrt;
fin sign or pole sign, as defined by this code.
0 0 <4
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
20.60 SIGNS
1 .1 / / PURPOSE.
20.60.0 20
.::
20.60.0240 PERMITS REQUIRED.
20.60.0150 DESIGN, • •
20.60-0 .1 MASTER. eR eeMMeN
1 .1 1.1 ► ice- • -= -ill IT -i•
-- I A
E.E)N o
1.11 1 LCI ► WIN Al I q \
M Ll 6-21112 1V*
1 •_1__11 _► . l/- i•�/ � � •\ __
20.60.010 PURPOSE.
Page 2 of 19
The purpose of this Sehapter is to encourage the effective use of signs as a means
of communication in the _Qeity; maintain and enhance the aesthetic environment and
the City's ability to attract sources of economic development and growth; enco r{�aae
and aooearance to the buildinas and sites which they occupy and surround: improve
pedestrian and traffic safety; minimize the possible adverse effect or signs on nearby
public and private property; and to enable the fair and consistent enforcement of
these sign restrictions. This Qehapter is adopted under the zoning authority of the
City in furtherance of the more general goals set forth in the General Plan.
20.60.020 APPLICABILITY.
A sign may gnLy be ereete , established, painted, ereated or maintaimed in
the- Cltq -e* in conformance with the sftndarda, preeedtires, exermptioms and other
requirements of this Chapter.
The effect of this Chapter as niere speelfieelly set forth hereem, is:
0 025
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
Page 3 of 19
A. To establish a permit system to allow a variety of types of signs in
commercial and industrial zones, and a limited variety of signs in other
Zones, subject to the standards and the permit procedures of this Chanter
erdffimsmee;
public eiretirmstamees the
Provisions BC-. To prohibit all signs not expressly permitted by this Chapter; and,
CfL To ensure that the constitutionally guaranteed right of free sl2e
D. To provide for the enforelu!ment of the :.
.. .
.. ::
■
20.60.0$40 PERMITS REQUIRED.
1 -110 Q 1 • M 1 - ANIYUEY�•1�1[ %�71�11��1auu1�•�u•��t s +n- ��.■c- a, ■- .�,. -..
•I • 11•• •1 • :1 �1 1 1 -• OWA
Ali
Jr-M-112L-151� Ian
..
�. No Ssigns she'! be ere in the public right -of -way exeept
regct�ed in accordance with Section 20.60.1�ffiiz0.
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EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
Page 4 of 19
No sign permit of any kind shall be issued for any existing or proposed sign
unless such sign is consistent with the requirements of this Chanter Titie
and with the
Signne Plan in effect for the property.
20.60.0150 DESIGN, CONSTRUCTION AND MAINTENANCE.
A. All signs shall comply with applicable provisions of the latest adopted
Uniform Building Code, the National Electrical Code, and Uniform Sign Code;
B. Except for banners, flags, temporary signs, and window signs conforming in
all respects with the requirements of this -Qehapter, all signs shall be
constructed of permanent materials, and shall be permanently attached to
the ground, a building or another structure by direct attachment to a rigid
wall, frame, or structure.; and,
C. All signs nermitt -d pursuant to this Chanter shall be maintained in good
rem structural condition, function_ properly. be free from all defects.
__1..J:__ L...a .--4- 1; —;+-A fn nronitinri rllctinn nnri r1AAiinn. and be in
compliance with all building and electrical
this -eede, at all times, to the Satisfaction
20.60.0560 SIGNAerE PLAN.
No permit shall be issued for an individual sign requiring a permit ttntess-and until
a Master Signage Plan for the development. lot, or
business on whieh the 3ign will be ereeted has been -submitted -and approved by the
Director of Planning and Building Safety.
A. M"fel-Signage Plan i
included .. mittethe
Director of plonming amd-Btiffildimg Safety 6a Master Signage Plan W.
containft the following:
1. An accurate scaled plot plan of the lot,
QIGIy 111c1y 1� ...a...y ..+.y.... .,
2. Location of buildings, parking lots, driveways, and landscaped areas
shown!on the stieh lot;
3. Computation of the maximum total sign area, maximum area for
individual signs, height of signs and number of fiee standing signs,
Q 0 �
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
Page 5 of 19
and WWI building wall area on which the signs are located mowed on
the lot*imeluded in the plem tinder this ; stv:
4 Ithe proposed
location of each sign, present and future, of -any -type; whether
requiring a permit or not, shown on both the plot plan and elevations
L"
eonsistenlcy among all
signs on the lots affected by the Plan with regard to:
..+- Color scheme;
E.2- Lettering or graphic style;
g.9- Lighting;
1 I VI GGiNI
�. Material; and,
I ,&.—Sign dimensions.
ZB. Showing Window Signs on Signage Plan. A
Signage Plan, imeludimg Mndew sig may simply
indicate the areas of the windows to be covered by window signs and the
general type of the window signs and need not specify the exact dimension
or nature of every window sign.
M__ � - — ..
.. . :. go
Qr=. Consent. The Signage Plan shall be signed by all
owners or their authorized agents in
0 028
.:Ito
-
-
:. -
-•
-
mimi .. ...
,.
... -
..
eonsistenlcy among all
signs on the lots affected by the Plan with regard to:
..+- Color scheme;
E.2- Lettering or graphic style;
g.9- Lighting;
1 I VI GGiNI
�. Material; and,
I ,&.—Sign dimensions.
ZB. Showing Window Signs on Signage Plan. A
Signage Plan, imeludimg Mndew sig may simply
indicate the areas of the windows to be covered by window signs and the
general type of the window signs and need not specify the exact dimension
or nature of every window sign.
M__ � - — ..
.. . :. go
Qr=. Consent. The Signage Plan shall be signed by all
owners or their authorized agents in
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EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
Page 6 of 19
DH. Procedures. A Master oreemmon Signage Plan may be amended by filing
a new Signage Plan that conforms with all requirements
of thjge hanter
""M
FINN-31
20.60.Qj++0 GENERAL PERMIT PROCEDURES.
The following procedures shall govern the submission and review
and issuance of all 5sign PL= permits under this Cha=,;jordinemee, and the
application for and issuance 0 jago, Plems amd Metster Signage Permits
plans:
. .....
.:.
i$. Fees. Each application for a Maste'
or men Sign*" Plan shall be accompanied by the applicable
fees, which shall be established by the City Council. froin time to
by or, A Sinn oermit consistent with an approved Si an.
?.E. Completeness. Within IQSwor�kina days of receiving an application
fora Signage Plan, the Director
of Planning and Building Safety shall review it for completeness. If
the Director finds it is complete, the application shall then be
processed. If the Director finds it is incomplete, the Director shall,
within such .]QS -day period, send to the applicant a notice of the
specific ways in which the application is deficient, with appropriate
references to the applicable sections of this Qehapter; and,
3E8. Action. Within JAF workin, days of the submission of a complete
application for a sign permit, the Director shall either:
0 012 9
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
as.
124.
Page 7 of 19
's-of this ehapt"midier of the applieetble Maste
or 6ermmon —11. in ease of-Itieetion, tlwBil-eft
Approve the proposed plan if the sign(s) as shown on the
plan and the plan itself conforms in every respect with the
requirements of this Qehapter; or,
Reject the proposed plan if the sign(s) as shown on the plan
or the plan itself fails in any way to conform with the
requirements of this _Qehapter. In case of a rejection, the
Director shall specify in the rejection the section(s) of this
Qehapter with which the plan is inconsistent.
a.
0 030
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
a
I
Page 13 of 19
61 :O -;Q. -o - =
signs All • t eXpressiT-Pl3TffTfftM •- l,• - L11 I - • • • -•
signs city. Such •- but • -• •
Beacons A. !l '! in Connection with coMmercial grgmiaes _• 91111___
Balloons LL or other inflated devices or a1 'd in coaoction With
commercial i2remises for commercial 2 . ••
••. •
Fm which sounds ( except orderina menu � boards at drive- thrus), odor.
Signs ��I Illsll emit �7V1!11 � wnv-- .
or `risible matter such as Smoke or Steam:
EE. Strings of lights not permanently mounted to a rigid background, except
those exempt under the previous section;
-Q9. Trailer signs; a icF,
LIE—. Notwithstanding any other provisions of this title, no outdoor advertising
structure w outdoor advertising display. or billboard, reaardless of size.
shall be placed within 500 feet of either side of a state or county freeway or
highway in a manner which makes the inettter dispi sim thereon visible
to persons or passengers upon any such thoroughfare., ,
0 0 3 G
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
Page 14 of 19
j3. Signs fl, rotate, pulsate, or otherwise move, such that thev create
a traffic hazard or are so located that any green, yellow or red light thereon
will materially or practically tend to interfere with approaching drivers readily
distinguishing them from a traffic signal; and.
7-411l, .,
.:. .
.. ..
.:. .
0 037
Illyi-i (0000
0 037
:.. :.
..
0 037
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
Page 15 of 19
:..
..
.. ...
...
..
:.
:.. :. *H. INISTAIN UNITA
El MIN M4
:.
.... , m
, L-AL-1 ,. r.
:.
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.
ILWIRMIOL
20.60.1207-e SIGNS ON PUBLIC PROPERTY AND IN THE PUBLIC RIGHT -OF -WAY.
No signs shall be allowed on publigSLQj21= in the public right -of -way, except as
approved by the Public Works Department, consistent with Title 12 ehapter 12.e4
of the El Segundo Municipal Code, and as listed below:
A. Permanent Signs. Permanent sigms,
1. Public signs erected by or on behalf of a governmental body to post
legal notices, identify public property, convey public information, and
direct or regulate pedestrian or vehicular traffic and street narking
reaulat =,
2. Bus stop signs erected by a public transit company;
3. Informational signs of a public utility regarding its poles, lines, pipes,
or facilities; and,
4. Awning, canoov, fin. marquee. projecting and suspended signs
projecting over public orooerty or a public right -of -way in
conformance with the provisions contained within the latest adopted
Uniform Building Code and Uniform Sign Code.
Jae. Emergency or Construction Signs. Emergency and construction warning
signs erected by a governmental agency, a public utility company, or a
0 038
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SIGNS - EXHIBIT 4
Page 19 of 19
..
CHAPTER 20.78 ADJUSTMENTS
20.78.010 GRANTING.
�\ 1
Whenever a strict interpretation of the provisions of this Title or its application to any
specific case or situation pertaining to the following items height or leeettiom
hedge, or-fenee would result in the unreasonable deprivation of the use or enjoyment
of property, an adjustment may be granted in '
fenee, or hedge, subject to the following restriction and in the manner hereafter
provided.
A
:.. -
M-
M
;. ;
L1�! Dl-�9 f1 Il L�]ll LLDllltl� \3�l ► \'L�]�Pl!I\!� 93! 1[14 -1! /[! l! ld!
Genera' Plen e Land Use Element Page 8 20 p:\zoning \ea419 \exhibits \signs \signcode
0 042
EA- 419 /GPA 97 -32TA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
SCHOOL PARKING- EXHIBITS
Page 1 of 1
(11) Schools, private
(a) Pre - school, 1 space for each 1 classroom, plus 1 space
elementary through for each employee and faculty member.
junior high level:
(c) Adult level, college,
business, and Wild
- M V-1 i Wei 11•• I i -• we,
• �- • •
P:\zoning\ea4l9\exhibits\parking\ea4l9-4c.exh
0 043
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 5
DRAFT AMENDMENTS - FEBRUARY 3, 1998
COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER -
EXHIBIT 6
Chapter 20.92 COASTAL ZONE DEVELOPMENT PROCEDURES
Sections:
20.92.010
PURPOSE.
20.92.020
PERMIT APPLICATION REQUIRED.
20.92.030
EXEMPT DEVELOPMENT.
20.92.040
PERMIT PROCEDURES.
20.92.050
NOTIFICATION REQUIREMENTS.
20.92.060
NOTICE CONTENTS.
WAIVER OF PUBLIC HEARING
20.92.070
ZONE CHANGES.
20.92.080
PENALTY.
20.92.010 PURPOSE.
Coastal Development procedures are established to ensure that all public and private
development in the Coastal Zone of El Segundo is consistent with the City's certified
Local Coastal Plan. The area affected by these regulations is located west of Vista
Del Mar.
20.92.020 PERMIT APPLICATION REQUIRED.
In addition to any other permits or approvals required by the City, a Coastal
Development Permit (CDP) shall be required and obtained from the City prior to
commencement of any development in the Coastal Zone of the City, except:
A. Developments on tide lands, submerged lands, or public trust lands over
which the Coastal Commission has original permit jurisdiction;
B. Developments determined to be exempt from the coastal development permit
requirements pursuant to State law or regulations.
An application shall be filed with the Director of Planning and Building Safety and
a fee paid to the City to cover the cost of examining and processing the application.
All such permits shall be processed in the time, form, and manner required by the
Public Resources Code of the state of California, particularly Sections 65920 -65960
of said Code and shall be processed as expeditiously as possible. Concurrent
processing may be scheduled for any other required discretionary permits.
0 044
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 2 of 5
DRAFT AMENDMENTS - FEBRUARY 3, 1998
COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER -
EXHIBIT 6
20.92.030 EXEMPT DEVELOPMENT.
No fee, public hearing, notice, or development permit shall be required for the types
of development classified as exempt from Coastal Development Permit (CDP)
requirements by State law or regulations.
Whenever a permit is issued in the Coastal Zone by any department of the City and
it is determined that the subject of the permit does not require a CDP because it is
exempt, a memorandum to that effect shall be appended to the city's file copy of the
permit. The file copy of the permit and the memorandum shall contain the applicant's
name, the location of the project, and a brief description of the project.
20.92.040 PERMIT PROCEDURES.
The following procedures shall be required for a CDP prior to the issuance of such
permit:
A. Jurisdiction. Upon receipt of an application for a CDP and prior to permit
approval, the Planning Commission shall hold a public hearing in accordance
with the regulations specified in this Chapter except for minor developments
pursuant to Section 20.92.065:
B. Findings required. A CDP shall be granted only upon findings that the
proposed development conforms to the certified Local Coastal Plan and
Coastal Act public access and recreational policies;
C. Date of final local action. The date when the Planning Commission adopts a
resolution and findings approving or disapproving an application for a CDP;
D. Notice of final local action. Within 7 calendar days of the date of the final
local action on a CDP, a notice shall be sent to the applicant, to the Coastal
Commission, and to any persons who specifically request such notice by
submitting a self- addressed, stamped envelope. Such notice shall be
accompanied by a copy of the Planning Commission resolution stating
conditions of approval and written findings and the procedures for appeal of
the action to the Coastal Commission;
E. Appeals to Coastal Commission. All actions on CDP's may be appealed to the
extent permitted by law to the Coastal Commission by an applicant, any
aggrieved person, or by any two members of the Coastal Commission
0 045
EA- 419 /GPA 97 -3/ZTA 97 -3
Page 3 of 5
DRAFT AMENDMENTS - FEBRUARY 311998
COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER -
EXHIBIT 6
according to the procedures of the Coastal Commission;
F. Appeal period. The final local action must be appealed, if at all, within 20
calendar days of the receipt by the executive director of the notice of final
local approval as provided in Section 20.92.050(4). The appeal period for
projects approved by operation of law shall begin to run only upon the receipt
of the local government notice that it has to take final action by operation of
law pursuant to Government Code Sections 65950- 65957.1; and,
G. Effective date of a CDP. A CDP shall become final only after expiration of
the 10- working -day appeal period to the Coastal Commission or after the 21 st
calendar day following final local action, whichever is later. The final
decision of the local government on a CDP shall become effective within the
time period stated above unless any of the following occur:
1. An appeal is filed according to Coastal Commission regulations;
2. The notice of local government action does not meet Coastal
Commission regulations;
3. The notice is not received in the Commission's office in time to allow
distribution and review within the appeal period; or,
4. Local notice is not given in accordance with Section 20.92.050 (4).
20.92.050 NOTIFICATION REQUIREMENTS.
Notice of public hearing to consider a development within the local Coastal Zone
shall be given by:
A. First class mailing of a written notice not less than 10 days prior to the
hearing date by:
1. The mailing of a notice to the owner of the property or duly
authorized agent;
2. The mailing of a notice to all property owners and residents within
100 feet of the subject property;
3. The mailing of a notice to the Coastal Commission; and,
4. The mailing of a notice to all persons requesting notice for the
individual project or all coastal zone hearings;
B. The mailing or delivery of a notice to the El Segundo Public Library to be
posted or kept in a public file; and,
0 046
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 4 of 5
DRAFT AMENDMENTS - FEBRUARY 3, 1998
COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER -
EXHIBIT 6
C. The posting of a notice on the site. The posting and maintenance of such
notice shall be the responsibility of the applicant. Such notices shall be posted
in a manner prescribed by the Director of Planning and Building Safety.
Failure to adequately post or maintain the notice shall be cause for the
continuance of the hearing.
20.92.060 NOTICE CONTENTS.
All notices shall contain the following information:
A. A statement that the development is within the Coastal Zone;
B. The date of filing the application and the name of the applicant;
C. The number assigned to the application;
D. A description of the development and its proposed location;
E. The date, time, and place at which the application will be heard by the local
governing body or hearing officer;
F. A brief description of the general procedure of local government concerning
the conduct of hearing and local actions; and,
G. The system for Coastal Commission appeals.
D WAIVER nF PUBLIC HEARING
L The m or develgpment is consi5jent -• Ucal
minor dus,1912mot • dj5 _• • r►_'_'_-___ i =
Cggtaj., evelgpM�,jjj. ,n
0 047
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 5 of 5
DRAFT AMENDMENTS - FEBRUARY 3, 1998
COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER -
EXHIBIT 6
mditimally, th-Laublic • ' waived • ! . - -•
f(211mina •
NQ'"gl g 122blig hgaring shaLlbelgld ulmn wrill a r Ulu 5! by]
•' •i i5 pruyidWAQ-all pgr5ons whQ 3yQUld QIhenyise • Q =. d—•
I
20.92.070 ZONE CHANGES.
No zone change on any site in the El Segundo Coastal Zone shall become effective
until certified by the Coastal Commission.
20.92.080 PENALTY.
Any violation of the provisions of this chapter within the El Segundo Coastal Zone
shall also in appropriate cases constitute a violation of Division 20, Section 30000
et seq. of the Public Resources Code of the State of California and shall be subject
to the remedies, fines, and penalties provided in Division 20, Chapter 9, Section
30800 et seq. of the Public Resources Code. This provision shall not preclude any
enforcement under the provisions of this code. Any violation of the provisions of this
chapter shall also constitute a violation of the El Segundo Municipal Code.
p:\zoning\ea-419\exhibits\coastal-\20-92.419
1 �
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 4 of 6
DRAFT AMENDMENTS - FEBRUARY 3, 1998
TRANSFER OF DEVELOPMENT RIGHTS - EXHIBIT 7
CHAPTER 20.33 GENERAL COMMERCIAL (C -3) ZONE
20.33.060 SITE DEVELOPMENT STANDARDS
F. Building Area
The total net floor area of all buildings shall not exceed the total net square footage of the
property multiplied by 1.0 or an FAR 1:1. Additional FAR may be granted for orooerties g
CHAPTER 20.34 CORPORATE OFFICE (C -0) ZONE
20.34.060 SITE DEVELOPMENT STANDARDS
F. Building Area
The total net floor area of all buildings shall not exceed the total net square footage of the
property multiplied by 0.8 or an FAR 0.8:1. Additional FAR may be aranted for orooerties
. ... _ T____s_- n ... ....,.,+ GinM +c /Tr1Rl
CHAPTER 20.36 1gBAN MIXED USE NORTH (MU -N) ZONE
20.36.060 SITE DEVELOPMENT STANDARDS
F. Building Area
0 052
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 5 of 6
DRAFT AMENDMENTS - FEBRUARY 3,1998
TRANSFER OF DEVELOPMENT RIGHTS - EXHIBIT 7
The total net floor area of all buildings shall not exceed the total net square footage of the
property multiplied by 1.3 or an FAR 1.3:1. Additional FAR may be geted for progenies
___ __- _s _ r -,. .. —. PLnhte /TNR1
CHAPTER 20.38 URBAN MIXED USE SOUTH (MU -S) ZONE
20.38.060 SITE DEVELOPMENT STANDARDS
F. Building Area
The total net floor area of all buildings shall not exceed the total net square footage of the property
multiplied by 1.3 or an FAR 1.3:1. Additional FAR may bg granted for oronerties east of Sepulveda
Dnnl vard only with aooroval of a Transfer of Development Rights (TDRI Plan.
CHAPTER 20.40 LIGHT INDUSTRIAL-(.M-1) ZONE
20.40.060 SITE DEVELOPMENT STANDARDS
F. Building Area
The total net floor area of all buildings, as defined in Chapter 20.08, on any parcel or lot shall
not exceed the total square footage of the parcel or lot area multiplied by 0.6, thereby giving
a floor area ratio (FAR) of 0.6:1. However, additional FAR may be granted by the City upon
the preparation and approval of a specific plan, consistent with Section 65450 et.al of the
California Government Code, or for nronerties eat of Serulveda Boulevard onlv. with the
gI gf g Itgn fir gf Qgyp coment Rights (TDRI Plan. The total net floor area of nlgn
and medium bay labs may be multiplied by a factor of 0.5 to determine the allowed net floor
area, if an agreement is recorded which ensures that the use and the number of employees
is consistent with the definition in 20.08.467 (Ord. 1250).
F� I
10,000 sf
F.A.R. = 0.6
m z<�- `� & - .ifs << `•� Bldg. Area = 6,000 sf
100,
0 053
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 6 of 6
DRAFT AMENDMENTS - FEBRUARY 3, 1998
TRANSFER OF DEVELOPMENT RIGHTS - EXHIBIT 7
LAND USE ELEMENT
Page 3 -5
LAND USE DESIGNATIONS
Following is discussion of each type of land use designation found in the City. Each contains a short
description and an indication of the maximum land use density or intensity allowed.
Land use density refers to the number of dwelling units per acre of land (du /ac). This distinction is
generally used only for residential designations. Land use intensity refers to the quantity of building
on a specific lot size. For example, a 3,000 square foot single - family home would be considered a
more intense use than a 1,600 square foot home on the same size lot. An example of non - residential
intensity would be a multi -story building, which is considered a more intense use than a single story
building on the same sized lot. For non - residential uses, intensity is expressed in terms of Floor Area
Ratio (FAR) which describes the ratio of the lot size to the building size or as otherwise defined in the
Zoning Code from time to time. For example, typically a lot with a land area of 10,000 square feet
and a FAR of 1.0, would allow a building area of 10,000 square feet. The allowed FAR may-e.
Page 3 -27
zoning \ea - 419 \exhibits \tdr's\exhea419.cc
0 05,E
EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 2
DRAFT AMENDMENTS - FEBRUARY 3, 1998
AMPLIFIED SOUND PERMITS - EXHIBIT 8
CHAPTER 9.06 NOISE AND VIBRATION REGULATIONS.
9.06.090 PERMITS.
(1) The noise control officer may grant amplified sound or noise permits to applicants
who cannot comply with the requirements of this chapter if the applicant can show
compliance with this chapter would constitute an unreasonable hardship on the
applicant, on the community as a whole, or on other individuals, aW err that
compliance would be impractical. The noise control` officer may issue un toha
^- ��^•^�� ^� 's soecified in Chanter 20.78. Adjustments. In the alterrtativd, the
application s M be referred to the City Council. A permit shall not be granted
to waive compliance with Sections 9.06.015 or 9.06.020.
(2) In determining whether to grant or deny the application, the noise control officer shall
balance the hardship to the applicant, the community as a whole, and other
individuals, of not granting the permit against the adverse impact on the health,
safety, and welfare of persons affected; the adverse impact on property, affected;
and any other adverse impacts of granting the permit.
=licatlnn Applicants for permits may be required to submit any information
the noise control officer may reasonably require. The noise control officer shall
retain on public file a copy of the decision which shall include a statement of the
reason for the decision. _
(3) Permits shall be granted by written notice to the applicant containing all necessary
conditions, including a time limit on the permitted activity. The time limit shall be for
a maximum time period not to exceed one year. The permit shall not become
effective until the applicant agrees to all conditions. In the case of noncompliance
with any condition imposed, the permit shall immediately terminate, and the noise
source shall be subject to the provisions of this Chapter.
(4) Application for extension of time limits specified in subsection (3) of this section or
for modification of other substantial conditions shall be treated as an initial
application for a permit.
l'F�l
0 055
EA- 419 /GPA 97 -3/ZTA 97 -3
DRAFT AMENDMENTS - FEBRUARY 3, 1998
AMPLIFIED SOUND PERMITS - EXHIBIT 8
Page 2of2
(5) The noise control officer may issue guidelines defining the procedures to be followed
in applying for a permit.
(Z6) Unless otherwise specifically exempted by this Chapter, permits shall be required for
all exterior activities which utilize amplified sound; such as, but not limited to, outdoor
gatherings, dances, shows, performances or carnivals.
($�) An appeal of the decision of the noise control officer with respect to any amplified
sound or noise permit may be made to the City Council in writing within ten days
after the action of the noise control officer has been communicated to the applicant.
Chapter 20.78 ADJUSTMENTS
20.78.010 GRANTING.
Whenever a strict interpretation of the provisions of this Title or its application to any
specific case or situation pertaining to the following items
hedge, or fence would result in the unreasonable deprivation of the use or enjoyment
of property, an adjustment may be granted "
hedge, femee, or subject to the following restriction and in the manner hereafter
provided.
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0 056
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(5) The noise control officer may issue guidelines defining the procedures to be followed
in applying for a permit.
(Z6) Unless otherwise specifically exempted by this Chapter, permits shall be required for
all exterior activities which utilize amplified sound; such as, but not limited to, outdoor
gatherings, dances, shows, performances or carnivals.
($�) An appeal of the decision of the noise control officer with respect to any amplified
sound or noise permit may be made to the City Council in writing within ten days
after the action of the noise control officer has been communicated to the applicant.
Chapter 20.78 ADJUSTMENTS
20.78.010 GRANTING.
Whenever a strict interpretation of the provisions of this Title or its application to any
specific case or situation pertaining to the following items
hedge, or fence would result in the unreasonable deprivation of the use or enjoyment
of property, an adjustment may be granted "
hedge, femee, or subject to the following restriction and in the manner hereafter
provided.
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0 056
EL SEGUNDO CITY COUNCIL
MEETING DATE: February 3, 1998
Continued Public Hearing on the following proposed amendment to Chapter 20.98 of the Municipal Code
relating to the enforcement of permits and approvals issued under Title 20 (Zoning). (Environmental
Assessment EA -432, Zone Text Amendment ZTA 97 -4). Applicant: City of El Segundo.
RECOMMENDED COUNCIL ACTION:
1) Hold Continued Public Hearing;
2) Discussion;
3) Second Reading of Ordinance by title only; and,
4) By motion, Adopt Ordinance.
INTRODUCTION AND BACKGROUND:
On January 20, 1998, the City Council held a public hearing on the above referenced item. At that time, the
City Council introduced an Ordinance to amend Section 20.98.010 of the City's Zoning Code. The attached
Ordinance is being presented for a second reading and Adoption. If adopted without change, the provisions
will become effective in thirty days time.
This amendment would allow the City additional options to enforce violations of permits and approvals issued
pursuant to Title 20. The Code currently allows the City to enforce such permits and approvals by either
suspension or revocation. By adopting this Ordinance, the City could prosecute violations as either an
infraction or a misdemeanor, thereby imposing fines upon the permit holder or applicant.
ATTACHED SUPPORTING DOCUMENTS:
1) Ordinance No.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
NONE Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_,
ORIGINATED: Date: January 23, 1998
BY:
W. Morris(
N T— KEN
Date:
projects/ea- 432/ea- 432 -1.ais
057
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF EL SEGUNDO, CALIFORNIA AMENDING
SECTION 20.98.010 OF THE EL SEGUNDO MUNICIPAL
CODE RELATING TO PENALTIES FOR VIOLATING
TITLE 20 OF THE EL SEGUNDO MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY
ORDAIN AS FOLLOWS:
SECTION I - Section 20.98.010 of Chapter 20.98 of the El Segundo Municipal
Code is hereby amended to read in its etitirety as follows:
"It shall be unlawful for any person, firm, or corporation to violate any
provisions of this Title or fail to comply with any requirements of this Title. It shall
further be unlawful for any person, firm, or corporation to operate, erect, move,
alter, enlarge or maintain any use which is contrary to the provisions of any permit,
approval, or condition of approval obtained pursuant to this Title. A violation or
failure to comply with any of the provisions of this Title, or any permits, approvals
or conditions of approval issued pursuant to this Title, shall constitute an infraction;
except that any such violation may, at the discretion of the City, be charged and
prosecuted as a misdemeanor."
SECTION 2. If any section, subsection, subdivision, sentence, clause, phrases or
portion of this Ordinance, is for any reasons held to be invalid or unconstitutional by the
decision of any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would have
adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or
portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions,
sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
0 058
SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and
shall cause the same to be published as required by law.
PASSED, APPROVED, AND ADOPTED this day of , 1997.
ATTEST:
City Clerk
APPROVED AS TO FORM:
-&LXZ4:;-
City Attorney
AYES:
NOES:
ABSENT:
ABSTAIN:
MAYOR
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
CITY CLERK
0 059
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business
AGENDA DESCRIPTION:
Continued public hearing on Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth
Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and 831, 870, and 871 South Nash Street, related to the
theaters and adjacent retail/office building. The request is to allow the following: 1) Amendment of the Precise Plan
land uses to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S)
Zone; 2) Amendment of the Precise Plan development standards to conform with the current code for the
underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" and, 3) Amendment of the Precise Plan to
provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and
Building Safety. These three requests were continued from the December 16, 1997 City Council meeting at the
request of the applicant. Applicant: Continental Development Corporation, Mr. Jerry Saunders.
RECOMMENDED COUNCIL ACTION:
1) Open Continued public hearing;
2) Council discussion; and,
3) Continue public hearing at applicant's request until February 17, 1998; or,
4) Other possible action.
INTRODUCTION AND BACKGROUND:
On September 16, 1997, the City Council reviewed and approved (Resolution No. 4034) the applicant's request for
the following amendments to Precise Plan 12 -72 (as previously amended by PP 94 -1), for the Pacific Theatre project:
1) an amendment to Condition No. 15 of City Council Resolution No. 3917 related to the parking structure stairway
at 870 South Nash Street; 2) an amendment to Condition No. 14 of City Council Resolution No. 3917 related to the
parking structure stairway directional signage at 870 South Nash Street; 3) revisions to the approved Traffic Circulation
Plan; and, 4) the approval of a Precise Plan Amendment to allow outdoor dining that exceeds 200 square feet for P.F.
Chang's China Bistro and other (possible) future restaurants.
On September 15, 1997, the Planning Division received a request from the applicant for a continuance of the three
remaining items, as listed in the above Agenda Description, until the October 21, 1997 City Council meeting. On that
occasion, the applicant requested a further continuance for the Public Hearing on these three items, until the
December 16, 1997 regular meeting, in order to provide sufficient time for the applicant to prepare and staff to review
the three (3) remaining items of the application. On December 16, 1997, another continuance was again requested
until tonights meeting. Presently, more time is still needed by the applicant, and as a result staff, so a further
continuance -- until February 17, 1998 -- is requested. The Planning Commission also continued its discussion of
these items, at the request of the applicant, from October 9, and December 11, 1997, and (then) January 22, to
February 12, 1998.
ATTACHED SUPPORTING DOCUMENTS:
Letter from applicant requesting continuance (to be distributed prior to meeting).
FISCAL IMPACT:
None.
ORIGINATED: Date: 26 January 1998
Bret B. nard, A P, irectoVfPlanning an d Building Safety
REVI Y: Date: —,?- 5 �
N TAKEN: p: \projects \ea401 \ea401 -6.ais
1
0 C6�
EA401/131396 -1
City Council Staff Report
December 16, 1997
DISCUSSION:
The Planning Division has received the above - referenced application which is a request of Continental Development
Corporation to reaffirm the findings of the Mitigated Negative Declaration of environmental impacts for Environmental
Assessment -350 (EA -350) and to adopt amendments to Precise Plan 12 -72 (PP 12 -72) and Precise Plan 94 -1 (PP
94 -1); as approved by City Council Resolution No. 3917.
The PP 96 -1 amendment is the fourth amendment to the original Precise Plan (PP 12 -72). On September 16, 1997,
the City Council approved Items 1, 2, 3, and 4; and, continued Items No. 5, 6, and 7 for approximately 30 days. The
continuation of this last three (3) items was to allow the Planning Commission time to complete deliberations on all
other requested components, and to provide the Applicant, and as a result City staff, additional time to analyze and
consider the continued items. As previously mentioned, on October 9, 1997, the Planning Commission continued
discussion of Items No. 5, 6, and 7 until its meeting of December 11, 1997, and January 22, 1998, and then to
February 12, 1998.
COMPLETED/APPROVED AMENDMENT ITEMS:
1. An amendment to Condition No 15 of City Council Resolution No 3917 related to the park!
structure stairway at 870 South Nash Street, Condition No. 15 requires the stairs at the northwest corner
of the parking structure to extend from the "ground level" to the "first above -grade level ", of the parking
structure, rather than from the "ground level" to the "basement level" of the parking structure, as currently
constructed. The applicant requested a determination that the stairway as constructed, be deemed in
"substantial compliance" with Condition No. 15 of Resolution 3917.
2. An amendment to Condition No 14 of City Council Resolution No 3917 related to the parkins
stru ture stairway directional signase at 870 South Nash Street Condition No. 14 requires the provision
of signage in accordance with Condition 15 of City Council Resolution No. 3917. The applicant requested
approval of revisions to the signage and other directional provisions added to the interior of the 870 South
Nash Street parking structure to accommodate the revisions in Item No. 1 above.
3. Revisions to the approved Traffic Circulation Plan as shown on the Supplemental Traffic and Parkins
Impact Study. The changes include: a. The closing of the existing Common Area Plaza (Plaza) 34 foot wide
driveway between the theater and the retail /office building (Condition 11 -K of Resolution No. 3917) off of South
Nash Street to vehicular traffic; b. Converting the easterly two - thirds of the Plaza to pedestrian activity only;
c. Converting the westerly third of the Plaza to valet drop- off /pick -up area; d. Elimination of the need to
restrict eastbound traffic, from the closed driveway to a right -turn only movement at Nash Street during peak
hours (Condition No. 11 -L of Resolution No. 3917); e. Providing a new sidewalk and curbside theater drop -
off /pick -up zone on the west side of Nash Street; f. The re- stripping of South Nash Street to add a drop -off
lane and maintain two driving lanes on the west side of Nash Street; and g. The relocation of eight (8)
handicapped parking spaces from the Plaza area to the 871 South Nash Street parking structure.
4. The approval of a Precise Plan Amendment to allow outdoor dining that exceeds 200 square feet for
the P F Chang's China Bistro and other future restaurants. The applicant plans to establish a new
quality restaurant "blending culinary creations from the major regions of China with American hospitality to
create a unique dining experience. The new restaurant will include an outdoor dining area of 1,200 square
feet; a 5,400 square foot indoor seating area (including bar area); and kitchen and "back -of- the - house" space
of 1,800 square feet. If P. F. Chang's China Bistro does not utilize all of the 1,200 square feet of outdoor
dining area then other future restaurants may utilize the area.
5. Amendment of the Precise Plan land uses to conform with the current code for the underlying zone:
the "Urban Mixed Use South (MU -S) Zone." The applicant requests to amend the Precise Plan to allow
all the land uses in the Precise Plan that are presently allowed in the MU -S Zone. This includes: a. Permitted
Uses; b. Permitted Accessory Uses; c. Uses Subject to an Administrative Use Permit; d. Uses Subject to a
2 0 061.
EA401 /PP96 -1
City Council Staff Report
nartamhar I A- 1007
DISCUSSION:
Conditional Use Permit; and e. Adult Business Permits. Additionally, the applicant is requesting that uses
in the Plaza and Entry Court, including outdoor dining, retail sales, and other ancillary uses which are
supportive of the site's primary retail uses, are included as permitted uses.
6. Amendment of the Precise Plan development standards to conform with the current code for the
underlying zone: the "Urban Mixed- Use South (MU -S) one." The applicant requests to amend the
Precise Plan to incorporate the development standards of the MU -S Zone into the Precise Plan, except as
may have been previously established and constructed under the Precise Plan.
7, Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise
Plan by the Director of Planning and Building Safety. The applicant requests that the City establish a
procedure to provide for minor modifications to the requirements of the Precise Plan, subject to the review
and approval of the Director of Planning and Building Safety. The procedure would allow flexibility for the
applicant to meet market changes without the necessity of a full Precise Plan amendment. They have
indicated a desire to provide for minor modifications to enhance the development without creating adverse
impacts for surrounding developments.
p:\projects\ea40l\ea4Ol-6.ais
3 0 062
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
An Ordinance of the City of El Segundo amending Chapter 6.21 to include the implementation of the California
Accidental Release Prevention Program and provisions for cost recovery. Fiscal Impact: an estimated $40,000 in
cost recovery.
RECOMMENDED COUNCIL ACTION:
1. Discussion.
2. Read by title.
3. Introduce Ordinance relating to Accidental Release Prevention Program.
INTRODUCTION AND BACKGROUND:
Amendments to State law require certain businesses to prepare "Risk Management Plans" pursuant to the
California Accidental Release Prevention Program enacted by Senate Bill 1889. These companies handle
extremely toxic or explosive chemicals and must implement plans to reduce these hazards. The El Segundo Fire
Department is certified to review and approve these plans as a Certified Unified Program Agency or CUPA, and is
authorized to recover its costs of enforcing applicable requirements. The original approval to implement this
program by the City was adopted on August 19, 1986 and requires amendments to include changes in State
statute.
DISCUSSION:
Risk Management Plan and Review
As a CUPA, the El Segundo Fire Department is authorized by the State to review and accept plans to reduce
chemical hazards in specific businesses, such as refineries and chemical plants. These plans are called Risk
Management Plans (RMP), as provided for in Senate Bill 1889 (Chapter 715), and requires businesses to develop
engineering and administrative controls to help protect workers and the community from extremely toxic or
flammable gas releases. The Fire Department is required to review all elements of the plan and conducts
inspections to ensure protective measures are incorporated at each facility. The cost to implement the program is
only recovered from businesses that are required to prepare an RMP or those that handle extremely hazardous
substances.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Ordinance.
2. State Senate Bill 1889.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:__
Project/Account Budget: _. _ _ —.
Project/Account Balance:__
Account Number:___ _
Project Phase: - - - --
�l _---,Aoorooriation Required - Yes____ No_ X
ORIGIN ED: - Date:
Jacob G. i I on, Fire Chief
ale �' 1E� �(G�E25ck1 //, // ! 0
REVIE E Date:
J
Ja i v anager
ACTION TAKEN:
0 063
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, AMENDING TITLE 2, CHAPTER
6.21 OF THE EL SEGUNDO MUNICIPAL CODE BY ADDING
SECTIONS 6.21.040, 6.21.050, 6.21.060, 6.21.070, 6.21.080,
AND 6.21.090 TO ESTABLISH A CHEMICAL ACCIDENTAL
RELEASE PREVENTION PROGRAM.
WHEREAS, public awareness of the potential danger from accidental releases of hazardous
chemicals has increased over the years as serious chemical accidents have occurred around the world.
WHEREAS, the Congress of the United States (hereinafter "Congress ") signed into law provisions
for the prevention of chemical accidents through subsection (r) of the Clean Air Act Amendments of 1990.
WHEREAS, The City of El Segundo (hereinafter "City ") along with other municipalities of Los
Angeles County has elected to become a Certified Unified Program Agency (hereinafter "CUPA'), which
requires a CUPA to establish an accidental release prevention program for regulated substances or
extremely hazardous substances handled by stationary sources.
WHEREAS, the legislature of the State of California has passed into law Senate Bill 1889
(Calderon Stats. 1996 C715), which requires a CUPA to establish an accidental release prevention
program for regulated substances or extremely hazardous substances handled at stationary sources.
WHEREAS, the implementation of an accidental release prevention program will increase overall
safety at refineries and chemical plants that handle hazardous chemicals regulated under the Clean Air
Act Amendments.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY
ORDAIN AS FOLLOWS:
SECTION 1: The City Council of the City of El Segundo does hereby find, determine and declare that
the above recitals are consistent with State and Federal statute.
SECTION 1: Chapter 6.21 of the El Segundo Municipal Code is hereby amended by adding new
sections 6.21.040, 6.21.050, 6.21.060, 6.21.070, 6.21.080, and 6.21.090 to read as follows:
Section 6.21.040: DEFINITIONS
For the purpose of this Chapter, the following words shall have the meanings ascribed to them in
this Section:
(A) "Accidental Release" shall mean an unanticipated emission of a regulated substance or
other extremely hazardous substance into the ambient air from a stationary source.
(B) Extremely Hazardous Substance" shall mean any chemical listed in Appendix A of Part
355 of Subchapter J of Chapter I of Title 40 of the Code of Federal Regulations.
(C) "Owner or Operator' shall mean any person who owns, leases, operates, controls, or
supervises a stationary source.
(D) "Regulated Substance" shall mean any substance, unless otherwise indicated, listed in
Title 19, California Code of Regulations, section 2770.5, as amended.
(E) "RMP shall mean the risk management plan required under Part 68 (commencing with
Section 68.1) of Subchapter C of Chapter I of Title 40 of the Code of Federal Regulations
and by California Health & Safety Code, Chapter 6.95, Article 2.
(F) "Stationary Source" means any stationary source, as defined in Section 68.3 of Title 40 of
0 064
the Code of Federal Regulations and Title 19, California Code of Regulations, Section
2735.3.
(G) Threshold Quantity shall mean the quantity specified for a regulated substance pursuant
to Title 19, California Code of Regulations, Section 2770.5 and determined to be present at
a stationary source.
Section 6.21.050: ACCIDENTAL RELEASE PREVENTION PROGRAM
Pursuant to the provisions of the California Health and Safety Code, Chapter 6.11, Division 20,
and Chapter 6.95, commencing with Section 25500, supplemented by Division 2, Title 19 of the
California Code of Regulations, the City of El Segundo assumes administrative and enforcement
responsibility for the implementation of Title 19, Division 2, of the California Code of Regulations
and Chapter 6.95 of the California Health and Safety Code.
Section 6.21.060: PERMIT REQUIRED
A permit from the El Segundo Fire Department is required to perform any or all of the activities as
identified in Chapter 6.11 of Division 20 of the California Health and Safety Code. The permittee
shall operate all activities in accordance with established permit conditions to the extent such
conditions are identified in regulation, ordinance, or policy and as they apply to the permittee's
operation.
Section 6.21.070: PERMIT FEES
Any person required by this Section to have a permit shall pay the established permit fee as it
relates to the implementation of any and all CUPA elements. The CUPA elements shall include,
but not be limited to those programs identified in Chapter 6.11, Division 20 of the California Health
and Safety Code. The State - mandated surcharges shall be separate from the city permit fee.
The permittee shall pay the amount as designated in the fee resolution, as may be amended by
the Council from time to time. In addition to the remedies set forth in the California Health and
Safety Code, further remedies, fees or restitution authorized by the El Segundo Municipal Code,
not inconsistent with State law, shall apply to any violation of the State laws.
Section 6.21.080: REGULATED SUBSTANCE REGISTRATION
Effective March 1, 1998, stationary sources handling extremely hazardous substances or
regulated substances shall complete and submit the California Accidental Release Prevention
Program Registration form [OES 2735.6 (6/97)] to the El Segundo Fire Department. New or
modified stationary sources shall register prior to the date on which a regulated substance is first
present in a process.
Section 6.21.090: RMP SUBMISSION
Effective June 21, 1999, each owner or operator of a stationary source, which handles more than
a threshold quantity of a regulated substance or extremely hazardous substance, shall submit a
single RMP that addresses all elements required in 40 CFR part 68 and Title 19, California Code
of Regulations, Division 2, Chapter 4.5.
SECTION 3: If any section, subsection, sentence, clause, or portion or phrase of this Ordinance or any
part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the
remaining portion of this Ordinance or any part thereof.
SECTION 4: The City Clerk shall certify to the passage and adoption of this Ordinance; shall cause the
same to be entered in the book of original ordinances of said City; shall make a notice of the passage and
adoption thereof in the records of the meeting at which the same is passed and adopted; and shall within
fifteen (15) days after the passage and adoption thereof cause the same to be published or posted in
accordance with the law.
PASSED, APPROVED AND ADOPTED this day of February, 1998.
ATTESTED TO:
Cindy Mortesen, City Clerk (SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Sandra Jacobs, Mayor of the City of El Segundo
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CITY OF EL SEGU�RpNSFER
By WIRE
PAYMENTS B 01123198
01113198 THROUGH
Date
Payee
1114198
HealthcomP
First Trust
1116198
Federal Reserve
1116198
Healthcomp
1121/88
IRS
1125198
EmP• Dev. Dept.
1125198
TIFICATION: 02103198
DATE OF RA RE:
TOTAL PAYMENTS BY VI
ARE.
Amount
1,570.24
145,228.87
300.00
2,730.01
152,142.14
27 525
182
as to the accuracy of the wire transfers by
Certified fi 7
City Treasurer
L
Finance Director
City
Si I
1,
31
k
Description
Weekly eligible claims
ABAG payment
purchase PIR # 14
VVe employee bond
Weekly elig ible claims
Federal Payroll Taxes # # 15
State Payroll Taxes PIR # 15
182,397.45
Date (�
Date
Date - Z
on actual expenditures is available in the City
Treasurers Office of the City of EI Segundo.
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, January 20, 1998 - 5:00 P.M.
CALL TO ORDER Mayor Jacobs at 5:05 P.M.
PLEDGE OF ALLEGIANCE - Councilman Liam Weston DRAFT
ROLL CALL
Mayor Jacobs -
Present
Mayor ProTem Wernick -
Present
Councilman Gordon -
Present
Councilman Weston -
Present
Councilwoman Friedkin -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall
be a misdemeanor and punishable by a fine of $250. NONE
SPECIAL ORDER OF BUSINESS -
1. Continue deliberation of candidates for positions on the Capital Improvement Program
Advisory Committee and the Community Cable Advisory Committee.
Council consensus to re- appoint A.J. Paz to the Capital Improvement Program Advisory Committee for a
full term to expire December 1, 2001.
Council consensus to appointments Nancy Pfeifer to the Community Cable Advisory Committee for a full
term to expire October 31, 2001.
MOVED by Councilman Gordon SECONDED by Mayor ProTem Wernick to appoint Joseph Pinchuk to
a full term on the Community Cable Advisory Committee to expire October 31, 2001. MOTION
PASSED BY THE FOLLOWING VO ICE VOTE. AYES MAYOR JACOB5,MAYOR PROTEM
WERNICK, COUNCILMAN GORDON. NOES: COUNCILMAN WESTON AND
COUNCILWOMAN FRIEDKIN 3/2
CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et se .) for the purposes of conferring with the
City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing
litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with
the City's Labor Negotiators as follows:
CONFERENCE WITH LEGAL COUNSEL C C Ie No. YC 030268, USDCCCase No. CV 9757979D)T
Hargreaves v. City of El Segundo, LAS
City of Los Angeles v. County Sanitation Districts, LASC Case No. BC 034185
In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014
Steenburgh v. City of El Segundo, LAMC Case No. 97KO2520
Fenwick v. City of El Segundo, LASC Case No. BS 044667
City of El Segundo v. Kilroy, LASC Case No. YC 031166
Mosleh v. City of El Segundo, LASC Case No. YC 025903 0 080
1
01- 20.98.5pm
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further
public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -3-
matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Recruitment and selection of City
Manager.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None.
REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their
employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a
fine of $250.m NONE
ADJOURNMENT at 6:55 P.M.
Cindy Mo , ity Clerk
0 08'
oi- zo -ss.spm 2
DRAFTMINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 20, 1998 - 7:00 P.M.
CALL TO ORDER Mayor Jacobs at 7:05 P.M.
INVOCATION - Bishop Lloyd Carlson, Church of Jesus Christ of Latter Day
Saints
PLEDGE OF ALLEGIANCE - Councilman Liam Weston
PRESENTATIONS
ROLL CALL
Mayor Jacobs - Present
Mayor ProTem Wernick - Present
Councilman Gordon - Present
Councilman Weston - Present
Councilwoman Friedkin - Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit
per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to
the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Two (2) individuals addressed
Council
1 Liz Garnholtz, ESASNAC; will be meeting at the Rec Room at 770 West Imperial,
January 27, 1998, at 7:00 P.M.
2. Bari Cooper, of Ervin, Cohen & Jessup LLP, request by Pacific Sands HOA that their
condominiums located at 770 West Imperial Avenue be the first to receive residential sound insulation to
the extent of any remaining public funds and be placed first on the list for future phases of the RSI
Program.
A. PROCEDURAL MOTIONS
1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title
only.
MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to read all ordinances
and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE
5/0
City Attorney Mark Hensley announced the partial settlement of litigation between the City of El
Segundo and Mosich and Greffon excluding City Manager Jim Morrison from the suit.
Council announced that the meeting would be shortened this evening and many things carried over due to
the fact that a chemical was used to clean the carpet.
1 0 OV
B. SPECIAL ORDERS OF BUSINESS -
Continued public hearing on the following proposed (Third Quarter) amendments to the
General Plan, Zoning Code, and Local Coastal Program: 1) Mini - Variances, 2 -I) Detached
Accessory Buildings and 2 -II) Accessory Buildings, 3) Residential Wall Heights, 4) Signs,
5) School Parking, 6) Coastal Development Permits, 7) TDR's - Transfer of Development
Rights, and 8) Amplified Sound Permits; and, a Negative Declaration of Environmental
Impacts in accordance with CEQA. Environmental Assessment EA -419, General Plan
Amendment GPA 97 -3 and Zone Text Amendment ZTA 97 -3, Third Quarter Amendments.
Applicant: City of El Segundo - (Citywide Amendments) and Hughes Electronics (TDR's
- Transfer of Development Rights).
Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on the following
proposed (Third Quarter) amendments to the General Plan and Zone Text: 1) Mini - Variances, 2 -I)
Detached Accessory Buildings and 2 -II) Accessory Buildings, 3) Residential Wall Heights, 4) Signs, 5)
School Parking, 6) Coastal Development Permits, 7) TDR's - Transfer of Development Rights, and 8)
Amplified Sound Permits; and, a Negative Declaration of Environmental Impacts in accordance with
CEQA. Environmental Assessment EA -419, General Plan Amendment GPA 97 -3 and Zone Text
Amendment ZTA 97 -3, Third Quarter Amendments. Applicant: City of El Segundo - (Citywide
Amendments) and Hughes Electronics (TDRs - Transfer of Development Rights). She asked if proper
notice had been done and if any written communications had been received. Clerk Mortesen stated that
proper notice had been done and no written communications had been received by the Clerk's office.
Two individual addressed Council.
Liz Gamholtz, resident; requested clarification of the detached accessory structures changes in the Code.
Peggy Tyrell, resident; agreed with Ms. Gamholtz that accessory structures should be closely governed.
MOVED by Councilwoman Friedkin SECONDED by Councilman Weston to continue the public
hearing to February 3, 1998. MOTION PASSED BY UNANIMOUS VOICE VOTE 510
2. Public Hearing on the following proposed amendment to Chapter 20.98 of the Municipal
Code relating to the enforcement of permits and approvals issued under Title 20 (Zoning).
(Environmental Assessment EA -432, Zone Text Amendment ZTA 97 -4). Applicant: City of
El Segundo.
Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on the following
proposed amendment to Chapter 20.98 of the Municipal Code relating to the enforcement of permits and
approvals issued under Title 20 (Zoning). (Environmental Assessment EA -432, Zone Text Amendment
ZTA 97 -4). Applicant: City of El Segundo. She asked if proper notice had been done and if any written
communications had been received. Clerk Mortesen stated that proper notice had been done and no
2
written communications had been received by the Clerk's office.
No individuals addressed Council
City Attorney Mark Hensley read the following:
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA AMENDING SECTION 20.98.010 OF THE EL SEGUNDO MUNICIPAL
CODE RELATING TO PENALTIES FOR VIOLATING TITLE 20 OF THE EL
SEGUNDO MUNICIPAL CODE.
Councilman Weston introduced the Ordinance.
MOVED by Councilman Weston SECONDED by Councilman Gordon to continue the public hearing.
To February 3, 1998. MOTION PASSED BY UNANIMOUS VOICE VOTE 510
3. Public Hearing on the proposed projects and budget for allocation of the 1998 -1999
Community Development Block Grant funds. Proposed CDBG budget: $105,631.
Proposed general fund monies: $35,656, if waiver is not granted.
Mayor Jacobs state that this is the time and place hereto fixed for a public hearing on the proposed
projects and budget for allocation of the 1998 -1999 Community Development Block Grant funds.
Proposed CDBG budget: $105,631. Proposed general fund monies: $35,656, if waiver is not granted.
She asked if proper notice had been done and if any written communications had been received. Clerk
Mortesen stated that proper notice had been done and no written communications had been received by
the Clerk's office.
Laurie Jester, Senior Planner, gave a brief staff report.
No individuals addressed Council.
MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to direct the Director of
Planning and Building Safety to execute agreements in excess of $10,000 with all sub - recipients receiving
CDBG funds, and authorized the Mayor to request a waiver from the CDC of the 15% maximum public
service activity limit. MOTION PASSED BY UNANIMOUS VOICE VOTE 510
MOVED by Councilman Weston SECONDED by Councilman Gordon to authorize the allocation of the
Budgeted funds as presented in the staff report. MOTION PASSED BY UNANIMOUS VOICE VOTE
510
Directed staff to agendize the RSI program with the thought to investigate innovative ways to help
finance the homeowners portion of the RS1 program through CDBG and other options..
3
0 084
C. UNFINISHED BUSINESS - NONE
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
1. Announce appointments for positions on the Capital Improvement Program Advisory
Committee and the Community Cable Advisory Committee.
Mayor Jacobs announced the re- appointment of A.J. Paz to the Capital Improvement Program Advisory
Committee for a full term to expire December 1, 2001. and the appointments of Nancy Pfeifer and
Joseph Pinchuk to the Community Cable Advisory Committee for a full term to expire October 31,
2001 at a later date.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call
for discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 244135- 244880 on Demand Register Summary Number 15 in total
amount of $937,933.26, and Wire Transfers in the amount of $1,056,662.80.
2. City Council meeting minutes of December 2, 1997, December 16, 1997, January 3, 1998
and January 6, 1998.
3. Proposed revisions to the class specification for the job classification of Environmental
Safety Coordinator.
4. Request to transfer unclaimed funds from the Police Evidence Account to the City General
Fund in the amount of $134,395.66.
5. PULLED FOR DISCUSSION BY COUNCILMAN GORDON
6. Acceptance of the construction of a retaining wall along the northside of Recreation Park,
Project No. PW 96 -11 Contract No. 2534, (final contract amount $63,892.50).
7. Acceptance of the construction of a storm drain in the 400 block of Washington Street and
Recreation Park Checkout Building drainage improvements, Project No. PW 97 -14
Contract No. 2558 (final contract amount $42,790.00).
8. Acceptance of the pavement rehabilitation of Vista del Mar between 45th Street and Grand
Avenue, Project No. PW 97 -17 Contract No. 2567 (final contract amount $261,961.34).
Approve Change Order No. 1 in the amount of $2,786.30.
9. Adoption of plans and specifications No. PW 97 -23 for the City Plunge (219 West
Mariposa Avenue) deck surfacing (estimated cost $31,000.00).
10. Adoption of plans and specifications No. PW 97 -24 for the sanitary sewer manhole lining
4
0 C. 18-5-
at various locations (estimated cost $70,000.00).
11. PULLED FOR DISCUSSION BY COUNCILWOMAN FRIEDKIN
12. Request Council concurrence for change (1) in alternate representation on the Los Angeles
County Sanitation District Board of Directors from Councilman Mike Gordon to Mayor
Pro Tern Nancy Wernick and (2) on the Golf Course Subcommittee from Mayor Pro Tem
Nancy Wernick to Councilman Mike Gordon..
MOVED by Councilman Weston SECONDED by Councilwoman Friedkin to approve Consent items
Numbers 1, 2, 3, 4, 6, 7, 8, 9, 10, and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE 510
CALL ITEMS FROM CONSENT AGENDA
Authorize an Agreement No. 2574 with Landis & Staefa, Inc. to commence with an
engineering study and contract formulation of a self - funding energy retrofit and capital
improvement program for City facilities.
MOVED by Councilman Gordon SECONDED by Councilwoman Friedkin to authorized Agreement No.
2574 with Landis & Staefa, Inc. to commence with an engineering study and contract formulation of a
self - funding energy retrofit and capital improvement program for City facilities. MOTION PASSED BY
UNANIMOUS VOICE VOTE 510
11. Request to approve preliminary plans for a Police training and fitness center, modify
existing Contract No. 2494 with JCM Facilities Planning and Management for architectural
services, authorize to advertise for receipt of construction bids and authorize expenditure of
an additional $96,882 from asset forfeiture funds.
MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to approve preliminary plans
for a Police training and fitness center, modify existing Contract No. 2494 with JCM Facilities Planning
and Management for architectural services, authorize to advertise for receipt of construction bids and
authorize expenditure of an additional $96,882 from asset forfeiture funds. MOTION PASSED BY
UNANIMOUS VOICE VOTE 510
F. NEW BUSINESS - CITY MANAGER -
1. New Alcoholic Beverage Control (ABC) license for off -site sale and consumption of beer
and wine (Type 20- Off -Sale beer and wine) at a new proposed (remodeled) Chevron
convenience store at 601 South Vista del Mar. (ABC 98 -1) Applicant: Mike Reynolds -
Chevron.
Laurie Jester, Senior Planner, gave a brief staff report.
Lyle Cripe, 45th and Ocean; presented a petition from the residents in that area opposing the sale of beer
and wine at that establishment.
5
0 086
Mike Reynolds, owner of Chevron Station, expressed his desire to make the business into a food mart,
full service station, and further stated that he would be on site and would have responsible employees to
monitor the sales.
Bob Holmes, 1321 Strand, Manhattan Beach; does not oppose the sale of alcohol at the Chevron site.
Rod Spackman, Chevron; testified to the character of the owner and the confidence Chevron has in him
as a responsible businessman.
Manhattan Beach Resident; there are 11 places between Rosecrans and 45th where alcohol is available.
MOVED by Councilman Gordon SECONDED by Mayor ProTem Wernick to not oppose the issuance
of the ABC License, and direct the Director of Planning and Building Safety to approve the
Administrative Use Permit (AUP 98 -1) for the alcohol sales at the new Chevron convenience store.
MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS, MAYOR
PROTEM WERNICK, AND COUNCILMAN GORDON. NOES: COUNCILWOMAN FRIEDKIN
ABSTENTION: COUNCILMAN WESTON 3/1/1
2. Discussion of various methods of recruiting a new City Manager.
Recruiting Firms will be invited to attend the next close session so Council may interview.
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK -
1. Approval of specifications and authorization to solicit proposals for the recodification of
the City's Municipal Code.
MOVED by Mayor ProTem Wernick SECONDED by Councilman Weston to approve the documents
and proceed with the solicitations of proposals for the recodification of the Municipal Code. MOTION
PASSED BY UNANIMOUS VOICE VOTE 5/0
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilman Gordon and Mayor Jacobs -
1. Consultant Services Agreement with Robert Bein, William Frost and Associates
(RBF) to perform an Alternate Sources Water Study for an amount not to exceed
$10,000.00.
MOVED by Councilman Gordon SECONDED Councilman Weston to approve Contract 2575 with
6
0 �,°?
Robert Bein, William Frost and Associates to perform an Alternate Sources Water Study for an amount
not to exceed $10,000.00. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
Spoke regarding the Chevron/MacDonalds opening.
Councilman Weston -
Spoke regarding Energy deregulation.
Councilwoman Friedkin -
Spoke regarding NAFTA meeting, Homestead ribbon cutting, LAX Department of Airports meeting,
McCormick and Schmicks, Chevron/MacDonalds opening.
Mayor Pro Tem Wernick -
Spoke regarding Governor Wilson speak at the High School, Homestead opening, Chevron/MacDonalds
opening and working with Mr. Hensley researching the MMIP.
Mayor Jacobs -
Spoke about all the events already mentioned, and the diversity of the business that are being attracted.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate 10 the City Council on behalf of another, and employees speaking on behalf of their
employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a
fine of $25o. Three (3) individual addressed Council:
Liz Garnholts, resident; spoke on the article in the El Segundo Herald on the visit of the Governor.
Ron, resident 770 West Imperial; spoke on the RSI program and their desire to participate. Also some of
the confession that arose in the beginning.
Russ Howard, support the request for an ABC license at Vista Del Mar and 45th Street.
MEMORIALS In Memory of Jeanne Ann Miller, wife of past Library Board Trustee and current
member of Friends of the Library, Ray Miller
CLOSED SESSION - NONE
ADJOURNMENT - at 9:03 P.M. to February 3, 1998 at 5:00 P.M.
Cindy Mortesen, City Clerk
7
0 088
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3,1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Repeal of Resolution No. 4021, A Resolution of the City Council of the City of El Segundo, California, Approving and
Adopting the Appropriation Limit for Fiscal Year 1997/98 and the adoption of replacement Resolution with the corrected
appropriation limit.
RECOMMENDED COUNCIL ACTION:
Repeal Resolution No. 4021 and approve new Resolution that revises the appropriation limit for the City of El Segundo
for FY 1997/98 as stated in Section 1. of new Resolution to be $38,563,352.
INTRODUCTION AND BACKGROUND:
On July 1, 1997 the City Council adopted a resolution which declares the appropriation limit of the City pursuant to
Article X11113 of the California Constitution. As reported to you in the Auditor's Management Letter, it was determined
that the amount previously reported had been miscalculated.
DISCUSSION:
The appropriation limit of the City as initially calculated was $38,856,944 and as restated is $38,563,352. The
1997/98 appropriations subject to this limit are $25,066,760. The only impact of this miscalculation has been that
the Resolution declaring the appropriation limit must be corrected.
ATTACHED SUPPORTING DOCUMENTS:
Resolution repealing Resolution No. 2041 and adopting revised appropriation limit.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes No
ORIGINAT Date: January 26, 1998
j,
Eunic er, Dr ctor of Finance
=E�BY: _ Date
��-ee
ornson, CittyManager
AdtfibN TAKEN:
0 089
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, REPEALING RESOLUTION NO.
4021 AND ADOPTING THE APPROPRIATION LIMIT FOR
FISCAL YEAR 1997/98
WHEREAS, Article XIIIB of the California Constitution provides that the appropriations
limit for FY 1997/98 is calculated by adjusting the appropriations limit of FY 1996/97, by
changes in either the increase in Nonresidential Assessed Valuation or California per Capita
Income, and changes in population; and
WHEREAS, the appropriations limit for FY 1997/98 has been calculated by the Finance
Department, and
WHEREAS, the City of El Segundo has complied with all the provisions of Article XIIIB,
in determining the appropriations limit for FY 1997/98;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Resolution No. 2041 is repealed and replaced by this resolution.
SECTION 2. The appropriation limit for the City of El Segundo for FY 1997/98 shall be
$38,563,352.
SECTION 3. The City Clerk shall certify to the passage and adoption of this
Resolution; shall enter same in the book of original Resolutions of said City; and shall make a
Minute of the passage and adoption thereof in the records of the proceedings of the City
Council of said City, in the Minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this 3rd day of February 1998.
Sandra Jacobs, Mayor
City of El Segundo, California
ATTESTED:
Cindy Mortesen,
City Clerk (SEAL)
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
0 0 40
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Presentation of the City's Comprehensive Annual Financial Report (CAFR), Management Letter, and staff responses
for the fiscal year ended June 30, 1997.
RECOMMENDED COUNCIL ACTION:
Receive and file the City's Comprehensive Annual Financial Report (CAFR), Management Letter, and Staff Response.
INTRODUCTION AND BACKGROUND:
Attached is the City of El Segundo's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
June 30, 1997. The annual audit of the City's financial records was performed by the independent audit firm of
Thomas, Bigbie & Smith (TB & S). The audit fieldwork was completed on September 10, 1997, and preliminary
financial statements were submitted. These statements were then reviewed, corrected, and subsequently finalized
by the Finance Department.
Although the CAFR is frequently referred to as the audit report, in fact the auditor's report or opinion letter is one
page within the full document and is contained on page one of this report. As stated in the first paragraph of their
report, the general purpose financial statements are the responsibility of the City's management. Thus, with the
exception of page one of this document, the responsibility for preparation of the Comprehensive Annual Financial
Report resides with the Finance Department.
DISCUSSION:
(Continued)
ATTACHED SUPPORTING DOCUMENTS:
Comprehensive Annual Financial Report for the fiscal year ended June 30, 1997
Auditor's Management Letter
Staff Response to Auditor's Management Letter
FISCAL IMPACT:
ORIGINATED:
Eunice Kr;
REVIEWE
T
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
ADDroariation Required - Yes No
nance
Date: January 26,1998
Date:
0 091
DISCUSSION (Continued):
Finance relies on the audit firm to advise on the report in several ways, such as in drafting the notes
to the financial statement and identifying any classifications that would be deemed a material
misstatement so that adjustments and restatements can be properly recorded.
The audit firm also prepares a Management Letter that is directed to the City Council in which the
Council is advised of any findings that were made in the course of the audit that merit the attention of
Council. Should the audit firm determine that inadequate internal controls, policies, procedures, or
recordkeeping systems resulted in excessive and material misstatements that required year end
corrections, this would be brought to the Council's attention along with any other potential weaknesses
noted by the auditors. The firm noted no matters that were considered to be material weaknesses
under standards established by the American Institute of Certified Public Accountants. They did note
some items of less significance and the management letter and staff s responses are transmitted
herewith.
Together, the Finance Department and TB &S believe that the attached CAFR provides a fair
presentation of the financial position of the City and the results of operations over the fiscal year,
consistent with generally accepted accounting principles.
Finance also prepares the Introductory Section and the Statistical Section. The Introductory Section
includes a transmittal letter to the Council which is intended to provide for Council, the public and
other readers, an overview of significant information contained in the structured general purpose
financial statements.
The Statistical Section beginning on page 70 provides summary trend information over the last ten
fiscal years, and other demographic information that assist the reader in understanding the financial
history of El Segundo and the nature of our community's business and residential population.
For the past five years, the City has received the awards from both the Government Finance Officers
Association (GFOA) and California Society of Municipal Finance Officers (CSMFO). These award
programs require detailed peer review against checklists of 30 to 60 pages delineating all required
accounting and reporting principles and best reporting practices. The annual review exercise is
extremely valuable as it provides anonymous reactions from other finance professionals who offer
critical feedback and concrete suggestions on how the report may be expanded to improve information
to the reader, or to indicate where inconsistencies may appear. While often the findings are not
material, and the report continues to merit the award, it is a valuable quality control review. Moreover,
credit rating agencies rely on this peer review and consider the presence of the award a reliable
benchmark of the accuracy of the accounting presentations.
It is recommended that the City Council receive and file the Comprehensive Annual Financial Report
for the fiscal year ended June 30, 1997.
0 092
Thomas, Bigbie & Smith
An Accountancy Corporation September 10, 1997
Certified Public Accountants
City Council
City of El Segundo
350 Main Street
El Segundo, California 90245
Dear City Council:
Donald L. Thomas. CPA (Retired)
VC. timith, Jr., CPA
Jem. D. Bigbie. CPA
Richard A. Teaman. CPA
J. Steven Pressley, CPA
JAN 2 0 1998
;I Y n- "ivAGER'S OFFICE
We have audited the financial statements of the City of El Segundo as of and for the year ended
June 30, 1997, and have issued our report thereon dated September 10, 1997. In planning and
performing our audit of these financial statements, we considered its internal control structure in
order to determine our auditing procedures for the purpose of expressing our opinion on these
financial statements and not to provide assurance on the internal control structure. We noted no
matters involving the internal control structure and its operation that we considered to be material
weaknesses under standards established by the American Institute of Certified Public
Accountants. However, we noted an item of less significance and a matter which is discussed
below.
(1)
Appropriation Limit Calculation
During our review of the 1996 -97 appropriation limit calculation, we found that the calculation
for 1997 -98 fiscal year was calculated incorrectly. It was discovered that the City had carried
forward the wrong 1996 -97 appropriation limit amount from which the 1997 -98 appropriation
limit is calculated. Not correcting the calculation has a cumulative effect on future years'
calculations.
Therefore, we find it imperative to suggest that the City recalculate the 1997 -98 appropriation
limit calculation and submit it to the City Council for approval.
0 093
4201 Brockton Avenue, Suite 100 • Riverside, California 92501 • Telephone (909) 682 -4851. Facsimile (909) 682 -6569
5100 California Avenue, Suite 108 • Bakersfield, California 93309 • Telephone (805) 633 -3644. Facsimile (805) 322 -8101
Summation
We took the above item into consideration when issuing our opinion on the City's financial
statements. We did not consider this issue sufficient to qualify our opinion. This letter is not
intended to imply that our test failed to disclose many commendable features in the current
operating procedures of the City and the successful implementation of previous
recommendations. However, from a standpoint of practicality this letter is limited to a situation
which in our judgement merit or could benefit from refinement.
We would like to take this opportunity to express our appreciation for the assistance extended us
during the course of our audit. It was a pleasure working with qualified, dedicated professional
staff. If we can be of further assistance or if you have any questions regarding our
recommendations, please call our office.
Respectfully submitted,
THOMAS, BIGBIE & SMITH
An Accountancy Corporation
Richard A. Teaman
Certified Public Accountant
0 094
Response to Management Letter Comments
City staff concurs with this management letter comment. Submitted for your approval is the necessary
repeal of Resolution No. 2041 and the adoption of a new resolution reflecting the revised number.
There has not been any impact from this error. The City's appropriations subject to this limit are and
have been below the limit established by this calculation.
We appreciate our auditors catching this error so that it is not rolled forward into future calculations.
0 095
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION: Authorization to initiate the process to sell City owned property near the southeast
corner of Sepulveda and El Segundo Boulevards. Fiscal Impact: approximately $265,000 of revenue.
RECOMMENDED COUNCIL ACTION: Approve the recommended procedure to sell City owned property and
direct staff to take the following steps:
1. Schedule a review by the Planning Commission to determine that the sale of the subject property is
consistent with the goals and policies of the General Plan per Government Code 65402.
2. Offer property to other governmental agencies per Government Code 54220:
a) Any low income housing providers" as set forth in Health and Safety Code section 50079 and
under whose jurisdiction the property would be located;
b) Any moderate income "housing sponsors" as set forth in Health and Safety Code section 50074
and under whose jurisdiction the property would be located;
C) Any parks and recreation department within both the City and County of Los Angeles;
d) Any regional park authority under whose jurisdiction the property would be located;
e) The State Resources Agency.
3. Prepare a resolution for City Council consideration authorizing the intent to sell the property and noticing
a specific time and public hearing for the sale.
INTRODUCTION AND BACKGROUND:
See Page 2
DISCUSSION: In response to Mr. Brent's request and subsequent authorization by the City Council to proceed,
staff reviewed the Government Code to determine the appropriate land sale process which is outlined above. It
is anticipated that the procedure will require approximately six months. Given the size, configuration, numerous
easements, and the fact that the majority of the property is currently utilized as a parking lot for the North Village
Shopping Center, it is unlikely that there will be any public interest in the property. However, Mr. Brent has
conveyed a strong interest in purchasing the property as it is key to the successful operation of his shopping
center.
ATTACHED SUPPORTING DOCUMENTS: Letter dated October 21, 1991, from Hnmony arern %,ui P-3-11 al lu
Amendment to Lease (No. 3) dated November 18, 1997.
FISCAL IMPACT: Approximately $265,000 in revenue.
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested: $0
Proiect /Account Budget: N/A
Project /Account Balance: N/A Date:
Account Number: N/A
Project Phase: N/A
Appropriation Required - Yes_ No X
ORIGINATED: uaie:
James Hansen °–
REVIEWED BY:
James W. Mr-F , City Man
ACTION T
Date:
0 0 91 6
Page 2
INTRODUCTION AND BACKGROUND:
The City received a request from the Anthony Brent Corporation on October 21, 1997, to extend the existing
lease of City owned property adjacent to the North Village Shopping Center (attached). For reference purposes,
the subject property, located near the southeast corner of El Segundo and Sepulveda Blvds., contains a gross
land area of 0.916 acres or 39,901 square feet. The major portion of the irregularly shaped site is covered with
an asphalt paved parking lot which provides parking for the shopping center. On November 18, 1997, the City
Council considered the request and authorized the current ground lease for 30 years or February 28, 2028
(attached). The appraisal established the total land value at $265,000 with an annual rent @ 9% or $23,850.
During the process, Mr. Brent expressed an interest in purchasing the property at such time as the City was in a
position to complete the sale.
0 097
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: City Manager
AGENDA DESCRIPTION: Amendment to an existing lease with the Anthony Brent Corporation for property
located at the southeast corner of EI Segundo and Sepulveda Blvds. Fiscal Impact: $23,850 of revenue per
year.
RECOMMENDED COUNCIL ACTION: Approve the lease amendment and authorize the Mayor to execute
same on behalf of the City.
INTRODUCTION AND BACKGROUND: The City received a request from the Anthony Brent Corporation on
July 23, 1997, and a subsequent letter on October 21, 1997, to extend the existing lease of a City owned property
adjacent to the North Village Shopping Center (attached). For reference purposes, the subject property, located
near the southeast corner of El Segundo and Sepulveda Blvds., contains a gross land area of 0.916 acre or
39,901 square feet. The major portion of the irregularly shaped site is covered with an asphalt paved parking lot
which provides parking for the shopping center.
Specifically, Mr. Brent, has requested that the current ground lease (effective until January 31, 2005) be
extended to a overall lease term of thirty (30) years or February 28, 2028, The extension will satisfy a
requirement of his lender and allow him to refinance the shopping center property (attached). Mr. Brent has also
expressed a desire to purchase the property at such time as the City is in a position to complete the sale.
DISCUSSION: In response to the above request, an appraisal was completed on the subject property by R.P.
Laurain & Associates. The appraisal and a subsequent amendment dated November 3, 1997, established the
total land value at $265,000 with an annual rent c@ 9% or $23,850. The attached lease amendment reflects the
current value established by the appraisal which is an increase of $11,850 of revenue annually over the previous
terms.
ATTACHED SUPPORTING DOCUMENTS: Letters dated July 23, 1997 and October 21, 1997 from Anthony
Brent Corporation, Letter dated August 8, 1997 from Midland Data Systems. Current lease dated September 20,
1994; amended lease #1 dated January 17, 1995; amended lease #2 dated November 7, 1995; and amendment
#3.
FISCAL IMPACT:
(Check one) Operating Budget $23,850 (revenue) Capital Improv. Budget: _
Amount Requested: $0
Project Account Budget: N/A
Project/Account Balance: N/A
Account Number: N/A
Project Phase: N/A
Appropriation Required - Yes No x
ORIGINATED: Date: 1111,31 f7
me Hansen, Director of Economic Development
IkEWEWED BY: Date:
James W. Morrison, City Manager
ACTION TAKEN:
0 098
RECORDING REQUESTED BY
CITY ATTORNEY
When recorded mail to
CITY CLERK
City of E1 Segundo
350 Main Street
E1 Segundo, California 90245
310) 607 -2201
City of El Segundo
Contract No. 2363C
AMENDMENT TO LEASE AGREEMENT (NO. 3)
This AMENDMENT TO LEASE AGREEMENT is made and entered
into this 18th day of November , 1997, by and between the City
of E1 Segun o Lessor ") and Project One- Fifty, a California
general partnership ( "Lessee ").
WHEREAS, Lessor and Lessee entered into a Lease
Agreement ( "Lease Agreement ") dated September 20, 1994, recorded
in the Official Records of Los Angeles County, California, #94-
2014838; which Lease Agreement;
WHEREAS, Lessor and Lessee entered into an Amendment to
Lease Agreement ( "First Amendment ") dated January 17, 1995, which
amendment amended paragraph 2 of the Lease Agreement relating to
the term of the lease;
.fi
WHEREAV..Lessor and Lessee entered into an Amendment to
Lease Agreement No. 2 ( "Second Amendment ") dated November 7, 1995,
which amendment added a paragraph 20 to the Lease Agreement
relating to parking on the premises;
WHEREAS, Lessor and Lessee desire to extend the term of
the lease and amend the provisions of the lease relating to rent;
NOW, THEREFORE, the parties hereto agree to Amend "
paragraphs 2 and 4 of the Lease Agreement to read as follows:
2. TERM. The term of.the Lease Agreement shall
expire on February 28, 2028.
4. RENT. Lessee shall pay as rent for said Leased
Property, the base rent of $23,850.00, which sum
is due and payable upon execution of the Amendment
to Lease Agreement (No. 3), and each year annually
on the said execution date, at the offices of the
Lessor. At the end of each ten (10) year period
0 C!? K#
City of E1 Segundo
Contract No. 2363C
following the execution date of the Amendment to
Lease Agreement No. 3), the total land value, of
the subject property shall be appraised by an
appraising firm agreed to by the parties and paid
for by Lessee. The base year rent shall then be
recalculated to be nine percent (9 %) of the
appraised value of the subject property.
In addition, the base rent shall automatically
increase each year by a percentage which shall be
equal to the percentage increase of the Consumer
Price Index as shall be reflected in the most
recent report of consumer prices for the Los
Angeles /Long Beach Standard Metropolitan
Statistical Area ( "CPI") using September 1997 as
the base year. The rent shall not be decreased by
any decrease in the CPI.
All other terms and conditions of the Lease Agreement dated
September 20, 1994, the First Amendment dated January 17, 1995 and
the Second Amendment dated November 7, 1995 shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this
Amendment to Lease Agreement the day and year first above written.
City
)-
APPROVED AS TO FORM:
City Attorney
CITY OF EL SEGUNDO
MAYOR
PROJECT ONE -FIFTY
A California general
partnership
i)
By:
0 1 CO
.U,
i ANTHONY B
� RENT CORPORATION
9665 Wilshire Boulevard, Suite 220
Beverly Hills, California 90212
Phone: (310) 247 -7171
October 21, 1997 Fax: (310) 247 -7172
Via facsimile (310) 322 -7137
Mr. Jim NOrrison, City Manager
City of El Segundo
350 Main treet
El Segund , CA. 90245
SUBJEC : PROPERTY LOCATED AT 140 S. SEPULVEDA BOULEVARD,
EL SEGUNDO, CA
Dear Mr. orrison,
I enjoyed eeting with you and Jim Hansen today, and our discussion relative to the purchase
of the subj ct property by Project One -Fifty,
This letter hall confirm that it is Project Otte - Fifty's intention to purchase the subject property
as soon as e City of El Segundo is in a position to complete a sale.
As you advised, there are certain procedures the city must satisfy before a sale can be finalized,
which will most likely .make it impossible to close a transaction on or before February 28, 1998,
the due da of our existing loan on the shopping center adjoining the subject property,
In view of the sale transaction being delayed to some time beyond February 28, 1998, we are
hereby req esting that the expiration date ( January 31, 2005 ) of the existing Ground Lease on
the subject property, between Project One- Fifity and the City of El Segundo, be extended to
February 2�, 2028. This will add approximately twenty three (23) years to the Ground
✓ making the overall lease term thirty lender's Lease, our allow us to efinance our shopping centter property.2(Pl ase refer to ,Midland Loan Services tlett d
enclosed, ted August 8, 1997.) letter
As we disc ssed, this will only be a temporary arrangement until we purchase the property which
should occ within the next approximate six month period,
Many for your help and assistance concerning this matter.
Yours truly
TION
AB.oc
CMS
FIE
0 101
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Request purchase of six (6) portable police radios and accessories utilizing funds allocated in the Equipment
Replacement Fund and declare as surplus twenty portable radios and accessories to be transferred to the South
Bay Regional Public Communication Authority.
RECOMMENDED COUNCIL ACTION:
Approve the purchase of six (6) Motorola MTS2000 portable radios, six (6) safety speaker microphones, two (2)
six -bank chargers and three (3) additional high- capacity 7.5 volt batteries.
Declare as surplus the attached list of portable radios and accessories and transfer possession to the South Bay
Regional Public Communication Authority.
INTRODUCTION AND BACKGROUND:
The police department currently utilizes six (6) Motorola Saber portable radios which are scheduled to be replaced
in the 1997/1998 budget. These Saber radios were purchased in the 1990/1991 budget year.
The South Bay Regional Public Communication Authority (SBRPCA) has estimated that the Saber radios currently
in use have an expected radio service life of five to seven years. Each radio requested for replacement meets or
exceeded its expected service life. The current Saber radios spend an average of two to five days of down time
per month for repair. Additionally, the Saber radios currently in use do not possess the minimum capabilities
recommended by SBRPCA. These minimum capabilities include operation on ten South Bay radio channels (five
repeater and five simplex), as well as on the Inglewood police, Redondo Beach police, Hermosa Beach police,
Torrance police, and Los Angeles County Mutual Aid channels.
(Continued)
DISCUSSION:
Funds are allocated in the Police Department Equipment Replacement Fund as required.
ATTACHED SUPPORTING DOCUMENTS:
SBRPCA Price Quote.
SBRPCA letter.
Listing of surplus radios recommended for donation.
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested: $10,967.86
Project/Account Budget: $ 13,000.00
Project/Account Balance: $13,000.00 Date: January 20, 1998
Account Number: 601 -400- 3101 -8106 (equipment replacement)
Project Phase:
Appropriation Required - Yes_ No X
ORIGINATED: Date:
nd, Chief of
BY:
TAKEN:
Date:
PD -II -1 of 5 - 1/26/98, 4:00pm
0 102
INTRODUCTION AND BACKGROUND (Continued)
As outlined in an attached letter from Jose Rivera, SBRPCA Senior Communications Technician, the
recommended replacement Motorola MTS2000 portable meets all current SBRPCA minimum requirements and
possess forward technology capabilities. It is recommended that the requested portable radios be purchased on a
sole source basis from Motorola through SBRPCA.
The South Bay Regional Public Communication Authority currently maintains a pool of no longer useable radios
that are available on an as- needed basis for city functions such as short -term emergency situations, driving under
the influence checkpoints /task forces, parades, home town fairs, etc. The portable radios recommended for
donation are an accumulation of previously replaced radios that no longer meet the minimum requirements of the
police department and are no longer practical to service. If the recommended donation is approved, the SBRPCA
would be responsible for the maintenance of such radios.
PD -II -2 of 5 - 1/26/98, 4:00pm
0 �n
SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY
0 0 12227 South Hawthorne Way, Hawthorne, California 90250 -3857
(310) 973 -1802
Fax (310) 978 -0892
January 12, 1998
Sergeant Max Phipps
El Segundo Police Department
348 Main Street
El Segundo, CA 90245
Dear Max,
The question of radio compatibility, and life expectancy has come up with respect to your
twelve channel Motorola SABER I portable radios.
Currently all new radios that we recommend must have the minimum capability of operation on
the ten South Bay channels (five repeater and 5 simplex), Inglewood police, Redondo Beach
police, Hermosa Beach police, Torrance police, and Los Angeles County Mutual Aid channels.
With respect to radio service life, we estimate five to seven years of reliable service for portable
radios in the police service.
The SABER I series radios are on the fringe of being eight years old, which would make them
candidates for replacement on age alone, and to further the justification for replacement, the
limited frequency range and low channel capacity are less than what we currently recommended
for Patrol.
The recommended replacement model is the Motorola NITS 2000 portable, which meets all
current requirements, and can be up graded to analog trunking format.
We have a program to supply radios from a shared pool, that we make available for city
functions such as parades, Home Town fairs, and temporary volunteers.
Therefore, I am requesting the contribution of any hand held radios that are no longer useable
for normal patrol, to be part of this common pool. Based on previous contributions, not all
donated radios are serviceable, so what we have done is combined parts from multiple radios of
the same model to produce a few.
Please call me with any questions you might have about our recommendations or our request.
Sincerely,
i�� '--� P,--
4�se L. Rivera
Sr. Comm. Tech.
PD -II -3 of 5 - 1/26/98, 4:00pm
FROM : So. Bay Reg. Pub. Comm. Auth. PHONE NO. : 310 978 0892
3105360509 MOTOROLA EL S01 -100
Im wi ;WiA
Jan. 20 1998 02:08PM P2
bb4 Pdd JkN 1'Y 'VW 11:46
"MW YOU it wr dtdzq!btpossibly"
SBRPCA PRIG QUOTATION FOR EL SEGUNDO P.D
J
(6) HO f OX MTS 2000
$1,029.60 / $ 6,177, 60
(6)199H UHF,M00EL 1
$167.70/$ 1,00620
(8) H38 SOFTWARE
6 10SA4 / $ 1,18040
(3) NTN7144 BATTERY ULTRA
$ 85.80/$ 267,40
(2) NTN1 177 MULTI CHARGER $x26.50 is 1,053.)0
(6) NMNS244 SPEAKER MIC
$ 78.663 477.36
TOTAL
$10,131.88
TAX
$ 83 &89
GRAND TOTAL
$10o867.8a
H885 36 MONTH WARRANTY
$ 36.00
PD -II-4 of 5 - 1/26/98, 4:00pm
0 10 5
SURPLUS RADIOS & EQUIPMENT
Motorola MX340 Radios
ESPD Radio Number
Serial Number
Tag Number
3132
479AJC0764
NONE
3P8
NONE
NONE
3P10
NONE
NONE
31311
479AKS0107
NONE
3P13
479AML0108
NONE
3P14
479AML0109
NONE
3P15
479AML0104
NONE
3P16
479AML0107
NONE
3P17
479AJW0108
NONE
3P19
479AML0106
NONE
31320
479AML0105
NONE
3P21
479AML0110
NONE
Motorola MT500 Radios
NONE
4012
3P5N
NONE
NONE
3P6N
NONE
NONE
Motorola Saber Radios
3P28
426ANS1548
NONE
3P29
426ANS1549
NONE
3P30
428APJ1097
NONE
3P31
426AP00074
NONE
3P32
426AP00073
NONE
3P33
426APY2915
NONE
Motorola MX340 Radio Charger
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
Motorola MT500 Radio Charger
NONE
NONE
NONE
4012
0 1�6
PD -II -5 of 5 - 1/26/98, 4:00pm
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: City Manager
AGENDA DESCRIPTION:
Negotiate 2 year extension to management agreement with Family Golf Centers, Inc. for the Lakes at El Segundo,
and amend current budget by $200,000 to install artificial turf on driving range.
RECOMMENDED COUNCIL ACTION:
Authorize staff to negotiate a 2 year extension to the management agreement with Family Golf Centers, Inc.
through June 30, 2000 and amend current budget by $200,000 to install artificial turf on driving range.
INTRODUCTION AND BACKGROUND:
The present agreement for the management of the Lakes at El Segundo Golf Course expires on June 30, 1998
with Family Golf Centers, Inc. The city was presented a proposal from Family Golf Centers, Inc. in which they
were seeking a 10 year extension with an offer to finance several facility improvements including, lighting the golf
course, weatherproofing the bottom deck of the range and changing over the range to an artificial surface.
DISCUSSION:
The golf course sub - committee has had a series of meetings to evaluate the Family Golf Centers, Inc. proposal
which requested a ten year extension. Meetings were held with Family Golf representatives to hear their
presentation and give the sub - committee members an opportunity to ask questions regarding the proposal. The
committee also focused on Family Golfs performance and the down turn in current revenues generated.
In regard to the revenue decline, Family Golf Centers, Inc. senior vice president Bill Schickler stated it has been
their experience at other golf facilities a major face lift or improvement is necessary every 4 to 6 years to renew
patron interest which results in generating additional revenue. It was also noted that range revenue at other
South Bay driving ranges have experienced a similar revenue decline.
The range improvement is particularly important in order to stay up with industry standards on high use driving
ranges, which is to install artificial turf in landing areas. Both the Los Verdes and Dominguez ranges have gone
to the artificial surface. It is anticipated that our biggest competition, Westchester will install the artificial turf with
their upcoming remodel. In order to stay competitive for customers, we need to stay ahead of competition with
appropriate range improvements.
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improve. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
Date:
/ -z7 - 'T ®
Jim erector
=VB1 Y: D ate:
Hager
A ION TAKEN:
980120.gc 1 -20 -98 9:40 a.m.
n 10.7
The installation of the artificial surface will result in significant savings, thereby increasing revenue: (1) Lower
water consumption (2) fewer staff maintenance hours (3) a decrease in landscaping materials (4) increased life
span of golf balls. Artificial turf will also increase direct revenue by increasing patron use as a result of providing
an enhanced physical appearance of range and the ability to maintain a considerably higher quality range ball.
The committee also noted that our fees are now low compared to other ranges and a rate increase is appropriate.
However, it should be deferred and implemented concurrent with the range improvements.
The life expectancy of the artificial turf is between eight and ten years. It is anticipated that the artificial surface will
result in a budget savings of $39,000 annually. In addition to the budget savings it is suggested that range bucket
fees can be increased by an average of fifty cents per bucket, thereby generating increased revenue of $75,000
annually. Using these projections, the new range surface has a payback in less than two years.
The golf course sub - committee, after reviewing the Family Golf, Inc. proposal, decided there was justification for
improvements. However, a more conservative approach in terms of immediate action is appropriate.
The sub - committee is recommending rather than a 10 year contract extension, the city enter into a 2 year contract
extension; evaluate the success of the driving range improvement based on revenue generated and postpone the
night lighting of the golf course and water proofing of the lower range deck. By extending the contract for only 2
years, it will give Family Golf, Inc. an opportunity to increase our revenue, while giving the city time to evaluate
Family Golf's performance. The short term extension will also allow us to thoroughly evaluate the merits of night
lighting the golf course and water proofing of the lower range deck.
Family Golf Centers, Inc. also proposed using their money for the said improvements which the city would be
paid back at a low interest rate. The committee felt the city would be best served by paying the cost themselves,
avoiding interest payments to Family Golf Centers, Inc. The recommended procedure would be, Family Golf
Centers, Inc bid the range project, pay for the improvements, and the city would then reimburse Family Golf
Centers, Inc. for the actual invoiced costs.
980203.gc
108
09 .1
M ASS i � &
CITY OF EL SEG UNDO
PROPOSAL TO ASSIST IN
IMPLEMENTING A NEW PUBLIC SAFETY
Xmi
DISPA TCH CENTER
JANUARY 1998
The Warner
MANAGEMENT CONSULTANTS
WOODLAND HILLS, CALIFORNIA
0 Ili
X1
The Warner Group
MANAGEMENT CONSULTANTS
Chief Tim Grimmond
Police Department
City of El Segundo
348 Main Street
El Segundo, California 90245
Dear Chief Grimmond:
5950 CANOGA AVENUE, SUITE 600
WOODLAND HILLS, CALIFORNIA 91367
(818) 710 -8855 • FAX (818) 710 -1467
January 20, 1998
The Warner Group is pleased to submit our proposal to continue to assist the City of El
Segundo in the implementation of a new public safety communications center. This proposal
includes the necessary tasks to coordinate the development of the new communications and
dispatch systems, as well as facility improvements. We would assist during the design,
procurement, contract negotiations, implementation and acceptance phases of the project to help
ensure the migration is a complete success.
BACKGROUND
The City of El Segundo is embarking upon a major, long -term project to develop improved
public safety dispatch and communications services for the Police and Fire Departments. As a
first step in the project, the City, with the assistance of The Warner Group, recently completed
a Public Safety Communications Dispatch Center Assessment. As a result of the assessment, it
was determined that significant upgrades and improvements were necessary in order to meet the
needs of the City for rapid response to citizen requests for service and officer safety. Multiple
alternatives were examined that could provide the required improvements including staying with
the consolidated South Bay Communications Center (RCC) and developing a new dispatch
center to meet the specific needs of El Segundo.
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Chief Tim Grimmond January 20, 1998
City of El Segundo Police Department Page 2
As a next step in the process, we have been asked by the City to describe how The Warner
Group would assist in the design, procurement, contract negotiations, implementation and
acceptance testing phases of the project. This letter outlines the approach and work plan we
would follow to successfully accomplish this project in an orderly and expeditious manner. Our
proposal is based on the approach of developing a new dispatch center under the management
and control of El Segundo that could accommodate other agencies on a contract basis as the
opportunities arise.
APPROACH
In providing assistance to the City of El Segundo, we would follow a planned approach as
follows:
PHASE 1- PREPARE PROCUREMENT DOCUMENTS & SELECT SYSTEMS
1. Finalize Systems Approach - As a first step in this phase of the project, we would
work with City and Department Personnel to finalize the approach to the
development of the required systems and equipment. Items to consider include
the following:
ESPHASE11PRO WPU
• Voice Radio Communications
• Mobile Data Communications
• Console Electronics
• Console Furniture
• E9 -1 -1 Telephone
• Business Telephone
• Computer Aided Dispatch (CAD)
• Records Management System Interface
• Logging Recorder
• Fire Alerting
• Paging Interfaces
We would consider the various approaches to establishing these systems to meet
the specific needs of the City. In some cases such as with CAD, decisions have
already been made for these system development approaches. In the case of
voice and data radio communications, there is less certainty on the actual
solutions that are available to meet the City's needs. We would focus on the
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Chief Tim Grimmond January 20, 1998
City of El Segundo Police Department Page 3
existing RCC systems as a primary solution for radio communications, while at
the same time, explore other options that may be available such as acquiring or
sharing new frequencies or use of commercial systems.
At the completion of this workstep, we would prepare a brief report documenting
the recommended approach for developing these systems including an overall
timeline.
2. Prepare Procurement Documents - As a result of the planned approach, we
would assist the City prepare the necessary procurement documents to acquire the
systems and equipment. In some cases, comprehensive Requests for Proposals
(RFP) would be developed to solicit competitive proposals from potential
suppliers. In other cases, a more streamlined approach would be used when the
supplier is already identified. We anticipate that several procurement documents
could be issued to prospective vendors since a wide range of hardware, software
and related equipment will be required. In this manner, the City would achieve
the benefits of formalizing the vendors' responses in a competitive environment
where appropriate. The procurement documents would be developed in
accordance with City purchasing guidelines and requirements. Among the many
items the vendors could be requested to include would be the following:
• Proposed Systems Approach
• System Flexibility and Modularity
• Documentation to be Provided
• Control Procedures
• Proposed Specifications
• System Security Features
• Training to be Provided
• One -Time Hardware and Software Costs
• Additional Costs
• Maintenance Costs
• Implementation Plan
• Vendor Expertise in Law Enforcement Systems
• Department's Responsibilities
• Vendor's Responsibilities
• Spatial, Electrical and Environmental Considerations
• Staffing Requirements
• Advantages of Proposed System Over Competition
• Proposed Contract Terms
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Chief Tim Grimmond January 20, 1998
City of El Segundo Police Department Page 4
3. Prepare list of Vendors - We would prepare a preliminary list of vendors best
qualified to meet the requirement of the City and add other vendors suggested by
the City, as appropriate.
4. Prepare Evaluation Criteria, Selection Plan and Worksheets - We would prepare
the evaluation criteria and selection plan as appropriate. This would fully describe
the criteria to be used in evaluating the proposals as well as set forth the plan to be
followed in conducting the evaluation. We would design and prepare the evaluation
worksheets to be used in the process. We would suggest appropriate evaluation
criteria.
S. Analyze Vendor Proposals - After the participating companies submitted their
proposals, we would review each to determine the system best able to meet the
Department's requirements. Each proposal would be reviewed by the Project Team
for completeness and to ensure that it addresses the questions contained in the
Request for Proposal. During this part of the study, based upon established criteria,
each of the proposals would be rated and those vendors that do not meet the
requirements would be eliminated.
Using the evaluation criteria as a guide, qualified proposals would be evaluated in
detail. Information pertaining to each major area of the specifications would be
summarized, evaluated and ranked. Additional information and clarifications would
be obtained from vendors as needed. Generally, a "short list" of the most qualified
proposals is then developed. During the later stages of the evaluation, software
demonstrations, operational site visits, reference checks, and oral interviews would
be conducted to fully assess the vendor's expertise, track record and ability to
perform. We would arrange, coordinate and attend these meetings and visits.
6. Prepare Economic Analysis - At this time, we should have all the information
necessary to prepare an economic analysis and to estimate the costs of implementing
and operating the proposed systems. All costs involved as well as expected savings
would be considered. Estimated one -time costs for such items as site preparation,
furniture, forms and others would be itemized. Also, estimated regular operating
costs for equipment, service, maintenance, communications, personnel and space
would be identified. Every effort would be made to identify and project any
"hidden" costs that might be expected. Hidden costs are those that vendors do not
always reveal to prospective customers. Some of these might be for training, data
transmission, installation, costs during the testing and debugging phase, special
electrical requirements and supplies.
7. Recommend Most Appropriate Vendors - Based upon the economic analysis and
the vendor proposal validation and analysis, we would, together with the Project
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Chief Tim Grimmond
City of El Segundo Police Department
January 20, 1998
Page 5
Team, recommend the vendors whose systems and equipment best satisfy the overall
requirements of the City.
8. Assist in Contract Negotiations -We would work with the City and the selected
vendors to aid in the development and negotiation of the final contracts in order to
obtain the most favorable provisions and stipulations for the City. These may
include such items as the following:
• Vendor's Responsibility in Training City Personnel
• System Performance Criteria such as System Response
System Uptime
• System Acceptance Terms and Conditions
• Warranty Duration
• Installation Responsibilities
• Favorable Payment Schedule
• Royalty Payment Arrangements
• Software License Terms
• Software Modifications
• Documentation to be Provided
• Limitations on Expenses
Time and Overall
We also would request the vendor to include their proposal response as an
addendum to the contract. We would not evaluate the contracts from a legal point
of view.
PHASE 11- COMMUNICATION.4 CENTER LAYOUT /1)EVl(;N
1. Determine Communications Facility Needs - Based on the console and dispatch
center equipment needs identified in Phase I above, we would assess the
requirements for the emergency communications center and equipment room. We
would prepare an inventory of the various communications and information systems
as well as furniture that will be required in the new center. We also would review
the voice and data communications cabling requirements for interfacing between the
communications center, equipment room, offices and outside utilities. We would
utilize the results of this needs assessment to coordinate the facility needs with the
City's architect.
2. Review Facility Plans and Layouts - Next, we would review the floor plans and
selected engineering diagrams for the new facility. We also would meet with the
architect and designers to follow up on the details of the plans for such items as
cabling, conduit, floor ducts, power, air conditioning, clearance requirements,
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Chief Tim Grimmond January 20, 1998
City of El Segundo Police Department Page 6
earthquake bracing, lighting and others. As appropriate, we would assess the
various alternatives to meeting the needs identified above.
Although we would assist the City in the design, selection and implementation of the
communications center equipment and furniture as detailed in this proposal, we are
unable to assume responsibility as to furniture /equipment placement or worker
ergonomics.
PHASE III - IMPLEMENTATION A.S:SL4TANCE
1. Develop Detailed Project .Schedule - Once a contracts are finalized, implemen-
tation activities could begin. We would assist during the implementation program
by working with Department and City personnel and the selected vendors to develop
a detailed project schedule. The schedule would include the following sections:
• Application Development
• Physical Site Planning
• Application Development
• Networking and Interfaces
• Training
• Operational Planning
• Systems Testing and Control Procedures
• Conversion and Implementation
• Standard Operating Procedures
• Operational Documentation
• Acceptance Testing
• Contract Management
We would identify various tasks and subtasks within each of these sections. Target
dates for the completion of each task and subtask would be established, and
responsibilities for the successful attainment of these dates would be assigned.
The purpose of a detailed project schedule is to provide an effective method of
monitoring the progress of this complex project on an ongoing basis. In this
manner, decisions to expedite the implementation program can be made on a timely
basis rather than "after the fact," when the steps taken are likely to be too late or
inadequate.
2. Assist in Obtaining of Radio Channels - We would assist the City in preparing and
submitting the necessary APCO and FCC documents to appropriately license or if
necessary secure radio channels. Due to the potentially long lead times required to
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Chief Tim Grimmond
City of El Segundo Police Department
January 20, 1998
Page 7
obtain new frequencies it is likely that this step may need to begin concurrently with
earlier tasks.
3. Assist in Project Management - We would assist the City in managing the overall
implementation program. Our assistance would include the following:
• .Verve on the Implementation Team - The purpose of the Team would be to
adopt the detailed project schedule developed above; monitor implementation
activities for conformance with the established schedule; formally
acknowledge and accept completion of project "milestones;" revise priorities
as may be necessary; and approve modifications to the systems as may be
agreed upon.
The composition of the Team should be determined by the Project Steering
Committee once a contract is signed. Also attending each meeting should be
the vendor's project manager.
Maintain Project Schedule - We would maintain the detailed project
schedule by indicating when tasks have been successfully completed and the
dates of their completion. We will revise tasks and estimate completion
dates and responsibilities as required. When a task is rescheduled, we will
consider what impact the rescheduling will have on related tasks and revise
the master schedule if necessary.
• Provide Technical Expertise and Objective Analysis - As the implementation
program proceeds, we would provide the City with our technical expertise and
objective viewpoint regarding the project plans and progress. We would work
with City personnel and the vendors to aid in resolving technical problems as
they are encountered during the course of the implementation program.
• Assist in Physical Planning - We would help the City coordinate site prepara-
tion including such items as the computer room layout, cabling requirements,
fire protection, security equipment and others. We would advise the
Department as to the specifications and appropriate sources for peripheral
equipment such as modems, power conditioners and other items.
4. Prepare .V'ystem Test and Acceptance Plans - We will assist the City and the
vendors in the preparation of a detailed system test and acceptance plans. Our
assistance will include the following:
• Develop Testing Overview - We will coordinate the preparation of
comprehensive Test Plans for the new systems. Based on the unique
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Chief Tim Grimmond January 20, 1998
City of El Segundo Police Department Page 8
capabilities of the systems, the order and precedence of system testing would
be defined. An overall schedule and estimate of time required to complete
system testing would be developed. Relationships between tests would be
identified (i.e., which tests must be successfully completed in order to
continue testing).
• Develop Acceptance Plans - Based on the procurement requirements, vendor
responses, system capabilities, and contractual performance requirements,
detailed Acceptance Plans would be developed identifying the steps and
coordination necessary to accomplish system acceptance. The Acceptance
Plans would include the following information for each recommended test:
• Test Description
• Source Requirements or Specification
• Required Test Data, Equipment and Personnel
• System Configuration for Test
• Test Schedule and Time Requirements
• Special Requirements for Testing
• Expected Results
• Range of Acceptable Limits for Results
• Forms for Logging Results
• Certification of Completion
5. Conduct Systems Test Verification - Together with City personnel, we would
review the performance and installation of the systems to ensure that the systems
satisfy the requirements specified in the vendor's contracts. Our project
worksteps would include the following:
Review Vendor Documentation - We would review vendor documentation
for completeness and identification of test points. We would identify
additional documentation required for the City to repeat testing or verify
measurements on a periodic basis.
• Verify Testing Configuration - We would coordinate with the vendors to
identify necessary or proprietary test equipment for system testing and
arrange for equipment availability. As appropriate, the vendors would be re-
quired to provide procedures to perform system loading for statistically based
tests. We would verify that mobile equipment is available and configured
appropriately for each test and confirm the calibration records of equipment
used for testing.
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Chief Tim Grimmond January 20, 1998
City of El Segundo Police Department Page 9
• Observe Testing Procedures - We would observe the testing of critical
components of the system. We would validate participant understanding of
test procedures and ensure test documentation is completed accurately.
• Review Completed Test Logs - On a scheduled basis, we would review
testing progress and completed field test reports. Areas of concern would be
identified and discussed with the Department's Project Manager.
• Coordinate Corrections and Re -Test - When required corrections to system
components have been identified, we would work with the vendors to
schedule corrections and re- testing. We would assist City representatives
and vendor personnel to continue testing where appropriate.
• Complete Written Report - A final summary report of system testing would
be developed and delivered within two weeks after completion of systems
testing.
6. Conduct Post Implementation Review - Working jointly with City personnel, we
would review each system after its installation to ensure that it satisfies the
requirements specified in the vendor's contract. We would review the docu-
mented results of acceptance testing and remaining software problem or "punch"
lists as well as interview key user and technical personnel. We also would
recommend that user satisfaction surveys be conducted before final acceptance
has been determined.
7. Report Findings - Although, as independent consultants, we cannot warrant the
vendor's work, prior to the City's acceptance of each system or final acceptance,
we would formally report our findings regarding acceptance in writing.
PROFESSIONAL TIME AND FEES
Our fees are based upon the amount of time required to perform an assignment. We
estimate that Phase I, Prepare Procurement Documents and Select Systems, should require 420
to 480 hours over a four to six month period. At a composite hourly rate of $145 plus out -of-
pocket expenses estimated at ten percent, our total estimated professional fees and expenses for
Phase I should range from $66,990 to $76,560. We estimate that Phase II, Coordinate
Communications Center Layout and Design, should require an additional 80 to 100 hours over
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Chief Tim Grimmond January 20, 1998
City of El Segundo Police Department Page 10
a two to three month period resulting in professional fees and expenses ranging from $ 12,760 to
$15,950. We estimate that Phase 11I, Implementation Assistance, should require an additional
300 to 320 hours over a four to six month period resulting in professional fees and expenses
ranging from $47,850 to $51,040.
If less time were required to complete the work, we would bill you for the lesser amount.
If more time were required, we would obtain your approval prior to proceeding. We would
invoice monthly as our work progresses.
PROJECT PERSONNEL.
Due to the importance we attach to this engagement, we would maintain the same project
team which performed the study leading to the Strategic Plan. Mr. Steven L. Buckley, a
Principle with the firm, would be the primary contact for this engagement and will have overall
responsibility for its success. Mr. Howard I. Segal, a Consultant with the firm, and Mr. Steve
A. Crystal, a Senior Consultant with the firm, would continue as primary project consultants.
They would be assisted by other skilled staff as necessary during the course of this project, with
your concurrence. Mr. William L. Dolittle would perform an independent technical review of the
work.
BENEFITS TO CITY OF EL SEGUNDO
We believe that, as a result of retaining The Warner Group to continue in the development
of an improved radio communications system, significant benefits should be derived by the City
of El Segundo. A number of these are as follows:
The City would benefit from the information and experience that we have gained
performing similar public safety communications system assignments recently for
other agencies.
2. The project continuity and coordination would be maintained from the previous
study.
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Chief Tim Grimmond
City of El Segundo Police Department
January 20, 1998
Page 11
3. Our unique interdisciplinary approach should ensure that the technical,
organizational and operational aspects of the project have been carefully considered.
4. We are extremely familiar with the system selection, evaluation and contract
negotiation issues that the City will face.
5. The specific communications requirements of the City's departments would be
skillfully considered.
6. The agreement and contract would be developed to maintain maximum flexibility for
future expansion of system requirements.
7. All foreseeable project costs would be identified prior to signing contracts with the
system vendors.
8. The City would gain from the extremely high level of service and responsiveness we
provide our clients.
9. The most cost effective systems would be selected since the capabilities of the
vendor equipment and the needs of the City would be closely matched, thereby
avoiding expenditures for excess capacity or unneeded features.
10. By continuing to follow this planned, orderly approach to improving its public safety
dispatch systems, the City should avoid the unpleasant surprises that often result
from a "trial and error" approach.
11. The City should obtain favorable agreements that clearly define responsibilities,
performance expectations and help to ensure a successful implementation of the
solutions.
12. The new systems and operations should enhance the safety and effectiveness of City
personnel and meet the communications needs of the City into the next century.
In summary, The Warner Group continues to be dedicated to helping the City of El
Segundo successfully achieve its public safety communications objectives in a timely and cost
effective manner.
ESPHASEIIPROMM ^
Chief Tim Grimmond
City of El Segundo Police Department
January 20, 1998
Page 12
We appreciate the opportunity to provide continued management consulting services to the
City of El Segundo. If you have any questions, please call me at (818) 710 -8855.
Sincerely,
Steven L. Buckley
Partner
SLB:nuk
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