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1998 FEB 03 CC PACKETAGENDA • EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications. Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, February 3, 1998 - 5:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE - Councilman Mike Gordon ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) - 1. City of Los Angeles v. County Sanitation Districts, LASC Case No. BC 034185 2. In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -7- matters. 02- 03- 98.5pm DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Interview of Recruiters for City Manager position. CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. ADJOURNMENT POSTED: DATE TIME 3 NAME 02 -03- 98.5pm 2 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: City Manager, New Business AGENDA DESCRIPTION: It is proposed that the City of El Segundo design, construct and operate a public safety communications center to serve both police and fire dispatching duties and to be funded by Asset Forfeiture and General Funds. RECOMMENDED COUNCIL ACTION: 1. Approve staff recommendations to proceed with the multi -phase development of a stand -alone dispatch center as outlined in the attached staff report. 2. Extend The Warner Group's contract #2492 by amending their scope of duties and funding schedule. 3. Approve to solicit an architectural Request For Proposal. 4. Initiate discussions and negotiations for assets vested with the SBRPCA. 5 Initiate discussions with potential customer agencies for future dispatch services. INTRODUCTION AND BACKGROUND: El Segundo is currently participating in a Joint Powers Agreement which provides public safety dispatching for the cities of Hawthorne, Gardena, Manhattan Beach and El Segundo. The South Bay Regional Public Communications Authority (SBRPCA) was originally designed in 1974 and, although this service has been effective in the past, we have determined that it is not meeting El Segundo's expectations. This position was supported by a "Public Safety Communications Dispatch Center Assessment" conducted by The Warner Group in August, 1997. According to the assessment, the SBRPCA is not meeting a significant number of the needs and requirements that are both necessary and expected by the City of El Segundo. Despite the noted problems and findings, The Warner Group recommended that El Segundo remain with the SBRPCA, with the stipulation that the Authority accomplish specified improvements. If satisfactory progress toward achieving these improvements was not realized by January 1, 1998, El Segundo should immediately move toward implementing a stand -alone dispatching operation. To date, some progress has been gained in the area of strategic and action planning, however, a commitment to proceed with the plan and address the necessary improvements has not been substantially demonstrated. DISCUSSION: Based upon our analysis and the findings of the study, it is recommended that the City follow the advise of The Warner Group and take the aforementioned actions toward implementing a stand -alone communications center. The amount requested covers first year start-up costs including one -month personnel cost. ATTACHED SUPPORTING DOCUMENTS: Staff Reoort from Chief Grimmond to City Manager, James W. Morrison. FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: X Amount Requested: $1,934,411 from G /F, $ 924,678 remaining from A/F Project/Account Budget: $ Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes X No ORIGINATED: Date: January 28, 1998 m Chief of`Police Jae ielson, Fire Chief 7111VED BY: Date: FL -JA, ..:.n1•nIl%11Q , Mai - • - TAKEN: PD -1 -1 of 6 - 1/26/98, 4:00 pm at f Inter - Departmental Correspondence January 26, 1998 To: James W. Morrison, City Manager From: Tim Grimmond, Chief of Po Subject: Communications Center NUMOW It is proposed that the City of El Segundo design, construct and operate a public safety communications center to serve both police and fire dispatching duties for the City. This proposition is based on an overall analysis of our existing dispatching environment which does not meet the public safety needs and requirements of this City. It is our intent to design and build considerations into the center to accommodate potential customers which would be financially and operationally beneficial to the success of the overall project. It is planned that the technology utilized will provide voice and data transmissions utilizing Mobile Data Computers (MDC) and Computer Aided Dispatching (CAD) software that will integrate with our existing Records Management System (RMS). The proposed center should improve receipt of calls and overall response times, record keeping, statistical analysis, and provide a more efficient and effective method of providing public safety services to the community. It is anticipated that the communication center would become operational by July 1, 1999. BACKGROUND: El Segundo is currently participating in a Joint Powers Agreement which provides public safety dispatching for the cities of Hawthorne, Gardena, Manhattan Beach and El Segundo. The South Bay Regional Public Communications Authority (SBRPCA) was originally designed in 1974 and, although this service has been effective in the past, we have determined that it is not meeting El Segundo's expectations. This position was supported by a "Public Safety Communications Dispatch Center Assessment" conducted by The Warner Group in August, 1997. According to the assessment, the SBRPCA is not meeting a significant number of the needs and requirements that are both necessary and expected by the City of El Segundo. Some of the key findings and existing problems include: • The current SBRPCA public safety systems are failing and significant upgrades are required. The financial constraints of member cities hamper the SBRPCA's ability to make necessary improvements. There is a lack of consensus on the priorities for SBRPCA improvements. Current informal decision - making processes circumvent SBRPCA bylaws and in turn individual agency agendas overshadow the issues at hand. PD -1 -2 of 6 - 1/26/98, 4:00 pm • The SBRPCA Executive Director position is currently filled with an interim director and uncertainty exists for a future permanent replacement. • There is an inability to customize services which meet specific needs of the member agencies. • There are delayed call and response times due to high incident volumes and operating procedures. • The SBRPCA facility will need to be vacated as soon as June 1998. Nonetheless, The Warner Group recommended that El Segundo remain with the SBRPCA, with the stipulation that the Authority accomplish the specified improvements. If satisfactory progress toward achieving these improvements was not realized by January 1, 1998, the report further recommended that El Segundo should immediately move toward implementing a stand -alone dispatching operation. In a letter dated September 25, 1997, following the recommendations of The Warner Group, the City advised the SBRPCA and its member agencies of our intent to make future notification of withdrawal from the Joint Powers Agreement should satisfactory progress not be accomplished. To date, some progress has been gained by the SBRPCA in the area of strategic and action planning, however, a commitment to proceed with the plan and address the necessary improvements has not been substantially demonstrated. This lack of commitment is particularly evident in the area of financial planning and obligation. Additionally, we are approaching the dates identified by the property owner, the Centinela Valley Union High School District, for which they intend to re- occupy their property. RECOMMENDATIONS: In accordance with the September 25ffi correspondence, and following an Authority hosted "Team Building Workshop" on January 24, 1998, it has been determined by city officials that there has been a lack of significant progress made by the SBRPCA member cities in the areas of governance, enhanced technology, financial planning and overall commitment from member agencies. Therefore, it is now recommended that the City move forward toward developing a stand -alone communications center capable of accommodating additional customers by approving the following actions: 1. Approve the 911 Communications Project and proceed with building a stand -alone communications center with the potential of contracting with additional agencies. 2. Due to The Warner Group's extensive background knowledge of the City's communication issues, their proven capabilities, and their resources for dispatch center design and operation, it is requested that their contract ( #2492) be extended to enable continuing consultant services on this project. An amendment should be made to include the additional scope of duties and funding schedule as outlined in their proposal. Refer Attachment "A ". The Warner Group will provide the necessary tasks to coordinate the development of the new communications and dispatch systems, as well as facility improvements. Their assistance during the design, procurement, contract negotiations, implementation and acceptance phases of this project will ensure that the migration is a complete success. In addition, The Warner Group will prepare an economic analysis that will estimate the costs of implementing and operating the proposed communications center while meeting the needs and requirements of our City. PD -1 -3 of 6 - 1/26/98, 4:00 pm 3. In addition, it is recommended that the issue of assets and FCC licenses be immediately addressed. According to the SBRPCA Strategic /Action Plan dated October, 1997, the Authority's reserve funds total in excess of $2 million. It is estimated that approximately $352,000 was contributed by, and is an asset of the City. Additionally, the SBRPCA holds license to, and currently utilizes one 800 MHZ, three VHF, and five UHF frequencies for voice and data transmissions. A committee including the Mayor, City Manager and Staff Support should be formed to formally address these issues and approval is requested to proceed with negotiations. 4. It is our recommendation that the existing office area in the basement of city hall, approximately 1500 sq. ft., be utilized to accommodate the communications center. This will require site - specific design and modifications to ensure American Disability Act (ADA) compliance. To begin this fourth task, approval to solicit an architectural Request for Proposal is requested. It is anticipated that we will return for further council approval to award the design contract. 5. It is further recommended that approval be granted for the City to initiate discussions for future service with potential customer agencies including the City of Hermosa Beach. PD -1-4 of 6 - 1/26/98, 4:00 pm FISCAL IMPACT: Preliminary cost estimates for operating a stand -alone communication center over a five year period total $8.65 million. The initial year, including start up costs, are expected to be approximately $3.89 million. At this point, these costs estimates are "worst case" on the high side in that they include possible funding necessary for frequency acquisition, as well as the purchase of voice radio and emergency telephone systems, should that be necessary. Conversely, E -911 PSAP costs will be at least partially reimbursed by the State. The annual operational budget is anticipated to be about $1.19 million. Asset forfeiture fund balance for FY 97 -98, estimated at approximately $904,000 is available to cover some of the initial start-up costs, however, some initial and all on -going costs will necessitate funding via the general fund. COST ESTIMATE BREAKDOWN: The Warner Group consulting services START -UP COSTS Facility Upgrades (Architect $60k, Construction $150k, & Misc. $40k) 5 Dispatch Consoles (CRTs, Furniture, etc.) E -911 Telephone PSAP System & Logging Recorder Radio Equipment & Frequencies Furniture (Break Room, Equipment Room, Manager's Office, Etc.) Miscellaneous Items: Copy & Fax Machines Computers Printer Administrative Telephones/Related Equipment 24 Mobile Data Computers/Hardware (Police and Fire Units) West Covina & Dewey Mobile Data Software RAM Controller/Hardware RAM Software Report Writing Software (Expeditors International) West Covina CAD Software (5 Users) $125,000 250,000 450,000 200,000* 1,390,000* 35,000 3,500 5,500 8,000 208,800 52,000 8,000 3,000 25,000 17,500 TOTAL START -UP $2.781,300 PD -1 -5 of 6 - 1/26/98, 4:00 Pm COST ESTIMATE (CONTINUED) ANNUAL COSTS Dedicated 56k Telephone Line to West Covina $ 3,263 ** West Covina Hardware Service (HP Box) 18,000 ** West Covina Software Service (CAD/RMS) 15,000 ** West Covina Software Service (MDC) 5,000 Dedicated Telephone Line to RAM (Shared with Corona PD) 1,200 RAM Mobile Data Software (15 @ $99.00 / 3 @ $55.00 per month) 19,800 Equipment Replacement Fund 50,000 Telecommunications Fees 51,000 Personnel: 14 F/T Communication Dispatchers 721,392 2 P/T Communication Dispatchers 26,100 3 Communication Dispatch Supervisors 185,976 Equipment & Technical Maintenance Costs 45,000 Miscellaneous & Contingency 50,000 TOTAL ANNUAL COSTS $1,191,731 * Costs are dependent on circumstances * * Currently paying annual PD -1 -6 of 6 - 1/26/98, 4:00 pm City of E1 Segundo INTER - DEPARTMENTAL CORRESPONDENCE To: From: Subject: James W. Morrison Tim Grimmond, Chief of Pol' 1998 PTA "School is Cool" 5K Run/Walk January 26, 1998 The El Segundo Unified School District has sent us a letter requesting City support for their 6th annual "School is Cool" 5k Run/Walk. The race will be held on Saturday, March 21, 1998, and will follow the same course as in the prior years. The PTA will arrange to provide a liability bond and traffic monitor volunteers. The event will require the service of three (3) motor officers and four (4) cadets. Motor officers will be compensated at the time and one -half overtime rate. The starting point and finish will be at Center Street and Palm Avenue and will cover surrounding streets in the area. EVENT MANPOWER (2.0 hours shift) Police Three motor officers Four cadets Plannina Traffic Division Support $163.99 $ 96.56 3 Hours $140.00 Street Department $ 40.00 No exceptional costs related to this event. Sign posting and traffic delineator delivery will occur during work week. The cost of these services are estimated to be $40.00. No crew required day of the event. TOTAL: $440.55 TG:MT /sn 0 002 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Continued public hearing on the following proposed (Third quarter) amendments to the General Plan, Zoning Code, and Local Coastal Program: 1) Mini - Variances, 2 -1) Detached Accessory Buildings and 2 -11) Accessory Buildings, 3) Residential Wall Heights, 4) Signs, 5) School Parking, 6) Coastal Development Permits, 7) TDR's - Transfer of Development Rights, and 8) Amplified Sound Permits; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -419, General Plan Amendment GPA 97 -3 and Zone Text Amendment ZTA 97 -3, third quarter Amendments. Applicant: City of El Segundo - (Citywide Amendments) and Hughes Electronics (TDB's - Transfer of Development Rights). RECOMMENDED COUNCIL ACTION: 1) Hold continued public hearing; 2) Discussion; 3) Direct staff to draft Ordinance consistent with City Council direction; and, 4) Schedule Continued public hearing for introduction and first reading of Ordinance on February 17, 1998; and /or, 5) Other possible action /direction. INTRODUCTION AND BACKGROUND: On January 20, 1998, the City Council held a public hearing (continued from December 2 and November 18, 1997) and continued the proposed Third Quarter amendments to the General Plan, Zoning Code and Local Coastal Program to tonight's meeting without discussion. On January 3, 1998, a Joint City Council /Planning Commission bus tour /workshop was conducted to view examples of the issues which have given rise to the proposed revisions to the Zoning Code. Then on January 6, 1998, the City Council held a special joint public workshop /hearing to discuss the proposed third quarter General Plan and Zone Text Amendments. The Council directed staff to prepare revisions to the proposed amendments for Council review and prepare an Ordinance for introduction. Staff has revised the exhibits to reflect the direction of the Council and to provide the Council another opportunity to review the revised language before the Ordinance is prepared. A draft Ordinance will be presented to the Council for introduction on February 17, 1998. ATTACHED SUPPORTING DOCUMENTS: draft GPA's & ZTA's, dated February 3, 1998 - Exhibits 1 through 8. FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: None. Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes No ORIGINATED: 11 Date: January 27, 1998 W. TAKEN: )I Dire for of Planning and Bu er Date: J p:\zoning\ea419\ea419-6.ais 0 003 GPA/ZTA Page 2 City Council Staff Report February 3, 1998 DISCUSSION: The following discussion provides a brief background of each of the eight proposed Amendments, together with a discussion of the directions provided by the City Council. A brief summary of the City Council's direction is shown at the beginning of each subject in bold type. Several of the proposed amendments may require multiple amendments such as a General Plan Amendment (GPA) and Zone Text Amendment (ZTA); and, therefore they have been organized so that there is only one discussion for each item to avoid duplication. Each proposed amendment also has multiple ed1i11 MAteetrt exhibits associated with it. Each exhibit has been labeled with a header to easily cross - reference the exhibit to the appropriate proposed Amendment. Mini - Variance - Do not establish new mini - variance procedures using the current Adjustment process. Reorganize the current Adjustment Chapter (20.78) for clarification only, and to require that the Planning Commission Receive and File the Director of Planning and Building Safety's decisions on any Adjustments (ZTA). (Exhibit 1) On January 6, 1998, the City Council and Planning Commission reviewed the proposed amendment to establish procedures for a mini - variance (adjustment) process which would accommodate minor deviations from certain development standards. Upon review of the proposals, and in light of the examples viewed during the January 3, 1998 bus tour, the consensus of the Council was to not implement the proposed mini - variance process. The Council expressed concern that the proposed amendment was too broadly written, that it would reduce the required findings for a variance, and would give undue discretion to staff. The Council directed staff and the Planning Commission to examine more narrowly focused sections of the Zoning Code in which a streamlined review process for minor deviations from certain development standards could be effective. Staff requests that the Council confirm that they accepted the Planning Commission's recommendation to revise the Adjustment procedures, as this portion of the amendment was discussed (only) at the January 6, 1998 joint workshop. 2. I. Detached Accessory Buildings - Revise definitions of Accessory (20.08.020) and Kitchen (20.08.505). Require new dwelling units, and additions to dwelling units, to be internally integrated and connected and if not, then require buildings to meet the requirements of detached accessory buildings. Do not require garages to be internally integrated with the dwelling unit. Maintain requirement for accessory structure covenant. (ZTA) {Exhibit 2) Accessory Buildings - Do not prohibit toilets, sinks, or limit electrical and plumbing, in detached accessory structures; but prohibit garbage disposals and "R" Occupancy (UBC). (ZTA) {Exhibit 2) On January 6, 1998, the City Council reviewed the Planning Commission's recommendations to revise the requirements for accessory structures, and the consensus of the Council was as follows: 1) require internal integration of an accessory structure, to be considered as part of the main dwelling unit; 2) prohibit garbage disposals in detached accessory structures; 3) allow toilets in attached garages even if the garage does not have internal integration with the rest of the main dwelling unit; 4) do not limit the number of plumbing fixtures, the size of pipes and gas lines, or electrical voltage; 5) continue the current code provisions which limit detached accessory structures to one floor in height, prohibit sleeping, and cooking and bathing facilities, and require a recorded covenant; and, 6) prohibit "R" Occupancy. Staff has added text to reflect that "R" Occupancies, as defined by the Uniform Building Code, would be prohibited in detached accessory structures. Since this prohibition prevents dwelling units, which by UBC definition must contain sanitation (i.e. sink and toilet), the revised text includes an exception for sinks and toilets to clarify that they are permitted in detached accessory structures. These amendments would not prohibit uses such as sewing rooms, rumpus rooms, home offices, or game rooms. Additionally, staff and the Planning Commission were directed to further review types of uses which should be prohibited in detached accessory structures, and to consider allowing a second story for storage and other possible uses. If the Council desires to amend the Code to allow second floors in detached accessory buildings at this time, the City Attorney has indicated that there has been adequate discussion at the Planning Commission level on this issue and therefore, the Council could take action at this time. 0 004 GPA/ZTA Page 3 City Council Staff Report February 3, 1998 3. Wall Heights - Revise standards for residential wall heights to limit fill to less than 3 feet in setback areas and 6 feet outside of setback areas. (ZTA) {Exhibit 3) On January 6, 1998, the City Council reviewed the Planning Commissions recommendation to permit 6 foot retaining walls to be topped by a 6 foot tall solid wall along the rear of a property. The Commission did not have a recommendation for modifying the current height limits of walls along the side property lines. The consensus of the Council, after discussion the potential impacts of retaining walls on neighboring properties, was to direct staff to revise the standards for wall height to permit a wall to retain a maximum of 3 feet of fill when the wall is located in any required setback. The overall height of the wall could still be 6 feet with an open work fence above it. The current Code which allows 6 feet of fill would also still be permitted for walls which are not located in the setback areas. The Council agreed not to modify the requirements for retaining walls which protect a cut. However, staff requests that the Council clarify several outstanding issues related to the modifications to fence and wall heights, as depicted in the attached Exhibits. Exhibit 3 (page 2 of 2) illustrates three options for regulating wall heights on too of the 3 foot retaining wall. OPTION A - Allow 3 foot retaining wall, plus 3 foot solid wall, plus 48 inch open work fence in the side and rear setbacks. Allow 3 foot retaining wall, plus 6 inch solid wall in front setback. This would allow a 7 foot wall (retaining and open work) above the 3 foot retaining wall - (10 feet total) in the rear and side setbacks. OPTION B - Allow 3 foot retaining wall, plus 3 foot maximum solid wall, plus 48 inch maximum open work fence in the side and rear setbacks, but limit the wall /fence height above the fill to 6 feet. Allow 3 foot retaining wall, plus 6 inch solid wall in front setback. This would allow a 6 foot wall (retaining and open work) above the 3 foot retaining wall (9 feet total) in the rear and side setbacks. OPTION C - Allow 3 foot retaining wall plus 48 inch open work fence in the side and rear setbacks. Staff requests that the Council review these three (3) options and provide direction on which option it wants incorporated into the Zoning Code. Additionally, staff requests clarification on if a 48 inch open work fence should be permitted on top of a 3 foot high retaining wall in a front yard setback, as illustrated with Option C. The Uniform Building Code (Section 509) generally does not require any protective fencing (guardrail) on top of a retaining wall around a yard unless there is a pool in the yard. 4. i n - Revise Sign requirements, except pole signs and political signs (ZTA). {Exhibit 4) After receiving input from members of the community, the City Council, on January 6, 1998, reviewed the proposed revisions to the Sign Code (Chapter 20.60 of the El Segundo Municipal Code) and took the following actions on specific proposed revisions: 1. Off -Site Signaae - The consensus of the Council was to maintain the City's ban on Billboards (off -site signage in excess of 500 square feet) and the current prohibition on off -site signs within 500 feet of a State or County Highway. The Council also expressed an interest in possibly permitting certain off -site directional signs to help businesses which may not be visible from the main thoroughfares in the City and staff has added language to address this (Section 20.60.080 G). The Council also discussed provisions in the Sign Code to permit "gateway' and other promotional signs for the City. Staff believes proposed language in the exemption and public right -of -way sections (Sections 29.60.100 and 20.60.120) in the Sign Code would enable the City to establish such signage. 2. Pole Signs - The Council majority agreed that it was not appropriate to adopt a General Plan Amendment which would discourage pole signs in the City until further study is conducted by staff and the Planning Commission on the appropriate use of pole signs in different parts of the City. The Council accepted the recommendation of the Planning Commission and staff to bring this item back at a future date with additional analysis, including a survey of pole sign requirements in other cities, separate from the third quarter amendments, in order to avoid delaying the rest of the sign amendments and the overall third quarter review. 0 005 GPA/ZTA City Council Staff Report February 3, 1998 Page 4 Announcement Signs - The consensus of the Council was to accept the recommendation of the Planning Commission to add a one year maximum duration for which Announcement Signs (Section 20.60.080 H4.) could be used for a new development or business. However, no apparent consensus was reached regarding staff's recommendation to permit announcement signs greater than 100 square feet east of Sepulveda Boulevard. Therefore, staff would suggest that the City Council consider allowing 150 square feet of signage east of Sepulveda, and provide further direction on this issue. 4. Political Signs - The consensus of the Council was to retain the existing regulations for political signs which permit signs to be a maximum of four (4) square feet, instead of allowing the larger signs as recommended by the Planning Commission and City Attorney. 5. Flashing and Moving Signs - The Council directed staff to revise the sign requirements for flashing and moving signs to clarify that flashing and moving signs would only be prohibited if the colors in the sign or their location would interfere with vehicular safety (Section 20.60.110 I.). Council consensus was to not accept the Planning Commissions recommendation to prohibit all flashing and moving signs, with specific exemptions. 6. Temporary Signs - The City Council accepted the recommendation of the Planning Commission and staff to list animals or human beings used as temporary signage in subsection of Section (20.60.080 H.), provided they would not be located on public property or in the public right -of -way. 7. Public Right -of -Way Signs - Pursuant to the recommendation of the Planning Commission, staff, and the City Attorney, the consensus of the City Council was to ensure that no new right was being granted for signs in the public right -of -way, by deleting Section 20.60.120 B., which allows temporary signs in the public right -of- way. Since all public signs, emergency, and construction signs are covered in other subsections of this section, the Council felt it appropriate to eliminate this subsection to prevent signs such as political, real estate, open house or garage sale signs from being placed in the public right -of -way. 8. Murals and Works of Art - The consensus of the City Council was to accept the recommendation of the Planning Commission to include regulations for murals in the Sign Code in order to avoid confusion as to what type of message might be considered a commercial message on a mural versus simply "artwork ". The proposed revision adds non - commercial Works of Art, such as historical and community murals, as a permitted use (Section 20.60. 080 M.), and allowing works of art to exceed the 500 square foot sign limit, without City Council approval. Works of Art intended for commercial purposes would be considered as signage and regulated the same as other signs in the Zoning Code. Based on the discussion of the Council and Commission on January 6, 1998, staff reviewed the provisions for murals in residential zones. Staff found that the proposed sign code did not address murals in residential zones, so staff has added language to Section 20.60.080 to permit Works of Art in residential zones which are not used for commercial purposes. 9. Abandoned Signs - On January 6, 1998, the Council did not accept the recommendation of the Planning Commission to permit abandoned signs to continue beyond the 45 day limit listed in Section 9.54.020(m) of the Municipal Code or the 90 day limit proposed as part of Section 20.60.150 when the building or property on which the sign is actively available for lease. State law requires that when the Sign Code of a City is amended, an inventory of illegal and abandoned signs must commence within 120 days of adoption of the sign code revisions. Within 60 days after the 120 day period, State law requires the City to commence abatement proceedings against illegal and abandoned signs. Therefore, the existing Municipal Code time frame of 45 days for a abandoned sign to become a public nuisance does not appear to be consistent with State law. As a result, staff requests additional clarification from the Council to determine if a sign should be considered abandoned after 45 days or 90 days and to clarify if there would be any circumstances in which a sign could continue to be used 45 or 90 days after a business has discontinued operation. 5. School Parking - Revise the parking standards for private high schools to require seven (7) spaces per classroom, plus auditorium and stadium parking. For adult schools, require one (1) space for every fifty (50) square feet of gross floor area or one (1) space for every three (3) fixed seats, whichever is greater, or as modified by a parking demand study. (ZTA) {Exhibit 5) ,! 1 1 e GPAIZTA Page 5 City Council Staff Report February 3, 1998 After reviewing and discussing several methods for determining the parking standards for private schools, the City Council accepted the Planning Commission's preference to have parking standards as follows: the parking requirement for private high schools would be 7 spaces per classroom, plus the parking requirements for auditoriums or stadiums; the parking requirement for adult -level schools would be 1 space for every 50 square feet of gross floor area or 1 space for every three (3) fixed seats, whichever is greater, or as modified (within the specified limits) by a Parking Demand Study. 6. Coastal Developments Permits - Develop a public hearing waiver for minor Coastal Development Permits. The Director of Planning and Building Safety would make the determination to approve a minor development if it is consistent with the proposed criteria and the Planning Commission would receive and file the application at Its next available meeting. (ZTA) {Exhibit 6} On January 6, 1998, the City Council reviewed and approved a proposed amendment to the City's Certified Local Coastal Program to allow the waiver of public hearing requirements for certain minor developments in the Coastal Zone. In order to implement the proposed amendment, the California Coastal Commission must also approve the revisions as a de minimis (minor) amendment to our LCP. Upon adoption of the proposed amendment by the Council, staff will submit the amendment to the Coastal Commission for review and (anticipated) approval. 7. TDB's - Transfer of Development Rights - Establish very limited General Plan and Zoning Code provisions for the Transfer of Development Rights ( TDR's) (GPA, ZTA). {Exhibit 7} On January 6, 1998, the City Council accepted the recommendation of the Planning Commission to approve an applications for a General Plan Amendment and Zone Text Amendment, to allow the Transfer of Development Rights (TDB's) submitted by Hughes Electronics in February 1996. The applicant did request a continuance of the item to a future date, but the consensus of the Council was to approve the amendments at this time. TDR's would allow a property to increase its building square footage by purchasing allowed building square footage from another site. There would be no net increase in the allowed building square footage, just a transfer of that square footage from one property (donor site) to another (receiving site). 8. Amplified Sound Permits - Revise regulations for Amplified Sound Permits to establish a limit on the number of permits per year if a business is located a certain minimum distance from residential properties. The City Council reviewed the recommendation of the Planning Commission to limit the number of Amplified Sound Permits which could be issued for a particular business to four (4) per year and directed staff to create a development standard with a minimum distance that a business must be from residential property in order to be eligible to have more than a certain number of amplified sound permits annually. The Council did not specify the annual limit on the number of permits a business could receive in areas within this minimum distance from residential property. Staff has reviewed the impact on potential permitees in the Downtown area if a distance requirement were adopted. Any minimum distance of 20 -200 feet would preclude properties on the west side of Richmond Street, including establishments such as the Richmond Street Bar and Grill, Panama's, and the Old Town Patio, from eligibility for Amplified Sound Permits. Anthony's Restaurant at 143 Main Street is located approximately 400 feet from a residential zone. Such a distance would also negatively impact properties on the 400 -500 block of Main Street due to the proximity of residential property. Additionally, the downtown area (C -RS Zone) allows residential uses above the commercial area as a permitted use. The use of the gazebo in Library Park for functions with amplified sound could also be affected by minimum distance requirements, because such distance requirements are normally measured from the property lines. Staff requests direction from Council on what would be an appropriate annual limit for the number of Amplified Sound Permits for properties near residential areas, and what the minimum distance from residential areas should be. ADDITIONAL INFORMATION: An Initial Study /Negative Declaration of Environmental Impacts is required to evaluate the potential impacts which may be caused by the proposed regulations. Since a Negative Declaration requires a minimum 21 -day public notice and circulation period (due to Coastal Commission Regulations one additional day of public review is required), based on the direction and recommendations from the Planning Commission on the General Plan and Zone Text Amendments the City is proceeding with the required environmental review process for the proposed Amendments, as required by 0 007 GPA/ZTA City Council Staff Report February 3, 1998 Page 6 the California Environmental Quality Act (CEQA) and City Council Resolution No. 3805, after the Planning Commission adopted the Resolution with their recommendations. The draft Initial Study / Negative Declaration of Environmental Impacts for EA -419 is currently being circulated for the 21 day public and agency review period. p: \zoning \e a419 \e a419- 6. a i s 0 008 EA- 419 /GPA 97 -3/ ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 MINI - VARIANCE - EXHIBIT 1 Chapter 20.78 ADJUSTMENTS Sections: 20.78.010 GRANTING. 20.78.020 PROCEDURE. 20.78.030 SETTING FOR HEARING. 20.78.040 NECESSARY FINDINGS. 20.78.050 CONDITIONS. 20.78.060 HEARING. 20.78.070 NOTIFICATION. 20.78.090 APPEALS. 20.78.010 GRANTING. Page 1 of 3 Whenever a strict interpretation of the provisions of this Title or its application to any specific case or situation pertaining to the followina items height e ioeation of a wall, hedge, or femee would result in the unreasonable deprivation of the use or enjoyment of property, an adjustment may be granted ' , subject to the following restriction and in the manner hereafter provided. A A t i . ■ _ _ _ _ _ _ _ _ _ _ _ _ _ • • • _ _ _ _ _ _ _ : : _ _ _ _ _ _ _ _ _ _ _ • • '7=- _ _ - - - • • • _ _ _ _ _ _ _ t - • • • - _ _ _ _ _ _ _ _ _ _ 0 009 EA- 419 /GPA 97 -3/ ZTA 97 -3 Page 2 of 3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 MINI- VARIANCE - EXHIBIT 1 20.78.020 PROCEDURE. The applicant for an adjustment shall apply in letter form, stating the adjustment desired and explaining tha the strict interpretation of this title would result in the unreasonable deprivation of the use or enjoyment of his property. The applicant shall submit the application with the required filing fee to cover the cost of investigation and processing. (Ord. 1245). 20.78.030 SETTING FOR HEARING. The Director of Planning and Building Safety shall set the matter for public hearing by mailing notice thereof to the applicant and the owners of abutting property by first class mail at least 10 days prior to the hearing. The requested adjustment shall be heard before the Director of Planning and Building Safety or . ! 'his /her desianated representative. 20.78.040 NECESSARY FINDINGS. No adjustment shall be granted unless the following findings are made: A. That the proposed adjustment would not be detrimental to the neighborhood or district in which the property is located; and, B. That the proposed adjustment is necessary in order that the applicant may not be deprived unreasonably in the use or enjoyment of his property. 20.78.050 CONDITIONS. Whenever any adjustment is granted, the Director of Planning and Building Safety or his /her designated representative niermber who is hearimg the matte shall impose such conditions as may be necessary to safeguard the interests of the neighborhood or district, and in all cases shall impose the following conditions: A. That the adjustment shall not become effective until 7 days from the granting thereof has elapsed or, if an appeal is filed or a review called for, until final determination has been made on the appeal or review; and, 0 010 EA- 419 /GPA 97 -3/ ZTA 97 -3 Page 3 of 3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 MINI - VARIANCE - EXHIBIT 1 B. That the adjustment shall become null and void if the privileges granted thereunder has not been utilized within 180 days from the effective date thereof. 20.78.060 HEARING. A determination on an adjustment shall be made by the Director of Planning and Building Safety or his /her desianated representative the Plamn" within 10 days after the hearing. Copies of the findings and decision of the Director of Planning and Building Safety shall be mailed to each member of the Planning Commission and to the applicant. Mitt n de #erminations on adlustm+nts. madev tte Dlre #a 20.78.090 APPEALS. All appeals shall be processed as provided by Chapter 20.82, Appeal or Review. (Ord. 1245). p:\zo n i n g \ea- 419 \exh i b its \m i n i -va r \mini -va r. cc 0 011 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 10 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 CHAPTER 20.08 DEFINITIONS 20.08.020 ACCESSORY. "Accessory" means a building, part of a building or structure, or use which is subordinate to, and the use of which is incidental to, that of the main building, structure, or use on the same lot. 20.08.505 KITCHEN. "Kitchen" means any room or portion of a room within a building designated and /or used or intended to be used for the cooking or preparation of food, which may also include a sink, refrigeration, cratbae dig ©oral: and storage. CHAPTER 20.20 SINGLE - FAMILY RESIDENTIAL (R -1) ZONE 20.20.025 PERMITTED ACCESSORY USES. a4. Detacbed a&cessory buildings and structures, including private garages; C. Playhouses; and, D. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. 0 012 .... - - - .. .. ,- , C. Playhouses; and, D. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. 0 012 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 2 of 10 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 20.20.060 SITE DEVELOPMENT STANDARDS. All uses within the R -1 Zone shall comply with the Development Standards contained in this section. A. General Provisions As provided by Chapter 20.12, General Provisions. dwelling units must be irtternlly irtear B. Height The height of all dwelling units shall not exceed 26 feet and two stories, except as provided in Section 20.20.060 H. The height of all other buildings and accessory structures, including detached garages shall not exceed 14 feet. D. Setbacks 1. Front and rear yard: The combined total of setbacks for the front and rear yard shall be at least 30 feet, with no front yard setback less than 22 feet and no rear yard setback less than 5 feet. 2. Side yard: Structures shall maintain a minimum setback of 5 feet. iffiQjfjAccessory structures, located in the rear one - third of the lot, are allowed zero setback on one interior side lot line. 3. Side Yard, Reversed Corner: Reversed corner lots shall have the following side yard with a triangular area described as follows: One angle shall be formed by the rear and street side property lines, and the sides of this angle shall be 15 feet in length, measured along the rear and street side property lines. The third side of this triangle shall be a straight line connecting the two other lines at their endpoints. This triangular side yard setback area shall be in addition to the other side yard setback requirements described in 20.20.060 D.2. above. 4. Rear Yard: Structures shall maintain a minimum setback of 5 feet. ,/kccessory structures are allowed zero setback on the rear property line. 0 013 EA- 41 9 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 Page 3 of 10 G. Placement of Buildings and Structures 1. The distance between buildings shall be governed by the Uniform Building Code; and, 2. An accessory structure in the rear one -third of the lot may be located on the rear and one interior side lot line, unless one of the following conditions exists: a. Where the lot rears upon an alley and the vehicular entrance to the i accessory structure is from the alley, such accessory structure shall be set back a distance measured from the opposite side of the alley that will provide a turning radius as follows: I. 90 degrees -25 feet ii. 75 degrees -21 feet iii. 60 degrees -18 feet iv. 45 degrees -15 feet b. On the rear third of a reversed corner lot an accessory structure may be built to the interior lot side line, but no building shall be erected closer than 5 feet to the property line of any abutting lot to the rear. However, if an alley intervenes and the vehicular entrance to the h accessory building is directly from the street side, arr accessory building may be built to the rear lot line. H. Lot Coverage All buildings, including accessory buildings, shall not cover more than 40% of the lot area. This coverage may be increased to 47% if the height of the structure is limited to 18 feet. If a building exceeds 18 feet in height, the lot coverage shall not exceed 40% under any circumstances. 0 014 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 A Page 4 of 10 CHAPTER 20.22 TWO- FAMILY RESIDENTIAL (R -2) ZONE 20.22.025 PERMITTED ACCESSORY USES. A. Any use customarily incidental to a permitted use; C. Playhouses; and, D. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. 20.22.060 SITE DEVELOPMENT STANDARDS. All uses in the R -2 Zone shall comply with the Development Standards contained in this section. A. General Provisions 1. As provided by Chapter 20.12, General ProvisionsL--artdf, 2. Any use permitted in the R -1 zone, when developed in the R -2 zone, shall be constructed in accordance with R -2 site developments standards and parking requirements- 0 035 .:: ..: , .: .. .. IN I wv C. Playhouses; and, D. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. 20.22.060 SITE DEVELOPMENT STANDARDS. All uses in the R -2 Zone shall comply with the Development Standards contained in this section. A. General Provisions 1. As provided by Chapter 20.12, General ProvisionsL--artdf, 2. Any use permitted in the R -1 zone, when developed in the R -2 zone, shall be constructed in accordance with R -2 site developments standards and parking requirements- 0 035 EA- 419 /G PA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 A A' Page 5 of 10 B. Height The height of all dwelling units shall not exceed 26 feet and two stories. The height of all other buildings and accessory structures, including detached garages shall not exceed 14 feet. D. Setbacks 1. Front and rear yard: The combined total of setbacks for the front and rear yard shall be at least 30 feet, with no front yard setback less than 20 feet and no rear yard setback less than 5 feet. 2. Side yard: Structures shall maintain a minimum setback of 5 feet. Any detached accessory structures, and attached garages on 25 foot wide lots only, located on the rear one -third of the lot, are allowed zero setback on one interior side lot line. 3. Side Yard, Reversed Corner: Reversed comer lots shall have the following side yard with a triangular area described as follows: One angle shall be formed by the rear and street side property lines, and the sides of this angle shall be 15 feet in length, measured along the rear and street side property lines. The third side of this triangle shall be a straight line connecting the two other lines at their endpoints. This triangular side yard setback area shall be in addition to the other side yard setback requirements described in 20.22.060 D.2. above. 4. Rear Yard: Structures shall maintain a minimum setback of 5 feet. g , r r , Accessory structures are allowed zero setback on the rear property line. A dwelling unit above a garage where the vehicular entrance is from an alley shall maintain a minimum 1 foot setback. G. Placement of Buildings and Structures 1. The distance between buildings shall be governed by the Uniform Building Code. 2. Aft accessory structure in the rear one -third of the lot may be located on the rear and one interior side lot line, unless one of the following conditions exists: a. Where the lot rears upon an alley and the vehicular 0 016 EA-41 9/G PA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 Page 6 of 10 entrance to the accessory structure is from the alley, such 4 accessory structure shall be set back a distance measured from the opposite side of the alley that will provide a turning radius as follows: I. 90 degrees -25 feet ii. 75 degrees -21 feet iii. 60 degrees -18 feet iv. 45 degrees -15 feet b. On the rear third of a reversed corner lot, air dejk d accessory structure may be built to the interior lot side line, but no building shall be erected closer than 5 feet to the property line of any abutting lot to the rear. However, if an alley intervenes and the vehicular entrance to the =Bull accessory building is directly from the street side, an "' accessory building may be built to the rear lot line. I. Lot Coverage All buildings, including accessory buildings, shall not cover more than 50% of the area of the lot. CHAPTER 20.24 MULTI - FAMILY RESIDENTIAL (R -3) ZONE 0 017 EA- 41 9 /GPA 97 -3/ZTA 97 -3 Page 7 of 10 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 20.24.025 PERMITTED ACCESSORY USES. a 20.24.060 SITE DEVELOPMENT STANDARDS. M D. Setbacks A building or structure may encroach up to 2 feet into a required yard, provided that an equivalent volume is set back from the required yard. This encroachment shall not be allowed in any yard adjacent to a single - family residential zone. 1 Front yard: An average of 20 feet shall be provided, but in no case shall it be less than 15 feet. Should vehicular access be through the front yard and controlled by an entry gate, a minimum of 20 feet shall be provided for a vehicle to temporarily stop outside the gated area prior to entering the project. 2. Side yard facing a side street: 5 feet minimum shall be provided, except if parking garages or covered parking spaces face a street, then the setback shall be 20 feet. 3. Side yard facing an adjacent lot: 5 feet minimum shall be provided. &cessory structures, located in the rear 1 i .. .. .: :. ,. mrq ., .. 20.24.060 SITE DEVELOPMENT STANDARDS. M D. Setbacks A building or structure may encroach up to 2 feet into a required yard, provided that an equivalent volume is set back from the required yard. This encroachment shall not be allowed in any yard adjacent to a single - family residential zone. 1 Front yard: An average of 20 feet shall be provided, but in no case shall it be less than 15 feet. Should vehicular access be through the front yard and controlled by an entry gate, a minimum of 20 feet shall be provided for a vehicle to temporarily stop outside the gated area prior to entering the project. 2. Side yard facing a side street: 5 feet minimum shall be provided, except if parking garages or covered parking spaces face a street, then the setback shall be 20 feet. 3. Side yard facing an adjacent lot: 5 feet minimum shall be provided. &cessory structures, located in the rear 1 i EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 Page 8 of 10 one -third of the lot, are allowed zero setback on one interior side lot line. 4. Side Yard, Reversed Corner: Reversed corner lots shall have the following side yard with a triangular area described as follows: One angle shall be formed by the rear and street side property lines, and the sides of this angle shall be 15 feet in length, measured along the rear and street side property lines. The third side of this triangle shall be a straight line connecting the two other lines at their endpoints. This triangular side yard setback area shall be -in addition to the other side yard setback requirements described in 20.24.060 D.2. & 3. above. 5. Rear Yard: 10 feet minimum shall be provided. 6. Rear Yard: C?etacfl�cessory structures are allowed zero setback on the rear property line and on one interior lot side line in the rear one -third of the lot. G. Placement of Buildings and Structures 1. The distance between buildings shall be governed by the Uniform Building Code. ................ ............................... 2. Art accessory structure in the rear one -third of the lot may be located on the rear and one interior side lot line, unless one of the following conditions exists: a. Where the lot rears upon an alley and the vehicular entrance to the accessory structure is from the alley, such _ a, accessory structure shall be set back a distance measured from the opposite side of the alley that will provide a turning radius as follows: I. 90 degrees -25 feet ii. 75 degrees -21 feet iii. 60 degrees -18 feet iv. 45 degrees -15 feet b. On the rear third of a reversed corner lot, air dkkbw accessory structure may be built to the interior lot side line, but no building shall be erected closer than 5 feet to the property line of any abutting lot to the rear. However, if an alley intervenes and the vehicular entrance to the r' r accessory building is directly from the street side, a6 accessory building may be built to the rear lot line. H. Lot Coverage All buildings, including accessory buildings, shall not 0 019 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 ACCESSORY STRUCTURE - EXHIBIT 2 more than 53% of the area of the lot. Page 9 of 10 CHAPTER 20.45 MEDIUM DENSITY (MDR) RESIDENTIAL ZONE 20.45.025 PERMITTED ACCESSORY USES. A. Any use customarily incidental to a permitted use; arrd; l? B. Other similar use approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. 20.45.060 SITE DEVELOPMENT STANDARDS. A. General Provisions As provided by Chapter 20.12, General Provisions. L E. Lot Coverage All buildings, including . accessory buildings, shall not cover 0 020 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3,1998 ACCESSORY STRUCTURE - EXHIBIT 2 I more than 53% of the area of the lot. Page 10 of 10 p :\zoning \ea419 \exh ibits\accesso r \occupanc \accstrcc.exh 0 Olt-,I EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 2 DRAFT AMENDMENTS - FEBRUARY 3,1998 WALL HEIGHTS - EXHIBIT 3 20.12.040 HEIGHT RESTRICTIONS FOR WALLS, FENCES AND HEDGES. In any R zone, a wall, fence, or hedge 42 inches in height may be located and maintained on any part of a lot. On an interior or corner lot, a wall, fence, or hedge not more than 6 feet in height may be located anywhere on the lot to the rear of the rear line of the required front yard. On a reversed corner lot, a wall, fence, or hedge not more than 6 feet in height may be maintained anywhere on the lot to the rear of the rear line of the required front yard except within the required triangular open area at the rear constituting a part of the required side yard of the street side. The provisions of Sections 20.12.060 and 20.12.140 shall apply to walls, fences, and hedges adjacent to corners and driveways. Wall, fence and hedge heights in non - residential zones shall be subject to the approval of the Director of Planning and Building Safety. A. Retaining Walls ! Where a retaining wall protects a cut slope below the natural grade, the retaining wall may be topped by a fence, wall, or hedge of a height equal to that which would otherwise be permitted at that location. This does not apply to retaining walls which protect a fill slope. 2 Where a retaining wall contains a fill and is not located in anv reauired setback, the height of the retaining wall built to retain the fill shall be considered as contributing to the permissible height of a fence, wall or hedge. A retaining wall located in anv reauired setback may retain a maximum of 3 feet of fill. A protective fence or guard rail, not more than 48 inches in height, may be erected on top of-a the retaining wall not located in the front yard setba&k, provided that any portion of the fence above the maximum height shall be an open work fence. An "open work fence" means a fence in which the component solid portions are evenly distributed, vertically oriented, and constitute not more than 25% of the total surface area of the fence. B. Exceptions The provisions of this section shall not apply to fences required by state law to surround and enclose public utility installations or to chain link fences enclosing school grounds and public playgrounds. C. Adjustments A wall, fence, or hedge up to 8 feet in height may be allowed in residential 0 022 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3,1998 WALL HEIGHTS - EXHIBIT 3 Page 2of2 zones subject to the approval of an Adjustment, pursuant to Chapter 20.78, Adjustments. A Variance is required for a wall, fence, or hedge in a residential zone which exceeds 8 feet in height. 42- max. in front yard setback 6' max. to rear of front setback RETAINING WALL HOLDING CUT 48" max open work fence in side and rear setbacks only RETAINING WALL 3' max. above 1111 in side CONTAINING FILL and rear setbacks; or, IN SETBACKS 6' max. above fill in front setback •1C�1jT rl4 -L`; T max. retaining OPTION A RETAINING WALL CONTAINING FILL IN SETBACKS .` RETAINING WALL CONTAINING FILL OUTSIDE SETBACKS 6' MAX FROM FILL TO TOP OF OPEN WORK FENCE RETAINING WALL CONTAINING FILL IN SETBACKS 48" max open work fence 6' max. 48" max open work fence in side and rear setbacks only 3' max. above fill in side and rear setbacks; or, 6" max. above fill in front setback 3' max. retaining OPTION B 48" max open work fence In side and rear setbacks only 3' max. retaining OPTION C p:\zoning \ea419 \exhibits \walls\new -wall 0 023 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 19 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 .. i ftW. CHAPTER 20.08 DEFINITIONS SIGN, ABANDONED Vok-A moil 20.08.740 SIGN, BILLBOARDS. "Billboards" mean any sign erected for the purpose of advertising a product, event, bsj g L person, or subject whether -o not related -to the premises on which the sign is located and containing a surface or display area of 500 square feet or more. 20.08.765 SIGN, GROUND. "Ground sign" means a type of sign which is supported by one or more uprights, poles or braces in or upon the ground other than a con ibination-sfgrt; fin sign or pole sign, as defined by this code. 0 0 <4 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 20.60 SIGNS 1 .1 / / PURPOSE. 20.60.0 20 .:: 20.60.0240 PERMITS REQUIRED. 20.60.0150 DESIGN, • • 20.60-0 .1 MASTER. eR eeMMeN 1 .1 1.1 ► ice- • -= -ill IT -i• -- I A E.E)N o 1.11 1 LCI ► WIN Al I q \ M Ll 6-21112 1V* 1 •_1__11 _► . l/- i•�/ � � •\ __ 20.60.010 PURPOSE. Page 2 of 19 The purpose of this Sehapter is to encourage the effective use of signs as a means of communication in the _Qeity; maintain and enhance the aesthetic environment and the City's ability to attract sources of economic development and growth; enco r{�aae and aooearance to the buildinas and sites which they occupy and surround: improve pedestrian and traffic safety; minimize the possible adverse effect or signs on nearby public and private property; and to enable the fair and consistent enforcement of these sign restrictions. This Qehapter is adopted under the zoning authority of the City in furtherance of the more general goals set forth in the General Plan. 20.60.020 APPLICABILITY. A sign may gnLy be ereete , established, painted, ereated or maintaimed in the- Cltq -e* in conformance with the sftndarda, preeedtires, exermptioms and other requirements of this Chapter. The effect of this Chapter as niere speelfieelly set forth hereem, is: 0 025 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 Page 3 of 19 A. To establish a permit system to allow a variety of types of signs in commercial and industrial zones, and a limited variety of signs in other Zones, subject to the standards and the permit procedures of this Chanter erdffimsmee; public eiretirmstamees the Provisions BC-. To prohibit all signs not expressly permitted by this Chapter; and, CfL To ensure that the constitutionally guaranteed right of free sl2e D. To provide for the enforelu!ment of the :. .. . .. :: ■ 20.60.0$40 PERMITS REQUIRED. 1 -110 Q 1 • M 1 - ANIYUEY�•1�1[ %�71�11��1auu1�•�u•��t s +n- ��.■c- a, ■- .�,. -.. •I • 11•• •1 • :1 �1 1 1 -• OWA Ali Jr-M-112L-151� Ian .. �. No Ssigns she'! be ere in the public right -of -way exeept regct�ed in accordance with Section 20.60.1�ffiiz0. 0 026 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 Page 4 of 19 No sign permit of any kind shall be issued for any existing or proposed sign unless such sign is consistent with the requirements of this Chanter Titie and with the Signne Plan in effect for the property. 20.60.0150 DESIGN, CONSTRUCTION AND MAINTENANCE. A. All signs shall comply with applicable provisions of the latest adopted Uniform Building Code, the National Electrical Code, and Uniform Sign Code; B. Except for banners, flags, temporary signs, and window signs conforming in all respects with the requirements of this -Qehapter, all signs shall be constructed of permanent materials, and shall be permanently attached to the ground, a building or another structure by direct attachment to a rigid wall, frame, or structure.; and, C. All signs nermitt -d pursuant to this Chanter shall be maintained in good rem structural condition, function_ properly. be free from all defects. __1..J:__ L...a .--4- 1; —;+-A fn nronitinri rllctinn nnri r1AAiinn. and be in compliance with all building and electrical this -eede, at all times, to the Satisfaction 20.60.0560 SIGNAerE PLAN. No permit shall be issued for an individual sign requiring a permit ttntess-and until a Master Signage Plan for the development. lot, or business on whieh the 3ign will be ereeted has been -submitted -and approved by the Director of Planning and Building Safety. A. M"fel-Signage Plan i included .. mittethe Director of plonming amd-Btiffildimg Safety 6a Master Signage Plan W. containft the following: 1. An accurate scaled plot plan of the lot, QIGIy 111c1y 1� ...a...y ..+.y.... ., 2. Location of buildings, parking lots, driveways, and landscaped areas shown!on the stieh lot; 3. Computation of the maximum total sign area, maximum area for individual signs, height of signs and number of fiee standing signs, Q 0 � EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 Page 5 of 19 and WWI building wall area on which the signs are located mowed on the lot*imeluded in the plem tinder this ; stv: 4 Ithe proposed location of each sign, present and future, of -any -type; whether requiring a permit or not, shown on both the plot plan and elevations L" eonsistenlcy among all signs on the lots affected by the Plan with regard to: ..+- Color scheme; E.2- Lettering or graphic style; g.9- Lighting; 1 I VI GGiNI �. Material; and, I ,&.—Sign dimensions. ZB. Showing Window Signs on Signage Plan. A Signage Plan, imeludimg Mndew sig may simply indicate the areas of the windows to be covered by window signs and the general type of the window signs and need not specify the exact dimension or nature of every window sign. M__ � - — .. .. . :. go Qr=. Consent. The Signage Plan shall be signed by all owners or their authorized agents in 0 028 .:Ito - - :. - -• - mimi .. ... ,. ... - .. eonsistenlcy among all signs on the lots affected by the Plan with regard to: ..+- Color scheme; E.2- Lettering or graphic style; g.9- Lighting; 1 I VI GGiNI �. Material; and, I ,&.—Sign dimensions. ZB. Showing Window Signs on Signage Plan. A Signage Plan, imeludimg Mndew sig may simply indicate the areas of the windows to be covered by window signs and the general type of the window signs and need not specify the exact dimension or nature of every window sign. M__ � - — .. .. . :. go Qr=. Consent. The Signage Plan shall be signed by all owners or their authorized agents in 0 028 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 Page 6 of 19 DH. Procedures. A Master oreemmon Signage Plan may be amended by filing a new Signage Plan that conforms with all requirements of thjge hanter ""M FINN-31 20.60.Qj++0 GENERAL PERMIT PROCEDURES. The following procedures shall govern the submission and review and issuance of all 5sign PL= permits under this Cha=,;jordinemee, and the application for and issuance 0 jago, Plems amd Metster Signage Permits plans: . ..... .:. i$. Fees. Each application for a Maste' or men Sign*" Plan shall be accompanied by the applicable fees, which shall be established by the City Council. froin time to by or, A Sinn oermit consistent with an approved Si an. ?.E. Completeness. Within IQSwor�kina days of receiving an application fora Signage Plan, the Director of Planning and Building Safety shall review it for completeness. If the Director finds it is complete, the application shall then be processed. If the Director finds it is incomplete, the Director shall, within such .]QS -day period, send to the applicant a notice of the specific ways in which the application is deficient, with appropriate references to the applicable sections of this Qehapter; and, 3E8. Action. Within JAF workin, days of the submission of a complete application for a sign permit, the Director shall either: 0 012 9 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 as. 124. Page 7 of 19 's-of this ehapt"midier of the applieetble Maste or 6ermmon —11. in ease of-Itieetion, tlwBil-eft Approve the proposed plan if the sign(s) as shown on the plan and the plan itself conforms in every respect with the requirements of this Qehapter; or, Reject the proposed plan if the sign(s) as shown on the plan or the plan itself fails in any way to conform with the requirements of this _Qehapter. In case of a rejection, the Director shall specify in the rejection the section(s) of this Qehapter with which the plan is inconsistent. a. 0 030 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 a I Page 13 of 19 61 :O -;Q. -o - = signs All • t eXpressiT-Pl3TffTfftM •- l,• - L11 I - • • • -• signs city. Such •- but • -• • Beacons A. !l '! in Connection with coMmercial grgmiaes _• 91111___ Balloons LL or other inflated devices or a1 'd in coaoction With commercial i2remises for commercial 2 . •• ••. • Fm which sounds ( except orderina menu � boards at drive- thrus), odor. Signs ��I Illsll emit �7V1!11 � wnv-- . or `risible matter such as Smoke or Steam: EE. Strings of lights not permanently mounted to a rigid background, except those exempt under the previous section; -Q9. Trailer signs; a icF, LIE—. Notwithstanding any other provisions of this title, no outdoor advertising structure w outdoor advertising display. or billboard, reaardless of size. shall be placed within 500 feet of either side of a state or county freeway or highway in a manner which makes the inettter dispi sim thereon visible to persons or passengers upon any such thoroughfare., , 0 0 3 G EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 Page 14 of 19 j3. Signs fl, rotate, pulsate, or otherwise move, such that thev create a traffic hazard or are so located that any green, yellow or red light thereon will materially or practically tend to interfere with approaching drivers readily distinguishing them from a traffic signal; and. 7-411l, ., .:. . .. .. .:. . 0 037 Illyi-i (0000 0 037 :.. :. .. 0 037 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 Page 15 of 19 :.. .. .. ... ... .. :. :.. :. *H. INISTAIN UNITA El MIN M4 :. .... , m , L-AL-1 ,. r. :. .. . ILWIRMIOL 20.60.1207-e SIGNS ON PUBLIC PROPERTY AND IN THE PUBLIC RIGHT -OF -WAY. No signs shall be allowed on publigSLQj21= in the public right -of -way, except as approved by the Public Works Department, consistent with Title 12 ehapter 12.e4 of the El Segundo Municipal Code, and as listed below: A. Permanent Signs. Permanent sigms, 1. Public signs erected by or on behalf of a governmental body to post legal notices, identify public property, convey public information, and direct or regulate pedestrian or vehicular traffic and street narking reaulat =, 2. Bus stop signs erected by a public transit company; 3. Informational signs of a public utility regarding its poles, lines, pipes, or facilities; and, 4. Awning, canoov, fin. marquee. projecting and suspended signs projecting over public orooerty or a public right -of -way in conformance with the provisions contained within the latest adopted Uniform Building Code and Uniform Sign Code. Jae. Emergency or Construction Signs. Emergency and construction warning signs erected by a governmental agency, a public utility company, or a 0 038 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SIGNS - EXHIBIT 4 Page 19 of 19 .. CHAPTER 20.78 ADJUSTMENTS 20.78.010 GRANTING. �\ 1 Whenever a strict interpretation of the provisions of this Title or its application to any specific case or situation pertaining to the following items height or leeettiom hedge, or-fenee would result in the unreasonable deprivation of the use or enjoyment of property, an adjustment may be granted in ' fenee, or hedge, subject to the following restriction and in the manner hereafter provided. A :.. - M- M ;. ; L1�! Dl-�9 f1 Il L�]ll LLDllltl� \3�l ► \'L�]�Pl!I\!� 93! 1[14 -1! /[! l! ld! Genera' Plen e Land Use Element Page 8 20 p:\zoning \ea419 \exhibits \signs \signcode 0 042 EA- 419 /GPA 97 -32TA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 SCHOOL PARKING- EXHIBITS Page 1 of 1 (11) Schools, private (a) Pre - school, 1 space for each 1 classroom, plus 1 space elementary through for each employee and faculty member. junior high level: (c) Adult level, college, business, and Wild - M V-1 i Wei 11•• I i -• we, • �- • • P:\zoning\ea4l9\exhibits\parking\ea4l9-4c.exh 0 043 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 5 DRAFT AMENDMENTS - FEBRUARY 3, 1998 COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER - EXHIBIT 6 Chapter 20.92 COASTAL ZONE DEVELOPMENT PROCEDURES Sections: 20.92.010 PURPOSE. 20.92.020 PERMIT APPLICATION REQUIRED. 20.92.030 EXEMPT DEVELOPMENT. 20.92.040 PERMIT PROCEDURES. 20.92.050 NOTIFICATION REQUIREMENTS. 20.92.060 NOTICE CONTENTS. WAIVER OF PUBLIC HEARING 20.92.070 ZONE CHANGES. 20.92.080 PENALTY. 20.92.010 PURPOSE. Coastal Development procedures are established to ensure that all public and private development in the Coastal Zone of El Segundo is consistent with the City's certified Local Coastal Plan. The area affected by these regulations is located west of Vista Del Mar. 20.92.020 PERMIT APPLICATION REQUIRED. In addition to any other permits or approvals required by the City, a Coastal Development Permit (CDP) shall be required and obtained from the City prior to commencement of any development in the Coastal Zone of the City, except: A. Developments on tide lands, submerged lands, or public trust lands over which the Coastal Commission has original permit jurisdiction; B. Developments determined to be exempt from the coastal development permit requirements pursuant to State law or regulations. An application shall be filed with the Director of Planning and Building Safety and a fee paid to the City to cover the cost of examining and processing the application. All such permits shall be processed in the time, form, and manner required by the Public Resources Code of the state of California, particularly Sections 65920 -65960 of said Code and shall be processed as expeditiously as possible. Concurrent processing may be scheduled for any other required discretionary permits. 0 044 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 2 of 5 DRAFT AMENDMENTS - FEBRUARY 3, 1998 COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER - EXHIBIT 6 20.92.030 EXEMPT DEVELOPMENT. No fee, public hearing, notice, or development permit shall be required for the types of development classified as exempt from Coastal Development Permit (CDP) requirements by State law or regulations. Whenever a permit is issued in the Coastal Zone by any department of the City and it is determined that the subject of the permit does not require a CDP because it is exempt, a memorandum to that effect shall be appended to the city's file copy of the permit. The file copy of the permit and the memorandum shall contain the applicant's name, the location of the project, and a brief description of the project. 20.92.040 PERMIT PROCEDURES. The following procedures shall be required for a CDP prior to the issuance of such permit: A. Jurisdiction. Upon receipt of an application for a CDP and prior to permit approval, the Planning Commission shall hold a public hearing in accordance with the regulations specified in this Chapter except for minor developments pursuant to Section 20.92.065: B. Findings required. A CDP shall be granted only upon findings that the proposed development conforms to the certified Local Coastal Plan and Coastal Act public access and recreational policies; C. Date of final local action. The date when the Planning Commission adopts a resolution and findings approving or disapproving an application for a CDP; D. Notice of final local action. Within 7 calendar days of the date of the final local action on a CDP, a notice shall be sent to the applicant, to the Coastal Commission, and to any persons who specifically request such notice by submitting a self- addressed, stamped envelope. Such notice shall be accompanied by a copy of the Planning Commission resolution stating conditions of approval and written findings and the procedures for appeal of the action to the Coastal Commission; E. Appeals to Coastal Commission. All actions on CDP's may be appealed to the extent permitted by law to the Coastal Commission by an applicant, any aggrieved person, or by any two members of the Coastal Commission 0 045 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 3 of 5 DRAFT AMENDMENTS - FEBRUARY 311998 COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER - EXHIBIT 6 according to the procedures of the Coastal Commission; F. Appeal period. The final local action must be appealed, if at all, within 20 calendar days of the receipt by the executive director of the notice of final local approval as provided in Section 20.92.050(4). The appeal period for projects approved by operation of law shall begin to run only upon the receipt of the local government notice that it has to take final action by operation of law pursuant to Government Code Sections 65950- 65957.1; and, G. Effective date of a CDP. A CDP shall become final only after expiration of the 10- working -day appeal period to the Coastal Commission or after the 21 st calendar day following final local action, whichever is later. The final decision of the local government on a CDP shall become effective within the time period stated above unless any of the following occur: 1. An appeal is filed according to Coastal Commission regulations; 2. The notice of local government action does not meet Coastal Commission regulations; 3. The notice is not received in the Commission's office in time to allow distribution and review within the appeal period; or, 4. Local notice is not given in accordance with Section 20.92.050 (4). 20.92.050 NOTIFICATION REQUIREMENTS. Notice of public hearing to consider a development within the local Coastal Zone shall be given by: A. First class mailing of a written notice not less than 10 days prior to the hearing date by: 1. The mailing of a notice to the owner of the property or duly authorized agent; 2. The mailing of a notice to all property owners and residents within 100 feet of the subject property; 3. The mailing of a notice to the Coastal Commission; and, 4. The mailing of a notice to all persons requesting notice for the individual project or all coastal zone hearings; B. The mailing or delivery of a notice to the El Segundo Public Library to be posted or kept in a public file; and, 0 046 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 4 of 5 DRAFT AMENDMENTS - FEBRUARY 3, 1998 COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER - EXHIBIT 6 C. The posting of a notice on the site. The posting and maintenance of such notice shall be the responsibility of the applicant. Such notices shall be posted in a manner prescribed by the Director of Planning and Building Safety. Failure to adequately post or maintain the notice shall be cause for the continuance of the hearing. 20.92.060 NOTICE CONTENTS. All notices shall contain the following information: A. A statement that the development is within the Coastal Zone; B. The date of filing the application and the name of the applicant; C. The number assigned to the application; D. A description of the development and its proposed location; E. The date, time, and place at which the application will be heard by the local governing body or hearing officer; F. A brief description of the general procedure of local government concerning the conduct of hearing and local actions; and, G. The system for Coastal Commission appeals. D WAIVER nF PUBLIC HEARING L The m or develgpment is consi5jent -• Ucal minor dus,1912mot • dj5 _• • r►_'_'_-___ i = Cggtaj., evelgpM�,jjj. ,n 0 047 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 5 of 5 DRAFT AMENDMENTS - FEBRUARY 3, 1998 COASTAL DEVELOPMENT PERMIT PUBLIC HEARING WAIVER - EXHIBIT 6 mditimally, th-Laublic • ' waived • ! . - -• f(211mina • NQ'"gl g 122blig hgaring shaLlbelgld ulmn wrill a r Ulu 5! by] •' •i i5 pruyidWAQ-all pgr5ons whQ 3yQUld QIhenyise • Q =. d—• I 20.92.070 ZONE CHANGES. No zone change on any site in the El Segundo Coastal Zone shall become effective until certified by the Coastal Commission. 20.92.080 PENALTY. Any violation of the provisions of this chapter within the El Segundo Coastal Zone shall also in appropriate cases constitute a violation of Division 20, Section 30000 et seq. of the Public Resources Code of the State of California and shall be subject to the remedies, fines, and penalties provided in Division 20, Chapter 9, Section 30800 et seq. of the Public Resources Code. This provision shall not preclude any enforcement under the provisions of this code. Any violation of the provisions of this chapter shall also constitute a violation of the El Segundo Municipal Code. p:\zoning\ea-419\exhibits\coastal-\20-92.419 1 � EA- 419 /GPA 97 -3/ZTA 97 -3 Page 4 of 6 DRAFT AMENDMENTS - FEBRUARY 3, 1998 TRANSFER OF DEVELOPMENT RIGHTS - EXHIBIT 7 CHAPTER 20.33 GENERAL COMMERCIAL (C -3) ZONE 20.33.060 SITE DEVELOPMENT STANDARDS F. Building Area The total net floor area of all buildings shall not exceed the total net square footage of the property multiplied by 1.0 or an FAR 1:1. Additional FAR may be granted for orooerties g CHAPTER 20.34 CORPORATE OFFICE (C -0) ZONE 20.34.060 SITE DEVELOPMENT STANDARDS F. Building Area The total net floor area of all buildings shall not exceed the total net square footage of the property multiplied by 0.8 or an FAR 0.8:1. Additional FAR may be aranted for orooerties . ... _ T____s_- n ... ....,.,+ GinM +c /Tr1Rl CHAPTER 20.36 1gBAN MIXED USE NORTH (MU -N) ZONE 20.36.060 SITE DEVELOPMENT STANDARDS F. Building Area 0 052 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 5 of 6 DRAFT AMENDMENTS - FEBRUARY 3,1998 TRANSFER OF DEVELOPMENT RIGHTS - EXHIBIT 7 The total net floor area of all buildings shall not exceed the total net square footage of the property multiplied by 1.3 or an FAR 1.3:1. Additional FAR may be geted for progenies ___ __- _s _ r -,. .. —. PLnhte /TNR1 CHAPTER 20.38 URBAN MIXED USE SOUTH (MU -S) ZONE 20.38.060 SITE DEVELOPMENT STANDARDS F. Building Area The total net floor area of all buildings shall not exceed the total net square footage of the property multiplied by 1.3 or an FAR 1.3:1. Additional FAR may bg granted for oronerties east of Sepulveda Dnnl vard only with aooroval of a Transfer of Development Rights (TDRI Plan. CHAPTER 20.40 LIGHT INDUSTRIAL-(.M-1) ZONE 20.40.060 SITE DEVELOPMENT STANDARDS F. Building Area The total net floor area of all buildings, as defined in Chapter 20.08, on any parcel or lot shall not exceed the total square footage of the parcel or lot area multiplied by 0.6, thereby giving a floor area ratio (FAR) of 0.6:1. However, additional FAR may be granted by the City upon the preparation and approval of a specific plan, consistent with Section 65450 et.al of the California Government Code, or for nronerties eat of Serulveda Boulevard onlv. with the gI gf g Itgn fir gf Qgyp coment Rights (TDRI Plan. The total net floor area of nlgn and medium bay labs may be multiplied by a factor of 0.5 to determine the allowed net floor area, if an agreement is recorded which ensures that the use and the number of employees is consistent with the definition in 20.08.467 (Ord. 1250). F� I 10,000 sf F.A.R. = 0.6 m z<�- `� & - .ifs << `•� Bldg. Area = 6,000 sf 100, 0 053 EA- 419 /GPA 97 -3/ZTA 97 -3 Page 6 of 6 DRAFT AMENDMENTS - FEBRUARY 3, 1998 TRANSFER OF DEVELOPMENT RIGHTS - EXHIBIT 7 LAND USE ELEMENT Page 3 -5 LAND USE DESIGNATIONS Following is discussion of each type of land use designation found in the City. Each contains a short description and an indication of the maximum land use density or intensity allowed. Land use density refers to the number of dwelling units per acre of land (du /ac). This distinction is generally used only for residential designations. Land use intensity refers to the quantity of building on a specific lot size. For example, a 3,000 square foot single - family home would be considered a more intense use than a 1,600 square foot home on the same size lot. An example of non - residential intensity would be a multi -story building, which is considered a more intense use than a single story building on the same sized lot. For non - residential uses, intensity is expressed in terms of Floor Area Ratio (FAR) which describes the ratio of the lot size to the building size or as otherwise defined in the Zoning Code from time to time. For example, typically a lot with a land area of 10,000 square feet and a FAR of 1.0, would allow a building area of 10,000 square feet. The allowed FAR may-e. Page 3 -27 zoning \ea - 419 \exhibits \tdr's\exhea419.cc 0 05,E EA- 419 /GPA 97 -3/ZTA 97 -3 Page 1 of 2 DRAFT AMENDMENTS - FEBRUARY 3, 1998 AMPLIFIED SOUND PERMITS - EXHIBIT 8 CHAPTER 9.06 NOISE AND VIBRATION REGULATIONS. 9.06.090 PERMITS. (1) The noise control officer may grant amplified sound or noise permits to applicants who cannot comply with the requirements of this chapter if the applicant can show compliance with this chapter would constitute an unreasonable hardship on the applicant, on the community as a whole, or on other individuals, aW err that compliance would be impractical. The noise control` officer may issue un toha ^- ��^•^�� ^� 's soecified in Chanter 20.78. Adjustments. In the alterrtativd, the application s M be referred to the City Council. A permit shall not be granted to waive compliance with Sections 9.06.015 or 9.06.020. (2) In determining whether to grant or deny the application, the noise control officer shall balance the hardship to the applicant, the community as a whole, and other individuals, of not granting the permit against the adverse impact on the health, safety, and welfare of persons affected; the adverse impact on property, affected; and any other adverse impacts of granting the permit. =licatlnn Applicants for permits may be required to submit any information the noise control officer may reasonably require. The noise control officer shall retain on public file a copy of the decision which shall include a statement of the reason for the decision. _ (3) Permits shall be granted by written notice to the applicant containing all necessary conditions, including a time limit on the permitted activity. The time limit shall be for a maximum time period not to exceed one year. The permit shall not become effective until the applicant agrees to all conditions. In the case of noncompliance with any condition imposed, the permit shall immediately terminate, and the noise source shall be subject to the provisions of this Chapter. (4) Application for extension of time limits specified in subsection (3) of this section or for modification of other substantial conditions shall be treated as an initial application for a permit. l'F�l 0 055 EA- 419 /GPA 97 -3/ZTA 97 -3 DRAFT AMENDMENTS - FEBRUARY 3, 1998 AMPLIFIED SOUND PERMITS - EXHIBIT 8 Page 2of2 (5) The noise control officer may issue guidelines defining the procedures to be followed in applying for a permit. (Z6) Unless otherwise specifically exempted by this Chapter, permits shall be required for all exterior activities which utilize amplified sound; such as, but not limited to, outdoor gatherings, dances, shows, performances or carnivals. ($�) An appeal of the decision of the noise control officer with respect to any amplified sound or noise permit may be made to the City Council in writing within ten days after the action of the noise control officer has been communicated to the applicant. Chapter 20.78 ADJUSTMENTS 20.78.010 GRANTING. Whenever a strict interpretation of the provisions of this Title or its application to any specific case or situation pertaining to the following items hedge, or fence would result in the unreasonable deprivation of the use or enjoyment of property, an adjustment may be granted " hedge, femee, or subject to the following restriction and in the manner hereafter provided. R: 1� BEL-12 (-I Wit OWN NOW. I 0 056 "�WWYWi "_:. . .iW61WNM'iYYflM'.■IYl11A�WWYYIWIWIMWIIY YdYiYIliINIYIYfYliIlP�iiltilY lY'MY�11119YMIiYffYiWi4gY1 YW' MYYiIYWYWIIYWYW- Y�'tiiMiWIVilYW�f11YYIlYi1i (5) The noise control officer may issue guidelines defining the procedures to be followed in applying for a permit. (Z6) Unless otherwise specifically exempted by this Chapter, permits shall be required for all exterior activities which utilize amplified sound; such as, but not limited to, outdoor gatherings, dances, shows, performances or carnivals. ($�) An appeal of the decision of the noise control officer with respect to any amplified sound or noise permit may be made to the City Council in writing within ten days after the action of the noise control officer has been communicated to the applicant. Chapter 20.78 ADJUSTMENTS 20.78.010 GRANTING. Whenever a strict interpretation of the provisions of this Title or its application to any specific case or situation pertaining to the following items hedge, or fence would result in the unreasonable deprivation of the use or enjoyment of property, an adjustment may be granted " hedge, femee, or subject to the following restriction and in the manner hereafter provided. R: 1� BEL-12 (-I Wit OWN NOW. I 0 056 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 Continued Public Hearing on the following proposed amendment to Chapter 20.98 of the Municipal Code relating to the enforcement of permits and approvals issued under Title 20 (Zoning). (Environmental Assessment EA -432, Zone Text Amendment ZTA 97 -4). Applicant: City of El Segundo. RECOMMENDED COUNCIL ACTION: 1) Hold Continued Public Hearing; 2) Discussion; 3) Second Reading of Ordinance by title only; and, 4) By motion, Adopt Ordinance. INTRODUCTION AND BACKGROUND: On January 20, 1998, the City Council held a public hearing on the above referenced item. At that time, the City Council introduced an Ordinance to amend Section 20.98.010 of the City's Zoning Code. The attached Ordinance is being presented for a second reading and Adoption. If adopted without change, the provisions will become effective in thirty days time. This amendment would allow the City additional options to enforce violations of permits and approvals issued pursuant to Title 20. The Code currently allows the City to enforce such permits and approvals by either suspension or revocation. By adopting this Ordinance, the City could prosecute violations as either an infraction or a misdemeanor, thereby imposing fines upon the permit holder or applicant. ATTACHED SUPPORTING DOCUMENTS: 1) Ordinance No. FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: NONE Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No_, ORIGINATED: Date: January 23, 1998 BY: W. Morris( N T— KEN Date: projects/ea- 432/ea- 432 -1.ais 057 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING SECTION 20.98.010 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO PENALTIES FOR VIOLATING TITLE 20 OF THE EL SEGUNDO MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY ORDAIN AS FOLLOWS: SECTION I - Section 20.98.010 of Chapter 20.98 of the El Segundo Municipal Code is hereby amended to read in its etitirety as follows: "It shall be unlawful for any person, firm, or corporation to violate any provisions of this Title or fail to comply with any requirements of this Title. It shall further be unlawful for any person, firm, or corporation to operate, erect, move, alter, enlarge or maintain any use which is contrary to the provisions of any permit, approval, or condition of approval obtained pursuant to this Title. A violation or failure to comply with any of the provisions of this Title, or any permits, approvals or conditions of approval issued pursuant to this Title, shall constitute an infraction; except that any such violation may, at the discretion of the City, be charged and prosecuted as a misdemeanor." SECTION 2. If any section, subsection, subdivision, sentence, clause, phrases or portion of this Ordinance, is for any reasons held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. 0 058 SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published as required by law. PASSED, APPROVED, AND ADOPTED this day of , 1997. ATTEST: City Clerk APPROVED AS TO FORM: -&LXZ4:;- City Attorney AYES: NOES: ABSENT: ABSTAIN: MAYOR COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: CITY CLERK 0 059 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business AGENDA DESCRIPTION: Continued public hearing on Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and 831, 870, and 871 South Nash Street, related to the theaters and adjacent retail/office building. The request is to allow the following: 1) Amendment of the Precise Plan land uses to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone; 2) Amendment of the Precise Plan development standards to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" and, 3) Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and Building Safety. These three requests were continued from the December 16, 1997 City Council meeting at the request of the applicant. Applicant: Continental Development Corporation, Mr. Jerry Saunders. RECOMMENDED COUNCIL ACTION: 1) Open Continued public hearing; 2) Council discussion; and, 3) Continue public hearing at applicant's request until February 17, 1998; or, 4) Other possible action. INTRODUCTION AND BACKGROUND: On September 16, 1997, the City Council reviewed and approved (Resolution No. 4034) the applicant's request for the following amendments to Precise Plan 12 -72 (as previously amended by PP 94 -1), for the Pacific Theatre project: 1) an amendment to Condition No. 15 of City Council Resolution No. 3917 related to the parking structure stairway at 870 South Nash Street; 2) an amendment to Condition No. 14 of City Council Resolution No. 3917 related to the parking structure stairway directional signage at 870 South Nash Street; 3) revisions to the approved Traffic Circulation Plan; and, 4) the approval of a Precise Plan Amendment to allow outdoor dining that exceeds 200 square feet for P.F. Chang's China Bistro and other (possible) future restaurants. On September 15, 1997, the Planning Division received a request from the applicant for a continuance of the three remaining items, as listed in the above Agenda Description, until the October 21, 1997 City Council meeting. On that occasion, the applicant requested a further continuance for the Public Hearing on these three items, until the December 16, 1997 regular meeting, in order to provide sufficient time for the applicant to prepare and staff to review the three (3) remaining items of the application. On December 16, 1997, another continuance was again requested until tonights meeting. Presently, more time is still needed by the applicant, and as a result staff, so a further continuance -- until February 17, 1998 -- is requested. The Planning Commission also continued its discussion of these items, at the request of the applicant, from October 9, and December 11, 1997, and (then) January 22, to February 12, 1998. ATTACHED SUPPORTING DOCUMENTS: Letter from applicant requesting continuance (to be distributed prior to meeting). FISCAL IMPACT: None. ORIGINATED: Date: 26 January 1998 Bret B. nard, A P, irectoVfPlanning an d Building Safety REVI Y: Date: —,?- 5 � N TAKEN: p: \projects \ea401 \ea401 -6.ais 1 0 C6� EA401/131396 -1 City Council Staff Report December 16, 1997 DISCUSSION: The Planning Division has received the above - referenced application which is a request of Continental Development Corporation to reaffirm the findings of the Mitigated Negative Declaration of environmental impacts for Environmental Assessment -350 (EA -350) and to adopt amendments to Precise Plan 12 -72 (PP 12 -72) and Precise Plan 94 -1 (PP 94 -1); as approved by City Council Resolution No. 3917. The PP 96 -1 amendment is the fourth amendment to the original Precise Plan (PP 12 -72). On September 16, 1997, the City Council approved Items 1, 2, 3, and 4; and, continued Items No. 5, 6, and 7 for approximately 30 days. The continuation of this last three (3) items was to allow the Planning Commission time to complete deliberations on all other requested components, and to provide the Applicant, and as a result City staff, additional time to analyze and consider the continued items. As previously mentioned, on October 9, 1997, the Planning Commission continued discussion of Items No. 5, 6, and 7 until its meeting of December 11, 1997, and January 22, 1998, and then to February 12, 1998. COMPLETED/APPROVED AMENDMENT ITEMS: 1. An amendment to Condition No 15 of City Council Resolution No 3917 related to the park! structure stairway at 870 South Nash Street, Condition No. 15 requires the stairs at the northwest corner of the parking structure to extend from the "ground level" to the "first above -grade level ", of the parking structure, rather than from the "ground level" to the "basement level" of the parking structure, as currently constructed. The applicant requested a determination that the stairway as constructed, be deemed in "substantial compliance" with Condition No. 15 of Resolution 3917. 2. An amendment to Condition No 14 of City Council Resolution No 3917 related to the parkins stru ture stairway directional signase at 870 South Nash Street Condition No. 14 requires the provision of signage in accordance with Condition 15 of City Council Resolution No. 3917. The applicant requested approval of revisions to the signage and other directional provisions added to the interior of the 870 South Nash Street parking structure to accommodate the revisions in Item No. 1 above. 3. Revisions to the approved Traffic Circulation Plan as shown on the Supplemental Traffic and Parkins Impact Study. The changes include: a. The closing of the existing Common Area Plaza (Plaza) 34 foot wide driveway between the theater and the retail /office building (Condition 11 -K of Resolution No. 3917) off of South Nash Street to vehicular traffic; b. Converting the easterly two - thirds of the Plaza to pedestrian activity only; c. Converting the westerly third of the Plaza to valet drop- off /pick -up area; d. Elimination of the need to restrict eastbound traffic, from the closed driveway to a right -turn only movement at Nash Street during peak hours (Condition No. 11 -L of Resolution No. 3917); e. Providing a new sidewalk and curbside theater drop - off /pick -up zone on the west side of Nash Street; f. The re- stripping of South Nash Street to add a drop -off lane and maintain two driving lanes on the west side of Nash Street; and g. The relocation of eight (8) handicapped parking spaces from the Plaza area to the 871 South Nash Street parking structure. 4. The approval of a Precise Plan Amendment to allow outdoor dining that exceeds 200 square feet for the P F Chang's China Bistro and other future restaurants. The applicant plans to establish a new quality restaurant "blending culinary creations from the major regions of China with American hospitality to create a unique dining experience. The new restaurant will include an outdoor dining area of 1,200 square feet; a 5,400 square foot indoor seating area (including bar area); and kitchen and "back -of- the - house" space of 1,800 square feet. If P. F. Chang's China Bistro does not utilize all of the 1,200 square feet of outdoor dining area then other future restaurants may utilize the area. 5. Amendment of the Precise Plan land uses to conform with the current code for the underlying zone: the "Urban Mixed Use South (MU -S) Zone." The applicant requests to amend the Precise Plan to allow all the land uses in the Precise Plan that are presently allowed in the MU -S Zone. This includes: a. Permitted Uses; b. Permitted Accessory Uses; c. Uses Subject to an Administrative Use Permit; d. Uses Subject to a 2 0 061. EA401 /PP96 -1 City Council Staff Report nartamhar I A- 1007 DISCUSSION: Conditional Use Permit; and e. Adult Business Permits. Additionally, the applicant is requesting that uses in the Plaza and Entry Court, including outdoor dining, retail sales, and other ancillary uses which are supportive of the site's primary retail uses, are included as permitted uses. 6. Amendment of the Precise Plan development standards to conform with the current code for the underlying zone: the "Urban Mixed- Use South (MU -S) one." The applicant requests to amend the Precise Plan to incorporate the development standards of the MU -S Zone into the Precise Plan, except as may have been previously established and constructed under the Precise Plan. 7, Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and Building Safety. The applicant requests that the City establish a procedure to provide for minor modifications to the requirements of the Precise Plan, subject to the review and approval of the Director of Planning and Building Safety. The procedure would allow flexibility for the applicant to meet market changes without the necessity of a full Precise Plan amendment. They have indicated a desire to provide for minor modifications to enhance the development without creating adverse impacts for surrounding developments. p:\projects\ea40l\ea4Ol-6.ais 3 0 062 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: An Ordinance of the City of El Segundo amending Chapter 6.21 to include the implementation of the California Accidental Release Prevention Program and provisions for cost recovery. Fiscal Impact: an estimated $40,000 in cost recovery. RECOMMENDED COUNCIL ACTION: 1. Discussion. 2. Read by title. 3. Introduce Ordinance relating to Accidental Release Prevention Program. INTRODUCTION AND BACKGROUND: Amendments to State law require certain businesses to prepare "Risk Management Plans" pursuant to the California Accidental Release Prevention Program enacted by Senate Bill 1889. These companies handle extremely toxic or explosive chemicals and must implement plans to reduce these hazards. The El Segundo Fire Department is certified to review and approve these plans as a Certified Unified Program Agency or CUPA, and is authorized to recover its costs of enforcing applicable requirements. The original approval to implement this program by the City was adopted on August 19, 1986 and requires amendments to include changes in State statute. DISCUSSION: Risk Management Plan and Review As a CUPA, the El Segundo Fire Department is authorized by the State to review and accept plans to reduce chemical hazards in specific businesses, such as refineries and chemical plants. These plans are called Risk Management Plans (RMP), as provided for in Senate Bill 1889 (Chapter 715), and requires businesses to develop engineering and administrative controls to help protect workers and the community from extremely toxic or flammable gas releases. The Fire Department is required to review all elements of the plan and conducts inspections to ensure protective measures are incorporated at each facility. The cost to implement the program is only recovered from businesses that are required to prepare an RMP or those that handle extremely hazardous substances. ATTACHED SUPPORTING DOCUMENTS: 1. Draft Ordinance. 2. State Senate Bill 1889. FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested:__ Project/Account Budget: _. _ _ —. Project/Account Balance:__ Account Number:___ _ Project Phase: - - - -- �l _---­,Aoorooriation Required - Yes____ No_ X ORIGIN ED: - Date: Jacob G. i I on, Fire Chief ale �' 1E� �(G�E25ck1 //, // ! 0 REVIE E Date: J Ja i v anager ACTION TAKEN: 0 063 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 2, CHAPTER 6.21 OF THE EL SEGUNDO MUNICIPAL CODE BY ADDING SECTIONS 6.21.040, 6.21.050, 6.21.060, 6.21.070, 6.21.080, AND 6.21.090 TO ESTABLISH A CHEMICAL ACCIDENTAL RELEASE PREVENTION PROGRAM. WHEREAS, public awareness of the potential danger from accidental releases of hazardous chemicals has increased over the years as serious chemical accidents have occurred around the world. WHEREAS, the Congress of the United States (hereinafter "Congress ") signed into law provisions for the prevention of chemical accidents through subsection (r) of the Clean Air Act Amendments of 1990. WHEREAS, The City of El Segundo (hereinafter "City ") along with other municipalities of Los Angeles County has elected to become a Certified Unified Program Agency (hereinafter "CUPA'), which requires a CUPA to establish an accidental release prevention program for regulated substances or extremely hazardous substances handled by stationary sources. WHEREAS, the legislature of the State of California has passed into law Senate Bill 1889 (Calderon Stats. 1996 C715), which requires a CUPA to establish an accidental release prevention program for regulated substances or extremely hazardous substances handled at stationary sources. WHEREAS, the implementation of an accidental release prevention program will increase overall safety at refineries and chemical plants that handle hazardous chemicals regulated under the Clean Air Act Amendments. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1: The City Council of the City of El Segundo does hereby find, determine and declare that the above recitals are consistent with State and Federal statute. SECTION 1: Chapter 6.21 of the El Segundo Municipal Code is hereby amended by adding new sections 6.21.040, 6.21.050, 6.21.060, 6.21.070, 6.21.080, and 6.21.090 to read as follows: Section 6.21.040: DEFINITIONS For the purpose of this Chapter, the following words shall have the meanings ascribed to them in this Section: (A) "Accidental Release" shall mean an unanticipated emission of a regulated substance or other extremely hazardous substance into the ambient air from a stationary source. (B) Extremely Hazardous Substance" shall mean any chemical listed in Appendix A of Part 355 of Subchapter J of Chapter I of Title 40 of the Code of Federal Regulations. (C) "Owner or Operator' shall mean any person who owns, leases, operates, controls, or supervises a stationary source. (D) "Regulated Substance" shall mean any substance, unless otherwise indicated, listed in Title 19, California Code of Regulations, section 2770.5, as amended. (E) "RMP shall mean the risk management plan required under Part 68 (commencing with Section 68.1) of Subchapter C of Chapter I of Title 40 of the Code of Federal Regulations and by California Health & Safety Code, Chapter 6.95, Article 2. (F) "Stationary Source" means any stationary source, as defined in Section 68.3 of Title 40 of 0 064 the Code of Federal Regulations and Title 19, California Code of Regulations, Section 2735.3. (G) Threshold Quantity shall mean the quantity specified for a regulated substance pursuant to Title 19, California Code of Regulations, Section 2770.5 and determined to be present at a stationary source. Section 6.21.050: ACCIDENTAL RELEASE PREVENTION PROGRAM Pursuant to the provisions of the California Health and Safety Code, Chapter 6.11, Division 20, and Chapter 6.95, commencing with Section 25500, supplemented by Division 2, Title 19 of the California Code of Regulations, the City of El Segundo assumes administrative and enforcement responsibility for the implementation of Title 19, Division 2, of the California Code of Regulations and Chapter 6.95 of the California Health and Safety Code. Section 6.21.060: PERMIT REQUIRED A permit from the El Segundo Fire Department is required to perform any or all of the activities as identified in Chapter 6.11 of Division 20 of the California Health and Safety Code. The permittee shall operate all activities in accordance with established permit conditions to the extent such conditions are identified in regulation, ordinance, or policy and as they apply to the permittee's operation. Section 6.21.070: PERMIT FEES Any person required by this Section to have a permit shall pay the established permit fee as it relates to the implementation of any and all CUPA elements. The CUPA elements shall include, but not be limited to those programs identified in Chapter 6.11, Division 20 of the California Health and Safety Code. The State - mandated surcharges shall be separate from the city permit fee. The permittee shall pay the amount as designated in the fee resolution, as may be amended by the Council from time to time. In addition to the remedies set forth in the California Health and Safety Code, further remedies, fees or restitution authorized by the El Segundo Municipal Code, not inconsistent with State law, shall apply to any violation of the State laws. Section 6.21.080: REGULATED SUBSTANCE REGISTRATION Effective March 1, 1998, stationary sources handling extremely hazardous substances or regulated substances shall complete and submit the California Accidental Release Prevention Program Registration form [OES 2735.6 (6/97)] to the El Segundo Fire Department. New or modified stationary sources shall register prior to the date on which a regulated substance is first present in a process. Section 6.21.090: RMP SUBMISSION Effective June 21, 1999, each owner or operator of a stationary source, which handles more than a threshold quantity of a regulated substance or extremely hazardous substance, shall submit a single RMP that addresses all elements required in 40 CFR part 68 and Title 19, California Code of Regulations, Division 2, Chapter 4.5. SECTION 3: If any section, subsection, sentence, clause, or portion or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. SECTION 4: The City Clerk shall certify to the passage and adoption of this Ordinance; shall cause the same to be entered in the book of original ordinances of said City; shall make a notice of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted; and shall within fifteen (15) days after the passage and adoption thereof cause the same to be published or posted in accordance with the law. PASSED, APPROVED AND ADOPTED this day of February, 1998. ATTESTED TO: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: Mark D. 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M c r� L C C ■ O r c Pao ru •TO. ao « U 6 W v aC u 3.1 O I � I « + N I u I ~ I ~ I A I ¢ L ° I' I 11 < Z II I I C = i L M r I• • • N C M > Y I« � N IC MM r •L / IL « s L O r Ir � T!> r 0 r C I I7 C MIr O CIC L L Y 0 0 a las•«u +Mss I/ • c+ r U !M 0.1"r > C. ° 'fir I r Y V Y U+�1O LI Ir V uIL > -I• Y a TI \Y 7« 7 I/ Y� L rIG9 + o" r I• L >ID Y «i +� « M w V w I• Y OsI• > • / O • ` r " T Y M• C I¢ d MIL Y YiU • M r C �. T m Y Ir OIC = • L a • IL WO+.rE +10 %T Y� u <> r O O 3 x•+ M • Y t U� 4 W .. « a C C a C. r+ W + C ••« L O C C« O • C v 0 C M •" + U d M Y r Y L ■ Y- 19 CI« c r w a L « O 7 O C Y a Y■ • ..� y L ■ M O3 T = .� C 1 U O+ Y L UIO. a+ _+ LL N N N O I O I LL u I at I < �. I o17 z8 CITY OF EL SEGU�RpNSFER By WIRE PAYMENTS B 01123198 01113198 THROUGH Date Payee 1114198 HealthcomP First Trust 1116198 Federal Reserve 1116198 Healthcomp 1121/88 IRS 1125198 EmP• Dev. Dept. 1125198 TIFICATION: 02103198 DATE OF RA RE: TOTAL PAYMENTS BY VI ARE. Amount 1,570.24 145,228.87 300.00 2,730.01 152,142.14 27 525 182 as to the accuracy of the wire transfers by Certified fi 7 City Treasurer L Finance Director City Si I 1, 31 k Description Weekly eligible claims ABAG payment purchase PIR # 14 VVe employee bond Weekly elig ible claims Federal Payroll Taxes # # 15 State Payroll Taxes PIR # 15 182,397.45 Date (� Date Date - Z on actual expenditures is available in the City Treasurers Office of the City of EI Segundo. MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, January 20, 1998 - 5:00 P.M. CALL TO ORDER Mayor Jacobs at 5:05 P.M. PLEDGE OF ALLEGIANCE - Councilman Liam Weston DRAFT ROLL CALL Mayor Jacobs - Present Mayor ProTem Wernick - Present Councilman Gordon - Present Councilman Weston - Present Councilwoman Friedkin - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. NONE SPECIAL ORDER OF BUSINESS - 1. Continue deliberation of candidates for positions on the Capital Improvement Program Advisory Committee and the Community Cable Advisory Committee. Council consensus to re- appoint A.J. Paz to the Capital Improvement Program Advisory Committee for a full term to expire December 1, 2001. Council consensus to appointments Nancy Pfeifer to the Community Cable Advisory Committee for a full term to expire October 31, 2001. MOVED by Councilman Gordon SECONDED by Mayor ProTem Wernick to appoint Joseph Pinchuk to a full term on the Community Cable Advisory Committee to expire October 31, 2001. MOTION PASSED BY THE FOLLOWING VO ICE VOTE. AYES MAYOR JACOB5,MAYOR PROTEM WERNICK, COUNCILMAN GORDON. NOES: COUNCILMAN WESTON AND COUNCILWOMAN FRIEDKIN 3/2 CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et se .) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL C C Ie No. YC 030268, USDCCCase No. CV 9757979D)T Hargreaves v. City of El Segundo, LAS City of Los Angeles v. County Sanitation Districts, LASC Case No. BC 034185 In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014 Steenburgh v. City of El Segundo, LAMC Case No. 97KO2520 Fenwick v. City of El Segundo, LASC Case No. BS 044667 City of El Segundo v. Kilroy, LASC Case No. YC 031166 Mosleh v. City of El Segundo, LASC Case No. YC 025903 0 080 1 01- 20.98.5pm CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -3- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Recruitment and selection of City Manager. CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None. REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.m NONE ADJOURNMENT at 6:55 P.M. Cindy Mo , ity Clerk 0 08' oi- zo -ss.spm 2 DRAFTMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 20, 1998 - 7:00 P.M. CALL TO ORDER Mayor Jacobs at 7:05 P.M. INVOCATION - Bishop Lloyd Carlson, Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE - Councilman Liam Weston PRESENTATIONS ROLL CALL Mayor Jacobs - Present Mayor ProTem Wernick - Present Councilman Gordon - Present Councilman Weston - Present Councilwoman Friedkin - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Two (2) individuals addressed Council 1 Liz Garnholtz, ESASNAC; will be meeting at the Rec Room at 770 West Imperial, January 27, 1998, at 7:00 P.M. 2. Bari Cooper, of Ervin, Cohen & Jessup LLP, request by Pacific Sands HOA that their condominiums located at 770 West Imperial Avenue be the first to receive residential sound insulation to the extent of any remaining public funds and be placed first on the list for future phases of the RSI Program. A. PROCEDURAL MOTIONS 1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 City Attorney Mark Hensley announced the partial settlement of litigation between the City of El Segundo and Mosich and Greffon excluding City Manager Jim Morrison from the suit. Council announced that the meeting would be shortened this evening and many things carried over due to the fact that a chemical was used to clean the carpet. 1 0 OV B. SPECIAL ORDERS OF BUSINESS - Continued public hearing on the following proposed (Third Quarter) amendments to the General Plan, Zoning Code, and Local Coastal Program: 1) Mini - Variances, 2 -I) Detached Accessory Buildings and 2 -II) Accessory Buildings, 3) Residential Wall Heights, 4) Signs, 5) School Parking, 6) Coastal Development Permits, 7) TDR's - Transfer of Development Rights, and 8) Amplified Sound Permits; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -419, General Plan Amendment GPA 97 -3 and Zone Text Amendment ZTA 97 -3, Third Quarter Amendments. Applicant: City of El Segundo - (Citywide Amendments) and Hughes Electronics (TDR's - Transfer of Development Rights). Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on the following proposed (Third Quarter) amendments to the General Plan and Zone Text: 1) Mini - Variances, 2 -I) Detached Accessory Buildings and 2 -II) Accessory Buildings, 3) Residential Wall Heights, 4) Signs, 5) School Parking, 6) Coastal Development Permits, 7) TDR's - Transfer of Development Rights, and 8) Amplified Sound Permits; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -419, General Plan Amendment GPA 97 -3 and Zone Text Amendment ZTA 97 -3, Third Quarter Amendments. Applicant: City of El Segundo - (Citywide Amendments) and Hughes Electronics (TDRs - Transfer of Development Rights). She asked if proper notice had been done and if any written communications had been received. Clerk Mortesen stated that proper notice had been done and no written communications had been received by the Clerk's office. Two individual addressed Council. Liz Gamholtz, resident; requested clarification of the detached accessory structures changes in the Code. Peggy Tyrell, resident; agreed with Ms. Gamholtz that accessory structures should be closely governed. MOVED by Councilwoman Friedkin SECONDED by Councilman Weston to continue the public hearing to February 3, 1998. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 2. Public Hearing on the following proposed amendment to Chapter 20.98 of the Municipal Code relating to the enforcement of permits and approvals issued under Title 20 (Zoning). (Environmental Assessment EA -432, Zone Text Amendment ZTA 97 -4). Applicant: City of El Segundo. Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on the following proposed amendment to Chapter 20.98 of the Municipal Code relating to the enforcement of permits and approvals issued under Title 20 (Zoning). (Environmental Assessment EA -432, Zone Text Amendment ZTA 97 -4). Applicant: City of El Segundo. She asked if proper notice had been done and if any written communications had been received. Clerk Mortesen stated that proper notice had been done and no 2 written communications had been received by the Clerk's office. No individuals addressed Council City Attorney Mark Hensley read the following: ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING SECTION 20.98.010 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO PENALTIES FOR VIOLATING TITLE 20 OF THE EL SEGUNDO MUNICIPAL CODE. Councilman Weston introduced the Ordinance. MOVED by Councilman Weston SECONDED by Councilman Gordon to continue the public hearing. To February 3, 1998. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 3. Public Hearing on the proposed projects and budget for allocation of the 1998 -1999 Community Development Block Grant funds. Proposed CDBG budget: $105,631. Proposed general fund monies: $35,656, if waiver is not granted. Mayor Jacobs state that this is the time and place hereto fixed for a public hearing on the proposed projects and budget for allocation of the 1998 -1999 Community Development Block Grant funds. Proposed CDBG budget: $105,631. Proposed general fund monies: $35,656, if waiver is not granted. She asked if proper notice had been done and if any written communications had been received. Clerk Mortesen stated that proper notice had been done and no written communications had been received by the Clerk's office. Laurie Jester, Senior Planner, gave a brief staff report. No individuals addressed Council. MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to direct the Director of Planning and Building Safety to execute agreements in excess of $10,000 with all sub - recipients receiving CDBG funds, and authorized the Mayor to request a waiver from the CDC of the 15% maximum public service activity limit. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 MOVED by Councilman Weston SECONDED by Councilman Gordon to authorize the allocation of the Budgeted funds as presented in the staff report. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 Directed staff to agendize the RSI program with the thought to investigate innovative ways to help finance the homeowners portion of the RS1 program through CDBG and other options.. 3 0 084 C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - 1. Announce appointments for positions on the Capital Improvement Program Advisory Committee and the Community Cable Advisory Committee. Mayor Jacobs announced the re- appointment of A.J. Paz to the Capital Improvement Program Advisory Committee for a full term to expire December 1, 2001. and the appointments of Nancy Pfeifer and Joseph Pinchuk to the Community Cable Advisory Committee for a full term to expire October 31, 2001 at a later date. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 244135- 244880 on Demand Register Summary Number 15 in total amount of $937,933.26, and Wire Transfers in the amount of $1,056,662.80. 2. City Council meeting minutes of December 2, 1997, December 16, 1997, January 3, 1998 and January 6, 1998. 3. Proposed revisions to the class specification for the job classification of Environmental Safety Coordinator. 4. Request to transfer unclaimed funds from the Police Evidence Account to the City General Fund in the amount of $134,395.66. 5. PULLED FOR DISCUSSION BY COUNCILMAN GORDON 6. Acceptance of the construction of a retaining wall along the northside of Recreation Park, Project No. PW 96 -11 Contract No. 2534, (final contract amount $63,892.50). 7. Acceptance of the construction of a storm drain in the 400 block of Washington Street and Recreation Park Checkout Building drainage improvements, Project No. PW 97 -14 Contract No. 2558 (final contract amount $42,790.00). 8. Acceptance of the pavement rehabilitation of Vista del Mar between 45th Street and Grand Avenue, Project No. PW 97 -17 Contract No. 2567 (final contract amount $261,961.34). Approve Change Order No. 1 in the amount of $2,786.30. 9. Adoption of plans and specifications No. PW 97 -23 for the City Plunge (219 West Mariposa Avenue) deck surfacing (estimated cost $31,000.00). 10. Adoption of plans and specifications No. PW 97 -24 for the sanitary sewer manhole lining 4 0 C. 18-5- at various locations (estimated cost $70,000.00). 11. PULLED FOR DISCUSSION BY COUNCILWOMAN FRIEDKIN 12. Request Council concurrence for change (1) in alternate representation on the Los Angeles County Sanitation District Board of Directors from Councilman Mike Gordon to Mayor Pro Tern Nancy Wernick and (2) on the Golf Course Subcommittee from Mayor Pro Tem Nancy Wernick to Councilman Mike Gordon.. MOVED by Councilman Weston SECONDED by Councilwoman Friedkin to approve Consent items Numbers 1, 2, 3, 4, 6, 7, 8, 9, 10, and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 CALL ITEMS FROM CONSENT AGENDA Authorize an Agreement No. 2574 with Landis & Staefa, Inc. to commence with an engineering study and contract formulation of a self - funding energy retrofit and capital improvement program for City facilities. MOVED by Councilman Gordon SECONDED by Councilwoman Friedkin to authorized Agreement No. 2574 with Landis & Staefa, Inc. to commence with an engineering study and contract formulation of a self - funding energy retrofit and capital improvement program for City facilities. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 11. Request to approve preliminary plans for a Police training and fitness center, modify existing Contract No. 2494 with JCM Facilities Planning and Management for architectural services, authorize to advertise for receipt of construction bids and authorize expenditure of an additional $96,882 from asset forfeiture funds. MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to approve preliminary plans for a Police training and fitness center, modify existing Contract No. 2494 with JCM Facilities Planning and Management for architectural services, authorize to advertise for receipt of construction bids and authorize expenditure of an additional $96,882 from asset forfeiture funds. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 F. NEW BUSINESS - CITY MANAGER - 1. New Alcoholic Beverage Control (ABC) license for off -site sale and consumption of beer and wine (Type 20- Off -Sale beer and wine) at a new proposed (remodeled) Chevron convenience store at 601 South Vista del Mar. (ABC 98 -1) Applicant: Mike Reynolds - Chevron. Laurie Jester, Senior Planner, gave a brief staff report. Lyle Cripe, 45th and Ocean; presented a petition from the residents in that area opposing the sale of beer and wine at that establishment. 5 0 086 Mike Reynolds, owner of Chevron Station, expressed his desire to make the business into a food mart, full service station, and further stated that he would be on site and would have responsible employees to monitor the sales. Bob Holmes, 1321 Strand, Manhattan Beach; does not oppose the sale of alcohol at the Chevron site. Rod Spackman, Chevron; testified to the character of the owner and the confidence Chevron has in him as a responsible businessman. Manhattan Beach Resident; there are 11 places between Rosecrans and 45th where alcohol is available. MOVED by Councilman Gordon SECONDED by Mayor ProTem Wernick to not oppose the issuance of the ABC License, and direct the Director of Planning and Building Safety to approve the Administrative Use Permit (AUP 98 -1) for the alcohol sales at the new Chevron convenience store. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS, MAYOR PROTEM WERNICK, AND COUNCILMAN GORDON. NOES: COUNCILWOMAN FRIEDKIN ABSTENTION: COUNCILMAN WESTON 3/1/1 2. Discussion of various methods of recruiting a new City Manager. Recruiting Firms will be invited to attend the next close session so Council may interview. G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - 1. Approval of specifications and authorization to solicit proposals for the recodification of the City's Municipal Code. MOVED by Mayor ProTem Wernick SECONDED by Councilman Weston to approve the documents and proceed with the solicitations of proposals for the recodification of the Municipal Code. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman Gordon and Mayor Jacobs - 1. Consultant Services Agreement with Robert Bein, William Frost and Associates (RBF) to perform an Alternate Sources Water Study for an amount not to exceed $10,000.00. MOVED by Councilman Gordon SECONDED Councilman Weston to approve Contract 2575 with 6 0 �,°? Robert Bein, William Frost and Associates to perform an Alternate Sources Water Study for an amount not to exceed $10,000.00. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Spoke regarding the Chevron/MacDonalds opening. Councilman Weston - Spoke regarding Energy deregulation. Councilwoman Friedkin - Spoke regarding NAFTA meeting, Homestead ribbon cutting, LAX Department of Airports meeting, McCormick and Schmicks, Chevron/MacDonalds opening. Mayor Pro Tem Wernick - Spoke regarding Governor Wilson speak at the High School, Homestead opening, Chevron/MacDonalds opening and working with Mr. Hensley researching the MMIP. Mayor Jacobs - Spoke about all the events already mentioned, and the diversity of the business that are being attracted. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate 10 the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $25o. Three (3) individual addressed Council: Liz Garnholts, resident; spoke on the article in the El Segundo Herald on the visit of the Governor. Ron, resident 770 West Imperial; spoke on the RSI program and their desire to participate. Also some of the confession that arose in the beginning. Russ Howard, support the request for an ABC license at Vista Del Mar and 45th Street. MEMORIALS In Memory of Jeanne Ann Miller, wife of past Library Board Trustee and current member of Friends of the Library, Ray Miller CLOSED SESSION - NONE ADJOURNMENT - at 9:03 P.M. to February 3, 1998 at 5:00 P.M. Cindy Mortesen, City Clerk 7 0 088 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3,1998 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Repeal of Resolution No. 4021, A Resolution of the City Council of the City of El Segundo, California, Approving and Adopting the Appropriation Limit for Fiscal Year 1997/98 and the adoption of replacement Resolution with the corrected appropriation limit. RECOMMENDED COUNCIL ACTION: Repeal Resolution No. 4021 and approve new Resolution that revises the appropriation limit for the City of El Segundo for FY 1997/98 as stated in Section 1. of new Resolution to be $38,563,352. INTRODUCTION AND BACKGROUND: On July 1, 1997 the City Council adopted a resolution which declares the appropriation limit of the City pursuant to Article X11113 of the California Constitution. As reported to you in the Auditor's Management Letter, it was determined that the amount previously reported had been miscalculated. DISCUSSION: The appropriation limit of the City as initially calculated was $38,856,944 and as restated is $38,563,352. The 1997/98 appropriations subject to this limit are $25,066,760. The only impact of this miscalculation has been that the Resolution declaring the appropriation limit must be corrected. ATTACHED SUPPORTING DOCUMENTS: Resolution repealing Resolution No. 2041 and adopting revised appropriation limit. FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes No ORIGINAT Date: January 26, 1998 j, Eunic er, Dr ctor of Finance =E�BY: _ Date ��-ee ornson, CittyManager AdtfibN TAKEN: 0 089 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, REPEALING RESOLUTION NO. 4021 AND ADOPTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 1997/98 WHEREAS, Article XIIIB of the California Constitution provides that the appropriations limit for FY 1997/98 is calculated by adjusting the appropriations limit of FY 1996/97, by changes in either the increase in Nonresidential Assessed Valuation or California per Capita Income, and changes in population; and WHEREAS, the appropriations limit for FY 1997/98 has been calculated by the Finance Department, and WHEREAS, the City of El Segundo has complied with all the provisions of Article XIIIB, in determining the appropriations limit for FY 1997/98; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Resolution No. 2041 is repealed and replaced by this resolution. SECTION 2. The appropriation limit for the City of El Segundo for FY 1997/98 shall be $38,563,352. SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution; shall enter same in the book of original Resolutions of said City; and shall make a Minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the Minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 3rd day of February 1998. Sandra Jacobs, Mayor City of El Segundo, California ATTESTED: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: Mark D. Hensley, City Attorney 0 0 40 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Presentation of the City's Comprehensive Annual Financial Report (CAFR), Management Letter, and staff responses for the fiscal year ended June 30, 1997. RECOMMENDED COUNCIL ACTION: Receive and file the City's Comprehensive Annual Financial Report (CAFR), Management Letter, and Staff Response. INTRODUCTION AND BACKGROUND: Attached is the City of El Segundo's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 1997. The annual audit of the City's financial records was performed by the independent audit firm of Thomas, Bigbie & Smith (TB & S). The audit fieldwork was completed on September 10, 1997, and preliminary financial statements were submitted. These statements were then reviewed, corrected, and subsequently finalized by the Finance Department. Although the CAFR is frequently referred to as the audit report, in fact the auditor's report or opinion letter is one page within the full document and is contained on page one of this report. As stated in the first paragraph of their report, the general purpose financial statements are the responsibility of the City's management. Thus, with the exception of page one of this document, the responsibility for preparation of the Comprehensive Annual Financial Report resides with the Finance Department. DISCUSSION: (Continued) ATTACHED SUPPORTING DOCUMENTS: Comprehensive Annual Financial Report for the fiscal year ended June 30, 1997 Auditor's Management Letter Staff Response to Auditor's Management Letter FISCAL IMPACT: ORIGINATED: Eunice Kr; REVIEWE T (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: ADDroariation Required - Yes No nance Date: January 26,1998 Date: 0 091 DISCUSSION (Continued): Finance relies on the audit firm to advise on the report in several ways, such as in drafting the notes to the financial statement and identifying any classifications that would be deemed a material misstatement so that adjustments and restatements can be properly recorded. The audit firm also prepares a Management Letter that is directed to the City Council in which the Council is advised of any findings that were made in the course of the audit that merit the attention of Council. Should the audit firm determine that inadequate internal controls, policies, procedures, or recordkeeping systems resulted in excessive and material misstatements that required year end corrections, this would be brought to the Council's attention along with any other potential weaknesses noted by the auditors. The firm noted no matters that were considered to be material weaknesses under standards established by the American Institute of Certified Public Accountants. They did note some items of less significance and the management letter and staff s responses are transmitted herewith. Together, the Finance Department and TB &S believe that the attached CAFR provides a fair presentation of the financial position of the City and the results of operations over the fiscal year, consistent with generally accepted accounting principles. Finance also prepares the Introductory Section and the Statistical Section. The Introductory Section includes a transmittal letter to the Council which is intended to provide for Council, the public and other readers, an overview of significant information contained in the structured general purpose financial statements. The Statistical Section beginning on page 70 provides summary trend information over the last ten fiscal years, and other demographic information that assist the reader in understanding the financial history of El Segundo and the nature of our community's business and residential population. For the past five years, the City has received the awards from both the Government Finance Officers Association (GFOA) and California Society of Municipal Finance Officers (CSMFO). These award programs require detailed peer review against checklists of 30 to 60 pages delineating all required accounting and reporting principles and best reporting practices. The annual review exercise is extremely valuable as it provides anonymous reactions from other finance professionals who offer critical feedback and concrete suggestions on how the report may be expanded to improve information to the reader, or to indicate where inconsistencies may appear. While often the findings are not material, and the report continues to merit the award, it is a valuable quality control review. Moreover, credit rating agencies rely on this peer review and consider the presence of the award a reliable benchmark of the accuracy of the accounting presentations. It is recommended that the City Council receive and file the Comprehensive Annual Financial Report for the fiscal year ended June 30, 1997. 0 092 Thomas, Bigbie & Smith An Accountancy Corporation September 10, 1997 Certified Public Accountants City Council City of El Segundo 350 Main Street El Segundo, California 90245 Dear City Council: Donald L. Thomas. CPA (Retired) VC. timith, Jr., CPA Jem. D. Bigbie. CPA Richard A. Teaman. CPA J. Steven Pressley, CPA JAN 2 0 1998 ;I Y n- "ivAGER'S OFFICE We have audited the financial statements of the City of El Segundo as of and for the year ended June 30, 1997, and have issued our report thereon dated September 10, 1997. In planning and performing our audit of these financial statements, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on these financial statements and not to provide assurance on the internal control structure. We noted no matters involving the internal control structure and its operation that we considered to be material weaknesses under standards established by the American Institute of Certified Public Accountants. However, we noted an item of less significance and a matter which is discussed below. (1) Appropriation Limit Calculation During our review of the 1996 -97 appropriation limit calculation, we found that the calculation for 1997 -98 fiscal year was calculated incorrectly. It was discovered that the City had carried forward the wrong 1996 -97 appropriation limit amount from which the 1997 -98 appropriation limit is calculated. Not correcting the calculation has a cumulative effect on future years' calculations. Therefore, we find it imperative to suggest that the City recalculate the 1997 -98 appropriation limit calculation and submit it to the City Council for approval. 0 093 4201 Brockton Avenue, Suite 100 • Riverside, California 92501 • Telephone (909) 682 -4851. Facsimile (909) 682 -6569 5100 California Avenue, Suite 108 • Bakersfield, California 93309 • Telephone (805) 633 -3644. Facsimile (805) 322 -8101 Summation We took the above item into consideration when issuing our opinion on the City's financial statements. We did not consider this issue sufficient to qualify our opinion. This letter is not intended to imply that our test failed to disclose many commendable features in the current operating procedures of the City and the successful implementation of previous recommendations. However, from a standpoint of practicality this letter is limited to a situation which in our judgement merit or could benefit from refinement. We would like to take this opportunity to express our appreciation for the assistance extended us during the course of our audit. It was a pleasure working with qualified, dedicated professional staff. If we can be of further assistance or if you have any questions regarding our recommendations, please call our office. Respectfully submitted, THOMAS, BIGBIE & SMITH An Accountancy Corporation Richard A. Teaman Certified Public Accountant 0 094 Response to Management Letter Comments City staff concurs with this management letter comment. Submitted for your approval is the necessary repeal of Resolution No. 2041 and the adoption of a new resolution reflecting the revised number. There has not been any impact from this error. The City's appropriations subject to this limit are and have been below the limit established by this calculation. We appreciate our auditors catching this error so that it is not rolled forward into future calculations. 0 095 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Authorization to initiate the process to sell City owned property near the southeast corner of Sepulveda and El Segundo Boulevards. Fiscal Impact: approximately $265,000 of revenue. RECOMMENDED COUNCIL ACTION: Approve the recommended procedure to sell City owned property and direct staff to take the following steps: 1. Schedule a review by the Planning Commission to determine that the sale of the subject property is consistent with the goals and policies of the General Plan per Government Code 65402. 2. Offer property to other governmental agencies per Government Code 54220: a) Any low income housing providers" as set forth in Health and Safety Code section 50079 and under whose jurisdiction the property would be located; b) Any moderate income "housing sponsors" as set forth in Health and Safety Code section 50074 and under whose jurisdiction the property would be located; C) Any parks and recreation department within both the City and County of Los Angeles; d) Any regional park authority under whose jurisdiction the property would be located; e) The State Resources Agency. 3. Prepare a resolution for City Council consideration authorizing the intent to sell the property and noticing a specific time and public hearing for the sale. INTRODUCTION AND BACKGROUND: See Page 2 DISCUSSION: In response to Mr. Brent's request and subsequent authorization by the City Council to proceed, staff reviewed the Government Code to determine the appropriate land sale process which is outlined above. It is anticipated that the procedure will require approximately six months. Given the size, configuration, numerous easements, and the fact that the majority of the property is currently utilized as a parking lot for the North Village Shopping Center, it is unlikely that there will be any public interest in the property. However, Mr. Brent has conveyed a strong interest in purchasing the property as it is key to the successful operation of his shopping center. ATTACHED SUPPORTING DOCUMENTS: Letter dated October 21, 1991, from Hnmony arern %,ui P-3-11 al lu Amendment to Lease (No. 3) dated November 18, 1997. FISCAL IMPACT: Approximately $265,000 in revenue. (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: $0 Proiect /Account Budget: N/A Project /Account Balance: N/A Date: Account Number: N/A Project Phase: N/A Appropriation Required - Yes_ No X ORIGINATED: uaie: James Hansen °– REVIEWED BY: James W. Mr-F , City Man ACTION T Date: 0 0 91 6 Page 2 INTRODUCTION AND BACKGROUND: The City received a request from the Anthony Brent Corporation on October 21, 1997, to extend the existing lease of City owned property adjacent to the North Village Shopping Center (attached). For reference purposes, the subject property, located near the southeast corner of El Segundo and Sepulveda Blvds., contains a gross land area of 0.916 acres or 39,901 square feet. The major portion of the irregularly shaped site is covered with an asphalt paved parking lot which provides parking for the shopping center. On November 18, 1997, the City Council considered the request and authorized the current ground lease for 30 years or February 28, 2028 (attached). The appraisal established the total land value at $265,000 with an annual rent @ 9% or $23,850. During the process, Mr. Brent expressed an interest in purchasing the property at such time as the City was in a position to complete the sale. 0 097 EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: City Manager AGENDA DESCRIPTION: Amendment to an existing lease with the Anthony Brent Corporation for property located at the southeast corner of EI Segundo and Sepulveda Blvds. Fiscal Impact: $23,850 of revenue per year. RECOMMENDED COUNCIL ACTION: Approve the lease amendment and authorize the Mayor to execute same on behalf of the City. INTRODUCTION AND BACKGROUND: The City received a request from the Anthony Brent Corporation on July 23, 1997, and a subsequent letter on October 21, 1997, to extend the existing lease of a City owned property adjacent to the North Village Shopping Center (attached). For reference purposes, the subject property, located near the southeast corner of El Segundo and Sepulveda Blvds., contains a gross land area of 0.916 acre or 39,901 square feet. The major portion of the irregularly shaped site is covered with an asphalt paved parking lot which provides parking for the shopping center. Specifically, Mr. Brent, has requested that the current ground lease (effective until January 31, 2005) be extended to a overall lease term of thirty (30) years or February 28, 2028, The extension will satisfy a requirement of his lender and allow him to refinance the shopping center property (attached). Mr. Brent has also expressed a desire to purchase the property at such time as the City is in a position to complete the sale. DISCUSSION: In response to the above request, an appraisal was completed on the subject property by R.P. Laurain & Associates. The appraisal and a subsequent amendment dated November 3, 1997, established the total land value at $265,000 with an annual rent c@ 9% or $23,850. The attached lease amendment reflects the current value established by the appraisal which is an increase of $11,850 of revenue annually over the previous terms. ATTACHED SUPPORTING DOCUMENTS: Letters dated July 23, 1997 and October 21, 1997 from Anthony Brent Corporation, Letter dated August 8, 1997 from Midland Data Systems. Current lease dated September 20, 1994; amended lease #1 dated January 17, 1995; amended lease #2 dated November 7, 1995; and amendment #3. FISCAL IMPACT: (Check one) Operating Budget $23,850 (revenue) Capital Improv. Budget: _ Amount Requested: $0 Project Account Budget: N/A Project/Account Balance: N/A Account Number: N/A Project Phase: N/A Appropriation Required - Yes No x ORIGINATED: Date: 1111,31 f7 me Hansen, Director of Economic Development IkEWEWED BY: Date: James W. Morrison, City Manager ACTION TAKEN: 0 098 RECORDING REQUESTED BY CITY ATTORNEY When recorded mail to CITY CLERK City of E1 Segundo 350 Main Street E1 Segundo, California 90245 310) 607 -2201 City of El Segundo Contract No. 2363C AMENDMENT TO LEASE AGREEMENT (NO. 3) This AMENDMENT TO LEASE AGREEMENT is made and entered into this 18th day of November , 1997, by and between the City of E1 Segun o Lessor ") and Project One- Fifty, a California general partnership ( "Lessee "). WHEREAS, Lessor and Lessee entered into a Lease Agreement ( "Lease Agreement ") dated September 20, 1994, recorded in the Official Records of Los Angeles County, California, #94- 2014838; which Lease Agreement; WHEREAS, Lessor and Lessee entered into an Amendment to Lease Agreement ( "First Amendment ") dated January 17, 1995, which amendment amended paragraph 2 of the Lease Agreement relating to the term of the lease; .fi WHEREAV..Lessor and Lessee entered into an Amendment to Lease Agreement No. 2 ( "Second Amendment ") dated November 7, 1995, which amendment added a paragraph 20 to the Lease Agreement relating to parking on the premises; WHEREAS, Lessor and Lessee desire to extend the term of the lease and amend the provisions of the lease relating to rent; NOW, THEREFORE, the parties hereto agree to Amend " paragraphs 2 and 4 of the Lease Agreement to read as follows: 2. TERM. The term of.the Lease Agreement shall expire on February 28, 2028. 4. RENT. Lessee shall pay as rent for said Leased Property, the base rent of $23,850.00, which sum is due and payable upon execution of the Amendment to Lease Agreement (No. 3), and each year annually on the said execution date, at the offices of the Lessor. At the end of each ten (10) year period 0 C!? K# City of E1 Segundo Contract No. 2363C following the execution date of the Amendment to Lease Agreement No. 3), the total land value, of the subject property shall be appraised by an appraising firm agreed to by the parties and paid for by Lessee. The base year rent shall then be recalculated to be nine percent (9 %) of the appraised value of the subject property. In addition, the base rent shall automatically increase each year by a percentage which shall be equal to the percentage increase of the Consumer Price Index as shall be reflected in the most recent report of consumer prices for the Los Angeles /Long Beach Standard Metropolitan Statistical Area ( "CPI") using September 1997 as the base year. The rent shall not be decreased by any decrease in the CPI. All other terms and conditions of the Lease Agreement dated September 20, 1994, the First Amendment dated January 17, 1995 and the Second Amendment dated November 7, 1995 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Lease Agreement the day and year first above written. City )- APPROVED AS TO FORM: City Attorney CITY OF EL SEGUNDO MAYOR PROJECT ONE -FIFTY A California general partnership i) By: 0 1 CO .U, i ANTHONY B � RENT CORPORATION 9665 Wilshire Boulevard, Suite 220 Beverly Hills, California 90212 Phone: (310) 247 -7171 October 21, 1997 Fax: (310) 247 -7172 Via facsimile (310) 322 -7137 Mr. Jim NOrrison, City Manager City of El Segundo 350 Main treet El Segund , CA. 90245 SUBJEC : PROPERTY LOCATED AT 140 S. SEPULVEDA BOULEVARD, EL SEGUNDO, CA Dear Mr. orrison, I enjoyed eeting with you and Jim Hansen today, and our discussion relative to the purchase of the subj ct property by Project One -Fifty, This letter hall confirm that it is Project Otte - Fifty's intention to purchase the subject property as soon as e City of El Segundo is in a position to complete a sale. As you advised, there are certain procedures the city must satisfy before a sale can be finalized, which will most likely .make it impossible to close a transaction on or before February 28, 1998, the due da of our existing loan on the shopping center adjoining the subject property, In view of the sale transaction being delayed to some time beyond February 28, 1998, we are hereby req esting that the expiration date ( January 31, 2005 ) of the existing Ground Lease on the subject property, between Project One- Fifity and the City of El Segundo, be extended to February 2�, 2028. This will add approximately twenty three (23) years to the Ground ✓ making the overall lease term thirty lender's Lease, our allow us to efinance our shopping centter property.2(Pl ase refer to ,Midland Loan Services tlett d enclosed, ted August 8, 1997.) letter As we disc ssed, this will only be a temporary arrangement until we purchase the property which should occ within the next approximate six month period, Many for your help and assistance concerning this matter. Yours truly TION AB.oc CMS FIE 0 101 EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Request purchase of six (6) portable police radios and accessories utilizing funds allocated in the Equipment Replacement Fund and declare as surplus twenty portable radios and accessories to be transferred to the South Bay Regional Public Communication Authority. RECOMMENDED COUNCIL ACTION: Approve the purchase of six (6) Motorola MTS2000 portable radios, six (6) safety speaker microphones, two (2) six -bank chargers and three (3) additional high- capacity 7.5 volt batteries. Declare as surplus the attached list of portable radios and accessories and transfer possession to the South Bay Regional Public Communication Authority. INTRODUCTION AND BACKGROUND: The police department currently utilizes six (6) Motorola Saber portable radios which are scheduled to be replaced in the 1997/1998 budget. These Saber radios were purchased in the 1990/1991 budget year. The South Bay Regional Public Communication Authority (SBRPCA) has estimated that the Saber radios currently in use have an expected radio service life of five to seven years. Each radio requested for replacement meets or exceeded its expected service life. The current Saber radios spend an average of two to five days of down time per month for repair. Additionally, the Saber radios currently in use do not possess the minimum capabilities recommended by SBRPCA. These minimum capabilities include operation on ten South Bay radio channels (five repeater and five simplex), as well as on the Inglewood police, Redondo Beach police, Hermosa Beach police, Torrance police, and Los Angeles County Mutual Aid channels. (Continued) DISCUSSION: Funds are allocated in the Police Department Equipment Replacement Fund as required. ATTACHED SUPPORTING DOCUMENTS: SBRPCA Price Quote. SBRPCA letter. Listing of surplus radios recommended for donation. FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: $10,967.86 Project/Account Budget: $ 13,000.00 Project/Account Balance: $13,000.00 Date: January 20, 1998 Account Number: 601 -400- 3101 -8106 (equipment replacement) Project Phase: Appropriation Required - Yes_ No X ORIGINATED: Date: nd, Chief of BY: TAKEN: Date: PD -II -1 of 5 - 1/26/98, 4:00pm 0 102 INTRODUCTION AND BACKGROUND (Continued) As outlined in an attached letter from Jose Rivera, SBRPCA Senior Communications Technician, the recommended replacement Motorola MTS2000 portable meets all current SBRPCA minimum requirements and possess forward technology capabilities. It is recommended that the requested portable radios be purchased on a sole source basis from Motorola through SBRPCA. The South Bay Regional Public Communication Authority currently maintains a pool of no longer useable radios that are available on an as- needed basis for city functions such as short -term emergency situations, driving under the influence checkpoints /task forces, parades, home town fairs, etc. The portable radios recommended for donation are an accumulation of previously replaced radios that no longer meet the minimum requirements of the police department and are no longer practical to service. If the recommended donation is approved, the SBRPCA would be responsible for the maintenance of such radios. PD -II -2 of 5 - 1/26/98, 4:00pm 0 �n SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS AUTHORITY 0 0 12227 South Hawthorne Way, Hawthorne, California 90250 -3857 (310) 973 -1802 Fax (310) 978 -0892 January 12, 1998 Sergeant Max Phipps El Segundo Police Department 348 Main Street El Segundo, CA 90245 Dear Max, The question of radio compatibility, and life expectancy has come up with respect to your twelve channel Motorola SABER I portable radios. Currently all new radios that we recommend must have the minimum capability of operation on the ten South Bay channels (five repeater and 5 simplex), Inglewood police, Redondo Beach police, Hermosa Beach police, Torrance police, and Los Angeles County Mutual Aid channels. With respect to radio service life, we estimate five to seven years of reliable service for portable radios in the police service. The SABER I series radios are on the fringe of being eight years old, which would make them candidates for replacement on age alone, and to further the justification for replacement, the limited frequency range and low channel capacity are less than what we currently recommended for Patrol. The recommended replacement model is the Motorola NITS 2000 portable, which meets all current requirements, and can be up graded to analog trunking format. We have a program to supply radios from a shared pool, that we make available for city functions such as parades, Home Town fairs, and temporary volunteers. Therefore, I am requesting the contribution of any hand held radios that are no longer useable for normal patrol, to be part of this common pool. Based on previous contributions, not all donated radios are serviceable, so what we have done is combined parts from multiple radios of the same model to produce a few. Please call me with any questions you might have about our recommendations or our request. Sincerely, i�� '--� P,-- 4�se L. Rivera Sr. Comm. Tech. PD -II -3 of 5 - 1/26/98, 4:00pm FROM : So. Bay Reg. Pub. Comm. Auth. PHONE NO. : 310 978 0892 3105360509 MOTOROLA EL S01 -100 Im wi ;WiA Jan. 20 1998 02:08PM P2 bb4 Pdd JkN 1'Y 'VW 11:46 "MW YOU it wr dtdzq!btpossibly" SBRPCA PRIG QUOTATION FOR EL SEGUNDO P.D J (6) HO f OX MTS 2000 $1,029.60 / $ 6,177, 60 (6)199H UHF,M00EL 1 $167.70/$ 1,00620 (8) H38 SOFTWARE 6 10SA4 / $ 1,18040 (3) NTN7144 BATTERY ULTRA $ 85.80/$ 267,40 (2) NTN1 177 MULTI CHARGER $x26.50 is 1,053.)0 (6) NMNS244 SPEAKER MIC $ 78.663 477.36 TOTAL $10,131.88 TAX $ 83 &89 GRAND TOTAL $10o867.8a H885 36 MONTH WARRANTY $ 36.00 PD -II-4 of 5 - 1/26/98, 4:00pm 0 10 5 SURPLUS RADIOS & EQUIPMENT Motorola MX340 Radios ESPD Radio Number Serial Number Tag Number 3132 479AJC0764 NONE 3P8 NONE NONE 3P10 NONE NONE 31311 479AKS0107 NONE 3P13 479AML0108 NONE 3P14 479AML0109 NONE 3P15 479AML0104 NONE 3P16 479AML0107 NONE 3P17 479AJW0108 NONE 3P19 479AML0106 NONE 31320 479AML0105 NONE 3P21 479AML0110 NONE Motorola MT500 Radios NONE 4012 3P5N NONE NONE 3P6N NONE NONE Motorola Saber Radios 3P28 426ANS1548 NONE 3P29 426ANS1549 NONE 3P30 428APJ1097 NONE 3P31 426AP00074 NONE 3P32 426AP00073 NONE 3P33 426APY2915 NONE Motorola MX340 Radio Charger NONE NONE NONE NONE NONE NONE NONE NONE Motorola MT500 Radio Charger NONE NONE NONE 4012 0 1�6 PD -II -5 of 5 - 1/26/98, 4:00pm EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998 AGENDA ITEM STATEMENT AGENDA HEADING: City Manager AGENDA DESCRIPTION: Negotiate 2 year extension to management agreement with Family Golf Centers, Inc. for the Lakes at El Segundo, and amend current budget by $200,000 to install artificial turf on driving range. RECOMMENDED COUNCIL ACTION: Authorize staff to negotiate a 2 year extension to the management agreement with Family Golf Centers, Inc. through June 30, 2000 and amend current budget by $200,000 to install artificial turf on driving range. INTRODUCTION AND BACKGROUND: The present agreement for the management of the Lakes at El Segundo Golf Course expires on June 30, 1998 with Family Golf Centers, Inc. The city was presented a proposal from Family Golf Centers, Inc. in which they were seeking a 10 year extension with an offer to finance several facility improvements including, lighting the golf course, weatherproofing the bottom deck of the range and changing over the range to an artificial surface. DISCUSSION: The golf course sub - committee has had a series of meetings to evaluate the Family Golf Centers, Inc. proposal which requested a ten year extension. Meetings were held with Family Golf representatives to hear their presentation and give the sub - committee members an opportunity to ask questions regarding the proposal. The committee also focused on Family Golfs performance and the down turn in current revenues generated. In regard to the revenue decline, Family Golf Centers, Inc. senior vice president Bill Schickler stated it has been their experience at other golf facilities a major face lift or improvement is necessary every 4 to 6 years to renew patron interest which results in generating additional revenue. It was also noted that range revenue at other South Bay driving ranges have experienced a similar revenue decline. The range improvement is particularly important in order to stay up with industry standards on high use driving ranges, which is to install artificial turf in landing areas. Both the Los Verdes and Dominguez ranges have gone to the artificial surface. It is anticipated that our biggest competition, Westchester will install the artificial turf with their upcoming remodel. In order to stay competitive for customers, we need to stay ahead of competition with appropriate range improvements. (continued on next page) ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: (Check one) Operating Budget: Capital Improve. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No_ Date: / -z7 - 'T ® Jim erector =VB1 Y: D ate: Hager A ION TAKEN: 980120.gc 1 -20 -98 9:40 a.m. n 10.7 The installation of the artificial surface will result in significant savings, thereby increasing revenue: (1) Lower water consumption (2) fewer staff maintenance hours (3) a decrease in landscaping materials (4) increased life span of golf balls. Artificial turf will also increase direct revenue by increasing patron use as a result of providing an enhanced physical appearance of range and the ability to maintain a considerably higher quality range ball. The committee also noted that our fees are now low compared to other ranges and a rate increase is appropriate. However, it should be deferred and implemented concurrent with the range improvements. The life expectancy of the artificial turf is between eight and ten years. It is anticipated that the artificial surface will result in a budget savings of $39,000 annually. In addition to the budget savings it is suggested that range bucket fees can be increased by an average of fifty cents per bucket, thereby generating increased revenue of $75,000 annually. Using these projections, the new range surface has a payback in less than two years. The golf course sub - committee, after reviewing the Family Golf, Inc. proposal, decided there was justification for improvements. However, a more conservative approach in terms of immediate action is appropriate. The sub - committee is recommending rather than a 10 year contract extension, the city enter into a 2 year contract extension; evaluate the success of the driving range improvement based on revenue generated and postpone the night lighting of the golf course and water proofing of the lower range deck. By extending the contract for only 2 years, it will give Family Golf, Inc. an opportunity to increase our revenue, while giving the city time to evaluate Family Golf's performance. The short term extension will also allow us to thoroughly evaluate the merits of night lighting the golf course and water proofing of the lower range deck. Family Golf Centers, Inc. also proposed using their money for the said improvements which the city would be paid back at a low interest rate. The committee felt the city would be best served by paying the cost themselves, avoiding interest payments to Family Golf Centers, Inc. The recommended procedure would be, Family Golf Centers, Inc bid the range project, pay for the improvements, and the city would then reimburse Family Golf Centers, Inc. for the actual invoiced costs. 980203.gc 108 09 .1 M ASS i � & CITY OF EL SEG UNDO PROPOSAL TO ASSIST IN IMPLEMENTING A NEW PUBLIC SAFETY Xmi DISPA TCH CENTER JANUARY 1998 The Warner MANAGEMENT CONSULTANTS WOODLAND HILLS, CALIFORNIA 0 Ili X1 The Warner Group MANAGEMENT CONSULTANTS Chief Tim Grimmond Police Department City of El Segundo 348 Main Street El Segundo, California 90245 Dear Chief Grimmond: 5950 CANOGA AVENUE, SUITE 600 WOODLAND HILLS, CALIFORNIA 91367 (818) 710 -8855 • FAX (818) 710 -1467 January 20, 1998 The Warner Group is pleased to submit our proposal to continue to assist the City of El Segundo in the implementation of a new public safety communications center. This proposal includes the necessary tasks to coordinate the development of the new communications and dispatch systems, as well as facility improvements. We would assist during the design, procurement, contract negotiations, implementation and acceptance phases of the project to help ensure the migration is a complete success. BACKGROUND The City of El Segundo is embarking upon a major, long -term project to develop improved public safety dispatch and communications services for the Police and Fire Departments. As a first step in the project, the City, with the assistance of The Warner Group, recently completed a Public Safety Communications Dispatch Center Assessment. As a result of the assessment, it was determined that significant upgrades and improvements were necessary in order to meet the needs of the City for rapid response to citizen requests for service and officer safety. Multiple alternatives were examined that could provide the required improvements including staying with the consolidated South Bay Communications Center (RCC) and developing a new dispatch center to meet the specific needs of El Segundo. 0 114 ESPHASE11PRO. WPD Chief Tim Grimmond January 20, 1998 City of El Segundo Police Department Page 2 As a next step in the process, we have been asked by the City to describe how The Warner Group would assist in the design, procurement, contract negotiations, implementation and acceptance testing phases of the project. This letter outlines the approach and work plan we would follow to successfully accomplish this project in an orderly and expeditious manner. Our proposal is based on the approach of developing a new dispatch center under the management and control of El Segundo that could accommodate other agencies on a contract basis as the opportunities arise. APPROACH In providing assistance to the City of El Segundo, we would follow a planned approach as follows: PHASE 1- PREPARE PROCUREMENT DOCUMENTS & SELECT SYSTEMS 1. Finalize Systems Approach - As a first step in this phase of the project, we would work with City and Department Personnel to finalize the approach to the development of the required systems and equipment. Items to consider include the following: ESPHASE11PRO WPU • Voice Radio Communications • Mobile Data Communications • Console Electronics • Console Furniture • E9 -1 -1 Telephone • Business Telephone • Computer Aided Dispatch (CAD) • Records Management System Interface • Logging Recorder • Fire Alerting • Paging Interfaces We would consider the various approaches to establishing these systems to meet the specific needs of the City. In some cases such as with CAD, decisions have already been made for these system development approaches. In the case of voice and data radio communications, there is less certainty on the actual solutions that are available to meet the City's needs. We would focus on the 0 115 Chief Tim Grimmond January 20, 1998 City of El Segundo Police Department Page 3 existing RCC systems as a primary solution for radio communications, while at the same time, explore other options that may be available such as acquiring or sharing new frequencies or use of commercial systems. At the completion of this workstep, we would prepare a brief report documenting the recommended approach for developing these systems including an overall timeline. 2. Prepare Procurement Documents - As a result of the planned approach, we would assist the City prepare the necessary procurement documents to acquire the systems and equipment. In some cases, comprehensive Requests for Proposals (RFP) would be developed to solicit competitive proposals from potential suppliers. In other cases, a more streamlined approach would be used when the supplier is already identified. We anticipate that several procurement documents could be issued to prospective vendors since a wide range of hardware, software and related equipment will be required. In this manner, the City would achieve the benefits of formalizing the vendors' responses in a competitive environment where appropriate. The procurement documents would be developed in accordance with City purchasing guidelines and requirements. Among the many items the vendors could be requested to include would be the following: • Proposed Systems Approach • System Flexibility and Modularity • Documentation to be Provided • Control Procedures • Proposed Specifications • System Security Features • Training to be Provided • One -Time Hardware and Software Costs • Additional Costs • Maintenance Costs • Implementation Plan • Vendor Expertise in Law Enforcement Systems • Department's Responsibilities • Vendor's Responsibilities • Spatial, Electrical and Environmental Considerations • Staffing Requirements • Advantages of Proposed System Over Competition • Proposed Contract Terms ESPHASEIIPRO. W PD �t Chief Tim Grimmond January 20, 1998 City of El Segundo Police Department Page 4 3. Prepare list of Vendors - We would prepare a preliminary list of vendors best qualified to meet the requirement of the City and add other vendors suggested by the City, as appropriate. 4. Prepare Evaluation Criteria, Selection Plan and Worksheets - We would prepare the evaluation criteria and selection plan as appropriate. This would fully describe the criteria to be used in evaluating the proposals as well as set forth the plan to be followed in conducting the evaluation. We would design and prepare the evaluation worksheets to be used in the process. We would suggest appropriate evaluation criteria. S. Analyze Vendor Proposals - After the participating companies submitted their proposals, we would review each to determine the system best able to meet the Department's requirements. Each proposal would be reviewed by the Project Team for completeness and to ensure that it addresses the questions contained in the Request for Proposal. During this part of the study, based upon established criteria, each of the proposals would be rated and those vendors that do not meet the requirements would be eliminated. Using the evaluation criteria as a guide, qualified proposals would be evaluated in detail. Information pertaining to each major area of the specifications would be summarized, evaluated and ranked. Additional information and clarifications would be obtained from vendors as needed. Generally, a "short list" of the most qualified proposals is then developed. During the later stages of the evaluation, software demonstrations, operational site visits, reference checks, and oral interviews would be conducted to fully assess the vendor's expertise, track record and ability to perform. We would arrange, coordinate and attend these meetings and visits. 6. Prepare Economic Analysis - At this time, we should have all the information necessary to prepare an economic analysis and to estimate the costs of implementing and operating the proposed systems. All costs involved as well as expected savings would be considered. Estimated one -time costs for such items as site preparation, furniture, forms and others would be itemized. Also, estimated regular operating costs for equipment, service, maintenance, communications, personnel and space would be identified. Every effort would be made to identify and project any "hidden" costs that might be expected. Hidden costs are those that vendors do not always reveal to prospective customers. Some of these might be for training, data transmission, installation, costs during the testing and debugging phase, special electrical requirements and supplies. 7. Recommend Most Appropriate Vendors - Based upon the economic analysis and the vendor proposal validation and analysis, we would, together with the Project ESPHASEUPROMPU 0 1 1 '7 Chief Tim Grimmond City of El Segundo Police Department January 20, 1998 Page 5 Team, recommend the vendors whose systems and equipment best satisfy the overall requirements of the City. 8. Assist in Contract Negotiations -We would work with the City and the selected vendors to aid in the development and negotiation of the final contracts in order to obtain the most favorable provisions and stipulations for the City. These may include such items as the following: • Vendor's Responsibility in Training City Personnel • System Performance Criteria such as System Response System Uptime • System Acceptance Terms and Conditions • Warranty Duration • Installation Responsibilities • Favorable Payment Schedule • Royalty Payment Arrangements • Software License Terms • Software Modifications • Documentation to be Provided • Limitations on Expenses Time and Overall We also would request the vendor to include their proposal response as an addendum to the contract. We would not evaluate the contracts from a legal point of view. PHASE 11- COMMUNICATION.4 CENTER LAYOUT /1)EVl(;N 1. Determine Communications Facility Needs - Based on the console and dispatch center equipment needs identified in Phase I above, we would assess the requirements for the emergency communications center and equipment room. We would prepare an inventory of the various communications and information systems as well as furniture that will be required in the new center. We also would review the voice and data communications cabling requirements for interfacing between the communications center, equipment room, offices and outside utilities. We would utilize the results of this needs assessment to coordinate the facility needs with the City's architect. 2. Review Facility Plans and Layouts - Next, we would review the floor plans and selected engineering diagrams for the new facility. We also would meet with the architect and designers to follow up on the details of the plans for such items as cabling, conduit, floor ducts, power, air conditioning, clearance requirements, ESPHASEIIPROMM 0 118 Chief Tim Grimmond January 20, 1998 City of El Segundo Police Department Page 6 earthquake bracing, lighting and others. As appropriate, we would assess the various alternatives to meeting the needs identified above. Although we would assist the City in the design, selection and implementation of the communications center equipment and furniture as detailed in this proposal, we are unable to assume responsibility as to furniture /equipment placement or worker ergonomics. PHASE III - IMPLEMENTATION A.S:SL4TANCE 1. Develop Detailed Project .Schedule - Once a contracts are finalized, implemen- tation activities could begin. We would assist during the implementation program by working with Department and City personnel and the selected vendors to develop a detailed project schedule. The schedule would include the following sections: • Application Development • Physical Site Planning • Application Development • Networking and Interfaces • Training • Operational Planning • Systems Testing and Control Procedures • Conversion and Implementation • Standard Operating Procedures • Operational Documentation • Acceptance Testing • Contract Management We would identify various tasks and subtasks within each of these sections. Target dates for the completion of each task and subtask would be established, and responsibilities for the successful attainment of these dates would be assigned. The purpose of a detailed project schedule is to provide an effective method of monitoring the progress of this complex project on an ongoing basis. In this manner, decisions to expedite the implementation program can be made on a timely basis rather than "after the fact," when the steps taken are likely to be too late or inadequate. 2. Assist in Obtaining of Radio Channels - We would assist the City in preparing and submitting the necessary APCO and FCC documents to appropriately license or if necessary secure radio channels. Due to the potentially long lead times required to ESPHASEIIPRO. W PD 9 Chief Tim Grimmond City of El Segundo Police Department January 20, 1998 Page 7 obtain new frequencies it is likely that this step may need to begin concurrently with earlier tasks. 3. Assist in Project Management - We would assist the City in managing the overall implementation program. Our assistance would include the following: • .Verve on the Implementation Team - The purpose of the Team would be to adopt the detailed project schedule developed above; monitor implementation activities for conformance with the established schedule; formally acknowledge and accept completion of project "milestones;" revise priorities as may be necessary; and approve modifications to the systems as may be agreed upon. The composition of the Team should be determined by the Project Steering Committee once a contract is signed. Also attending each meeting should be the vendor's project manager. Maintain Project Schedule - We would maintain the detailed project schedule by indicating when tasks have been successfully completed and the dates of their completion. We will revise tasks and estimate completion dates and responsibilities as required. When a task is rescheduled, we will consider what impact the rescheduling will have on related tasks and revise the master schedule if necessary. • Provide Technical Expertise and Objective Analysis - As the implementation program proceeds, we would provide the City with our technical expertise and objective viewpoint regarding the project plans and progress. We would work with City personnel and the vendors to aid in resolving technical problems as they are encountered during the course of the implementation program. • Assist in Physical Planning - We would help the City coordinate site prepara- tion including such items as the computer room layout, cabling requirements, fire protection, security equipment and others. We would advise the Department as to the specifications and appropriate sources for peripheral equipment such as modems, power conditioners and other items. 4. Prepare .V'ystem Test and Acceptance Plans - We will assist the City and the vendors in the preparation of a detailed system test and acceptance plans. Our assistance will include the following: • Develop Testing Overview - We will coordinate the preparation of comprehensive Test Plans for the new systems. Based on the unique ESPHASEUPRO.WPD 0 1 2 0 Chief Tim Grimmond January 20, 1998 City of El Segundo Police Department Page 8 capabilities of the systems, the order and precedence of system testing would be defined. An overall schedule and estimate of time required to complete system testing would be developed. Relationships between tests would be identified (i.e., which tests must be successfully completed in order to continue testing). • Develop Acceptance Plans - Based on the procurement requirements, vendor responses, system capabilities, and contractual performance requirements, detailed Acceptance Plans would be developed identifying the steps and coordination necessary to accomplish system acceptance. The Acceptance Plans would include the following information for each recommended test: • Test Description • Source Requirements or Specification • Required Test Data, Equipment and Personnel • System Configuration for Test • Test Schedule and Time Requirements • Special Requirements for Testing • Expected Results • Range of Acceptable Limits for Results • Forms for Logging Results • Certification of Completion 5. Conduct Systems Test Verification - Together with City personnel, we would review the performance and installation of the systems to ensure that the systems satisfy the requirements specified in the vendor's contracts. Our project worksteps would include the following: Review Vendor Documentation - We would review vendor documentation for completeness and identification of test points. We would identify additional documentation required for the City to repeat testing or verify measurements on a periodic basis. • Verify Testing Configuration - We would coordinate with the vendors to identify necessary or proprietary test equipment for system testing and arrange for equipment availability. As appropriate, the vendors would be re- quired to provide procedures to perform system loading for statistically based tests. We would verify that mobile equipment is available and configured appropriately for each test and confirm the calibration records of equipment used for testing. ESPHASEUPRO.WPO 0 1 Z 1 Chief Tim Grimmond January 20, 1998 City of El Segundo Police Department Page 9 • Observe Testing Procedures - We would observe the testing of critical components of the system. We would validate participant understanding of test procedures and ensure test documentation is completed accurately. • Review Completed Test Logs - On a scheduled basis, we would review testing progress and completed field test reports. Areas of concern would be identified and discussed with the Department's Project Manager. • Coordinate Corrections and Re -Test - When required corrections to system components have been identified, we would work with the vendors to schedule corrections and re- testing. We would assist City representatives and vendor personnel to continue testing where appropriate. • Complete Written Report - A final summary report of system testing would be developed and delivered within two weeks after completion of systems testing. 6. Conduct Post Implementation Review - Working jointly with City personnel, we would review each system after its installation to ensure that it satisfies the requirements specified in the vendor's contract. We would review the docu- mented results of acceptance testing and remaining software problem or "punch" lists as well as interview key user and technical personnel. We also would recommend that user satisfaction surveys be conducted before final acceptance has been determined. 7. Report Findings - Although, as independent consultants, we cannot warrant the vendor's work, prior to the City's acceptance of each system or final acceptance, we would formally report our findings regarding acceptance in writing. PROFESSIONAL TIME AND FEES Our fees are based upon the amount of time required to perform an assignment. We estimate that Phase I, Prepare Procurement Documents and Select Systems, should require 420 to 480 hours over a four to six month period. At a composite hourly rate of $145 plus out -of- pocket expenses estimated at ten percent, our total estimated professional fees and expenses for Phase I should range from $66,990 to $76,560. We estimate that Phase II, Coordinate Communications Center Layout and Design, should require an additional 80 to 100 hours over ESPHME11PRO.WPD 0 `, 2 Chief Tim Grimmond January 20, 1998 City of El Segundo Police Department Page 10 a two to three month period resulting in professional fees and expenses ranging from $ 12,760 to $15,950. We estimate that Phase 11I, Implementation Assistance, should require an additional 300 to 320 hours over a four to six month period resulting in professional fees and expenses ranging from $47,850 to $51,040. If less time were required to complete the work, we would bill you for the lesser amount. If more time were required, we would obtain your approval prior to proceeding. We would invoice monthly as our work progresses. PROJECT PERSONNEL. Due to the importance we attach to this engagement, we would maintain the same project team which performed the study leading to the Strategic Plan. Mr. Steven L. Buckley, a Principle with the firm, would be the primary contact for this engagement and will have overall responsibility for its success. Mr. Howard I. Segal, a Consultant with the firm, and Mr. Steve A. Crystal, a Senior Consultant with the firm, would continue as primary project consultants. They would be assisted by other skilled staff as necessary during the course of this project, with your concurrence. Mr. William L. Dolittle would perform an independent technical review of the work. BENEFITS TO CITY OF EL SEGUNDO We believe that, as a result of retaining The Warner Group to continue in the development of an improved radio communications system, significant benefits should be derived by the City of El Segundo. A number of these are as follows: The City would benefit from the information and experience that we have gained performing similar public safety communications system assignments recently for other agencies. 2. The project continuity and coordination would be maintained from the previous study. ESPHASE11PRO.WPD 0 1 ?. 3 Chief Tim Grimmond City of El Segundo Police Department January 20, 1998 Page 11 3. Our unique interdisciplinary approach should ensure that the technical, organizational and operational aspects of the project have been carefully considered. 4. We are extremely familiar with the system selection, evaluation and contract negotiation issues that the City will face. 5. The specific communications requirements of the City's departments would be skillfully considered. 6. The agreement and contract would be developed to maintain maximum flexibility for future expansion of system requirements. 7. All foreseeable project costs would be identified prior to signing contracts with the system vendors. 8. The City would gain from the extremely high level of service and responsiveness we provide our clients. 9. The most cost effective systems would be selected since the capabilities of the vendor equipment and the needs of the City would be closely matched, thereby avoiding expenditures for excess capacity or unneeded features. 10. By continuing to follow this planned, orderly approach to improving its public safety dispatch systems, the City should avoid the unpleasant surprises that often result from a "trial and error" approach. 11. The City should obtain favorable agreements that clearly define responsibilities, performance expectations and help to ensure a successful implementation of the solutions. 12. The new systems and operations should enhance the safety and effectiveness of City personnel and meet the communications needs of the City into the next century. In summary, The Warner Group continues to be dedicated to helping the City of El Segundo successfully achieve its public safety communications objectives in a timely and cost effective manner. ESPHASEIIPROMM ^ Chief Tim Grimmond City of El Segundo Police Department January 20, 1998 Page 12 We appreciate the opportunity to provide continued management consulting services to the City of El Segundo. If you have any questions, please call me at (818) 710 -8855. Sincerely, Steven L. Buckley Partner SLB:nuk ESPHASE11PROMM it 1 115