Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
1998 DEC 01 CC PACKET - 2EL SEGUNDO CITY COUNCIL MEETING DATE: December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Preliminary Design Study for City Groundwater Development Program and authorization to Inlbate real estate
acquisibon process (fiscal Impact = $63,539 73)
RECOMMENDED COUNCIL ACTION:
1 Conceptually approve the Study
2 Appropriate funds and approve payment of $32,539 73 for costs connected to changing location of
pilot well
3 Direct staff to Initiate the process for Identification of site(s) consistent with the study
4 Appropriate $31,000 00 from Water Fund Reserves
5 Approve proposal from Robert Bein, William Frost and Associates (RBF) for $31,00000 with
authorization to execute the necessary consultant contract
INTRODUCTION AND BACKGROUND:
On May 5, 1998, the City Council approved a proposal from Robert Bein, William Frost and Associates (RBF)
to perform a preliminary design study for the development of a City water well The study is now complete and
Mr Mike Rudinica from RBF will present the significant elements of the report
DISCUSSION:
A copy of the Preliminary Design Study - Groundwater Development Program - November 1998, has been
provided to the City Council Members as well as on file with the City Clerk and In the City Library, The report
evaluates various Issues associated with the installation of a water supply well and discusses the options
available to the City The study concludes that the production of groundwater by the City is viable and can
provide the City with some protection from rising MWD costs and emergency supply in case of a disaster or
failure of the MWD system
(Discussion continues on the next page....)
ATTACHED SUPPORTING DOCUMENTS:
Letter proposal from Robert Bein, William Frost and Associates dated November 24, 1998
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
Property evaluation
$63,53973
Date:
Page 1 of 2
N \COUNCIL \PW- DEC0105 (Tuesday 11/24/98300 PM)
154
DISCUSSION: (continued)
Early in the preparation of the design study, it was determined that the original location for the pilot well was
probably not suitable An alternate site In the vicinity of Douglas Street and Mairposa Avenue was selected
Asa result of this change, an additional cost of $32,539 73 was Incurred by the consultant Staff recommends
the Council approve payment of the additional cost and appropriation of the funds from Water Fund reserves
The next phase of the project would be to Initiate the process for Identifying prospective sites for locating the
well and treatment facilities RBF has submitted a letter proposal Indicating a cost of $31,000 00 (identified as
categones 2 and 3) to take the City through this phase This effort would be to evaluate the sites that maybe
available to the City, develop with the City a specific recommendation for siting the facilities and identification
of the associated costs
In order to proceed with the next phase of the project, the City Council will need to approve RBF's letter
proposal dated November 24, 1998, and appropriate $31,000 00 from Water Fund Reserves
Page 2 of 2
N \C0UNCIL\PW- DEC0105 (Tuesday 11/24/98300 PM)
S,5
NOV -24 -98 02 20PM FROM -WATER RESOURCES + T -997 P 01/04 F -814
ROBERT BaN, WXuum FROST & A ssoc m
PROFESSIONAL ENGINEERS, PLANNERS 8 SURVEYORS
November 24, 1998 JN 34630
Mr. Ed Schroeder
Director of Public Works
CPPY OF EL SEGUNDO
350 Main Street
El Segundo, CA 90245
Subject: Addendum No. 1 - Additional Services for the City of El Segundo's Local
Groundwater Supply Project
Dear Mr. Schroeder:
As we discussed at our coordination meeting held on November 18,1998, RBF has completed
the pilot well and water quality treatment study for the City of El Segundo's Local
Groundwater Supply Project. As discussed at this meeting the City requested RBF to provide
costs for three (3) categories of services. These categories are as follows:
Category 1: Change of work due to moving the pilot well site;
Category 2: Land appraisal services; and
Category 3: Continued RBF coordination with the City for an additional 2 to 3
months.
The following further describes each of these categories.
CATEGORY 1:
During the course of the project, additional costs not originally envisioned were incurred due
to moving the pilot test well site from the City's property at South Douglas Street to the
Douglas Street right -of -way at Mariposa Avenue_ The table on the following page summarizes
these additional costs. Please note that the costs fisted below are entirely subconsultant costs
incurred due to moving the site:
11-\ 4RP13TI )ATAU4n301CORRWad.ndunwessional Semtce Since 1941
14725 ALTON PARKWAY IRVINE, CA 92610 -2069 • PO BOX 57057 IRVINE CA 92519 -7057 • 949 472 3505 • FAX 949472 x373
OFFICES LOCATED TmROUGnOUT CALIFORNIA ARIZONA AND NEVADA - WEB SITE w rot com
I SL
NOV -14-88 02.20PN FROM -WATER RESOURCES + T -887 P 03/04 F-814
Addendum No 1
November 24,1995
Pup 2
ITEM NO.
DESCRIPTION
COST
1
Additional Drilling Expenses
Nitetime site security during drilling:
Repair Asphalt fiU area:
$ 7740.00
$1500.00
2
Traffic Control
$23,299.73
3
Fence Rental
$584.50
4
Generator
$4,772.21
5
Diesel Axel
$96230
6
Electri6an
$1,228.18
Submanultant's total cKtra work:
$40,086.92
However, RBF incurred lower labor costs through efficient management of the project than
was originally projected when developing the project scope of work. We can apply the
additional costs incurred for item no 's 3 through 6 to the original project budget. Therefore,
the total additional costs requested under CATEGORY 1 is $32,539.73.
CATEGORY 2 and CATEGORY 3
To date, RBF has completed the conceptual study phase of this project, which identified the
need to further investigate alternative sites for the future domestic water well and
nanofiltranou treatment facility. Testing performed at the pilot well site strongly indicates
that a sustainable aquifer yield sufficient to supply the City with 1,000 gallons per minute
(gpm) of water is available. Additionally, testing shows that the ground water is of good quality
and can be economically treated using nanofiltration technology to meet all state drinking
water standards. Therefore, the City is interested in obtaining a permanent site for the well
and treatment facility near the pilot test well location.
To that end, the City has requested that RBF provide additional services for locating potential
well and treatment plant sites. Services will include identifying alternarive site locations and
laud appraisals. This work will be performed per the direction of the City. We anticipate this
work to include the services of an appraiser, as well as continued coordination between RBF
and the City for the next two to three months_
The following table lists the additional services envisioned for this phase of the project. Please
note that the budget listed for appraisal services is still prehmmary and will need to be finalized
hArRP13U'DATA\34OCkCORR\ ddmdaarpl
ISM
NOV -24 -08 03 36PM FROM -WATER RESOURCES + T-002 P 02/02 F-821
Addendum No. l
No%vmber 24.1998
Page 3
upon approval from the City.
CATEGORY
DESCRIPTION
BUDGET
2
Appraisal Services
$25,400A11
3
RBF Continued coordmanou through
February, 1999
2 additional meetings
$2,000,00
Additional project coorduutuna (40 hours
anticipated)
$4,ot10.00
Total Category 3
$61000.04
TOTAL. CATEGORIES 2 AND 3:
$31,000"
I hope that this addendum meets with your approval. If you have any quesuons, please do not
hesitate to call me at (949) 855 -3621.
Sincerely,
Michael P. Rudmica
Btecutwe Vice President
W. A_ Frost
H %GR?13WAATA"301C0RRV 44cuqum *pd
lsg
EL SEGUNDO CITY COUNCIL MEETING DATE: December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING, Committees, Commission, Boards
AGENDA DESCRIPTION: Fiscal Impact, $2,200
Final recommendations of the Senior Task Force
RECOMMENDED COUNCIL ACTION:
Receive and file the Senior Task Force Report and appropriate $2,200 from unappropriated reserves to implement
task force recommendation
INTRODUCTION AND BACKGROUND:
On July 21, 1998 the City Council created a 60 -day Senior Task Force The Task Force direction was to review
the current level of services and programs being offered to the senior citizens of El Segundo and to make
recommendations for possible changes or additions to that programming The Task Force met and reviewed the
current level of services and programs being offered and found these to be very substantial The Task Force did
have several recommendations to better serve various needs of El Segundo senior citizens
Staff has implemented some of the non - monetary recommendations These include
• Expanding advertising by sending information regarding senior activities to churches and temples
• Feature various Outreach services each month in the monthly Joslyn newsletter
On October 6, 1998 City Council approved the following items
• The development and mailing to all El Segundo residents 55 years and older an informational flyer and
phone sticker to promote all city and countywide transportation services, the services being offered
through the city's Outreach Office and a new Senior /Disabled Helpline number
• Designated the Outreach phone number as the Senior /Disabled Helpline number
• Implementation of a weekly shuttle to the Lucky's Grocery Store located on Sepulveda Boulevard, dust
south of Marine Avenue
DISCUSSION:
The following items highlight recommendations of the Senior Task Force
Senior Task Force remain in place for one year and meet quarterly to access progress and services
offered to seniors
Print and direct mail the Joslyn Center's January newsletter to all senior residents 55 and over, to promote
activities and services Cost $1,700
Print flyers about activities geared to seniors with larger type for reading ease Cost $100
Develop and publish an informational piece on the Joslyn Center and its history Cost $400
Make Recreation I D cards available to El Segundo Resident seniors over 62 years of age free of charge
A- Senior Task Force Report
B- Summary of activities and services
FISCAL IMPACT: (Check one) Operating Budget: X Capital Improve Budget:
Amount Requested: $2.200
Account Number: 001 -400- 5206 -6205
Appropriation Required - Yes x No_
ORIGINATED: Date: November 23, 1998
Gala Burkholder, Recreation Supervisor
REVIEWED BY:
Jim Fauk Director
REVIEWED BY: 01 Date:
Mary Strenn, City Manager
ACTION TAKEN: 981201 TF (J123 /9810 15am
159 oo 5
Attachment A
SENIOR TASK FORCE REPORT
At a City Council meeting in July of 1998, there was an expression made from the community
in regards to the lack of services being offered to the senior citizens of El Segundo At a
subsequent City Council meeting on August 4, 1998, the City Council decided to appoint a
ten - member Senior Task Force This task force is comprised of senior residents in addition
to Recreation and Parks Department staff, Council member Nancy Wermck and Mayor Mike
Gordon and was established to review current senior programming and the need for possible
changes or additions to that programming The sixty-day task force convened three tunes
September 9, September 24 and October 14
Many of the current senior program and service opportunities for El Segundo seniors were
reviewed (See attached list.) The consensus of the task force was most of the current levels
of programming and services being offered through the Recreation and Parks Department
were very comprehensive It was felt that the priority was to better inform the community of
the services and programs being offered In addition, the members of the Senior Task Force
expressed several additional suggestions and recommendations to better serve a variety of
their needs Some of the recommendations have already been approved by City Council and
are in the process of being implemented by staff These include
• EXPANDING THE CURRENT MARKETING STRATEGY
This marketing strategy is to include designing a new 11" X 17" informational flyer
(enclosed) This flyer will promote all available city and countywide transportation services,
as well as services offered through the Outreach Office for qualifying senior and disabled
residents The transportation services to be highlighted will include all City mall and grocery
shopping shuttle services, Dial -A -Ride, Outreach Office volunteer drivers and the County
ACCESS program The Outreach services described will be "Home Delivered Meals ", "In-
1
Ita hRP_0o2
Home Services" and "Information and Referral " The Outreach Office phone number, 322-
9033, will be advertised as the Semor/Disabled Help Line number to receive access to various
information, referrals or various services In addition to this flyer, a telephone sticker will be
printed highlighting the Semor/Disabled Help line number These two items will be matted
to all El Segundo Residents 55 years and older These mailings will be handled through a
mailing house The cost of this marketing campaign is $2,300 which includes flyer printing,
purchasing a database disc of El Segundo semors 55 years and older and direct mailing
Council approved this expenditure at the October 60' Council meeting
• IMPLEMENT A WEEKLY SHUTTLE TO LUCKY'S GROCERY STORE
This weekly shopping shuttle to Lucky's grocery store located on Sepulveda Boulevard, Just
south of Marine Street, was recommended due to the task force's consensus and the many
requests received at the Joslyn Center Shopping at Lucky's is of interest to many semors and
those with disabilities because this market is small which makes it easier for them to
accomplish their shopping needs. This market trip can be accommodated on Saturdays by
requesting an additional $900 from the County for Proposition A funds. Council approved for
staff to make this request at the October 6h Council meeting This shuttle will be
unplemented upon approval from the County
• EXPANDED PRESS RELEASE DISTRIBUTION TO INCLUDE CHURCHES AND
TEMPLES
El Segundo churches and temples have been included in the current publicity list Publicity
avenues now include El Segundo Community Cable, local newspapers, the City Newsletter,
Joslyn flyers, Joslyn monthly newsletter and Recreation and Parks Department brochure
2
I W -k p- 00 7,
• THE MONTHLY JOSLYN NEWLETTER TO INCLUDE OUTREACH AND
TRANSPORATION SERVICES
Beginning with the November newsletter, a single outreach or transportation service will be
highlighted each month to increase the El Segundo semors' awareness of how to access
various transportation and outreach services
The following is a complete list of the suggestions and recommendations made by the Senior
Task Force Some of these items have already been unplemented as previously noted The
rest of the items are pending Council consideration and action at this tune The Senior Task
Force will reconvene to review the progress of this new promotion strategy and the shopping
shuttle at a future date to be set by council This is the list compiled through consensus-
SUMMARY OF THE SENIOR TASK FORCE
OVERALL RECOMMENDATIONS AND SUGGESTIONS:
• Increase the awareness of Outreach and Transportation services available to El Segundo
semors by designing an informational brochure and mailing it directly to their residents
The cost is $2,300
• Expand shopping opportunities There have been requests for grocery shopping within
walking distance of many semors and a shopping shuttle to another grocery store in
addition to the current shuttle to Ralph's. Staff and council are exploring the development
of a grocery store to be located on the west side of El Segundo Council approved
requesting Prop A funds from Los Angeles County in order to offer a weekly shuttle to the
Lucky's grocery store located on Sepulveda Boulevard at Marine Street The cost of
implementing this shuttle is $900 per year
3
!6C -p P- o04
• Designate and advertise one phone number to serve as a Semor/Disabled Helpline. (The
Outreach Office number, 322 -9033 was selected ) No additional costs needed
• Expand communication about various senior activities by mailing the Joslyn Center's
January newsletter to all senior residents (Currently the newsletter is available for pick -up
at the Joslyn desk) The cost of this printing and processing and mailing for one month is
estimated to be approximately $1,700
• Send information about senior activities to churches and temples in addition to the
newspapers, City quarterly newsletter, brochures, flyers, cable and press releases The
cost of this service is minimal
• Print flyers about activities geared to seniors with larger type for reading ease Additional
printing and paper costs will be under $100 per year
• Highlight various Outreach services each month in the monthly Joslyn newsletter No
additional costs needed
• Research the possibility of increasing the City Minor Home Repair loan program to seniors
from the current allotment of $5,000 (The CDBG loan comnmttee developed gmdelines
for loans to benefit the largest number of people while being fair in distributing the funds.
If the funding cap were increased, the result would be a fewer number people being
served At this time, CDBG city staff recommends that the funding cap of $5,000 not be
increased because 1 ) The repairs are to be minor in nature and, 2 ) There are more
requests from qualifying residents for funding in any given year than the current annual
1(-�13 R P -oo5
allotment of CDBG funds can accommodate Currently, there is a waiting list for qualified
residents to receive Minor Home Repair Program loans )
• Institute a farmer's market within El Segundo City limits (Staff and council are currently
working on this prospect.)
• Provide Recreation/Park cards to El Segundo resident seniors over 62 of age free of
charge The current annual fee for semors is $2 00 The cost of issuing free cards to
residents over age 62 is approximately $1,000.
• Develop panted information about the history of the Joslyn Center that distinguishes itself
from the Park Vista Senior Housing The cost of printing this informational flyer is under
$400
• Install more U S postal mailboxes throughout the community for easier access. (The
Postmaster has agreed to install four additional mailboxes )
• Have the L A County Access Services applications available at the Outreach Office and
offer assistance in filling -out the applications (The Outreach Staff currently has the
applications on hand and can assist in filling -out the applications. The form would then
be marled to Access Services Those wishing to prepare the form individually can call the
toll -free Access Services number as listed in the Outreach/Transportation flyer directly
themselves to receive an application in the mail. Therefore, homebound residents can
complete and mail the application without having to leave their home Access Services
will send someone to his or her home to access the need )
5
1 L 4 -R p_o©6
• Allow the ability for phone calls to be transferred from the Outreach Office to the Joslyn
Center City staff is currently in the process of implementing this ability
• Have a story put in the El Segundo Herald regarding Outreach and Transportation services
when all program additions and changes are determined (City staff will contact the El
Segundo Herald to request interviews of the members of the Senior Task Force and will
submit a press release to be run in the paper )
The cost of implementing the additional items not currently appropriated totals $2,200
Specifically these items include the following•
• January newsletter
• Larger print flyers
• Recreation/park cards for resident semors
• Joslyn informational flyer
$1,700
$100
$1,000 (loss revenue)
$400
It is the feeling of the Senior Task Force that issues may change during the course of the next
year Thus, the Senior Task Force recommends that they reconvene quarterly for one year to
assess the need for changes impacting the semor residents of El Segundo The next suggested
Senior Task Force meeting is tentatively scheduled for Wednesday, January 13 at 430 p.m
at the Joslyn Center, 339 Sheldon Street if approved by City Council.
I ('�
F P-oo 7
The recommendations and suggestions of the Senior Task Force are a result of the cooperative
efforts of the following Senior Task Force members
Helen M Blanchard Loretta Frye
Nick Gerenday Carlota Guy
Shirley Koppehnan-Gilhg Barbara W Kessener
Donna M McCarthy Dons I Ottman
Jack M Trystman Mona Wenzel
The Council members assisting the Task Force are
Mike Gordon, Mayor
Nancy Wermck, Councilmember
The City staff assisting the Task Force comprised of
Gala Burkholder, Recreation Supervisor
Judy Andoe, Recreation Superintendent
Jun Fauk, Recreation and Parks Director
These cooperative efforts of the Senior Task Force are helping to make those "Golden
Years" that much more golden in El Segundo Thank you to all
Respectfully submitted
Gala Burkholder
Recreation Supervisor
El Segundo Joslyn Center and Aquatics
I �, (� R P -°off'
Attachment B
JOSLYN CENTER ACTIVITIES
CURRENTLY BEING OFFERED AND HOURS OF OPERATION
HOURS
Monday - Thursday
Friday
Saturday
Sunday
CLASSES
800am -900pm
800am -500pm
1000am -330pm
1130a.m -400pm
Line Dancing
Dance & Stretch/Easy Exercise
Muscle Strengthening
Tai -Chi Ch'uan
P A C E (People with Arthritis Can Exercise)
Ceramics
Family Photo Heirlooms
Painter's Drop -m Studio
Stained Glass Drop -in Studio
Quilting & Crafts
Stained Glass
Watercolor
SPECIAL ACTIVITIES
At the Movies
Better Living Series
Billiards
California's Gold Series
Discovery Series
Elderfest
55 Alive Mature Driving Program
Flu Shot Clinic
Friendship Tea
Horseshoe Pit
1
Garden Club
Lawn Bowling
Lending Library/Big Screen T V
Striders - Walking at the Beach
Tax Assistance
Widows Friendship Group
SENIOR CLUB ACTIVITIES
Bmgo
Board Meeting
Bowling
Bridge
Canasta
Creative Handwork
Holiday Craft Fair
PotluckBusmess Meeting
Saturday Night Dances
OUTREACH SERVICES
Information and Referral - Housing, Transportation, Employment, Social Security,
Legal Aid
In -Home Service Care
Home Delivered Meals
Volunteer Opportunities
TRANSPORTATION SERVICES
Dial -A -Ride
Mall Trips
Ralph Shuttle
Produce Market Trip
2
IL, g -AV -010
TRIPS
(Summer `98 Trips)
The Will Rogers Follies at Lawrence Welk Village
The Getty Center Tour
Ventura County Fair
Hollywood Bowl Tango Magic with Fireworks
Dodgers vs Giants
Apple Picking in Julian
(Fall '98 Trips)
Aquarium of the Pacific
Tijuana
Christmas Shopping at South Coast Plaza
Radio City Christmas Spectacular Starring the Rockettes
(Wmter'99 Trips)
Van Gogh Masterpieces at L A County Art Museum
Santa Anita Race Track
The musical "Titanic" at the Ahmanson
Vintage Tram Ride in Fillmore
(Spring '99 Trips)
Pasadena Design House & Old Town
"Surprise Trip"
Catalina Island
i (a q -R P -o/l
ACTIVITIES AT OTHER LOCATIONS
SENIOR CITIZEN HOUSING
Park Vista Housing Complex
URHO SAARI SWIM STADIUM
Swmmastics
Private Swim Lessons
Adult Lap Swim
Recreation Swan
Master's Swun Team
Water Walking
FINANCE DEPARTMENT
MTA Bus Passes
FIRE DEPARTMENT
C P R Training and First Aid Training
PLANNING & BUILDING SAFETY DEPARTMENT
Minor Home Repair Program
POLICE DEPARTMENT
Vacation Security Check
R S V P Program
Earthquake Preparedness
Home and Business Security Surveys
MISCELLANEOUS PROGRAMS
Senior Citizens are also welcome to many other activities and programs available to
adults in the area of general recreation classes, sports, cable studio, special events
and library services
0
1-70 I� P- 0 1,E
O O 2 m D T A O m 00
m m m II T II II O ^ .m1 Oc y D�1
n n w z m D
T v g" O 1
° u m x
NO w ? m o. 0 ry m N O N
Z mvm 0- ?3
W D ao� m_ mac m c C�gx �+
n o° m s
�l m 0°- Ur
, c m m m m � °. m m '
m¢ , ^, C, m = N N
.\ m m R s m 3 a m J S m N
4 m of a m ry_ p [1ryf qp qp (p� {p� p (,p1
^� '^ 6 m m n a Ib C m. ON i y N+ W+ U+ N N J 8 d N+ 10 m W g J
m c m C T y m 0, O m K
m ,< 'Z � ,3 a�
ol
e ur m 'O3 ! m n
�nam n q 2 C 6 O �^O AF rmG1 T nnD 322 aa() D DN O
c m m m m Q = g m .cy
'D �1�p D00Dnv(Yyln�i (jyn,SD Z
�3 �A s rc_d i� H m H y OZ Z mmF=u 1MF> ND9j m T ��
CO
33 c g y m g y O p t m O c m_; Q p y r
3 a 3 2pm S N mm ,w3 (m� z c. v Z "� �Z a ~-pI ^Jmm yN T
v 3 m m 3 E< m m a O C m m t D < Q< 0 = O Z Z ,Fl =� p X O
o (n�a vmi m > > o A n c cZ L Dac r ZmfA �(Z/i Nyy Nm c1Cm11l1 T
(. m s m� m C o f m Z yy yCp�1mm lM 0 Dm O DA� mm y 0
TTD(/I ZO Z(� >� T
b d m d a• N C Z Z 0 11x1 m N T# T �> -i ti 0 Z -1
3 m ? H ° m Amy -1°om< y mcu z000Dxp 9z
O° z OZZZy D
V a m s a !R F - q
m
p N 2 r C O C
. 3 O Y
fir i a m < G ti
N
43 00
c
m z
g S n � N O
m ° < < m ^
m ^amg � m
n
a mmQ N_
7 ^ x < g
<7 d -] g m
_ a n
m m O
m
� v m
D N m a L �d d O f0 0 d S O N O N N O fJ d
m u °m gm w� w gins ggg$'Imi �'
.T
N
`V J
m
0 m
0 0
�' O n O O
m m m T
n n n
N N N a
m m
g
O D O
m r
m
D O O
Z
x
3
y m
z m
O O
2 m
O
m
m
.l1 'T
T
o5r
` m
a
xn
O
O m
N
Nc
mZ
T 0
c
Z
O
171 6
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/10/1998 THROUGH 11/23198
natP
11/10/98
11/13/98
11/13/98
11/13/98
11/18/98
Payee Amount
Health Comp
IRS
Employment Development
Employee Bond Purchases
Health Comp
DATE OF RATIFICATION, 12/01198
TOTAL PAYMENTS BY WIRE*
Certified as to the accur y of the a transfers by
City Treasurer
60299
152,762 10
29,266 32
20000
1,62503
184,456 44
Finance Director �a / v /���ti��l� t l &Ally
City Manager /3/L(
Description
Weekly eligible claims 11/7
Federal Payroll Taxes PR 11
State Payroll Taxes PR 11
Employee Bond PR 11
Weekly eligible claims 11/13
184,456 44
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
179
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 17, 1998 - 5:00 P.M.
CALL TO ORDER Mayor Gordon at 5 00 p in
PLEDGE OF ALLEGIANCE - Mayor Pro Tem Sandra Jacobs
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Council Member Wernick
Council Member Gaines
Council Member McDowell
- Present
- Present
- Present
- Present
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only 5 minute limit per person,
30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council
on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 Individuals
addressed Council
CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et set ) for the purposes of conferring with
the City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or
existing litigation, and/or discussing matters covered under Gov't Code §54957 (Personnel),
and/or conferring with the City's Labor Negotiators as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION [Gov't Code
§54956 9(a)]
1 In the Matter of the Application of City of Los Angeles, OAH No L- 9604014
2 Hill v City of El Segundo, LASC Case No YC 030986
3 Fenwick v Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los
Angeles No BSO44667
4 El Segundo v Kilroy, LASC Case No YC 031166
5 Solis v City of El Segundo, LASC Case No YC 029626
6 City of Los Angeles v El Segundo, LASC No BC034185
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956 9(b) -2- potential case (no
further public statement is required at this time), Initiation of litigation pursuant to Gov't
Code §54956 9(c) -4- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957 6) — None
1-73 7
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — None
REPORT OF ACTION TAKEN IN CLOSED SESSION (1f required)
ADJOURNMENT at 6 55 p in
Cindy Mortesen, City Clerk
I I 17985
MINUTES
CITY COUNCIL ADJOURNED REGULAR MEETING
-�'7 NOVEMBER 17, 1998 - 5 00 P M
/ JI PAGE NO 2
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 17, 1998 - 7:00 P.M.
Next Resolution # 4100
Next Ordinance # 1289
CALL TO ORDER Mayor Gordon at 7 00 P M
INVOCATION - Pastor Tracy Granoff, Hope Chapel
PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs
PRESENTATIONS
(A) Mayor ProTem Jacobs presented Certificates of Recognition to Helen Dobos, and Mike Russell,
for their contributions to the community as longtime employees of Rea's Hardware Store
(B) Council Member Gaines presented a Proclamation to Frank Godoy, Manager, and Myron
Hardole, President, Hacienda Hotel, declaring November 24, 1998 as The Hacienda Day in El
Segundo in recognition of the Hotel's 25th anniversary in El Segundo
(C) Council Member McDowell presented a Certificate of Commendation to Fire Chief Craig Pedego
on behalf of the El Segundo Fire Department for its "SAFE HOUSE PROGRAM" which permits
the City to have established safe havens for the protection and assistance of community children
(D) Council Member Wernick presented a Proclamation to Father Alexei Smith, Julie Stolnack,
and Members of the Cub Scouts declaring Saturday and Sunday, November 21 and 22, 1998,
as "Scouting for Food Drive for CASE "
(E) Mayor Gordon presented a Certificate of Commendation to Peter Loye, and Players of AYSO
for a successful season, and extended an expression of community pride in the accomplishments
of the team with thanks for the fine publicity brought to the community by their good
sportsmanship and inspired team play
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Werruck -
Present
Council Member Gaines -
Present
Council Member McDowell -
Present
MINUTES
CITY COUNCIL REGULAR MEETING
NOVEMBER 17, 1998 - 7 00 P M
PAGE NO 1
1-7S
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit
total) Individuals who have received value of $50 or more to communicate to the City Council on behalf ofanother, and employees speaking on behalf
of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine
of $250 Nine (9) individuals addressed Council
Bill Mason, President, Chamber of Commerce, announced the Christmas Tree Lighting, Holiday Parade, and
Chamber Mixer beginning in December
Ryan Mosma, Tree Muskateers, invited the community to a tree planting ceremony on Memory Row November
22, 1998, at 1 00 p in
Dorothy Kent, Dune Street, spoke regarding airport issues
Gale Segers, Chairperson of Candy Cane Lane, requested that the City Council consider donating the same level
of City assistance for the December 12 -23, 1997 program in the 1200 block of Acacia Avenue as in previous years
(Fiscal impact $125 hard cost for snow material from budgeted account )
MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell, to approve the request for
assistance on December 12-23,1998, for Candy Cane Lane MOTION PASSED BY UNANANIMOUS VOICE
VOTE. 510
Jack Trystman, California Senior Legislator, recognized Heidi Maerker and the El Segundo Herald for their
dedicated service to the objectives of the California Senior Legislature
Sandra Mason, resident, addressed airplane early turns, the new contract answering system for airport complaints,
the proposed water well, and buses using Eucalyptus and Holly instead of Franklin
Liz Garnholz, resident, spoke regarding airport related matters
John Dole, Cassidy & Associates, presented a brief overview of their company and gave a brief explanation of their
efforts on the Douglas street extension He also introduced his team members, Dan Tate, Vice President, Valane
Osborne, and Maureen Walsh
Frank Wong, resident, requested a status report regarding the contract attorney's findings regarding the LAX
expansion
Mayor Gordon stated that an update report would be forthcoming, and advised that part of the strategy is to unite
surrounding cities
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only
MOVED by Council Member Wernick, SECONDED by Council Member Gaines, to read all ordinances
and resolutions on this Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 510.
MINUTES
CITY COUNCIL REGULAR MEETING
NOVEMBER 17, 1998 - 7 00 P M
PAGE NO 2
—7 I
B. SPECIAL ORDERS OF BUSINESS -
City Attorney Mark Hensley, advised notification was received after the posting of the agenda, from Hughes
requesting an extension for display of their Direct TV sign for a period of time He asked if Council wished
to discuss this as an urgency item
MOVED by Council Member McDowell, SECONDED by Mayor ProTem Jacobs, finding the need arose
subsequent to the posting of the agenda, to add to the agenda for discussion and possible action of Hughes'
request for consideration of an extension of display of their Direct TV sign until December 31, 1998
MOTION PASSED BY UNANIMOUS VOICE VOTE. 510.
MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve Hughes'
request to extend the duration of the Direct TV sign for six weeks, to December 31, 1998 MOTION
PASSED BY UNANIMOUS VOICE VOTE. 510.
Hold a public hearing to receive public testimony regarding a proposed January 1, 1999 increase in
Paramedic Transport Fees for non - residents
Mayor Gordon stated this is the time and place hereto fixed for a public hearing on the proposed
January 1, 1999 increase in Paramedic Transport Fees for non - residents He asked if proper notice
had been given and if any written communications had been received Clerk Mortesen stated that
proper noticing had been given by the Clerk's Department and no written communications had been
received
Mark Hensley, City Attorney, corrected Section 1 of the Resolution to include "for non - residents "
Fire Chief, Craig Pedego, gave a brief staff report
One individual addressed Council.
Liz Garnholz, resident, stated she is pleased that the increased fees are for non - residents only
Council consensus to close the public hearing
Council consensus for staff to investigate the possibility of contracting with an outside service to
handle the insurance billing City Manager, Mary Strenn was authorized to formalize the process
with an acceptable firm
City Attorney Mark Hensley read Resolution No 4100 by title only
MINUTES
CITY COUNCIL REGULAR MEETING
NOVEMBER 17, 1998 - 7 00 P M
PAGE NO 3
-7-1
RESOLUTION NO. 4100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, AMENDING RESOLUTION NO. 3477, AND RAISING THE
PARAMENDIC TRANSPORT FEE SCHEDULE FOR NON - RESIDENTS.
MOVED by Council Member McDowell, SECONDED by Council Member Wernick, to
approve Resolution No 4100, as amended by the City Attorney, raising the Paramedic Transport
Fees for Non - Residents MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS -
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
2 Final recommendation of the Downtown Task Force
A report was presented to Council and the Public with several recommendations
MOVED by Mayor Gordon, SECONDED by Council Member McDowell, to direct staff to 1)
engage a hotel feasibility study regarding the possibility of development of a bed and breakfast
at the Ralph's downtown site, 2) report and recommend planned changes for the Civic Center,
3) create a farmer's market action plan, and 4) place a six month moratorium through a proposed
ordinance, that any professional services to be located on Main Street create a mixed use for retail
use MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0/1. Mayor ProTem Jacobs
not - participating
Council Member Gaines stated he would like these plans identified in the mid -year budget
It was the consensus of the Council that Council Member Nancy Wernick and Mayor Gordon be
authorized to comprise a subcommittee to further consider a specific plan and to report back to
Council
Final recommendations of the Business Task Force
A report was presented to Council by Peter Zimmerman, Hughes Electronics
MOVED by Council Member Wernick, SECONDED by Mayor ProTem Jacobs to 1) establish
a database of businesses currently operating within the City through an amnesty program and use
of the City's Business License software system, 2) select an audit team and management team
to conduct and coordinate the business license audit, 3) select a sample of businesses to audit, 4)
determine a fee structure to compensate the audit team with a flat fee, rather that a percentage,
5) develop an appeals process for businesses, and 6) develop enforceability and recovery
procedures for the City MOTION PASSED BY UNANANIMOUS VOICE VOTE. 5/0.
City Manager Mary Strenn introduced the new Finance Director, Bret Plumlee, to the Council
MINUTES
CITY COUNCIL REGULAR MEETING
NOVEMBER 17, 1998 - 7 00 P M
PAGE NO 4
1 ig
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call
for discussion of an item is made, the item(s) will be considered individually under the next heading of
business
Warrant Numbers 2253192- 2253465 on Demand Register Summary Number 08 in total amount
of $1,432,151 36, and Wire Transfers in the amount of $1,031,172 28
PULLED FOR DISCUSSION BY COUNCILMEMBER WERNICK
Award Contract No 2656, to Coast Roof Company for re- roofing of the Joslyn Community
Center — Project No PW 98 -7 (contract amount = $51,36100) Authorize the Mayor to sign the
standard public works construction agreement after approval as to form by the City Attorney
Authorize a transfer of $20,000 00 within the Facilities Maintenance Fund to the Joslyn
Community Center Re- roofing project
7 Award of Contract No 2657 to Howard Ridley Company for installation of skid - resistant flooring
for Fire Station No 1 — Project No PW 98 -9 (contract amount = $16,000 00)
8 PULLED FOR DISCUSSION BY COUNCILMEMBER WERNICK
9 Proposed revision to class specification for the job classification of Fire Engineer
10 Examination plans for the Personnel Merit System job classifications of General Services
Manager and Police Sergeant
MOVED by Council Member McDowell, SECONDED by Council Member Wernick, to approve
Consent agenda items 4, 6, 7, 9, and 10 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
CALL ITEMS FROM CONSENT AGENDA
City Council meeting minutes of November 3 and 4, 1998
City Clerk to attest to the minutes of November 3, 1998
MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to
approve the meeting minutes of November 4, 1998 MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0.
Adoption of Youth Employment Plan Agreement No 2658 to comply with the provisions of Los
Angeles County Safe Neighborhood Bond Act
Item continued to identify El Segundo Youth who will participate in this program
MINUTES
CITY COUNCIL REGULAR MEETING
NOVEMBER 17, 1998 - 7 00 P M
PAGE NO 5
1-79
F. NEW BUSINESS - CITY MANAGER - NONE
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Council Member McDowell -
11 Reduction of Fee Required to Appeal Zoning Decisions Concerning a Citizen's Principal
Residence
This item was continued to the December 1, 1998 City Council meeting
Spoke regarding his attendance at surrounding cities' Council meetings regarding the LAX expansion
- Councilmember Gaines -
Stated he is available to answer questions regarding the airport at any time, reported on his trip to
Washington D C , and requested an update on the traffic at the intersection of Main and Pine Street
- Councilmember Wernick -
Spoke regarding dedication of Veterans Park in Manhattan Beach, and requested that Staff look into
having the Traveling Memorial Wall in El Segundo
Mayor Pro Tern Jacobs - NONE
Mayor Gordon -
Reported on the intersection of California and Imperial, advised that flashing lights and markings will
be installed at the freeway exit within the next two months, and reported on the activities of the Scag
Aviation sub - committee
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received
value of $50 or more to communicate to the City Council on behaljof another, and employees speaking on behalrof their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
Liz Garnholtz, resident, spoke regarding airport issues
Sandra Mason, resident, spoke regarding the downtown presentations, and the lack of City parking
MINUTES
CITY COUNCIL REGULAR MEETING
NOVEMBER 17, 1998 — 7 00 P M
PAGE NO 6
I %IC)
MEMORIALS - Jane Young, and Joyce Paradise
CLOSED SESSION NONE
ADJOURNMENT at 10 20 p in to December 1, 1998 at 5 00 p in
Cindy Mortesen, City Clerk
!4�l
MINUTES
CITY COUNCIL REGULAR MEETING
NOVEMBER 17, 1998 - 7 00 P M
PAGE NO 7
EL SEGUNDO CITY COUNCIL MEETING DATE* December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Examination plan for the Personnel Merit System job classification of Police Cadet
RECOMMENDED COUNCIL ACTION:
Approve the examination plan
INTRODUCTION AND BACKGROUND:
Chapter 2 28 080 of the El Segundo Municipal Code, entitled "Administration and Personnel', provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council,
an appropriate examination plan and weights for each portion of the examination for Personnel Merit System job
classifications
DISCUSSION:
- REFER TO ATTACHMENT-
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT-
(Check one) Operating Budget Capital Improv. Budget,
N/A
Amount Requested:
Project/Account Budget:
Project/Account Balance
Account Number-
Project Phase:
Appropriation Required - Yes_ No_
Date:
ORIGINATED. Date: November 18, 1998
agenda 304
EL SEGUNDO CITY COUNCIL MEETING DATE- December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Acceptance of the 1997 -98 slurry seal application at various locations Specifications No PW 97 -28 (final
contract amount $82,415 35)
RECOMMENDED COUNCIL ACTION.
Accept the work as complete
Authorize the City Clerk to file the City Engineer's Notice of Completion In the County Recorder's
Office
INTRODUCTION AND BACKGROUND:
The City Council on September 15, 1998, awarded a contract for $78,442 86 to Pavement Coatings Company
for the 1997 -98 slurry seal project
The work Included application of an asphalt slurry seal coating on various streets within the northeast quadrant
of the City's residential area as part of an annual maintenance effort to extend the useful life of the street
pavement
DISCUSSION•
The work has now been satsfactonly completed The original contract amount was $78,442 86 The final
contract amount, based on actual measured quantities, Is $82,415 35 There are sufficient funds budgeted In
the project to cover the final contract amount and no additional appropriation Is required
Staff recommends City Council acceptance of the work
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
T
Yes
$85,00000
$85.000.00
$83,27622 Date: 1117/98
106 -400- 8203 -8357
Accept the work as complete
No
U11Ili1NA1tU� uate:
I G / I N \COUNCILTW -DEC01 01 (Monday 11/23/9811 00 AM)
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name 1997 -98 Slurry Seal Project
Project No . PW 97 -28
Notice is hereby given pursuant to State of California Civil Code Section 3093 at seq that
1 The undersigned is an officer of the owner of the Interest stated below in the property hereinafter
described
2 The full name of the owner is City of El Segundo
3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245
4 The nature of the interest of the owner is Public street right -of -way
5 A work of improvement on the property hereinafter described was field reviewed by the City
Engineer on October 26, 1998 The work done was Slurry seal of streets
6 On December 1, 1998, the City Council of the City of El Segundo accepted the work of this contract
as being complete and directed the recording of this Notice of Completion in the Office of the
County Recorder
7 The name of the Contractor for such work of improvement was
Pavement Coatings Company
8 The property on which said work of improvement was completed is in the City of El Segundo,
County of Los Angeles, State of California, and Is described as follows
9. The street address of said property Is Not applicable (various streets)
Dated
Bellur K Devaraj
City Engineer
VERIFICATION
I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the
foregoing Notice of Completion, I have read said Notice of Completion and know the
contents thereof, the same is true of my own knowledge
I declare under penalty of perjury the foregoing is true and correct
Executed on 1998 at El Segundo, California
Bellur K Devaraj
City Engineer
N SPECS PRJ1PW97- 28WOTICE COM (11/1098) I U s
EL SEGUNDO CITY COUNCIL MEETING DATE: December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award of contract for trenchless rehabilitation of sewer mains to Preussag Pipe Rehabilitation - Project No PW
98-6 (contract amount = $112,163 50)
RECOMMENDED COUNCIL ACTION-
Award contract to Preussag Pipe Rehabilitation in the amount of $112,163 50
2 Authorize the Mayor to execute the standard public works construction agreement after approval as
to form by the City Attorney
INTRODUCTION AND BACKGROUND:
The City Council on October 6, 1998, adopted plans and specifications for the trenchless rehabilitation of 18"
sewer main in an easement within private properties and 12" sewer main on Loma Vista Street and Holly
Avenue Staff had recommended installation of a lining material inside the sewer main without excavation
rather than repairing the main by the more conventional method of accessing the main by excavating within
private properties as well as public streets
DISCUSSION:
On November 17, 1998, the City Clerk received and opened the following bids
Preussage Pipe Rehabilitation
$112,16350
U -Liner West
$121,10000
Cooke Pipeline Rehabilitation
$129,18500
Insituform Southwest, Inc
$133,15000
Engineer's Estimate $120,000.00
Staff has verified the low bidder's references and has received favorable responses regarding recently
completed sewer mainlining projects Staff recommends award of contract to the lowest responsible bidder,
Preussag Pipe Rehabilitation, in the amount of $112,163 50 The total estimated cost of the project, including
staff inspection costs and construction contingencies, is $125,000 00
ATTACHED SUPPORTING DOCUMENTS:
Location map
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
Yes
$125.000A0
$175.000.00
$170,00000 Date: 11/18/98
301 -400- 8204 -8317
Award of contract
No
I b iP N kUQUNGILU'VV -1JtGU1 U4 (Monday 11/23/86 11 UU AM)
iff
9
O ell
s 6
1 z
p
n D io
O Y
rn 4 ONo S
�— O \ s��i Ir..l C sww.r
th
m • $¢ N T
\ • s • ��� , ' ,
I.LLLIIL[T IT
z
z `•
L
:a
O LMA YUT. IT
.0144 11 I !j
• Y"PIFL
It B 1
• • r1
.: 6a R
Calton
O. 8
N _ .LLMO•N[ LL _ a1c."M IT
HHH
_ O
-
T
rfYY R ®® I�1 1
O
[NYCN[ NO j1.U�� "
aplu R O O • cr '
s Lau {t ®a Z
rLMM+{T YO
""LAM {T
C9wT9q it
r.CNN r[ "VA"
wn[ .Y[ • M[{OM
n
PALO wL = Cyao•NL t '1'^^11,,^j
WILMT ...NIMR11 AT
OIY[ I L
T CLO ML
"a III T3111 Aar � +Y R Il4Ya{ W
.. W
wdo _ u
V ' ° a;B ss uLT R = 2
_ ALLO' ° X. n
� r►T �'�
Y[M [T
= w. ..T f.. _
• "1
R • i YKTI10 Y GMLN LIM • •• 2
LgrllilVT.L A `
flew . Y' ! r z
+[eoYeo•YL
r
y y
4 � z � s
LV
b YO•YR � A • y
G '• 1°. i e i i i i
PK It
T t ...+ • � r � r
L4 [ 1[ C7
.
Sa■ GIEGO [ ILYO 1 <
° CITY Of NAWTNONNE "wY Y
LOS ANGELES COLIN T
IN
V
I$1
VI
R
1
EL SEGUNDO CITY COUNCIL MEETING DATE: December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award contract to Sturgeon General for the cleaning of air conditioning duct work in the City Library - Protect
No PW 98 -9 (contract amount = $14,407 00)
RECOMMENDED COUNCIL ACTION:
1 Award contract to the lowest responsible bidder, Sturgeon General, in the amount of $14,407 00
2 Authorize the Mayor to sign the standard public works construction agreement after approval as to form
by the City Attorney
INTRODUCTION AND BACKGROUND:
The City Council on October 6, 1998, adopted plans and specifications to clean the air conditioning duct system
of the City Library
DISCUSSION:
On November 10, 1998, the City Clerk received and opened the following bids
Sturgeon General $14,40700
Action Duct Cleaning Company, Inc $19,23800
Tri Dim Filter Corporation $38,50000
Engineer's Estimate $35,000.00
Staff has verified the low bidder references and has received favorable responses regarding recently completed
similar projects Staff recommends award of contract to the lowest responsible bidder, Sturgeon General, in
the amount of $14,407 00
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
Yes
NO
$14,40700
$35,00000
$33,00000 Date: 11/10/98
405- 400 - 6215 -FAC 501
Award of contract
No
I p G N\COUNCUPW- DEC0103 (Tuesday 11/24/98900AM)
11
EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Lease agreement between the City of El Segundo and R G Simpson Construction to lease a portion of City
property at 630 South Douglas Street (One -time revenue of $4,600 00)
RECOMMENDED COUNCIL ACTION:
Approve the lease agreement and authorize the Mayor to execute the agreement on behalf of the City
INTRODUCTION AND BACKGROUND:
The City owns a 1 73 acre parcel located on the east side of Douglas Street, south of Alaska Avenue, which
was acquired by the City for extending Douglas Street Previously, portions of the parcel have been leased to
Eaton Corporation and Emery Air Freight Corporation for parking purposes As of October 31, 1998, Emery
terminated their lease
DISCUSSION:
R G Simpson Construction is a contractor who is working on the studio project in Manhattan Beach Due to
a lack of available open space on the project, Simpson Construction needs approximately 16,600 square feet
of area construction assemblage and storage for the period of December 2, 1998 to February 28, 1999 They
have requested the use of the City's Douglas Street property for this purpose
Staff has prepared the attached agreement which is consistent with previous agreements for the lease of the
property The contractor has offered to pay the City $4,600 00 for the three (3) month lease This amount is
equal to the unit cost the City has previously received
The City Attorney has reviewed the attached lease agreement and has approved it as to form
ATTACHED SUPPORTING DOCUMENTS:
Proposed City of El Segundo - R G Simpson Construction lease agreement
FISCAL IMPACT: One -time revenue of $4,600 00
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
Date:
1M
N =UNCIUPW -DEC01 06 (Tuesday 11124M 1 00 PM) 12
EXEMPT FROM FEES
Recording Requested and when Recorded Mail to:
City of El Segundo
Attention: City Clerk
350 Main Street
El Segundo, CA 90245
CITY OF EL SEGUNDO
R.G. SIMPSON CONSTRUCTION
LEASE AGREEMENT
THIS LEASE, made this 2nd day of December, 1998, by and between the
CITY OF EL SEGUNDO, CALIFORNIA, a municipal corporation (hereinafter referred to as
"LESSOR "), and R.G. SIMPSON CONSTRUCTION (hereafter referred to as "LESSEE ")
WITNESSETH
1 LESSOR does hereby lease to LESSEE and LESSEE does hereby
take from LESSOR certain premises located in the City of El Segundo, County of Los
Angeles, State of California, consisting of approximately sixteen thousand six hundred
(16,600) square feet being a portion of Lot 22, Tract No 26557, as shown on map
recorded in Book 675, Page 97, in the Office of the County Recorder of the County of Los
Angeles, State of California, described as shown on attached Exhibit "A"
2 The Lease shall run for three (3) months, commencing December 2,
1998, and ending on February 28, 1999. At the expiration of the term, LESSEE will quit
and surrender the premises herein leased, and the parties shall have no further rights or
obligations as to each other with respect to said Lease, except as set forth herein
N WGREEMNT \SIMPSON AGR (11124/98) 1
W
3 For the period commencing December 2, 1998 and terminating on
February 28, 1999. LESSEE shall pay as rent for said premises, the total sum of Four
Thousand Six Hundred Dollars ($4,600.00) in lawful money of the United States, payable
in full, in advance, on the effective date of this agreement to LESSOR at 350 Main Street,
El Segundo, California 90245, unless otherwise directed in writing by LESSOR
4 LESSEE acknowledges that it has performed its own title search and
conducted its own due diligence and has received a copy of the conditions enumerated in
that certain deed dated January 11, 1968, by which LESSOR acquired title to the property
that is the subject of this Lease, and LESSEE agrees to comply with each and every
condition so imposed in said deed during its tenancy on the above - described property
5 LESSEE agrees that access to the leased premises will be only from
Douglas Street LESSOR and LESSEE agree that the intended purpose of this Lease is
to provide space for construction assemblage and storage No other use is permitted on
the property without the express written consent of the LESSOR LESSEE will be
permitted to use existing driveways No new curb cuts or ramps shall be installed by
LESSEE
6 LESSEE agrees to maintain the premises in a clean and sanitary
condition LESSEE shall not place or construct any buildings and /or structures on the
premises, except for a single self - contained sanitary unit and a single storage unit and a
six (6) foot high chain link security fence and gate At the termination of this lease,
LESSEE shall return the premises to LESSOR in the same or better condition as the
premises were in as the time of commencement of this lease To guarantee the return of
the site to conditions pre - existing the commencement of this Agreement, the LESSEE shall
N \AGREEMNT\SIMPSON AGR (11/24/98) 2
N
deposit with the LESSOR the sum of $500 00, at the time of agreement execution Deposit
will be used by LESSOR to remedy any changes to the site, Including cleanup, not
remedied by LESSEE Any unutilized funds shall be returned to the LESSEE after the
termination of the agreement LESSOR reserves the right to spend in excess of $500 00
to restore the property and LESSEE shall be liable for any amount spent in excess of
$50000
7 LESSEE shall procure and keep in effect during the term hereof a
combined single limit policy of $1,000,000 for bodily injury and property damage liability
LESSEE shall provide LESSOR with a certificate of insurance evidencing such insurance
Said Insurance and certificate of insurance shall provide for LESSOR, its officers, agents,
and employees to be additional insured but only in respect to the Leased Premises and
that LESSOR shall be given (30) days' notice of any material change or cancellation of said
insurance coverage, by registered mail
8 , LESSEE shall not have the right to sublet or assign the whole or any
part of said premises, provided, however, that LESSEE may do so with the written consent
of LESSOR Any such subletting or assignment shall not relieve LESSEE of any liability
or obligation under this Lease
9 Any notice from LESSOR to LESSEE shall be deemed duly served If
mailed by certified mail, return receipt requested, addressed to LESSEE at
R G Simpson Construction
Attention Dick Simpson
2448 Love Lane
Orange, CA 92865
N VAGREEMNT \SIMPSON AGR (11124/98) 3
19 a-
Any notice from LESSEE to LESSOR shall be deemed duly served If mailed by certified
mall, return receipt requested, addressed to LESSOR at the address set forth In
Paragraph 3 hereof Either party may change Its address to which a notice shall be sent
by giving written notice of such change to the other party as provided herein
10 LESSEE recognizes and understands that this Lease may create a
possessory Interest subject to property taxation and that the LESSEE may be subject to,
and Is obligated for, the payment of property taxes levied upon such Interest
11 The terms of this Lease shall be binding upon and for the benefit of
the parties hereto, their respective successors, representatives and assigns
12 This lease represents the final agreement of the parties with respect
to the subject matter hereof and supersedes all prior written and oral agreements and
understandings of the parties with respect to the subject matter hereof
13 LESSEE agrees to defend, Indemnify and hold harmless the LESSOR
and Its elected and appointed officials, officers, employees, agents and servants from and
against all claims, courses of actions, damages, and liabilities of whatever kind or nature,
Including without limitation legal fees and costs, arising out of LESSEE'S possession or
use of the premises, except In the event arising out of the future negligent acts or wilful
misconduct of landlord, its agents or employees
N WGREEMNT\SIMPSON AGR (11/24/98) 9
193
IN WITNESS WHEREOF, this Instrument has been duly executed as of the day and
year first above written
LESSOR CITY OF EL SEGUNDO, CALIFORNIA
LESSEE R G Simpson Construction
AN
Richard G Simpson
Owner
Title
ATTEST
Cindy Mortesen
City Clerk
(SEAL)
City Attorney
Attachment Exhibit "A"
Mike Gordon, Mayor
City of El Segundo
N VAGREEMN- nSIMPSON AGR (11/24/98) 5
10I
•t
N
10
N
1
1
� WJ t►�
1
�OQ
�D p
V
t
N
i
1
N 5
0
no
W Z W
00 Q
W
0 N J
� I
,00 L
A 1'96Z
I to
0
M
r
r L
;CIS
W Q
a� a
�
L
�N
d
-
1 (�S
4
2480- -
CITY nF �l SEGUNDO
b
1 zv
I
I
I
I
1
I
I
I
1
I
I T I
cq
I
i � I
1
U
to
Q
?, n
W FN Or
U
f..Fn
Uo
m
J
s
2
W
0
3
EL SEGUNDO CITY COUNCIL MEETING DATE: December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING- Consent
AGENDA DESCRIPTION
Proposal that the City of El Segundo 1) extend contract #2601 with WMM Associates to contract for an architectural
design survey and geotechnical investigations for the proposed site of the El Segundo Public Safety Communications
Center for a cost not to exceed $25,740, subject to City Attorney approval, or 2) contract directly with technical
consultants to perform these services
RECOMMENDED COUNCIL ACTION
1 Approve staffs recommendation to extend WMM Associates contract #2601 by amending their scope of duties
and funding schedule to include a Feld survey and mapping, as well as a geotechnical investigation and
inspection services in an amount not exceed $25,740, subject to City Attorney approval, or if agreement
cannot be reached, to contract directly with technical consultants to perform these services
INTRODUCTION AND BACKGROUND-
On May 5, 1998 the City Council approved to proceed with the development of a Public Safety Communications Center
to be located adjacent the Police facility as a two story addition above the east parking lot Further, the Council
approved to enter into a professional services agreement for architectural services with WMM Associates in the
amount of $175,000 These funds included the design and construction documents for the addition, as well as
consultant services for construction administration
After receiving blueprints of the exsishng site location, the architect has advised that architectural design survey and
mapping information is required to provide topographical and geotechnical data This information is necessary to
establish boundaries and utility locations, as well as the exsisting soil conditions for structural foundation specifications
Although WMM Associates does not perform these types of services, they are familar with the necessary information
that must be obtained via the surveys, as well as the reliable companies that will conduct the inspections and testing
DISCUSSION-
Based upon our analysis and discussions with the architect and City staff, it is recommended that the City extend
contract #2601 with WMM Associates and amend their scope of work to contract for an architectural design survey
to include surveying and mapping, as well as geotechnical investigations and inspection services not to exceed $5,150
and $18,250, respectively, plus a fee of $2,340, for a total amount of $25,740 This amount was not included in the
initial estimated budget as the City was unaware of this survey need The information was not requested by the
archictect in their proposal as it is common knowledge among American Institute of Architects (A I A ) that this type
of topographical and soil data is kept on file with the City and available upon request The City currently does not
possess the necessary site information or surveys If a contract amendment with WMM cannot be reached,this action
authorizes the City to contract directly with consultants to perform the survey, inspections, and geotechnical services
subject to the terms as stated above It is anticipated that the City will utilize the services of Pafford and Law /Crandall,
regardless of the contractural arrangment that is reached
ATTACHED SUPPORTING DOCUMENTS.
FISCAL IMPACT: (Check one) Operating Budget Capital Improv Budget X
Amount Requested $ 25.740 Funded from approved construction budget of $1.040.000
Project/Account Budget: $
Project/Account Balance Date
Account Number. 301 -400- 8207 -8378
Protect Phase
PD -1 -1 of 1 - 11/23/98, 8 00 am
sm
13
11/16/$8 11:11 FAX 213 382 3247 WU ASSOCIATES 11002
21/12/T998 15:26 2133813037
October 12, 1888
WWM ASSOCIATES
Page 2
RBA PARTNERS INC
PAGE 02
Deliverables will include a digital AutoCAD file (ver. 13) of the survey.
Our fee for the survey is $ 5,150.00, as described below, payable upon delivery
of the completed product. Printing other than for our own in -house use and
delivery charges will be billed at cost plus fifteen percent.
Field Works
Mapping
Locate underground conduits
(Taylor Engingering, Inc.)
Survey and map said conduits
.• ..
S 1,700.OQ
$ 550.00
$ 700.00
Total $ 5,150.00
If the above hems are acceptable, please return this proposal indicating your
acceptance, along with a retainer check in the amount of $ 600.00 which will
authorize us to proceed. The retainer will be applied to the closing bill for our
services.
We hope thLs proposal meets with your approval and look forward to working
with you on this most interesting project Should you have arty questions• or
require additional Information, please do not hesitate to contact us.
Sincerely,
PAFFORD ASSOCIATES SURVEYORS
Lloyd Pllchen, PLS
Vice President
LP /pg
cc: Sgt. Brian Evanald - Fax 310 e40 -8648
19 -7
.. 1rn'nn .n nn TVIOO fin DIVA 0 nn9
•11118/88 11:11 FAX 213 382 3247 WXK ASSOCIATES
11/12/1998 15:26 2133813837 RHA PARTPO2 INC
Pffxi fY=O:q0
October 12, 1988
WWM ASSOCIATES
Page 3
sy:
Title:
Authorization and Acceptance of Proposal
j`'�
Firm:
Dace:
Q003
PAID 83
TV MV .n 417A P 11(1'4 m
I
.•11+16/98 11:11 FAX 213 382 3247
11/12/1'998 15:26 2133813037
WU ASSOCIATES
RBA PARTNERS INC
IM 004
PAGE 04
ww snen
1 I
+ +r +n mo
C. -in TY /VY Vn 719d P 004
n
wI
LAW Crandall
LAWGIBB Group Member AL
October 26, 1998
Mr Frank Mendoza Jr.
WMM Associates
3731 Wilshire Boulevard — Suite 670
Los Angeles, California 90010
Subject Revised Proposal for Geotechnical Investigation and Inspection Services
Proposed Communication Center Addition
348 Main Street
El Segundo, California
Law /Crandall Proposal 98- 00683b.131
Dear Mr Mendoza
W e are pleased to submit this proposal to perform a geotechnical investigation of the site of the
proposed Police Communication Center Addition and to provide geotechnical inspection services
during construction You have furnished us with plans for the project, and we have visited the site
and observed the existing conditions
This proposal includes a description of the proposed project, our scope of services, a schedule, and
a lump -sum fee for the geotechnical investigation and a preliminary cost estimate for geotechnical
inspection during construction, and has been tailored to meet the needs of the project and fulfill
%our requirements However, should the outlined services not meet your expectations of the
assignment, we would appreciate the opportunity to discuss your concerns and make adjustments
as necessary
RELEVANT EXPERIENCE
We are familiar with the soil conditions in the vicinity of the site having performed numerous
geotechnical investigations and earthquake ground motion studies for industrial, commercial, and
school facilities throughout El Segundo
A Division of Law Engineering and Environmental Services, Inc
200 Citadel Drive
01 (Dro Los Angeles, CA 90040 -1554
p� 213 -889 -5300 • Fax 213- 721 -5700
WHH Associaies—Geotec6ntcal Investigation
Law/Crondall Proposal 98- (X1683 6131
October 26 1998
Our experience in the vicinity of the subject project site and with similar projects was used to the
extent possible in developing the scope of our proposed investigation.
PROJECT INFORMATION
An addition is proposed for the existing two -story El Segundo police facility The addition will
consist of a two-story communication and emergency center, with the first floor used for parking
The addition is about 5,000 square feet in plan view, and will be built at the existing grade The
site is currently a parking lot for the police facility The addition will be considered an essential
services facility
PROPOSED SERVICES
\� e propose to perform subsurface explorations, laboratory testing, and engineering analyses to
provide recommendations for design of foundations, for paving and floor slab support, and for
earthwork Our services will consist of the following main tasks:
• Subsurface explorations to determine the nature and stratigraphy of the
subsurface soils, and to obtain undisturbed and bulk samples for laboratory
observation and testing
• A geologic- seismic hazard evaluation to satisfy the requirements of the
Uniform Building Code for a essential services structure
• Evaluation of the liquefaction potential of the soils underlying the site
• A ground motion study
• Laboratory testing of soil samples for determination of the static physical soil
properties
• Engineering evaluation of the geotechnical data to develop recommendations
for design of foundations, for paving and floor slab support, and for earthwork
for the proposed communications center addition.
In addition, we will provide geotechnical inspection and testing services as necessary dunng
construction Information available to us for this proposed project is limited Therefore, we have
based our scope of construction and inspection services on typically required inspection services
for similar projects It is anticipated that our scope of services will include the following:
�°) 2
• WHH Associates-- Geotcelwcaf lmestiganon October 261998
Low /Crandall Proposal 98 -00683 6131
Grading, Excavations, Fill and Backfill inspections and observations
Foundation Bottom Observation
• Documentation for Geotechnical related Construction Activities and
preparation of a final report presenting the results of our testing and
observation.
Upon the availability of plans, specifications, and a construction schedule, we will be pleased to
review and revise our scope of services
A more complete description of the methodology to perform the required tasks is presented in the
following sections
Subsurface Explorations
Before starting our exploration program, we will conduct a field reconnaissance to further observe
site conditions and mark the locations of our planned explorations As required by the state of
California, we will also notify Underground Service Alert of the locations of our planned
e\plorauons prior to drilling
%%e propose to explore the site by drilling two borings to depths of 20 and 50 feet below the
evsung grade using hollow -stem auger drilling equipment The borings will be drilled under the
obsernauon of our field technician, who will log the subsurface conditions encountered and obtain
undisturbed samples for laboratory inspection and testing We will perform standard penetration
tests (SPTs) in the deeper boring We will also obtain bulk samples of the upper soils
The soil cuttings will be placed in barrels and left at the site pending the results of chemical
anal }ses If the analyses indicate that the soils are not contaminated, the barrels and the cuttings
can be disposed of normally If the analyses indicate that the soils are contaminated, we can advise
you of what special procedures will be required to dispose of the mud and soil cuttings
V.e will conduct all drilling and sampling in general accordance with the applicable ASTM
standards At the completion of the drilling, we will transport all samples to our laboratory where
d-Oa 3
WHH Assoctales— Geotechmcal Investigation October 26 1998
Low /Crandall Proposal 98 -00683 6131
they will be examined by one of our engineers and visually classified according to the Unified Soil
Classification System
The health and safety of our personnel require that we be aware of any environmental
contamination present on the property Accordingly, we need to be provided with any reports on
the presence of such contaminants If evidence of such materials is encountered during the course
of our investigation, we must stop our investigation and contact you to determine the appropriate
course of action Delays and increased costs caused by such actions are not within the scope of our
investigation
Geologic- Seismic Hazards Evaluation
The geologic- seismic evaluation will be performed to satisfy the requirements of Title 24 of the
California Code of Regulation, the Guidelines For Evaluating and Mitigating Seismic Hazards to
California (California Division of Mines and Geology Special Publication 117), and the California
Division of Mines and Geology (CDMG) Checklist for the Review of Geologic /Seismic Reports
for California Public Schools, Hospitals, and Essential Services Buildings We will review and
evaluate local and regional geologic and seismologic information, including published maps,
reports, research, and both instrumental and preinstrumental earthquake data records. Based on
our eialuation, we will provide the following
• A description of the local and regional geologic conditions in the site vicinity,
• A description of the geologic materials at the site,
• Pertinent geologic maps depicting the local and regional geologic setting and
the topography of the site,
• Information on the current and historic groundwater conditions beneath the
site,
• A determination of whether or not the site is in an Alquist -Paolo Earthquake
Fault Zone for fault rupture hazard,
• An evaluation of the potential for fault surface rupture at the site,
• Information on the distances to selected faults, and the maximum credible
magnitudes of active and potentially active faults in the region,
0� °3 4
• WHHAssoc iates-- GeoteehmealImesngatmn
Law /Crandall Proposal 98 -00683 6131
October 261998
• The magnitudes of historic earthquakes in the region, and the distances of
those earthquake's epicenters from the site;
• An evaluation of the potential for liquefaction at the site, based on
groundwater conditions, soil properties, and potential ground acceleration,
• The site's location relative to known flood zones and dam inundation areas,
• The site's location relative to the ocean or large bodies of confined water, and
the anticipated effects associated with tsunamis (seismic sea waves) or seiches
(oscillation waves in a body of water due to shaking or rupture);
e An evaluation of the potential for slope instability or subsidence at the site;
e The estimated upper bound earthquake (UBE) peak ground motion, and
e The site coefficient based on Uniform Building Code criteria
Ground Motion Study
Site - specific response spectra for Design Basis Earthquake (DBE) ground motions having a 10%
probability of being exceeded in 50 years will be determined by a Probabilistic Seismic Hazard
Analysis (PSHA) Response spectra will also be determined for Maximum Capable Earthquake
(MCE) ground motions having a 10% probability of being exceeded in 100 years. A PSHA
analysis can take into account all known earthquake sources, and, given the seismicity recurrence
characteristics of each source, the chance of an earthquake of a given size occurring anywhere on
the source may be determined for any specified period of time Using ground motion attenuation
relationships, the PSHA analysis can then estimate the expected ground motions for the different
earthquake events, the PSHA analysis will then integrate the effects of all the earthquakes of
different sizes, occurring at different sources at different probabilities of occurrence, to provide an
estimate of probability of exceeding different levels of ground motion at a site during a specified
period of time
The response spectra will be computed for the site for the two levels of risk specified for structural
damping ratios of 2, 5, and 10% of critical damping
9 61- 5
f
WHHAssociates-- Creotecbnteal Inmaganon October 16 1998
Law /Crandall Proposal 98 -00683 6131
Liquefaction Evaluation
The current Uniform Building Code (UBC) requires that the geotechnical report for a site include
an evaluation of the potential for liquefaction and soil strength loss at the site during a site - specific
earthquake Based on current practices in geotechnical engineering, the presence of liquefiable
soils within a depth of 50 feet beneath a building site, with the water table above the 50 -foot depth,
will have adverse structural effects on the building, and the evaluation of the liquefaction potential
becomes more critical We will evaluate the potential for liquefaction based on available published
data and our subsurface findings.
Laboratory Testinit
Our engineer will select samples for laboratory testing to determine the pertinent static physical
characteristics of the soils The data obtained will be used in the necessary engineering analyses.
The laboratory tests may include:
• In -place moisture content and dry density determination tests for each
undisturbed sample
• Anerberg Limits tests for plasticity determination and soil classification
• Sieve analyses for grain size distribution and soil classification
• Direct shear tests on undisturbed samples and, if appropriate, on remolded
samples to determine the shear strength of the materials
• Consolidation tests to determine the compressibility of the materials.
• Compaction tests for use in preparing earthwork recommendations
Eneineerina Analvses and Report
The results of our subsurface explorations and laboratory tests will be evaluated, and engineering
analyses will be performed to develop recommendations for design of foundations, for floor slab
and paving support, and for earthwork
We will prepare a geotechnical report summarizing the data collected and presenting our design
recommendations. The report will include
o ©S 6
A
WHH Assmiates— Geatechnical /mutigahon
Law /Crandall Proposal 98 -00683 b131
October 261998
• Results of the subsurface explorations and laboratory tests, with a description
of the soil and groundwater conditions encountered.
• Recommendations for design of foundations to be used for support of the
proposed communications center addition, including allowable increase for
wind or seismic loads
• Estimated settlements for the anticipated loadings.
• A determination of the applicable site coefficient and seismic zonation based
on the current Uniform Building Code
• Recommendations regarding frictional and passive values for the resistance of
lateral forces
• Recommendations for earthwork, including site preparation, excavation, and
the placing of any required compacted fill.
• Recommendations for floor slab support
• Recommendations for design of asphalt and portland cement concrete paving
The following graphics will be included in our report
• A plot plan showing the location of the proposed police facility addition
relative to adjacent streets and existing structures and the locations of our
exploratory borings
• Geologic maps as required by CDMG
• A log of each exploratory boring depicting the changes encountered to the soil
strata by elevation and depth below ground surface together with a description
and classification of each soil stratum The depth to groundwater will also be
indicated
• Plots and tables presenting the results of the laboratory tests.
Gradine Excavations, Fill and Backfill Inspections and Observations
Our construction inspection services will consist of observation of the grading operations for
removal of all unsuitable materials, observation of the exposed subgrade in areas where excavation
has resulted in the desired finished subgrade, and also in areas to receive fill.
C7 o(0
WHH Associates — Geotechnical Investigation October 26 1998
Law /Crandall Proposal 98 -00683 6131
We will evaluate the suitability of on -site and import soils for fill placement and conduct the
necessary testing to confirm the materials suitability. Our inspectors will collect samples as
required or recommended laboratory testing.
In addition, we will observe and test fill and backfill, including utility trench backfill, for the
specified relative compaction in accordance with ASTM D- 1557 -91 (maximum density) and D
1556-91 (sand cone)
Foundation Bottom Observation
We will observe and probe the foundation bearing matenals to confirm that suitable bearing
materials are present at the design grades If unsuitable materials are encountered, we will
delineate the area and depth of the unsuitable materials
Inspection and Testine Document Preparation
We will prepare necessary cocumertation during construction to confirm our observations and to
summarize our test results On completion of the project, we will prepare a final report that will
present the results of our testing and construction observation
SCHEDULE
For your planning purposes, we anticipate that we can begin our subsurface explorations within
one week of receiving written authorization to proceed. The drilling of the borings is expected to
tale one day We can provide preliminary information within two weeks of completion of the
subsurface explorations and a written report three weeks later The schedule for inspection
services has not been established yet, when the construction schedule is available, we can revise
our cost estimate for inspection and testing services
FEES — GEOTECEMCAL IIWESTIGATION
The fee for the outlined geotechnical investigation, including the rental and operation of the
drilling equipment, will be a lump sum of $15,250 We will invoice monthly and upon completion
of our investigation
C;o� 8
• WHHAssoewtes-- Geottehnwallmesngation October 261998
Law /Crandall Proposal 98 -00683 6131
The lump -sum fee will be valid for a period of 90 days from the date of this proposal. Our fee does
not include additiona! services or work requested by you or your other consultants, or by the
controlling public agencies during the review process Our fee also does not include disposal of
contaminated soils or hazardous materials
FEES AND CONDITIONS OF SERVICE — GEOTECEMCAL INSPECTION
The amount of activity which is necessary to provide adequate construction quality control will
depend on the schedule and efficiency of the contractor and/or his subs, as well as direction from
you In conjunction with requests for our services, the amount of services will be held to that
minimum required to furnish adequate quality control during construction, provide satisfaction to
the owner, the designers, and any regulatory agency
Based on the limited information available at this time and the fees associated with similar project,
we estimate the fees for our geotechnical inspection and testing will be approximately $3,000.
This estimate will be revised upon receipt of a construction schedule and project plans.
Our attached Conditions of Service are applicable to all our inspection projects The fee for our
eeotechnical inspection services will be based on the rates in the attached Schedule of Charges
These rates "ill remain in effect for at least 90 days from this date Invoicing for the above work
%� ill be submitted monthly as the work progresses
Daih time slips will be prepared by our inspectors at the .job site each day for approval by your
representative we have found that billing problems are avoided by following this practice
Services requested that are beyond the scope of services listed will be provided upon receipt of
your written authorization and will be billed in accordance with the attached Schedule of Charges.
'oA 9
WHHAssoaates-- Geaechnicallnvesnganon October 76 1998
Law /Crandall Proposal 98 -00683 6131
AUTHORIZATION
To authorize us to proceed, please sign the attached Proposal Acceptance Sheet and return one
copy to us A self - addressed envelope is included for your convenience Any exceptions to this
proposal or special requirements not covered in the proposal should be listed on the Proposal
Acceptance Sheet Please note that the terms attached to the Proposal Acceptance Sheet are part of
this proposal
OTHER AVAELABLE SERVICES
In addition to the geotechnical services presented in this proposal, Law /Crandall can provide the
following services
• Environmental site assessments.
• Underground storage tank removal.
• Remediation services for decontamination of soil and groundwater.
• Asbestos abatement services, including survey, plans and specifications, monitoring,
and project management of removals
\t -e would be pleased to furnish you with additional information on the above services.
C�pQ 10
WHH Assoc ates --- Geotecbucal Investigation
Law /Crandall Proposal 98 -00683 6131
October 261998
We appreciate the opportunity to submit this proposal and would be pleased to work with you and
your design consultants on this project. Please call if there are any questions regarding the scope
of the outlined investigation.
Sincerely,
LAW /CRANDALL
A DIVISION OF LAW ENGINEERING AND ENVIRONMENTAL SERVICES, INC.
Chris Zadoorian Martin B Hudson, Ph.D
Senior Engineer Principal Engineer
Project Manager
enggeo198- prop10683bp01 doc/MBH by
(2 copies submitted)
Attachments Proposal Acceptance Sheet
Self- Addressed Envelope
Schedule of Fees and Conditions of Service (Geotechnical Inspection)
cc (1) El Segundo Police Department
Arm Sergeant Brian Evanski
C91-0 I I
LA Vr Crandall
LAWGIBB Group Member A
PROPOSAL ACCEPTANCE SHEET
Protect Name Proposed Communication Center Addition, El Segundo Police Department Facility
Protect Location 348 Maw Street, El Segundo, Caltfoma -
Proposal No and Date 98- 00683b 131 / October 26, 1998 LAW Branch Location Los Angeles
Type of Services Geotechntcal Investigation
CLIENT
Name WMM Associates
Address 3731 Wilshire Blvd, Suite 670
Los Angeles, California Zip Code 90010 Phone Number
Attention Mr Frank Mendoza Jr Title
FOR APPROVALS OR PAYMENT
Name
Address
Zip Code
SPECIAL INSTRUCTIONS:
Phone Number
PROPOSAL ACCEPTANCE
The Terms and Conditions of this Proposal, including the terms and conditions on this and the attached pages are
Accepted this
Pnnt or type Individual,
day of
or corporate body name
Signature of authorized representative
Print or type name of authorized representative and title
19
TERMS AND CONDITIONS
1 SERVICES TO BE PROVIDED La rranda a dwam d lsw Figrbexg ant Envrmmvfal
$e'v43 iti rewjn 3b 0Y O dISwS Qrp",immS !r1 � Oem °VIS LAW) a w
rwepenaern orsunaa a__1--0vva�,mSs b Pa'oe CW' K W b sde Edlah atl aU6r'�! use: =01"
SQN�SwH nplpµam Noa Mpnybvetapsa,ne M&al byroap�Qrr,w
wino 30 PAYMENT TERMS CherIt agmes
CeSSY Od LAWSr aryeesrbmpry •�qv¢a &urge m Te ppappa Wye
xnurn at ne aeaa d t% per I IS a ae ala mle 1agel tie 1= INRIadG awmeys = eta
expenses 1 m rmgn m m , W beaY&m s}W W neae Gom LAWS a m e d
sw=ag& ow"'ges u e PW* lr="Ied n"PgamrR Afib five 0ryt pw IXim b CYat LAW
may &Ape servQS um pad merry pops were PaIr wa d snoimd arrarn w ress mbly h
dawn a w remered ty lA We160 days d Cleds MOV d LAWS raum Cunt Temp d rntm
veilbe a99unedN drys atanletrgoyLAWhYloss wh OMWM paageaaWul T'Madeg
essasa a m ppxam
Eaw oaM may tmmre M Ayeenwt werps mug Upm 30 drys pyer vsam KAx Tha Agvw wt
wa le "Ke anmut®ly u ere wwwx:Y IS Cori h ne event Chart ffl t= wnawm pry b
mmpram d xe pdpmed »vans cLern gees b Pay LAW b a1 nMarde awVft rvasrm b me
sq assmaN win sennntlm dine vvk
3 STANDARD OF CARE LAW ws —bm b sevrms uwg bW ds7M d me rid Ski vwwq
ena¢sed awa Arew a KxrIs by =Rabe nerMes d LAWS pp0`� pa�ag n Qe axle a
smia tool.ry a bre srre a asva NO OTHER WPARMJiY EXPRESS OR IMPLIED IS MME OR
INTENDED BY OUR PROPOSAL OR BY OUR ORAL OR WWTTEN REPORTS
INSURANCE LAW nswMns Swaatm ravage tl bbws.
a orr
W~,;Cavrasmkauara- Strlay
b Engge/s Lebbry xrarak- s1,0MMO
d AdarcbM Labsty en�- {2,OODADD CSL����
e Excess LAMnb -$1000 OW Lm b a Ql
1 PNtlsmal Erma a CrrMSwr- 31000000&wrnrrude
MOM
Rev W95
6 9MOPERAt101S .CWtvAenelge1Pf11pfAareybfe ptperytorllgpspMS dpskrrrip
puma nwugr Swdtl. leaf arr swsWVUp b to apm0 SUVA Cdtrapasene Mi
PmaessMnemssrypft l wrd1rasSM rmwmalgr bOirxrapA�SWry aMmipM�.p
a �w==
muw pn�mwai e/ddhgmwftw aW ra br"Maa
Ee ale x W a h pmenm ar pauW pewsw d ultlsvoa& a aapuaq
dabAawr avrtluaaM wwil gra spe®I MUfdpreba►tllpeamlaL LAwww ti
soy tlarssge w bM due b uldadmed a VYapan Yhm d ilballam Wltltlae
avilldldbyClMar
xW parMs ea�1 b a1! bdea rAh a IM a a mall d LAWS rbgf¢0 Onlerae Cbd
apega bee aatlbaral mrlstletm d $1 A to ado Sy LAW, M dSadaA dM1Oes rrpbyMt,
a&SUba";,= S, III= ay armasrn{, xis w baaea, bdrae ntrad rsaswrda tldr ataag°'M
LAW MakerWanbb peC•AaubrwbnL flnnpebba PsPryalMd___b(aldprari III i
aewwae anted n LAWS 2rsS°tld• ru drps b not bb a1r d nwao:r pw b rry ra1rM
atldlwlrmbl
Page t of 2
LAW Crandall
LAWGIBB Group Member AL
SCHEDULE OF CHARGES FOR
CONSTRUCTION MATERIALS ENGINEERING, TESTING AND INSPECTION
The fee for our services will be based on the charges hated below AN fee quotations are applicable for a period of 90 days from the date of the
proposal to which this schedule m abached We reserve the right to modify these rates upon 30 days advance notice Rates for continuing profecxs
Initiated In a pnor year will be based on the schedule of charges currently in effect, unless other arrangement have been made
PERSONNELMOURLY RATE
A Professionals
Stag Profnsronal
-- 585.00/hr
Protect Professional ..
5115.00/hr
Senior Professional
5120.00i
Principal Professional _
5140.0011hr
8 Special Rare Personnel
'Name
Title
Rate
LtRoN Crandall
Sr. Corporate Consultant
S250D0/hr
Dr Marshall Lew
Corporate Consultant
S200M&r
Michael D Dtiva
Corporate Consultant
5200.00/hr
Pern A Mdpan
Principal Engineer
5200.00/hr
Richard C Lcach
Chief Engineer
S17S.00/br
Daniel T Elliott
Principal Geologist
5175.00/br
James L Van
Principal Engineer
5175.00/hr
Reveren
titichstl
Principal Engineer
5175.00/hr
Dhunlrshah
Special rare personnel such as Senior Pnnchpal, ChiefEngmeer /Scientist.
Corporate Consul=L ac , will be billed at a special rate identified for
ind" duet projects
C Support Personnel
Word Processor
_555.00/hr
Administrative Assistant
560.00/hr
Drafter
565.00/br
CADD Operator
570.0011rr
Technical Writer
_ 580.00/br
Technical Designer
585.00/ar
D Technical Staff
Special Registered Inspector
S50
Senior Material Technician
357
Matenals Technician (422)
S5S
Assistant Materials Technical (420)
S45
Ultrasonic Technician (426)
so
Roofing - Waterproofing Inspector
S50
Laboratory Technician (435)
SS7
Conag - Concrete, Asphalt (429)
Sloe
These rates apply to regular time and travel time In the continental United States A maximum travel time of eight hours will be charged in any day
A premium cname i required in the Interest of the protect, may be charged at the above rates for professional personnel and at 15 bores the above
rates for other personnel The premium charge may apply to time In excess of eight hours per weekday and all time on Saturdays, Sundays, and
holidays In the event of adverse weather conditions or other factors beyond our control, a standby charge of four hours per weekday may be make
for held personnel There will be a mmlmum 2 hour show up charge If no work is performed A minimum dally charge of 4 hours will be
made Time in excess of 4 hours will be charged out as an 8 hour day In addition, any Inspection services extending past noon will be
charged out as an 8 -hour minimum A 2-hour minimum charge will be made when notice of cancellation of Inspection services is not
received by noon the previous weekday The minimum total charge for any once pro)eet will be $1,0110.
Field services trial will require specially trained personnel because of the presence of hazardous material, as dehnad by the Hazardous Waste
Operations and Emergency Response Act 29 CFR 1910 120 will have a surcharge imposed Required levels C&D personal prWectlon will be
surcnarded 10% of the above houny rates and required levels A and B personal protection wall be surcharged at 25% of the above hourly rates
Expel wnness services Including tnal preparation, depositions and court appearances will be charged at 1 5 times the above rotes with a minimum
cnarpe of four nouns for depositions and court appearances per day
EQUIPMENT
Computer Usage S 45dhour
Cylinder Pickup ... S 50fday
Passenger Car $045/m ie will minimum of S I&day
Truck SO 451mile with mhnaikmn of S 45fday
t.Ton Truck S0 60/mile with a minimum of S 100/day
Concrete DnnmgfManiond Bit Core Bartel Charges These charges will be applied for typical coring conditions Charges lot excessive bit
wear due to atypical conditions will be negotiated on an Individual basis
Diameter Concrete Asonan
2" to 5' S6f" SSfnch
6* to a Issfinch S7fnnch
'Minimum bra charges 6- Peril
The use of sgecuahaed equipment such as a paciometer, manometer, nuclear gauge, etc, will be charged at an hourly or daily rate
A Division of Law Engineering and Environmental Services, Inc
200 Citadel Drive
Los Angeles CA 90040 -1554
213 -889- 5300•Fax 213 -721 -6700
a2
OCIOhCr 1999
LAW Crandall
LAWGIBB Group Member A
SCHEDULE OF CHARGES FOR
GEOTECHNICAL INSPECTION SERVICES
The fee for our services will be based on the charges listed below All fee quotations are applicable for a period of 90 days from the date
of the proposal to which this schedule is attached We reserve the tight to modify these rates upon 30 days advance nonce
Staff Soil Technician - Regular Time ................................. ............................... S 59/Hour
Overtime as Required. ......... ... .. ........... ............................... S 81/Hour
Senior Soil Technician - Regular Time...... ................... ............................... S 67/Hour
Overtime as Requr ed ..................... .................. ............................... S 88/Hour
Deputy Grading Inspector - Regular Tune ....................... ............................... S 72/Hour
Overture as Required ............ ........ ..... . ..... .. .... .... ..................................... S 92/Hour
For preparation of a final report and for provision of field supervision and office and field
administration, a 15% surcharge will be applied on the monthly invoices for the total soil technician
fees charged to the project
These charges include field testing related to our inspection services, such as field density and compaction testing, and/or the observation
of tie -back anchor testing In addition, these charges include the use of a truck and field testing equipment, except for nuclear testing
devices that H ill be charged at S50 per day, or any part thereof Overtune will apply to tune in excess of eight hours per weekday and all
time on Saturdays Sundays, and holidays A minimum daily charge of 4 hours will be made. Time in excess of 4 hours will be
charged out as an 8 -hour day. In addition, any inspection services extending past noon will be charged out as an 8 -hour minimum.
A 2 -hour minimum charge will be made when notice of cancellation of inspection services is not received by noon the previous
sseekdas The minimum total charge for any one project will be $1,000 Consultant shall coordinate with contractor to minumze time
needed on site
The sera ices of an engineer and or geologist, or special field or laboratory testing, if required in the interest of the prclegit, will be invoiced
to accordance w rah the rates on our Schedule of Charges for Geotechnical Investigation Services
Field sen ices that will require specially trained personnel, because of the presence of hazardous material, as defined by the Hazardous
U aste Operations and Emergency Response Act, 29 CFR 1910 120, will have a surcharge imposed Required levels C & D personal
protection a M be surcharged 10% of the above hourly rates, and required levels A and B personal protection will be surcharged at 25% of
the above hourh rates
Travel time will not be charged for lobs within 50 miles of our nearest office Travel and/or subsistence expenses for soil technician
hervices for proiecu in excess of 50 miles from our nearest office will be negotiated on an individual basis
REIMBURSABLE ITEMS
outside services performed by others and dareet expenses incurred on the client's behalf are charged at 1.15 times our cost Such items
nclude but are not lunited to, outside consultants and testing laboratories, if necessary and pre- approved by the client
NSURANCE
_aw /Crandall maintains Commercial General Liability Insurance for bodily injury and property damage with an aggregate limit of
;2 000 000 per occurrence for is own account and will famish certificates of such insurance upon request In the event the client desires
idnional coverage, we will, upon the client's written request, obtain additional insurance at the chent's expense
A Division of Law Engineenng and Environmental Services Inc
200 Citadel Dnve
Los Angeles CA 90040 -1554
13 213 -889 -5300 • Fax 213 - 721 -6700
rasp ] October1998
EL SEGUNDO CITY COUNCIL MEETING DATE December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Resolution approving the City of Chino's admittance to the ICRMA, changes to the Joint Powers Agreement
Bylaws, and confirmation of City's representatives
RECOMMENDED COUNCIL ACTION
1 Adopt Resolution
2 Approve changes to Joint Powers Agreement
3 Confirm City's representatives
INTRODUCTION AND BACKGROUND AND DISCUSSION
This City is a member of the Independent Cities Risk Management Authority ( "ICRMA "), a Joint Powers
Authority created for the purpose, among others, of developing programs of insurance to protect this and other
cities and to provide coverage against losses which arise out of Health Benefits, Liability, property and
Workers' Compensation Liability
On August 12, 1998, ICRMA's Governing Board approved the admittance of the City of Chino to membership
in ICRMA, and also approved changes to the Joint Powers Agreement A copy of the Amended Joint Powers
Agreement showing the changes is attached, along with a Resolution which the City Council is asked to
approve The Resolution also confirms the identity of the representatives to the Governing Board and the
alternate and substitute alternate if one has been designated
ATTACHED SUPPORTING DOCUMENTS
Draft Resolution
Redlined Changes to Joint Powers Agreement
Amended Joint Powers Agreement
FISCAL IMPACT
None
lyl
014
14
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL SEGUNDO, CALIFORNIA, APPROVING
AN AMENDMENT TO THE JOINT EXERCISE OF
POWERS AGREEMENT FOR INSURANCE AND RISK
MANAGEMENT PURPOSES; APPROVING THE
ADMITTANCE OF THE CITY OF CHINO TO
MEMBERSHIP IN THE INDEPENDENT CITIES RISK
MANAGEMENT AUTHORITY, AND APPOINTING
REPRESENTATIVES TO THE INDEPENDENT CITIES
RISK MANAGEMENT AUTHORITY AND THE
SEPARATE RISK MANAGEMENT PROGRAMS
WHEREAS, the City of El Segundo is a member of the Independent Cities Risk
Management Authority ( "ICRMA "), and
WHEREAS, the City of Chino has applied for membership in the ICRMA, and
WHEREAS, the admittance to membership of the City of Chino has been
approved by the ICRMA Governmg Board, and
WHEREAS, the ICRIvIA Governing Boaid has recornmended amendments to the
Joint Exercise of Powers Agreement ( "JPA "), a copy of which amended JPA has been
provided to this City Council, and
WHEREAS, the JPA and the Health Benefits, Liability, Property and Workers'
Compensation Risk Management Programs' By -Laws requite that each Member City
appoint an elected official, by resolution, to serve on the ICRMA Governmg Board, and
to each of the separate Risk Management Programs in which this City is a member,
along with an alternate to act in the Primary Member's absence
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND DECLARE AS FOLLOWS
SECTION 1 This City Council does approve the amended JPA as approved by
the ICRMA Governing Board and as presented to this City Council
SECTION 2 This City Council does hereby approve the admittance of the City
of Chino as a member of the ICRMA
SECTION 3. This City Council does hereby appoint Council Meinbei Kelly
McDowell to serve as the primary Governing Board representative on the ICRMA, and
the Duector of Finance to serve as the alternate representative These appointees shall
also act as the City's representatives to the Health Benefits, Liability, Property and
Workers' Compensation Risk Management Programs of which this City is a member
RESOLU I ION NO
ADMITTING CITY OF CHINO
TO ICRMA AND APPROVING
I� AMENDMEN 15 TO BYLAWS
PAGE NO 1
RESOLVED FURTHER, that the City Cleik shall certify to the adoption of this
resolution and thenceforth and theieaftei the same shall be in full force and effect
RESOLVED FURTHER, that a copy of this resolution shall be foiwaided to the
Independent Cities Risk Management Authority
PASSED, APPROVED AND ADOPTED this 1st day of Decembei,1998
Mike Goi don, Mayoi
Al TEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Moitesen, City Clerk of the City of El Segundo, Califoima, do heieby certify
that the whole numbei of members of the City Council of said City is five, that the
foiegomg Resolution No was duly passed and adopted by said City Council,
approved and signed by the Mayor and attested to by the City Cleik, all at a regular
meeting of said Council held on the 1st day of December, 1998, and the same was so
passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk APPROVED AS TO FORM
r
RESOLUI ION NO
ADMITTING CITY OF CHINO
TO ICRMA AND APPROVING
AMENDMENTS TO BYLAWS
016 PAGE NO 2
RED LINED COPY
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY
AMENDMENT TO JOINT EXERCISE OF POWERS AGREEMENT
FOR INSURANCE AND RISK MANAGEMENT PURPOSES
1 11 S./
agreements set forth in this Agreement, the Member Cities agree as follows.
ARTICLE I. CREATION OF THE INDEPENDENT CITIES RISK MANAGEMENT
AUTHORITY.
Pursuant to Article I (commencing with Section 6500) of Chapter 5 of Division 7 of Title 1
of the Government Code of the State of California, the Member Cities hereby create a
public entity, separate and apart from the Member Cities, to be known as the Independent
Cities Risk Management Authority, hereinafter referred to as the "Authority" Pursuant to
Government Code Section 6508.1, the debts, liabilities, and obligations of the Authority
shall not constitute debts, liabilities, or obligations of any Member City. A Member City
may separately contract for or assume responsibility for specific debts, liabilities, or
obligations of the Authority. Pursuant to and to the extent required by Government Code
Section 6509, the Authority shall be restricted in the exercise of its powers in the same
manner as the City of Manhattan Beach is restricted in its exercise of similar powers
provided that, if the City of Manhattan Beach shall cease to be a Member City, then the
Authority shall be restricted in the exercise of its power in the same manner as the City of
San Fernando If the Cif of ; n Fernando ease $ ¢g Mem it thgn he
Governino Board shall si n t the a rooriate Member it —
ARTICLE fl. PURPOSE.
The purpose of creating this Authority is to exercise the powers of the Member Cities to
jointly accomplish the following:
A Develop effective Risk Management Programs to reduce the amount and frequency of
their losses
B Develop Risk Management Programs of insurance to protect Member Cities from the
effects of catastrophic or unexpected losses Such programs shall include, but not be
limited to, coverages for losses arising out of Tort Liability, Workers' Compensation,
Health Benefits, and the ownership or use of real or personal property
C Design Risk Management Programs of the Authority on a pooled or self- funded basis
whereby the Member Cities share some portion, or all, of the costs of the program
losses
D Jointly purchase insurance, excess insurance, or reinsurance for the purpose of
transferring risk of loss to commercial insurers.
E Assist Member Cities to secure a long -term financial base from the issuance of
Certificates of Participation The revenues generated from the Certificates of
Participation will be used for the purpose of establishing and maintaining sufficient
unencumbered financial reserves, thereby enabling the Authority to provide adequate
protection to Member Cities against catastrophic, or greater than expected, claims, and
to attract major reinsurers for the purpose of transferring risk.
i�ie 2EJ i ::6J2 90c0 4, 17/99 19 4 9 AN —2- 5 3
F Jointly secure administrative and other services including, but not limited to,
underwriting, risk management, loss prevention, claims adjusting, data processing,
brokerage, accounting, and legal services when related to any of the other purposes
ARTICLE L. DEFINITIONS
The following definitions shall apply to the provisions of this Agreement and the By -Laws
of the Risk Management Programs .
A "Agreement" shall mean this Agreement creating the Independent Cities Risk
Management Authority.
B. "Board" or "Governing Board" shall mean the governing body of the Authority
C "By- Laws" shall mean the rules governing the management of each individual Risk
Management Program.
D "Claim(s)" shall mean demand(s) made against the Member Cities arising out of
occurrences which are covered or alleged to be covered by the Authority's
Memorandums of Coverage, or policies of insurance.
E "Fiscal Year" shall mean the period of time commencing on July 1 of each year , and
thereafter ending on June 30 each following year.
F "ICRMA" shall mean the Independent Cities Risk Management Authority created by
this Agreement
G "Insurance" shall mean insurance purchased by the Authority to cover losses for its
Member Cities
H "Member City" shall mean any Municipal Corporation or any Joint Powers Authority,
whose membership consists only of Municipal Corporations, which is a party to this
Agreement and is participating in one or more Risk Management Programs
I "Memorandum of Coverage" shall mean the document or documents issued by the
Authority specifying the types of coverages and limits provided to the Member Cities.
J "Program Year" shall mean a period of time, usually twelve months, in which each
program shall be segregated for ease in determining coverage premiums
K "Participation" or "Participating" shall mean a Member City has elected to jointly
participate in the management of a specific risk and is a member of that Risk
Management Program
L "Risk Management" shall mean the process of identifying, evaluating, reducing,
transferring, and eliminating risks Risk Management includes various methods of
funding claims payments, purchasing insurance, legal defense of claims, controlling
losses, and determining self - insured retention levels and the amount of reserves for
potential claims
3 4 5 3 RED .,00572 9 0 0 ) 4 / . 3 / 9 9 - 1 0 4 9 AM - 3 - _S_
ARTICLE D. BOARD MEETINGS AND
A. Regular Meetings. The Governing Board shall hold at least one regular meeting each
quarter of each year. The Governing Board shall fix by resolution the date upon which,
and the hour and place at which, each regular meeting is to be held.
B Ralph M. Brown Act Each meeting of the Governing Board, including without
limitation, regular, adjourned regular, and special meetings shall be called, noticed,
held, and conducted in accordance with the Ralph M Brown Act (Section 54950
et seq. of the Government Code).
C Minutes Minutes of regular, adjourned regular, and special meetings of the Authority
shall be kept by the Secretary. As soon as possible after each meeting, the Secretary
shall forward to each Governing Board member and each City Clerk copies of the
minutes.
D Quorum A majority of the members of the Governing Board is a quorum for the
transaction of business. However, less than a quorum may adjourn from time to time.
A vote of the majority of a quorum at a meeting is sufficient to take action
ARTICLE VII. OFFICERS.
The Governing Board shall elect a president and vice - president from among its members
at its first meeting Thereafter, in the last meeting in each succeeding fiscal year, the
Governing Board shall elect a president and a vice - president. Each officer shall assume
the duties of his office upon election. If either the president or vice - president cease to be
a member, the resulting vacancy shall be filled at the next regular meeting of the
Governing Board held after the vacancy occurs. In the absence or inability of the
president to act, the vice - president acts as president The president shall preside at and
conduct all meetings of the Governing Board. The Governing Board shall appoint a
secretary and a treasurer of the Authority who may, but need not be, a member of the
Governing Board The Governing Board may appoint such other officers as it considers
necessary
ARTICLE VIII. POWERS.
The Authority shall have the powers common to its Men,..er Cities and is authorized, in its
own name, to do all acts necessary to exercise such common powers to fulfill the
purposes of this Agreement referred to in Article II including, but not limited to, each of the
following
A Finance through the issuance of Certificates of Participation, or other instruments of
indebtedness, self - insurance reserve funds necessary or convenient for the
implementation of this Agreement
B Incur debts, liabilities, and obligations
') 0v (/n
9 4 5 2 1cJ , � _ 5 ; ] 30 ^0 4 / 2 3 / 9 9 .J 49 AN - 5 - S v
ARTICLE X. MEMBER CITY RESPONSIBILITIES.
Each Member City participating in a Risk Management Program shall have the following
responsibilities,
A To appoint or remove its member of the Governing Board as set forth in Article V.
B. To appoint or remove its member to the Risk Management Program(s) .
C To approve amendments to this Agreement as set forth in Article XX.
ARTICLE LI. BUDGE T.
The overnm Board shall adopt an annual budget as soon as possible for the first Fiscal
Year and not later than thirty days prior to the beginning of each Fiscal Year thereafter.
ARTICLE II. ANNUAL AUDIT AND ER VIEW.
The Governing Board shall cause an annual financial audit of the accounts and records to
be made by a Certified Public Accountant in compliance with California Government Code
Sections 6505 and 6505 5 or 6505.6 with respect to all receipts, disbursements, other
transactions, and entries into the books of the Authority. The minimum requirements of
the audit shall be those prescribed by the State Controller for special districts under
Government Code Section 26909 and shall conform to generally accepted auditing
standards A report of each audit shall be filed as a public record with each of the Member
Cities and also with the county auditor of the county in which each of the Member Cities is
located. The report shall be filed within twelve months of the fiscal year under
examination The Authority shall pay all costs of such financial audits
ARTICLE XIII. ESTABLISHMENT AND ADMINISTRATION QE FUNDS.
Funds of the Authority may be commingled for investment and administration purposes
However, each Risk Management Program shall be accounted for separately on a full
accrual basis.
Warrants shall be drawn to pay demands against the Authority. Said warrants shall be
signed by both the President, Secretary or Treasurer and an agent, employee or general
manager of the Authority.
The coverage for each Program Year of each Risk Management Program shall be as
specified in the Memorandum of Coverage or policies of insurance for that Program Year
of the Risk Management Program Subject to approval by the Governing Board, which
approval shall not be unreasonably withheld, each Member City shall have the ability to
determine in which Risk Management Program W it wishes to participate.
ARTICLE XIV. WITHDRAWAL.
_3453 1ED 3OC632 9020 4,.3/93 .' 49 km �� 7- f
final disposition of all claims and expenses associated with such loss.
ARTICLE XVII. NEW MEMBERS.
With the approval of two - thirds of the Governing Board, any qualified city may become a
party to this Agreement. Continuing or new membership is restricted to cities which are
members of the Independent Cities Association and are located in the State of California.
A city requesting membership shall apply by presenting to the Authority a resolution of the
City Council approving this Agreement, as amended, and the individual Risk Management
Program By -Laws that the city intends to loin. The date that the applying city will become
a Member City will be determined by the Governing Board.
ARTICLE II . LIABILITY QF THE AUTHORITY.
Each Member City agrees to indemnify and save the Authority and all other Member Cities
harmless from and against all claims, losses, and damages, including legal fees and
expenses, arising out of any breach or default on the part of such Member City in
performance of any of its obligations under this Agreement, or any act or negligence of
such Member City or any of its agents, contractors, servants, employees or licensees with
respect to this Agreement. No indemnification is made under this Section for claims,
losses or damages, including legal fees and expenses, arising out of the willful
misconduct, negligence or breach of duty under this Agreement by the Authority or a
Member City or their officers, employees, agents or contractors.
The Representatives to the Governing Board and to each of the Risk Management
Programs and any officer, employee, contractor, or agent of the Authority shall use
ordinary care and reasonable diligence in the exercise of their power and in the
performance of their duties under this Agreement
Funds of the Authority may be used to defend, indemnify, and hold harmless the Authority
and any member of the Governing Board, any member of the p Risk Management
Program , and any employee of the Authority for their actions taken within the scope of
their duties while acting on behalf of the Authority. Nothing herein shall limit the right of
the Authority to purchase insurance to provide such coverage as is hereirabove set forth
ARTICLE XIX. NOTICES.
Notices under this Agreement shall be sufficient if delivered to the office of the City Clerk
of the Member Cities.
ARTICLE XX. AMENDMENTS TO THIS AGREEMENT AND PROGRAM BY -LAWS.
This Agreement may be amended at any time by vote of two - thirds of the Member Cities
acting through their City Council Amendments to the individual Risk Management
Program By -Laws require two -third vote of the Governing Board members representing
cities which are members of that Risk Management Program
�C �
_3453 RED 0006C2 3000 9/13/96 1C 49 AM
1
2
3.
4
5
6
7
8
9
10
11
12
13
14
15
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY
MEMBER CITIES
Alhambra
16
Hermosa Beach
Arcadia
17.
Huntington Park
Azusa
18
Indio
Baldwin Park
19.
Inglewood
Bell
20.
Lynwood
Chino
21.
Manhattan Beach
Colton
22 - 9oAtoray- Monrovia
Culver City
23.
Monterey Park
Downey
24
Redondo Beach
El Monte
25
San Fernando
El Segundo
26.
South Gate
Fullerton
27
Upland
Gardena
28
Vernon
Glendora
29
West Covina
Hawthorne
30
Whittier
�
345a d5:: M 000607 -9000 4/17/98 - 10 49 -1 1 - ��
COMPARISON OF FOOTERS
- FOOTER 1-
q8458 2 18458.3 000602 -9000 2M 8�98 4 13/98 10:49 6n
- FOOTER 2-
-1-
JJ4 6v
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY
AMENDMENT TO JOINT EXERCISE OF POWERS AGREEMENT
FOR INSURANCE AND RISK MANAGEMENT PURPOSES
AMENDMENT TO
JOINT EXERCISE OF POWERS AGREEMENT
FOR INSURANCE AND RISK MANAGEMENT PURPOSES
This agreement is executed by and among Municipal Corporations, hereafter referred to
as Member Cities, organized and existing under the laws of the State of California which
are signatory to this Agreement and listed in Appendix "A ", which is attached hereto and
made a part hereof This Agreement, dated August 12, 1998 for identification purposes,
amends the Joint Exercise of Powers Agreement For Insurance and Risk Management
Purposes dated July 9, 1997.
RECITALS
This Agreement is predicated upon the following facts:
A The Member Cities are Municipal Corporations organized and operating under the laws
of the State of California
B The following State laws, among others, authorize the Member Cities to enter into this
Agreement:
1 Labor Code Section 3700, permitting a city to fund its own Workers' Compensation
claims,
2 Government Code Section 990, permitting a city to insure itself against tort or
inverse condemnation liability;
3 Government Code Section 990.4, permitting a city to provide insurance and self -
insurance in any desired combination,
4 Government Code Section 990 6, permitting the proper costs for self- insurance to
be charged against each city and authorizing the Governing Board to make
premium payments for such coverage in an amount such Governing Board
determines to be necessary to provide such coverage;
5 Government Code Section 990.8, permitting two or more cities to enter into an
agreement to jointly fund such expenditures under the authority of Government
Code Sections 6500 of sea ,
6 Government Code Section 6500 et seq , permitting two or more cities to jointly
exercise, under an agreement, any power which is common to each of them.
18458 4 000602 -9000 B /la/98 - 4 21 PM - 1 - O�
NOW, THEREFORE, for and in consideration of the mutual benefits, covenants, and
agreements set forth in this Agreement, the Member Cities agree as follows:
ARTICLE I. CREATION OF THE INDEPENDENT CITIES RISK MANAGEMENT
AUTHORITY.
Pursuant to Article I (commencing with Section 6500) of Chapter 5 of Division 7 of Title 1
of the Government Code of the State of California, the Member Cities hereby create a
public entity, separate and apart from the Member Cities, to be known as the Independent
Cities Risk Management Authority, hereinafter referred to as the "Authority ". Pursuant to
Government Code Section 6508 1, the debts, liabilities, and obligations of the Authority
shall not constitute debts, liabilities, or obligations of any Member City A Member City
may separately contract for or assume responsibility for specific debts, liabilities, or
obligations of the Authority. Pursuant to and to the extent required by Government Code
Section 6509, the Authority shall be restricted in the exercise of its powers in the same
manner as the City of Manhattan Beach is restricted in its exercise of similar powers
provided that, if the City of Manhattan Beach shall cease to be a Member City, then the
Authority shall be restricted in the exercise of its power in the same manner as the City of
San Fernando If the City of San Fernando shall cease to be a Member City, then the
Governing Board shall designate the appropriate Member City.
ARTICLE II. PURPOSE.
The purpose of creating this Authority is to exercise the powers of the Member Cities to
jointly accomplish the following
A Develop effective Risk Management Programs to reduce the amount and frequency of
their losses
B Develop Risk Management Programs of insurance to protect Member Cities from the
effects of catastrophic or unexpected losses. Such programs shall include, but not be
limited to, coverages for losses arising out of Tort Liability, Workers' Compensation,
Health Benefits, and the ownership or use of real or personal property
C Design Risk Management Programs of the Authority on a pooled or self- funded basis
whereby the Member Cities share some portion, or all, of the costs of the program
losses
D Jointly purchase insurance, excess insurance, or reinsurance for the purpose of
transferring risk of loss to commercial insurers
E Assist Member Cities to secure a long -term financial base from the issuance of
Certificates of Participation. The revenues generated from the Certificates of
Participation will be used for the purpose of establishing and maintaining sufficient
unencumbered financial reserves, thereby enabling the Authority to provide adequate
protection to Member Cities against catastrophic, or greater than expected, claims, and
to attract mayor reinsurers for the purpose of transferring risk
18458 4 000602 -9000 8/18/98 - 4 2 1 PM - 2 - 9 4%
F. Jointly secure administrative and other services including, but not limited to,
underwriting, risk management, loss prevention, claims adjusting, data processing,
brokerage, accounting, and legal services when related to any of the other purposes.
ARTICLE JII. DEFINITIONS
The following definitions shall apply to the provisions of this Agreement and the By -Laws
of the Risk Management Programs
A. "Agreement" shall mean this Agreement creating the Independent Cities Risk
Management Authority.
B. "Board" or "Governing Board" shall mean the governing body of the Authority.
C. "By- Laws" shall mean the rules governing the management of each individual Risk
Management Program.
D. "Claim(s)" shall mean demand(s) made against the Member Cities arising out of
occurrences which are covered or alleged to be covered by the Authority's
Memorandums of Coverage, or policies of insurance.
E. "Fiscal Year" shall mean the period of time commencing on July 1 of each year , and
thereafter ending on June 30 each following year.
F "ICRMA" shall mean the Independent Cities Risk Management Authority created by
this Agreement
G "Insurance" shall mean insurance purchased by the Authority to cover losses for its
Member Cities
H. "Member City" shall mean any Municipal Corporation or any Joint Powers Authority,
whose membership consists only of Municipal Corporations, which is a party to this
Agreement and is participating in one or more Risk Management Programs.
I "Memorandum of Coverage" shall mean the document or documents issued by the
Authority specifying the types of coverages and limits provided to the Member Cities.
J "Program Year" shall mean a period of time, usually twelve months, in which each
program shall be segregated for ease in determining coverage premiums.
K "Participation" or "Participating" shall mean a Member City has elected to jointly
participate in the management of a specific risk and is a member of that Risk
Management Program.
L "Risk Management" shall mean the process of identifying, evaluating, reducing,
transferring, and eliminating risks Risk Management includes various methods of
funding claims payments, purchasing insurance, legal defense of claims, controlling
losses, and determining self - insured retention levels and the amount of reserves for
potential claims
18458 4 000602 -9000 8/18/98 - 4 21 PM - 3 - ��
M. "Risk Management Program " shall mean those coverage programs of risk sharing,
insurance, and risk management services created by the Authority to manage specific
Risk Management Programs, i.e. "Liability Risk Management Program ".
ARTICLE 11/. PARTIES TO AGREEMENT.
Each Member City represents and warrants that it intends to, and does hereby, contract
with all other Member Cities listed in Appendix "A ", and any new members admitted to the
Authority pursuant to Article XVII. Each Member City also represents and warrants that
the withdrawal or expulsion of any Member City, pursuant to Article XIV or XV, shall not
relieve any Member City of its rights, obligations, or duties under this Agreement.
ARTICLE V. GOVERNING BOARD.
The Authority shall be governed by a Governing Board comprised of one Representative
from each Member City. The City Council of each Member City shall appoint a member of
the City Council as the Member City's Representative to the Governing Board. Each
Member City shall also designate an alternate Representative and may designate a
substitute alternate Representative The alternate Representative and the substitute
alternate Representative, if appointed, may be a staff officer(s) of the Member City. Each
Representative to the Governing Board has one vote. Either the alternate Representative
or substitute alternate Representative, if appointed, may vote at meetings of the
Governing Board in the absence of the Member City's Representative. Immediately upon
admission of a new Member City pursuant to Article XVII, the Member City shall be
entitled to appoint to the Governing Board a Representative and an alternate
Representative and, if desired, a substitute alternate Representative.
The Member City Representative and /or alternate Representative or substitute alternate
Representative shall be removed from the Governing Board upon the occurrence of any
one of the following events* (1) the Authority receives a written notice from the appointing
Member City of the removal of the Member City Representative or alternate
Representative or substitute alternate Representative; (2) the expulsion or withdrawal of
the Member City from this Agreement; (3) the death or resignation of the Member City
Representative, (4) the Authority receives the written notice from the Member City that
the Member City Representative is no longer a member of the City Council of the Member
City
The Member City Representative and the alternate Representative, or substitute alternate
Representative, if appointed, are not entitled to compensation. The Governing Board may
authorize reimbursement of expenses incurred by the Member City Representative, or the
alternate Representative, or substitute alternate Representative.
Pursuant to Government Code Section 6505.6, the Authority shall designate an officer or
employee, or officers and employees, to receive, deposit, invest, and disburse the
property of the Authority pursuant to Government Code Sections 6505 and 6505.5. The
Authority shall fix the amount of the fidelity bond to be filed by such public officer(s) and /or
employee(s).
1B458 4 000602 -9000 8/18/98 - 4 21 PM - 4 - 9��
a
ARTICLE VI, BOARD MEETINGS AND RECORDS.
A. Regular Meetings The Governing Board shall hold at least one regular meeting each
quarter of each year. The Governing Board shall fix by resolution the date upon which,
and the hour and place at which, each regular meeting is to be held.
B. Ralph M Brown Act. Each meeting of the Governing Board, including without
limitation, regular, adjourned regular, and special meetings shall be called, noticed,
held, and conducted in accordance with the Ralph M. Brown Act (Section 54950
et seq. of the Government Code).
C Minutes Minutes of regular, adjourned regular, and special meetings of the Authority
shall be kept by the Secretary As soon as possible after each meeting, the Secretary
shall forward to each Governing Board member and each City Clerk copies of the
minutes.
D Quorum A majority of the members of the Governing Board is a quorum for the
transaction of business. However, less than a quorum may adjourn from time to time
A vote of the majority of a quorum at a meeting is sufficient to take action.
ARTICLE VII. OFFICERS.
The Governing Board shall elect a president and vice - president from among its members
at its first meeting Thereafter, in the last meeting in each succeeding fiscal year, the
Governing Board shall elect a president and a vice - president. Each officer shall assume
the duties of his office upon election If either the president or vice - president cease to be
a member, the resulting vacancy shall be filled at the next regular meeting of the
Governing Board held after the vacancy occurs In the absence or inability of the
president to act, the vice - president acts as president. The president shall preside at and
conduct all meetings of the Governing Board. The Governing Board shall appoint a
secretary and a treasurer of the Authority who may, but need not be, a member of the
Governing Board The Governing Board may appoint such other officers as it considers
necessary
ARTICLE Vlll. POWERS.
The Authority shall have the powers common to its Member Cities and is authorized, in its
own name, to do all acts necessary to exercise such common powers to fulfill the
purposes of this Agreement referred to in Article If including, but not limited to, each of the
following
A Finance through the issuance of Certificates of Participation, or other instruments of
indebtedness, self - insurance reserve funds necessary or convenient for the
implementation of this Agreement
B Incur debts, liabilities, and obligations
18458 4 000602 -9000 8/18/98 - 4 21 PM - 5 - '9 3a
C. Acquire, hold, or dispose of real and personal property.
D Receive contributions and donations of property, funds, services, and other forms of
assistance from any source.
E Sue and be sued in its own name
F. Employ agents and employees
G Acquire, construct, manage, maintain, or operate buildings, works, or improvements
H. Lease real or personal property, including that of a Member City.
I Receive, collect, and disburse monies
J. Invest money in the treasury of the Authority in the same manner and on the same
conditions as local agencies pursuant to Government Code Section 53601
K Exercise all other powers necessary and proper to carry out the provisions of this
Agreement
L Develop and implement Risk Management Programs.
M Jointly purchase for the benefit of Member Cities, insurance, excess insurance,
reinsurance, and enter into agreements for the benefit of Member Cities, for the
purpose of transferring risk of loss to commercial insurers or reinsurers or other
insurance pools
ARTICLE IX. RISK MANAGEMENT PROGRAMS.
The Governing Board shall by resolution establish a Risk Management Program for each
Coverage Program implemented by the Authority Each Member City which elects to
participate in a Risk Management Program will automatically become a member of that
Risk Management Program
No Risk Management Program shall become operational, or possess any authority, until
the proposed Risk Management Program By -Laws have been approved by the Governing
Board The voting on the approval of By -Laws shall be restricted to members of the
Governing Board representing cities which are members of the particular Risk
Management Program . A two - thirds vote of these members is required for approval of
the By -Laws. On approval of the By -Laws, the various Risk Management Programs shall
become operational and will have all of the powers specifically delegated to them by the
Governing Board When entering into any transactions authorized by the Governing
Board, the Risk Management Program shall use the Risk Management Program title and
refer to the Authority, i.e a contract entered into by the Workers' Compensation Risk
Management Program of the Independent Cities Risk Management Authority.
13458 4 000602 -9000 6/18/98 - 4 21 PM - 6 - 02,2-,1
ARTICLE X. EM MBER CITY RESPONSIBILITIES.
Each Member City participating in a Risk Management Program shall have the following
responsibilities:
A To appoint or remove its member of the Governing Board as set forth in Article V.
B. To appoint or remove its member to the Risk Management Program(s) .
C To approve amendments to this Agreement as set forth in Article XX.
ARTICLE XI. BUDGET.
The Governing Board shall adopt an annual budget as soon as possible for the first Fiscal
Year and not later than thirty days prior to the beginning of each Fiscal Year thereafter.
ARTICLE XII. ANNUAL AUDIT AND REVIE .
The Governing Board shall cause an annual financial audit of the accounts and records to
be made by a Certified Public Accountant in compliance with California Government Code
Sections 6505 and 6505 5 or 6505.6 with respect to all receipts, disbursements, other
transactions, and entries into the books of the Authority The minimum requirements of
the audit shall be those prescribed by the State Controller for special districts under
Government Code Section 26909 and shall conform to generally accepted auditing
standards A report of each audit shall be filed as a public record with each of the Member
Cities and also with the county auditor of the county in which each of the Member Cities is
located The report shall be filed within twelve months of the fiscal year under
examination The Authority shall pay all costs of such financial audits.
ARTICL XIII. ESTABLISHMENT AND ADMINISTRATION PF FUNDS.
Funds of the Authority may be commingled for investment and administration purposes.
However, each Risk Management Program shall be accounted for separately on a full
accrual basis
Warrants shall be drawn to pay demands against the Authority. Said warrants shall be
signed by both the President, Secretary or Treasurer and an agent, employee or general
manager of the Authority.
The coverage for each Program Year of each Risk Management Program shall be as
specified in the Memorandum of Coverage or policies of insurance for that Program Year
of the Risk Management Program Subject to approval by the Governing Board, which
approval shall not be unreasonably withheld, each Member City shall have the ability to
determine in which Risk Management Program(s) it wishes to participate.
28458 4 000602 -9000 8/18/98 - 4 21 PM - 7 - 043=�
ARTICLE CI . WITHDRAWAL.
A. Any Member City which enters a Risk Management Program may withdraw from that
Risk Management Program subject to the terms and conditions as set forth in the By-
Laws of that particular Risk Management Program.
B. A Member City is no longer a party to this Agreement upon its withdrawal from all of
the Authority's Risk Management Programs.
C Any Member City which withdraws as a participant from any Risk Management
Program pursuant to Section A of this Article shall not be permitted to renew
participation in that Risk Management Program until the expiration of three years from
the date of the Member City's withdrawal
ARTICLE XV. EXPULSION.
The Governing Board may expel any Member City from a Risk Management Program at
any time for material breaches of this Agreement or the Risk Management Program By-
Laws Such expulsion must be approved by the Governing Board members representing
Member Cities in that Risk Management Program or by the vote requirements for
expulsion specified in the By -Laws
The withdrawal or expulsion of any Member City after the inception of its participation in a
Risk Management Program shall not terminate its responsibility for the years that the
Member City participated in any Risk Management Program
ARTICLE XVI. TERMINATION.
This Agreement shall continue until terminated. However, it cannot be terminated until
such time as all principal for the Certificates of Participation shall have been retired.
Thereafter, this Agreement may be terminated by vote or written consent of two- thirds of
the Member Cities provided, however, that this Agreement and the Authority shall continue
to exist for the purposes of disposing all claims, the distribution of assets, and any other
functions necessary to conclude the affairs of the Authority
Upon termination of this Agreement, all assets of the Authority shall be distributed only
among the Member Cities that have been participants in its Risk Management Programs,
including any of those Member Cities which previously withdrew or were expelled pursuant
to Articles XIV and XV of this Agreement, in accordance with and proportionate to their net
premium payments made during the term of this Agreement. The Governing Board shall
determine such distribution within six months after the last claim covered by this
Agreement has been finalized.
The Governing Board is vested with all powers of the Authority for the purpose of
concluding and dissolving the business affairs of the Authority. These powers shall
include the power to require those Member Cities which were Risk Management Program
participants at the time of any particular occurrence which was covered or alleged to be
18458 4 000602 -9000 8/18/98 - 4 21 PM - 8 - 933
covered under the Memorandum(s) of Coverage or policies of insurance to pay their share
of any additional amount of premium deemed necessary by the Governing Board for the
final disposition of all claims and expenses associated with such loss
ARTICLE )XV I. NEW MEMBERS.
With the approval of two - thirds of the Governing Board, any qualified city may become a
party to this Agreement. Continuing or new membership is restricted to cities which are
members of the Independent Cities Association and are located in the State of California
A city requesting membership shall apply by presenting to the Authority a resolution of the
City Council approving this Agreement, as amended, and the individual Risk Management
Program By -Laws that the city intends to join The date that the applying city will become
a Member City will be determined by the Governing Board
ARTICLE XVIII. LIABILITY OF THE AUTHORITY.
Each Member City agrees to indemnify and save the Authority and all other Member Cities
harmless from and against all claims, losses, and damages, including legal fees and
expenses, arising out of any breach or default on the part of such Member City in
performance of any of its obligations under this Agreement, or any act or negligence of
such Member City or any of its agents, contractors, servants, employees or licensees with
respect to this Agreement No indemnification is made under this Section for claims,
losses or damages, including legal fees and expenses, arising out of the willful
misconduct, negligence or breach of duty under this Agreement by the Authority or a
Member City or their officers, employees, agents or contractors.
The Representatives to the Governing Board and to each of the Risk Management
Programs and any officer, employee, contractor, or agent of the Authority shall use
ordinary care and reasonable diligence in the exercise of their power and in the
performance of their duties under this Agreement
Funds of the Authority may be used to defend, indemnify, and hold harmless the Authority
and any member of the Governing Board, any member of a Risk Management Program ,
and any employee of the Authority for their actions taken within the scope of their duties
while acting on behalf of the Authority Nothing herein shall limit the right of the Authority
to purchase insurance to provide such coverage as is hereinabove set forth.
ARTICLE XIX. NOTICES.
Notices under this Agreement shall be sufficient if delivered to the office of the City Clerk
of the Member Cities
ARTICLE .XX. AMENDMENTS TO THIS AGREEMENT AND PROGRAM BY -LAWS.
This Agreement may be amended at any time by vote of two- thirds of the Member Cities
acting through their City Council Amendments to the individual Risk Management
Program By -Laws require two -third vote of the Governing Board members representing
18458 4 000602 -9000 8/18/98 - 4 21 PM - 9 - c�234
cities which are members of that Risk Management Program.
ARTICLE XXI. SEVERABILITY.
Should any portion, term, condition, or provision of this Agreement be decided by a court
of competent jurisdiction to be illegal or in conflict with any law of the State of California, or
be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions,
terms, conditions, and provisions shall not be affected thereby
ARTICLE 0X11. AGREEMENT COMPLETE.
The foregoing constitutes the full and complete Agreement of the parties There are no
oral understandings or agreements not set forth in writing herein.
ARTICLE XXIII. TERM QE AGREEMENT.
This amended Agreement shall become effective upon the Authority receiving notice of
the approval by the City Council of two- thirds of the Member Cities.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year first written above.
Executed before me this
day of
City of
M_
Title
199_
(City Seal)
City Clerk
City of
18458 4 000602.9000 8/18/98 - 4 21 PM _10-
INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY
MEMBER CITIES
1
Alhambra
16
Hermosa Beach
2
Arcadia
17.
Huntington Park
3
Azusa
18.
Indio
4.
Baldwin Park
19
Inglewood
5
Bell
20
Lynwood
6
Chino
21.
Manhattan Beach
7
Colton
22
Monrovia
8
Culver City
23.
Monterey Park
9
Downey
24.
Redondo Beach
10
El Monte
25.
San Fernando
11.
E( Segundo
26.
South Gate
12
Fullerton
27.
Upland
13
Gardena
28.
Vernon
14
Glendora
29.
West Covina
15
Hawthorne
30.
Whittier
18458 4 000602 -9000 8/18/98 - 4 21 PM - 11 - C�3(0
EL SEGUNDO CITY COUNCIL MEETING DATE December 1, 1998
AGENDA ITEM STATEMENT AGENDA HEADING New Business —City Attorney
AGENDA DESCRIPTION
Receive and File item regarding a Risk Management Committee to review City contract and
insurance issues
RECOMMENDED COUNCIL ACTION
Receive and File item regarding review of City contract and insurance issues
INTRODUCTION AND BACKGROUND'
During the past year the responsibility of reviewing contracts for ensuring compliance with insurance
requirements was centralized in the City Clerk's office At its August 4, 1998 meeting, the City Council
approved the City Clerk's request for an additional position for purposes of contract compliance review
DISCUSSION
As part of the Council's action, the Council directed the City Attorney to implement a more formal risk
management process for reviewing contracts and general insurance issues During the past several
months Councilmember McDowell, the City Clerk, the City Manager and the City Attorney have
discussed the implementation of the process The City's insurance authority, the Independent Cities Risk
Management Authority, recommends that cities appoint committees to review and monitor contract and
insurance issues
Accordingly a Risk Management Committee comprised of Councilmember McDowell, the City Clerk,
the City Manager or her designee, the City Attorney and Chris Millard (the City's claim adjuster from
Colen & Lee) will address the following issues
Contract Insurance Requirements The Committee will meet monthly to review the City's general
insurance requirements to determine whether such adequately protect the City The Committee will also
be responsible for making determinations as to when the City's general insurance requirements are too
onerous for specific contracts and deciding how the requirements can be lessened In those cases where
the contract is to be submitted to the Council, the Committee will make a recommendation to the
Council Otherwise, the Committee will make the determination
City Property Insurance The Committee will review the insurance which the City has on property it
owns and make recommendations to the Council where appropriate to modify the City's coverage
Claims Processing The Committee will review the City's claim handling procedures and modify the
procedures where appropriate
General Contracting Procedures The Committee will review the City's general procedures for issuing
purchase orders, requests for proposals, public works contracts and professional services and adjust the
procedures as necessary to better protect the City's interests
It is contemplated that the Committee will issue quarterly progress reports to the City Council
;37
15
MOVED by Councilmember McDowell SECONDED by Councilmember Gaines to award
Contract No 2615 to Landis & Staefa, Inc , Alternative No 1, for an Energy Services Performance
Contracting Program (contract amount = $2,171,979), with further review of financing in
approximately two years MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0.
Councilmember Wernick was absent
C. UNFINISHED BUSINESS -
Staff recommendation to provide staffing to fill the function of centralized procurement within the
Finance Department in the amount estimated at $28,544 for the 1998 -99 Budget (Annual fiscal
impact of $106,140 which is expected to be offset by cost savings and reduced use of legal
services )
Gavin Curran, Assistant Finance Director, gave a brief staff report
City Attorney Mark Hensley read the following
RESOLUTION NO. 4081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, ESTABLISHING A SALARY RANGE FOR THE JOB
CLASSIFICATION OF PURCHASING AGENT.
MOVED by Councilmember Gaines, SECONDED by Mayor ProTem Jacobs to direct the Human
Resources Department to implement the class specification and retain the positron of Purchasing
Agent within the Business Services Division of the Finance Department This action will result in
an increase of one person in the Finance Department and a budget impact of $28,544 for the 1998-
99 fiscal year ending September 30, 1999, and adopt Resolution No 4081 MOTION PASSED BY
UNANIMOUS VOICE VOTE. 410. Councilmember Wermck was absent
2 Staff recommends that City Council modify their previous 1998 -99 budget action which authorized
an increase of one position within the City Clerk' s office, and adjust the overall staff level by a net
reduction of one part -time ( 5) position for a cost savings of $16,368 during the next fiscal year
MOVED by Mayor ProTem Jacobs, SECONDED by Councilmember McDowell, to modify,+
approve, and authorize Human Resources to retain the services of one full -time Office Specialist
assigned to the City Clerk s Office for the primary purpose of contract management MOTION
PASSED BY UNANIMOUS VOICE VOTE. 410. Councilmember Wermck was absent
s e consensus of Council to review the question of extending this positron to full -time at a
later date
Minutes
q Q City Council Regular Meeting
p/ O August 4, 1998
Page 4
City of El Segtcndo
Inter - Departmental Correspondence
Date- November 17, 1998
To: Mayor and City Council
From- Kelly McDowell, Councilmember
Subject- Reduction of Fee Required to Appeal Zoning Decisions Concerning a Citizen's
Principal Residence
There is an equity issue that I would like the City to consider At present a fee in the amount of $450 is
chaiged to anyone appealing a zoning decision to the City Council A developer appealing a decision
concerning a variance for a shopping center would pay the same fee as a citizen appealing an adverse
result concerning a proposed addition to a single - family dwelling
I would like the City Council to reduce the applicable fee from $450 to $50 in the following instances
only
A Kind of Property Eligible Only a citizen's principal residence would be
eligible for the reduced appeal fee Eligibility would not be affected by whether or not the
citizen owns the property or, in the unusual case, occupies it as a tenant Properties where a
citizen occupies one unit in a multi -unit building and accepts rent from tenant(s) of the other
unit(s) would not be eligible unless it could be shown that resolution of the appeal favorably to
the citizen would only affect the unit he or she occupies Properties zoned commercial or
industrial would not be eligible for the reduced fee in any circumstance
B. Principal Residences Owned By Family Trusts A citizen's principal
residence for which title is held by a family trust or other business entity in which the citizen and
his or her family or heirs hold all of the beneficial interests would also be eligible for the reduced
appeal fee
C. No Distinction Regarding Kind of Relief Sought or Which Party Initiated
Matter No distinction would be made as to the kind o relief sought or whether the citizen, the
government or another party initiated the matter Thus, an appeal from government enforcement
actions directed against a citizen's principal residence would be eligible for the reduced fee
I request your concurrence in resolving this fee issue In discussions with the City Manager, staff could
begin the process immediately
C� B9 16
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL SEGUNDO, CALIFORNIA REDUCING
APPEAL FEES FOR ZONING DECISIONS
DIRECTLY AFFECTING A CITIZEN'S PRINCIPAL
RESIDENCE
WHEREAS, pursuant to Resolution No 3617, the City of LI Segundo ( "City ")
currently imposes the following fees for appeals of zoning decisions by the Directoi of
Planning and Building Safety and /or the Planning Commission
Piolect Size
Anneal Fee
Single - family Residential less than 10 Units $170
Multi -family Residential less than or equal to 6 Units $170
Single -family Residential greater than or equal to 10 Units $235
Multi -family Residential greater than 6 Units $235
Commercial /Industrial less than 15,000 square feet $235
Commercial /Industrial greater than 15,000 square feet $460
WHEREAS, in order to encourage public participation in the land use process, the
City Council finds that it is in the interest of the public health, safety and general welfare
to reduce appeal fees for zoning decisions involving a citizen's of citizens' principal
residence to fifty dollars ($50 00)
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES RESOLVE AS FOLLOWS
SECTION 1 Fee The City Council hereby amends Resolution 3617 and
approves and adopts a fee of fifty dollars ($5000) for appeals of zoning decisions
involving an appealing party's principal residence
SECTION 2 Applicability The reduced fee unposed pursuant to this Resolution
shall only apply as follows
A The appealed zoning decision must directly apply to the appealing party's
current principal residence at the time of filing of the appeal The
appealing party may be required to submit proof of current iesidence in
order to qualify for a reduced fee pursuant to this Resolution
RIAOI U I ION NO
IMAX ING APPI AI 1 I LS 1 OR
ZONING DLCISIONti DIRLC I LY
q / , AFFFC FINIS [ 1117LN'S
o(i PRINCIPAL RESIDLNCE
PAOI NO I
B As long as the appealing party resides in the property that is subject to the
decision being appealed, this Resolution shall apply regardless of whether
the appealing party is an owner or tenant of the property In situations
where the appealing party occupies one unit in a multi -unit building and
accepts rent from tenant(s) of other units, this Resolution shall not apply
unless it can be shown by the appealing party that Iesolutson of the appeal
favorably to the appealing party would only affect the unit the appealing
party occupies An appealing party's principal residence for which title is
held by a family trust or other business entity in which the appealing party
and his or her immediate family or heirs hold all of the beneficial uiteicsts
would also be eligible for the seduced appeal fee pursuant to this
Resolution
C This Resolution applies regaidless of the kind of rebel sought pursuant to
the appeal and regardless of whether the appealing party, the City, or any
other party initiated the underlying zoning action being appealed
D Properties zoned for commercial or industrial uses shall not be eligible for
a reduced fee under any circumstances
SECTION 3 Certification The City Clerk shall certify the passage and
adoption of this Resolution as required by law
RLSOI U ION NO
RLDU( INU APPI AL FI I S FOR
ZONING DECISIONS DIRFC'ILY
p I Al FEC I ING CITI /_EN'S
o[ PRINCIPAL RESIDLNCF
PAUF NO 2
PASSED, APPROVED AND ADOPTED on this I" day of December, 1998
Mike Gordon, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
1, Cindy Mortesen, City Clerk of the City of El Segundo, California, do heleby certify
that the whole number of members of the City Council of said City is five, that the
foiegomg Resolution No was duly passed and adopted by said City Council,
approved and signed by the Mayor and attested to by the City Clerk, all at a regulai
meeting of said Council held on the I" day of December, 1998, and the same was so
passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPRO AS F RM
ark Hensley, City Atto
RLSOLU I ION NO
RFDUC ING APPLAL 1 I 1 S FOR
ZONING DECISIONS DIRT CILY
AFFEC I INC CI I IZEN'S
Chu a PRINCIPAL RLSIDFNCE
, ! PAGE NO 3
