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1998 AUG 04 CC PACKETAomb6 AGENDA
CIO`
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark
✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting.
Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public
Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent,
if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office
at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general
description of the business to be transacted or discussed at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, August 4, 1998 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Councilmember Nancy Wernick
ROLL CALL
PUBLIC COMMUNICATIONS - s Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et sue.) for the purposes of conferring with the City's
Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Gov't Code §54957 (Personnel); and /or conferring with the City's
Labor Negotiators as follows:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) -
1 . In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014
2. Hill v. City of El Segundo, LASC Case No. YC 030986
3. Hughes v. City of El Segundo, LASC Case No. BC 185210
4. Senior v. City of El Segundo, WCAB Unassigned
5. Mosleh & Greffon v. City of El Segundo, LASC Case No. YC 025903
6. Fenwick v. Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los Angeles No.
BSO44667.
7. El Segundo v. Kilroy, LASC Case No. YC 031166 i
O'ir�l
08- 04- 98.5pm
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b):-ml- potential case (no further public
statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -5- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Status of City Manager recruitment.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - Meet with
negotiator for the General Employees Association (El Segundo City Employees Association) and negotiator
for the unrepresented employees.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
SPECIAL ORDERS OF BUSINESS -
Interview candidates for Planning Commission and Community Cable Advisory Committee.
Recommendation - Interview and announce appointments.
PUBLIC COMMUNICATIONS - (Related to Cily Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
ADJOURNMENT
POSTED:
DATE �0
TIME S
NAME
2
08- 04- 98.5pm
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check
mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the
meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed
during Public Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you
represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief
general description of the business to be transacted or discussed at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 4,1998 - 7:00 P.M.
Next Resolution # 4079
Next Ordinance # 1288
CALL TO ORDER
INVOCATION - Rev. Alexei Smith, Saint Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE - Councilmember Nancy Wernick
PRESENTATIONS -
Commendations recognizing theTeen Center's REACT (Recreation Event & Activity
Committee for Teens) 1998 Scholarship winners, Derek Ernest, who will be attending Harbor
College, Jessica Hancock, who will be attending Cuesta College in San Luis Obispo, and
Tiffany Corallo, who will be attending UC Davis.
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only.
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS -
Public hearing and authorization for the City Manager or his /her designee to commence with
the sale of the City owned property located at 160 South Sepulveda Blvd.
Recommendation -
1) Open public hearing.
2) Read Resolution by title only.
3) Adopt resolution.
2. Public Hearing and a Resolution of the City of El Segundo, California, finding the City to be
in conformance with the Congestion Management Program (CMP) and adopting the CMP
Local Implementation Report, in accordance with California Government Code Section
65089.
Recommendation -
1) Hold public hearing.
2) Read Resolution by title only.
3) Adopt Resolution.
3. Public Hearing concerning City of El Segundo Energy Services Performance Contracting
Program and award of contract to Landis & Staefa Inc (contract amount = $1,641,452.00).
Recommendation -
1) Open public hearing.
2) Discussion.
3) Award contract to Landis & Staefa, Inc., and authorize the Mayor to execute the
agreement.
C. UNFINISHED BUSINESS -
Staff recommendation to provide staffing to fill the function of centralized procurement
within the Finance Department in the amount estimated at $28,544 for the 1998 -99 Budget.
(Annual fiscal impact of $106,140 which is expected to be offset by cost savings and reduced
use of leeal services.)
Recommendation - City Council direct the Human Resources Department to implement
the class specification and retain the position of Purchasing Agent within the Finance
Department in the Business Services Division. This action will result in an increase in
one person in the Finance Department and result in a budget impact of $28,544 for the
1998 -99 fiscal year which will end on September 30, 1999. Adopt Resolution.
2. Staff recommends that City Council modify their previous 1998 -99 budget action which
authorized an increase of one position within the City Clerk's office and adjust the overall
staff level by a net reduction of one part-time (5) position for a cost savings of $16,368
during the next fiscal year.
Recommendation - Modify, approve, and authorize Human Resources to retain the
services of one full -time Office Specialist assigned to the City Clerk's Office for the
primary purpose of contract management.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
Appointments made by the City Council on Tuesday, August 4, 1998 to Committees,
Commissions and Boards.
Recommendation - Announce the appointments and respective terms of office, to
Committees, Commissions and Boards.
2. Revised bud eg t and operational format for the Lakes at El Segundo Restaurant.
Recommendation - Approve revised budget and operational format for the Lakes at El
Segundo Restaurant.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business.
Warrant Numbers 249072 - 249339 on Demand Register Summary Number 02 in total amount
of $1,663,214.97, Warrant Numbers 249343 - 249425 on Demand Register Summary Number
30 in total amount of $153,074.12, and Wire Transfers in the amount of $552,634.03.
Recommendation - Approve Warrant Demand Registers and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
07/15/98 to 07/28/98.
2. City Council meeting minutes of July 21 1998
Recommendation - Approval.
Agreement providing for three year Memorandum of Understanding between the City Council
and the El Segundo City Employees Association. Fiscal Impact: $272,305 first year total
compensation cost. Funds are available in the City's 1998/99 Fiscal Year Operating Budget
for the first year 5% salary increase
Recommendation -
1) Approve the Agreement.
2) Adopt Resolution.
4. Proposed revisions to the class specification for the mid - management job classification of
Deputy Cit y Clerk.
Recommendation - Approve the class specification.
Examination12lans for designated Personnel Merit System Job Classifications.
Recommendation - Approve the examination plans.
6. Proposed class specification and resolution establishing a monthly salary range for the new
job classification of Senior Accountant. Fiscal Impact: Funding for the one position job
classification is contained in the Fiscal Year 1998 -99 Operating Budget.
Recommendation -
1) Approve Class Specification.
2) Adopt Resolution.
7. Resolution of the City Council rescinding Resolution Number 3996, and adopting a new
resolution approving a new Conflict of Interest Code.
Recommendation - Approve new Conflict of Interest Resolution.
8. Adoption of plans and specifications for construction of a storm drain in the 500 block of
Washington Street Pr iect No PW 98 -4 (estimated cost = $150,000.00).
Recommendation - Adopt plans and specifications and authorize staff to advertise the
project for receipt of construction bids.
9. Award of contract for the improvements to the City parking lot at Main Street and Mariposa
Avenue Project No PW 97 -25 (contract amount $56.906.36).
Recommendation -
1) Approve a transfer of $28,000.00 of savings from the recently completed fiscal
year 1997 -98 Sewer Main Repair project.
2) Award contract to the lowest responsible bidder Century Paving, Inc., in the
amount of $56,906.36.
3) Authorize the Mayor to execute the standard public works construction
agreement after approval as to form by the City Attorney.
4) Authorize staff to request payment of $3,000.00 for the project from the El
Segundo High School car wash organizers.
10. Award of contract for the construction of sidewalks north of the Douglas Street Green Line
Station (contract amount $239,300.00).
Recommendation -
1) Reject the apparent low bid by Lobana Engineering as being non - responsive.
2) Award contract to the qualified low bidder, Damon Construction Company, in
the amount of $239,300.00.
4
001)016
3) Authorize the Mayor to execute the standard public works construction
agreement after approval as to form by the City Attorney.
4) Authorize staff to retain Hayer Consultants to provide construction inspection
services at $38 /hour for a not to exceed amount of $20,000.00.
5) Allocate $13,000.00 to the project from the City's Transportation Development
Act (TDA) apportionment.
11. Authorization of $172,952.49 payment to the Metropolitan Transportation Authority (MTA)
for preliminary engineering/environmental assessment performed by the MTA regarding the
Del Norte Green Line Station.
Recommendation -
1) Allocate $172,952.49 from General Fund reserves.
2) Authorize payment of $172,952.49 to the MTA.
3) Authorize the City Attorney to continue the efforts to recover these costs from
Kilroy Airport Associates.
12. Disposal of surplus vehicles and equipment
Recommendation - Declare vehicles and equipment surplus and authorize staff to have
items sold at auction, or sell for scrap as recommended. In addition, requesting
permission from City Council to allow General Services Manager and Business Services
Manager to properly dispose of any items which do not have any salvage value (i.e., a
broken chair) when deemed necessary. Staff will destroy those unsalvageable items to
prevent any unnecessary liability to the City.
13. Purchase of FrameRate "Millennium" Bulletin Board System (Fiscal Impact: $42.359).
Recommendation - Approve FrameRate Corporation as sole source vendor for purchase
of " Millenium" Bulletin Board System at $42,359 from the 1998/99 budget.
14. Approval of Service Agreement with the City of Redondo Beach/South Bay Youth Project, to
provide counseling services to El Segundo youth and families between September 8, 1998 and
June 30 1999 at a cost of $27,498.
Recommendation - Approve Service Agreement and authorize the Mayor to sign Service
Agreement with the City of Redondo Beach /South Bay Youth Project.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS - CITY MANAGER - NONE
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
5
0 r1,1
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilmember McDowell - NONE
Councilmember Gaines - NONE
Councilmember Wernick - NONE
Mayor Pro Tem Jacobs - NONE
Mayor Gordon -
Authorization to retain Gladstein & Associates to complete the Downtown Visioning
Project
Recommendation - Authorize the City Manager to retain Gladstein & Associates
to complete the Downtown Visioning Project as described in the staff report
dated May 19, 1998 with the contract approved as to form by the City Attorney.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec. 54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and/or existing litigation; and /or discussing
matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
Continuation of matters listed on the City Council Agenda for 5:00 p.m., August 4, 1998 under "Closed
Session" (if needed).
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT in Memory of Della Wise
POSTED:
DATE: d�
TIME:
NAME:
08- 04 -98.ag
CITY OF EL SEGUNDO
INTER - DEPARTMENT MEMORANDUM
DATE July 27, 1998
TO Tim Grimmond
Acting City Manager
FROM Bellur Devaraj
City Engineer kka
SUBJECT Potential Conflict of Interest Items -
City Council Meeting of August 4, 1998
Is the project within 300 feet of a business or
property owned by a City Council member?
BKD:dr
cc: Ed Schroder, Director of Public Works
NAMEMOSZONFLICT.AUG
Mayor
Mayor
Council
Council
Council
Agenda Item
Mike
Pro Tern
Member
Member
Member
Gordon
Sandra
Nancy
John
Kelly
Jacobs
Wernick
Gaines
McDowell
Award of contract for the construction of sidewalks north of
No
No
No
No
No
the Douglas Street Green Line Station.
Award of contract for the improvements to the City Parking
No
No
No
No
No
Lot at Main Street and Mariposa Avenue
Adoption of plans and specifications for the construction of
No
No
No
Yes
Yes
a storm drain in the 500 block of Washington Street.
BKD:dr
cc: Ed Schroder, Director of Public Works
NAMEMOSZONFLICT.AUG
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: Aug. 4, 1998
AGENDA HEADING: -"opeciai, order of Business
Public hearing and authorization for the City Manager or his /her designee to commence with the sale of the
City owned property located at 160 South Sepulveda Blvd.
RECOMMENDED COUNCIL ACTION:
1) Open public hearing; and
2) Approve and adopt attached resolution.
INTRODUCTION AND BACKGROUND:
On February 3, 1998, the City Council initiated the process to sell City owned land near the southeast corner
of Sepulveda and El Segundo Boulevards (see attachment). For reference purposes, the subject property
contains a gross land area of 0.916 acre or 39,901 square feet and is presently utilized as a parking lot for
the North Village Shopping Center. On April 9, 1998, the Planning Commission made a finding (per
Government Code 65402) that the proposed disposition was consistent with the 1992 El Segundo General
Plan, as amended. In addition, a notice of the disposition was sent to all to all affected governmental agencies
(per Government Code 54220).
DISCUSSION:
In response to a request from the Anthony Brent Corporation (the current lessee) to purchase the subject
property, and the subsequent authorization by the City Council to proceed, staff has completed the disposition
process as required by Government Code 54220 and 65402. Following approval of the attached resolution,
staff will complete the property sale at the fair market value as established by R.P. Laurain & Associates.
ATTACHED SUPPORTING DOCUMENTS:
City Council staff report dated February 3, 1998.
Resolution #
FISCAL IMPACT: Approximately $265,000 in revenue.
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
N/A
N/A Date:
NA
No
ORIG - Date: 7/27/98
BY:
TAKEN:
Date: 7/27/98
>fD -1
EL SEGUNDO CITY COUNCIL MEETING DATE: February 3, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION: Authorization to initiate the process to sell City owned property near the southeast
corner of Sepulveda and El Segundo Boulevards. Fiscal Impact: approximately $265,000 of revenue.
RECOMMENDED COUNCIL ACTION: Approve the recommended procedure to sell City owned property and
direct staff to take the following steps:
1. Schedule a review by the Planning Commission to determine that the sale of the subject property is
consistent with the goals and policies of the General Plan per Government Code 65402.
2. Offer property to other governmental agencies per Government Code 54220:
a) Any "low income housing providers" as set forth in Health and Safety Code section 50079 and
under whose jurisdiction the property would be located;
b) Any moderate income "housing sponsors" as set forth in Health and Safety Code section 50074
and under whose jurisdiction the property would be located;
C) Any parks and recreation department within both the City and County of Los Angeles;
d) Any regional park authority under whose jurisdiction the property would be located;
e) The State Resources Agency.
3. Prepare a resolution for City Council consideration authorizing the intent to sell the property and noticing
a specific time and public hearing for the sale.
INTRODUCTION AND BACKGROUND:
(See Paae 2)
DISCUSSION: In response to Mr. Brent's request and subsequent authorization by the City Council to proceed,
staff reviewed the Government Code to determine the appropriate land sale process which is outlined above. It
is anticipated that the procedure will require approximately six months. Given the size, configuration, numerous
easements, and the fact that the majority of the property is currently utilized as a parking lot for the North Village
Shopping Center, it is unlikely that there will be any public interest in the property. However, Mr. Brent has
conveyed a strong interest in purchasing the property as it is key to the successful operation of his shopping
center.
ATTACHED SUPPORTING DOCUMENTS: Letter dated October 21, 1997, from Anthony Brent Corporation and
Amendment to Lease (No. 3) dated November 18, 1997.
FISCAL IMPACT: Approximately $265,000 in revenue.
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested: $0
Proiect/Account Budget: N/A
Proiect/Account Balance: N/A Date:
Account Number: N/A
Project Phase: N/A
Appropriation Required - Yes_ No X
ORIGINATED: Date:
James Hansen' �-
REVIEWED BY:
James W. rn , City Ma
ACTION T
Date:
F^a -a.
0 01 1) , Jf
Page 2
INTRODUCTION AND BACKGROUND:
The City received a request from the Anthony Brent Corporation on October 21, 1997, to extend the existing
lease of City owned property adjacent to the North Village Shopping Center (attached). For reference purposes,
the subject property, located near the southeast corner of El Segundo and Sepulveda Blvds., contains a gross
land area of 0.916 acres or 39,901 square feet. The major portion of the irregularly shaped site is covered with
an asphalt paved parking lot which provides parking for the shopping center. On November 18, 1997, the City
Council considered the request and authorized the current ground lease for 30 years or February 28, 2028
(attached). The appraisal established the total land value at $265,000 with an annual rent @ 9% or $23,850.
During the process, Mr. Brent expressed an interest in purchasing the property at such time as the City was in a
position to complete the sale.
L-D--3
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: City Manager
AGENDA DESCRIPTION: Amendment to an existing lease with the Anthony Brent Corporation for property
located at the southeast corner of 5-1 Segundo and Sepulveda Blvds. Fiscal Impact: $23,850 of revenue per
year.
RECOMMENDED COUNCIL ACTION: Approve the lease amendment and authorize the Mayor to execute
same on behalf of the City.
INTRODUCTION AND BACKGROUND: The City received a request from the Anthony Brent Corporation on
July 23, 1997, and a subsequent letter on October 21, 1997, to extend the existing lease of a City owned property
adjacent to the North Village Shopping Center (attached). For reference purposes, the subject property, located
near the southeast comer of El Segundo and Sepulveda Blvds., contains a gross land area of 0.916 acre or
39,901 square feet. The major portion of the irregularly shaped site is covered with an asphalt paved parking lot
which provides parking for the shopping center.
Specifically, Mr. Brent, has requested that the current ground lease (effective until January 31, 2005) be
extended to a overall lease term of thirty (30) years or February 28, 2028, The extension will satisfy a
requirement of his lender and allow him to refinance the shopping center property (attached). Mr. Brent has also
expressed a desire to purchase the property at such time as the City is in a position to complete the sale.
DISCUSSION: In response to the above request, an appraisal was completed on the subject property by R.P.
Laurain $ Associates. The appraisal and a subsequent amendment dated November 3, 1997, established the
total land value at $265,000 with an annual rent @ 9% or $23,850. The attached lease amendment reflects the
current value established by the appraisal which is an increase of $11,850 of revenue annually over the previous
terms.
ATTACHED SUPPORTING DOCUMENTS: Letters dated July 23, 1997 and October 21, 1997 from Anthony
Brent Corporation, Letter dated August 8, 1997 from Midland Data Systems. Current lease dated September 20,
1994; amended lease #1 dated January 17, 1995; amended lease #2 dated November 7, 1995; and amendment
#3.
FISCAL IMPACT:
(Check one) Operating Budget $23.850 (revenue) Capital Improv. Budget:
Amount Requested: $0
Project Account Budget: N/A
Project/Account Balance: N/A
Account Number: N/A
Project Phase: N/A
Appropriation Required - Yes No x
ORIGINATED: Date: 1111,317
Director of Economic Develo
BY:
James W. Morrison, City Manager
ACTION TAKEN:
ent
Date:
E'er- -4
0 0':►1
RECORDING REQUESTED BY
CITY ATTORNEY
When recorded mail to
CITY CLERK
City of E1 Segundo
350 Main Street
E1 Segundo, California 90245
310) 607 -2201
City of E1 Segundo
Contract No. 2363C
AMENDMENT TO LEASE AGREEMENT (NO. 3)
This AMENDMENT TO LEASE AGREEMENT is made and entered
into this 18th day of November , 1997, by and between the City
of E1 Segun o Lessor ") and Project One- Fifty, a California
general partnership ( "Lessee ").
WHEREAS, Lessor and Lessee entered into a Lease
Agreement ( "Lease Agreement ") dated September 20, 1994, recorded
in the Official Records of Los Angeles County, California, #94-
2014838; which Lease Agreement;
WHEREAS, Lessor and Lessee entered into an Amendment to
Lease Agreement ( "First Amendment ") dated January 17, 1995, which
amendment amended paragraph 2 of the Lease Agreement relating to
the term of the lease;
fi.
WHEREAV,.Lessor and Lessee entered into an Amendment to
Lease Agreement No. 2 ( "Second Amendment ") dated November 7, 1995,
which amendment added a paragraph 20 to the Lease Agreement
relating to parking on the premises;
WHEREAS, Lessor and Lessee desire to extend the term of
the lease and amend the provisions of the lease relating to rent;
NOW, THEREFORE, the parties hereto agree to Amend
paragraphs 2 and 4 of the Lease Agreement to read as follows:
2. TERM. The term of.the Lease Agreement shall
expire on February 28, 2028.
4. RENT. Lessee shall pay as rent for said Leased
Property, the base rent of $23,850.00, which sum
is due and payable upon execution of the Amendment
to Lease Agreement (No. 3), and each year annually
on the said execution date, at the offices of the
Lessor. At the end of each ten (10) year period
E-Z --5-
G0')1
City of El Segundo
Contract No. 2363C
following the execution date of the Amendment to
Lease Agreement No. 3), the total land value, of
the subject property shall be appraised by an
appraising firm agreed to by the parties and paid
for by Lessee. The base year rent shall then be
recalculated to be nine percent (9 %) of the
appraised value of the subject property.
In addition, the base rent shall automatically
increase each year by a percentage which shall be
equal to the percentage increase of the Consumer
Price Index as shall be reflected in the most
recent report of consumer prices for the Los
Angeles /Long Beach Standard Metropolitan
Statistical Area ( "CPI") using September 1997 as
the base year. The rent shall not be decreased by
any decrease in the CPI.
All other terms and conditions of the Lease Agreement dated
September 20, 1994, the First Amendment dated January 17, 1995 and
the Second Amendment dated November 7, 1995 shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this
Amendment to Lease Agreement the day and year first above written.
&�07706
)-
APPROVED AS TO FORM:
City Attorney
CITY OF EL SEGUNDO
i
By;
MAYOR
PROJECT ONE -FIFTY
A California general
partnership
By:
ED-
: 0 �1
ANTHONY BRENT CORPORATION
9665 Wilshire Boulevard, Suite 220
Beverly Hills, California 90212
Phone: (310) 247 -7171
Fax: (310) 247 -7172
October Z i , 1997
Via facsiniile (310) 322 -7137
Mr. Jim Morrison, City Manager
City of El I Scgundo
350 Main treet
El Segundo, CA 90245
PROPERTY LOCATED AT 140 S. SEPULVEDA BOULEVARD,
EL SEGUNDO, CA
Dear Mr. I4orrison,
I enjoyed Meeting with you and Jim Hansen today, and our discussion relative to the purchase
of the subj�ct property by Project One -Fifty.
This letter Shall confirm that it is Project Otte- Fifty's intention to purchase the subject property
as soon as ache City of El Segundo is in a position to complete a sale.
As you ad ised, there are certain procedures the city must satisfy before a sale can be finalized,
which will imost likely .snake it impossible to close a transaction on or before February 28, 1998,
the due dai of our existing loan on the shopping center adjoining the subject property.
In view of'Ithe sale transaction being delayed to some time beyond February 28, 1998, we are
hereby requesting that the expiration date ( January 31, 2005 ) of the existing Ground Lease on
the subject property, between Project One- Fifity and the City of El Segundo, be extended to
February 2 , 2028. This will add approximately twenty three (23) years to the Ground Lease,
' �` ✓ making the ioverall lease term thirty (30) years, which will satisfy our lender's requirements and
allow us to iefinance our shopping center property. (Please refer to Midland Loan Services letter
enclosed, dited August 8, 1997.)
As we discussed, this will only be a temporary arrangement until we purchase the property which
should occur within the next approximate six month period.
Many du ki for your help and assistance concerning this matter.
i
Yours truly]
ANiO gB T O ORATION
' �—%
ANTHO
AB.x
FILM RSWOP1 30N.000 U ��
RESOLUTION NO.
A RESOLUTION OF THE CITYCOUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA DECLARING REAL
PROPERTY LOCATED AT 160 SOUTH SEPULVEDA, EL
SEGUNDO TO BE SURPLUS PROPERTY AND
ORDERING ITS SALE
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1: The City Council of the City of El Segundo (hereafter "City ") hereby finds,
determines and declares as follows:
a. The City of El Segundo owns the property located at 160 South Sepulveda
Boulevard, El Segundo, California, located near the southeast corner of El
Segundo and Sepulveda Boulevards (hereafter "Property"). The major portion of
the property is covered with an asphalt -paved parking lot, which provides
parking for the adjacent shopping center. A legal description of the Property,
which consists of approximately thirty nine thousand, nine hundred and one
(39,901) square feet as shown on Parcel Map No. 17749, recorded in Book 207,
Page 58, in the office of the County Recorder of the County of Los Angeles,
State of California, is attached hereto as Exhibit "A" and incorporated herein by
this reference.
b. The Property is no longer necessary for the City's use and its sale will provide a
public benefit to the City for including, but not limited to, the following reasons:
the proceeds of the sale of the Property will provide the City with additional
revenues to address other public needs within the City.
C. The Property has previously been offered for sale as required by state law.
d. An appraisal for the subject property was previously prepared by R.P. Laurain &
Associates establishing the fair market value for the property.
The El Segundo Planning Commission has previously found that the proposed
sale is consistent with the General Plan.
SECTION 2. The City Council of the City hereby authorizes the City Manager or his /her
designee to commence with the sale of the Property, subject to Council approval of the sale
price and other terms of sale.
SECTION 3: The City Clerk shall certify to the passage and the adoption of this
Resolution; shall enter the same in the book of original resolutions of said City; and shall make a
minute of the passage and adoption thereof in the records of the proceedings of the City Council
of said City, in the minutes of the meeting at which the same is passed and adopted.
RESOLUTION NO.
DECLARING 160 S. SEPULVEDA
SURPLUS /ORDERING SALE -1 Eb
v i
PASSED, APPROVED AND ADOPTED this day of , 1998
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing Resolution
No. was duly passed and adopted by said City Council, approved and signed by the Mayor
of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council
held on the day of 1998, and the same was so passed and adopted by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. I-jensley, City Attorney
E112)° 7
RESOLUTION NO.
DECLARING 160 S. SEPULVEDA
SURPLUS /ORDERING SALE -2-
l)
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Public Hearing and a Resolution of the City of El Segundo, California, finding the City to be in conformance with
the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in
accordance with California Government Code Section 65089.
RECOMMENDED COUNCIL ACTION:
1. Hold Public Hearing.
2. Read Resolution by title only.
3. Adopt Resolution.
INTRODUCTION AND BACKGROUND:
The Congestion Management Program (CMP) became effective with voter approval of Proposition 111 in June
1990. In accordance with State law, the Los Angeles County Metropolitan Transportation Authority (MTA) has
adopted the CMP for Los Angeles County. Cities within the County are required to comply with the adopted
CMP.
The CMP requires that by September 1, 1998, local agencies submit a self - certification Resolution pursuant
to holding a noticed public hearing as required by State law.
DISCUSSION:
See next page.........
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution for adoption.
2 1998 Local Implementation Report.
FISCAL IMPACT:
NOT APPLICABLE
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
Date:
00019
Page 1 of 2
PW- AUG04.01 (Tuesday 7/28/98 9:00 AM)
DISCUSSION:
The self - certification Resolution consists of the following:
1. A finding that the City is in conformance with the CMP.
2. Certification thatthe City will continue to implement the Transportation Demand Management
Ordinance. (City Zoning Code, Chapter 20.55).
3. Certification that the City will continue to implement a Land Use Analysis Program. (City
Council Resolution No. 3805).
4. 1998 Local Implementation Report which includes:
(a) Carry over credit from 1997 Local Implementation Report
= 8,796
(b) Total debits accrued as a net result of building
and demolition permits issued between 6/1/97
and 5/31/98 = (- 4,516)
(c) Credits for qualifying transportation strategies
implemented by the City between 6/1/97
and 5/31/98 = 3,856
Total Positive Credit Balance as of May 31, 1998 = 8,136
The CMP requires that local agencies demonstrate a positive balance of CMP credits to demonstrate that the
agency has implemented transportation improvements to mitigate traffic impacts due to growth. A negative
balance would indicate that the local agency has failed to offset development traffic impacts by transportation
improvement strategies. MTA is required to report this non- conformance with the CMP requirement to the
State Controller who is required to withhold that City's share of State Gasoline Tax allocations until that
particular City complies with the CMP requirements.
As indicated above, as of May 31, 1998, the City has a net positive credit balance in the City's favor and is
therefore in conformance with the MTA's CMP requirements.
After conclusion of the Public Hearing and discussion, Staff recommends City Council adoption of the
Resolution.
Page 2 of 2
PW- AUG04.01 (Tuesday 7/28/98 9:00 AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, FINDING THE CITY TO BE IN
CONFORMANCE WITH THE CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL
IMPLEMENTATION REPORT, IN ACCORDANCE WITH
CALIFORNIA GOVERNMENT CODE SECTION 65089.
WHEREAS, the Los Angeles County Metropolitan Authority ( "MTA "), acting as
the Congestion Management Agency for Los Angeles County, adopted the 1997
Congestion Management program in November, 1997; and
WHEREAS, the adopted CMP requires that MTA annually determines that the
County and Cities within the County are conforming to all CMP requirements; and
. WHEREAS, the adopted CMP requires submittal to the MTA of the CMP Local
Implementation report by September 1 of each year; and
WHEREAS, the City Council of the City of El Segundo held a noticed public
hearing on August 4,1998.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City has taken all of the following actions, and that the
City is in conformance with all applicable requirements of the 1997 CMP:
By June 15, of odd- numbered years, the City will conduct annual traffic counts
and calculated levels of service for selected arterial intersections, consistent with the
requirements identified in the CMP Highway and Roadway System Chapter.
The City has locally adopted, and continues to implement, a transportation
demand management ordinance, consistent with the minimum requirements identified
in the CMP Transportation Demand Management Chapter.
The City has locally adopted, and continues to implement, a land use analysis
program, consistent with the minimum requirements identified in the CMP Land Use
Analysis Program Chapter.
The City has adopted a Local Implementation Report, attached hereto as Exhibit
"A ", and made a part hereof, consistent with the requirements identified in the CMP.
This report balances traffic congestion impacts due to growth within the City with
transportation improvements, and demonstrates that the City is meeting its
responsibilities under the County-wide Deficiency Plan.
RESOLUTION NO.
ADOPTING CMP LOCAL
IMPLEMENTATION REPORT
0 0''� 21
SECTION 2. The City Clerk shall certify to the passage and adoption of this
Resolution, shall enter the same in the book of original resolutions of said city, shall
make a minute of the passage and adoption thereof in the records of the proceedings of
the City Council of said City, in the minutes of the meeting at which the same is passed
and adopted, and shall forward a copy of this Resolution to the Los Angeles County
Metropolitan Transportation Authority.
PASSED, APPROVED AND ADOPTED this 4th day of August, 1998.
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify
that the whole number of members of the City Council of said City is five; that the
foregoing Resolution No. was duly passed and adopted by said City Council,
approved and signed by the Mayor of said City, and attested to by the City Clerk of said
City, all at a regular meeting of said Council held on the 4th day of August, 1998, by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark H nsley, City Attorney
RESOLUTION NO.
ADOPTING CMP LOCAL
IMPLEMENTATION REPORT -2-
CITY OF EL SEGUNDO
Date Prepared: 14- Jut -98
1998 CMP Local Implementation Report
Report Period: JUNE 1,1997 - MAY 31,1998
Contact: Paul Garry
Phone Number: (310) 322 -4670
CONGESTION MANAGEMENT PROGRAM
FOR LOS ANGELES COUNTY
..; DEFICIENCY PLAN STATUS SUMMARY
1. Total Current Congestion Mitigation Goal
[from Section 1]
................... (4,516)
Exempted Dwelling Units
0
Exempted Non - residential sq. ft. (in 1,000s)
0
2. Transportation Improvements Credit Claims
(from Section 11]
................... 3,856
Land Use Strategy Claims
1
Capital Improvement Claims
3
Transit Claims
0
TDM Claims
1
Total Strategies Claimed
5
Subtotal Current Credit (Goal)
................... 660
3. Carryover Credit from Last Year's (1997)
Local Implementation Report
................... 8,796
Net Deficiency Plan Credit Balance:
................... 8,136
EXHIBIT 'A'
RESOLUTION NO.
liu 'C_�
Section I, Page 1
CITY OF EL SEGUNDO Date Prepared: 30- Jun -98
1998 CMP Local Implementation Report
Report Period: JUNE 1,1997 - MAY 31,1998
SECTION I - NEW DEVELOPMENT ACTIVITY REPORT
PART 1: NEW DEVELOPMENT ACTIVITY
RESIDENTIAL DEVELOPMENT ACTIVITY
Category
Dwelling
Units
Debit Debits
Value /DU
Sin le Family Residential
5.00
x 6.80 = 34
Multi -Famil Residential
0.00
x 4.76 = 0
Group Quarters
0.001
x 1.98 = 0
COMMERCIAL DEVELOPMENT
ACTIVITY
Category
1000 Gross
Square Feet
Debit Debits
Value /1000SF
Commercial less than 300,000 s .ft.
46.98
x 22.23 = 1,044
Commercial 300,000 s .ft. or more
0.00
x 17.80 = 0
Freestanding Eating & Drinking
9.231
x 66.99 = 618
NON - RETAIL
DEVELOPMENT ACTIVITY
Category
1000 Gross
Square Feet
Debit Debits
Value /1000SF
Lodging
0.00
x 7.21 = 0
Industrial
145.55
x 6.08 = 885
Office less than 50,000 s .ft.
18.72
x 16.16 = 303
Office 50,000 - 299,999 sq. Q
232.17
x 10.50 = 2,438
Office 300,000 s .ft. or more
0.00
x 7.35 = 0
Medical
0.00
x 16.90 = 0
Government
0.00
x 20.95 = 0
Institutional /Educational
0.00
x 7.68 = 0
University
0.00
x 1.66 = 0
OTHER
DEVELOPMENT ACTIVITY
Description
Attach additional sheets if necessary
Daily Trips
0
Debit Debits
Value/Trip
ENTER IF APPLICABLE
0.00
x 0.71 = 0
ENTER IF APPLICABLE
0.00
x 0.71 = 0
Subtotal New Development Activity= 5,322
Adjustments (Optional) - Complete Part 2 0 = 806
Total Current Congestion Mitigation Goal Points) _ (4,516)
EXHIBIT 'A'
RESOLUTION NO.
it • c:, �
Section I, Page 2
CITY OF EL SEGUNDO Date Prepared: 30- Jun -98
1998 CMP Local Implementation Report
Report Period: JUNE 1,1997 -MAY 31,1998
SECTION I - NEW DEVELOPMENT ACTIVITY REPORT (Continued)
Enter information where it sa s "Enter." If not a licable, enter "0" so it will total.
. DEVELOPMENT
IMPORTANT: Adjustments may be claimed only for 1) development permits that
were both issued and revoked, expired or withdrawn during the reporting period, and
2 demolition of any structure within the reporting eriod.
RESIDENTIAL DEVELOPMENT ADJUSTMENTS
Category
Dwelling
Units
Adjustment Subtotal
Value /DU
Single Family Residential
2.00
x 6.80 = 14
Multi-Family Residential
Group Quarters
0.00
0.001
x 4.76 = 0
x i.98 = 0
COMMERCIAL
DEVELOPMENT ADJUSTMENTS
Category
1000 Gross
Square Feet
Adjustment Subtotal
Value/1000SF
Commercial less than 300,000 s .ft.
Commercial 300,000 s .ft. or more
4.87 x 22.23 = 108
0.00 x 17.80 = 0
Freestanding Eating & Drinking
0.00 x 66.99 = 0
NON - RETAIL
DEVELOPMENT ADJUSTMENTS
Category
1000 Gross
Square Feet
Adjustment Subtotal
Value/1000SF
Lodging
0.00
x 7.21 = 0
Industrial
6.15
x 6.08 = 37
Office less than 50,000 s .ft.
40.00
x 16.16 = 646
Office 50,000 - 299,999 s .ft.
0.00
x 10.50 = 0
Office 300,000 s .ft. or more
0.00
x 7.35 = 0
Medical
0.00
x 16.90 = 0
Government
0.00
x 20.95 = 0
Institutional /Educational
0.00
x 7.68 = 0
University
0.00
x 1.66 = 0
OTHER DEVELOPMENT ADJUSTMENTS
Description
Attach additional sheets if necessary)
Daily Trips I Adjustment Subtotal
Enter "0" if None Value/Trip
ENTER HERE IF APPLICABLE
0.001
x 0.71 = 0
ENTER HERE IF APPLICABLE
0.001
x 0.71 = 0
Total Mitigation Goal Adjustments (Points) = 806
EXHIBIT "A"
RESOLUTION NO.
Section I, Page 3
EXHIBIT "A"
RESOLUTION NO.
01
Section Il.a, Page 1
CITY OF EL SEGUNDO Date Prepared:
1998 CMP Local Implementation Report
Report Period: JUNE 1,1997 -MAY 31,1998
13- Jul -98
SECTION II.b - CAPITAL IMPROVEMENT CREDIT CLAIMS
Total Cap. IMP. Projects: 3 Total Cap. imp. Credit (Points): 3,562
LL2
212.1
3 General use lane on CMP Arterial
P 5. Sco a
2.0
6. Units
lane mile
4 Sepulveda Boulevard Widening
7. Str. Name: Sepulveda Boulevard
8. From/To: El Segundo Boulevard to Rosecrans Avenue
9. Intersection: Enter 10. Map Page: 732
11. Participants: Caltrans and City of El Segundo
12, MTA Funding: 46%
1 13. Your share of local funding: 47%
14. Portion of Project within your jurisdiction: 100%
15. Other Info:
16
17
1 18
1 19
1 20
21
1 22
1 23
1 24
144.00
11500.00
1 12,420
1999
1$13,964
1 58%
2
1 1840
70%
3,168
1
3
2
244.2
3 Intersection Modification, Other Major Arterial
5. Scope
1.0
6. Units
intersection
4 Addition of Second Left -turn Lane
7. Str. Name: Rosecrans Avenue (Eastbound direction)
S. From/To:
9. Intersectiom Nash Street 10. Map Page: 732
11. Participants: City of El Segundo
12. MTA Funding: 0%
1 13. Your share of local funding: 100%
14. Portion of Project within your jurisdiction: 100%
15. Other Info:
16
1 17
1 18
1 19 20
21
1 22
23
24
1 24
144.00
144
1996
Unknown 100%
1
0
100%
144
1
4
2
215.1
3 Arterial Center Medians, CMP Arterial
5. Scope
2.0
6. Units
lane -mile
4 Median Arterial in Sepulveda Bvd. (State Route 1)
7. Str. Name: Sepulveda Boulevard
8. From/To: El Segundo Boulevard to Rosecrans Avenue
9. Intersection: Enter 10. Map Page: 732
11. Participants: City of El Segundo, Caltrans, MTA
12. MTA Funding: 46%
13. Your share of local funding: 47%
14. Portion of Project within your jurisdiction: 100%
15. Other Info: Part of Sepulveda Widening project
16
1 17
1 18
1 19
1 20
1 21
1 22
1 23
1 24
575.00
1 6211
1999
1 $175
1 58%
1 2
1 0
1 70%
1 250
EXHIBIT "A"
RESOLUTION NO.
(0002 t
Section Il.b, Page 1
CITY OF EL SEGUNDO Date Prepared: 30- .tun -98
1998 CMP Local Implementation Report
Report Period: JUNE 1,1997 -MAY 31,1998
SECTION II.e - TDM CREDIT CLAIMS
Total TDM Projects: 1 ITotal TDMCredit (Points): 136
1 321.0 CMP TDM Ordinance 1 452.6511000 g
Non - Residential building permits issued, as reported in Section I
No other description/entries required for this strategy. This is already done for you
16 17 18 19 1-210 21 22 23 24
0.30 136 Na Na 100% 3 n/a 100% 136
EXHIBIT "A"
RESOLUTION NO.
!r ,
Section 11.e, Page 1
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Public hearing concerning City of El Segundo Energy Services Performance Contracting Program and award
of contract to Landis & Staefa, Inc. (contract amount = $1,641,452.00).
RECOMMENDED COUNCIL ACTION:
1. Open public hearing.
2. Discussion.
3. Award contract to Landis & Staefa, Inc., and authorize the Mayor to execute the agreement.
INTRODUCTION AND BACKGROUND:
The majority of City buildings were built or remodeled before energy efficient heating, cooling, and lighting
equipment were available as a cost effective alternative. Today's technology has created fluorescent lights
which provide greater lumen levels and consume 35% less electricity, and electronic controls for HVAC
systems provide greater building comfort while reducing energy consumption. Government Code S 4217.10 -
4217.18 provide public agencies with the ability to realize energy efficiency through the remodeling of existing
facilities, and thereby savings, through a modified public contracting process. Pursuant to the Government
Code, at its October 7, 1997 meeting, Council authorized staff to send out Requests for Qualification to Energy
Service Companies. Staff sent out eleven (11) requests for qualification (RFQ) and five (5) companies
responded. The responses were evaluated by a committee which consisted of representatives from various
City departments. Based on the analysis of the RFQ and the oral interviews, the committee determined that
Landis & Staefa, Inc. was the most qualified company to meet El Segundo's specific needs. At its January 20,
1998 meeting, Council authorized a letter of intent with Landis & Staefa to commence an engineering study and
contract formulation of a self - funding energy retrofit and capital improvement program for City facilities.
DISCUSSION:
Staff has negotiated with Landis & Staefa a Performance Service Agreement which identifies the scope of work,
energy savings, and payment schedule which will be implemented to achieve and guarantee the City's energy
ATTACHED SUPPORTING DOCUMENTS:
Draft Performance Services Agreement.
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
No
No
$1,641,452.00
Contract award
Yes
(Discussion continues on the next page ...)
Date:
7/ 9,
Page 1 of 2
NACOUNCIUPW- AUG04.06 (Tuesday 7/28/98 9:00 AM)
DISCUSSION: (continued)
savings. The scope of work includes replacing inefficient lighting in all City facilities with energy efficient lighting,
de -lamp wherever possible, converting lighting where appropriate to off peak rates (ball field lighting in
Recreation and Richmond Parks, and the Golf course Driving Range); replacement of heating, ventilation, and
air - conditioning systems (HVAC) or their major components in various City facilities which are near to or have
reached the end of their useful life; the installation of a heat generation system at Urho Saari Swim Stadium
to replace the current boiler which is used to heat the pool water (this system will also act as a dehumidifier to
remove moisture from the building interior, reducing the amount of condensation on the internal structure of
the pool facility, which will lower maintenance costs); and installation of a direct digital control system (DDC)
on the HVAC systems at various City facilities. It was determined that all of the replacements in the project will
pay for themselves within the term of the agreement.
The current scope of work identifies the engineering services, and equipment to be replaced, is valued at
$1,298,885.00. Technical support services are valued at $342,567.00, for a total cost of $1,641,452.00. Landis
& Staefa guarantees that the energy and operational savings over the life of the agreement will cover the cost
of the project. Energy savings are the direct result of the above identified scope of work.
During the development of the agreement two (2) alternatives were identified to guarantee the City's promised
savings:
Alternative 1: Finance the project for the ten year period through Landis & Staefa at 7.5 %. This allows the
City to withhold payments for any shortfalls in the annual guaranteed savings from the City's
annual payment to Landis & Staefa. Should the program display a history of meeting or
exceeding the guaranteed savings, the City has the option to pay the balance in full at any time
without prepayment penalties. If this alternative is selected, the scope of work identified in
Section C of the Agreement will be reduced proportionately to financing costs.
Alternative 2: Pay for the project upon completion of the improvements and have Landis & Staefa provide
the City with an Energy Savings Guarantee Bond. The Bond guarantees that in the event that
Landis & Staefa fails to repay the City for any shortfall in the guaranteed savings, the bond
company will be responsible for making the payment to the City.
The City attorney has opined that Alternative 1 provides the City with greater assurance than Alternative 2
because of his experience that bonds are usually difficult to collect on.
The agreement includes a technical support program at a cost of $342,567.00 for the 10 year life of the
contract. This program includes the following:
Annual energy audit and inspection. The annual energy audit will serve to verify the annual savings, and
to assure that the mechanical equipment is being maintained in accordance with the manufacturer
specifications.
The cost over the life of the ten (10) year contract will be $144,011.00.
Automated mechanical controls system service. This will provide for maintenance and upgrades to the
electronic controls on the HVAC systems.
The cost over the life of the ten (10) year contract will be $143,030.00.
Comprehensive maintenance service contracts. These contracts include full maintenance and
component replacement on the Variable Frequency Drives to be installed at the Police Station and Library,
and the Heat Generation System for the Plunge. This equipment will be evaluated annually. When a
proven maintenance history has been established and staff has been thoroughly trained to service and
maintain this type of equipment, the City may elect to cancel this service.
The cost over the life of the ten (10) year contract will be $55,526.00.
Staff recommends that council select funding Alternative 1 or Alternative 2, and approve the agreement. 0 0'-" 3 0
Page 2 of 2
N: \COUNCIUPW- AUG04.06 (Tuesday 7/28/98 9:00 AM)
DRAFT
PERFORMANCE SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this _ day of 1998, between the CITY OF
EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and Landis & Staefa, Inc., a
Delaware Corporation, hereinafter referred to as "Contractor" or "Landis & Staefa." In consideration of the
mutual covenants and conditions set forth herein, the parties agree as follows:
SCOPE OF SERVICES
Contractor agrees to perform the services set forth in Exhibit C and made a part hereof. Contractor
shall provide services to the City as described in Exhibit C, or when otherwise requested by the City and
authorized under this Agreement. Contractor shall, at its own cost, make any revisions of its own work as
required by the City and re -do, at its own cost, any work which the City finds unsatisfactory due to
Contractor's or subcontractor's errors or omissions. Contractor represents and warrants that it and its
subcontractors, officers, employees and agents have the necessary qualifications, experience and facilities to
properly perform said services in a thorough, competent and professional manner and shall, at all times
during the term of this Agreement, have in full force and effect, all licenses required of it by law. It shall be
the Contractor's sole obligation to insure that subcontractors performing work for Contractor under this
Agreement shall adhere to the all of the obligations and duties imposed on the Contractor under this
Agreement.
STATUS OF CONTRACTOR
Contractor is and shall at all times remain as to the City a wholly independent contractor. The
personnel performing the services under this Agreement on behalf of Contractor shall at all times be under
Contractor's exclusive direction and control. Neither City nor any of its officers, employees or agents shall
have control over the conduct of Contractor or any of Contractor's officers, employees or agents, except as
set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its
officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall
not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in
any manner.'
CONTRACTOR'S KNOWLEDGE OF APPLICABLE LAWS
Contractor shall keep itself informed of applicable local, state and federal laws and regulations
which may affect those employed by it or in any way affect the performance of its services pursuant to this
Agreement. Contractor shall comply with all such laws and regulations affecting its employees. City and
its officers and employees, shall not be liable at law or in equity as a result of any failure of Contractor to
comply with this section.
-1-
1�0 i31
DRAFT
5. COMPENSATION AND METHOD OF PAYMENT
Compensation to the Contractor shall be as set forth in Exhibits B -1 and B -2 hereto and made a
part hereof. —
ADDITIONAL SERVICES OF CONTRACTOR
Contractor shall not be compensated for any services rendered in connection with its performance
of this Agreement which are in addition to those set forth herein or listed in Exhibit C, unless such
additional services are authorized in advance and in writing by the City Manager. Contractor shall be
compensated for any additional services in the amounts and in the manner as agreed to by City Manager
and Contractor at the time City's written authorization is given to Contractor for the performance of said
services.
7. TERM OF AGREEMENT
This Agreement shall become effective upon the execution by the City and the Contractor and shall
continue in full force and effect until all of the duties and obligations of the City and Contractor set forth in
this Agreement have been satisfied or until there is a material breach of the Agreement which is not cured
as set forth in this Agreement. Prior to the City issuing a Notice to Proceed to Contractor, City shall have
the right to terminate this Agreement without cause upon written notice to Contractor. Contractor shall
have 180 days from the time the City issues the Notice to Proceed to complete the Facility and Operational
Improvements.
COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as
public records, and which are necessary for carrying out the work as outlined in the Exhibit A, shall be
furnished to Contractor in every reasonable way to facilitate, without undue delay, the work to be performed
under this Agreement.
9. OWNERSHIP OF DOCUMENTS
Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this
Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data,
notes, computer files, files and other documents prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole property of City. With respect to computer
files, Contractor shall make available to the City, upon reasonable written request by the City, the necessary
computer software and hardware for purposes of accessing, compiling, transferring and printing computer
files.
10. RELEASE OF INFORMATION /CONFLICTS OF INTEREST
(A) All information gained by Contractor in performance of this Agreement shall be
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considered confidential and shall not be released by Contractor without City's prior written authorization
excepting that information which is a public record and subject to disclosure pursuant to the California
Public Records Act Government Code § 6250, et se . Contractor, its officers, employees, agents or
subcontractors, shall not without written authorization-from the City Manager or unless requested by the
City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this Agreement or relating to any
project or property located within the City. Response to a subpoena or court order shall not be considered
"voluntary" provided Contractor gives City notice of such court order or subpoena.
If Contractor or any of its officers, employees, consultants or subcontractors does voluntarily
provide information in violation of this Agreement, City has the right to reimbursement and indemnity from
Contractor for any damages caused by Contractor's conduct, including the City's attorney's fees.
Contractor shall promptly notify City should Contractor, its officers, employees, agents or
subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for
documents, interrogatories, request for admissions or other discovery request, court order or subpoena from
any party regarding this Agreement and the work performed thereunder or with respect to any project or
property located within the City. City retains the right, but has no obligation, to represent Contractor
and/or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests provided by
Contractor. However, City's right to review any such response does not imply or mean the right by City to
control, direct, or rewrite said response.
(B) Contractor covenants that neither it, nor any of its officers, principals, employees or
subcontractors have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in
any manner or degree with the performance of their services hereunder. In this regard, Contractor agrees to
comply with The Political Reform Act and all Fair Political Practice Commission Rules and Regulations, as
well as all other laws, regulations and applicable rules governing conflicts of interest. Contractor further
covenants that in the performance of this Agreement, no person or entity having such interest shall be
employed by it as an officer, employee, agent or subcontractor. Contractor further covenants that neither
Contractor, _nor any of its officers, principals, employees, or subcontractors have contracted with or
performed any services directly or indirectly for any developer(s), property owner(s), firm(s), partnerships
or companies owning property within the City or processing land use entitlements for with respect to land
located within the City, and further covenants and agrees that neither Contractor, nor its officers, principals,
and employees, or subcontractors shall provide service or enter into any agreement or agreements with any
developer(s), property owner(s), firm(s), partnerships or companies owning property in the City or
processing land use applications with respect to property located within the City, prior to the completion of
the work under this Agreement.
11. DEFAULT.
In the event that Contractor is in default of any of the provisions of this Agreement, City shall have
no obligation or duty to continue compensating Contractor for any work performed unless the Contractor
cures the default within 30 days of written notice of such from the City. Upon the failure of the Contractor
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to cure any default the City can at its sole discretion terminate this Agreement, allow the Contractor
additional time to cure the default, or allow the Contractor to proceed without curing the default. In the
event that the City allows the Contractor additional time to cure or allows the Contractor to proceed under
the Agreement without curing the default,. the City shall be entitled to terminate the Agreement for
continuing defaults and shall be entitled to pursue all available legal and equitable remedies.
12. INDEMNIFICATION
(A) Contractor represents it is skilled in the services and duties agreed to hereunder by
Contractor, and City relies upon the skills and knowledge of Contractor. Contractor shall perform such
services and duties consistent with the standards generally recognized as being employed by professionals
performing similar service in the State of California.
(B) Contractor is an independent contractor and shall have no authority to bind City nor to
create or incur any obligation on behalf of or liability against City by contract, unless such authority is
expressly conferred under this agreement or is otherwise expressly conferred by the City Council. City, its
elected and appointed officials, officers, agents, employees and volunteers (individually and collectively,
"Indemnitees ") shall have no liability to Contractor or to any other person for, and Contractor shall
indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities,
claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of
whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the
Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out
of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or
otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Contractor
of Contractor's services under this agreement or the negligent or willful acts or omissions of Contractor, its
agents, officers, directors or employees, in performing any of the services under this agreement.
If any action or proceeding is brought against the Indemnitees by reason of any of the matters
against which Contractor has agreed to indemnify the Indemnitees as above provided, Contractor, upon
notice from the City, shall defend the Indemnitees at Contractor's expense by counsel acceptable to the City.
The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled in
order to be so indemnified. The insurance required to be maintained by Contractor under paragraph 15
shall ensure Contractor's obligations under this paragraph 14(b), but the limits of such insurance shall not
limit the liability of Contractor hereunder. The provisions of this paragraph 14(b) shall survive the
expiration or earlier termination of this agreement.
The Contractor's indemnification does not extend to Claims occurring as a result of the City's
negligence or willful acts or omissions.
13. INSURANCE
(A) Insurance Requirements. Contractor shall provide and maintain insurance acceptable to
the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries
to persons or damages to property which may arise from or in connection with the performance of the work
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hereunder by Contractor, its agents, representatives or employees. Insurance is to be placed with insurers
with a current A.M. Best's rating of no less than ANII. Contractor shall provide the following scope and
limits of insurance:
(1) Minimum Scone of Insurance. Coverage shall be at least as broad as:
(a) Insurance Services Office form Commercial General Liability coverage
(Occurrence Form CG 0001).
(b) Insurance Services Office form number CA 0001 (Ed 1/87) covering
Automobile Liability, including code 1 "any auto" and endorsement CM025, or equivalent forms subject to
the written approval of the City.
(c) Workers' Compensation insurance as required by the Labor Code of
State of California and Employer's Liability insurance and covering all persons providing services on behalf
of the Contractor and all risks to such persons under this Agreement.
(d) Errors and omissions liability insurance for the engineering and design
services performed pursuant to this Agreement.
(e) Property Damage insurance.
(2) Minimum Limits of Insurance. Contractor shall maintain limits of insurance no
less than:
(a) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with a general
aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to
this Agreement or the general aggregate limit shall be twice the required occurrence limit.
(b) Automobile Liability: $1,000,000 per accident for bodily injury and
property damage.
(c) Workers' Compensation and Employer's Liability: Workers'
Compensation as required by the Labor Code of the State of California and Employers Liability limits of
$1,000,000 per accident.
(d) Errors and Omissions Liability: $1,000,000 per claim.
(e) Property Damage: $1,000,000 per claim; $2,000,000 aggregate.
(B) Other Provisions. Insurance policies required by this Agreement shall contain the
following provisions:
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(1) All Policies. Each insurance policy required by this paragraph 15 shall be
endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either parry to
this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail,
return receipt requested, has been given to the City. _
(2) General Liability and Automobile Liability Coverages.
(a) City, its officers, officials, and employees and volunteers are to be
covered as additional insureds as respects: liability arising out of activities Contractor performs, products
and completed operations of Contractor; premises owned, occupied or used by Contractor, or automobiles
owned, leased or hired or borrowed by Contractor. The coverage shall contain no special limitations on the
scope of protection afforded to City, its officers, officials, or employees.
(b) Contractor's insurance coverage shall be primary insurance as respect to
City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City,
its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Contractor's
insurance.
(c) Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(d) Any failure to comply with the reporting or other provisions of the
policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials,
employees or volunteers.
(3) Workers' Compensation and Employer's Liability Coverage. Unless the City
Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City,
its officers, officials, employees and agents for losses arising from work performed by Contractor for City.
(C) Other Requirements. Contractor agrees to deposit with City, at or before the effective date
of this contract, endosements necessary to satisfy City that the insurance provisions of this contract have
been complied with. The City Attorney may require that Contractor furnish City with copies of original
endorsements effecting coverage required by this Section. The endorsements are to be signed by a person
authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete,
certified copies of all required insurance policies, at any time.
(1) Contractor shall furnish certificates and endorsements from each subcontractor
identical to those Contractor provides.
(2) Any deductibles or self - insured retentions must be declared to and approved by
City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self - insured
retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall
procure a bond guaranteeing payment of losses and related investigations, claim administration, defense
expenses and claims.
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V�.36
(3) The procuring
construed to limit Contractor's liability
requirements of this Agreement.
14. BONDS
DRAFT
of such required policy or policies of insurance shall not be
hereunder nor to fulfill the indemnification provisions and
Contractor shall obtain faithful performance and labor and material bonds, in forms acceptable to
the City, in the sums of dollars ($ ), which constitutes one - hundred percent (100 %) of the
value of the public improvements to assure the performance of all terms and conditions of the Agreement.
These bonds shall be and remain in full force and effect , and shall protect the City of El Segundo, its
officers, agents and employees until all terms, covenants, provisions and conditions of the Agreement, and
any agreed upon alterations or additions thereto, are fully and well met and performed by the Contractor to
the satisfaction of the City of El Segundo in the time and manner specified in the Agreement. Upon
fulfillment of the obligations set forth in the Agreement as specified above, the City shall agree to exonerate
the bonds.
15. NONDISCRRVUNATION /NONPREFERENTIAL TREATMENT STATEMENT
In performing this Agreement, the Parties shall not discriminate on the basis of race, sex, color,
age, religion, sexual orientation, disability, ethnicity, or national origin, and shall comply, to the fullest
extent allowed by law, with all applicable local, state and federal laws relating to nondiscrimination.
16. UNAUTHORIZED ALIENS
Contractor hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act (8 U.S.C.A. & 1101, et seq.), as amended; and in connection therewith,
shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized
aliens for the performance of work and/or services covered by this contract, and should the Federal
Government impose sanctions against the City for such use of unauthorized aliens, Contractor hereby agrees
to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs,
including attorneys' fees, incurred by the City in connection therewith.
17. PREVAILING WAGE
Contractor shall pay prevailing wages for labor performed under this Agreement as required by
Labor Code Section 1770 et seq. Contractor and subcontractors shall submit certified payroll records to the
City in a timely manner. Contractor shall be responsible for obtaining certified payroll records from its
subcontractors.
18. ENTIRE AGREEMENT
This Agreement is the complete, final, entire and exclusive expression of the Agreement between
the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties
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with respect to the subject matter herein. Each party to this Agreement acknowledges that no
representations by any party which are not embodied herein and that no other agreement, statement, or
promise not contained in this Agreement shall be valid and binding.
19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of California shall govem
the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the
interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the Los
Angeles County Superior Court.
20. ASSIGNMENT OR SUBSTITUTION
City has an interest in the qualifications of and capability of the persons and entities who will
fulfill the duties and obligations imposed upon Contractor by this Agreement. In recognition of that
interest, neither any complete nor partial assignment of this Agreement may be made by Contractor nor
changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted
assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this
Agreement entitling City to any and all remedies at law or in equity, including summary termination of this
Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated
in this Agreement.
21. MODIFICATION OF AGREEMENT
The terms of this Agreement can only be modified in writing approved by the City Council and the
Contractor. The parties agree that this requirement for written modifications cannot be waived and any
attempted waiver shall be void.
22. AUTHORITY TO EXECUTE
The ,person or persons executing this Agreement on behalf of Contractor warrants and represents
that they have the authority to execute this Agreement on behalf of their corporation and warrants and
represents that they have the authority to bind Contractor to the performance of its obligations hereunder.
23. NOTICES
Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or
by written notice upon such party deposited in the custody of the United States Postal Service addressed as
follows:
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Citv
Attention: City Clerk
City of El Segundo _
350 Main Street
El Segundo, California 90245
Contractor
Attention:
Landis & Staefa
10855 Business Center Drive
Orange, California
The notices shall be deemed to have been given as of the date of personal service, or three (3) days
after the date of deposit of the same in the custody of the United States Postal Service.
24. SEVERABILITY
The invalidity in whole or in part of any section, sentence or phrase of this Agreement shall not
void or affect the validity of the other sections, sentences or phrases of this Agreement.
25. WAIVER
The failure by either party to this Agreement to enforce any breach of any provision of this
Agreement shall not waive the parties rights to enforce any breach of any other provision of this
Agreement or any subsequent breach of a provision which has been previously breached.
26. DEFINITIONS
The definitions set forth in Exhibit A are incorporated into this Agreement and made a part hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day
and year first above written.
LANDIS & STAEFA
By
Title
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CITY OF EL SEGUNDO
By
Title
ATTEST:
Cindy Mortesen
City Clerk
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APPROVED AS TO FORM:
Mark D. Hensley
City Attorney
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EXHIBIT A
DEFINITIONS
Definitions. The following definitions shall for all purposes of this Agreement have the following respective
meaning unless the context otherwise specifies or requires or unless otherwise defined herein:
"Acceptance" means the City has signed the Certificate of Substantial Completion.
"Acceptance Date" means the date on which the City signs the Certificate of Substantial Completion.
"Accumulated Actual Savings" means the sum of actual annual Measured & Verified Savings plus the
Energy and Operational Stipulated Savings from the beginning of the contract through the current period.
"Accumulated Guaranteed Savings" means the sum of guaranteed Measured & Verified Savings plus the
Energy and Operational Stipulated Savings from the beginning of the contract through the current period.
"Actual Annual Savings" means the amount of savings achieved during a one year period. It is the sum of
the actual Measured & Verified Savings plus the Energy and Operational Stipulated Savings.
"Annual Guaranteed Savings" means the guaranteed savings during a one year period. It is the sum of
the actual Measured & Verified Savings plus the Energy and Operational Stipulated Savings.
"Commencement Date" means the effective date of this Agreement.
"Construction Period" means the period from the Commencement Date of this Agreement to the
Acceptance Date.
"Construction Period Savings" means the actual accumulated Measured & Verified Savings plus the
Energy and,O,perational Stipulated Savings achieved from the Commencement Date of this Agreement until
the Acceptance Date.
"Energy Conservation Measure" ( "ECM ") means various items of equipment, devices, materials and/or
software as installed by Contractor at the Facilities, or as repaired or replaced by City hereunder, for the
purpose of improving the efficiency of utility consumption, or otherwise to reduce utility costs of the
Facilities.
"Escalation Factor" means an annual escalation percentage to be applied to the previous years Energy
Savings, Operational Savings and Technical Service Agreement, beginning the second year after
Acceptance Date.
"Excess Savings" means the Actual Annual Savings minus the Annual Guaranteed Savings for the period
If the amount is zero or less there is no Excess Savings amount for that annual period.
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"Facilities" means those buildings where the energy and operational savings will be realized.
"Facility and Operational Improvements" means the improvements that are described in Exhibit C,
section C.1 (the "Work ").
"Guaranteed Savings" means the Measured & Verified Savings and Energy and Operational Stipulated
Savings amounts identified in table 2. 1, but not to exceed the Total Project Costs.
"Measured & Verified Savings" means the utility cost savings that will be achieved through the
implementation of the ECM's project. Savings are determined through the measurement process set out in
Exhibit D.
"Energy & Operational Stipulated Savings" means the savings that will be achieved through the other
cost reductions as a result of the implementation of the ECM's and have been mutually agreed upon by
Contractor and the City in addition to the Measure and Verified Savings. The designated savings for each
annual period with the corresponding escalation factor are set out in Exhibit D.
"Performance Guaranteed Period" means that period of time beginning with the first day of the month
following the Acceptance Date and ending on the date which is ten (10) years thereafter.
"Savings Shortfall" means the Annual Guaranteed Savings minus the Actual Annual Savings for the
period. If the amount is zero or less there is no Savings Shortfall amount for that annual period.
"Technical Support Program" ( "TSP ") means the technical services to be provided by Contractor to the
City during the Performance Guarantee Period which is set out in Section 4.2 hereto.
"Total Guaranteed Savings" means the sum of the annual guaranteed savings over the term of the
agreement.
"Total Project Costs" means from time to time, all costs incurred at such time or times relating to this
agreement including evaluation, engineering, procurement, installation, financing, servicing of equipment
and monitoring of the facility and operational improvements.
"Work" means the implementation of the Facility and Operational Improvements to be performed which
are set out in Section 4.1 hereto.
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EXQIIBIT B PAYMENTS /GUARANTEED SAVINGS
(A) Guaranteed Savings. Contractor guarantees that the Guaranteed Savings generated from
the Commencement Date through the last day of the Performance Guarantee Period will be equal to the
Total Project Costs incurred by the City to complete this Project. The Savings Calculation Methodology for
determining the Guaranteed Savings is set in Exhibit E. The Performance Guarantee is not dependent upon
having and maintaining the Contractor Technical Support Program for the entire savings period so long as
the City otherwise properly maintains Facilities and Operational Improvements.
The Guaranteed Savings amounts are shown in Table A 1 below.
TABLE A.1
Annual
Savings
Period
Operational
Stipulated
Savings
Bill Comparison
Savings
Total
Guaranteed
Savings
Year 0
$20,166
$37,060
$ 57,226
Year 1
$41,153
$148,809
$189,962
Year 2
$42,388
$148,809
$191,197
Year 3
$43,660
$148,809
$192,468
Year 4
$44,970
$148,809
$193,778
Year 5
$46,319
$148,809
$195,127
Year 6
$47,709
$148,809
$196,517
Year 7
$49,140
$148,809
$197,948
Year 8
$50,614
$148,809
$146,737
Year 9
$52,132 1
$148,809
$ 38,676
Year 10
$53,696 1
$148,809
$ 39,836
Note the EsCAation Factor will be applied to Table A.1
(B) Payments. [Language to be insserted after Council directive is received.]
(C) Guarantee Accounting. Contractor shall prepare an annual reconciliation statement
within sixty (60) calendar days of the last day of each annual period covered by this agreement in order to
determine whether the Total Guaranteed Savings for such annual period will result in Excess Savings or a
Savings Shortfall. This will be calculated on an annual basis by comparing the Annual Guaranteed Savings
and the Actual Annual Savings
Should the Actual Annual Savings for any year be more than the Guaranteed Savings for that year,
Contractor will apply the Excess Savings toward the Total Guaranteed Savings. All Construction Period
Savings shall be credited toward the Total Guaranteed Savings.
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Should the Accumulated Actual Annual Savings at the end of any Total Guarantee Period be less
than the Accumulated Guaranteed Savings, Contractor shall within 30 days pay the City the difference
between the Actual Annual Savings and the Accumulated Guaranteed Savings.
If the Accumulated Savings Shortfall in future guarantee periods is reduced or eliminated, the City
agrees to reimburse Contractor the previous payment(s) or credit(s) by the amount of the reduction, without
interest thereon.
Any operational and energy costs avoided by the City from any steps taken by Contractor in the
Facilities prior to the Effective Date will be added to the total savings for the first Annual Savings Period.
This includes energy and operational savings generated during the installation phase of the retrofit.
Contractor shall provide City with an Energy Guaranteed Savings Bond to insure its ability to pay
the City for any failure(s) to achieve the Accumulated Guaranteed Savings. (Optional depending on the
financing mechanism chosen by Council.)
(D) Energy & Operational Stipulated Savings. The City and the Contractor agree to stipulate
that the Energy & Operational Stipulated Savings (as detailed in Section 6, Schedule 1) will be deemed to
be achieved upon execution of this Agreement. Neither the City or the Contractor will have any right to
object to the use of such amounts as the Energy & Operational Stipulated Savings in the calculation of
Actual Annual Savings.
(E) Information and Changes in Use. The City will notify Contractor in writing within thirty
(30) calendar days of
1. Any changes to energy consuming equipment, operating schedules, busines
conducted, occupancy, or hours of operation; or
or
2. Any malfunctions, failures and related changes in energy consuming equipment;
3. Any damage to, destruction of, or condemnation of the Work.
The City will provide Contractor with accurate facility operating information, including energy
usage and cost, executed preventive maintenance and repair records, and occupancy levels during the
savings period, as soon as such information becomes available to the City. Without limiting the generality
of the foregoing, the City will provide Contractor copies of all utility bills within thirty (30) calendar days of
receipt over the term of this Agreement.
The City will provide such remote access, through the Contractor Insight® software package or
otherwise, as Contractor reasonably requests.
(F) Payment for Technical Support Program. The City agrees to pay Contractor the additional
amount of $342,587 for the Technical Support Program. This amount will be payable according to the
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schedule below. The payments are due on or before July 1, of each year. The City may at its sole option
terminate the Technical Support Program, or any portion thereof, upon thirty (30) days written notice
without affecting its right to Annual Guaranteed Savings and/or Accumulated Guaranteed Savings.
Year
Annual Energy Audit
and Mechanical
Ins on
Automated
Mechanical Controls
System Service
Pool Heater and VFD
Servivice Contract
-Program
Year One 1)
$12,562
$8,418
$2,134
Year Two (2)
$12,939
$13,250
$5,288
Year Three 3
$13,327
$13,648
$5,415
Year Four (4)
$13,727
$14,057
$5,578
Year Five (5)
$14,139
$14,479
$5,745
Year Six (6)
$14,563
$14,914
$5,917
Year Seven (7)
$14,999
$15,361
$6,096
Year Eight (8)
$15,450
$15,822
$6,227
Year Nine (9)
$15,914
$16,296
$6,466
Year Ten (10)
$16,391
$16,785
$6,660
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EXHIBIT C. SCOPE OF SERVICES
The Scope of Services are set forth in a separately bound document which are incorporated herein by this
reference.
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EXHIBIT D. TECHNICAL SUPPORT PROGRAM SUMMARY/WARRANTY INFORMATION
(A) Guarantee Accounting: In addition to the services set forth in B.3, Contractor will
evaluate semi - annually the City's energy consumption by using a utility monitoring and tracking program.
In addition a building walk through will be conducted to evaluate system operation and building usage. A
report will be generated and presented to the City. The report will present utility usage, energy savings,
and a comparison of guaranteed saving versus actual savings.
(B) Intent of Program. The intent of this Technical Support Program is to assist the City of El
Segundo facilities personnel with supporting the technical needs of the performance contracting project.
Included in the program are the following components:
Engineering to track, monitor, and report energy savings as part of the guarantee.
Building automation DDC systems services.
Mechanical inspection services to insure that the mechanical systems are running at optimal efficiency to
provide the energy and operational savings as part of the performance contracting program.
Comprehensive maintenance, repair and emergency service on the equipment identified.
(C) Comprehensive Maintenance Service. Contractor will provide services on the following
equipment as set forth in this section.
OtV
Manufacturer
Description
2
Magnetek
Variable Frequency Drives For Police Station
1
Magnetek
Variable Frequency Drive For Library
1
VaCom Technologies
Heat Generation System For Plunge
(D) Operating Inspections. Contractor will provide scheduled operating inspections on above
referenced equipment to check system performance, equipment operating conditions, safety controls and
fluid levels to maximize efficiency and reliability. Contractor will issue City a report on overall unit
conditions will be presented to management at the conclusion of Contractor's mechanical/automation
system inspection.
(E) Corrective Maintenance and Component Replacement. Contractor will repair or replace
failed or worn components (on equipment listed above) to minimize obsolescence and to maintain your
system in peak operating condition. Contractor will upgrade equipment by systematically modernizing
existing components as may be necessary in our judgment. Components that are suspected of being faulty
may be repaired or replaced in advance to prevent system failure. Labor and material costs for corrective
maintenance and emergency service are included within the scope of this technical support program.
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services:
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(F) Mechanical Services Task List. Contractor will provide the following mechanical
VaCom Heat Generation System Unit Inspection:
Lock out and tag out equipment as required.
Check all electrical wiring and connections. Tighten as needed.
Check all motor starter contactor surfaces for wear.
Clean electrical controls enclosures.
Lubricate air handling unit motor bearings and fan bearings where applicable.
Check belt tension and sheave alignment. Adjust as required.
Check evaporator coils for excessive dirt and debris.
Check and clean condensate drains and pans.
Inspect air handling unit fan assembly.
Lubricate condenser motors as required
Check condenser coil and fan blades for excessive dirt and debris.
Chemically Clean Condenser Coils at least Annually.
Check structural integrity of unit.
Check all mounting hardware tighten as required.
Check and calibrate condenser fan controls.
Check all compressor electrical wiring and connections. Tighten as required-
Check compressor starter contactor surfaces for wear.
Clean compressor electrical controls enclosures.
Inspect condition of compressor vibration isolators.
Clean exterior of compressor.
Check operation of crankcase heater.
Check and calibrate all compressor safety and cut -out devices.
Check and adjust compressor capacity controls.
Check, calibrate and adjust all compressor operational controls
2. Magnetek Variable Frequency Drives Operating Inspection
Refer to Manufacturer's specifications.
Visually check general condition and for proper operation.
Check input/output protection.
Check operator controls.
Check all electrical connections. Tighten as required.
Repair /replace as required.
(G) List of Maintained Equipment
Contractor will provide the services listed in section (F) on the following equipment:
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City Hall
Qjy
Manufacturer
Product
2
Landis & Staefa
Modular Building Controllers (MBC)
2
Landis & Staefa
Terminal Equipment Controllers
1
IL andis & Staefa
Outside Air Sensor
23
1 Landis & Staefa
Room Sensors
1
Landis &Staefa
Modem
Police Station
Ay
Manufacturer
Product
2
Landis & Staefa
Modular Building Controllers (MBC)
23
Landis & Staefa
Terminal Equipment Controllers
1
Landis & Staefa
Outside Air Sensor
23
Landis & Staefa
Room Sensors
1
Landis & Staefa
Modem
Fire Station #1
Qjy
Manufacturer
Product
1
Landis & Staefa
Floor Level Network (FLN)
6
Landis & Staefa
Terminal Equipment Controllers
6
Landis & Staefa
Room Sensors
1
Landis & Staefa
Modem
Librajy
Qty
Manufacturer
Product
1
Landis & Staefa
Modular Building Controllers (MBC)
14
Landis & Staefa
Terminal Equipment Controllers
1
Landis & Staefa
Outside Air Sensor
14
Landis & Staefa
Room Sensors
1
Landis & Staefa
Modem
-19-
0 0:49
Maintenance Facility
(I) Building_ Automation Services:
1. On -line Systems Troubleshooting and Diagnostics. Contractor will provide
system and software troubleshooting and diagnostics via modem. Contractor will furnish and install the
necessary on -line service equipment to enable our local office to remotely log -on to your system via a
regular voice grade dial up phone line.
2. Operator Support. Contractor will provide ongoing consultation via the
telephone as well as on -site during our visits to assist the operator(s) in identifying, verifying and resolving
problems found in executing the tasks for which they have received training from Contractor.
3. Field Panel Database /System File Backup. Contractor will backup each field
panel database and system file two (2) times per year. In the event of memory loss, Contractor will reload
the database from our current backup copy.
4. Field Panel Database Diagnostics. Contractor will perform field panel
diagnostics, analyze the results and make recommendations to optimize building control performance
within the fiuictional limits of your system.
5. System Preventive Maintenance. Contractor will perform preventive
maintenance in accordance with a program of standard maintenance routines as determined by experience,
equipment application and location, and the manufacturer's recommendations.
6. Corrective Maintenance and Component Replacement. Contractor will repair or
replace failed or worn components to minimize obsolescence and to maintain the system in peak operating
condition. Contractor will upgrade equipment by systematically modernizing existing components as may
be necessary in our judgment. Components that are suspected of being faulty may be repaired or replaced in
advance to prevent system failure. Labor and material costs, for the Landis & Staefa, Inc. automation
systems, for corrective maintenance and emergency service are included within the scone of this
technical support program.
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Manufacturer
Product
2
TBD
Computers
2
TBD
SVGA Monitors
2
Landis & Staefa
Ins i ght Graphical Software
2
Landis & Staefa
Dial Out Modem
(I) Building_ Automation Services:
1. On -line Systems Troubleshooting and Diagnostics. Contractor will provide
system and software troubleshooting and diagnostics via modem. Contractor will furnish and install the
necessary on -line service equipment to enable our local office to remotely log -on to your system via a
regular voice grade dial up phone line.
2. Operator Support. Contractor will provide ongoing consultation via the
telephone as well as on -site during our visits to assist the operator(s) in identifying, verifying and resolving
problems found in executing the tasks for which they have received training from Contractor.
3. Field Panel Database /System File Backup. Contractor will backup each field
panel database and system file two (2) times per year. In the event of memory loss, Contractor will reload
the database from our current backup copy.
4. Field Panel Database Diagnostics. Contractor will perform field panel
diagnostics, analyze the results and make recommendations to optimize building control performance
within the fiuictional limits of your system.
5. System Preventive Maintenance. Contractor will perform preventive
maintenance in accordance with a program of standard maintenance routines as determined by experience,
equipment application and location, and the manufacturer's recommendations.
6. Corrective Maintenance and Component Replacement. Contractor will repair or
replace failed or worn components to minimize obsolescence and to maintain the system in peak operating
condition. Contractor will upgrade equipment by systematically modernizing existing components as may
be necessary in our judgment. Components that are suspected of being faulty may be repaired or replaced in
advance to prevent system failure. Labor and material costs, for the Landis & Staefa, Inc. automation
systems, for corrective maintenance and emergency service are included within the scone of this
technical support program.
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DRAFT
7. Automation Services Task List
Modular Building Controller
Visually inspect RBC cabinet and observe operating environment.
Inspect diagnostic LED's.
Check for air leaks if applicable.
Backup the point, program and TOD database.
Replace battery as required.
Check for any unresolved points in program.
Inspect RBC layout sheet and labels for accuracy.
Check time and date - reset as required.
Check operation of analog output modules - note those cycling.
Print a report of failed points - repair as required.
Print a report of points in alarm - review with customer.
Print a report of points in operator priority - review with customer.
Print a report of disabled points - review with customer.
Clean cabinet enclosure (interior and exterior).
Repair and replace as required.
TEC Terminal Equipment Controller 3 Electronic Outputs
Verify controller operation through system -wide diagnostics at system operator's console.
Repair or replace terminal equipment controller as required.
Repair or replace electronic actuator as required.
Repair or replace room sensor as required.
Repair or replace valve actuator as required.
Repair or replace valve stem as required.
Analog Sensor - End to End Check
Verify reading at sensor and compare to point readout in automation system. Verify reading at sensor and
compare to point readout in automation system.
Repair and replace as require and replace as require
Modem.
Repair and replace as required.
8. Corrective Maintenance and Component Replacement Listed HVAC. Mechanical
Equipment: contractor will repair or replace failed or worn components to minimize obsolescence and to
maintain your system in peak operating condition. Contractor will upgrade equipment by systematically
modernizing existing components as may be necessary in Contractor's judgment. Components that are
suspected of being faulty may be repaired or replaced in advance to prevent system failure. Labor and
-21-
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DRAFT
material costs for the above referenced items are included within the scope of this technical support
program.
9. Account Mana eg ment. Contractor will provide dedicated account management to
coordinate the delivery of service, offer technical assistance for system programs and engineered control
strategies, and implement the quality assurance program An integral part of this account management
process is the collaboration of the automation specialist, mechanical technician, field operations supervisor
and engineering staff of City on how to operate the mechanical systems in a more effective and efficient
manner.
10. Contractor Response Time. Landis & Staefa, Inc., Inc. is a 24 -hour, 7 day per week
service facility and Contractor will be on -site to provide emergency service within the next business day. Non -
emergency calls, as determined by the City and Contractor will be incorporated into the next scheduled preventive
maintenance visit. Contractor will respond to on -line requests for maintenance within two(2) hours via modem 24
hours a day, 7 days a week
11. Documentation of All Service Provided. Contractor document each on -site service
call and furnish City with a copy showing time, date, and a brief description of activity. Work orders for on -site
system preventive maintenance will list the inspection date, individual to report to, equipment identification,
equipment location, work to be performed, and any special instructions.
12. Quality Assurance Program. Contractor will meet with City to evaluate system
performance and City's satisfaction with the quality of service that is being provided under the Technical
Support Program.
13. Sppcial Services. Contractor will provide City with preferred labor rate on any
additional work to be performed outside the terms of this agreement and 60% off list price on any Landis
& Staefa manufactured replacement parts not included in this agreement.
14. Exclusions and Limitations of Liability.
a. Contractor shall not be responsible for repair or replacement of non
maintainable or non - moving parts of the system such as ductwork, shell and tubes, heat exchangers, unit
cabinets, casings, refractory material, electrical wiring, water and pneumatic piping, structural supports,
cooling tower fill, slats and basins, etc. unless such repair or replacement is necessitated by the wrongful
acts or omissions of Contractor.
b. Contractor shall not be responsible for repairs, replacements, or services
necessitated by reason of negligence, abuse, misuse, improper or inadequate repairs or modifications,
improper operation, lack of operator maintenance or skill by City. Contractor assumes no responsibility for
service on equipment unless performed by Contractor's employees or persons authorized by Contractor.
C. Repairs and replacement of equipment parts and components is limited
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DRAFT
to restoring proper working condition. Contractor shall not be obligated to provide replacement equipment
that represents significant betterment or capital improvement unless such is necessary for restoring
equipment to its proper working condition. Parts and components replaced at Contractor's expense become
the property of Contractor. _
15. Contractor Representative. Contractor will, at its sole cost and expense designate a
person to be known as the Contractor Representative. The Contractor Representative will act as a single
point of contact on behalf of Contractor with respect to all matters under this Agreement and will become
familiar with the progress and quality of the completed Work.
16. Assistance to be Provided by the Citv. In order to assist Contractor in the
performance of the Work and to encourage the efficient use of resources, the City will, at its sole cost and
expense:
a. Designate a person to be known as the City Representative. The City
Representative will act as a single point of contact on behalf of the City with respect to all matters under
this Agreement and will become familiar with the progress and quality of the completed Work
b. Furnish Contractor with existing blueprints, surveys, legal descriptions
of the site, and other information regarding the Facility as Contractor may reasonably request in order
complete the Work and maintain the guarantee. These existing documents shall remain the property of City
shall be returned to City when Contractor has completed its use of such documents.
C. Promptly, and in any event within 15 business days, respond to samples
or documents submitted by Contractor to the City for review and approval under this Agreement.
CL Allow reasonable means of twenty-four (24) hour access to its Facility in
order to accomplish the Work.
e. Operate equipment according to the manufacturer's recommendations as
directed by the Contractor. Contractor shall instruct the City in writing as to the proper use of such
equipment before City begins operating the equipment.
f. Notify Contractor in writing of any policies (e.g. safety) of the Facility
which affects the Work.
17. Changes in Work
a. Either party may request additions, deletions, modifications or other
changes ( "Changes ") to the Work Requests for Changes will be processed pursuant to Standard
Specification For Public Work Construction (Green Book, 1997 Edition, including 1998 Supplements) and
shall not be unreasonably denied. Changes will be authorized only by a written agreement executed by both
parties.
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DRAFT
b. Contractor may with the City's written consent, which shall not
unreasonable withheld, substitute alternative parts or equipment provided that the alternative parts and
equipment perform the functions of and are of equal or better quality than the parts and equipment for
which they are substituted.
18. Equipment Warranty
a. Socific Warranties. All equipment installed under this Agreement shall
carry the specified warranties:
GE Lams Three (3) year parts and labor/worlananship warranty
GE Ballasts Five (5) year parts/one year labor/worlananship warranty
Occupancy/Motion Sensors One (1) year parts and labor/workmanship warranty
Variable Frequency Drives
MagneTek VFD's I Three (3) year parts and labor/worlananship warranty
Mechanical
All Carrier Air Conditioning Units
One (1) year
arts/one
year labor/workmanship warranty
VaCom Technolo 'es Heat Generation System
I One (1) year
parts/one
year labor/worlananship warranty
Direct Digital Control Automation
All Landis & Staefa Manufactured Equipment One (1) Year Parts and labor /workmanshi warran
"Plunge" Roof Replacement
Ten (10) year "No Dollar Limit" (NDL) Warranty.
New Ceiling Tiles
One year parts and labor/workmanship warranty
LED Traffic Signals
One year parts and labor/workmanship warranty
New Electrical Systems
One year parts and labor/workmanship warranty
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All other Equipment
All additional components and other equipment installed under this program and not specifically outlined in this
section of the document will be covered under a one (1) year parts and labor /worlananship warranty
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DRAFT
EXHIBIT E. SAVINGS CALCULATIONS
A Schedules. The savings calculation methodology consists of
Schedule 1:
Energy & Operational Stipulated Savings
Schedule 2:
Calculation of Bill Comparison Savings
Schedule 3:
Base Year Utility Data
Schedule 4:
Operating Schedules and Conditions
B. Calculation of Actual Annual Savings. Contractor will calculate Actual Annual Savings
as the sum of the Measured & Verified Savings plus the Energy & Operational Stipulated Savings. The
Measured & Verified Savings will be calculated according to the procedures detailed in the Calculation of
Measured & Verified Savings. The Base Year Utility rates, Operating Schedules and Conditions are shown
in the attached schedules.
Schedule 1:
C. Energy & Operational Stipulated Savings. Contractor will be reducing other operational
costs to the City through the implementation of the facility and operational improvements. The Operational
Savings and annual escalation per cent are stipulated below:
Source (s) of Savings
Annual Energy &
Operational Stipulated
Savings
Annual
Escalation
Percent
Lighting Lamp and Ballast
Replacements
$1,700
3%
HVAC Repair Costs
$23,153
3%
"Plunge" Roof Replacement
$8,400
3%
Ceiling Tile Replacement
$7,900
3%
Schedule 2:
Calculation of Bill Comparison Savings & Verified Savings
Schedule 3:
Base Year Utility Data
Please refer to Exhibit B.
Schedule 4:
Operating Schedules and Conditions
Please Refer to Exhibit `B"
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t;QJJ ►.}
DRAFT
where:
AB = adjusted baseline
d = days in current month
nC = daily consumption from baseline data as determined from Faser
analysis
Ko = occupancy /schedule adjustment factor (e.g. current operating
hours/agreed upon operating hours, Schedule E)
Ka = space utilization adjustment factor (current conditioned square
footage/baseline conditioned square footage)
Ca = calculated adjustments (e.g. added load from the Equipment)
The Adjusted Baseline for each month of the Annual Savings Period covering each energy type
and each meter for kW demand adjustments will be calculated as follows:
kWa = kWb x Ka + Ca
where:
where:
where:
kWa = adjusted demand
kWb = demand from baseline period
Ca = calculated adjustments (e.g. added Measures load)
Monthly energy savings will be calculated as follows:
S = AB - AU and kWs = kWa - kWU
S = monthly unit energy savings
AB = Adjusted Baseline
AU = post retrofit monthly energy usage
kWa = adjusted demand
kWs = kW demand savings
k)W = post retrofit kW demand usage
The energy costs avoided will be calculated as follows:
CS = Sxuc +kWsxuc +Os
-28-
uQ %iJ +,,
CS = monetary savings
S = monthly energy savings
uc = the greater of the floor price of energy (as defined above) and the current
costs, calculated as follows:
(1) For energy sources the cost of which decreases with increasing
usage, the marginal unit cost from the month's bill. For
electricity, this marginal cost shall be determined for energy
(starting with the amount paid for the last kilowatt-hour
purchased including fuel adjustment cost) and demand (amount
paid for the last kilowatt purchased) including, if applicable,
the effect of demand on the energy cost.
(2) For energy sources the cost of which does not decrease with
increasing usage, the average unit cost of all deliveries received
during the month.
Os = other related savings attributable to the conservation program. The City
will retain any and all benefits realized from rebates, grants and similar
payments and discounts resulting from the Work.
If the Work results in a change of energy source (e.g. conversion from electric to gas heat), or
where the level of usage changes enough to affect the marginal cost, or where utilities have changed rate
structures, LGP shall modify the calculations procedure to appropriately adjust for the change.
-29-
v�05.. v
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 4. 1998
AGENDA HEADING: Unfinished Business - Staff
Staff recommendation to provide staffing to fill the function of centralized procurement within the Finance
Department in the amount estimated at $28,544 for the 1998 -99 Budget. (Annual fiscal impact of $106,140 which
is expected to be offset by cost savings and reduced use of legal services.)
RECOMMENDED COUNCIL ACTION:
City Council direct the Human Resources Department to implement the class specification and retain the position
of Purchasing Agent within the Finance Department in the Business Services Division. This action will result in an
increase in one person in the Finance Department and result in a budget impact of $28,544 for the 1998 -99 fiscal
year which will end on September 30, 1999. Adopt Resolution.
INTRODUCTION AND BACKGROUND:
In August of 1994 the purchasing position was eliminated in a citywide staff reduction. At that time, the purchasing
function was decentralized, relying on departmental staff to initiate all purchasing requests and monitor contract
expirations, renewals, and compliance with terms and conditions. The Finance Department and specifically the
accounting staff assumed support duties to assist departments in processing bids, contracts, and awards.
An analysis of the current system exposes critical weaknesses in purchasing procedures within the departments,
such as: best product/vendor prices, including discounts, deliveries, availability of goods, specifications,
demonstrations, and the quality of different materials. A centralized purchasing operation should improve and
insure these aforementioned issues, as well as demand the expeditious delivery of goods, the analyzation of bids
received, comparisons of specifications and prices, review market trends, make value analysis, and maintain
vendor catalogs and material specification prior to recommending an award. This retention of the proposed
Purchasing Agent would be involved in all of the above duties as well as these additional assignments:
♦ Centralized procurement where economies of scale are appropriate for all departments (office supplies,
uniforms, furniture, computer equipment and supplies, pagers, communications, copier and fax lease
agreements, and major capital outlays).
♦ Assist in evaluating a form management system to take care of the City's printing needs due to the
elimination of the City print shop. This is an area that needs attention to reduce additional costs the
departments have incurred due to their lack of expertise in purchasing forms in the proper quantities to
allow for savings.
♦ Maintain expertise concerning Joint Power Authorities and other consortiums, piggybackable State,
County, or other Municipal bids that offer value in local government procurements.
♦ A quality control review to assure that uniform purchasing procedures are being adhered to, and to
maintain and update those procedures. The Municipal Code needs to be updated for bid limits, and all
policies and procedures need to be rewritten to current industry standards.
♦ Emergency preparedness to improve the City's readiness should a catastrophe occur. This would
include the necessary requirements for developing an emergency purchase order system with vendors
to identify in advance the City's needs during earthquakes, floods, civil unrest, etc. This will help
maximize potential FEMA reimbursement through effective documentation.
♦ Intervene where appropriate to assure vendor compliance and assist in the review of contracts for any
oversight. Expedite proper notice to remedy problems or terminate contracts where appropriate.
CM -I -1
�0 5 ;i
♦ Revise current purchasing polices and procedures to ensure more effective purchasing. Needs to
increase formal bid threshold and departmental purchase order amounts. Train City staff with the new
purchasing module procedures and develop proper authorization levels within the organization.
DISCUSSION:
In conclusion, I believe that the approval and implementation of a centralized procurement function would not only
improve the citywide operation but based upon the economy and scale should defer much of the expense of the
position. To fund this position of Purchasing Agent we have calculated twelve months at E Step $84,912 and
three months at $21,228. The total fifteen -month expenditure in the 1998 -99 budget of $106,140 (salary and
benefits). It is anticipated that the $40,000 that was authorized in the budget to study the procurement process as
well as the savings from a part-time Office Specialist in the City Clerk's office for fifteen -month period would total
$56,368. This cost savings applied to $106,140 would require an additional amount to be funded by the Council of
$49,772 for the fifteen month period. However, it would be our recommendation to fund only $28,544 since it
would take approximately three months to recruit and retain this individual.
ATTACHED SUPPORTING DOCUMENTS:
Classification specifications
Salary/Benefit Calculation
FISCAL IMPACT:
(Check one) Operating Budget: x Capital Improv. Budget:
Amount Requested: $28.544
Project/Account Budget: $
Project/Account Balance: Date:
Account Number: 001 - 400 - 2504 -4XXX
Project Phase:
Appropriation Required - Yes X No_
ORIGINATED & REVIEWED BY: Date:
C '1 //��
Eunice Kramer, Finance Director July 28, 1998
CM -I -2
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v
Date Adopted:
CITY OF EL SEGUNDO
PURCHASING AGENT
DEFINITION
Under the supervision of the Business Services Manager, plans, organizes, and directs the purchase of material, equipment,
supplies, and services; performs related duties as required.
CLASS CHARACTERISTICS
The Purchasing Agent class is a single position classification which directs the activity of purchasing a variety of materials,
equipment and services in a timely and cost effective manner for the City. The Purchasing Agent reports to the Business
Services Manager and assists in supervising assigned clerical and/or technical staff.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
1. Plans, organizes, and directs purchasing activities; administers applicable contracts; controls purchase orders and
related documents for completeness, accuracy, and compliance with purchasing and budgetary policies and
procedures; ensures effective inventory control and issuance of equipment and supplies.
2. Develops and implements formal and informal bidding policies; develops bid documents and specifications for
supplies, materials, equipment, and services; evaluates bids against specifications and recommends or awards
contracts or purchases in accordance with City code, laws and established policy.
3. Interviews and negotiates with vendor representatives concerning the availability, price, and terms of purchase of
supplies and equipment; provides liaison between vendors and City departments as related to purchasing activities.
4. Directs the transfer of City equipment and disposition of surplus property; maintains fixed asset and inventory
records.
5. Advises, and otherwise provides assistance to other City staff regarding purchasing activity; assists in developing
departmental budgets for supplies and equipment on request; prepares and presents reports evaluating requirements
for goods and services in relation to bid specifications; recommends action on City contracts and agreements.
6. Develops and implements purchasing, and stores goals, objectives, policies, and procedures; maintains
documentation of City purchasing procedures; prepares the purchasing and central stores budget requests.
7. Supervises assigned staff.
8. Prepares change orders, council agenda items, and other documents concerning purchasing matters.
9. Develops and implements procurement/purchasing unit for the City's Emergency Team in the event of a disaster.
10. Performs other related duties as required.
CM —I -3
PURCHASING AGENT
Page 2
QUALIFICATIONS GUIDELINES
Education and /or Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for
satisfactory job performance. Example combinations include graduation from an accredited four year college or university
with major course work in public or business administration, or related field; four years of professional purchasing
experience supplemented by one year of related supervisory experience.
Knowledge. Shills, and Abilities
Thorough knowledge of the principles and practices of purchasing and inventory control for a government agency, record keeping methods
related to the purchasing function. Considerable knowledge of laws and regulations applicable to municipal bidding procedures and
purchasing operations; sources and types of equipment and supplies used by a municipality, methods and techniques of supervision. Ability
to perform and/or direct purchasing , centralized stores, and inventory control; prepare and present reports; interpret and apply related
codes, laws and policies; meet the public in situations requiring diplomacy and tact communicate effectively both orally and in writing;
establish and maintain cooperative working relationships; supervise assigned staff; and negotiating skills to arrange terms and conditions,
prices and scheduling.
Special Requirements
Possession of or ability to obtain a Class C California driver's license, and a satisfactory driving record.
Possession of Certified Professional Public Buyer (CPPB.); OR Certified Public Purchasing Officer (C.P.P.O.); OR Certified Purchasing
Manager (C.P.M.)
HRD:md98rev
CM —I -4
�GOG�'
PURCHASING AGENT
24- Jul -98
12 MOS @ "E" STEP
84,912
3 MOS @ "E" STEP
21,228
15 MONTH TOTAL
106,140
PROCUREMENT STUDY
40,000
P/T OFFICE SPEC. 1 -12 MOS
13,031
P/T OFFICE SPEC. 1 -3 MOS
3,337
ADDITIONAL AMOUNT NEEDED FOR 15 MOS.
49,772
ADDITIONAL AMOUNT NEEDED. FOR 12 MOS.
28,544
CM -I -5
�0 6�
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, ESTABLISHING A SALARY RANGE
FOR THE JOB CLASSIFICATION OF PURCHASING AGENT.
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA DOES HEREBY
RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That the City Council approves the establishment of the following monthly
salary range for the job classification of Purchasing Agent (Supervisory and Professional
Employees Association Bargaining Unit):
Step A Step B Step C Step D Step E
$4178.92 $4387.86 $4607.25 $4837.62 $5079.50
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution;
shall enter the same in the book of original resolutions of said city; and shall make a minute of the
passage and adoption thereof in the records of the proceedings of the City Council of said City, in
the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this 4`h day of August, 1998.
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor of
said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held
on the 4`h day of August, 1998, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. ensley, CieAttottY�
J J
CM -z -G
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4. 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business - Staff
AGENDA DESCRIPTION:
Staff recommends that City Council modify their previous 1998 -99 budget action which authorized an increase of one
position within the City Clerk's office and adjust the overall staff level by a net reduction of one part -time (.5) position
for a cost savings of $16,368 during the next fiscal year.
RECOMMENDED COUNCIL ACTION:
Modify, approve, and authorize Human Resources to retain the services of one full -time Office Specialist assigned to
the City Clerk's Office for the primary purpose of contract management.
INTRODUCTION AND BACKGROUND:
The issue of the management of City contracts has historically been one of consternation with City Council, staff, and
the general public. Operationally the City Clerk and the Finance Department have tried to manage contracts on a
functional basis but the issue of coordination and dissemination of critical information has been lacking. If this situation
continues to exist wherein contract administration is maintained on an as- needed basis and that the departments only
become involved functionally as to their own specific areas of responsibility we will continue to encounter a lack of
uniformity of contracts, documents, and policies. This lack of coordination and accountability eventually results in
additional legal fees when the City Attorney is required to review and mitigate conflicts.
DISCUSSION:
It is recommended that the City Council reaffirm their action in the 1998 -99 budget and direct the Human Resources
Department to retain the services of an Office Specialist based in the City Clerk's office to be primarily responsible
for developing a program of contract management throughout the City. The program should be based on a foundation
of uniformity which includes policy, contracts, and documents that support the RFP and Public Works process,
insurance and bond compliance. This system should provide tracking of each and every contract to determine its
status and compliance with our rules and regulations.
In closing, it would appear that if the contract management function is administered in a timely and efficient manner
it will reduce significantly the amount of time that the City Attorney currently spends on contract review and contract
uniformity thereby resulting in a savings to the City.
ATTACHED SUPPORTING DOCUMENTS:
Memorandum from City Clerk Cindy Mortesen to the City Council dated June 8, 1998
Agenda description dated July 21, 1998
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested: $
Project/Account Budget: $
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
ORIG ATED & REVIEWED BY: Date:
indy Mort se City CI k July 28, 1998
mond, City Manag r
July 28, 1998
CM -II -1
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CITY CLERK'S DEPARTMENT
INTEROFFICE MEMO
DATE: July 21, 1998
TO: Tim GrinlMond, Interim City Manager
FROM: Cindy Mortesen, City Clerk
SUBJECT: Contracts Administration
As you are aware, an additional full -tinge position in the City Clerk's Department was
approved in the FY1998 -99 Municipal Budget. Among other duties, this position will be
responsible for administration of City contracts and insurances. This is the first phase
in the Department's move towards computerized records management and Staff
envisions the preliminary responsibilities of the position to encompass computer input
of all City Council approved contracts, as well as Departmental contracts; ensuring that
required insurances and business licenses are current; alerting departments of future
expirations of contracts; and working with Finance/ Business License Department to
ensure payments are withheld until all City requirements are met.
Preliminary setup steps have been taken to accomplish the above. Staff is currently
working with the City's computer consultants to convert existing logs into a data -base
which will allow the generation of reports to all departments. When in place, this tool
will alert each department of upcoming expirations affording staff adequate tinge to
prepare contract extensions, if necessary, for Council consideration.
Due to current staffing levels, contract administration is being Maintained on an as
needed basis, as time allows. Staff is already overtaxed with regular daily duties, and
does not have enough available time to prepare the many documents for scanning.
Staff currently updates logs for computerized research, but preparation for importation
into a data -base is labor intensified and the Department is not adequately staffed to
accomplish this preparation work. Just like the time old adage "speiui nloiicy to stive
timiey ", "time must be spent to save time ". Should we be unable to begin the records
management program in the near future, steps must still be taken to prepare the records
and documents for computerization. Unfortunately during a recent audit of contract
files, it was found that several are missing and an inordinate amount of time is being
spent in their recreation.
VJvi1
CM -11 -2
Even though a records management program has not yet been approved for City Hall,
Staff anticipates the next phase in computerized records management to be the scanning
of all City Council minutes from incorporation in 1917 through 1990. This process
consists of scanning each set of minutes onto the computer, storing each file into
software such as O►rinipage, converting the files into Word, and finally an operator
reading each set of minutes to ensure accuracy. This process again is very labor
intensive, but ultimately we anticipate an immeasurable benefit to the City.
Since April, 1998, the City Clerk's department has maintained a log of requests for
information which have been processed by the Department. These requests have been
generated by the following four groups: Staff, public officials, residents, and others.
These requests, and the time expended in fulfilling them, are as follows:
Staff
98.70 hours
Public Officials
3.83 hours
Residents
9.58 hours
Others
3.75 hours
As can be seen above, most of this Department's research time is expended assisting
other departments such as legal research for Human Resources /City Manager /City
Attorney /Finance /Economic Development in potential lawsuits; assisting police
department in their location of information regarding the existing and proposed
communications center; and assisting all departments in researching
contracts / insurances /resolutions /ordinances. With the input of all minutes into a
search acceptable format research time will be greatly reduced ultimately providing
much speedier service to the requestor.
It is anticipated that this phase will be followed by the scanning of all resolutions and
ordinances. This process will be similar to the process outlined above, and will enhance
the Department's research capability. Again, the benefits to all departments are
immeasurable.
For Four information, Staff conducted a very brief survey of sixteen mostly local cities,
and found that in all sixteen cities, the City Clerk's Department is responsible for
records management, including contract administration.
/sf
60��0
CM -11 -3
(5)_
CITY CLERK'S DEPARTMENT
INTEROFFICE MEMO
DATE: June 8, 1998
TO: Mayor and Councilinembers
FROM: Cindy Mortesen, City 1
SUBJECT: FY1998 -99 Municipa Budget
Further to my Memorandum dated May 28, 1998, regarding requested budgetary
increases for the City Clerk's Department for FY1998 -99, 1 would respectfully request
Council's consideration of the following proposed staffing increases:
Current Staffing
1 part -time elected City Clerk
1 full -time appointed Deputy City Clerk
1 part -time Office Specialist
Proposed Staffing
1 part -time elected City Clerk
1 full -time appointed Deputy City Clerk
1 part -time Office Specialist
1 full -time Office Specialist
Since the City Clerk's Department has been charged with expanded duties in the areas
of contract and insurance management, this additional full -time position is essential to
monitor the contract management program. Since the City Clerk's Department is the
receiver of all City contracts, the perceived benefits to the City would be closer
monitoring of all city contracts for compliance in such areas as current business
licensing, as well as required insurance coverage.
Contract Management is merely the first stage in the City's move towards electronic
records management. In the near future, the City Clerk's Department looks forward to
electronically scanning all minutes, as well as resolutions and ordinances, which will,
eventually, allow City residents an opportunity to research City records via the
Internet. We anticipate this process to be very lengthy and labor intensive; however,
we feel the results in service to the community will be well worth the effort and
additional expenditure.
Should you have any questions regarding the above, please don't hesitate to contact me
at ext. 218.
i0 )G
CM -II -4
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS
AGENDA DESCRIPTION: Appointments made by the City Council on Tuesday, August 4, 1998 to
Committees, Commissions and Boards.
RECOMMENDED COUNCIL ACTION: Announce the appointments and respective terms of office, to
Committees, Commissions and Boards.
Committee:
Planning Commission
Community Cable Advisory Committee
BRIEF SUMMARY:
A nointee:
ATTACHED SUPPORTING DOCUMENTS: N/A
FISCAL IMPACT: N/A
URIULNATED:
ulia Abreu Mason, Council Assistant
Term Expires:
4 yr term - exp. 06/30/02
existing 4 yr. term exp. 10/31/02
Date: July 29, 1998
REVIEWED tiY: Date: July 29,1998
UO�!�)n
joa: \n: \ccb \appoint.agd
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Boards and Commissions
AGENDA DESCRIPTION:
Revised budget and operational format for the Lakes at El Segundo Restaurant.
RECOMMENDED COUNCIL ACTION:
Approve revised budget and operational format for the Lakes at EI Segundo Restaurant.
INTRODUCTION AND BACKGROUND:
During this year's budget process the City Council took action to change the golf course restaurant from full
service to a counter service format. As part of this action, council asked the Recreation and Parks Commission to
work with Family Golf to propose details of a new operating format and budget.
DISCUSSION:
The city's management company for the Lakes brought a proposal to the Recreation and Parks Commission at
their July 15th meeting outlining how the counter service format would be implemented. The commission, after
providing input, called a special meeting for July 20 th to be dedicated solely to the specifics of the new restaurant
operational format. In summary, the commission voted unanimously that the restaurant be operated in the
following manner:
Patrons would place and pay for their order at the counter; they would be given a number. Orders would
be delivered directly to the patrons table. Special meetings and large parties using the Lakes will be
handled by using specific caterers that have been approved by Family Golf, Inc. The menu will be basic
grill service, hamburgers, hot dogs, sandwiches, salads, as well as appetizers.
Along with these changes, a revised budget was approved and a target date of August 10th was set for the
change over to take place.
Attached is the complete counter service proposal and revised budget for council approval.
ATTACHED SUPPORTING DOCUMENTS:
The Lakes at El Segundo Food & Beverage "Counter Service " Proposal.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No
FNA ED: Date: July 23, 1998
` Caverty� Chairma�ecr n anAdRarks Commission
BY:
ACTION-TAKEN:
980804res.gc 7 -23 -98 9:30a.m.
Date:
Lakes pg 1
,
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The Lakes at El Segundo
Food & Beverage "Counter Service" Proposal
Patrons will enter the dining room and place their order at the main counter, paying for
the order and receiving any drinks ordered at that time. They will then proceed to any
table -- inside or outside -- to await their order. Patrons will be provided a small,
numbered table tent to place on their table. As soon as the order is prepared and ready, it
will be delivered to them by the expediter (busboy) or counter person, depending on how
busy it is at that moment. Upon finishing their meal, the patron no longer has to wait for
the check and change process. They simply depart, and staff clears the table and prepares
it for the next patron.
Monday, Tuesday, and Wednesday
Grill Hours
Thursday and Friday
Saturday and Sunday
Grill Hours
Grill Hours
9:00 AM - 7:00 PM
11:00 AM - 3:00 PM
7:00 AM - 8:00 PM
7:00 AM -- 3:00 PM
7:00 AM - 7:00 PM
7:00 AM - 3:00 PM
Proposal regarding the catering events that occur at The Lakes, is to have an outside
catering company handle the larger (over 20), after business hours, events. The Lakes
would continue to handle those functions, that are not labor intensive, occurring during
the normal business hours of the restaurant. For those "outside" events, The Lakes would
receive a banquet room rental fee of $150, with the additional areas (dining room and
patio) being negotiated depending on the overall size of the function. The Lakes will also
receive all Beer & Wine Revenues for all events.
The catering company handling the outside events will provide all service labor, clean up
labor, linen, and florals. The Lakes will provide the facility, dishes, flatware, and glasses
for 150 settings. There will be a few items that will be jointly used by both parties (i.e. -
the larger BBQ, and some chafing dishes).
Lakes pg 2
Food & Beverage "Counter Service" Proposal
Page 2
Items on the menu will be fairly basic. There will be a hamburger, a hot dog, cold meat
sandwiches, a chicken breast sandwich, and a couple of salads. Appetizers will also be
available to order. A daily special will continue to be offered, and advertised on a large
"specials board" prominently displayed near the order counter.
Providing that contractors can be scheduled timely, the proposed starting date for this
program is Monday, August 10, 1998.
Lakes pg 3
Lakes pg 4
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CITY OF EL SEGUNDO
CAPITAL ROUIPMENT JUSTIFICATION REQUEST FORM
Department / Division: Recreation and Parks / F & B
Account Number: 503- 400 -5306 -8104
Item Requested:
Quantity:
Unit Price:
Proposed Make:
Relocate existing refrigeration unit
One
$3,000.00
Budget Year: 1998/99
Description and
Specifications: Relocate existing unit, power source, and drainage line. Create new power source
for new unit to be installed.
Equipment Cost: $3,000.00
Other Costs:
Installation/Transportation:
Allowance for Inflation:
Sales Tag:
Total Cost: $3,000.00
Source of
Quoted Price: L & M Homecrafters
Date of Quotation: April 1998
Purpose of
Equipment:
Equipment to
be Used By:
Justification of
Need:
Submitted By:
Title:
Food & Beverage Counter Personnel
To create room under the existing food counter for new refrigeration unit, and create greater
efficiency of movement for personnel.
Larry Griebenow
General Manager
Lazes pg n
CITY OF EL SEGUNDO
CAPITAL EQUIPMENT JUSTIFICATION REQUEST FORM
Department / Division: Recreation and Parks / F & B
Account Number: 503- 400 -5306 -8104
Item Requested:
Quantity:
Unit Price:
Proposed Make:
Description and
Specifications:
New under counter refrigeration unit
One
$7,000.00
Budget Year: 1998/99
New under counter refrigeration unit with 2 -3 tap dispensing tower.
Equipment Cost:
Other Costs:
Installation/Transportation:
Allowance for Inflation:
Sales Tax:
Total Cost:
Source of
Quoted Price: S.E. Rykoff; Sysco Food Service
Date of Quotation: April 1998
Purpose of
Equipment: To chill and dispense tap beer efficiently.
$7,000.00
$7,000.00
Equipment to
be Used By: Food & Beverage Counter Personnel
Justification of
Need: To initiate the proposed counter service program, personnel must be able to dispense all
refreshments from one counter area. This will create more efficient movement of counter
personnel.
Submitted By: Larry Griebenow
Title: General Manager
U01) 1 6
Lakes pg 6
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
07/15/98 THROUGH 07/28/98
Date Payee
Amount
Description
07/15 Healthcomp
1,035.99
Weekly eligible claims week ending 07/14/98
07/15 US Bank Trust
352,960.38
ABAG Lease Payments
07/22 Healthcomp
3,338.35
Weekly eligible claims week ending 07/21/98
07/27 IRS
164,591.90
Federal Payroll Taxes P/R #2
07/27 Emp. Dev. Dept
30,707.41
State Payroll Taxes P/R #2
552 .0
DATE OF RATIFICATION: 08/04/98
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
City Treasurer
Finance Director
City Manager
Date s
Date L—) -7 ,V
Date 71 715Y
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
552,634.03
�0 ;)7f
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, July 21, 1998 - 5:00 P.M.
CALL TO ORDER Mayor Gordon at 5:00 P.M.
PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs.
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Councilmember Wernick
Councilmember Gaines
Councilmember McDowell
- Present
- Present
- Present
- Present
- Present
PUBLIC COMMUNICATIONS - (Related to Cily Business Only - 5 minute limit per person, 30 minute
limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. NONE
CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code §54950, et sQ.) for the purposes of conferring with the City's Real Property
Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as
follows:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) -
In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014
Hill v. City of El Segundo, LASC Case No. YC 030986
Hughes v. City of El Segundo, LASC Case No. BC 185210
Senior v. City of El Segundo, WCAB Unassigned
Mosleh & Greffon v. City of El Segundo, LASC Case No. YC 025903
Fenwick v. Civil Service Commission and City of El Segundo, 2 Civil B121282 and Los Angeles No.
BSO44667.
El Segundo v. Kilroy, LASC Case No. YC 031166
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -2- potential case (no further public
statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -6- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - Status of City Manager recruitment.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - Meet with negotiator
for the General Employees Association (El Segundo City Employees Association).
Minutes
City Council Adjourned Meeting
July 21, 1998 — 5:00 p.m.
tJt70 1
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking
on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so
shall be a misdemeanor and punishable by a fine of $250.
ADJOURNMENT at 6:55 P.M.
Cindy Mortesen, City Clerk
Minutes
City Council Adjourned Meeting
July 21, 1998 — 5:00 p.m.
u 0 - /� >
"l 61
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 21,1998 - 7:00 P.M.
CALL TO ORDER Mayor Gordon at 7:00 P.M.
INVOCATION - Rev. Julie Elkins, United Methodist Church of El Segundo
PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs
PRESENTATIONS
1. Councilmembers McDowell and Wernick presented a Proclamation to the Major (District 10) and Minor
Bobby Sox (District 9) Champions, who will be moving on to the next level.
2. Acceptance of resignation of Susan Cooper as City Treasurer and appointment of William Bue as City
Treasurer to fill the vacancy until the next election in April, 2000
Council accepted the resignation of Ms. Cooper, as elected City Treasurer, and presented her with a
plaque in appreciation of her years of service. Clerk Mortesen administered the Oath of office to Mr.
William Bue, and presented him with a certificate of appointment.
ROLL CALL
Mayor Gordon
Mayor ProTem Jacobs
Councilmember Wernick
Councilmember Gaines
Councilmember McDowell
- Present
- Present
- Present
- Present
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute
limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf
of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Four (4)
individuals addressed Council
Mark Dean, ASNAC, requested that Council investigate the feasibility of banning the use of leaf blowers.
Minutes
City Council Regular Meeting
July 21, 1998 — 7:00 p.m.
2
4.
A.
B.
Liz Garnholz, resident, addressed Mayor Gordon's comments; requested that she be afforded an
opportunity to speak on any item; addressed the LAX expansion; and the Morongo Indians.
Jane Friedkin, resident, expressed concern regarding the bid process for the study of a well, which was
awarded to RBF; the Hyperion mitigation monitor; moving members between committees; and
telephone interviews.
Frank Wong, resident, requested the status of the FAA's response to questions submitted to them. Mayor
Gordon responded that the City has a partial response, but is awaiting a complete response.
Mr. Wong referred to a newspaper article supporting the LAX expansion; displayed a sign opposing the
expansion; and spoke regarding an organization called CBE.
PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only.
MOVED by Councilmember Wernick SECONDED by Mayor ProTem Jacobs to read all ordinances
and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0.
SPECIAL ORDERS OF BUSINESS -
Public Hearing on Environmental Assessment EA -439 and Subdivision Extension 98 -2 for a one (1) year
extension to a previously approved Vesting Tentative Tract Map for a 28 -unit condominium project to
be constructed at 1415 East Grand Avenue. Applicant: Jim Kizirian.
Mayor Gordon stated this is the time and place hereto fixed for a public hearing on Environmental
Assessment EA -439 and Subdivision Extension 98 -2 for a one (1) year extension to a previously
approved Vesting Tentative Tract Map for a 28 -unit condominium project to be constructed at 1415 East
Grand Avenue. Applicant: Jim Kizirian. He asked if proper noticing was done and if any written
communications had been received. Clerk Mortesen stated that proper noticing was done by the Planning
and Building Safety Department, and no written communications had been received.
Laurie Jester, Senior Planner made a brief staff report.
Elizabeth Srour, representing the applicant, stated she was available to answer any questions.
MOVED by Mayor ProTem Jacobs SECONDED by Councilmember Wernick to close the public
hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
City Attorney Mark Hensley read the following:
Minutes
City Council Regular Meeting
July 21, 1998 — 7:00 p.m.
00` -)S2
RESOLUTION NO. 4077
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,
APPROVING A ONE (1) YEAR EXTENSION TO VESTING TENTATIVE TRACT MAP NO.
51109 (SUBDIVSION 98 -2) FOR PROPERTY AT 1415 EAST GRAND AVENUE AND
CERTIFICATION OF A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR
ENVIRONMENTAL ASSESSMENT EA -439, PETITIONED BY JIM KIZIRIAN
MOVED by Councilmember McDowell SECONDED by Councilmember Wernick to approve
Resolution No. 4077 on Environmental Assessment EA -439 and Subdivision 98 -2 for a one (1) year
extension to a previously approved Vesting Tentative Tract Map for a 28 -unit condominium project to
be constructed at 1415 East Grand Avenue. MOTION PASSED BY THE FOLLOWING VOICE
VOTE. AYES: MAYOR GORDON, MAYOR PROTEM JACOBS, COUNCILMEMBERS
MCDOWELL, AND WERNICK. NOES: COUNCILMEMBER GAINES. 4/1.
C. UNFINISHED BUSINESS -
Additional discussion concerning purchase of trash cans for placement on Main Street.
Jack Hilton, General Services Manager gave a brief staff report.
MOVED by Councilmember Gaines SECONDED by Mayor ProTem Jacobs to Purchase 30 new 42
gallon (31 gallon interior) cans and relocate the old, still usable cans to other locations throughout the
City. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON,
MAYOR PROTEM JACOBS, COUNCILMEMBERS MCDOWELL, AND GAINES. NOES:
COUNCILMEMEBER WERNICK 4/1.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
Schedule interviews of candidates for Planning Commission and Community Cable Advisory Committee
( "CCB's "), with filing deadline set for 48 hours prior to interviews.
It was the consensus of the Council to set Tuesday, August 4, 1998 at 6:30 p.m. for the interviewing
Planning Commission and Community Cable Advisory Committee candidates.
Minutes
City Council Regular Meeting
July 21, 1998 — 7:00 p.m.
60 6
J U.;)
2. Appoint a Senior Task Force to develop recommendations for Council consideration on ways to assist
El Segundo seniors.
It was the consensus of the Council to appoint Mayor Gordon and Councilmember Wernick to work with
a ten person task force formed by recommendations and volunteers from the community for a sixty day
period, to develop recommendations on assisting El Segundo seniors.
3. Appoint a Business Task Force to study audit procedures for the City's collection of business related
taxes.
It was the consensus of the Council to appoint Mayor Pro Tern Jacobs and Councilmember Gaines to
work with the Finance Director and members of the business community on a ten member task force to
serve for a period of sixty days developing a policy on audit procedures for the City.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business.
1. Warrant Numbers 248635- 248869 on Demand Register Summary Number 29 in total amount of
$1,426,357.03, Warrant Numbers 248873 - 249071 on Demand Register Summary Number 01 in total
amount of $511,427.50, and Wire Transfers in the amount of $947,012.44.
2. PULLED FOR DISCUSSION BY MAYOR GORDON.
3. Acceptance off the re- roofing of various City buildings (PW 97 -16). Final contract amount = $71,732.00.
Close Contract No. 2553.
4. PULLED FOR DISCUSSION BY COUNCILMEMBER.
Award Contract No. 2613 to John T. Malloy, Inc., for the 1997 -98 replacement of water mains - Project
No. PW 97 -15 (contract amount $267,072.90).
6. Request for approval to submit an application for a Bureau of Justice Assistance Local Law Enforcement
Block Grant requesting $18,640 in grant funding with a $1,864 cash match from Asset Forfeiture funds.
7 PULLED FOR DISCUSSION BY COUNCILMEMBER.
MOVED by Councilmember Wernick, SECONDED by Councilmember McDowell to approve consent agenda
items 1, 3, 5, and 6. MOTION PASSED BY UNANANIMOUS VOICE VOTE. 5/0.
4
Minutes
City Council Regular Meeting
July 21, 1998 — 7:00 p.m.
i)O'I'i8 F
CALL ITEMS FROM CONSENT AGENDA
2. City Council meeting minutes of June 30, July 7 and July 9, 1998.
MOVED by Mayor Gordon SECONDED by Councilmember Gaines, to amend the 7:00 p.m., July 7,
1998 minutes, agenda item no. D -2, page 4, regarding Park Vista, to add the following to Council's
motion: .... d) request that Council guarantee that funds will be made available to Park Vista
for major repairs, in the event funds are not available in Park Vista reserve account, THE
GUARANTEE OF AN ADDITIONAL $300,000, IF NECESSARY. Also, allow the Public Works
Department to coordinate the letting of bids, without the need to return for further Council
approval. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
MOVED by Councilmember Wernick SECONDED by Councilmember McDowell to approve the
Council meeting minutes of June 30 and July 9; and July 7, 1998, as amended. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0.
4. Acceptance of the project to install safety deck surfacing in the City Plunge - Project No. PW 97 -23.
(Final contract amount = $21,785.00). Close Contract No. 2597A.
MOVED by Councilmember Wernick SECONDED by Mayor ProTem Jacobs to accept the project to
install safety deck surfacing in the City Plunge - Project No. PW 97 -23. (Final contract amount =
$21,785.00). Close Contract No. 2597A. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
7 Adopt Resolution No. 4078, approving the destruction of identified records in accordance with the
provisions of Section 34090 of the Government Code of the State of California. The City Attorney has
consented to the list for records destruction.
MOVED by Councilmember Wernick SECONDED by Mayor ProTem Jacobs to adopt Resolution No.
4078, approving the destruction of identified records in accordance with the provisions of Section 34090
of the Government Code of the State of California. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0.
F. NEW BUSINESS - CITY MANAGER -
1. Presentation regarding airport master plan opposition strategy.
Mayor Gordon announced the decision in closed session that the City file an amicus brief with the court
regarding the Morongo Indian lawsuit.
Council received and filed.
Minutes
City Council Regular Meeting
July 21, 1998 — 7:00 p.m.
., ^ -, I l:
UuJ6
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilmember McDowell -
Spoke regarding the Airport Master Plan Presentation.
Councilmember Gaines - NONE
Councilmember Wernick -
Spoke regarding business attraction and LAX expansion.
Mayor Pro Tem Jacobs -
Spoke regarding the Chamber mixer.
Mayor Gordon -
Mayor Gordon advised that the City Manager selection has been narrowed to two candidates and an
announcement should be made within thirty days.
The Imperial Highway improvement plan is still being worked on, to include continuation of tree
planting, as well as repaving.
Council consensus to direct the Recreation and Parks Commission to develop a plan for construction of
a dog park within the City limits.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking
on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so
shall be a misdemeanor and punishable by a fine of $250. Five (5) individuals addressed Council.
In response to concern expressed by Liz Garnholts, resident, regarding a stray dog in her yard, Interim
City Manager Grimmond stated that the Police Department will be notified to handle the situation.
Minutes
City Council Regular Meeting
July 21, 1998 — 7:00 p.m.
l,lj�l�lt)
2. Jane Friedkin, resident, referred to a presentation on LAX expansion, feeling that decisions may be made
before presentation at Council meetings; and requested a response as to why an RFP was not advertised.
3. Sandra Mason, resident, addressed the Senior Task Force; the dog park; expressed her disappointment
in the July 4`' cable presentation; felt the "No Bicycle and Skateboards" signs on Main Street are too
high for children to read.
Interim City Manager Grimmond to report back on the sign issue.
4. Frank Wong, resident, requested advice from the presenters the use of the "No On LAX Expansion" sign.
5. Mark Renner, resident, spoke regarding the presentation, El Segundo's plans, and addressed what he felt
the airport issues would be.
MEMORIALS: NONE
CLOSED SESSION: NONE
ADJOURNMENT at 9:30 p.m. to August 4, 1998, 5:00 p.m.
Cindy Mortesen, City Clerk
Minutes
City Council Regular Meeting
July 21, 1998 — 7:00 p.m.
n n
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Agreement providing for three year Memorandum of Understanding between the City Council and the El Segundo
City Employees Association. Fiscal Impact: $272,305 first year total compensation cost. Funds are available in the
City's 1998/99 Fiscal Year Operating Budget for the first year 5% salary increase.
RECOMMENDED COUNCIL ACTION:
1. Approve the Agreement
2. Adopt Resolution
INTRODUCTION AND BACKGROUND:
The attached agreement providing for a three -year Memorandum of Understanding is a mutual agreement reached
between authorized representatives of the City Council and the El Segundo City Employees Association.
DISCUSSION:
City and Association representatives met and conferred in good faith pursuant to California Government Code Sections
3500 et seq., and City Resolution number 3208.
The effective date of the 5% salary increase is July 18,1998.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
Agreement prepared by Richard Kopenhefer, Esq., - McDermott, Will & Emery
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date: 7/1/98
Account Number: Various
Project Phase:
Appropriation Required - Yes_ No X
ORIGINATED: Date: July 21, 1uutf
Bob Hyland, Director of Human Resourc /Risk Management
REVIEWED BY: Date:
agenda.288 ((��
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA, APPROVING THE
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF EL SEGUNDO,
CALIFORNIA, AND THE EL SEGUNDO CITY
EMPLOYEES ASSOCIATION
WHEREAS, the City has met and conferred in good faith with representatives of the
El Segundo City Employees Association; and
WHEREAS, discussions which have taken place in the meet and confer process
have resulted in a mutually satisfactory Memorandum of Understanding between the City of
El Segundo and this Association;
NOW, THEREFORE, be it resolved, by the City Council of the City of El Segundo as
follows:
SECTION 1. That staff is authorized to implement all terms and conditions of the
Memorandum of Understanding (entitled "Agreement ") between the City of El Segundo and
the El Segundo City Employees Association.
SECTION 2. The City Clerk shall certify to the passage and adoption of this
resolution; shall enter the same in the book of original resolutions of said City; and shall
make a minute of the passage and adoption thereof in the records of the proceedings of the
City Council of said City; in the minutes of the meeting at which the same is passed and
adopted.
PASSED, APPROVED AND ADOPTED this 4th day of August 1998.
ATTEST:
Cindy Mortesen,
City Clerk (SEAL)
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
Mike Gordon, Mayor of the
City of El Segundo
✓-/2 - a gg - 00 a-
AGREEMENT BETWEEN THE CITY OF EL SEGUNDO
AND THE EL SEGUNDO CITY EMPLOYEES ASSOCIATION
1. The term of this Memorandum of Understanding (MOU) shall commence on July 1, 1998
and end on September 30, 2001.
2. The City and the Association shall incorporate the terms of this agreement into the existing
comprehensive Memorandum of Understanding such that it shall contain all currently
effective agreements between the City and the Association.
3. The City shall increase salaries by 5% effective July 18, 1998.
4. The City shall implement the results of a classification and compensation study for unit
members on or before July 1, 1999, in accordance with Attachment "A ".
5. The City shall increase salaries by 2% or by the Consumer Price Index Percent change for
the year ending May, 2000, "Los Angeles - Riverside - Orange County Area, All Urban
Consumers ", whichever increase is greater. The salary increase shall be effective July 2,
2000.
6. The Association agrees to reduce the maximum allowable amount of accumulated sick
leave from 1056 hours to 600 hours, effective July 1, 1998, in accordance with Attachment
"B ". Additionally, the City agrees to add all unit members to its currently existing Long Term
Disability Plan.
7. The City's aggregate contribution toward dental, optical and life insurance coverage shall
be capped at $135 per employee per month, in accordance with Attachment "C ".
8. The City agrees to interpret "sufficient number" of candidates for a promotional examination
as three eligible and qualified applicants, in accordance with Attachment "D ".
9. The City shall modify the Computer Loan Program, in accordance with Attachment "E ".
10. The City shall modify its policy relative to the direct deposit of paychecks, in accordance
with Attachment "F ".
11. The City shall modify Personnel Rule 14.4 in order to provide a pre - disciplinary hearing
process for all suspensions without pay, in accordance with Attachment "G ".
12. During the third year of this MOU, the City and the Association shall meet with the intent
of discussing the 2% at 55 PERS Retirement Plan.
13. The City shall institute a Standby Duty Policy, in accordance with Attachment "H ".
14. The Association agrees to the method of computing adjustments to salary ranges, in
accordance with Attachment "I ".
15. The City shall revise Article 2.02(1) of the MOU to delete sick leave as time worked for
1.; j
purposes of calculating overtime, in accordance with Attachment "J ".
16. The City agrees to increase the current $10,000 term life insurance coverage for unit
members to $20,000.
17. The City agrees to increase recall pay from a minimum of two hours to a minimum of four
hours.
18. The City agrees to increase the maximum amount of compensatory time off which can be
maintained at any one time from 60 to 80 hours.
19. The City and the Association agree to modify MOU Article 1. 13, "Grievance Procedure," to
reflect the following:
A. The Association may grieve on behalf of an individual, group of employees
or the Association as a whole.
B. Steps within the Grievance Procedure will be completed within ten working
days.
C. Copies of written materials which may be used for disciplinary purposes
shall be provided to the employee prior to placement in their official
personnel file. The employee shall have the right to rebut any such
document and have the rebuttal attached to the document prior to it
becoming a permanent part of the employee's personnel file.
20. The City and the Association agree to modify MOU Article 1.14(2), "Grievance Procedure -
Notice to Employees," to include the following:
The City shall notify the Association thirty days prior to the implementation of
layoffs, to provide for adequate time to meet and confer regarding the impact.
21. The City and the Association agree to modify MOU Article 2.03, "Family Emergency Sick
Care Utilization," to include the following:
The City shall comply with the Federal and State regulations of the Family and
Medical Leave Act.
22. The City and the Association agree to modify MOU Article 2.04, "Uniform Allowance and
Replacement," to include the following:
A. The allowance for Crime Scene Investigator shall be increased from $198
to $240 per year.
B. Fire Inspector 1 /11 shall be provided an allowance of $240 per year.
C. Requests for an additional shoe allowance when such individuals have worn
or damaged safety shoes shall not be unreasonably denied. If denied, the
reason for such denial shall be provided in writing to the employee.
00 0rl.�
23. The City and the Association agree to modify MOU Article 2.13(E), "Step Advancement -
Anniversary Date" to add the phrase "subject to meet and confer with the Association," after
the statement, "the City Council reserves the right, at any time, and in its sole discretion,
to change the range number assigned to any officer or employee and to determine the
particular step in any range number which is to be thereafter assigned to any such officer
or employee."
24. The City and the Association agree to modify MOU Article 3.04 "Alternative Work
Schedules," to add the phrase "such as the 9/80 schedule," after "if the employee requests
a change to the schedule..."
25. The City agrees to pay on behalf of the employees covered under this agreement the
member contribution on shift differential, uniform allowance, and uniform replacement when
such benefits are includable as additional compensation for PERS purposes.
26. Deferred compensation as previously defined in regards to Retirement shall reflect
modification for social security coverage. Deferred pay will equal 7% of the sum of Total
earnings less $133.33 per month. Total earnings less deferred pay equals base pay.
Example of Salary and Deferred Pay with OASDI Modification:
Base Pay $1,869.33
Deferred Pay 130.67
Total Pay $2,000.00
-1 ;, �'� n - • (/ � �
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FOR THE:
EL SEGUNDO CITY
EMPLOYEES ASSOCIATION
es rver
iident
r
anna Carson
Treasurer
Seane Nemeth
Secretary
Ochwat ==
Sergeant -at -Arms
Date
h:\chron98\negs-98.gea\agrmntcea
FOR THE:
CITY OF EL SEGUNDO
WON
Manager Interim City
!Bob EHyla�nedl,T
Director of Human Resources/
Risk Management
Date
EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT A
CLASSIFICATION AND COMPENSATION STUDY
The City and the Association agree that wage increases effective July 1, 1999 shall be determined
in accordance with a classification and compensation study ( "study ") to be conducted by a
recognized third part consultant, at City expense, chosen after consultation with the Association.
The study will commence in October, 1998. The parties agree that all wage increases prescribed
by the study shall be implemented on or before July 1, 1999 and made payable on the first pay
period thereafter and will be made, if necessary, retroactive to that date. The study shall determine
the appropriate compensation for all covered classifications with reference to the median rates then
currently paid at the following cities: Culver City, Gardena, Hawthorne, Hermosa Beach, Inglewood,
Manhattan Beach, Redondo Beach, Santa Monica, Torrance, Los Angeles, and the County of Los
Angeles. All covered employees may provide input to the consultant during the course of the
study. The results of the study shall be provided to the Association representative when complete
and the City will meet with the Association, at the Associations's request, in order to discuss them.
"Y" rated individuals, as determined by the study, shall be eligible for "step" increases within
classification as prescribed by the MOU, but shall receive no across the board increase on July 1,
2000, or thereafter, unless and until their particular "Y" rating is or has been exceeded by the
increase or increases.
h : \chron98\negs•98.s &pWs &compgen
c i'l s h� aB2— 00 "7
EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT B
MAXIMUM AMOUNT OF SICK LEAVE ACCUMULATION /LTD PLAN
Effective July 1, 1998, the maximum allowable amount of accumulated sick leave for unit members
will be reduced from 1056 hours to 600 hours. The City will add all members to its currently existing
Long Term Disability plan.
600 hours becomes the cap for all current employees with accumulations less than 600 hours and
for all newly appointed employees.
Current employees with more than 600 hours of accumulated sick leave will be allowed to utilize
that amount as their personal sick leave cap throughout the remainder of their service with the City
of El Segundo.
All other provisions in the current MOU, as regards the accrual, use and distribution of sick leave
shall remain in full force and effect.
h:\ch ron 98\n egs -98. s &p\mx- amtslaccgen
no
EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT C
INSURANCE CAPPING
The City's aggregate contribution for current dental, optical and life insurance shall be
capped at $135.00 per employee per month.
Current Maximum City Contributions:
Dental $77.83 /month
Optical $13.70 /month
Life $ 3.40 /month
---------------------------------------
Total $94.93
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910
EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT E
COMPUTER LOAN PROGRAM
A. Eliminate the current practice of "refinancing" to the maximum allowable loan
amount.
B. As of July 1, 1998, all participants to the loan program will be eligible for an initial,
interest free loan in the amount of $4,000 (four thousand dollars). An employee
with an outstanding balance on a prior computer loan as of July 1, 1998, will have
that amount currently due from the previous loan subtracted from the amount the
employee can borrow interest free under this program.
C. Subsequent loans or amounts in excess of the above maximum interest free loan,
would be at an interest rate of 3 %. All loans would include a 36 -month repayment
term.
D. Eligible purchases shall be expanded to include ergonomic - related furniture and
equipment.
E. Anti -viral software shall be required as a prerequisite in granting requested loans.
F. City would retain title, as security, to any equipment purchased with funds from the
above described loans, until such time as the loan is fully paid off. City is to be
notified of any exchange or updating of equipment.
G. "After- the - fact" financing is allowed only with prior approval of the Director of
Finance or his /her designee.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT F
DIRECT DEPOSIT
It is agreed between the City and the El Segundo City Employees Association that it is in
the mutual interest of the City and its employees that all covered employees utilize the
currently available direct deposit system. Employees who do not desire to utilize direct
deposit shall make their wishes known in writing to the City's Director of Finance, together
with a statement of their reasons therefore. Exceptions to this direct deposit policy shall
not be denied.
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v .'
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT G
PERSONNEL RULE 14.4
DISCIPLINARY ACTION - Authority to Take
Prior to making a final decision to take disciplinary action involving
suspension, demotion, dismissal, or reduction in pay, the City Manager shall
give written notice of the proposed action to the concerned employee. The
notice shall include a statement of reasons that a disciplinary action is being
proposed and shall include a copy of the charges being considered by the
City Manager. Except when of a confidential nature, the supporting
documentation will be provided with the written notice to the employee. A
written notice delivered to the employee's last known address shall constitute
adequate notice.
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/ //� 0/3
EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT H
STANDBY DUTY
Standby duty is the time that employees, who have been released from duty, are
specifically required by their supervisor to be available for return to duty when required by
the City. During standby, employees are not required to remain at their City work station
or any other specified location. Standby duty employees are free to engage in personal
business and activities. However, standby duty requires that employees:
1. Be ready to respond immediately.
2. Be reachable by paging device or telephone. The City may, in its' discretion,
provide a paging device, e.g., a beeper, to an assigned standby duty
employee.
3. Be able to report to work within one hour of notification.
4. Refrain from activities which might impair their ability to perform assigned
duties. This includes, but is not limited to, abstaining from the consumption
of any alcoholic beverage and the use of any illegal drug or incapacitating
medication.
5. Respond to any call back during the assigned standby period.
As with any City equipment, any paging device assigned to an employee is the
responsibility of the standby employee during the standby assignment. The employee is
liable for loss or damage to the paging device which is caused by the employee's
negligence or intentional acts.
Failure of an employee to comply with the provisions of standby duty may subject the
employee to discipline, up to and including termination of employment with the City.
For each assigned period of standby duty employees shall be provided two hours of pay.
Employees recalled to duty shall receive a minimum of four hours of recall pay.
H: \chron98 \negs -98GEA \standby.dtygea
6 U !. _) --
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT I
METHOD OF COMPUTING ADJUSTMENTS TO SALARY
RANGES
In order to conform to the requirements of the City's current payroll system, the El Segundo
City Employees Association agrees to modify the present MOU requirement to perform 12
digit calculations to 4 digit calculations in computing adjustments to existing salary ranges
and steps.
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EL SEGUNDO CITY EMPLOYEES ASSOCIATION
ATTACHMENT J
OVERTIME CALCULATION
Revise Article 2.02(1) of the MOU to delete sick leave for purposes of calculating overtime.
The revised language is shown below:
Article 2.02 Overtime /Compensatory Time
1. Overtime Calculation - An employee who is required to work more than forty
(40) hours during any given work week shall be compensated at the rate of
one and one -half times his /her regular rate of pay. The City, for purposes of
calculating overtime pay, will include holidays and pre- approved vacation
leave as time worked.
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h: \chron98\ann- negsgnl \ovrtime.cea
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Proposed revisions to the class specification for the mid - management job classification of Deputy City Clerk.
RECOMMENDED COUNCIL ACTION:
Approve the class specification.
INTRODUCTION AND BACKGROUND:
The position of Deputy City Clerk is currently vacant and in anticipation of filling the position, the City Clerk has revised
the class specification to more accurately reflect current job duties and responsibilities and the needs and
requirements of the office of City Clerk. The class specification was last revised in June, 1990.
DISCUSSION:
City Council approval of the proposed class specification is required in order to allow the Human Resources
Department to initiate the necessary steps in the recruitment, testing and selection process. Following the posting of
the necessary announcement of the position, City Council will be presented with an examination plan for approval.
ATTACHED SUPPORTING DOCUMENTS:
Class specification
FISCAL IMPACT:
N/A
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No
ORIGINATED: Date: July 27, 1998
ti
Bob Hyland, Director of Human Resources /Risk Management
REVIEWED BY: Date:
im nd, Interim City M ager �/ 9�yy
ACTION AKEN:
l/J_�
agenda.286
Date Adopted:
CITY OF EL SEGUNDO
DEPUTY CITY CLERK
Under general direction, provides direct assistance to the City Clerk in the preparation of agendas, minutes
preparation, and follow -up; maintains records and confidentiality of official documents and records; assists
with municipal elections; provides lead supervision to assigned City Clerk office personnel; performs related
duties as required.
CLASS CHARACTERISTICS
This single position class is assigned to the elected City Clerk's office. The incumbent performs a variety of
complex professional and managerial duties, executes administrative tasks as prescribed by the Government
Code, maintains and disseminates records of action of governing bodies, municipal ordinance, resolutions,
code and other official government documents. The Deputy City Clerk is charged with management
responsibility for executing and performing duties in accordance with various provision of State law and
municipal ordinances. May serve as the City Clerk, or department manager, in the absence of the City Clerk.
The classification of Deputy City Clerk differs from the classification of Deputy City Treasurer by its level and
degree of municipal electorial and record keeping duties.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
1. Assists the City Clerk by assuming responsibility for coordination of office operations and performing
official duties involving such activities as elections, voter registration, preparation and filing of legal
notices, recording documents, receipt and processing of claims, bid openings and a variety of other
activities.
2. Prepares and distributes Council agendas; attends Council meetings, records all council actions and
meeting proceedings; maintains a comprehensive indexing and filing system for Council action and
directives; such as resolutions and ordinances, including directing the drafting and administration of
ordinances, resolutions, contracts, agreements, and insurance certificates.
Maintains official files and records of Council proceedings and actions; prepares, processes,
distributes, and posts public notices, bulletins, and contracts following applicable procedures;
prepares ordinances and resolutions in accordance with written instructions in accordance with the
Brown A .
4. Attends City Council meetings and other legislative meetings as required, including evenings,
weekends and special events.
5. Coordinates the bid process for City projects; disseminates, receives and opens bids in accordance
with federal, state, and municipal law.
6. Administers provisions of the Political Reform Act of 1974.
7. Administers appointive list provisions of the Madd- Appointive List Act.
8. Processes petitions and claims filed with the office of the City Clerk; provides information and
assistance to the public; provides documents to other departments and to the public upon request;
administers oaths of office to new employees. L
Assists in the conduct of stand -alone municipal elections; serves as the City Filing Officer for local
campaigns, Fair Political Practices Commission and processes and maintains related forms; assists
in the preparation of the annual department budget including monitoring and approving expenditures;
prepares Election Budget.
10. Coordinates and assists departments with the centralized, automated storage and retrieval of City
records.
11. Manages the development and implementation of goals and objectives, policies and procedures;
interprets policies to subordinate staff and to the general public.
12. Plans, directs and organizes the activities of subordinate support staff; participates in the selection
and training of staff; evaluates and reviews the performance of staff.
13. Administers and files oaths /affirmations and takes and certifies affidavits and depositions pertaining
to City business.
QUALIFICATIONS GUIDELINES
Education and /or Experience:
Any combination of education and /or experience that provides the knowledge, skills, and abilities necessary
for satisfactory job performance. Example combinations include possession of a Bachelor's Degree in the
Social Sciences, Public /Business Administration, Information Technology, English or related field, QR an
Associate's Degree in the Social Sciences, Public /Business Administration, Information Technology, English
or related field with additional relevant working experience substituted for the required Bachelor's Degree on
a year - per -year basis; and five (5) years progressively responsible experience in a governmental agency
involving frequent contact with the public of which one (1) year minimum in a supervisory capacity.
Knowledge Skills and Abilities:
Thorough knowledge of English grammar, punctuation, and spelling; modern office methods and procedures;
principles of records management. Working knowledge of City government and organization; activities and
responsibilities of a City Clerk's Office; principles and practices of supervision, performance evaluation and
disciplinary process; advanced skill in the operation of a variety of office equipment, including personal
computer, data processing and spreadsheet software; and knowledge of optical imaging storage and retrieval
systems.
Ability to perform varied, difficult and complex office and clerical work requiring independent judgment;
synthesize conference type discussions and condense information selecting major points of discussion;
maintain confidentiality of all records; ability to utilize optical imaging storage and retrieval systems; follow
verbal and written directions; learn and apply technical procedures involving codes, specialized vocabulary,
legal forms, and organization of data; lead the work of clerical employees; edit documents for inconsistencies
in spelling, punctuation, and grammar; communicate effectively both orally and in writing; establish and
maintain cooperative working relationships.
SPECIAL REQUIREMENTS & CERTIFICATIONS
Possession of, or the ability to obtain, a valid class "C" California driver's license and satisfactory driving
record.
Certified Municipal Clerk Certification ( "CMA" ).
Depuly.78
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Examination plans for designated Personnel Merit System Job Classifications.
RECOMMENDED COUNCIL ACTION:
Approve the Examination Plans.
INTRODUCTION AND BACKGROUND:
Chapter 2.28.080 of the El Segundo Municipal Code, entitled "Administration and Personnel ", provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council,
an appropriate examination plan and weights for each portion of the examination for Personnel Merit System job
classifications.
DISCUSSION:
The City's Human Resources Department is currently in the process of conducting and finalizing examinations for the
job classifications of Deputy City Treasurer, Firefighter, Police Service Officer, Receptionist and Senior Library
Assistant. The examinations are being conducted in accordance with the plans that were included within the
examination notices. The notices of the examinations were properly posted in accordance with the City's Personnel
Rules and Regulations. The scoring of the examinations have not been completed; thus no employment eligibility lists
have been established.
- SEE ATTACHMENT -
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
NIA Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
ORIGINATED: Date: July 27, 1998
Bob Hyland, Director of Human Rests /Risk Management
REVIEWED BY: Date:
agenda.287
2 VCS_
It is recommended that the City Council approve the examination plans that contain the following examination
techniques and weights for each portion of the examination:
DEPUTY CITY TREASURER
Written Test Pass /Fail - Qualifying Only
Oral Board 100%
FIREFIGHTER
Written Test Pass /Fail - Qualifying Only
Physical Agility Test Pass /Fail - Qualifying Only
Oral Board 100%
POLICE SERVICE OFFICER
Written Test Pass /Fail - Qualifying Only
Oral Board 100%
RECEPTIONIST
Written Test Pass /Fail - Qualifying Only
Oral Board 100%
SENIOR LIBRARY ASSISTANT
Oral Board 100%
agenda.287
'.� j ! i
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Proposed class specification and resolution establishing a monthly salary range for the new job classification of Senior
Accountant. Fiscal Impact: Funding for the one position job classification is contained in the Fiscal Year 1998 -99
Operating Budget.
RECOMMENDED COUNCIL ACTION:
Approve Class Specification
Adopt Resolution
INTRODUCTION AND BACKGROUND:
The City's recently adopted 1998 -99 Operating Budget reflects the establishment of the job classification of Senior
Accountant. The job classification will be represented by our Supervisory and Professional Employees Association.
DISCUSSION:
City Council approval of the class specification and adoption of the resolution establishing the monthly salary range
is required in order to allow the Human Resources Department to initiate the necessary steps in the recruitment,
testing and selection process. Following the posting of the necessary announcement of the position, City Council will
e presented with an examination plan for approval.
ATTACHED SUPPORTING DOCUMENTS:
Class Specification and Resolution
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date: 711/98
Account Number:
Project Phase:
Appropriation Required - Yes_ No X
ORIGINATED: Date: July zts, IInto
Bob Hyland, Director of Human Resou s /Risk Management
REVIEWED BY: Date:
agenda.289
yam - a P- 00i
CITY OF EL SEGUNDO
SENIOR ACCOUNTANT
DEFINITION
DATE ADOPTED:
Under general direction, performs a wide variety of responsible professional accounting work including the
maintenance, compilation and review of various financial records; prepares various financial reports and
financial statements; applies GASB pronouncements; accounts for complex financing of City projects and
agreements; prepares and maintains all tax and compliance filings; assists staff at various levels; performs
a variety of technical tasks relative to assigned areas of responsibility; performs related duties as required.
CLASS CHARACTERISTICS
Employees within this class perform difficult and complex work in accounting and related aspects of financial
management. This classification differs from Accountant in the degree of complexity and difficulty, and the
responsibility of the Senior Accountant classification for the supervision of accounting clerical and professional
personnel. Employees at this level receive only occasional instruction or assistance as new or unusual
situations arise and are fully aware of the operating procedures and policies within the work unit. A Senior
Accountant receives general direction from the Accounting Manager and provides functional and technical
supervision to various staff levels as assigned.
EXAMPLE OF DUTIES
1. Reconciles various bank accounts and fiscal agent statements.
2. Reviews, monitors and updates subsidiary records to the general ledger.
3. Downloads various banking and cleared check activities from the central bank; uploads applicable
activity into City's accounting system.
4. Performs reconciliation of Investment Register to the General Ledger.
5. Participates in the posting, balancing and reconciliation of the general ledger and subsidiary accounts.
6. Assists in the City's annual budget process.
7. Assists personnel with budget activity, proper expenditure coding, document preparation and other
accounting related activities.
8. Assists in the accounting for complex financial projects and agreements.
9. Responds to customer and department inquiries and problems.
10. Prepares necessary adjusting journal entries and related documentation.
11. Performs various detailed account analyses on various financial records, accounts and reports.
12. Assists in the annual closing of the City's financial records.
13. Performs accounting for fixed assets, capital improvements leases and long -term debt.
14. Assists in the recordation, estimation and accrual of various receivables and liabilities.
15. Assists in the preparation of the comprehensive Annual Financial Report, (CAFR), State Controller's
Report, and other reports as assigned.
16. Assists in the preparation for and coordination of various annual and special audits.
17. Provides technical and functional assistance /backup to Accounts Payable, Accounts Receivable,
Payroll, Cashiering and other financial operations as needed.
18. Recommends or implements changes in accounting system procedures.
QUALIFICATIONS GUIDELINES
Education and /or Experience
Any combination of education and /or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Examples combinations include possession of a Bachelor's
Degree from an accredited college or university with major course work in accounting or a closely related field
and three years professional accounting experience. Experience with governmental accounting is desirable.
Knowledge, Skills and Abilities
Knowledge of generally accepted accounting principles and practices; governmental accounting and auditing
standards and their application to a variety of accounting scenarios and transactions; methods and techniques
of financial statements preparation and auditing; laws regulating public finance and fiscal operations; Federal,
State and local tax reporting and compliance; principles and practices of budgeting; automated financial
management systems; current computing and modern office equipment practices. Ability to perform a variety
of professional accounting duties; research data and prepare clear and concise financial reports; perform
auditing functions; work independently in the absence of supervision; communicate clearly and concisely, both
orally and in writing; establish and maintain effective working relationships with those contacted in the course
of work; analyze and resolve complex technical financial issues.
Special Requirements
Possession of or ability to obtain a Class C California driver's license and satisfactory driving record.
Work is performed primarily in an office setting and positions are required to perform stretching, bending,
reaching, grasping and minor lifting in carrying out assignments. Computer operation and input is a major
function of positions assigned to the class of Senior Accountant.
sr•acctn.798
//,�-- � S??- X03
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, ESTABLISHING A SALARY RANGE FOR THE
JOB CLASSIFICATION OF SENIOR ACCOUNTANT
The City Council of the City of El Segundo does hereby resolve, declare, determine and order
as follows:
SECTION 1. That the City Council approves the following basic monthly salary range for
the job classification of Senior Accountant (Supervisory and Professional Employees Association Bargaining
Unit):
STEP A STEP B STEP C STEP D STEP E
$4006.96 $4207.31 $4417.67 $4638.55 $4870.48
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution;
shall enter the same in the book of original resolutions of said City; and shall make a minute of the passage
and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the
meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this 4th day of August 1998.
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number
of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed
and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the 4`h day of August, 1998, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
RES- SLRY.289
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/-f9Z -289- 0 o�
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Resolution of the City Council rescinding Resolution Number 3996, and adopting a new resolution approving
a new Conflict of Interest Code.
RECOMMENDED COUNCIL ACTION:
Approve new Conflict of Interest Resolution
INTRODUCTION AND BACKGROUND:
Change in circumstances, by the creation and /or deletion of certain job title and description, necessitates a
change in the Conflict of Inters Code. To comply with Government Code 87306 a new Resolution must be
approved by the governing body.
The attached draft resolution contains changes from the present code as follows:
CITY MANAGER
* City Manager
Assistant City Manager
ECONOMIC DEVELOPMENT
Director of Economic Development
Continued on page 2
ATTACHED SUPPORTING DOCUMENTS:
1. Existing Resolution No. 3996
2. Draft Resolution
FISCAL IMPACT: NONE
Tim Grimmond City Manager
PLANNING AND BUILDING SAFETY:
Director of Planning and Building Safety
Senior Planner
Associate Planner
Assistant Planner (s)
Planning Technician
Senior Plan Examiner
Senior Building Inspector
Construction Inspector(s)
Airport Projects
PUBLIC WORKS DEPARTMENT:
Director of Pubic Works
City Engineer
General Services Manager
Water Supervisor
Wastewater Supervisor
FINANCE DEPARTMENT:
Director of Finance
Assistant Director of Finance
Accounting Manager
Purchasing Agent
Business Services Manager
HUMAN RESOURCES /RISK MANAGEMENT DEPARATMENT
Director of Human Resources /Risk Management
POIICE DEPARTMENT
Police Chief
Police Captain(s)
FIRE DEPARTMENT
Fire Chief
Battalion Chief (s)
Safety Geerdinater
LIBRARY DEPARTMENT
Director of Library Services
Principal Librarian
aerrror —a'rn rai itirs
)
RECREATION AND PARKS DEPARTMENT
Director of Recreation and Parks
Recreation Superintendent
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
REPEALING RESOLUTION NO. 3996 AND ADOPTING A NEW CONFLICT
OF INTEREST CODE.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Resolution No. 3996 which establishes a Conflict of Interest Code for
various City elected officials, and employees is hereby repealed.
SECTION 2. The City of El Segundo does hereby adopt the following Conflict of
Interest Code:
CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO
A. Incorporation of Standard Code.
The Political Reform Act, Government Code Sections 8100 et seq., requires state
and local government agencies to adopt and promulgate a conflict of interest code. The Fair
Political Practices Commission has adopted a regulation, 2 Cal. Code of Regulations, Section
18730, which contains the terms of a standard conflict of interest code , which can be
incorporated by reference, and which may be amended by the Fair Political Practices
Commission to conform to amendments in the Political Reform Act after public notice and
hearings. Therefore, the terms of 2 Cal.Code of Regulations, Section 18730, and any
amendments to it duly adopted by the Fair Political Practices Commission are hereby
incorporated by reference and along with the designation of officials and employees and the
disclosure categories set forth herein, constitutes the Conflict of Interest Code of the City of El
Segundo (the "Conflict of Interest Code').
B. Filing of Statements
Pursuant to Section 4 of the standard code, designated officials, officers and
employees shall file Statements of Economic Interest with the City Clerk or Deputy City Clerk.
Upon receipt of the Statements of Economic Interests of members of the City Council, City
Treasurer, Members of the Planning Commission, City Attorney, and City Manager, the City
Clerk, or Deputy City Clerk, shall make and retain a copy and forward the original of these
Statements to the Political Practices Commission.
Pursuant to Government Code Section 82011 (c), the City Council is the code
reviewing body with respect to the Conflict of Interest Code.
RESOLUTION NO.
REPEALING RESO NO. 3996
ADOPTING NEW CONFLICT
OF INTEREST
6011
C. Review Procedure
Pursuant to Government Code 87306.5, no later that July 1, of each even
numbered year, the code reviewing body (City Council) shall direct the City Clerk, or Deputy
City Clerk, to review the Conflict of Interest Code. The City Clerk or Deputy City Clerk shall
submit an amended Conflict of Interest Code to the code reviewing body (City Council) if a
change in the Conflict of Interest Code is necessitated by changed circumstance. If no change in
the Conflict of Interest Code is required, the City Clerk, or Deputy City Clerk, shall submit a
written statement to that effect to the code reviewing body (City Council) no later than October
1 of the same year.
D. Designated Positions
The following positions entail the making or participation in the making of
decisions which may foreseeably have a material effect on their financial interests.
COUNCIL, COMMISSIONS, COMMITTEES, & BOARDS
Members of the City Council
Members of the Planning Commission
Members of the Recreation & Parks Commission
Members of the Senior Housing Board
Members of the Library Board of Trustees
Members of the Investment Advisory Committee
Members of the Capital Improvement Program Advisory
Members of the Economic Development Advisory Council
OFFICE OF THE CITY MANAGER:
City Manager
Assistant City Manager
OFFICE OF ECONOMIC DEVELOPMENT
Director of Economic Development
OFFICE OF THE CITY ATTORNEY:
City Attorney
OFFICE OF THE CITY CLERK:
City Clerk
Deputy City Clerk
RESOLUTION NO.
REPEALING RESO NO. 3996
ADOPTING NEW CONFLICT
OF INTEREST -2-
OFFICE OF THE CITY TREASURER:
City Treasurer
Deputy City Treasurer
PLANNING AND BUILDING SAFETY:
Director of Planning and Building Safety
Senior Planner
Associate Planner
Assistant Planner (s)
Planning Technician
Senior Plans Examiner
Senior Building Inspector
Building Inspector(s)
Airports Projects
PUBLIC WORKS DEPARTMENT
Director of Public Works
City Engineer
General Services Manager
Water Supervisor
Wastewater Supervisor
FINANCE DEPARTMENT:
Director of Finance
Assistant Director of Finance
Accounting Manager
Purchasing Agent
Business Services Manager
HUMAN RESOURCES/ RISK MANAGEMENT DEPARTMENT:
Director of Human Resources/ Risk Management
POLICE DEPARTMENT
Police Chief
Police Captain(s)
FIRE DEPARTMENT
Fire Chief
Battalion Chief (s)
RESOLUTION NO.
REPEALING RESO NO. 3996
ADOPTING NEW CONFLICT
OF INTEREST '3'
LIBRARY DEPARTMENT:
Director of Library Services
Principal Librarian
RECREATION AND PARKS DEPARTMENT
Director of Recreation and Parks
Recreation Superintendent
* Listed in the code for information purposes only. These positions file under
Government Code Section 87200 wit h the Fair Political Practices Commission.
CONSULTANTS:
All consultants except those excluded by the City Manager in accordance with
the following procedure:
The City Manager may determine in writing that a particular consultant,
although a "designated position," is hired to perform a range of duties that is limited in scope
and thus is not required to fully comply with the disclosure requirements described in this
section. Such written determination shall include a description of the consultant's duties and,
based upon that description, a statement of the extent of disclosure requirements. The City
Manager determination is a public record and shall be retained for public inspection in the
same manner and location as this conflict of interest code.
E. Disclosure Requirements
SECTION 1. Designated employees shall disclose all interests and /or investments in
real property located in the City, all sources of income, and all investments and business
positions in business entities.
SECTION 2. When a new position classification is finalized by the Human
Resources /Risk Management Department for approval by the City Council, included in the
presentation will be a directive to the City Council to decide whether that new position will be
required to file a Statement of Economic Interest, and be included as a designated position in
the Conflict of Interest Code.
SECTION 3. When the City Council establishes a Commission, Committee, or Board,
included in the agenda item will be a directive to the City Council to decide whether the
members of the Commission, Committee or Boards will be included as a designated position in
the Conflict of Interest Code and the members of the Commission, Committee or Board so
designated by the City Council, will be required to file a Statement of Economic Interest.
RESOLUTION NO.
REPEALING RESO NO. 3996
ADOPTING NEW CONFLICT
OF INTEREST -4'
SECTION 4. The City Clerk is directed to forward a certified copy of this Resolution to
the Legal Department of the Fair Political Practices Commission.
SECTION 5. The City Clerk shall certify to the passage and adoption of this
Resolution; shall enter the same in the book of original resolutions of the City; and shall make a
minute of the passage and adoption thereof in the records of the proceedings of the City
Council of the City, in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED, AND ADOPTED this 4th day of August, 1998.
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular
meeting of said Council held on the 41h day of August, 1998, and the same was so passed and
adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
ark D. ensley, City Att ty
RESOLUTION NO.
REPEALING RESO NO. 3996
ADOPTING NEW CONFLICT
OF INTEREST -5-
cca� <;
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Adoption of plans and specifications for construction of a storm drain in the 500 block of Washington Street -
Project No. PW 98 -4 (estimated cost = $150,000.00).
RECOMMENDED COUNCIL ACTION:
Adopt plans and specifications and authorize staff to advertise the project for receipt of construction bids.
INTRODUCTION AND BACKGROUND:
The adopted fiscal year 1998 -99 Capital Improvement Program includes a project to construct a storm drain
in the 500 block of Washington Street.
There is a low area in the 500 block of Washington Street, north of Pine Avenue. The drainage of this area is
currently being addressed by a small catch basin and a ten inch (10 ") diameter pipe within an easement in
private properties which discharges the storm water to Kansas Street. The storm water flows in the street until
it reaches the storm drain further down Kansas Street. The proposed work is intended to improve the drainage
of this area.
DISCUSSION:
Plans and specifications have been prepared by staff. The proposed work includes construction of a larger (24"
diameter) subsurface drain in Washington Street between Mariposa and Pine Avenues and in Pine Avenue
between Washington and Kansas Streets. Storm water from the proposed drain will be discharged into an
existing storm drain system in the intersection of Pine Avenue and Kansas Street.
The total estimated cost of the project, including staff costs for design, inspection and construction
contingencies is $150,000.00. Funds for this project have been allocated in the 1998 -99 Capital Improvement
Program.
ATTACHED SUPPORTING DOCUMENTS:
Location map.
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
No
Yes
$150,000.00
$150,000.00
$148.000.00 Date:
301 - 400 - 8205 -8987
Adoptions of plans and specifications
No
N: \C0UNCIL \PW- AUG04.02 (Tuesday 7/28/989:00 AM)
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EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 4, 1998
AGENDA HEADING: Consent Agenda
Award of contract for the improvements to the City parking lot at Main Street and Mariposa Avenue - Project
No. PW 97 -25 (contract amount $56,906.36).
RECOMMENDED COUNCIL ACTION:
1. Approve a transfer of $28,000.00 of savings from the recently completed fiscal year 1997 -98 Sewer
Main Repair project.
2. Award contract to the lowest responsible bidder Century Paving, Inc., in the amount of $56,906.36.
3. Authorize the Mayor to execute the standard public works construction agreement after approval as
to form by the City Attorney.
4. Authorize staff to request payment of $3,000.00 for the project from the El Segundo High School car
wash organizers.
INTRODUCTION AND BACKGROUND:
On May 19,1998, the City Council adopted plans and specifications for the subject project and authorized staff
to advertise the project for receipt of construction bids. The proposed work includes landscaping improvements
to the parking lot and construction of a sanitary sewer connection to allow the use of the lot for the community
car washes of El Segundo High School.
DISCUSSION:
On July 7, 1998, the City Clerk received and opened the following bids:
(Discussion continues on the next page.........)
ATTACHED SUPPORTING DOCUMENTS:
Location map.
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
No
Yes
$60,000.00
$34,000.00
$32,000.00 Date: 7/23/98
301 - 400 - 8201 -8985 78986
Award of contract
Yes - Transfer $28,000-00 from account no.
301 - 400 - 8201 -8317
Page 1 of 2
N: \C0UNCIL \PW- AUG04.03 (Tuesday 7/28/98 10:00 AM)
DISCUSSION: (continued)
Century Paving, Inc.
Excel Paving Company
Engineer's Estimate
Sewer
Connection
$18,000.00
$11,200.00
$ 9,000.00
Landscaping
Improvements—*
$38,906.36
$55,923.50
$22,000.00
C.I.P. Budget Amount $15,000.00 ** $19,000.00
* Both work items should be awarded to the same contractor.
** This includes a $3,000.00 contribution offered by the car wash organizers
at the time the Capital Improvement Program was being developed.
Total Bid
$56,906.36
$67,123.50
$31,000.00
$34,000.00
If the contract is awarded to Century Paving the total estimated cost of the project including design, inspection
and construction contingencies is estimated to be $62,000.00 which is $28,000.00 more than the budgeted
amount of $34,000.00. The bids came in higher than anticipated due to increased costs in landscaping and
irrigation and due to the abundance of projects under construction in the region. Plans and specifications were
taken out by fifteen (15) bidders, however only two (2) bidders submitted a proposal.
The qualified low bidder, Century Paving, has recently completed a City project to the satisfaction of staff. If
the received bids are rejected and the project is re -bid, it is unlikely that lower bids would be received.
Staff is recommending an additional appropriation of $28,000.00 to complete this project. This appropriation
may be made from the transfer of $28,000.00 from funds remaining in the recently completed fiscal year 1997-
98 project to repair City sewer mains at various locations.
Staff recommends award of the construction contract to Century Paving, Inc., in the amount of $56,906.36
Page 2 of 2 U n i `� ,
N: \COUNCIL \PW- AUG04.03 (Tuesday 7/28/9810:00 AM)
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award of contract for the construction of sidewalks north of the Douglas Street Green Line Station (contract
amount $239,300.00).
RECOMMENDED COUNCIL ACTION:
1. Reject the apparent low bid by Lobana Engineering as being non - responsive.
2. Award contract to the qualified low bidder, Damon Construction Company, in the amount of
$239,300.00.
3. Authorize the Mayor to execute the standard public works construction agreement after approval as
to form by the City Attorney.
4. Authorize staff to retain Hayer Consultants to provide construction inspection services at $38 /hour for
a not to exceed amount of $20,000.00.
5. Allocate $13,000.00 to the project from the City's Transportation Development Act (TDA)
apportionment.
INTRODUCTION AND BACKGROUND:
On September 19, 1995, the City Council authorized staff to submit an application for federal funding for the
construction of sidewalks in the area north of the Douglas Street Green Line Station. The purpose of this
project is to construct sidewalks at locations where sidewalks currently do not exist in order to encourage
patronage of the Green Line from area employees.
The City's application was approved for a grant of $200,000.00 from the Federal Transportation Enhancement
Activities (TEA) program to construct sidewalks in the area north of the Douglas Street Green Line Station. This
area is generally bounded by Aviation Boulevard, El Segundo Boulevard, Coral Circle and Alaska Avenue. The
federal grant requires a City contribution of $50,000.00 (20% match).
On May 19, 1998, the City Council adopted plans and specifications for the subject project and authorized staff
to advertise the project for receipt of construction bids.
DISCUSSION:
(Discussion begins on the next page......)
ATTACHED SUPPORTING DOCUMENTS:
Vicinity and sidewalk location maps.
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
No
Yes
$239,300.00
$250,000 00
$247.000.00 Date: 7/24/98
106 119 -400- 8203 -8373
Award of contract
$13,000.00 from TDA funds
?_40; 'C Date: y'cp
7�z
Page 1 of 3
NACOUNCIUPW-AUG04.04 (Tuesday 7/28/981:00 PM)
DISCUSSION:
On July 7, 1998, the City Clerk received and opened the following bids:
1. Lobana Engineering `
$227,850.00
2. Damon Construction Company "
$239,300.00
3. Louis Lopez Inc.
$264,302.00
4. Nobest, Inc.
$266,350.00
5. Con Engineering
$331,972.00
6. Century Paving
$395,940.00
Recommend rejection of this bid as non - responsive.
" Recommend award of contract to lowest responsible bidder.
Since the project is funded by a federal grant, bidders were required to comply with the Federal Disadvantaged
Business Enterprise (DBE) program. This program requires that bidders, as of the bid opening date,
demonstrate that the bid either meets the specified DBE goal of 10% by means of designating Caltrans certified
DBE subcontractors to participate in the project, or submit specific documentation within four (4) working days
that the bidder had made good faith efforts to meet the DBE goal but was not able to meet this goal. The
submitted bid did not designate any DBE subcontractors for the project. Staff discussed this issue with Lobana
Engineering and provided them with the opportunity to submit the appropriate documentation to demonstrate
that it had complied with the DBE good faith effort requirements. Lobana Engineering was also informed that
non - compliance with the DBE requirements will result in the rejection of its bid as being non - responsive. No
such documentation has yet been submitted by Lobana Engineering.
The apparent low bidder, Lobana Engineering, has not demonstrated compliance with the Federal DBE
requirements. The federal grant may be jeopardized if a contract is awarded to a bidder who does not comply
with the DBE requirements. Staff is recommending that the City Council reject Lobana Engineering's bid as
being non - responsive.
The second apparent low bidder, Damon Construction Company, has submitted documentation with the bid
to demonstrate that its bid complies with the DBE requirement. Staff is recommending that City Council award
the contract to the lowest responsible bidder, Damon Construction Company, in the amount of $239,300.00.
The City Attorney has concurred with staffs recommendations.
The City annually receives appro>amately $6,000.00 from the Transportation Development Act (TDA) which can
only be used on transit or pedestrian related expenditures. Currently there is a $13,000.00 balance remaining
from these funds. The Metropolitan Transportation Authority (MTA) which administers the TDA program has
approved the use of these funds for the City's sidewalk project. Staff is requesting City Council authorization
to appropriate these funds for the project.
Page 2 of 3
NACOUNCIOPW-AUG04.04 (Tuesday 7/28/98 1:00 PM)
'ICJ i�c;
DISCUSSION: (continued)
The project budget is as follows:
Expenditures
Design = $ 3,000.00
Construction = $239,300.00
Inspection = $ 20.000.00
Total $262,300.00
Revenues
Federal TEA grant = $200,000.00
City 20% matching share (Gas Tax funds) _ $ 50,000.00
MTA's TDA funds = $ 13.000.00
Total $263,000.00
The federal requirements for administering projects require a full time inspector to oversee the project and to
maintain certain documentation regarding the project. City staff are not experienced in administering federal
fund projects and are committed to administering other public works projects which will be under construction
concurrently with the Douglas Street sidewalk project. Staff has received a proposal from Hayer Consultants
to provide an inspector at the rate of $38 /hour. Hayer has previously provided inspection services to the City
Fire and Public Works Departments and staff is satisfied with these services. The compensation to Hayer is
eligible to be applied towards the City's matching dollars for the federal grant.
Staff is requesting City Council authorization to retain Hayer Consultants at a fee of $38 /hour for a not to exceed
amount of $20,000.00.
Page 3 of 3
NACOUNCIUM- AUG04.04 (Tuesday 7/28/98 1:00 PM)
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EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 4, 1998
AGENDA HEADING: Consent Agenda
Authorization of $172,952.49 payment to the Metropolitan Transportation Authority (MTA) for preliminary
engineering /environmental assessment performed by the MTA regarding the Del Norte Green Line Station.
RECOMMENDED COUNCIL ACTION:
1. Allocate $172,952.49 from General Fund reserves.
2. Authorize payment of $172,952.49 to the MTA.
3. Authorize the City Attorney to continue the efforts to recover these costs from Kilroy Airport Associates.
INTRODUCTION AND BACKGROUND:
On April 20,1995, the City entered into a Memorandum of Understanding (MOU) with the Los Angeles County
Metropolitan Transportation Agency (MTA). The MOU provided for the MTA to perform environmental
assessment and preliminary engineering for a proposed Metro Green Line Station (Del Norte) at the intersection
of Douglas Street and Atwood Way. The MOU further provided for the City to finance MTA's work.
Concurrently, the City executed an agreement with Kilroy Airport Associates (Kilroy) which provided for Kilroy
to fund the City's obligation.
DISCUSSION:
The project funding is as follows:
Expenditures by MTA =
$508,000.00
Revenue Sources -
50% City share =
$254,000.00
El Segundo Employers Association's AQMD Grant =
$ 81.047.51
Balance owed by City to MTA =
$172,952.49
Staff recommends City Council approval to process a payment of $172,952.49 to the MTA utilizing the City's
General Fund reserves. Staff also requests City Council approval to continue efforts to recover the City's costs
from Kilroy Associates as provided for in the City - Kilroy agreement.
Staff has been working with the City Attorney's office and they concur with the proposed recommendation.
ATTACHED SUPPORTING DOCUMENTS:
1. City -MTA Memorandum of Understanding.
2. City - Kilroy agreement.
3. Invoice from MTA for $172,952.49.
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
No
No
$172,952.49
-0-
-0- Date:
Environmental Assessment of Preliminary Engineering
Yes
N: \C0UNCIL \PW- AUG04.05 (Tuesday 7/28/98 11:00 AM)
iJo11;r,
W111 KHI4J
2391
MEMORANDUM OF UNDERSTANDING
WHEREAS, the City of E1 Segundo (the "City ") has requested
that the Los Angeles County Metropolitan Transportation Authority
( "MTA") undertake, on behalf of the City, an environmental
assessment and preliminary engineering of a station (the
"Project ") proposed to be located west of Douglas Street and
south of Imperial Highway (the "Del Norte Station ") and the MTA
agrees to do to; and
WHEREAS, the Del Norte Station environmental assessment and
preliminary engineering is a private - public funded project as
programmed in the FY 1991 -1997 Regional Transportation
Improvement Program and in the 1992 State Transportation
Improvement Program; and
WHEREAS, the purpose of the environmental clearance is to
facilitate joint efforts of the City and E1 Segundo Employers
Association ("ESEA"), with the cooperation of the MTA, to access
potential federal funding sources and meet local and federal
environmental requirements; and
WHEREAS, the purpose of the preliminary engineering is to
provide a more current and accurate estimate of project cost and
the funding required from ESEA; and
WHEREAS, the City and the MTA shall jointly bear
responsibility for the entire cost of completing the
environmental assessment and preliminary engineering of the Del
Norte Station up to $600,000.
NOW, THEREFORE, the MTA and the City agree as follows:
1. SCOPE OF WORK
A. MTA shall perform the work described more
particularly in the Work Plan ( "Work Plan ") included as
Attachment A and incorporated herein by reference, including the
procurement of services that may be required under the Work Plan.
B. Changes in the Work Plan, Schedule and the Budget,
and payments from Contingency as shown in the Budget included as
Attachment B and incorporated herein by reference, shall be
agreed to in writing by the City and the MTA before MTA commences
work on such changes.
C. Promptly following execution of this MOU, the City
and the MTA shall reasonably agree upon project milestones,
deliverables, documents, other terms, conditions, and approvals
tied to the preliminary design process review.
q
Hit 6Pfl'RE'"Da
D. The MTA shall conduct regular meetings with
representatives of the City, including any representative from
ESEA, to discuss work progress and resolve any related issues.
E. The responsibilities of the MTA for the Del Norte
Station is limited to those specified in this MOU and in the MTA
agenda item for this project as approved by the MTA Board on
November 17, 1993, included as Attachment C and incorporated
herein -by reference. Any additional work shall be the subject of
a new agreement by the MTA and the City.
F. In the event City's review is required hereunder,
City shall expeditiously review and provide comments to the MTA
in such a manner as to keep the Project on schedule.
2. SOURCES OF FUNDS
A. Funds for the Work Plan will come from the MTA
(through a State grant of $300,000) and the City, through the
combination of a $90,000 AB 2766 grant to the ESEA and private
sector contributions of $164,000 and such other sources of funds
the City may make available to make its contributions whole, as
required by the terms of this MOU to complete the agreed upon
work.
B. The City shall transfer its share based on the
schedule described herein in a timely manner, City shall continue
to make payments to MTA as requested to keep the project on
schedule.
C. In the event City i s
the sources described herein in a
continue to make payments to MTA
on schedule.
3. USE OF FUNDS
unable to obtain funds from
timely manner, City shall
as requested to keep the project
A. The MTA shall set up a separate account solely for
this Project and deposit the funds described above into such
account.
B. All professional services, including direct MTA
cost, and /or goods necessary for the completion of the Work Plan,
shall be charged to the account. Consulting firms hired for the
Project, including the Engineering Management Consultants of the
MTA, shall be charged to this account.
4. PAYMENT OF FUNDS
A. An amount equal to twenty -five (25) percent of the
total City share shall be paid to the MTA at the start of the
Project. The MTA shall transmit to the City a copy of the MTA
Board approval of the consultant for the environmental assessment
and a Notice to Proceed to indicate start of the Project. If the
(1. 0 1 `,
I J 0 ,
rM
contract and such amendment does not require Board approval, a
copy of the amendment and subsequent agreement with the
contractor /consultant shall be provided to the City in lieu of
the Board approval.
B. Thereafter, the MTA shall bill the City according
to the following schedule:
• 25% upon commencement of preliminary engineering
. 25% upon receipt of the draft preliminary
engineering documents
25% upon completion of the project
C. Costs in excess of $600,000 shall be the sole
responsibility of the City. Should project costs exceed
$600,000, the MTA shall use best efforts to obtain additional
rail bond funds after June 30, 1996.
5. TERM.
This MOU shall commence upon execution of the MOU and
terminate when the agreed upon Scope of Work - -as more
particularly described in Attachment A - -has been completed, both
the MTA and the City accept the final preliminary engineering
documents, and all costs are paid.
6. OTHER TERMS AND CONDITIONS
A. This MOU shall not be amended, nor any provision
hereof waived, except in writing signed by the parties which
expressly refers to this MOU.
B. All attachments to this MOU are incorporated herein
and by this reference made a part thereof.
C. The covenants and agreements of this MOU shall
accrue to the benefit of, and shall be binding upon, each of the
parties and their respective successors and assigns.
D. This MOU and any attachments or documents
incorporated herein by reference, constitutes the complete and
entire agreement between the MTA and City and supersedes any
prior representation, understandings, communications,
commitments, agreements or proposals, oral or written.
E. All project documents shall be the property of both
the MTA and City.
F. The MTA will base its preliminary design work on
completed geotechnical studies for the project site.
CONTRACT,
2391
*CITY OF FI' CFAIINN)
C'
7. LIMITATION OF AGREEMENT
The only work and expenditure of funds authorized under
this MOU is for the environmental assessment and preliminary
engineering for the Del Norte Station as set forth in Attachment
A and B attached hereto. The execution of this MOU does not
create any obligation for either the City or MTA to approve or
fund any other aspects of the Del Norte Station project,
including, but not limited to, construction of the station.
IN WITNESS HEREOF, the parties hereto have caused this
Memorandum of Understanding to be duly executed as of the dates
indicated below, with all the formalities required by law.
CITY OF EL SEGUNDO LOS ANGELES COUNTY
/ METROPOLITAN
TRANSPORTATION AUTHORITY
Name Carl cobson Date4 /20/95 ZWANKLIN E. WHITE Date
Title Mayo Chief Executive Officer
APPROVED AS TO FORM:
Name h fi%y ` i�� 6-1Y Date
,4*',7
APPROVED AS TO FORM:
DEWITT W. CLINTON
County Counsel
B
Deput Date
List of Attachments
• Attachment A - Work Plan
• Attachment B - Budget Summary
• Attachment C - MTA Agenda Item,
November 1993
d: \OnramP \newnwu\ 1 -F INALMRA
CONTRACT
0 '. 2.391
-mv OF Fr SPRI"NQtI
W n 1 KACTj
2391
FUNDING COMMITMENT AGREEMENT MTY OF FI: WMINDA
yrG
THIS FUNDING COMMITMENT AGREEMENT CFCAJ is entered into as of the
day of April, 1995, by and between Kilroy Airport Associates VKIroyJ and the City of
El Segundo ( "City').
WHEREAS, at Kllroy's request, the City entered into a Memorandum of Understanding
( "MOU'l ith e s Angeles County Metropolitan Transportation Authority CWTA11
dated ' ( "MOUJ to provide funding for the environmental assessment and
prelimin ry ngineering for the proposed Green Line Del Norte Station;
WHEREAS, Klroy agrees to assume financial responsibility for all financial obligations
of the City under the MOU.
THEREFORE, the City and Kilroy agree as follows:
Section 1
Kilroy agrees to and shall pay all costs which the City is responsible for under the
MOU, including, in particular, the following:
a. Kilroy shall pay the total amount of the private sector's share of $164,000
of the El Segundo Del Norte Rail ("ESDNJ Station Design Project
budget.
b. Kilroy shall also pay the non -MTA share of the budget contingency
payments equal to $46,000 and all cost of the project under the MOU in
excess of $600,000 provided that Kilroy shall have the right to approve in
writing all contracts, change orders, budgets, schedules and other
project documents or amendments which the City has the right to
approve under the MOU.
C. Kilroy shall pay to the City all costs in accordance with the schedule
requirements of the MOU.
Section 2
City agrees as follows:
a. City shall work cooperatively and closely with Kilroy throughout the
Preliminary Design process, and shall involve Kilroy in all
communications with the MTA.
b. City shall provide Ialroy the right to approve all items; contracts;
budgets; architectural and engineering drawings and other project
documents; change orders and contingency payments, etc. which City
has the right to approve pursuant to the MOU.
C. City shall not construe Krlroy's commitment to proceed with the project
under the MOU as Klroy's commitment to fund the construction costs of
the project.
d. Under the AQMD Grant terms. the City shall deliver the Environmental
Documentation. Preliminary Design, and a Construction Financing Plan.
APPROVED AND AGREED TO:
KILR
KILROY AIRPORT ASSOCtATES,
A Californ
By:
CITY OF EL SEGUNDO
LO
Title: C 61 f/101 True:
Mayor
Date:
( 1/y (— Date:
ATTEST:
cry clerk
APPROVED AS TO FORM:
-City Attorney
OONTRAel d: \lad \fund'rng.es
23 91.
CITY OF Tr tFl;11NDtT
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Disposal of surplus vehicles and equipment.
RECOMMENDED COUNCIL ACTION:
Declare vehicles and equipment surplus and authorize staff to have items sold at auction, or sell for scrap as recommended.
In addition, requesting permission from City Council to allow General Services Manager and Business Services Manager to
properly dispose of any items which do not have any salvage value (i.e., a broken chair) when deemed necessary. Staff will
destroy those unsalvageable items to prevent any unnecessary liability to the City.
INTRODUCTION AND BACKGROUND:
The purpose of this request is to dispose of unclaimed property and surplus City property pursuant to City of El Segundo
Municipal Code Section 2.48.060 that may otherwise require storage and security. On August 5, 1997, City Council
approved the award to contract auction services to Ken Porter Auction Company and Nationwide Auction Companies. The
list of items to be sold combines unclaimed property with property deemed surplus to City needs. This combined list has
been reviewed by all departments in order to allow redeployment of goods where appropriate.
DISCUSSION:
Approve the staff recommendation to declare vehicles and equipment surplus and authorize staff to have items sold at
auction, sold for scrap, or destroyed.
ATTACHED SUPPORTING DOCUMENTS:
Auction items list.
FISCAL IMPACT:
(Check one) Operating Budget: X
Capital Improv. Budget:
Amount Requested: None - Revenue only
Project/Account Budget:
Project/Account Balance: Date:
Account Number: 001 - 300 - 0000 -3901
Project Phase:
Appropriation Re uired - Yes No X
ORIGINATED: Date:
Eunice Kramer, Director of Finance
REVIEWED BY: Date:
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Purchase of FrameRate "Millennium" Bulletin Board System. (Fiscal Impact: $42,359).
RECOMMENDED COUNCIL ACTION:
Approve Frame Rate Corporation as sole source vendor for purchase of "Millennium"
Bulletin Board System at $42,359 from the 1998/99 budget.
INTRODUCTION AND BACKGROUND:
In July, 1998 the El Segundo City Council approved funds for the purchase of a new
bulletin board system for the City's cable channels. This new system is comprised of
an authoring station, utilized to create high -end graphics, and two display systems to
broadcast bulletin boards over channels 22 and 57. The amount requested includes all
components, on -site installation and three days of staff training. This system features
both customized audio and video capabilities, animation, and real -time video abilities.
The new system will replace the current antiquated bulletin boards seen on the
community channels.
DISCUSSION:
Staff has researched and discovered that the Millennium system is the only equipment
available to meet our specifications. The Millennium system is only manufactured by
the FrameRate Corporation, based in Utah, and will be purchased directly from the
manufacturer (sole source).
ATTACHED SUPPORTING DOCUMENTS:
See attached Millennium documentation.
FISCAL IMPACT:
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested: $42.359
Project/Account Budget:
Project/Account Balance:
Account Number: 001 - 400 - 6601 -8104
Project Phase:
Appropriation Required -Yes No
980804.ecc 7 -28 -98
Cable pg 1
07/21/1998 13:07 8014870522
A?vM&Ra9V
The Power of Multimedia Communicadon
Client: City of El Segundo
Mail To:
City of El Segundo
401 Sheldon Street
El Sugundo, CA 90245
Attn: Jeff Trujillo
Phone: 310/ 322 -3904
Fax: 310/ 322 -3693
FRAMERATE LABS PAGE 02
Quotation: MP3" -1
Page: 1
Proposal Date: 7/21198
Good Until Date: 01/98
REP: FrameRate Corp
Terms: Due On Receipt
FOB: Destination
Regional Mgr: Dennis Gourley
Item Part No. Qty Description Unit Price Total Price
1- Millennium Tura -key System
1 PM7AI l Millennium Authoring Workstation 57,620,00 $7,620.00
Includes a complete computer running Millennium Authoring Suite and
Millennium MedisTrak Server from the Millennium Information Suite. Includes
all software necessary to create, manage, transport, and sebedule programming for
one or more Millennium Display Engines. (See Specifications Sheet)
2 PM7A2 2 Millennium Display Engine 59,620.00
includes a complete rack - mounted computer running Millennium Display Server
and Millennium MadiaTrak Client from the Millennium Information Suite.
Operates 24 hours per day and can be updated without going off-air. Depending
upon options, will accept updates from LAN, WAN, telephone modem, or satellite
broadcast. (See Specifications Sheet)
3 P205267 3 Optional MPEG Playback Software License (per cpu) $1,595.00
Enables playback ofMPEG -1 or MPEG -2 digital video files. MPEG -1 Minimum
System Requirement: Pentium P233, 32 MB RAM. MPEG -2 requires Sigma
Designs NetStream 11 card. No other cards are certified.
T 4 PSVC41 I Technology Assurance Program, 90 Day Plan $0.00
includes toll -free Help Desk Support, Service Gateway Access on FraneRate's
web site at http: / /www.fcatmsratecorp.com, and software upgrades to customer's
current software for a period of 90 days, Price based upon software licenses
defined on the customer's Software License Certificate.
5 PSVC42 1 Optional Technology Assurance Program, One Year Subscription 51,465.00
Includes toll -free Help Desk Support, Service Gateway Access on Frame)tate's
web site at http: / /www,f=cratccorp.com, and software upgrades to customer's
current software for a period of one year. Price based upon software licenses
defined on the customer's Software License Certificate.
6 P20219 3 Ethernet Network Adapter $170.00
7 P20065 3 Power Strip with Telephone and six AC Outlet Surge Protection $85.00
9 P19034 1 DeltaScan Scan Converter (Authoring Station) 5395.00
10 P19078 2 Scar Converter, Extron Emotia Jr. (Display Engine) $995.00
11 P70114 1 Millennium Manual and Workbook S0.00
$19,240.00
$4,783.00
$0.00
$1,463.00
$310.00
$255.00
$395.00
$ 1,990.00
$0.00
11- Training
12 PSVC2 1 Installation and Training, 3 days On -Site $3,683.00 $3,683.00
3007 S. west Temple, Suite H • Salt Lake City, Utah 84115 • Tel (80 1) 487 -0088 • Fax (801) 487.0522
E -mail Info Of rameratecorp.com • htip: / /www.frarnersitecorp.com
Cable pg 2
vC!'tir.,
07/21/1998 13:07
8014870522 FRAMERATE LABS
PAGE 03
The Power of Mu�lmedia Communication
Quotation:
MP390 -1
Page:
2
III- Peripherals
16 P24511
1 Color VGA Monitor 17"
5849.00
5849.00
17 P2459
1 NTSC Color Monitor 13 ", with sound
$525.00
$523.00
18 P2004
I .Document and Image Scanner, Flatbed (300dpi)
$465.00
$465.00
TV. System Backup do
Data Transport Options
26 P20063
1 Internal Zip Drive 100 MB (SCSI)
$279.00
5279 -00
27 P20064
3 Pre- Formatted Zip Disk (lea)
$16.00
$48.00
_ ..... y- Shipping
28 PSVC31
l Estimated Shipping
3250,00
$250.00
Notes:
Total Price:
$42,359.00
Osies:
This Is not an order nor is it a confirmation of an order. It is a quotation only.
Qa Ity:. _.
- ...._. .
3007 S. West Temple, Suite H - Salt lake City, Utah 84115 - Tel (801) 487 -0069 - Fax (801) 487.0522
E-mail Info 0 frameratecorp. com • http : / /WWW.lrameratecorp.com
Cable pg 3
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Approval of Service Agreement with the City of Redondo Beach /South Bay Youth Project, to provide counseling
services to El Segundo youth and families between September 8, 1998 and June 30, 1999 at a cost of $27,498.
RECOMMENDED COUNCIL ACTION:
Approve Service Agreement and authorize the Mayor to sign service agreement with the City of Redondo
Beach /South Bay Youth Project.
INTRODUCTION AND BACKGROUND:
As part of the Fiscal 1998 -1999 budget, the City Council approved youth and family counseling services on a part
time basis during Fiscal 1998 -99 as a contract service. As in 1997 -1998 Service Agreement, this year's contract
will provide for the onsite counselor during the school year September 8, 1998 through June 30, 1999, with
extensions available for emergency situations during summer months. This contract has been reviewed by legal,
with a few minor changes and specific dates updated for this year.
DISCUSSION:
The counselor under this contract, will be a certified Marriage, Family and Child Counselor (M.F.C.C.) and
continue networking with the police department, school district and recreation and parks department; conducting a
monthly juvenile diversion meeting, providing statistics and act as a community liaison. The South Bay Youth
Project counselor, under City's service agreement, will continue to provide counseling, intake and referral services
and will also continue to handle the Community Development Block Grant program which specifically deals with
child abuse cases. The City will receive on site professional counselor access, 20 hours per week, Monday
through Friday which will maintain a high level of service to the community.
ATTACHED SUPPORTING DOCUMENTS:
Service Agreement with the City of Redondo Beach /South Bay Youth Project.
FISCAL IMPACT: $27,498
(Check one) Operating Budget: x Capital Improv. Budget:
Amount Requested: $27.498
Project/Account Budget: $27.498
Project/Account Balance: $27.498 Date:
Account Number: 001 -400- 5205 -6206
Project Phase:
Appropriation Required - Yes x No
ORIGINATED: Date: July 1, 1998
'��; -
Jim ;k, Director
REVIEWED BY: Date:
980701.SBYP (July 01, 98 12:00)
Youth.cnl -98/99
PUBLIC SERVICE AGREEMENT BETWEEN
THE CITY OF EL SEGUNDO AND THE CITY OF
REDONDO BEACH (THE SOUTH BAY YOUTH PROJECT)
This Agreement, made and entered into this 4th day of August, 1998, by and between the
City of El Segundo, a municipal corporation (CITY), and the City of Redondo Beach, a chartered
municipal corporation, ( REDONDO BEACH) acting as the sponsoring agency for THE SOUTH BAY
YOUTH PROJECT.
WHEREAS, CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT
administrators for nine South Bay cities through members of its staff assigned to the Project;
WHEREAS, CITY OF REDONDO BEACH/ THE SOUTH BAY YOUTH PROJECT
possesses the knowledge, expertise, and experience to provide the programmatic services necessary for
the successful operation of the counseling program and is desirous of furnishing these services;
NOW, THEREFORE, in consideration of the foregoing recitals each of the parties herein set
forth, the parties hereto do mutually agree as follows:
SERVICES
THE SOUTH BAY YOUTH PROJECT will utilize CITY funds to contract for counseling
services for El Segundo residents for a period of ten months beginning September 8, 1998 through June
30, 1999. The following services will be provided in accordance with the conditions herein set forth:
A. Conduct initial assessments of high -risk youth and their families and recommend
appropriate counseling services; and /or
B. Refer high -risk youth and their families to professional, bona -fide therapists for further
consultation, if necessary and where appropriate.
C. Maintain individual counseling case load.
D. Network with El Segundo Teen Center, El Segundo Unified School District,
El Segundo Police Department and other local entities.
The above services must be provided to the City of El Segundo residents. All client
information, name, address, age, phone and recommendations will remain on file. Invoicing to the City
for all referrals and direct counseling services are to be included in three (3) separate payments of $9,166
the ten (10) month period.
The counselor is under the direct supervision of the South Bay Youth Project. Confirmation
of services available, work schedule and assignments are developed by the Recreation Superintendent.
Hours of operation are Monday through Friday, four (4) hours per day. Community networking, school
site visits, Teen Center visits are to be conducted on an as needed basis, throughout the stated ten (10)
month frame.
1 Youth.cnl -98/99
II TIME OF PERFORMANCE
Said services contracted with THE SOUTH BAY YOUTH PROJECT under this Agreement
shall be for ten months per year, a one year period commencing September 8, 1998 and ending June 30,
1999.
III COMPENSATION AND METHOD OF PAYMENT
CITY shall reimburse THE SOUTH BAY YOUTH PROJECT three (3) times per year in an
amount not to exceed $9,166 per payment, which shall constitute full and complete satisfaction of the
obligations under this Agreement, totaling at $27,498 annually. Payments shall be made by CITY to
THE SOUTH BAY YOUTH PROJECT in installments pursuant to the following: After services have
been rendered by THE SOUTH BAY YOUTH PROJECT, a detailed invoice on forms provided by CITY
shall be submitted to CITY. CITY will then process payment to THE SOUTH BAY YOUTH PROJECT
based upon said invoice. Payment will be made to THE SOUTH BAY YOUTH PROJECT in the amount
of the invoice as approved by CITY.
IV CONFLICT OF INTEREST
No person performing services for the City in connection with this Agreement shall have a
financial or other personal interest other than his or her employment or retention by the City in any
contract or subcontract in connection with this Agreement. No officer or employee of such person
retained by the City shall have any financial or other personal interest in any real property in which the
plans of said property are being checked in connection with this Agreement.
V PROGRAM EVALUATION AND REVIEW
THE SOUTH BAY YOUTH PROJECT shall make performance, financial, and all other
records pertaining to this Agreement available to CITY personnel, and allow said CITY personnel to
inspect and monitor its facilities and program operations, including the interviewing of THE SOUTH
BAY YOUTH PROJECT staff and program participants. THE SOUTH BAY YOUTH PROJECT agrees
to submit to CITY all data necessary for complete program evaluation. Said data must include verified
residency information, verified household income status, client ethnicity, and client head of household
status (i.e. male or female headed household). THE SOUTH BAY YOUTH PROJECT agrees to submit
to CITY quarterly reports.
VI TERMINATION AND TERMINATION COSTS
This Agreement may be terminated at any time by either party upon giving thirty (30) days
notice in writing to the other party. CITY may immediately terminate this Agreement upon the
termination, suspension, or substantial reduction in funding for this Agreement or if, for any reason, the
timely completion of the work under this Agreement is rendered improbable, infeasible, or impossible.
In such event, THE SOUTH BAY YOUTH PROJECT shall be compensated for all services rendered and
all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement
that have not been previously reimbursed to the date of said termination.
VII LIABILITY
A. CITY shall not assume any liability for direct payment of any salaries, wages, or other
compensation to any SOUTH BAY YOUTH PROJECT personnel or sub - contractor performing services
hereunder for CITY, or any liability other than provided for in this Agreement.
2 Youth.cnl -98/99
',I!'6,
B. CITY shall not be liable for compensation or indemnity to any SOUTH BAY YOUTH
PROJECT employee or subcontractor for injury or sickness arising out of his/her employment, or for any
negligent actions of THE SOUTH BAY YOUTH PROJECT or its employees.
C. All persons employed in the performance of this Agreement will be acting in an
independent capacity and not as agents, employees, partners, joint venturers, or associates of one
another. Employees of THE SOUTH BAY YOUTH PROJECT, and as such shall not, for any purposes,
be considered employees of the CITY and, therefore, shall have no right to any CITY service, civil
service, or other CITY status. No CITY employee benefits shall be available to THE SOUTH BAY
YOUTH PROJECT in connection with the performance of this Agreement.
D. 1. REDONDO BEACH - THE SOUTH BAY YOUTH PROJECT agrees to
indemnify and save harmless CITY, its elected and appointed officials, officers, agents, and employees
against any and all claims, liability, judgements, costs or expenses including all reasonable costs
necessary to defend a lawsuit, including attorney fees, investigators, filing fees, transcripts, court
reporters and other reasonable costs necessary of investigation and defense resulting from the wrongful
or negligent acts or omissions of REDONDO BEACH - SOUTH BAY YOUTH, its agents,
subcontractors, and employees arising from work performed pursuant to Section 1 of this Agreement.
2. CITY understands and acknowledges that REDONDO BEACH is a member of
the Independent Cities Risk Management Association, pursuant to a joint powers agreement, and the
limits of liability under the agreement is $10,000,000. REDONDO BEACH is obligated to pay the first
$500,000 of any claim. REDONDO BEACH agrees that every professional provider of services with
whom the City Contracts on behalf of the SOUTH BAY YOUTH shall have professional liability
insurance which shall be in full force and effect during the period of the contract.
3. REDONDO BEACH - SOUTH BAY YOUTH PROJECT agrees to name CITY
as additionally insured on said insurance policy or policies and will provide a certificate or certificates of
insurance as proof of coverage with a written "Notification of Cancellation" period of not less than 30
days.
VIII CONFLICT OF INTEREST
THE SOUTH BAY YOUTH PROJECT and its employees shall comply with all applicable
Federal, State, and local laws governing conflict of interest.
IX DISCRIMINATION
No person shall on the grounds of race, sex, age, marital status, creed, color, religion, or
national origin, be excluded from participation in, be refused the benefits of, or otherwise be subjected to
discrimination in any programs or employment supported by this Agreement. SOUTH BAY YOUTH
PROJECT shall also comply with the Americans With Disabilities Act (ADA), Title VI of the Civil
rights Act of 1964, Age Discrimination Act of 1975 and the Rehabilitation Act of 1973.
X AUDIT EXCEPTIONS
THE SOUTH BAY YOUTH PROJECT agrees that in the event the program established
hereunder is subjected to audit exceptions, THE SOUTH BAY YOUTH PROJECT shall be responsible
for complying with such exceptions and paying CITY the full amount of CITY's liability to resulting
from such audit exceptions.
3 Youth.cnl -98/99
XI STATUS OF THE SOUTH BAY YOUTH PROJECT
THE SOUTH BAY YOUTH PROJECT is an independent contractor in all respects in the
performance of this Agreement.
XII SUBCONTRACT
Any subcontracts entered into by THE SOUTH BAY YOUTH PROJECT for services to be
rendered toward the completion of THE SOUTH BAY YOUTH PROJECT's portion of this Agreement
shall be for THE SOUTH BAY YOUTH PROJECT's benefit alone and, as such, THE SOUTH BAY
YOUTH PROJECT shall assume all liability for said subcontract. CITY shall assume no liability for
said subcontract. THE SOUTH BAY YOUTH PROJECT agrees to provide a list of all subcontractors to
be used in connection with services to be rendered toward the completion of its portion of this
Agreement to CITY within ten (10) working days of execution of this Agreement.
XIII AMENDMENTS
This Agreement may be amended so long as such amendment is in writing and agreed upon
by both CITY and THE SOUTH BAY YOUTH PROJECT.
XIV DEFAULT
In the event THE SOUTH BAY YOUTH PROJECT is in default under the terms of this
Agreement, it is expressly agreed that CITY shall have no obligation or duty to continue compensating
THE SOUTH BAY YOUTH PROJECT for any work performed after the date of default.
XV REIMBURSEMENT
Each party agrees that in the event of a court determination that a party is in default in the
performance of this Agreement, said party will reimburse the other for all expenses (including attorney's
fees, investigators, filing fees, transcripts, court reporters, and other reasonable costs) incurred by such
party in connection with enforcement of its rights under this Agreement.
XVI REQUEST FOR FINAL PAYMENT
CITY reserves the right to withhold ten percent (10 %) of the contract amount on a completed
project until a Certification of Completion is issued by CITY or COUNTY Project Directors, or their
designees.
XVH NOTICES
Notices shall be given pursuant to this Agreement by personal service on the party to be
notified, or by written notice upon such party deposited in the custody of the United States Postal Service
addressed as follows:
A. CITY: City of El Segundo
350 Main Street
El Segundo, CA 90245
Attn: Judy Andoe, Recreation Superintendent.
4 Youth.cnl -98/99
B. SOUTH BAY YOUTH PROJECT:
The South Bay Youth Project
320 Knob Hill
Redondo Beach, California 90277
Phone No. (310) 372 -7724
Attn: Dan Smith, Executive Director
Notices shall be deemed to have been given as of the date of personal service, or as of the
date of deposit of the same in the custody of the United States Postal Service.
Win APPROVAL BY CITY COUNCIL
On the City Council of the City of El Segundo approved the City entering into
this Agreement and authorized the Mayor to sign this Agreement on behalf of the City.
5 Youth.cnl -98/99
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and
year hereinabove written.
CITY OF EL SEGUNDO:
Mayor, City of El Segundo
ATTESTED:
City Clerk
City of El Segundo (SEAL)
APPROVED AS TO FORM:
City Attorney
City of El Segundo
SOUTH BAY YOUTH PROJECT:
Executive Director
Mayor, City of Redondo Beach
ATTESTED:
City Clerk
City of Redondo Beach (SEAL)
APPROVED AS TO FORM:
City Attorney
City of Redondo Beach
0
'10170
Youth.cnl -98/99
EL SEGUNDO CITY COUNCIL MEETING DATE: Aug. 4, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Gordon
AGENDA DESCRIPTION:
Authorization to retain Gladstein & Associates to complete the Downtown Visioning Project.
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to retain Gladstein & Associates to complete the Downtown Visioning Project as
described in the staff report dated May 19, 1998 (attached) with the contract approved as to form by the City
Attorney.
INTRODUCTION AND BACKGROUND:
On May 19, 1998, the City Council reviewed and approved a conceptual project outline for the Downtown
Visioning Project and authorized funding up to $10,000 to retain a consultant to complete the work.
DISCUSSION:
In response to a Request For Proposals, the City received responses from five consultants. Following review
of the proposals, the City Council Downtown Committee comprised of Mayor Mike Gordon and
Councilmember Kelly McDowell selected Gladstein & Associates.
ATTACHED SUPPORTING DOCUMENTS:
Staff Report dated May 19, 1998
FISCAL IMPACT: Approximately $10,000.
Operating Budget:
Yes
Capital Improvement Budget:
No
Amount Requested:
$10,000
Project/Account Budget:
$15,000
Project/Account Balance:
Date:
Account Number:
2101 -6214
Project Phase: N/A
Appropriation Required:
$10.000
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00.17!
LC? -MG- l
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 1998
AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Mike Gordon
AGENDA DESCRIPTION:
Downtown Visioning Project
RECOMMENDED COUNCIL ACTION:
Review and approve conceptual project outline and authorize funding up to $10,000.
INTRODUCTION AND BACKGROUND.
The key element in revitalizing a downtown is to define a clear and concise community -based vision. This -
project proposes to retain a facilitator to assist merchants, property owners, business leaders and residents
In creating a vision for the downtown. This shared community vision should define success -- "What is the
very best our downtown can be five years from now ?" The effort will address issues ranging from the types
of desirable businesses, to the physical scale of downtown, as well as the potential market area from which
to attract shoppers.
DISCUSSION:
Retaining a qualified facilitator with proven communication skills will be essential to the project's success
due to the complexities of the issues and the number of affected individuals and interest groups. At this
time it is anticipated the facilitator will proceed by working with a committee comprised of downtown
merchants, property owners, business leaders and residents for a period of approximately six weeks. Upon
completion of this effort, the draft vision statement will contain a number of alternatives for City Council
consideration. It is also anticipated the report will recommend steps that need to be taken to develop and
implement a downtown revitalization program.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: Up to $10,000
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
Appropriation Required:
N/A
$10.000
$15.000
Date:
2101 -6214
N/A
$10.000
ORIGINATED: Date:
ACTION TAKEN:
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Senior Task Force Applicants
pp
[filed by 7/31/98 - 5.00 pm deadline]
1. Nick Gerenday - formerly postal Y a p supervisor,
currently works at United Airlines -LAX as ramp
serviceman
2. Mona Wenzel - retired; volunteers at Chamber of
Commerce
3. Donna McCarthy - retired, but works arttime•
active at Park Vista; former p
Pres. Of Jetsetters
4. Carlota Guy - retired; active in Womans' Club etc.
5. Doris Ottman - retired business owner
6. Barbara Kessener - retiree
7. Jack Trystman - California Sr. Assemblyman
8. Helen Blanchard - retired secretary - volunteers at
Chamber of Commerce
U
Shirley Koppelman- Gillig - Pres of Sr. Citizen Club
/0 - /_ NII� t
jam: nAIists \taskforc.sr