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1997 OCT 21 CC PACKETAGENDA 1 EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications. Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, October 21, 1997 - 5:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE - Mayor Pro Tern Wernick ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) Mosleh and Greffon v. City of El Segundo, LASC Case No. YC 025903 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -3- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -16- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None. 10- 21- 97.5pm CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - Meet with Negotiator regarding negotiations to lease or purchase City owned -land adjacent to the property owned by Project One -Fifty and known as 150 S. Sepulveda Boulevard, which consists of approximately forty one thousand three hundred forty (41,340) square feet, as shown on Parcel Map No. 17749, recorded in Book 207, Page 58, in the office of the County Recorder of the County of Los Angeles, State of California, and which property is currently leased to Project One -Fifty for a term ending January 31, 2005. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. ADJOURNMENT POSTED: DATE iC ^ '7 TIME m NAME -/ . 0 003 10- 21- 97.5pm 2 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark ./ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIO R to the start of the meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications. Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 21, 1997 - 7:00 P.M. Next Resolution # 4039 Next Ordinance # 1282 CALL TO ORDER INVOCATION - Rev. Bonnie Wulff, Living the Inner Light Foundation PLEDGE OF ALLEGIANCE - Mayor Pro Tern Wernick PRESENTATIONS ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees sneaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only, Recommendation - Approval. 0 004 B. SPECIAL ORDERS OF BUSINESS - Continued public hearing on Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and 831, 870 & 871 South Nash Street, related to the theaters and adjacent retail /office building. The request is to allow the following: 1) Amendment of the Precise Plan land uses to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" 2) Amendment of the Precise Plan development standards to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" and 3) Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and Building Safety. These three requests were continued for approximately 30 days from the September 16, 1997 City Council meeting at the request of the applicant and staff. Applicant: Continental Development Corporation. Mr. Jerry Saunders. Recommendation - 1) Open continued public hearing; 2) Council discussion; 3) Continue public hearing at applicant's request until December 16, 1997; or, 4) Other possible action. 2. Continued public hearing on the following proposed (Second Quarter) amendments to the Zoning Code: 1) Parking Covenants, 2) Sound Transmission Control, and 3) Parking Demand Study Definition; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -408A and Zone Text Amendment ZTA 97 -2A. Second Quarter Amendments. Applicant: City of El Segundo. Recommendation - 1) Hold continued public hearing; 2) Discussion; 3) Direct staff to draft Ordinance consistent with City Council direction; and, 4) Schedule introduction and first reading of Ordinance on November 4,1997; and /or, 5) Other possible action /direction. C. UNFINISHED BUSINESS - Second reading and adoption of an Ordinance of the City Council repealing sections of Chapter 2.09, Regulations of Campaign Contributions, from the Municipal Code and replacing sections of Chapter 2.09 with an Ordinance establishing a Voluntary Expenditure Ceiling ( "VEC ") in light of recent State regulations (Proposition 208). Recommendation - 1) Discussion. 2) Second reading of Ordinance by title only. 3) By motion, adopt Ordinance. 0 005 2. Second reading and adoption of an Amendment to the City's Municipal Code to reflect the City Council's decision to adopt the Standardized Emergency Management System. Recommendation - 1) Discussion 2) Second reading of Ordinance by title only. 3) By motion, adopt Ordinance. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrant Numbers 241921- 242276 on Demand Register Summary Number 08 in total amount of $911.054.85. and Wire Transfers in the amount of $1.045.253.46. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 09/24/97 to 10/10/97. 2. City Council meeting minutes of October 7. and October 11. 1997. Recommendation - Approval. Authorize stop signs for northbound and southbound Virginia Street at Walnut Avenue Recommendation - Adopt resolution. 4. Adoption of plans and specifications for the trenchless rehabilitation of a 12" sewer main in the easement west of Main Street, between Oak Avenue and Maple Avenue. Project No. PW 97 -19 estimated cost = $55.000.00). Recommendation - 1) Adopt plans and specifications. 2) Authorize staff to advertise project for receipt of construction bids. 5. Adoption of a Resolution pursuant to City Council direction on October 7, 1997, denying the applicant's appeal, thereby upholding the Planning Commission's decision to confirm the determination of the Director of Planning and Building Safety for Administrative Determination 97 -17, that the proposed warehouse and distribution operation of the applicant's company, Leader Mutual Freight Services, Inc., is a "freight forwarding" use which requires approval of a Conditional Use Permit and not a "warehouse and distribution use" which would be a permitted use in the Small Business (SB) Zone at 120 Standard Street. Applicant and Appellant: Mr. Allen Cheng (Leader Mutual Freight Systems, Inc.). Property Owners: Dierk Hacemann. Recommendation - Adopt Resolution. 0 G06 6. Award bid #9709 for a four - camera, remote- controlled video system to be installed in the City Council Chambers. Recommendation - Award bid to Hoffman Video for the amount of $18,220.74. Approve a contract with Hannah Brondial Bowen, an independent professional planner, to provide full -time interim Planning staff support services for the Planning Division of the Planning and Building Safety Department, authorize budget transfers within the Planning and Building Safety Department, and approve waiver of formal bidding. (Fiscal impact: Approximately $90.000 annually). Recommendation - Approve the attached one year Professional Services contract, budget transfers, and waiver of formal bidding and authorize the Mayor to execute a contract with Hannah Brondial Bowen. 8. Request from DIRECTV to install a temporary banner (80'x 80'- 6,400 square feet total), to thank their customers. The sign would be located on the North side of their building at 2320 East Imperial Boulevard, and would be in place for the first two weeks in November. Applicant: DIRECTV. Recommendation - Approve DIRECTV's request for a temporary banner. 9. Staff response to alleged hazard of using fiber glass insulation in residential construction. Recommendation - Receive and file. 10. Award contract for Management Audit of the City's Finance Department to Ralph Andersen & Associates in the amount of $23.750. Contract Amount. $23.750.00. Recommendation - City Council award a contract to Ralph Andersen & Associates for a management audit of the Finance Department for a cost of $23,750 based upon their proposal dated September 29, 1997 and authorize the Mayor to execute the same. 11. Proposed salary ranges and class specification for the new job classification of Building Permit Specialist UII. Fiscal Impact: Funding for the positions is contained in the 1997 -98 Fiscal Year Operating Budget. Recommendation - 1) Adopt Resolution. 2) Approve Class Specification. 3) Authorize the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the positions. 0 007 12. Proposed salary range and class specification for the new job classification of Information Systems Manager. Fiscal Impact: Funding for the position is contained in the 1997 -98 Fiscal Year Operating Budget. Recommendation - 1) Adopt Resolution. 2) Approve Class Specification. 3) Authorize the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the position. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS - CITY MANAGER - Consider the option of retiring the Library Certificates of Participation (COP). Fiscal Impact: A savings of $694,000 of interest and trustee fees over the remaining life of the debt will be offset by an estimated $450,000 of interest that would be earned on the funds that would be used to pay the certificates off over time. The net effect on reserves at the end of the remaining ten years left on the life of the bonds is an increase of approximately $250.000. Recommendation - City Council authorize staff to take the necessary action to retire the 1988 Library Certificates of Participation, effective January 1, 1998. (The next date the City has the option to call the bonds.) 2. Target Industry List Modifications. Approve modifications recommended by the Economic Development Advisory Committee. G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman Gordon - 1. Discussion and possible action regarding removal of Planning Commissioner Charles O'Hearn and appointment to fill resulting vacant position. Councilman Weston - NONE Councilwoman Friedkin - NONE 0 008 Mayor Pro Tem Wernick - NONE Mayor Jacobs - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on hehalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: Continuation of matters listed on the City Council Agenda for 5:00 p.m., October 21, 1997 under "Closed Session" (if needed). REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: 10 TIME: R : o ,z . n, NAME: I 10- 21 -97.ag 0 009 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business AGENDA DESCRIPTION: Continued public hearing on Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and 831, 870, & 871 South Nash Street, related to the theaters and adjacent retail/office building. The request is to allow the following: 1) Amendment of the Precise Plan land uses to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" 2) Amendment of the Precise Plan development standards to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" and, 3) Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and Building Safety. These three requests were continued for approximately 30 days from the September 16, 1997 City Council meeting at the request of the applicant and staff. Applicant: Continental Development Corporation, Mr. Jerry Saunders. RECOMMENDED COUNCIL ACTION: 1) Open Continued public hearing; 2) Council discussion; 3) Continue public hearing at applicant's request until December 16, 1997; or, 4) Other possible action. INTRODUCTION AND BACKGROUND: On September 16, 1997, the City Council reviewed and approved (Resolution No. 4034) the applicant's request for the following amendments to Precise Plan 12 -72 (as previously amended by PP 94 -1), for the Pacific Theatre project: 1) an amendment to Condition No. 15 of City Council Resolution No. 3917 related to the parking structure stairway at 870 South Nash Street; 2) an amendment to Condition No. 14 of City Council Resolution No. 3917 related to the parking structure stairway directional signage at 870 South Nash Street; 3) revisions to the approved Traffic Circulation Plan; and, 4) the approval of a Precise Plan Amendment to allow outdoor dining that exceeds 200 square feet for P.F. Chang's China Bistro and other future restaurants. On September 15, 1997, the Planning Division received a request from the applicant for a continuance of the three remaining items, as listed in the above Agenda Description, until the November 21, 1997 City Council meeting. The applicant and staff request a further continuance for the Public Hearing on these three items, until December 11, 1997, in order to provide sufficient time for the applicant to prepare and staff to review the three (3) remaining items of the application. The Planning Commission also continued its discussion of these items, at the request of the applicant and staff, from October 9, 1997 to December 11, 1997. ATTACHED SUPPORTING DOCUMENTS: Letter from applicant requesting continuance. FISCAL IMPACT: None. ORIGINATED: Date: October 15, 1997 Bre Bernard, AICP Di ctor of Plannin and Building Safety RrPWED BY: Date: mes W. Morrison, City Manager TAKEN: p:\projects\ea40l\ea4Ol-3.ais 1 0 010 EA401/PP96 -1 City Council Staff Report October 21, 1997 DISCUSSION: The Planning Division has received the above - referenced application which is a request of Continental Development Corporation to reaffirm the findings of the Mitigated Negative Declaration of environmental impacts for Environmental Assessment -350 (EA -350) and to adopt amendments to Precise Plan 12 -72 (PP 12 -72) and Precise Plan 94 -1 (PP 94 -1); as approved by City Council Resolution No. 3917. The PP 96 -1 amendment is the fourth amendment to the original Precise Plan (PP 12 -72). On September 16, 1997, the City Council approved Items 1, 2, 3, and 4; and, continued Items No. 5, 6, and 7 for approximately 30 days. The continuation of this last three (3) items was to allow the Planning Commission time to complete deliberations on all other requested components, and to provide the Applicant and City staff additional time to analyze and consider the continued items. As previously mentioned, on October 9, 1997, the Planning Commission continued discussion of Items No. 5, 6, and 7 until its meeting of November 13, 1997. COMPLETED /APPROVED AMENDMENT ITEMS: 1. An amendment to Condition No. 15 of City Council Resolution No. 3917 related to the parking structure stairway at 870 South Nash Street, Condition No. 15 requires the stairs at the northwest corner of the parking structure to extend from the "ground level" to the "first above -grade level ", of the parking structure, rather than from the "ground level" to the "basement level" of the parking structure, as currently constructed. The applicant requested a determination that the stairway as constructed, be deemed in "substantial compliance" with Condition No. 15 of Resolution 3917. 2. An amendment to Condition No. 14 of City Council Resolution No. 3917 related to the narking structure stairway directional signage at 870 South Nash Street, Condition No. 14 requires the provision of signage in accordance with Condition 15 of City Council Resolution No. 3917. The applicant requested approval of revisions to the signage and other directional provisions added to the interior of the 870 South Nash Street parking structure to accommodate the revisions in Item No. 1 above. 3. Revisions to the approved Traffic Circulation Plan, as shown on the SuRplemental Traffic and Parking Impact Study. The changes include: a. The closing of the existing Common Area Plaza (Plaza) 34 foot wide driveway between the theater and the retail/office building (Condition 11 -K of Resolution No. 3917) off of South Nash Street to vehicular traffic; b. Converting the easterly two- thirds of the Plaza to pedestrian activity only; c. Converting the westerly third of the Plaza to valet drop- off /pick -up area; d. Elimination of the need to restrict eastbound traffic, from the closed driveway to a right -turn only movement at Nash Street during peak hours (Condition No. 11 -L of Resolution No. 3917); e. Providing a new sidewalk and curbside theater drop - off /pick -up zone on the west side of Nash Street; f. The re- stripping of South Nash Street to add a drop -off lane and maintain two driving lanes on the west side of Nash Street; and g. The relocation of eight (8) handicapped parking spaces from the Plaza area to the 871 South Nash Street parking structure. 4. The approval of a Precise Plan Amendment to allow outdoor dining that exceeds 200 square feet for the P. F. Chang's China Bistro and other future restaurants. The applicant plans to establish a new quality restaurant "blending culinary creations from the major regions of China with American hospitality to create a unique dining experience." The new restaurant will include an outdoor dining area of 1,200 square feet; a 5,400 square foot indoor seating area (including bar area); and kitchen and "back -of- the - house" space of 1,800 square feet. If P. F. Chang's China Bistro does not utilize all of the 1,200 square feet of outdoor dining area then other future restaurants may utilize the area. S. Amendment of the Precise Plan land uses to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S) Zone." The applicant requests to amend the Precise Plan to allow all the land uses in the Precise Plan that are presently allowed in the MU -S Zone. This includes: a. Permitted Uses; b. Permitted Accessory Uses; c. Uses Subject to an Administrative Use Permit; d. Uses Subject to a Conditional Use Permit; and e. Adult Business Permits. Additionally, the applicant is requesting that uses in the Plaza and Entry Court, including outdoor dining, retail sales, and other ancillary uses which are supportive of the site's primary retail uses, are included as permitted uses. 0 011 EA401/PP96 -1 City Council Staff Report October 21, 1997 DISCUSSION: 6. Amendment of the Precise Plan development standards to conform with the current code for the underlying zone: the "Urban Mixed- Use South (MU -S) Zone." The applicant requests to amend the Precise Plan to incorporate the development standards of the MU -S Zone into the Precise Plan, except as may have been previously established and constructed under the Precise Plan. 7. Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and Building Safety. The applicant requests that the City establish a procedure to provide for minor modifications to the requirements of the Precise Plan, subject to the review and approval of the Director of Planning and Building Safety. The procedure would allow flexibility for the applicant to meet market changes without the necessity of a full Precise Plan amendment. They have indicated a desire to provide for minor modifications to enhance the development without creating adverse impacts for surrounding developments. p:\projects \ea401 \ea401 -3.ais 0 0 1? rF% %AW CONTINENTAL DEVELOPMENT CORPORATION October 9, 1997 HAND DELIVERED Ms. Laurie Jester Senior Planner City of E1 Segundo 350 Main Street E1 Segundo, CA 90245 RE: Project EA- 401 /PP 96 -1, Application for Fourth Amendment to Precise Plan 12 -72, 2041 Rosecrans Ave., 831 -871 S. Nash Street. Dear Ms Jester: In connection with the captioned project, this letter supersede's our letter regarding a continuance dated October 7, 1997. At the September 11, 1997 meeting the Planning Commission granted our request for a continuance of items 5, 6, and 7 for approximately 30 days. It was intended that the continuation of the above referenced three items would give the Applicant and city Staff additional time to analyze and consider the continued items. Now, the Applicant and City Staff both agree that additional time beyond the anticipated 30 days will be needed to properly complete the analysis and to work the item into the Planning Commission's and City Council's agendas. Therefore, as between Applicant and City Staff, a continuance has been agreed to and is hereby requested to the Planning Commission meeting of December 11, 1997 and the City Council meeting of December 16, 1997. We appreciate your consideration of this request. Sincerely, 'J�ry,% A�aunders V ce,Pr sident- Planning C: \WP51 \JAS \js1522 Copies to: Leonard Blakesley Richard Lundquist OCT 91997 L4 2041 ROSECRANS AVENUE, P.O. BOX 916, EL SEGUNDO, CALIFORNIA 90245 -0916 (213) 772 -0203 • (310) 640 -1520 • FAX: (310) 414 -9279 0 (i 1 v EL SEGUNDO CITY COUNCIL MEETING DATE: October 21,1997 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Continued Public Hearing on the following proposed (Second Quarter) amendments to the Zoning Code: 1) Parking Covenants, 2) Sound Transmission Control, and 3) Parking Demand Study Definition; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -408A and Zone Text Amendment ZTA 97 -2A, Second Quarter Amendments. Applicant: City of El Segundo. RECOMMENDED COUNCIL ACTION: 1) Hold Continued Public Hearing; 2) Discussion; 3) Direct staff to draft Ordinance consistent with City Council direction; and, 4) Schedule introduction and first reading of Ordinance on November 4, 1997; and/or, 5) Other possible action/direction. INTRODUCTION AND BACKGROUND: On August 4, 5,19, and September 16,1997, the City Council held a continued public hearing on the above referenced project. On September 16, 1997, the City Council introduced Ordinance No. 1279 to amend the following sections of the City's General Plan, Zoning Code, and Zoning Map: 1) Smoky Hollow Specific Plan Parking, 2) Parking Demand Studies, 3) Outdoor Dining Access, 4) Storm Water Management, 5) Garage Street Side Setbacks, 6) Thrifty Land Use and Zone Changes, and 7) Drive - thru's - (GPA only). (Ordinance No. 1279 was adopted by the Council at the October 7, 1997 meeting). At its September 16, 1997 meeting, the Council directed staff to continue the discussions on Parking Covenants, in order to provide additional time for the City Attorney to respond to a letter from Continental Development Corporation requesting additional revisions to the Parking Covenant regulations; and Sound Transmission Control, until the October 21, 1997 City Council meeting. Council also directed staff to amend the Parking Demand Studies portion of the Zone Text Amendments (which changes were adopted with Ordinance No. 1279) and to bring back a definition of a Parking Demand Study. Additionally, as Staff previously indicated to the City Council in a memo dated October 7,1997, a Parking Demand Study form, to provide applicants with all the criteria required for a Parking Demand Study, is currently being developed by staff and will be provided upon completion. ATTACHED SUPPORTING DOCUMENTS: 1. draft ZTA's, dated October 21, 1997 - Exhibits 1, 2, and 3. 2. Letter from Continental Development Corporation, dated October 9, 1997. 3. Copies of correspondence from residents. FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: None. Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: A r tion Required - Yes No ORIGINATED: Date: October 15, 1997 N1 Bret B. Bern Aic Di ctor of lannin and Building Safety REVIEWE B Date: Jame orrison City Manager ACTION KEN: pAzon1ng\ea408a\ea408a.a1s 0 014 EA408A/ZTA 97 -2A City Council Staff Report October 21, 1997 DISCUSSION: The following discussion provides a brief background of each of the three proposed Amendments, together with a discussion and analysis of the various options which the Planning Commission discussed and the final recommended changes. A brief summary of the City Council's original direction for the Amendment Is shown at the beginning of each subject in bold type. Each proposed amendment has multiple redline /strikeout exhibits associated with it. Each exhibit has been labeled with a header to easily cross - reference the exhibit to the appropriate proposed Amendment. 1. Parking Covenant - Revise off -site parking covenant requirements to provide a maximum 90 year time limit for the covenant (ZTA). The City Attorney had requested revisions to the Off -Site Covenant requirements in order to provide a time limit for the Covenant. Under Section 20.54.080 of the Zoning code, property owners may enter into joint use and off -site parking facilities agreements under certain situations. These agreements are then recorded as covenant against the property. The proposed revisions to this Code Section as reviewed by the Council on August 19, 1997, would have made several minor changes. First, new language was proposed to Subsection B which would have made it clear that the covenant created by the agreement would terminate no later than ninety years after the agreement becomes effective. Under the rule of perpetuities, certain covenants and agreements are invalid unless they terminate either within ninety years after they are created or within twenty -one years after the death of a person alive whom is a party to the covenant when the covenant or agreement was first created. By making this revision, the agreements to be created pursuant to Section 20.54.080 would not be held invalid based on the rule against perpetuities. Second, the first change in Subsection A clarified that the covenant created by the joint use and off -site parking facilities agreement must be recorded prior to issuance of any building permits or the beginning of the use, which ever occurs first. Third, the second change to Subsection A clarified that the City Attorney may also require that certain conditions and provisions be included in a joint use or off -site parking facilities agreement. On May 8, 1997, the Planning Commission discussed the revisions that the City Attorney requested to the Off -site Parking Covenant requirements in order to provide a time limit for the Covenant and agreed with staff's recommendation. On August 19,1997, a representative of Continental Development Corporation requested, and Council agreed, to allow Continental to work with the City to address concerns they had with the proposed amendment related to subservient title and the imposition of conditions by the City Attorney. On September 10, 1997, Continental Development Corporation submitted a letter to the City Attorney (attached) which addresses their concerns related to the parking covenant revision. Continental Development Corporation requested the following changes: 1) 20.54.080A That the parking covenant be recorded prior to Certificate of Occupancy instead of prior to Building Permit issuance, as is currently required by the Zoning Code and as is proposed to remain in the Amendment. 2) 20.54.080A That the City Attorney not be allowed to include conditions or provisions within the covenant. (The current Code allows the Planning Commission and the Director of Planning and Building Safety to impose conditions; however, as the Council is aware, Planning Staff does currently consult the City Attorney on these types of issues and imposes conditions based on his recommendations.) 3) 20.54.080B1 That up to 100% of the daytime use parking could be used for nighttime parking, instead of 50% as currently allowed and proposed. 4) 20.54.080B3 Rewrite the entire Section for clarification and increased flexibility. Then on October 14, 1997, the City Attorney and staff met with a Continental Development Corporation representative to discuss these issues; and, provided staff additional revisions to the requirements for parking covenants to simplify the regulations and address the concerns raised by Continental Development Corporation. The following revisions are now proposed for Council consideration: 0 015 1) 20.54.080A Staff proposes allowing parking covenants for off -site parking with fewer than ten (10) parking spaces to be approved administratively by the Director of Planning and Building instead of the Planning Commission. This would provide flexibility for staff to approve small changes in use which may require a few extra parking spaces. 2) 20.54.080A Despite Continental Development Corporation's earlier request, staff still recommends parking covenants be recorded prior to issuance of a Building Permit instead of prior to issuance of a Certificate of Occupancy. 3) 20.54.08061 Staff has expanded the use of joint parking arrangements by removing the 50% maximum in the current Code and eliminating the criteria that the uses be daytime versus nighttime uses. There my be other circumstances which warrant joint use parking that would be prohibited by the daytime versus nighttime restriction. 4) 20.54.08063 Staff recommends deleting this Section in its entirety. Deleting the Section would eliminate the repetitive language and resolve issues dealing with subservient title. Staff is confident that each request for a parking covenant can be reviewed under the authority of the language in the proposed text by Staff and the City Attorney to ensure that the intent of the Zoning Code to provide sufficient parking for the off -site uses will be maintained. Staff also feels there may be instances in which parking covenants should be granted for periods of time less than ninety years, thus the originally proposed ninety year time limit on parking covenants has been deleted. The representative from Continental Development Corporation agreed, in concept, to these changes at the aforementioned meeting. 2. Sound Transmission Control - Move Sound Transmission Control regulations to Title 16 of the El Segundo Municipal Code and revise standards (ZTA). To provide an understanding of the evolution of the City's Sound Transmission Control regulations, a brief history is provided below. 01 December 1992 El Segundo adopted a General Plan (for the years 1992 - 2010) 02 November 1993 Urgency Ordinance 1211 is adopted. This Ordinance, among other things, replaced the existing Title 19 and 20 in the Interim Zoning Code. A proposal for the City's Sound Transmission Control, Chapter 20.58, requiring acoustical insulation of certain new residential construction and certain modifications of existing residential construction, was part of the new Title 20 adopted. The urgency was caused by the fact that the existing Interim Zoning Code would expire on 4 November 1993. Should no further action be taken, Ordinance 1211 would expire on 3 January 1994. 16 November 1993 Ordinance 1212 is adopted repealing Urgency Ordinance 1211. Among other things Ordinance 1212 codified the changes made to Titles 19 and 20 in Urgency Ordinance 1211, with minor modifications. 07 June 1994 Interim Zoning Ordinance 1224 is adopted, with an expiration date of 22 July 1994. This Ordinance modified Chapter 20.58. Chapter 20.58 was originally designed to comply with rather stringent requirements placed on jurisdictions participating in the LAX Residential Sound Insulation Matching Grant Program. For instance, LAX required that the Code be applied to all homes in the 6OdB noise impact area rather than the 65dB area. IZO 1224 uses the Year 2000 65db noise contour which equates approximately to the current 70 db noise contour. Compliance with the LAX mandate would require that the Code apply to approximately 5000 rather than the 2500 residential parcels specified in the IZO. 05 July 1994 Urgency Ordinance 1225 is adopted extending the life of Interim Zoning Ordinance 1224 to 22 January 1995. Because it became clear that LAX had become intractable with respect to their new demand for easements the City permitted the clock to run out on IZO 1224. 0 016 22 January 1995 IZO 1224 expired and the City reverted to Chapter 20.58, earlier described in Ordinance 1212, of 16 November 1993. The current proposal is to modify and move Chapter 20.58 from the Zoning Code to the Municipal Code under Title 16 of the Building Safety Code, as Chapter 16.42, a location more appropriate for the purpose and content of the Code. 21 October 1997 Staff recommends moving Zoning Code Chapter 20.58 to Chapter 16.42 of the Municipal Code. Several additions and changes are offered to provide additional clarity to the Code. The only substantive changes recommended for incorporation reduce the stringency of the Code. For example, applicability of the Code is limited to homes predicted to be in the Year 2000 LAX noise contour. Those homes are currently heavily impacted by LAX noise and will remain so for the foreseeable future. What are the recommendations concerning the Sound Transmission Control Code? Several changes are proposed for Chapter 20.58 of the Zoning Code, at the suggestion of City staff, including relocating it from Title 20, the Zoning Code, to Title 16, the Buildings and Structures Chapter of the Municipal Code. The regulations contained pertain to the specifics of residential construction more than to the broader guidance of the Zoning Code, and Sound Transmission Control is enforced by the City's Building Safety Division (which administers Title 16), not the Planning Division (which oversees Title 20). The following outlines the proposed revisions: 1. Section 16.42.010 PURPOSE has been expanded to include that the objective of residential insulation, where required, is to achieve an interior noise level of 45dB or lower. 2. Section 16.42.015 DEFINITIONS was added to provide definitions for the acoustic terms, since the absence of these definitions have caused some confusion to users. Most of these definitions are currently included in the Zoning Code and they have been updated. Two new definitions are added to emphasize the differences between Expansions (Definition 3.) and Remodels (Definition 5.). Paragraph D of Section 16.42.020, SCOPE, has been expanded to explain why the Noise Contour Map of the City uses Year 2000 predicted contours, rather than past or present contours. Emphasis on the Code's use of the predicted noise contours for the Year 2000 as the boundary for applicability of the Sound Transmission Control Code is made here and elsewhere. It should be noted that if the predicted contour is accurate, there will be a future reduction of approximately 45% in the number of El Segundo residences currently within the LAX noise impact area. 4. Section 16.42.040, APPLICATION TO EXISTING BUILDINGS, has been modified with bold titles to make use of the Chapter easier. The sub - sections of this Section have been reorganized to provide a smoother flow of concepts. Following Sub - section A., the parameters which mandate acoustic insulation are provided followed by descriptions of those conditions which exempt residential construction from being insulated. The Section has also been expanded to include the four situations wherein acoustic insulation would be mandatory in El Segundo. Sub - sections B., C., and D. include additional descriptions to clarify the differences between remodels, generally the modification of the interior of an existing structure without significant increase to the structure's square footage; room additions; and, residential expansions which include multiple room additions which add to the structure's total square footage. The four situations in which the homeowner /developer must acoustically insulate, according to the existing Code, include the following: A. Paragraph C: When the value of a residential remodel reaches 75% of the assessed value of the existing home the homeowner /developer must acoustically insulate (The homeowner /developer may use the assessed value recorded with the county or a current assessment made by a licensed property appraiser); B.. Paragraph D: When a habitable, separable, Ld room is added which increases the total square footage of the home; C. Paragraph E: When the addition is over 500 square feet; and, D. Paragraph E & G: When the addition is to be made to a home that has already been insulated using public funds. 5. Section 16.42.045, APPLICATION TO NEW BUILDINGS, which was not previously addressed although this Chapter deals with both new and existing projects. 0 017 EA408A/ZTA 97 -2A City Council Staff Report October 21, 1997 No changes have been made to what used to be Sections 20.58.050 through 20.58.080 aside from changing all references from 20.58 to 16.42. The addition of acoustic treatment will normally add 6 - 12 % to the cost of the addition, renovation, or expansion project. The regulations provided in this Chapter pertain specifically to single family residential units. Chapter 35 of the Uniform Building Code specifies more stringent acoustical mitigation in multi- family residential construction. In response to questions raised by the Planning Commission regarding the requirement for sound insulation, the two goals and associated methodologies which follow were provided to explain the development of this Code. The validity of those goals and methodologies have been maintained in the proposed iteration of the Code. Goal: Reduce health risks, improve the quality of life of residents and prevent the degradation of housing stock within the higher LAX noise impact contours, those above 70dB. Methodology: Establish Municipal Code requirements, for single family housing stock within the 70dB CNEL noise contour, that include acoustically upgrading existing stock as it is modified and require new stock to include acoustic mitigation features. This is the same approach used by all jurisdictions to provide improved energy conservation, fire and earthquake safety features and health protection through improved Building, Electrical and Plumbing Codes. The Uniform Building Code has already established more stringent acoustic requirements for multi - family residential construction than what is recommended within these Amendments for single family construction. This methodology is also consistent with the Zoning provisions which require that any new construction meet current codes, and when old structures are voluntarily removed, they lose their non - conforming status. 2. Goal: Achieve a balance between the demand for acoustic insulation in single family residential construction and the fiscal impact on families. Methodology: The predicted 65dB CNEL contour for the Year 2000 falls close to the existing 70dB CNEL noise contour. By using the Year 2000 noise contours we are able to exempt all residents living in lesser impacted homes, essentially those in the current 65 - 70dB noise contour. Further, only significant residential modifications require acoustic insulation, including the following: A. Habitable room additions that can and would normally be separable from the rest of the house by use of a door. B. Large scale modifications such as a complete remodel of the interior of an existing structure, the addition of multiple rooms in a new wing, or a second story addition. Modifications to existing residences which exceed 75% of the value of the existing home are defined as 'large scale ". C. Any addition of greater than 500 square feet. D. New construction. E. Any modification or addition to a home that has been acoustically treated through a program funded in part or in whole by the public. As an example of how these regulations would apply, there are very few homes in El Segundo which have fire insurance policies for less than $75,000, the cost of replacement of the structure. The proposed 75% rule would mandate that someone remodeling or expanding an existing residence valued at $75,000 insulate the entire structure acoustically, if the value of that remodel or expansion is equal to or greater than $56,250 (75% of $ 75,000). A typical 698 square foot expansion costs $56,250 according to the City's Building Valuation Guide. The cost of insulating such a "large scale" improvement is approximately 6% of the total value of the construction. In the example given, typical 0 018 EA408A/ZTA 97 -2A City Council Staff Report October 21, 1997 acoustic insulation would cost approximately $3,375. The acoustic treatment typically would consist, at a minimum, of double panned windows, solid core exterior doors, and attic insulation. In nation wide surveys conducted by Wyle Laboratories Inc., and various governmental agencies, the addition of acoustic insulation has been found to increase the marketability of homes in airport noise impacted areas. The Commission questioned how acoustic improvements through the Residential Sound Insulation Program would be coordinated with any other improvements a homeowner may wish to make on their residence. Residential sound insulation is typically completed in two days for homes in the 65 dB noise contour and 5 -10 days for homes in the 70 dB contour. Homeowner projects must be done after completion of post - acoustical measurements for the Residential Sound Insulation program in order to guarantee the integrity of that specific work product. On May 22, 1997, the Planning Commission recommended to the City Council approval of the revisions to the Sound Transmission Control Regulations. Several citizens have expressed some concerns to members of the Council and staff about perceived possible impacts of the Code. In response, specifically, to Mr. Yeaton's letter, attached, to the City regarding the transfer of Zoning Code 20.58 to Title 16, the Building Structures section of the Municipal Code, the following is offered: 1. Mr. Yeaton writes that he has great concern regarding staff's proposed additions to Title 16 of the El Segundo Municipal Code. The "addition" is primarily the simple movement of existing Zoning Code 20.58 provisions to Building Structures Code 16.42. As noted throughout this staff report, any "addition" to the material content of the existing Code has been provided to reduce the number of residential developers subject to the Code to a minimum by only including new home construction and major reconstruction or addition projects which fall within the most heavily noise impacted zones of the City. 2. He asserts that property values will decrease because of the Code. The Code has been in effect for the past 4 years. According to a recent article in the Daily Breeze, property values in El Segundo have climbed in excess of 9% during the past 3 years, surpassing the State's average and better than many cities in LA County. As noted earlier, the national norm as been for acoustic insulation to add to the marketability of residential properties. 3. He also alleges that the additional cost of acoustic insulation for homes subject to the City's Code will exceed 6 - 12% of the overall cost of the project. The City's requirements to insulate for sound are already required by the State for Multi- family residential structures. Therefore, there will be no additional cost any multi- family residences beyond what the State already requires. Regarding single family homes, much of what would be done to insulate single family homes against noise is already required by the State's Energy Conservation Code, Title 24. Mr. Yeaton offers no evidence that the cost of acoustic insulation will exceed 6 -12% of the overall cost of the project. The Senior Architect for the regional headquarters of Wyle Laboratories Inc., a firm nationally recognized as expert in residential sound insulation has stated to Harvey Holden, El Segundo's RSI Program Manager, that the average cost of such acoustic treatment varies from approximately 6 to 12 % across the country. The recommended construction for acoustic treatment which is presented in this City's Code is the same construction used in thousands of cities and towns impacted by airport noise because Wyle Laboratories literally "wrote the book" on acoustic insulation. The State and Federal guidelines for such insulation have been drawn from Wyle studies and analysis. 4. He also states that the building materials that are used are not standard, readily available materials. The recommended insulation materials and techniques in the City Code are purposely designed to make maximum use of readily available materials. Because the hazards of airport noise are just becoming public some materials are specialized including acoustic windows, doors and exterior chimney dampers. However, these materials are becoming much more accessible and less expensive. At least one major window manufacturer has just opened a plant in Los Angeles County in response to the RSI programs associated with LAX and Ontario. Substitute materials and techniques may be used so long as the goal of achieving a maximum of a 45db CNEL interior noise level in the habitable rooms is met. For instance, glass fireplace screens can sometimes be substituted for exterior fireplace dampers. Increasing the STC rating of windows can sometimes reduce the STC rating required for an exterior door. The contractor, if he is licensed in the State EA408A/ZTA 97 -2A City Council Staff Report October 21, 1997 of California can verify that the substitute will comply with the 45dB CNEL goal. The Acoustic windows are available at local retailers (Pacific Finish). 5. It is also stated that the design and materials limitations do not lend themselves to "quality" built homes. The design standards provided in the Code are the same design standards used by all jurisdictions surrounding LAX for acoustic insulation. In fact, those standards have been accepted by the Federal and State governments as the standards for their agencies administering residential sound insulation programs. With the exception of acoustic windows and doors, all the materials used are those most commonly used by residential contractors and do- it- yourselfers for residential construction. While the acoustic windows and doors have been somewhat more difficult to acquire in the past, the windows are now readily available, because they are produced by all major window manufacturers. An acoustic door typically takes 12 weeks to be produced, however there are now acceptable alternatives including door seal retrofits, and the use of secondary doors such as the storm doors used in the eastern and northern states. 6. Mr. Yeaton believes that if the City demands home builders follow all the Code's guidelines residents will end up living in hermetically sealed homes. In fact, all that acoustic treatment provides is an alternative residents do not have now. That is, a quiet place to retreat to. If the homeowner has typically left all the windows open during the day, the homeowner can continue to do so. But if the homeowner desires a quiet environment in which to sleep the homeowner may close up his /her acoustically treated home and sleep in peace. The ventilation system provided for in the standards will ensure plenty of fresh air while the residence is closed against the noise. 7. He also believes that we should not enforce all the Title 24 energy Code. As a municipal agency we are required by law to enforce many codes. 8. He also wants to know what happens if the additional cost is over 6 - 12 %. As currently provided, the homeowner pays the additional cost to comply with the Code. Several City Council members, including Mayor Pro Tern Wernick and Councilman Weston, have raised questions regarding the logic of continued enforcement of the Sound Transmission Control (STC) Code subsequent to El Segundo's rejection of the LAX Matching Grant Program and its Zoning Code requirements. The information below is offered in an effort to keep the City Council fully informed regarding the City's STC Code. What is the STC Code? The Sound Transmission Code is the only codified protection we currently have in place to protect the most heavily impacted of our residents from airport noise. It has been in effect for four years. 2. Does the Code protect the people? The Code is considered to be a reasonable implementation of the General Plan's policy to "incorporate noise reduction measures into existing residential development where interior noise levels exceed acceptable standards." 3. Will termination of the Code support the City's highly publicized political position with respect to the proposed expansion of LAX? The City is the standard bearer for the region's opposition to unrestrained growth at LAX. Eliminating our Sound Transmission Code at this time may send a mixed message to our colleagues. 4. What is the FAA's position with respect to our Sound Transmission Code and the FAA's future funding of the City's Residential Sound Insulation Program? In its letter of 16 September 1997, authorizing the City to solicit bids for the work involved in Phase 5 of the City's RSI program, the FAA advises, "Please be aware that the FAA has a new policy to be effective January 1, 1998 that would affect future AIP noise implementation program funding." In essence. the FAA will not fund RSI for a home construction or home improvement. developed in the airport's noise img2act area, subsequent to January 1. 1998, 5. Is the City treating people In the high noise impact area differently than It treats other citizens of the City? Yes, just as we treat people subject to the emissions and activities of the Hyperion Water Treatment Plant differently. The City has expended great effort in minimizing the impact of the 0 020 EA408A/ZTA 97 -2A City Council Staff Report October 21, 1997 Hyperion development on its El Segundo neighbors. Similar efforts have been made on behalf of the residents adjacent to industrial activity such as Chevron and Smoky Hollow. The City has also provided a response to support people who live in low lying areas to minimize flood damage to their property. Each section of our residential community has its own set of challenges and therefore receives responses from City Hall that are appropriate, and unique, to those challenges. Each of these individualized responses from City government has been accompanied by some cost in time, money, and/or effort, from the impacted residents. 6. Does the Code protect City housing stock value? The front page story from the 14 September edition of the Daily Breeze would seem to indicate that the Code has apparently not harmed the housing stock value. El Segundo's housing stock has jumped over 9% in value during the past year. 7. Who opposes the Code? Staff has neither spoken to, nor read any correspondence from, anyone who actually lives in the area subject to the Code who opposes it. It should be noted that Mr. Yeaton and the nine signatories of the letter of 4 April 1994 (Attachment 3), which has been recirculated, all live outside the area subject to the Code. 3. Parking Demand Study Definition - Create a new definition for Parking Demand Studies. (ZTA). During the aforementioned discussions on the first seven Second Quarter Amendments (EA -408), which included discussions on the requirements for Parking Demand Studies, the City Council directed staff to include a definition of Parking Demand Studies within the Code. After consulting with the City Attorney, staff determined that it would not be necessary to take this new definition back to the Planning Commission for review, as the previous Planning Commission discussions on Parking Demand Studies were very broad and lengthy, and the new definition would not be out of the scope or context of those previous Planning Commission discussions and recommendations. Staff would recommend that the City Council adopt a new definition of Parking Demand Studies for inclusion in the Zoning Code as shown below and in Exhibit 3. 20.08.832 - PARKING DEMAND STUDY "Parking Demand Study" means an analysis of the total number, of parking spaces required in order to accommodate the maximum number of vehicles for parking purposes by a particular -use or site at any given time. The analysis shall consider parking required for all employees, occupants, clients, and visitors. An Initial Study /Negative Declaration of Environmental Impacts is required to evaluate the potential impacts which may be caused by the proposed regulations. Since a Negative Declaration requires a minimum 20 -day public notice and circulation period, based on the direction and recommendations from the Planning Commission on the General Plan and Zone Text Amendments and the Zone Map changes for EA -408 which included a review of the three topics Continued until tonight, the City proceeded with the required environmental review process for the proposed Amendments, as required by the California Environmental Quality Act (CEQA) and City Council Resolution No. 3805, after the Planning Commission adopted the Resolution with their recommendations. The draft Initial Study / Negative Declaration of Environmental Impacts for EA -408 was circulated for the 20 day public and agency review period from July 17th to August 4th, 1997, and no comments were received on the document. The Negative Declaration of Environmental Impacts, which indicates there will be no environmental impacts associated with the three items which make up the Continued second quarter Zone Text Amendments, (EA- 408A), was adopted with Ordinance No. 1279 on October 7, 1997, as part of the first seven General Plan Amendment, Zone Text Amendment, and Zone Change of EA -408. zc•tectt.DN p:\zoning \ea- 408a \ea408a.ais 0 021 EA- 408A//ZTA 97 -2A DRAFT AMENDMENTS - OCTOBER 21, 1997 PARKING COVENANT - EXHIBIT 1 Page 2 of 2 PAzoning \ea- 408A \covenant.pk 1 0 023 • - - - • _._ .. -- .. .• ._ PAzoning \ea- 408A \covenant.pk 1 0 023 EA- 40SA/ZTA 97 -2A Page 1 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 Chapter 16.42 SOUND TRANSMISSION CONTROL Sections: 16.42.010 PURPOSE. (All redlined material has been added. There 16.4 DEFINITIONS. has been no elimination of original material; 16.42.020 SCOPE. All references to Sections 20.58.... have been 16.42.030 GENERAL. chanced to the appropriate 16.42... Sectionsl 16.42.040 APPLICATION TO EXISTING BUILDINGS. 16.41 APPLICATION TO NEW BUILDINGS. 16.42.050 BUILDING REQUIREMENTS FOR NEW RESIDENTIAL CONSTRUCTION IN THE 71 DB CNEL TO 75 DB CNEL NOISE ZONE. 16.42.060 BUILDING REQUIREMENTS FOR NEW RESIDENTIAL CONSTRUCTION IN THE 65 DB CNEL TO 70 DB CNEL NOISE ZONE. 16.42.070 MODIFICATION REQUIREMENTS FOR EXISTING RESIDENTIAL BUILDINGS IN THE 71 DB CNEL TO 75 DB CNEL NOISE ZONE. 16.42.080 MODIFICATION REQUIREMENTS FOR EXISTING RESIDENTIAL BUILDINGS IN THE 65 DB CNEL TO 70 DB CNEL NOISE ZONE. 16.42.010 PURPOSE. (loth /97) 16 -a2.cc The purpose of the rgaulations in this chapter is to safeguard life, health, property and public welfare by establishing minimum requirements regulating the design, construction and modification of buildings for residential occupancy in the L2&y& noise impacted vicinity of Los Angeles International Airport. The anal is to achieve These sections are not intended to abridge any safety or health requirements under any other applicable codes or ordinances. 0 1024 EA- 408A/ZTA 97 -2A Page 2 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 New Ah mansion; An expansion of a residential structure. as the term is used in this Section. is any increase in square footage wherein one or more habitable rooms are added to the original structure. 0 New I . . ; 4 . . M, . 16.42.020 SCOPE. (10121/97) 16 -a2.cc A. The provisions of this chapter shall apply to all Group R buildings, as defined by the Uniform Building Code, within the predicted 65 d8 CNEL noise contour of the Los Angeles International &M for the year 2000. B. Group R buildings are not allowed to be constructed within an airport CNEL contour of 75 dB or greater. C. This chapter is intended to supplement the provisions of the Uniform Building Code and, in the case of conflict between this chapter and any other applicable codes, the more restrictive requirements shall be met. D. The location and boundaries of the predicted. vear 2000, 65 -70 dB CNEL and 71 -75 dB CNEL Noise Zones are shown and delineated on the Noise Contour Map of the City, which map is part of this title when adopted by ordinance passed by the City Council in a manner described by law. III 0 G <5 EA- 408A/ZTA 97 -2A Page 3 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 16.42.030 GENERAL. All materials described by measurements herein are standard stock materials. Therefore, a stud described as a 2 by 4 inch stud is the standard stock equivalent of the description. The stock sold under that description may, in fact, measure somewhat less than 2 by 4 inches. 16.42.040 APPLICATION TO EXISTING BUILDINGS. (The order of r,ara's is chanaed) 11 (10/21/97) 16 -a2.cc Authority to Aonrove Plans: Authority for approval of all plans and authority for the granting of all permits rests with the City's Building Official and his designated representatives. In resolving all disputes involving building in the City of El Segundo, the finding of the City's Building Official is final. :It: I Rq I LZ-A WVP I LOIU-100 V, EA- 408A/ZTA 97 -2A Page 5 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 Bost- Construction Acoustic Measurement: All new and modifying residential construction within the 65 dB CNEL is subject to post - construction /pre- occupancy acoustic measurement. Habitable rooms not achieving a CNEL rating of 45 dB or less may preclude building occupancy until such time as acoustic modification of that room achieves a CNEL rating of 45 dB. LL Dearadation of Acoustic Shell: Openings in the shell of a residence which degrade its ability to achieve an interior CNEL rating of 45 dB or less when all doors and windows are closed are prohibited. Any access panels, pet doors, mail delivery drops, air conditioning or other openings must be designed to maintain a CNEL rating of 45 dB or less in the room to which they provide access. Substitute Materials: Materials and construction assemblies which achieve the required STC rating, R rating, or other acceptable criteria may be substituted for those specified herein when approved by the Building Official. y� Deviation from this Standard: Deviation from the standards provided herein is permissible so long as the plans and materials list are verified to comply with and achieve the 45 dB CNEL limit for every habitable room constructed. Only verification by an architect, engineer, or contractor licensed in the State of California is acceptable. (10/21197) 15 -42.cc •1 • • Ia 111 � - • �• •� •1 • c • •.1 a 0 "98 EA408A/ZTA 97 -2A Page 6 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 NO CHANGES HAVE BEEN MADE TO THE FOLLOWING, PARAGRAPHS 20.58.050 THROUGH 20.58.080, EXCEPT TO MODIFY THE NUMBERS TO THE 16.42 SERIES. 16.42.050 BUILDING REQUIREMENTS FOR NEW RESIDENTIAL CONSTRUCTION IN THE 71 dB CNEL TO 75 dB CNEL NOISE ZONE. (22/5/97) 16.42cod.597 A. EXTERIOR WALLS New walls that form the exterior portion of habitable rooms shall be constructed as follows: 1. Studs shall be at least 4 inches in nominal depth; 2. Exterior finish shall be stucco, minimum 7/8" thickness, brick veneer, masonry, or any siding material allowed by this code. Wood or metal siding shall be installed over 1/2 -inch solid sheathing; 3. Masonry walls with a surface weight of less than 40 pounds per square foot will require an interior studwall that is finished as required by Section 16.42.050A.6; 4. Wall insulation shall be at least R -13 glass fiber or mineral wool and shall be installed continuously throughout the stud space; 5. Exterior solid sheathing shall be covered with overlapping asphalt felt; and, 6. Interior wall finish shall be at least 5/8" thick gypsum wallboard or plaster installed on resilient metal channels that are attached to the studs horizontally at a maximum spacing of 24 inches. B. EXTERIOR WINDOWS 1. Openable Windows. All openable windows in the exterior walls of habitable rooms shall have a laboratory sound transmission class rating of at least STC 40 dB and shall have an air infiltration rate of no more than .5 cubic feet per minute when tested according to ASTM E -283. 2. Fixed Windows. All fixed windows in the exterior walls of habitable rooms shall have a sound transmission class rating of at least STC 40 dB. This requirement may normally be achieved with 5/8 -inch laminated glass, with an STC rating of 40 dB, set in non - hardening glazing materials. 3. Openable and Fixed Windows. The total areas of glazing in rooms used for sleeping shall not exceed 20% of the floor area. 4 EA- 408ARTA 97 -2A Page 7 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 (22/5/97) 16- 42cod.597 C. EXTERIOR DOORS 1. Exterior hinged doors to habitable rooms that are directly exposed to aircraft noise and are facing the source of the noise shall be a door and edge seal assembly that has a laboratory sound transmission class of at least STC 40 dB. 2. Exterior hinged doors to habitable rooms that are not directly exposed to aircraft noise and do not face the source of the noise shall have a minimum STC rating of 35 dB. 3. Sliding glass doors at habitable rooms shall not be allowed in walls that are directly exposed to aircraft noise and are facing the source of noise. D. ROOF /CEILING CONSTRUCTION Roof rafters shall have a minimum slope of 4:12 and shall be covered on their top surface with a minimum 1/2 -inch solid sheathing and any roof covering allowed by this code. 2. Attic insulation shall be batt or blown -in glass fiber or mineral wool with a minimum R -30 rating applied between the ceiling joists. 3. Attic ventilation shall be: a. Gable vents or vents that penetrate the roof surface that are fitted with transfer ducts at least 6 feet in length that are insulating flexible ducting or metal ducts containing internal 1 -inch thick coated fiberglass sound absorbing duct liner. Each duct shall have a lined 90- degree bend in the duct so that there is no direct line -of -sight from the exterior through the duct into the attic, or b. Noise control louver vents, or C. Eave vents that are located under the eave overhang. 4. Ceilings that are directly below an attic shall be finished with gypsum board or plaster that is at least 5/8 -inch thick. Ceiling materials shall be mounted on resilient channels. 5. Skylights shall penetrate the ceiling by means of a completely enclosed light well that extends from the roof opening to the ceiling opening. A secondary openable glazing panel shall be mounted at the ceiling line and shall be glazed with at least 3/16 -inch plastic, tempered or laminated glass. E. FLOORS The floor of the lowest habitable rooms shall be concrete slab on grade. Wood framed floors for habitable rooms will be allowed when they are directly above another habitable room, a basement, garage, workshop, utility 0 030 EA- 408A/ZTA 97 -2A Page 8 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 room or other non - habitable room which is completely enclosed with wall, door, or window materials allowed by this chapter. F. VENTILATION 1. A ventilation system shall be provided that will provide at least the minimum air circulation and fresh air supply requirements of this code in each habitable room without opening any window, door or other opening to the exterior. All concealed ductwork shall be insulated flexible glass fiber ducting that is at least 10 feet long between the supply fan plenum and any room supply grill. 2. Kitchen cooktop vent hoods shall be the non - ducted recirculating type with no ducted connection to the exterior. G. FIREPLACES Each fireplace shall be fitted with a damper at the top of the chimney that is operated from the firebox and shall have non - combustible doors across the front of the firebox. H. WALL AND CEILING OPENINGS Openings in exterior walls, doors and ceilings of habitable rooms are prohibited unless allowed by this chapter. Prohibited openings include: 1. Animal access doors; 2. Mailboxes; and, 3. Unit air conditioners 16.42.060 BUILDING REQUIREMENTS FOR NEW RESIDENTIAL CONSTRUCTION IN THE 65 dB CNEL TO 70 dB CNEL NOISE ZONE. (2215/97) 1642cod.597 A. EXTERIOR WALLS New walls that form the exterior portion of habitable rooms shall be constructed as follows: 1. Studs shall be at least 4 inches in nominal depth; 2. Exterior finish shall be stucco, minimum 7/8" thickness, brick veneer, masonry, or any siding material allowed by this code. Wood or metal siding shall be installed over 1/2 -inch solid sheathing; 3. Masonry walls with a surface weight of less than 40 pounds per square foot will require an interior studwall that is finished as required by Section 16.42.050A.6; 4. Wall insulation shall be at least R -13 glass fiber or mineral wool and 0 031 EA- 40BA/ZTA 97 -2A Page 9 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 shall be installed continuously throughout the study space; 5. Exterior solid sheathing shall be covered with overlapping asphalt felt; and, 6. Interior wall finish shall be at least 5/8" thick gypsum wallboard or plaster. (22!5/97) 16- 42cod.597 B. EXTERIOR WINDOWS 1. Openable Windows. All openable windows in the exterior walls of habitable rooms shall have a laboratory sound transmission class rating of at least STC 35 dB and shall have an air infiltration rate of no more than .5 cubic feet per minute when tested according to ASTM E -283. 2. Fixed Windows. All fixed windows in the exterior walls of habitable rooms shall be at least 1/4 -inch thick and shall be set in non - hardening glazing materials. 3. The total area of glazing in rooms used for sleeping shall not exceed 20% of the floor area. C. EXTERIOR DOORS 1. Exterior hinged doors to habitable rooms that are directly exposed to aircraft noise and are facing the source of the noise shall be a door and edge seal assembly that has a laboratory sound transmission class of at least STC 35 dB. 2. Exterior hinged doors to habitable rooms that are not directly exposed to aircraft noise and do not face the source of the noise shall have a minimum STC rating of 30 dB. 3. Sliding glass doors at habitable rooms shall have glass that is 1/4-inch thick. D. ROOF /CEILING CONSTRUCTION 1. Roof rafters shall have a minimum slope of 4:12 and shall be covered on their top surface with 1/2 -inch solid sheathing and any roof covering allowed by this chapter. 2. Attic insulation shall be batt or blown -in glass fiber or mineral wool with a minimum R -30 rating applied between the ceiling joists. 3. Attic ventilation shall be: a. Gable vents or vents that penetrate the roof surface that are fitted with transfer ducts at least 6 feet in length that are insulating flexible ducting or metal ducts containing internal 1 -inch thick coated fiberglass sound absorbing duct liner. Each duct shall have a lined 90- degree bend in the duct so that there is no direct line -of -sight from the exterior through 0 032 EA- 408A/ZTA 97 -2A Page 10 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 the duct into the attic, or b. Noise control louver vents, or C. Eave vents that are located under the eave overhang. 4. Ceilings that are directly below an attic shall be finished with gypsum board or plaster that is at least 5/8 -inch thick. Ceiling materials shall be mounted on resilient channels. 5. Skylights shall penetrate the ceiling by means of a completely enclosed light well that extends from the roof opening to the ceiling opening. A secondary openable glazing panel shall be mounted at the ceiling line and shall be glazed with at least 3/16 -inch plastic, tempered or laminated glass. E. FLOORS The floor of the lowest habitable rooms shall be concrete slab on grade or wood framed floors. F. VENTILATION 1. A ventilation system shall be provided that will provide at least the minimum air circulation and fresh air supply requirements of this code in each habitable room without opening any window, door or other opening to the exterior. All concealed ductwork shall be insulated flexible glass fiber ducting that is at least 10 feet long between the supply fan plenum and any room supply grill. 2. Kitchen cooktop vent hoods shall be the non - ducted recirculating type with no ducted connection to the exterior. G. FIREPLACES Each fireplace shall be fitted with a damper at the top of the chimney that is operated from the firebox and shall have non - combustible doors across the front of the firebox. H. WALL AND CEILING OPENINGS Openings in exterior walls, doors and ceilings of habitable rooms are prohibited unless allowed by this chapter. Prohibited openings include: 1. Animal access doors; 2. Mailboxes; and, 3. Unit air conditioners. (22/5/97) 16- 42cod.597 0 033 EA- 408A2TA 97 -2A Page 11 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 16.42.070 MODIFICATION REQUIREMENTS FOR EXISTING RESIDENTIAL BUILDINGS IN THE 71 dB CNEL TO 75 dB CNEL NOISE ZONE. (22/5/97) 1642cod.597 A. EXTERIOR WALLS Exterior walls of habitable rooms that are directly exposed to aircraft noise shall be modified as follows: 1. Wood frame walls with exterior wood siding or other lightweight exterior finish shall be provided with a secondary interior stud wall that is supported at the ceiling and the floor and is separated from the surface of the interior wall by at least 1/2 -inch. The exposed surface of the secondary wall shall be finished with 5/8 -inch gypsum wallboard or plaster; 2. Wood frame walls with an exterior finish of stucco, brick veneer or other similar materials and with an interior finish that is less than 1/2 -inch thick shall be provided with an additional interior layer of 5/8- inch gypsum wallboard; 3. Wood frame walls with an exterior finish of stucco, brick veneer or other similar heavy materials and with interior finish that is at least 1/2 -inch thick do not require modification; and, 4. Walls that are constructed principally of load bearing masonry will not require modifications. B. EXTERIOR WINDOWS 1. Openable Windows in habitable rooms shall be replaced with an openable window that has a laboratory sound transmission class rating of at least STC 40 dB and shall have an air infiltration rate of no more than .5 cubic feet per minute when tested according to ASTM E -283. 2. Fixed windows in habitable rooms that face the source of aircraft noise shall be modified by one of the following methods: a. Replace the existing window with a window that has an acoustic rating of at least STC 40 dB; or b. Replace the existing window with 5/8" laminated glass that has an acoustic rating of STC 40 dB; and, C. Add secondary removable glazing at the interior or exterior of the existing window. The secondary glazing shall be at least 1/4 -inch float glass or laminated glass. 3. Fixed windows in habitable rooms that do not face the source of aircraft noise shall be replaced with 3/8 -inch laminated glass that has an acoustic rating of at least STC 36 dB. 4. The joint between the wall opening and the new windows required in 16.42.070 B.1. and B.2.a. shall be continuously filled with glass fiber 0 034 EA- 408A/ZTA 97 -2A Page 12 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 insulation and the exterior cover trim shall be continuously caulked to seal the joint. 5. Fixed glass shall be set in non - hardening glazing materials. (22!5/97) 1642cod.597 C. EXTERIOR DOORS 1. Exterior hinged doors to habitable rooms that are directly exposed to aircraft noise shall be replaced with a door and seals that have a laboratory sound transmission class rating of at least STC 40 dB. A new rabetted frame shall be provided for each new door to replace the existing frame. 2. Exterior hinged doors to habitable rooms that are not directly exposed to aircraft noise shall be replaced with a door and seals that have a laboratory sound transmission class rating of at least STC 35 dB. 3. Access doors from a garage to a habitable room shall be replaced with a door and seals that have an STC rating of at least 30 dB. 4. Sliding glass doors in habitable rooms shall be fitted with a secondary sliding glass door installed on the exterior of the existing door and trimmed on all exposed sides with wood rim that is at least 2 inches thick (nominal). Joints between the new door and the wall shall be continuously caulked. 5. The joint between the wall opening and the new door frame required in Section 16.42.070 13.1. and 2. shall be continuously filled with glass fiber insulation and the exterior cover trim shall be continuously caulked to seal the joint. D. ROOFS 1. Accessible attics shall be insulated to achieve a minimum R -30 insulation value. 2. Attic vents shall be modified as follows: a. Gable vents or vents that penetrate the roof surface shall be provided with noise control louver vents that meet the noise reduction levels shown in Table 35 -A or transfer ducts that are at least 6 feet in length. The ducts shall be of flexible insulated ducting with a bend so that there is no direct line -of -sight from the exterior through the duct into the attic. b. Eave vents do not require modification. 3. Roofs with a slope of 2:12 or less and open beam ceilings shall be modified only if bearing walls are adequate to support the additional load stresses: a. Existing roof covering shall be removed to expose sheathing. b. 2 x 6 rafters at 24- inches on center shall be installed directly 0 035 EA- 408A/ZTA 97 -2A DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 (22/5/97) 1642cod.597 Page 13 of 17 above the existing roof construction and supported by existing bearing walls, shall be insulated with R -19 fiberglass batts, and shall be covered with 1/2 -inch plywood sheathing. C. New roofing shall be installed on the new construction that can be adequately supported by the new framing and existing bearing walls. E. FLOORS 1. Vent openings to underfloor areas of wood framed floors shall be provided with acoustic vent baffles that meet noise reduction levels shown in Table 35 -A. Vent baffles shall be fitted with 1/4 -inch mesh screen. Octave Band Center Frequency. Hz 125 250 500 1,000 2,000 4,000 Sound Transmission Loss. dB 4 5 6 9 10 12 2. Underfloor access doors shall be non - vented plywood or other weatherproof material. F. VENTILATION A ventilation system shall be provided that will provide at least the minimum air circulation and fresh air supply requirements of this code in each habitable room without opening any window, door or other opening to the exterior. All concealed ductwork shall be insulated flexible glass fiber ducting that is at least 10 feet long between the supply fan plenum and any room supply grill. Exposed ductwork may be sheet metal with 1 -inch fiberglass duct liner and shall have a bend in the duct to avoid direct 036 EA- 408A/ZTA 97 -2A Page 14 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 line -of -sight through the duct. 2. Kitchen cooktop vent hoods shall be replaced with non - ducted recirculating vent hoods with no ducted connection to the exterior. G. FIREPLACES Each fireplace shall be fitted with a damper at the top of the chimney that is operated from the firebox and shall have non - combustible doors across the front of the firebox. H. WALL AND CEILING OPENINGS Openings in exterior walls doors and ceilings of habitable rooms that are not allowed by this chapter shall be sealed with materials that are similar to adjacent wall construction. Openings to be sealed include: 1. Animal access doors; 2. Mailboxes; and, 3. Unit air conditioners. 16.42.080 MODIFICATION REQUIREMENTS FOR EXISTING RESIDENTIAL BUILDINGS IN THE 65 dB CNEL TO 70 dB CNEL NOISE ZONE. (22/5/97) 16.42cod.597 A. EXTERIOR WALLS Exterior walls in this noise zone do not require modification. B. EXTERIOR WINDOWS 1. Openable wood frame windows in habitable rooms facing aircraft noise shall be replaced with new openable windows that have a minimum laboratory sound transmission class of at least STC 35 dB if the existing window has: a. Missing or insecure glazing putty or other glazing materials, or b. Broken or cracked glass, or C. An operating sash not securely supported in its frame or not closed tightly against the frame. 2. Openable wood frame windows that do not require replacement by Section 16.42.080A and that face aircraft noise shall be fitted with a secondary window that has an STC rating of at least 25 dB. The secondary window may be mounted at the exterior or interior of the existing and shall be completely trimmed and caulked in place. 3. Openable metal frame windows in habitable rooms facing aircraft 0 C�37 EA- 408A/ZTA 97 -2A Page 15 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 (22/5/97) 16.42cod.597 noise shall be replaced with new openable windows that have a minimum laboratory sound transmission class of at least STC 35 dB if the existing window has: a. Jalousie louvered glass sash, or b. Missing or insecure glazing putty or other glazing materials, or C. Broken or cracked glass, or d. An operating sash not securely supported in its frame or not closed tightly against the frame. 4. Openable metal frame windows in habitable rooms facing aircraft noise that do not require replacement by 16.42.080 B.3. shall be fitted with a secondary window that has an STC rating of at least 25 dB. The secondary window may be mounted at the exterior or interior of the existing window and shall be completely trimmed and caulked in place. 5. Fixed windows in habitable rooms facing aircraft noise shall be glazed with 1/4 -inch glass unless they are part of an acoustic window assembly. 6. Openable windows in habitable rooms that do not face aircraft noise shall be modified as follows: a. Jalousie louvered glass windows shall be replaced with windows that have a laboratory sound transmission class of at least STC 30 dB. b. Windows that are not jalousie shall be fitted with a secondary window that has an STC rating of at least 25 dB. 7. Fixed glass windows in habitable rooms that do not face aircraft noise shall not require modification. C. EXTERIOR DOORS 1. Exterior doors in habitable rooms that are directly exposed to aircraft noise shall be modified as follows: a. Hollow core or lightweight doors and doors with glazed openings shall be replaced with doors that have a minimum laboratory sound transmission class of at least STC 35 dB. b. Solid core or heavy panel doors that weigh at least 4 lbs. per sq. ft. or more shall be fitted with a drop seal at the sill and vinyl bulb seals at the jambs and head. 2. Exterior doors in habitable rooms that are not directly exposed to aircraft noise shall be modified as follows: a. Hollow core or lightweight doors and doors with glazed openings shall be replaced with doors that have a minimum laboratory sound transmission class of at least STC 30 dB. b. Solid core or heavy panel doors that weigh at least 4 Ibs per 0 038 EA- 408A/ZTA 97 -2A Page 16 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 sq. ft. or more shall be provided with weather - stripping at the sill, head and jambs. 3. Access doors from a garage to a habitable room shall be replaced with a door and seals that have an STC rating of at least 30 dB. 4. Sliding glass doors in this noise zone do not require modification. (22/5/97) 16-42cod.597 D. ROOFS 1. Accessible attics shall be insulated to achieve a minimum R -30 insulation value. 2. Attic vents shall be modified as follows: a. Gable vents or vents that penetrate the roof surface shall be provided with noise control louver vents that meet the noise reduction levels shown in Table 35 -A or transfer ducts that are at least 6 feet in length. The ducts shall be of flexible insulated ducting with a bend so that there is no direct line -of -sight from the exterior through the duct into the attic. b. Eave vents do not require modification. 3. Roofs with a slope of 2:12 or less and open beam ceilings shall be modified only if bearing walls are adequate to support the additional load stresses: a. Existing roof covering shall be removed to expose sheathing. b. 2 x 6 rafters at 24- inches on center shall be installed directly above the existing roof construction and supported by existing bearing walls, shall be insulated with R -19 fiberglass batts, and shall be covered with 1/2 -inch plywood sheathing. C. New roofing shall be installed on the new construction that can be adequately supported by the new framing and existing bearing walls. E. FLOORS Floors in this noise zone do not require modification. F. VENTILATION 1. A ventilation system shall be provided that will provide at least the minimum air circulation and fresh air supply requirements of this code in each habitable room without opening any window, door or other opening to the exterior. All concealed ductwork shall be insulated flexible glass fiber ducting that is at least 10 feet long between the supply fan plenum and any room supply grill. Exposed ductwork may be sheet metal with 1 -inch fiberglass duct liner and shall have a bend in the duct to avoid direct line -of -sight through the duct. 2. Kitchen cooktop vent hoods shall be replaced with non - ducted recirculating vent hoods with no ducted connection to the exterior. 0 I'D J 9 EA- 408A/ZTA 97 -2A Page 17 of 17 DRAFT AMENDMENTS - OCTOBER 21, 1997 SOUND TRANSMISSION CONTROL - EXHIBIT 2 G. FIREPLACES Each fireplace shall be fitted with a damper at the top of the chimney that is operated from the firebox and shall have non - combustible doors across the front of the firebox. H. WALL AND CEILING OPENINGS Openings in exterior walls doors and ceilings of habitable rooms not allowed by this chapter shall be sealed with materials similar to adjacent wall construction. Openings to be sealed include: 1. Animal access doors; 2. Mailboxes; and, 3. Unit air conditioners. (22!5/97) I642cod.597 0 040 Page 1 of 1 EA -408A/ ZTA 97 -2A DRAFT AMENDMENTS - OCTOBER 21,1997 PARKING DEMAND STUDY - EXHIBIT 3 CHAPTER 20.08 DEFINITIONS 20,108 632 PARKING DEMAND STUDY "Parking Demand Study' means n";;artalysis of the total number of perking spaces required 'in1.order to accommodate tiis`,maxtmum =;number. of vehicles`. #or parking purposes by a particular use or site at' ny given time EThe `analysis shall,consldar parking required for all employees, occupants, clients and visitors. pAzoning \ea- 408a\parkstdy.exh 0 041 44 Arlo y J ! AoOw r . "`5's0•1 79-004- 0*00 ;;ae�v Aq -;� g::- 47,(ava- 77tow 714 . 4e A- 4 cam.! - �,• ' � i�,►►f�7f�i��? too iCtc��` L.a��' scams 7`� '�k.� - /•'r7 •. -'5L// 7-Awe- dew AqL- s �%l�l -d ��i �pa..at, 1 > >`-s S�.0 �L�L� -s+-Sf ` ,,�,�i+� � �.�+►.` � � � '*'r- ��;o�a�� Jt /00, p4�'St� 1A+e;-Ie� Attachment 3 0 042 C� �o April 4, 1994 City of E1 Segundo Main Street E1 Segundo, CA 90245 To Whom It May Concern: RE: 20.58 SOUND TRANSMISSION CONTROL As property owners in the City of E1 Segundo and residents we feel the existing ordinance referenced above in discriminatory and very harmful to current property owners and future property owners. These very expensive changes to codes would be very prohibitive to property modif ic:ations in the future and might also hamper real estate sales in the areas effected by these changes. We feel that if a home owner wants sound proofing it should be there right to determine what extent and not be mandatory. Thank you for your consideration to this matter. Sincerely, Garth & Karen Sellers - 535 East Mariposa Henry & Nancy DeCarli - 633 Sierra Ed & Gale Eno - 1224 East Mariposa Mark & Mary Wood - 404 East Maple Bill Palmer - 725 Center Street Ed & Helen Palmer - 1434 East Elm Bruce & Linda Bargmann - 1419 East Mariposa Steve & Lily Craig - 629 Sierra William & Estella Johnston - 420 Oregon �""wi-Sr � � � �nC r` `s� � �✓b ,, n r► LA e4c ►i ) vl a ►, �t YI ti Attachment 3 0 043 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business XZ;ERti. Second reading and adoption of an Ordinance of the City Council repealing sectiion of Chapter 2.09, Regulations of Campaign Contributions, from the municipal code, and replacing sections of Chapter 2.09 with an Ordinance establishing a Voluntary Expenditure Ceiling ("VEC") in light of recent State regulations (Proposition 208). RECOMMENDED COUNCIL ACTION: 1. Discussion. 2. Read the Ordinance by title only. 3. By motion adopt Ordinance. INTRODUCTION AND BACKGROUND: Proposition 208 was passed by the voters at the November 5, 1996 election and became effective January 1, 1997. The measure imposes new contribution limits and extensively amends the California Political Reform Act's provisions regarding political campaign finance and disclosure. Currently Chapter 2.09 addresses the reporting and enforcement guidelines. To eliminate contradiction and confusion, I am suggesting Council delete Chapter 2..09 from the municipal code. Effectively all section of the Chapter are covered by the New Act. The gray area seems to concern section (e) "Total anonymous contributions to a candidate or committee which exceed in the aggregate One Thousand and no /100ths ($1,000) dollars with respect to a single election shall not be used by the candidate or the committee of the candidate for whom they were intended." The record keeping and reporting on this, to the Clerk's office, precludes the Clerks' office from enforcing this, and there is no accurate way to report total anonymous donations. Since this Item is not addressed in the New Act there is some dispute. I suggest deleting the chapter entirely. The Act permits local agencies to establish a Voluntary Expenditure Ceiling "VEC ". The ACT provides that the City Council may establish a "VEC" for candidates and their controlled committees not to exceed one dollar per resident (15,' 223*). The limit can be set at lower levels by the governing body or higher levels by a vote of the electorate. (Attached for your convenience is a graph of the average amount spent during the past three Council elections). However, the City Attorney advises that there are limitations on how low the level can be set. Contributions from persons (including a candidate's spouse) in local elections are limited based upon the jurisdiction's population and whether the candidate agrees to the "VEC ". If a candidate agrees to be bound by the "VEC ", the contribution the candidate can receive from any individual donor or small contribution committee more than doubles. Candidates agreeing to the "VEC" are also required to be prominently identified in the ballot pamphlet as having agreed to the "VEC ". Specifically, if the candidate has not agreed to the "VEC ", persons ( individuals, business entities and certain committees) may contribute $100 per candidate per election. If the candidate files a statement agreeing to the Voluntary Expenditure Ceiling (FPPC Form 500) and the Council had adopted a "VEC ", persons may only contribute $250 per candidate per election. In races where some candidates agree to be bound by the "VEC" and others do not, the Act attempts to equalize the playing field. For example, where a candidate not agreeing to the "VEC" receives contributions, has cash on hand or makes qualified expenditures equal to 75% or more of the "VEC ", the "VEC" for those candidates who have agreed to those voluntary limits would be tripled. Based on the 1990 federal census data 1 0 044 (continued next page) ATTACHED SUPPORTING DOCUMENTS: 1. Draft ordinance. 2. Fact Sheet, prepared by FPPC. 3. Chapter 2.09 of the Municipal Code. 4 State Law as changes by Proposition 208 5. Graph of average campaign expenditures FISCAL IMPACT: NONE E September 8, 1997 n r45 NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA REPEALING SECTIONS OF CHAPTER 2.09 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO REGULATION OF CAMPAIGN CONTRIBUTIONS AND ADOPTING SECTIONS REGARDING A VOLUNTARY EXPENDITURE CEILING FOR ALL MUNICIPAL ELECTIONS THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Chapter 2.09 of the E1 Segundo Municipal Code amended to read as follows: "Chapter 2.09 REGULATION OF CAMPAIGN CONTRIBUTIONS 2.09.010 CAMPAIGN CONTRIBUTIONS: LIMITATIONS: DISCLOSURES. (a) Contribution Defined. For the purposes of this section, "contribution" shall mean a payment, loans and extensions of credit (other than those made by financial institutions), a payment of a loan from a financial institution by a third party, or an enforceable promise to make a payment, except to the extent that full and adequate consideration is received, unless it is clear from the surrounding circumstances that it is not made for political purposes. An expenditure made at the behest of a candidate, committee, or elected officer is a contribution to the candidate, committee, or elected officer, unless full and adequate consideration is received for making the expenditure. The term "contribution" shall include the purchase of tickets for events such as dinners, luncheons, rallies, and similar fund- raising events; the granting of discounts or rebates not extended to the public generally or the granting of discounts or rebates by television and radio stations and newspapers not extended on an equal basis to all candidates for the same office; and the payment of compensation by any person for the personal services or expenses of any other person if such services are rendered or expenses incurred on behalf of a candidate or committee without the payment of full and adequate consideration. The term "contribution" shall further include any transfer of anything of value received by a committee from another committee. The term "contribution" shall not include amounts received pursuant to an enforceable promise to the extent such amounts have been previously reported as contribution. However, the fact that such amounts have been received shall be indicated in the appropriate campaign statement. IAX2:189521.1 0 046 Notwithstanding the foregoing definition of "contribution," the term shall not include volunteer personal services or payments made by any individual for his own travel expenses if such payments are made voluntarily without any understanding or agreement that they shall be directly or indirectly repaid to him. (b) Person defined. For the purpose of this section, "person" shall mean an individual, proprietorship, firm, partnership, joint venture, syndicate, business trust, company, corporation, association, or committee. (c) Anonymous contributions by individuals. No person shall make, and no candidate or committee shall solicit or accept, any anonymous contribution which will cause the total amount of anonymous contributions by such person with respect to a single election to be One Hundred and no /100ths Dollars ($100.00) or more. A list of all amounts, names and addresses of anonymous contributors must be maintained and be available for review by the city treasurer within twenty -four (24) hours after said request is made. Any anonymous contribution of One Hundred and no /100ths Dollars ($100.00) or more shall not be kept by the intended recipient. Instead after receipt of notice by certified mail or personal delivery to the candidate and contributor sent by the city clerk or his designee, within three days from such notice of violation of this section any amount in excess of this limit shall be promptly paid to the treasurer of the city for deposit in the General Fund of the city to be used for the purpose of defraying the costs of election borne by the city and shall not be used to benefit any candidate or committee. (d) Anonymous contributions. Total anonymous contributions to a candidate or committee which exceed in the aggregate One Thousand and no /100ths ($1,000.00) Dollars with respect to a single election shall not be used by the candidate or the committee of the candidate for whom they were intended. After receipt or notice by certified mail or personal delivery to the candidate and contributor sent by the city clerk or his designee, within three days from such notice of violation of this section total anonymous contributions exceeding One Thousand and no /100ths ($1,000.00) dollars shall be placed in the General Fund of the city, and shall be earmarked and used for the purpose of defraying the costs of elections borne by the city and shall not be used to benefit any candidate or committee. 2.09.020 ESTABLISHMENT OF VOLUNTARY EXPENDITURE LIMITS (a) On November 5, 1996, the voters of the State of California adopted Proposition 208. Proposition 208 expressly IAX2:189521.1 -2- authorizes local jurisdictions to establish Voluntary Expenditure Ceilings for candidates and controlled committees of such candidates for elective office not to exceed one dollar ($.50) per resident for each election in the jurisdiction in which the candidate is seeking elective office. Based upon the 1990 federal census data, the resident population of E1 Segundo is 15,223. (b) It is in the best interests of the City of E1 Segundo to establish a Voluntary Expenditure Ceiling for all municipal elections held in the City, in that such a ceiling could minimize the potentially corrupting influence and appearance of corruption caused by excessive contributions and expenditures in campaigns by providing a reasonable spending limit for candidates. (c) A Voluntary Expenditure Ceiling may also allow candidates and officeholders to spend a lesser proportion of their time on fundraising and a greater proportion of time communicating issues of importance to voters and constituents. (d) Pursuant to California Government Code section 85400, the Voluntary Expenditure Ceiling for each municipal election held in the City shall be $.50 and shall apply both to candidates and controlled committees of such candidates running for office." 2.0 9.0 3 0 ENFORCEMENT AITI HOR I TY . For the purpose of this chapter, "enforcement authority" shall mean the District Attorney of the County and /or the Attorney General of the State for all civil and criminal enforcement. 2.09.040 PENALTIES. All penalties prescribed by the Political Reform Act of 1974 shall apply to the provisions of this chapter and shall be mandatory . . 2.09.050 RULES OF CONSTRUCTION. The provisions of this chapter shall be construed liberally in order to accomplish the purposes of this chapter. To the extent any provision of this chapter is superseded by, or in conflict with State or Federal law, including without limitation, The Political Reform Act of 1974, as amended from time to time, such shall not affect any other provision hereof. 2.09.060 FILING DEADLINES. (a) A final pre - election filing of updated versions of all documents required by the Political Reform Act and this ordinance IAX2:189521.1 -3- 0 X48 shall be filed and received by the city clerk by 12:00 Noon on the final Friday before the election and shall reflect all actual and anticipated expenditures and contributions through the date of the election. (b) A final post- election filing of all documents required by the Political Reform Act and this ordinance must be received by the city clerk by 12:00 Noon on the third day after the election which shall reflect all actual expenditures and contributions through the date of the election. 2.09.070 CIVIL ACTIONS. The Court may award to a plaintiff or defendant, other than an agency, who prevails in any action brought under this Chapter his costs of litigation, including reasonable attorney's fees. SECTION 2. The City Clerk shall certify the adoption of this Ordinance and shall cause the same to be posted as required by law. PASSED, AND APPROVED this day of 1997. Sandra Jacobs, Mayor of the City of El Segundo, California ATTEST: Cindy.Mortesen, City er DAL) APPROVED AS TO FORM: Mark Hensley, City Attorney IAX2:189521.1 -4- PROPOSITION 208 Fact Sheet For: City, County and Special District Officeholders & Candidates On November 5, 1996, Proposition 208, the California Political Reform Act of 1996, was passed by the voters. The provisions of Proposition 208 amend the Political Reform Act of 1974. The new provisions became effective January 1, 1997. Under Proposition 208, the amount of contributions individuals, corporations, unions. PACs, organizations and other entities may contribute to candidates seeking election in local jurisdictions is limited. In addition, Proposition 208 also provides for voluntary spending limits at the local level if the local jurisdiction provides for them. This fact sheet is being provided for informational purposes only, and is not intended to provide legal interpretation of the provisions contained in Proposition 208. The Commission's Legal Division is in the process of developing emergency regulations and responding to requests for written advice concerning the provisions of Proposition 208. These emergency regulations and advice letters may be accessed on the Commission's website http: / /www.fppc.ca.gov /fppc/ or may be ordered toll -free via fax on demand by calling 1 -888- 622 -1151. Many of the provisions of Proposition 208 are currently being challenged in the U.S. District Court,- Eastern- District ofcaffmma. Ban on Off -Year Fundraising: Candidates seeking election in local jurisdictions are prohibited from accepting contributions for a period of time before any primary or special primary election or, in the event there is no primary or special primary election, any regular election or special election in which the candidate is attempting to be on the ballot or is a write -in candidate. In districts of fewer than 1,000,000 residents, candidates may not accept contributions prior to 6 months before their election. -- In districts with 1,000,000 or more residents, candidates may not accept contributions prior to 12 months before their election. Example: A district with fewer than 1,000,000 residents is holding an election on November 4, 1997. Effective January 1, 1997, all candidates seeking election, including officeholders seeking re- election, may not accept a campaign contribution (including the candidate /officeholder's personal funds), until May 4, 1997. Prepared by: Fair Poliucal Practices commission 428 J Sam Sacramento, CA 95814 -1- 2197 1) X50 A committee with debt from pre -1997 elections may continue to collect contributions to retire the debt. The funds must be collected subject to the contribution limits of Proposition 208, applied separately to each election. The funds do not count against the contribution limits for post - January 1, 1997, elections. A committee's campaign bank account may not be redesignated for a future election if the committee has any outstanding debts. SELECTED PROVISIONS OF PROPOSITION 208 RELATIVE TO YOUR NEXT ELECTION Contributions Raised Prior to January, 1997: Contributions raised prior to January 1, 1997 may be transferred to a future election account after January 1, 1997, and are not subject to the limits contained in Proposition 208. The candidate and committee receiving the transfer must have a Candidate Intention Form 501 and a Campaign Bank Account Form 502 on file designating an election date. If a candidate opened such an account prior to January 1. 1997, he /she is not required to open a new bank account. Contribution Limits (Per Election): — Local races in districts with 100,000 or more residents: individuals, business entities, unions, organizations, PACs. et al: $250 Small contributor committees: $500 — Local races in districts with fewer than 100,000 residents: individuals, business entities, unions, organizations, PACs, et a]: $100 Small contributor committees: $200 There are provisions in Proposition 208 that will increase the contribution limits, for example, if a local jurisdiction provides for voluntary spending limits. The contribution limits do not apply to the candidate's personal funds used to support his/her own election. However, limits apply to contributions from a spouse. A candidate's personal funds that he /she loans to the committee may not exceed $20,000 at any one time. All loans or extension of credit for more than 30 days to a candidate by other persons are treated as contributions and subject to the applicable limits. This does not apply to loans from a bank or financial institution made in the normal course of business. Transfer Ban: Proposition 208 prohibits the transfer of contributions received by one officeholder or candidate to any other officeholder or candidate for elective office. Candidates may use personal funds within the limits to make contributions to other candidates/officeholders. Members of Public Boards and Commissions: Individuals who are appointed members of public boards or commissions may not make contributions to, accept contributions for, or solicit contributions on behalf of, the person who made the appointment. Bundling of Contributions: Contributions made directly or indirectly to a candidate through an intermediary are treated as contributions from the contributor and the intermediary for purposes of the contribution limit, unless the intermediary is the candidate or candidate's eligible representative, or a volunteer hosting a fundraiser away from his/her place of business. FPPC FACT SHEET 2/97 -3- 916/322 -5660 0 C, 51 5. MAY CITIES AND COUNTIES IMPOSE THEIR OWN CONTRIBUTION LIMITS? Cities and counties may establish or maintain in effect contribution limits which are "as or more stringent" than those established by Proposition 208. However, a local jurisdiction may enforce contribution or voluntary expenditure limits that are higher than those set by Proposition 208 only by a vote of the people. 6. WHAT ARE THE VOLUNTARY EXPENDITURE LIMITS IMPOSED BY PROPOSITION 208? Proposition 208 creates a set of voluntary expenditure ceilings in an attempt to regulate the amount of money spent on political campaigns. The measure also includes incentives to encourage candidates to accept the limits. a. Ceiling: Proposition 208 does not require that voluntary limits be in place in local jurisdictions, but rather permits each city and county to establish voluntary expenditure ceilings in any amount of one dollar ($1) or less per resident for each election in the jurisdiction. b. Incentives: If the city or county adopts a voluntary expenditure ceiling, candidates must file a statement of acceptance or rejection of the ceiling before accepting any contributions. If the candidate accepts the expenditure limitations, the per person contribution limit described in question 1, above, is increased to $250 per election in jurisdictions with fewer than 100,000 residents and to $500 per election in jurisdictions with 100,000 or more residents. It is not entirely clear how this provision will affect March, 1997 local elections, since some candidates will already have accepted contributions prior to the time the expenditure ceiling, if any, takes effect. Once a candidate who does not accept the expenditure ceiling raises or spends 75% of the recommended expenditure ceiling for that office, the voluntary expenditure ceiling for other candidates in the same race will automatically triple. If an independent expenditure committee or committees in the aggregate spend 50% or more of the applicable expenditure ceiling in support of or in opposition to any candidate, the other candidates' voluntary expenditure ceiling automatically triples. If an independent expenditure committee or committees in the aggregate spend 25% or more of the applicable expenditure ceiling in support of or in opposition to any candidate, the other candidates' voluntary expenditure ceiling automatically doubles. Proposition 208 also requires that local elections officials designate on the ballot, in the ballot pamphlet, and in the sample ballot, which candidates have accepted the voluntary expenditure ceilings. The Fair Political Practices Commission ( "FPPC ") will issue a regulation regarding the manner of designation but that regulation may not take effect prior to the ballot printing deadline for March 1997 elections. 00=5 -3- 0 052 'at&= Chapter 2.09 REGULATION OF CAMPAIGN CONTRIBUTIONS Sections: 2.09.010 CAMPAIGN CONTRIBUTIONS: LIMITATIONS: DISCLOSURES. 2.09.020 ESTABLISHMENT 'OF VOLUNTARY EXPENDITURE LIMITS 2.09.030 SUPPLIER GF 99DS AND SERV4GES. DISGT397r RE 2.09.030 ENFORCEMENT AUTHORITY. 2.09.040 PENALTIES. 2.09.050 RULES OF CONSTRUCTION. 2.09.060 FILING DEADLINES. 2.09.070 CIVIL ACTIONS. 2.09.010 CAMPAIGN CONTRIBUTIONS: LIMITATIONS: DISCLOSURES. (a) Contribution Defined. For the purposes of this section, "contribution" shall mean a payment, loans and extensions of credit (other than those made by financial institutions), a payment of a loan from a financial institution by a third party, or an enforceable promise to make a payment, except to the extent that full and adequate consideration is received, unless it is clear from the surrounding circumstances that it is not made for political purposes. An expenditure made at the behest of a candidate, committee, or elected officer is a contribution to the candidate, committee, or elected officer, unless full and adequate consideration is received for making the expenditure. The term "contribution" shall include the purchase of tickets for events such as dinners, luncheons, rallies, and similar fund- raising events; the granting of discounts or rebates not extended to the public generally or the granting of discounts or rebates by television and radio stations and newspapers not extended on an equal basis to all candidates for the same office; and the payment of compensation by any person for the personal services or expenses of any other person if such services are rendered or expenses incurred on behalf of a candidate or committee without the payment of full and adequate consideration. The term "contribution" shall further include any transfer of anything of value received by a committee from another committee. The term "contribution" shall not include amounts received pursuant to an enforceable promise to the extent such amounts have been previously reported as contribution. However, the fact that such amounts have been received shall be indicated in the appropriate campaign statement. Notwithstanding the foregoing definition of "contribution," the term shall not include volunteer personal services or payments made by any individual for his own travel expenses if such payments are made voluntarily without any understanding or agreement that they shall be directly or indirectly repaid to him. X53 (b) Person defined. For the purpose of this section, "person" shall mean an individual, proprietorship, firm, partnership, joint venture, syndicate, business trust, company, corporation, association, or committee. mw RM 10 (d) Anonymous contributions by individuals. No person shall make, and no candidate or committee shall solicit or accept, any anonymous contribution which will cause the total amount of anonymous contributions by such person with respect to a single election to be One Hundred and no /100ths Dollars ($100.00) or more. A list of all amounts, names and addresses of anonymous contributors must be maintained and be available for review by the city treasurer within twenty -four (24) hours after said request is made. Any anonymous contribution of One Hundred and no /100ths Dollars ($100.00) or more shall not be kept by the intended recipient. Instead after receipt of notice by certified mail or personal delivery to the candidate and contributor sent by the city clerk or his designee, within three days from such notice of violation of this section any amount in excess of this limit shall be promptly paid to the treasurer of the city for deposit in the General Fund of the city to be used for the purpose of defraying the costs of election borne by the city and shall not be used to benefit any candidate or committee. (e) Anonymous contributions. Total anonymous contributions to a candidate or committee which exceed in the aggregate One Thousand and no /100ths ($1,000.00) Dollars with respect to a single election shall not be used by the candidate or the committee of the candidate for whom they were intended. After receipt or notice by certified mail or personal delivery to the candidate and contributor sent by the city clerk or his designee, within three days from such notice of violation of this section total anonymous contributions exceeding One Thousand and no /100ths ($1,000.00) dollars shall be placed in the General Fund of the city, and shall be earmarked and used for the purpose of defraying the costs of elections borne by the city and shall not be used to benefit any 0 054 2.; 09 020 ,ESVM SHMEN7:-�Qf ' VOLLMWZY EXPENDITURE LIMITS Caliox�a adapted agthor zed ,.local jur3.sdl Ceilings , %fox'" ;cidaf� c idat , o e ti e rest " � r „” each e candidate"' see ing' %ale Lensus : resI er the. %; oters� of the State of ►szt;Lcn , Presatfon .208 expressly ,ons - ©yes bI �s ;' 6 untar}r Expenditure rZontroil ed ttees of such ar nat ":tc3 one: dollar 1$.50) per on 'In ; " Jurisdiction, in YArhich , the t vo xf 10 1990 -federal ; pulation of El,: Segundo is 15,223. (b) i, ; a.'a'; ;;bs ; ;interestz of the ,C'iitty Of El .Segundo to eet3 ish a ';3ot�? %:spencl� tare .;Cea.lrg for all municipal elections ''h�lc ;tie C' ,'" in' that such a ceiling could minimize the potential y .', r ;�fluenc : C appearance .of "corruption caused s ave <:&r iWt dns',and expenditures in .campaigns by providi;ng ; % s spe di ,-21 t for. candidates . Ec)'' of tart' nditure: Ceiling ma y.also allow candidates and : fich©7xs spend a . Lesser ,,proportion of their time'" on fu �a' r��ppg sirg "and o tion of,time communicating issues o mpcir /ance -to %votefs';and "constituents. (d):.. Pt uant-ta'qalifornia Government - Code section 85400, the vcGl zrrt:ary; P, 'ndi/ture/ it ng for each . - rmin ,cipal election held in the "" tp :s i " "�: :and .shall' 'apply :both -to candidates.'. and cont"rolL4 'Fgmn tee$'. -of such candidates running for office., 0 056 ROM 0 056 2.09.030 ENFORCEMENT AUTHORITY. For the purpose of this chapter, "enforcement authority" shall mean the District Attorney of the County and /or the Attorney General of the State for all civil and criminal enforcement. (Ord. 1146) . 2.09.040 PENALTIES. All penalties prescribed by the Political Reform Act of 1974 shall apply to the provisions of this chapter and shall be mandatory. (Ord. 1146). 2.09.050 RULES OF CONSTRUCTION. The provisions of this chapter shall be construed liberally in order to accomplish the purposes of this chapter. 'To .the extent any 'a ;superseded,' n ccn3f . ct with State, 4 %; f$ ,iii; Whit UntMdt ion, The .Political Reaxr► ACt of 3:94; ; %ci ;.iire., such shad not affect axiy %�t:;prz' r�sof;: tOrd .... Y146) 2.09.060 FILING DEADLINES. (1) A final pre - election filing of updated versions of all documents required by the Political Reform Act and this ordinance shall be filed and received by the city clerk by 12:00 Noon on the final Friday before the election and shall reflect all actual and anticipated expenditures and contributions through the date of the election. (2) A final post- election filing of all documents required by the Political Reform Act and this ordinance must be received by the city clerk by 12:00 Noon on the third day after the election which shall reflect all actual expenditures and contributions through the date of the election. (Ord. 1146). 2.09.070 CIVIL ACTIONS. The Court may award to a plaintiff or defendant, other than an agency, who prevails in any action brought under this Chapter his costs of litigation, including reasonable attorney's fees. (Ord. 1146). 0 x,57 ■ V ■ 7L@ ca V E cn V � .� J CD L �+ O (Q cn V w d c .O O 0. O L F es 0 v w y r. O E E O V m 0 a. L a .OWNS *0+ .INEW O 0. 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CC° ec°' Q6 az0 s_ -no �oea c o oe c _� a J Cc O o= E— o Ca `C c BS d ii O ° e s O a J gig su W t� O fA W J i o et } 9 �NN N Il itsaL� S� e a� O c O � h °m �w O LL O • _g i` JE�3 CAMPAIGN EXPENDITURE STATEMENTS Date of Overall Election Amount Spent Average % Average % 4 -9 -96 $11,451.73 $5,580.35 - all For all three $ 1,771.45 elections: $10,728.47 $2,825.48 $3,409.46 $ 4,693.48 without the two $ 2,262.96 largest $2,491.17 $ 2,574.00 expenditures. without the two largest expenditures. 4 -12 -94 $ 2,792.46 $2,656.52 $ 2,677.17 $ 2,606.33 None None $ 2,550.09 4 -14 -92 $ 2,409.32 $1,991.51 $ 2,313.20 $ 1,252.00 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: A second reading and adoption of an Amendment to the City's Municipal Code to reflect the City Council's decision to adopt the Standardized Emergency Management System. RECOMMENDED COUNCIL ACTION: 1) Discussion 2) Second reading of Ordinance by title only. 3) By motion, adopt Ordinance. INTRODUCTION AND BACKGROUND: As of December 1, 1996 all local government agencies must use the Standardized Emergency Management System (SEMS) in multi - jurisdictional or multi- agency emergency responses to be eligible for state reimbursement of response - related personnel costs. The City Council adopted the Resolution to adopt the Standardized Emergency Management System and approved the revised Multihazard Functional Plan at its October 7, 1997 meeting. At the same meeting, this ordinance which brings the municipal code into compliance was introduced. Attached for your review is the redlined copy of the Municipal Code showing the recommended language addition. ATTACHED SUPPORTING DOCUMENTS: Draft Ordinance and redlined copy of the Municipal Code. FISCAL IMPACT: None. ORIGINATED: Date: October 9, 1997 Susan Duenas, Disaster Preparedness Coordinator Chief Jake Nielson, Fire Chief n n � EWED BY: s W. Morrison, City Manager ON TAKEN: Date: ),e�47 __7 0 C' r, r, EL SEGUNDO MUNICIPAL CODE Page 2 -53 Title-. 2-.--- ADMINISTRATION_AND- -PERSQNNEL 2.44.110 EMERGENCY ORGANIZATION - COMPOSITION. All officers and employees of the city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations and persons who may by agreement or operation of laws, including persons commandeered under the provisions of Section 2.44.100 (3), be charged with duties incident to the protection of life and property in the city during the emergency shall constitute the emergency organization of the city. (Ord. 917). 2.44.120 EMERGENCY PLAN. The functions and duties of the emergency organization shall be established in the City Emergency Plan. The plan shall be consistent with the Standardized Emergency Management System and provide for the effective mobilization of all of the resources of this city, both public and private, to meet any condition constituting a "local emergency," "state of emergency," or "state of war emergency;" and shall provide for the organization, powers and duties, services, and staff of the emergency organization. Such plan shall take effect upon adoption by resolution of the city council. (Ord. 917). 2.44.130 VIOLATIONS. It shall be a misdemeanor, punishable by a fine not to exceed Five Hundred and no /100ths ($500.00) Dollars, or by imprisonment not to exceed six (6) months, or both, for any person during an emergency to: Wilfully obstruct, hinder, or delay any member of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter or in the performance of any duty imposed upon him by virtue of this chapter; A. Do any act forbidden by any lawful rules or regulations issued pursuant to this chapter; Violate a curfew imposed pursuant to this chapter; Wear, carry, or display, without authority, any means of identification specified by the emergency agency of the State. (Ord. 1195). (October, 1997) r �� ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING SECTION 2.44.120 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO DISASTER PREPAREDNESS EMERGENCY PLAN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 2.44.120 of Chapter 2.44 of the El Segundo Municipal Code is hereby amended and reads in its entirety as follows: "The functions and duties of the emergency organization shall be established in the City Emergency Plan. The plan shall be consistent with the Standardized Emergency Management System and provide for the effective mobilization of all of the resources of this city, both public and private, to meet any condition constituting a "local emergency ", "state of emergency ", or "state of war emergency "; and shall provide for the organization, powers and duties, services, and staff of the emergency organization. Such plan shall take effect upon adoption of resolution of the city council." SECTION 2. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance, is for any reasons held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. LAX2:184440.1 0 c, 6 a SECTION 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published or posted as required by law. PASSED, APPROVED, AND ADOPTED this day of , 1997. ATTEST: City Clerk APPROVED AS TO FORM: �U� GEC, City Attorney AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: LAX2:189440.1 Sandra Jacobs, Mayor CITY CLERK W= ;11 OI P • w P WI W VI j0 V J O r L S O W 1- O 0 o} o� �w u� O J F• W O< } Y� tl O • v • N Y Y�1 q N .• W • N w j r= a Y - w w • • • n • • • ' w w • • • w i • w w n - w ^ • r l • r o n j. 00 % N -� N N N t O n � .r N J N N N O •� i r• N N N N N N1 N1 0% A O N N m O •� .• F� N N N N N A 1N0 i M o ♦ N 0% N 'r M4 v a Y N N ' r rn m O M O w v d v •OI ..e •Ifl ow oN ^�e •�• N• 0 00 oe � •o iui •�iiA ri�i wi in •r � o •• o .• u w .• u °,� �— rte•- au Mw ,MU • e W u r L e Y O \ x O � c •• � v r « .. ►• iii C « O ! 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ZW • 10 40 Lc 7• 4 ■ • R« - •L » V« • O{{Zyy FW < p_ WC{L Y09� C O u u • • C ■ Y C W • C > • C • • W WF• WO .CO 04 00 OW L • •s• • v •• LO ■G C YM 4c L= <u ow Mac O 3 pd S pv ✓ Y 21, • • • -� fA « u . u R L • s. & • •+ R r • 7 • • • 4 O. r r W • • «Y �N ob W%8 OIL M•- Mw• W L `` i 7 S L 1 0 7 �S e o O .• .� o 0 0 0 e e V O « O . O !• •• O i• O • OI M M IA •• 1-41A •C Z <C O • K • IL u7 C O • L R u • •L L • dd • Z M o « •• M ' .j �• S •• �G, 1% O 4. R " /• _ p� O w IL Z } IL t O = O O w w • • • n • • w • • n - - 9 Ail A I a A - RIA A • I 1 Data 1018/'87 10/8/97 10/8/97 10/10/97 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 09124/97 THROUGH 10/10/97 Payee Amount Description IRS 140,197.37 Federal Payroll Taxes P/R # 7 Emp. Dev. Dept. 27,749.79 State Payroll Taxes P/R # 7 Federal Reserve 350.00 Emp. Bond Purchase P/R # 7 W.B.M.W.D. 876,956.30 August Water Payment Total by Wire: 1,045,253.46 DATE OF RATIFICATION: 10/21/97 TOTAL PAYMENTS BY VMRE: 1,045,253.46 C tifled as to the accuracy of the wire transfers by City T Date Fine �0 Date Ad // -3'/9 7 Info mufflon on actual expenditures is available In the City Treasurer's Office of the City of El Segundo. 0 07 f MINU'T'ES OF THE ADJOURNED REGULAR MFE NG OF THE EL SEGUNDO QTY COUNCIL Tuesday, Ocbber 7, 1997 - 5:00 P.M. CALL '1'0 ORDER Mayor ProTem Wernick PLEDGE OF Al I XJANC'E - Councilman Mike Gordon Mayor Jacobs Absent Mayor ProTem Wemick Present Councilman Gordon Present Councilman Weston Present Councilwoman Friedkin Present PUBLIC COMMUNICATIONS - (Related to City Business Odv - 5 ninde firrit per peusog 30 nine 11I11t tDNI.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees specking on behalf of their employer, must so identify themselves prior to addressing the Citv Council Failure to do so shall be a misdemeanor taut punishable by a fine a f $250. NON CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Govt Code §54956.9(a)) Mosleh and Greffon v. City of El Segundo, LASC Case No. YC 025903 Helm v. City of D Segundo, Inglewood Small Claims Case No. 97502170 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED I- MCATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -2- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): 16- matters. PUBLIC COMMUNICATIONS - (Related to City Business Oniv - 5 minde Ii"t) Individuals who have mcerved value of $50 or mom to communicate to the City Council on behalf of taother, aid employees specking on behalf of their employer, must so identify themselves prior to afdmssing the City Council 1�dluw to do so shall be a misdemeanor and punishable by a fine of $250. NONE ADJOURNMENT at 7:15 P.M. Cindy Mortesen, City Clerk r 10m -97 srm 1 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 7, 1997 - 7:00 P.M. Next Resolution # 4036 Next Ordinance # 1278 CALL TO ORDER Mayor ProTem Wernick at 7: 20 P.M. INVOCATION - Dr. J. H. Greer, The Pacific Baptist Church PLEDGE OF ALLEGIANCE - Councilman Mike Gordon PRESENTATIONS - 2. Proclamation declaring the week of October 5 through 11, 1997 as "FIRE PREVENTION WEEK," and Sunday, October 5, 1997 as "FIRE SAFETY DAY" in E1 Segundo and inviting the community to participate in the Fire Department's program at Recreation Park on October 5, 1997 from 10:00 a.m. to 1:00 p.m. Fire Chief Jake Neilson received the Proclamation from Mayor ProTem Wernick 1. Proclamation declaring Sunday, October 19, 1997 as "FRIENDS OF THE EL SEGUNDO PUBLIC LIBRARY DAY" in recognition of the organization's 25th anniversary of continuous volunteer services and fund raising activities, and encouraging all residents to attend the celebration at the Public Library commencing at 1:00 p.m. on Sunday, October 19, 1997. Sue Carter, President, Friends of the Library, received the Proclamation from Councilwoman Friedkin ROLL CALL Mayor Jacobs Absent Mayor ProTem Wernick Present Councilman Gordon Present Councilman Weston Present Councilwoman Friedkin Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received vdue of $50 or morn to communicate to the Citv Council on behdf of another, and employees specking on behaff of theiremplwer, must so identify themselves prior to al&essing the City Council. Failure to do so shill be a misdemeanor and punishable by a fine of $250. Four (4) individuals addressed Council MOVED by Councilman Gordon SECONDED by Councilwoman Friedlon to here and discuss an item that arose after the posting of the agenda NMON PASSED BY T1HE FOLiOMNG VOICE VOTE AYES: MAYOR PROIFM WFRNICK , COUNCIUVIAN GORDON, COUNCRAM WEST ON, AND COUNCILWOMAN FRIEDFGN. NOES: NONE ABSENT: MAYOR ,IAMBS. 410/1 Sharon Puchalsid, St. Anthony's Church; requested Council to waive all fees and objections to a three day liquor license for the St. Anthony's Church Carnival. 1 0 071 MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to waive all fees and have no objections to the three day liquor license. MOTION PASSED BY THE FOL IAMG VOICE VOICE AYES: MAYOR PRO TIEM WERNIC'K , COUNCI IINAN GORDON, C iLINCILAIAN WESTON, AND COUNCILWOMAN FRIEDKIN. NOES: NONE ABSENT: MAYOR JACOBS. 4/011 2. Mildred Rowley, 427 Valley Street; spoke regarding plumbing problems with her house and possible causes. She stated she believed this was caused by a city problem and asked the Council how to proceed. Council referred the matter to the City Manager to resolve and work with Mrs. Rowley. 3. Frank Wong, 435 Valley; spoke regarding LAX and fiberglass dangers when used as insulation. 4. Rosemary Kelvin, stated she had work with fiberglass before and it was a very dangerous product. MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to close public communications. MOTION PASSED BY THE FOLUMING VOICE VOILE AYES: MAYOR PROIIFM WFRNICK , C IOUNCII M4,N GORDON, COUNCILMAN WESTON, AND COUNCILWOMAN FRIEDW N. NOES. NONE ABSENT: MAYOR JACOBS. 4/011 ''1 yl '• 1 1 v Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY THE FI)LLOWIlVG VOICE VOTE. AYES: MAYOR PROTENI WERNICIC, COUNCILMAN GORDON, COUNCILMAN WESTON, AND COUNCILWOMAN FRIEDICIN NOES: ABSENT: MAYOR JACOBS 410/1 B, SPECIAL ORDERS OF BUSINESS - Appeal of a Planning Convi ission decision to uphold the determination of the Director of Planning and Building Safety for Administrative Determination AD 97 -17 -- that the business operation of Leader Mutual Freight System Inc. is a "freight forwarding" use which requires approval of a Conditional Use Permit, and not a "warehouse and distribution use" which would be permitted in the Small Business (SB) Zone at 120 Standard Street. Applicant and appellant: Leader Mutual Freight System, Inc. The following people spoke against allowing the company to continue business as it is. Maurice E. Lindsey, Marla Smith, Robert Feld, Tamy Veressa, Steve Pugh. MOVED by Councilman Gordon SECONDED by Councilwoman Friedkin to deny the appeal of Leader Mutual Freight System, Inc and to direct staff to prepare a resolution stating such. MOTION PASSED BY TIC FOLI UMNG VOICE VOILE AYES: MAYOR PRO EM WERNICI,� Qr, �+ �r COUNCILMAN GORDON, COUNCILMAN WESTON, AND COUNCILVNOMAN FRI ®KIN NOES: ABSENT MAYOR JACOBS 2. Public Hearing on Environmental Assessment EA-425 and Development Agreement 97 -1 for a request to approve an Amendment to a Development Agreement to reduce the required parking for Phase II of the Continental Grand Plaza project to be located at 400 and 444 Continental Boulevard from %3 parking spaces to 614 parking spaces (equal to the current code requirements). Applicant: Olympia Bend Associates and Tennis World Associates. Mayor ProTeln WeAnick stated this is the time and place hereto fixed for a public hearing on Environmental Assessment EA425 and Development Agreement 97 -1 for a request to approve an Amendment to a Development Agreement to reduce the required parking for Phase II of the Continental Grand Plaza project to be located at 400 and 444 Continental Boulevard from %3 parking spaces to 614 parking spaces (equal to the current code requirements). Applicant: Olympia Bend Associates and Tennis World Associates. She asked if proper notice had been done and if any written communications had been received Clerk Mortesen stated that proper noticing had been done and no written communications had been received MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to close the public hearingAU1I0N PASSED BY TUE FOUDWING VOICE VOTE AYES: MAYOR PROTEM WERNICK COUNCILMAN GORDON, COUNCIIIVIAN WESTON, AND COUNCI VONIAN FRIEDKIN NOES: NONE ABSENT: MAYOR JACOBS City Attorney Mark Hensley read the following: RESOLUTION NQ 4038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SING[JNDO, CUHX RNK APPROVING AN AMENDED DEVELOPMENT AGREEMENT NQ 97-1 FOR PROPERTY AT 400 AND 444 CONTINENTAL BOULEVARD AND CERIUYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR ENVIRONMENTAL ASSESSMENT EA425. PETITIONED BY OLYMPIA BIND ASSOCIATES AND TENNIS WORLD ASSOCIATES. MOVED by Councilman Weston SECONDED by Councilman Gordon to adopt Resolution No. 4038, approving Environmental Assessment EA-425 and Development Agreement 97 -1 for a request to approve an Amendment to a Development Agreement Number 2175 to reduce the required parking for Phase II of the Continental Grand Plaza project to be located at 400 and 444 Continental Boulevard from %3 parking spaces to 614 parking spaces (equal to the current code requirements). Applicant: Olympia Bend Associates and Tennis World Associates.NKMON PASSED BY THE FOUDVNING VOICE VOICE AYES: MAYOR PRO41EM WERNICK COUNCILMAN GORDON, COUNCH MAN WESTON, AND COUNCILVNOMAN FRIFDKIN NOES: NONE ABSENT: MAYOR JACOBS C UNFINISHED BUSINESS - Second reading and adoption of the following proposed (Second Quarter) amendments to the General Plan, Zone Text, and Zoning Map: 1) Smoky Hollow Specific Plan Ping, 2) Plaidng Denuid Studies, 3) Oukbor DiwiM Access, 4) StDrm Water dement, 3 0 075 5) Gone Street Side Setback, 6) 'Thrifty Land Use and Zone des, and 7) Drive -thus - (CPA only); and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -408, General Plan Amendment GPA 97 -2, Zone Text Amendment ZTA 97 -2, and Zone Change ZC 97 -2, Second Quarter Amendments. Applicant: City of El Segundo - Citywide Amendments. City Attorney Mark Hensley read the following: ORDINANCE NQ 1279 AN ORDINANCE OF TITE CITY COUNCIL OF THE CITY OF EL SWAJ NM CALIFORNIA, APPROVING ENVIRONNIFNTAL ASSESSMENT NQ EA408, GENERAL PLAN AMENDMENT CPA 97-2, ZONE TEXT AMENDMENT ZTA 97-2 AND ZONE CHANGE 97-2 AMENDING TIE EL SEGUNDO GENERAL PLAN, THE EL SEGUNDO MUNICIPAL CODE BY AMENDING VARIOUS SECTIONS OF TTII.E 16 AND 20 (BUILDING AND STRUCTURES AND TONING CODE), AND THE ZONING MAP. PETITIONED BY THE CITY OF EL SEGUNDO MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to adopt Ordinance number 1279, the following proposed (Second Quarter) amendments to the General Plan, Zone Text, and Zoning Map: 1) Smoky Hollow Specific Pfaff Parking, 2) Paling Demand Studies, 3) Outdoor Dining Access, 4) Storm Water Management, 5) Gage Sheet Side SedwIs, 6) 'Thrifty Land Use and Zone Changes, and 7) Drive -thus - (GPA only); and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -408, General Plan Amendment GPA 97 -2, Zone Text Amendment ZTA 97 -2, and Zone Change ZC 97 -2, Second Quarter Amendments. Applicant: City of Fl Segundo - Citywide Amendments. NMON PASSED BY THE FOLLOWING VOICE VOTE AYES: MAYOR PRUHM VAMMCK, COUNCILMAN GORDON, COUNCILMAN WESTON, AND COUNCILWOMAN FRIEDION NOES: NONE ABSENT: MAYOR JACOBS 2. Second reading and adoption of Ordinance to incorporate hazardous waste source reduction into the Fire Department's hazardous materials regulatory programs. City Attorney Mark Hensley read the following: ORDINANCE NQ 1280 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SE]GUNDO, CALIFORNIA, ESTABLISHING A HAZARDOUS WASTE REGULATORY PROGRAM, INCORPORATING SOURCE REDUCRON MEASURES. MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to adopt Ordinance No. 1280, incorporating a hazardous waste source reduction into the Fire Department's hazardous materials regulatory programs. MOTION PASSED BY TILE FOLLOWING VOICE VOTE AYES: MAYOR PROTIEM WERNICN , COUNCILMAN GORDON, COUNCILMAN WESTON, AND COUNCILWOMAN FRIFDKIN NOES: NONE ABSENT: MAYOR JACOBS 3. Second reading and adoption of an Ordinance of the City Council of the City of El Segundo, California adding sections to and amending sections of the El Segundo Municipal Code relating to parking of vehicles in front yard and side yard areas. City Attorney Mark Hensley read the following: 4 0 G ?� City Attorney Merit Hensley read the following: ORDINANCE NO 1281 AN ORDINANCE OF TI W CITY COUNCIL OF THE CITY OF EL SEGUNM CALIFORNIA ADDING SECTIONS TO AND ANIFNDING SECTIONS OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO PARKING OF VEHICLES IN FRONT YARD AND SIDE YARD AREAS. MOVED by Councilwoman Fnedkin SECONDED by Councilman Gordon to adopt Ordinance No. 1281, adding sections to and amending sections of the El Segundo Municipal Code relating to parking of vehicles in front yard and side yard areas, with corrections to some wording for clarification NKMON PASSED BY TTIE Fn1ijUWING VOICE VOTE AYES: MAYOR PRO7I1M WIItNICK COUNC AIAN GORDON, COUNCILMAN WESWIN, AND COUNULN"Y1IAN FRIEDKIN NOES: NONE ABSENT: MAYOR JACOBS 4. Second reading and adoption of an Ordinance of the City Council repealing Chapter 2.09, Regulations of C npwgn Contributions, from the Municipal Code and replacing Chapter 2.09 with an Ordinance establishing a Voluntary Expenditure Ceiling ( "VEC') in light of recent State regulations (Proposition 208). Council requested the incorporation of the aggregate anonymous contributions section left in the code. City Attorney Mark Hensley read the following: ORDINANCE NQ 1282 AN ORDINANCE OF THE CITY COUNOTL OF TIE CITY OF EL SDGUNM CAIIFORNIA REPEALING SECTIONS OF CIIAP 'ER 2.09 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO REGULATION OF CAMPAIGN CONTRIBUTIONS AND ADOPTING SECIIO N 2.09.010 REGARDING A VOLUNTARY F FNDITURE CEILING FOR ALL MUNICIPAL ELECTIONS. Introduced by Councilwoman Friedkin RECESS: 8:50 pm RECONVENE 9:10 p6m ALL NWMERS PRESENT 5. Discussion and analysis of alternatives for enforcing violations of City approved conditional use perrrrits ( "CUP "). Council directed staff to return with an ordinance amending the Municipal code making a CUP violation a misdemeanor and a $1,000 a day fine. They also requested the CUP to be specific and clear so enforcement may be easily achieved Discussion by Liz Garnholz of the El Segundo Aviation Safety & Noise Abatement 5 0 077 Conurfittee about FAA changes to air space, committee filing and FAA investigation of early turns, LAWA (LAX) 6-month taxiway construction project, committee early turn complaint project. Liz Gamholz, Charles O'Hearn, and Mark Dean gave a report E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 241614 - 241919 on Demand Register SuiYnnary Number 07 in total amount of $2,114,831.09, and Wire Transfers in the amount of $1,026,790.60. 2. ITEM PULLED FOR DISCUSSION BY COUNCILMAN WESTON 3. Resolution No, 4037, adopting the Standardized Emergency Management System and revised Multihazard Function Plan. There is no fiscal impact. 4. Award of Contract Number 2551 to Allison Company, for the construction of a storm drain in the alley north of D Segundo Boulevard, between Whiting Street and Virginia Street and approve a transfer of $11,500 from the recently completed Capital Improvement Project to reconstruct the alley east of Main Street. (contract amount $63,640.00). 5. Acceptance of the 1996 -97 slurry seal application at various locations. Specifications No. PW 97 -11 (final contract amount $90,816.40). Contract No. 2529 6. Acceptance of the installation of a telemetry alarm and monitoring system for the water, storm water and sanitary sewer facilities (final contract amount = $62,534.00). Contract Number 2452 7. Replacement of existing underground storage tanks and installation of a fuel management system for the City Maintenance Facility at 150 Illinois Street (estimated cost $296,132.00). Contract Number 2552 , to Los Angeles County Department of Public Works to design, bid, and administer construction of the project. 8. Acceptance of reconstruction of alley east of Main Street, between Holly Avenue and Mariposa Avenue (final contract amount = $62,176.50). Contract Number 2503. 9 Award of Contract Number 2553 to Coast Roof Company, for the re- roofing of various City buildings (deletion of the City Plunge) (contract amoturt= $68,142.00). 10 Award Contract Number 2554, to Bill Theo Construction, for the replacement of playground equipment in Sycamore Park, transfer of $13,000.00 from the Capital Improvement Project- Refurbish and Expand Children's Playground Areas, (Account No. 0 0 078 301400- 8202 -8979) (contract amount $39,206.00). 11. Adoption of plans and specifications for construction of a storm drain in the 400 block of Washington Street, north of Holly Avenue and Recreation Park Checkout Building drainage improvements (estimated cost $45,000.00). 12. PULLED FOR DISCUSSION BY MAYOR PROTEM WERNICK 13. PULLED FOR DISCUSSION BY COUNCILMAN WESTON AND COUNCILMAN GORDON 14. Acceptance of the exterior painting of the Urho Saari Swim Stadium Project No. PW 96- 12 (final contract amount = $42,000.00). Contract No,. 2501, withhold $7,500.00 of the final payment until resolution of outstanding claim 15. Amend the Agreement Number 2410 between the City of El Segundo and Zakaroff Recycling Services for solid waste services for City Buildings and Street Cans, to include transporting and disposal of internally generated debris. 16. Award of Contract Number 2556 to Calmex Engineering Inc., for the rehabilitation of Vista del Mar between 45th Street and Grand Avenue (contract amount = $249,651.91). 17. The City Council is requested to approve the initiation of a Request for Proposal (RFP) process for a Flexible Benefit Plans Administrator, pursuant to Section 125 of the U. S. Internal Revenue Code. MOVED by SECONDED by to approve Consent Agenda items numbers 1, 2, 4, 5, 6, 7, 8, 9, 10, 11, 14, 15, 16, and 17. MOTION PASSED BY THE FOCLOMI[NG VOICE VOICE AYES: MAYOR PRO IEM WERNICK, COUNCUMAN GORDON, COUNCH -NIAN WESTM, AND COUNMMAONIAN FRIFDW N. NOES: NONE ABSENT: MAYOR J ACOBS CAM PIFMS FROM CONSENT AGENDA 12. Award of Contract Number 2555, Valverde Construction, Inc. for Replacement of Water Lines, 1996 -97, Project No. 96-10 (contract amount = $476,877.00). Mayor ProTem Wernick stated she has a conflict on this item MOVED by Councilman Gordon SECONDED by Councilwoman Friedkin to Award of Contract Number 2555, Valverde Construction, Inc. for Replacement of Water Lines, 1996-97, Project No. 96-10 (contract amount = $476,877.00). MOTION PASSED BY TI-lE FD11i NNNG VOICE VOTE AYES: MAYOR PROIHM WERNICK, COUNCH -NIAN GORDON, COUNCILMAN WESTON, AND COUNCILWOMAN FRIEDWN. NOES: NONE ABSENT MAYOR JACOBS 13. Request for Qualification (RFQ) to energy service companies for City of 0 Segundo Energy Conservation Performance Services. MOVED by Councilman Gordon SECONDED by Councilwoman Fnedkin to approve the Request for Qualification (RFQ) to energy service companies for City of El Segundo Energy Conservation 7 0 G7� Performance Services. MOTION PASSED BY THE FOIIOVVING VOICE VOTE AYES: MAYOR PROYEM WERNICK and COUNCILMAN GORDON. NOES: COUNCILWOMAN FRIEDKIN. ABSTAIN: COUNCILMAN VVESTON ABSENT MAYOR JACOBS 2/1/1/1/ 2. City Council meeting minutes of September 13 and September 16, 1997. Councilman Weston requested that the minutes of September 16, 1997, 5:00 p.m reflect a affirmative vote by Roberts Rules of Order. City Attorney Mark Hensley recommended that the minutes of September 16, 1997 5:00 P.M. be withheld and he would give a legal opinion after further study, based upon Mayor ProTem Wernick and Councilman Gordon's assertion that they were given improper information on an abstention vote from the City Clerk. MOVED by Councilwoman Friedkin SECONDED by Councilman Weston to approve all minutes with the corrections to September 16, 1997, 5:00 P.M. reflecting a passed motion rather than fail. MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES: MAYOR PROIFFM WERNICK COUNCILMAN GORDON, COUNCILMAN WESTON, AND COUNCILWOMAN FRIFDIdN. NOES: NONE ABSENT: MAYOR JACOBS F. NEW BUSINESS - CITY MANAGER - Consideration for City to submit a RFP to the Senior Housing Corporation for management of Park Vista MOVED by Councilwoman Friedkin SECONDED by Councilman Weston to MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES: COUNCILMAN VV S 1ON, COUNCILWOMAN FRIEDKIN AND COUNCILMAN GORDON NOES: MAYOR PROMS M WERNICK ABSENT: MAYOR JACOBS 3/1/1 2. Request for City Council action related to Southern California Edison Company's (SCE) Utility User Tax (UU'1). Fiscal Impact, $175,000 revenue. MOVE) by Councilwoman Friedkin SECONDED by Councilman Gordon to suspend, for the 1997 -98 fiscal year, UUT taxes on SCE in excess of $175,000 for the utilization of natural gas to produce electrical energy within the City of El Segundo. MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES: MAYOR PROIFIVI WERNICI, COUNCILIVIAN GORDON, COUNCIT.IVIAN WESPON, AND COUNCILWOMAN FRIEDKIN . NOES: NONE ABSENT MAYOR JACOBS 4/011 3. An Amendment to the City's Municipal Code to reflect the City Council's decision to adopt the Standardized Emergency Management System City Attorney Mark Hensley read the following: ORDINANCE NQ 1282 AN ORDINANCE OF ME CITY COUNCIL OF THE CITY OF EL SEGUNDO; CALIFORNIA AMENDING SECTION 2.44.120 OF THE EL SEGUNDO NWMCIPAL CODE REBATING TO DISAS'IM PREPAREDNESS EMERGENCY PLAN 0 0 080 Councilman Weston Introduced Ordinance G. NEW BUSINESS - CITY ATTORNEY - NONE K NEW BUSINESS - CnY CLERK - NONE L NEW BUSINESS - CfIY 'TREASURER - NONE 1 NEW BUSINESS AND REPORTS - CM COUNCII1Y EMBERS Councilman Gonlon - 1. Discussion about the parking problem in the employee parking lot at Holly Avenue and Standard Street. MOVED by Councilman Gordon SECONDED by Mayor ProTem Wernick to open the City lot to public parking for a period of 3 months to see if the problem of employees parking on the street is resolved MOTION PASSED BY THE F011JOWING VOICE V09M AYES: MAYOR PROTEIN WERNICI, COUNCILMAN GORDON, COUNCIIINAN WES'ION, AND COUNC ILVWX AN FRIFDWN. NOES: NONE ABSENT: MAYOR J ACOBS 410/1. Councilman Weston - I . Resolution of the City of El Segundo in support of displaying the POW/NHA flag over City Hall and other city owned buildings where the American flag is displayed MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to direct staff to prepare a Resolution of the City of El Segundo in support of displaying the POW/MIA flag over City Hall and other city owned buildings where the American flag is displayed MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES: MAYOR PRO IEM Vv RNICx, COUNCRAM GORDON, COUNCILMAN WESTON, AND COUNCQ.,WOMAN FRIFDIGN. NOES: NONE ABSENT: MAYOR JACOBS 401 Councilwomm Fdedlin - Spoke regarding meetings she has attended, and requested to agendize a report on Fiberglass insulation Mayor Pro Tem Wemick - Announced California Ride Share WEEK Mayor Jacobs - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 ninute Wait) Individuals who have received vdue of $50 or more to communicae to the City Council on behdf of another, and employees .speaking on behdf of their employer, must so identifv themselves prior to addressing the City Council. Failure to do so shall he a misdemeanor andpunish able by a fine .?f s25o. One (1) individual addressed Council Sue McManus, Resident; spoke regarding parking on Standard Street and the employee lot. 0 0 OPI iy " � • CIASED SESSION at 11:22 P.M. The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code section 54957 ( Personnel); and/or conferring with the City's Labor Negotiators; as follows: Continuation of matters listed on the City Council Agenda for 5:00 pm, October 7, 1997 under "Closed Session" (if needed). REPORT OF ACTION TAKEN IN CLOTS® SESSION NONE ADJOURNMENT at 12:10 A.M. to October 11, 1997 at 9:00 A.M. Cindy Mortesen, City Clerk 1 am -m.MIN W 0 08 (9 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE FL SEGUNDO CITY COUNCIL Shy, October 11, 1997 - 9:00 A.M. CALL TO ORDER Mayor Jacobs Mayor Jacobs Present Mayor ProTem Wernick Present Councilman Gordon Present Councilman Weston Present Councilwoman Friedkin Present PUBLIC COMMUNICATIONS - (Rela/ed to Cijy Business Orly - 5 nin to limit per persoq 30 nim* Knit 106L) Individuals who have received value of 550 or more to communicate to the City Council on behalf of another, and employees spedcing on behalf of their employer, must so identify themselves prior to ad&essing the City Council. Failure to do so shall he a misdemeanor and punishable by a frne of 5250. NONE.' CASED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Broom Act (Government Code §54950, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows: CONFERENCE VKM LEGAL COUNSEL - E USTNG LITIGATION (Gov't Code §54956.9(a)) Mosleh and Greffon v. City of F1 Segundo, LASC Case No. YC 025903 Helm v. City of El Segundo, Inglewood Small Claims Case No. 97S02170 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Govt Code §54956.9(b): -2- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): 16- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None. CONFERENCE W ffl CITY'S LABOR NEGOTIATOR - (Govt Code §54957.6) - None. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None. REPORT OF ACTION TAIQN IN CLOSED SESSION - NONE ADJOURNMENT at 10:15 A.M. to October 21, 1997, 5:00 P.M. Jim Morrison, City Clerk ProTem 083 �«,1_97a i 0 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Authorize stop signs for northbound and southbound Virginia Street at Walnut Avenue. RECOMMENDED COUNCIL ACTION: Adopt resolution. INTRODUCTION AND BACKGROUND: The City Council has adopted a master resolution related to traffic and parking controls which establishes certain parking restrictions, truck routes, stop sign controls, railroad grade crossings and one -way streets and alleys. Historically, this resolution has been re- adopted in its entirety if any existing traffic related control is modified or new controls are to be implemented. The most current of these resolutions is Resolution No. 4002 adopted by the City Council on March 4, 1997. DISCUSSION: The City Traffic Committee, comprised of the Public Works and Police Departments, received a request from an area resident for installation of stop signs for northbound and southbound Virginia Street traffic at Walnut Avenue. Currently Walnut Avenue has stop signs in both the eastbound and westbound directions. continued on next page....... ATTACHED SUPPORTING DOCUMENTS: 1. Resolution for adoption. 2. Location map. FISCAL IMPACT: None. Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number. Project Phase: Appropriation Required: Page 1 of 2 o r.� PW- OCT21.02 (Friday 10/10/97 10:00 am) DISCUSSION: (continued) The resident has requested these stop signs because of the resident's concern that existing poor visibility from eastbound Walnut Avenue in the southerly direction makes it difficult for the resident to cross the intersection. Staff performed an analysis based upon Caltrans Warrant Study requirements to justify four -way stop signs. The Virginia Street \Walnut Avenue intersection did not justify installation of four -way stop signs solely based on this analysis due to existing low traffic volumes and absence of accidents at the intersection during the past three (3) years. The Traffic Committee also reviewed the intersection for the reported visibility problem. Walnut Avenue west of the intersection and Virginia Street south of the intersection have fairly steep uphill grades on their approaches to the intersection. When an eastbound Walnut Avenue driver stops at the existing stop sign the driver has to look south to determine if Virginia Street is clear in the northbound direction, since Virginia Street currently does not have stop signs. Because of the prevailing uphill grades the vehicle has to enter the intersection to make this determination. The problem is aggravated when vehicles are parked on the west side of Virginia Street immediately south of the intersection further obstructing of the line of sight. Removal of three (3) residential parking stalls in this area may improve the situation however, the Traffic Committee does not recommend elimination of existing residential parking stalls. Installation of stop signs for northbound and southbound Virginia Street traffic will mitigate the existing situation and improve the safety of this particular intersection. Even though the intersection does not warrant four -way stop signs based solely on the Caltrans Warrant Study, the Traffic Committee feels that the unique conditions at the Walnut Avenue/Virginia Street intersection warrant additional consideration and mitigation. The Traffic Committee recommends City Council approval to install four -way stop signs at the Walnut Avenue \Virginia Street intersection. As previously indicated, historically the City has authorized these types of changes by modifying the previous resolution and adopting it in its entirety. The attached resolution continues this practice. The only change to the previously approved resolution is located at the bottom of page 16 of the attached resolution. Page 2of2 n !85 PW- OCT21.02 (Friday 10/10/97 10:00 AM) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DEFINING AND ESTABLISHING CERTAIN STREETS AND PARTS OF STREETS IN THE CITY OF EL SEGUNDO AS NO PARKING AREA, DIAGONAL PARKING ZONES, NO STOPPING ZONES, TRUCK ROUTES, THROUGH STREETS AND STOP INTERSECTIONS, RAILROAD GRADE CROSSINGS, AND ONE -WAY STREETS AND ALLEYS AND RESCINDING RESOLUTION NO. 4002. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AS FOLLOWS: SECTION 1. No Parking Areas. The streets or portions streets numbered 1 in the first left hand digit are hereby defined and established as "No Parking Areas" and shall be governed by the provisions of subsections (2) and (4) of Section 10.28.040 of the "EL Segundo Municipal Code." [Where a side of a street is not indicated then the restrictions shall apply to both sides of the street within the limits given.] SUBSECTION 1.1 No Parking At Any Time 1.1.05 ALASKA AVENUE: Douglas St. to Aviation Blvd. 1.1.10 APOLLO STREET: Rosecrans Ave. to Park PI. 1.1.15 BUNGALOW DRIVE: East Side: El Segundo Blvd. to Elsey PI. 1.1.20 CALIFORNIA STREET: Imperial Ave. to Imperial Hwy. 1.1.24 CONCORD PLACE: East Side: Maple Ave. to Sycamore Ave. 1.1.25 CONCORD STREET East Side: El Segundo Blvd. to Grand Ave. 1.1.30 CORAL CIRCLE: Douglas St. to Douglas St. 1.1.35 DOUGLAS STREET: Rosecrans Ave. to Utah St. 1.1.40 DULEY ROAD: Grand Ave. to Mariposa Ave. 1.1.45 ELM AVENUE: Hillcrest St. to 337 feet east of Hillcrest St. 1.1.50 EL SEGUNDO BOULEVARD: LEGEND Aiatsldo - Portion to be deleted from Resolution No. 4002 Portion to be added to Resolution No. 4002 Fl E 0 087 North Side: Whiting St. to Virginia St. Concord St. to Richmond St. 1.1.55 ELSEY PLACE: South Side: Bungalow Dr. to Center St. 1.1.60 FRANKLIN AVENUE: North Side: Richmond St. to Standard St. Eucalyptus Dr. to Center St. South Side: Standard St. to Eucalyptus Dr. 1.1.55 HAWAII STREET: Alaska Ave. to Aviation Blvd. 1.1.70 HOLLY AVENUE: South Side: Richmond St. to Main St. 1.1.75 IMPERIAL AVENUE: North Side: Hillcrest St. to west terminus 1.1.80 IRENE COURT: South Side: Penn St. to west terminus 1.1.85 LAPHAM STREET: East Side: Imperial Hwy. to 280 feet south of Imperial Hwy. West Side: Imperial Hwy. to 350 feet south of Imperial Hwy. 1.1.90 LOMA VISTA STREET: East Side: Franklin Ave. to Mariposa Ave. Maple Ave. to Sycamore Ave. 1.1.95 MAPLE AVENUE: North Side: Hillcrest St. to 100 feet west of Hillcrest Street 1.1.100 MARIPOSA AVENUE: South Side: First alley west of Main St. to Main St. 1.1.105 NASH STREET: Rosecrans Ave. to Park PI. 1.1.110 PARK PLACE: Nash St. to Douglas St. 1.1.115 PALM AVENUE: North Side: Washington St. to Sepulveda Blvd. South Side: Virginia St. to Main St. 1.1.120 PINE AVENUE: E 0 087 North Side: First alley west of Main St. to Main St. South Side: Main St. to Standard St. 1.1.125 WALNUT AVENUE: South Side: Sepulveda Blvd. to 256 feet east of Sepulveda Blvd. 1.1.130 YUCCA STREET: Maple Ave. to south terminus SUBSECTION 1.2 No Parking 8:00 AM to 6:00 PM except Saturday and Sunday 1.2.20 KANSAS STREET: West Side: Franklin Ave. to Grand Ave. 1.2.25 OAK AVENUE: South Side: Center St. to California St. SUBSECTION 1.3 No Parking 10:00 PM to 5:00 AM No Exceptions. 1.3.10 KANSAS STREET: 1.3.35 HUGHES WAY: Sepulveda Boulevard to Allied Way. SUBSECTION 1.4 No Parking - Street Sweeping Schedule. 1.4.05 ACACIA AVENUE: West terminus to Cedar St. East Side: Tuesday Franklin Ave. to Grand Ave. 1.3.15 LAIRPORT STREET: Center St. to east terminus Mariposa Ave. to Maple Ave. 1.3.20 MAPLE AVENUE: Sepulveda Blvd. to Nash St. 1.3.25 WALNUT AVENUE: North Side: 8 AM to 10 AM Sepulveda Blvd. to Selby St. South Side: 256 feet east of Sepulveda Blvd. to Selby St. 1.3.30 SELBY STREET: Walnut Ave. to Imperial Hwy. 1.3.35 HUGHES WAY: Sepulveda Boulevard to Allied Way. SUBSECTION 1.4 No Parking - Street Sweeping Schedule. 1.4.05 ACACIA AVENUE: West terminus to Cedar St. 8 AM to 10 AM Tuesday Pepper St. to Center St. 8 AM to 10 AM Thursday Center St. to east terminus 8 AM to 10 AM Monday 1.4.10 ARENA STREET: Pine Ave. to E/W alley north of Mariposa Ave. 8 AM to 10 AM Friday 3 r} Q '1 Franklin Ave. to Grand Ave. 10 AM to 12 Noon Monday 1.4.15 BAYONNE STREET: Palm Ave. to Maple Ave. 10 AM to 12 Noon Wednesday 1.4.20 BINDER PLACE: Loma Vista St. to Whiting St. 10 AM to 12 Noon Tuesday 1.4.25 BUNGALOW DRIVE: Grand Ave. to 153 feet north of Pine Ave. 8 AM to 10 AM Thursday Mariposa Ave. to north terminus 10 AM to 1 PM Tuesday 1.4.30 CALIFORNIA STREET: Holly Ave. to Mariposa Ave. 10 Am to 12 Noon Friday Mariposa Ave. to alley south of Imperial Ave. 10 AM to 1 PM Tuesday Alley south of Imperial Ave. to Imperial Ave. 8 AM to 11 AM Thursday 1.4.35 CEDAR STREET: Walnut Ave. to Imperial Ave. 8 AM to 10 AM Wednesday 1.4.40 CENTER STREET: Grand Ave. to Mariposa Ave. 8 AM to 10 AM Thursday West Side: Mariposa Ave. to Imperial Ave. 10 AM to 1 PM Tuesday East Side: Oak Ave. to Imperial Ave. 10 AM to 1 PM Tuesday 1.4.45 CONCORD PLACE: West Side: Maple Ave. to Sycamore Ave. 8 AM to 10 AM Wednesday 1.4.50 CONCORD STREET: El Segundo BI. to Mariposa Av. 8 AM to 10 AM Wednesday 1.4.55 CYPRESS STREET: Walnut Ave. to Imperial Ave. 10 AM to 12 Noon Friday 1.4.60 DUNE STREET: Sycamore Ave. to Acacia Ave. 10 AM to 12 Noon Wednesday 1.4.65 ELM AVENUE: California St. to Washington St. 8 AM to 11 AM Monday 1.4.70 EUCALYPTUS DRIVE: Franklin Ave. to Grand Ave. 10 AM to 12 Noon Monday Grand Ave. to E/W alley north of Mariposa Ave. 8 AM to 10 AM Friday Oak Ave. to Imperial Ave. 10 AM to 12 Noon Friday 1.4.75 FRANKLIN AVENUE: West terminus to Main St. 10 AM to 12 Noon Tuesday 1.4.80 HILLCREST STREET: South terminus to Imperial Av. 10 AM to 12 Noon Wednesday 1.4.85 HOLLY AVENUE: Valley St. to Richmond St. 10 AM to 12 Noon Tuesday Standard St. to Eucalyptus Dr. 10 AM to 12 Noon Thursday Penn St. to Lomita St. 8 AM to 10 AM Friday r} Q '1 5 0 090 Maryland St. to Center St. 8 AM to 10 AM Friday California St. to Sepulveda BI. 10 AM to 12 Noon Monday 1.4.90 ILLINOIS COURT: Mariposa Av. to North terminus 10 AM to 12 Noon Tuesday 1.4.95 ILLINOIS STREET: Grand Ave. to Mariposa Ave. 10 AM to 12 Noon Tuesday 1.4.100 IMPERIAL AVENUE: North Side: West terminus to east terminus 8 AM to 10 AM Tuesday South Side: West terminus to east terminus 8 AM to 11 AM Thursday 1.4.105 INDIANA COURT: Maple Ave. to south terminus 10 AM to 1 PM Tuesday 1.4.110 INDIANA STREET: Grand Ave. to Mariposa Ave. 10 AM to 12 Noon Friday 1.4.115 IRENE COURT: Penn St. to west terminus 8 AM to 10 AM Thursday 1.4.120 KANSAS STREET: Grand Ave. to Mariposa Ave. 10 AM to 12 Noon Friday 1.4.125 LOMA VISTA STREET: Binder PI. to Imperial Ave. 10 AM to 12 Noon Wednesday 1.4.130 LOMITA STREET: Franklin Ave. to Grand Ave. 10 AM to 12 Noon Monday Grand Ave. to 206 feet north of Pine Ave. 8 AM to 10 AM Thursday Mariposa Ave. to Maple Ave. 10 AM to 1 PM Tuesday Maple Ave. to Acacia Ave. 10 AM to 12 Noon Friday 1.4.135 MAPLE AVENUE: West terminus to Main St. 8 AM to 10 AM Tuesday Center St. to Sepulveda Blvd. 8 AM to 10 AM Monday North Side: 160 feet east of Penn St. to Center St. 8 AM to 10 AM Thursday South Side: Main St. to Center St. 8 AM to 10 AM Thursday 1.4.140 MARIPOSA AVENUE: West terminus to Hillcrest St. 9 AM to 11 AM Tuesday Hillcrest St. to Richmond St. 8 AM to 11 AM Tuesday Center St. to Indiana St. 10 AM to 12 Noon Monday North Side: 160 feet east of Penn St. to Center St. 10 AM to 12 Noon Thursday South Side: Main St. to Center St. 10 AM to 12 Noon Thursday 1.4.145 MARYLAND STREET: El Segundo Boulevard to 4 AM to 7 AM Friday Franklin Ave 5 0 090 LI 0 091 Franklin Ave. to 233 feet north of Pine Ave. 8 AM to 10 AM Thursday Mariposa Ave. to north terminus 10 AM to 1 PM Tuesday 1.4.150, McCARTHY COURT: Lomita St. to Imperial Ave. 10 AM to 12 Noon Friday 1.4.155 NEVADA STREET: 154 feet south of Pine Ave. to Mariposa Ave. 10 AM to 12 Noon Friday 1.4.160 OAK AVENUE: West terminus to Loma Vista St. 8 AM to 10 AM Tuesday Bayonne St. to Main St. 8 AM to 10 AM Tuesday Main St. to Penn St. 8 AM to 10 AM Thursday Center St. to Washington St. 8 AM to 11 AM Monday 1.4.165 OREGON STREET: 383 feet south of Pine Ave. to Mariposa Ave. 10 AM to 12 Noon Friday 1.4.170 PALM AVENUE: West terminus to Main St. 8 AM to 11 AM Tuesday Sheldon St. to Center St. 10 AM to 12 Noon Thursday California St. to Sepulveda BI. 8 AM to 11 AM Monday 1.4.175 PENN STREET: Franklin Ave. to Grand Ave. 10 AM to 12 Noon Monday Grand Ave. to Holly Ave 8 AM to 10 AM Thursday Pine Ave. to Maple Ave. 8 AM to 10 AM Friday Maple Ave. to Walnut Ave 10 AM to 12 Noon Friday 1.4.180 PEPPER STREET: Maple Ave. to Imperial Ave. 10 AM to 12 Noon Friday 1.4.185 PINE AVENUE: West terminus to alley east of Richmond St. 10 AM to 12 Noon Tuesday Standard St. to Sierra St. 10 AM to 12 Noon Thursday Sierra St. to Center St. 8 AM to 10 AM Friday 200 feet west of Nevada St. to Washington St. 10 AM to 12 Noon Monday Illinois St. to Indiana St. 10 AM to 12 Noon Monday 1.4.190 REDWOOD AVENUE: Dune St. to North terminus 8 AM to 10 AM Tuesday 1.4.195 RICHMOND STREET: Holy Ave. to Mariposa Ave. 8 AM to 10 AM Wednesday 1.4.200 SHELDON STREET: Franklin Ave. to Grand Ave. 10 AM to 12 Noon Monday Grand Ave. to 378 feet North of Grand Ave. 8 AM to 10 AM Friday Pine Ave. to Maple Ave. 8 AM to 10 AM Friday Maple Ave. to Imperial Ave. 10 AM to 12 Noon Friday 1.4.205 SIERRA PLACE: Pine Ave. to Sierra St. 10 AM to 12 Noon Thursday LI 0 091 1.4.210 SIERRA STREET: SUBSECTION 1.5 No Parking 10:00 AM to 11:00 AM and 2:00 PM to 3:00 PM Monday through Friday Except by Permit. 1.5.05 ACACIA AVENUE: Center St. to east terminus 1.5.10 CALIFORNIA STREET: Walnut Ave. to alley south of Imperial Ave. 1.5.15 WALNUT AVENUE: California St. to Washington St. 1.5.20 WASHINGTON STREET: Maple Ave. to Walnut Ave. SECTION 2. Diagonal Parking Zones. The streets or portions of streets in this city hereinafter described in sections numbered 2 in the first left hand digit are hereby defined and established as "Diagonal Parking Zones" and shall be governed by the provisions of Section 10.32.060 of the "El Segundo Municipal Code." SUBSECTION 2.00 Diagonal Parking Zones 2.10 EUCALYPTUS DRIVE: East Side: 340 feet north of Grand Ave. to Pine Ave. 2.15 HOLLY AVENUE: 7 0 G�'' Franklin Ave. to Grand Ave. 10 AM to 12 Noon Monday Grand Ave. to Pine Ave. 8 AM to 10 AM Thursday Mariposa Ave. to Maple Ave. 8 AM to 10 AM Friday 1.4.215 STANDARD STREET: Grand Ave. to Mariposa Ave. 8 AM to 10 AM Friday 1.4.220 SYCAMORE AVENUE: West terminus to Main St. 8 AM to 10 AM Tuesday Pepper St. to Penn St. 8 AM to 10 AM Thursday Center St. to Sepulveda Blvd. 8 AM to 10 AM Monday 1.4.225 VALLEY STREET: South terminus to Pine Ave. 10 AM to 12 Noon Wednesday 1.4.230 VIRGINIA STREET: El Segundo BI. to Imperial Av. 8 AM to 10 AM Wednesday 1.4.235 WALNUT AVENUE: Hillcrest St. to Main St. 8 AM to 10 AM Tuesday Main St. to McCarthy Ct. 8 AM to 10 AM Thursday Maryland St. to Center St. 8 AM to 10 AM Thursday Center St. to Washington St. 8 AM to 10 AM Monday 1.4.240 WASHINGTON STREET: Holly Ave. to Mariposa Ave. 10 AM to 12 Noon Friday Mariposa Ave. to Walnut Ave. 10 AM to 1 PM Tuesday 1.4.245 WHITING STREET: El Segundo Blvd. to Palm Ave. 10 AM to 12 Noon Wednesday SUBSECTION 1.5 No Parking 10:00 AM to 11:00 AM and 2:00 PM to 3:00 PM Monday through Friday Except by Permit. 1.5.05 ACACIA AVENUE: Center St. to east terminus 1.5.10 CALIFORNIA STREET: Walnut Ave. to alley south of Imperial Ave. 1.5.15 WALNUT AVENUE: California St. to Washington St. 1.5.20 WASHINGTON STREET: Maple Ave. to Walnut Ave. SECTION 2. Diagonal Parking Zones. The streets or portions of streets in this city hereinafter described in sections numbered 2 in the first left hand digit are hereby defined and established as "Diagonal Parking Zones" and shall be governed by the provisions of Section 10.32.060 of the "El Segundo Municipal Code." SUBSECTION 2.00 Diagonal Parking Zones 2.10 EUCALYPTUS DRIVE: East Side: 340 feet north of Grand Ave. to Pine Ave. 2.15 HOLLY AVENUE: 7 0 G�'' SECTION 3. No Stoppino Tow Away Zones. The streets or portions of streets in this city hereinafter described in sections numbered 3 in the first left hand digit are hereby defined and established as "No Stopping Tow Away Zones" and shall be governed by the provisions of Section 10.28.170 of the "EL Segundo Municipal Code." SUBSECTION 3.1 No Stopping at Any Time, tow Away. 3.1.05 AVIATION BOULEVARD: East Side: 1566 feet south of El Segundo Blvd. to 124 feet south of 124th St. West Side: 116th St. to Rosecrans Ave. 3.1.10 CONTINENTAL BOULEVARD: El Segundo Blvd. to Mariposa Ave. 3.1.15 DOUGLAS STREET: Utah Avenue to Imperial Highway. 3.1.20 EL SEGUNDO BOULEVARD: Richmond St. to Isis Ave. South Side: Isis Ave. to 1-405 Freeway Southbound ramp 3.1.25 GRAND AVENUE: 8 0 09? South Side: Main St. to Standard St. 2.20 LAPHAM STREET: East Side: 50 feet north of 118th St. to 370 feet south of Imperial Hwy. West Side: 400 feet south of Imperial Hwy. to 118th St. 2.25 MARIPOSA AVENUE: North Side: Richmond St. to Main St. 2.30 OAK AVENUE: North Side: Main St. to Eucalyptus Dr. 2.35 PINE AVENUE: South Side: Eucalyptus Dr. to 200 feet east of Eucalyptus Dr. Arena St. to Sheldon St. 2.40 RICHMOND STREET: East Side: 190 feet north of Mariposa Ave. to Palm Ave. 2.45 SHELDON STREET: West Side: 80 feet north of Palm Ave. to 55 feet south of Palm Ave. SECTION 3. No Stoppino Tow Away Zones. The streets or portions of streets in this city hereinafter described in sections numbered 3 in the first left hand digit are hereby defined and established as "No Stopping Tow Away Zones" and shall be governed by the provisions of Section 10.28.170 of the "EL Segundo Municipal Code." SUBSECTION 3.1 No Stopping at Any Time, tow Away. 3.1.05 AVIATION BOULEVARD: East Side: 1566 feet south of El Segundo Blvd. to 124 feet south of 124th St. West Side: 116th St. to Rosecrans Ave. 3.1.10 CONTINENTAL BOULEVARD: El Segundo Blvd. to Mariposa Ave. 3.1.15 DOUGLAS STREET: Utah Avenue to Imperial Highway. 3.1.20 EL SEGUNDO BOULEVARD: Richmond St. to Isis Ave. South Side: Isis Ave. to 1-405 Freeway Southbound ramp 3.1.25 GRAND AVENUE: 8 0 09? 4 Illinois St. to Nash St. West city boundary to Loma Vista St. North Side: 125 feet east of Standard St. to Eucalyptus Dr. North Side Center Divider: Main St. to first alley east of Main St. Standard St. to 142 feet west of Eucalyptus Dr. South Side: Standard St. to Eucalyptus Dr. South Side Center Divider. Main St. to first alley east of Main St. 185 feet east of Standard St. to 142 feet west of Eucalyptus Dr. 3.1.30 HILLCREST STREET: Imperial Ave. to Imperial Hwy. 3.1.35 IMPERIAL AVENUE: South Side: 650 feet west of Sepulveda Blvd. to Imperial Hwy. 3.1.40 IMPERIAL HIGHWAY: South Side: Imperial Ave. to east city boundary. 3.1.45 MAIN STREET: Imperial Ave. to Imperial Hwy. 3.1.50 MAPLE AVENUE: North Side: Main St. to 200 feet east of Penn St. 3.1.55 MARIPOSA AVENUE: North Side: Illinois Ct. to Lairport St. Main St. to 200 feet east of Penn St. South Side: Indiana St. to Sepulveda Blvd. 3.1.60 NASH STREET: El Segundo Blvd. to Imperial Hwy. 3.1.65 ROSECRANS AVENUE: North Side: Aviation Blvd. to west city boundary 3.1.70 SEPULVEDA BOULEVARD: East Side: Rosecrans Ave. to Imperial Hwy. West Side: Rosecrans Ave. to Grand Ave. Sycamore Ave. to Imperial Hwy. 3.1.75 UTAH AVENUE: Douglas St. to Aviation Blvd. 3.1.80 VISTA DEL MAR: South city boundary to north city boundary. 3.1.85 WALNUT AVENUE: 4 SUBSECTION 3.2 No Stopping Tow Away 6:00 AM to 9:00 AM and 3:00 PM to 6:00 PM Except Saturday and Sunday. 3.2.05 GRAND AVENUE: Illinois St. to Eucalyptus Dr. Concord St. to Loma Vista St. 3.2.10 MARIPOSA AVENUE: North Side: Lairport St. to Douglas St. South Side: Sepulveda Blvd. to Douglas St. 3.2.15 SEPULVEDA BOULEVARD: West Side: Grand Ave. to Sycamore Ave. SECTION 4. Truck Routes. The streets or portions of streets in this city hereinafter described in sections numbered 4 in "EL Segundo Municipal Code." SUBSECTION 4.00 Truck Routes. 4.05 Washington St. to Sepulveda Blvd. 3.1.90 118TH STREET: 4.10 Lapham St. to Aviation Blvd. 3.1.95 120TH STREET: 4.15 220 feet west of Aviation Blvd. to Aviation Blvd. 3.1.100 UNNAMED right turn connecting roadway from westbound 4.20 El Segundo Blvd. to northbound Douglas St. 3.1.105 UNNAMED right turn connecting roadway from northbound 4.25 Main St. to eastbound Imperial Hwy. 3.1.110 UNNAMED right turn connecting roadway from eastbound 4.30 Imperial Hwy. to southbound Main St. SUBSECTION 3.2 No Stopping Tow Away 6:00 AM to 9:00 AM and 3:00 PM to 6:00 PM Except Saturday and Sunday. 3.2.05 GRAND AVENUE: Illinois St. to Eucalyptus Dr. Concord St. to Loma Vista St. 3.2.10 MARIPOSA AVENUE: North Side: Lairport St. to Douglas St. South Side: Sepulveda Blvd. to Douglas St. 3.2.15 SEPULVEDA BOULEVARD: West Side: Grand Ave. to Sycamore Ave. SECTION 4. Truck Routes. The streets or portions of streets in this city hereinafter described in sections numbered 4 in "EL Segundo Municipal Code." SUBSECTION 4.00 Truck Routes. 4.05 AVIATION BOULEVARD: 116th St. to Rosecrans Ave. 4.10 CALIFORNIA STREET: Imperial Ave. to Imperial Hwy. 4.15 EL SEGUNDO BOULEVARD: Main St. to Isis Ave. 4.20 GRAND AVENUE: West city boundary to Sepulveda Blvd. 4.25 IMPERIAL AVENUE: California St. to Sepulveda Blvd. 4.30 IMPERIAL HIGHWAY: Sepulveda Blvd. to east city boundary. 4.35 MAIN STREET: El Segundo Blvd. to Grand Ave. 10 0 095 4.40 ROSECRANS AVENUE: West city boundary to Aviation Blvd. 4.45 VISTA DEL MAR: South city boundary to north city boundary. SECTION 5. Through Streets and Stop Intersections. The streets or portions of streets, intersections or entrances thereto in this city hereinafter described in section numbered 5 in the first left hand digit, are hereby established as 'Through Streets and Stop Intersections" and shall be govemed by the provisions of subsections (a) and (b) of Section 10.44.020 of the "EL Segundo Municipal Code." SUBSECTION 5.00 Stop Intersections 5.05 ACACIA AVENUE: California St., all entrances. Cedar St., W entrance. Center St., ENV entrances. Cypress St., W entrance. Dune St., S entrance. Eucalyptus Dr., ENV entrances. Hillcrest St., E/W entrances. Loma Vista St., E/W entrances. Pepper St., E entrance. Virginia St., ENV entrances. 5.10 ALASKA AVENUE: Douglas St., E/N /S entrances. Hawaii St., S entrance. 5.15 CORAL CIRCLE(N): Douglas St., W entrance. 5.20 CORAL CIRCLE(S): Douglas St., W entrance. 5.25 ELM AVENUE: Califomia St., E entrance. Hillcrest St., E entrance. Washington St., all entrances. 5.30 EL SEGUNDO BOULEVARD: Arena St., N entrance. Bungalow Dr., N entrance. Center St., N entrance. Concord St., N entrance. Eucalyptus Dr., N entrance. Kansas St., N entrance. Lomita St., N entrance. Main St., N /ENV entrances. Maryland St., N entrance. Nevada St., N entrance. Oregon St., N entrance. 11 0 096 Penn St., N entrance. Richmond St., N entrance. Sheldon St., N entrance. Sierra St., N entrance. Standard St., N entrance. Virginia St., N entrance. 5.35 ELSEY PLACE: Center St., W entrance. 5.40 FRANKLIN AVENUE: Arena St., N/S entrances. California St., N entrance. Center St., E/W entrances. Concord St., E/W entrances. Eucalyptus Dr., N/S entrances. Illinois St., W entrance. Kansas St., E/W entrances. Loma Vista St., N/S entrances. Lomita St., all entrances. Main St:, E/W entrances. Maryland St., all entrances. Nevada St., N/S entrances. Oregon St., all entrances. Penn St., N/S entrances. Richmond St., E/W entrances. Sheldon St., EfW entrances. Sierra St., N/S entrances. Standard St., all entrances. Virginia St., N/S entrances. Whiting St., N/S entrances. 5.45 GRAND AVENUE: Arena St., S entrance. Bungalow Dr., N entrance. California St., S entrance. Center St., all entrances. Concord St., all entrances. Eucalyptus Dr., all entrances. Illinois St., N entrance. Indiana St., N entrance. Loma Vista St., N/S entrances. Maryland St., N/S entrances. Nevada St., N/S entrances. Oregon St., S entrance. Penn St., N/S entrances. Richmond St., all entrances. Sheldon St., N/S entrances. Sierra St., N/S entrances. Standard St., N/S entrances. Virginia St., N/S entrances. 12 0 097 ai m ui (47 c H U) y � V d) M N V d) C yy C tl) m "' U) c U y� m e-1 l0 N aj e m d) m U LN yy m V Yl C y C U vl U C « C C U !Q C c 4 r ccc C U c C z C m V c 8 Q! ui C 20 W y LN c m m C.L., m C co C lLQ .. m C N m L, L Q� ... C .. C C -h 8 8 8« C m l0 .. U« ... (n U C C N c� m e C C c C m U c c c �w «mm cEZ? m°_'- m aci m cm m: cLvcWmN WLE Wm cmeLo m Z� c c m m c _ L 2 w c c m L, .... p c m _ _ z 4) _ _mw 1°'o m— C�id::) ll! 4) m c �i° c c... mc(A m.L„ a c co - �o L m m w. I -> N W me � _ m (n m m — c _-w >j0(J) -o m - _cn.:�mZ_ =W ^zw W�pL `0 co '�wmm o m m? `° m `- (o WmZ 3 /II •'"' 2�;V!� RI -� _.,; �r.;Wln� -"' y,; NuJU -.: __.- :..Nj..: l0o ul 0) - c w O '- w CL CO (n U) to c'a .: � .: V3 .r U) > W ..; !� (/� y _ T� ... CO CO w CO) 3 W ^ 7 (A ccj °> R o 4) o`>`y c M> m °_ >� im �o cc m EQ) y av, >''rN cm =-� .%"w m p• -lA+- -- mQ c`- c c c� ° m a) m _ +Z`� ° c m.c c.5-� o L m mz•m U1 C m p �m ap Em(n> c_ E L ny Q >� ° m m ° � 0 m o o m m.m �0.°1��. =Q m m m ��.- -� E'er co on.m'm:5 �t ct< o i°rn,E m?`m u.1000Uw2� — QQOmUUUw__Y�.J��(/�fAln> o mt.�W = �a W mW R R m �. a ��av»w =- ��v�ammUUw= _ = g a- Q 2 0 L6 tq 1p ti U') L to Indiana Ct., S entrance. Lairport St., S entrance. Loma Vista St., E/W entrances. Lomita St., all entrances. Main St., all entrances. Maryland St., N/S entrances. Nash St., W entrance. Penn St., all entrances. Pepper St., N entrance. Sheldon St., all entrances. Sierra St., S entrance. Virginia St., E/W entrances. Washington St., all entrances. 5.75 MARIPOSA AVENUE: Arena St., N/S entrances. Bungalow Dr., N entrance. California St., all entrances. Center St., all entrances. Concord St., S entrance. Duley Rd., S entrance. Eucalyptus Dr., N/S entrances. Hillcrest St., N/S entrances. Illinois St., S entrance. Illinois Ct., N entrance. Indiana St., S entrance. Kansas St., S entrance. Loma Vista St., (West) all entrances. Loma Vista St., (East) S entrance. Lomita St., N entrance. Maryland St., N entrance. Nevada St., S entrance. Oregon St., S entrance. Penn St., N/S entrances. Richmond St., all entrances. Sheldon St., all entrances. Sierra St., N entrance. Standard St., S entrance. Virginia St., all entrances. Washington St., N/S entrances. Whiting St., all entrances. 5.78 McCARTHY COURT: Lomita St., W entrance. 5.80 OAK AVENUE: Bayonne St., E entrance. California St., all entrances. Center St., E entrance. Eucalyptus Dr., N entrance. Hillcrest St., E/W entrances. 14 �► X99 Loma Vista St., W entrance. Main St., EMI entrances. Penn St., W entrance. Sheldon St., all entrances. Virginia St., E/W entrances. Washington St., all entrances. 5.85 PALM AVENUE: Bayonne St., N entrance. Bungalow Dr., N/S entrances. California St., all entrances. Center St., N /S/W entrances. Hillcrest St. (East), S entrance. Hillcrest St. (West), all entrances. Loma Vista St., N/S entrances. Lomita St., N/S entrances. Maryland St., all entrances. Penn St., N/S entrances. Richmond St., all entrances. Sepulveda Blvd., W entrance. Sheldon St., E entrance. Sierra St., N/S entrances. Virginia St., all entrances. Washington St., all entrances. Whiting St., S entrance. 5.90 PARK PLACE: Apollo St., E/W /S entrances. Douglas St., W entrance. Nash St., E entrance. 5.95 PINE AVENUE: Arena St., N entrance. Bungalow Dr., N/S entrances. California St., all entrances. Center St., all entrances. Concord St., N/S entrances. Eucalyptus Dr., all entrances. Hillcrest St., EMI entrances. Illinois St., E entrance. Indiana St., W entrance. Kansas St., N/S entrances. Loma Vista St., all entrances. Lomita St., all entrances. Main St., all entrances. Maryland St., N/S entrances. Nevada Street, EMI entrances. Oregon St., N/S entrances. Penn St., N entrance. Richmond St., all entrances. Sheldon St., N /EMI entrances. 15 n 1 �' C SECTION 6. Railroad Grade Crossings. The railroad grade crossings in this city hereinafter described in sections numbered 6 in the first left hand digit are hereby defined and established as 'Railroad Grade Crossings" and shall be governed by the provisions of 16 n i (11 Sierra PI., N entrance. Sierra St., S entrance. Standard St., all entrances. Valley St., S entrance. Virginia St., all entrances. Washington St., all entrances. Whiting St., N/S entrances. 5.98 REDWOOD AVENUE: Dune St, E entrance. 5.100 ROSECRANS AVENUE: Apollo St., N entrance. 5.105 SYCAMORE AVENUE: California St., all entrances. Center St., E entrance. Dune St., N entrance. Eucalyptus Dr., ENV entrances. Hillcrest St., E/W entrances. Loma Vista St., all entrances. Main St., W entrance. Penn St., W entrance. Pepper St., E entrance. Sepulveda Blvd., W entrance. Sheldon St., ENV entrances. Virginia St., all entrances. Washington St., all entrances. 5.110 UTAH AVENUE: Douglas St., E entrance. 5.115 WALNUT AVENUE: Bungalow St., N/S entrances. California St., all entrances. Cedar St., N entrance. Center St., all entrances. Cypress St., N entrance. Eucalyptus Dr., all entrances. Hillcrest St., all entrances. Loma Vista St., E/W entrances. Main St., E/W entrances. McCarthy Ct., W /N /S entrances. Penn St., E/W /S entrances. Pepper St., N/S entrances. Selby St., N/W entrances. Sheldon St., N/S entrances. Virginia St., -&W a entrances. Washington St., all entrances. SECTION 6. Railroad Grade Crossings. The railroad grade crossings in this city hereinafter described in sections numbered 6 in the first left hand digit are hereby defined and established as 'Railroad Grade Crossings" and shall be governed by the provisions of 16 n i (11 Section 10.44.020 (c) of the "EL Segundo Municipal Code." SUBSECTION 6.0 Railroad Grade Crossings. 6.05 AVIATION BOULEVARD: 1566 feet south of El Segundo Blvd.--Southern Pacific No. BBF 499.14. 6.10 DOUGLAS STREET: 170 feet north of Utah Ave. - -A.T. & S.F. No. 2H -14.7. 240 feet north of Utah Ave.--Southern Pacific No. BBF 499.43. 6.15 IMPERIAL HIGHWAY: Aviation Blvd. - -A.T. & S.F. No. 21-1-13.1. 6.20 LAPHAM STREET: 350 feet south of Imperial Hwy. —A.T. & S.F. No. 2H- 13.2C. 6.40 SEPULVEDA BOULEVARD: 900 feet north of Rosecrans Ave. — Southem Pacific No. BBF 500.34/C. 6.50 118TH STREET: Aviation Blvd.—A.T. & S.F. No. 21-1-13.4. 6.55 120TH STREET: Aviation Blvd. —A.T. & S.F. No. 21-1-13.6. SECTION 7. One -Way Streets. The streets or alleys or portions of streets or alleys in this City hereafter described in section numbered 7 in the first left hand digit, are hereby established as one -way streets or alleys and shall be governed by Chapter 10.48 of the "El Segundo Municipal Code ". 7.05 Richmond Street - Palm Avenue to Mariposa Ave.(southbound). 7.10 Nash Street - El Segundo Boulevard to Imperial Highway (southbound) 7.15 Douglas Street - El Segundo Boulevard to Imperial Highway (northbound) SECTION 8. Resoludon No. 4002 Is hereby rescinded. Iii 0 102 SECTION 9. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said city, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED and ADOPTED this day of , 19_ ATTEST: Cindy Mortesen City Clerk (SEAL) APPROVED AS TO FORM: Mark D. Hensley City Attorney N1RESO'S7RAFFIC.RSO (1017/97) Sandra Jacobs, Mayor of the City of El Segundo, California 18 P. 103 D v O 0 m ,n D 2 e o d '`o ,\Sc�N - -- c�� west City Boundary , RE0WO0o — —Y AVE. 7 Cdr► c - -� UCCA ST. pUN Za s ' NIL ES ST. _' to HILLCREST ST. ' ' r x r so S > c? < ; c 30 m VALLEY o_ i LOMA I 11 IISTI . r LvMA VISTA ST KAYO WHITING ST. VIRGINIA ST. ®D � F:� El CONCORD ST El [CONJORD NN RICHMOND ST. D PL CEDAR ST. MAIN . 88 N S 0 F == PEPPER ST. STANDARD ST. A = ED e El El DDDO — EUCALYPTUS DR. mcypsS, ARENA STS Z O SNEIDON ST. PENN ST. �® LA EIEI ® FR i�C�,P' rr--T, CT. SIERRA ST. ®� IOMITA ST. �® L -JI MARYLAND ST. ^� BUNGALOW DR. 0 1 � n CD 0 c CL 0 r� 6 :J Z 0 a Zmll O Z 0 101 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Adoption of plans and specifications for the trenchless rehabilitation of a 12" sewer main in the easement west of Main street, between Oak Avenue and Maple Avenue. Project No. PW 97 -19 (estimated cost = $55,000.00). RECOMMENDED COUNCIL ACTION: 1. Adopt plans and specifications. 2. Authorize staff to advertise project for receipt of construction bids. INTRODUCTION AND BACKGROUND: The adopted Fiscal Year 1997 -98 Capital Improvement Program includes a project to rehabilitate the City's sanitary sewer mains. The nature and location of existing deficiencies are established by means of closed circuit television inspection and review of the videotapes by Public Works Department staff. DISCUSSION: There is an existing 12" diameter sewer main west of Main Street between Maple and Oak Avenues. This sewer main is within an existing 15' wide easement over private properties and discharges into Sewer Pump Station No. 12 located on the northside of Oak Avenue, west of Main Street. The television reports and field problems encountered by the Public Works Department staff has indicated several sewer main pipe joint failures that need to be corrected. Staff is recommending a trenchless rehabilitation method which involves installation of a lining material inside the existing sewer main rather than the more conventional method of accessing the damaged main by excavating within private property and in close proximity of residential buildings. All work to install the lining material will be done from the public right -of -way. The total estimated cost of the project including staff costs for design and inspection, and construction contingencies, is $55,000.00. ATTACHED SUPPORTING DOCUMENTS: Location map. FISCAL IMPACT: Operating Budget: No Capital Improvement Budget: Yes Amount Requested: $55.000.00 Project/Account Budget: $175.000.00 Project/Account Balance: $171.000.00 Date: 10/3/97 Account Number. 301 -400- 8204 -8317 Project Phase: Adoption of plans and specifications Appropriation Required: No ORIGINATED /BAY' Date: '0) Date: PW- OCT21.01 (Tuesday 10/14/97 4:00 PM)'G ) f' It 12" SEWER R PRIVATE PROPERTY -� I I -N- --1 SCALE: 1" = 40' I I I I I J RL 1 ' i MAPLE AVENUE e" SEWER 12" SEWER TO BE REHABILITATED PRIVATE PROPERTY 1 15' SEWER EASEMENT PUMP PLANT N0. 12 6" SEWER � 12" SEWER OAK AVENUE i 1 1 0 106 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Adoption of a Resolution pursuant to City Council direction on October 7, 1997, denying the applicant's appeal, thereby upholding the Planning Commissions decision to confirm the determination of the Director of Planning and Building Safety for Administrative Determination 97 -17, that the proposed warehouse and distribution operation of the applicant's company, Leader Mutual Freight Services Inc., is a "freight forwarding" use which requires approval of a Conditional Use Permit and not a "warehouse and distribution use" which would be a permitted use in the Small Business (SB) Zone at 120 Standard Street. Applicant and Appellant: Mr. Allen Cheng [Leader Mutual Freight Systems Inc.). Property Owners: Dierk Hagemann. RECOMMENDED COUNCIL ACTION: Adopt Resolution No. INTRODUCTION, BACKGROUND AND DISCUSSION: On October 7, 1997, the City Council considered the appeal by the applicant, of the Planning Commission's decision to uphold the determination of the Director of Planning and Building Safety that the proposed use requires approval of a Conditional Use Permit. The Council reviewed the facts and testimony presented during its consideration and voted to deny the appeal. Pursuant to Section 20.82.035 of the Zoning Code, the Council directed staff to prepare a Resolution consistent with the Council's direction, and bring it back for adoption at tonight's meeting. It should be pointed out that the applicant has indicated to Staff that he would be relocating the business out of town by the end of this month and will not be pursuing a Conditional Use Permit. The applicant indicated that he would send a letter confirming this information. Staff will ensure that the business either applies for a Conditional Use Permit or ceases operations at the subject property within the next several weeks, or the violation will be turned over the City Attorney office to pursue code compliance. ATTACHED SUPPORTING DOCUMENTS: City Council Resolution No. FISCAL IMPACT: None ORIGINATED: Date: October 9, 1997 B. Bexgard, AICP, Director of Planning and Buildi Date: ACTION TAKEN: p:\projects\ad97- 171ad97 -17.cc t1 i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, UPHOLDING THE PLANNING COMMISSION DECISION TO CONFIRM THE DIRECTOR OF PLANNING AND BUILDING SAFETY'S DETERMINATION THAT LEADER MUTUAL FREIGHT SYSTEM IS A "FREIGHT FORWARDING" USE WHICH REQUIRES APPROVAL OF A CONDITIONAL USE PERMIT AT 120 STANDARD STREET (ADMINISTRATIVE DETERMINATION 97 -17). PETITIONED BY: LEADER MUTUAL FREIGHT SYSTEM, INC. WHEREAS, on July 1, 1997, an application was received from Leader Mutual Freight System, Inc.requesting approval of a Businesses License to allow the operation of a "warehouse and distribution"company in a 12,000 square foot building at 120 Standard Street in the Small Business (SB) Zone; and, WHEREAS, on August 27, 1998, the Director of Planning and Building Safety determined, pursuant to Section 20.72.020 of the El Segundo Municipal Code, that the proposed use required a Conditional Use Permit as a freight forwarding use; and, WHEREAS, the Planning Commission has reviewed Administrative Use Permit 97 -17 and the supporting evidence with the authority and criteria contained in the California Environmental Quality Act, State CEQA Guidelines, and the City of El Segundo Guidelines for the implementation of the California Environmental Quality Act (Resolution 3805); and, WHEREAS, on August 28, 1997, the Planning Commission did, pursuant to law, confirm the determination of the Director of Planning and Building Safety that the proposed use was not a permitted "warehouse and distribution" use, but a "freight forwarding" use which requires approval of a Conditional Use Permit; and, WHEREAS, on September 8, 1997, within the codified ten (10) day appeal period, an appeal of the Planning Commission's action on Administrative Determination AD 97 -17 was filed by Leader Mutual Freight System, Inc.; and, WHEREAS, on October 7, 1997, the City Council did hold, pursuant to law, a duly advertised public hearing on the appeal, and notice of hearing was given in the time, form and manner prescribed by law; and, WHEREAS, at said hearing, opportunity was given to all persons present to present testimony or documentary evidence for or against the findings of Administrative Determination AD 97 -17; and, WHEREAS, at said hearing the following facts were established: 1. On July 1, 1997, the applicant submitted a businesses license application to allow a business described as "warehouse and distribution" to be located in a 12,000 square foot building at 120 Standard Street in the Small Business (SB) Zone. 2. The proposed business began operations at 120 Standard Street prior to receiving approval of a business license to conduct business in the City. 3. At the request of Planning Division staff, the applicant submitted a Supplemental Information Form on July 15, 1997, and three subsequent letters, dated August 12, 18, and 27, 1997, which described the business operations in greater detail than provided on the Business License Application. 0 108 4. The Department of Planning and Building Safety received a number of complaints related to the trucking activities of the proposed business. 5. An inspection of the property by staff of the Department of Planning and Building Safety on July 30, 1997, confirmed that the business had begun operations without receipt of the appropriate City approvals; and, that construction work to build a retaining wall and concrete pad behind the rear of the building had begun without the issuance of a Building Permit. 6. Section 20.42.040 of the El Segundo Municipal Code states that freight forwarding uses in the SB Zone require approval of a Conditional Use Permit. NOW, THEREFORE, BE IT RESOLVED that after consideration of the above facts of Administrative Determination AD 97 -17, the City Council finds as follows: 1. The Planning Commission's review of the determination of the Director of Planning and Building Safety constituted a thorough evaluation of the evidence presented by the applicant and the Department of Planning and building Safety. 2. The information provided by the applicant indicates that the proposed business operations consist of freight forwarding uses, not just warehouse and distribution uses. 3. The inconsistent information provided by the applicant with respect to the trucking activities, combined with testimony and complaints received from the public leads to the conclusion that the trucking activities should be evaluated in more detail through the Conditional Use Permit Process. 4. The applicant began business operations in the City prior to obtaining a business license to conduct business in the City, in violation of the El Segundo Municipal Code. The City is not responsible for expenses incurred by the applicant for tenant improvements or other costs associated with operating in the City in violation of the El Segundo Municipal Code. SECTION 1. NOW, THEREFORE, BE TT RESOLVED that the City Council hereby upholds the Planning Commission's decision on Administrative Determination AD 97 -17 that the proposed use is a freight forwarding operation which requires approval of a Conditional use Permit. SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered in the book of original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the; minutes of meeting which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 7th day of October, 1997. ATTESTED: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: Mark D. Hensley City Attorney Sandra Jacobs, Mayor of the City of El Segundo, California p: \pro jests \ad97- 17\ad97 -17. ms 2 0 109 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 21,1997 AGENDA HEADING: Consent Award bid #9709 for a four - camera, remote - controlled video system to be installed in the City Council Chambers. RECOMMENDED COUNCIL ACTION: Award bid to Hoffman Video for the amount of $18,220.74. INTRODUCTION AND BACKGROUND: In June, 1997 the City Council approved a capital improvement project entailing the installation of a new multiple - camera video system in the City Council Chambers. Staff researched remote systems and found that Panasonic best suits the City's needs. DISCUSSION: On September 16, 1997 the City Clerk received and opened the following bids: 1. Hoffman Video $18,220.74 2. Pacific Video 20,279.56 3. A -Vidd Electronics 20,379.15 4. Metro Video systems 21,500.62 5. SteadiSystems 22,563.63 Staff recommends award of the contract to the lowest responsible bidder, Hoffman Video for the amount of $18,220.74 ATTACHED SUPPORTING DOCUMENTS: none FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: yes Amount Requested: $18.220.74 Project/Account Budget: $27.000 Project/Account Balance: $27.000 Date: 10/8/97 Account Number: Project Phase: Appropriation Required - Yes_ No Date: /U —`'1- 9J Jim RE D BY: Date: C -71AI RA­L��, TAKEN: 11P. EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Approve a contract with Hannah Brondial Bowen, an independent professional planner, to provide full -time interim Planning staff support services for the Planning Division of the Planning and Building Safety Department, authorize budget transfers within the Planning and Building Safety Department, and approve waiver of formal bidding. (Fiscal Impact: Approximately $90,000 annually) RECOMMENDED COUNCIL ACTION: Approve the attached one year Professional Services contract, budget transfers, and waiver of formal bidding and authorize the Mayor to execute a contract with Hannah Brondial Bowen. INTRODUCTION AND BACKGROUND: Section 3 of the FY 97 -98 Budget Resolution states: "The City Manager may authorize those budgetary transfers of funds within a department necessary to provide service levels consistent with the intent of the Council adopted budget within categories while continuing to notify Council of all such transfers. However, budgetary transfers between categories, departments or funds in excess of $10,000 require the approval of the City Council." In addition, any contracts in excess of $10,000 require the approval of the City Council. Section 2.52.100 of the Municipal Code allows the Council to waive formal bidding when deemed in the best interest of the City. DISCUSSION: (See following page.) ATTACHED SUPPORTING DOCUMENTS: Professional Services Agreement between the City and Hannah Brondial Bowen. FISCAL IMPACT: (Check one) Operating Budget:_ Capital Improv. Budget: Amount Requested: $90.000 ProjecUAccount Budget: $24.000 Project/Account Balance: $10.837.93 Date: 10/7/97 Account Number: 001 - 400 - 2701 -6214 Project Phase: N/A Appropriation Required - Yes_ No-1— ORIGINATED: Date: October 9, 1997 i Bret B. Bepflard, A CP, irector of Planning and Building Safety R n. C ACTION TAKEN: Date: �Q =107 agendas\hbbcntrct.app 0 1.1.1 DISCUSSION (Continued) Page 2 Beginning in April 1997, and continuing through the present, the Planning Division has experienced significant and repeated, unplanned and unscheduled Planning staff shortages. Of the three non - management, professional, full - time Planner positions (two Assistant Planners and one Planning Technician), two Planners (one Assistant Planner and one Planning Technician) have been at work for a total combined period of approximately three months (from April 1997 to the present) of these seven months. Although both planners were originally scheduled to return in July 1997, their return dates have been extended several times. These planners are currently still out and it is uncertain when they will return. These long -term, unplanned staff absences necessitated, and continue to necessitate, the use of temporary full -time Planning assistance to assure that our numerous planning applications, as well as City Council initiated General Plan Amendments, Zone Text Amendments and Zone Changes, telephone, and public counter information requests, etc., continue to be processed as expeditiously and correctly as possible. Additionally, during this same time frame, Department staffing has been affected by one Building Inspector being transferred to Finance, the Department Administrative Secretary being transferred to the Library, and one Building Safety Permit Specialist's permanent departure. Only the Department's Administrative Secretary position has been filled with a temporary position. Furthermore, the full -time Planning Division Office Specialist II has been temporarily assigned to assist in the Building Safety Division due to the departure of the Building Safety Permit Specialist. In May of 1997, after receiving authorization from the City Manager, Planning staff contacted several Planning consulting firms and requested proposals to provide professional Planning staff support services. Of the seven firms contacted, six submitted proposals for services. One firm was unable to respond in the short time that staff requested (Chambers Group, Inc.) and another firm (W illdan) was recently interviewed and under contract with the City to provide similar services, and it was not necessary to request a new proposal. The following table identifies each firm, its hourly rate, and years of experience. Firm Hourly Rate Years of Experience Hannah Brondial Bowen $42.50 6 years DMI (Duca- McCoy, Inc.) $125.00 13 years Hogle- Ireland, Inc. $62.00 14 years Willdan $60.00 30 years Planning & Environmental Services $50.00 8 years The Planning Resource $35.00 18 years Chambers Group, Inc. Did not submit 20 years Planning staff conducted personal interviews with Hannah Brondial Bowen, Planning and Environmental Services, and Hogle- Ireland, Inc. Staff also interviewed The Planning Resource via the telephone and, based on that interview, elected not to schedule a personal appointment. Although the hourly rates of The Planning Resource were slightly lower than the other firms interviewed, the Principal of the single person firm indicated that he was involved in other projects and may not have the time to dedicate to the City or the flexibility desired. The three firms with which staff did conduct personal interviews all demonstrated adequate capability and experience to provide the required Planning staff support services. Hannah Brondial Bowen has had very recent experience providing similar contract Planning services to another small Southern California coastal city. Ms. Bowen's references were contacted, which included several Southern California municipalities, and all of the references contacted indicated that they were satisfied with services provided relative to the types of Planning support services that the City of El Segundo desires. Ms. Bowen has been providing valuable and efficient full -time Planning staff support services to the Planning Division since May 1997. Planning staff has been very satisfied with the services provided, and Ms. Bowen has committed to assist the Planning Division as long as necessary. 0 112 DISCUSSION (Continued) Page 3 Thus, staff recommends Hannah Brondial Bowen's selection based upon her proven track record, responsiveness to the City's specific needs, and exhibited professionalism. Additionally, staff believes that providing continuity in services during this critical time of multiple staff shortages is important to the Department, as well as our customers. Planning staff believes that Ms. Bowen is the most qualified and reasonably priced of the six representative firms. Although one other firm offered lower hourly rates, as previously discussed, they could not commit to dedicating the time or flexibility necessary to provide the desired staff support. The rates quoted by Hannah Brondial Bowen are less than previously paid to the City's former consultant, Willdan Associates. As a point of reference, the City Attorney confirmed that professional service contracts need not necessarily be awarded to the lowest bidder. Bidder qualifications may take priority. The attached Agreement for Professional Services contains two minor revisions to the standard agreement which staff would bring to the Council's attention. Sections 15 A. (1) (c) and (d) and (2) (c) and (d) - Insurance and Workers Compensation and Employees Liability Insurance (Pages 9 and 10) have been deleted. Section (c) requires Workers Compensation and Employer's Liability Insurance and Section (d) requires $1,000,000 Errors and Omissions Liability Insurance. After discussing these requirements with the Assistant City Attorney, staff and the Assistant City Attorney believe that it is not necessary to provide Workers Compensation and Errors and Omissions Insurance for this contract. As a self - employed single person firm, Hannah Brondial Bowen is exempt from providing Workers Compensation and Employer's Liability Insurance. Additionally, it should be pointed out that Section 15 (B) (3) - Worker's Compensation and Employers Liability Coverage is still required by the agreement. All of the work provided by the contract planner is reviewed thoroughly and approved by the Senior Planner and the Director of Planning and Building Safety and considering the types of applications processed and consulting with the City Attorney, staff believes that Errors and Omissions Insurance is not necessary. The three consultants with the lowest hourly rates do not provide Errors and Omissions Insurance. The other consultants (minimum $60 per hour, $22.50 per hour more than Hannah Brondial Bowen) do provide this insurance. Staff has found that consultants which do provide Errors and Omissions Insurance generally cost $20 per hour more than consultants who do not, as the cost of insurance (particularly for a small firm) is very expensive. Ms. Bowen has indicated that her rates would increase between $59.00 - $61.25 per hour if Errors and Omissions Insurance is required. This would increase the contract amount between $113,280 - $117,600 annually. Hannah Brondial Bowen does provide all other required insurance. With the continued absences of two Planners, the Planning Division will require the continuation of interim Planning staff. To accomplish this, the adopted budget requires that funds be transferred to the appropriate account codes for this fiscal year. The consultant's contract can be funded through budget savings from the Assistant Planner and Planning Technician positions, and potentially other Department salary and benefit savings. Staff requests authorization from the Council to transfer funds from the Department's salaries and benefits, not to exceed $90,000, as needed to provide the required Planning services. Money will be transferred from line items within the Department salaries and benefits, on an as- needed basis. Exhibit A, the contractual agreement is also submitted for approval. This contract provides for an experienced contract Planner 40 hours per week (or as needed) at $42.50 per hour. A waiver of formal bidding would allow the continuity of services currently provided by Hannah B. Bowen. Staff believes it would be in the best interest of the Department, and the City to not delay the processing of the contract by going out to bid, particularly in light of the uncertainty of future Planning staff availability. Additionally, the RFP process is traditionally used by the City for soliciting proposals for professional services, so this process is consistent with past and current City practice. Staff recommends approval of a) the budget transfers, b) the interim professional services contract, and c) a waiver of formal bidding, given the recent proposals which verify that the contract is competitive with professional Planning services available in this area. 0 113 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this 1st day of July, 1997, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and Hannah Brondial Bowen hereinafter referred to as "Consultant ". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform general Planning Staff support services. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on July 1, 1997. Consultant shall perform all work required and reasonably necessary in order to provide the required general Planning Staff support services to the City's satisfaction. If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have plan- cntkhannah97 -98.fy — 1 ri , S control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the plan- cnt\hannah97 -98.ty — 2 H 5 Consultant shall be $42.50 per hour, payments under this agreement shall not exceed Ninety Thousand Dollars ($90,000). Payments shall be made within thirty (30) days after receipt of each invoice as to all nondisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. City agrees to provide: suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any. plan- cnt\hannah97 -98.fy — 3 Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. plan- cnt\hannah97 -98.fy —4— 1.17 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATION /CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et seg. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does plan- cnhhannah97 -981y - 5 r, I 18 voluntarily provide information in violation of this Agreement, City has the right to reim- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any provision of this plan- cnt\hannah97 -98.fy -6- 0 119 Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss plan -c n t\h a n n a h 97 -9 8. fy 0 120 of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Consultant of Consultant's services under this agreement or the negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement. If any action or proceeding is brought against the lndemnitees by reason of any of the matters against which Consultant has agreed to indemnify the lndemnitees as above provided, Consultant, upon notice from the CITY, shall defend the lndemnitees at Consultant's expense by counsel acceptable to the City. The lndemnitees need not have first paid any of the matters as to which the lndemnitees are entitled to indemnity in order to be so indemnified. The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement. The Consultant's indemnification does not extend to Claims occurring as a result of the City's negligent or willful acts or omissions. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its plan- cnt\hannah97 -98.fy -8- agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: broad as: (1) Minimum Scope of Insurance. Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than the following; (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. plan- cnt\hannah97 -98.fy —9— 0 122 (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (2) General Liability and Automobile Liability Coverages. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or plan- cnt\hannah97 -98.fy 0 123 volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. plan- whhannah97 -981y - 11- 0 121.1 (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self- insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this plan- cnt\hannah97 -98Jy -12 �r Agreement. Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court. 18. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. 19. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her /their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder. plan- cnt\hannah97 -98Jy —13— 0 1?G 21. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: Cam. Attention: Bret B. Bernard, AICP Department of Planning and Building Safety City of El Segundo 350 Main Street El Segundo, California 90245 Telephone (310) 322 -4670, extension 211 Facsimile (310) 322 -4167 Attention: Cindy Mortesen City Clerk City of El Segundo 350 Main Street El Segundo, CA 90245 Telephone (310) 322 -4670, extension 218 Facsimile (310) 322 -4167 Consultant. Attention: Hannah Brondial Bowen 2153 Cooley Place Pasadena, CA 91104 Telephone (626) 398 -4674 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. plan- cnflhannah97 -98Jy —14— tl 1til 20. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHERE OF, the parties hereto have caused this Agreement to be executed the day and year first above written. By Sandra Jacobs Mayor CITY OF EL SEGUNDO Title ATTEST: Cindy Mortesen City Clerk plan -c Mph a n n a h 97 -9 8. fy —15— APPROVED AS TO FORM: Mark D. Hensley City Attorney `/09/97 THU 12:45 FAX 213 236 2700 BUM WILLIANS Law Offices BURXE, 'f x"IAU 6 SOitE21SEUP LLF 611 REST SIXTH STREET SUITE 2500 LOS ANGBLEs, cALYFORNIA 90017 (213) 236 -0600 2310 Ponderosa Drive suite 1 caasrillo, California 93010 T E L E C O P Y TOs Laurie Jester FROM: Tom Altmayer SUBJECT: FAX #: (310) 322 -4167 3200 ParX Center Drive Suite 750 costa Mesa, California 92626 K E s S A G E Q001 DATE: 10/09/97 ACCOUNT 1: 00111 -362 TOTAL NUMBER OF PAGES (INCLUDING THIS PAGE): 2 NOTE: TIME SENT: /PM' DATE: OPERATOR'S INITIALS: FOR ASSISTANCE PLEASE CALL: (213) 236 -2730 OUR TELECOPIER NUMBER IS: (213) 236 --2700 The information contained in this facsimile message is intended only for the CONFIDENTIAL use of the designated addressee named above. The information transmitted is subject to the attorney - client privilege and /or represents confidential attorney work product. Xf YOU are not the designated addressee named above or the authorized agent responsible for delivering it to the desig- nated addressee you received this document through inadvertent error and any further review, dissemination, distribution or copying of this communication by you or anyone else is strictly prohibited. I1 YOU RECEIVED THIS COXKUNICATION IN Z11ROR, PLEASE NOTIFY US INKEDIATELY BY TELAPHONING THE SENDER NAMED ABOVE AT (213) 236 -0600 AND RETURN THE ORIGINAL OF THIS COMXMICATION TO US BY MAIL AT THE ZBOVE•ADDRBSS. Thank you. 1 x/09/97 THU 12:46 FAX 213 236 2700 — — — — — — —• — BURRS WILLIAYS OCT-05 -97 00.47 FROM-EL SRGUNDO PUBLIC WCAKS I0t3143224157 _ 20. SEVERAell.liY. The invalidity in whole or in part of any provkion of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHERE OF, the pardes hereto have caused this Agreement to be ezamftd the day and year first above written. By Sandra Jacobs Mayor CITY OF EL SEGUNDO M Title ATTEST: Cindy Mortesen City Clerk P tth rn�s7.�s y -1 s - APPROVED AS TO FORM: Mark D. Hensley City Attorney 0 130 W002 EL SSGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Request from DIRECTV to install a temporary banner (80'x 80'- 6,400 square feet total), to thank their customers. The sign would be located on the North side of their building at 2320 East Imperial Boulevard, and would be in place for the first two weeks in November. Applicant: DIRECTV. RECOMMENDED COUNCIL ACTION: Approve DIRECTV's request for a temporary banner. INTRODUCTION AND BACKGROUND AND DISCUSSION: On October 9, 1997, DIRECTV submitted a letter to the City (attached) requesting approval of an 60'x 80' (6,400 square feet) temporary sign. The sign would read "3 million subscribers in 3 years! Thanks, America!" The banner will not be illuminated. It is anticipated that it will have a blue background with white lettering. Section 20.60.030F of the Zoning Code requires that any sign over 500 square feet must be approved by the City Council, as the sign is temporary and will be installed for only a very short time, two weeks in November, staff believes that it is consistent with the intent and purpose of the sign Code. Additionally, the sign will require Building Safety permits to ensure that it is safely constructed and attached to the building strength, safety, stress, and wind load analysis will be required to ensure the safety and structure integrity of the installation of the sign. Standard indemnification and liability insurance will also be required. ATTACHED SUPPORTING DOCUMENTS: Request letter from DIRECTV, dated October 9, 1997. FISCAL IMPACT: None ORIGINATED: Date: October 9, 1997 1. r Bret B. rnard AICP Director of Planning and REVIE "Y: . Morrison ACTION TAKEN: Date: 16 r i0 —c1-;-;7 pAprojects\di rectv.sr (, 131 October 9, 1997 Lori Planning Department City of El Segundo 350 Main Street El Segundo, Ca 90245 Re: DIRECTV Building Banner Lori, I 0-.110mi DIRECTV ocr oil 197 9 J I �I DIRECTV is in the process of putting the main proposal together. Next week we will have the following to present to the building planning department. Information: Size: 80 ft x 80 ft Material: Vinyl Wind factor: The vinyl will have slits throughout to allow free airflow. Proposed Verbiage: 3 Million, 3 Years, (Tenative) Thanks America. Anchoring: Top: anchor to window washing rails. Bottom: Several Eye bolt anchors drilled into concrete ground. Date up: 1st two weeks of November Insurance: Liability, Casualty Please let me know if any other is required. Vendor Vendor Insurance Fabric Stress Analysis Anchor stress analysis Anchor Rope Tensil Strength Eyelet Strength analysis 2230 East Imperial Hwy. El Segundo, CA 90245 Phone 310 535 5000 A ., r i . .. 4 h r j h e S [ B C I , o i C S 0 1 3 2 Should you require additional information, please let me know. My pager number is 1(800) 800 -9554, ask for Tazu Ikiri, my fax number is (310)726 -4808. Thanks Lori! Sincerely, az 'ri Site anager, DIRECTV J i�, '�j J 1l f- 80 FT - p� DIRECTV BANNER BUILDING FACING NORTH DIRECTV 2230 EAST IMPERIAL HWY EL SEGUNDO, CALIF. 90245 80FT 0 134 1kj -09 -1997 2 =54PM FROM CANVAS SPECIALTY 2137246059 �/ 6�1 /� /� 67 �" I 2R" (an L"]�Jl�liti��1 r ;• 0 135 EL SEGUNDO CITY COUNCIL MEETING DATE: 21 October 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Staff response to alleged hazard of using fiber glass insulation in residential construction. RECOMMENDED COUNCIL ACTION: 1. Record and file. BACKGROUND AND DISCUSSION: At its meeting of 7 October 1997, during Public Communications the City Council heard from Mr. Frank Wong regarding the possible hazards of using fiber glass wool as an insulating material in residential construction. An informal study was conducted by the Planning and Building Safety staff to determine the degree of hazard represented by this relatively common construction material. The Federal and State governments requires that manufactures of materials that could pose a hazard to members of the public label all such materials with a Material Safety Data Sheet (MSDS). Owens Corning and Schuller International are two of the country's largest manufacturers of fiber glass wool insulation. The summary of the potential health effects of fiber glass wool contained on a typical MSDS label provides the following information: Breathing dust from this product may cause a scratchy throat, congestion, and slight coughing. Getting dust or fibers on the skin, or in the eyes may cause itching, rash, or redness. Breathing large amounts of dust or fibers from this product may lead to chronic health effects... (Background and Discussion continued on next page.) ATTACHED SUPPORTING DOCUMENTS: 1. Typical warning label on fiber glass wool insulation products. 2. Table of insulation materials and their characteristics. 3. Table of the R- values of the most common insulating materials. FISCAL M AC : NA (Check one) Operating Budget: n.a. Capital Improv. Budget: n.a. Amount Requested: Project/Account Budget:_ Project/Account Balance: Account Number: Project Phase: Appropriation Required - Yes_ No Date: ORIGINATED: Date: 8 October 1997 arvey G. Holden and Ron arville, Planni and Building Safety Staff REVIEWED BY: Date: 8 October 1997 Bret B. ernar , Direct r of Planning and Building Safety /6 — /�` 7 on, City Manager 'iberc:a. 13, F (Background and Discussion continued.) The health effects of fiber glass wool are described in the MSDS as follows: Acute Effects: The fibers from this product are mechanical irritants and may cause transitory irritation to exposed areas such as eyes, skin, and upper respiratory passages. Chronic Effects: In 1993, the results of a morbidity study that looked at the respiratory health of fiberglass manufacturing workers, which included building insulation fiber glass workers, were published. When comparing the health of these workers to members of the local communities, the researchers reported, "These results indicate no adverse clinical, functional or radiographic signs of effects of exposure to MMMFs (building insulation fiber glass is an MMMF) in these workers." and "The results of this investigation are consistent with previously reported cross - sectional studies that have failed to find persuasive evidence of respiratory effects of manufacture of MMMF." It is important to note that fiber glass wool has not been classified a carcinogen by agencies of the Federal government including the International Agency for Research on Cancer (IARC), the Occupational Safety and Health Administration (OSHA), or the National Toxicology Program (NTP). California, under Proposition 65, requires that fiber glass wool products be labeled with the following warning, "Substances known to the state to cause cancer: glasswoll fibers (airborne particles of respirable size)." The product is not regulated by the Federal EPA as a hazardous waste material. Fiber glass wool is approved by the National Uniform Building Code as a fire insulator because the material melts rather than supporting the spread of fire. A table comparing the various kinds of insulation available and their characteristics is attached. In the time available, staff has been unable to acquire warning labels for each of the many kinds of insulating materials listed in the table. Information, supplemental to the table of material characteristics follows: Fiber Glass The major providers of construction materials to the public stock fiber glass wool batting as the Batts primary insulation material for residential buildings. Styrene & Expensive, burn, and may release harmful gasses. Foam Panels Mineral Wool Could not find a retailer of this material. Retailers /installers reported it to be more irritating to Products skin and eyes than fiber glass. Considered obsolete. Cellulose Many retailers do not carry cellulose fiber loose fill because the material should be professionally installed. Dustiest of all insulation materials. Cellulose insulation should carry a lable that warns, "As with any fibrous spray or blowing product, use of this product requires a suitable respirator or dust mask be worn." Cellulose does not dry as readily as other insulation materials if wet. Vermiculite Obsolete as residential building insulator. Reflective No data on noise insulation qualities. More expensive than other readily available materials. Bubble Wrap Burns. Could not find R ratings as high as 30. 0 137 G its 4, 1 Ft If like. I T C. e-E 1,;44, c Y'.1 .0 4" 0.4 0 4 C 'f' i7 "i 00 o 0 LG. z 0-.0 *-'s (D. 5 %o- - M 0 _0 O.J. 44 '0 4:) 4.0 VJ LA. V.R 43: J. z" ra. "M 0;.M !. -Mix o U 8 -Z Q 0 it :sue . I.Ey 6t M N O.'a, " Wy. i cx 4 INSULATION GUIDE: Page 1 www.mpicture.com/homeguide -<Mfw80MMUMMUNNOW •. 1 v JVjM1M16MMMMMM*1W INSULATION GUIDE: free to Print and Keel) Print this handy guide and use it while shopping for insulation. If you're upgrading your existing insulation or building an addition, one choice you'll have to make is what kind of insulation to use. N1 hat Material to I'se and %N here to I`se it This guide will help you to choose the right insulation for your needs. When determining the effectiveness of insulation, don't simply refer to its thickness. Different materials have different heat resistance. This ability to resist heat transfer is called the RSI -value (metric) or R -value (imperial measure). Depending on the product and where you buy it, you might encounter either the metric or imperial measures. On this chart, we'll show both the RSI -value and R -value per inch of thickness for each kind of insulation. (RSI -0.18 equals approximately R -1). Note that the values indicated are for uncompressed insulation. Because insulation works by trapping tiny pockets of still air, its value is greatly reduced when it is Approximate compressed. Properly installed insulation should not be compressed. Cost for R -30 /sq.ft. NI V1 * I-,' R 1. k 1, RSI- V. %1. LTA NC'If E;INCII :1P1)1.ICATI0NS ADVANTAGES DIS.� )VANTAGES easy to can gap open walls, floors, do- it- yourself, during installation, fiberglass RSI- 056 R -3 ., .1 attics, cathedra! nonflammable, requires protection baits ceilings noncorrosive, from moisture, and dampens doesn't resist drafts sound mineral fiber batts RSI -0.58, R -3.2 same as fiberglass same as fiberglass same as fiberglass easy to expensive insulation do-it- yourself, value, requires extruded RSI -0.84 to 0.89 walls and high strength, reng protection from sunlight and polystyrene panels R -4.6 to 4.9 exterior of foundations can be used below grade, solvents, cover with resists moisture fire- resistant and drafts material when used indoors 39r, Not Stocked $1 - 1.50 Approximate Cost for INSULATION GUIDE: Page2R -30 /Sq . Ft expanded easy to must be covered polystyrene RSI -0.66 to 0.71, walls do-it - yourself, with fire resistant panels R -3.6 to3.9 resists moisture material (drywall, and drafts etc.) expensive insulation high insulation value that can value for spaces decrease over time, that don't must be covered polyurethane RSI -1.12, R -6.2 walls permit thick with fire- resistant insulation, material, can resists moisture contain CFC's and drafts (harmful to the ozone layer) expensive insulation open cell: RSI -0.76, retains its value, must be protected from phenolic R -4.2 walls, rooftop insulation value sunlight and foam closed cell: decks over time, most moisture, can RSI -1.37, R -7.6 fire- resistant of contain CFCs, foams should be professionally installed attics, good coverage can clump and leave fiberglass RSI -0.61 R -3.3 crawlspaces and in irregular gaps when blown into wall spaces loose fill hard to reach or spaces and hard (careful installation closed spaces to reach spaces can reduce this) mineral fiber loose fill RSI -3.3 R -3.5 ' same as fiberglass same as fiberglass same as fiberglass cellulose walls, attics, good coverage over trusses and very dusty installation, should fiber loose RSI -0.62, R -3.3 cathedral ceilings joists, resists be professionally fill drafts installed, requires lots of cleanup good for vermiculite fdl RSI -0.40, R -2.2 walls, attics topping up existing low insulation value insulation Your feedback 119NIE 0_ BOUT 0 F:INA-,CL%L 0 DCYI\GISELLING 0 COSTS 0 RENOVATE 0 REPAIRS 0 DECORATE 0 LANDSCAPE $1 — 1.50 $1 — 1.50 $1 — 1.50 38C Not Stocked 36c Not Stocked 0 1 11 r Insulation Page 1 SCE &G Home Insulation R- Values Materials vary enormously in their ability to conduct heat. Those that do not conduct it well are called insulators. R -Value is the term used to indicate a material's resistance to heat flow or ability to insulate. Index The higher the R- Value, the better the insulator. Most insulation materials work by trapping pockets of air, which is an excellent insulator. Fiberglass does this by creating air pockets between spun glass fibers, and foam insulation contains air bubbles. Similarly, double pane windows work by trapping air between the panes. FA QS Among insulating materials, R- Values can vary widely. This is the reason it is important to purchase insulation by the R -Value and not by the inch. R- Values of different materials can be compared while thickness cannot. For instance, two materials rated R -11 have precisely the same insulating ability while two inches of each may not. Take fiberglass and brick as an example. To achieve R -30 with fiberglass batts requires 8.5 inches, while it would take 60 inches of brick! This chart shows how many inches of a certain type of insulation it takes to achieve a specified R- Value. Vermiculite ......... Cellulose ........... Glass Fiber Batts ... . Rock Wool Batts.... Polystyrene........ . Urethane Foam..... . R I inch 13.1-3. In the following chart you'll see that R -30 requires 14.5 inches of vermiculite, nearly 8.5 inches of fiberglass batt or only 5 inches of urethane foam. Such comparisons are helpful in selecting insulation types because the type you can use may be limited by the space available. 0 141 Insulation Page 2 R•Values 11 13 19 22 Loose F OI 3.5 4.0" 7.0" 7.0" 8.5 Fiberglass 5.0" 5.5" 8.5" 8.5" 13.0" Rock Wood 3.5" 4.0" 6.0" 6.0" 9.0" Cellulose 3.0" 3.5" 5.5" 5.5" 8.5" Vermiculite 5.0" 6.0" 10.5 "10.5" 14.5 Fiberglass 3.5"" .0" 7.0" 7.0" ' 8.5 Rock Wool 3.5 4.0" 7.0" 7.0" 8.5 Riged Board Polystyrene 3.0" 3.5" 3.5" 5.5" " Urethane 2.0" 2.0" 2.0" 3.5" Fiberglass 3.0" 3.5" 3.5" 5.5" 7.5 Lome I Index I F s Ask The SCANA Home Solutions Pro 0 142 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Award of Contract for Management Audit of the city's Finance Department to Ralph Andersen & Associates in the amount of $23,750. Contract Amount, $23,750. RECOMMENDED COUNCIL ACTION: It is recommended that the City Council award a contract to Ralph Andersen & Associates for a management audit of the Finance Department for a cost of $23,750 based upon their proposal dated September 29, 1997 and authorize the mayor to execute same. DISCUSSION: At its meeting of September 16, 1997, the City Council authorized the solicitation of proposals for a management audit of the Finance Department at an estimated cost of $30,000. RFP's were sent to seven companies that do this type of management audit. Two, Ralph Andersen & Associates and Arroyo Associates, Inc. submitted proposals. Ralph Andersen & Associates quoted a total project cost, including expenses, of $23,750 and Arroyo Associates, Inc. quoted a total project cost, including expenses and based on projected hours, of $25,000. Both firms are qualified to do this study and have described similar work plans and final study products. It should be noted that prior to coming to the city of El Segundo, I worked for Ralph Andersen & Associates. I have not had any financial or other benefits from the firm since my employment with the city more than 4' /z years ago. ATTACHED SUPPORTING DOCUMENTS: Proposals from Ralph Andersen & Associates and Arroyo Associates, Inc. List of firms invited to submit proposals FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: $23,750 Project/Account Budget: $30,000 Project/Account Balance: $30,000 Date: 10 -10 -97 Account Number: 005 - 2101 -6294 Project Phase: Appropriation Required - Yes_ No X ORIGINATED: Date: October 10, 1997 Morrison, City Man BY: Arles W. Morrison, City Man N TAKEN: s: \findept.aud Date: October 10, 1997 1) 1 -i 3 1, �:� Addressees for RFP letter concerning the Finance Department audit (sent 9/19/97) Shannon, Davis & Associates 1601 Response Road, Suite 390 Sacramento, CA 95815 Attention: John M. Shannon Arroyo Associates, Inc. 234 N. El Molino, Suite 202 Pasadena, CA 91101 Harrington Consulting 2125 Baywood Lane Davis, CA 95616 David M. Griffith & Associates, Ltd. 4320 Auburn Boulevard, Suite 2000 Sacramento, CA 95841 Ralph Andersen & Associates 4240 Rocklin Road, Suite 11 Rocklin, CA 95677 Attention: Clay Brown Management Partners Incorporated 3181 Linwood Street, Suite 25 Cincinnati, OH 45208 Attention: Jerry Newfarmer Hinderliter De Llamas & Associates 1340 Valley Vista Drive, Suite 200 Diamond Bar, CA 91765 Attention: Nancy Hicks 0 144 RFP TITLE: OPENING RFP DATE: OPENING RFP TIME: CHECKED OUT BY: CHECKED OUT ON: RETURNED BY: RETURNED ON: CITY OF EL SEGUNDO Audit Services September 30, 1997 11:00 a.m. James Morrison September 30, 1997 UST OF BIDS RECEIVED NAME OF COMPANY SUBMITTING DATE /TIME RECEIVED TOTAL RFP Shannon Associates 1601 Response Road, Suite 390 Sacramento, CA 95815 (916) 567 -4280 Submitted by Mail: 9/30/97 @ 9:45 am Ralph Andersen & Associates 4240 Rocklin Road, Suite 11 Rocklin, CA 95677 (916) 630 -4900 Submitted by Fax: 9/30/97 @ 9:21 am Arroyo Associates, Inc. 234 N. El Molino Avenue, Suite 202 Pasadena, CA 91101 -1675 (818) 564 -8700 Submitted by Fax: 9/30/97 @ 10:49 am 0 145 JC U F 19lj via FAX (310) 322 -7137 September 29, 1997 Mr. James W. Morrison City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 -0989 Dear Mr. Morrison: Ralph Andersen & Associates is pleased to have the opportunity to submit this proposal for a Management Audit of the Finance Department to the City of El Segundo. This document is the technical proposal requested by the City for an Management Audit of the Finance Department. This document includes all of the information requested by the City. This proposal is submitted by Ralph Andersen & Associates, a California Corporation. The firm's main office is located at: Ralph Andersen & Associates 4240 Rocklin Road, Suite #11 Sacramento, California 95677 (916) 630 -4900 FAX (916) 630 -4911 As President /CEO of Ralph Andersen & Associates, Clayton. E. Brown is authorized to represent the firm. Should he be unavailable, Heather Renschler, Senior Vice President, is also authorized to represent Ralph Andersen & Associates. Sincerely, Clayton E. Brown President /CEO 0 146 J' a c r a m. n t o D a a s 4240 Ro(khn Road. suirr \vndx•r 1 i Rocklin. U 9 677 Phunr 416 /630 -4900 Fax 916 /630 -4911 E-mail raaFralphandrraen.(om Wr) hrtpJ /www.ralPharid(•r5en.rom Ralph Andersen & Associates 4240 Rocklin Road, Suite 11 Rocklin, California 95677 (916) 630 -4900 September 29, 1997 PROPOSAL TO CONDUCT AN MANAGEMENT AUDIT OF THE FINANCE DEPARTMENT CITY OF EL SEGUIVDO Sacramento ■ Dallas ■ Newport Beach P) 14 7 TABLE OF CONTENTS Section I — Introduction Background Issues Methodologies & Work Plan Project Schedule & Budget Qualifications & Staff References Why Select Ralph Andersen & Associates? 1 1 2 3 3 4 4 4 Section II — Study Objectives of Management Audit 7 Objectives 7 Section III — Scope and Nature of the Proposed Program 9 Scope 9 Work Plan 9 Section IV — Project Management 15 Ralph Andersen & Associates 15 Project Management 17 Section V — Assigned Personnel 19 Section VI — Contractor Capability and References 29 Section VII — Timing and Cost 31 Appendix A — Partial Listing of Past and Current Clients A -1 n 149 SECTION I — INTRODUCTION This section of the proposal to conduct a Management Audit of the Finance Department provides background information about the Department and the proposal project. This background information is meant to provide perspective for the balance of the proposal. Background The City of El Segundo is a General Law City that serves a resident population of 16,060. This population figure does not, however, reflect the size of the City organization because the City serves a much larger daytime population. The City is a full- service community with the exception of contracted services for refuse collection and animal control. Based on the recent award by the City to acquire a new financial management system, a management audit to improve Finance Department's overall use of staff and systems has been requested. Currently the Finance Department is staffed with 15.1 positions. At this time, a number of these positions are filled by temporary or part -time employees. With the introduction of the new financial management system, the management audit will evaluate the balance of the Finance Department's systems and the allocation of staff to the various duties and responsibilities. The Finance Department has two primary divisions (1) administra- tive and (2) accounting. The Management Audit will also review the duties and staff assigned to each division to ensure that there is no overlap of duties. The Finance Department's Administrative Division is responsible for providing City officials and City Staff with financial support services required to achieve their program goals effectively, and to plan, develop, direct and control the fiscal systems, in accordance with legal, operational and management information requirements. The overall responsibility of the Administrative Division includes the following areas: 1 0 140 Introduction • Business License • Payroll Services • Accounts Payable • Accounts Receivable • Water Billing Services • Purchasing • Data Processing • Budgeting and Cashiering. The Finance Department's Accounting Division is responsible for providing an effective general and budgetary accounting system and for performing fiscal accounting and reporting tasks to meet City, State and Federal requirements. In addition, it is the responsibility of the division to provide the following: • Budget and financial statement preparation • General ledger accounting • Payroll and benefit services • Accounts payable processing • Purchasing functions. The overall objectives of the Accounting Division are to develop and provide accurate, timely and efficient general and budgetary accounting services to the City Council, City Manager and Depart- ment Heads; to meet the accounting and reporting requirements of State and Federal agencies; to provide ongoing administration and the processing of payroll and benefits, the procurement of materi- als, supplies and services and the payment of City obligations. Issues The City has devoted considerable resources to improve the performance of the Finance Department including the recent award of a contract to acquire a new financial management system from Eden Systems. Significant effort has been placed by the City on the achievement of several goals and objectives for Fiscal Year 1997/98 which include: ■ Successfully convert the City's payroll system and begin conversion of core financial system components in general ledger, budgeting, accounts payable, and cash receipts. ■ Develop procedure manuals for the accounts payable, accounts receivable, utility billing, business license, benefits and budgeting functions. N r i �n Introduction ■ Continue cross training of City staff in all areas. ■ Conduct additional customer satisfaction surveys for key Finance Department functions. ■ Strive to maintain an average of 10 working days after month end to prepare accurate interim financial reports. Methodologies & Work Plan The technical plan for this assignment includes the application of a number of data collection and analytical methodologies, each of which have been successfully employed by Ralph Andersen & Associates in past projects. Our approach to the project, a description of the methodologies to be used, and the work plan to be followed are presented in the first section of the proposal. A common theme that runs throughout our discussion of the approach, methodologies and work plan to be conducted for this study is communication. Our experience has confirmed time and again the essential value of providing numerous means and opportunities for communication between the consultant team, city officials and all levels of city staff. The work plan as described was developed to address every one of the city's objectives for this project. Project Schedule & Budget We are prepared to begin work on the Management Audit of the Finance Department within two weeks of the signing of a contract. We anticipate completion of the study and presentation of the Final Report within 60 days from the start date based upon the work plan developed for this project. If this schedule presents practical problems for the City, we would be pleased to discuss a more appropriate timeline to meet El Segundo's needs. As presented in more detail in a later section of the proposal, our budget for this project totals $23,750, which is inclusive of all related expenses. 3 0 151 Introduction Qualifications & Staff Ralph Andersen & Associates has conducted organization and management studies for cities and other local public sector agencies for the past 25 years. The studies include city -wide organization and management projects as well as analyses of particular departments or services areas. This proposal also includes resumes of the firm's staff who will be involved in this study. The staff assigned to the El Segundo project have extensive experience and expertise both as local government managers and analysts, and as consultants to public sector agencies. References As requested, we have provided references for similar past and present projects conducted by Ralph Andersen & Associates. We strongly urge you to contact these or any other past clients to learn more about the quality and responsiveness of our work. Why Select Ralph Andersen & Associates? As this proposal will reflect, Ralph Andersen & Associates is the most qualified consulting firm to undertake a Management Audit for the City of El Segundo's Finance Department. Some of the most significant points to recognize about our firm include: ■ We have a verifiable, recent track record in performing directly related studies for municipalities and other units of local government in California, and across the United States ■ All project consulting staff, including the Project Manager and other senior members of the firm, will be directly, personally involved in the assignment and will not "disap- pear" after the contract is signed ■ The staff we will assign to this study are all experienced, capable consultants who have recent, direct involvement in similar consulting assignments ■ The methodologies and work plan proposed have been tailored to meet all of the City's objectives for this study. In addition, our overall approach to the project provides 4 t 5 1— Introduction a number of opportunities for communication between the consultants and city officials and staff to ensure that all of the organization's needs are adequately addressed during the project. (Page 6 blank) 0 153 SECTION II — STUDY OBJECTIVES OF THE MANAGEMENT AUDIT This section defines the objectives to be addressed by the Management Audit of the Finance Department. Objectives The objective for the Management Audit of the Finance Depart- ment identify opportunities to improve the Department's use of staff and systems. The study is timely in that the City has just awarded a contract to acquire a new financial management system. The City identified specific objectives for the Management Audit of the Finance Department. Simply speaking they are to: ■ Assess the organizational structure of the Department within the City of El Segundo; ■ Assess the appropriateness of functions under the Admin- istrative Division and the Accounting Division; ■ Analyze the current supervisory and management staff and their ability to provide technical assistance to staff, as well as, determine if their skills are those that will create and provide the appropriate level of leadership based on the technological changes underway; ■ Assess the skills of technical staff and their ability to provide the technical assistance required by uses in the current software, Eden Systems, Windows and Internet environments; ■ Review the use of temporary help or part -time positions in the Finance Department and determine the continued use or disuse of same; ■ Assess the appropriate staffing levels based on the identified functions; WA r 1, s4 Study Objectives of the Management Audit ■ Review the overall effectiveness and efficiency of the work environment; ■ Provide a summary of recommendations and implementa- tion time line. As defined by the City's objectives, the scope of study for the Management Audit of the Finance Department is intended to be comprehensive. The final product has been defined by the City to include: ■ A written evaluation and appropriate recommendations to improve the organization structure of the Finance Depart- ment; ■ A written assessment and appropriate recommendations regarding the staff skill sets; ■ A plan to implement recommendations with specific and measurable milestones; ■ A written report with recommendations and a plan for implementation including estimated costs. The timetable for this Management Study can be completed within 60 days of the award of contract to Ralph Andersen & Associates. 8 0 155 SECTION III - SCOPE AND NATURE OF THE PROPOSED PROGRAM This section describes the scope and nature of the proposed program and includes a detailed description of the work plan that will be used by Ralph Andersen & Associates in conducting the Management Audit of the Finance Department for the City of El Segundo. Scope The City intends that the scope of the Management Audit to be comprehensive. As is described in the work plan below, the consultant's approach is also intended to be comprehensive. The scope of this study will be such that the City can use the final report document as an action guide to making the needed improve- ments to its Finance Department. The final report will include all necessary background information, a description of the Department as it exists currently, an assessment and evaluation of services, organization structure, staff skill sets, specific improvement recommendations, and a plan to implement those recommenda- tions. Work Plan This section contains the work plan for the Management Audit of the Finance Department. The work plan is described briefly as a series of inter - related tasks. In general, the tasks are described in sequential order although some may be conducted concurrently. Task 1 — Study Initiation The study will be initiated by the consultants immediately upon receiving notification to proceed. The study initiation activities are described briefly below. Task 1.1— Study Initiation Meetings — The consultants will conduct a series of meetings to begin the study. First, they will meet with the City Manager. The purpose of this 0 0 1 5S Objective, Scope and Nature of Proposed Program meeting will be to review and confirm the scope of study, work plan, and timing of completion. In addition, the meeting will be used to review the specific problems regard- ing the operations of the Finance Department. In addition, the consultants will discuss the current organization, staffing, and operations of the Department. The purpose of this meeting will be to review the work plan, objectives, and timing of the study with the City Manager. Task 1.2 — Initial Meetings with Managers — The consultants will then meet with the Finance Director followed by meetings with key supervisors and managers (Assistant Finance Director, Accounting Manager and Information Systems Manager). Task 1.3 — Conduct Briefings For Department Staff — It is important that the consultants have an opportunity to meet with the Department staff as a group to brief them on the study and to respond to questions they may have. The City Manager should attend this meeting to introduce the consultants and to assist in responding to questions. Task 1.4 — Complete Survey Instruments And Question- naires — Following the briefing with Department employees, the consultants will distribute survey instruments and questionnaires for completion by employees. The survey instruments and questionnaires will include the following: ■ Organization Climate Survey —This survey is confi- dential and will be used by the consultants to assess the work environment in the Department. The survey will solicit the opinions of employees about a variety of organization climate factors including communications, supervision, customer services, and others. The survey will be completed by employees at the meeting and collected for analysis by the consultants. The results of the survey will be analyzed and reported as a group to protect the individual confidentiality of employees. ■ Operations Questionnaire — Each employee of the Finance Department will be asked to complete an operations questionnaire. The instrument will solicit information regarding reporting relationships, 10 0 157 Objective, Scope and Nature of Proposed Program work performed and workload, and resource needs. The completed questionnaires will be completed by employees and collected for review and use by the consultants. ■ Personal Profile Survey —The Department employ- ees will be asked to complete a personal profile survey. This survey will solicit information regard- ing the training and experience of employees. They will be asked to list information such as work experience by position, formal education, special- ized training completed, and similar information. In addition, they will be asked to list and describe specialized expertise they poses and to indicate whether it is used in their current job assignment. Task 2 — Data Collection The following describe the various data collection activities that will be performed by the consultants. Task 2.1— Data Collection Checklist — Immediately upon receiving notification to proceed the consultants will send the City a data collection checklist. This checklist will identify documents that should be collected by the City and sent to the consultants for review and use during the course of the study. The checklist will include such items as budgets, organization charts, organizational objectives, management reports, hardware and software application descriptions, services and service standards, job classifications, compensa- tion plan, and similar information. Task 2.2 — User Survey —The consultants will prepare a user survey for distribution by the City to the users of the Finance Department's services. The survey will be brief and designed to solicit information about the type of services used and the level of user satisfaction with the services provided. All of the City's departments and divisions will be asked to com- plete a user survey. The results of the user survey will be reviewed and analyzed by the consultants and included in the study report. Task 2.3 — Employee Interviews — The consultants will conduct individual interviews with each of the employees of 11 0 158 Objective, Scope and Nature of Proposed Program the Finance Department. The purpose of the interviews will be to review and confirm information provided by the employee in the operations questionnaire, organization climate survey, and personal profile. In addition, the interviews will be used to discuss organizational and opera- tions issues and to confirm work assignments and discuss workload, work methods, and other issues. Task 3 — Preliminary Assessment Upon completion of Task 2, the consultants will conduct a preliminary assessment of the Finance Department. The assess- ment will be completed within a few days of completion of the last activity in Task 2 and will be put in outline format in a memoran- dum report to the City Manager. The focus of the preliminary assessment will be two -fold. First, to identify any outstanding information needs and clarification of the organization, operations, and services of the Department. Second, the assessment will provide an opportunity for the consultants to convey their initial impressions of the Department and staff to the City Manager. The City Manager and consultants will meet to discuss the preliminary assessment and will use that discussion to make any needed adjustments in the focus of the study. Task 4 — Analysis The study includes several specific analyses that will be performed by the consultants. Each is described briefly below. Task 4.1 —Organization Climate Survey —The results of the organization climate survey will be analyzed by the consul- tants. The analysis will include the identification of positive, negative, and neutral factors effecting the work environment of the employees in the Department. The analysis and the results of the survey will be done on a Department -wide basis to protect the individual confidentiality of employees. Task 4.2 — User Survey — The results of the user survey will be reviewed and analyzed by the consultants. The survey results will provide an indication of the level of satisfaction of users with the services provided by the Department and also indicate areas where services can be expanded and improved. The survey will identify user views on various services offered by the Finance Department. 12 0 159 Objective, Scope and Nature of Proposed Program Task 4.3 — Organization Analysis — The consultants will analyze the organization structure of the Finance Department terms of internal organization and location within the overall City organization. The analysis will identify alternatives and evaluate each. Task 4.4 — Workload And Staffing Analysis — The consul- tants will assess the workload for each element of the Department's service and make comparisons with the staffing assigned to perform the work. The purpose of this analysis is to make a determination of the adequacy of staffing (number and type or job classification) compared to current workload. Task 4.5 — Employee Skill Set Evaluation — The consultants will conduct an evaluation of the Division's employees skill sets. The evaluation will be done based upon a comparison of the hardware and software in place and the skills of employees in using those resources to provide needed services to the users. The results of this evaluation will include an identification of specific skill set deficiencies and the type and amount of training that may be required for each individual. Task 4.6 — Management Analysis — This analysis will review and assess the management and supervisory methods used in the internal operations of the Department. The analysis will identify good practices as well as those that need improve- ment. Task 5 — Prepare /Review Draft Final Report The results of the Management Audit of the Finance Department will be included in a draft final report. The report will include: ■ Appropriate background information regarding the study scope and objectives; ■ A profile of the Department as it exists currently; ■ The results of the organization climate survey; ■ The results of the user survey; 13 P 160 Objective, Scope and Nature of Proposed Program ■ The results of the detailed analysis expressed as findings and observations; ■ Specific recommendations for improvement; ■ A plan for implementation including specific and measurable milestones and estimates of costs. The draft final report will be a written report five copies of which will be provided to the City in advance of a meeting with the consultants to discuss the report. Task 6 — Prepare /Review Final Report After completion of the review of the draft final report, the consultants will make any revisions and conduct any additional analysis that may be necessary. Upon completion of those activities the consultants will prepare a final report. The final report will include all of the information from the draft and, in addition, will include an executive summary. The consultants will meet with the City to discuss the final report and will provide ten copies of the final report in advance of the meeting to discuss it. In addition, an unbound, copy ready, version of the final report will be provided to the City so that it may be copied and distributed to all of the members of the Finance Department staff. 14 0 H1 SECTION IV — PROJECT MANAGEMENT This section provides background information on Ralph Andersen & Associates and the proposed management structure for the Management Audit of the Finance Department. Ralph Andersen & Associates Ralph Andersen & Associates has been providing practical, respon- sive executive search and management consulting services to the local public sector and related industries since 1972. With each new assignment, we earn our reputation as the nation's premier local government consulting organization. Overview of the Firm Ralph Andersen & Associates serves a nationwide clientele through offices in Sacramento, Newport Beach, and Dallas. A multi - disciplined, full - service local government consulting organization, Ralph Andersen & Associates is dedicated to helping our clients improve operating efficiency and organizational effectiveness. Our national staff of professionals and support staff includes acknowledged leaders in their respective fields. Supplementing their extensive consulting backgrounds, our senior staff all have personal, hands -on executive experience in the operation of public agencies and private businesses. The major services of the firm are briefly profiled below. 15 n�� Project Management Executive Search The quality of an organization's leadership is the single most important determinate of its success. The executive search con- sultants of Ralph Andersen & Associates are adept at helping clients identify and select the right person for the right job at the right time. Our thorough search process begins with a careful assessment of the client's needs, proceeds through an extensive recruitment program, and concludes with the referral of a top quality candidate field. Resource Management Our clients use the results of resource management studies to make a multitude of day -to -day operating and financial decisions. They do so with the confidence that the analysis is thorough, the results are accurate and the recommendations are technically sound. Resource management assignments include a full range of organi- zation and management evaluations, productivity improvement studies, fiscal and economic impact assessments, revenue enhance- ment programs and systems and procedures reviews. Personnel Management Employees are an organization's most important asset. They are also one of your most significant cost items. Ralph Andersen & Associates offers comprehensive personnel management services including the design and installation of job evaluation systems and pay plans, development of management compensation programs, the analysis of benefit plans, preparation of policies and proce- dures, and the installation of employee performance appraisal systems. Our consulting process emphasizes meaningful employee involvement, consensus building, and thorough technical training of client staff. Training & Development Ralph Andersen & Associates offers focused, practical training and development programs designed to improve skills and enhance productivity. Seminars, which range from one to three days, cover the full spectrum of contemporary management topics. Classes are limited in size to permit close interaction between instructors and 16 0 163 Project Management participants. All rely heavily on real -world case study techniques. Custom designed, on -site training is also available. Project Management Because of the narrow scope of study and the limited time frame in which to complete it, the project management structure for the Management Audit of the Finance Department is straight - forward. The project team will consist of Clay Brown, President /CEO of Ralph Andersen & Associates, Heather Renschler, Senior Vice President, Ralph Freedman, Principal Consultant and Terry Evans, Special Consultant. The roles of each consultant are briefly described below. ■ Clay Brown will serve as project manager and lead consultant. He will have the primary responsibility for the project including scheduling, quality control, and report preparation. As lead consultant, he will be involved in all aspects of the study including the development of the survey instruments, analysis of the survey results, data collection, analysis, and report preparation and review. ■ Heather Renschler will serve as lead consultant. She will have the secondary responsibility for the project and be involved in scheduling, quality control, and report prepa- ration. As lead consultant, she will be involved in all aspects of the study including the development of the survey instruments, analysis of the survey results, data collection, analysis, and report preparation and review. Ms. Renschler will also be involved in the assessment of employee skill set evaluation. ■ Ralph Freedman will serve as consultant and will assist in the project as needed on interviewing and the analysis of functions and tasks performed by the Finance Depart- ment. Mr. Freedman may also be involved in the assess- ment of employee skill set evaluation. ■ Terry Evans is a technical expert in information resources. He will be involved with Mr. Brown and Ms. Renschler in various aspects of the data collection, analysis and report preparation and presentation. Because of his expertise in information technology, Mr. Evans will have a primary role in employee skill set evaluation. 17 0 164 Project Management Typical projects conducted by Ralph Andersen & Associates include both written and verbal status reports. Because of the limited time -frame for completion of the study and the heavy on- site involvement of the consultants, status reporting will be done verbally as a part of the study process. IN n 'F� SECTION V - ASSIGNED PERSONNEL This section includes information about the consultants that will conduct the Management Audit of the Finance Department. The consultants that will conduct the project have a combination of consulting and local government management experience. Their experience also includes technical expertise in information systems management and all aspects of organization and management analysis including dealing effectively with the most sensitive organizational and personnel issues. Resumes describing the qualifications and experience of the consultant team are provided on the following pages. These resumes include descriptions of past assignments. 19 (Page 20 blank) 0 166 Clayton E. Brown President /CEO Mr. Brown is President /CEO of Ralph Andersen & Associates and has more than twenty-five years of experience in local govern- ment management and consulting. In addition to directing a wide range of projects in all of the firm's areas of service, he participates directly as a project manager and lead consultant on the most sensitive organization and management studies. Since joining Ralph Andersen & Associates in 1980, Mr. Brown has conducted a large number of organization and management studies involving every area of local government services. These studies have been conducted for large, medium and small agencies in both rural and urban environments. His experience includes conducting analysis of organization structure, workload and staffing, service delivery systems, productivity improvement, cost reduction, resource redeployment, and the development of administrative and manage- ment systems. Frequently, the studies conducted by Mr. Brown involve organizationally sensitive issues that require broad knowl- edge of local government services and the ability to assess difficult problems in a straight - forward yet tactful way. He is experienced in these types of situations and also is experienced in working effectively with elected officials, appointed executives, department managers and supervisors, and employees at all levels. Examples of the type of consulting assignments conducted by Mr. Brown are described briefly below. For each of the projects listed, he served as project manager and lead consultant. ■ Special analysis of a major information systems applica- tion for the City of Anaheim Utilities Department. The focus of the study was upon the identification of key decision points and decision responsibility for an ineffec- tive application. ■ Performance audits for the City of Brea involving the City Manager's Office, City Clerk, Police, Development Services, and Community Services Departments. On each of these audits Mr. Brown worked directly with a Commit- tee of the City Council. 21 � 107 Assigned Personnel ■ Management audits and technical assistance for the City of Redondo Beach in its Police, Planning and Community Development, and Recreation and Community Services Departments. ■ Analysis of the cost - benefit of contracting compared to in- house services for planning, engineering and building inspection functions for the City of Palos Verdes Estates. ■ Consolidation studies for fire and emergency medical services involving the Beach Cities (Hermosa Beach, Manhattan Beach, and Redondo Beach) and in other study, the Cities of Los Altos, Mountain View, and Palo Alto. ■ Organization and management studies involving troubled law enforcement agencies in Long Beach, Riverside, San Bernardino, Cherry Hills Village, Colorado, and Grand Forks, North Dakota are illustrative of highly sensitive assignments. Mr. Brown developed the firm's organization climate survey instrument and has used variations of it to assess organization climate in a large number of local government organizations. He has also developed user surveys for a variety of local government services. Mr. Brown worked directly in local government before joining Ralph Andersen & Associates. He worked for the Cities of Austin, Texas and Phoenix, Arizona as an administrative intern and assistant and subsequently, worked for the Cities of Palo Alto and Pleasanton. In Palo Alto he served as Deputy City Manager and Budget Director and in Pleasanton, he served as City Manger. Mr. Brown received his bachelor's degree in public administration from the University of North Dakota and his master's degree from the University of Texas, at Austin. 22 0 1 6 8 Heather Renschler Senior Vice President Ms. Renschler is a Senior Vice President of Ralph Andersen & Associates and responsible for the general administration of the firm as well as overseeing financial and support services. She has been a member of the Board of Directors since joining the firm in 1985. Over the past thirteen years, she has been involved in the managerial aspects of financial systems and procedures and has worked with a variety of clients with diverse financial and organiza- tional needs. In addition to her administrative and support roles, Ms. Renschler has participated in a wide range of consulting projects and is often part of a project team involving sensitive and complex issues. The following demonstrates the breadth of her experience: ■ Project team member for the current management audit underway for the City of Henderson, Nevada which involves review of the Finance Department, City Manager's Office, Parks & Recreation and Economic Development. ■ Served as a team member for the staffing needs analysis study for the City of Hickory, North Carolina related to the documentation of major financial processes in the Finance Department. ■ Project consulting and analysis for the City and County of San Francisco on classification and compensation issues, including review of internal salary relationships. ■ Project consulting assistance for an organization review of support operations for the State Attorney's Office, including a review of the operations, structure, workload and staffing in Peoria County, Illinois. ■ Assisted on the development of a computer model for the City of El Centro, California, to identify the cost of services provided by the city and to set appropriate user fees based on a cost - recovery policy. 23 0 36� Assigned Personnel ■ Project consulting and analysis for an organization and management review of the administrative systems and procedures for a large West Coast law firm. ■ Evaluation and research of legal software applications available for government entities including the designing the requirements for customizing software. ■ Assignment to the project team regarding the develop- ment of computerized models for microcomputer applica- tions. Ms. Renschler's extensive professional background also includes five years in the field of public accounting as a staff accountant, which involved audits of local government agencies, school districts and private organizations. Her broad range of experience also encompasses accounting for a non - profit agency in the health care industry. During her high school years, she was awarded the Max Davis Award for Outstanding Scholastic Achievement and was also honored as Outstanding Student of the Decade for the 1970's. Ms. Renschler attended the University of Toledo, Ohio and majored in accounting and journalism. Ms. Renschler is continuing her education at University of San Francisco in the area of Public Administration. 24 Ralph Freedman Principal Consultant Mr. Freedman, Principal Consultant with Ralph Andersen & Associates, has more than nineteen years of experience in local government management and consulting. During Mr. Freedman's years as a public administrator, he was involved in the reorganiza- tion and operational analyses of all facets of local government, including development of public /private partnerships. Prior to entering the public sector, Mr. Freedman conducted operational analyses for several companies in the private sector. Mr. Freedman's experience in local government management includes the administration of municipalities that range from tourist /resort communities to communities impacted by energy development, to a community with a major state university, to communities developing major commercial, residential, and industrial developments. His experience in these settings has resulted in the analysis of all departmental functions, including staffing, improving customer service delivery, customer and intergovernmental relations, reductions of costs, and intergovern- mental purchasing. His ability to work closely with elected officials and staff is reflected by the accomplishments and progress that each municipality has achieved during his tenure. Examples of Mr. Freedman's relevant experiences are as follows: ■ Town of Durham, New Hampshire, negotiated the admin- istrative takeover of the University of New Hampshire Fire Department, resulting in the reduction in turnover and expenditures by twenty -five percent; prepared consoli- dation study of the City's and the University of New Hampshire's Police Departments. ■ City of American Canyon, California, comparative analyses between the City's Public Works and Community Services Departments' costs and the cost of contracting out these services; prepared cost analysis for alternative labor expenditures for all City Departments. ■ City of Seaside, California, cost benefit analyses between various uses of redevelopment properties in the City's Redevelopment Project Area. 25 0 l 71 Assigned Personnel ■ Town of Parachute, Colorado, organizational analysis of staffing, expenditures, and debt service requirements due to this community's growth from synthetic fuel develop- ment; recreational needs analysis, both capital and operational, in a recreation district service plan. ■ City of Whitefish, Montana, development of a tax incre- ment plan which identified $20 million in alternatives in public improvements, and operational expenditures for this resort/tourist community. Mr. Freedman has served as a City Manager /Town Administrator in American Canyon, California; Durham, New Hampshire; Whitefish, Montana; and Parachute, Colorado. In addition, he served as the Redevelopment Agency Director and the Chief of Economic Development for Seaside, California, which is located on the Monterey Peninsula. Mr. Freedman obtained his Bachelor's degree in political science from Washington University in St. Louis, and his Master's degree in public administration from New York University in New York City. 26 Terry Evans Special Consultant Mr. Evans is Manager of the Office Systems Division in the Long Beach Information Services Bureau and has over 26 years of experience in the information services and over 24 years experience in local government. His expertise includes managing a full range of mainframe and microcomputer based activities including application programming and development, user training, and systems management. Mr. Evans was hired by the City of Long Beach in 1971 as a computer programmer. In 1978 he became the project leader for the City's Payroll /Personnel system. Mr. Evans was named Data Center Manager in 1983, responsible for the mainframe and mid- range computer hardware operations for the City. He was then promoted to the position of Automated Systems Officer in 1984, responsible for all mainframe application systems in the City. In 1985 he was appointed to a newly created position of Manager of Desktop Computing, which was established to create an infrastruc- ture for desktop and end -user computing at the City. Mr. Evans is still the manager of this Division, which is responsible for over 1,400 personal computers, 30 local area networks, and over 2,000 end - users. Over the last year Mr. Evans has also been the responsible manager for the development of the City's Internet Web Site. His Division has also expanded to also be responsible for the management of the City's extensive Geographic Information System (GIS). He currently manages a staff of 15 with a budget of over $3 million. In his position as Manager of Desktop Computing he has been directly responsible for: ■ Establishing standards for desktop hardware and software ■ Establishing the City's Home Page and Web Site for the Internet ■ Developing and implementing the Local Area Network Standard (Novell) for the City ■ Developing a 5 year long -range plan for hardware and software acquisition and replacement 27 0 173 Assigned Personnel ■ Establishing a Computer Aided Graphics function for the entire City ■ Establishing an in -house personal computer training program for City employees. Mr. Evans has also been involved in a number of consulting projects for local government agencies in the Southern California area. Some of his most recent assignments are described below. ■ MIS operational and management review for the City of Rancho Mirage. This study focused on an analysis of the organizational structure and a review of the state of Information Services at the City. On this project he worked directly with the City Manager, Director of Administrative Services, and the Information Services Manager. • MIS audit for the City of Simi Valley involving the Director of General Services. This audit focused directly on employee skills assessment and organizational duties and responsibilities. ■ Consulting with the City of Rancho Mirage to develop a plan to completely replace all computing equipment at the City. This engagement also included consulting for the replacement of the City's Finance System. Worked with the City to develop the needs assessment, assisted in the development of the RFP, vendor selection, and contract negotiation. The final recommendation for this system was for the use of Pentamation software running on a HP 9000 platform in a local area network environment. In this project, Mr. Evans worked directly with the Adminis- trative Services Director and Information Services Manag- er. This project also required several presentations to be made in front of the City Council. Mr. Evans received his Bachelor of Science in Business Administra- tion from California State University at Long Beach. 28 0 1 i 11 SECTION VI — CONTRACTOR CAPABILITY AND REFERENCES This section provides a brief description of past projects complet- ed by Ralph Andersen & Associates. The past projects are meant to illustrate the capability of the firm and the subcontractor. Contact persons are provided and the City is urged to contact them for first hand information about the professional capabilities of Ralph Andersen & Associates. ■ City of Rancho Mirage — MIS operational and manage- ment review for the City of Rancho Mirage conducted by Terry Evans. This study focused on an analysis of the organizational structure and a review of the state of Information Services at the City. On this project he worked directly with the City Manager, Director of Administrative Services, and the Information Services Manager. Contact: Mr. Patrick Pratt, City Manager (619) 324 -4511. ■ City of Rancho Mirage — This consulting assignment was performed by Terry Evans and focused on the devel- opment of a plan to completely replace all computing equipment at the City. This engagement also included consulting for the replacement of the City's Finance System. Mr. Evans worked with the City to develop the needs assessment, assisted in the development of the RFP, vendor selection, and contract negotiation. The final recommendation for this system was for the use of Pentamation software running on a HP 9000 platform in a local area network environment. In this project, Mr. Evans worked directly with the Administrative Services Director and Information Services Manager. This project also required several presentations to be made in front of the City Council. Contact: Mr. Patrick Pratt, City Manag- er (619) 324 -4511. 29 n 1 1 Jr, Contractor Capability and References ■ City of Simi Valley — As part of a joint effort, Ralph Andersen & Associates and Terry Evans performed an Organizational Analysis of MIS Division which provides support services to the Finance Department and other City functions. This audit focused directly on employee skills assessment and organizational duties and responsibili- ties. Contact: Ms. Laura Herron, Assistant City Manager (805) 583 -6700. ■ City of Foster City — Ralph Andersen & Associates per- formed an organizational assessment of the City's Finance Department with particular emphasis on staffing, supervi- sion, and training. In addition, the firm conducted organizational analysis of the City's Public Works, Parks and Recreation, Fire and Clerical series. Contact: Ms. Maribeth Kushon, Human Resources Manager, (415) 349- 1200. ■ City of Brea — Ralph Andersen & Associates has conduct- ed a number of organizational analysis and fiscal analysis projects for the City of Brea, including: Police Depart- ment, Department of Development Services, Department of Community Services; City Clerk's Office; Executive Offices; and, fiscal impact analysis of new development. Contact: Tim O'Donnell, Assistant City Manager, (714) 990 -7770. ■ City of Arlington, Texas — Ralph Andersen & Associates has conducted a number of organization and management consulting assignments for this city. They included a re- source utilization study of the police department, analysis of the administrative functions of the fire department, an analysis of the visitor's and convention bureau, and others. Contact: Mr. Chuck Kiefer, Deputy City Manager, (817) 459 -6106. 30 0 176 SECTION VH - TIMING AND COST Timing and cost are important considerations in selecting management consultants. For this project the timing and costs are described below. If desired, the timeframe, work plan and cost can be revised to meet the requirements of the City of El Segundo. Timing Ralph Andersen & Associates will complete the Management Audit of the Finance Department in approximately 60 days from the date of the first meeting with the City Manager. Cost Ralph Andersen & Associates will conduct the Management Audit of the Finance Department for the City of El Segundo for a fixed professional service fee of $23,750. This fixed fee for professional services includes all of the time of all consultant staff as required. This price includes all expenses that may be incurred by Ralph Andersen & Associates in the execution of this contract. 31 0 177 Appendix A Partial Listing of Past and Current Clients A -1 0 )" PARTIAL LISTING OF PAST AND CURRENT CLIENTS ABC Unified School District, California Abilene, Texas AC Transit, Califomia ACTEB ACAP ACWA/foint Powers Insurance Authority, Califomia Ada, Oklahoma Addison, Texas Agoura Hills, Califomia AKT Development Corporation Alabama Human Resources Department Alameda, Califomia Alameda -Contra Costa Health Systems Agency, Califomia Alameda County, Califomia Alameda County Housing Authority, California Alameda County Flood Control, California Alameda County Manpower, California Alameda County Water District /Union Sanitary District Alameda Police Department, Califomia Alameda Public Works Agency, Califomia Albany, California College of the Albemarle, North Carolina Albuquerque, New Mexico Alhambra, California Allegheny Properties and Homan Development Co. Altus, Oklahoma Alvin, Texas Amador County, Califomia American Canyon, California American Institute of Professional Geologists American Planning Association, Sacramento Chapter, Califomia A -3 American River Fire Protection District, Califomia Anaheim, Califomia Anaheim Convention Center, California Anaheim Union High School District, Califomia Analy Union High School, Califomia Anderson, Califomia Apache function, Arizona Aptos /La Selva Fire Departmem Califomia Arcadia, Califomia Arcata Associates, Inc. Ardmore, Oklahoma Arlington, Texas Arlington Chamber of Commence Arthur Young & Company Aravada, Colorado Associated Building Industry Association of California Water Agencies Association of Regional Center Agencies, Califomia Atascadero, Califomia Atwater, California Aurora, Colorado Austin, Texas Avalon, Califomia Azusa, California Bakersfield, Califomia The Baldwin Company Baldwin Park, California Batik of America Banning, Califomia Barstow, Califomia Village of Bartlett, Illinois Bav Area Air Quality Management District, Califomia Bedford, Texas Bell, California Bellaire, Texas Bellevue, Washington Belmont, Califomia 1, 1 T `' Partial Listing of Past and Current Clients Belmont County Water District, California Benicia, Califomia Berkeley, Califomia Beverly Hills, Califomia Big Bear Lake, Califomia Billings, Montana Bishop, Califomia Blue Valley Recreation Commission, Kansas Blythe, Califomia Board of Equalization, State of Califomia Bodega Harbour Homeowner's Association Bookman - Edmonton Engineering Inc. Booz Allen & Hamilton, Inc. Bothell, Washington Boulder, Colorado Bowling Green, Kentucky Brea, California Brentwood California Brighton, Colorado Brisbane, Califomia Bryan, Texas Buena Parr Califomia Bullhead City, Arizona Bullocks /May Company Burbank, Califomia Burke, Darracq & Vincent Burleson, Texas Butte County, Califomia Butte County Office of Education, Califomia Housing Authority of the County of Butte, Califomia Butte County Mental Health Department, Alcohol and Drug Division, Califomia Caldwell Community College & Technical Institute, Texas Califomia Association of Health Facilities Califomia Association of Sanitation Agencies California Association of School Business Officials Califomia Board of Nursing California Builders Council Califomia City, Califomia Califomia Council of Civil Engineers & Land Surveyors California Debt Advisory Commission California Department of Justice California Farm Equipment Show California Fama Water Coalition California Journal California Legislature California Municipal Insurance Authority Califomia Municipal Treasurers Association Califomia Municipal Utilities Association Califomia- Nevada Community Action Association California Parks & Recreation Society Califomia Research Califomia School Boards Association California School Employees Association California Society of Municipal Finance Officers California Special Districts Association California State Employees Association Califomia State Assembly California, State of Calistoga, California Camarillo, Califomia Cambria Community Services District, Califomia Cambrian School District, Califomia Cameron Park Community Services District, Califomia Campbell, Califomia Campus Commons Park Corporation Cape Fear Community College, Texas Capistrano Valley Water District, Califomia Capitol Area Development Authority Capitola, Califomia Carlsbad, Califomia Carmel Area Wastewater District, California Carmel -by -the -Sea, Califomia Carrollton, Texas Carson, Califomia Cara Grande, Arizona A -4 n loo Partial Listing of Past and Current Clients Castras Municipal Water District; California Casper, Wyoming Catawba Malley Community College, North Carolina Cathedral City, California Cedar Falls, Iowa Cedar Hill, Texas Cedar Parr Texas Center Unified School District Central Contra Costa Sanitary Distric4 California Central Fine Protection District, California Central Piedmont Community College, North Carolina Centre City Development Corporation, California CH,M Hill Chandler, Arizona Charlotte - Mecklenburg Schools, North Carolina Cheny Hills, Village, Colorado Chevron U.S.A. Products Company Cheyenne, Wyoming Chico, California Chino, California Chino Basin Municipal Water District, California Chino Hills, California Chino Valley Independent Fire District, California Chula Vista, California Churchill County School District, Nevada Cincinnati, Ohio Citrus Heights Incorporation Project, California Civic Association of Rio Linda /Elvena, California Clallam County, Washington Claremont; California Clark County, Washington Clark County Health District; Nevada Clark County Public Transportation (C- Tran), Washington Clarksburg Ranch Investors Clayton, California Clearlake Oaks Water District, California Clearwater, Florida A -5 Cloverdale, California Clovis, California Clovis Unified School District, California Club Tahoe Resort Owners Association Coachella, California Coast Community College District, California Coffeyville, Kansas Coker -Ewing College Station, Texas Collier County, Florida Collier County Schools, Florida The Colony, Texas Colorado Intergovernmental Risk Sharing Agency Colorado Springs, Colorado Colton, California Colusa County, California Commerce, California Commerce City, Colorado Community Services Agency, Nevada Compton, California Concord California Conejo Recreation and Park District, California Contra Costa Community College District, California Contra Costa County, California Contra Costa County Municipal Risk Management Insurance Authority, California Contra Costa Water District, California Coos Bay, Oregon Coppell, Texas Corcoran, California Coronado, California Corte Madera, California Costa Mesa, California Cotati, California Counn, Supervisors Association of California Covina, California Craig Colorado Crane Elementary School District, Arizona Crown Development Corporation of Kings County, California Cucamonga County Water District, California 0 181 Partial Listing of Past and Current Clients Culver City, California Cupertino, California Cypress, California Dallas, Texas Dallas Area Rapid Transi4 Texas Dallas County Park Cities Municipal Utility District, Texas Dame Construction Company Dana Point; California Dayton, Ohio Davis, California Decatur, Illinois Del Mar Fair Grounds, California Del Rio, Texas Delta Diablo Sanitation District, California Des Moines, Iowa Desoto, Texas Development Corporation of Synder, Inc. Dixon, California Dodge City, Kansas Douglas County, Nevada Downey, California Dublin -San Ramon Services District, California Dukes -Dukes & Associates Durango, Colorado East Bay Dischargers Authority, California East Bay Municipal Utility District, Califomia East Bay Regional Park District, California East Lansing Michigan East Palo Alto, California East Yolo Community Services District, California El Centro, California El Centro Elementary School District, California El Cerrito, California El Dorado County, California El Dorado Hills Development Company El Dorado Hills Investors, Inc. El Dorado Irrigation District, California El Monte, California El Paso, Texas El Paso Water Utilities Public Service Board, Texas El Segundo, California A -6 Elk Grove Civic League, California Eloy, Arizona Emerald Peoples Utility District Emeryville, California Encinitas, California Encinitas Fire Protection District, California Enid Oklahoma Erickson Lumber Company Escondido, California Eugene Jacobs Law Offices Eugene, Oregon Eureka, California Housing Authorities of the City of Eureka and County of Humboldt, California Evanston, Illinois Everett, Washington F.I.A. Associates Fair Oaks Water District, California Fairfield, California Fairfield- Suisun Sewer District, California Fayetteville, North Carolina Fayetteville Technical Community College, North Carolina Federal Way, Washington Fieldman, Rolapp & Associates Filbnore, California Flower Mound, Texas Folrom, California Fontana, California Fort Bragg Unified School District, California Fort Vancouver Regional Library, Washington Fort Worth, Texas Fortuna, California Foster City, California Fountain Valley, California Fremont, California Fresno, California Fresno City and County Housing Authority, California Fresno County, California Fresno Economic Development Corporation Friendswood, Texas Fulbright & Jaworski, Texas Fullerton, California Gainesville, Texas Gainesville, Florida n 182 Partial Listing of Past and Current Clients a ■ ■ Gallup - McKinley County Public Schools, New Mexico Galt, California Galveston, Texas Garland, Texas Garvin Law Office, Texas Gilben; Arizona Gilroy Police Deparrrnent, Califomia Glenbard Wastewater Authority, Illinois Glendale, Arizona Glendale Unified School District — Glendale Com. School District Arizona Glendorg Califomia Glen Ellyn, Illinois Glenn - Colusa Irrigation District, Califomia Glenn County, California Golden 1 Credit Union Golden, Colorado Golden Empire Health Systems Agency Golden Gate University, Califomia Grand Forks, North Dakota Grand Island, Nebraska Grand Junction, Colorado Grand Prairie, Texas Grants Pass, Oregon Grapevine, Texas Grass Valley, Califomia Great Falls, Montana Greater Vallejo Recreation District, California Greenwood Village, Colorado Gresham, Oregon Greensboro, North Carolina Groveland Community Services District Grover Beach, Califomia Grover City, Califomia Guadalupe - Blanco River Authority, Texas Guilford Technical Community College, North Carolina Half Moon Bay, Califomia Hanford, Califomia Harrison County, Texas Hayward Califomia Hays, Texas Healdsburg Union Elementary and High School Districts, Califomia Helix Water District Califomia A -7 Hemet, California Henderson, Nevada Hercules, California Hickory, North Carolina Highland Park, Texas Highland Village, Texas Hillsboro, Oregon Holliman, Hackard & Taylor Hollister, California Houston- Galveston Area Council Huntington Beach, California Hurst, Texas Imperial County, California Imperial Irrigation District, Califomia Imperial Valley Coordinated Housing Authority, Califomia Incline Village General Improvement District, Nevada Indian Wells, California Indio, Califomia Inglewood Califomia Inland Area Personnel Management Association buemational City Management Association Irvine, Califomia Irving Texas Irwindale, Califomia Jackson, Mississippi Jackson, Wyoming Jackson Municipal Airpot Authority, Mississippi Jones & Stokes Jones, Hall, Hill &White Junior Statesmen Justice & Associates K G. Land Corporation Kalil Associates Kalamazoo, Michigan Keamy, Nebraska Kenai Peninsula Borough, Alaska Kern Community College District, Califomia Kern County, Califomia Kern County Water Agency, California Kerrville, Texas King City, California Kings County, Califomia Kingsville, Texas Kinston, North Carolina La Mesa, California n Q Partial Listing of Past and Current Clients La Palma, Califomia Longview, Texas La Plata County, Colorado Longview, Washington La Pone, Texas Longview Economic Development La Puente, California Corporation, TX La Verne, Califomia Los Alamitos, Califomia Lafayette, California Los Alamos County, New Mexico Laguna Management Institute Los Alamos Public Schools, New Laguna Niguel, California Mexico Lake County, Califomia Los Altos, California Lake Elsinore, Califomia Los Angeles Area Chamber of Lake Havasu, Arizona Commence, Califomia Lake Tahoe Unified School District; Los Angeles, Califomia Califomia Los Angeles Community Lake Wildwood (Homeowner's Redevelopment Agency, Association), Califomia Califomia Lakeland, Florida Los Angeles County Bar Lakewood Colorado Association, California Lancaster, California Los Angeles County, Califomia Lancaster, Texas Los Angeles County Fire Lane County, Oregon Department, Califomia Lane Transit District, Oregon Los Angeles County Office of Larimer County, Colorado Education, Califomia Las Vegas, Nevada Los Angeles County Superintendent Las Vegas Housing Authority, of Schools, Califomia Nevada Los Angeles County Transportation Las Vegas Metropolitan Police Commission, Califomia Department, Nevada Los Angeles Teachers' Credit Union Lathrop, California Los Angeles Unified School District, La Quinta, Califomia California Lawndale, California Los Banos, Califomia Lawton, Oklahoma Los Gatos, Califomia League of Califomia Cities Los Lomitas Elementary School League of Oregon Cities District, California Lee Sammis Company Los Medanos Community Hospital Legislative Analyst, State of Lubbock, Texas Califomia Lynwood, Califomia Leisure World /Laguna Hills, Madera, California Califomia Mammoth Lakes, California Lemoore, Califomia Mammoth Lakes Fire Protection Lenoir County - City of Kinston District, California Airport Commission, North Manhattan Beach, California Carolina Manteca, Califomia Lexington, Massachusetts Maricopa County, Arizona Liberty, Missouri Marin County Housing Authority, Lincoln, Califomia Califomia Lincoln Property Company Marin Municipal Water District, Littleton, Colorado Califomia Livermore, Califomia Marin County Redevelopment Lodi, Califomia Agency, Califomia Lorna Linda, Califomia Marin Municipal Water District, Lombard, Illinois California Long Beach, California Market Lubbock, Inc. Longmont, Colorado FEW 0 18 ? Partial Listing of Past and Current Clients Martin Community College, North Carolina Martinez, Califomia Marysville, Califomia McDonnell Douglas McDonough Holland & Allen McKinney, Texas McLennan Community College, Texas Medic Alen Foundation Intemational Menlo Park, Califomia Menlo Park Fire Protection District, Califomia Merced Irrigation District; Califomia Mesa County, Colorado Mesquite, Texas Metropolitan -Dade County, Florida Metropolitan Exposition - Recreation Commission, Oregon Metropolitan Water District of Southem Califomia Mid County Fire Protection District, Califomia Midlothian, Texas Midpeninsula Regional Open Space District Millbrae, California Milpitas, California Mineral Wells, Texas Mission Viejo Company Missouri City, Texas Modesto, Califomia Modesto Irrigation District, Califomia Modoc County, Califomia Mojave County Formation Review Commission, Califomia Mono County, Califomia Mono County LAFCO, Califomia Mono County Transportation Commission, Califomia Monrovia, Califomia Montclair, Califomia Monte Sereno, Califomia Monte Vista Water District Montebello, Califomia Monterey, Califomia Monterey County, Califomia Monterey County Housing Authority, Califomia Monterey Park, Califomia Monterey Peninsula Water Management District; Califomia Monterey Regional Water Pollution Control Agency, Califomia Moorpark, Califomia Moore, Oklahoma Morgan Hill, Califomia Morton & Pitalo Mountain House Community Services District, Califomia Mountain View, Califomia Multnomah County, Oregon Municipal Finance Officers Association Munster, Indiana Napa County, California Naperville, Illinois Naperville Public Libraries, Illinois Naples, Florida Natchitoches Parish School Board, Louisiana National City, Califomia National League of Cities National Recreation & Park Association Natividad Medical Center Natoma Station, Califomia Natomas Company Natomas Unified School District, Califomia Needles, Califomia Nevada County, Califomia Nevada Irrigation District Nevada, State of Newport Beach, Califomia Nolte- Crocker Land Company Norco, California Norman, Oklahoma North Central Texas Council of Govemments North County Fire North Dakota Insurance Reserve Fund North Natomas Business Property Owners Quadrant North Richland Hills, Texas Northern California Power Agency Nortliglenn, Colorado Novato, Califomia Novato Redevelopment Agency, Califomia Oklahoma Municipal Power Authoritv Q 1 o .e r v Partial Listing of Past and Current Clients Oakland California Oakland Housing Authority, California Oakland Port Authority, California Yllage of Oak Park, Illinois Oakview Sanitary District, California Oceanside, California Odessa, Texas Ogden, Utah State of Ohio — Department of Administrative Services Ojai, California Oklahoma City, Oklahoma Olathe, Kansas Old Lodi High School Foundation, California Olivenhain Municipal Water District, California Olympia Washington Ontario, California Orange, California Orange County, California Orange County, Florida Orange County Department of Education, California Orange County Division, California League of Cities Orange County Law Library, California Orange County Water District, California Oregon City, Oregon Oregon State Bar Oregon State Courts Oro Loma Sanitary District, California Oroville, California Otay Water District, California Otay Ranch Joint Planning Project /Chula Vista California Otero County, New Mexico Overland Parr Kansas Oxnard Califomia P.O.S.T. (Peace Officer Standards and Training), California Pacific Grove, California Pacifica, California Pajaro Valley Water Management Agency, Florida Palm Desert, California Palm Springs, California Palmdale, California Palmdale School Distric4 California A -10 Palo Alto, California Palos Verdes Estates, California Pampa, Texas Paradise Valley, Arizona Park City, Utah Pasadena, California Paso Robles, California Pebble Beach Company Peoria, Arizona Peoria, Illinois Peoria County, Illinois Peralta Community College District, California Petaluma, California Phoenix, Arizona Pico Rivera, California Piedmont, California Pima Community College District, Arizona Pima County, Arizona Pittsburg California Placentia Unified School District, California Placer County, Califomia Placerville, California Planned Parenthood The Planning Center Plano, Te-ras Platte River Power Authority, Colorado Pleasant Hill, California Pleasant Valley School District, California Pleasanton, California Plumas County, California Point West Bank Pomona, California Ponca City, Oklahoma Port Arthur, Texas Port Hueneme, California Port of Oakland California Port of Sacramento, California Porterville, California Portland Oregon Portland Housing Authority, Oregon Poway, California Price Waterhouse Private Industry Council (Sutter County), California Private Industry Council (Ventura Countv), California Public Employees' Retirement System, State of California n ]F6 Partial Listing of Past and Current Clients Public Utility Agency of Guam Public Utility District #1 of Clallam County, Washington Pullman, Washington Ramona Municipal Water District, California Rancho Cucamonga, Califomia Rancho Mirage, Califomia Rancho Palos Verdes, California Recreation Centers of Sun City West, Inc. Red Bluff, Califomia Redding. Califomia Redlands, Califomia Redondo Beach, Califomia Redwood City, California Redwood Empire Municipal Insurance Fund Reedly, California Regional Council of Rural Counties, Califomia Reimer Associates, California Reno, Nevada Reno Housing Authority, Nevada Renown Enterprises Resource Management International Inc. Rialto, Califomia Richardson, Texas Richmond Califomia Ridgecrest, Califomia Rio Hondo Community College District, Califomia Rio Linda Water District, Califomia Ripon, Califomia Riverbank, California Housing Authority of the City of Riverbank, California River Delta Unified School District, Califomia River West Development Riverside, Califomia Riverside County, Califomia Riverside County Flood Control and Water Conservation District, Califomia Riverside County Housing Authority, Califomia Riverside County Sheriff's Department; Califomia Riverside County Regional Park and Open Space District, California Rocklin, California A -11 Rod Gunn Associates, Inc. Roseburg. Oregon Rosemead Califomia Roseville, Califomia Round Rock, Texas Sacramento Area Council of Governments, California Sacramento, Califomia Sacramento Chatter Commission, Califomia Sacramento County, California Sacramento County Department of Parks & Recreation, Califomia Sacramento County Fire Protection District Sacramento County Management Association, Califomia Sacramento County Office of Education, Califomia Sacramento Engineering Technicians and Technical Inspectors Association, Califomia Sacramento Housing and Redevelopment Agency, California Sacramento Municipal Utility District Sacramento Regional Area Planning Commission, Califomia Sacramento Regional Transit District Sacramento -Yolo Employment & Training Agency, Califomia Saddleback Community College District, Califomia Salem, Oregon Salinas, Califomia Salisbury, North Carolina San Angelo, Texas San Anselmo, Califomia San Antonio, Texas San Bernardino, Califomia San Bernardino County Housing Authority, California San Bernardino City Unified School District, California San Bernardino Economic Development Agency, Califomia Sal? Bernardino Municipal Water Department, Califomia San Carlos, California San Clemente, Califomia San Diego, Califomia 7 Partial Listing of Past and Current Clients San Diego Association of Santa Clara County Housing Governments, California Authority, Califomia San Diego County, Califomia Santa Clara County Superintendent San Diego County Water Authority, of Schools, California California Santa Clara County Transit District, San Diego Housing Commission, Califomia Califomia Santa Clara Valley Water District, San Diego RETC, Califomia California San Dimas, Califomia Santa Clarita, Califomia San Francisco Bay Area Rapid Santa Cntz, Califomia Transit District, Califomia Santa Cruz Housing Authority, San Francisco City and County, Califomia Califomia Santa Cruz Schools, Califomia San Francisco Housing Authority, Santa Fe Irrigation District, Califomia Califomia San Francisco Redevelopment Santa Fe Springs, California Agency, Califomia Santa Monica, Califomia San Gabriel Valley Tribune, Inc. Santa Monica Rent Control Board; San Jacinto, Califomia Califomia San Joaquin County, Califomia Santa Monica- Malibu Unified San Jose, Califomia School District, Califomia San Jose /Evergreen Community Santa Paula, California College District, Califomia Santa Rosa, California San Jose Community College Santa Rosa Redevelopment Agency, District, California Califomia San Jose International Airport Santa Rosa County Civil Service San Juan Capistrano, Califomia Board, Florida San Juan Unified School District, Santee, Califomia Califomia Santiago Library System, Califomia San Leandro, California Sarasota County, Florida San Lorenzo Valley Water District, Sarasota Bradenton International California Airport, Florida San Luis Coastal Unified School Sarasota Manatee Airport Authority, District, Califomia Florida San Luis Obispo, Califomia Saratoga, California San Luis Obispo County, Califomia Sausalito, California San Marino, Califomia SA VI Ranch San Mateo, Califomia Schools Insurance Authority, San Mateo County, Califomia Califomia San Mateo County Once of Scotts Valley, Califomia Education, Califomia Scotts Valley Water District, San Mateo County Transit District Califomia San Miguel County, Colorado Scottsdale, Arizona San Pablo, California Seagoville, Texas San Rafael, California Sears & Bums; Texas Sanger, Califomia Sedona, Arizona Santa Ana, Califomia Sedona Cultural Park; Arizona Santa Ana Valley Irrigation Seguin, Texas Company, Califomia Selma, Califomia Santa Ana Unified School District; SHASCOM California Shasta County, Califomia Santa Barbara, California Shasta Union High School District, Santa Clara, Califomia California A -12 Partial Listing of Past and Current Clients Shafter, Califomia Spademan Release Systems Show Low, Arizona Sparks, Nevada Sierra Cultural Ans Center Spearman, Texas Association Special Districts Association/UCLA, Sierra Vista, Arizona Califomia Signal Hi14 Califomia Special Districts Insurance Silent Valley Club, Inc. Authority, Califomia Simi Valley, Califomia Spink Corporation Siskiyou County, Califomia Springfield Oregon Solano County, California St. Helena, Califomia Soledad, California St. Joseph, Missouri Snohomish County, Washington St. Peters, Missouri Solana Beach, California Stanislaus County, Califomia Solana County, California Stanislaus County Depanment of Solvang Califomia Education, Califomia Sonoma, California Stanislaus County Housing Sonoma County, California Authority, California Sonoma County Fair, Califomia Stanton, California Sonora Mining Corporation State Board of Equalization, South Bayside System Authority, Califomia Califomia State of California, Office of the South Coast Air Quality Auditor General Management District Steamboat Springs, Colorado South Coast Plaza, California Sterling Software South County Regional Wastewater Stillwater, Oklahoma Authority, Califomia Stockton Unified School District, South Coast Water District; California Califomia Stone & Youngberg South County Fire Authority, Suisun City, Califomia Califomia Summit County, Colorado South East Regional Reclamation Sunnyvale, Califomia Authority (SERRA), Califomia Satter County, Califomia South El Monte, Califomia Sweetwater Authority, Califomia South Gate, Califomia Sweetwater Union High School South Lake Tahoe, California District, Califomia South Padre Island Texas Tacoma, Washington South Pasadena, Califomia Tahoe County Formation Review South San Francisco, California Commission, Califomia South San Joaquin Irrigation Tahoe Regional Planning Agency, District; Califomia Califomia Southeast Economic Development, Tallahassee, Florida California Tamalpais Fire Protection District, Southern Califomia Association of California Governments Tarrant Appraisal District, Texas Southern Califomia Executive Tehama County, Califomia Directors' Association A. Teichen & Sons, Inc. Southern Califomia Joint Powers Teichen Aggregates Insurance Authority Teichen Land Company Souther California Rapid Transit Tellitride School District R1, District Colorado Southgate, California Tempe, Arizona Southlake, Texas Texas City Management Association Southmark Pacific Corporation Texas Municipal Power Agency A -13 0 189 Partial Listing of Past and Current Clients Texas Municipal Retirement System The Runyon Agency Thornton, Colorado Thousand Oaks, California Three Valleys Municipal Water District; California Tiburon, California Torrance, California Tracy, California TN-MET & Multnomah County, Oregon Trinity County, California Truckee, California Tsakapoulos Development; Inc. Tucson, Arizona Tukwila, Washington Tulare County, California Tulare County Department of Education, California Tulare County Economic Development Corporation, California Tulare County Private Industry Council, California Tulare Redevelopment Agency, California Tulsa, Oklahoma Turlock; California Turlock Irrigation District, California Tustin, California Tustin Unified School District, California Tyler, Texas UC Davis, California Ukiah, California Unified Sewerage Agency of Washington County, Oregon Union City, California United Water Conservation District, California United Way of California University of California, Davis University of California Extension University of California, San Diego University of Southern California University of Texas at Brownsville University Park, Texas Upland California Upland Housing Authority, California Utah Associated Municipal Power Systems Valencia Company, California A -14 Vallejo, California Vallejo City Unified School District, California Vallejo Sanitation and Flood Control District, California Valley of the Moon Water District, California Vancouver, Washington Ventura, California Ventura County Office of Education, California Ventura Regional Sanitation District, California Victor Valley Water District, California Villa Parr California Visalia, California Visalia Unified School District, California Vision Service Plan, California Vista, California Waco, Texas Wainwright & Ramsey Waldorf School, California Walla Walla, Washington Walnut Creek, California Ward, Roberts & Watts Washington County, Oregon Washington State Finance Officers' Association Washoe County Airport Authority, Nevada Washoe County District Health Department, Nevada Water Facilities Authority, California Watertown Utility Board, South Dakota Waxahachie, Texas West Chicago, Illinois West Contra Costa Sanitary District, California West Covina, California West Hollvwood, California West Kem Water District, California West Sacramento, California West University Place, Texas Western Municipal Water District, California Western Nebraska Community College, Nebraska Westlands Water District, California Westminster, California Westminster, Colorado 0 190, Partial Listing of Past and Current Clients Wharton, Texas Whittaker & Baxter Whittier, Califomia Windsor Water District; California Winters, California Woodland, California Woodridge, Illinois Woodway, Texas Wright Elementary School District, Califomia Wyandotte County, Kansas Wylie, Texas Yoakum, Texas Yolo County, Califomia Yolo County Housing Authority, Califomia Yolo County Risk Management, Califomia Yorba Linda, Califomia Yorba Linda Water District; California Yountville, California Yreka, Califomia Yucaipa, Califomia Yuba City, Califomia Yuma Union High School District, Arizona A -15 0 1.9 I I r i i i i i r i 4 f 1 Proposal to Conduct a Management Audit of the Finance Department for the CITY OF EL SEGUNDO September 30, 1997 ARROYO ASSOCIATES, INC. 0 1 Q" ARROYO ASSOCIATES. INC. tollr Management Consultants ' September 30, 1997 Mr. James W. Morrison City of E1 Segundo 350 Main Street El Segundo, California 90245 RE: Finance Department Management Audit Dear Mr. Morrison: 234 North El Molino Avenue, Suite 202 Pasadena, CA 91101 -1675 Phone: (818) 564 -8700 Facsimile: (818) 564 -1116 Arroyo Associates, Inc. is pleased to submit this proposal to conduct an management audit of the City of El Segundo's Finance Department. Our proposal responds directly to the scope of work outlined in the City's September 19,1997 request for proposals (RFP). TYoven and Specific - Verience - We believe we are uniquely qualified to conduct this study. Members of our project team have proven experience in conducting similar studies for the Governor's Office of the State of Arizona; the counties of Los Angeles, Ventura, Alameda, and Orange; and in the cities of Long Beach, Pasadena, Modesto, South Pasadena, Fontana, Compton, Beverly Hills, and Ontario. This wide experience has given us particular insight into the crucial role Financial Management departments play in governmental organizations. unique Approach and Tocus - The classical management review /audit approach involves M interviewing and questionnaires, data collection, surveys, analysis, recommendations, and report writing juxtaposed to the basic skills involving personnel, information systems and technology, finance, accounting, and industrial engineering. Our study approach places significant effort and the attendant resources in assessing the organization's culture, values, and those measures used to determine both the efficiency and effectiveness of services it provides and its relative comparison with other organizations. Client Satisfaction - We are indeed proud of our Firms' reputation for timeliness and quality of work. We urge you to review the studies we have provided under separate cover, contact our client references, and learn first hand about the quality of care and results we have provided in previous study efforts. M We look forward to discussing our proposal with you in greater detail. To arrange for that meeting, please contact Mr. Nicholas Conway at (818) 564 -8700. He is our authorized representative. Sincerely, Arroyo Associates, Inc. Enclosure / Attachment:. Proposal 0 1���' TABLE OF CONTENTS I. INTRODUCTION ................................... .................... » ......... ................ ... » »... »... »...1 II. WORK PLAN..»»...»»...».»»»...»».»».»».»» ........................»...» »............. » ». » »... » »......_ 3 III. PROJECT TEAM AND ORGANIZAT ION.»».»»......»»...»»...» ............... » »... »... ».....» 11 IV. FIRM QUALIFICATIONS AND REFERENCES ....»...»»»....»..» ............... »... » » ». »»....14 V. PROJECT COSTS AND SCHEDULE ................................................ ............... ».............16 EXHIBITS Follows Page EXHIBIT U -1 WORK PLAN SCHEMATIC ..................................... .............................._ 2 EXHIBIT IV -1 AAI SCOPE OF SERVICES ....................................... .............................14 City of El Segundo i Arroyo Associates, Inc. L INTRODUCTION This chapter of our proposal discusses our understanding of the project, its specific scope and objectives, and key issues that influenced our approach to formulating the work plan discussed in Section 2. Background The City of El Segundo has requested a management audit of its Finance Department. The objective of the study is the identification of opportunities to improve the Department's use of staff and systems. The Department is staffed with 15 positions, many of them part -time or vacant. The City has also just awarded a contract to acquire a new financial management system from Eden Systems. The implementation of the new financial system will require changes in work process, procedures, and staffing resources. In addition, the Assistant Finance Director position, a line management position, will soon be vacated, which will provide additional organizational challenges. The scope of our study is limited to the operation the Finance Department's functions and services as shown in Figure I -1. Finance Director Assistant Finance t — — — Director t t t Budget Analyst/ AccountanVPnrchasing comixiter operJ Utility billing R,nuhop Revenue Inspector Spec. Cashier Acctg Tech. Bus. License Misc. P/r (1.5 FTE) Secretary t t Accounting Manager — — — I Information Systems Manager Payroll Specialist Accts. Spec. Benefits Accu. Spec. Accts. Payable Accountant P/I' (.6 FTE) Figure I.1 Finance Department Organization City of El Segundo 1 Arroyo Associates, Inc- 0 195 I I I I The objective of our study is to identify the services and attendant resources currently provided by the City and the various alternatives available to reducing the Department's current cost of operations and /or enhancing service opportunities within the context of this changing environment. The objectives of the study are as follows: • Review the organization, staffing, operation, and management of this Department. • Document current services and service levels and identify areas where desired or required services or service levels are not being provided. • Document and evaluate the internal efficiency and effectiveness of the unit. • Identify opportunities for effectively reallocating resources. • Prepare a Final Report that includes recommendations for enhancing the overall efficiency and effectiveness of the units under study in providing appropriate services and a plan for implementing those recommendations. City of E! Segundo 2 Arroyo Associates, Inc. i H. WORK PLAN This chapter describes our overall approach and the specific tasks and deliverables we will provide upon completing this assignment. iOverview In accomplishing the stated objectives, we will interview Department personnel and various client and stakeholder groups; conduct on -site observations of work activities; review appropriate documents and records; identify and document current workload and service levels; distribute questionnaires to all staff; and conduct follow -up interviews with managers, line staff, and stakeholders both within the Department and the City government; identify best -in -class management practices; conduct a benchmark survey with other agencies; and formulate practical and implementable recommendations. In doing so, we will undertake the tasks illustrated in Exhibit II -1 and summarized briefly below. Task Plan TASK 1.0 INITIATE AND MANAGE PROJECT We have combined the initial task of starting the project with the on -going task of monitoring, controlling, and administering the project. The on -going project management activities are directed to tracking the project's progress against the plan, reporting progress for the Department's project management purposes, and tmeeting regularly with Department managers and the Project Steering Committee (PSC). ' The activities performed in Task 1 are crucial to the success of the study for several reasons. First, the work schedule for the project must be defined and clearly understood by the Department and consultants so that expectations concerning study objectives and our approach to the project are mutually held. A detailed project schedule in the form of "Deliverables" will also assist the Department and the consultants in monitoring the progress of the work and the timeliness of the deliverables submitted by the consultant. It will be of particular importance to ensure from the initial steps of the engagement that the roles of all involved are clear to the City's management, the Department, and the consultants and that appropriate lines of communication are established. I ICity of El Segundo 3 Arroyo Associates, Inc. 01,, Sul ofO."v Ul Isamy V oc O: podvd P--+ Pwrd PtxA *tja• 9 4=1 P- ku*PU3 &WJDdO -aidwi of 0mpngS p—pz-Olio 1pi-O " of —p-ppon - is&-4o OupwOwd z NWI "WPOD PUM4 F tmpnw3. AmpmoulwOOH o"Up"m Puy MOD. Pun auaAkud i-quedo m—padea Lt, AeqotiLpoi p O"Ssmd P- -qA WOM P GPP'd- wMdtOV pus MOO 0041 UO tumIDPUOWWODvd pun tiod*U. "neq PDMwd P- ft#% %-Pzlpin 'k-PnPud- 9 M981 -- t *wi st-D POPMwd P- &XWM 10 OPPA& soml doino"U UVIHM uo SR"I SORMS PUlt 90?AJOS JO OPPOW. KmopuewujomU pw Modrd "!wmPJdw*D- uomisdo to ap.pj• 94-1 1 v VWI pu969-1 elqLjeAIIO(] .1 —mom vriS p A-uwng. —mom po Moo. WM—OM IDLU" 10 A—WnS. 900" 2 Imawnaa p AMPMAUI. "Wposaid. swdvd PW 1O PM- 9&nW lr 00 WMw4n- UMd WOM RMA I PvJPXO- 1** --ft=Ira_ * — I's ***I * . F** "Malm"a ft—o-v - il ... . .. ....... I * u * -0 , "U * * .......... ........................... a L ,-a ...................... ........................ ............ .......... ..................... .................... S"JOAM —, I�m somiamea .................. . I .................... ................................. H ...................... ........................ ...... wo vi 3 ts ......... 7---H ....... ........ ............ .. -&wow Amv S.-F-0 -C �q ............... .......................... ....... ---- ----- ................ ................... T ................ L .............................. ............................... ............................ ............................... -- -- - ------ - ---------------- ummood 4wpnjjS P?nIffA3 sw@PIA�S UCOMPUMN. anal P*W gf*A@l Pu0 Loden '77 g� WAAAJZ*a I s-q-fqo I MvoE) -4 fm-�Ie--Mo I so=owd uewnH OMAIGS sumpuedo iuomvj . S&MM p- opm.pil L VNI 9 VNI ri Ilsel op VML c 4991 z Vol IN i Vol itjvwaq3s uvld:yiom 1-11 I!qlqx3 I " � I= ww 1w ww � " w W M M M M w w w Aft— Overall, this approach will help ensure that both the consultant and the Department are performing their work in an open, unencumbered, and positive environment. Our consensus - building approach will clearly demonstrate the development of a comprehensive policy and procedures for improving and enhancing the level of service and the effective and efficient use of resources in this highly visible Department. The specific sub -tasks we will perform include: 1.1 Form Project Steering Committee 1.2 Review Goals and Objectives of Proposed Study and Finalize Work Plan 13 Collect Preliminary Data 1.4 Submit Status Report 1.5 Prepare Drafts and Submit Final Report 1.6 Manage Contract DELIVERABLES: Contract and Final Work Plan �1 Schedule of Meetings �l Status Reports Presentations 4 Monthly Invoices TASK 2.0 DOCUMENT DEPARTMENT'S MISSION, GOALS, AND OBJECTIVES. The objective of this initial data collection task is to develop a clear understanding of the Department's stated mission and the specific goals and objectives it is striving to achieve in meeting its legal and procedural mandate. This understanding will provide the foundation upon which we can conduct our analysis of the allocation and utilization of the Department's resources in support of these objectives. In order to gain this understanding, the project team will complete the following sub - tasks: 2.1 Conduct Department Executive Interviews 2.2 Conduct Department Staff Meetings and Distribute Questionnaire 2.3 Conduct Staff Management /Supervisory Interviews 2.4 Conduct City Stakeholder Focus Groups q 1�� City of El Segundo 4 Arroyo Associates, Inc. DELIVERABLES: 4 Summary of Departmental Goals and Objectives 4 Questionnaire 4 Summary of Questionnaire Responses J Summary of Executive, Management, and Supervisory Staff Interviews 4 Summary of Stakeholder Focus Groups TASK 3.0 EVALUATE THE ORGANIZATION, STAFFING, AND WORKLOAD OF THE FINANCE DEPARTMENT The purpose of this task is to develop a comprehensive portrait of current Finance Department operations. We will develop this portrait by completing the following sub - tasks: 3.1 Document Trends in Current Organization, Staf fin& and Workload (1992- 1997). 3.2 Document Other Financial Management and Related Functions Provided by Other City Departments 3.3 Document Facilities and Equipment Available to Finance Department Staff f DELIVERABLES: q Profile of current Finance Department organization �l Profile of financial staffing in other Departments and agencies Inventory of available equipment and facilities TASK 4.0 DOCUMENT THE FUNCTIONING OF THE VARIOUS FINANCIAL SYSTEMS IN THE CITY OF EL SEGUNDO The major purpose of this task is to develop a detailed portrait of how the various systems in place in the Finance Department currently work. A major focus of this task will be to identify the extent to which the new system will impact current work processes and procedures. In accomplishing this task, the project team will carry out the following sub - tasks: 4.1 Document How the Accounting and Budgeting Systems and Related Operations Currently Function 4.2 Document How the Customer Service and Commercial Service Systems and Related Operations Currently Function ICity of El Segundo 5 Arroyo Associates, Inc. 0 P -r 43 Document How the Current Investment Policies and Related Operations Currently Function 4.4 Document How the City Grant and Special Fund Accounting Policies and Procedures Function 4.5 Document how the City's current procurement system operates DELIVERABLES: Flowchart of Accounting and Budgeting system �1 Flowchart of Customer Services system Flowchart of Investment system �i Flowchart of Special Fund Accounting Flowchart Procurement system TASK 5.0 CONDUCT HUMAN RESOURCE ANALYSIS The proper use of human resources is the key to effective and efficient organizations. Current management and organizational studies throughout the country are proving the massive gains that can be achieved through improvements in the human resources area. In examining this issue, we will perform the following sub -tasks including: 5.1 Review Staffing Levels and Mix Current staffing levels and mix of staff will be reviewed for each function. Problems concerning filling of vacancies, turnover, and takeover will be reviewed, with recommendations to correct any serious deficiencies. 1 5.2 Evaluate Job Requirements The necessary skills, educational requirements, and training for each unit's personnel will be reviewed. Unless requested, this will not be a full scale position classification study, but rather, we will use the information collected in Tasks 2 and 3 to evaluate the match of job skills to service requirements and the job market. 53 Analyze Employee Evaluation Systems The current formal and informal staff evaluation programs will be reviewed. Specific recommendations will be made for updating and revising these systems for greater effectiveness and for compatibility with federal and state requirements. Special attention will be given to recommendations aimed at eliminating problems with poor performance. Our review will look at City of El Segundo 6 Arroyo Associates, Inc. F" performance monitoring, measurement, and reporting systems, along with quality assurance and quality control procedures. 5.4 Review Management Training and Development Programs Training needs, programs, and expenditures will be analyzed. Specific analysis will relate to employee orientation, formal training courses, and formal and informal job training programs. Areas of focus will include management training, supervisory training, skill and team building, mandated safety and skill training, and testing. w5.5 Evaluate Rotation & Assignments The effectiveness and appropriateness of current staff rotation and assignment policies will be reviewed. Specific policies and procedures used elsewhere and trends in the profession will be used for comparison in this analysis. The consultants have had extensive experience in designing both formal and informal rotation programs. 5.6 Evaluate Management Practices Our experience in training managers of all types will be the backdrop for this task. Issues to be addressed, among others, will include, as appropriate: • Setting, prioritizing and communicating objectives and vision. • Proper identification and distinction of management roles, for example, policy making, supervision, discipline, training, motivation, evaluation, and selection. • Work planning and scheduling systems. • Financial planning, budgeting, and reporting. DELIVERABLES: 4 Comprehensive Report and Recommendations on Human Resource Issues. TASK 6.0 EVALUATE THE ROLE OF TECHNOLOGY IN THE DEPARTMENT'S OPERATIONS A careful review of technology issues can be a major step in effectiveness and efficiency improvements. The delivery of services provided in internal service's financial and accounting function is inextricably linked to how efficiently it manages its information processing, storage, and retrieval. Our specific sub -tasks include: 0 ' 2 City of El Segundo 7 Arroyo Associates, Inc. 6.1 Evaluate Computerized Processing In this sub -task, the Department's current systems will be reviewed and a clear direction established for next steps as well as the long range future. We will review extent and appropriateness of the systems being used and the degree to which systems and information are coordinated/ integrated with those in other Departments within the City and with other reporting requirements in other jurisdictions. 6.2 Analyze Telecommunications We will review the Department's existing systems in relation to both internal and external communications. Special attention will be given to new technology in providing public access and communications. 6.3 Other Equipment & Technology We will conduct an overview of other support equipment and technology needs appropriate to the various programs. Much of this task will be based on questionnaires, interviews, and our experience in this area. DELIVERABLE: 4 Report and Recommendations on the Role and Application of Technology TASK 7.0 EVALUATE THE DEPARTMENT'S ORGANIZATIONAL STRUCTURE This portion of our analytical process focuses on the configuration and relationship of the Department and its various functional units. Although this task is delineated, it does not stand alone. It is based on all the previous task work and our experience in such analysis. The overall objective is to recommend any significant organization r structure adjustments that would contribute to improved operations and service. 7.1 Assess Internal Structure Issues 7.2 Assess External Structure Issues 7.3 Evaluate Organizational Alternatives DELIVERABLE: Recommendations regarding changes or modifications to the overall organizational structure to improve operating efficiency and effectiveness. City of El Segundo 8 Arroyo Associates, Inc. 0 203 TASK 8.0 SUBMIT FINAL REPORT AND ACTION PLAN The process of final report preparation is an important one. Implicit in this process is the need for a sound understanding of how our review was conducted, what issues were identified, why our recommendations were made, and how implementation should be accomplished. The consultants' reputation has been built on providing useful reports to clients. Experience has shown that a large percent of the consultants' recommendations have been implemented and have resulted in organizational renewal and change. We will prepare and submit our final report according to the following sub - tasks: 8.1 Draft of the Final Report We will prepare a draft report documenting the results of the study. In this report we will: • Summarize the objective and scope of the engagement. • Present a management summary of the results of the study, including the strengths of each unit and opportunities for improvement. • Present a review of how the study was conducted. • Describe the weaknesses identified and present our recommendations. The recommendations will be ranked in order according to critical success factors. Recommendations that aid the development or completion of a critical success factor will receive a high priority ranking. • Describe a plan for corrective action showing implementation responsibilities, schedules, and expected benefits. • Describe a methodology for monitoring implementation status. • Include other items as appropriate. Because of the consultants' experience, it can be expected that recommendations and ideas will surface during the course of the study in topic areas not covered in our proposal. The consultants will share these observations with the program managers as they arise. 8.2 Review Draft Report with City Manager, Finance Director and Staff 0 204 City of El Segundo 9 Arroyo Associates, Inc. Our normal practice is to review a draft of our report with management personnel to ensure that the factual basis for our recommendations is correct. In addition, we take time to discuss any areas that may require further clarification or amplification. It is during this time that understandings beyond the written text can be communicated. 83 Final Report and Oral Presentation Based on the results of our review process, we will prepare a final report and present a summary to the City Manager and City Council at a regularly scheduled meeting. DELIVERABLES: Draft Final Report Final Report City of El Segundo 10 Arroyo Associates, Inc. n ?05 III. PROJECT TEAM AND ORGANIZATION IProject Team Characteristics We believe the qualifications of the project team, assembled from Arroyo Associates, Inc. (AAI) and our sub - contractors, Diehl Evans and Company, CPA's, is the most important selection criterion. It is the experience and capabilities of these individuals that will ultimately determine the success of any study. It is these same individuals who must have extensive and proven experience in conducting similar studies and adapting those skills and that experience to meet the unique needs and requirements of t the City's requested study areas. Our project team possesses a variety of skills and j experience directly related to successfully conducting an organizational assessment of the City's Finance Department. The important traits of our project team include: Insight into and understanding of the crucial role Financial Management functions play in a wide variety of organizations (large, small, urban, rural, city, county, special district) both in California and throughout the nation. All of our project team members have extensive experience in reviewing financial management support functions. Moreover, our project team members have been involved in conducting these studies in a wide variety of organizations and evaluated a wide variety of service delivery methods related to these services. They have also conducted studies of entire government functions, ranging from whole states to small municipal governments and special districts, including finance and purchasing functions. Experience in analyzing the efficiency and effectiveness of customer and commercial services, purchasing, accounting, treasury, and budgeting services. All of our project team members have extensive experience in analyzing the organization and operations of functions included in the scope of this study, having conducted similar studies for the cities of Culver City, Ontario, Modesto, Beverly Hills, Compton, Pasadena, Fontana, and South Pasadena, and the counties of Los Angeles, Ventura, Alameda, and Orange. Unique blend of management consulting experience, Certified Public Accounting and Auditing experience, and line management experience with day -to -day management responsibility and accountability for financial management and support services provided to City Departments. Members of our project team have extensive management consulting experience. More important, our project team includes professionals who have previously served in appointed positions responsible for purchasing, finance, cashiering, City of E! Segundo 11 Arroyo Associates, Inc. () ?_ 0 6 n a i� CA x A a E A customer service, and data processing functions, and are acutely aware of the practical ramifications related to implementation of recommendations. Project Team Organization As shown in Figure III -1, our Project Team will be organized under the direction of a Project Manager who is responsible for the on -going and day -to -day conduct of the engagement. Mr. Nicholas T. Conway will serve in this role, directing and coordinating the general activities of the Project Team and serving as the focal point for the coordination of information, perspectives, and priorities during the course of the engagement. The Project Manager will be supported by a team of Functional Specialists from our respective firms. Project Team Members City of El S egu nd o Project steering Committee Project Manager N. Conway Functional Special in a Arro)mAaaflc. D_iehUmm"JCAL N. Greener Wt Iliam Morgan H. Krabacher Figure III -1 Project Team Organization The following are brief descriptions of the roles and backgrounds of key members of our Project Team discussed above. More detailed information on education, qualifications and experience of each individual follow this chapter. Nicholas T. Conway, Project Manager., will manage the work of our professional staff. Prior to joining AAI, Mr. Conway was a principal with Arthur Young & Company, where he directed the local government consulting practice in the Los Angeles area. Mr. Conway has over thirteen years of management consulting experience to local governments and has conducted numerous organization and operation studies for large and complex organizations, including the States of Arizona and California and Southern California agencies including, but not limited to, AQMD, SCRTD, LACTC, and the Metropolitan Water District as well as the counties of Los Angeles, San Bernardino, Kern, Ventura, and Orange, and the City of Los Angeles. Mr. Conway holds a Masters in Public Administration from USC with a specialization in Municipal Finance. Mr. Conway has extensive experience in conducting audits of the Finance Management functions of local governments, including conducting studies for the cities of Beverly Hills, Culver City, Pasadena, South Pasadena, Modesto, and Ontario and the counties of Los Angeles, Alameda, and Ventura. William Morgan, Project Staff, is currently Director of Management Consulting for Diehl Evans and Company. He is a Certified Public Accountant in the State of California and holds a B.S. in accounting from the City of El Segundo 12 Arroyo Associates, Inc. i1 ?07 University of Southern California. Prior to joining Diehl, Evans & Company, Mr. Morgan worked for the Arthur Young and Company, an international Certified Public Accounting, tax and management consulting firm. During his tenure with Diehl, Evans and Company, he has assisted a wide variety of cities throughout the State Heidi Krabacher, Functional Specialist, is an Associate with AAI. She holds a B.A. and MBA from USC School of Business. Ms. Krabacher has over fifteen years of data processing experience. Prior to joining AAI, she was Vice - President — Systems Development for First Interstate Bank, where she was responsible for the design and implementation of major financial systems. She also managed the Bank's "end- user" computing division, which included system development, maintenance, and support for all micro- and mini- computer applications and contracts. Ms. Krabacher helped implement a "help" desk concept that provided real time support to end users. Her experience includes managing a time - sharing computer center that had over 2,000 users as well as the identification for all information system technology and its development with respect to in -house versus contract. Ms. Krabacher recently completed a User Requirement Analysis and Systems Design and Implementation Plan for a Comprehensive Payroll and Human Resource Package for the City of Pasadena. Nicholas Greener, Functional Specialist, is an Associate with AAI. He is an MPA candidate and Dean's Merit Scholar from the University of Southern California with a specialization in Local Government Administration. He has conducted studies of financial management, departmental functions and budgetary issues for the cities of Seal Beach, Burbank, and Minneapolis. City of El Segundo 13 Arroyo Associates, Inc. n 2.1? NICHOLAS CONWAY Project Manager Education B.A., University of Delaware M.P.A., University of Southern California IProfessional Affiliations International City Managers Association Government Finance Officers Association American Association of Public Administrators Experience • Served as project manager for management study of the Finance Department for the City of Beverly ills. Scope o the review covered all departmental operations including accounts payable, accounts receivable, utility billing, cash management, payroll processing, and budgetary practices. • Served as project manager for the development of cost accounting policies and procedures to be followed by all public agencies (cities, counties, school districts) operating under the statutory requirements of Proposition 4 (CANN) — Article 13b, State of California Constitution. Pro1'ect was initiated at the request of the League of California Cities, CSAC, and the Auditor-Controller's Association. Subsequently, workshops were conducted for jurisdictions throughout the state on the proposed cost accounting guidelines. • Served as project director for the design and development of cost accounting policies and procedures to be used by cities, counties, school districts and other public agencies operating under AB1666 force account work. Scope of the study included the development of acco unting policies and procedures as they relate to direct and indirect costs for use in comparison of public agency costs for performing construction work in -house versus those that can be procured from outside services. • Served as team leader in developing user requirements for Los Angeles City integrated financial information systems. Scope of study included determining user requirements for all city departments and developing a conceptual design for an integrated financial system that addressed user requirements. • Served as project director for a study of implementation alternatives available for financing in structure improvements in the City of Pasadena. Scope of our study focused on identifying available financing alternatives and developing cash flow requirements. • Served as project manager for the design and implementation of a Five -Year Business Plan for Ventura County Property Administration Agency, which includes the airports, harbor, beaches, and park maintenance functions. Scope of study included review of operating costs and development of a cost accounting methodolooggyy to determine user fees and charges; designing accounting systems and policies and procedures to support Agency cost center; and the identification of user system requirements for an Agency -wide management information system. • Served as project manager for the design and implementation of a district -wide cost accounting system for Compton Unified School District. Scope of study included design of cost accounting system to capture labor and material costs to comply with J41A and Federal Circular A -87 — Grant Cost Accounting Guidelines. • Served as project manager for an analysis of joint use agreement between the City of Irvine and Irvine Unified School District. The sco of the study focused on community use and related costs incurred by both the City andpthe School District in developing, operating, and maintaining facilities for community recreation and school district programs. • Completed an organizational study of the City of Modesto's Finance Department. Studied included an evaluation of all budgetary and fiscal control operations including capital and Nicholas Conway, Arroyo Associates, Inc. budget planning and scheduling, utility billing, grant and debt accounting, purchasing and stores, and alr clerical and record keeping processes in support of those functions. Recommendations included the reorganization of management responsibility over specific functions, automation of manual functions, centralization of receiving for all goods at the City warehouse, and creation of short order purchase forms. • Served as pro�'ect manager for a management study of the City of Beverly Hills Finance Department. The audit included a review of the financial controls and procedures, existing documentation, accounting systems and procedures, including cost accounting, accounts payable and receivable, utility billing, budget appropriations and payroll, and procurement practices. Organizational structure and staffing levels were also reviewed. • Served as project manager for a management study of the City of Ontario's Administrative Services Agency. The scope of the study included documentation of systems, policies and procedures, staffing levels, skill requirements related to finance and accounting, purchasing, central stores and warehouse, print shop and reprographics, and risk management functions. • Served as project mansger for the financial feasibility analysis of a large residential sub- division in the City of Fontana. The scope of the study focused on determining current cost of city services, documenting anticipated services and related costs including start-up, capital, and on -going and off - setting revenues. • Served as project manager for an organization study of the Arizona State Government. The study, undertaken at the request of the Governor and State Legislature examined the overall organization of State Government and the operations of each State agency. Scope of study included over 80 departments, 40,000 employees and 120 Boards and Commissions. The final report, adopted by the Blue Ribbon Commission overseeing the consultant's work, is currently serving as the Governor's and Legislature's blueprint for reorganizing State Government operations. • Served as project manager for an organization study of the City of South Pasadena city government. The scope of the study focused on service levels, staffing requirements, efficiency and effectiveness of all city services including Fire, Police, Finance, Community Development, Public Works, and Water. • Served as project manager for a study of the feasibility of modifying the structure of government from at -large to district elections in the City of Glendale. The study focused on analyzing census data, voting registration patterns, and conducting surveys. • Currently serves as Contract Auditor and conducts audits at the request of the Board and management regarding the South Coast Air Quality Management District's overall organization, operation, and cost�ffectiveness of its service delivery system. The District currently employs 1,000 professionals in administrative, engineering, technical, and enforcement functions. We recently completed a major study of the policies and procedures and staffing levels employed in the District's Enforcement Division, which provides field support and enforcement of adopted rules and regulations relative to air uality management programs for 7,000 businesses and facilities located over an 8 county, 0,000 square mile area. • Served as pro �'ect manager in the design and implementation of a structured methodology for determining the feasibility of contracting services for local government operations in Los Angeles County. The methodology was developed and implemented and is currently the adopted policy of use of each of the eighty Department throughout the county organization. Training materials were develo and classes conducted for over 2,000 employees chargedwith determining the feasibility of contracting services. In addition to the training courses, specific studies were conducted for numerous department, including the data processing functions, regarding the scope of services. • Served as task leader for our review of the City of Phoenix Water and Sewer Department. Scope of responsibilities included analysis of crew productivity, work methods, scheduling and material usage for water and water functions. • Served as budget analyst for municipally owned and operated public utility (power, light and water). 'Scope or responsibilities included preparation and analysis of $60 million operating budget; contract negotiations for research and development grants with Department of Energy; and the design and implementation of a work order system for field maintenance personnel. Nicholas Conway, Arroyo Associates, Inc. • Served as task leader for our review of the operations of a privately owned and operated water company. Scope of study included evaluation of the efficiency and effectiveness of the finance, customer services, field operations and rate setting departments. • Engaged by a Blue Ribbon Committee to review the business operations and organization of tie Metropolitan Water District of Southern California's internal support functions, including vehicle maintenance. The scope of the study included a review of the reventive maintenance and repair services, fueling operations and computerized systems ofpMWD. • Served as task leader for our management review of the City of Phoenix Water and Sewer Department. Scope of responsibilities included analysis of field operations, consolidation of maintenance yard facilities, adequacy of work standards, and 'unproved productivity through project scheduling and work load distribution. • - Served as project manager for the Tri-City Municipal Water District feasibility study regarding alternative Service Delivery System restructuring. • Conducted a study of the Imperial County, City of El Centro and El Centro School District vehicle maintenance organization and operation for three jurisdictions. The objective of the study is to determine the feasibility of consolidating garage operations, fueling site and storage facilities and 'pint purchase and usage of egwpment. The scope of the study included 600 vehicles and off - 'highway equipment and 188 employees. Nicholas Conway, Arroyo Associates, Inc. r Oualili¢ations Certified Public Accountant (CPA) Director of Management Consulting, Diehl, Evans & Company, LLP Education University of Southern California Bachelor of Science in Accounting, 1967 PrDiessional Qrganizations American Institute of Certified Public Accountants (Member) AICPA Management Consulting Services Division (Member) tCalifornia Society of Certified Public Accountants (Member) r California Society of Municipal Finance Officers (Associate Member) California Redevelopment Association (Associate Member) Commitoees of Orange County Chapter of CSCPA: Governmental Accounting and Auditing Committee (Past Chairman) Litigation Services and Alternative Dispute Resolution Commiticee Mr. Morgan was employed by Arthur Young and Company (now Ernst and Young) from 1967 through 1972. He has been employed by Diehl, Evans & Company, LLP since 1972 with emphasis in services for governmental agencies. He has extensive experience in management consulting, tax consulting, auditing and financial reporting for governmental units. He is a frequent public speaker on governmental issues. • Computer System Design and Installation • Cable TV Rate Regulation Reviews and Franchise Fee Compliance Reviews -3- City of Big Bear Lake City of Whittier 23 California Cities Under Contract Over the Past Six Years r c v u k L r is a E '- f_ ,� • 1 L` Si• N ",0 i N 1 • Transient Occupancy Tax Reviews on City Hotels/Motels • Reviews of City Police Department Control Procedures • Systems and Procedures Studies on Redevelopment Agencies • Performance and Operational Review of Redevelopment Agency • Cost Allocation Plans • Reviews of City Solid Waste Contractors • Litigation Support Services • Special Study on Economic and Tax Consequences of Closing the Long Beach Naval Hospital • Special Review of City Harbor Operations -4- City of Burbank City of Irvine City of Manhattan Beach City of Palm Desert Burbank Police Department Chino Police Department El Segundo Police Depar=ent Irvine Police Department Marin County Redevelopment Agency South Gate Redevelopment Agency Burbank Redevelopment Agency City of Fullerton City of Monterey Park City of Irvine (Waste Management of Orange County Inc.) City of Signal Hill (EDCO Disposal) City of Lakewood (B-Z Disposal Services) Cities of Dana Point, San Juan Capistrano and San Clemente (Solag Disposal) Burbank Police Department Los Angeles District Attorney's Office City of San Francisco City of Lakewood City of Redondo Beach 0 ?.13 HEIDI KRABACHER Functional Specialist Education B.A., University of Southern California M.B.A., Information Systems, University of Southern California Stonier Graduate School of Banking Wasdea Daigaku University, Tokyo, Japan Experience • Managed the requirements definitions, bidding process and implementation of a payroll and human resources information system for the City of Pasadena. • Managed the requirements definition, bidding and contract process of a payroll and human resources information system for the Port of Oakland. • Established contract criteria for the out- sourcing of a major revenue system for Xerox Corporation. • Automated the legal department of a large Southern California municipality. • Established a systems management process and system enhancement implementation plan for the Customer Service Billing System supporting water, power, refuse and sewer activities for the City of Pasadena. • Managed the End User Computer Division for a large financial services organization supporting mainframe timesharing services for 4,000 users, a dozen distributed mini- computers, and 2,500 PC's. Developed fee - for - service and product planning practices. Implemented corporate standards for selection and procurement of over $5,000,000 annually of EDP goods and services. • Served as Vice President, Systems Development, First Interstate Bank, where she was responsible for design and implementation of-major financial systems, payroll, general ledger, cost accounting, accounts payable, and network systems. • Managed the disaster recovery and reclamation effort of over 7,000 pieces of EDP in the famous First Interstate high -rise fire. • Managed the systems development of major applications for a large interstate bank. Incorporated advanced relational database management techniques in development activities. • Designed a file management system for the Community Development and Services Department for the City of Glendale. • Managed a field office serving one thousand households and developed a strategic plan for a Central California housing authority. • Restructured a word processing operation for a $237,000 annual savings. • Designed and implemented the first thorough capital expenditure planning and tracking system for a large west coast bank. Also, designed and installed a production evaluation system for the operations division. • Managed a successful marketing team responsible for marketing and supporting data processing installations for large- and medium -sized banks. • Provided technical supervision for computer installations for inter - banking agencies. • Instituted a customer services orientation that significantly improved customer satisfaction for a large information center that supported mainframe timesharing services, over a dozen distributed mini -computers and 2,500 PCs. Heidi Krabacher, Arroyo Associates, Inc. 0 214 1 • Implemented the corporate procedures regarding selection of vendors and equipment contracted for and managed procurement of PC related goods. • Provided information systems and technology support for the Santa Barbara Housing Authority. • Provided technical and systems support for the City of Pasadena Finance and Human Resources Department • Has made presentations nationwide concerning disaster recovery of data processing materials. C v 6 R v A CL E Heidi Krabacher, Arroyo Associates, Inc. A 0 2.15 IV. FIRM QUALIFICATIONS AND REFERENCES Arroyo Associates, Inc. (AAI) AAI is a woman - owned, management consulting firm providing services exclusively to cities, counties, schools districts and not - for - profit agencies throughout the Western United States. The firm has three divisions: education programs and evaluation; management training and development; operations management analysis. The principal and staff of the organizational analysis division have conducted studies of virtually every facet of local government operations for a broad range of government clients, including states, counties, cities and special districts and functions as shown in Exhibit IV -1. Listed below are recent and /or current relevant projects worked on by members of our Firm. Relevant Recent Financial Management Services Experience City of Long Beach - AAI conducted a management audit of the City's Finance Department. The scope of the study included an evaluation of all administrative, budgetary, and fiscal control operations, including an analysis of the effectiveness and efficiency of management and staff resource allocation. City of Modesto - AAI conducted a management audit of the City's Finance Department. Study included an evaluation of all budgetary and fiscal control operations including capital and budget planning and scheduling, utility billing, grant and debt accounting, purchasing and stores, and all clerical and record keeping processes in support of those functions. Recommendations included the re- organization of management responsibility over specific functions, automation of manual functions, centralization of receiving for all goods at the City warehouse, and creation of short order purchase forms. City of Ontario - AAI conducted an organization and management study of the City's Administrative Services Agency including Accounting, Purchasing, Warehouse, Print Shop and Mail, Risk Management. The study covered approximately 50 employees and focused on efficiency and effectiveness of internal and external systems, policies and procedures, staffing levels, classification and compensation, and staff training and development. Los Angeles County Auditor /Controller - AAI is currently serving as contract auditor for Los Angeles County. Projects are assigned on an as- needed bases. Orange County Transit District - AAI is currently serving as contract auditor for the District's Financial Management function. Performance and financial auditing are assigned on an as- needed basis. South Coast Air Quality Management District — AAl currently serves as Contract Auditor and conducts performance audits at the request of the Board and management regarding the District's overall organization, operation, and cost - effectiveness of its service delivery system. The District currently employs 1,000 professionals in administrative, engineering, technical, and enforcement functions. We recently completed a major study of the policies and procedures and staffing levels employed in the District's Enforcement Division, which provides field support and enforcement of adopted rules and regulations relative to air quality management programs for 7,000 businesses and facilities located over an eight county, 40,000 square mile area. City of EI Segundo 14 Arroyo Associates, Inc. 0 216 c c i c s Af m �r W W 5 W 0 a 0 IKA o Z 0 v ° 5w ca y U H LL. WXu�Duu 43 z Q is g > S h U U i H � o < r Gz7 Q g .� G F y N o � r N H y c LL. cc < d > U U 1 o N ono = z < z U o �J g g � Wq�N z Gq< <o<,v� z N o� o <z< < < �C pp < G U o y (1G pC 'A CA '9 -' to F- V a o o o z s-I s�o0o<.Co. � Z o � 0 o Z 1 w Fw °v Z z o< y 3 0. Z in Z C6 0 g < <3 p3UU3 0 5 i ` N N o 0 217 P b Q Fs N O z Z Z Z y � Z 0uld > tin p ° y U a Z i � p < z r p A. t; Z 5 0 p p � z U Z� <o U U 0 217 Blue Ribbon Committee, Metropolitan Water District of Southern California — AAI served as a consultant to the Blue Ribbon Committee, comprised of business and civic leaders, appointed by the Board of Directors to review the Agency's business operations. The Scope of the review focused on the business practices of the District, and its revenues and expenditures, and delivery of its services to customers. IOther Relevant Recent Organizational Assessment Experience San Gabriel Valley Council of Governments — AAI currently serves as the Executive Director and staff for this joint powers agency composed of 30 cities serving the more than 1.7 million people living in the San Gabriel Valley. Scope of responsibilities includes working with City Managers, City Councils, and Department personnel from our 30 member cities on a wide variety of issues and matters of importance to the subregion. League of California Cities - AAl completed development of a strategic plan for the League of California Cities. The scope of the study includes conducting a state -wide survey of member agencies, assessment of resources, internal and external communications, and organization structure. City of Compton — AAI recently completed a study of the Community Development and Public Works Department organization and operations including Streets, Trees, Parks, Vehicle Maintenance, Engineering, Water/ Wastewater, Recreation, Building and Safety, Planning, and Redevelopment. The scope of our study includes evaluation of staffing resources, work methods, scheduling, equipment replacement, and financing methods and organizational structure. City of Long Beach Parks and Recreation and Marine Bureau - AAI conducted an evaluation of the City's Parks and Recreation, and Marine Department's maintenance, custodial and security services. The scope of the study includes an evaluation of the organizational structure, staffing levels, maintenance management programs, service levels and customer satisfaction. ( City of South San Francisco — AAI completed a study of the City's public service organization and operation including park maintenance, street maintenance, water and sewer, street trees, engineering and code enforcement. The scope of our study includes evaluation of staffing resources, work methods, scheduling, equipment replacement, and alternative service delivery methods including privatization of all and /or selected functions. Metropolitan Water District - AAI completed an internal organization and management study of the District's Operations and Maintenance Division, which currently accounts for approximately one -half of the entire MWD organization (1,000 employees). The study focused on measuring the effectiveness of the Division's present organizational hierarchy, reporting relationships, staffing levels, and classification and compensation of the Division's personnel. Areas of study focus included the District's First Responder programs for dealing with hazardous material spins and the coordination with local Fire agencies that occurred at various treatment plants throughout the District. MWD is the nation's largest purveyor and wholesaler of water and serves Southern California from Bakersfield to San Diego and all points east and west to the State's borders. City of Modesto — AAI completed an organizational study of the City's Parks and Recreation Department including the activities of 200 employees assigned to Street Trees, Parks Maintenance, Recreation, Performing Arts, Golf Course and Museum functions. City of Huntington Beach — AAI conducted an organizational study of the City's Community Development Department, including the current and advanced planning, building and safety, code enforcement, and housing functions. The scope of our study was focused on the efficiency and effectiveness of the City's planning, inspection, and housing function and the appropriateness of internal controls over the collection and use of developer fees. The objectives of the study were to identify opportunities for improvement of efficiency and effectiveness of the services offered by the Department and possible alternative service delivery systems. City of Mission Viejo Public Works/ Parks and Recreation Departments — AAI conducted a study of the City's Public Works and Park Maintenance Departments. The focus of the study was to develop organizational goals and objectives, and document current services and staffing requirements for the City's maintenance functions including landscape and grounds maintenance, vehicle maintenance, City of El Segundo 75 Arroyo Associates, Inc. street tree maintenance, street traffic engineering, storm drain and sewer engineering, and construction administration. San Bernardino County Communications Department — As the Contract Auditor for San Bernardino County Grand Jury, AAI completed an organization and management study of the County's Communications Division. The scope of that study included the organization and operation of the County's services provided for voice, data, and transmission over the County's telecommunications system (radio, telephone, 800 MHz; microwave) processing functions. A major focus of the study was determining the current in -house costs of services and the identification of outsourcing opportunities. Scope of our study included the activities of 70 employees in a division with an operating budget of $23 million. DIEHL, EVANS & COMPANY Diehl, Evans and Company, LLP is a Southern California accounting firm with offices in Irvine, Carlsbad and Escondido. They are one of the oldest CPA firms in Southern California, with over 70 years of public practice experience. Diehl, Evans and Company, LLP has extensive experience in governmental accounting, auditing, and consulting. Over twenty thousand hours per year are devoted to this area of our practice for over 100 governmental units including cities, redevopment agencies, water districts, special districts, nonrofit corporations and joint power authorities. The City of El Segundo would be served from our Irvine office, which has four partners, two principals, four managers and approximately fifteen other professional staff members. A client list is shown in Exhibit IV -2. Diehl, Evans and Company offers a broad range of client services to include certified audits, compilations and reviews, limited procedure reviews, tax planning, income tax preparation, and management consulting services. City of El Segundo 16 Arroyo Associates, Inc. City of Big Bear Lake City of Burbank City of Cathedral City City of Cerritos City of Chino City of Coronado City of Del Mar City of Downey City of Garden Grave City of Healdsburg City of Irvine City of Lakewood City of Los Alamitos City of Palm Desert City of Placentia City of Rancho Palos Verdes City of Redondo Beach City of San Juan Capistrano City of Signal Hill City of Simi Valley City of Thousand Oaks CALMORMA WATER DISTRICTS Borago Water District Capistrano Valley Water District Castaic Lake Water Agency Cucamonga County Water District Devil's Den Water District La Puente Valley County Water District Newhall County Water District Orange County Water District Yorba Linda Water District DES Big Bear Lake Redevelopment Agency Burbank Redevelopment Agency Cathedral City Redevelopment Agency Cerritos Redevelopment Agency Chino Redevelopment Agency Coronado Redevelopment Agency Downey Redevelopment Agency Garden Grove Redevelopment Agency Healdsburg Redevelopment Agency Lakewood Redevelopment Agency Main County Redevelopment Agency Palm Desert Redevelopment Agency Placentia Redevelopment Agency Rancho Palos Verdes Redevelopment Agency Redondo Beach Redevelopment Agency San Juan Capistrano Redevelopment Agency Signal Hill Redevelopment Agency Simi Valley Redevelopment Agency Thousand Oaks Redevelopment Agency CALIFORNIA SPECIAL DISTRICTS Beach Cities Health District Dana Point Sanitation District Downey Cemetery District Garden Grove Sanitation District Midway City Sanitary District Orange County Vector Control District Palos Verdes Library District Sunset Beach Sanitary District Valley Wide Recreation and park District � ' AIL! •.!' .,• � �• • s• : ; •. • hl! ' • _Y� • :__M_t!�'- Affordable Housing Projects of Orange County Alameda Corridor Transportation Authority Downey Recreational Area Authority Downey Civic Center Corporation Healdsburg Public Improvement Corporation Irvine Child Development Center Operating Corporation Orange County Center for Health, Inc. Placentia Civic Center Authority Project Independence Public Cable Television Authority Redwood Empire Financing Authority San Clemente Seniors, Inc. San Juan Capistrano Community Housing Corporation Santa Ana River Watennaster South Bay Regional Public Communications Authority United Cerebral Palsy Association of Orange County -2- EXHIBIT IV -2 C. R° A A a E A V. PROJECT COSTS AND SCHEDULE This chapter of our proposal describes the schedule of tasks and staffing consultant hours and attendant fees and expenses anticipated in completing the work outlined in Chapter 2 of our proposal. Cost As shown below, we estimate 230 consultant hours will be required to complete the study objectives and supporting the work program for an estimated cost of $23,000. Our fees are based on a standard hourly rate multiplied by the number of actual hours spent performing work. Should our actual hours be less than our estimate, we will, of course, bill the actual amount. The Project Manager is billed at $100 /hour and each Functional Specialist at $85 /hour. We anticipate out -of- pocket expenses (travel, clerical, reprographics, telephone, and fax) will be no more than $2,000 for a total project cost not to exceed $25,000. Schedule As shown, we anticipate this project will require approximately 12 weeks to complete. Task Hours TASK 1 Initiate and Manage Project TASK 2 24 Document Department's Mission, Goals, and Objectives. TASK 3 40 Evaluate the Organization, Staffing, and Workload of the Finance Department TASK 4 40 Document How Systems of the Finance Department Currently Function TASK S go Evaluate the Effectiveness of Systems, Operations, and Services TASK 6 16 Identify Key Issues in Purchasing Systems, Organization, Staff, and Operations TASK 7 40 Submit Final Report and Action Plan TOTAL 264 Figure V -1 Man Hours by Task �000000000��� TASK I TASK 2 TASK 3 TASK 4 TASK 5 TASK 6 TASK 7 Figure V -2 Project Schedule City of El Segundo 17 Arroyo Associates, Inc. SHANNON ASSOCIATES September 22, 1997 James W. Morrison City Manager City of El Segundo 350 Main Street El Segundo, California 90245 -0989 Dear Jim, 2 - 199i We are in receipt of your request for proposals to do a management audit of your department of finance. You may or may not be aware that a little over six months ago, Shannon, Davis and Associates split into two entities: Shannon Associates and The Davis Company. Shannon Associates is focusing on what we do best; executive recruitments and human resources management. The Davis Company is continuing their fine work in the field of management analysis. Accordingly, I am forwarding your request for proposals on to Mike Davis and The Davis Company. I am sure Mike will find your engagement interesting and will be forwarding a proposal that suits your needs. Best regards, ohn Shannon cc: Mike Davis, The Davis Company d � 16o R( f -w,,i R,)At), St if 390. Su RA.kv1 , :fo. CA 95815 916.56—A280 W 916.56'.1220 f -,nv � l AGREEMENT FOR PROFESSIONAL_ SERVICES THIS AGREEMENT, made and entered into this day of , 1997, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and the hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVI CES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES' and made a part hereof. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on , 199 . Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction. If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service. Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive N.IAGREENM.MST -1- 0 2 ?3 direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANTS KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff N:1AGREEWTAST - 2 - members performing services under this Agreement prior to any such performance. 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibits B and C hereto and made a part hereof. Payments shall be made within thirty (30) days after receipt of each invoice as to all nondisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Attachment A, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. N 1AOREEMNTAST n ?nr} 8. FACILITIES AND RECORDS. City agrees to provide: suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be dearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to exarnine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMI NAl1ON OF AGREEMENT. This Agreement maybe terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination. NAGREENNTAST -4- 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are eAsting and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATIONICONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et W. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, NAAGREEI NTAST 0 V? voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary' provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reir- bursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. NAAGREEMJT.M5T I� 0 *1nF (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultantfurther covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement N 1A REEMVTAST -7- (1 � ^n or is otherwise expressly conferred in writing by City. City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Consultant of Consultant's services under this agreement or the negligent or willful ads or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement. If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the City. The I ndemnitees need not have first paid any of the matters as to which the Indemnitees are entitled to indemnity in order to be so indemnified. The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the NAAGREEMYT.MST 0 V30 limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement. The Consultant's indemnification does not extend to Gaims occurring as a result of the City's negligent or willful acts or omissions. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current AM. Best's rating of no less than AVII. Consultant shall provide the following scope and limits of insurance: broad as: (1) Minimum Scope of Insurance. Coverage shall be at least as (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). N4AGREEMVT.MST (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (d) Errors and omissions liability insurance appropriate to the Consultant's profession. (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. NAACREENM.MST (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. (d) Enm and Omissions Liability: $1,000,000 per B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (2) General Liability and Automobile Liability Coverages. (a) City, itsoffioers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hind or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection N.1AGREEMNT.MST -11- 0 233 afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) VVAers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City NAACREEMJr.MS7 -12 - that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self - insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes NAAGREEM LIVI T -13 - any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein.. Each party to this Agreement acluvwledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court 18. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. 19. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties N.IAGREEWT.MST -14- n h 1 11 agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/shetthey hasthave the authority to execute this Agreement on behalf of hisJherftheir corporation and warrants and represents that he/shetthey hasthave the authority to bind Consultant to the performance of its obligations hereunder. 21. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: city. Attention: Jim Morrison, City Manager City of EI Segundo 350 Main Street EI Segundo, California 90245 Telephone (310) 607 -2226 Facsimile (310) 322 -7137 Consultant. Attention: z_T -15- The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 20. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHERE OF, the parties hereto have caused this Agreement to be execrated the day and year first above written. By Title CITY OF EL SEGUNDO By Title ATTEST: Cindy Mortesen City Cleric Mario D. Hensley City Attorney (NEW MASTER CONSULTANT AGREEMENT BY GTY ATTORNEY 3111/97) -16- EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Proposed salary ranges and class specification for the new job classification of Building Permit Specialist 1 /II. Fiscal Impact: Funding for the positions is contained in the 1997 -98 Fiscal Year Operating Budget. RECOMMENDED COUNCIL ACTION: 1. Adopt Resolution. 2. Approve Class Specification. 3. Authorize the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the positions. INTRODUCTION AND BACKGROUND: Historically, the Building Safety Division has utilized the services of both an Office Specialist and a Building Permit Specialist to serve the needs of its customers at the Planning and Building Safety public counter. Office Specialist is a City -wide position broken down into two categories: Office Specialist I and Office Specialist II. A new employee typically begins his/her training in the Office Specialist I position. After successfully completing a year at this level, and with the approval of the Director of Planning and Building Safety, this person usually advances to the Office Specialist II position. The duties of an Office Specialist typically include typing, filing record keeping, and the processing of paperwork. The Office Specialist II position is currently established at salary range #15 ($2,003 — $2,433). There is approximately a 10% salary difference between the Office Specialist I and Office Specialist II position. The Building Permit Specialist position is responsible for processing permit applications and related forms, calculating fees, verifying State Contractor's Licenses and City Business Licenses, routing plans, and providing information related to permit procedures, policies and functions. The Building Permit Specialist position is at salary range #53 ($2,898 — $3,520). The person in this position is considered to have more seniority, responsibility and expertise than the Office Specialist position, however, there are no formal supervisory duties associated with the Building Permit Specialist position. DISCUSSION: - please refer to page 2 - ATTACHED SUPPORTING DOCUMENTS: Resolution establishing monthly salary ranges and proposed class specification. FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No X ORIGI TED: Date: October 14, 1997 tI Bre EHAJad, =masources/Ris Safety Bob Management BY: TAKEN: agenda 272 Date: <C Although there is a considerable salary difference between the above positions, in reality, they are currently performing virtually the same duties. Accordingly, staff is proposing that the above positions be reclassified as a series class specification, Building Permit Specialist I and Building Permit Specialist II. The current Office Specialist I and II positions would become the Building Permit Specialist I position. The current Building Permit Specialist position would become the Building Permit Specialist II position. A person beginning work in the Building Safety Division would, in most cases, begin his/her training at the Building Permit Specialist I level. After a successful year of training, and with the approval of the Director of Planning and Building Safety, this person would typically advance to the Building Permit Specialist II level. Staff is proposing that the current salary range,(range #53 - $2898 - $3520 per month),for Building Permit Specialist be decreased by approximately 10% to range 43, $2629 - $3194 per month, for the new job classification of Building Permit Specialist II. Correspondingly, staff is proposing that the salary range for Building Permit Specialist I be established at Range 28, $2273 - $2760 per month, an increase of approximately 13% from the current Office Specialist II salary range. The net cost of these changes to the City would be zero. The salary range recommendation for Building Permit Specialist II is based both on an analysis of internal relationships with other clerical and technical job classifications as well as a consideration of prevailing rates of pay in the local labor market. The proposed salary range for Building Permit Specialist I is approximately 15% below Building Permit Specialist II. Both job classifications will continue to be represented by the General Employees Association. - page 2- Q 240 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ESTABLISHING SALARY RANGES FOR THE JOB CLASSIFICATION OF BUILDING PERMIT SPECIALIST UII The City Council of the City of El Segundo does hereby resolve, declare, determine and order as follows: Section 1. That the City Council approves the following basic monthly salary ranges for the job classification of Building Permit Specialist 1 /11: Building Permit Specialist I STEP A STEP B STEP C STEP D STEP E Range 28 2272.57 2385.73 2504.55 2629.31 2760.31 Building Permit Specialist II STEP A STEP B STEP C STEP D STEP E Range 43 2629.31 2760.31 2897.85 3042.28 3193.93 Section 2. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 21st day of October 1997. Sandra Jacobs, Mayor of the City of El Segundo, California ATTESTED: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: Mark D. Hensley, City Attorney RESSIRV bps () 2-41. CITY OF EL SEGUNDO BUILDING PERMIT SPECIALIST I BUILDING PERMIT SPECIALIST II DEFINITION Date Adopted: Under general supervision, assists the public at the Building Safety Division counter; processes permit applications; responds to basic questions and receives fees for permits; issues, tracks, maintains and releases approved City permits and records; provides departmental clerical support; and performs related duties as required. CLASS CHARACTERISTICS The Building Permit Specialist is a series class specification designed to accommodate the processing of the City's building permit application and permit issuance processes in accordance with established requirements. The Building Permit Specialist I position involves routine, repetitive tasks requiring the observance of established procedures. The Building Permit Specialist I reports directly to and receives assignments from the Senior Plans Examiner or designee. This is a single position, non - supervisory classification. While a variety of tasks may be assigned, steps in the work process fit a pattern which has been established and explained before work is started. Changes or exceptions to procedures are permitted only with the approval of the employee's supervisor. The Building Permit Specialist I will have public contact in answering a variety of general procedural questions and factual information concerning the City's permit process and other departmental /divisional procedures. Building Permit Specialist I's are normally trainee positions with the incumbents advancing to Building Permit Specialist II as the difficulty and complexity of duties increase. However, due to the nature of the position, it may be permanently allocated to the Building Permit Specialist I classification. Advancement to Building Permit Specialist II is determined by the Director of Planning and Building Safety. The Building Permit Specialist II position has the full scope of duties and responsibilities involved in filing, record keeping, and the processing of building permits including issuing permits, within a framework of established procedures. The Building Permit Specialist II reports directly to and receives assignments from the Senior Plans Examiner or designee. This is a single position classification. Incumbents are expected to perform a wide variety of specialized clerical and technical duties with only occasional instruction or assistance. Adequate performance at this level requires a knowledge of departmental and divisional procedures and precedents and the ability to choose among alternatives in solving problems. The Building Permit Specialist II will have heavy contact with the public, answer a variety of procedural questions, and provide factual information concerning the City's permit process and other departmental /divisional procedures. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: 1. Assists the public at the Building Safety Division counter; processes forms, permit applications, and plans necessary for the issuance of development and construction permits. 2. Responds to inquiries and provides information related to permit procedures, policies, and functions. 3. Reviews building and plan checking permit applications, plans, and specifications for accuracy and completeness with applicable codes and standards; issues permits; calculates and collects fees in accordance with established fee schedules. 4. Verifies State Contractor's Licenses and business licenses for contractors working in the City. Page 1 0 242 5. Maintains supplies including permit applications, forms, and related documents; requisitions additional supplies as required in accordance with established procedure. 6. Tracks projects tying into the restricted sewage system to ensure that quarterly allocations are not exceeded; maintains a log of projects that are in this category. 7. Performs a wide variety of general clerical and word processing activities in support of divisional and departmental activities; prepares and organizes files and permits for microfilming; files permits; prepares a variety of reports. QUALIFICATIONS GUIDELINES Education and/or Experience Building Permit Specialist I: Any combination of education and /or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or equivalent and one (1) year clerical experience; including or supplemented by training in the clerical occupational field. Building Permit Specialist Il: Any combination of education and /or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or equivalent, and two (2) years of experience in related clerical work, involving a variety of word processing and /or office operation responsibilities; including or supplemented by training in building permit systems, plan check and approval procedures. Municipal experience with a Planning and /or Building Safety department preferred. Knowledge, Skills. and Abilities Building Permit Specialist I: Working knowledge of general office methods and procedures; office equipment operation. Basic skills in the operation of standard office equipment, including operation of a word processor at a corrected rate of 40 wpm. Ability to use correct English grammar, punctuation, and spelling; alphabetize or numerically /chronologically sort materials; receive the public in person or over the phone; establish and maintain cooperative working relationships. Building Permit Specialist II: Extensive working knowledge of permit record systems; permit tracking, plan checking and approval procedures; City code requirements to building permits, including familiarity with the ICBO; knowledge of related office methods and procedures including office equipment operation. Skill in the operation of variety of office equipment, including word processor at a corrected rate of 50 wpm. Working knowledge of building and zoning codes; permit processing and fee structures. Ability to read and interpret rules and regulations, and apply them to permit issuance procedures; perform basic mathematic computations; maintain related files and records; understand and follow verbal and written directions; meet the public in situations requiring diplomacy and tact, communicate effectively both orally and in writing; establish and maintain cooperative working relationships. Special Requirements Possession of, or the ability to obtain, a valid Class "C" California driver's license, and a satisfactory driving record. HRD: bldgSpecLM:mc6/97 Page 2 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Proposed salary range and class specification for the new job classification of Information Systems Manager. Fiscal Impact: Funding for the position is contained in the 1997 -98 Fiscal Year Operating Budget. RECOMMENDED COUNCIL ACTION: 1. Adopt Resolution. 2. Approve Class Specification. 3. Authorize the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the position. INTRODUCTION AND BACKGROUND: The City's 1997 -98 Fiscal Year Operating Budget contained the upgrade of a vacant position to provide City-wide information services planning and implementation of major automated non -safety projects, including the City Hall network upgrade and maintenance and conversion of core financial systems. Information Systems Manager is a single position mid - management job classification and the incumbent in the position will receive administrative direction from the Director of Finance. DISCUSSION: The proposed base monthly salary range for Information Systems Manager is $4601 - $5593. The proposed salary range was established by an analysis of internal relationships with other professional and management job classifications and consideration of labor market data. Council adoption of the Resolution establishing the job classification's salary range and approval of the class specification is required in order for the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the position. It is estimated that the recruitment, testing and selection process will required approximately 8 -10 weeks to complete. ATTACHED SUPPORTING DOCUMENTS: Resolution establishing monthly salary range and proposed class specification. FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No X ORIGINATE Y: Date: October 14, 1997 Eu —'ce Kramer, Director dBob Hyland Director of Human /Risk anagement REVIEWED BY: Date: James W. Morrison, City Manager ACTION TAKEN: agenda 272 fA �� RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ESTABLISHING A SALARY RANGE FOR THE JOB CLASSIFICATION OF INFORMATION SYSTEMS MANAGER The City Council of the City of El Segundo does hereby resolve, declare, determine and order as follows: Section 1. That the City Council approves the following basic monthly salary range for the job classification of Information Systems Manager: STEP A STEP B STEP C STEP D STEP E 4601 4831 5073 5326 5593 Section 2. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 21 st day of October 1997. Sandra Jacobs, Mayor of the City of El Segundo, California ATTESTED: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: Mark D. Hensley, City Attorney RES- SIRV.Int CITY OF EL SEGUNDO INFORMATION SYSTEMS MANAGER DEFINITION Date Adopted: Under administrative direction, manages all automation aspects of the City's complex information systems, including supervision, planning, development, implementation and administration; coordinates and administers hardware and software requirement analysis and makes recommendations based on needs assessment and other related factors; conducts projects, software and hardware program audits; conducts research and studies for comprehensive oral and written information system recommendations, improvements and modifications; provides departments with highly responsible technical and professional leadership expertise in information systems planning and development; and performs other related work as required. DISTINGUISHING CHARACTERISTICS The Information Systems Manager reports to and receives administrative direction from the Director of Finance. This is a single position classification responsible for the information systems operations of the City. The Information Systems Manager is distinguished from the department's position of Accounting Manager because of its high level specialization and because it is not responsible for a major clerical and /or accounting function or division. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: 1. Provide technical direction to departments in strategic planning, development and implementation of automated information systems for short and long -term needs, including maintenance. 2. Develop, implement and manage a City Strategic Information Systems Plan including review, evaluation and maintenance coordination and controls. 3. Manage and supervise assigned information systems operations to achieve goals with available resources. 4. Conduct complex, comprehensive feasibility studies, detail designs, programming processes, and systems implementation requirements. 5. Evaluate, recommend, and implement technological systems improvements to achieve compatibility of City hardware and software changes, modifications, and additions. 6. Conduct research, gather information and interpret for preparation of oral and written reports for presentations, studies, analysis and decision - making purposes regarding information systems needs and assessment. 7. Advise and confer with departments to determine automated information requirements and make recommendations for acquisition of defined software, local area networks, hardware and peripheral equipment. 8. Develop and conduct information systems training programs. 9. Communicate office automation system plans, policies, and procedures to departments, supervisors, elected officials, and other City personnel including making presentations to supervisors, committees, City Council, community groups and general public. 0 '24b INFORMATION SYSTEMS MANAGER Page 2 Examples of Duties (Continued) 10. Monitor and perform cost control activities to assure assigned areas of responsibility are performed within budgetary guidelines; monitor assigned revenues and expenditures to ensure sound fiscal control. 11. Prepare annual information systems budget requests efficiently utilizing budgeted funds, personnel, materials, equipment and facilities. 12. Respond to public and employee inquires in a timely and professional manner. 13. Maintain current knowledge of technological trends and developments, and operating practices essential to implementing successful new technology programs to achieve effective and efficient operations. 14. Promote City customer service standards while in the performance of job duties. QUALIFICATIONS GUIDELINES Education and /or Experience Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include Bachelor's Degree from an accredited college or university in Information Systems, Computer Science, Data Processing, Public or Business Administration, Mathematics, or closely related field and a minimum three (3) years progressively responsible, full -time, professional and supervisory experience in data processing systems and /or information systems administration, design, programming, systems analysis, procedure and documentation, or closely related experience managing complex, multi -user information systems. Knowledae. Skills and Abilities Extensive working knowledge of modern electronic processing theory, principles, and practices; methods of systems analysis procedures; data processing operations and applications used in business and public sector settings including computer programming and logic; principles and practices of supervision, employee relations, and public administration; knowledge of current trends of various state -of -the -art hardware equipment and software applications including computerized financial applications, Macintosh and IBM compatibles; techniques of information systems development, design and analysis; design and operation of computer hardware and software systems and networked computing environments including trouble shooting problems; principles and practices of project management; ability to operate a personal computer, mainframe computer system and other related office equipment; design and implement systems; evaluate proposed systems from a cost/benefits basis; effectively analyze complex data and prepare oral and written reports, policies, procedures and other protocol, ability to effectively monitor the work of others, develop, prepare and administer information system training programs; ability to communicate complex technological concepts and procedures to lay persons in an effective, professional manner; establish and maintain cooperative working relationships with supervisors, city employees, elected officials, community groups and general public and promote high customer service standards in the performance of duties. Special Requirements Possession of, or the ability to obtain, a valid Class C California Driver's License and a satisfactory driving record at time of appointment. HRD\H: \classpec:l nfoSysMgr:5\97mc 0 247 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21,1997 AGENDA ITEMSTATEMENT AGENDA HEADING: New Business City Manager AGENDA DESCRIPTION: Consider the option of retiring the Library Certificates of Participation (COP). Fiscal Impact: A savings of $694,000 of interest and trustee fees over the remaining life of the debt will be offset by an estimated $450,000 of interest that would be earned on the funds that would be used to pay the certificates off over time. The net effect on reserves at the end of the remaining ten years left on the life of the bonds is an increase of approximately $250,000. RECOMMENDED COUNCIL ACTION.• Recommend that the City Council authorize staff to take the necessary action to retire the 1988 Library Certificates of Participation, effective January 1, 1998. (The next date the City has the option to call the bonds.) INTRODUCTIONAND BACKGROUND: During the presentation of the 1997/98 Operating Budget to the City Council, staff first outlined the possibility of retiring the Library Certificates of Participation. The City Council elected not to retire the debt during this fiscal year in order to assure funding for the LAX Master Plan Intervention costs without reducing reserves. DISCUSSION.- Staff now has some preliminary figures from our year end audit that indicate that the City collected approximately $1,240,000 more revenue in the General Fund than it expended. The amount of principal outstanding on the Certificates is also $1,240,000. Therefore the 1996/97 surplus generated by higher than expected sales tax as well as expenditure control exercised by departments, could be used toward retiring the Certificates. The City Council's policy on any current year end surplus realized is that it will be designated for existing liabilities in the area of compensated absences within the Employee Benefits designated reserve. The current unfunded balance of employee compensated absences is approximately $3,300,000. Staff recommends that, for this year, the surplus be redesignated to retire the Library COPs as this debt reduction is more advantageous to the City. The decision to retire the Certificates will save the taxpayers of El Segundo approximately $70,000 each year for the next ten years in interest and trustee fees. If the City does not retire the Certificates, it will pay interest rates on the debt of between 7.99% and 8.10% over the remaining life of the Certificates, while presently averaging a 5.71 % rate of return on its portfolio. The City will need to inform the trustee of its intent to redeem the Certificates by Friday, November 14, 1997. ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT. (Check one) Operating Budget: �[_ Capital Improv. Budget: Amount Requested: Account Number: Appropriation Required - Yea No__L_ ORIGINATED BY. -� Date: Eunice Kramer, Director of Finance / �� to 115- I y REVIEWED BY. • Date: James W. Morrison, City Manager 0 ?-t1 EL SEGUNDO CITY COUNCIL MEETING DATE: October 21, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: City Manager, New Business AGENDA DESCRIPTION: Target Industry List Modifications RECOMMENDED COUNCIL ACTION: Approve modifications recommended by the Economic Development Advisory Council. INTRODUCTION AND BACKGROUND: The current Target Industry list was developed as part of the Economic Development Strategic Plan approved by the City Council in 1993. The list (along with the program goals and objectives) provides the focus for the City's ongoing business retention and recruitment program. In addition, the list is one of the key criteria utilized to determine if an applicant is qualified to receive financial assistance through the Business Assistance Program. DISCUSSION: Since the list was adopted in 1993, the economic profile of the City has changed dramatically. In response to the loss of thousands of aerospace jobs, recruitment efforts have concentrated on diversifying our local economy. For example, El Segundo is now home to a number of software companies including Sybase, HCm, and Wareforce. Accounting firms, such as Andersen Consulting, and corporate headquarters for Unocal, Bristol Farms, Qantas Airways, and Relax The Back have recently relocated here. In the retail /service area, we have added Pacific Theaters, Super Crown Books, Starbucks, Murad Skin Care, Wolfgang Pucks, Ralphs, and Homestead Village Hotel to name a few. On October 9, 1997, the Economic Development Advisory Council reviewed the Target Industry list and suggested a number of modifications for the City Council's consideration (attached). The new list is general by design and includes four broad business categories: Retail /Hospitality; Entertainment/Multi Media; Business, Professional & Creative Services; and High Tech /R &D and Light Manufacturing. (The Advisory Council considered making the list much more specific, but realized there would be virtually no end to the types of businesses under each category.) ATTACHED SUPPORTING DOCUMENTS: 1993 Target Industry list and the recommended Target Industry list FISCAL IMPACT: (Check one) Operating Budget $0 Capital Improv. Budget: Amount Requested: $0 Project Account Budget: N/A Project/Account Balance: N/A Account Number: N/A Project Phase: N/A Appropriation Required - Yes No x ORIGINATED: Date: CN t ansen, Director of Economic Development BY: W. Morrison, City Ma TAKEN: er Date: (` ) l f CITY OF EL SEGUNDO TARGET INDUSTRIES SEPTEMBER, 1993* PRIMARY TARGETS • Finance, Insurance & Real Estate • Security & Commodity Brokers • Business & Professional Services • Advertising, Management & Consulting Services, Engineering & Architectural Services, Data Processing services, Personnel Services • Computer Software, Hardware & Telecommunications • Computer Integrated Systems Design, Geographic Information Systems, Electronic Mail Systems • Corporate Headquarters • Manufacturing, Manufacturing Services, Manufacturing Distribution • Research & Development Functions • Sales & Marketing Functions • Travel Related • Environmental Industries, Water/Wastewater Systems, Refuse Systems, Energy Recover Systems, Environmental Controls SECONDARY TARGETS • Automobile Rental, Equipment Rental & Repair Services • Clothing & Apparel • Design Functions, Sales & Marketing Functions • Printing & Publishing • Commercial Printing * The original format has been modified to reduce duplicate categories and ease of reading RECOMMENDED TARGET INDUSTRY LIST 1. Retail/Hospitality A. Auto B. Food C. Hotel D. General Retail II. Entertainment/Multi Media 111. Business, Professional & Creative Services A. Advertising/Marketing B. Accounting C. Consulting D. Travel E. Health IV. High Tech/R & D and Light/Manufacturing A. Biotechnology B. Computer C. Semi - Conductor D. Aerospace E. Communications /Telecommunications n �, r MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, October 21, 1997 - 5:00 P.M. CALL TO ORDER Mayor Jacobs at 5:00 P.M. PLEDGE OF ALLEGIANCE - Mayor Pro Tem Wernick ROLL CALL Mayor Jacobs - Present Mayor ProTem Wernick - Present Councilman Gordon - Present Councilman Weston - Present Councilwoman Friedkin - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behayof another, and employees speaking on beha{f of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. NONE CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, gt M.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) Mosleh and Greffon v. City of El Segundo, LASC Case No. YC 025903 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -3- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): 16- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - Meet with Negotiator regarding negotiations to lease or purchase City owned -land adjacent to the property owned by Project One -Fifty and known as 150 S. Sepulveda Boulevard, which consists of approximately forty one thousand three hundred forty (41,340) square feet, as shown on Parcel Map No. 17749, recorded in Book 207, Page 58, in the office of the County Recorder of the County of Los Angeles, State of California, and which property is currently leased to Project One -Fifty for a term ending January 31, 2005. REPORT OF ACTION TAKEN IN CLOSED SESSION NONE ADJOURNMENT at 6:55 P.M. Cindy Mortesen, City Clerk 10.21 -sz5s 1 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 21, 1997 - 7:00 P.K. Next Resolution 1 4039 Next Ordinance 1 1282 CALL TO ORDER Mayor Jacobs at 7:10 P.M. INVOCATION - Rev. Bonnie Wulff, Living the Inner Light Foundation PLEDGE OF ALLEGIANCE - Mayor Pro Tem Wernick PRESENTATIONS ROLL CALL Mayor Jacobs - Present Mayor ProTem Wernick - Present Councilman Gordon - Present Councilman Weston - Present Councilwoman Friedkin - Present City Attorney Mark Hensley announce Councils decision to pursue Litigation against Kilroy Airport Associates. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $30 or more to communicate to the City Council on behalf of another, and employees speaking on behayof their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 Five (5) individuals addressed Council 1.Mildred Rowley, 4427 Valley; Spoke regarding the sewer malfunction on her street and stated the City did fix some items and told her it may be a County problem. She still feels it is the City's responsibility. City Manager Jim Morrison, stated the City fixed over and above what is their responsibility and the lateral line serving her property is the owners responsibility. MOVED by Councilman Weston SECONDED by Councilman Gordon to discuss this item that arose after the posting of the agenda. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS, MAYOR PROTEM WERNICK, COUNCILMAN WESTON AND COUNCILMAN GORDON. NOES: COUNCILWOMAN FRIEDKIN 4/1 Council directed staff to determine the problem, determine who is responsible and if it is the owners responsibility help her to obtain some financing to correct the problem if it is the city's problem the city shall fix it. 2. Dorothy Kent, 909 Dune; spoke regarding airport matters and expansion project. 3. Liz Garnholz, resident; spoke regarding item J -1, Councilman Gordon. P 4. Loretta Frye, resident; spoke regarding the Gordon Report and stated she would like to receive it. 5.Steve Storm, resident, spoke regarding the sewer problem on Valley Street and suggested filming the pipes. A. PROCEDURAL MOTIONS 1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B. SPECIAL ORDERS OF BUSINESS - 1. Continued public hearing on Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and 831, 870 & 871 South Nash Street, related to the theaters and adjacent retail /office building. The request is to allow the following: 1) Amendment of the Precise Plan land uses to conform with the current code for the underlying zone: the 'Urban Mixed - Use South (MU -S) Zone;' 2) Amendment of the Precise Plan development standards to conform with the current code for the underlying zone: the 'Urban Mixed -Use South (MU -S) Zone;' and 3) Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and Building Safety. These three requests were continued for approximately 30 days from the September 16, 1997 City Council meeting at the request of the applicant and staff. Applicant: Continental Development Corporation, Mr. Jerry Saunders. Mayor Jacobs stated this is the time and place hereto fixed for a Continued public hearing on Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and 831, 870 & 871 South Nash Street, related to the theaters and adjacent retail /office building. The request is to allow the following: 1) Amendment of the Precise Plan land uses to conform with the current code for the underlying zone: the 'Urban Mixed -Use South (MU -S) Zone;' 2) Amendment of the Precise Plan development standards to conform with the current code for the underlying zone: the 'Urban Mixed -Use South (MU -S) Zone;' and 3) Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and Building Safety. These three requests were continued for approximately 30 days from the September 16, 1997 City Council meeting at the request of the applicant and staff. Applicant: Continental Development Corporation, Mr. Jerry Saunders. She asked if proper notice had been done and if any written correspondence had been received. Clerk Mortesen stated that proper noticing had been done and no written communications had been received by the City Clerk's Department. No individuals addressed Council on this matter. MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wemick to continue the public hearing to December 16, 1997 at 7:00 P.M. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2 2. Continued public hearing on the following proposed (Second Quarter) amendments to the Zoning Code: 1) Parking Covenants, 2) Sound Transmission Control, and 3) Parking Demand Study Definition; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -408A and Zone Text Amendment ZTA 97 -2A, Second Quarter Amendments. Applicant: City of El Segundo. Mayor Jacobs stated this is the time and place hereto fixed for a continued public hearing on the following proposed (Second Quarter) amendments to the Zoning Code: 1) Parking Covenants, 2) Sound Transmission Control, and 3) Parking Demand Study Definition; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -408A and Zone Text Amendment ZTA 97 -2A, Second Quarter Amendments. Applicant: City of El Segundo. She asked if proper notice had been done and if any written communications had been received. Clerk Mortesen stated that proper noticing had been done and no written communications had been received by the City Clerk's Department. No individuals addressed Council MOVED by Mayor ProTem Wernick SECONDED by Councilman Weston to remove the Sound Transmission Control section from the code, and have it be provided in packet form as a guide line to owners in the zone. Also a form should be develop to state that the house if the owner chooses, will no longer be available for RSI monies if no sound installation is done during remodels. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 MOVED by Mayor ProTem Wernick SECONDED by Councilman Weston to approve the Parking Demand Study as presented. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to approve the Parking Covenants as presented. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOVED by Councilwoman Friedkin SECONDED by Councilman Weston to continue the public hearing to November 4, 1997 at 7:00 P.M. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Staff directed to return November 4, 1997 with an Ordinance for first reading. C. UNFINISHED BUSINESS - Second reading and adoption of an Ordinance of the City Council repealing sections of Chapter 2.09, Regulations of Campaign Contributions, from the Municipal Code and replacing sections of Chapter 2.09 with an Ordinance establishing a Voluntary Expenditure Ceiling ("VEC ") in light of recent State regulations (Proposition 208). City Attorney Mark Hensley read the following: ORDINANCE NO. 1278 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA REPEALING SECTIONS OF CHAPTER 2.08 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO REGULATION OF CAMPAIGN 3 CONTRIBUTIONS AND ADOPTING SECTIONS REGARDING A VOLUNTARY EXPENDITURE CEILING FOR ALL MUNICIPAL ELECTIONS MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to adopt Ordinance No. 1278 repealing sections of Chapter 2.09, Regulations of Campaign Contributions, from the Municipal Code and replacing sections of Chapter 2.09 with an Ordinance establishing a Voluntary Expenditure Ceiling ("VEC'). MOTION PASSED BY THE FOLLOWING VOICE VOTE 2. Second reading and adoption of an Amendment to the City's Municipal Code to reflect the City Council's decision to adopt the Standardized Emergency Management System. City Attorney Mark Hensley read the following: ORDINANCE NO. 1282 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING SECTION 2.44.120 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO DISASTER PREPAREDNESS EMERGENCY PLAN MOVED by Councilman Weston SECONDED by Councilman Gordon to adopt Ordinance No. 1282 amending the City's Municipal Code to reflect the City Council's decision to adopt the Standardized Emergency Management System. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 241921 - 242276 on Demand Register Summary Number 08 in total amount of $911,054.85, and Wire Transfers in the amount of $1,045,253.46.Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from 09/24/97 to 10/10/97. 2. City Council meeting minutes of October 7, and October 11, 1997. 3. Authorize stop signs for northbound and southbound Virginia Street at Walnut Avenue. Adopt Resolution No. 4040. 4. Adoption of plans and specifications for the trenchless rehabilitation of a 12" sewer main in the easement west of Main Street, between Oak Avenue and Maple Avenue. Project No. PW 97 -19 (estimated cost = $55,000.00). Authorize staff to advertise project for receipt of construction bids. 4 y Adoption of Resolution No. 4041, pursuant to City Council direction on October 7, 1997, denying the applicant's appeal, thereby upholding the Planning Commission's decision to confirm the determination of the Director of Planning and Building Safety for Administrative Determination 97 -17, that the proposed warehouse and distribution operation of the applicant's company, Leader Mutual Freight Services, Inc., is a "freight forwarding" use which requires approval of a Conditional Use Permit and not a "warehouse and distribution use" which would be a permitted use in the Small Business (SB) Zone at 120 Standard Street. Applicant and Appellant: Mr. Allen Cheng (Leader Mutual Freight Systems, Inc.). Property Owners: Dierk Hagemann. 6. Award bid #9709 to Hoffman Video for the amount of $18,220.74, for a four - camera, remote - controlled video system to be installed in the City Council Chambers. 7. Approve Contract No. 2556 with Hannah Brondial Bowen, an independent professional planner, to provide full -time interim Planning staff support services for the Planning Division of the Planning and Building Safety Department, authorize budget transfers within the Planning and Building Safety Department, and approve waiver of formal bidding. (Fiscal impact: Approximately $90,000 annually). 8. Request from DIRECTV to install a temporary banner (80' x 80' - 6,400 square feet total), to thank their customers. The sign would be located on the North side of their building at 2320 East Imperial Boulevard, and would be in place for the first two weeks in November. Applicant: DIRECTV. 9. Staff response to alleged hazard of using fiber glass insulation in residential construction. 10. Award Contract No. 2557 to Ralph Andersen & Associates for Management Audit of the City's Finance Department to Ralph Andersen & Associates in the amount of $23,750. Contract Amount, $23,750.00. 11. Adopt Resolution No. 4042 proposing a salary ranges and class specification for the new job classification of Building Permit Specialist I/II, and authorize the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the position. Fiscal Impact: Funding for the positions is contained in the 1997 -98 Fiscal Year Operating Budget. 12. Adopt Resolution No. 4043 proposing a salary range and class specification for the new job classification of Information Systems Manager, and authorize the Human Resources Department to initiate the recruitment, testing and selection process necessary to fill the position.. Fiscal Impact: Funding for the position is contained in the 1997 -98 Fiscal Year Operating Budget. MOVED by SECONDED by to approve Consent Agenda items numbers 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 CALL ITEMS FROM THE CONSENT AGENDA 5 2. City Council meeting minutes of October 7, and October 11, 1997. MOVED by Councilman Gordon SECONDED by Councilwoman Friedkin to approve the minutes of the October 7, 1997 meeting. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM WERNICK, COUNCILMAN GORDON, COUNCILMAN WESTON. COUNCILWOMAN FRIEDKIN . NOES: NONE. ABSTAINING: MAYOR JACOBS. 4/0/1 MOVED by Mayor ProTem Wemick SECONDED by Councilman Gordon to approve the minutes of October 11, 1997. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS - CITY MANAGER - 1. Consider the option of retiring the Library Certificates of Participation (COP). Fiscal Impact: A savings of $694,000 of interest and trustee fees over the remaining life of the debt will be offset by an estimated $450,000 of interest that would be earned on the funds that would be used to pay the certificates off over time. The net effect on reserves at the end of the remaining ten years left on the life of the bonds is an increase of approximately $250,000. MOVED by Councilman Weston SECONDED by Councilwoman Friedkin to authorize staff to take the necessary action to retire the 1988 Library Certificates of Participation, effective January 1, 1998. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 1. Target Industry List Modifications. Directed staff to add Corporate Headquarters, weight categories, expand definitions, include a colored overlay map of the zoning code so a company can identify with the area appropriate for their location. G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman Gordon - 1. Discussion and possible action regarding removal of Planning Commissioner Charles O'Hearn and appointment to fill resulting vacant position. Item Withdrawn. Stated that Legislature has passed a Bill returning Fines and Forfeitures to Cities. Councilman Weston - POW/MIA flag that is on the dias was donated by the Veterans of Foreign Wars, Hawthorne. Councilwoman Friedkin - Reported on meetings she has attended 6 Mayor Pro Tem Wernick - Reported on the League of California Cities Convention Mayor Jacobs - Spoke regarding the Friends of the Library 25 year Celebration PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behayof another, and employees speaking on behatr of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250. One (1) individual addressed Council 1.Lorretta Frye, resident; spoke regarding volunteer services and the school joint use agreement. Requested Council not to use their Title in endorsements. MEMORIALS Marian Grant, long time resident of El Segundo CLOSED SESSION NONE ADJOURNMENT at 9:04 P.M. to November 4, 1997 at 5:00 P.M. IZA-� Cin Mortesen, City Clerk 7