1997 MAR 18 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation,
PRIOR toleas start of the meeting.
✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably
genda that is within the jurisdiction of the City Council may be directly addressed during Public
Any other item not listed on the A
Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent,
if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office
at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general
description of the business to be transacted or discussed at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, March 18,1997 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Councilman Liam Weston
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to CibLBusiness Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS
Appointment of City Manager as real property negotiator regarding acquistion of a strip of
land owned by Chevron along the easterly boundary known as Assessor Parcel 4138 -16 -06
and a strip of land owned by Allied Signal along the westerly boundary known as Assessor
Parcels 4138- 15 -13, 4138 -15 -14 and 4138 -15 -21 as additional right -of -way in connection
with the Se ulveda Boulevard widenin ro'ect.
Recommendation - Discussion and possible action.
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et M.) for the purposes of conferring with the City's
Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation;
and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's
Labor Negotiators as follows:
0 002
03- 18- 97.5pm
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a))
1. Coalition for Economic Equity (v. Pet No. ion, 7060C96 -4024 TEH
2. Bue et al v. City of El Segundo, LASC
3. Mosleh and Greffon v. City of Case No. YCO25903
4. Kilroy v. El Segundo, LASC Case No. BS 034343
5. People v. Hill, Municipal Court Case No. 6IW 1743
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further public
statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -1- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - Meet with
Negotiator.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Meet with
Negotiator regarding acquistion of a strip of land owned by Chevron along the easterly boundary known as
Assessor Parcel 4138 -16 -06 and a strip of land owned by Allied Signal along the westerly boundary known
as Assessor Parcels 4138- 15 -13, 4138 -15 -14 and 4138 -15 -21 as additional right -of -way in connection with
the Sepulveda Boulevard widening project.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
PUBLIC COMMUNICATIONS - (Related to Citv Business Only - 5 minute limit) Individuals who have
received value themselves prioor to addressing tthe city tCouncjil.l Failure tlo do
so sthall be a employees
isdemeanor and punishablle by a fine of $250.
must so identify t p
ADJOURNMENT
POSTED: DATE TIME gLc�.; NAME
0 003
2
03- 18- 97.5pm
The City Council,
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
certain statutory exceptions, can only take action upon properly posrea anu nsMu ar, .n-- ���_ -•�•
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check
PRIOR to the start of the
mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably
meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed
during Public Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you
represent, if desired. Please respect the time limits.
Members of the Public may ploa�e items Council g by submitting (by 2 00 p ma the prior Request
The request must include Manager's brief
Office at least six days prior h'
general description of the business to be transacted or discussed at the meeting. g. p g ►ease contact City Clerk, 607 -2208.
In compliance with the Americans with Disabilities Act, if you need special assistance to artici ate in this meetin , p
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 18,1997 - 7:00 P.M.
Next Resolution # 4004
Next Ordinance # 1268/1270
CALL TO ORDER
INVOCATION - Elder Linda Barentine, Reorganized Church of Jesus Christ of Latter Day Saints
PLEDGE OF ALLEGIANCE - Councilman Liam Weston
CHARACTER COUNTS - "Caring" - Councilman Mike Gordon
PRESENTATIONS
ROLL CALL
0 004
PUBLIC COMMUNICATIONS - (R�lated *^ Cit" Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value f em0 elves prior to addressing
the City lCouncilC1Failure tol do so shall be a
employees speaking on behalf of their employer, must so identify
misdemeanor and punishable by a fine of $250.
1. Request by The Kenny Nickelson Memorial Foundation for Homeless Veterans, Inc. to
conduct a linen yard sale on Saturday, April 19, 1997 from 8 a.m. to 3 P.M. in the City
parking lot located at Mariposa and Main Streets to generate funds for KNMF activities for
the homeless in Los Angeles and the South Bay. The City allowed a similar yard sale to be
held b KNMF at the same location on December 14 1996.
Recommendation - Discussion and possible action.
of
2. Request by The Heritage Walk and Mural Committee
in the El
the Post Office from 3 00 p.m. to
Commerce to close a small section of Main
6:00 p.m. on Thursday, April 10, 1997 for completion and dedication of a mural on the post
office wall.
Recommendation - Discussion and possible action.
A. PROCEDURAL MOTIONS
1. l =_.
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS -
1. Continued Public Hearing and Appeal of the Planning Commission's approval of a
Conditional Use Permit (CUP) for the construction of a 20 -inch nominal diameter, high
density polyethylene, subsurface pipeline in the Open Space (OS) zone; to transfer digester
gas produced at the City of Los Angeles Department of Public Works Hyperion Wastewater
Treatment Plant to the City of Los Angeles Department of Water and A 79 CUP 96 2o_
Recommendation -
ntinued) public hearing;
1) Re -open the (co
2) Discussion, if desired; and,
3) Continue the hearing to the regular City Council
meeting of Apri115,1997.
C. UNFINISHED BUSINESS
1. An Ordinance of the City of El Segundo Amending Section 7.20.040 of the El Segundo
Municipal Code Relating to Permit Fees for Industrial Waste Disposal and two (2)
Resolutions establishing fees relating to Industrial Waste Disposal (fiscal impact - estimated
40 565.14 increased annual revenue .
Recommendation -
1) Council discussion.
2) Adopt Ordinance No. 1268 Relating to Industrial Waste Fees.
3) Adopt Resolutions establishing Industrial Waste Fees.
0 005
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
Request City Council to initiate recruitment process and announce vacancies on the
Recreation & Parks Commission, the Senior Citizen Housing Corporation Board, the Library
Board of Trustees, the Planning Commission and the Metropolitan Cooperative Library
S stem Adviso Board.
Recommendation -
1) Direct Staff to initiate the recruitment process to fill the vacancies on the various
Commissions, Committees and Boards, as indicated in the Staff Report.
2) Advertise the positions pursuant to established procedure, with filing deadline to
be set for 5:00 p.m., two days (48 hours) prior to interviews of candidates.
3) Establish date(s) of interviews so filing deadline can be announced.
2. Update Report by Airport Safety and Noise Abatement Committee on LAX expansion, LAX
Master Plan public relations program, LAX Noise Variance proceedings, new missions of the
FAA San Die o Noise Conference and the March 7 1997 A MD meetin .
Recommendation - Discussion and possible action.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business.
1. Warrant Numbers 237215- 237366 on Demand Register Summary Number 35 in total amount
of 227 041.43.
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments.
2. Warrant Numbers 237370- 237567 on Demand Register Summary Number 36 in total amount
of $583.79 0.17 and Wire Transfers in the amount of $858,160.55.
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
02/25/97 to 03/10/97.
3. Cit y Council meetin minutes of March 4 1997.
Recommendation - Approval.
4. Award Bid #9701 (Towing Services) to the lowest responsible bidder, and authorize the
Mayor to execute the three year agreement with three one year options. (Fiscal Impact:
gppr oximatel 16 000 of general fund revenue annually).
Recommendation - The bid be awarded to the low bidder, Jim and Jack's Automotive
and Body Shop.
1 11.
$, Adoption of plans and specifications for construction S oficat ons No. PW 94 4 (estimatedtcost:
Maple Avenue, and Lomita Street, Public W orks p e
295 000 .
Recommendation -
1) Adopt plans and specifications.
2) Authorize staff to advertise the project for receipt of construction bids.
6. Final acceptance of Piping Improvements at Water Facility. Project No. 96 -4 (final contract
amount 106 999.00 .
Recommendation -
1) Accept work as complete.
e City Engineer's Notice of Completion in the
2) Authorize City Clerk to file th
County Recorder's office.
7. Park Vista Amendment No. 1 to Rea ent A reement.
Recommendation - Review and approve Amendment No.1 to Repayment Agreement.
8. Presentation of the City's Comprehensive r en Financial ort (CAFR), Management
Letter and s year ended June 30 Rep
Recommendation -
1) Receive and file the City's Comprehensive Annual Financial Report (CAFR),
Management Letter, and Staff Response.
2) Authorize an increase in the threshold for capitalization of Fixed Assets from
$500 to $1,000.
9. Proposed revisions to Wastewater Maintenance Worker I/11 and Wastewater Maintenance
Leadworker Class S ecif[cations. Fiscal Im act: None.
Recommendation - Approve the revised class specifications.
10. Agreement with JCM Facilities Planning and Management for architectural services related to
the construction of a Police Training Facility at 400 Lomita Street with fees not to exceed
16 830.00 from asset forfeiture funds.
Recommendation - Approve agreement and authorize the Mayor to execute the
agreement on behalf of the City.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS - CITY MANAGER - NONE
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
0 007
Councilman Gordon -
Request Council join "Californians For Safer Streets" (CFSS), a coalition of cities,
officials, residents and businesses joined together to restore to California cities their
share of mone enerated throu gzh traffic enforcement within the State.
Recommendation - Discussion and possible action.
Councilman Weston and Councilwoman Friedkin -
1, Request Council adopt resolution as an expression of the City's demand for funds to
mitigate the negative impacts the Los Angeles Airport has on the City and the
Southern California re ion.
Recommendation - Discussion and possible action.
Mayor Pro Tem Wernick - NONE
Mayor Jacobs - NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value ot$50 mselves prioor to addressing tthe City Council. behatf of
doso shall be a employees
isdemeanor and punishablle by their
o fine of $250.
must so identify p
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec. 54960, et M-) for the purposes of conferring with the City's Real Property
Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
Continuation of matters listed on the City Council Agenda for 5:00 p.m., March 18, 1997 under "Closed
Session" (if needed).
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: q
TIME:
NAME.
03- 18 -97.ag
I I N
CARING
The Golden Rule. - .
Do unto others as you would have them do unto you...
translates the general principle of caring and concern into an operational standard designed to
encourage people to seek to maximize the benefits and minimize the harm to others.
STARFISH STORY
A young man and his friend are walking on then eout Ihmmedeately� the young man begins to pick
that have been washed onto shore and' are drying
up the fish and throw them back into the water as his friend watches in disbelief.
"What are you doing? There must be hundreds of them here, " says his friend. "It doesn't matter."
The young man holds up a starfish and says, "It does to this one."
(Council Meeting, March 18, 1997) councilmen Mike Gordon
THE KENNY NICKELSON MEMORIAL FOUNDATION
FOR HOMELESS VETERANS, INC.
A O. Box 3098
(217 Gull Street)
Manhattan Beach, CA 90266
(310) 545.2937
March 3, 1997
Board of Directors:
This is a request for City Council approval to utilize the parking lot
Certified PAbGcAccoun tan t
The Honorable Sandra Jacobs
President and Chairman
of the Board
City of El Segundo
Richard G. Nick Nickelson
350 Main Street
Vic-President and
El Segundo, CA 90245
Executive Director
December of last year and the event was successful which greatly
y
Doris Montoya - Nickelson
helped to support several of our Winter activities for the homeless.
KARtff (former Human
Dear Mayor Jacobs:
ResourresDirector)
Use property U of the would consist of half the property used to display
Treasurer and Accountant
Carla M. Freeman, CPA
This is a request for City Council approval to utilize the parking lot
Certified PAbGcAccoun tan t
located at the northend of the MailBox on Main Street (Southwest
semorAssoaate;
BDOSeldnran,11P
corner of Mariposa and Main Streets) to conduct a linen yard sale to
Chief Financial Officer
generate funds for KNMF activities for the homeless in Los Angeles and
Nancy Kuiland, CPA
the South Bay. We received approval for a similar event held in early
IntemalRevenueApnt
I Revenue.e
December of last year and the event was successful which greatly
y
ep.;ut Tree
Department of the Treasury
helped to support several of our Winter activities for the homeless.
Secretary
Director, Veterans Services
Nola
Use property U of the would consist of half the property used to display
Small small Bus Bus iness Manager
South Coast Air Qua*
linens and the other half for parking. We would like to conduct the
Management District
fundraiser on April 19, from 8 a.m. until 3 p.m. The site will be left
Director, Corporate
clean and in the same condition it was in upon our arrival. We
Communications
J. C. Flores
sincerely appreciate the support we have received from the citizens of
Corporate Communication
Director MarComm
El Segundo since 1993. KNMF has provided services to 13,682
Director, Media Affairs
homeless and needy persons since 1991.
Tony Diamond
Executive Director
Brotherhood Rally of
Please let us know if this letter will suffice as our request. We sincerely
all Veterans orgarwations
appreciate your consideration of this request. If you have any
Director, Intergovernmental
questions or require additional information, please contact Doris
Affairs
Mayor Larry Guidi
Nickelson at (310) 545 -2937.
Mayor ofHawthome
President, Keihen Corporation
Sincerely,
Director, Corporate Fundraising
Mark A. Lundahl
President; A.J. Reynolds, Inc
• (� � /i M
Q }�
Director, Community Relations
/ , •
Lawrence R. Montoya
President; Adams Engineering
Richard G. "Nick" Nickelson
Director, International
Chairman
Fundraising
Gavin Westerman
Enclosure
cc: Cindy Morteson, City Clerk 0 010
City of El Segundo
Inter- Departmental Correspondence
November 27, 1996
To: Mayor and City Council
From: James W. Morrison, City Manager
Subject: Request by The Kenny Nickelson Memorial Foundation for Homeless Veterans
The above charitable organization has requested on the December 3, 1996 Agenda
that they be permitted to hold a linen yard sale at the City parking lot located at Main Street and
Mariposa Avenue. Attached is a copy of the City's policy (approved by Council on June 15,
1993) for use of the parking lot. The requesting organization does not meet the policy standard
for "allowed groups." However, the policy does state that: "The City reserve the right to
change /modify policies that it deems necessary for the purpose of the public good."
jwm:mb
Attachments:
1. City policy
2. Request by KNMF
3. Literature and references
0 011
POLICY - MAIN STREET /MARIPOSA AVENUE PARKING LOT
RAIN STREET /MARIPOSA AVENUE PARKING LOT COMMUNITY USAGE POLICIES
Approved by City Council at the June 15, 1993 meeting.
The following policies relating to the use of the Main Street /Mariposa
Avenue parking lot for fund raising activities are effective July 1, 1993.
POLICY 1 ALLOWED GROUPS:
E1 Segundo non - profit organizations that are related to E1 Segundo schools;
E1 Segundo youth organizations; E1 Segundo charitable organizations; E1
Segundo church youth groups; or groups organized to raise money for the
above organizations.
POLICY Z ALLOWED USES:
weetr Washes; "Bazaars" of "soft- goods "; Art Shows and other legal activities
that are clean, safe and easy to set -up and take down. FOOD SALES ARE NOT
ALLOWED,
POLICY 3 HOURS OF USE:
Saturday's between 8:00a.m. and 5:00p.m.; Sunday's between
1:00 p.m. and 5:00 p.m.
POLICY 4 CONDITIONS OF APPROVAL:
Reservations are on a first come, first serve basis. A reservation is for
one organization, unless two can agree to share the lot. An organization
may not reserve two weekends in a row.
Organizations must supply their own tools /equipment - automatic shut -off
nozzles must be used to conserve use of the City's water; the nozzles are
available in the Finance Office for a $25.00 refundable deposit.
The names, addresses and phone numbers of adult sponsors of the group
activity must be obtained when a reservation is made. The sponsor(s) are
to be advised of the conditions related to use of the lot. The lot must be
left in good condition. The sponsors and the organization are responsible
for running an orderly activity. They are responsible for any damage done
by their group to nearby property and /or the lot itself.
POLICY 5 EXCEPTIONS:
The City reserves the right to change /modify policies that it deems
necessary for the purpose of public good.
policy. lot 0 012
March 12, 1997
Mrs. Sandra Jacobs, Mayor
Members of the City Council
City of El Segundo
El Segundo City Hall
350 Main Street
El Segundo, CA 90245
Re: Request for Temporary Street Closure
Flag Mural Dedication Ceremony
Dear Mayor Jacobs
This letter is a formal request on behalf of the El Segundo Chamber of Commerce to have
a small section of Main Street, in front of the U.S. Post Office, closed for approximately
three hours, 3:00 p.m. to 6:00 p.m., on April 10, 1997. This is the date set for the
dedication ceremony for the latest mural in El Segundo which is on the front wall of the
Post Office. The painting of the flag was completed in January and the remaining section,
consisting of a sculptured open book with a poem about the American flag, will be
completed prior to April 10.
The Chamber has the proper insurance coverage which the city has requested for street
closures for the previous mural dedication ceremonies and other civic events. We
appreciate your consideration and if your decision is favorable, we will work closely with
your city staff and departments to complete all details.
We will send specific invitations to all of you at a later date, but hope you will be able to
attend and join us in a patriotic salute to America and the flag.
Sincerely,
The Heritage Walk and Mural Committee
2chael Wyant
cc: James Morrison, City Manager, City of El Segundo
Linda Collins, Executive Vice President, El Segundo Chamber of Commerce 0 013
EL SEGUNDO CHAMBER OF COMMERCE • 427 MAIN STREET • EL SEGUNDO, CALIFORNIA 90245 • (310) 322 -1220 • FAX (310) 322 -6880
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: 18 March 1997
AGENDA HEADING: Special Orders of Business
Public Hearing and Appeal of the Planning Commission's approval of a Conditional Use Permit (CUP) for the
construction of a 20 -inch nominal diameter, high density polyethylene, subsurface pipeline in the Open Space (OS)
zone; to transfer digester gas produced at the City of Los Angeles Department of Public Works Hyperion
Wastewater Treatment Plant to the City of Los Angeles Department of Water and Power Scattergood Steam
Generating Station, where it will be used to produce energy (EA -379, CUP 96-2).
RECOMMENDED COUNCIL ACTION:
1) Re -open the (continued) public hearing;
2) Discussion, if desired; and,
3) Continue the hearing to the regular City Council meeting of 15 April 1997.
BRIEF SUMMARY:
At its regular meeting of 15 October 1996, the City Council began its consideration of the Appeal of the Planning
Commission's approval of a Conditional Use Permit (CUP) for the proposed construction of a twenty inch nominal
diameter, high density polyethylene, subsurface pipeline in the Open Space (OS) zone, designed to transfer excess
digester gas produced at the City of Los Angeles Department of Public Works Hyperion Wastewater Treatment
Plant to the City of Los Angeles Department of Water and Power Scattergood Steam Generating Station, where it
will be used to produce energy. After receiving background from Staff, and additional input from the applicants —
the City of Los Angeles Bureau of Engineering and the Department of Public Works, and the public, the Council
directed Staff to enter into discussions and 'negotiations' with representatives from the City of Los Angeles with
regards to a number of issues and concerns relative to both the specific "digester gas line" CUP application and the
overall operations of the Hyperion Wastewater Treatment Plant. The City Council also Continued the public hearing
on the Appeal until its regular meeting of 15 November to allow time for these discussions to occur.
(Continued on the next page)
ATTACHED SUPPORTING DOCUMENTS:
Continuance request letter from the City of Los Angeles.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Unknown Amount Requested: $ 0.00
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes _ No X
ORIGINATED: Date: 11 March 1997
Bret B. erne , JAmJCP,rector of Planning and Building Safety
REVIt£ I BY:
Morrison, City Manager
ACTION TAKEN:
Date:
Aj4",4
0 014
Hyperion -Digester Gas Line CUP — Appeal
City Council Staff Report
Date: 18 March 1887
BRIEF SUMMARY (condnueO:
As noted in the Staff Report prepared for the Council meeting of 15 November, the desired discussions had taken
place over a series of meetings prior to the Council session. However, these negotiations had not reached a
conclusion by that date; and, as a result City Staff and representatives for the Hyperion Treatment Plant had
mutually agreed to suggest to the City Council a Continuation of the public hearing to afford additional time for these
negotiations to occur and reach conclusion.
At the November 15th meeting, the City Council did decide to Continue the public hearing, as requested, until its
regular session of 17 December 1996. On that occasion the Council also identified a number of concerns in
addition to those provided at the Council meeting of 15 October. Following the November 15th City Council
meeting, a further series of meetings have occurred between Staff representatives from the two cities. During these
intra -staff sessions representatives have been able to make substantial progress and reach conclusion, if not
consensus, on nearly all of the concerns raised by Council.
The item was again scheduled for consideration by the Council at its February 4th regular meeting; but, prior to that
session, the Hyperion's representatives requested a further Continuance until this evening's date in order for them to
complete the "Off -Site Consequence Analysis" (a.k.a., 'kill -ratio' study) as required earlier by the City Council. While
a 'draft' of the "Consequence Analysis" was submitted to the City and discussed between staffs this week, the
document requires some follow -up. Once resubmitted, it will take City Staff some time to review and formally
comment upon the "Off -Site Consequence Analysis." As a result, representatives from the city of Los Angeles have
(again) requested a Continuance of the public hearing for the Appeal of the digester gas pipeline CUP until the
regularly scheduled meeting of the City Council on April 15th (please refer to the attached letter).
P:%GENDAS%HYPR- CNT.CC4 lbbb
page 2 0 015
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
An Ordinance of the City of El Segundo Amending Section 7.20.040 of the El Segundo Municipal Code Relating to
Permit Fees for Industrial Waste Disposal and two (2) Resolutions establishing fees relating to Industrial Waste
Disposal (fiscal impact - estimated $40,565.14 increased annual revenue).
RECOMMENDED COUNCIL ACTION:
1. Council discussion.
2. Adopt Ordinance No. 1268 Relating to Industrial Waste Fees.
3. Adopt Resolutions establishing Industrial Waste Fees.
INTRODUCTION AND BACKGROUND:
On March 4, 1997 the City Council introduced Ordinance No. 1268 changing the manner in which Industrial Waste
Fees are established. Upon adoption of the Ordinance, Industrial Waste Fees will be adopted by Resolution.
DISCUSSION:
The City contracts with Los Angeles County Department of Public Works (LACDPW) for industrial waste inspection
services. The program is designed to protect the City's sewer system by monitoring the discharge of commercial/
industrial users. The fees collected by the City to pay for these services were adopted on January 6, 1987 and have
never been updated.
discussion continued on following page....
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance No. 1268 amending Section 7.20.040 of El Segundo Municipal Code.
2. Resolution Amending Resolution 3448 Relating to Industrial Waste.
3. Resolution Establishing Application Fees Pursuant to Title 7, Section 7.20.040
Relating to Industrial Waste and Disposal.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Annronriation Reauired - Yes Nom
ORIGINATED
Fduard Schr r. hector of Public Works
James
3-12,q'7
0 01G
PW- MAR18.04 Tuesday 3/11/97 5:00 PM
DISCUSSION: (continued)
The El Segundo Public Works Department has reviewed the Industrial Waste Program and found that the present
fee structure does not generate enough revenue to reimburse the City for the costs we incur. In fiscal year 1995/96,
the City paid to LACDPW $53,367.29 while collecting only $12,802.15 This resulted in an additional expenditure of
$40,565.14 by the City. Staff is proposing that the City adopt the same fee structure utilized by LACDPW in order to
eliminate the additional expenditure.
A listing of the present and proposed fees is as follows:
INDUSTRIAL WASTE CONTROL PROGRAM
INSPECTION / PERMIT FEES
FEE
CLASS
PRESENT FEE
Industrial Waste Inspection
A
$55.00
Industrial Waste Inspection
B
$110.00
Industrial Waste Inspection
C
$165.00
Industrial Waste Inspection
D
$220.00
Industrial Waste Inspection
E
$275.00
Industrial Waste Inspection
M
$660.00
Industrial Waste Inspection
X
-0-
Permit Application New
Sewer
$100.00
Permit Application New
On -site
$100.00
Permit Application New
Off -site
$100.00
Permit Application Revision
Sewer
$100.00
Permit Application Revision
On -site
$100.00
Permit Application Revision
Off -site
$100.00
Plan Review New Sewer
1
$100.00
Plan Review New Sewer
2
$100.00
Plan Review New Sewer
3
$100.00
Plan Review New Sewer
4
$100.00
Plan Review New Sewer
5
$100.00
Plan Review New Sewer
6
$100.00
Plan Review New On -site
1
$100.00
Plan Review New On -site
2
$100.00
Plan Review New On -site
3
$100.00
Plan Review New On -site
4
$100.00
Plan Review New On -site
5
$100.00
Plan Review New On -site
6
$100.00
Plan Review New Off -site
1
$100.00
Plan Review New Off -site
2
$100.00
Plan Review New Off -site
3
$100.00
Plan Review New Off -site
4
$100.00
Plan Review New Off -site
5
$100.00
Plan Review New Off -site
6
$100.00
Plan Review Revision Sewer
1
$100.00
Plan Review Revision Sewer
2
$100.00
Plan Review Revision Sewer
3
$100.00
Plan Review Revision Sewer
4
$100.00
Plan Review Revision Sewer
5
$100.00
Plan Review Revision Sewer
6
$100.00
Plan Review Revision On -site
3
$100.00
PROPOSED FEE
$114.00
$227.00
$340.00
$453.00
$681.00
$1359.00
$170.00
$219.00
$342.00
$323.00
$143.00
$206.00
$195.00
$331.00
$414.00
$519.00
$572.00
$837.00
$1074.00
$448.00
$560.00
$715.00
$793.00
$1168.00
$1510.00
$361.00
$444.00
$560.00
$619.00
$915.00
$1174.00
$258.00
$317.00
$400.00
$444.00
$644.00
$825.00
$548.00
1 1107
PW- MAR18.04 Tuesday 3/11/97 5:00 PM
Plan Review Revision On -site
4
$100.00
$607.00
Plan Review Revision On -site
1
$100.00
$348.00
Plan Review Revision On -site
2
$100.00
$431.00
Plan Review Revision On -site
5
$100.00
$902.00
Plan Review Revision On -site
6
$100.00
$1162.00
Plan Review Revision Off -site
1
$100.00
$258.00
Plan Review Revision Off -site
2
$100.00
$317.00
Plan Review Revision Off -site
3
$100.00
$400.00
Plan Review Revision Off -site
4
$100.00
$444.00
Plan Review Revision Off -site
5
$100.00
$644.00
Plan Review Revision Off -site
6
$100.00
$825.00
Closure Inspection
-0-
$114.00
Site Remediation / HR
-0-
$60.00
Off -Hours Inspection
-0-
$98.00
Inspection Special
-0-
$170.00
Additional Plan Review / HR
-0-
$60.00
Wastewater Sampling
-0-
$170.00
Since some of the fees were originally set by Ordinance, staff is revising the Municipal Code so that future changes
can be set by Resolution. After final adoption of the Ordinance, staff is recommending approval of the Resolutions
fibng the fees proposed above.
The attached Resolutions and Ordinance have been reviewed and approved as to form by the City Attorney.
1 i
PW- MAR18.04 Tuesday 3/11/97 5:00 PM
ORDINANCE NO. 1268
AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA,
AMENDING SECTION 7.20.040 OF THE EL SEGUNDO
MUNICIPAL CODE, WHICH SECTION RELATES TO PERMIT
FEES FOR INDUSTRIAL WASTE DISPOSAL.
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES
ORDAIN AS FOLLOWS:
SECTION 1. Section 7.20.040, Chapter 7.20, Title 7, of the El Segundo Municipal
code is hereby amended to read as follows:
7.20.040 PERMIT FEE.
Applications for permits shall be accompanied by an application fee
based on the nature of work required to process the permit, which
shall be fixed and established from time to time by the City Council
by Resolution.
SECTION 2. The City Clerk shall certify to the passage and adoption of this
ordinances shall cause the same to be entered in the book of original ordinances of said City;
shall make a note of the passage and adoption thereof in the records of the meeting at which the
same is passed and adopted; and shall within 15 days after the passage or adoption thereof
cause the same to be published or posted in accordance with the law.
PASSED, APPROVED AND ADOPTED this day of , 1997.
Sandra Jacobs, Mayor
of the City of El Segundo, California
ATTEST:
Cindy Mortesen
City Clerk
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley
City Attorney
W ORDINANMINDWSTE.ORD
0 019
RESOLUTION NO.
A RESOLUTION OF THE CITY = COUNCIL OF THE CITY OF EL
SEGUNDO AMENDING RESOLUTION 3448 RELATING TO
INDUSTRIAL WASTE
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY RESOLVE
AS FOLLOWS:
WHEREAS, Title 7, section 7.20.120 of the El Segundo Municipal Code requires that every
person granted an industrial waste permit shall pay an annual fee to the City of El Segundo for
inspection and control;
WHEREAS, on January 13, 1987, the City of El Segundo, pursuant to Title 7 of the El
Segundo Municipal Code, adopted Resolution 3448 to establish certain rules, regulations and fees
relating to the administration and enforcement of Title 7 of the El Segundo Municipal Code;
WHEREAS, the current fee provided for in Resolution 3448 is not adequate to compensate
the City for all of the costs associated with performing the requisite inspections and controls
pursuant to Title 7 of the El Segundo Municipal Code;
WHEREAS, the City of El Segundo desires to increase the Annual Inspection fee to
adequately compensate the City of El Segundo for the costs associated with this service; and,
WHEREAS, the proposed fee increases are, in fact, reasonably related to the City of El
Segundo's actual costs for providing the required services;.
Based upon the foregoing facts and findings, the City Council of the City of El Segundo
does hereby resolve, determine, and order as follows:
SECTION 1. Section 6 of Resolution No. 3448 relating to the establishment of industrial
waste fees is hereby amended to read as follows:
Section 6. ANNUAL INSPECTION FEE. Every person granted an industrial waste
permit under Title 7 of the El Segundo Municipal Code shall pay an annual fee to
the City for inspection and control pursuant to the following schedule:
Class 1
$
114.00
Class 2
$
227.00
Class 3
$
340.00
Class 4
$
453.00
Class 5
$
681.00
Class 12
$1,359.00
Class X
$
170.00
These classifications shall be based upon the minimum number of inspections per
year which the Director of Public Works determines to be necessary for the proper
enforcement of Title 7 of the El Segundo Municipal Code.
0 020
SECTION 2, In all other respects, Resolution 3448 shall remain the same
SECTION 3. The City clerk shall certify to the passage and adoption of this Resolution;
shall enter the same in the book of original resolutions of said City; and shall make a minute of
the passage and adoption thereof in the records of the proceedings of the City Council of said
City, in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED, AND ADOPTED this day of , 1997.
Sandra Jacobs, Mayor
of the City of El Segundo
ATTEST:
Cindy Mortesen
City Clerk
(SEAL)
APPROVED AS TO FORM:
DL
Mark D. Hensley
City Attorney
N ARES0'SYN D- WSTE.RS2
0 021
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO ESTABLISHING APPLICATION FEES PURSUANTTO
TITLE 7, SECTION 7.20.040 RELATING TO INDUSTRIAL WASTE
AND DISPOSAL
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY RESOLVE
AS FOLLOWS:
WHEREAS, Title 7 of the El Segundo Municipal Code was established, in part, to establish
rules and regulations relating to the administration and enforcement of industrial waste and
disposal;
WHEREAS, Title 7, section 7.20.040 of the El Segundo Municipal Code vests with the City
Council the authority to fix and establish fees associated with the processing of applications
pursuant to Title 7;
WHEREAS, the City Council of the City of El Segundo desires to establish appropriate
application fees pursuant to Title 7, Section 7.20.040 of the El Segundo Municipal Code to
adequately compensate the City of El Segundo for the costs associated with this service; and,
WHEREAS, the proposed application fees are, in fact, reasonably related to the City of
El Segundo's actual costs for providing the required services.
Based upon the foregoing facts and findings, the City Council of the City of El Segundo
does hereby resolve, determine, and order as follows:
SECTION 1. PERMIT APPLICATION FEE. The City Council hereby establishes the
Permit Application Fee required by Title 7, Section 7.20.040 of the El Segundo Municipal Code
as follows:
FEE
CLASS
RATE
Permit Application New
Sewer
$219.00
Permit Application New
On -site
$342.00
Permit Application New
Off -site
$323.00
Permit Application Revision
Sewer
$143.00
Permit Application Revision
On -site
$206.00
Permit Application Revision
Off -site
$195.00
Plan Review New Sewer
1
$331.00
Plan Review New Sewer
2
$414.00
Plan Review New Sewer
3
$519.00
Plan Review New Sewer
4
$572.00
Plan Review New Sewer
5
$837.00
Plan Review New Sewer
6
$1074.00
Plan Review New On -site
1
$448.00
Plan Review New On -site
2
$560.00
Plan Review New On -site
3
$715.00
Plan Review New On -site
4
$793.00
Plan Review New On -site
5
$1168.00
Plan Review New-On-site
6
$1510.00
Plan Review New Off -site
1
$361.00
Plan Review New Off -site
2
$444.00
Plan Review New Off -site
3
$560.00
0 022
Plan Review New Off -site
4
$619.00
Plan Review New Off-site.
5
$915.00
Plan Review New Off -site
6
$1174.00
Plan Review Revision Sewer
1
$258.00
Plan Review Revision Sewer
2
$317.00
Plan Review Revision Sewer
3
$400.00
Plan Review Revision Sewer -=
4
$444.00
Plan Review Revision Sewer
5
$644.00
Plan Review Revision Sewer
6
$825.00
Plan Review Revision On -site
1
$348.00
Plan Review Revision On -site
2
$431.00
Plan Review Revision On -site
3
$548.00
Plan Review Revision On -site
4
$607.00
Plan Review Revision On -site
5
$902.00
Plan Review Revision On -site
6
$1162.00
Plan Review Revision Off -site
1
$258.00
Plan Review Revision Off -site
2
$317.00
Plan Review Revision Off -site
3
$400.00
Plan Review Revision Off -site
4
$444.00
Plan Review Revision Off -site
5
$644.00
Plan Review Revision Off -site
6
$825.00
Closure Inspection
$114.00
Site Remediation / HR
$60.00
Off -Hours Inspection
$98.00
Inspection Special
$170.00
Additional Plan Review / HR
$60.00
Wastewater Sampling
$170.00
SECTION 2, The fees established by this Resolution shall go into effect on
SECTION 3. The City clerk shall certify to the passage and adoption of this Resolution;
shall enter the same in the book of original resolutions of said City; and shall make a minute of
the passage and adoption thereof in the records of the proceedings of the City Council of said
City, in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED, AND ADOPTED this day of ,
1997.
Sandra Jacobs, Mayor
of the City of El Segundo
ATTEST:
Cindy Mortesen
City Clerk
(SEAL)
APPROVED AS TO FORM:
Mark D. ensl y
City Attorney
NARES0'SUND- WSTE.RS3
0 023
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Commissions, Committees & Boards (CCBs)
AGENDA DESCRIPTION:
Request City Council to initiate recruitment process and announce vacancies on the Recreation & Parks
Commission, the Senior Citizen Housing Corporation Board, the Library Board of Trustees and the Planning
Commission, and the Metropolitan Cooperative Library System Advisory Board.
RECOMMENDED COUNCIL ACTION:
a) Direct Staff to initiate the recruitment process to fill the vacancies on the various Commissions,
Committees and Boards, as listed below.
cedure, with filing deadline to be set for 5:00 p.m., two
b) Advertise the positions pursuant to established pro
days (48 hours) prior to Interviews of candidates.
C) Establish date(s) of interviews so filing deadline can be announced.
INTRODUCTION AND BACKGROUND: The following are the positions on the various CCBs for which this
recruitment process is necessary:
# of Vacancies Term Exp. Commissions, Committees & Boards
2 positions May 30th Recreation & Parks Commission
1 position June 30th Library Board of Trustees
1 position June 30th Planning Commission
2 positions June 30th Senior Citizen Housing Corporation Board
1 position June 30th Metropolitan Cooperative Library System Advisory Board
DISCUSSION:
Information regarding the specific duties and qualifications of these Commissions /Committees /Boards and their
members, as well as application forms, will be made available at the Council Office, the City Clerk's Office,
Chamber of Commerce, Joslyn Center and the El Segundo Library. Interested candidates are invited to file an
application as soon as possible. Notice of the recruitment process will be posted, and ads will be placed in the El
Segundo Herald, the Limelight and run on Channel 22.
All candidates will be interviewed by the City Council on a date to be established. Applications must be filed at
City Council offices by 5:00 p.m., two days (48 hours) prior to interviews.
ATTACHED SUPPORTING DOCUMENTS: List of Commissioners, Committee and Board members whose
terms expire.
FISCAL IMPACT: NIA
ORIGINATED: Date: March 12, 1997
is O. Abreu, Legal Assistant
BY:
ames W. Morrison
ICTION TAKEN:
joa: n:\ccb \forms \recru it2.397
uate: marcn -iz,
0 0�4
310 645 2553
MAR 10 '97 01:56PM LOGICON RDA (310) 645 2553
FAX COVER SHEET
Number of pages ,Lincluding this cover page)
TO:
Name J. MORRISON,
CITY MGR.
FAX No. 310. 322.7187
FROM:
Name LIZ G'rAHNHOLZ
FAX No. 310.646- -2553
ADDITIONAL INFORMATION:
Location
P.1
Date: Mon, Mar 10,, 1997
E. S. CITY HALL
Phone/Ext. No. 810.607 -2226
Location ASNAC
Phone/Ext. No. 310 -645 -1122 E%T 545
The El Segundo Avation Safety and Noise Abatement Committee,
ASNAC, wishes to be placed on the March 18, 1997 agenda under the
Boards, Committees and Commissions section, and we request that
"recommend for discussion and possible action» be included in our
agenda item.
Topics to be discussed are ASNAC motion concerning LAX expansion,
latest LAX Master Plan public relations program, update on LAX
Noise "Variance prodceedings, new missions of the FAA, summary of
San Diego Noise Conference, and report on the March 7th AQMD
meeting.
Liz Garnholz, Chair, ASNAC
NOTICE OF CONFIDENTIALITY: The information contained in this transmission is confidential and intended only for the use of the
individual or envy named above. If the reader of this message is not the intended recipient, you Ara hereby notified that any use, duplication, or
dissemination of this communication or its contents is strictly prohibited. if you have received this transmission in error, please notify us
immediately to arrange for the return of the cri anal transmission to us.
IF YOU DO NOT RECEIVE ALL THE PAGES, PLEASE CALL BACK IMMEDIATELY 0 5
NO
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
02/25/97 THROUGH 03110197
Date
Payee
Amount
Description
03/03/97
First Trust
26,321.25
Assmnt #73 debt service pymnt
03/07/97
Federal Reserve
350.00
Employee Bonds P/R # 18
03/10/97
IRS
101,381.35
Federal Payroll Taxes P/R # 18
03/10/97
Emp. Dev. Dept.
22,384.25
State Payroll Taxes P/R # 18
03/10/97
W. B. M. W. D.
707,723.70
January water purchase
Total by Wire: 858,160.55
DATE OF RATIFICATION: 03118197 TOTAL PAYMENTS BY WIRE: 858,160.55
Certified as to the accuracy of the wire transfers by
�j
City Treasurers ' ? Date
Finai
City
Date -3116 9
Date
Information on actual expenditures is available in the City Treasurers Office of the City of El Segundo.
dwg
MINUTES OF THE ADJOURNED REGULAR MEETING
OF THE EL SEGUNDO CITY COUNCIL
March 4, 1997 - 5:00 P.M.
CALLED TO ORDER by Mayor Jacobs at 5:00 p.m.
PLEDGE OF ALLEGIANCE led by Councilwoman Jane Friedkin
ROLL CALL
Mayor Jacobs
Present
Mayor ProTem Wemick
Present
Councilwoman Friedkin
Present
Councilman Weston
Present
Councilman Gordon
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit
total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250. NONE
City Manager Morrison requested on behalf of City Attorney Hensley that Council approve adding an
urgent item of People vs. Hill to the agenda which came up after the posting of the agenda.
MOVED Mayor ProTem Wernick; 'SECONDED by Councilwoman Friedkin to add an ugent item of People
vs. Hill to the agenda which came up after the posting of the agenda. MOTION PASSED BY
UNANIMOUS VOICE VOTE 510.
CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including
the Brown Act (Government Code §54950, et se q.) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Gov't Code §54957 (Personnel); and /or conferring with the City's Labor
Negotiators as follows:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) None
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a))
Coalition for Economic Equity (CEE) v. Pete Wilson, et al., C96 -4024 TEH
Bue et al v. City of El Segundo, LASC Case No. BC137060
Siadek et al . City of El Segundo, LASC Case No. YCO25264
Rinebold /Hawk v. City of El Segundo, LASC Case No. YCO25220
Fragale v. City of El Segundo, LASC Case No. YCO23177
Mosleh and Greffon v. City of El Segundo, LASC Case No. YCO25903
People Vs. Hill
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further
public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -2-
matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - Selection of Negotiator.
REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
NONE
ADJOURNED at 7:00 p.m.
0 029
Lora Freeman, Deputy City Clerk
MINUTES OF THE REGULAR MEETING
OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 4, 1997 - 7:00 P.M.
CALLED TO ORDER by Mayor Jacobs at 7:07 p.m.
INVOCATION given by Reverend G. Kevin Taylor, Saint Michael's Episcopal Church
PLEDGE OF ALLEGIANCE led by Councilwoman Jane Friedkin
CHARACTER COUNTS Councilwoman Jane Friedkin presented the "Caring" Character Counts.
PRESENTATIONS - NOME
ROLL CALL
Mayor Jacobs Present
Mayor ProTem Wernick Present
Councilwoman Friedkin Present
Councilman Weston Present
Councilman Gordon Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit
total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250. Eight (8) individuals addressed the City Council.
1. Dorothy Kent, 909 Dune: thanked Mayor ProTem Wernick and Councilman Gordon for
reviewing the landscaping problem at the dunes by Hyperion
2. Announcement by the Chamber of Commerce of the "Lantana Brigade" downtown clean -up
day on March 9, 1997 at 1:00 p.m. and unveiling of the Water Wagon. Sally Mau,
DES[ /Heritage Walk, announced the "lantana Brigade" downtown clean -up day was going
to be held on March 9, 1997 at 1:00 p.m. along with the unveiling of the Water Wagon.
3. Ellen Ross, 208 E. Maple; spoke in support of the stop sign at Eucalyptus and Maple.
4. Rosemary Kisler, 209 E. Maple; spoke in support of the stop sign at Eucalyptus and Maple.
5. Charles O'Hern, 1209 Virginia; addressed Airport problems and AQMD participation.
6. Liz Garnholtz, resident; requested to speak on item C -1.
7. Bill Mason, President Elect of the Chamber of Commerce stated the government affairs
groups would like to work :along with the Council and City on the budget and budgeting
process.
8. Frank Wong, 435 Valley; spoke regarding the Federal Express proposed purchase of
property on Aviation Blvd. and his reasoning against their locating at that location.
0 030
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title
only.
MOVED by Councilwoman Friedkin; SECONDED by Mayor ProTem Wernick; to approve
reading all ordinances and resolutions on this agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE 510.
B. SPECIAL ORDERS OF BUSINESS -
1. A Resolution of the City Council of the City of El Segundo adopting a schedule of fees for
underground tank inspections, as provided for in Ordinance No. 1264 and an Ordinance of
the City of El Segundo Amending Section 7.20.040 of the El Segundo Municipal Code
Relating to Permit Fees for Industrial Waste Disposal (fiscal impact - estimated $60,565.14
increased annual revenue).
Mayor Jacobs stated she has a conflict on this item and did not participate in discussion or vote.
Mayor ProTem Wernick stated this was the time and place hereto fixed for a public hearing
to adopt a schedule of fees for underground tank inspections, as provided for in Ordinance
No. 1264 and an Ordinance of the City of El Segundo Amending Section 7.20.040 of the El
Segundo Municipal Code Relating to Permit Fees for Industrial Waste Disposal (fiscal
impact - estimated $60,565.14 increased annual revenue). She asked whether proper
noticing was done in a timely manner, and whether any written communications had been
received. City Clerk Mortesen stated noticing was done by the Public Works Department
and no written communications had been received by the City Clerk's Office.
Steve Tsumurs, Fired Department and Ed Schroder, Public Works Director, presented a
brief report.
Mayor Pro Tern Wernick opened the public hearing for public input.
No individuals addressed Council
MOVED by Councilwoman Friedkin; SECONDED by Councilman Gordon; to close the
public hearing. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR
PROTEM WERNICK, COUNCILMAN GORDON, COUNCILMAN WESTON, AND
COUNCILWOMAN FRIEDKIN. NOES: NONE. NOT - PARTICIPATING; MAYOR JACOBS
41011.
City Attorney Mark Hensley read resolution by title only:
RESOLUTION NO. 4001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, ADOPTING A SCHEDULE OF FEES TO RECOVER THE COSTS
OF SERVICES OF IMPLEMENTING AND PROCESSING UNDERGROUND TANK
PROGRAMS, APPLICATIONS, AND PERMITS.
MOVED by Councilman Weston; SECONDED by Councilwoman Friedkin; to adopt
Resolution 4001. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES:
MAYOR PROTEM WERNICK, COUNCILMAN GORDON, COUNCILMAN WESTON, AND
COUNCILWOMAN FRIEDKIN. NOES: NONE. NOT - PARTICIPATING; MAYOR JACOBS
41011.
0 031
Fb
City Attorney Mark (Hensley read ordinance by title only:
ORDINANCE NO. 1268
AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING
SECTION 7.20.040 OF THE EL SEGUNDO MUNICIPAL CODE, WHICH SECTION
RELATES TO PERMIT FEES FOR INDUSTRIAL WASTE DISPOSAL
INTRODUCED by Councilman Weston
C. UNFINISHED BUSINESS
1. Discussion and consideration of Aerospace Corporation performing air pollution studies of
Hyperion and the Airport.
Mike Lipstein, Aerospace Corporation explained the equipment used and answered questions from
the Council
Liz Garnholtz, resident; stated she supports contracting with Aerospace and an
environmental consultant to do an' air quality study.
MOVED by Councilman Weston; SECONDED by Councilwoman Friedkin; to approve
Contract Number 2490 with Aerospace Corporation; City Attorney to prepare contract;
approved Contract 2491 for an environmental consultant, and directed staff to prepare a
contract and hire a consultant and negotiate the terms of the analysis by Aerospace
Corporation, total costs not to exceed $45,000. MOTION PASSED BY UNANIMOUS
VOICE VOTE 510.
2. Second reading and adoption of an ordinance of the City Council of El Segundo, California
authorizing an amendment to the contract between the City Council of the City of El
Segundo and the Board of Administration of the Public Employees Retirement System that
provides Section 21573 (Third Level of 1959 Survivor Benefits) for local Fire members as
required by the El Segundo Firefighters Association 1996 -97 Memorandum of
Understanding. Fiscal Impact: The current surplus of assets in this benefit account is
projected by PERS, to be sufficient to pay the employer cost for 13 years.
City Attorney Mark Hensley read ordinance by title only:
ORDINANCE NO. 1267
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF
ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM.
MOVED by Councilwoman Friedkin ; SECONDED by Councilman Weston; to adopt
Ordinance Number 1267. MOTION PASSED BY UNANIMOUS VOICE VOTE 510.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
0 032
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 236918- 237074 on Demand Register Summary Number 33 in total amount of
$292,945.46.
2. Warrant Numbers 237078 - 237214 on Demand Register Summary Number 34 in total amount of
$280,527.78, and Wire Transfers in the amount of $160,555.66.
3. ITEM PULLED FOR DISCUSSION BY City Clerk Mortesen
4. Request for the City Council to approve the purchase of thirteen (13) police patrol cars, two (2)
twelve passenger vans, and two (2) one ton pickup trucks from the respective lowest bidders.
(Fiscal Impact: $361,697.91).
5. Final acceptance of Replacement of Water Lines, 1995 -1996, Project No. PW 95 -13 (final contract
amount $261,154.86).
6. ITEM PULLED FOR DISCUSSION BY MAYOR PROTEM WERNICK
7. Rejection of bids received for the Exterior Painting of the Urho Saari Swim Stadium (Public Works
Project PW 96 -12).
8. Request Council to approve funding and enter into Contract 2492 with The Warner Group to
perform a study on public safety communications options in an amount not to exceed $58,950
from Asset Forfeiture Funds.
MOVED by Councilwoman Friedkin; SECONDED by Councilman Gordon; to approve of Consent Agenda
Items 1,2,4,5,7, and 8. MOTION PASSED BY UNANIMOUS VOICE VOTE 510.
CALLED ITEMS FROM CONSENT AGENDA
3. City Council meeting minutes of February 18, 1997.
Clerk Mortesen presented correction to Page 5 Unfinished Business Item 3.
MOVED by Councilwoman Friedk'n SECONDED by Councilman Weston; to approve the meeting minutes
of February 18, 1997 with the corrections submitted. MOTION PASSED BY UNANIMOUS VOICE VOTE
510
6. Authorize stop signs for eastbound and westbound Maple Avenue at Eucalyptus Drive by
adopting a Resolution defining and establishing certain streets and parts of streets in the
City of El Segundo as no parking area, diagonal parking zones, no stopping zones, truck
routes, through streets and stop intersections, railroad grade crossings, and one -way
streets and alleys and rescinding Resolution No. 3990.
Mayor ProTem Wernick stated she would like stop sign requests to be presented in a group and not
randomly during the year.
MOVED by Mayor ProTem Werni-�k SECONDED by Councilman Gordon to adopt Resolution No. 4002.
MOTION PASSED BY UNANIMOUS VOICE VOTE 510
0 033
F. NEW BUSINESS - CITY MANAGER -
Consideration by Council of proposed first amendment to Agreement Establishing the
South Bay Cities Council of Governments (A Joint Powers Authority) to Create New
Elective Office: Vice -Chair Finance and adoption of related resolution.
City Attorney Hensley read resolution by title only:
RESOLUTION NO. 4003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA APPROVING THE FIRST AMENDMENT TO AGREEMENT
ESTABLISHING THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (A
JOINT POWERS AUTHORITY) PROVIDING FOR THE ESTABLISHMENT OF THE
OFFICE OF VICE CHAIR (FINANCE) AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AND TO ATTEST THE AMENDMENT.
MOVED by Councilman Weston; SECONDED by Councilman Gordon; to adopt Resolution
Number 4003 approving First Amendment to Agreement, and authorized the Mayor and
City Clerk to execute and attest the First Amendment to Agreement. MOTION PASSED
BY UNANIMOUS VOICE VOTE 510.
G. NEW BUSINESS - CITY ATTORNEY -
1. Urgency Ordinance related to massage establishments located in the MU Zone only.
(NOTE: The Ordinance to be adopted will be provided to Council at the meeting.)
City Attorney Hensley presented a brief report. Discussion followed.
City Attorney Hensley read ordinance by title only:
ORDINANCE NO. 1269
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, [PROHIBITING ON AN INTERIM BASIS MASSAGE
ESTABLISHMENTS EXCEPT IN THE URBAN MIXED -USE ZONE
MOVED by Mayor ProTem Wernick; SECONDED by Councilwoman Friedkin to adopt urgency Ordinance
1269 related to massage establishments located in the MU Zone only. MOTION PASSED BY
UNANIMOUS VOICE VOTE 510
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilman Gordon - 1. Discussion and consideration of revenues generated by charging
for ambulance transport services to non - residents and insured residents. Item withdrawn. Commented on
the Hyperion Landscape, and the work the ROAD committee is doing.
Mayor Pro Tern Wemick Commented on past ROAD Committee work, and the Hyperion
Landscape viewing. Stated she had been asked to represent the City at El Camino College's 50th
Anniversary.
Councilwoman Friedkin Updated Council on meetings attended.
Councilman Weston NONE
0 034
Mayor Jacobs Commented on Little League Opening Day
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) individuals who have received
value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Two
(2) individuals addressed the City'Council.
1. Sandra Mason, 300 block of Eucalyptus; spoke regarding stop signs and how they need to be
enforced.
2. Frank Wong, 435 Valley; spoke regarding the LAX settlement and use of the monies.
MEMORIALS -Mayor Jacobs adjourned in Memory of Genevieve Copeland Neil and Richard Kirby.
CLOSED SESSION - NONE
ADJOURNED at 8:23 p.m. to March 18, 1997 at 5:00 P.M.
Cindy Mortesen, City Clerk
0 035
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18,199 7
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION-*
To award Bid # 9701(Towing Services) to the lowest responsible bidder, and authorize the Mayor to execute the three year
agreement with three one year options. (Fiscal Impact: approximately $16,000 of general fund revenue annually)
RECOMMENDED COUNCIL ACTION:
Staff recommends that the bid be awarded to the low bidder, Jim and Jack's Automotive and Body Shop.
INTRODUCTIONAND BACKGROUND:
The City's previous towing contract ran from December 1992 through December 1996. At the December 17, 1996 City Council
meeting, the Council extended the prior contract for 90 days so that competitive bidding could take place.
DISCUSSION:
Bid #9701 was issued to four (4) south bay companies on February 5, 1997. Completed bids were due back on February 26,
1997. We received three (3) responses. A comparative summary of the responses is attached.
Jim and Jack's Automotive and Body Shop was awarded the previous towing bid from the City, and their performance has been
satisfactory.
ATTACHED SUPPORTING DOCUMENTS:
Towing Bid Summary Matrix
Agreement for Towing Services
Proposal Submitted by Jim & Jack's Inc. (Exhibit "A ")
FISCAL IMPACT:
(Check one) Operating Budget: [ Capital Improv. Budget:
Amount Requested:
Account Number:
Appropriation Required - Yea Nom[_
ORIGINATED BY: Date:
5i;7 7
Eunice ir me r, Director of Finance
Ta gr V*,-,&Ze4t,
Tim Grimmond, Chief of Police
BY.•
W. Morrison, City Manager
Date:
: /Z' �? --/1
FIN —I -001
0 036
City of El Segundo Page 1 3/10/97
Bid
0 037 FIN -I -002
Jim and Jacks
S & W Towing
Bob CassTowing
Service
Police ordered Vehicle Tow
$ 55.00
$ 70.00
$ 75.00
Police ordered Truck Tow
70.00
175.00
135.00
After hours Tow
70.00
175.00
135.00
Additional Labor per hour
20.00
70.00
75.00
Use of dolly
15.00
30.00
35.00
Truck is ordered and no
tow takes place
20.00
-
37.50
Vehicle release after hours
-
30.00
25.00
Storage: per day
Motorcycles
5.00
4.50
13.50
Passenger cars
12.00
12.00
13.50
Trucks, one ton
12.00
19.00
17.00
Trucks, 1.5 ton and over
20.00
19.00
22.00
0 037 FIN -I -002
2`x'',3
Cff
THIS AGREEMENT, made and entered into this 18th day of
March , 1997, between the CITY OF EL SEGUNDO, a municipal
corporation, hereinafter referred to as "City" and Jim and
Jack's Auto Body Center hereinafter referred to as
"Contractor ". In consideration of the mutual covenants and
conditions set forth herein, the parties agree as follows:
1. SCOPE OF SERVICES. Contractor agrees to perform
the services set forth in Exhibit A "SCOPE OF SERVICES" and
made a part hereof. Contractor represents and warrants that
it has the qualifications, experience and facilities to
properly perform said services in a thorough, competent and
professional manner and shall, at all times during the term
of this Agreement, have in full force and effect, all
licenses required of it by law. Contractors shall begin its
services under this Agreement on March 18 1997. Contractor
shall complete each of the services set forth in Exhibit A to
the City's satisfaction. If the City is not satisfied with
any such services, the Contractor shall work on such matter
until the City approves of the service.
2. STATUS OF Contractor. Contractor is and shall at
all times remain as to the City a wholly independent
contractor. The personnel performing the services under this
0 038 FIN -I -003
LAX2:175464.1
Agreement on behalf of Contractor shall at all times be under
Contractor's exclusive direction and control. Neither City
nor any of its officers, employees or agents shall have
control over the conduct of Contractor or any of Contractor's
officers, employees or agents, except as set forth in this
Agreement. Contractor shall not at any time or in any manner
represent that it or any of its officers, employees or agents
are in any manner officers, employees or agents of the City.
Contractor shall not incur or have the power to incur any
debt, obligation or liability whatever against City, or bind
City in any manner. Contractor shall not disseminate any
information or reports gathered or created pursuant to this
Agreement without the prior written approval of City except
information or reports required by government agencies to
enable Contractor to perform its duties under this Agreement.
Contractor shall keep itself informed of applicable local,
state and federal laws and regulations which may affect those
employed by it or in any way affect the performance of its
services pursuant to this Agreement. Contractor shall
observe and comply with all such laws and regulations
affecting its employees. City and its officers and
employees, shall not be liable at law or in equity as a
-2- CIONIRAI'Mr
2
FIN -I -004
MY ^' 33 0 039
LAX2:175464.1
result of any failure of Contractor to comply with this
section.
agrees to charge fees for its services not to the City but to
the people needing the services in the amounts set forth in
the schedule of fees detailed with Exhibit "A ".
5. ASSIGNMENT. All services required hereunder shall
be performed by Contractor, its employees or personnel under
direct contract with Contractor. Contractor shall not assign
to any subcontractor the performance of this Agreement, nor
any part thereof, nor any monies due hereunder, without the
prior written consent of City Manager.
6. TERMINATION OF AGREEMENT. This Agreement may be
terminated with or without cause by the City upon 30 days
written notice.
7. OWNERSHIP OF DOCUMENTS. Upon satisfactory comple-
tion of, or in the event of termination, suspension or
abandonment of, this Agreement, all original documents
prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole
property of City.
-3 - 2:, C .
_ .1
FIN -I -005
0 040
LAX2:175464.1
(a) All information gained by Contractor in performance
of this Agreement shall be considered confidential and shall
not be released by Contractor without City's prior written
authorization excepting that information which is a public
record and subject to disclosure pursuant to the California
Public Records Act, Government Code § 6250, et seq.
Contractor, its officers, employees, agents or subcontrac-
tors, shall not without written authorization from the City
Manager or unless requested by the City Attorney, voluntarily
provide declarations, letters of support, testimony at
depositions, response to interrogatories or other information
concerning the work performed under this Agreement or
relating to any project or property located within the City.
Response to a subpoena or court order shall not be considered
"voluntary" provided Contractor gives City notice of such
court order or subpoena.
If Contractor or any of its officers, employees,
Contractors or subcontractors does voluntarily provide
information in violation of this Agreement, City has the
right to reimbursement and indemnity from Contractor for any
damages caused by Contractor's conduct, including the City's
attorney's fees.
-4-
rriy ', { FIN -I -006
0 041
Contractor shall promptly notify City should Contractor,
its officers, employees, agents or subcontractors be served
with any summons, complaint, subpoena, notice of deposition,
request for documents, interrogatories, request for admiss-
ions or other discovery request, court order or subpoena from
any party regarding this Agreement and the work performed
thereunder or with respect to any project or property located
within the City. City retains the right, but has no obli-
gation, to represent Contractor and /or be present at any
deposition, hearing or similar proceeding. Contractor agrees
to cooperate fully with City and to provide City with the
opportunity to review any response to discovery requests
provided by Contractor. However, City's right to review any
such response does not imply or mean the right by City to
control, direct, or rewrite said response.
(b) Contractor covenants that neither they nor any
officer or principal of their firm have any interest in, or
shall they acquire any interest, directly or indirectly which
will conflict in any manner or degree with the performance of
their services hereunder. Contractor further covenants that
in the performance of this Agreement, no person having such
interest shall be employed by them as an officer, employee,
agent, or subcontractor without the express written consent
of the City Manager.
LAX2:175464.1
(' "'� j FIN -I -007
0 042
9. DEFAULT. In the event that Contractor is in
default of any provision of this Agreement, City can
terminate this Agreement immediately by written notice to the
Contractor.
10. INDEMNIFICATION.
(a) Contractor represents it is skilled in the
professional calling necessary to perform the services and
duties agreed to hereunder by Contractor, and City relies
upon the skills and knowledge of Contractor. Contractor
shall perform such services and duties consistent with the
standards generally recognized as being employed by
professionals performing similar service in the State of
California.
(b) Contractor is an independent contractor and shall
have no authority to bind City nor to create or incur any
obligation on behalf of or liability against City, whether by
contract or otherwise, unless such authority is expressly
conferred under this agreement or is otherwise expressly
conferred in writing by City. City, its elected and
appointed officials, officers, agents, employees and
volunteers (individually and collectively, "Indemnitees ")
shall have no liability to Contractor or to any other person
for, and Contractor shall indemnify, defend, protect and hold
LAX2:175464.1 6
2.1
0 043 FIN -I -008•
LAX2:175464.1
harmless the Indemnitees from and against, any and all
liabilities, claims, actions, causes of action, proceedings,
suits, damages, judgments, liens, levies, costs and expenses
of whatever nature, including reasonable attorneys' fees and
disbursements (collectively "Claims "), which the Indemnitees
may suffer or incur or to which the Indemnitees may become
subject by reason of or arising out of any injury to or death
of any person(s), damage to property, loss of use of
property, economic loss or otherwise occurring as a result of
or allegedly caused by the performance or failure to perform
by Contractor of Contractor's services under this agreement
or the negligent or willful acts or omissions of Contractor,
its agents, officers, directors or employees, in performing
anv of the services under this agreement.
If any action or proceeding is brought against the
Indemnitees by reason of any of the matters against which
Contractor has agreed to indemnify the Indemnitees as above
provided, Contractor, upon notice from the CITY, shall defend
the Indemnitees at Contractor's expense by counsel acceptable
to the City. The Indemnitees need not have first paid any of
the matters as to which the Indemnitees are entitled to
indemnity in order to be so indemnified. The insurance
required to be maintained by Contractor under paragraph 15
shall ensure Contractor's obligations under this paragraph
-7- _
FIN -I -009
0 044
LAX2:175464.1
14(b), but the limits of such insurance shall not limit the
liability of Contractor hereunder. The provisions of this
paragraph 14(b) shall survive the expiration or earlier
termination of this agreement.
The Contractor's indemnification does not extend to
Claims occurring as a result of the City's negligent or
willful acts or omissions.
► 1C . ►
A. Insurance Requirements. Contractor shall
provide and maintain insurance acceptable to the City
Attorney in full force and effect throughout the term of this
Agreement, against claims for injuries to persons or damages
to property which may arise from or in connection with the
performance of the work hereunder by Contractor, its agents,
representatives or employees. Insurance is to be placed with
insurers with a current A.M. Best's rating of no less than
A:VII. Contractor shall provide the following scope and
limits of insurance:
(1) Minimum scope of Insurance. Coverage
shall be at least as broad as:
FIN -I -010
0 045
LAX2:175464.1
(a) Insurance Services Office form
Commercial General Liability coverage (Occurrence Form CG
0001) .
(b) Insurance Services Office form
number CA 0001 (Ed. 1/87) covering Automobile Liability,
including code 1 "any auto" and endorsement CA 0025, or
equivalent forms subject to the written approval of the City.
(c) Workers' Compensation insurance as
required by the Labor Code of State of California and
Employer's Liability insurance and covering all persons
providing services on behalf of the Contractor and all risks
to such persons under this Agreement.
(d) Errors and omissions liability
insurance appropriate to the Contractor's profession.
(2) Minimum Limits of Insurance. Contractor
shall maintain limits of insurance no less than:
(a) General Liability: $1,000,000 per
occurrence for bodily injury, personal injury and property
damage. If Commercial General Liability Insurance or other
form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the
-9-
0 O 6FIN -I -011
activities related to this Agreement or the general aggregate
limit shall be twice the required occurrence limit.
(b) Automobile Liability: $1,000,000
per accident for bodily injury and property damage.
(c) Workers' Compensation and Employer's
Liability: Workers' Compensation as required by the Labor
Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
B Other Provisions. Insurance policies required
by this Agreement shall contain the following provisions:
(1) All Policies. Each insurance policy
required by this paragraph 15 shall be endorsed and state the
coverage shall not be suspended, voided, canceled by the
insurer or either party to this Agreement, reduced in
coverage or in limits except after 30 days' prior written
notice by Certified mail, return receipt requested, has been
given to the City.
LAX2: 175464. 1 �10�
FIN -I -012
0 047
LAX2:175464.1
(a) City, its officers, officials, and
employees and volunteers are to be covered as additional
insureds as respects: liability arising out of activities
Contractor performs, products and completed operations of
Contractor; premises owned, occupied or used by Contractor,
or automobiles owned, leased or hired or borrowed by
Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to City, its
officers, officials, or employees.
(b) Contractor's insurance coverage
shall be primary insurance as respect to City, its officers,
officials, employees and volunteers. Any insurance or self
insurance maintained by City, its officers, officials,
employees or volunteers shall apply in excess of, and not
contribute with, Contractor's insurance.
a Contractor's insurance shall apply
separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the
insurer's liability.
(d) Any failure to comply with the
reporting or other provisions of the policies including
FIN -I -013
0 048
breaches of warranties shall not affect coverage provided to
the City, its officers, officials, employees or volunteers.
T,iability Coverage. Unless the City Manager otherwise agrees
in writing, the insurer shall agree to waive all rights of
subrogation against City, its officers, officials, employees
and agents for losses arising from work performed by
Contractor for City.
C. Other Requirements. Contractor agrees to
deposit with City, at or before the effective date of this
contract, certificates of insurance necessary to satisfy City
that the insurance provisions of this contract have been
complied with. The City Attorney may require that Contractor
furnish City with copies of original endorsements effecting
coverage required by this Section. The certificates and
endorsements are to be signed by a person authorized by that
insurer to bind coverage on its behalf. City reserves the
right to inspect complete, certified copies of all required
insurance policies, at any time.
(1) Contractor shall furnish certificates and
endorsements from each subcontractor identical to those
Contractor provides.
LAX2:175464.1
-12-
0 0ly -I -014
LAX2:175464.1
(2) Any deductibles or self- insured reten-
tions must be declared to and approved by City. At the
option of the City, either the insurer shall reduce or
eliminate such deductibles or self- insured retentions as
respects the City, its officers, officials, employees and
volunteers; or the Contractor shall procure a bond
guaranteeing payment of losses and related investigations,
claim administration, defense expenses and claims.
(3) The procuring of such required policy or
policies of insurance shall not be construed to limit
Contractor's liability hereunder nor to fulfill the
indemnification provisions and requirements of this
Agreement.
12. ENTIRE AGREEMENT. This Agreement is the complete,
final, entire and exclusive expression of the Agreement
between the parties hereto and supersedes any and all other
agreements, either oral or in writing, between the parties
with respect to the subject matter herein. Each party to
this Agreement acknowledges that no representations by any
party which are not embodied herein and that no other
agreement, statement, or promise not contained in this
Agreement shall be valid and binding.
-13- -,
0 050 FIN -I -015
13. GOVERNING LAW. The City and Contractor understand
and agree that the laws of the State of California shall
govern the rights, obligations, duties and liabilities of the
parties to this Agreement and also govern the interpretation
of this Agreement. Any litigation concerning this Agreement
shall take place in the Los Angeles County Superior Court.
14. ASSIGNMENT OR SUBSTITUTION. City has an interest
in the qualifications of and capability of the persons and
entities who will fulfill the duties and obligations imposed
upon Contractor by this Agreement. In recognition of that
interest, neither any complete nor partial assignment of this
Agreement may be made by Contractor nor changed, substituted
for, deleted, or added to without the prior written consent
of City. Any attempted assignment or substitution shall be
ineffective, null, and void, and constitute a material breach
of this Agreement entitling City to any and all remedies at
law or in equity, including summary termination of this
Agreement.
15. MODIFICATION OF AGREEMENT. The terms of this
Agreement can only be modified in writing approved by the
City Council and the Contractor. The parties agree that this
requirement for written modifications cannot be waived and
any attempted waiver shall be void.
LAX2:175464.1 -14-
0 051
FIN -I -016
16. AU'T'HORITY TO EXECUTE. The person or persons
executing this Agreement on behalf of Contractor warrants and
represents that he /she /they has /have the authority to execute
this Agreement on behalf of his /her /their corporation and
warrants and represents that he /she /they has /have the
authority to bind Contractor to the performance of its
obligations hereunder.
17. NOTICES. Notices shall be given pursuant to this
Agreement by personal service on the party to be notified, or
by written notice upon such party deposited in the custody of
the United States Postal Service addressed as follows:
City.
Attention: City Manager
City of El Segundo
350 Main Street
El Segundo, California 90245
.n
Jim and Jack's
L605 E. Grand Avenue
-•F I fle • •
The notices shall be deemed to have been given as
of the date of personal service, or three (3) days after the
date of deposit of the same in the custody of the United
States Postal Service.
LAX2:175464.1
-15-
_f
0 052
FIN -I -017
18. SEVERABILITY. The invalidity in whole or in part
of any provision of this Agreement shall not void or affect
the validity of the other provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed the day and year first above
written.
JIM & JACK'S INC.
By
Title
CITY OF EL SEGUNDO
By
Title
ATTEST:
Cindy Mortesen
City Clerk
LAX2:175464.1
APPROVED AS TO FORM:
Mark D. Hensle
City Attorney
-16- -
FIN -I -018
.0 05.3
PROPOSAL
TOWING AND STORAGE OF VEHICLES
CITY OF EL SEGUNDO
THE UNDERSIGNED OFFERS TO PERFORM ALL THE DUTIES AND OBLIGATIONS
REQUIRED OF THE TOW SERVICE AND STORAGE GARAGE OPERATOR BY THE
PROVISIONS OF THE "SPECIFICATIONS FOR TOWING SERVICE AND STORAGE
GARAGE, CITY OF EL SEGUNDO" DATED AND THE PROVISIONS
OF ALL SECTIONS OF THE DEPARTMENT OF MOTOR VEHICLES AS IT RELATES TO
TOW SERVICE AND THE STATE OF CALIFORNIA CIVIL CODE, AT THE PRICES AND
FOR THE CONSIDERATION HEREIN PROVIDED AND TO TOW VEHICLES WHEN SO
DIRECTED BY THE CITY OF EL SEGUNDO AT THE FOLLOWING PRICES:
1. RATES AND CHARGES:
(A) Police- ordered impound tow charges for passenger type vehicles and pickup
trucks up to 3/4 ton capacity during the hours of 8:00 a.m. to 5:00 p.m. will be at
the rate of
FIFTY—FIVE
(B) Police- ordered impound tow charges for trucks (one (1) ton and over) heavy
equipment during the hours of 8:00 a.m. to 5:00 p.m. will be at the rate of
E:ye N TY ($-70-(4) )
and during the hours of 5:00 p.m. to 8:00 a.m. at the rate of
7G -cam
(C) Charge for police requested release:
(a) Motorcycles $
(b) Passenger cars and vans or trucks
to 3/4 ton $
(c) Trucks, one (1) ton $
(d) Heavy trucks and equipment
(1 -1 /2 ton and over) $
6
0 0 9TI -019
(D) Where additional labor is required to facilitate the movement of the vehicle, it
may be charged at the rate of.
(E) Should the use of a "dolly" be required, the use thereof may be charged at the rate
of:
(F) Where the tow truck has been ordered, arrives at the scene and vehicle is released
without towing services being performed, the charge for the tow truck response
shall be:
'T-w,e y ($ 26 . a; )
(G) The charge for a vehicle release during other than the normal operating hours of
8:00 a.m. to 5:00 p.m., Monday and Friday shall be a fee not to exceed for each
service rendered, the amount of:
N6 Lt AROE ($ fr 1
(H) Storage of vehicles shall be charged at the rate per day of-
(1) For motorcycles
(2) For passenger cars, vans, and
Pickup trucks up to 3/4 ton
Capacity $
(3) For trucks, one (1) ton $ 1
(4) For trucks 1 -1 /2 ton and over $ LC
(5) Any part of one day will constitute one day's storage. One day's storage
shall be 24 hours from time of pick up to time of release.
2. LOCATION:
(A) Short-term storage yard facilities are located at:
7 ...
FIN -I -020
0 055
(B) Impound garage facility is located at:
(C) Storage facilities for long -term impounds are located at:
l (' LCKAt -rA i E SEE aUh 1`U
3. I (we) hereby certify that I (we) own/lease (check one) the real property that will be used
for:
(A) Short-term storage yard facilities rwn Lease
(B) Short-term garage facility (0 Lease
(C) Long -term storage yard facilities (own Lease
4. If leasing the property mentioned in 3 above, please state the following:
Name of Lessor
Address of Lessor
Date of lease expiration
5. I hereby certify that I have read the Notice to Bidders and the Specifications for Towing
Service and Storage Garage, City of El Segundo, and I am able to comply with all
requirements as listed on these proposal sheets that constitute my bid for the furnishing of
towing service and storage garage facilities to the City of El Segundo for the period of
three (3) years and three (3) one year options commencing f M 0E h ! ATFLY
I ACKNOWLEDGE THE REQUIREMENT TO PROVIDE DOCUMENTATION AS
CALLED OUT HEREIN.
Name of Company
By T1/4 KIZIR IAN — OWNIE
Title
8
k
FIN -I -021
0 056
EL CA. cIC 24.�;
Address of Company
Phone Number of Company
DATE OF THIS PROPOSAL
9 ,
0 0 $174-I -022
SPECIFICATIONS FOR FURNISHING EXCLUSIVE TOW SERVICE AND VEHICLE
STORAGE TO THE CITY OF EL SEGUNDO, CALIFORNIA
DEFINITIONS
Whenever in these specifications the following terms are used, the intent and meaning thereof
shall be interpreted as follows:
CITY - -the City of El Segundo, California
CITY MANAGER- -the City Manager of the City
CHIEF OF POLICE - -the Chief of Police of the City of El Segundo or his authorized
representative
POLICE DEPARTMENT- -the Police Department of the City of El Segundo
OPERATOR - -the tow service and vehicle storage owner submitting the proposal
ALTERNATE OPERATOR - -a vehicle tow and storage service acting on the behalf of the
Operator
A person, firm, or corporation submitting a proposal under these specifications shall furnish tow
service and vehicle storage to the City in accordance with the following:
OPERATOR SERVICE REQUIREMENTS:
A. Operate on a 24 -hour, 365 days per year basis any emergency or routine
towing service without delay in response to Police Department request for
service.
B. Operate standard tow trucks and adequate equipment to handle any
passenger vehicle, small truck, large truck, trailer, or similar heavy
equipment.
C. Operate a cable wench of sufficient size and capacity to retrieve vehicles
which have gone over embankments or off - traveled portions of roadways
into inundated areas or other inaccessible locations.
D. Operate and maintain a minimum of two standard tow trucks and tow
truck drivers who will be available at all times with sufficient equipment
to provide expeditious movement of disabled vehicles involved in multi -
vehicular collisions.
E. Operator shall provide tow service without cost to City when City owned
vehicle up to one ton is towed.
10 +
FIN -I -023
0 058
II. VEHICLE STORAGE REQUIREMENTS:
The following facilities shall be provided within an eight mile radius of the civic
center of the City of El Segundo.
A. Secure garage facility for impounded vehicles. The secured garage facility
for impounded vehicles shall be available to house two vehicles within a
fully enclosed building that shall be locked at all times. These vehicles
shall not be moved or touched in any manner after storage therein without
the prior written consent of the Chief of Police, except by El Segundo
Police Department sworn personnel showing the proper identification. IT
SHOULD BE NOTED THAT THESE VEHICLES CONSTITUTE
CRIMINAL EVIDENCE AND ANY PERSONS TAMPERING WITH
THE VEHICLES MAY BE PROSECUTED.
B. Short term secured storage. The short term secured storage yard facilities
shall accommodate ten vehicles from El Segundo for at least ten days.
This area must be isolated from the normal storage area.
C. Long term secured storage yard facilities. Long term secured storage yard
facilities shall be provided for storing at least thirty vehicles from El
Segundo for a period exceeding ten days.
D. Storage lots and/or yards. Storage lots and/or yards shall be enclosed by a
fence or wall of at least six feet in height constructed of material to be
approved by the Chief of Police; shall be adequately illuminated during
the hours of darkness; shall be locked at all times; shall have sufficient
space to segregate hazardous vehicles. Shall make all provisions
necessary to ensure that the public is restricted from unescorted entry.
Lots shall be located so as to be under constant surveillance of Operator or
other security measures approved by the Chief of Police.
E. If vehicles requiring storage in a secured building as outlined in II.A,
exceed the building storage capacity, the operator shall, prior to moving
the vehicles, immediately contact the Watch Commander at the El
Segundo Police Department to ascertain the appropriate disposition of the
vehicles.
F. Any property removed from a vehicle must be stored in a separate locked
locker, and individual records maintained for each vehicle.
' A `
11
FIN -I -024
0 059
G. The Operator shall submit to the Chief of Police a statement certifying
whether the real property to be used by the Operator for the vehicular
storage proposed herein is owned or leased; and if such property is being
leased, it must be stated from whom it is leased and the expiration date of
said lease.
III. CITY OF EL SEGUNDO ADMINISTRATIVE SURCHARGE:
The City of El Segundo shall charge either: a) a 10% administrative
surcharge of the gross receipts for all tow services, charges and vehicle
storage, or b) a vehicle release fee of a fixed dollar amount to be
communicated to the Operator annually in writing. Either fee is due and
payable to the City of El Segundo ten calendar days following each three
month period after the effect of the contract date for furnishing tow service
and vehicle storage.
IV. OPERATOR ADMINISTRATION
A. The Operator shall maintain in his place of business records of all
impounded and stored vehicles ordered by the Police Department and such
records shall be available for review and/or audit to any authorized
member of the Police Department and any persons specifically authorized
in writing by the City Manager. Said records shall be subject to periodic
audit.
Records shall include but not be limited to:
a. Police Department vehicle custody report which shall be
required on all police ordered storage. Each report shall be
time stamped at time of vehicle storage and at time of
vehicle release. The Operator will forfeit first day storage
charge if report is not time stamped. In all cases where a
vehicle has been stored for less than two hours, no daily
storage shall be assessed.
b. Copies of registered letters (where applicable).
C. Chart sheets listing tow charges and storage fees against
each individual vehicle and when possible containing the
owner's release (signature). The appropriate lien charge, if
applicable, may be assessed to the vehicle owner at the time
of the vehicle's release if the Operator has incurred such a
charge as a result of lien proceedings initiated in the
12 . .
FIN -I -025
manner prescribed by law. All lien charges collected by the
Operator must be supported by documentation showing the
Operator's cost. NO PERSON TAKING CUSTODY OF A
VEHICLE WITHIN 10 DAYS (240 HOURS) OF THE
TIME OF STORAGE OR IMPOUND (AS INDICATED
BY TIME STAMP) SHALL BE CAUSED TO PAY ANY
LIEN CHARGES OF ANY AMOUNT.
d. A ledger account shall be maintained by date of impound,
amount of each charge as a separate entry, and total of all
charges for the City of El Segundo only. Such entries shall
be supported by the documents called for above.
2. The records listed above shall be maintained in jacket files, by
month, by chronological date of impound and storage. Such
records shall be placed in storage and maintained for five years
from preparation and shall be made available as indicated above.
3. No work or contract shall be entered into between the Operator and
the vehicle owner or his agent until the vehicle has been released
by the Chief of Police, or his designate.
4. All towing rates and other fees pursuant to this contract shall be
posted in a conspicuous place where the public would transact
business to obtain any vehicular release.
5. The Operator shall at all times comply with the existing ordinances
of the City and such other ordinances as the City Council may
enact, and shall conform to federal, state, and local laws now in
effect or hereafter enacted, and shall obtain and maintain at this
own cost and expense all necessary licenses and permits.
V. INSURANCE REQUIREMENTS
A. Comprehensive General Liability; Automobile Liability; Garage keeper's
Legal Liability. During the term of the agreement the Operator at his own
cost, shall provide and maintain comprehensive general and automobile
liability insurance in full force and effect, ample in amount to cover all
claims for property damage and all claims on account of the death of
injury to any person who is not an employee of the Operator that may, or
may be claimed to have arisen out of or by reason of the performance of
the work of the Operator, and to cover all claims for personal loss and
damage that may, or may be claimed to be a result of such death or injury
13
0 061 FIN -I -026
and over all awards and judgements rendered for such death, injury, loss
and damage. The minimum amounts of the comprehensive general and
automobile liability insurance shall be one million dollars ($1,000.000.00)
for each occurrence and property damage insurance shall be not less than
$100,000 for each occurrence or such other amount as the City Manager
deems sufficient. In addition, Operator shall provide Garage keeper's
legal liability coverage in an amount not less than $100,000 for each
disabled vehicle and any property contained in such vehicle while being
towed and during storage.
The Operator shall file with the City as a condition precedent to the
execution of the contract, a certificate or certificates of protective liability
insurance as herein stipulated in which the City, its officers and employees
are named insured or is named as an additional insured with the Operator.
The Operator shall also furnish evidence of a commitment by the
insurer(s) to notify the City by registered mail of the expiration or
cancellation of the required insurance not less than thirty days before the
effective date of such termination.
The Operator shall defend, save, keep, and bear harmless the City and all
officers and agents thereof from all damages, costs, or other expenses in
law or equity that may at any time arise or be set up because of damages,
costs, or other expenses in law or equity that may at any time arise or be
set up because of damages to property or of personal injury received by
reason of or in the course of performing said work, which may be resultant
by any act or omission upon the part of the Operator or any of said
Operator's employees, or any subcontractor performing any of the work
contemplated by the contract or by any other person. The certificates of
liability insurance herein before referred to shall stipulate that the
insurance applies to Operator's assumption of liability under this
paragraph.
B. Workers' Compensation Insurance. The Operator shall at all times keep
fully insured, at his own expense, all persons employed by him in
connection with the performance of the contract as required by the
provision of the Labor Code of the State of California related to Workers'
Compensation Insurance and shall hold the City free and harmless from all
liability arising by reason of injuries of any employee of the Operator
incurred in the course of employment hereunder. The Operator shall file
and maintain certificates with the City showing said insurance to be in full
force and effect at all times during the course of the contract, and shall
provide that in the event of expiration of proposed cancellation of such
insurance for any reason whatsoever, the City shall be notified by
14
0 062
FIN -I -027
registered mail not less than thirty days before expiration or cancellation is
effective.
C. Seller shall indemnify, defend, with counsel of the City's choice, protect,
and hold harmless the City, its respective elected and appointed boards,
officials, officers, agents, employees and volunteers (collectively "the
City ") from and against any and all liabilities, claims, actions, causes of
action, proceedings, suits, damages, judgements, liens, levies, costs an
expenses which they may suffer or incur or to which the City may become
subject by reason of or arising out of an injury to or death of any person(s),
damage to property, loss of use of property, economic loss or otherwise
occurring as a result of or allegedly caused by the Seller's performance of
or failure to perform any services under this agreement or by the negligent
or willful acts or omission of the seller, its agents, officers, directors,
subcontractors or employees, committed in performing the services under
this agreement.
VI. LABOR DISRUPTIONS
If a labor job action arises within the Operator's organization, it is the
responsibility of the Operator to make such arrangements, as necessary, and at the
same cost so as to provide service in accordance with these specifications with a
prior written approval of the Chief of Police.
VII. GENERAL
A. The Operator shall be financially capable of performing contract
obligations to the City.
B. The Operator and tow truck drivers employed by the Operator shall be
sufficiently capable to ensure safe and proper discharge of their service
responsibilities.
C. At the discretion of the Chief of Police, the Operator and his employees
may be fingerprinted at the Police Department within thirty days after the
agreement is executed; all persons who subsequently become officers or
employees of the Operator may be fingerprinted prior to such appointment
or employment for the purpose of determining criminal record status and
issuance of I.D. cards should the Chief of Police desire to do so.
D. The right of any vehicle owner involved in a traffic collision to call for
tow service of his own choosing shall not be infringed upon so long as the
removal of the vehicle can be made without undue delay. In those cases
15
0 063 FIN -I -028
where the owner of a damaged or abandoned vehicle chooses to have the
City's tow service and vehicle storage operator transport such vehicle to a
location other than the official police impound storage garage, this shall be
a private matter to be arranged between the owner of the vehicle and the
Operator.
E. The owner of a vehicle ordered to be stored who appears on the scene after
the Operator has been called out prior to his arrival and request immediate
release of his vehicle upon obtaining permission from the Chief of Police
or his designate, may take possession of his vehicle at no cost. If the
Operator has arrived then compensation can be rendered.
F. The Operator upon signing the Police Department vehicle custody report
assumes full liability for the vehicle and its contents. It shall be the
responsibility of the Operator to return all property which has been
removed from the vehicle for temporary storage to the owner at the time of
vehicle release.
G. The City reserves the right to inspect the facilities, records, equipment and
premises of the Operator hereunder at any time during the life of the
agreement, in order to ensure that all the terms and conditions of these
specifications are being satisfactorily met and complied with.
H. It will be the responsibility of the Operator to make necessary
arrangements with other Alternate Operator(s) to respond to City's request
for vehicle tow service when Operator equipment is unable to respond.
The Operator shall be responsible for notifying the Watch Commander at
the El Segundo Police Department in advance of any tow service request
to be handled by an Operator. Such Alternate Operators shall take any
vehicle to the Operator's premises for storage. The City assumes no
financial or other responsibility if this prior notification process is not
followed, and the vehicle will not be released to the Alternate Operator. It
is further understood that when such occasions occur and Operator cannot
respond in a reasonable time, the Chief of Police or his designate, can
make such arrangements to meet this emergency as he deems necessary.
VIII. TERM OF CONTRACT
A. The term of this contract shall be for a period of three years;
B. The contract term may be extended a maximum of three times, by mutual
consent of the parties for an additional one year period;
16
A [j
0 064 FIN -I -029
C. This Agreement may be terminated by the City, in its sole discretion, upon
written notice to the Operator, at any time during the term of this
Agreement.
IX. CHANGE OF OWNERSHIP
The qualifications and abilities of the Operator to carry out the terms of this
Agreement are of particular concern to the City. Therefore, the Operator shall not
assign or otherwise transfer this Agreement nor shall it sell, convey or otherwise
transfer, voluntarily, or involuntarily, the business, in whole or in part, without the
express written consent of the City Council. Such consent shall not be
unreasonably withheld provided the successor is a responsible and qualified tow
service operator and has by a valid and binding written agreement agreed to be
bound by the provisions of this Agreement.
X. INDEPENDENT CONTRACTOR
Garage agrees to perform under this Agreement as an Independent Contractor and
not as an employee of the City.
XI. REFERENCES
Provide names, locations, contract persons, and phone numbers of not less than
three agencies at which the Proposer has supplied services similar in scope.
17
♦ n O r 5FIN -I -030
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 18, 1997
AGENDA HEADING: Consent Agenda
Adoption of plans and specifications for construction of a storm drain system in Sierra Street, Maple
Avenue, and Lomita Street, Public Works Specifications No. PW 94-4 (estimated cost: $295,000).
RECOMMENDED COUNCIL ACTION:
1. Adopt plans and specifications.
2. Authorize staff to advertise the project for receipt of construction bids.
INTRODUCTION AND BACKGROUND:
The adopted 1996 -97 Capital Improvement Program includes a project to construct storm drains in Maple
Avenue, between Sierra Street and an existing storm drain in Center Street, and storm drains in the 700
block of Sierra and Lomita Streets to connect to the proposed drain in Maple Avenue. Currently, the low
area of Sierra Street drains into the City sanitary sewer system by means of a small grate inlet and the low
area of Lomita Street drains to Maryland Street (one block to the east) through an easement within adjacent
private properties. Both these existing drains are not adequate to address storm runoffs during heavy rains.
The proposed storm drain system will provide the needed storm water protection for this residential area
and eliminate potential private property flooding during heavy rains.
DISCUSSION:
Engineering Division staff has prepared plans and specifications for the storm drain project. The project
includes 24" diameter storm drains in Sierra and Lomita Streets and a 30" diameter storm drain in Maple
Avenue connected to an existing 72" diameter storm drain in Center Street, which outlets to the City's storm
water retention basin at Center Street and Imperial Avenue.
discussion continued on next page....
ATTACHED SUPPORTING DOCUMENTS:
Location map.
FISCAL IMPACT:
Operating Budget: No
Capital Improvement Budget: Yes
Amount Requested:
Project/Account Budget: $230,000-00
Project/Account Balance: Date:
Account Number. 301 -400- 8205 -8359
Pict Phase: Adoption of clans and specifications
Appropriation Required: Not at this time
0
PW- MAR18.03 Tuesday 3/11/97 5:00 PM
0
DISCUSSION: (continued)
The estimated cost of the project, including staff costs for design and inspection and construction
contingencies, is $295,000. The budgeted amount in the Capital Improvement Program is $230,000.
During detailed design it was determined that portions of the storm drain have to be installed at a depth of
eighteen (18) feet, which resulted in a estimate higher than the one used during development of the Capital
Improvement Program. The revised estimate is close enough to the budgeted amount that the City may
receive a low bid which will allow the project to be constructed without any additional funding. Staff
recommends advertising the project for receipt of construction bids to establish actual construction costs.
After bid opening, staff will submit recommendations to the City Council for award of contract and any
budget allocations, if needed.
PW- MAR18.03 Tuesday 3/11/97 5:00 PM' 0 6 7
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Final acceptance of Piping Improvements at Water Facility.
Project No. 96-4 (final contract amount: $106,999.00).
RECOMMENDED COUNCIL ACTION:
1. Accept work as complete.
2. Authorize City Clerk to file the City Engineer's Notice of Completion in the County Recorder's office.
INTRODUCTION AND BACKGROUND:
On August 20, 1996, the City Council awarded a contract for $106,999.00 to R.C. Foster Corporation for
piping improvements at the Water Facility at 400 Lomita Street.
DISCUSSION:
The scope of the work included the installation of an interconnecting pipe system between the two (2) water
storage reservoirs and associated inlet and outlet improvements to improve water circulation between the
reservoirs.
The work has been satisfactorily completed and staff recommends City Council acceptance of the work.
The final contract amount is $106,999.00.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion.
FISCAL IMPACT:
Operating Budgets No
Capital Improvement Budget: Yes
Amount Requested: $106,999.00 (final contract amount)
Project/Account Budget $118.0 0 00
Project/Account Balance: Date:
Account Number. 501 -400- 7103 -8382
Pr*ct Phase: Acceptance of work as complete
Appropriation Required: No
ORIGINATED;..., _ n . _ Date:
PW- MAR.01 Tuesday 3/11/97 5:00 pm
0 X60
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name : Piping Improvements at Water Facility
Project No.: PW 96-4
Notice is hereby given pursuant to State of California Civil Code Section 3093 at seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facility.
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on March 5, 1997. The work done was:
6. On March 18, 1997, the City Council of the City of El Segundo accepted the work of
this contract as being complete and directed the recording of this Notice of Completion
in the Office of the County Recorder.
7. The name of the Contractor for such work of improvement was:
R. C. Foster Corporation
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows:
Blk. 34, El Segundo Sheet No. 7, M.B. 22 -54, 55
The street address of said property is:
400 Lomita Sreet, El Segundo, CA 90245
Dated:
Bellur K. Devaraj
City Engineer
VERIFICATION
I, the undersigned, say: I am the City Engineer of the City El Segundo, the declarant of
the foregoing Notice of Completion; I have read said Notice of Completion and know
the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 1997 at El Segundo, California.
Bellur K. Devaraj
City Engineer
N:W0TICE'S\PW964.N0T 3/7/97) 0 070
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Park Vista Amendment NO. 1 to Repayment Agreement
RECOMMENDED COUNCIL ACTION:
Review and approve Amendment NO. 1 to Repayment Agreement
INTRODUCTION AND BACKGROUND:
Per the request of the Senior Housing Board and upon the direction of City Council, the attached
amendment was prepared on the repayment agreement of Park Vista. The Amendment delays the
repayment of the second note by one year, avoiding the one year repayment 'overlap ".
DISCUSSION:
The Amendment NO. 1 to Repayment Agreement has been prepared and reviewed by Legal and
Finance, per City Council direction, in order to avoid a one year overlap in the repayment agreement of
Park Vista between the City of El Segundo and the Senior Housing Board.
ATTACHED SUPPORTING DOCUMENTS:
Amendment NO. 1 to Repayment Agreement
FISCAL IMPACT: YES NO x
Amount Requested:
Account Balance: Date: FY96/97 Budget
Account Number 1302
Appropriation Required: Yes No
ORIGINATED: Date: March 18, 1997
Ju ndoe, ecreation Superintendent
REVIEWED BY:
Manager
TAKEN:
Date: March 18, 1997
n 0) 7 1
AMENDMENT NO.1 TO REPAYMENT AGREEMENT
THIS AMENDMENT NO. 1 TO REPAYMENT AGREEMENT ( "AMENDMENT ") is entered into
this 18 day of April, 1997 by and between the City of El Segundo, a California Municipal Corporation,
( "CITY ") and the El Segundo Senior Citizen Housing Corporation, a California Nonprofit Public Benefit
Corporation ( "CORPORATION').
WHEREAS the CITY and CORPORATION entered into a Repayment Agreement on or about
January 5, 1988 ( "AGREEMENT ");
WHEREAS the CITY and CORPORATION are desirous of amending paragraph 3. of the
AGREEMENT pursuant to this AMENDMENT;
NOW THEREFORE the CITY and CORPORATION do hereby agree to amend paragraph 3. of the
AGREEMENT as follows:
In addition to repaying the foregoing advance, CORPORATION agrees to pay to the
City for deposit in the General Fund, or such other fund as the City may determine, a sum equal
to the $2,345,538 expended from the Voters' Trust Account for construction of the Project
together with interest accrued through July 1987 in the amount of $882,544. Such payment shall
not be subject to additional periodic interest payments. Repayment shall begin when all
principal and interest payments on the $1,780,00 loan from the General Emergency Contingency
Reserve Fund have been made, but not later than June 5, 2008. Payments shall be made in equal
monthly installments of $14,889.00 or more and shall be due and payable on the fifth day of each
month beginning June 5, 2008. However, the last payment shall be in the amount of $12,058.00
and shall be due and payable April 5, 2026.
Other than the above amendment to paragraph 3. all other terms and conditions of the AGREEMENT
shall remain unchanged and in full force and effect.
ATTEST:
City Clerk
ATTEST:
Secretary
APPROVED AS TO FORM:
City Attorney
CITY OF EL SEGUNDO
Sandra Jacobs, Mayor
EL SEGUNDO SENIOR CITIZEN
HOUSING CORPORATION
President
0 072
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18,1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Presentation of the City's Comprehensive Annual Financial Report (CAFR), Management Letter, and staff
responses for the fiscal year ended June 30, 1996.
RECOMMENDED COUNCIL ACTION:
1). Receive and file the City's Comprehensive Annual Financial Report (CAFR), Management Letter, and Staff
Response
2.) Authorize an increase in the threshold for capitalization of Fixed Assets from $500 to $1,000.
INTRODUCTION AND BACKGROUND:
Attached is the City of El Segundo's Comprehensive Annual Financial Report (CAFR) for the fiscal year
ended June 30, 1996. The annual audit of the City's financial records was performed by the independent
audit firm of Thomas, Bigbie & Smith (TB &S). The audit field work was completed on September 11,
1996, and preliminary financial statements were submitted. These statements were then reviewed,
corrected, and subsequently finalized by the Finance Department.
Although the CAFR is frequently referred to as the audit report, in fact the auditor's report or opinion
letter is one page within the full document and is contained on page one of this report. As stated in the
first paragraph of their report, the general purpose financial statements are the responsibility of the City's
management. Thus, with the exception of page one of this document, the responsibility for preparation of
the Comprehensive Annual Financial Report resides with the Finance Department.
DISCUSSION:
(Continued)
ATTACHED SUPPORTING DOCUMENTS:
Comprehensive Annual Financial Report for the fiscal year ended June 30, 1996
Auditor's Management Letter
Staff Response to Auditor's Management Letter
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes No
ORIGINATED: Date:
-) e
Eunice Kramer, Fi ance Director
BY: Date:
74 A
�- /Z-- '77
0 0 +► FIN -II -001
ISCUSSION (Conti
Finance relies on the audit firm to advise on the report in several ways, such as in drafting the notes to the
financial statement and identifying any classifications that would be deemed a material misstatement so
that adjustments and restatements can be properly recorded.
The audit firm also prepares a Management Letter which is directed to the City Council in which the
Council is advised of any findings that were made in the course of the audit that merit the attention of
Council. Should the audit firm determine that inadequate internal controls, policies, procedures, or
recordkeeping systems resulted in excessive and material misstatements that required year end
corrections, this would be brought to the Council's attention along with any other potential weaknesses
noted by the auditors. The firm noted no matters that were considered to be material weaknesses under
standards established by the American Institute of Certified Public Accountants. They did note some
items of less significance and the management letter and staff s responses are transmitted herewith.
Together, the Finance Department and TB &S believe that the attached CAFR provides a fair
presentation of the financial position of the City and the results of operations over the fiscal year,
consistent with generally accepted accounting principles.
Finance also prepares the Introductory Section and the Statistical Section. The Introductory Section
includes a transmittal letter to the Council which is intended to provide for Council, the public and other
readers, an overview of significant information contained in the structured general purpose financial
statements.
The Statistical Section beginning on page 70 provides summary trend information over the last ten fiscal
years, and other demographic information that assist the reader in understanding the financial history of
El Segundo and the nature of our community's business and residential population.
For the past five years, the City has received the awards from both the Government Finance Officers
Association (GFOA) and California Society of Municipal Finance Officers (CSMFO). Finance
Department was notified last week by the CSMFO that the City's 1996 CAFR has again received their
award for excellence in financial reporting. These award programs require detailed peer review against
checklists of 30 to 60 pages delineating all required accounting and reporting principles and best
reporting practices. The annual review exercise is extremely valuable as it provides anonymous reactions
from other finance professionals who offer critical feedback and concrete suggestions on how the report
may be expanded to improve information to the reader, or to indicate where inconsistencies may appear.
While often the findings are not material, and the report continues to merit the award, it is a valuable
quality control review. Moreover, credit rating agencies rely on this peer review and consider the
presence of the award a reliable benchmark of the accuracy of the accounting presentations.
It is recommended that the City Council receive and file the Comprehensive Annual Financial Report for
the fiscal year ended June 30, 1996.
0 074 FIN -II -002
Thomas, Bighi.e &
September 11, 1996
An Accountancy Corporation
Certified Public Accountants
City Council
City of El Segundo
350 Main Street
El Segundo, California 90245
Dear City Council:
Donald L. I homa�, (TA (Retired)
Smith -
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VC. Smith, Ir., ( PA
Jerre D. Bigbie, (TA
Richard A. Teeman, ( PA
We have audited the financial statements of the City of El Segundo as of and for the year ended
June 30, 1996, and have issued our report thereon dated September 11, 1996. In planning and
performing our audit of these financial statements, we considered its internal control structure
in order to determine our auditing procedures for the purpose of expressing our opinion on these
financial statements and not to provide assurance on the internal control structure. We noted
no matters involving the internal control structure and its operation that we considered to be
material weaknesses under standards established by the American Institute of Certified Public
Accountants. However, we noted items of less significance and other matters which are
discussed below.
(1)
Fixed Asset Records
While performing our audit procedures related to the City's fixed assets, we were informed that
the City was in the process of preparing its City -wide Fixed Asset Valuation Report. Currently,
the City tracks additions and deletions to fixed assets each year in detail. However, the City
does not maintain an ongoing listing of fixed assets which is inventoried and reconciled annually.
Currently, there is no comprehensive listing of fixed assets reconciled to the $15,321,099 in the
General Fixed Asset Account Group.
This method of accounting for fixed assets creates various problems. First, it is very likely that
items that are scrapped, lost or sold will not be removed from the fixed assets account group on
the books and records. Furthermore, even if scrapped, lost or sold items were removed from
the books and records, it would be very difficult to ascertain the original purchase price of the
asset in order to properly remove it. The above scenario will more than likely result in the
improper reporting of fixed assets on the City's books and records. Obviously, without a fixed
asset listing there would be less control over fixed assets. Additionally, without said listing it
would be hard to know if an asset was missing and would leave more room for
misappropriation.
0 075
4201 Brockton Avenue, Suite 100 • Riverside, California 92501 • Telephone (909) 682 -4851 • Facsimile (909) 682 -6569
FIN —II -003
In order to maintain the integrity of the accounting system and strengthen internal controls over
fixed assets, we recommend the City expedite the preparation of its Fixed Asset Valuation
Report, and that on an annual basis City staff in all departments scrutinize and update the
aforementioned report and attest to the existence of fixed assets under their control, as well as
provide appropriate explanations for items scrapped or sold. Furthermore, this report should
be reconciled to the City's books and records. The current fixed asset capitalization threshold
($500) should be evaluated. Many municipalities are raising these capitalization limits to reduce
the cost associated with accounting for items which are considered minor. This is not to say that
these minor items can not be given a asset tag or inventoried.
(2)
Inventory
During our review of the City's inventory balances, it was brought to our attention that the
City's Water Department had not performed a physical count of its inventory on or near June
30. Also, we noted that the Department does not maintain a reliable listing (including part
numbers, cost and quantity on hand) of its inventory at least annually.
We suggest, on or near June 30, the City's Water Department perform a physical count of its
inventory and maintain a listing of that inventory on an annual basis.
(3)
Accounts Payable and Encumbrances
During our audit of City's June 30, 1996 financial statements and after reviewing the prior
auditors' management letter and inquiring with City staff, we noted that there were some
accounts payable accounts which had incorrect balances. These errors were due in part to prior
year debit balances that existed and accounts payable reconciliations had not been performed in
a timely manner. In addition, the City's accounting system is unable to properly track purchase
orders as part of the accounting system and produce a listing of outstanding encumbrances. City
staff had to manually prepare such a listing for the year end balances.
While the material differences were properly adjusted as of June 30, 1996, not all differences
were adjusted prior to commencement of fieldwork. We recommend that periodic reconciliations
and review of all general ledger accounts be performed on a regular basis throughout the year
to ensure that clerical errors and irregularities are discovered in a timely manner. Furthermore,
we suggest that the City evaluate its current data processing system to ascertain whether it meets
the needs of the City.
0 0 7 6 FIN-- II-004
(4)
Discounts and Premiums on Investments
We noted that the City does not amortize discounts and premiums on investments. Instead, the
City recognizes gains and losses upon the sale and /or maturity of investments.
We recommend that the City amortize investment discounts and premiums at least annually.
(5)
County and State Investment Pools
Lately, county and state investment pools are updating policies and procedures to adhere to the
revised government code. These policies and procedures should be available to all entities which
invest in the pools.
In conjunction with their normal review, we suggest that at least quarterly the investment
advisory committee review the policies, practices and procedures of the pools in which the City
invests to determine if the pool is still an appropriate investment for the City.
(6)
Bank Reconciliations
After arriving at the City, we noted that although the bank reconciliations were current to date,
it was obvious that this was not performed on a monthly basis during the entire year. This is
due in part to turnover of City staff and the fact that the process of verifying numerous
reconciling items each month can be very time consuming.
Since the bank reconciliation process is vital to the internal control over the City's most liquid
asset, we suggest that the City investigate the possibilities the City's bank providing automated
banking services which assist the City in preparing its bank reconciliation on a monthly basis.
(7)
Other Items
Along with the above items 1 through 6, we have addressed additional points related to the
compliance of the City's investment policy with the revised government code and compliance
of the City's investment transactions with its investment policy. Those comments can be found
in separate reports dated August 16, 1996 and November 19, 1996.
0 07?
FIN -II -005
Summation
We took the above items into consideration when issuing our opinion on the City's financial
statements. We did not consider these issues sufficient to qualify our opinion. This letter is not
intended to imply that our test failed to disclose many commendable features in the current
operating procedures of the City and the successful implementation of previous
recommendations. However, from a standpoint of practicality this letter is limited to situations
which in our judgement merit or could benefit from refinement.
We would like to take this opportunity to express our appreciation for the assistance extended
us during the course of our audit. It was a pleasure working with qualified, dedicated
professional staff. If we can be of further assistance or if you have any questions regarding our
recommendations, please call our office.
Respectfully submitted,
THOMAS, BIGBIE & SMITH
An Accountancy Corporation
Richard A. Teaman
Certified Public Accountant
cc: James W. Morrison, City Manager
0 07 8 FIN -II -006
Responses to Management Letter Comments
1.) Fixed Asset Records City staff concurs with this management letter comment. The City
currently does not have any software package that integrates the fixed asset detail to the City's
General Ledger. City staff foresaw this as an area of audit concern, and prior to the year end
audit fieldwork, began evaluating asset valuation consulting firms to once again, update the
City's "Comprehensive Fixed Asset Valuation Report" The firm who was chosen, has completed
the large majority of their field work, and is in the report writing stage.
City staff is confident that any software package selected in the Citywide MIS Project will have
available a Fixed Asset sub - system, that will allow the fixed asset detail listing to be fully
integrated into the City's General Ledger, thus minimizing the potential of unreconciled
differences that inevitably occur when manually tracking such a large sub - system. An automated
system will also provide a current data base and reporting capabilities accessible by departments
to assist them in these responsibilities, namely processing transfers, and retirements of assets.
Both Thomas, Bigbie & Smith, the audit firm, and Asset Consulting & Valuation, recommended
that the City raise the threshold for capitalization of fixed assets. Staff agrees with these
recommendations and is requesting that the City Council raise the capitalization threshold to
$1,000. Smaller dollar items can still be tagged and monitored, however the fixed asset database
will become more manageable.
2.) Inventory City staff concurs with this management letter comment. Due to staffing constraints
that existed during the final quarter of the 1995/96 fiscal year, staff was unable to adequately plan
for a physical count of the Water Fund inventory. Staff realizes that this is an area of relative
importance, and foresees having the proper staffing and audit planning to carry out the physical
inventory at June 30, 1997, or any alternately selected date agreed to by Thomas, Bigbie & Smith.
3.) Accounts Payable and Encumbrances City staff concurs with this management letter
comment. An audit is meant to detect errors that are material in relation to the City's financial
statements. Some times small errors that are not individually material, over time can become
material when looked at in total. Prior to the arrival of the auditors, city staff made an effort to
look for any errors that would materially affect the City's financial statements. The auditors were
instrumental in bringing to our attention very old smaller errors that needed adjusting in the
accounts payable and encumbrance sections of the balance sheet.
The City's current finance software package cannot handle encumbrances and/or purchase orders,
in two separate fiscal years. Therefore the new year purchase orders cannot be input until the
prior year purchase orders/encumbrances have been audited and verified for June 30 financial
statement purposes. Any new year reports distributed before the audit is completed, and the
books are closed, are missing valuable encumbrance figures. All of the new software packages
being looked at in the Citywide MIS project have the ability to deal with encumbrances in multiple
fiscal years.
4.) Discounts and Premiums on Investments The City Treasurer and Finance staff concur with
0 0 7 Al FIN -II -007
this management letter comment. This recommendation merely relates to the timing of how the
City currently accounts for premiums and discounts on investments. In the future, any premiums
or discounts on investments purchased, would be amortized, or smoothed out, over the life of the
investment.
5.) The City Treasurer indicates that this comment has been addressed in the Quarterly
Investment Review.
6.) Bank Reconciliations City staff concurs with this management letter finding. Due to a key
staffing turnover during the last quarter of the fiscal year, the bank reconciliations fell several
months behind. However city staff saw that this was an unacceptable breakdown in the
department's internal control. During the current fiscal year critical deadlines in November,
December, and January again resulted in delays on bank reconciliations. The selected use of
temporary contractual services has been used to restore current status to the bank reconciliation
function, and is recommended in the proposed 1997/98 budget to assure all fiscal deadlines are
met without compromising this crucial area of internal control.
7.) The City Treasurer indicates that these comments have been addressed in the Quarterly
Investment Review.
0 r.'8 0 FIN -II -008
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Proposed revisions to Wastewater Maintenance Worker 1 1II and Wastewater Maintenance Leadworker Class
Specifications. Fiscal Impact: None
RECOMMENDED COUNCIL ACTION:
Approve the revised class specifications.
INTRODUCTION AND BACKGROUND:
The attached class specifications for Wastewater Maintenance Worker 1 /II and Wastewater Maintenance
Leadworker have been revised to reflect the requirement for the possession of a Class B California Driver's
License. Both class specifications currently require a Class C Driver's License.
DISCUSSION:
Incumbent's in these Public Works Department Job Classifications are required to operate a hydro flush truck, a
vehicle with a gross vehicle weight rating of more than 26,000 pounds. The California Vehicle Code requires that
an operator of such a vehicle must possess a Class B License. All incumbents in the job classifications currently
possess the required license.
ATTACHED SUPPORTING DOCUMENTS:
Wastewater Maintenance Worker 1 /II and Wastewater Maintenance Leadworker Class Specifications.
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
N/A Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
ORIGINATED: Date: March 6, 1997
Bo land, Director of Huma Resources /Risk Management
RVVIPWED BY: Date:
itv Manager
TION TAKEN:
agenda.261 March 6, 1997 9:58AM
I t, I
CITY OF EL SEGUNDO
WASTEWATER MAINTENANCE LEADWORKER
DEFINITION
Date Adopted: 3/18/97
Under general supervision, leads the work of a crew engaged in the installation, repair, and maintenance of
storm drains, and wastewater systems; operates power- driven equipment used in wastewater, and storm drain
repair and maintenance work; maintains wells and pumps; performs related duties as required.
CLASS CHARACTERISTICS
This class is distinguished from the Wastewater Maintenance Worker II class by its responsibility for the daily
supervision of small crews responsible for performing a variety of tasks in the maintenance, repair, and limited
construction of storm drain and wastewater systems.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Participates and leads the work of crews engaged in the repair and maintenance of wastewater
system including sewer mains and lines, sewer and storm drain lift stations, pumps, tanks, motors,
wet wells, and related equipment.
Participates and leads the work of a crew engaged in the maintenance and repair of electrical,
mechanical and hydraulic systems and control equipment; enters confined spaces using
appropriate safety equipment; checks for hazardous gases; ensures that crew follows proper safety
procedures.
3 Participates and leads the work of a crew responsible for installing and repairing sewer lines and
limited construction of sewer lines, and maintaining collection systems and manholes.
4. Checks on emergency situations and assigns crew to remedy problems; assigns crews to perform
regular maintenance work on storm drains and City facilities; inspects and reviews work performed;
maintains and updates records of maintenance and construction work performed.
Makes arrangements with contractors for contract work not performed by City staff; performs
construction inspection of wastewater and storm drain systems for a variety of public works projects
and private developments; technically approves and signs off on completed work that is in
conformance to specifications and code requirements.
6. Makes specific work assignments to crew members and assists in the evaluation of performance;
ensures work of crew is performed in a safe and efficient manner; trains subordinates in work
methods and safety practices.
7. Investigates complaints related to the wastewater system and storm drains; responds to inquiries
and requests from the public and City staff.
Answers emergency calls from the public and other agencies, taking appropriate action such as placing
barricades, clearing storm drains, and repairing leaks.
0 082
WASTEWATER MAINTENANCE LEADWORKER
Page 2
QUALIFICATIONS GUIDELINES
Education and /or Experience
Any combination of education and /or experience that has provided the knowledge, skills, and abilities
necessary for satisfactory job performance. Example combinations include graduation from high school or
equivalent, and three years of increasingly responsible experience in maintenance, construction, and
installation of wastewater systems preferably including some lead supervisory experience.
Knowledge, Skills, and Abilities
Considerable knowledge of principles, procedures, and practices of wastewater system operations; operating
principles of valves, pumps, and motors; safety orders and practices; principles of supervision and training;
working in confined spaces and toxic hazards related to wastewater systems. Ability to operate, repair, and
maintain wastewater system; work in confined spaces and use self contained breathing apparatus; work in
a safe and efficient manner; diagnose operating problems and take appropriate corrective actions; keep
records and prepare reports; plan, assign, and supervise the work of staff; provide training to other staff;
establish and maintain cooperative working relationships.
Special Requirements
Possession of or ability to obtain a Class e 8 California driver's license and a satisfactory driving record.
Able to train others in obtaining a Class B California Driver's License.
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L
Date Adopted: 3/18/97
CITY OF EL SEGUNDO
WASTEWATER MAINTENANCE WORKER 1 /11
DEFINITION
Under general supervision, performs a variety of tasks in the installation, routine maintenance, and repair of
pumping plants, sewer lines, wells, and related equipment; performs related duties as required.
CLASS CHARACTERISTICS
Wastewater Maintenance Worker I: This is the entry level class in the Wastewater Maintenance Worker
series and incumbents are expected to advance to the higher level
upon attainment of required experience. Duties are performed
under supervision and in a learning capacity.
Wastewater Maintenance Worker II: This is the journey level class in the Wastewater Maintenance
Worker series. Incumbents are expected to perform assigned
activities without detailed instructions as to procedures to be
followed and have considerable knowledge of the maintenance of
the City's Wastewater System. Positions in this class are also be
expected to assist in the supervision and training of less
experienced personnel.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Performs various tasks involved in the preventive maintenance and repair of City's the wastewater
system, including sewer mains and lines, sewer storm drain lift stations, pumps, tanks, motors, wet
wells, and related equipment; inspects wastewater systems to locate needed repairs and required
maintenance; reports findings and suggested repairs and maintenance to supervisor.
2. Installs sewer lines and uses related equipment involved in sewer tap -ins; participates in the limited
construction of sewer systems; maintains collection systems and manholes; digs and backfills
trenches; operates equipment such as trucks, backhoe, air compressors, jack hammers, and a
variety of hand and power tools; performs pipe fitting and valve repair work; cuts and replaces
concrete and /or asphalt.
3. Participates in the maintenance and repair of electrical, mechanical, and hydraulic systems and
control equipment; performs preventative maintenance on pumps and pump motor equipment;
inspects booster and well pumps, including checking for excessive noise, heat, or leaks; checks fluid
levels on pumps; changes oil and packing at preset intervals; cleans wells; enters confined spaces
using appropriate safety equipment; checks for hazardous gases.
4. Operates hydro rodder and related equipment involved in cleaning or clearing sewer lines; operates
heavy equipment, such as electric hoist, loaders, trucks, backhoe, steam cleaner, and other power -
driven equipment; cleans and performs standard maintenance on tools and equipment.
Installs and removes motors in wells and booster pumps; installs, repairs, and /or calibrates a variety
of equipment at pump or well stations such as meters, pump assemblies, clay valves, turbidity units,
and new motor starting equipment.
6. Answers emergency calls from the public and other agencies, taking appropriate action such as
placing barricades, clearing storm drain pipes, shutting off main lines, and repairing leaks.
p n��
WASTEWATER MAINTENANCE WORKER I
WASTEWATER MAINTENANCE WORKER II
Page 2
QUALIFICATIONS GUIDELINES
Education and /or Experience
Wastewater Maintenance Worker I: Any combination of education and /or experience that has provided
the knowledge, skills, and abilities necessary for satisfactory job
performance. Example combinations include high school
graduation or equivalent, and one year of experience performing
maintenance and repair of wastewater systems or one year of
equivalent experience.
Wastewater Maintenance Worker II:
Knowledge, Skills, and Abilities
Wastewater Maintenance Worker I:
Wastewater Maintenance Worker II:
Special Requirements
Any combination of education and /or experience that has provided
the knowledge, skills, and abilities necessary for satisfactory job
performance. Example combinations include high school
graduation or equivalent, and experience in the installation,
maintenance, and repair of wastewater systems that would be
equivalent to one year of experience as a Wastewater Maintenance
Worker I in the City of El Segundo.
Working knowledge of the operation and use of equipment and
power tools used in wastewater systems; maintenance and repair
of wastewater systems; operating principles of valves, pumps, and
motors; toxic hazards related to wastewater systems and working
in confined spaces. Ability to maintain and repair wastewater
systems; work in a safe and efficient manner; work in confined
spaces; keep records; read and interpret plans and maps;
understand and follow verbal and written directions; work effectively
in the absence of supervision; establish and maintain cooperative
working relationships; use self contained breathing apparatus.
Working knowledge of the equipment and procedures involved in
the installation, maintenance, and repair of wastewater systems;
related laws, ordinances, rules, regulations, policies, and
procedures; operating principles of valves, motors, and pumps;
working in confined spaces and toxic hazards related to wastewater
systems. Ability to maintain and repair wastewater systems; keep
records; work in a safe and efficient manner; work in confined
spaces; read and interpret plans and maps; understand and follow
verbal and written directions; work effectively in the absence of
supervision; establish and maintain cooperative working
relationships; lead the work of a crew in the absence of supervision.
Wastewater Maintenance Worked - Possession of or ability to obtain a Class C California driver's license and
a satisfactory driving record.
Wastewater Maintenance Worker 11 Possession of or ability to obtain a Class B California driver's license
and a satisfactory driving record.
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Agreement with JCM Facilities Planning and Management for architectural services related to the construction of a
Police Training Facility at 400 Lomita St. with fees not to exceed $16,830.00 from asset forfeiture funds.
RECOMMENDED COUNCIL ACTION:
Approve agreement and authorize the Mayor to execute the agreement on behalf of the City.
INTRODUCTION AND BACKGROUND:
On October 15, 1996, the City Council approved the solicitation of requests for proposals from qualified architects to
provide services for the conversion of an existing out -of- service pump station at 400 Lomita St. These services will
analyze the economy of either a conversion or demolition and new construction. Included in the project fees are
conceptual design, a design phase, construction bid, and supervision throughout the project.
DISCUSSION:
On December 2, 1996, staff received proposals from the following architectural firms:
JCM Facilities Planning and Management $16,830.00
Stephen Wooley and Assoc. $28,700.00
REA and Assoc. $38,005.00
Collaborative Group $66,500.00
Frank Glynn 12 % of construction cost
Patrick Murray and Assoc. Declined to submit proposal
Staff from the Police, Public Works, Planning, and Building Safety reviewed all submitted proposals and recommends
JCM Facilities Planning and Management to provide the required services as specified. References of past customers
of JCM were contacted and favorable comments were received.
ATTACHED SUPPORTING DOCUMENTS:
City - Consultant Agreement
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget: YES
Amount Requested: $16,830.00
Project/Account Budget:
Project/Account Balance: $237.500.00 Date:
Account Number:
Project Phase:
Aonrooriation Reauired - Yes No_
Tf ' Date: March 7, 1997
ri ond, Chief o P ice
RE D BY: Date:
W. Morrison, City Manager
ACTON TAKEN:
PD -I -1 - 3/4/97 2:30 pm
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ORIGINAL
AGREEMENT
FOR
CONSULTANT SERVICES
THIS AGREEMENT ( "Agreement "), made and entered into this 18th day of
March , 1997, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred
to as "City" and JCM Facilities Planning and Management hereinafter referred to as "Consultant ".
The parties hereto mutually agree as follows:
SECTION 1. RECITALS. This agreement is made and entered into with respect
to the following facts:
a. That the City is desirous of obtaining the services of a qualified consulting
service to perform professional architectural services for a Police Exercise/Training Facility at the
City's Water Facility, 400 Lomita Street; and
b. That the City has sought and considered proposals by various persons to
perform such services; and
C. That Consultant has been selected by the City as the most qualified to
provide such services and Consultant has agreed to perform such services, subject to the terms
and conditions set forth in this Agreement; and
d. That the legislative body of the City has determined that the public interest,
convenience and necessity require the execution of this Agreement.
SECTION 2. SERVICES. Consultant agrees to and shall perform all work required
and reasonably necessary in order to provide the services ( "Services ") to the City as set forth in
Exhibit A, attached hereto and incorporated herein by this reference. The Services to be provided
hereunder shall be performed in accordance with the terms of this Agreement.
SECTION 3. TIME FOR SERVICES TO BE RENDERED. Consultant shall
complete the Services required under this Agreement according to the schedule set forth in
Exhibit B, attached hereto and incorporated herein by this reference.
SECTION 4. TERM. This Agreement shall commence on the date of execution
of this Agreement and shall remain and continue in effect until tasks described herein are
completed, but in no event later than June 30, 1997.
SECTION 5. PERFORMANCE. Consultant shall employ, at a minimum, generally
accepted standards and practices utilized by persons engaged in providing similar services, as
are required of Consultant hereunder, in meeting its obligations under this Agreement.
Consultant's performance under this Agreement shall be continuously evaluated by Director of
Public Works of the City ( "Director") or his or her designee. Consultant shall be notified in writing
of any deficiency in a timely manner. Consultant shall have fifteen (15) consecutive businesses
days from service of such notification to cure any deficiency to the reasonable satisfaction of the
Director of his or her designe,:.
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SECTION 6. EXTRA SERVICES. No extra services shall be rendered by
Consultant under this Agreement unless such extra services first shall have been authorized in
writing by the City.
SECTION 7. REDESIGN. If the lowest bid for construction of this project exceeds
the Consultant's mutually agreed upon final estimate of probable construction cost by more than
ten percent (10 %), Consultant may be required by the City to modify the plans, specifications and
contract documents at no cost to the City to permit receiving bids equal to or less than the final
estimate of probable construction cost. Bids must be received within six (6) months from the date
of submittal of the final estimate to the City. The date of the final approval of plans and
specifications by the City shall be the date of the estimate.
SECTION 8. CITY SUPERVISION. The Director of Public Works of the City, or
his or her designee, shall have the right of general supervision of all work performed by
Consultant and shall be the City's agent with respect to obtaining Consultant's compliance
hereunder. The Director or his or her designee shall at all times have access to the Consultant's
work for the purposes of inspecting the same and determining that the work is being performed
in accordance with the terms of the Agreement.
SECTION 9. COMPENSATION. The City agrees to compensate Consultant for
its Services in the amounts as provided in the fee schedule set forth in Exhibit C, attached hereto
and incorporated herein by this reference. The total compensation to be paid by City to
Consultant shall not exceed $16,830 for the total term of the Agreement, including reimbursable
expenses, unless additional payment is approved by the City Council.
Consultant shall submit invoices monthly, in duplicate, for actual services
performed. The invoices shall include supporting documentation such as detail of employee
classifications and hours worked, receipts for reimbursable expenses billed to City and additional
support information as City may reasonably require. The City shall review each invoice submitted
by the Consultant to determine whether the services performed and materials submitted are in
compliance with the provisions of this Agreement. All invoices shall be approved or returned to
Consultant for correction. T`-ie City shall pay ninety -five percent (95 %) of the amount of the
invoice, except the final invoice, within thirty (30) days following approval of each invoice by the
City. The five percent (5 %) cf each invoice amount retained by the City shall be included in the
final invoice and paid upon satisfactory completion of all the services required under this
Agreement.
SECTION 10. SUSPENSION TERMINATION OR ABANDONMENT OF
AGREEMENT. The City may, at any time, with or without cause, suspend, terminate or abandon
this Agreement, or any porticn hereof, by service upon the Consultant at least thirty (30) days
prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work
under this Agreement, unless the notice provides otherwise. Upon receipt of such notice, the
Consultant shall immediately prepare and serve upon the City an invoice covering all outstanding
fees or other claimed compensation. Within thirty (30) days after approval of said invoice, the
City shall cause payment to the Consultant the amount so approved, or the City shall provide the
Consultant with a written statement objecting to the charge. For incomplete tasks in progress as
of the date of the giving of notice of termination by the City, Consultant shall be compensated for
actual costs and work performed as of the effective date of such notice.
2 fl t, f4
If the City suspends, terminates or abandons a portion of this Agreement, such
suspension, termination or abandonment shall not make void or invalidate the remainder of this
Agreement.
SECTION 11. BREACH OF CONTRACT In the event that Consultant is in default
under the terms of this Agreement, the City shall have no obligation or duty to continue
compensating Consultant for any work performed after the tasks described herein are performed
to the reasonable satisfaction of the Director of Public Works of the City Failure by the
Consultant to make progress in the performance of work hereunder, if such failure arises out of
causes beyond his control, and without fault or negligence of the Consultant, shall not be
considered a default.
If the Director or his or her designee determines that the Consultant is in default
in the performance of any of the terms or conditions of this Agreement, it shall serve the
Consultant with written notice of the default. The Consultant shall have ten (10) days after
service upon it of said notice in which to cure the default by rendering a satisfactory performance.
In the event that the Consultant fails to cure its default within such period of time, the City shall
have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be entitled at law,
in equity or under this Agreement.
SECTION 12. OWNERSHIP OF DOCUMENTS. All original documents, designs,
drawings and notes prepared in the course of providing the services to be performed pursuant
to this Agreement shall become the sole property of the City and may be used, reused or
otherwise disposed of by the City without the permission of the Consultant. Upon termination of
this Agreement, Consultant shall turn over to City all original papers, drawings, Consultant under
this Agreement.
SECTION 13. OWNERSHIP OF MATERIALS. All reports, documents, floppy
discs, diskettes or other materials developed or discovered by Consultant during the course of
this Agreement shall be solely the property of the City without restriction or limitation on City's
use.
SECTION 14. CONFIDENTIALITY. Consultant shall not, either during or after the
term of this Agreement, disclose to any third party any confidential information relative to the work
or the business of the City and /or any affiliated organization, without the written consent of the
City.
SECTION 15. PUBLICATION. Publication, teaching or reproduction by Consultant
of information directly derived from work performed or date obtained in connection with services
rendered under this Agreement is prohibited unless first approved in writing by City.
SECTION 16. EXAMINATION OF RECORDS. Consultant agrees that any duly
authorized representative of City shall have access to and the right to examine any pertinent
books, documents, papers, and accounting records of Consultant which pertain to transactions
under this Agreement for a period of three (3) years after expiration of this Agreement.
3 0 089
SECTION 17. INDEPENDENT CONTRACTOR. The Consultant is and shall at
all times remain as to the City a wholly independent contractor. Neither the City nor any of its
officers, employees or agents shall have control over the conduct of the Consultant or any of the
Consultant's officers, employees or agents, except as expressly set forth in this Agreement. The
Consultant shall not at any time or in any manner represent that it or any of its officers,
employees or agents are in any manner officers, employees or agents of the City.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except as provided in the Agreement, City shall not pay salaries,
wages, or other compensation to Consultant for performing services hereunder for City. City shall
not be liable for compensation of or indemnification to Consultant for injury or sickness arising out
of performing services hereunder.
SECTION 18. LEGAL RESPONSIBILITIES. The Consultant shall, at all times
during the term of this Agreement, have in full force and effect, all licenses and permits required
of it by law, including, but not limited to, an El Segundo Business license. The Consultant shall
keep itself informed of State and Federal laws and regulations which in any manner affect those
employed by the Consultant or in any way affect the performance of the services pursuant to this
Agreement. The Consultant shall at all times observe and comply with all applicable laws,
ordinances, codes and regulations of federal, state and local governments, including but not
limited to the El Segundo Municipal Code. The City, and its officers, employees or agents, shall
not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
Consultant may be required to file a Statement of Economic Interests (Form 730 of the California
Fair Political Practices Commission) with the City for employees designated to the City to be used
on this project prior to the execution of this Agreement.
SECTION 19. EQUAL OPPORTUNITY CLAUSE. Consultant and its sub -
consultants shall not discriminate against any employee or applicant for employment in its
recruiting, hiring, promotion, demotion, transfer, layoff, rates of pay or other forms of
compensation, selection for training including apprenticeship, or termination practices on the basis
of race, religious creed, color, national origin, ancestry, sex, age or physical handicap in the
performance of this Agreement and shall comply with the provisions of the State Fair Employment
Practices Act as set forth in Part 4.5 of the Division 2 of the California Labor Code; the Federal
Civil Rights Act of 1964, as set forth in Public Law 88 -352, and all amendments thereto; Executive
Order No. 11246; and all administrative rules and regulations issued pursuant to such acts and
order.
SECTION 20. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees
to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A.
§ 1101, et seq.), as amended; and, in connection therewith, shall not employ unauthorized aliens
as defined therein. Should Consultant so employ such unauthorized aliens for the performance
of work and /or services covered by this Agreement, and should the Federal Government impose
sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and
shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs,
including attorneys' fees, incurred by the City in connection therewith.
SECTION 21. NOTICE. Whenever it shall be necessary for either party to serve
notice on the other regarding this Agreement, such notice shall be served by personal service or
certified mail, postage prepaid, return receipt requested, addressed to the:
4
o 09n
and the Consultant at:
City of El Segundo
Public Works of Department
350 Main Street
El Segundo, California, 90245
Richard Dilday
President
JCM Facilities Planning & Management
11 Golden Shore, Suite 620
Long Beach, CA 90802
unless and until different addresses may be furnished in writing by either party to the other.
Notice shall be deemed to have been served on the day of personal service or seventy -two (72)
hours after the same has been deposited in the United States Postal Services. This shall be valid
and sufficient service of notice for all purposes.
SECTION 22. ASSIGNMENT. The Consultant shall not assign, transfer or
subcontract the performance of this Agreement, nor any part thereof, nor any monies due
hereunder, without prior written consent of the City.
SECTION 23. INSURANCE.
(1) Insurance Requirements. Consultant shall provide and maintain insurance
acceptable to the City Attorney in full force and effect throughout the term of this Agreement,
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by Consultant, its agents, representatives
or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less
than A:VII. Consultant shall provide the following scope and limits of insurance:
1. Minimum Scope of Insurance. Coverage shall be at least as broad
as:
(a) Insurance Services Office form Commercial General Liability
coverage (Occurrence Form CG 0001).
(b) Insurance Services Office form number CA 0001 (Ed. 1/87)
covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or
equivalent forms subject to the written approval of the City.
(c) Workers' Compensation insurance as required by the Labor
Code of State of California and Employer's Liability insurance and covering all persons providing
services on behalf of the Consultant and all risks to such persons under this Agreement.
(d) Errors and omissions liability insurance appropriate to the
Consultant's profession.
2. Minimum Limits of Insurance. Consultant shall maintain limits of
insurance no less than:
5
(a) General Liability: $1,000,000 per occurrence for bodily injury,
personal injury and property damage. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the general aggregate limit shall apply separately
to the activities related to this Agreement or the general aggregate limit shall be twice the required
occurrence limit.
(b) Automobile Liability: $1,000,000 per accident for bodily injury
and property damage.
(c) Workers' Compensation and Employer's Liability: Workers'
Compensation as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
{d) Errors and Omissions Liability: $1,000,000 per occurrence.
B Other Provisions. Insurance policies required by this Agreement shall
contain the following provisions:
(1) All Policies. Each insurance policy required by this paragraph 15
shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the
insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days'
prior written notice by Certified mail, return receipt requested, has been given to the City.
(2) General Liability and Automobile Liability Coverages.
(a) City, its officers, officials, and employees and volunteers are
to be covered as additional insureds as respects: liability arising out of activities Consultant
performs, products and completed operations of Consultant; premises owned, occupied or used
by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage
shall contain no special limitations on the scope of protection afforded to City, its officers, officials,
or employees.
(b) Consultant's insurance coverage shall be primary insurance
as respect to City, its officers, officials, employees and volunteers. Any insurance or self
insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess
of, and not contribute with, Consultant's insurance.
(c) Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
(d) Any failure to comply with the reporting or other provisions
of the policies including breaches of warranties shall not affect coverage provided to the City, its
officers, officials, employees or volunteers.
(3) Workers' Compensation and Employer's Liability Coverage. Unless
the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of
subrogation against City, its officers, officials, employees and agents for losses arising from work
performed by Consultant for City.
0
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C. Other Requirements. Consultant agrees to deposit with City, at or before
the effective date of this contract, certificates of insurance necessary to satisfy City that the
insurance provisions of this contract have been complied with. The City Attorney may require that
Consultant furnish City with copies of original endorsements effecting coverage required by this
Section. The certificates and endorsements are to be signed by a person authorized by that
insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies
of all required insurance policies, at any time.
(1) Consultant shall furnish certificates and endorsements from each
subcontractor identical to those Consultant provides.
(2) Any deductibles or self - insured retentions must be declared to and
approved by City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self- insured retentions as respects the City, its officers, officials, employees and
volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims.
(3) The procuring of such required policy or policies of insurance shall
not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions
and requirements of this Agreement.
SECTION 24. INDEMNIFICATION. The Consultant agrees to, and shall defend,
indemnify, protect and hold harmless the City, its elective and appointive boards, officers, officials,
employees, agents and volunteers from and against any and all claims, demands, losses, defense
costs, fines, penalties, expenses, causes of action and judgments at law or in equity, or liability
of any kind or nature which the City, its elective and appointive boards, officers, officials,
employees, agents and volunteers may sustain or incur or which may be imposed upon them for
injury to or death of persons, or damage to property arising out of Consultant's intentional or
negligent performance under the terms of this Agreement.
SECTION 25. ENTIRE AGREEMENT. This Agreement contains the entire
understanding between the City and Consultant. Any prior agreements, promises, negotiations
or representations not expressly set forth herein are of no force or effect. Subsequent
modifications to this Agreement shall be effective only if in writing and signed by all parties. If
any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to
be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and
binding.
SECTION 26. WAIVER. Waiver by any party hereto of any term, condition, or
covenant of this Agreement shall not constitute the waiver of any other term, condition, or
covenant hereof.
SECTION 27. BINDING EFFECT. This Agreement shall be binding upon the
heirs, executors, administrators, successors and assigns of the parties hereto.
SECTION 28. ATTORNEY'S FEES. If litigation is reasonably required to enforce
or interpret the provisions of this Agreement, the prevailing Party in such litigation shall be entitled
to an award of reasonable attorney's fees, in addition to any other relief to which it may be
entitled.
7 0 093
SECTION 29. GOVERNING LAW. This Agreement shall be interpreted and
constructed according to the laws of the State of California.
SECTION 30. EFFECTIVE DATE AND EXECUTION. This Agreement shall be
effective from and after the date it is signed by the representatives of the City. This Agreement
may be executed in counterparts.
SECTION 31. APPROVAL BY CITY COUNCIL. On March 18. 1997 , the City
Council of the City of El Segundo approved the City entering into this Agreement and authorized
the Mayor to sign this Agreement on behalf of the City.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF EL SEGUNDO:
By:
Mayor Sandra Jacobs
ATTESTED:
By:
Cindy Mortesen
City Clerk (SEAL)
APPROVED AS TO FORM:
By: L
A$r Mark D. Hensley
City Attorney
N:VAGREMNTSWCWFAC.AGR 3113197
CONSULTANT:
By:
Print/Type
Name:
8
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JCM
Facilities Planning & Management
II. SCOPE OF SERVICES
BASIC SERVICES
1. JCM /FPM shall meet with City of El Segundo to establish team
responsibilities, methods of approval, project procedures and schedule
requirements.
2. JCM /FPM shall confer with the City of El Segundo to determine the overall
objectives for its new office space and their criteria for design quality and
cost.
3. JCM /FPM shall tour the City of El Segundo's existing facilities and review
existing standards and operational aspects which may effect the Project.
4 JCM /FPM shall review the existing City of El Segundo information
regarding space usage.
5. In conjunction with reviewing the existing program, JCM /FPM shall outline
requirements and their impact on the project for.
a. Architecture
b. Electronics technology
C. Mechanical, structural and electrical engineering
d. Special lighting
e. Acoustics
When warranted, JCM /FPM will assist the City of El Segundo in obtaining
qualified consultants.
6. Based on the requirements identified above, JCM /FPM, in coordination
with the contractors and other team members (such as the engineer and
other consultants) shall Prepare a Scope Budget (Order of Magnitude)
noting quality and type of interior construction and quality and quantity of
furniture and furnishings.
9. JCM /FPM shall present the Scope Budget to the City of El Segundo for
review and comment, incorporate the City of El Segundo's comments and
present for final approval.
8. JCM /FPM shall review the approvals obtained above with other team
members as appropriate.
EXHIBIT A
JCM
Facilities Planning & Management
phaage B_ space Plannine
1, Based on the approved program, JCM /FPM shall prepare and present for
City of El Segundo's approval, space plans showing the relationships of
units, special areas and public spaces.
2. JCM /FPM shall present to the Department of Building and Safety for Code
Compliance.
Phase C- Design Development
1. JCM /FPM shall develop the desired Schematic Design and prepare a
Design Development presentation consisting of:
a. Partition, furniture and equipment layouts including personnel
locations for the general areas and special areas.
b. Reflected ceiling, electrical and telephone outlet criteria, and
HVAC coordination for layouts.
C. Definitive design drawings illustrating the general construction,
special area treatments and feature designs.
d Recommend furniture and equipment items, including materials,
colors and finishes, illustrated with photographs and samples.
e. Structural, Electrical, Mechanical, Plumbing and Civil engineering
design concepts to illustrate the technical aspect of the renovation.
f. Material, color and finish recommendations for interior surface.
2. JCM /FPM shall coordinate with electrical, mechanical and life safety
engineers to review layout, needs for special data communication and
telecommunication equipment, and coordinate with the structural engineer
loads for equipment areas.
I JC M /FPM shall present the Design Development and the updated Budget
to the City of El Segundo for review and comment; incorporate the City of El
Segundo's comments and present for final approval.
4. JC M /FPM shall review and clarify the location and design interior
construction with the engineers and other City of El Segundo consultants to
ensure total coordination of the work, meet with the City of El Segundo to
review the Project Schedule; and generally assist and advise to ensure that
timely decisions be made to govern subsequent work
jCM
Facilities Planning & Management
Phase _Con
�- -n•S t- SnecificatiorL
1. Based on the approved design development, JCM /FPM shall prepare
contract documents for interior construction. 'Wiese documents shall include:
a. Final partition plans, fixing the location and type of construction
for all partitions, doors, frames and hardware.
b. Reflected ceiling plans and specifications with ceiling types and
the location of all the light fixtures, sprinklers and switches.
C. Finished plans and specifications showing the type and locations of
all paint, wall covering and special finishes.
d Power
f all outlets for power, telephone and electronic communications on and specifications showing the
o P
e. Elevations and details as required.
f. Structural, Electrical, Mechanical, Plumbing and Civil detailed
construction documents.
2. jCM /FPM shall coordinate the final location and design of construction with the engineers and other City of El Segundo consultants
and concurrently, coordinate our contract documents with those of the
consultants and engineers.
I JCM /FPM shall prepare drawings and specifications for the procurement
and installation of equipment and furnishings. These shall include:
a Coded plans showing the location of new equipmenL
b. Specifications for new furniture and equipment.
C. Coded plans and specifications for all floor coverings, including the
carpet, tile and other special floor coverings.
d Coded plans and specifications for window coverings.
4. After Clients written approval of the Contract Documents,
)CM/FPM shall
transmit the documents to vendors for construction costs quotations, and issue
remaining documents to obtain competitive bids and /or negotiated
contracts.
5. JCM /FPM shall assist and advise the City of El Segundo in the analysis of
cost quotations, bids and /or proposals, and the content, issuance and /or
awarding of final contracts and purchase orders.
0 097
JCM
Facilities Planning & Management
6. After bids and quotations have been received, JCM /FPM shall review the
Final Budget and advise City of El Segundo of any discrepancies.
JCM /FPM shall consult with the City of El Segundo to establish
construction and installation schedules, and provide project coordination
and administration as follows:
a. Review shop drawings and samples for conformance with the
design concept of the Project, and for compliance with the
information given in the contract documents.
b. Consult and coordinate with the Client, manufacturers and vendors
to establish delivery, installation and move -in schedules.
C. Provide periodic observation at the site as JCM /FPM deems
necessary to observe quality and quantity of work, and endeavor to
guard against defects or deficiencies in the work as specified in the
contract documents.
2. During the construction and installation phases, JCM /FPM shall attend job
site meetings to coordinate procedures on a weekly basis.
3. JCM /FPM shall be available during the installation of furniture,
equipment, carpet and window coverings to ensure that items are installed
in the specified locations.
4. JCM /FPM shall prepare and issue to contractors, manufacturers and dealers
punch lists specifying the work to be corrected before Final Certificates of
Payment are issued.
ADDITIONAL SERVICES
1. For additional services requested by the Client, not within the current
understanding of the Basic Services, JCM /FPM shall be compensated on an
hourly basis. Such services will be documented in writing by JCM /FPM
prior to their commencement. Such Additional Services, while not limited
to the following, would include:
Additional work resulting from changes requested and authorized
by the City of El Segundo after previous work has been generally
accepted for the next phase of work.
b. Professional services made necessary by the default of contractors or
vendors.
C. Interior plant specifications and bidding documents.
d. Graphics and artwork program.
e. As -built drawings in addition to the tenant improvement package. n ^ r, n
1
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1
JCM
Facilities Planning & Management
V. PROJECT FEES
Compensation to JCM /FPM shall be not to exceed $16,830.00. The fee is separated as
follows:
Preliminary Conceptual Design
Architectural 20 hours at $ 85.00
Sub consultants 20 hours at $ 85.00
Design Phase
Architectural
Sub consultants
Bid Phase
Architectural
Construction Phase
Architectural
Sub consultants
Total
40 hours at $ 85.00
40 hours at $ 85.00
20 hours at $ 85.00
20 hours at $ 85.00
20 hours at $ 85.00
Meetings - included above
$ 1,700.00
$ 1,700.00
$ 3,400.00
$ 3,400.00
$ 1,700.00
$ 1,700.00
$ 1.700.00
$15,300.00
1. Professional fee for Basic Services are charged towards the maximum an an
hourly basis for staff members working m the Project. Current hourly f 1 at
rate ranges for each category of employees are:
Principal
$100.00
Sr. Project Manager
95.00
Project Manager
85.00
Senior Designer /Drafter
65.00
Intermediate Designer /Drafter
55.00
junior Designer /Drafter
35.00
An individual's rate is subject to revision when normal salary increases
occur.
JCM /FPM shall be reimbursed for the following out -of- pocket expenses
incurred in connection with the project; Communication; postage; local
travel; report typing; the generation of technical reports and specifications;
reproduction and fees paid for securing approval of authorities having
jurisdiction over the Project; computer connect time; and with the City of E1
Segundo's separate approval, out-of -town travel and living expenses;
colored renderings and scale models. Total $1,530.00.
Decend= t 19%; Revised 2/6197
Pare 16
EXHIBIT C
(Sty of 0 Segundo
Police Phvsieal fitness Facility
n 100
To= t7IM MORRISON
FROM: 14Txz G09DON
R8: AC;BNDA TOPIC
DATg: MARCH 1Z, 1997
Jim, the purpose of this memorandum is to ask that you add under my
name, the request that the City join CALIFORNIANS FOR SAFER STREETS
(CFSS) -
CFSS is a coalition of California cities, City officials,
residents and ofs joined
moneygenerated through traffic to
California
traffic
cities their share
enforcement
cit
within the State.
The history of this issue began in 1991, when the State
Legislature, in their attempt to address the states budget deficit,
opted to take a large portion of the revenue that cities received
from fines. Since 1991, every city in California has seen its
enforcement reduced by more than 50% and in
revenue from traffic
many cases up to 70%. In total, California cities have lost over
here in Sl Segundo
$45 million dollars a year and a de our o to $65,000 -00
lost approximately $350,000.00, which equates
annually. It is clear, the State should return traffic enforcement
fees to the cities, who must shoulder the costs associated with
traffic enforcement.
In that regard, I make the motion we join this Coalition,
participate with the League of California Cities in their efforts,
ask State Senator Ralph Dilthlnanwitha.n�ou power tobsee8 that the
support the bill and do everything
revenue is returned.
0 101
r
City of El Se and
Inter-Departmental g °-
Corresp °ndence
To: City Council March 12, 1997
From: Councilmembers Friedkin and Weston
Subject: Agenda Item for March 18, 1997 meeting
AGENDA DESCRIPTION: Attached is a Resolution related to t
impacts LAX has on the City of El Segundo and the Southern California LAX Master Plan and the of
Governments region. We are requesting the Council adopt the Resolution Association si
City's demand for funds to mitigate the negative impacts the airport hs as an expression of the
� on the City and region.
RECOMMENDED COUNCIL ACTION: Discussion and possible action.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA DEMANDING FUNDS TO MITIGATE
THE NEGATIVE IMPACTS LAX HAS ON THE CITY AND THE
SOUTHERN CALIFORNIA REGION
WHEREAS, the City of Los Angeles Department of Airports is developing a
Master Plan for LAX to guide the development and operation of the airport through
2015; and p g
p ough the year
WHEREAS, the impacts of LAX on the SCAG region are substantial and
multifaceted, including economic, safety, noise, crime, vehicular traffic, and air
quality, to
mention a few; and
WHEREAS, the impacts of safety, noise, crime, vehicular traffic and air u
on the South Bay region of SCAG and in particular the communities that adjoin
El Segundo, Inglewood, Westchester, Culver City, Hawthorne, and Lennox i quality
secondary consideration by the City of Los Angeles and the De � L'�' including
desire to maximize the economic returns from LAX; and are often given
Department of Airports in their
WHEREAS, those communities that are not directly impacted by the ne ative
operational aspects of LAX, including safety, noise, crime, vehicular traffic, and air u 9
mention a few, are also concerned with these issues and want these concerns addre ssed and
mitigated as a part of the LAX Master Plan; quality, to
NOW, THEREFORE, BE IT RESOLVED, that the City of El Segundo City
Council demands that the LAX Master Plan provide specific actions and funding to mitigate
current and future negative operational impacts of LAX on the SCAG region and specifically o
those communities that are impacted by safety, noise, crime, vehicular n itualit the
issues. traffic and air quality n
The City Clerk shall certify to the passage and adoption of this Resolution; shall
enter the same in the book of original Resolution of said City; and shall make a minute of the
passage and adoption thereof in the records of the proceedings of the City Council of said City,
in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this 18th day of March, 1997
ATTESTED:
Cindy Mortesen, City Clerk (SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Sandra Jacobs, Mayor
City of El Segundo, California
0 103