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1997 DEC 16 CC PACKETAGENDA
ff
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark
✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting.
Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public
Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent,
if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office
at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general
description of the business to be transacted or discussed at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday, December 16, 1997 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Councilman Mike Gordon
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law,
including the Brown Act (Government Code §54950, et sue.) for the purposes of conferring with the City's
Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation;
and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's
Labor Negotiators as follows:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) -
1. Hargreaves v. City of El Segundo, LASC Case No. YC 030268, USDC Case No. CV 97- 7979DT
2. City of Los Angeles v. County Sanitation Districts, LASC Case No. BC 034185
3. In the Matter of the Application of City of Los Angeles, OAH No. L- 9604014
4. Frances Tubal v. City of El Segundo, WCAB No. (unassigned)
5. Solis v. City of El Segundo, LASC Case No. YC 029626
12- 16- 97.5pm
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -0- potential cases (no further public
statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -7- matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - General Employees,
Police Officers Association and Firefighters Association (Human Resources/Risk Management Director,
Negotiator).
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals Who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
ADJOURNMENT
POSTED:
DATE a I o 1 7
TIME / / :S�
NAME ,
p 003
2
12- 16- 97.5pm
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check
mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the
meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed
during Public Communications.
Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you
represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's
Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief
general description of the business to be transacted or discussed at the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 16,1997 - 7:00 P.M.
CALL TO ORDER
INVOCATION - Rev. Alexei Smith, Saint Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE - Mayor Pro Tem Nancy Wernick
PRESENTATIONS
ROLL CALL
Next Resolution # 4049
Next Ordinance # 1283
Commendation recognizing Colleen Ramsay on her valuable contributions to the City and the
community and for her selection as the El Segundo Police Department's RSVP of the Year.
0 001
PUBLIC COMMUNICATIONS - (Related to City Business Onl- y - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and
employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a
misdemeanor and punishable by a fine of $250.
Request by Pacific Sands HOA that their condominiums located at 770 West Imperial Avenue
be the first to receive residential sound insulation to the extent of any remaining public funds
and be placed first on the list for future phases of the RSI Program.
Recommendation - Discussion and possible action.
2. Request by El Segundo Little League Board of Directors for City support of the Annual Little
League Parade to be held on Saturday, February 21 1998 at 10.00 a.m. (Fiscal Impact: $350).
Recommendation - Discussion and possible action.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only.
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS -
Continued public hearing on Environmental Assessment EA -401 and Precise Plan
Amendment P.P. 96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and
831, 870 & 871 South Nash Street, related to the theaters and adjacent retail /office building.
The request is to allow the following: 1) Amendment of the Precise Plan land uses to
conform with the current code for the underlying zone: the "Urban Mixed -Use South
(MU -S) Zone;" 2) Amendment of the Precise Plan development standards to conform
with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S)
Zone;" and, 3) Amendment of the Precise Plan to provide for minor modifications to the
requirements of the Precise Plan by the Director of Planning and Building Safety. These
three requests were continued from the September 16, 1997 City Council meeting at the
request of the applicant and staff. Applicant: Continental Development Corporation,
Mr. Jg= Saunders.
Recommendation -
1) Open continued public hearing;
2) Council discussion; and
3) Continue public hearing at applicant's request until January 20, 1998; or,
4) Other possible action.
C. UNFINISHED BUSINESS - NONE.
0 005
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS -
1. El Segundo Senior Housing` Board's 1998 Budget Proposal for Park Vista.
Recommendation - The Senior Housing Board approved Community Housing
Management's 1998 Budget proposal and is recommending its approval to City Council.
2. Community Housing Management Services (CHMS) Park Vista Management Operating
Agreement Extension
Recommendation -
1) Approve and execute proposed additional addendum to the Management
Operating Agreement through June 30,1998.
2) Approve extending CHMS' contract to manage Park Vista through June 1998
under proposed 1998 budget.
3) Direct Senior Housing Board and staff accordingly.
3. Report by Aviation Safety & Noise Abatement Committee on (1) a recent FAA change and
how it affects early turns and (2) LAX Noise Variance
Recommendation - Discussion and possible action.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of business.
Warrant Numbers 243558- 243850 on Demand Register Summary Number 12 in total amount
of $814,455.87. and Wire Transfers in the amount of $169,335.11.
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreements; emergency disbursements and /or adjustments; and wire transfers from
11/25/97 to 12/09/97.
2. Award of contract for the trenchless rehabilitation of a 12" sewer main in easement west of
Main Street between Oak Avenue and Maple Avenue (contract amount = $44,850.00).
Recommendation -
1) Award contract to Insituform Southwest, Inc., in the amount of $44,850.00.
2) Authorize the Mayor to execute the standard Public Works Construction
Agreement after approval as to form by the City Attorney.
3. Adopt plans and specifications for construction of a roller hockey rink in Recreation Park
(estimated cost $83.000-00). -
Recommendation -
1) Adopt master plan for the roller hockey rink.
2) Authorize staff to advertise Phase 1 of the plan for receipt of construction bids.
0 006
4. One year lease agreement between the City of El Segundo and Eaton Corporation to lease a
portion of City property at 630 South Douglas Street Annual revenue of $15 108.00_.
Recommendation - Approve the lease agreement and authorize the Mayor to execute the
Agreement on behalf of the City.
5. Award bid for Truck Mounted Articulating Overcenter Aerial Device (bucket truck) to low
bidder Altec Industries Inc in the amount of $102.816.93.
Recommendation - Authorize staff to issue a purchase order in the amount of
$102,816.93 to Altec Industries, Inc.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS - CITY MANAGER -
Target IndusLry List Modifications.
Recommendation - Approve modifications recommended by the Economic Development
Advisory Council.
2. Review of 1998 Business Recruitment Creative Units.
Recommendation - Approve business recruitment creative units proposed by Team One
Advertising.
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilman Gordon - NONE
Councilman Weston - NONE
Councilwoman Friedkin - NONE
Mayor Pro Tem Wernick - NONE
Mayor Jacobs -
Request for variances from the Municipal Code.
Recommendation - Approve request by Mr. S. Claus for a waiver of the permits
required for doing business within the City of El Segundo as follows:
1) Approval of a Conditional Use Permit and waiver of regulations in ESMC
Section 20.74.040;
2) The use of air rights and waiver of the Santa Monica Radial 160 R
procedure (FAA should be contacted);
3) Waiving of the ordinance on Animal Regulations (ESMC 8.02.010);
4) Waiving the Trespass Ordinance (ESMC 9.28.010) including 8.04.110
dealing with trespassing animals;
5) Granting a free business license for a non - profit organization (ESMC
5.04.050);
6) Waiving the Pooper - Scooper regulations (ESMC 9.04.040);
7) Waiving of the Noise Ordinance to permit the sound of bells (ESC
9.06.0110); and
8) Waiver of ESMC 16.04.060 (Driveway Permits Required) and 10.28.110
(Parking on Grades).
PUBLIC COMMUNICATIONS - (Related to Cif Business Only - 5 minute limit) Individuals who have
received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
MEMORIALS
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Sec. 54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
Continuation of matters listed on the City Council Agenda for 5:00 p.m., December 16, 1997 under "Closed
Session" (if needed).
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: lolqj _ TIME: // ' �? S� • �n . NAME:
12- 16 -97.ag
0 008
CITY OF EL SEGUNDO
INTER - DEPARTMENT MEMORANDUM
DATE December 3, 1997
TO Jim Morrison
City Manager
FROM Bellur Devara
City Engineer
SUBJECT Potential Conflict of Interest Items -
City Council Meeting of December 16, 1997
Is the project within 300 feet of a business or
property owned by a City Council member?
BKD:dr
NAMEMOSZONFLICT.016 0 0 0 q
Mayor
Council
Council
Council
Agenda Item
Mayor
Pro Tem
Member
Member
Member
Sandra
Nancy
Jane
Mike
Liam
Jacobs
Wemick
Friedkin
Gordon
Weston
Award of contract trenchless rehabilitation of a 12"
No
No
No
No
No
sewer main in the easement west of Main Street,
between Oak and Maple Avenues.
BKD:dr
NAMEMOSZONFLICT.016 0 0 0 q
0 ommenbatl
UP of et *egunbo
Carif ornia
WHEREAS, Colleen Ramsey has been selected by the City of El Segundo as the recipient of the El Segundo
Police Department's Volunteer of the Year award in recognition of more than 265 valuable
volunteer hours she has given to the El Segundo Police Department; and
WHEREAS, the goal of the El Segundo Police Department "Retired Senior Volunteer Program" is to
supplement and assist both the Field Operations and the Administrative Services Bureau in
their efforts to better serve the citizens of the City of El Segundo. RSVP members are the
"eyes and the ears' of the Police Department as well as representatives of the City and the
Department, the volunteers maintain an image at all times that parallels the professionalism of
the El Segundo Police Department; and
WHEREAS, Colleen Ramsey has been a member of the El Segundo Police Department's RSVP program
since 1993. Not only does she work her required four hours a week, but is always a willing
volunteer to contribute added hours for events such as our Hometown and Richmond Street
Fairs, extra patrol during the Christmas holidays, traffic control, high school basketball games,
fingerprinting and assisting at other functions. Colleen offers her time to assist the Crime
Prevention and Analysis Unit by helping to prepare a monthly crime report which is distributed
to the El Segundo business community. She also assists in gathering south bay statistics for
a yearly crime analysis report. Colleen also makes time to assist the Chief's secretary in her
many tasks; and
WHEREAS, Colleen Ramsey has supported and given a tremendous amount of her time and efforts to the
El Segundo Police Department, and continues to make invaluable contributions to the RSVP
program and to the community with enthusiasm and support.
NOW, THEREFORE, the City Council of the City of El Segundo does hereby commend Colleen Ramsey
on her valuable contributions, and congratulates Colleen as the El Segundo Police Department's RSVP of the
Year.
`i 010
/ / /a�or�ro ✓sin / /anc� W¢rni l ounciGuOman �ans .jrieirt
/7 A n alit
Barbara Truckenbrod, President
Pacific Sands HOA
770 W. Imperial Ave. #24
El Segundo, CA 90245
November 25, 1997
El Segundo City Council
350 Main St.
El Segundo, CA 90245
Gentlemen and Ladies:
I am writing to you regarding a situation which requires your urgent attention.
I am the President of the Pacific Sands Home Owner's Association, an
association of the owners of condomium units located at 770 W Imperial
Ave. As you know, our property is severly and adversly affected by the noise
generated by the Los Angeles International Airport. Indeed, the southern
runways of LAX terminate virtually adjacent to our homes. Our homes are
constantly subject to deafening noise from jet takeoffs and early turnouts.
The City has recognized this situation in its Incompatible Land Use Plan,
which locates our homes within the >72dBA noise contour, the noisiest portion
of our city. Yet, as described below, we have been excluded from the City's
efforts to protect its citizens from adverse airport noise conditions.
The City has expended great effort to attempt to protect its citizens from
the health and enviromental impacts caused by LAX. These efforts included
the adoption by the City of the Imcompatible Land Use Plan and the obtaining
by the City of grants from the Federal Aviation Administration ( "FAA ") and
settlement proceeds from the Los Angeles Department of Airports ( "DOA").
While we recognize and applaud the City's efforts in this regard, we have
been unfairly excluded from the City's residential sound insulation program
(the "RSI Program ").
The City applied for FAA grants to fund the RSI Program without identifying
the source for those costs (20% in total) which the federal government
requires must be funded from funds other than the FAA grant monies.
Initially, the DOA was identified as a potential source of the 20% funds.
However, when the DOA reinstated its policy of requiring fund recipients to
grant avigation easements (i.e. requiring the City and its residents to waive
any right to complain of future noise or other jet problems), the City refused to
do so. The DOA monies thus became the center of a dispute between the
City and the DOA.
0 ; 1 1
FA
Shortly thereafter, the FAA indicated that the City must commence spending
its allocated grant monies before any further grants would be considered by
the FAA. Faced with that circumstance, the City altered the RSI program,
which formed the basis for the FAA grant, so that homeowners would be
required to fund 20% of RSI costs in order to participate.
Throughout this process, the Pacific Sands Home Owners Association was
actively involved in monitoring and participating in the City's efforts to obtain
the FAA grants and DOA funds. Unfortunately, however, the members of our
Association are generally financially unable to fund the 20% of RSI costs
required to participate in the RSI program. We were thus effectively precluded
from participating in the RSI Program.
After all this had occured, and long after the deadline for applying for part-
icipation in the City's current phase of the RSI Program had passed, the City
settled its dispute with the DOA, resulting in payment fo more than $1,000,000.
to the City, which the City elected to use to reimburse the persons who had
committed to pay the 20% of RSI Program costs. This effectively excluded
the citizens living in our condominiums from participating in any of the public
monies obtained for residential sound insulation even though no citizen is
now required to fund the costs of that program.
This is a strickingly unfair result. The sum of these circumstances has resulted
in the City altering the basis of its RSI Program in a manner which varies greatly
from the grant applications submitted to the FAA. Instead of insulating the most
adversely affected homes first (as was stated in the grant applications), the
City has caused the RSI Program to concentrate the expenditure of public
funds on those persons most able to afford the costs of sound insulation.
We urge the City to consider how to rectify this most inequitable situation.
At a minimum, we would request the opportunity to discuss our perceptions with
you and would ask that our homes be the first to receive residential sound
insulation to the extent of any remaining public funds. Further, we believe it
only fair that we, as the most impacted of all the City's residents, be placed first
on the list for future phases of the RSI Program.
0 012
CI
Please inform us of any scheduled hearing regarding this matter. When we
last contacted you, you were kind enough to place this matter on the Council's
Agenda but since no one contacted us to let us know you had done so, no one
attended the hearing. We would very much appreciate discussing this matter
with you and would respectfully request that the City advise us if this matter
is placed on the Council's agenda. You may notify us by either mailing a notice
to the above address or faxing me at (310) 552 -2622. Thank you for all
considerations in this matter.
Sincerely,
Barbara Truckenbrod, President
Pacific Sands HOA
cc: Bari J Cooper, Law Offices of Ervin, Cohen & Jessup LLP
0 013
CITY OF EL SEGUNDO
INTER - DEPARTMENTAL CORRESPONDENCE
Date: December 4, 1997
To: City Councilmembers
Info: City Manager
Via: Director of Planning and Building Safety
From: Airport Projects Administrator
Attachments: 1) President Truckenbrod's letter to Council of 25 November 1997
2) Chronology of RSI Actions Related to the Pacific Sands Homeowner's
Association
3) Page 6 of the initial list of Phase 5 participants of January 1996
Subject: Response to the President of Pacific Sands Homeowner's Association
Ms. Barbara Truckenbrod, President of Pacific Sands Homeowner's Association (PSHA)
submitted a letter to the El Segundo City Council dated 25 November 1997. In my responses
to Ms. Truckenbrod's statements in Attachment (1), I refer Council to Attachments (2) and
(3).
President Truckenbrod:
"...we have been excluded from the City's efforts to protect its citizens from adverse
airport noise conditions."
"...we have been unfairly excluded from the City's residential sound insulation
program...."
"Further, we believe it only fair that we, as the most impacted of all the City's
residents, be placed first on the list for future phases of the RSI Program."
Response: The City has never excluded any members of the PSHA from
participating in the City's Residential Sound Insulation Program (RSI). (Please refer to the
attached Chronology.) In accordance with Council's policy of most -to -least impacted, the
residents of 770 W. Imperial Avenue have been, and will continue to be, treated as priority
candidates for the program since 770 W. Imperial Avenue is the most heavily noise impacted
residential structure in El Segundo. With each new grant the City receives from the FAA, a
mass mailing soliciting program volunteers.is made to all impacted residents. Following
Council's guidance the most impacted of those who respond will be the first to be included in
the program.
President Truckenbrod:
States that when the City altered the RSI program, providing 80% funding through FAA
grants for sound insulation and requiring the remaining 20% to be paid by the participant, the
City altered the basis for the FAA grant.
pacund.mem r,
Response: That is correct. City Council approved the 80/20, participant contribution
program on 15 August 1995. The City informed the FAA of the change in the program on 28
August 1995. The change was approved'
It is worthy of note that the FAA's guidance for the Part 150 program, the source of 80% of
RSI funds, does not concern itself with the source of the 20% match, except for prohibiting
the 20% funding from coming directly from another Federal source.
President Truckenbrod:
States that since the members of the PSHA are generally unable to afford their 20% share for
program participation they are effectively precluded from participating in the RSI Program
even though the program is now free.
Response: Like many Federal programs, the RSI Program is not free to the
participant. The program calls for a 20% matching payment. Across the Nation there is a
wide variety of sources for the 20% match, including the noise producing airports, District,
City, County, and State agencies, individual program participants, and various combinations of
these sources. In El Segundo, on a case by case basis, the program may become free for
some or all participants in a given phase. This is what occured with Phase 5 through the
Council's distribution of a windfall out -of -court settlement.
The Council has been diligent in finding ways to minimize the fiscal impact of participating
in this program. For example, the Council has ensured that elderly and incapacitated residents
in the noise impact area will be able to participate in the program at no cost through the
Community Development Block Grant RSI program. The Council continues to examine
methods for reducing the fiscal impact on participating homeowners. Because of the City
Council's efforts in this regard, no one has had to pay to participate in the program to date.
President Truckenbrod:
Requests to discuss program perceptions with Council and requests that residents of 770 W
Imperial Avenue be the first to receive residential sound insulation to the extent of any
remaining public funds.
Response: Program volunteers from 770 W. Imperial Avenue are, and will remain,
the first residents considered for participation in each phase until such time as all units at that
address are insulated.
0 015
pmand mem
CHRONOLOGY OF RS1 ACTIONS RELATED TO
THE PACIFIC SANDS HOMEOWNER'S ASSOCIATION
(12/97)
The following chronology may be useful in determining the "exclusion" of PSHA members.
July 1995 City of El Segundo is unofficially notified that the City of Los Angeles will, once
again, demand easements T exchange for RSI treatment.
15 Aug 1995 City Council approves program to make 80% funding for RSI available.
18 Aug 1995 Mass Mailing to all noise impacted residents announcing new 80/20 RSI program
24 Aug 1995 Town Meeting informing public of change in RSI program requiring homeowners
to pay 20% of RSI cost and soliciting RSI volunteers
25 Aug 1995 o'M§Kll iit` #s 27 and "'33),'!'a "ter"PSHA President, provides letter signing
'p %�,exyone'tn; %PSHA fora <RSI Piogram.
25 Aug 1995�,MT1icola Herring (Unit 964), then PSHA President, signs up for program
26 Aug 1995tither, #57, signs up
28 Aug 1995 City informs FAA of change in program parameters wherein the FAA's
80% grant may be matched with 20% from sources other than LAX .
21 Nov 1995 Los Angeles Board Of Airport Commissioners pass Resolution 19357 requiring
easements in exchange for matching funds from LAX.
01 Dec 1995 Ken%)✓ee #)32a signs :up
23 Jan 1996 T}gmas Hunter; #34"signs.up
31 Jan 1996 Initial volunteer list created. See Attachment (3), which shows the PSHA
members who were initial participants of Phase S.
03 Apr 1996 City provides an update in the progress of the City's RSI program and reminds
FAA of the change in program parameters wherein the FAA's 80% grant may be
matched with 20% from sources other than LAX .
19 Apr 1996 Pen y,.Ross, #�2 "Signs up
01 Dec. 1996 Close -out of volunteer recruitment program pending receipt of initial payments for
participation.
29 Jan 1997 Stanley ;Bock,; > #83, ",;signs up
31 Jan 1997 Deadline for making initial payments for Phase 5 program participation. Of
approximately 110 volunteers, only 61 (the owners of 71 parcels) have made all
required payments. Only Dr. Luther has met all participation requirements.
18 Feb 1997 City Council specifies disbursement of LAX out -of -court settlement funds to the
current (61) program participants.
12 Mar 1997 Barbara Truckenbrod, 924, signs up
08 Apr 1997 Dougless Nardelli, 963, signs up
Apr -May 1997 City receives a number of letters from members of PSHA alleging that the
Council "...failed to give this matter proper consideration and failed to act
consistently with the council's prior resolutions regarding this issue." The letters
further request City Council to re -open Phase 5 to include those residents of 770
W. Imperial Ave. who did not participate in the initial stages of Phase 5. At the
request of the PSHA, an opportunity to address the City Council was agendized for
the Council's regularly scheduled meeting of 15 April 1997. No one from PSHA
appeared at the meeting to speak.
02 Sept 1997 City Council approves Plans and Specifications and authorizes solicitation of bids.
08 Sept 1997 City submits Plans and Specifications for Phase 5 to the FAA
16 Sept 1997 The FAA approves the Phase 5 Plan and Documents
06 Oct 1997 Ray Chakmajiari;- #91",:signs�up
04 Nov 1997 City Council awards contracts for Phase 5 RSI work.
Attachment (2)
pataand.mem
Homes for RSI Measurement
January 1996
Page 6
C: \partints.lst Attachment (3)
21 Jan 96 0 0 1 i
1st Stand -
Sh•eet
Owner
Address
Phone
dB
Rea Phase B Rmks
West Imperial Avenue
770 W. Imperial
Ave.(100 Units)
President of
Homeowners
Association:
Adrienne Collis Unit 27 640 -7201
75
8/25
Item Unit 9 Occupant
Phone
51. 27
Adrienne
Same
640 -7201
75
8/25
Collis
52. 33
Adrienne
Same
640 -7201
75
8/25
Collis
52a -5 34
Thomas &
Same
322 -2722
75
1/23
Sheryl Hunter
53. 54
Dr. & Mrs
649 W.
Maple Ave 390 -9018
75
8/25
Luther
El Segundo, Ca 90245
54. 64
Nicola
Same
322 -2924
75
8/25
Herring
55a -6. 82
Ken Lee
Same
322 -9550
75
12/01
C: \partints.lst Attachment (3)
21 Jan 96 0 0 1 i
RECEDED
G 0 5 199f
CITY MANAGER'S OFFICE
Dear Counsel Members:
Please let this correspondence serve as a formal request by the E1
Segundo Little League Board of Directors to enlist the Cities
assistance with our organization's opening day parade and related
activities. As you may know, your co- sponsorship of this annual
event is crucial to its continued success, and for this reason the
members of the board, its coaches, team mothers and players would
like to thank the counsel in advance for your consideration in this
matter.
Z3 WN191
J. Dokakis
r
0 018
PARADE: February 21, 199$
ROUT: Recreation Park parking lot to Grand Ave, Main
Street, Pine Ave, to Pine Field (Recreation Park)
TIME: 10 A.M. - 12:00 P.M.
c1 01 9
Dear Counsel Members:
Please let this correspondence serve as a formal request by the El
Segundo Little League Board of Directors to enlist the Cities
assistance with our organization's opening day parade and related
activities. As you may know, your co- sponsorship of this annual
event is crucial to its continued success, and for this reason the
members of the board, its coaches, team mothers and players would
like to thank the counsel in advance for your consideration in this
matter.
J . Do�tkakis
hA
er
0 n'0
A
PARADE: February 21, 1994>8
ROUT: Recreation Park parking lot to Grand Ave, Main
Street, Pine Ave, to Pine Field (Recreation Park)
TIME: 10 A.M. - 12:00 P.M.
0 021
City of El Segundo
Inter - Departmental Correspondence
December 8, 1997
To: James W. Morrison, City Manager
From: Tim Grimmond, Chief of Pol'
Subject: Little league Parade - February 21, 1998
To support this event, the police department will require the service of two motor
officers and one cadet. Compensation will be at overtime for the motor officers
and straight time for the cadet.
EVENT MANPOWER
POLICE:
PLANNING:
STREET DEPARTMENT:
(2.0 HOUR SHIFT)
Two motor officers
One cadet
Traffic Sergeant
Division Support
$174.24
$ 29.61
$ 37.59
$ 17.80
45.00
Total $304.24
It should be noted that there are not exceptional costs for the street department
related to this event. Sign posting and delivery of the lane delineators will take
place during the work week, The cost of this service is estimated at $45.00 The
Little League will distribute and collect the delineators the day of the event under
police department supervision.
TG:AG /sn
Attachment
0 0"2
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business
AGENDA DESCRIPTION:
Continued public hearing on Environmental Assessment EA -401 and Precise Plan Amendment P.P. 96 -1 (Fourth
Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and 831, 870, and 871 South Nash Street, related to the
theaters and adjacent retail/office building. The request is to allow the following: 1) Amendment of the Precise Plan
land uses to conform with the current code for the underlying zone: the "Urban Mixed -Use South (MU -S)
Zone;" 2) Amendment of the Precise Plan development standards to conform with the current code for the
underlying zone: the "Urban Mixed -Use South (MU -S) Zone;" and, 3) Amendment of the Precise Plan to
provide for minor modifications to the requirements of the Precise Plan by the Director of Planning and
Building Safety. These three requests were continued from the September 16, 1997 City Council meeting at the
request of the applicant and staff. Applicant: Continental Development Corporation, Mr. Jerry Saunders.
RECOMMENDED COUNCIL ACTION:
1) Open Continued public hearing;
2) Council discussion; and,
3) Continue public hearing at applicant's request until January 20, 1998; or,
4) Other possible action.
INTRODUCTION AND BACKGROUND:
On September 16, 1997, the City Council reviewed and approved (Resolution No. 4034) the applicant's request for
the following amendments to Precise Plan 12 -72 (as previously amended by PP 94 -1), for the Pacific Theatre project:
1) an amendment to Condition No. 15 of City Council Resolution No. 3917 related to the parking structure stairway
at 870 South Nash Street; 2) an amendment to Condition No. 14 of City Council Resolution No. 3917 related to the
parking structure stairway directional signage at 870 South Nash Street; 3) revisions to the approved Traff ic Circulation
Plan; and, 4) the approval of a Precise Plan Amendment to allow outdoor dining that exceeds 200 square feet for P.F.
Chang's China Bistro and other (possible) future restaurants.
On September 15, 1997, the Planning Division received a request from the applicant for a continuance of the three
remaining items, as listed in the above Agenda Description, until the October 21, 1997 City Council meeting. On that
occasion, the applicant requested a further continuance for the Public Hearing on these three items, until the
December 16, 1997 regular meeting, in order to provide sufficient time for the applicant to prepare and staff to review
the three (3) remaining items of the application. Presently, more time is still needed for the applicant and staff to
prepare the staff reports, a further continuance -- until January 20, 1998 is requested. The Planning Commission also
continued its discussion of these items, at the request of the applicant, from October 9 and (then) December 11, 1997,
to January 8, 1998.
ATTACHED SUPPORTING DOCUMENTS:
Letter from applicant requesting continuance
FISCAL IMPACT:
None.
ORIGINATED: Date: 05 December 1997
1
Bret B. Bernard, AIC , IDZir c tor of annin and Buildin Safety
REVIEWED BY: Date: I2 /gyp /IP,?
1 0 023
EA401/PP96 -1
City Council Staff Report
December 16,1997
DISCUSSION:
The Planning Division has received the above - referenced application which is a request of Continental Development
Corporation to reaffirm the findings of the Mitigated Negative Declaration of environmental impacts for Environmental
Assessment -350 (EA -350) and to adopt amendments to Precise Plan 12 -72 (PP 12 -72) and Precise Plan 94 -1 (PP
94 -1); as approved by City Council Resolution No. 3917.
The PP 96 -1 amendment is the fourth amendment to the original Precise Plan (PP 12 -72). On September 16, 1997,
the City Council approved Items 1, 2, 3, and 4; and, continued Items No. 5, 6, and 7 for approximately 30 days. The
continuation of this last three (3) items was to allow the Planning Commission time to complete deliberations on all
other requested components, and to provide the Applicant and City staff additional time to analyze and consider the
continued items. As previously mentioned, on October 9, 1997, the Planning Commission continued discussion of
Items No. 5, 6, and 7 until its meeting of December 11, 1997, and then to January 8, 1998.
COMPLETEDAPPROVED AMENDMENT ITEMS:
1, On amendment to Condition No 15 of City Council Resolution No 3917 related to the parking
structure stairway at 870 South Nash Street, Condition No. 15 requires the stairs at the northwest corner
of the parking structure to extend from the "ground level" to the "first above -grade level ", of the parking
structure, rather than from the "ground level" to the "basement level" of the parking structure, as currently
constructed. The applicant requested a determination that the stairway as constructed, be deemed in
"substantial compliance" with Condition No. 15 of Resolution 3917.
2. An amendment to Condition No 14 of Cif/ Council Resolution No 3917 related to the parking
structure stairway directional signage at 870 South Nash Street Condition No. 14 requires the provision
of signage in accordance with Condition 15 of City Council Resolution No. 3917. The applicant requested
approval of revisions to the signage and other directional provisions added to the interior of the 870 South
Nash Street parking structure to accommodate the revisions in Item No. 1 above.
3. Revisions i s to the approved Traffic Circulation Plan as shown on the Supplemental Traffic and Parking
�,
Impact Study. The changes include: a. The closing of the existing Common Area Plaza (Plaza) 34 foot wide
driveway between the theater and the retail /office building (Condition 11 -K of Resolution No. 3917) off of South
Nash Street to vehicular traffic; b. Converting the easterly two - thirds of the Plaza to pedestrian activity only;
c. Converting the westerly third of the Plaza to valet drop- off /pick -up area; d. Elimination of the need to
restrict eastbound traffic, from the closed driveway to a right -turn only movement at Nash Street during peak
hours (Condition No. 11 -L of Resolution No. 3917); e. Providing a new sidewalk and curbside theater drop -
off /pick -up zone on the west side of Nash Street; f. The re- stripping of South Nash Street to add a drop -off
lane and maintain two driving lanes on the west side of Nash Street; and g. The relocation of eight (8)
handicapped parking spaces from the Plaza area to the 871 South Nash Street parking structure.
4. The approval of a Precise Plan Amendment to allow outdoor dining that exceeds 200 square feet for
the P F Chang's China Bistro and other future restaurants. The applicant plans to establish a new
quality restaurant "blending culinary creations from the major regions of China with American hospitality to
create a unique dining experience." The new restaurant will include an outdoor dining area of 1,200 square
feet; a 5,400 square foot indoor seating area (including bar area); and kitchen and "back -of- the - house" space
of 1,800 square feet. If P. F. Chang's China Bistro does not utilize all of the 1,200 square feet of outdoor
dining area then other future restaurants may utilize the area.
•► 11111W14 i
5. Amendment of the Precise Plan land uses to conform with the current code for the underlying zone'.
the "Urban Mixed Use South (MU -5S) Zone," The applicant requests to amend the Precise Plan to allow
all the land uses in the Precise Plan that are presently allowed in the MU -S Zone. This includes: a. Permitted
Uses; b. Permitted Accessory Uses; c. Uses Subject to an Administrative Use Permit; d. Uses Subject to a
2 0 024
EA401/PP96 -1
City Council Staff Report
December 16,1997
DISCUSSION:
Conditional Use Permit; and e. Adult Business Permits. Additionally, the applicant is requesting that uses
in the Plaza and Entry Court, including outdoor dining, retail sales, and other ancillary uses which are
supportive of the site's primary retail uses, are included as permitted uses.
6. AmenA11ent of the Precise Plan development standards to conform with the current code for the
underlying zone• the "Urban Mixed- Use South (MU -S) Zone," The applicant requests to amend the
Precise Plan to incorporate the development standards of the MU -S Zone into the Precise Plan, except as
may have been previously established and constructed under the Precise Plan.
7. Amendment of the Precise Plan to provide for minor modifications to the requirements of the Precise
Plan by the Director of Planning and Building Safety The applicant requests that the City establish a
procedure to provide for minor modifications to the requirements of the Precise Plan, subject to the review
and approval of the Director of Planning and Building Safety. The procedure would allow flexibility for the
applicant to meet market changes without the necessity of a full Precise Plan amendment. They have
indicated a desire to provide for minor modifications to enhance the development without creating adverse
impacts for surrounding developments.
p:\projects\ea40l\ea4Ol-4.ais
0 025
Ci) CONTINENTAL DEVELOPMENT CORPORATION
December 4, 1997
HAND DELIVERED
Ms. Laurie Jester
Senior Planner
City of E1 Segundo
350 Main Street
E1 Segundo, CA 90245
RE: Project EA- 401 /PP 96 -1, Application for Fourth Amendment to
Precise Plan 12 -72, 2041 Rosecrans Ave., 831 -871 S. Nash
Street.
Dear Ms Jester:
In connection with the captioned project, the Planning Commission
and City Council granted a countinuance of items 5, 6, and 7 to the
Planning Commission meeting of December 11, 1997 and City Council
meeting of December 16, 1997. Now, the Applicant and City Staff
both agree that additional time will be needed to complete the
analysis and work up for the presentation to the Commission and
City Council. Therefore, an additional countinuance is requested
to the Planning Commission meeting of January 8, 1998 and the City
Council meeting of January 20, 1998.
We appreciate your consideration of this request.
Sirnperely,
A O Saunders
President - Planning
Q,)(WP51 \JAS \js1527
Copies to: Leonard Blakesley R D
Richard Lundquist l5
R
DES ' 41997 J
PLANNING DMSIOM
2041 ROSECRANS AVENUE, P.O. BOX 916, EL SEGUNDO, CALIFORNIA 90245 -0916
(213) 772 -0203 • (310) 640 -1520 • FAX: (310) 414 -9279
CITY OF EL SEGUNDO
CITY COUNCIL MEETING
AGENDA ITEM STATEMENT
DATE: DECEMBER 16, 1997
Boards and Commissions
AGENDA HEADING:
El Segundo Senior Housing Board's 1998 Budget Proposal for Park Vista
AGENDA DESCRIPTION:
The Senior Housing Board approved Community Housing Managements' 1998 Budget
proposal and is recommending it's approval to City Council.
RECOMMENDED CITY COUNCIL ACTION:
Approval
BRIEF SUMMARY:
The El Segundo Senior Housing Board has recommended Council's approval of
Community Housing Managements 1998 budget proposal for the Park Vista Senior
Housing facility.
The Senior Housing Board diligently reviewed the proposal, appointed a sub - committee
for more extensive review, requested a few alterations to CHMA in order to meet their
approval. At a Special Senior Housing Board Meeting, CHMA presented their revised
budget proposal. The Senior Housing Board approved their proposal unanimously.
ATTACHED SUPPORTING DOCUMENT:
The 1998 Park Vista Budget Proposal
FISCAL IMPACT: YES NO
Amount Requested:
Account Balance:
Account Number
Date: FY97/98 Budget
Appropriation Required: Yes No
ORIGINATED: Date: November 12, 1997
Peter Freeman, President
Senior Housing Board
✓
ACTION TAKEN:
!1 0 ? 7
BUDGET WORKSHEET FOR PARK VISTA
r.nnuncun AivVrteT_ C1vF.RATING BUDGET FOR 1998 FISCAL YEAR
October 29, 1997
.,vFiscal Year: Jan-Dec, 1998
Number of tints:
97
Project Nu
her, 10
Acct.
1996 Audited
1997 1997
1998
% Change
Budget Line item: No. (1
Results $)
Budget Pro'ected $
Budget $
1997 -98
Potential Gross Income 5100
1120
424,974
428,328 428,328
428,328
(3 0.00%
A arttnents
Gara c and Parkin S acts 5170
15,790
17,460 17,460
17.460
0.00%
Potential Gross Income -100% Occu ancv
440,764
445,788 445,788
441,788
0,00%
Vacancies 5200
5220
(130 )
(47
(130)
176.60%
A arttnents
1 Gara c and Parking Spaces
5270
873
1,282
(873)
- 31.90%
Toted Vacancies
-
1.003
1,329
1,003
- 24.53%
Net Potential income
440,764
444,785
444,459
444,785
0.07%
Financial Revenue 5400
Interest Income- Pro'cct Operauons
5410
-
-
-
Interest from htvesttnents- Resenv for Re lacetn
5440 1
15.806
13.806
17,179
23,809
38.59%
Total Financial Revenue
15,806
13,806
17,179
23,809
38.59%
Other Revenue 59
Laundry and Vcndin
591(1
5.788
5,184
5,780
5,780
0.00 " /0
NSF and Late Charge
5920
Damages and Cleaning Fees
5930
Forfeited Tenant Security Deposits
5940
Other Revenue s eci
5990
5,788
5,780
5,780
0.00%
Total Other Revenue
.184
iffective Gross Income
a
462,358
463,775
467,418
474.374
1.49%
administrative Expenses 62001 6300
Advertising
6210
120
1,037
1,200
15.72%
Other Renting Expense
6250
117
-
44
-
Office Salaries
6310
12.406
12,740
12,944
011icc Supplies
63I l
3,7311
2,731
2,170
2,350
8.29%
Management Fee
6320
24,000
26.400
26,400
148,273
461.64%
Manager or Superintendent Salaries
6330
20.461
20.484
20,784
?) Manager or Su erintcndent Rent -free Unit
6331
Legal Expenses Project
6340
-
Auditing Expenses (Project)
6350
2,000
2,000
2,000
2,000
0.00%
Bookkoe in Fccs/Accounting Services
6351
Telephone aid Answering Services
6360
1.880
1.632
1,900
2.400
26.32%
Miscellaneous Administrative Expenses (detail)
6390
4,304
3,025
2,760
2,800
1.45%
Total Administrative Expenses
b
69.018
69,012
70,039
159,023
127.05%
i itilitics 6400
Cable TV 83.626
6420
14.608
14.750
1.5,077
15.048
-0.19%
Electricity
6450
12,453
13.013
13,000
14,400
10.77%
Watcr & Scwcr
6451
8.887
10,005
10,000
10.200
2.00%
Gas
6452
5.757
5,739
5,993
6.000
0.12%
Total Utility Expense 27.097
c
41.705
1 43.507
44,070
45.648
3.59%
pub -total Expenses tarn- forward to a e 2
b +c
110.723
112.519
114,109
204,671
79.36%
l Totals of Income &, Fxpense categories equal audited results. Some line items estimated as they are not broKen out to aumr.
Cost ofManagefs Unit dcxluctW frcmiApartment Income.
page
10prkvstlbudgetslBoard98j.x1s 1 (1 n
HUDGET WORKSHEET FOR PARK VISTA
PROPOSED ANNUAL OPERATING BUDGET FOR 1998 FISCAL YEAR
October 29,1997
riscai rear: dan -ucv, 17-70
Budget Line Item:
Sub -total Ex cnscs carried forward from a c I
Acct.
No. (1
b +c
1996 Audited
) Results S
110.723
1997
Budget
112,519
1997
Projected S
114,109
1998
Budget S)
204.671
% Change
1997 -98
79.36%
Operating, & Maintenance Expenses 6500
Janitor and Cleaning Pa -roll
Janitor and Cleaning Supplies
Maintenuice Contract
Extcmiinatin Pa roll/Contract
6510
6515
6517
6519
12,417
2,022
1.166
12,480
1,332
2,575
600
11,662
1,325
200
522
1,332
3 275
600
0.53%
1537.5%
14.94 " /°
Garbage and Trash Removal
6525
-
Security Pa }TWLContract
Grounds PawToll
Grotuids Supplies
653()
6535
6536
3,500
668
3,600
300
100
4,500
100
-
300
200.00%
Repairs Payroll
Rc airs Material
Repairs Contract
Elevator Maintenance Contract
Hcalin Coolin Rc airs & Maintenance
6540
6541
6542
6545
6546
16,721
2,648
3.707
6.353
495
17,160
2,497
3.120
5,319
250
17,321
3,650
3,320
5,299
1,103
2,572
3,120
3.564
1 ;158
- 29.54%
-6.02%
- 32.74%
5.00 " /0
Decorating PayrolKontract
Decorating Su lies
Fire Protection Ex cnscs 401
6560
6561
6589
1.267
375
1,117
3,990
300
2,280
4,200
217
2,156
3,990
100
2,230
- 5.00 ° /"
- 53.92%
3.43%
Miscellaneous Operating & Maintenance Ex en
Total Operating and Maintenance Expenses
6590
d
3,590
56,046
400
56,203
2,053
57,728
22,241
- 61.47%
wires and Insurance 6700
Real Estate Taxes
6710
-
-
Payroll Taxes (FICA )
6711
6,386
8.939
7,546
Miscellaneous Taxes, Licenses and Permits
6719
20
-
100
Pro pert), and Liability Insurance Hazard
6720
22,899
33,169
32,695
-
Fidelity Bond hisurance
6721
116
123
123
W'orker's Compensation
6722
3,142
3,183
2,419
Health Tusurancc & Other Em to cc Benefits
6723
6,055
8,243
6,284
Other Insttrance (speck D &O
6729
1.304
1.071
1,050
Total Taxes and insurance
c
39,922
54,728
50,217
-
Total Operating Expenses b +c +d +c
f
206,691
223,450
222,054
2269912
2.19%
NET OPERATING INCOME a -f
g
255,667
240,325
245,364
247,462
0.85%
Y inancial Expenses 68W
Interest on Mort a c Payable
6820
178,668
103,541
178,668
178.668
0.00%
Interest on Notes Payable (Long Term
6830
Principal Pa)mients Required
Total Financial Expenses
h
178,668
75,127
178.668
178,668
178,668
0.00%
;Planned Rc laccmcnt Rcscrvc S cndin 4
8,000
28,933
$26,156
140.186
384.52%
: %oard Contingency
k
25,000
27 z50
30.000
9.69%
utal Cost of Operating f +h +j +k
m
393,359
456,051
454,228
575,766
26.76%
Total Income or Revenue
a
462,358
463,775
467,418
474,374
1.49%
xcess (Deficiency) Income Over Expenses
a -m
68,999
7,724
13,190
(101,392)
- 868.7%
) Includes mortgage principal
? 1998 projectirnt based on replacement items specified in 1996 Barrcra Reserve Study at costs estimated by nuwagcmcut (Sec Supplements)
0 0,29
I0prkvstlbudgetslBoard98j.x1s page 2
PROPOSED ANNUAL OPERATING BUDGET FOR 1998 FISCAL YEAR
Aeet Na WCOME 1998 Budget
5120 Apartments. Based on continuation of 1997 rents as approved by Board and
City Council as follows: S/Mo Monthly Total
32 ea. LS l Bdr Apartments 440 14,080
25 a. Mod I Bdr Apartments 380 9,500
6 a. Han&cap Aparttaeau 380 2,280
11 a. Efficiency Apartments 298 9.8;4
96 (Does not include Mges Unit) 35694
X 12
428,328 S42U28
Las: Vacancy Loss due to 12 Unit Turnovers at 5 days lossht mover
10 tnrrnovers 1 dayshura S13 /day. 130 (5130)
0.03% vacancy 428,198
5170 Garage and Padebig Spaces. Based on the following rent schedule for 1997
as approved by Board and City Council.
5440 Interest Income from Investments, Replacements Reserves. Based on 9/30197 balances:
5MIk
9/97 Bel.
S/Mo
S/fype
38
ca. inside spaces
27.50
1,045
5
es. outside covered spaces
22.50
113
17
a. outside spaoa
17.50
298
60
Wells Fargo
1455
3.70%
S70,328
$2,602
x 12
Cmxt Wstr Bk
S72,618
4.25%
17,460 517,460
Less
5% vacancy factor'
Co-tnvest w/ City
873 (SM)
current)
6 vacantspaoes-
7%
16,587
5440 Interest Income from Investments, Replacements Reserves. Based on 9/30197 balances:
5MIk
9/97 Bel.
Interest
1297
1"8
Coast Fd Bk
565,060
4.01%
$65,712
$2,635
BofA
580,652
4.65%
581,590
$3,794
Wells Fargo
569,683
3.70%
S70,328
$2,602
523JW
Cmxt Wstr Bk
S72,618
4.25%
S73,390
$3,119
Co-tnvest w/ City
S201,665
5.70%
5204,539
$11,659
523,809
5910 Laundry Revenue. Based
on estimated income for 1997
MM
Total Inveme:
5474.374
Acct Na EXPENSE
6210 Advertising For contract bidders or other notices not rent up:
1998 Bud*et
51.200
6311 Office Supplies. Equals amount budgeted for 1997 including:
General Office Supplies. $600
Copier Paper & Supplies @ S 125 hno S1,500
Copier Service & Repairs 5250
52,350 S2.M
6320 Management Fee. Includes payroll, all insurance, etc. 5148.273
6331 Manager's Rent -free Unit. (Not included in Acct No. 5129, Apartment Income
above and not deducted as an expense.) SO
6340 Legal Expenses. (Paid by City. Not included in this budget) SO
6350 Auditing Expenses. Equals cost of 19% Audit paid for in 1997. 52.000
10pfkvM%bud9etsSoard98i.)ds
page 3
C X13 0
EXPLANATION OF INCOME AND EXPENSE
52.400
Aect. No. 663600
Telephone. Based on the following estimated costs-
5200
S1,900
Office telephone
@ S60
hno.
5720
52JW
Fax/elevator lime
@ S35
hero.
5420
Other elevator/fire line
@ S35
hno.
5420
Entry, Mu= tine
@ S35
hno.
S420
Fire alum line
@ S35
hmo. ,
5420
52,400
6390
Miscellaneous Administr'ativd Expense:
Based on following estimated ecru:
4001
Updating h icroRcat Program
.0002
Computer Repaus
41003
Recording Secretary Fee @
S 150
hero
.0004
Stipend to Resident A=vitres @
S50
/mo
6420 Cable TV. Based on current contract fee of 51.254 hmo.
0% inflation intsease
6450 Electricity. Based on estimated coat of S1,200 hto.
October 29, 1997
1998 Budtet
6.451 Water & Sewer. Based on estimated cost for 1997 of $10,000
Pius 2% increase as per Water Dept.
6452 Gas. Based on estimated actual cost for 1997 of 55,993
plus 0' /e rounded to
6453 Sewer. (Included in water bill).
6515 Janitorial Supplies.
Uniform Rental @ S61 /mo. 5732
Supplies @ LQ hno. S600
5111 51,332
6517 Contract Maintenance. The following services by outside vendors as follows:
Carpet & furniture cleaaurg all common areas $1,000
Cleaning apartment units on ttaaover
9 units @ • S75 5675
Stem Cleaning trash chutes 2x/yew @ 5350 5700
Window Washing. tipper floors, exterior S900
1 timdyr 53.275
6519 Extermimatu* Contract. Based on curtsmt contract cost of
$50 hmo. for treatment of common arcs plus 6 units per month.
6525 Garbage and Trash R noval. City. No charge,
6530 Security Payroll/Contract. This is not a budgeted service at the property.
6536 Grounds Supplies. Includes fertiltzes, insecticides dt replacement plants @
S25 hno.
6541 Repairs Material. Equals 1997 budget
I OprkaftudgetsZoard98i rds
S2,497 plus 3%
$10.200
51.332
53.275
$600
SO
SO
5300
5272
- - page 4
52.400
5200
5200
S1,900
5600
52,800
52JW
S15,048
S 14x400
6.451 Water & Sewer. Based on estimated cost for 1997 of $10,000
Pius 2% increase as per Water Dept.
6452 Gas. Based on estimated actual cost for 1997 of 55,993
plus 0' /e rounded to
6453 Sewer. (Included in water bill).
6515 Janitorial Supplies.
Uniform Rental @ S61 /mo. 5732
Supplies @ LQ hno. S600
5111 51,332
6517 Contract Maintenance. The following services by outside vendors as follows:
Carpet & furniture cleaaurg all common areas $1,000
Cleaning apartment units on ttaaover
9 units @ • S75 5675
Stem Cleaning trash chutes 2x/yew @ 5350 5700
Window Washing. tipper floors, exterior S900
1 timdyr 53.275
6519 Extermimatu* Contract. Based on curtsmt contract cost of
$50 hmo. for treatment of common arcs plus 6 units per month.
6525 Garbage and Trash R noval. City. No charge,
6530 Security Payroll/Contract. This is not a budgeted service at the property.
6536 Grounds Supplies. Includes fertiltzes, insecticides dt replacement plants @
S25 hno.
6541 Repairs Material. Equals 1997 budget
I OprkaftudgetsZoard98i rds
S2,497 plus 3%
$10.200
51.332
53.275
$600
SO
SO
5300
5272
- - page 4
EXPLANATION OF INCOME AND EXPENSE ESTIMATES
Acct. o. ESE
6502 Repairs Contract. Based on the following projected work:
done by outside contractors:
Solar Heating Maintenance 5200
Emergency Call System 5200
Entry System Maintenance S200
Parking Lot 8t Garage Gates 5420
Plumbing @ S 100 /mo. S1,200
Loch Repair @ S50 /mo. 5600
Boiler Maim & Repair 5300
53.120
6505 Elevator Maintenance Contract. Based on current contract price of
5297 /mo for 12 months plus
6546 Hating & Cooling Repairs. Based on 1997 cost, S1,103 plus
6560 Decorating Contract. Based on painting interiors of 9 units
on turnover and 10 occupied units @ 5210 /unit.
6561 Decorating supplies. Estimate for touch -up paint, rollers & brushes, etc.
6580 Fin Protection Expense.
Monitoring fin alarm system @ S 150 /quarter 5600
Sprinkler Inspections @ S270 /quarter 51,080
Fire Alarm System inspections (a? 2 umes/year 5400
including smoke detectors
Recharging Fire Extinguishers (a) I tinwAvar S150
$2,230
6590 Miscellaneous Operating and Maintenance Expense.
Steam Cleaning Trash Chutes
6710 Real Estate Taxes: (None. City property)
Sul
6719 Miscellaneous Taxes, etc. Estimated cost of business license, permits, etc
S 100 to 1997
6820 Interest on Mortgage Psysble — per Amortization Schedule
Mortpp Principal
Payments required per Amomution Schedule.
I0prkvstlbudget Soard98Uds
October 29, 1997
I998 Budret
53.120
S3.S64
5% S1.158
53,990
5100
$2.230
SO
SO
5103,41
575.127
page 5
0 032
Acct. No. 'LAeL[NJL
5
IV98 budeet
Replacements: Reserve Study completed m 1996 b era y Barr & Co. projects the
Garbage disposals
followmg to 1998 as indicated.
Costs per Costs per
Barren (S) hta"Se ent (S)(S)
of dents
'97 items Paint interior stairwells
7,716
1,950
Restnpe parking lot
776
630
Recatpet interior stairwells (to date, not warn, cleaned)
16,519
6,199
Replace haaishings/furwture (completed)
1,532
1,000 •
Replace patio fumiture (cleaned only)
1.553
ISO
Refurbish apartment interiors.
10
19.004 ••
5
84,200
28,933
-98 items Re- waterproof dock/balcony surboes
14,312
14,312
Correct 5th Floor Decking; slope and height
50,000
Paint exterior with acrylic paint
50,000
Sand blast &rust resistant paint solar panel supports
3,000
Replaoe/upgrade Office Equipment
3,610
1,500
Replace vinyl flooring in shop & truh moms
2,370
2,370
Replace mailboxes
4,156
0
Reftabish apartment interiors
ffLLO in 1997
19.004 ••
TOTALS
80,552 '••
140,186 5140.186
• Replace cushions only (10 (a S50 each) plus dry cleaning covers and furniture.
•• Based on the following replacements: Number
Reolacement Item g4�i1CC�
Ref igerstors
5
Dishwashers
6
Garbage disposals
10
Bathroom Lavatories
6
Kitchen Faucets
12
Bathroom Faucets
12
Toilet Bowls
3
Toilet Tanks
3
Bathroom Heaters
5
Burners for Range. Large
12
Burners for Range. Small
12
Verucal Binds
10
Carpets
5
Kitchen Floor Covcnng
10
Bathroom Floor Covering
10
gales Tax
TOTAL ESTIMATED COST
Estimated Estimated
Cost/ltem Total Cost
S
460 S 2,300
264 1,584
40 400
22 132
39 468
25 300
45 135
40 120
40 200
56 672
52 624
68 680
620 3,100
380 3.800
300 3,000
17,515
8.5% 1,489
S19,004
•'• Source: Page A -7 from Barren Reserves Study under 1998 column.
Board Contingency
I 0prkvvAbudge1s%Board98i.3ls
Ter! E :peaaea: S57�
Tel leoaase: 547074
Excess (Defnaianay): 101
Comparison to Summery. (101,392)
page 6
0 033
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16,1997
AGENDA ITEM STATEMENT AGENDA HEADING: Boards, Committees and Commissions
AGENDA DESCRIPTION:
Community Housing Management Services (CHMS) Park Vista Management Operating Agreement Extension.
RECOMMENDED COUNCIL ACTION:
Approve and execute proposed additional addendum to the Management Operating Agreement through
June 30, 1998.
Approve extending CHMS' contract to manage Park Vista through June 1998 under proposed 1998
budget.
Direct Senior Housing Board and staff accordingly.
INTRODUCTION AND BACKGROUND:
At the request of City Council and the Senior Housing Board, CHMS agrees to extend management services at
Park Vista for six months beginning January 1, 1998.
DISCUSSION:
At the request of City Council and the Senior Housing Board, CHMS agrees to extend management services at
Park Vista for six months beginning January 1,1998. City Council decided to appoint a joint sub - committee of
both City council and Senior Housing Board members to review the proposals and the recommendation. The sub-
committee concluded the RFP needed to be revised and re- issued. Therefore, requiring the need to extend the
management contract with the current company, Community Housing Management Services.
The sub - committee's recommendation was brought before the City Council on December 3, 1997 and City Council
concurred with the sub - committee' recommendations.
CHMS is now providing services on a one year extension of the original contract granted in 1994. This request is
for an additional six month extension to the original extension. CHMS agreed to provide management services for
an additional six months, providing City Council approves their budget proposal for 1998.
ATTACHED SUPPORTING DOCUMENTS:
1. CHMS proposed budget for 1998.
2. The second addendum to the Management Operating Agreement.
3. The first addendum to the Management Operating Agreement
4. Operating Agreement.
5. Request for Proposal
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No
ORIGI 7 Date: December 9, 1997
Jim a hector
R BY: Date:
,,/
4
a orrison, City Ma ager
ACTION TAKEN:
AIS971216.shb 12- 9- 9711:15am
0 034
BUDGET WORKSHEET FOR PARK VISTA
PROPOSED ANNUAL OPERATING BUDGET FOR 1998 FISCAL YEAR
October 29, 1997
D., * XT f-6 1 n
-
Fiscal Year: Jan -Dec, 1998
Number of L nits:
y i
1997
r
1997
l ... ........
1998
.
%Change
Acct.
1996 Audited
No.
1 Results $
Bud ct Projected
$
Bud ct $
1997 -98
Bud ct Line Item:
Potential Gross Income 51U(i
Poten l
5120
424,974
428,328
428,328
428,328 (3
U,UU%
A artinents
Gara c and Parkin S aces
5170
15,7911
17,460
17,460
17,460
0.00 " /0
0.00%
Potential Gross Income -100% Occu ancv
4411,764
445,788
445,788
445,788
sacancies 5200
5220
(13(1
(47
(130)
176.60%
A artinents
527()
87;
1,282
(873
- 31.90 " /0
Gars c and Parkin S arcs
-
1,003
1 329
1,003
- 24.53%
Total Vacancies
440,764
444,785
444,459
444,785
(1.07 " /0
Net Potential Income
Financial Revenue 5400
Interest income- Pro'ccl Operations
! Interest front Investments- Reserve for Re lacetn
5410
5440
15.806
-
13.806
17,179
23.809
38.59%
Total Financial Revenue
15,906
13,806
17,179
23,809
39.59%
Other Revenue 5900
Laundry and Voiding
59111
5 789
5;1 R4
5,780
5,790
0.00 " /0
NSF and Late Charge
5920
Dania es and Cleaning Fees
5930
r Forrcited Tcnanl Sccurily Dcriosits
5940
Other Revenue s eci
5990
5,789
.184
5,780
5.790
0.00"/0
Total Other Revenue
a
462,359
463,775
467,419
474,374
1.49%
Effective Gross Income
ulministrativc Expenses 6200/ 6300
120
-
1,037
1,200
15.72'%
Adycrlisin
6210
44
-
Other Renting Expense
6250
117
Office Salaries
6310
12,406
12,740
12,944
Of lice Supplies
6311
3,730
2,731
2,170
2,350
8,29%
Mana entent Fee
6320
24,000
26,400
26,400
148.273
461.64%
Manager or Superintendent Salaries
6330
20,461
20,484
20,784
j2) Manager or Su crinlcndent Rcm -free Unit
6331
Legal Expenses (Project)
Auditing Expenses (Project)
6340
6350
2,000
.2,000
2,000
-
2,0110
0.00%
Bookkec in fccs/Accounting Services
6351
6360
1,880
1,632
1,900
27400
26.32%
Telephone and Answering Services
6390
4,304
3,025
2,760
2,800
1.45%
Miscellaneous Administrative Expenses (do -A)
b
69,018
69,012
70,039
159,023
127.05%
Total Administl �►tive Ex senses
l�i11111CS 6400
Cable TV 83.626
6420
14,608
14,750
15,077
15,048
- 0.19 ° /"
Electrici
6450
12,453
13,013
13,1100
14,400
10.77%
~ Water & Scwcr
6451
8.887
10,005
10,000
10,200
2.00%
Gas
6452
5,757
5,739
5,993
6,000
0.12%
Total Utilit Expense 27.097
c
41.705
43.507
44,070
45,648
3.59%
Sub -total Expenses tarn, fonvard to paLe 2
b +c
110.723
112,519
114 109
204,671
79.36%
Totals of Income & F.xpense categories equal audited results. Some line items estimated as they are not broken out in audit.
2) Cost of Manager's Unit dWuctal lnmi Apartment Income.
10prkvstlbudgetslBoard98j.x1s page 1 0 035
BtiDGET WORKSHEET FOR PARK VISTA
PROPOSED ANNUAL OPERATING BUDGET FOR 1998 FISCAL YEAR
October 29,1997
Fiscal Year: Jan -uec I7YO
Acct.
1996 Audited
1997
1997
1998
% Change
Budget Line Item•
No. (1
) Results S
Bhd et
Pro'ected S
Budget $)
1997 -98
ISub -101.81 Ea cnscs carried ronvard from pagc I
b +c
110,723
112,519
114,109
204.671
79.36%
j Operating & Maintenance Expenses 6300
Janitor and Cleaning Pa -roll
6510
12,417
11,662
1,325
1,332
0.53%
Janitor and Cleaning Su lies
6515
6517
2,022
N2,5
200
3 275
1537,5%
Maintenwice Contract
Exicrntinatin Payroll/Contract
6519
1,166
522
600
14.94 " /0
GarbB a turd Trash Removal
6525
-
i Securi - Pa To1L�Contract
6530
1()0
Grounds Payroll
6535
3,500
3,600
4,500
Grotuids Supplies
6536
668
300
100
300
200.00%
Repairs Pa Toll
6540
16,721
17,160
17,321
Re airs Material
6541
2 64R
2,497
31650
2,572
- 29.54%
r Repairs Contract
6542
3.707
3.120
3,320
31120
- 6.02%
Elevator Maintenance Contmct
6545
6,353
5,319
5,299
3,564
-32.74%
Hcating/Cooling Repairs & Maintenance
6546
495
250
1,103
1,158
5.00%
Decorating Payroll!Contmct
6560
1,267
3,990
4,200
3,990
- 5.00%
Decorating Supplies
6561
375
300
217
100
- 53.92%
Fire Protection Expcnscs 401
6589
1, l 17
2,280
2,156
2,230
3.43%
Miscellaneous Operating & Maintenance Ex etc
6590
3.590
400
2,053
Total Operating and Maintenance Expenses
d
56,046
56;203
57,728
22,241
- 61.4T%
1txes and Insurance 6700111
1
Real Estate Taxes
6710
1
-
Payroll Taxes "FICA
6711
6,386
8.939
7,546
Miscellaneous Taxes Licenses and Permits
6719
20
- .
100
-
Pro crl� and Liability lnsurancc (Hazard)
6,720
22,899
33,69
32,695
-
Fidelity Boad hisurance
6721
116
123
123
W'orker's Compensation
6722
3,142
3.183
2,419
1lcalth Insurance & Other Employee 13=1111s
6723
6.055
9;243
6,284
Other Instumice s eci - D &O
6729
1.304
1.071
1,050
_
Total Taxes and Insurance
I c
39,922
54,728
50,217
-
Total Operating Expenses b +c +d +c
r
206,691
223,450
222,054
226,912
2.19%
- NET OPERATING INCOME a -l'
g
255,667
240,325
245,364
247,462
0.85"/°
I Financial Expenses 6800
lnterest on Mort a c Payable
6820
179;668
103,541
179,668
178.668
0.00%
Interest on Notes Payable (Long Term
6830
Principal Payments Required
75,127
0.00%
Total Financial Expense%
h
178.668
178.668
178,668
178.668
?lanncd Rc laccmcnl Rcscrvc S cndin 4
8,000
29,933
$26,156
140.186
384.52%
Board Contin envy
k
25,000
27,350
30,000
9.69%
Total Cost of Operating f +h±i +k
m
393,359
4.56,051
454,228
571,766
26.76%
Total Income or Revenue
a
462,358
463,77.5
467,418
474,:374
1.49%
Excess (Deticiency) Income Over Expenses
a -m
68,999
7,724
13,1911
(101,392)
- 868.7%
3) Includes mortgage principal
I 1 1908 projection based on replacement items specified in 1996 Barrcra Rcscrve Study at costs estimated by rawlagcmcnt (Sec Supplements)
r r J.)
10prkvstlbudgetslBoard98j.xls page 2
PROPOSED ANNULL OPE"" 17trG BIIDC,E t k'OR girl 1 It"CAL y :.wk
INCOME
1998 Bud>tet
AM!L N.>h
Based on continuation of 1997 rents as approved by Board and
5120
Apartments.
City Council as follows: S/Mo Monthly Total
32 ea. Lg 1 Bdr Apartments 440 14,080
25 a. Mod 1 Bdr Apartments 380 9,500
6 a. handicap Apar=cnu 380 2,280
11 a. Efficiency Apartments 298 _9_ 8;4
96 (Does not include Mgt's Unit) 35694
X 12
428,328
S429in
Less: Vac =q Loss due to 12 Unit Turnovers atSldays losshurnbver
10 turnovers /day. 130
(S130)
0.03% vacancy 428,198
5170
Garage and Patidng Spaces. Based on the following rent schedule for 1997
as approved by Board and City Council.
S/Mo SrI'ype
38 a. inside "an 27.50 1,045
5 a. outside covered Spada 22.50 113
17 a. outside Spam 17.50 _ 2"
X60 1455
X 12
17 -,460
S17AO
Las 5% vacancy factor' 873
(W3)
currtna 6 vacant spaces- 7% 16,597
5440
Interest Income from Investments. Replacements ResmTS. Based on 9130/97 balances:
5WJ 9/97 jpteres l 12/97 I"s
Coast Fd Bk $65.060 4.01% 565,712 $2,635
BofA SR0.652 4,65% 581,590 $3,794
Wells Fargo S69.683 3.706/6 570.328 $2,602
X309
Great Wstr Bk 572.618 4.25% 573,390 $3,119
Co-urvest w/ City 5201.665 5.70% 5204,539 $11,659
523,809
5910
Laundry Revenue. Based on estimated income for 1997
LIM
Total Imeme:
54744
Aect, No.
FXPFNS "
Advertising For contract bidders or other nouces not tent up:
1998 Budget
51.200
6210
6311 Office Supplies. Equals amount budgeted for 1997 including:
General Office Supplies. $600
Copier Paper & Supplies @ 5125 hno S1,500
Copier Service & Repairs 5250
52,350 S2.M
6320 Management Fee. Includes payroll, all insumnec, etc. 5148.273
6331 Manager's Rent-free Unit. (Not included in Acct No. 5129, Apartment Income
above and not deducted as an expense.) SO
6340 Legal Expenses. (Paid by City. Not included in this budget) SO
6350 Auditing Expenses. Equals cost of 19% Audit paid for in 1997. 52.000
t OprkvatlbudpeblBoard98i.�ds
page 3
OF INCOME AND EXPEEXPENSE ESTIMATES
Janitorial Supplies.
October 29. 1997
EXPLANATION
Uniform Rental @ S61 lino. 5732
19" Budret
Aect, No. 6&W
Telephone. Based on the followmg esumsted costs"
Sill S
office telephone @ $60 /mo.
$720
Fart/elevator I= @ S35 /mo.
S420
Cleaning apartment units on tuaaovcr
Other elentor/fin line @ S35 hno.
$420
9 units @ • S75 5675
Entry system line @ S35 hno.
5420
Fin alarm line @ S35 hero. ,
S420
52.400
1eJyr 53.275
S3,275
$2,400
Enetminatiag Contract. Based on current contract cost of
Administrative : Based on following estimated oosu:
S50 /mo. for treatment of common areas plus 6 units per month.
6390
Miscellaneous
Garbage and Trash Removal. City. No charge.
5200
-0001
Updating "=Rmt Prasnun
SO
S200
-0002
Ccasspu� Reps=
Fee @ S 150 hno
S 00
-0003
Reoordmg Sm"AlY
Stipend w Resident Activities @ SSO hero
Repairs Material. Equals 1997 budget 52.497 plus 3%
S600
S
52,800
.0004
52.800
6420
Cable N. Bandon current contract fee of 51.254 Imo.
Me inflation itusum
$15.048
6460
Electricity. Based on estimated cost of 51,200 hro.
SUr400
6451
Water dt Sewer. Based on estimated coat for 1997 of
510.000
plus 2% tncrvase as per Water Dept.
510.200
6452 •
Gas. Based on estimated actual cost for 1997 of
55.993
plus Oy9
rounded to
561000
6453 Sewer. (Included in water bill).
6515
Janitorial Supplies.
Uniform Rental @ S61 lino. 5732
Supplies @ IN hno• S600
S1,332
Sill S
6517
Contract Maintenance. The following services by outside vendors as follows
Carpet dt furniture cleaning all common arcs S1.000
Cleaning apartment units on tuaaovcr
9 units @ • S75 5675
Stem Clearing trash chutes 2x/year @ S350 5700
Window Washing. upper floors, extmor S900
1eJyr 53.275
S3,275
6519
Enetminatiag Contract. Based on current contract cost of
S50 /mo. for treatment of common areas plus 6 units per month.
$600
6525
Garbage and Trash Removal. City. No charge.
SO
6530
Security Payroll/Contract. This is not a budgeted semoe at the property.
SO
6536
Grounds Supplies. Includes fertiltur, msecticides dt replacement plants @
S25 /no-
5300
GUI
Repairs Material. Equals 1997 budget 52.497 plus 3%
S2.S72
I0pdrjd budget B%Board98i.rde - - Pally 4
�} rig
EXPLANATION OF INCOME AND EXPENSE ESTIMATES
October 29.1997
AeL,g
i�i�eL� a
998 t
6542
Repairs Contract. Based on the following projected wort:
done by outside contractors:
Solar Heating Maintenance 5200
Emcqua y Cau System 5200 .
Entry System Maintenance 5200
parking Lot A Garage Gates $420
plumbing @ S 100 Imo. S 1.200
Lode Repair @ S50 Imo. $600
Boiler Maint. & Repair 5300
S3 l20
5�•120
6545
Elevator Maintenance Contract. Based on current contract price of
5297 hno for 12 mootbs plus
6546
Heating & Cooling Repairs. Based on 1997 cost, 51,103 plus
5% 51.158
6560
Deoasting Contract. Based on painting interiors of 9 units
on turnover and 10 occupied units L, 5210 /unit.
53.990
6561
Decorating supplies. Estimate for touch -up paint, rollers & br shei, etc.
5100
6580
Fire Protection Expense.
Morutoriug fire alarm system @ S 150 /quarter $600
Sprinklerinspecuons @ 5270 /quarter $1,080
Fire Alarm System taspections (a) 2 urneslyear 5400
mncludtag smoke detectors
Reeharprig Fire Extinguishers (a) 1 time/year S150
52.230
$2.230
6590
Miscellaneous Operating and Maintenance Expense.
Steam Cleaning Trash Chutes
so
6710
Real Estate Taxes: (None. City property)
Sul
6719
Miscellaneous Taxes, etc. Estimated cost of business license, permits, etc
"• S0
$100 to 1997
6820 Interest on Mortgage Psyable—per Amortintioo Schedule S103,41
Mortgage Principal
Payments required per Amortization Schedule. 575.127
10prkvtttlbudget %Board9&i.r0a
page 5
�• . J feted m Y 1996 by Barren & C o pro, ecu the
Replaoe"amtV Reserve Sn3dy comp
followutg feplacemrnu to 1998 as indicated.
Sa�1 S�
Costs per
ManaQernrnt (S)
197 items Paint interior stairwells
7,716
776
1.950 ,
630
Restrrpe 1arkm8 lot
interior stairwells (to datt, not warn, cleaned)
16.5]9
6,199
Recarpet
Replace ftrnishiags/fttratttue (completed)
1,532
1,000
Replace patio furniture (cleaned only)
1,553
150
••
Refurbish apartment interiors
56.104
12.004
28,933
468
84.200
12
v8 its Re'"' ca proofdekiacony �a�
14,312
14,312
Correct 5th Floor Decking; slope and height
45
so,000
Paint exterior with acrylic paint
3
50.000
3,000
Sand blast & rust resistant paint solar panel supports
Bathroom Haters
5
ReplaoeJupgrade Office Equipment
3,610
2,370
1,500
2,370
Replace vinyl flooring is shop & trash rooms
56
0
Replace mailboxes
4,156
56.104
in 1997 1.2M
Refurbish apartment interiors
TOTALS
80,552
••' 140,186 5140.186
• Replace cushions only (10 (a) S50 each) plus'dry cleaning covers and furniturc.
'• Based on the following replacements: Number Estimated Estimated
Replacement 1tcm B Cost/item Total Cost
Wigerators
5 S
460
S 2,300
Dishwashers
6
264
1,584
Garbage disposals
10
40
400
Bathroom Lavatories
6
22
132
Kitchen Faucets,
12
39
468
Bathroom Faucets
12
25
300
Toilet Bowls
3
45
135
Toilet Tanks
3
40
120
Bathroom Haters
5
40
200
Burners for Range. Large
12
56
672
Burners for Range. Small
12
52
624
Verucal Hlunds
10
68
680
Carpets
5
620
3,100
Kitchen Floor Covering
10
380
3,800
Bathroom Floor Covenng
10
300
3.000
17,515
Sales Tax
8.5%
1.489
TOTAL
ESTIMATED COST
S19,004
••' Source: Page A -7 from Barren Reserves Study under 1998 column.
Board Confingency =fly
Teter! E=paeaea: S577S 7"
Tel Loaaoc: 5474474
Excess (Defsaietscy): 101
Compsrison to 8trttmtery: (101,!2)
DMIarenoe: 50
paw 6
1 pprkvstlbudp ft%Board98Ws
a Q4d
SECOND ADDENDUM TO MANAGEMENT AGREEMENT
The El Segundo Senior Citizen Housing Corporations (hereinafter "Park Vista ") and
Community Housing Management Services (hereinafter "CHMS ", collectively the Parties ") hereby
amend the Management agreement entered into by the parties on January 1, 1998 (the "Agreement ")
as follows:
Section 1.3 of the Agreement is amended to read as follows:
1.3 TERM. This Agreement shall expire on June 30, 1998, subject to the provisions set forth in
Section 19.1 Section 19 `Termination' infra.'
All other terms and conditions of the Agreement and any written addenda and/or amendments thereto
shall remain unchanged and in full force and effect.
EL SEGUNDO SENIOR CITIZENS COMMUNITY HOUSING MANAGEMENT
HOUSING CORPORATIONS a.k.a. SERVICES
PARK VISTA
By:
Peter Freeman, President
Date:
Bv:
George A. Mercer, Exec. Director
Date:
0 041
ADDENDUM TO MANAGEMENT AGREEMENT
The El Segundo Senior Citizen Housing Corporation (hereinafter "Park Vista ")
and Housing Management Associates (hereinafter " TRvW', collectively the "Par-
ties") hereby amend the Management Agreement entered into by the Parties on
February 1, 1997 (the "Agreement ") as follows:
Section 1.3 of the Agreement is amended to read as follows:
1.3 TERM. This Agreement shall expire on December 31. 1997, subject to the
provisions set forth in Section 19 'Termination' infra.'
Section 19.1 of the Agreement is amended to read as follows:
"19.1 This Agreement shall be terminable by either Party for any reason upon 30
days written notice."
Section 19.2 of the Agreement is deleted.
Section 13.2, "INSURANCE,' is amended to read as provided in Exhibit A, attached
hereto and incorporated herein by reference.
All other terms and conditions of the Agreement and any written addenda and/or
amendments thereto shall remain unchanged and in full force and effect.
EL SEGUNDO SENIOR CITIZENS
HOUSING CORPORATION a.k.a.
PARK VISTA
By:
Peter Freeman, President
Date-.— /7Z27
HOUSING MANAGEMENT
ASSOCIATES
By:
George A. rcer, Exec. Director
Date: 21/ --- 2.9 7
EXHIBIT "A" Page I
_. .1966.6.._
III.
OPERATING AGREEMENT
17
CONTRACT.
24 B7 -
CITY OF r SEGUNDO
This Operating Agreement ( "Agreement ") is entered into as of November 5, 1996,
by and between the City of El Segundo ( "City ") and the El Segundo Senior Citizen Housing
Corporation ( "Corporation ").
This agreement is made with reference to the following facts and objectives:
A. The City is the owner of certain real property located at 615 East Holly
Avenue, in the City of El Segundo. The City has constructed on said real property a senior
citizen housing facility, commonly known as the Park Vista ("Facility") for the purpose of
providing safe, clean and economical housing for senior citizens.
B. The City desires to have the Corporation operate and manage the Facility
for the City.
C. The City and the Corporation have entered into this Agreement for the
purpose of setting forth the terms and conditions under which the Corporation shall operate and
manage the Facility for the City.
1.
1.1 In accordance with and subject to the terms and conditions of this
Agreement, the City hereby engages the Corporation for the purpose of managing and operating
Park Vista (Facility). The relationship of the Corporation to the City in the performance of
this Agreement shall be that of an independent contractor, and this Agreement shall not be
deemed or construed as creating an employment relationship. By entering into this Agreement,
the City does not delegate to the Corporation any of the governmental powers, duties and
responsibilities vested by law in the City. The City, through its City Council, shall at all times
have ultimate control and authority over the Facility, and the Corporation shall perform the
duties and functions described in this Agreement to be performed by it in accordance with and
subject to the terms and conditions of this Agreement.
2.1 The Corporation shall employ reasonable efforts in performing the duties
and functions described in this Agreement to be performed by it and shall devote such time to
the performance thereof as shall be necessary to perform the same in a careful, competent,
diligent and professional manner.
2.2 To ensure the Corporation is able to provide such efforts, the City Council
shall actively advertise and assist in the filling of any vacancies on the Corporation's Board of
:14 SEC E.1_
W
n 041
Directors.
3.1 The Corporation shall prepare and maintain a plan for the operation of
the Facility. The Plan of Operation shall address such matters as shall be necessary and
appropriate to the efficient and effective management and operation of the Facility and shall
include the following:
3.1.1 Establish and maintain eligibility standards to be utilized in
selecting Residents of the Facility, and recommended procedures for securing and selecting
Residents, including methods of advertising, application procedures and application forms.
3.1.2 Establish and maintain rental contracts to be utilized in
renting units at the Facility, including the duration of such contracts, and rules and regulations
governing the use of units and common areas within and appurtenant to the Facility.
3.1.3 Establish and maintain the rental rates to be charged for the
use of units in the Facility.
3.1.4 Establish and maintain methods and standards for the
general maintenance and upkeep of the Facility.
3.1.5 Establish and maintain insurance coverages and carriers
respecting the Facility.
3.1.6 Establish and maintain the ongoing management of the
Facility through the retention of a professional real estate management firm, Site Manager or
other appropriate means.
3.1.7 Establish an annual budget with respect to the operation of
the Facility setting forth major operating objectives, anticipated revenues, expenses, cash flow,
reserves and capital expenditures, as well as such other items of income and expense as are
necessary and appropriate for the efficient and effective management and operation of the
Facility.
3.2 The Corporation shall consult with the City as necessary and shall keep
the City informed as to the Corporation's Plan of Operation and any amendments or revisions
thereto. The Plan of Operation shall be revised, as necessary and submitted on an annual
calendar basis to best fit in with the operating history and budgets for the Facility.
F :146CC6.12
19
4.1 The Corporation agrees to use its best efforts to maintain the tenancy of
the Facility, and to promote the renting of available units in the Facility to Residents in
accordance with the standards and procedures set forth in the Plan of Operation. All renting
shall be accomplished by rental contracts in form and substance approved by the Board of
Directors of the Corporation.
4.2 The Corporation shall maintain businesslike relations with Residents who
place service requests and shall provide for the disposition of Resident grievances in an efficient
and professional manner. However, the Corporation shall keep the City Manager informed
concerning problems of a serious nature, including the steps being taken or proposed to be taken
in resolving the same.
5.1 The Corporation shall provide for, through its professional property
management agent, for the hiring, supervision and discharging of employees, contractors and
other persons necessary to properly maintain and operate the Facility, including building
supervisors, janitors, grounds keepers and Site Managers,
5.2 The Corporation shall cause the Facility, including the parking lot, to be
maintained in good order and condition and according to standards consistent with the Plan of
Operation, including interior and exterior cleaning, painting, decorating, plumbing, heating and
ventilation systems, elevators, carpentry and such other normal maintenance and repair work
as may be necessary.
5.2.1 In fulfillment of its duties under this Section, the
Corporation shall purchase, or oversee the purchase of, such supplies, equipment and services
as are necessary for the operation and maintenance of the Facility and the parking lot within
the approved budget; provided, however, that no disbursement not approved by the City
Council of the City in the Plan of Operation for this purpose shall be made in excess of Two
Thousand Dollars ($2,000) unless specifically authorized by the City Council of the City, except
that emergency repairs, involving potential or actual danger to life or property, or immediately
necessary for the preservation and safety of the Facility or the parking lot or of its Residents, or
required to avoid the suspension of any necessary service to the Facility or parking lot, may be
made by the Corporation irrespective of the foregoing cost limitation. Notwithstanding this
authority as to emergency repairs, it is understood and agreed that the Corporation will, if at all
possible, confer with the City regarding every such expenditure before proceeding.
5.2.2 The use of the Parking Lot shall be restricted to Residents
and on -duty staff of the Facility. The City reserves the right to modify this policy in the future
subject to the limitation that Residents and on -duty staff of the Facility shall have priority for
use of the Parking Lot.
;.P_? ':146606.12
20
r •. j n
1. '1
5.2.3 The Corporation agrees to maintain, at City expense, the
surface area of the Parking Lot in safe condition. This maintenance includes required periodic
repair, resurfacing and /or re- striping of the Parking Lot as specified by the City.
5.2.4 The Corporation shall be responsible for the maintenance
and repair of the electronic gate to the Parking Lot and the fencing surrounding the Parking Lot.
5.2.5 The Corporation shall be responsible for the maintenance
and repair of the lighting structures located in the Parking Lot area.
5.2.6 The Corporation shall provide outdoor custodial services
and trash removal for the Parking Lot area to insure that the Parking Lot remains in safe and
sanitary condition.
5.2.7 The Corporation shall post signs to indicate parking
restrictions in the Parking Lot area as necessary.
5.3 The Corporation shall oversee, and shall cause to be furnished to the
Facility at competitive rates, all services and utilities necessary for the efficient operation and
maintenance of the Facility, including water, electricity, gas, fuel, telephone, cable television
service, vermin extermination, rubbish hauling and window cleaning.
5.4 The Corporation shall manage and operate the Facility in accordance with
all applicable statues, ordinances, laws, rules, regulations and orders (collective "laws ") of all
governmental or regulatory bodies having jurisdiction respecting the use and operation of the
Facility. The Corporation shall promptly advise the City of all action necessary to be taken to
comply with any such laws affecting the Facility. The City Attorney's Office shall annually
assist the Corporation with a review of the status of such compliance.
5.5 The Corporation shall cause to be placed and kept in force all forms of
insurance provided for in the Plan of Operations provided, that the obtaining of such insurance
and any changes or modifications thereto, shall be subject to the prior approval of the City
Council of the City. The Corporation and the City, and their representative officials, directors,
officers, agents and employees, shall be named as co- insured in all policies related to public
liability insurance.
5.5.1 The Corporation shall promptly investigate and make a full
written report to the City Manager as to all accidents or claims for damage relating to the
ownership, operation or maintenance of the Facility, including any damage or destruction to
the Facility and the estimated cost of repair, and shall cooperate and make any and all reports
required by any insurance company in connection therewith.
5.6 The Corporation shall be responsible for and shall provide workers'
Compensation Insurance and such other employment benefits as may be required by law for its
L7-Y2!148606.12
21
1q X47
employees.
6.1 The Corporation shall be responsible for and shall use its best efforts to
collect all rents and revenues from the Facility. The Corporation shall keep the City Treasurer
fully advised concerning the collection of such rents and revenues and any difficulties which the
Corporation experiences in connection therewith.
6.2 The Corporation shall establish and maintain, in a bank whose deposits
are insured by the Federal Deposit Insurance Corporation, a trust account for the deposit of the
monies collected from the Facility. The Corporation shall have the authority to draw on this
account, subject to the limitations of this Agreement, for any payments which the Corporation
must make to discharge any liabilities or obligations incurred pursuant to this Agreement;
provided, that any drawing on the account in an amount in excess of Ten Thousand Dollars
($10,000.00) shall require the signature of the City Treasurer.
6.2.1 The Corporation, its employees and all persons who handle
or are responsible for the handling of the monies of the Facility shall be bonded by a fidelity
bond acceptable to the City, indemnifying the City as obligee against loss, theft, embezzlement
or other fraudulent acts on the part of the Corporation, its employees and all such persons.
6.3 The Corporation shall cause to be disbursed punctually the regularly
recurring operating expenses of the Facility as authorized by, and subject to the limitations of,
this Agreement, including, without limitation, expenditures necessary for the maintenance and
repair of the Facility and expenditures necessary to maintain insurance coverages as provided
in Section 5.5 and Section 6.2.1 of this Agreement.
6.4 The Corporation shall maintain and oversee a system of controls designed
to ensure the authenticity of bills paid and the fairness of the price charged. The Corporation
shall promptly investigate and advise the City Treasurer concerning any improprieties in
connection with such matters.
PrIT-MMURT • • ,,•
7.1 The Corporation agrees to keep or cause to be kept, accurate, complete and
separate records in accordance with accepted accounting standards and procedures, showing
income and expenditures in connection with the operation of the Facility, to the end that any
accounts payable, other obligations, cash, accounts receivable and other assets pertaining thereto
can be identified and the amount determined at all times. The City shall have the right at all
reasonable times, through its representatives, to inspect any record of the Corporation which in
its opinion may verify the financial or monthly reports, including, but not limited to, all checks,
bills, vouchers, statements, cash receipts, correspondence and all other records in connection
with the management of the Facility. The City shall have the further right at all reasonable
LA2:2:148606.12
22
times to audit, or to cause an audit to be made of, all account books and records connected with
the management and operation of the Facility.
7.2 On or before the fifteenth (15th) day of each month, the Corporation shall
submit to the City a statement showing in detail all receipts and disbursements for the previous
month, itemizing all delinquent accounts and vacant space. Not later than ninety (90) days
following the close of each fiscal year of the City, the Corporation shall submit to the City an
annual statement summarizing receipts and disbursements for the then current calendar year and
a projected budget for the ensuing calendar year.
8.1 The Corporation shall submit to the City, through its City Council its
annual report in November of each year. The report will detail:
(1) any proposed revisions in the operating agreement between the
Board and the City.
(2) any revisions in the Plan of Operations for Park Vista.
(3) the annual operating budget for the ensuing year, and
(4) the summary report of tenancy and building maintenance.
Upon approval of the Corporations' Annual Report and proposed revisions to the operating
agreement and /or Plan of Operation by the City Council of the City, then such revised
Operating Agreement and Plan of Operation shall be in effect for the ensuing calendar year.
8.2 Notwithstanding, the provisions of Section 8. 1, the Corporation from time
to time may submit to the City proposed revisions to the operating agreement and /or the Plan
of Operation. Upon approval of such revisions by the City Council of the City, such revisions
shall become effective and incorporated in the Agreement or Plan.
8.3 During the period following presentation of a revised Operating Agreement
and /or Plan of Operation, and prior to approval of same by the City Council of the City, the
Corporation shall continue to operate the Facility under the provisions of the previous
agreements approved for the prior year.
_.'_49606..=
23
n n49
• rO •�
9.1 The City shall protect, indemnify and hold the Corporation, its directors,
officers, agents and employees harmless from and against any and all liability and expense of any
kind, arising from the management and operation of the Facility and from injuries or damages
to persons or property in connection with the operation of the Facility, except to the extent that
such liability and expense arises from (a) the actions of the Corporation, its directors, officers,
agents and employees outside the scope of its authority under this Agreement, or (b) the willful
misconduct or gross negligence of the Corporation, its directors, officers, agents and employees
in connection with the management or operation of the Facility, in which case the Corporation
shall protect, indemnify and hold the City harmless from and against all liability and expense
of any kind arising therefrom.
Any such indemnity by either party to this Agreement shall be secondary
to any applicable insurance coverage or other indemnity afforded either party, whether acquired
directly by either party from an insurer or from other agreements entered into by either party.
10.1 This Agreement may be terminated by either the City or the Corporation
at any time upon the giving of at least thirty (30) days prior written notice of termination. No
termination of this Agreement shall relieve either party of any liability arising prior to such
termination.
MMININEW . R711 • •,
11.1 This Agreement constitutes the entire Agreement between the parties
hereto and supersedes any and all prior or contemporaneous agreements between the parties.
This Agreement cannot be changed or modified except by an instrument in writing executed by
both of the parties hereto.
11.2 This Agreement may not be assigned by the Corporation and any
attempted assignment shall be of no force or effect.
11.3 The headings contained herein are for convenience of reference only, are
not intended to define, limit or describe the scope or intent of any provision of this Agreement,
and shall not be referred to in construing or interpreting the provisions of this Agreement.
11.4 This Agreement shall be governed by the laws of the State of California.
11.5 All notices, statements and reports which either party desires or is required
to give to the other under this Agreement shall be in writing, and shall be delivered by registered
or certified mail, postage prepaid, return receipt requested, or shall be delivered by personal
delivery, addressed as follows:
'_.A`:2:148606.12
24
If to City: City of El Segundo
350 Main Street
El Segundo, California 90245
Attention: City Manager
If to Corporation: El Segundo Senior Citizen
Housing Corporation
c/o Joslyn Center
339 Sheldon Street
El Segundo, California 90245
Attention: President
Notices shall be deemed effectively communicated as of the date of receipt. Either party may
change its address for purposes of notices under this Agreement by means of written notice given
in accordance with the provisions of this Section.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first set forth above.
ATTEST
A.
CITY OF YL, SEG
WI-1
Ma
EL SEGUNDO SENIOR CITIZEN
HOUSING CORPORATION
(seal) B r
Y
President
BY
Secret y
LAX::148606. z 25
n X51
13.2 INSURANCE
(a) HMA, as Managing Agent of PV, shall maintai will maintain on behalf of PV and at the
expense of PV, the following insurance policies:
1. Fire with extended coverage with coverage on buildings in an amount not less than
$4,859,500 and coverage on contents of not less than $24,100 with a deductible amount not to
exceed $1,000.
2. Earthquake coverage in an amount not less than $4,859,500 with a deductible amount of not
more than ten percent (10 %) of the total coverage.
3. General Liability coverage in an amount not less than $1,000,000 single limit and $2,000,000
annual aggregate.
4. Umbrella Liability coverage in an amount of not less than $1,000,000 single limit and
$2,000,000 annual aggregate.
5. Directors & Officers Liability (Professional Liability) in an amount of not less than
$1,000,000 aggregate inclusive of defense expenses.
(b) In addition to the above coverages, HMA shall maintain at its own expense the following
insurance coverages:
1. Fidelity bond covering all employees of HMA who handle funds, including all such
employees assigned to Park Vista,
2. General Liability coverage in an amount not less than $1,000,000 single limit and $2,000,000
annual aggregate.
3. Workers Compensation coverage covering Bodily Injury in an amount not less than
$1,000,000 for each accident and $1,000,000 for each employee covering all employees assigned
to PV.
4. Employers Automobile Non Ownership Liability coverage in an amount of not less than
$1,000,000 covering all employees assigned to PV who use their personal automobiles for PV
business.
The insured parties in connection with all of the above policies shall include the following:
The City of El Segundo, its employees, agents, officers, council persons, appointed and elected
officials as well as The El Segundo Senior Citizen Housing Corporation, its Board, its employees,
agents, officers, directors, and appointed officials.
0 052
Exhibit "A" page 2
(d) All of the above policies shall be kept in force during the term of this Management Agreement
and shall contain a cancellation clause reading in substance as follows: "It is agreed
that this policy shall not be canceled nor the amounts of coverage provided herein reduced until
thirty (30) days after the PV Board of Directors shall have received written notice as to such
cancellation or reduction ". In the event that HMA is advised by one or more of the insurers that it
will no longer provide such coverages, HMA shall immediately advise the President of the El
Segundo Senior Citizen Housing Corporation that it can no longer provide such coverages and
request instructions from the Board as to what action to take with regard to replacement of such
coverages.
(e) All of the above policies must be written by an insurance company licensed to do business in
California with a "Best's Rating" of not less than A XIII.
(f) Two (2) copies of all of the policies set forth above shall be sent to the President of the El
Segundo Senior Citizen Housing Board, c/o The City of El Segundo, 350 Main St., El Segundo,
CA 90245.
(S) HMA will maintain with the City certifica es of insurance evidencing_ �rrent coverage for
(`nnPral Liability cover , ers Comsaton coverage. '
Automobile Non Ownership Liability coveragtand "ma. s Fidelity Bond naming additional_
insured as nPr item 4 Q above.
0 015 3
EL SEGUNDO SENIOR CITIZENS HOUSING
CORPORATION, AKA "PARK VISTA"
REQUEST FOR PROPOSALS
FOR MANAGEMENT SERVICES
OF
PARK VISTA SENIOR HOUSING
FACILITY
RP -1 -97
Mandatory Pre - Proposal Conference
3:00 p.m., October 1, 1997
Park Vista Senior Housing Facility
615 E. Holly
E1 Segundo, Ca. 90245
LAXI824I2.1A (717/M
Proposal Deadline
3:00 p.m., October 24, 1997
El Segundo Senior Housing Corporation
City Hall
350 Main Street
E1 Segundo, California 90245
A. . C 1
,1
EL SEGUNDO SENIOR CITIZENS HOUSING
CORPORATION, AKA "PARK VISTA"
REQUEST FOR PROPOSALS (RFP) FOR MANAGEMENT
SERVICES OF PARK VISTA SENIOR CITIZENS
HOUSING FACILITY
la v l M
The El Segundo Senior Citizens Housing Corporation, aka "Park Vista ", seeks proposals to
manage the Park Vista senior citizen housing facility ( "Facility ") for a three (3) year period. The
successful Proposer would provide management services for the Facility.
The Successful Proposer would operate and maintain the Facility as provided for in the
Management Agreement including, but not limited to the following: (1) the renting of units within
the Facility (2) the collection of rents and other receipts, (3) the maintenance, landscaping,
inspection and upkeep of the Facility and parking lot, (4) properly insuring the Facility, and (5) the
enforcement of rental agreements and the El Segundo Housing Corporation Board Handbook of
Rules and Regulations.
Further information regarding management services for the Facility, and further information
about this RFP are provided in the following sections and in the Draft Management Agreement and
the Senior Housing Handbook, which, by this reference,ki incorporated into and made a part of this
RFP. go
The Corporation invites proposals for the management of the Facility without regard to the
prospective Proposers' places of business or prior service areas in an effort to attract proposals
from the widest possible range of qualified Proposers. The Corporation seeks Proposers to
propose specific management practices which will ensure a high quality, cost - effective, safe, and
livable Facility which serves both the residents of the Facility, the Corporation and the City of El
Segundo at large.
One (1) mandatory Pre - Proposal Conference will be held, at which time the Proposers will
have the opportunity to inspect the facility. The Corporation reserves the right to hold additional
mandatory conferences, as it deems necessary. The Recreation Superintendent, Judy Andoe, will
be the point of contact for all Proposers at the address provided.
The proposals called for in this RFP will be considered to be public information and will be
available for public inspection, once the deadline for submission of the proposals has passed.
Recommendations for modifications to the RFP or the Draft Agreements which will result
in efficiency and economy are welcome, but should be specific and should propose substitute
language when modifications are suggested. All recommendations shall be submitted in writing.
wa92412. a (717ro) 2
r r-
H. GENERAL INFORMATION
A. The Corporation
The Corporation is a non - profit, public benefit corporation located within the City of El
Segundo and the County of Los Angeles, California.
B. Facility Description
The El Segundo Senior Citizen Housing Project was developed and is wholly owned by the City
of El Segundo. It is operated by the Corporation and its Board of Directors.
The El Segundo Senior Housing Project "Park Vista," is located at 615 East Holly Avenue.
There are 96 units available, divided among efficiency apartments of 414 square feet; small one
bedroom apartments of 520 square feet; and large one bedroom apartments of 610 square feet;
handic ' ed units of 537 square feet are also available; in addition, there is one, two bedroom
manag s partment. Units are furnished with carpets, drapes, dishwashers, refrigerators and ranges.
Each unit has an individual patio or balcony. The common outdoor areas are pleasantly landscaped.
Features include elevators, laundry facility, meeting and recreation rooms.
The maximum number of Residents in each one bedroom apartment is two and in each
efficiency apartment is one. Rents are substantially lower than rents for comparable units in the area.
Due to the limited number of units available the apartments are assigned as they become vacant. (Park
Vista residents having first priority to relocate.)
The data contained in this RFP is for general informational purposes only. Proposers should
not rely on this information for developing proposals. Instead, prospective Proposers have the
responsibility of ascertaining all facts upon which they rely in preparing and submitting their respective
proposals. Further, the Corporation makes no warranty as to the accuracy of the information in this
RFP and disclaims any responsibility for any factual statements which may be incomplete or inaccurate.
C. Corporation Goals and Objectives - Proposer Duties
The Corporation's goal is to have the Facility managed by an operator which will ensure a
high quality, cost - effective, safe, and livable Facility which serves both the residents-of the Facility,
the Corporation and the City of El Segundo at large. In that capacity, the operator will be
responsible for providing, among other things, the following services:
• Management support and advice to the Corporation, except for legal advice which
shall be provided by the City. Said support shall include, but not be limited to,
preparation of agenda items, monthly submittal of financial and management reports,
LAX182412.1A (7/7t9')
3
0 r56
attendance and participation in Board meeting of the Corporation and development
of recommendations related to policies, procedures and the operation of Park Vista.
• On -site management, 24 hours per day, seven days per week, in the form of one (1)
40 hour per week manager and two (2) alternating on -call individuals who will be on
site when on duty.
• Maintenance of a prospective tenants' waiting list on the basis of seniority.
• Collection and maintenance of tenant rental agreements and operating records.
• Maintenance of financial records acceptable to the auditors selected by the City
Council to perform oversight of the activity.
• Audits of financial records on an annual basis by a CPA, including the submittal of a
management letter by the CPA directly to the Corporation.
• Financial activities including the payment of all bills/invoices/payroll and the
transmittal of designated funds to the City for investment purposes.
• Collection of rents and maintenance of records relating to rental receipts, deposits,
and related unit transactions.
• Recommendations related to appropriate rents for the facility.
• Enforcement of all rental agreements provisions.
• Development of a budget which shall be submitted to the Corporation by November
of each year. Said budget shall identify those services/activities that are to be
accomplished by employees versus those that will be accomplished by contract.
• Adherence to and enforcement of the management agreement.
• Procurement of needed services, materials and bids consistent with the adopted
budget.
• Hiring, supervision and discharge of all employees.
• Procurement of insurance as directed by the Board.
• Enforcement of Corporation approved policies and procedures,
• Recommendations to the Corporation on a course of action when tenants do not meet
tenant agreements and implementation of the Corporation's course of action.
LAM 62412.IA (7n/97)
4
!1 057
• Implementation of facility standard operating procedures.
• An annual report summarizing the operational and financial activities of the facility in
the previous budget year.
• Recommendations related to the maintenance of the facility and its operations,
including an annual five -year plan that projects issues and alternatives solutions for
Corporation considerations.
• Report of all accidents that occur or are reported to have occurred at the facility.
• Operate cooperatively with the Corporation and the City of El Segundo. The
Property Supervisor is to attend Senior Housing Board meetings, a minimum of 12
meetings annually.
111. RFP PROCESS
A. Process Integrity Guidelines for Proposers
Given the scope of this Request for Proposals (RFP) and the Corporation's desire to award
contracts in a timely manner and free of contention, the Corporation has instituted Process Integrity
Guidelines for Proposers, as set forth in this Section IV.A of this RFP. These Process Integrity
Guidelines for Proposers govern interactions between Proposers and the Corporation's staff.
• All contacts between the Proposer and the Corporation, except as to legal matters
are to be through Judy Andoe, Recreation Superintendent, c/o City Hall, 350 Main St.,
El Segundo, California 90245, telecopier (310) 322 -7137.
• Contact by counsel or on legal matters are to be submitted in writing to the
Corporation at the same address as given for the Corporation and at Burke, Williams
& Sorensen, c/o Mark Hensley, 611 West Sixth Street, 25th Floor, Los Angeles, Cali-
fornia 90017, telecopier (213) 236 -2700.
• All substantive questions (i.e., other than questions about time and place of
conferences, interviews, etc.) shall be submitted in writing to Judy Andoe,
Recreation Superintendent, at the provided address, or asked at the pre - proposal
conference.
Any evidence which indicates a Proposer has failed to comply with the Process Integrity
Guidelines set forth in this Section IV.A of this RFP may result in that Proposer's disqualification. Any
questions regarding the Process Integrity Guidelines shall be in writing and shall be transmitted by
telecopier and mail to the Corporation and to attorney Mark Hensley at the address listed above.
Any written communication from the Corporation to a prospective Proposer will be transmitted
simultaneously to all Proposers along with answers to written questions submitted. (Prospective
L=82412AA (Vnro7)
Proposers must facilitate this process by providing their telecopier numbers to the Corporation).
B. RFP Schedule The schedule for the RFP process is:
Activity DAk
• Mandatory Pre - Proposal Conference
3:00 p.m., Pacific Time October 1, 1997
• Final written questions due
from Proposers October 8, 1997
• Corporation sends written
responses to questions October 15, 1997
• Proposals Due -3:00 p.m., Pacific Time October 24, 1997
• Corporation conducts
Proposer interviews November 5, 1997
• Agreement(s) to City
Council for approval November 18, 1997
• Beginning of Management Services
By Proposer January 1, 1998
NOTE: THIS ESTIMATED SCHEDULE IS PRELIMINARY AND THE CORPORATION
RESERVES THE RIGHT TO CHANGE THE SCHEDULE, AT ITS DISCRETION.
C. RFP Exceptions and Questions
Failure to take exception to the RFP and the Draft Agreement and to propose
recommendations for modifications to the RFP or the Draft Agreement or the municipal code
shall be deemed approval and acceptance of these documents and shall be deemed a waiver of
the right to object to the terms of these documents.
Proposers' Questions must be submitted in writing in accordance with the Schedule above, or
be asked at the Pre - Proposal Conference.
The Corporation will not be responsible for or be bound by any oral instructions, statements,
interpretations or oral explanations issued by the Corporation, any officers, agents or representatives.
D. Pre - Proposal Conference
LAX182412. in (717/97)
3i
Attendance at the Pre - Proposal Conference is mandatory for All Proposers. Prospective
Proposers whose designated representative(s) do not attend the Pre - Proposal Conference will not be
allowed to continue in this RFP process. If a joint proposal is to be submitted, a representative from
each firm with a substantial interest (representing more than thirty -three percent (33 %) of the total
interest) must attend the Pre - Proposal Conference.
E. Proposal Submittal
This RFP calls for the submission of one proposal.
Each original proposal and ten (10) copies should be firmly sealed in packaging that is clearly
marked on the outside "EL SEGUNDO PARK VISTA MANAGEMENT REQUEST FOR
PROPOSALS (RFP)" and mailed or delivered to:
El Segundo Senior Citizens Housing Corporation
City Clerk's office, City Hall
350 Main Street
El Segundo, Ca 90245
Telephone (310) 3224670
F. Proposal Evaluation
Review of Proposals.
The proposals will be evaluated on the basis of the following criteria, which are not listed in any
order of precedence or importance: (The Park Vista facility is not a HUD Housing project.)
a. Operation and maintenance of a quality housing facility.
b. Providing of a safe and protected facility and environment for all residents, recognizing
the age and abilities of its residents. Including, but not limited to facilitating the need
for relocation in the event that the health, safety or security of the facility or its
residents may be compromised.
Operating cooperatively with building owner and-representatives.
d. Operating cooperatively with the residents of the Facility, including response to resident
inquiries, complaints, and concerns; i.e., following all policies and procedures.
e. Experience with operation and maintenance of a senior housing facility or related
facilities.
Wn82412.1A ( nIn
7
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Service Cost: Cost of managing the Facility.
Organization: Organization and qualifications of the Proposer. This includes an explanation
of how the management and operations structure are linked; how the company(ies) foster
communication and response to resident and Corporation inquiries; and demonstration of
corporate ethics.
Procedural Compliance: Proposer's cormhance with RFP requirements.
Financial Background:
Proposer shall also provit'
which the Proposer s,,
Proposer.
F'
Risks: Demonstrated to t.
the contract including but no.
,Itegy and capability of the Proposer.
A Proposer's financial information
oe clearly identified as such by the
)f the Proposer to handle risk factors in
• Compliance with ex. .ag laws and regulations relating to all facets of operating
a residential or senior housing facility;
• Protection and indemnification of the Corporation and the maintenance of
proper insurance coverage both for the Facility and the Proposed operator and
manager of the Facility.
Financial Reporting: Demonstrated record and capability of consistent and accurate financial
reporting.
Based on the contents of the proposals, the interviews and any other information requested by
the Corporation one or more Proposers may be selected for consideration at a Corporation Board of
Directors meeting.
The purpose of the Corporation's Board of Directors meeting will be to select the successful
Proposer. Corporation Staff will present the proposals submitted by each of the selected Proposers.
Prior to or at the Corporation Board of Directors meeting, Proposers will be allowed and encouraged
to amend their proposals to make them more competitive. Upon closing of RFP process, the
Corporation will determine whether, and if so to which Proposer, to award the Agreement. The
Corporation reserves the right to continue the Corporation Board of Directors Meeting to a future date
LA M412. LA (917/9'n 8 0 0 U I
and time at any time during the consideration process.
G. General Terms
The cost of preparing and submitting a proposal is the sole responsibility of the Proposer and
shall not be chargeable in any manner to the Corporation.
Upon conclusion of the RFP process, agreements will be awarded and executed as described.
The Corporation's rights include but are not limited to the following:
a. Issuing addenda to the Request for Proposals, for any purpose including extending or
otherwise revising the time for submittal and changing the requirements of the RFP,
including the services sought;
b. Withdrawing or modifying the Request for Proposals;
Reissuing the RFP.
d. Requesting clarification and/or additional information from any Proposer at any point
in the procurement process;
e. Executing an agreement or agreements with one or more Proposers, on the sole basis
of the original proposal or any negotiated additions to proposal submissions; and
f. Rejecting any or all proposals, waiving irregularities in any proposal or requirements
of the RFP, accepting or rejecting all or any part of any proposal and waiving any re-
quirements of the Request for Proposals, as may be deemed to be in the best interest
of the Corporation.
a. Corporation shall not be obligated to respond to any proposal submitted nor be bound
in any manner by the submission of a proposal;
b. Submission of a proposal to the Corporation obligates the Proposer to enter into an
agreement with the Corporation as proposed;
C. The Agreement shall not be binding or valid against the Corporation unless and until
uM82412.1A pnro7)
V]
�,G2
it is executed in writing by the Corporation (after approval by the Corporation's Board
of Directors) and the selected Proposer, and the Proposer's Cash bonds and insurance
have been accepted by the Corporation.
The submission of a proposal shall be deemed a representation and warranty by the Proposer
that the Proposer has investigated all aspects of the RFP, that the Proposer is aware of the applicable
facts pertaining to the RFP process, its procedures and requirements and that the Proposer has read
and understands the RFP.
No request for modification of the provisions of a proposal, or of the provisions of the
Draft Agreement or this RFP shall be considered after its submission on the grounds that the
Proposer was not fully informed as to any fact or condition.
The Successful Proposer(s) will submit Cash and Performance Bonds as provided in the
Agreements.
IV. INSTRUCTIONS FOR PREPARATION OF PROPOSAL
A. Proposal Preparation
Proposals must include a cover letter signed by an officer or agent of the Proposer who is duly
authorized to bind the Proposer, along with a copy of the corporate resolution or other document
establishing that the person submitting the proposal is authorized to do so. The original plus ten (10)
copies of the proposal must be submitted in a separate envelope marked "EL SEGUNDO PARK
VISTA MANAGEMENT REQUEST FOR PROPOSAL, (RFP).
B. Proposal Format
The following proposal format must be used by the Proposer.
Wasta(i. A(7nro1)
Contents of the Proposals
Transmittal/Cover Letter
1 Executive Summary
2 Description of Proposed Services
3 Project Organization and Qualifications of Proposer
10
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4 Risks and Contractual Obligations
5 Exceptions
6 Proposer's Financial Data
7 Representations and Certifications
8 Description of Proposed Contract Cost
All pages of each proposal must be numbered consecutively through the document starting with the
first page of the transmittal letter as page one.
In this section, the Proposer should discuss briefly, or outline, the highlights of your
proposal.
2. Description of Proposed Services
In this section explain how you propose to provide management services for the Facility as
contemplated in this RFP.
This section should tell us about your company: describe the Proposer's expertise and
experience. The following information should be included:
a. Corporate/Agency Registry. Where is your firm incorporated? How long has your
firm been providing service in California? If it has not provided service in California,
state how it will become familiar with California requirements for managing a senior
housing facility. Provide information on other states, if any, where you are
incorporated, and what state and in what year your parent company was incorporated.
Please provide a copy of the California Articles of Incorporation, if any.
b. General description of the experience of the firm(s);
C. Experience, including description of up to six (6) relevant projects, degree of involve-
ment, names of clients and names and telephone numbers of client contact persons.
d. Tell us about yourselves: Relevant service experience of key personnel who would
provide services and a description of their backgrounds.
Describe your proposed service plan for the project, including overall staffing, and
percent commitment by program, of specific staffing (such as management, operations,
mechanics and financial), including names of staff and titles, specify whether staff is
new or existing.
f. The Proposer must also include details of all pending litigation, including notices of vio-
LA=2412AA nnn7)
11
lation, and pending criminal investigations against the Proposer or its parent or sister
companies or joint venture company(ies) by any governmental entity against the
Proposer or its parent for services relating to the operation or management of
residential facilities or senior housing facilities, and all litigation against all
governmental entities by the Proposer or its parent company or joint venture compa-
ny(ies).
g. Ability of Proposer to support Board in the development and implementation of
policies and procedures for facilitating a transition to a unit inhabited by an aging
population.
The Corporation requires that certain risks and contractual obligations be addressed in the
proposal. The Corporation views protection against related claims and litigation as a matter of great
importance. Please describe your approaches to:
• Compliance with applicable laws and regulations regarding the operation of
housing facilities;
• Protection and indemnification of the Corporation and the maintenance of
proper insurance coverage both for the Facility and the Proposed operator and
manager of the Facility.
The Proposer must:
a. warrant that it has reviewed the requirements of the project as described in this RFP
and the Draft Agreement and any addenda; and
b. specify and discuss any terms of the RFP and Draft Agreement that the Proposer
cannot or does.not propose to meet.
a. If the entity which will sign the contract has been in existence for less than one (1) year,
Proposer must provide sufficient financial data to substantiate to the Corporation's
satisfaction the financial viability of the entity.
Corporation makes no representation that it will be able to maintain the confidentiality of
Proposers' financial information. A Proposer who submits financial information which it asks to have
treated as confidential should submit a statement justifying its treatment as confidential and label it as
a separate exhibit, clearly identified as confidential and cross - referenced in the proposal.
LAXIV412AA (7 71M 12
MOORE • 1• M• 1 1• T I • • 1
Each Proposer must complete and sign ENhIIBIT 1, THE REPRESENTATIONS AND
CERTIFICATIONS FORM. The form must be signed by an officer or agent of the Proposer duly
authorized to bind the Proposer and must be notarized. The Proposer must include a copy of the
corporate resolution or other documentation showing that the person signing the Representations and
Certifications is so authorized.
... .: .
Based on the service description of the proposed services, provide a proposed fee for
performing said services, including any proposed increases over the term of the Agreement.
was:a►:. a (717/97)
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REPRESENTATIONS AND CERTIFICATIONS FORM
The "Representations and Certifications" consist of two parts. The first is a statement as follows:
"I, rinsert name of Proposer's official executing
Representation and Certificationl, represent and certify, on behalf of
rinsert name of entity or entities submitting OuaUty Service
pr ,posall that I am familiar with the information presented in the proposal, and that it
is true and correct to the best of my knowledge and belief and that I am authorized to
execute this Representation and Certification.
Signed
The second part of the Representation and Certification is a copy of the corporate resolution or other
document establishing that the person making the Representation and Certification was authorized to
do so.
LAMM12.0 (MfM 14
067
This Agreement, effective _, -1997, is made by and between the El Segundo
Senior Citizens Housing Development Corp., aka "Park Vista" (hereinafter referred to as
"Corporation ") and (hereinafter referred to as "Contractor ").
Section 1 APPOINTMENT
1.1 ACCEPTANCE
Corporation hereby contracts with Contractor, an independent contractor, to provide
leasing services and manage the property described in paragraph 1.2 hereof upon the terms and
conditions set forth herein. Contractor accepts the appointment and agrees to furnish the services
of its organization for the leasing, management, repair, maintenance and landscaping of the
Premises.
1.2 DESCRIPTION OF PREMISES
The property to be managed by Contractor under this Agreement (the "Premises ") is
known as Park Vista located at 615 E. Holly Ave., El Segundo, CA 90245, consisting of the land,
buildings and other improvements described as an elderly housing project for independent living
in the State of California.
1.3 TERM
The term of this Agreement shall be for an initial period of three years (the "initial term ")
from the _, 1997, to and including the 2000, subject to the
provisions set forth in Section 19 "Termination" infra.
1.4 MANAGEMENT OFFICE
Corporation shall provide an adequate furnished management office on the Premises.
Corporation shall pay for postage and office supplies, utilities, and telephone necessary to carry
out Corporation's obligations under this Agreement.
1.5 APARTMENT FOR ON -SITE STAFF
Corporation shall provide a suitable apartment on the Premises for the use of an on -site
manager, rent -free, except that such resident staff shall pay for their heat, utilities and telephone
in the same manner as other tenants. The on -site manager's specific apartment shall be
Corporation's choice.
LAX2:182676.2
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1.6 ASSIGNMENT OF AGREEMENT
This agreement may not be assigned or transferred to any other party by Contractor
without first receiving the express written approval of Corporation and the City Council of El
Segundo.
Section 2 BANK ACCOUNTS
The operating account established under this Agreement shall be with El Segundo First
National Bank and shall at all times be in the name of, and owned by, Park Vista, but under
Contractor's control. Contractor's designees shall be the only parties authorized to draw upon
such account. However, Contractor's monthly management fee and all other checks in amounts
in excess of 51,999.99 shall be countersigned by the Corporation President and/or Chief
Financial Officer. No amounts in any accounts established under this Agreement shall, in any
event, be commingled with any other funds of Contractor or it other clients.
2.1 OPERATING (AND /OR) RESERVE ACCOUNT(S)
Contractor shall take over the previously established operating account(s) known as the
Park Vista Operating Account(s), at the El Segundo First National Bank to be used for the
deposit of receipts collected as described herein which deposits are insured by the federal
government. Any other depository which may be used in the future shall be selected by the
Corporation. Contractor shall not be held liable in the event of the bankruptcy or failure of any
institution selected by Corporation. Funds in the Operating (and/or) Reserve Account(s) remain
the property of Corporation subject to disbursement of operating expenses by Contractor as
described in this Agreement. Contractor shall remit to Corporation, or directly deposit to a
Reserve Account established by Corporation, the monthly Reserve amount from the rental
receipts.
2. 1.1 INITIAL DEPOSIT AND CONTINGENCY RESERVE
Immediately upon commencement of this Agreement, Contractor shall be
substituted for the outgoing management company on the Operating Account at ESFNB.
Contractor may conduct its own audit of the Operating Account. A contingency reserve account
is maintained by Corporation, the funds therein to be used by -the officers and/or directors of
Corporation for the management and benefit of the Premises.
LAX2:182476.2
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2.2 SECURITY DEPOSIT ACCOUNT
Contractor shall, if required by law, maintain a separate interest bearing account for
tenant security deposits and advance rentals. Such account shall be maintained in accordance
with applicable state or federal laws, if any. Contractor shall obtain all existing security deposits
from CPMI.
2.3 FIDELITY BOND
Contractor shall cause all personnel who handle or are responsible for the safekeeping of
any monies of Corporation to be insured by a fidelity bond in the amount of $100,000.00 with a
company to be selected by Contractor. Such bond shall be secured at Contractor's expense. Such
bond shall name Corporation, its Board of Directors, and the City of El Segundo as an additional
insured thereon.
Section 3 COLLECTION OF RENTS AND OTHER RECEIPTS
3.1 CONTRACTOR'S COLLECTION AND BANKING AUTHORITY
Contractor shall collect and receipt for all rents, charges and other amounts receivable on
Corporation account in connection with the management and operation of the Premises. Such
receipts (except tenants' security deposits and advance rentals, which shall be handled as
specified in paragraphs 2.2 and 2.3 hereof; and special charges, which shall be handled as
specified in paragraph 3.2 hereof) shall be deposited in the Operating (and/or) Reserve
Account(s) maintained for the benefit of the Premises.
3.2 SPECIAL CHARGES
If permitted by applicable law, Contractor may collect from tenants any or all of the
following: an administrative charge for late payment of rent, a charge for returned or
non - negotiable checks, credit reports, physicians and medical reports and all other expenses
associated with people desiring to qualify to live on the Premises.
3.3 SECURITY DEPOSITS
Contractor shall collect, deposit, and disburse tenants' security deposits in accordance
with the terms of each tenant's lease. Contractor shall pay tenants interest upon such security
deposits only if required by law to do so. Contractor shall comply with all applicable state or
local laws concerning the responsibility for security deposits and interest, if any.
LAX2:182676.2
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Section 4 DISBURSEMENTS FROM OPERATING ACCOUNTS
4.1 OPERATING EXPENSES -
Subject to the terms set forth in Section 2 and other related matters set forth or referred to
herein, Contractor is hereby authorized to pay the daily costs of operating the Premises.
4.2 NET PROCEEDS
To the extent that funds are reasonably available, Contractor shall transmit the cash
balance of the operating Account to Corporation to be deposited in the Cash Contingency
Reserve Account. Such periodic cash balances shall be remitted to the President and/or Chief
Financial Officer at their then current addresses.
Section 5 CONTRACTOR NOT REQUIRED TO ADVANCE FUNDS
In the event that the balance in the Operating Account(s) is at any time insufficient to pay
disbursements due and payable under paragraphs 4.1 and 4.2 above, Corporation shall,
immediately upon notice, remit to Contractor, sufficient funds to cover the deficiency with an
additional $5,000.00 for contingent operating expenses. In no event shall Contractor be required
to use its own funds to pay such disbursements nor shall Contractor be required to advance any
monies to the Corporation Security Deposit or the Operating Account(s).
Section 6 FINANCIAL AND OTHER REPORTS
6.1 MONTHLY FINANCIAL REPORT
By the 15th day of each month, or 3 days prior to the monthly board meeting, whichever
is the later, Contractor shall furnish the members of the Corporation with a monthly financial
statement of delinquent accounts, cash receipts and disbursements from the operation of the
Premises during the previous month. In addition, Contractor shall, on a mutually acceptable
schedule, prepare and submit to Corporation such other reports as may be required by
Corporation.
6.2 CORPORATIONS RIGHT TO AUDIT
Corporation shall have the right to conduct periodic audits of all applicable accounts
managed by Contractor. The cost of such audit(s) shall be paid by Corporation.
LAX2:182476.2
6.3 ANNUAL BUDGET
The Annual Operating Budget for Corporation will be prepared by Contractor with the
Corporation Chief Financial officer to be submitted to the Corporation Board of Directors prior
to October 15, of each year for approval. Corporation will promptly inform Contractor of any
changes in the draft Budget proposal. Contractor shall keep Corporation informed of any real or
anticipated deviations from the receipts or disbursements as set forth in the previous years
approved budget.
6.4 PREPARATION COSTS
The preparation cost of all reports, bookkeeping, clerical and other management
overhead, including but not limited to, costs of office supplies (excluding on -site office supplies)
equipment, data processing services, postage (excluding postage for checks to creditors),
transportation for managerial personnel and telephone services, shall be paid by Contractor from
its management fees and shall not be a Corporation expense.
Section 7 ADVERTISING
With Corporation's prior approval, Contractor may be authorized to advertise the
Premises or portions thereof for rent, using periodicals, signs, plans, brochures, or displays, or
such other means as Contractor may deem proper and advisable, provided such advertising and
such signs comply with applicable laws. The cost of such advertising shall be an expense borne
by the Contractor. All advertising shall clearly state that Contractor is the manager and not the
Owner of the Premises. Newspaper ads shall not share space with other properties managed by
Contractor.
Section 8 LEASING AND RENTING
8.1 CONTRACTOR'S AUTHORITY TO LEASE PREMISES
Contractor shall use all reasonable efforts to keep the Premises rented by procuring
tenants for the Premises according to the rules and regulations established by Corporation.
Contractor is otherwise authorized to prepare and execute all leases on behalf of Corporation,
including all renewals and extensions of leases (and expansions of space in the Premises, if
applicable) and to cancel and modify existing leases. For this purpose only, Contractor may
execute all leases as agent for Corporation. The form of the lease shall be agreed upon by
Corporation and Contractor.
LAX2:182476.2
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8.2 NO OTHER RENTAL AGENT
During the term of this Agreement, Corporation shall not authorize any other person, firm
or corporation to negotiate or act as leasing agent -with respect to the letting of the Premises.
8.3 ENFORCEMENT OF LEASES
Contractor is authorized to institute, in Corporation's name, all legal actions or proceedings for
the enforcement of any lease term, for the collection of rent or other income from the Premises,
or for the evicting or dispossessing of tenants or other persons from the Premises. Contractor is
authorized to sign and serve such notices as Contractor deems necessary for lease enforcement,
including the collection of rent or other income. Contractor is authorized, with Corporation's
prior approval, to settle, compromise, and release such legal actions or suits and to reinstate
tenancies. Any monies for such settlements paid out by Contractor shall not exceed $1,000.00
without prior approval by Corporation. Attorneys' fees, filing fees, court costs, and other
necessary expenses incurred in connection with such actions and not recovered from tenants shall
be paid out of the Operating and/or Reserve Account(s). Contractor may, subject to Corporation
approval, select the attorney of its choice to handle such litigation.
Section 9 EMPLOYEES
9.1 CONTRACTOR'S AUTHORITY TO HIRE
Contractor shall hire, supervise, discharge, and pay all servants, employees, contractors,
or other personnel from its management fee, to perform the normal day to day management,
maintenance, landscaping and operation of the Premises. The foregoing servants, employees,
contractors, or other personnel will be the sole agents of Contractor and shall not be considered
the agents of Corporation.
9.2 CONTRACTOR TO PAY ALL EMPLOYEE EXPENSES
All wages and Tinge benefits payable to such servants, employees, contractors and/or
other personnel hired per paragraph 9.1 above, and all local, state, and federal taxes and
assessments (including but not limited to Social Security taxes, unemployment insurance,
withholding and workers, compensation insurance) incident to the employment of such
personnel, shall be paid by Contractor out of its management fee.
I.AX2:182476.2
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9.3 CONTRACTOR'S AUTHORITY TO FILE RETURNS
Contractor shall do and perform all acts required of an employer with respect to the
Premises and shall execute and file all W -2, 1099; employee quarterly, all tax and other returns
required under applicable federal, state and local laws, regulations, and/or ordinances governing
employment, in addition to all other statements and reports pertaining to labor employed in
connection with the Premises and according to any similar federal or state law now or hereafter
in force. In connection with such filings, Corporation shall upon request, promptly execute and
deliver to Contractor all necessary powers of attorney, notices of appointment, and the like.
Contractor shall be responsible for all costs and amounts required to be paid under the foregoing
laws.
9.4 WORKERS' COMPENSATION INSURANCE
Contractor shall, at Contractor's expense, shall maintain workers' compensation insurance
covering all such liability of the employer under established workers' compensation laws.
9.5 HOLD HARMLESS, LABOR LAWS
Contractor shall be responsible for compliance with all applicable state and federal labor
laws. Contractor shall indemnify, defend, and save Corporation and its Board of Directors
harmless from all claims, investigations, and suits, from Contractor's actions or failures to act,
with respect to any alleged or actual violation of state or federal labor laws. Contractor's
obligation with respect to such violation(s) shall include payment of all settlements, judgements,
damages, liquidated damages, penalties, forfeitures, back pay awards, court costs, litigation
expenses, and attorneys' fees.
9.6 ACCEPTANCE OF GIFTS AND /OR GRATUITIES
No employee of Contractor shall accept any gratuity or compensation directly from any
resident of Park Vista for any services rendered. Nor shall any employee of Contractor accept
any gratuities or gifts from any resident of Park Vista, except birthday or holiday gifts not
exceeding a value of $10.
LAX2:182476.2
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Section 10 MAINTENANCE, LANDSCAPING, INSPECTIONS & REPORTS
10.1 MAINTENANCE REQUIREMENTS
Contractor shall cause Corporation to be maintained and repaired in accordance with
local codes in a habitable and safe condition that is at all times acceptable to Corporation,
including, but not limited to; cleaning, painting, decorating, plumbing, carpentry, grounds care
and such other matters as from time to time may be required. Contractor shall use its employed
maintenance personnel to perform all janitorial tasks and make all reasonably necessary repairs
and replacements for the proper, efficient operation of, and to otherwise preserve, the Premises in
its present condition. Subject to the prior approval of Corporation, Contractor shall make all
alterations necessary to comply with lease and insurance requirements, statutory and
governmental regulations. Contractor shall fiunish experts, at its own expense, to conduct
periodic examinations, provide written reports and recommendations to insure Corporation's
satisfactory compliance with those requirements set forth above.
10.2 ON -SITE MAINTENANCE SPECIFICS
Special attention shall be given to preventive maintenance, and to the greatest extent
feasible, the services of Contractor maintenance personnel shall be used to perform maintenance,
repairs, landscaping, inspections and reports. Subject to Corporation's prior approval, Contractor
shall contract with qualified independent contractors for the maintenance and repair of
equipment, systems and the like which are beyond the capability of Contractor's maintenance
employees. Contractor will systematically aid promptly investigate all service requests from
tenants, take such action thereon as may be justifies and keep records and report same at the
monthly Corporation Board of Directors meeting. Emergency requests shall be received and
serviced on a 24 hour basis. Complaints of a serious nature will be reported to the Corporation
board of Directors after investigation.
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10.3 APPROVAL FOR EXCEPTIONAL MAINTENANCE EXPENSE
The expense to be incurred for any one item of maintenance, alteration, refurbishing, or
repair shall not exceed the sum of $300.00, unless such expense.is first specifically authorized by
Corporation, or is incurred under such circumstances as Contractor shall reasonably deem to be
an emergency. Contractor is authorized to negotiate contracts for nonrecurring items of expense,
not to exceed $300.00. Contractor shall solicit written cost estimates bids) from at least three
contractors or suppliers for any work item, maintenance, repair or appliance which can
reasonably be expected to cost $301.00 or more, regardless of rebates, and submitted to
Corporation for prior approval. All employees, contractors or other personnel that perform work
or services at Park Vista shall be deemed to be the employees of Contractor, except those
independent contractors whose contracts are first approved by Corporation Board of Directors.
In an emergency where repairs are immediately necessary for the preservation and safety of the
Premises, or to avoid danger to life or property, or to comply with federal, state, or local law,
such emergency repairs may be made by Contractor at Corporation's expense without prior
approval.
10.4 LANDSCAPING
As part of it's maintenance responsibilities, Contractor shall perform all landscaping
about the Premises, including but not limited to; mowing of grass, watering, sprinkler system
repair, fertilization of lawn and foliage, tree and plant pruning, removal and replacement.
Section 11 RELATIONSHIP OF CONTRACTOR TO CORPORATION
The relationship of the parties pursuant to this Agreement shall be that of Principal and
Independent Contractor, except that as to those authorized actions taken by Contractor on behalf
of Park Vista pursuant to the terms of this Agreement, Contractor shall be acting as Agent for
Corporation. Nothing in this Agreement shall be otherwise construed as creating a partnership,
joint venture, or any other relationship between the parties to this Agreement. Contractor shall
bear the responsibility, loss and damage arising out of or connected with the hiring and/or
supervision of its employees and operation of the Premises. The employees and contractors of
Contractor during the period of this Agreement are not and shall not be considered to be the
direct employee of Park Vista or Corporation. Neither party shall have the power to bind or
obligate the other, except as expressly set forth in this Agreement, except that both parties are
authorized to act with such additional authority and power as may be necessary to carry out the
spirit and intent of this Agreement.
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Section 12 SAVE HARMLESS
Contractor represents it is skilled in the calling necessary to perform the services and
duties agreed to hereunder by Contractor, and Corporation relies upon the skills and knowledge
of Contractor. Contractor shall perform such services and duties consistent with the standards
generally recognized as being employed by professionals performing similar service in the State
of California.
Contractor is an independent contractor and shall have no authority to bind Corporation
nor to create or incur any obligation on behalf of or liability against Corporation, whether by
contract or otherwise, unless such authority is expressly conferred under this agreement or is
otherwise expressly conferred in writing by Corporation. Corporation, its elected and appointed
officials, officers, agents, employees and volunteers (individually and collectively,
"Indemnitees ") shall have no liability to Contractor or to any other person for, and Contractor
shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all
liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies,
costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements
(collectively "Claims "), which the Indemnitees may suffer or incur or to which the Indemnitees
may become subject by reason of or arising out of any injury to or death of any person(s),
damage to property, loss of use of property, economic loss or otherwise occurring as a result of
or allegedly caused by the performance or failure to perform by Contractor of Contractor's
services under this agreement or the negligent or willful acts or omissions of Contractor, its
agents, officers, directors or employees, in performing any of the services under this agreement.
If any action or proceeding is brought against the Indemnitees by reason of any of the
matters. against which Contractor has agreed to indemnify the Indemnitees as above provided,
Contractor, upon notice from the Corporation, shall defend the Indemnitees at Contractor's
expense by counsel acceptable to the Corporation. The Indemnitees need not have first paid any
of the matters as to which the Indemnitees are entitled to indemnity in order to be so
indemnified. The insurance required to be maintained by Contractor under paragraph 13 shall
ensure Contractor's obligations under this paragraph, but the limits of such insurance shall not
limit the liability of Contractor hereunder. The provisions of this paragraph shall survive the
expiration or earlier termination of this agreement.
The Contractor's indemnification does not extend to claims occurring as a result of the
Corporation's active negligent or willful acts or omissions.
LAX2:182476.2
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0 077
Section 13 LIABILITY INSURANCE
13.1 PARK VISTA LIABILITY INSURANCE
Corporation shall obtain and keep in force and effect, adequate insurance against physical
damage (e.g., fire with extended coverage endorsement, boiler and machinery, etc.) and against
liability for loss, damage, or injury to property or persons which might arise out of the
occupancy, management, operation, or maintenance of the Premises. The amounts and types of
insurance shall be acceptable to both parties and any deductible required under such insurance
policies shall be at Corporation's expense. Contractor and the City of El Segundo shall be
covered as an additional insured on all liability insurance maintained with respect to the
Premises. Liability insurance shall be adequate to protect the interests of both Corporation and
Contractor. Corporation agrees to furnish Contractor with two (2) copies of insurance
endorsements, certificates or duplicate copies of such policies evidencing such coverage within
60 days of the effective date of this Agreement. Said policies shall provide that notice of default
or cancellation shall be sent to both parties and shall require a minimum of 30 days' written
notice before any cancellation of/or changes to said policies.
13.2 CONTRACTOR LIABILITY INSURANCE
(a) Contractor will maintain on behalf of Corporation and at the expense of Contractor, the
following insurance policies:
1. Fire coverage shall be for full replacement value of the facility.
2. Earthquake coverage shall be for the full replacement value of the facility.
3. General Liability coverage in an amount not less than $1,000,000 per occurrence
and $2,000,000 annual aggregate. Coverage shall be at least as broad as ISO Commercial
General Liability Coverage Form CG 0001.
4. Umbrella Liability coverage in an amount of not less than $1,000,000 single limit
and $2,000,000 annual aggregate.
5. Directors & Officers Liability (Professional Liability) in an amount of not less
than $1,000,000 aggregate inclusive of defense expenses.
(b) In addition to the above coverage, Contractor shall maintain at its own expense the
following insurance coverage:
1. Fidelity bond covering all employees of Contractor who handle funds, including
all such employees assigned to Park Vista,
LAX2:182476.2
-11-
2. General Liability coverage in an amount not less than $1,000,000 per occurrence
and $2,000,000 annual aggregate. Coverage shall be at least as broad as ISO Commercial
General Liability Coverage Form CG 0001.
3. Workers' Compensation coverage shall be required by the State of California
covering Bodily Injury in an amount not less than $1,000,000 for each employee assigned under
this Agreement. Employers' liability of $1,000,000 per occurrence for bodily injury or disease.
4. Employers Automobile Non Ownership Liability coverage in an amount of not
less than $1,000,000 covering all employees assigned to Corporation who use their personal
automobiles for Corporation business. Coverage shall be at least as broad as ISO Business Auto
Form CG 0009 Non -Owned Autos.
(c) The following parties shall be added by endorsement as insured parties: The City of El
Segundo, its employees, agents, officers, councilpersons, appointed and elected officials as well
as The El Segundo Senior Citizen Housing Corporation, its Board, its employees, agents,
officers, directors, and appointed officials.
(d) All of the above policies must be written by an insurance company licensed to do
business in California with a "Best Rating" of not less than A -XII.
Section 14 CONTRACTOR'S COMPENSATION AND EXPENSES
As compensation for the services provided by Contractor under this Agreement (and
exclusive of reimbursement of expenses to which Contractor may be entitled hereunder), Park
Vista stall pay Contractor as follows:
14.1 FEE FOR MANAGEMENT SERVICES
For its proper performance of all the services as set forth herein, Contractor shall be paid
the fee of $ per month ($
this Agreement.
14.2 FOR APARTMENT LEASING
None. Included in 15.1.
LAX2:182476.2
annually), each year thereafter during the term of
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0 �ryn
Section 15 REPRESENTATIONS
Corporation represents and warrants: That Corporation has full power and authority to
enter this Agreement; that there are no written or oral agreements affecting the Premises other
than tenant leases, copies of which have been furnished to Contractor; that there are no recorded
easements, restrictions, reservations, or rights of way which adversely affect the use of the
Premises for the purposes intended under this Agreement; that to the best of Corporation's
knowledge, the property is zoned for the intended use; that all leasing and other permits for the
operation of the Premises have been secured and are current; that the building and its
construction and operation do not violate any applicable statutes, laws, ordinances, rules,
regulations, orders, or the like (including, but not limited to, those pertaining to hazardous or
toxic substances); that the building does not contain any asbestos, urea, formaldehyde, radon, or
other toxic or hazardous substance; and that no unsafe condition exists. Notwithstanding the
foregoing, in entering into this contract, Corporation has materially relied upon the
representations, inducements and promises set forth in the "
PROPOSAL FOR MANAGEMENT SERVICES" and the enclosures thereto submitted by
Section 16 STRUCTURAL CHANGES
Corporation expressly withholds from Contractor any power or authority to make any
structural changes in any building, or to make any other major alterations or additions in or to
and such building or to any equipment in any such building, or to incur any expense chargeable
to Park Vista other than expenses related to exercising the express powers vested in Contractor
through this Agreement, without the prior written consent of the Corporation Board of Directors.
However, such emergency repairs as may be required because of danger to life or property, or
which are immediately necessary for the preservation and safety of the Premises or the safety of
the tenants and occupants thereof, or required to avoid the suspension of any necessary service to
the Premises, or to comply with any applicable federal, state, or local laws, regulations, or
ordinances, shall be authorized pursuant to the appropriate paragraphs of this Agreement, and
Contractor shall notify Corporation accordingly.
Section 17 BUILDING COMPLIANCE
Subject to those requirements set forth herein, Contractor assumes no liability, and is
given no responsibility for compliance of the Premises, or any equipment therein, with the
requirements of any building code, statute, ordinance, law, or regulation of any governmental
body or of any public authority or official thereof having jurisdiction thereof, except to notify
Corporation promptly or to forward to Corporation promptly,. any complaints, warnings, notices,
or summonses received by Contractor relating to such matters. Corporation represents that to the
best of its knowledge the Premises and all such equipment comply with all such requirements.
LAX2:182476.2
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0 0��'
Section 18 TERMINATION
18.1 TERMINATION BY EITHER PARTY
This Agreement may be terminated-by Corporation, with or without cause, upon 60 days
written notice to Contractor. This Agreement shall also terminate, unless renewed by mutual
consent of the parties hereto, at the end of the initial three (3) year Agreement term.
18.2 TERMINATION FOR CAUSE
Notwithstanding the foregoing, the Agreement shall terminate and all obligations of the
parties hereunder shall cease (except as to those liabilities and/or obligations which have accrued
or arisen prior to such termination according to the terms of this Agreement, upon the occurrence
of any of the following events:
(a) BREACH OF AGREEMENT - Thirty (30) days after the receipt of notice by
either party to the other specifying in detail a material breach of this Agreement, if such breach
has not been cured within said thirty (30) day period; or if such breach is of a nature that it
cannot be cured within said thirty (30) day period but can be cured within a reasonable time
thereafter, if efforts to cure such breach have not commenced and/or such efforts are not
proceeding and being continued diligently both during and after such thirty (30) day period prior
to the breach being cured. HOWEVER, the breach of any obligation of either party hereunder to
pay any monies to the other party under the terms of this Agreement shall be deemed to be
curable within thirty (30) days.
(b) INADEQUATE INSURANCE - If Contractor or Corporation deems that the
liability insurance obtained by the other as required by the terms hereof, is not reasonably
satisfactory to protect its interest under this Agreement. If Corporation and/or Contractor cannot
agree as to adequate insurance, either party shall have the right to cancel this Agreement upon the
service of 60 day written notice to the other.
(c) EXCESSIVE DAMAGE - Upon the destruction of, substantial damage to, or loss
of the Premises by force majeure, eminent domain or such other cause, in any case making it
impossible or impracticable to continue operation of the Premises.
(d) FAILURE TO ACT, ETC. - In the event any insurance required of Corporation or
Contractor is not maintained or it is alleged or charged that the Premises, or any portion thereof,
or any act or failure to act by Corporation or Contractor, with respect to the Premises, fails to
comply with any law or regulation, or any order or ruling of any public authority, and that the
action or position of either party hereto or their representatives, with respect thereto, may result
in damage or liability to either party, or disciplinary proceeding with respect to Contractor's
LAX2:182476.2
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0 08
license. Such termination shall not release the indemnities of the parties to one another as set
forth herein.
18.3 CORPORATION RESPONSIBLE FOR PAYMENTS
Upon termination of or withdrawal from this Agreement, Corporation shall assume the
obligations and responsibilities of any contract or the payment of any outstanding bill properly
undertaken by Contractor under this Agreement for and on behalf Park Vista. Contractor shall
deliver to Corporation, within ten (10) days after the termination of this Agreement: all monies
due Park Vista in addition to tenant security deposits being held by Contractor with respect to the
Premises; a final accounting reflecting the balance of income and expenses with respect to the
Premises as of the date of termination; all records, contracts, leases, receipts for deposits, and
other papers and/or documents which pertain to the Premises.
Section 19 INDEMNIFICATION SURVIVES TERMINATION
All representations and warranties of the parties contained herein shall survive the
termination of the Agreement. All provisions of the Agreement that require the parties to insure,
indemnify or hold harmless one another shall survive any termination; and if Contractor,
Corporation or Corporation Board of Directors becomes involved in any proceeding or litigation
by reason of the matters contained in this Agreement, such provisions shall apply as if this
Agreement were still in effect.
Section 20 HEADINGS AND ATTACHMENTS
All headings and subheadings employed within this Agreement and in the accompanying
List of Provisions are inserted only for convenience and ease of reference and are not to be
considered in the construction or interpretation of any provision of this Agreement. However,
Corporation's request for proposal is incorporated herein by this reference except as to those
matters that have been altered or specifically deleted by the terms of this Agreement.
Section 21 FORCE MAJEURE
Any delays in the performance of any obligation of either of the parties hereto under the
terms of this Agreement shall be excused to the extent that such delays are caused by wars,
national emergencies, natural disasters, strikes, utility failures, governmental regulations, riots,
adverse weather, and other similar causes not within the control of Agent, and any time periods
required for performance shall be extended accordingly.
LAX2:182476.2
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Section 22 COMPLETE AGREEMENT
This Agreement shall constitute the entire agreement between Corporation and Contractor
with respect to the management and, operation of the Premises and supersedes and replaces any
and all previous management agreements entered into the parties relating to the Premises covered
by this Agreement. No change to this Agreement shall be valid unless made by supplemental
written agreement executed and approved by Corporation, the El Segundo City Council and
Contractor in writing. Each party to this Agreement hereby acknowledges and agrees that the
other party has made no warranties, representations, covenants, or agreements, express or
implied, to such party, other than those expressly set forth herein, and that each party, in entering
into and executing the Agreement, has relied upon no warranties, representations, covenants, or
agreements, express or implied, to such party, other than those expressly set forth herein.
Section 23 RIGHTS CUMULATIVE; NO WAIVER
No right or remedy herein conferred on or reserved to either of the parties to this
Agreement is intended to be exclusive of any other right or remedy, and each and every right and
remedy shall be cumulative and in addition to any other right or remedy given under this
Agreement or now or hereafter legally existing upon the occurrence of an event of default under
this Agreement. The failure of either party to this Agreement to insist at any time upon the strict
observance or performance of any of the provisions of the Agreement, or to exercise any right or
remedy as provided in this Agreement, shall not impair any such right or remedy or be construed
as a waiver or relinquishment of such right or remedy with respect to subsequent defaults. Every
right and remedy given by this Agreement to the parties to it may be exercised from time to time
and as often as may be deemed expedient by those parties.
Section 24 APPLICABLE LAW AND PARTIAL INVALIDITY
The execution, interpretation, and performance of this Agreement shall in all respects be
controlled and governed by the laws of the State of California. If any part of this Agreement
shall be declared invalid or unenforceable, then the Agreement shall remain in full force and
effect exclusive of such unenforceable provision.
Section 25 NOTICES
Any notices, demands, consents, and reports necessary or provided for under this
Agreement shall be in writing and shall be addressed as follows, or at such other address as
Corporation and Contractor individually may hereafter specify in writing:
LAX2:182476.2
-16-
0 lu0
Park Vista Board of Directors
C/o
1210 E. Mariposa Ave.
El Segundo, CA 90245 -
Such Notice or other communication may he mailed by United States registered or certified mail,
return receipt requested, postage prepaid, and may be deposited in a U.S. Post Office or a
depository for the receipt of mail regularly maintained by the Post Office. Such notices,
demands consents and reports may also be delivered by hand or by any other accepted method or
means permitted by law. For purposes of the Agreement, notices shall be deemed to have been
"given" or "delivered' upon personal delivery thereof or three business days after having been
deposited in the U.S. mails as provided herein.
Section 26 AGREEMENT BINDING UPON SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the parties hereto and their respective personal
representatives, heirs, administrators, executors, successors, administrators, trustees and assigns.
IN WITNESS WHEREOF, the parties hereto have affixed their respective signatures this
_ day of , 199_.
EL SEGUNDO SENIOR CITIZENS
HOUSING CORPORATION aka
PARK VISTA
LAX2:182476.2
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/25/97 THROUGH 12109197
Date
Payee
Amount
Description
11/25/97
Healthcomp
1,860.00
Weekly eligible claims
11/26/97
Emp. Dev. Dept.
27184.31
State Payroll Taxes P/R # 11
11/26/97
IRS
139,370.80
Federal Payroll Taxes P/R # 11
12/3/97
Healthcomp
520.00
Weekly eligible claims
12/3/97
Federal Reserve
400.00
Employee Bonds P/R # 11
Total by Wire:
169,335.11
DATE OF RATIFICATION: 12/16197
TOTAL PAYMENTS BY WIRE: 169,335.11
Certified as to the accuracy of the wire transfers by :
a
City Treasurer L--
Finance Director ,.° /mac -� Y.'• "c='�
�►i��
r
City Manager
Date
Date `� f
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
0 086
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award of contract for the trenchless rehabilitation of a 12" sewer main in easement west of Main Street
between Oak Avenue and Maple Avenue (contract amount = $44,850.00).
RECOMMENDED COUNCIL ACTION:
1. Award contract to Insituform Southwest, Inc., in the amount of $44,850.00.
2. Authorize the Mayor to execute the standard Public Works Construction Agreement after approval
as to form by the City Attorney.
INTRODUCTION AND BACKGROUND:
The City Council on October 21, 1997, adopted plans and specifications for the trenchless rehabilitation of
a 12" City sewer main in an easement within private properties. Staff had recommended installation of a
lining material inside the sewer main without excavation rather than repairing the main by the more
conventional method of accessing the main by excavating within private properties.
DISCUSSION:
On November 25, 1997, the City Clerk received and opened the following sole bid:
Insituform Southwest Inc. $44,850.00
Engineer's Estimate $47,500.00
Only one (1) bid was received since installation of sewer lining material without excavation is very
specialized and the number of contractors experienced in this method of sewer rehabilitation is limited. This
contractor is experienced in trenchless sewer repair and has satisfactorily completed several similar sewer
lining projects in the City.
Staff recommends award of contract to Insituform Southwest, Inc., in the amount of $44,850.00.
ATTACHED SUPPORTING DOCUMENTS:
Location map.
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project(Account Budget:
Project/Account Balance:
Account Number.
Project Phase:
Appropriation Required:
No
Yes
$44,850.00
$175,000-00
$171,000.000 Date: 10/3/97
301 -400- 8204 -8317
Award of contract
No
r) Q
PW- DEC16.02 (Monday 12/8/97 10:00 AM)
12" SEWS
IL
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12- SEWER TO BE REHABILITATED
PRIVATE PROPERTY
1
15' SEWER EASEMENT
PUMP PLANT N0. 12
6" SEWER 12" SEWER
OAK AVENUE ,
-- i
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: December 16, 1997
AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Adopt plans and specifications for construction of a roller hockey rink in Recreation Park (estimated cost
$83,000.00).
RECOMMENDED COUNCIL ACTION:
1. Adopt master plan for the roller hockey rink.
2. Authorize staff to advertise Phase I of the plan for receipt of construction bids.
INTRODUCTION AND BACKGROUND:
The adopted 1996 -97 Capital Improvement Program includes $75,000.00 for construction of a roller hockey
rink in Recreation Park. On January 7, 1997, the City Council authorized staff to retain Purkiss -Rose
Architects at a cost of 7,500.00 to develop a master plan for the hockey rink. Pursuant to discussions with
the El Segundo In -Line Hockey Association and the City Recreation and Parks Department the architect
has developed a master plan for the facility. The master plan has been reviewed and approved by the City
Recreation and Parks Commission.
DISCUSSION:
For construction bidding purposes, the master plan has been divided into the following two (2) phases
based on cost estimates provided by the architect.
(continued on next page......)
ATTACHED SUPPORTING DOCUMENTS:
Reduced master plan drawing.
FISCAL IMPACT:
Operating Budget: No
Capital Improvement Budget: Yes
Amount Requested: $83,000-00
Project/Account Budget: $75,000.0
Project/Account Balance: $67,500.0 Date: 12 -1 -97
Account Number. 301 -400- 8202 -8388
Pict phase: Adoption of plans and specifications
Appropriation Required: Not at this time
Page 1 of 2
PW- DEC16.03 (Monday 12/8/97 10:00 AM)
DISCUSSION: (continued)
Phase I (to be included in the bid package)
70' - 8" x 170' - 8" concrete hockey rink: $83,000.00
(Scope of work includes demolition of existing two (2) volleyball courts,
grading, relocation of existing landscaping and irrigation systems, concrete
footing around rink perimeter, and does not include relocation of the
existing baseball batting cages. It is our understanding that these cages
will be relocated by the In -Line Hockey Association).
Note: The funds remaining in the project budget are $67,500.00. It may
be possible that Phase I can be constructed within this amount
if favorable bids are received. Staff recommends advertising the
project for Phase I and after bid opening, staff will report the
bid results with a recommendation to the City Council for the
scope of work to be awarded for construction.
Phase II (for future implementation predicated upon availability of funds)
1. Concrete walk around rink with retaining wall at south embankment $27,500.00
2. 12' height and 42" height chainlink fence $15,000.00
3. 4- players benches $2,000.00
4. 2- bleachers (50 seats each) 6,000.00
5. Border patrol (dasher boards) $40,000.00
6. Rink surface coating $5,000.00
Both Phases I and II do not include installation of new lighting for the rink. The In -Line Hockey Association
has indicated that the existing volleyball court lighting is adequate for night use of the rink. Any necessary
adjustments to the existing lighting will be provided by the Recreation and Parks Department.
Staff recommends City Council adoption of the master plan and authorization for staff to advertise the
Phase I of the project for receipt of construction bids.
0 089
Page 2 of 2
PW- DEC16.03 (Wednesday 12/10/97 9:30 AM)
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
One year lease agreement between the City of El Segundo and Eaton Corporation to lease a portion of City
property at 630 South Douglas Street. (Annual revenue of $15,108.00).
Ell: 1 COUNCIL ACTION:
Approve the lease agreement and authorize the Mayor to execute the agreement on behalf of the City.
INTRODUCTION AND BACKGROUND:
The City owns a 1.73 acre parcel of land located on the east side of Douglas Street, south of Alaska Avenue,
which was acquired by the City for extending Douglas Street. Since 1994, approximately 13,360 square feet
of this property has been leased to Eaton Corporation for parking, under an agreement which expires on
December 31, 1997.
Eaton Corporation has requested the City to grant a new one (1) year lease of the same property for the period
January 1, 1998 to December 31, 1998.
DISCUSSION:
The existing lease agreement provides for Eaton Corporation to pay the City an annual rent of $14,880.00. This
rent was based on a 1994 appraisal by the Los Angeles County Department of Public Works and annually
adjusted in accordance with the change in the Consumer Price Index. Staff is recommending granting the
lease requested by Eaton at a revised rent of $15,108.00 based on the 1.5% annual increase in the Consumer
Price Index for the Los Angeles area. Eaton has agreed to the revised annual rent.
The City Attorney has reviewed the attached lease agreement and has approved it as to form. The language
in the proposed agreement is identical to the language in the current agreement with the exception of the lease
period and the monthly rent.
ATTACHED SUPPORTING DOCUMENTS:
Proposed City of El Segundo - Eaton Corporation lease agreement.
FISCAL IMPACT: Annual revenue of $15,108.00
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number:
Project Phase:
ADDrocriation Required:
Date:
PW- DEC16.01 (Monday 12/8/97 10:00 AM)
CITY OF EL SEGUNDO
EATON CORPORATION
LEASE AGREEMENT
THIS LEASE, made this 16th day of December, 1997, by and between the
CITY OF EL SEGUNDO, CALIFORNIA, a municipal corporation (hereinafter referred to
as "LESSOR "), and EATON CORPORATION (hereafter referred to as "LESSEE "):
WITNESSETH:
1. LESSOR does hereby lease to LESSEE and LESSEE does hereby
take from LESSOR certain premises located in the City of El Segundo, County of Los
Angeles, State of California, consisting of approximately thirteen thousand three hundred
and sixty (13,360) square feet being a portion of Lot 22, Tract No. 26557 as shown on
map recorded in Book 675, Page 97, in the Office of the County Recorder of the County
of Los Angeles, State of California, described as shown on attached Exhibit "A ".
2. The term of this Lease shall be for the period, commencing January
1, 1998, and ending December 31, 1998. At the expiration of the term, or upon any
earlier termination of this Lease, LESSEE will quit surrender the premises herein leased,
and the parties shall have no further rights or obligations as to each other with respect
to said Lease.
3. For the period commencing January 1, 1998 and ending December
31, 1998, LESSEE shall pay as rent for said premises, the sum of Fifteen Thousand One
Hundred and Eight Dollars ($15,108.00) in lawful money of the United States, payable at
the rate of $1,259.00 monthly, payable in advance, on the first business day of each and
WAGREMNTSTATON.98 (IMM7) 1
0 092
every month to LESSOR at 350 Main Street, El Segundo, California 90245, unless
otherwise directed in writing by LESSOR.
4. In the event of LESSEE holding over after the expiration of the term
hereof, thereafter the tenancy shall be from month to month in the absence of a written
agreement to the contrary.
5. LESSEE acknowledges that it has received a copy of the conditions
enumerated in that certain deed dated January 11, 1968, by which LESSOR acquired title
to the property that is the subject of this Lease, and LESSEE agrees to comply with each
and every condition so imposed in said deed during its tenancy on the above - described
property.
6. LESSEE agrees that access to the leased premises will be only from
Douglas Street. LESSOR and LESSEE agree that the intended purpose of this Lease
is to provide additional parking and to mitigate traffic congestion on Douglas Street and
Alaska Avenue. LESSEE will be permitted to use existing driveways. No new curb cuts
or ramps shall be installed by LESSEE.
7. LESSEE agrees to maintain the premises in a clean and sanitary
condition. LESSEE shall not place or construct any buildings and /or structures on the
premises.
8. LESSEE understands that LESSOR has acquired this property
primarily for the purpose of extending Douglas Street in the City of El Segundo to cross
an existing railroad track, and LESSEE agrees that, in the event LESSOR should require
the subject property for such relocation or for any other purpose solely under the
NAGREMNTSTATON.98 (124 2
0 �% 0
LESSOR'S discretion, LESSEE does hereby consent to LESSOR canceling and
terminating this Lease upon sixty (60) days written notice addressed to LESSEE.
LESSEE agrees to vacate the said premises within the above sixty (60) day period and
remove all LESSEE'S installations prior to the termination of the Lease. LESSEE may
cancel and terminate lease upon sixty (60) days written notice to the LESSOR.
9. LESSEE shall procure and keep in effect during the term hereof a
combined single limit policy of $1,000,000 for bodily injury and property damage liability.
LESSEE may self- insure any or all of the above insurance requirement. LESSEE shall
provide LESSOR with evidence of insurance or self- insurance as herein stipulated. Said
insurance shall provide for LESSOR, its officers, agents; and employees to be additional
insured but only in respect to the Leased Premises. LESSEE shall provide LESSOR with
(30) days' notice of any material change or cancellation of said insurance coverage, by
registered mail.
10. LESSEE shall not have the right to sublet or assign the whole or any
part of said premises; provided, however, that LESSEE may do so with the written
consent of LESSOR. Any such subletting or assignment shall not relieve LESSEE of any
liability or obligation under this Lease.
11. Any notice from LESSOR to LESSEE shall be deemed
duly served if mailed by certified mail, return receipt requested, addressed to LESSEE
at:
Eaton Corporation
Eaton Center
Cleveland, OH 44114 -2584
Attention: Real Estate Department
N:WGREMNTS\EATON.98 (9/25/97) 3
0 0 9 1
Any notice from LESSEE to LESSOR shall be deemed duly served if mailed by certified
mail, return receipt requested, addressed to LESSOR at the address set forth in
Paragraph 3 hereof. In each case, the customary certified mail return receipt shall be
conclusive evidence of such service. Either party may change its address to which a
notice shall be sent by giving written notice of such change to the other party as provided
herein.
12. LESSEE recognizes and understands that this Lease may create a
possessory interest subject to property taxation and that the LESSEE may be subject to
the payment of property taxes levied upon such interest.
13. The terms of this Lease shall be binding upon and for the benefit of
the parties hereto, their respective successors, representatives and assigns.
14. This lease represents the final agreement of the parties with respect
to the subject matter hereof and supersedes all prior written and oral agreements and
understandings of the parties with respect to the subject matter hereof.
N \AGREMNTS \EATON.98 (9/25/97) 4
IN WITNESS WHEREOF, this Instrument has been duly executed as of the
day and year first above written.
LESSOR: CITY OF EL SEGUNDO, CALIFORNIA
LESSEE: Eaton Corporation
BY: Director - Real Estate
Title
AMA
ATTEST:
)4-t�Av. al�-
Harold V. Abraham
Group Controller
Cindy Mortesen
City Clerk
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley
City Attorney
NAWGREMNMEATON.98 (9/25/97)
5
Sandra Jacobs, Mayor
City of El Segundo
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Award bid for Truck Mounted Articulating Overcenter Aerial Device (bucket truck) to low bidder Altec Industries,
Inc. in the amount of $102,816.93.
RECOMMENDED COUNCIL ACTION:
Authorize staff to issue a purchase order in the amount of $102,816.93 to Altec Industries, Inc.
INTRODUCTION AND BACKGROUND:
The bucket truck is used by the Parks Division to trim trees, by the Street Division to hang banners, and by the
Government Buildings Division to repair lights. At its July 16, 1996 meeting, the Council authorized staff to
prepare specifications and advertise for bids for the purchase of a new bucket truck.
DISCUSSION:
The Equipment Maintenance Division and the Parks Division evaluated several types and sizes of bucket trucks.
Upon completion of this evaluation, the Equipment Maintenance Division developed a specification, and bids
were solicited. Three companies returned bids as follows:
Altec Industries, Inc. $102,816.93
Truck Hydraulic Equipment Co., Inc. $110,271.03
Pacific Utility $116,013.69
Staff has reviewed all of the bids and recommends accepting the low bid from Altec Industries in the amount
of $102,816.93.
The funds necessary to pay for the recommended Bucket Truck are included in the adopted budget.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
ProjectlAccount Balance:
Account Number:
Project Phase:
Appropriation Required:
Equipment Replacement Fund
$102,816.93
$102,828.00
Date:
601 - 400 - 5102 -8105
Mntfc1971admin- 97\cnc12- 16.agn
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: New Business, City Manager
AGENDA DESCRIPTION: Target Industry List Modifications
RECOMMENDED COUNCIL ACTION:
Approve modifications recommended by the Economic Development Advisory Council
INTRODUCTION AND BACKGROUND: The current Target Industry list was developed as part of the Economic
Development Strategic Plan approved by the City Council in 1993. The list along with the program goals and
objectives provides the focus for the City's ongoing business retention and recruitment program.
Following earlier review by the Economic Development Advisory Council (EDAC) on October 9, 1997, the City
Council considered a revised Target Industry List on October 21, 1997. The City Council reviewed the
recommended list, suggested several modifications, and instructed staff to schedule an additional EDAC
meeting. Consequently, the EDAC met on November 12, 1997, reviewed the City Council minutes on the matter
and revised their initial recommended Target Industry List (attached).
DISCUSSION: Per City Council recommendation, the revised Target Industry List has been edited and
prioritized. The new list includes four major categories in descending order of importance: High Tech /R & D and
Light Manufacturing; Retail /Hospitality; Business, Professional and Creative Services; and Multimedia.
Subheadings (such as Auto, Food, Hotel) are listed alphabetically. Businesses types with asterisks on the Target
Industry List are to be the focus of the City's business recruitment ad campaign. For example, the copy in print
ads for the Los Angeles Business Journal will specifically reference businesses types from this list. Direct mail
(similar to the feature developed for the commercial /industrial real estate brokers this past year) will target these
businesses as well. All other types of business (not included on the list) will be recruited through other efforts
such as initial contact letters, brochures, site visits, trade shows, etc.
The businesses on the Target Industry List share a number of attributes which make them attractive to recruit to
El Segundo. First, several of the high tech businesses, such as communications /telecommunications, and
multimedia /entertainment are key emerging industries in the South Bay. They have a natural linkage with similar
businesses in neighboring cities and collectively have a tremendous amount of economic strength. Second,
several target industries have the potential to generate significant amounts of revenue to the City including auto
dealerships, general retail, restaurants, office equipment sales (computers, etc.). And thirdly, employment
growth potential is particularly high for several business types including communications /telecommunications,
multimedia, and corporate headquarters.
1r,— finnnr1 Parlp 7N
ATTACHED SUPPORTING DOCUMENTS: Target Industry List recommended by the EDAC on October 9,
1997. Revised Target Industry List recommended by the EDAC on November 12, 1997.
FISCAL IMPACT: NONE
ORIGINATED:
Jam
Date:
Y y 7
Director of Economic Development
REVIEWED BY: Date:
• A /w /0rs
101
Discussion (continued)
Within the recommended Target Industry List, it is anticipated that a certain amount of discretion will be
exercised by staff depending upon individual recruitment circumstances. For instance, while food and hotel
businesses are included on the list because they are an important component in the local economic base, it is
generally understood that it is unnecessary spend ad campaign resources toward this end. This is because these
businesses generally follow a growing employment base such as El Segundo is presently experiencing (i.e.,
Wolfgang Pucks, Cozymels, McCormick & Schmicks). In addition, certain businesses types, such as the
accounting firms, tend to follow a similar pattern because they provide administrative support to the growing
corporate office base here. Again, while these firms are critical to our business community, they will not be
aggressively recruited through the ad campaign because they will often relocate to El Segundo on their own in an
effort to expand their client base.
0 102
RECOMMENDED TARGET INDUSTRY LIST
October 9, 1997
I. Retail/Hospitality
A. Auto
B. Food
C. Hotel
D. General Retail
II. Entertainment/Multimedia
III. Business, Professional & Creative Services
A. Advertising/Marketing
B. Accounting
C. Consulting
D. Travel
E. Health
IV. High Tech/R & D and Light/Manufacturing
A. Biotechnology
B. Computer
C. Semi - Conductor
D. Aerospace
E. Communications /Telecommunications
REVISED TARGET INDUSTRY LIST
November 12, 1997
I. High Tech/R & D and Light Manufacturing
A.
Aerospace
B.
Biotechnology
C.
Computer
D.
Communications /Telecommunications
E.
Semi - Conductor
IL Retail/Hospitality
A. Auto/Dealership*
B. General Retail*
C. Hotel
D. Restaurant & Food Services
III. Business, Professional & Creative Services
A. Accounting
B. Advertising/Marketing/Design Services
C. Consulting
D. Corporate Headquarters*
E. Health Related Industries
F. Travel Related Industries
IV. Multimedia
A. Entertainment Technical & Professional Support*
B. Pre & Post Production
*Under the 1997 -98 budget, these target industries will be the focus of the
advertising campaign. All other categories will be recruited through direct
mail, site visits, and the other methods according to specific needs and
requirements of the company.
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: New Business, City Manager
AGENDA DESCRIPTION: Review of 1998 Business Recruitment Creative Units
RECOMMENDED COUNCIL ACTION: Approve business recruitment creative units proposed by Team One
Advertising
INTRODUCTION AND BACKGROUND:
On December 3, 1997, the Economic Development Advisory Council reviewed print and outdoor creative units
recently developed by Team One Advertising for the 1998 business recruitment ad campaign. The strategy,
consistent with last year, will include print ads in the Los Angeles Business Journal and outdoor boards in
locations that have previously generated a good response. In an effort to take advantage of the growing
entertainment industry in the South Bay, print ads targeting these businesses have also been developed.
DISCUSSION:
The overall theme, "A Small Town For Big Business ", will once again emphasize both the business and small
town amenities of El Segundo. Subject to City Council consensus regarding use of the creative units presented
on December 16, 1997, Team One will launch three print and three outdoor ads beginning in February/March of
1998. The outdoor boards will run for approximately three months while the print ads will appear periodically
throughout the year.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget X Capital Improv. Budget: _
Amount Requested: $0
Project Account Budget: $182,942
Project/Account Balance: $182,942
Account Number: 2401 -6201
Project Phase: N/A
Appropriation Required - Yes No x
ORIGINATED:
Director of Economic Develo
Date:
I z I ql� ?
RE41EMD BY: Date:
Axl 0/97
'. Morrison
TAKEN:
0 1 0P
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 1997
AGENDA ITEM STATEMENT AGENDA HEADING: New Business- Mayor Jacobs
AGENDA DESCRIPTION:
Request for variances from the Municipal Code.
RECOMMENDED COUNCIL ACTION:
Approve request by Mr. S. Claus for a waiver of the permits required for doing business within the City
of El Segundo as follows:
1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 20.74.040;
2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA should be
contacted);
3) Waiving of the ordinance on Animal Regulations (ESMC 8.02.010);
4) Waiving the Trespass Ordinance (ESMC 9.28.010) including 8.04. 110 dealing with trespassing
animals;
5) Granting a free business license for a non - profit organization (ESMC 5.04.050);
6) Waiving the Pooper - Scooper regulations (ESMC 9.04.040);
7) Waiving of the Noise Ordinance to permit the sound of bells (ESC 9.06.0110); and
8) Waiver of ESMC 16.04.060 (Driveway Permits Required) and 10.28.110 (Parking on Grades).
INTRODUCTION AND BACKGROUND:
DISCUSSION:
Additionally, Mr. S. Claus has been directed to the Coastal Commission for clearance over the ocean,
D.M.V. for a valid registration, Department of Health & Welfare to ensure his elves are receiving
minimum wage, and the Air Quality Management District to ensure a safe and clear sleigh ride. Should
Mr. Claus be required to obtain all of the necessary permits, he would not be able to start his business
until June 8, 1998. Since Mr. Claus has shown good faith during previous business endeavors and his
business would be welcomed by the Community as a whole, Council should waive the fees and permits
required.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project /Account Balance: Date:
Account Number:
Project Phase:
Required - Yes_ No_
ORI NATED: f Date: December 9, 1997
S dra Jacobs, MaV
ACTION TA
xmasstaf.rpt
0 1n6
CITY OF EL SEGUNDO
INTERDEPARTMENTAL CORRESPONDENCE
DATE: December 16, 1997
TO: City Staff and City Council
FROM: Mayor Sandra Jacobs
SUBJECT: Request for Variances from Municipal Code
One of my constituents has requested my assistance in obtaining a waiver of several permits
required for doing business in the City of El Segundo. I would like to ask staff and Council to
make every effort to expedite the following:
1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section
20.74.040,
2) The use of air rights and waiver of the Santa Monica Radial 160 R Procedure (FAA should
be contacted),
3) Waiving of the ordinance on Animal Regulations (ESMC 8.02.010),
4) Waiving the Trespass Ordinance (ESMC 9.28.010) including 8.04.110 dealing with
trespassing animals,
5) Granting a free business license for a non -profit organization (ESMC 5.04.050),
6) Waiving the Pooper - Scooper regulation (ESMC 9.04.040),
7) Waiving of the Noise Ordinance to permit the sound of bells (ESMC 9.06.010), and
8) Waiver of ESMC 16.04.060 (Driveway Permits Required) and 10.28.110 Parking on Grades).
Additionally, the applicant, one Mr. S. Claus, has been directed to the Coastal Commission for
clearance over the ocean, D.M.V. for a valid registration, Department of Health & Welfare to
ensure his elves are receiving minimum wage, and the Air Quality Management District to
ensure a safe and clear sleigh ride.
If Mr. Claus were required to obtain all of the necessary permits, he would not be able to start
his business until June 8, 1998.
Since Mr. Claus has shown good faith during previous business endeavors and his business
would be welcomed by the Community as a whole, I am recommending that we waive the
fees and permits required.
Approved: Not Approved:
0 107
December 16, 1997
Please be advised, the attached agenda item is an update due to El Segundo Senior
Housing Board's decision on Monday, December 15, 1997, at their Special Senior
Housing Board meeting.
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16,1997
AGENDA ITEM STATEMENT AGENDA HEADING: Boards, Committees and Commissions
AGENDA DESCRIPTION:
Community Housing Management Services (CHMS) Park Vista Management Operating Agreement Extension.
RECOMMENDED COUNCIL ACTION:
Approve and execute proposed additional addendum to the Management Operating Agreement through December
31, 1998.
INTRODUCTION AND BACKGROUND:
At a special Senior Housing Board meeting on December 15, 1997, the El Segundo Senior Housing Board reviewed
the sub - committee's RFP recommendation plan. After lengthy discussion, the Board voted to request City Council's
approval to extend CHMS' management contract at Park Vista for one year, beginning January 1, 1998 and ending
December 31, 1998. CHMS also agreed to continue it's management services, as delivered this past year, under
their proposed 1998 budget.
DISCUSSION:
City Council appointed a joint sub - committee of both City council and Senior Housing Board members to review the
proposals and the Senior Housing Board's original recommendation. The sub - committee concluded the RFP
needed to be revised and re- issued. Therefore, requiring the need to extend the management contract with the
current company, Community Housing Management Services.
On December 2, 1997, the sub - committee's recommendation was brought before the City Council. City Council
concurred with the sub - committee's recommendations.
On December 15, 1997, the sub - committee's recommendation was brought before the Senior-Housing Board.
After considerable review of various options, the Senior Housing Board voted to submit to City Council CHMS'
operating management agreement extension for one year along with CHMS' proposed 1998 budget. The decision
to revise and re -issue the RFP for Park Vista will be revisited this coming year.
CHMS is now providing services on a one year extension of the original contract granted in 1994. This request is for
an additional years extension to the original extension. CHMS agreed to provide management services for 1998,
providing City Council approves their budget proposal for 1998.
ATTACHED SUPPORTING DOCUMENTS:
1. CHMS proposed budget for 1998.
2. The second addendum to the Management Operating Agreement.
3. The first addendum to the Management Operating Agreement
4. Operating Agreement.
5. Request for Proposal
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget.
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required -Yes No __
Date: December 16, 1997
Peter Freeman, President
Senior Housing Board
ACTION TAKEN:
AIS971216.shb 12- 9- 9711:15am
N
SECOND ADDENDUM TO MANAGEMENT AGREEMENT
The El Segundo Senior Citizen Housing Corporations (hereinafter "Park Vista ") and
Community Housing Management Services (hereinafter "CHMS ", collectively the Parties ") hereby
amend the Management agreement entered into by the parties on January 1, 1998 (the "Agreement ")
as follows:
Section 1.3 of the Agreement is amended to read as follows:
1.3 TERM. This Agreement shall expire on December 31, 1998, subject to the provisions set fort h
in Section 19.1 Section 19 `Termination' infra.'
All other terms and conditions of the Agreement and any written addenda and/or amendments thereto
shall remain unchanged and in full force and effect.
EL SEGUNDO SENIOR CITIZENS
HOUSING CORPORATIONS a.k.a.
PARK VISTA
Peter Freeman, President
Date: t g I Z6 /
COMMUNITY HOUSING MANAGEMENT
SERVICES
By:
George A. Mercer, Exec. Director
Date:
ORDER OF ADJOURNMENT OF A
MEETING OF THE CITY COUNCIL, OF
THE CITY OF EL SEGUNDO, CALIFORNIA
THE EL SEGUNDO CITY COUNCIL CONVENED IN A
MEETING ON DECEMBER 16, 1997 AT THE EL
SEGUNDO CITY HALL, COUNCIL CHAMBERS, 350 MAIN
STREET EL SEGUNDO$ CALIFORNIA.
PRESENT: MAYOR JACOBS, MAYOR PROTEM
WERNICK, COUNCILMAN GORDON,
COUNCILMAN WESTON, AND
COUNCILWOMAN FRIEDKIN.
ABSENT:
MAYOR JACOBS DECLARED THE MEETING ADJOURNED TO A
MEETING ON JANUARY 3, 1998 AT 9 00 A.M., WITH THE
INTENT OF ADJOURNING THE JANUARY 39 1998 MEETING TO
JANUARY 691998 AT 5:45 P.M.
THE ABOVE IS A TRUE AND CORRECT EXCERPT OF AN ACTION
TAKEN AT THIS MEETING OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO HELD ON DECEMBER 16, 1997 .
POSTED BY:
MARLENE BAKER
EXECUTIVE ASSISTANT TO THE CITY MANAGER
CINDY MORTESEN,
CITY CLERK
CITY OF EL SEGUNDO, CALIFORNIA
POSTED TIME:
POSTED DATE:
NOTICE OF CONTINUED PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT THE CONTINUED PUBLIC
HEARING:
Environmental Assessment EA-401 and Precise Plan Amendment P.P.
96 -1 (Fourth Amendment to P.P. 12 -72) for 2041 Rosecrans Avenue and
831, 870 & 871 South Nash Street, related to the theaters and adjacent
retail /office building. The request is to allow the following: 1) Amendment
of the Precise Plan land uses to conform with the current code for the
underlying zone: the `Urban Mixed -Use South (MU -S) Zone ;" 2)
Amendment of the Precise Plan development standards to conform with
the current code for the underlying zone: the `Urban Mixed -Use South
(MU -S) Zone;" and, 3) Amendment of the Precise Plan to provide for
minor modifications to the requirements of the Precise Plan by the
Director of Planning and Building Safety. These three requests were
continued from the September 16, 1997 City Council meeting at the
request of the applicant and staff. Applicant: Continental Development
Corporation, Mr. Jerry Saunders.
IS CONTINUED TO JANUARY 20, 1998 AT 7:00 P.M.
Posted Date:
Posted Time:
Posted By:
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SW-2,6 NOV 1997
