The URL can be used to link to this page

1997 AUG 05 CC PACKETAGENDA r, EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications. Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, August 5, 1997 - 5:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE - Councilman Liam Weston ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et 5Q.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Gov't Code §54957 (Personnel); and /or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) 1. Siadek et al. V. City of El Segundo, LASC Case No. YCO25264 2. Rinebold/Hawk v. City of El Segundo, LASC Case No. YCO25220 3. Charlotte Hayes v. City of El Segundo, LASC Case No. YCO26759 4. Mosleh and Greffon v. City of El Segundo, LASC Case No. YC 025903 5. Steenson v. City of El Segundo, LAMC Case No. 96CO2127 6. Salmen v. City of El Segundo, WCAB MON1212499 0 002 08- 05- 97.5pm AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications. Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 5,1997 - 7:00 P.M. Next Resolution # 1275 Next Ordinance #4026 CALL TO ORDER INVOCATION - Ms. Tracy Granoff, Hope Chapel PLEDGE OF ALLEGIANCE - Councilman Liam Weston PRESENTATIONS ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. 0 004 Request by DESI/E1 Segundo Chamber of Commerce for: A. City approval of the use of the Civic Center and public sidewalks to display and sell Heritage Walk related items, hold a dedication ceremony, lead docent tours, stage a sidewalk chalk art contest and allow merchants to participate with special displays and welcome signs for the weekend of August 23 -24, 1997 in connection with the official opening of Heritage Walk. B. City Council to reconsider funding for steam cleaning of the sidewalks with the possibility of completing same prior to August 23 -24 1997 Recommendation - Discussion and possible action. 2. Request by William Sinko, on behalf of the El Segundo Police Officer's Association and the El Segundo Chamber of Commerce, for approval of a park and show car cruise on Main Street, called the "El Segundo Main Street Cruise" between the hours of 3:30 p.m. and 9:00 p.m. on the third Saturday of each month starting on September 20, 1997. Fiscal impact: $100.00 ter show. Recommendation - Discussion and possible action, including subjecting the event to the conditions listed on the request. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this A enda by title only. Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - Public Hearing and a Resolution of the City of El Segundo, California, finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. Recommendation - 1) Hold Public Hearing. 2) Read Resolution by title only. 3) Adopt Resolution. 2. Public Hearing on Environmental Assessment EA -394 and Precise Plan Amendment 97 -2 to allow the reconstruction of an existing Chevron Service Station at 101 South Sepulveda Boulevard to incorporate a McDonald's drive -thru restaurant, Chevron Service station, and foodmart. Applicant: Chevron Products USA Company. Recommendation - 1) Open public hearing; 2) Council discussion; 3) Reading of Resolution by title only; and, 4) By motion, adopt Resolution approving the subject project. 0 005 C. UNFINISHED BUSINESS - 1. Adopt plans and specifications for installation of playground equipment at Sycamore Park (estimated cost: $25,000). Recommendation - 1) Adopt plans and specifications 2) Authorize staff to solicit bids from qualified vendors. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - Requirements for Park Vista Management Services Request for Proposal. Recommendation - Approve request for proposal for Management Services of Park Vista Senior Citizen Housing Facility. 2. Park Vista Plaster Project. Recommendation - Approval. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrant Numbers 240044 - 240233 on Demand Register Summary Number 45 in total amount of $328,772.49. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; and emergency disbursements and /or adjustments 2. Warrant Numbers 240375- 240457 on Demand Register Summary Number 46 in total amount of $215,319.56. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; and emergency disbursements and /or adjustments 3. Warrant Numbers 240237 - 240369 on Demand Register Summary Number 01 in total amount of $683,459.02. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; and emergency disbursements and /or adjustments 0 006 4. Warrant Numbers 240371, 240461 - 240715 on Demand Register Summary Number 02 in total amount of $683.459.02. and Wire Transfers in the amount of $1,470,564.69. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 07/05/97 to 07/28/97. 5. City Council meeting .minutes of July 15, 1997. Recommendation - Approval. 6. Approval of Service Agreement with the City of Redondo Beach/South Bay Project, to provide counseling services to El Segundo youth and families between September 4, 1997 and June 30 1998 at a cost of $27,498. Recommendation - Approve Service Agreement and authorize the Mayor to sign service agreement with the City of Redondo Beach /South Bay Youth Project. 7. Request to accept a surplus military vehicle from the United States Air Force and authorize repairs, equipment and installation, in an amount not to exceed $14,500.00, from the Asset Forfeiture Account. Recommendation - Accept vehicle and authorize the Chief of Police to procure the necessary equipment and repair facility. 8. Request to approve the two lowest responsive and responsible bids for outsourcing auction services to Nationwide and Ken Porter Auction Companies. The City of Carson has acted as lead agency on behalf of ten (10) other jurisdictions for a cooperative bid on auction services. Staff is presenting this item to the City Council so that the City Council may review the attached bid summary sheet and award purchase contracts for auction services as appropriate. Recommendation - Approve the award of one -year purchase contracts to Ken Porter Auction Company and Nationwide Auction Companies for auction services as described by the City of Carson Bid Specification No. 96 -38. 9. Request to approve the lowest responsible bid submitted by Unifirst for the rental of field workers' and their supervisors' uniforms, non -slip mats, towels, and mops for a 60 month period beginning September 8, 1997. The bid also includes two (2) one year extensions if feasible. Recommendation - Award a 60 month contract to Unifirst for an amount not to exceed $95,100 for basic uniform, non -slip mat, towels, and mop rental services. The five year figure of $95,100 represents the first year contract amount ($17,206) factored with the maximum 5% annual adjustments tied to the Consumer Price Index. 0 007 t4`f) sING 10. Adopt plans and specifications for re- roofing of various City buildings (estimated cost: $90,000.0 Recommendation - 1) Adopt plans and specifications. 2) Authorize staff to advertise the project for receipt of construction bids. 11. Agreement with California Water Service Company for interconnection for Emergency Water Supply (no fiscal ynvactl Recommendation - 1) Approve the agreement. 2) Authorize the Mayor to execute the agreement. 12. ('onsideration of a nroQosal to remodel areas of fire station one Cost Not to exceed $20 000. Recommendation - Authorize staff to expend funds from Developers Fees for Fire Safety Improvement (account #702400- 8122 -8899) to remodel portions of fire station one. 13. Request that City Council temporarily increase the Fire Department's sworn complement from 54 to 55 by reinstating a Firefighter/Parannedic. Recommendation - Approve increase and authorize temporary overhire of one Firefighter. 14. Award contract to Pavement Coatings Company for the fiscal year 1996 -97 Slurry Seal Project (Contract amount $89.504.95) Recommendation - 1) Authorize an additional allocation of $7,000 from water enterprise funds remaining in the Water Main Replacement Capital Improvement Program. 2) Award contract to the lowest responsible bidder Pavement Coatings Company in the amount of $89,504.95. 3) Authorize the Mayor to execute the Standard Public Works Contract after approval as to form by the City Attorney. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS - CITY MANAGER - 1. Revenue Collection Enhancement Action Plan. Recommendation - 1) Discussion. 2) Authorize the release of an RFP for Business License Audit Services. 3) Ratify and authorize the Mayor to execute the previously approved contact with HdL Coren & Cone for Property Tax and authorize the addition of Documentary Transfer Tax Services. 4) Establish a deposit to be collected from water utility account customers, who have been temporarily disconnected for non - payment, or who have paid with non - sufficient funds (NSF) checks, or who have allowed their accounts to run delinquent three times within the past eighteen months. 2. Status Report and Action Plan for City -Wide Information Systems Capital Improvement Project ($650.000). Recommendation - Accept Presentation and Report by Consultant and direct staff to: 1) Negotiate a contract with Eden Systems, Inc. of Yakima, Washington, for Core Financial Information Systems ($350,000); 2) Negotiate a contract with Anixter, Inc. under California Multiple Awards Schedule (CMAS) cooperative agreement pricing for hardware, cabling, diagnostic tools and installation of a City Hall network connected to outlying facilities ($145,000); 3) Segregate the Internet Strategy from other technology efforts and solicit Requests for Proposal (RFP) to meet City -wide Internet Access Requirements (estimated costs TBD); and 4) Retain the services of Kerry Consulting Group to expand or further define the strategic framework for Information Technology and to perform certain contract oversight tasks pending the recruitment and selection of an Information Systems Manager (NTE $32,000). 3. Amendment to contract between the Board of Administration of the Public Employees Retirement System and the City Council of the City of El Segundo, providing Section 21574 (Fourth Level of 1959 Survivor Benefits) for local Police members as required by the El Segundo Police Officer's Association 1997 -2000 Memorandum of Understanding. Fiscal Impact: The current surplus of assets in this benefit account is projected by PERS to be sufficient to pay the employer cost for 25 years. Recommendation - 1) Read Resolution by title only. 2) Adopt Resolution. 3) Provide for first reading of the Ordinance. 4) Schedule second reading and adoption for September 2, 1997. 5) Authorize the Mayor to sign agreement pooling 1959 Survivor Benefits Assets and Liabilities. 0 010 G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman Gordon - Formation of City Council Subcommittee to investigate feasibility of alternative water purchases Recommendation - Discussion and possible action. Councilman Weston - 1. Report to City Council by Electric Energy Aggregation Subcommittee of Councilman Weston and Mayor Jacobs and possible action to retain technical support to develop aggregation plan and identify market potential Recommendation - Discussion and possible action. Councilwoman Friedkin - Parking of vehicles in front yard (lawn areal in residential zones. Recommendation - Council support in referring this matter to the Planning Commission for a recommendation back to the City Council. Mayor Pro Tem Wernick - NONE Mayor Jacobs - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. MEMORIALS CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: 0 011 Continuation of matters listed on the City Council Agenda for 5:00 p.m., August 5, 1997 under "Closed Session" (if needed). REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: Zq,7 TIME: � p . , 3S" Q., NAME: 08- 05 -97.ag 0 012 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Continued Public Hearing on the following proposed (First Quarter) amendments to the Zoning Code: 1) Sepulveda Boulevard Building Heights, 2) Drive - thru's (ZTA only, GPA to be processed with Second Quarter Items), and 3) Residential Heights; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -405A and Zone Text Amendment ZTA 97 -1 A. Applicant: City of El Segundo - Citywide Amendments. RECOMMENDED COUNCIL ACTION: 1) Hold Continued Public Hearing; 2) Discussion; 3) Reading of Ordinance by Title only; 4) Introduce Ordinance; 5) Schedule second reading and final adoption of Ordinance on August 19, 1997; 6) Other possible action /direction. INTRODUCTION AND BACKGROUND: On August 4, 1997, the City Council held a special joint City Council /Planning Commission public hearing /workshop (Continued from regular Council hearings on May 6, 20, June 3, 17, and July 1, 1997) regarding the proposed first quarter Zone Text Amendments (EA -405A, and ZTA 97 -1 A). The three remaining topics, as listed above, have been renumbered from EA -405, GPA 97 -1, ZTA 97 -1, and ZC 97 -1 which was the larger portion of the first quarter amendments approved on June 17, 1997 (Ordinance No. 1272). There are no Zone Changes or General Plan Amendments as part of these remaining topics, however the General Plan Amendment for Drive -thru restaurants is included in the Negative Declaration for this Quarter. The Council reviewed the proposed amendments and directed Staff to prepare an Ordinance for approval of two of the remaining three topics (Drive -thru Restaurants and Residential Heights) from the First Quarter Amendments package. The City Council recommend that no changes be made in the current Zoning Code regarding Sepulveda Boulevard Building Heights. (The third subject). ATTACHED SUPPORTING DOCUMENTS: Draft Ordinance No. 1275. FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: None Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No_ ORIGINATED: Date: August 5, 1997 Bret B. Ber ard, A P, Direct r of Planning and Building Safety REVIEWED BY: Date: R ACTIO �7 GPA/ZTA/ZC City Council Staff Report August 5, 1997 DISCUSSION: The following discussion provides a brief background of each of the three remaining proposed first quarter Amendments, together with a discussion and analysis of the various options which the Planning Commission and City Council discussed and the final action taken by the Council on August 4, 1997. 1. Sepulveda Heights - Revise height limits along Sepulveda corridor and east of Sepulveda Boulevard from 200 foot limits to 150 -200 feet, depending on distance of building east of Sepulveda Boulevard (ZTA). The Planning Commission and City Council reviewed the proposed revisions to the height limits east of Sepulveda Boulevard during the August 4 joint Planning Commission/City Council public hearing /workshop. At that meeting, the consensus of the Council was that there was not a sufficient urgency to warrant the height reductions that were recommended by the Planning Commission. Consequently, the Council's direction to Staff was to not modify the height limits east of Sepulveda Boulevard. Therefore, there are no proposed changes to building heights east of Sepulveda Boulevard in the attached draft Ordinance. 2. Drive- thru's - Prohibit drive -thru restaurants in the C -RS, C -2 and C -3 Zones west of Sepulveda Boulevard and require a Conditional Use Permit in other areas (ZTA). At the August 4, 1997 joint Planning Commission /City Council public hearing /workshop, the Council accepted the recommendation of the Commission to prohibit drive -thru restaurants in the C -RS, C -2 and C -3 Zones west of Sepulveda Boulevard and to continue to require a Conditional Use Permit for drive -thru restaurants in all other zones. The Council also directed staff to prohibit drive -thru restaurants the CO, SB, MM and GAC zones west of Sepulveda Boulevard in order to protect the integrity of the residential portion of the City. The Planning Commission indicated that it was their intent to prohibit drive -thru restaurants in all areas west of Sepulveda Boulevard and north of El Segundo Boulevard. In order to clarify this direction, Sections 20.31.040, 20.32.040 and 20.33.040, 20.34.040, 20.42.040, 20.43.040, and 20.44.040 have been revised to reflect this change and Sections 20.31.050, 20.32.050, 20.33.050, 20.34.050, 20.42.050, 20.43.050, and 20.44.050 - Prohibited Uses, have been added or revised in the C -RS, C -2, C -3, CO, SB, MM, and GAC Zones to specify that drive -thru restaurants are prohibited in these zones west of Sepulveda Boulevard. 3. Residential Heights - Investigate alternatives and develop new standards for measuring residential structure heights (ZTA). The consensus of the City Council, at the August 4, 1997 joint Planning Commission /City Council public hearing /workshop was to accept the recommendation of the Planning Commission to revise the method for measuring the height of residential buildings and structures. The Commission recommended revising the definition of building height, which is used for residential, as well as commercial and industrial buildings (Section 20.08.185) to retain the point at which the height is measured - namely the highest point of a flat or mansard roof or the average height of the highest gable of a pitched or hipped roof. The grade from which building height is measured has been amended to replace finished grade, as defined by the Uniform Building Code, with the existing grade at the time of original construction or finished grade, whichever is lower. The Council expressed concern that the existing building height definition would not prevent an unfair height advantage being gained by the filling of a lot to create a higher pad on which to build. The revised definition would use the lowest grade as the point -at which grade is measured and therefore discourage the filling of a lot to create a higher building pad. The Council also accepted the Commissions recommendation to revise the definition of building height to place a maximum height that the ridge of a gable, pitched, or hipped roof may extend above the height limit by 6 feet, which would still permit the use of a sloped roof on top of a two story house while ensuring adequate light and air would be available to neighboring properties. 2 GPA/ZTA/ZC City Council Staff Report August 5, 1997 An Initial Study /Negative Declaration of Environmental Impacts is required to evaluate the potential impacts which may be caused by the proposed regulations. Since a Negative Declaration requires a minimum 20 -day public notice and circulation period, based on the direction and recommendations from the Planning Commission on the General Plan and Zone Text Amendments and the Zone Map changes for EA -405 which included a review of the three topics Continued until tonight, the City proceeded with the required environmental review process for the proposed Amendments, as required by the California Environmental Quality Act (CEQA) and City Council Resolution No. 3805, after the Planning Commission adopted the Resolution with their recommendations. The Draft Initial Study / Negative Declaration of Environmental Impacts for EA -405 was circulated for the 20 day public and agency review period from April 29th to May 18th, 1997, and no comments were received on the document. Planning Staff and the City Attorney's office would recommend that the City Council adopt the Negative Declaration of Environmental Impacts, which indicates there will be no environmental impacts associated with the two approved items which make up the Continued first quarter Zone Text Amendments, (EA- 405A). p:\zoning\ea405a\ea4O5a-8.ais ORDINANCE NO. 1275 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT NO. EA -405A AND ZONE TEXT AMENDMENT ZTA 97 -1A AMENDING THE EL SEGUNDO MUNICIPAL CODE BY AMENDING VARIOUS SECTIONS OF TITLE 20 (ZONING CODE) AND ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS. PETITIONED BY THE CITY OF EL SEGUNDO. WHEREAS, on December 1, 1992, the City of El Segundo adopted a General Plan for the years 1992 -2010; and, WHEREAS, on December 1, 1992, the City of El Segundo certified an Environmental Impact Report as a complete and adequate document in accordance with the authority and criteria contained in the California Environmental Quality Act and the City of El Segundo Guidelines for the implementation of the California Environmental Quality Act and adopted a Statement of Overriding Consideration; and, WHEREAS, on November 16, 1993, the City Council did, pursuant to law, adopt a Negative Declaration of Environmental Impacts for the amendments to Title 19 (Subdivisions) and Title 20 (The Zoning Code) and a new Zoning Map, finding that there were no environmental impacts associated with the amendments that were not analyzed in the Master Environmental Impact Report certified by the City Council for the General Plan on December 1, 1992; and, WHEREAS, on November 16, 1993, the City Council did, pursuant to law, adopt Ordinance No. 1212 adopting a new Title 19 (Subdivisions) and Title 20 (The Zoning Code) and a new Zoning Map; and, WHEREAS, on November 5, 1996, the City Council considered and initiated a Quarterly Zoning Code (text and map) Amendment program similar to the Quarterly General Plan Amendment program already in place; and, WHEREAS, on December 17, 1996, the City Council approved a list of proposed future General Plan Amendments, Zone Text Amendments and Zone Changes and directed Staff and the Planning Commission to initiate processing the proposed amendments; and, WHEREAS, the City may amend all or part of an adopted General Plan to promote the public interest up to four times during any calendar year pursuant to Government Code Section 65358; and, WHEREAS, an Environmental Assessment (EA- 405A), including a Draft Initial Study and Negative Declaration of Environmental Impacts for the proposed General Plan Amendment, Subdivision Code, Zoning Code and Zoning Map revisions, has been prepared and circulated to all interested parties, Staff, and affected public agencies for review and comment in the time and manner prescribed by law; and, WHEREAS, on January 23, February 13 and 27, March 6 and 27, and August 4, 1997, the Planning Commission did conduct, pursuant to law, duly advertised public hearings on revisions to the General Plan, Subdivision Code, Zoning Code and Zoning Map, and notice was given in the time, form and manner prescribed by law; and the Planning Commission adopted Resolution No. 2390 on March 27, 1997 recommending approval of the proposed amendments; and, 1 WHEREAS, on May 6, 1997, the City Council did hold, pursuant to law, a duly advertised public hearing on revisions to the General Plan, Subdivision Code, Zoning Code and Zoning Map, and notice was given in the time, form and manner prescribed by law and the public hearing was continued until May 20, June 3, 17, July 1, and August 4 and 5, 1997; and WHEREAS, on June 17, 1997 the City Council did adopt Ordinance 1272, approving a portion of the first quarter amendments (EA -405, GPA 97 -1, ZTA 97 -1, ZC 97 -1); the remaining portion of which is addressed by EA405A and ZTA 97 -1A: and, WHEREAS, opportunity was given to all persons to present testimony or documentary evidence for or against EA -405A and ZTA 97 -1A, the revisions to the Zoning Code; and, WHEREAS, at said hearings the following facts were established: 1. The purpose of the revisions to the Zoning Code are to refine and make appropriate adjustments to the development standards and other zoning requirements in order to address concerns raised by the community about the future development of the City in furtherance of the general welfare of the City. 2. State law requires that zoning be made consistent with the General Plan. 3. The City Council reviewed proposed revisions to the height limit of buildings east of Sepulveda Boulevard and choose not to make any modifications. NOW, THEREFORE, BE IT ORDAINED that after consideration of the above facts and study of proposed Environmental Assessment EA -405A and ZTA 974A, the City Council finds as follows: 1. The proposed Zoning Code Amendments are consistent with the 1992 General Plan. The proposed Zoning Code Amendments are consistent with the existing Zoning Code. 1. The Draft Initial Study was made available to all local and affected agencies and for public review and comment in the time and manner prescribed by law. The Initial Study concluded that the proposed project will not have a significant adverse effect on the environment, and a Negative Declaration of Environmental Impact was prepared pursuant to the California Environmental Quality Act (CEQA); and 2. That when considering the whole record, there is no evidence that the project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends, because the project is in a built - out urban environment; and That the City Council directs the Director of Planning and Building Safety to file with the appropriate agencies a Certificate of Fee Exemption and de minimus finding pursuant to AB 3158 and the California Code of Regulations. Within ten (10) days of the approval of the Negative Declaration of Environmental Impacts, the applicant shall submit to the City of El Segundo a fee of $25.00 required by the County of Los Angeles for the filing of this certificate along with the required Notice of Determination. As approved in AB 3158, the statutory RI requirements of CEQA will not be met and no vesting shall occur until this condition is met and the required notices and fees are filed with the County. NOW, THEREFORE, BE IT FURTHER ORDAINED THAT the City Council hereby approves EA -405A and ZTA 974A, and adopts changes to the El Segundo Municipal Code as follows: SECTION 1. Section 20.08.185 of Chapter 20.08, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.08.185 BUILDING HEIGHT. "Building height " or "Structure height" is the vertical distance measured from all points of the highest point of a flat roof, the deck line of a mansard roof or to the average height between the plate and the ridge of gable, pitched, or hip roofs to grade directly below. The ridge of a gable, pitched, or hipped roof may extend a maximum of six (6) feet above the maximum height limit permitted in the Zone in which the building is located. Highest Point of Coping C_ L rL = Flat Roof Ridge - Average of Highest Gable Average of Highest Gable - - -�Q --- - - - - -- N Finished Grade Existing Grade 110j: Pitched or Hipped Roof 3 Building Deckline mS Mansard Roof SECTION 2. Section 20.08.435 of Chapter 20.08, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.08.435 GRADE, PRE - EXISTING GRADE, AND FINISHED GRADE. "Grade" means the elevation of the surface of the ground of a premises, pre- existing or finished, whichever is lower in elevation. "Pre- existing grade" is the ground elevation of a premises which existed prior to the original construction of the building or structure. Reference to grade on adjacent properties may be utilized to assist in establishing pre - existing grade when the presence of said grade is not readily apparent on the subject premises. "Finished grade" is the elevation that will exist when all cut, fill or improvements associated with a construction project, including but not limited to, pathways, pavements, hardscape or landscaping, are complete. SECTION 3. Section 20.31.040 of Chapter 20.3 1, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.31.040 USES SUBJECT TO A CONDITIONAL USE PERMIT. The following uses shall be allowed subject to obtaining a conditional use permit, as provided by Chapter 20.74, Variance and Conditional Use Permit: A. Churches, church schools and religious facilities; B. On -site sale and consumption of alcohol at bars; C. Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area; D. Service stations, if a 500 foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard; E. Video arcades with four or more video or arcade machines; and, F. Other similar uses as approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. SECTION 4. Section 20.31.050 shall be added to Chapter 20.31, Title 20, of the El Segundo Municipal Code to read as follows: 20.31.050 PROHIBITED USES. A. Drive -thru restaurants located west of Sepulveda Boulevard. 4 SECTION 5. Section 20.32.040 of Chapter 20.32, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.32.040 USES SUBJECT TO A CONDITIONAL USE PERMIT. The following uses shall be allowed subject to obtaining a conditional use permit, as provided by Chapter 20.74, Variance and Conditional Use Permit. A. Bed and breakfast inns; B. On -site sale and consumption of alcohol at bars; C. Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area; D. Service stations, if a 500 foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard; E. Videos arcades with four or more video or arcade machines; and, F. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. SECTION 6. Section 20.32.050 shall be added to Chapter 20.32, Title 20, of the El Segundo Municipal Code to read as follows: 20.32.050 PROHIBITED USES. A. Drive -thru restaurants located west of Sepulveda Boulevard. SECTION 7. Section 20.33.040 of Chapter 20.33, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.33.040 USES SUBJECT TO A CONDITIONAL USE PERMIT. The following uses shall be allowed subject to obtaining a conditional use permit, as provided by Chapter 20.74, Variance and Conditional Use Permit. A. Drive -thru restaurants, except properties located west of Sepulveda Boulevard where drive -thru restaurants are prohibited; B. Freight forwarding; C. Helicopter landing facilities subject to the provisions of Section 20.12.160; D. On -site sale and consumption of alcohol at bars; E. Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area; 5 F. Service stations, if a 500 foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard; G. Video arcades with four or more video or arcade machines; and, H. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. SECTION S. Section 20.33.050 shall be added to Chapter 20.33, Title 20, of the El Segundo Municipal Code to read as follows: 20.33.050 PROHIBITED USES. A. Drive -thru restaurants located west of Sepulveda Boulevard. SECTION 9. Section 20.34.040 of Chapter 20.34, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.34.040 USES SUBJECT TO A CONDITIONAL USE PERMIT. The following uses shall be allowed subject to obtaining a conditional use permit, as provided by Chapter 20.74, Variance and Conditional Use Permit: A. Drive -thru restaurants, except properties located west of Sepulveda Boulevard where drive -thru restaurants are prohibited; B. Freight forwarding; C. Helicopter landing facilities subject to the provisions of Section 20.12.160; D. On -site sale and consumption of alcohol at bars; E. Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area; F. Service stations, if a 500 foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard; G. Video arcades with four or more video or arcade machines; and, H. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. SECTION 10. Section 20.34.050 shall be added to Chapter 20.34, Title 20, of the El Segundo Municipal Code to read as follows: 20.34.050 PROHIBITED USES. A. Drive -thru restaurants located west of Sepulveda Boulevard. Di SECTION 11. Section 20.42.040 of Chapter 20.42, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.42.040 USES SUBJECT TO A CONDITIONAL USE PERMIT. The following uses shall be allowed subject to obtaining a conditional use permit, as provided by Chapter 20.74, Variance and Conditional Use Permit: A. Freight forwarding; B. Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area; C. Service stations, if a 500 foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard; and, D. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. SECTION 12. Section 20.42.050 of Chapter 20.42, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.42.050 PROHIBITED USES. A. Automobile dismantling businesses; and, B. Drive -thru restaurants located west of Sepulveda Boulevard. SECTION 13. Section 20.43.040 of Chapter 20.43, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.43.040 USES SUBJECT TO A CONDITIONAL USE PERMIT. The following uses shall be allowed subject to obtaining a conditional use permit, as provided by Chapter 20.74, Variance and Conditional Use Permit: A. Freight forwarding; B. Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area; C. Service stations, if a 500 foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard; and, D. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. 7 SECTION 14. Section 20.43.050 of Chapter 20.43, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.43.050 PROHIBITED USES. A. Automobile dismantling businesses; and, B. Drive -thru restaurants located west of Sepulveda Boulevard. SECTION 15. Section 20.44.040 of Chapter 20.44, Title 20, of the El Segundo Municipal Code is amended to read as follows: 20.44.040 USES SUBJECT TO A CONDITIONAL USE PERMIT. The following uses shall be allowed subject to obtaining a conditional use permit, as provided by Chapter 20.74, Variance and Conditional Use Permit: A. Outdoor dining, exempting outdoor dining at restaurants and drive -thru restaurants where outdoor dining comprises 20% or less of the total dining area of the restaurant or drive -thru restaurant, but not exceeding 200 square feet of floor area; B. Service stations, if a 500 foot minimum distance from any residential zoned property is provided. This distance criteria does not apply to properties east of Sepulveda Boulevard; and, C. Other similar uses approved by the Director of Planning and Building Safety, as provided by Chapter 20.72, Administrative Determinations. SECTION 16. Section 20.44.050 shall be added to Chapter 20.44, Title 20, of the El Segundo Municipal Code to read as follows: 20.44.050 PROHIBITED USES. A. Drive -thru restaurants located west of Sepulveda Boulevard. SECTION 17. This ordinance shall become effective at midnight on the thirtieth (30) day from and after the final passage and adoption hereof. SECTION 18. The City Clerk shall certify to the passage and adoption of this ordinance; shall cause the same to be entered in the book of original ordinances of said City; shall make a note of the passage and adoption thereof in the records of the meeting at which the same is passed and adopted; and shall within 15 days after the passage or adoption thereof cause the same to be published or posted in accordance with the law. D PASSED, APPROVED AND ADOPTED this _ day of , 1997. ATTESTED: Cindy Mortesen City Clerk (SEAL) APPROVED AS TO FORM: Mark D. Hensley City Attorney E Sandra Jacobs, Mayor of the City of El Segundo, California pAzoning\ea405a \ea405a.ord F15FCG�oo g i 11 July 23, 1997 To: Mayor Sandy Jacobs and City Council Members Jane Friedkin, Nancy Wernick, Liam Weston and Mike Gordon From: DESI /E1 Segundo Chamber of Commerce RE: HERITAGE DAYS - THE OFFICIAL OPENING OF HERITAGE WALK ON AUGUST 23`d AND 24`h. Please put this item on your Agenda for August 5, 1997. 1. We ask for your approval of the use of the Civic Center and public sidewalks to display and sell Heritage Walk related items, hold a dedication ceremony, lead docent tours, stage a sidewalk chalk art contest and allow merchants to participate with special displays and welcome signs for this weekend. 2. Please re- consider funding for steam cleaning of the sidewalks, with the possibility of completing this before the event. We would like to give a short presentation at the Aug. 5`h Council meeting. to better inform you and the public of this event. The attached sheet briefly lists most planned events. DESI will hold a downtown clean -up -day Aug. 17`h, 1:00pm - 4:00pm, in preparation of the opening. A docent training program is in progress for group tour leaders and on -site docents, and we encourage the community to participate in this. Starting Aug. 25`h, interested groups may book docent led tours by calling the Chamber. There will be a charge for these tours, with the money going to Heritage Walk. Merchants are being encouraged to participate by staging their own events, and to also take part in a proposed "Customer Sidewalk Chalk Art" contest. Customers would obtain chalk from a merchant and work in pre- designated spaces, and judging would be held on Sunday evening, the 24`h. A good children's activity! This celebration and opening will be fun for all ages, and we urge residents to bring their families and relatives! We would like to invite you to attend the Heritage Walk Dedication and Ribbon Cutting ceremony on Aug. 23`d, at 9:30am, in the Civic Center (coffee will served at 9:00am), and we hope you are able to enjoy other events planned for the opening days. Thank you for your consideration. Sincerely, Sally V. Mau DESI Chair (310) 376 -1754 cc:Jim Morrison Jim Hansen Linda Collins 0 013 EL SEGUNDO CHAMBER OF COMMERCE • 427 MAIN STREET • EL SEGUNDO, CALIFORNIA 90245 • (310) 322 -1220 • FAX (310) 322 -6880 CITY OF EL SEGUNDO INTER - DEPARTMENT MEMORANDUM DATE July 30, 1997 TO James Morrison, City Manager FROM Bellur Devaraj, City Engineer�C�IC,j SUBJECT City Council Meeting of August 5, 1997 Heritage Walk Opening on August 23 and 24, 1997 DESI /Chamber of Commerce has requested City Council approval to use the Civic Center area and public sidewalks on August 23 and 24, 1997 for the celebration of the opening of Heritage Walk. Staff has reviewed DESI's request and recommends the following conditions should the City Council decide to grant the request. 1. A minimum six (6) feet clear sidewalk area shall be maintained for public pedestrian use. 2. The area approved for use by the applicant shall be kept clean and free of trash, etc., at all times. 3. No amplified sound is permitted in the area approved for use by the applicant without prior approval of an amplified sound permit. 4. The applicant shall defend, indemnify and hold harmless the City and its officers, employees and agents from and against any action or claim of any type whatsoever arising from the use of the public areas. 5. No encroachment authorized by this license shall be allowed in areas required for ingress or egress by the Uniform Building Code (UBC). 6. Any sales or services of alcoholic beverages in the area approved for use by the applicant requires prior approval and a license issued by the City of El Segundo and the State Department of Alcoholic Beverage Control (ABC). 0 015 July 29, 1997 Memo (continued) 7. The applicant further agrees to insure the City against all risks of loss by reason of the approval of the applicant's request by naming the City as an additional insured on the Owner's public liability and property damage insurance policy carrying a combined minimum single limit coverage of $1,000,000 against any injury, death, or loss arising out of the improvements and encroachment. Proof of such insurance shall be provided to the City Clerk's office and must be updated annually and upon any change in the status of the insurance. II. DESI has also requested funding for steam cleaning of sidewalks. The adopted fiscal year 1996 -97 budget included a $5,000 for sidewalk cleaning intended as a one time project and not as an annual program. Currently, the adopted 1997 -98 budget does not include funds for sidewalk cleaning. If the City Council decides to approve DESI's request for sidewalk cleaning, an additional appropriation of $5,000 needs to be authorized for the fiscal year 1997 -98 operative budget. ccmaug5.bd 0 016 El Segundo Police Officers Association *FIRST IN SERVICE* 348 Main Street El Segundo, California 90245 (310) 322 -9114 Fax (310) 640 -8648 Dear Mayor Jacobs and Members of City Council. The El Segundo Police Officer's Association ( ESPOA) and El Segundo Chamber of Commerce (ESCC) would like to sponsor a park and show car event on Main Street called the "El Segundo Main Street Cruise." This joint fund raising event would provide exposure to the downtown business community and the City of El Segundo as a whole. Our main purpose for having this event is to bring in business to Main Street. We would like to hold this event on September 20th 1997, from 4:00 pm to 8:00 pm. We anticipate this event will go well and be seen as a success to all. It is the ESPOA's and ESCC's hope that this type of an event would be something which could occur monthly. Future dates and times are subject to your approval. We would ask for permission to close the 400 block of Main Street via barricades and cones, and for the permission to use the 300 block as well if needed, during the hours of 3:30 pm to 8:30 pm (actual event to run from 4:00 pm to 8:00 pm). The street would be closed to normal traffic, however there will be two lanes accessible by the Fire Department down the middle of the street as seen in the attached traffic control map. Volunteers from the ESPOA and ESCC will be directing traffic to and around the event via preplanned alternate routes. We have spoke with Sgt. Graham, head of the E.S.P.D. traffic division, concerning the impact on traffic. Sgt. Graham stated the impact would be minimal and the only notifications needed would be the M.T.A. and the businesses on Main Street. Notification to Main Street businesses has been and will continue to be made. Crowd control will be handled by these same volunteers who will be identifiable by an "EVENT STAFF" shirt. Signs reading "No Parking from 3:30 pm to 8:30 pm on 09120/97" will need to be posted prior to this event. Antiques, classic cars, hot rods, and speciality cars will be checked in by ESPOA and ESCC members. Those admitted will be allowed on the closed portion of the block to diagonally park and show. The event would be open to all spectators. No alcohol, animals, or unacceptable driving will be permitted or condoned. The ESPOA and ESCC request Council approval for the street closure, use of the city barricades, and waiving of costs under following conditions: 1) El Segundo Chamber of Commerce and the El Segundo Police Officer's Association will provide liability insurance approved by the City Attorney, to protect the City, and its agents from liability resulting from the event. 2) The ESCC and ESPOA will provide volunteers to set up and remove cones and barricades and assist in crowd control. Volunteers will post no parking signs prior to the event. 0 017 El Segundo Police Officers Association �Ict r��c *FIRST IN SERVICE* `F . 6""OO 348 Main Street El Segundo, California 90245 (310) 322 -9114 Fax (310) 640 -8648 3) Street Department costs are estimated at $100.00, based on other events * such as the soap box derby. 4) Businesses and residents in the area adjacent the event will be notified via flyer as to parking and roadway restrictions and alternate routes necessary to stage the event. We have spoken with a number of El Segundo businesses and residents concerning this event. The following businesses requested they be named as supporters. 1) Industrial Lock and Key 2) La Paz 3) Will Worthington Jewelry 4) Med -Net 5) Through the Looking Glass 6) Euro Cafe 7) Scoops 8) Taylor's Pharmacy 9) Main Street Barber Shop 10) Mary Jo's Hair 11) Split Stitch 12) Canton Low 13) Stuft Pizza 14) Alegria Studio 15) Holly- Main Liquor 16) El Segundo Camera 17) Fantastic Cafe 18) El Segundo Flower 19) Video Communications Group 20) Sally's Hair 21) Four Star Gym 22) Doggie Doolittle's Grooming 23) Main Street Cafe 24) Blue Butterfly Coffee 25) Rinaldi's Deli We request the council's support and permission to implement the plan which would benefit the EI,,Segundo community. 10 President ESCC President n Sellens Bill Mason it 1 rfl z , � cD CL! rL7: ;CL o CO) .............................. m ........................................... a -, .. .............. . ..< rl*l r" 0 Z iii -i O 0 0 0 :3 0 4 UQ O LIN 0 019. City of El Segundo INTER - DEPARTMENTAL CORRESPONDENCE To: From: Subject: Tim Grimmond, Chief of Police (though channels) Al Graham, Sergeant 46 Main Street Cruise Park and Show July 28, 1997 On September 20, 1997, The El Segundo Police Officer's Associations in conjunction with the El Segundo Chamber of Commerce are planning a Car Cruise, a car show which highlights classic and pre -1975 cars and trucks. The event will be held in the 300 and 400 block of Main Street, which will be barricaded and manned by volunteer staff. Emergency vehicles access would not be impacted as the #one traffic lanes of both north and south bound Main Street will be kept clear. EVENT MANPOWER Police: Street Department: AG /sn Attachment (1600 - 2000 Hours) Volunteer Staff $100.00 0 020 Segundo Police Officers Association rlrlRS T i'' 'I_R_ .7 {'E Ir 348 Main Street El Segundo, California 90245 (310) 322 -9114 Fax (310) 640 -8648 Dear Chief Grimmond; The El Segundo Police Officer's Association in conjunction with the El Segundo Chamber of Commerce are in the early planning stages for an event on Main Street this September 20th from 4:00pm to 8:00 pm.. What we are asking, are your comments and support in writing so that we may include them in an agenda package prior to presentation to the City Council. The event we are planning is a " Car Cruise ", a static car show highlighting classic and pre - 1975 cars and trucks. Similar events are well attended by families and car enthusiasts. Anticipated crowds for this first event would be several hundred over the four hour time frame. We propose that the 400 and possibly the 300 block of Main St. be barricaded and that the display cars park diagonally along the curb line. Emergency vehicle access and through -way would not be impacted as the # 1 traffic lanes of both north and south bound Main St. would be kept clear, and barricades would be manned at either end. The purpose of this event is two -fold, the POA believes that there would be an opportunity to raise funds for our many projects and charities, and the businesses in the area would benefit from increased patronage on a usually slow time of the day. Should this event be successful, it is our desire to hold it on a monthly basis throughout the year. Members of the Chamber and POA would staff the event, no on -duty police personnel will be require . Jo . Sellens, President ESP cc: Jim Morrison Chief Nielson Ed Schroder 0 021 14, 0q 4 400 BLK. MAIN STREET OPEN TO ALL PRE -1975, CUSTOMS, CLASSICS, STREET RODS,TRUCKS, DAILY DRIVERS, HARLEYS, ANTIQUES AND SPECIAL INTERESTS CARS. FREE TO PARTICIPANTS AND SPECTATORS. PLEASE NO ALCOHOL 0 No BURN -ouTs • No ANIMALS 9 No LOUD MUSIC 0 NO BICYCLES • RAFFLE TICKETS AVAILABLE FOR LAX Airport SPONSORED PRIZES AND A 50/50 SPLIT. IMPERIAL Hwy. IOS FRwv • T-SHIRTS AVAILABLE $ • NO TROPHIES, JUST FUN PINE AVE. y • MANY LOCAL FOOD VENDERS OPEN Z HOLLY AVE. 9 • SPONSORED BY: • EL SEGUNDO CHAMBER OF COMMERCE s A v, EL SEGUNDO BLVD. • EL SEGUNDO POA N CONSIDERATION OF INCLUSION AS A PARTICIPANT IN THIS EL SEGUNDO MAIN STREET CRUISE, THE PARTICIPANT AGREES TO INDl \I HOLD HARMLESS THE CITY OF EL SEGUNDO, E.S.RO.A., EL SEGUNDO OF COMMERCE, LOCAL BUSINESSES AND ALL VOLUNTEERN ALL LIABILITY OF LOSS THAT THE PARTICIPANT AND /OR PARTICIPANT'S GUEST, INCLUDING FAMILY AND RELATIVES, MAY SUSTAIN OR i'• RESULT OF CLAIMS, DEMANDS, COSTS OR JUDGMENTS ARISING FROM PARTICIPANT'S INVOLVEMENT IN THE EL SEGUNDO MAIN STREET ( 0 022 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business AGENDA DESCRIPTION: Public Hearing and a Resolution of the City of El Segundo, California, finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. RECOMMENDED COUNCIL ACTION: 1. Hold Public Hearing. 2. Read Resolution by title only. 3. Adopt Resolution. INTRODUCTION AND BACKGROUND: The Congestion Management Program (CMP) became effective with voter approval of Proposition 111 in June 1990. In accordance with State law, the Los Angeles County Metropolitan Transportation Authority (MTA) has adopted the CMP for Los Angeles County. Cities within the County are required to comply with the adopted CMP. The CMP requires that by September 1, 1997, local agencies submit a self - certification Resolution pursuant to holding a noticed public hearing as required by State law. DISCUSSION: See next page......... ATTACHED SUPPORTING DOCUMENTS: 1. Resolution for adoption. 2 1997 Local Implementation Report. FISCAL IMPACT: NOT APPLICABLE Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number. Project Phase: Appropriation Required: Page 1 of 2 PW- AUG5.01 (Tuesday 7/15/97 3:00 PM) 0 023 DISCUSSION: The self - certification Resolution consists of the following: A finding that the City is in conformance with the CMP. 2. Certification that the City will continue to implement the Transportation Demand Management Ordinance. (City Zoning Code, Chapter 20.55). 3. Certification that the City will continue to implement a Land Use Analysis Program. (City Council Resolution No. 3805). 4. 1997 Local Implementation Report which includes: (a) Total credits approved by the MTA for the period 1/1/90 and 5/31/96 (b) Total debits accrued as a net result of building and demolition permits issued between 6/1/96 and 5/31/97 (c) Credits for qualifying transportation strategies implemented by the City between 6/1/96 and 5/31/97 Total Positive Credit Balance as of May 31, 1997 = 10,608 - $1,235 = 1,057 = 10,430 The CMP requires that local agencies demonstrate a positive balance of CMP credits to demonstrate that the City has implemented transportation improvements to mitigate the traffic impacts due to growth. A negative balance would indicate that the local agency has failed to offset traffic impacts from development by implementation of transportation improvement strategies. MTA is required to report this non- conformance with the CMP requirement to the State Controller who is required to withhold that City's share of State Gasoline Tax allocations until that City complies with the CMP requirements. As indicated above, as of May 31, 1997, the City has a net positive credit balance in the City's favor and is therefore in conformance with the MTA's CMP requirements. After conclusion of the Public Hearing and discussion, Staff recommends City Council adoption of the Resolution. Page 2of2 0 024 PW- AUG5.01 (Tuesday 7/15/97 3:00 PM) RESOLUTION NO. A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. WHEREAS, the Los Angeles County Metropolitan Transit Authority ( "MTA "), acting as the Congestion Management Agency for Los Angeles County, adopted the 1995 Congestion Management program in November 1995; and WHEREAS, the adopted CMP requires that MTA annually determine that the County and Cities within the County are conforming to all CMP requirements; and WHEREAS, the adopted CMP requires submittal to the MTA of the CMP Local Implementation Report by September 1 of each year; and WHEREAS, the City Council held a noticed public hearing on August 5, 1997. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City has taken all of the following actions, and that the City is in conformance with all applicable requirements of the 1995 CMP. By June 15, of odd - numbered years, the City will conduct annual traffic counts and calculated levels of service for selected arterial intersections, consistent with the requirements identified in the CMP Highway and Roadway System Chapter. The City has locally adopted and continues to implement a transportation demand management ordinance, consistent with the minimum requirements identified in the CMP Transportation Demand Management Chapter. The City has locally adopted and continues to implement a land use analysis program, consistent with the minimum requirements identified in the CMP Land Use Analysis Program Chapter. The City has adopted a Local Implementation Report, attached hereto and made a part hereof, consistent with the requirements identified in the CMP. This report balances traffic congestion impacts due to growth within the City with transportation improvements, and demonstrates that the City is meeting its responsibilities under the County -wide Deficiency Plan. Page 1 of 2 0 025 SECTION 2. CERTIFICATION. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said City; shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted; and shall forward a copy of this Resolution to the Los Angeles County Metropolitan Transportation Authority. PASSED, APPROVED AND ADOPTED this 5th day of August, 1997. ATTESTED: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: Mark C. Hensley City Attorney Sandra Jacobs, Mayor of the City of El Segundo, California Attachment: Local Implementation Report Page 2 of 2 N:\RESO'S \CMP.RSO (Tuesday 6/24/97 10:00 am) 0 026 CITY OF EL SEGUNDO 1997 CMP Local Implementation Report Contact: Paul Garry, Assistant Planner Phone Number: (310) 322 -4670 CONGESTION MANAGEMENT PROGRAM FOR LOS ANGELES COUNTY Report Period: JUNE 1, 1996 - MAY 31, 1997 Date Prepared: 15- Jul -97 SECTION I - NEW DEVELOPMENT ACTIVITY REPORT -.- DEVELOPMENT RESIDENTIAL DEVELOPMENT ACTIVITY 1997 DEFICIENCY PLAN STATUS SUMMARY 1. Total Current Congestion Mitigation Goal [from Section 1] .... ........... (1,235) 2. Transportation Improvements Credit Claims [from Section 11] ............... 1,057 Subtotal Current Credit (Goal) ..................... (178) 3. Carryover Credit from Last Year's (1996) Local Implementation Report ...................... 10,608 Net Deficiency Plan Credit Balance: ............... 10,430 SECTION I - NEW DEVELOPMENT ACTIVITY REPORT -.- DEVELOPMENT RESIDENTIAL DEVELOPMENT ACTIVITY Category Dwelling Units Debit Value Subtotal Single Family Residential 5 x 6.80 - -34 Multi-Famlly Residential 0 x 4.76 - 0 Group Ouarters 0 x 1.98 - 0 COMMERCIAL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Debit Value Subtotal Commercial less than 300,000 s .ft. 1.44 x 22.23 - -32 Commercial (300,000 s .ft. or more 0 x 17.80 - 0 Freestandina Eating & Drinking 6.21 x 66.99 - -416 NON - RETAIL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Debit Value Subtotal Lodging 52.91 x 7.21 - -381 Industrial 115.08 x 6.08 - -700 Office less than 50,000 s .ft. 6.48 x 16.16 - -105 Office (50,000-299,999 s .ft. 0 x 10.50 - 0 Office (300,000 s .ft. or more 01 x 7.35 - 0 Medical 01 x 16.90 - 0 Government 01 x 20.95 - 0 Institutional /Educational 1.221 x 7.68 - 0 OTHER DEVELOPMENT ACTIVITY Description Attach additional sheets If necessary) Daily Trips Debit Value Subtotal ENTER IF APPLICABLE 0 x 0.71 - 0 ENTER IF APPLICABLE 0 x 0.71 - 0 Subtotal ew Development Activity Adiustments (Optional) - Complete Part 2 - 433 Total Current Congestion Mitigation Goal Points - -1235 N: \TRO- CMP\CMP \CMPLR97.WB1 0 027 Page 1 CITY OF EL SEGUNDO Report Period: JUNE 1, 1996 - MAY 31, 1997 1997 CMP Local Implementation Report Date Prepared: 15- Jul -97 SECTION I - NEW DEVELOPMENT ACTIVITY REPORT (Continued) .,. DEVELOPMENT ADJUSTMENTS IMPORTANT: Adjustments may be claimed only for 1) development permits that were both issued and revoked, expired or withdrawn during the reporting period, and 2 demolition of any structure within the reporting eriod. RESIDENTIAL DEVELOPMENT ADJUSTMENTS Category Dwelling Units Adjustment Value Subtotal Single Family Residential 4 x 6.80 - 27 Multi-Family Residential 0 x 4.76 - 0 Group Quarters x 1.98 - 0 COMMERCIAL DEVELOPMENT ACTIVITY Category 1000 Gross S uare Feet Adjustment Value Subtotal Commercial less than 300,000 s .ft. 0 x 22.23 - 0 Commercial (300,000 s .ft. or more 0 x 17.80 - 0 Freestanding Eating & Drinking 0 x 66.99 - 0 NON - RETAIL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Adjustment Value Subtotal Lodaina 3.65 x 7.21 - 26 Industrial 57.86 x 6.08 - 352 Office less than 50,000 s .ft. 0 x 16.16 - 0 Office (50,000-299,999 s .ft. 2.34 x 10.50 - 25 Office (300,000 s .ft. or more 0 x 7.35 - 0 Medical 0 x 16.90 - 0 Government 0 x 20.95 - 0 Institutional/Educational 0.45 x 7.68 - 3 OTHER DEVELOPMENT ADJUSTMENTS Description Attach add'I sheets If necessary) Daily Trips Impact Value Subtotal ENTER HERE IF APPLICABLE 0 x 0.71 - 0 ENTER HERE IF APPLICABLE 0 x 0.71 - 0 Total Mitigation Goal Adjustments Points - 433 SECTION I - NEW DEVELOPMENT ACTIVITY REPORT (Continued) (NOT INCLUDED IN NEW DEVELOPMENT Low/Very Low Income Housing High Density Residential near Rail Stations Mixed Use Developments near Rail Stations Development Agreements entered into Prior to July 10, 1989 Reconstruction or replacement of buildings damaged due to "calamity' Reconstruction of Buildings damaged in Jan 1994 Earthquake N:\TRO-CMP\CMP\CMPLR97.WB1 0 Dwelling Units 0 Dwelling Units Gross Square Feet Dwelling 0 Dwelling Units Gross Square Feet 0 Dwelling 0 Dwelling Units Gross Square Feet 0 Dwelling 0 Dwelling Units 01 0 Dwelling Gross Square Feet Dwelling Units 0 028 Page 2 CITY OF EL SEGUNDO 1997 CMP Local Implementation Report Exempted Development Definitions: Report Period: JUNE 1, 1996 - MAY 31, 1997 Date Prepared: 15-Jul-97 1. Low/Very Low Income Housing: as defined by the California Department of Housing and Community Development as follows: Low - Income: equal to or less than 80% of the median income, with adjustments for family size. Very Low - Income: equal to or less than 50% of the median income, with adjustments for family size. 2. High Density Residential Near Rail Stations: development located within 1/4 mile of a fixed rail passenger station and that is equal to or greater than 120 percent of the maximum residential density allowed under the local general plan and zoning ordinance. 3. Mixed Uses Near Rail Stations: mixed use development located within 1/4 mile of a fixed rail passenger station, if more than half of the land area, or floor area, of the mixed use development is used for high density residential housing. 4. Development Agreements: projects that entered into a development agreement (as specified under Section 65864 of the California Government Code) with a local jurisdiction prior to July 10, 1989. 5. January 1994 Earthquake Reconstruction: until June 1, 1997, buildings and structures damaged or destroyed in Los Angeles County as a result of the Northridge Earthquake. 6. Any project of a federal, state or county agency that is exempt from local jurisdiction zoning regulations and where the local jurisdiction is precluded from exercising any approval/disapproval authority. These locally precluded projects do not have to be reported in the LIR. 7. Reconstruction or replacement of any residential or non - residential structure which is damaged or destroyed, to the extent of not more than 50% of its reasonable value, by fire, flood, earthquake or other similar calamity. SECTION II - TRANSPORTATION IMPROVEMENT CREDIT CLAIMS otai Number of Projects: 4 Total Credit Points : 1057 Enter the Followina Information for each oroiect/oroaram: 1 306.0 Strategy Name L1. Prolect Scope Proj. CMP Project Description & Reference Documentation No. Strategy 57 1 We I n/a 1 100% 3 1 NO 1 100% 5 6 7 8 9 108 10b 11 12 the intersection Douglas Street/Atwood Way. EIR completed & funding ranted Credit Project Expect. Project Local Current Credt'd Mile- Net Factor Value Compl. Cost in Participation Mile- in 1994 stone Current -2-.'U 111cycle tans or path I I I routpm-ile Date 10009 New Class II bicycle lane on Douglas Street El Segundo Boulevard stone LIR? Factor Value 1 306.0 ZIP1137DIR-0-r-dinance I 188.3411000qsf Non - Residential building permits issued, as reported in Section 1 0.3 57 1 We I n/a 1 100% 3 1 NO 1 100% 57 ran rail station L_ 450 1 boarding Construction of new commuter station for Metro Green Line (Del Norte Station) at the intersection Douglas Street/Atwood Way. EIR completed & funding ranted 7.9 35551 1998 1 $14,056 1 27% 1 1 1 NO 20% 194.814 Freeway ramp addition or modification 11 ram Addition of on -ramp between Nash and Douglas Streets to eastbound 1 -105 freeway and associated Nash Street - Dou las Street one-wax couplet 1150 11501 19961 $3,475 1 14%1 3 1 N01 100-/61 165.6 -2-.'U 111cycle tans or path I I I routpm-ile New Class II bicycle lane on Douglas Street El Segundo Boulevard and Imperial Hf hwa . 700 7001 1996 $2 1 100%1 3 1 N01 100% 700 5 301.0 Formal Trip Reduction Pgm for Small Employers 1 2.711100 em EA -350. Compliance with Local TSM program (Chapter 20.56 of ESMC) for redevelo ed multi - tenant retail/office building Resolution 3917 . 36.3 98 1 1996 Unknown 1000/6 1 2 1 YES 1 60% 1 58.8 5. n rmal Garpool anpoo rogram L 0.8 1 IOU em . EA -350. Compliance with local TDM requirement beyond CMP requirement for a 18 new screen movie theater complex Resolution 3917). 28 22 1 1996 Unknown 100% 1 2 1 YES 1 60% 13.2 310.0 re rent a Parking for es are Vehicles 1 2.711100 em . EA -350. Compliance with Local TSM program (Chapter 20.56 of ESMC) for redevelo ed multi- tenant retail /office building Resolution 3917). 3.8 1 11 1 1996 Unknown 100% 1 2 1 YES 1 60% 6.6 N: \TRO- CMP \CMP \CMPLR97.WB1 0 029 Page 3 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business- Public Hearing AGENDA DESCRIPTION: Public Hearing on Environmental Assessment EA -394 and Precise Plan Amendment 97 -2 to allow the reconstruction of an existing Chevron Service Station at 101 South Sepulveda Boulevard to incorporate a McDonald's drive -thru restaurant, Chevron Service station, and foodmart. Applicant: Chevron Products USA Company. RECOMMENDED COUNCIL ACTION: 1) Open public hearing; 2) Council discussion; 3) Reading of Resolution by title only; and, 4) By motion, Adopt Resolution approving the subject project. INTRODUCTION AND BACKGROUND: On August 8, 1996, the Planning Division received an (incomplete) application from Chevron Products USA Company requesting approval to redevelop the 1.27 acre service station portion of the Chevron Oil Refinery at 101 South Sepulveda Boulevard which currently consists of a 14 fueling position service station and four -bay automobile repair center. The application was deemed complete on July 3, 1997. The proposal includes: 1) the demolition of the existing structures and the construction of a 3,341.5 square foot McDonald's drive -thru restaurant with a indoor seating capacity of 100; 2) a 1,795.5 Chevron foodmart within the (aforementioned) restaurant building; and, 3) the construction of a new Chevron service station with 12 fueling positions, and no automobile service repair bays. DISCUSSION: On July 24, 1997, the Planning Commission conducted a Public Hearing, reviewed the facts and required findings related to the Amendment to the Precise Plan, and Adopted Resolution No. 2397, recommending approval of the project to the City Council. The project, as an amendment to a previously approved Precise Plan, requires subsequent City Council approval. A complete project description, analysis, and background information, including the (draft) Planning Commission Resolution and the Revised Initial Study /Mitigated Negative Declaration, are contained in the Planning Commission Staff Report and its attachments, which were previously distributed to the City Council on July 24, 1997. (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: 1. (adopted) Planning Commission Resolution No. 2397. 2. (draft) Planning Commission Minutes; July 24, 1997. 3. (draft) City Council Resolution No. FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: None. Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Re uired - Yes_ No_ ORIGINATED: Date: 25 July 1997 I Bret B. 54ard, AIC Dir ctor of lannfina and Building Safety REVIEW Tly: Date: KEN: ea394.ais 0 030 EA -394, PP 97 -2 City Council Staff Report August 5, 1997 DISCUSSION (cont): At the July 24, 1997, Planning Commission Public hearing, the Commission raised several concerns about the proposed project with respect to signage, landscaping, security, hours of operation, and circulation. While the Commission did not recommend specific modifications to the project to address the issue of the lack of trees in the required street side yard setbacks, some concern was raised that the 28 foot tall poles signs which are proposed on the El Segundo Boulevard and Sepulveda Boulevard street frontages would precluded the addition of more trees. The applicant did agree to re- examine the design of the pole sign on El Segundo Boulevard in order to possibly provide for additional trees in the setback area, indicating that he could report to the City Council the outcome of this review. The Zoning Code requires that 7 shade trees be provided along El Segundo Boulevard and 11 trees be provided along Sepulveda Boulevard. The applicant is currently proposing 4 trees along El Segundo Boulevard and 5 trees along Sepulveda Boulevard, with the other tree being placed elsewhere on the property. The Commission also commented on the security features which were recommended by the Police Department. They expressed concerns that the Police Department's request of features such as: "CALL OUT " only public telephones, bullet- resistant glass on the cashier enclosure and drive -thru windows, and see - through trash enclosure doors is indicative of a project which might create security problems. The (draft) City Council Resolution does contain a Condition of Approval (Condition No. 6) which requires the submittal of a Security Plan which must be approved by the Police Chief. Related to this, was the concern whether or not the proposed 24 -hour operation of the drive -thru portion of the McDonald's restaurant could pose increased public safety issues during the late night hours. However, the Commission did not recommend imposing any additional conditions to address these concerns. The Commission did recommend that Condition No. 10 of the (draft) Resolution which requires 6 month and 12 month review of the traffic impacts of the project be amended to include reporting of any accidents or vehicular conflicts related to the fuel delivery operations and /or any other circulation problems. Due to the location of the underground fuel storage tanks in a relatively narrow portion of the property, the Commission was concerned that when a fuel delivery truck is parked in the adjacent loading area to service the underground tanks, vehicles might not easily be able to move from the north side of the property to the south side. In order to ensure the applicant is monitoring this potential conflict, the reporting requirement as stated above was added to the conditions of approval. K, 0 031 RESOLUTION NO. 2397 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF EL SEGUNDO, CALIFORNIA, RECOMMENDING APPROVAL OF PRECISE PLAN AMENDMENT 97 -2 TO AMEND PRECISE PLAN 8, CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR ENVIRONMENTAL ASSESSMENT EA -394 AND ADOPTION OF A MITIGATION MONITORING PROGRAM, TO ALLOW A McDONALD'S DRIVE -THRU RESTAURANT, A REBUILT CHEVRON SERVICE STATION AND A FOODMART AT 101 SOUTH SEPULVEDA BOULEVARD. PETITIONED BY CHEVRON USA PRODUCTS COMPANY. WHEREAS, an application has been received from Chevron USA Products Company, requesting approval of an Environmental Assessment and an Amendment to a Precise Plan to allow the development of a McDonald's drive -thru restaurant, a Chevron Service station with 12 fueling positions, and a Chevron foodmart on 1.27 acres located at 101 South Sepulveda Boulevard in the Heavy Industrial (M -2) Zone; and WHEREAS, an Environmental Assessment (EA -394), including a Draft Initial Study and Mitigated Negative Declaration of Environmental Impacts for the proposed use, has been prepared and circulated to all interested parties, staff, and affected public agencies for review and comment in the time and manner prescribed by law; and WHEREAS, the Planning Commission has reviewed the application and supporting evidence with the authority and criteria contained in the California Environmental Quality Act, State CEQA Guidelines and the City of El Segundo Guidelines for the Implementation of the California Environmental Quality Act (Resolution No. 3805); and WHEREAS, a Traffic Impact Study was conducted to evaluate all transportation and circulation impacts associated with the project and submitted with the application; and WHEREAS, a Parking Demand Analysis was conducted to evaluate all parking impacts associated with the project and submitted with the application; and WHEREAS, an Air Quality Assessment was conducted to estimate the air pollution emissions which will be generated by the project to evaluate any potential air quality impacts associated with the construction and operation of the facility and submitted with the application; and WHEREAS, a Fiscal Impact Analysis to evaluate the project costs versus project revenues and the project's impact on City services was conducted by City Staff, and WHEREAS, and Environmental Site Investigation was submitted by the applicant, which examined potential subsurface soil contamination on the property; and WHEREAS, on July 24, 1997, the Planning Commission did hold, pursuant to law, a duly advertised public hearing on such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the public hearing was given in the time, form and manner prescribed by law; and 0 032 WHEREAS, opportunity was given to all persons present to speak for or against the findings of Environmental Assessment EA -394 and Precise Plan Amendment 97 -2; and WHEREAS, at said hearing the following facts were established: 1. The applicant is proposing to construct a new 3,341 square foot McDonald's drive -thru restaurant, a 1,795.5 square foot Chevron Foodmart, and Chevron Service Station with 12 fueling positions at 101 South Sepulveda Boulevard. No outdoor dining or alcohol sales are proposed. The restaurant is proposed to operate from 5:00 am to 12:00 am (midnight) Sunday through Thursday and 5:00 am to 1:00 am on Friday and Saturday. The drive -thru is proposed to operate twenty -four (24) hours a day, seven (7) days a week. While there are three windows deigned to allow "face -to -face" ordering payment and pick -up, ordering will usually take place from menu board/speaker box located west side of the building with the drive -thru queue on the west and south side, and pick -up window on the south side of the building. The building is one story and 22 feet maximum in height. 2. The lot currently has a Chevron Service Station with 14 fueling positions, a four -bay automobile service center, and a 240 square foot cashier kiosk. The existing structures will be demolished. 3. Access to the site would be provided by two existing driveways on Sepulveda Boulevard, one existing driveway on El Segundo Boulevard and one new 37 foot wide driveway on Sepulveda Boulevard. Additionally, a 30 foot wide existing driveway on El Segundo Boulevard closest to Sepulveda Boulevard would be eliminated. A 13 foot wide by 50 foot long loading zone is proposed on the east side of the building and 45 total parking spaces would be provided, including 43 standard spaces and 2 handicapped spaces. 4. No new fences or walls are proposed; the existing 6 foot high chain link fence on the south and west sides of the property are proposed to remain. The total site landscaping would be approximately 11,110 square feet in area, covering 20% of the total site. 5. A total of sixty (60) to seventy (70) employees would occupy the site; with a total of ten (10) to twenty (20) employees per shift. 6. The proposed FAR would be 0.09, well below the 0.6 FAR limit. All development standards required by the Heavy Industrial (M -2) Zone would be met with the exception of the width of the new parking lot driveway, the number of parking spaces provided, and the number of trees in the Vehicular Use Area and street side setbacks. The proposed development is on a 1.27 acre portion of a larger 625.24 acre section of the Chevron Oil Refinery. The property would be leased to the operators of the McDonald's/Chevron. No division of land is proposed or required by the Subdivision Map Act. 7. The surrounding area to the west and south is developed as the Chevron Oil Refinery, with an employee park and a fitness center adjacent to the project. A landscape strip approximately five (5) feet to nine (9) feet in width would then separate the project parking lot from adjacent portions of the Chevron Oil Refinery. To the east is a single -story commercial shopping center across Sepulveda Boulevard, and there is a vacant three story office, research and development building across El Segundo Boulevard to the north. To the northeast are the 22 story Pacific Corporate Towers, containing 1,683,056 square feet of office uses. The properties to the north across El Segundo Boulevard are zoned Medium Manufacturing (MM), Public Facilities (PF), and 2 0 033 General Commercial (C -3), to the south and west is zoned Heavy Industrial (M -2), to the east across Sepulveda Boulevard is zoned Open Space (OS), Parking (P), and General Commercial (C -3), and to the northeast across El Segundo and Sepulveda Boulevards is zoned Corporate Office (CO). 8. The project site is located within the southwest portion of the City of El Segundo, approximately one mile west of the San Diego (I -405) Freeway and two miles south of the Glenn Anderson (I- 105) Freeway and Los Angeles International Airport (LAX). The Metro Green Line Light Rail and the closest station at El Segundo Boulevard and Nash Street is located approximately one - half mile to the east of the project site. 9. The existing buildings, uses and development standards were approved under a Precise Plan (PP -8) in 1971, later renumbered as Precise Plan 71 -12 and 71 -13 for the redevelopment of an older service station and the construction of a training center adjacent to the service station. The training center building is currently used as a fitness center by Chevron employees and is located directly west of the proposed parking lot at the south end of the project. 10. The proposed project is subject to the California Environmental Quality Act (CEQA). In accordance with State guidelines and local requirements, a Draft Initial Study and Mitigated Negative Declaration was prepared and circulated for interdepartmental and affected agency review. No significant adverse impacts were identified which could not be mitigated to an insignificant level, including impacts to traffic/circulation, risk of upset, air quality and public services. 11. The Fiscal Impact Analysis, utilizing the City's Fiscal Impact Model, indicates that the project will generate a fiscal surplus for the City of approximately $375,400 during its first five years, after consideration of City service costs. NOW, THEREFORE, BE IT RESOLVED that after considering the above facts and study of proposed Environmental Assessment EA -394 and Precise Plan Amendment 97 -2, the Planning Commission makes the following findings and recommends the City Council approve an amendment to Precise Plan 8 and certify the Mitigated Negative Declaration of Environmental Impacts: 1. The Draft Initial Study was made available to all local and affected agencies and for public review and comment in the time and manner prescribed by law. The Initial Study concluded that the proposed project will not have a significant, adverse effect on the environment, and a Mitigated Negative Declaration of Environmental Impact will be prepared pursuant to the California Environmental Quality Act (CEQA); and 2. That when considering the whole record, there is no evidence that the project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends, because the project is in a built -out urban environment; and 3. That the Planning Commission thereby recommends that the City Council authorize and direct the Director of Planning and Building Safety to file with the appropriate agencies a Certificate of Fee Exemption and de minimus finding pursuant to AB 3158 and the California Code of Regulations. Within ten (10) days of the approval of the Mitigated Negative Declaration of 3 0 034 Environmental Impacts, the applicant shall submit to the City of El Segundo a fee of $25.00 required by the County of Los Angeles for the filing of this certificate along with the required Notice of Determination. As approved in AB 3158, the statutory requirements of CEQA will not be met and no vesting shall occur until this condition is met and the required notices and fees are filed with the County. 1. That the proposed location of the project is in accord with the purposes of the zone in which the site is located. The proposed project is consistent with the intent of the Heavy Industrial (M -2) Zone which refining, construction yards, factories, and heavy manufacturing uses. The proposed project adds restaurants with drive -thru operations, and retail sales to the permitted uses stated in Precise Plan 8 (PP 71 -12 & 71 -13). 2. Precise Plan 8 (PP 71 -12 & 71 -13), which established the design of the existing facilities and the placement of essential related facilities such as parking, traffic circulation, and loading, is not significantly altered by the proposed amendment. The traffic will still access the site from three of the four original locations with an additional driveway at the south end of the project site. 3. The amendment to allow the proposed restaurant and foodmart to provide 45 parking spaces instead of 51 parking spaces as required by the current Zoning code, based on the submitted Parking Demand Analysis, the amendment to allow the placement of 6 trees in the 36,218 square foot Vehicular Use Area (VUA) instead of the 12 trees required by the Zoning Code, the amendment to provide 4 and 5 trees in the El Segundo Boulevard and Sepulveda Boulevard street side setbacks, respectively, instead of 7 and 11 trees in the respective setbacks, and the amendment to allow the new driveway to exceed the required 30 foot maximum width by 7 feet are consistent with the purposes of a Precise Plan which, like a Specific Plan or a Planned Residential Development, provides the flexibility to allow for deviation from specific site development standards to achieve the overall design for the site. That the proposed use is consistent with the following General Plan Economic Development objectives and policies: ED 1 -1.1, ED 1 -2.1, ED 1 -2.2, and ED 1 -2.3, which relate to prioritizing economic development, diversification of an economic base, expanding the retail and commercial base, targeting industries that balance economic development and quality of life goals, and balancing development with resource and infrastructure capacity. 2. That the proposed use is consistent with the following General Plan Land Use Goals, Policies and Objectives: LU 1 -5.6, LU 1 -5.7, LU 3 -2.3, LU 4 -1, LU 4 -1.1, LU 4 -1.2, LU 4 -1.4, LU 7 -1.2 and LU 7 -2.3. These issues relate to providing a stable tax base, providing landscaping, providing high quality retail facilities in proximity to employment centers, insuring seismic safety, providing good accessibility to transportation routes, encouraging alternative transportation modes, and requiring adequate public facilities and underground utilities. 3. The proposed use is consistent with the following General Plan Goals, Policies and Objectives related to circulation: C -1, C 1 -2, C 1 -1.8, C 1 -1.13, C 1 -1.15, C 1 -1.16, C 2 -1, C 2 -1.6, C 2 -2.2, C 3 -1.1, C 3 -1.2, C 3 -1.5, C 3 -1.7, C 3 -2.1, and C 4 -1.2. These issues identify the need for full examination the providing for the present and future circulation needs of the City, 4 0 035 implementation of Master Plan roadway improvements, evaluation of project impacts, protecting right -of -way to accommodate future growth, upgrading substandard streets, provide a safe and convenient pedestrian circulation system, encouraging facilities designed for easy pedestrian access, bicycle facilities, full mitigation of all project- related circulation impacts, requiring developers to pay for mitigation measures, integration of transportation with land uses and surrounding environments, adequate pedestrian and bicycle access, adequate parking, evaluation of project impacts on CMP routes, and evaluation of circulation system impacts. 4. The proposed use is consistent with the following General Plan Goals, Policies and Objectives related to air quality: AQ 6 -1.1, AQ 10 -1, AQ 10 -1.2, and AQ 10 -1.3, which relate to truck delivery schedules, paving parking lots, encouraging energy conservation features in the design of new projects, and requiring conformance with the SCAQMD PM10 standards. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Planning Commission hereby recommends to the City Council approval of Environmental Assessment EA -394 and to Precise Plan Amendment 97 -2 subject to the following conditions and mitigation measures: Prior to approval of the building plans, the applicant shall develop plans which indicate that the project is in substantial conformance with plans approved and on file with the Department of Planning and Building Safety. Any subsequent modification to the project as approved shall be referred to the Director of Planning and Building Safety for a determination regarding the need for Planning Commission review of the proposed modification. 2. Prior to issuance of a Certificate of Occupancy, the applicant shall pay a one -time library services mitigation fee of $0.03 per gross square foot of building floor area for each building. 3. Prior to issuance of a Certificate of Occupancy, the applicant shall pay a one -time Fire Services Mitigation Fee of $0.14 per gross square foot of building floor area for each building. 4. Prior to issuance of a Certificate of Occupancy, the applicant shall pay a one -time Police Services Mitigation Fee of $0.11 per gross square foot of building floor area for each building. 5. Prior to issuance of a Certificate of Occupancy, the applicant shall pay a Traffic Impact Mitigation Fee, pursuant to City Council Resolution No. 3969, to the Department of Public Works,. 6. Prior to approval of the building plans, the applicant shall submit a Security Plan, including a complete exterior lighting plan, to the Police Department for review and approval. The security measures shall be installed prior to issuance of a Certificate of Occupancy or implemented prior to operation, as appropriate. 7. A Landscaping and Irrigation Plan shall be submitted by the applicant to the Directors of Planning and Building Safety and Recreation and Parks and the Police Chief prior to approval of the building plans. All landscaped areas shall be provided with a permanent automatic watering or irrigation system and shall be permanently maintained in a neat and clean manner. The Landscape Plans shall be revised to include 1 shade tree for every 6,036.33 square feet of Vehicular Use Area (VUA). A minimum of 4 shade trees must be located along the El Segundo Boulevard street frontage and 5 shade trees must be located along the Sepulveda Boulevard street frontage. The applicant, if feasible, shall incorporate provisions for the use of reclaimed 5 0 036 water in the Landscaping and Irrigation Plan. The Plan shall be reviewed and approved by the Director of Planning and Building Safety and Director of Recreation and Parks and installed per the approved plans by the applicant prior to the issuance of a Certificate of Occupancy. 8. Prior to the issuance of a Certificate of Occupancy, the applicant shall submit a Master Sign Plan to ensure compatibility with the surrounding area and the aesthetic objectives of the General Plan, as well as to ensure that signs do not impede traffic or pedestrian safety. The Master Sign Plan shall be subject to the approval of the Director of Planning and Building Safety and all signs shall be installed per the approved plan prior to issuance of a Certificate of Occupancy. 9. The applicant shall submit a Circulation Plan, prior to approval of the building plans, to be reviewed and approved by the Directors of Public Works and Planning and Building Safety which contains, but is not limited to, the following provisions: A. The eastern most driveway on the El Segundo Boulevard side of the property shall be removed and replaced with,sidewalk, curb and gutter; B. Signs which limit left -turn ingress to the project from westbound El Segundo Boulevard and left -turn egress onto westbound El Segundo Boulevard from the existing driveway at the west end of the site shall be prohibited from 6:00 a.m. to 6:00 p.m. Monday through Friday, excluding Holidays shall be installed; C. The area in front of the drive -thru, within the 25 foot wide drive aisle, shall be striped and labeled as "keep clear" to prevent vehicles from blocking the area which could create a traffic safety hazard; and, D. Caltrans approval for all work to be performed in the Sepulveda Boulevard (State Route 1) right -of -way. All required Circulation Plan elements shall be installed prior to issuance of a Certificate of Occupancy. 10. A circulation and traffic review will be required a minimum of six (6) months to a maximum of twelve (12) months after the issuance of the Certificate of Occupancy for the site. The definition of a "review" involves the preparation of a study for the actual operating restaurant, foodmart, and service station identical to that performed for the development of the site. Additionally, the review shall include reporting of any accidents or other vehicular conflicts related to the fuel delivery operations and/or any other on -site circulation problems. The findings shall be submitted to the Departments of Planning and Building Safety, Public Works, Police and Fire for review and approval. If necessary, the drive -thru and other operations will be modified to maintain clear circulation and access at all times or other mitigation that the City deems appropriate will be required. 11. During construction, the entire project site shall be enclosed by a six -foot high chain link fence. Gates for site fencing shall be located at driveways and shall not open over sidewalk/public right - of -way. A fencing plan shall be submitted by the applicant and reviewed and approved by the Director of Planning and Building safety prior to installation. 6 0 037 12. All work within the City public right -of -way shall be in accordance with the latest edition of the Standard Specifications for Public Works Construction and City of El Segundo Standard Specifications. No work shall be performed in the public right -of -way without first obtaining a Public Works permit. 13. Prior to approval of the building plans, plans shall indicate that all existing and proposed utilities shall be placed underground to the satisfaction of the City Engineer. The applicant shall assume the costs for the relocation of all utilities, including but not limited to, light poles, electrical vaults, and fire hydrants which are affected by the proposed project. 14. Encroachment permits must be obtained from the Engineering Division Public Works Department for demolition haul -off. Permit must be obtained at the same time the permit for demolition is issued. An encroachment permit for grading is also required when import or export of dirt exceeds fifty (50) cubic yards. Demolition and grading may be listed on one encroachment permit. 15. If new sewer laterals are required and constructed in the public right -of -way they shall be a minimum of six (6) inches inside diameter. Material shall be "vitreous clay pipe ". Each lateral shall have a six (6) inch clean -out brought to grade at the property line and securely capped. A B9 size box shall be placed around the C.O. for protection. The box shall have a cover emblazoned with the word "sewer ". If in a traffic area, cover shall be traffic approved. All planned sewer connections shall be checked for elevation prior to starting construction. Existing sewer laterals shall be plugged at the sewer mainline and capped at the property line. Existing six (6) inch wyes may be reused if approved by the Director of Public Works. 16. No material storage is allowed in the public right -of -way except by permit issued by the Engineering Division of the Public Works Department. If material storage is allowed in the public right -of -way it shall be confined to parkway areas and street parking areas, as long as safe and adequate pedestrian and vehicular passage is maintained at all times. Storage beyond these areas in the public right -of -way requires prior approval of the Public Works Department and shall be limited to a maximum period of 24 hours. 17. Prior to Certificate of Occupancy, new curbs, sidewalk, driveway approaches, wheelchair ramps and A.C. pavement, including alleys, shall be constructed/reconstructed as required by the Director of Public Works. Existing driveways and other concrete work not to be incorporated into the construction shall be removed and replaced with standard curb and sidewalk. 18. The applicant shall submit the appropriate documentation to show conformance with or exemption from the state Water Quality Control Board's National Pollution Discharge Elimination System (NPDES) Permit for construction related stormwater run-off to the Director of Public Works prior to the approval of the building plans. 19. The applicant shall develop the property pursuant to applicable provisions of the City's Water Conservation Ordinance. 20. The removal and relocation of any underground storage tanks (UST's) shall be required to comply with all applicable State and Federal requirements for UST's, which will include additional soil sampling around the existing tanks and associated piping to the dispensing islands. If additional soil contamination is discovered, remediation may be required. 7 i 1 21. Should any previously un- recorded archeological or cultural resources be encountered during construction of the project, all work will be stopped and the Department of Planning and Building Safety will be notified immediately. At the owner's expense a qualified archeologist will be consulted to determine the potential significance of the find, and his findings shall be submitted to the Director of Planning and Building Safety prior to the commencement of work 22. During construction dust control measures shall be required in accordance with the City's Dust Control Ordinance. Grading will be discontinued during first -stage smog alerts and suspended during periods of high wind (i.e. over 15 miles per hour). All hauling trucks shall have loads covered or wetted and loaded below the sideboards to minimize dust. 23. The proposed restaurant and foodmart shall be allowed to have a minimum of 45 parking spaces, based on a total floor area of 5,137 square feet. 24. The proposed driveway at the south end of the proposed parking lot shall be a maximum width of 37 feet. 25. The applicant shall indemnify, defend, protect, and hold harmless the City, its elected and appointed officials, officers, agents and employees from and against any and all claims, actions, causes of action, proceedings or suits which challenge or attack the validity of the City's approval of Environmental Assessment EA -394 and Precise Plan Amendment 97 -2. and Building Safety, and Secretary of the Planning Commission of the City of El Segundo, California Crowley -Aye Boulgarides - Abstain Palmer -Aye Wycoff - Aye PASSED, APPROVED AND ADOPTED this 2 th day of July, 1997. Brian Crow ey, Chai a of the Planning Commission of the City of El Segundo, California EA394.res 8 0 039 EA -394 Chairman Crowley presented New Business EA -394, Precise Plan PPA 97 -2 Amendment 97 -2, Address: 101 S. Sepulveda Boulevard, Applicant: Chevron USA Products Company. Director Bernard stated the Commission received a late written communication from the El Segundo Chamber of Commerce supporting the Chevron Products/McDonald's Drive -Thru Restaurant. Mr. Garry presented the Staff Report as outlined in the Agenda Packet. Commissioner Wycoff asked about the landscaping and the trees. There weren't enough trees to comply with Code along the street frontages. Were the absence of trees there made up for in other areas on the project? Mr. Garry stated yes. The Code currently doesn't specifically require trees on the interior side yard setbacks. This project does include a number of trees and the total number of trees required in the Vehicular Use Area and the streetside setback would be 30 trees, and the project does provide 30 trees overall, so there are approximately 15 trees in the west and south side setbacks. So there are as many trees as the Code requires; they are just not all placed where the Code would dictate. The driveways may preclude the additions of more trees. There are a couple of pole signs shown on the plans that may have had some bearing on where they placed trees. The landscaping section of the Code requires three different areas of landscaping for new development and trees in certain of those landscape areas; the first of which is the setbacks. Every setback is required to be landscaped. In addition to that, for every 25 feet of street frontage in the setback, there is supposed to be one shade tree. Doing the calculations for the linear footage of the two street frontages, it worked out that there should be 18 trees. The next requirement is for landscaping within the Vehicular Use Area which is mostly the paved portions where vehicles will drive that are not located in the side setbacks or not the building itself. There has to be 5% of the Vehicular Use Area landscaped, and the application does meet that criteria. In addition to that, the Code requires that there be one tree for every 3,000 square feet of Vehicular Use Area, also within that area. So 12 trees would be required in the Vehicular Use Area and 6 at this time are now proposed. Typically you see landscaping in pockets between stalls or other planning areas mixed throughout the Vehicular Use Area. The last landscaping requirement on properties is a building perimeter landscaping whereby you are required to have a minimum of 5 feet of landscaping around the building itself except for entrances to the building and the project does comply with those standards. Commissioner Palmer asked about several affected intersections that are already at an F Level of Service and there is a problem with anything that's even at an E level. Should you be bringing in any projects that will increase the situation; on page 7 the trip generation shows increased traffic? Mr. Garry stated the Sepulveda and El Segundo Boulevard intersection is already at Level of Service F, which is considered the worst conditions in traffic engineering. This project is expected to add no less than 1% to that Level of Service. A threshold of 2% is used to determine when a project is achieving a significant impact. The chart on page 8 of the Staff Report shows the 07- 24 -97.PC 6 0 040 existing Level of Service and the project impacts Level of Service. It should be noted that the Sepulveda widening project will itself reduce the Level of Service from 1.25 to 1.03, so there are already planned street improvements. They don't prohibit outright development on roads that are already at Level F, otherwise it might not be possible to build anything ever again without serious roadway improvements. Also, it may not be feasible to get the Level of Service down to an acceptable level. A large part of the Sepulveda traffic is generated by forces outside of the City from the airport going south. They don't have control over a lot of the traffic. They can improve the conditions somewhat by widening the street and the project itself does not appear to add significantly to the traffic load on Sepulveda during the critical hours of the AM and PM peak hour. Commissioner Palmer stated on Page 7, Table 1 shows that the existing Chevron Station was 1860 daily trips and the increase is 1540 trips, that is almost double. Mr. Garry stated that percentage may be compared to the capacity of the roadway and the existing volumes. In particular in the AM and PM peak hours where the next gain is roughly 40 -45 trips, when the capacity of the roadway is 60,000 to 70,000 a day, it is an incremental increase but probably not a significant incremental increase. Commissioner Palmer stated in the table, line item 2 states 23% increase due to the proposed foodmart. The AM peak hour "in trips" was 15 and 23% increase would be around 17 trips. PM peak hour "in trips" under Gas Station without foodmart was 95 and a 23% increase would be 22, not 20. Don Barker, Traffic Engineer for the City The table reflects rounding to the nearest 5 vehicles for the 23% increase. Mr. Pringle confirmed that general practice allows rounding in the peak hour period to the nearest 5 vehicles and for the 24 hour period, rounding to the nearest 10 vehicles. Commissioner Boulgarides suggested this information should be on the table. He also stated that an F Level of Service is considered burdensome and if a 1% increase is considered insignificant, what happens if several projects are brought in, each at a 1% increase, would this still be considered insignificant? At what point is the line of significance? Mr. Barker stated following the Los Angeles County Congestion Management Program criteria, the 2% figure that Mr. Garry mentioned, relates to the project traffic added to existing plus other project traffic from other sites. If you exceed that, then you go through extraordinary measures declaring the intersection deficient and other items come into play with regard to deficiency. For the project itself, that 2% figure was not obtained through the volumes that were added to the intersection. The intersection still is facing significant delay. However, the intersection is improved from the Sepulveda widening to add an additional thru -lane to make it 4 thru lanes in each direction. Commissioner Palmer stated back on Table 1, page 7, the PM peak hour subtotal at 155 net of all the different line items associated with this project and in the final line item is shown at 45, and 45 over 155 is close to 30 %. Wes Pringle, Traffic Consultant on the Project 07- 24 -97.PC 7 0 041 The table is a Trip Generation table and the percentage increase is at a given intersection and it's the increase in the Intersection Capacity Utilization (ICU) which is a measure of the operating characteristics of the intersection. However, it is related to the volumes on the critical approaches so in essence, you could have a significant increase on one approach of quite a bit without effecting the ICU. It's the ICU value where you'd determine whether there's an impact from the project. The trip generation is just a starting point. You start with a trip generation, distribute that to the various intersections and then calculate how the intersection is operating and determine the difference between the operations without the project and with the project. If that's less than 2% according to the L.A. County Congestion Management Program guidelines, then it's not defined as having an impact. These procedures are pretty well established. They're not something that is just arbitrary. The procedure has been established and accepted by the City. It's part of the L.A. County Congestion Management Program and is used by the majority of the cities in the County. There is nothing unique about it and they have followed the guidelines and procedures. The total traffic does not impact one intersection nor does it impact one movement. The ways that it is calculated, it may be a movement or volume added to a particular movement and it may not effect the intersection. For example, if you have a heavy direction of travel northbound and you add traffic in the southbound, you're not going to effect the operation of the intersection because there is already green time being given to the north /south because of a heavy northbound movement. So if you increase southbound, you're not going to hurt anything. You can't just look at the trip generation. One of the reasons for the 2% significance value is that this is not an exact science. They are talking about a trip generation study based on similar projects, it is an averaging process and they're then making assignments to the traffic based on judgement basing it on traffic counts made on a particular day which will vary by 5 -10% from one day to the next. So you can't get that precise in these kinds of analyses. The procedure has been that you have at least a 2% increase to have a significant impact because of the built in accuracy of the procedures being utilized. Commissioner Boulgarides asked about Page 15 of the Staff Report, Interdepartmental Comments, the Police Department recommended telephones be "call out" only? Mr. Garry stated it is a standard request from law enforcement agencies to deter the use of public telephones for illicit activities and is a crime prevention technique. Commissioner Boulgarides asked also why the drive -thru windows be bullet proof and trash enclosure be a different kind of door? Mr. Garry stated the trash enclosures should not be fully screened so that someone taking out the trash could see anyone in there who is in the enclosure that may be waiting for some reason to attack. Open gates would allow you to see in. Mr. Garry stated that recommendations are worked out between the applicant and the Police Department because many of these are not code requirements, but items that relate to good practice and the Police Department tries to encourage various security measures and work with the developers to come to an agreement. Director Bernard stated on Page 5 of the Draft Resolution, 07- 24 -97.PC 8 0 042 Condition 6 addresses the Police Department's concerns. The memo was included in the Staff Report for the Commission to be aware of their concerns. Chairman Crowley stated on Sepulveda Boulevard going northbound, you can do a U -turn to go southbound. Perhaps a sign should be put up stating "no right turn on red" on El Segundo Boulevard facing eastbound. Also, should a sign be put on the property right at the exit temporarily for people to realize that they can't turn at a certain period of the day? The loading area will be dual purpose where the food trucks will come to drop off fresh bread and also frozen items along with store supplies and the gasoline truck will pull over there and have convenient access to the three tanks under the ground. When they are busy loading gasoline into the tanks, is that area going to be cut off? Will there be sufficient clearance and will be there be a hazard with the pipes coming out of the truck? Commissioner Palmer asked if the 45 parking spaces are to be sufficient for the patrons, or does this include parking for the 10 -20 average employees that is mentioned? Director Bernard stated this includes employees of McDonald's, Chevron, the Food Mart and in addition to any patrons that would be visiting any of the operations on the site. Commissioner Wycoff asked about aesthetics. It is mentioned that two new pole signs will be replaced, one on Sepulveda Boulevard and one on El Segundo Boulevard; and they are proposed to be 28 feet high. What is the height of the current sign over at Chevron on the corner? Mr. Garry stated it is probably about similar size now. There are pole signs now, one on El Segundo and Sepulveda in the approximate location to the proposed signs. Director Bernard stated the Ralph's Market complex's signs were limited to a height of 30 feet which was in relationship to the height of the building -- approximately 30 feet. The height of this building is about 22 feet. Rod Spackman, Manager of Public Affairs for Chevron This concept is new for Chevron as well as McDonald's but it represents an effort on the part of their two companies to bring the very best that they have to offer to a new and unique way of providing the service to the consumer. Chevron and McDonald's have signed an alliance with one another in twelve western states to offer these kind of co- branded facilities in order to deliver their products in a more unique way to the consumer. They have seven of these facilities up and operating in the greater L.A. region and anybody who has visited one of these projects would have to say they are of the highest quality. They represent the very best that their companies have to offer and they are very attractive in their presentation. The convenience part of this cannot be overlooked in terms of how in today's marketplace you try and attract customers to your facilities and in fact, in marriaging these two concepts they felt very strongly that by bringing the high brand of identification that they have, that they would add that new level of opportunity. The project does provide convenience to the consumer. It allows them go in and do a multiple of tasks that otherwise would have to do in separate locations, so there is some real benefit there. It does provide a good financial incentive to the communities in which they operate because there are substantial revenues generated through the sales tax that is collected 07- 24 -97.PC 9 0 043 annually, and it does provide a point of employment. On average, these facilities will employ somewhere between 60 -70 and that cannot be overlooked, particularly when you locate opportunities for summer help for area residents during the summer as well as routine permanent employees. This is the seventh one that he has dealt with personally in some way and he has a good idea as to what they will do, how they will turn out in the particular community. There were two issues that came up from the Commission. One of the things that they did not do regarding the traffic utilization as it relates to the site was they attempted not to take a credit for the fact that much of the traffic on these sites are from passer -by traffic. They didn't discount that when they looked at the peak loading rates on the intersections. For example, most of what occurs in their business are people who are not coming there necessarily exclusive to that site for that particular reason, but frankly most often they are going to and from a particular location and they just happen to be a convenient stop along the way. Passer -by traffic plays a very important role in this and since they didn't have to utilize that in the traffic study, they didn't build that into the analysis. In addition, they didn't take any credit for any of the existing services facility. Part of the overall objective is to improve that intersection and to do so means the widening of the Sepulveda corridor and their company has committed some million dollars worth of property to that effort. They are providing a substantial part of what will be the property utilized in the widening project. They are already committed to what is an enhancement of and improvement in the intersections. On the second issue, landscaping, they struggled with how they can meet the elements of the Code. Pole signs are typically required on transportation corridors. By law a description of the price and the product is required and their pole signs do meet City Code. They are required by the state to post their signage on the major thoroughfare. Their pole signs are typical style and characteristics. Regarding the landscaping elements, if you're working with a piece of property that has a long linear strip along it and very little access at that point, putting the tree every 25 feet is a fairly straight forward proposition. But when you have to create traffic corridors and where you have access and egress both for pedestrian traffic as well as vehicular traffic, you do have to be careful about visibility. They tried to place the trees in such a way as to physically enhance the property and to be sensitive to not put up trees that would completely hide what is required of them in terms of the signage and allow for easy visual access across the traffic. Commissioner Palmer wanted the circulation flow addressed with respect to in between the store and the gas station on the map. Mr. Spackman stated there is a large area of flow through and a large travel zone throughout the area. The southern area will be an exit area primarily. Chairman Crowley asked where the fuel feeder hosers will connect to the tanks underground? Jody Hadley, Project Engineer 07- 24 -97.PC 10 0 044 When the hoses are tied into the three circles on the map, the area is blocked off so there is no interference. They are left with a lane for one car width when that operation is going on which is about 20 -30 minutes. It will be coned off only around the actual fueling operation itself. These usually don't occur during peak hours. Commissioner Wycoff asked about the existing signs, quantity and height. Mr. Hadley stated they are 30 feet, 7 inches so they are reducing them in height. Commissioner Boulgarides asked what percentage of their business generates from the drive - thru's? Mr. Spackman stated typically 50 %. Jeanne Hardemion -Kemp, Representing McDonald's Between 50 -60% of their business is through the drive -thru. This is standard. They determined that there was probably about 20 -25% of people that did come into the facility to gas up, and then park and come into the McDonald's. None of the projects have been built without drive - thru's. When they target the projects, they target them on the intersections and because such a large percentage of their business comes through the drive -thru, all of them are generally built with the drive -thru. Commissioner Wycoff asked about the traffic analysis that was performed on the two Lakewood stores. One of these has a smaller land area. With a smaller lot, it would be less cars parking. Mr. Spackman stated the City Code in Lakewood was different from here with respect to peak use and transaction counts. How many transactions occur from the drive -thru or people who come in? The overall business activity at a particular site is what you are trying to establish. They took a very conservative view of the business activity and sized up the property to reflect what they are going to do. It isn't that much different. It is only about a 550 square foot delta between what they are proposing here and what exists at Lakewood. They've got 45 parking spaces here as opposed to their demand for around 31 spaces. For the parking demand study, they went out and actually counted the number of people who came to those sites and that was how they looked at the peak loading period and they did this over an extended cycle of days and came up with the numbers in the demand study and then added a significant factor of what -if s. Commissioner Palmer stated on some of the drawings there is an off -site employee exercise facility? Mr. Spackman stated it is not part of the facility and is adjacent to the property. Mr. Garry stated it is also related to the original approvals on the site for the original service station and a training center which was then converted into a fitness center. That other building was part of the original precise plan as well, but is not part of this proposal. The pictures that were distributed to the Commission were pictures of the Lakewood facility. They have facilities in two Lakewood locations, Marina Del Rey, Baldwin Park, Palmdale, Lancaster, under construction in Clairmont, two in Bakersfield that are under construction and permits for Nipoma. 0 045 07- 24 -97.PC 11 Chairman Crowley asked how large the new store will be. Mr. Spackman stated it will be 1,671 feet with 250 feet of restroom. Lily Craig, 629 Sierra Street She is here tonight on behalf of the Alliance Project. She said there is a lot of enthusiasm in the community regarding the project. They have had over 270 people sign a petition for the project. Commissioner Boulgarides asked what the Alliance Project was? Ms. Craig stated Chevron/McDonald's. She stated of the people who signed the petition, only a few were Chevron employees. Marsha Pummel, 535 East Walnut She is an immediate past president of the El Segundo Chamber of Commerce. The El Segundo Chamber has reviewed the application and they support the application. The availability of a fast food restaurant on Sepulveda is needed to respond to the demands of this type of facility which does not currently exist in El Segundo along this traffic corridor. Drive -thru restaurants where food can be obtained quickly and inexpensively are very much in demand at this time. The opposite of such a facility encourages the public and the citizens of El Segundo to go to other communities to take care of their fast food needs and other shopping needs. This particular location is ideally situated where it will not interfere with nearby residences. Location of McDonald's in El Segundo will also have the added benefit of generating sales tax revenues of $75,000 annually. They urge that they grant this application for a Precise Plan Amendment. She visited quite a few of these facilities and this weekend including one in Bakersfield. They could gas up and get a soda and it was a very pretty, clean nice project. It will add to the look of the Sepulveda corridor and it is one that they can all be proud of. Van Smith, 716 Loma Vista Street He is the father of two small children. He and his wife like to buy in El Segundo and feed their children fast. They also want to support new business in E1 Segundo. He feels this is a very good idea and supports it. He has frequented the one in Marina Del Rey and found it very convenient and clean and very well planned out. Margaret Zeleback, 329 Concord Street As a very busy working mom, she would like to see McDonald's here in El Segundo rather than driving out of town. Brian Wadd, 614 Loma Vista Street He is a 26 year resident of El Segundo and a 15 year employee of Chevron. There have been a couple of businesses that have been turned away on Sepulveda because of location. It was near a residential area which was a concern of the residents. This proposed McDonald's is being kept away from 07- 24 -97.PC 12 0 046 residential community and generates needed tax revenue for the City. He feels it is a great idea. Chris Sparell, 321 Penn Street He is in favor of the McDonald's ever since the Blue Butterfly shifted its hours to 6 o'clock and he has to go to the one on Artesia. On the traffic concerns on the westbound, El Segundo Boulevard and Grand, there are left turn arrows. On the eastbound, people don't know if they can turn left on the green light. If there is going to be more traffic on this intersection, it would be a good time to put in a left hand turn arrow on those lights. His daughter also supports this project. Jennifer Craig, 629 Sierra Street Kelly Larson, 740 Sierra Street Kendall Clinton, 1103 E. Acacia Avenue They would like a McDonald's in El Segundo because they are tired of going to Manhattan Beach. Susan Demoto, 403 Washington Street She went to McDonald's this evening and took twenty minutes to get there. At the proposed site, she lives about three and half blocks away. She would like to see it there. Katherine Eisenhower, 403 Washington Street She would like to support the Chevron/McDonald's project in El Segundo. She has frequented the Marina Del Rey facility and agrees it is immaculate and absolutely clean and very quick and efficient service and convenient as well. Henry DeCarley, 633 Sierra Street He was one of the person's that Lily Craig came over and gave him a sheet to pass around. He took it to the Air Force Base where he works and people were happy to sign it. Chevron does so much for the City. If they have a problem here they will take care of it immediately. If you live on a corner on a residential street and you put up a fence around the front of your house, they say you can't do that because you're blocking the view of traffic. He feels that more trees will block the view of people coming in and out. Looking at the drawing, if the trees are put on the area that is green that they want, that will be like every three feet of tree. He would like to see less trees. Bill Lingamas, 633 W. Maple Avenue Lisa, his daughter He and his wife both work and they have two little girls and they both love McDonald's and they are excited about the prospects of this project. Dr. Don Bran, 640 California Street 07- 24 -97.PC 13 0 047 He has been a resident since 1974. He hopes the Commission will look favorably on the project. He feels it is a good one for their town. He is confident if any problems do arise due to the project, McDonald's and Chevron will work out a solution. He would like to thank the service of the Commissioners and appreciates all their time and energy. Nancy Cobb, 1218 E. Sycamore Avenue Most of the traffic on Sepulveda is pass- through that actually might cost the City in terms of upkeep, but doesn't bring any income to their City and doesn't bring the jobs or the convenience to the residents. Much of that traffic is going to the airport. Perhaps they can look at the traffic concerns for the whole area and how it relates to the airport. She feels this small project will not impact traffic on Sepulveda not nearly as much as the expansion of LAX. Steve Lictie, 1414 E. Walnut Avenue He wishes to echo the sentiments of everyone who has spoken here tonight. He feels it is a great project and the company will ensure that it is kept crime free and clean and will be a big benefit to all the residents of El Segundo. Mike Doogen, 726 Maple Bobby Doogen, his son John Doogen, his son They would like to compliment the Planning Department and the Commission who are focused on the safety, aesthetics and concerns with everybody involved in the project. They wish to voice their support and are long time El Segundo residents. Mr. Doogen is an employee of Chevron and they support this project and are enthusiastic about the approval of this project. Bobby stated he likes McDonald's and is tired of going out of town to buy hamburgers. Marc Pierce, 213 E. Walnut Avenue As a lifetime resident of E1 Segundo, she has never gone out of the town to buy anything she could buy in town. She looks forward to not having to drive out of town to McDonald's and wishes to patronage her own community when it is built. Randal Wendal, 1103 E. Acacia Avenue Jenifer Mullen, 910 E. Grand Avenue Mary Anne Cole, 309 E. Eucalyptus Drive They would like a McDonald's here because it is very fast and you can walk there and it is convenient. They think it is a great idea. Rex Kenyon, 841 Washington Street He hopes the Commission will endorse the project. He worries about his family's safety when they drive over on to Century Boulevard to get their McDonald's. This will save some trips and be safer. 07- 24 -97.PC 14 0 048 Chairman Crowley closed the public hearing. The loading will be on private property, but he is concerned about congestion when the truck is there and there will be only one lane available for traffic. Commissioner Wycoff agrees. Possibly this could be monitored to see if there may be potential problems. Director Bernard stated it could be conditioned that they can report to the Commission six months after the completion and then annually thereafter. Chairman Crowley stated there is also the six month clause to verify that the traffic analysis is within reason. The busiest hours will probably be lunch time and breakfast. Chairman Crowley stated in the worst case traffic has a 1% change. He does not see this as a significant impact. Also, adding another lane will help significantly. Commissioner Wycoff stated the new service station for gas pumps will be 12 and currently there are 14. Will this cause more congestion around the pumps? Mr. Spackman stated the design of this facility improves the flow of traffic through the fueling facilities. It is currently L- shaped. These are very straight in and outs with a lot of space between fueling facilities so traffic can move between the two and not impact the cars when they are at the fueling stations. It will all be self serve, fast pay and there will also be a cashier window. All the parking spaces are standard size. Commissioner Wycoff is satisfied with the traffic study as it stands. Chairman Crowley wonders if the cars that are parked at the pump while they pay or shop if this will tie up the pumps. There may be extra parking because of the gas pumps. It could be a plus or negative. Chairman Crowley stated there must be trees in the front that won't interfere with visibility. The back trees could be any kind. The number of trees is the same number that is on the site but the distribution is around the perimeter. They will blend in with the Chevron park side very well. The back corner will be improved by trees and the inside south corner could use some screening. The north end should be left open around the gas pumps. Commissioner Boulgarides stated the front will not look like it was intended and it is the face of the City. He would like to see the frontage trees. Commissioner Wycoff suggested instead of putting a 28 foot high sign, put a monument sign and the trees could be planted on either side on El Segundo Boulevard. Commissioner Boulgarides agrees. It would look nicer compared to pole signs. Mr. Spackman stated State law requires the identification of pricing within 1,000 feet of each direction of the facility so a single sign doesn't work. They would like to put in a nice new quality pole sign, smaller in scale and work around the issues of blockage for the visibility requirements that they have. They could take another look at the El Segundo Boulevard side. A pole sign needs to be on the Sepulveda corridor. It meets the type of visibility needed and helps to meet the regulations. They could build in some shrubbery on the Sepulveda side. There may be a safety issue involved with this, however. 07- 24 -97.PC 15 0 049 Commissioner Wycoff asked if a 28 feet high sign is necessary? Mr. Spackman stated after the trees mature, you may not see the sign if it is shorter. Commissioner Boulgarides stated perhaps they could look at the Sepulveda Boulevard sign again. A sign is meant to attract attention but the Commission does not want the sign to be too intrusive. Mr. Spackman stated this project is dealing with the new Code for landscaping and the facility will be over 20% landscaped which is beyond Code. Director Bernard stated the way the conditions are already crafted, there are no specifics to pole signs or monument signs. He has heard the Commission's input tonight and any further input from the Council will be incorporated into what is approved or disapproved. They will also reflect to the City Council the Commission's discussion tonight with regards to the monument sign along El Segundo Boulevard and also any possibility for Sepulveda Boulevard. Also, the Commission would like to see more trees along El Segundo Boulevard if a monument sign cannot be accommodated to fill in that blank spot. He is referring to Condition Number 8, on Page 6 of the Draft Resolution. Chairman Crowley stated embedded in the text that they are assigning the Traffic Impact Mitigation Fee which will help the Sepulveda Boulevard widening project. Commissioner Boulgarides asked if alcohol will be sold in this facility? Mr. Spackman stated there is an ABC license currently for the existing facility and alcohol will be sold in the foodmart. Commissioner Wycoff asked about the flagpole. Down along El Segundo Boulevard just east of the entrance there is a flagpole. Is this standard at every McDonald's? Mr. Spackman stated it is standard at all of their Chevron facilities. Ms. Hardemion -Kemp of McDonald's stated a standard practice at McDonald's is to fly the three flags which is the American, State and McDonald's flag. Flying the McDonald's flag is a cornerstone of American history. There will be one flagpole on the site. The changes the Commission is making tonight will be forwarded to the Council at the next meeting, the first week in August along with the draft minutes. The Commission discussed the draft Resolution. Commissioner Boulgarides is uncomfortable with this project and feels it doesn't enhance the City of El Segundo. He feels fast food restaurants will cause the City to be congested and will make their City just like all the others. He feels this may not be the best benefit to the City. He is not in favor of a 07- 24 -97.PC 16 0 050 24 -hour drive -thru, it is not necessary and a lot of the people who go to them have been drinking and have just left bars. He would like to see El Segundo kept with a small town environment. The Livable Communities Principles stated you should avoid looking like everybody else. Ms. Hardmion -Kemp of McDonald's stated they are all members of communities but there is a lot more to McDonald's than just fast food. There is a considerable benefit to the communities and they do many outreach projects. Operating hours are critical to their business and breakfast is a busy time. The time availability is very important and a 24 -hour drive -thru will be needed. Responsible adults will be using it at those hours and is very important to their company. Commissioner Wycoff thanked the public for all their input and counted 26 people who were all in favor of the project on zero people against the project. There will be no alcohol sold in McDonald's and there is no outdoor dining and feels all the laws, codes and conditions are met. He feels it will be an asset and benefit of the community. Commissioner Palmer stated McDonald's has a reputation for fun and you can depend upon their cleanliness. She shares Commissioner Boulgarides concerns, however. She may be concerned about there being enough parking spaces. Chairman Crowley moved to accept Resolution 2397, a Resolution of the MOTION Planning Commission of the City of El Segundo, California, recommending approval of Precise Plan Amendment 97 -2 to amend Precise Plan 8, certification of a Mitigated Negative Declaration of environmental impacts for Environmental Assessment EA -394 and adoption of a mitigation monitoring program, to allow a McDonald's drive -thru restaurant, a rebuilt Chevron Service Station and a foodmart at 101 South Sepulveda Boulevard. Petitioned by Chevron USA Products Company. Commissioner Wycoff seconded. Passed 3 -0 -1 with Commissioner Boulgarides abstaining. 07- 24 -97.PC 17 0 051 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO CALIFORNIA, APPROVING PRECISE PLAN AMENDMENT 97 -2 TO AMEND PRECISE PLAN 8, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR ENVIRONMENTAL ASSESSMENT EA -394 AND ADOPTING A MITIGATION MONITORING PROGRAM, TO ALLOW A McDONALD'S DRIVE -THRU RESTAURANT, A REBUILT CHEVRON SERVICE STATION AND A FOODMART AT 101 SOUTH SEPULVEDA BOULEVARD. PETITIONED BY CHEVRON USA PRODUCTS COMPANY. WHEREAS, an application has been received from Chevron USA Products Company, requesting approval of an Environmental Assessment and an Amendment to a Precise Plan to allow the development of a McDonald's drive -thru restaurant, a Chevron Service station with 12 fueling positions, and a Chevron foodmart on 1.27 acres located at 101 South Sepulveda Boulevard in the Heavy Industrial (M -2) Zone; and WHEREAS, an Environmental Assessment (EA -394), including a Draft Initial Study and Mitigated Negative Declaration of Environmental Impacts for the proposed use, has been prepared and circulated to all interested parties, staff, and affected public agencies for review and comment in the time and manner prescribed by law; and WHEREAS, the Planning Commission has reviewed the application and supporting evidence with the authority and criteria contained in the California Environmental Quality Act, State CEQA Guidelines and the City of El Segundo Guidelines for the Implementation of the California Environmental Quality Act (Resolution No. 3805); and WHEREAS, a Traffic Impact Study was conducted to evaluate all transportation and circulation impacts associated with the project and submitted with the application; and WHEREAS, a Parking Demand Analysis was conducted to evaluate all parking impacts associated with the project and submitted with the application; and WHEREAS, an Air Quality Assessment was conducted to estimate the air pollution emissions which will be generated by the project to evaluate any potential air quality impacts associated with the construction and operation of the facility and submitted with the application; and WHEREAS, a Fiscal Impact Analysis to evaluate the project costs versus project revenues and the project's impact on City services was conducted by City Staff; and WHEREAS, and Environmental Site Investigation was submitted by the applicant, which examined potential subsurface soil contamination on the property; and WHEREAS, on July 24, 1997, the Planning Commission did hold, pursuant to law, a duly advertised public hearing on such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the public hearing was given in the time, form and manner prescribed by law; the Planning Commission adopted Resolution No. 2397, recommending approval of the Precise Plan Amendment and Environmental Assessment; and WHEREAS, on August 5, 1997, the City Council did hold, pursuant to law, a duly advertised public hearing on such matter in the Council Chamber of the City Hall, 350 Main Street, and notice of the public hearing was given in the time, form and manner prescribed by law; and 0 052 WHEREAS, opportunity was given to all persons present to speak for or against the findings of Environmintal Assessment EA -394 and Precise Plan Amendment 97 -2; and WHEREAS, at said hearing the following facts were established: The applicant is proposing to construct a new 3,341 square foot McDonald's drive -thru restaurant, a 1,795.5 square foot Chevron Foodmart, and Chevron Service Station with 12 fueling positions at 101 South Sepulveda Boulevard. No outdoor dining or alcohol sales are proposed. The restaurant is proposed to operate from 5:00 am to 12:00 am (midnight) Sunday through Thursday and 5:00 am to 1:00 am on Friday and Saturday. The drive -thru is proposed to operate twenty -four (24) hours a day, seven (7) days a week. While there are three windows deigned to allow "face -to- face" ordering payment and pick -up, ordering will usually take place from menu board/speaker box located west side of the building with the drive -thru queue on the west and south side, and pick -up window on the south side of the building. The building is one story and 22 feet maximum in height. The lot currently has a Chevron Service Station with 14 fueling positions, a four -bay automobile service center, and a 240 square foot cashier kiosk. The existing structures will be demolished. Access to the site would be provided by two existing driveways on Sepulveda Boulevard, one existing driveway on El Segundo Boulevard and one new 37 foot wide driveway on Sepulveda Boulevard. Additionally, a 30 foot wide existing driveway on El Segundo Boulevard closest to Sepulveda Boulevard would be eliminated. A 13 foot wide by 50 foot long loading zone is proposed on the east side of the building and 45 total parking spaces would be provided, including 43 standard spaces and 2 handicapped spaces. 4. No new fences or walls are proposed; the existing 6 foot high chain link fence on the south and west sides of the property are proposed to remain. The total site landscaping would be approximately 11,110 square feet in area, covering 20% of the total site. 5. A total of sixty (60) to seventy (70) employees would occupy the site; with a total of ten (10) to twenty (20) employees per shift. 6. The proposed FAR would be 0.09, well below the 0.6 FAR limit. All development standards required by the Heavy Industrial (M -2) Zone would be met with the exception of the width of the new parking lot driveway, the number of parking spaces provided, and the number of trees in the Vehicular Use Area and street side setbacks. The proposed development is on a 1.27 acre portion of a larger 625.24 acre section of the Chevron Oil Refinery. The property would be leased to the operators of the McDonald's /Chevron. No division of land is proposed or required by the Subdivision Map Act. The surrounding area to the west and south is developed as the Chevron Oil Refinery, with an employee park and a fitness center adjacent to the project. A landscape strip approximately five (5) feet to nine (9) feet in width would then separate the project parking lot from adjacent portions of the Chevron Oil Refinery. To the east is a single -story commercial shopping center across Sepulveda Boulevard, and there is a vacant three story office, research and development building across El Segundo Boulevard to the north. To the northeast are the 22 story Pacific Corporate Towers, containing 1,683,056 square feet of office uses. The properties to the north across El Segundo Boulevard are zoned Medium Manufacturing (MM), Public Facilities (PF), and General Commercial (C -3), to the south and west is zoned Heavy Industrial (M -2), to the east across Sepulveda Boulevard is zoned Open Space (OS), Parking (P), and General Commercial (C -3), and to the northeast across El Segundo and Sepulveda Boulevards is zoned Corporate Office (CO). 8. The project site is located within the southwest portion of the City of El Segundo, approximately one mile west of the San Diego (I -405) Freeway and two miles south of the Glenn Anderson (I -105) Freeway and Los Angeles 2 0 053 7. The surrounding area to the west and south is developed as the Chevron Oil Refinery, wi an employee park and a fitness center adjacent to the project. A landscape strip approximately five (5) feet to nine (9) feet in width would then separate the project parking lot from adjacent portions of the Chevron Oil Refinery. To the east is a single -story commercial shopping center across Sepulveda Boulevard, and there is a vacant three story office, research and development building across El Segundo Boulevard to the north. To the northeast are the 22 story Pacific Corporate Towers, containing 1,683,056 square feet of office uses. The properties to the north across El Segundo Boulevard are zoned Medium Manufacturing (MM), Public Facilities (PF), and General Commercial (C -3), to the south and west is zoned Heavy Industrial (M -2), to the east across Sepulveda Boulevard is zoned Open Space (OS), Parking (P), and General Commercial (C -3), and to the northeast across El Segundo and Sepulveda Boulevards is zoned Corporate Office (CO). 8. The project site is located within the southwest portion of the City of El Segundo, approximately one mile west of the San Diego (I -405) Freeway and two miles south of the Glenn Anderson (I- 105) Freeway and Los Angeles International Airport (LAX). The Metro Green Line Light Rail and the closest station at El Segundo Boulevard and Nash Street is located approximately one - half mile to the east of the project site. 9. The existing buildings, uses and development standards were approved under a Precise Plan (PP -8) in 1971, later renumbered as Precise Plan 71 -12 and 71 -13 for the redevelopment of an older service station and the construction of a training center adjacent to the service station. The training center building is currently used as a fitness center by Chevron employees and is located directly west of the proposed parking lot at the south end of the project. 10. The proposed project is subject to the California Environmental Quality Act (CEQA). In accordance with State guidelines and local requirements, a Draft Initial Study and Mitigated Negative Declaration was prepared and circulated for interdepartmental and affected agency review. No significant adverse impacts were identified which could not be mitigated to an insignificant level, including impacts to traffic/circulation, risk of upset, air quality and public services. 11. The Fiscal Impact Analysis, utilizing the City's Fiscal Impact Model, indicates that the project will generate a fiscal surplus for the City of approximately $375,400 during its first five years, after consideration of City service costs. SECTION 1. AFTER CONSIDERING THE ABOVE FACTS, TESTIMONY AND EVIDENCE PRESENTED AT THE HEARING, AND STUDY OF PROPOSED ENVIRONMENTAL ASSESSMENT EA -394 AND PRECISE PLAN AMENDMENT 97 -2, THE CITY COUNCIL MAKES THE FOLLOWING FINDINGS FOR THE PROPOSED PROJECT AND AMENDMENT TO PRECISE PLAN 8: 1. The Draft Initial Study was made available to all local and affected agencies and for public review and comment in the time and manner prescribed by law. The Initial Study concluded that the proposed project will not have a significant, adverse effect on the environment, and a Mitigated Negative Declaration of Environmental Impact will be prepared pursuant to the California Environmental Quality Act (CEQA); and 3 0 054 2. That when considering the whole record, there is no evidence that the project will hd' �e e potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends, because the project is in a built -out urban environment; and 3. That the City Council authorizes and directs the Director of Planning and Building Safety to file with the appropriate agencies a Certificate of Fee Exemption and de minimus finding pursuant to AB 3158 and the California Code of Regulations. Within ten (10) days of the approval of the Mitigated Negative Declaration of Environmental Impacts, the applicant shall submit to the City of El Segundo a fee of $25.00 required by the County of Los Angeles for the filing of this certificate along with the required Notice of Determination. As approved in AB 3158, the statutory requirements of CEQA will not be met and no vesting shall occur until this condition is met and the required notices and fees are filed with the County. 1. That the proposed location of the project is in accord with the purposes of the zone in which the site is located. The proposed project is consistent with the intent of the Heavy Industrial (M -2) Zone which refining, construction yards, factories, and heavy manufacturing uses. The proposed project adds restaurants with drive -thru operations, and retail sales to the permitted uses stated in Precise Plan 8 (PP 71 -12 & 71 -13). 2. Precise Plan 8 (PP 71 -12 & 71 -13), which established the design of the existing facilities and the placement of essential related facilities such as parking, traffic circulation, and loading, is not significantly altered by the proposed amendment. The traffic will still access the site from three of the four original locations with an additional driveway at the south end of the project site. 3. The amendment to allow the proposed restaurant and foodmart to provide 45 parking spaces instead of 51 parking spaces as required by the current Zoning code, based on the submitted Parking Demand Analysis, the amendment to allow the placement of 6 trees in the 36,218 square foot Vehicular Use Area (VUA) instead of the 12 trees required by the Zoning Code, the amendment to provide 4 and 5 trees in the in the El Segundo Boulevard and Sepulveda Boulevard street side setbacks, respectively, instead of 7 and 11 trees in the respective setbacks, and the amendment to allow the new driveway to exceed the required 30 foot maximum width by 7 feet are consistent with the purposes of a Precise Plan which, like a Specific Plan or a Planned Residential Development, provides the flexibility to allow for deviation from specific site development standards to achieve the overall design for the site. 1. That the proposed use is consistent with the following General Plan Economic Development objectives and policies: ED 1 -1.1, ED 1 -2.1, ED 1 -2.2, and ED 1 -2.3, which relate to prioritizing economic development, diversification of an economic base, expanding the retail and commercial base, targeting industries that balance economic development and quality of life goals, and balancing development with resource and infrastructure capacity. 2. That the proposed use is consistent with the following General Plan Land Use Goals, Policies and Objectives: LU 1 -5.6, LU 1 -5.7, LU 3 -2.3, LU 4 -1, LU 4 -1.1, LU 4 -1.2, LU 4 -1.4, LU 7 -1.2 and LU 7 -2.3. These issues relate to providing a stable tax base, providing landscaping, providing high quality retail facilities in proximity to employment centers, insuring seismic safety, providing 4 0 055 good accessibility to transportation routes, encouraging alternative transportation modes,'and requiring adequate public facilities and underground utilities. 3. The proposed use is consistent with the following General Plan Goals, Policies and Objectives related to circulation: C -1, C 1 -2, C 1 -1.8, C 1 -1.13, C 1 -1.15, C 1 -1.16, C 2 -1, C 2 -1.6, C 2 -2.2, C 3 -1.1, C 3 -1.2, C 3 -1.5, C 3 -1.7, C 3 -2.1, and C 4 -1.2. These issues identify the need for full examination the providing for the present and future circulation needs of the City, implementation of Master Plan roadway improvements, evaluation of project impacts, protecting right -of -way to accommodate future growth, upgrading substandard streets, provide a safe and convenient pedestrian circulation system, encouraging facilities designed for easy pedestrian access, bicycle facilities, full mitigation of all project - related circulation impacts, requiring developers to pay for mitigation measures, integration of transportation with land uses and surrounding environments, adequate pedestrian and bicycle access, adequate parking, evaluation of project impacts on CMP routes, and evaluation of circulation system impacts. 4. The proposed use is consistent with the following General Plan Goals, Policies and Objectives related to air quality: AQ 6 -1.1, AQ 10 -1, AQ 10 -1.2, and AQ 10 -1.3, which relate to truck delivery schedules, paving parking lots, encouraging energy conservation features in the design of new projects, and requiring conformance with the SCAQMD PM10 standards. SECTION 2. THE CITY COUNCIL HEREBY APPROVES AND ADOPTS THE FOLLOWING AMENDMENTS TO PRECISE PLAN 8 SUBJECT TO THE CONDITIONS SET FORTH IN SECTION 3 OF THIS RESOLUTION: Drive -thru restaurants and retail sales are permitted uses under Precise Plan 8. 2. The development standards for Precise Plan 8 are those set forth in the plans for the proposed project, dated July 1, 1997, including any revisions to said plans pursuant to Condition 1 of Section 3 of this Resolution. In particular, there shall be a minimum of 6 trees in the Vehicular Use Area and a minimum of 4 and 5 trees in the El Segundo Boulevard and Sepulveda Boulevard stree side yard setbacks, respectively. 3. The design of the existing facilities and the placement of essential facilities such as parking, traffic circulation and loading are as set forth in said plans and pursuant to Condition No. 9 of Section 3 of this Resolution. In particular, the required parking for the Precise Plan includes reduced parking, based on a Parking Demand Analysis, as set forth in Condition No. 23 of Section 3 of this Resolution. The width of the proposed driveway at the south end of the proposed parking lot may be maximum of 37 feet wide, as set forth in Condition No. 23 of Section 4 of this Resolution. SECTION 3. THE CITY COUNCIL HEREBY APPROVES ENVIRONMENTAL ASSESSMENT EA- 394, AND ADOPTS AND CERTIFIES A MITIGATED NEGATIVE DECLARATION OF THE PROPOSED PROJECT SUBJECT TO THE FOLLOWING CONDITIONS AND MITIGATION MEASURES: Prior to approval of the building plans, the applicant shall develop plans which indicate that the project is in substantial conformance with plans approved and on file with the Department of Planning and Building Safety. Any subsequent modification to the project as approved shall be referred to the Director of Planning and Building Safety for a determination regarding the need for Planning Commission review of the proposed modification. 5 0 056 ` ,it, 2. Prior to issuance of a Certificate of Occupancy, the applicant shall pay cone -time librarres mitigation fee of $0.03 per gross square foot of building floor area for each building. 3. Prior to issuance of a Certificate of Occupancy, the applicant shall pay a one -time Fire Services Mitigation Fee of $0.14 per gross square foot of building floor area for each building. 4. Prior to issuance of a Certificate of Occupancy, the applicant shall pay a one -time Police Services Mitigation Fee of $0.11 per gross square foot of building floor area for each building. 5. Prior to issuance of a Certificate of Occupancy, the applicant shall pay a Traffic Impact Mitigation Fee, pursuant to City Council Resolution No. 3969, to the Department of Public Works,. 6. Prior to approval of the building plans, the applicant shall submit a Security Plan, including a complete exterior lighting plan, to the Police Department for review and approval. The security measures shall be installed prior to issuance of a Certificate of Occupancy or implemented prior to operation, as appropriate. 7. A Landscaping and Irrigation Plan shall be submitted by the applicant to the Directors of Planning and Building Safety and Recreation and Parks and the Police Chief prior to approval of the building plans. All landscaped areas shall be provided with a permanent automatic watering or irrigation system and shall be permanently maintained in a neat and clean manner. The Landscape Plans shall be revised to include 1 shade tree for every 6,036.33 square feet of Vehicular Use Area (VUA). A minimum of 4 shade trees must be located along the El Segundo Boulevard street frontage and 5 shade trees must be located along the Sepulveda Boulevard street frontage. The applicant, if feasible, shall incorporate provisions for the use of reclaimed water in the Landscaping and Irrigation Plan. The Plan shall be reviewed and approved by the Director of Planning and Building Safety and Director of Recreation and Parks and installed per the approved plans by the applicant prior to the issuance of a Certificate of Occupancy. 8. Prior to the issuance of a Certificate of Occupancy, the applicant shall submit a Master Sign Plan to ensure compatibility with the surrounding area and the aesthetic objectives of the General Plan, as well as to ensure that signs do not impede traffic or pedestrian safety. The Master Sign Plan shall be subject to the approval of the Director of Planning and Building Safety and all signs shall be installed per the approved plan prior to issuance of a Certificate of Occupancy. 9. The applicant shall submit a Circulation Plan, prior to approval of the building plans, to be reviewed and approved by the Directors of Public Works and Planning and Building Safety which contains, but is not limited to, the following provisions: A. The eastern most driveway on the El Segundo Boulevard side of the property shall be removed and replaced with sidewalk, curb and gutter; B. Signs which limit left -turn ingress to the project from westbound El Segundo Boulevard and left -turn egress onto westbound El Segundo Boulevard from the existing driveway at the west end of the site shall be prohibited from 6:00 a.m. to 6:00 p.m. Monday through Friday, excluding Holidays shall be installed; 6 0 057 V �✓ C. The area in front of the drive -thru, within the 25 foot wide drive aisle, shall be strid and labeled as "keep clear" to prevent vehicles from blocking the area which could create a traffic safety hazard; and, D. Caltrans approval for all work to be performed in the Sepulveda Boulevard (State Route 1) right -of -way. All required Circulation Plan elements shall be installed prior to issuance of a Certificate of Occupancy. 10. A circulation and traffic review will be required a minimum of six (6) months to a maximum of twelve (12) months after the issuance of the Certificate of Occupancy for the site. The definition of a "review" involves the preparation of a study for the actual operating restaurant, foodmart, and service station identical to that performed for the development of the site. Additionally, the review shall include reporting of any accidents or other vehicular conflicts related to the fuel delivery operations and/or any other on -site circulation problems. The findings shall be submitted to the Departments of Planning and Building Safety, Public Works, Police and Fire for review and approval. If necessary, the drive -thru and other operations will be modified to maintain clear circulation and access at all times or other mitigation that the City deems appropriate will be required. 11. During construction, the entire project site shall be enclosed by a six -foot high chain link fence. Gates for site fencing shall be located at driveways and shall not open over sidewalk/public right - of -way. A fencing plan shall be submitted by the applicant and reviewed and approved by the Director of Planning and Building safety prior to installation. 12. All work within the City public right -of -way shall be in accordance with the latest edition of the Standard Specifications for Public Works Construction and City of El Segundo Standard Specifications. No work shall be performed in the public right -of -way without first obtaining a Public Works permit. 13. Prior to approval of the building plans, plans shall indicate that all existing and proposed utilities shall be placed underground to the satisfaction of the City Engineer. The applicant shall assume the costs for the relocation of all utilities, including but not limited to, light poles, electrical vaults, and fire hydrants which are affected by the proposed project. 14. Encroachment permits must be obtained from the Engineering Division Public Works Department for demolition haul -off. Permit must be obtained at the same time the permit for demolition is issued. An encroachment permit for grading is also required when import or export of dirt exceeds fifty (50) cubic yards. Demolition and grading may be listed on one encroachment permit. 15. If new sewer laterals are required and constructed in the public right -of -way they shall be a minimum of six (6) inches inside diameter. Material shall be 'vitreous clay pipe ". Each lateral shall have a six (6) inch clean -out brought to grade at the property line and securely capped. A B9 size box shall be placed around the C.O. for protection. The box shall have a cover emblazoned with the word "sewer ". If in a traffic area, cover shall be traffic approved. All planned sewer connections shall be checked for elevation prior to starting construction. Existing sewer laterals 7 0 058 shall be plugged at the sewer mainline and capped at the property line. Existing six (6) inch wyes may be reused if approved by the Director of Public Works. 16. No material storage is allowed in the public right -of -way except by permit issued by the Engineering Division of the Public Works Department. If material storage is allowed in the public right -of -way it shall be confined to parkway areas and street parking areas, as long as safe and adequate pedestrian and vehicular passage is maintained at all times. Storage beyond these areas in the public right -of -way requires prior approval of the Public Works Department and shall be limited to a maximum period of 24 hours. 17. Prior to Certificate of Occupancy, new curbs, sidewalk, driveway approaches, wheelchair ramps and A.C. pavement, including alleys, shall be constructed/reconstructed as required by the Director of Public Works. Existing driveways and other concrete work not to be incorporated into the construction shall be removed and replaced with standard curb and sidewalk. 18. The applicant shall submit the appropriate documentation to show conformance with or exemption from the state Water Quality Control Board's National Pollution Discharge Elimination System (NPDES) Permit for construction related stormwater run -off to the Director of Public Works prior to the approval of the building plans. 19. The applicant shall develop the property pursuant to applicable provisions of the City's Water Conservation Ordinance. 20. The removal and relocation of any underground storage tanks (UST's) shall be required to comply with all applicable State and Federal requirements for UST's, which will include additional soil sampling around the existing tanks and associated piping to the dispensing islands. If additional soil contamination is discovered, remediation may be required. 21. Should any previously un- recorded archeological or cultural resources be encountered during construction of the project, all work will be stopped and the Department of Planning and Building Safety will be notified immediately. At the owner's expense a qualified archeologist will be consulted to determine the potential significance of the find, and his findings shall be submitted to the Director of Planning and Building Safety prior to the commencement of work 22. During construction dust control measures shall be required in accordance with the City's Dust Control Ordinance. Grading will be discontinued during first -stage smog alerts and suspended during periods of high wind (i.e. over 15 miles per hour). All hauling trucks shall have loads covered or wetted and loaded below the sideboards to minimize dust. 23. The proposed restaurant and foodmart shall be allowed to have a minimum of 45 parking spaces, based on a total floor area of 5,137 square feet. 24. The proposed driveway at the south end of the proposed parking lot shall be a maximum width of 37 feet. 25. The applicant shall indemnify, defend, protect, and hold harmless the City, its elected and appointed officials, officers, agents and employees from and against any and all claims, actions, causes of action, proceedings or suits which challenge or attack the validity of the City's approval of Environmental Assessment EA -394 and Precise Plan Amendment 97 -2. 8 0 059 SECTION 4: The City Clerk shall certify to the passage and adoption of this Resolution; shall entered the same in the book of original resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 5M day of August 1997. ATTEST: Cindy Mortesen, City Clerk (SEAL) I:1• 40160j II31- KiWlex� Mark D. Hensley, City Attorney Sandra Jacobs, Mayor of the City of El Segundo, California EA394- cc.res 9 0 060 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished susiress AGENDA DESCRIPTION: Adopt plans and specifications for installation of playground equipment at Sycamore Park (estimated cost : $25,000.00). RECOMMENDED COUNCIL ACTION: 1. Adopt plans and specifications. 2. Authorize staff to solicit bids from qualified vendors. INTRODUCTION AND BACKGROUND: The fiscal year 1996 -97 Capital Improvement Program included a project to remove the existing worn out wood playground equipment and to replace it with new playground equipment in Sycamore Park located at the intersection of California Street and Sycamore Avenue. At the City Council meeting of May 6, 1997, staff had requested Council adoption of plans and specifications for installation of metal/polyethylene playground equipment as shown on the enclosed drawing. The City Council directed staff to investigate alternate types of playground equipment and to bring back a recommendation for Council consideration. DISCUSSION: Staff has investigated alternate types of playground equipment and recommends installation of Playworld Systems Challenger 350 -T100 play structure, Ground Zero play activities, one (1) see saw and three (3) spring animals. The Recreation and Parks Commission has approved the proposed playground equipment. Staff is requesting the City Council adoption of plans and specifications and authorization to solicit bids from qualified vendors. The estimated cost of installing the proposed equipment is $25,000.00. ATTACHED SUPPORTING DOCUMENTS: 1. Drawing of the playground equipment presented to City Council on May 6, 1997. 2. Drawing of the recommended playground equipment. FISCAL IMPACT: Operating Budget: No Capital Improvement Budget: Yes Amount Requested: $25.000.00 Project(Account Budget: $27.000.00 Project/Account Balance: $27.000.00 Date: 4/18/97 Account Number. 301 -400- 8202 -8323 Project Phase: Adoption of plans and specifications Appropriation Required: No ORI IN ED: Eduar Schroder, Date: 7) 97 Director of Pubkc Works Director f Recregtion and Parks REVIEWED Date: N TI 5EN: 0 061 PW- AUG05.02 (Friday 7/18/97 1:00 PM) 'OF ) Joe ^ Rims, AP Wr ftbm— -me =.-- -.2 a 6 e�l a. Steel Posts .............. ........................$14,698 Capacity: Up to 35 children ages 5 to 12 yrs. Playstructure: 33' x 28' (9.9m x 8.4m) Use Zone: 50' x 37' (15m x.11.1 m) Installation: Approx. 60 hours Weight: 2984 lbs. (1342.8kg) Featv zs: • Cc!-:tines GroundZerOT' events with exciting NEW SkyTowerTm structure • Fully contained 108" observation deck with Play Telescope • Three great slides including exhilarating NEW 30" -round Spiral Tube Slide • UPDATED Transfer Station provides acces- .1' t 48" Mystructure shown has Beige plastics, Forest Green posts, and Sage Green components. CONTAINMENT 6 PIPE WALL BARRIER 1 (ON 48' DECK) , • STOREFROP (UNDER C ■ SPRING _ TRAINING ♦ PERFORATED-STEEL / LADDER ♦ LIGHTNING SLIDE W /CANOPY / t ♦ CONTAINED STEPPED PL TRANSFER STATION W /STEP ;. \ ■ CHALLENGE WALK ♦ CONTAINMENT BARRIER ♦ CONTAINMENT BARRIER W/PLAY TELESCOPE \0 U- BOUNCE / PIPE WALL BARRIE (ON 48' DECK) ♦ SPIRAL TUBE SUDI R(FROM 108' DECK) OTOMOLDED/ ROOF • LIGHTNING SLIDE I; W /CANOPY (FROM 48' DECK) s(bi )ty o deck and Lightning Slide with ; Js�tio�` 0� Canopy • SURF b : • AC.- -essible GroundZerOTm U- Bounce and RIDER NEW Surf Rider activities waming: Do not install any playground equipment over paved surfaces such as concrete or asphalL The complete area, including the space under and around all playground equipment, must be covered with an impact - absorbing material. s� 39 0 0 G 3Attachment 2 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Boards and Commissions AGENDA DESCRIPTION: Requirements for Park Vista Management Services Request for Proposal. RECOMMENDED COUNCIL ACTION: Approve request for proposal for Management Services of Park Vista Senior Citizen Housing Facility. INTRODUCTION AND BACKGROUND: The Agreement with Park Vista's Management Company, Community Housing Management Services will expire December 31, 1997. It is necessary to revise the previous RFP application and propose specific requirements and guidelines regarding the various aspects of the management company's responsibilities. DISCUSSION: The Senior Housing Board has reviewed, revised and now recommends approval, on the attached Request for Proposal for Management Services of the Park Vista Senior Citizen Housing Facility. This document has been prepared by the City Attorney with input from the Board, city staff and the Community Housing Management Services Company. It is the Board's intent, once approved by City Council, to issue this Request for Proposal in order to enter into a new management contract for the Park Vista Senior Housing Facility. ATTACHED SUPPORTING DOCUMENTS: Request for Proposals for Management Services of Park Vista Senior Citizens Housing Facility. FISCAL IMPACT: NONE (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No_ ORIGINATED: Date: ry /aS /g7 Peter Freeman, Chairman Senior Housing Board ACTION TAKEN: 97805 pvm,rfp 7/23/97 11.30 a.m. i 1.� EL SEGUNDO SENIOR CITIZENS HOUSING CORPORATION, AKA "PARK VISTA" REQUEST FOR PROPOSALS FOR MANAGEMENT SERVICES OF PARK VISTA SENIOR CITIZENS HOUSING FACILITY July 23, 1997 El Segundo Senior Citizens Housing Corporation, aka "Park Vista" City Hall, 350 Main Street El Segundo, California 90245 LAX 182412.IA (717/97) 1 0 065 EL SEGUNDO SENIOR CITIZENS HOUSING CORPORATION, AKA "PARK VISTA" REQUEST FOR PROPOSALS (RFP) FOR MANAGEMENT SERVICES OF PARK VISTA SENIOR CITIZENS HOUSING FACILITY 1. INTRODUCTION The El Segundo Senior Citizens Housing Corporation, aka "Park Vista ", seeks proposals to manage the Park Vista senior citizen housing facility ( "Facility ") for a three (3) year period. The successful Proposer would provide management services for the Facility. The Successful Proposer would operate and maintain the Facility as provided for in the Management Agreement including, but not limited to the following: (1) the renting of units within the Facility (2) the collection of rents and other receipts, (3) the maintenance, landscaping, inspection and upkeep of the Facility and parking lot, (4) properly insuring the Facility, and (5) the enforcement of rental agreements and the El Segundo Housing Corporation Board Handbook of Rules and Regulations. Further information regarding management services for the Facility, and further information about this RFP are provided in the following sections and in the Draft Management Agreement and the Senior Housing Handbook, which, by this reference, is incorporated into and made a part of this RFP. The Corporation invites proposals for the management of the Facility without regard to the prospective Proposers' places of business or prior service areas in an effort to attract proposals from the widest possible range of qualified Proposers. The Corporation seeks Proposers to propose specific management practices which will ensure a high quality, cost - effective, safe, and livable Facility which serves both the residents of the Facility, the Corporation and the City of El Segundo at large. One (1) mandatory Pre - Proposal Conference will be held, at which time the Proposers will have the opportunity to inspect the facility. The Corporation reserves the right to hold additional mandatory conferences, as it deems necessary. The Recreation Superintendent, Judy Andoe, will be the point of contact for all Proposers at the address provided. The proposals called for in this RFP will be considered to be public information and will be available for public inspection, once the deadline for submission of the proposals has passed. Recommendations for modifications to the RFP or the Draft Agreements which will result in efficiency and economy are welcome, but should be specific and should propose substitute language when modifications are suggested. All recommendations shall be submitted in writing. LAXI82412.1A (7/1/97) 2 H. GENERAL INFORMATION A. The Corporation The Corporation is a non - profit, public benefit corporation located within the City of El Segundo and the County of Los Angeles, California. B. Facility Description The El Segundo Senior Citizen Housing Project was developed and is wholly owned by the City of El Segundo. It is operated by the Corporation and its Board of Directors. The El Segundo Senior Housing Project "Park Vista," is located at 615 East Holly Avenue. There are 96 units available, divided among efficiency apartments of 414 square feet; small one bedroom apartments of 520 square feet; and large one bedroom apartments of 610 square feet; handicapped units of 537 square feet are also available; in addition, there is one, two bedroom managers apartment. Units are furnished with carpets, drapes, dishwashers, refrigerators and ranges. Each unit has an individual patio or balcony. The common outdoor areas are pleasantly landscaped. Features include elevators, laundry facility, meeting and recreation rooms. The maximum number of Residents in each one bedroom apartment is two and in each efficiency apartment is one. Rents are substantially lower than rents for comparable units in the area. Due to the limited number of units available the apartments are assigned as they become vacant. (Park Vista residents having first priority to relocate.) The data contained in this RFP is for general informational purposes only. Proposers should not rely on this information for developing proposals. Instead, prospective Proposers have the responsibility of ascertaining all facts upon which they rely in preparing and submitting their respective proposals. Further, the Corporation makes no warranty as to the accuracy of the information in this RFP and disclaims any responsibility for any factual statements which may be incomplete or inaccurate. C. Corporation Goals and Objectives - Proposer Duties The Corporation's goal is to have the Facility managed by an operator which will ensure a high quality, cost - effective, safe, and livable Facility which serves both the residents of the Facility, the Corporation and the City of El Segundo at large. In that capacity, the operator will be responsible for providing, among other things, the following services: • Management support and advice to the Corporation, except for legal advice which shall be provided by the City. Said support shall include, but not be limited to, preparation of agenda items, monthly submittal of financial and management reports, attendance and participation in Board meeting of the Corporation and development of recommendations related to policies, procedures LAX1824I2.IA (7/7/97) 3 0 067 and the operation of Park Vista. • On -site management, 24 hours per day, seven days per week, in the form of one (1) 40 hour per week manager and two (2) alternating on -call individuals who will be on site when on duty. • Maintenance of a prospective tenants' waiting list on the basis of seniority. • Collection and maintenance of tenant rental agreements and operating records. • Maintenance of financial records acceptable to the auditors selected by the City Council to perform oversight of the activity. • Audits of financial records on an annual basis by a CPA, including the submittal of a management letter by the CPA directly to the Corporation. • Financial activities including the payment of all bills /invoices /payroll and the transmittal of designated funds to the City for investment purposes. • Collection of rents and maintenance of records relating to rental receipts, deposits, and related unit transactions. • Recommendations related to appropriate rents for the facility. • Enforcement of all rental agreements provisions. • Development of a budget which shall be submitted to the Corporation by November of each year. Said budget shall identify those services /activities that are to be accomplished by employees versus those that will be accomplished by contract. • Adherence to and enforcement of the management agreement. • Procurement of needed services, materials and bids consistent with the adopted budget. • Hiring, supervision and discharge of all employees. • Procurement of insurance as directed by the Board. • Enforcement of Corporation approved policies and procedures, • Recommendations to the Corporation on a course of action when tenants do not meet tenant agreements and implementation of the Corporation's course of action. LAX1824121A (7/7/97) 4 1 1 • Implementation of facility standard operating procedures. • An annual report summarizing the operational and financial activities of the facility in the previous budget year. • Recommendations related to the maintenance of the facility and its operations, including an annual five -year plan that projects issues and alternatives solutions for Corporation considerations. • Report of all accidents that occur or are reported to have occurred at the facility. • Operate cooperatively with the Corporation and the City of El Segundo. The Property Supervisor is to attend Senior Housing Board meetings, a minimum of 12 meetings annually. 111. RFP PROCESS A. Process Integrity Guidelines for Proposers Given the scope of this Request for Proposals (RFP) and the Corporations's desire to award contracts in a timely manner and free of contention, the Corporation has instituted Process Integrity Guidelines for Proposers, as set forth in this Section IV.A of this RFP. These Process Integrity Guidelines for Proposers govern interactions between Proposers and the Corporation's staff. • All contacts between the Proposer and the Corporation, except as to legal matters are to be through Judy Andoe, Recreation Superintendent, c/o City Hall, 350 Main St., El Segundo, California 90245, telecopier (310) 322 -7137. • Contact by counsel or on legal matters are to be submitted in writing to the Corporation at the same address as given for the Corporation and at Burke, Williams & Sorensen, c/o Mark Hensley, 611 West Sixth Street, 25th Floor, Los Angeles, California 90017, telecopier (213) 236 -2700. • All substantive questions (i.e., other than questions about time and place of conferences, interviews, etc.) shall be submitted in writing to Judy Andoe, Recreation Superintendent, at the provided address, or asked at the pre - proposal conference. Any evidence which indicates a Proposer has failed to comply with the Process Integrity Guidelines set forth in this Section IV.A of this RFP may result in that Proposer's disqualification. Any questions regarding the Process Integrity Guidelines shall be in writing and shall be transmit- ted by telecopier and mail to the Corporation and to attorney Mark Hensley at the address listed above. Any written communication from the Corporation to a prospective Proposer will be LAX182412.IA (7r7/97) 5 0 069 transmitted simultaneously to all Proposers along with answers to written questions submitted. (Prospective Proposers must facilitate this process by providing their telecopier numbers to the Corporation). B. RFP Schedule The schedule for the RFP process is: Activity Date • Mandatory Pre - Proposal Conference 3:00 p.m., Pacific Time October 1, 1997 • Final written questions due from Proposers October 8, 1997 • Corporation sends written responses to questions October 15, 1997 • Proposals Due -3:00 p.m., Pacific Time October 24, 1997 • Corporation conducts Proposer interviews November 5, 1997 • Agreement(s) to City Council for approval November 18, 1997 • Beginning of Management Services By Proposer January 1, 1998 NOTE: THIS ESTIMATED SCHEDULE IS PRELIMINARY AND THE CORPORATION RESERVES THE RIGHT TO CHANGE THE SCHEDULE, AT ITS DISCRETION. C. RFP Exceptions and Questions Failure to take exception to the RFP and the Draft Agreement and to propose recommendations for modifications to the RFP or the Draft Agreement or the municipal code shall be deemed approval and acceptance of these documents and shall be deemed a waiver of the right to object to the terms of these documents. Proposers' Questions must be submitted in writing in accordance with the Schedule above, or be asked at the Pre - Proposal Conference. The Corporation will not be responsible for or be bound by any oral instructions, statements, interpretations or oral explanations issued by the Corporation, any officers, agents or representatives. LAX182412.1A (7/7/97) 6 0 070 D. Pre - Proposal Conference Attendance at the Pre - Proposal Conference is mandatory for All Proposers. Prospective Proposers whose designated representative(s) do not attend the Pre - Proposal Conference will not be allowed to continue in this RFP process. If a joint proposal is to be submitted, a representative from each firm with a substantial interest (representing more than thirty -three percent (33 %) of the total interest) must attend the Pre - Proposal Conference. E. Proposal Submittal This RFP calls for the submission of one proposal. Each original proposal and ten (10) copies should be firmly sealed in packaging that is clearly marked on the outside "EL SEGUNDO PARK VISTA MANAGEMENT REQUEST FOR PROPOSALS (RFP)" and mailed or delivered to: El Segundo Senior Citizens Housing Corporation City Clerk's office, City Hall 350 Main Street El Segundo, Ca 90245 Telephone (310) 322 -4670 F. Proposal Evaluation Review of Proposals. 1. Individual Proposal Criteria The proposals will be evaluated on the basis of the following criteria, which are not listed in any order of precedence or importance: (The Park Vista facility is not a HUD Housing project,) Service a. Operation and maintenance of a quality housing facility. b. Providing of a safe and protected facility and environment for all residents, recognizing the age and abilities of its residents. Including, but not limited to facilitating the need for relocation in the event that the health, safety or security of the facility or its residents may be compromised. C. Operating cooperatively with building owner and representatives. d. Operating cooperatively with the residents of the Facility, including response to resident inquiries, complaints, and concerns; i.e., following all policies and procedures. LAX 182412.1A (717/97) 7 0 071 e. Experience with operation and maintenance of a senior housing facility or related facilities. Cost Service Cost: Cost of managing the Facility. Operations Organization: Organization and qualifications of the Proposer. This includes an expla- nation of how the management and operations structure are linked; how the company(ies) foster communication and response to resident and Corporation inquiries; and demonstration of corporate ethics. Procedural Compliance: Proposer's compliance with RFP requirements. Financial and Risk Factors Financial Background: Financial projections, strategy and capability of the Proposer. Proposer shall also provide audited financial statements. A Proposer's financial information which the Proposer seeks to be held confidential must be clearly identified as such by the Proposer. Risks: Demonstrated to the Corporation the ability of the Proposer to handle risk factors in the contract including but not limited to: • Compliance with existing laws and regulations relating to all facets of operating a residential or senior housing facility; • Protection and indemnification of the Corporation and the maintenance of proper insurance coverage both for the Facility and the Proposed operator and manager of the Facility. Financial Reporting: Demonstrated record and capability of consistent and accurate financial reporting. 2. Interviews /Selection Process Based on the contents of the proposals, the interviews and any other information requested by the Corporation one or more Proposers may be selected for consideration at a Corporation Board of Directors meeting. The purpose of the Corporation's Board of Directors meeting will be to select the successful Proposer. Corporation Staff will present the proposals submitted by each of the selected Proposers. Prior to or at the Corporation Board of Directors meeting, Proposers will be allowed and encouraged to amend their proposals to make them more competitive. Upon closing of RFP LAX182412.IA (7/7/97) 8 0 072 process, the Corporation will determine whether, and if so to which Proposer, to award the Agreement. The Corporation reserves the right to continue the Corporation Board of Directors Meeting to a future date and time at any time during the consideration process. G. General Terms 1. Proposal Development and Acceptance Costs The cost of preparing and submitting a proposal is the sole responsibility of the Proposer and shall not be chargeable in any manner to the Corporation. 2. General Description of Award Upon conclusion of the RFP process, agreements will be awarded and executed as de- scribed. 3. Rights of the Corporation The Corporation's rights include but are not limited to the following: a. Issuing addenda to the Request for Proposals, for any purpose including extending or otherwise revising the time for submittal and changing the requirements of the RFP, including the services sought; b. Withdrawing or modifying the Request for Proposals; C. Reissuing the RFP. d. Requesting clarification and /or additional information from any Proposer at any point in the procurement process; e. Executing an agreement or agreements with one or more Proposers, on the sole ba- sis of the original proposal or any negotiated additions to proposal submissions; and f. Rejecting any or all proposals, waiving irregularities in any proposal or requirements of the RFP, accepting or rejecting all or any part of any proposal and waiving any requirements of the Request for Proposals, as may be deemed to be in the best interest of the Corporation. 4. Consequence of Submission of Proposal a. Corporation shall not be obligated to respond to any proposal submitted nor be bound in any manner by the submission of a proposal; b. Submission of a proposal to the Corporation obligates the Proposer to enter into an agreement with the Corporation as proposed; LAX182412.1A (7/7/97) 9 0 073 C. The Agreement shall not be binding or valid against the Corporation unless and un- til it is executed in writing by the Corporation (after approval by the Corporation's Board of Directors) and the selected Proposer, and the Proposer's Cash bonds and insurance have been accepted by the Corporation. 5. Certification of Proposal The submission of a proposal shall be deemed a representation and warranty by the Proposer that the Proposer has investigated all aspects of the RFP, that the Proposer is aware of the applicable facts pertaining to the RFP process, its procedures and requirements and that the Proposer has read and understands the RFP. No request for modification of the provisions of a proposal, or of the provisions of the Draft Agreement or this RFP shall be considered after its submission on the grounds that the Proposer was not fully informed as to any fact or condition. 6. Performance Bond The Successful Proposer(s) will submit Cash and Performance Bonds as provided in the Agreements. IV. INSTRUCTIONS FOR PREPARATION OF PROPOSAL A. Proposal Preparation Proposals must include a cover letter signed by an officer or agent of the Proposer who is duly authorized to bind the Proposer, along with a copy of the corporate resolution or other document establishing that the person submitting the proposal is authorized to do so. The original plus ten (10) copies of the proposal must be submitted in a separate envelope marked "EL SEGUNDO PARK VISTA MANAGEMENT REQUEST FOR PROPOSAL, (RFP). B. Proposal Format The following proposal format must be used by the Proposer. LAX182412.IA (7/7/97) TABLE V -1 Contents of the Proposals Section Contents Transmittal /Cover Letter 1 Executive Summary 2 Description of Proposed Services 3 Project Organization and Qualifications of Proposer 10 0 074 4 Risks and Contractual Obligations 5 Exceptions 6 Proposer's Financial Data 7 Representations and Certifications 8 Description of Proposed Contract Cost All pages of each proposal must be numbered consecutively through the document starting with the first page of the transmittal letter as page one. 1. Executive Summary In this section, the Proposer should discuss briefly, or outline, the highlights of your proposal. 2. Description of Proposed Services In this section explain how you propose to provide management services for the Facility as contemplated in this RFP. 3. Project Organization and Qualifications of Proposer This section should tell us about your company: describe the Proposer's expertise and experience. The following information should be included: a. Corporate /Agency Registry. Where is your firm incorporated? How long has your firm been providing service in California? If it has not provided service in California, state how it will become familiar with California requirements for managing a senior housing facility. Provide information on other states, if any, where you are incorporated, and what state and in what year your parent company was incorporated. Please provide a copy of the California Articles of Incorporation, if any. b. General description of the experience of the firm(s); C. Experience, including description of up to six (6) relevant projects, degree of in- volvement, names of clients and names and telephone numbers of client contact persons. d. Tell us about yourselves: Relevant service experience of key personnel who would provide services and a description of their backgrounds. e. Describe your proposed service plan for the project, including overall staffing, and percent commitment by program, of specific staffing (such as management, opera- tions, mechanics and financial), including names of staff and titles, specify whether staff is new or existing. LAX I82412.IA (7/7/97) 11 0 075 f. The Proposer must also include details of all pending litigation, including notices of violation, and pending criminal investigations against the Proposer or its parent or sister companies or joint venture company(ies) by any governmental entity against the Proposer or its parent for services relating to the operation or management of residential facilities or senior housing facilities, and all litigation against all governmental entities by the Proposer or its parent company or joint venture company(ies). g. Ability of Proposer to support Board in the development and implementation of policies and procedures for facilitating a transition to a unit inhabited by an aging population. 4. Risks and Contractual Obligations The Corporation requires that certain risks and contractual obligations be addressed in the proposal. The Corporation views protection against related claims and litigation as a matter of great importance. Please describe your approaches to: • Compliance with applicable laws and regulations regarding the operation of housing facilities; • Protection and indemnification of the Corporation and the maintenance of proper insurance coverage both for the Facility and the Proposed operator and manager of the Facility. 5. Exceptions The Proposer must: a. warrant that it has reviewed the requirements of the project as described in this RFP and the Draft Agreement and any addenda; and b. specify and discuss any terms of the RFP and Draft Agreement that the Proposer cannot or does not propose to meet. 6. Proposer's Financial Data a. If the entity which will sign the contract has been in existence for less than one (1) year, Proposer must provide sufficient financial data to substantiate to the Corporation's satisfaction the financial viability of the entity. Corporation makes no representation that it will be able to maintain the confidentiality of Proposers' financial information. A Proposer who submits financial information which it asks to have treated as confidential should submit a statement justifying its treatment as confidential and label it as a separate exhibit, clearly identified as confidential and cross - referenced in the proposal. LAX1824I2.IA (7/7/97) 12 0 076 7. Representations and Certifications Each Proposer must complete and sign EXHIBIT 1, THE REPRESENTATIONS AND CERTIFICATIONS FORM. The form must be signed by an officer or agent of the Proposer duly authorized to bind the Proposer and must be notarized. The Proposer must include a copy of the corporate resolution or other documentation showing that the person signing the Representations and Certifications is so authorized. 8. Proposed Bid Based on the service description of the proposed services, provide a proposed fee for performing said services, including any proposed increases over the term of the Agreement. LAX 182412.1A (7/7/97) 13 0 077 EXHIBIT 1 REPRESENTATIONS AND CERTIFICATIONS FORM The "Representations and Certifications" consist of two parts. The first is a statement as follows: "I, [insert name of Proposer's official executing the Representation and CertificationL represent and certify, on behalf of _[insert name of entity or entities submitting Quality Service proposal proposall that I am familiar with the information presented in the proposal, and that it is true and correct to the best of my knowledge and belief and that I am autho- rized to execute this Representation and Certification. Signed " The second part of the Representation and Certification is a copy of the corporate resolution or other document establishing that the person making the Representation and Certification was authorized to do so. 1AX182412.IA (717/97) 14 1 • EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA HEADING: Park Vista Plaster Project RECOMMENDED COUNCIL ACTION: Approval INTRODUCTION AND BACKGROUND: MEETING DATE: August 5,1997 AGENDA HEADING: - We, the Board, have investigated this plaster problem and put it out for bid. This process has taken seven months. DISCUSSION: We, the Board have employed an architect and have had city engineers advise us on their solution to this problem. We have had in bids and after careful examination by the Board and the City Staff, the Hollister Construction Company was approved. ATTACHED SUPPORTING DOCUMENTS: CHMA Request for Funds Memo FISCAL IMPACT: YES X NO Amount Requested: $13.325. Account Balance: Date: Account Number 1302 Appropriation Required: FY96 /97 Budget Yes No X ORIGINATED: Date: July 25, 1997 President, Senior Housing Board ACTION TAKEN: 0 079 COMMUNITY HOUSING MANAGEMENT SERVICES 3375 S. Hoover St., Suite D Los Angeles, CA 90007 Tel. 213/765 -9612 Fax. 213/765 -9623 DATE: 27 Jun 97 TO: P. FREEMAN, PRES. FROM: A. MOSK ' SUBJECT: PARK VISTA: REQUEST FOR FUNDS FOR PAYMENT OF PLASTER REPAIR WORK This memo is to confirm our telephone conversation today in which I advised you that yesterday I executed the contract with Hollister Construction for the plaster repairs pursuant to the approval by the Board at the 25 Jun 97 meeting. The contract price is $13,325 and the work is to commence by 14 July 97 and be completed by 14 Aug 97. The entire amount will be due and pay -able at that time. I presume that the funding for this work will come from the Reserve Account and am requesting a check for this amount before 14 Aug 97. Please make the check payable to the Park Vista Operating Account. Thank you for your assistance in this matter. cc: K. Covington CHMS Memo a1:1 M M N 0 a tJ V f 0 0 .f N — C R :. >y �« R R -Iji k A A 7l A A R R R 9: Y: R� 5 7. A h i O T O \ h 0 WW 0 ►- QQ CL a N O O c N � 0 N 01 16 N I' N a ItC 3D CDT •OO A DT 70 C A � • g N -oc 7N Mc wO OD O a N N N !U f•1 J JJ fu Z A N . y1 U•1 LL Do -- ul 0 J en M M M Y (O O N J C 4 L C L O , U O \ L 9 �- �. C •.. V t r > W 1-• ^ 1 i 0 .. �.• A- 1- ✓ T 4 6'f 4 M 4. 4- M U O ¢ 4 .• A U bl YI O N L 41 L K O Z .+ O N C N N O C 4 .•+ ^ O K Q d A w d N C N •^ 4 C N \ LL 4 L 41 L r 3 L D .-: ^ O r L M 46 4 E 0' V H N o T C W 41 > ✓ ! N 4 41 ,l1 T N 4 V C L W > ry 4 4 a L C • C u 4 4 N 4 Y u a q /. p I •^ 7 7 N O C C 1: P Z W 4 C N D E 4 ♦• U ^1 ^ 3 C N j < S N w L O a x N u a C A 4 4 C O U V U c 0 0 t�J! N O D C .+ M t 4 •^ N 4 h Q z Z 1 4 L 7 "� U 4U 4 N•^ L T � 7 w L 4 A O 41 u U N U L> 4 4 7 Z O U. IL F \ O ) 3 u U OZ Z W2 ✓ N L O A N C C 41 • 4L >JD 4 L i N C c 'O N L �+ \ O H W Z l'- - O Z w O E >> C LL x 'C r) C T If- •^ O L w 4 4 +� 4 ,0 > 4 C 4 .r 0 f- « T N 4 4 6 V ,! P W W F L D u N F A 4 E U N 4✓ T 3 4 C n T L 4 T T 4 4 41 4 7 4 C N !Y K Q W LL¢ w W 4) J a x N 4 CI L x✓ u 41 4 L A 4 TJ 4 0 L r D A A T rJ J III 1- U> J O 4 F K 1•- W a F- U 4 11- L U L. a u C 0 L 4 11 > W O C a �+ 4 8 M Z C O 4r T 4 W 04.. �^ a LL '-' O: ?J L OW A '+ C C I ✓ 17 O 4 a 4 L a4 U V a' 4 L O Y L 11 4✓ 7 N^ >'C' fi �-0 Z �F-Z m ✓ r- O 4 t 4 `+ N^ O r 1 L V 0 4 ••� L Is 7 i < LL O J - O W (A < O j A 41 ✓ T a a O •+ A 'J 4 L O s' J sr .. u 1- .+ Q a. 1-• L ti tr. O: W Z r N L C �+ ! L u 4 L g r �+ N W Q ,O J O lal W �-•' W •-' 2 W �? C c, v O 4 4 C E 'J O c U W c 4 ✓ C > ✓ t = ^' b, v! 'n 4' a s >- Q ' �- S. Cl a s O X - O m L L 4 V L 4 4 T 4 3 V 4 N L O E '' O 6 C N R <¢ = U 3 W 3 W C O 7 4 Ic P 41 U O C A P! C w U 4 T U 41 11 41 4 v C • O✓ .. U u V u a L L L O 4 ✓ L U• ■ 4 d z Q r to ✓ 4 N L 4 T 0. £ O �+ 4] T 4 N ✓ -� . W 10 L ✓ 'a ✓ U Ll W .• - ^� A T O C ✓ C r4 L •• U, J E 4 C '+ C 7 O 7 a 0 C Of fl N 4 3 Y, W 0G Fes• 1�-� VMM ,Y W L i 4 3 a4 B P In L T 4 M E ^� 3 •• a 4- L E E L o >, N �> ^ C U ^+ Z M 0 0 U) 10 0 0 -D h 2 < t3 O Z '1- ✓ 4 H P T 4 O L C c 41 O L N! 4 3 L 41 L 41 < r .- W. Q C O N a U 7^ O a u O N 4 L u a a 4 S ,0 Z K W p f.. C — ✓ ✓ a '^' LL F- �D M UI M ¢ 3 In O u1 .. L •+ ✓ Y ,E O „I 41 O 41 Y l�l Y If O V LL LA -•1 Q LL T > O 4, N . W I W V H O 4- N L b O 0 Z >- F r L a C a 7 Q 4 •• 4 Vi . 4 a a U u .. Z 4 W Q Z E w Z O 4 u L 1- W G L r ►- = y M W LL F- R t°f •. o IoL uu ce Y tL t m x .ai o Q 0 0 V—. al r R n nR 40 N M N a M r r f i I I I Nei` ^ao pow Z > P� • � r. M M II LL r r M l M M O O in m N < I P I• ►' II' I � Y•1 Ia I''C '�Y. o I LU � I I I ! ,I,� W�e I•+ �, �• CC ' H� I I � I � r �� L ;y I• u_ ~� a ■lN IN U y i� • i• bL I I• •lA iI I W I .1 L • IM CIO, I, • Z II LL I IL •G • IN r- i c OZOZ �_ a It W c u o D ri u- 1od0 �u� I" �' o •l� • �u o 1�+ pp� 4 wF- r. C • U aO r a Z W 14 ►• W Z I •• M O r S. <O LJUIi W 17 G I`' I � r 10i. OWC W H 2 r� r+ ry K J � w Iii w t -j U. W<019 UZ0 I „�F >M Ir I I pw w < 0 6) 19 Z j� UU U Ww J►. W Ui"nW L L iu I CI >O 1 7 W W L a W 'C O ZtALOL<4400), I 10'o A • • I .1m at p0 • W tAOCOF'<3t01W W •I IC O O• V -cm v <U0. p y UL p • Inr •, N+Y ur l >a • O It OG • iA IM • • lu a M 'r 1: 1 ; W i L Cl C a 7 e e r Q O O e 0 Z I Z LA tA.0 r"aI O<C,., L r ., A IA !I e M W a I� I•• IfjIv^i ' eo I t • r- M N' 7 I, t J I IMO 0 I I M N N.. t 1A -J! U W LA F-� u° Or rC <1 = W Z L <2 <W • r•I uv FF O I L 0 �w N i N l^+1 N ! c C i c 0 n C V e A � o i s J n I v � • .ar. r *0 I . C O •� C L t w = O • �aYi r • L C V Y r 0 L • P r M T n` Y A r r > ••coon = .••C i•��t>•ro rca r � ii • • �. C i• • • a • L •O w�+ o Ip c I T•. P C M • L M M t C• o W av• aw.O uM u • 00 v as w 42.0. T > 0O �• O.+ru9• • '{tea CL 0 ■ L r r" 0 44 C « • r b C N; C r•■ •• a L O C■ C v C r PO `"iY fj ALL C c. r r •I• •��•rCwCN L4+ .00, - • � � IC a • .r 7 f- � • � C ..� OL Ni!•Dg L ++ IIL uOM•'f�ua6y I I IL I< 1 I I W s O H O rp sa i li c o c cu 0 ,=• a M 0 0 •f J• 7 �D .I r- o Cri PJ �Ti rl rr 7 a - - J t' t•� G+ N In N LL r:t li I 1� l�l 'J M I~ am o 4, V J r_ s 7 h d W � l U4 I O u W W t 2 1 " �. O Y u p q O _ ¢ z Z Z - t Z O u O tt. LL G I � I M Z w T ra w LL � Of- aF OZ Ou O c 1-• R' S � W Z r,r- l.. W U. ix V) N I a41 > H O 'O - L x W Ui Z' a c ,• w Iti r r 7 C a+ a. C, J O ,¢ LL U1 S : z = u 1 O Li lal a. CL J Li W ' W O N v �loOU r� s Jr ¢ s• L a. l: t 4) d ro L �r is W - F..., t„iU v �, r (,)�n� r1 r• W LL7 G 7 Z O E Cr Cx n: OQ t=L O ro LL r 06 t r •D 7 Z .. U) Id L _ i Q J '0 O '0 ' tLa� i J u w > L r w T O N W O to L M 2 C7 I p V d 0 r Y C CL <ul W1- L 7 y Z Li t ►-Z y4- L f ¢ 7 u 1-O w J O In U O r .lulr, ILA I 'i I�A 1 I4%I�I45 1eIeI;.IsIeIsIrlsJel�,l: -l�: �Q r` o W o Q• o •� C y r- o uI < > . N -V N J N O O -I o y N W W v �( 1 � N •� i Qa � 3 r .i 0. Q S U M 0 J J y y > ,n .J E ul T ¢ L g a I v r a c a c I n y r j ro• a ro O N 0. C r 'a Y C ,L C > L v +E ca o I y n Q l J ii J• y N t N Lil N U L I 0. r R rp sa i li c o c cu 0 ,=• a M 0 0 •f J• 7 �D .I r- o Cri PJ �Ti rl rr 7 a - - J t' t•� G+ N In N LL r:t li I 1� l�l 'J M I~ am o 4, V J r_ s 7 h d W � l U4 I O u W W t 2 1 " �. O Y u p q O _ ¢ z Z Z - t Z O u O tt. LL G I � I M Z w T ra w LL � Of- aF OZ Ou O c 1-• R' S � W Z r,r- l.. W U. ix V) N I a41 > H O 'O - L x W Ui Z' a c ,• w Iti r r 7 C a+ a. C, J O ,¢ LL U1 S : z = u 1 O Li lal a. CL J Li W ' W O N v �loOU r� s Jr ¢ s• L a. l: t 4) d ro L �r is W - F..., t„iU v �, r (,)�n� r1 r• W LL7 G 7 Z O E Cr Cx n: OQ t=L O ro LL r 06 t r •D 7 Z .. U) Id L _ i Q J '0 O '0 ' tLa� i J u w > L r w T O N W O to L M 2 C7 I p V d 0 r Y C CL <ul W1- L 7 y Z Li t ►-Z y4- L f ¢ 7 u 1-O w J O In U O r .lulr, ILA I 'i I�A 1 I4%I�I45 1eIeI;.IsIeIsIrlsJel�,l: -l�: �Q o W n C y < > . N -V N ar r O O y N L O v �( 1 � N •� i 1 � 3 L S U M 0 y y > ,n E ul T 1 d 'O L g a I 7 r a c a -'A- • t ` b 7` Wf� 083 o W C y < > . -V N ar r O C r L O v y 1 � N •� i 3 L S U M 0 y y > ,n E ul T 1 d 'O L I 7 r a c a c I n y r j ro• a ro O N 0. C r 'a Y C > al v +E ca o r y n w c L y y N t N N U L 4 0. r �, In In 4. » r U O C L E l .1 C. ► o - y v 4 Y L¢ T w d 8 U N y L r u C T T ?• d N C u M L m N •• r 4 L r r0 T y E m T> L u 0. c L d G d u 0 �0 > '+ C- m 7 u L 0 C L ar W U r y 7 x m > L a O y u 7 n u G r In r L r 9 u O L 0. \ O. a . 0- 'L m r G Il ` LI U J a. > L C r L C c .l C C is c 41 m- r y ,y > y 7 •L 01 r 1- 019 -' C% o c T C r 0 A C C L L u r Ij d E O y A LL r j 9 7 0. O c N d V N •0 O L r_ C M U a • a rp tl lu 11 I 1 -'A- • t ` b 7` Wf� 083 •- F 0 0� o \ o CO Cu t- 0 WW `< LL. O � I Ii I rt P IO rt� j 1/1 � rt O Y N A m z � h CD 'J w '< CA F O J 1- W z O 4 I Z Ms v I ^�r.i 7=- .}•_L i N 'O -f P P N LA N a N F F N N N N A 1� N � N NDO PP MAO CN O�rt CO N NN� p�N .. �0 Frt pN > NN .p �• aDo �CF N•- NM N rtN Nrt C)F vNIAoLA N �O r• M N P IfffffMMMMMM IJ1 LA N IA N +N N OD �O FNIN ow N LA NI N N M ■ Y O t V t C 7 2 �' N • L C f N u .• O \ w O L L „0• 1 V C .r r O \ > L `O u C 2 •• ' W M T • N O N • v 2 L O I C N N • r S r L O r \ n I .•.. O �a O IN •OC C C .rM CL^ N O L. LL l I w 10 + 0 LOLr2L �L OLNA I I'I r , .r . w L NrN iI.I > U s j • C L ' C U•� • r W Cr � S r O C C L P u a O L • Y C O < 2 ^u 6 iii; N a• t . dN •OI > ■ ■ OC ih O I2 w M O L 0 r r ! Y CO O L h U I D 0 N N O O C U V w V d L T I Z'O Z, < h Z O O > I .\ I L 4 O N u N OT U •„ 7 > • d 7 r O M i- Z O Z>LLLL w O I Zh GLL I N tC L W1W 2OO�C< C Ich12z i� C h< I • O • V 1 1- '1- O Z < O W U Z OW C ,I I; .. C O L A P • r •) - d < U .h N 'C 0 3 • N` I • r • T ? • • • C N h � W W ,Y K O N W . W C u O C. J < W" ' J u7 u d M Q r Y O • IF r 0 • 3 •+ C f >> A ` Z a C W h J Z .N O < i h W Z 0. •'.h > • U • G IG d O O • W C O- Y d 2 C •+ ■ O '� T • O [ OC •-' m Z <I�•• h CC! - W < C I ••+ A. ►' Ot I" = a' Z ± u M 10 L 0 O C L • 6 • L r d • — U U r r • > C LL. �J C h to L L IN J O L IW W Z r. W ►+ h Y U W IJ N 7 C O r. T P d T O L< d 7 x '■ N ++ • .• ■ U T O W a: iW h [F -O' >e • OZ t LL W< UIO O J'F• O WI►~• (A C1 < W r•^' U IL t• • • O L r O v rU r, \-• d �■ L O UrV • •+L O U . • t- d �■ d p• s 0— Cj••• L,JCWIaa ?' a. N L C Y- •� ! L N r. • L '■ r v L 0 W A J U F- - K i--'J O: d �m Y �W h W ••' • W •+ C O u o +C ••► u U W C C • r C C N > r L C �+ r O C r •'■ - o w'z a IL W C 1h CA L OO2 C. 126 h i <Cc r'd h !O O W U I• Cl ! 0 ♦>• •2 O ••rLOC•CV CN -u1 U1.0ZOC:OY<'' <<O'�`+0W:XO L ICO ILL 2• 14 P r r 0 0 C ! C r U O T• O • r rC A <C0Q.C.i2SV.LL3WiJ30CIW0 6L LU O r• u40. I IL L O • Y T•Nrdt• r wL C i • Nlr• 7r •> 6 U d ■ O W 3. V C r C r W O L I O � O 2 V d� C L f f N O 2 a OD 01 N rt .o F --.P .-IN M -- !M OD h .� W L O 2 Z 0 0 G• 2 ". *,- O� f I P N f+ .. O.'►• L O T+• C^ S L O L M V .- .-,� .- ► M'rt to bl`o `C F'.F F < of Z F • • Lpi I w O O ,L p L N u O O f• • L U d O I ' cc O <w� OC LL 19 .. <' 3I J1 O O iy ■ r U ■ ■ ■ < JI u LLi < T ~ 10 N i h CL O I Ol O 1 �- N L O w V I "� r I Hi la.•i IL 2 It N II L W • i <z� IVY' !LL IQ I IL I �„ 'O O to I•-' O 4. r Iu ZI i0 YILL I< it = H UI _ i. T-- - TY'Ix -I I I H • C � A• Y. fir.• � W u Z de Z IO O h r i A A r ' ' M[ss 1�I& 06, MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, July 15, 1997 - 5:00 P.M. CALLED TO ORDER by Mayor Jacobs at 5:05 p.m. PLEDGE OF ALLEGIANCE - Councilwoman Jane Friedkin ROLL CALL Mayor Jacobs Mayor ProTem Wernick Councilman Gordon Councilman Weston Councilwoman Friedkin - Present - Present - Present - Present - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. No Individuals addressed Council NONE CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Gov't Code §54957 (Personnel); and /or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) Siadek et al. V. City of El Segundo, LASC Case No. YCO25264 Rinebold /Hawk v. City of El Segundo, LASC Case No. YCO25220 Charlotte Hayes v. City of El Segundo, LASC Case No. YCO26759 In the Matter of the Application of City of Los Angeles Department of Airports (LAX) for Variance, State of California Case No. L- 9604014 Mosleh and Greffon v. City of El Segundo, LASC Case No. YC 025903 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -0- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -8- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - Management; Mid - Management & Confidential Employees (City Manager, Negotiator). CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Meet with Negotiator regarding the acquisition of a strip of land owned by Chevron along the easterly boundary known as Assessor Parcel 4138 -16 -06 and a strip of land owned by Allied Signal along the westerly boundary known as Assessor Parcels 4138- 15 -13, 4138 -15 -14 and 4138 -15 -21 as additional right -of -way in connection with the Sepulveda Boulevard widening project. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. NONE ADJOURNED at 6:55 P.M. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 15, 1997 - 7:00 P.M. CALL TO ORDER Mayor Jacobs at 7:08 P.M. INVOCATION - Rev. John Svendsen, First Baptist Church PLEDGE OF ALLEGIANCE - Councilwoman Jane Friedkin PRESENTATIONS ROLL CALL Mayor Jacobs - Present Mayor ProTem Wernick - Present Councilman Gordon - Present Councilman Weston - Present Councilwoman Friedkin - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on beha f of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Two (2) individuals addressed Council 1. Rich Reed, resident, spoke regarding education reform and the ESPD. 2. Nancy Cobb, 1218 E. Sycamore; announced the mural, Aviation History at Main and Grand Ave. will begin on Thursday July 16, 1997. A. PROCEDURAL MOTIONS 1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 B. SPECIAL ORDERS OF BUSINESS - 1. Public Hearing and consideration of a Resolution amending an adopted schedule of fees to partially cover, but not to exceed, the cost of providing various library services. Fiscal impact: Estimated increase in revenue of $18,000 - $30,000. Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on amending an adopted schedule of fees to partially cover, but not to exceed, the cost of providing various library services. She asked if proper notice was done and if any written communications had been received. Clerk Mortesen stated that proper notice had been done and no written communications had been received. 1 0 087 i0-. 1 John Straveo, 408 California; representing Boy Scout Troop 773, stated that currently the scouts use the Matsui Room and they cannot afford to pay $300 a year in room rental. Council consensus to investigate further the charge to non - profit community groups. MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to continue the Public Hearing to August 19, 1997 at 7:00 P.M.. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 2. Public hearing and Appeal of the Planning Commission's decision to Deny (as a result of a tie -vote) a Conditional Use Permit (CUP) to allow an existing freight forwarding business (currently operating without City approval) to continue its operation within an existing 7,820 (gross) square feet building (7,701 net square feet) , at 129 Sierra Street (between El Segundo Boulevard and Franklin Avenue) in the Small Business (SB) Zone. Freight forwarding uses require approval of a Conditional Use Permit in the Small Business (SB) Zone (EA -393 and CUP 96 -6). Applicant and Appellant: Mas Takahashi (TAS Air Cargo (USA) Inc.). Property Owners: Carl E. Knutson, Harry Anderson. Mayor Jacobs stated this is the time and place hereto fixed for a public hearing and Appeal of the Planning Commission's decision to Deny (as a result of a tie -vote) a Conditional Use Permit (CUP) to allow an existing freight forwarding business (currently operating without City approval) to continue its operation within an existing 7,820 (gross) square feet building (7,701 net square feet) , at 129 Sierra Street (between El Segundo Boulevard and Franklin Avenue) in the Small Business (SB) Zone. Freight forwarding uses require approval of a Conditional Use Permit in the Small Business (SB) Zone (EA -393 and CUP 96 -6). Applicant and Appellant: Mas Takahashi (TAS Air Cargo (USA) Inc.). Property Owners: Carl E. Knutson, Harry Anderson. She asked if proper notice was done and if any written communications had been received. Clerk Mortesen stated that proper notice had been done and no written communications had been received. Laurie Jester, Senior Planner, gave a brief staff report 1. Jim Davis, 3944 Hollow Rd. Los Angeles, representing they owners, requested if they would have to resubmit everything. Council stated no they did not. No members of the public wished to address Council Council consensus to return this item to the Planning Commission with the new facts and request their comments. MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to continue the public Hearing to September 2, 1997, 7:00 P.M. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - 2 DRAFT A. Status of current recruitment for applicants to the El Segundo Senior Citizen Housing Corporation Board. B. Notice of vacancies on the: Capital Improvement Program Advisory Committee (1 vacancy -term expires 11/30/97); El Segundo Community Cable Advisory Committee (2 vacancies -terms expire 10/31/97); Investment Advisory Committee (1 vacancy -term expires 8/30/97); and the Planning Commission (1 vacancy - unexpired term to 6/30/98). Council extended the current terms of office for the Senior Housing Board, and authorized the recruitment for applicants to the Senior Citizen Board, Capital Improvement Program Committee, Community Cable Advisory Committee, the Investment Advisory Committee, and the Planning Commission. Scheduled September 10, 1997, 7:00 P.M. for the interviews. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 239722 - 240040 on Demand Register Summary Number 44 in total amount of $6,035,767.85, and Wire Transfers in the amount of $254,605.94. 2. City Council meeting minutes of July 1 and 2, 1997. 3. PULLED FOR DISCUSSION BY COUNCILWOMAN FRIEDKIN 4. Repair and modernization of the Joslyn Center Elevator at Recreation Park (estimated cost $20,000.00). 5. Award Contract Number 2525 to Century Paving, Inc. for the construction of handicapped access ramps, bus pads and Maple Avenue sidewalks (contract amount $78,142.57). 6. Adopt plans and specifications for construction of a storm drain in the alley north of El Segundo Boulevard between Whiting Street and Virginia Street - Project No. PW 95 -3 (estimated cost = $56,000.00). 7. Proposed Executive Management and Mid- Management/Confidential salary and benefit adjustments for Fiscal Year 1997 -98. Fiscal Impact: $141,531 annualized total compensation costs. Funds are available in the City's FY 97/98 Operating Budget for the 7% increases for Police Captain and Police Lieutenant, 6% increases for Police Chief and Fire Chief, 4% increases for Battalion Chief, and 3% increases for all other Executive Management and Mid- Management/Confidential job classifications, and the 2% Educational Incentive Compensation for Police Captains and Police Lieutenants who have 1 1:' A - . qualified for and possess a Master's Degree. Adopt Resolution Number 4026 8. PULLED FOR DISCUSSION BY MAYOR PROTEM WERNICK 9. PULLED FOR DISCUSSION BY CITY MANAGER JIM MORRISON MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to approve consent agenda items number 1, 2, , 4, 5, 6, and 7. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 CALL ITEMS FROM CONSENT AGENDA 3. Consideration of extension to Residential and Municipal Solid Waste Collection contract with Zakaroff Recycling Services, Inc., maintaining current rates. Annual fiscal impact: $504,200.00 MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to extend the contracts with Zakaroff Recycling Services, Inc. maintaining the currents rates for 3 years. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 8. Fourth Amendment to Employment Agreement Between the City of El Segundo, California and James W. Morrison (Contract No. 2233 -D). Fiscal Impact: $9,085.00 MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to approved Contract Number 2233D. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 9. Extend the annual contract of Progressive Solutions Inc. (PSI) for the 1997/98 fiscal year. (Fiscal Impact $63,984). City Attorney Mark Hensley correct section XI. Termination to read "The term of this Agreement shall be until June 30, 1998. Thereafter, the term of this Agreement s may be autematiea4ly extended at the Cites option for 1 additional year." Council also asked for a 90 day cancellation clause to be inserted. MOVED by Councilman Weston SECONDED by Councilwoman Friedkin to approve Contract Number 1986 C with the additions and corrections. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 F. NEW BUSINESS - CITY MANAGER - 1. Request, by Anthony Welded Products, Inc. (Anthony), for the City Council to hear their appeal of the Finance Director's denial of their request for relief from an excessively high water bill. (Fiscal Impact: $366.84 of lost revenue to the Water Fund). 1. George Pope, caretaker of the building stated the fact and submitted a letter. Mayor ProTem Wernick left the dias. 4 0 090 MOVED by Councilwoman Friedkin SECONDED by Councilman Weston to uphold the Finance Director's decision to deny a reduction in Anthony Welded Products; water utility bill. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS, COUNCILMAN GORDON, COUNCILMAN WESTON AND COUNCILWOMAN FRIEDKIN. NOES: NONE. ABSENT: MAYOR PROTEM WERNICK. 4/0/1 Mayor ProTem Wernick returned to the dias. G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman Gordon - Announce the next ROAD meeting and requested interested parties to attend. - Councilman Weston - Spoke regarding his trip to the Eastern Reserve with the water company, and the up coming NASH BASH. Councilwoman Friedkin - Spoke regarding LAX issues. Recognized Battalion Chief Eric Moore of ESFD, for his receipt of a Bachelors Degree, with honors, from Cal State Long Beach and receipt of an "Outstanding Student Citation" from the faculty of the Occupational Studies Department. Mayor Pro Tem Wernick - Spoke regarding articles she had received on Noise and Health matters resulting from the close proximity to LAX. Mayor Jacobs - Announced the planting of 400 trees along the Imperial Hwy. strip that the City of Los Angles is providing. PUBLIC COMMUNICATIONS - NONE MEMORIALS - NONE CLOSED SESSION - NONE ADJOURNMENT at 8:58 P.M. to August 4, 1997 at 6:30 P.M. Cindy Mortesen, City Clerk 5 0 091 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Approval of Service Agreement with the City of Redondo Beach /South Bay Youth Project, to provide counseling services to El Segundo youth and families between September 4, 1997 and June 30, 1998 at a cost of $27,498. RECOMMENDED COUNCIL ACTION: Approve Service Agreement and authorize the Mayor to sign service agreement with the City of Redondo Beach /South Bay Youth Project. INTRODUCTION AND BACKGROUND: As part of the Fiscal 1997 -1998 budget, the City Council approved youth and family counseling services on a part time basis during Fiscal 1997 -98 as a contract service. As in 1996 -1997 Service Agreement, this year's contract will provide for the onsite counselor during the school year September 4, 1997 through June 30, 1998, with extensions available for emergency situations during summer months. This contract has been reviewed by legal, with a few minor changes and specific dates updated for this year. DISCUSSION: The counselor under this contract, will be a certified Marriage, Family and Child Counselor (M.F.C.C.) and continue networking with the police department, school district and recreation and parks department; conducting a monthly juvenile diversion meeting, providing statistics and act as a community liaison. The South Bay Youth Project counselor, under City's service agreement, will continue to provide counseling, intake and referral services and will also continue to handle the Community Development Block Grant program which specifically deals with child abuse cases. The City will receive on site professional counselor access, 20 hours per week, Monday through Friday which will maintain a high level of service to the community. ATTACHED SUPPORTING DOCUMENTS: Service Agreement with the City of Redondo Beach /South Bay Youth Project. FISCAL IMPACT: $27,498 (Check one) Operating Budget: x Capital Improv. Budget: Amount Requested: $27498 Project/Account Budget: $27,498 Project/Account Balance: $27.498 Date: Account Number: 001 -400- 5291 -6206 Project Phase: Appropriation Required - Yes x No ORIGINATED: Date: July 29, 1997 Jim D BY: Ja a W. Morrison, City Man XCTVN TAKEN: 97805SBYP.ais (July 29, 9:05am) Date: 0 092 PUBLIC SERVICE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE CITY OF REDONDO BEACH (THE SOUTH BAY YOUTH PROJECT) This Agreement, made and entered into this 4th day of September, 1997, by and between the City of El Segundo, a municipal corporation (CITY), and the City of Redondo Beach, a chartered municipal corporation, ( REDONDO BEACH) acting as the sponsoring agency for THE SOUTH BAY YOUTH PROJECT. WHEREAS, CITY OF REDONDO BEACH/THE SOUTH BAY YOUTH PROJECT administrators for nine South Bay cities through members of its staff assigned to the Project; WHEREAS, CITY OF REDONDO BEACH / THE SOUTH BAY YOUTH PROJECT possesses the knowledge, expertise, and experience to provide the programmatic services necessary for the successful operation of the counseling program and is desirous of furnishing these services; NOW, THEREFORE, in consideration of the foregoing recitals each of the parties herein set forth, the parties hereto do mutually agree as follows: SERVICES THE SOUTH BAY YOUTH PROJECT will utilize CITY funds to contract for counseling services for El Segundo residents for a period of ten months beginning September 2, 1997 through June 30, 1998. The following services will be provided in accordance with the conditions herein set forth: A. Conduct initial assessments of high -risk youth and their families and recommend appropriate counseling services; and /or B. Refer high -risk youth and their families to professional, bona -fide therapists for further consultation, if necessary and where appropriate. C. Maintain individual counseling case load. D. Network with El Segundo Teen Center, El Segundo Unified School District, El Segundo Police Department and other local entities. The above services must be provided to the City of El Segundo residents. All client information, name, address, age, phone and recommendations will remain on file. Invoicing to the City for all referrals and direct counseling services are to be included in three (3) separate payments of $9,166 for the ten (10) month period. The counselor is under the direct supervision of the South Bay Youth Project. Confirmation of services available, work schedule and assignments are developed by the Recreation Superintendent. Hours of operation are Monday through Friday, four (4) hours per day. Community networking, school site visits, Teen Center visits are to be conducted on an as needed basis, throughout the stated ten (10) month frame. 1 Youth.cnl -97/98 0 093 II TIME OF PERFORMANCE Said services contracted with THE SOUTH BAY YOUTH PROJECT under this Agreement shall be for ten months per year, a one year period commencing September 4, 1997 and ending June 30, 1998. III COMPENSATION AND METHOD OF PAYMENT CITY shall reimburse THE SOUTH BAY YOUTH PROJECT three (3) times per year in an amount not to exceed $9,166 per payment, which shall constitute full and complete satisfaction of the obligations under this Agreement, totaling at $27,498 annually. Payments shall be made by CITY to THE SOUTH BAY YOUTH PROJECT in installments pursuant to the following: After services have been rendered by THE SOUTH BAY YOUTH PROJECT, a detailed invoice on forms provided by CITY shall be submitted to CITY. CITY will then process payment to THE SOUTH BAY YOUTH PROJECT based upon said invoice. Payment will be made to THE SOUTH BAY YOUTH PROJECT in the amount of the invoice as approved by CITY. IV CONFLICT OF INTEREST No person performing services for the City in connection with this Agreement shall have a financial or other personal interest other than his or her employment or retention by the City in any contract or subcontract in connection with this Agreement. No officer or employee of such person retained by the City shall have any financial or other personal interest in any real property in which the plans of said property are being checked in connection with this Agreement. V PROGRAM EVALUATION AND REVIEW THE SOUTH BAY YOUTH PROJECT shall make performance, financial, and all other records pertaining to this Agreement available to CITY personnel, and allow said CITY personnel to inspect and monitor its facilities and program operations, including the interviewing of THE SOUTH BAY YOUTH PROJECT staff and program participants. THE SOUTH BAY YOUTH PROJECT agrees to submit to CITY all data necessary for complete program evaluation. Said data must include verified residency information, verified household income status, client ethnicity, and client head of household status (i.e. male or female headed household). THE SOUTH BAY YOUTH PROJECT agrees to submit to CITY quarterly reports. VI TERMINATION AND TERMINATION COSTS This Agreement may be terminated at any time by either party upon giving thirty (30) days notice in writing to the other party. CITY may immediately terminate this Agreement upon the termination, suspension, or substantial reduction in funding for this Agreement or if, for any reason, the timely completion of the work under this Agreement is rendered improbable, infeasible, or impossible. In such event, THE SOUTH BAY YOUTH PROJECT shall be compensated for all services rendered and all necessarily incurred costs performed in good faith in accordance with the terms of this Agreement that have not been previously reimbursed to the date of said termination. VII LIABILITY 2 Youth.cnl -97/98 A. CITY shall not assume any liability for direct payment of any salaries, wages, or other compensation to any SOUTH BAY YOUTH PROJECT personnel or sub - contractor performing services hereunder for CITY, or any liability other than provided for in this Agreement. B. CITY shall not be liable for compensation or indemnity to any SOUTH BAY YOUTH PROJECT employee or subcontractor for injury or sickness arising out of his/her employment, or for any negligent actions of THE SOUTH BAY YOUTH PROJECT or its employees. C. All persons employed in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, joint venturers, or associates of one another. Employees of THE SOUTH BAY YOUTH PROJECT, and as such shall not, for any purposes, be considered employees of the CITY and, therefore, shall have no right to any CITY service, civil service, or other CITY status. No CITY employee benefits shall be available to THE SOUTH BAY YOUTH PROJECT in connection with the performance of this Agreement. D. 1. REDONDO BEACH - THE SOUTH BAY YOUTH PROJECT agrees to indemnify and save harmless CITY, its elected and appointed officials, officers, agents, and employees against any and all claims, liability, judgements, costs or expenses including all reasonable costs necessary to defend a lawsuit, including attorney fees, investigators, filing fees, transcripts, court reporters and other reasonable costs necessary of investigation and defense resulting from the wrongful or negligent acts or omissions of REDONDO BEACH - SOUTH BAY YOUTH, its agents, subcontractors, and employees arising from work performed pursuant to Section 1 of this Agreement. 2. CITY understands and acknowledges that REDONDO BEACH is a member of the Independent Cities Risk Management Association, pursuant to a joint powers agreement, and the limits of liability under the agreement is $10,000,000. REDONDO BEACH is obligated to pay the first $500,000 of any claim. REDONDO BEACH agrees that every professional provider of services with whom the City Contracts on behalf of the SOUTH BAY YOUTH shall have professional liability insurance which shall be in full force and effect during the period of the contract. 3. REDONDO BEACH - SOUTH BAY YOUTH PROJECT agrees to name CITY as additionally insured on said insurance policy or policies and will provide a certificate or certificates of insurance as proof of coverage with a written "Notification of Cancellation" period of not less than 30 days. VIII CONFLICT OF INTEREST THE SOUTH BAY YOUTH PROJECT and its employees shall comply with all applicable Federal, State, and local laws governing conflict of interest. IX DISCRIMINATION No person shall on the grounds of race, sex, age, marital status, creed, color, religion, or national origin, be excluded from participation in, be refused the benefits of, or otherwise be subjected to discrimination in any programs or employment supported by this Agreement. SOUTH BAY YOUTH PROJECT shall also comply with the Americans With Disabilities Act (ADA), Title VI of the Civil rights Act of 1964, Age Discrimination Act of 1975 and the Rehabilitation Act of 1973. 3 Youth.cni -97/98 0 095 X AUDIT EXCEPTIONS THE SOUTH BAY YOUTH PROJECT agrees that in the event the program established hereunder is subjected to audit exceptions, THE SOUTH BAY YOUTH PROJECT shall be responsible for complying with such exceptions and paying CITY the full amount of CITY's liability to resulting from such audit exceptions. XI STATUS OF THE SOUTH BAY YOUTH PROJECT THE SOUTH BAY YOUTH PROJECT is an independent contractor in all respects in the performance of this Agreement. XII SUBCONTRACT Any subcontracts entered into by THE SOUTH BAY YOUTH PROJECT for services to be rendered toward the completion of THE SOUTH BAY YOUTH PROJECT's portion of this Agreement shall be for THE SOUTH BAY YOUTH PROJECT's benefit alone and, as such, THE SOUTH BAY YOUTH PROJECT shall assume all liability for said subcontract. CITY shall assume no liability for said subcontract. THE SOUTH BAY YOUTH PROJECT agrees to provide a list of all subcontractors to be used in connection with services to be rendered toward the completion of its portion of this Agreement to CITY within ten (10) working days of execution of this Agreement. XIII AMENDMENTS This Agreement may be amended so long as such amendment is in writing and agreed upon by both CITY and THE SOUTH BAY YOUTH PROJECT. XIV DEFAULT In the event THE SOUTH BAY YOUTH PROJECT is in default under the terms of this Agreement, it is expressly agreed that CITY shall have no obligation or duty to continue compensating THE SOUTH BAY YOUTH PROJECT for any work performed after the date of default. XV REIMBURSEMENT Each party agrees that in the event of a court determination that a party is in default in the performance of this Agreement, said party will reimburse the other for all expenses (including attorney's fees, investigators, filing fees, transcripts, court reporters, and other reasonable costs) incurred by such party in connection with enforcement of its rights under this Agreement. XVI REQUEST FOR FINAL PAYMENT CITY reserves the right to withhold ten percent (10 %) of the contract amount on a completed project until a Certification of Completion is issued by CITY or COUNTY Project Directors, or their designees. XVII NOTICES 4 Youth.cni -97/98 0 096 Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: A. CITY: City of El Segundo 350 Main Street E1 Segundo, CA 90245 Attn: Judy Andoe, Recreation Superintendent. B. SOUTH BAY YOUTH PROJECT: The South Bay Youth Project 320 Knob Hill Redondo Beach, California 90277 Phone No. (310) 372 -7724 Attn: Dan Smith, Executive Director Notices shall be deemed to have been given as of the date of personal service, or as of the date of deposit of the same in the custody of the United States Postal Service. XVIII APPROVAL BY CITY COUNCIL On Auizust 5, 1997 the City Council of the City of El Segundo approved the City entering into this Agreement and authorized the Mayor to sign this Agreement on behalf of the City. 5 Youth.cnl -97/98 0 097 to IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year hereinabove written. CITY OF EL SEGUNDO: Mayor, City of El Segundo ATTESTED: City Clerk City of El Segundo (SEAL) APPROVED AS TO FORM: City Att rney City of El Segundo SOUTH BAY YOUTH PROJECT: Executive Director Mayor, City of Redondo Beach ATTESTED: City Clerk City of Redondo Beach APPROVED AS TO FORM: City Attorney City of Redondo Beach L (SEAL) Youth.cnl - 97/998 0 090 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Request the City Council accept a surplus military vehicle from the United States Air Force and authorize repairs, equipment and their installation, in an amount not to exceed $14,500.00, from the Asset Forfeiture Account. RECOMMENDED COUNCIL ACTION: Accept vehicle and authorize the Chief of Police to procure the necessary equipment and repair the vehicle. INTRODUCTION AND BACKGROUND: Events in law enforcement during the past two years have shown that law enforcement officers are at a disadvantage when rescuing law enforcement and civilian personnel from hostile gunfire. In order to address this problem, the police department obtained an armored emergency rescue vehicle from the United States Air Force - the vehicle was valued at $65,000.00 at purchase. This vehicle would be utilized for rescue and deployment purposes when conventional means are not safe or feasible. Funds from this project will be procured from the Asset Forfeiture Account. DISCUSSION: It is requested that the City Council waive the formal bidding process on the mechanical repair proposal for the following reason: Three automotive facilities were contacted and only Jim & Jack's Automotive Repair would provide a written bid. The two other vendors declined to bid. Vehicle repair and equipment costs: Overhaul vehicle, rebuild drive train, repaint vehicle, includes all parts and labor. $8,500.00 Emergency equipment (emergency lighting, police radio, cellular telephone). $6,000.00 Total costs, including tax. $14.500.00 ATTACHED SUPPORTING DOCUMENTS: Staff report FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: $14.500.00 Project/Account Budget: $50.000.00 Project/Account Balance:$50.000.00 Date: July 23. 1997 Account Number: 109 -400- 3105 -6241 Asset Forfeiture Contingencies Project Phase: Appropriation Required - Yes_ No X ORIGINATED: Date: July 28, 1997 S W. Morrison, City Ma TAKEN: Date: PD—I —PAGE 1 7/28/97 4:30PM 0 099 City of E1 Segundo Inter - Departmental Correspondence July 28, 1997 To: T.J. Grimmond, Chief of Police ( Through Channels) From: Lt. M.K. Tavera Subject: Emergency Rescue Vehicle PROBLEM The emergency rescue vehicle is currently in an inoperable state. Funds are needed to obtain the necessary repairs in order to make it operable. BACKGROUND In 1994, inquiries were made with the Regional Logistic Supply Office (RLSO) of the United States Military in regards to the El Segundo Police Department S.W.A.T. gaining access to a personnel armored vehicle. The RSLO is the intermediate agency between civilian and military departments that allows civilian law enforcement agencies access to surplus military equipment. On September 1, 1995, the Commander of the RSLO contacted me in regards to an armored personnel vehicle. I was informed that our department was put on a list to receive an armored vehicle when it became available. The vehicle's use would be in the rescue of officers, civilians and other persons when other conventional means would place rescue personnel at risk. On December 16, 1996, our agency received a decommissioned 1980 armored vehicle from U.S. Military Supply. The vehicle is known as a "Peace Keeper" and offers armor protection for up to 8 officers inside the cab area. The vehicle had a number of items removed from the drive train and interior which makes it inoperable at this time. The vehicle's operational state was assessed by Officer Bill Sinko as follows: Necessary Mechanical Repairs: Rebuild engine, transmission, new radiator, alternator, carburetor, exhaust manifolds, belts, hoses, starter, battery, rear drive shaft, shocks and possibly other suspension components, motor mounts, tune -up parts, tires, and air conditioning components. (Note: Some parts are specialty parts to this type of vehicle.) Body Repairs Body preparation and paint (must paint in a way the public knows this is a police vehicle), interior upholstery work, California State required lighting. PD-1-PAGE 2 7/28/97 4:30 PM 0 10 0 Emergency Rescue Vehicle July 24,1997, Page Two Emergency Equipment Emergency lighting, emblems, police radio, cellular telephone, and other interior items such as gun racks, etc. The estimated cost to acquire the needed emergency equipment is approximately $6,000.00 The mechanical and body repairs cannot be performed by our maintenance yard facility. In order facilitate these repairs it is recommended that local automotive /truck repairs garages be contacted and asked to provide estimates. The following repair facilities provided estimates for the repair of the emergency rescue vehicle. Jim & Jack's Automotive & Body Shop, 1605 E. Grand Ave. Total cost to repair vehicle, including paint, materials and tax: $8.500.00 Motta Brothers, 763 N. Sepulveda Blvd. Mr. Bob Motta did not provide a written estimate to repair the emergency rescue vehicle. He verbally stated that it would easily be in excess of $10,000.00 (excluding a paint job) to bring the vehicle to an operational state. Craig's Automotive, 123 Nevada Street. Would not bid on vehicle repairs. RECOMMENDATION Based on the submitted bids it is recommended that the Chief of Police be empowered to employ Jim and Jack's Automotive & Body Shop to perform the necessary mechanical and body repairs on the emergency rescue vehicle. Funding for this project can be drawn from the Asset Forfeiture Account. Total cost for mechanical repairs, body repairs and emergency equipment: $14.500.00 See estimate attachments. Respectfully submitted: Mitch Tavera PD-I -PAGE 3 7/28/97 4:30 PM 0 10 1 ATTACHMENT ONE JIM & JACK'S Automotive & Body Shop Foreign & Domestic 1605 E. Grand Avenue - El Segundo, California 90245 • 310/322 -5733 - 310/322 -5672 JULY 28, 1997 70 THE CITY OF EL SEGUNDO SUBJECT: ESTIMATE OF REPAIRS ON, 1980- DODGE TANK 1- REBUILD ENGINE AND INSTALLED. 2- REBUILD TRANSMISSION AND INSTALLED 3 -this includes parts new and used to completed engine. total $5500.00 DASH PARTS NEW AND USED $300.00 REBUILT DRIVE SHAFT $250.00 REBUILT CARBURATOR $350.00 COMPLETE PAINT JOB $1500.00 MATERIALS $600.00 TOTAL ESTIMATE IS $8500.00 PD-I -PAGE 4 7/28/97 4:30 PM 0 102 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Council is requested to approve the two lowest responsive and responsible bids for outsourcing auction services to Nationwide and Ken Porter Auction Companies. The City of Carson has acted as lead agency on behalf of ten (10) other jurisdictions for a cooperative bid on auction services. Staff is presenting this item to the City Council so that the City Council may review the attached bid summary sheet and award purchase contracts for auction services as appropriate. RECOMMENDED COUNCIL ACTION: Approve the award of one -year purchase contracts to Ken Porter Auction Company and Nationwide Auction Companies for auction services as described by the City of Carson Bid Specification No. 96 -38. INTRODUCTION AND BACKGROUND: On December 10, 1996, the City of Carson's City Clerk received bids for auction services as described by City of Carson Bid Specification No. 96 -38. The City of Carson acted as lead agency for this bid on behalf of ten (10) other agencies. The purpose of the bid is to secure auction services to be used by the agencies for the disposal of surplus property including eligible police seized assets. The bid specification provided for a one -year contract with each participating agency having the discretion to extend the contract for additional periods of time as may be in the best interest of each participating agency. Each agency participating in the program is responsible for determining the extent, if any, of their participation in the program. The bid proposal and specifications have been reviewed by the City Attorney's office. A total of twenty (20) bid solicitations were released. Four bid responses were received. Bidders were asked to quote the commission charged agencies for the sale of vehicles and the sale of miscellaneous surplus property as well as the buyers' premium to be charged the public. DISCUSSION: Currently, the City of El Segundo has been performing their own in -house auctions for miscellaneous surplus property including forfeiture goods and outsourcing the sale of vehicles . However, this has always resulted in a negative cash flow for the in -house City auction due to the cost of paying employees overtime wages and /or accruing compensation time off. It is not cost effective to continue in this manner. Moreover, the space and storage problems associated with having one annual or bi- annual auction exacerbates problems securing surplus equipment for up to 2 years prior to disposal. By having auction services outsourced, the vendors will provide free pick -up at all listed locations within the City. ATTACHED SUPPORTING DOCUMENTS: Bid Summary Sheet FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: None - Revenue only Project/Account Budget: Project/Account Balance: Date: Account Number: 001 - 300 - 0000 -3901 Project Phase: Appropriation Required - Yes No X ORIGINAT D. Date: �� 71 71',? 7 Eunice r mer, Director of Finance REVIEW Y: Date: Ja . Morrison ACTIO TAKEN: Manager 0 103 An evaluation committee composed of the purchasing agents for the cities of Carson, Lakewood and Manhattan Beach evaluated the proposals and toured each bidder's facilities. The evaluation committee determined that two awards should be made. Ken Porter Auction Company offered the lowest commission rate to be charged agencies for the sale of vehicles (0 %) while Nationwide Auction Companies possesses facilities better suited for the sale of miscellaneous items such as tools, office equipment, eligible stolen property, police seized assets, etc. Splitting the award will give each participating agency greater flexibility for the disposal of surplus vehicles and miscellaneous property. El Segundo staff reviewed the findings and concurs with the recommendation to award the two lowest vendors. 0 104 SURPLUS MOTOR VEHICLE PROPERTY BUYERS COMPANY COMMISSION COMMISSION PREMIUM Ken Porter (Torrance) 0% 0% 10% Nationwide (City of Industry) 5.98% 7.9% 10% Federated (Upland) 10% 10% 5% The Liquidation Co. (Ontario) 15% 20% 10% An evaluation committee composed of the purchasing agents for the cities of Carson, Lakewood and Manhattan Beach evaluated the proposals and toured each bidder's facilities. The evaluation committee determined that two awards should be made. Ken Porter Auction Company offered the lowest commission rate to be charged agencies for the sale of vehicles (0 %) while Nationwide Auction Companies possesses facilities better suited for the sale of miscellaneous items such as tools, office equipment, eligible stolen property, police seized assets, etc. Splitting the award will give each participating agency greater flexibility for the disposal of surplus vehicles and miscellaneous property. El Segundo staff reviewed the findings and concurs with the recommendation to award the two lowest vendors. 0 104 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Request for the City Council to approve the lowest responsible bid submitted by Unifirst for the rental of field workers' and their supervisors' uniforms, non -slip mats, towels, and mops for a 60- month period beginning September 8,1997. The bid also includes two (2) one -year extensions if feasible. RECOMMENDED COUNCIL ACTION: Award a 60 -month contract to Unifirst for an amount not to exceed $95,100 for basic uniform, non -slip mat, towels, and mop rental services. The five -year figure of $95,100 represents the first -year contract amount ($17,206) factored with the maximum 5% annual adjustments tied to the Consumer Price Index. INTRODUCTION AND BACKGROUND: Uniforms are provided to employees in the Streets, Government Buildings, Water, Wastewater and Parks Operations. These uniforms, which for most individuals are orange work shirts and brown pants, provide a clean, standardized appearance, a high degree of visibility which can increase safety for the individuals working in or near traffic (as the Public Works crews often do), and provides rapid identification that the person is a City employee, ready to serve the public. The uniforms rented typically include five shirts and pants per employee per week. The shirts include name and City seal patches (supervisors wear name tags with the City seal). The uniform company provides laundering services as well as rental of the uniforms. In addition to the clothing items, the uniform rental company also provides other items such as shop rags, dust mops, towels, and safety mats which are used throughout the City to prevent slipping. The City of Manhattan Beach agreed to act as the lead agency in this matter. A mandatory pre -bid conference was held with potential suppliers to ensure a thorough understanding of the specifications and requirements of each city. On April 9, 1997, the City of Manhattan Beach released Bid No. 514 -97 for uniform rental services. On April 30, 1997, bids were received in the Manhattan Beach City Clerk's Office. A total of nineteen (19) bid solicitations were released with six (6) responsive bids. Staff has reviewed the bids obtained and has determined that the bid from Unifirst represents the lowest responsible bid. Additionally, staff has examined sample uniforms and incidentals and found them to be acceptable. Unifirst references were checked, and a site visit inspection was completed by all three agencies on June 19, 1997. Our current contract for uniforms expired March 2, 1997, and the City extended the service until the bid process was completed. The City Council is advised that the City of Manhattan Beach, acting as the lead agency in this bid, awarded a contract to Unifirst on July 1, 1997. DISCUSSION: We are currently using two different vendors for rental of the aforementioned commodities: Prudential Overall for towels, mats and mops and Angelica Textile Services for uniforms. The attached recap indicates that Prudential was not the lowest responsible bidder, and Angelica did not attend the mandatory pre -bid conference and did not submit a bid. By awarding the bid to the lowest responsible bidder, we will be consolidating the rentals to one vendor. This will reduce the number of invoices from vendors and the number of checks issued by 50 %. Funds are already budgeted in individual department accounts as required. El Segundo's portion of the Unifirst bid is $17,206.41 based on first -year costs on a five -year contract term, and historic uniform usage patterns. The actual amount to be expended over the five -year contract period will fluctuate based upon the number of lost and damaged items, employees utilizing uniforms (long -term disabilities or other prolonged absences result in discontinuation of service for that individual),as well as the quantities of shop rags, mops and mats being rented. The contract is structured to allow annual price adjustments based upon the Consumer Price Index (not to exceed 5% annually). The proposed contract is approximately $6.00 more per year than we are currently paying. Staff is requesting Council award a contract to Unifirst for five years for an amount not to exceed $95,100. While staff does not expect increases of this magnitude, the amount requested assumes the maximum 5% increase per year (suppliers must provide evidence of increased costs whenever an adjustment is requested). If at any time the City is not pleased with the pricing or service, or changes the mechanism for providing uniforms, the City can cancel the contract. 0 105 ATTACHED SUPPORTING DOCUMENTS: Bid summary sheet, Steve Jones, Budget Analyst/Accountant FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes No X Budget: ORIGINATED: Date: z�� -71---71q 7 Eunice tamer, Director of Finance BY: City Manager AKEN: Date: 0 106 28- Jul -97 JOINT BID WITH THE CITIES OF CARSON AND MANHATTAN BEACH FOR MAINTENANCE & SUPERVISOR UNIFORMS, MATS, TOWELS AND MOP RENTALS UNIFIRST L & N PARK PRUDENTIAL AMERIPRIDE MISSION Maintenance Worker Shirt -short sleeve $0.31 $0.34 $0.35 $0.34 $0.33 $0.43 Maintenance Worker Shirt -long sleeve $0.31 $0.34 $0.35 $0.34 $0.39 $0.43 Supervisor Shirt $0.40 $0.38 $0.35 $0.40 $0.45 $0.54 Maintenance Worker Pants $0.33 $0.35 $0.35 $0.36 $0.44 $0.44 Maintenance Worker Bermuda Shorts $0.35 $0.35 $0.35 $0.36 $0.44 $0.44 Supervisor Pants $0.40 $0.40 $0.61 $0.45 $0.57 $0.69 Jacket with liner $0.46 $1.75 $1.00 $0.60 $0.38 $1.10 3 x 5 non -slip mat $2.00 $1.75 $1.75 $1.65 $1.75 $3.00 Glass hand towel $0.10 $0.10 $0.15 $0.09 $0.14 $0.15 Shop towels $0.05 $0.08 $0.05 $0.07 $0.11 $0.11 Turk towels $0.08 $0.10 $0.10 $0.09 $0.14 $0.15 Patches $1.25 n/a $3.75 n/a $0.01 n/a Mop 36" $1.00 $0.75 $0.95 $0.90 $1.52 $1.60 0 107 rm EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Adopt plans and specifications for re- roofing of various City buildings (estimated cost : $90,000.00). RECOMMENDED COUNCIL ACTION: 1. Adopt plans and specifications. 2. Authorize staff to advertise the project for receipt of construction bids. INTRODUCTION AND BACKGROUND: The Facilities Maintenance Program of the City's fiscal year 1997 -98 operating budget includes re- roofing of Fire Stations No. 1 and 2, City Plunge, and the restrooms of Hilltop and Acacia Parks. These roofs are approximately 15 years or more old, leaking and deteriorated. Routing maintenance efforts have not resulted in a permanent solution and these buildings are now in need of re- roofing. DISCUSSION: Staff has developed specifications combining re- roofing of these buildings into a single project. The proposed work includes removing the existing roof and replacing it with a new roof. The total estimated cost of this work is $90,000.00. Staff is requesting City Council adoption of plans and specifications and authorization to advertise the project for receipt of construction bids. ATTACHED SUPPORTING DOCUMENTS: Location map of buildings proposed for re- roofing. FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Account Number. Project Phase: Appropriation Required: Yes - Facilities Maintenance Fund $90.000.00 $93.000.00 $93.000.00 Date: 7/24/97 FAC 405 (603. 604. 711. 714 and 715) Adoption of plans and specifications No PW- AUG5.04 (Thursday 7/24/97 11:00 AM) 0 108 0 t F j t a p !� ► J f IH J f V. 9 0 o w O N 01 n• 3AY flfl `� oo N N N N N � III III 1 ` � n n O 1 fa N i\ 'OA1S 111011YIAt 1'1 A �.` OYu110 110 171!3 cm J I Y ® WON '3At 0030033 z < > 1Ytl00 ° e � $ a 31tAltle)'AM I- T OY A1 , ii t s 1YN3NI1 3tlJ 1 Oz o 31111 N3 if 011oNd0t 0 0 F = '1S --ta H$VN d z —� A1M MYYd = w I • lr N31N0� 1` ArM P m J > 131YARld1 'i!r Zj A11M S3N•JIY1 ...•• -•«. — o p 03111r z Q Q 15 ASlis S 111Odtl11l '0A16 i 1aN a i 1 N a s rsi ►� N1rl SS1 0 z 103A111d3f Q 1 N 15 YNt10Nl AA CItl SQ1 M N .3A1 7110 Ln C. NO x '15 f10Nll11 3A1 Ala U. o C'3AY 3111I4 ° QO U t A} 'IS N019NINS /M SYSNY7f iAY 111N11M P. e t1113f NIOd F a 1S 11NYOf1110 > 3A1 311d U NYOf111 '15 N0034110 p C'3A1 714113 �a�O lO 1S 101A3N �'--- 3At OIf1010 > u �L -7AY 13YflY1 O�� C '1S 171330 0: ` On 'YO MOItSNf10 J CCC C J li ON1lAYYN 1aW Vol i0 == ® Q ® C 'Go A3NYf101! 'lf 111301 < 111301 � if YYY 315 � N I '10 A 1110 C d' ®® ® '15 NN3d ION 3MONtlS ❑O Co w 1S 141OO131,111 z 4171 O a a ® _ 15 13311 v N LL O N z Y ❑❑ — Q O M1 =® �� ©e '15 OY10NY1S N Y 4141 d `rr` r O ♦y<,♦ © I�BII r J '15 NIt3 . v ft r Q BBf L e 1S 03033011 r�9 f �� O 06 A H I � 1S OVOONO3 U88E N I B El O �+ as ®�B' W 3e 15 11N19YU : a C loon ®� `E a a 1f SNIIINM or if Ylf1A 1301 Q 2 a D 0-1 s a a < < J 15 1S3YO111M = 15 1 Y 11M Ni a 4J cn a-a $ it 10017A �Sw LL- 4 nP�^CY A110 ISSM *.5 0 J pNG� W N = oS 3 V Ow � Q. On O °f 1 a _ c LL `Ov J1yt� 1 N O G 0 Z O Q ow V W } W UO �- u W L) Q < 0 09 I W J EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Agreement with California Water Service Company for Interconnection for Emergency Water Supply (no fiscal impact). RECOMMENDED COUNCIL ACTION: 1. Approve the agreement. 2. Authorize the Mayor to execute the agreement. INTRODUCTION AND BACKGROUND: After the Northridge earthquake the City of Los Angeles lost water to portions of the City because of ruptured supply lines. Emergency water supplies could have been provided from adjoining water agencies had agreements been in place. DISCUSSION: The City of El Segundo has an interconnection with the City of Manhattan Beach and California Water Service Company (CWS). City of El Segundo staff and CWS staff have developed an agreement which allows for the purchase of water in case regular water supplies are interrupted. The agreement stipulates that either agency may provide water to the other at the cost of water prior to the emergency. Also, the water provider is not required to supply any more water than it feels is "to the extent the supply party is able to provide water in view of its circumstances and demands at the time of the request and without disrupting service to its own customers,... ". The attached agreement has been reviewed by the City Attorney and approved as to form. ATTACHED SUPPORTING DOCUMENTS: Agreement. FISCAL IMPACT: Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number. Project Phase: Appropriation Required: PW- AUG5 -03 (Tuesday 7/22/97 9:00 AM) 0 110 AGREEMENT FOR INTERCONNECTION FOR EMERGENCY WATER SUPPLY THIS AGREEMENT is entered into this day of , 1997, by and between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City," and CALIFORNIA WATER SERVICE COMPANY, a California corporation, "CWS." RECITALS: A. Both parties are engaged in the supply of water in the County of Los Angeles, State of California; and B: In anticipation of emergencies or natural disasters, the parties believe it is a wise precaution to provide for interconnection of the water , ystem City with the water system of CWS, with the objective that water can be supplied by either party to the other party upon a limited and emergency basis; AGREEMENT: NOW THEREFORE, the parties agree as follows: 1. TERM AND TERMINATION This Agreement becomes effective as of the date first written above and continues in full force and effect until terminated by either party with sixty (60) days written notice, or ten (10) days written notice if the conditions set forth in Paragraph 6 are met. 1 2. DUTIES AND OBLIGATIONS A. The water system of City will be connected to the water system of CWS at the following location: Redondo Avenue and Manhattan Beach Boulevard, in the City of Manhattan Beach. B. City will own, operate, and maintain the connection from the City water main up to the point shown on the attached Exhibit "A," CWS Dwg. No. HR -5087 and CWS will own, operate and maintain the connection from the CWS water main up to the point shown on the attached Exhibit "A." C. In the event that either party requires supplemental water for a limited period of time, due to an emergency ok natural disaster, failure of water supply, power failure, mechanical failure of pumps or a major pipeline break, that party has the right to make a request of the other party to eat supply water. To the extent the supplyincis able t� vide water in view of its circumstances and demands at the time of the request and without disrupting service to its own customer Ae7upplying party will make such supply available as set forth below. The requesting party will give the supplying party two (2) hours notice prior to activating the connection; the connection may be activated with less than two (2) hours notice, if the supplying party has been properly notified and has declared that it is ready to start earlier delivery. D. Nothing in this Agreement constitutes a dedication of the water supply of either party to service the territory of the other party or to constitute a commitment to supply water to the other party as a regular customer. The 2 0 112 obligation to supply water pursuant to this Agreement is limited to surplus water, above and beyond that required to service the needs of the supplying party's regular customers. The duration of the obligation to supply water is limited to a reasonable period of time to permit the party being supplied to effect repairs to its own facilities or obtain sufficient water from another source. E. To compensate the party supplying water for its cost of operation, the party receiving water will pay the supplying party for all water delivered. The quantity of water delivered shall be determined by the supplying parties best good faith estimate. The estimated quantity of water shall be paid for in accordance with the supplying parties then effective regular tariff schedule. Payments must be made within forty -five (45) days following receipt of an invoice. 3. WATER ENTITLEMENTS This Agreement does not affect, alter or modify the water entitlement of either party under any other agreement of arrangement now existing. 4. WAIVER OF BREACH No waiver of any breach of this Agreement will constitute a waiver of a subsequent breach. 5. INDEMNIFICATION A. The City will defend, hold harmless and indemnify CWS, its officers, employees, agents and consultants from any and all claims for physical 3 .0 113 injuries or financial damage to persons and or property, that arise out of the terms of this Agreement and that result form the negligent acts or omissions of City, its officers, employees, agents and consultants. B. CWS will defend, hold harmless and indemnify City, the City Council, each member thereof, present and future, its officers, employees, agents and consultants from any and all claims for physical injuries or financial damage to persons and or property, which arise out of the terms and conditions of this Agreement and that result from the negligent acts or omissions of CWS, its officers, employees, agents and consultants. C. In the event of concurrent negligence of City and CWS, liability for any and all claims for physical injuries or damage to persons, or property, that arise out of such concurrent negligence, will be apportioned according to the California law of comparative negligence. D. Because the pressures in each water system are sufficiently close to allow direct connection, pressure reducing or regulating equipment is not needed to protect each system from variations in pressure between and within the other system. Each party will defend, hold harmless and indemnify the other from any and all claims for physical injury or financial damage to persons and property that arise out of the pressure of water served by the indemnifying party. 6. AMENDMENT OF AGREEMENT A. This Agreement may be amended by a written supplemental Agreement executed by both parties. 4 0 114 B. As to CWS, this Agreement is subject to any changes or modifications required by the Public Utilities Commission of the State of California. CWS will notify City of such changes that are mandated by the California Public Utilities Commission. If City believes that a Public Utilities Commission mandated change unreasonable affects its rights, duties and obligations under this Agreement, then City may terminate this Agreement upon ten (10) days written notice. 7. SEVERABILITY If any part of this Agreement is found to be -in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with the laws, but the remainder of the Agreement will remain in full force and effect. 8. NOTICE All notices, requests, demands or other communications under this Agreement, will be in writing. Notice will be sufficiently given for all purposes as follows: A. Personal delivery. When personally delivered to the recipient: notice is effective upon delivery. B. First -class mail. When mailed first -class to the last address of the recipient known to the party giving notice: notice is effective three (3) mail delivery days after deposit in an United States Postal Service office or mailbox. C. Certified mail. When mailed certified mail, return receipt requested: notice is effective on receipt, if delivery is confirmed by a return receipt. R 0 115 D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender's account: notice is effective on delivery, if delivery is confirmed by the delivery service. E. Facsimile transmission. When sent by facsimile to the last facsimile number of the recipient known to the party giving notice: notice is effective on receipt, provided that (i) a duplicate copy of the notice is promptly given by first -class or certified mail or by overnight delivery, or (ii) the receiving party delivers a written confirmation of receipt. Any notice given by facsimile will be deemed received on the next business day if it is received after 5:00 p.m. (recipient's time) or on a non - business day. Addresses for purpose of giving notice are as follows: City Clerk City of El Sugundo 350 Main Street El Segundo, California 90245 Telephone: (310) 322 -4670 Facsimile: (310) 322 -7167 California Water Service Company 1720 North First Street San Jose, CA 95112 Attn: Vice President of Operations Telephone: (310) 540 -1033 Facsimile: (310) 540 -8486 F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service. 6 0 116 r G. Any party may change its address or facsimile number by giving the other party notice of the change in any manner permitted by this Agreement. 9. ASSIGNMENT This Agreement and all attachments are binding on the* heirs, successors, and assigns of the parties. The Agreement may not be assigned by either the City of CWS without the prior written consent of the other party. 10. INTEGRATION This Agreement represents the entire understanding of the City and CWS as to those matters contained herein. No prior oral or written understanding will be of any force or effect with respect to the terms of this Agreement. The Agreement may not be modified or altered except in writing signed by both parties. 11. JURISDICTION This Agreement will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County, California. 12. ATTORNEY'S FEES In any litigation, arbitration or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party will be awarded reasonable attorney's fees, together with any costs and expenses, to resolve the dispute and to enforce the final judgment. 7 0 117 13. EXHIBITS All exhibits identified in this Agreement are incorporated into the Agreement by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. CITY OF EL SEGUNDO CALIFORNIA WATER SERVICE COMPANY a Title ATTEST: Cindy Mortesen City Clerk (SEAL) APPROVED AS TO FORM: i� Mark D Hensley City At omey By Title 8 0 118 EL SEGUNDO CITY COUNCIL MEETING DATE: August 05, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration of proposal to remodel areas of fire station one. Cost: Not to exceed $20,000. RECOMMENDED COUNCIL ACTION: Authorize staff to expend funds from Developers Fees for Fire Safety Improvement (account #702- 400 -8122- 8899) to remodel portions of fire station one. INTRODUCTION AND BACKGROUND: Fire station one was originally constructed in 1951 and was remodeled in 1961 and 1986, however Fire Department staff are still housed in two locations. By remodeling some existing, non - usable space in the administrative and kitchen areas, several tasks can be accomplished. DISCUSSION: Several issues exist which have caused us to examine a remodeling proposal. They are: • elimination of the atriums in the administration and kitchen areas will create more work space and improve working conditions. • open office space exists next to firefighters dorm rooms which creates a potential for embarrassing occurrences. • our designation as a CUPA has created a need for more office and storage space. • consolidation of fire prevention offices in the fire department will improve operations and services to the community. There will be no structural changes to the building only modifications by adding wall partitions. The majority of the work will be performed by fire department personnel. Some work must be performed by contractors, such as HVAC, moving sprinkler heads, and laying carpet. As with the exercise facility at station one, all work will be coordinated with other departments and in accordance with applicable codes. $23,989.53 exists in account 702 - 400 - 8122 -8899, Developers Fees for Fire Safety Improvement. This project will not exceed $20,000. This project is also listed in our CIP 1997/98 request with a recommendation by the CIP committee to approve. The Fire Department requests that Council authorize staff to expend these funds to remodel portions of fire station one. ATTACHED SUPPORTING DOCUMENTS: CIP Project Justification Form FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: $20,000 Project/Account Budget: Project/Account Balance: Date: Account Number: 702 -400- 8122 -8899 Project Phase: Appropriation Required - Yes No ORIGINATED: Date: _ �1 J�sob G. Nielson, Fire Chief -7 7 BY: ON TAKEN: Date: 0 119 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 1997/2002 PROJECT NUMBER PROJECT TITLE Fire Station No. 1 Renovation Phase I CITY DEPARTMENT J Fire Department DEPARTMENT CONTACT jMr. John Gilbert PROJECT DESCRIPTION: Renovation of the existing Fire Station No. 1 facilities by constructing usable floor space over front office planter area (approximately two- hundred eighty (280) square feet). PROJECT JUSTIFICATION: There is a need for additional office space for the Fire Department Facility to allow for the absorption of Emergency Preparedness personnel and the re- acquisition of the Fire Prevention Bureau. Emergency Preparedness is a General Plan identified goal. General Plan Goal PS 7 CIPAC COMMENTS: ESTIMATED COST OF PROJECT FUNDS ALLOCATED TO DATE EXPENSES TO DATE 6/30/97 FY 1997/98 FY 1998/99 FY 1999/00 FY 2000 101 FY 2001/02 15,000 -0- 15,000 D TOTAL: 15,000 D CIPAC M HS PR PFE SCORE CO FS PI CN TOTAL = FUNDING SOURCES COST - BREAKDOWN G. General /Capital Improvement Fund W. Water Fund GT. Gasoline Tax Fund D. Developer Contributions C. C.D.B.G. A. Asset Forfeiture Fund GR. Grants/Other Agencies DESCRIPTION ESTIMATED COST 1. DESIGN 500 2. CONSTRUCTION 13,000 3. MGMT /INSPECTION 500 4. CONTINGENCIES 1,000 5. BUILDING SAFETY FEE TOTAL 15,000 All costs shown are in current dollars FD -211 0 120 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 1997/2002 PROJECT NUMBER PROJECT TITLE Fire Station No. 1 Renovation Phase II CITY DEPARTMENT Fire Department DEPARTMENT CONTACT Mr. John Gilbert PROJECT DESCRIPTION: Renovation of the existing Fire Station No. 1 facilities by constructing usable floor space over the planter area abutting the Fire Chiefs and Battalion Chiefs offices and the kitchen (approximately three- hundred six (306) square feet). PROJECT JUSTIFICATION: There is a need for additional meeting areas and office space for the Fire Department. Additional conference area will also relieve demand on existing conference areas in the City Hall. General Plan Goal LU 7 CIPAC COMMENTS: ESTIMATED COST OF PROJECT FUNDS ALLOCATED TO DATE EXPENSES TO DATE 6/30/97 FY 1997198 FY 1998/99 FY 1999/00 FY 2000 /01 FY 2001/02 15,000 15i_000 TOTAL. 15,000 CIPAC M HS PR PFE SCORE CO FS PI CN TOTAL = FUNDING SOURCES COST - BREAKDOWN G. General /Capital Improvement Fund W. Water Fund GT. Gasoline Tax Fund D. Developer Contributions C. C.D.B.G. A. Asset Forfeiture Fund GR. Grants/Other Agencies DESCRIPTION ESTIMATED COST 1. DESIGN 500 2. CONSTRUCTION 13,000 3. MGMT /INSPECTION 500 4. CONTINGENCIES 1,000 5. OTHER LIST TOTAL 15,000 All costs shown are in current dollars FO -210 0 121 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Request that City Council temporarily increase the Fire Department's sworn complement from 54 to 55 by reinstatina a Firefighter /Paramedic. RECOMMENDED COUNCIL ACTION: Approve increase and authorize temporary overhire of one Firefighter INTRODUCTION AND BACKGROUND: According to the City of El Segundo's Personnel Rules and Regulations, Rule 4.5, Reinstatement, "The Department Head may, with the approval of the Personnel Officer, reinstate any person who has resigned in good standing from a position in a class in which he had permanent status, provided that such reinstatement is accomplished within one (1) year of the date of resignation. Such reinstatement action may, at the discretion of the Department head and approval of the Personnel Officer take precedence over any employment list except a re- employment list. Any person so reinstated shall be subject to a new probationary period of the same length as established for new appointees to a position in the class and to the provisions of Rule 10, Section 1, of these rules." DISCUSSION: The Fire Department is short one Firefighter /Paramedic, but has one additional Firefighter. This imbalance is temporary until the additional Firefighter is put through a six month paramedic school. With a request for reinstatement, we can examine two options. Option One - Send one Firefighter to Paramedic School • Tuition $1,216 • Overtime, FLSA (6 months) $41,600 • Certifications $400 Approved Budget Allocations $43,216 Option Two - Reinstate a Certified Firefighter /Paramedic • Firefighter Paramedic Salary/Benefits (10 months) $79,270 • Less Overtime, FLSA from Option One <$41,600> • Less Tuition Costs <$1,216> • Less Budgeted Paramedic Incentive Pay <$12,600> • Potential Overtime, FLSA, and Leave Replacement Savings <$14,800> Total $9,054 As an additional consideration, we have the potential for several vacancies through attrition by the end of the fiscal year. With the relatively low to zero potential fiscal impact and, considering the value of reinstating a certified and experienced Firefighter /Paramedic, we respectfully request that City Council approve the temporary overhire and authorize the reinstatement of a Firefighter /Paramedic in the Citv of El Segundo Fire Department. ATTACHED SUPPORTING DOCUMENTS: Personnel Rule 4.5 FISCAL IMPACT: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No X IGI TED; Date: Ja b . ielson, Fire Chief RE WED BY: Date: g1n2.Lo-rds-on, Ci Mana er ?� AC ION TAKEN: 0 122 4.4 Temporary Appointments It shall be the policy of the City to require all department heads whenever possible to notify the Personnel Officer of impending or anticipated vacancies in their departments sufficiently in advance so as to allow the establishment of an appropriate eligible list. However, when the demands of the service are such that it is not practicable to give such notification and when no employment list or appropriate combination of lists with three or more names is available except re- employment lists, and if it is not practicable to delay appointment until a new employment list can be prepared and certified, the Department Head may, with the approval of the applicant, recommend provisional appointment of said applicant to the position. As soon as practicable after a provisional.. appointment has been made, the personnel officer shall cause an examination to be prepared and all-positions filled provisionally shall be filled by an appointment from an employment list. 4.5 Reinstatement The Department Head may, with the approval of the Personnel Officer, reinstate any person who has resigned in good standing from a position in a class in which he had permanent status, provided that such reinstatement is accomplished within one (1) year of the date of resignation. Such reinstatement action may, at the discretion of the Department Head and approval of the Personnel Officer take precedence over any employment list except a re- employment list. Any person so reinstated shall be subject to a new probationary period of the same length as established for new appointees to a position in the class and to the provisions of Rule 10, Section 1, of these rules. A resignation in good standing shall be construed as a resignation in which the Department Head made recommendation for rehire at the time of such resignation. 4.6 Temporary, Emergency, Seasonal Intermittent Part Time Appointments A temporary appointment is limited to six (6) months or less and is not normally made from an existing eligible list. 10 0 123 CITY OF EL SEGUNDO INTER - DEPARTMENT MEMORANDUM DATE July 30, 1997 TO Jim Morrison City Manager FROM Bellur Devaraj City Engineer SUBJECT August 5, 1997 City Council Meeting - Potential City Council Conflict of Interest Agenda Items The following three (3) Public Works projects are on the Consent Calendar. 1. Sycamore Park Plavaround Equipment (adoption of plans and specifications) The scope of this project is outside 300 feet of residences /businesses of any Councilmember. 2. Re- roofing of Various City Buildings (adoption of plans and specifications) The scope of this project is outside 300 feet of residences /businesses of any Councilmember. 3. 1996 -97 Slurry Seal Project (award of contract) The scope of this project is outside 300 feet of residence of Councilman Mike Gordon. Mayor Sandy Jacobs, and Council Members Nancy Wernick, Liam Weston and Jane Friedkin are within 300 feet of the project scope. BKD:dr cc: Ed Schroder, Director of Public Works N AM E MO'S \CON FLICT.006 0 124 EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Award contract to Pavement Coatings Company for the fiscal year 1996 -97 Slurry Seal Project (Contract amount $89,504.95) RECOMMENDED COUNCIL ACTION: 1. Authorize an additional allocation of $7,000 from water enterprise funds remaining in the Water Main Replacement Capital Improvement Program. 2. Award contract to the lowest responsible bidder Pavement Coatings Company in the amount of $89,504.95. 3. Authorize the Mayor to execute the Standard Public Works Contract after approval as to form by the City Attorney. INTRODUCTION AND BACKGROUND: On June 17, 1997, the City Council adopted plans and specifications for the 1996 -97 Slurry Seal Project and authorized staff to advertise the project for receipt of construction bids. The project is an annual preventative street maintenance effort intended to extend the life of the pavement by the application of a thin asphalt coating on city streets. DISCUSSION: On July 29, 1997, the City Clerk received and opened the following two bids: Pavement Coatings Company $89,504.95 Roy Allen Slurry Seal, Inc. $93,296.65 - See next page - ATTACHED SUPPORTING DOCUMENTS: Map of area to be slurry sealed. FISCAL IMPACT: Operating Budget: No Capital Improvement Budget: Yes Amount Requested: $92,000 Project/Account Budget: $85,000 Project/Account Balance: $85,000 Date: 7/29/97 Account Number. 106 - 400 - 8203 -8357 Project Phase: Award of contract Appropriation Required: Yes ORIGINATED: A- r- Date: , 0 125 PW- AUG05 -05 (Friday 7/25/97 AM) PW- AUG05 -05 Page 2 (continued) The amount included in the adopted Capital Improvement Program is $85,000.00 for slurry sealing the northwestern residential area of the city. In addition to this area, staff included slurry sealing of Mariposa Avenue between Center Street and Sepulveda Boulevard which has several trench patches resulting from the recently completed water main replacement project. The cost of this additional work is estimated to be $7,000 for which an allocation of funds is requested. Since the recommendation to include slurry sealing of Mariposa Avenue was due to the recently completed water main replacement project, staff is recommending that this allocation be made from Capital Improvement Funds remaining in the Water Main Replacement Program. The low bidder has performed satisfactorily on previous slurry seal projects in the city. Staff recommends award of contract to the low bidder Pavement Coatings Company. 0 126 u Ar- v s M01111A• 1Af00M003V At■ 11Nd _ V W m Z H H Z \ _ �. ♦0)Aln17f t i : 3A► fv0 SAW E13 O : )AO 31114 )A1 tn111vw y JAI •11138 MIOr ►' : )At 11111 V :')AT )1dv11 : SAW 31113td SAW 1)Yn11 00 A)MYn01j =O• )w]Mtls n N ✓' •M` fM0 O 0 2 W N U. O _j W a a LL O r INS 'i n I. W 127 sn A1Nf10o S3130NV $01 •A4j 3NtlON -L d0 Ally I Y pAl� 00)10 Nw= ` J w r w • i a� ..: w w• r � u Ar- v s M01111A• 1Af00M003V At■ 11Nd _ V W m Z H H Z \ _ �. ♦0)Aln17f t i : 3A► fv0 SAW E13 O : )AO 31114 )A1 tn111vw y JAI •11138 MIOr ►' : )At 11111 V :')AT )1dv11 : SAW 31113td SAW 1)Yn11 00 A)MYn01j =O• )w]Mtls n N ✓' •M` fM0 O 0 2 W N U. O _j W a a LL O r INS 'i n I. W 127