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1997 APR 01 CC PACKETGAT Y O.t+ �sFGU�Q Clhl i''ni —A .44- AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street - - ��..u111 3LatUtory exceptions, can only take action upon properly posted and listed agenda items. The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications. Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. N compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, April 1, 1997 - 5:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE - Councilwoman Jane Friedkin ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS - NONE CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) 1. Bue et al v. City of El Segundo, LASC Case No. BC 137060 2. People v. Hill, Municipal Court Case No. 6IW 1743 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further public 04- 01- 97.5pm The City AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street uir c— up[1ons, can only take action upon properly posted and listed agenda items. The Public can participate in the discussion of any item listed on the Agenda. To facilitate your presentation, please place a check mark ✓ beside each item you would like to address on the Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting. Any other item not listed on the Agenda that is within the jurisdiction of the City Council may be directly addressed during Public Communications. Before speaking to the City Council, please come to the podium and give: Your name and address and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Clerk, 607- REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 1, 1997 - 7:00 P.M. CALL TO ORDER INVOCATION - PLEDGE OF ALLEGIANCE - Councilwoman Jane Friedkin CHARACTER COUNTS - "Responsibility" - Mayor Sandra Jacobs PRESENTATIONS - ROLL CALL Next Resolution k4007 Next Ordinance # 1269 Proclamation declaring April 14 -18, 1997 as "MEDAL OF VALOR WEEK" in the City of El Segundo, honoring present awardee, former El Segundo firefighter SAMUEL "TONY" TARANGO, and recognizing past and present police and fire recipients of this award. 1 Ila PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Introduction by Hank DeVisser, the El Segundo Optimist Club, of the two student winners of their annual Oratorical contest, Anmol Sinha and Heather McCalden, and who will be speaking on "My Vision of Tomorrow's World." A. PROCEDURAL MOTIONS 1 • Consideration of a motion to read all ordinances and resolutions on this A enda b title only. Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS Adopt Resolution conc erning objections to the LAX Master Plan. Recommendation - Discussion and possible action. [NOTE: Resolution will be distri buted at the meeting.] D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS City Council evaluation of all Commissions, Committees and Boards (CCBs) and the recruitment process. Recommendation - Discussion and direction to staff. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrant Numbers 237571- 237859 on Demand Register Summary Number 37 in total amount of $549.334.89. and Wire Transfers in the amount of 148 918 79 Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from 03/11/97 to 03/26/97. 2. City Council meeting minutes of March 18 and March 22 1997 Recommendation - Approval. 2 0 005 3. Adopt plans and specifications No. PW 97 -9 for the reconstruction of alley east of Main Street between Holly Avenue and Mari osa Avenue Estimated cost 80 000.00 . Recommendation - 1) Adopt plans and specifications. 2) Authorize staff to advertise for receipt of construction bids. 4. Agreement with Radian International for environmental assessment services for the Sepulveda Boulevard Widenin Pro'ect estimated fee not to exceed 51 .993). Recommendation - Approve agreement and authorize the Mayor to execute the agreement on behalf of the City. Purchase of 15 Tactical Rifles with accessories for use by patrol personnel, not to exceed $32.327-24 from asset forfeiture funds Recommendation - Approve the purchase and authorize the Chief of Police to procure the firearms, accessories and ammunition. 6. Proposed class specifications and hourly pay rates for the new part-time job classification of Pool Manager. Fiscal Impact: Part-time position funded from current fiscal year Recreation and Parks De artment sala savin s. Recommendation - 1) Adopt Resolution. 2) Approve class specification. 3) Authorize the Human Resources and Recreation and Parks Department to initiate the recruitment, testing and selection process. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS - CITY MANAGER - NONE G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - 1. Annual adoption of the City's Investment Policy. Recommendation - 1) Discussion, and 2) Adopt City's Investment Policy as revised by the City Treasurer's and City Attorney's offices. J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman Gordon - NONE 3 0 006 Councilman Weston - NONE Councilwoman Friedkin - NONE Mayor Pro Tem Wernick - 1. Review 12olicy on use o'City arkin area at Main treet and Mari osa Avenue. Recommendation - Discussion and possible action. Mayor Jacobs - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. MEMORIALS - Library employee Esther Oakleaf's husband, Everett, who passed away on March 20, 1997; and Norman Ralph "Buck" Becker, retired Chevron Fire Chief, passed away on March 22, 1997. CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: Continuation of matters listed on the City Council Agenda for 5:00 p.m., April 1, 1997 under "Closed Session" (if needed). REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: TIME: NAME: ~ 4 0 007 RESPONSIBILITY ff OW Know and do your duty OW Acknowledge and meet your legal and moral obligations OW Accept responsibility for the consequences of your choices, not only for what you do but what you don't do OW Think about consequences on yourself and others before you act OW Think long -term aW Do what you can do to make things better ow Set a good example 1W Be rational - act out of reason not anger, revenge or fear OW Know the difference between what you have a right to do and what is right to do DON'T OW Look the other way when you can make a difference ow Make excuses or blame others 1 11'7 RECEIVED MAR 2 5 1997 CITY MANAGER'S OFFICE March 24, 1997 The City Council City of E1 Segundo Dear Ladies and Gentlemen: This letter is a request from the E1 Segundo Optimist Club. We would like permission to have the two winners of our annual Oratorical contest speak at the April 1, 1997 council meeting. The two speakers, Anmol Sinha and Heather McCalden will be speaking on the subject "My Vision of Tomorrow's World ". This will prepare these two youths to go on to the next level of competition. It will also give them some more community recognition which they richly deserve for their efforts. We as a club would like to thank you for your recognition of these two fine youths of our community. Thank you. Optimistically yours, Q Hank DeVisser 5'17 514 ENDOW sr EL SEGU&IDo 3;-;�-'I517 EL SEGUNDO CITY COUNCIL MEETING DATE: April 1, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Commissions, Committees & Boards (CCBs) AGENDA DESCRIPTION: City Council evaluation of all Commissions, Committees and Boards (CCBs) and the recruitment process. RECOMMENDED COUNCIL ACTION: Discussion and Direction to Staff. INTRODUCTION AND BACKGROUND: The following are the positions on the various CCBs for which this recruitment process is necessary: # of Vacancies 2 positions 1 position 1 position 2 positions 1 position 1 position Term Exp. Commissions, Committees & Boards May 30th Recreation & Parks Commission June 30th Library Board of Trustees June 30th Planning Commission June 30th Senior Citizen Housing Corporation Board June 30th Metropolitan Cooperative Library System Advisory Board Open Economic Development Advisory Council DISCUSSION: Attached for City Council's evaluation of the CCBs and recruitment process, is Background Information regarding the specific duties and qualifications of these Commissions /Committees /Boards and their members, Application Form, and a Listing of CCB members and expiration of term. Pursuant to Prop 208, all apointees to CCBs may not contribute to, or solicit or accept any contribution for, the person who made the appointment to that office. Staff continues its research of the City Council's past practice of two /three term limits. ATTACHED SUPPORTING DOCUMENTS: As listed above. FISCAL IMPACT: N/A ORIGINATED: Date: March 26, 1997 Aa Aul.— ulia �OAbreu, Legal Assistant RE#IEWED BY: Date: March 26, 1997 W. Morrison N TAKEN: joa: n:\ccb \forms \agd- bkgr.397 0 010 COMMITTEES /COMMISSIONS /BOARDS BACKGROUND INFORMATION 1. El Segundo Community Cable Advisory Committee: (Rec /Park Dept.) is a five - member committee, whose volunteer members serve, without term limitations, for four -year terms, without compensation. The Committee was restructured in July 1994, and meets quarterly, in February, May, August and November. Committee members are appointed by the City Council to serve in an advisory capacity to the Community Cable Supervisor and the City Council regarding the policies and procedures surrounding governmental, educational, local origination, and community programming for channels 22 and 57 in the City of El Segundo. 2. The Capital Improvement Project Advisory Committee (Public Works Dept.) is a 5- member Committee, 3 residents and 2 representatives of Business, Commercial and Industry, whose members serve, without term limitations, for four -year terms. The Committee assists in the development of the 5 -year Capital Improvement Program ( "CIP "). The Committee generally meets on a weekly basis during the months of January, February, and March, with the goal of finalizing its recommendations to the City Council in April. The Director of Finance and the Director of Public Works provide staff support to the Committee. City Staff each year proposes Capital Improvement projects for a five (5) year period. The Committee reviews these projects and makes recommendations to the City Council for funding consideration in conjunction with the City's annual budget process. In addition to projects proposed by staff, the Committee holds a community workshop each year to receive project requests from the general public. 3. Economic Development Advisory Council: (Admin.) is a spinoff of the City/Chamber of Commerce Business Retention & Attraction Task Force, originally established in 1990/91. The Committee was restructured in June, 1994 by the City Council to implement the City's Economic Development Strategic Plan. The committee meets twice a year. It is comprised of nine members who represent a cross - section of the community. Members serve as volunteers, without compensation. The committee positions have no term expiration. The committee's primary responsibility is to provide support and direction to staff, and to advise the City Council on business retention and attraction and implementation of the City's Economic Development Program. 4. Investment Advisory Committee (Treasurer /Finance) was established by Resolution #3764 dated June 2, 1992. This is a four member committee; two are automatic appointments -(City Treasurer and Director of Finance); the other two members are appointed by the City Council to serve, without term limitations, for four -year terms, without compensation. The Committee advises the City Treasurer and City Council in matters pertaining to the investment of the City's idle funds. 5. Library Board of Trustees: (Library) The Board of Trustees was established by City Council Resolution #3665 on December 4, 1990, pursuant to Education Code Section 18910 et seq. Its five members, who are volunteers and serve without compensation, are appointed by the City Council to three year terms. Members may not serve for more than two consecutive terms. With the assistance of the Library Director, the Board makes and enforces all rules, regulations, and bylaws necessary for the administration and protection of the El Segundo Public Library; administers any trust declared or created for the Library; receives gifts and disposes of property for the benefit of the Library; and, reviews and approves the Library's Annual Report to the State Librarian. The Board meets the second Tuesday of each month at 7:00 P.M. in the Matsui International Meeting Room, at the Library. 6. The Metropolitan Cooperative Library System Advisory Board: (Library) Duties of the Board: (as described in the California Library Services Act) 1. Assist the Administrative Council in the development of the system plan of service. 2. Advise the Administrative Council on the need of services and programs. 3. Assist in the evaluation of the services provided by the system. The members of the Metropolitan Cooperative Library System Advisory Board are volunteers, who serve without compensation. Each jurisdiction has one Delegate who serves for a two -year term, but may not serve more than two terms maximum. joa:n: \ccb \backgrd.397 O O Rev. March 27, 1997 The Board meets four times a year, from 10:00 am to noon, on the 4th Saturday of every third month, starting in July. The primary responsibility of the Delegate is to attend these meetings as a representative of the local jurisdiction and spokesperson for the local library and for the informational needs of the public. 7. The Planning Commission (Planning Division) was established pursuant to the Planning Law of the State of California (Sec. 65100 - 65106) on August 20, 1946 by City Ordinance #300. It is comprised of five members, who serve, without term limitations, for four -year terms, with minimal compensation. A minimum five member Commission is required and some cities have a seven or nine member Planning Commission, multiple Commissions, administrative bodies or Hearing Officers, or the City Council may act as the Planning Agency, and perform the duties instead of a separate Commission. If more than one Commission is created, the legislative body (the City Council in this case), prescribes the issues, responsibilities or geographical jurisdiction assigned to each committee. In the past the City of El Segundo had an Environmental Review Board which reviewed and approved all the required CEQA analyses, separate from the Planning Commission. The Commission makes recommendations to the City Council on the adoption or amendment of the City's General Plan; performs duties with respect to land subdivision, planning and zoning as prescribed by City and State law; advises the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall development and environment of the City as a setting for human activities. The Commission meets the 2nd and 4th Thursday of each month at 7:00 p.m., in Council Chambers at City Hall. 8. The Recreation & Parks Commission (Rec /Park Dept.) was established on March 23, 1938 by Resolution #448. It is comprised of five members, who serve, without term limitations, for four -year terms, without compensation. The Commission advises the City Council on all matters pertaining to recreation, parks, parkways and street trees; and makes recommendations to the City Council regarding level of services; recommends policies and assists in implementing Recreation and Parks Department improvements and programs, including youth counseling, senior outreach, golf operations, city transportation, and in the acquisition and disposal of park property. The Commission meets the third Wednesday of each month, at 7:00 p.m., in the Council Chambers at City Hall. 9. The El Segundo Senior Housing Corporation Board: (Rec /Park Dept.) The El Segundo Senior Housing Corporation is a non - profit corporation formed in 1984 for the construction of a low- income housing facility for seniors (Park Vista). The Board of Directors was established in 1986 to actively oversee the management, operation, maintenance, and the finances of PARK VISTA, the El Segundo senior citizen housing facility. The Board enters into an operating agreement with the City Council, and enlists a management company to operate the facility. The Board, comprised of seven directors, all volunteers who serve without compensation, are appointed to four years terms, by the City Council. There are no term limits. The Board meets on the 4th Wednesday of every month, at 7:00 P.M. at the Joslyn Center, 339 Sheldon Street, El Segundo. Refer to Board Handbook, rev. November 1996. 10. The Wall of Honor Committee (Admin) was established by Resolution #3596 dated 6/6/89. The positions are 4 -year terms, with no term limitations. This committee is comprised of 5 members, who are volunteers and serve without compensation. The committee currently meets on the 2nd Wednesday in January, May and September, at 7:00 p.m., in the West Conference Room at City Hall, to develop criteria and guidelines and determine the eligibility for recognition, to seek and receive, and to provide the Council with nominations for the Wall of Honor. The prestigious 5' X 6' marble -faced Wall of Honor, which stands in front of City Hall, was dedicated on July 27, 1989 as a memorial to the late Challenger Astronaut Gregory Jarvis, Coach Urho Saari, Christopher Barrett, Medal of Valor Recipient, and to other pioneers and leaders whose vision and mission have distinguished them in their chosen arenas as heroes because they have made a significant contribution to the community of mankind. 11. El Segundo Aviation Safety and Noise Abatement Committee (ESASNAC): (Planning and Building Safety Department). is a seven - member committee which meets every fourth Tuesday of each month, at 7:00 p.m., in the West Conference Room at City Hall, to, (1) study all airport issues which have a disturbing effect on El Segundo citizens, (2) devise ways and means to reduce or eliminate these nuisances, (3) and advise the City Council on all airport matters. Members serve as volunteers, without compensation. The committee positions have no term expiration. joa:n: \ccb \backgrd.397 O 0 1 2 Rev. March 27, 1997 1. There is no requirement to have a committee such as the ESASNAC. 2. The ESASNAC was loosely established in the mid to late 60's. 3. Current by -laws do not restrict the number of participants which generally fluxuates between 7 and 9 voting members. 4. All prospective members must be approved by the City Council before becoming voting members. 5. There are no term limits. 6. Turnover has averaged one voting member per year for the past three years. 7. ESASNAC's recent budget history follows: - FY 21 3 FY931 4 FY94/95 FY95196 FY96/97 FY97198 Budgeted: $1,100 $1,100 $4,300 $4,300 $3,870 $3,870 Actual: 1,812 31 4,961 2,656 est. 2,000 est. NA 8. Current Voting Membership: 1. Liz Garnholz Chair 2. Steve Storm 3. Don Koons 4. Jack Tristman 5. Charles O'Hearn 6. Carl Jacobson 7. Len Bonilla 8. Mark Dean V. Chair Tech. Dir Member Member Noise Tech. Dir. Member Member Media Dir. Citizen activist on LAX issues; member of the LAX Area Advisory Committee. Citizen activist on LAX issues; developer /implementer of El Segundo's LAX South Complex Video Surveillance System. Citizen activist on LAX and other issues. "Silver Congressman" - counterpart for aged to Congresswoman Jane Harman; "Senior Assemblyman" - counterpart to Assemblywoman Debora Bowen for senior affairs. Retired Hughes engineer. Retired Mayor of El Segundo, citizen activist. Citizen activist on LAX and Hyperion issues; Hughes representative to Middle East. Director of R &D for Potentia Technologies, a real estate oriented software company. joa:n: \ccb \backgrd.397 i Rev. March 27, 1997 0 013 3 Name APPLICATION to CommissionWCommitteels/Boards (First) (Middle) (Last) Address: Telephone #s Residence Res: Bus: Mailing Fax: Name and Address of Employer: Present Occupation If you are a Resident of El Segundo, how many years: Are you presently or have you ever been a City of El Segundo Commissioner /Committee or Board member?Yes No If Yes, name the Commission /Committee /Board: Term: Please indicate the Committee (s) /Commission(*) /Board(s) you desire to serve on by checking the appropriate box(es). • Capital Improvement Program Advisory Committee o Noise Abatement Committee • El Segundo Community Cable Advisory Committee o Planning Commission E3 Economic Development Advisory Council o Recreation & Parks Commission o Investment Advisory Committee 0 Senior Citizen Housing Corporation Board o Library Board of Trustees o Wall of Honor Committee o Metropolitan Cooperative Library Systems Advisory Board o Other. NOTE. Conflict of interest statements mud be filed by members of these CommimonsrCommittees/Boards. Community Service Experience: ORGANIZATION From (date) To (date) OFFICES HELD Education: SCHOOL MAJOR GRADUATION DATE /DEGREE Additional Pertinent Courses or Training: Other Pertinent Skills, Experience or Interests: Maw reverse Norm and complete PART 11 0 014 City of RI Bepndo Application to CCBa PART II Please furnish brief, written responses to the questions below using additional sheets if necessary: 1. Why do you think you should be appointed? What is there specifically in your background, training, education and interests which qualify you as a candidate? 2. What do you see as the objectives and goals of the Commission /Committee /Board you are applying to? 3.. How would you help achieve the objectives and goals? 4. Do you have any reservations about the Commission /Committee /Board? 5. Other comments: 6. Please provide the names, addresses, and telephone numbers of three personal references (other than family members): Namp' Address Phone Name Address Phone Name Address Phone 7. Do you plan to attend the Council interview? (To be set after deadline) Yes No 0 015 Signature Date: J„ ppil CITY OF EL SEGUNDO MEMORANDUM DATE: March 18, 1997 TO: Honorable Mayor and Members of the City Council FROM: Julia O. Abreu, Legal Assistant SUBJECT: Listing of Members of Commissions, Committees and Boards - including term expiration dates and terms served. I. Since the posting of the agenda items for 3/25/97 requesting commencement of the recruitment process for the upcoming vacancies on CCBs, we have received the resignation of Mr. Alex Uzemeck, on Economic Development Advisory Board. Further, the following listing is again submitted for your easy reference, and includes the length of time CCB members have served on the respective CCBs. II. Listing of CCBs on which vacancies exist: LIBRARY BOARD OF TRUSTEES: (Three Year Terms) (Max. 2 Terms) (All Residents) Ray Miller, V.P. (reapptd to 2nd term 7/94- re- elected VP 9/10/96) TERM: 7/01/94 - 6/30/97 SENIOR HOUSING BOARD: (Four Year Terms -no max term) (All Residents) Meets: 4th Wed. of every month, 7 pm, Recreation & Parks, Joslyn Center, 339 Sheldon Annette Latshaw (appid 817195 to unexpired term) TERM: 7/01/93 - 6/30/97 Edna Freeman (apptd717193tolstterm) TERM: 7/01/93 - 6/30/97 PLANNING COMMISSION: (Four Year Terms -no max terms) Brian Crowley, Vice - Chairman TERM: 7/01/93 - 6/30/97 (appid 6130192 to Schou's unexp. term; reapptd to 1st full term 717193) RECREATION & PARKS COMMISSION: (Four Year Terms -no max terms) (All Residents) Israel Mora (appid 5117193 to 1st term) TERM: 6/01/93 - 5/30/97 Debbie Bundy (appid 8130188 to unexpired term; 6110189fu111st term; 611193 tofull2nd term) TERM: 6/01/93 - 5/30/97 METROPOLITAN COOPERATIVE LIBRARY SYSTEM ADVISORY BOARD: (Two Year Term) (Max. 2 terms) (Must be Resident of ES) Sue Carter (appid to 1st term 7/7613; reappt to 2nd term 7/6193) TERM: 7/01/95 - 6/30/97 :Joa copy: James W. 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L « s w W O 7 u C -+ z 4 O < x 4 z LL N 0 NL 0 u W o: x o 6 Q. -01'x- �� CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 03111197 THROUGH 03126197 Date Payee Amount Description 03/21/97 Federal Reserve 300.00 Employee Bonds P/R # 19 03/24/97 IRS 125,693.92 Federal Payroll Taxes P/R # 19 03/24/97 Emp. Dev. Dept. 22,924.87 State Payroll Taxes P/R # 19 Total by Wire: 148,918.79 DATE OF RATIFICATION: 04/01/97 TOTAL PAYMENTS BY WIRE: 148,918.79 Certified as to the accuracy of the wire transfers by City Treasurer___,', .1 -� �- Dates c /� Date Finance Direo6r r City Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 1 1 • DRAFT MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Tuesday, March 18, 1997 - 5:00 P.M. CALLED TO ORDER by Mayor Jacobs at 5:00 p.m. PLEDGE OF ALLEGIANCE led by Councilwoman Friedkin. ROLL CALL Mayor Jacobs Mayor ProTem Wernick Councilwoman Friedkin Councilman Weston Councilman Gordon Present Present Present Present (Arrived at 5:10) Present (Arrived at 5:10) PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit tOta1.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. NONE SPECIAL ORDER OF BUSINESS Appointment of City Manager as real property negotiator regarding acquistion of a strip of land owned by Chevron along the easterly boundary known as Assessor Parcel 4138 -16 -06 and a strip of land owned by Allied Signal along the westerly boundary known as Assessor Parcels 4138- 15 -13, 4138 -15 -14 and 4138 -15 -21 as additional right -of -way in connection with the Sepulveda Boulevard widening project. MOVED by Councilman Gordon; SECONDED by Councilwoman Friedkin to approve appointing the City Manager as the real property negotiator regarding acquisition of a strip of land owned by Chevron along the easterly boundary known as Assessor Parcel 4138- 16-06 and a strip of land owned by Allied Signal along the westerly boundary known as Assessor Parcels 4138- 15 -13, 4138 -15 -14 and 4138 -15 -21 as additional right -of -way in connection with the Sepulveda Boulevard widening project. MOTION PASSED BY THE FOLLOWING VOICE VOTE 31012: AYES: Mayor Jacobs, Councilwoman Friedkin, and Councilman Gordon. NOES: None. ABSENT: Mayor ProTem Wemick and Councilman Weston. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seg.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Gov't Code §54957 (Personnel); and /or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) Coalition for Economic Equity (CEE) v. Pete Wilson, et al., C96 -4024 TEH Bue et al v. City of El Segundo, LASC Case No. BC137060 Mosleh and Greffon v. City of El Segundo, LASC Case No. YCO25903 Kilroy v. El Segundo, LAS, Case No. BS 034343 People v. Hill, Municipal Court Case No. 61W1743 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -1- potential cases (no further public statement is required at thi:; time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -1- matters. 0 019 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - Meet with Negotiator. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Meet with Negotiator regarding acquistion of a strip of land owned by Chevron along the easterly boundary known as Assessor Parcel 4138 -16 -06 and a strip of land owned by Allied Signal along the westerly boundary known as Assessor Parcels 4138- 15 -13, 4138 -15 -14 and 4138 -15 -21 as additional right -of -way in connection with the Sepulveda Boulevard widening project. REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. NONE ADJOURNED at 7:05 p.m. Lora Freeman Deputy City Clerk 0 020 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 18, 1997 - 7:00 P.M. CALLED TO ORDER by Mayor Jacobs at 7:10 p.m. INVOCATION given by Elder Linda Barentine, Reorganized Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE led by Councilman Liam Weston CHARACTER COUNTS Councilman Mike Gordon presented the "Caring" Character Counts. PRESENTATIONS - NONE ROLL CALL Mayor Jacobs Present Mayor ProTem Wernick Present Councilwoman Friedkin Present Councilman Weston Present Councilman Gordon Present PUBLIC COMMUNICATIONS - (_Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Four (4) individuals addressed the City Council. Doris Nickelson of The Kenny Nickelson Memorial Foundation for Homeless Veterans, Inc.requested to conduct a linen yard sale on Saturday, April 19, 1997 from 8 a.m. to 3 p.m. in the City parking lot located at Mariposa and Main Streets to generate funds for KNMF activities for the homeless in Los Angeles and the South Bay. The City allowed a similar yard sale to be held- by KNMF at the same location on December 14, 1996. MOVED by Mayor ProTem Wernick; SECONDED by Councilman Gordon to approve request. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS, MAYOR PROTEM WERNICK, AND COUNCILMAN GORDON. NOES: COUNCILMAN WESTON AND COUNCILWOMAN FRIEDKIN 312. 2. Ron Hart, 919 Main Street, representing the El Segundo Taxpayers Association stated that they are opposing all four of the plans for the LAX expansion project. 3. Dorothy Kent, 909 Dune, spoke regarding the pollutants generated by the LA Airport, and asked what benefit is our study if these are already known., 4. Mike Wyant, 533 Main Street. representing the Chamber of Commerce presented the request by The Heritage Walk and Mural Committee of the El Segundo Chamber of Commerce to close a small section of Main Street in front of the Post Office from 3:00 p.m. to 6:00 P.M. on Thursday, April 10, 1997 for completion and dedication of a mural on the post office wall. City Council Minutes 3/18/97 - 7:00 p.m. 0 021 MOVED by Councilman Gordon; SECONDED by Mayor ProTem Wernick to approve request. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBS, MAYOR PROTEM WERNICK, COUNCILMAN GORDON, AND COUNCILMAN WESTON. NOES: COUNCILWOMAN FRIEDKIN. 411. COUNCILWOMAN FRIEDKIN REQUESTED TO CHANGE HER VOTE TO A YES. THE FINAL VOTE 510 A. PROCEDURAL MOTIONS Consideration of a 'motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Councilman Gordon; SECONDED by Mayor ProTem Wernick to approve reading all ordinances and resolutions on this agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. B. SPECIAL ORDERS OF BUSINESS - Continued Public Hearing and Appeal of the Planning Commission's approval of a Conditional Use Permit (CUP) for the construction of a 20 -inch nominal diameter, high density polyethylene, subsurface pipeline in the Open Space (OS) zone; to transfer digester gas produced at the City of Los Angeles Department of Public Works Hyperion Wastewater Treatment Plant to the City of Los Angeles Department of Water and Power Scattergood Steam Generating Station, where it will be used to produce energy (EA -379, CUP 96 -2). Mayor Jacobs stated this was the time and place hereto fixed for a Continued Public Hearing and Appeal of the Planning Commission's approval of a Conditional Use Permit (CUP) for the construction of a 20 -inch nominal diameter, high density polyethylene, subsurface pipeline in the Open Space (OS) zone; to transfer digester gas produced at the City of Los Angeles Department of Public Works Hyperion Wastewater Treatment Plant to the City of Los Angeles Department of Water and Power Scattergood Steam Generating Station, where it will be used to produce energy (EA -379, CUP 96 -2). She asked whether proper noticing was done in a timely manner and whether any written communications had been received. City Clerk Mortesen stated noticing was done by the Planning and Building Safety Department and no written communications had been received. City Manager Morrison stated that the representatives from the City of Los Angeles has requested to continue the public hearing to April 15, 1997. MOVED by Councilwoman Friedkin ; SECONDED by Councilman Gordon to continue the public hearing to April 15, 1997 at 7:00 p.m. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. C. UNFINISHED BUSINESS An Ordinance of the City of El Segundo Amending Section 7.20.040 of the El Segundo Municipal Code Relating to Permit Fees for Industrial Waste Disposal and two (2) Resolutions establi=shing fees relating to Industrial Waste Disposal (fiscal impact - estimated $40,565.14 increased annual revenue). 2 City Council Minutes 3/18/97 - 7:00 p.m. 0 022 Mayor Jacobs is did not participate due to a conflict of interest. City Attorney Hensley read Ordinance by title only: ORDINANCE NO. 1268 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTION 7.20.040 OF THE EL SEGUNDO MUNICIPAL CODE, WHICH SECTION RELATES TO PERMIT FEES FOR INDUSTRIAL WASTE DISPOSAL. MOVED by Councilman Gordon; SECONDED by Councilman Weston to adopt Ordinance Number 1268. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM WERNICK, COUNCILMAN GORDON, COUNCILWOMAN FRIEDKIN, AND COUNCILMAN WESTON. NOES: NOES. NOT - PARTICIPATING: MAYOR JACOBS 41011 l City Attorney Hensley read Resolutions by title only: RESOLUTION NO. 4004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, AMENDING RESOLUTION 3448 RELATING TO INDUSTRIAL WASTE. MOVED by Councilman Gordon; SECONDED by Councilman Weston to adopt Resolution Numbers 4004. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM WERNICK, COUNCILMAN GORDON, COUNCILWOMAN FRIEDKIN, AND COUNCILMAN WESTON. NOES: NOES. NOT - PARTICIPATING: MAYOR JACOBS 41011 RESOLUTION NO. 4005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ESTABLISHING APPLICATION FEES PURSUANT TO TITLE 7, SECTION 7.20.040 RELATING TO INDUSTRIAL WASTE AND DISPOSAL. MOVED by Councilman Gordon; SECONDED by Councilwoman Friedkin to adopt Resolution Numbers 4004. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM WERNICK, COUNCILMAN GORDON, COUNCILWOMAN FRIEDKIN, AND COUNCILMAN WESTON. NOES: NOES. NOT - PARTICIPATING: MAYOR JACOBS 41011 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - 1. Request City Council to initiate recruitment process and announce vacancies on the Recreation & Parks Commission, the Senior Citizen Housing Corporation Board, the Library Board of Trustees, the Planning Commission and the Metropolitan Cooperative Library System Advisory Board. Council consensus to direct staff to agendize the evaluation of all Boards and Commission as to number of members, interview process and duties and responsibilities. 2. Update Report by Airport Safety and Noise Abatement Committee on LAX expansion, LAX Master Plan public relations program, LAX Noise Variance proceedings, new missions of the FAA, San Diego Noise Conference and the March 7, 1997 AQMD meeting. 3 City Council Minutes 3/18197 - 7:00 p.m. 0 023 DRAFT Liz Garnholz, and Charles O'Hearn gave a presentation to Council. Council received the report. MOVED by Councilman Weston addition Segundo Taxpayers Association Resolution andtechnical y Counclman Weston with changesby the City Attorney. MOTION AMENDED AND SECONDED to direct staff to have the City Attorney work with councilman gordon and councilwoman friedkin to formulate all ideas presented into one resolution to be presented at the April 1, 1997 meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE 5.0 ITEM TAKEN OUT OF ORDER FROM LATER IN THE AGENDA Councilwoman Frie,dkin - Request Council adopt resolution as an expression of the City's demand for funds to mitigate the negative impacts the Los Angeles Airport has on the City and the Southern California region. City Attorney Hensley read resolution by title only: RESOLUTION NO. 4006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA DEMANDING FUNDS TO MITIGATE THE NEGATIVE IMPACTS LAX HAS ON THE CITY AND THE SOUTHERN CALIFORNIA REGION. MOVED by Councilwoman Friedkin; SECONDED by Councilman Gordon to adopt Resolution Number 4006. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 237215 - 237366 on Demand Register Summary Number 35 in total amount of $227,041.43. 2. Warrant Numbers 237370 - 237567 on Demand Register Summary Number 36 in total amount of $583,790.17, and Wire Transfers in the amount of $858,160.55. 3. City Council meeting minutes of March 4, 1997. 4. Award Bid #9701 (Towing Services) to the lowest responsible bidder, and authorize the Mayor to execute the three year agreement, Contract Number 2493 with three one year options. (Fiscal Impact: approximately $16,000 of general fund revenue annually). 4 City Council Minutes 3/18/97 - 7:00 P.M. 0 024 DRAFT 5. Adoption of plans and specifications for construction of a storm drain system in Sierra Street, Maple Avenue, and Lomita Street, Public Works Specifications No. PW 94 -4 (estimated cost: $295,000). 6. Final acceptance of Piping Improvements at Water Facility. Project No. 96 -4 (final contract amount $106,999.00). 7. Park Vista Amendment No. 1 to Agreement Number 1937, Repayment Agreement. 8. Presentation of the City's Comprehensive Annual Financial Report (CAFR), Management Letter and staff responses for the fiscal year ended June 30, 1996. 9. Proposed revisions to Wastewater Maintenance Worker 1 /II and Wastewater Maintenance Leadworker Class Specifications. Fiscal Impact: None. 10. ITEM PULLED FOR DISCUSSION BY COUNCILMAN WESTON MOVED by Councilwoman Friedkin; SECONDED by Mayor ProTem Wernick to approve of Consent Agenda Item Numbers 1 -9. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. CALLED ITEMS FROM CONSENT AGENDA 10. Agreement with JCM Facilities Planning and Management for architectural services related to the construction of a Police Training Facility at 400 Lomita Street with fees not to exceed $16,830.00 from asset forfeiture funds Approved Agreement Number 2494 with JCM Facilities Planning and Management, and authorized the Mayor to execute the agreement on behalf of the City. Councilman Weston requested staff to determine the value of the property if it were rented to the private sector. MOVED by Councilman Weston; SECONDED by Councilman Gordon to approve Contract Number 2494 with JCM Facilities Planning and Management for architectural services related to the construction of a Police Training Facility at 400 Lomita Street with fees not to exceed $16,830.00, and authorize the Mayor to execute the agreement of behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 F. NEW BUSINESS - CITY MANAGER - NONE G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman Gordon - Request Ccuncil join "Californians For Safer Streets" (CFSS), a coalition of cities, officials, residents and businesses joined together to restore to California cities their share of money generated through traffic enforcement within the State. 5 City Council Minutes 3/18/97 - 7:00 p.m- 0 025 DRAFT MOVED by Councilman Gordon; SECONDED by Councilman Weston, to endorse the legislation in concept and ask our Legislators to support the bill, participate with the League of California Cities to do everything within our power to see that the revenue is returned. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Spoke regarding a visit to GTE, and requested Chief Grimmond arrange with Office Tim Skipper to present a program to Council regarding alcohol induced accidents. Councilwoman Friedkin - ITEM TAKEN OUT OF ORDER EARLIER IN THE MEETING 1. Request Council adopt resolution as an expression of the City's demand for funds to mitigate the negative impacts the Los Angeles Airport has on the City and the Southern California region. Spoke regarding the meetings she attend. Councilman Weston Announced a meeting to be held at Councilwoman Friedkin's house about airport issues. and reported on the Consortiums beginning a bidding process for alternate energy sources. Mayor Pro Tern Wemick Reported on the Opening of Noah's Bagels 3/21 and the GTE site visit. Mayor Jacobs Thanked the ASNAC committee for their fine work and report. Reported on the Business Outlook luncheon. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. TWO (2) individuals addressed the City Council. J. Wilson, resident spoke regarding street safety and community safety week. she also stated Harvey Holden will speak at a Resident Association meeting. 2. Frank Wong, 435 Valley, spoke regarding the Airport issues, and the LAX Settlement fund. MEMORIALS - NONE CLOSED SESSION at 10:05 P.M. all members present. The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code section 54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: Continuation of matters listed on the City Council Agenda for 5:00 p.m., March 18, 1997 under "Closed Session" (if needed). 6 City Council Minutes 3/18/97 - 7:00 p.m. 0 026 F - . REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE ADJOURNED at 10:25p.m. to March 22, 1997 at 8:00 a.m. Cindy Mortesen, City Clerk 7 City Council Minutes 3/18/97 - 7:00 p.m. 0 027 DRAFT MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL Saturday, March 22, 1997 - 8:00 A.M. CALLED TO ORDER by Mayor Jacobs at 8:10 a.m. PLEDGE OF ALLEGIANCE led by Councilman Mike Gordon ROLL CALL Mayor Jacobs Present Mayor ProTem Wernick Present Councilwoman Friedkin Present Councilman Weston Present Councilman Gordon Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total.) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. NONE CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code §54950, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and/or discussing matters covered under Gov't Code §54957 (Personnel); and /or conferring with the City's Labor Negotiators as follows: CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) None CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956.9(a)) City of Los Angeles v. El Segundo, LASC Case No. BC 034185. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov't Code §54956.9(b): -0- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code §54956.9(c): -1- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957). None CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code §54957.6) - None. REPORT OF ACTION TAKEN IN CLOSED SESSION - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. NONE ADJOURNED at 11:20 a.m. to March 25, 1997 at 7:00 P.M. James C. Morrison, Clerk ProTemp 0 028 ELSEGUNDO CITY COUNCIL MEETING DATE: April 1, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Adopt plans and specifications No. PW 97 -9 for the reconstruction of alley east of Main Street, between Holly Avenue and Mariposa Avenue (estimated cost $80,000.00). RECOMMENDED COUNCIL ACTION: 1. Adopt plans and specifications. 2. Authorize staff to advertise for receipt of construction bids. INTRODUCTION AND BACKGROUND: The adopted 1996 -97 Capital Improvement Program includes a project to re- construct the alley east of Main Street between Holly and Mariposa Avenues. The alley is heavily used for parking access and deliveries by adjacent businesses and residences and the pavement is severely deteriorated and beyond routine maintenance and patching. DISCUSSION: The project consists of total reconstruction of alley pavement, including removal of existing pavement, construction of new asphalt concrete pavement, concrete alley intersections, handicap ramps, and other associated improvements. A concrete gutter is proposed in the alley within the northerly half of the alley between Pine and Mariposa Avenues to improve drainage. Project construction will be phased to maintain access to the City parking lot on Main Street between Holly and Pine Avenues and to minimize impact on parking and deliveries for adjacent businesses and residences. The project is estimated to cost $80,000.00, including contingencies and staff costs for design and construction inspection. ATTACHED SUPPORTING DOCUMENTS: Map showing alley to be reconstructed. FISCAL IMPACT: Operating Budget: No Capital Improvement Budget: Yes Amount Requested: $90,000.00 Project/Account Budget: $90,000.00 Project/Account Balance: $89.063.00 Date: 3/20/97 ABM Number: 301 -400- 8203 -8625 Pr*ct Phase: Adoption of plans and specifications Appropriation Required: No ORIGINATED: - Date: Frivard Schrod . it ctor of Public Works REVIEWED BYIV Dais; ACTION NACOUNCILTW-APR01 -01 (Tuesday 3/25/97 2:00 pm) 0 029 I W No,11 City Boundary -- IMPERIAL 3 ! 2 __ - M- JAI — — 10 II I ow OQ cc r � N � 0 a. 9 O u V :3 C 1 ,. co CITY OF LOS A N G E N ACACIA N U WALNUT v F� Efl W ❑�F I SYCAMORE O MAP o- a a a!� FT AK Z F- O m r i PALM Ti N PR J-VC Lv Tidal l El— a r AVE. IPOSA ?P PINE � W L '- GRAND A E FRAN L wm�� SINDtR LL II 12 - - - --J N N N Vf N N �14Q'i13, dl a N Uf M N N N S� Alb 4tr St AAIII a z N z a c z J W W z = z z W a a: W a a ~ y O a ►a- d f/1 p � N p /- a o zo a a > 0 - ac z Z O a p J t z 2 z u U 7 z - O a m J it > U z N W S� Alb 4tr St AAIII CHEVRON U.S.A. 0 030 a z z a c z J W W z = z z W a a: W a a ~ y O a a V) d f/1 J CHEVRON U.S.A. 0 030 EL SEGUNDO CITY COUNCIL MEETING DATE: April 1, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION' Agreement with Radian International for environmental assessment services for the Sepulveda Boulevard Widening Project (estimated fee not to exceed $51,993). Approve agreement and authorize the Mayor to execute the agreement on behalf of the City. Caltrans, under a cooperative agreement with the Cities of El Segundo and Manhattan Beach, is currently developing a project to widen Sepulveda Boulevard (State Highway Route 1) between Marine Avenue in Manhattan Beach and El Segundo Boulevard in El Segundo. The cooperative agreement requires the Cities to acquire the rights -of -way in the name of Caltrans, needed for the highway widening, from abutting property owners such as Chevron and Allied Signal. The Cities are also responsible to provide environmental study and clearances for the rights -of -way to be delivered to Caltrans. Radian International is an environmental consultant that specializes in providing the particular services needed for the project. Radian also is the long term consultant to Chevron for Chevron's environmental services, and has extensive knowledge of the history and background of Chevron's and other vicinity properties. Agreement with Radian International. Operating Budget: Capital Improvement Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Account Number. Project Phase: Appropriation Required: NO YES $51,993.00 continued on next page.... Date: Environmental Study Appropriation from MTA grant of $5 million Eduard Schr Director of ublic Works 5 V%7 Page 1 of 2 WCOUNCUPW-APR01 -02 (Tuesday 3/25/97 2:00 pm)0 031 Radian has performed the initial site assessment study. This study has indicated that soil sampling and testing has to be performed within the areas to be acquired for the highway widening in order for Caltrans to eventually accept the right -of -way. The majority of the soil sampling has to be performed within Chevron's property and Chevron has indicated preference for its long term environmental consultant, Radian International, to perform work on Chevron's property. In staffs opinion the cost and time required to provide these services will be higher for other consultants, since all the preliminary work and background data currently available to Radian will have to be redone by a consultant not familiar with the project scope. Staff recommends retaining Radian International to provide these services without soliciting proposals from other environmental consultants. The cost for this work within El Segundo City limits is $51,993 and is eligible for reimbursement by the Metropolitan Transportation Authority (MTA) grant of $5 million to the City. The City of Manhattan Beach has retained Radian to provide environmental work within Manhattan Beach City limits. The proposed agreement has been reviewed and approved as to form by the City Attorney. Page 2 of 2 NACOUNCILTW-APR01 -02 (Tuesday 3/25/97 2:00 pm) 0 032 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and entered into this day of , 1997, between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "City" and RADIAN INTERNATIONAL, hereinafter referred to as "Consultant ". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" and made a part hereof. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on (the date of execution of this Agreement). Consultant shall complete each of the services set forth in Exhibit A to the City's satisfaction. If the City is not satisfied with any such services, the Consultant shall work on such matter until the City approves of the service. Further, Consultant shall complete the services set forth in Exhibit A strictly according to the schedule provided therein. 0 033 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. NAAGREMNTSUMIAN.MST -2- 0 034 City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibits B and C hereto and made a part hereof. Payments shall be made within thirty (30) days after receipt of each invoice as to all nondisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant in 30 days of receipt of a invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Attachment A, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional N:IAGREMNTSWADIAN.MST =Z 0 035 services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. City agrees to provide: suitably equipped and furnished office space, public counter, telephone, and use of copying equipment and necessary office supplies for Consultant's on -site staff, if any. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and NAAGREMNTSUMIAN.MST -4- 0 036 readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non - disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all N:WGREMNTUMIAN.MST -5- 0 03 'l original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATION /CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et se g. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. N:IAGREMNTSMADIAN.MST Q-C 0 038 Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. N -%AGRE MNTSUMIAN.MST 0 039 (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any provision of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. N AAGREMNTSMADIAN.MST -s- (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by the performance or failure to perform by Consultant of Consultant's services under this agreement or the negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement. If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the N:VIGRE MNTSVMIAN.MST M= 0 041 Indemnitees as above provided, Consultant, upon notice from the CITY, shall defend the Indemnitees at Consultant's expense by counsel acceptable to the City. The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled to indemnity in order to be so indemnified. The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(b), but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this paragraph 14(b) shall survive the expiration or earlier termination of this agreement. The Consultant's indemnification does not extend to Claims occurring as a result of the City's negligent or willful acts or omissions. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no NAGREMNTSMADIAN.MST 0 042 less than A:VII. Consultant shall provide the following scope and limits of insurance: least as broad as: (1) Minimum Scope of Insurance. Coverage shall be at (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (d) Errors and omissions liability insurance appropriate to the Consultant's profession. NAGREMNTSMADIAN.MST -11- 0 043 (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. occurrence. NAAGREMNTSUMIAN.MST (d) Errors and Omissions Liability: $1,000,000 per -12- 0 044 B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (2) General Liability and Automobile Liability Coverages. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, NAAGREMNTSUMIAN.MST ON= 0 045 officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of N:WGREMNTSUMIAN.MST -14- 0 046 original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self- insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the N:IAGREMNMRADIAN.MST -15- 0 047 parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 17. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the Los Angeles County Superior Court. 18. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. N:WGREMNTSUMIAN.MST -16- 0 048 19. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 20. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she /they has /have the authority to execute this Agreement on behalf of his /her /their corporation and warrants and represents that he /she /they has /have the authority to bind Consultant to the performance of its obligations hereunder. 21. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: N AAGREMNTSVIADIAN.MST Cam. Attention: Ed Schroder Public Works Deparatment City of El Segundo 350 Main Street El Segundo, California 90245 Telephone (310) 322 -4670, extension 230 Facsimile (310) 322 -4167 -17- Consultant. Attention: Marie Webb Radian International 300 North Sepulveda Boulevard, Suite 1000 El Segundo, CA 90245 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 20. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. By Title CITY OF EL SEGUNDO By Title ATTEST: Cindy Mortesen City Clerk NAAGREMNTS MIAN.MST -18- APPROVED AS TO FORM: Mar�4Hianslay� City Attorney 0 050 03/12/97 WED 15:04 FAX 910 640 8940 RADIAN INTERNATIONAL LLC Z002 INTERNA IONAL MEMORANDUM To: Bellur Devaraj, City of El Segundo From: Marie Webb Copy: Kathleen Jackson, The Dardanelle Group Project File 673 - 002 -25 Date: 11 March 1997 Subject: Cost Proposal for Initial Site Assessment (ISA) and Sampling for the Sepulveda Street Widening Project This memorandum provides a total cost estimate for the City of El Segundo ivrtion of the ISA and sampling at properties in the City of El Segundo impacted by the Sepulveda Street Widening Project. This memorandum summarizes previous memoranda detailing separate costs for the ISA and sampling. Radian has conducted an initial site assessment (ISA,) to identify refinery- associated activities or other industrial activities conducted on the property impacted by the Sepulveda Boulevard Widening Project. This work has been conducted in two phases. The f rst pi ease involved a review of Chevron activities on Chevron's property along Sepulveda Boulevard. Chevron agreed to provide a contract mechanism for the first phase of the ISA, at a coat of $2,400. Chevron will request a reimbursement from the City of El Segundo for these funds. At the request of Caltrans, Radian then expanded the review to include activities at other properties along the proposed project length in Manhattan Beach and El Sege mdo. This review will enable the development of a sampling strategy to address Caltrans' conc4rns with shallow soils. The cost of this phase will not exceed $7,600 (for a total cost of $10,01)0 for the ISA). Therefore, we are requesting funding from the City of El Segundo for half of.' the remainder of the ISA cost ($3,800). Previously, Radian submitted a cost proposal for the proposed sampling actin ities assuming 10 samples would be collected in the City of El Segundo. The 10 samples included only properties on the east side of Sepulveda Blvd. It was assumed that sampling data exisu!d for Chevron property on the west side of Sepulveda Blvd. However, after reviewing exmIng sampling data, Chevron discovered that sufficient sampling had not been conducted on the property impacted by the proposed street widening. Therefore, the total number of samples was increased to 19 to include samples collected on the west side of the street. Figure 1 shows the I-voposed sampling 673-00125- IOhepwid2.w0 0 051 03/12/97 WED 15:05 FAX 310 640 8940 RADIAN INTERNATIONAL LLC Q003 NTE�RNATI�ONALUM locations. The total sampling cost for samples collected in the City of El Sei;!undo will not exceed $49,193. Table 1 shows the breakdown of these costs. This cost asst mes that all analyses will be run on all samples, and that coring will be required on all B- samples. It is likely that the actual cost will be less than this amount. We are requesting funding from the City of El Segundo for the second phase of the ISA and for proposed sampling in the City of El Segundo. This total cost will not to exceed $51,993. Preparations and sampling activities will require two weeks. Analyses of saviples will be returned within two weeks and a summary report can be prepared within two weeks of receipt of analytical results. Therefore, upon receipt of authorization to start, work can be completed within six weeks. 675 -007 25- 10%epwi4U."d 0 052 03/12/97 DYED 15:05 FAX 310 640 8940 RADIAN INTERNATIONAL LLC 2004 INTERNATIONAL Table 1: Sampling Cost Estimate - City of El Segundo Activity Itemization Cost Total Labor Preparation $8428 " Sampling Reporting Meetings Supplies Sampling Sleeves $150 Caps Tyvek Gloves Coring Assumes all locations will require coring $950 (19 locations) Analytic Method 6010 (Metals) ($220 /sample) $38,665 Method 9045 (pH) ($15 1sample) At minimum, first five Method 8260 (VOC) ($220 /san-iple) methods will be run on all Method 8270 (VOC) ($395 /sample) samples. Cost assumes all Method 8015M (GasolinatDiesel) (S200/sample) analyses will be required * *Method 8080 (PCBs/Pesticides) ($250 /sample) for 19 samples. * *Method 8270 TCLP ($395 /samp1e) "Method 6010 STLC ($170 /san -ple) ** These methods may not * *Method 6010 TCLP ($170 /sample) be necessary. TOTAL $48,193 675- =- M1W$"Wid2.wpa 0 053 03/12/97 WED 15:05 FAX 310 640 8940 RADIAN INTERNATIONAL LLC Z005 ■ 04 b 46 Y 9 3 U� ns� d a o�T 8 g WillII'll IIV11111 H q. I III Ui R k i *I I s 0 054 I �o a `e IL Ck o d 6 %J �J i m s 0 054 02/27/97 THU 14:30 FAX 310 640 8940 RADIAN INTERNATIONAL LLC 9006 RADIAN INTERNATIONAL LLC P.O. Box 201088, Austin, TX 78720 -1088 512/454 -4797 SCHEDULE OF FEES FIXED HOURLY RATES FOR TIME AND MATERIAL CONM!XTS Radian will bill monthly for the actual time and expenses incurred on the client's behalf in performance of the contracted effort. Labor will be billed at the FDMD F OURLY RATES INDICATED BELOW. Materials and supplies, travel, and any other direct costs will be billed at actual cost plus a handling charge (G &A) of 15 %. Any subcontracted effort will be billed at actual cost plus a handling charge of 15 %. Overtime hours worked by non -exen -pt employees ( *) will be billed at 1.5 times the fixed rate. Senior Engineer /Scientist I .................................... ............................... 95.00 Senior Engineer /Scientist II .................................. ............................... �i9.00 Senior Engineer /Scientist III ................................. ............................... 1(15.00 Senior Engineer /Scientist IV ................................. ............................... 113.00 Principal Engineer /Scientist I ................................ ............................... 115.00 Principal Engineer/Scientist II ............................. ............................... 125.00 Principal Engineer /Scientist III ............................. ............................... 135.00 Principal Engineer /Scientist IV ............................. ............................... 14 5.00 Technician/Analyst I ( *) ....................................... ............................... U SS Engineer /Scientist I ............................................... ............................... 119.00 Engineer/Scientist II .............................................. ............................... 1.00 Engineer /Scientist III ............................................ ............................... t2.00 Engineer /Scientist IV ............................................ ............................... x;1.00 Senior Engineer /Scientist I .................................... ............................... 95.00 Senior Engineer /Scientist II .................................. ............................... �i9.00 Senior Engineer /Scientist III ................................. ............................... 1(15.00 Senior Engineer /Scientist IV ................................. ............................... 113.00 Principal Engineer /Scientist I ................................ ............................... 115.00 Principal Engineer/Scientist II ............................. ............................... 125.00 Principal Engineer /Scientist III ............................. ............................... 135.00 Principal Engineer /Scientist IV ............................. ............................... 14 5.00 Technician/Analyst I ( *) ....................................... ............................... 2i.00 * Technician/Analyst II ( *) ...................................... ............................... 33.00 * Technician/Analyst III (*) .................................... ............................... 42.00 * Technician/Analyst IV (*) .................................... ............................... 49.00 * Technician/Analyst V (*) ...................................... ............................... 51).00 * Technician/Analyst VI (*) .................................... ............................... 64).00 * Secretary/Clerical I (*) ......................................... ............................... 31.00 * Secretary/Clerical II (*) ........................................ ............................... 3';.00 * Secretary/Clerical III (*) ....................................... ............................... 4.'1.00 * Secretary /Clerical IV (*) ....................................... ............................... 4- 1.00 * This document is PROPRIETARY to Radian International LLC. It is being made available for the recipient's proposal evaluation and/or contract administration purposes only. No right is granted to the recipient to use, disclose, or reproduce any information presented herein without Radian's express written permission. 0 055 Forws \%T&MA.fhn EL SEGUNDO CITY COUNCIL MEETING DATE: April 1, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Purchase of 15 Tactical Rifles with accessories for use by patrol personnel, not to exceed $32,327.24 from asset forfeiture funds. RECOMMENDED COUNCIL ACTION: Approve the purchase and authorize the Chief of Police to procure the firearms, accessories and ammunition. INTRODUCTION AND BACKGROUND: Recent events in law enforcement have shown that patrol officers are at a great disadvantage when encountering subjects who are armed with military style assault rifles. In order for our officers to provide protection to the community and its citizens the purchase of selected tactical rifles for installation in the patrol units is requested. The firearm that was found to be most applicable for department use is the Colt AR -15 A3 tactical rifle. A total of 15 firearms are needed to equip the Patrol Division. Funds from this project will be acquired from Asset Forfeiture. DISCUSSION: It is requested the City Council waive the formal bidding process on the proposals received from the firearms vendors based upon the following: 1. Urgency of the public safety situation 2. The firearms vendors are having difficulty filing orders. 3. The competitive bid process will take between 45 -60 days. 4. The three (3) bids received are from the three (3) competitive vendors. 5. New patrol vehicles will arrive in April and it is essential that the firearms be available for installation. 6. Council would be waiving the bid process on the firearms packages only. The other needed items will be acquired from the Department's normal vendors. Low bid for the firearms and accessories is from BotachTactical. If Council accepts this proposal, total cost for the proposal will be $32,327.24 which wil be funded from the Asset Forfeiture Contigency Account.) ATTACHED SUPPORTING DOCUMENTS: Staff Report Attachments #1, #2, #3 FISCAL IMPACT: (Check one) Operating Budget: X Capital Improv. Budget: Amount Requested: $32,327.24 Project/Account Budget: $50,000.00 Project/Account Balance: $50,000.00 Date: 3 -21 -97 Account Number: 109 - 400 - 3105 -6241 Asset Forfeiture Contingencies Project Phase: Appropriation Required - Yes_ No x M ED- Date: March 24, 1997 mond, Chief of Po e _MYWIED BY: Date: s Morrison, City Manager TION TAKEN: PD -1- 1 of 8 - 03/24/97 2:50pm 1 1 City of El Segundo Inter - Departmental Correspondence March 20, 1997 To: Tim Grimmond (Through Channels) From: Lt. M.K. Tavera Subject: Purchase of Tactical Rifles PROBLEM Recent events in law enforcement have shown that uniformed patrol officers are ill- equipped to deal with the threat posed by subjects armed with military styled assault weapons ( AK -47s and M -16s) The firepower possessed by these rifles gives the user advantages in rate of rounds discharged, distance, accuracy, and penetration. BACKGROUND The firearms currently available to patrol division officers are their Department issued Glock, model 21, .45 Caliber semi - automatic pistol and the Remington, model 870, 12 gauge pump shotgun. These weapons are reliable, accurate firearms that afford the officer proper protection for close combat situations. The February 28, 1997, North Hollywood, Los Angeles Police Department shoot out between two well - armed bank robbers showed the disadvantage that officers encounter when subjects possess and use military style assault rifles. Other incidents have also shown that the average patrol officer, equipped with sidearm and police shotgun, is "out gunned" when encountering subjects armed with carbine rifles. It is incumbent upon law enforcement agencies to provide its officers the safety tools needed for them to protect the community, its citizens and themselves. SOLUTION To provide our officers with the safety equipment necessary for protection from subjects deploying assault or other type of rifles, the Department should outfit all patrol units with semi - automatic tactical rifles. Prior to the installation of the rifles in the patrol units, Department personnel will be provided with a P.O.S.T. Certified training course in the weapons' operation and function. 0 0.57 PD -1- 2 of 8 - 03/24/97 2:50pm Colt AR -15 A3 Proposal March 20, 1997 Page Two This firearm was selected for the following reasons: :ervice Colt is a United States based weapons manufacture and there is availability of parts, and technical support. • The AR -15 rifle has been in service with the United States military for over thirty (30) years and has been shown to be a dependable, accurate firearm up to distances of 600 meters. • The .223 caliber bullet is an accurate, extremely flat shooting projectile. • The Special Weapons and Tactics Team currently uses AR -15 rifles on tactical operations. Members of the team, Range Master Russ Peltz and other members of the Department are familiar with the operation of the weapon. This will decrease the training needed by some members of the Department to become familiar with the weapons' functions. • The Los Angeles Police Department and the Los Angeles Sheriff's Department currently use Colt AR -15s for tactical deployment by patrol personnel. • The AR -15 A3 tactical rifle combines the increased accuracy of an upgraded shooting rifle barrel and is 7.6" shorter than the standard Colt AR -15 A2 rifle. This allows for easier fitting to the patrol vehicles and increased deployment, mobility of the firearm by the user. Training Department personnel will be accomplished by the range staff and members of the S.W.A.T. team. Personnel will complete an operations course certified by P.O.S.T.. A subsequent bi- annual qualification course for the firearm will be developed by range personnel. The following is an equipment list of items essential to equip Patrol and provide the required firearms instruction: 1. Fifteen (15) Colt AR -15 A3 Tactical Rifles, Model AR6721 2. Fifteen (15) Trijicon TA47 2x20 CQB Sight System. 3. Seventy Five (75) Colt 30 round Magazines 4. Fifteen (15) Two into One Magazine Adapters 5. Fifteen (15) Vehicle Weapon Mounts 6. 40,000 FMJ 55 grain, .223 caliber training rounds 7. 8,000 .223 duty rounds. 1 1 PD -1- 3 of 8 - 03/24/97 2:50pm Colt AR -15 A3 Rifle Proposal March 20, 1997 Page Three PURCHASING I request that the City Council waive the formal bidding process due to the urgent public safety situation and the fact that we have received three (3) competitive bids from firearms vendors. Formal bidding would involve only these listed vendors and the informal process has assured competitive pricing. The vehicle rifle mounts and the training and duty ammunition can be acquired from the Departments' current vendors. These vendors have been previously selected and used due to their competitive pricing. The following is a cost break down of the firearm proposals. The proposals were bid as complete packages and pricing will change if items are seperated. BOTACH TACTICAL 15 Colt AR -15A3 Tactical Rifle @$560.00 Item Total $8,400.00 15 Trijicon TA -47 weapon sight @$375.00 Item Total $5,625.00 75 Thirty round magazines @$11.00 Item Total $825.00 15 Two into One magazine adapters @$49.00 Item Total $735.00 Shipping $150.00 Sales Tax $1,285.76 Sub -Total Cost S17.17176 B U M B L E - B E E WHOLESALE 15 Colt AR -15 A3 Tactical Rifle @$626.75 Item Total $9,401.25 15 Trijicon TA -47 weapon sight @$387.60 Item Total $5,814.00 75 Thirty round magazines @13.50 Item Total $1,012.50 15 Two into One magazine adapters @31.00 Item Total $465.00 Shipping included Sales Tax $1,377.15 Sub -Total Cost $18,069.90 LATHROP' S 15 Colt AR -15 A3 Tactical Rifles @$616.00 Item Total $9,240.00 15 Trijicon TA -47 weapon sight @480.00 Item Total $7,200.00 75 Thirty round magazines @14.50 Item Total $1,087.50 O Shipping included Sales Tax $1,446.01 Sub -Total Cost $18,973, 1 0 059 PD -1- 4 of 8 - 03/24/97 2:50pm Colt AR -15 A3 Proposal March 20, 1997 Page Four 15 Vehicle Weapon Mounts, Vendor: Big Sky Racks Training Ammunition, 40,000 .223 FMJ rounds. Vendor: Adamsons Industries @$170.00 per 1,000 Duty Ammunition, 8,000 match grade rounds. Vendor: Adamsons Industries @$440.00 per 1,000 @$263.90 ea. $3,958.50 $6,800.00 $3,520.00 Based upon the bids received I recommend that the City Council accept the low bid of Botach Tactical for the firearms, weapons sights and 30 round magazines. Sub -Total $29,863.50 Total Sales Tax $ 2,463.74 Shipping Included Total Funding for this program can be accomplished by using asset seizure funds, contingency account. 0 060 PD -1- 5 of 8 - 03/24/97 2:50pm BOTACH TACTICAL 3423 West 43rd Place Los Angeles, CA 90009 2131292.7999 Fax: 2131294 -3542 ATTACHMENT 1 QUOTATION Date: March 11, 1997 Name: Fl Segundo Police Dept. Ann. Lt. Mich Teavera Address: 348 Main Street Ciy: El Segundo State: CA Zip: 90245 Phone # 310/607 -2260 Fax # 310/640.8648 Quote #: 031197 ITEM # Description CITY UNIT PRICE 1 Colt AR -15 A3 Tactical Rifle 15 $560.00 ITEM TOTAL $8;400.0 2 .22330rdMa;a7ine 75 $11.00 $825.0 3 Redi Mag 15 $49.00 $735.00 4 jTrij icon TA44 15 $375.00 $5;625.00 5 Shipping 1 $150.00 $150.00 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 n11nTATInAI IC VAlrt FnR nmi Y nn r10YS FRC)M ARnvF nATF Total Cost: 515,735.00 Requested Terms: Net 20 Days Requested F.0.13: Destination Date Promised:. Signed: -0 061. PD —I— 6 of 8 2:50 pm 3O T A C Fi T ] 3423 West 43rd Place Los Angeles, CA 90008 PH: 213/292 -7999 FAX:213/294 -3542 Class 1,11 Et 111 Weapons, Tactical Gear, Munitions, CQB Accessories. To: LT. Lt. Mich Teavera Company: El Seundo Police Dept. Fax number: +1 (310) 640 -8648 Business phone: 3101607 -2260 From: Bar Kochba (B.K.) M. Botach Date & Time: 3111/97 10:22:02 AM Pages: 2 Re: 0 062 MAR -12 -1997 22:56 BUMBLE BEE WHOLESALE 8009434867 P.01 ATTACHMENT 2 BUMBLE BEE .,W. HOLESALE 1 � 1' A-�Offlclf 2100 Lange Street • Anchorage, AK 99516 El of Corporate 12521 Oxnard Street • North Hollywood, CA 91606 Date: �1Ja�O/ � From: Total Pages, Including This Page: FAX: (800) 943 -4867 1* SR�-� tt P 0- If you have not received all pages clearly, or if you need assistance, p1gase call the sekder at (800) 662 -4867 Comments: b (�� * )q, 063 MW-12 -1997 23:06 HUMBLE BEE WHOLESALE BUSHMASTER XM i SEZS. Series •rs t» atr ever Arw Tire vow 00" �eMew 'V «wr IY� BUSHMASTER XM 1 1112111 10" Law anforcement Carbine Semi -flute 10" Barrel 1.223 CAL I Teieetodt Am et�aa..tw pt.rdt aws,we with 30 Rd. Hag. 12140 length VA* V~0 user R"~ -A ON" w/O mall. • lbs. OON" To aatneWMW c�7 NO 114 uww fitted eareL t Law (tllfarcemont Carbine .. -._.." ««« - ----- LL Carbine w. Fluted Barrel - Add �._..........". -. -- -.."«. = 50.00 L E Carbine w. V -Match Upper Receiver - No Addidonal Chap L L Car. w. V -Match Upper A Removeable Handle - Add .._ $ 70.00 A" 171 tw Psi Auto "Wel U, F40 emisuntlM. L "_ a. BUSHMASVtR XMI S 92S 11.3" Entry Carbine / Semi -Auto 11.3" panel 1.223 Gal. / Telestock AN er"►..t.ltoera awil We with 30 Rd. Mall. 127" length With vetauh Upper Rolover � �• w/o mall. • 6.231bs. rem VWA aantevesw Carry Na+dla Yldlw Nutd aarm Gdw Tar Entry Carbine ._._ .-»...._-._.......". ......_.._._........."- "....... ».". intry Carbine w. fluted Barrel - Add _......»»...._____«».»». - -i 50.00 Entry Carbine w. V -Match Upper Rat __-. No Addkional Charge Entry w. V -hbteh Upper R Removeable Handle - Add .. ""..- S 70.00 Asti 171 Ow full AM coaetr•nden. BUSHMASTiR XM IS E25 ' "M4" Carbine I Semi-Auto 14.5" Barrel 1123 CA / Telestolk 30 Rd. Mag. I weight w/o msg. - 6 Ibs. Ihow+1 with V.Match Upper 30.35" length FHcs daet and Itemeveable eery Handle aaelaa Talc M4Carbine __ .. W_....__._....._.__.. _.— _....._......._...._.._...., M4 Carbine w. fluted Barrel - Add _ ...".. "............._____.....» 3 50.00 M4 Carbine w. V -Match Upper Receiver _. No Additional Char=t M4 W. V -Match U.R. A Removeable Handle - Add ___ $ 70.00 Add 171 for Pug Aine, ra..aa..r.eiee. �— BUSHMASTER XM IS EIS "Shorty" Carbine I Semi -Auto 16" Barrel 1.223 Cal. I Telestoek Ass, NM able 30 Rd. Mag.131.75" length Wilk v.Matek upw Aetal— and w10 mall. - 6.73 Ibt« PrIcs WIMA E*me"" carry Mand>, andmr Mud surd. lxdw Tax Shorty Carbine ......._. _» .._ Shorty Carbine w. Fluted Barrel - Add __............»....... _ 6 $0.00 Shorty w. V -Match Upper Receiver _ ... ".. No Additional Charge Shorty w. V -Match U.R. i Carry Handle - Add f 70.00 f e Nil Aute n.tle c."eawatlse, aN 17s. BUSHMASTER XM 13 523 "bissipator" Carbine / Soml•Auto 16" Barrel 1.225 Cal. / TAlestock AN et+t4,.w,a radd, ava w. with 30 Rd. Msg. 1 31.75" length west v.ratck UPf►w Raee+l.er and weight w/o mag. • 7 Ibs. Prtea eertte."Me Cory MaMN .rcd►ar Parcae s.rd. erd» Toc Msipator Carbine .""..««..._._._.�.._.._._.. "."..",.........«...___ Dissipator Carbine w. Fluted Barrel - Add . _._...... -. = 50.00 Msipstor w. Match Upper Recener ._._ No Additional Charge 8009434867 P.01 • _ • h lr.-- [!�air� '11U111111111111111111i.i'r1N "- • *10 BUSHMASTER XM 13 E2S "TArset Model" Rine / Semi -A w 20' Barrel 1.235 Cal. l Std. 3tod Aran. with 24" ale 16" Owl with 30 Rd- Hag. 139-25* kN4011 add $l b and $20 reapocdYill• wt. w/o mall. • 7.3 Its. P** Vb%W Fer Flwngt add 354 Won Tap Target RIM _..«...••.— Target RJAe W. Fluted Barrel • .-- ..�- •-- _.»........_._.._... . Add SO-CC Target Rifle W. V -Match Upper Receiver ._. No AddkkmW =Char=t w. V -Match U.R. R Removeable Handle - Add .».". -.-- s. , Semi•/u BUSMMASTER XM I S MS Per "V-Match" Competition Rine 20" Bares 1.223 CaL I Std. Stod e.•+MsM+v aN srL with Aluminum Handguard / Avall. with 14"A 36" Banelx with 30 Rd. Mall 1 39.23" length add $10 and $20 resp•ctlVNy. wt: w/o mall. • 0.1 Ins. Frke via For Fludnl: add 350 End" Ti V -Match Competition Rifle......._ .....».»...___....»......._._.. V•Mateh w. Fluted Barrel - Add _._ .»» ...._._.....»....._....__...... $ SO.04 V -Match w. Removeable Carry Handle - Add »...._..__ ...._.. B 70.01 BUSHMASTER MI?$ "Bullpup" 21.5" Barrel 1.223 Cal. / Semi-Auto with 30 Rd. Mall. 1 31.5" length weight wie rug.- 8.2 Ibe. I Weaver Rails Scope Mount / Open Iron Sights txtm Y, ..Bullpup" Rifle ... "m.......» ....__.....» » ...._.... ....-- .- ._.._. Maguines for Law Enforcement Post-Ban 30 Round Magazines.-____ Restricted to Law Enforcement Sales or for ixport on An Agency Letterhead or P.O. Is required for purchase. NBW. NEW Bushmaster Bushmaster 10 Round 20 Round Magazines Magazines Steel with Blued finish. Up An odized Grey ow 10 round mag. Bushmaster logo stamped on bua We also sell a complete line of case% accessories of gunsmithint supplies for the Law Enforcement Professions For All taw Enforcement Orders, Calh hmaster Firearms, Inc. iality Parts CompOyo 6 4 0. Box 1479 999 Roosevelt Trail 03 '~" Windham_ Maine 04062 EL SEGUNDO CITY COUNCIL MEETING DATE: April 1, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Proposed class specification and hourly pay rates for the new part-time job classification of Pool Manager. Fiscal Impact: Part-time position funded from current fiscal year Recreation and Parks Department salary savings. RECOMMENDED COUNCIL ACTION: 1. Adopt resolution. 2. Approve class specification. 3. Authorize the Human Resources and Recreation and Parks Departments to initiate the recruitment, testing and selection process. INTRODUCTION AND BACKGROUND: For the past several months, in the Recreation Division, one supervisor has been on medical leave from the City. DISCUSSION: (PLEASE SEE ATTACHMENT 1) ATTACHED SUPPORTING DOCUMENTS: Resolution and class specification. FISCAL IMPACT: NIA (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: Project/Account Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No ORIGINATED: Date: March 24, 1997 Bob Hyland, Dire r Xecrea man Resou isk Manage nt Jim Fauk, of on and Parks REVj Date: Jamon, City Manager 4191W, ATTACHMENT I DISCUSSION: /�,� As an interim stop gap measure the Recreation Supervisor in charge of aquatics programs was reassigned to splittlaeii; time between Urho Saari Swim stadium in the morning and Joslyn Center in the afternoon. While this has not been ideal and services have been reduced, such as Elderfest and Senior Club Assistance, we have provided some supervisory coverage at both Joslyn Center and Urho Saari Swim Stadium. We have been fortunate that key part time staff have stepped out beyond their jobs to fill voids and make things work for those individuals participating in recreation programs and various services offered by the department. As summer approaches it will be necessary to have staff coverage for the Aquatics Section, to hire and train summer Lifeguards and Swim Instructors, and to plan and schedule the summer aquatic's programs. Once summer begins, and the three (3) pools are open, it requires a forty (40) hour a week person to oversee the large number of swim programs, supervise and schedule Lifeguards and Instructors to assure the highest level of safety for those individuals participating in the various swim opportunities, offered in the City. To cover this major responsibility we recommend creating a part-time Pool Manager job classification which would assure that the summer swim program is safe and enjoyable for all patrons. The proposed hourly rates of pay are based on internal supervisory relationships with the job classifications of Lifeguard and Swim Instructor. The part-time Pool Manager position will be funded from current fiscal year salary savings. agendaxyzMarch 25, 1997 �4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ESTABLISHING HOURLY RATES OF PAY FOR THE PART -TIME JOB CLASSIFICATION OF POOL MANAGER The City Council of the City of El Segundo does hereby resolve, declare, determine and order as follows: Section 1. That the City Council approves the following hourly rates of pay for the part time job classification of Pool Manager: $14.00 /HR $14.70/HR $15.44/HR Section 2. The City Clerk shall certify to the passage and adoption of this resolution; shall enter the same in the book of original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 1 st day of April, 1997. Sandra Jacobs, Mayor of the City of El Segundo, California ATTEST: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: ark D. ensley, City Attorney RE9- SLRY.plm 0 067 Date Adopted: April 1, 1997 CITY OF EL SEGUNDO POOL MANAGER Under supervision, organizes and directs the operation of a municipal swimming pool facility; performs related duties as required. CLASSIFICATION CHARACTERI8TIC8 The Pool Manager is a part-time supervisory position. The Pool Manager receives direction and supervision from the Recreation Supervisor in charge of the City Aquatics Program. Duties may include, but are not limited to, the following: 1. Assigns, trains, and supervises pool subordinate staff, including Pool Maintenance Technician, Swim instructor/Lifeguards, Cashier, Clerks, and Locker Room Attendants. 2. Oversees pool program activities including recreational swimming, swim lessons, swim meets and swim teams. 3. Assists in the implementation of the pool budget. 4. Recommends necessary equipment and supplies including equipment and chemical replacements and supplies. 5. Treats pool water with chemical is accordance with state and local health department regulations an /or requirements. 6. Maintains daily written reports/logs on pool activities and other related documentation. 7. Administers and enforces pool rules and regulations. 8. Will perform as Lifeguard /Swim Instructor when necessary. QUALIFICATIONS GUIDELINES Education and /or Experience Any combination of education and /or experience providing the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include three (3) full summer seasons as a Lifeguard, Swim Instructor, or Swim Coach and one (1) full summer as an Assistant Pool Manager, or in a related supervisory capacity. Knowledge Skills and Abilities Thorough knowledge of principles and methods of public swimming pool operation, including all state and local laws relating to public pool operation; care and maintenance of swimming pool supplies and equipment, technical knowledge of the operation of chlorinators and filters; teaching techniques and standards; water safety Page I 0 068 rules, lifesaving techniques and First Aid. Must have ability to train and supervise swimming pool staff, including ability to effectively evaluate the skills and work of others; ability to perform duties as a LifeguardAnstructor; ability to evaluate situations and act properly and quickly under emergency situations; must be able to apply CPR and First Aid; ability to prepare reports on daily pool activities verbally and in writing; maintain simple recordstlogs of program budgets; and the ability to establish and maintain cooperative working relationships In the performance of duties. Special Reauirements and Certifications Possession of, or the ability to obtain, a Class C California driver's license and a satisfactory driving record at time of appointment. At time of appointment must be in possession of a current American Red Cross Water Safety Instructor (W.S.I.) Certificate; American Red Cross First Aid Certificate; American Red Cross or American Heart Association Cardiopulmonary Resuscitation (C.P.R.) Certificate, and an American Red Cross Lifeguard Training Instructor Certificate. Recreatn:pool- ngr.wpd Page 2 EL SEGUNDO CITY COUNCIL MEETING DATE: April 1, 1997 AGENDA ITEM STATEMENT AGENDA HEADING: New Business - City Treasurer AGENDA DESCRIPTION: Annual adoption of the City's Investment Policy. RECOMMENDED COUNCIL ACTION: 1. Discussion (if desired),and, 2. Adopt City's Investment Policy as revised by the City Treasurer's and City Attorney's offices. DISCUSSION: State law requires that local agencies adopt an Investment Policy annually. On February 6, 1996 the City adopted its current Policy. The City's auditors (Thomas, Bigbie & Smith) in their review of the City's investment activities identified Sections 6.0, 9.0 and 12.0 as needing revision and /or clarification. We worked with the City's auditors to revise these sections and to make other changes to the Policy. The City's Investment Advisory Committee has reviewed and approved the proposed revisions. The City Treasurer and City Attorney reviewed investment policies from other public entities as part of the revision process. Along with a copy of the proposed revised Investment Policy, a redlined version is attached which reflects the changes between the current Policy and the proposed revised Investment Policy. More specifically, Section 6.0 was revised to clarify the standards by which broker /dealers are to be selected and to provide that the list of the City's authorized broker /dealers will be provided to the City Council along with the monthly investment report. It was also revised to clarify that an audited financial statement for each broker /dealer's last fiscal year must be on file with the City. Additionally, each broker /dealer will be required to complete a questionnaire with respect to its experience and each broker /dealer must sign a written acknowledgment that it has read and will comply with the policy. Finally, Section 6.0 was revised to specifically incorporate the provisions of the Government Code which regulate the City's use of depositories. Section 9.0 was modified to clarify that certificates of deposit will not be held by third -parry custodian agents because of the impossibility of such. Section 12.0 was revised to reflect the distinctions between the internal versus external controls that the City will implement with respect to its investments. Section 12.0 was also revised to clarify the Treasurer's obligations with respect to reviewing and reporting on reports issued by Counties in which the City has funds invested with the County investment pool. Section 13 was deleted because it was determined to be redundant. Section 14 was added to state the role of the Investment Advisory Committee. Other minor revisions were made to the Policy and the City Treasurer and City Attorney will be prepared to answer questions about the revisions at the Council Meeting. ATTACHED SUPPORTING DOCUMENTS: 1. Proposed Revised Investment Policy 2. Redlined Document (Current Policy v. Proposed Revised Investment Policy) 3. September 30, 1996 Correspondence from Thomas, Bigbie & Smith 4. March 14, 1997 Correspondence from Thomas Bigbie & Smith 0 070 FISCAL IMPACT: None ORIGINATED: (Check one) Operating Budget: Capital Improv. Budget: Amount Requested: ProjectlAccount Budget: Project/Account Balance: Date: Account Number: Project Phase: Appropriation Required - Yes_ No_ Susan Chun Schofield " ' - v v- Date: March 26,1997 REVIEWED BY: Date: James W. Morrison, City Manager ACTION TAKEN: 0 071 LAX2:176708.2 CITY OF EL SEGUNDO INVESTMENT POLICY 1.0 Policv: It is the policy of the City of El Segundo to invest public funds in a prudent manner with the primary objectives of, in priority order, safety, liquidity and yield, and in conformance with all state and local statutes governing the investment of public funds. 1 •7- This investment policy applies to all funds invested on behalf of the City of El Segundo. These funds are accounted for in the City of El Segundo's Comprehensive Annual Financial Report and include: 2.1 Funds: 2.1.1 General Fund 2.1.2 Special Revenue Funds 2.1.3 Capital Project Funds 2.1.4 Enterprise Funds 2.1.5 Trust and Agency Funds 2.1.6 Debt Service Fund 3.0 Prudence: When investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public funds, the City Council, Treasurer and other persons authorized to make investment decisions on behalf of the City, shall act with the care, skill, prudence, and diligence under the circumstances then prevailing, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. 3.1 The standard of prudence to be used by investment officers shall be the "prudent investor" standard and shall be applied in the context of managing an overall portfolio of money and investments that belong to the public. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. -1- 0 072 WC2:176708.2 4.0 Mjectiv The primary objectives, in priority order, of the City of El Segundo's investment activities shall be: 4.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the City of El Segundo shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City shall only invest in high quality securities and it shall diversify its investments in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio so as not to harm the City's cash flow and principal. The City shall also structure its portfolio so as to prevent the need to sell securities prior to maturity and it shall not take short positions, that is, selling securities that the City does not own. 4.2 Liquidity: The City of El Segundo's investment portfolio will remain sufficiently liquid to enable the City of El Segundo to meet all operating requirements which might be reasonably anticipated. 4.3 Returns on Investment: The City of El Segundo's investment portfolio shall be designed with the objective of attaining a return throughout budgetary and economic cycles, taking into account the City of El Segundo's investment risk constraints and the cash flow characteristics of the portfolio. 5.0 Delegation of Authority: Authority to manage the City of El Segundo's investment program is derived from California Government Code Section 53600 et seq. Management responsibility for the investment program is therefore delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures should include reference to: safekeeping, repurchase agreements, wire transfer agreements, collateral /depository agreements and banking service contracts. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. -2- 0 073 1.AXI 176708.2 6.0 Authorized Financial Dealers and Institutions: The City Treasurer shall transact business only with banks, saving and loans, and securities dealers. The Treasurer shall select and maintain a current list of broker /dealers, as defined by Corporations Code Section 25004, authorized to provide the City Investment services. The list of broker /dealers shall be included in the Treasurer's monthly investment report to the City Council. The broker /dealers shall meet the requirements of Government Code Section 53635.5 and Securities & Exchange Commission Rule 240.15c3 -1 (uniform net capital rule). The Treasurer shall keep on file with the City an audited financial statement for each authorized broker /dealer's last complete fiscal year. Each authorized broker /dealer shall execute an acknowledgment that it has read the City's current Investment Policy and that it will abide by the terms and conditions of the Policy. Additionally, each such broker /dealer shall complete the questionnaire attached hereto. City funds shall only be placed in and invested with depositories that meet the requirements of Government Code Sections 53630 et seq. 7.0 Authorized & Suitable Investments: The City of El Segundo is empowered by California Government Code Section 53600 et seq. to invest in the following types of securities pursuant to the limits imposed by said statute. (A copy of Government Code Sections 53601 and 53601.6 are attached and by reference herein incorporated.) 7.1 Permitted Investments /Deposits 7.1.1 Securities of the U.S. Government 7.1.2 Certificates of Deposit 7.1.3 Negotiable Certificates of Deposit 7.1.4 Bankers Acceptances 7.1.5 Commercial Paper 7.1.6 Local Agency Investment Fund (LAIF) 7.1.7 Passbook Deposits 7.1.8 Repurchase Agreements 7.1.9 Reverse Repurchase Agreements 7.1.10 Mutual Funds 7.1.11 Medium Term Notes 7.1.12 County Pooled Funds 8.0 Collateralization: Collateralization will be required on two types of investments: certificates of deposit pursuant to Government Code Sections 53652 through 53667 and repurchase (and reverse) agreements (repos) pursuant to Government Code Sections 53601 and 53635. -3- 0 074 UX2:176708.2 The institution from which the City purchases a repo must transfer sufficient securities to the City's safekeeping account to compensate for changed market conditions and insure that adequate collateral is maintained to cover principal investment and accrued interest. Collateral will always be held by an independent third party with whom the City has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. 9.0 Safekeeping and Custody: All security transactions, including collateral for repurchase agreements, entered into by the City of El Segundo shall be conducted on a delivery- versus - payment (DVP) basis pursuant to Government Code Section 53601. Except for certificates of deposit, securities shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts pursuant to Government Code Section 53608. 10.0 Diversification: The City of El Segundo will diversify its investment by security type and institution. With the exception of U.S. Treasury securities and authorized pools, no investment shall be made in contravention of Government Code Sections 53601 and 53601.6 or which will cause more than 50% of the entity's total investment portfolio to be invested in a single security type or with a single financial institution. 11.0 Maximum Maturities: To the extent possible, the City of El Segundo will attempt to match its investments with anticipated cash flow requirements. The City will not directly invest in securities maturing more than five (5) years from the date of purchase pursuant to Government Code Section 53601. 12.0 Internal and External Controls: The Treasurer shall establish internal control procedures such that daily investment activity is being reviewed by the Director of Finance. These procedures shall provide adequate internal controls to insure compliance with this Investment Policy and state law. The procedures shall be reviewed annually by an independent external auditor. If the City deposits funds in County Treasuries for investment by County Treasurers, the City Treasurer shall review the statements and reports generated pursuant to Government Code Sections 16481.2, 27133, 27134 and 53684 for each County in which the City has deposited funds. Based upon this review process, the Treasurer shall on a quarterly basis provide a written report to the City Council summarizing -4- 0 075 LAX2:176708.2 any failure by the County Treasuries to comply with state law or their own investment policies and any significant investment activity by the County Treasuries. The City Council shall establish a periodic independent external audit of the City's compliance with this Investment Policy. 13.0 R in The Treasurer shall file a monthly report, which states its relationship to the Statement of Investment Policy. This report must be filed with the City Manager and the City Council and comply with Government Code Sections 53607, 53646 and 53684. The General elements of the monthly reports include, but are not limited to, the following: a. Type of investments b. Issues C. Date of maturity d. Par and dollar amount invest e. Current market value of securities with maturity in excess of twelve months f. Rate of interest g. Statement relating the report to the Statement of Investment Policy h. Statement that there are sufficient funds to meet the next 6 month's obligations i. County pool investment report j. List of current authorized broker /dealers k. List of all investments not held by a third party custodian and the reason they are not placed with a third party custodian. 14.0 Investment Advisory Committee:. The City has established an Investment Advisory Committee ( "IAC ") comprised of the City Treasurer, the Finance Director, an El Segundo Resident (Council appointed) and a member of the investment community (Council appointed). The IAC shall be provided with copies of the monthly reports identified in Section 14. The IAC shall meet the third Tuesday at the end of each quarter to discuss the City's investments and shall communicate in writing any concerns or comments it has with respect to the City's investments or this Investment Policy to the City Council. -5- 0 076 LAX2:176708.3 This redlined draft sbaota the differcom between L•t1MHENSLETUBL1176708.1 and L•\MDiff'NSLEIPUBLU76709.2. Deletions appear as struck -doag6 text and Additiens appear." double underlined text. CITY OF EL SEGUNDO INVESTMENT POLICY 1.0 Policy: It is the policy of the City of El Segundo to invest public funds in a prudent manner with the primary objectives of, in priority order, safety, liquidity and yield, and in conformance with all state and local statutes governing the investment of public funds. 2.0 Scone: This investment policy applies to all €inaneial ass eEs funds invested on behalf of the City of El Segundo. These funds are accounted for in the City of El Segundo's Comprehensive Annual Financial Report and include: 2.1 Funds: 2.1.1 General Fund 2.1.2 Special Revenue Funds 2.1.3 Capital Project Funds 2.1.4 Enterprise Funds 2.1.5 Trust and Agency Funds 2.1.6 Debt Service Fund 3.0 Prudence: When investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public funds, the City Council, Treasurer and other persons authorized to make investment decisions on behalf of the City, shall act with the care, skill, prudence, and diligence under the circumstances then prevailing, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. 3.1 The standard of prudence to be used by investment officers shall be the "prudent investor" standard and shall be applied in the context of managing an overall portfolio of money and investments that belong to the public. Investment officers acting in accordance with written procedures and the in-vestment inve_ policy and exercising due diligence shall be relieved of -1- 0 077 LAX2:176708.3 This redlined deaf shows the differences betwom L•%MHENSL.EtPUBLit76708.1 and 1: XMDEENSLETUBL1176709.2. Deletions appear as struck -dnmo text and Additions appear as double underlined text. personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 4.0 Objectiv The primary objectives, in priority order, of the City of El Segundo's investment activities shall be: 4.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the City of El Segundo shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the Ci shall only invest in high quality securities and it shall diversify its invest in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio c 1 not to harm the City's cash flow and principal. The City shall also structure its portfolio so as to prevent the need to sell securities prior to maturity and it shall not take short positions, that is, selling securities that the City does not own. 4.2 Liquidity: The City of El Segundo's investment portfolio will remain sufficiently liquid to enable the City of El Segundo to meet all operating requirements which might be reasonably anticipated. 4.3 Returns on Investment: The City of El Segundo's investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City of El Segundo's investment risk constraints and the cash flow characteristics of the portfolio. 5.0 Delegation of Authority: Authority to manage the City of El Segundo's investment program is derived from 4M €e California Government Code Section 53600 et seq. Management responsibility for the investment program is therefore delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures should include reference to: safekeeping, repurchase agreements, wire transfer agreements, collateral /depository agreements and banking service contracts. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person -2- 0 078 LAX2:176708.3 Tbb redlined dratt sboan the ddWencm beavers MMHPNSLE`PUBLU76709.I and LUMHENSLETWILU76706.2. DeWooe appear u smock- dwough WA end Addit ms appear as double mderlmed less. may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 6.0 Authorized Financial Dealers and Institutions: The City Treasurer shall transact business only with banks, saving and loans, and securities dealers. The Treasurer shall select and maintain a current list of broker /dealers, as defined by Corporations Code Section 25004. authorized to provide investment seryiees. in —addit list wil State ef Galifernia. These fmay ineltide "prifnary" dealers er- regienal dee4ers that qualify - -under the City Investment services. The list of broker /dealers shall be included in the Treasurer's monthly investment report to the City Council. The broker /dealers shall meet the requirements of Government Code Section 53635.5 and Securities & Exchange Commission Rule 240.15c3-1 (uniform net capital rule). The Treasurer shall keep on file with the Citv an made e3teept ift a que4ified publie depesitery as established by state laws. it -euFf at audited financial statement . for each authorized broker /dealer's last complete fiscal vear. Each authorized broker /dealer shall execute an acknowledgment that it has read the City's current Investment Policy and that it will abide by the terms and conditions of the Policy. Additionally, each such broker /dealer shall complete the questionnaire attached hereto. City funds shall only be placed in and invested with depositories that meet the requirements of Government Code Sections 53630 et sea. 7.0 Authorized & Suitable Investments: The City of El Segundo is empowered by California Government Code Section 53600 et seq. to invest in the following types of securities pursuant to the limits imposed by said statute. (A copy of Government Code Sections 53601 and 53601.6 are attached and by reference herein incorporated.) 7.1 Permitted Investments /Deposits -3- 0 079 LAX2:176708.3 7.1.1 7.1.2 7.1.3 7.1.4 7.1.5 7.1.6 7.1.7 7.1.8 7.1.9 7.1.10 7.1.11 7.1.12 8.0 Collateralization: This redlined draft shows the differences between L•1MD13ENSLE\PUBL1176708.1 and L110HENSLEUIUBU176708.2. Dehtioos appear as struck- through ten and Additices appear ai double underlined text.. Securities of the U.S. Government Certificates of Deposit Negotiable Certificates of Deposit Bankers Acceptances Commercial Paper Local Agency Investment Fund (LAIF) Passbook Deposits Repurchase Agreements Reverse Repurchase Agreements Mutual Funds . Medium Term Notes County Pooled Funds Collateralization will be required on two types of investments: certificates of deposit pursuant to Government Code Sections 53652 through 53667 and repurchase (and reverse) agreements (repos) pursuant to Government Code Sections 53601 and 53635. The institution from which the City purchases a repo must transfer sufficient securities to the City's safekeeping account to compensate for changed market conditions and insure #e that adequate collateral is maintained to cover principal investment and accrued interest. Collateral will always be held by an independent third party with whom the City has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. 9.0 Safekeeping and Custody: All security transactions, including collateral for repurchase agreements, entered into by the City of El Segundo shall be conducted on a delivery- versus - payment (DVP) basis pursuant to Government Code Section 53601. Seettr ties Except for certificates of deposit, securities shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts pursuant to Government Code Section 53608. 10.0 Diversification: The City of El Segundo will diversify its investment by security type and institution. With the exception of U.S. Treasury securities and authorized pools, no investment shall be made in contravention of Government Code Sections 53601 and 53601.6 or -4- 1AX2:176708.3 This redlined draft shows the differences between Lt1Di1E'NSIMPUBLA76708.1 and L• %MDHENSi.E SM1176708.2. Dei Lkw appear as saocic- throuSh ten and Addifiam appm &a double rmdedined tem which will cause more than 50% of the entity's total investment portfolio wW S be invested in a single security type or with a single financial institution. 11.0 Maximum Maturities: To the extent possible, the City of El Segundo will attempt to match its investments with anticipated cash flow requirements. The City will not directly invest in securities maturing more than five (5) years from the date of purchase pursuant to Government Code Section 53601. 12.0 Internal and External n r 1 : The Treasurer shall establish internal control procedures such that daily investment activity is being reviewed by the independent feyiew by Director of Finance. These procedures shall provide adequate internal controls to insure compliance with this Investment Policy and state law. The procedures shall be reviewed annually by an independent external auditor. This reyiew %441 pre-vide ifiteme4 een"! by as lianee with pelieies and to -the If the City deposits funds in County Treasuries for investment by County Treasurers. the City Treasurer shall review the statements and reports Beni pursuant to Government Code o,.e fien 53684, the of r....,..,.... en Pell G n ed ndef: See fi ns 16481.2 and 2:7133 f the n t G d d L 1 V1Zy r bps, the Tmsttre-sheR Sections 16481.2. 27133. 27134 and 53684 for each Countv in which the City has deposited funds. Based upon this review process the Treasurer shall on a quarterly basis provide a written report to the City Council respeeting peel, summanzine any failure by the County Treasuries to comply with state law or their own investment policies and any sienificant investment activity by the County Treasuries, The City Council shall establish a periodic independent external audit of the City's compliance with this Investment Policy. investment pekey to the extent the Gity h -5- i LAX2:176708.3 This mdtinod dr1ft WWan the.diffetaoeea between LllMHENSIMPUBL1176708.1 and L•11 MMWSLE1PUB1.1176709.2. Deletions appear as aniclt- davugb teat and A"fiees appear as double indediwd text. 13.0 R in The Treasurer shall file a monthly report, which states its relationship to the Statement of Investment Policy. This report must be filed with the City Manager and the City Council and comply with Government Code Sections 53607, 53646 and 53684. The General elements of the monthly reports include, but are not limited to, the following: a. Type of investments b. Issues C. Date of maturity d. Par and dollar amount invest e. Current market value of securities with maturity in excess of twelve months f. Rate of interest g. Statement relating the report to the Statement of Investment Policy h. Statement that there are sufficient funds to meet the next 6 month's obligations i. County pool investment report y, List of current authorized broker dealers k. List of all investments not held by a third party custodian and the reason they are not placed with a third party custodian. 14.0 Investment Advisory Committee: The City has established an Investment Advisory Committee ("IAC ") comprised of the City Treasurer. the Finance Director. an El Segundo Resident (Council appointed) and a member of the investment community (Council appointed). The IAC shall be provided with copies of the monthly reports identified in Section 14, The IAC shall meet the third Tuesday at the end of each auarter to discuss the City's investments and shall communicate in writine anv concerns or comments it has with respect to the City's investments or this Investment Policv to the Citv Council. n 1 i:� CITY OF EL SEGUNDO INVESTMENT POLICIES AND TRANSACTIONS September 30, 1996 Thomas, Bigbie & Smith An Accountancy Corporation • Certified Public Accountants • Riverside, California Thomas, Bigbie &Smith An Accountancy Corporation Certified Public Accountants City Council City of El Segundo El Segundo, California Donald L. Thomas, CPA (Retired) V.C. Smith, Jr., CPA Jerry D. Bigbie, CPA Richard A. Teaman, CPA In connection with our audit of the City's financial statements for the year ending June 30, 1997, we have completed our quarterly review of Investment Policies and Transactions for the months of July, August and September, 1996. Our review consisted of the procedures summarized below. 1) We reviewed the City's Investment Policy and Minutes of City Council meetings to determine whether it was reviewed /adopted at a public meeting annually and that it establishes safety, liquidity and yield in order as priority objectives. 2) We reviewed the City's Investment Policy to determine whether it limited reverse repurchase agreements to 20% of the base portfolio and prohibited inverse floaters, range notes, interest only strips derived from CMO's. 3) We reviewed the monthly investment reports to determine they included: type of investment; issuer; maturity; par and dollar amount invested; market value and source of valuation (for all investments except LAIF, FDIC insured accounts or other accounts managed by another local government agency) and a statement from the City's treasurer as to the City's compliance with its adopted investment policy. 4) We reviewed the monthly investment reports to determine they included a statement from the City's treasurer regarding the City's ability to meet the next 6 month's budgeted expenditures. 5) We reviewed the minutes of City Council meetings to determine if the prior quarter's monthly investment reports were presented to the City Council within 30 days of the end of the month. 6) We selected 15 investments held as of the date of the quarterly investment report and compared them to the maximum maturity limit and portfolio percentage limits included in the current government code section 53601 and the City's investment policy. n n84 4201 Brockton Avenue, Suite 100 • Riverside, California 92501 • Telephone (909) 682 -4851 • Facsimile (909) 682 -6569 7) For the investments selected in step 6 above, we matched the information reported (including market value) in the monthly investment reports to supporting documentation. 8) We judgementally selected 3 investment transactions (buy, sell, maturity) reflected in the monthly investment reports and matched the reported information to purchase or sales confirmations, bank statements and third party custodian receipts or reports. The above procedures constitute only a portion of our audit procedures in connection with our examination of the financial statements for the year ending June 30, 1997. Accordingly, this summary should not be considered an opinion on the financial statements of the City taken as a whole. Also, these procedures do not constitute an audit opinion of the system of internal controls in accordance with standards established by the American Institute of Certified Public accountants. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. This report relates only to the accounts and items specified and does not extend to the financial statements of the City, taken as a whole. The management of the City is responsible for establishing and maintaining a system of internal accounting control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of control procedures. The objective of a system is to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any system of internal accounting control, errors or irregularities may occur and not be detected. Also, projection of any evaluation of the system to future periods is subject to the risk that procedures may become inadequate because of changes in conditions, or that the degree of compliance with the procedures may deteriorate. Our procedures disclosed instances of noncompliance with the Government Code and City's Investment Policy which are described in the accompanying Schedule of Findings and Questioned Costs and Status of Prior Findings. This report is restricted to use by the City Council and management, and should not be used for any other purpose. We wish to thank the City staff for their consideration and assistance during the performance of the quarterly review. November 19, 1996 1 1: CITY OF EL SEGUNDO SCHEDULE OF FINDINGS AND QUESTIONED COSTS September 30, 1996 For the quarter ending September 30, 1996, there were no findings or questioned costs except for those matters which remained unresolved from the prior quarter. Those items are mentioned in the attached Status of Prior Findings. )I 1:. CITY OF EL SEGUNDO STATUS OF PRIOR FINDINGS June 30, 1996 A) Submission of Investment Reports Finding: Section 53646 (b)(1) of the Government Code states that the treasurer or chief fiscal officer shall submit an investment report within 30 days of the end of the quarter covered by the report. Section 14.0 of the City's Investment Policy states that the City Treasurer must file an investment report with the City Manager and the City Council on a monthly basis. After reading the minutes and speaking with City staff we determined that the City Treasurer did not present investment reports to the City Manager and the City Council within 30 days of the end of the quarter or the month covered by the report as required by the Government Code and Investment Policy. Recommendation: We recommend the City Treasurer submit the investment report within 30 days of the end of the month covered by the report as required by the more stringent Investment Policy, thus complying with the Government Code. Response: Status: The City Treasurer concurs and will begin submitting the investment reports within 30 days as required by the Government Code and the Investment Policy. For the months covered by this report, the City Treasurer did not submit the investment reports within 30 days of the end of the quarter or the month covered by the report as required by the Government Code and Investment Policy. B) Authorized Financial Broker /Dealers and Institutions Finding: Section 6.0 of the City's Investment Policy states that the City Treasurer will maintain a list of financial institutions authorized to provide investment services. The Investment Policy also states that an annual review of the financial condition and registrations of qualified bidders will be conducted by the City Treasurer, and a current audited financial statement is required to be on file for each financial institution and broker /dealer in which the City invests. Him- CITY OF EL SEGUNDO STATUS OF PRIOR FINDINGS June 30, 1996 B) Authorized Financial Broker /Dealers and Institutions - Continued Finding - Continued: During our procedures we noted that the most current authorized list of financial broker /dealers and institutions was dated October 5, 1993. We also were unable to determine if an annual review of the financial condition and registrations of qualified bidders had recently been conducted. Furthermore, City staff was unable to locate a current audited financial statement for each financial institution in which the City invests. Recommendation: We suggest the City Treasurer maintain and review, at least annually, a list of financial institutions that are authorized to provide services to the City. This list could possibly be submitted to the City Manager and City Council along with the monthly investment report. Again, at least annually, we recommend that the City Treasurer review the financial condition and registrations of qualified bidders, and present this to the City Council for approval. This will provide some sort of assurance that the City is receiving the most qualified and economical services available to the City. Additionally, since the Investment Policy is somewhat ambiguous regarding the current audited financial statement to be on file for each financial institution and broker /dealer in which the City invests. We recommend that City look into revising its Investment Policy to define which financial institutions are to be included under this requirement. Response: Status: Effective October 1, 1996, a document entitled "Schedule of Authorized Financial Institutions" is maintained by the City Treasurer's office. Furthermore, the City Treasurer concurs that the Investment Policy should be updated, for the aforementioned suggestions. The City Treasurer's office now maintains a Schedule of Authorized Financial Institutions and plans on reviewing and updating the list as needed or at least on an annual basis. 1 1:: CITY OF EL SEGUNDO STATUS OF PRIOR FINDINGS June 30, 1996 C) Establishing Written Procedures for the Operation of the Investment Program Findin : During our review of the Investment Policy, we noted that the City Treasurer has not established written procedures for the operating of the investment program consistent with the Investment Policy as stated in Section 5.0 of the City's Investment Policy. These procedures are to refer to safekeeping, wire transfers, collateral /depository agreements, banking service contracts, delegation of authority to persons responsible for investment transactions and shall establish a system of controls to regulate the activities of subordinates officials. Recommendation: We recommend the City Treasurer develop a set of written procedures that will ensure the investment program is functioning consistently with the City's Investment Policy. Response: Status: The City Treasurer concurs and is currently developing written procedures to ensure that the investment program is functioning consistently with the City's Investment Policy. As of the date of this report, the City Treasurer is still in the process of developing written procedures. D) Establishing Internal Control Procedures over Investment Activities Finding: Section 12.0 of the Investment Policy indicates that an annual process of independent review by an external auditor will provide internal control over investment activities. Internal control is a process whereby the daily practices of individuals working with an element establish and reinforce the control. An independent external review can only point to problems in the process. It cannot be the process itself. It appears that Section 12.0 is implying that the City will exercise no control over investment activities and that the (once a year) 1 1:' CITY OF EL SEGUNDO STATUS OF PRIOR FINDINGS June 30, 1996 D) Establishing Internal Control Procedures over Investment Activities - Continued Finding - Continued: independent external review is the internal control. In many cases, the independent external review is after the fact. Recommendation: We recommend that the City consider revising Section 12.0 of the Investment Policy. Response: Status: The City Treasurer concurs and is considering revising Section 12.0 of the Investment Policy. As of the date of this report, the City Treasurer is working with the City Attorney to revise Section 12.0 of the Investment Policy. E) City Treasurer Investment Reports Finding: Section 53646 (b)(3) of the Government Code states that the City Treasurer's Investment Report shall include a statement denoting the ability of the City to meet its expenditure requirements for the next six months (or provide an explanation as to why sufficient money may not be available). The current Investment Report provides a statement that the City can meet only the next month's estimated expenditures. Additionally, we noted that the correct market valuation of certain investments and the source of such valuation was not included in the investment report as required by Section 53646 (b)(1) of the Government Code. Furthermore, the Investment Report does not provide for a statement by the City Treasurer that the City's investment portfolio complies with the City's Investment Policy, or in such an instance that the City's investment portfolio is not in compliance with the City's Investment Policy. CITY OF EL SEGUNDO STATUS OF PRIOR FINDINGS June 30, 1996 E) City Treasurer Investment Reports - Continued Recommendation: In order to comply with the aforementioned sections of the Government Code, we recommend that the City Treasurer consider revising the Monthly Investment Report which is submitted to the City Manager and City Council. Response: Status: The City Treasurer concurs and is in the process of revising the Monthly Investment Report. For the months covered by this report, the City Treasurer had revised the Investment Reports to comply with the Government Code as mentioned above except that the Investment Reports still did not note the source of market valuation of the City's investments. F) Safekeeping and Custody of Securities Finding: Section 9.0 of the Investment Policy provides that all securities will be held by a third party custodian. Currently, the City has two certain securities in its vault. Recommendation: We suggest that either the City Treasurer put these securities in the safekeeping of a third party custodian or revise the City's Investment Policy to exclude these types of securities from this requirement under Section 9.0. Response: The City Treasurer concurs and is considering modifying Section 9.0 of the Investment Policy to exclude these types of securities. 0 091 CITY OF EL SEGUNDO STATUS OF PRIOR FINDINGS June 30, 1996 F) Safekeeping and Custody of Securities - Continued Status: As of the date of this report, the City Treasurer is working with the City Attorney to modify Section 9.0 of the Investment Policy. G) Investment Policy Deficiencies Findin : Section 12.0 of the revised Investment Policy has some revisions that are not necessarily applicable to the City. Government Code Sections 27133 and 27134 pertain mainly to the County Treasurer, and Government Code Section 16481.2 relates to the State Treasurer. Furthermore, it appears that this section of the Investment Policy remains a little unclear as to the role of the City Treasurer and /or the City itself in relation to the above Government Code Sections. Recommendation: In order to clarify the duties and responsibilities of the City Treasurer and the City pertaining to Section 12.0, we recommend that the City Treasurer review and revise Section 12.0 of the Investment Policy as appropriate. Response: Status: The City Treasurer concurs and is considering revising Section 12.0 of the Investment Policy in regards to these Government Code Sections. As of the date of this report, the City Treasurer is working with the City Attorney to revise Section 12.0 of the Investment Policy relating to above items. MAR -25 -1997 09 :11 THOMAS,HIGSIE,SMITH Thomas, Bigbie & Smith An Accountancy Corporation Cerhfiml Public Accountalin March 14, 1997 Susan Schofield City Treasurer City of E1 Segundo 350 Main Street El Segundo, California 90245 Dear Ms. Schofield: Uonald L. Thomab CPA(Renred? V(; Smith, Jr, CPA Jerry D HiRhle, (rA Fichani A Teaman, C IAA Pursuant to your request, I will attempt to clarify our understanding of our role with respect to the revision of the City's investment policy and our role in the review of investments. Included in the bidding process for audit services for the City, we were asked to include in our proposal quarterly reviews of the investment activity and assets held. These reviews were defined to be agreed upon procedures that verified compliance with the City's investment policy, compliance with the current Government Code sections relating to investments and verification of items and transactions reported on the Treasurer's Report with supporting documentation, on a sample basis. During our first review, it became apparent that the then current investment policy was in need of some revision. Our report dated August 16, 1996 to the City Council regarding the review of investments reflected this. Many of your responses indicated that a revision of the investment policy would correct the situation identified. On December 17, 1996, I attended the City Council meeting at your request to try to clarify our procedures and role with regard to the review of investments. It was at that meeting, just after you described how with the help of the City Attorney you planned to revise the City's investment policy, that Councilman Liam Weston asked that our firm participate in the investment policy revision process. This participation, was not defined at that time. Subsequent to the December 17, 1996 Council meeting referred to above, we received a copy of the draft investment policy and revisions. We reviewed this document and provided our comments and suggestions. You also made a follow -up call to our office for clarification on a few items we identified. Lacking any further direction from your office or the City Council, we felt we had completed our assigned task. It was not our understanding that we were to attend the Council meeting at which the revised policy was to be submitted. 0 093 4201 Brockton Avenue, Suite 100 9 Riverside, California 92501 • Telephone (909) 682.4851 . Facsimile (909) 682.6569 MAR -25 -1997 09:12 THOMAS,BIGBIE,SMITH P.03 In response to the direction given your office at the January 21, 1997 Council meeting, I met with Mark Hensley and you in your office on March 7, 1997 to review a new version of the revised investment policy. We discussed a number of items and were in_ agreement with regard to a few more changes. I must point out that we as the City's independent auditors can assist in pointing out areas of concern or shortcomings identified with respect to the revision of the investment policy. However, we cannot write the document or provide such extensive consulting on the matter to, in effect, dictate a new policy or sections of the policy. To do so would jeopardize our objectivity and independence in relation to the City's investment process. If we can be of further assistance or if you have any questions regarding our standards or procedures, please call our office. Respectfully submitted, THOMAS, BIGBIE & SMnE An Accountancy Corporation 0 Richard A. Teaman Certified Public Accountant wry f � eS'eqwu-49 Inter - Departmental Correspondence March 27, 1997 To: Mayor and Council From: Nancy Wernick, Mayor Pro Tern Subject: Agenda Item for April 1, 1997 At the March 18, 1997 meeting, I stated that I would agendize under my name a discussion of the policy on the use of the City parking area at Main Street and Mariposa Avenue to determine whether the policy should be revised at this time. Attached is a copy of the policy. 0 095 POLICY -J—"IN STREET /MARIPOSA AVENUE PARKING LOT MAIN STREEWHARIPOSA AVENUE PARKING LOT COMMUNITY USAGE POLICIES Approved by City Council at the June 15, 1993 meeting. The following policies relating to the use of the Main Street /Mariposa Avenue parking lot for fund raising activities are effective July 1, 1993. El Segundo non - profit organizations that are. related to E1 Segundo schools; E1 Segundo youth organizations; E1 Segundo charitable organizations; E1 Segundo church youth groups; or groups organized to raise money for the above organizations. ; "Bazaars$, of "soft - goods "; Art Shows and other legal activities that are clean, safe and easy to set -up and take down. FOOD SALES ARE NOT ALLOWED. Saturday's between.8:00a.m. and 5:00p.m.; Sunday's between 1:00 p.m. and 5:00 p.m. Reservations are on a first come, first serve basis. A reservation is for one organization, unless two can agree to share the lot. An organization may not reserve two weekends in a row. Organizations must supply their own tools /equipment - automatic shut -off nozzles must be used to conserve use of the City's water; the nozzles are available in the Finance Office for a $25.00 refundable deposit. The names, addresses and phone numbers of adult sponsors of the group activity must be obtained when a reservation is made. The sponsor(s) are to be advised of the conditions related to use of the lot. The lot must be left in good condition. The sponsors and the organization are responsible for running an orderly activity. They are responsible for any damage done by their group to nearby property and /or the lot itself. The City reserves the right to change /modify policies that it deems necessary for the purpose of public good. policy. lot 1 1'. CITY OF EL SEGUNDO INTER - DEPARTMENT MEMORANDUM DATE April 1, 1997 TO Mayor and Council Members FROM Bellur Devaraj City Engineer SUBJECT Consent Calendar Item 4 - Agreement with Radian International for Environmental Assessment Services for the Sepulveda Boulevard Widening Project Subsequent to the posting of the agenda for the April 1, 1997 City Council meeting, the following revisions have been made to the subject agreement due to revised Caltrans soil sampling requirements. 1) Page 9 of the agreement has been revised as noted on attachment 1. 2) The Consultant's Scope of Work has been revised (attachment 2) to reflect the Caltrans revised soil sampling plan. The original plan included obtaining and analyzing a total of nineteen (19) samples at depths between five feet (5) and ten feet (10'). Caltrans has now required that a total of sixty -nine (69) samples be obtained at depths between twenty feet (20) and eighty feet (80') down to ground water levels. Because of the increased depth and number of samples, the Consultant's cost proposal has increased from the original $51,993.00 to $88,790.00. The revisions to the agreement have been reviewed and approved by the City Attorney. BKD:dr cc: Jim Morrison, City Manager Mark D. Hensley, City Attorney N:UDC'S\RADIAN.CON (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees ") shall have no liability to Consultant or to any other person for, and Consultant shall indemnify, defend, protect and hold harmless the Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims "), which the Indemnitees may suffer or incur or to which the Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, toss of use of property, economic loss OF ,i , negligent or willful acts or omissions of Consultant, its agents, officers, directors or employees, in performing any of the services under this agreement. If any action or proceeding is brought against the Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify the Legend: - added language of - deleted language ATTACHMENT 1 NAAGREMNMRADIAN.NEW (4/1/97) -9- F!'�":CEIVED RAW1 NO MAR 3 1 1997 INTERNATIBNAL INGINEERING To: Bellur Devaraj, City of El Segundo From: Marie Webb Copy: Kathleen Jackson, The Dardanelle Group Project File 673 - 002 -25 Date: 31 March 1997 MEMORANDUM Subject: Change in Cost Proposal for Initial Site Assessment (ISA) and Sampling for the Sepulveda Street Widening Project On 11 March 1997, Radian submitted a cost estimate to the City of El Segundo for conducting the Initial Site Assessment and Sampling for the Sepulveda Street Widening Project. The total cost estimate was $51,993, and, based on Caltrans concurrence at that time, we assumed that 19 samples would be collected in the City of El Segundo at 19 locations. The original cost assumed that samples would be collected only in the shallow soils affected by the project (e.g., the first 5 to 10 feet below ground surface). Since that time, Caltrans has revised the proposed sampling locations and requested that the number of sampling locations be reduced to 17. However, 13 of the sampling locations are on property that Caltrans is proposing to eventually acquire as part of the project. Caltrans is concerned about its liability in acquiring properties with existing contamination in deeper soils. Therefore, Caltrans requested that samples at these 13 locations be collected every 20 feet down to 80 feet below ground surface to collect data to determine the presence and extent of deeper soil contamination. Figure 1 shows the revised proposed sampling locations. At locations 1 through 13, samples will be collected at the surface and every 20 feet down to 80 feet below ground surface. A total of 5 samples will be collected from each of these locations. At the remaining four locations (locations 14 though 17), samples will be collected only in the shallow soils affected by the project (e.g., the first 5 to 10 feet below ground surface). A total of 69 samples are proposed. The new cost for the ISA and sampling will not exceed $88,790 (an increase of $36,797 from the 11 March 1997 cost proposal). Table 1 shows the breakdown of these costs. 675- 002- 25- 10 /sepwidS.wpd ATTACHMENT 2 (1 OF 4) RADIAN INTERNATIONALIM Table 1: ISA and Sampling Cost Estimate - City of El Segundo Activity Itemization Cost Second Phase of $3,800 ISA Sampling - Preparation $11,930 Total Labor Sampling Reporting Meetings Sampling - Sampling Sleeves $150 Supplies Caps Tyvek Gloves Sampling - Assumes all shallow borings will require coring $350 Coring (4 locations) Sampling - Drilling Subcontractor $17,700 Drilling Sampling - /s 1 #(a) $54,860 Analytical Method 6010 (Metals) $220 69 Method 9045 (pH) $15 69 Method 8260 (VOC) $220 30 Method 8270 (VOC) $395 30 ** These methods Method 418.1 (TRPH) $50 69 may not be * *Method 8080 (PCBs/Pestcides) $250 17 necessary. * *Method 8270 TCLP $395 17 * *Method 6010 STLC $170 17 **Method 6010 TCLP $170 17 TOTAL $88,790 (a) Assumptions: All samples analyzed for TRPH, metals, and pH. Only 2 samples in each deep boring and 1 sample in each shallow boring are analyzed for VOCs (8260 and 8270). The shallow -most sample at each location are analyzed for PCBs /pesticides. One sample at each location will be analyzed for VOC and metals TCLP /STLC analyses. 675- 002- 25- 10 /sepwid5mpd ATTACHMENT 2 (2 OF 4 ) �u N N �y z w L d O N Q O O O ] W Z lA (L m 0 N Uw2LO. c z° m m ¢ co _ c Q - M a E_ = 0,-,, .c .1 .1� �c0 C 5 Cn �n=cc� w' Vi V C G �0 0. mu) iI JJ 0 Q cp w�J� —,� i N T N A .1 O y m a co > r _ 0 7 � O Cl L- LL> O U 7 Q O y N U L O UO c O fn .1 C a U do: T jj .1 0.110 00 00 = Nin W �n0 D O� N C N L 7 7 r ��C/)� >¢ EL rnNDU' (D V/ aC p�00 c (McC pOfCp= _ y p.Cyd —cam c Cfc W°- ''��w° oLLO°-'o° -' o d N V f V O U T L V O f U 070 =coOcc m co 00 0 c �NQaZn.UaCC ZaQZa ~ y . N C7 Q Uw 0 J m Q 0 w J a w U 0 J m —� 0 z w J w w a 0 �— a H m w Q 2 m 0 cc} Q J J L U � m — m L O Z" — U — 0 C rn .1 m w 6 Z, U 0 0 Zo¢�-= w LL to N U.m c0 't r V cN N �E a a a a a a d aN. a cC aZ v d O C ao ci C v r � � aN. � CL cm 4) cc LL - N N t0 N da Q 3a a d cn 0 N O U) O c m O N � O 0 O O .� cE O t C C .1 0 0. c ° a U 2 N O d W N p a c3 ATTACHMENT 2 (3 OF 4) w w 0 rn N J W c OD mE —7 IZ N ATTACHMENT 2 (3 OF 4) w w 0 rn N J W RADIAN INTERNATIONAL LLC P.O. Box 201088, Austin, TX 78720 -1088 512/454 -4797 SCHEDULE OF FEES FIXED HOURLY RATES FOR TIME AND MATERIAL CONTRACTS Radian will bill monthly for the actual time and expenses incurred on the client's behalf in performance of the contracted effort. Labor will be billed at the FIXED HOURLY RATES INDICATED BELOW. Materials and supplies, travel, and any other direct costs will be billed at actual cost plus a handling charge (G &A) of 15 %. Any subcontracted effort will be billed at actual cost plus a handling charge of 15 %. Overtime hours worked by non - exempt employees ( *) will be billed at 1.5 times the fixed rate. This document is PROPRIETARY to Radian International LLC. It is being made available for the recipient's proposal evaluation and/or contract administration purposes only. No right is granted to the recipient to use, disclose, or reproduce any information presented herein without Radian's express written permission. ATTACHMENT 2 (4 OF 4) Forms \96T &MA.frm Us$ Engineer /Scientist I ............................................... ............................... 49.00 Engineer /Scientist II .............................................. ............................... 71.00 Engineer /Scientist III ............................................ ............................... 82.00 Engineer /Scientist IV ............................................ ............................... 91.00 Senior Engineer /Scientist I .................................... ............................... 95.00 Senior Engineer /Scientist II .................................. ............................... 99.00 Senior Engineer /Scientist III ................................. ............................... 105.00 Senior Engineer /Scientist IV ................................. ............................... 110.00 Principal Engineer /Scientist I ................................ ............................... 115.00 Principal Engineer /Scientist II ............................. ............................... 125.00 Principal Engineer /Scientist III ............................. ............................... 135.00 Principal Engineer /Scientist IV ............................. ............................... 145.00 Technician/Analyst I ( *) ....................................... ............................... 25.00 Technician /Analyst II (*) ...................................... ............................... 38.00 Technician /Analyst III (*) ..................................... ............................... 42.00 Technician/Analyst IV (*) ..................................... ............................... 49.00 Technician/Analyst V (*) ...................................... ............................... 59.00 Technician/Analyst VI (*) ..................................... ............................... 69.00 Secretary/Clerical I (*) .......................................... ............................... 31.00 Secretary/Clerical II (*) ......................................... ............................... 38.00 Secretary/Clerical III ( *) ....................................... ............................... 46.00 Secretary/Clerical IV (*) ....................................... ............................... 49.00 This document is PROPRIETARY to Radian International LLC. It is being made available for the recipient's proposal evaluation and/or contract administration purposes only. No right is granted to the recipient to use, disclose, or reproduce any information presented herein without Radian's express written permission. ATTACHMENT 2 (4 OF 4) Forms \96T &MA.frm Board of Directors: President and Chairman of the Board Richard G. Nick Nickelson Vice- President and Executive Director Doris Montoya - Nickelson KNME(fomrerHuman Resources Director) Treasurer and Accountant Carla M. Freeman, CPA C,erd&ed Public Accountant SeniorAcsocrate, BDO Seldman, LIP Chief Financial Officer Nancy Kuiland, CPA Internal Revenue Agent Internal Revenue Service Department of the Treasury Secretary Director, veterans Services Nola Oriola Small Business Manager South Coast Air Quabty Management District Director, Corporate Communications J. C. Flores Corporate Communication Director, MarComm Director, Media Affairs Tony Diamond Executive Director Brotherhood Rally of all Veterans Organizations Director, Intergovernmental Affairs Mayor Larry Guidi Mayor ofHawthome Presiden4 Kcilren Corporation Director, Corporate Fundraising Mark A Lundahl PresidenS AJ. Reynolds, Inc Director, Community Relations Lawrence R. Montoya Presiden5 Adams Engineering Director, International Fundraising Gavin Westerman THE KENNY NICKELSON MEMORIAL FOUNDATION FOR HOMELESS VETERANS, INC. A O. Box 3098 (217 Gull Street) Manhattan Beach, CA 90266 (310) 545 -2937 April 14, 1997 The Honorable Sandra Jacobs City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mayor Jacobs: �q P � We understand that the City Council will be meeting on April 15 to discuss the existing policy regarding non - profit organizations from outside of El Segundo conducting fundraisers on City property in El Segundo. First, we sincerely appreciate the support we have received from the community in El Segundo. Second, we know you are aware that we conduct our corporate and personal business in the City of El Segundo and that our Board and volunteer cadre includes citizens from El Segundo, the El Segundo business community, and church and school groups in El Segundo. In preparation of our yard sale on April 19, we are required by the Herald to place our ad in the newspaper in advance of the sale. In addition, local businesses, including the Mail Box, Bank of America, DWP, Chevron, Hughes, and other enterprises requested posters and flyers to advertise the fundraiser in support of KNMF. After the councilmeeting, we received numerous calls from citizens in El Segundo regarding the outcome of the Council meeting and information regarding the same in the newspaper. We stated that we would contact your office before distributing flyers advertising the proposed fundraiser as we were not sure what had been decided on the evening of the meeting. We contacted your office a few days after the last Council meeting and we were advised that it was approved and that we should proceed with plans to conduct the activity. We thank the Council for taking the time to hear our request at the last Council meeting. We do not wish to cause disharmony within the Council. If there is any change to the information we received after your meeting tomorrow, please contact us at (310) 545 -2937. Sincerely, kun"_ 11 44A6a---, Richard Nickelson Chairman AM q two s, S ,rah sGa WIN hE�xl and x ' VAR y 'eZ Y 1 „ i. S. h k } S 1 r 8 .; z0 (� p b � w co a o� 41 U 0 tj 0 W � J pt 0 a cD � X a a o° W '~ 0 cr >! 0 w po o CL t� R, b � CD m 0 (:h CD v+ N 'r1 0 0 K cD O .'y (7 b 0 I 00 0 0 00 N b 0 x rD, ►Oi "Vf y a O N p a A. p 0 a � cpD �CD �o �Do �!0 y F. o 0 U) v� p CL o cr (D 00 gal CD y R. O 0 O CD oo C U' O �' cD (D N N O o '.3 r,n g G p �C d � p C o r► � � O IV O ti 0 ;; o � O C 0. p o o EL rL o � � C tD 0 0 " o y � o 0-71 071 CD 1 N no o w cD p, a 0 O ., w 0 CD O rye o GO 0 ' o CD CD a O b P- (^D 0 Q. g R g- m � ' r m L co n p cD R_. cr 000 c�D o �3 00 � � n ' C_ N CD N US N, c p a n CL r, � � H o w 0 r C CL cD 00 U) CD 0 O co N r- N flp0 a� �o � d or o `e N (7 fn' %O � N p O � b m � o z0 o o m p p (D A. ►p �R o � p o �0a w n�C?\ F-L Lug cD � 0 fD R. .(D a r� �z (i r- p 00 , 0 co 00 00 CD N w ^ ^ O O M 0 r� �=-� 6"o c C (D J a. a .° 0 00 w' o z� O t1. O O CL 0 O (D r3 :•:TY.:i:•: - •:.vi'.:_�4 \wv ?, �v'i.'��: /u. y�,�.'�i4. ��X.�':':. • - ''•ijCX O CD N r O O �-n w J �s U, N v� n C 0 0 0 CD CD 0 0 w (D U) H p rT r 0 CD U) CCD 0 �S O CRI CD O >e tJ O A ti O C rs. a W 0 C7 CD pl� 0 CD CD CID c;n U: C CD D O CIA O O f�- f" ESRA LAX PLAN EL SEGUNDO RESIDENTS ASSOCIATION P.O. BOX 231, EL SEGUNDO, CA 90245 To the Honorable Members of the El Segundo City Council, 3/27/97 Realizing that you are currently in a process of finalizing a "resolution" of response to the Los Angeles Department of Airports regarding the LAX Plan, I respectfully enclose a copy of the current Position - Paper of the El Segundo Residents Association. ESRA is supportive of your efforts on our behalf and hopes to be of some assistance in making our research and conclusions available to you at this time. Summarizing the content - conclusions, we offer the following recommendations for your consideration for "adoption of actions" and "inclusions in your Resolution ". ACTIONS FOR ADOPTION: City Council should .Authorize an independent professional analysis of the projections. .Authorize production and distribution of a TV film to present a more balanced image of the conditions and consequences surrounding airport expansion. ITEMS FOR INCLUSION IN RESOLUTION re LAX and LADOA: .Plan must indicate percentage of regional cargo and passengers to be accommodated by each regional airport. (From that, limits might be fixed and penalties set for exceeding.) .Properly - located berms and planting (to cut decibels) must be identified on the Plan. .Plan must identify not -only DNL -CNEL contours, but also limits to noise - events - per -day, when, and volume -per -event for each identifiable "performance -zone" of the airport site. .Any additional runway must be centrally located (closer to terminals, farther from residences. Relocated runways must also shift further from (not closer to) residences. .Sites set aside for solar and wind farming should be identified on the Plan. .Future adjustments (in operations) should shift heaviest -loads to inboard runways. .An improvement of cargo - hauling rail- service connecting LAX and Palmdale Airport must be a part of the LAX Plan with plane /rail- transfer - facilities shown. .Ground -power gate - electrification must include expanded cargo areas as well as at the current cargo load and unload facilities. .Any expansion should be contingent upon plans to accommodate up to 90% of increased passenger- traffic by light -rail. .Green -Line Extension to a station at 1 -90 at Culver Blvd., including an airport loop through LAX that services both the existing and proposed terminal sites must be part of the Plan. .Plan must include identifiable street - improvements connecting LAX to 1-105,1-90, and 1 -405 (from 1 -90 to Inglewood Blvd. ramps). .Airport- parking must be provided at the Inglewood /1- 406connection to the Greenline and at the 1 -90 /Culver Ave junction (with free - shuttle service 'til Greenline reaches there). .Fixed -limit T -O -A -L should be a part of the plan, and per /runway capacities must be noted. .El Segundo opposes any acquisition of residential property for LAX expansion. .Plan must include a major tree - planting program for mitigation of noise, water, and air pollution. Areas for planting trees must be shown. .Plan must site a facility to measure and report (on at least an hourly basis) nitrogen oxides, carbon monoxide, hydrocarbons, and particulates released into the air. (The Plan should also include an acceptable limit to pollutants and identify penalty for exceeding limits. .Current centrally - located activity (including airplane fuel storage) relocation must be shown. .Relocation of noisy, toxic or dangerous central facilities must not shift toward El Segundo. .No additional runway closer to El Segundo than the existing south runways can be allowed. .The south outboard runway must not be lengthened nor shifted closer to El Segundo. .Runway lengthening should be limited to inboard runways only. ESRA.LAX ESRA LAX PLAN 3/27/97 .Plan should include a range of passenger terminal and service facilities to allow matching passenger -needs with the advantages of each type. .Plan must include a method to assure reasonable benefits to El Segundo. .The 2015 -Plan should be identified as "An Interim Plan" and a truly visionary long -range plan (2050) must be presented in tandem. Offered respectfully in your service, by Y't" ° 0 z2wu_t_w� Charles A. DeDeurwaerder Professor - Emeritus, Land -Use and Environmental Planning Chairman, ESRA Airport Committee Director, ESRA Board of Directors 425 Lomita Street El Segundo, CA 90245 310- 640 -0891 ESRALAX ESRA LAX PLAN EL SEGUNDO RESIDENTS ASSOCIATION P.O. BOX 231, EL SEGUNDO, CA 90245 ESRA POSITION PAPER — LAX MASTER PLAN 3/27/97 In order to itemize and detail the concerns of the residents of El Segundo (and others) regarding the Los Angeles International Airport, its operation, management, and plans for further development, the El Segundo Residents Association authorized a study by its "airport- committee" to identify problem issues and potential solutions for review by the El Segundo City Council (and hopefully thereafter by the L.A. Dept. of Airports). Issues: The current LAX Plan may be an illusion based on faulty projections, with profit- motivated objectives assuring "if we build it, they will come ". LADOA projections from `95 to 2015 estimate a 90% passenger increase to 98 million flyers and a 250% cargo - handling increase to 4.2- million annual tons. The increase- estimates are based in -large -part on an assumption of passengers and cargo using LAX as a hub transfer -place in all travels to- and -from the Pacific rim (transferring, that, in fact, probably will never occur). Note: Recent Boeing plan - cancellation (for "supedumbos" with up to 600 passenger- capacity and 10,000 -mile range) supports reports of an airline shift from "hub" use for international flights to its replacement by point -to -point service. Wall Street Journal reports Airbus considering a similar reversal of plans for the "really -big ones ". Boeing's 2015- projections for long -haul planes show smaller (241400 pax) planes (more suited to point -to- point) will make up a larger share of the world fleet, and larger- heavier - noisier (over -400 pax) planes (better- suited to hub - service) will stabilize near present levels. Favoring point -to -point service will mean fewer LAX transfers or stopovers. City Council should authorize an independent professional analysis of the projections (in consideration of 1. Hub vs point -to- point, 2. Projections for telecommuting, and 3. Potentials of future video- conferencing). The Master Plan planners seem not to have fully considered the viability of other airports to share in the projected regional demand - needs. For acceptance of its projections, LADOA must prove that favoring LAX is of greatest benefit to the entire region. Greater dependency on the Palmdale Airport (and others) in balancing demand - satisfaction (particularly for cargo) would be far less intrusive into the lives of regional residents, and would actually provide greater - service with less- stress for goods and passengers located closer to any of the other airports. The Palmdale site was actually purchased originally to lessen pressures at LAX. Any acceptable Plan must indicate what percentage of regional cargo and passengers is planned to be accommodated by each regional airport. From that Plan, limits might be fixed and penalties set for exceeding those limits. Although the neighbors of LAX have complained repeatedly about noise generated both in the air and on the ground in LAX operations, no plan has been offered to lessen that generated from stationary or moving sources while on the ground. Other airports (i.e. Miami, Tallahassee, Frankfurt, and Amsterdam) have constructed sound - deadening soil - berms up to 40' high with sound - absorbent planting to lessen the offense. Where are the LAX efforts? New plane engines are just 16' above - ground. Properly - located berms and lantin can cut decibels significantly and must be identified on the Plan. 1 ESRA.LAX ESRA LAX PLAN 3/27/97 Current noise measurements are based on average noise - levels (DNL or CNEL). El Segundo has the largest number of residents (approx 750) within the highest noise zone (75 decibels) of any neighbor community. Projected decibel - contours are unbelievable without further detailed accountability for what share of the projections are due to intended phasing out of Stage II aircraft. However, offensive LAX noise is not average- noise -level so much as it is individual significant events. A Plan must reduce the average and also noise from individual - events, and must limit the events/per /day and restrict the hours during -which such events might take place. Particularly offensive at present are the noises generated in testing engines during maintenance- practices, especially after 10 p.m. There are currently no rules (to achieve neighbor- compatibility) to restrict night -time passenger or cargo- movement. However, "high -power runups" are prohibited from l Ipm to 6am. LAX has an aggressive program for shutting down violators. Any acceptable Plan must identify not -only DNL- CNEL contours but also noise event limits by number - allowed - per -day which hours. and what limit of volume for each identifiable "performance- zone" of the airport site. The four concepts offered for satisfaction of LAX "demands for service" all show reconfigured and/or additional southside runways closer to El Segundo than in the current configuration. There is no apparent need for moving runways southward. Our studies show that an additional runway on airport property can certainly be located further -from (rather than closer -to) LAX's residential neighbors. With the improved radar (PRM, Precision Runway Monitor) control capability, LAX whould be able to reduce separation between the north and south complex runway pairs from 4300' to 3400'. (With only four runways considered, (i.e. 2 pair - corridors,) outboard runways could actually be shifted nearly 500' away from adjacent communities. An acceptable LAX -Plan should show that any additional runways will be placed in a central location (closer to terminals farther from residents. Anv relocation of existing runways must also shift further from residences. Although LAX claims they have "electrified all passenger - gates" to decrease engine - operation (for a -c and other needs) while planes are loading/off- loading, some gates are unfinished. The increased airport energy - demands rely on power generated at regional fossil - fuel- burning plants. In the meantime, acres of airport-owned open -space lie unused in buffer - zones. Installation of renewable - energy facilities such as solar collectors and wind- turbines on the airport property could contribute to significantly lessening of the off -site energy - supply demands. Sites set aside for solar and wind farming should be identified on the Plan. Because expansion of cargo- operations is of major concern, and currently 60% of all cargo is moved as part of passenger -plane load, longer runways are often needed. Future adjustments should shift heaviest loads to inboard - runways. either north or south. Runway- dimensions now favor (60/40) southern runways for heaviest (noisiest) planes. Cargo expansion further pressures our surface infrastructure. Much of it should be shifted to Palmdale as was earlier planned. Air carriers can provide incentive pricing to intice passengers and cargo to Palmdale rather than LAX. An improvement of cargo- hauling rail- service connecting LAX and Palmdale Airport needs to be apart of the LAX Plan with plane/rail transfer facilities shown. 2 ESRaLAX ESRA LAX PLAN 3/27/97 Reasoning that electrification of all passenger- gateways has reduced the noise and pollution generation significantly, the same accommodation must be extended to all cargo -gate locations. Ground power gate- electrification must be included in any expanded cargo areas as well as at the current cargo load and unload facilities. Recognizing that light -rail has not yet been extended to LAX, and that its potentials for lessening pressure on our vicinity are vast, any expansion should be contingent upon plans to accommodate up to 90% of increased passenger -traffic by light -rail. (90% X 35- million = 31.5 million new rail passengers vs that -many trying to negotiate the gridlocked roads into the airport each year.) Current Plan- Concepts show a need for light -rail users to transfer to a people -mover to approach terminals. That's an added discouragement for people to use the light -rail system and would probably result in its failure to attract large numbers of riders. Actually, passengers would board light -rail at outlying stations if the new LAX -sited stations were located within walking distance of the terminals (eliminating 2nd - transfer to shuttles). Currently only about 2500 airport-bound riders use the free shuttle from the Green -Line Terminal on Aviation daily (one sixth of the Green- Line's daily ridership). LADOA claims responsibility for 50,029 jobs at or near the airport -- with ridesharing, LAX workers contribute about 26,500 vehicles per day to the area's gridlock condition. (Note: LA's rail - ridership could be easily enhanced by including a beach -stop in an LAX loop to encourage more weekend -use by residents east of the bay cities and serve as a diversion - attraction for visitors on brief stops at LAX.) New stations at I -90 /Culver (and at Dreamworks/Playa Vista, Westchester, El Segundo Imperial Hiway, and at the Hyperion Plant) would probably make an airport loop self - supporting. A Green -Line Extension to a station at 1-90 at Culver Blvd including an airport loop through LAX that services both the existing and proposed terminal sites must be included in the Plan. Although the 4- Concept LAX -Plan suggests maximizing use of the I405 and 105 freeways to minimize use of the local street system, the Plan shows little improvement or variation in the connections between the freeways and current Terminal Center. Both freeways in the airport vicinity and the streets through the LAX neighboring communities are currently verging on gridlock. Any increase of traffic will assure disastrous results. Widening Sepulveda through El Segundo won't help as long as the traffic -flow continues to bottleneck at the edges of town. Improving Imperial in an airport loop does nothing for the current service to the existing terminal- circle. A planned (and approved) 70 additional trucks (18- wheelers) per day servicing the Hyperion Plant on Imperial (and/or Mar Vista) is a frightening thought, and that's before adding an LAX West - Terminal off of Pershing via extended I -105 or Imperial Highway. Any acceptable Plan must include identifiable improvements connecting LAX to I -105 I -90 and I405 (from I -90 to Inglewood Blvd. ramps) Airport-parking should be provided at the Inglewood/I- 4(W connection to the Greenline and at the I -90 /Culver Ave junction (with free - shuttle service offered until the Greenline- extension reaches that location). 3 EsRA.LAX ESRA LAX PLAN 3/27/97 Using 4- runways, LAX currently experiences a takeoff or landing every 43 seconds, actually accruing to 84/hour. The L.A.Times reports 700,000 takeoffs and landings per year now is projected to go to a million or more by 2015. The FAA recommends a more sensible IFR/VFR fimil of 68/hour (or one every 53 seconds) and a safety requirement of 3 -5 minutes between planes on any one runway. LADOA reports more than 1,000 cargo - flights every day and a total (passenger+cargo) of approximately 2000 daily flights. A respectful -of- neighbors use of a 14 -hour day (6am to 9pm) at 68/hour suggests 952 -max during normal hours, with about 48 more for the exceptional late arrivals or critical departures after -hours allowing around 1000 flights/day or 365,000 flights per year. [700,000 divided by 365 yields 1918 flights per day, divided by 24 hours yields 80 flights per hour, divided by 4 runways suggests 20 flights per hour per runway, halfway to the safety -limit if we separate planes by 3 minutes for a 24 -hour day with no down time.] With a reported- by -LADOA "drastic reduction in flights between midnite and 6:30am ", the high -end figures currently used to justify expansion are hard to follow. In 1995 LADOA recorded more than 53.9 million people (56 MAP in `96) traveling through LAX on 732,639 flights. The `95 report (if divided evenly) gives 2007 flights on each of 365 days, or 84 flights each hour of every 24- hour day, or 1.4 flights every minute of every hour of the year (.35 flights/runway or in excess of 1 flight per runway every 3 minutes without holding a spare runway for safety). We understand that fewer flights occur between midnite and 6am, so using their figures, the airport operation has probably exceeded FAA recommended limits in peak - daytime- hours, and is a disaster waiting to happen. If the figures are inflated, there's probably room for expansion of operations without adding runways. If the safety distance between planes is at least 3- minutes, then a safety- conscious per - runway limit of 40 planes per hour or 1.5 takeoffs -or- landings per minute is fixed. That sets the theoretical airport capacity at a maximum 1,401,600 takeoffs & landings per year. With a standard practice of leaving one runway free for emergencies (and/or maintenance & repairs), that limit is reduced to 1,051,200. We certainly don't want to encourage a fully- booked 24 -hour schedule, but the physical -plant could actually already handle all their projected growth. What's the truth? The residents feel a fixed -limit T -O -A -L should be a part of the plan. and per /runway capacities must be noted on the plan. If a limit of 120/hr T -O -A -L for 14- hours/day with up to 80/hr (using inboard runways only) for the other 10- hours, then, a maximum day- capacity of 2480 (1680 +800) or annual- capacity of 905,200 for the 4- runway configuration accrues. (Note: There's still room for expansion without an additional runway.) The 4- Concepts offered suggest that LAX could gobble up more than 400 acres of privately - owned land, including more than 1,800 residential dwellings east of the current runways. LADOA reports that "Most of the proposed property is industrial and commercial." Airport documents do not include information about the businesses that might be affected. A few of the businesses are prominent, including several hotels, such as the 591 -room Wyndham Hotel. Remembering the `70's, when LAX purchased a couple of thousand single - family homes in Westchester, ESRA is adamantly opposed to expansion at the expense of residences. Although none of the 1st four concepts threatened land in El Segundo, it should be on the record that El Segundo opposes any acquisition of residential property for LAX expansion. 4 ESRA.LA X ESRA LAX PLAN 3/27/97 The Coalition for Clean Air reports that although air in the LA basin is cleaner than 20 years ago, we still have the dirtiest air in the country. Our basin health report still suggests as many as 64,000 premature deaths per year traced to particulate matter alone. AQMD reports that even with switching LAX ground vehicles to lower - emission vehicles and equipping aircraft gates with centralized electricity, the airport cannot compensate for the fumes from airliners. A single wide -body jet (or other plane over 300,000 lbs) can spit out 100 pounds of smog - forming gases on each takeoff and landing. Those are the ones that use the south runways, closest to El Segundo. Airliners cause about half of the 31 tons of emissions daily at LAX (with the most of the rest coming from surface vehicles stationed at the airport. The LAX contribution to smog is nearly 75% of that coming from the region's 14 oil refineries and more than what is released by the region's power - plants. It is the largest single industrial source of air - pollution in the Los Angeles region. Outward drift of pollution in still -air is known to be five -miles or more from point- sources (like LAX). With a slight breeze occasionally aiming our way, our air can be significantly unhealthy. Los Angeles experienced 13 Stage -1 smog alert days in 1996 (days when children are advised not to play outdoors). Only 5% of LAX workers and passengers use mass - transit (which includes shuttles). The airport has no urban - forestry program despite the well -known fact that trees are effective in combatting air and water pollution. Any LAX Plan must include a major tree - planting program for mitigation of noise water and air pollution Areas for planting trees must be included and shown on the Plan Further. the Plan must include and site a facility to measure and report (on at least an hourly basis) the amounts of nitrogen oxides. carbon monoxide. hydrocarbons and particulates released into the ambient air in the vicini y of the airport. The Plan should also include an acceptable limit on all pollutants and identify a penalty for exceeding those limits. The costs of measuring, reporting, and cleaning up pollution must be apportioned in the future to the offender and not carried by the taxpaying public. The Concept -Plans show no locations for needed maintenance/repair, or for time/hour -of -day restrictions on handling such needs, or for post - maintenance testing. Nearly every night residents are awakened in the late hours by a whining motors being checked during or after engine adjustments. Although much of the current maintenance program may take place in a central location (far from residential neighbors), the proposed plans all show an elimination of any area for such activity (replaced by a series of satellite facilities served in -part from the proposed new Western Terminal). Recognizing that all of the activities currently located in central fields (including airplane fuel storage) are probably critical to operations, their relocation must be shown on any acceptable plan Such a plan must show that the more noisy or more toxic or more dangerous of these operations are not relocated any closer to El Segundo than they are at present. Two Concepts of LAX -Plan show a short runway near expanded cargo areas in the southeast corner of the airport. Certainly, no additional runway closer to El Segundo can be allowed. However, future configurations of the south outboard runway must be limited to its current level while lengthening is limited to both inboard runways only. These actions would help keep ground surface noise further from the residential zones (where it could be baffled and muffled-Left turn regulations must be maintained. 5 ESRALAX 3/27/97 ESRA LAX PLAN The options offered for LAX - expansion all rely upon a similar handling of terminal - configuration (central terminals with linear or piers and satellites). Piers offer greater security by processing and holding passengers in lounges immediately adjacent to aircraft parked along the pier. However, piers are inflexible (aprons and taxiways between cannot be adjusted for changing aircraft sizes) and limited to a maximum size in terms of passenger - walking distances. Satellites increase aircraft maneuverability and parking space by placing concourses beneath the apron. A linear configuration as indicated in Plan- Concept 1 provides direct relationships between linear ramp frontage and curb space and better integration of the terminal building with access/egress activity. However it also results in costly multiplicity of necessary terminal systems and functions. Other airports have managed to conserve space by including service by transporter- facilities. Locating plane parking sites on a grand lot and servicing via transporter can remove some costly people -mover requirements of a pier - and - satellite system and give more flexibility in airport operations. An acce table lap should show the inclusion of a ran a of assen er terminal and service facilities to match assen er needs with the advanta es of each type. The promise of millions of dollars as benefits for expansion comes with no guarantee of an economic- benefit share to El Segundo. An ace table Plan must include a method of assurm a reasonable benefit to each of the LAX nei hbor- communities. Although the LAX Plan is an attempt to guide us into the future, its accomplishment can only lead to a complete knot by 2015. The Plan the next indication of where we go oflexpansion comes upfr. Certainly and certainly looks like a battle -royal e a greater reliance on regional - balance and accommodations for the year 2050 and beyond must be considered. The 2015 Plan should be identified as "An Interim Plan" and a truly visionary lone range elan must be presented in tandem. Much of the momentum for LAX- expansion and the development of the LAX -Plan is a result of the video releases by LADOA (particularly aimed at the regional business community). The City Council would be well advised to au horize vroduction and distribution of a TV film to present a more balanced ima a of the conditions and onse uences sur-rounding airport na nswn. Additional issues, suggestions, and recommendations from the ESRA membership (and others) are more than welcome. Space remains below for your additional input: Compiled by the ESRA Airport- Committee Chair Prof. - Emeritus Charles A. DeDeurwaerder ....(Reviewed and expanded in public meeting at the El Segundo Library on 26 March 1997.) ESRALAX RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA OPPOSING CERTAIN PROPOSED CHANGES TO THE LOS ANGELES INTERNATIONAL AIRPORT ( "LAX ") OPERATIONS AND FACILITIES, DEFINING THE COMMUNITY'S ISSUES WITH THE CURRENT OPERATION OF LAX, AND THE SIGNIFICANT NEGATIVE IMPACTS THE EXPANSION OF LAX WILL HAVE ON THE COMMUNITY WHEREAS, the City of Los Angeles Department of Airports is developing a Master Plan for LAX for the development and operation of the airport through the year 2015; and WHEREAS, the City of Los Angeles Department of Airports has held a community forum in El Segundo to propose four alternative plans for the future expansion of operations at LAX; and WHEREAS, the City Council has received communication regarding the four plans from community organizations and residents which include El Segundo Residents Association (ESRA), the El Segundo Aviation Safety & Noise Abatement Committee (ASNAC), the El Segundo Taxpayers Association (ESTA), and numerous individual citizens and business; and WHEREAS, the City Council opposes the construction of any runway or taxiway which will be closer to El Segundo than the current South Complex, including any plan to relocate the current South Complex runways or taxiways closer to El Segundo; and WHEREAS, the City Council opposes any plan to triple cargo volumes or double traffic volumes at LAX by 2015; and WHEREAS, the opposition to the current operation and any proposed plan to expand the operations of LAX is based on the negative impacts the current operations have on the citizens of El Segundo and the additional significant negative impacts an expansion would create as more specifically described below: 1. Currently, LAX averages 2,000 take -offs and landings a day resulting in approximately 400 -500 'overflights" of our community per month and expansion plans would increase the take -offs to approximately 3,000 per day and would likely result in more than 600 overflights per month with a greater potential for disaster to occur in our community; and 2. The LAX expansion plan which calls for moving the southern runw y 200 ✓ feet closer to El Segundo will significantly increase early turns, noi" pollution in our community; and se �a 3. The LAX expansion plan which calls for extending the Century Freeway down Imperial Highway to Pershing Boulevard will cause gridlock on Imperial Highway, a highway used by over 50% of El Segundo residents to ingress and egress the City, and will significantly increase noise and pollution for El Segundo; and 4. The LAX expansion plan will significantly increase the daily vehicle trips and gridlock on local roads and freeways which are currently at full capacity during rush hour periods; and 5. The LAX expansion plan to increase flights to approximately 3,000 per day will significantly increase the volume of pollutants released into the air and lead to serious health risks for residents and businesses within El Segundo; and 6. The LAX expansion plan to increase flights to approximately pproximately 3,000 per day will lead to greater problems associated with noise from take -offs, maintenance, and vehicle and commercial traffic; and .--- .NOUY,�( REFORE, BE IT RESOLVED, that the City of El Segundo City Council objects to and opposes Oel-" expansion plar� because it will jeopardize the safety, health and quality of life of all residents and businesses in El Segundo and by the adoption of this Resolution responds to the City of Los Angeles, Department of Airports' overtures for the opinions of El Segundo officials regarding the proposed expansion of LAX. The City Clerk shall certify to the passage and adoption of this Resolution; shall enter the same in the book of original Resolution of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED AND ADOPTED this 1st day of April, 1997 ATTESTED: Cindy Mortesen, City Clerk (SEAL) APPROVED AS TO FORM: Mark D. Hensley, City Attorney s:lreslax2.wpd Sandra Jacobs, Mayor City of El Segundo, California