1995 JUN 05 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
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ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
JUNE 5, 1995 - 7.00 P.M.
Matsui Room, El Segundo Public Library
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Mayor Pro Tem Weston
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total)
A. SPECIAL ORDERS OF BUSINESS -
1 Workshop Discussion and Status Report on the City's 911 Emergency System Review
and Alternatives
Recommendation - Discussion, direction to staff and possible action.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total)
ADJOURNMENT TO 5.00 P.M., JUNE 6, 1995 ADJOURNED REGULAR MEETING, CITY
COUNCIL CHAMBERS.
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Background
• January 1995, the cities of El Segundo
and Manhattan Beach hired The
Aerospace Corporation to
- study the existing system
-design a new state -of- the -art E911 system
- prepare a procurement strategy and package
to buy the system
• February 1995, the city of Hermosa Beach
joined El Segundo and Manhattan Beach
as a prospective user of the system.
Current System
■ Serving 4 cities (ES, MB, Gar, Haw)
■ 5 dispatch, 4 call taker stations, 1
supervisor station
■ 2 transmit sites, 2 backup transmit sites
(recently added new ES /MB PD transmit
site)
■ Radio channels
- 5 police (voice)
- 2 fire plus 1 state channel (voice)
- 2 data
Why build a new system?
• Current system is old and expensive to
maintain and operate
• Current system does not provide services
consistent with the needs of El Segundo
and Manhattan Beach
- radio coverage
- interoperability
• police and fire
• industrial fire units
Components of an E911 System
Record
Management
System(s) 1%
Field Units
County, State &
Federal Data
Some design highlights
• Radio system that provide interoperability needs and
makes efficient use of the frequency space
• Mobile data system using rugged, laptop computers
• An open, nonproprietary computer aided dispatch
system using low cost, broadly available hardware
• Telephone equipment with sophisticated call
management features to aid the dispatching task
System Design
■ Dispatch space for 5 stations and
equipment
- 3 dispatcher stations
-1 Hot spare / training station
-1 Supervisor / system admin station
■ Minimum of three call taker /dispatchers on
duty (from a pool of 15 staff)
■ 4 radio frequencies for voice
communications, 1 for data
communications
Implementing the Design
• Modification to the command center and adjoining space m
the basement of the ESPD.
• Installation of new computers systems for dispatch,
messaging, radio control and dispatch data management.
• Redirection of the telephone lines to a new dispatch center
New PSAP equipment.
• Installation of new mobile data computers and radios in
police and fire vehicles
• Issuance of new portable radios to all Public Safety
personnel
• Installation at new transmitter and receiver sites for radio
equipment
• Installation of data lines between various agencies
• Hiring and training of dispatcher, radio technician and
computer technician personnel
Implementing the Design -
Freauencv Allocation
• Allocate the frequencies
—Option 1
- Dissolve the RCC at the end of the fiscal
year, pull two voice and one data channels.
Use HBs voice channel. Buy or co- license
one voice channel.
— Option 2
- Reconstitute the RCC as a radio utility. Buy
radio service (4 voice, 1 data channels) from
the RCC.
System Costs
Radio
Other
Sy6t6o.Wa
xns,o(
Field
Unite
1,810,000
Annual Cost Savings
EI Segundo
Manhattan Beach
Hermosa Beach
Current Annual New System
Costs (FY 94 -95) Annual Costs
$570,000
$635,000
$425,000
$425,000
$285,000
Annual Cost
Savings
$145,000
$210,000
Why does system cost more than
original design?
• Cost estimate presented January 1995 -
$1,700,000
• Radio and dispatch center costs to add
Hermosa Beach - $600,000
• System design enhancements above
original estimate - $700,000
- Enhanced call management system
- Enhanced radio system
-Automatic vehicle location system
Schedule
Recommendation
• Study the Implications of using a reconstituted RCC as a radio
utility
• Step 1 RCC agreements
- Agreement among members In the first month to study the
proposed utility, three months to finish study RCC members
agree
• If members decide to proceed and are unsuccessful, ES /MB
leave with necessary frequencies to proceed on their own
• If this agreement cannot be reached, ES /MB leave the RCC
and take the frequencies they are due
• If ES /MB leave the RCC, proceed with the system
procurement as designed
■ Step 2 Design studies
- Increased coverage area, different loading (usage), and
different radio transceiver sites
- Cost savings (initial and annual)
- If the results are positive, ES /MB proceed to procure their
dispatch center and use RCC utility when system is built
1995
1995
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Dispatch System
Protect 1
Design &
Specifica tions
Competition & Seled i
Design & Build
Integrate & Test
Operational Expansioi
Staffing & Training
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Recommendation
• Study the Implications of using a reconstituted RCC as a radio
utility
• Step 1 RCC agreements
- Agreement among members In the first month to study the
proposed utility, three months to finish study RCC members
agree
• If members decide to proceed and are unsuccessful, ES /MB
leave with necessary frequencies to proceed on their own
• If this agreement cannot be reached, ES /MB leave the RCC
and take the frequencies they are due
• If ES /MB leave the RCC, proceed with the system
procurement as designed
■ Step 2 Design studies
- Increased coverage area, different loading (usage), and
different radio transceiver sites
- Cost savings (initial and annual)
- If the results are positive, ES /MB proceed to procure their
dispatch center and use RCC utility when system is built