1995 FEB 21 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted
and listed agenda items
The Public can participate in the discussion of any item listed on the Agenda To facilitate your
presentation, please place a check mark ✓ beside each item you would like to address on the
Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting Any other
item not listed on the Agenda that is within the Jurisdiction of the City Council may be directly
addressed during Public Communications
Before speaking to the City Council, please come to the podium and give Your name and
address and the organization you represent, if desired Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the
City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p in the prior Tuesday) The request must include a brief general description of the business to
be transacted or discussed at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Jac
Hilton, 322 -3769 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to
this meeting
ADJOURNED REGULAR MEETING OF THE
EL SEGUNDO CITY COUNCIL
February 21, 1995 - 5:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE - Councilman Michael D Robbins
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to Ciri Business Only) - 5 minute limit per person,
30 minute limit total)
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the
Brown Act (Government Code Sec 54950, et seMc) for the purposes of conferring with the
City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or
existing litigation, and/or discussing matters covered under Gov't Code section 54957
(Personnel), and/or conferring with the City's Labor Negotiators as follows
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code Section 54956 8)
None
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code Section
54956 9(a))
1 City of Los Angeles v City of El Segundo, Case No BC 034185
2 El Segundo v Stephen S Rocco d/b /a Big Brother et al, Case No YC 19865
3 El Segundo v Salvatore John Rocco, Jr, d/b /a Bitch Skateboards, Case No YC 19864
4 Summerfield tax litigation, Case No BC 106640
5 O'Brien v City of El Segundo, WCAB No Unassigned
6 Octabio Ramirez v City of El Segundo, Claim No 95 -02
7 Federico Ramirez v City of El Segundo, Claim No 95 -04
8 John Peters v City of El Segundo, Claim No 95 -04
1111D
9. A. J Neil v City of El Segundo, Claim No 95 -06
10 Bill and Jean Bue v. City of El Segundo, Claim No 95 -09
11 Jon Prescott v. City of El Segundo, Claim No. 95 -11
12. Ed and Susan Ash v City of El Segundo, Claim No. 95 -12
13. T. L Douglas Co v City of El Segundo, Claim No. 95 -13
14 Tnwell Properties Inc. v. City of El Segundo, Claim No 95 -14
15. Bob's Antiques (Bob Rmebold) v. City of El Segundo, Clain No 95 -15
16 Cole Industries v City of El Segundo, Clain No 95 -16
17 Jack Siadek v City of El Segundo, Claim No. 95 -17
18 Clemens and Kozloski v. City of El Segundo, Claim No 95 -18
19 Lester McIntosh v. City of El Segundo, Clain No 95 -19
20 Clayton Blank v. City of El Segundo, Claim No 95 -22
21 ESE v City of El Segundo, Claim No. 95 -23
22 Pacific Science v City of El Segundo, Claim No. 95 -24
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code 54956 9(b) 1 potential cases (no
further public statement is required at this time), Initiation of litigation pursuant to Gov't
Code Section 54956 9(c) 1 matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code Section 54957) Public Employ-
ment: City's Labor Negotiator
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code Section 54957 6)
None
REPORT OF ACTION TALI IN CLOSED SESSION (if required)
PUBLIC COIVINIUNICATIONS - (Related to Ciily Business Only - 5 minute limit)
POSTED
D, -
TIME
NAME
/..�:.
003
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted
and listed agenda items
The Public can participate in the discussion of any item listed on the Agenda. To facilitate your
presentation, please place a check mark ✓ beside each item you would like to address on the
Agenda provided by the City Clerk, preferably PRIOR to the start of the meeting Any other
item not listed on the Agenda that is within the jurisdiction of the City Council may be directly
addressed during Public Communications
Before speaking to the City Council, please come to the podium and give Your name and
address and the organization you represent, if desired Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the
City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2.00
p in the prior Tuesday) The request must include a brief general description of the business to
be transacted or discussed at the meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact Jack Hilton, 322 -3769. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
FEBRUARY 21, 1995 - 7:00 P.M.
Next Resolution # 3908
Next Ordinance # 1236
CALL TO ORDER
INVOCATION - Rev Dr Harvey Kemp, United Methodist Church of El Segundo
PLEDGE OF ALLEGIANCE - Councilwoman Friedkm
PRESENTATIONS -
1 Proclamation encouraging the participation of the citizens of the City of El Segundo in
the Guaymas-El Segundo Sister City Association and reaffirming the City's
commitment to foster the ideals of the Sister City Program to effectuate world peace
2 Introduction of New Employees, hired to fill vacant FY 1994 -95 budgeted positions
Mana Matta, Crime Scene Investigator
Gregory Reese, Lateral Transfer Police Officer
Paul Saldana - Police Service Officer
3 Introduction of new Retired Senior Volunteer Program (RSVP) participants
Bill Johnson
Verne Lahr
Ralph Lanphere
George Lochmski
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total)
Ili
A. PROCEDURAL MOTIONS
1 Consideration of a motion to read all ordinances and resolutions on this Agenda by
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS -
[THIS r17EM 01 WELL BE REMOVED FROM THE AGENDA]
1 Public Hearing to consider an Ordinance adopting the 1994 Edition of the Uniform
Fire Code with Amendments
Recommendation -
1) First Reading and Intmducdon of Ordinance.
2) Open Public Hearing.
3) Discussion.
4) Set Public Hearing Date March 7, 1995.
2 Public Hearing on the proposed projects and budget for allocation of the Twenty -First
Year (Fiscal Year 1995 -1996) Community Development Block Grant funds Proposed
budget $127.026
Recommendation -
1) Open Public Hearing;
2) Discussion;
3) Approve proposed projects and budget; and
4) Authorize the Director of Planning and Building Safety to execute agreements
with the Community Development Commission.
3 a) Presentation of the mid -year (seven months) operating budget review for Fiscal
Year 1994/95
b) To present the estimated year-end fund balances for Fiscal Year 1994/95
c) Provide and review revenue manual which includes prior revenue trends,
preliminary 1995/96 revenue projections, a brief verbal overview of the various
revenue sources and a five (5) year projection of future revenues
Recommendation -
1) That Council review the FY 94/95 midyear review, year-end fund balances and
the revenue projections for the FY 95/96.
2) That Council provide the City Manager and Department Heads with direction
in regard to the preparation of the FY 95/96 budget.
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, BOARDS AND
L_ QII ►l. aY:�Y . 31-z M1.
All items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business
1 Warrant Numbers 216992 - 217125 on Demand Register Summary Number 30 in total
amount of $266.429 66
Recommendation - Approve Warrant Demand Register and Authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts
or agreements; emergency disbursements and/or adjustments.
2 Warrant Numbers 217126- 217333 on Demand Register Summary Number 31 in total
amount of $812.567 37, and Wire Transfers in the amount of $798.606 19
Recommendation - Approve Warrant Demand Register and Authorize staff to release
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts
or agreements; emergency disbursements and/or adjustments; and wire transfers from
01/21/95 to 02/10/95.
2
005
3 City Council meeting minutes of January 17. 1995 and February 7. 1995
Recommendation - Approval.
4 Request to authorize Lieutenant David Cummings to attend the 181st Session of the
FBI National Academy from April 9 to June 23, 1995
Recommendation - Approve attendance.
5 Adoption of City Equipment Replacement Criteria
Recommendation - Adopt Equipment Replacement Criteria Program - life -Cycle
Costing Approach.
6 Results from closed bid process for acquisition of two (2) new undercover police cars
as budgeted in the Fiscal Year 1994 -1995 Asset Forfeiture Fund, and as approved by
City Council at the September 20, 1994 Council meeting to reassign one police officer
with an undercover vehicle to the U S Customs Agencv
Recommendation - City Council accept lowest bid from Simpson Buick Oldsmobile
for $20,726.63 per vehicle for a total cost of $41,453.26.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS - CITY MANAGER -
1 Proposed authorization for Director of Finance Steve Klotzsche, Environmental Safety
Coordinator Steve Tsumura, and Disaster Preparedness Coordinator Mary Klemundt to
act on behalf of the City when dealing with the State Office of Emergency Services
Recommendation -
1) Approve the named employees as authorized agents to act on behalf of the
City.
2) Read Resolution by title only.
3) Adopt Resolution.
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
L NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilwoman Friedkin - NONE
Councilman Robbins - NONE
- Councilman Switz -
1 Discussion re arding currently covered sign on Imperial about LAX early turns
Recommendation - Discussion and possible action.
Mayor Pro Tem Weston - NONE
Mayor Jacobson -
1 Discussion regarding retention of the Los Angeles Air Force Base in El
Segundo. California
Recommendation - Discussion, adoption of resolution supporting retention of
the Los Angeles Air Force Base, and other possible action.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit)
MEMORIALS
[C]
0 0 G
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Sec 54960, et sea ) for the purposes of conferring with the City's Real
Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation,
and/or discussing matters covered under Government Code section 54957 (Personnel), and/or
conferring with the City's Labor Negotiators, as follows
Continuation of matters listed on the City Council Agenda for 5 00 p in, February 21, 1995 under
"Closed Session" (if needed)
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE TIME — z1z
NAME �g-
4 007
Proclamation
WHEREAS, President Dwight D Eisenhower initiated the Sister City Program in
1956 during the Cold War era to promote understanding between the
United States and foreign countries, and
WHEREAS, In September, 1962, Mayor Wilburn E Baker, and a delegation of El
Segundo City and Civic leaders met with Presidente Jose Martinez and
his delegates in Guaymas to establish a Sister City Program, as
documented in City of El Segundo Resolution No 2012 adopted on the
October 8, 1962, and
WHEREAS, The Guaymas -El Segundo Sister City Association promotes exchanges
in the areas of culture, trade and economic development, youth,
education, recreation, medicine and technology and increases public
awareness, international cooperation and understanding through
community involvement and people -to- people relationship, and
WHEREAS, Mayor Carl Jacobson, along with the President and members of Sister
City, like their predecessors before them, will travel to Guaymas on
February 20 through 28, 1995, to make the 34 -year Sister City bond
even stronger
NOW, THEREFORE, the City Council of the City of El Segundo on behalf of the People
of El Segundo, encourage the participation of its citizens in the Association and reaffirm
El Segundo's commitment to foster the ideals of the Sister City Program to effectuate
world peace
Dated this 21st day of February, 1995 /r
/ Carl Jacobson, Mayor
Liam Weston, Mayor Pro Tern
Michael D Robbins, Councilman
Richard J Switz, Councilman
Jane Fnedkin, Councilwoman
11:
City of El Segundo
INTER - DEPARTMENTAL MEMORANDUM
DATE: February 14, 1995
TO: Marlene Baker, Executive Assistant IRA
FROM: Bob Hyland, Director of Human Resources /Risk Management
SUBJECT: INTRODUCTION OF NEW EMPLOYEES
Please agendize the following under "Presentations" for the upcoming Council meeting
of February 21, 1995:
2 Introduction of New City Employees, hired to fill vacant FY 1994 -95 budgeted
positions:
Maria Matta - Crime Scene Investigator
Gregory Reese - Lateral Transfer Police Officer
Paul Saldana - Police Service Officer
3. Introduction of new Retired Senior Volunteer Program (RSVP) participants:
BdlJohnson
Vern Lahr
Ralph Lanphere
George Lochinski
cc: Tim Grimmond, Chief of Police
wrv. .
11'
Welcome Maria Mattal
Maria Matta is our new Crime Scene Investigator. She is currently working towards her Master's
degree from C.S.0 D H. Maria has worked for four years at Westminster Police Department as an
Intern.
Maria lives with her parents in Huntington Beach and is engaged to be married in 1996.
Maria played softball in high school and also enjoys traveling.
Welcome Marial
HE
Welcome Greg Reese!
J
Greg Reese is a lateral transfer Police Officer from the City of Clearlake, CA You
don't know where Clearlake is? It's up in Lake County. Still don't know? its north of
Napa (the wine country) NOW DO YOU KNOW WHERE IT ISW
Greg grew up in Huntington Beach but also spent a few years in Papau, New Guinea
He has been an officer for the city of Clearlake for about 3 years, and was a
correctional officer for Lake County for about a year prior to becoming an officer
His last assignment was being assigned to a drug task force for the county.
Greg plays golf (now you know why Mullen hired him) and is married. His wife, Kari,
is still up in northern California and hopes to join Greg in a few weeks
Greg will be starting day shift on weekends with Officer Dave Cooper.
Welcome Greg)
Oil
Welcome Paul Sa!dana!
Paul Saldana is our new Police Service Officer If he looks familiar to any Patrol
Officers, maybe its because he worked as a Sergeant at Pinkerton Security (Hughes
Aircraft).
Paul lives with his parents in the city of Torrance His father is a detective for
Hermosa Beach, and Paul played football and track at North High School, Tor-rance
Paul attended El Camino College till this semester, and will be returning to ECC once
his PSO schedule straightens out, and is one semester away from getting his
Associates of Arts Degree in Administration of Justice
Paul has a variety of hobbies, plays and watches all sports and enjoys working on his
car.
Welcome Paul!
1092
Welcome R.S.V.P.- Bill Johnson
Bill is a longtime resident of El Segundo.
He retired a few years ago after having a long career
with the Los Angeles County Flood Control District.
He had a private pilots license and flew small aircraft
for many years. He,s looking forward to his new position
as an R.S.V.P. member.
Welcome Bill........
X13
Welcome R.S.V.P.- Verne Lahr
Verne grew up in the City of Hawthorne. He's been a
resident of the south bay since 1926 and he currently
lives in Playa Del Rey.
He recently retired from the State Farm Insurance Group
where he handled personal injury claim as both an
adjuster and as a supervisor. His prior experience
includes a short time with the Bakersfield Fire
Department and 10 years as an officer and sergeant with
the California Highway Patrol...
Welcome VERNE......
n14
Welcome R.S.V.P.- Ralph Lanphere
Ralph was born in Inglewood and has lived in E1 Segundo
since 1955.
He operated the Mariposa Market until 1990 and is
currently working part -time as a property manager.
Ralph has 3 daughters acid 6 grandkids who all live in the
south bay area.
Welcome Ralph........
015
Welcome R.S.V.P.- George Lochinski
George is originally from Milwaukee, Wisconsin and has
lived in California since 1951. He's been a home owner in
E1 Segundo since 1974.
George retired from the military with 20 years of service
and also worked for Continental Airlines and Rockwell
International. He's a member of the American Legion and
the Masonic Order and some of his interests include;
fishing,computers and reading.
Welcome GEORGE.......
016
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing
AGENDA DESCRIPTION:
Public hearing on the proposed projects and budget for allocation of the Twenty -First Year (Fiscal
Year 1995 -1996) Community Development Block Grant funds Proposed budget $127,026
RECOMMENDED COUNCIL ACTION:
1) Open public hearing,
2) Discussion,
3) Approve proposed projects and budget, and
4) Authorize the Director of Planning and Building Safety to execute agreements with the
Community Development Commission
BRIEF SUMMARY:
Each year, Community Development Block Grant (CDBG) funds are allocated to cities by the federal
Housing and Urban Development Department and administered through the Los Angeles County
Community Development Commission (CDC) Participating cities receive funding based upon the
total number of cities participating in the County's program, and a city's commitment to provide
housing, economic, and community development opportunities which principally benefit persons of
low and moderate income levels
The City of El Segundo is presently in its twentieth year of participation in the Los Angeles Urban
County's CDBG Program In order to continue its participation in the upcoming twenty -first program
year (beginning July 1, 1995 and ending on June 30, 1996), the City of El Segundo must prepare and
submit its proposed CDBG project descriptions to the Community Development Commission by
February 27, 1995 for review and approval
Pursuant to federal requirements, this public hearing was noticed in the El Segundo Herald on
February 9, 1995 Federal requirements also mandate that as part of the hearing, the Council and
public be informed of the range of eligible housing and community development activities that may be
funded under the CDBG program Interested persons may obtain a copy of the federal eligibility
guidelines, available at the City of El Segundo, Planning and Building Safety Department, from 7 30
am to 5 30 pm Monday through Friday
Description of Current Year's Activities (1994 -1995)
The 1994 -95 CDBG allocation for the City of El Segundo was $111,940 Additionally, unallocated
funds of $72,029 from the 1993 -94 program year were reallocated into the 1994 -95 program year for
a total budget of $183,969
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
The total cost of the
Amount Requested $127,02600
proposed program will be
Budgeted Amount $127,02690
funded with CDBG funds,
Account Number
and will therefore, have no
Deficit -0-
impact upon the City's
Revenue Source CDBG
General FuaC
URtGIN ED:, /1a Date:
Hyr edje, Director o and Building Safety
Morrison, City Manager
017
Description of Current Year's Activities (1994 -1995) (Continued)
The following describes the City's CDBG activities for the current Twentieth Program Year (1994-
1995) All of these programs run for 12 months, from July 1994 through June 1995, with the
exception of the Minor Home Repair Program, which is an 18 -month program which started July 1993
through December 1994, and was continued from December 1994 to June 1996 A Minor Home
Repair Program takes a long time to set up, as well as the construction process can be lengthy, so
an 18 -month program works more efficiently These protects were approved by the City Council
during a public hearing on February 15, 1994
1) Home Delivered Meals $16,000
Provides approximately 4,750 meals to low and moderate income elderly and handicapped
persons during the course of the program year Additional revenues of approximately $9,400
in donations are anticipated, which increases the total budget to $25,400
2) Senior Citizen Nutritional Counseling $20,650
Provides nutritional information, guidance and counseling to approximately 250 senior adults
annually
3) Senior In -Home Care $37,400
Approximately 200 confined senior citizens and handicapped persons receive in -home
medical, physical, and /or emotional care assistance Originally, the budget for this protect was
$27,400 The increase is due to the cancellation of the Single Elderly Counseling Program,
due to a lack of interest, and the transfer of $10,000 from that protect to Senior In -Home Care
The City Council approved the cancellation of the Single Elderly Counseling Program and the
transfer of funds to Senior In -Home Care at a public hearing held on January 17, 1995
4) Senior Art Classes $6.800
Classes are offered to senior adults that include watercolor, ceramics, mixed media, stained
glass, oil painting and general crafts Approximately 250 students participate annually
5) Juvenile Diversion Protect $11,000
This protect provides children and adolescents, who are victims of physical and /or emotional
abuse, counseling and referral services Approximately twenty youths receive services
6) Minor Home Repair $92,119
This protect provides assistance to qualified low and moderate income elderly homeowners for
necessary minor home improvements with no- interest, deferred loans up to $5,000 for senior
citizen owner occupied single - family detached households Additionally, grants up to a
maximum of $1,500 are available to disabled homeowners who require handicap
improvements This protect, which was originally funded for 18 months, from July 1993
through December 1994, will continue to operate through June, 1996 Contingency funds
totalling $49,040 will be added to this protect after July 1, 1995
7) Administration $11.194
To provide overall CDBG program administration and implementation of all CDBG funded
activities
TOTAL CDBG BUDGET 1994 -1995 $183,969
Proposed 21st Year Projects and Budget (Fiscal Year 1995 -1996)
The 1995 -1996 CDBG allocation for the City of El Segundo is $121,980 This is an increase of
approximately nine percent (9 %) above the $111,940 allocation that the City of El Segundo received
for fiscal year 1994 -1995 The City will receive additional funding for 1995 -96 since we are meeting
our "drawdown" requirement, by spending a large percentage of our monies quickly and since we
show an increase in the residential population, which indicates an increased need Additionally,
unallocated funds from the current program year are available for reprogramming into the new 1995-
1996 program year's protects The total 1994 -95 unallocated funds available for reprogramming are
$5,046 Thus, the current year's unexpended funds of $5,046 plus the new 1995 -1996 allocation of
$121,980, result in a total CDBG program budget of $127,026
The following CDBG protects are recommended for the 1995 -1996 (Twenty - First) Program Year
1
Proposed 21 st Year Projects and Budget (Fiscal Year 1995 -1996) (Continued)
1) Home Delivered Meals $15.486
Provides meals to low and moderate income, elderly and handicapped persons CDBG
funding is $15,486, however, additional revenues of approximately $9,500 in donations are
anticipated, which increases the total program budget to $24,986
2) Senior Citizen Nutritional Counseling $13,500
Provides nutritional information, guidance and counseling to senior adults
3) Senior In -Home Care $26.000
Confined senior citizens and handicapped persons receive in -home medical, physical, and /or
emotional care assistance
4) Juvenile Diversion Protect $11,000
This protect provides children and adolescents, who are victims of physical and /or emotional
abuse, counseling and referral services
5) Administration $12,000
To provide overall CDBG program administration and implementation of all CDBG funded
activities
6) Contingency $49,040
These uncommitted funds have been set aside to either augment existing programs and/or to
create new ones Tentatively, these funds will be used to continue the City's Minor Home
Repair Project, since the demand for this project has increased tremendously However, the
funds cannot be officially programmed until the start of the new fiscal year (July 1, 1995),
since these are new 1995 -1996 funds that will be added to the existing 18 month, December
1994 through June 1996, project
TOTAL CDBG BUDGET 1995 -1996 $127,026
The proposed Twenty -First Year CDBG protects and budget, if approved, will result in allocating
$60,940 (50 %) toward the provision of public services The federal CDBG guidelines place a
maximum spending limit of 25% on public service activities Traditionally, the City of El Segundo has
exceeded the 25% maximum limit and has, annually, requested and received a waiver from the
Community Development Commission
Staff recommends that the City Council take the following actions
Approve the Twenty -First Year Program and Budget
Authorize the Director of Planning and Building Safety to execute the program
agreements with the County
Authorize the Director of Planning and Building Safety to request a waiver from the
CDC of the 25% maximum public service activity limit
019
i
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: February 21, 1995
AGENDA HEADING: Special Order of Business
A) Presentation of the mid -year (seven months) operating budget review for Fiscal Year 1994/95
B) To present the estimated year -end fund balances for Fiscal Year 1994/95
C) Provide and review a revenue manual which includes prior revenue trends, preliminary 1995/96
revenue projections, a brief verbal overview of the various revenue sources and a five (5) year
projection of future revenues
*Is] r rd:l LT1101 =1 1131PI91111,11 •�
That Council review the FY94/95 midyear review, year -end fund balances and the revenue projections
for the FY95/96
That Council provide the City Manager and Department Heads with direction in regards to the
preparation of the FY95/96 budget
BRIEF SUMMARY:
Due to the nature of the unique revenue flow, the mid -year budget review basically reflects seven months of activity
for revenues and expenditures. Exhibit "A" summarizes and compares the revenue estimates to actual seven
months of revenues by major category and by fund Please keep in mind that the majority of funds were collected
in January Exhibit "B" summarizes and compares the seven months of expenditures for Fiscal Year 94/95 to the
approved budget This staff report provides some brief comments regarding the financial transactions plus the
expected year -end results as they affect the Unappropriated Fund Balance (Exhibit "C ")
Both Exhibit "A" & "B" focus on the General Fund, primarily because the General Fund Provides the best gauge
of the City's financial condition, although other fund information is provided This report in general focuses on the
operating aspects of revenues and expenditures and does not address the status of capital projects
Finally, a preliminary revenue projections for FY95/96 is presented to the City Council for their deliberations
regarding the FY95/96 budget Additional details are available on computer printouts on a line -item basis, if council
should need them
Exhibit "A"
In the General Fund the revenue sources exceeding the average 7 month percentage of 58 -60% are, Business
License Taxes, Interest Earnings, Plan Check Fees, and Budding Safety Permits For Business License Taxes the
annual total is just about collected and is expected to end up at year -end at about 3% over the annual revenue
estimate Interest Earnings are also expected to exceed the annual budget estimate This is primarily due to the
conservative estimate in light of an earlier anticipated pay -out on the Hyperion lawsuit Plan Check Fees and
Building Permits reflect a healthy business activity level
The under performing revenues at seven months are Property Taxes, Utility Users Taxes, Franchise Taxes,
Transient Occupancy Taxes, and Motor Vehicle in Lieu Fees Property Taxes are forwarded by the County in two
major payments, the second payment is expected in April coinciding with the collection process The year end total
will be very close to the estimate Utility Users Taxes generally come in on a month -to -month basis and the seven
month total reflects only six month of revenues In addition a large sum payment ($150,000) is expected from
Chevron in March /April, this should result in reaching a 98 -100% of the estimated revenues Franchise Taxes are
due in March /April from the major utility companies and the budget estimates are expected to come in Transient
Occupancy Taxes reflect some decreases by the business community in traveling, and will require some watching
on a monthly basis if this situation further deteriorates, year -end estimates are expected to come in low by
approximately $75,000 Motor Vehicle in Lieu Fees reflect six month of collections and are expected to meet year-
end projections
All other Funds are either well within the budget parameters, or are difficult to project in terms of revenue streams
Funds that may require further scrutiny are the Home Sound Insulation Fund and the Golf Course Fund
Exhibit "B"
General Fund Expenditures for the first seven months total $14,232,824 or 51 5% of the approved budget This
is well below the 59% budget parameter for this period of time All operating Departments are operating at or below
the adopted budget level The only exception is the Non - Departmental Division, this is due to the one large
payment (budgeted) to the School District made in the early part of the fiscal year If this payment had been
prorated, then this division would also be in line with the budget None of the other funds are operating so as to
create a unusual situation
Exhibit "C"
Exhibit "C" is designed to reflect the summary of activities (Revenues & Expenditures) and how the new updated
information using the mid -year inputs would affect the year -end Unappropriated Fund Balances Please note the
Unappropriated General Fund Balance is projected to slightly increase at year end The increase will probably not
be as high as in FY93194, which resulted in an increase of Unappropriated Fund Balance of $1 2 million dollars
n � O F1 -001
Revenue Manual
The revenue manual has been compiled for the City Council to provide the Council with preliminary revenue
information, which the Council may use in their budget deliberations Besides providing preliminary FY95196
revenue information the revenue manual also includes revenues descriptions and sources, historical information
and trends, and projected five year future revenue estimates
ATTACHED SUPPORTING DOCUMENTS:
Exhibit "A" - Seven Months Revenues FY94195
Exhibit "B" - Seven Months Expenditures FY94/95
Exhibit "C" - Summary of Year -End Fund Balance
Revenue Manual
None
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget
Project/Account Balance: Date,
Account Number.
Project Phase:
Appropriation Required - Yes_ No_
Date:
SJV-�O' (lVT� — — 15 — YS—
Steve Klotzsche
REVIEWED BY: Date:
James W Morrison, City Manager
ACTION TAKEN:
n 2 t Fl -ooz
EXHIBIT "A"
SEVEN MONTH REVENUE REPORT FY94 -95
PROJECTED
YEAR -END
GENERALFUND I BUDGETED I 7TH MONTH I % STATUS*
BUSINESS LICENSE TAXES
9,365,882
9,338 476
99.7%
HIGH I +3%
PROPERTY TAXES
4,002,600
1,916,749
47.9%
ON TARGET
SALES TAXES
2,764,990
1,643 871
59.5%
HIGH /NORMAL
UTILITY USERS TAXES
4 078,148
1,826,763
44.8%
LOW / TIMELAG
FRANCHISE TAXES
2,135,344
114,812
5.4%
LOW /NORMAL
TRANSIENT OCCUPANCY
1,828,882
812,892
44.4%
LOW I NORMAL
INTEREST EARNINGS
1,150,000
1,093,348
95.1%
HIGH / NORMAL
MOTOR VEHICLE IN LIEU
540 600
269,761
49.9%
ON TARGET
PLAN CHECK FEES
600,000
509,845
85.0%
HIGH
BUILDING SAFETY PERMITS
580,000
463,957
80.0%
HIGH
WASTEWATER USER FEES
570P0
383,229 1
67.2% IHIGH
/ NORMAL
ALL OTHER REVENUES 1
2,004 453
1,302,073
65.0% IHIGH
TOTAL GENERAL FUND
29,620,899
19 675,776 1
66.4% ION
TARGET
TRAFFIC SAFETY FUND
52,800
26,358 1
49.9% ION
TARGET
GAS TAX FUND
265,963
122,453 1
46.0% ILOW
/ -3%
ASSET FORFEITURE FUND
596,000
'181,2251
30.4% ILOW
I OK
C. D. B. G. FUND
211,639
58,694 1
27.7% INORMAL
PROP "A" & "C' FUND
289,098
157,001
1 54.3%
ION TARGET
AIR POLLUTION FUND
18,1101
4,586
1 25.3%
ILOW
HOME SOUND INSUL. FUND
1 4,000,000
1 01
0.0%
ILOW
HYPERION MITIGATION FUND
1 182,1641
70,000
1 38.4%
ILOW
ASSM. DISTRICT #73 FUND
1 112,0001
50,512
451%
INORMAL
LIBRARY C.O.P. FUND
180,8681
106,8451
59.1%
NORMAL
CAPITAL IMPROV. FUND
2,000,000
2,000,000
1 100.0%
INORMAL
WATERWORKS FUND
10,753,164
6,184,1421
57.5%
ION TARGET
GOLF COURSE FUND
3,197,3731
1,168,5621
36.5%
ILOW
EQUIP. REPLACEMENT FUND
760,571
378,9801
49.8%
INORMAL
LIABILITY INSURANCE FUND
369,000
182,0001
49.3%
NORMAL
WORKERS COMP. FUND
657,000
307,120
467%
INORMAL
GRAND TOTAL
53,266,649
30,674,254
1 57.6%
ION TARGET
*Comments Discussed in Staff Report
F1 -003
EXHIBIT "B"
SEVEN MONTH EXPENDITURE REPORT FY94 -95
YEAR -END
BUDGETED 17TH MONTH I % d STATUS'
CITY COUNCIL
110,131
62,206
56.5%
ON TARGET
CITY TREASURER
123,324
64116
52.0%
LOW/ ON TARGET
CITY CLERK
117,710
66,514
56.5%
ON TARGET
CITY MANAGER
315,642
147,053
46.6%
LOW / ON TARGET
DISASTER PREPAREDNESS
42,684
11,322
26.5%
LOW/NORMAL
CITY ATTORNEY
664,622
244,914
36.9%
ON TARGET
HUMAN RESOURCES
341,274
196,683
57.3%
ON TARGET
ECONOMIC DEVELOPMENT
283,380
74,998
26.5%
LOW/NORMAL
FINANCE DEPARTMENT
924,482
538,652
58.3%
ON TARGET
NON- DEPARTMENT
1,613 842
1,060,108
65.7%
HIGH /NORMAL
POLICE DEPARTMENT
7,356 933
3,834 331
52.1%
ON TARGET
FIRE DEPARTMENT
6,024,966
31261,299
54.1%
ON TARGET
RECREATON AND PARKS
2,347,240
1,346,808
57.4%
ON TARGET
LIBRARY
1,252 862
666,747
53.2%
ON TARGET
PLANNING & BLDG SAFETY
1,381,475
771,680
55.9%
ON TARGET
PUBLIC WORKS
4,718 999
1,886 392
40.0%
LOW / NORMAL
TOTAL GENERAL FUND
27 619,566
14,232,824
51.5%
ON TARGET
TRAFFIC SAFETY FUND
52,800
18,023 1
34.1% ILOW
/ ON TARGET
ASSET FORFEITURE FUND
1 1,074,5501
275,436
1 25.6% 1
LOW / ON TARGET
C. D. B. G. FUND
1 206,087 1
70,469
1 34.2% ION
TARGET
PROP "V& "C" FUND 1 529,2831
128,952
1 24.4% ILOW
/ NORMAL
AIR POLLUTION FUND
22,8281
14,6801
64.3%
1 HIGH /ON TARGET
HOME SOUND INSUL. FUND
42000,000 1
52 687
1 1.3% ILOW
HYPERION MITIGATION FUND
176,300
100,985
1 57.3%
ION TARGET
ASSM. DISTRICT #73 FUND
1 101,3281
71,3681
70.4%
IHIGH / ON TARGET
LIBRARY C.O.P. FUND
1 171,7631
115,419
1 67.2%
1 HIGH /ON TARGET
WATERWORKS FUND
1 12,089,104
1 5,103,6781
42.2%
LOW / NORMAL
GOLF COURSE FUND
1 2,419,0751
1,307,5951
54.1%
INORMAL
EQUIP. REPLACEMENT FUND
1 1,975,8971
610,6371
30.9%
LOW / NORMAL
LIABILITY INSURANCE FUND
1 699,000
411,986
1 68.9%
ION TARGET
WORKERS COMP. FUND
528,251
1 241,7531
45.8%
1 LOW / NORMAL
GRAND TOTAL
51,665,832
1 22 756,491
1 44.0%
1 LOW/ NORMAL
Comments Discussed in Staff Report
` ' 1 023 Fl -004
EXHIBIT "C"
CITY OF EL SEGUNDO
SUMMARY BY FUNDS
FISCAL YEAR 1994/95
Estimated Adopted Revenues
Estimated
Adopted Expenditures Estimated
Fund
Fund
Funds
Fund
Description
Balance Transfers
Available
Operating Capital Transfers Balance
711/94 Revenues In
1994185
Appropriations Im r�ovements Out 6130195
General Fund
12,569 665 130,739,729 1
192,800
1 43,502,194
27,619 566 0 1 2,000 000 1:3,882,628
^ Q,5k v § 1 � '>
h o.• ,L. h<bk �>\ioi
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Sub -Funds
b\y. G., \ bY'R
`k;�'\` {l„ , �[ $.�i `V\t'
v` `3 012V
4 ��',� §::'2£,,\: 01 �'[Y3G:.V
'2104,012M, y jK1^r :W
,
0 2,080,000 0 5,344 728
Capital
Ca ital lm rovement CIP 5,424,728 0 2,000,000 7,424 728
iar,w 3'`.,.' SO':6.,f
` 23ay?`Is,'�`�'Lri,a
ro
E ul ment Re lacement 2,750,165 760 571 0 3,510 726
1,932,645 0 0 1,578,081
§\n1„St:Ln °O.L
` b,'J1JL:k�,L.iRµr�.S,iY,b vJObFJO h <^
h `, "ON w�G"w v<'0..IN1n:. 1,'i1ft.'iflLnkbQ.S,
Ozr. G,�b�bitn A.� \'h+TM,
699 0 0 134 881
Llabillti Insurance 464 881 369 000 0 833 8ta81
Q
3
h000
ht 'Q l F.�
\J,E, n[b b „n
Q
1 943,353
528,251 1 0 0 415,102
Workers Compensation 286,353 1 657,000 1 0
Sydv k b b,� p\•y `L}�i�','<? FM o Te
3 <<Y $bc S y, t ., �'b�Scim m J` n roY:,n ?i, ?h
<3. `z \k 77"'b
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k� nIV`r,`1° �`E:: L \,�� „> sJ
40 pi$b, C,k`. kL: bd,k�,h,rJ ,`v°
Emer enc Reserve
4,254,073 0 0 4,254,073
0 0 0 4,254,073
\ ;\`'F.w'.ybud'Q;QVy
w <S \:>`CSLSv uyt <:ibk La,L `.LRY ^[r °, �::k`., 3Y�^i,dh \SJ'v,5a
b\• \Zr`P�nbr :."at i1,b,li�d.3a §bt`nb30 v\\hZY
'r `i
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+ , ,. ,,,,n „
\°'C` 2.'Q„
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, ,, , , ,0 0. ,. „ ,
,'t,`�C ,Jiy\°�Qb
„ ,.. , „n, . ,S VJLd\M'<i> Mn, <.,TSLin •E
^>. \,. YO2S
Re Irs/Demoiitlon
1 34,464 1 01 01 34,464 1
0 1 0 1 0 1 34,464
C`v,` i \ .� J' b�k .l::h:`
(L\talG n <n`b :•"{ RY'd 1 Q)"Ch Fbt'� Th, V QY>�b°�Lbnz
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v ��lt,�unay£'bo�Q,lF §Qp$'\Y:Y.j§>M hv„ , :'1
` »)vC qt,.b L�J , \°i'`.°ib`,`1LJ.,, `:in, SO„
lY,• \vb,vV.e
`k \,.� ,\M<\ :k: v n\ ,
Dry Period 750,000 0 1 0 1 750,000 1
0 1 0 1 0 750,000
„£,k\di R.
,RTti�`,£uvk.`E.O: >:li;%3: k1 Z.,is�
L,k) 3PS.J.k�[i <4.i` °.�nELik'v<+,ti £ y 1L` `"d Q'`i, \LbA `L` A
:.n"k,k 111,bZ,o�
0 1 0 1 0 262,610
SickNacation Accrual 262,610 0 0 1 262,610 1
,1s
,�Wl
£a IR,
c Q
Total General Fund 126,796,929 32,526,300 1 2,192,800 61,518 029 1
30,779 462 2,080,000 2 000 000 26,656 567
'33 3t` \ Q� b` SSA ,> .C.ib1SV i`F S 'L;L L Lx \r k i`.z?•G , aLSJ ^h'zi,�b b b,b, o+j: *X� '\a}'<S:b
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F,k
Y .N,£<`ht?^ TLC`, a4,i:` kY °mnF,t.3" \LS,oygf`v`�b�b:[, B.d�JiC:`$:::• R`\ bCt1,' <[
V,.£Ld[C1, J`E KO`V�.°V,b; `i \MVf`J'ro \ \'2 .b\\Y` <$RL \k:3Sn w`
0 1 0 1 52,800 0
rafTic Safety 1 0
52,800 1 0
1 52,800 1
k"j�•. 'C\,t'eo'�$�`,tS'k n„�M �J'�y'k ,tt '\2"'k� <LSd• b:b a;>�?i,a:?S,S�b„tt,t "ttt, d,Z
a�R`bNk `3 ,,h ,b kY.
e:�,`w`d[r,oJ£::S °<° i:£E�N�iY,Md`i� \Ld� � �ih f
1`A,
J
:,rD
Gas Tax Fund 330,763 265,963 1 0
1 596,726
1 600 1 262,000 1 140,000 1 194,126
bL^S 0 <hYC C\i � Q ha,�Ck °.\Yn
i.:
sset Forfeiture 1 1,045,892 596,000 0
1,641 892 572,887 0 0 1,069 005
y
\, k °,y,Y:: bkL ?2Jt $tT.�
\k \baLki,MY`4 "a3 -a k
F:t`n ti'ab'£:PJ.,
r�k>N '1$AJJ,. nY. k°.�d,C:'i A<3 , ^.,
<' ��: nk ,i oL.'Q. ti�f bS,:N � \°1tYVyaR ioi
kgL:,§o,`'�.b "'
C D B G 28,100 1 108,588
1 01
136,696 1 03,044 0 01 33,652
YL "1 \ <+`k``, �X3 Ry"+kf \m':`L;t,\£ Z2.'..i v,,,n •,h:£ <a`yE��, ,kkk
"
•
`,6"\ z § m .,P,, ze CJ)q:tl;bm`",P: ),n n • : Sri <> -<isi,
< °
Transportation 290,628 1 165,098
1 0
1 455,727
1 235,954 1 0 0 219,773
Transportation 349,098 J24,000 1 0 1 473,098 01 0 1 0 1 473,098
d>..> b$ ?b
bYnr,C,n,n y`"�.C.YFk,b b,b },.J2✓bs�`(
it Pollution t iM o n 2k 4 0
39,514
0
22,82` 8
16,686
C , t0,
Sro%o y�1d8by,L1).�1,
1h ° ^
y Sk, C)
\•£0
\1,4
°
.°
w`�rReduc» ,^ U �
V0 k b, i s >,
Home Sound Insulation 1 41,692
1 0 0
0,
4,041,. 692
4 000, ,000 0 0
41
n ;i„
.,00 h„ J ?:
: t :3 5dv,L � 3y.
9$,,69d
N , C i"Psv
n0, v , a0
.:$4k e +
,2
, ,
H rlon Miti ation 1 76,300
1 182,164 1 0 1 258,464 1 176,300 1 0 0
82,164
R$'t
^k
TDA Article 3- SB821 1 321 1 5,800 0 6,121 01
0 1 0
1 6,121
\ ^.� kt°hi4k kv.: k\b< ,np .,,1n <.,`� SSJii£i:Yk`r v.d<J bki`ki `kk:Y
`:>
n'nN13.1
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3 ;fi>S✓„
ssm Dst #73 Fnd 220,553
1 112,000 1 0
1 332,553 1 101,328
1 0 1 01
231,225
SQ
\Hho.�.
k.k` ,:>d;'..,.R\i)°Rkuiol °, i`bJ.koylrvuC` ;"R °h° , \N Qk <2aLST,k�'` Q,: `d, :;.
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Libra Ex ansion C O.P. 1 460,860
1 180,868 1 01 641,728 1 171,763 0 1 0
1 469,965
,` ky Cb h
:
1C:�tt1.
MII 1z1 .%Nii,
Waterworks
4,327,145 1 10,611,063 1 0 1 14,938,208 1 10,633,261 1 01 01 4,304 947
:`32 .Y,` +L S \L,: `o RJk.. a:3YdSi °,�vC,w 4iiT<bik>. ° >°e
e,gdk
Golf Course
1 839,405 1 2,320,636
1 0
1 3,160,041
1 2,408,188 1 0 1 01
751853
�0\"` rOk`.i.`i`t$�Sl'<hbn,
N2 "'�
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`>.,n.`, 1`°<` yi),> JC3J<, bk \<SLYk1k3nJ<C[R,,,`),
^SiYd
i>QSv`SCJ\'t?,d`£\V[.yib)2bCy`S
n+: ,1.b<h`S,C
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Outside Services Trust
20 327 7 498 0
27,825 10,22 0 0
17,203
La.v, !i, bkbni'` N „,R��S�
` MMV do s:v ^, \IIE
Total All Funds 134,849,418 151.276,896 1 2,192,800 188,319,114 1 49,216,237 1 2,342,000 1 2,192,800 134,568,077
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031
DRAFT
Councilman Robbins questioned City Attorney Cremins whether he had a conflict of
interest, City Attorney Cremins responded there was none because there would be
minimal to no financial impact on We employer by this lease
MOVED by Councilman Robbins, SECONDED by Councilwoman Fnedkin to approve
amendment to Contract Number 2363, and to authorize the Mayor to execute same on
behalf of the City MOTION PASSED BY UNANIMOUS VOICE VOTE 510.
9 Donation of $2,500 from the Chevron Companies, Chevron USA, Inc, donation of $400
from Continental Development Corporation and donation of $300 from Northrop Grumman
Aircraft for refurbishment of the Teen Center
Councilman Robbins gave recognition to those companies and members of the Recreation
and Parks Commission who hailed to solicit those donations
Mayor Jacobson concurred stating that the City would definitely be sending letters, and
they had already done a lot on the teen center and it looked great
MOVED by Councilman Robbins, SECONDED by Councilwoman Fnedkin to accept
donations MOTION PASSED BY UNANIMOUS VOICE VOTE 510.
12 1) Adopt Plans and Specifications No PW 94 -13 for Maple Avenue Street
Improvements west of Hillcrest Street (estimated cost - $17,000 00).
2) Authorize Staff to advertise for bids
City Manager Morrison did not participate on this item due to possible conflict of interest
Councilman Robbins stated considering the recent storms the City has had significant
dollar amounts of damage which would require funding He questioned whether the City
wanted to repnontize its pneni+es -0r move forward with this item, Councilwoman Fnedkin
stated she had phone calls regarding this item from people who felt the cost was high and
wondered why staff could not do this at a later date at a lesser cost
Ed Schroder, Director of Public Works, stated this was being funded through gas tax
which could only be spent on work within the public right -of -way so the improvement in
the streets comes out of a fund that is set aside for these types of improvements as
opposed to general fund expenditures which compete with other expenditures through the
City PF815ently, staff peFfeFFns asphalt woFk but was not pFesently set up to do Generale
an WAR- that Is spe6alized.
MOVED by Councilman Switz; SECONDED by Councilman Robbins to adopt Plans and
Specifications, and to authorize staff to advertise for bids MOTION PASSED BY
UNANIMOUS VOICE VOTE 510.
F. NEW BUSINESS - CITY MANAGER
1 Extension of Douglas Street between Park Place and Alaska Avenue
Mayor Jacobson and Councilman Robbins did not participate on this item due to
potential conflict of interest
Bellur Devaral, City Engineer, presented a overview of the project with the City's
options Discussion followed
Mayor ProTem Weston and Councilwoman Fnedkin stated a desire to take no
action at this time which would give them the opportunity to review the options and
tour the area, Councilman Switz had no problem with deferring the item for two
weeks
Council consensus to take no action and defer the item until February 7, 1995.
(Mayor Jacobson and Councilman Robbins did not participate on this Item)
2 Report on the impact of recent storms in the City of El Segundo
5 City Council Meeting 042
January 17, 1995 - 7.00 p m.
i 'UII
Councilman Switz questioned whether he had a conflict of interest, City Attorney
Cremins responded this was an issue which fell into the public generally exception
because the pervasiveness of the effect on residents in the City and therefore his
participation was not a conflict of interest
Public Works Director Schroder presented an update report on the impact of the
recent storms, and stated staff was requesting a $300,000 appropriation to the
supplemental storm drain budget. Discussion followed
Gn--nr*lFngn R%y-b stated he was left with theimpFessieR the City was ROt pFepaFed
fGF this event they expeneneed, and questlened wheth9F staff had any
details that would make the City betteF PFSpaFed fGF anotheF StGnn
City Attorney Cremms stated being this was an item on information on the event
that occurred, and because of potential claims against the City related to this, he
felt they should lust keep on providing information on what the circumstances
were
City MaAageF MerriSGA stated they had preliffilAary thOUghtS Wh'Gh need to be
reviewed, evaluated, and wh!Gh would be a GOAsideFatign that may be presented
pmblem, and staff would like to refer A in the GIP nommittee for review and-
Staff to prepare a plan for future unexpected events, and the Capital Improvement
Program Advisory Committee to look at the problem flooding areas
MOVED by Councilwoman Friedkm; SECONDED by Councilman Robbins to
appropriate $300,000 from unappropriated funds to the Supplemental Storm Drain
budget MOTION PASSED BY UNANIMOUS VOICE VOTE 510.
RECESS at 9.05 p.m
RECONVENED at 9 15 p m
ROLL CALL All Councilmembers present
Mayor Jacobson asked the two individuals who had wanted to address the item
discussed prior to the recess to come to the podium to speak
Business Owner, Franklin and Sierra Street. and Mike Levine, Business Owner at
141 Sierra Street addressed concerns regarding the flood and storm drain
problems, and questioned what was being done by the City regarding the situation
City Manager Morrison responded there was presently $4 5 million dollars of City
funds budgeted for this, and the City was currently under negotiations with LA
County Flood Control District to have them take over the design and constructions
management of that project The design will take approximately one year and
construction approximately a year and a half, and they anticipate going through
this season and maybe one more before that drain being actually in operation
Approve the request for the El Segundo Police and Fire Departments to begin
development of a public safety communications center
Police Chief Gnmmond presented a report for development of a public safety
communications center.
6 City Council Meeting 043
January 17, 1995 - 7 00 p m
DRAFT
Mayor Jacobson suggested when staff returns in June, they have a workshop on
the findings and different paths to go; Chief Gnmmond stated staff would be
keeping the Council apprised of their developments all of the way through it
MOVED by Councilman Switz, SECONDED by Councilwoman Fnedkm to approve
the project in concept, agree to enter into a sole source design and development
agreement with the Aerospace Corporation at a cost not to exceed $90,000 00,
authorize staff to approach the City of Hermosa Beach regarding the proposal and
to authorize architectural design to remodel the existing police communications
center. Appoint Mayor Jacobson as Council designee to be involved with the
proposed project, and agendize a workshop in June 1995
Councilman Robbins called for discussion stating he preferred to delay the project
for two weeks it s a nnMmkment to spend millions of dallaFS, and would
allow them FAeFe time to review the onfOFFRation, and beGause it is a GemmitmeA
Mayor Jacobson called the question: MOTION PASSED BY UNANIMOUS VOICE
VOTE 5/0.
RECESS at 10.00 p m.
RECONVENED at 10 15 p m
ROLL CALL All Councilmembers present
G. NEW BUSINESS - CITY ATTORNEY NONE
H. NEW BUSINESS - CITY CLERK - NONE
NEW BUSINESS - CITY TREASURER
Discussion and possible action on the purchase of a notebook computer for the
City Treasurer's office, and request that Council appropriate approximately $2,200
for said equipment purchase
Susan Schofield, City Treasurer, presented a report requesting them to appropriate
approximately $2,200 for said computer equipment purchase.
stating that the OffiGe of the City T-reaSUFeF Is GhaFged %vith the investme I of the
deRved like this where you Gan then GaFFY GA SGFRe Of YGUF Fespensibilitles when
you are nei in City Hail
MOVED by Councilman Switz to approve Motion died due to lack of second
Discussion ensued amongst Councilmembers after which Councilman Switz asked
if there was a second to his motion Mayor Jacobson responded there was not
second.
.....
._ .-
..
-Ts ....- ....
_ ...._
.....
.....
Mayor Jacobson suggested when staff returns in June, they have a workshop on
the findings and different paths to go; Chief Gnmmond stated staff would be
keeping the Council apprised of their developments all of the way through it
MOVED by Councilman Switz, SECONDED by Councilwoman Fnedkm to approve
the project in concept, agree to enter into a sole source design and development
agreement with the Aerospace Corporation at a cost not to exceed $90,000 00,
authorize staff to approach the City of Hermosa Beach regarding the proposal and
to authorize architectural design to remodel the existing police communications
center. Appoint Mayor Jacobson as Council designee to be involved with the
proposed project, and agendize a workshop in June 1995
Councilman Robbins called for discussion stating he preferred to delay the project
for two weeks it s a nnMmkment to spend millions of dallaFS, and would
allow them FAeFe time to review the onfOFFRation, and beGause it is a GemmitmeA
Mayor Jacobson called the question: MOTION PASSED BY UNANIMOUS VOICE
VOTE 5/0.
RECESS at 10.00 p m.
RECONVENED at 10 15 p m
ROLL CALL All Councilmembers present
G. NEW BUSINESS - CITY ATTORNEY NONE
H. NEW BUSINESS - CITY CLERK - NONE
NEW BUSINESS - CITY TREASURER
Discussion and possible action on the purchase of a notebook computer for the
City Treasurer's office, and request that Council appropriate approximately $2,200
for said equipment purchase
Susan Schofield, City Treasurer, presented a report requesting them to appropriate
approximately $2,200 for said computer equipment purchase.
stating that the OffiGe of the City T-reaSUFeF Is GhaFged %vith the investme I of the
deRved like this where you Gan then GaFFY GA SGFRe Of YGUF Fespensibilitles when
you are nei in City Hail
MOVED by Councilman Switz to approve Motion died due to lack of second
Discussion ensued amongst Councilmembers after which Councilman Switz asked
if there was a second to his motion Mayor Jacobson responded there was not
second.
8 City Council Meeting 045
January 17, 1995 - 7 00 p m
._ .-
..
8 City Council Meeting 045
January 17, 1995 - 7 00 p m
DRAFT
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilwoman Friedkin
She was very happy to see standing room only here in the Council Chambers, and
was sorry about some of the reasons some were here, however, she hoped they
would continue to come back.
Councilman Robbins
Wished everyone a happy and prosperous New Year
the recent storm was a character building experience for the community, and
hoped those impacted will recover quickly.
Councilman Swttz
1. Presentation of alternative approaches regarding the residential sound
insulation program
Councilman Switz gave a slide presentation of alternative approaches
regarding the residential sound insulation program stating he, Mayor
Jacobson, and Harvey Holden met with Congresswoman Harman and
established a plan of action with her which he was not free to discuss the
details this evening but felt stood a good change in giving the City a
chance on getting back on the original plan working with the DOA without
easements Congresswoman Harman supports and wants to help the City
In the event this approach doesn't work, he felt they need to start talking
about some of those alternatives mentioned this evening.
Receive and file pending outcome of Congresswoman Harman meeting.
Mayor Pro Tern Weston
1 Discussion of base closures and potential impact on City of El Segundo
Mayor ProTem Weston announced a meeting tomorrow morning at 8 00 a m in
city hall where there will be discussions with individuals regarding the Air Force
Base retention He also commented on South Bay Cities Association Plan on
alternative fuel use, and asked to agendize this for a future date
Mayor Jacobson NONE
City Council Meeting 046
January 17, 1995 - 7.00 p m
DRAFT
PUBLIC COMMUNICATIONS -(Related to City Business Only - 5 minute limit)
Earme Bowdre. 627 W Acacia addressed the residential sound insulation program
MEMORIALS - NONE
CLOSED SESSION - NONE
ADJOURNMENT at 11.15 p m to January 19, 1995 at 7 00 p m
Lora Freeman,
Deputy City Clerk
10 City Council Meeting
January 17, 1995 - 7.00 p m.
047
MINUTES OF THE
ADJOURNED REGULAR MEETING OF THE
EL SEGUNDO CITY COUNCIL
February 7, 1995 - 5:00 P.M.
CALL TO ORDER Mayor Jacobson at 5 00 P M
PLEDGE OF ALLEGIANCE - Mayor ProTem Weston
ROLL CALL
Mayor Jacobson
- Present
Mayor ProTem Weston
- Present
Councilman Switz
- Present
Councilman Robbins
- Present arrived at 5 10 P M
Councilwoman Friedkm
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only) - 5 minute limit per person,
30 minute limit total)
No individuals addressed Council
CLOSED SESSION
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Sec 54950, et M) for the purposes of conferring with the
City's Real Property Negotiator, and/or conferring with the City Attorney on potential and/or
existing litigation, and/or discussing matters covered under Gov't Code section 54957
(Personnel), and/or conferring with the City's Labor Negotiators as follows
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code Section 54956 8)
None
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code Section
54956 9(a))
1 El Segundo v Stephen S Rocco d/b /a Big Brother et al, Case No YC 19865
2 El Segundo v Salvatore John Rocco, Jr, d/b /a Bitch Skateboards, Case No YC 19864
3 Summerfield tax litigation, Case No BC 106640
4 OMA v City of El Segundo, Case No BX 026465
5 Allison v City of El Segundo, Case No YCO21971
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code 54956 9(b) 6 potential cases (no
further public statement is required at this time), Initiation of litigation pursuant to Gov't Code
Section 54956 9(c) 4 matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code Section 54957) None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code Section 54957 6) Re
Management/Confidential employees - Jim Morrison, Negotiator
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
NONE
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit)
NONE
ADJOURNMENT at 6 55 P M
Cindy Mortesen, City Clerk
1
ZM , S.
i R -M -*q
MINUTES OF THE
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
FEBRUARY 70 1995 - 7:00 P.M.
CALL TO ORDER Mayor Jacobson at 7:00 P.M.
INVOCATION - Rev. Timothy Schepman, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE - Councilman Switz
PRESENTATIONS
1. Proclamation declaring the week of February 5 -11,
1995 as "Burn Awareness Week" in the City of
E1 Segundo and promoting burn awareness and
prevention all year long.
Fire Prevention Inspector James Carver received the proclamation from
Mayor Carl Jacobson
2. Proclamation declaring Monday, March 20,1995 as
Daffodil Day in the City of E1 Segundo and
recognizing the ability of the American Cancer
Society to help strike cancer out of millions of
people's lives each year.
Robert Swan from the American the American Cancer Society receive the
proclamation from Mayor ProTem Weston
ROLL CALL
Mayor Jacobson - Present
Mayor ProTem Weston - Present
Councilman Switz - Present
Councilman Robbins - Present
Councilwoman Friedkin - Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute
limit per person, 30 minute limit total)
Three (3) individuals addresses Council
1. Liz Garnholtz, spoke regarding the LAX sign.
2. Nancy Cobb, Chamber of Commerce President, spoke
regarding the installation of the new banners on
Sepulveda.
3 Terry Cerrito, 210 W. Acacia; spoke regarding
airport noise, and the LAX sign, also sound
installation. He requested the Council to uncover
the sign.
A. PROCEDURAL MOTIONS
1. Consideration of a motion to read all ordinances
and resolutions on this Agenda by title only.
MOVED by Councilman Robbins SECONDED by Councilwoman Friedkin to read
all ordinances and resolutions on this Agenda by title only. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS -
1. Public Hearing on the appeal of the Planning
Commission denial of Environmental Assessment EA-
349, and Conditional Use Permit CUP 94 -4 to allow
a potential Air Freight Forwarding Facility to
operate at an existing vacant warehouse /office
building located at 605 -607 N. Nash Street.
1
DRAFT
Mayor Jacobson and Councilman Robbins not - participating on this item.
Laurie Jester gave a brief staff report
Mayor ProTem Weston stated this is the time and place hereto fixed for
a public hearing on the appeal of the Planning Commission denial of
Environmental Assessment EA -349, and Conditional Use Permit CUP 94 -4
to allow a potential Air Freight Forwarding Facility to operate at an
existing vacant warehouse /office building located at 605 -607 N. Nash
Street. He asked if proper notice of the hearing was done in a timely
manner, and if any written communications had been received. Clerk
Mortesen, stated that publication was done by the Planning & Building
Safety Department and no written communications had been received by
the City Clerk's office regarding this matter.
Open the Public Hearing:
Jack Karp, 108 W. Walnut Street, Gardena; represented the applicant
who is appealing the denial. He explained his reasons for not agreeing
with the Planning Commission findings.
MOVED by Councilman Switz SECONDED by Councilwoman Friedkin to close
the Public Hearing MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0/2 NOT
PARTICIPATING: MAYOR JACOBSON AND COUNCILMAN ROBBINS
MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Weston to
sustain the action of the Planning Commission, and deny the appeal of
the CUP. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR
PROTEM WESTON AND COUNCILWOMAN FRIEDKIN. NOES: NONE. ABSTAIN:
COUNCILMAN SWITZ. NOT PARTICIPATING: MAYOR JACOBSON AND COUNCILMAN
ROBBINS 2/0/1/2
2. Public Meeting - Consideration of a Resolution to
increase fines and fees for services at the El
Segundo Public Library. Fiscal Impact: Estimated
increase in revenue of $7,000.
Mayor Jacobson stated this is the time and place hereto fixed for a
Public Meeting on Consideration of a Resolution to increase fines and
fees for services at the E1 Segundo Public Library. Fiscal Impact:
Estimated increase in revenue of $7,000. He asked if proper notice of
the Public Meeting was done in a timely manner and if any written
communications had been received. Clerk Mortesen stated that
publication was done by the City Clerk's office and no written
communications had been received regarding this matter.
Open Public Meeting:
No individuals addressed Council
MOVED by Councilman Robbins SECONDED by Councilwoman Friedkin to close
the public meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council consensus to schedule the public hearing for March 7, 1995
C.
BUSINESS
1. Reconsideration of
Examen, Inc.
Jim Morrison, City Manager,
Examen contract as requested by
gave a brief staff report.
MOVED by Councilman Robbins SECONDED by Mayor ProTem Weston to
approved the Examen contract No. 2380, as requested by Examen, Inc.
MOTION PASSED BY THE FOLLOWING VOICE VOTE; AYES: MAYOR JACOBSON, MAYOR
PROTEM WESTON, COUNCILWOMAN FRIEDKIN, AND COUNCILMAN ROBBINS. NOES:
NONE. ABSTAIN: COUNCILMAN SWITZ. 4/0/1
2
050
DRAFT
2. Extension of Douglas Street between Park Place and Alaska
Avenue.
Mayor Jacobson and Councilman Robbins not Participating on this item.
Jim Morrison, City Manager, gave a brief staff report.
MOVED by Councilman Switz SECONDED by Councilwoman Friedkin to
approve the extension of Douglas Street between Park Place and Alaska
Avenue: Appropriate $60,000 from unallocated developer traffic
mitigation fee contributions to fund the twenty percent (20 %) City's
matching contribution to the federal funds; Authorize staff to obtain
Caltrans approval to execute City -DeLeu Cather agreement in the amount
of $973,460 with the condition that only Phase I - Preliminary
Engineering be completed for the estimated cost of $279,846. MOTION
PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM WESTON,
COUNCILMAN SWITZ, AND COUNCILWOMAN FRIEDRIN. NOES: NONE. NOT -
PARTICIPATING: MAYOR JACOBSON, AND COUNCILMAN ROBBINS. 3/0/2
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
1. Presentation of proposed Park Vista 1995 Budget by the E1
Segundo Senior Citizen Housing Corporation. Fiscal Impact:
$436,416.
MOVED by Mayor ProTem Weston SECONDED by Councilwoman Friedkin to
approve the re- submittal of the 1995 Park Vista Budget by the E1
Segundo Senior Citizen Housing Corporation, and to insert the
statement that no Board member may be compensated for services they
provide to the Senior Housing Board, unless approved by the City
Council. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
2. Oral Report by Mr. Richard Fearn, Chairperson of the Capital
Improvement Program Advisory Committee (CIPAC).
Mr. Richard Fern gave a brief report.
Council received and filed the report.
3. Appointments to the Capital Improvements Program Advisory
Committee and the E1 Segundo Senior Citizen Housing
Corporation Board.
ANNOUNCED THE APPOINTMENT OF EUGENE GILLINGHAM TO THE CIP COMMITTEE
FOR A FULL 4 YEAR TERM EXPIRING 11/30/98; APPOINTED KATHY W. URBAN TO
THE SENIOR HOUSING BOARD FOR AN UNEXPIRED TERM EXPIRING 6/30/97
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion
and passed unanimously. If a call for discussion of an item is made,
the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 216695- 216804 on Demand Register Summary
Number 28 in total amount of $265,491.52
2. Warrant Numbers 216805 - 216991 on Demand Register Summary
Number 29 in total amount of $804,266.72 and Wire Transfers
in the amount of $849,732.07
3. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS
4. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS
5. Contract No. 2381, Installation of Landscaping and
Irrigation for the Hyperion Treatment Plant Landscape
Buffer, Specifications No. PW 94 -12 (contract amount - $
106,000.00).
3
051
6. Resolution No 3907 of the City Council of the City of E1
Segundo, California, authorizing the submittal of an
application to the California Integrated Waste Management
Board for a 1994 -95 Use Oil Recycling Block Grant.
7. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS
8. PULLED FOR DISCUSSION BY CITY MANAGER, JIM MORRISON
9. PULLED FOR
BY COUNCILMAN ROBBINS
MOVED by Councilwoman Friedkin SECONDED by Councilman Switz to approve
consent items Numbers 1, 2, 5, and 6 MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
3. City Council meeting minutes of January 9, 17, 19,
and 30, 1995.
MOVED by Councilman Robbins SECONDED by Councilman Switz to approve
the minutes as written for the meetings of January 9, 19, and 30, 1995
and to hold over the minutes of January 17, 1995. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
4. Resolution No 3906, of the City Council of the City of E1
Segundo, California, prohibiting parking of vehicles six (6)
feet or more in height on the north side of Sycamore Avenue,
one - hundred seventy (170) feet west of Sepulveda Boulevard.
City Attorney stated that Councilman Robbins has no conflict of
interest regarding this matter.
MOVED by Councilman Robbins SECONDED by Councilwoman Friedkin to
adopt Resolution No. 3906 prohibiting parking of vehicles six (6) feet
or more in height on the north side of Sycamore Avenue, one - hundred
seventy (170) feet west of Sepulveda Boulevard.MOTION PASSED BY
UNANIMOUS VOICE VOTE 5/0
7. Proposed Resolution, extending Workers Compensation benefits
to Police Reserve Officers and Explorers; uncompensated
members of City Commissions, Committees and Boards; and to
City Volunteers. Fiscal Impact: Proposal results in no
additional funding cost to the City. Future costs will be
on an actual basis and in recent years have been zero.
Councilman Robbins, Mayor ProTem Weston, and Councilwoman Friedkin
expressed their concerns with extending Workers Compensation to
volunteers, The further stated they would like to know all the
potential liabilities before approving the Resolution.
City Attorney Tim Cremins stated that it would be in the City's best
interest to cover these people with Workers Compensation because it
would limit the amount of any claim.
Council consensus to hold this item over for staff to provide more
information.
8. Results from closed bid process for acquisition of new
undercover Police car as budgeted in the Fiscal Year 1994-
1995 Asset Forfeiture Fund.
City Manager, Jim Morrison, requested this item be held over to adjust
it.
9. Request approval to solicit bids for 11
systems for the Police Department using
funds at a cost not to exceed $80,864.
Councilman Robbins requested this item be delayed
the Asset Forfeiture funds.
4
in -car video camera
Asset Forfeiture
as to not deplete
052
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Request to authorize Lieutenant David Cummings to attend the 181st Session of the FBI National Academy
from April 9 to June 23, 1995
RECOMMENDED COUNCIL ACTION:
Approve attendance
BRIEF SUMMARY:
It is proposed that the City of El Segundo send Lieutenant David Cumrrwngs to the 181st Session of the FBI
National Academy in Quanbco, Virginia
For over 55 years, the FBI has trained law enforcement officers from around the work) at their National Training
Academy in Virginia This intense 11 -week curriculum is primarily focused on police administrators to improve and
develop their leadership skills, as well as broaden their views and enhance their contacts throughout the country
Over the years, the El Segundo Police Department has sent 11 of its senior staff members to the FBI National
Academy Presently, Lieutenant Cumrrwngs has been invited to attend
It is recommended that the City permit Lieutenant Cummings to attend this training Transportation, meals and
lodging will be provided by the U S. Department of Justice.
Funding for required associated expenses totalling approximately $1,500 will be funded from the Department's
Training and Education Account, 6001100 - 3101223
ATTACHED SUPPORTING DOCUMENTS:
Letter of Invitation from FBI Director, Louis J. Fresh
FISCAL.
(Check one) Operating Budget:_ Capital Improv. Budget:
Amount Requested: -0-
ProjectlAccount Budget: 27.075
Project/Account Balance: 12.793 Date: 1/25195
Account Number: 001400- 3101 -6223
Project Phase:
054
�9
Office of the Director
Mr. Tiih Grimmond
Chief of Police
E1 Segundo, California 90245
U.S. Department of Justice
Federal Bureau of Investigation
Washmgfon D C 20535
January 24, 1995
Re: Lieutenant David Albert Cummings
Candidate, 181st Session, FBI National Academy
April 9 - June 23, 1995
Dear Chief Grimmond:
I am indeed pleased to extend an invitation to the
above -named candidate to attend the next session of the FBI
National Academy. We look forward to having him in attendance.
I would appreciate your informing me as soon as possible whether
this invitation is accepted.
Enclosed for review by you and your candidate is a
set of general instructions which reflects pertinent information
regarding the National Academy Program. Please insure that your
candidate has registered for his courses through your local FBI
representative.
carely you eV
Louis J. Fresh
Director
Enclosure
0 55
EL SEGUNDO CITY COUNCIL MEETING DATE: 2/21/95
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Adoption of City Equipment Replacement Criteria.
RECOMMENDED COUNCIL ACTION:
Adopt Equipment Replacement Criteria Program - Life -Cycle Costing
Approach.
BRIEF SUMMARY:
Identified as a goal in Public Works, 1994/95 budget is an update
of equipment replacement criteria prior to the purchase of vehicles
identified on the equipment replacement schedule. The current
vehicle replacement criteria was approved by the City Council on
November 7, 1989 (see attachment A).
The Equipment Maintenance Division staff has evaluated the various
replacement approaches and determined that Life -Cycle Costing
Approach best meets the needs of the City. Life -Cycle Costing has
been endorsed by the American Public Works Association and is being
widely utilized by other governmental agencies. The approach uses
an accumulation of all the costs associated with a piece of
equipment (purchase price, resale value and operation, and
maintenance costs) and identifies the optimal time for replacement
on a total cost curve.
continued on next page......
ATTACHED SUPPORTING DOCUMENTS:
Equipment Replacement Criteria Program - Life -Cycle
Costing Approach.
Criteria for Vehicle Replacement approved by City Council
November 7, 1989.
FISCAL IMPACT:
(Check one) Operating Budget:
Amount Requested:
Project /Account Budget:
Project /Account Balance:
Account Number:
Project Phase:
Appropriation Required:
_Capital Improvement Budget:
N/A
Date:
Yes No
Date:
James W. Morrison, City Manager
ACTION TAKEN: PW- CON.410
- 1 of 2 -
056
BRIEF SUMMARY: (continued)
The recommended policy is to use the Life -Cycle Costing Approach as
the basis of our evaluation and apply it to each piece of equipment
prior to the purchase of replacements. Based on the Equipment
Maintenance Division's experience, the following additional factors
have also been included as part of the replacement consideration:
1. The decision to replace a piece of equipment
will be based on actual costs associated with
operating and replacing that piece of
equipment.
2. vehicles with high early maintenance costs
will be evaluated on a year -to -year basis.
3. In general, non - emergency vehicles are assumed
to be in good economical condition during the
first 5 years or 50,000 miles.
4. Large and heavy equipment is analyzed after 10
years or 60,000 miles.
5. Police units are generally replaced every 2 -3
years or 60,000 - 80,000 miles.
6. Rescue units are generally replaced every 6 -7
year or 60,000 - 80,000 miles.
7. Emergency equipment and vehicles suitable for
use in other areas will be transferred to
other non - emergency divisions or departments.
The policy acknowledges that emergency vehicles require greater
scrutiny because the City cannot afford to have them out -of-
service.
Staff recommends Council adopt of the City Equipment Replacement
Criteria Program - Life -Cycle Costing Approach.
- 2 of 2 -
PW- CON.410 (2/13/95)
057
CITY OF EL SEGUNDO
EQUIPMENT MAINTENANCE DIVISION
CRITERIA FOR VEHICLE REPLACEMENT
APPROVED BY CITY COUNCIL NOVEMBER 71 1989
in establishing vehicle replacement criteria, the factors considered
were: Current staffing of the Equipment Maintenance Division, their
work load (fleet size) and the need of City forces to have safe,
reliable, and cost effective vehicles.
The following criteria is used to differentiate between vehicles which
are no longer suitable for service and vehicles that can be cost
effectively maintained for an additional year.
A. AGE: The age of a vehicle impacts reliability and
availability of replacement parts. As
technology changes, vehicles become obsolete.
Due to the City's close proximity to the
ocean, vehicles begin to rust and deteriorate
in four (4) to five (5) years.
B. MILEAGE: After 60,000 miles vehicles are evaluated
annually. Police patrol cars and Fire
Department paramedic ambulances are replaced
between 60,000 - 70,000 miles.
C. MAINTENANCE COSTS: vehicle costs that continually exceed the
average or show a consistent cost increase.
D. BODY CONDITION: Vehicles involved in accidents, cumulative
damage from years of operation, or an overall
deteriorated condition.
E.
CONDITION: vehicles that require major mechanical repairs.
F. OPERATOR
ACCEPTANCE: Vehicles not accepted by their operator are
continually written up for repairs which
elevates maintenance costs.
G. RESALE: To maximize the return on investment all light
duty trucks and cars, excluding specially
designed and built trucks and police cars,
will be replaced every five (5) years or
50,000 miles, which ever occurs first. At
this point maintenance costs start to
escalate, vehicles start to deteriorate and
manufacturer's warranties expire.
K. PURCHASING POLICY: All cars with the exception of police patrol
cars (which are specially built for police
work), will be purchased from a major car
Rental Agency (Rental Agencies absorb the
initial depreciation and sell their vehicles
at low Blue Book value with approximately
20,000 miles). All other vehicles and
equipment will be purchased new and unused.
Vehicle manufacturer's do not always offer the
City's preferred color (blue) . when this
occurs an alternate color will be selected.
067 -VEH REP 10119192
Attachment A 058
EQUIPMENT REPLACEMENT CRITERIA PROGRAM
LIFE -CYCLE COSTING APPROACH
The Equipment Maintenance Division is establishing a formal Equipment Replacement
Criteria Program in order to efficiently control the cost of equipment, uphold the integrity
of the City fleet and to better serve the community.
OBJECTIVE:
The objective of the Equipment Replacement Criteria Program is to identify the optimal
replacement time at which equipment is to be replaced as maintenance and associated
downtimes increase.
Research in replacement analysis has been geared toward identifying and analyzing models
which would determine optimal replacement for City vehicles. These models range from
simple spreadsheets to more complex analyses.
Most agencies replace vehicles and equipment based on the overall condition, age, and
odometer reading, or when operating costs exceed replacement costs. Since economic data
such as depreciation, inflation, and operating costs are frequently excluded and there is
considerable debate over which combination of variables determine the optimal replacement
point, the above replacement technique does not prove to be an effective methodology.
The Life -Cycle Costing Approach is a replacement analysis model which considers the total
cost of owning an asset by integrating economic factors which are associated with owning
and operating a vehicle or piece of equipment. The components of the Life -Cycle Cost
Approach include: purchase price, resale value, depreciation, maintenance and operation
cost, age of the equipment, miles or hours of operation, body condition, mechanical
condition and equipment usability. These components are used as the basis for analyzing
equipment and vehicle replacement.
During the life of a piece of equipment, the life -cycle component costs will vary. Some
components will increase, some will remain level, and others will decline. Together they
comprise the total life cost of the unit. It is this total cost stream that is relevant in
determining the unit's economic life.
The Life -Cycle Costing Approach uses an accumulation of component costs in developing
a total cost curve (see attachment A). There is a point in the unit's life where the annualized
total cost is a minimum. This is the optimum economic life point which resides at the
bottom of the cost curve. As total annualized costs increase, the economic cost curve
exhibits an upward trend, thus indicating that it is more costly to retain the equipment
lI
Equipment Replacement Program
Page 2
February 8, 1995
Each component cost has its own value and needs to be analyzed individually The
components are defined as follows:
*Purchase Price - Future cost of vehicle at anticipated time of purchase including
inflation.
*Resale Value - Value of the vehicle at the time of replacement.
*Maintenance &
Operations Costs - Yearly operation and maintenance costs over the life of the
vehicle.
*Age - The age of the equipment. Age may be misleading if
replacement parts are not readily available
*Mileage - The amount of miles on a vehicle. Mileage is a good
historical indicator on the condition of equipment as to
when costly repairs may occur.
*Mechanical
Condition - Relative condition of the vehicle in respect to anticipated major
repairs. Do maintenance costs exceed replacement costs9
*Usability - Does the equipment allow the operator to perform the function
in an efficient and effective manner?
Based on the Life -cycle Cost Approach and past experience, it is recommended that the
City's Equipment Replacement Program include the following:
1. Standard service vehicles be analyzed after 5 years or 50,000 miles and annually
thereafter, in order to determine if the vehicle maintenance costs are escalating.
During the first 5 years or 50,000 miles it is generally assumed that vehicles are in
good economical condition.
1.1
Equipment Replacement Program
Page 3
February 8, 1995
2. Large and heavy equipment is analyzed after 10 years or 60,000 miles and
annually thereafter.
3. Most units are replaced by age rather than miles. Past experience has
indicated that, based upon age, parts become obsolete, body condition tends
to wear and technology advances render the vehicle obsolete.
4. Emergency equipment such as fire rescue apparatus and police cars are
generally replaced accordingly:
- Police Units 2 -3 years, 60,000 - 80,000 miles
- Rescue Units 6 -7 years, 60,000 - 80,000 miles
5. Emergency vehicles tend to be replaced more frequently than non - emergency
vehicles because of the constant demand on the equipment and the high
priority needs of the vehicles. The City cannot afford to have emergency
apparatus out of service.
6. When emergency equipment and vehicles are removed from service they are,
where appropriate, transferred to other non - emergency divisions
Vehicles are replaced or retrofitted based upon Federal and State regulations
and to comply with alternative fuel regulations and clean air laws.
The above replacement recommendations are guidelines. If a piece of equipment or vehicle
continuously incurs excessive maintenance costs early on, the City may decided to replace
it ahead of schedule and override the above recommendations. A vehicle or piece of
equipment may be held past the recommended replacement period if the anticipated
maintenance costs are minimal, and mileage is low.
All equipment needing replacement will be evaluated utilizing the Life -Cycle Cost Approach
through the Equipment Maintenance Division. All new Equipment will be approved through
the Equipment Maintenance Division in order to ensure standardization of all vehicles and
City equipment.
061
Equipment Replacement Program
Page 4
February 8, 1995
The American Public Works Association endorses the Life -Cycle Costing Approach as the
preferred methodology for equipment replacement analysis. The City of El Segundo
Equipment Maintenance Division has determined that the Life -Cycle Costing Approach is
the best basis for the operation of their equipment replacement criteria program in order
to best serve the interest of the City in containing costs and maintaining the reliability of
their motor vehicle fleet.
It is recommended that the City Council adopt the Life -Cycle Costing Equipment
Replacement Criteria Program.
FILE.A WEn- REPL.CRI 2(09/95
062
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EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
Results from closed bid process for acquisition of two (2) new undercover police cars as budgeted in the Fiscal
Year 1994 -1995 Asset Forfeiture Fund, and as approved by City Council at the September 20, 1994 Council
meeting to reassign one police officer with an undercover vehicle to the U S Customs Agency
City Council accept lowest bid from Simpson Buick Oldsmobile for $20,726 63 Per Vehicle for a total cost of
$41,45326
BRIEF SUMMARY:
City Council at their Sept 20th Council meeting approved the reassignment of one police officer and one new
undercover vehicle to the U S Customs agency as an Asset Forfeiture Officer This arrangement will be funded
by an increased share of the seizures made by the program
In addition, the FY94 -95 budget for the Asset Forfeiture Fund has in it the approval for the replacement of one
existing undercover Asset Forfeiture Vehicle, if the replacement criteria has been met The replacement criteria
has recently been updated and the old vehicle meets these replacement criteria primarily in the areas of high
mileage (80,000 +) and the absence of safety equipment (air bag), thus the need to replace this vehicle
Attached to this staff report is the analysis of the old vehicle in relationship to the proposed replacement criteria
The old vehicle will be reassigned to an administrative function that does not require the same operating
requirements The fleet of administrative vehicles is not expected to be increased due to the disposal of one of
the oldest and worst condition vehicle's within the City's non - safety vehicle fleet
Six bids were solicited from appropriate vendors, the responses from the vendors were as follows
Vendor Name
& Address
Price
1 Good Buick-GMC Truck, Inc
900 W Anaheim Street, Wilmington
$22,60800
2 Bay Buick/GMC Trucks
18800 Hawthorne Blvd, Torrance
$20,91988
3 Simpson Buick Oldsmobile
8400 E Firestone Blvd Downey
$20,72663
4 Buick Mart
18800 S Studebaker Rd , Cerritos
No Response
5 Boulevard Buick
1881 N Long Beach BI , Long Beach
No Response
6 Bill Murphy Buick Inc
9099 Washington BI , Culver City
No Response
ATTACHED SUPPORTING DOCUMENTS:
1 Specifications sheet provided to the appropriate vendors
2 Replacement Analysis Using Proposed Replacement Criteria - Public Works Equipment Division
Budgeted
(Check one) Operating Budget: X Capital Improv. Budget:
Amount Requested: $41.453.26
Account Number. 109 -400- 3105 -8105
Appropriation Required - Yes_ No X
Date:
Steve
James W. Vdrnson, City
MM
F2 -001
BID NO. Cj 5
SPECIFICATIONS FOR
ONE (1) BUICK REGAL GRAND SPORT
FOUR-DOOR SEDAN
The following are minimum requirements The vehicle bid must possess all liked
equipment. The vehicle will he new and unused and have the factory warranty
REQUIRED EQUIPMENT,
Air Bags. Driver and Passenger (Dual Air Bags)
Power Disc Brakes with ABS
Automatic Transmission
High Output Engine (3800 SFI V6)
Reclining Seats
Air Conditioning
Power Windows, Door Locks, and Trunk Release
The & Wheels: P225/60R16 Stecl- Bclted "All Scason" Radiuls with
16" Aluminum Wheels
'95 Shop Manual
Heavy Duty Suspension
Electric Rear Window Defroster -
Power Steering
Cruise Control
Remote Control Mirrors
Tilt Steering Wheel
Tinted Glass
AM /FM Stereo Cassette Radio
Color: � Exterior- Adriatic Blue Met.
Interior: Blue
SPECS, Iiuwl. Regal / 95
A
065
F2 -002
UNIT 4392 EVALUATION SHEET
ORIGINAL PURCHASE PRICE: $13,124.00
HISTORY OF MAINTENANCE & OPERATION COST:
USE COST (MAINTENANCE PLUS OPERATION COST)
1990
$
315.01
$183.04
1991
$
1510.36
$510.52
1992
$
1936.26
$549.21
1993
$
1974.63
$674.64
1994
$
3722.09
$313.78
(Projected)
1995
$
3890.20
$520.00
1996
$
4000.00
$530.00
YEAR: 1990
MILEAGE: 83,300
MECHANICAL CONDITION:
The transmission on this unit has been overhauled 3 times in
the last 4 years at a price of $1,400 each time. It is
anticipated that continous heavy use will require yearly
transmission overhauls. The condition of the engine is fair
condition given severe use. Additional engine repair is
anticipated if severe use is continued.
USABILITY:
All emergency vehicles are equipped with the following items -
anti lock four -wheel disc brakes, drivers and /or passenger
side air bag, high output engine, and 16 inch tires. Unit
14392 has none of the above equipment. This makes the vehicle
unacceptable in high speed, emergency use.
e:umt4392.ev1
Wj
F2 -003
DATE 2/13/95
YEAR
1990
1991
1992
1993 1994
1995
1996
YEAR NUMBER
1
2
3
4 5
6
7
PURCHASE PRICE
$13,124
$13,911
$14,746
$15,631 $16,569
$17,563
$18,617
INFLATION FACTOR
0
787
1,622
2,507
3,445
4,439
5,493
RESALE VALUE
9,187
7,874
6,562
5,250
3,937
2,625
1,312
DEPRECIATION
3,937
5,250
6,362
7,874
9,187
10,499
11,812
MAINTENANCE
315
1,510
1,936
1,974
3,722
3,890
4,000
OPERATIONS
183
510
549
674
313
520
530
USE COST
498
2,020
2,485
2,649
4,035
4,410
4,530
CUMULATIVE USE COST
498
2,518
5,004
7,653
11,689
16,099
20,629
TOTAL COST -LIFE
4,435
7,768
11,566
15,527
20,876
26,598
32,441
OPTIMUM ECONOMIC
REPLACEMENT
$4,435
$3,884
$3,882
$4,175
$4,433
$4,635
OPTIMUM ECONOMIC REPLACEMENT YEAR
067
F2 -004
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: New Business City Manager
Proposed authorization for Director of Finance Steve Klotzsche, Environmental Safety Coordinator Steve
Tsumura, and Disaster Preparedness Coordinator Mary Klemundt to act on behalf of the City when dealing with
the State Office of Emergency Services (O E S )
1 Approve the named employees as authorized agents to act on behalf of the City
2 Read Resolution by title only
3 Adopt Resolution
BRIEF SUMMARY:
The State Office of Emergency Services (O E S ) requires that local government applying for disaster assistance
from FEMA and OES must designate authorized agents to represent them in the process
Adopting this Resolution satisfies that requirement and will allow the City of El Segundo to submit request for
reimbursement to FEMA and OES in a timely manner for the January flood disaster expenditures estimated in
the $300,000 and higher range
ATTACHED SUPPORTING DOCUMENTS:
Sample OES Resolution
FISCAL IMPACT: $300,000 in Reimbursements
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance: Date:
Account Number.
Project Phase:
Appropriation Required - Yes_ No_
Date:
Steve Klotzsche/�
zfi-95
James W 1Glaf Voon, City Me
068 F3 -001
aLd le U, 'd ... unlld ulsasier NUMDer 1u44
OFFICE OF Federal PA Number
EMERGENCY SERVICES State Application Number
DESIGNATION OF
APPLICANT'S AGENT RESOLUTION
BE IT RESOLVED BY THE City Council OF THE City of El Segundo
IEdnd of oitmots or Qo mpq bodvl me,r,, of Org,nosodnl
THAT Steven Klotzsche Director of Finance
IN,rn, of D@SVnWW Agntl (TIM)
OR
Steven Tsumura I Environmental Safety Coordinator
If/arrr, of Dow9murd A".0 rrw
OR
Mary Ann Klemundt Disaster Services Coordinator
flfd , of Opgmud A".0
(TM,)
is hereby authorized to execute for and In behalf of the City of El Segundo a public entity
rrw Orei�iVri$
established under the laws of the State of California, this application and to file it in the Office of Emergency Services
for the purpose of obtaining certain federal financial assistance under P.L 93 -288 as amended by the Robert T Staffor
Disaster Relief and, Emergency Assistance Act of 1988, and /or state financial assistance under the Natural Disastl
Assistance Act for Flood Damages , which occurred in Jan /Feb of 1995
IFF, Flood EaDlpu,kk VC) IM0n11 MrM1 IV,nI
THAT the City of El Segundo a public entity established under the laws of the State of
rams,
California, hereby authorizes its agent to provide to the State Office of emergency services for all matters pertaining f
such state disaster assistance the assurances and agreements required.
Passed and approved this 2atr day of February 19 95
(N ,nd Trrl, at Aporov,lg bond or Caned M~)
Carl Jacobson, Mayor
1 , arra Ttll, of Approving 000m n Counod ApmC,d
Ils,rrr, ml TO of Approve" 0e,to a Coy M,rrWnl
CERTIFICATION
I, Cindy Mortesen ; duly appointed and City Clerk of
INan,l (TN* of CWk a CWWVFrg O"")
The City of El Segundo do hereby certify that the above is a true and correct copy v
0brfo of O.E,rr0,wn1
a resolution passed and approved by the City Council of the
IEend of Dlnaors a G,v,tfang bo01`1
City of El Segundo on the 21st day of February 19 99
Itlt� of oryrYwgN (D,uI IM0, M) IYWI
Date,
ICWk or CauWVq OOKAII
1lYgnatunl
OES Form 130 IMv EIDN DAM Fain —
- a
p
F3 -002
hlrn Mae y J Cluucr
615E Holly Ave Apt 316
El Segundo, CA 90245-4097
1995 FEB 13 9'
f,.sef.- ,- c.(.Yi
/ �— ,�. N � L�Tii /f LYK�K YL��- / ✓,eE,•_�/�J1�J
/yaLCl`.rW.�.scL.u�fo � L� ��%�(_t h �(� �C.[— tea /L�' ✓� %i C.L�cs"� -y
070
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: NEW BUSINESS - MAYOR
Discussion regarding retention of the Los Angeles Air Force Base in El Segundo, California
RECOMMENDED COUNCIL ACTION:
Discussion, adoption of resolution supporting retention of the Los Angeles Air Force Base, and other possible
action
BRIEF SUMMARY:
In response to the possibility that the Los Angeles Air Force Base may be closed as a result of the 1995 Base
Realignment And Closure Commission recommendations, the South Bay Association of Chambers of
Commerce in con /unction with the Los Angeles Area Chambers of Commerce recently developed the attached
resolution The City of El Segundo along with all South Bay cities has been asked to adopt the resolution at the
earliest possible date in an effort to support retention of the base
1 Resolution
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget:
Amount Requested: -0-
Project/Account Budget:
Project/Account Balance: Date:
Account Number.
Project Phase:
Appropriation Required - Yes_ No_
IN
ORI ATED: Date: 02/14/95
Carl Jacobson, Mayor
REVIEWED BY: Date: 02/14195
James W Morrison, City Manager
ACTION TAKEN:
071
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
El SEGUNDO, CALIFORNIA URGING SUPPORT FOR
RETENTION OF SPACE AND MISSILE SYSTEMS CENTER
AT LOS ANGELES AIR FORCE BASE, CALIFORNIA AND
RETAINING THE LOS ANGELES AIR FORCE BASE AS AN
ACTIVE AIR FORCE INSTALLATION.
WHEREAS, Congress passed the Defense Base Closure and Realignment Act of
1990 establishing Base Closure and Realignment.Commissions in 1991, 1993, and
1995, "to provide a fair process that will result in the timely closure and realignment
of military installations inside the United States;" and
WHEREAS, the fourth and final round of base closures and realignment is
currently being addressed by the Department of Defense, and the Los Angeles Air
Force Base is being considered, along with all other military installations, for closure
or realignment during this final round; and
WHEREAS, the Los Angeles Air Force Base houses the Space and Missile
Systems Center of the Air Force Materiel Command and the Aerospace Corporation,
a non - profit corporation, which is a designated federally- funded research and
development center, and
WHEREAS, the Space and Missile Systems Center continues to, and will for the
foreseeable future, conduct research, development, and acquisition for military space
systems; and
WHEREAS, the Aerospace Corporation is under annual contract with the Space
and Missile Systems Center to provide architecture and engineering services in support
of military space systems; and
WHEREAS, the annual contracting by the Space and Missile Systems Center
within a 100 -mile radius was $5.2 billion in 1994, exceeding the entire motion picture
industry revenue in all of the United States; and
WHEREAS, one of every eight jobs could be lost from the South Bay economy
if the Space and Missile Systems Center and the Aerospace Corporation were to be
relocated and Los Angeles Air Force Base were to be closed; and
WHEREAS, the Governor of the State of California directed the Governor's
Office of Planning and Research to coordinate the State effort to assist local
communities in developing strategies to protect California's military bases from further
closures, and
WHEREAS, if the Los Angeles Air Force Base is identified by the Department
of Defense for realignment or closure action, the Military Affairs Committee of the
South Bay Association of Chambers of Commerce will mount a grass roots effort in
conjunction with the Governor's Office of Planning and Research and the Los Angeles
Area Chamber of Commerce to ensure the military value of the Los Angeles Air Force
Base is recognized by the 1995 Base Realignment and Closure Commission; and
WHEREAS, to be successful in convincing the commission to keep Los Angeles
Air Force Base in El Segundo, the grass roots effort must include active participation
from the City of El Segundo, including public testimony during all Commission
hearings, if the base appears on the 1995 list.
Jm R -BRAG 217 1
07Z
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, DOES
HEREBY RESOLVE, AS FOLLOWS.
SECTION 1. The City Council of the City of El Segundo supports the South
Bay Association and Los Angeles Area of Chambers of Commerce grass Roots
campaign to retain Los Angeles Air Force Base and urges other South Bay cities to
adopt similar resolutions to retain the Base, a vital element of the security of the
United States and an essential contributor to the economic well being of the South
Bay.
SECTION 2. That a copy of this resolution be forwarded to each of the federal,
state and county elected officials representing the South Bay Area.
PASSED, APPROVED and ADOPTED this day of February, 1995.
ATTEST:
By:
City Clerk
(SEAL)
APPROVED AS TO FORM:
By' P
City Atto y
jm R -WC 111
Mayor of the City of El Segundo,
California
N
073