1995 DEC 19 CC PACKET-2EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Second reading and adoption of an Ordinance of the City of El Segundo, California, deleting section 5 08 018, Chapter 5 08, Title
5 of the El Segundo Municipal Code relating to the Consumer Price Index, amending Section 5 08 019, Chapter 5 08, Title 5 of
the El Segundo Municipal Code to include a 10% reduction and an additional 5% reduction of the remainder of all business
license taxes, and amending Sections 5 08 020 (a) , 5 08 195 (a) and (b) of Chapter 5 08, Title 5 of the El Segundo Municipal
Code increasing the number of employees covered by the basic license fee from 5 employees to 10 employees The fiscal impact
of this item, is an estimated $616,000 reduction of General fund revenues
RECOMMENDED COUNCIL ACTION:
1 Discussion
2 A second reading of Ordinance 1241 by title only, and
3 By motion, adopt Ordinance
INTRODUCTION AND BACKGROUND
At the December 5, 1995 City Council Meeting, the City Council introduced Ordinance 1241 amending Title 5 of the El Segundo
Municipal Code The attached Ordinance 1241 is now being presented for a second reading and adoption
DISCUSSION:
At the June 20, 1995 City Council budget meeting, the City Council expressed their desire to further enhance the Business
Attraction and Retention Program by making vanous adjustments to the Business License Code Several options were discussed
and instruction was given to staff to adjust the numbet of employees covered by the basic Business License fee from the first five
(5) employees, to the first ten (10) employees Staff was also duected to compute an additional across the board cut of 5 %, while
at the same time making permanent the 10% rate reduction appioved in the prior year Finally, in keeping with the City Council's
policy of removing automatic fee escalators, the Consumer Price Indexing escalator clause was to be eliminated in its entirety,
effective January 1, 1994
The $616,000 Business License Fee reductions were arrived at in the following manner All business license renewals made in
the 1994 -95 fiscal year were reviewed for the number of employees i eported All businesses reporting a wet k force of greater
than five (5) employees were tallied up by the numbei of employees in excess of five (5) and no greater than ten (10) This figure
totaled 1,268 employees citywide This figure multiplied by the additional employee license rate of $118 totalled $149,624 and
has been rounded to $150,000 The additional five percent (5 %) reduction was calculated by multiplying the estimated 1995 -96
Business License revenue of $ 9,326,250 by five percent (5 %) That figure equals $ 466,312 and has been rounded to $ 466,000
(Please note that the estimated 1995 -96 Business License fee revenue figure of $ 9,326,250 already incorporated the City
Council's desire to continue the pi for fiscal year's 10% rate reduction ) The sum of $ 150,000 and $ 466, 000 equals $ 616,000
ATTACHED SUPPORTING DOCUMENTS:
Proposed Oi durance
FISCAL IMPACT: Reduction of $616,000 in General Fund revenues
(Check one) Operating Budget: I Capital Improv. Budget:
Amount Requested:
Account Number: 001 - 300 - 0000 -3301 through -3307
Appropriation Required -Yes —No .�
ORIGIY TED BY. Date:
eaCt�z a<%,iz 2 �/� /99"5�
Susan B. Merrill, Interim Director of Finance
REVIEWED BY.- Date:
James W. Morrison, City Manager
ACTION TAKEN.-
0 103
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r• -,1 -61VJ1 ce)Z�wzs
AN ORDINANCE OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DELETING SECTION 5.08.018, CHAPTER
5.08, TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE
RELATING TO THE CONSUMER PRICE INDEX; AMENDING
SECTION 5.08.0191 CHAPTER 5.08, TITLE 5 OF THE
EL SEGUNDO MUNICIPAL CODE TO INCLUDE A 10%
REDUCTION AND AN ADDITIONAL S% REDUCTION OF
THE REMAINDER OF ALL BUSINESS LICENSE TAXES;
AND AMENDING SECTIONS S.08.020(a), 5.08.19S(a)
and (b) AND 5.08.220(a) and (b) OF CHAPTER
5.08, TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE
INCREASING THE NUMBER OF EMPLOYEES COVERED BY
THE BASIC BUSINESS LICENSE FEE FROM 5
EMPLOYEES TO 10 EMPLOYEES.
WHEREAS, the City Council desires to support business
attraction and retention within the City by creating business
incentives within the E1 Segundo Municipal Code; and
WHEREAS, eliminating the annual automatic Consumer Price Index
increase in business licenses will be one such incentive for
businesses; and
WHEREAS, a ten percent (10 %) reduction in the business license
taxes and an additional five percent (5 %) reduction in the
remainder of such taxes imposed on businesses will be an incentive
to retaining and attracting businesses in the City; and
WHEREAS, an additional $616,000 reduction in business license
taxes imposed on businesses will be an incentive to retaining and
attracting businesses in the City.
WHEREAS, the additional $616,000 reduction in business license
taxes can be distributed to all businesses renewing or applying for
a business license on January let, 1996 by increasing the number of
employees exempt from the tax to ten (10) employees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Section 5.08.018, Chapter 5.08 of Title 5 of the
E1 Segundo Municipal Code relating to indexing of business license
taxes is hereby deleted in its entirety, effective January 1, 1994.
SECTION 2. Section 5.08.019 is hereby amended to read as
follows:
"Section 5.08.019. Notwithstanding any other provision
of Title 5 of the E1 Segundo Municipal Code, the amount
of a business license tax imposed on any business by the
said Title 5 of the E1 Segundo Municipal Code, commencing
on January 1, 1996 shall be reduced by ten percent (10 %)
and the remainder of such tax shall be reduced by an
additional five percent (5 %)."
SECTION 3. Section 5.08.020 (a) is hereby amended to read as
follows:
"(a) A basic fee of one hundred and three dollars ($103) per
year, which shall cover the first ten (10) employees and
one hundred twenty seven dollars ($127) per year for each
employee in excess of ten employees."
-I-
0 104
F r a-
SECTION 4. Section 5.08.195 (a) is hereby amended to read as
follows:
"(a) A basic fee of one hundred and three dollars ($103) per
year which shall cover the first ten (10) employees;"
SECTION 5. Section 5.08.195 (b) is hereby amended to read as
follows:
"(b) One - hundred twenty -seven dollars ($127) per year for each
employee in excess of ten (10) employees;"
SECTION 6. Section 5.08.220 (a) is hereby amended to read as
follows:
"(a) A basic fee of one hundred and three dollars ($103) per
year which shall cover the first ten (10) employees;"
SECTION 7. Section 5.08.220 (b) is hereby amended to read as
follows:
"(b) One - hundred twenty -seven ($127) per year for each
employee in excess of ten (10) employees;"
SECTION 8 Severability. If any section, subsection,
subdivision, paragraph, sentence, clause, or phrase of this
ordinance is for any reason held to be invalid or unconstitutional
by a decision of any court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of the
ordinance or any part thereof. The E1 Segundo City Council hereby
declares that it would have passed each and every section
subsection, subdivision, paragraph, sentence, clause, or phrase,
irrespective of the fact that any one or more sections,
subsections, subdivisions, paragraphs, sentences, clauses, or
phrases be declared invalid or unconstitutional.
SECTION 9. This ordinance being an ordinance relating to
taxes for usual and current expenses of the City shall become
effective immediately upon adoption.
SECTION 10. The City Clerk shall certify to the passage and
adoption of this ordinance; shall cause the same to be entered in
the book of original ordinances of said City; shall make a notice
of the passage and adoption thereof in the records of the meeting
at which the same is passed and adopted; and shall within 15 days
after the passage or adoption thereof cause the same to be
published or posted in accordance with the law.
PASSEDs APPROVED, AND ADOPTED ON THIS 19TH OF DECEMBER 1995.
Carl Jacobson, Mayor
City of E1 Segundo, California
ATTESTED:
Cindy Mortesen,
City Clerk (SEAL)
APPROVED AS TO FORM:
Leland C. Aolley, U
City Attorney
uv�md .N�rx \Mr.�\M -4� m -2
0 105
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BURIM, WILLrAMS & SORENSEN
QFFI-Cz MEMQ$81IQFM
TO: Jim Morrison, City Manager CC: Lee Dolley
FROM: Robert Messinger FILE NO. 00111 -531
DATE: December 11, 1995
RE: Clarification of Tax Reduction Ordinance
We have drafted language, set forth below, to be included in
a memorandum explaining the change to the tax reduction ordinance
introduced at the City Council's last meeting.
"A clarifying phrase has been included in the
ordinance introduced at your meeting of December 5,
1995, eliminating the indexing of the tax rate;
providing for a 10% reduction and an additional 5%
reduction of the remainder of all business license
taxes; and increasing the number of employees covered
by the basic license fee from 5 employees to 10
employees. The clarification occurs in Section 1 of
the Ordinance, which reads as follows:
Section 1. Section 5.08.018, Chapter 5.08 of
Title 5 of the E1 Segundo Municipal Code
relating to indexing of business license
taxes is hereby deleted in its entirety
Affective January 1. 1994.
The clarification is indicated in the paragraph set
forth above with underlining. The date of January 1,
1994, relates to the date after which indexing was no
longer applied to the Business License Tax. This minor
change will facilitate a better understanding in the
future of what occurred previously with respect to the
Business License Tax."
We will have the revised
discussed on Friday completed
Please call me if you have any
further service.
I.AX2 143614.2
]m c \fc to \143614 2
copies of the materials we
by Wednesday, December 12, 1995.
questions or if I may be of
AN ORDINANCE OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DELETING SECTIaNS .08.018, CHAPTER
5.08, TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE
RELATING TO THE CONSUbMR PRICE INDEX; AMENDING
SECTICN 5.08.019, CHAPTER 5.08, TITLE 5 OF THE
EL SEGUNDO MUNICIPAL CODE TO INCLUDE A 10%
REV=ION AND AN ADDITIONAL 5% REDUCTION OF
THE REMAINDER OF ALL BUSINESS LICENSE TAKES;
AND AMENDING SECTIONS 5.08.020(a), 5.08.195(a)
and (b) AND 5.08.220(a) and (b) OF CHAPTER
5.08, TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE
INCREASING THE NUMBER OF EMPLOYEES COVERED BY
THE BASIC BUSINESS LICENSE FEE FROM 5
EMPLOYEES TO 10 EMPLOYEES.
WHEREAS, the City Council desires to support business
attraction and retention within the City by creating business
incentives within the E1 Segundo Municipal Code; and
WHEREAS, eliminating the annual automatic Consumer Price Index
increase in business licenses will be one such incentive for
businesses; and
WHEREAS, a ten percent (106) reduction in the business license
taxes and an additional five percent (5°6) reduction in the
remainder of such taxes imposed on businesses will be an incentive
to retaining and attracting businesses in the City; and
WHEREAS, an additional $616,000 reduction in business license
taxes imposed on businesses will be an incentive to retaining and
attracting businesses in the City.
WHEREAS, the additional $616,000 reduction in business license
taxes can be distributed to all businesses renewing or applying for
a business license on January 1st, 1996 by increasing the number of
employees exempt from the tax to ten (10 employees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
DOES HEREBY ORDAIN AS FOLLOWS:
.SECTI 1. Section 5.08.018, Chapter 5.08 of Title 5 of the
E1 Segundo Municipal Code relating to indexing of business license
taxes is hereby deleted in its entirety, effective January 1, 1994.
SECTI 2. Section 5.08.019 is hereby amended to read as
follows:
"Section 5.08.019. Notwithstanding any other provision
of Title 5 of the E1 Segundo Municipal Code, the amount
of a business license tax imposed on any business by the
said Title 5 of the E1 Segundo Municipal Code, commencing
on January 1, 1996 shall be reduced by ten percent (10%s)
and the remainder of such tax shall be reduced by an
additional five percent (5°s).
8FCTI 3. Section 5.08.020 (a) is hereby amended to read as
follows:
LAX2 142495 3
"(a) A basic fee of one hundred and three dollars ($103) per
year, which shall cover the first ten (10) employees and
one hundred twenty -seven dollars ($127) per year for each
employee in excess of ten employees."
-I- (]o n \ord * \blt -10& 5 16)rev 12/11/95
0 107
r -- -s-
SECTI 4. Section 5.08.195 (a) is hereby amended to read as
follows:
"(a) A basic fee of one hundred and three dollars ($103) per
year which shall cover the first ten (10) employees;"
SECTI S. Section 5.08.195 (b) is hereby amended to read as
follows:
"(b) one- hundred twenty -seven dollars ($127) per year for each
employee in excess of ten (10) employees;
SECrlCn? 6. Section 5.08.220 (a) is hereby amended to read as
follows:
,,(a) A basic fee of one hundred and three dollars ($103) per
year which shall cover the first ten (10) employees;"
SECTION 7. Section 5.08.220 (b) is hereby amended to read as
follows:
"(b) one- hundred twenty -seven ($127) per year for each
employee in excess of ten (10) employees;
SECTICmT 8 Severability. If any section, subsection,
subdivision, paragraph, sentence, clause, or phrase of this
ordinance is for any reason held to be invalid or unconstitutional
by a decision of any court of competent jurisdiction, such decision
shall not affect the validity of the remainin.V portions of the
ordinance or any part thereof. The E1 Segundo City Council hereby
declares that it would have passed each and every section
subsection, subdivision, paragraph, sentence, clause, or phrase,
irrespective of the fact that any one or more sections,
subsections, subdivisions, paragraphs, sentences, clauses, or
phrases be declared invalid or unconstitutional.
SECTI 9. This ordinance being an ordinance relating to
taxes for usual and current expenses of the City shall become
effective immediately upon adoption.
SEC'I'I 10. The City Clerk shall certify to the passage and
adoption of this ordinance; shall cause the same to be entered in
the book of original ordinances of said City; shall make a notice
of the passage and adoption thereof in the records of the meeting
at which the same is passed and adopted; and shall within 15 days
after the passage or adoption thereof cause the same to be
published or posted in accordance with the law.
PASSED, APPROVED, APED ADOPTED ON THIS OF
ATTESTED:
Cindy Mortesen,
City Clerk (SEAL)
APPROVED AS TO FORM:
Leland C. Dolley,
City Attorney
LAM 142495 3
Cari Jacobson, Mayor
City of E1 Segundo, California
1995.
-2- (3o n \ordl c \blt -10% 5t)r 12/11/95
fi iy 4
r;. l- 6
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Report to City Council Concerning Scaled Back Water Fund Reserves and Revised Projection of Future
Water Rate Increases (Report does not impact current water rates)
RECOMMENDED COUNCIL ACTION.
1 Receive and File the Report
2 Provide Guidance to Staff
INTRODUCTION AND BACKGROUND:
At its meeting of August 15, 1995, the City Council approved a motion which reduced the City's Water Fund
reserves by $1 million by eliminating the emergency reserve for disaster response Included in the motion
was direction to Staff to re- evaluate the 2 3 million rate stabilization portion of the water reserve, and to
report back to Council no later than December 1995 with a plan to scale back the amount and suggest a
revised schedule for future water increases
DISCUSSION-
Rate Stabilization:
In June 1994, the City adopted a Water Rate Study which proposed water rates and financial policies
designed to place the City's Water Utility in a sound, self supporting business position One of the identified
items was a recommended cash reserve policy The targeted cash reserve consisted of three (3)
elements
1 Working Cash ($300,000)
2 Emergency reserve for disaster response ($1 million)
3 Drought contingency or rate stabilization in an amount equal to
approximately 25% of annual user charge revenue ($2 3 million)
In a previous action, the City Council decided to eliminate the $1 million emergency reserve and
directed Staff to re- evaluate the drought contingency portion of the reserve policy The purpose of the rate
stabilization reserve is to provide the City the ability to fund short term drought surcharges without raising
water rates
Given the fact that the City's largest water purchaser (Chevron) is in the process of converting a substantial
amount of its water use from potable to reclaimed water and that reclaimed water is not subject to possible
drought surcharges, the City's exposure to drought surcharges will be less than it was at the time the
original study was prepared
continued on next page.....
ATTACHED SUPPORTING DOCUMENTS:
Memo from the Finance Department dated November 29, 1995
FISCAL IMPACT:
NOT APPLICABLE
Operating Budget
Capital Improvement Budget:
Amount Requested:
ProjecHAccount Budget:
Project/Account Balance: Date:
Account Number.
Project Phase:
Appropriation Required:
Page 1 of 2
Date:
PW -DEC19 A (Tuesday 12/12/95 1100 AM)
0 109
DISCUSSION: Rate Stabilization (continued)
As indicated above, the amount identified for drought contingency is 25% of potable water
revenues Indicated below is a summary of actual and estimated water purchases and potable water
revenue for this fiscal year
Total Estimated Potable Water Revenue $8,852,153
* Estimated
Based on the procedure identified to the June 1994 rate study, the drought contingency for the present
fiscal year should be $2 2 million This translates to a revised total cash reserve of $2 5 million for the
current fiscal year The drought contingency portion has not changed significantly from the $ 2 3 million
originally indicated because water rates overall have increased 30% while Chevron's conversion this year
is only approximately 42% of the ultimate anticipated reclaimed water utilization It is anticipated that when
Chevron has completed its conversion that the drought contingency can be decreased to approximately
$ 1 2 million
Revised Proiection for Future Water Rate Increases:
The re-determination of the City's Water Fund Reserve Policy is only one of the factors which goes into the
development of projections for future water rate increases The last two (2) years the Water Division has
pursued an austere capital replacement program attempting to balance the short term cash needs against
long term operational reliability This cutting back in combination with the raising of water rates to a point
where the commodity rate charged our lowest rate customers is roughly equal to the City's cost, has moved
the utility out of the red to a point where we project only a slight increase this fiscal year Attached is a
memorandum from the Finance Department indicating that, at the present time, a $309,000 increase in
projected cash and investments is anticipated this fiscal year
At the present time, Staff has identified approximately $2 4 million in needed water main replacements It
has always been Staffs intention to increase capital replacement once targeted reserves were obtained
The establishment of a lesser amount as the fund reserve makes available additional funds for capital
replacement
In the past when the Water Fund had significant reserves, the City chose to freeze water rates and expend
reserves to make up revenue short falls This reduced the reserves but also allowed for the development
of a gap between the rate paid by the City and the rate charged our customers The result was that once
the reserves were depleted, water rates had to be drastically increased to eliminate the gap As a result,
Staff is proposing that, as long as the water fund reserves exceed the targeted amount, future rate
increases be tied to the City's cost of water Projected water rate increases to the City are
1996/1997 - 58% 1998/1999 - 53%
1997/1998 - 66% 1999 / 2000 - 50%
Conclusion:
Given the negative aspects of allowing water rates to significantly deviate from the City's cost of water and
the water utility's need for upgrading, it is proposed that future water rate increases be tied to the City's
cost of water and that cash reserves in excess of $ 2 5 million (or as recalculated annually) be utilized for
capital improvements as they are needed
As Chevron completes its conversion to reclaimed water and better information becomes available
concerning the City's long term potable water needs, Staff recommends that the determination of an
appropriate drought contingency be included in the annual water rate determination
Staff recommends the City Council receive and file this report
Page 2 of 2
PW- DEC19A (Tuesday 12/12/95 11 (aAMi 10
Potable
Potable
Reclaimed
Water
Water
Water
Revenue
Month
(Units)
(Units)
( $ 1
JUL
1995
681,104
46,261
869,916
AUG
1995
687,028
49,484
987,655
SEPT
1995
694,782
45,956
956,981
OCT
1995
665,945
42,471
940,601
NOV
1995
630,000-
45,000 *
918,000
DEC
1995
610,000 `
45,000 *
864,000 *
JAN
1996
450,000 *
95,000 *
644,000 *
FEB
1996
360,000 *
165,000 *
520,000 *
MAR
1996
340,000 *
235,000 *
493,000 *
APR
1996
370,000 `
310,000 *
534,000 *
MAY
1996
390,000 *
310,000 *
562,000
JUN
1996
390,000 *
310,000 *
562,000-
Total Estimated Potable Water Revenue $8,852,153
* Estimated
Based on the procedure identified to the June 1994 rate study, the drought contingency for the present
fiscal year should be $2 2 million This translates to a revised total cash reserve of $2 5 million for the
current fiscal year The drought contingency portion has not changed significantly from the $ 2 3 million
originally indicated because water rates overall have increased 30% while Chevron's conversion this year
is only approximately 42% of the ultimate anticipated reclaimed water utilization It is anticipated that when
Chevron has completed its conversion that the drought contingency can be decreased to approximately
$ 1 2 million
Revised Proiection for Future Water Rate Increases:
The re-determination of the City's Water Fund Reserve Policy is only one of the factors which goes into the
development of projections for future water rate increases The last two (2) years the Water Division has
pursued an austere capital replacement program attempting to balance the short term cash needs against
long term operational reliability This cutting back in combination with the raising of water rates to a point
where the commodity rate charged our lowest rate customers is roughly equal to the City's cost, has moved
the utility out of the red to a point where we project only a slight increase this fiscal year Attached is a
memorandum from the Finance Department indicating that, at the present time, a $309,000 increase in
projected cash and investments is anticipated this fiscal year
At the present time, Staff has identified approximately $2 4 million in needed water main replacements It
has always been Staffs intention to increase capital replacement once targeted reserves were obtained
The establishment of a lesser amount as the fund reserve makes available additional funds for capital
replacement
In the past when the Water Fund had significant reserves, the City chose to freeze water rates and expend
reserves to make up revenue short falls This reduced the reserves but also allowed for the development
of a gap between the rate paid by the City and the rate charged our customers The result was that once
the reserves were depleted, water rates had to be drastically increased to eliminate the gap As a result,
Staff is proposing that, as long as the water fund reserves exceed the targeted amount, future rate
increases be tied to the City's cost of water Projected water rate increases to the City are
1996/1997 - 58% 1998/1999 - 53%
1997/1998 - 66% 1999 / 2000 - 50%
Conclusion:
Given the negative aspects of allowing water rates to significantly deviate from the City's cost of water and
the water utility's need for upgrading, it is proposed that future water rate increases be tied to the City's
cost of water and that cash reserves in excess of $ 2 5 million (or as recalculated annually) be utilized for
capital improvements as they are needed
As Chevron completes its conversion to reclaimed water and better information becomes available
concerning the City's long term potable water needs, Staff recommends that the determination of an
appropriate drought contingency be included in the annual water rate determination
Staff recommends the City Council receive and file this report
Page 2 of 2
PW- DEC19A (Tuesday 12/12/95 11 (aAMi 10
REr'EIVED
City of El Segundo DEC 5 5995
Interdepartmental Correspondence ENGINEERING
DIVISION
TO Ed Schroder. Director of Public Works
FROM Donna Kreter, Assistant Finance Director ire.,
DATE November 29, 1995
SUBJECT Water Fund Projected Cash and Investments at June 30, 1996
The following is the projected balance of Cash and Investments in the Water Fund at June 30, 1996
Cash and Investments at June 30, 1995 '
1995 -96 Revenues to date (July -Oct)
1995 -96 Expenditures to date (July -Oct)
Estimated Cash and Investments at October 31, 1995
Estimated Revenues Nov 95 - June 96
Estimated Operating Expenditures Nov 95 - June 96
Approved 1995 -96 CIP Expenditures
Projected Cash and Investments June 30, 1996
• Note This figure is higher than previously projected due to an accounting entry
made several fiscal years ago that was only recently adjusted by the auditors
cc Susan Merrill, Interim Director of Finance
$2,723,104
4,296,236
(3,645,185)
3,374,155
7,200,000
(7,300,000)
(242 000)
$3,032,155
0 111
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees,
Boards and Commissions
AGENDA DESCRIPTION:
Adoption of the 1996 Park Vista Operating Plan and Budget (total proposed expenditures, $546,113), and revenues
of $469,879
RECOMMENDED COUNCIL ACTION:
Approval of Operating Plan and Budget as adopted by the El Segundo Senor Housing Corporation Board of
Directors on November 23, 1995
INTRODUCTION AND BACKGROUND:
Pursuant to Section 8 1 of the Operating Agreement, an annual Revision of Plan of Operation for the Corporation
is required to be submitted with Annual Budget
DISCUSSION:
The Board of Directors is submitting the following as the Operating Plan for 1996
1 Identifying and completing deferred maintenance, including painting of over 50 apartment units and
painting exterior of budding
2 Establishing a preventive maintenance program to minimize future expenditures
This includes $82,161 for exterior painting, $50,661 preventive maintenance program and $25,000 reserve
for contingencies
3 Minimizing the depletion of the operating reserves
Expenses are budgeted to increase 6 2 %, with a 4 5% rent increase, the project's cash reserves are
estimated to decrease from $384,136 on January 1, 1996 to $307,600 on December 31, 1996
4 Requested the property management company to solicit City guidance in lowering project insurance and
utility expenses
5 Increase interest earnings on available reserves
ATTACHED SUPPORTING DOCUMENTS:
Bound Attachment includes
A Memo for Park Vista objectives, proposed Operating Plan 1996
B Budget Work Sheet (2 pages)
C Attachment 1, comparison of proposed operating results
D Attachment 2, explanation of income and expense estimates (6 pages)
E Attachment 3, suggested replacements and improvements 1996 (3 pages)
F Memo for Park Vista response to Maintenance /Repair List (2 page list)
G Original detail Maintenance /Repair List (10- 25 -95, 2 pages)
H Summary of insurance coverage
(Check one) Operating Budget: x Capital Improv. Budget:
Amount Requested: $546.113 (offset by revenues of $469.879)
Project/Account Budget:
Project/Account Balance: Date:
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
e December 6,
Peter Freeman, President of Senior Citizens Housing Corporation
assneuiN
0 112
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11124195 THROUGH 12/15/95
Date
Payee
Amount
12/04/95
IRS
115,521 61
12/04/95
Emp Dev Dept
21,710 62
12/11/95
IRS
67,592 33
12/11/95
Emp Dev Dept
18,784 02
12/11/95
WBMWD
670,968 80
Total by Wire $894,577 38
Description
Federal Payroll Taxes P/R # 11
State Payroll Taxes P/R # 11
Federal Payroll Taxes - Holiday & Com
State Payroll Taxes - Holiday & Compe
October - Water purchase
DATE OF RATIFIACTION: 12119/96 TOTAL PAYMENTS BY WIRE: $894,577 38
Certified as to the accuracy of the wre transfers by
City
Fine
City
Date / 2�3/9i
Date / .' � /;A-
-T
Date / Z -/ 3�
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
0 115
DRAFT
MINUTES OF THE ADJOURNED REGULAR MEETING
OF THE EL SEGUNDO CITY COUNCIL
December 5, 1995 - 5:00 P.M.
CALLED TO ORDER by Mayor Jacobson at 5 00 p.m
PLEDGE OF ALLEGIANCE led by
ROLL CALL
Mayor Jacobson -
Present
Mayor ProTem Weston -
Present
Councilman Switz -
Present
Councilman Robbins -
Present
Councilwoman Fnedkin -
Present
PUBLIC COMMUNICATIONS -(Related to City Business On - 5 minute limit per person, 30
minute limit totaQ - NONE
CLOSED SESSION The City Council moved into a closed session pursuant to applicable
law, including the Brown Act (Government Code Sec. 54950, at seg.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City Attorney on
potential and /or existing litigation, and /or discussing matters covered under Gov't Code section
54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows-
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code Section 54956 8) NONE
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code Section
54956 9(a))
1 1 Chaffin v City of El Segundo, USDC Case No. CV94 4444AWT(BQRx)
2 Kilroy Airport Assoc etc v City of El Segundo, LASC Case No BS034343
3 City of El Segundo v. LAX, LASC Case No BC130859
4 Marion v City of El Segundo, Case No BC049301
5 Bue v City of El Segundo, LASC Case No. BC137060
6 Reinbold v. City of El Segundo, LASC Case No YCO25220
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code 54956 9(b): 7 potential cases (no
further public statement is required at this time), Initiation of litigation pursuant to Gov't Code
Section 54956 9(c) 5 matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code Section 54957)
NONE
CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code Section 54957.6) NONE
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) NONE
PUBLIC COMMUNICATIONS - (Related to City Business On - 5 minute limit) - NONE
ADJOURNMENT at 7 00 p m
Lor Freeman,
Deputy City Clerk
0 116
MINUTES OF THE REGULAR MEETING
OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 5, 1995 - 7:00 P.M.
CALLED TO ORDER by Mayor Jacobson at 7.00 p.m.
INVOCATION given by Reverend Steve Shields, District Supervisor, Reorganized Church of
Jesus Christ of Latter Day Saints
PLEDGE OF ALLEGIANCE led by Councilman Switz
PRESENTATIONS - NONE
ROLL CALL
Mayor Jacobson -
Present
Mayor ProTem Weston -
Present
Councilman Switz -
Present
Councilman Robbins -
Present
Councilwoman Fnedkrn -
Present
PUBLIC COMMUNICATIONS -(Related to City Business On -5 minute limit per person, 30
minute limit total) Six individuals addressed the City Council
Steven Shields. President of Community Alliance To Support And Empower. Inc. (CASE)
thanked the community for their support, and stated that CASE has openings for volunteers
should anyone be interested
Councilman Robbins stated his understanding that CASE had little or no overhead costs, and
that all or nearly all of the contributions go directly to helping the neady in El Segundo
Liz Gamholtz, Noise Abatement Committee spoke on the City of Chicago and City Of Los
Angeles' recent decisions regarding the Avrgation Easement requirements.
Dorothy Kent, 909 Dune Street stated that the residents should not have to forfeit their rights
by signing this Avrgation Easement agreement, and spoke on opposition to New Business -City
Council/Councilman Robbins Item No 1, stating opposition to requirement for foreign
language translations of ballot statements.
Sandra Jacobs, Representing Bob Jensen from the Chamber of Commerce Reminded the
community of the Mixer to be held on December 7, the Tree Lighting Ceremony to be held on
December S at 5 00 p.m; the Hometown Shopping Day and Window Decoration Contest to be
held on Saturday, and the opening of Santa's Village and the Christmas Parade to be held on
December 10 at 2 00 p m
1 Request by Sabrina Alimahomed, Tree Musketeers, to discuss their master plan for the
development of property on the comer of Sycamore and Washington and request
Council support for the Tree House (an outdoor community classroom on that
property)
Sabrina Alimahomed, Tree Musketeers Representative, presented a report on their
master plan for the development of the Tree House
Mac Makai. Member of the Tree Musketeers commented on support of the Tree
Musketeers and their efforts.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda
by title only
MOVED by Councilman Robbins, SECONDED by Councilwoman Fnedkin to
read all ordinances and resolutions on this agenda by title only. MOTION
PASSED BY UNANIMOUS VOICE VOTE 510.
0 11"
City Council Minutes
December 5, 1995 7 00 pm
DRAFT
B. SPECIAL ORDERS OF BUSINESS -
An Ordinance of the City of El Segundo, California, deleting Section 5.08.018,
Chapter 5.08, Title 5 of the El Segundo Municipal Code relating to the
Consumer Price Index; amending Section 5.08.019, Chapter 5.08, Title 5 of the
El Segundo Municipal Code to include a 10% reduction and an additional 5%
reduction of the remainder of all business license taxes, and amending Sections
5.08.020(a), 5.08.0195(a) and (b) of Chapter 5 08, Title 5 of the El Segundo
Municipal Code increasing the number of employees covered by the basis
license fee from 5 employees to 10 employees. The fiscal impact of this item is
an estimated $616,000 reduction of General fund revenues
City Attorney Dolley read ordinance by title only:
ORDINANCE 1241
AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, DELETING
SECTION 5.08.018, CHAPTER 5.08, TITLE 5 OF THE EL SEGUNDO
MUNICIPAL CODE RELATING TO THE CONSUMER PRICE INDEX;
AMENDING SECTION 5.08.019, CHAPTER 5.08, TITLE 5 OF THE EL
SEGUNDO MUNICIPAL CODE TO INCLUDE A 10% REDUCTION AND AN
ADDITIONAL 5% REDUCTION OF THE REMAINDER OF ALL BUSINESS
LICENSE TAXES; AND AMENDING SECTIONS 5.08.020(a), 5.08.195(a) and
(b) AND 5.08.220(a) and (b) OF CHAPTER 5.08, TITLE 5 OF THE EL
SEGUNDO MUNICIPAL CODE INCREASING THE NUMBER OF EMPLOYEES
COVERED BY THE BASIC BUSINESS LICENSE FEE FROM 5 EMPLOYEES
TO 10 EMPLOYEES.
Councilman Robbins questioned the first line on Page 2 under Section 5 of the
ordinance as to whether it should read "seven" after the word "twenty - ", City
Manager Morrison concurred stating the ordinance would be corrected
ORDINANCE 1241 INTRODUCED by Mayor ProTem Weston with revision to
Section 5 of the ordinance to add the word "seven" after the word "twenty -" in
the first sine.
C. UNFINISHED BUSINESS - NONE
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously
If a call for discussion of an item is made, the item(s) will be considered individually under the
next heading of business
Warrant Numbers 226865- 227060 on Demand Register Summary Number 21 in total
amount of $716,560 01
Approved Warrant Demand Register and Authorized staff to release. Ratified: Payroll
and Employee Benefit checks; checks released early due to contracts or agreements;
emergency disbursements and/or adjustments.
Warrant Numbers 227061 - 227154 on Demand Register Summary Number 22 in total
amount of $363,631.71, and Wire Transfers in the amount of $145,705.55
Approved Warrant Demand Register and Authorized staff to release. Ratified: Payroll
and Employee Benefit checks; checks released early due to contracts or agreements;
emergency disbursements and/or adjustments; and wire transfers from 11112195 to
11/24/95.
City Council meeting minutes of November 21, 1995.
Approved
4 El Segundo Public Library Survey of Resident/Non- Resident Use of Public Information
Desk Services for the penod September 25, 1995 through October 7, 1995 Fiscal
impact for non - residents without El Segundo Public Library Non - Resident Cards
$2,652 per annum.
Received and filed.
2 City Council Minutes U ]is
December 5, 1995 7 00 pm
DRAFT
Proposed revisions to the class specification for the at -will position of Director of
Planning and Budding Safety.
Approved the revised class specification.
6. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS
7. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS
8. PULLED FOR DISCUSSION BY MAYOR JACOBSON
MOVED by Mayor ProTem Weston; SECONDED by Councilwoman Fnedkin to approve of
Items 1 through 5. MOTION PASSED BY UNANIMOUS VOICE VOTE 510.
CALLED ITEMS FROM CONSENT AGENDA
6 The Department of Finance periodically conducts an extensive clean up,
reorganization, and inventory of the financial records storage area located in the
basement of City Hall. Numerous older records have been set aside for destruction in
accordance with the provisions of Section 34090 of the Government Code of the State
of California The City Attorney has consented to the plan for record destruction.
There is no fiscal impact associated with this action.
Councilman Robbins suggested that the Purchase Requisitions and Purchase Orders
be retained for five years rather than three years. Discussion followed
MOVED by Councilman Robbins; SECONDED by Councilwoman Fnedkin to approve
the "Records to be Destroyed" schedule, and to adopt Resolution No 3953 with a
revision to retain Purchase Requisitions and Purchase Orders for five years MOTION
PASSED BY UNANIMOUS VOICE VOTE 510.
7. Accept $4,417.69 donation from Marcellus L Joslyn Foundation
Councilman Robbins stated he wanted to recognize the Marcellus Joslyn Foundation
for their donation of $4,417 69 to the City, and suggested a letter be sent thanking
them.
MOVED by Councilman Robbins, SECONDED by Councilwoman Fnedkin to accept
the donation of $4,417 69, and for staff to send a letter to the Marcellus Joslyn
Foundation thanking them for their donation MOTION PASSED BY UNANIMOUS
VOICE VOTE 510.
8 Amend the 911 RFP to extend the deadline for submission of proposals from January
10, 1996 to February 13, 1996
Mayor Jacobson suggested adding a second response time in accordance with
extension to February 13, 1996, and for staff to notify interested parties of deadline
extension
MOVED by Councilman Switz; SECONDED by Councilwoman Fnedkin to approve
amending the 911 RFP to extend deadline for submission of proposals, and to add a
second response time in accordance with extension to February 13, 1996 and notify
interested parties of deadline extensions MOTION PASSED BY UNANIMOUS VOICE
VOTE 510.
F. NEW BUSINESS - CITY MANAGER
Resolution Rescinding Resolution No 3822 Relating to Implementation of
Sewer Use Fees and Amending Resolution 3448 Relating to Sewer Use Fees
(Fiscal Impact - Increase annual sewer revenue by $70,389)
Public Works Director Schroder presented Council with a brief report
Tom Cover, El Segundo Plating addressed council stating a yearly payment
was a hardship and asked if the City could include it periodically throughout the
year Discussion followed regarding when the City does the testing
City Manager Momson suggested the City provide quarterly billing of fees to
affected businesses based on quarterly testing of water
0 119
3 City Council Minutes
December 5, 1995 7.00 pm
Ie l
Liz Gamholtz. Resident questioned if this affected homeowners also, Mayor
Jacobson responded that it did not.
City Attorney Dolley read resolution by title only:
RESOLUTION NO. 3954
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
RESCINDING RESOLUTION NO. 3822 RELATING TO IMPLEMENTATION OF
SEWER USE FEES AND AMENDING RESOLUTION NO. 3448 RELATING TO
SEWER USE FEES.
MOVED by Councilman Switz, SECONDED by Councilwoman Fnedkm to adopt
Resolution 3954 which rescinds Resolution 3822 and amends Resolution 3448,
Also, for staff to provide for quarterly billing to affected businesses based on
quarterly testing of water. MOTION PASSED BY UNANIMOUS VOICE VOTE
510.
2 Oral progress report by Meyer Mohaddes Associates, Inc regarding study for
development of Traffic Impact Mitigation Fee program
Gary Hamrick, Principal Meyer. Mohaddes Associates. Inc presented a
progress report to the Council regarding the study for development of Traffic
Impact Mitigation Fee program, and provided additional details regarding the
traffic model, the development forecasts, the forecasts of future traffic increases
and the next steps in the process.
Discussion ensued regarding the Traffic Model software and MTA ridership
numbers used by the consultant
G. NEW BUSINESS - CITY ATTORNEY - NONE
H. NEW BUSINESS - CITY CLERK - NONE
I. NEW BUSINESS - CITY TREASURER - NONE
J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS
Councilwoman Friedkin reminded everyone about all of the holiday festivities to be
held on December 7 through the 10.
Councilman Robbins
City payment of federally mandated foreign language translation costs for
Municipal Election ballot statements, and City payment for part of the English
ballot statement printing costs. (Fiscal impact: $4,900, assuming 10 candidates
running for five local elected offices )
Councilman Robbins stated the City's election consultant Martin & Chapman
informed him there was an amendment to the Federal Voting Rights Act made
pnor to the 1994 El Segundo Municipal Election which required ballot
statements be translated into each foreign language for which one percent or
more of the County's general population, including illegal aliens and others not
eligible to vote, speak that foreign language as their primary language,
regardless whether they are registered to vote or not or are fluent and literate in
English He stated that the number of Spanish speaking people counted for Ell
Segundo was just above the one percent threshold, and failure to comply with
this unfunded federal mandate may result in both criminal and civil penalties
against City officials including imprisonment
He further stated that due to the cost of this unfunded federal mandate being
high, and City Clerk Mortesen's information that there were no voter requests in
El Segundo to read Spanish translations for ballot statements for the April, 1994
election, he was requesting that the City Council consider their legal right to use
public funds to pay for part or all of the ballot statement translation costs for
translations that are not printed in all sample ballots
0 l ^0
4 City Council Minutes
December 5, 1995 7 00 pm
7::
Councilman Switz stated he would be abstaining due to a possible conflict of
interest regarding a possible financial interest for the three councilmembers who
may decide to run in the April, 1996 election.
Councilwoman Fnedkm stated many people disagree with this new unfunded
federal mandate, and suggested the City write a letter opposing this new
mandate and send it to the League of California Cities, Legislators, and other
higher governmental officials
Councilman Robbins stated that there was no benefit of foreign translations to
candidates, and questioned whether there was a conflict of interest for any
members of the City Council; City Attorney Dolley responded they did not have
a legal conflict of interest
Mayor ProTem Weston stated he had obtained a price listing from five local
translators which he felt could be used for the English to Spanish translations,
and suggested the Council have the City Clerk obtain names and quotes from
local translating companies, and to check with Martin & Chapman on the fee to
verify the translated statements Discussion followed.
MOVED by Councilman Robbins for the City of El Segundo to pay the entire
cost of Municipal Election ballot statement translations into foreign languages
required by Federal law, for translations that are not printed in all sample
ballots. Motion died do to lack of second Discussion called by Councilwoman
Fnedkm who stated she was not going to second the motion because it would
not have three votes to support it. Discussion followed
Council took no action on the recommended actions. However they had a
consensus for 1) Staff to prepare Council letters to higher governmental
officials objecting to the requirement for ballot statement translations and the
excessive costs for candidates; 2) City Clerk to contact Martin & Chapman
about costs for verifying outside translations; the use of other translators and
viable alternatives - see list prepared by Mayor ProTem Weston; and 3) City
Clerk to maintain a list of translators for public Information and use.
Councilman Switz spoke about the Galileo Probe created in El Segundo by the Hughes
Aircraft plant stating that the probe would be entering the atmosphere on Thursday at
approximately 3 30 pm and would give approximately 8 bits of information. He also
commented on the Avigation Easement article in the El Segundo Herald stating only if
the City accepts money from the Department of Airports will individuals be required to
sign an Avigation Easement Agreement, and that the City does not plan on accepting
money from the DOA
Mayor Pro Tern Weston concurred with Councilman Switz regarding the City not
Planning on accepting any money from the DOA, and commented on the progress of
the Imperial Mendian stating the City was still waiting for a response from the City of
Los Angeles.
Mayor Jacobson commented on a meeting he had with Mayor Riordan regarding
Chicago's decision regarding Avigation Easement Agreements
PUBLIC COMMUNICATIONS - (Related to City Business On - 5 minute limit) Two
individuals addressed the City Council
Dorothy Kent, 909 Dune Street thanked Councilman Switz for the way he explained the
Avigation Easement Agreement situation.
Mark Reiner, 1212 E Walnut suggested the City bill the Federal government for the expense
involved in the unfunded federal mandate with regards to the translation of English into
Spanish for the April 1996 election
MEMORIALS - NONE
CLOSED SESSION - NONE
ADJOURNMENT at 8 41 p m to December 19, 1995 at 5 00 p m
Lora reeman, Deputy City Clerk
0 121
5 City Council Minutes
December 5, 1995 7 00 pm
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Presentation of the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30,
1995
COUNCIL ACTION:
Receive and file the GMs annual finanaal report
INTRODUCTION AND BACKGROUND:
Attached is the City of El Segundds Comprehensive Annual Fnnanaal Report for the fiscal year ended June 30,
1995 The annual audit of the Qty's finanaal records was performed by the independent audit firm of Lance,
Soli & Lunghard The audit fieldwork was completed on Septefter 22, 1995 and draft finanaal statements
prepared These draft statements were then reviewed, corrected, and subsequently approved by the
Accounting Division of the Finance Department These finanaal statements have been incorporated into the
attached CAFR
The Auditors' Report on page 1 states that the general purpose finanaal statements present fairly the Gty's
finanaal position at June 30, 1995 and that they have been prepared in accordance with Generally Accepted
Accounting Principles (GAAP) The auditors found no matenal concerns with the City s internal controls
Last years CAFR won both the Government Finance Officers Association (GFOA) and California Society of
Muniapal Finance Officers (CSMFO) awards for excellence in finanaal reporting The Finance Department has
submitted this year's CAM to both organizations for inclusion in the current awards program Upon notification,
the results will be forwarded to the Council
It is recominended that the Qty Council receive and file the Gty of B Segundo's Comprehensive Annual
Financial Report for the fiscal year ended June 30, 1995
ATTACHED SUPPORTING DOCUNENTS:
Comprehensive Annual Financial Report for the fiscal year ended June 30, 1995
FISCAL IMPACT: NONE
(Check one) Operating
Affxut Ream
ip�!�ip..r. :T�.-
r : r, ri
.-r
A.. .. ,. I . -.
ORIGINATED: �f Date:
Suspp B Memll, Interim Finance Director
ACTION TAKEN:
Date:
i 2—
0 122
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Appropriation of $5,000,000 Metropolitan Transportation Authority (MTA) grant forthe Sepulveda Boulevard
Widening Project (Fiscal impact - authorize expenditure of MTA grant)
RECOMMENDED COUNCIL ACTION:
Approve spending plan and appropriate funds
INTRODUCTION AND BACKGROUND:
On August 3, 1993 the City Council approved the Memorandum of Understanding (M O U ) with the MTA
which provided for an MTA grant of $5,000,000 to the City of El Segundo The purpose of the MTA Grant
is to finance the City's obligations towards implementation of the Sepulveda Boulevard Widening Project
administered by Caltrans
DISCUSSION:
In accordance with the intention of the MTA grant, Staff is proposing the following spending plan for the
$5,000,000 MTA grant This plan is consistent with grant expenditures eligible under the executed City-
MTA MOU
1 Reimbursement to Los angeles County Department of Public Works
for cost of relocating County's fresh water injection wells $1,400,000
2 Reimbursement to Southern California Edison Company for
the City's share of the cost of undergroundmg existing overhead utilities $1,875,000
3 Reimbursement to Chevron for the cost of relocating Chevron's facilities $1,100,000
4 Reimbursement to Allied Signal for the cost of relocating Allied's facilities $ 100,000
5 Reimbursement to the Los Angeles County Department of Public Works
for the cost of designing highway lighting $ 10,000
6 Reimbursement to Caltrans for the City's share of the cost of
traffic signal and roadway improvements $ 515,000
Total Spending Plan = $5,000,000
In order to expend the grant funds, the City must formally appropriate the funds Even though the funds
are coming from the MTA, since the funds are being disbursed by the City Finance Department, City
Council authorization is required before payments can be made MTA will be invoiced for reimbursement
of the incurred expenditures
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
Operating Budget:
Capital Improvement Budget:
Yes
Amount Requested:
$5.000.000
PrgectfAccount Budget:
$5,000.000
ProjectfAccount Balance:
$5.000.000
Date: 12/8/95
Account Number.
Project Phase:
Appropriation Required:
Yes - from approved
MTA grant
ORIGINATED: Q�,�� /
vof
Date:
EdL rd§cbLQ r Dirty rV P
Wor
REVIEWED
Date:
�2
PW -DEC19 B (Tuesday 12/12/95 11 00 AM)
0 123
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Final acceptance of Sealing of the Concrete Parking Deck over the Water Reservoir at 400 Lomita Street,
Project No PW 95 -7 (final contract amount $63,770 00)
RECOMMENDED COUNCIL ACTION:
1 Accept the work as complete
2 Authorize the City Clerk to file in the County's Recorder's Office the Notice of Completion
prepared by the City Engineer
INTRODUCTION AND BACKGROUND:
On October 3, 1995, the City Council awarded a contract for $63,770 00 to Surfacing Technology for the
Sealing of the Concrete Parking Deck over the Water Reservoir at 400 Lomita Street
DISCUSSION:
The scope of the work included surface preparation, coating of the parking lot surface and re- striping the
parking lot
The work has been satisfactorily completed and Staff recommends City Council acceptance of the work
The final contract amount is $63,770 00
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT:
Operating Budget:
No
Capital Improvement Budget:
Yes
Amount Requested:
$63,77000
ProjectfAccount Budget
$80,00000
Project/Account Balance:
$79,50000 Date: 1218/95
Account Number.
301 - 400 -8201 -8381
Project Phase:
Accept the work as complete
Appropriation Required:
No
/z / /z-/qf
-- - -- /z -i3 -C?.S-
PW -DEC19 C (Tuesday 12/12/95 11 00 AM)
0 1 2"
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
E1 Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name Sealing of the Concrete Parking Deck over the
Water Reservoir @ 400 Lomita Street
Project No PW 95 -7
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1 The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described
2 The full name of the owner is
City of El Segundo
3 The full address of the owner is
City Hall, 350 Main Street, El Segundo, California, 90245
4 The nature of the interest of the owner is
Fee
5 A work of improvement on the property hereinafter described was field reviewed by the City
Engineer on 12/4/95 The work done was Sealing of the Concrete Parking Deck
6 On 12/19/95, the City Council of the City of E1 Segundo accepted the work of this contract as
being complete and directed the recording of this Notice of Completion in the Office of the
County Recorder
7 The name of the Contractor for such work of improvement was
Surfacing Technology
8 The property on which said work of improvement was completed is in the City of El Segundo
County of Los Angeles, State of California, and is described as follows
Parking deck on east side of City Water Division
9 The street address of said property is
400 Lomita Street
Dated
Bellur K Devaraj City Engineer
City of El Segundo
VERIFICATION
1, the undersigned, say 1 am the City Engineer of the City El Segundo, the declarant of the
foregoing Notice of Completion, I have read said Notice of Completion and know the contents
thereof, the same is true of my own knowledge
I declare under penalty of perjury the foregoing is true and correct
Executed on 1995 at E1 Segundo California
Bellur K Devaraj, City Engineer 0 12 5
City of El Segundo
PW -DEC19 NOC (12/8/95)
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
A Resolution of the City Council of the City of El Segundo, California, declaring its intention to grant a 12"
diameter )et fuel pipeline franchise to Chevron U S A Products Company (proposed recommended annual
franchise fee = $20,000)
RECOMMENDED COUNCIL ACTION:
Adopt Resolution
INTRODUCTION AND BACKGROUND:
On April 13, 1970, the City Council adopted Ordinance No 737 granting to Standard Gas Company (now
known as Chevron U S A Products Company) a twenty -five (25) year franchise to construct, maintain and
operate a 12" diameter )et fuel pipeline from the Chevron Refinery, south of El Segundo Boulevard to the
Los Angeles International Airport The pipeline is within the street nght -of -way of El Segundo Boulevard,
Virginia Street and Imperial Avenue, as shown on Exhibit "A" of the attached resolution This ordinance
expired on May 22, 1995
DISCUSSION:
The 12" jet fuel pipeline is currently in place and Chevron has requested a renewal of the franchise for
another twenty (20) years Staff and the City Attorney have discussed this matter with Chevron and have
developed a draft franchise agreement for consideration by the City Council
California State Public Utilities Code Section 6232 requires that prior to granting a franchise, the local
legislative body pass a resolution declaring its intention to grant the franchise and establishing a date for
a public hearing Staff is recommending Council adoption of the attached resolution establishing January
16, 1996 as the date of the required public hearing. The final franchise agreement will be presented to the
City Council for consideration on the date of the public hearing
The resolution has been reviewed and approved as to form by the City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Resolution for adoption (with Exhibit "A")
FISCAL IMPACT:
NOT APPLICABLE
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number.
Project Phase:
Appropriation Required-
Date:
Date:
/Z —/ 3 —'�/s�
PW -DEC19 D (Monday 12/11/95 Noon)
0 126
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, DECLARING ITS INTENTION TO
GRANT A 12" DIAMETER JET FUEL PIPELINE FRANCHISE TO
CHEVRON U.S.A. PRODUCTS COMPANY
WHEREAS, The City of El Segundo ("City') has received an application from
Chevron U.S A Products Company, a division of Chevron U S A. Inc , a corporation (Chevron),
for a 12" diameter let fuel pipeline franchise (Franchise) within the City; and
WHEREAS, Subject to agreeing to the terms of a franchise agreement, the City
Council intends to grant to Chevron a franchise for transportation of let fuel in a 12" diameter
pipeline within City streets as shown on Exhibit "A ",
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council will hold a public hearing on the proposed granting
of the Franchise to Chevron on January 16, 1996 at 7 00 p m. in the City Council Chambers, El
Segundo City Hall, 350 Main Street, El Segundo, California Any person having any objection to
the granting of the Franchise may appear before the City Council and be heard at that time.
SECTION 2. The City Council hereby directs that the City Clerk publish notice of
the public hearing on the franchise at least once within fifteen days after the passage of this
Resolution The notice shall indicate that the proposed franchise will be for a term of 20 years
and that during the term of the franchise, Chevron will pay to the City an annual fee of $20,000
and if such payment is not made, or Chevron is otherwise in material breach of the franchise
agreement, the franchise will be forfeited
SECTION 3. The City Clerk shall certify to the passage and adoption of this
resolution, shall enter the same in the book of original resolutions of said City, and shall make
a minute of the passage and adoption thereof in the records of the proceedings of the City
Council of said City, in the minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this 19th day of December, 1995.
ATTESTED:
Cindy Mortesen
City Clerk (SEAL)
APPROVED AS TO FORM:
City Mornay
Attachment Exhibit "A"
Carl Jacobson, Mayor
of the City of El Segundo, California
JET- PUELFW(T d y 12/18/96 2%0 AW
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EXHIBIT -A
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El SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Resolution adopting City Urban Water Management Plan (no fiscal impact)
RECOMMENDED COUNCIL ACTION:
Adopt the Resolution
INTRODUCTION AND BACKGROUND:
In 1983, the State passed the Urban Water Management Planning Act The Act requires urban water
suppliers to develop and adopt water management master plans The present plan expires this year The
new plan will remain in effect for five (5) years
DISCUSSION:
The City's water supplier, West Basin Municipal Water District, volunteered to take the lead in the
development of "Water Plan '95 1995 Urban Water Management Plan" It was feR that since many of the
issues which needed to be addressed in the plan were common to all of the water purveyors in the area
that a cooperative effort led by West Basin would be the most effective and efficient way to comply with
the State mandate
State law requires that an Urban Water Management Plan address specific key issues such as
Characterization of the City's water system including past, current, and projected potable
and reclaimed water use,
Identification of conservation and reclamation measures, and
Development of an urban water shortage contingency plan
The attached Executive Summary identifies the basin wide response to the State mandate The complete
plan (on file with the City Clerk) includes the specific information relative to the City of El Segundo
The attached resolution adopts the City's Urban Water Management Plan and authorizes the Mayor to
implement the water conservation portion of the plan if the City were to experience a water shortage The
resolution has been reviewed and approved as to form by the City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Water Plan '95 1995 Urban Water Management Plan - Executive Summary The complete plan
is on file with the City Clerk and in the Library
2 Resolution
FISCAL IMPACT:
NOT APPLICABLE
Operating Budget:
Capital Improvement Budget:
Amount Requested:
Project/Account Budget:
Project/Account Balance:
Account Number.
Project Phase:
Appropriation Required:
Date:
/2-/ 3-7s
PW -DEC19 E (Tuesday 12/12/95 11 00 AM)
0 129
WATER PLAN '95:
1995 URBAN WATER MANAGEMENT PLAN
EXECUTIVE SUMMARY
"Why would a water manager import water from 500 miles away and only use it once and
then discharge this valuable resource into the ocean?"
November 1995
CENTRAL BASIN MUNICIPAL WATER DISTRICT
WEST BASIN MUNICIPAL WATER DISTRICT
in cooperation with
WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA
Printed on Recycled Paper
to4)
N
0 13n
URBAN WATER MANAGEMENT PLAN
This Urban Water Management Plan (UWMP) has been prepared in response to the
Urban Water Management Planning Act. The Act requires urban water suppliers to
develop water management master plans. Water Plan '95 is the combined planning
effort of Central Basin Municipal Water District (CBMWD) and West Basin Municipal
Water District ( WBMWD), in cooperation with the Water Replenishment District of
Southern California (WRD)
SERVICE AREA DESCRIPTION
The combined service area population of the two Districts is 2,180,000 and is
expected to grow by almost 20 percent by the year 2020 Figure 1 shows population
projections for CBMWD and WBMWD. The CBMWD and WBMWD service areas lie in
the coastal plain of Southern California.
Figure 1
A 20 percent growth in population is projected
for the CBMWD/WBMWD Service Areas.
3
EL 25
0
0
a
`0 2
c
0
i
0 1
0 05
o_
0
1970 1980
WB Pop in 2020 854
WB Pop in 1995 705,000
CB Pop, in 2020: 1
CB Pop in 1995. 1,425,000
1990 2000 2050
Years
■ CBMWD p WBMWD
XII
2010 2020
0 131
FUTURE SUPPLIES TO MEET PROJECTED DEMANDS
Historically, local groundwater supplemented by Imported water from the Metropolitan
Water District of Southern California (MWD) has provided an ample supply. The future
demands for water must be met with a mix of supplies from a variety of sources
Recycled water and conservation represent the "water supply strategies of the future "
On the basis of planned efforts to emphasize local supplies and to reduce reliance on
Imported sources, the proportions of the supply mix planned for the future Is
summarized In Figure 2
Figure 2
Water Supply Sources To Meet Future Demands
1995
Recycled Water 3%
Recycled Water 10%
Groundwater 66%
CBMWD
228 000 AF /YR
ea Water 32%
Groundwater or iu
2020
rorted Water
77°x%
oundwater 20% Recycled Water
33%
Recycled Water 3%
WBMWD
182,000 AFNR
CBMWD
240 000 AF /YR
ported Water 23%
Imported Water
M
WBMWD
190,000 AFNR
oundwater
28%
Note : Direct use and does not Include groundwater replenishment deliveries
XIII
0 13"
WATER CONSERVATION
BEST MANAGEMENT PRACTICES IMPLEMENTATION
In December 1991, CBMWD and WBMWD became original signatories to the
memorandum of understanding (MOU) adopting urban water conservation best
management practices (BMPs). The Districts have made the BMPs the cornerstone of
their conservation programs and a key element in the overall regional water resource
strategy.
Ultra -Low Flush Toilets
The use of ultra -low flush (ULF) toilets was initiated in Southern California to provide
for permanent conservation. Once the water saving potential of ULF toilets was
documented in 1993 based on actual practice and statistical research, legislation
mandating the use of ULF toilets quickly followed. On January 1, 1994, it became
illegal in the State of California to manufacture and sell toilets which use more than
1 6 gallons per flush. To speed the replacement of existing toilets with ULF models,
several incentive programs, created and sponsored by the Districts and community -
based organizations, included the following the Districts' Johnny Rebate Toilet
Replacement Program, Mothers of East LA, First African - Methodist Episcopal Church
(FAME), Executive Partnership for Environmental Resources Training (EXPERT), The
East Los Angeles Community Union (TELACU), and WBMWD Direct Install. These
programs have resulted in approximately 40,000 toilet replacements to date.
NEAR -TERM PLAN FOR WATER CONSERVATION ACTIVITIES
The purpose of the water conservation best management practices (BMPs) is to use
water measures with proven water savings estimates which will reduce long -term
urban water demands. CBMWD and WBMWD have implemented all 16 BMPs.
Five Year Conservation Program Strategy
The approach of initiating one BMP program independent of another has worked very
well for the Districts over the initial three -year implementation period of the MOU.
Since the implementation mandate has been met by the Districts, existing
conservation programs will be phased out and a new pilot program approach to
conservation will begin
Over the next year, the Districts will initiate a new direction by integrating water
conservation programs, public and school education programs, and water recycling
programs into a comprehensive strategy to encourage efficient water use and achieve
a reliable water supply on a city by city basis. The strategy is known as "Drought -
Proof 2000 " The potential funding levels, with co- funding by MWD, for
implementation of "Drought -Proof 2000" over the next five -year period is shown in
XIV
0 133
Figure 3.
2,000
c
m
1,500
0
0�
1,000
c
c
LL
m
C 500
m
f°—
L
Figure 3
Five Year Projected Water Conservation Funding
1995 -96 1996 -97 1997 -98 1998 -99 1999 -00
Years
N CBMWD ❑ WBMWD
LONG -TERM WATER CONSERVATION PLAN
Innovative new water efficient management programs are expected to grow in the
future Similar to the "energy crisis" in the 1970s, water resource management
emphasis in the 21 st century will be on small, individual water supply projects which
improve efficiency ,
Water Plan '95 envisions an accelerated program which will quantify water savings
on a city by city basis The components of this program include public education as
well as incorporation of advances in water conservation technology The Districts
intend to be participants in research efforts for new conservation technologies and
innovative efficient communication /education strategies.
Home -based water recycling (such as gray water systems) will probably become
commonplace, if not mandated features of the 21 st century homes. The technological
and regulatory barriers to these water conservation systems are likely to be removed.
However, capital cost and lingering public health concerns regarding exposure to
microorganisms and the possibility of cross - connection with the community potable
water system have in the past held back widespread application of these systems.
XV
() I141
Water efficient appliances, such as the horizontal -axis clothes washers, are expected
to play a large role in bringing down residential water demand in the long -term future
As these appliances are perfected, as their prices come down with greater market
availability, and as regulations for water using appliances installed in new housing
come into effect, a gradual decline in per capita water demand will occur.
XVI
0 135
RECYCLED WATER PLAN
Since 1962, the Whittier Narrows Water Replenishment Project has provided recycled
water successfully for groundwater recharge and irrigation purposes in Los Angeles
County The growth in the use of recycled water use has continued in California as
well as in Los Angeles County and is projected to triple during the next quarter
century, as shown on Figures 4 and S.
50,000
m 40,000
}
a�
30,000
Q)
a�
Q 20,000
10,000
0
Figure 4
Projected Growth of Recycled Water
Use In WBMWD
Industry /Irrigation West Coast Barrier LADWP-- Westside
XVII
P, ¢4'V^-
L
L
a>
Q
40,000
R,
L
U
Q
I
Figure 5
Projected Growth of Recycled Water
Use In CBMWD
Cerritos Ibbetson Spreading City of Compton City of Torrance
Lakewood Torres Alamitos Barrier City of Long Beach
139III
0 137
CURRENT WATER RECYCLING PROGRAMS
The Districts are involved in the delivery of recycled water and are aggressively
expanding existing water recycling projects:
• The West Basin Water Recycling Program has a current capacity of 20,000
acre -feet per year, serving 100 industrial and landscape irrigation customers in
addition to the West Coast Seawater Intrusion Barrier. Secondary treated
effluent is obtained from the City of Los Angeles Hyperion facility and upgraded
to tertiary (for irrigation), nitrified tertiary (for cooling towers), and reverse
osmosis treatment for groundwater injection.
• The E Thornton Ibbetson Century Recycled Water Project and Esteban E.
Torres Rio Hondo Recycled Water Project currently deliver about 4,000 acre -
feet per year to 100 irrigation and industrial customers. Recycled water is
obtained from San Jose Creek and Los Coyotes Water Reclamation Plants
operated by the Sanitation Districts of Los Angeles County.
The Districts will expand existing water recycling networks to serve adjoining
communities Currently, the CBMWD recycled water distribution system is
interconnected with the Lakewood and Cerritos distribution systems at the Los
Coyotes Water Reclamation Plant. A future interconnection is planned with the
distribution system serving the City of Long Beach, In WBMWD, the recycled water
distribution system will be interconnected with Long Beach and the CBMWD system,
thereby improving the efficiency and reliability of the regional supply.
In 1995, approximately 79,000 acre -feet of recycled water is being used for irrigation,
industrial purposes, groundwater replenishment and direct injection. During the past
five years, the Districts have constructed approximately $250 million in water
recycling facilities. These facilities include the West Basin Water Recycling Plant, the
Chevron and Mobil ammonia removal plants (nitrification facilities), pump stations and
more than 100 miles of distribution pipelines The projected growth of use of recycled
water in the Districts is portrayed on Figures 4 and 5, and discussed below.
NEAR -TERM RECYCLED WATER PLAN — TO THE YEAR 2000
The Boards of Directors of CBMWD and WBMWD have adopted capital improvement
plans for the period 1995 through 2000. The essential feature of these plans is
expansion of the water recycling system For CBMWD, this will mean completion of
the Bell Gardens /Commerce pipeline project. This project will extend recycled water
service from the Esteban E Torres Recycled Water Project into the cities of Bell
Gardens, Commerce, and Montebello. It will deliver about 1,600 acre -feet of recycled
water for use by more than 30 irrigation and industrial users. For WBMWD, the
near -term plan includes the following-
1 . Expansion of the filtration capacity at the West Basin Water Recycling Plant
from 15 million gallons per day (mgd) to 30 mgd.
XIX
ID -fl TO
2. Construction of the Phase-11 distribution pipeline along the Dominguez Flood
Control Channel, serving ARCO, UNOCAL- Carson, UNOCAL - Wilmington,
Texaco, Alondra Park and Golf Course, Victoria Park and Golf Course, and
Dominguez Golf Course /El Camino College.
3. Construction of the micro - filtration /reverse osmosis plant for the ARCO refinery.
4. Extension of the distribution systems into the City of Los Angeles (LA/Westside)
in cooperation with the City of Los Angeles Department of Water and Power,
serving Los Angeles International Airport and the nearby communities of
Westchester and Playa Vista as well as the campus of Loyola Marymount
University
5. Expansion of the West Coast Barrier recycled supply project from 5 mgd to 7 5
mgd with a micro - filtration /reverse osmosis plant (2.5 mgd).
Capital financing for accomplishment of the five -year plan will utilize federal grant
funds, District operating revenues, and stand -by charge revenues. Other sources of
funds will come from the MWD's Local Resources Program and the State of California
low- interest loan program The U.S. Congress is currently considering the Bureau of
Reclamation's budget for fiscal year 1996 (beginning on October 1, 1995.) The
Bureau has included $16 million for the Districts. To date, the Districts have received
$17.2 million in federal grant funds In addition, there are three other planned water
recycling projects in coordination with neighboring agencies These are:
1. Alamitos Barrier Project, Phase 1 by the Water Replenishment District of
Southern California, planned to begin delivery of recycled water in 1997 (5,000
acre -feet per year),
2 Dominguez Gap Barrier injection project from the City of Los Angeles Terminal
Island Treatment Plant, planned to deliver about 5,000 acre -feet per year by the
year 2000 or from the West Basin Phase 11 distribution system; and
3 The City of Long Beach Water Recycling Master Plan envisions expansion of the
distribution system and service areas within the City of Long Beach, serving a
total of 18,000 acre -feet per year, up significantly from the current 3,000
acre -feet per year
MID -TERM RECYCLED WATER PLAN — TO THE YEAR 2010
During this phase, the West Basin Water Recycling Program distribution system will
extend from the UCLA campus and Santa Monica to the Palos Verdes Peninsula,
serving not only major non - potable water users, but beginning to serve some of the
smaller users along the then - existing distribution system This expansion will be
accomplished in close coordination with the cities of Los Angeles, Santa Monica,
Culver City, El Segundo, Torrance, South Bay beach cities, Long Beach, and other
jurisdictions involved. The West Basin Water Recycling Program distribution system
XX
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will be interconnected with the E. Thornton Ibbetson Century Recycled Water Project
during this phase, ensuring additional system reliability and adding an expanded
customer base in the City of Compton.
During this phase, the City of Long Beach expansion of the recycled water delivery
system is expected to interne with the West Basin Water Recycling Program for added
mutual reliability and transfers of recycled water, in either direction, as needed. The
expansion program (plus a commitment of an additional 5,000 acre -feet per year to
the Alamitos Gap Barrier by 2010) is anticipated to outpace the rate of production of
recycled water at the Long Beach Water Recycling Plant This will mean purchase of
recycled water from CBMWD to provide a supplemental supply.
By 2010, the Central Basin Water Recycling Program distribution system will be
essentially complete with service to most — if not all — of the CBMWD service area,
including the cities of La Habra Heights and La Mirada in the eastern portion of the
District's service area
LONG -TERM RECYCLED WATER PLAN — TO THE YEAR 2020
The long -term plan includes several key features
1 Expanded recycled water service for residential landscape irrigation. Already, the
legislature has mandated use of recycled water in residential landscaping where
it is available at a reasonable cost. It is estimated that 20,000 acre -feet of potable
water use can be converted to recycled water by 2010 with this use, about
one - fourth of the total residential irrigation water use;
2 Provision of recycled water to new commercial buildings — and possibly some
new residential structures — for toilet flushing The anticipated volume of potable
water converted to recycled water for this use is estimated to be about 20,000
acre -feet per year by 2020, roughly one -fifth of the estimated volume of water
used for that purpose in the service area; and
3. Completion of interconnections between and among the various water recycling
projects in the Los Angeles basin, for a greater level of reliability of service and
wider coverage
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GROUNDWATER MANAGEMENT PROGRAMS
WATER RESOURCES FOR GROUNDWATER RECHARGE
The Los Angeles County Department of Public Works (LACDPW) owns and operates
groundwater recharge spreading facilities along the San Gabriel River and three
seawater intrusion barrier injection projects Sources of water supply for artificial
recharge facilities are:
• Local water — San Gabriel River stormflows and flow obligation;
• Imported water — purchased water from MWD; and
• Recycled water — spread into the Montebello Forebay and injected into the West
Coast Basin Barrier Project
CONJUNCTIVE USE
Groundwater basins can be used as large underground storage reservoirs. The basins
provide storage of surplus surface water (local and imported) in wet years. The
supplies can then be withdrawn in dry years or for emergency outages from the
imported water system. The West Coast and Central Basins have been managed
conjunctively with the San Gabriel River surface flows since the 1920s and with the
MWD's imported water supply system since the 1950s.
During the drought in 1991 -92, the West Coast and Central Basins produced more
supplies and assisted in the reduction of imported water use by more than 35 percent.
The West Coast Basin, for example, increased groundwater production by 20 percent
(45,000 AFY to 56,000 AFY) without increasing barrier injection rates. With the
judgment amendments which increase the allowable carryover to 20 percent of rights,
the basins will have an increased ability to provide drought and emergency supplies
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EMERGENCY AND DROUGHT
RESPONSE PLANNING AND MANAGEMENT
Emergency and drought response planning is an integral part of an overall water
management plan. The main focus of most water utilities is to provide a safe and
reliable supply of potable water to its customers. During an emergency, such as an
earthquake, this goal may be jeopardized. In order to fulfill the demands of its
customers, water suppliers must prepare and plan for disasters and droughts.
EMERGENCY RESPONSE PLAN
CBMWD and WBMWD are in the process of updating an emergency response plan
which will include a emergency response communication network. This critically
important plan will be developed and implemented during 1995. The key elements of
the emergency response plan have been identified as the following:
• Design and implement an effective emergency response communication system,
• Develop an interagency mutual aid program, and
• Prepare an emergency response plan which will include sections on water supply,
water quality, emergency operations center (EOC), and an information resource
list which will include telephone numbers and material supply
INTERCONNECTIONS
Interconnections among the utilities in both CBMWD and WBMWD service areas are
important elements of the Districts' ability to respond to emergencies. This system
is being gradually expanded and frequently tested to maintain its integrity and
reliability.
STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS)
The Districts are currently incorporating all the current guidelines from the
Standardized Emergency Response System (SEMS) now required by law to be eligible
for state disaster relief funds
MEMBER AGENCY RESPONSE SYSTEM (MARS)
A communication system is being developed to facilitate the flow of information during
major emergencies among member agencies of MWD This is a main focus of the
Member Agency Response System (MARS) developed for Southern California's water
industry.
f�AID
1 �i
CBMWD/WBMWD DROUGHT PLAN
An important responsibility of CBMWD and WBMWD is the effective management of
water supply shortages The Districts' drought plan consists of three elements:
1 Reduced imported water use through MWD's Drought Management Plan and local
drought ordinances;
2. Emergency water conservation programs; and
3. Maximum of water recycling programs
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SOUTHERN CALIFORNIA REGIONAL STRATEGIES
Historically, the West Coast and Central Basin areas' primary water supply was local
groundwater. Imported water from MWD via the Colorado River and the State Water
Project have supplemented local groundwater supplies in an economic and efficient
manner. However, the recent six -year drought (1987 -1992) highlighted the
unreliability of the State Water Project supplies. As a result, Southern California water
managers worked cooperatively to develop a water plan for the future which will
provide a Drought -Proof reliable water supply at the least cost. This Drought -Proof
Water Strategy is called the Southern California Integrated Resources Plan (IRP).
Southern California Intearated Resources Plan
The Southern California Integrated Resources Planning Program is a cooperative effort
of MWD, its 27 member agencies, groundwater management agencies, and all retail
water agencies within the MWD service area. The resource mix developed in the IRP
includes the following major elements
Water Conservation - The goal is that by 1996 all water agencies, cities, and other
units of local government having water resource management responsibilities in
Southern California shall become signatories to the "Memorandum of Understanding
regarding Urban Water Conservation Best Management Practices."
Water Recycling - The goal is to develop recycled water supplies throughout the
region and thereby increase the efficient use of imported water.
Desalination - MWD's adopted goal of developing 200,000 acre -feet per year of
brackish groundwater desalting should be supported Two to three coastal ocean
desalination demonstration projects should be constructed within the next five years
to evaluate the "true" costs and benefits To be of sufficient size, for the purpose of
evaluation these projects should produce at least 5 mgd
Groundwater Resources - A short -term goal is to expand current conjunctive
management of local and imported water supplies to develop at least 400,000
acre -feet per year of additional dry -year yield by the year 2000, including yield from
the groundwater recovery program
Surface Storage Development - Although the Eastside Reservoir Project (formerly
Domenigont Valley Reservoir and the Inland Feeder) is the most expensive capital cost
component of the preferred resource mix (approximately $3 billion with an incremental
new water supply cost of more than $2,400 per acre - foot), this project is critical to
providing the operational flexibility of conjunctively managing imported water supplies
efficiently with the local groundwater basins. In addition, local emergency storage is
needed to comply with MWD's long - standing seven -day outage policy. All water
utilities should evaluate their current local storage capabilities to comply with this
policy, and the goal should be to meet this criterion by the year 2000
E *3VA
0 l4Y
Colorado River - Maintaining a "full" Colorado River Aqueduct is a paramount
strategy both short -term and long -term not only to Southern California but statewide.
Implementation of innovative water conservation and efficient utilization of Colorado
River supply programs with Imperial, Coachella, and Palo Verde Irrigation Districts will
continue to be a high priority. In addition, developing cooperative water sharing
arrangements with Nevada and Arizona water agencies will become increasingly
important to assure that the benefits of the lower basins' 7.5 million acre -foot
apportionment are fully utilized.
State Water Proiect - The critical issue facing California is managing the fragile
Sacramento -San Joaquin River Delta estuary in a manner which can preserve the
environmental resources and balance the multiple uses of its water resources. The
Delta fisheries are being harmed, but to shut down the export pumps would cause
significant economic hardship to the residents of the State. Southern California should
actively support a federal /state policy framework for protecting the Delta through
water quality standards and implementing a long -term management program which
balances all the uses of the Delta's water resources.
Agricultural Water Transfers - Water marketing and transfers in the Central Valley
should continue to be promoted and implemented in a manner which protects the
environment, local rural communities, and other interests. Water transfers to Southern
California should be accomplished with a commitment to efficient use.
EVALUATION OF ALTERNATIVES
A Key part of the IRP water resources strategy is that all supply components need to
be implemented at a base minimum level. For example, water conservation and
recycling are water management practices that are needed to increase the efficient use
of scarce and relatively expensive imported water. The obvious policy question today
is Why would a water manager import water from 500 miles away (Lake Orovrlle)
and only use It once and then discharge this valuable resource into the ocean?
SHORT -TERM (TO 2000) IMPLEMENTATION PLANS
For the next five years, CBMWD and WBMWD will promote water conservation, water
recycling, and public information programs under an umbrella strategy called "Drought -
Proof 2000."
"Drought -Proof 2000" allows District personnel to work at the municipal level to gain
the support of all community leaders for these important programs Once the water
savings are quantified the city will be issued a certificate of water reliability.
"Drought -Proof 2000" programs will include all of the following:
XXVI
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Water Conservation
• Integration of the conservation plan with the recycled water plan.
• Comprehensive water reliability programs in 20 cities including:
- Annual Distribution of 10,400 ULF Toilets (5,200 each District)
- 20 annual Leak Detection System Inspections
- 60 annual Industrial Water Audits
- 20 annual Water Awareness school assemblies
- 4 annual Youth Water Camps for 100 school age children
- Annual participation by 300 local officials and leaders in District Inspection Trips
and water policy discussions
- 15 Xeriscape gardens annually
- Circuit -Rider Program for municipal landscaping planning assistance
• Incorporation of Municipal Certification of Water Reliability Program into local
economic development and environmental efforts.
Water Recycling Plans
The short -term water recycling plans include the following
• Completion of the first -phase West Basin Water Recycling Program in 1995 and
connection to customers to meet the full first -phase flow of 20 mgd plant
capacity;
• Gradual increase of recycled water injection into the West Coast Seawater
Intrusion Barrier, until the entire flow to the barrier is from recycled water;
• Construction of the Bell Gardens /Commerce extension of the Esteban E. Torres Rio
Hondo Recycled Water Project, by 1997,
• Extension of the West Basin Water Recycling Program into the City of Los
Angeles, north of the Los Angeles International Airport, and Phase II serving the
Carson area, including the ARCO refinery, by 1997;
• Expansion of the Esteban E Torres Rio Hondo Recycled Water Project into Whittier
and La Mirada,
• Recycled water supply for the Alamitos and Dominguez Gap Seawater Intrusion
Barriers, and
• Interconnection of the West Basin and Central Basin Water Recycling Program's
distribution systems to Compton, Lynwood, and South Gate, by 1999
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Groundwater Management Programs
The primary goal of this program is to evaluate the Judgments and examine
opportunities to expand the conjunctive operation of the basins with MWD's imported
supply. In addition, the Districts will continue with the recovery and desalination of
brackish groundwater (West Coast Basin), use of recycled water for replenishment of
the groundwater basins, and gradually increased the use of recycled water for
injection into the three seawater intrusion barriers
Seawater Desalination
The Long Beach Seawater Desalination Project is sponsored in part by the Districts,
with Long Beach Water Department, WRD, Southern California Edison, and MWD
This technology is pursued because of the potential for its future applicability as
another possibly significant local water resource. The proposed demonstration project
will be a 5 mgd plant using reverse osmosis technology and located at the SCE
Alamitos Generating Station in Long Beach.
LONG TERM (TO 2020) IMPLEMENTATION PLANS
The Districts' long -term water plans are by necessity short on specificity and long on
vision They provide a beacon to help illuminate the directions and pathways likely
to serve the best water supply interests of the public in the future Updates of the
UWMP, every five years, will help reassess the currency and practicality of these plans
and make mid- course corrections, where necessary.
Water Conservation — Accelerated Demand Management
A greatly accelerated program of public education will be undertaken, starting at the
grade schools and continuing through media advertising, tours, and other forms of
publicity to make water users aware of the limits of the resource. The Districts will
closely monitor advances in water conservation technology and changes in regulations
affecting demand management Applicability of new technologies and water saving
devices will be monitored and evaluated Home -based water recycling (such as gray
water systems) may become commonplace Water efficient appliances, such as
horizontal -axis clothes washers, are expected to play a large role in bringing down
residential water demand in the long -term future As these appliances are perfected,
as their prices come down with greater market availability, and as regulations for
water using appliances installed in new construction come into effect, the Districts will
encourage their installation and possibly provide incentives for their use.
XXVIII
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Water Recycling Plans
The Districts' long -term water recycling plan includes completion of all phases of
construction of the West Basin Water Recycling Program to its ultimate capacity of
100,000 acre -feet per year. Other long -term water recycling efforts will include:
• Provision of recycled water service for residential landscaping and toilet flushing;
• Use of highly treated water for groundwater injection; and
• Indirect potable reuse.
Seawater Desalination
It is expected that the Long Beach Ocean Water Desalination Project and similar
ongoing projects will provide the needed information about economic feasibility of this
water resource. Probably toward the end of the planning horizon (2020), seawater
desalination will become a credible, competitive and economical component of the
water supply resources for the region The Districts will be ready to participate in
regional or local economical seawater desalination projects at the appropriate time.
000
148
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, ADOPTING THE CITY
OF EL SEGUNDO URBAN WATER MANAGEMENT PLAN
SECTION 1. The City Council of the City of E1 Segundo
does hereby resolve as follows:
WHEREAS, the California Legislature enacted Assembly
Bill 797 (Water Code Section 10610 et seq. , known as the Urban
Water Management Planning Act) during the 1983 -1984 Regular
Session, and as amended subsequently, which mandates that every
supplier providing water for municipal purposes to more than 3,000
customers or supplying more than 3,000 acre feet of water annually,
prepare an Urban Water Management Plan, the primary objective of
which is to plan for the conservation and efficient use of water;
and -
WHEREAS, the City is an urban supplier of water providing
water to over 4,600 customers, and
WHEREAS, the Plan shall be periodically reviewed at least
once every five (5) years, and that the City shall make any
amendments or changes to its plan which are indicated by the
review; and
WHEREAS, the Plan must be adopted by December 31, 1995,
after public review and hearing, and filed with the California
Department of Water Resources within thirty (30) days of adoption;
and
WHEREAS, the City participated in the preparation and
circulation for public review a draft Urban Water Management Plan,
and a properly noticed public hearing regarding said Plan was held
by the West Basin Municipal Water District on October 23, 1995, and
WHEREAS, the City of E1 Segundo did prepare and shall
file said Plan with the California Department of Water Resources by
December 1995;
NOW THEREFORE BE IT RESOLVED by the City Council of E1
Segundo as follows:
1.
The 1995
Urban Water Management Plan is hereby
adopted and ordered filed with the City Clerk;
2.
The Mayor
is hereby authorized to file the 1995
Urban Water Management Plan with the California
Department
of Water Resources within thirty (30)
days after
this date;
3.
The Mayor
is hereby authorized to implement the
Water Conservation Programs as set forth in the
1995 Urban
Water Management Plan;
4.
In a water
shortage, the Mayor is hereby authorized
to declare
a Water Shortage Emergency according to
the Water Shortage Stages and Triggers indicated in
the Plan,
and implement necessary elements of the
Plan; and
5.
The Mayor
shall recommend to the City Council
additional
procedures, rules, and regulations to
carry out
effective and equitable allocation of
water resources.
1119
SECTION 2. The City Clerk shall certify to the passage
and adoption of this resolution; shall enter the same in the book
of original resolutions of said City; and shall make a minute of
the passage and adoption thereof in the records of the proceedings
of the City Council of said City, in the minutes of the meeting at
which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this 19th dap of December, 1995.
ATTESTED:
Cindy Mortesen
City Clerk (SEAL)
APPROVED AS TO FORM:
� _
City Attorney U
Carl Jacobson, Mayor
of the City of E1 Segundo,
California
URBANWTR RSO (Tu sdsy 12/12/95 1100 AM)
150
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Approval of a contract with U S E Community Services Group, Inc, United States Escrow to administer escrow
services in correlation with the CDBG Minor Home Repair Program for the City's Senior homeowners
Estimated cost per loan is $515 Estimated contract value $4,600 (CDBG funds)
RECOMMENDED COUNCIL ACTION:
Approve the contract with United States Escrow and authorize the Mayor and staff to execute
INTRODUCTION AND BACKGROUND:
On May 31, 1995, staff sent out four (4) Requests for Proposals to local escrow companies to provide services
for a Community Development Block Grant (CDBG) funded rehabilitation program
DISCUSSION:
Although U S Escrow was the only company to respond to the Requests for Proposals, they have an extensive
background in working with cities' CDBG rehabilitation programs and have provided satisfactory services to El
Segundo for the past two years The cost for their services will come from the Minor Home Repair Program
funded by CDBG The contract is for a twelve month period, with an option to renew for one successive one
year term as per CDBG guidelines The Community Development Commission (CDC) has reviewed and
approved the agreement as to form and content
ATTACHED SUPPORTING DOCUMENTS:
1) Contract between the City and U S Escrow prepared by Rehabilitation Consultant and U S Escrow
FISCAL IMPACT:
(Check one) Operating Budget: Capital Improv. Budget
$515 per ban -
Amount Requested:
CDBG Funds
Project/Account Budget: $39.000 (total construction costs)
ProjectfAccount Balance: Date:
Account Number. 111 -400- 2748 -6248
Project Phase:
Appropriation Required - Yes No_
ORIGINATED:
Date:
L-
urie B Jest ,Senior Planner
Morrison, City Manager
1�/ 1 /cis
PL- 11.21 -95 (11/14/95 2 00 pm)
11 ?
SERVICE AGREEMENT BY AND BETWEEN
THE CITY OF EL SEGUNDO
AND
U.S.E. COMMUNITY SER VICES GROUP, INC.,
D.B.A. UNITED STATES ESCROW
THIS AGREEMENT is entered into as of the day of 19_, by and
between the CITY OF EL SEGUNDO, a public body, corporate and politic, (hereinafter referred to
as the "Agency ") and U.S.E. COMMUNITY SERVICES GROUP, INC., D.B.A UNITED
STATES ESCROW, a corporation organized and existing under the laws of the State of California
(hereinafter referred to as the "Contractor ").
WHEREAS, a below market interest rate improvement loan program has been created by
the Agency utilizing a payback of funds provided by Community Development Block Grant
monies; and,
WHEREAS, a portion of these funds are allocated and advanced to the Agency for
rehabilitation activities; and,
WHEREAS, pursuant to such agreements, the Agency is undertaking certain activities
necessary for the planning or execution of a number of rehabilitation projects (Projects), adopted by
the Agency, and
WHEREAS, the Agency desires to engage the Contractor to render services in connection
with projects implemented by the Agency for improvements within the Agency, and
WHEREAS, the Contractor represents that it is qualified to perform services under tlus
contract;
NOW, THEREFORE, THE PARTIES HERETO DO HEREBY MUTUALLY AGREE AS
FOLLOWS.
C \"OFFICRWT MM\s \se�" 1
0 152
I. SCOPE OF SERVICES
When and as requested in writing by the Agency, the Contractor shall provide disbursement and
related services for property improvements in connection with loans or grants made by the Agency
to property/business owners for the expansion or improvement of the property Services shall
include, but shall not be limited to, the following:
A. LOAN DOCUMENT PREPARATION
1 In connection with each loan application, Contractor shall order on request from the
Agency the following (if not providing Loan Processing and Underwriting Service)
a Credit Report (on an "as requested" basis)
b. Applicable PIRT or Title Report
2 Upon loan approval, the Agency shall forward to the Contractor a Request for Loan
Documents containing required information to complete the preparation of loan
documents. In accordance with the loan document request the Contractor shall
prepare and forward to the Agency the following documents:
a Control Instructions
b Promissory Note
C. Notice of Right to Cancel
d Deed of Trust or other securing instrument
e Request for Notice
f. Truth in Lending Disclosure Statement
g. Other documents agreed to by Agency and Contractor
3. Upon receiving prepared documents, the Agency, in coordination with the
borrower, shall execute documents referred to above The Agency shall then return
to the Contractor the following original signed documents:
a.
Control Instructions
b.
Deed of Trust
C.
Request for Notice
d.
Agreement for Rehabilitation (copy)
e.
Loan Proceeds
The Deed of Trust and any Request for Notice shall be sent by the Contractor to the
appropriate County for recording.
C \MSOPPSC6 \MI91gpp \jA \$gp(ItIpJ $I� `
n 15^
B. FUNDS DISBURSEMENT SERVICES
Upon loan or grant approval, the Agency shall send project proceeds and completed
Control Instructions to the Contractor The Control Instructions shall include the
following data:
a. Owner(s) name
b. Contractor(s) name
c Job site address
d. Dollar amount of funds being held
e. Instructions on how funds are to be disbursed
f Original signatures of Owner and Agency Representative or Agent
2. When and as requested in writing by the Agency, the Contractor shall provide check
disbursements to parties designated by Agency in connection with loans or grants
made by the Agency or its Agent.
Written instructions shall be in the form of an Authorization for Payment containing
information regarding the amount of the disbursement, the parties to be paid, and
shall contain signatures of Agency representatives authorized to request
disbursements.
4 Upon receipt of the Authorization for Payment, the Contractor shall identify and
verify the Authorization as follows:
a. Amount requested is available
b Agency Representative's signature and Owner's signature (if required by
Agency) appear on the Authorization.
Upon proper verification, the Contractor shall prepare a check for the amount
shown on the payment authorization and shall send the check to the Agency
6. At the request of the Agency, Contractor shall hold a retention fund for up to 35
days after final inspection and/or recording of the Notice of Completion. Contractor
shall record the Notice of Completion with the appropriate County (if applicable).
Contractor shall supply to Agency a monthly computer printout of all transactions
completed to date and the balances remaining in each account.
8. Contractor shall maintain records of all accounts established under the provisions of
this contract for a period of five (5) years after the closing of each account.
Contractor shall, upon request and within thirty (30) days of such request, make
available all records, financial and otherwise, dealing with its activities performed
C \M DFFICB\WXM N"\SEw u
0 15 "
pursuant to the provisions of this contract to authorized auditors and monitors of
Agency or the U.S. Department of Housing and Urban Development
C. LOAN COLLECTION SERVICES AND PORTFOLIO MANAGEMENT
1. Deferred Portfolio Management
a. The Agency shall provide all necessary loan information (loan terms,
borrower's name, etc.) plus a copy of the Promissory Note and Deed of
Trust
b. Contractor shall send each borrower a letter of explanation, welcoming the
borrower to make occasional payments if he/she chooses.
C. Upon Agency request, Contractor shall monitor the timely payment of
property taxes and insurance premiums Tax service shall be ordered to
monitor property tax for the life of the loan. Contractor shall notify the
insurance agent in writing that premium payments are being monitored by
Contractor and that Contractor is to be made aware of delinquencies or
cancellations.
d If the Agency chooses, Contractor shall establish an impound account for
any borrower for payment of taxes and insurance. If an impound account is
established, Contractor shall issue an annual coupon book, shall collect the
monthly impounds from the borrower, and shall make the tax and insurance
payments on the borrower's behalf
e. At the Agency's request, Contractor shall monitor the status of title for the
life of the loan, notifying the Agency of any unreported transference
2. Additional Services
a Contractor shall provide loan payoff quotations and shall perform
reconveyances for any loan at the Agency's request.
b. Contractor shall provide for an annual tickler notification to any borrower,
should the Agency request it.
C. Per IRS regulations, Contractor shall submit each year on behalf of the
Agency, required 1098 tax information returns for any borrower paying
interest on an Agency loan. Such informational returns shall be issued on
conforming magnetic tape as required by IRS.
d. Contractor shall supply a year end account summary statement to each
borrower if there has been activity on their account. The report shall
indicate principal and interest paid, the amount of payments made on the
borrower's behalf for taxes and insurance, and any remaining impound
balance.
4
0 l5r,
3. Loan Forbearance Services
a Contractor shall develop, in cooperation with the borrower, a written
forbearance plan.
b. A forbearance plan of less than six (6) month's duration shall be executed by
the borrower and immediately implemented by Contractor
c Proposals for formal modification to pronussory note terms and forbearance
plans of greater than six month's duration shall be forwarded to the Agency
for pre - approval. Once approved by the Agency and executed by both the
borrower and the Agency, Contractor shall implement the new payment
schedule.
d. Should a borrower default from the executed forbearance plan, Contractor
shall recommend in writing that foreclosure proceedings be instituted.
4. Loan Foreclosure Services
a At the written request of the Agency, Contractor shall commence loan
foreclosure proceedings on all borrowers whose loan payments are
delinquent for more than 90 days.
b After the 90 day period the Agency may sell to the Contractor for one dollar
($1.00) the delinquent note and associated Trust Deed or Mortgage.
c Contractor shall notify the borrower that the Note has been sold to the
Contractor and shall notify the borrower of intent to foreclose and record the
Notice of Default.
d. Reinstatement of the Note by the borrower shall require all payments to
render the Note current plus all foreclosure costs incurred by Contractor
Should the borrower reinstate the Note, Contractor shall resume the normal
collection of loan payments.
e. Should the foreclosure go to sale, Contractor shall sell the Note back to the
Agency for one dollar ($1.00), returning any proceeds of the sale less
foreclosure fees and outside costs incurred
f. The Agency shall be responsible for the payment of any foreclosure fees or
related outside costs due that cannot be regained from borrower by the
Contractor from the proceeds of a foreclosure.
g. At the request of the Agency, the Contractor shall sell back to the Agency
any Note and associated Trust Deed or Mortgage originally owned by the
Agency for one dollar ($1.00)
h. The Contractor shall not sell any Note and associated Trust Deed or
Mortgage originally owned by the Agency to any other third parry.
5. Affidavits ofOwner
a. Contractor shall forward an instructional letter and Affidavit of Owner to
each borrower. The Affidavit requires the owner to attest to continued
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compliance with provisions of the promissory note and rehabilitation/loan
agreement
b. If no response is received within two weeks, Contractor shall forward a
second letter, again requesting the owner to sign and return the Affidavit
C. Contractor shall compile responses and forward original Affidavits to the
Agency.
6. Property Conditions Profiles
a. Contractor or its agent shall perform a site visit to each owner's property to
determine the outer condition of the dwelling and the condition of any
detached structures and the grounds. Photos shall be taken to document the
condition of the property
b Contractor shall not, at any tune, enter upon owner's private property.
C. Property profiles shall rate (good, fair, poor) the condition of each of the
following: roof, windows, doors, siding, foundation, porches, garage, other
detached buildings, yard, walkways, driveway, landscaping, trees, fences,
and visible refuse containers. If the dwelling appears vacant or abandoned,
the report shall so note.
d. Contractor shall forward completed Property Conditions Profile and
accompanying photos to the Agency
H. FEE SCHEDULE
In return for the services provided by the Contractor, the Agency shall pay fees to the Contractor.
A. LOAN DOCUMENT PREPARATION
For each project for which documents are prepared. $155.00 plus outside costs including,
but not limited to title, credit, and recording fees
For each project for which title and credit reports have been supplied by U.S. Escrow, but
which is thereafter canceled without performance of loan document preparation: a
cancellation fee of $55.00 plus outside costs for title and credit reports.
For each project for which documents have been supplied by Contractor, but which is
thereafter canceled without performance of disbursement services: a cancellation fee of
$100.00 plus outside costs for title, credit, and appraisal reports
A fee of $15.00 shall be charged to Agency for each separate document to be redrawn due
to actions by the Agency.
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B. CONSTRUCTION FUNDS DISBURSEMENT
For each project for which escrow disbursement service are performed: $75 00 plus
recording fees.
C. LOAN PORTFOLIO MANAGEMENT
1. Deferred: One time charge of $80.00 per loan for the life of the loan.
2. Deferred with monitoring of taxes and insurance One time charge of $105.00 per
loan for the life of the loan plus a one time tax service fee of $55 00
3 Deferred with monitoring of taxes, insurance, and title- One time charge of $125 00
per loan for the life of the loan plus a one time tax service and title protection fee of
$57.00.
4. Deferred with impounding of taxes and insurance One time charge of $60.00 plus
a one time tax service fee of $57.00 plus $6.50 per month per loan
NOTE: Tax service and title protection fees are outside costs passed through
from outside vendors and are subject to marketplace increases.
5 USE shall charge a flat fee of $8 50 per payment for receiving occasional payments
on deferred loans
6. USE shall charge a fee of $10.00 for each tickler notification
7 Should Agency decide to transfer their portfolio from Contractor, Contractor shall
charge a portfolio transfer fee of $25.00 per loan being serviced.
D. COMPUTER LINKAGE
A monthly maintenance fee of $120.00 per month plus $.65 /mmute, minimum of 3 minutes
per access.
E. LOAN FORBEARANCE SERVICES
A one time charge of $250.00 for each loan for which Contractor provides forbearance
services
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F. FORECLOSURE
A one time charge of $250.00 to transfer note ownership and prepare documents to
commence foreclosure proceedings and to manage the foreclosure process on behalf of the
Agency.
In addition to the above foreclosure service fee, Contractor shall be reimbursed for other
costs incurred in the foreclosure process such as, but not limited to, conventional legal fees,
sheriffs' deposits, bankruptcy closing costs, fees set by law, etc. These fees shall be
accurately quoted on a case -by -case basis upon request by the Agency and they shall be
within all applicable statutory limits
No cash deposit shall be required from the Agency at the time foreclosure proceedings are
instituted, pursuant to an executed agreement. However, Contractor's fee for services
rendered, and its costs and other charges shall be due and payable, by the Borrower upon
reinstatement (or full payment of any Deed of Trust or Mortgage under foreclosure),
pursuant to an agreement, or payable by the Agency at the time of publication of any Notice
of Trustee's Sale of the real property encumbered by said Deed of Trust or Mortgage, or
payable by the Agency five (5) months from the date foreclosure proceedings are instituted
in connection with such Deed of Trust or Mortgage, whichever event shall sooner occur
III. ADDITIONAL TERMS
A. EQUAL OPPORTUNITY
During the performance of this Agreement, the Contractor agrees as follows.
1. The Contractor shall not discriminate against any employee or applicant for employment
because of their race, religious creed, color, national origin, ancestry, physical handicap,
medical condition, marital status, or sex. The Contractor shall take affirmative action to
ensure that the applicants are employed, and that employees are treated during employment
without regard to their race, religious creed, color, national ongin, ancestry, physical
handicap, medical condition, marital status, or sex. Such action shall include, but not be
limited to, the following- employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of compensation
and selection for training, including apprenticeship.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or on
behalf of the Contractor, state that all qualified applicants shall receive consideration for
employment without regard to race, religious creed, color, national origin, ancestry,
physical handicap, medical condition, marital status, or sex
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0 1 V l
3 The Contractor shall cause the foregoing provisions to be inserted in all subcontracts for any
work covered by this Agreement so that such provisions shall be binding upon each
subcontractor, provided that the foregoing provisions shall not apply to contracts or
subcontracts for standard commercial supplies or raw materials
4. The City, LACDC, HUD, the Comptroller General of the United States, or any of their duly
authorized representatives shall have access to any books, documents, papers, and records
of which are directly pertinent to this Agreement for the purpose of making audit
examinations, excerpts, and transcriptions. U.S.E shall maintain all required records for a
period of at least five (5) years after this Agreement is terminated
B. REPRESENTATIONS
1 As an inducement to the execution of this Agreement, the Contractor represents and
agrees that it has, and shall continue to have, adequate and proper facilities and
personnel to perform the services and work agreed to be performed by it hereunder;
that it is duly qualified by law to perform such services and work, and that it has not
employed any person to solicit or procure this Agreement and has not made, and
shall not make, any payment or any agreement for the payment of any commission,
percentage, brokerage, contingent fee, or other compensation in connection with the
procurement of this Agreement.
C. INDEMNIFICATION
1. Contractor agrees to indemnify, defend, and hold the Agency harmless from any
and all claims, causes of action, injuries or damages arising out of negligence and
intentional misconduct on the part of U S. Escrow. This indemnity shall include
reasonable costs and attorney's fees incurred in defending any action covered by this
provision.
2. Agency agrees to indemnify, defend, and hold Contractor harmless from any and all
claims, causes of action, injuries or damages arising out of negligence and
intentional misconduct on the part of the Agency. This indemnity shall include
reasonable costs and attorney's fees incurred in defending any action covered by this
provision.
D. TERMINATION OF SERVICES
1. In the event of breach of any condition or provision hereof, the Agency shall have
the right, by prior written notice to the Contractor, to terminate its employment
hereunder and cancel this Agreement and have the work called for hereby otherwise
WOPPICEWI xoxn\"\SHm " 9
1 • 1�
performed, without prejudice to any other rights or remedies of the Agency. The
Agency shall have the benefit of such work as may have been completed up to that
time of such termination and with respect to any part which shall have been
delivered to and accepted by the Agency, there shall be an equitable adjustment of
compensation.
2 Irrespective of any default hereunder, the Agency may also, at any time at its
discretion, terminate this Agreement, in whole or in part, by giving the Contractor
one hundred twenty (120) days written notice thereof and in such event, the
Contractor shall be entitled to receive compensation specified herein for all work
completed and accepted prior to such one hundred twenty (120) days notice of
termination or cancellation, but not yet delivered to the Agency The Contractor, at
its discretion, may terminate this Agreement, in whole or in part, by giving the
Agency one hundred twenty (120) days written notice
3. The term of this Agreement shall commence upon execution of this Agreement by
both parties and shall continue for one year thereafter This Agreement shall
automatically renew for one successive one year term, not to exceed two (2) years
4. This Agreement may be amended, so long as such amendment is in writing and
agreed upon by both City of El Segundo and U S.E. Community Services Group
and approved by the Community Development Commission of the County of Los
Angeles
E. ENTIRE AGREEMENT
1. This Agreement is the complete, final, entire and exclusive expression of the
Agreement between the parties hereto and supersedes any and all other agreements,
either oral or in writing, between the parties with respect to the subject mater herein
Each party to this Agreement acknowledges that no representations by any party
which are not embodied herein and that no other agreement, statement, or promise
not contained in this Agreement shall be valid and binding.
F. GOVERNING LAW
1. The City and Consultant understand and agree that the laws of the State of
California shall govern the rights, obligations, duties and liabilities of the parties to
this Agreement and also govern the interpretation of this Agreement. Any litigation
concerning this Agreement shall take place in the Los Angeles County Superior
Court
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G. MODIFICATION OF AGREEMENT
1 The terms of this Agreement can only be modified in writing approved by the City
Council and the Consultant. The parties agree that this requirement for written
modifications cannot be waived and any attempted waiver shall be void.
H. AUTHORITY TO EXECUTE
I The person or persons executing this Agreement on behalf of Consultant warrants
and represents that he/she/they has/have the authority to execute this Agreement on
behalf of his/her /their corporation and warrants and represents that he /she /they
has/have the authority to bind Consultant to the performance of its obligations
hereunder.
APPROVAL, BY CITY, COUNCIL. On , the City Council of the City of El
Segundo approved the City entering into this Agreement and authorized the Mayor to sign this
Agreement on behalf of the City
IN WITNESS HEREOF, the Agency and Contractor have executed this Agreement as of
the date first hereinabove set forth
1I "t"016]alAW-4:leii ZKO
By:
Mayor
APPROVED AS TO FORM-
Leland C. Dolley
City Attorney
ATTEST-
Cindy Mortesen
City Clerk
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TES ESCROW
Vice President
iV,
0 162
G. MODIFICATION OF AGREEMENT
I The terms of this Agreement can only be modified in writing approved by the City
Council and the Consultant The parties agree that this requirement for written
modifications cannot be waived and any attempted waiver shall be void.
H. AUTHORITY TO EXECUTE
I, The person or persons executing this Agreement on behalf of Consultant warrants
and represents that he/she/they has/have the authority to execute this Agreement on
behalf of his/her /their corporation and warrants and represents that he/she/they
has/have the authority to bind Consultant to the performance of its obligations
hereunder.
APPROVAL, BY CITY, COUNCIL. On , the City Council of the City of EI
Segundo approved the City entering into this Agreement and authorized the Mayor to sign this
Agreement on behalf of the City
IN WITNESS HEREOF, the Agency and Contractor have executed this Agreement as of
the date first hereinabove set forth.
THE CITY OF EL SEGUNDO
LE
Mayor
APPROVED AS TO FORM:
Leland C. Dolley
City Attorney
ATTEST:
Cindy Mortesen
City Clerk
ATES ESCROW
Vice President
f-
c %u FFIMNIw \w\awwoo u 11 0 163
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: New Business, City Manager
AGENDA DESCRIFTM:
FAA/Resident funded RSI program
RECOMMENDED COUNCIL ACTION:
Discussion
Approve expansion of the RSI program to permit citizen participation in funding program
Approve start up the FAA/Resident, 80/20% funded RSI program
BRIEF .
On June 1, 1993 the El Segundo City Council received the program plans for the Residential Sound Insulation
(RSI) Program That program was based on a matching grant plan with the FAA providing initial grants for 80%
of program support and the Los Angeles Department of Airports ( LADOA) providing matching grants applicable
to the FAA grant program as the community's required 20% contribution The LADOA's program came to an
impasse when the President of the Los Angeles Board of Airport Commissioners (BOAC) announced, at the
Board's meeting of February 1, 1994, that easements should be required in exchange for residential sound
insulation grant funds At its meeting of November 7, 1995, the BOAC rescinded BOAC Resolution No 18062,
which made easements optional and replaced it with Resolution No 19357, making easements mandatory
At its meeting of February 5, 1991, the City Council passed Resolution No 3669, proclaiming its opposition to
the LADOA's demand for easements in exchange for RSI grant funds The Council was aware that such an
easement "runs with the land" The easement must be complied with by all subsequent owners of the property,
forever The easement gives the Airport the right to use the airspace above the property of a recipient of
LADOA grant funds and allows the airport to make specified amounts of noise The easement denies the
LADOA grant fund recipient and all subsequent owners of the property the right to sue the airport for noise,
overflights, vibration, airborne fumes, and etc
On August 14, 1995, the City Council approved staffs recommendation to expand the funding resources for the
Residential Sound Insulation (RSI) program and make available to city residents a program with 80% of the
funding still coming from the FAA but the mandatory 20% match being provided by the homeowners receiving
the RSI, rather than the LADOA The program plan was to be presented to Council for approval at its meeting
of September 19, 1995 The plan was withdrawn because the City was negotiating with the Airport to resolve
the issue These negotiations may continue for some time In order to no longer delay individuals who want to
proceed with the program the item is back before the Council
The City of El Segundo has been granted in excess of $2 8 million in FAA funds to date of which approximately
$350 thousand has been spent Most of the expenditures have been applied to the purchase and renovation of
the Demonstration House It was recommended by the FAA that the City spend its existing grant funds by
modifying its FAA/LADOA matching grant program to reflect our current citizen - participation program format In
doing so we will be demonstrating our ability to operate a RSI program effectively and will be viewed as a more
viable contender for future FAA funds If we show progress in the conversion of our old FAA/LADOA program
to a citizen - participation program, it is likely that we will receive an allocation of not less than $1 million for
1996 For this reason it is recommended that the City Council approve the new, Phase 5 RSI program
ATTACHED SUPPORTING DOCUMENTS:
1 El Segundo City Council Agenda Packet for Residential Sound Insulation of June 1, 1993
2 El Segundo City Council Agenda Packet for Residential Sound Insulation of August 15, 1995
3 Planning Summary of Phase 5 of the El Segundo RSI Program
4 Summary of El Segundo's RSI Program History
FISCAL ACT:
(Check one) Operating Budget Capital Improv Budget
NO Amount Requested:
FISCAL ProjectlAccount Budget:
IMPACT Project/Account Balance: Date.
Account Number:
Project Phase:
Appropriation Required - Yes_ No_
ORIGINATED: Date:
1111111 _ IN
W Morrison, City Manager
/z -13 -9�
TO THE EL SEGUNDO CITY COUNCIL - MEETING DATE: June 1, 1993
AGENDA ITEM STATEMENT - AGENDA HEADING: New Business - City Manager
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Agenda Description:
Presentation of preliminary plan for acoustical modification of homes in E1
Segundo under FAA Part 150 and Department of Airports funding programs.
___ —_' = axxxaaaaaaasaaaaaxaaaaaxaaaxaavaxaaxxsaaaaaaaaaaaxsa- -a - - -- =- -xxvaa
Recommended Council Action:
It is recommended that the City Council receive the preliminary plan,
solicit comments from the Noise Abatement Committee, provide comments to
staff from the City Council, and direct staff to finalize the plan based
upon these comments for presentation to and approval by the City Council.
= x=- vaaaaaaaa aaaaaaaa=aaaaxaaaxaaaaaaaxaaaaaaaaaaaaaaa=xaaaaaaax=aaaa-
Brief Summary:
The plan for acoustical modification of homes in E1 Segundo consists of
several components. These components are: E1 Segundo Incompatible Land
Use Plan, El Segundo Residential Sound Insulation Project Plan No. 1, E1
Segundo Home Sound Insulation Program Flow Chart, Draft E1 Segundo Home
Sound Insulation Brochure, and E1 Segundo Home Sound Insulation Video.
These components are now complete and ready for Noise Abatement Committee
and City Council review. They are attached for your review and consider-
ation (except the video which will be shown to the City Council at its
meeting).
At its regular meeting of January 19, 1993, the E1 Segundo City Council
adopted the El Segundo Incompatible Land Use Plan ( ESILUP). This was prior
to the City Council's approving the creation of the Airport Projects
Administrator position. As a result, the ESILUP provides for the utiliza-
tion of consultants to assume major responsibility for all phases of the
residential sound insulation program. With the hiring of the Airport
Projects Administrator, who will assume full project management of the
sound insulation program, the City Council may wish to amend the ESILUP by
changing the first two sentences of the second paragraph under 7.0 PROGRAM
MANAGEMENT PROCEDURES on page 12 as follows:
The City of E1 Segundo will hire a consultant(s) to
btaf "Clt it if :'u iiOts.. phases of the project. The consultant xilt
may assume the `vaxi6tA role* conduct -
ing the various management, design and coordination functions
required in the program.- .
Attached Supporting Documents:
E1 Segundo Incompatible Land Use Plan
El Segundo Residential Sound Insulation Project Plan No. 1
E1 Segundo Home Sound Insulation Program Flow Chart
Draft E1 Segundo Home Sound Insulation Brochure
Fiscal Impact: None
Originator: Date: May 26, 1993
4A � �1
Donald L. Harrison, Assistant City Manager
James W. Morrison, City Manager
T 1
0 165
Attachment (1)
EL SEGUNDO CITY COUNCIL MEETING DATE: 88/95
AGENDA ITEM STATEMENT AGENDA HEADING: New Business, City Manager
Consideration by City Council to offer residents 80% funding for residential sound insulation (RSI) program
RECOMMENDED COUNCIL ACTION:
1. Discussion
2. Approval of Plan to offer 80% funding for residential sound insulation to residents willing to contribute
20% payment for Insulating their residence against airport noise
BRIEF SUMMARY:
The FAA RSI grant program is an 80120% shared cost program. The FAA provides 80% of the cost of RSI.
The City must develop the source for the 20% balance. The Los Angeles Department of Airports ( LADOA)
established a program In May, 1992, in which it committed to match each FAA grant. The City elected to
participate In the LADOA's matching grant program, expending funds and effort to meet all prerequisites. Two
LADOA grants were allocated to the City in the amounts of $408,880.00 and $1,333,333 00. It was anticipated
that the 20% match for the FAA grants would be drawn from the LADOA grants. LADOA has failed to honor
the tenants of its matching grant program and failed to provide El Segundo with any funding.
FAA grants to El Segundo have included the following:
7/90 $ 408,880
5/93 1,400,000
6/94 1,000,000
5/95 1,000,000 (current allocation)
On May 10, 1995, the FAA allocated $1,000,000.00 to the City for RSI. This allocation is different from the FAA
grant allocations which preceded it in that an expiration date is assigned. If the City does not have clear
evidence of a viable RSI program included in its project application, to be submitted not later than September 2,
1995, the FAA's $1 million allocation will be withdrawn and the funds committed elsewhere.
In order to avoid loosing the current $1 million FAA allocation the City must identify a reliable source for its 20%
matching funds Possible sources include, but are not limited to the LADOA, the City's General Fund, and
Individuals receiving the RSI. It Is extremely unlikely that the LADOA will provide the promised funds under
terms acceptable to the City. The expenditure of General Fund monies for RSI would not be consistent with
past City practices. If impacted residenbal unit owners ward to proceed with this program at this time, the only
alternative appears to be to have them fund the needed 20%.
Costs for providing RSI will vary by building size, type and location Listed below are the estimated costs per
unit for participation in the program. The cost figures include construction and program administration costs
APARTMENT /CONDO TYPE STRUCTURES
65 - 70d8 CNEL 70 - 75dB CNEL 75 +db CNEL
COST DIVISION FAA / Owner FAA I Owner FAA / Owner
5.290 1 1.320 11.020 / 2.760 14.690 / 3.670
TOTAL EST. COST 6,610 13,780 18,360
DUPLEX TYPE STRUCTURES
65 - 70d8 CNEL 70 - 75dB CNEL 75 +db CNEL
COST DIVISION FAA / Owner FAA I Owner FAA / Owner
8.245 ! 2.060 19.090 / 4.770 22.135 / 5.530
TOTAL EST. COST 10,305 23,860 27,665
SINGLE FAMILY TYPE STRUCTURES
65 - 70dB CNEL 70 - 75dB CNEL 75 +db CNEL
COST DIVISION FAA / Owner FAA / Owner FAA / Owner
12,815 / 3,205 29,840 / 70460 35,840 / 8,960
TOTAL EST. COST 16,020 37,300 44,600
If an owner participation program is approved by the City Council, the pubic will be notified of this opportunity.
Participation will be on a most- to-least- impacted, first come first serve basis. This program is different from our
current program plan in two respects. First, we will not be confining eligibility solely to the most impacted one
or two blocks in the City. Second, rather than the City collecting funds from the LADOA, it would tolled the
homeowner's 20% contribution at the time the homeowner signs his/herAheir Pernussion to Proceed
Authorization form. At that point the homeowner has received a briefing and drawing of exactly what will be
done to the home to meet State noise standards and will know exactly what the work will cost. It is estimated
that between 25 and 150 residences can be insulated with the current FAA grant and homeowner contribution of
20% As soon as the City has an acceptable list of qualified participants It will conduct the necessary acoustical
and engineering analyses necessary to create a bid package for contract. Simultaneously, a new plan/apprica-
bon will be developed for Council approval and submission to the FAA. The new application will address our
new Est of homes and the work to be done on them
It there is insufficient interest and no new, viable alternatives then the City will forfeit the current, allocated FAA
grant
0 16R
Attachment (2)
ATTACHED SUPPORTING DOCUMENTS:
i Copy of FAA's allocation confirmation dated May 10, 1995.
2 Copy of FAA's program stipulations dated May 12, 1995
FISCAL IMPACT:
(Check one) Operating Budget:_ Capital Improv. Budget:
Amount Requested: None
Project/Account Budget: $1.573.000
ProjecVAccount Balance: $1.573.000 Date: Auaust 4. 1995
Account Number. Prolect Fund 116
Project Phase: Phase 4
Appropriation Required - Yes_No X_
Harvey G. Holden, Secretary, El Segundo Noise Abatement Committee
REVIEWED BY: Date:
James W Morrison, City Manager
TAKEN: ACTION
Attachment (2)
n rs?
PHASE 5, EL SEGUNDO RSI PROGRAM PLANNING SUMMARY
Initial planning includes the following
1 Title of this program as Phase 5 of the RSI program
2 Publish a RSI status report announcing the start up of the FAA/Resident funded
RSI program in the December 28 issue of the El Segundo Herald
3 Establish fiscal limits at approximately $2 5 million for Phase 5, $2 million in
FAA funds and $500 thousand in resident funds There is a total of
approximately $2 8 million available in FAA grant funds from three previously
executed grants If this FAA grant funding is not committed to actual
construction soon it is unlikely that El Segundo will receive any further FAA
grant funding
4 With the City Attorney's assistance, rewrite the City's agreement with the prime
RSI contractor, Wyle Laboratories The Council approved a $311,000 00
contract with Wyle on October 4, 1993 Approximately $80,120 of that
contract funding has been spent About one quarter of the work done by Wyle
will be usable in Phase 5 It is anticipated that the value of the renegotiated
contract will be approximately that of the original contract, somewhat over
$300,000 00 A balance of $230,880, exists in the existing contract The
current Wyle contract was amended by the City Council on August 7, 1995,
extending the agreement until October 5, 1996 A new termination date will
have to be established The City will save significant time and money by
renegotiating the Wyle contract rather than going through the hiring process,
learning curve, and duplication of past efforts with a new contractor When
completed and approved as to form by the City Attorney the renegotiated
contract will be presented to the City Council for approval
5 An initial list of volunteer homes in the most heavily noise impacted area has
already been established As soon as we have a new contract with Wyle we
will begin taking measurements of these homes We will then create plans
and cost analysis for each of those homes and acquire the homeowners'
permission to proceed with the acoustic modifications The formal plans and
specifications documents will be generated and presented to the Council and
then the FAA for approval With approved plans and specifications we will
generate several bid packages and advertise for bids
6 We will divide Phase 5 into batches of 10 to 15 units We plan to have more
than one construction contract in order that small to medium local contractors
have an opportunity to compete Additionally the contracts shall be segmented
with an initial element, a main element and a reserve element After
completion of the work on the initial element the City will be given an
opportunity to cancel the contract without cause In this way the City may
terminate the contract, without procedural delays or penalties, if it is unhappy
with the quality of workmanship or timeliness of construction completion or
any other aspect of the contractor's work If the City is happy with the
contractor he will be permitted to proceed with the main element The reserve
element will be made up of homes which will be substituted for any
unexpected cancellations or will be additions if the bids is sufficiently low
7 Send news letter to the near 200 volunteers for the FAA /resident, 80/20%
funded RSI program advising them of the status of Phase 5
8 If there are no unexpected delays we should be able to begin construction no
later than October 1996 Based on our current volunteer list and the locations
within the noise impact area of the homes involved, it is anticipated that the
following numbers of dwellings would be insulated through Phase 5
47 single family units
15 multi -family units
08 duplex units
0 168
Attachment (3)
RSI Prop-ram History
April 13, 1985 The FAA approves 28 of the 40 proposed action elements in the LAX
Part 150 Noise Compatibility Program (NCP) which enabled the four
eligible local jurisdictions to apply for FAA grants
May 20, 1987 The BOAC passes Resolution No. 15844, a matching grant RSI
program which requires easements and prohibits use of LADOA
grant funds from being used as a match for federal RSI grant
program funds.
February 2, 1988 The City Council passes Resolution No 3515 proclaiming its intent to
make direct application to the FAA for the purpose of funding a City
Noise Compatibility Program
February 5, 1991 The City Council passes Resolution No 3669 proclaiming its opposition
to the Los Angeles Board of Airports Commissioners (BOAC) requiring
that avigation easements be granted by property owners in exchange for
home sound insulation
March 5, 1991 The City Council passes Resolution No 3679 proclaiming that the City
would readily apply for funds from the Los Angeles BOAC should the
requirement for avigation easements be lifted
May 21, 1991 The City Council passes Resolution No 3691 adopting the El Segundo
Airport Noise Abatement Policy and Program
June 26, 1991 The BOAC passes Resolution No.17656 which updates and extends
the original matching grant program, Reso. No. 15844, deletes the
prohibition preventing the use of LADOA funds to provide the 20%
match for FAA RSI grants, but keeps the mandatory easement.
May 27, 1992 The BOAC passes Resolution No. 18062 which again updates the
matching grant program and deletes the requirement for easements.
January 19, 1993 The City Council adopts for consideration the El Segundo
Incompatible Land Use Plan (ESILUP) for residential sound
insulation This plan was a LADOA prerequisite for receiving matching
grant funds Council also approves the creation of a Program
Coordinator position for airport issues
April 6, 1993 The City Council directs staff to pursue the sound insulation of
homes utilizing a batched procurement process. It also directs staff
to bring back to them a plan with time lines for the overall RSI
program
April 20, 1993 The City Council receives for filing the schedule for completion of
plan for comprehensive RSI program
June 1, 1993 The City Council receives the preliminary plan for acoustical
modification of homes in El Segundo under FAA Part 150 and
Department of Airports funding programs and directs staff to finalize
plans
October 5, 1993 The City Council approves the RSI Consultant Selection Board's
recommendation of Wyle Laboratories as the prime consultant in
support of the City's RSI program Contract value not to exceed
$311,00000
February I, 1994 BOAC President Stein announces that easements must be mandatory in
exchange for LADOA grant funding
0 169
Attachment (4)
RSI History
December 8, 1995
Page 2
February 15, 1994 The City Council approves the Contract Documents, Plans and
Specifications for Sound Insulation for Dwellings in El Segundo
July, 1995 The El Segundo City Attorney filed suite against the City of Los
Angeles for breach of oral contract, breach of implied contract and
promissory estoppel, claiming damages in excess of $1,742,213 33 plus
interest
August 15, 1995 The City Council approves staffs recommendation to expand the
funding resources for the RSI program and make available to city
residents a program with 80% of the funding coming from the FAA and
20% from the homeowner receiving the RSI
September 19, 1995 Staff agendized its FAA/resident funded, 80/20% program plan for
Council approval Staff withdrews RSI plan from the agenda because
of potential complications with law suite filed against the City of Los
Angeles for breach of contract in the amount of $1 7 million
November 7, 1995 The BOAC rescinds Resolution No. 18062 and passes Resolution No.
19357 which has the same conditions as 18062 with two exceptions.
It increases the annual cumulative grant cap from $5 million to $10
million and it mandates easements.
Attachment (4)0 170
EL SEGUNDO CITY COUNCIL MEETING DATE: December 19, 1995
AGENDA ITEM STATEMENT AGENDA HEADING: City Manager
Direct the City Manager and City Attorney to prepare documents to maintain current revenues and services in
light of possible Proposition 62 ruling by the Supreme Court Fiscal impact — maintain current
revenue /expenditure levels
RECOMMENDED COUNCIL ACTION:
Direct the City Manager and City Attorney to prepare needed documents for consideration by the City Council at
its January 2, 1996 meeting
INTRODUCTION AND BACKGROUND:
DISCUSSION:
On September 28, 1995 a preliminary state Supreme Court ruling potentially reversed opinions issued by the
Appellate Court since 1988 and found Proposition 62 to be constitutional The case decided by the Supreme
Court deals with a county transportation district The decision does not directly apply to general law cities such
as El Segundo The court could, however, make a similar ruling related to cities The September 28, 1995
ruling is currently being held pending an opportunity for impacted parties to request of the court a re- hearing
The court is currently scheduled to issue a decision on this question on December 27, 1995 It is unlikely the
court will change its decision
Up until September 28, 1995, local agencies had relied on Constitional analysis and Appellate Court decisions
and had increased and /or enacted taxes such as business license, utility and transient taxes without a vote of
the population The City of El Segundo, since the adoption of Proposition 62, has increased its business
license tax and transient tax and has imposed a utility user tax All were imposed consistent with the 1988
Appellate Court ruling and subsequent rulings of the court The current revenues to the City's general fund
resulting from these taxes are estimated to total more than $10,000,000 annually, or 31% of the general fund
budget
Through the budget process the Council has determined a level of City services to be provided in the
community In 1995/96, that level of services cost approximately $28,000,000 Based on the protected
revenues in this year and relying on the Appellate Court rulings, the City protected revenues of $31,400,000 (the
difference is monies transferred to other funds such as the Capital Improvement Fund) To eliminate
approximately $10,000,000 from the budget would severely reduce the City's level of services The City has a
reasonable reserve in the General Fund, however, at $10,000,000 per year, the fund would be zero in less than
two years
There are three principle alternatives the City may consider at this time They are
Do nothing, wait and see what the court rules,
Reduce costs to reflect what the City's revenue level would be if the Supreme Court determines
Proposition 62 is constitutional and applies to cities, and,
• Develop a program that could allow the City to maintain its current level of revenue and service
Based on past Council decisions related to service levels, as reflected by the adopted 95/96 budget, the third
alternative is the recommended course of action
ORTING
FISCAL IMPACT:
(Check one) Operating Budget- Capital Improv. Budget:
Amount Requested:
Project/Account Budget:
Protect/Accourrt Balance: Date:
Account Number
Project Phase:
Appropriation Required - Yes_ No-
----m NATED: Date:
/.2 - 12 _5;�45_
Morrison, City Manager
0 171
TO THE EL SEGUNDO CITY COUNCIL MEETING DATE: December 19,190
AGENDA ITEM STATENENT AGENDA HEADING: CITY ATTORNEY
Agenda Descripilim on at a code Enforcement policy
Recommended una action Staff recommends that the City Council i start to prepare a =e
Enforcement Policy' containing the following components (1) priority of types of violations to target for
corrViance, (2) method of enforcement, (3) allocation of staff time for axle enforcement, and (4) frequency of
reporting status of code enforcement activities to the Council Additionally, it is recommended that staff be
directed to prepare the below - referenced code amendments, and any other code amendments recommended
by the City Attomey necessary to carry out the Policy The Staff will bring back to the City Council, for adoption
at the January 16, 1995 meeting, the Policy and the proposed code amendments
a study session for purposes of discussing potential amendments to the Zoning Code and the General Plan
At this meeting Council expressed concems respecting various code violations in the Gty and directed staff
to gather additional information relating to code enforcement issues and provide a follow -up report to Council
Mayor Pro-Tern Weston specifically directed staff to review the potential of establishing a "lottery' code
enforcement system
Discussion:
A Available lecial Remedies
Pursuant to the Qty's Codes and state law, there are three code enforcement mechanisms available
to the City
Infractions This process allows the Qty to issue infraction citations with a maximum penalty
of $250 Although it is generally the fastest and least expensive method of code enforcement
(there is no right to a jury trial), this process does not require compliance as the only potential
penalty is a fine The Qty has no right to recover its costs (attorneys fees, staff time, etc)
through this process
Msdemeanors A citizen can be cited for a criminal misdemeanor for code violations and the
maximum penalties are a $1,000 fine and six (6) months in county jail Msdemeanors can be
prosecuted by the Distnct Attorneys office or the Gty Attorney's office This process is typically
slower and more costly than the infraction process because the matter must be submitted to
a jury unless the alleged violator waives his/her right to a jury In order to prevail in a
misdemeanor trial the Qty must prove its case "beyond a reasonable doubt'. It is more likely
that the Qty will gain compliance through the misdemeanor process than the infection process
because the Court can place the alleged violator on probation and impose additional penalties
against the alleged violator for parol violations - failure to comply with the applicable code(s)
The Qty has no right to recover its costs through this process
3 QwUNusanoe Abatement This process involves the Qty filing a civil complaint against the
alleged violator seeking an injunction from a Court which requires compliance This process
is significantly more costly than the infraction and misdemeanor processes but it is the only
process which directly provides compliance as a remedy The alleged violator does have a
right to a jury but the Gty must only prove its case by a "preponderance of the evidence " This
process generally allows the Qty to recapture its costs, although the Court has significant
discretion in determining the amount of costs which the Qty can recover
On November 13, 1995 Qty Staff (Ron Darville, Laurie Jester, Lt Ron Green, Naima Greffon and
Assistant Qty Attorney Mark Hensley) met wrath John Bax, of the District Attorneys office The purpose of the
meeting was to determine the Qtys code enforcement options W. Bax discussed the above three options
and stated that in his opinion there was no one right way to gain compliance and recognized the advantages
and disadvantages of the three methods set forth above Mr Bax and Nk Hensley also cautioned that Courts
generally disfavor code enforcement matters and will often continue hearings in an effort to motivate the parties
to resolve the dispute without conducting a trial Additionally, it was discussed that Court's often give the
[CONTINUED ON PAGE 2]
Abiched rig DoMiirribiriti§ And VVW Fitepaired
Exhibit A - Letter re policies prepared by the District Attorneys office,
Exhibit B - Letter re billing practices prepared by the District Attorneys office,
Exhibit C - Complaint form prepared by the City Attorneys office
111 3.
0 172
alleged violator numerous opportunities to comply before imposing any severe penalties Mr Bax stated that
in the vast majority of cases the District Attorneys office is able to gain compliance by writing a letter to the
alleged violator and conducting a follow -up mee4ng with the alleged violator Staff was generally of the opinion
that a letter from the Distnct Attorneys office would more likely effectuate compliance than a letter from the Gty
Attorneys office
The District Attorney stated that once his office files msdemeanor charges with the Court that the Gty
loses the right to decide not to prosecute the case The District Attorneys office has recently provided the Gty
with two letters setting forth its policies and billing practices (copies of these letters are attached hereto as
Exhibits A and B) It is noteworthy that the Distnct Attorney relies on the evidence gathered by staff for
purposes of evaluating whether to prosecute an action
The Assistant City Attorney has advised that the Citys code is generally adequate for pursuing the
three code enforcement methods but recommends that the Council amend Chapter 1 12" General Penalty'
to specifically include violations of the Zoning Code as an infraction Although, currently section 20 98 020
states that such are infractions it does set the amount of the fine Including this reference in Chapter 112 will
make the fines for infractions relating to zoning amendments consistent with the Gtys fines for other types of
infractions
The City currently has a complaint driven code enforcement process The process is initiated by the
completion of a complaint form by a resident, a copy of which is attached hereto as Exhibit C There is one
staff member, a Planning Technician, who is assigned to spend one - quarter to one -third of her time reviewing
potential code violations Generally, upon receiving a complaint the Gty will investigate the complaint and then
meet with the alleged violator and send a letter to the alleged violator requesting compliance In 95% of the
cases Staff feels that they gain compliance through this process If compliance is not gained then a letter is
sent from the City Attorneys office If compliance is still not gained and the violation constitutes a nuisance
then a civil abatement action is pursued The infraction and msdemeanor process has not been utilized in the
past several years The City has had approximately 3 violations over the past three years "Mere compliance
was not gained until legal action was pursued Over the past three years the Qty has averaged approximately
115 complaints per year The majority of complaints relate to property maintenance.
It should be noted that in the past any alleged violation which was not visible from the public nght -of-
way was generally not investigated as the former Director of Planning and Budding and Safety's policy was to
not investigate these types of complaints
_._. . _- au =- ft
The Staff is requesting that the Council adopt a formal Code Enforcement Policy The proposed main
components of the Policy are (1) pnonty of types of violations to target for compliance, (2) method of
enforcement, (3) allocation of staff time for code enforcement, and (4) frequency of reporting status of
enforcement activities to the Council It is Staffs understanding that illegal dwelling units are Council's primary
concern
Mayor Pro-Tern Weston has raised the issue of adopting a lottery method of code enforcement The
staff has preliminarily reviewed the potential of implementing a Lottery method of code enforcement. In
reviewing this option Council may wish to cor>smder the following
The City implement a procedure for receiving complaints For example, the City could use the
current complaint form, develop a new form, or elect some other method for gathering
complaints Currently, the complainant is allowed to maintain hisJher anonymity The council
may also wish to consider some form of "advertising" the City's policy in order to generate
more complaints For example, the Gty could advertise the complaint form in a local
newspaper with a statement explaining the Gtys code enforcement policy
2 A City employee could be charged with the duty of researching the validity of complaints If
a complaint appears valid then a letter could be sent to the alleged violator requesting
compliance If compliance is not gained, the employee would provide a commmmttee, appointed
by the Council, with a copy of each complaint and a written analysis of the complaint The
committee, based upon a written policy approved by the Council, would then place all
apparently valid complaints in a pool for potential legal action The Council could also direct
that a written notice of violation be sent to each alleged violator that specifically notifies the
alleged violator that they are part of the lottery pod
3 The Committee would on a regular basis select from the pod of apparently valid complaints
for legal action
The Gty Attorney's office has advised Staff that any code enforcement policy should not have a
disproportionate effect on mnoity groups Additionally, codes mast be enforced uniformly and not only against
select individuals The City Attorneys office believes that a "lottery' policy would likely withstand a court
challenge so log as all potential violations are processed in the same manner, but that the Qty can prioritize
types of violations for legal action
F MINUED ON PAGE 31
p, �. 2 0 173
If the lottery method is adopted by the Council, Staff recommends that Council consider using the
criminal misdemeanor or the awl abatement method of enforcement Given the amount of resources that would
be devoted to a lottery system it might be preferable to select a method of enforcement which would most likely
result in compliance In this regard, the owl abatement method might be the most effective method as such
would result in the matter receiving public attention and would be the most costly to an alleged violator The
combination of the publicity and the cost may cause compliance in other cases and potentially act as a
deterrent
With respect to the lottery system, or any other code enforcement policy, both the Qty Attorney's office
and the Distnct Attorney informed staff that successful code enforcement is reliant upon the ability of Staff to
thoroughly investigate complaints and compile sufficient evidence to sustain a legal action Accordingly, Staff
is asking Council to review the amount of Staff resources devoted to code enforcement and if necessary, based
on the type of enforcenment method the Council choses, to authorize training seminars for code enforcement
Staff, if so directed, well prepare a Code Enforcement Policy and necessary Code Arnnendments for the
January 16, 1996 Council Meeting
a ,� 3 0 174
re
�A�
EXHIBIT "A" (5 pages)
� J�C
LOS ANGELES COUNTY DISTRICT ATTORNEY'S OFFICE
BUREAU OF SPECIAL OPERATIONS • CONTRACT CITIES SECTION
GIL GARCETTI . District Attorney
SANDRA L. BUTTITTA. Chief Deputy District Attorney
R. DAN MURPHY a Assistant District Attorney
18, 1995
Chief Tim Grimmond
E1 Segundo Police Department
City of E1 Segundo
348 Main Street
E1 Segundo, CA 90245
Dear Chief Grimmond:
ROBERT F. KUHNERT. Director
This letter is a follow -up to our phone call wherein you were
requesting information regarding the billing rates, procedures,
and policies involved should the City of E1 Segundo decide to
request the District Attorney's Office to provide legal services
in support of your City's municipal ordinances.
I am the Deputy -in- Charge of the Contract Cities Section which is
a specialized Section within the District Attorney's Office that
exclusively practices in the fields of Zoning Code law, Building
Code law, Business Libense law, and Health Code law where the
Health Code violation is occurring on non - commercial private
property. In addition, we handle certain Fire Code violations
where the enforcement agency's desired result is compliance as
distinguished from punishment. These types of cases would be
submitted directly to my Section. Other miscellaneous violations
of your municipal codes would be evaluated and handled by your
local District Attorney's Office and those cases would be
submitted directly to that office for evaluation.
The main goal of the Contract Cities Section is to obtain
voluntary compliance by the citizen or business violating the
law. Thus, when a case is referred to this Section for
prosecutorial evaluation we use a District Attorney Office
Conference in an attempt to gain voluntary compliance by the
suspect before consideration is given as to whether or not a
formal prosecution should be initiated. Formal prosecution would
only be considered when it is clear that the violator simply
refuses to voluntarily comply with the law.
Should your city decide to use the District Attorney's Office as
the legal office providing prosecution services in support of
your various municipal ordinances, we do not require that our
office be the sole provider of said services. The City may well
decide that in certain cases it desires to retain a private law
firm to prosecute or the City may decide that the City Attorney
11234 E Valley Blvd.
Room 110
El Monte. CA 91731
(8181515.4285
0 175
Chief Tim Grimmond
Page 2
July 18, 1995
should handle certain prosecutions. Either situation is
acceptable to our office as long as it is acceptable to city
management. The one proviso is that once any given prosecution
agency files a criminal complaint in a case, that prosecution
agency should handle that case through to the final conclusion.
Our office would not be inclined to substitute in and handle a
case initiated by another agency.
In the event that the District Attorney's Office provides legal
services and /or training to your city, we would bill the city for
those legal services and training on a monthly basis. The
smallest increment of billing time is 15 minutes.
The Chief Administrative Office for the County of Los Angeles has
advised me that if your city has already signed a General
Services Agreement with Los Angeles County, then all that the
CAO's office would require, in addition, is that your City
Council pass a resolution requesting that the District Attorney's
Office provide services with respect to enforcement of your
municipal ordinances. ,Once that is done, simply have your
investigator forward to the appropriate section of our office
whatever reports he or she wishes to be evaluated for
prosecution.
I have enclosed a copy of the resolution passed by the City of
Baldwin Park merely to serve as an example of the type of
resolution that the CAO is requesting. Should your City Council
eventually pass such a resolution, please forward a certified
copy to me and I will see that it gets to the appropriate County
officials.
I fully understand and appreciate that zoning enforcement
officers and building inspectors are not trained in the field of
law enforcement and we are willing to do what we can to assist
them. Should your zoning enforcement officers and building
inspectors desire to use our Contract Cities Section in support
of enforcing the Zoning and Building Codes, we would be happy to
meet with then and discuss various investigative and enforcement
techniques. In addition, we are willing to provide them with
instruction regarding what is required in a report requesting an
office conference and in a report requesting the filing of a
criminal complaint. I have found over the years that once zoning
and building code enforcement personnel have a solid foundation
regarding what evidence is necessary to support a criminal
prosecution, they will be better able to establish and refine
their investigative procedures so as to be more effective.
As a result of conversations I have had with others over the past
years, I feel that it would be appropriate to take a few moments
0 176
Chief Tim Grimmond
Page 3
July 18, 1995
to explain our philosophy and policy regarding how we handle
these matters. Based on our phone conversation, I realize that
you are already familiar with many of the points that I am about
to cover. However, I would anticipate that others not intimately
involved with the criminal justice system may read this letter
and they may not have had the opportunity to consider and reflect
upon some of these concepts. Thus, in fairness to all concerned
who may be considering these issues and involved in the decision
making process, it may be of assistance to briefly mention a few
points.
Should the City of E1 Segundo decide to use the District
Attorney's Office for the enforcement of any city ordinance, the
City should understand that the decision to prosecute any given
case will rest exclusively with the District Attorney's Office.
That decision will only be made after a thorough review of all
written reports submitted. Our office will not initiate a
prosecution based upon oral presentation alone. Our office will
abide by the highest standards of prosecutorial ethics. As a
basic premise, a prosecution will not be initiated if the
following basic requirements are not satisfied:
A. The prosecutor, based on a complete
investigation and thorough consideration
of all pertinent data readily available,
is satisfied that the evidence shows the
accused is guilty of the crime to be charged.
B. There is legally sufficient, admissible
evidence of a corpus delicti.
C. There is legally sufficient, admissible
evidence of the accused's identity as the
perpetrator of the crime charged.
D. The prosecutor has considered the probability
of conviction by an objective fact finder
hearing the admissible evidence and the
admissible evidence is of such convincing force
that it would warrant conviction of the crime
charged by a reasonable and objective fact
finder after hearing all the evidence available
to the prosecutor at the time of charging and
after considering the most plausible, reasonably
foreseeable defense inherent in the prosecution
evidence.
Our policies also dictate that the following factors would
constitute improper bases for initiating a prosecution:
0 177
Chief Tim Grimmond
Page 4
July 188 1995
A. The race, religion, nationality, sex,
occupation, economic class, or political
association or position of the victim,
witnesses, or the accused;
B. The mere fact of a request to charge by a
police agency, private citizen, or public official;
C. Public or journalistic pressure to charge;
D. The facilitation of an investigation; or
E. To assist or impede, purposely and
intentionally, the efforts of any official,
candidate or prospective candidate for elective
or appointed office.
It should also be noted that, while our office has the
responsibility to prosecute individuals who commit crimes in
accordance with our policies on evidentiary sufficiency, we also
have the responsibility as a member of the executive branch of
government to decline to prosecute in situations where criminal
prosecution would defeat the underlying purpose of the statute in
question or the duty of our office to foster and maintain a just
and lawful society, even though policies on evidentiary
sufficiency have been satisfied. The case law recognizes our
right to use prosecutorial discretion to determine what action
would best result in general law observance and good law
enforcement, and we are not required to dissipate our efforts on
personal grievance, fanciful charges, and idle prosecution.
I hope that this information will be of assistance to you and the
other city officials. Should you or any other city official need
further information regarding the operation of the Contract
Cities Section, please do not hesitate to contact me at (818)
575 -4285.
Very truly yours,
GIL GARCETTI
District Attorney
By (..J 4J O-W-A'
WILLIAM WOODS, Deputy -in- Charge
Contract Cities Section
vc
Enclosure
0 178
RESOLUTION NO. 90 -91
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK REQUESTING
DISTRICT ATTORNEY SERVICES FROM THE
COUNTY OF LOS ANGELES PURSUANT TO THE
CITY'S GENERAL SERVICES AGREEMENT
WITH THE COUNTY OF L09 ANGELES DATED
JULY It 1986
WHEREAS, the City of Baldwin Park previously entered into a
General Services Agreement with the County of Los Angeles,
dated July 1, 1986 (the "General Services Agreement ") ; and
WHEREAS, the City of Baldwin Park requires certain attorney
services in connection with the enforcement of various
provisions of the Baldwin Park Municipal Code; and
WHEREAS, pursuant to the General Services Agreement, the
County of Los Angeles makes these services available through
the County District Attorney; and
WHEREAS, the City of Baldwin Park desires to obtain these
services under the terms and conditions of the General
Services Agreement;
NOW, THEREFORE, BE ;T RESOLVED that the City Council of the
City of Baldwin Park authorizes the provision of district
attorney services by the County of Los Angeles as specified
in the General Services Agreement.
PASSED, APPROVED AND ADOPTED THIS 20th day of November, 1990.
BETTY L. LOW , MAYOR
ATTEST:
LINDA L. Z IR, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) ss:
CITY OF BALDWIN PARK )
I, LINDA L. GAIR, City Clerk of the City of Baldwin
Park, do hereby certify that the foregoing Resolution was duly
and regularly approved and adopted by the City Council of the
City of Baldwin Park at its adjourned regular meeting on the
20th day of November, 1990 by following vote:
AYES: COUNCILMEMBERS IZELL, GALLEGOSKEYSER. MAYOR LOVES
NOES: COUNCILMEMBERS NONE
ASSENT: COUNCILMEMBERS MCNEILL
BINDA L. GKIRs CITY CLERK
0 179
� F
EXHIBIT "B" (2 pages)
LOS ANGELES COUNTY DISTRICT ATTORNEY'S OFFICE
BUREAU OF SPECIAL OPERATIONS • C AC,jl tT1ES SECTION
GIL GARCETTI . District Attorney
SANDRA L. BUTTITTA . Chief Deputy District Attorney
R. DAN MURPHY. Assistant District Attorney
November 15, 1995
Ms. Laurie B. Jester
Senior Planner
Department of Planning
City of E1 Segundo
350 Main Street
E1 Segundo, CA 90245
Dear Ms. Jester:
and Building Safety
ROBERT F. KUHNERT. Director
I,_, 2 U ,,.� 1..
It was a pleasure to meet with you and the other City officials
on Monday and discuss the area of code enforcement. One of the
questions you asked was regarding billing rates for District
Attorney services. As you know, our Office would bill the city
for our services on a monthly basis and the smallest increment of
billing time is 15 minutes. I have enclosed a sheet showing the
1994 -1995 fiscal year billing rates for the Deputy District
Attorneys and the support staff. As you can see, the billing
rates are different for the various Grades of Deputy District
Attorneys and I am sure that you can appreciate that which
particular Deputy D.A. handles any given case will be in the
discretion of the D.A.'s Office. At the present time, I would be
the Deputy D.A. who would handle your City's cases and I am a
Deputy District Attorney IV. You should be advised that our
Bureau of Management and Budget indicates that there will be an
increase in these billing rates for the 1995 -1996 fiscal year,
however, the exact amount of the new rates has not been confirmed
as of the date of this letter.
I hope that this information is of assistance to you. If you
should have any further questions, please contact me.
Very truly yours,
GIL GARCETTI
District AttorneyQ
JOHN W. BAX, Deputy -in- Charge
Contract Cities Section
ll!k�
Enclosure
11234 E. Valley Blvd.
Floors 110
El Monte, CA 91731
(818) 575 -4285
0 1gn
Deputy District Attorney I
Deputy District Attorney 11
Deputy District Attorney III
Deputy District Attorney IV
Campovte Rate (1)
Legal Office Support Assistant,
Witness Assistants, or
Intermediate Typist Clerks
3
District Attorney
Bffmg Rates
EMI Year 1994 -93
6.S%
Group ][II Grailp M-A
NA
$49.70
$48.06
NA
72.08
69.71
NA
87.08
84.21
NA
97.27
94.07
NA
85.03
82.23
NA 33.30
32.21
0 18�
EXHIBIT "C" (1,page)
PLANNING DIVISION
CODE ENFORCEMENT COMPLAINT FORM
Case No:
Complainant Name/Phone #:
Complainant Address:
Address of Violation:
Property Owner:
Alleged Violation:
Dat&Mme Inpection, Action and Results
Date:
4
p \code- enAcmplaint&m
revved 12n1W
0 18?
EXHIBIT "C" (l,page)
PLANNIN& DIVISION
CODE ENFORCEMENT COMPLAINT FORM
Case No:
Date:
Complainant Name/Phone #:
Complainant Address:
Address of Violation:
Property Owner.,
Alleged Violation:
Data /lime Inpection, Action and Results
p \¢odeb AempWmt.&m
reviaed 12/11/96
0 183
z
MICHAEL D. ROBBINS, Councilman
December 13, 1995
James Morrison
City Manager, City of El Segundo
350 Main Street
El Segundo, CA 90245
(310) 607 -2226 (voice), (310) 322 -7137 (fax)
Dear AU Morm;nn, Jim
The following are agenda items for the 7 00 PM open session City Council Meeting on
Tuesday, December 19, 1995
(1) Consideration of a program to remove those not legally eligible to vote from the El
Segundo voter rolls, similar to the Redondo Beach program Fiscal impact Depends on
number of voters not legally eligible to vote, however, the money saved by not mailing
election materials to ineligible or nonexistent voters in future elections may exceed the
cost for return postage and processing of undeliverable sample ballots
Discussion and possible action, including appointing a City Council subcommittee to
study this issue and report back to the City Council by the next regular council meeting
(2) Good Government measure sponsored by the City, for submission to the voters, that
would limit the duration of certain types of contracts to a maximum of four years and
require that other types of contracts contain provisions allowing the City to cancel the
contract after four years or at four year intervals
RECOMMENDATION:
Discussion and possible action, including directing staff to prepare an appropriate ballot
measure for submission to the voters using City Council provided parameters
Michael D. Robbins
Councilman, City of El Segundo
Council Report for 12/13195 Councilman Robbins' New Business Item #1
Money is wasted mailing election materials to voters who have moved out of the City, are
deceased, are registered to vote at nonexistent addresses, or who are otherwise not legally
eligible to vote Redondo Beach established a program to clean their voter rolls of many voters
who are not legally eligible to vote by printing appropriate markings on sample ballots so that
the U S Post Office would return all nondeliverable sample ballots to the City with any
forwarding address information, for a return postage fee The names of ineligible voters were
then marked in the voter rosters and precinct workers were given appropriate instructions on
how to process these ineligible voters Safeguards were put in place to account for possible
errors This program saves money on future mailings of election materials and help reduce the
opportunity for election fraud In addition, this program can save money by avoiding litigation
over election challenges such as the Long Beach case
Discussion and possible action, including appointing a City Council subcommittee to study this
issue and report back to the City Council by the next regular council meeting
12/19/95 City of El Segundo Item 1, Page 1 of 1 Councilman Michael D Robbins
r� �
Council Report for 12/13/95 Councilman Robbins' New Business Item #2
Background:
I am proposing that the City Council place a Good Government measure sponsored by
the City on the April 9, 1995 ballot that would limit the duration of certain types of contracts
(e g., services contracts such as trash collection and golf course management) to a maximum
of four years, which was chosen to be the same duration as a Councilmember's term of office.
Other types of contracts, where there may be substantial and legitimate practical reasons
(e g., cost, long -term lease of needed land, etc ) could contain provisions allowing the City to
cancel the contract after four years or, as a minimum, at four year intervals
Because of a loophole in existing law, it is possible for a future City Council majority to
lock up the City and succeeding City Councils for many years in expensive, unfavorable City
contracts that benefit primarily the private party and not the citizens and taxpayers It is my
intention that this Good Government measure be approved in such a manner that it requires
voter approval to repeal or modify it, and that it does not create excessive, burdensome
constraints for legitimate contracts As an alternative, an ordinance could be adopted, which
would provide a lesser amount of protection to the taxpayers, but the former approach is
preferable if it is feasible This item may be time - critical if a ballot measure is necessary to
require voter approval for repeal or modification of such a Good Government measure
Discussion and possible action, including directing the City Attorney and City Manager to
prepare an appropriate ballot measure using City Council provided parameters
eS ��
12/19/95 City of El Segundo Item 2, Page 1 of 1 Councilman Michael D Robbins
WNUM